Advanced User's Guide
Contents
1. MFC models Lift the Jam Clear Flap 2 and then clean the back side of the Paper Feed Rollers 1 with a soft lint free cloth slightly moistened with water After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture Mi nat oi ob Put the paper tray firmly back in the machine Re connect the power cord NOTE Do not use the machine again until the rollers are completely dry Using the machine before the rollers are dry may cause paper feed problems Routine maintenance Cleaning the paper pick up rollers D Unplug the machine from the electrical socket Pull the paper tray completely out of the machine NOTE If the machine has been feeding multiple pages when there are only a few sheets of paper left in the tray clean the Base Pad 1 with a soft lint free cloth slightly moistened with water After cleaning wipe the pad with a dry soft lint free cloth to remove all moisture Open the Jam Clear Cover 1 at the back of the machine 35 Clean the Paper Pick up Rollers 1 with a soft lint free cloth slightly moistened with water Slowly turn the rollers so that the whole surface is cleane2. QD Press A or Y to choose Setup Groups Press OK Press A or to choose the Group you want to delete Press OK a Press A or Y to choose Delete Press OK Press 1 to confirm O Press Stop Exit Adding a number to a Group Press Y address Book Press A or Y to choose Setup Groups Press OK Press A or to choose the Group you want to change Press OK ey Press A or Y to choose the Add Number Press OK Press A or to choose Alphabetical Order or Numerical Order Press OK Dialling and storing numbers MFC models QO Press A or Y to choose the number you want to add Press OK Repeat steps to to add another number in a group and then press Aor Y to choose Complete Press OK Press Stop Exit Deleting a number from a Group 1 Press Address Book Press A or Y to choose Setup Groups Press OK Press A or to choose the Group you want to change Press OK Press A or Y to choose the number you want to delete Press OK Press 1 to confirm O Press A or to choose Complete Press OK QO Press Stop Exit 21 Fax reports MFC models You can use the Menu keys to set up the Transmission Verification Report and the Journal Period Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax See Basic User s Guide Transmission Verification Report Fax
3. Press A or to choose On or Off O 11 Chapter 3 Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent or cancel a job If there are no jobs the LCD shows No 12 Jobs Waiting Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and choose the job you want to cancel Press OK Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step E To exit without cancelling press 2 to choose No When you have finished press Stop Exit Memory Receive Monochrome only Memory Receive lets you receive faxes while you are away from the machine You can select either of the following Memory Receive options E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the Memory Receive operation a message will appear on the LCD See Changing Memory Receive operations on page 15 Printing a fax from the memory If you have chosen PC Fax Receive your machine will receive and store your faxes in its memory when your PC is turned off To print faxes from the memory follow the instructions D Press Menu Press A or Y to choose Fax Press OK Press A or to choose P
4. Press OK The machine starts scanning the page Repeat this step for each page After all the pages have been scanned press 2 or Mono Start to start sending the document NOTE 10 If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 90 different numbers The machine s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting If you broadcast to the maximum amount of numbers available you will not be able to use Dual Access Ifthe Out of Memory message appears press Stop Exit to cancel or Mono Start to send the pages scanned so far Cancelling a Broadcast in progress Dp Press Menu Press A or Y to choose Fax Press OK Press A or to choose Remaining Jobs Press OK The LCD will show the fax number being dialled and the Broadcasting job number GD Press OK The LCD will ask you the following question Cancel Job Yes gt Press 1 No gt Press 2 O Press 1 to cancel the fax number being dialled The LCD will then show the Broadcasting job number QO Press OK The LCD will ask you the following question Cancel Job Yes gt Press 1 No gt Press 2 To cancel the broadcast press 1 Press Stop Exit Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the mac
5. Make a careful note of your password Press Menu Press aor Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press Aor Y to choose TX Lock Press OK Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Changing the password Press Menu Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or to choose TX Lock Press OK Press Aor Y to choose Set Password Press OK Enter the 4 digit number of the current password Press OK password Press OK When the LCD shows Verify re enter the new password Press OK Enter a 4 digit number for the new Press Stop Exit Security features MFC models Turning TX Lock on off Turning TX Lock on ap Press Menu QD Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose TX Lock Press OK Press OK 4 amp Press A or Y to choose Set TX Lock Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off aD Press Menu o Enter the registered 4 digit password Press OK TX Lock is turned off NOTE If you enter the wrong password the screen shows Wrong Password and stays offline The machine will stay in TX Lock Mode un
6. F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Greyscale The shades of grey available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting 40 Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella ink and paper Journal Period The pre programmed time period between automatically printed Fax Journal reports You can print the Fax Journal report on demand without interrupting the cycle LCD Liquid Crystal Display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset
7. Groups for Broadcasting cee 20 UE CODY srice rinnen aan eie nE acceler 28 Ink cartridges checking ink volume ssssssssssenneneenn 36 L LCD Liquid Crystal Display Dim TIMO x vec ccetcccedeacetsesceeeaseacetsestevi NHRA 3 Lang age seene E 3 M Macintosh See Software and Network User s Guide Manual transmission 0 0 0 cece ee ceeceeceeeeeeeceeceeeeeeees 8 Memory Storage ccc seveccccccettNeinn 1 Mode entering TINET ascites css dies cee eee tea nedueesndeeecaneeeeetee 3 N Network Printing See Software and Network User s Guide Scanning See Software and Network User s Guide Nuance PaperPort 12SE See Software and Network User s Guide Also see Help in the PaperPort 12SE application P Packing and shipping the machine 37 Power failure sccecciepeanetendesdevsdneaxerennsonseduuseds 1 Presto PageManager See Software and Network User s Guide Also see Help in the Presto PageManager application Print fax from MEMOSY cceeeeeeeeeeeeeeeeees 13 POD OVE E E EE TE 23 Printing See Software and Network User s Guide R Reducing COPIES retea E ees 25 INCOMING faxes oo eeeeeeeeeeeeeeeeeeeeeeeeteees 15 Remote Setup See Software and Network User s Guide REPONS eee eee nen rene ete ferret meNn ee 22 Address Book cccccseeeeeeeeeeeeeeeeeeeees 23 Caller ID history Scsiecceseeezedecessceteteceieetes 23 Fax Journal access stress cocke
