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Savin 9925DP User's Manual

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1. C3 Lengthwise x TM D S O Q s Q Oo i o Q e DDU and DD indicate that the message is split over two pages of paper with the orientation and size shown e The mark are rotated by 90 and printed using Image Rotation a Widths that this machine can receive are A4 B4 LT LG and A3 Any messages narrower than A4 or LT are sent as A4 or LT width with the length unchanged Paper placed in the bypass tray is not usually selected for printing a received message However you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders see page 83 Q The paper size used to print a received message may be different from the size of the sent original Q Length Reduction gt See page 73 Q Page Reduction See page 74 Q Image Rotation 2 See page 72 76 Advanced Transmission Features Overview This feature describes various options that you can choose when sending a fax message The selections you make will only apply to the current fax mes sage SEND LATER Choose the Send Later feature if you want your fax message sent at a time anywhere up to 23 hours 59 minutes later in the future Once programmed the machine will automatically send the message at the time you have speci fied This allows you to take advantage of off peak telephone charges without hav
2. 43 RIAL cer ETE 45 BUDE NOUS ipana a IK MI UE UM 45 CS MEER 50 Speed M RIZ PCT TE 51 OUD Sac cscs a olan ctl tub at c A T eai es te EE 54 Optional Group Dia Function Upgrade Card Required 55 a1 26 2 fede e ER P rU rH 56 sic c M M HR 58 II rransmissiolt uode e olen tee uua teu hoe cremas ed eee eden es 59 Receiving a Fax Message _ Ba Ae RESORT RET RE RIS Y OERO E aA A INI RS AAAA ASAA AAAA AAAA TURAE E IMMEDIATE RECEPTION M M MEMORY RECEPTION nonini ocus ska excu p akRE RE a uzP CEU P an ax Rep ee bep ve vr ev eund v aaan Gubstitute RECODO aeree rm inte abc Ree gi cae R ato dd da f conus SELECTING THE RECEPTION MODE ceres Fax Mode Auto Reception Mode eee Telephone ModE NE ED ED RECEPTION FUNCTIONS 5 eia aa rude d hav ea Yo VERRE aCREu uk UE Ru van EusuuRE vig nn CT RN RO ides Transe Stalo aues o cece eos O and heels teen eee ID i re joii o s PT REESE D o PRINTING FUNCTIONS unita nsn Ee iuutinn asenaan xu EE ROS eu UNE Fe su eran eda lence Print Gomplelon Beep cessesdedersner tuia nitri ta nene kl aa ait Ud cuo M pn eain ud Gheckered Mark oucotond ne tent eta rex UR SER E Ve dva oaod adesso exo AOA Cener MaK NETT TERT Reception TUNIS ANON EL S Ss Multi copy Reception Memory Card Or Hard Disk Option Required 2
3. Q This feature does not work with messages larger thanA5 D B5 D A4 DJ or tT D WhenAS5 D B5 J A4 D or LT Ly size paper is loaded in the machine each page of the received message is output on a single sheet Hint Q By default this feature is turned off Switch it on with the User Parameters see page 203 Note that when on this feature will use Memory Reception 72 Page Separation and Length Reduction not available in some countries When the size of a received message is longer than the paper loaded in the machine each page of the message can be split and printed on several sheets or can be reduced and printed on a single sheet For example when LT L7 paper is loaded this feature splits the received message if the excess length is about 0 79 or more and reduces it if the excess length is within about 0 79 When a message is split the split mark is inserted at the split position and about 0 39 split area is duplicated on the top of the second sheet 2 x C TM Oo D O Q c ABC AB3C Document Q Your service representative can customize this feature with the following settings Bracketed values are defaults eReduction ON ePrint split mark ON eOverprinting ON eOverprinting length 0 39 eGuideline for split when message is 0 79 longer than paper Q The overprinting length may be changed as follows e Guideline for split 0 6 Overprinting length 0 16 0 39 0 79
4. Next QC If you make a mistake press the Clear Stop key and try again QO To cancel the Auto Document press Cancel The Transmission Mode menu is shown If you are sending the Auto Document alone press OK If you wish to send it with another original press Press OK Q The Transmission Mode menu is redisplayed A check mark is added to Auto Document Press Exit Q The initial display is shown 01 ATTACHMENT J is attached to the Ist page of originals Press to send only this document Enter number ME 02 Confidential TX d Auto Document Transmission Mode 01 Send Later 03 Aelii Code Memory Trans Auto Doc SEL O Auto Document is shown on the display If you set up another advanced trans mission function except Polling Reception Other is displayed Dial and press the Start key 86 2 SIDED TRANSMISSION DOUBLE SIDED TRANSMISSION Use to send 2 sided originals from the ARDF Both sides of an original can be scanned The front and back of the scanned original will be printed in order on separate sheets at the other end Notes however that the orientation of alternate sheets will be reversed at the other end Place an original on the ARDF and select any scan settings you require Press Mode Q The Transmission Mode menu appears Enter the 2 Sided TX function number with the number keys Press the amp or amp key to se
