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User Manual for Electronic Emissions Reporting Software in

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1. Verify records KO K Save a record Adopt data details from an XML file Output report as a PDF file PIPE P IM IR II IS I I x Export as an XML file local backup Export as a ZIP file Transfer editing rights Delete own reports X Delete data entered by verifier x KK UI RK a Add and remove attachments to the report X Only possible if the user has editing rights The users define their role themselves when registering and can only use functions associated with the chosen Tole 4 REGISTRATION LOGIN AND LOGOUT The first steps in recording emissions reports are system registration and login There is common user management for aviation applications Within these you can set up a user account for the reporting software The user account only needs to be set up once and is then valid for all aviation applications monitoring plans and reports Within user management you can change your profile or renew your password if you forget it Attention If you already have access to the Monitoring Plan Annual Emissions or Tonne Kilometre Data applications please also use it to access the software for electronic reporting of CO emissions It is the only way to ensure that you have access to the monitoring concepts you have already created Because of the common user management you can use the access you have created to access all aviation applications See al
2. f i i 1 i r Er m 79 e tail 7 1 i 2 i lt P EMISSIONS REPORTING User Manual for Electronic Emissions Reporting Software in Aviation Manual for operators and verifiers Umwelt Bundes Amt amp D E H St F r Mensch und Umwelt Deutsche Emissionshandelsstelle This User Manual was created by the German Emissions Trading Authority DEHSt at the Federal Environment Agency with the necessary care and thoroughness for the users of the electronic emissions reporting software in 2013 DEHSt assumes no responsibility for up to datedness correctness completeness or quality of the information in the manual DEHSt assumes no liability towards the manual s users or third parties who have obtained knowledge about this manual or parts thereof In particular DEHSt accepts no liabilities towards third parties The disclaimer does not apply in cases of intent or gross negligence or when damages result from injury to life body or health DEHSt only accepts liability according to the principles of state liability pursuant to 839 of the Civil Code in conjunction with Article 34 of the Basic Law This manual provides technical assistance It has no prejudicial effect on the application of law and confers no legal rights IMPRESSUM German Emissions Trading Authority DEHSt at the Federal Environment Agency Bismarckplatz 1 14193 Berlin Phone 49 0 30 8903 5050 Fax 49 0 30 8903 5010 Internet www dehst de EN
3. 5 5 WORKING WITH INTERFACES The software for generating emissions reports allows you to attach additional documents to your emissions report to output the report as a PDF file and to import and export emissions reports in XML format The individual functions are described in the following subsections 5 5 1 Attach and Read Additional Documents Wherever you see the Attachments button in the toolbar you can attach additional documents to the emissions report or view them You can attach up to 20 files to each form The number in square brackets indicates the number of documents already attached If you have the editing rights you can add other documents to the emissions report As a user in the verifier role you can only attach files to the Verification form and delete them from there The other forms are only for data that operators want to add to the emissions report After clicking on the Attachments button you will get to the Attach or remove files page see Figure 5 10 Here you may attach additional documents to the emissions report by clicking on the button This opens a dialogue box for browsing your own file system After selecting a file it can be added by clicking on the Ei button After that the new document is added to the list of already attached documents User Manual for Electronic Emissions Reporting Software in Aviation 21 22 Attachments Here you may attach files to the form Plea
4. A data set where editing has possibly started is saved automatically and is no longer in edit mode Reset search The current search is deleted and all data sets are fully visible A data set where editing has possibly started is saved automatically and is no longer in edit mode All of these symbols and functions are marked in Figure 6 4 Capturing a data set To enter new data sets you can use the text boxes at the top of the form After you have completed all fields you can create the data set by clicking the Save data set button It is immediately inserted into the table structure using to the current settings the input template is cleared and can be used again The total number of captured rows data sets is displayed in the directory tree of the respective form see also Section 5 2 3 Use the X button to discard the data in the input template To capture additional data sets based on previously established created data sets the reporting software provides several options Depending on which form is open you can create data sets using the following buttons create return flight 5 copy the departure site copy the landing site and LP copy aircraft Create data sets When one of these functions has been selected the system opens an input template Depending on the function selected certain fields in the input template are populated with data from the respective data set
5. Emissions forms Incomplete areas in the XML source file cause entries in the corresponding forms to be erased If the partial import fails you will receive an error message You can either return to the import and try again or return to the report 6 3 TRANSFERRING REPORTS When you have finished your report you should check your information again for completeness and accuracy Only when there are no more messages in the check window will you have corrected all data entry errors and completed all forms according to their specifications A description of the steps necessary to transfer editing rights to your verifier can be found in Section 5 6 Once you have addressed your verifier using their alias you can transfer editing rights and initiate the report validation If you are the author of the report it will remain visible in your data browser even after you have transferred the exclusive editing rights Take advantage of the automatically generated email or other media to inform your verifier that you have transferred the report User Manual for Electronic Emissions Reporting Software in Aviation 35 36 T EXAMINATION BY THE VERIFIER Following completion of the reports by the operator the verifier will examine the data submitted This section is intended to support verifiers in processing reports For operators this section serves to better understand the verifier s process and their responses As verifiers you
6. Note If you have already completed several data set pages it may happen that the newly entered data set is inserted on a page that is not currently visible making it invisible to you the moment it is saved 32 User Manual for Electronic Emissions Reporting Software in Aviation Table 6 3 Functions for capturing data sets Button Button description Function Notes Functions for capturing a data set in the input template Save data set The data set is saved and inserted into the table structure x Discard data set The form is cleared The data that was entered are not saved Functions for capturing a data set from existing data sets Fr Create a return flight A new data set appears in the input template for input The fields for departure and landing are prepopulated with the respective inverted values Su Copy departure site A new data set appears in the input template for input It contains the same departure site as the row in which the function was executed fel Copy landing site A new data set appears in the input template for input It contains the same landing site as the row in which the function was executed Eq Copy aircraft A new data set appears in the input template for input It contains the same aircraft manufacturer model as the row in which the function was executed As an alternative to inputting new data sets you can import parts of a locally saved d
7. E mail emissionstrading dehst de Status 02 2014 CONTENT 1 Introduction and Structure of the Manual 2 The Basics of Using the Application 0 rece 5 2 1 Application Structure and SCOPE zuccceseeseesennssnnnnnnnnnnnnnnnnnnnssnnnnnnnnnnnnnnnnnnnnsnnnnnnnnnnnnnnnnnnnssnssnnnnnnnnnnnn 5 NALI RR RE 6 2 2 1 Operating System and Web BE WIE ae 6 2 22 ACIODA CREA leali 6 22 5 Me YAMA WN PL again e e 6 2 2 4 ZIP PIOGrAM iii 7 225 Webber 7 ZA SR 3 10 RE 7 2 3 WEST 12180 016 6 CVABRRBEFEPEEFEPFEFFEPFERFERFELFEVHETTETTETFETFEUEETFELTELTELUBTIEITEUFEUHEUEEUFELFETFEEEREEEFFERFERFERFERFERFERFELTELTEVERTTEUTEUFEEN 8 Se e i AAT 8 3 1 Process FloW osooooonoooooeoeeeeeeeeeeessessssssssssseseeseeeeeeeeeessssssssesesssseseeeeeoeeeeeeeeessssessssssssssseseeseeeeeeeeeesesesessesee 8 VAI 30 RA 9 4 RG SAO OG 14 0901 aaa 10 AD REO AU 16 PRE 11 4 1 1 Sellin Upa User CC NE nenne eier 11 4 1 2 Forgotten Passwords uusuussassassassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnsnnenen 12 2 123 Edita User ACH een an niaior er ereloon cici seacenensse 12 4 14 Delete I U TAC OUN e 12 4 2 Login and Logout CREPERIE 13 5 Instructions ior Using the AppPUiCatON rer 14 5 1 Language Selection ica a 14 5 2 Apphication SUCU E nee AaS 14 Dil SE PAE ee ee ee alii 14 Sidi Data BTOWSET NARESEREERREEREEREPRRERENEEUREUNEERETEEUFEUEIFETEEUEEUREUKETERTEURERKEUERTEEUEERKE
8. see Section 4 1 Please enter your user ID and password in the fields provided and confirm by clicking the CI button to access your personal area 5 2 1 Start Page If the data you entered on the login page are correct you can proceed to the start page If you have chosen an operator role during registration you will see a menu bar for creating selecting and importing emissions reports see Figure 5 1 on the left side If you have registered as a verifier you cannot access this menu item gt Create Report 14 User Manual for Electronic Emissions Reporting Software in Aviation gt Home gt Home gt Create Report gt Select Report gt Select Report gt Import Report I gt import Report gt Changing Log on data i gt Changing Log on data Figure 5 1 Left menu bar for the role of Operator left and Verifier right Using the left menu bar you can call up different functions of the software The individual functions are explained in Table 5 1 below Table 5 1 Functions of the left menu bar Menu entry Function Comment Start page After logging in please go to the start page Here you can select from the various options on the left menu bar Create report Here you arrive at the page where you can select the relevant reporting year Having selected the correct year a data browser opens in which all accessible monitoring plans are displayed Please select the monitoring plan suitable for you
9. Logon I Creating a report from a monitoring plan Creating the required address forms and filling in the relevant fields IU checking entered data IL Affaching documents where appropriate Exporting an XML Ne for backup and paria moar into another reno IL Transfer of editing right to the verifier SINH uM Bulsss3olg Checking and verifying reports a Khare applicable carrectlans as informing ihe operator of any required by fhe varier necessary corrections Review of reports by Signing and sending reports verifier ta the operator LI Sending reports Confirmation of receipt of to DEHSt u reports by the operator Figure 3 2 Detailed reporting process 3 2 USER ROLES The reporting software is used by both aircraft operators and verifiers Each user has a unique role operator or verifier within the software Operators and verifiers are assigned specific permissions within the software according to their respective tasks in the preparation of the reports Table 3 1 shows which functions can be used by the participants in the creation verification and delivery of a report User Manual for Electronic Emissions Reporting Software in Aviation 10 Table 3 1 Role concept roles and permissions Role Operator Verifier Permissions within the software Create reports Import reports Select reports Add and delete forms Enter data p lt Close a report