8. NOTE Fit to Page and Page Layout are not available with Sort Adjusting Density You can adjust the copy density to make copies darker or lighter Load your document MFC models Press COPY Enter the number of copies you want Press A or Y to choose Density 0 Press OK Press lt 4 or gt to make a lighter or darker copy Press OK If you do not want to change additional settings press Mono Start or Colour Start Making copies Remove Background Colour Removes the background colour of the document when copying This can save ink and help you read the document clearly NOTE This function is for use only when making colour copies The background colour is automatically removed for all monochrome copies Load your document MFC models Press COPY Enter the number of copies you want Press A or Y to choose Advanced Settings Press OK Press A or Y to choose Remove Background Press OK Press A or to choose Low Medium or High Press OK 698 8S Press Colour Start NOTE Fit to Page and Page Layout are not available with Remove Background 29 Chapter 7 2 sided copying MFC models You can reduce the amount of paper used for copies by copying on both sides of the paper We recommend you load single sided documents in the ADF for 2 sided copying For 2 sided documents and books use the scanner glass Long edge fl
9. Wrap the machine in the bag 38 Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration Do not pack the used ink cartridges in the carton Close the carton and tape it shut Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased Address Book Your list of Speed Dial names and numbers that you have stored for easy dialling ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that
10. e PC Fax Receive is not supported by Mac OS e Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on See Software and Network User s Guide e If you get an error message and the machine cannot print the faxes in the memory you can use this setting to transfer your faxes to your PC See Basic User s Guide Transferring your faxes or Fax Journal report e When you receive a colour fax your machine prints the colour fax at your machine but does not send the fax to your PC e To change the destination PC repeat steps to 14 8 OS Turning off Memory Receive operations Press Menu Press A or to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or to choose Memory Receive Press OK Press A or Y to choose of Press OK Press Stop Exit NOTE The LCD will show you more options if there are still received faxes in the machine s memory See Changing Memory Receive operations on page 15 Changing Memory Receive operations If there are received faxes in your machine s memory when you change the Memory Receive operations the LCD will ask you one of the following questions If all the received faxes have already been printed MeErase All Doc e If you press 1 Yes faxes in the memory will be erased before the s
11. page layout N in 1 ceeeeeeeeeeeeeeeeees 26 POSTET eiiean te peas woukianbocameinrneceacuvens 26 guallty ee a 24 remove background colour 005 29 42 set new default 0 0 eee ceeeeeeeeeeeeees 31 SOM occ tecdanscesneeece sede sesace ore edapeseesteecte cease 28 USING ADF perrin eS 28 D Dialling access codes and credit card NUMDETS ooo eee eee eee eeceeceeceeeeeeececeeceeeneaees 18 Groups Broadcasting ccceeeees 9 Dual ACCESS ooo eeeeceeceececceececeeceeceeeeeeesaeeaes 9 F Fax Storage printing from Memory 0 ccceeeeeeeeees 13 turing Off visies onc resena 14 Fax from PC See Software and Network User s Guide Fax stand alone receiving at end of conversation 008 16 TAON aO a ET 13 into the memory 2 eeeeeeeeees 15 out of paper reception cccee 15 printing from memory ecceeeeee 13 reducing to fit on paper 200 15 SeNdiNg oireen nesre a EEEE 6 at end of conversation cccccee 8 Broadcasting sxiscdiocedecaccsccudetieadinwexizeiens 9 cancelling from memory 0 12 CONUS saorane EE N 6 from memory Dual Access 9 EMU escenes eri EREA 8 OVGISCAS siriana a Er REES 11 Real Time Transmission 006 11 PRESOIIUON ccicisctdersuss iecicsantiactinvimelantaue 7 return to factory default 0 8 set new default cccccceceeeeeeeeaneees 8 G
12. Dial the fax number using the external telephone When you hear the fax tones press Mono Start or Colour Start If you are using the scanner glass press 1 to send the fax Replace the handset of the external phone Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press E FAX Press Mono Start or Colour Start E f you are using the scanner glass press 1 to send a fax Replace the handset of the external phone Dual Access Monochrome only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them NOTE If the Out of Memory message appears press Stop Exit to cancel or Mono Start to send the pages scanned so far Broadcasting Monochrome only Broadcasting is automatically sending the same fax message to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Sending a fax MFC mode
13. Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to off you can still print the report by following the steps in How to print a report on page 23 The factory default is Every 50 Faxes D Press Menu Press A or Y to choose Fax Press OK Press A or to choose Report Setting Press OK Press A or to choose Journal Period Press OK 22 Printing reports Press A or Y to choose an interval Press OK If you choose Every 50 Faxes go to step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory is filled with the maximum 200 jobs before the time you chose has passed the machine will print the Fax Journal report early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Fax Journal report when the machine has stored 50 jobs Enter the time to start printing in 24 hour format using the dial pad Press OK For example enter 19 45 for 7 45 PM If you chose Every 7 Days in step press A or Y to display the days of the week Then choose the day you want to be the first day of the 7 day countdown Press O
14. Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass NOTE e Sort Enlarge Reduce and Remove Background are not available with Page Layout e 2 sided Copy is not available with Poster copy 1 MFC models only 1 Load your document MFC mode s Press COPY Enter the number of copies you want 1 1 You can only make one copy at a time when you are using Poster layout Press Aor to choose Page Layout Press OK Press A or Y to choose Off 1in1 2inl P 2inl L 4in1 P 4in1 L Poster 2x1 Poster 2x2 Poster 3x3 or 2inl ID Press OK 1 For information about 2 in 1 ID see 2 in 1 ID copy Page Layout on page 28 26 If you do not want to change additional settings press Mono Start or Colour Start to scan the page If you placed the document in the ADF 1 or are making a poster the machine scans the document and starts printing 1 MFC models only If you are using the scanner glass go to step After the machine has scanned the page press 1 or to scan the next page Place the next page on the scanner glass Press OK to scan the page Repeat steps
