USER GUIDE FOR THE CH-BCH APPLICATION
Contents
1. Authorisation the least being ANONYMOUS the most ADMINISTRATOR All the access rights of the precursor are held by the successor In other words and as an example the EDITOR would inherit all the authorisations of ANONYMOUS MEMBER and AUTHOR as well as a few of his own however he would not have certain authorisations that only the ADMINISTRATOR is permitted to possess Besides these roles there is also the role of SUPER ADMINISTRATOR This role is not important for daily use cases e g content applicability occurring within the application but rather for administrative activities conducted during the installation of the system Role Description Authorisation Write access to elements ANONYMOUS unknown user not view element with status No logged in published MEMBER member of a group like ANONYMOUS No authenticated with read all published elements username and of the group password AUTHOR Representative of a like MEMBER Yes body that enters data read all elements of the into the database group create new elements modify and translate elements submit elements for publication EDITOR Representative of a like AUTHOR Yes body that controls the publish or reject elements data for integrity ADMINISTRATOR Person responsible for like EDITOR Yes the central management of users and administration groups management of folders SUPER Responsible for Create top level groups no AD2. INFORMATION Information text about anything related to BCH LMO LIVING MODIFIED ORGANISM data concerning the living modified organism DECISION ON LMO decision by authorities concerning the LMO COMPETENT NATIONAL AUTHORITY defines a Competent National Authority organisation or person independent of occupation n NATIONAL FOCAL POINT defines a National Focal Point organisation or person independent of occupation Table 1 Elements of the BCH Application 2 2 User Authorisation 2 2 1 Roles Entering or modifying data can be performed by users with different authorisation levels The data input is not published immediately on the Internet site but first verified by a system Editor It is of crucial importance to ensure that the data is appropriate to the BCH and that the fields have been properly interpreted This verification ensures the homogeneity of the data between different deliverers This quality control process is achieved through a role concept which in turn controls the access of the specific documents In the CH BCH application there are five different roles ADMINISTRATOR EDITOR AUTHOR MEMBER ANONYMOUS Version 1 3 Page 2 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application The basic principle within the role concept is that the roles have an ascending order of
3. publish editor gt published flag completed The element is waiting for reject editor gt rejected the release by the Editor retract author gt open Rejected blue flag The Editor detected failures and has Like open rejected the element Published green The element is published and can not Expire author editor gt expired flag be modified any more delete author gt deleted retract author editor gt open Expired grey flag The element is in the old version not retract author editor gt open valid any more Table 3 The process management of the BCH Application As demonstrated in the table above the data can have five element statuses In the application coloured flags indicate status While the AUTHOR is editing the data their status is open i e in review If the input of an element is completed it is then submitted to the editor The EDITOR at this point may control the data and decide if they are complete and appropriate If so the data are published If not they are rejected and returned to the AUTHOR Some data elements are only valid for a limited time period after which these data sets automatically expire Version 1 3 Page 4 rt_2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application The workflow of an individual element from creation to publication is demonstrat
4. Valid until dd mm yyyy a Folders and topics Folder Click to view and edit Additional Info Only creator can edit m Q Read access for public q Save Save and exit Cancel Tuesday 06 July 2004 14 02 Figure 5 Edit view of a Information element The data input fields Within the input mask of the elements five different kinds of concepts have been implemented These different input fields are Text fields Hierarchical fields Key table Fields Relational fields Inverse relational fields Text fields In this field the Information is entered directly by typing in a text string For example a Persons name is entered into a text field Version 1 3 Page 11 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Key table fields Key table fields are selective lists with fixed items The user must select one option In database terms this is a 1 1 relation Hierarchical fields These are data fields that are not directly filled with typed information A mouse click at the button opens an additional selection field which may be edited For example a click on the Spoken language s button on an input form of an element from a person opens the hierarchical field Data language Here the appropriate language s can be selected with a mouse click The field is referred to as hierarchical because some of these data fields are
