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Operating Instructions

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1. 15 1 9 Document stacker 16 1 10 Handset cord ssssss 16 1 11 Recording paper 16 2 Preparation Connections and Setup 2 1 Connections ssssssssss 18 Help Button 2 2 M Help function sssssssse 19 Volume 2 3 Adjusting volume 19 Initial Programming 2 4 Date and time ssssss 20 2 5 Xourlogo oed r 21 2 6 Your fax number sssse 22 3 Telephone Automatic Dialling 3 1 Storing names and telephone numbers for the one touch dial feature and navigator directory 24 3 2 Making a phone call using one touch dial feature or navigator directory 25 3 8 R button to use the recall feature 26 Caller ID 3 4 Caller ID service 26 3 5 Viewing and calling back using caller information ssseseeeesssss 27 3 6 Storing caller information into the one touch dial feature and navigator directory eeeeeeeeeessesse 28 4 Fax Sending Faxes 4 1 Sending a fax manually 30 4 2 Documents you can send 31 4 3 Sending a fax using one touch dial feature and navigator directory 32 4 4 Broadcast transmission 32 Receiving Faxes 4 5 Selecting t
2. f you do not need to edit the name skip to step 6 Edit the name For further details see the storing procedure on page 24 Press SET f you do not need to edit the telephone number skip to step 8 Edit the telephone number For further details see the storing procedure on page 24 Press SET To edit other items repeat steps 2 to 8 Press STOP 3 1 4 Erasing a stored item 1 Press gt Confirm that there are no documents in the document entrance Press 4 or 7 repeatedly to display the desired item Press DIRECTORY PROGRAM Press tH To cancel erasing press STOP Press SET To erase other items repeat steps 2 to 5 Press STOP 3 Telephone EPEEEEEPEPPUEPJIXM 3 2 Making a phone call using one touch dial feature or navigator directory Before using this feature store the desired names and telephone numbers in one touch dial feature and navigator directory page 24 Keep the front cover page open for button locations 3 2 1 Using one touch dial feature 1 2 Press MONITOR or lift the handset Select the desired station key For stations 1 11 Press the desired station key For stations 12 22 Press LOWER then press the desired station key The unit will start dialling automatically 3 2 2 Using the navigator directory 1 Press Confirm that there are no documents in the document entrance 2 Press
3. Paper which has dust lint or oil stains Deino ERNE Vertical 3 851 ines mm Standard made Paper that will melt vaporize discolour immo scorch or emit dangerous fumes near 200 C such as vellum paper These materials may transfer onto the fusing roller and cause damage Approx 2 500 sheets of A4 size paper can be Moist paper printed Inkjet paper Some paper only accepts print on one side 10 image area Try using the other side of the paper if you are not happy with the print quality or if rere maa nn tr misfeeding occurs For proper paper feeding and best print quality we recommend using long grained paper Do not use paper of different types or thickness at the same time This may cause a Letter 216 279mm Legal i216 356mm 3600 7200 4800 2400bg5 Automatic Fal Iback paper jam esed Cee Avoid double sided printing set re Do not use paper printed from this unit for qe double sided printing with other copiers or E hia printers This may cause a paper jam To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location 15 image area Approx 1 200 sheets of A4 size paper can be printed 1 mode Fe 63 Original mode Mi 63 Original made PR automat ie Fal Iback loss 0 8 371 148 489mm 64 Approx 800 sheets of A4 size paper can be printed Note
4. 11 Reconnectthe mains lead and the telephone cioth line cord Note Do not touch the transfer roller 9 Reinstall the drum and toner unit by holding the tabs 61 8 General Information ENDISSE 8 1 Reference lists and reports You can print out the following lists and reports for your reference Setup list provides you with the current settings of the basic and advanced programming features page 42 to page 45 Telephone number list provides you with names and numbers which are stored in the one touch dial feature and navigator directory Journal report keeps records of fax transmission and reception This report can be printed automatically after every 30 fax communications feature 22 on page 43 Broadcast programming list provides you with names and numbers which are stored in the broadcast memory page 32 Printer test allows you to check the print quality of your unit If the test print has a dirty pattern or blurred points or lines clean the inside of the unit page 60 If printing quality is still poor replace the toner cartridge and drum unit O00 000 ONO 000 OICIONOC MENU STOP 41D SET 1 Press MENU repeatedly to display PRINT REPORT 2 Press 4 or p gt repeatedly to display the desired item 3 Press SET to start printing To stop printing press STOP 4 Press MENU 62 HERREN 8 2 Specifications Ap
5. The image area changes with the depth thickness and size of the characters f youturn on the toner save feature the toner cartridge will last approx 40 longer Drum life The included drum unit or Model No KX FA84X can print approx 10 000 A4 sized sheets at 20 sheets per print job and approx 5 000 A4 sized sheets at 1 sheet per print job regardless of the content of the image area The actual drum life is determined by various factors such as temperature humidity and type of paper etc Note The pictures and illustrations in these instructions may vary slightly from the actual product 8 General Information 65 8 General Information a al aur 8 3 Condition of guarantee 1 10 11 12 13 14 This machine is supplied with a one year swap out warranty Please retain your Proof of Purchase and Packaging in the unlikely event that your machine should require attention For further information please contact us on 08701 580560 for UK or 01 6130082 for the Republic of Ireland in addition you can visit our web site at www panasonic co uk This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers This warranty relates only to product used within Mainland Great Britain please refer to your dealer warranty information relating to use elsewhere within the United Kingdom and Ireland This product is designed for use only on the United Kingdom
6. press AUTO ANSWER repeatedly to turn OFF the AUTO ANSWER light 7 3 5 Copying Problem Cause amp Solution The unit will not make a copy You cannot make a copy during programming Make the copy after programming The document was not fed into the unit properly Re insert the document Recording paper is not installed or the unit has run out of paper Install paper page 16 A black line a white line or smudge appears on the copied document The glass or rollers are dirty with correction fluid etc Clean them page 60 Please do not insert a document before correction fluid has dried completely The printing quality is poor Original Copy Some paper has instructions recommending which side to print on Try turning the paper over You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper The remaining toner is low Replace the toner cartridge page 54 We recommend you replace the drum unit every fourth time you replace the toner cartridge page 54 To check the drum life and quality please print the printer test list page 62 The toner save mode of feature 79 is ON page 45 7 3 6 Using an answering machine Problem Cause amp Solution I cannot receive documents automatically Your greeting message on the answering machine is too long Shorten the message Record a mess
7. FAX ACTIVATION ON If you wish to use an extension telephone to receive faxes activate this feature and program the activation code 1 Press MENU 2 Press tH then 4 1 3 Press or gt repeatedly to select on 4 Press SET 43 6 Programmable Features 5 Enter your code from 2 to 4 digits using 0 9 and t The default code is k4t9 Do not enter 0000 6 Press SET 7 Press MENU Code 44 Setting the memory reception alert RECEIVE ALERT ON To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document ON default You will be alerted to a reception problem by a beeping sound OFF Deactivates this feature Code 46 Setting friendly reception FRIENDLY RCV ON To receive a fax automatically when you answer a call and hear a fax calling tone slow beep On default You do not have to press FAX START for fax reception OFF You have to press FAX START for fax reception Code 49 Setting the auto disconnection AUTO DISCONNECT ON To answer a call with an extension telephone in TEL FAX mode page 36 activate this feature and program the code 1
8. To erase all numbers press and hold STOP 23 3 Telephone ee 3 1 Storing names and telephone numbers for the one touch dial feature and navigator directory For rapid access to frequently dialled numbers the unit provides the one touch dial feature 22 items and navigator directory 100 items Station 1 to 3 can be used alternatively as broadcast keys page 32 You can also send faxes using one touch dial feature and navigator directory page 32 Station keys LOWER SET 1D M STOP DIRECTORY PROGRAN 3 1 1 Storing one touch dial item 1 Press DIRECTORY PROGRAM 2 Select the desired station key For stations 1 3 1 Press one of the station keys Example STATION 1 DIAL MODE t 2 Press SET For stations 4 11 Press one of the station keys For stations 12 22 Press LOWER then press one of the station keys 3 Enter the name up to 10 characters see page 21 for instructions 4 Press SET c Enter the telephone number up to 30 digits 6 Press SET 24 To program other items repeat steps 2 to 6 7 Press DIRECTORY PROGRAN Helpful hints You can confirm the stored items by printing the telephone number list page 62 Note A hyphen or a space entered in a telephone number counts as two digits To correct a mistake Press 4 or gt to move the cursor to the incorrect character n
9. AUTO ANSWER Note Make sure feature 77 is set to FAX ONLY beforehand page 44 How to receive calls All incoming calls will be answered as faxes 4 5 2 Use as a telephone and or fax Your situation You want to answer phone calls yourself and receive faxes automatically without rings How to setup Set the fax machine to TEL FAX mode page 36 by pressing AUTO ANSWER repeatedly 34 Note Make sure feature 77 is set to TEL FAX beforehand page 44 How phone calls and faxes are received If the call is a phone call the fax machine will ring If a fax calling tone is detected the fax machine will receive the fax automatically without ringing 4 5 3 Mostly phone calls Your situation You plan to answer the calls yourself How to set up Set the fax machine to TEL mode page 35 by pressing AUTO ANSWER repeatedly AUTO ANSWER How to receive calls You have to answer all calls manually To receive a fax document press FAX START for each fax receiving 4 5 4 With answering machine Your situation You want to use the fax machine with an answering machine How to set up Connect an external telephone answering machine and set the ring count of the answering machine to less than 4 Set the ring count in FAX ONLY mode of the fax machine to more than 4 if you use with auto answer on How to receive calls When receiving phone calls the answering machine will r
10. Let the unit warm up Wait for a while WRONG PAPER The fax message was printed on paper which is shorter than A4 size paper Use the appropriate size paper page 64 7 Help 49 7 Help SS ee a 7 3 When a function does not work check here 7 3 1 Initial settings Problem Cause amp Solution I cannot hear a dial tone The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 18 f you use a splitter to connect the unit remove the splitter and connect the unit to the wall socket directly If the unit operates properly check the splitter Disconnect the unit from the telephone line and connect a known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company The mains lead or telephone line cord is not connected Check the connections If you connected the fax machine through a computer modem connect the fax machine directly to a telephone line socket The unit does not ring The ringer volume is turned OFF Adjust it page 19 7 3 2 General Problem Cause amp Solution The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change to TEL mode