15. and for each page of the layout After all the pages have been scanned press 2 or to finish NOTE e Make sure the paper size is set to A4 or Letter e You can only make one colour copy at a time e You can only make one Poster copy at a time Poster copy is not available when using transparencies P means Portrait and L means Landscape Place the document face down in the direction shown below E 2inl P Ega _ E 2inl L CEE E 4in1 P lt 1 pond ord dw a ug E 4in1 L TETA E Poster 2x1 E Poster 2x2 Making copies E Poster 3x3 NOTE The poster copies have overlapping portions so that you can easily paste them together 27 Chapter 7 2 in 1 ID copy Page Layout You can copy both sides of your identification card onto one page keeping the original card size Make sure the paper size is set to A4 or Letter NOTE extent permitted under applicable laws See Product Safety Guide Unlawful use of copying equipment a Place your identification card face down near the left corner of the scanner glass as shown in the illustration 3 mm or greater top left 210 mm 148 mm scannable area hk O N MFC models Press COPY Enter the number of copies you want Press Aor Y to choose Page Layout Press OK Press Aor Y to choose 2i
16. avoid an electrical shock Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover into the open position IMPORTANT DO NOT touch the encoder strip 2 Doing this may cause damage to the machine 33 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover using both hands Re connect the power cord Cleaning the paper feed rollers If the paper feed rollers are stained with ink it may cause paper feed problems Unplug the machine from the electrical socket Pull the paper tray 1 completely out of the machine NOTE If the paper support flap is open close it and then close the paper support 34 MFC models Clean the front side of the Paper Feed Rollers 1 with a soft lint free cloth slightly moistened with water using a side to side motion After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture DCP model Clean the Paper Feed Rollers 1 witha soft lint free cloth slightly moistened with water using a side to side motion After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture
17. carefully to the machine before unplugging it to make sure that all mechanical noises have stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Unplug the machine from the electrical socket Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover into the open position Then unplug the machine from the telephone wall socket and take the telephone line cord out of the machine Unplug the interface cable from the machine if it is connected Routine maintenance D Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 using both hands A CAUTION Be careful not to pinch your fingers when the scanner cover closes amp Open the ink cartridge cover Remove all four ink cartridges Press the ink release lever above each cartridge to release it See Basic User s Guide Replacing the ink cartridges Install the orange protective part and then close the ink cartridge cover 37 IMPORTANT e Make sure the plastic tab on the left side of the orange protective part 1 locks securely into place 2 e If you are not able to find the orange protective part ship the machine without it DO NOT install the ink cartridges as an alternative before shipping
18. machine 2 ceeeceeee cece eee cee ce eeeee ee eeesseeeeeeeeeseneeaeaees 37 B Glossary 39 C Index 42 IMPORTANT NOTE General setup E Most of the illustrations in this User s Guide show the MFC J470DW Memory Storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Overseas Mode will be lost If you have chosen Set New Default for your preferred FAX and COPY settings those settings will not be lost However you may have to reset the date and time 1 MFC models only Automatic Daylight Saving Time MFC models You can set the machine to change automatically for daylight saving time It will set itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date amp Time setting Press Menu Press A or to choose Initial Setup Press OK Press Aor Y to choose Date amp Time Press OK Press A or to choose Auto Daylight Press OK Press A or Y to choose oO Press OK f Or On 6 OS Press Stop Exit Chapter 1 Sleep Mode You can choose how long the machine will remain idle before it goes into Sleep Mode up to 60 minutes The timer will restart if any operation is carried out on the machine Press Menu Press A or to choose General Setup Press OK amp Press A o
19. of your external telephone you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending the fax Memory Receive Receives faxes into the machine s memory when the machine is out of paper Menu mode Programming mode for changing your machine s settings OCR optical character recognition Nuance PaperPort 12SE or Presto PageManager software application converts an image of text to text you can edit Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers Press Redial Pause key on the control panel as many times as needed for longer pauses Photo resolution Mono only A resolution setting that uses varying shades of grey for the best representation of photographs Pulse A form of rotary dialling on a telephone line Real Time Transmission When the memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation Code Press this code 5 1 when you answer a fax call on an extension or external telephone Remote Deactivation Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extensio
20. K Press Stop Exit Printing reports Reports How to print a report The following reports are available ap Press Menu E XMIT Verif MFC tee Press A or to choose Print Reports Prints a Transmission Verification Report Press OK for your last transmission E Address Book pitas or y to choose the report you MFC models ree ae Prints a list of names and numbers stored in the Address Book memory in Address Book Only Press A or to alphabetical or numerical order choose Alphabetical Order or Eraz Journal a Order MFC models CSS mAN Prints a list of information about the last Press Mono Start incoming and outgoing faxes TX Transmit RX Receive Press Stop Exit E User Settings Prints a list of your settings E Network Config Prints a list of your Network settings E WLAN Report Prints a WLAN connection report E Caller ID hist MFC models Prints a list of the available Caller ID information about the last 30 received faxes and telephone calls Copy options You can change the copy settings temporarily for the next copy The machine returns to its default settings after being idle for 1 minute Press COPY 1 and then press A or Y to scroll through the copy settings When the setting you want is highlighted press OK When you have finished choosing settings press Mono Start or Colour Start 1 MFC models only NOTE You can save some of t
21. OPY Enter the number of copies you want Press A or to choose Enlarge Reduce Press OK Press A or to choose the available options 60 OG Do one of the following E f you chose Enlarge or Reduce press OK and press A or Y to choose the enlargement or reduction ratio you want Press OK E f you chose Custom 25 4003 press OK and then enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 o0rFit to Page press OK Making copies 198 10x15cm7A4 186 10x15cm gt LTR 141 A57A4 100 97 LTR7A4 93 A4 LTR 83 DCP model 83 LGL7 A4 MFC models 69 A4 gt A5 47 A4710x1l5cm Fit to Page Custom 25 400 If you do not want to change additional settings press Mono Start or Colour Start NOTE e Page Layout is not available with Enlarge Reduce Page Layout 2 sided Copy 1 Sort and Remove Background are not available with Fit to Page Fit to Page does not work correctly when the document on the scanner glass is skewed more than 3 degrees Using the document guidelines on the left and top place your document in the upper left corner with the document face down on the scanner glass e Fit to Page is not available when using the ADF 1 e Fit to Page is not available for Legal sized documents MFC models only 25 Chapter 7 Making N in 1 copies ora poster
