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FpAttend

1. Notes Please input the correct company name and email address then you will get the information to update the new version software The First time to login When you login at your first time you should input the company name and email Address as the registered information so that you can get the updated information in the future The Advanced Setting Click gt gt button you will enter into the advanced setting as the following window To select Attendance System the software will be working with the attendance system To select Access Controller the software will be with access controller system To select Update DataBase the software will update the database This function was designed only for the old updated customers Because this FpAttend software was working since 10years ago and all the old customers can be updated this software just after updating the database About the registered information to input your company name and mail box then it will be shown in the software Page 7 of 51 Time amp Attendance System user manual su FpAttendVer 3 17 28 a lem FAKER SIMA VYer 3 17 28 DLL 0 74 Company Name Receiver Mailbox Ok Cancel WV Attendance System Access Controller Update DataBase BFLEX ov tech bflexglobal com Page 8 of 51 Time amp Attendance System user manual 3 About the main window lf the username and the password are correct
2. Last Name Female string Staff ID Finger Number Start Row CardNo Check Data End Row License aol Correct List Error List Page 14 of 51 Time amp Attendance System user manual 5 Import department and employee info from excel file Sr Employee Into Ic Users Administrator Desktop T TES 1 xls Browse Office ingging Female cbg Yang Mu Female cbg Jiaona Female cbg Dongmei Female cbg Yanu Female cbg Kaifeng Male cbg ZhuGang Male cbg Ellen Female cbg Department G UW ic z Ethnicity x Employee Name B a Male string i 7 Last Name 77 Female string Female Staff ID D Employee Birthday Finger Number D Password Start Row 2 x Card No Check Data End Row 29 ww License Import Correct List Error List Row Col Data Enorl SE BS DD EE FT FT FF FF FF EF FF ee Ee Fe Ee es es FF How to load the excel file To click the Browse button the system will ask for the excel file name and folder location After confirm all the information will be shown in this window From the top list it will show you all the detail information one column by one Then you should configure the correct column for each key head For example How to confirm the correct column for Department From the selection with Column number you will get the correct one but if there is no correct column can be fixed you should select the null column and then the
3. 2015 01 16 cbg Chenjie 2015 01 19 eha 32 _Cheniie ann 1 7nn l4 Rest Manager Administrator Rights S Manager Roster 177 Display 0 7 2 How to set scheduler for the employee 1 Firstly to select the employees in the right tree list 2 Second to select the shift and the period from what date and to what date Note If made changes in roster settings you should click the Refresh button to reload the new shifts 3 To click on V button in the horizontal tool bar to save 7 3 How to view the existed schedules 1 Firstly to select the employee 2 Second to select the correct period from which date and end to what date 3 Then to click the browse button in the horizontal toolbar The existed employees schedules will be displayed in the below table Page 26 of 51 Time amp Attendance System user manual 7 4 How to remove the employee schedule 1 Firstly to select the employees in the right table 2 Then to select the correct period 3 And then to click the X button in the horizontal tool bar To change roster for particular day right click the record in the table select the new schedule Click OK 7 5 How to remove or change the schedule for some particular days 1 Firstly to select the correct employees and the correct period then click the browse button 2 Second from all the shown records to select all the records which you want then right click the mouse the new submenu will be
4. A Options Setting HR Management Print Pepot Help Ga A EJ z d Roster Settings Scheduler Leave Editor Start to read USB Disk In Out Editor Add Sync Time 20150201 gt Record Reader Oe i 3 Edit Check Status 201 5 02 15 Every Day Holiday Setting Delete ae Select All _j 4 View events in etting Manager Administrator Rights S Manager 10 1 Start to Read To read in out records from the device go to Download from Device tab a Right Machine list To specify which device to connect to retrieve in out record b If there is no machine in the list you should add the new machine firstly c Select all the machine you want to download from d Click Start to Read and then you will see all the records in the list And the list will show the employee s name if the employee is registered And the list will show as the employee if the employee is not registered 10 2 Auto Read In the software it supports the auto read function It means that if you set the correct time periods the software will read the log data from the device by itself a As the default setting the period is 60sec b You can set any time periods that you want S means second and M means minute H means hour Page 33 of 51 Time amp Attendance System user manual i FpAttend Ver 3 17 28 Record Reader 9 Options Setting HR Management Attendance System Print Reports Hel 0 YOu Gil EE
5. 2 the employee has 2 late records Check remainder as 1 if want to Scoring scope e This time only Base on the Scoring Scheme calculate no of time late leave early or absence in each count and then calculate total of times e Within defined shift Page 25 of 51 Time amp Attendance System user manual Base on the Scoring Scheme calculate no of time late leave early or absence in each shift and then calculate total of times e Within defined time Base on the Scoring Scheme calculate no of time late leave early or absence within certain period of time and then calculate total of times 7 Scheduler 7 1 How to enter into the scheduler window From Attendance System MENU there is the submenu Scheduler to click it the new wl will be shown as following FpAttend Ver 3 17 28 Scheduler ee m oa Setting HR a ak popes System Print Reports Help G i A b Shift daily ty sa From 2015 01 01 Chenwei To 2015 01 31 x s Start f segments later Hakan Garmer Huanyang Remarks Jens Jiajia Jiaona Jiaqing oo Jin Lei on Jingyi ps EEES y a 2075 01 01 a 800 1700 2015 01 02 Remove roster 900 1730 2015 01 05 cbg Rest 2015 01 06 cbg Copy 2015 01 07 cbg Auto use last shift 2015 01 08 cbg 2015 01 09 cbg 2016 01 12 cbg E EREN 2015 01 13 cbg 900 1730 2015 01 14 cbg 2015 01 15 cbg
6. 7 Set NAME per category 36 S You will get the report e Shift Settings m To select the Shift settings menu you will get the report for all the shift list that you have e Segment m To select the Segment menu you will get the report for all the segment that you have 13 2 5 Leave m Inthe Leave report there are two parts One is the leave report for employee For example if you want to get the leave report for all the employee between 1 4 2006 to 30 4 2006 you can set as the following Then click Leave From 2006 4 1 W s m T z006 4 30 a de TE START Leave Browse Folder lid Baye Leave Type m The another report is for leave type to see all the leave type 13 2 6 START START to get the best important report here m Usually in the attendance system the best important report is that you want to Know who is late or who Is absence or who Is outside not at office or who Is overtime working And of cause you should know the detail Note before you start to get this report you should make sure that 1 you have already finished the setting for department and employee information 2 you have already finished the setting about the segment and the shift 3 you have already finished to check the leave for all the employee if they have 4 you have already finished to set the roster for all the employee 5 you have already finished to download in out records to
