AS Archive User manual - GB
Contents
1. PCS main window to this The unit administration window opens in this after that we lay out our new unit Press the New button to define a new unit We enter the unit number and description the contact persons for I amp C equipment electrical and process here now Note Only the entry of the unit number is necessary in this part of the unit administration The remaining data fields can be processed at a later time The processing is completed with a click on save Page 14 3 C The Document structure administration To manage documents we need a structure first This structure can individually be adapted on the need or the interests of the project In the PCS module click on the symbol Administration of PCS document structure AS Archive checks now whether a structure was already defined for the current plant Since no structure exists yet raped ainra the following message appears m d om bt 22 For this plant has nia document structure been defined vet i d Aia Do you want to copy an existing one fram the current project bee Lda oi Lia H ann peor If you have laid out several units in your project then you can copy and adapt for the new unit the document structure which you have defined in the current project for another unit In this case you choose no since no structure exists yet The document structure administration window opens Now you have the possibilit2. Ik MEF ee EP os E abel Page 28 6 Printing with the DPC Module With a click on the DPC symbol or over in the menu you reach the DPC module You receive the available units shown in a pull down menu here first You can now print the cover sheet of the table of contents or adjust your system printer all other buttons are inactive im Select print mode You trigger the print with the button print cover sheet of table of contents Here you have the possibility to view a print preview to create a PDF file to print directly to your system printer or to export the file into another format The print preview now shows the table of contents cover sheet for the selected unit Page 29 Now you select the section or chapter whose table of contents you want to print whereupon the button print section coversheets becomes active After you have printed the cover sheets you select the respective chapter Page 30 and the button print sections becomes active By marking or unmarking incl comments you decide if you want to have the comments displayed in the printouts or not Every document in this chapter is now shown explicitly and the print is confirmed Since the documents can have different formats a printer configuration window is shown for any document whose print was confirmed After you have checked the print alignme
3. directly into the user administration Pasar s By clicking the button New a new user will be defined ONE Serum in cess rie Perm im canoe in Prabured argui Precise PcB mena M First you select the new project now After this you enter pimai Pbk Mee the user name the initials and the network identification amas mranata O Ba jo DR T A f Erti J Then you allocate a password which is changed by the user later T s s 28Hsm Note The administrator only can reset a user s password He is not able to read it because the program encrypts it Page 11 After you have defined all access rights you complete with save After this you finish the processing and leave the user administration through the symbol Close window or end program We have created and defined a new project now and defined a user for this project who has the right to carry out the further processing Other users can be entered by this user now Note Other users only can be entered by a user with administrator rights With all other users when clicking on the user administration the window for changing the password opens If in a project no administrator is defined and fixed the system administrator must take on certain work or specifications You can allow up to 10 usergroups per project to add comments or so called redlines to the recorded documents The respective window you open with the button Markup permit
4. save you complete the process respectively Page 26 5 C Viewing documents ne With click on the latch view document the document viewer opens With this you are able to view and to print documents of most different formats without having to install the corresponding programs on the computer In our example you see an AutoCAD 2002 drawing LE cmm ban T eyi You will find redlining and comment functions on the left edge of the viewer ah With a click on the comment symbol i the comment window opens la z You enter a comment here select the arrow type and the type of the UU a EDDECEEES EMT marking and put your comment in the drawing Hane Jua Neu a 7 Meibeige Tex in Nolunschisg PF Ffei spite C AechieckAand Uri FF Ges Hefei C Gon Hite E Aberecher E p BERTET ax He 1a k z cS EK uiii The comment is saved in addition to your document in an external file so that the real document file remains untouched Lave lt With the buttons Layer and User the display of the markup layers will be switched on or off User The redlining and comment functions are only available to authorized users All other users can switch on and off the display of comments Further information you will find in the chapter user administration Page 27 Measuring distances and areas is also possible To do this a
