Home

A-61544, User's Guide for the Kodak Scan Station 100

1. ee res 2 4 SEMOS Thode 5 uus Dead oun dst UU Ae Roe a Bowen 2 8 Basic Scan Station operation 0 anaa aa aaa aaa 2 9 scanning documents with the default settingS 2 10 Resend and Reset 1 2 eee ee ees 2 15 Searching for email addresses llle 2 16 Searching for network folders llle 2 17 WSING SeEUING SAOMCUIS cesado drin Der s 2 18 Customizing settings for your scan Sessi0N o oooooooomooo 2 19 Changing the Scan As option o o oooocooooconoo noo 2 22 Changing the File Type option llli 2 23 Using the Setting Shortcuts option o oooooooo o 2 25 Changing the File Name Settings OPti0N 2 26 Changing the Input Document Is option 2 27 Changing the Document Type option 0 0 eae 2 27 Changing the Resolution option 0 0 0 eee 2 28 Changing the Black and White Adjustment option 2 28 Changing the Copies for Printing option 2 29 Advanced option ng ruso acu ditt e od a nares EKA Semele d 2 30 Customizing the Scan Station using a personal configuration file on a USB lasShtOnvee MERCEDES PHIL 2 31 A 61544 July 2008 3 Installing and Using the Configuration Organizer 3 1 Berore Voli meg diee vus RT A a ie af dolere asi qo A dedere ER doen 3 1 Installing the Configuration Organizer llle 3
2. 200 N A 50 90 Off A 61544 July 2008 NOTE By default when you select Settings mode the Settings icons with the Scan As icon selected and output choices are displayed If you scroll to another Settings type i e File Type then toggle back to Destination mode the last selected Settings type is remembered If you then select Settings mode the File Type setting is the first one displayed y a a PDF Searchable Image Text Best Single Pages Secure PDF Image Only Good Selecting any one of these icons allows you to adjust these image processing functions A 61544 July 2008 2 21 Changing the Scan As Scan As three input options are available Color Grayscale and option Black and White Grayscale Black and White Best iThresholding zi 1 59 e f you choose Black and White the Black and White screen will be displayed allowing you to choose either Best iThresholding or Normal ATP Black and White 9 7 O Normal ATP Best iThresholding selecting iThresholding allows the Scan otation to dynamically evaluate each document to determine the optimal threshold value to produce the highest quality image This allows scanning of mixed document sets with varying quality such as faint text shaded backgrounds or color backgrounds to be scanned using a single setting thus reducing the need for document sorting When using iThresholding
3. Add to list alphabetically Enter the name and address and click OK NOTE If you do not want the email address placed in alphabetical order uncheck Add to list alphabetically The email address will be added to the selected email group and the address will be listed on the Configuration Organizer window e Kodak Scan Station Configuration Organizer loj xj File Edit Layout User Help dill Smith jills My company com John Brown johnb My company com Lee Baker leeb My company com Mary Lou Cappa marylouc My company com O Elda Bon Repeat steps 2 and 3 for each email address you want to add to a specific email group 3 16 A 61544 July 2008 Renaming an email group By default when you add an email group the group is named E mail amp Kodak Scan Station Configuration Organizer E oj x File Edit Layout User Help Group name ie ne aq ARA D 1 Access Destination mode and select the email group that you want to rename and select Edit gt Rename Group The Rename Group dialog box will be displayed iol x Description Production Department Cancel 2 Make the desired change in the Description field and click OK The new group name will be displayed on the main Configuration Organizer window amp Kodak Scan Station Configuration Organizer File Edit Layout User Help Production Department c1 i gt Deleting an email group If you delete an email group all email ad
4. This will remove all the configuration information for group Production Department vow Are YOU sure vou want to delete the group 3 Click Yes to continue 3 28 A 61544 July 2008 Creating Settings oettings Shortcuts are a way for you to create personalized groups of Shortcuts scanner settings to make scanning easier If there are commonly used settings you can create a shortcut to these settings and save them to your configuration For example you could create a shortcut called My Color Photos that would contain the settings Scan As Color Flle Type JPEG Input Document is One Sided Resolution 300 dpi Document Type Photographs Changing default settings 1 Click Settings to display the Setting screen 2 Click the Setting Shortcuts icon if not already selected s Kodak Scan Station Configuration Organizer i ye zy xj File Edit Layout User Help Deka A 3 3 If you want to make changes to the User Defaults Setting Shortcut scroll through the scanner settings icons to make changes to your default shortcut Creating a new shortcut 1 Select Edit Add Item The Add New Setting Shortcut dialog box will be displayed x Description pn Create From _ Cancel Black and White docs y Choose settings to use as a start point 2 Enter the name of the new shortcut in the Description field 3 Select the shortcut you want to copy and click OK 4 Make any additional changes to the shortcut by
5. Deleting a flash drive group To delete a group from your flash drive 1 Access the Destination mode and select the flash drive group you want to delete All folders within the selected group will be deleted s Kodak Scan Station Configuration Organizer c x File Edit Layout User Help Flash Drive 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer This will remove all the configuration information For group Network A n F E 3 Click Yes to continue A 61544 July 2008 3 21 Adding a network group If you want to add a folder to a network group that already exists skip to step 2 1 In the Configuration Organizer window access Destination mode and select Edit gt Add Group Network folder A Network group icon is added to the toolbar on the Configuration Organizer window e Kodak Scan Station Configuration Organizer 3 aje File Edit Layout User Help Network Folder Group icon is added 2 To add a network folder select the Network group you want to add a folder to and select Edit gt Add Item or press the Ins key The Add dialog box will be displayed Add Network Folder X Description DE My Personal Folder Cancel Folder dept 020 server 23456 Enter a complete directory path ex Meerermnametsharedfolder Iv Add to list alphabetically 3 Enter the name and
6. NOTE In the case where a fax cannot be delivered the system will send an unsuccessful fax delivery notification To receive this notification select User E mail address and enter the email address where you want to receive this notification This will only work if a mail SMTP server has been setup A a A 61544 July 2008 3 27 Renaming a fax group By default when you add a fax group the group is named Fax 2 Kodak Scan Station Configuration Organizer SIE File Edit Layout User Help Group name Fax billing 1 Access Destination mode select the fax group that you want to rename and select Edit gt Rename Group The Rename Group dialog box will be displayed Rename Group l Bl xj Description Production Department 2 Make the desired change in the Description field and click OK The new group name will be displayed on the main Configuration Organizer window amp Kodak Scan Station Configuration Organizer File Edit Layout User Help Advertising Department billing Deleting a fax group If you delete a fax group all fax numbers within the fax group will be deleted as well 1 Access Destination mode and select the fax group you want to delete amp Kodak Scan Station Configuration Organizer File Edit Layout User Help Production Department c1 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer x
7. indicates the Scan Station is ready to scan Flashing red indicates a Scan Station error Flashes E then a number such as 6 indicating the Scan Station cover is open The following list of error codes may be displayed in the Function window When an error is indicated the indicator light blinks the same number of times as the number displayed in the function window Therefore if the cover is open the number 6 appears in the Function window and the indicator flashes red and blinks six times 1 5 7and8 Call Service 6 The cover is open 9 There is a document jam If your Scan Station stops scanning due to a document jam follow the procedures below 1 Press the cover release button to open the Scan Station cover 2 Remove any jammed documents from inside the Scan Station 3 Close the cover 4 1 Problem solving Use the chart below as a guide to check possible solutions to problems you may encounter when using the Kodak Scan Station 100 Problem Possible Solution Scan Station will not scan feed Make sure that documents the power cord is plugged securely into the back of Scan Station and the wall outlet the power switch is on the wall outlet is not defective call a licensed electrician document s is making contact with the feed rollers Scan Station is unresponsive Press and hold the green Soft Start button on the back of the Scan Station for about 5 seconds Image quality is poor or h
8. 1 Creating configuration files llle 3 5 Configuration Organizer window llle 3 6 PIC IMCNU ou Ls quoc acd a es Oc a etd ok d Rea dream e d RE 3 6 EIC MERC 3 7 Ayo Ol en as tome ats diues arat pasta i ncs det aah eral conse tud dra di du 3 7 o O PET 3 8 AECID aa or da As ord 3 8 The TODA 3 verd 42 19 Beth Sata dmv did barda 19 ua auo 3 9 Modifying a configuration file l l 3 9 reatingo tasks ues escam e e es E ebd a a eae 3 11 Ioeletng ddsKS carrs mco a cole d ode o PAO Le eee 3 14 Renaming AAS KS carae dede ded A 3 15 EIA 43S KS ener en CIAR Qo geom qute tote anal doit m ode antep eae 3 15 Managing your destination groups llle 3 16 Adding an email group and addresses J 3 16 Renaming an email gr0UP oocoocooocooer 3 17 Deleting an email group Wi 3 17 Importing an email address book 2 0 0 cee eee eee eee 3 18 Adding a USB flash drive folder group 0 000000 3 20 Renaming a flash drive group 1 ee eee 3 21 Deleting a flash drive group 2 0 ce eee 3 21 Adding a network qroup ne ea ithe Ae nd eons ieee 3 22 Renaming a network group WWW 3 23 Deleting a network group Win 3 23 Adding an FTP OO aca sea Sea Een KA ows ate yore ke rac east 3 24 Specifying Proxy settings oes ds C ma dee A etia 3 25 Optional Fax Modem Accessory only llli 3 26 Adding a fax group a
9. Organizer you can create and store your preferred Scan Station settings and destinations When you use the Scan Station and insert your USB flash drive all of your personal destinations scan settings and destinations will be displayed in addition to the settings and destinations defined by your administrator By pre selecting some destination s in your personal configuration file you can scan and send your documents with a single touch It all begins with the Configuration Organizer The Configuration Organizer allows you to e Create and define a configuration file e Add and import email addresses e Add network share folders and printers e Set a 4 digit password for secure access to your configuration e Save an encrypted copy of the configuration file on your USB flash drive and or hard drive When you insert the USB flash drive at the Scan Station the device configuration image destinations and user interface are customized with your preferences You can modify these custom configurations at the Scan Station for last minute changes to destination lists and scanning parameters using the Settings mode screen See Chapter 3 nstalling and Using the Configuration Organizer for detailed instructions for creating and changing configuration files for the ocan Station To use your pre configured USB flash drive to send documents to your personal email and network shares follow these steps 1 Walk up to an available Scan Stati
