QNewsLetter - User manual Thomas Klaus Quester Maybachstrasse
Contents
1. Ihr QUESTER Team Please note QNewsletter is an add on for Microsoft Office Outlook you will not find any executable file in the start menu Instead a new folder and a new form are installed in Outlook To open the new form switch to the folder Newsletter and execute the form using Actions New Newsletter QNewsLetter User manual Table of contents Welcome With QNewsLetter eesesesoesesesocsoesesosscsossesossossesesocsossesosscsossesoseossesesocsossesossesssse 2 Vel Features cossirers eee e EEE EEEa tac Meee aE EEEE e Eaa 2 System FE QUIFCIMENUS scsiicccenccsiescssssescesesdscescasssescenssvecetossessecesdosesensvsseesdssesanseasetessesesseuvesdesnesesens 4 2 1 Computer PC and operating system SOftWAPE cc ceccssesceeeseeecsseescseesesseeseeseeaeeees 4 Installation ANG SCUUP sescss ics cceiscevedsseccesvssccetessseccessoseseseycsccsncyes senses ce eteesssdtvecsdos soseesosssesasedseeneses 5 S21 IFOrMSAINStallatOMisve c 2 sscdevevecssasstddavscidennacadeiavteiesea cavemen S 5 3 1 1 Security Warning back conccncsanhcasiessdejuranacasnass seeceathdehuaacsdeacieel iota dass daedeokaaetedetis 5 Writing ATMA viessuseessvvsceccosvascouvnkatscconscereonvinsvsvnbs exanssevasvnsen tans vinceseniaesussebssoanendaetbuovsseesenveuneens 6 PUN e S acca A A etd E E ote cee O E E EO E A 6 Recipients isccsoeii oe cesel caeccadeesdeciccossb sesestusaleatesesveecessdesbesstesssesacsoot sasasesubesacesdcdencoossecdccbedessnsd tuebsced2. alter the mail so that some of your text may be wrongly formatted After sending an email to yourself you can see if the send process has altered your email 6 3 Sending the newsletter After a click on send QNewsletter creates individual emails one for each recipient and replaces all fields After sending the emails are placed into sent items or deleted depending if the button delete after send is pressed 10 QNewsLetter User manual 7 Configuration 7 1 Configure salutation ini QNewsletter uses salutation ini in order to create a personalized e mail Saluation ini contains text which is replaced depending on the recipient s salutation for example Mr and Miss Salutations can be in any language and new languages can be added If no salutation is found the default entry is used English Mr Dear Mr surname Mrs Dear Mrs surname default Dear sirs German Herr Sehr geehrter Herr nachname Frau Sehr geehrte Frau nachname default Sehr geehrte Damen und Herren Languages are defined in next follows a new line for each salutation The text before such as Mr Mrs or different salutations come from your contacts you the contacts contain different salutation you may define them also The text after will be placed into your letter and all fields will be replaces Examples Mr Hans Musterman Senior Dear name Dear Mr Hans Dear Mr nachname Dear Mr Musterman Dear Mr v
3. days The license code sent to you is used to activate the test version immediately after receiving your order including the activation of the hidden entries and can be instantly used in its full functionality without re installing 8 2 Registration with license code The evaluation version will send a maximum of 5 emails at one time After registration you will receive a license code the code contains 12 letters or numbers in 3 blocks each 4 letters You enter the number directly into the newsletter form Please open any newsletter form and click on the button license The name can be left blank After entering all digits please re start the form OLNewsletter Registrierung x Benutzername Thomas Quester Seriennummer fi 111 2222 3333 Abbruch Hint Some characters look similar we re command using copy and pase e Small L l e Number1 1 e Capital Letter i I 8 3 Update of QNewsLetter If you wish to perform a product update to the latest QNewsLetter version please follow exactly the same procedure as for a new installation and simply install the new version without any differences on each client PC within your network This update installation procedure has no affect whatsoever on your Microsoft Outlook data which are retained without any changes Updates on new versions are free of charge 8 4 De installation of QNewsLetter You may de install QNewsLetter using control panel Add Remove progr
4. 8 QNewsletter Test before SENAING cescccccsscsssceccscsescescsccssscssssesssessessecsscssessecsssssessess 9 6 1 Testing contact fi ldS ss crane ciesesicscanicenaunaiasesa aeaea a E E N Radial 9 62 gt Format teste ocsosseme soia eE E R E A E A A Ea 10 6 3 Sending the Newsletter ccecesecseccesscsseeseseecesecseeeecesecseeesessecsseeseeeesesesseeeeesseents 10 CONF GUIATION vissesssssossscvssessinerssssnsnsesseisrssoniecvuniesiesedavtenseasnkorssenibayinsasi soeesktebsvesstesssentatevssasiaress 11 7 14 Configure SAlUMAUOM Ms sassnaciccrosassueasiva te dcaconiesusharwecsceonemaphtsnadviasausaushdssenckosasipaannaenieunnseise 11 QNewsLetter OV GIG Ws ssciscceeisictidestccscscensdvaistnxssesenedesiatescusscenvansdsinesbpeeenedsadloibacceneenauienctes 13 8 1 Demo and test Version cc ccccccccccssssssesseesscsseeseeecssecseeeesesecseeeeessecsaeesesesesesseseeseaeente 13 8 2 Registration with license COE ccc ccesccsseeseessceeeseeeeceseeseeesessecsseeseseeseseeseeeeseaeente 13 8 3 Update of QNeWSLetter ccc ccccscesecssecseesscaccseesesesecseccssesscssccaeeseceaecsseesseasenas 13 8 4 De installation of QNewsLetter cece cceseceseseeecsceeecseesecsessecesssesecseeeecsessesaesseeesees 13 QUESTIONS and AM SWISS sxscccssiccscscsccceces cits ciccincicdec es decseescncel cxstaccsasioccneeaianeacivenserdeatsceetaeueetes 15 9 1 Questions about Microsoft Outlook 0 0 0 ec eeescsssescssesscsseseeeceseeecsesecsessessesseeasens 15 9 2 Su