11. Make sure that no documents are fed into your unit and that the other party s machine is ready for your call Keep the front cover page open for button locations 1 Press MENU repeatedly to display POLLING 37 4 Fax 2 Press SET 3 Dial the fax number 4 Press SET The unit will start reception A 4 10 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to Caller ID service this feature prevents fax reception from calls that do not show caller information Additionally you can store undesirable phone numbers in the junk fax prohibitor list faxes sent from these phone numbers will not be received by your fax machine Keep the front cover page open for button locations Important This feature does not work when manual reception is performed 4 10 1 Activating the junk fax prohibitor 1D SET STOP CALLER ID SEARCH Press JUNK FAX PROHIBITOR Press gt Press or 7 repeatedly to select on Press SET 5 Press STOP to exit the program kON Note While the junk fax prohibitor is activated the JUNK FAX PROHIBITOR indicator is ON 38 4 10 2 Storing undesired callers You can register up to 10 undesired numbers from the Caller ID list page 27 if you do not wish to receive faxes from them 1 Press CALLER ID SEARCH 2 Press or repeatedly to display the party you wish to preve
12. Press repeatedly to select from 50 to 95 by changing the reduction rate 5 ata time 3 Press COPY START Example 70 reduced copy Original document Reduced copy 39 5 Copy To collate multiple copies The unit can collate multiple copies in the same order as the original document pages 1 Insert the document then press COLLATE repeatedly to display COLLATE ON 2 Enter the number of copies up to 99 3 Press COPY START Example Making 2 copies of a 4 page original document mi zd mo nh Collated pages Uncollated pages Note The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages After copying the collating feature will turn OFF automatically 40 E 6 1 Programming lt 410 gt e 6 1 1 Programming basic features 1 Press MENU 2 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 3 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 4 Press SET The setting you selected is set and the next feature will be displayed 5b To exit programming press MENU 6 1 2 Programming advanced features 1 Press MENU 2 Press 4 or p
13. The unit will not print the Caller ID list but will keep records of the information for the last 30 callers Code 30 Changing the silent fax recognition ring setting SILENT FAX RING RINGS 3 To change the number of times the unit rings while in TEL FAX mode You can select 3 default a i o 6 EN sg Or 9 See page 36 for details Code 37 Receiving other size documents AUTO REDUCTION ON To receive a fax document that is longer than your recording paper ON default The unit will fit received documents onto your recording paper OFF The unit will print the original size Code 25 Sending a fax at a specific time DELAYED SEND OFF This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time To send a document 1 Insert the document 2 If necessary press RESOLUTION repeatedly to select the desired resolution page 30 Press MENU Press t1 then 2 5 Press or 7 repeatedly to select on Press SET Enter the fax number Nos Code 39 Changing the display contrast LCD CONTRAST NORMAL NORMAL default For normal contrast DARKER Used when the display contrast is too light Code 41 Changing the fax activation code
14. after step 4 to erase the item Confirm the stored items by printing a broadcast programming list page 62 4 4 2 Adding a new item into the broadcast memory After initial programming you can add new items up to a combined total of 20 1 Press Confirm that there are no documents in the document entrance 2 Press or repeatedly to display the desired broadcast memory lt BROADCAST1 gt lt BROADCAST2 gt or lt MANUAL BROAD gt 3 Press DIRECTORY PROGRAM Press X 5 Press or repeatedly to display the desired item you want to add 6 Press SET To add other items repeat steps 5 and 6 up to 20 items 7 Press DIRECTORY PROGRAM to exit Note When adding new items to the MANUAL BROADCAST memory you can only select stored items 4 4 3 Erasing a stored item from the broadcast memory A 1 Press Confirm that there are no documents in the document entrance 2 Press or repeatedly to display the desired broadcast memory lt BROADCAST1 gt lt BROADCAST2 gt or lt MANUAL BROAD gt 3 Press DIRECTORY PROGRAM Press tH 5 Press or repeatedly to display the desired item you want to erase To cancel erasing press STOP 6 Press SET 7 Press SET A To erase other items repeat steps 5 to 7 4 Fax 8 Press DIRECTORY PROGRAM to exit 4 4 4 Sending the same document to pre pr
15. 1 10 Handset cord Connect the handset cord 1 1 11 Recording paper A4 size recording paper can be used for fax messages The unit can hold Up to 250 sheets of 60 g m to 75 g m paper Up to 230 sheets of 80 g m paper Up to 200 sheets of 90 g m paper Please refer to page 64 for information on recording paper 1 Before inserting a stack of paper fan the paper to prevent paper jams 2 Pull the tension plate forward The paper should not be over the tabs f the paper is not inserted correctly readjust the paper or the paper may jam 1 Introduction and Installation Correct Incorrect 17 2 Preparation LIII 2 1 Connections Plug in the mains lead and the telephone line cord Switch on AC mains outlet Caution The mains lead must remain connected at all times Never install telephone wiring during a lightning storm When you operate this product the power outlet should be near the product and easily accessible Be sure to use the telephone line cord included in this unit Do not extend the telephone line cord D Telephone line cord Connect to telephone network Mains lead Connect to Household Mains Supply 220 240 V 50 Hz EXT socket Remove the stopper if attached Answering machine not included A7 Extension telephone adaptor not included Qo Note To avoid malfunction do not
16. 25 DRUM LIFE OVER REPLACE DRUM t CHANGE SUPPLIES The drum life is complete Replace the drum unit immediately page 54 FAILED PICK UP Recording paper was not fed into the unit properly Re insert the recording paper page 59 FAX IN MEMORY The unit has a document in memory See the other displayed message instructions to print out the document For fax memory capacity see page 63 FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 16 or clear the jammed paper page 56 When performing memory transmission the document being stored exceeded the memory capacity of the unit Send the entire document manually LOW TEMP The inside of the unit is extremely cold and cannot be operated Use the unit in a warmer area While the unit cannot be operated the received documents are temporarily stored into the memory and will be printed out automatically when the unit warms up MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the 48 unit Press STOP to clear the message Divide the document into sections MODEM ERROR There is something wrong with the unit s modem Contact our service personnel NO FAX REPLY The other party s fax machine is busy or ha
17. Caller ID list page 27 D CALLER ID SEARCH To view caller information page 27 LOWER NAME TEL NO To select stations 12 22 for the one touch dial feature page 24 25 32 To change the display of the caller information page 27 Z STOP To stop an operation or programming session A FAX START SET To start sending or receiving a fax To store a setting during programming COPY START To copy a document page 39 11 1 Introduction and Installation 1 5 Overview Handset 2 Speaker Document guides Paper tray cover Tension plate Paper tray Paper stacker Document stacker 9 Recording paper exit Document exit Front cover 2 Document entrance 1 The paper stacker and document stacker may not be shown in all illustrations Note Remove all the blue shipping tapes before installation 12 1 Introduction and Installation 3 Place the toner cartridge into the drum 7 unit vertically 1 6 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge It will print about 800 A4 sized pages with a 5 image area page 64 Caution Read the following instructions before you begin installation After you have read them open the drum unit protection bag The drum unit contains a photosensitive drum Exposing it to light may damage the drum Once you have opened the prote
18. D NAME TEL NO D VOLUME D FAX START amp NAVIGATOR HANDSET MUTE QUICK SCAN START Thank you for purchasing a Panasonic fax machine Things you should keep a record of subest ee ey idc Mim m ee ee ee com rcc eee Attach your sales receipt here For your future reference Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution Do not rub or use an eraser on the printed side of recording paper as the print may smear n the event of problems you should contact your equipment supplier in the first instance This equipment is designed for use on the UK and Republic of Ireland analogue telephone network Declaration of Conformity Panasonic Communications Co Ltd declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio amp Telecommunications Terminal Equipment R amp TTE Directive 1999 5 EC Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting http www doc panasonic de Contact Panasonic Services Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg F R Germany Copyright This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited witho
19. DOWN until a single beep is heard and the unit grasps the document f the document guides are not adjusted to fit the document re adjust them 3 If necessary press RESOLUTION repeatedly to select the desired resolution 4 Press MONITOR c Dial the fax number 6 When a fax tone is heard Press FAX START When the other party answers your call Lift the handset and ask them to press their start button When the fax tone is heard press FAX START Note e After pressing FAX START you can replace the handset To select the resolution Select the desired resolution according to the type of document 30 STANDARD For printed or typewritten documents with normal sized characters FINE For documents with small print SUPER FINE For documents with very small print This setting is effective only when the other party has a compatible fax machines PHOTO For documents containing photographs shaded drawings etc PHOTO WITH TEXT For documents containing photographs and text Using the FINE SUPER FINE PHOTO and PHOTO WITH TEXT settings will increase transmission time f the resolution setting is changed during feeding it will be effective from the next page To redial the last number 1 Press REDIAL PAUSE 2 Press FAX START f the line is busy the unit will automatically redial the number up to 5 times To c
20. Lift open the front cover holding OPEN Caution The fuser unit 3 gets hot Do not touch it 59 7 Help Note Do not pull out the jammed document forcibly before opening the front cover Caution The fuser unit gets hot Do not touch it 3 Clean the document separation roller 1 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly 7 7 Cleaning the inside of the unit Clean the inside of the unit when Document frequently misfeed Black line a white line or a dirty pattern appear on the original document when sending or copying Caution Be careful when handling the drum and toner unit See the caution for the drum unit on page 54 for details Do notuse paper products such as paper towels or tissues to clean the inside of the unit 4 Hold the centre part of the front cover and pull open the inner cover Do not touch the transfer roller 1 Disconnect the mains lead and the 5 Clean the document feeder roller with a tetepnone Une eor cloth moistened with isopropyl rubbing 2 Lift open the front cover holding OPEN alcohol and let all parts dry thoroughly Q Clean the upper glass with a soft and dry cloth 6 Push back the inner cover 60 7 Help 7 Remove the drum and toner unit by 10 Close the front cover by pushing down holding the two tabs on both sides until locked