7. Attendance System user manual scoring Scopes e This time only Calculate on leave hours in a count and then generate total of on leave hours e Within defined shitt Accumulate on leave hours for all counts in each segment then calculate on leave hours and then calculate total of on leave hours for all segments in the shift e Within defined time Accumulate on leave hours within certain period of time and then calculate total of on leave hours OT Scoring Scheme e Use aggregate score Accumulate no of leave applications in a shift e Use single point score Leave application in a segment considered as one time and together with other segments and then calculate no of leave applications Click on button or just enter leave type default page ready to add leave type Enter the details and click on V button to save 3 To modify a leave setting double click the leave type in the table Click on V button to save 4 To remove a leave type right click the leave type in the table select remove 8 2 How to set the leave for employee There are three pages in the main view list Leave list In the leave list there will show out all the existed leave information which you want following the selected employees and period Annual detail In this list it will show out all the detail information on Annual leaves Annual list It will show out only the result for annual leaves To set leave only as leave Normally
8. Download from Device Export to Database Transter setting User Time Zone Setting Start to read USB Disk Add Edit C Every f1 Hi x a ERASE AUTO Read Every Day 23 00 00 aeae No Device ID Record ID Employee Record IN Ick 10 3 Add the machine How to add a new machine a Click on Add button the following window will be displayed b To fill the Device Name and Devie Number then select the Connect Mode between Serial Port COMM or USB port or TCP IP gt Serial Port means that the communication is via RS232 or RS485 Then you should fill which com1 or com2 or others and the baud rate 19200 as default gt USB Port means that the device is connecting to the PC by USB cable gt TCP IP means that the communication is via TCP IP then you should fill the IP address for the device You can get it via the menu on the LCD c Select keep or delete after reading the Log data Select to read all the attendance log in out record or to read only the new records gt Select Read All meaning that all the log records since No 1 record will be downloaded into PC gt Select Read New means that only the new records will be downloaded d Click Test connecting button to check whether the connection to the device is success or fail If connected successfully click OK to save the setting lt I Add aaa Device Name Gate A r Device No Po Device Type BF399V amp BFE v Connect Mode Serial
9. Employee MV Photograph lv Roster lv Leave M Record M Summary Clear Browse Folder Report Browse In this option you can delete the reports but you should make sure that you no need these Because when you click Clear button you will lose them 13 2 2 Employee Click Employee button you will get the report for this employee that you have selected in the right list ___ Firstly select which employee you want to view If you want to see the whole department or the whole company just select the whole department or the whole headoffice Click Employee button then the employee personal details report will be shown as the htm format __Then you will get the html file in this file all the employee will be inside and then you can click each employee to view the detail for every employee Following the option for employee report there are 5 employees in each line and you can click each employee to see the detail 13 2 3 Records Then you finished to read all the log records from the device and finished all the department and employee information you can get the log records report m To set the date period For example set as from 1 4 2006 30 4 2006 Page 45 of 51 Time amp Attendance System user manual m Then select the employee When you select the employee You will get their records report m Toclick the Records button From 2006 4 1 Head Office Employee To 2006
10. To calculate OT hours for example we assume OT Score Settings as the following 1 hour OT 150 of working hour 1 3 hours OT 200 of working hour 3 hours and above OT 300 of working hour There are 2 options to calculate OT hours a If use segments not selected the calculation is as follow Y2 hour OT 0 5 150 OT working hour 2 hours OT 2 200 OT working hour 5 hours OT 5 300 OT working hour b If use segments selected the calculation is as follow Y2 hour OT 0 5 150 OT working hour 2 hours OT 1 150 1 200 OT working hour 5 hours OT 1 150 2 200 2 300 OT working hour OT Scoring Scopes a If select extra hrs off you may select from three scopes as the following to calculate OT working hours e This time only Calculate OT working hours for each count and then generate total OT working hours for all counts OT working hours Page 24 of 51 Time amp Attendance System user manual e This shift only Accumulate OT hours for all counts in a segment then calculate OT working hours for the segment and then generate total OT working hours for all segments OT working hours in the shift e Within defined time Accumulate OT hours within certain period of time and then calculate OT working hours b If select other OT events you may select from three scopes as the following to calculate OT working hours e This time only Calculate OT working hours for each count and then gener
11. be many In Out records in the database and do you want to show all the records or you want to show only the first one and the last one to select Ignore repeated records will change it Options Set NAME column per line E Ignore repeated record Iv V E Setting The setting option for the calculated report Page 43 of 51 Time amp Attendance System user manual 0 P t 1 ors others Seesessessssssssess Wesst m M Defined hr hr Cle i2 hr hr Decimal places li M Actual hr hr _ 8 12 1330 18 hr hr Display raw record Vv M Early Arrival hr hr C 9 18 hr hr M Late Arrival hr hr 9 6a hr hr M Early Departure hr thr C 3 6b hr hr Set NAME per category Classic 30 Y M Late Departure hr hr C Rest hr hr fA Absent hr hr C Other hr hr Set NAME per category Custorr 30 Jarrive hr hr Custom Style Settings C sick hr hr C Business Trip hr hr Public holiday hr hr C Other hr hr Save Default Cancel _Save_ __Defauit__ _ Cancel In this option you can select which type that should be shown in the calculated report For example if you want to show the late in the report you should select Late Departure and the report will show you the number as Hour unit For example if you want not to show absent you should not select it For example if you want to show some of the segment in the report you should select the se
12. database 6 you have confirmed the date period and you have selected the employee Then you can click the START button to get the report that you want In this report you will see all the employees and all the options which you set Page 47 of 51 Time amp Attendance System user manual For example the report show you the total shift time and the total working time and how about the late or absent or others lf you want to see the detail for each employee you should click the employee name The follow is the sample report Note You d better to make sure your PC Date format is YYYY MM DD and Time format is HH MM SS You can configure the setting in Control Panel gt Regional Options Page 48 of 51 Time amp Attendance System user manual 14 Security Settings In the Options Settings manual there are some setting which can be used Such as Security Settings Database Policy soe Language System Log i FpAttend Ver 3 17 2 28 ma Options Sing HR Manayer Attendan Security Settings Database F Policy Editor Chenji Chen Donar Ellen Hakar Huan lf you want to set or modify the administrator name and the d you can select Security Settings T Language System Log Exit SEER Eee TERRE E EERE EERE REE E ED Please enter password E xj lf you can confirm the correct password you will enter into the setting window as the fo
