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Xerox ColorQube 9301/9302/9303 User's Manual

1. ColorQube 9301 9302 9303 Multifunction Printer 257 User Guide Troubleshooting Problem Potential Solution Dots on copies e Reprint the job e Make sure the defect is not on the original Clean the document glass and the Constant Velocity Transport CVT glass Marks on the leading edge of paper stack that Reprint the job are in line with the image e Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Run 20 blank sheets through the printer Oil in long edge feed LEF paper edges attop e Reprint the job and bottom after running long jobs of short edge feed SEF Tray 1 and 2 or 3 raise failure e Reprint the job e Open and close the tray Tray 1 and 2 misfeed e Reprint the job e Check the tray side guides are tight against the stack of paper Turn or rotate the stack over if possible unless using media with a defined paper print side 258 ColorQube 9301 9302 9303 Multifunction Printer User Guide Further Assistance Further Assistance For any additional help visit our customer website at www xerox com worldcontacts or contact the Xerox Welcome and Technical Customer Support quoting the printer serial number e Press the Machine Status button on the control panel The Machine Information tab is displayed e The Technical Customer Support information and the Machine Serial Number are displayed on this screen Maintenance Assistant If a problem occu
2. 4 Touch OK 5 Verify that the paper is the correct size type and weight If not change the paper settings Note You can select the paper for the print job by using Select By Tray 6 Touch an option for 2 sided printing 7 If the printer has a finisher installed touch a stapling option The image next to Stapling displays the staple position 8 Touch the print quality mode 9 Touch the output destination 10 Touch Apply and touch another tab or touch OK 188 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Status Releasing a Secure Print ae eS SS At the control panel press the Job Status button Touch the Secure Print tab Touch the folder that holds the print job Enter the passcode number that you assigned to the print job by using the keypad and touch OK Touch the corresponding print job in the list then touch Release Deleting a Secure Print 1 At the control panel press the Job Status button 2 Touch the Secure Print tab 3 Touch the folder that holds the print job 4 Enter the passcode number that you assigned to the print job by using the keypad and touch OK 5 Touch the corresponding print job in the list then touch Delete Completed Jobs This option displays the jobs have been completed on the printer Up to 150 jobs can be displayed The Owner Name and Status of each job are shown 1 So Sete n Press the Job Status button on the control panel The Active Jo
3. 2 Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 135 User Guide Internet Fax Options Acknowledgement Report Using this feature a confirmation report is printed indicating the delivery status of the Internet fax job Each Internet fax recipient provides a delivery receipt when the job is received Once the receipt is received by the printer the report is compiled and printed Note The report may be delayed depending on how quickly the recipient s respond Print Report e The printer requests a receipt from each of the recipients when the Internet fax is sent e Once the recipient s acknowledge the receipt the report is compiled and printed automatically Touch OK to save the selections and exit 136 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job To access Job Assembly options press the Services Home button and touch Internet Fax then touch the Job Assembly tab Build Job Use this feature to build a job that requires different settings for each page or a segment of pages You can select the appropriate settings to be applied to individual pages or segments of a completed job First split the originals into sections for individual programing 1 Touch Build Job on the Job Assembly tab and to
4. Advanced Settings 150 dpi is recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 200x100 dpi is recommended for good quality text documents and line art 200 dpi is recommended for good quality text documents and line art Suitable for office documents and photographs 300 dpi is recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most cases 400 dpi is recommended for photos and graphics It produces average image quality for photos and graphics 600 dpi is recommended for high quality photos and graphics It produces the largest image file size but delivers the best image quality Touch OK to save the selections and exit Quality File Size Quality File Size settings allow you to choose between scan image quality and file size These settings allow you to deliver the highest quality or create small files A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size delivers improved image quality but requires more time when transmitting over the network The options are Normal Quality produces small files by using advanced compression techniques Image quality is acceptable but some quality degradation and character substitutio
5. ColorQube 9301 9302 9303 Multifunction Printer 63 User Guide Fax Options Delete Local Mailbox Documents All the faxes stored in your mailbox can be deleted Local Mailbox Documents are faxes you have stored ready for Polling and faxes that you have received in your mailbox 1 Touch Delete Local Mailbox Documents 2 Type the Mailbox Number in the range 001 200 3 Type the Mailbox Passcode 4 Touch Delete All Documents to delete the contents of the mailbox A confirmation screen is displayed touch Delete All or Cancel Note The storage time for faxes is set up by the system administrator 5 A confirmation screen is displayed before deleting the faxes stored in the selected mailbox Local Polling The Local Polling feature allows a fax document to be left in the memory of your printer and retrieved by another fax machine If the fax document is in memory it can be polled once and deleted or polled several times depending on the Mailbox amp Polling Policies set Touch Local Polling The options are Non Secure Polling This feature allows you to scan documents and store them in the memory of your printer When a remote fax machine polls your printer it is able to retrieve the scanned fax document or documents No passcode is required for Non Secure Polling 1 Touch Non Secure Polling 2 Touch Save to save the selections and exit 3 Load the originals to store for polling and press Start The originals are sc
6. Date and Time Some features and functions on the printer require the local date and time such as Delayed Send or the Configuration sheet This utility enables you to set and change the local date and time on the printer e GMT Offset Time Zone Use this option to set the difference between your local time and Greenwich Mean Time Enter the GMT Offset time from 12 0 to 14 0 hours using the arrow buttons ColorQube 9301 9302 9303 Multifunction Printer 197 User Guide Device Settings e Date Select the Format required and enter the Month Day and Year e Time Enter the correct Hour and Minute and select PM or AM If a 24 hour clock is required select the Display 24 hour clock option and enter the Hour and Minute by using the 24 hour clock format e Select Reboot to save and reboot the printer or Cancel to exit without saving Language Keyboard Selection You can choose the default language used on the printer touch screen that is the language that displays when the printer is switched on You can also select the keyboard to display when a text entry is required e Languages is used to select the required language by using the scroll bar e Keyboard is used to select the appropriate keyboard layout for the selected language Custom Keyboard Button Use this option to enter frequently used text that you would like to appear in the keyboard Enter the required text by using the touch screen keyboard Use or backspace in
7. MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries UNIX is a trademark in
8. 12 Select or create a document on your computer With the document open in your application select Print from the Quick Access menu to display the Print options Select the correct print driver from the drop down list corresponding to Name and then click Properties Select Fax as the Job Type on the Properties screen of the print driver The Fax screen is displayed The Recipients tab is selected by default To add names you can now click the Add Recipient icon or the Add From Phonebook icon in the Recipients tab To add a new recipient press the Add Recipient button Type the name and fax number of the recipient Complete the additional information and select OK If you require a Cover Sheet to be sent with your fax document select Print a Cover Sheet in the Cover Sheet tab The Cover Sheet window appears allowing you to customize the page according to your requirements When you have selected all the required options select OK Select the Options tab to choose e The Confirmation Sheet Print a Confirmation Sheet or Do Not Print a Confirmation Sheet e The Send Speed G3 Automatic G3 14 4 Kbps or Forced 4800 bps e The Fax Resolution Standard Fine or Superfine e The Send Time Send Now or Send At specify the time e Dialing prefix e Credit card details When you have selected all the required options select OK Select OK on the Properties screen and then select OK on the Print screen The Fax Confi
9. 6 Use the Original Orientation option on the Layout Adjustment tab to select the correct feed and image orientation for the originals Refer to Original Orientation on page 17 20 ColorQube 9301 9302 9303 Multifunction Printer User Guide Output Format 7 Select OK to confirm the selections and run the job Note The default reading order of the booklet is from the left page to the right page If a different reading order is required the system administrator can use Tools to display a reading order option Refer to Administration and Accounting on page 195 for more information Special Pages The Special Pages feature controls how you add special pages such as covers and inserts to the copy job If you have High Volume Finisher and the optional Tray 6 Inserter installed you can feed the Covers or Inserts from this tray Media loaded into Tray 6 Inserter is not part of the printing process If you require printed Covers you must use pre printed media or use another tray Refer to Paper and Media on page 169 for more information Note Special Pages cannot be used with Auto Paper Supply a paper supply must be specified The Special Pages options are e Covers enables blank or printed pages to be added to the front back or both sides of the set The covers can be a different media to the rest of the job Refer to Covers on page 21 e Chapter Starts ensures each chapter starts on a right or left page as required blank pages are
10. Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality To access Advanced Settings press Services Home touch the Email tab and then touch the Advanced Settings tab Image Options Image Options is used to change the appearance of the output image The options are e Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image e Sharpness provides manual control to adjust the sharpness of the scanned images Move the indicator up to sharpen the image Move the indicator down to soften the scanned image e Saturation controls the balance between vivid and pastel shades of the image Move the indicator toward Vivid for more saturated colors Move the indicator toward Pastel for less saturated colors Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are e Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper e Touch Off to turn the Background Suppression feature off particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray
11. Note Only Tray 4 can be used to feed transparencies e Load transparencies that have a white strip along one edge with a strip to the left and on the underside of the transparencies e Fan transparencies to stop them sticking together e Load transparencies on top of a small stack of same size paper If a coating of oil remains on the transparency after printing remove it with a lint free cloth Pre Printed Use this option for pre printed paper such as letterheads and forms e Load pre printed paper face up and with the top toward the front of the printer in Trays 1 2 3 and 6 e Load pre printed paper face down and with the top toward the front of the printer in Tray 4 and Tray 5 Recycled Paper Use this option for any recycled paper being loaded in the trays The printer supports recycled media that has been designed for laser and solid ink devices such as Xerox Recycled paper 180 ColorQube 9301 9302 9303 Multifunction Printer User Guide Media Types Labels Labels consist of three layers the face sheet pressure sensitive adhesive and the backing or release sheet The printer supports labels that have been designed for laser and solid ink devices such as Xerox Labels The adhesives are designed to withstand the high temperatures of these devices without bleeding and causing spotting or damage to the internal components Note Dry gum labels those that require moistening before being applied ca
12. Output Color Output Color options include selections to automatically detect and match the color of the original or to produce monotone full color or grayscale output from the original The options are Auto Detect to the select output that matches the original Black amp White to the select monotone output regardless of the color of the original Grayscale to use gray scales instead of color Color to select the color output from the original 2 Sided Scanning The 2 Sided Scanning option allows you to set if one or two sides of the original documents are scanned The options are 130 ColorQube 9301 9302 9303 Multifunction Printer User Guide Internet Fax 1 Sided is used if the original documents are 1 sided 2 Sided is used if the original documents are 2 sided Use the automatic document feeder to scan the originals with this option 2 Sided Rotate Side 2 select if the original opens up like a calendar Use the automatic document feeder to scan the originals with this option Original Type Use this option to define the type of original being used for scanning Making the correct selection enhances the quality of the output image The options are Photo and Text is recommended for originals containing high quality photographs and halftones By using this setting the scanned image will contain medium quality pictures although the sharpness of text and line art is slightly reduced Photo is used specifically for orig
13. Solid ink Solid ink is added to four receptacles in the ink loader through an access door at the top of the printer The shape of each ink stick is unique for each color to prevent inks sticks being loaded into incorrect receptacles Ink can be added to the ink loader at any time if there is enough room to accommodate the new stick 246 ColorQube 9301 9302 9303 Multifunction Printer User Guide General Care Each ink loader has a low ink sensor that is activated when approximately two usable solid inks are left The printer stops printing when the ink loader has about one third of an ink stick remaining of any color A message notifies you when it is time to order ink when the ink is low or has run out An ink loader cover sensor detects when the ink cover is opened the touch screen displays the status of the solid inks Cleaning Unit The Cleaning Unit applies a silicone oil release agent to the imaging unit A WARNING SILICON FLUIDS ARE AN EXTREME SLIP HAZARD In the event of accidental spillage onto floors covered with any surface including carpeting immediately provide a slip hazard warning and cordon off the area Do not walk in the contaminated area and avoid any risk of coating the surface of footwear Do not attempt to mop up the spill with conventional mops and water This will spread the contamination and may extend the slip hazard outside the immediate contaminated area Large spills on non absorbent surfaces should b
14. Xerox ColorQube 9301 9302 9303 Multifunction Printer Imprimante multifonction Xerox ColorQube 9301 9302 9303 Xerox ConnectKey Controller User Guide Guide d utilisation Italiano Guida per utente Deutsch Benutzerhandbuch Espanol Guia del usuario Portugu s Guia do usuario Nederlands Gebruikershandleiding Svenska Anvandarhandbok Dansk Suomi Norsk Pycckun Cestina Betjeningsvejledning K ytt opas Brukerh ndbok PyXOBOACTBO NONb30BATENA U ivatelsk p ru ka Polski Magyar T rk e EAAnvika Romana Przewodnik uzytkownika Felhaszn l i tmutat Kullan c K lavuzu Eyyeipidio ypnotn Ghid de Utilizare xerox 2013 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Desig n Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop
15. However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact the authorized local dealer in the first instance This product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analog switched telephone networks in the European Economic Area This product provides a user adjustable setting of the country code Refer to the customer documentation for this procedure Country codes should be set prior to connecting this product to the network Note Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification South Africa This modem must be used in conjunction with an approved surge protection device ColorQube 9301 9302 9303 Multifunction Printer 237 User Guide Material Safety Data Material Safety Data For Material Safety Data information regarding the printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center p
16. Secure Print is used for confidential or sensitive jobs The job is held at the printer until a passcode is typed to release the job for printing When you select this job type the Secure Print screen appears You need to type a unique passcode When the job arrives at the printer it is held in the job list until you release the job by using the same passcode Note If multiple secure jobs are held in the list and require the same secure code they will all be released for printing Sample Set Use this option to print one copy of the job as a sample and hold the remaining copies in the job list at the printer Once you have checked the sample set you can release the remaining sets for printing or delete the job if no longer required Delay Print Use this option to type a specific time to print the job This option is useful for large jobs or if you want all your jobs to be printed at the same time When you select this job type the Delay Print screen is displayed Type the time then click OK The job remains in the job list until the specified time for printing Saved Job Use this option to store the job on the printer hard drive so that it can then be printed on demand when required or printed from CentreWare Internet Services Type a name for the job or select Use Document Name to provide the file name Select Print and Save to print a copy of the job at the printer Select Public or Private to specify the folder to be use
17. of this tray is 2 100 sheets of 75 g m or 20 lb paper printer and is used for non standard printing media It can be used for media sizes in the range A5 SEF to SRA3 SEF 5 5 x 8 5 in SEF to 12x18 in SEF The capacity of this tray is 100 sheets of 75 g m or 20 lb paper Tray 5 An optional high capacity paper source that feeds A4 or 8 5 x 11 in LEF media as the standard Additional kits can be purchased to enable different paper sizes to be fed The capacity of this tray is 4000 sheets of 75 g m or 20 lb paper A4 or 8 5 x 11 in LEF or 2000 sheets of 75 g m or 20 lb paper A3 or 11 x 17 in Tray 6 Post Process Inserter An optional paper tray for use with the High Volume Finisher It is used to insert pre printed sheets into copy sets The printer cannot print on sheets fed from this tray The capacity of this tray is 250 sheets of 75 g m or 20 lb paper The trays automatically detect low media and out of media conditions A warning message is displayed on the screen when a tray requires loading Always use the labels in each of the trays for guidance on loading orientations and maximum fill information 170 ColorQube 9301 9302 9303 Multifunction Printer User Guide Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the printer and feed the majority of media sizes Media can be loaded in the LEF or SEF orientation The printer uses a system of programmable settings to manage the trays an
18. 8 x 10 in LEF e 3 Staples 8 x 10 in SEF 8 5 x 11 in SEF 8 5 x 5 5 in LEF A4 SEF A5 LEF 8 5 x 14 in SEF B5 SEF Note SEF is Short Edge Feed and LEF is Long Edge Feed Use the Original Orientation option to select the orientation of the originals being scanned Select Portrait Originals or Landscape Originals or Upright Images or Sideways Images Hole Punching If the printer is equipped with one of the optional Hole Punch kits 2 Hole 3 Hole 4 Hole Swedish 4 Hole or 2 Hole Legal Punch is available e Hole punching can be selected only for A4 LEF Legal SEF and A3 8 5 x 11 in LEF Legal SEF and 11 x 17 in SEF paper and it can be combined with a stapling option if required e Each sheet is hole punched individually so there is no limit to the number of pages in the set Use the Paper Supply option to select the output media required ColorQube 9301 9302 9303 Multifunction Printer 11 User Guide Copy Options To achieve some of the staple options load the copy paper as shown Paper Size and Orientation A4 8 5 x 11 in LEF LEF A4 8 5 x 11 in Single Staple Top Left A4 8 5 x 11 in SEF SEF A4 8 5 x 11 in Single Staple Output Tray Orientation Output Required Original Orientation Top Left A4 8 5 x 11 in SEF SEF A4 8 5 x 11 in Single Staple Fie Bottom Left Note For some selections the printer rotates the image If you are unable to staple ensure that Image Rotation
19. Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document To access the Layout Adjustment options press the Services Home button touch Fax and touch the Layout Adjustment tab Original Size Touch Original Size to type the size of the document when scanning from the document glass or the document feeder The printer uses this information to calculate the size of the original and the scanned image You can also touch Auto Detect for automatic size detection or Mixed Size Originals if scanning a mix of sizes The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched with the standard size paper e Preset Scan Areas allows you to define the size of the original from a list of pre set standard document sizes You can view the list by using the scroll bar e Custom Scan Area is used to type a specific area for scanning Measure the area to be scanned on the original and type the X and Y axis measurements in the fields provided Only the area specified is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width like A4 LEF and A3 SEF 8 5 x 11 in LEF and 11 x 17 in SEF Other combinations are shown on the screen The printer will detect the size of the documents and determine if the receiving fax machine can
20. Assembly e Delete is used to permanently remove the file from the private folder and from the printer e Job Log is used to view the job log information for the selected job 13 Select the action required from the drop down menu and touch Go Scan to Home Scan to Home allows you to scan hard copy documents at the ColorQube 9301 9302 9303 Multifunction Printer and send them to a destination on the network that is specified as the Home destination Enter the Network Authentication login at the printer The printer displays a Scan to Home template When you scan a document the authentication server provides the information as to who is logged in at the printer The Workflow Scanning option needs to be installed before this feature can be used but it is NOT necessary for the Workflow Scanning repositories and templates to be configured The system administrator enables the Scan to Home option in CentreWare Internet Services The system administrator also needs to enable Network Authentication for this feature to be available Lightweight Directory Application Protocol LDAP connectivity can also be used Using Scan to Home The Scan to Home option must be enabled and set up by the system administrator in order for the Scan to Home template to be available on the printer You must also be logged in to the printer by using Network Authentication to use this option 1 Load the original documents in the automatic document feeder or
21. Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Touch Manual Contrast to set the level of contrast yourself Move the indicator towards the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator towards the Less setting to reproduce more detail in light and dark areas of the original e Touch Auto Contrast to automatically set the contrast level depending on the original being scanned e Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer User Guide Advanced Settings Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents The options are Sharing and Printing is used for sharing files that are going to be viewed onscreen and for printing most standard business documents This setting results in a small file size and normal image quality Archival Small File Size is best for standard business documents that are stored electronically for record keeping purposes This setting results in the smallest file sizes and normal image quality OCR is best for documents that are going to be processed by Optical Character Recognition OCR software This setting results in large file sizes and the highest possible image quality High Quality Printing is best for business documents containing
22. ID and Account ID e If a Foreign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer User Guide Scan T O This chapter includes e Introduction on page 48 e Scan To Using the Printer Address Book on page 49 e Scan To Using Favorites on page 50 ColorQube 9301 9302 9303 Multifunction Printer 47 User Guide Introduction Introduction The Scanning feature provides several methods for scanning and storing an original document The scanning procedure using your printer differs from that of desktop scanners The printer is connected typically to a network then to a single computer so you select a destination for the scanned image at the printer Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document For more information refer to Workflow Scanning on page 99 Scan To is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button and then touching Scan To which enables the electronic images to be scanned to the selected rec
23. POX ODOM Sees EE 61 JOD PANGSCMIONY aaea ni oy on en sbe oa ae E RAAE ARAARA NASA 67 LOC OUT aes Bee ees be aece eece nee scart ieee et ee east aesoenesas 68 ColorQube 9301 9302 9303 Multifunction Printer 3 User Guide 6 Fax from PC Hats vers E ase acesecauiedecedsec5005804c000 aces atedeceer genes sees ssecaes pas eeneeeneseanenss 70 ROMING TOU PC chu c aE ce ssce sete aes ee ae eons nae ee eaaeeaeeuecaeenst 71 PO TT PE ODON a R EA 72 7 Email Hes eis ase seacccseseweseseeeceseeues oe ee enereetei ses seeees eure N O EEE 76 Se ace aaae eee tees ese s cess snes E A E E swans E 77 AONOMCEG Sening eers EET E EEn E E R E EER 81 Layout AdjustMENt ssc scaire sy donceea sen snus esdeasaseedsenseagaweeeeaeaeeeeeaeeeeeewsues 84 Sven Ee e o ute sete c nee ecnesesepesese sites eae nea eaeeee eee eceseanenesees 86 JOD ASSEMIOIY erpen nere nee EEE nanan an eae A au ae ae Er RT 88 Kora ig ST a er eee 89 8 Server Fax hete teis ane a NEETA ETENEE ETETE EEEE E TEE EEEE E E E 92 DUNO O DUONG acca ecnccace tanacees does saa eye oreo eran ae eee eeeee ee aes Ae oes 93 Server Fax Options 0 cece cee nee eee e eee e en eee neat ene eeenes 95 Daad GITE H eee E E E E 96 Layout ACHES MCN cts xi saaa caine E EE E E EE ES 97 POTE eh ee ee ee 98 JODAS EDN Secs e EE ENSAR sees ud neue eee neue ener EEA E 99 LOG WW e cas ae se adesnes eee sssstesantewarceateceseens noes eeeeeaenadseenene sen an en ea 100 9 Workflow Scanning WAU OGUCTION AEE s
24. Select the options required for the first segment of the job 4 Load the first segment originals and press Start s Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job screen Using Program Next Segment select the options required for the second segment Load the second segment originals and press Start Repeat these steps until all segments of the job have been programed and scanned 2 N After the last segment has been scanned touch Submit the Job to indicate that you have finished scanning and the job can be processed and completed Creating Templates Templates can be created modified and deleted using the CentreWare Internet Services option on the printer Template operations can only be performed once the system administrator has defined the repositories and the default template This operation is performed within CentreWare Internet Services To access CentreWare Internet Services 1 Open the Web browser from the Workstation 2 Inthe URL field enter http followed by the IP Address of the printer Example If the IP address is 192 168 100 100 enter the following in the URL field http 192 168 100 100 3 Press Enter to view the Home page The CentreWare Internet Services options for the printer are displayed Note To find out the IP address of the printer print a Configuration Re
25. Sent Jobs are active on the printer Secure Print Jobs Secure print allows you to associate a 4 10 digit passcode with a print job when sending it to the printer The job is held at the printer until you enter the passcode at the control panel When printing a series of secure print jobs you can assign a default passcode in Printing Preferences of the print driver You can then use the default passcode for all print jobs sent from that computer If you must use a different passcode you can override it in the application print driver Note Only the user that sent the job or the system administrator can delete a secure print job Sending a Secure Print Job 1 On the Print tab from the Job Type list touch Secure Print 2 Inthe Secure Print window type the passcode in the Passcode field You are required to type this passcode when you print the job from the control panel 3 Inthe Confirm Passcode field type the passcode again Notes e TP you do not supply a passcode the printer assigns a passcode and displays it in the Passcode Required window Use this passcode to print the document at the printer or touch Cancel and type your passcode to use in the Secure Print window e The passcode is associated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode
26. Services when defined by the system administrator as a scanning destination Up to five Repositories one default and four additional can be defined After the Repositories are set up they are available to you as choices when modifying templates 100 ColorQube 9301 9302 9303 Multifunction Printer User Guide Introduction Templates Templates are used for scanning and faxing jobs at the printer using the Workflow Scanning service They define the parameters of the scan or fax job Information such as the final destination of the job the file location and the image quality settings are defined within the template along with the template name The template name is displayed within the template list accessed on the printer touch screen You can select an existing template as is or use CentreWare Internet Services to create a brand new one or modify an existing one To successfully complete a Workflow Scanning job you must select a template from the printer touch screen Template operations can either be performed using CentreWare Internet Services or FreeFlow SMARTsend For information about FreeFlow SMARTsend templates refer to the FreeFlow SMARTsend User Guide This guide is included with the FreeFlow software documentation that accompanies the printer Always present on the printer at the top of the list is the Default template The Default template is supplied with the printer software Once the system adm
27. The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces a better quality image A lower resolution reduces the communication time The options are e Standard 200x100 dpi is recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos e Fine 200 dpi is recommended for line art and photos This is the default resolution and the best choice in most cases ColorQube 9301 9302 9303 Multifunction Printer 93 User Guide Image Quality Image Quality Image Quality options provide access to the features that enhance the image quality or output To access the Image Quality options press the Services Home button and Server Fax then touch the Image Quality tab Image Options Image Options is used to change the appearance of the output image The option Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are e Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background in the output This option is useful when the original is on colored paper e Touch Auto Suppression to automatic
28. User Guide USB Port This chapter includes Introduction on page 122 Scan to USB on page 123 Print from USB on page 124 Log In Out on page 125 ColorQube 9301 9302 9303 Multifunction Printer User Guide 121 Introduction Introduction ColorQube 9301 9302 9303 Multifunction Printer has a USB Port which enables users to insert a USB Flash Drive and access jobs for printing or storing scanned jobs When a USB Flash Drive is inserted into the USB Port on the left side of the printer the USB Drive Detected screen appears To scan and store files on a USB Flash Drive touch Scan to USB from the drop down menu The Workflow Scanning options are displayed Touch the options required for scanning and scan the job The scanned job is stored in the USB Flash Drive root directory To print directly from a USB Memory printer insert the USB Flash Drive and touch Print from USB from the drop down menu on the screen The Print From options are displayed Touch the print ready file and the required options and then print the job Instructions for using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets 122 ColorQube 9301 9302 9303 Multifunction Printer User Guide Scan to USB Scan to USB You can insert a USB Flash Drive into the printer scan a document and save the scanned file on the USB Flash Drive Note The system administrator must set up this feature before you can use
29. a subject for the Internet fax 1 2 gt Touch Subject Using the touch screen keyboard enter the subject of Internet Fax e Upto 40 alphanumeric characters can be entered e To delete a character touch jor use the back arrow key e To change the current touch screen language keyboard touch language keyboards select the language and touch OK to save and return to the previous screen Touch OK to save and return to the previous screen or touch Cancel to exit The subject entered is displayed in the Subject field Address Book If the printer has been set up to access Network and Public Address Books you can use them to select recipients For information about setting up address books refer to the System Administrator Guide 1 Touch Address Book A list of email addresses is displayed 2 Touch the email address required and touch To or Cc from the drop down menu The email address is added to the recipient list 3 Continue adding email addresses as required 4 Use the Search option to search for a specific entry Touch Search and type the required name by using the touch screen keyboard and touch Search The matching entries are displayed Touch the required name from the drop down list and add the recipient to the recipient list 5 To find out more information about an address in Address Book touch Details Full details of the email address owner are displayed Touch Close to exit the Details window
30. about current jobs secure print jobs and completed jobs is displayed Active Jobs This screen displays all the jobs currently in the list that are waiting to be processed Each job is identified with the following information Owner Name and Status The Active Jobs list displays up to 150 jobs e Pressing the Job Status button on the control panel The Active Jobs list is displayed Use the Up and Down buttons to scroll the jobs The most recently submitted job is displayed at the bottom of the list e The sequence of jobs can be altered by promoting or deleting jobs in the list e The Status is updated as the jobs are processed and printed The following status information can be shown e Printing The printer is currently printing the job e Scheduling The job has been converted into the appropriate format and is being scheduled to print e Pending The job has been scanned but is awaiting the resources to be formatted e Paused The active job was paused The pause can be initiated using the Stop button on the control panel by pressing Pause from the print queue screen on the computer or due to a system fault during the running of the job The job is not deleted from the list and can be resumed e Interrupted The job was interrupted because a task at the printer is being carried out Once the task is completed the interrupted job automatically continues e Sending The printer is sen
31. add a Comment 1 Select the Output Format tab the Annotations button and then Comment 2 Select the On button 3 Select one of the arrow buttons to determine the position of the comment on the page 24 ColorQube 9301 9302 9303 Multifunction Printer User Guide Output Format 4 Specify if you want the comment to appear on All Pages All Pages Except First or First Page Only 5 Use the scroll bar to browse the list of available comments and select the comment you require 6 To add a new comment to the list highlight an empty entry and use the keyboard to type up to 50 alpha numeric characters To edit an existing comment highlight the comment in the list and select the Edit button Use the keyboard to edit the entry and select OK to close the keyboard 7 Select OK to store the selections and return to the Annotations screen Program additional Annotations as required 8 Program the Format amp Style options required for Annotations Refer to Format and Style on page 26 for instructions 9 Select OK to confirm the selections and run the job Date Use the following instructions to add the Date 1 Select the Output Format tab the Annotations button and then Date 2 Select the On button 3 Select one of the arrow buttons to determine the position of the date on the page 4 Specify the date format by selecting DD MM YYYY MM DD YYYY or YYYY MM DD 5 Specify if you want the date to appear on All Pages All Pages Exc
32. allows you to specify automatic size detection of the originals mixed size originals or the specific size of the image to be scanned The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched with standard size paper e Preset Scan Areas allows you to define the size of the original from a list of pre set standard original sizes You can view the list by using the scroll bar e Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements in the provided fields Only the specified area is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width like A4 LEF and A3 SEF 8 5 x 11 in LEF and 11 x 17 in SEF Other combinations are shown on the screen Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 107 User Guide Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image is to be erased around the edges of the document For example you can remove the marks caused by punched holes or staples in the original The options are e All Edges is used to erase an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased 0 50 mm 0 2 in All marks or defects within the measurement set are deleted e Individual Edges enable
33. and are displayed in the fault logs Once the conditions that resulted in the fault display are resolved the display is removed Fault Logs Fault information can be accessed using the Machine Status button Machine Status provides information about the printer the status of the paper trays consumables and any current faults Usage counters are also available 252 ColorQube 9301 9302 9303 Multifunction Printer User Guide Troubleshooting For information on alerts and faults select the Active Messages tab and select Faults or Alerts from the Faults amp Alerts drop down list on the left side Each fault can be selected for further information and instructions For fault history select the Fault History option on the right side Fault History The Fault History is a log of the last 20 faults occurring on the printer The fault code associated with each fault and the date and time that the fault occurred are displayed The Fault History also displays the printer image count at the time each fault occurred and any relevant paper or document size information Paper Problems The printer has designated misfeed clearance areas If a misfeed occurs a message and clearance instructions are displayed on the touch screen There are also labels showing how to clear each area When clearing the paper path ensure all the areas stated are checked and cleared Before closing the front door ensure that all handles and levers are returned t
34. another fax machine e Poll a Remote Fax retrieves a fax from a remote fax machine or machines immediately or at a specified time by using Delay Send e Poll a Remote Mailbox retrieves a fax document from the mailbox of a remote fax machine The mailbox number and if applicable the passcode must be known Note If your printer does not connect with the remote machine when Polling it redials the number If it connects and then the transmission fails it does not redial the number and you have to start the Polling activity again Polling a remote machine is not available if the fax line is set to Send Only or Receive Only Touch Remote Polling The options are Poll a Remote Fax The Poll a Remote Fax feature allows you to call a remote fax machine The call locates and retrieves faxes stored at the remote machine Remote Polling allows you to poll a remote machine immediately or at a specified time More than one remote machine can be polled at a time 1 Touch Remote Fax 2 Type the fax numbers of the devices that are being polled Use Add to add more than one number to the list Use the Dialing Characters option to type the number if special characters are required Refer to Dialing Characters on page 53 3 Use Delay Send to program a specific time to poll the remote machine Refer to Delay Send on page 62 4 Touch Poll Now to commence polling The remote printer is polled and the retrieved document is printed Touch Clos
35. button 4 Select the Page Number box and use the numeric keypad to type a page number for the chapter start 5 Select either On Right Page to print on Side 1 or On Left Page to print on Side 2 6 Select the Add button to confirm the selections and add the programed Chapter Start to the list on the right Add further Chapter Starts as required 7 Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit the drop down menu 8 Select OK to confirm the selections and run the job Inserts Use the following instructions to program Inserts iF 22 On the Copy tab select the paper you want to use for the main body of the copies Note Special Pages is not available if Auto Paper is selected ColorQube 9301 9302 9303 Multifunction Printer User Guide Output Format 2 If required load special paper into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of the copies If using Tab Stock for the inserts refer to Paper and Media on page 169 for information about loading tabs Update the Paper Settings screen and Confirm the selections 3 Select the Output Format tab the Special Pages button and then Inserts 4 Select the After Page Number box and use the numeric
36. coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer User Guide Workflow Scanning This chapter includes Introduction on page 100 Workflow Scanning Options on page 102 Advanced Settings on page 104 Layout Adjustment on page 107 Filing Options on page 109 Job Assembly on page 111 Log In Out on page 120 ColorQube 9301 9302 9303 Multifunction Printer User Guide 99 Introduction Introduction Workflow Scanning is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button and touching Workflow Scanning option Workflow Scanning enables the creation of an electronic image file by scanning a hard copy document Use Workflow Scanning when both the printer and the computer have access to the same specified filing location The scanned file is placed in location specified by the template selected on the printer for example a repository set up on a network server a PC drive or a USB Flash Drive The standard Workflow Scanning option enables the electronic images to be stored and retrieved from a server or workstation on the network Further options are available e Scan to Mailbox will s
37. electronic image file by scanning a hard copy document The scanned image is converted into the email format to transmit over the Internet or intranet Recipients are selected from an address book or entered manually by using the touch screen keyboard Received Internet Faxes are automatically sent from the server to the printer as print jobs Most feature screens include these buttons to confirm or cancel your choices e Cancel resets the screen and returns to the previous screen e OK saves the selections and returns to the previous screen e Close closes the screen and returns to the previous screen Instructions for sending an Internet fax and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How to Sheets If Authentication or Accounting has been enabled on your printer you may have to enter log in details to access the features refer to Log In Out on page 138 128 ColorQube 9301 9302 9303 Multifunction Printer User Guide Internet Fax Internet Fax These Internet Fax options provide access to features that are required for programing basic Internet fax jobs To access Internet Fax options press the Services Home button and then touch 2 ae The Internet Fax tab is New Recipient snn Use this option to enter details of all the recipients of the Internet Fax To enter the recipient details 1 2 3 4 5 6 Touch New Recipien