5. a composed hierarchical parent child relationship A single hierarchical field is able to contain none one or many related information If the attribute is mandatory then this is in the database terms a 1 n relation otherwise a O n relation Relational fields After a mouse click on the button 1 relational fields lead to an input form in which the edited element can be linked to another existing element For example clicking on the Parent organisation button of the input form of the element a user can select a form from the Organisation for which they are working Selection from the list of the existing Organisation elements can be accomplished by clicking the button ist This will return in this example all Organisation elements Typing a text string in the text field above the list button can do a pre selection of this list If the element the relation is pointing to isn t currently stored in the database the user is able to create a new element on the fly In our example if a user wants to relate a person element to a parent organisation which doesn t yet exist in the database the user may click the Qu button A new element will then be created with the comment COMPLETION REQUIRED in its abstract data field va Inverse relational fields Inverse relational fields are similar to relational fields The difference between them is that inverse relational fields appear automatically as an attribute in this el
6. architecture The BCH Application is developed as a 3 tier system containing a database layer a middleware with application and a browser to communicate with the user The employed database is PostgreSQL an object oriented open source database system Version 7 3 2 The middleware is developed with ZOPE Version 2 6 1 a web based open source Content Management System ZOPE itself is based on the language PYTHON Due to system architecture management of data takes place decentralised This permits the input and query of data to be done simultaneously by many clients Data is stored at a central server Data content can be administered and consulted via the Internet Access to the middleware is browser independent and so it is not necessary to download any plugins for the local browser It does not have to support Java script or Java applets PostgreSQL Datenbank Datenbank Adapter ZOPE SAL SQL SQL SAL SQL Middleware Modul Modu Modul Layout Ebene INTERNET Internetbrowser Client Mozilla Netscape Opera Internet Explorer Figure 1 System architecture of the BCH application Version 1 3 Page 6 rt_2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 3 Manipulation of Eleme
7. CH BCH Application Data field Occurrence Datatype Help Translation Transferred to International BCH Habitats 0 1 T x x Taxonomic name of 0 1 T x x donor Common name of 0 1 T x X donor Characteristics of 0 1 T X X donor Decision O n l Additional 0 1 T x information 4 7 Decision on LMO Data field Occurrence Data type Help Translation Transferred to International BCH Reference number 0 1 T x Related LMO 1 n R x Approved use s 1 1 K Approved uses for 1 1 K X international transaction Applicant O n R Responsible authority O n R x Risk assessment 0 1 T x Methods for safe 0 1 T x x x handling Safe handling see 0 1 T also Legal basis 0 n R Public information 0 1 Public information 0 1 T see also Additional information 0 1 T X Decision 1 1 K X Notification date 0 1 T Decision date 0 1 T Link to documentation 0 1 T Press release 0 1 T Version 1 3 Page 21 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEVJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 4 8 Element Competent National Authority Data field Occurrence Datatype Help Translation Transferred to International BCH Responsibility 1 1 K x Description of the 0 1 T X X function Organisation O n R x x Person 1 n R x x 4 9 Element
8. DMINISTRATOR and allows him to set new top level groups Aclick on the name of the group in the list opens a dialog window in which ADMINISTRATORS may edit group properties or create sub groups Clicking the button g sub group leads to the form in which groups may be edited Sub groups are useful for slgeter specification of a group s specialisation and can be for example arranged in the same manner as departments of a company With De jroup a user is able to delete the sub group As specified in the delete group form it is prudent at first to decide what will happen to any existing sub sub groups of this sub group and their belonging data elements It is possible to link the elements to any other existing group or sub group Sub sub groups can be either deleted or directly linked to the parent group of the to be cancelled sub group Teamwork By default the checkbox Teamwork is checked This means that all the AUTHORS or EDITORS of the group or subarsup can edit all non published elements If the checkbox is not selected then only the CREATOR of the element is permitted to edit it At its bottom the form provides further information to the parent group the group members and the Sub groups A click on remove will remove the chosen member from the group Bear in mind that this action only disconnects the user from this group the user is not completely removed from the system J Ma This view is constructed quite similarly to th