5. QNewsLetter User manual Quester Software Produkte Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg Germany Phone 49 40 987668 56 Fax 49 40 987668 58 Email info olfolders de Website www olfolders com Website www olfolders de Notice specific to Software available over the Website stated above Any software that is made available to download from these Services is the copyrighted work of Quester and or its suppliers Use of the Software is governed by the terms of the end user license agreement which accompanies or is included with the Software An end user will be unable to install any Software that is accompanied by or includes a License Agreement unless he or she first agrees to the License Agreement terms COPYRIGHT and TRADEMARKS Microsoft and Outlook and or other Microsoft products referenced herein are either registered trademarks or trademarks of Microsoft Corporation in the U S and or other countries QNewsLetter and or other Quester products referenced herein are either registered trademarks or trademarks of Thomas Quester Germany and or other countries All other product and or brand or company names mentioned herein may be are the trademarks of their respective owners Copyright 2001 2012 Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg Germany All Rights Reserved QNewsLetter User manual 1 Welcome with QNewsLetter Welcome to installation of QNewsletter for Microsoft Outloo
6. Senden Herr Thomas Joice Herr Thomas Quester maj Feld Name Zur Zwischenablage kopieren Betreff OLNewsletter Hamburg 1 7 2001 Kundennummer kundennummert sgh Namet Neues Produkt Ich m chte Ihnen hiermit unser neues Programm OLNewsletter vorstellen Sie erstellen damit Seriebriefe genau so einfach wie einen normale Email Hochachtungsvoll Thomas Quester Kategorien The field sgh is a special field for creating the salutation sgh is the abbreviation of the German Sehr geehrte Herren Dear sirs sgh works by looking at the text file salutation ini Because a standard e mail form is used all features such as attachments and pictures can be used in a newsletter 4 1 Fields Fields can be either selected in the field s combo box then copied to the clipboard and inserted using ctrl v or entered directly Each field begins and ends with Example a Personalized field sgh Replaces with dear sir dear madam dear sirs or any defined text which can be defined Dear Mr Quester QNewsLetter User manual Example b Personalized field and user defined field A customer has ordered a software the contact contains the license code in a user define field with name license code Each user define field can be inserted into any newsletter by writing field name sgh Thanks for purchasing QNewsletter Please enter your license code in after a cl
7. ams Your newsletters as well as the folder in Outlook will remain and must be deleted manually 13 QNewsLetter User manual 5 Add or Remove Programs Bfe E3 5i Currently installed programs IT Show updates Sort by Nme Change or Remove 23 Adobe Acrobat 5 0 Size 12 63MB ies elle A Microsoft Office XP Professional with FrontPage Size 238 00MB g Olfolders 2 2 1 Size 16 52MB Add New QMailFilter 1 2 Size 5 21MB Programs E QNewsletter 2 2 Add Remove Windows Components To change this program or remove it From your computer click Change Remove Change Remove QSynchronization for Outlook 1 8 2 Size 3 72MB B Remote Administration Tools Size 4 63MB B Windows Server 2003 Service Pack 1 14 QNewsLetter User manual 9 Questions and answers This chapter provides both tips on how to obtain answers to questions related to Microsoft Outlook and answers on how to solve problems frequently encountered during the installation and operation of QNewsLetter 9 1 Questions about Microsoft Outlook We are pleased to broaden the Microsoft Outlook knowledge you have in connection with the installation of OLfolders Quite frequently it is possible to answer general or specific questions you may have about Microsoft Outlook directly for you within the Microsoft environment and with proven expertise Tip If you have general or special questions concerning Microsoft Outlook we have a good tip for you simply
