Gmail User's Manual
Contents
1. 1 Go to the address htto mail google com 2 Click the Sign up for Gmail link The registration form opens Sign in to Gmail with your Google Account Username Password C Remember me on this computer Lcannot access my account Sign up for Gmail About Gmail New features Using Gmail 3 Fillin the fields of the registration form Note All fields are mandatory 4 Click the accept Create my account button at the end of the registration form A congratulation page appears Your Gmail account is now available 5 Click the I m ready show me my account link Your inbox opens You are now ready to use Gmail Using Gmail General Overview of Gmail Interface Googe Gmail Calender Documents Photos Groups Reader my services gt FL secu Gilecwacom Gem TT a Search Mail TT Ee Gmi Compose Mail E International Herald Tribune Surprising reversal revives Qantas takeover bic Web Cii gt Inbox 4 More actions Refresh 1 40f4 Sama Select All None Read Unread Starred Unstarred Sent Mail Drafts All Mail Spam 8 Trash Contacts w Quick Contacts More actions Select All None Read Unread Starred Unstarred Get Gmail on your phone It s super fast Visit http mobile google com on your phone s web browser Learn more You are currently using 0 MB 0 of your 2848 MB Gmail view standard with chat standard without chat basic HTML Learn mo2. 62 Chatting with Gmail 64 Chatting with Gmail How to Chat with Gmail Concept Google has included the Google Talk functionality into Gmail You can therefore chat in real time with your all Gmail Quick Contacts without signing out of your account Note To chat with your Quick Contacts they also need to log into their Gmail account Description Contacts v Quick Contacts Search add or invite Set status here w Sos c gmail com Contact details Change picture Recent conversations Show in Quick Contacts Auto Add contact Show all Chatting with a Quick Contact 65 Chatting with Gmail Table 1 Chatting with a Quick Contact Item Name A Quick Contacts pane B Quick Contact pop up window C Chat button D Mail button E Chat statuses Function Enables you to view and manage your Quick Contacts list Displays the basic information and management option about the Quick Contact Click this button to start a chat with your Quick Contact Click this button to write an e mail message to your Quick Contact Displays the Quick Contacts chat status Type your text Options A Pop out B C Chat pop up window Table 2 Chat pop up window Item Name A Text field B Pop out button C Options button 66 Function Type your text in this field to start your chat Click this button to launch the chat in a separate
3. How to Manage SPAM 3545 s64 cata di cio oe ae oe a5 bene eee lee 48 Managing Your Contacts How to Create a Contact 44 65 6b 446664 4 Oo oe 4b Go 44 ewe ee EES How to VIEW a Contact waycd beens hee 2 Se eS EHS C4 eee ORE REE OLE How to Create a Personalized Contact Group 0 00 eee How to Manage the Quick Contacts List isu dese kee dey sands es Chatting with Gmail How to Chat with Gmail ceca s eed sod cdh ec aaee hey EWS 45GR0 4 SERS Bs How to Invite People to Chat with Gmail 21 tht eek dees bd eee How to Use Choat Statuses i 644246 sdi ds 46 Sha aah be eS anes How to Manage your Chats in the Chat History 05 Using Google Calendar How to Access to your Google Calendar 0 00 cece Google Calendar Overview 0 ccc eee eens How to Add an Event in your Google Calendar How to Edit an Event Details s sveyoc see eu ay Hawes a eee eSe thew How to Delete an Event in your Google Calendar How to Share your Google Calendar with Other People Index Using Gmail Using Gmail How to Get a Gmail Account Concept Until very recently Gmail was based on a system of invita tions you needed to ask registered users to send you an invita tion by e mail messages Today to create your new Gmail account you do not need to go through this system of invitations anymore Gmail is now open to everybody and it is just a few clicks away Procedure
4. It has applied your modifications Note Using Google Calendar If one or several contacts do not have a Google Calendar account Google notifies you in a pop up window You can there for choose to send them an invitation to Google Calendar 9 Using Google Calendar 92 Index A account get an account 6 add Bcc link 12 add Cc link 12 archive Archive an E mail Message 45 Search a specific Archived E mail Message 47 Search your Archived E mail Messages 47 View your Archived E mail Messages 47 attach a file attach a file link 12 attachment Add an Attachment 14 attach a file link 16 attach another file link 15 attachment field 15 rules concerning attachments 14 B BCC 11 Blind Carbon Copy 11 browse button 15 Rs calendar Access to your Google Calendar 77 79 Add an Event in your Google Calendar 81 Google Calendar Overview 79 Using Google Calendar 75 Carbon copy 11 CC chat Chat Statuses 71 Chat with Gmail 65 Chatting with Gmail 63 Google Talk 65 Invite People to Chat with Gmail 68 Manage your Chats in the Chat History 73 check spelling 12 compose mail link 13 contact Create a Contact 53 Create a Personalized Contact Group 58 Manage the Quick Contacts List 61 View a Contact 56 contacts Contacts pane 9 D delete an E mail Message 22 discard button 12 draft drafts link 21 drafts page 21 Edit your Drafts 21 94 save an E mail Message as Draft 20 E event Add an Event in your Goog
5. Apr 30 oO C m 4 liD Apr 30 More actions 1 16 of 16 Select All None Read Unread Starred Unstarred Chat History in Gmail 73 Chatting with Gmail Table 6 Chat History in Gmail Item Name A Move to Inbox button B More actions drop down list C Selection check box Procedure Function Click this button to send your chat to your inbox Select the action you want to apply to your chat Check the box of the chat you want to select 1 On any Gmail page click the Chats link in the Box selec tion pane The Chats box opens 2 Check the box next to the chat to select it The chat turns into a different color 3 Click the Move to Inbox button Gmail displays a confirmation message It has moved your chat to the inbox 74 Using Google Calendar Using Google Calendar 75 Using Google Calendar 76 Using Google Calendar How to Access to your Google Calendar Concept Google Calendar is a feature which enables you to organize and share events with your friends through a graphical and clear interface Google Calendar is a free feature available to any Gmail user Procedure 1 On any Gmail page click the Calendar link in the Goo gle Services links on the top of the page The Google Calendar homepage opens 2 Enter your log in information Sign in to Google Calendar with your Google Account Email Password Remember me on this computer cannot acces