22. Orother Advanced User s Guide MFC J470DW DCP J152W User s Guides and where do find them Which Guide What s in it Where is it Product Safety Guide Read this Guide first Please read the Safety Instructions before you set up your machine See this Guide for trademarks and legal limitations Printed In the box Quick Setup Guide Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Printed In the box Basic User s Guide Learn the basic Fax Copy and Scan operations and how to replace consumables See troubleshooting tips Printed In the box 1 Advanced User s Guide Learn more advanced operations Fax Copy security features printing reports and performing routine maintenance PDF file CD ROM Software and Network User s Guide This Guide provides instructions for Scanning Printing PC Fax and other operations that can be performed by connecting your Brother machine to a computer You can also find useful information about using the Brother ControlCenter utility using your machine in a network environment and frequently used terms HTML file CD ROM Web Connect Guide This Guide provides useful information about accessing Internet services from the Brother machine as well as downloading images printing data and uploading files directly to Internet
23. Sign U K ONlY Jossarien eae earan ae AEAEE ERNA 17 Additional dialling operations sseenenennneneessserntrrrrrersssssrrrnrrrrrtrrerssrssnrrnrrrrnnent 18 Combining Speed Dial NUMbESS ccccceccececece cee eeeeeeeeeee eee ee ee teeteeeteneneees 18 Additional ways to Store NUMDETS cece ceeeeee eee ee eee ee cece eee ee ae aaa eae eeeeeeeeeeeeeeaeeaaaae 19 Storing Speed Dial numbers from the Outgoing Call history ee 19 Storing Speed Dial numbers from the Caller ID history ccccceeeeeeeees 19 Setting up Groups for Broadcasting cccccceeeeee eee ee ee eeeeeeeeeeeeeeeeeeeeteneaeaees 20 6 Printing reports 22 Fax reports MFC models cccccccceccecececeeeeeeeeeeeee eee ee ee eeaeeaaaeaeasaeaeaeaeaeeaeaees 22 Transmission Verification REport c cccceccccccecececeeeeeeeeeeeeeeee sete tteeeeeteneeeees 22 Fax Journal activity report ccccccceeetecee cette ee ee eee te tet tee eee eee ea ea eaeaeaaaaeaeaees 22 RODOM See e ena EE es ee eee ee ee eee eee 23 How to print a SIO aces set cet eee eect aesnaack ea eecetact aceon dos Meeeneteeauaies at ate ancaeeees 23 7 Making copies 24 COpy OD TONS coe erpesed sent ind ear a EEE ERARE e neta a Era 24 S100 0810 9 80 0 0 eee een PE TEE E E AET 24 Changing copy speed and quality ccececceeeeeee eee ee ee eeeeeeeeee ee eeeaeaeaeaaeeeaees 24 Enlarging or reducing Copies ccec
24. a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Density Changing the Density makes the whole image lighter or darker Dual Access Your machine can scan outgoing faxes or scheduled jobs into the memory at the same time it is sending a fax from memory receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error 39 Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket External telephone A TAD telephone answering device or telephone that is connected to your machine
25. a light document Choose Dark when sending a dark document Load your document Press FAX Press Aor Y to choose Contrast Press OK Press A or to choose Auto Light or Dark Press OK Enter the fax number Press Mono Start or Colour Start NOTE Even if you choose Light or Dark the machine will send the fax using the Auto setting in either of the following conditions e When you send a colour fax e When you choose Photo as the Fax Resolution Changing the fax resolution The quality of a fax can be improved by changing the fax resolution ap Load your document Press FAX Press Aor to choose Fax Resolution Press OK Press A or Y to choose the resolution you want Press OK Enter the fax number Press Mono Start or Colour Start Sending a fax MFC models NOTE You can choose four different resolution settings for monochrome faxes and two for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey or is a photograph Photo has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Stan
26. acceceepcreetenienisere nq eiaceacecucedacuaent setenesaes 9 Broadcasting Monochrome Onlly ccceceeeeeeeeeeeee eee eeeece eee eeeaaaeaeaeaeeeeees 9 Fea Time Transmissi oe cca ce cates scaccicacecincedecdenteteedhinteviacededaciacsienauetseau 11 MVGVS aS IOS E ticle nates ance iokes cane iSetes sande cia asec veneeadeee eta adecawians 11 Checking and cancelling waiting jODS ccccececececcceeceeeecececeeeeeeeeeeeeeeeeees 12 4 Receiving a fax MFC models 13 Memory Receive Monochrome Onlly cecceeeeee eee eeeeeeeeeeeeee ee eeceneeeeeeeaeaeeees 13 Printing a fax from the Memory cccceee eee ee ee eee ee eet eee ea eae eaeaeaeaeeeeaeaeeees 13 PC Fax Receive Windows Basie ee ce nee cee eee 13 Turning off Memory Receive operations cccccccceeeeeeeeeeeeeteteeeteeeeeeeenees 14 Changing Memory Receive operations ceeeeeeeeeeeeeeeeeeeeeeeteeeeeaeaeees 15 Additional receiving Operations 2 ecceecceceeeseeeeeeeeeeeeeeeeeeceeeeeeaesenseeeeenees 15 Out of Paper Reception cig dacc cite cpt car re Aiea ei eer eee aes iGarees 15 Printing a reduced incoming faX ceeeececeeeeeeceeeeeeeeeaeaeaeeeeeeeeeeeeeeeeeeeeeetees 15 Receiving a fax at the end of a ConversatiONn c cccccceceeeceeeeeeeeeeeeeettees 16 5 Dialling and storing numbers MFC models 17 Voice ODS i ALOIS pepieren eee erp iep ap a erie E EEEE TEE E ANE 17 BT Call
27. achine to the receiving fax machine User Settings A printed report that shows the current settings of the machine WLAN Report A printed report that shows the result of the WLAN Connection XMIT Report Transmission Verification Report A listing for each fax sent that shows its date time and number 41 Numerics 2in1 ID carer errr mee rere arene tear reeer Cree 28 2 sided CODY oecon eaaa REEE EET REE 30 A Access codes storing and dialling 18 Address Book Broadcasting Group dial 0005 9 Cancelling a Broadcast 008 10 Changing Groups 00eceeeees 20 21 deleting Groups cceeeeeeeeee teens 21 setting up Groups for Broadcasting 20 using Groups sxc coe da coca detce cers enacts 9 Speed Dial setting up from Caller ID history 19 setting up from outgoing calls 19 Apple Macintosh See Software and Network User s Guide B Broadcasting scccctvclnctnadnsanicieceursecscdiunyeduss 9 setting up Groups for ccccceeeeeeeees 20 C Caller ID Caller ID History report assesses 23 Cancelling jobs awaiting redial 0 0 0 0 ee 12 Cleaning paper feed rollers ccsccceeeeeeeeeeeeees 34 printer platen scgaetetevedecesetatecuts oes ennenen 33 ControlCenter See Software and Network User s Guide Copy 20N ierte air 28 2 SOO E AE 30 AENSIY aris te aaa ee 29 enlarge reduce eceeeeeeeeeeeeeeeeeeteeees 25