5. Enter a Personal Code func a Transmission Mode Enter number ME tion number with the number 01 Send Later O02 Confidential T keys 03 Personal Code Qd Auto Document Enter a personal code 4 digit number with the number keys Personal Code MEE SS CO O9 C3 Hint Q If a personal code is programmed with a name it is shown below the personal code on the display Q If you make a mistake press the Clear Stop key and try again G To cancel the Personal Code Transmission press Cancel The Transmission Mode menu is shown on the display 83 S 2 o d e S m xo qb Q pam c gt 5 t o p m aq LL Press OK 4 The Transmission Mode menu is shown again A check mark is added to Personal Code Press Exit m Transmission Mode Enter number BM Di Send Later 02 Confidential TX OS Personal Code d duto Document Q The initial display is shown Memory Trans Pers Code0824 100 SEL Dest O a Pers Code XXXX is shown on the display If you set up another advanced transmission function except Polling Reception Other is displayed 7 Dial and press the Start key 84 SENDING AN AUTO DOCUMENT If you often have to send a particular page to people e g a map a standard attachment or a set of instructions store it as an Auto Document in a Quick Dial key Then when you need to send that page to somebody you just press the Quick Dial
6. e Restrictions when dialing with the number keys a 46 Maximum length of a fax number 254 digits Fax numbers entered with the number keys are stored in internal memory sepa rate from memory for storing original data Excluding Speed Dials and Quick Dials Dials by the ten keypad the combined total of the following three types of destinations cannot exceed 99 e Destinations specified in a Memory Transmission including Confidential Trans mission and Polling Reception e Transfer Stations and End Receivers specified in a Transfer Request e Destinations and Transfer Stations specified in a Group For example when 90 destinations are registered in a Group with the number keys only 9 destinations can be dialed for Memory Transmission from the number keys When this machine is requested to transfer a call this machine becomes a Trans fer Station 2 fax numbers are automatically stored Therefore the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call When a total of 99 fax numbers is stored only Immediate Transmission is allowed If a Group is defined when there are files queued for transmission the message Memory is full and you cannot enter with number keys may be shown on the display and no additional fax numbers can be stored even if the number of desti nations specified from the number keys is less than 99 That is because the f
7. Photo Text Photo Text is selected when the UPPER Original Indicator is lit Select Photo text to send an original containing both a high contrast black and white image such as text and a halftone image such as a photo graph 40 Photo Photo is selected when the LOWER Original indicator f is lit Select Photo to send an original containing a halftone image such as a photograph or a color original Press the Original Type 8 key until the indicator matching the type you require is lit 4 When both indicators are not lit the Original Type is Text Image Density Contrast The text and diagrams in your original must stand out clearly from the paper they are written on If your original has a darker background than normal for example a newspaper clipping or if the writing is faint adjust the image density By default this machine will automatically select a density setting appropri ate to the original Auto Image Density However should you wish to change the density yourself use Manual Image Density Auto Image Density The machine automatically selects an image density which is the most appropriate for the original Q By default Auto Image Density is selected when the machine is turned on or modes are cleared You can change this with the User Parameters see page 203 If the Auto Image Density indi cator is not lit press the XP key to turn it on Manual Image Densit
8. The default setting is F1 key 1 When the machine rings pick up the handset 2 If you hear beeps press the User Function key F1 which has been programmed as the Receive Mode key 3 Replace the handset The machine will start receiving Changing Fax Mode to Telephone Mode A User Function key must be programmed beforehand as the TEL Mode key The default setting is F2 key If you wish to change the reception mode press the User Function key F2 which has been programmed as Reception Mode key 66 RECEPTION FUNCTIONS Transfer Station Transfer Stations allow you to expand the standard features of your fax ma chine to set up complex networks The Transfer station must be machines of the same make The following terminology is used in this section Requesting Party The machine where the message originates from i e the machine making a Transfer Request Transfer Station The machine that forwards the incoming message to another destination i e the machine that receives the Transfer Request In this section this refers to your machine Message x C LL c D E o os End Receiver The final destination of the message i e the machine that the Transfer Station sends to End Receivers must be programmed into Quick Dials Speed Dials or Groups in the Transfer Station this machine The diagram below may make the concept clearer End Receiver Transfer station Requesting Party En
9. c S Fr E Q Q c gt o lt D LE 2 ibat s eo LL Press OK Q The Transmission Mode menu is shown Acheck mark is added to Polling Reception Q To cancel Polling Reception press Cancel The Transmission Mode menu is shown Press Exit 09 Polling Tx 1O0VPol ling Rx 11 Transfer Request 12 pbtions Q The initial display is shown Pollina RX CQ Polling RX is displayed Dial and press the Start key Polling Reserve Report This report is printed after Polling Reception has been set up CQ User Parameters see page 203 can be used to switch this report on or off The default setting is off Polling Result Report This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception Hint Q The result of a Polling Reception can also be checked with the TCR O The User Parameters see page 203 can be used to switch this report on or off The default setting is on 100 TRANSFER REQUEST Transfer Stations allow you to expand the standard features of your fax ma chine to set up complex networks The following terminology is used in this section Requesting Party The machine where the message originates from i e the machine making a Transfer Request in this section this machine Transfer Station The machine that forwards the incoming message to another destination i e the machine that receives the T