10. With every import a new Emissions Report will be created You do not overwrite any data Insert your AML file please Durchsuchen_ Keine Datei ausgew hlt Choose file Figure 5 13 Importing an XML file All acquired data from the XML file will be saved in a new emissions report with each import This ensures that existing data will not be overwritten Note Please note that in this application you cannot import emissions reports from the last trading period The same goes for monitoring plans Attention The language settings of the imported source file are adopted The language settings of the new report cannot be changed The import process makes the user the owner of the new report and automatically assigns editing rights to him User Manual for Electronic Emissions Reporting Software in Aviation 25 26 Note In contrast to a detail data import imports via the import function comprise a complete record with all information For more information on detail data imports see Section 6 2 2 5 6 TRANSFER OF EDITING RIGHTS If you have created or imported an emissions report you have the exclusive editing rights i e the data can only be edited using your user ID You can however let another person have the editing rights to your emissions report by transferring the editing rights to him You can for example have another person in your organisation edit the emissions report The system understands which
11. be entered 9 2 5 Calculation of CO Emissions The emissions calculated by The entries are rounded to a specified number of decimal places within the software are different the reporting software The result is rounded to three decimal places Therefore differences in the result may occur Please re check the calculation using the values rounded by the reporting software If the result still differs please contact the DEHSt from your own calculation The summary emissions do Please check the data in the forms already created not match 9 2 6 Attaching Documents A document cannot be Not all forms allow files to be attached The i button shows that files attached can be attached Please check whether the file to be attached satisfies the file formats allowed Please check that the file size allowed is not exceeded Please check that the maximum number of documents is not exceeded The attached document If you attach two documents with the same name the software appears with an extended automatically assigns and adds a sequential number to the file name as fle name an extension An attached document Ifthe file name contains special characters or umlauts the document cannot be opened cannot be opened Ask the operator or verifier to attach the document again with a modified file name 9 3 ASSISTANCE WITH THE VERIFIER S POTENTIAL PROBLEMS 9 3 1 Deleting the Ver
12. cursor over the fields The tooltip also shows whether the writable field is a mandatory field The text will give you additional instructions and information for filling out the field This will also help you to quickly correct erroneous entries Attention When you haven t input any data in more than 30 minutes an error message will appear upon your next attempt to enter data You have been logged off by the system and must log in again Automatic logout due to long periods of inactivity will cause the loss of all unsaved data Therefore always save before any prolonged intervals of inactivity 5 4 VALIDATION CHECKS The built in software validation checks will assist you in completing the emissions report In some fields the data is automatically checked after it has been entered Missing or incorrect entries are highlighted in the form and the check window For example if text is entered into a data field the input field is highlighted in red In addition a note on how to correct the error is displayed in the tooltip Before further processing and especially before saving the emissions report these errors must be corrected With every form change the checks on the current form are re executed and automatic error messages may be added in the check window By using the Check button on the toolbar you can manually trigger a validation check across all the emissions report forms and update the messages in the check window
13. id yet Please A A use the link Create account Password gt Create account gt Forgot your password 2013 German Emissions Trading Authority DEH St Annual Emissions Report Release 1 020 04 02 2014_17 47 12 LIP3 2 3 build 3538 Figure 4 3 Login page After entering your user ID and password you can go to the reporting software homepage by clicking on the button A more detailed description of the structure and the functions on the home page can be found in Section 5 1 1 If the password is entered incorrectly three times your user account will be blocked The block will be automatically cancelled after 15 minutes Please try again If you continue to have difficulty logging on please contact DEHSt Customer Service to reactivate your user ID User Manual for Electronic Emissions Reporting Software in Aviation 13 Note After you have been inactive on the login page for more than two minutes the message Ihe authentication was cancelled because of inactivity will appear and you have to re enter your data To log out of the software select Logoff in the right menu bar 5 INSTRUCTIONS FOR USING THE APPLICATION This chapter contains useful information on using the application including the user interface s structure and other important functions Specific aspects of data input the implemented tests and instructions for time displaced editing are a few key points in this chapter 5 1 LANGUA
14. left side of the homepage you will find the gt ChangingLog ondata button in the menu bar After pressing the button you must re enter your user ID and password to log into user management After editing the data you can confirm your entry by clicking on the save button I on the toolbar or on the button 41 4 Delete a User Account To delete your user account you must first log in to the reporting software In the menu bar on the left side of the homepage you will find the gt Changing Log on data button You must then re enter the user ID and password to log in to user management Before you can delete your account you must have deleted all the reports that you created or have returned the editing rights to the author of other reports User Manual for Electronic Emissions Reporting Software in Aviation If you have fulfilled these requirements you will see the X symbol on the toolbar in the Edit account form Click on the symbol and confirm the deletion Note Since your user ID is valid for multiple applications at the time of account deletion no reports notices or requests may be present in the other applications 4 2 LOGIN AND LOGOUT After you open your web browser and enter the address www formulare dehst de the start page opens Select the FMS application for aviation gt rt Annual Emissionsnew In the left menu bar click on ee You will be redirected to the reporting software login page for emissions reports
15. print individual forms first deactivate all buttons Use the deselect button to do this Then select the form you want to print by checking the respective box This activates only that particular form That is the Data gaps form in the following example Note Please note that you will automatically select all the child forms if you check a parent form box This means that you activate all forms for printing if you check the Cover page Dox You can save the generated PDF file locally and print it The attached files will not be included in the PDF file 5 5 3 Export The emissions reporting software lets you save the form data locally as an XML file for backup and later use To export an open emissions report click on the L button on the toolbar Now the Download the report as an XML file dialogue box will open above the form Now click on Click here to download see Figure 5 13 and save the emissions report Download Report as XML file x Click here to download Figure 5 12 Export as an XML file User Manual for Electronic Emissions Reporting Software in Aviation When generating export files they are saved in the following syntax lt DEHSt file reference gt _Report_YE_ lt Reporting year gt _ lt Version number gt followed by the respective suffix for the file format pdf xml or zip If the DEHSt file reference number field is not filled out xxxxx is used as a Teference number If n
16. the alias should not match the login name Please pay attention to upper and lower case A form called Create user account will open prompting you to provide personal information such as first name and last name After entering your user ID and the alias the system checks to see if these are already present in the system and therefore cannot be assigned again User Manual for Electronic Emissions Reporting Software in Aviation 11 You can choose your password freely It must consist of at least eight characters and contain at least one special character and one number Passwords are case sensitive If you have forgotten your password the email address you specified will be used to send you a message to create a new password see Section 4 1 2 When transferring the emissions report s editing rights the report recipient can be notified of the transfer at the registered email address We therefore recommend you update this email address when it changes If you do not complete all of the required fields during registration you will get an error message during data confirmation and the missing field is highlighted in red In order to create your user account you must also acknowledge and accept the terms and conditions of the software To protect your emissions report you should not disclose your user ID and password to any third party After having confirmed your entries by pressing the button generation of your access is c
17. to the form Now the Attach or remove files overview will open where you can open the documents by clicking on the file name You can download and view the documents attached by the operator However it is not possible to delete them from the report 71 3 Request Additional or Missing Information If as a verifier you cannot conclude the examination of the report because of missing Or implausible data you can inform the operator that additional information or corrections are necessary Transfer the report s editing rights back to the operator A description of the steps necessary to transfer editing rights to the operator is available in Section 5 6 You may have to obtain the operator s alias However the Transfer editing rights form also provides the following two buttons Initialize with creator Initialize with sender After pressing the buttons the recipient is automatically entered Please check this information for accuracy Following the transfer of editing rights an email will be generated automatically use it to clearly state your requests to the operator After the operator has corrected the report he will transfer editing rights back to you You can then view the new information and consider whether this results in changes to your review Using the d Delete verification data button in the toolbar you can delete all your previous report examination entries with the exception of the Verification form Aft
18. web browser s address bar all unsaved data will be lost Leaving the website VW Attention There is no warning or confirmation prompt before leaving the website The Start page button of the web browser navigation bar opens the homepage set up locally by the user This is identical to leaving the website WV Attention i Start page The Close button fat in the reporting software forms should not be confused with your browser s Start page button because if you mistakenly leave the website via the browser s Start page button all unsaved data to be lost vi The web browser s Save function does not result in saving the report data Data entered can only be saved using the Save report button a Printing via the web browsers print function only displays the current view of the Print browser window Please use the Print button in the application to print all forms 2 2 SYSTEM REQUIREMENTS The application is provided centrally via the Internet It is not necessary to install any special software or perform updates A web browser and a permanent internet connection are only required during data input The default screen resolution is 1024 x 768 pixels If the screen resolution is smaller the application is only partially displayed on the monitor 2 2 1 Operating System and Web Browser The application is independent of the computer s operating system since it runs