9. MANDATOR BUWAL MANDATE CH BCH Swiss Biosafety Clearing House USER GUIDE FOR THE CH BCH APPLICATION AUTHOR Matthias G ldenpfennig Gruner AG Ingenieure und Planer Gellertstrasse 55 Postfach CH 4020 Basel Telefon 41 61 317 61 61 Fax 41 61 271 79 48 mail uoe gruner ch www gruner ch Report No Date R 201 657 001 01 14 12 2004 Version 1 3 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Quality control Contact Dr Matthias G ldenpfennig Tel 41 61 317 64 35 Email matthias gueldenpfennig gruner ch History Version Changes 1 0 First version 1 1 Corr Chapter 3 1 paragraph 1 2 Corr Chapter 2 1 1 paragraph 1 3 Corr Chapter4 additional items in the tables Distribution Company Name BUWAL Albert Spielmann Version 1 3 Author Gpf Mej Mej Gpf Date 07 09 2004 15 10 2004 27 10 2004 10 12 2004 No Expl 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Table of Contents 1 Introduction 2 General concept at a glance 2 1 Elements 2 2 User Authorisation 2 2 1 Roles 2 2 2 Groups 2 3 Status and workflow 2 4 Folders 2 5 Language support 2 6 Metadata storage 2 7 System architecture 3 Manipulation of Elements 3 1 ANONYMOUS functionality 3 1 1 Search result list view 3 1 2 Detail view 3 2 LOGGED IN func
10. MINISTRATOR administrative operations during the installation of the system Table 2 The Role management of the BCH Application Version 1 3 Page 3 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 2 2 2 Groups The basic principle for the allocation of the different authorisation levels of the users is achieved with the establishment of user groups One user can belong to different groups whereas a membership to a group is associated to a distinctive role e g AUTHOR EDITOR The authorisation level of a particular user results from the sum of all his group memberships and his corresponding roles 2 3 Status and workflow The workflow defines the life cycle of an element It specifies how an element was created submitted and published In connection with the roles the workflow demonstrates a clear responsibility within the individual phases of processing a new element The following table describes the possible phases as well as the processes that are associated with these phases i e status change of an element Status flag Description Process Role gt new Status Open red flag The content of the element is open submit author gt submitted for changes editing by the author is publish editor gt published not complete delete author gt deleted Submitted yellow The editing of an element is
11. National Focal Point Data field Occurrence Data type Help Translation Transferred to International BCH Responsibility 1 1 K x Description of the function 0 1 T X X Organisation 0 n R X X Person 1 n R x x Report written and checked by Gruner AG Jon Mengiardi Version 1 3 Dr Matthias G ldenpfennig Page 22
12. Save saves the input to the database The form is then open for additional data manipulation inc exit saves the data input and opens the Detail view of the element cel discharges the data input Detail view for Logged In users In contrast to the detail view at the Not Logged In site the detail view for Logged In users differs in a few distinctive features The appearance of the distinctive buttons is varying form the role and the group of the user The appearance of the buttons varies depending upon the role and the group of the user Law Detail view Back to List Print preview Edit Translate Submit Publish Expire Delete Ordinance on the GM Livestock Feed Catalogue zu General information Title Ordinance on the GM Livestock Feed Catalogue Abbreviation FOAG Legal number 916 307 11 Entry into force 01 07 1999 Type Ordinance Contact Fit swiss Federal Office for Agriculture FOA gt Petas LLULUTUTTDTTDTTDTTTTTTTTTUTUTUTTUTUTUTUTUTTUTTUTUTUTUTUTTTTTTUT T TTY NT Subject area gt Animal feed Objective List of genetically modified raw materials and genetically modified feed authorized as feedstuff for animals Scope Other relevant information Document LLTLTLTTUUTTTTTTTTTT TTTUTUTUTUTUTUTUTUTUTUTUTUTUTUTUTTTN NVY Official language s i il I Other languages Locations E http www admin ch ch d sr 916_307_11 index html E H nttp www admin ch ch f rs 916_307_11 index html E U http www admi
13. ack to List Print preview Spielmann Dr Albert Sumame Spielmann First Name Albert Title D r Q Occupation Scientific adviser Spoken language s Organisation fit Swiss Agency for Environment Forests and Landscape D gt SAEFL Delivery point City CH 3003 Bern Country Swizerland National Focal Point Ar Biosafety Clearing House National Focal Point o gt Competent National Authority Telephone 41 0331 322 20 82 Fax 41 0331 324 79 78 Email albert spielmann buwal admin ch Save Saveandexit Cancel Monday 12 July 2004 16 47 Figure 8 Translation edit view of a Person element Version 1 3 Page 15 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 3 2 4 Create and edit folders The management of folders can only be performed by users with administrative authorisations The folder administration tools can be accessed through the tab BCr l Clicking the button f will create a new folder at the root layer Root folders are identifiable by their black background colour The opening ollclar dialog allows to set the items Short title tile abstract and content By default the checkbox gt is not checked This means that the folder is visible for ANONYMOUS users as well If the checkbox is selected it will only be visible for authenticated users The folder management and the a