10. Station Configuration Organizer c This will remove all the configuration information For group Network E 7 Are vou sure you Wank to delete the group 3 Click Yes to continue A 61544 July 2008 3 23 Adding an FTP group To add an FTP group to your configuration 1 Select Edit gt Add Groups FTP The Add Ftp Folder dialog box will be displayed Add Ftp Folder X Description DK DocumentRepository Lancel Folder ftp acme com documents Proxy Enter a server name and directory path ex servemame sharedfolder Username FredBrown Password EET Fort 2 Passive v Add to list alphabetically r 2 Make an entry in the Description Folder Username and Password fields The Folder field should contain a complete path to the FTP site including the subfolder into which scanned documents will be placed For example fto acme com documents would connect to the FTP site fto acme com and place the scanned documents in the folder documents NOTE Any additional folders defined in the File Naming Settings screen will also be used when creating the scanned documents 3 Ifthe FTP site communicates on a port other than Port 21 change the value using the up and down arrows 4 You may optionally select Passive if required by the FTP server Passive is most commonly used if the FTP site is outside the firewall NOTE If you do not want the address placed in alphabetical order uncheck Add t
11. fully qualified folder path If desired click Add to list alphabetically to list the network folders in alphabetical order and click OK The folder is added to the selected Network group and is displayed on the Configuration Organizer window amp Kodak Scan Station Configuration Organizer 2 5 xl Ele Edit Layout User Help Network My Personal Folder gt Wdept_020_serveri 123456 25 Du Settings 90 y p a x o 4 Repeat steps 2 and 3 for each network folder you want to add to a specified group 3 22 A 61544 July 2008 Renaming a network group By default when you add a network group the group is named Network Kodak Scan Station Configuration Organizer adm x File Edit User Help 1 Access Destination mode select the network group you want to rename and select Edit gt Rename Group The Rename Group dialog box will be displayed iix Descriptions 2 Make the desired change in the Description field and click OK The change will be displayed on the main Configuration Organizer window Kodak Scan Station Configuration Organizer File Edit Layout User Help Department Network Deleting a network group To delete an network group 1 Access Destination mode and select the network group you want to delete All network folders within the selected group will be deleted 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan
12. selecting the desired scanner settings 5 When finished select File gt Save A 61544 July 2008 3 29 Setting up a flash You may want to set up a password that will prevent unauthorized drive password access to your configuration file When a password is assigned the Scan Station or Configuration Organizer will prompt the user for this password before accessing the information in the file 1 Select User Configuration Password The Flash Drive Password dialog box will be displayed Configuration Password xj New password Confirm new password 2 Enter a 4 digit numeric password 3 Re enter the password and click OK NOTE Ifthe passwords do not match a message will be displayed and the Flash Drive Password dialog box will be redisplayed 3 30 A 61544 July 2008 Testing your Once you have created the configuration file added any destinations configuration file you want selected your preferred device settings and set up a password save and test the file e Kodak Scan Station Configuration Organizer File Edit Layout User Help Network My Personal Folder 7 Adept 020 serveri 123456 Ese EEG 1 Insert a USB flash drive into the USB port on your PC 2 Select File gt Save The Save Configuration To dialog box will be displayed Save Configuration To X Flash Drive W Local backup Folder C Program Files Kodak Kodak Scan Station Browse 3 Select the location s yo
13. simplify the process it is recommended that only the first name last name and email address be exported Once the file is exported it can then be imported into the Configuration Organizer Many email client applications will automatically export the column headings as the first row of data When using the Configuration Organizer the Import Email Addresses dialog box provides you with the ability to skip first row of data Some email applications will also export the data with additional quote characters surrounding the data The following data First Name Last Name E mail Address Vdohn smrirch phnsmreherochester rr com Tom Brown Tombrowndyahoowcom Widlliam Doe wdoesmsp com will be changed to First Name Last Name E mail Address John S9micth gohusmitb rochester rr com Tom Brown Tombrown yahoo com William Doe wdoe msn com After browsing and selecting a CSV file a preview will be displayed showing the results of the file Column Location selections As the column selections are changed the preview will reflect these changes For example if the three file Column Location values are 1 2 and 3 then based on the example data shown above the preview would display the following First Name Last Name Email Address The first name and last name are combined to form the email address display name The email address is used to create the email address To further illustrate if al
14. the virtual keyboard will be displayed allowing you to enter a search string for finding specific email addresses in the selected list The Scan Station searches the email address field for names that begin with the search string If no match is found the Scan Station searches for a name containing the search string Up and Down arrows use this scroll bar to find and select the name s you want to send the email to The up and down arrows is advance to the previous or next item in the list If you want to move through the list quicker you can press and hold the Up or Down arrow on the control panel 2 6 A 61544 July 2008 Bottom of the Destination mode screen The button on the bottom of the screen allows you to toggle from Destination mode to Settings mode 2e we El a amp He Fle t ES H 300 L al o 225 The icons at the top of the screen will change depending what mode you are in The icons to the right of the Settings button represent the current settings that will be used the next time a document is scanned If you want to change any of the Scan Station settings i e to send your document in color instead of black and white touch the Settings button to display the Settings screen select the Scan As icon and then choose Color NOTE If you use your own USB flash drive the settings you select for your personal configuration will override the default configuration on the Scan Station This saves you time sin
15. you can only adjust Contrast Normal ATP ATP Adaptive Threshold Processing separates the foreground information in an image e g text graphics lines etc from the background information e g white or non white paper background When using ATP you can adjust both Threshold and Contrast 2 22 A 61544 July 2008 Changing the File Type File Type file size is important when emailing scanned documents option Large files take a long time to download and may not be deliverable to the recipient These file types are available PDF Searchable Image Text PDF Image Only JPEG TIFF Multi Page or TIFF Single Page ERE Ty Wes set Deus PDF Searchable Image Text Best Single Pages Secure PDF Image Only Good p h r LI 1 EI IE 1 s a Liane pet why DE TIFF Multi Page Uncompressed z c5 200 SA 999 71 PDF Searchable Image Text and PDF Image only creates a document or multiple documents that contain either both text and image data or image data only based on the File Type selection PDF Searchable uses OCR technology to read the scanned page and extracts text information from the image data Selecting either File Type will display the following screen NOTE If you select PDF Image Only the Language option is not displayed PDF Quality Best Language English US E Single Pages E Secure A 61544 Jul
16. A 61544 9E9780 Scan Station 100 Scan Station 100 Plus amp Scan Station 120EX User s Guide Contents EL Introduction siii vea sible ees diu o ex al a a 1 1 Features at a glance llle 1 2 AC NY DC PCM PN 1 3 I pertant CONCEP is sd ccc av dc on ORE AS o Rea cat we dca y dor ditat 1 3 Safety information ooococcoococoocococccoocc coc eee 1 5 User DFECAUTIONS sauce descr s ao ya Ue ree bu eas d ears IP Edw 1 5 Environmental information llle 1 5 EUOPCAn UNO ids ra dl eee Ropa batir d 1 6 ACGCOUSUCORIISSIODL 55055 d asus uh nido M a a d cui RO ed 1 6 POW GE SVSIOITI GA eura iot verat a era A he arte AUS a SM OR cid We a 1 6 EMG SIatemebllS srta d irr NU ode edo etae duets eons e dg Ard 1 6 United States eds dris te e diua wer di b d Oros 1 6 de UNOM de cates ated n e t etd rdc quei die d ter 1 6 Japan ctl ward dos asain dia etnies et eal he icu brote iuis 1 7 A PET 1 7 Peoples Republic of China llle 1 7 c m o cached rrr 1 7 Scan Station components 0 0c eee eee 1 8 2 Using the Scan Station 26s hn Sera sev abi 2 1 Document preparation anna aaaea 2 1 Paper Pee ea oa aaa allez 2 1 Turning the Scan Station on and off 0 0 0 cc eee eee 2 2 Adjusting the input and output trayS ih 2 2 Using the control panel and touch screen 0000 eee eee 2 3 scan Station touch SCl eeh z sod dote naa kB d BERI eT RI EP 2 4 Destination mode
17. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures EH Zr ENAZ m EEEE P m H REA CEA AER I A RE m XE ALA DR EN DI SE TET WO FE ta Korean Please note that this eguipment has obtained EMC registration for commercial use In the event that it has been mistakenly sold or purchased please exchange it for eguipment certified for home use 0101015 ej sez aue e 210 eu gr ES ASAS OBS FOSA ORIO pror ere inp ES THOS Hole A3S22 uen HFa C A 61544 July 2008 1 7 Scan Station The Kodak Scan Station 100 consists of a scanner control panel and components touch screen Front view 7 8 Input tray holds up to 50 sheets of paper Function window displays 1 through 9 or an E indicating Error See Chapter 4 Troubleshooting for a listing of these error status codes Indicator LED light illuminates or flashes indicating Scan Station status e Steady green ready to scan e Flashing green preparing to scan e Flashing red error indication such as Cover Open in conjunction with the Function window displaying an E See Chapter 4 Troubleshooting for a listing of these error status codes Turret can be rotated for ease of use and viewing Touch screen with a simple touch allows you to easily navigate through selections instead of using the control panel Control panel see the Control pane
18. MTP FTP DHCP or static NT domain authentication Send and receive faxes through a connected USB fax modem by using the optional Fax capability Task function allows you to combine scanner settings with destinations providing a more efficient and easier workflow Single page PDFs allow you to scan multiple pages and produce individual PDF files for each page Transaction logging allows administrators to track and report all activity on the Scan Station The report is provided in XML format Editable email subject text allows you to modify the subject of each email message sent via the Scan Station Secure PDF feature allows the encryption and protection of PDF files using a private key password defined by you The password is sent as a separate message to the recipient when secure PDF files are emailed On screen real time color preview of images during the scanning process Built in USB flash drive support enables local storage and one touch operation Captures both sides of paper documents at the same time in one pass Creates your choice of JPEG TIFF or PDF Image only Rotating turret for ease of use and ergonomic operation Handles mixed paper sizes and paper types in the same batch opecial document feeder handles plastic cards Kodak Perfect Page technology automatically adjusts image quality settings for every page A 61544 July 2008 e Automatically deskews and crops document images e Scans up to 25 p