21. REPORT ERROR To print a sending report for fax transmission results page 31 ERROR default A sending report will be printed only when fax transmission fails ON A sending report will be printed after every transmission OFF Sending reports will not be printed Code 06 Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS 2 To change the number of rings before the unit answers a call in FAX ONLY mode You can select 1 2 default 3 4 5 6 7 8 or 9 If you are using the unit with an answering machine set to more than 4 page 37 Code 12 Enabling remote operation for an answering machine REMOTE TAM ACT OFF If you are using the unit with an answering machine activate this feature and program the remote activation ID You can access the answering machine remotely by pressing this ID to retrieve recorded voice messages 1 Press MENU 2 Press t1 then 1 2 3 Press or gt repeatedly to select on 42 4 Press SET 5 Enter your ID from 1 to 5 digits using 0 9 and t1 The default ID is 11 6 Press SET 7 Press MENU Code 17 Setting the ringer pattern RINGER PATTERN A t You can select A default B or c Sara a rarer 6 3 Advanced features Code 22 Setting the
22. access to emergency services Fax transmission and reception will be interrupted f any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased 53 7 Help EEG 7 4 Replacing the toner cartridge and the drum unit When the display shows the following replace the toner cartridge TONER LOW TONER EMPTY We recommend you replace the drum unit every fourth time you replace the toner cartridge To check the drum life and quality please print the printer test list page 62 To ensure that the unit operates properly we recommend the use of Panasonic toner cartridge Model No KX FA83X and drum unit Model No KX FA84X See page 10 for accessory information To maintain print quality and machine life we recommend you to clean slots and openings page 4 and the inside of the unit page 60 when replacing the toner cartridge and or drum unit Caution We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non Panasonic toner cartridge and drum unit The drum unit contains a photosensitive drum Exposing it to light may damage the drum Once you have opened the protection bag Donotexpose the drum unit to light for more than 5 minutes Do not touch or scratch the green drum surface Donotplace the
23. and Ireland s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions You should complete the registration form overleaf and fax it to us with 7 days of purchase failure to do so may result in delays in providing warranty service This warranty covers breakdowns due to design or manufacturing faults it does not apply to damage however caused wear or tear neglect incorrect adjustment or repair or to any items of limited natural life This warranty does not cover consumables i e ink films film refills ink cartridges toner cartridges drum units paper and paper loads or any optional accessories which may have been purchased either at the same time as or subsequent to the main unit Such accessories should be returned to the point of purchase if found to be faulty In the event of a failure please take the following action a Refer to the Help section of your instruction manual in order to identify and possibly correct the problem b If the problem is not resolved after referring to the user guide please contact our customer helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland In the event the helpline cannot resolve the problem a like for like exchange fax will be despatched The helpline operator will give you specific instructions on how the exchange will be executed Failure to comply with these instructions may result in d
24. areas to warmer areas let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes If the unit is connected too soon after a sudden climate change condensation may form inside the unit causing malfunction Never install telephone wiring during a lightning storm Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Do not touch the plug with wet hands Important Information Laser radiation The printer of this unit utilises a laser Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Fuser unit The fuser unit gets hot Do not touch it During or immediately after printing the area near the recording paper exit also gets warm This is normal A Fuser unit Toner cartridge Be careful of the following when you handle the toner cartridge Donotleave the toner cartridge out of the protection bag for a long time It will decrease the toner life f you ingest any toner drink several glasses of water to dilute your stomach contents and seek immediate medical treatment If any toner comes into contact with your eyes flush them
25. digit code number 3 Pressthe desired direct command to display the desired setting This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU 6 4 1 Program code and direct command button Ht o 1 Date and time Enter the date and time using the dial keypad See page 20 for details t 0 2 Your logo Enter your logo using the dial keypad See page 21 for details t 0 3 Your fax number Enter your fax number using the dial keypad See page 22 for details 11 0 4 Sending report 1 on 2 oFF 3 ERROR default 4 0 6 FAX ring count 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 H 1 2 Remote activation ID i ow 2 orr default 45 6 Programmable Features f you select oN then enter your ID from 1 to 5 digits using 0 9 3 and t t 1 7 Ringer pattern 1 a default 2 B pa 3 c 4 2 2 Automatic journal report 1 on default 2 orr tt 2 3 Overseas mode 1 NEXT FAX 2 orr 3 ERROR default H 2 5 Delayed send 1 on 2 orr default f you select ON next enter the fax number and transmission time using the dial keypa
26. drum unit near dust or dirt or in a high humidity area Do not expose the drum unit to direct sunlight Do not unplug the fax machine Loss of fax documents in memory may occur Do notleave the toner cartridge out of the protection bag for a long time It will decrease the toner life Do not add toner to the toner cartridge 54 1 Before opening the protection bag of the new toner cartridge shake it vertically more than 5 times i 2 Remove the new toner cartridge from the protection bag Peel off the seal from the toner cartridge 3 Liftopen the front cover holding OPEN Caution The fuser unit gets hot Do not touch it 4 Tap onthe used toner cartridge several times to allow the remaining toner to fall into the 7 Help drum unit Remove the drum and toner unit 6 Remove the used cartridge from the by holding the two tabs drum unit Do not touch the transfer roller f you replace the toner cartridge and the crum unitanthe SIG SCUMIR SUDO step The toner may stick to the cartridge and 5 Turn the two levers on the used toner the drum unit Be careful when handling cartridge firmly until the triangles match See page 4 for details Do not drop the toner on the green drum surface 3 Put the used toner cartridge into the protection bag 7 Ifyou replace the drum unit at the same time remove the new drum unit from the
27. gt repeatedly to display ADVANCE SETTINGS 3 Press SET 4 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 5 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 6 Press SET 6 Programmable Features The setting you selected is set and the next feature will be displayed 7 To exit programming press MENU Note To exit programming press MENU at any time To program by entering the program code number directly You can select a feature by directly entering the program code and a 2 digit number instead of using or 1 Press MENU 2 Press tH and the 2 digit code page 42 to page 45 3 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU 41 6 Programmable Features RETIUM ee 6 2 Basic features Code 01 Setting the date and time SET DATE amp TIME PRESS SET See page 20 for details Code 02 Setting your logo YOUR LOGO PRESS SET See page 21 for details Code 03 Setting your fax number YOUR FAX NO PRESS SET See page 22 for details Code 04 Printing a sending report SENDING
28. other party s fax machine rings too many times Send the fax manually page 30 The other party s machine is not a fax machine Check with the other party The number you dialled is not in service PRESSED THE STOP KEY e STOP was pressed and fax communication was cancelled 7 Help THE COVER WAS OPENED The front cover was opened Close it and try again OK Fax transmission or reception was successful EIE 7 2 Error messages Display If the unit detects a problem one or more of the following messages will appear on the display CALL SERVICE There is something wrong with the unit Contact our service personnel CHANGE DRUM t CHANGE SUPPLIES There is something wrong with the drum unit Replace the drum unit and the toner cartridge page 54 CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 60 and try again CHECK DRUM The drum unit is not inserted properly Re insert it correctly page 13 CHECK MEMORY The memory telephone numbers parameters etc has been erased Re program COVER OPEN The front cover is open Close it 47 7 Help DIRECTORY FULL There is no space to store new items in navigator directory Erase unnecessary items page
29. other party s fax machine will print the date and time on the top of each page you send according to your unit s date and time setting The accuracy of the clock is approximately 60 seconds a month To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction If you have subscribed to a Caller ID service The date and time will be automatically set according to the received caller information fthe time has not previously been set Caller ID will not adjust the clock o 2 5 Your logo The logo can be your name or the name of your company MENU STOP R lt 4 e SET HANDSET MUTE 1 Press MENU SYSTEM SETUP PRESS NAVI lt gt 2 Press 4 or p gt repeatedly to display the following YOUR LOGO PRESS SET 3 Press SET The cursor will appear on the display LOGO 4 Enter your logo up to 30 characters See the following character table for details 5 Press SET The next feature will be displayed 6 Press MENU to exit Note Your logo will be printed on the top of each page sent from your unit To select characters with the dial keypad Keypad Characters 1 1 T l 2 ABCabc 2 3 DEFdef 3 4 GHI ghi 4 5 JKLj ki 5 2 Preparation Keypad Characters 6 M
30. page 35 or TEL FAX mode page 36 The REDIAL PAUSE button does not function properly f this button is pressed during dialling a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialled will be redialled During programming I cannot enter the code or ID number All or part of the number is the same Change the number feature 12 page 42 41 page 43 and 49 page 44 The unit beeps Recording paper has run out Press STOP to stop the beeps and install paper 7 3 3 Fax sending Problem Cause amp Solution I cannot send documents The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 18 The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a fax machine Check with the other party The other party s fax machine failed to answer the fax automatically Send the fax manually page 30 cannot send a fax overseas Use the overseas transmission mode feature 23 on page 43 Add two pauses at the end of the telephone number or dial manually 50 7 Help Problem Cause amp Solution The other party complains that letters on their received document are distorted or not clear f your line has special telephone services such as call waiting the
31. position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field f any other device is connected to the same telephone line this unit may disturb the network condition of the device 18 f you want to connect an answering machine to this unit see page 37 f you use the unit with a computer and your internet provider instructs you to install a filter please connect it as follows EAA Va gt gt To telephone Telephone network line cord Filter po ie 2 2 Help function The unit contains helpful information which can be printed for quick reference Basic settings How to set the date time your logo and fax number Feature list How to program the features Directory How to store names and numbers in the directory and how to dial them Fax receiving Help with problems to receive faxes Copier How to use the copier function Reports List of available reports Caller ID How to use the Caller ID features GG OO O GG OOOO HELP SET 1D1 1 Press HELP 2 Press 4 or repeatedly to display the desired item 3 Press SET The selected item will be printed 2 Preparation Pes 2 3 Adjusting volume SET Ringer volume 4 levels high medium low off are available While the unit is idle press or f any documents are in the document entrance you cannot adjus