19. GE SELECTION The reporting software supports communication with aircraft operators and verifiers in both German and English You will first need to select the language in your web browser The language settings can be changed in the menu using the German 388 or UK E national flag buttons both before and after login Both buttons can be found in the header at the top right of the screen edge As long as your selection remains within the left menu bar see Figure 5 1 the language can be changed manually at any time After you have created or imported a report and while still within the forms section the language of the created report cannot be changed The language of the report is determined by the language of the monitoring plan on which it is based see also Section 6 1 Note You also can select a language via the country flags in the user management The language of the homepage can be changed manually via the corresponding buttons at any time 5 2 APPLICATION STRUCTURE The homepage will open on opening your web browser and entering the address www formulare dehst de Please opt for the aviation FMS applications Click on i 5013 2020 gr in the left navigation bar You will then be redirected to the reporting software login page for emissions reports You have the option to use an existing user account or create a new user account by clicking on the gt Create account button For more information on setting up a new user account
20. IETE nnnnnnnensnessnnnnnnnnnnnennnnnnnnnnn Directory tree anasneaesnsnenennsnenennnnenenennenennnennennnnnn 41 on cecereere zie ezio re zio eee 25 A DR 42 EPOrt EXPOTU o ireieeeeie eine Document AAC sro Ad Robo 25 41 Report Partial IMportS ri 34 E Report Sr eee re 15 Editing rights 15 Report SUMING enden 35 38 Editing rights EXCHISVe una 26 or ehe Baga oe nee ee Editing rights Transfer 12 26 40 i ina 3 RE RR RARA u Ed DIO ai 6 a Asa Acli Emissions report Create 15 29 S Export Saving 10CAllY ina 24 CV O 6 41 F Scaricati 30 32 Filter 31 40 Selection lists eeeeeeeeeeeeeeeeeeneeeeeeenennnnnnnnnnnnnnnnnnnnnn 7 ona 29 Start page anna 6 15 Form Delete EEE EEE EEE 41 SS TAN a 18 41 FUEL iii SZ ia I T ICAO ICAO Code 29 31 eal LORIS A tai Mista nn u ICAO Non ICAO airports anna 3 i ee 44 MPO tsss 15 25 41 ROSE NERE RESERO en Import Partial iMpoTt 0000000000000000000000000000 34 U IRSA ACCS RR RESA 21 25 Interfaces PDE ccesesecesesecesescecseseecscececerereeees 22 USET aCCOUNL iii 11 15 39 Interfaces XML 1 24 25 34 User account Edil 12 User account Set up sisecnsvencoevesdonsesdntsesdnosnavenesies 11 User Manual for Electronic Emissions Reporting Software in Aviation 45 elba ii 13 39 User Roli onsoicpianianianianianininininai 9 V Validati
21. Note When searching in the tabular display all entries are checked for the search character string The use of search operators wildcards such as or similar is not necessary and distorts the result Upper and lower case are also irrelevant when entering a search term Specified filter functions also enable the search results to be narrowed Table 6 1 shows which filter functions in which forms are available and explains them User Manual for Electronic Emissions Reporting Software in Aviation Note Search function and filters can be combined The search then can be refined and the results narrowed even better than when using only one of the two functions Table 6 1 Filter functions in tabular display L Form Aircraft fleet Non ICAO airports Transport performance or Filter emissions Display all All data sets are fully All data sets are fully All data sets are fully EE visible visible visible Filter incomplete entries EF All data sets in which the mandatory field data are not completed fully are displayed All data sets in which the mandatory field data are not completed fully are displayed All data sets in which the mandatory field data are not completed fully are displayed Filter duplicate entries E All data sets that include aircraft with identical ID same values in the ID field are displayed All data sets in which the airport information and State is
22. UERTEEPEREKEUERTEELEREREUEETEEERTREUERUEETER 15 523 Operating the User RT ee 16 93 Notes on Data TEIN lA 21 Db Valida on Check nennen een 21 39 VV OP RN WERDEN I lai 21 5 5 1 Attach and Read Additional Documents een 21 99 2 CEL lc 22 Do Pili 24 Do Export as a ZIP E lata 25 er Nb 25 5 6 Transfer of Editing Rig ts ARRE 26 6 Creating and Completing Emissions Reports a u nnn nn 27 6 1 Creating a Report from the Monitoring Plan 22222222220000000000000nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 27 User Manual for Electronic Emissions Reporting Software in Aviation 3 9 2 Compe OnT Aa ROPO ee E EIER 29 6 2 1 Tabular Display in Forms 29 6 2 2 Adding Data Detail Using Partial Imports en 34 6 3 Transferring Reports zen 35 7 Examination Dy BE Vor ET iii 36 Tok ROPO EXN AO air 36 7 1 1 Data Transfer from the Operator via Editing Rights Transfer 36 7 1 2 Examination of the Operator s Information and Attachments i 36 7 1 3 Request Additional or Missing INSOrMation icrirrisiszizzenzinsioziorisioniozioneonioz zii nnionionioninninie 37 7 1 4 Preparation of the Verified ICO EG ee ee 37 7 2 Requests for Corrections and AGGIIONS csiccsacscoseescesennestcunnstoodouasedeubestcutietoodowdseeukesteutistoodouteadenier 37 73 Verlierer Bere 22a nennen 38 8 0118 BONE 6 bg ODE IST a ee see 38 9g Troubleshooting nat E ATA 39 I1 GERA DS Ss Ale einen 39 9 11 Sarung t
23. a network To protect an individual computer so called personal firewalls can be installed Please make sure that your firewall configuration allows access to the reporting software Contact your system administrator for that purpose Note The HTTPS protocol is used exclusively for communication between the web browser and the central server Outgoing connections therefore use port 443 User Manual for Electronic Emissions Reporting Software in Aviation 2 3 SAFETY ASPECTS In order to guarantee secure use of the application the data you enter is encrypted using HTTPS Furthermore a private space is provided for you when you create a personal user ID Your data will be stored in this protected area Only you have access to this space using your unique User ID and password combination To protect your data you should never pass on your user ID and password to third parties The verified emissions and tonne kilometre reports provided by the verifier are signed qualified and sent to the operator via the Virtual Post Office VPS Attention It is recommended that you create regular local backups of your own reports The procedure is described in Section 5 5 3 3 PROCESS FLOW AND USER ROLES This chapter describes the preparation of emissions reports using the reporting software and explains the underlying role concept 3 1 PROCESS FLOW Figure 3 1 shows a schematic of the reporting flow and can be found at the beginning of e
24. ach chapter The entire process flow is divided into the three groups of participants operator verifier and DEHSt Each step of the process denotes the respective chapter in which more detailed information can be found Registration and Logan Registration and Logan see Chapter di see Chapter 4 Creating filling in and forwarding Il reports Review of reports see Chapter Bl verification request for further information and or return to operator Review of reports by verifier and see Chapter T submission to DEHSt see Chapter 3 p Receiving and further processing of reports see Chanter 6 Figure 3 1 Reporting flow The operator generates a report using the reporting software After completion of the reports the operator passes the reports to the verifier The verifier examines them and adds verification information If any information is missing the verifier may request it from the operator Upon completion of his examination the verifier sends his reports back to the operator via the Virtual Post Office VPS The operator then transmits them to DEHSt also via the VPS Figure 3 2 shows the necessary process steps at a higher level of detail The individual steps are picked up again in later chapters and described in detail On the right side you can see in which process steps the FMS or the VPS needs to be used User Manual for Electronic Emissions Reporting Software in Aviation Registration and Logon Registration and
25. airs and to delete those that are obsolete Only reports from the same reporting year can be imported Only reports from the same reporting year can be imported External Existing data sets in the Air fleet Non ICAO Existing data sets in the Air fleet Non ICAO airfields and Emissions forms are deleted airfields and Transportation services forms Subsequently the data sets are imported from are deleted Then the data sets from the XML the XML file file are imported Only data sets in which the fuels are also present in the target report are imported into the Emissions form Note The detailed data import can be performed only if the language settings of the import file match the language settings of the report To perform a detailed data import click on the Accept detailed data from XML file button On the Partial data import see Figure 6 5 page that now opens click on Browse select the storage location and file name of your XML file and then start the partial import by pressing Choose file 34 User Manual for Electronic Emissions Reporting Software in Aviation Partial import of data Return to starting page With the partial import you can add information about the aircraft fleet aerodromes without ICAO code and carbon dioxide emissions by aerodrome pair to the Emissions Report There are the following ways You can import an Emissions R
26. allowed number of characters A manual line break occupies two characters be performed due to an internal error Please check that all required entries are available and correct A value entered does not match the value range of the selection list The following error message Please check fields highlighted in red for the allowed number appears Your input could not be of characters Typically numerical values in numeric fields are too big saved because the specified data format or value range has not been observed in at least one numeric field Please return to the form and correct all numeric fields that are highlighted in red You can then save the form 9 2 ASSISTANCE WITH THE OPERATOR S POTENTIAL PROBLEMS 9 2 1 Import of Data Importing an XML file failed Please check that the file is an XML file Only XML files can be imported Please check the file path and file name Checksum provides an A checksum error during import indicates that the XML file was erroneous result changed after being exported from the FMS A warning message appears in this case but the import is fully completed Please tell the file s sender about the subsequent change The XML file chosen by you The reporting software only supports the import of XML files whose does not match the interface format corresponds to the report s specifications You may have tried to import a file that does not support the current
27. also Figure 5 4 and Figure 5 5 This function is only available to users in the Operator role Possible sources for the detail data import can be the entire export file XML file that was created using the application for electronic reporting of CO emissions emissions report Only reports from the same reporting year can be imported avalid XML file that was created with an external application according to the published XSD schema This results in different combinations of source file and target report These are listed in the following figure The important steps are documented in the individual cells of the table for each detail data import Table 6 5 Combination options for detail data import Target Emissions report Tonne kilometre report Source Emissions Existing data sets in the Air fleet Non ICAO Existing data sets in the Air fleet Non ICAO report airfields and Emissions forms are deleted airfields and Transportation services forms Then the data sets from the XML file are are deleted Then the new data sets from the imported XML file are imported Only data sets in which the fuels are also The data from the Emissions forms are present in the target report are imported into imported into the Transportation services the Emissions form form It may then be necessary to manually sum up the number of flights from duplicate entries of airport p