13. employee department right click the employee name select new department and then click OK 2 With the right click mouse functions there are some sub menu functions Including Delete the selected employee Il Copy and paste into the excel or word file Ill Change the department setting Page 11 of 51 Time amp Attendance System user manual Options Setting HR Management Attendance System Print Reports Help Daa 6 il Basic Details Particulars Dept Birthday 2000 01 01 License aZ Sales Dept Biy Male Position ndata lise l Telephone OEA e z Delete Employee Relation Fill in details ka Home ddr Copy Start Job 2000 01 0 v Recent Addr FR EndJob 2000 01 01 v Remarks Ente Ethnicity Fil in details l Password HeadOffice Card Sales_Dept EPET Tech_Dept E HeadOffice H a Sales_Dept H A Tech_Dept Manager Administrator Rights S Manager Users 2 4 4 Delete the employee 1 To delete employee right click the employee name select delete employee or click X button Note To modify change department or delete few employees use Ctrl or Shift combination key to select employees in the right tree list 4 5 Add the new department 1 Go to Dept tab to add new department click on button or just enter new department details default page ready to add new department click on V button to save the new department
14. fingerprint template into the database __Remove fingerprint template from the device Set administrator rights to grant the fingerprint administrative right __ Remove administrative rights 2 Upload the fingerprint from the database to the device e Firstly you should load the fingerprint templates from the database To click the Read from the database then the fingerprint template will be shown in the right list e Select which templates you want upload e Click Upload record to translate the fingerprint record The list will show all the process Page 38 of 51 Time amp Attendance System user manual 13 Reports When you finish all the setting and finish to download the log data from the device you should have the report tgs FpAttend Ver 3 17 28 Reports a e an Se G2 Options Setting HR Management Attendance System Help C HOn TUBE zm z Reports RE Sli aa moo Ti EET To 2015 01 31 Chenwei i Dongmei Ellen iV Normal Report T Hakan Garmer F Arive Late Huanyang Departure Early amp Jens Overtime f Jiajia To Excel i it Prepare tral gt Jiaqing oo Jin Lei olla ele No Dae U Name Depat S Device ID Time In Late In Break Out Breakin TimeOut Earp Out Total w Over Ti Al Manager Administrator Rights S Manager There are two way to view the report 13 1 Prepare to view the report This function can suppo
15. the report there will be 5 employee each line As the following report there are 5 columns in each line Then you click each employee to view the detail vB Roster The setting for the roster report The options are almost as same as the employee option Set DAY column per line as E g 11 or 15 meaning that each line there will show 11days or 15days For example if set as 11 days then all the roster in whole month E g May will be shown into three parts Firstly part is from Ith May to 11 May and the second part will be from Pae May to 2274 May and the last part will be from B May to the end of May And if you set is as 31 it means that the entire roster will be shown in one page Set Name Per category meaning how many employee will be shown in each page Usually the capacity of A4 Paper will be about 35 or 36 employee Page 42 of 51 Time amp Attendance System user manual Options Set DAY column per line 11 Set NAME per category 36 7 Save Default Cancel In the report there will be 11days in each line and total less then 36 people in the whole page v C Leave The setting for the leave report The way is as same as the options of employee You can set how many leave in each line Options Set LEAVE TYPE column per line 36 E Vv D In Out The setting for the In Out records report The way is same with above You can set how many employees in each line On the other side there will
16. when the employees have the leave in some period then the manager will set the correct leave for them So just select the correct employees then select the correct date period and then to select the correct leave type lf you want to make some remarks for the leave there is the text field can be used Then click the save button to save all the setting Note If only set as leave no need to check the Used from Annual and Earned these two selections are only for Annual leave option Page 30 of 51 Time amp Attendance System user manual To set leave as earned leave In some company every employee will get many days as Annual holiday it means that the employee can have the holiday in payroll We call it as Annual holiday or Annual leave So normal you should set the Annual leave for each employee one time every year Then you should check the Earned and then select the suitable leave type you should create the suitable leave type name firstly for your annual leave And the same way you can click the browse button to view out all the annual detail To set leave used from Annual After you set the enough annual leave when the employee want to ask for the annual holiday you should set the leave holiday for them at this time you should check the Used from Annual From the Annual list you can view out the amount for the entire annual list To browse the leave To browse an employee leave select the employ
17. 2 Transfer fingers from database To download the fingerprint template from one device to the PC database or upload the fingerprint templates from PC database to the device iz FpAttend Ver 3 17 28 Record Reader a xa pm ol 9 Options Setting HR Management Attendance System Print Reports Help ay th E E Download from Device Export to Database Transter setting User Time Zone Setting Device from in Y lt lt Read from Device No IDNo R FP1_ FP2 Pas Card Gr Readed Should be PinCode cad Select All Select All Search l Check Fingerprint MV Check Password V Check Card Check Device ID Read from Database gt gt Remove from database Upload Record Manager Administrator Rights S Manager 1 Download the fingerprint from the device e Select the machine number firstly You should confirm that the machine has been set correctly and the machine is online already e Click Read from Device to read the fingerprint record message from the device Then the left list will show the fingerprint message if there is some fingerprint registered in the device e lf you want to save the fingerprint detail to database which can be uploaded to another device you should click Operate Finger template via device then the new manual will be shown as the above picture e Then you should select what you want to do There are four functions inside __ Download the
18. 4 30 fae marketing SY F marketingitea Maggie f H Tech gt i marketingitea Tom ff i marketingitea Jone M marketingitea Mike Employee T i marketingitea Jane x te E Techteami Malone ue Records Shift M Techiteam David START Leare When you click Records button firstly you will see the whole report there will be the entire employee inside Then you should click each line to get the detail report 13 2 4 Shift There are three parts of the report in the shift Roster Shift Settings Segment Records Shis Roster START Shift Settings Segment e Roster E Firstly you should select employee in the right list and set the date period from what time to what time Click on Shift button to generate Roster of the employee You can also generate general Roster Settings or Shift report as the following From 2006 4 1 El if Head Office Employee i 2006 4 30 E Marketing marketingitea Maggie H A Tech S E marketingitea Tom Frepare e M marketingitea Jane START Leave Shift Settings M marketingitea Jone a ty E Techitteam Malone Segment BH SS El F E marketingitea Mike Records Shift Ta Techitearm2 David As the option of the roster if you set 7 column per line in the following window Page 46 of 51 Time amp Attendance System user manual Options Set DAY column per line