38. from rotating the image e Use When Auto Paper Selected options to instruct the system how to proceed if Auto Paper is selected Select Auto Rotate as needed to allow automatic rotation or Disable Rotation to restrict the printer from rotating the image 208 ColorQube 9301 9302 9303 Multifunction Printer User Guide Service Settings Embedded Fax Settings Select the Embedded Fax Settings option to access the following settings e Fax Setup on page 209 e Feature Defaults on page 207 e Fax Country Setting on page 209 e Line 1 Setup on page 209 e Line 2 Setup on page 210 e Incoming Fax Defaults on page 210 e Transmission Defaults on page 211 e Mailbox and Polling Policies on page 212 e Mailbox Setup on page 212 e Setup Fax Reports on page 213 e Print Fax Reports on page 213 Fax Setup Use this setting to Enable or Disable Embedded Fax e Enable activates the Embedded Fax service and is selectable from the Services Home screen e Disable switches off the service and it is not available for selection Feature Defaults Use this setting to select the default settings for each programing feature within the Embedded Fax service 1 Select the default required for each feature in each of the programing tabs 2 Select Save Defaults The settings selected become the default settings for each fax job 3 A confirmation screen is displayed Select Done to return to the previous screen Fax Country Setting Use this option to
39. images are filed to the location specified on the template and ready for retrieval by the user ColorQube 9301 9302 9303 Multifunction Printer 119 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 120 To log in press the Log In Out button on the control panel Pressing a locked service will also prompt you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User ID and Account ID e If a Foreign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer
40. inserted automatically if needed Refer to Chapter Starts on page 22 e Inserts enables blank pages to be inserted at designated places within the copy sets Single or multiple pages can be inserted This option is also used to insert Pre Cut tabs into the document Refer to Inserts on page 22 e Exceptions is used to program pages that require printing on a different media to the rest of the job Refer to Exceptions on page 23 Note When scanning a 2 sided document and identifying the page number to be entered for Chapter Starts Inserts and Exceptions count each side as a separate page Covers Use the following instructions to program Covers 1 On the Copy tab select the paper you want to use for the main body of the copies Note Special Pages is not available if Auto Paper is selected 2 If required load special paper into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of the copies Update the Paper Settings screen and Confirm the selections 3 Select the Output Format tab the Special Pages button and then Covers 4 Select Covers Option required e Off clears all options selected for covers e Front amp Back Same is used if the same media and printing options are required for both covers e Front amp Back Different is used for front and back covers with different programing requirements e Front Only is used if only a front cover is required e Back Only is us
41. is On in Tools Refer to Administration and Accounting on page 195 for more information Folding If the optional Tri fold Module is installed on the printer A4 or 8 5 x 11 in media in a weight range of 60 to 105 g m 16 lb to 28 lb can be folded in a Single Fold C Fold or Z fold Load originals SEF and select the orientation of the originals e Off Use this option when no folding is required e Single Fold folds the page in half Select an option e Individually is used to fold each page individually e Together as a Set is used to fold all the pages together to create a single booklet e Booklet Staple is selected to fold and staple the output This option is only available with the Together as a Set option e Advanced Settings are used to select additional layout options e Originals options allow you to select if the originals are standard or already formatted as a booklet e Side 1 Image options are used to select if the image on the first side is printed inside or outside the fold e Collation is used to select collated or uncollated output e Use the Original Orientation option to select the orientation of the originals being scanned Select Upright Images or Sideways Images The images are rotated as required 12 ColorQube 9301 9302 9303 Multifunction Printer User Guide Copy Options Finishing Devices Your printer is equipped with one of the following finishing devices High Volume Finisher The High V
42. it Refer to the System Administrator Guide for instructions To scan to a USB Flash Drive 1 2 Load the original documents in the automatic document feeder or on the document glass Insert the USB Flash Drive into the USB Port on the left side of the printer The USB Drive Detected screen appears Touch Scan to USB The Workflow Scanning options are displayed and touch the Scan to USB template If required modify the template settings by using the options on the Workflow Scanning Advanced Settings Layout Adjustment and Filing Options tabs For information about all the Workflow Scanning options refer to Workflow Scanning Options on page 102 Press Start to scan the originals Remove the originals from the automatic document feeder or document glass when the scanning is complete The file is saved on the USB Flash Drive in the root directory Remove the USB Flash Drive from the USB Port ColorQube 9301 9302 9303 Multifunction Printer 123 User Guide Print from USB Print from USB You can print PDF TIFF JPEG XPS and other print ready files directly from a USB Flash Drive Note The system administrator must set up this feature before you can use it Refer to the System Administrator Guide for instructions To print from a USB Flash Drive a Insert the USB Flash Drive into the USB Port on the left side of the printer The USB Drive Detected screen appears Touch Print from USB The Print From optio
43. keypad to type the page number you want the insert to follow Note To add an insert before page 1 of the document use the Covers option Refer to Covers 5 Use the arrow buttons to type how many inserts should be added 6 Select the Paper Supply button and select the tray that contains the Inserts media Select OK to save the selection 7 Select the Add button to confirm the selections and add the programed Insert to the list on the right Add further Inserts as required 8 Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit the drop down menu 9 Select OK to confirm the selections and run the job Exceptions Use the following instructions to program Exceptions 1 On the Copy tab select the paper you want to use for the main body of the copies Note Special Pages is not available if Auto Paper is selected If required load special paper into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of the copies Update the Paper Settings screen and Confirm the selections Select the Output Format tab the Special Pages button and then Exceptions Select the Page Number boxes and use the numeric keypad to type the page number or sequence of pages you want pri
44. list to select the finishing options for the print job such as stapling or hole punching To change the finishing options select the button to the right of the summary to display the finishing selection drop down menu Staple e Select 1 Staple 2 Staples or Multiple Staples per your requirement e Select No Stapling to switch off stapling Note The stapling options vary depending on the type of the finisher ColorQube 9301 9302 9303 Multifunction Printer 145 User Guide Printing Options Hole Punch Select Hole Punch to punch the paper Note The number of holes punched and their locations depend on the hole punch unit in the finisher Folding e Bi Fold Multiple Sheets The page will be folded once to create two leaves e CTri Fold Folds the output twice to create three leaves with the outer flap folded over the inner flap e ZTri Fold Folds the output twice to create three leaves in a Z effect e No Folding Switches off folding Booklet Creation Select this menu item to display the Booklet Creation screen to select a booklet layout and booklet finishing options Booklet Layout e Using this option the document pages are rearranged in the correct sequence to create the booklet Booklet Fold e Select Booklet Fold to fold the booklet Booklet Fold and Staple e Select Booklet Fold and Staple to staple the booklet in the center and then fold Page Border e In addition to the above options you can s
45. loaded in each case Inserter Orientation to match output Paper Size and Orientation Original Output Tray Orientation Orientation Output Required A4 8 5 x 11 in LEF Long Edge Feed Stapled Top Left or non stapled A4 8 5 x 11 in SEF Short Edge Feed Stapled Top Left or non stapled A4 8 5 x 11 in SEF Short Edge Feed Staple Bottom Left or non stapled A4 8 5 x 11 in SEF Short Edge Feed Stapled Top Left or non stapled A4 8 5 x 11 in LEF Booklets From A4 8 5 x 11 in Long Edge Feed Originals A3 A4 11 x Booklets from A4 A3 17 in 8 5 x 11 in SEF or 11x 17 in 8 5 x 11 in SEF originals in a booklet format 178 ColorQube 9301 9302 9303 Multifunction Printer User Guide Media Types Media Types This section describes the different types of media that can be loaded in the printer For further information about media types and specifications refer to www xerox com paper The Type can be selected from a drop down menu for the adjustable trays It is important to select the correct Type setting for the media loaded in each tray The printer can detect different types of media as it travels through the paper path and the printer halts a job if a mismatch occurs The following media types are supported e Plain e Pre punched e Transparency e Pre printed e Recycled Paper e Labels e Heavyweight e Extra Heavyweight e Pre Cut Tabs e Envelopes Plain This media type is used for
46. name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User ID and Account ID e Ifa Foreign DeviceInterface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer User Guide Print This chapter includes Introduction on page 140 Wireless Configuration on page 142 Printing Options on page 143 Image Options on page 148 Document Options on page 149 Advanced on page 153 ColorQube 9301 9302 9303 Multifunction Printer User Guide 139 Introduction Introduction ColorQube 9301 9302 9303 Multifunction Printer will produce high quality prints from your electronic documents However the advanced print features of this machine will enable you to create professionally finished documents at the click of a button For example you can e Pu
47. not resolve the problem use the instructions contained in this guide to identify and solve the problem If you still cannot fix the problem contact the Xerox Support Center for advice Faults There are different categories of faults that can occur on your printer and different ways in that they are identified depending on the type of fault This section provides an overview of the different types of faults and the way these faults are displayed and recorded Your printer has three fault types Hard Down faults Custom Clearable faults and Status Messages Within each fault type there are subgroups of fault categories relating to the effect the fault has on the printer operation The fault display generated for each fault depends on the category of that fault Hard Down Faults Hard Down faults prevent a subsystem module or component from functioning properly There are three categories of Hard Down faults e Low Level Fault This fault occurs when a subsystem or module is unable to function correctly For example if during a stapler job a fault is detected other features are still functional but the stapler is unavailable e Failure Fault This fault is declared when a low level fault causes a major subsystem to function incorrectly For example a fault occurs with the cleaning unit causing the print and copy features to become non functional e Fatal Fault This fault occurs when an existing system wide failure is unrecoverable F
48. on the cover sheet e Select Hide Recipients if you do not want the recipient names to be printed on the cover sheet e Select Show Custom Text to customize the cover sheet with your information Image Select the Image tab to select an image or text to be included on the cover sheet S a If you want to include a watermark Select Custom from the Watermark drop down list From the next drop down list choose Text or Picture Select the desired angle and alignment respectively by using the rotate and position options for the image or text From the Layering drop down list select Print in Background Blend or Print in Foreground From the drop down list below the Preview on the right side of the screen you can select the cover sheet paper size Letter 8 5 x 11 or AA If you want to save your customized watermark select Save As from the Watermark drop down list If you do not want to include a watermark select None from the Watermark drop down list Select OK to apply all your selection and close the Cover Sheet screen Options On this screen there are six fax transmission options that you may use to customize fax transmission Confirmation Sheet You can choose to print a confirmation sheet that will confirm success or failure of the transmission Select Print a Confirmation Sheet from the drop down menu ColorQube 9301 9302 9303 Multifunction Printer 73 User Guide Fax from PC Options Send Speed You c
49. on the document glass 2 Press the Clear All AC button twice and then Confirm to cancel any previous screen programing selections 3 Tologin press the Log In Out button on the control panel 4 Use the keyboard to enter the User Name then touch Next Use the keyboard to enter the Password then touch Enter 5 Press the Services Home button and touch Workflow Scanning The Workflow Scanning features are displayed 6 Touch Scan To Home Templates from the drop down menu The Default Template is displayed and the current settings are changed to the settings in the Scan to Home template 118 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Make programing changes to Output Color 2 Sided Scanning Original Type and Scan Presets as required Additional Workflow Scanning options are provided on each of the tabs Refer to the following sections for further information e Advanced Settings on page 104 e Layout Adjustment on page 107 e Filing Options on page 109 e Job Assembly on page 111 Press Start to scan the originals and process the Scan to Home job Remove the originals from the automatic document feeder or glass when scanning has completed The job enters the job list ready for filing to the specified home location Press the Job Status button to view all the job lists and check the status of the job Refer to the Machine and Job Status on page 185 for more information The scanned
50. or when fax connections are susceptible to errors e Forced 4 800 bps is a slower transmission rate but is less susceptible to errors In some regional areas the use of Forced 4 800 bps is restricted Touch OK to save the selections and exit Delay Send Touch Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted Use this feature to transmit faxes during off peak hours or when sending to another country or time zone Delay Send can also be used with Mailbox and Polling options The option is Delay Send e Touch Delay Send and touch either the Hour or Minute field to type a time to send the fax e Use the arrow buttons or numeric keypad to type the hours and minutes e Ifthe printer is set up to display the time by using a 12 hour clock you must also touch either the AM or the PM button e Touch OK to save the selections and exit The fax will be stored in memory and sent at the specified time Send Header Text This feature allows you to include header text information when sending the fax The information is printed in the header at the top of each page of the fax transmission The information included is displayed on the screen and can be customized using Tools Refer to Administration and Accounting on page 195 e Touch On to enable the Send Header Text to print on the fax output e Touch OK to save the selections and exit Mailboxes Mailboxes are areas of the printer memory
51. printer performs at optimum levels e Replenish solid ink e Replace Cleaning Unit e Replace Staple Cartridges Office Finisher High Volume Finisher only e Empty Waste Ink Tray e Empty Hole Punch Waste Container Office Finisher High Volume Finisher only e Print Quality Maintenance e Cleaning Tasks A CAUTION When replacing units DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your printer To place an order for consumables or replacement units please contact a Xerox representative providing your company name product number and the printer serial number An option is available within CentreWare Internet Services that allows the printer to contact Xerox automatically to order units when required Refer to the System Administrator Guide for more information Note For information about locating the serial number please refer to Further Assistance on page 259 The printer displays a message on the touch screen when consumables or units require replacing or emptying For units nearing the end of life an initial message is displayed to warn you that the unit will shortly require a replacement An additional message is displayed when a unit requires replacing Replace the unit when a message instructs you to do so
52. reduce or enlarge the width and length of the image by different percentages in the range of 25 400 b To select custom or preset values touch an option e Proportional or Independent allows you to specify exact values Touch the arrows or touch the field and then use the alphanumeric keypad to enter the value e Presets X Y or Presets Y X allows you to select from a list of preset values c Touch OK to Save Paper Supply Select a paper tray loaded with the desired paper to make copies on letterhead colored paper transparencies or different paper sizes To select the tray to use for ID card copies 1 Press the Services Home button and then touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Paper Supply touch the desired tray 4 If the desired tray is not listed touch another tray e Touch More for additional options e Touch the desired tray The selected tray is highlighted in blue e Touch OK to Save 36 ColorQube 9301 9302 9303 Multifunction Printer User Guide Image Quality Image Quality The Image Quality tab includes Image Quality options for Side 1 and Side 2 Each option is described in detail Image Quality Side 1 and Side 2 This section describes how to enhance the quality of the output and the options available These options enable you to set the type of the original adjust the lightness darkness contrast and sharpness of the image and also to customize th
53. select the country the printer is located in Select the Country required from the options shown Line 1 Setup The standard fax option supports one analog telephone line If the Extended Fax option is installed the printer can support two analog telephone lines This option enables you to set up Line 1 e Fax Number is the number of phone lines the system is attached to Type the number for Line 1 using the numeric keypad ColorQube 9301 9302 9303 Multifunction Printer 209 User Guide Service Settings e Line Name is a friendly name to logically identify the system Type the name using the touch screen keyboard provided Use the backspace key to delete an incorrect character or use Delete Text to delete the entire entry Select Save e Options determine if the line is able to Send and Receive Send Only or Receive Only Select the required option for the fax line Line 2 Setup If the Extended Fax option is installed the printer can support two analog fax lines This option enables you to set up Line 2 e Fax Number is the number of the phone line that the system is using Type the number for Line 2 using the numeric keypad e Line Name is a friendly name to logically identify the system Type the name using the touch screen keyboard provided Use the backspace key to delete an incorrect character or use Delete Text to delete the entire entry Select Save e Options determine if the line is able to Send and Receive Send On
54. stack more than five reams on top of each other For problem free printing and copying observe the following when loading paper into the paper trays e Do not use folded or wrinkled paper e Do not load paper of varied sizes into a tray e If feed problems occur fan the media or shuffle labels before loading ColorQube 9301 9302 9303 Multifunction Printer 183 User Guide Storage and Handling 184 ColorQube 9301 9302 9303 Multifunction Printer User Guide Machine and Job Status 1 5 This chapter includes e Introduction on page 186 e Job Status on page 187 e Machine Status on page 191 ColorQube 9301 9302 9303 Multifunction Printer 185 User Guide Introduction Introduction This guide explains how to use the Machine Status and Job Status functions These are both accessed by buttons on the control panel Job Status displays all the jobs in the job list that are waiting to be processed secure print jobs and completed jobs Each list can be viewed by touching the relevant tab Machine Status provides information about the installed options on the printer the status of the paper trays and consumables and fault information The serial number and printer details are also provided along with usage information such as the number of impressions 186 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Status Job Status The job lists can be accessed by pressing the Job Status button The information
55. support the various paper sizes If the receiving fax cannot support the page sizes the image is reduced or enlarged to fit Touch OK to save the selections and exit Reduce Split Touch Reduce Split to specify how the faxed document is printed if the document paper size is larger than the receiving fax machine capabilities The options are e Reduce to Fit reduces the image to fit the paper size of the receiving fax machine e Split Across Pages splits the document into two equal parts or the majority of the image is put on to one page and the remainder on the next page Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 59 User Guide Layout Adjustment Book Faxing CAUTION Do not close the automatic document feeder when scanning bound originals Touch Book Faxing to specify page or pages of a book are to be scanned The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass Align the top of the bound original against the rear edge of the document glass The printer will identify the size of the original during scanning If the pages have a black or dark colored border the printer considers that the pages are smaller than they really are To overcome this use the Custom Scan Area feature in Original Size to type the exact size of the page Refer to Original Size on page 59 The options are e
56. that you work through your document and identify the page numbers where inserts are required before programing This option is also used if tabs are required in the job Refer to Paper and Media on page 169 for further information about tabs 1 2 150 To add an insert click the Add Inserts button above the table Using the Inserts Options drop down menu select if the insert is to be placed Before Page 1 or select After Page s to place inserts after the specified page numbers Note To add an insert to the front of your document use the Before Page 1 option Select the number of insert sheets required Specify the page number before each insert If multiple inserts are required you should type all the page numbers separated by a comma or type a page range separated by a dash Select the Paper requirements for the inserts and select OK If Pre Cut Tab is selected as the paper type type the number of tabs in the sequence in the displayed Pre Cut Tab window Note If you are using the Tab Stock for your blank or pre printed inserts refer to Paper and Media on page 169 for information about loading tabs All the programed inserts appear in the table If any inserts have different programing such as a different paper color or a different number of inserts select the required entry and use the Edit button to change the programing ColorQube 9301 9302 9303 Multifunction Printer User Guide Document Options Add Exceptions
57. the Output Format tab 3 If the printer is fitted with a High Volume Finisher with 3 Booklet Maker you can use the Booklet Creation d feature to automatically produce folded and stapled booklets The following Booklet Maker specifications apply e Paper Sizes A3 11 x 17 in A4 8 5 x 11 in 8 5 x 13 in and 8 5 x 14 in e All media must be SEF e Booklet thickness e For Folded and Stapled booklets a maximum of 15 sheets of 80 g m 20 lb or equivalent thickness For example you can have 13 sheets of 80 g m 20 lb and a cover sheet of 160 g m 43 lb e For Folded Only booklets a maximum of 5 sheets of 80 g m 20 lb or equivalent thickness For example you can have 3 sheets of 80 g m 20 lb and a cover sheet of 200 g m 53 lb To create a booklet 1 Select Booklet Creation and On Note Booklet Creation is not available if Auto Paper is selected Select an alternative Paper Supply option 2 Select the Paper Supply button and select the tray that contains the paper you want to use If using High Volume Finisher with Booklet Maker to fold and staple the output SEF Paper Supply must be selected 3 From the Original Input drop down menu select either 1 Sided Originals or 2 Sided Originals according to the originals you are using 4 If available select either Fold Only or Fold and Staple as required and select OK to confirm the selections 5 Load the originals into the automatic document feeder
58. the passcode here 6 Touch OK to save the settings and exit the Saved Job options Program the print features required for the saved job 7 The Help option provides an explanation of all the options 8 Touch OK to save the print settings 9 Touch OK on the Print dialogue window to send the job The job is processed and sent to the printer for saving or saving and printing depending on the selection Using CentreWare Internet Services The Print option within CentreWare Internet Services can also be used to create a Saved Job The job file submitted must be a print ready file such as a PDF or PostScript file To access CentreWare Internet Services 1 Open the Web browser from your Workstation 2 Inthe URL field type http followed by the IP Address of the printer For example If the IP Address is 192 168 100 100 type the following into the URL field http 192 168 100 100 ColorQube 9301 9302 9303 Multifunction Printer 43 User Guide Saving Jobs for use with Print From Press Enter to view the Home page The CentreWare Internet Services options for your printer are displayed Note To find out the IP address of your printer print a Configuration Report Refer to Machine and Job Status on page 185 Touch Print to access the Job Submission options Enter the file name of the job requiring saving or use the Browse option to locate the file Touch the Job Type drop down menu and touch Save Job for Reprint The Saved J
59. time but produces the best image quality Send Time It is sometimes called Delayed Send Use this feature to transmit fax messages during off peak hours or when sending to another country or time zone The default setting called Send Now sends the fax immediately To send the fax at a specific time in the next 24 hours select Send At and either type or use the arrow buttons to choose the local time you want the fax to be sent Dialing Prefix Use the Dialing Prefix option if you need to add information such as an external access number a country code or an area code to the recipient number you have selected on the Recipients screen Credit Card Use the Credit Card option if you want to bill the call to a credit card 74 ColorQube 9301 9302 9303 Multifunction Printer User Guide Email This chapter includes Introduction on page 76 Email on page 77 Advanced Settings on page 81 Layout Adjustment on page 83 Email Options on page 85 Job Assembly on page 87 Log In Out on page 88 ColorQube 9301 9302 9303 Multifunction Printer User Guide 75 Introduction Introduction Email is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button and touching Email Email first enables the creation of an electronic image file by scanning a hard copy document The scanned image is then mailed to the specified email recipient or recipients over the Internet or
60. to the receiving fax machine but the fax transmission is unsuccessful the printer automatically attempts to resend the fax Use this setting to specify how many attempts should be made to resend the fax and which pages should be resent e Set number of resends is used to specify how many times the fax is resent Select a number 0 5 e Failed page s without a cover page is selected to resend the failed pages but not the cover page again e Whole Job without a cover page is selected if the entire job except the cover page should be resent e Failed page s with a cover page is selected if only the failed pages should be resent with the cover page e Whole job with cover page is selected if the whole job including the cover page should be resent ColorQube 9301 9302 9303 Multifunction Printer 211 User Guide Service Settings Audio Line Monitor When the printer is transmitting a fax the dialing handshake and digital data creates audible beeps and buzzing sounds The audio line monitor allows a user to listen to the call progress and hear the number dialed and the beginning of the handshake e Enable allows the transmission tones to be heard Select High Medium or Low e Disable deactivates the sounds Send Header Text When a fax is sent it includes the telephone number name date time and page number at the top of each page of the fax You can add a personalized sentence to the header of all the fax pages using this optio
61. 5 User Guide Operational Safety Information Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure continued safe operation of the Xerox equipment follow these safety guidelines at all times Electrical Supply This section provides important electrical supply safety information to read before installing or using the printer Read the information in the following sections e Power Outlet Electrical Safety on page 226 e Power Cord Electrical Safety on page 226 e Equipment Safety on page 227 e Emergency Power Off on page 228 e Disconnect Device on page 228 Power Outlet Electrical Safety This equipment must be operated from the type of electrical supply indicated on the data plate label on the rear cover of the equipment If you are not sure that the electrical supply meets the requirements consult the local power company or a licensed electrician for advice Ensure the electrical supply outlet is near the equipment and easily accessible A WARNING This equipment must be connected to a ground fault interrupter This equipment is supplied with a plug that has a protective earth pin Only this plug fits into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed elec
62. 55 for instructions Reprint the job Make sure the defect is not on the original Clean the document glass and the Constant Velocity Transport CVT glass Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Reprint the job Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Reprint the job Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Reprint the job Make sure the defect is not on the original Use originals within specification Refer to www xerox com paper for specifications information Make sure originals are correctly loaded in the automatic document feeder Reprint the job Make sure the defect is not on the original Clean the document glass and the Constant Velocity Transport CVT glass Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions ColorQube 9301 9302 9303 Multifunction Printer Troubleshooting Problem Potential Solution Smears and smudges appear on the output Reprint the job when printing or copying Make sure paper is the correct type and size and is properly loaded in the tray Make sure you select the 2nd side option in the options if printing Side 2 on pre printed paper Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Light lines and streaks appear on prints o
63. 9303 Multifunction Printer 247 User Guide General Care The staple cartridges for the Office Finisher and the High Volume Finisher contain 5000 staples The High Volume Finisher with Booklet Maker has two additional staple cartridges located within the Booklet Maker module Each of these cartridges holds 2000 staples Detailed instructions are provided on the touch screen Follow the instructions and labels provided when replacing the staple cartridge Office and High Volume Finisher Staple Cartridge 1 2 Open the finisher door If using the Office Finisher rotate the staple access handle a green cog clockwise until the staple unit is accessible Unlatch the staple cartridge by using the light colored catch and remove the used staple cartridge Dispose of the staple cartridge according to the instructions contained in the new staple cartridge box Unpack the new staple cartridge and install it into the finisher The staple cartridge clicks into place If using the Office Finisher rotate the staple access handle the green cog counterclockwise until it is back in position Close the finisher door High Volume Finisher Booklet Maker Staple Cartridges 248 Open the finisher door Pull out the booklet maker module Lower the lever to gain access to a staple cartridge Grip the staple cartridge and pull it out of the staple head Dispose of the staple cartridge according to the instructions contained in th
64. Both Pages is used to scan both pages the left page of the book will be scanned first Use the arrow buttons to specify 0 50 mm 0 2 in to be deleted from the center of the book in order to delete unwanted marks reproduced from the gutter of the book e Left Page Only is used to scan the left page only Use the arrow buttons to specify 0 25 mm 0 in to 1in to be deleted from the right side of the page in order to delete unwanted marks reproduced from the gutter of the book e Right Page Only is used to scan the right page only Use the arrow buttons to specify 0 25 mm 0 in to 1in to be deleted from the left side of the page in order to delete unwanted marks reproduced from the gutter of the book Touch OK to save the selections and exit Several pages of a bound document can be faxed by using the Build Job feature Refer to Build Job on page 67 for more information 60 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Options Fax Options The Fax Options allow you to specify how the fax document is transmitted how it is printed at the receiving fax machine and how to print confirmation report after performing these tasks To access the Fax Options press the Services Home button touch Fax and touch the Fax Options tab Confirmation Report Touch Confirmation Report to print a broadcast report to identify the success or failure of a fax job The options displayed depend on the settings enabled in Tools Refer t
65. Guide Machine Status Usage Counters The Usage Counters track all input output functions scanning functions and performance data Impression Counters displays the total number of impressions the printer has made along with various levels of color impressions Sheet Counters displays the number of sheets that have passed through the printer in each of the job categories Images Sent Counters displays the number of Fax Server Fax Internet Fax Email and Workflow Scanning images that have been sent from the printer Fax Impressions Counters displays the number of prints generated from Fax Server Fax and Internet Fax jobs received All Usage Counters displays the total impressions the printer has made Tools Tools provides access to the administrative and maintenance tools for the printer The following options can be set Device Settings Service Settings Network Settings Accounting Settings Security Settings Troubleshooting General users are not permitted to view or alter some options Note Information about the Tools option is provided in Administration and Accounting on page 195 and the System Administrator Guide Contact the system administrator for more details ColorQube 9301 9302 9303 Multifunction Printer 193 User Guide Machine Status 194 ColorQube 9301 9302 9303 Multifunction Printer User Guide Administration and Accounting This chapter includes e Jools on page 196 e Device Settings on pa
66. Minute field to enter a time to send the fax e Use the arrow buttons or numeric keypad to enter hours and minutes e Ifthe printer is set up to display the time using a 12 hour clock you must also touch either the AM or PM Touch OK to save and program and scan the fax job The fax will be stored in memory and sent at the specified time 96 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job To access Job Assembly options press the Services Home button and Server Fax then touch the Job Assembly tab Build Job Use this feature to build a job that requires different settings for each page or a segment of pages You can select the appropriate settings to be applied to individual pages or segments of a completed job First split the originals into sections for individual programing 1 s 2 N Touch Build Job on the Job Assembly tab and touch On Note The fax destination details must be entered prior to scanning Touch Display summary window between segments to view the Build Job screen during scanning then touch OK Select the options required for the first segment of the job Load the first segment originals and press Start Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments
67. Out on page 46 ColorQube 9301 9302 9303 Multifunction Printer 39 User Guide Introduction Introduction Print From is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button then touching the Print From option Print From enables you to print jobs have been stored on the printer or on a USB Flash Drive Jobs can be stored on the printer by using the Print Driver or CentreWare Internet Services Print Submission Stored jobs are placed in a folder on the printer Stored jobs can be recalled and printed multiple times as required To print directly from a USB memory printer insert the USB Flash Drive and touch Print from USB from the drop down menu on the screen The Print From options are displayed Touch the print ready file for printing the required options and then print the job If Authentication or Accounting has been enabled on your printer you may have to type login details to access the features refer to Log In Out on page 46 40 ColorQube 9301 9302 9303 Multifunction Printer User Guide Using Print From Using Print From The Print From service can be used to print saved jobs have been stored on the printer or PDF TIFF JPEG XPS and other print ready files have been stored on a USB Flash drive Jobs stored on the printer can also be printed using CentreWare Internet Services Using the Printer 1 Press the Clear All AC button tw
68. Selection and the selection Priority of each tray e Select the required tray and select Change Settings e Select the Tray Type required e Dedicated is set to contain one size and type of media only and cannot be adjusted by the user e Adjustable is selected if the tray can be adjusted by the user to contain any media within specification This option may not be available for all trays e Select the required setting and select Save e Priority is used to indicate what tray is selected if trays contain the same media This setting also determines the order that the trays are displayed on the Copy tab Set the Tray Priority 1 99 1 is the highest priority and 99 is the lowest Select Save e Auto Selection enables the printer to choose the best media for the job This setting also enables the printer to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded Select Enable or Disable and select Save e Repeat the process for each tray as required Tray Contents Use these to specify the size type and color of the media in a tray that has been designated as a dedicated tray e Select a tray designated as the dedicated tray e Change Size is used to select the size required for the tray Select the size of the media loaded in the tray and select Save 200 ColorQube 9301 9302 9303 Multifunction Printer User Guide Device Settings e Change Descripti
69. The Job Progress screen is displayed and the job is held in Job List 5 If the Sample Set is acceptable select Release The programed number of sets will be produced If the Sample Set is unacceptable select Delete and Delete Job to confirm The job will be deleted from the list Note If the Job Progress screen is not displayed access the job by selecting the Job Status button Select the job in the list and select Release or Delete Print Multiple Copies To produce multiple copies 1 Press the Services Home button and then touch Copy 2 Program and scan the first segment a Load the originals for the first segment b Select the required settings such as layout adjustments image quality Build Job and so on 3 Use the alphanumeric keypad to type the number of copies and press Start in the control panel Save Current Settings Up to 10 combinations of commonly used feature selections can be retained in the printer memory as Saved Settings The printer stores only the programing of the job and NOT the image Each time Saved Settings are retrieved and used the image must be scanned To Save 1 Program the required job features 2 Press the Save Current Settings button on the Job Assembly tab 3 Select the Setting drop down menu and use the scroll bar to select the lt Available gt setting 4 Use the keyboard to type a name for the saved settings 5 Select OK The settings are stored and can be accessed using the Retrie
70. Use this option to specify the characteristics of any pages in the print job that differ from the settings used for the majority of the job For example your print job may contain 30 pages that print on standard size paper and two pages that print on a different size of paper Use this option to indicate these two exception pages and select the alternate paper size to be used 1 To add Exceptions select the Add Exceptions button above the table 2 Type the page number that the exception programing applies If multiple exceptions are required type all the page numbers separated by a comma or type a page range separated by a dash If different programing is required for some of the exceptions those entries can be edited from the table 3 Select the Paper requirements for the exceptions If Use Job Setting is displayed the same paper as the main job is used 4 Select 2 Sided Printing requirements for the exceptions e Use Job Setting uses the same programing as applied to the main job e 1 Sided Print prints the exception pages on one side only e 2 Sided Print prints the exception pages on both sides of the sheet of paper with the images printed so that the job can be bound along the long edge of the sheet e 2 Sided Print Flip on Short Edge prints the exception pages on both sides of the sheet of paper with the images printed so that the job can be bound along the short edge of the sheet Job Settings displays the paper requirements
71. _ to access additional language keyboards select the language and touch OK to save and return to the previous screen Touch Add to add the email address to the recipient list 5 Continue adding email addresses until all the recipients have been added to the list 6 Touch Close All the recipients are displayed in the recipient list Favorites Use this option to choose recipients names that you have saved earlier in this list on the printer Address Book Address Book If the printer has been set up to access the Network and Public Address Books you can use them to select recipients For information about setting up address books refer to the System Administrator Guide 1 Touch the Address Book field A list of email addresses is displayed 2 From the Email Contacts drop down menu you can touch Email Contacts Email Favorites or All Contacts 3 Touch the required email address in the Names list and touch To Cc Bcc or Details from the drop down menu that appears The email address is added to the recipient list 4 Continue adding email addresses as required 5 Use the Search option to search for a specific entry Touch Search and type the required name by using the touch screen keyboard Touch Search to start the search The matching entries are displayed ColorQube 9301 9302 9303 Multifunction Printer 77 User Guide Email 6 Touch the required name and by using the drop down menu add the recipient to t
72. able instructs the printer to staple LEF documents in the top right corner e Disable instructs the printer to staple LEF documents in the top left corner Supplies Select the Supplies option to access the following settings e Enter Supplies Plan Activation Code on page 203 e Low Supply Warning on page 204 e Supply Counter Reset on page 204 e Printer Software Upgrade on page 204 Enter Supplies Plan Activation Code This option is used to set up the optional services available on the printer To enable a service enter the Authorization Code provided with the option and select Enter Once a service is enabled it may require configuring using CentreWare Internet Services For further instructions refer to the System Administration Guide Note Some services will require a Reboot to activate them on the printer ColorQube 9301 9302 9303 Multifunction Printer 203 User Guide Device Settings Low Supply Warning This option is used to set up the warning period given for each of the printer consumables The printer will display a message showing the specified number of days before the consumable reaches the end of its life Set the notification period for the following consumables e ColorQube Ink Sticks e Cleaning Unit e Automatic Document Feeder Feed Roller If O is set no warning is provided Supply Counter Reset This option is used to reset the counter when a listed supply is replaced e Select the supply and then se
73. access the folder options Touch Create New Folder Input the name for the folder in the Name field As a normal user you are only able to create Public folders These are the other kind of folders you may see e The Public folder has been created by a user It can be used by any user and has no access authority limitations Any user can access and modify the documents in this folder ColorQube 9301 9302 9303 Multifunction Printer User Guide 8 Saving Jobs for use with Print From e The Read Only folder is created by the system administrator or a user as a Read Only Public folder Any user can print from the folder but documents cannot be deleted or modified e The Private folder is created by a user only when the printer is in Authentication mode The User marks the folder as Private and the folder is only visible to the Owner and the system administrator When you have selected the appropriate Permissions touch Apply The Folder is displayed in the Folders List Modify or Delete Folder You can modify or delete existing folders that contain Saved Jobs using CentreWare Internet Services al 2 Open the Web browser from your Workstation In the URL field type http followed by the IP Address of the printer For example If the IP Address is 192 168 100 100 type the following into the URL field http 192 168 100 100 Press Enter to view the Home page The CentreWare Internet Services options for your printer are dis