14. area O n H X Objective 1 1 T X X Scope 0 1 T X X Other 0 1 T X relevant information Official O n H x language s Other 0 1 H X languages Locations 0 n H Version 1 3 Page 19 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 4 4 Element information Data field Occurrence Datatype Help Translation Title 1 1 T x Summary 0 1 T x x Text 1 1 T x Valid from dd mm yyyy 0 1 T Valid until dd mm yyyy 0 1 T 4 5 Element hyperlink Data field Occurrence Datatype Help Translation Transferred to International BCH Title 1 1 T x x Description 0 1 T x X URL 1 1 T X X Language s O n H 4 6 LMO Data field Occurrence Datatype Help Translation Transferred to International BCH Name and identity 1 1 T x x Unique identification 1 1 T X X Short description 1 1 T X Introduced or 0 1 T X modified traits Techniques used for 0 1 T x x modification Description of gene 0 1 T X X x modification Taxonomic name of 0 1 T X x recipient Common name of 0 1 T x x X recipient Characteristics of 0 1 T x recipient Centre of origin 0 1 T x Centre of genetic 0 1 T x x diversity Version 1 3 Page 20 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the
15. dditional creation of subfolders requires a click to folder itself e Button Opens eli dialog as described above e Button Ci Leads to a form in which subfolders of the existing folders can be created e Button Deletes the selected folder Folders which imply subfolders can not be deleted All subfolders have to be deleted first e Button Mi Moves the selected folder at its hierarchy layer one position upwards e Button Move DOWN Moves the selected folder at its hierarchy layer one position downwards 3 2 5 Administration of users and groups The administrative tools can be accessed through the tab SYSTEM According to the described role concept the appearance of the buttons are varying form the user authorisations The first two buttons are available for all Logged In users The latter buttons require administrative authorisations The creation of top level groups can only be accomplished by a SUPER ADMINISTRATOR Clicking the link Personal sett mail address Cha Nge P ge Groups link opens a tabular view of all involved groups of the database Groups can be searched from the list by keywords Clicking on the S ll button returns the Version 1 3 Page 16 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application entire list The button New group is only visible to a user with the role SUPER A
16. e for Agriculture FOA gt jet Subject area gt Animal feed Objective List of genetically modified raw materials and genetically modified feed authorized as feedstuff for animals Scope Other relevant information Official language s m i Other languages Locations E http www admin ch ch d sr 916_307_11 index html E U http www admin ch ch f rs 916_307_11 index html EU http 77 www admin ch ch i rs 916_307_11 index html Wednesday 30 June 2004 15 45 Figure 3 Detail view of a published element as it appears for a not logged in user Page 8 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Functionality of the detail view The Detail View provides various functions depending on the selected element type The button leads the user back to the search result list view The link w opens a new frame with a printer friendly format of the detail view of the element With the button A even a not logged in user is able to see which elements have been translated to another language see chapter 2 2 4 Clicking the flag will lead directly to the translation of the document The fields which follow beneath in the Detail View contain the data information of the element Bold text fields are relational fields see above which lead to related elements or link locations A click on the button provides help
17. e manage aD table Here users ID s can be searched from a list with keywords Clicking on the Show all button returns the entire list The button New user leads to an input form for a new user see below A click on the username at the list opens a dialog for editing the user permissions for one or several groups Due to the security concept of the application an ADMINISTRATOR may change user permissions for himself and other users only if he has administrative rights for this group New user Clicking the new user button opens the same Edit user dialog and allows the new user to register on the ici Only a SUPER ADMINISTARTOR is allowed to delete users in this dialog and to set user properties such as name password and e mail address Version 1 3 Page 17 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 4 Elements and their attributes In the following tables one can find a detailed description of the elements of the CH BCH and their specific attributes The column data type describes the input type of the item Text fields are marked with T Key table field with K R means relational field and H hierarchical field Fields with the data type are Inverse relations Mandatory data types are written in bold letters Fields which are marked help will provide a short help statement after a click on the question mark Mandatory data fields are writte