28. ar 5 2 2 Data Browser Clicking the gt Select Report button in the left menu bar takes you to the data browser The data browser displays all reports previously created by you and the reports to which you have editing rights in tabular form see Figure 5 2 If you have not yet created imported or received any reports for editing no data will be displayed under the table header and instead you will receive the relevant hint You can open the relevant report for editing by clicking on a table row If you have already transferred the editing rights you are only allowed to view your reports in read only mode i e inputs cannot be changed For notes on editing rights see Section 5 6 User Manual for Electronic Emissions Reporting Software in Aviation Data Browser Report for Annual Emissions Report for Annual Emissions e Refreshview 177 2 va ona Reporting gy Operator nia DEHSt gg ICAO na Version na Editing gg Created my Language Year reference Designator Rights by gt I r Apply filter Y App titer I a 10 2013 Airline A 19550 0001 FLY v1 0 b1 b1 de 11 2013 Airline A 19550 0001 FLY vi 4 DI DI de 12 2013 Airline A 19550 0001 ELY v20 b1 b1 de 13 2013 Airline B 19550 0002 AIR v0 8 b1 b1 de Figure 5 3 Data Browser Emissions reports can be sorted in the data browser using the CI sort button according to the respective column The EI button sorts in ascending order while the EJ button sorts in descend
29. ar For which reporting year do you want to create an emissions report Figure 6 2 Selecting the reporting year Having selected the correct year a data browser opens in which all accessible monitoring plans are displayed see Figure 6 2 Please select the monitoring plan suitable for your emissions report User Manual for Electronic Emissions Reporting Software in Aviation 27 28 Monitoring Plans Creating Report on basis ofa Monitoring Plan Figure 6 3 Overview of import and export opportunities The function of creating reports for different reporting years will direct you to the data browser see Figure 6 3 where the selectable monitoring plans from among the Annual Emissions Monitoring Plan applications are displayed You can only select from those monitoring plans that you have created using the monitoring plans application under the same user ID with which you have logged into the report application If you do not currently own the editing rights to a plan you cannot select it The data browser will display the owner of the editing rights see Figure 6 3 Note If a monitoring plan is not displayed in the data browser you are either registered with a different user ID or you have deleted the required plan If you have exported and saved the required plan locally you can login to the application for monitoring plans and import the relevant XML file from there The data browser entries include basic information a
30. ata set as described in Section 6 2 2 Editing a data set To edit an already existing data set select the check box at the beginning of a row The row selected for editing is highlighted in blue In the last column of the row you see all of the actions available for the selected data set Only one row at a time can be edited Once you have finished editing a data set click on the check box again Now you can select another row for editing Table 6 4 Functions for editing a single data set Button Button description Function Notes Delete data set The row for which the function was executed is deleted 7 Attention This function is available only after selecting a data set for editing Once deleted data sets cannot be recovered After editing a data set the data are automatically validated calculated and saved Please note the different behavior of tabular representations in the display of error messages in the check window Information can be found in Section 5 2 3 User Manual for Electronic Emissions Reporting Software in Aviation 33 6 2 2 Adding Data Detail Using Partial Imports A partial import is a supplementary import of detailed data into an existing report A detailed data import does not add or delete forms but adds form contents in this case data sets in table forms Only the Aircraft fleet Non ICAO airports and Emissions forms are affected by the partial import see
31. ator as soon as possible to make the necessary adjustments As an operator you should claim back the exclusive editing rights to your report from the verifier If you do not currently have this right you can view your report but not edit it After having retrieved the editing rights you need only change the necessary information selectively and not create a new report Once you have completed all corrections and additions transfer the editing rights back to your verifier see Section 5 6 User Manual for Electronic Emissions Reporting Software in Aviation 3 7 3 VERIFIZIERTER BERICHT After final verification of the submitted report by the verifier you will receive a signed report on the VPS In the zip file you received you will find the verified report in XML and PDF format and all attached documents 8 SUBMISSION TO DEHST Your last task as an operator is to check the feedback from the verifiers and submit the documents to the German Emissions Trading Authority DEHSt at the Federal Environment Agency Review of reports by verifier and submission to DEHSt see Chapter 8 eee Receiving and further processing of reports see Chapter 3 Figure 8 1 Reporting flow You should re check the report sent to you by the verifier for completeness and accuracy by comparing it with the PDF file If all data are correct please send the ZIP file created by the verifiers to DEHSt using the VPS The conditions of use for
32. bout the plan You also can check whether the respective monitoring plan is suitable or unsuitable for the creation of a new report by checking the attributes displayed in the last Status column Plans marked unsuitable do not contain all the necessary information and thus cannot be used Plans marked suitable contain all the necessary mandatory data and can be used for creating a new report Please select a plan by clicking on the relevant entry in the table A form page will open and show more information about the selected plan gt To the overview i The button takes you back to the data browser where you can select a different plan A report is created by clicking on the Create Report button You are then directed to the first report form Identification and can start entering your data For more information on completing new reports see Section 6 2 User Manual for Electronic Emissions Reporting Software in Aviation If the Create report button is missing in the information form you have chosen a monitoring plan labelled as unsuitable Please go back to the data browser using the gt Tothe overview button A report consists of various forms sometimes with several pages that are automatically generated With the exception of some address forms all forms have already been created and initialised with default data from the monitoring plan Note A Fuel form with a subform is generated
33. d except those in the verification form Note This operation can only be performed by verifiers Forward emissions The Editing rights transfer form opens Prior to the transfer 4 Transfer report an automatic save operation is performed and the data are calculated Delete Delete emissions The current report including all forms and data will be erased report N te The data will be permanently deleted and cannot be restored eroga Page 1 2 The number of pages of the current form is displayed Clicking on a page s button takes you to this page of the form Zoom 100 E Zoom in out The form is enlarged or reduced the options are 75 percent 100 percent or 125 percent The number right next to it indicates the current setting The default setting is 100 User Manual for Electronic Emissions Reporting Software in Aviation 5 3 NOTES ON DATA INPUT When filling out the forms for reporting the following must be observed Non writable fields are light grey These fields are filled in automatically by the software They are either associated with other fields some of them in other forms from where the corresponding data are transferred or they are filled by calculations or acquired unaltered from the underlying monitoring plan Writable fields can be filled by direct input or selection lists look ups Tooltips for the fields are displayed when you move the mouse
34. e SOWA ereignete einige 39 DL ICC monand Lo esses een 39 LEa Daa BON e TEE 39 Alle 39 13 Pi 40 Slo COMI UBER VENETIEN 40 9 1 7 PUR he Dee 40 9 13 Deleting Re DO a ereiee 40 9 1 9 Converting into a PDF file IRE OA 40 Ile tei Riva 40 CA EA EE TTT 41 9 2 Assistance with the Operator s Potential Problems zccrersussssssssnnnannnnneeneesnnnssnnnnnnnnnnnnnene 41 9 2 1 MOOD 41 9 2 2 Importing Detailed Data from an XML File csccnsensensonsorsanionionienientenssntensensantantaniontantantencenesves 41 AE Ola ee ee E E E 41 yee NICE E EREDO ee E TITEL 42 92 5 Calculon or COA EMISSiONS rea 42 9 2 6 APR 42 9 3 Assistance with the Verifier s Potential ProblemsS iii iii 42 Sol DARNE 42 GIOR 43 PR RIE 45 User Manual for Electronic Emissions Reporting Software in Aviation 1 INTRODUCTION AND STRUCTURE OF THE MANUAL This manual is intended to provide instructions for aircraft operators and verifiers in how to use the reporting software to create CO emissions reports emissions report The manual explains the data collection procedures and how to use the software The German Emissions Trading Authority DEHSt at the Federal Environment Agency provides technical guidance on the preparation of CO emissions reports for reporting annual emissions or the transport performance of an aircraft operator The guidance can be downloaded from the DEHSt website Note The i icon identifi
35. e version installed A PDF file does not open automatically but can be saved Please check your web browser setting Do not save encrypted pages on the hard drive Remove the tick It is advisable to tick the box again after you finish working in the FMS software A PDF file contains duplicate form pages Using manual line breaks in text fields can cause page breaks to occur in the PDF file Remedy Please delete the relevant line breaks in the form and re create the PDF file The duplication of form pages is a mere cosmetic issue and has no effect on editing the data in a message 9 1 10 Transferring the Editing Rights The editing rights cannot be transferred Please check whether the recipient s alias is correct Please check if you currently have the editing rights Only if you hold the editing rights can you transfer them User Manual for Electronic Emissions Reporting Software in Aviation The editing rights lie with Please let the user know and share your alias with him The user can another user and you would then return the editing rights to you like to have them back 9 1 11 Saving a Report The following error message At least one input field contains more than the allowed number appears The operation could not of characters Please check fields highlighted in red for the allowed number of characters Manual line breaks reduce the
36. ecipient You can use this email to notify the recipient Transferring the editing rights to the responsible verifier enables him to edit the relevant fields If you created the reports and have transferred the editing rights you will still find those reports in your data browser but you will only have read only access and cannot edit the data However if you have transferred the editing rights to an emissions report that you did not create you can no longer see this emissions report in your data browser User Manual for Electronic Emissions Reporting Software in Aviation 6 CREATING AND COMPLETING EMISSIONS REPORTS After successful registration and login the report can be created completed and forwarded to the verifier in the next step The steps necessary for the successful completion of the forms are described in this Section e Operator Creating filling in and forwarding reports see Chapter 6 Figure 6 1 Reporting flow 6 1 CREATING A REPORT FROM THE MONITORING PLAN As a software user in the role of operator you can use the creating new reports function for various reporting years A new report for the CO emissions emissions report can only be created based on a current monitoring plan You can create a new emissions report using the Create Report menu item You can then select the relevant reporting year see Figure 6 2 Create Emissions Report Choose the reporting ye