5. small preparation has to be made though You select file filter in the menu options on the upper screen edge Fitter Settings ST Adobe PDF Sr Adobe Photoshop ES Anvil 1000 Drawing For ET AutoCAD Drawing Format EST AutoCAD Slide ET Autodesk Render Format Binary CAD Overlay Hybrid Now you select the format of your document file and the drawing units in which it has been created i e metric or imperial Cadkey Drawing Format Euston unit CadOverlay ESP IG4 name Calcomp Plotter Format Tam per custam CALS Raster Format uit Computer Graphics Met Data Design Systemes V pm EST Drawing web Format E EDMICS Raster Format Excel Spreadsheet FeligCAD Drawing Format Gerber Platter Format Graphics Interchange F r Resolution One inch equals i 0 0025 Unite Calibrate V When available use UPI from file Eroperties l m FAM ae m al dees as D gt ea With the button calibrate you measure a line in your ELM li mh drawing whose length you know and enter the result io The document is calibrated after this and you can measure arbitrary areas and lengths which were drawn in the same scale le Tone he t Of course you can shift the tree structure with a right click also here to the right for the view window to be able to look at the complete structure
6. AS Archive User manual Welcome Bienvenue Willkommen First of all we would like to welcome you and to thank you for the purchase of the product AS Archive We wish you success with the use of this software AS Archive by ABIG R amp D Inc PHILIPPINES Don t hesitate to ask us if you have questions of the installation or the use of AS ARCHIVE Furthermore we will provide you with the latest information for updates Please consult our distributor for Europe GB Datenservice GmbH Bahnhofstr 20 D 67159 Friedelsheim Tel 49 6322 981303 Fax 49 6322 62968 eMail support gb datenservice de Page 1 Table of contents 1 The initial start 2 The activation 2 A The workstation activation 2 B The server activation 3 Functions in the PCS Module 3 A The Project administration 3 B The unit administration 3 C The document structure administration 3 C 1 Importing a document structure 3 C 2 Defining editing a document structure 3 D List of open points 4 Functions in the DBC Module 4 A Requesting a server license 4 B Changing the licensing mode 5 The DCC Module 5 A Acquiringdocuments 5 B Revising documents 5 C Viewing documents 6 Printing with the DPC Module Page 2 Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page
7. H eee ET D EIE FRO FE F PERDE E RATE COBTI U OEA ST F ESI CEN ERE A ETOR Li E EA FI E ana TB e LE DICIS LTE Me DESCRI EE ING L CE dp EU AAT HAF l G H EET T FA RLE es m ng E puer Terri ret Periit rg TEE TF LE FF C r F Vera FLEA H N H FEE HEE ET H ee E FLH PIIEIESEB mem Gere m rg mni pem mni rig moie am in er no ma momen om emen n em LO PO marie Emir nbn mi mem m tm Em m anm in retry cm ed ee PEUT EPEILRL Hun murum mid Emi Em DG irem ur r 12E3ZIZ T alas Liidri ar TE Iri Sled sima Emm uan Lm ms om cnra t ande ans Weri k RSS F gik es ser ogres den eortielbrg der Le irure nom etri en PF eed ders Pim bri nen urere fee oe PTS Toner inm em See Bee eon ac i58 or eri We m LE li E EE Chi E TEE m im E E on mS Em PITE RID gn mm Pe RD f wp RELI YEI eT PE MEF NEM EE 2 Eo FE LH FS F You can now navigate or print in the preview window As you can recognize by the red entries appointments are expelled separately Page 19 exceeded 4 Functions in the DBC module By selecting the DBC symbol or choosing the function in the menu bar the main database window opens Here you have the possibility of changing the main database and to compress the project databases Furthermore you can create the server license request and adjust the licensing mode Which licensing mode is selected you can see on the button request server license It is only visible if the single license mode is activ
8. Page Page Page Page ONO 10 14 16 17 18 20 22 23 24 26 27 29 1 The initial start By double clicking the program icon you start AS Archive Initially you receive a message that in the directory C V a text file is located which has to be submitted to your distributor L Installation Herzlichen Gluckwunsch Sie haben soeben AS Archive installiert Dabei wurde eine Datei EESREBGDBUC TAT generiert Bitte senden Sie diese Datei per e mail an Ihren Distributor Von diesem erhalten Sie umgehend Ihre A amp ktivierungsdatei Sie konnen 4S Archive ohne Aktivierung 50 Mal bei voller Funktonalitat verwenden Danach funktioniert es nur nach mit Aktivierung This file is needed to generate your activation code The contents of this file we will discuss later in chapter 2 the activation You are asked to select the accompanying main database now The file choice window listed below is displayed T Manuals 1 Pack amp ndGo 4 Training Y Suite mdb Ku Arbeitsplatz TES LP Dateiname Suite mdb l ffnen o Dateityp data files mdb Abbrechen Schreibgesch tzt affnen Page 3 Please select the file Suite mdb in the directory AS Project Data on your project drive and complete the process with open You will be asked to restart the program x Newstart necessary to initialize new connection Lok The restart is necessary to re initialize t
9. Prefered language English Markup permit Further informations about the markup functions you will find in the chapter 5 The DCC Module Page 12 Here you are administering those user groups who are permitted to add comments 5 Users with markup permit Group Layer Color Group 1 Group z Group 3 c Attach ta group Administrator e COOOOODENE Activate further group Color Delete from group Close window For each user group will be defined a layer in an external file To distinct between the layers you can assign different colors to each layer Black in most cases is used for font or drawing color Therefore it is not possible to use it as a layer color Each authorized user group can only his own entries For this purpose it is not possible to delete a user group from this table You can move users between groups by attaching them to another group or delete them from a group as well To work on the new project leave AS Archive now and log in to the new project in which you use a user to which you have assigned administrator rights Page 13 3 B The unit adminstration In every project at least one unit or plant must be laid out Several units also can be managed in the same project The choice of the appropriate unit is then carried out in the processing masks relevant for it We will lay out a new unit together here now We select the symbol of the unit administration from the