28. ceccceeeeeeeeeeeee cee ceeeeeeaeeeeeeeeeeeeeeeseeeeneaees 25 Making N in 1 copies or a poster Page Layout c cc eeeeeeeeeeeeeeeeeeeeeeeees 26 2in1 ID copy Page UAV OU ect ccescesscseveesncdoaiatuecipenenececvadtics eameatoaRidmeuset eina 28 Sorting Coples oror a E e EE EE 28 Adjusting Density oa cteece coe cincin ee tde Be na ese rreadie ee tence eden ci anicwedeteteeee nce 29 Remove Background Colour scsspiticneusteseseevinys eoedeoesicvaous eanezsctactecieenscenemtions 29 2 sided copying MFC MOdGIS iced cessdecredcetecsedbesndeace deve ldesaceseestuscteuanducenanntas 30 Setting your changes as a new defaullt ccccccceeeeeeeeeeeeeeeeeeeeeeeeneeenenaeaees 31 Restoring all settings to the factory default cee eeeeeeeeeeeeeeeeeeeeeeeeeeeeees 31 A Routine maintenance 32 Cleaning and checking the machine c eceeeee cece ceeeeeeeneaeaeaeeeeeeeeeeeeeeeeeeeess 32 Cleaning the outside of the machine cccccccecceeeeeeeeeeeteeeeeeeeeteteteteeeeeees 32 Cleaning the machine s printer platen ccececeeeeee cette eeeeeeeeeeeeeeeteneaeaees 33 Cleaning the paper feed rollers ccccceececeeee cece eee ee eet eeeaeeeaeaeaeaeaeaeeaeaees 34 Cleaning the paper pick up rollers ccccceeeeeeeeee eee ee ee eeeteeeteeeeeeeeeeeeeeaeaeas 35 Checking the ink volume x sates eecceet sducanidancaueaDecabiaedrenecuten eee cucadieienddeberksanseiedas 36 Packing and shipping the
29. d After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture O Close the Jam Clear Cover Make sure the cover is closed completely DCP model QO Put the paper tray firmly back in the machine Re connect the power cord 36 Checking the ink volume Although an ink volume icon appears on the LCD you can use the Menu key to see a large graph showing the ink that is left in each cartridge aD Press Menu D Press A or Y to choose Ink Press OK Press A or Y to choose Ink Volume Press OK The LCD shows the ink volume Ink Volume HH NOTE When the ink cartridge is near the end of its life or having a problem one of the following icons is displayed 0 The ink level is low There is a problem with the ink x The ink cartridge is empty cartridge Press Stop Exit NOTE You can check the ink volume from your computer See Software and Network User s Guide Packing and shipping the machine When you transport the machine use the packing materials that came with your machine Follow the instructions below to correctly package your machine Damage caused to your machine during transit may not be covered by your warranty The machine should be adequately insured with the carrier IMPORTANT It is important to allow the machine to park the print head after a print job Listen
30. dard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting Chapter 3 Setting your changes as a new default You can save the settings for the fax options you use most often by setting them as the default settings such as Fax Resolution Contrast Glass ScanSize and Real Time TX These settings will remain until you change them again Press GED D Fax Press A or to choose the menu option that you want to change and press OK Then press A or Y to choose the new option Press OK Repeat this step for each setting you want to change After changing the last setting press Aor Y to choose Set New Default Press OK Press 1 to choose Yes O Press Stop Exit Restoring fax options to the factory default You can restore all the fax options you have changed back to the factory default These settings will remain until you change them again Press FAX Press A or Y to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit Additional sending operations Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax NOTE To send a multi page fax use the ADF D Load your document Press GED GBD Fax D To listen for a dial tone pick up the handset of the external telephone C
31. dd to AddressBook Press OK Press A or to choose the 2 digit Speed Dial location where you want to store the number Press OK Do one of the following E f you want to store the displayed name press OK E Enter the name up to 16 characters using the dial pad Press OK For help entering letters see Basic User s Guide Entering Text E To store the number without a name press OK QO Press OK to confirm the fax or telephone number Press A or Y to choose Complete Press OK Press Stop Exit 19 Chapter 5 Setting up Groups for Broadcasting A Group which is stored in a Speed Dial location allows you to send the same fax message to many fax numbers by pressing pa Address Book Search OK the two digit location and Mono Start See Broadcasting Monochrome only on page 9 First you ll need to store each fax number in a Speed Dial location See Basic User s Guide Storing Speed Dial numbers Then you can include them as numbers in the Group Each Group uses a Speed Dial location You can have up to six Groups or you can assign up to 39 numbers to a large Group Press Y address Book Press A or Y to choose Setup Groups Press OK Press A or Y to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUP5 or GROUP6 for the Group name where you will store the fax numbers Press OK GD Press A or Y to choose the two digit Speed Dial location
32. e backlight cccccceceeeeeeeeeeeeeeeeteteeeeeeeeeeneeees 3 Mode Timer MIF CGO Scot sce seed eeeatelendes at ete reideeledwdediareradauemtceaesctoacws deateeunacs ext 3 2 Security features MFC models 4 TXA LOCK oe cece cae cea cece eek sense eae tae nace ce eee E 4 Setting and changing the TX Lock password c eceeeeeeee eee teteteeeeeeeeneeees 4 Turning TX Lock on off ce cad eile ales nite teiategehgee cisely lattes ada eateecetceid cawientetcans 5 3 Sending a fax MFC models 6 Additional sending OPW ONS iessacccocdsccsccsccsecsccsacedncdeedubnreraaticninederddsoerduenxeekneeearecoed 6 Sending faxes using multiple settings ccccccececeeee cette eee e eee ee te teeteteeeeeeeeeee 6 SIOP faXiN EY seit core e eer sia eit ceatteen eeeee S 6 RIE lS Taense an E E oletteieinte rads ocua tare hese E 6 Changing the fax resolution 2 stsccccasccsceacescaccaencaendc peexdeceieeinenuiiexsedevsaesdunduetuaulacs 7 Setting your changes as a new default eeeeeeeeeeeeceeeceeceeeeeeeeeeeeeeeeeeeeeees 8 Restoring fax options to the factory default cccce cece cee eeeeeeeeeeeetetteteeeeees 8 Additional sending OPELATONS oss ccecceeceecssescenececnneenes deeeasensenesvesntencensarsece ew seeneentones 8 Sending fax manually s er betiecaneds eaedtgateeet nekeaeeaeds 8 Sending a fax at the end of a conversation ccccceeeeeceeeeeceeeeeeteeeeeeeeeteetees 8 Dual Access Monochrome ONY svc sstsnet
33. etting changes e If you press 2 No faxes in the memory will not be erased and the setting will be remain unchanged If unprinted faxes remain in the memory E Print All Fax e If you press 1 Yes faxes in the memory will be printed before the setting changes If a backup copy has already been printed it will not be printed again If you press 2 No faxes in the memory will not be printed and the setting will be unchanged The LCD will ask you the following question E Send Fax to PC e If you press 1 Yes faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For more information see PC Fax Receive Windows on page 13 If you press 2 No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Receiving a fax MFC models Additional receiving operations Out of Paper Reception As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed Put some paper in the paper tray See Basic User s Guide Loading paper and other print media If you don t put paper in the paper tray the machine will continue receiving the fax The remaining pages will be stored in the memory if enough memory is available Further incoming faxes will also be stored in memory until the memory is full To print the faxes put fresh paper in the tray When the memory is f