19. Page 12 of 51 Time amp Attendance System user manual i FpAttend Ver 3 17 28 Employee Profiles ec k amaai s aih SO Options Setting HR Management Attendance System Print Reports Help YOu Gill ez Basic Details Particulars Dept Dept HeadO fice Remarks Index al Tech 1 HeadOffice Under Head ffice HeadOffice x EW HeadOffice Ab Sales_Dept de Tech_Dept Manager Administrator Rights S Manager UserS 2 4 6 Modify the department 1 To modify department click the department in the right tree list modify details and then click on V button to save 4 7 Delete the department 1 To delete department click the department in the tree list and then click on X button 4 8 Import the employee or the department We design two ways to import the existed department information from TXT file or EXCEL file To import from EXCEL file 1 To import the department and employee information from other excel format files click E zi x Notes The excel file format should be as xls file by office97 office2003 format After 8 years working almost of the end users like this function It is so easy to import all the information from the existing files in the buttons of and then the new window will be popped Page 13 of 51 Time amp Attendance System user manual Contig Department v Employee Sex Ethnicity Employee Name Male string
20. Page 23 of 51 Time amp Attendance System user manual 1 Click on the Shift setting the above window will be shown This window is to configure whether employee needs to enroll in out record And you can set each event need check or not For example a If you don t check In option it means that even the employee never press finger to check in or even the employee was later the software report will show it as present b If you check all the options and then if an employee press finger incompletely i Ifthe shift is 8 00 12 30 and 13 00 17 00 and his access is 7 55am to 12 10pm and end on 5 05pm then base on the median of first count out 12pm and second count in 1pm time in this case is 12 30pm 12 10 is earlier than 12 30pm then system will consider employee absence for second count 2 Click on V button to save the setting 3 Click on the Policy Settings button the above window will be shown 4 Click on Up Down arrow to select which to configure OT calculation E g a Select Extra Hrs OT to configure OT calculation for employees who come earlier and leave late b Select Mon Sun to configure OT calculation for those who work on off day c Select Public Holiday to configure OT calculation for those who work on public holiday 5 To define public holiday or company holiday select public holiday click on the Settings button The above window will be shown Key in the holiday and 6 Click on V button to save 7
21. Port C USB PORT COM Model TCPIP Add Server hd 192 168 0 100 Read All C Read new Record As In Out UnSetting Clear all the records Clear all the user information Test connecting Contig Get Device No save E xit Page 34 of 51 Time amp Attendance System user manual 4 it and Contig the machine Select the machine in the right list and then click Edit Or double click the machine in the right list then the modify window will be popped In the Add Edit machine window there is the button which name is Config this button can do some advanced setting for the device to set and modify the IP Address of the machine by software Il to set the working code by the software firstly you should click Read from machine and then you can modify and then upload into machine IIl to set the company name which will display on the machine LCD VI to set the machine ID or other advanced setting by the software T Device Config n a Net Module Info Device Contig IP Address 192 168 1 1 Device ID 0 255 Sea MAC Address pO Moice Set Subnet Mask 9216811 Auto Off 0 255 ay Gateway IP 192 168 1 1 Re Werify 0 255 Se Server IP 192 168 1 1 Date Format Set Net Port 5m0 Time Format 24Hous Set TCPIP Working Model Lock Relay Alarm Set Ring ti S Read a ing time at Alarm Clock Mon Tue Wed Thu Device I
22. Time amp Attendance System user manual BFLEX Version 3 17 BFLEX Attendance Software User Manual Page 1 of 51 Time amp Attendance System user manual Catalog Cadore nn ann ne Ror e See cinreren RESETS ate er Er PTE pe or tent er oer nent an O 2 k Aow TO TENS ell AUN OM aces sac seacoast a nota dtntta a cncics 4 2 rok Qa 8 rene eee E en See nS ee ee eee ee ee 7 SB AOOUL TE Mai MAJOWE a ead wissen DAA ee anodes 9 4 About the employee Profile 0 cc ccsccccccessssseeeccessssseeeeceesesaeeeceesessseeecceeesssaeeeceesestaeeeeeeens 10 4 1 How toada NeW CIMPIOY COs erana dc wnat iel shes heaneanah ees noses 11 4 2 Modify the mployee Promies scirrata a a tae 11 4 3 Chance the employee SdEPirUnNE ien a A a cae suesaeeiulowis 11 4 4 Dekt the employe are E E E N 12 4 5 NGG AUC NEW depar MeN a wane a E trade moma leaner tots 12 4 6 Modit y the depann eec Reem Pert NNT fee pene mPa ee ITs free enone Reem 13 4 7 Delele THe Ce pantie niiin nunsteiasoet sumiaaa seiietenentalas inal walneal eid tsastenatios 13 4 8 Import the employee Or the department sciis echoes 13 S ROSTO ENOS er re rs On CO eed Penne ener eee ener 17 5 1 FANG Goi a5 54 8 es Scammer roe a a A tye nhc samy ver et weer any veer tere 17 a2 SS ee tec ties seetecec cies cae adtoen tease ke eee oes ot ons eeon ste E scot teeceremeesceeaes 20 BOUNCY EONO vas tesustccestuirn anctessndesectanedianaieabadeareanctehaysesaawicedeeantedtaduawse
23. When you finish to set all the segments then you can start to set the shift A Options Setting HR Management Attendance System Print Reports Help cy Fe i e Ne z all Roster Settings Ed Scheduler Shift Add Segments Leave Editor oiir ee Se Day Work Shift Type Record Reader Segment 1 7 Holiday Setting Valid from Mon i Sun my TEST J Remarks y xa Shift Type 1 5 1 800 1700 1 900 1730 1 5 Manager Administrator Rights S Manager Shift2 Segment 3 T_T_T_T_T_TE_E_E_E_ETETEE___O_O___o_ I 5 1 Add Segments segment is a period of working hours Segment is a set of actual working hour in a segment excluding rest lunch hour Span is the number mark for overnight working days in a segment If without overnight working it means the Span 0 and if the working will be till next day Span 1 Examples only for the segments firstly e Sample 1 Normal shift one week with 5 working days and each day 9am 6pm In this sample we need to set one segment Type the name for the segment e g 9 6 If want to include the lunchtime in the total working time select count 1 Start 9 00 span 0 End 18 00 and if you want to confirm the total work hour is 8hours you should modify it in the Work Hr If want to exclude lunchtime from total working time select count 2 span 0 First count 9am 12pm and second count 1pm 6pm excluding 1 hour 12pm 1pm from tot
24. acbususeeesea ede weiadeaceancactuaueaoneie 21 TARE E Ao W 5 eae ane ee ene AATA SEE NSS E Ona E AA E E MO ON aCe ar mT Ome WD E 26 Tel How to enter into the scheduler window ssnsesesessnsesesesenseseseseseseseseesescsesersesesesersesene 26 dads How toiset Scheduler Tor the CimplO Vee ivasssaiccrsstsvesbesdasentantivesieiiacdiiivaleiaadtiiivalouiee 26 7 3 How to view the existed SCHeEdules sconces a a ai 26 1 4 How t remove the employee Schedule so nscsirreesnn e a 21 T3 How to remove or change the schedule for some particular days ccccccssseeeeeeeeeees 2 oe hv eg le 9 Geppene ner eae oP eer er eernt eee a a Ene PREY ROI MORE CET cen nER OT TORBEN A ST mT Ce 28 8 1 HOW TO Che ale he new leave gestive cinco a 28 8 2 How to set the leave for CMpPlO VCC sancer e h 30 Toce leave OMY AS CAV C tesco ashes ar eat a eed ead tees eee a 30 POSE LEAVE AS CATING CAV Car itasacecttta artis aerate a atamuaabeanncdtntiuunaceawedet toe 31 Tosetleaye uscd TOn ANnNUA ea A 31 TGs DEOW seee IVe a a a a A 31 TO Drowse me Tea O E A DE E 31 5 Pia GI Gil cx MO era A a a N 32 LO RECO Reade ann a ons act alerts ea et uate reseed 33 EO SAORI ee ROR era OR Re eeu TORR eRe ate ae MT erat RRR CME Eee dn ae RMT oot eRe NE ete 33 TOL AUO R Idaea tang dinette Manette wih eruaus Modules to ietinass Sere rani a Medea eae aeaaane 33 POs ACNE TAC DIME A suse comeusand ond a setae anemia 34 LOA Edit and Coming he imac Mie as