37. elevant report can be used for this purpose Thus aircraft operators and verifiers can work at different times on the same report but the aircraft operator or the verifier can only see the other role s entries in the read only mode After logging into the user interface you can manage different emissions reports in your personal area Editing a report can be interrupted and resumed at a later time Data already recorded are stored on a central server to which DEHSt has no access Attention The web browser navigation bar is not required for managing the software while recording the emission and tonne kilometre reports and it may cause loss of data if used under certain circumstances Its use during data input is therefore not recommended In some cases departures from the usual web browser functions occur when using the FMS These departures are explained in Table 2 1 User Manual for Electronic Emissions Reporting Software in Aviation Table 2 1 Departures from usual web browser functionality Action Comment g It is not possible to return to the previously displayed page using the Back button S Back within the software the message Attention page has expired appears Refreshing the page via the web browser function Refresh only reloads the last 44 2 Refresh page displayed Unsaved data may therefore be lost Upon leaving the website for example by entering another web address in the
38. eport for Annual Emissions that was created with this version of the application Data will be adopted as stated in the user manual You can use the XML interface published on our internet page You find also further information and accompanying documents for the partial import with the help of the AML interface on this page Please note The partial import will replace all of the existing data on the concerning forms This means areas that are not filled in the XML file will delete possible entries on the concerning forms irretrievably Please pay attention to complete import files to avoid data loss The language of the XML source file must correspond to the language of the Report Please click the button Search select your XML file and start the partial import Insert your AML file please Durchsuchen_ Keine Datei ausgew hlt Choose file Figure 6 5 Partial import of data On the next page you will be asked if you want to continue the partial import Clicking on Yes will continue the partial import the existing data will be erased and the new data is imported The report opens anew and you will see the first form In the directory tree you can see the change in the number of data sets next to the form name If you press No you will cancel the partial import and return to the initial form Attention The partial import replaces all existing data on the Air fleet Non ICAO airfields and
39. er clicking the button a security check follows If the button for deleting verifier fields appears grey you do not currently have editing rights for this report 7 1 4 Preparation of the Verified Report In the Verification form you conclude your description of the verification process Note that this form contains five pages After examining the operator s data including attached documents and after completing the verifier fields the final report is generated and forwarded to the operator The following procedure must be adhered to Use the Z button in the toolbar of the open report Save the file locally on your computer The ZIP file that is generated contains the report in XML and PDF formats The documents attached to the report are also included in the ZIP file also see Section 5 5 3 Finally you have to send the zip file to the operator via the VPS with a qualified signature After sending the ZIP file you should transfer the editing rights to the report back to the operator see also Section 5 6 This will remove the report from your data browser If you imported the report yourself and are therefore the author of the report you can delete it after final editing by clicking on the X button in the toolbar 7 2 REQUESTS FOR CORRECTIONS AND ADDITIONS A result of the examination of the report could be further requests for correction or supplemental information to the operator The verifier will notify the oper
40. es additional information that is not absolutely necessary for using the software Attention The icon identifies particularly important instructions for using the software 2 THE BASICS OF USING THE APPLICATION This chapter presents a summary of the application s structure and scope In addition general topics such as system requirements and safety aspects are described This chapter is important for both aircraft operators and verifiers using the software 2 1 APPLICATION STRUCTURE AND SCOPE The reporting software used for creating emissions reports is based on a form management system FMS and can be accessed via the Internet https www formulare dehst de The software can be used without further local installation For more information about system requirements see Section 2 2 The applications are based upon the respective monitoring concepts For instance the monitoring concepts Annual emissions must already have been recorded before the emissions report can be created Attention The inputs to the emissions reports are based on the respective monitoring concept inputs Basic data in the monitoring concept cannot be changed in the report A common user management exists for both applications For more information about aviation user Management see Chapter 4 The concept of the user s role allows for easy data exchange between aircraft operators and verifiers The function Transfer the editing rights in the r
41. esentation Certificate Authority Monitoring Plan Emissions Report Verifier Contact Monitoring 1 Contact Monitoring 2 Contact Monitoring 3 Aircraft fleet 1 Non ICAO aerodromes 0 UD Fuel Alternative fuel Emissions 0 Summary Croatia Verification Figure 5 5 Directory tree Entries highlighted in red indicate errors or missing information in this form The open form is highlighted in bold in the directory tree In the above example the entry shows Emissions report Submenu The submenu can be found above the directory tree and it offers the option to add new forms to your emissions report The content depends on the form that is currently open and those entries you have already entered in the emissions report If you want to create another subform you must open the parent form Now the L button appears in the submenu and provides the option to create additional forms Figure 5 5 shows the submenu for the Emissions report form opened Form management L Contact Monitoring Lo Identification Aircraft Operator German Representation Certificate Authority Monitoring Plan Emissions Report Verifier Contact Monitoring 1 Contact Monitoring 2 Aircraft fleet 1 Non ICAO aerodromes 0 Fuel Alternative fuel Emissions 0 Summary Croatia Verification Figure 5 6 Submenu The submenu can also include entries with the Lx button used to delete the open form provided the res
42. fields of the emissions report are allowed to be edited by recognising the user role selected during registration You can check who currently owns the exclusive editing rights to the reports by looking in the Editing rights column in the data browser see Figure 5 3 You need to perform the following steps to transfer the editing rights Click on the 4 Transfer button in the toolbar This opens the Transfer editing rights form Please enter the emissions report recipient s alias in this form Please pay attention to case sensitivity when specifying the alias If the alias you entered in the system is unknown you will receive an error message Please check the spelling or consult the recipient if the alias is correct Also you can enter the alias using the default buttons Please choose between the author of the plan or the previous editor Initialize with creator Initialize with sender The recipient s user data are automatically entered into the form using the Show recipient button Please check the data displayed for correctness The Show recipient button then turns into Transfer editing rights Please confirm the transfer by clicking the button On clicking the Transfer editing rights button an email window will open in which the recipient has already been entered by the system Essential data of the facility are automatically entered in the email to facilitate assignment to the r
43. form a manual save Note Please note that some forms have more than one page You will find an appropriate note at the bottom of the page of the relevant forms You can use the page navigation mei 2 above and below the form area 6 2 1 Tabular Display in Forms In some forms the input fields are displayed in tabular fashion for clear and space saving display and data entry Tabular display is applied in Aircraft fleet Non ICAO airports Emissions in the emissions report forms User Manual for Electronic Emissions Reporting Software in Aviation 29 30 CARBON DIOXIDE EMISSIONS BY AERODROME PAIR Carbon dioxide emissions by aerodrome pair Add newrecond Data entry ICAO Departure ICAO Areal Humber of flights total window LJ LJ functions Comi Departure Count Arr al Fuel consumption t total Data entry ry Departure mi I pron t window Aerodrome Departures Aerodrome Arrival List of stored records Alive sor Standard sort order ascending by country departure aerodrome departure Setti ngs amp Active filter z All records Activ anh Li functions for n Lu na Ca B isplayed page of records age 101 entire page Dispkyed records Record 110 3013 Search Germany i Berlin Tegel Tahular display of records Record functions Berlin Tegel Records marked Browse Active Reset sort Filter for processing Sort sequence Figure 6 4 Tabular displayng The form page cons
44. g saving checking exchanging forms etc within 30 minutes the session expires and you will need to log in again If the session has been automatically terminated data entered but not saved may be lost Therefore please save the status of your work via the save button before leaving your workstation An hourglass can be seen on the right above the clouds This session timer shows how long the session will be valid see Figure 5 8 The session time is reset to 30 minutes whenever a communication with the server such as scrolling the form has taken place Umwelt Re Customer support 49 0 30 8903 5050 DEHSt Contact Masthead Aviation procedure Bundes Amt DbEHSt F r Mensch und Umwelt Deutsche Emissionshandelsstelle gt To the overview W Manual Logged in as Betreiber 01 gt Logoff led Save W Check Partialimport Export gg POF x XML Attachments Transfer X Delete Zoom 100 O Figure 5 8 Session Timer If the session has automatically timed out you will find a message when you return to your workstation You will be prompted to log in again User Manual for Electronic Emissions Reporting Software in Aviation 19 20 Note Please note that the session timer is based on JavaScript If you have disabled the use of JavaScript in the web browser the session timer is not available to you Toolbar The toolbar can be found above the forms Their buttons and associated functions a
45. hat you use correct file names the software program does not check them and will not generate any error messages 5 5 2 Creating PDF Files The emissions report can be output as a PDF file Open the emissions report and click the button in the toolbar This will open the print function see Figure 5 10 User Manual for Electronic Emissions Reporting Software in Aviation a Check Partial import Export x XML Attachments 2 4 Transfer Save Delete Zoom 100 amp General information leefGo gt DEH St reference 4960 0007 Identification Version not filled Date of data set 28 012014 giidicuselelic ice MM Name of the aircraft operator Form management X LABEL eng Body Operator Company Authority yt a a ees DEHSt reference 19550 0000 German representation German representation Contact Monitoring 1 Aircraft fleet 2 Non ICAO aerodromes 0 your aviation company D no ICAO Airline Code arr Figure 5 10 Print function The print function lets you select individual forms from your records for printing The print features can be found on the left side in the navigation tree see Figure 5 11 The buttons and their associated functions are explained in Table 5 3 Table 5 3 Buttons on the toolbar Button Description Function Notes H Cancel printing Clicking this button will close the print function and take you back t
46. he separate display of content and formatting XML file A file in XML format The reporting software uses the XML format for data exchange with other systems XML interface Communication option for data exchange between different programs in gt XML format defined by an interface description ZIP file File that contains one or more files compressed using a compression program The resulting file has the zip extension User Manual for Electronic Emissions Reporting Software in Aviation INDEX L Language selection sun 14 A Language selection Language 29 29 MICI 31 seek ce ea 2 Aircraft operatort nee 8 9 Mii paria 1 IN IS EEEE ee ea 11 E age sssearargebaaneaneseeses Allocation application Delete 20 M B Mandatory field errceeeiee 21 42 BUttOM innen PAO CO cc en nn C O die T 42 OLD nase 8 9 FOR EEE 7 P CODY AIDOT siii 32 Copy departure landing site een 33 Partial Import ee ee are ee 34 41 Password csacsnseasierserserdexdendendaniontoatenasnasnuess 11 12 39 D POF 8 ba 6 25 37 ubi 15 39 PROCESSO een 8 Data PU oe ee 21 R Data DUL zen 5 6 Daa e 8 eee 7 REGISIration ui 12 39 Data ESS LI 30 32 RKODOL vers 5 8 Data set Capturing auasaesssssenennnesnnnnnenenennnenennnnn 32 on Era enensseneseststsnsnsnsnsnsosssosssnnsnnene 2 i Data set BCI cicscsdscrocsctsniuseessvctecavetastucisstsetecssenss 33 EpOrt COMP