18. ed in the following table Step Operation Author Editor Status Menu 1A Enter new data None My Elements 1B Retract metadata published 2 Edit and save open Open Elements 3 Submit submitted Submitted Elements 4 Check submitted Submitted Elements 5 Reject rejected Rejected Elements 6 Publish published Viewable for public Table 4 The workflow management of the BCH Application The table shows the processes as well as the authors and statuses of the elements Additionally the menu column in the following CH BCH table provides the ability for the user to select particular elements with specific statuses As mentioned before the EDITOR has all the user authorisations of an AUTHOR So he has the authorisation to perform steps 1 to 3 himself There are two possibilities for step 1 1A create a new element or 1B retract an existing formerly published element for revision 2 4 Folders To organise a thematic order within the data the elements can be linked to a hierarchical folder system This allows to order the elements in a way as the file system on a computer with folders subfolders 2 5 Language support The BCH application is designed to support as many desired languages as required This includes as well the GUI graphic user interface and the data elements In the CH BCH ch application four languages are supported French German Italian and English On t
19. ement which is related to the edited element An inverse relational field cannot be edited in the element of which it is an attribute For example The element Person contains an attribute Organisation in which the organisation the person is working for can be edited via a relational field After saving the Person element if the user now clicks the related organisation the user may see the Member attribute to which the person is listed Folders opens the A io view amp This is special hierarchical data field The click on the button e ih hierarchy of the folder structure of the application and allows to link the elemen with a folder Version 1 3 Page 12 pport_2004 05_dokum r_userdocumentation_bch_v13 doc MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Checkboxes under the headline Additional Info The checkboxes which follow the headline Additional info allow the user to set meta information which are relevant only for the processing and the publication of the specific element The choice of the checkbox i lit has the effect that only the author of the element has the authorisation to change the content of the element access for ie allows read access of the published element to all users After deletion of the check the element is only readable to users who have at least the status of a MEMBER in the same group Saving the element Sa Clicking on the button
20. ent button leads to the data acquisition site of the application The now appearing frame has the following features MANAGEMENT My elements Open elements Rejected elements Submitted elements Expired elements Create new element Element type Person hd Language Metadata en gt Owner group admin gt Create and edit Figure 4 The data input frame of the BCH Application s returns all elements of the user The button Mly 3 2 2 Create an new element Creation of a new element requires at first the definition of the type and other metadata Inthe selection field Element type the type of element is defined see chapter 1 1 1 The Language Metadata field determines the parent language of the data set As explained in chapter 1 1 5 this will be the master language of the data Translations in other languages see below refer always to this master data set The selection field Owner group controls the owner group of the element This field is only relevant for users who are a member of more than one group Version 1 3 Page 10 _support_2004 05_dokum r_userdocumentation_bch_v13 doc MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Aclick on Create and edit opens a new data form which is ready for data input This data input form is named Edit view Edit view Prit preview No title Bd Title Summary Text Valid from dd mm yyyy
21. ferred to as meta meta data but rather simply as metadata 2 General concept at a glance The CH BCH Application is a multi user system Its data input is controlled by the interaction of different roles and statuses and the relationship of different data element types The modular configuration of the elements the role concept and the varying status of the metadata are important items of the application that will be concisely however briefly described here Further information on the CH BCH may be found in the following chapters 2 1 Elements The program contains elements with specific attributes These attributes represent the topics to be stored In the following table the elements of the Biosafety Clearing House Application may be found To prevent redundant data input one element type may be connected via a reference relation to other element types Version 1 3 Page 1 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application ELEMENTS DESCRIPTION PERSON General information about a person ORGANISATION The organisations listed in the catalogue are federal offices provincial offices and other institutions or departments being active in the field of biotechnology LAW Laws regulations and guidelines relevant for the BCH HYPERLINK Hyperlink to other web sites with content relevant for the BCH