74. ailable in the list select New Scaling Options You can reduce the image to 25 of its original size or enlarge it to 400 of its original size The default setting is 100 In Windows Scaling Options can be accessed by clicking the arrow at the right side of the Paper field and selecting Other Size e Automatic Scale changes the print from one standard paper size to another standard paper size e No Scaling does not increase or decrease the size of the image from the original e Manually Scale changes the output print size by the percentage typed in the field below the graphic to the right of Scaling Options Alignment The alignment styles are available soon after Scaling Options You can choose an alignment style from the different styles available in the drop down list Original Document Size Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field Any changes made to it will not appear in the printed document Orientation Depending on your requirement you can choose a suitable orientation Portrait or Landscape Select OK to apply your selections and exit Other Color Use this option to select a paper color for the print job Select a color from the drop down menu 144 ColorQube 9301 9302 9303 Multifunction Printer User Guide Printing Options Other Type Use this option to select a type of paper or media to be used for the print job The default selection i
75. ally suppress the unwanted background e Touch Off to turn the Background Suppression feature off particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out fine detail that was lost due to a dark edge when using bound originals e Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Touch Manual Contrast to set the level of contrast yourself Move the indicator towards the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator towards the Less setting to reproduce more detail in the light and dark areas of the original e Touch Auto Contrast to automatically set the contrast level depending on the original being scanned e Touch OK to save the selections and exit 94 ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document To access Layout Adjustment options press the Services Home button and Server Fax then touch the Layout Adjustment tab Original Orientation Used to specify the orientation of the originals being scanned The options are e Portrait Originals ref
76. an choose one of the three transmission speeds The options in the Send Speed drop down list are e G3 Automatic This is the fastest transmission rate and is the default setting This rate minimizes transmission errors by using Error Correction Mode ECM The initial transmission speed is 33 600 bits per second bps e G3 14 4Kbps This speed option selects the transmission rate based on the maximum capabilities of the receiving fax machine The initial transmission speed is 14 400 bps This rate minimizes transmission errors by using ECM e Forced 4800 bps This speed is used in areas of low quality communication when experiencing telephone noise or when fax connections are susceptible to errors The speed of 4800 bps is slow but less susceptible to errors In some regions use of 4800 bps is restricted Fax Resolution You can choose one of the three image resolutions depending on the type of documents being sent The higher the resolution the better the received image will be but a high resolution image will take longer to be transmitted The options are e Standard is recommended for text originals It requires less communication time but does not produce the best image quality for graphics and photos e Fine is recommended for line art and photos This is the default resolution and the best choice in most cases e Superfine is recommended for photos and halftones or images that have gray tones It requires more communication
77. anned and stored in memory ready to be polled Secure Polling This feature allows you to scan documents and store them in the memory of your printer ready for polling Secure Polling is used for sensitive documents access is granted if the fax numbers of the retrieving devices have been entered or if the Allow access to all option is selected 1 Touch Secure Polling Type the fax numbers of the devices retrieving the document or touch Allow access to all Use Add to add more than one number to the list Touch OK to save your selections and exit a N Load the originals to store for polling and press Start The originals are scanned and stored in memory ready to be polled 64 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Options Print All Stored Documents Documents stored in the memory for local polling can be printed Touch Print All Stored Documents to print all the documents stored in the memory Touch OK to save the selections and exit Delete All Stored Documents Documents stored in the memory for local polling can be deleted Touch Delete All Stored Documents to delete all the documents stored in the memory A confirmation screen is displayed touch Delete All or Cancel Touch OK to save the selections and exit Remote Polling The Remote Polling feature allows you to retrieve a stored document from a remote machine where you call or Poll that machine The printer offers several ways of Polling
78. ar e Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width such as A4 LEF and A3 SEF 8 5 x 11 in LEF and 11 x 17 in SEF Other combinations are shown on the screen The printer will detect the size of the documents and determine if the receiving fax machine can support various paper sizes If the receiving fax cannot support the page sizes the image is reduced or enlarged to fit Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 95 User Guide Fax Options Fax Options Fax Options allow you to specify when the fax document is transmitted To access Fax Options press the Services Home button and Server Fax then touch the Fax Options tab Delay Send Touch Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted Use this feature to transmit faxes during off peak hours or when sending to another country or time zone Delay Send can also be used with the Mailbox and Polling options Touch Off to send the fax within 24 hours from the current time Touch Delay Send to transmit faxes during off peak hours or when sending to another country or time zone e Touch either the Hour or
79. arious graphic software packages across various computer platforms A separate file is produced for each scanned image Note Multi Page produces a single file containing several pages of scanned images 1 File per Page produces a separate file for each scanned image Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 109 User Guide Filing Options If File Already Exists This option is used to determine how the printer handles duplicate filenames e Add Number to Name adds a unique number to the current filename e Add Date and Time To Name appends a date and timestamp and a printer identifier to the filename e Add to PDF adds the scanned images as PDF e Overwrite Existing File overwrites the existing file with the new file e Do Not Save does not save the scanned image if a file with the same name exists Document Management The Document Management feature enables users to assign descriptive data to a scanned job The descriptive data can be accessed by other software applications to assist in searching indexing and automated processing of scanned documents The Document Management data requirements are individually defined and programed within the workflow scanning template The Document Management data fields can be either mandatory or optional If the data is mandatory the user is prompted to enter the data before scanning is allowed Once the required data is entered the user can
80. at contains the size and type of paper you require The size and type of media loaded in each tray is displayed When More is selected the Paper Supply screen is displayed showing all the trays and the confirmed size and type of media loaded in each tray e A user can select a tray to use from this list The chosen tray is highlighted in blue e If the Auto Tray Switching feature is enabled and the same size and type of media is loaded in more than one tray the printer automatically switches from one tray to another when media in the active tray runs out 2 Sided Copying The printer provides options to make 1 sided or 2 sided copies from 1 sided or 2 sided originals using either the automatic document feeder or the document glass The options are e 1 gt 1 Sided Use this option if the originals are printed on one side and you want 1 sided copies e 1 gt 2 Sided Use this option if the originals are printed on one side and you want 2 sided copies You can also press the Rotate Side 2 button to have the second page rotated 180 e 2 gt 2 Sided Use this option if you want to make 2 sided copies from 2 sided originals You can also press the Rotate Side 2 button to have the second page rotated 180 e 2 gt 1 Sided Use this option to make 1 sided copies from 2 sided originals Note If using the document glass to scan originals the printer displays a message when ready to scan side 2 10 ColorQube 9301 9302 9303 Multifunction Printe
81. ator up to sharpen the image Move the indicator down to soften the scanned image Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are e Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when the original is on colored paper e Touch Auto Suppression to automatically suppress unwanted background e Touch Off to turn the Background Suppression feature off particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound originals e Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Touch Manual Contrast to set the level of contrast Move the indicator towards the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator towards the Less setting to reproduce more detail in light and dark areas of the original e Touch Auto Contrast to automatically set the contrast level depending on the original being scanned 58 ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout
82. avorite contacts in the Recipients list 50 ColorQube 9301 9302 9303 Multifunction Printer User Guide FAX This chapter includes Introduction on page 52 Dialing Options on page 53 Fax on page 56 Image Quality on page 58 Layout Adjustment on page 59 Fax Options on page 61 Job Assembly on page 67 Log In Out on page 68 ColorQube 9301 9302 9303 Multifunction Printer User Guide 51 Introduction Introduction Fax is an optional feature that can be installed on your printer If installed it can be accessed by pressing the Services Home button then touching Fax Using Fax enables you to scan the documents and send them to most types of fax machines that are connected to the telephone network The printer is connected directly to a telephone line and therefore gives you direct control over the fax transmissions This type of fax travels over normal telephone lines and will therefore be charged at telephone rates The standard Fax option has the ability to connect to one telephone An Extended Fax option is also available utilizes two telephone lines Using two telephone lines provides the capability to simultaneously send and receive Note This printer faxes only in black and white Most feature screens include these buttons to confirm or cancel the choices e Cancel resets the screen and returns to the previous screen e Save saves the selections made and returns to the previous s
83. b and prints at the printer when the job is complete e Job Log allows you to print a list of the last jobs that the system has completed processing Workflow Scanning Image Settings These settings are used to set the image optimization the searchable options and the compression settings The following options are available e Optimized for Fast Web Viewing Used to set the printer to optimize the image file for viewing on a website e Searchable Options Used to select if the file content is searchable and the language options e Text Compression Allows you to enable the text to be compressed if the file format output is PDF or PDF A Scan to Mailbox Scan to Mailbox allows you to scan hard copy originals and store them on the printer for later retrieval To use Scan to Mailbox you must first create a private folder using CentreWare Internet Services You must give the folder a name and a secure password Once set up the private folder is displayed on the printer under the templates list To store images in the private folder select the folder in the list of templates enter the passcode and scan the images The scanned images can then be retrieved at the PC by accessing CentreWare Internet Services selecting the folder and entering the passcode You can then print the scanned documents or download them on the PC The Workflow Scanning option needs to be installed before this feature can be used but it is NOT nece
84. be added Using Fax Directory If numbers have been entered into the Fax Directory they can be accessed using Fax Directory 1 Touch Fax Directory A list of fax numbers entered in Fax Directory is displayed 2 Select the required number and touch Add to Recipients from the drop down menu The number is added to Recipients list Continue adding recipients as required 3 To edit an entry select it in the list and touch Edit Edit the entry as required and touch OK 4 To clear an entry from the list select the entry requiring deletion and touch Remove from the drop down menu A confirmation screen is displayed touch Remove or Cancel 5 Touch Close to return to the fax options The fax will be sent to all the numbers in the recipient list Setting up the Fax Directory 1 Touch the Server Fax tab then the Fax Directory 2 Select an empty slot from the list of entries If necessary use the scroll bar 3 Enter the fax number in the Enter Fax Number field Use or backspace in the keyboard to delete an incorrect entry or to delete the entire entry Touch OK The new entry is displayed in the list 4 To use the entry for the current job select the entry in the list and touch Add To Recipients The number is added to the Recipients list 5 To edit an entry select it in the list and touch Edit Edit the entry as required and touch OK 6 To exit the Fax Directory touch Close 92 ColorQube 9301 9302 9303 Multifuncti
85. blish your prints as booklets e Put covers onto your prints e Automatically staple or hole punch e Produce sets of transparencies with dividers ready for a presentation and many more features that will take the strain out of printing You access the printer from your computer application using a print driver A print driver converts the code in an electronic document into a language that the printer can understand You can use generic print drivers on this printer but these will not enable all features Therefore it is best to use the print drivers that accompany this printer There are a number of print drivers available for this printer to enable use on most computer operating systems These drivers are provided on a disc with your printer or you can download the latest versions from the Xerox website www xerox com office CQ930xXdrivers Instructions for installing the ColorQube 9301 9302 9303 Multifunction Printer and print drivers are provided in the System Administrator Guide Print Drivers For Windows users there are several drivers The system administrator may have loaded specific drivers on your computer However if the choice of driver is yours the following information will help you decide driver is most suited to your workstation The print drivers are available in PostScript PCL 5 PCL 6 and XPS printing formats e PostScript gives you greater ability to scale and manipulate images and offers more precision w
86. bs list is displayed Touch Completed Jobs The list of completed jobs is displayed Use the Up and Down buttons to scroll the jobs in the list To view the details of a completed job touch the job The job details are displayed Touch Close to exit the Job Details screen Touch All Jobs to filter the jobs and display only Copy Print and Fax Received Jobs or Scan Jobs and Fax Sent Jobs that have been completed Managing Jobs Manage the Active Jobs by using Job Commands Press the Job Status button on the control panel The Active Jobs list is displayed To access Job Commands highlight the required job in the list The job command buttons are available depending on the selected job The following options are available ColorQube 9301 9302 9303 Multifunction Printer 189 User Guide Job Status e Delete removes the selected job from the list Any job can be deleted using the feature regardless of the job originator Notes e The system administrator can restrict users from deleting jobs If a system administrator has restricted job deletion you can view the jobs but not delete them e Only the user that sent the job or the system administrator can delete as secure print job e Job Progress displays status information about an individual job e Details can be accessed for incomplete and completed jobs Depending on the type of a selected job such as copy or print the details show the submission time image quality settin
87. ce enlarge activities e Select Independent and enter the preset ratios required for each preset option A separate ratio is required for the X and Y options You can choose 25 400 Reading Order Options This option allows you to show or hide the Reading Order option The Book Copying and Booklet Creation options assume that the bound originals and booklets have a reading order of left to right and are scanned or printed in this order by default If there is a requirement to select a different scanning or printing order this feature provides users with the option of changing the scan or print order e Scan Order impacts the Book Copying and Book Faxing features Select Hide Reading Order if you do not want the user to view the option to change the reading order To display the feature select Show Reading Order e Print Order impacts the Page Layout and Booklet Creation features Select Hide Reading Order if you do not want the user to be able to view the option to change the reading order To display the reading order feature select Show Reading Order Auto Image Rotation The Auto Image Rotation feature optimizes the image output based on the selected job settings Disabling Auto Rotation may result in image loss e Use When Auto R E Selected options to instruct the system how to proceed if the Auto Reduce Enlarge feature is selected Select Auto Rotate as needed to allow automatic rotation or Disable Rotation to restrict the printer
88. color or a single color output from the original The options are Auto Detect to select the output that matches the original Black and White to select the monotone output regardless of the color of the original Grayscale to use gray scales instead of color Color to select the color output from the original 2 Sided Scanning The 2 Sided Scanning option allows you to set if 1 or 2 sides of the original document are scanned The options are 102 1 Sided is used if the original documents are 1 sided 2 Sided is used if the original documents are 2 sided Use the automatic document feeder to scan the originals with this option 2 Sided Rotate Side 2 select if the original opens up like a calendar Use the automatic document feeder to scan the originals with this option ColorQube 9301 9302 9303 Multifunction Printer User Guide Workflow Scanning Options Original Type Use this option to define the type of original being used for scanning Making the correct selection enhances the quality of the output image The options are Photo and Text is recommended for originals containing high quality photographs and halftones Using this setting the scanned image will contain medium quality pictures though the sharpness of text and line art is slightly reduced Text produces sharper edges and is recommended for text and line art Photo is used specifically for originals containing photos magazine pictures or continuous tones with
89. commence scanning the job If the data is optional the user is prompted to enter the data but can complete the job without the data if required Add File Destination This option allows you to select additional network locations as filing destinations for the scanned documents These additional filing destinations must be set up by the system administrator by using CentreWare Internet Services e Select the destination required from the list e To view information about the destination touch View Details The destination filing path and information are displayed 110 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job To access the Job Assembly options press the Services Home button and touch Workflow Scanning then touch Job Assembly tab Build Job Use this feature to build a job that requires different settings for each page or a segment of pages You can select the appropriate settings to be applied to individual pages or segments of a completed job First split the originals into sections for individual programing 1 Touch Build Job on the Job Assembly tab and touch On Note The destination details must be entered prior to scanning 2 Touch Display summary window between segments to view the Build Job screen during scanning then touch OK 3
90. creen e Close closes the screen and returns to the previous screen Instructions for sending a fax and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting has been enabled on the printer you can type login details to access the features Refer to Log In Out on page 68 52 ColorQube 9301 9302 9303 Multifunction Printer User Guide Dialing Options The dialing options enable you to type the destination fax number or numbers Touch the appropriate dialing option for the fax job To access Dialing Options Press the Services Home button and then touch Fax Manual Dialing 1 Touch the fax number field and type the fax number required by using the numeric keypad 2 If special characters are required use the Dialing Characters option to type the number plus additional dialing characters Refer to Dialing Characters on page 53 3 Touch Add to add the number to the recipient list Type additional numbers as required The fax is sent to all the numbers in the recipient list Dialing Characters Additional dialing characters can be accessed by pressing the Dialing Characters button Use this option to type the fax number if special characters are required To type a fax number by using the dialing characters 1 Touch Dialing Characters 2 Use the numeric keypad to type the number plus additional dialing characters The following characters ar
91. cted by a user name and a password and should only be changed by the system administrator Refer to the System Administrator Guide for information about configuring the printer ColorQube 9301 9302 9303 Multifunction Printer 165 User Guide Support Support The Support option contains the General Troubleshooting Billing Impression Mode and Remote Control Panel tabs The General tab displays Assistance Links the name and telephone number of the system administrator and the telephone numbers you should use for Customer Support Service and Supplies Use the Troubleshooting tab to access reports and information to help identify and resolve printer printing problems The Billing Impression Mode tab displays the Impression Mode and provides information on how to receive a PIN and change the current Billing Impression Mode The Remote Control Panel tab allows the system administrator to remotely interact with the printer Control Panel The administrator has the option to block the local control panel access so that the users can only observe the actions performed 166 ColorQube 9301 9302 9303 Multifunction Printer User Guide Help Help Select the Help button to display the Help screen The structure of the Help screens corresponds to the structure of the CentreWare Internet Services options Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of CentreWare I
92. d Disposal 0 ccc ccc eee e nent nee enees 241 Energy Program Compliance 0 0 ccc cece eee een e een e een eee nenes 243 Environmental Health and Safety Contact Information e cece cece eee 244 18 General Care and Troubleshooting POWER ODO lt ou cneuoneea sees cee ee eerie ore Sn eee eee A 246 General COre cee ed de edo 56668 4555 bbb heb ee edd 6 bed ob4 be b4 Ben ad deen dewadewada 248 Touple RoN eer e REEE ER E E S dune e ater atone a eteneteaes 253 Further Assistance 2 ccc cc cece ence eee e eee enaena nenene 261 6 ColorQube 9301 9302 9303 Multifunction Printer User Guide Copy This chapter includes Introduction on page 8 Copy Options on page 9 Image Quality on page 15 Layout Adjustment on page 17 Output Format on page 20 Job Assembly on page 28 Log In Out on page 31 ColorQube 9301 9302 9303 Multifunction Printer User Guide 7 Introduction Introduction This guide describes the copying features of the printer including options for Output Color Reduce Enlarge 2 Sided Copying Layout Adjustment Image Quality Output Format Job Assembly and other copy functions Copy is a standard feature and is selected by pressing the Services Home button and touching Copy When Copy is selected the printer scans the originals and stores the images It then prints the images based on the selections made Most feature screens include these butt
93. d for the saved job and to determine if the job is available to other users or not If you have selected Private type the passcode required to print the job Note To save jobs on the printer Job Storage must be enabled on the Installable Options screen Fax Use this option to send the current job as a Fax from PC job The job is sent from the computer to the printer over the network and then faxed over a telephone line to the specified fax destination When you select this job type the Fax screen is displayed so that you can specify the fax recipients and other fax settings Refer to Fax from PC on page 69 for more information Note To fax your job the fax option must be installed on your printer and fax must be enabled on the Installable Options screen ColorQube 9301 9302 9303 Multifunction Printer 143 User Guide Printing Options Paper This option displays information about the paper to be used for the print job such as the size and type To change the paper to be used for printing select the Paper drop down menu Other Size Select this option to display the Paper Size screen On this screen select Output Paper Size Scaling Options Alignment and Orientation to select the options in each list Original Document Size appears as specified by the application Output Paper Size Select this drop down list to specify the size of the paper The default selection is Letter 8 5 x 11 To specify a size that is not av
94. d media These settings are established by The system administrator who can set Trays 1 and 2 to Fully Adjustable or Dedicated e Fully Adjustable If this option is set the paper settings screen is displayed each time the tray is opened and closed The drop down menus are used to change the size type and color of the loaded media The guides automatically detect the size of media loaded and the printer gives a warning if the guides are not set correctly or a non standard paper size is used e Dedicated When a tray is opened a screen is displayed identifying the media that should be loaded in the tray If the media of incorrect size is loaded or the tray guides are set incorrectly the printer gives a warning to adjust the guides Note Only the system administrator can change the media attributes for a dedicated tray If a non standard size media is loaded or the tray guides are set incorrectly the printer displays a screen showing Unknown size and asking you to confirm or change the settings If set to Adjustable the following media can be loaded in Trays 1 and 2 e Upto 550 sheets of 75 g m or 20 lb paper e Weights from 60 g m to 216 g m 16 lb to 56 lb e Media sizes ranging from A5 SEF to A3 SEF 5 5 x 8 5 in SEF to 11 x 17 in SEF e Media types e Bond standard or recycled paper e Card e Pre printed media e Labels e Hole punched paper e Carbonless paper Trays 1 and 2 must not be used to feed transparencies enve
95. d paper supply size in the upper left corner of the document glass Press the Start button 7 Lift the document cover ColorQube 9301 9302 9303 Multifunction Printer 37 User Guide Image Quality 8 Turn over the document and position it in the upper left corner of the document glass 9 To lighten or darken the image for side 2 adjust the slider up or down 10 Press the Start button 11 Lift the document cover and remove the ID card or document Background Suppression Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output copy This option is useful when the original is on colored paper To change this setting 1 Press the Services Home button and then touch ID Card Copy 2 Touch the Image Quality tab 3 Under Background Suppression touch Auto Suppression 4 Touch Off to turn off the Background Suppression feature particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound originals 5 Touch OK to save your selections and exit 38 ColorQube 9301 9302 9303 Multifunction Printer User Guide Print From This chapter includes e Introduction on page 40 e Using Print From on page 41 e Saving Jobs for use with Print From on page 43 e Log In
96. dard or Full Standard Overwrite takes approximately 20 minutes and excludes e Print file directories e Scan to mailbox jobs e Fax dial directories e Mailbox contents A Full Overwrite takes approximately 60 minutes and includes all data Select the required Overwrite option and select Overwrite Now to run the overwrite process IPsec IPsec is a security protocol enabled using CentreWare Internet Services To disable IPsec on the printer select the Disable IPsec option 218 ColorQube 9301 9302 9303 Multifunction Printer User Guide Security Settings Valid Recipients This feature sets the parameters for allowed recipients in the email and Internet Fax Services e Allow any valid E mail Address enables jobs to be sent to any recipient e Limit to Address Book entries only allows you to send to addresses that have been typed in the Address Book The New Recipient and Reply To features are disabled ColorQube 9301 9302 9303 Multifunction Printer 219 User Guide Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that may occur on the printer They provide various tests to check the functionality of the system and identify performance levels Support Pages A list of reports and support pages for identifying image quality problems are displayed Use the Print option to print the list Fix Image Quality Use this option to Print Test Pages to help you diagnose print issues Analyze the ou
97. deletes the current Build Job and returns you to the main Build Job screen Using Program Next Segment select the options required for the second segment Load the second segment originals and press Start Repeat these steps until all segments of the job have been programed and scanned After the last segment has been scanned touch Submit the Job to indicate that you have finished scanning and the job can be processed and completed ColorQube 9301 9302 9303 Multifunction Printer 97 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 98 To log in press the Log In Out button on the control panel Pressing a locked service will also prompt you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User ID and Account ID e If a Foreign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or
98. detailed graphics and photos This setting results in large file sizes and the highest possible image quality Simple Scan is used for faster processing but may result in excessively large file sizes Using this setting requires only minimal image processing and compression Touch OK to save the selections and exit Resolution The Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces the communication time The options are 72 dpi Recommended for output displayed on a computer It produces the smallest file size 100 dpi Recommended for output that delivers low quality text documents 150 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 200 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most cases 400 dpi Recommended for photos and graphics It produces average image quality for photos and graphics 600 dpi Recommended for high quality photos and graphics It produces the largest possible image file size but delivers the best image quality Touch OK to save th
99. ding the job through network transmission e Completed The job was successfully completed without errors e Waiting for Printer The job is ready to print and is waiting for the current job to finish printing and the required resources to become available e Formatting The job is being converted into the appropriate format For print tasks the job is decompressed for fax Internet fax scan and email tasks the job is compressed e Scanning The printer is currently scanning the image for this job ready for formatting ColorQube 9301 9302 9303 Multifunction Printer 187 User Guide Job Status e Held The job has been temporarily stopped from printing The job remains in the job list and continues to proceed up the list as prior jobs are printed If a held job is at the top of the list all subsequent jobs continue to be processed and printed A held job does not hold up other jobs in the list There are various reasons why a job might be held for example the job is a secure print or fax job or the required resources are not available The reason for the held status identified by touching Job Details and Required Resources e Receiving The printer is receiving the job through a network transmission e Deleted The job is deleted from the job list e Completed with Errors The job was completed with errors e Touch All Jobs and use the drop down list to filter the jobs and display only Copy Print and Fax Received Jobs or Scan Jobs and Fax
100. ditable If Searchable is selected the Language menu becomes available Select the appropriate language from the menu Depending on the receiving printer the PDF selection may not be compatible when the resolution is set to 200 dpi PDF A is an industry standard format for long term document preservation based on the PDF format The Advanced Settings may need checking to ensure they are appropriate for extended use e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is selected the Language menu becomes available Select the appropriate language from the menu XML Paper Specification XPS is a new format supported by Windows Vista e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is selected the Language menu becomes available Select the appropriate language from the menu TIFF produces a graphic file that can be opened by various graphic software packages across various computer platforms Specialized software is required to open this type of file format JPEG 1 File per Page Joint Photographic Experts Group produces a compressed graphic file that can be opened by v
101. dividual value to be erased from each of the edges on both the first and second sides Use the arrow buttons to adjust the values for each edge 0 50 mm 0 2 in e Mirror Side 1 can be selected to erase exactly the same amount on the Side 2 image as selected for Side 1 e Presets provide access to commonly used erase settings and are customized by the system administrator by using Tools Invert Image Invert Image allows you to reverse the image or create a negative This feature is useful for originals that have a substantial amount of dark background or light text and images saving on ink usage The options are e Mirror Image reverses the original image creating a mirror of the original ColorQube 9301 9302 9303 Multifunction Printer 19 User Guide Output Format Output Format The Output options allow you to manipulate the copied images and enhance the appearance and style of the copy jobs For example you can add covers or annotations create booklets combine several images onto one page and interleave transparencies Booklet Creation Booklet Creation enables the production of booklets from 1 sided or 2 sided originals The printer scans the originals and automatically reduces and arranges the images in the correct sequence on the selected copy paper so that a booklet is created when the copy set is folded in half A cover can be inserted onto the booklet automatically by selecting the Special Pages option through
102. dually e Creating modifying and deleting Workflow Scanning templates e Customizing printer settings such as Energy Saver Paper Trays and Timeout Settings The CentreWare Internet Services Help function describes all the available features and functions 156 ColorQube 9301 9302 9303 Multifunction Printer User Guide Accessing CentreWare Internet Services Accessing CentreWare Internet Services Before connecting to CentreWare Internet Services the printer must be physically connected to the network with TCP IP and HTTP enabled An operational workstation with TCP IP Internet or Intranet accessibility is also required To access CentreWare Internet Services 1 Open the Web browser from your workstation 2 Inthe URL field type http followed by the IP Address of the printer For example if the IP address is 192 168 100 100 type the following into the URL field http 192 168 100 100 3 Press Enter to view the Home page The CentreWare Internet Services options for your printer are displayed Note To find out the IP address of your printer print a Configuration Report Refer to Machine and Job Status on page 185 for instructions ColorQube 9301 9302 9303 Multifunction Printer 157 User Guide Status Status The Status option provides information about the printer Welcome The Welcome page provides information about setting up and installing your printer Once you have reviewed this page it can be switched
103. e available e Dial Pause is used to pause between numbers For additional pause time add multiple pauses If you are using charge code numbers type a pause after the fax number but before the charge code number e Pulse to Tone is used to switch between pulse and tone dialing e Mask Data is used to protect confidential information For example if a special charge code or credit card number is required for a call use the Mask Data character Touch the character before typing confidential numbers After the last confidential numbers touch again to turn off the mask data Characters between the symbols appears as e Wait for Dial Tone suspends dialing until an expected network tone is detected It can also be used to detect a specific tone when accessing an outside line or other service e Readability Characters Space are used for readability purposes but do not affect the number typed For example if you wish to identify the area code of a fax number use the Readability Characters 1234 567890 ColorQube 9301 9302 9303 Multifunction Printer 53 User Guide Dialing Options If more than one fax line is available the following characters are also available e Line 1 lt 1 gt selects line 1 to dial the number Using the line selection identifier temporarily overwrites the fax settings and is for the current job only e Line 2 l
104. e finisher unit It enables pre printed sheets created by the printer to be inserted into sets The inserted sheets do not go through the copy or print process in the printer For more information about using Tray 6 Inserter see Tray 6 on page 177 Office Finisher This finisher can receive up to 250 sheets of paper in the top tray and up to 2000 sheets of paper in the stacker tray The Office Finisher can be fitted with the optional 2 3 or 4 Hole Punch Kit B Offsetting Catch Tray OCT The offset catch tray holds up to 500 sheets of 80 g m 20 Ib paper and is on the right hand side of the printer ColorQube 9301 9302 9303 Multifunction Printer 13 User Guide Copy Options Convenience Stapler This optional device is used to manually staple documents Documents can be stapled straight or at an angle The Convenience Stapler can staple 2 sheets of 64 g m 18 lb through 50 sheets of 80 g m 20 lb The Staple Cartridge holds 5000 staples e To use the Convenience Stapler hold your documents face up and slide the corner to staple into the stapler During stapling the indicator light on the top of the stapler is lit e The stapler automatically staples the documents 14 ColorQube 9301 9302 9303 Multifunction Printer User Guide Image Quality Image Quality This section describes how to enhance the quality of the output and available options Options enable you to set the type of original adjust the lightne
105. e Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original e Postal Money Orders e Bills Checks or Draft of money drawn by or upon authorized officers of the United States e Stamps and other representatives of value of whatever denomination that have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars 3 Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 5 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 232 ColorQube 9301 9302 9303 Multifunction Printer User Guide Copy Regulations Passports Foreign Passports may be photographed Immigration papers Draft Registration Cards ee a i Selective Service Induction papers that bear any of the following Registrant s information e Earnings or Income e Court Record e Physical or mental condition e Dependency Stat
106. e X and Y axes measurements in the fields provided Only the area specified is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width such as A4 LEF and A3 SEF 8 5 x 11 LEF and 11 x 17 SEF Other combinations are shown on the screen Touch OK to save your selection and exit Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document For example you can remove the marks caused by punched holes or staples in your original The options are ColorQube 9301 9302 9303 Multifunction Printer 83 User Guide Layout Adjustment e All Edges is used to erase an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased 0 50 mm 0 2 in All marks or defects within the measurement set are deleted e Individual Edges enables an individual amount to be erased from each of the edges Use the arrow buttons to adjust the amount for each edge 0 50 mm 0 2 in Touch OK to save your selection and exit Blank Page Management Blank Page Management allows you to include or exclude blank pages in your originals when scanning The options are e Include Blank Pages is used to include blank pages e Remove Blank Pages is used to ignore non imaged pages in your originals This setting is useful when scanning 2 sided originals with no image on side 2 Touch OK to save your selection and ex
107. e a a a eee eee 181 Storage and Handling 5 5 ia a 4 ay taog ba barnes Ane pas Aa ea Ae ae Ae aa aes 185 ColorQube 9301 9302 9303 Multifunction Printer 5 User Guide 15 Machine and Job Status Introduction ee eee nee 188 POO SUCQUUS oases c ha Ss Be ee eh ooo ee et ee ee ee eee eee aeae 189 Machine Status 0 ccc ccc ce cece cece cence e ence eee eeeueeeeeueeceeeeeeeees 193 16 Administration and Accounting TO 198 Device alle 225 5265 55 conse bed sane ene AEAEE sae oa eae ERER EREE 199 SEIVIGS nl L nce cnceenace EEEE EE anes aes eaeeeeeeneaen E 209 Network Settings e ane an san cnas ee eeusnseeseaadeasews serene eaaneseaeueees 217 ACCOUMPING SQULINGS 4625 een coeeses eee coset etteuntaucnteunae eet eeheaeaaaesaaceea es 218 SECUMLY SCLUINGS se we cee oe nese en ene ee oe eae oe pace EE 220 Troubleshoot ne sr er ee 222 17 Safety and Regulation Notices CNG Sa ety sacs o c 5 dads din dni stent odes a dhGub b edo es obo A ENE E Harada 226 Safety Labels and Symbols 0 0 ccc ccc eee eee eee E a 227 Operational Safety Information 0 ccc ce cece eee eee e eee nerone eas 228 POSIG REGQUIQUIONS icusueusonsnneosesewosewesdaieaie ese eee dees sea acaeaaaeaeets 232 COPY IE ee NS aeee AEAEE neni nirac tdci eed ag aren ere ee EA 234 POC REGUIGUIONS ccccemenneeucecn chee AENA neue RSS eee EEO enae ge eae aa aad 237 Material Safety DAt 2 A a a niri reti RE RR ANENE EE R R E AS 240 Product Recycling an
108. e contained using suitable absorbent material Following contamination suitable absorbing material diatomaceous earth or other silica based liquid absorbent should be used to soak the spillage Clean any residual slippery coating by using a strong detergent soap solution and apply sand or other inert granular material to improve traction Dispose of all waste material in accordance with national local state or federal regulations that are applicable When the Cleaning Unit is nearing end of life a warning message is displayed informing you to reorder a new unit but not to replace at that time The warning appears when approximately 13 days usage is left When the Cleaning Unit reaches end of life and must be replaced another message is displayed The unit must be changed for the printer to operate Replace the unit by using the instructions provided on the touch screen and within the packaging of the new unit Recycle the old unit as directed on the packaging or per your local Xerox representative Note The warning period can be customized by the system administrator by using Tools or CentreWare Internet Services Refer to Administration and Accounting on page 195 for more information Staple Cartridges If your printer is equipped with Office Finisher or High Volume Finisher you will be required to replace the staple cartridge or cartridges when the printer displays a message instructing you to do so ColorQube 9301 9302
109. e might step on or trip on the power cord e Ensure this equipment is place a room with proper ventilation Contact the local authorized dealer for further information ColorQube 9301 9302 9303 Multifunction Printer 227 User Guide Operational Safety Information Emergency Power Off If any of the following conditions occur turn off the equipment immediately and disconnect the power cables from the electrical outlets Contact an authorized Xerox Service Representative to correct the problem The equipment emits unusual odors or makes unusual noise The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the equipment The equipment is exposed to water Any part of the equipment is damaged Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the printer as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Maintenance Information A WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment Any operator product maintenance procedures are described in the user documentation supplied with the product Do not carry out any maintenance on this product that is not described in the customer documentation Use supplies and cleaning materials only as di