8. ask an MVP Microsoft Most Valuable Professional recommended by Microsoft for providing special cost free assistance and represented in newsgroups and or with their own web sites Simply visit the newsgroup web sites of Microsoft and MVP assistance Click http www microsoft com technet newsgroups default asp Click http support microsoft com newsgroups default aspx Click http msdn microsoft com newsgroups Click http www microsoft com communities guide usergroups mspx You may also read Microsoft Newsgroups with Outlook Express Create a new account of type news and enter the following address news microsoft com and or Click Microsoft MVP Program Click Email mvpga microsoft com to request information on MVP s 9 2 Support und Service Hotline We are available to help you with advice and support via our customer service hotline This service provides tips on general questions relating to QNewsletter in addition to supplying answers on how to solve any problems you encounter either during installation or when working with QNewsletter At this point we would like to request that you use our e mail support address whenever you require support and only contact us by phone in case of real emergencies Our support is available via a free customer service hotline We can only provide this service however if the level of input on our part remains within reasonable limits We appreciate your understanding Support und customer
9. ick on Register Your license code is license code Best regards Thomas Quester QNewsLetter User manual 5 Recipients QNewsletter uses a contact folder instead of an address book Contacts have the advantage of containing all fields even user defined fields The same contact viewed as address book entry contains only a small sub set of all fields If not all contacts will receive a newsletter a selection can be made for example using the zip code or city If a contact does not contain an email address but a fax number the mail is sent via fax In order to send fax you need a mail to fax provider for example OLfax see www olfolders com for details However any mail to fax which is using the FAX email type can be used The button folder selects any outlook contact folder Kontakte auswahlen Contact Selected contacts tsa Fi Email Thomas Quester ust Thomas Quester tquester qmx de Thomas Quester Thomas Quester tqueste The button selection allows choosing contacts by conditions for example by selection of zip codes Selektion PLZ b 20000 V Und PLZ lt 30000 M Und i zl Abbruch QNewsLetter User manual 6 QNewsletter Test before sending Outlook is not able to work directly with HTML instead the editor works with rich text the send engine afterwards converts the mail into HTML This way some formats may not be transported correctl
10. k QNewsletter is the ideal solution for sending personalized mails The QNewsletter assistant works similar like the normal email form but allows choosing many recipients and inserting fields from contact entries QNewsletter is designed for everybody using Outlook it allows you to write personalized and normal e mails within minutes and send them to a recipient list This manual describes the installation and usage of QNewsletter and gives samples of Newsletters 1 1 Features QNewsletter in combination with MS Outlook is the ideal marketing tool for planning sending and storing newsletters QNewsletter is the perfect solution for E Mail marketing because personalized e mails are read QNewsletter allows you to send text HTML and RTF E Mails with personalized fields and attachment to a list of recipients taken from any contact folder in Outlook It makes it easy to send price lists offers newsletters etc with or without attachment Using Outlooks import function nearly any kind of address data can be used to send e mails with QNewsletter Evaluation version of QNewsletter QNewsletter in unregistered version is able to send up to 5 e mails to recipients It can be used unlimited in time After purchase a license code is entered enabling full access to all functions Update of QNewsLetter Updates can be downloaded at any time at www olfolders com All updates are free Usually no additional work is needed on upgrading QNewsletter
11. orm into personal forms open tools options advanced advanced options forms manager The following dialog appears Formular Manager Ed Newsletter Einrichten Pers nliche Formulare Einrichten 7 newsletter Kopieren Aktuealisieren L schen xj Eigenschaften I Kategorien anzeigen Cache leeren Installieren Speichern Unter Beschreibung Formular Nr Version Kontaktperson At the left side open the new folder Newsletter the form Newsletter appears At the right side normally personal forms are pre selected so just click on copy to install the form QNewsLetter User manual 4 Writing a mail Writing a serial mail with QNewsletter works similar like writing a normal e mail in fact you are using nearly the same form for writing e mails only an additional component is added The newsletter is started using Actions New Newsletter After selection of contacts the text is entered in the lower part of the form or any existing text is inserted via the clipboard The forms field contains all forms which can be inserted into the newsletter Additionally any user defined field from modified contact forms can be used but will not appear in the field s combo box FAOiNewsletter Newsletter aox EBeretstelen S Sa 0 A Q jnomi 0 jaj Datei Bearbeiten Ansicht Einf gen Format Extras Aktionen Schriftgrad Speichern Senden i Lizenz Hilfe I L schen nach