19. Scan Station and used to determine what menu options should be displayed The custom configuration file on a user s USB flash drive is what allows an advanced user to perform one touch scanning using their personal email address book or network share Kodak Perfect Page Image Processing Kodak s Perfect Page technology automatically adjusts the scanner to all document types and conditions improving OCR accuracy and producing high quality scanned images from even poor quality original documents time consuming rescans are virtually eliminated Perfect Page provides industry standard image quality for your documents A 61544 July 2008 1 3 1 4 File Output Types The Kodak Scan Station 100 offers you a choice of saving the images of your paper documents to these industry standard file types TIFF Tagged Image File Format In single or multi page format these images can be either color grayscale or black and white They are most often used for black and white images Using Group IV compression black and white TIFF files can be made very small for easy network transport and storage While color and grayscale images can also be saved in TIFF format they will be saved without compression and can be quite large as a result TIFF files are normally saved with a tif file name extension Searchable PDF like regular PDF format files but these supply the document text as well as the original image data The result is a file whe
20. Search Selecting Search displays the virtual keyboard where you can enter a first or last name and the results will be displayed in a dialog box The results in the dialog box are from the selected email group or from the network address book e I LDAP is configured the search results from the network address book will be displayed first Address Book Search Results SMITH JAMES D Jr SMITH CYNTHIA Y LI SMITH BERNICE B SMITH EDWARD P ul 2 16 A 61544 July 2008 Click More to display any additional addresses that match your search criteria found in the local search results from the email group that you selected Local Search Results PC Q Done Y Cancel To add one or more of the email addresses from the search results list click on the each address you want to add then click Done The addresses will be checked and added to the email group Searching for To search for a network folder in a selected network folder group select network folders Search Network Search TB Joe s folder UserverJoe My folder Userverinetworkfolders Sue s folder iserver Sue Esm BER Be T r 200 990 1 Selecting Search displays the virtual keyboard where you can enter a network folder name and the results will be displayed in a dialog box The results in the dialog box are from the selected network group A 61544 July 2008 2 17 Using Setting Setting Shortcuts are a way for you to create p
21. ages per minute 50 images per minute e Handles up to 215 x 863 mm 8 5 x 34 inches using the automatic document feeder Choose black and white grayscale or color images e Output resolutions from 75 to true 600 dots per inch dpi e Easy cleaning and maintenance One year warranty e Fits on a desktop similar in size to a typical fax machine or small office printer Duty cycle up to 1 000 pages per day User types The Scan Station 100 supports three different user types Administrative Advanced and Walk up Administrative users are responsible for setting up and maintaining the device Advanced users create and carry their custom scan settings on a USB flash drive that they can use with the Scan Station to make scanning possible with a single button press e Walk up users use the device by navigating through the default options the administrator has set up for them Scanning is very easy but the walk up user may not have access to their personal email address book or custom scan settings the way an Advanced user does Important concepts Configuration File The Kodak Scan Station 100 has configurable menus that allow an organization to easily tailor the device for their network Setup is possible using the Kodak Scan Station Configuration Organizer The Configuration Organizer creates an encrypted configuration file that the administrator loads onto the device This encrypted configuration file is read by the
22. as decreased Clean the Scan Station See the procedures in the Administrator s Guide A 61588 Chapter 6 Maintenance Documents are jamming or multiple Make sure that documents are feeding e the input tray and side guides are adjusted for the width of the documents you are scanning the output tray is adjusted for the length of the documents you are scanning e all documents meet the specifications for size weight and type as outlined in the section entitled Document preparation e the Scan Station is clean the feed module is installed properly and securely in place Distorted images The feeder holds up to 50 documents in the input tray During scanning you cannot add documents to the feeder If you add documents your images may be distorted No images are being displayed Documents should only be inserted in the feeder after the Scan Station is powered up and reagy If you place documents in the input tray before the Scan Station is powered up the documents are fed but no images are displayed e f you are scanning one side of a document be sure the side you want to scan is placed face down and top down in the input tray with the side you want to scan facing the input tray with the back toward you Image has clipped corners If your images have clipped corners the skew angle was too large for the Scan Station to handle Be sure documents are placed in the input tray with the edges aligned and the side guides posit
23. ce you will not need to adjust the settings for your jobs very often If necessary you can still make adjustments to the settings at anytime For more information about changing settings from the default values refer to the section entitled Customizing the Scan Station using a personal configuration file on a USB flash drive later in this chapter A 61544 July 2008 2 Settings mode The Settings mode screen displays the image processing icons When you select an icon the default values associated with that icon will be displayed in the list These settings do not need to be changed unless the original document that you are scanning requires something different than the default Use the Exit button on the bottom of the screen to toggle between Settings mode and Destination mode Icons representing the currently selected settings are also displayed in this area 4 amp 2 Kodak Scan Station Configuration Organizer Eile Edit Layout User Help Grayscale Black and White Best iThresholding E om For a more detailed description of the icons and functionality of the Settings mode screen see the section entitled Customizing settings for your scan session later in this chapter 2 8 A 61544 July 2008 Basic Scan Station Whether you are scanning documents to be sent to an email operation address es printer s network share FTP location USB flash drive or fax if the optional Fax Modem Accessory
24. d Settings mode A 61544 July 2008 1 9 Inside view 1 Feed module provides smooth document feeding and separation of various sizes thicknesses and textures of documents Imaging guides for optimum image quality keep the imaging guides clean There are two guides one upper and one lower Rollers provides smooth document feeding of various sizes thicknesses and textures of documents Paper present sensor detects the presence of documents in the paper path during feeding and imaging Rear view oO o c N Power port connects the power cord to the device Main power switch turns the device on and off Soft Start button restarts the device warm boot Ethernet port connects the device to the network Fuse for Service personnel only Accessory Plug additional USB ports to be used with Scan Station accessories e g Fax Modem Accessory A 61544 July 2008 2 Using the Scan Station Document preparation Paper types A 61544 July 2008 This chapter describes how a walk up user can easily send documents using the Scan Station It can be as simple as placing your documents in the input tray selecting a destination and pressing the Go button But first you may want to check your documents to be sure they will be correctly scanned by the Scan Station Make sure all the pages of your documents are oriented the same way right side up For example check th
25. dresses within the email group will be deleted as well 1 Access Destination mode and select the email group you want to delete amp Kodak Scan Station Configuration Organizer File Edit Layout User Help Production Department real ER 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer X P This will remove all the configuration information for group Production Department T J Are YOU sure vou want to delete the group 3 Click Yes to continue A 61544 July 2008 3 17 Importing an email address book CSV comma separated value files are data files that represent database information Each row contains individual data values that are separated by a comma Each comma found on a line of text represents a column of data from the original database The example below shows typical data exported from Microsoft s Outlook Express Note that the first row contains the data column header information and not actual data First Name Last Name E mail Address Smith John johnsmith rochester rr com Tom Brown Tombrown123 yahoo com William Doe wdoe msn com Outlook Express allows you to export your email address book to a comma separated file When exporting your email address book a dialog box will be displayed that provides the selection of which data columns to export Other mail programs may or may not provide this selection capability To
26. e USA visit the Electronics Industry Alliance website www eiae org e The product packaging is recyclable Parts are designed for reuse or recycling A 61544 July 2008 1 5 European Union Battery Information Acoustic emission Power system EMC statements United States European Union 1 6 This symbol indicates that when the last user wishes to discard this product it must be sent to appropriate facilities for recovery and recycling Please contact your local Kodak representative or refer to www kodak com go recycle for additional information on the collection and recovery programs available for this product This product contains a Lithium lon button cell battery This battery can only be removed or replaced by a qualified Service Engineer Maschinenlarminformationsverordnung 3 GSGV Der arbeitsplatzbezogene Emissionswert betragt lt 70 db A Machine Noise Information Ordinance 3 GSGV The operator position noise emission value is 70 dB A Power System Connection This product is also designed for Norwegian IT power system with phase to phase voltage 230V NetzanschluB Das Gerat ist auch fur die Verwendung im norwegischen IT otromsystem mit einer Leiterspannung von 230 V geeignet Connexion aux systemes d alimentation lectrique Ce produit est galement concu pour les syst mes norv giens d alimentation lectrique informatique dont la tension par phase est de 230 V This