110. e new staple cartridge box Unpack and install the staple cartridge in the finisher The staple cartridge clicks into place Repeat the procedure for the other booklet maker staple cartridge Push in the booklet maker module and close the finisher door ColorQube 9301 9302 9303 Multifunction Printer User Guide General Care Emptying the Waste Ink Tray The Waste Ink Tray accumulates ink debris resulting from printhead maintenance You must occasionally empty the Waste Ink Tray The printer will not work if the waste ink tray is full The waste ink is non toxic and can be disposed of through your normal refuse collection The printer displays a message when the tray is approximately 80 full and does not permit the printhead maintenance sequence to begin when the tray is full The waste tray needs to be emptied approximately four times per year or more depending on the usage A CAUTION If you remove the waste ink tray always empty it before replacing it Emptying the Hole Punch Waste Container The hole punch waste container is a catch tray that collects the waste punched paper Your printer will prompt you when the hole punch waste container needs emptying Detail instructions are provided on the touch screen Follow the instructions and labels provided when emptying the container e Slide the hole punch waste container out of the finisher Dispose of the waste punched paper in the waste bin e Install the emp
111. e options to create layouts fold the book and complete the folding and stapling steps e Select Booklet Layout to specify the layout e Select Booklet Fold to fold the booklet e Select Booklet Fold and Staple to staple the booklet at the center and then fold it e Select Page Borders if you want to create borders on the pages of the book Clear the Page Borders check box if you do not require borders e Select Booklet Adjustments to specify Imposition Source Booklet Paper Size and Booklet Margins Note Some media types sizes and weights cannot be stapled punched or folded Refer to www xerox com paper for specifications information If your document is already formatted as a booklet do not select Booklet Layout Special Pages The Special Pages tab enables you to add modify or delete cover pages inserts or exception pages The table provides a summary of the special pages for your print job Up to 250 inserts and exception pages can be included in the table You can change the width of the columns in the table To edit delete or move an entry in the table use the following buttons e e Edit is used to change the properties of the entries after selecting them S Delete is used to delete an individual entry or a selection of entries Delete All is used to delete all the entries in the table e Undo is used to undo the last actions if you make an error e Up and Down are used to move the entries up or down in
112. e selections and exit Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size These settings allow you to deliver the highest quality or make smaller files A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size ensures improved image quality but requires more time when transmitting over the network The options are Normal Quality creates small files by using advanced compression techniques Image quality is acceptable but some quality degradation and character substitution errors may occur with some originals ColorQube 9301 9302 9303 Multifunction Printer 105 User Guide Advanced Settings e Higher Quality creates larger files with better image quality e Highest Quality creates the largest files with the maximum image quality Large files are not ideal for sharing and transmitting over the network Touch OK to save the selections and exit Note If you change the Quality File Size you may affect the settings in Scan Presets on the Workflow Scanning tab Update Templates The Update Templates feature retrieves new or updated templates or workflow and removes outdated items from the list e Update Now retrieves updated template information immediately e Touch Update Now to confirm that an update is required e Touch Close Note Selecting this option may cause a delay and the Workflow Scanning s
113. e settings for color output Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify the original type 1 Press the Services Home button and then touch ID Card Copy 2 Touch the Image Quality tab 3 Under Original Type select the appropriate settings e Photo and Text is recommended for originals containing high quality photographs and halftones This setting produces medium quality pictures with slightly reduced sharpness of text and line art e Text produces sharper edges and is recommended for text and line art e Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art e Newspaper Magazine is used if the original is from a magazine or newspaper that contains photographs or text Lighten Darken Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image To adjust the image 1 Press the Services Home button and then touch ID Card Copy Touch the Image Quality tab To lighten or darken the image for side 1 under Lighten Darken adjust the slider up or down Lift the document cover E E E Place the ID card or a document smaller than half the selecte
114. e to exit ColorQube 9301 9302 9303 Multifunction Printer 65 User Guide Fax Options Poll a Remote Mailbox The Poll Remote Mailbox feature allows you to call a mailbox that is set up on a remote fax machine The call locates and retrieves faxes stored within the Polled mailbox 1 Touch Remote Mailbox 2 Type the fax number of the printer being polled Use the Dialing Characters option to type the number if special characters are required Refer to Dialing Characters on page 53 3 Type Mailbox Number in the range 001 200 4 Type 4 digit Mailbox Passcode 5 Touch Poll Now to commence polling the mailbox The remote printer is polled and the retrieved document is printed Touch Close to exit 66 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job To access Job Assembly options press the Services Home button touch Fax and touch the Job Assembly tab Build Job Use this feature to build a job that requires different settings for each page or a segment of pages You can touch the appropriate settings to apply to individual pages or segments of a completed job First split the originals into sections for individual programing 1 Touch Build Job on the Job Assembly tab and touch the On button 2 Touch Options and Display this window between s
115. ed if only a back cover is required ColorQube 9301 9302 9303 Multifunction Printer 21 User Guide Output Format Select Printing Option from the drop down menu for each of the covers required e Blank Cover is used if no printing is required e Print on Side 1 is used to print the first or last page of the document onto side 1 of the front or back cover sheet e Print on Side 2 is used to print the first or last page of the document onto side 2 of the front or back cover sheet e Print on Both Sides is used to print the first or last two pages of the document onto side 1 and side 2 of the front or back cover sheet Note If Front amp Back Same is selected the same programing options are applied to the Front and Back covers Select the paper tray that contains the cover media Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit the drop down menu Select OK to confirm the selections and run the job Chapter Starts Use the following instructions to program Chapter Starts 1 On the Copy tab select the paper you want to use the job Note Special Pages is not available if Auto Paper is selected 2 Select the Output Format tab the Special Pages button and then Chapter Starts 3 Select the Chapter Starts
116. egal counsel 234 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for charges that exceed local or long distance transmission charges In order to program this information into the machine refer to customer documentation and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQ T XX XX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and r
117. egments to view the Build Job screen during scanning then touch OK 3 Select Options and Turn Build Job Off after Job is submitted to turn off the Build Job after job submitted 4 Touch the options required for the first segment of the job Note Type fax destination details before scanning 5 Load the segment originals and press Start 6 Remove the first segment originals The Build Job screen displays the first segment in the list The following options can be applied to any segment e Delete Last Segment deletes the last segment scanned You can continue programing the Build Job e Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 7 Using Program Next Segment touch the options required for the second segment 8 Load the second segment originals and press Start 9 Repeat these steps until all segments of the job have been programed and scanned 10 After the last segment has been scanned touch Submit the Job to process and complete the job Secure Faxes All incoming faxes are submitted to the Incomplete Jobs list as fax jobs and printed immediately If the administrator has switched on the Secure Receive feature all incoming faxes require a passcode to release them for printing 1 To release Secure Fax for printing press the Job Status button and touch the held fax in the list 2 To release a fax for printing touch Release from the drop down menu 3 Use the numeric
118. elect Print Page Borders if you want to place a border around the images or text on each page Booklet Paper Size e Use Automatically Select to enable the printer to select the paper size for the job e Toselect a paper size for the job clear the checkbox and use the drop down menu Booklet Adjustments 1 Select Booklet Adjustments The Booklet Adjustment screen appears 2 Youcan select the Imposition Source type and the Booklet Paper Size option 3 Select OK to save your selection and exit Note Some media types sizes and weights cannot be stapled punched or folded Refer to www xerox com paper for specifications information 146 ColorQube 9301 9302 9303 Multifunction Printer User Guide Printing Options Print Quality The Print Quality affects the appearance of printed output and the time the job takes to print High Resolution Use this option for printing high quality output or photos Enhanced e This is the default option when color printing is selected e Itisa high quality printing mode for fine lines and detail e Recommended for vibrant saturated color prints Note The print job may take longer to process when printed in the Enhanced print quality mode High Speed e This option is a high speed printing mode available for black and white printing only e Itis the default setting for black and white printing and is recommended for most office uses and quick prints Output Destination e Use this op
119. enables you to specify page or pages of a book are scanned The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass Align the top of the bound original against the rear edge of the document glass The printer identifies the size of the original during scanning If the pages have a black or dark colored border the printer assumes that the pages are smaller than they really are To overcome this use the Custom Scan Area feature in Original Size to type the exact size of the page Refer to Original Size on page 17 e Off is used to clear any scan settings e Both Pages is used to scan both pages the left page of the book scans first Use the arrow buttons to specify a value 0 50 mm 0 2 in to be deleted from the center of the book in order to delete the unwanted marks reproduced from the gutter of the book e Left Page Only is used to scan the left page only Use the arrow buttons to specify a value 0 25 mm 0 1 in to be deleted from the right side of the page in order to delete the unwanted marks reproduced from the gutter of the book e Right Page Only is used to scan the right page only Use the arrow buttons to specify a value 0 25 mm 0 1 in to be deleted from the left side of the page in order to delete the unwanted marks reproduced from the gutter of the book Select OK to save the selections and exit Image Shift Image Shift a
120. enedes ocd eeed esadedsessaese soa sans eeu eyeeusset eee seen e es 102 Workflow Scanning Options 0 0 0 ccc ccc ccc eee cece eee n eee ee teen eee eens 104 Advanced Settings aint reac eat emiaeneceantica ae aie Sa Saas aka eae eae Gee eeea Gases 106 Layout AGIWISUMENE lt 2 hcsc6c5ic 6 4 050datnsadunten ooseesan EA EEE eens eee EEREN 109 FIUNO ODMONS ea ce nesea ease su yours oie bape dpe poe oe eh eee ee E 111 Heise E E a s en ain E E E EE E EE EE swe 113 Og TOU e EE ee E ce eo ee ee eae oe 122 10 USB Port Od ON 5 25 csc4oe staes hac atos che sneswses owe S S edie ieee nee eeeeaea cess 124 SCO tO OSB earner ee ee ee eee ee ececeueeeeeuceus 125 Print TOM JS Ba ctcactecedins teak adeeb oor eae beawoubid aed sees hed geaaaeds eae 126 LOG TOU e een ho oes ee a EE a eee eee eect ees eee 127 4 ColorQube 9301 9302 9303 Multifunction Printer User Guide 11 12 13 14 Internet Fax Tate vets Tes eT 130 Rer sad FON eea E E E E E sate cieaehe conse eaacneades 131 Advanced Settings oses sess csser enneren en ee EEE EES cans 134 Layout AdjUStMENT ce en ee err 136 Mene rO ODO E satin es esos teeniesesececucscesuenseeweeewsceeeeuwaeene 137 JODAS CMD oaaae adenes eoesideaeaneguduensacatasesiseate aa sawan aaa aiaaaenen amen ee aae 139 LOG Ti OU occ oeceec eet E bee pete e eeu sence e eee eben ore E 140 Print IMUOGUGHON 2450c4g5e5er enone cece sserceseee ese eeseteeneecaeeaesees teens eeacaeeeacss 142 Wireless Configuration 6 sci cuc
121. ept First or First Page Only 6 Select OK to store the selections and return to the Annotations screen Program additional Annotations as required 7 Program the Format amp Style options required for Annotations Refer to Format and Style on page 26 for instructions 8 Select OK to confirm the selections and run the job Bates Stamp Use the following instructions to program a Bates Stamp 1 Select the Output Format tab the Annotations button and then Bates Stamp 2 Select the On button 3 Select one of the arrow buttons to determine the position of Bates Stamp on the page 4 Select the Starting Page Number box and use the numeric keypad to type a starting page number Leading zeros may be typed to set the starting page number length such as 000000001 5 Specify if you want Bates Stamp to appear on All Pages or All Pages Except First 6 Use the scroll bar to browse the list of available prefixes and select the one you require To add a new prefix to the list highlight an empty entry and use the keyboard to type up to eight alpha numeric characters Alternatively to edit an existing prefix highlight the prefix in the list and select the Edit button Use the keyboard to edit the entry and select OK to close the keyboard 7 Select OK to store the selections and return to the Annotations screen Program additional Annotations as required 8 Program the Format amp Style options required for Annotations Refer to Format and St
122. equirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ T XX XX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label To order the correct service from the local telephone company you may also have to quote the codes listed below e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y A WARNING Ask the local telephone company for the modular jack type insta
123. er Guide Copy Options Independent This selection enables you to set different reduction or enlargement ratios for the X width and the Y height of the image This produces a distorted copy of the original e Select the resize button 100 and use the numeric keypad or the arrow buttons to enter the Width X and Length Y ratios required e Use the Presets X Y buttons to select 100 100 Auto Independent X Y or commonly used ratios set up by your administrator The selected X and Y ratios in percentages are shown next to the button together with an example application Use 100 100 to produce an image the same size as your original Auto Independent X Y automatically fits the image of your original onto the paper you select The reduction or enlargement is not proportional and the printer distorts the image to fit onto the paper Specify a paper tray before you use this option Auto Center This option can be selected with either the Proportional or Independent options to position the image in the center of the paper selected Paper Supply On the Paper Supply section of the Copy tab you can select a paper tray the paper size required or Automatically Select Use More to access all the options e Automatically Select automatically selects the appropriate paper size for each original based on the size of the original and any directly selected magnification ratios e Alternatively you can select a paper tray th
124. ers to the image orientation on the original documents Use this option to select the Portrait image orientation Originals can be fed in any direction e Landscape Originals refers to the image orientation on the original documents Use this option to select the Landscape image orientation Originals can be fed in any direction e Upright Images refers to the direction the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder e Sideways Images refers to the direction the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder Touch OK to save the selections and exit Original Size Touch Original Size to enter the size of the document when scanning from the document glass or the automatic document feeder Your printer uses this information to calculate the size of the original and scanned images You can also touch Auto Detect for automatic size detection or Mixed Size Originals if scanning a mix of sizes The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched to standard size paper e Preset Scan Areas allows you to define the size of the original from a list of pre set standard document sizes You can view the list by using the scroll b
125. erver Fax Server Fax scans the documents and sends them to any type of fax machine that is connected to a telephone network Your images are sent from the printer to a Third Party fax server that relays them over the telephone network to the fax number of choice This means that the fax transmissions are controlled by the server that may limit the faxing options For example the server may be set up to collect and send all faxes at off peak times Most feature screens include these buttons to confirm or cancel the choices e Cancel resets the screen and returns to the previous screen SS FATI DONET Za Gaie k Ke e OK saves the selections made and RightFax GENK returns to the previous screen e Close closes the screen and returns to the previous screen Instructions for sending a server fax and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting has been enabled on the printer you may have to enter login details to access the features refer to Log In Out on page 98 90 ColorQube 9301 9302 9303 Multifunction Printer User Guide Dialing Options Dialing Options The Dialing Options enable you to enter the destination fax number or numbers Select the appropriate dialing option for the fax job To access Dialing Options press the Services Home button and then touch Server Fax Manual Dialing 1 Using the nume
126. ervice provider This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox equipment does not disable the alarm equipment If you have questions about what will disable alarm equipment consult the Telephone Company or a qualified installer Canada Note The Industry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users must make sure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified e
127. ervice to be unavailable for several minutes The delay does not affect other services available on the printer 106 ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the output To access the Layout Adjustment options press the Services Home button and touch Workflow Scanning then touch Layout Adjustment tab Original Orientation Used to specify the orientation of the originals being scanned The options are e Portrait Originals refers to the image orientation on the original documents Use this option to select the Portrait image orientation Originals can be fed in any orientation e Landscape Originals refers to the image orientation on the original documents Use this option to select the Landscape image orientation Originals can be fed in any orientation e Upright Images refers to the direction that the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder e Sideways Images refers to the direction that the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder Touch OK to save the selections and exit Original Size Original Size
128. ervice will also prompt you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User ID and Account ID e If Foreign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer User Guide Server Fax This chapter includes Introduction on page 90 Dialing Options on page 91 Server Fax Options on page 93 Image Quality on page 94 Layout Adjustment on page 95 Fax Options on page 96 Job Assembly on page 97 Log In Out on page 98 ColorQube 9301 9302 9303 Multifunction Printer User Guide 89 Introduction Introduction Server Fax is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button then touching S
129. ettings The Device Settings are used to customize options that are specific to the printer such as Energy Saver and Paper Tray settings General Select General to access the following settings e Energy Saver on page 197 e Date and Time on page 197 e Language Keyboard Selection on page 198 e Custom Keyboard Button on page 198 e Xerox Customer Support on page 198 e Entry Screen Defaults on page 198 e Measurements on page 198 e Paper Size Preference on page 199 e Audio Tones on page 199 e Billing Impression Mode on page 199 e Feature Installation on page 199 Energy Saver The printer is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity This utility enables the administrator to modify the time the printer spends between standby low power and sleep modes e Intelligent Ready wakes up and sleeps automatically based on previous usage e Job Activated wakes up when an activity is detected e Scheduled wakes up and sleeps at set times on a daily basis Select Scheduled Settings to program the setting for each day e Activity is selected if the printer is required to wake up when an activity is detected e Time is selected if specific Warm up Time and Energy Saver Time are required Select the time required for each option by using the scroll bar e Fast Resume reduces the time taken to wake up This changes the default sleep low power timeouts and increases energy usage
130. ew minutes but allows the text in the file to be searchable and editable If Searchable is touched the drop down language menu becomes available Touch the appropriate language in the menu XML Paper Specification XPS is a new format supported by Windows Vista e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is touched the drop down language menu becomes available Touch the appropriate language in the menu Tagged Image File Format TIFF Multi Page produces a single TIFF file containing several pages of scanned images Specialized software is required to open this type of file format TIFF 1 File per Page produces a graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Joint Photographic Experts Group JPEG 1 File Per Page produces a compressed graphic file that can be opened by a variety of graphic software packages across multiple computer platforms A separate file is produced for each image scanned Touch OK to save your selection and exit ColorQube 9301 9302 9303 Multifunction Printer 85 User Guide Email Options Message This option is used to type a message for the email The message is the text contained within the email
131. format of the image file set a Reply To address and add a brief message The Acknowledgement Report can also be enabled To access Internet Fax Options press the Services Home button and touch Internet Fax then touch the Internet Fax Options tab Message This option is used to enter a message for the Internet fax The message is the text contained within the fax and not the subject line 1 Using the touch screen keyboard type the required message e Upto 50 alphanumeric characters can be entered e To delete a character touch or use the back arrow key e To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen 2 Touch OK to save the selections and exit Reply To The Reply To feature enables you to include an email address that the recipient can use to reply For example you can type your personal email address If you logged in through authentication and your details are available in the Address Book your email address is displayed 1 Using the touch screen keyboard type the required email address e Upto 50 alphanumeric characters can be entered e To delete a character touch or use the back arrow key e To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen
132. g Seif one or two sides ofthe original Ew set if one or two sides of the original document are scanned The options are 1 Sided is used if the original documents are 1 sided 2 Sided is used if the original documents are 2 sided Use the automatic document feeder to scan the originals with this option 2 Sided Rotate Side 2 touch if the original opens up like a calendar Use the automatic document feeder to scan the originals with this option Original Type Use this option to define the type of original being used for scanning Making the correct selection enhances the quality of the output image The options are Photo and Text is recommended for originals containing high quality photographs and halftones Using this setting the scanned image will contain medium quality pictures though the sharpness of text and line art is slightly reduced Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art Text produces sharper edges and is recommended for text and line art Resolution The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces a better quality image A lower resolution reduces the communication time The options are 56 Standard 200x100 dpi is recommended for text originals It requires
133. g allows you to set if 1 or 2 sides of the original document will be scanned and then filed e Content Type is used to define the type of original being used for scanning e How Original was Produced is used to select the production method of the original e Scan Presets are used to optimize scan settings to match the intended purpose of the scanned documents Advanced Settings These settings provide advanced scanning options used to adjust image quality select the file size and enhance the image The following options are available e Image Options are used to adjust the image quality applied to the scanned document e Image Enhancement is used to select an image quality setting appropriate for the originals e Resolution is used to define the resolution to use for scanning the original The higher the scanning resolution the better the image quality although a larger image file is created e Build Job allows you to build a job that requires different settings for each page or a segment of pages or has more originals that can be scanned in the automatic document feeder at one time e Quality File Size allows you to choose between scan image quality and file size These settings allow you to deliver the highest quality or make smaller files A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size delivers improved image quality but requires more time when transmi
134. g on page 251 e Further Assistance on page 259 ColorQube 9301 9302 9303 Multifunction Printer 243 User Guide Power Options Power Options Power On Press the Power On Off button The printer begins the power on procedure Power Off e Press the Power On Off button A confirmation screen appears e Select Power Off to commence the power off cycle If Power Off is selected the printer remains on for approximately 60 seconds before the power is terminated Any jobs in the job list will be deleted Ensure that you wait at least 60 seconds before turning on power again Note It is recommended to power off the printer only if a problem occurs or if it is being moved Use the power save function to conserve energy during periods of inactivity If the printer is being moved allow the printer to cool down for 30 minutes before moving it WARNING Use only the power switch to reboot the printer The printer can get damaged if power is removed by other means Energy Saver and Quick Restart The Power Saver button on the control panel can be used for additional power functions e Press the Power Saver button The Power window appears showing the options Energy Saver and Quick Restart e If Energy Saver is selected the current sessions ends and keeps the printer running on low power When in Energy Saver mode press any key or touch the screen to wake up the printer e If Quick Restart is selected the current session ends
135. ge 197 e Service Settings on page 207 e Network Settings on page 215 e Accounting Settings on page 216 e Security Settings on page 218 e Troubleshooting on page 220 ColorQube 9301 9302 9303 Multifunction Printer 195 User Guide Tools Tools The settings on the printer can be set up using two options CentreWare Internet Services or Tools This guide explains the options available in Tools For information about the settings available in CentreWare Internet Services refer to Accessing CentreWare Internet Services on page 157 These options should be set up and customized by the system administrator Therefore access to Tools options is passcode protected Entry to Tools pathway is by using the Machine Status button on the control panel Accessing Tools 1 Press the Machine Status button 2 Select the Tools tab To have access to all Tools options you must be logged in as the Administrator 3 Press the Log In Out button and type your User Name and Password as directed For further information refer to the System Administrator Guide The Tools options are displayed Most Tools screens include the following buttons to confirm or cancel your choices e Cancel resets the screen and returns to the previous screen e OKsaves the selections made and returns to the previous screen e Close closes the screen and returns to the previous screen 196 ColorQube 9301 9302 9303 Multifunction Printer User Guide Device Settings Device S
136. ge Options Image Options is used to change the appearance of the output image The options are Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or move up to lighten the image Sharpness provides manual control to adjust the sharpness of the scanned images Move the indicator up to sharpen the image Move the indicator down to soften the scanned image Saturation controls the balance between vivid and pastel shades of the image Move the indicator towards Vivid for more saturated colors Move the indicator towards Pastel for less saturated colors Touch OK to save the selections and exit Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are 104 Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when the original is on colored paper e Touch Auto Suppression to automatically suppress unwanted background e Touch Off to turn the Background Suppression feature off particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound originals
137. ght e If Auto Repeat is selected the size of the original is used to automatically calculate the maximum number of rows and columns that can be accommodated on the currently selected paper size e To determine how the images are printed select either Upright Images or Sideways images from the drop down menu on the right 4 Select OK to save the selections and run the job ColorQube 9301 9302 9303 Multifunction Printer 27 User Guide Job Assembly Job Assembly Use the Job Assembly options to program a job that requires individual selections for specific pages or sections produce Sample Set before printing the whole job or for storing and retrieving frequently run programs Build Job Use this feature to build a job that requires different settings for each page or a segment of l la pages meal You can select the appropriate settings to be Some pages Some pages Various More than applied to individual pages or segments of a withtextand 2 sidedand sized 100 pages some with some 1 sided originals completed job First split the originals into sections for individual programing 1 Select Build Job on the Job Assembly tab and then select the On button 2 Select Options select Display this window between segments to view the Build Job screen during scanning and then select OK photos 3 Select the options required for the first segment of the job 4 Load the first segment originals and press Start 5 Remo
138. gs the owner finishing options or sender s email address Held Jobs If a job is Held in the list it requires additional resources or a passcode to print 1 a SS N 190 Touch the job in the list and touch Job Details gt Required Resources The resources required for the job are displayed Ensure the job resources to print the job are available Touch Close to exit the Job Details screen If the job is a Secure Print or Fax job a passcode is required to release the job for printing Touch the job in the list and touch Release Type the passcode For Secure Print jobs it must match the passcode entered when the job was submitted using the print driver For Secure Fax jobs it must match the passcode entered when Secure Receive was enabled in Tools If the passcode is valid the job is released for printing Notes e If multiple secure jobs are held in the list and require the same secure code they will all be released for printing e Only the user that sent the job or the system administrator can delete as secure print job ColorQube 9301 9302 9303 Multifunction Printer User Guide Machine Status Machine Status Machine Status provides information about the printer the status of paper trays consumables and any current faults Usage counters are also available Machine Information Machine Information provides general information about the printer such as the printer model serial number and soft
139. hanumeric characters can be typed To delete a character touch or use the back arrow key To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen Touch OK Touch the From field type the name of the sender by using the touch screen keyboard and touch OK Touch the comment required from the list If a customized comment is required touch an lt Available gt comment and use to type the text required then touch OK To delete a comment from the list touch the comment and touch 3 A confirmation screen is displayed touch Delete The cleared comment becomes lt Available gt Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 57 User Guide Image Quality Image Quality The Image Quality options provide access to the features enhance the image quality or output quality To access the Image Quality options press the Services Home button touch Fax and touch the Image Quality tab Image Options Use Image Options to change the appearance of the output image The options are e Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image e Sharpness provides manual control to adjust the sharpness of the scanned images Move the indic
140. hazardous situation e Always exercise care when moving or relocating equipment Contact the local Xerox dealer to arrange relocation of the equipment to a location outside of the building e Always locate the equipment on a solid support surface that has adequate strength to support the weight of the printer e Always locate the equipment in an area that has adequate ventilation and room for servicing e Always unplug this equipment from the electrical outlet before cleaning Note The Xerox equipment has an energy saving function to conserve power when the equipment is not in use The equipment can be left on continuously Do Not Do These A WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal e Never attempt any maintenance function that is not specifically described in this documentation e Never obstruct ventilation openings They are provided to prevent overheating e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never place the machine near a radiator or any other heat source e Never push objects of any kind into ventilation openings e Never override or cheat any of the electrical or mechanical interlock devices e Never place this equipment where peopl
141. he binding edge at the top The position of the annotation on Side 2 will mirror Side 1 For example if a page number is positioned in the bottom left corner of Side 1 it will appear in the bottom right corner of Side 2 6 Select OK to save the annotation Format amp Style options 7 Select OK to confirm the selections and run the job Transparency Separators Use Transparency Separators to interleave each printed transparency with a blank sheet of paper from a specified paper tray 1 Load the transparencies into Tray 4 Bypass update the Paper Settings screen and Confirm the selections Refer to Paper and Media on page 169 for loading instructions Note Transparency Separators is not available if Auto Paper is selected Select the Output Format tab next Transparency Separators and then On Select the paper tray containing paper for the separators Select the tray that contains the transparencies oe R Select OK to confirm the selections and run the job Page Layout The Page Layout feature is ideal for handouts storyboards or archival purposes It allows up to 36 images to fit onto one sheet of paper The printer will reduce or enlarge the images as needed to display them either in landscape or portrait orientation on one page based on the paper supply selected The options are 26 ColorQube 9301 9302 9303 Multifunction Printer User Guide Output Format e Pages per Slide Individual images reduced to fit onto one s
142. he images are in the orientation matching the image shown when loaded in the automatic document feeder Touch OK to save the selections and exit Original Size Touch Original Size to enter the size of the document when scanning from the document glass or the automatic document feeder The printer uses this information to calculate the size of the original and the scanned image You can also touch Auto Detect for automatic size detection or touch Mixed Size Originals if scanning a mix of sizes The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched with standard size paper e Preset Scan Areas allows you to define the size of the original from a list of pre set standard document sizes You can view the list by using the scroll bar e Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width such as A4 LEF and A3 SEF 8 5 x 11 LEF and 11 x 17 SEF Other combinations are shown on the screen Touch OK to save the selections and exit 134 ColorQube 9301 9302 9303 Multifunction Printer User Guide Internet Fax Options Internet Fax Options The Internet Fax Options allow you to temporarily change the
143. he list 7 After selecting all the recipients touch Close to exit the Address Book window 8 To find out more information about an address in the Address Book touch the address and then touch Details Full details of the email address owner are displayed 9 Touch Close to exit the Details window From To type or edit the sender s name 1 Touch From Note This option may not be available If the default name is displayed use or backspace in the keyboard to delete it 3 Using the touch screen keyboard type the email address of the sender e Upto 40 alphanumeric characters can be typed e To delete a character touch or use the back arrow key e To change the current touch screen language keyboard touch _ to access additional language keyboards select the language and touch OK to save and return to the previous screen 4 Touch OK to save and return to the previous screen or touch Cancel to exit The specified email address is displayed in the From field Subject To type a subject for the email 1 Touch Subject 2 Using the touch screen keyboard type the subject of the email e Upto 40 alphanumeric characters can be typed e To delete a character touch or use the back arrow key e To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen 3 Touch OK to save and return t
144. he set This tray provides a convenient and efficient way of adding pre printed covers or inserts to a job The following media can be loaded in Tray 6 e Upto 250 sheets of 75 g m or 20 lb paper e Weights from 60 g m to 216 g m 16 56 lb e Media sizes e A4or8 5x 11 in SEF or LEF e 85x13 in SEF e 8 5x14 in SEF e A3or11x17 in SEF e Media types e Bond standard or recycled paper e Card e Pre printed media e Hole punched paper e Clear transparencies Tray 6 must not be used to feed labels envelopes tabs or carbonless paper Tray 4 can be used for these media types Loading Tray 6 A4 or 8 5 x 11 in media may be loaded either in the LEF or SEF orientation Media sizes larger than A4 or 8 5 x 11 in must be loaded in the SEF orientation 1 Place the media in the correct orientation for the job The labels on the top of Tray 6 provide instructions for the input and output orientations Refer to Orientation of Pre printed Media on page 178 2 The paper is registered centrally to the left edge of the tray Paper must not be loaded above the maximum fill line 3 Make sure that the guides just touch the paper ColorQube 9301 9302 9303 Multifunction Printer 177 User Guide Tray 6 Orientation of Pre printed Media It is important to load the media in the correct orientation so that it matches the output The table below compares various original orientations and how the pre printed media should be
145. he tray is closed the elevator rises to feed the media ColorQube 9301 9302 9303 Multifunction Printer 173 User Guide Tray 4 Tray 4 or Bypass is a paper tray on the left hand side of the printer and can be folded away when not in use It is primarily intended for use as a small quantity special materials feeder and accommodates media of all types including transparencies envelopes and tabs When media is detected in Tray 4 a paper settings screen is displayed The drop down menus are used to change the size type and color of the loaded media The guides automatically detect the size of the media loaded and the printer gives a warning if the guides are not set correctly or a non standard paper size is used The following media can be loaded in Tray 4 Bypass e Upto 100 sheets of 75 g m or 20 lb paper e Weights ranging from 60 g m to 216 g m 16 56 lb e Media sizes ranging from A5 SEF to SRA3 SEF 5 5 x 8 5 in SEF to 12x18 in SEF Envelope sizes ranging from DL to C4 10 to 9 x 12 in must be fed in the SEF orientation e Media types e Bond standard or recycled paper e Card e Pre printed media e Labels e Transparencies e Hole punched paper e Carbonless paper e Tabs e Envelopes Note For 80 g m paper capacities are slightly lower than specified Loading Tray 4 The printer alerts you if Tray 4 is selected for a job and the media requested does not match the media currently loaded The printer also warn
146. heet of paper E e Repeat Image Multiple copies of the same image reduced to fit onto one sheet of paper The actual number of rows and columns available a aed ga l p pa EG EO is limited by the minimum reduction value 25 and the selected paper output BE p Note Some features cannot be used with the Page Layout feature and will be grayed out on the touch screen 1 2 4 Originals using 2 6 Originals using 3 2 Originals using 2 rows and 2 columns rows and 2 rows and 1 column columns The examples shown here are typical outputs that can be produced when using the Page Layout feature Note The practical limit is for 16 images on A4 8 5 x 11 in paper 1 On the Copy tab select the paper you want to use for the copies 2 Select the Output Format tab and then select Page Layout 3 Select the required Page Layout option Pages per Slide e Select the button that represents the required number of images per page e Alternatively select the Specify Rows and Columns button and use the arrow buttons to select 1 15 rows and columns e Select Portrait Originals or Landscape Originals from the drop down menu on the right Repeat Image e Select the button that represents the required number of images per page e Alternatively select the Specify Rows and Columns button and use the arrow buttons to select 1 15 rows and columns e Select Portrait Originals or Landscape Originals from the drop down menu on the ri
147. hey are received The jobs are processed in the order they enter the job list Out of Staples Options If the printer has a finisher you can set how the printer handles a stapling job when the stapler runs out of staples 202 ColorQube 9301 9302 9303 Multifunction Printer User Guide Device Settings e Complete Job Without Stapling instructs the printer to continue the job without stapling e Fault Hold Job instructs the printer to hold the job in the job list for the user If a job has already started and the stapler runs out of staples a fault is declared Output Location This option determines the output location for unfinished jobs The output location for finished jobs is determined by the system System generated reports are sent to the Top Tray automatically The following options are available for Copy Print and Fax jobs e Top Tray delivers the output to the Top tray e Stacker Tray delivers the specified job output to the Stacker Tray Within Job Offsetting The printer offsets every set from the previous set making it easier to separate the sets There may be occasions when you require the job to stack without offsetting Use this feature to enable or disable the offsetting e Enable instructs the printer to offset each printed set e Disable instructs the printer to stack the sets without offsetting Staple Productivity Mode Productivity can be improved by stapling LEF documents in the top right corner e En