22. he GUI side using a master language for the application framework solves language support This language is English Translation of the website to a user preferred language takes place through internal functions which query an internal translation database Version 1 3 Page 5 rt_2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application Storage of the datasets in four languages is realised by a pattern of database tables Some tables store language independent items and others store language dependent items The relation between the tables is managed by another set of tables that contain meta information like keyword data and language relations This permits the storage of a dataset in one of four predefined languages The first stored language becomes the parent i e master language of the dataset Later translations will be stored as child datasets of the first stored parent dataset 2 6 Metadata storage Additional to the data attributes of every dataset a number of metadata information are stored This information is not manually entered by the Editor of the dataset but rather generated by the system These are for example the meta information which manage the relation between the elements described above Some of this metadata for example the name of the Editor or the date of creation are directly available within the field of the elements 2 7 System
23. l deliver all the published elements in the database The resultant list of elements can be focused or narrowed by the choice of element type and owner group Furthermore it is possible to scroll search through the text fields of the elements 3 1 1 Search result list view The search result is displayed in a list located in the centre of the screen Clicking on the buttons sage or Owner will display the list in the desired order Result lists which longer than 20 elements are separated with scroll buttons Every data set is displayed with a pictogram representing the type of element displayed The owner group of the element is also listed The button marked with an i gt provides access to additional information Version 1 3 Page 7 rt_2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_suj BUWAL User guide for the CH BCH Application Figure 2 Typical List view with the title the abstract and the owner group of the elements nvironment 3 1 2 Detail view Clicking on one of the list results leads the user to the detail view of the element An example is shown below Version 1 3 Saw Detail view Back to List_ Print preview Available translations m Ordinance on the GM Livestock Feed Catalogue za Title Ordinance on the GM Livestock Feed Catalogue Abbreviation FOAG Legal number 916 307 11 Entry into force 01 07 1999 Type Ordinance Contact Fit swiss Federal Offic
24. n ch ch i rs 916_307_11 index html Wednesday 30 June 2004 16 18 Figure 6 Detail view of a Law element Version 1 3 Page 13 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su Version 1 3 BUWAL User guide for the CH BCH Application Button Leads to the Edit View of the element and permits element revision a Button 1 Is linked to the translation form see chapter 2 2 4 Button F Allows a user with EDITOR authorisation to publish the element Button Expire In the case that an element in a former published or submitted version is no longer valid the EDITOR can reset the element The element must be retracted Button F t Permits relegation of a former expired element to the status of open Button Allows deletion of the complete element including the master data set and all it s translations If the user only wishes to erase a translation then he must use the al button within the translation form see chapter 2 2 4 Button lt Allows a user with AUTHOR privileges to submit an element for publication Button adata Provides additional meta information relating to the element see chapter 1 1 6 Button 7 y Shows the workflow history of the element Button iS Allows the user to add short annotations Page 14 _support_2004 05_dokum r_userdocumentation_bch_v13 doc MEJ i daten 201657_ch_bch 001_su BUWAL User guide fo
25. n in capital letters Relational fields or data elements are written in italics Fields marked help will provide a short help statement after a click on the question mark symbol Text field Key table field Relational field I I IR Hierarchical field Inverse relational field 4 1 Element person Data field Occurrence Datatype Help Translation Surname 1 1 T Firstname 1 1 T Title 0 1 T X X Occupation 0 1 T X X Spoken language s 0 n H Organisation O n R x Delivery point 0 1 T City 0 1 T Postal code 0 1 T Country 0 1 T Tel Fax email 1 n H Version 1 3 Page 18 BUWAL User guide for the CH BCH Application 2004 05_dokum r_userdocumentation_bch_v13 doc pport_ MEJ i daten 201657_ch_bch 001_su 4 2 Element organisation Data field Occurrence Data type Help Translation Name 1 1 T x Acronym 0 1 T x Homepage 0 1 T X X Spoken language s 0 n H x Parent organisation O n R X Members O n I Delivery point 0 1 T City 0 1 T Postal code 0 1 T Country 0 1 T Tel Fax email 1 n H 4 3 Element law Data field Occurrence Data type Help Translation Transferred to International BCH Title 1 1 T X X Abbreviation 0 1 T X Legal 0 1 T number Entry into 0 1 T X force Type 1 1 K X Contact 0 n R x Subject