34. he settings you use most often by setting them as the default settings These settings will remain until you change them again See Setting your changes as a new default on page 31 Stop copying To stop copying press Stop Exit 24 Making copies Changing copy speed and quality You can choose different settings to change the speed and quality of your copies The factory default is Normal NOTE If you choose Fast 1 or Normal you can only choose Plain Paper in Paper Type 1 MFC models only E Fast MFC models Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary print outs This produces good copy quality with good copy speed E Best Use Best mode to copy precise images such as photographs This provides the highest resolution and slowest speed D Load your document MFC models Press COPY Enter the number of copies you want Press A or Y to choose Quality Press OK Press A or to choose Fast 1 Normal or Best Press OK 1 MFC models only If you do not want to change additional settings press Mono Start or Colour Start Enlarging or reducing copies You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust to the size you set in Paper Size Load your document MFC models Press C
35. hine will start dialling and sending Sometimes you may want to send an important document immediately without waiting for the machine to scan it into memory You can do this by turning on Real Time TX Load your document Press FAX Press Aor to choose Advanced Settings Press OK Press OK Press A or Y to choose On or Of f Press OK Press Clear so you can continue sending your fax Enter the fax number O0 08 6 000 Press Mono Start or Colour Start NOTE e If you are sending a colour fax or if the memory is full and you are sending a monochrome fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off e In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Press Aor Y to choose Real Time TX Sending a fax MFC models Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on Overseas Mode After you send a fax using this feature the feature will automatically turn itself off D Load your document Press FAX Press A or to choose Advanced Settings Press OK Press A or to choose Overseas Mode Press OK Press OK Press Clear so you can continue sending your fax Enter the fax number Press Mono Start or Colour Start
36. ip Portrait Landscape B 2 pE Short edge flip Portrait 2 Landscape j 30 NOTE e 2in1 ID Poster and Fit to Page are not available with 2 sided Copy e You can use only A4 A5 or Letter sized plain paper D Load your document MFC models Press COPY Enter the number of copies you want Press A or Y to choose Stack Sort Press OK Press A or F to choose Sort Press OK Press A or to choose 2 sided Copy Press OK Press A or to choose 2 sided Copy Press OK 00 Press A or Y to choose the 2 sided copy type you want Portrait LongEdgeFlip Landscape LongEdgeFlip Portrait ShortEdgeFlip or Landscape ShortEdgeFlip Press OK Review your settings on the LCD and then press OK Press Mono Start or Colour Start If you placed the document in the ADF the machine scans the document and starts printing If you are using the scanner glass go to step D After the machine scans the page press 1 to scan the next page Place the next page on the scanner glass Press OK to scan the page Repeat steps and until all the pages have been scanned Press 2 to finish scanning The machine starts printing DO NOT touch printed pages until they are ejected the second time The machine will print and eject the first side and then pull the paper back in to print the second side NOTE If your doc
37. ls Before you begin the broadcast Speed Dial numbers must be stored in the machine s memory before they can be used in a broadcast See Basic User s Guide Storing Speed Dial numbers Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored Speed Dial numbers for easier dialling See Setting up Groups for Broadcasting on page 20 How to broadcast a fax Dp Load your document Press FAX Press A or to choose Advanced Settings Press OK Gb Press A or Y to choose Broadcasting Press OK You can add numbers to the broadcast in the following ways E Press A or Y to choose Add Number and press OK Enter a number using the dial pad Press OK E Press A or Y to choose Address Book and press OK Press A or to choose Alphabetical Order or Numerical Order and press OK Press A or Y to select a number and press OK QO After you have entered all the fax numbers by repeating step press Aor Y to choose Complete Press OK Chapter 3 Press Mono Start Faxing from the ADF E The machine starts scanning the document Faxing from the scanner glass When the LCD asks you Next Page do one of the following E To send a single page press 2 or press Mono Start again The machine starts sending the document E To send more than one page press 1 and place the next page on the scanner glass
38. n telephone by pressing this code 5 1 Resolution The number of vertical and horizontal lines per inch See Standard resolution Fine resolution Super Fine resolution and Photo resolution Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document to your computer Search A numerical or alphabetical electronic listing of stored Speed Dial and Group numbers Glossary Settings Tables At a glance instructions that show all the settings and options that are available for setting up your machine Speed Dial You can set up names and numbers for easy dialling Standard resolution 203 x 98 dpi monochrome 203 x 196 dpi colour It is used for regular sized text and the quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Mono only 203 x 392 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for touch tone telephones Transmission The process of sending faxes over the phone lines from your m
39. n1 ID Press OK You can copy an identification card to the Press Mono Start or Colour Start The machine starts scanning one side of the identification card After the machine has scanned one side press 1 or Turn over the identification card and press OK to scan the other side NOTE Sort 2 sided Copy r Enlarge Reduce and Remove Background are not available with 2in1 ID e You can only make one colour copy at a time 1 MFC models only Sorting copies You can sort multiple copies Pages will be sorted in the order 123 123 123 and so on We recommend you load single sided documents in the ADF 1 for sorting copies For 2 sided documents and books use the scanner glass 1 MFC models only Load your document MFC models Press COPY Enter the number of copies you want Press A or Y to choose Stack Sort Press OK Press A or Y to choose Sort Press OK If you do not want to change additional settings press Mono Start or Colour Start If you placed the document in the ADF 1 the machine scans the document and starts printing 1 MFC models only If you are using the scanner glass go to step After the machine scans the page press 1 or to scan the next page Place the next page on the scanner glass Press OK to scan the page Repeat steps and until all the pages have been scanned Press 2 or to finish scanning The machine starts printing