10. immediate Transmission mmediate TX 100 esL Dest D 14 e Display During Memory Transmission or Memory Reception x iul p a p Y D pem Q Even when the machine is sending or receiving a fax message from into memory you can still scan the next original into memory gt See Dual Access on page 16 immediate Transmission Transmitting E 7945651596578 Press StoP key to cancel TX Display prompts Depending on the situation the machine will show various prompts on the display instructions and Requests Send Later Enter time 24hr format Time O1223 Start time MEHR Questions Do you want to register a Wildcard Selections b From Page 1 Pama OSx14den S4xlim e Status e3t011 NEW YORK OFFICE xPress Stop key to cancel TX 15 USEFUL FUNCTIONS Auto Power On Reception To save on power costs turn off the main switch when the machine is not used for long periods of time such as at night or during holidays Even if the main switch is turned off the machine can still send from memory receive or print fax messages as long as the AC switch is turned on By default the machine will immediately print any messages it receives while the main switch is off If you wish you can choose to have messages stored in memory and then printed when you turn the main switch back on see User Parameters page 203 IMPORTANT Q When both the main and AC switc
11. your machine Sender EIS Q Machine may not receive fax messages when the free memory space is low Q If the memory free space reaches 0 during Memory Reception the machine can no longer receive the current fax message and stops communicating IMPORTANT Q All the messages stored in memory are deleted if the power is switched off for more then one hour However notae that if the Hard Disk option is installed all stored messages are not deleted Q if the machine is left with Memory Reception mode switched on it may not be able to receive large numbers of messages or messages with a lot of information In such a case we recommend you to switch Memory Reception mode off or add memory card 63 x LL D 2 Q O o tc o D N Qo o Substitute Reception If any of the following conditions are met this machine automatically switches to Memory Reception mode and stores messages in memory instead of print ing them This reception mode in which a received fax message is stored in memory unprinted is called Substitute Reception Messages received in Sub stitute Reception mode are automatically printed when the condition which caused the machine to start Substitute Reception is rectified Substitute Re ception takes place when e Paper runs out e Toner runs out e Paper is jammed e The front or side cover is open e A fax is received during a copy or print run Reception will not take pla
12. 1 57 Reverse Order Printing Normally received pages are printed and stacked on the tray in the order they are received If you turn this feature on the machine will start printing the message from the last page received By default this feature is turned off To switch it on see Initial Setup RX on page 166 Note that when on this feature will use Memory Reception your machine 73 Page Reduction If you have switched this feature on and you receive a message that is longer than the paper in the cassette usualy the machine prints it on two pages In this feature the machine reduces the width and length of the received image so that it will fit on one page If LT Ly paper size is loaded and a message of LG LY size is received the machine will reduce the message to a single LT L sheet Length Reduction See page 73 your machine _ _ AB AB B4 size TSI Print Usually the sender s TTI is printed on received messages If the sender has not programmed their TTI you will not be able to identify them However if you turn this feature on the sender s RTI or CSI is printed instead so you can find out where the message came from Q By default this feature is turned on Switch it off with the User Parameters see page 203 CIL TID Print ISDN unit required Two features are provided for identification of messages received by G4 ISDN If turned on this information will be p
13. A Transmission eeeseeesssssseeee nee 110 minhingeglg qe Hcc 111 Ghecking And Editmg A File uou roads rre creta derer a ree E PUR 112 PRINTING A LIST OF FILES IN MEMORY PRINT TX FILE LIST 116 CHECKING THE TRANSMISSION RESULT TX FILE STATUS 117 CHECKING THE RECEPTION RESULT RX FILE STATUS 118 PRINTING A CONFIDENTIAL MESSAGE MEMORY CARD OR HARD DISK REQUIRED 119 PRINTING A FILE RECEIVED WITH MEMORY LOCK MEMORY CARD OR HARD DISK OPTION REQUIRED 121 PRINTING THE TOR ape rere eee a REFUND oe eR aut ce usn eccL E 123 DISPLAYING THE MEMORY STATUS esses eren 125 Troubleshooting ERROR MESSAGES AND THEIR MEANINGS eeeeeeeeene 128 SOLVING PROBLEMS cei tren ere SERRE KR RENTRE VIR D CERO aqu ER eased ccna 130 INDICATORS e cea a scars esses RR 131 When The Receive File Indicator Is Lit Or Flashing 131 When The amp 4 Confidential Reception Indicator Is Lit 132 When The Fax Error Indicator Is Lit seeeseeeeseeeseeeessessse 132 WHEN AN ERROR REPORT IS PRINTED eeeeeeee nnne 133 WHEN POWER IS TURNED OFF OR FAILS 1sseeeeeseeere 133 6 GENS e PRATER RERUM ttt e ELE R TRAITER RUE RR KR PAR IER UU TANE SN I