10. TXT will be written into the root directory of your drive C Please attach this file to the ordering request of the server license Note The physical location of the licensing file or the base data must not be changed If you reorganize your network and physically move your base data files you have to renew your sever license Page 21 4 B Changing the licensing mode With the button change licensing mode you can switch between server and workstation license Is AS Archive not yet activated on your computer it is turned to workstation mode If workstation mode is adjusted or AS Archive is not activated you will be asked by the system gefragt if you want to change to server mode rm Mor 9 au are using the workstation licensing mode Do vau want ta change to server made Take care that the licensing file you have got from your distributor is located in your system The server license file always is named Archive ema It has to be placed in the network in the same directory where the main database Suite mdb is located Now the file selection window opens You select the file Archive ema You complete the process with a click on the button open AS Archive Activation successtull Please restart program To complete the activation you press OK The program exits automatically and the license is updated on your computer now While switching from server to workstation mode the server mode wi
11. al cus tis counting number is allocated by the system You include EEP yee mm the topic the responsibility the target date appointment Se EE Lm teen CE RUBER nS ein the description and if necessary a remark After this you select a main area which contains the LoP You complete J wd your processing with a click on the symbol save If a LoP i is finished you select this and put a hook to the field TUM provided for it A date choice window opens after that to ds select the completion date Hii DEDENMES NO m ds togati mutcE ms ina fuk a ee a iin Fasa viscum Furia lra uan reto E TIU eee Mi ar a P Nue te The LoPs can be listed with seven different print instructions depending on your need If one of Piping the print symbols is pressed the choice of the main areas appear In this window select an area Equipment and the program arranges all information in a print preview CEU Others OA Cancel I During the composition you can see it s status as shown in the accompanying window Page 18 E vor zchau seite 1 van 1 An err ra Bit Hai bie er Al Di ihe FIO AO m em ie me om m om a Em Sm Sm a Sm SA a Sm om n ferent sind lr ber be m Pe laich m d PLDC BEC dr xke uri ra CA SECTS aCe LAC AUI C BIO SEEE DE SST CE KJ CIE 0 ET brur Temi ral rrr Hcr rer ig Tu DEAL re 3 003 EC PE LS uw Se ee are oid mat a od FET HF Be T
12. ation the document recording is activated If the branch in the directory tree is assigned to a file directory the recording mode gets active If the branch describes a document then the corresponding record can be edited Acquire new document His is button acquire new document a new record is included in the document atabase The document ID which obviously indicates the document is allocated by the system and isn t editable ie The description of the document is preset by the word Beschreibung and of course should be amended correspondingly Additional 4 terms for the key phrasing can be recorded If the document has a document number you type it in The revision status of the document also is entered in the appropriate field If you leave it empty then the system types in 0 automatically when storing Offnen Suchen in E CAD Daten d t j 50012801 LT dwa You select the desired document file in the file choice window Note The path for the initial file shouldn t have more than 255 letters since Windows cannot interpret a longer character string when copying Arbeitsplatz DOR omzomliTde e Gi tt x Dateiname EDD12BU1 LT dwg ES D ateitup OoOo ml Abbrechen E Schreibgeschulzt offnen Netzwerkumg fs Page 24 The access rights are allocated for the document now Required status for accessing this document Project Manager Secti
13. e or if AS Archive is not yet activated If the server license is adjusted then the button is not visible Page 20 4 A Requesting a server license With the button request server license the server license request form opens Step 1 With te button Path ta main database you select the physical path to the file S uite mdb in your project directory That means notecwaS Project D atasSuite mdb but amp SSERVER FrajectssShared amp S Project DataSuite mdb IF you are not sure then consult your network administrator Step z Check the name of your tle server in the Field Server Step 3 The button Create request creates the file SRVLICRU TST in the root directory of your drive C This text file konnen vau can wiew and print with any test editar Attach the file or a printout to your order Form vs erveersprajektdaten S ulte mdb s ever Create request Close window First you press Path to main database which opens the file selection window Here you select through My Network Places the Server and the share name of your project drive In our example the logical drive X is shared as projektdaten on the Server Server For verifying purposes the name of the server will be displayed in the field below The physical path is necessary later for the unique identification of the licensing file Whith the button Create request the license request file SRVLICRQ