6. Name Function A Selection check box Check this box to select the e mail message you want to mark as unread B More actions drop down list Click this list to select Mark an unread C Confirmation message Gmail displays this message to confirm your e mail message has been marked as unread Procedure 1 On any Gmail page click the selection check box of the e mail message you want to mark as unread The selected e mail message turns into a different color 2 In the More actions drop down list select Mark as unread Gmail displays a confirmation message It has marked your e mail message as unread 3 Click a second time on the selection check box of your e mail message Your e mail message now has the same color as the other unread e mail messages 30 Managing your E mail How to Search your E mail Concept Google has powered Gmail with a search engine which enables you to browse through your e mail for soecific mes sages This feature is also useful if you need to gather messages with the same features before applying stars See How to Manage Stars with your E mail on page 39 or labels to them See How to Manage Labels with your E mail on page 41 Description a Search Mail Search the Web B C Gmail Search Engine Table 2 Gmail Search Engine Item Name A Search engine field B Search Mail button C Search the Web button Function Enter key words in this field
7. button D Mail button E Chat statuses Chat Invitations Function Enables you to view and manage your Quick Contacts list Displays the basic information and management option about the Quick Contact Click this button to invite the con tact to chat in Gmail Click this button to write an e mail message to your Quick Contact Displays the Quick Contacts chat status You have 50 Gmail invitations left To invite people to Chat type their email addresses here Send Invites Sending Chat Invitations Table 4 Sending Chat Invitations Item Name A E mail addresses input field B Send Invites button Function Displays the e mail address of the contact you want to invite to chat Click this button to send invitation to the 69 Chatting with Gmail 70 Procedure 1 On the Quick Contacts pane move your mouse over a contact s name that does not have a chat status The Quick Contact pop up window opens Note Refer to the Chat statuses table in the previous section 2 Click the Invite to chat button The Chat Invitations window opens It displays the e mail address of the contact in the input field 3 Click the Send Invites button Your contact will receive your invitation Chatting with Gmail How to Use Chat Statuses Concept Chat statuses are useful if you need to notify your contacts whether you are available or not for a little chat Description w Quick Contacts
8. contacts Gmail automatically generates this list However you can manually decide which contacts to add or which to remove from it In this section you will learn how to manage the Quick Con tacts List Description Add contact to v Create Contact Import Export Frequently Mailed All Contacts Groups 11 of 11 A P Show in Quick Details Contacts Auto Always Never Block Select All None Add contact to x Quick Contacts Management window 6 Managing your Contacts Table 6 Quick Contacts Management window Item Name Function A Contacts area Displays the name and address of your contacts B Show in Quick Enables you to choose which action to apply to Contacts menu the contact Auto Always Never or Block Procedure 1 On any Gmail page click the Contacts link in the Con tacts pane The Contact management window appears 2 Click the All Contacts link Gmail displays all your contacts 3 In the Show in Quick Contacts menu select the action you want to apply to the contact Action Description Always Always displays the contact Auto Displays the contact depending on how often you communicate with her him Never Never displays the contact Block Prevents the contact from communicating with you Gmail displays a confirmation message depending on the action you have chosen Note You need to wait at least 30 seconds to see the changes effective in the Quick Contacts list
9. meet ing and you want them to know about it Sharing your Google Calendar will therefore enables them to view your calendar It saves you time and an e mail message to each one of your contacts Description v Calendars lt __A 19 00 My Calendars fe oe Display only this Calendar Other Calendars Calendar settings Create event on this calendar Search public calendars Manage calend Wiitications BERBER BEER EE BEERS Sharing your Google Calendar 88 Using Google Calendar Table 5 Sharing your Google Calendar Item Name Function A Calendars display pane Displays your different calendars B Share this calendar link Click this link to open the sharing configuration tab Share this calendar Share with Do not share with everyone rae Share all information on this calendar with everyone A O Share onty my free busy information hide details people Share with other people or editwho See all event details lt a e gmail com gt has access ADD A NEW PERSON Make changes AND manage sharing See all event detalls Make changes AND manage sharing Make changes to events See all event details Save See freefbusy information no details C E D Sharing Configuration tab Table 6 Sharing Configuration tab Item Name Function A Trash icon Click this icon to delete a contact with whom you share your calend
10. to start the search 56 Managing your Contacts Procedure 1 On any Gmail page click the Contacts link in the Con tacts pane The Contact management window appears 2 In the search engine field enter the name of the con tact 3 Click the Search Contacts button Gmail displays the results of the search 57 Managing your Contacts How to Create a Personalized Contact Group Concept In Gmail you can create a personalized contact group This function enables you to send an e mail message directly to a predefined group of persons Therefore you do not have to include their e mail adress one by one in the To field Description Add contact to v Create Group Import Export Frequently Mailed All Contacts Groups 0 of 10 Name Details A No groups here Add a group 4 B Select All None Groups Tab Table 4 Groups Tab Item Name Function A Create Group link Click this link to open the Create Group window 58 Managing your Contacts Table 4 Groups Tab B Add a group link Appears if you have not created a group before Click this link to open the Create Group window Back to Groups Import Export Create Group Group name lt j _ A Add contacts i B Cancel D E Creating a Group Table 5 Creating a Group Item Name Function A Group name field Enter the name of the group in this field B Add contacts field Enter the name or the address of the contacts in this fiel
11. Custom message Busy Custom message o Sign out of chat trroeprecrrr Add contact Show all Chat Statuses in Gmail Table 5 Chat Statuses in Gmail Item Name Function A Set status here Click this drop down list to display the drop down list available statuses B Chat statuses list Select the chat status you want to show to your contacts 7 Chatting with Gmail 72 Procedure 1 On the Quick Contacts pane click the Set status here drop down list The chat statuses list appears 2 Select the chat status you want to display to your con tacts Gmail has applied the status Note You can personalize the Available and Busy statuses with a custom message Click Custom message and type your message in the Set status here field Chatting with Gmail How to Manage your Chats in the Chat History Concept Gmail features a chat history functionality that stores all your chats in your account It enables you to view all your chats or a specific one You can also perform on these chats the same actions as on regular e mail messages Gmail provides you several means of organizing your account Description A More actions lt lt B 1 16 of 16 Select All Non starred Mark as unread Add star history options in Settings Learn more theplour Delete ee ae Peedi ome tm O May 7 g F 2 liO May 1 o Label 1 2 li Apr 30 g Label 2 wa 43 O Apr 30 o New label a 1 i gt