40. ne Clean the LCD screen as follows IMPORTANT e Press and hold down to turn the machine off The LCD will show Shutting Down for a few seconds before the power goes off DO NOT use any type of liquid cleaners including ethanol D Clean the LCD screen with a dry soft lint free cloth 32 Routine maintenance Clean the outside of the machine as follows IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine e DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel a Pull the paper tray 1 completely out of the machine Wipe the outside of the machine with a dry soft lint free cloth to remove dust Lift the output paper tray cover and remove anything that is stuck inside the paper tray Routine maintenance cy Wipe the inside and outside of the paper Clean the machine s printer platen 1 tray with a dry soft lint free cloth to and the area around it wiping off any remove dust scattered ink with a dry soft lint free cloth MFC models Close the output paper tray cover and put the paper tray firmly back in the machine Cleaning the machine s printer platen f WARNING A Be sure to unplug the machine from the electrical socket before cleaning the printer platen to
41. r Y to choose Sleep Mode Press OK Press A or Y to choose 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or 60Mins which is the length of time the machine is idle before entering Sleep Mode Press OK Press Stop Exit Auto Power Off DCP model The Auto Power Off feature will turn off the machine after it has been in Sleep Mode for the number of hours you set When this feature is Off the machine will remain in Sleep Mode and not turn itself off The default setting is 1h NOTE The machine will not power off automatically when the machine is connected to a wireless network e WLAN Enable is set to On D Press Menu Press A or to choose General Setup Press OK Press A or to choose Auto Power Off Press OK co Press A or Y to choose 1h 2h 4h 8h or Ore Press OK Press Stop Exit LCD Changing the LCD language depending on your model You can change the LCD language Press Menu Press Aor to choose Initial Setup Press OK Local Language Press OK Press A or Y to choose your language Press OK Press A or to choose Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press a Press Menu B Press A or to choose General Setup Press OK Press Aor Y to choose LCD Settings Press OK Press A or to choose Dim Timer P
42. r becca cea ctceterspece 23 Journal Period esseere 22 how to print Meme eer meee eee en ee rere 23 Network Configuration ce 23 Transmission Verification 22 23 User Settings ide destcicccdecantctateteediansionas 23 WLAN Report asssssssssessesssrssnrrrrrrrrsrssse 23 Resolution setting for next fax eeeeeneeeesesereree 7 S Scanning See Software and Network User s Guide Shipping the machine eee 37 Sleep Mode 20 ccececccccccecececeeceeeeeeeeeeeeeeeees 2 T Troubleshooting checking ink volume 0 eeeeeeeees 36 TX Lock turning ON off eisiata 5 W Windows See Software and Network User s Guide Wireless Network See Quick Setup Guide and Software and Network User s Guide 43 Orother Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries Brother Earth www brotherearth com
43. ress OK QO Press A or Y to choose 10Secs 20Secs 30Secs or Of f Press OK QO Press Stop Exit General setup Mode Timer MFC models The machine s control panel has four temporary mode keys FAX SCAN COPY and WEB You can change the amount of time the machine takes after the last Fax Scan Copy or Web operation before it returns to Ready mode If you choose Off the machine stays in the mode you used last Press Menu Press A or to choose General Setup Press OK Press A or to choose Mode Timer Press OK Press A or Y to choose 0Sec 30Secs 1Min 2Mins 5Mins or Off Press OK Press Stop Exit TX Lock TX Lock lets you prevent unauthorized access to the machine While TX Lock is On the following operations are available E Receiving faxes m PC Fax Receive 1 If PC Fax Receive was already On While the TX Lock feature is turned on your machine will receive faxes and store them in its memory Then when TX Lock is turned off the faxes will be sent to your chosen PC While TX Lock is On the following operations are NOT available E Operation from the control panel E PC printing NOTE If you forget the TX Lock password contact Brother customer service for support Security features MFC models Setting and changing the TX Lock password NOTE If you have already set the password you will not need to set it again Setting the password
44. ress Redial Pause as many times as needed to increase the length of the pause Additional ways to store numbers Storing Speed Dial numbers from the Outgoing Call history You can also store Speed Dial numbers from the Outgoing Call history aD Press Redial Pause You can also choose Outgoing Call by pressing FAX Press A or Y to choose the number you want to store Press OK amp Press A or to choose Add to AddressBook Press OK Press A or Y to choose the 2 digit Speed Dial location where you want to store the number Press OK Do one of the following E Enter the name up to 16 characters using the dial pad Press OK For help entering letters see Basic Users Guide Entering Text E To store the number without a name press OK QO Press OK to confirm the fax or telephone number Press A or Y to choose Complete Press OK 8 Press Stop Exit Dialling and storing numbers MFC models Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID history See Basic User s Guide Caller ID U K and Ireland only G Press Redial Pause and press You can also choose Caller ID hist by pressing FAX B Press A or Y to choose the name or number you want to store Press OK Press A or to choose A
45. rint Document 2 Press OK Press Mono Start Press Stop Exit NOTE When you print a fax from the memory the fax data will be erased from your machine Receiving a fax MFC models PC Fax Receive Windows If you turn on the PC Fax Receive feature your machine will store received faxes in the memory and send them to your PC You can then use your PC to view and store these faxes Even if you have turned off your PC for example at night or at the weekend your machine will receive and store your faxes in its memory When you start your PC and the PC FAX Receiving software runs your machine transfers the faxes to your PC To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC See Software and Network User s Guide If you choose Backup Print On the machine will also print the fax D Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or Y to choose Memory Receive Press OK PC Fax Receive Press OK B Press A or to choose O The LCD shows the message Run PC Fax on your computer Press OK 13 Chapter 4 Q Press A or Y to choose lt USB gt or the name of the PC you want to receive faxes if you are on a network Press OK Press A or to choose Backup Print Onor Backup Print Off Press OK Press Stop Exit NOTE
46. services PDF file Brother Solutions Center 2 AirPrint Guide This Guide provides information for using AirPrint to print from OS X v10 7 x 10 8 x and your iPhone iPod touch iPad or other iOS device to your Brother machine without installing a printer driver PDF file Brother Solutions Center 2 Google Cloud Print Guide This Guide provides details on how to use Google Cloud Print services for printing over the Internet PDF file Brother Solutions Center 2 Mobile Print Scan Guide for Brother iPrint amp Scan 1 2 This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi Fi network This may differ depending on your country Visit us at http solutions brother com PDF file Brother Solutions Center 2 Table of Contents 1 General setup 1 IMPORTANT NOTE ta esse cece e epen eo ae ee E e EEE eE aE 1 Memory Storage sssr E e 1 Automatic Daylight Saving Time MFC models cccceeecececeeeeeeeeeeeeeeeeeeees 1 Sleep Mode rue ie oi crv cticeieowictiieeGuattiecee er REE A leone irene 2 Auto Power Off DCP Model ccccccecececeeeeeeeee eee teeta ee eeeaeeaeeaeaeasaeaeaeaeeaeaeaeeaeees 2 LOD ee a Sern Rene nee Men monet cerhter ment ner rae 3 Changing the LCD language depending on your model 000seeeeeeees 3 Setting the Dim Timer for th