14. er now Page 7 2 B The server activation The contents of the activation request are represented in the following illustration E SRYLICRO TAT Editar Datei Bearbeiten Suchen 7 AS Archive Server License Request Request Date 17 88 2003 server Path XXSeruer projektdatenXsuite mdb Seruer Name Server In this file the servers name the installation date and the physical path to the main database will be submitted to the distributor From this information the distributor will produce an activation file which will be transmitted to you The transmitted file always is named Archive ema It has to be placed in the network in the same directory where the main database Suite mdb is located The file selection window opens tizi Egwan aem bns fio o Ya Here you are selecting the location of the transmitted activation file now You complete the process with a click on the button open Activation successfull Please restart program To complete the activation you press OK The program exits automatically and the license is updated on your computer now Page 8 3 Functions in the PCS Module After clicking the PCS symbol the PCS window opens There are four different symbols in the PCS main window Project administration B Unit administration C Document structure administration D List of open points In the following chapters 3 A to 3 D the individ
15. essing of the document structure contain the same steps we choose the processing of the imported structure here As an example we choose the group A2 CAD example files To fix the group A2 at first we click in the record set field With another click on the record set field we activate the 1st detail layer of A2 With a click on 1 level down we can activate the rext level The amount of levels deep for the documentation is not limited Beautifully recognizable as our example here an arbitrary path or list structures can be laid out By a click with the right mouse button in the tree structure area we move the indicating range to the right We can make the complete document structure path visible through this To leave the window we use our exit symbol Page 17 3 D List of open points In every project there are activities clarifications etc that have to be handled responsibly In one case it is the customer in the other one a partner who collaborates in the project A processing mask is implemented in AS Archive which was fitted on exactly these processes Bump kmis Em 7 PCS The processing window of the LoP list is opened by a click on the corresponding symbol d A td retener Li rtu Einer Pune E To show a current Lop you use the navigation buttons or the corresponding pull down with the LoPs To include a new LoP you use the button new LOP The seri
16. he main database As long as AS Archive isn t activated yet a message that shows you the remaining calls appears at program start After activation having been carried out this message does not appear any more After restart having been carried out the Logon window opens s a Logon cancel Administrator First you select the project in this window which shall be processed After this the user name and the password are entered Note In the delivery condition there is a project Training with the user Administrator and the password administrator please note this is case sensitive After the installation the system administrator should add the users for this software with their access rights He should also open his own account for his administration s purposes and delete the user administrator after this We complete the process with a click on OK Page 4 Now the main window of AS Archive opens Angemeldet Dobninirireeor AS Archive te DBC DPC The different processing modules are active in the main window now 1 AS Archive PCS the project control system 2 AS Archive PSS the project security system 3 AS Archive DBC the data base control 4 AS Archive DPC the document print center 5 AS Archive DCC the document control center The language switchover is also active with which you can switch over to your processing language at any time German and English are already implemented a
17. ll be de activated If this computer has been activated for workstation before you continue working in workstation mode Has AS Archive been activated directly into the server license then the testing mode is valid again In this case you can use the test calls you have left over Page 22 5 The DCC module anl ILLAE The Hear of AS Archive is the Document Control Center shortly called the DCC module You arrive here by electing the accompanying symbol or through the menu on the upper screen edge The DCC module is only available if at least one unit and the accompanying document aructure are laid out If this is not the case then this is pointed out to it by AS Archive al ee Here you find again the document structure which we have already discussed in the chapter 3 C In the general part of the DCC module documents can be searched or masked out explicit by key phrasing By clicking a document in the directory tree it will be shown in the preview window Order by The sort order of the directory tree can be by Document no by description or by file name To change the sort order you select the sort criteria and click the actualize symbol The default sort order when opening the window is by document no Descr File name Dac na Page 23 5 A Acquiring documents al Lt With a click on a document category in the directory tree and choice of the latch document administr
18. located The workstation license file normally has the same name as the computer for which it is dedicated It s suffix is named ema as well Push the button activate in the main window AS Archive Select the licensing mode Single license or network license M etwork Cancel For the workstation license continue with 2 A for die serverlisense with 2 B Page 6 2 A The workstation activation The contents of the activation request are represented in the following illustration LX REGDOC TRT Editar Datel Bearbeiten Suchen 7 AS Archive Activation Request Computer Name Hein Computer Date 26 88 2083 Request Hao 3 88 3085 23785 33995 In this file the computer s name the installation date and the request number will be submitted to the distributor From this information the distributor will produce an activation file which will be transmitted to you The transmitted file has the file ending ema We recommend to copy this file into your program directory so that it can be found for activation The file selection window opens sis v 4 i cor E3 Here you are selecting the location of the transmitted activation file now You complete the process with a click on the button open Activation successtull Please restart program To complete the activation you press OK The program exits automatically and the license is updated on your comput