12. orname nachnahme Dear Mr Hans Musterman You can edit the file salutation ini and save it it will be re loaded on each new newsletter 11 QNewsLetter User manual Atest newsletter Bil ES Ea Bearbeiten Ansicht mae Format Extras Aktionen E Arial 10 F Ta A l F K U is 2 co T cecseceecsensensesosecasevensenseeessoosesteteoresosoes snsseresneoeseseseswenses sesseonsonsescasseoneonee beaseseseenboneusteusesoooesusseoossnoneesnesesesneoeneseseecennoe sussonecoosensassseceooasneesesesooobonsebeseocoonnesuscesees posesnte veces nrosseseseessnnensessoosonsoosensesecenoestes cor Senden Test Hilfe I L schen nach Senden Zur Zwischenablage kopieren Version 1 7 Weitere Informationen zu diesem und weiteren Produkten finden Sie auf unserer _ webseite Betreff test recipients txt 599 B sgh We like to introduce our new product Kategorien Inside the newsletter form you can turn the language this is is the main key of entries in salutation ini It must not always be different languages but you may define different sections for example a different section for business contacts and for friends 12 QNewsLetter User manual 8 QNewsLetter Overview This chapter explains different aspects of the newsletter program 8 1 Demo and test Version A cost free test license of QNewsLetter via the download link QNewsLetter exe can be used to test a full version for 30
13. pport und Service Hotline ccc ccccsccssecsscsscesecseeescesecseecseesscaecsecseceseesseeseeaeenes 15 QNewsLetter User manual 2 System requirements 2 1 Computer PC and operating system software Microsoft Windows Version e Any Microsoft Outlook Version Microsoft Outlook 98 Microsoft Outlook 2000 Microsoft Outlook 2002 Microsoft Outlook 2003 Microsoft Outlook 2007 Microsoft Outlook 2010 QNewsLetter User manual 3 Installation and set up This manual describes how to set up QNewsletter using examples 3 1 Forms installation QNewsletter is integrated into MS Outlook It works by extending an Outlook form using an ActiveX component QNewsletter does not require any other executable file During installation QNewsletter starts the application FormsInstall this application installs the new form into Outlook If Outlook did not respond while installation you can run Formslinstall at any time or install the form manually To install the form manually open the application directory and double click on newsletter oft Outlook asks for a folder to store the form After a folder is selected choos tools publish form 3 1 1 Security warning Since Outlook 2003 Forms should no longer contain ActiveX components until the user explicitly wants this Active X may only be contained in personal forms applications are not allowed to install a personal form otherwise this security update would be of no use To install the f
14. service hotline Phone 49 40 987668 56 Support customer service support olfolders com FAQ http www olfolders de Lang English Artikel htm MS Article http www olfolders de Lang English links htm Do you have anything positive or negative you would like to tell us about this User Manual Please send us your comments to the above e mail address Many thanks for your interest in our products We are certain that you will achieve the desired success with QNewsletter for Microsoft Office Outlook Your QUESTER Team 15
15. y We recommend sending the first email to your own e mail address 6 1 Testing contact fields A OLNewsletter Newsletter i l x E Bereitstellen amp d B BO t tA gt Normal 10 A ae Datei Bearbeiten Ansicht Einf gen Format Extras Aktionen Schriftgrad _Speichen Senden m Herr Thomas Joice Herr Thomas Quester Lizenz Hilfe J L schen nach Senden Feld Name x Zur Zwischenablage kopieren Betreff OLNewsletter Hamburg 1 7 2001 Kundennummer kundennummer 5 gh Namet Neues Produkt Ich m chte Ihnen hiermit unser neues Programm OLNewsletter vorstellen Sie erstellen damit Seriebriefe genau so einfach wie einen normale Email Hochachtungsyoll Thomas Quester Kategorien The following dialog lists all contacts with missing fields and allows you to send a test mail to yourself Any contact with missing fields can be opened directly from the test dialog using a double click QNewsLetter User manual OLNewsletter Testergebnisse q Io x Sende Testmail an tquester joice net Senden Probleme bei folgenden Kontakten Fehler Herr Thomas Joice tquester joice net Folgende Felder sind nicht gef llt kundennummer Herr Thomas Quester tquester gms de Folgende Felder sind nicht gef llt kundennummer 6 2 Format test In order to see if the mail is arriving correctly at all recipients please send one copy of it to yourself The sending process may
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