Archived Lives – User manual
Contents
1. 20 Describing relations IM Diss N 20 Ra 21 21 AG anita anuestensacele ues 22 N eral 23 Creatine gus sum 23 Addie people a o Rene sree AE ere 23 1154 1 0 24 eo ay alee erou ee eee eee 24 25 CREATING a SUD casein 25 Dhani sot ec 26 2 Creating a user You can create a user from the homepage when you are not logged in to the site il Archived Lives Your memories are treasures Nuilla purus oft sodalos if lacus sit armet porta vulputate purus Sed feugiat neque dul eget pretium sapien congue sit amet E2. Private Share this collection with 5 Groups view collection add too collection Family LI Co Workers LJ O University LI Manage collection permissions 6 You can fine tune who you share each collection with below Share this collection with Custom angus 9 Angus Cameron N Mark Cameron Remove 19 Private renders the collection visible only to the user Groups allows the user to share a collection with the groups they create in the manage groups page They can limit the group to only be able to view the contents and not add or give full access Custom allows the user to share or hide the collection with specific people The user starts typing the name of a person and an auto complete will be displayed to allow the user to choose the specific person They click on the name and it will appear in either of the lists and then they can add more or click SAVE Friends These are some of the operations that can be performed when visiting profile of a friend Modifying group membership ras SONS 1 The user can click on Manage groups after having hovered over the FRIENDS Oliver Cameron DUTTON 1984 Present FRIENDS i Manage groups COLLECTIONS Describe Relationship Send message Add Oliver Cameron to your friend groups 2 Then in a popup they can check and uncheck the groups which they want to you want to create a new group go to the
3. Manage my groups page 2 Family user to be a part of C Co Workers O University Describing relationship 1 The user can click on Describe relationship after having hovered over the FRIENDS button Oliver Cameron 1984 Present FRIENDS Manage groups ITS COLLECTIONS Describe e Send message REMOVE 2 Then in a popup they can choose their relationship with the person mother son Grandfather etc from the dropdown and then click SAVE Describe your relationship with Oliver Cameron Choosing a family relationship will move the friend into the Family member list 20 Send message TS End COLLECTIONS Oliver Cameron 1984 Present FRIENDS Manage groups Describe Relationship Send message SEND YOUR MESSAGE ing friendship NTS COLLECTIONS Oliver Cameron 1984 Present FRIENDS Manage groups Describe Relationship Send message 21 1 The user can click on Send message after having hovered over the FRIENDS button 2 Thenina popup they can write a message to the friend which will automatically be added to the conversation they have going 1 The user can click on REMOVE after having hovered over the FRIENDS button Upload a document Oliver 1984 Pres ALL DOCUMENTS COLLECTIONS Upload new documents 22 When the user is friends with someone they can upload docum
4. aaa tence 8 4240 vee nee E etree nS ere 9 IVI POG steer ieee tee 9 10 E A A 10 Important 10 Creatine a New Coll CUO i cotesecacentnteamoneiedemnadaniaosodsaasctas uaceoatsediinmabaderiosoiscceiealeniscaretiedumenebatananotecaen 10 mere ees te een ee ee ee ee eee 11 ee ee ees 11 AANE E O E 11 areteecasess 13 DOCUMENT 14 E cess 14 Tee SUNG an 15 Moving CONS 16 17 17 INS grec cance tet E E A 18 Changing TAME 18 Changing privacy SS CUS e 18 FE FTN aS EEE VENA SA MEAS 20 Mo dilyimng SrOUD Membership ianei
5. CREATE A NEW ACCOUNT y Create a new account Start sharing your memories First Name Last Name Birth Year ex 1984 Password min 8 characters Confirm Password Wort Female First Name Hirst Name The First Name field is required Sucessfully created account You will receive an e mail to activate your account PEN archivedlives com Account Activation archivedlives com lt noreply archivedlives com gt to me Activate account for budfre Please click this link th Activate Your Account Click the big green button create a new account A pop up will appear with the required information to create an account All fields are required Any errors with fields in the form will display with a red box under them If the account creation is successful the pop up closes and a message is displayed telling the user they will receive an e mail to confirm their account User should receive an email like this and can click on the link to activate their account Upon clicking they will be redirected to the home page and can then use their e mail and password to login Login Login Users can log in from the home page by entering their E Mail Address Password Into the form at the top of the page and then pressing the LOGIN button First Login On the first login a user will be guided through a 3 stage process to enter some basic information and start adding their firs