26. nts After entering the CH BCH via the URL http www ch bch ch the user may see the Internet site named Swiss Biosafety Clearing House in the current released version v1 1 3 The screen user interface is separated into three frames The upper horizontal frame of the site which includes the picture and logos of the responsible institutions contains four flags With a mouse click the user is able to choose one of the four languages of the site The two lower frames of the site contain the actual information The breadth of access to the functions of the CH BCH site is predominantly dependent on whether the user is LOGGED IN as a member or has the anonymous role of NOT LOGGED IN An anonymous user has only restricted access which allows to view published elements and to use a few other functions only An anonymous user does not have the authorisation to enter or modify data elements 3 1 ANONYMOUS functionality Getting started with the CH BCH site the user is not yet LOGGED IN and has the status ANONYMOUS As can be seen on the website s visible buttons T and LOG the user has access to three areas of the site This shows a folder classified representation of the elements Clicking on LOGIN leads the user to a login form which rn for username and password A forgotten password can be requested by clicking on Forgot al This allows the user to search the database for an item Simply clicking on the button Start wil
27. r the CH BCH Application 3 2 3 Translation of an element Aclick on the button slate in the detail view window opens the translate frame Sin Translate Back to List Print preview Ordinance on the GM Livestock Feed Catalogue Master 5 language Status Action create il create P x B edit view status LU P edit viewstatus del Metadata Thursday 01 July 2004 16 44 Figure 7 Translate frame of a Law element Here in tabular form the master language status and the actions that may be taken are displayed Clicking on the action creaie will lead to the translate edit view of the element see below The element in its master language and created translations can be edited via the eolie link It is worth noting again that only elements which are not yet published can be edited The us link will lead to the detail view of the element see above Translation edit view In accordance with the above described edit view the translation edit view allows the user to enter language translated terms concerning the element As seen in the example only some of the element items may be edited The editable attributes are the specific text fields in which a translation is logically possible Hierarchical fields and relational fields are not editable Their translation to the desired language is managed automatically by the system Person Edit view B
28. text for this attribute The button Met a informs the user about available meta information concerning the element see chapter 1 1 6 The button wy shows the workflow of the element 3 2 LOGGED IN functionality Roles and functionality of MEMBER AUTHOR EDITOR ADMINISTRATOR 3 2 1 Overview Depending on its role logged in users do have varying access authorisations to the elements of the database and the system itself TH The first two tabs THE BCH and SEA E BCH SEARCH gt F have the same functionality as described above in u chapter 2 1 Though in contrast to an Not Logged In Anonymous user the Logged in users do have extended reader access to the elements MEMBER As seen below an AUTHOR is in principle able to prevent read access of an element to the public This means that although an element may already be published it may not be visible for the ANONYMOUS user These kinds of elements are only visible for users with the role MEMBER A MEMBER is allowed to read all published elements of the users group Indeed MEMBERS have no authority to create new elements of their own Version 1 3 Page 9 pport_2004 05_dokum r_userdocumentation_bch_v13 doc MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application MEMBER AUTHOR EDITOR users with these roles have read access to unpublished elements of the user s group MANAGEMENT Clicking on the managem
29. tionality 3 2 1 Overview 3 2 2 Create an new element 3 2 3 Translation of an element 3 2 4 Create and edit folders 3 2 5 Administration of users and groups 4 Elements and their attributes 4 1 Element person 4 2 Element organisation 4 3 Element law 4 4 Element information 4 5 Element hyperlink 4 6 LMO 4 7 Decision on LMO 4 8 Element Competent National Authority 4 9 Element National Focal Point Version 1 3 Page oO NNN nNAoaa rtr ANN m eo 99 no N N NNNN a a N N O O O O 0 0 0 Page pport_2004 05_dokum r_userdocumentation_bch_v13 doc MEJ i daten 201657_ch_bch 001_su BUWAL User guide for the CH BCH Application 1 Introduction The CH BCH Application http www ch bch ch is the Swiss online catalogue for the application of the Protocol of Cartagena and facilitates the exchange of information concerning living modified organisms LMO The catalogue addresses both the public and the specialist wanting to search for data and information related to the Protocol of Cartagena The application does not intend to store the data within its system rather it is a metadatabase that allows the user to access real data source data through a simple internet link Metadata as defined on the internet site and in this document are simplified summary data from the original source which supply quick information and guidance to the real data In the CH BCH additional metadata stored as sub metadata sets are not re
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