47. hich user account you are logged in Only those monitoring plans that are saved in the monitoring plan software under the same user account are displayed If applicable please login to the monitoring plan software and import your XML file Now you can also see the plan in the reporting software User Manual for Electronic Emissions Reporting Software in Aviation 40 9 1 5 Displaying Tooltips Tooltips are not displayed Please check if Java Script is enabled on your computer see Section 1 1 1 9 1 6 Completing Relevant Fields Some fields cannot be completed There are fields for both the operator and the verifier in the forms You can only complete the fields corresponding to your role You can usually complete the dark grey fields Light grey fields are usually automatically completed If an input is still not possible please check that you have the editing rights to the report in the data browser A selection list only displays a single entry The search is filtered only entries that contain the characters in the search field are displayed You can disable the search filter by deleting the search field entry and pressing the return key The Search function is not available in the selection list The Search button will become visible when you resize the window 9 1 7 Editing Data in the Tables A new data set cannot be saved An error message ap
48. ifier Fields Verifier fields cannot be Check whether you have the editing rights to the report and can act deleted in the role of verifier Only with the editing rights can you delete the entries in the verifier fields 42 User Manual for Electronic Emissions Reporting Software in Aviation GLOSSARY Account See gt User account Aircraft fleet Includes all aircraft of an aircraft operator Alias The alias is a name defined by you that occurs only once in the application Upper and lower case letters are recognised here As an aircraft operator or verifier you provide the alias to your respective role counterpart in order to enable him to transfer the gt editing rights to a gt report The data browser displays the alias in the Editing rights and Creator column Authentication Checks your login credentials user ID and password Author The user that creates or imports a report for the first time Barrier free modus Biomass Accessibility i e unrestricted use of the software by disabled people is possible Examples in graphical applications interfaces are provided for braille presentation or screen readers buttons fields have a textual description etc Fuel with an emission factor of 0 Data browser Table view of a user s reports that contains information about the reports operator DEHSt file number ICAO name version owner of the editing righ
49. in the emissions report for each Fuel type form from the Annual emissions monitoring plan Other fuel forms cannot be added to the report Note The language setting is adopted from the monitoring plan when creating a new report but cannot subsequently be changed We recommend editing the report forms from top to bottom according to their arrangement in the directory tree 6 2 COMPLETING A REPORT Having created a new emissions report Section 6 1 or called up an existing emissions report using the gt SelectReport menu item see Section 5 1 2 you are directed to the Identification form Validation checks and tooltips built into the software relating to the individual fields provide support for editing the emissions report You can read about the functions of the fields highlighted in different colours in Section 6 3 Default forms are already created with a new emissions report see Section 6 1 You must create all other required forms A new form is always allocated to a different form The way the forms are allocated has been specified in advance New forms can only be created if you have created and opened the corresponding parent form Entered data are automatically saved with every change in the form It is recommended however to regularly save newly entered data manually especially with prolonged editing of a form page using the fal save button in the toolbar Before leaving the emissions report you should also per
50. ing order The original order can be restored by clicking the restore button The data browser can span several pages 15 records per page will be displayed You can navigate to other pages using the buttons These are only displayed when several pages are available The view can be updated by clicking the refresh Refreshview button found above the table Note The results list can be narrowed by entering a search term in the corresponding row Please enter in front of your search term to search across all applications otherwise the term at the beginning of each individual entry will be searched for Now press the Filter button 5 2 3 Operating the User Interface If a report has been selected via the data browser or a new report has been created the report opens with various functional areas as shown in Figure 5 4 User Manual for Electronic Emissions Reporting Software in Aviation Umwelt Customer support 49 0 30 8903 5050 DEHSt Contact Masthead Aviation procedure Bundes Amt peEH st F r Mensch und Umwelt Deutsche Emissionshandelsstelle top menu bar session timer various functions gt To the overview Manual Logged in as Betreiber 01 gt Logoff button bar toolbar kaSas Check 3 Partislimport Export Mh POF x XML Transfer 3 Delete Zoom 100 General information Address of the German representation information H DEHSt reference 19550 0007 Versi
51. ircraft fleet and so on are saved in the software Syntax A file name s structure when generating gt PDF and gt XML files Tonne kilometre report See Report Tooltip Small window of a graphical user interface which contains additional information or advice in this case about the input fields User account Access rights for example for a computer or software consisting of user ID and password User ID User name the user account s part that can be freely selected User role There are various groups of software users according to the distribution of tasks when creating a report Possible roles are operator and expert which can be allocated to the user during gt registration The executable software functions differ depending on the selected user role Verifier Expert pursuant to 5 3 TEHG who assumes the detailed examination of gt reports Approved verifiers are announced by gt DEHSt VPS Abbreviation of the German term for Virtual Post Office The Virtual Post Office is used to transfer encrypted and signed messages between gt operators and verifiers and the Authority Web browser Program to display web pages HTML code Wildcard Placeholders for other characters For example asterisk percent sign question mark used in search fields XML Extensible Markup Language Meta language for creating structured documents a characteristic of XML is t
52. ists of the following fields top to bottom Input template Display of the current settings and functions for the entire page and Tabular display of data sets already collected To collect new data sets using the input template see the Collect data sets section The current display settings show which sort filter or search has currently been selected In addition the display shows which data fields the sort or search will process Furthermore you can see the page currently displayed the total number of pages the number of data sets currently displayed on the page and the total number of data sets collected In addition this area contains a number of functions for the entire form All available functions are described in Table 6 2 The tabular display can spread over several pages Ten data sets per page are displayed Please use the buttons to navigate through the pages The buttons are shown in blue when the function is active If nothing is selected in the form the data sets are displayed after a default sort The l buttons enable you to sort the columns en to the listed entries in ascending or descending order The current sort is highlighted 14 changed in the display area and can be reset to the default sort using the button When using the search function 4 you can search targeted data sets by typing in a search term airport land or ICAO code The search can be reset using the 4 button
53. o form editing TA Start printing Once you have made your selection click this button to generate the Ei a PDF document Select all This button lets you select all of the forms in the record for PDF output Deselect all This button lets you deactivate your selection s When you initially activate the print function using the PDF button POF on the toolbar all forms are already selected for printing by default By clicking the check mark next to each form you can exclude individual forms from printing In the following example these are the non ICAO airports forms User Manual for Electronic Emissions Reporting Software in Aviation 23 24 Form management l Contact Monitoring 3 gaas Identification Aircraft Operator German Representation Certificate Authority Monitoring Flan Emissions Report Verifier Contact Monitoring 1 Contact Monitoring 2 Contact Monitoring 3 Aircraft fleet 2 Non ICAO aerodromes 0 Fuel Jet kerosene Jet Ad or Ji Emissions 0 Fuel Alternative fuel Emissions 0 summary Croatia Verification 4 In I Figure 5 11 Example for print selection Note Please note that you automatically deselect all child forms if you disable a parent form button Note that in Example 5 11 the check mark of the emissions report form was removed that automatically excludes the child forms from printing To
54. o version number is noted this specification is omitted The XML file contains all the attachments to the emissions report Note The following error message will appear if the download link is clicked a second time Ihe requested file is no longer available Please return to the form and repeat the operation 5 5 4 Export as a ZIP file In the verifier role it is also possible to export the report as a zip file by clicking on the amp ZF button A dialogue box will appear above the form The file contains the report as a PDF and XML file and any attached documents The file names of the documents attached to the forms are supplemented by a prefix and are also saved in the ZIP file The prefix indicates to which form the file has been attached 5 5 5 Import Emissions reports created with this software version for example in XML format for local data backup can be imported To import a file or emissions report click on the gt Import Report menu item on the start page On the following page see Figure 5 14 click on button select the storage location and filename of your XML file and click on Choose file XML Import Return to starting page There is the following way of importing data in XML format You can import Emissions Reports created with this version of the application for local backup All data will be adopted then Please click the button Search select your XML file and start the import
55. on not filled Date of data set 28 01 2014 Form management submenu x German Representation German Representation Certificate Authority Monitoring Plan Emissions Report Verifier Contact Monitoring 1 Aircraft fleet 2 Non ICAO aerodromes 0 Fuel Jet kerosene Jet A1 or Ji Emissions 0 Fuel Alternative fuel L Emissions 0 Summary Croatia Verification im Address data form Body Operator Company Authority Organisation GR check window Monitoring Plan A value is required A value is required A value is required A value is required Figure 5 4 Report The individual functional areas of the report are described in the following sections Form Data are entered into template forms within an emissions report The forms usually consist of several pages which can be accessed via the page navigation 2 buttons above and below the form area Depending on the requirements and the user role selected you can create some forms several times Directory Tree The directory tree appears next to the form on the left It lists all forms in the emissions report and can be used for navigation An individual form can be opened by clicking on the entry Figure 5 5 shows the directory tree of an example emissions report User Manual for Electronic Emissions Reporting Software in Aviation 17 Form management Lo Identification Aircraft perator German Repr