14. If the Optional Group Dial function is registered to a User Function key just press the User Function key and enter the Optional Group number 10 30 to dial Optional Groups can be used to specify several destinations at a time Up to 9 Groups can be registered and up to 21 Optional Groups can be registered Hint Q Up to 200 destinations can be included in a Group If a Quick Dial or Speed Dial is registered in two Groups it takes up the space of one destinations Q A Transfer Station can also be included in a Group However a Group containing a Transfer Station cannot be used for normal transmission See Multistep Transfer on page 175 Q Optional Group Dial can be used only for Memory Transmission it cannot be used for Immediate Transmission QO To use this function you need to have registered the Optional Group Dial function in a User Function key See Assigning User Function Keys on page 167 55 x lt ne D UO c o o c i2 D P Y Place an original and select any scan settings you require Press the user function key F1 HELL egear eracsimile E gy through F4 in which the op tional Group Dial function is reg istered OF get eR 2 Tet oF 3X Fils ory Manual RX Enter an Optional Group num ber with the number keys C The Optional Group number is shown on the display If the Group name is registered the i name is also shown o
15. Make sure that the Memory Transmission indicator is lit Q If it isn t press the Transmis sion Mode key Set the original a The original can be placed at any time up until you press the Start key Q You can send the first part of an original from the exposure glass then the second part from the ADF ARDF After you place the last page on the exposure glass you have 60 seconds to insert the remainder of the original in the ADF ARDF Note that you cannot set pages on the exposure glass after you have started using the ADF ARDF How to Set an Original See page 21 Select the scanning conditions resolution density and origi nal type see page 39 Dial If you wish to send the same message to more than Memory Trans 100 one destination press Add and EEL E dial another destination Repeat this step for all destinations Q If you make a mistake press the Clear key and re enter the cor rect number 28 Dialing OR Facsimile User Tools gt See page 135 Message Press the Start key x C TM Oo E o o o Q The machine starts scanning the original Q The machine calls the destina tion While itis dialing the num ber that you dialed is shown on the display l i see Registering the RTI CS See page 193 Q After transmission the machine will return to standby mode Memory Trans EEL Dest O 29 Canceling a Memory
16. Polling Ra 1liTransfer Request 13 Options Press the Start key 103 Advanced Transmission Features Specifying an End Receiver When you make a Transfer Request you must specify the final destinations End Receivers for your message You cannot enter the numbers of the End Receivers directly Instead enter a simple code that describes where the numbers are stored in the Transfer Station in Quick Dials Speed Dials or Groups The numbers must first have been stored in Quick Dials Speed Dials or Groups in the Transfer Station s Quick Dial Enter followed by the number 2 digits of the Quick Dial where the End Heceiver is stored e g to choose the number stored in Quick Dial 01 in the Transfer Station enter 4 0 1 Speed Dial Enter 4 followed by th Speed Dial code 2 digits e g to choose the number stored in Speed Dial 12 in the Transfer Station enter 4 1 2 e Group Dial Enter followed by the Group number 2 digits e g to choose the number stored in Group 04 in the Transfer Station enter l F 0 4 104 TRANSMISSION OPTIONS You can turn them on and off for any particular transmission by following the procedure at the end of this section In addition if you frequently use a certain configuration of options you can change the default home position on or off of each option with the User Parameters see page 203 TTI Transmi
17. Pts ME IUDSUN IIT ETUDES EUN SG sees Bites Hissin Sa SSS CN RR oh SG es SD CS RISUS RA IRSE ION RUSSE EVE SSSR So RN as a ie eM a ON SR a SSE AAA TS ENTERING AND MODIFYING TEXT 2 0 ccccccecceccececcececcecsccecsreesscceanees 212 Available Chafaclers rau oc eee er wishoe ul tesco eee tate 212 AEE ERR EES RR UR ETI IA RT RITORNA RA EVA ARRA OUI RUE ER RN MOO OBE Eo ab La EOE tete htt tance I IE BEE tatnen 5 _ Maintaining Your Machine CONNECTING Ti THE E MACHINE TO A TELEPHONE LINE AND TELEPHONE 21 18 Connecting The Telephone Line eseseeeeesessssss 218 Connecting The Machine To The ISDN essessssuss 218 Connecting The Optional Telephone Handset 219 Selecting The Line Type 25st iius oce E OE Du Eben eaux Feder den Dou 219 REPLACING THE STAMP CARTRIDGE ecce 220 SSUES RRA RARER Es ae BE ae eS Mee avida asi dt ta ted eR EORR eRe Ee BBE A RR BEE SS RRA Appendix SRARTURRNRRMPARMIA SANGRE IE ARS AS UAR AH ASH SEO ESE BR eS SC Da OPTIONAL EQUIPMENT ce ET EE A 3 Menom Gard turc PERSU A 3 Function Upgrade Card sessie wisest indienne oote etn duce bris A 3 400dpi High Resolution Card 0 00 0 ceeccccsseeeceeseeeeeeeeeseeeeseesaeeeeeees A 3 HB REI detur x c R A 3 SPEGIFICATIONS isecesesese la eod exe tes chau DRE NRE veu MS ERAS eS Lage d OB EE F ROREM E A 4 F
18. Q ID Override e Default ID The other party can print the message by entering the Confidential ID pro grammed in their machine 91D Override Should you wish to send a confidential message to a particular person at the other end you can specify the Condidential ID that that person has to enter to see that message Before you send the message don t forget to tell the intended receiver the ID that must be entered to print it Transmitter Receiver 2 If you in See Registering the ID in FAX Initial Setup on page 196 80 Place an original and select any scan settings you require Press IMOdeb eae ete eae Memory Trans TEM Dest The Transmission Mode menu appears Enter the Confidential TX al ransmission Mode Enter number EE function number with the num o Send Later 02 Confidential TX ber keys 03 Personal Code Od Auto Document DIN E a Depending on the Confidential o p Transmission type use one of E E the following procedures i S o Default ID lt Kl Press the amp or 9 keys to turn Default ID on and press OK PSST ID Override Q The Transmission Mode menu is shown again A check mark is added to Confidential TX Q To cancel the Confidential Transmission press Cancel The Transmission Mode menu is shown on the display 81 Override ID Kl Press the amp l or gt keys to turn Confidential TX Select mode with Overide ID