6. Finer permissions are available once custom collections are created Assigning to a collection Once an image is uploaded the user can choose the collection in which to place it By default Shoebox will be selected Select a collection Shoebox or create a new one The user can create a new collection by or create a new ong Family Holidays entering the name here and then clicking on SUBMIT The user can select an existing collection from the dropdown and then clicking Important documents SUBMIT Your collections Family Holidays Select a collectio Shoebox Adding Videos Videos can also be uploaded but have to come from a third party provider Currently only videos from e Youtube e Vimeo Are compatible with the system 1 Same as for an image document the user opens the document upload popup and then clicks on Add a video pictures Add a video 13 2 The user then enters the URL of the video Video link outube com watch v c9luu8aED7E fran Vourubeor Vinee e g http www youtube com watch v c9luu8a ED E http vimeo com 25298569 Choose the collection at the bottom of the popup and click SUBMIT Viewing Documents When a user clicks on a document they will be brought to the detail page Here they can see a larger version of the document edit its properties view add comments click on it to get a bigger picture in a popup or download a copy of the PDF DOCX etc Editin
7. The user can mouse over the text and a Friends activity Messages i Mark Cameron commented on dropdown will appear containing all the ee Your Photo relevant notifications 3 minutes ago 1 Clicking on one will take the user to the document in question so they can see the 5 fa Oliver Cameron wants to be your docu ment comment etc k friend eiia The user will also receive their friend requests in this dropdown They can then quickly accept or ignore the request by clicking on the corresponding button Clicking View All will take the user to a page where they can see all their current and past Messages notifications or all active friend requests There is a messaging system on the site where the user can read and send messages with the people they are friends with on the site It is not possible to send messages to users one is not a friend with riends activity Hi Messages My Account Mark Cameron 7 seconds ago C Hey Great to find you on the site Have a good lily one Mark View all messages My Account In much the same way as for the notifications there is a number in an orange box displaying the number of unread messages from the users friends Hovering over it with the mouse displays a dropdown with teasers from the 3 most recent messages clicking on one will bring the user to the conversation This menu allows you to edit your profile information
8. suffer on bigger screens To change the image the user needs to click on the EDIT BACKGROUND PICTURE button Then the steps are identical to changing the John S profile picture 1984 Preser Fro m Lon France EDIT MY P Edit My Profile The user can edit their basic profile information if they click on the EDIT MY PROFILE button This will open a popup with a form where the user can make the desired changes Here the user can change their e Maiden Name e Middle Name Basic information Maiden name Middle name Gender Gender Female e Where they are from e Where they live Contact information e Biography Where do you come from Where do you live now London England Paris nes To save the changes just click on the SUBMIT France button Biography You can enter a short biography max 300chars to display on your profile ndon and now work as an artist in Paris CANCEL SUBMIT Collections All the documents belonging to a user are kept in collections to help organize and catalogue them as well as allow for privacy rules so that the user can control which are private and which can be shared with family or other groups of friends By default a user has 2 collections created for them one called the Shoebox and the other Important Documents Documents can be images photos videos PDF s or Word documents Shoebox This collection is meant as a place to keep documents prior to categorizi
9. where they can modify the profile picture background profile information friend documents etc just as if it were their own profile There is just a little text below the subjects name saying who the curator for the page is Managing a Subject Your subjects Subjects are people who you curate an account for becase they are unable to manag no longer with us D Angus Cameron lt o Nol fications Friend requests 1 View all Mark Cameron added them asa friend ACCEPT IGNORE Cranatn NMA ci th From the manage subjects page the user has an over view of the subjects they have created and can see the notifications for each of their subjects in the drop down or by hovering over the notifications link The functionality is identical to that of their own found in the header of the site 26 Messaging A user can send a message to one anyone on his or her friends list Messages My Account Q Friends activity Cameron Mark Cameron a Oliver Cameron 9 Angus Cameron SEND John Smith 2 minutes ago Hi Oliver great to hear from you after all this time We should meet up again and talk about the old time John h Oliver Cameron 12 seconds ago Hi It has been a while How does Thursday sound John Smith less than 5 seconds ago Thursday is perfect Reply 27 To access the messaging the user can click on Messages in the header of the site Clicking on C