56. on CHECK senenn 29 Verifica O sini aiar 37 LS u I a 8 9 Viral POL ON ee 8 W Web DIOWSET ccscceecceccesccecccsccsscacccnscnccsccses 6 WeD BEOWSET rile 5 Web browser SEHINOS ensure 7 X DA ORD GEL ee ee 24 MEG dll 25 34 Z ZIP ea 29 37 46 User Manual for Electronic Emissions Reporting Software in Aviation
57. onfirmed with the following text Your user account for the applications to the login for aviation was created You can now leave the Set up user account form by clicking to the login You will be redirected to the software login page and can log in with the user ID you just created Note Your newly created user ID is valid for all current and future applications of the aviation form management system 4 1 2 Forgotten Passwords If you forget your password you may click on the Forgot your password abutton on the login page to request a new one The following are the required steps After pressing the button you will be transferred to a form where you are asked to provide your username and email address After entering your data click on the button If your entries are correct you will receive a confirmation message An email was sent to the above address Please check your mailbox The email you receive contains a link which you must click on A form will open in your web browser window where you can specify a new password Press the button You will receive confirmation which reads Your password was changed successfully Exit the form using the tothe login button You will be redirected to the software login page and can log in with your newly changed password 41 3 Edit a User Account To make changes to your user account you must first log in to the reporting software On the
58. pears Not all data sets in the table are visible Please check the data set for completeness it can only be saved and included into the table when it is complete 10 data sets per page are displayed Other data sets can be accessed by browsing using the buttons Please check if filters have been set and only the filtered results are displayed The filters selected are listed above the table Please press Show all to reset all filters A data set cannot be edited Please check if you have ticked the check box of the data set to be edited and thus enabled it for editing A data set cannot be copied Please check if you have ticked the check box of the data set to be edited and thus enabled it for editing A data set cannot be deleted Please check if you have ticked the check box of the data set to be edited and thus enabled it for editing 9 1 8 Deleting a Report A report has been inadvertently deleted A deleted report cannot be recovered from the system If you had previously exported the report as an XML file you can import it again 9 1 9 Converting into a PDF file A PDF file is not displayed Please check if the web browser s pop up blocker is disabled The PDF file can only then be opened Please check if Acrobat Reader is installed on your computer Please check if more than one Acrobat Reader version is installed on your computer There must be only on
59. pective function is available for this form Check Window There is a check window below the directory tree This check window shows the missing or 18 User Manual for Electronic Emissions Reporting Software in Aviation incorrect entries in the individual forms The form currently open appears first in the list The blue arrow in front of each entry can be clicked on to open the relevant form where the cursor will point to the field with the incorrect entry Figure 5 7 indicates among others that additional information is required in the Identification and Emissions report forms Emissions Report A value is required A value is required A value is required A value is required A value is required A value is required A value is required Aircraft fleet 1 A value is required In the form Aircraft fleet there are incomplete datasets listed Please execute the function Select incomplete datasets and add the missing entries m 4 a i 1m Figure 5 7 Check window The check window is updated every time you save it manually via the lal Save button in the toolbar and also when forms are exchanged The Check button offers the option of a global form update and checks the data entered Session Timer Once you have logged in to the FMS the session length is 30 minutes The connection to the server is maintained over this time If there is no communication with the server e
60. r emissions report Subsequently an emissions report that contains selected data and structures from your monitoring plan will be created and opened The menu item gt Create Report is available to operators only Reviewers do not have access to this menu entry Selecting a report The menu item gt SelectReport takes you to the data browser All emissions reports accessible to you are displayed here Please select a report to view or editin the data browser For details of the data browser see Section 5 2 2 Importing a report The menu item gt Import Report will redirect you to the XML Import page By specifying the file path location of the XML file on your computer you can import a locally saved emissions report into the system For further details on importing emissions reports see Section 5 4 Editing a user account You can customise your access and personal data at gt Changing Log on data For example if your email address has changed see also Section 4 1 1 A second menu bar can be found at the screen s top edge This is visible on every page regardless of the user role It contains the entries Customer service DEHSt Contact and Editorial information see Figure 5 2 The above entries refer to the relevant page on the DEHSt Internet portal Ne Customer support 49 0 30 8903 5050 DEHSt Contact Masthead Aviation procedure m German Figure 5 2 Top menu b
61. re explained in Table 5 2 Depending on your user role you are only able to use certain functions For example as an operator you are not allowed to export a report as a ZIP file or delete any of the verifiers entries Table 5 2 Buttons on the toolbar Button Description Function Notes gt To the overview Buttons on the The currently opened record is saved and closed Takes you to files toolbar the Data Browser Lal Save Save record and The current record is saved The data are calculated The check perform calculations window is updated of Check Verify record The record is saved The calculations are updated The check window is updated im PDF Output record as a A PDF file of the entire record is produced without the PDF file attached documents R XML Save record locally The current record including the attached documents is i as an XML file exported to your computer in XML format for local backup E zp Export emissions A ZIP file is produced which contains the emissions report in l report as a zip file XML and PDF format as well as the attached documents Note This function can only be performed by verifiers d Attachments Attach or remove The operation for adding deleting or viewing attachments is opened The number in brackets behind the button shows the number of attached documents Delete verification data Delete verifiers information All entries are delete
62. se consider the following restrictions At maximum 20 files can be attached If the number of files does not suffice you can add them in a ZIP archive Any attached file must not exceed 10240 kB The total of all attachments must not exceed 45 000 kB Only files with the following extensions are allowed txt xls xlsx pdf rif csv jpeg doc docx ppt pptx jpg tif tiff bmp gif zip rar xml Attaching and Detaching of files must be allowed for your user role Reading the attached files is allowed for every user role Please only load files with fle names in Latin characters For example Cyrillic signs or special signs such as German umlauts B or amp can cause problems and prevent the later download of the files Please choose the file name carefully the application will not check or generate an error message These files are attached to the form Type File name kB Actions 1 8 report pdf 3131 2 chart xls 3131 Attach file ewe Keine Datei ausgew hlt Figure 5 9 Attaching files When selecting your attachments please note the size limit of 10 240 KB 10 MB per file Note also that only certain types of files are allowed A detailed list can be found on the forms page To view a document click on the file name in the list Attention The file names of the attachments cannot contain special characters such as umlauts 8 or since that prevents their download ability Please ensure t
63. see Figure 4 2 U mwe It Customer support 49 0 30 8903 5050 DEHSt Contact Masthead Aviation procedure I German Bundes Amt pEuH st Fir Mensch und Umwelt Deutsche Emissionshandelsstelle u gt Tothe overview of the FMS Applications Welcome to the electronic Report Support gt Create account On the following pages you will find the software for reporting carbon dioxide emissions according to the Monitoring Regulation The application assists you in Phone fax and mail compiling your Emissions Report er Mail emissionstrading dehst de Internet www dehst de Help for using the software offers the gt User Manual Technical explanations to the issue of reporting information concerning the Monitoring Regulation as well as special information for experts you will find in gt Guide for Creating Reports Before sending the Emissions Report to the DEHSt please generate a PDF file and make sure your statements are correct Prior to your first use of any application for the aviation sector please register in the user administration to set up your password protected access To use the software you must also accept the terms of use gt Create account Have you already set up your password protected access in any application of Aviation Please use the same user id and password here as well Please enter your logon data consisting of user id and password T CSS User id You do not have any user
64. sets a temporary cookie with an identifier labelled as a session ID Based on this identifier the server can assign each user his data When you exit the cookie is deleted If the use of cookies is not allowed the session ID is attached to the URL The latter method is however somewhat more susceptible as regards data security Pop up Blockers If you call lists via the button and no selection window is displayed please check if a pop up blocker is enabled in your browser A pop up blocker may even prevent printing when using the PRINT button Depending on the web browser there are various ways to allow the use of pop ups If your browser supports this please allow the use of pop ups for www formulare dehst de For more information on this please refer to the help function in your browser JavaScript Some features of the reporting software use JavaScript If your browser does not support JavaScript or you have disabled the use of JavaScript these functions will not be available These include the display of tooltips hints on missing or incorrect form entries and the automatic re loading of the page when selecting an entry from selection lists Re loading of the page can also be manually triggered via the web browser refresh command but please first manually save the latest entries However allowing the use of JavaScript is recommended 2 2 6 Firewalls Firewalls are frequently used to prevent unwanted external access to
65. so Section 4 2 User Manual for Electronic Emissions Reporting Software in Aviation Registration and Logon Registration and Logon see Chapter 4 see Chapter 4 Figure 4 1 Reporting flow 4 1 REGISTRATION Before using the software for electronic reporting of transport services and CO emissions you need to register Below you will find a description of the processes for creating editing and reusing user IDs 41 1 Setting up a User Account The start page opens when you open your web browser and enter the address www formulare dehst de Federal Environment Agency German Emissions Trading Authority DEHSt Click on the link for the aviation applications gt Report Annual Emissionsnew In the left menu you will find the entry 2013 2020 You will be redirected to the login page of the emissions reporting software You can now create a user ID using the registration function Create account You do not have any user id yet Please use the link Create account gt Create account Figure 4 2 Registration dialog box Click on the following link Create account To register you will need alogin name user ID of your choosing a password a valid email address and an alias of your choosing Note The alias is the unique identifier for users within the FMS and is used in the transfer of editing rights see also Section 5 5 Because the login name is part of the user ID for security reasons