27. e leading edges of the paper and make sure that e the documents are in good condition and e you have removed all staples and paper clips before scanning Staples and paper clips on documents may damage the Scan Station and documents After you have reviewed your documents place them front and top side down in the input tray Make sure they are aligned and centered in the input tray This allows the feeder to introduce documents into the Scan Station one at a time For single sided scanning make sure the original side is facing the rear of the Scan Station While the Scan Station can send a variety of different types of documents over the network the following paper types work best Bond Laser Inkjet Offset NOTE Chemically coated papers may cause excessive wear swelling of the rollers and require you to frequently clean the ocan Station They may also reduce the life of your feed module leading to more frequent replacement The Administrator s Guide for the Kodak Scan Station 100 A 61588 provides maintenance procedures Make sure that all paper inks and or correction fluids e g Liquid Paper Tipp Ex amp Wite out etc on your documents are dry before feeding e The Scan Station supports the following paper weights 52 to 105 g m 14 to 28 Ibs Thicker small documents such as identification cards and driver s licences can be imaged using the front feed option of the Special Document Feeder e Maxim
28. eates multiple files one for each side of a scanned page You can select either Uncompressed or JPEG compression NOTES e Color Grayscale TIFF documents can only be Uncompressed or JPEG compressed Black and white documents can either be Uncompressed JPEG compressed or Group 4 compression All faxed documents will be delivered as black and white Group 4 compressed TIFF images e PDF files are not effected by the dpi settings used and are affected only by the Good Better or Best options 2 24 A 61544 July 2008 Using the Setting Shortcuts Setting Shortcuts six Setting Shortcuts are provided at installation option These can be used to quickly select a group of commonly used settings to make scanning faster and easier For example if you frequently scan black and white documents to create text searchable PDF files select the Black and White Document OCR Quality Settings Shortcut This changes all the scanner settings with a single touch The changes will be reflected in the status bar at the bottom of the screen a AJE f a P Setting Shortcuts Sues color documents Black and White Documents c50 200 990 4 A 61544 July 2008 2 25 Changing the File Name The Configuration Organizer allows you to define two values that Settings option determine the location and file name used when creating scanned documents The File Name Settings option allows you to define a Folder Name where all scanned documen
29. ected group type e g add an email address printer etc Rename Item allows you to rename the item selected in the list box Delete Item deletes the selected item Import E mail Addresses allows you to import email addresses from a comma separated value CSV text file Search allows you to search your network address book for email addresses if LDAP is configured Layout menu The Layout menu provides these options Layout User Help Move Group Left Ctrl Lere Move Group Right Ctrl Right Moves Group Left moves the selected group left one position Moves Group Right moves the selected group right one position Moves Item Up moves the selected item up one position in the list Moves Item Down moves the selected item down one position in the list The position of groups and items is important because the first group on the left is the default destination type when the configuration file is used at the Scan Station A 61544 July 2008 3 7 User menu The User menu provides these options User Help Configuration Password From Email Configuration Password allows you to enter a 4 digit numeric password that will prevent unauthorized access to the current configuration file The password is saved in the file and will be read by the Scan Station or Configuration Organizer and the user will be prompted to enter the password before accessing the information in the file From Ema
30. equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures A 61544 July 2008 Japan This is a Class A product based on the standard of the Voluntary Control Council for interference by information Technology Equipment VCCI If this is used in a domestic environment radio disturbance may arise When such trouble occurs the user may be required to take corrective actions Taiwan WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures E mH ERP gt RS CEDERE EA RS REOR ERES AAT ER estar Lo SAS SARREREN R gt Peoples Republic of China WARNING This is a Class A product
31. ersonalized groups of Shortcuts scanner settings to make scanning easier If there are settings that you use frequently you can create a shortcut for these settings and save them to your configuration The Scan Station application software provides six predefined Setting Shortcuts e For more information about using Setting Shortcuts see the section entitled Using the Setting Shortcuts option later in this chapter e For information about creating Setting Shortcuts see the Administrator s Guide for the Kodak Scan Station 100 EEE 2 18 A 61544 July 2008 Customizing settings After you have set up your Destination settings you can also change for your scan session the default image processing settings Following is a summary of each of these settings To change one or more settings access the Settings mode and select the setting you want to change i e Resolution File Type etc Settings toggles between Settings Destination mode and Exit Setting Shortcuts the Scan Station application software provides six Setting Shortcuts to make scanning easier They are Defaults Black and White Document e Black and White Document OCR Quality e Color Document Color Document OCR Quality Color Photographs File Name Settings allows you to define the folder where scanned documents are placed You can define the file name prefix used when creating the scanned documents turn on off t
32. estination mode and select Edit gt Add Group gt Fax A Fax icon is added to the toolbar on the Configuration Organizer window fe Kodak Scan Station Configuration Organizer E E f x File Edit Layout User Help 2 To add a fax address to a specific fax group select the fax group icon you want to add a fax number s to and select Edit gt Add Item or press the Ins key The Add dialog box will be displayed Add Fax x Description Cancel Fax Humber Enter a Fax Humber ex 5554444 l Add to list alphabetically 3 Enter the description and fax number and click OK NOTES f you do not want the fax number placed in alphabetical order uncheck Add to list alphabetically e When adding fax numbers pauses between numbers should be used if trying to send a fax outside from a business phone network For example if you need to dial 8 to get an outside line and wait for a dial tone to dial the rest of the number the comma will provide a 3 second wait time before dialing the number 3 26 A 61544 July 2008 The fax number will be added to the selected fax group and the number will be listed on the Configuration Organizer window amp Kodak Scan Station Configuration Organizer uz c xl File Edit Layout User Help Fax billing Sue 423 456 7890 FEN c5 e Settings gt m 290 1 4 Repeat steps 2 and 3 for each fax number you want to add to a specific fax group
33. ganizer E 4 ET rz ef File Edit Layout User Help Flash Drive 2 To add a folder click the flash drive icon you want to add the folder to and select Edit gt Add Item or press the Ins key The Add dialog box will be displayed Add Flash Drive Folder Description DE tes Cancel Folder M Enter a relative path ex folder x I Add to list alphabetically 3 Enter a Description and Folder name and click OK NOTE If you do not want the folder placed in alphabetical order uncheck Add to list alphabetically The folder is added to the selected flash drive group s Kodak Scan Station Configuration Organizer Te zc xj File Edit Layout User Help Documentation gt Quick Guide PF e 3 ez ogp Ls A 200 is 390 i 4 Repeat steps 2 and 3 for each USB flash drive folder you want to add 3 20 A 61544 July 2008 Renaming a flash drive By default when you add a flash drive group the group is named Flash group Drive s Kodak Scan Station Configuration Organizer rl x File Edit Layout User Help Flash Drive 1 Select the flash drive group that you want to rename and select Edit gt Rename Group The Rename Group dialog box will be displayed Rename Group B x Description Bue s Flash Drive 2 Make the desired change in the Description field and click OK The change will be displayed on the main Configuration Organizer window
34. gher e 512 MB RAM e Microsoft Windows 2000 or Windows XP Installing the 1 Insert the CD The installation software starts automatically Configuration Pe Lex Organizer iD Eastman Kodak Company DOG TM Kodak i im Cancel 4 Back A 61544 July 2008 3 1 2 Click Next The Welcome screen will be displayed 2 Scan Station 100 Welcome to the Scan Station 100 Setup Wizard The installer will guide vau through the steps required to install Scan Station 100 on pour computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or ary portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law Cancel Back l 3 Click Next The License Agreement screen will be displayed 2 Scan Station 100 License Agreement Please take a moment to read the license agreement now IF you accept the terms below click Agree then Nest Olhenwise click Cancel EASTMAN KODAK COMPANY SOFTWARE LICENSE AGREEMENT Read the following terms and conditions carefully before using this Software Use of this Software indicates your acceptance of these terms and conditions If you do not agree with them you should promptly return the package in its entirety for a full refund LICENSE Dro Mor Agree e Agres 4 Read the lice
35. gs Review screen will not be displayed e f you press any button on the screen or control panel including the scroll arrows the timer will stop and you will need to press the Go Scan button again Press Scan to start scanning Settings Review Defaults File Name Settings Defaults Color JPEG Quality Best lf you want to change these settings cancel the job and go back to the Destination mode and set your session the way you want it e to scan immediately select the green Go Scan button again e to stop the scan select the Cancel button A 61544 July 2008 2 13 As the Scan Station begins to feed and process the documents a Status screen will be displayed The page number and a preview image will be displayed as each page is being scanned Scanning Status Page 1 Sheet 1 When all pages have been scanned the Status screen will display a status as it sends your document to each selected destination NOTE Depending on how your Scan Station is configured the message Do you have more pages to scan may be displayed This allows you to continually add pages to your scan session until you select No on the message or the 30 second timeout period has been reached 2 14 A 61544 July 2008 Resend and Reset Resend At the end of scanning the Process
36. he Configuration Organizer The Configuration Organizer window will be displayed e Kodak Scan Station Configuration Organizer File Edit Layout User Help zo el NN File menu The File menu provides these options File Edit Layout Use Reset Open Es Administrator Exit Reset reverts to the last saved version of the configuration file Save saves the changes to the configuration file Open opens an existing configuration file Administrator accesses the Configuration Organizer Administrator mode For more information about the Administrator mode refer to the Kodak Scan Station 100 Administrator s Guide A 61588 Exit closes the Configuration Organizer 3 6 A 61544 July 2008 Edit menu The Edit menu provides these options Edit Layout User Help Add Group b Rename Groupa Delete Group Add Item Ins Rename Item FE Delete Item Ciel a Import E mail Addresses Search F3 Add Group allows you to add a new task group email group fax group USB flash drive group network group or FTP location as a destination type NOTE Adding a printer group or item to a printer group can only be done through the Administrator function File gt Administrator Rename Group allows you to rename the selected group Delete Group deletes the selected group and all items contained in that group Add Item allows you to add a new entry to the sel