12. Nazeer RACHID CDMM 2006 2007 Gmail Gmail User s Manual Nazeer RACHID CDMM 2006 2007 Table of Contents Using Gmail 5 How to Get a Gmail ACCOUN 4 cessed nag eauhtaerscepaetianvaxs 6 General Overview of Gmail Interface dsc lt ckerixe ces eeeeed sew xe 8 How to Check your INDOX essasauaa nunnan ereere 10 How to Send an E mail Message euuuunsan eneren aneren eee as 11 How to Add an Attachment 2563062 ci045226 06 ocd eek ede des 14 How to Reply to an E mail Message 1 eee ec narren nnna 17 How to Forward an E mail Message eect eee 18 How to View your Sent E mail Messages 6 cee ees 19 How to Save an E mail Message as Draft 0 0 eee eee 20 How to Edit your Drafts 5 4 a8 eee Sood oe OS GES Sw ER oR ee ea ws SSS 21 How to Delete an E mail Message wee cece cc ete ete eee 22 How to Empty the Trash sieticuaxecoteeanaeedeeee Sade eed auees 24 Managing your E mail 27 How to Mark a Message as Unread cece cee eee 29 How to Search your E mail ps4 564 2 f ace 2 ctP ecb eden le ated kk ded ed 31 How to Cr ate PSS csr ik 2k seca ae hte Seeders ana ee oh ea 33 How to Search your E mail 4 6525 5 4 be one Shee eee secon vd eos 37 How to Manage Stars with your E mail 000 eee ee ee eee 39 How to Manage Labels with your E mail 0 ee eee Al How to Archive an E mail MESSAGE 1 ee ee ee eee 45 How to Search your Archived E mail Messages 000 eee 47
13. address from a previously received message can be tedious Therefore it may be useful to have a Gmail contact directory which will contain all the necessary information Description A B Compose Add contact to v Contact Import Export Frequently Mailed All Contacts Groups 9 of 9 t Show in Quick Name Details Contacts o Auto g o Auto g o Auto O Always J o Auto oo Auto o Auto oo Auto 0 e Auto Select All None Add contact to x Contact Management window 53 Managing your Contacts Table 1 Contact Management window A All Contacts link Create Contact link Back to Contacts Add Contact Name Primary Email Notes Picture C Loam more y Click this link to display all your contacts Click this link to create a contact upload picture add more contact info i F G Cancel H Adding a Contact Table 2 Adding a Contact Item A 54 Name Name field Primary Email field Notes field Their pick My pick Add more contact info link Function Type the name of the contact in this field Type the main e mail address of your contact in this field Type additional information in this field Select this option to display the picture of the contact Select this option to upload and display a personalized picture for your contact Click this link to add additional informa tion about your contact Managing your Co
14. ages with the label you have selected 2 Check the box to select the e mail message 3 Click the Remove label button Gmail displays a confirmation message It has removed your label from your e mail message Note You can remove labels to several e mail messages at a time Managing your E mail How to Archive an E mail Mes sage Concept In Gmail you can archive your e mail messages This func tionality removes the messages from your inbox but does not delete them It is useful if you need to put in order your inbox or store old and important messages Description NYT Travel Check In Check Out Paris The Five Hotel Archive More actions B v Refresh 1 7 of7 Deo oma 3 15 pm May 6 aCe e Mar 24 ema m gt Mar 22 o Mar 17 lt stilliees _ 4 Qe oe Jan 31 12 23 06 More actions J 1 7 of7 Select All None Read Unread Starred Unstarred Archiving an E mail Message 45 Managing your E mail Table 10 Archiving an E mail Message Item Name Function A Confirmation message Confirms the storage of your e mail message B Undo link Click this link to cancel the storage of your e mail message C Selection check box Check this box to select the e mail message you want to archive D Archive button Click this button to archive the selected e mail message Procedure 1 On your Inbox page check the box of the e mail mes sage you want
15. ar B Permission level drop Select the level of permission to apply down list to your contact C Cancel button Click this button to cancel your modifi cations D Save button Click this button to save your modifi cations E Back to Calendar link Click this link to go back to your cal endar without saving your modifica tions 89 Using Google Calendar Table 6 Sharing Configuration tab F Add a new person field Enter the e mail address of the peo ple with whom you want to share your calendar G List of people sharing Displays the name and e mail your calendar address of the people who share your calendar H Your e mail address Displays your name and your e mail address Procedure 90 1 On your Google Calendar click the little arrow next to your name in the Calendars display pane A pop up window appears 2 Click the Share this calendar link The Sharing configuration tab displays In the Add a new person field enter the e mail address of the contact 4 Click the Add Person button Google has added the contact to the list of people sharing your calendar Note If you add a contact that is already in your Gmail Contacts list you do not need to click the Add Person button Google automatically adds the contact 5 In the permission level drop down list select the kind of permission you want to grant to your contact 6 Click the Save button Google displays a confirmation message
16. at may harm your computer To improve its security and its filters against soam Gmail has included a Report Spam function that users may use to mark SUSPICIOUS Messages In this section you will learn e how to report a message as soam e how to delete soam Description More ac 1 40f4 Khalil pemer Khalil Hammami e Khalil Hammami o a tu nazeer rachid Reporting soam 48 Managing your E mail Table 11 Reporting Spam Item Name Function A Selection check box Check the box of the e mail mes sages you want to report as spam B Report Spam button Click this button to report the mes sage as spam C Confirmation message Gmail displays this message to confirm your e mail message has been reported as spam D Undo link Click this link to immediately cancel your report A CNet Spam More actions v Refresh B 1 898 Select All 7 Stared Unstarred G Delete ali spam messages notkea marna been in Spam more than 30 days will be automatically deleted go Clint Rodemann IMMEDIATE INVESTOR ALERT tp Apr 30 C MPcom Klum Matthew Fox America j f Bhp 25 osasa Corolovski Although the framework does not directly provide these er Apr 23 O battle under costs t 3 Apr 15 Deleting soam Table 12 Deleting Spam Item Name Function A Delete Forever but Click this button to delete the ton selected spam messages B All link Click this link to selec