10. DECEMBER 9 2013 ARCHIVED LIVES USER MANUAL www archivedlives com MARK CAMERON DEVFACTORY SARL mark cameron devfactory ch Contents renne a ceva an 3 4 LOBI 4 ars ue ott end eae tea kn tan vse 4 5 ee ee eee E N eee 5 POT ING 7 aE eE naib 7 REATO E 7 7 PRES 7 MVA COUN oira 8 N snus 8 Changing Prole PICtUTG de
11. REATE NEW MESSAGE brings the user to a new page where they can write their message to a friend The user types in the name of the person they want to send a message to It includes an autocomplete on the list of friends They then enter the body of the message in the text area below and click on SEND This will then start a conversation or post the message to the existing conversation that is already happening between the two users The user can then reply or send a new message using the text area at the bottom of the conversation
12. access your groups and subjects and logout of the site sages My Account My Profile Edit Account Manage groups Manage subjects Logout Profile Box EDIT BACKGROUND PICTURE John Smith 1984 Present France EDIT MY PROFILE Changing Profile Picture From London England Lives in Paris My Profile Takes the user back to their profile Edit Account Opens a popup where the user can edit their personal information such as name address and modify their password Manage Groups Takes the user to the Groups page Manage Subjects Takes the user to the Subjects page Logout Logs the user off the site 1 Friend 0 Family members Short biography Grew up in London and now work as an artist in Paris Clicking on the profile picture allows the user to change their profile picture After having clicked on the photo and having uploaded a new image the user will be able to crop the photo SKIP CROP Clicking and holding the mouse while hovering over the image and then dragging to draw a box will allow the user to select a portion of the Original image Once satisfied with the choice the user can click on CROP The user can also click on SKIP to not perform any crop Changing Background Picture The user can also change the image that appears behind their profile box It is recommended to use an image with a width of at least 1000px or more otherwise the quality will
13. e user can click on any region of a photo at which point a box appears around the image and they can then search for the name of a friend to tag It is also possible to enter the name of someone who does not have an account on the site and save it as is Once complete the user can click on Finished Tagging at the top of the image All the users that have been tagged in a photo will then appear at the bottom of the image Hovering the mouse over one will make a white square appear over the tagged user in the image An image can easily be moved from one collection to another Manage this document tH Add a person Ad Move to a different collection DELETE THIS DOCUMENT 16 1 The user hovers over the Manage this document box above the image and then selects Move to a different collection 2 The user selects a different collection Move document to another collection and then clicks SAVE You can move a document to a different collection ma Choose collection Family Holidays Deleting The user hovers over the Manage this Manage this document document box above the image and then selects DELETE THIS DOCUMENT Add a person Move to a different collection DELETE THIS DOCUMENT Ww Commenting Users can leave comments on documents Discuss this document 0 comments 1 Below the image on the right hand side is 8 comment box The user enters the text in box and clicks o
14. ed Users can now click on FINISH and they will be able to view their profile Profile The user profile page is the landing page for users after logging in as well as the page that a user will see when visiting another person s profile From this landing page you access all the functionalities with respect to the users documents collections subjects groups and profile information But also find other people and access the profiles of your friends and family Header Archived Lives Q Friends activity Messages My Account O my VY Return to profile The header of the profile page allows you to easily return to your profile page by clicking on the 1 Logo 2 My Account 3 Profile Picture Search You can find people you know by typing in all or part of their name Upon clicking the magnifying glass or pressing enter after having typed in a name you will be shown the matches on another page Users with whom you are already friends will be displayed at the top so you can quickly access their profiles Users with whom you are not yet friends will be displayed afterwards Friend s Activity This is similar to the notifications system on Facebook in that when someone adds a document to your profile comments on one of your documents or tags you in a photo you will receive a notification When the user has a notification a number will appear in an orange box above the pictogram scores ews