32. printing quality is poor If documents can be copied properly the unit is working normally The other party may have sent a faint document or there may be something wrong with the other party s machine Ask them to send a clearer copy of the document or to check their fax machine Some paper has instructions recommending which side to print on Try turning the paper over You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper The remaining toner is low Replace the toner cartridge page 54 We recommend you replace the drum unit every fourth time you replace the toner cartridge page 54 To check the drum life and quality please print the printer test list page 62 The toner save mode is ON feature 79 on page 45 The other party complains that they cannot send a document The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 16 or clear the jammed paper page 56 The unit is not in FAX ONLY mode Press AUTO ANSWER repeatedly to turn ON the AUTO ANSWER light 51 7 Help Problem Cause amp Solution I cannot select the desired receiving mode f you want to set FAX ONLY mode or TEL FAX mode select the desired mode using feature 77 page 44 and press AUTO ANSWER repeatedly to turn ON the AUTO ANSWER light f you want to set TEL mode
33. protection bag Place the new toner cartridge into the drum unit vertically 55 7 Help 8 Firmly press down the toner cartridge to snap into position 9 Turn the two levers on the toner cartridge firmly 10 Make sure that the triangles match to install the toner cartridge correctly e f the lower glass is dirty clean it with a soft and dry cloth 56 11 Install the drum and toner unit by holding the tabs 12 Close the front cover by pushing down on both sides until locked While the unit displays PLEASE WAIT do not open the front cover or disconnect the mains lead Waste disposal method Waste material should be disposed of under conditions which meet all national and local environmental regulations 7 5 Recording paper jam 7 5 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED 1 Lift open the front cover holding OPEN Caution The fuser unit gets hot Do not touch it N Remove the jammed paper When the recording paper has jammed near the drum and toner unit Remove the jammed paper carefully by pulling it toward you 7 Help Do not touch the transfer roller When the recording paper has jammed near the recording paper exit 1 Pull the tension plate forward then remove the paper tray cover 2 2 Remove the
34. recording paper then remove the drum and toner unit 2 to allow the jammed paper to pull free from the rear cabinet 57 7 Help 3 Lift both green levers forward until 3 Close the front cover by pushing down they stop on both sides until locked 4 Re insert the recording paper Before re inserting make sure to fan and 4 Remove the jammed paper from the straighten the recording paper fuser unit by pulling it upwards carefully then install the drum and toner unit 5 Push back the levers to the original position 5 Attach the paper tray cover then push back the tension plate 2 58 7 Help 7 5 2 When the recording paper 2 Hold the centre part of the front cover and pull open the inner cover is not fed into the unit properly The display will show the following FAILED PICK UP 1 Pull the tension plate forward then remove the paper tray cover Remove the recording paper Do not touch the transfer roller 3 Remove the jammed document carefully 2 Re insert the recording paper Attach the paper tray cover then push back the tension plate see steps 5 to 6 on page 17 Before re inserting make sure to fan and straighten the recording paper 4 Push back the inner cover 7 6 Document jams 7 D Close the front cover by pushing down sending on both sides until locked 1
35. the Caller ID list page 27 When caller information is received and it matches a telephone number stored in the unit s one touch dial or navigator directory the stored name will be displayed f the unit is connected to a PBX Private Branch Exchange system caller information may not be received properly Consult your PBX supplier f the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialled from an area which does not provide Caller ID service PRIVATE CALLER or WITHHELD The caller requested not to send caller information LONG DISTANCE The caller made a long distance call To confirm caller information by printing the Caller ID list To print manually see page 27 To print automatically after every 30 new calls activate feature 26 page 43 UU 3 5 Viewing and calling back using caller information You can easily view caller information and call back Important Calling back will not be possible in the following cases The telephone number includes data other than numbers i e X or Thecaller information does not include a telephone number MONITOR NAME TEL NO MENU 1D 1 71 CALLER ID PRINT CALLER ID SEARCH STOP FAX START 1 Press CALLER ID SEARCH 2 Press 4 to search from the most recently received caller information f you press the d
36. thoroughly with water and seek medical treatment If any toner comes into contact with your skin wash the area thoroughly with soap and water f you inhale any toner move to an area with fresh air and consult local medical personnel Drum unit Read the instructions on page 13 before you begin installation of the drum unit After you have read them open the drum unit protection bag The drum unit contains a photosensitive drum Exposing it to light may damage the drum Once you have opened the protection bag Do not expose the drum unit to light for more than 5 minutes Do not touch or scratch the green drum surface Do not place the drum unit near dust or dirt or in a high humidity area Do not expose the drum unit to direct sunlight WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture __ E _E_ For best performance Toner cartridge and drum unit n the printing process heat is used to fuse toner onto the page As a result it is normal for the machine to produce an odour during and shortly after printing Be sure to use this unit in an area with proper ventilation To extend the life of the drum unit the unit should never be turned OFF immediately after printing Leave the power turned ON for a minimum of 30 minutes after printing Do not cover slots or openings on the unit Inspect
37. 0 Set default 1 YEs 2 No default f you select YES press SET 2 times then press MENU to exit ONES uide HE mui d SEN 7 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following messages will be printed on the sending and journal reports page 31 COMMUNICATION ERROR Code 40 42 46 72 FF A transmission or reception error occurred Try again or check with the other party COMMUNICATION ERROR Code 43 44 A line problem occurred Connect the telephone line cord to a different socket and try again An overseas transmission error occurred Try using the overseas mode feature 23 page 43 DOCUMENT JAMMED The document is jammed Remove the jammed document page 59 ERROR NOT YOUR UNIT Code 54 59 70 A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party JUNK FAX PROH REJECT The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 16 or clear the jammed paper page 56 NO DOCUMENT The document was not fed into the unit properly Re insert it and try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The
38. 01 20 Delayed transmission Feature 25 43 Direct command 45 Display Contrast Feature 39 43 Error messages 47 Document size 31 Drum life 65 Drum unit 13 54 ECM selection Feature 68 44 Error messages 47 Extension telephone 35 Fax activation code Feature 41 43 Fax number Feature 03 22 Friendly reception Feature 46 44 Help 19 Jams Document 59 Recording paper 56 Journal report Feature 22 31 43 Junk fax prohibitor 38 Logo Feature 02 27 Memory reception alert Feature 44 44 Navigator directory Making a phone call 25 Sending faxes 32 Storing 24 One touch dial Making a phone call 25 Sending faxes 32 Storing 24 Overseas mode Feature 23 43 Polling 37 Power failure 53 Programming 41 Quick scan 30 Receiving faxes Automatically 36 Manually 35 Recording paper 16 Recording paper size 64 Redialling 30 32 Remote activation ID Feature 12 42 Reports Broadcast programming 62 67 9 Index Broadcast sending 33 Caller ID 27 43 Journal 31 62 Power down 53 Printer test 62 Sending 31 42 Setup 62 Telephone number 62 Reset Feature 80 45 Resolution 30 39 Ringer pattern Feature 17 19 42 Ring setting FAX ONLY Feature 06 42 Silent fax Feature 30 43 TEL FAX Feature 78 44 S Scan contrast Feature 58 44 Sending faxes Broadcast 33 From memory 30 Manually 30 Navigator directory 32 One touch dia
39. 6 9 Index OA Jdndex csse oe etus 67 1 Introduction and Installation T 1 1 Included accessories No Item Part number Quantity Notes Mains lead PFJA03A008Z 1 o 00 Telephone line cord PQJA87S 1 for UK Handset PFJXE1005Z 1 bo 00 Handset cord PFJA1029Z 4 mew 5 Paper stacker PFKS1096Z1 1 o 000 Paper tray PFKS1108Z1 EE Paper tray cover PFKV1100Z1 1d o 0000 Drum unit KX FA84X 1 See page 65 Toner cartridge 1 prints about 800 A4 starter toner cartridge sized pages with a 5 image area page 64 Operating instructions PFQX2133Z 1 d 00 0 Quick installation guide PFQW2204Z 1 o 5 00 1 Part numbers are subject to change without notice Note f any items are missing or damaged contact the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit 1 Introduction and Installation a GU 1 2 Accessory information 1 2 1 Sales and Support Information Customer Care Centre For customers within the UK 08701 580560 For customers within the Republic of Ireland 01 289 8333 Visit our website for product information E mail customer care panasonic co uk Direct Sales at Panasonic UK Order accessory and consumable items for your product with ease and confidence by phoning our Custome
40. NOmnoO 6 7 PQRSpPqrSs 7 8 TUVt uv 8 9 WX Y Zwxy zg 0 0 lt gt 90 amp Y N H To change capital or lower case letter R To enter a hyphen HANDSET To insert a space MUTE STOP To delete a digit Note To enter another character that is located on the same dial key press to move the cursor to the next space To enter your logo Example BILL 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press 5 3 times LOGO BIL 4 Press gt to move the cursor to the next space and press 5 3 times LOGO BILL To change capital or lower case letters Pressing the t1 key will change to capital or lower case alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press tH LOGO Bi 21 2 Preparation 4 Press 5 3 times LOGO Bil To correct a mistake Press 4 or to move the cursor to the incorrect character and make the correction To delete a character Press 4 or gt to move the cursor to the character you want to delete and press STOP To erase all characters press and hold STOP To insert a character 1 Press 4 or gt to move the cursor to the position to the right of where you want to insert the character 2 Press HANDSET MUTE to insert a space and enter the character To sel
41. Panasonic High Speed Laser Fax with Copier Function Operating Instructions modeino KX FL611E Please read these operating instructions Be sure to use the telephone line before using the unit and save for future cord included in this unit reference This model is designed to be used only This unit is compatible with Caller ID To in the United Kingdom and Ireland use this feature you must subscribe to the appropriate service of your service provider E Sl How to use the operating instructions When following operating instructions always keep the front cover page next page open for easy reference to the buttons OPEN Location of controls Please keep this page open when following operating instructions For a description of each button see page 11 0 O 9 00 90 AUTO ANSWER QUICK SCAN COLLATE RESOLUTION START Y COPY START STOP i 1 DIRECTORY PROGRAM PRINT SEARCH Q 2 M 0 Q NAVIGATOR 4 oy gt _ W NEXT MENU FAX START GED gt A VOLUME OO 20 e Buttons Listed in alphabetical order AUTO ANSWER HELP B RO BROADCAST JUNK FAX PROHIBITOR REDIAL PAUSE CALLER ID PRINT p LOWER D RESOLUTION QO CALLER ID SEARCH D MANUAL BROAD SET COLLATE O MENU p Station keys COPY START MONITOR p STOP amp DIRECTORY PROGRAM