47. til the registered password is entered Additional sending options Sending faxes using multiple settings When you send a fax you can choose a combination of settings such as Fax Resolution Contrast Glass ScanSize and Real Time TX You can also choose Outgoing Call Caller ID hist Address Book Broadcasting Overseas Mode Set New Default and Factory Reset Some settings are only available when sending mono faxes Load your document Press FAX The LCD shows iPress Start O Enter Number Fax Resolution i Standard Contrast amp Press A or Y to choose the setting you want to change Press OK amp Press A or Y to choose an option Press OK 5 Go back to to change additional settings QO Enter the fax number Press Mono Start or Colour Start Sending a fax MFC models NOTE e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by making them the default settings These settings will remain until you change them again See Setting your changes as a new default on page 8 Stop faxing To stop faxing press Stop Exit Contrast If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used Auto chooses the suitable contrast for your document Choose Light when sending
48. u know which telephone number is ringing This is one way you can have a separate telephone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second telephone number on the same telephone line just for receiving faxes NOTE e You can switch BT Call Sign off temporarily then turn it back on When you get a new fax number make sure you reset this function This machine will automatically answer incoming calls that use your new fax number e When you set the BT Call Sign feature to On the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern Dialling and storing numbers MFC models To enable the machine to work with BT Call Sign with your external telephone only Press Menu Press A or to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose BT Call Sign Press OK Press A or Y to choose On or Off Press OK 8 00 Press Stop Exit NOTE If you turn off BT Call Sign the receive mode stays in Manual You will need to set receive mode again See Basic User s Guide Choose the Receive Mode 17 Chapter 5 Additional dialling operations Combining Speed Dial numbers Sometimes you may want to choose from se
49. ull the machine will stop answering calls Printing a reduced incoming fax If you choose On the machine reduces each page of an incoming fax to fit on one sheet of A4 or Letter size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Basic User s Guide Paper Size Press Menu B Press A or Y to choose Fax Press OK amp Press A or to choose Setup Receive Press OK Press A or to choose Auto Reduction 0 Press OK Press A or Y to choose On or Off Press OK 15 Chapter 4 6 Press Stop Exit Receiving a fax at the end ofa conversation At the end of a conversation you can ask the other party to fax you information before you both hang up Make sure the ADF is empty D Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones press Mono Start or Colour Start Press 2 to choose Receive to receive the fax Replace the handset of the external telephone 16 Voice operations You can use your extension or external telephone to dial voice calls BT Call Sign U K only This feature of the machine lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line Each telephone number has its own distinctive ringing pattern so yo
50. ument causes paper jams try using one of the special 2 sided copy settings Choose Advanced and then press OK after step and then choose 2 sided1 or 2 sided2 2 sided1 helps avoid paper jams when copying by allowing more time for the ink to dry Choosing 2 sided2 allows more time for the ink to dry while also using less ink Setting your changes as a new default You can save the settings for the copy options you use most often such as Quality Enlarge Reduce Density Page Layout 2 sided Copy and Remove Background by setting them as the defaults 1 MFC models only These settings will remain until you change them again MFC models Press COPY Press A or Y to choose your new setting Press OK Repeat this step for each setting you want to change Making copies After changing the last setting press Aor Y to choose Set New Default Press OK Gy Press 1 or to choose Yes 5 Press Stop Exit Restoring all settings to the factory default You can restore the copy settings that you have changed such as Quality Enlarge Reduce Density Page Layout 2 sided Copy and Remove Background to the factory default 1 MFC models only MFC models Press COPY Press A or Y to choose Factory Reset Press OK amp Press 1 or to choose Yes Press Stop Exit 31 Cleaning and checking the machine Cleaning the outside of the machi
51. veral long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers See Basic User s Guide Storing Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialling using the dial pad For example you might have stored 01632 on Address Book 01 and 960555 on Address Book 02 You can use them both to dial 01632 960555 as shown in the following example Press pi Address Book Press A or Y to choose Search Press OK Enter 01 Press A or to choose Address Book Press OK Press A or to choose Search Press OK Enter 02 00 00 00 Press Mono Start or Colour Start You will dial 01632 960555 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 01632 960556 you could enter the number 01 01632 using pa Address Book choose Search press 01 and then press 960556 using the dial pad NOTE If you must wait for another dial tone or signal at any point in the dialling sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay You can p
52. you want to add to the Group Press OK Press A or Y to choose Add Number Press OK To add numbers to the Group press Aor Y to choose Alphabetical Order or Numerical Order and press OK Press A or Y to select a number and press OK 20 Q Do one of the following E To add another number to the Group repeat steps to O E f you are finished adding numbers to the Group press A or Y to choose Complete Press OK Do one of the following E To store another Group for broadcasting repeat steps to E To finish storing Groups for broadcasting press Stop Exit NOTE You can print a list of all the Speed Dial numbers See Reports on page 23 Changing a Group name Press address Book Press A or Y to choose Setup Groups Press OK Press A or Y to choose the Group name you want to change Press OK 4 Press A or to choose Change Group Name Press OK NOTE How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Re enter the character Enter the new name up to 16 characters using the dial pad For help entering letters see Basic User s Guide Entering Text Press OK For example type NEW CLIENTS QO Press A or to choose Complete Press OK Press Stop Exit Deleting a Group aD Press Y address Book
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