25. al working time When you finish the segment then you can start to set the shift Note we suggest the segment name as 9 6 the reason is that it s easy to remember Page 17 of 51 Time amp Attendance System user manual iz FpAttend Ver 3 17 28 Roster Settings l P O i Ml skale jmt A Options Setting HR Management Attendance System Print Reports Help YOu Gil BE Shift Add Segments Segment Type 800 1700 Count 2 ij Start Span End Work Hr 8 30 00 f0 x day Em 00 00 35 hrs 13 30 00 0 v day 18 00 00 45 hes Total hrs Remarks tzjx a Manager Administrator Rights S M anager Shift2 S egment 3 e Sample 2 One unit shift with 3 working days 7am 4pm 4pm 10pm 10pm 7am and 2 days off working In this sample we need to set four segments Type the name for the segment e g 7 4 select count 1 and start 7 00 span 0 and end 16 00 Then click to save To click and add the segment for second Type the name for the segment e g 4 10 select count 1 and start 16 00 span 0 and end 22 00 Then click to save To click and add the segment for 3rd Type the name for the segment e g 10 7 select count 1 and start 22 00 span 1 and end 7 00 Then click to save In this segment Define a segment for 10om 7am meaning the work time will be overnight so the span 1 The span depends on how many days an employee works overnight If t
26. ate total OT hours for all counts e Use common aggregate score Accumulate OT hours for each OT event then calculate OT working hours and then generate total OT working hours for all OT events OT working hours e Use other aggregate score Accumulate OT hours within certain period of time and then calculate OT working hours OT Scoring Scheme a If select extra hrs off two options to calculate no of times work OT e Use aggregate score Accumulate no of times work OT including OT for all counts in a shift e Use single point score OT in a segment considered as one OT regardless how many times OT ina count and then generate total times work OT for all segments b If select other OT events two options to calculate no of times work OT e Use aggregate score Accumulate no of times work OT within certain period of time e Use single point score OT for an OT event considered as one OT and then generate total of times work OT for all OT events 9 To calculate no of times an employee late leave early or absence select from the following settings scoring Scheme e 1 points per event Depends on how many times employee late leave early or absence E g if late leave early or absence once then considered as one time e Mas 1 demerit Base on the scoring scope configure every x minutes late leave early or absence count as one time E g every 30 minutes late one time late If an employee late for 1 hour 60 minutes then 60 30
27. culate employee on leave hour To calculate total leave hours for example we assume 1 hour OT on leave 150 OT working on leave hours 1 3 hours OT on leave 200 OT working on leave hours 3 hours and above OT on leave 300 OT working on leave hours ise Leave Type Settings s ea _LeaveType ea Se As Scope Ask leave hrs Pregency Leave hrs Annual leave hrs on business hrs Sick leave hrs Funeral leave hrs Wedding leave l l hrs 4 Leave Type Assess as amp hrs C normal C C Get Snnual C Use Annual Scoring Scheme Settings Scoring Scope Scoring Scheme o hrs lo of Leave credit Within leave type f Use aggregate score o to o hrs lo of Leave credit C Within defined shift C Use single point score o hrs of Leave credit C Within defined time Use segments Remarks Hyen There are 2 options to calculate total OT hours a If use segments not selected the calculation is as follow 2 hour OT on leave 0 5 150 OT working on leave hours 2 hours OT on leave 2 200 OT working on leave hours 5 hours OT on leave 5 300 OT working on leave hours b If use segments selected the calculation is as follow Y2 hour OT on leave 0 5 150 OT working on leave hours 2 hours OT on leave 1 150 1 200 OT working on leave hours 5 hours OT on leave gt 1 150 2 200 2 300 OT working on leave hours Page 29 of 51 Time amp
28. dance Syster Security Settings Tp Database t Policy Editor nS Language St System Log Se Exit ce from Mon Sun l a Policy iTEcT O l In the Policy Editor List you can double click to edit the policy detail or select then click Edit button to edit it Ed Policy Editor Policy Marne 1 Tardiness Latefor E min EXCUSED Late from e to m Deem as Late Actual time Late for o m or more Deem as Late Actual time Early Departure Leave early m EXCUSED Leave early e to m Deem as Early Departure Actual time Leave early Em m or more Deem as Early Departure Actual time Raw Record Assessment Order Others Late Early Dep Shift Settings Policy Settings Month Range Settings Start 1 End 31 JE This interface is used to define attendance policies Page 21 of 51 Time amp Attendance System user manual e Five attendance policies in this system Tardiness Early Departure Raw record assessment order Others Moth range settings 0O90 W For each first two policy there are three setting levels i Excused for certain minutes of time E g employee late for 30 minutes will be excused li Within certain minutes of time E g employee late 30 minutes to 1 hour will deem as late arrival and then select to record actual late period or to specify certain late period ili For certain minutes of time and
29. ee and then click on the browse button The employee leave details will be shown in the table below To browse the leave To remove an employee leave right click the record in the table select remove Page 31 of 51 Time amp Attendance System user manual 9 In Out Editor i i FpAttend Ver 3 17 28 In Out Editor o L Z OAL l n es Ed Options a HR Management Attendance System Print esha Help Roster Settings Scheduler Record Date 2015 02 01 Z g Leave Editor Record Time 0 00 00 In Out Editor fIN l Record Reader Remarks a O Add Holiday Setting LH Start from 2015 01 01 7 Huanyang End at 1201510131 ia 4 amp Jiaqing Manager Administrator Rights S Manager Record 16141 Display 0 1 To generate employee in out record select employee start from end at date and then click on the browse button The in out record will be shown in the table 2 To enter in out record manually select user enter record date and record time and then click on Add button to save the record If the records is modified or created there will show as Administrator it means that these records is by hand not from device 3 To remove or edit in out record right click the record in the table and select remove or edit record as the default setting this function was hidden Page 32 of 51 Time amp Attendance System user manual 10 Record Reader t FpAttend Ver 3 17 28 Record Reader
30. ee late 30 minutes 40 min in the above plus 30 min base on the assessment order the employee late total 70 min If Raw Record Assessment Order Early Departure gt Late Arrival gt Absent The result is Page 22 of 51 Time amp Attendance System user manual Leave early 30 min base on early departure rule 1min lt 30 min lt 60 min and the employee late 30 minutes Employee late 40 min accumulate 30 min in the above the employee late total 70 min base on assessment order the employee late 0 5 day e Month Range Settings Specify month range setting to generate the attendance of the employee e Others Shift Settings used to restrict employee whether must register in out record Policy Settings specify settings for overtime OT and attendance calculation ig Shift Settings m EE EEE i nm s Shift Settings 1 Iv In IY Out E arly In As Overtime Form Late Out As Overtime Form Count show info for less press fingerprint single segment multi segment only check in unusually v less check in unusually v less check in and check out E arly Departure To Check record with IN or OUT strictly l Work time include over time iv Over time include late in time and early out time d Rest overtime need form Enable the searching period Before shift In Be After shiftIn 3 hrs After shift Out hrs Before shift Out h 4 j2 hrs ly RA