19. nts you trigger the real printing with the button print Page 31
20. on Manager Superuisor Employee Everyone 8 i When defining a user an access status is assigned to him as described in chapter 3 A If you mark for example the options button Supervisor then the users with the status Supervisor Section Manager and Project Manager can see document For all others the document doesn t appear in the directory tree either Until this time you are still able to stop the process by pressing delete AS Archive deletes the record after that But we would like to record the document With the button save the process is completed The program now copies the document files physically into the designated directory Note When deleting already recorded documents only the record in the database is deleted The document file is overwritten when including a document into this category with the new document file Page 25 5 B Revising documents If the branch in the directory tree is assigned to a document when selected the editing mode is activated You can change the file description the document number the search terms or the access right for this document now or you are able to include a new revision of the document Here you proceed as described in 5 A The revision remark increases automatically The current document is saved with it s revision status in the revision directory Note Previous revisions cannot be deleted any more With
21. s processing languages further language modules are in preparation The processing modules you can call up with a mouse click on the respective symbol For editors who are used to work with hierarchical menus the same functionality is available in menu form on the upper screen edge Page 5 2 The activation For the permanent use of AS Archive it has to be activated Here two licensing procedures are possible The workstation and the server license In functionality both procedures are the same The difference is as follows With the workstation license AS Archive will be licensed for a certain Computer It will work only on this Computer It is meaningless where your data is located on your local harddisk or in a network You can access your data with an arbitrary numbers of workstations With the server license AS Archive can be installed on an unrestricted numbers of workstations These have to be connected to the network The program counts how many users are accessing to the Network at the same time When the maximun numbers of users has reached the next user who calls the program will be asked to wait until another user has logged out To activate AS Archive you proceed as follows Take care that the licensing file you have got from your distributor is located in your system The server license file always is named Archive ema It has to be placed in the network in the same directory where the main database Suite mdb is
22. ual functions of the modules are explained Page 9 3 A The Project administration The base of AS Archive always is a project With AS Archive you can manage several projects at the same time To create and register a new project you proceed as follows With a click on the symbol project administration the project administration window is opened Here you press the new button An accompanying window opens Here you fill out all data fields as far as the information is known Note The project name the project disk drive and the path must be entered Where a new project can be structured The remaining information also can be added later with a corresponding access right After all necessary information is entered you press Save Page 10 The button create structure will be active after that Now the program is prepared to lay out the structure necessary for the new project Press this button to create the new project structure Since the structure doesn t exist yet you receive a message If the process is completed you receive a message which you confirm with OK So that you can carry out further definitions in this project it is necessary to define a new user who is equipped with corresponding user rights To define a new user you change to the PSS module Simply click in the menu on the upper screen edge on modules then on PSS Through this you jump
23. y To define a structure or to import a structure from an available project pump em Erpin a Pall e f am p kae pp Fm gm Page 15 3 C 1 Importing a document structure The structure import window will be displayed with click on the import structure button You select one project from the projects already known in the base database from here After this the field from unit becomes active All units of the chosen source project are listed here As soon as you have selected a unit the field to plant becomes active The units in the current project are listed here Also there is a button import structure This triggers the structure import The program confirms a successful structure import Assumed that a document structure already exists in the current plant you are asked whether you would like to overwrite it This and at all of a structure import is only possibly when no documents were filed in the target structure yet After you have closed the structure import window you update the with the button actualize Page 16 heoi document ziructure from graec of Qurrent man dabara irem urit In umi eateries Close ru des AS Archive zm 9 Structure already existing A Bia yau want ta averwrite the existing data contents of the structure administration window 3 C 2 Defining editing a document structure Since definition and proc
Download Pdf Manuals
Related Search