37. he date and time stamps used when creating a scanned document and turn on interactive file naming mode Scan As available options are black and white color or grayscale File Type available file types PDF Image Only creates a single or multi page document that contains only scanned image data PDF Searchable Image Text produces a single or multi page text searchable PDF file JPEG produces one file per scanned page e TIFF Multi Page creates a single file that contains all of the scanned pages e TIFF Single Page creates multiple files one for each side of a scanned page Input Document Is allows you to scan one side or two sides of a document Document Type indicates whether the document to be scanned is text photographs or a mix of text with graphics File name prefix Scan Station Color PDF Searchable Image Text Two sided Text with graphics A 61544 July 2008 2 19 Resolution determines the quality of the scanned image The image resolution is defined by the number of dots per inch that are used to create the image The higher the resolution the sharper the image Available resolutions are 75 100 150 200 240 300 400 and 600 dpi Resolution settings are predefined when selecting PDF files Changing these settings have no effect while scanning PDF Adjustments the Black and White Adjustments screen a
38. if you inserted a USB flash drive touch this icon to use as your output destination FTP displays a list of available FTP addresses Select the FTP addresses you want to send the scanned document to then press the green Go button to start the scanning process Right arrow touch to scroll the list to the right of the selected destination When your documents are being sent to the destination s you selected a Status screen is displayed with a message at the top of the screen telling you each action the Scan Station is taking for each destination For example if you are sending an email the message Sending Email appears In addition as each destination is completed the icon will be updated to reflect the success or failure of the task The highlight then moves to the next destination For example the Processing icon and one of the other three icons below will appear when you are sending an email m Processing Success Failure Cancelled 2 5 Middle portion of the Destination mode screen Displays a listing associated with the selected destination type For example if you select an Email destination type all of the email addresses associated with the selected Email group are displayed Use the arrows to the right of the list to scroll through the entire list Custom Search Custom when selected displays the virtual keyboard allowing you to enter an email address Search when selected
39. il allows you to receive notification if an email or fax if the optional Kodak Fax Modem Accessory is installed that you sent could not be delivered Help menu The Help menu provides these options Contents Fi Index Search About Contents provides a list of Help topics associated with the Configuration Organizer Index provides an alphanumeric listing of keywords associated with the Configuration Organizer Search allows you to search the Help file for a specific topic About displays a window containing software copyright and version information 3 8 A 61544 July 2008 The Toolbar Modifying a configuration file The Toolbar provides quick access to commonly used features The toolbar is always displayed and you cannot add delete or move toolbar buttons Saves the configuration file to the USB flash drive or hard drive Searches your network address book for email addresses if LDAP is configured or network folder locations Creates a new item in the selected group Henames the selected item Deletes the selected item Moves the selected item up one position in the list Moves the selected item down one position in the list You can create a new configuration file from system defaults or modify one that already exists on the inserted flash drive a locally stored backup or a folder on the PC or network 1 Select File gt Open The Open Configuration From dialog box wi
40. ing Review screen will be displayed In the lower left corner the Resend option will be available Successfully Completed Processing Review D Mark Smith mark smith anyplace com By clicking Resend the main screen will be displayed with all of your original settings still selected destinations and scanner settings You can change your destinations by checking and unchecking any destination and resend the previously scanned document without scanning it again This is useful when you forget to include a destination e g email address and want to resend the document without rescanning or when you scan a large document that was OCR ed and you do not want to wait for the entire OCR process again which can be very time consuming Reset After closing the Processing Review screen at the end of a scan job the following message will be displayed Do you want to remove your current selections f you select No all of the scanner settings and destinations will remain and be ready for the next scan job f you select Yes all of your scanner settings and destinations for this scan job will be lost f you ignore this screen the Scan Station will reset to the walk up screen after two minutes A 61544 July 2008 2 15 Searching for email To search for an email address in either a selected email group or the addresses network address book if LDAP is configured select Search Custom
41. ioned correctly to accommodate the size documents you are feeding to avoid large skew angles the first image in the batch might appear washed out Be sure that documents are placed in the input tray with the edges aligned and the side guides positioned correctly to accommodate the size documents you are feeding to avoid large skew angles Roller marks appear on the document Clean the rollers See the procedures in the Administrator s Guide after scanning A 61588 Chapter 6 Maintenance Unsuccessful fax delivery Verify that your return email address is configured correctly Be sure the fax number that you are sending to is correct Once the fax number is verified try again If errors persist contact your Administrator Black lines appear on the scanned Clean the imaging guides and white strips next to the imaging guides document See the procedures in the Administrator s Guide A 61588 Chapter 6 Maintenance 4 2 A 61544 July 2008 Eastman Kodak Company 343 State Street Rochester NY 14650 U S A Kodak 2008 All rights reserved TM Kodak
42. is guide for supplies and catalog numbers User precautions Users and their employer need to observe the common sense precautions applicable to the operation of any machinery These include but are not limited to the following Do not wear loose clothing unbuttoned sleeves etc Do not wear loose jewelry bracelets bulky rings long necklaces etc Hair length should be kept short using a hair net if needed or tying long hair up in a bundle e Remove all other loose objects from the area that could be drawn into the machine e Follow the recommended Kodak cleaning procedures Do not use air liquid or gas spray cleaners These cleaners only displace the dust dirt or debris to another location within the Scan Station which could cause the Scan Station to malfunction Supervisors should review their practices and make compliance with these precautions as a part of the job description for operation of the Kodak Scan Station 100 or any mechanical device Environmental The Kodak Scan Station 100 100 Plus and 120EX is designed to information meet worldwide environmental requirements e Guidelines are available for the disposal of consumable items that are replaced during maintenance or service follow local regulations or contact Kodak locally for more information Disposal of this material may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or in th
43. is installed basic operating procedures are the same regardless of the selected output destination This information applies to all procedures outlined in this chapter Basic operation means that the default Scan Station settings are used If you need to use settings different from the default settings refer to the section entitled Customizing the Scan Station using a personal configuration file on a USB flash drive later in this chapter Standard paper size documents should feed easily through the Scan otation If you need to make adjustments to the input or output trays see the section entitled Adjusting the input and output trays earlier in this chapter Depending on how your Scan Station is configured you may be required to enter your user name password and domain to login After you press Go the message Please wait lamps are warming up may be displayed Document feeding proceeds after the lamps warm up Documents are placed face down and top down in the input tray with the side you want to scan facing the input tray with the backs toward you The photo below illustrates two sided scanning Two sided documents are scanned in one pass There is no need to turn the document over and scan it again More than one email address printer network share etc can be selected at a time If you select a destination that you do not want select the item again to uncheck it When document scanning is in process you ca
44. k Done 3 12 A 61544 July 2008 The Choose Settings screen will be displayed Kodak Scan Station Configuration Organizer Choose Settings File Name Settings For Task default Color JPEG Quality Best Two Sided 5 Click on any of the settings in the list to change the setting for this task and click Done The keyboard will be displayed allowing you to name your task Kodak Scan Station Configuration Organizer all Task Name 6 Enter the task name and click Done Your new task will be added to the task list A 61544 July 2008 3 13 Deleting tasks To delete a task 1 Select the task icon from the destination toolbar 2 Kodak Scan Station Configuration Organizer x ME ojx File Edit Layout User Help Settings nck M rs 200 90 1 2 Select the task that you want to delete 3 Select Edit gt Delete Item The message Are you sure you want to delete this item will be displayed 4 Click Yes 3 14 A 61544 July 2008 Renaming tasks To rename a task 1 Select the task icon from the destination toolbar s Kodak Scan Station Configuration Organizer M cx File Edit Layout User Help EC Wil O x B 2 Select the task that you want to rename 3 Select Edit gt Rename Item The keyboard will be displayed allowing you to rename your task 4 Click Done Editing tasks You can make changes to any task by selecting the task y