31. en plaster you will get the new document as the following It s as same as the export to document but actually its better because you can copy to anywhere Acwbha 4B 4 amp 8 B Maggie a Bt c p E F c HoH T E A Fl Mice zje nepartment EmployerDate Class Detail Attendacne Later Early Total time A team ASIA Maggie 2006 3 28 97188 4 00 00 18 00 00 unusually team ASIA Maggie 2006 32 29 3518A 9 00 00 18 00 00 unusually team_ASIA ETE 1 Z006 3 30 3816H 9 00 00 18 00 10 12 00 15 34 00 202 team USA Jane 2006 3 1 12 1330 14 8 00 00 12 00 00 13 30 00 18 00 00 unusually team USA Jane 2006 372 5712713307148 00 00 12 00 007 13 30 00 18 00 00 unusually Y team USA Jane 2006 3 3 12 1330 125 00 00 12 00 00 13 30 00 18 00 00 unusually team USA Jane 2006 3 4 8 Ai28 8 00 00 712 00 00 unusually team USA Jane 2006 3 5 Rest unusually 10 team USA Jane 2006 3 76 S 712713307169 00 00 12 00 00713 30 00 18 00 00 unusually Bil team_USA Jane 2006 3 7 12 1330 125 00 00 12 00 00 13 30 0015 00 00 unusually le team USA Jane 2006 375 Ss 7127133507168 00 0012 00 007135 30 00 18 00 00 unusually 1s team USA Jane 2006 379 8 12 1330 1 8 00 00 12 00 00 13 30 00 18 00 00 unusually 14 team USA Jane f006 3 10 8 12 1330 158 00 0012 00 00 13 30 0018 00 00 unusually 15 team USA Jane Z006 3 11 8128 00 00 12 00 00 unusually 16 team USA Jane 2006 23 12 Rest unusua
32. er text file gt If you want to define the format you should click Data Format Settings Then the new window will be shown gt Specify each part then you can make the format what you need and then specify the text file location gt Click Save button to save the setting gt When you finish the format setting you can click the Start to transfer button Page 36 of 51 Time amp Attendance System user manual a Export Settings Device ID Record ID Staff IO Date Digit ao E E oot fa a Delimiter Style waty rim dd Time Delimiter Style hh mm ss fiso 1 1 n0 al 0 00 00 Data Format o Mame Hi Record ID mm Date o Time Mo o Mo Preview Employee 00001 1900 01 01 00 00 00 Save to Chattend tet Browse lf record exists Exportto Txt file C Append f Overwrite Clear record after export Save Cancel 2 To export in out record to any web server database gt Select Ftp to website database and then you will see the new window gt You should set the website server Address Of cause if you want to translate to the website you should email us to get another config document gt As the default setting that s our website server database You can try to translate the log data to that database gt When you finish it you can try to view the database from the website Page 37 of 51 Time amp Attendance System user manual 1
33. f 51 Time amp Attendance System user manual a l E a aE r SRO a ee E talaj Ua Options Setting HR Management Attendance System Print Reports Help x a E ep Erd From 2015 01 01 Tak sceso f To 2015 01 31 g A Punt x Es Display all the employees and departments ge steers 4 ens pE Records Shift om amp Jiaiia Jiaona START Leave 8 Jiaqing amp Jin Lei 5 a o is Report Browse Folder Modify Email config Who is later now Transfer Data Auto 10 00 Manager Administrator Rights S Manager 22 48 4 Page 41 of 51 Time amp Attendance System user manual There are four reports you can get 13 2 1 Options To Click Options button you will enter into the options setting window then you can set any rule and format for the report v A Employee The setting for the employee report Options Steen eee eee eeeneeeee Delete Reports Date lv Roster lv Leave User ID Name iv Record v Summary Department Clear Shift Name Device ID Time In Browse Folder ate in Break Out Repot xl Browse Break In Time Out Early Out Total Work Hr Over Time C Break Out2 C Break In2 Fal DO ma sb V Employee V Photograph Save Default E xit E g to specify No Of the employee name columns per line For example If set Name column per line as 5 meaning each line in
34. ge are being extracted fe y Page 4 of 51 Time amp Attendance System user manual InstallShield Wizard FoAttend 3 17 Setup is preparing the InstallShield Wizard which val guide you through the rest of the setup process Please wait InstallShield Wizard i Setup Status Fp ttend 3 17 Setup is performing the requested operations Cancel InstallShield Wizard Maintenance Complete InstallShield Wizard has finished performing maintenance operations on FpAttend 3 17 Page 5 of 51 Time amp Attendance System user manual When finished the installation the system should be restarted a FpAttend Then there will be the shortcut on the desktop MEMESAN you can double click it to run the software Note The shortcut name would be different with the different version Page 6 of 51 Time amp Attendance System user manual 2 How to login You should make sure that you had succeed to install the FpAttend software Then to select Start gt Program gt BFLEX gt FpAttend3 17 gt FpAttend 3 17 The Attendance login window will be shown Click OK to login Note By default username is Administrator and no password The username and password can be reset in security settings menu The program will be closed after three incorrect login attempts lye FpAttendVer 3 17 28 VYer3 1 7 26 DLL 0 74 Company Name Receiver Mailbox a Cancel gt gt
35. gment On the right side there is another setting Decimal places fi Display raw record z Set MAME per category Classic 30 Set MAME per category Custor 30 Custom Strle Settings Decimal Places To select 1 means the format as xxx x if to select 2 means the format as xxx xx For example Such as 13 1 1 1 4 1 Set NAME per category and the Set NAME per category mean that you can customize the report in one page so you can try to change it to learn how about it Actually there are 2 types of report format e Classic This is a predefined report format You can only specify No of employee to be displayed in one page e Custom This option allow user to customize the report There is another advanced setting for this type report To click Custom Style Settings to enter into the new setting window gt The option display order gt Alias e g late arrival alias is L gt Minimum repeated alias per day For example we set Late arrival as the A so in the report if you see A it means that the employee is late Page 44 of 51 Time amp Attendance System user manual Settings cava Alias a Early Arrival Late Arrival Minimum repeated alias per day on Early Departure Late Departure Save Absent Arrive i oe Maximum repeated alias per day lo Business Trip Save Public holiday _Save_ Cancel V F Others The setting option for others Options Delete Reports M
36. he employee start working from 10 00PM to next 2 days 10 00AM the span 2 To modify a segment double click the segment To remove a segment right click the segment in the table and then select Remove Since Ver 3 9 the software can support 15times as segments Why need so many times in one day Where they will need this function How to develop the more market with the advanced software Page 18 of 51 Time amp Attendance System user manual With our experience there are some departments such as teachers or some services department They should work for many times but each time only 10 or 30 minutes So it can support them Page 19 of 51 Time amp Attendance System user manual 5 2 Shift When the enough segments have been set the shift can be set ga o Shift Shift igs FpAttend Ver 3 17 28 Roster Settings g ga g wee op l ptions Setting HR Management Attendance System Print Reports Help YOu Gill 5H Add Segments Details 2 Shift Type daily 800 1700 Segm 900 1700 ent 7 800 1700 Valid from Mon 7 i Sun it ke Policy Rema TEST gt 6 800 1700 tks x 1 300 1 730 Double click to view or edit Shift Manager Administrator Rights S Manager Shift2 Segment3 i Shift is a set of working time for an employee A shift consists of one or more time segments 1 Add the new shift gt gt gt VV C
37. isseousedichoteboscuiuietigk hia a eteeeseriataeeenenaies 35 IOS Deltethemic hiie ee aa a ode need ere teasteeeaaes 35 10 6 Syne the time with the machine crrr E E A 35 IOT Ceke AS na T E E AE AN deanna 35 li EDOT THOM adala DaS E a E E A AAEE 36 t2 kansier unger TOM Gala aS Snem n T taaindueeseradeeaeaneeens 38 TORO OO FUG ren E E E A OAE A sey ota OE EE exeteesseenaeee 39 15 1 Freepare lo view Ne Pe Ol aain a N A 39 13 2 The report support to export into Excel file scccciciveeds essocnuiecdias oversea na 40 Los Pnr DOU posa E E A N i 40 132 1 OPON aaneen e E R 42 122 EDPIOVE Cerina a E r cede ised axesiuxtbenttes 45 Page 2 of 51 Time amp Attendance System user manual 13 2 3 REY 6 6 6 cet arora aan aie ear nome Ry T A 45 13 2 4 EE EROS re T No on CeO eR A eran Ene Pe or Pe ee 46 13 2 5 EE hid E EEA E TAEI E L AE AAR A A AEE AA T 47 13 2 6 STAR zza ee er ee nao A T AEO 47 MESS CUI SUS a E E SE EEE OA TNA EOE 49 Baana ESEN S a A n Fe Soto aT Soe STEREO aOR RTI Fe Ena iat a ENS ea 50 LENO O azar ener ameter cen amt pete er cart eerie nt cect ee ee tees eee eter ee Re ae ee eee tee oe 51 Page 3 of 51 Time amp Attendance System user manual 1 How to installation To install the software package in the suitable computer Double click to run the installation package follow the instructions to run the software h FpAttend 3 17 InstallShield Wizard Extracting Files The contents of this packa