148. hone numbers go to www xerox com office worldcontacts 238 ColorQube 9301 9302 9303 Multifunction Printer User Guide Product Recycling and Disposal Product Recycling and Disposal USA amp Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact the Xerox sales representative 1 800 ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact the local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Professional Business Environment Application of this symbol on the equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislat
149. ic ratio either proportionately or independently and choosing from a selection of predefined preset buttons For convenience easy access to ratio selection can be found on the Copy tab in the Reduce Enlarge area Use More to access all the options You can enlarge or reduce images placed on the document glass by any ratio 25 400 Images from originals fed through the automatic document feeder enlarge or reduce by any ratio 25 200 e Usethe buttons onthe Copy screen to select the required reduction or enlargement percentage e Alternatively select the ratio button 100 and use the numeric keypad to type the ratio required e To have your output image be the same size as your original set the ratio window to 100 Proportional Selections made on this screen reduce or enlarge the image by the same ratio in both directions so that the image resizes but the proportions remain the same e Select 100 and use the numeric keypad or the arrow buttons to enter the ratio required e Use the Presets X Y buttons to select 100 Auto or commonly used ratios defined by your administrator The selected proportional ratios in percentages appear next to the button together with an example application When Auto is selected the printer chooses the best ratio to reduce or enlarge the original onto the selected paper size Specify a paper tray before using this option ColorQube 9301 9302 9303 Multifunction Printer 9 Us
150. ice and then Confirm to cancel any previous screen programing selections Press the Services Home button and touch Print From Jobs can be printed from the printer or from the USB Flash Drive e Saved Jobs To print a job stored on the printer touch Saved Jobs e USB Drive To print jobs from a USB Flash Drive insert a USB Flash Drive into the USB Port on the left side of the printer The USB Drive Detected screen appears Touch Print from USB The system administrator must set up this feature before you can use it For details see the System Administrator Guide for your printer model The list of folders and jobs is displayed Touch the folder required and the print ready job required If necessary use the Up and Down buttons to scroll the list until the folder or job is displayed Touch the features required for your job e Paper Supply is used to select the paper size type and color or touch Auto for the printer to choose a suitable paper supply e 2 Sided Printing is used to select 1 or 2 sided output or touch Auto for the printer to choose an appropriate option e Finishing is used to select a specific finishing option for the output or touch Auto for the printer to choose an appropriate option Touch the Quantity box and type the number of copies required by using the numeric keypad Press Start to print the job If the job is a secure job type the passcode required and touch Print Job The Job Progress screen is d
151. ices that are accessed by the general public and enables the user to be charged for the copies e Select Copy Activity Report e Select Enable to have the printer print a report at the end of each copy session e Alternatively select Disable to turn this feature off ColorQube 9301 9302 9303 Multifunction Printer 217 User Guide Security Settings Security Settings The Security Settings are used to manage the security features of the printer Job Deletion rights and Image Overwrite Settings can be configured Detailed instructions for Security Settings are provided in the System Administrator Guide Authorization Use this option to set up the deletion rights for authenticated users Job Deletion Use this option to set up users that are authorized to delete jobs from the printer The options available are All Users or System Administrator Only Image Overwrite Security Image Overwrite If you have sent confidential or sensitive print jobs to the printer you can set up the printer to automatically remove any data stored on the hard drive after the job has been printed Select Enable to enable the Image Overwrite activity after each job On Demand Overwrite If you have sent confidential or sensitive print jobs to the printer you can delete any data that is stored on the hard drive after the job has been printed This task is done using the On Demand Overwrite option There are two types of Overwrite options available Stan
152. ify the user of an event that has occurred at the printer Use this feature to switch off or adjust the volume of each of the tones e Fault Tone sounds when there is a fault on the printer Select High Medium Low or Off Use Test to hear the tone selected e Conflict Tone sounds when an incorrect touch screen selection is made Select High Medium Low or Off Use the Test option to hear the selected tone e Selection Tone sounds when the printer accepts your selection Select High Medium Low or Off Use Test to hear the selected tone Billing Impression Mode This feature enables you to change the Billing Impression Mode on your preference To change the Billing Impression mode contact Xerox Customer Support with provided sequence PIN number and serial PIN number For further information refer to the System Administrator Guide Feature Installation This feature enables you to do feature installations For further information refer to the System Administrator Guide Paper Management Select Paper Management to access the following settings e Paper Type and Color on page 199 e Paper Substitution on page 200 e Paper Size Preference on page 200 e Tray Settings on page 200 e Tray Contents on page 200 Paper Type and Color Allows the programing of the default paper type and color This is usually the most common media that is used in the printer and is the media that the printer feeds if a specific paper type is not se
153. iginal is for originals that are photocopies Photograph is for high quality photographic originals Inkjet Original is for originals produced by using an inkjet printer Solid Ink Original is for originals produced by a solid ink printing process such as output from this printer ColorQube 9301 9302 9303 Multifunction Printer 131 User Guide Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality To access Advanced Settings press the Services Home button and touch Internet Fax then touch the Advanced Settings tab Image Options Image Options is used to change the appearance of the output image The options are e Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move down the indicator to darken the image or move it up to lighten the image e Sharpness provides manual control to adjust the sharpness of the scanned images Move up the indicator to sharpen the image Move down the indicator to soften the scanned image e Saturation controls the balance between the vivid and pastel shades of the image Move the indicator towards Vivid for high saturated colors Move the indicator towards Pastel for reduced saturated colors Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are e Backg
154. inals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but with reduced quality text and line art Text produces sharper edges and is recommended for text and line art Map is used if the original is a map or contains intricate line art and text Newspaper Magazine is used if the original is from a magazine or newspaper that contains photographs or text File Format File Format determines the type of file created You can touch the file format you wish to use for the scanned image The options are Multi Page Tagged Image File Format TIFF produces a single TIFF file containing several pages of scanned images Specialized software is required to open this type of file format Portable Document Format PDF allows recipients with the appropriate software to view print or edit the Internet Fax file no matter what their computer platform is Depending on the receiving printer the PDF selection may not be compatible when the resolution is set to 200 dpi This file format is optimized for viewing and sharing PDF A is an industry standard format for long term document preservation based on the PDF format The Advanced Settings may need checking to ensure they are appropriate for extended use How the Original was Produced Printed Original is for originals from a magazine book or newspaper or that have been printed on a large printing device Photocopied Or
155. ing Unit e Job Fault Messages indicate a fault with the job for example the required paper is unavailable If a job is paused because of a fault the user is required to take action to correct the condition or to delete the job Fault Displays All faults that affect the users of the printer are presented to the user by one of these two methods Interrupting Fault Interrupting faults are presented if the associated fault affects the entire printer where the printer is not capable of accepting input or output They are also presented if the associated fault affects the currently selected document service but does not affect another service that can still be used The type of fault screen presented depends on the type of fault occurrence Some fault displays present the user with fault recovery options A series of button selections allows you to choose a fault recovery option When an interrupting fault window is displayed any status messages associated with the displayed fault are presented in the Status Message area Non Interrupting Fault Non Interrupting fault displays consist of messages displayed in the Status Message area They do not affect the successful completion of a job from the current pathway For example if the user is running a Copy job and a fault occurs with fax then a non interrupting fault display is presented Both Interrupting and Non Interrupting fault displays are generated automatically by the printer
156. inistrator has set up the file repository they define the parameters of the Default template As a user you can create a new template delete an existing template or copy and then modify an existing template These template operations are performed using CentreWare Internet Services More information on these operations is given later in this guide ColorQube 9301 9302 9303 Multifunction Printer 101 User Guide Workflow Scanning Options Workflow Scanning Options Selecting a Template To use a template select the template required from the template list To access additional templates use the drop down menu above the list To ensure that the latest templates are available touch Update Templates from the Advanced Settings tab All Templates allows you to identify and select all the scanning templates or workflows that are available on the printer Use the scroll options to browse the list and select a scanning template for use DEFAULT displays the basic scanning templates that have been created using the options provided by the printer USB is used to store the scanned images on a USB Flash Drive The USB Flash Drive is specified as the filing location on this template If this template is selected and a USB Flash Drive has not been inserted a message is displayed Output Color Touch Output Color to automatically detect and match the color of the original or produce monotone full
157. inter power the printer Off and On by using the On Off switch on the side of your printer Remove any partially used staple strips and any staple strips that are not flat Reinstall the Staple Cartridge High Volume Finisher Booklet Maker Stapler 254 If a problem occurs in the Booklet Maker Staplers remove both Stapler Cartridges and release any misfed staples Refer to Staple Cartridges on page 247 for instructions on removing the staple cartridge Remove any partially used staples from the Stapler Cartridges and Stapler Heads Reinstall Stapler Cartridges ColorQube 9301 9302 9303 Multifunction Printer User Guide Troubleshooting Automatic Document Feeder Problems Automatic document feeder misfeeds can occur in the automatic document feeder The printer has designated automatic document feeder clearance areas If a misfeed occurs a message and clearance instructions are displayed on the touch screen There are also labels showing how to clear each area If misfeeds persist or occur intermittently check the following points e Check that the top cover of the automatic document feeder is firmly closed e Check your originals Ensure that your originals are of good quality Note If you have poor quality originals use the document glass to copy a new set e Ensure that the automatic document feeder guides are against the edges of the loaded originals e Check that your originals are within specification and that the loaded o
158. intranet Using the Email feature allows you to add and remove recipients and edit the subject line of the email message Most feature screens include these buttons to confirm or cancel your choices e Cancel resets the screen and returns to the previous screen e OK saves the selections made and returns to the previous screen e Close closes the screen and returns to the previous screen Instructions for sending an email and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting has been enabled on your printer you can have to type login details to access the features refer to Log In Out on page 88 76 ColorQube 9301 9302 9303 Multifunction Printer User Guide Email Email These Email options provide access to features that are required for programing basic email jobs Details such as To the recipient Cc copy to and Subject are specified here New Recipient Use this option to type details of all the recipients of the email message To type the recipient details 1 Touch New Recipient 2 Touch To Cc or Bcc to type the recipient name by using the drop down menu on the left of the email address box 3 Using the touch screen keyboard type the email address e Upto 40 alphanumeric characters can be typed e To delete a character touch or use the back arrow key e To change the current touch screen language keyboard touch
159. ion end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Domestic Household Environment Application of this symbol on the equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact the local disposal authority for information In some member states when you purchase new equipment the local retailer may be required to take back the old equipment free of charge Please ask you retailer for information Prior to disposal please contact the local dealer or Xerox representative for end of life takeback information ColorQube 9301 9302 9303 Multifunction Printer 239 User Guide Product Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with the national leg
160. ipient on the printer address book or Favorites The Address Book is used to store individual numbers names email addresses Internet Fax address Fax number and Scan To destination Favorites is a way of distinguishing a contact and or contact information in such a way that it can be displayed separately from the Address Book listing which allows speed dial by name 48 ColorQube 9301 9302 9303 Multifunction Printer User Guide Scan To Using the Printer Address Book Scan To Using the Printer Address Book If individual names and other details have been saved in the Address Book they can be accessed using the Address Book button 1 Touch the Address Book button A list of often used individuals which are called Favorites in the Address Book is displayed You can add delete or edit fields in the Address Book if the system administrator allows users to edit it For details see the System Administrator Guide for your printer model Touch the required recipient and select Add to Recipients from the drop down menu The contact is added to the Recipients list Continue adding recipients as required Use the Search option to search for a specific entry Touch Search type the required name by using the touch screen keyboard and touch Search The matching entries are displayed Select the required name from the drop down list and add the recipient to the recipient list To view the details of an existing entry t
161. is chapter includes e Introduction on page 70 e Faxing from a PC on page 71 e Fax from PC Options on page 72 ColorQube 9301 9302 9303 Multifunction Printer 69 User Guide Introduction Introduction The Fax from PC service on ColorQube 9301 9302 9303 Multifunction Printer print driver enables you to send a fax to any fax machine over the telephone network from your computer or workstation The main advantage of this feature is that you do not have to print your document before you send it as a fax and you can accomplish the complete task without leaving your workstation The two requirements for this option are e Connected printer configuration e Fax enabled on the printer There are three main screens that enable the setup and use of Fax from PC e The Recipients screen is used to address your fax by either entering recipients individually or from address books e The Cover Sheet tab provides the facility to print a cover sheet with your fax e The Options window enables the user to program additional options for the fax job such as selecting a confirmation sheet the send speed and fax resolution You can also specify a time to send the fax by using the Send Time option 70 ColorQube 9301 9302 9303 Multifunction Printer User Guide Faxing from a PC Faxing trom a PC To fax your job the fax option must be installed on your printer and fax must be enabled on the Installable Options screen 1 2 10 11
162. is setting results in large file sizes and the best image quality High Quality Printing is best for business documents containing detailed graphics and photos This setting results in large file sizes and the highest image quality Simple Scan is used for faster processing but can result in excessively large file sizes Using this setting requires only minimal image processing and compression Touch OK to save your selection and exit Resolution The Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time The options are 72 dpi Recommended for output displayed on a computer It produces the smallest file size 100 dpi Recommended for output that delivers low quality text documents 150 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 200 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most cases 400 dpi Recommended for photos and graphics It produces average image quality for photos and graphics 600 dpi Recommended for high quality photos a
163. is used the printer can focus on black and white or colors during scanning This option allows you to customize the bias based on the type of originals scanned and the output required e Select the bias toward color or monochrome for scanning using the document glass e Select the bias toward color or monochrome for the automatic document feeder Photo Text Settings When the Photo Text Setting option is used the printer can be customized to enhance the photo or the text depending on requirements e Select Bias Photo if the photo quality is more important e Select Bias Text to enhance the text quality Output Select the Output option to access the following settings e Contention Management on page 202 e Out of Staples Options on page 202 e Output Location on page 203 e Within Job Offsetting on page 203 e Staple Productivity Mode on page 203 Contention Management The printer is capable of processing several jobs at the same time such as scanning sending a fax and printing a job At times two jobs may require the same resource and the contention management system decides which job has priority This printer enables you to change the priority of print and copy jobs e Priority enables you to choose which jobs have priority Copy or Print jobs Use the arrow buttons to set the priority for Copy Jobs and Print Jobs Number 1 has the highest priority e First In First Out instructs the printer to process jobs based on when t
164. islation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment that could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact the local municipality the waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For Business Users in the European Union If you wish to discard electrical and electronic equipment please contact the dealer or supplier for further information Information on Disposal in Other Countries Outside the European Union These symbols are only valid in the European Union If you wish to discard these items please contact the local authorities or dealer and ask for the correct method of disposal Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol This Hg establishes compliance with the requirements set out by the Directive Removal Batteries should only be replaced by a MANUFACTURER approved service facility 240 ColorQube 9301 9302 9303 Multifunction Printer User Guide Energy Program Compliance Energy Program Compliance All Markets ENERGY STAR The Xerox ColorQ
165. isplayed Touch Job Status to view status information or use Program Next Job to run a different job If using a USB Flash Drive remove it from the USB Port when you have finished printing Using CentreWare Internet Services You can reprint your saved jobs using CentreWare Internet Services ae Open the Web browser from your Workstation ColorQube 9301 9302 9303 Multifunction Printer 41 User Guide Using Print From 42 In the URL field type http followed by the IP Address of the printer For example If the IP Address is 192 168 100 100 type the following into the URL field http 192 168 100 100 Press Enter to view the Home page The CentreWare Internet Services options for your printer are displayed Note To find out the IP address of your printer print a Configuration Report Refer to Machine and Job Status on page 185 Touch Jobs This screen shows the jobs currently in the printer list To access the list of Saved Jobs touch the Saved Jobs tab Touch the folder that contains the job you want to print Touch the check box next to the job you want to print You may choose several jobs and specify how many copies you would like Touch Print Job from the drop down menu and then touch Go Your selected job or jobs are printed at the printer using the saved print setting for each job ColorQube 9301 9302 9303 Multifunction Printer User Guide Saving Jobs for use with Print From Saving Jobs for use with Pri
166. it 84 ColorQube 9301 9302 9303 Multifunction Printer User Guide Email Options Email Options Email Options allows you to temporarily change the format of the email image file set a Reply To address and add a brief message To access Email Options press Services Home touch the Email tab and then the Email Options tab File Format File Format determines the type of file created You can select the file format you wish to use for your scanned image The options are Portable Document Format PDF allows recipients with the right software to view print or edit email files no matter what their computer platform is e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an Optical Character Recognition OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is selected the drop down language menu becomes available Touch the appropriate language in the menu Depending on the receiving printer the PDF selection may not be compatible when the resolution is set to 200 dpi PDF A is an industry standard format for long term document preservation based on the PDF format The Advanced Settings may need checking to ensure they are appropriate for extended use e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an OCR process This can take a f
167. ith high end graphics PostScript also provides you with different types of error handling and font substitution options e Printer Command Language PCL generally has fewer advanced features than PostScript However by using PCL you can process most jobs faster e XML Paper Specification XPS is an open specification for a page description language and a fixed document format originally developed by Microsoft 140 ColorQube 9301 9302 9303 Multifunction Printer User Guide Introduction Once you have decided on the most appropriate print driver install it on your workstation If you do not know how to install drivers refer to the System Administrator Guide or consult your system administrator Note You can load more than one print driver for the printer on your workstation When you send a job for print you can choose the most appropriate print driver for the job Xerox System PPD Files A PostScript Printer Description PPD file is a readable text file that provides a uniform approach to specifying special features for print drivers that interpret PostScript Xerox provides PostScript PPDs for use with generic Windows XP Server 2003 Vista PostScript print drivers These PPD files are available on the disc provided with your printer or from the Xerox website Control Options There are a number of options that appear on all of the print driver screens e OK Saves all the new settings and closes the driver or the dialog box The
168. k smears Select the option required and then select Fix when the confirmation screen is displayed e Light Lines Quick corrects Light Lines when detected until a Full Fix is completed ColorQube 9301 9302 9303 Multifunction Printer 255 User Guide Troubleshooting e Light Lines Full performs a maintenance routine when the machine is idle to fix the light line problem e Ink Smears is selected to correct any ink smear quality issues Problem Statements If you are experiencing difficulties using your printer check the suggestions below for problem solving advice Problem Dark or colored lines and streaks appear on the output when copying or scanning from the document glass Dark or colored lines and streaks appear on the output when copying or scanning form the automatic document feeder Blurry prints are being produced Printer makes a tearing or ripping noise as paper exits and part of the image may be missing from the page A skewed or crooked image is produced when copying or scanning from the automatic document feeder and document glass Smears and smudges appear on the output when copying or scanning from the document glass or automatic document feeder 256 User Guide Potential Solution Reprint the job Make sure the defect is not on the original Clean the document glass and the Constant Velocity Transport CVT glass Fix the image quality problems Refer to Image Quality Problems on page 2
169. keypad to type the passcode and touch Release Job The secure fax job is released for printing ColorQube 9301 9302 9303 Multifunction Printer 67 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 68 To log in press the Log In Out button on the control panel Pressing a locked service prompts you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you can also need to type additional information e If Xerox Standard Accounting is enabled log in by using your Xerox Standard Accounting details e If Network Accounting is enabled type your User ID and Account ID e If aForeign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax from PC Th
170. lect High Medium or Low e Disabled deactivates the tone Secure Receive If this option is enabled a four digit passcode is requested The passcode is required in order to print any incoming fax e Enable activates Secure Receive type a four digit passcode to be used to release incoming fax jobs for printing e Disable enables all incoming faxes to print without the passcode Default Output Options If the printer is fitted with a finisher you are able to staple two hole punch or double side your incoming faxes This utility is used to specify the output options you require for all the incoming faxes e Staple staples all incoming fax output if enabled e Hole Punch prints all incoming faxes on two hole punched media if enabled e 2 Sided prints all incoming faxes 2 sided if enabled Transmission Defaults Use these options to set the fax sending defaults Automatic Redial Setup If the printer cannot make contact with the destination fax machine it automatically waits and redials later Use this setting to specify the interval between unsuccessful attempts and the number of times the printer redials e Redial Time Interval is used to specify the time interval between redials for a failed transmission Type a value 1 25 minutes e Automatic Redial Attempts instructs the printer how many times to redial the remote fax machine before rejecting the job Type a value 0 14 Automatic Resend If the printer connects
171. lect Reset Counter e Select Reset to confirm Printer Software Upgrade This option is used to upgrade the software in the printer For further instructions refer to the System Administration Guide Quick Setup Home This option is used to quickly set up the printer with the key information required to start using the features and functions Select the Quick Setup Home option to access the following settings e IP Address Settings on page 204 e Contact Numbers on page 205 IP Address Settings Use to enter the IP Address Settings for the system There are several screens for entering the IP Address information select the Next option to view further screens e IPv4 is used to select IPv4 protocol Select Enabled to activate this setting e Pv6 is the new standard protocol for the Internet If you are unsure which IP setting to use select Enabled for both IPv4 and IPv6 e Select Next to continue to the next screen e Get IP Address from a DHCP Server is used if you want to have an IP address automatically assigned to this printer e Use a Static IP Address is used if you know the IP address you want to assign to the printer e Select the required option and then select Next to continue to the next screen 204 ColorQube 9301 9302 9303 Multifunction Printer User Guide Device Settings e Enter the IPv4 Address Subnet Mask Host Name and Gateway information by selecting each of the fields in turn A numeric keypad is displa
172. lected e Select Plain or Recycled for the paper type using the scroll bar e Select a paper color from the list shown using the scroll bar If the required color is not shown use the Other option ColorQube 9301 9302 9303 Multifunction Printer 199 User Guide Device Settings Paper Substitution Enables the printer to automatically substitute the common US and metric paper sizes when printing e Nearest Match is used to automatically substitute the paper sizes shown on the screen if they are not available For example if an A4 document is received for printing and only 8 5 x 11 in paper is available the printer substitutes 8 5 x 11 in for A4 If Disable is selected the printer does not substitute the sizes shown In this instance a job would be held in the job list until the correct paper size is loaded e Replace 8 5 x 14 in is used to automatically substitute 8 5 x 14 in paper with A3 or 11 x 17 in if 8 5 x 14 in paper is requested but is not available If Disable is selected the printer does not substitute the paper Paper Size Preference This option is used to select the most frequently used paper size formats e Inches for formats such as 8 5 x 11 in or 11 x 17 in e Metric for formats such as A4 or A3 Tray Settings Use these to apply attributes to each paper tray so that they operate productively in your working environment You can assign trays as dedicated to a specific paper size and type and set up Auto
173. less communication time but does not produce the best image quality for graphics and photos Fine 200 dpi is recommended for line art and photos This is the default resolution and the best choice in most cases Super Fine 600 dpi is recommended for photos and halftones or for images that have gray tones It requires more communication time but produces the best image quality ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Cover Sheet The Cover Sheet feature attaches a cover sheet to the document being transmitted This feature replaces the routine of manually sending a cover sheet each time you send a document The Cover Sheet includes the following information To The recipient s name as can be typed at the printer From The sender s name as typed at the printer Comment The comment as specified from the comment list Start Time The date and time of the fax transmission Depending on the setup the time is displayed as a 12 or 24 hour clock This information is added automatically to the cover sheet Pages The page count excluding the cover page This information is added automatically to the cover sheet Fax number The number of the sending fax printer This information is added automatically to the cover sheet To select a Cover Sheet Touch the Cover Sheet button and touch On Touch the To field and type the name of the recipient by using the touch screen keyboard 1 2 Up to 30 alp
174. lled on the line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack ColorQube 9301 9302 9303 Multifunction Printer 235 User Guide Fax Regulations If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details appear either on the machine or contained within the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox S
175. llows you to move the position of the image on the output page The options are e Auto Center automatically centers the scanned image on the output paper To work effectively the original should be smaller than the selected output media or alternatively the image should be reduced e Margin Shift moves the image up down or left right on the page to give a bigger or smaller top and left margin Enter the shift required by selecting a field or use the arrow buttons This shift is entered in 1 mm 0 1 in increments up to 50 mm 2 0 in When copying 2 sided there are two options e Adjust the margin of side two independently of side one e Create a mirror image of side one to provide a binding margin e Presets provide access to commonly used shift settings and are customized by the system administrator by using Tools 18 ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of the document For example you can remove the marks caused by punched holes or staples in the original Note The printer applies an automatic edge deletion to all the printed output The options are e All Edges is used to erase an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased 0 50 mm 0 2 in All marks or defects within the measurement set are deleted e Individual Edges enables an in
176. lopes or tabs Tray 4 Bypass Tray can be used for these media types Note For 80 g m paper capacities are slightly lower than specified Loading Trays 1 and 2 If Tray 1 or Tray 2 is set as a Dedicated tray the media requested must be loaded in the tray and the settings cannot be adjusted A CAUTION A problem occurs if a tray is opened while it is being used to feed media Do not open Tray 1 if Tray 2 is open 1 Open the tray ColorQube 9301 9302 9303 Multifunction Printer 171 User Guide Trays 1 and 2 2 Place the media in the tray Media must be positioned against the left side of the tray e Load pre printed paper and labels face up and with the top toward the front of the printer e Load hole punched paper with the holes on the right edge Paper must not be loaded above the maximum fill line 3 Make sure that the paper guides just touch the paper e To position the right side guide squeeze the clamp mechanism and slide the guide to touch the right edge of the media e To position the rear guide squeeze the clamp mechanism and slide the guide to touch the rear edge of the media 4 Close the paper tray The paper settings for the tray are displayed on the touch screen 5 Touch Confirm or change the settings as required 172 ColorQube 9301 9302 9303 Multifunction Printer User Guide Tray 3 Tray 3 Tray 3 is a high capacity tray It is intended to be the primary feeder for the most co
177. ly or Receive Only Select the required option for the fax line Incoming Fax Defaults This setting allows you to select the default options for incoming faxes Auto Answer Delay This setting allows you to set a time delay before the printer responds to a call This is particularly useful if the printer is attached to a shared telephone line Type the time delay required 0 15 seconds Paper Settings This setting determines if an incoming fax is printed onto media that is selected automatically by the printer according to the parameters of the fax or specified manually within this feature e Automatic allows the printer to automatically select a paper size for incoming faxes If an exact match is not available the incoming fax is printed on the next best match available and may be reduced to fit e Manual enables you to select the required paper selection options e Paper Size is used to select Normal paper size for all incoming faxes e Paper Type and Color is used to program the type and color of media required for incoming faxes e Fit to Paper allows you to select Reduce to Fit if all faxes require reducing or enlarging to fit the selected paper Ring Volume This setting enables the user to hear a ringing tone from the printer when an incoming fax is received 210 ColorQube 9301 9302 9303 Multifunction Printer User Guide Service Settings e Enabled instructs the printer to sound the tone when a fax is received Se
178. mer nor for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this product can be obtained from Xerox Turkey RoHS Regulation In compliance with Article 7 d We hereby certify It is compliant with the EEE Regulation EEE y netmeli ine uygundur ColorQube 9301 9302 9303 Multifunction Printer 231 User Guide Copy Regulations Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as e Certificates of Indebtedness e National Bank Currency e Coupons from Bonds e Federal Reserve Bank Notes e Silver Certificates e Gold Certificates e United States Bonds e Treasury Notes e Federal Reserve Notes e Fractional Notes e Certificates of Deposit e Paper Money e Bonds and Obligations of certain agencies of the government such as FHA and so on e Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds e Internal Revenue Stamps If it is necessary to reproduce a legal document that has a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes
179. message and not the subject line e Using the touch screen keyboard type the required message e Upto 50 alphanumeric characters can be typed e To delete a character use or backspace in the keyboard to delete it or to delete the entire entry e Touch to access additional language keyboards e Touch OK to save your selection and exit Reply To The Reply To feature enables you to include the email address you want the recipient to reply to For example you can type your personal email address If you logged in through authentication and your details are available in the Address Book your email address is displayed e Using the touch screen keyboard type the required email address e Upto 50 alphanumeric characters can be typed e To delete a character use or backspace in the keyboard to delete it or to delete the entire entry e Touch to access additional language keyboards e Touch OK to save your selection and exit 86 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programming requirements within a job To access the Job Assembly options press the Services Home button touch the Email tab and then touch the Job Assembly tab Build Job Use this feature to build a job that requires different settings for each page or a segment of pages You can select the a
180. mmonly used media This tray is permanently set as a dedicated tray and feeds only A4 or 8 5 x 11 in LEF sized media The following media can be loaded in Tray 3 e Upto 2 100 sheets of 75 g m or 20 lb paper e Weights from 60 g m to 216 g m 16 lb to 56 lb e Media types e Bond standard or recycled paper e Card e Pre printed media e Hole punched paper e Carbonless paper Tray 3 must not be used to feed labels transparencies envelopes or tabs Tray 4 Bypass Tray can be used for these media types Note For 80 g m paper capacities are slightly lower than specified Loading Tray 3 Only A4 or 8 5 x 11 in LEF sized media can be loaded The requested paper size and type must be loaded in the tray and the settings cannot be adjusted by the user Note The printer does not warn you if the media of incorrect size is loaded A CAUTION A problem may occur if a tray is opened while it is being used to feed media 1 Opening the tray automatically lowers an elevator in the base of the tray 2 The required media is displayed on the screen Ensure the correct media is loaded 3 Place the media in the tray The media must be positioned against the left side of the tray e Load pre printed paper and labels face up and with the top toward the front of the printer e Load hole punched paper with the holes on the right edge Paper must not be loaded above the maximum fill line 4 Close the paper tray When t
181. mplete The Workflow Scanning job enters the job list ready for filing Press the Job Status button to view all the job lists and check the status of the job Refer to the Machine and Job Status on page 185 for more information The scanned images are filed in the private folder and are accessed using CentreWare Internet Services To access CentreWare Internet Services open the Web browser from the Workstation In the URL field enter http followed by the IP Address of the printer Example If the IP Address is 192 168 100 100 enter the following into the URL field http 192 168 100 100 Press Enter to view the Home page The CentreWare Internet Services options for the printer are displayed Note To find out the IP address of the printer print a Configuration Report Refer to the Machine and Job Status on page 185 for instructions Touch Scan and touch Mailboxes Select the private folder enter the folder password and touch OK A list of the folder contents is displayed If necessary use Update View to update the list of contents Select the file required The following options are available e Download is used to save a copy of the file to a specified location If Download is selected you need to touch Save and specify the file location e Reprint can be used to print the file on the printer The job is sent to the printer immediately and printed ColorQube 9301 9302 9303 Multifunction Printer 117 User Guide Job
182. n Enter the text required on the Header Up to 30 characters can be typed Use the backspace key to delete an incorrect character entry or use Clear Text to delete the entire entry Batch Send Use this feature to enable a user to send several fax jobs to the same destination in one transmission e Disabled switches off the function e Enabled activates the Batch Send option Mailbox and Polling Policies Use this option to specify how long the system keeps documents received or stored in mailboxes before deleting them e Received Documents is used to specify the policy for documents received from remote machines e Delete On Print deletes the document after printing e Keep 1 72 Hours allows you to specify a value 1 72 and keep the document for those hours before deleting the document e Keep Forever keeps the document until manually deleted A confirmation screen is displayed because this can cause the memory to become full quickly e Stored Documents is used to specify the policy for documents stored in the printer for polling e Delete On Poll deletes the document after it has been polled e Keep 1 72 Hours allows you to specify a value 1 72 and keep the document for those hours before deleting the document e Keep Forever keeps the document until manually deleted A confirmation screen is displayed because this can cause the memory to become full quickly Mailbox Setup Incoming Faxes can be stored in mailboxes prior to pri
183. n If problems persist or occur intermittently check the following points Unload the finisher tray frequently Do not remove stapled sets while the finisher is compiling Check that the paper tray guides are locked into position against the paper When using large paper remove any output contained in the Stacker Tray If the paper curls excessively flip the paper over in the applicable paper tray Check that the correct paper size has been selected for the paper loaded in the tray To correct stapling problems use less than 50 sheets of paper if the paper is heavier than 80 g m or 20 lb Check that Hole Punch Waste Container is not full The container collects waste from the hole punch Refer to Emptying the Hole Punch Waste Container on page 249 for instructions If a stapler problem occurs use the instructions below to clear the problem Office Finisher If a problem occurs in the Office Finisher Stapler remove the staple cartridge and release any misfed staples Refer to Staple Cartridges on page 247 for instructions on removing the staple cartridge Remove any partially used staple strips and any staple strips that are not flat Reinstall staple cartridge High Volume Finisher If a problem occurs in the Finisher Stapler remove the Staple Cartridge and release any misfed staples Refer to Staple Cartridges on page 247 for instructions on removing the staple cartridge If the Staple Cartridge is not at the front of the pr
184. n cause dry particles of glue to detach from the backing and should not be used The labels should be left in the printing environment overnight before using it in the printer to allow it to adjust to the ambient temperature e Load labels face up and with the top toward the front of the printer in Trays 1 and 2 e Load labels face down and with the top toward the front of the printer in Tray 4 Note Do not fan the label sheets before use unless the package instructs you to do so If jamming or multi sheet feeding occurs shuffle the labels before loading Heavyweight and Extra Heavyweight Use this paper type for feeding heavyweight and card The maximum weight that can be fed is 216 g m 56 lb Pre Cut Tabs Tabs are used as dividers in documents The printer can accommodate tabs with 1 10 tabs and weights of up to 200 g m 53 lb e Do not use tabs with bent corners They can cause feeding related problems If a tab is bent remove it from the set and replace it with an undamaged tab in the same position e Tabs can only be loaded into Tray 4 e The tabs must be loaded with tab 1 on the top with the tab to the left e Select the Special Pages gt Inserts option in Copy or the Print Driver to program inserts where the tabs are required Refer to the Copy on page 7 or Print on page 139 for information ColorQube 9301 9302 9303 Multifunction Printer 181 User Guide Media Types Envelopes Printing on en