17. d C Gmail automatic address Displays automatically the right display field address corresponding to the name you enter in the Add contacts field D Cancel button Click this button to cancel the cre ation of the contact E Create Group button Click this button to create your group if you have finished Procedure 1 On any Gmail page click the Contacts link in the Con tacts pane The Contact management window appears 59 Managing your Contacts 60 N Click on the Groups link The Groups tab opens Click the Create Group link The Create Group window opens In the Group name field enter the name of the group In the Add contacts field enter the name or the address of the contact Gmail automatically displays the corresponding e mail address below the Add contacts field Click the corresponding address to select it Gmail has automatically inserted the e mail address in the Add contacts field Repeat steps 5 and 6 to add as many contacts as you need When you have finished click the Create Group button Gmail displays a confirmation message It has created your contact group Managing your Contacts How to Manage the Quick Contacts List Concept The Quick Contact list features the contacts with whom you mainly communicate In less than two clicks you can either send them a message or chat with them The Quick Contact list is a sort of shortcuts list to your favorite
18. ding an Event to your Google Calendar Table 2 Adding an Event to your Google Calendar Item Name Function A Week days display Displays the days and dates of the selected week 81 Using Google Calendar 82 Table 2 Adding an Event to your Google Calendar B Event creation pop up win dow C What field D Edit event details link E Create Event button F Hours display G Day selection pane Procedure Appears when you want to create an event on a specific day and hour Type the name of your event in this field Click this link to edit and parameter your event Click this button to create your event when you have finished Displays the hours of the selected day Select in this pane the day you want to display in the calendar 1 On your Google Calendar page click on the day and on the hour The Event creation pop up window appears 2 In the What field enter the name of your event 3 When you have finished click the Create Event button Gmail displays a confirmation message Your event appears in your Google Calendar Using Google Calendar How to Edit an Event Details Concept You have just created your event Now you will learn how to add extra information and parameters Description 84 2007 110 1200 25 2007 Repeats Does not ropeat Where Options Reminder Popup Add arosinda Show me as Available Busy Privacy This event is F Defaut O Private Gue
19. e 39 or labels to them See How to Manage Labels with your E mail on page 41 Description a Search Mail Search the Web B C Gmail Search Engine Table 5 Gmail Search Engine Item Name A Search engine field B Search Mail button C Search the Web button Function Enter key words in this field for your search Click this button to search e mail messages that contain the key words of your request Click this button to search the Inter net for pages that contain the key words of your request 37 Managing your E mail Procedure 1 At the top of any Gmail page enter key words in the search engine field 2 Click the Search Mail button Gmail displays the results of the search 38 Managing your E mail How to Manage Stars with your E mail Concept You can use stars to flag any e mail messages of your account This feature enables you e to mark all your e mail messages with a visible symbol e to view quickly all your starred e mail messages in one unique folder It may be useful if you need Gmail to remind you to check certain e mail messages again Description 24x7 Web Hosting Support www pchelpline com We support your clien lt gt More actions v Refresh 1 40f4 Select All None Read Unread Starred Unstarred O Khalil Hammami How we can earn money Hey Mar 24 go halil Hammami get a real domain name in netor c Mar 22 F alil Hammami Orkut Inv
20. essage as Unread Concept Marking an e mail as unread is feature which allows to restore the original unread status to an e mail you have already opened This is useful if you want Gmail to remind you to reread an e mail message Description About Today How to Break a Bad Habit A bcp lt gt _Albhive More actions lt j B 1 60f6 Seldct All None Read Unread Starre b ore ac Khalil Hammami Khalil Hammami Khalil Hammami oney Hey t our hieni Mar 24 Add star me in net or com A ne Mar 22 ous inscrire de la part det Mar 17 APE abel New I Khalil Hammami 2 Draft uit finally a lot of free sms FebS C Suzette Octillion Ruled right Hydrocarbon Were pushing thru your Jan 31 C nazeer rachid Test Test with Grail Hello World Nazeer Yahoo 12 23 06 __ The conversation has been marked unread C About Today How to Break a Bad Habit ebCip lt gt More actions x Refresh 1 606 Select All None Read Unread Starred Unstarred O Khalil Hammami How we can eam money Hey r fie Mar 24 O Khalil Hammami get a real domain name in net or com Ani Mar 22 Khalil Hammam Orkut Invitation 4 vous insa de la nart d Aa LJ uzette Octilbon Ruled right Hydrocarbon Were pushing thru your an O nazeer rachid Test Test with Gmaill Hello World Nazeer Yahoo 12 23 06 Marking a Message as Unread 29 Managing your E mail Table 1 Marking a Message as Unread Item
21. for your search Click this button to search e mail messages that contain the key words of your request Click this button to search the Inter net for pages that contain the key words of your request 31 Managing your E mail Procedure 1 At the top of any Gmail page enter key words in the search engine field 2 Click the Search Mail button Gmail displays the results of the search 32 Managing your E mail How to Create Filters Concept In Gmail you can use a filter to sort into different incoming e mail messages according to given criteria Description Choose search criteria Specify the criteria you d like to use for determining what to do with a message as it arrives Use Test Search to see which messages would have been filtered using these criteria B m Ie To Doesn t have Subject q _ C C Has attachment Show current filters Choosing Criteria Table 3 Choosing Criteria Item Name Function A From field Type the name of the sender in this field B To field Type the name of the recipient in this field Subject field Type the subject in this field Has the words field Type key words the filter must include in this field 33 Managing your E mail 34 Table 3 Choosing Criteria E Doesn t have field F Has attachment checkbox G Cancel button H Test search button Next Step button Type key words the filter must exclude in this field Check t
22. ges to open them Note New unread e mail messages have the sender s name and the sub ject in bold 10 Using Gmail How to Send an E mail Mes sage Concept Now that you have your Gmail account you are ready to use its main features In this section you will learn how to send an e mail message and how to use the Carbon copy and Blind carbon copy This section describes two new options to send an e mail message the Carbon copy Cc and the Blind carbon copy Bcc These options may be useful if you want to send an e mail message to a third party in addition to the primary recipi ent These two options have two different goals Read the defini tions below to see how to use them properly Carbon copy Cc Use Carbon copy when you want to send an e mail mes sage to a third party who does not have to reply It is useful for notification purposes Blind carbon copy Bcc Use Blind carbon copy when you want to send an e mail message to a third party who will remain hidden to every recipi ent It is useful if you want to keep your contacts secret to every body Note You can use both Carbon copy and Blind carbon copy at the same time 11 Using Gmail 12 Description A To y C Add Ce Add f Subject Attach a file lt _ _ _ _ E Pa T Plain text Check spelling w al Send C Saveno Discard lt d Sending an E mail Message Table 2 Se