42. Press MENU Press then 4 9 Press or repeatedly to select on Press SET Enter your code 2 4 digits using the dial keys 0 9 and X The default code is 0 6 Press SET 7 Press MENU ap won Code 58 Setting the scan contrast SCAN CONTRAST NORMAL 44 To send or copy a document with faint or dark writing set this feature before transmission or copying NORMAL default Used for normal writing LIGHT Used for faint writing DARKER Used for dark writing Code 68 Setting the Error Correction Mode ECM ECM SELECTION ON This feature is available when the transmitting receiving fax machines are ECM compatible ON default To send a fax even if there is static interference on the telephone line OFF Deactivates this feature Code 76 Setting the connecting tone CONNECTING TONE ON If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to confirm the status of the other party s machine ON default You will hear connecting tones OFF Deactivates this feature f the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the other party The connecting tone volume cannot be adjus
43. Telecom plug and socket Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office This apparatus may be connected to the following types of installation a For connection to the public switched telephone network PSTN and compatible Private Branch Exchange which use DTMF signalling Please consult your supplier for an up to date list of compatible PBX s b The apparatus can be used on extension sockets connected to a direct exchange line D E L c This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension The supplier of the apparatus should be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s e This apparatus is suitable for connection to a PBX with or without initial proceed indication e This apparatus is suitable for connection to a PBX with or without secondary proceed indication Any cases of difficulty should be referred in the first instance to the supplier of the apparatus d The apparatus must not be connected in the following manner As an extension to a pay phone As a party line with shared service NOTES e If you experience any problems with the normal use of your apparatus you should unplug i
44. age up to 10 seconds long The answering machine rings too many times Set to 1 or 2 rings cannot receive voice messages Check if the answering machine is turned ON and connected to the fax machine properly page 37 Set the number of rings on the answering machine to 1 or 2 I cannot retrieve recorded voice messages on the answering machine from a remote location You did not program your remote access code into your fax machine correctly Program the same code that is programmed on the answering machine on the fax machine with feature 12 page 42 52 7 Help Problem Cause amp Solution I pressed the remote access code to access the answering machine remotely but the line was disconnected The code may include which is used for certain features provided by telephone companies Change the code on the answering machine to another number which does not include Also change the code of the fax machine with feature 12 page 42 Callers complain that they cannot send a document Your answering machine has run out of recording tape Rewind the tape to record messages You set the answering machine to only give a greeting message 7 3 7 If a power failure occurs The unit will not function The unit is not designed for making emergency telephone calls when the power fails Alternative arrangements should be made for
45. ancel redialling press STOP then press SET To send more than 20 pages at a time Insert the first 20 pages of the document Add the other pages up to 20 at a time on top of the previously inserted pages before the last page feeds into the unit To predial a fax number You can dial the fax number first before inserting the document This is convenient if you need to refer to the document for the other party s fax number 1 Enter the fax number 2 Insert the document 3 Press FAX START Sending from memory Quick scan feature You can scan the document into memory before sending 1 Insert the document 2 Enter the fax number 3 Press QUICK SCAN START Transmitting reservation Dual Access feature You can send the document even when the unit is just receiving a fax or sending a fax from memory up to 3 reservations 1 Insert the document during fax reception or fax memory transmission 2 Enter the fax number using the dial keypad one touch dial or navigator directory 3 Press QUICK SCAN START or FAX START The document will be fed into the unit and scanned into memory The unit will then send the data If the document exceeds the memory capacity transmission will be cancelled You must send the entire document manually To stop transmission Press STOP Printing a sending report A sending report provides you with a printed record of transmission results To print
46. commend using a copy machine to copy the original document onto A4 sized paper then sending the copied document 31 4 Fax ee eee 4 3 Sending a fax using one touch dial feature and navigator directory Before using this feature store the desired names and telephone numbers into one touch dial feature and navigator directory page 24 Keep the front cover page open for button locations 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 20 pages FACE DOWN until a single beep is heard and the unit grasps the document f the document guides are not adjusted to fit the document re adjust them 3 If necessary press RESOLUTION repeatedly to select the desired resolution page 30 4 Enter the fax number Using stations 1 11 Press the desired station key Using stations 12 22 Press LOWER then press the desired station key Using navigator directory Press 4 or gt then press or repeatedly to display the desired item and press FAX START Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number up to 5 times To cancel redialling press STOP then press SET If your unit does not send a fax Confirm that you have entered the number correctly and that the number is a fax number Confirm that the other party s fax machine is answering by tur
47. ction bag Donotexpose the drum unitto light for 4 Firmly press down the toner cartridge to more than 5 minutes snap into position Do not touch or scratch the green drum surface Donotplace the drum unit near dust or dirt or in a high humidity area Do not expose the drum unit to direct sunlight Do notleave the toner cartridge out of the protection bag for a long time It will decrease the toner life 1 Before opening the protection bag of the new toner cartridge shake it vertically more than 5b Turn the two levers on the toner 5 times cartridge firmly l 2 Remove the toner cartridge and drum unit from the protection bags Peel off the seal from the toner cartridge 6 Make sure that the triangles match to install the toner cartridge correctly GE o SS 13 1 Introduction and Installation 7 Liftopen the front cover holding OPEN 9 Close the front cover by pushing down on both sides until locked e f the lower glass is dirty clean it with m n a soft and dry cloth While the unit displays PLEASE WAIT do not open the front cover or disconnect the mains lead Toner save feature If you want to reduce toner consumption set the toner save setting to ON feature 79 on page 45 The toner cartridge will last approximately 40 longer This feature may lower the print quality 1 7 Paper tray and paper 8 Install the drum and t
48. d see feature 25 on page 43 for details H 2 6 Automatic Caller ID list 1 on default 2 orr H 3 0 Silent fax ring setting 3 3 default 4 4 5 5 6 6 7 7 8 8 9 9 3 7 Auto reduction 1 on default 2 orr tt 3 9 Display contrast 1 NoRMAL default 2 DARKER 1 4 1 Fax activation code 1 on default 2 orr f you select ON next enter your code from 2 to 4 digits using 0 9 X and t 4 4 Memory reception alert 1 on default 2 orr H 4 6 Friendly reception 1 on default 46 2 orr tt 4 9 Auto disconnection 1 on default 2 orr H 5 8 Scan contrast 1 NORMAL default 2 LIGHT 3 DARKER tt 6 8 ECM selection t ow default 2 orr 4 7 6 Connecting tone 1 on default 2 orr tt 7 7 Auto answer 1 TEL FAX 2 FAX ONLY default 7 8 TEL FAX ring setting 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 tt 7 9 Toner save 1 on 2 orr default 8
49. document FACE DOWN and press FAX START Note The edited telephone number will not be saved in the caller information To save in the directory see page 28 27 3 Telephone To correct a mistake 1 Press 4 or to move the cursor to the incorrect number 2 Press STOP to delete the number 3 Enter the correct number To delete a number Press 4 or gt to move the cursor to the number you want to delete and press STOP To insert a number 1 Press 4 or to move the cursor to the position to the right of where you want to insert the number 2 Enter the number 3 5 3 Erasing all caller information 1 Press MENU repeatedly to display CALLER SETUP 2 Press SET CALL LIST ERASE will be displayed 3 Press SET To cancel erasing press STOP then MENU 4 Press SET 5 Press STOP to exit the program 3 5 4 Erasing specific caller information 1 Press CALLER ID SEARCH 2 Press or repeatedly to display the desired item 3 Press 94 To cancel erasing press STOP 2 times 4 Press SET To erase other items repeat steps 2 to 4 5 Press STOP to exit the program aa ee 3 6 Storing caller information into the one touch dial feature and navigator directory Keep the front cover page open for button locations Important This feature is not available in the following cases The telephone number includes da
50. ecord voice messages E E 4 6 Receiving a fax manually Auto answer OFF 4 6 1 Activating TEL mode Set the fax machine to TEL mode by pressing AUTO ANSWER repeatedly to display the following TEL MODE The AUTO ANSWER light is OFF AUTO ANSWER C AX STOP FAX START How to receive phone calls and faxes 1 Lift the handset to answer the call 2 When document reception is required afax calling tone slow beep is heard or no sound is heard press FAX START CONNECTING 3 Replace the handset The unit will start fax reception To stop receiving Press STOP 4 Fax How to receive faxes with an extension telephone If you have another telephone connected to the same line extension telephone you can use the extension telephone to receive faxes 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required afax calling tone slow beep is heard or no sound is heard press X tt 9 default fax activation code firmly The fax machine will start reception 3 Replace the handset Note To receive fax documents using the extension telephone make sure remote fax activation is turned ON feature 41 on page 43 beforehand The default setting is ON 35 4 Fax EE 4 7 Receiving a fax automatically Auto answer ON 4 7 1 Activa
51. ect characters using or Instead of pressing the dial keys you can select characters using or 1 Press repeatedly to display the desired character Characters will be displayed in the following order D Uppercase letters 2 Number Symbol Lowercase letters f you press the order will be reversed 2 Press gt to insert the character 3 Return to step 1 to enter the next character 22 S 2 6 Your fax number STOP R 4 1 SET 1 Press MENU SYSTEM SETUP PRESS NAVI gt 2 Press 4 or repeatedly to display the following YOUR FAX NO PRESS SET 3 Press SET The cursor F will appear on the display NO 4 Enter your fax number up to 20 digits Example NO 21234567 5 Press SET The next feature will be displayed 6 Press MENU to exit Note Your fax number will be printed on the top of each page sent from your unit The X button enters a and the t1 button enters a space Example 234 5678 Press x 2 3 4 t 5 6 7 8 To enter a hyphen in a telephone number press R To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction To delete a number Press 4 or gt to move the cursor to the number you want to delete and press STOP 2 Preparation