185. n enables you to specify the appearance and printing behavior of these reports Activity Report provides information on the fax activities that have occurred on the printer e Auto Print is used to print an Activity Report automatically e Off is selected if the Activity Report is not required Confirmation Report provides information on an individual transmission e Report Options is used to determine when the report prints Select Always Print to print after each transmission Off if a report is not required or Print On Error if the report is required only when an error occurs e Print Options is used to specify if a Reduced Image of the first page or No Image is required on Confirmation Report Broadcast and Multipoll Report provides a report when there is broadcast or multi poll fax activity e Always Print prints a report after each broadcast or multipoll fax transmission e Off switches off the report e Print On Error is selected if the report is required only when an error occurs Select Close to return to the previous screen Print Fax Reports Use this option to print fax reports The reports available are Activity Report Protocol Report Dial Directory Report Group Directory Report Options Report and Pending Jobs Report Select the report required and then Print Now The report is sent to the job list and printed Select Close to return to the previous screen ColorQube 9301 9302 9303 Multifunction Printer 213 User G
186. n errors may occur with some originals Higher Quality produces larger files with better image quality Highest Quality produces the largest files with the maximum image quality Large files are not ideal for sharing and transmitting over the network Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 133 User Guide Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document To access Layout Adjustment options press the Services Home button and touch Internet Fax then touch the Layout Adjustment tab Original Orientation Use to specify the orientation of the originals being scanned The options are e Portrait Originals refers to the image orientation on the original documents Use this option to select the Portrait image orientation Originals can be fed in any direction e Landscape Originals refers to the image orientation on the original documents Use this option to select the Landscape image orientation Originals can be fed in any direction e Upright Images refers to the direction the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder e Sideways Images refers to the direction the images are loaded in the automatic document feeder Use this option if t
187. nals Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Select Manual Contrast to set the level of contrast yourself Move the indicator toward the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator toward the Less setting to reproduce more detail in the light and dark areas of the original e Select Auto Contrast to set the contrast level automatically depending on the original being scanned Color Presets Color Presets provide options for enhancing the quality of the color copies Selecting a color preset option optimizes all the image quality features The options are Off removes any color presets Lively increases the depth of color of the copies Bright increases the lightness of the copies Warm brings out the red tones in the output Cool brings out the blue tones in the output Color Balance Color Balance enables you to adjust the balance between individual colors and the overall amount of color on the copies The options are 16 Normal leaves the color the same as the original Basic Color adjusts the individual density levels for each of the four process colors yellow magenta cyan and black Move the indicator up the scale for increased density and down the scale for less density for each color Advanced Color adjusts the highlight mid tone and
188. nd graphics It produces the largest image file size but delivers the best image quality Touch OK to save your selection and exit Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size These settings allow you to deliver the best quality or make smaller files A small file size delivers slightly reduced image quality but is better when sharing the file over a network A large file size delivers improved image quality but requires more time when transmitting over the network The options are Normal Quality produces small files by using advanced compression techniques Image quality is acceptable but quality degradation and character substitution errors can occur with some originals Higher Quality produces larger files with better image quality Highest Quality produces the largest files with the maximum image quality Large files are not ideal for sharing and transmitting over the network Touch OK to save your selection and exit 82 ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output To access the Layout Adjustment options press Services Home touch the Email tab and then touch the Layout Adjustment tab Original Orientation Allows you to specify the orientation of the originals being scanned The op
189. ng materials only as directed in this documentation Keep all cleaning materials out of the reach of children A WARNING Do not use pressurized air spray cleaning aids on or in this equipment Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Document Glass and Constant Velocity Transport Glass e Apply Xerox Cleaning Fluid or Xerox Anti Static Cleaner to a lint free cloth Liquid should never be poured directly onto glass e Clean the entire glass area e Wipe away any residue with a clean cloth or paper towel Note Spots or marks on the glass are reproduced on the prints when copying from the document glass Spots on the CVT glass the strip of glass on the left show up as streaks on the prints when copying from the document handler Touch Screen e Use asoft lint free cloth lightly dampened with water e Clean the entire area including the Touch Screen e Remove any residue with a clean cloth or paper towel 250 ColorQube 9301 9302 9303 Multifunction Printer User Guide Troubleshooting Troubleshooting Defining the Problem This section contains problem solving procedures to help you locate and resolve a problem Some problems can be resolved by rebooting your printer Refer to Power Options on page 244 for instructions about power procedures If rebooting the printer does
190. nishment and for troubleshooting problems Smart eSolutions provides the following features e MeterAssistant Automatically submits billing meter readings to Xerox from the networked devices therefore there is no need to collect and report billing meter read information manually e SuppliesAssistant Manages ink and component supplies for the printer and monitors the actual usage This feature also lists Life Remaining for components such as Cleaning Unit e Maintenance Assistant Monitors the printer and reports diagnostic information to Xerox through the network You can also use Maintenance Assistant to conduct an online troubleshooting session with Xerox and to download information about printer performance MeterAssistant MeterAssistant provides detailed information including dates times and counts of impressions sent in the last billing meter transmission The billing meter data is recorded in the Xerox service management system It is used for invoicing of metered service agreements and also for evaluating consumable usage against printer performance Email notifications can be set up to alert you of the following changes e Billing meter reads reported An alert is generated when billing of billing meter readings has taken place You can set up your printer so that it will automatically offer billing meter readings when requested by the Xerox Communication Server e Smart eSolutions enrollment is canceled An alert is genera
191. ns are displayed Touch the required folder and print ready job If necessary use the Up and Down buttons to scroll the list until the folder or job is displayed Select the features required for the job e Paper Supply is used to select the paper source or select Auto for the printer to choose suitable paper supply e 2 Sided Printing is used to select 1 or 2 sided output or select Auto for the printer to choose an appropriate option e Finishing is used to select a specific finishing option for the output or select Auto for the printer to choose an appropriate option Touch Quantity box and type the number of copies required using the numeric keypad Press Start to print the job The Job Progress screen is displayed Press the Job Status button to view status information or use Program Next Job to run a different job When you have completed printing remove the USB Flash Drive from the USB Port 124 ColorQube 9301 9302 9303 Multifunction Printer User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 To log in press the Log In Out button on the control panel Pressing a locked service will also prompt you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyb
192. nt From Saved jobs stored on the printer can be accessed and printed using the Print From service Saved Jobs are created using the Print Driver or CentreWare Internet Services Job folders can be set up by the system administrator by using CentreWare Internet Services and can be managed by the users Refer to Managing Saved Jobs on page 44 Submitted print jobs can only be saved to Default Public Folder Once jobs are on the printer authorized users may copy or move them to either the Private folder or the Read Only folder Using the Print Driver Touch or create a document on your computer 1 Touch Print from the application File menu The application Print window is displayed 2 Touch the ColorQube 9301 9302 9303 Multifunction Printer from the Printer Name drop down menu 3 Touch Properties to access print settings for the job 4 Touch the Job Type drop down menu and touch Saved Job The Saved Job options are displayed 5 Program the Saved Job options as required e Touch Save to store the job only or Save and Print to store and print the job e Job Name is used to type a name for the job or touch Use Document Name to use the filename of the document being submitted e Save in Folder is used to select a location to store the job The Default Public Folder is available to all users other folders may have restricted access e Secure Saved Job is used to add a passcode to the job The job can only be accessed and printed by typing
193. nt of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada ColorQube 9301 9302 9303 Multifunction Printer 233 User Guide Copy Regulations Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for the convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your l
194. nted on different media Select the Paper Supply button and select the tray that contains the Exceptions media Select OK to save the selection Select the Add button to confirm the selections and add the programed Exceptions to the list on the right Add further Exceptions as required Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit the drop down menu Select OK to confirm the selections and run the job ColorQube 9301 9302 9303 Multifunction Printer 23 User Guide Output Format Annotations The Annotations feature enables you to automatically add a comment page number date or Bates Stamp to the copy output You can select any or all of these annotation options and specify where these should appear on the copy output You can also select the appearance of the annotations such as the font size and font color The options are e Page Numbers to automatically print the page number ata specified position on the page Page numbers are automatically increased by one For 2 sided copy output the page number is printed on both sides and counts as two pages e Comment to add up to 50 alpha numeric characters at a specified position on the page An existing comment can be added or anew comment can be created
195. ntered are the defaults shown when the preset is selected Image Shift Presets Enables you to set up the Image Shift pre set entries There are two pre named pre set options and an Available setting All of the presets can be customized with names and settings to meet your needs e Select the preset option required from the Presets menu ColorQube 9301 9302 9303 Multifunction Printer 207 User Guide Service Settings e Select Name to customize the name of the preset option Use Clear Text to clear the existing name and type a new name by using the touch screen keyboard Use the option or backspace on the keyboard to delete an incorrect entry or to delete the entire entry Select Save e Enter the amounts for shifting Up Down and Left Right for Side 1 e Enter the amounts for shifting Up Down and Left Right for Side 2 Select Mirror Side 2 if the shift for the second side should be the same as for the first side The parameters entered are the defaults shown when the preset is selected Reduce Enlarge Presets This feature enables you to set 10 proportional reduce enlarge pre set ratios and 4 pre set independent reduce enlarge ratios e Select Proportional and then enter the preset ratios required for each preset option You can choose 25 400 e If you wish to reset all the proportional preset values back to the default settings select Reset All to Default e Use the Common Values option to view the ratios for common redu
196. nternet Services ColorQube 9301 9302 9303 Multifunction Printer 167 User Guide Help 168 ColorQube 9301 9302 9303 Multifunction Printer User Guide Paper and Media This chapter includes Introduction on page 170 Trays 1 and 2 on page 171 Tray 3 on page 173 Tray 4 on page 174 Tray 5 on page 176 Tray 6 on page 177 Media Types on page 179 Storage and Handling on page 183 ColorQube 9301 9302 9303 Multifunction Printer User Guide 169 Introduction Introduction This chapter describes the different types of media that can be used on the printer the paper trays available and the types and sizes of media that can be loaded and fed from each tray The chapter also identifies the orientation that the media can be loaded long edge feed LEF or short edge feed SEF Paper Tray 1 This tray is the standard tray on oO Tray 4 Bypass This tray is also standard on the the printer It is a fully adjustable tray and is used for media sizes 5 5 x 8 5 in to 11 x 17 in A5 to A3 The capacity of this tray is 550 sheets of 75 g m or 20 lb paper Paper Tray 2 This tray is standard on the printer It is a fully adjustable tray and is used for media sizes 5 5 x 8 5 in to 11 x 17 in A5 to A3 The capacity of this tray is 550 sheets of 75 g m or 20 lb paper Paper Tray 3 This tray is the standard tray on the printer It is a dedicated tray and is set toa fixed size either A4 or 8 5 x 11 in The capacity
197. nting for convenience or added security Users can print the faxes in their mailboxes at anytime This option enables you to create edit and delete mailboxes There is also a facility to print a list of all 200 mailboxes The Mailbox List displays the list of mailboxes available on the system If a mailbox has already been set up and assigned the user name the name is displayed next to the mailbox number 212 ColorQube 9301 9302 9303 Multifunction Printer User Guide Service Settings Edit is used to set up or amend an individual mailbox Select the mailbox required from the Mailbox List and select Edit e Mailbox Passcode is used to enter a four digit passcode required to access the mailbox e Mailbox Name is used to enter a name for the mailbox such as the owner department or group Use the backspace key to delete an incorrect character entry or Delete Text to delete the entire entry e Mailbox Notification is enabled to provide notification of faxes received into the mailbox If disabled no notification is provided Delete Mailbox is used to delete a mailbox that has already been set up A confirmation screen displays a warning that the mailbox and its contents will be deleted if Confirm is selected Print Mailbox List is used to print a list of all the mailboxes available on the system Setup Fax Reports There are three fax reports available Activity Report Confirmation Report and Broadcast and MultiPoll Report This optio
198. o Administration and Accounting on page 195 for more information The options are Print Confirmation e Use to print a transmission report containing details about the fax together with a reduced copy of the first faxed page e The Confirmation report is printed after every transmission e When sending a fax to multiple recipients one report is printed listing all the recipients Print On Error Only e Touch this option to print the Confirmation report only if an error occurs with the transmission e Touch OK to save the selections and exit Starting Rate Use Starting Rate to select the speed at the printer starts transmitting the fax job A high starting rate should be used in good transmission areas and a low rate should be used in poor quality areas The options are Super G3 33 6 Kbps e Determines the transmission rate to be used based on the maximum capabilities of the receiving fax machine e This rate minimizes transmission errors by using Error Correction Mode ECM The initial transmission speed is 33 600 Bits Per Second bps G3 14 4 Kbps e Selects the transmission rate based on the maximum capabilities of the receiving fax machine e Initial transmission speed is 14 400 BPS This rate minimizes transmission errors by using ECM ColorQube 9301 9302 9303 Multifunction Printer 61 User Guide Fax Options Forced 4800 bps e Used in areas of low quality communication when experiencing telephone noise
199. o send the job to the printer over the Internet 162 ColorQube 9301 9302 9303 Multifunction Printer User Guide Scan Scan The Scan option displays a list of all the Workflow Scanning templates that were created using CentreWare Internet Services Use Scan options to create modify copy or delete Workflow Scanning templates Refer to Workflow Scanning on page 99 for more information about the Scan options ColorQube 9301 9302 9303 Multifunction Printer 163 User Guide Address Book Address Book The printer supports two types of address books e Internal A global address book provided by Lightweight Directory Access Protocol LDAP services e Public An address book created from a list of names and addresses saved in a CSV file format The Address Book tab is used to set up and manage a Public Address Book The file must be in a CSV format for the printer to be able to read the file contents The printer can have access to both an LDAP server and a Public Address Book If the system administrator configures these address books to provide access to users you can use either address book to select email recipients Refer to the System Administrator Guide for further information about Address Books 164 ColorQube 9301 9302 9303 Multifunction Printer User Guide Properties Properties The Properties option contains all the settings setups and default values for installing and setting up the printer These values are prote
200. o the previous screen or touch Cancel to exit The specified subject is displayed in the Subject field Output Color Touch Output Color to automatically detect and match the color of your original or produce monotone full color or a single color output from your original The options are e Auto Detect to select the output that matches your original e Black and White to select the monotone output regardless of the color of your original 78 ColorQube 9301 9302 9303 Multifunction Printer User Guide Email Grayscale to use gray scales instead of color Color to select the color output from your original 2 Sided Scanning The 2 Sided Scanning option allows you to set if one or two sides of your original document are scanned The options are 1 Sided is used if original documents are 1 sided 2 Sided is used if original documents are 2 sided Use the automatic document feeder to scan the originals with this option 2 Sided Rotate Side 2 is used if the original opens up like a calendar Use the automatic document feeder to scan the originals with this option Original Type Use this option to define the type of original being used for scanning Touching the correct option from the list of Content Type and How Original was Produced enhances the quality of your image Content Type Photo and Text is recommended for originals containing high quality photographs and halftones Using this setting the scanned image will contain medi
201. o their correct position If misfeeds persist or occur intermittently check the following points Handling of Media For optimum printing results observe the following when loading paper into the trays e Do not use folded or wrinkled paper e Donot load paper of varied sizes into the tray e Always fan transparencies and shuffle labels before loading Labels and transparencies can only be loaded into Tray 4 Bypass e Before loading paper into the trays fan the edges This procedure separates any sheets of paper that are stuck together and reduces the possibility of misfeeds Storing of Media It is important for optimum printing that paper is stored correctly Make a note of the following when storing paper e Store in ambient room temperature Damp paper may cause feed problems or poor image quality e Do not open paper packages until they are required for use The wrapper contains an inner lining that protects the paper from moisture e Store ona flat surface to avoid folding or curling of paper e Stack reams of paper carefully on top of one another to avoid crushing the edges Do not stack more than five reams on top of each other ColorQube 9301 9302 9303 Multifunction Printer 253 User Guide Troubleshooting Finishing Problems The finishing devices can occasionally experience misfeed stapler hole punch or stacking problems If a problem occurs message and clearance instructions are displayed on the touch scree
202. oard to type your password and then touch Done If an accounting system is in use on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User ID and Account ID e If a Foreign Device Interface FDI is installed you are prompted to access by using the device installed for example a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer 125 User Guide Log In Out 126 ColorQube 9301 9302 9303 Multifunction Printer User Guide Internet Fax This chapter includes Introduction on page 128 Internet Fax on page 129 Advanced Settings on page 132 Layout Adjustment on page 134 Internet Fax Options on page 135 Job Assembly on page 137 Log In Out on page 138 ColorQube 9301 9302 9303 Multifunction Printer User Guide 127 Introduction Introduction Internet Fax is a standard feature that can be enabled If enabled it is selected by pressing the Services Home button then touch Internet Fax Internet Fax enables the creation of an
203. ob options are displayed e Touch Save to store the job only or Save and Print to store and print the job e Job Name is used to type a name for the job e Save in Folder is used to select a location to store the job The Default Public Folder is available to all users other folders may have restricted access e Secure Saved Job is used to add a passcode to the job The job can only be accessed and printed by typing the passcode here e Program the Paper Paper Selection 2 Sided Printing Output Color Collate Orientation Staple Hole Punch and Output Destination as required Touch Submit Job at the top of the page to send the job to the printer over the Internet The job is processed and sent to the printer for saving or saving and printing depending on the selection Managing Saved Jobs Create New Folder Folders and the files saved within them can be managed using CentreWare Internet Services 1 2 ew i 44 Open the Web browser from your Workstation In the URL field type http followed by the IP Address of the printer For example If the IP Address is 192 168 100 100 type the following into the URL field http 192 168 100 100 Press Enter to view the Home page The CentreWare Internet Services options for your printer are displayed Note To find out the IP address of your printer print a Configuration Report Refer to Machine and Job Status on page 185 Touch Jobs Touch the Saved Jobs tab to
204. off using Don t Show Welcome Page again Description and Alerts A description of any problems or Alerts on the printer Billing Information Provides the machine serial number the number of Black Impressions Color Impressions and Total Impressions Usage Counters Provides more detailed information on printer usage such as total impressions number of copied sheets number of printed sheets number of faxes and number of large sheets Configuration Report This section displays the links to configuration information about the printer and the option to print the complete Configuration Report Supplies This option provides information about the status and life of printer consumables that includes solid ink Cleaning Unit and Automatic Document Feed Roller Trays This area displays status information about all the paper trays It also provides information about the tray media and settings Information Pages You can use this option to print individual guides that provide information about ColorQube 9301 9302 9303 Multifunction Printer services and features 158 ColorQube 9301 9302 9303 Multifunction Printer User Guide Status It also provides sampler pages that are used for checking quality and color settings Select the required guide or sampler page and select Print Smart eSolutions Smart eSolutions provides the ability to automatically send data to Xerox to be used for billing supplies tracking and reple
205. ok is on your computer or personal file space The file for the Shared Phonebook if you have one is on a server and can be shared with other people The Shared LDAP option will be linked to your company phonebook if you have one Select the required phonebook The system retrieves the phonebook information and displays the entries e Type a name or select the required name from the list e Use the arrow pointing to the recipient list to add a recipient from the phonebook to the list e To delete an entry from the recipient list select it use the Delete button and select Yes in the Remove Recipient window to delete it e To edit an entry from the recipient list select it use the Edit button to make the changes and click OK When you have selected all the required options select OK to continue making other selections for the job Cover Sheet The Cover Sheet option enables you to add a cover sheet to your fax Select Print a Cover Sheet to send a cover sheet with your job The cover sheet options are displayed 72 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax from PC Options Information The Information tab is selected by default Type the details of the sender to be included on the cover sheet e Sender Name e Sender Organization e Sender Email Address e Sender Telephone Number e Sender Fax Number From the Recipients drop down list e Select Show Recipient to print the names of the recipients
206. olume Finisher Tray 6 Post Process Inserter This optional has a comprehensive range of finishing options It collates offsets stacks and staples your output The top tray can receive up to 250 sheets of paper and the stacker tray up to 3000 sheets of paper This finisher can be fitted with the optional 2 3 or 4 Hole Punch kit and the Tray 6 Post Process Inserter kit Booklet Maker The High Volume Finisher is also available with a Booklet Maker that enables booklets to be folded and stapled Folded sheets and booklets are delivered to the booklet tray that can hold 10 30 booklets depending upon the number of pages If the flap on the right of the tray is folded down an unlimited number of booklets can be collected in a suitable container Tri fold Module If you have a High Volume Finisher with Booklet Maker a Tri fold module can also be fitted This enables your printer to tri fold booklets With the Tri fold module fitted the capacity of the finisher stacker tray is reduced to 2000 sheets Refer to Folding on page 12 for information about the folding options Note Thick stacks of paper can be removed from your finisher more easily by using the pause function Press the button as shown to lower the stacker tray to a more convenient height Then press the button again to return the stacker tray to normal height Alternatively it automatically resets after 30 seconds accessory is a feeder that sits on top of th
207. on Printer User Guide Server Fax Options Server Fax Options The Server Fax options provide access to fax features that are required for programing basic server fax jobs To access Server Fax Options press Services Home button and Server Fax Server Fax tab is displayed 2 Sided Scanning The 2 Sided Scanning option allows you to set if 1 or 2 sides of the original document are scanned The options are e 1 Sided is used if the original documents are 1 sided e 2 Sided is used if the original documents are 2 sided Use the automatic document feeder to scan the originals with this option e 2 Sided Rotate Side 2 select if the original opens up like a calendar Use the automatic document feeder to scan the originals with this option Original Type Use this option to define the type of original being used for scanning Making the correct selection enhances the quality of the output image The options are e Photo and Text is recommended for originals containing high quality photographs and halftones Using this setting the scanned image will contain medium quality pictures although the sharpness of text and line art is slightly reduced e Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art e Text produces sharper edges and is recommended for text and line art Resolution
208. on Report and information pages e Administrator only Ensures that the Configuration Report and information pages can be printed only by authenticated system administrators e Open to all users Provides all users with access to print the Configuration Report and information pages e Print Configuration at Power On Is set to Yes to print a configuration when the printer is powered on or No to disable the option e Print Now prints the Configuration Report immediately Reset UI to Factory Settings This option resets all the control panel and touch screen settings to their original state when the printer was set up at the factory A confirmation screen is displayed Select Reboot to continue with the reset and to reboot the printer Select Cancel to exit without resetting the settings ColorQube 9301 9302 9303 Multifunction Printer 205 User Guide Device Settings Interrupt Printing Enablement If this option is enabled jobs printing can be held in the job list for more urgent jobs to print e Enable instructs the printer to allow jobs to be interrupted e Disable instructs the printer not to allow jobs to be interrupted and held for more urgent jobs 206 ColorQube 9301 9302 9303 Multifunction Printer User Guide Service Settings service Settings The Service Settings are used to customize options that are specific to individual services such as Copy Fax or Print Copy Service Settings Select the Copy Service Settings
209. on is used to specify the paper type and color It is important that this setting matches the paper type and color loaded in the printer Select the appropriate Paper Type and Color setting and select Save e Repeat the process for each of the trays as required Timers Select the Timers option to access the following settings e Auto Resume Timer on page 201 e Held Job Timeout on page 201 e System Timeout on page 201 Auto Resume Timer If the printer is stopped during a job execution this feature determines if the printer automatically resumes the job after a set period of time or if it waits for user intervention to resume the job This can prevent a user leaving the printer in a stopped or paused state e Auto Resume is selected to automatically resume stopped operations at the designated time Select the period of time the printer waits for before resuming 15 120 seconds using the arrow buttons e Wait for User instructs the system to remain stopped until a user selects Resume or Cancel Held Job Timeout Use this option to enable the printer to delete jobs that have been held in the job list for a specified period of time and have been abandoned by a user email network scanning incoming server fax embedded fax and Internet fax jobs are not affected by this setting e Enable allows the printer to automatically delete held jobs after a specified period set the period of time 0 120 hours and 0 59 minutes using the arro
210. onfiguration If your IT infrastructure includes wireless connectivity you can connect the printer to the network with an optional wireless USB interface The printer can be configured for an active wired or wireless interface but not for both interfaces active simultaneously All printer services available over the wired interface will also be available through the wireless interface Detailed wireless configuration must be completed through a connection to CentreWare Internet Services A wireless network connection provides the same access and services as a wired connection A wireless network connection is faster than USB and allows direct access to setting of the printer by using CentreWare Internet Services For more information on wireless settings and configuration refer to the System Administrator Guide 142 ColorQube 9301 9302 9303 Multifunction Printer User Guide Printing Options Printing Options Use the Printing Options tab to select the basic printing requirements for your job Identify the type of job being submitted the paper sides printed finishing and quality requirements Note Some features are only supported by specific printer configurations operating systems or driver types You may see more features or options listed than your specific printer supports Job Type Use this option to select the type of job being submitted to the printer Normal Print prints the job immediately without requiring a passcode
211. onotone full color or a single color output from the original automatically Use More to access all the options The options are e Auto Detect to select output that matches the original e Black and White to select monotone output regardless of the color of the original ColorQube 9301 9302 9303 Multifunction Printer 35 User Guide ID Card Copy Options Reduce Enlarge A variety of options are available on the printer to enable you to reduce or enlarge the output from the original This includes selecting a specific ratio either proportionately or independently and choosing from a selection of pre defined preset buttons For convenience easy access to ratio selection can be found on the ID Card Copy tab in the Reduce Enlarge area Images from originals placed on the document glass can be enlarged or reduced in any proportion 25 400 To reduce or enlarge the image 1 Press the Services Home button and touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Reduce Enlarge e Touch buttons to select the required reduction or enlargement percentage e Alternatively touch ratio 100 and use the numeric keypad to type the ratio required e To set the output image to be the same size as the original set the ratio window to 100 4 Touch More for additional options a To reduce or enlarge touch an option e Proportional reduces or enlarges the image proportionally 25 400 e Independent allows you to
212. ons to confirm or cancel the choices e Cancel resets the screen and returns to the previous screen e OKsaves the selections made and returns to the previous screen e Close closes the screen and returns to the previous screen Instructions for making a copy and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting is enabled on the printer you may have to type login details to access the features Refer to Log In Out on page 31 8 ColorQube 9301 9302 9303 Multifunction Printer User Guide Copy Options The Copy tab includes basic copying selections such as Output Color Reduce Enlarge Paper Supply 2 Sided Copying and Copy Output Output Color The Output Color options include selections to automatically detect and match the color of your original or produce monotone full color or a single color output from your original automatically Touch More to access the following options e Auto Detect selects output that matches your original e Black amp White selects monotone output regardless of the color of your original e Color selects color output from your original e Single Color selects a single color output regardless of the color of your original Reduce Enlarge A variety of options are available on your printer to enable you to reduce or enlarge the output from your original These options include selecting a specif
213. option to access the following settings e Feature Defaults on page 207 e Edge Erase Presets on page 207 e Image Shift Presets on page 207 e Reduce Enlarge Presets on page 208 e Reading Order Options on page 208 e Auto Image Rotation on page 208 Feature Defaults Is used to select the default settings for each programing feature within the Copy service such as paper supply output and 2 sided e Select the default required for each feature in each of the programing tabs e Select Save Defaults The selected settings become the default settings for each copy job A confirmation screen is displayed e Select Done to return to the previous screen Edge Erase Presets Enables you to set up the Edge Erase pre set entries There are 2 pre named pre set options and an Available setting All of the presets can be customized with names and settings to meet your needs Note The printer applies an automatic edge deletion to all the printed output e Select the preset option required from the Presets menu e Select the side options as required Side 1 Side 2 and Mirror Side 1 e Select Name to customize the name of the preset option Use Clear Text to clear the existing name and type a new name by using the touch screen keyboard Use the option or backspace in the keyboard to delete an incorrect entry or to delete the entire entry Select Save e Enter the deletion amounts for the Top Bottom Left and Right margins The parameters e
214. opy an ID Card 1 Lift the automatic document feeder Place the ID card face down onto the document glass and align it to the arrow at the top right rear corner Close the automatic document feeder 2 Press the Clear All AC button once to cancel any previous screen programing selections 3 Press the Services Home button and touch ID Card Copy The ID Card Copy features are displayed 4 Select the required enlargement or reduction 5 Select the paper tray required for the job The graphic on the screen changes to reflect the orientation of the output paper 6 Touch Image Quality Side 1 and program the features required for side 1 7 Type the copy quantity by using the numeric keypad and press Start on the Control Panel to scan side 1 of the ID card 8 Lift the automatic document feeder and turn over the ID card to enable side 2 to be scanned Close the automatic document feeder 9 Touch Image Quality Side 2 and program the features required for side 2 10 Press Start to scan side 2 of the ID card The job is processed and printed Retrieve your copies from the output tray If your job is held in the list it requires additional resources to print To identify the resources required press the Job Status button Touch your job in the list and touch Job Details Once the resources are available the job prints Output Color The Output Color options include selections to detect and match the color of the original or produce m
215. or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound originals e Touch Auto Suppression to automatically suppress unwanted background e Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Touch Manual Contrast to set the level of contrast yourself Move the indicator toward the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator toward the Less setting to reproduce more detail in light and dark areas of the original e Touch Auto Contrast to automatically adjust the contrast settings Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents The options are e Sharing and Printing is used for sharing files that are going to be viewed onscreen and for printing most standard business documents This setting results in a small file size and normal image quality ColorQube 9301 9302 9303 Multifunction Printer 81 User Guide Advanced Settings Archival Small File Size is the best for standard business documents that are stored electronically for record keeping purposes This setting results in the smallest file sizes and normal image quality OCR is best for documents that need to be processed by Optical Character Recognition OCR software Th
216. or edited e Date to add today s date in a specified format and position on the page The date printed is the date set on the printer e Bates Stamp to add a selected Bates Stamp at a specified position on the page Bates Stamping is used primarily in the legal and business fields and consists of a set prefix such as a case number or client reference together with a page number applied to a document as it is being processed The prefix can contain up to eight alpha numeric characters You can add a new prefix or choose an existing one from the list provided Page Numbers Use the following instructions to program Page Numbers 1 Select the Output Format tab the Annotations button and then Page Numbers 2 Select the On button 3 Specify the position of the page number by selecting one of the arrow buttons on the right 4 Select the Page Number input box and use the numeric keypad to type the starting page number you want printed on the copy output 5 From the drop down menu on the left select either All Pages or All Pages Except First to determine pages the page number will apply to 6 Select OK to store the selections and return to the Annotations screen Program additional annotations as required 7 Program the Format amp Style options required for Annotations Refer to Format and Style on page 26 for instructions 8 Select OK to confirm the selections and run the job Comment Use the following instructions to
217. or example a power fault occurs causing the printer to be inoperable Customer Clearable Faults A Customer Clearable fault is a fault that can be cleared by the user There are three categories of Customer Clearable faults e Low Level Fault This occurs when a subsystem detects a customer clearable fault For example when a stapler runs out of staples the print and copy features are still operable but the stapler function is not e Failure Fault This is declared when a Low Level Fault causes a major subsystem to become unavailable For example when a paper misfeed is detected the print and copy functions are made inoperable until the paper is cleared by the user e Reset Fault This can be cleared by powering the printer off and then on ColorQube 9301 9302 9303 Multifunction Printer 251 User Guide Troubleshooting Status Messages Status Messages are informal messages that do not impact the printer from functioning properly There are two categories of Status Messages e Warning Messages are informational and usually have to do with replacing consumables The messages warn the local user of impending problems or actions that need to be taken to avoid a fault occurrence For example if the Cleaning Unit is close to the end of its life the printer displays a warning message that the unit needs to be replaced soon At this time the system sets a predefined limit until a Customer Clearable fault is declared to change the Clean
218. ouch the entry in the list and touch the Details button Edit the entry as required and touch OK Touch Close to return to the Address Book screen The scanned image is sent to all the contacts in the Recipients list ColorQube 9301 9302 9303 Multifunction Printer 49 User Guide Scan To Using Favorites Scan To Using Favorites 1 The Scan To Favorites option must be enabled and set up by the system administrator If frequently used individual names and other details have been grouped as Favorites within the address book they can be accessed using the Favorites button Touch the Favorites button A list of individual names used often from the Address Book which are called Favorites is displayed 2 Touch the required recipient in Favorites Select recipients then press Start to submit the job Optionally you can adda contact to the Recipients list by touching OK Continue adding recipients as required Use the Search option to search for a specific entry Touch Search type the required name by using the touch screen keyboard and touch Search The matching entries are displayed Touch the required name from the drop down list and add the recipient to the recipient list 3 To view the details of an existing entry touch the entry from the list and touch the Details button Edit the entry as required and touch OK 4 Touch Close to return to the Favorites screen The scanned image is sent to all the f
219. out any text or line art Produces the best quality for photos but reduced quality text and line art Map is used if the original is a map or contains intricate line art and text Newspaper Magazine is used if the original is from a magazine or newspaper that contains photographs or text How the Original was Produced Printed is for originals that have come from a magazine book or newspaper or that have been printed on a large printing device Photocopied is for originals that are photocopies Photograph is for high quality photographic originals Inkjet is for originals that have been produced using an inkjet printer Solid Ink is for originals produced by a solid ink printing process such as output from this printer File Name This feature enables you to name the file that is stored Using the touch screen keyboard enter the name of the file e Upto 40 alphanumeric characters can be entered e Use or backspace in the keyboard to delete an incorrect entry or to delete the entire entry e Touch to access additional language keyboards Touch OK to save the selections and exit ColorQube 9301 9302 9303 Multifunction Printer 103 User Guide Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality To access the Advanced Settings press the Services Home button and touch Workflow Scanning then touch Advanced Settings tab Ima