19. Sided Printing Optional Duplex Tray And Memory Card Or Hard Disk ROOUI CG iateticcss ccresossevesossiaaciaxunerse E 71 image PRON ATION RD 72 TWO IN ONG isana e pene ued eee eerie oa 72 Page Separation and Length Reduction not available in some countries eese enne Reverse Order PEPntiiguisuniee decorata pate tutte a a ad cotes ID Page Hed clloDus adu dio abate T ind Oar Piper Misses iud DECIR Ai EMT P CIE TID Print ISDN unit required out pter aero bnt cede cites When There Is No Paper Of The Correct Size eseseesse CONFIDENTIAL TRANSMISSION eeeeeeeeeeeeeeseeeenenn nennen nnne 80 PERSONAL CODE TRANSMISSION sssseseeeecneeeeeeeeeesenensenteesenaaees 83 SENDING AN AUTO DOCUMENT 00 ooo ce ceeecceceeeeeeeeeeeeeeeeeseessnensneceanens 85 2 SIDED TRANSMISSION DOUBLE SIDED TRANSMISSION 87 BOOK PAX Locas E D er ee Ree nee earn L 88 CHOOSING THE AREA TO BE SCANNED YOURSELF IRREGULAR SCAN AREA oaoa aea a a LI E ME te ERES tu pEN EE 90 TRANSMISSION DEADLINE TRD eeeeeeeeeeeeeeeeneeeerernnnnn 92 POLLING TRANSMISSION easi Reg uuE e anaE aa aAa 94 POLLING RECEPTION M HR 98 TRANSFER REQUEST oiir a eaS 101 TRANSMISSION OPTIONS eeeeeeseeseseeeeeeee eee nennen nennen nnne 105 CHECKING AND CANCELING TRANSMISSION FILES G 110 Canceling
20. dial another destination press Add and dial another fax number Press the Start key 50 Speed Dial If you store a number in a Speed Dial when you want to dial it just press the Speed Dial key followed by a 2 or 3 digit code For more information on storing numebrs see page 149 Q Codes from 00 to 99 can be specified If the Function Upgrade Card option is installed codes from 000 to 999 can be specified Q O o N o Q If a search letter is registered with a Speed Dial code it can be searched for using Telephone Directory see page 52 x Tu Oo E c o o Q If you have programmed a name for the Speed Dial it can be printed on the first received page See Label Insertion on page 105 Place an original and select any scan settings you require see page 39 Press the Speed Dial key Memory Trans i 100 i Cesti 0 Enter the two digit code 00 to 99 or three digit code 000 to E TT r ry Irans 999 for the destination with the ESP DODI ABC COMPANY Dest Add Mode Info number keys O If the destination s name has been programmed the name is shown on the display Other wise the fax number is shown on the display 51 QO if you make a mistake press the Clear Stop key and try again Q If you wish to dial another destination press Add and dial another fax number Press the Start key Telephone directory This feat
21. direction of the paper used in their terminal Q When sending an original of a irregular non standard size or part of a large original you can specify the scan area precisely see Specifying an Irregular Scan Area on page 160 21 E o L ond Ll Lond o D c Q How to set A4 B4 A3 LT LG or DLT size originals Hint O If you set an A4 LT original using the sideways direction D it is sent rotated by 90 degrees gt see Transmission with Image Rotation on page 17 If you set the original upside down as shown in the diagram the TTI will appear on the top of the image at the destination see TTI print on page 105 How to set A5 or B5 size originals Exposure glass ADF setting a Single Page on the Exposure Glass Set originals that cannot be placed in the ADF on the exposure glass one page at a time Lift the platen cover or ADF by Reference at least 30 degrees Place the P original face down and align its T 7 upper left corner with the refer a ence mark atthe upper let cor ZZ ner of the exposure glass 1 Q If you do not raise the platen cover ADF by at least 30 degrees the original size will not be detected 22 Close the platen cover or ADF Q When sending a bound original the received image may contain some black areas To reduce this effect hold down the original to prevent its bound part from rising Setting an Origina
22. display Boldface Boldface is used to refer to keys on the operation panel except for the four keys under the display FUNCTION MAP O Ready Set originals Enter fax no Memory Trans Enter number tlnformation Enver number W 02 Confident ia 05 2 Sided TX 06 Book tax D9 Polling TX 10 Polling RX T Check Cancel TX Files 04 Auto Document OF lrreg Scan Area 08 Trans Deadline 11 Transfer Request 12 Options 2 Print TX File list lt Send Later Enter time i2hr format Tome 09 58AM diras Deadline tnter time Ci Zhr format Time 09 584M TRD time Start tine MERZI Ecos T3 PA Cancel 7 1 3 7X Files Status 4 RX Files Status S Print Conf RX 6 Print Mem Lock Cree lent 73 Confidential IX Select mode wi tho XE ID Override GF ree Poll 1D Override Fie gt tee CeCe Select mode with Personal Code Eater Personal Code Personal Code Coit ing RX 7 To print TCR press Start key or select mode FTN File No Pers Code Xfrans er Redues Transf Stn 1 L3 X5 Sa lect transfer Stn V uto Document Enter Document No ix LEN DUAE Dec M OTATTRCHTENT O2MaP Vi ded 1X2 Select mode withelt MELDE Mead From Ist sheet f Cancel OK Select size with b From Page 1 Z 8Xxl gi BAX Cinexc kaas eBook Fax 7777 Label Insertion Un Stan Area Aute Red