52. elay and cost to you The exchange fax will be delivered in a customised case by courier It is the customer s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection to enable the courier to return it to Panasonic The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit The purchaser s sole and exclusive remedy under this guarantee against Panasonic is for the repair or replacement of the appliance or any defective parts and no other remedy including but not limited to incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or damage either by accident misuse or improper installation then Panasonic reserves the right to charge the customer a contribution towards repair costs If at any time during the guarantee period any parts of the appliance are replaced with parts not supplied or approved by us or of an objective quality safe and suitable for the appliance or has been dismantled or repaired by any person not authorised by us we shall have the right to terminate this guarantee in whole or in part immediately without further notice This warranty applies to the original purchaser only and is not transferable The warranty period applicable to this p
53. es per minute Printing resolution 600 x 600 dpi 1 Transmission speed depends upon the contents of the pages resolution telephone line conditions and capability of the other party s machine 2 Transmission speed is based upon the ITU T No 1 Test Chart If the capability of the other party s machine is inferior to your unit the transmission time may be longer Note Design and specifications are subject to change without notice ITU T No 1 Test Chart THE SLEREXE COMPANY LIMITED s 5 63 8 General Information Recording paper specifications Toner life Recording paper size Toner life depends on the amount of content in a A4 210 mm x 297 mm received copied or printed document The following is the approximate relationship between image area and toner life for replacement toner cartridge Model No KX FA83X Toner life varies in actual usage Recording paper weight 60 g m to 90 g m Note for recording paper Do not use the following types of paper 5 image area Paper with a cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes AASE CERDO DUIS 2 compat ibility imers o Extremely smooth or shiny paper or serius aia id iens paper that is highly textured aaa Coated damaged or wrinkled paper a pce ais Paper with foreign objects attached such Se as tabs or staples iege mmes ti G Telephene Redial Timea Up to IStimes
54. he way to use your fax MACHING oeste eei 34 4 6 Receiving a fax manually Auto answer OE E scenes etie deo Endet eodd 35 4 7 Receiving a fax automatically Auto answer ON ecesesesseerssrereeeeeeees 36 4 8 Using the unit with an answering MACHING 3 s itc ges 37 4 9 Receive polling retrieving a fax placed on another fax machine 37 4 10 Junk fax prohibitor preventing fax reception from undesired callers 38 5 Copy Copying 5 1 Making a copy eeeeeeess 39 6 Programmable Features Features Summary 6 1 Programming sssss 41 6 2 Basic features 42 6 3 Advanced features 43 6 4 Direct commands for programming featUtes d crt eti 45 7 Help Error Messages 7 1 Error messages Reports 47 7 2 Error messages Display 47 Troubleshooting 7 3 When a function does not work check hero ied iere cde 50 Replacement 7 4 Replacing the toner cartridge and the drum unit eeeeeeesseeeeeeeees 54 Jams 7 5 Recording paper jam 56 7 6 Document jams sending 59 Cleaning 7 Cleaning the inside of the unit 60 8 General Information Printed Reports 8 1 Reference lists and reports 62 Specifications 8 2 Specifications sssssse 63 Guarantee 8 3 Condition of guarantee 6
55. isplay order will be reversed 3 Press MONITOR or lift the handset to return the call 3 Telephone The unit will start dialling automatically To send a fax insert the document FACE DOWN and press FAX START To change the way caller information is displayed Press NAME TEL NO repeatedly after step 2 Example SAM LEE 11 20AM 20 Jul v t 1345678901 11 20AM 20 Jul v Check mark v on the display means the call has already been viewed or answered Display while viewing When the unit could not receive a name the display will show NO NAME RCVD When no calls have been received the display will show NO CALLER DATA To stop viewing Press STOP after step 2 3 5 1 Printing the Caller ID list 1 Press CALLER ID PRINT to start printing The display will show ERASE ALL OK after printing 2 Press STOP to exit the program To erase all of the stored caller information press SET instead of STOP 3 5 2 Editing a caller s telephone number before calling back 1 Press CALLER ID SEARCH 2 Press or repeatedly to display the desired entry 3 Press NAME TEL NO to display the telephone number 4 Press dial key 0 to 9 or 3 to enter the editing mode and edit the telephone number 5 Press MONITOR or lift the handset to call back the edited number The unit will start dialling automatically To send a fax insert the
56. journal report to print automatically AUTO JOURNAL ON ON default The unit will print a journal report automatically after every 30 new fax transmissions and receptions page 31 OFF The unit will not print a journal report but will keep a record of the last 30 fax transmissions and receptions Code 23 Sending documents overseas OVERSEAS MODE ERROR If you cannot send a fax overseas even if the number is correct and the line is connected activate this feature before sending the fax This feature improves the reliability by reducing the transmission speed NEXT FAX This setting is effective only for the next attempted fax transmission After transmission the unit will return to the previous setting ERROR default When the previous fax transmission fails and you wish to re send the document OFF Deactivates this feature Note This feature is not available for broadcast transmission Calling charges may be higher than usual 6 Programmable Features 8 Press SET 9 Enter the transmission start time Press X to select AM or PM 10 Press SET To cancel after programming press STOP then SET Code 26 Setting the Caller ID list to be printed automatically AUTO CALL LIST ON ON default The unit will print the Caller ID list automatically after every 30 new calls page 27 OFF
57. l 32 Sending report Feature 04 31 42 Set default Feature 80 45 Storing Broadcast 32 Navigator directory 24 One touch dial 24 T Toner cartridge Installing 13 Replacing 54 Toner life 64 Toner save Feature 79 14 45 V Volume 19 68 69 70 71 C 0682 Sales Department Panasonic Business Systems U K Panasonic House Willoughby Road Bracknell Berkshire RG12 8FP Manufacturer Panasonic Communications Malaysia Sdn Bhd PLO No 1 Kawasan Perindustrian Senai KB No 104 81400 Senai Negeri Johor Darul Ta zim Malaysia Global web site http www panasonic co jp global PFQX2133ZA CMO205DTO
58. llow the answering machine to answer the call first 4 Fax 3 Record a greeting message on the answering machine We recommend you record a message up to 10 seconds long and not to pause for more than 4 seconds during the message Otherwise both machines will not function correctly 4 Activate the answering machine 5 Set the fax machine to the desired receiving mode page 35 36 f you set to FAX ONLY mode change the ring setting in FAX ONLY mode to more than 4 feature 06 on page 42 6 Checkall or part of the followings are not the same the remote access code of the answering machine the fax activation code feature 41 on page 43 Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 9 pre selected fax activation code The unit will activate the fax function 4 The caller presses the start button to send a document Note The fax activation code can be changed in feature 41 page 43 Een EN 4 9 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible machine Therefore you pay for the call
59. low If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED Important Information IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREEN AND YELLOW The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED How to replace the fuse Open the fuse compartment with a screwdriver and replace the fuse and fuse cover Table of Contents 1 Introduction and Installation Accessories 1 14 Included accessories 9 1 2 Accessory information 10 1 8 Extension telephone adaptor for UK 10 Finding the Controls 1 4 Description of buttons 11 1 5 Overview er 12 Installation 1 6 Toner cartridge and drum unit 13 1 7 Paper tray and paper tray cover 14 1 8 Paper stacker
60. n cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorised service centre when service is required Opening or removing covers may expose you to dangerous voltage or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur A When the mains lead is damaged or frayed Important Information B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS CAUTION Installation After moving the unit from cold
61. ning ON the connecting tone feature feature 76 page 44 32 See ee 4 4 Broadcast transmission By storing one touch dial and navigator directory items page 24 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use The broadcast function utilises stations 1 3 The one touch dial function will be disabled Keep the front cover page open for button locations 4 4 1 Programming items into the broadcast memory 1 Press DIRECTORY PROGRAM 2 Select the desired broadcast key For BROADCAST 1 2 1 Press the desired BROADCAST key 2 Press or gt repeatedly to select BROADCAST For MANUAL BROADCAST 1 Press MANUAL BROAD 2 Press or repeatedly to select MANUAL BROAD 3 Press SET 4 Program items Using stations 1 11 Press the desired station key Using stations 12 22 Press LOWER then press the desired station key Using navigator directory Press or 7 repeatedly to display the desired item and press SET Using the dial keypad only for MANUAL BROAD Enter the fax number and press SET To program other items repeat this step up to 20 items 5 Press SET after programming all of the desired items To program another broadcast key repeat steps 2 to 5 6 Press STOP to exit Note f you program the wrong item press STOP
62. nt fax reception from 3 Press JUNK FAX PROHIBITOR 4 Press SET To program other parties repeat steps 2 to 4 5 Press STOP to exit the program Note fthere is no space to store new items LIST FULL is displayed in step 4 Erase unnecessary items To display the junk fax prohibitor list 1 Press JUNK FAX PROHIBITOR 2 Press repeatedly to display JUNK LIST DISP 3 Press SET 4 Press or to display the items on the list 5 Press STOP to stop viewing 6 Press STOP to exit the list To print the junk fax prohibitor list 1 Press JUNK FAX PROHIBITOR 2 Press repeatedly to display JUNK LIST PRINT 3 Press SET 4 Press STOP to exit the list To erase an item from the junk fax prohibitor list 1 Press JUNK FAX PROHIBITOR 2 Press repeatedly to display JUNK LIST DISP 3 Press SET 4 Press 4 or repeatedly to display the desired item 5 Press To cancel erasing press STOP 6 Press SET The item is erased To erase other items repeat steps 4 to 6 7 Press STOP 2 times 5 Copy 5 1 Making a copy Nh STOP COPY START RESOLUTION 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 20 pages FACE DOWN until a single beep is heard and the unit grasps the document f the docume
63. nt guides are not adjusted to fit the document re adjust them 3 If necessary press RESOLUTION repeatedly to select the desired resolution 4 Press COPY START f necessary enter the number of copies up to 99 5 Press COPY START or wait for 20 seconds The unit will start copying Note Any document which can be sent as a fax can also be copied page 31 To select the resolution Select the desired resolution according to the type of document FINE For printed or typewritten documents with small print SUPER FINE For documents with very small print PHOTO For documents containing photographs shaded drawings etc PHOTO WITH TEXT For documents containing photographs and text f you select STANDARD copying will be done using FINE mode To stop copying Press STOP 5 1 1 More copying features To enlarge a document 1 Insert the document then press COPY START 2 Press 4 repeatedly to select from 105 to 200 by changing the enlargement rate 5 at a time 3 Press COPY START The unit will only enlarge the centre of the upper part of the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy To reduce a document 1 Insert the document then press COPY START 2