220. own menu The Group is added to the Recipients list Continue adding Individual or Group entries as required 4 To view the details of an existing entry touch the entry from the list and touch Details and touch Close to return to the printer address book screen 5 Touch Close to return to the fax options screen The fax is sent to all the numbers in the Recipients list Favorites The Favorites is used to store contacts can be individuals or groups used frequently Therefore a contact can contain an individual fax number or multiple fax numbers in the case of groups To add edit or remove Individual or Group entries refer to System Administrator Guide 54 ColorQube 9301 9302 9303 Multifunction Printer User Guide Dialing Options If numbers have been designated as Favorites they can be accessed using the Favorites option 1 Touch Favorites A list of individuals and group added in the Favorites is displayed 2 Touch the required recipient and touch OK The number is added to the recipients list and return to the fax options screen Continue adding recipients as required The fax is sent to all the numbers in the Recipients list ColorQube 9301 9302 9303 Multifunction Printer 55 User Guide Fax Fax These Fax options provide access to fax features are required for programing basic fax jobs To access the Fax options press the Services Home button and then touch Fax The Fax tab is displayed 2 Sided Scannin
221. paper additional kits e Weights ranging from 60 g m to 216 g m 16 56 lb e Media types e Bond standard or recycled paper e Card e Pre printed media e Hole punched paper Tray 5 must not be used to feed labels transparencies envelopes tabs or carbonless paper Tray 4 Bypass can be used for these media types Loading Tray 5 The requested paper size and type must be loaded in the tray and the settings cannot be adjusted by the user Note The printer does not warn you if media of incorrect size is loaded A CAUTION A problem may occur if a tray is opened while it is being used to feed media 1 Press the button to open the door Opening the tray automatically lowers an elevator in the base of the tray Wait for the paper tray to lower 2 The required media is displayed on the screen Ensure that the correct media is loaded 3 Place the media in the tray The media must be positioned against the right side of the tray e Load pre printed paper face down and with the top toward the front of the printer e Load hole punched paper with the holes on the left edge Paper must not be loaded above the maximum fill line 4 Close the door When the door is closed the elevator rises to feed the media 176 ColorQube 9301 9302 9303 Multifunction Printer User Guide Tray 6 Tray 6 Tray 6 or Inserter is an optional paper tray for use with the HVF and is used for inserting post process sheets in t
222. pe in the Text field This text is displayed in the document as a watermark e Time Stamp uses a time stamp as the watermark Select to include the weekday date time and or time zone in the Time Stamp Format drop down list e Picture uses a picture as the watermark The picture can be in the Bitmap GIF or JPG format Specify the file name in the File Name field or select the Choose File button to browse the picture that you want to use Font If you selected Text or Time Stamp select this option to access the Font screen to change the font family style size and script to be used for the text Font Color If you selected Text or Time Stamp select this option to access the Color screen to change the color to be used for the text If you selected Text or Time Stamp use the rotation arrows to get the required angle of the text on the page The default angle is 45 degrees Use the position boxes to shift the watermark from the center of the page or select the Center option to center align the watermark Use the arrow below the Preview area to select the paper size scale density and orientation to be used for the preview image of the watermark Select Color or Black and White to display the watermark in the selected font color or gray respectively Note All applications do not support watermark printing ColorQube 9301 9302 9303 Multifunction Printer User Guide Advanced Advanced The Advanced tab enables you to select ad
223. plain and colored paper as well as a lightweight card It is also the type used when loading carbonless paper The following paper types are not recommended e Coated paper e Conductive paper e Paper containing talc e Highly glossy paper e Paper containing wax stearate or plasticizer Pre Punched This media type is used for hole punched media that has two or more holes along one edge for use in ring binders and notebooks To ensure ink is not placed where the holes occur a small deletion is applied to the binding edge of the image ColorQube 9301 9302 9303 Multifunction Printer 179 User Guide Media Types e Load pre punched paper with the holes on the right edge in Trays 1 2 3 and 6 e Load pre punched paper with holes on the left edge in Tray 4 and Tray 5 Note If the deletion affects the output image refer to Copy on page 7 for instructions on using Image Shift A CAUTION Before loading the media make sure that any plugs the round pieces cut out of the paper to create the holes do not remain in the stack If they get into the system they can cause jams and can also damage the internal components of the printer Fan the media to help separate the individual sheets Transparencies Transparencies are used to create images that can be projected on a screen for presentations or as covers Transparencies are made of polyester film coated with a chemical substance Clear transparencies allow maximum presentation space
224. played Note To find out the IP address of your printer print a Configuration Report Refer to Machine and Job Status on page 185 Touch Jobs Touch Saved Jobs tab to access the folder options Touch Manage Folders The window displays all the Public folders and any Private folders belonging to you Check the box next to the folder you want to modify Touch options required for the folder The folder can be deleted by touching the Delete Folders button The folder and the contents of the folder are deleted from the list on this screen and the list of available folders at the printer ColorQube 9301 9302 9303 Multifunction Printer 45 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 46 To log in press the Log In Out button on the control panel Pressing a locked service will also prompt you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your password and then touch Done If an accounting system is in use on the printer you may also need to type additional information e If Xerox Standard Accounting is enabled you need to log in by using your Xerox Standard Accounting details e If Network Accounting is enabled you must type your User
225. port Refer to Machine and Job Status on page 185 for instructions ColorQube 9301 9302 9303 Multifunction Printer 111 User Guide Job Assembly New Templates 1 To create a template touch Scan and touch Create New Template Note A New Distribution Template General Information window is displayed 2 Enter the name that you want to appear as the template name on the printer 3 Complete the Description and Owner fields if required 4 Touch Add to create the template The new template name is added to the list on the left of the screen The new template is populated with the same settings as the Default template You can now modify the settings as required Modifying a Template Existing templates can be modified by using CentreWare Internet Services 1 To modify a template touch CentreWare Internet Services Scan 2 Select the required template from the list on the left of the screen The template settings are displayed Refer to Template Options on page 113 for information about the available settings 3 Touch Edit to change the options required 4 Touch Apply to save the selections and exit Copying a Template A template can be copied and used as a base for a new template by using CentreWare Internet Services 1 To copy a template touch CentreWare Internet Services Scan 2 Select the required template from the list on the left of the screen 3 Touch Copy 4 Enter the new template name and the template de
226. ppropriate settings to be applied to individual pages or segments of a completed job First split the originals into sections for individual programing 1 s 2 N Touch Build Job on the Job Assembly tab and touch On Note The recipient details must be entered prior to scanning Touch Options and Display summary window between segments to view the Build Job screen during scanning Touch the options required for the first segment of the job Load the first segment originals and touch Start Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job screen Using Program Next Segment touch the options required for the second segment Load the second segment originals and touch Start Repeat these steps until all the segments of your job have been programmed and scanned After the last segment has been scanned touch Submit the Job to indicate that you have finished scanning and the job can be processed and completed ColorQube 9301 9302 9303 Multifunction Printer 87 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 88 To log in press the Log In Out button on the control panel Pressing a locked s
227. quipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should make sure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas A CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate 236 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Regulations The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment Europe Radio Equipment amp Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN
228. r User Guide Copy Options Copy Output The most commonly used Copy Output options are selected directly from the Copy tab The options available are dependent on the finishing device and kits installed Refer to Finishing Devices on page 13 Collated sorts the copies into sets 1 2 3 1 2 3 1 2 3 1 Staple Portrait staples in one of the short edge corners depending on how the originals are loaded 1 Staple Landscape staples in one of the long edge corners depending on how the originals are loaded Folding a new window opens providing access to the folding options Refer to Folding on page 12 Use More to access the following additional output options e Uncollated sorts the copies into stacks 1 1 1 2 2 2 3 3 3 e Staple The stapling options available are dependent on the finishing device available and the configuration setup For information about the available finishing devices refer to Finishing Devices on page 13 Off When staples are not needed use this option 1 Staple When this option is selected a single staple is positioned in the top left corner of the output 2 Staples When this option is selected two staples are positioned parallel to the left or top edge of the copies Multi Staple When this option is selected depending on the size of the copy paper three or four staples will be positioned parallel to the left edge of the copies For example e 4 Staples A4 LEF A3 8 5 x 11 in LEF 11 x 17 in
229. r Computer button to save or view a Comma Separated Values CSV file containing detailed information about printer usage and any problems that have occurred on your printer e Use the Refresh button to view the latest status information For information about configuring the Maintenance Assistant settings refer to the System Administrator Guide 160 ColorQube 9301 9302 9303 Multifunction Printer User Guide Jobs Jobs The Jobs option provides information about all the incomplete jobs in the Job List on the printer and the Saved Jobs Active Jobs Use this option to check the status of your job The Incomplete Jobs list displays a list of the current jobs and the status of each job Saved Jobs Jobs that which have been saved to the printer memory can be accessed using the Saved Jobs option A Saved Job can be selected and printed deleted copied or moved For information about creating and managing Saved Jobs see Saving Jobs for use with Print From on page 43 ColorQube 9301 9302 9303 Multifunction Printer 161 User Guide Print Print The Print option enables you to send a print ready job such as a PDF or PostScript file to the printer over the Internet You can send the job from your desktop or from a remote location To use the Job Submission option e Type the file name of the job that requires printing or use the Browse option to locate the file e Program the required printing options e Select Submit Job t
230. r Guide Notices and Safety Notices and Safety Read the following instructions carefully before operating the equipment Refer to them as required to ensure the continued safe operation of the equipment The Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only A WARNING Unauthorized alterations that can include the addition of new functions or connection of external devices can affect product certification Contact the Xerox representative for more information 224 ColorQube 9301 9302 9303 Multifunction Printer User Guide Safety Labels and Symbols Safety Labels and Symbols All warnings and instructions marked on or supplied with the product should be followed A WARNING This label alerts the users about an area of the equipment that is a sharp edge This edge could cause lacerations if extreme force is used on the guard that prevents contact in normal use The edge is colored yellow to indicate the area to be avoided A WARNING These labels alert users to areas of the equipment that are heated The surfaces are safe to touch but long term contact may result in discomfort ColorQube 9301 9302 9303 Multifunction Printer 22
231. r Reprint the job copies Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Background appears on copies Reprint the job e Make sure the automatic document feeder is fully closed when using the document glass Enable Auto Suppression for the Background Suppression feature in the Image Quality options The image has shifted or is split incompleteor e Reprint the job scrambled Steps in horizontal or vertical lines e Reprint the job e Fix the image quality problems using the Light Lines Quick option Refer to Image Quality Problems on page 255 for instructions Print color is not what was expected Reprint the job Use a higher quality print mode Select a different color correction from the print driver Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Try using different colors in the document Copy color is not what was expected e Reprint the job e Use a higher quality print mode e Select a different Original Type e Fix the image quality problems Refer to Image Quality Problems on page 255 for instructions Small white specks or graininess appears on e Reprint the job the output e Use a higher quality print mode e Print 1 sided rather than 2 sided e Use a smoother paper Missing or weak image on output Reprint the job e Make sure paper is the correct type and size and is properly loaded in the tray
232. rected in the user documentation Do not remove covers or guards fastened with screws There are no parts behind these covers that you can consider for maintenance or service Consumables Information 228 Store all consumables in accordance with the instructions provided on the package or container Keep all consumables away from the reach of children Cartridges When handling cartridges avoid skin or eye contact that can cause irritation and inflammation Do not attempt to disassemble the cartridge This can increase the risk of skin or eye contact ColorQube 9301 9302 9303 Multifunction Printer User Guide Operational Safety Information Product Safety Certification This product is certified by the following agency using the safety standards listed Agency Standard Canadian Standards Association UL60950 CSA 22 2 No 60950 Canadian Standards Association IEC60950 EN60950 This product has been manufactured under a registered ISO9001 quality system ColorQube 9301 9302 9303 Multifunction Printer 229 User Guide Basic Regulations Basic Regulations Xerox has tested this product for electromagnetic emission and immunity standards These standards are designed to mitigate any interference caused or received by this product in a typical office environment Regulatory Information for the 2 4 GHz Wireless LAN Module This product contains a 2 4 GHz wireless LAN radio transmitter module which complies with the requirement
233. ric keypad select the fax number field and enter the fax number required 2 If special characters are required use Dialing Characters to enter the number plus additional dialing characters Refer to Dialing Characters on page 91 3 Touch Add to add the number to the recipient list Enter additional numbers as required The fax will be sent to all the numbers in the recipient list Dialing Characters Additional dialing characters can be accessed by touching Dialing Characters Use this option to enter the fax number if special characters are required To enter a fax number using the dialing characters 1 Touch Dialing Characters 2 Use the numeric keypad to enter the number plus additional dialing characters The following characters are available Dial Pause is used to pause between numbers The pause allows time to switch from an inside to an outside line during automatic dialing For additional pause time add multiple pauses If you are using charge code numbers enter a pause after the fax number but before the charge code number Long Pause I is used to enter a long pause between numbers Mask Data is used to protect confidential information For example if a special charge code or credit card number is required for a call simply use the Mask Data character touch the character before entering confidential numbers After the last confidential n
234. riginals do not cover the maximum fill line on the automatic document feeder guides Refer to www xerox com paper for specification information Image Quality Problems Additional options for correcting image quality problems are available in Tools They provide various tests to check the functionality of the system and identify performance levels e Press the Machine Status button e Select the Tools tab e Select Troubleshooting The following troubleshooting options are displayed Support Pages Use this option to print the Troubleshooting Print Quality Page and the Jet Test Pages The Troubleshooting Print Quality Page provides information about problem solving and the options that can be used to resolve issues The Jet Test Pages highlight any image quality issues on your printer Use the Print option to print the pages Fix Image Quality Use this option to fix the image quality problems on your printer Print a test page and then analyze the output and choose one of the options to fix the problem e Light Lines fixes unexpected continuous lines of lighter colors or empty stripes visible on the printed output e Smears fixes streaks smudges and ink spots of same or different colors scattered over the printed output e Advanced provides a list of expert routines Customer Support may direct you to select this option Advanced Use this option to select a quick or full fix for the light line problems or fix the problem of in
235. rinter including options for Image Quality Output Color Reduce Enlarge Paper Supply Output Format Background Suppression and other functions ID Card Copy is a standard feature and is selected by pressing the Services Home button and touching ID Card Copy When ID Card Copy is selected the printer scans the originals and stores the images It then prints the images based on the selections made Most feature screens include these buttons to confirm or cancel the choices e Cancel resets the screen and returns to the previous screen e OKsaves the selections made and returns to the previous screen e Close closes the screen and returns to the previous screen Instructions for making an ID Card copy and using the basic features are provided in ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting is enabled on the printer you may have to type login details to access the features For details see Log In Out on page 46 34 ColorQube 9301 9302 9303 Multifunction Printer User Guide ID Card Copy Options ID Card Copy Options The ID Card Copy tab includes basic options such as Output Color Reduce Enlarge Paper Supply and Copy Output You can copy both sides of an ID card or small document onto one side of paper Each side is copied using the same location on the document glass The printer stores both sides and prints them side by side on paper To c
236. rmation screen displays the list of recipients you have chosen If you wish to make any changes edit the details by selecting the button with a pencil icon If the details are correct select OK Your fax will be submitted to the printer job list ready to be transmitted Press the Job Status button on the control panel to display the job list Your job is displayed in the list If there are no other jobs in the list your job may have been processed Refer to Machine and Job Status on page 185 ColorQube 9301 9302 9303 Multifunction Printer 71 User Guide Fax from PC Options Fax from PC Options Recipients Use the Recipients option to type a recipient or group of recipients for your fax li Select Fax as the Job Type on the Properties screen of the print driver The Fax screen will open The Recipients tab is the default tab To add a recipient click the Add Recipient button Type the following information for the recipient e Name e Fax Number e Organization e Telephone Number e Email Address e Mailbox Select OK Your entry is added to the recipient list Select the Save icon on the Recipients screen if you want to add the recipient to your Personal Phonebook To enter a recipient from a phonebook click the Add From Phonebook button You can choose from three Phonebooks Personal Shared and Shared LDAP The Personal and Shared phonebook information is stored in data files The file for your Personal Phonebo
237. round Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when the original is on colored paper e Touch Auto Suppression to automatically suppress the unwanted background e Touch Off to turn the Background Suppression feature off particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound originals e Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image e Touch Manual Contrast to set the level of contrast Move the indicator towards the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator towards the Less setting to reproduce more detail in light and dark areas of the original Resolution The Resolution affects the appearance of the scanned image A high resolution produces a better quality image A low resolution reduces the communication time The options are e 72 dpi is recommended for output displayed on a computer It produces the smallest file size e 100 dpi is recommended for output that delivers low quality text documents 132 ColorQube 9301 9302 9303 Multifunction Printer User Guide
238. rovided in the System Administrator Guide Online Offline Use this option to disconnect the printer temporarily from the network Selecting Offline disconnects the printer from all networks Any job entering the system is held Any current outgoing jobs are not completed while the system is offline Select Online to reconnect the printer to the network TCP IP Settings This option enables the system administrator to enter the TCP IP settings for the printer Advanced Settings This option enables the system administrator to set up Network Settings A warning screen is displayed Prior to accessing these settings as a Network Controller reset is required after the settings are changed These settings must only be accessed and entered or changed by the system administrator Network Logs Use this option only if instructed to do so by the Xerox Support Center This option is used to download log information that can help to troubleshoot network related problems USB Settings This option is used to set up the USB Port at the rear of the printer This port is used for software tools and for direct printing through a print driver This option cannot be used for direct printing through a USB Flash Drive The USB Port on the left side of the printer supports this function ColorQube 9301 9302 9303 Multifunction Printer 215 User Guide Accounting Settings Accounting Settings Accounting settings are used to configure the accounting op
239. rs requiring further investigation from Xerox diagnostic information can be sent directly to Xerox by using the Maintenance Assistant option e Access the Maintenance Assistant option by selecting the Machine Status button The Maintenance Assistant button is on the Machine Information tab e Select the Maintenance Assistant button The option to send diagnostic information to Xerox is provided e Select the option and follow the screen messages to send the information to Xerox This information will assist Xerox in identifying the problem ColorQube 9301 9302 9303 Multifunction Printer 259 User Guide Further Assistance 260 ColorQube 9301 9302 9303 Multifunction Printer User Guide
240. s Printer Default Type You can select Automatically Select to enable the printer to select the paper type Select by Tray Use this option to select a specific tray for printing the job The printer uses only the paper in the selected tray even when more than one tray contains the same paper size and type You can select Automatically Select to enable the printer to select a tray loaded with the required size and type of paper Transparency Separators Select this option to display the Transparency Separators screen If the Blank Separators or Printed Separators option is selected a blank or printed sheet is respectively placed after each transparency From the Separator Color drop down list you can select the separator color 2 Sided Printing You can have your job automatically printed on both sides of a sheet of paper e 1 Sided Print prints on one side of paper or transparency Use this option when printing on transparencies envelopes or labels e 2 Sided Print prints on both sides of a sheet of paper The images are printed so that the job can be bound on the long edge of the sheet e 2 Sided Print Flip on Short Edge prints on both sides of a sheet of paper The images are printed so that the job can be bound on the short edge of the sheet Note Some media types sizes and weights cannot be automatically printed on both sides Refer to www xerox com paper for specifications information Finishing Use this drop down
241. s Refer to Dialing Characters on page 53 3 To send to a remote mailbox you need the mailbox number of the recipient Type the Mailbox Number in the range 001 200 Type the 4 digit Mailbox Passcode Touch OK to save the selections and exit Use Delay Send to program a delay time to send the fax Refer to Delay Send on page 62 Load the originals and touch Start on the Control Panel to send the fax to the private mailbox A Store to Remote Mailbox message is displayed showing information ee el If enabled by the system administrator a report is printed once the documents are sent to the remote mailbox Store to Local Mailbox This feature allows you to store documents to be polled The document is stored in your mailbox on the printer and automatically sent to a remote fax machine when requested 1 Touch Store to Mailbox Type the Mailbox Number in the range 001 200 Type the Mailbox Passcode Touch OK to save the selections and exit a a eS Load the originals and touch Start Your fax job is scanned and stored in the mailbox and the Mailboxes screen returns Print Local Mailbox Documents Faxes stored in your mailbox can be printed 1 Touch Print Local Mailbox Documents 2 Type the Mailbox Number in the range 001 200 3 Type the Mailbox Passcode 4 Touch Print All Documents to print the contents of the mailbox The documents can be deleted after printing depending on the Mailbox amp Polling Policies set
242. s an individual amount to be erased from each of the edges Use the arrow buttons to adjust the amount for each edge 0 50 mm 0 2 in Touch OK to save the selections and exit Blank Page Management Blank Page Management allows you to include or exclude blank pages in your originals when scanning The options are e Include Blank Pages is used to include blank pages e Remove Blank Pages is used to ignore non imaged pages in your originals This setting is useful when scanning 2 sided originals with no image on side 2 Select OK to save your selection and exit 108 ColorQube 9301 9302 9303 Multifunction Printer User Guide Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored for example the file name the file format and the overwrite conditions To access the Filing Options press the Services Home button and touch Workflow Scanning then touch Filing Options tab File Format File Format determines the type of file created You can select the file format you wish to use for the scanned image The options are Portable Document Format PDF allows recipients with the right software to view print or edit the file no matter what their computer platform e Image Only optimizes the file for viewing and printing and cannot be modified e Searchable runs the file through an OCR process This can take a few minutes but allows the text in the file to be searchable and e
243. s screen 8 To change the folder password or delete the folder use the Modify Folder The private folder is now set up and will display in the templates list when Workflow Scanning is selected on the printer Using Scan to Mailbox 1 Load the original documents in the automatic document feeder or on the document glass 116 ColorQube 9301 9302 9303 Multifunction Printer User Guide 10 11 12 Job Assembly Press the Clear All AC button twice and then Confirm to cancel any previous screen programing selections Press the Services Home button and touch Workflow Scanning The Workflow Scanning features are displayed Select the private folder template from the templates list Enter the folder password by using the touch screen keyboard The template settings are updated to the customized settings defined when the folder is created Make programing changes to Output Color 2 Sided Scanning Original Type and Scan Presets as required Refer to Workflow Scanning Options on page 102 for more information Additional Workflow Scanning options are provided on each of the tabs Refer to the following sections for further information e Advanced Settings on page 104 e Layout Adjustment on page 107 e Filing Options on page 109 e Job Assembly on page 111 Press Start to scan the originals and process the Workflow Scanning job Remove the originals from the automatic document feeder or glass when scanning is co
244. s specified in FCC Part 15 Industry Canada RSS 210 and European Council Directive 99 5 EC Operation of this device is subject to the following two conditions 1 This device may not cause harmful interference 2 This device must accept any interference received including interference that may cause undesired operation Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital printer pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a commercial environment This equipment generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference in radio communications Operation of this equipment in a residential area can cause harmful interference that the user will be required to correct at his her own expense If this equipment does cause harmful interference to radio or television reception that can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiver e Increase the separation between the equipment and the receiver e Connec
245. s you if the tray runs out of paper during a job 1 Make sure the tray is in the down position For larger media use the tray extension 2 Place the media on the tray Locate the media to the right edge e Load pre printed paper and labels face down and with their top toward the front of the printer e Load hole punched paper with the holes on the left e Load transparencies face down with the white strip on the left For information about loading tabs refer to Pre Cut Tabs on page 181 Paper must not be loaded above the maximum fill line 174 ColorQube 9301 9302 9303 Multifunction Printer User Guide Tray 4 Make sure that the guides just touch the paper The paper settings for the tray are displayed on the touch screen The tray detects the position of the side guide to determine the size of the media Touch Confirm or change the settings as required ColorQube 9301 9302 9303 Multifunction Printer 175 User Guide Tray 5 Tray 5 Tray 5 is an optional high capacity paper source When installed Tray 5 takes priority as the primary paper feeder This tray is a dedicated tray and as standard feeds A4 or 8 5 x 11 in LEF media Additional kits can be purchased and enable the tray to take either A4 8 5 x 11 in or 8 5 x 14 in SEF or A3 or 11 x 17 in SEF The following media can be loaded in Tray 5 e Upto 4000 sheets of 75 g m or 20 lb paper A4 or 8 5 x 11 in LEF up to 2000 sheets of 75 g m or 20 lb
246. saleddd so haseMeeeGaeseadheeeaso4eeeseehoteneesetaseeeees 144 PRIMING ODUONS e eeraa eae eee sess bese sabe Aeeecee anes aeee esas Shea emeeeeee 145 MINA GC OP HONS ee see case cece c heaven heenieaniueseecae E seeeeeaes eens 150 DOCUIMENE ODON lt 222c22eessece eescceccmscoatecassenseseeaseenweaseneneeenes ener enea 151 POV ONC CO xen sacs ch cere E Bs ne oh eee E eee ees 155 CentreWare Internet Services IMOGUGHION 4 235202 ecces ane doeuaeesesceseweeseeeeneenee sie ase ee eenseeseaeeaacs 158 Accessing CentreWare Internet Services e cence cence nee n eens 159 AUS pgp ea E Ge HERE REET Eeee Gees bGs eet E E E A eee eens esocewanaearse 160 NOS sete ee E ee eee ee soe se eee ee eee eee 163 PII pecacuceeecapacyoanacquaseadiwasesdsat4 comtucatecusunsaaaat saa EERE 164 Ces ee ee eT eee eee ee ere eee err ee ee ee E ee 165 Add OSE BOOK cere ee a ye ee eee neeae pope ERS 166 PODES cae veuecaesee eames re ste ae ase eee ee ee 167 IT H 168 TIC IOs a 4445 pew E bua ieu eae wae aaie saree a ahr aeeinurewnutrn enn ene Ease ae 44444444 169 Paper and Media hs es E ese 2 on cee E E a eae ce E esanieredesesueeeehesesseenteaee sess 172 TOS TONE 3 gist os oe oe oe E E see sase cutee eee eee eee cece ae 173 WHY Si eee epee eesew reece eraser seers ae eae were ewes cose eae seo ueeaeeseeeeeoeeeeeee es 175 MOY A E 176 NOY Ohne goa eee eee E A E E EEEREN E sees ee eeeenaee seen sed 178 MOYO aerer ee seee E eed eisteaesnk eens eat 179 Media TYPO eae eae a
247. scription and owner if required If the name is not changed Copy is appended to the template name 5 Touch Add An exact copy of the original template is displayed with the new name 6 Select the copied template and make any required changes Deleting a Template Templates can be deleted by using CentreWare Internet Services 1 To delete a template touch CentreWare Internet Services Scan 2 Select the required template from the list on the left of the screen 3 Touch Delete The template is deleted from the list on the left of the screen Note The Default template cannot be deleted 112 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly Template Options Destination Services This option is used to select if the template is for filing and or faxing e File is selected if you only require the originals to be scanned and stored in the designated filing location e Fax is selected if you also require the scanned images to be faxed to a remote fax destination If this is selected the fax destination must also be entered File This option is used to select the filing location required for scanned images A default filing destination is always available If additional locations have been defined by the system administrator these can also be added to the template 1 To add anew destination touch Add The Filing Destination options are displayed 2 Touch Filing Policy required for the destina
248. se new settings remain in effect until changed or until the software application is closed and the print driver options revert to the default settings e Cancel Closes the dialog box and returns all settings in the tabs to the values that were in place before the dialog box was opened Any changes made are lost e Help The print driver help system is the primary source of information about using print drivers You can access the Help system through the Help buttons in the driver The Help system includes feature descriptions step by step procedures Xerox system information problem solving information and support information e Reset Resets the current tab and all its settings to the system default values The action of this button applies only to the current tab All other tabs remain unchanged e Earth Smart Settings Displays the Earth Smart Settings window that lists Earth Smart Features e Set 2 Sided Print Prints 2 sided to save paper e Turn off Banner Pages Turns off banner pages to reduce the amount of paper and ink used e Set 2 Up as my Layout Prints two pages of content on each sheet to reduce the amount of paper and ink used You can print ID in Margins only on the first page or on all the pages e Set Sample Set as my Job Type Use this option to print one copy of each job to check before printing all the required sets ColorQube 9301 9302 9303 Multifunction Printer 141 User Guide Wireless Configuration Wireless C
249. shadow density levels in each of the four process colors Select a process color and move the indicator up the scale for increased density and down the scale for less density for each of the three options ColorQube 9301 9302 9303 Multifunction Printer User Guide Layout Adjustment Layout Adjustment Using the Layout Adjustment features you can change the appearance of the output image This includes shifting the image producing a mirror image deleting an area from any or all of the edges of the original and copying from book originals Original Orientation Use to specify the orientation of the originals being scanned The options are e Portrait Originals refer to the image orientation on the original documents Use this option to select a Portrait image orientation Originals can be fed in any direction e Landscape Originals refers to the image orientation on the original documents Use this option to select a Landscape image orientation Originals can be fed in any direction e Upright Images refers to the direction the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder e Sideways Images refers to the direction the images are loaded in the automatic document feeder Use this option if the images are in the orientation matching the image shown when loaded in the automatic document feeder Select OK to sa
250. specified for the main job 5 Select OK to save your selections and exit All the exceptions programed appear in the table 6 If any exceptions pages require different programing such as a different paper color or a different number of inserts select the entry and use the Edit button to change the programing Watermark A watermark is a picture or text independent of that provided by the application printed on every page or the first page of the job The watermark options are provided in the drop down menu There are preset watermarks listed and available None Custom Draft Confidential and Copy Once a watermark is selected provide the text to be used in the watermark Use the Layering menu to select to print the watermark in the background in the foreground or to blend it with the job Also select to print the watermark on Page 1 only or on all pages Additional watermarks can be created using New The Watermark Editor screen is displayed with options for creating a new watermark e Name is used to type a name for the watermark The name appears in the watermark selection menu under the Watermark tab When creating a new watermark type a name that is not more than 255 characters e The next drop down menu allows you to choose the type of watermark to create Select one of the following options ColorQube 9301 9302 9303 Multifunction Printer 151 User Guide Document Options 152 e Text uses the characters that you ty
251. ss darkness contrast and sharpness of the image and customize the settings for color output Original Type Use this option to define the type of the original being copied Making the correct selection enhances the quality of the output The options are Content Type e Photo and Text is recommended for originals containing high quality photographs and halftones Using this setting the output will contain medium quality pictures though the sharpness of text and line art is slightly reduced e Text produces sharper edges and is recommended for text and line art e Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art e Map is used if the original is a map or contains intricate line art and text e Newspaper Magazine is used if the original is So a magazine or newspaper that contains photographs or text How the Original was Produced e Printed is for originals that have come from a magazine book or newspaper or that have been printed on a large printing device e Photocopied is for originals that are photocopies e Photograph is for high quality photo originals e Inkjet is for originals that have been produced using an inkjet printer e Solid Ink is for originals produced by a solid ink printing process such as the output from this printer Image Options Use Image Op
252. ssary for the Workflow Scanning repositories and templates to be configured ColorQube 9301 9302 9303 Multifunction Printer 115 User Guide Job Assembly Creating a Private Folder The system administrator enables the Scan to Mailbox feature by using CentreWare Internet Services To use Scan to Mailbox you must set up a personal folder using CentreWare Internet Services To access CentreWare Internet Services 1 Open the Web browser from the Workstation 2 Inthe URL field enter http followed by the IP Address of the printer Example If the IP Address is 192 168 100 100 enter the following into the URL field http 192 168 100 100 3 Press Enter to view the Home page The CentreWare Internet Services options for the printer are displayed Note To find out the IP address of the printer print a Configuration Report Refer to Machine and Job Status on page 185 for instructions 4 Touch Scan and then touch Mailboxes The Scan to Mailbox options are displayed 5 Touch Create Folder enter the folder name and password and then confirm the password 6 Touch Apply The new folder is created and displayed in the folder list 7 To access the private folder and customize the options enter the folder password Touch Personalize Settings to customize the scanning selections by using the Edit Touch Apply after customizing each option When you have finished customizing the scanning options touch Back to return to the Folder Content
253. ssword and then touch Done If an accounting system is used on the printer you may also need to enter additional information e If Xerox Standard Accounting is enabled log in using your Xerox Standard Accounting details e If Network Accounting is enabled type your User ID and Account ID e If a Foreign Device Interface FDI is installed you are prompted to access the printer using the device such as a card reader or coin slot Your user details appear in the User Details area on the right side of the displayed message To log out press the Log In Out button again or touch the User Details area and touch Log Out from the drop down menu A confirmation screen is displayed touch Log Out or Cancel ColorQube 9301 9302 9303 Multifunction Printer 31 User Guide Log In Out 32 ColorQube 9301 9302 9303 Multifunction Printer User Guide ID Card Copy This chapter includes e Introduction on page 34 e ID Card Copy Options on page 35 e Image Quality on page 37 ColorQube 9301 9302 9303 Multifunction Printer 33 User Guide Introduction Introduction ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper The ID card is placed on the document glass and the first side is scanned When prompted the card is turned over and the other side is scanned You can also set different image quality settings for side 1 and side 2 This chapter describes the ID card copying features of the p
254. t Touch To or Cc for the recipient by using the drop down menu to the left of the entry box Using the touch screen keyboard type the email address Up to 40 alphanumeric characters can be typed To delete a character touch Jor use the back arrow key To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen Touch Add to add the email address to the recipient list Continue adding email addresses until all the recipient s have been added to the list Touch Close All the recipients are displayed in the recipient list From To enter or edit the sender s name 1 4 Touch From Note This option may not be available If a default name is displayed touch 3to delete the entry Using the touch screen keyboard type the email address of the sender Up to 40 alphanumeric characters can be entered To delete a character touch or use the back arrow key To change the current touch screen language keyboard touch to access additional language keyboards select the language and touch OK to save and return to the previous screen Touch OK to save and return to the previous screen or touch Cancel to exit The email address entered is displayed in the From field ColorQube 9301 9302 9303 Multifunction Printer 129 User Guide Internet Fax Subject To enter
255. t 2 gt selects line 2 to dial the number Using the line selection identifier temporarily overwrites the fax settings and is for the current job only If an incorrect entry is made use the left right arrows to navigate through the number and use or backspace in the keyboard to delete an incorrect entry or to delete the entire entry 3 When you have typed the fax number and dialing characters required touch Add to the number to the recipient list Up to 5000 fax destinations can be added These fax destinations can be individual fax numbers or fax group designations 4 Touch Close to return to the fax options Address Book The Address Book is used to store contacts can be individuals or groups Therefore a contact can contain an individual fax number or multiple fax numbers in the case of groups To add edit or remove Individual or Group entries refer to System Administrator Guide If numbers have been designated as an Address Book they can be accessed using the Address Book option 1 Touch Address Book A list of individuals added in the Address Book is displayed 2 Touch the required recipient and touch Add to Recipients from the drop down menu The number is added to the Recipients list Continue adding recipients as required 3 Toadda Group entry to the list touch Fax Group from the Fax Contacts drop down menu The available Groups are displayed Touch the Group required and touch Add to Recipients from the drop d