15. ents to the users public collections or collections which they are part of because of a group membership The mechanism is exactly the same as if they were on their own profile and adding documents to their collections The uploading user will receive notifications just as if the document were in one of their collections Groups The user can organize their friends into groups to more easily share documents specifically with them Friends can be placed into more than one group at a time so a colleague who is also a school friend can be in your Co Worker group and your Classmates group Creating a Group i Messages 1 The user goes to their account dropdown menu in the header and My Account chooses Manage groups My Profile Edit Account Manage groups J Manage subjects Logout 2 They enter the name of the group and click on CREATE Create a new group Family CREATE Adding people to a Group y They can select the group they want to You friend g rou ps add users to by clicking on the title in the list at the top of the page Family o Co Workers DELETE GROUP 2 Then they click on ADD FRIENDS TO lt group name gt ADD FRIENDS FAMILY 23 3 This will display a popup where the user can select which friends they want to Mark Cameron i2 Oliver Cameron add to the group They check the boxes of those they want then click SUBMIT Select the frie
16. g 1 The user can click the big green button Eiffel to edit and add a description and other Meta data to a document What s the story behind this document 14 2 The user can fill in the What s the story behind this document Tell the world what the document is about Eiffel Tower Tit e e Description A photo from our Family Holiday to Paris in 2009 e Location e Date 3 Then press PUBLISH YOUR TEXT Paris France 2011 07 20 PUBLISH YOUR TEXT 4 Once saved they will return to the page Eiffel Tower and the data will have been updated July 2011 Paris France A photo from our Family Holiday to Paris in 2009 What s the story be Tagging Users can tag friends in their documents be it a video or an image 1 The user hovers over the Manage this Manage this document document box above the image and then selects Add a person Add a person Move to a different collection DELETE THIS DOCUMENT b 15 Manage this document Click on the photo to add a person Finished tagging Type any name or tag Cameron a Oliver Cameron Mark Cameron Click on the photo to add a perso Finished tagging Eiffel Tower Family shot July 2011 Paris Picture of the family in front of the Eiffel tower People in this document Oliver Cameron Remove Ang le Schwab Remove Moving Collections This changes the mode of the picture and th
17. laced in their Shoebox collection for the time being There are 2 ways to upload photos and documents Choose and Upload This method can be used on Desktops Laptops Mobile devices and tablets 3 Add your first documents 1 Clicking on Choose Files will UPLOAD open a file select dialog GE EOE where the user can select 1 or more files up to 50 2 Clicking on UPLOAD will Choose Files 4 files UPLOAD begin the upload process 3 Once complete the images will appear below the upload bar Drag and Drop This method is only possible on a Desktop or Laptop computer Another possibility is to drag and drop files from a folder or desktop on your computer and drop them in the white box Choose Files 4 files Meta information Select 1 or more files from a folder or desktop click and hold and then drag the photos to the browser window When the users mouse is over the lighter colored box below the green upload bar you can let go of the mouse button and the images will begin to upload to the server Once uploaded the images will present themselves in a similar fashion to the method above Now that the images are uploaded users can add a title to the image and choose the privacy settings of the image which allow an image to be public and viewable by everyone or private and only visible to themselves Finer permissions are available once custom collections are creat
18. n PUBLISH YOUR COMMENT That s a really great photo of the family PUBLISH YOUR COMMENT 2 The comment will then appear below John Smith less than 5 seconds ago the text box That s a really great photo of the family l 17 Collections Changing name Manage this collection Family Holidays Manage collection information f DELETE THIS COLLECTION Change collection name Share this collection with Family Holidays Manage collection permissions You can fine tune who you share each collec Changing privacy settings Family Holidays Manage this collection Manage collection information f DELETE THIS COLLECTION Manage collection permissions You can fine tune who you share each coll Share this collection with Public 18 The user hovers over the Manage this collection button when in a collection and then selects Manage collection information 2 This opens a popup where the user can change the name and then click on SAVE The user hovers over the Manage this collection button when in a collection and then selects Manage collection information This opens a popup where the user can select the privacy type from a drop down The options are e Public e Private e Groups e Custom Public makes the collection visible to everyone who visits the profile Manage collection permissions 4 You can fine tune who you share each col Share this collection with