45. kflow by eliminating steps which will allow you to scan more quickly NOTE Before creating a task you must already have Destinations created within the configuration Procedures for setting up destinations and scanner settings can be found in Chapter 2 in the section entitled Customizing settings for your scan session and Chapter 3 the section entitled Managing your destination groups 1 In the Configuration Organizer window access Destination mode and select Edit gt Add Group Task A Task icon is added to the toolbar on the Configuration Organizer window s Kodak Scan Station Configuration Organizer E File Edit Layout User Help 15 x EE setings E E C a5 ia 2 Select Edit gt Add Item A 61544 July 2008 3 11 The Choose Destinations screen will be displayed Any destination groups in the configuration will be displayed in this list Kodak Scan Station Configuration Organizer Choose Destinations E mail default sees wm Network default Clicking on one of the items in the list will immediately display the contents of that group Kodak Scan Station Configuration Organizer E mail default F3 Jill Lill jilllill acme com Joe Smith joesmith acme com 3 Select one or more Destinations e g in this case an email address and click Done The Choose Destinations screen will be redisplayed 4 Select more destinations from other groups or clic
46. l description on the next page USB port use this port to insert your USB flash drive Output tray collects the scanned documents NOTE The Special Document Feeder not shown in illustration 9 provides a flat work surface for scanning small sized documents one at a time Output tray extension unfold this extension when scanning documents longer than 8 5 x 11 inches A4 10 Cover provides access to the internal components of the Scan Station such as the imaging guides and feed module 1 8 A 61544 July 2008 11 Cover release button press this button to open the cover for maintenance and clearing documents 12 Side guides may be adjusted to accommodate document size Control Panel Following is a description of the buttons on the control panel and how to use them Up Down Left Right Select Go Cancel Setup press to move up in a list of selections press to move down in a list of selections press to move left in a horizontal list of selections typically used to move to the next Destination type or setup option press to move right in a horizontal list of selections typically used to move to the next Destination type or setup option press to select an item press to start scanning documents or as an OK selection press to cancel the current operation or return to the previous screen press to go back and forth between Destination mode an
47. l three Column Location values were set to 1 then the preview would look like A 61544 July 2008 To import your email address book 1 In the Configuration Organizer window access Destination mode and select the email group you want to import your email address book to 2 Select Edit Import Emails The Import Email Addresses dialog box will be displayed x File EY sheo csv Browse File Column Locations Iv Skip first row of data First Name Last Mame E mail Address Import Preview First How First Last Columns Address Column Import Carcel 3 Specify the file containing the addresses If necessary use the Browse button to help locate the file The First Name Last Name and Email Address fields allow you to map these values to the columns where they appear in the CSV file 4 Specify the columns in the CSV file that contain data for First Name Last Name and Email Address 5 Click OK The email addresses from the CSV file are added to the Email group that you selected on the Configuration Organizer window A 61544 July 2008 3 19 Adding a USB flash drive If you want to add a folder to a USB flash drive group that already folder group exists skip to step 2 1 In the Configuration Organizer window access Destination mode and select Edit gt Add Group gt Flash Drive Folder A Flash Drive icon is added to the toolbar e Kodak Scan Station Configuration Or
48. ld value produces a darker image and can be used to help pick up faint images 200 dpi 80 Threshold 200 dpi 80 Threshold 20 Contrast 100 Contrast Changing the Copies for Copies for Printing allows you to select the number of copies 1 99 Printing option to print 1 5 853 5 iJ a 2 200 3 090 1 A 61544 July 2008 2 29 Advanced option Advanced when you click this icon you can select the Blank Image Detection option This option is used to detect blank pages i e the back side of a document so these pages can be discarded This is typically used when scanning black and white documents to either TIFF or PDF For black and white documents the default is 5 KB The default threshold changes depending on the Scan As setting Document images that fall below the threshold will be discarded Not available for scanning in color Advanced User Defaults Blank Image Detection Off JE 2 30 A 61544 July 2008 Customizing the Scan Station using a personal configuration file on a USB flash drive A 61544 July 2008 While using the Scan Station to send your documents is easy it becomes even more convenient and powerful if you use a USB flash drive to load your preferred settings Using the USB flash drive and the Kodak Scan Station 100 Configuration
49. ll be displayed Open Configuration From x C Hash Drive Local backup C Folder Browse 2 Select where you want to open the configuration file from 3 Click Open 4 When the configuration file settings are displayed add remove or rename destination groups and items as desired See the next section Managing your destination groups for more information and procedures A 61544 July 2008 5 f desired access Settings mode and change one or more settings The current settings appear at the bottom of the window Refer to Customizing settings for your scan session in Chapter 2 for more information NOTE If you make a mistake you can revert to the last saved version of the configuration file by selecting File Reset 6 Select File gt Save The Save Configuration To dialog box will be displayed Save Configuration To q X v Flash Drive W Local backup Folder C Program FilessKadak sKadak Scan Station Browse camat 4 7 Select the location s you want to save the updated configuration file to If necessary use the Browse button to help you locate the folder 8 Click Save The following message will be displayed 9 Click OK 3 10 A 61544 July 2008 Creating tasks Tasks allow you to group together scanner settings e g resolution file type one sided two sided etc with one or more destinations Once Tasks are created use them to streamline your wor
50. ly Name Scanned Files and Add Date Time Stamp Interactively Name Scanned Files requires you to enter a file name for your scan job Add Date Time Stamp by default Date and Time Stamps are appended to each file name the Scan Station creates If you turn this option off only the file name prefix and the appropriate file name extension will be used to create the file name 2 26 A 61544 July 2008 Changing the Input Input Document Is the Kodak Scan Station 100 scan both sides of a Document Is option document in one pass Select One Sided or Two Sided documents Changing the Document Document Type indicates whether the document to be scanned is Type option Text with Graphics Text or Photographs Document Type Text with Graphics p Photographs C grap EG 59 5 7 A 61544 July 2008 2 27 Changing the Resolution option Changing the Black and White Adjustment option Resolution dots per inch allows you to select the scanning resolution This setting has no effect on PDF files Choices are 75 100 150 200 240 300 400 and 600 J ES 450 200 090 1 Black and White Adjustment allows you to change the Contrast and Threshold values This option is only available if your Scan As selection is Black and White When you select the Black and White Adjustment icon the Black and White Adjustment screen will be displayed allowing you to select either Cont
51. ment today The Scan Station 100 is a standalone solution requiring no host PC or application software It works with an existing network Ethernet 10 100 Base T and makes use of existing network shared services such as TCP IP and SMTP in order to communicate with other network devices or destinations The color touch screen offers a simple graphical user interface to operate the device and direct the output More than just a scanner the Kodak Scan Station 100 is a robust capture solution that lets you quickly send your documents via email the network networked printers or USB flash drives with a simple touch This User s Guide provides installation procedures and how to create your personal configuration file using the Configuration Organizer e The Administrator s Guide A 61588 provides procedures for setting up the Configuration Organizer and administrating the Kodak Scan Station 100 100 Plus and 120EX as well as maintenance procedures and in depth troubleshooting information A 61544 July 2008 1 1 Features at a glance 1 2 With just a touch you can send your documents to multiple destinations simultaneously email addresses networked printers network folders and USB flash drives Simple color touch screen and graphical user interface for intuitive operation Network attached device no host PC or application software required Standard network connection and protocols Ethernet 10 100 Base T TCP IP SMB S
52. n Cancel at any time A 61544 July 2008 The Inactivity screen will be displayed if too much time has elapsed since the last action Due to inactivity selections will be cleared soon to be ready for the next user Do you want to clear the selections now Scanning documents To scan one or more documents with the default NOTE Depending on how your Scan Station is configured the following settings screen may be displayed Kodak Scan Station Enter your User name Password and Domain not required then touch Login 1 Place the documents in the input tray For more information refer to the section entitled Basic operation 2 10 A 61544 July 2008 2 Onthe Destination mode screen select the destinations you want to send your document s to Custom Search D i 50 090 1 To email documents select the Email icon and then select one or more addresses from the list If you want to email the documents to an address that is not listed select Custom to display a virtual keyboard Kodak Scan Station Configuration Organizer Search Text Enter the email address using the virtual keyboard An email address entered here will only be in effect for the current scan session It will not be saved to the main email address book To print documents select the Printer icon and then select the specific printer to use To save the documents to a network share select the Network Share icon and
53. nd fax numberS 00000 eee eee 3 26 Renamihd a Tex OUD s s aar ara RC eec mes an adds 3 28 Deleliga Tax group so ado ais Ace oi v dd at e d 3 28 Creating Setting Shortcuts llli 3 29 Changing default settings llle 3 29 Creating a new shortcut n n oaaae 3 29 Setting up a flash drive password 0 0 0 eee ees 3 30 Testing your configuration file aaa 3 31 4 Troubleshioollli ists nares dns ocean AAA 4 1 Indicator lights and error codes 1 ees 4 1 Clearing a GOCUMENI 4M ss aed dr rap ERRARE eae asks wees 4 1 Problem SOIVING iv ena ha Ear n Oa EROR E apex p tas 4 2 i A 61544 July 2008 1 Introduction Congratulations on your purchase of a Kodak Scan Station 100 Kodak Scan Station 100 Plus or Kodak Scan Station 120EX If you need to digitize and share important documents quickly across the hall across the country or around the world your Kodak Scan Station 100 100 Plus or 120EX will quickly become an indispensable tool in your organization For the purpose of this manual the Kodak Scan Station 100 Kodak Scan Station 100 Plus and the Kodak Scan Station 120EX will be referred to as Kodak Scan Station 100 Any differences between these models will be noted J um m en g Designed as a walk up capture station that requires minimal user training the Kodak Scan Station 100 is quite possibly the easiest to use capture device found in the general office environ