23. e Parallel Memory Transmission This function dials while the original is being scanned Standard Memory Transmission stores the original in memory then dials the destination Parallel Memory Transmission allows you to quickly determine whether a connection was made In addition this function scans the original faster than Immediate Transmission and is useful when you need to use the original for another purpose n a hurry Q By default this feature is turned on You can change this with the User Parameters see page 203 Standard Memory Transmission is used instead of Pararel Memory Transmission when e The line is not connected due to a busy line e Send Later is used e Transfer Request is used e 2 Sided Transmission is used e You store an original for Memory Transmission while another communication is in progress e Two or more destinations are specified e Only an Auto Document is sent e When the original is set on the ADF ARDF Q If the Clear Stop key is pressed the original jams or memory becomes full dur ing Pararel Memory Transmission the machine stops the transmission then prints the Transmission Result Report Memory Transmission and erases the file Pararel Memory Transmission print page numbers For example P1 P2 Q If you run out of memory normal Memory Transmission takes place When and if this happens varies depending on the various options you have installed 32 Memory Storage Report This r
24. keystrokes You can also program a name for the Group for example Branch Offices which will be displayed before you press the Start key E nce Programming a Group gt See page 141 Q Up to 9 groups can be programmed Q Up to 200 destinations can be included in a Group If a Quick Dial or Speed Dial is registered in two Groups it takes up the space of one destinations Q A Transfer Station can also be included in a Group However a Group containing a Transfer Station cannot be used for normal transmission See Multistep Transfer Group on page 175 Restr i Q A Quick Dial included in a Group cannot be used for other functions Q Group Dial can be used only for Memory Transmission it cannot be used for Immediate Transmission Bef jeration 4 Make sure that the Immediate Trans indicator is off If it is on press the Memory Trans key to turn it off Place an original and select any scan settings you require Press the Quick Dial key in which the Group is pro grammed CQ The Group number is shown on the display If the Group name is programmed the name is also shown on the display Memory Trans 31001 oe 0 BRAMCH 54 Q If you make a mistake press the Clear Stop key and start again Q If you wish to dial another destination press Add and dial another fax number Press the Start key Optional Group Dial Function Upgrade Card Required
25. match any messages that do not require ID are received Free Polling 3 Polling Recession requires that the other machine can perform Polling Transmission Q To receive a message sent by any Polling Transmission it is necessary to ind the same polling ID as the sender s a To receive a message sent by Default ID Polling Transmission or Override ID Polling Transmission the sender must use a machine of the same make that has the Polling capability In Free Polling Reception a message can be also received from other manufacturers machines as long as it they have Polling capability Q A Polling ID may be any four numbers 0 to 9 and characters A to F except 0000 and FFFF 98 Press Mode L The Transmission Mode menu appears Enter the Polling RX function number with the number keys a if the display is not shown press TPrev or Next Depending which method you are using choose one of the following procedures Default ID Polling Reception Kl Press the amp or amp key to change the Default ID and press OK ID Override Polling Reception El Press the amp or amp key to change the Override ID and press OK Fi Enter a polling ID 4 characters with the number keys Hint Q9 Polling TX 10 Polling Rx 11 Transfer Hic 12 Options AEn ID Override Default ID HIUMILTIMMDPEREEE Q If you make a mistake press the Clear Stop key and try again 99 c 2 o D Er
26. that you stored it in instead of having to scan the whole page in again You can send only an Auto Documents or send it at the same time as sending another original IMPORTANT Q When you store or change an Auto Document we recommend that print the Auto Document list see page 159 oR Q Acontaining an Auto Document can be specified for each transmission a You can store up to 6 Auto Documents gt See Registering and Deleting an Auto Document on page 157 pe o A E o pes g O o Q pam 2 Ez t Q Originals with Auto Documents are sent by Memory Transmission Q When sending an Auto Document with another original the Auto Document is sent first a Storing Auto Documents reduces the amount of free memory slightly If you need that memory delete the Auto Documents QO You can print an Auto Document or a summary of Auto Documents in memory See Reports on page 164 Place an original and select any scan settings you require Press Mode O The Transmission Mode menu 100 Dest O appears Enter the Auto Document func tion number with the number keys 01 Send Later 02 Confidential TX 03 Personal Code 04 Auto Document COR 85 Qu Lu pe nal G Q Li Enter the number of the Auto Document you want to send with the number keys 03 Cites Cece Qi If the list does not contain the Auto Document you want to send press Prev or
27. to step 12 Press the or amp key to switch 10 closed network on or off If you want to set another op f tion press Prev Q To finish option setting go to step 12 Press OK Q The Transmission Mode menu is shown A check mark is added to Options Press Exit 09 Polling Tx 10 Pallins RX 11 Transfer Request 12 0ptions Q The initial display is shown Memory Trans Options Q Options is shown If you set up another advanced transmission function except Polling Reception Other is shown Dial and press the Start key 108