19. nds you want to add to the group Family CANCEL SUBMIT Removing user from group Family Clicking on the cross in the top right of a user N will remove them from the group Mark Cameron Deleting a group DELETE GROUP Clicking on the DELETE GROUP button will permanently remove the group ADD FRIENDS TO FAMILY 24 Subjects A user can create a subject which is a profile that belongs to someone other than them They will then be the curator of this subject and will be able to edit the profile just as if it was their own They then receive all the notifications for their subjects on the Manage Subjects page E Messages My Account 3 My Profile Edit Account Manage groups Manage Logout Creating a Subject Create a new subject First name Last name Birth day Date of death optional Female Male x iii ArchivedLives Q Angus Cameron ted by john Smith 1906 1983 EDIT MY PROFILE ALL DOCUMENTS COLLECTIONS Re OY 5 Br 4 1F 0 Fan Short biography 25 To access the subject management page the user goes to their account dropdown menu and selects Manage subjects The user must enter some basic information about the subject e Name e Date of Birth e Sex The date of death is only needed should the subject no longer be alive Once submitted the user will arrive on the profile page of the subject
20. ng them User can store several documents of the same type and then create a collection and move the relevant documents into it The Shoebox can also be for documents that just don t need categorizing Important Documents This collection is for storing scans and images of important documents such as birth and death certificates wills and anything else that the user may find helpful Creating a New Collection To create a collection the user needs to use the document upload popup select a document and then enter then upload the document to a new collection by specifying a name for it 10 Documents Adding Documents Users can add images and or videos to their collections At this point the user can also dictate in which collection to place them Adding Images 1 The user should click on the big green EDIT BACKGROUND PICTURE element containing the text Upload John Smith new documents which will be the first 1984 Present item in the list of their documents From London England L France Note If they are in a collection the popup will automatically select the ALLDOCUMENTS COLLECTIONS current collection as the place to save the uploaded documents Upload new documents 2 A pop up will be displayed containing an upload form much like the one during stage 3 of the First Login popup The only difference being that the user can create a new collection to upload them to or choose an existing one Now the use
21. r can perform the upload using either of 2 methods Choose and Upload This method can be used on Desktops Laptops Mobile devices and tablets Choose some files from your computer or drag and drop them to the zone below 4 Clicking on Choose Files will open a file select dialog where the user can select 1 or more files up to 50 Drop image 11 Choose some files from your computer or drag and dr 3 files selected UPLOAD Drag and Drop Clicking on UPLOAD will begin the upload process Once complete the images will appear below the upload bar This method is only possible on a Desktop or Laptop computer Another possibility is to drag and drop files from a folder or desktop on your computer and dropping them in the white box _wallpaper jpg Choose Files 4 files UPLOAD Meta information 12 4 Select 1 or more files from a folder or desktop click and hold and then drag the photos to the browser window When the users mouse is over the lighter colored box below the green upload bar you can let go of the mouse button and the images will begin to upload to the server Once uploaded the images will present themselves in a similar fashion to the method above Now that the images are upload users can add a title to the image and choose the privacy settings of the image which allow an image to be public and viewable by everyone or private and only visible to themselves
22. t documents Each stage is optional but will help flesh out their profiles Welcome You re new account has been created You can now begin filling in your profile and add come documents to a collection Follow this step by step guide to complete the first stages BEGIN No thanks I ll give it a miss Stage One Clicking on BEGIN will allow you to upload a profile picture 1 Add a profile picture gif Choose File Noffile chosen UPLOAD 1 Add a profile picture Click on Choose File to browse for a file on your computer or mobile device to use as a profile picture Allowed file types are JPG JPEG and GIF Once the image is uploaded it should appear in the circle and the user can then click on the NEXT STEP button to proceed Stage Two Stage 2 is used to enter some of the basic information that will appear in the user s profile box such as where they are from where they live and a short biography about themselves Where are you from This is to input the city and or country of the users or where they grew up Where are you now This is the current place of residence of the user Biography Here a user can give a short 300 character description about themselves to help friends and family find them should many people share the same name When done click on NEXT STEP to proceed Stage Three Here the user can upload their first documents The documents will automatically be p
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