54. nse agreement click Agree and then click Next 39 A 61544 July 2008 The Select Installation Folder screen will be displayed ji Scan Station 100 PEE Select Installation Folder The installer wall install Scan Station 100 to the following folder To install in this folder click Nest Ta install to a different folder enter it below or click Browse Folder C Program Files Kodak Scan Station 100 Browse Disk Cost Install Scar Station 100 for yourself or for anyone who uses this computer Everone Just me Cancel z Back 5 Enter or browse to the folder where you want to install the Configuration Organizer or keep the default setting You may also select to install the application for Everyone or Just Me yourself then click Next The Confirm Installation screen will be displayed 2 Scan Station 100 Contirm Installation The installer is ready to install Scan Station 100 on pour computer Click Best to start the installation A 61544 July 2008 3 3 6 Click Next The installation will start and progress will be displayed js Scan Station 100 olx Installing Scan Station 100 Ley Scan Station 100 being installed Please walt A NOTE If Microsoft NET 2 0 or greater is not installed this installation may take a lot longer to complete about 20 minutes 7 When the installation is complete the Installation C
55. o list alphabetically 5 If your company requires the use of proxy servers click the Proxy button and go to the next section otherwise click OK 3 24 A 61544 July 2008 Specifying Proxy settings If your company requires the use of a proxy server before communicating with an FTP site define these proxy settings by clicking on the Proxy button The Proxy Settings dialog box will be displayed x Proxy Type DK JUSER after login Proxy Address proxy mycompany com Username Fred rom Password IT ERN Fort 2 1 Select the Proxy Type USER after login and None are the only two supported options at this time 2 f USER after login is selected the rest of the fields are available Enter the Proxy Address in the form of a Fully Qualified Domain Name e g FTP acme com or as an IP address 3 Enter the Username and Password required to access the proxy Server 4 fthe proxy server is configured to communicate on a port other than Port 21 change or enter the value using the up and down arrows or keyboard 5 Click OK A 61544 July 2008 3 25 Optional Fax If you have the optional Kodak Fax Modem Accessory use the Modem Accessory procedures below for adding fax groups and fax numbers renaming fax only groups and deleting fax groups Adding a fax group and fax If you want to add a fax number to a fax group that already exists skip numbers to step 2 1 In the Configuration Organizer window access D
56. omplete screen will be displayed A Scan Station 100 E Installation Complete Scan Station 100 has been successfully installed Click Clase to exit Please use Windows Update to check for any critical updates to the NET Framework 8 Click Close 3 4 A 61544 July 2008 Creating The Kodak Scan Station 100 Configuration Organizer allows you to configuration files create personal configuration files which contain personal scanning preferences You can start the Configuration Organizer make the necessary changes to destinations and settings and save it on your USB flash drive There are two types of configuration files Administrative and User Administrative configuration files are created first by selecting Files Administrator The main differences between a user and administrative configuration file are Only user configuration files can define flash drive folders e Only administrative configuration files can define printers e Only administrative configuration files can be used to modify the default settings on a Scan Station After you create your personal configuration file you can carry your preferred settings to a Scan Station and use these settings for your scan session To ensure appropriate security the Scan Station will not read any program or file from a USB flash drive other than a valid encrypted configuration file created by the Configuration Organizer Once a user configuration file has been crea
57. on 2 Insert your previously configured USB flash drive in the USB port s we NOTE Depending on how your Scan Station is configured you may be required to enter your user name password and domain to login 2 31 The user interface screen will change showing additional icons at the top of the Destination mode screen These icons have a small human figure on them indicating they are your personal destinations 3 Load your document s 4 Select additional destinations or if your pre selected destinations are okay press the Go Scan button The Destination Review screen will be displayed Scanning will automatically start in 7 seconds Destination Review For a quick review of the settings you will use to send these documents select the Output button on the lower left hand corner of the Destination Review screen however if you press any button on the screen or control panel including the scroll arrows the timer will stop and you will need to press the Go Scan button again NOTE If your Scan Station is configured for FAST Scanning scanning will start immediately and the Settings Review screen will not be displayed H XXXX S M A AALA 2 32 A 61544 July 2008 The Settings Review screen will be displayed Press Scan to start scanning Settings Review Defaults File Name Settings Defaults Color JPEG Quality Best If you want to change these setting
58. ou want to change Review the destinations and scanner settings associated with the selected task and make any changes as desired Any changes you make to the destination or scanner settings after selecting a task will be associated with the selected task Save these changes by saving the configuration file For procedures on editing creating tasks refer to the previous section entitled Creating tasks A 61544 July 2008 3 15 Managing your destination groups Adding an email group and addresses This section provides procedures for managing your destination groups e g email USB flash drive FTP network optional fax In addition information and procedures are included for importing your personal email address book If you want to add an address to an email group that already exists skip to step 2 1 In the Configuration Organizer window access Destination mode and select Edit gt Add Groups E Mail An Email icon is added to the toolbar on the Configuration Organizer window e Kodak Scan Station Configuration Organizer rij d File Edit Layout User Help E mail q FA To add an email address to a specific email group select the email group icon you want to add an address es to and select Edit Add Item or press the Ins key The Add dialog box will be displayed Add E mail Address X Description DE Cancel Address Enter a complete E mail address es person serviceprovider domain
59. ppears If your Scan As selection is Black and White you can select either Normal or Best f you select Normal you can select a Contrast and Threshold setting f you select Best you can only select a Contrast setting If your Scan As selection is Color or Grayscale the Contrast and Threshold settings are disabled Contrast enhances the edges contained in an image Edges typically represent transitions between foreground and background information such as the transition from background to faint text Values range from 0 to 100 The higher the contrast level the more enhancement of the image edges Threshold converts grayscale images to black and white Values range from 1 to 255 A low threshold value produces a lighter image and can be used to subdue backgrounds and subtle unneeded information A high threshold value produces a darker image and can be used to help pick up faint images Copies for Printing allows you to specify the number of copies 1 99 when a document is sent to print Advanced this group contains the Blank Image Detection option which is used to find blank pages i e the blank back side of a document so these pages can be discarded This is typically used when scanning black and white documents to either TIFF or PDF For black and white documents the default is 5 KB Not available for scanning in color About provides information about the Scan Station
60. rast or Threshold If you selected Best iThresholding on the Scan As screen only the Contrast value can be changed If you selected Normal ATP both Contrast and Threshold can be changed Black and White Adjustment Contrast ao 50 Threshold co 90 Por gi M fx I ud i ou e When you make a selection either the Contrast or Threshold Adjustment screen will be displayed Use the Up and Down arrows to adjust the value then click the green button to the left of the number to save the new value 2 28 A 61544 July 2008 Contrast adjusts the difference between black and white thereby making an image sharper or softer In a low contrast setting the difference between black and white is small so the image is softer In a high contrast setting the difference between black and white is large so the image is clearer Select a contrast value from 1 to 100 The default is 50 Contrast 1 ABCDEFGHIJKLMNOPORSTUVWXYZ abcdefghijklmnoparstuvwxyz 1234567890 Modern Contrast 60 ABCDEFGHIJKLMNOPORSTUVWXYZ abcdefghijklmnopgrstuvwxyz 1234567890 Modern Contrast 100 ABCDEEGHIJKEMNOPQRS TUVWXYZ EE m enr cabcdefghijk mnoparstuvwxyz Ex ET 4234567890 Modern TUA NATO e Threshold converts a grayscale image to a black and white image The thresholding values range from 0 to 255 A low threshold value produces a lighter image and can be used to subdue backgrounds and subtle unneeded information A high thresho
61. re the text can be searched These files are also saved with a pdf file name extension The Kodak Scan Station supports searchable PDF in each of the supported languages Image Only PDF a non searchable image only version of the scanned document Secure PDF PDF files can be protected with a 128 bit encryption algorithm using a private key defined by the user JPEG a file format created by the Joint Photographic Experts Group This format is most commonly used for color and grayscale images Compression squeezes the file size of color and grayscale images down to a manageable size suitable for sending over the network or attaching to an email These files are saved with a jpg file name extension When saving your document to JPEG format each side of the page that you scan will be saved as a separate jpg file A 61544 July 2008 Safety information When placing the Scan Station make sure that the electrical power outlet is located within 1 52 metres 5 feet of the Scan Station and is easily accessible Place Scan Station on a level work surface capable of supporting 18 1 kgs 40 Ibs Material Safety Data Sheets MSDS for chemical products are available on the Kodak website at www kodak com go msds When accessing the MSDSs from the website you will be required to provide the catalog number of the consumable you want the Material oafety Data Sheet for See the section entitled Supplies and consumables later in th
62. s cancel the job go back to Settings mode and set your session the way you want it e To scan immediately select the green Go Scan button again o stop the scan select the Cancel button As the Scan Station begins to feed and process the documents a otatus screen will be displayed The page number and a preview image will be displayed as each page is being scanned Status Page 1 Sheet 1 When all pages have been scanned the Status screen will display a message as it sends your document to each destination you selected NOTES Depending on how your Scan Station is configured the message Do you have more pages to scan may be displayed This allows you to continually add pages to your scan session until you select No on the message or the 30 second timeout period has been reached f you see a blank white page with a red circle and slash through it this indicates that a blank page was detected and it was discarded A 61544 July 2008 2 33 3 Installing and Using the Configuration Organizer Before you begin The Kodak Scan Station 100 uses configuration files to determine which destinations to display and what default settings to use when sending documents The tool you can use to create these configuration files is the Kodak Scan Station 100 Configuration Organizer The Configuration Organizer is run on a separate PC which should at a minimum have the following specifications e Pentium IV 300 MHz or hi