23. his box to filter e mail mes sages with attachment Click this button to cancel the cre ation of the filter Click this button to test your filter with the e mail messages you have received Click this button to go to the follow ing step Choose action Now select the action you d like to take on messages that match the criteria you specified When a message arrives that matches the search ay ummm do the following C Skip the Inbox Archive it C Star it A C Apply the label Choose label C Forward it to email address B T fter to Choosing Action Table 4 Choosing Action Item Name A Filter actions B Create Filter button C Also apply filter to XXXX conversations below checkbox D Back button E Cancel button Function Check the boxes of the actions you want to add to the filter Click this button to generate the fil ter Check this box to apply your filter to the e mail messages you have received Click this button to go the previous screen Click this button to cancel the filter creation Managing your E mail Procedure 1 On any Gmail page click the Create a filter link The Create a Filter window displays the Search criteria options at the top of the page 2 Type the criterion or criteria Gmail will use to filter incom ing e mail messages Example If you want to filter e mail messages from a particular contact type his or her name in the From f
24. ield 3 Check the box Has attachement to filter e mail mes sages with attachment 4 Click the Test Search button to verify if the filter works properly 5 When you have finished click the Next Step button The Create a Filter window displays the Choose action options at the top of the page 6 Check the box es of the action s you want to apply to the filtered e mail messages Action Description Skip the Inbox Check this box to archive the e mail message Star it Check this box to add the e mail message to your starred message list Apply the label Check this box to apply one of your labels to the e mail message Forward it to Check this box to forward the e mail message to the recipi ent you define in the field Delete it Check this box to delete the e mail message automati cally 35 Managing your E mail Note You can also check the Also apply filter to XXXX conversations below box to apply the filter to e mail messages you have already received 7 When you have finished click the Create Filter button Your filter has been created and is now active 36 Managing your E mail How to Search your E mail Concept Google has powered Gmail with a search engine which enables you to browse through your e mail for soecific mes sages This feature is also useful if you need to gather messages with the same features before applying stars See How to Manage Stars with your E mail on pag
25. il s online Spelling Checker 5 Edit your message with the various formatting options of the Format Bar 6 When you have finished click the Send button 13 Using Gmail How to Add an Attachment Concept Along with your new e mail message you can attach a file like a picture or an MP3 file This section will explain how to send an e mail message with an attachment Important Since a lot of viruses use attachments in e mail messages to contaminate computers rules concerning attachments are very strict In Gmail your attachment should not e exceed 10 megabytes in size e be an executable file exe files and applications e be a zipped file containing an executable file Description To A i i n a Add Ce Add Bee Subject F d y O Attach another file BZU FT h h i Mme EF EBT Pintet Checkspelling v E Attaching a File 14 Using Gmail Table 3 Attaching a File Item Name Function A Subject field Type the subject of the e mail mes sage in this field B Attachment field Displays the attachment name and its file path on your computer C Browse button Click this button to browse your computer for a file to send D Remove link Click this link to remove the selected attachment E Send button Click this button to send your e mail message with your attachment F Attach another file link Click this link to add another attachment Send file Lookin 9 mages 2 E Coastt
26. itation 4 vous inscrire de l Mar 17 go aXeer rachid Test Test wit ill He Nez 12 23 06 A B Star Management in Gmail Table 6 Star Management in Gmail Item Name Function A Empty star Click it to star your e mail message 39 Managing your E mail Table 6 Star Management in Gmail B Star Click it to remove the star from your message Procedures Applying a Star to an E mail Message Note You cannot apply a star to a message that is in the Trash On any Gmail page click on the empty star next to the e mail message you want to flag The star turns yellow You have successfully starred your e mail message Note You can apply stars to several e mail messages at a time Viewing your Starred E mail Messages Click the Starred link in the Gmail navigation menu The Starred page with all your starred e mail messages opens Removing a Star from an E mail Message On any Gmail page click the yellow star next to the starred e mail message The e mail message is not starred anymore 40 Managing your E mail How to Manage Labels with your E mail Concept Gmail enables you to sort your e mail messages into catego ries with a personalized label In this section you will learn how to manage labels in Gmail Note You can create as many labels as you want and you can apply several labels to the same e mail message Description rename remove 0 conversations F Create a new label Labe
27. l 2 Create Ja E Note Removing a label will not delete the messages with that label Creating a Label 4 Managing your E mail Table 7 Creating a Label Item A nm moO QO Select All None Read Unread Starre ca a o a Name Confirmation message 1 Labels tab remove link rename link Create button Create a new label field Created labels Function Appears to confirm your label has been created Displays the various label manage ment options Click this link to remove your label Click this link to rename your label Click this button to create your filter Type the name of your label in this field Displays labels you have already cre ated Officsal Google Biog Authors jGoogle More actions Mark as read Khalil Hammami Add star Khalil Hammami Khalil Hammam nazeer rachid New label Label 1 lt gt _ lt lt j _ C 1 40f4 am money Hey this our iend im Mar 24 me in net or com Mar 22 us inscrire de la pant de Khalil Hamm Mar 17 1 12 2306 Applying a label Table 8 Applying a Label Item A 42 Name Confirmation message 2 Undo link More actions drop down list Function Appears to confirm your e mail message has been labelled Click this link to immediately remove the label from the mes sage Click this list to select the label to apply Managing your E mail Forbes com Most Paglar Stories Bi