38. leave E Hakan Garmer lt oo Huanyang EJ Remarks J oo Jens ea oo B Jiajia S v Jiaona r amp Jiaqing v x AT J Jin Lei E Hf Leave List l Annual Detail i Annual List i PEST G RO ee oe Pee Sci Le Remark A 2015 01 06 08 00 i Administrator __1 Remove leave record Edit leave Copy Annual leave Ask leave Borrow the overtime leave Funeral leave 4 Manager Administrator Rights S Manager Maternity leave 2212 i a an Py ra 8 1 How to create the new leave 1 Click on button to display Leave Type Settings window as the following 2 There are 3 types of leave in this system e Additional leave Extra leaves for employee if he already used up his normal leave You can configure to calculate employee on leave hour E g 0 hour on leave gt 0 on leave hour 1 4 hours on leave gt 100 on leave hour 4 and more hours gt 200 on leave hour lf an employee total working hours is 8 hours and he on leave additional leave for 4 hours Base on the settings above his on leave hour will be 8 hours You can deduct 8 hours from the employee total working hour to obtain actual working hour e Normal leave This is a paid leave E g company employee entitled 14 days leave per year e Work on off day Page 28 of 51 Time amp Attendance System user manual This type of leave is similar to OT policy setting You can configure how to cal
39. lick Button Type the name for the Shift Type E g daily Select number of segments E g 1 or 7 or any number if you need For example we select 7 days as the Segment number Then you will see the right list there are 7 lists that need to continue right click to select the detail segment Valid day It means the enable day E g As 5 days normal shift select Mon Fri As 21 days shift there is possibility to work on Sat or Sun so select Mon Sun lf Sunday is permanent off day then select Mon Sat Policy It means that you can select the correct policy for each shift To click the gt gt button to modify more policy Remarks You can note something as the marks Then you need go on setting in the right list select the segment number in the right list and then right click to select the correct segment for each day For example from Mon to Fri we work as the segments of 8 12 1330 18 which set in the Add Segments Right click each day in the right list and select the appropriate segment Page 20 of 51 Time amp Attendance System user manual gt Then click V to save the setting 2 To modify segment add segment remove segment for a shift double click the shift type in the table and then right click segment to be modified and then select function from the menu 6 Policy Editor R Policy Editor iz FpAttend Ver 3 17 28 Roster Settings J oe I 0 i5 Options Setting HR Management Atten
40. llowing a a Security Settings b f Der Ce Dept Applied dmir ustrator Administrator Password Confirm Password Account Type Dept Remarks SM anager Manager cbg Y Rights Settings Employee Profiles Roster Settings Policy Editor Scheduler Leave Editor In Out Editor Database Manager Record Reader Print Reports Security Settings Database Language gt 3 nS 0e e 0e Ue 0e 0e Review Review Review Review Review Review Review Review Review Review Review Review e ie ie e ie ie 0e e Ue Je ie 0e Page 49 of 51 Time amp Attendance System user manual 1 In security settings e Administrator with Super Manager rights can modify add edit or delete manager and grant him certain rights to manage all departments or manage certain department only e Reset administrator password 2 To reset administrator password double click the administrator in the table Check Change password Type the new password and then click V to save To add new manager click button or just enter the detail default page ready to add new manager 3 Click V to save the new manager 15 Database Settings s FpAttend Ver 3 17 28 Reports lll i Options Options Setting HR Management Attendance Syste Security Settings dh p Database z cbg F P
41. lly Lif team USA Jane 2006 3 13 8 12 1330 168 00 0012 00 00 13 30 0018 00 00 umisually l team USA Jane 2006 3 14 12 1330 1 8 00 0012 00 00 13 30 00 18 00 00 unusually 14 team USA Jane 2006 3 15 8 12 1330 168 00 00 12 00 00 13 30 0018 00 00 unusually cA team USA Jane 2006 33 16 8 12 1330 158 00 0012 00 00 13 30 0018 00 00 unusually 13 2 The report support to export into Excel file From 20068 12 1 From 2008 12 1 From 2008 12 1 To 2008 12 31 To 2006 12 31 To 2006 12 31 Prepare W Normal Report Arrive Late Departure E arly Overtime Prepare W Normal Report Prepare W Normal Report Arive Late Departure Early Overtime Overtime Export to Each lt Frepare ES E Prepare On the other side you can select all of the records in the list then right click the mouse Then the sub menu will be shown There is only one menu in this sub menu then select COPY so that you can paster all of these records into anywhere you want such as Microsoft OFFICE WORD or EXCEL Departure Early Cave a w f Prepare 13 3 Print report In the software it can support to view the report as the html format Why to use html format in the report Because the report in html format is more safe then other It can be copy and then plaster to anywhere and you can print it out but nobody can change it Page 40 o
42. mployee profile click on button or just enter new employee details default page ready to add new employee e FirstName As the employee s First name e LastName As the employee s Last name e OtherName As the special name such as middle name or others e Gender Male or Female e Dept As the employee s department usually to set department firstly e Record ID As the fingerprint ID that registered in the device e Staff ID As the employee s serial No E g Tech008 1002 or anything e Import To import employee photo from a location file If you want to get the photo by the PC s camera or USB camera you should contact with the software supplier to ask for this function it is ready for sale 2 Go to Particular tab fill in employee s details information optional e Password When you want to set the password for the employee to check time or open the door by the password you can set it here e Card When the employee want to check time or open the door by the card you can set it here and then upload into BFLEX machine later 3 To add more options e g Position click on sign beside the scroll box to add new position 4 Click on V button to save the new employee profile 4 2 Modify the employee profiles 1 To modify employee profile double click the employee name in the right tree list modify details and then click on V button to save the changes 4 3 Change the employee s department 1 To change
43. nfo Working No 0 ff f Fri Sa f Sun Set code M a i a F aus Realtime Set Language Y Set Read from device Upload into device ELI Company Name Set ee 10 5 Delete the machine Select the machine in the right list and then click Delete 10 6 Sync the time with the machine select the machine in the right list and then click Sync If the Sync is finished the successes message will be shown 10 7 Check the status Select the machine in the right list then click Check Status and then the list will show all the status for the device Page 35 of 51 Time amp Attendance System user manual 11 Export from database To export the log data from local database to anywhere iz FpAttend Ver 3 17 28 Record Reader 9 Options Setting HR Management Attendance System Print Reports Help C A Ea i il E Download from Device Export to Database Transfer setting User Time Zone Setting i Devic Record Record Devic Record Name Manager Administrator Rights S Manager Device from Fil ar o YS ilename v cL txt Start time 2014 01 01 a D End time 2015 01 31 v M Only Not Exported Into txt f Export to txt Data Format Settings Import from TEXT files C C Ftp to website Database Start to transfer 1 To export in out record to a text file gt Select Export to txt and then you can translate the log data from database to anoth