64. ogrammed parties 1 Insert the document FACE DOWN 2 f necessary press RESOLUTION repeatedly to select the desired resolution page 30 3 Press the desired BROADCAST 1 2 or MANUAL BROAD The document will be fed into the unit and scanned into memory The unit will then send the data to each party calling each number sequentially After transmission the stored document will be erased from memory automatically and the unit will automatically print a report broadcast sending report Note f you select FINE SUPER FINE PHOTO or PHOTO WITH TEXT resolution the number of pages that the unit can send will decrease f the document exceeds the memory capacity sending will be cancelled f a party is busy or does not answer it will be skipped and redialled later up to 5 times To cancel broadcast transmission 1 Press STOP while BROADCASTING is displayed The display will show SEND CANCELLED 2 Press SET 33 4 Fax IEEE 4 5 Selecting the way to use your fax machine Depending on your situation select the way you prefer to use your fax machine Use only as a fax Useasatelephone and or fax Mostly phone calls With answering machine 4 5 1 Use only as a fax Your situation You have a separate telephone line just for faxes How to set up Set the fax machine to FAX ONLY mode page 36 by pressing AUTO ANSWER repeatedly
65. oner unit by holding tray cover the tabs 1 Insert the paper tray into the slot 2 on the back of the unit Do not touch the transfer roller 14 2 Pull the tension plate forward and attach the paper tray cover 2 then push the tension plate back 3 Note Do not place the unit in an area where the paper tray may be obstructed i e by a wall etc Keep this surface away from walls etc more than 50 mm to let the unit cool down To remove the paper tray Pull the paper tray forward in the direction of the arrow 1 Introduction and Installation 1 8 Paper stacker Line up the slots in the paper stacker with the pegs on the bottom of the unit then insert the two tabs of the paper stacker into the slots on the unit Note Do not place the unit in an area where the paper stacker may be easily bumped into Document and recording paper will be ejected from the front of the unit Do not place anything in front of the unit The paper stacker can hold up to approximately 100 sheets of printed paper Remove the printed paper before the paper stacker becomes full 15 1 Introduction and Installation SEED 1 9 Document stacker Pull the document stacker forward gently until it clicks into place then press the centre part of the document stacker 2 to open the extender 3 16
66. or repeatedly to display the desired item 3 Press MONITOR or lift the handset The unit will start dialling automatically To search for a name by initial Example LISA 1 Press gt Confirm that there are no documents in the document entrance Press 4 or to initiate the navigator directory Press 5 repeatedly to display any name with the initial L see the character table page 21 To search for symbols not letters or numbers press X Press or repeatedly to display LISA To stop the search press STOP 25 3 Telephone To dial the displayed party press MONITOR or lift the handset Vr TREE MCN 3 3 R button to use the recall feature Keep the front cover page open for button locations R is used to access optional telephone Services such as call waiting Contact your telephone company business office for details If your unit is connected to a PBX pressing R allows you to access some features of your host PBX such as transferring an extension call Call waiting When a call waiting tone is heard during a conversation place the existing call on hold and answer the second call by pressing R Each time you press R you can switch between the first and second call Incoming calls cannot be dropped by the person who has received the call 26 Hus 3 4 Caller ID service This unit is compatible with
67. plicable lines Public Switched Telephone Network Document size Max 216 mm in width Max 600 mm in length Effective scanning width 208 mm Effective printing width 202 mm Transmission time Approx 8 s page ECM MMR Scanning density Horizontal 8 pels mm Vertical 3 85 lines mm in standard resolution 7 7 lines mm in fine photo photo with text resolution 15 4 lines mm in super fine resolution Photo resolution 64 level Scanner type Contact Image Sensor Printer type Laser Printer Data compression system Modified Huffman MH Modified READ MR Modified Modified READ MMR Modem speed 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic Fallback Operating environment 10 C 32 5 C 20 80 RH Relative Humidity Dimensions Approx height 370 mm x width 430 mm x depth 480 mm Mass Weight Approx 9 2 kg Power consumption Standby Approx 4 W Transmission Approx 12 W Reception Approx 290 W Copy Approx 290 W Maximum Approx 950 W When the fuser lamp turns on Power supply 220 240 V AC 50 Hz Fax memory capacity Approx 120 pages of memory transmission Approx 170 pages of memory reception 8 General Information Based on the ITU T No 1 Test Chart in standard resolution Laser diode properties Laser output Max 5 mW Wave length 760 nm 800 nm Emission duration Continuous Print speed Approx 14 ppm pag
68. r the call The number of rings is determined by the Silent fax recognition ring setting feature 30 on page 43 Callers will hear a ring back tone different from the one generated by the telephone company An extension telephone if connected to the same line will not ring at this time To answer the call with the extension telephone lift the handset and press 0 default auto disconnection code while the fax machine is ringing If you do not answer the call the unit will activate the fax function Some fax machines do not generate fax calling tones when sending faxes therefore the unit will try to receive a fax even if no fax calling tone is detected Note The auto disconnection code can be changed in feature 49 on page 44 Even when you answer a call with the extension telephone and press the auto disconnection code the fax machine may activate the fax function depending on the type of an extension telephone Press STOP on the fax machine to talk with the calling party EUER 4 8 Using the unit with an answering machine 4 8 1 Setting up the fax machine and an answering machine 1 Connectthe answering machine Please purchase an extension telephone adaptor page 10 Remove the stopper 1 Z fo Extension telephone adaptor not included 955 Answering machine SONS Not included 2 Set the number of rings on the answering machine to less than 4 This will a
69. r Care Centre Monday Friday 9 00am 5 30pm Excluding public holidays Or go on line through our Internet Accessory ordering application at www panasonic co uk Most major credit and debit cards accepted All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd It couldn t be simpler Also available through our Internet is direct shopping for a wide range of finished products take a browse on our website for further details Additional replacement accessories Model No Item Usage Notes KX FA83X Toner cartridge For replacement see page 54 See page 64 KX FA84X Drum unit For replacement see page 54 See page 65 1 3 Extension telephone adaptor for UK When using the unit with an external answering machine page 37 please purchase an extension telephone adaptor e g PQJA10058Z by contacting one of the following Wwww panasonic co uk Panasonic Customer Care Centre on Telephone number 08701 580560 local Panasonic authorised dealer To telephone line cord of external telephone or telephone To EXT socket answering machine contact side a1 b1 Line S Shunt E Earth Recall This function is not provided on this fax machine 10 DE 1 4 Description of buttons Keep the front cover page open for button locations Station keys To use the one touch dial feature page 24 25 32 BROADCAST To transmit a document
70. roduct shall be 12 months from the date of purchase Please keep these Operating Instructions with your receipt Panasonic Business Systems U K Receipt No Date of Purchase Model No KX FL611E Serial No 66 9 1 Index 01 Date and time 20 02 Your logo 21 03 Your fax number 22 04 Sending report 31 42 06 FAX ring count 42 12 Remote activation ID 42 17 Ringer pattern 19 22 Automatic journal report 31 43 23 Overseas mode 43 25 Delayed send 43 26 Automatic Caller ID list 43 30 Silent fax ring setting 36 43 37 Auto reduction 43 39 Display contrast 43 41 Fax activation code 43 44 Memory reception alert 44 46 Friendly reception 44 49 Auto disconnection 44 58 Scan contrast 44 68 ECM selection 44 76 Connecting tone 44 77 Auto answer 44 78 TEL FAX ring setting 36 44 79 Toner save 45 80 Set default 45 A Accessories Paper stacker 15 Paper tray 14 Paper tray cover 14 Advanced features 43 Alert Memory reception Feature 44 44 Auto answer setting Feature 77 44 Auto disconnection Feature 49 44 Auto reduction Feature 37 43 B Basic features 42 Broadcast transmission 32 C Caller ID Calling back 27 Storing 28 Caller ID list Feature 26 27 43 Character table 27 Cleaning 60 Connecting tone Feature 76 44 Connections 18 Copy 39 Collation 40 9 Index Enlarge 39 Reduce 39 Date and time Feature
71. s run out of recording paper Try again OUT OF PAPER Recording paper is not installed or the unit has run out of paper Install paper page 16 Recording paper is not fed into the unit properly Reinstall paper page 16 PAPER JAMMED A recording paper jam occurred Clear the jammed paper page 56 PLEASE WAIT The unit is warming up Wait for a while POLLING ERROR The other party s fax machine does not offer the polling function Check with the other party REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 59 Attempted to send a document longer than 600 mm Press STOP to remove the document Divide the document into two or more sheets and try again REPLACE DRUM SOON The drum life is near to an end Replace the drum unit as soon as possible page 54 TONER EMPTY t CHANGE SUPPLIES The toner life is complete Replace the toner cartridge immediately page 54 TONER LOW t CHANGE SUPPLIES The toner life is near to an end Replace the toner cartridge as soon as possible page 54 TRANSMIT ERROR A transmission error occurred Try again WARM UP The inside of the unit is too cold
72. sending reports make sure feature 04 is activated page 42 For an explanation of error messages see page 47 Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes To print manually see page 62 To print automatically after every 30 new fax transmissions and receptions make sure feature 22 is activated page 43 For an explanation of error messages see page 47 4 2 Documents you can send Minimum document size 128 mm 128 mm 4 Fax Maximum document size fcc 216 mm 600 mm Effective scanning area Shaded area will be scanned Re E 4 mm 4 mm ml t 208 mm 48 JH 216 mm 4 mm Document weight Single sheet 45 g m to 90 g m Multiple sheets 60 g m to 80 g m Note Remove clips staples or other fasteners Do not send the following types of documents Make a copy of the document and send the copy Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that ink paste or correction fluid has dried completely To send a document with a width of less than 210 mm we re