63. sted to accommodate documents longer than 11 inches A4 A 61544 July 2008 Using the control panel and touch screen Open the extender on the output tray Y NOTE The Special Document Feeder requires no special adjustments The Kodak Scan Station 100 provides a touch screen and control panel for easy access and operation You can use either the touch screen control panel or a combination of both y r E e r Ld SJ iF 300 LS a For the purpose of this manual actions referred to in the procedures are explained by using the touch screen except for scanning your documents which is triggered by pressing the green Go button The Scan Station will initially display the destinations and settings that have been set up by your system administrator You can change these default settings for your session by touching the Settings button When you change these default settings they will be enabled only for the current session After your job completes the Scan Station reverts to the default settings in preparation for the next user Refer to the section entitled Customizing the Scan Station using a personal configuration file on a USB flash drive later in this chapter for more information A 61544 July 2008 Scan Station touch The interface on the Scan Station touch screen has two main screens screen or modes The button in the lower left hand corner is labeled either Settings or Exit and toggles between
64. ted and stored on a USB flash drive the flash drive can be taken to a Scan Station and inserted into the USB port NOTE Be sure the Configuration Organizer is open before inserting your USB flash drive The Scan Station automatically recognizes the presence of the flash drive and loads the settings found in the configuration file Because it is a User configuration file you will not be asked or allowed to make any permanent changes to the Scan Station s configuration Instead all of the your destinations will appear on the Scan Station s display and will be merged with the default destination groups Your personal destinations will appear in the top toolbar in the same order as the Scan Station s default groups except 9 J that each of your personal groups will appear with a User profile image as part of the icon background If your personal configuration contains changes to the Scan Station settings all the values found in Settings mode these settings temporarily replace the Scan Station s default settings When a scan job is complete your USB flash drive can be removed from the Scan Station and the Scan Station display returns to the normal state with all of the default settings restored A 61544 July 2008 3 5 Configuration After you install the Kodak Scan Station Configuration Organizer on Organizer window your PC the Configuration Organizer icon is placed on your desktop Double click on the icon to start t
65. the two modes Destination mode and Settings mode Destination mode Destination mode is the main screen displayed on the Scan Station Custom Search i 50 i G 200 090 1 The top portion of the Destination mode screen displays the destination type icons Only 5 destination type icons are visible at a time Use the right and left arrows to browse through the icons to locate the desired destination type if more than 5 destination types exist Left arrow touch to scroll the list to the left of the selected destination Task displays a list of available tasks which group together scanner settings and destinations Email displays a list of available email addresses Select the email addresses you want to send the scanned document to then press the green Go button to start the scanning process Printer displays a list of available printers Select the printer you want to send the scanned document to then press the green Go button to start the scanning process Network share displays a list of available network shares Select the network share you want to send the scanned document to then press the green Go button to start the scanning process 2 4 A 61544 July 2008 A 61544 July 2008 Fax displays a list of fax destinations Select the fax addresses you want to send the scanned document to then press the green Go button to start the scanning process USB flash drive
66. then select the desired folder from the list When a document has been sent to a network folder it will be saved in a directory at the root of the Network Share and will be named for the exact date and time you sent the document Images of your document are saved within that folder A 61544 July 2008 2 11 3 If you want to change any of the image processing settings select the Settings button at the bottom left of the screen and select the setting s you want to change 2 Kodak Scan Station Configuration Organizer E c x Edit Select to change image processing settings File Layout User Help Grayscale Black and White Best iThresholding 450 E 80 The current settings are displayed along the bottom of the screen For more information about changing settings refer to the section entitled Customizing the Scan Station using a personal configuration file on a USB flash drive later in this chapter 4 Press the green Go button on the control panel The Destination Review screen will be displayed scanning will automatically start in 7 seconds Destination Review For a quick review of the settings select the Output button on the lower left hand corner of the Destination Review screen nXXXLS MSSAAA 2 12 A 61544 July 2008 The Settings Review screen will be displayed NOTES f your Scan Station is configured for FAST Scanning scanning will start immediately and the Settin
67. ts will be placed when scanning to either a network folder or a USB flash drive destination You can also define the File Name Prefix that will be applied to every scanned document created Scanned documents are typically created with this prefix and have an optional date and time stamp appended to the prefix For example if you define a prefix of receipts and a folder name of 2007 the scanned document file name will have the format receipts 20070117 092219 tif and is placed in a folder called 2007 File Name Prefix K88100 Advanced 2 E 090 1 Define the Folder Name where all scanned documents will be placed when scanning to a network shared folder FTP location or flash drive destination 2 Define the File Name Prefix that will be used for creating each scanned document This prefix will be used as the file name with a date and time stamp appended The appropriate file name extension will be appended pdf jpg tif NOTE You can define the default Folder Name where scanned documents will be placed if scanning to a network or USB flash drive destination If you leave the Folder Name blank the file will be created in the root directory of the configured destination You can also define the default File Name Prefix that will be used to create each scanned document If no changes are made the default file name prefix will be used The Advanced option provides access to two additional options Interactive
68. u want to save the configuration file to If necessary use the Browse button to help you locate the folder 4 Click Save 5 When finished exit the Configuration Organizer and remove your USB flash drive from the PC NOTE If using Windows 2000 be sure to use the Eject hardware before removing the USB flash drive from your PC Failure to do so may result in your configuration file not being saved correctly 6 Test your USB flash drive by inserting it into the USB port on the ocan Station When the Scan Station recognizes a valid configuration file it will display new icons for each of your custom destination settings on the Destination mode screen 7 You can also verify that any custom device settings you selected are in effect by selecting the Settings button on the Destination mode screen and reviewing the device settings on the Settings mode screen A 61544 July 2008 3 31 4 Troubleshooting Indicator lights and error codes Clearing a document jam A 61544 July 2008 Occasionally you may encounter a situation with your Scan Station where it may not function properly Refer to the information in this chapter to help you resolve the situation before calling Technical Support The indicator lights provide information on the current state of the Scan Station Flashing green indicates the Scan Station is initializing from powering on or warming up from a power saving mode and preparing to scan Steady green
69. um Document Size 215 x 863 mm 8 5 x 34 in Minimum Document Size 50 x 87 5 mm 2 x 3 5 in 2 1 Turning the Scan Station on and off Adjusting the input and output trays In most cases the Scan Station will be powered on by turning the main power switch to the On position If the Scan Station fails to start up press the green Soft Start button Press the main power switch on the back of the Scan Station to the On position Soft Start button Main power switch Wait for the Scan Station to complete the self test When completed the green indicator on the Scan Station remains on and constant Ihe touch screen should also display the Scan Station application If the Scan Station application fails to start up press the green button To power down the Scan Station press the green Soft Start button The Scan Station will go through a shutdown sequence The Scan Station will still display the number O and the green LED will blink To finish powering down the Scan Station press the main power switch to the Off O position NOTE If the Scan Station fails to shutdown using the above procedure hold the green Soft Start button down for 5 seconds This should only be used in extreme cases when the Scan Station fails to shutdown normally The input tray can be adjusted to fit different document sizes e Grasp the side guides and slide them to the desired position y AU The output tray can be adju
70. y 2008 2 23 This screen allows you to select four different options for creating PDF files Quality will display a screen which allows you to select a Good Better or Best quality option Selecting Good Better or Best presets the dpi settings As a result the separate dpi settings will not have any effect when scanning in PDF mode Language this option is only available when you select PDF Searchable Image Text When you select Language the Language screen will be displayed This screen allows you to select the language you want used in the Optical Character Recognition employed to generate the PDF file which can be subsequently searched Single Pages allows you to create a PDF file for every page scanned If scanning a two sided document a file will be created for both the front and back page Secure allows you to enter a password that will be used to encrypt the file before the file can be delivered The password will be sent in a separate email when Email is one of the destination selection e JPEG this option is only available if your Scan As selection is Color or Grayscale JPEG creates multiple files one for each side of a scanned page If you select this option you can select a JPEG quality of Draft Good Better Best or Superior e TIFF Multi Page creates a single file that contains all of the scanned pages You can select either Uncompressed or JPEG compression TIFF Single Page cr

A-61544, User's Guide for the Kodak Scan Station 100

Contents

Download Pdf Manuals

Related Search

Related Contents