66. structures Please check definition l your choice 9 2 2 Importing Detailed Data from an XML File Importing an XML file failed Please check if the file is an XML file Only XML files can be imported Please check the file path and file name Only XML files can be used that conform to the requirements of the published XML schema that have been created using the reporting software for carbon dioxide emissions and tonne kilometre data Only reports from the same reporting year can be imported The XML file chosen by you The reporting software only supports the import of XML files whose does not match the interface format corresponds to the report s specifications You may have tried detinition to import a file that does not conform to the current structure Please check your choice 9 2 3 Forms A form cannot be created You can only create a form when the parent form is open A form cannot be deleted Please check if the form is open The form can be deleted if the menu item Delete appears in the submenu of the directory tree User Manual for Electronic Emissions Reporting Software in Aviation 41 9 2 4 Checking the Report Entries keep appearing in Please check if all mandatory fields have been completed and the the check window values entered do not contain an error Please also note that some forms contain several pages on which information must also
67. the VPS can be found on the electronic communication pages of the DEHSt website After the verifier has verified the report you will receive the verifier s report via the Virtual Post Office VPS attached to a signed qualified message You need to forward this same original message directly to the DEHSt otherwise the verifier s signature will be lost 38 User Manual for Electronic Emissions Reporting Software in Aviation 9 TROUBLESHOOTING This chapter briefly describes potential problems when using the reporting software and their remedies Common difficulties and appropriate solutions are grouped as general operators and verifiers 91 GENERAL ASSISTANCE 911 Starting the Software The application cannot be opened Please check whether a continuous Internet connection is available Please check whether your web browser and its settings are suitable for the software application see Section 2 22 2 9 1 2 Registration and Login A user account cannot be created The user ID already exists In this case the User ID field is highlighted in red Please choose a new user ID The second confirmed password was entered incorrectly Please retype the entry The alias already exists In this case the Alias field is highlighted in red Please choose a new alias A user account cannot be deleted Please make sure that no data sets are present in your data browser as a user account can onl
68. the same are displayed the airport is duplicated All data sets in which the ICAO code for the departure and the landing site is the same are displayed the specific airport pair is duplicated Display non ETS flights fel All data sets that contain airport pairs with departure and landing sites outside the European Economic Area EEA are displayed G Note The corresponding flights are not subject to the compulsory reporting and emissions trading scheme Note When executing the selected filter function an edited data set is saved automatically and is then no longer in the edit mode User Manual for Electronic Emissions Reporting Software in Aviation 31 Table 6 2 Functions for the entire tabular form Button Button description Function Notes lt Next page or previous Enables navigation through the data sets the next ten or previous ten page data sets are displayed A data set where editing has possibly started is saved automatically and is no longer in edit mode amp Last page or first page Enables navigation forward to the last page or back to the first page A data set where editing has possibly started is saved automatically and is no longer in edit mode Search The entered search text with this exact spelling is searched in columns two and three of the tabular display airfield country ICAO code Upper and lower case is ignored
69. tion is created Link Short for hyperlink linking cross reference reference from one website to another website or to another spot within the same website Look up Unfolding additional web browser window for easy selection of field entries Monitoring plan Describes the procedure for monitoring and reporting annual CO emissions or tonne kilometre data of an gt aircraft fleet The monitoring plan is the basis for compiling an gt emissions or a gt tonne kilometre report Partial import Provides a supplementary import of detailed data for an already existing report Data sets are not fully gt imported Partial import only affects air fleet non ICAO airports and transport services or emissions forms Password It must consist of at least eight characters and contain at least one special character and one number It is not case sensitive PDF Portable Document Format Pop up blocker Program that prevents the undesirable unfolding of additional browser windows in this case look ups User Manual for Electronic Emissions Reporting Software in Aviation 43 44 Registration The input of personal data to create a gt user account Report Description of emissions related data of an gt aircraft operator during the reporting year Role gt User role Selection list A list that is available to select data for input for instance catalogues for the gt ICAO code gt a
70. ts author language Data set Data of a gt report that have been collected with the software DEHSt German Emissions Trading Authority at the Federal Environment Agency Editing rights The possession of these rights is a prerequisite for editing a a report The editing exclusive rights to a report can only be owned by one single user exclusive editing rights The current owner of the editing rights is displayed in the data browser EEA States Countries of the European Economic Area Emissions report See report Export XML A report can be exported as an gt XML file at any time to locally save the data FMS Form Management System Form Input template data are entered in different forms within a report Fuel Standard fuels alternative fuels and gt biomass are differentiated A fuel may also consist of a mixture of various standard fuels Guide Guidance document for creating CO emissions reports and allocation applications including reports on transport performance tonne kilometre data ICAO International Civil Aviation Organisation ICAO code Used to unambiguously identify airports and heliports as well as aircraft types and aircraft operators issued by the International Civil Aviation Organisation Import XML Import enables re reading gt backups that have been created by exporting in the gt XML format Unlike gt partial import a completely new report with all informa
71. w of all data sets The reports for which you have editing rights are marked with your alias in the Editing rights column By clicking on a data set the corresponding report is opened In order to verify the report call up the individual forms and check the information that was entered by the operator Note that some forms contain several pages For accessing other pages use the 7 2 buttons in the toolbar In the directory tree on the left side of the screen the form which is currently open will be in bold type Forms that are still missing your information are marked in red The report fields provided for you as a verifier are labelled with blue italic lettering see also Section 5 3 Review the information provided by the operator and document the examination in the forms In addition to simple selection boxes you will also see text boxes You can see the maximum number of characters in the corresponding tooltip If you copy more text into these fields than the maximum number of characters allowed it will be truncated when saved In cases like that you should attach a separate document with this text to the report see Section 5 5 1 To examine the documents the operator attached to the report click on the Attachments 2 Dutton User Manual for Electronic Emissions Reporting Software in Aviation in the toolbar If there is no number in square brackets displayed next to the paperclip symbol no documents were attached
72. will perform a detailed examination of the reports submitted by operators You document the results in the reporting software and optionally in a separate report After completing your examination you will send the verified report to the operator see Figure 7 1 Review of reports verification request for further information and or return to operator see Chapter 7 Figure 7 1 Reporting flow 71 REPORT EXAMINATION Before initially using the application you must create a user ID This is described in detail in Chapter 4 Be sure to select the verifier user role You can log in after creating a new user ID In order for the operator to be able to transfer editing rights to you you need to provide him with your alias After that you can work on your assigned reports The following sequence is useful for the examining the reports 71 1 Data Transfer from the Operator via Editing Rights Transfer As a verifier you are not authorised to create reports This is a task for the operator He can transfer the editing rights for a report to you You view the forwarded report in your data browser The operator may also inform you via email or by other means that he has transferred the editing rights to you so you can examine the report 7 1 2 Examination of the Operator s Information and Attachments After logging in to the system you can use the gt Select Report menu item in the left menu bar on the start page to call up an overvie
73. within a web browser The following web browsers in their current versions are generally suitable Mozilla Firefox Internet Explorer Depending on your web browser type and version the presentation may be slightly different but the software function is not affected 2 2 2 Acrobat Reader Acrobat Reader from Version 6 0 is required to view and print PDF documents 2 2 3 E mail Program An operational e mail program is helpful for informing the recipient of editing rights The following email programs are suitable Outlook Outlook Express Thunderbird User Manual for Electronic Emissions Reporting Software in Aviation 2 2 4 ZIP Program The emissions report sent by the verifier contains compressed data in the form of a ZIP archive that must be extracted for reading The following programs are suitable for extraction WinZip 7 zip Power Archiver Zip 2 2 5 Web Browser Settings Web browsers can usually be configured by the user according to personal needs The settings are different for each browser Browser settings that may affect the function of the reporting software are described below Cookies Most browsers place restrictions on writing so called cookies Allowing cookies is not mandatory but recommended It is sufficient to allow cookies just for the session Note Cookies are pieces of information that are written by the server onto the user s hard drive The reporting software only
74. y be deleted when the data browser is empty Please note that your user account is valid for multiple applications in the software and data sets must not be present in any of these other applications Login failed Please make sure you use the proper user ID and password After prolonged inactivity on the login page you need to refresh the page by clicking the Refresh button in your web browser and log in again If you have made three faulty login attempts your account will be blocked and you must contact the DEHSt Customer Service to unlock it 91 3 Data Browser Not all reports are displayed in the data browser Please check whether the data browser has multiple pages Only 15 reports are displayed per page Data sets that have not been created or imported by you and for which you do not have the editing rights do not appear in your data browser Please refresh the data browser using the Refreshview button 9 1 4 Creating a Report A report cannot be created A report can only be created based on a monitoring plan The monitoring plan can only be used if it contains certain data Please check the monitoring plan for completeness in the monitoring plan software Please check that you have the editing rights for the monitoring plan and that they are assigned to you to be able to use the plan The current monitoring plan does not appear in the selection list Please check under w

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