73. service may have been activated during fax transmission Connect the unit to a line that does not have these services Another telephone on the same line is off the hook Hang up the extension telephone and try again Try copying the document If the copied image is clear there may be something wrong with the other party s machine The other party complains that black lines white lines or smudges appear on their received document The glass or rollers are dirty with correction fluid etc Clean them page 60 Please do not insert a document before correction fluid has dried completely 7 3 4 Fax receiving Problem Cause amp Solution cannot receive documents The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 18 I cannot receive documents automatically The receiving mode is set to TEL mode Set to FAX ONLY mode page 36 or TEL FAX mode page 36 The time taken to answer the call is too long Decrease the number of rings before the unit answers a call feature 06 on page 42 and 78 on page 44 The display shows CONNECTING but faxes are not received The incoming call is not a fax Change the receiving mode to TEL mode page 35 or TEL FAX mode page 36 A blank sheet is ejected The other party placed the document in their fax machine the wrong way Check with the other party The
74. t from the telephone outlet and connect a known working telephone in its place If the known working telephone still gives problems then please contact the customer service department of your PSTN operator e g BT etc If it operates properly then the problems are likely to be a fault in your apparatus In this case consult your supplier for advice e Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them For your safety This appliance is supplied with a moulded three pin mains plug for your safety and convenience A 13 amp fuse is fitted in this plug Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362 Check for ASTA mark 4 or the BSI mark Y on the body of the fuse If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced If you lose the fuse cover the plug must not be used until a replacement cover is obtained A replacement fuse cover can be purchased from your local Panasonic dealer IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown be
75. t the volume Confirm that there are no documents in the entrance To turn the ringer OFF 1 Press repeatedly to display RINGER OFF OK 2 Press SET When a call is received the unit will not ring and will display INCOMING CALL To turn the ringer back ON press Ringer pattern e You can select one of three ringer patterns feature 17 on page 42 Monitor volume 8 levels high to low are available While using the monitor press or 19 2 Preparation eee 2 4 Date and time You must set the date and time 41 gt 1 Press MENU SYSTEM SETUP PRESS NAVI lt gt 2 Press 4 or repeatedly to display the following SET DATE amp TIME PRESS SET 3 Press SET The cursor F will appear on the display D 01 M 01 Y 05 TIME 12 00AM 4 Enter the current date month year by selecting 2 digits for each Example 10 August 2005 Press 1 0 0 8 0 5 D 10 M 08 Y 05 TIME 12 00AM 5 Enter the current hour minute by selecting 2 digits for each Press X to select AM or PM Example 3 15PM 12 hour clock entry only 1 Press 0 3 1 5 D 10 M 08 Y 05 TIME 03 15AM 2 Press X repeatedly to display PM D 10 M 08 Y 05 TIME 03 15PM 6 Press SET The next feature will be displayed 7 Press MENU to exit 20 Note The
76. ta other than numbers i e X or f The caller information does not include a telephone number 1 Press CALLER ID SEARCH 2 Press or repeatedly to display the desired item 3 Press DIRECTORY PROGRAM 4 Select the station key or navigator directory For stations 1 3 1 Press the desired station key 2 Press SET 3 Press SET For stations 4 11 1 Press the desired station key 2 Press SET For stations 12 22 1 Press LOWER then press the desired station key 2 Press SET For navigator directory 1 Press 4 or 2 Press SET 5 Press SET Note You can confirm the stored items by printing the telephone number list page 62 The unit can only store a name of up to 10 characters long To edit a name or number see page 25 f caller information does not include the caller s name enter the name manually See the instructions on page 24 28 f you assign an item to a station key which already contains an item the previous item will be replaced f you use stations 1 3 as broadcast keys you cannot store caller information for stations 1 3 page 32 3 Telephone 29 4 Fax 4 1 Sending a fax manually FAX START SET RESOLUTION QUICK SCAN START REDIAL PAUSE 1 Adjust the width of the document guides 1 to fit the actual size of the document 2 Insert the document up to 20 pages FACE
77. ted Code 77 Changing the receiving mode in the auto answer setting AUTO ANSWER FAX ONLY FAX ONLY default Fax only mode page 36 TEL FAX Telephone Fax mode page 36 Code 78 Changing the TEL FAX delayed ring setting TEL FAX RING RINGS 2 If you use an extension telephone in TEL FAX mode select the desired number of times the extension telephone rings before the unit answers the call You can select 1 2 default 3 4 5 6 7 8 or 9 See page 36 for details Code 79 Setting toner save feature TONER SAVE OFF ON The toner cartridge will last longer OFF default Deactivates this feature Note This feature may lower the print quality by reducing toner consumption Code 80 Resetting advanced features to their default settings SET DEFAULT RESET NO To reset the advanced features Press MENU Press then 8 0 Press or 7 repeatedly to select YES Press SET Press SET again Press MENU 0O ORAON 6 Programmable Features UA 6 4 Direct commands for programming features You can also select the desired setting by directly entering the program code and a 2 digit number and direct command For more details on the features see page 42 to page 45 1 Press MENU 2 Press t1 and the 2
78. the Caller ID service offered by your local telephone company To use this unit s Caller ID features you must subscribe to Caller ID service Important This unit is designed in accordance with the FSK based subscriber line protocol under the ETS European Telecommunication Standard and only supports the basic CLIP Calling Line Identification Presentation features This unit will only display the caller s telephone number and name This unit will not support future additional telephone services This unit cannot support services based on the DTMF based subscriber line protocol Depending on the service of the local telephone company the date time of the call or the caller s name may not be displayed Make sure the following ring setting is set to 2 or more rings beforehand FAX ring setting feature 06 on page 42 TEL FAX ring setting feature 78 on page 44 3 4 1 How Caller ID is displayed The calling party s telephone number or name will be displayed after the 1st ring You then have the option of whether or not to answer the call The unit will automatically store caller information telephone number name and the time of the call of the 30 most recent calls Caller information is stored by the most recent to the oldest call When the 31st call is received the oldest call is deleted Caller information can be viewed on the display one item at a time page 27 or confirmed by printing
79. the air circulation vents regularly and remove any dust build up with a vacuum cleaner When replacing the toner cartridge or drum unit do not allow dust water or liquids to come in contact with the drum This may affect print quality Environment Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of the unit When you leave the unit unused for a long period of time unplug this unit from power outlet The unit should be kept away from heat sources such as heaters kitchen stoves etc It should not be placed in rooms where the temperature is less than 10 C or greater than 32 5 C Damp basements should also be avoided Recording paper Store unused paper in the original packaging in a cool and dry place Not doing so may affect print quality Routine care Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any abrasive powder Important Information Important Information a er ee Important Information The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected Method of connection This apparatus is connected to the exchange line or PABX PMBX extension by the new standard British
80. ting FAX ONLY mode 1 Make sure feature 77 is set to FAX ONLY beforehand page 44 2 Press AUTO ANSWER repeatedly to display the following FAX ONLY MODE The AUTO ANSWER light is ON AUTO ANSWE How faxes are received When receiving calls the unit will automatically answer all calls and only receive fax documents Note The number of rings before a call is answered in FAX ONLY mode can be changed feature 06 on page 42 4 7 2 Activating TEL FAX mode 1 Make sure feature 77 is set to TEL FAX beforehand page 44 2 Press AUTO ANSWER repeatedly to display the following TEL FAX MODE The AUTO ANSWER light is ON 36 3 The ringer volume setting should be ON page 19 c AUTO ANSWER C_ _ STOP How phone calls and faxes are received 1 INCOMING CALL will be displayed but the unit will not ring The unit will wait for the duration of 2 rings before answering the call The number of rings is determined by the TEL FAX delayed ring setting feature 78 on page 44 During this time an extension telephone if connected to the same line will ring The unit will answer the call and try to detect a fax calling tone When a fax calling tone is detected The unit receives the fax automatically without ringing When a fax calling tone is not detected The unit will ring 3 times You may answe
81. to multiple parties page 32 33 MANUAL BROAD To transmit a document to multiple parties manually page 32 33 4 JUNK FAX PROHIBITOR To use junk fax prohibitor page 38 Q COLLATE To make a collated copy page 40 Q RESOLUTION To select a resolution page 30 39 AUTO ANSWER To turn the auto answer setting ON OFF page 35 36 Q QUICK SCAN START To store a scanned document into memory and then send it page 30 Q REDIAL PAUSE Toredial the last number dialled If the line is busy when you make a phone call using the MONITOR button the unit will automatically redial the number up to 5 times To insert a pause during dialling HANDSET MUTE To mute your voice to the other party during a conversation Press again to resume the conversation R To access special telephone services such as call waiting page 26 or for transferring extension calls D MONITOR To initiate dialling B HELP To print helpful information for quick reference page 19 DIRECTORY PROGRAM To store or edit names and telephone numbers page 24 MENU To initiate or exit programming 1 Introduction and Installation NAvIGATOR VOLUME To adjust volume page 19 To search for a stored item page 25 32 To select features or feature settings during programming page 41 To navigate to the next operation p CALLER ID PRINT To print the
82. umber and then make the correction To delete a character number Press 4 or gt to move the cursor to the character number you want to delete and press STOP To erase all characters numbers press and hold STOP 3 1 2 Storing navigator directory items 1 Press DIRECTORY PROGRAM 2 Press 3 Enter the name up to 10 characters see page 21 for instructions 4 Press SET c Enter the telephone number up to 30 digits 6 Press SET The display shows the number of items stored in the navigator directory briefly To program other items repeat steps 3 to 7 Press DIRECTORY PROGRAN Helpful hints You can confirm the stored items by printing the telephone number list page 62 Note f SPACE 5 DIRS is displayed you can store only 5 more items A hyphen or a space entered in a telephone number counts as 2 digits To correct a mistake Press 4 or gt to move the cursor to the incorrect character number and then make the correction To delete a character number Press 4 or to move the cursor to the character number you want to delete and press STOP To erase all characters numbers press and hold STOP 3 1 3 Editing a stored item 1 8 9 Press gt Confirm that there are no documents in the document entrance Press or gt repeatedly to display the desired item Press DIRECTORY PROGRAM Press X
83. ut the written consent of Panasonic Communications Co Ltd 2005 Panasonic Communications Co Ltd All Rights Reserved arene Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink etc 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Do not cover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the mains lead Install the unit where no one can step or trip on the mains lead 10 Do not overload power outlets and extensio

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