28. 11112222 Transfer Station s Quick Dial 03 11112222 Transfer Result Report This reports whether transmission to the End Receivers was successful or not When the Transfer Station has transferred the message to all End Receivers it sends the Transfer Result Report back to the Requesting Party The machine prints the report if it cannot be sent back to the Requesting Party You must program the fax number of the requesting party in a Quick Dial see page 138 or Speed Dial see page 149 in the Transfer Station Q Register the own fax number in advance See G3 Analog Line setting on page 197 Q By default a portion of the original image is printed on this report You can turn this off with the User Parameters see page 203 ID Reception If you wish to limit reception of messages to those from machines of the same make and with the same Polling ID contact your service representative to turn this feature on 68 PRINTING FUNCTIONS Print Completion Beep By default this machine beeps to let you know when a recieved message has been printed See Volume Control on page 192 Checkered Mark Message x s mi Oo 2 D O o cc By default a checkered mark is printed on the first page of fax messages to help you separate them Q This feature can turned off See User Parameters on page 166 and 203 69 Center Mark This machine can marks printed halfway the left side and a
29. 7 C2 279 x 432mm 8ZIS EILIA Maximum Scaning area 297 X 1200mm Exposure glass ADF ARDF a There may y be a difference in the size of the image when it is printed at the desti nation Q If an original larger than DLT A3 is placed on the exposure glass only the DLT A3 area is scanned Q Even if an original is correctly placed on the exposure glass or in the ADF ARDF a margin of 3mm around each edge of the original may not be sent Q If the receiver uses paper narrower than the original the image will be reduced to fit the paper width 19 Q If an original larger than the above maximum scanning area do one of the follow ing Change the user parameter see page 203 Specify the irregular scan area see page 160 The machine detects paper sizes in the following ways 2 When you set an original in the ADF ARDF an original wider than about 7 48 is scanned as LT LG size wide An original wider than about 10 43 is scanned as DLT size Originals narrower than 7 48 will be sent as LT LG size Originals up to 47 24 in length can be scanned Q When you set an original on the exposure glass an original narrower than about 9 25 is scanned as LT LG size wide Originals wider than 10 83 are scanned as DLT size Normally lengths up to a maximum of 17 can be scanned this figure varies slightly depending on the type of original If you select Irregular Scan Area lengths up to 17 are possible 1 The maximum scan ar
30. AUTION Use of control or adjustments or per formance of procedures other than those speci fied herein may result in hazardous radiation ex posure Note Some illustrations may be slightly different from your machine Certain options may not be available in some coun tries For details please contact your local dealer Notice about the Telephone Consumer Protec tion Act Valid in USA only The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any per son to send any message via a telephone fax ma chine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the busi ness or other entity or other individual sending the message and the telephone number of the send ing machine or such business other entity or indi vidual This information is transmitted with your document by the TTI Transmit Terminal Identifica tion feature The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order for you to meet the requirement your ma chine must be programmed by following the instruc tions in the accompanying Operation Manual In particular please refer to the chapter of Installa tion Also refer to the TTI Transmit Terminal Iden tification programming procedure to ente
31. Immediate Reception CQ Memory Reception Usually machine automatically chooses the method depending on the situa tion However Memory Reception may be turned off see User Parameters page 203 IMMEDIATE RECEPTION Each page of a received fax message is printed as soon as it is received This method is used for standard fax messages Receiver your machine Sender Display during Reception llemory Trans s LJ 53 aT On the first line is the receiver s RTI or CSI Resolution at Reception This machine supports Standard and Detail resolutions for reception If you do not have the High Resolution Card option faxes sent at Super Fine resolution will be printed on your machine at Standard resolution This way result in a slightly different image Reception will not take place if there is not enough free memory left If free memory reaches 0 during Immediate Reception any further re ception becomes impossible and the current communication is terminated 62 MEMORY RECEPTION The machine waits until all pages of the message have been received into memory before printing the message This method is used with the following features e wo in one see page 72 e Multi copy when set to multiple copies see page 71 e Reverse Order Printing see page 73 e Substitute Reception see page 64 e 2 sided Printing Optional Duplex Tray And Memory Card or Hard Disk required see page 71 Receiver
32. RE RR TR IRR RII CUNT Sis a A REZ ISSUES SS SO a C IRE User Tools ax SARS RR RE as d OM e S ACCESSING THE USER TOOLS eee ro rie euet e ee ain a ipea ano stan naa rana vavan 136 REGISTER DELETE MENU iniecto ern nore Se o eoo exe Rex d van n ga FER VER qax E UE Ia okuna 138 Hegistering Quick DIals xor eit pte db mue dual eel utut o Rx ads 138 Deleting Quick DIals 5 o e bre a UR Sco qu s hs CUPS DREAM RSS 140 Registering GfOUDS siisii to tac e amen ones 141 Deleting Groups ttl E 144 Registering Optional Groups Function Upgrade Card Option Rrequired sess 145 Deleting Optional Groups notera rti irte detur ah Use bax roget apt ind 148 Registering Speed Dials bero reise e Qaam Spe edd Sp aress 149 Deleting Speed Dale eiie rs et echec mien fasce PU E ade UE 151 Storing Keystroke Programs scis coiere eoe retos feta pn uade sd reve ui 152 Deleting A Keystroke Program sse 155 Registering Auto Documents eire eterne rentre nennen 157 Deleting An Auto DOCUMENT sesinin sesenta erit nhan rise rne take anne 159 Registering irregular Area 1 cernere rennen 160 Deleting An Irregular Area s eeeeeeeeeeeeeeeeeeeeereeeer 162 BEPORIS LISIS 1rd relin aa ea vua DEUM aUe QR Un Oc REN RUN RE UE 164 INTIAL SETUP UX qe MM etait 165 Np E210 RX que sevanvalerventedswecsoieiddusamusdsssdeases 166 A