28. l will fill automatically the To and Subject fields Procedure 1 In your inbox page click the e mail message you want to reply to The content of the message appears 2 Click the Reply link at the bottom of the e mail message A copy of the received e mail message appears 3 Write your response at the beginning of this copy Note The basic sending features like adding a Cc a Subject or an attachment are also available for a reply 4 When you have finished click the Send button 17 Using Gmail How to Forward an E mail Message Concept The Forward function is an easy and fast way to transfer to an e mail message to another recipient Instead of filling manually all the required fields Gmail will automatically do all the work for you You will just need to specify your recipient Procedure 1 Click the e mail message you want to forward The content of the e mail message appears 2 Click the Forward link at the bottom of the e mail mes sage A copy of the received e mail message appears Note Note that the subject of this copy is the same as the original e mail message The element Fwd at the beginning of the subject is the abbreviation for Forward 3 Type your recipient s e mail address in the To field Note The basic sending features like adding a Cc a Subject or an attachment are also available 4 When you have finished click the Send button 18 Using Gmail How to View y
29. le Calendar 81 Delete an Event in your Google Calendar 86 Edit an Event Details 83 Guests pane 84 Options pane 84 Share your Google Calendar with Other People 88 F filters Create Filters 33 forward Forward an E mail Message 18 inbox Check your Inbox 10 interface Gmail interface 8 invite a friend Invite a friend pane 9 L labels applying a label 44 creating a label 43 Labels pane 9 95 Manage Labels 41 removing a label 44 M Managing your Contacts 51 Managing your E mail 27 Q Quick Contacts 69 R remove link 15 reply Reply to an E mail Message 17 save now button 12 search Search your Archived E mail Messages 47 Search your E mail 31 37 send Send an E_mail Message 11 send button 13 15 sent mail sent mail link 19 sent mail page 19 spam Delete Soam 50 Manage Spam 48 Report an E Mail Message as Spam 49 96 Report Spam 48 stars applying a star 40 Manage Stars with your E mail 39 removing a star 40 viewing starred e mail 40 subject field 12 15 T to field 12 trash Empty the Trash 24 U unread Mark a Message as Unread 29 V view View your Sent E mail Message 19 V rUSeES 14 97
30. llionaires In Space 24 hours 390 Khalil Hammami tbe Orkut Invitation vous inscrire de la part de Khalil Mar 17 Removing a label Table 9 Removing a Label Item Name Function A Confirmation message 3 Appears to confirm your label has been removed from your e mail message B Remove label button Click this button to remove the selected label from the selected message Procedures Creating a Label 1 On any Gmail page click the Edit labels link The Labels tab of the Gmail Settings window opens 2 In the Create a new label field enter the name of your label 3 Click the Create button Gmail displays a confirmation message It has created your label Note Click the rename or the remove link to rename or remove the label you have created 43 Managing your E mail 44 Applying a Label 1 On any Gmail page click the selection check box of the e mail message The message turns into a different color In the More actions drop down list select your label Gmail displays a confirmation message It has applied your label to your e mail message Note In case of mistake click the Undo link in the confirmation message to remove the label immediately Note You can apply labels to several e mail messages at a time Removing a Label from an E mail Message 1 In the Labels pane on the left part of the screen click the name of the label The Labels page displays all the mess
31. mail displays a confirmation message It has added your event to your Google Calendar 85 Using Google Calendar How to Delete an Event in your Google Calendar Concept If your event is cancelled or if you have made a mistake you can delete an event from your calendar very easily Description Create Event KO EA May 7 13 2007 Day Week Month Next4 Days Agenda k Add ws TTI ves Teu 105 fins Sat 125 Sn tas May 2007 q A wT a E al a es 15m a 2 3 4 O en Di h Gandalf 7 EN gt 10 13 ais nner witi anda 14 15 16 17 16 19 20 Tue May 8 20 00 21 00 eda evert details MacC Menate salrtdas Deleting an Event Table 4 Deleting an Event Item Name Function A Event edition pop up window Appears when you want to edit an event you have previously created 86 Using Google Calendar Table 4 Deleting an Event B Delete link Click this link to delete the event C Google Calendar Event Click the event you want to delete Procedure 1 On your Google Calendar click the event you want to delete The Event edition pop up window opens 2 Click the Delete link A pop up window prompts you to confirm or cancel 3 Click the Delete button Gmail displays a confirmation message It has deleted the event 87 Using Google Calendar How to Share your Google Calendar with Other People Concept Google allows you to share your Google Calendar with your contacts It may be convenient if you want to schedule a
32. mail mes sage 21 Using Gmail How to Delete an E mail Mes sage Concept Gmail provides over 2 8 gigabytes of storage for your account However you may want to organize your e mail mes sages and delete useless ones from your account In this sec tion you will learn how to delete an e mail message Description Delete More actions v Refresh Select All None Read UnreadMBtarred Unstarred Khalil Hammami How we can eant money Hey this Khalil Hammami B get a real domaih name in net or Khalil Hammami O Khalil Hammami 2 Draft enfin les message gratuit finally a lot C Suzette Octillion Ruled right Hydrochrbon We re pushi nazeer rachid Test Test with Grbsit Hel World N Deleting an E mail Message Table 5 Deleting an E mail Message Item Name Function A Delete button Click this button to delete your e mail message from your inbox 22 Using Gmail Table 5 Deleting an E mail Message B Selection check box Click this check box to select the e mail message you want to delete C Confirmation message Confirms the deletion of the e mail message Procedure 1 On any Gmail page click the selection check box of the e mail message you want to delete from your inbox The selected e mail message turns into a different color 2 Click the Delete button Gmail displays a confirmation message Your e mail message has moved from your inbox to the Trash Note Dele