44. olicy Editor amp Chenjie T Language 8 Chenwei A System Log thi Ellen Exit Hakan Garmer Database Sem Database Type Current Folder Path New DB Name 1 Current Folder path is the current location of the database 2 To manage the database e Backup database Backup database to another location e Switch database Switch to another database E g if few computers A B amp C sharing one database Page 50 of 51 Time amp Attendance System user manual Take computer A to host centralized database After installed the attendance software go to Database tab enter new database path or leave it default location Share out the database For computer B amp C go to Database tab enter database path point to computer A e Compress database Database may grow after some while perform this to compress database 16 Language 1 You can specify the Language of the software to your preference 2 You should try to change the Font Name so that the words are correctly A Options Eg Language English Page 51 of 51
45. onwards E g employee late 1 hour and above will deem as absence and then select to record actual late period or to specify certain late period For tardiness For example Late for 5 minute Excused Late 6 to 60 minutes deem as Late Actual time Late for 61 or more minutes deem as Late 0 5 Day This sample means that if the employee was late within 5 minutes it will be excused And if the employee was late within 7 minutes or 60minutes it means that he was late for 7minutes or one hour And if the employee was late within 61 minutes or 70minutes it means that he is absent or late as half working das For Early Departure For example Leave early 5 minute Excused Leave early 6 to 60 minutes deem as Late Actual Time Leave early 60 or more minutes deem as Late 0 5 Day This sample means that if the employee leaves early within 5 minutes it will be excused And if the employee leaves early within 7 minutes or 6Ominutes it means that he leaves early for 7minutes or one hour And if the employee leaves early within 61 minutes or 70minutes it means that he is absent or leaves early as half working das e Raw Record Assessment Order Select which attendance policy priority in calculation E g If Raw Record Assessment Order Late Arrival gt Early Departure gt Absent The result is Late 40 min base on the tardiness rule the employee late for 40 min Leave early 30 min base on early departure rule and the employ
46. rt the view the report There are four types you can select e All records the list will show all the records __If you select it the list will show all the records For example the employee pass the finger for 20times in the whole day and the list will show all of these 20records __If you select not it means that the list will show only the first and the last records e Unusually if you select it the list will show only the unusually records Such as the later records and the early leave records and the absent record etc e Check worktime only __ When you select this function the new field will be popped You should confirm the total work time For example if you confirm as 8hours it means that the list will show you all the records which the work time is less then 8 hours or the work time is more then 8 hours __In this function you can get the overtime or the records which is less then the worktime e Overtime In this function you can view the overtime records directly At the same time you can see only the overtime records or all the records about the overtime When you prepare to view the report you can select what you want to copy out Page 39 of 51 Time amp Attendance System user manual You want to copy to word document doc or as the excel document xls you can plaster to there For example you can select all of these records then right click to select Copy then create the new excel document th
47. shown 3 To select the remove roster to delete all the selected records 4 lf you want to change the shift for some employees just to select the correct segment which you need in the same submenu then the shift will be changed Note When you changed the shift for some employees you should note the remark so that it can be shown in the list then it can show you who changed and why changed Here are the guide pictures to show you how to set the remarks Sales paan a e LL TIE nalari a ae EEEE Sales malone 2006 12 11 31630 Remove roster 16 30 00 7 sales malone 2006 12 12 3 1630 1 Copy 16 30 00 7 B Sales malone 2006 12 13 3 1630 16 30 00 zalez malone 2006 12 14 3 1630 1 20 8 16 30 00 7 sales malone 2006 12 15 9 1630 1 er 16 30 00 7 sales malone 2006 12 16 22 07 3 17 00 00 J Sales malone 2006 12 17 iLi j j Sales malone 2006 12 18 3 1630 20 16 30 00 sales malone 2006 12 19 3 1630 1 20 22 8 16 30 00 7 i 830 1600 abed gt Manager Administrator Aights 5 Manager Aoster 629 Display 31 ene 2 7 Please Fill in the Remarks ww Ca Page 27 of 51 Time amp Attendance System user manual 8 Leave Editor in FpAttend Ver 3 17 28 Leave Editor N paina Setting HR Management Attendance Sennen Print Reports Help OES Sa Er Fron 2015 01 06 7 8 00 00 Dept Staff iD gt Chenjie To 2015 01 06 47 00 00 s gt Period is H gt 7 Type Ask
48. system will import all the employee into the head office as default department How to confirm the correct column for others From all the other information you should select each correct column number to fix with the correct title And then you should click Check Data button to check if the information are correct or not From the blow list there are two lists to show you all the result which is with the error and what kind of the error from the result And then you should change something following the result error till all the result are correct Last to click the Import button to finish all the loading What is the necessary format The system cannot import except the correct format excel file a There should be one column for department name So if there is no existed department name in the file you should create the new column to show the correct department for each employee b There should be one column for the employee name Page 15 of 51 Time amp Attendance System user manual c There should be one column for the fingerprint ID and this fingerprint ID column should be in number type It means that the column value should be as number not in text format For example if the fingerprint ID column is as AQ0056 it s not correct Then you should change it into 56 Page 16 of 51 Time amp Attendance System user manual 5 Roster Settings Concept of Segment and Shift Firstly you should set segments
49. the main interface window will be shown If select attendance system only the window will be as following Be FpAttend Ve 317 28 aS _ SS Options Setting HR Management Attendance System Print Reports Help v 5 zg U Manager Administrator Rights S Manager lf select attendance system and Access Controller together the window will be coming with the Controller functions Page 9 of 51 Time amp Attendance System user manual 4 About the employee Profiles Select Employee Profiles you will enter into the employee and department setting window Ee FpAttend Ver 3 17 28 cnn xp Options Setting HR Management Attendance System Print Reports Help E GFA f gt Employee Profiles AL Manager Administrator Rights S Manager tgs FpAttend Ver 3 17 28 Er l ee Profiles E pe ze i Setting HR Management Attendance System Print Reports Help EES Particulars Dept l First Name By o ea a a E E E Last Name Zhang Tech Dept eee Male 888 888 H OtherN ame Gender Male C Female Dept Sales Dept Record ID 666 pe Import Staff ID 666 H Search M Search in result Clear x a E i HeadOffice E ae Sales_Dept H A Tech Dept Manager Administrator Rights 3 piaba Page 10 of 51 Time amp Attendance System user manual 4 1 Howto add new employee 1 Go to Basic Details tab to add new e

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