256. t job because of required additional payment or a network printing job being held in the job list e Double Count Large Impressions is used to specify how the system counts the impressions for sheets larger than 380 mm 15 in such as A3 or 11 x 17 in Xerox Standard Accounting Xerox Standard Accounting provides the ability to track usage of print copy scan and fax job services It is provided as standard and is set up using CentreWare Internet Services Select Save to enable Xerox Standard Accounting Usage limits can be applied to users to restrict their usage XSA is configured using CentreWare Internet Services or UI and requires no additional software For further information refer to the System Administrator Guide 216 ColorQube 9301 9302 9303 Multifunction Printer User Guide Accounting Settings Network Accounting Network Accounting provides the ability to track usage of print copy scan and fax job services over the network It works with third party devices that are compatible with the Network Accounting function e Customize Prompts allows you to customize the prompts that are provided to the users e Code Entry Validation is used to check user accounting credentials prior to providing access to the accounting database Copy Activity Report Use this option to print a report after each copy session The report details the type of job and the number of copies made during the session This feature is intended for dev
257. t the equipment to an outlet on a circuit different from that used by the receiver e Consult the dealer or an experienced radio television technician for help Any changes or modifications not expressly approved by Xerox could void the user s authority to operate the equipment To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada Regulations This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est conforme la norme NMB 003 du Canada 230 ColorQube 9301 9302 9303 Multifunction Printer User Guide Basic Regulations European Union A WARNING This is a Class A product In a domestic environment this product may cause radio interference that may require the user to take adequate measures The CE mark applied to this product symbolizes Xerox s declaration of conformity with the C 2 following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC Approximation of the laws of the member states related to low voltage equipment e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC Approximation of the laws of the member states related to electromagnetic compatibility e March 9 1999 Radio amp Telecommunications Terminal Equipment Directive 1999 5 EC This product if used in accordance with the user s instructions is neither dangerous for the consu
258. talled on the printer Maintenance Assistant Use this option to send diagnostic information about the printer to Xerox over the network connection Active Messages The Active Messages tab displays alerts on faults and lists printer error logs The messages are separated into Current Faults Current Alerts and Fault History e Faults amp Alerts displays both list of current faults on the printer and all current fault messages e Faults displays a list of current faults on the printer Each fault can be touched for further information e Alerts displays a list of all the current fault messages e Fault History provides a log of all the printer errors along with fault codes Supplies The Supplies tab provides information on consumables such as Solid Ink and SMart Kits ColorQube Ink This option displays the status of each of the Solid Ink Sticks The percentage used the estimated number of days remaining and the estimated number of pages remaining is shown Other Supplies This option displays the percentage used and the pages remaining for each of the consumables such as Cleaning Unit and Document Feeder Feed Roller Billing Information This tab provides printer utilization and performance statistics This information is typically used by Xerox or third party organizations to calculate billings pertaining to leasing or other warranty and maintenance agreements 192 ColorQube 9301 9302 9303 Multifunction Printer User
259. ted when the state is changed from Enrolled to Not Enrolled e Smart eSolutions communication error has occurred An alert is generated when there is a communication error For information about configuring MeterAssistant settings refer to the System Administrator Guide SuppliesAssistant SuppliesAssistant enables you to manage ink and component supplies for the printer ensuring that you never run out of these This feature monitors supplies usage and automatically orders supplies based on the actual usage The most recent supplies usage information sent to Xerox can also be viewed Use the Refresh button to ensure that the latest information is displayed For information about configuring SuppliesAssistant settings refer to the System Administrator Guide ColorQube 9301 9302 9303 Multifunction Printer 159 User Guide Status Maintenance Assistant Maintenance Assistant monitors your printer and notifies Xerox support services of potential issues This feature automates the notification troubleshooting and repair process minimizing printer downtime e Ifaproblem occurs you can use the Send Diagnostics Information to Xerox option to immediately send information to Xerox that will assist with troubleshooting activities e Use the Start an Online Troubleshooting session at www xerox com CQ930XSupport button to access the Xerox website for immediate advice on resolving printer problems e Use the Download File to You
260. the United States and other countries licensed exclusively through X Open Company Limited Document Version 1 0 February 2013 Contents 1 Copy Ie vse E ee eere e ccs oe ot eee jes eee uence E E eee eee eee eens eens ee 8 CODY OPON tage scancennece roe se eee anon eee sean see eee eee sane eee 9 IMAGE OUl L cone canes ee 5550 59 95 aan asa E a SS 15 Layout FCS NGM ses ig ot ee ew ere N eee coos 17 QULOUE FOUMOL aiccecacce a eer a T een heunneaeeedeundecuuaesenees oe 20 ologi s nS i 2a dcudeaneceseecewnndndwe sande E E E EE 28 LOG TOU erer E EEE E A EA RERA N 31 2 ID Card Copy Reges li ese 34 IRI Ord CODY ODNONS 22244606oesysccue gone ET e555 eas React ee nue eee seds4es 35 PGS CUI ee ois es ea ies eee E gs ee gear ee ee aes 37 3 PPT From ate vers E e lt lt E E eae be eee ee pe E eee nese eeeeeeeeew ees poeta oes 40 SiC PANEON eera AE E EE E EAR RR E 41 Saving Jobs for use with Print From aS RR Z ccc eee een E E a R R 43 Kove Bp 6 eee ee eee ne ee ee ee ee ee ee ee ee eee 46 4 Scan To WO CUICE OU A E A E aware ean auaueeeeteweeenceseseees 48 Scan To Using the Printer Address Book 00 ccc ccc ccc nreno nener 49 Scan To Using Favorites lt 3 242540 cence eeeecaccceas ERRER sds ARAR oe ee ee 50 gt Fax Retete LU E o a E EEEE E E EE E E 52 DIGING OPTIONS E Z E ESES EEEE A NNE EAA 53 EO 56 Toae cde olu on er re ee EEEE ee er 58 Layout Adjustment ccs occ 653540 400neote sedan oh ones ee ee Pen ae mee eae ae taoes 59
261. the keyboard to delete an incorrect entry or to delete the entire entry Xerox Customer Support Use to enter the Xerox Customer Support telephone number This number is displayed on the touch screen and is accessed using the Machine Status button Enter the appropriate telephone number by using the keyboard Use or backspace in the keyboard to delete an incorrect entry or to delete the entire entry Entry Screen Defaults This feature can only be set using CentreWare Internet Services It enables the system administrator to set the screen the user sees first on the printer Instructions for accessing the feature are displayed on the screen when the option is selected For further information refer to the System Administrator Guide Measurements This utility enables you to set the printer to display measurements either in millimeters or inches and the numeric separator as a period full stop or a comma e Units is used to select Inches or mm millimeters as the unit of measure e Numeric Separator is used to define which character is used to separate numbers select Comma or Period 198 ColorQube 9301 9302 9303 Multifunction Printer User Guide Device Settings Paper Size Preference This option is used to select the most frequently used paper size formats e Inches for formats such as 8 5 x 11 in or 11 x 17 in e Metric for formats such as A4 or A3 Audio Tones The printer generates three types of audio tones to not
262. the printer restarts and any jobs in progress are lost Use this option if you are experiencing any problems with the printer e If Cancel is selected the power saver option is canceled and the printer is available for use e Select Close to exit Energy Saver Options The printer is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity The system administrator can set up the following Energy Saver options e Intelligent Ready This option wakes up and sleeps automatically based on the previous usage It uses algorithms and data gathered on the usage profile to anticipate periods when the printer is likely to be busy Using this information it automatically wakes up the printer e Job Activated The printer wakes up when activity is detected 244 ColorQube 9301 9302 9303 Multifunction Printer User Guide Power Options e Scheduled The printer wakes up and sleeps at set times on a daily basis It can be set to wake up when activity is detected or a specific time can be entered e Fast Resume The time taken to wake up is reduced This changes the default sleep low power timeouts and increases energy usage For information about setting up Energy Saver options refer to the System Administrator Guide ColorQube 9301 9302 9303 Multifunction Printer 245 User Guide General Care General Care There are a number of maintenance tasks that need to be performed to ensure that the
263. the table Some features are only supported by specific printer configurations operating systems or driver types You may see more features or options listed than your specific printer supports ColorQube 9301 9302 9303 Multifunction Printer 149 User Guide Document Options Add Covers Use this option to add blank or printed covers to your printed document 1 To add a cover select the Add Covers button above the table 2 Select the required Cover Options e Front Only provides a front cover e Back Only provides a back cover e Front and Back Same provides the front and back covers with the same settings on the same media e Front and Back Different provides the front and back covers with individual programing requirements and on different media if required 3 Select Paper Settings for the selected cover options 4 Select the printing options e Blank or Preprinted inserts a blank or pre printed sheet and does not print an image e Print on Side 1 prints on side 1 of the cover e Print on Side 2 prints on side 2 of the cover only e Print on Both Sides prints on both sides of the cover 5 Select OK to save your selections and exit The cover details appear in the table Add Inserts Use this option to add blank or pre printed inserts to your printed document To program the inserts type the page number of the page before the insert If an insert is required as your first page Before Page 1 can be specified It is recommended
264. tied hole punch waste container ensuring that the container is inserted correctly Print Quality Maintenance There are a number of tasks your printer performs automatically to ensure it is running at optimum print quality Automatic Print Quality Maintenance Your printer contains a sub system that periodically monitors the quality of the image being put on the drum This system is known as the Ink On Drum IOD system This system will automatically detect and correct a number of parameters in order to maintain optimum print quality This maintenance routine is automatic and lasts for approximately 60 seconds The printer schedules this maintenance during non use time that is determined by the Intelligent Ready feature ColorQube 9301 9302 9303 Multifunction Printer 249 User Guide General Care Cleaning Pages If a problem occurs and ink residue remains in the system the printer will run blank sheets through the paper path to clean the system This procedure does not require any user intervention but may take a few minutes to complete The cleaning pages are directed to the top tray and should be discarded There are additional troubleshooting tasks that can be performed to fix image quality problems Refer to Image Quality Problems on page 255 Cleaning Tasks A WARNING When cleaning the printer do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleani
265. tion if a file exists with the same name e Add Number to Name e Add Date and Time to Name e Overwrite Existing File e Do Not Save 3 Touch File Destination required using the drop down menu If required enter a file path for storing the scanned images 5 Touch Apply to add the new destination and exit the screen The destination is listed Document Management Fields This option enables users to assign descriptive data to a scanned job The descriptive data can be accessed by other software applications to assist in searching indexing and the automated processing of scanned documents 1 To adda field touch Add and enter the required data 2 Touch Editable if the user is required to enter data at the time of scanning Touch Not Editable to include fixed data 3 Enter a field label and a default value if required If user input is required Touch User Input Required Touch Mask User Input if the data entered is confidential such as a passcode If details of the entry must be added to the log touch Record User Input to Job Log 4 Touch Apply to save the field entry Workflow Scanning These options are used to set the basic options for a job The options are e Output Color provides selections to automatically detect and match the color of the original or produce monotone full color or a single color output from the original ColorQube 9301 9302 9303 Multifunction Printer 113 User Guide Job Assembly e 2 Sided Scannin
266. tion to select the destination for your output from the tray choices in the drop down menu e Use Automatically Select to send the printed output to a destination based on the paper size Note If a destination appears in gray text it may not be available due to other settings that you have selected e Select Top Tray to send the printed output to Top Tray e Select Stacker Tray to send the print output to Stacker Tray ColorQube 9301 9302 9303 Multifunction Printer 147 User Guide Image Options Image Options The Image Options tab enables you to see the preview of your printout Select Preview and then click the arrow below the preview area to see various image previews To see the preview in the black and white mode select Xerox Black and White Conversion 148 ColorQube 9301 9302 9303 Multifunction Printer User Guide Document Options Document Options The Document Pages tab allows you to choose layouts provide different types of special pages and provide watermarks depending on the type of document Page Layout Use this tab to specify the page per sheet settings and the booklet layout Pages Per Sheet Normal Select this option to print 1 2 4 6 9 or 16 pages on each side of a sheet of paper Selecting multiple pages per sheet saves paper and is useful when you want to review the layout of the document Booklet Creation Select Booklet Creation The Booklet Creation screen appears from where you can access th
267. tions Accounting options are used to record printer usage by different groups or departments and can also be used to restrict access to different services Detailed instructions for Accounting Setups are provided in the System Administrator Guide Accounting Mode Use this option to select the required Accounting Mode e None is used if no accounting mode is required e Auxiliary Access is used if a third party auxiliary printer is installed on the printer for accounting purposes For example card activated or coin activated devices can be installed e Xerox Standard Accounting is an accounting system setup using the CentreWare Internet Services user interface Once enabled the IP address of the printer is typed and Xerox Standard Accounting can be set up e Network Accounting is a feature of the printer that automatically tracks print scan server fax and copy usage for each user Network Accounting is run over a network and the accounting functions are performed remotely using third party software Auxiliary Access These options are used to set up and configure a third party device installed on the printer for accounting purposes or to restrict use e Auxiliary Device Type is used to select the auxiliary device being used on the printer e Service Access and Accounting is used to select the services that require restricting and usage tracking e Job Timeout sets the duration of time allowed before the system deletes the curren
268. tions are e Portrait Originals refers to the image orientation on the original documents Use this option to select a portrait image orientation Originals can be fed in any direction e Landscape Originals refers to the image orientation on the original documents Use this option to select a landscape image orientation Originals can be fed in any direction e Upright Images refers to the direction the images are loaded in the automatic document feeder Use this option if your images are in the orientation matching the image shown when loaded in the automatic document feeder e Sideways Images refers to the direction the images are loaded in the automatic document feeder Use this option if your images are in the orientation matching the image shown when loaded in the automatic document feeder Touch OK to save your selection and exit Original Size Original Size allows you to specify automatic size detection of the originals mixed size originals or the specific size of the image to be scanned The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched to standard size paper e Preset Scan Area allows you to define the size of your original from the Presets list of standard Original sizes You can view the list by using the scroll bar e Custom Scan Area is used to enter the dimensions of a specific area for scanning Measure the area to be scanned on the original and type th
269. tions to change the appearance of the copy output The options are e Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image e Sharpness provides manual control to adjust the sharpness of the scanned images Move the indicator up to sharpen the image Move the indicator down to soften the scanned image e Saturation controls the balance between vivid and pastel shades of the image Move the indicator toward Vivid for more saturated colors Move the indicator toward Pastel for less saturated colors ColorQube 9301 9302 9303 Multifunction Printer 15 User Guide Image Quality Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast The options are Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output copy This option is useful when the original is on colored paper e Select Auto Suppression to suppress the unwanted background automatically e Select Off to turn off the Background Suppression feature particularly when e The Darken adjustment does not produce a satisfactory output from light originals e The original has a gray or colored border such as a certificate e You want to bring out the fine detail that was lost due to a dark edge when using bound origi
270. tore the image in the printer memory and a user can retrieve the files by using CentreWare Internet Services For further information refer to Scan to Mailbox on page 115 e Scan to Home allows a user to send the files to a location on the network specified as the Home destination For further information refer to Scan to Home on page 118 e Scan to USB Flash Drive allows a user to store the images on a USB Flash drive inserted into the printer USB Port refer to USB Port on page 121 Workflow Scanning is set up by a system administrator using CentreWare Internet Services Users can use CentreWare Internet Services to create templates and folders once the relevant scanning function has been set up and enabled Instructions for using the basic Workflow Scanning features are provided in the ColorQube 9301 9302 9303 Multifunction Printer How To Sheets If Authentication or Accounting has been enabled on the printer you may have to enter login details to access the features refer to Log In Out on page 120 Repositories Repositories are directories or filing locations set up on a server where the scanned files are saved to and held The Repositories are set up using CentreWare Internet Services Before you can use Workflow Scanning the system administrator must set up the repositories available to the printer Selecting a template identifies the repository location the scanned job is filed to Repositories are validated by CentreWare Internet
271. tput and choose one of the options to fix image quality problems e Light Line fixes unexpected continuous lines of lighter colors or empty stripes visible on the printed output e Smears fixes streaks smudges and inks pots of the same or different colors scattered over the printed output e Advanced provides a list of expert routines Customer Support may direct you to select this option Refer to Fix Image Quality on page 220 Automatic Light Lines Fix Use this option to fix any Banding problems e Quick Banding Fix corrects banding temporarily and may slow print speeds until Full Banding Fix is completed e Onis used to correct banding when it is detected e Off is selected if no action is required e Full Fix takes approximately eight minutes to complete e Eco Fix is selected to correct banding when the printer is not in use e Always Fix is selected to correct banding when it is detected e Off is selected if no action is required Resets Use this option to reset the system software e Software Reset on page 221 e Supply Counter Reset on page 221 220 ColorQube 9301 9302 9303 Multifunction Printer User Guide Troubleshooting Software Reset Software Reset is faster and wastes fewer consumables than switching the printer off and then on When instructed by the printer to perform a restart choose a software option and then select the Reset button e All Software resets the whole system software e Network Sof
272. trician to replace the outlet Always connect the equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Improper connection of the equipment grounding conductor can result in electrical shock Power Cord Electrical Safety e Use only the power cord supplied with this equipment e Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know if an outlet is grounded consult a qualified electrician e Do not place this equipment where people can step on or trip on the power cord e Do not place objects on the power cord 226 ColorQube 9301 9302 9303 Multifunction Printer User Guide Operational Safety Information Equipment Safety This equipment has been designed to provide operator access to safe areas only Operator access to hazardous areas is restricted using covers or guards that require a tool to enable removal Never remove the covers or guards that protect hazardous areas Do These A WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product The use of other materials can result in poor performance and create a
273. tting over the network Touch Edit to change the options Touch Apply to save the selections and exit Layout Adjustment These options allow you to manipulate the scanned image and enhance the appearance and style of the filed image The following options are available e Original Orientation is used to specify the orientation of the originals being scanned e Original Size is used to enter the size of the document when scanning from the document glass or the automatic document feeder Your printer uses this information to calculate the size of the original and the scanned image e Edge Erase is used to erase spots unwanted lines marks and punched holes that appear on the original but are not required on the scanned image Filing Options These options are used to specify the document name and file format used to store the scanned images The following options are available e Document Name enables you to name the file that will be stored e File Format determines the type of file created and can be temporarily changed for the current job 114 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly File Name Extension This option is used to specify if the file name extension uses lowercase or uppercase characters for example pdf or PDF Report Options These options are used to enable the confirmation sheet and job log e Confirmation Sheet provides information about the success of the scanning jo
274. tware resets the network controller software e Copy Software resets the copier software Supply Counter Reset This option is used to reset the counter when a listed supply is replaced e Select the supply and then select Reset Counter e Select Reset to confirm Network Network options are used to troubleshoot problems related to the network connection Echo Test Echo Test allows you to test the network connectivity Select the appropriate protocol and select the Start Test button to run the echo test e TCP IP e AppleTalk e Novell or IPX Fax The Fax options are used to test the Fax functionality on the printer Fax Protocol Report Fax Protocol Report provides information about the Fax function on the printer Select Protocol Report and then select the Print Now button to print the report ColorQube 9301 9302 9303 Multifunction Printer 221 User Guide Troubleshooting 222 ColorQube 9301 9302 9303 Multifunction Printer User Guide Safety and Regulation This chapter includes Notices and Safety on page 224 Safety Labels and Symbols on page 225 Operational Safety Information on page 226 Basic Regulations on page 230 Copy Regulations on page 232 Fax Regulations on page 235 Material Safety Data on page 238 Product Recycling and Disposal on page 239 Energy Program Compliance on page 241 Environmental Health and Safety Contact Information on page 242 ColorQube 9301 9302 9303 Multifunction Printer 223 Use
275. ube 9301 9302 9303 Multifunction Printer is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks e C The ENERGY STAR Imaging Equipment Program is a team effort between U S European j Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity The default time settings for the ColorQube 9301 9302 9303 Multifunction Printer are 5 minutes and 60 minutes ColorQube 9301 9302 9303 Multifunction Printer 241 User Guide Environmental Health and Safety Contact Information Environmental Health and Safety Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help line numbers USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 Product safety information is also available on the Xerox website See www xerox com environment 242 ColorQube 9301 9302 9303 Multifunction Printer User Guide General Care and Troubleshooting This chapter includes e Power Options on page 244 e General Care on page 246 e Troubleshootin
276. uch On Note The recipient details must be entered prior to scanning Touch Options and Display summary window between segments to view the Build Job screen during scanning Touch Options and Turn Build Job Off after Job is submitted to turn off the Build Job after job submitted then touch OK Touch the options required for the first segment of the job Load the first segment originals and press Start Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job screen Using Program Next Segment touch the options required for the second segment Load the second segment originals and press Start Repeat these steps until all segments of the job have been programed and scanned After the last segment has been scanned touch Submit the Job to indicate you have finished scanning and the job can be processed and completed ColorQube 9301 9302 9303 Multifunction Printer 137 User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 138 To log in press the Log In Out button on the control panel Pressing a locked service will also prompt you to type your user name and password Use the keyboard to type your user
277. uide Service Settings Job Sheets Select the Job Sheets option to access the following settings e Banner Sheets on page 214 e Output Error Sheets on page 214 e Paper Type and Color on page 199 Banner Sheets With this option the printer can print a banner page with every print job If enabled you can still choose not to print the banner page from the print driver for specific jobs e Enable is selected to print a banner page e Disable switches off the banner page option Output Error Sheets Enables the printer to print an error report if an error occurs during a print job e Enable is selected to print an Output Error Sheet e Disable switches off the Output Error Sheet option Paper Type and Color Allows you to select the type and color of media used to print the Banner Error Scan Status and Fax Status sheets Select the required Paper Type and Paper Color Service Plan This option is used to change your Xerox Service Plan To change the plan contact the Xerox Support Center with your machine serial number Xerox will provide you with a Service Plan Authorization Number Type the number and select the Change Service Plan button 214 ColorQube 9301 9302 9303 Multifunction Printer User Guide Network Settings Network Settings These settings are used to enter the network parameters for the system This section provides an overview of the options available Detailed instructions for network installation are p
278. um quality pictures although the sharpness of text and line art will be slightly reduced Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality for text and line art Text produces sharper edges and is recommended for text and line art Map is used if the original is a map or contains intricate line art and text Newspaper Magazine is used if the original is from a magazine or newspaper that contains photographs or text How Original was Produced Printed is for originals that have come from a magazine book or newspaper or printed on a large printing device Photocopied is for originals that are photocopies Photograph is for high quality photo originals Inkjet is for originals that have been produced using an inkjet printer Solid Ink is for originals produced by a solid ink printing process such as an output from this printer ColorQube 9301 9302 9303 Multifunction Printer 79 User Guide Email File Name This feature enables you to name the file that is sent by Email e Using the touch screen keyboard type the file name e Upto 40 alphanumeric characters can be typed e To delete a character use or backspace in the keyboard to delete it or to delete the entire entry e Touch Touch OK to save your selection and exit 80 ColorQube 9301 9302 9303 Multifunction Printer User Guide
279. umber select again to turn the mask data off Characters between the symbols will appear as Group Dial is used to add another fax number to the entry if the fax is being sent to multiple recipients Pulse to Tone is used to switch between pulse and tone dialing Password Check S is used for remote terminal identification This character verifies that the correct number has been dialed Wait for Network Tone W suspends dialing until an expected network tone is detected This character can also be used to detect a specific tone when accessing an external line or other service ColorQube 9301 9302 9303 Multifunction Printer 91 User Guide Dialing Options e Optional Readability Character is used for readability purposes and does not affect the number entered For example if you wish to identify the area code of a fax number use the Readability Character 01234 567890 If an incorrect entry is made use the left right arrows to navigate through the number and use or backspace in the keyboard to delete an incorrect entry or to delete the entire entry 3 When you have entered the fax number and required dialing characters touch Add to add the number to the recipient list 4 Touch Close to return to the fax options Fax Directory Fax Directory is used to store individual fax numbers that are used frequently Fax Directory can be accessed from all screens where a fax number requires entering Up to 29 entries can
280. us e Previous military service Exception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure and so on Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the governme
281. vanced printing options that are rarely changed Note Some features are only supported by specific printer configurations operating systems or driver types You may see more features or options listed than supported by specific printer ColorQube 9301 9302 9303 Multifunction Printer 153 User Guide Advanced 154 ColorQube 9301 9302 9303 Multifunction Printer User Guide CentreWare Internet Services This chapter includes Introduction on page 156 Accessing CentreWare Internet Services on page 157 Status on page 158 Jobs on page 161 Print on page 162 Scan on page 163 Address Book on page 164 Properties on page 165 Support on page 166 Help on page 167 ColorQube 9301 9302 9303 Multifunction Printer User Guide 155 Introduction Introduction CentreWare Internet Services uses the embedded HTTP Server on the printer This server allows you to communicate with ColorQube 9301 9302 9303 Multifunction Printer through a Web browser and gives you access to the Internet or intranet Typing the IP address of the printer as the Universal Resource Locator URL in the browser provides direct access to the printer CentreWare Internet Services enables users to perform many functions including e Checking machine status billing information and consumable status e Submitting print jobs over the Internet or intranet e Setting up the Public Address Book by importing an existing address book or by adding entries indivi
282. ve Saved Settings feature Retrieve Saved Settings This feature enables you to use Retrieve Saved Settings from the printer memory and apply them to the current job Changes can be made to the retrieved settings but these changes are not stored with the saved settings 1 Press the Retrieve Saved Settings button on the Job Assembly tab 2 Select the required job settings from the list If needed use the scroll bar to access all the settings 3 Select the Load Settings button to retrieve the programing information The recalled programing features become active To delete a Settings entry select the Delete Settings option and select Delete to confirm ColorQube 9301 9302 9303 Multifunction Printer 29 User Guide Job Assembly 4 Modify the selections as required for this job These additional modifications are not saved with the saved settings 5 Load the originals and press the Start button 30 ColorQube 9301 9302 9303 Multifunction Printer User Guide Log In Out Log In Out If Authentication or Accounting has been enabled on the printer you may need to log in before using some or all of the services A picture of a lock on a button indicates that you must log in to use that service 1 To log in press the Log In Out button on the control panel Pressing a locked service prompts you to type your user name and password Use the keyboard to type your user name and then touch Next Use the keyboard to type your pa
283. ve the first segment originals The Build Job screen displays the first segment in the list The following options can be applied to any segment e Sample Last Segment produces a proof print of the last segment scanned The proof is delivered to the output module If you are satisfied with the proof you can continue programing Build Job e Delete Last Segment deletes the last segment scanned You can continue programing Build Job e Delete All Segments deletes current Build Job and returns you to the main Build Job screen Using Program Next Segment select the options required for the second segment Load the second segment originals and press Start Repeat these steps until all segments of the job have been programed and scanned S ot After the last segment has been scanned select Print the Job to indicate that you have finished scanning and the job can be processed and completed Sample Job When copying many sets use the Sample Set feature to review a proof copy to ensure that all the print settings are correct before printing the remaining sets 1 Select the Sample Job button on the Job Assembly tab 2 Select the On button and then select OK 3 Load the originals in the automatic document feeder and program the job requirements 28 ColorQube 9301 9302 9303 Multifunction Printer User Guide Job Assembly 4 Type the total quantity required and press the Start button One copy set of the job the Sample Set is printed
284. ve the selections and exit Original Size Original Size allows you to specify automatic size detection of the originals mixed size originals or the specific size of the image scanned The options are e Auto Detect is the default setting and enables automatic size sensing The size detected is matched to standard size paper e Preset Scan Areas allows you to define the size of the original from a list of pre set standard original sizes You can view the list by using the scroll bar e Custom Scan Area is used to mark a specific area for scanning Measure the desired scan area on the original and type the X and Y axes measurements in the fields provided Only the area specified is scanned e Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width like A4 LEF and A3 SEF 8 5 x 11 in LEF and 11 x 17 in SEF Other combinations are shown on the screen The printer detects the size of the documents and can produce the following output e If Auto Reduce Enlarge and a specific Paper Supply is selected all the images are reduced or enlarged and copied onto the same size paper e If Auto Paper Supply is selected the images are copied size for size and a mix of paper sizes is the output ColorQube 9301 9302 9303 Multifunction Printer 17 User Guide Layout Adjustment Book Copying CAUTION Do not close the automatic document feeder when scanning bound originals This feature
285. velopes is available using Tray 4 only Envelopes should not be used in Trays 1 2 3 5 or 6 e Place the envelopes face down in Tray 4 e Envelopes must always be fed SEF e The flaps should always be closed Flap edge should be to the left or toward the front The printer can feed the following types of envelopes Acceptable Types e Diamond Banker e Wallet e Business envelopes with diagonal seams e Baronial e Booklet Weight Lightweight and medium weight Sizes e DL C5 and C4 e Commercial 10 6x9 in 9 x 12 in Acceptable Sealing e Gummed e Press and Seal Unacceptable Types The following envelope characteristics are not acceptable e Side seamed construction e Announcement or catalog envelopes e Windows e Board backed e Padded e Self adhesive with release strips e Clasps of any kind 182 ColorQube 9301 9302 9303 Multifunction Printer User Guide Storage and Handling Storage and Handling It is important for optimum printing that paper is stored correctly Make a note of the following when storing media e Store at ambient temperature Damp paper may cause problems or poor image quality e Do not open reams of paper until they are required for use The ream wrapper contains an inner lining that protects the paper from moisture e Store ona flat surface to prevent paper from folding or curling e Stack reams of paper carefully on top of one another to avoid crushing the edges Do not
286. w buttons e Disable instructs the printer not to delete held jobs from the job list The held jobs are deleted only if the printer is switched off System Timeout Use this option to set the printer to return to the default screen and feature settings after a specified period of time This option enables the system administrator to define the timeout period by using CentreWare Internet Services or the UI After the timeout on the UI the screen appears the same as it does after pressing Clear All log out or remove a partial job e Select Enable to instruct the printer to time out after a specified period Select the time period 0 60 minutes using the slide bar e The time range should be 0 45 seconds in 15 second increments e There is always some timeout for security reasons e When the timeout reaches the specified limit a system timeout screen will appear letting the user know that the session will time out in 5 seconds and asking if the user would like to continue For further information refer to the System Administrator Guide e Select Disable if you do not want the printer to automatically return to the default settings after the specified period of time ColorQube 9301 9302 9303 Multifunction Printer 201 User Guide Device Settings Input Select the Input option to access the following settings e Auto Color Detection on page 202 e Photo Text Settings on page 202 Auto Color Detection When the Auto Detect option
287. ware version This documentation supports ColorQube 9301 9302 9303 with software version 071 180 002 03100 To find the software version number in the control panel 1 Press the Machine Status button 2 Touch the Machine Information tab and note the software version number listed Machine Information also provides options for access status information about the paper trays and consumables Further information can be printed about printer options and a list of the installed services and solutions is available Paper Tray Status Information about each of the trays including Tray 4 or Bypass is displayed The paper Size Type and Color are the attributes set when loading the trays Information Pages Using this option a Configuration Report billing summary and quick user guide can be printed providing information about the setup functions and features of ColorQube 9301 9302 9303 Multifunction Printer It also provides sampler and example pages are used for checking quality and color settings ColorQube 9301 9302 9303 Multifunction Printer 191 User Guide Machine Status Touch the report guide demo or sampler page required and touch Print Note Access to the Information Pages may be restricted Contact the system administrator or refer to the Administration and Accounting on page 195 for further information Installed Options This option displays a list of Services or additional solutions that have been ins
288. where incoming faxes are stored and where outgoing faxes can be polled Mailboxes enable you to store all received fax documents until it is convenient to retrieve them Conversely storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand Mailboxes must be set up by the system administrator before fax documents can be stored in them The printer can contain up to 200 electronic mailboxes within its memory To allow remote user to send fax message to your mailbox they must know your mailbox number To retrieve a document from your mailbox the remote user must know your mailbox number and if appropriate your passcode 62 ColorQube 9301 9302 9303 Multifunction Printer User Guide Fax Options The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be accessed by an authorized user The passcode is a 4 digit number If the mailbox has been set up with a passcode of 0000 then any combination of numbers including no numbers can be typed as the passcode to gain access to the mailbox Touch Mailboxes The options are Send to Remote Mailbox This feature enables you to send a fax directly to an private mailbox on a remote machine The remote machine must have mailbox capabilities 1 Touch Send to Remote Mailbox 2 Type fax number of the recipient using the control panel or touch Dialing Characters to type the number plus additional dialing character
289. yed for numeric entries or a keyboard is displayed for text entries e Select Next to continue to the next screen A completion screen is displayed with instructions for printing a Configuration Report if required Select Done to exit e Select another option to program or select Close to return to the previous screen Contact Numbers Use to enter the Customer Support and Supplies Telephone numbers that are displayed on the printer e Customer Support Number is selected to type the Xerox Support number supplied with the printer Enter the number by using the keyboard and select Save Use option or backspace on the keyboard to delete an incorrect entry or to delete the entire entry e Supplies Number is selected to type the telephone number that you call to obtain supplies for the printer Enter the number by using the keyboard and select Save Use option or backspace on the keyboard to delete an incorrect entry or to delete the entire entry Select Next to continue to the next screen A completion screen is displayed with instructions for printing a Configuration Report if required Select Done to exit Select another option to program or select Close to return to the previous screen Display Brightness Enables you to adjust the brightness of the touch screen to suit ambient light levels Adjust the brightness as required using the indicator Configuration Information Pages Provides various options for printing the Configurati
290. yle on page 26 for instructions 9 Select OK to confirm the selections and run the job ColorQube 9301 9302 9303 Multifunction Printer 25 User Guide Output Format Format and Style Once you have programed the required Annotations use the following instructions to select the required format and style 1 Select the Output Format tab the Annotations button and then Format amp Style 2 Specify the appearance of annotated text e Opaque The annotated text is placed on the copy output with a white border No copy text is visible under the annotated text e Transparent The annotated text is placed on the copy output so that the copy text is visible under the annotated text 3 Use the arrow buttons to enter the Font Point Size that determines the size of all the annotation options used on the copy output Use the scroll bar to browse the list of font colors and select the one you require 5 Select Side 2 Options from the following selections e Same as Side 1 settings will apply to both Side 1 and Side 2 of the output e The Mirror Side 1 Flip on Horizontal output will open from right to left like a book with the binding edge on the left The position of the annotation on Side 2 will mirror Side 1 For example if a page number is positioned in the bottom left corner of Side 1 it will appear in the bottom right corner of Side 2 e The Mirror Side 1 Flip on Vertical output will open from bottom to top like a calendar with t

Xerox ColorQube 9301/9302/9303 User's Manual

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