33. nding an E mail Message Item A Name To field Add Cc link Add Bcc link Subject field Attach a file link Check spelling link Discard button Save Now but ton Function Type the e mail address of the main recipients in this field Click this link to send a Carbon copy to a recipient Click this link to send a Blind car bon copy to a recipient Type the subject of the e mail mes sage in this field Click this link to attach a file Click this link to start the spelling checker You can also select the language for the Spelling Checker Click this button to delete your e mail message if you decide not to send it Click this button to save your mes sage as draft if it is not ready to send Using Gmail Table 2 Sending an E mail Message Format bar Use the various formatting options to edit your message J Send button Click this button to send your e mail message Procedure 1 On any Gmail page click the Compose Mail link in the Gmail navigation menu The composing window opens 2 Type the recipient s e mail address in the To field Note Click the Add CC and or Add Bcc links if you want to send a Car bon Copy and or a Blind carbon copy to other recipients Separate their addresses with commas 3 In the Subject field type the subject of your e mail mes sage 4 In the main text area write your message Note You can click the Check spelling link to use Gma
34. ntacts Table 2 Adding a Contact G Save button Click this button to save your contact if you have finished H Cance button Click this button to cancel the creation of the contact Procedure 1 On any Gmail page click the Contacts link in the Con tacts pane The Contact management window appears 2 Click the Create Contact link The Add Contact window opens 3 Fill in the fields with the necessary information Note Click the add more contact info link if you want to add another e mail address a phone number or any other piece of information 4 Click the Save button Gmail displays a confirmation message It has added your contact Note You can view the newly added contact in the All Contacts tab of the Contact Management window 99 Managing your Contacts How to View a Contact Concept Gmai provides a search engine if you are looking for a spe cific contact or if you need to edit that contact s information Description Compose Add contact to M Create Contact Import Export Frequently Mailed All Contacts Groups Search Contacts 9 of 9 Name Details A B AVA o Auto oo Auto oo Auto Oe Always Oe Auto Oe Auto o Auto Oe Auto Oe Auto Select All None Add contact to lt j Contact Management window Table 3 Contact Management window Item Name Function A Search engine field Enter the name of the contact in this field B Search Contacts button Click this button
35. oCoastCover_copy ipg B ink04 ip9 My Recent Documents a My Documertts 33 File name Fides of type Tous les fichiers Browsing a File Pop up Window Table 4 Browsing a File Pop up Window Item Name Function A OK button Click this button to confirm the selected file as an attachment 15 Using Gmail Table 4 Browsing a File Pop up Window B Cancel button Click this button to stop browsing your computer and to go back to the previous screen Procedure 1 Follow the previous procedure See How to Send an E mail Message on page 11 2 After you have written your e mail message click the Attach a file link The attachment field appears below the Subject field 3 Click the Browse button A pop up window appears 4 Browse through your computer for the file you want to attach Reminder The maximum e mail message size is 10 megabytes Make sure your attachment does not exceed this size 5 Select the file and click the OK button The file path appears in the attachment field Note At this stage you can remove the attachment by clicking the remove link or add another attachment by clicking the Attach another file link 6 When you have finished click the Send button 16 Using Gmail How to Reply to an E mail Message Concept The Reply function is an easy and fast way to respond to the sender of a message Instead of filling manually all the required fields Gmai
36. our Sent E mail Messages Concept If you want to keep track of all the e mail messages you have sent Gmail has the right feature for you the Sent Mail link Procedure 1 On any Gmail page click the Sent Mail link The Sent Mail page with all your sent e mail messages opens 2 Click on the e mail message you want to view The content of the selected e mail message appears 19 Using Gmail How to Save an E mail Mes sage as Draft Concept With Gmail you can save an e mail message as draft before sending it If your are not fully sure about a specific element at the moment of writing use this feature to store your e mail mes sage for further modifications Procedure 1 On any Gmail page click the Compose Mail link The composing window opens 2 Write your e mail message 3 Click the Save Now button The message Draft saved along with the time of save appears 20 Using Gmail How to Edit your Drafts Concept As soon as you know how to edit your final e mail message you may want to modify the draft you have previously saved Procedure 1 On any Gmail page click the Drafts link The Drafts page opens 2 Click the draft you want to edit The draft opens 3 Edit your draft according to your modifications 4 When you are finished click the Send button Note At this stage your draft has automatically become an e mail mes sage Your recipient will therefore receive a regular e
37. re 2007 Google Terms of Use Privacy Policy Program Policies Google Home Labels Label 1 1 Label 2 H Edit labels w Invite a friend Give Gmail to Send Invite 50 lent preview invite Using Gmail Table 1 Gmail General Review Item Name Function A Google services links Features the links to the different Goo gle services like Agenda and Docu ments B Gmail account gen Contains links to the account settings eral links and to the help file Click the Sign out link to log out of Gmail C Search area Enables you to make a search on your e mail or on the Internet with key words D Box display area Displays the e mail messages of the box selected in the Box selection pane E Compose Mail link Click this link to start writing e mail messages F Box selection pane Click the link of the desired box to dis play the e mail messages it contains G Contacts pane Enables you to manage your contact list H Labels pane Enables you to manage labels Invite a friend pane Enables you to invite friends to use Gmail Using Gmail How to Check your Inbox Concept As in real life with a real mailbox you can check your Gmail inbox to see if you have received new e mail messages from friends and relatives Procedure 1 After you log in click the Inbox link in the Gmail box selection pane Your inbox page displays a list of your current e mail messages 2 Click your new unread e mail messa
38. s my accoun Google Calendar Sign up window 77 Using Google Calendar 3 Click the Sign in button Your Google Calendar opens 78 Using Google Calendar Google Calendar Overview Description Show See Create Event Agenda Quick Add May 2007 E gt ao t F 8 8 1 2 345 6 7 Fl gt 10 11 1213 14 15 16 17 10 19 20 27 My Calendars v EISI Other Calendars amp D Manast calendacs Google Calendar Overview Table 1 Google Calendar Overview Item Name Function A Search area Enables you to search a personal or public event B Calendar display Enable you to display your calendar on a tabs daily weekly or on a monthly basis You can also display the next four days or all your personal events C Calendar Displays the calendar according to the tab selected above 77 Using Google Calendar Table 1 Google Calendar Overview D Calendars display Select in this pane the different calendars pane you want to display E Day selection pane Select in this pane the day you want to dis play in the calendar 80 Using Google Calendar How to Add an Event in your Google Calendar Concept Your Google Calendar is now open You are now ready to add events Description Create Event G May 2007 arwrtres Tew 106 fans Sat 125 Am 3 2 3 485 6 7 Ho 10 11 a2 34 15 36 17 16 19 2 d Caen rs Ge RacniO Other Calendars Menace coland era Ad
39. sts Add quests Enter the emad addresses of Quests separated by commas C Guests can imite others see quest kst Edit Event Details window 83 Using Google Calendar 84 Table 3 Edit Event Details window Item Name Function A Back to Calendar link Click this link to go back to your Google Calendar without editing details B Main details pane Edit this pane with the necessary information like the name the loca tion the description etc C Guests pane Edit this pane to share your event with your other Gmail contacts D Cancel button Click this button to cancel to stop editing your event details E Save button Click this button to save your event details F Options pane Use this pane to apply various options to your event like remind ers and privacy level Procedure 1 On your Google Calendar click the event you want to edit The Event edition pop up window opens 2 Click the edit event details link The Edit event details window opens 3 In the main details pane enter the event main informa tion 4 In the Guests pane enter the e mail addresses of the contacts with whom you want to share this event Note If you enter several addresses you need to separate them with commas 5 In the Options pane edit the options you want to apply to your event Using Google Calendar the event Reminder options your status the Privacy level When you have finished click the Save button G
40. t all the mes sages in your Spam box C Delete all spam Click this link to delete directly all messages now link the messages in your Spam box without selecting them Procedures How to Report an E Mail Message as Spam 1 Check the box next to the suspicious message The message turns into a different color 49 Managing your E mail 50 2 Click the Report Spam button Gmail displays a confirmation message It has marked your message as soam and has moved it to the Spam box Note In case of mistake click the Undo link in the confirmation message to remove the label immediately Note You need to go to your Spam box to delete all your spam How to Delete Spam 1 On any Gmail page click the Spam link in the naviga tion menu Gmail displays the Spam box Click the All link to select all the messages of the Spam box Note You can individually check the boxes of the messages you want to delete 3 Click the Delete Forever button Your Spam box is now empty Note If you do not need to check the messages you can also click the Delete all spam messages now link to directly delete them forever Managing Your Contacts 52 Managing your Contacts How to Create a Contact Concept Now you have a Gmail account and you know how to man age your incoming e mail Now you probably receive a lot of e mail messages from numerous senders To keep in mind all the addresses or to retrieve the
41. ting your e mail message does not mean you have deleted it permanently from your Gmail account The message has only moved to the Trash To delete e mail messages permanenily you need to empty the Trash 23 Using Gmail How to Empty the Trash Concept To delete permanently your e mail message you need to empty the Trash Description More actions v Refresh 1 10f1 Select AMANone Read read Starred Unstarred A Empty Trash now messages thal have been in Trash more than 3U 3B will be automatically deleted E iF poe C Feb 2 Emptying the Trash Table 6 Emptying the Trash Item Name Function A Delete Forever button Click this button to delete perma nently your e mail message B Move to Inbox button Click this button to move your e mail message back to the inbox C Selection check box Click this check box to select the e mail message you want to delete permanently Procedure 1 In your inbox page click the Trash link 24 Using Gmail The Trash page opens Note Note that the Trash page has a darker color than the other pages Click the selection check box of the e mail message you want to delete permanently The selected e mail message turns into a different color Click the Delete Forever button Gmail displays a confirmation message It has removed your e mail message permanently from your account 25 26 Managing your E mail 28 Managing your E mail How to Mark a M
42. to archive The message turns into a different color 2 Click the Archive button Gmail displays a confirmation message It has archived your e mail message Note In case of mistake click the Undo link in the confirmation message to cancel the storage immediately Note You can archive several messages at a time 46 Managing your E mail How to Search your Archived E mail Messages Concept After you have archived your e mail messages you may one day need to read them again In this section you will learn how to e view all your archived e mail messages e search a specific archived e mail message Procedures How to View all your Archived E mail Messages Click the All Mail link in the Gmail Box selection pane Gmail displays all your E mail including your archived mes sages How to Search a Specific Archived E mail Message 1 At the top of any Gmail page enter key words in the search engine text area 2 Click the Search Mail button Gmail displays the results of your request 47 Managing your E mail How to Manage Spam Concept Spam is unsolicited e mail that you receive in your inbox aan is easy to identify e the sender of the e mail message is someone you do not know e the subject of the message generally refers to advertise ments e the message itself generally contains a link to a website As a rule you should not open e mail soam They may con tent viruses and soywares th
43. window Click this button to block your Quick Contact or to chat off the record Procedure Chatting with Gmail 1 On any Gmail page move your mouse over the con tact s name in the Quick Contacts pane The Quick Contact pop up window opens 2 Before you start a chat check the chat status icon Icon Q No status Status Available Busy Away from the computer Already chatting with you Not connected Not invited to chat with you yet 3 After you have checked the status click The Chat but ton The chat pop up window opens Note You can click the Pop out button to open the chat window in a separate window 4 In the text field enter your text to start your chat 5 Press Enter Gmail has sent the message to your Quick Contact Your contact will respond to you 67 Chatting with Gmail How to Invite People to Chat with Gmail Concept Gmail allows you to invite people to chat with you whether they have a Gmail account or not Description w Quick Contacts Search add or invite Set status here vw Invite to chat Cc oe mee gmail com jj w Labels Label 1 1 Label 2 D Contact details Change picture Edit labels Recent conversations Show in Quick Contacts Auto Inviting People to Chat 68 Table 3 Inviting People to Chat Chatting with Gmail Item Name A Quick Contacts pane B Quick Contact pop up window Cc Invite to chat
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