33. SSIGNING USER FUNCTION KEYS eene 167 KEY OPERATOR SEITINGOS 5 sontes ese tuo pae sce ed aane sona a NE cona er K o exeo cRu On pupa uUa 169 Personal Odes codd Gau nabttin etse e te ater 169 zem HQ n 174 Memory Lock Memory Card or Hard Disk Option Required 174 Multistep Transfer Optional Memory Card or Hard Disk Required 175 Forwarding susct tioni eo ddenue eb cadens eint udin Atib r pen aide mi pene EReed 177 Receiving From The Senders To Treat Differently Special RX Nos 183 Authorized Receo succeeds ute pides aee A ciate antes 188 M nmtor VOE eerie rU dene E Poena e Pus eli nares parapet ceoiee ens 192 FRENTE UTE 193 Registering The Economy Transmission Time suse 195 iB d es AUN MENT E 196 es Analog Bre soe itd D REC ael uA Mx re ONU 197 GS Digital Lines net cient a eas 199 a4 Digilal AS s tact ebrei teee ist Prom pal lanea dau ean ua 200 Changing The User Parameters enerere rna riter iode tio 203 Printing The User Parameter List eeeeesssssss 207 BUSH Tm 207 Daylight Saving Time Summer Time cccccceeeeeeeeeeeeeeeeeeeenneaees 209 COUNEIS ouis Pea ee eC ette v pie int eer Enc EE 209 Paper Feed Selection 2 trae oe ox esit Rx eter bu aee doge Rede 209 RDS Remote Diagnostic System sssseeeseeseseses 210 SSR LAS RSS
34. Sdri 9920 9925 DP FAX Option Type 250 Operating Instructions lt Facsimile Reference option gt Caution Use of controls adjustments or performance of pro cedures other than those specified herein may re sult in hazardous radiation exposure Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device Although this equipment can use either loop dis connect or DTMF signalling only the performance of the DTMF signalling is subject to regulatory re quirements for correct operation It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or pri vate emergency services DTMF signalling also provides faster call set up WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions manual may cause harmful interference to radio commu nications Operation of this equipment in a residen tial area is likely to cause harmful interference in which case the user will be required to correct the interference at his expence C
35. Transmission Q To cancel a Memory Transmission before it is sent before pressing the Start key press the Clear Modes Energy Saver key Q To cancel a Memory Transmission while the original is being stored in memory after pressing the Start key press the Clear Stop key The machine stops storing the original All the scanned data is canceled and not sent Q To cancel a Memory Transmission after it has been stored in memory or while it is being transmitted see page 110 a If you cancel a Memory Transmission after communication starts some pages may already sent to the destination Q If the transmission finishes while you are still trying to cancel it the message has already still be sent and cannot be canceled For mo 110 ion see Checking and Canceling the File Settings on page Checking the transmission result Q Tum the Transmission Result Report Memory Transmission see page 27 on if you want a report to be printed after every successful transmission If you leave it off a report will not be printed after every transmission but should a transmission fail Communication Failure Report will be printed Q If you turn the Transmission Result Report Memory Transmission off the Error Report will be printed when the communication on fails Q You can also check the transmission result by examining the TCR Transaction Confirmation Report page 123 You can either print it or scroll through it on the dis
36. UNCTION LUST emot A 5 Getting Started E GUIDE TO COMPONENTS ADF ARDF Platen Cover Holds down the original placed on the exposure glass Main Switch Use to turn the machine on or off See Auto Power On Reception on page 16 See When Power is Turned Off on page 133 Internal 1 bin Tray internal tray 2 Usually received fax messages are printed to the Internal Tray 1 Other tray can also be selected for other prints or copies gt See CHANGING MACHINE SETTINGS in the General Reference External Tray Internal Tray 1 Exposure Glass h Line Connectors Place the original aligning its upper i AC Switch 1 2 left corner with the reference mark Do not touch this switch It should at the upper left corner of the only be used by a service engineer exposure glass j Handset This permits voice communication g Bypass Tray Select this tray to use non standard size paper See Setting Originals in the Copy Reference 1 If the main switch is on and there is still no power turn on the AC switch 2 If you leave the AC switch off for more than about an hour without optional hard disk all files in memory are lost 11 E I pn pew P Oo pem z o Oo OPERATION PANEL a bcde f 9 h tu Rdtei User Tools e rcc Fie gt bk Ce Ar b a User Tools i Press to enter User Tools mode These tools allow you to c
37. aet Erev dum teri a eden ess eu Lea Ree sie 1 FUNCTION MAP sieos dedi vu eere Uo Qupd Ord d Ox uL eee sev Gn os Se Fax UB Ceu dua Qu d Vid ies 2 HORN Getting Started GUIDE TO COMPONENTS eld 16 87 5 2 READING THE DISPLAY ici iittala cov a a Cages 14 USEFUL FUNCTIONS oe teda aed a ce aUud e uuu E Ca eu SEEN EVER CREva EGER VER Uu uo cA eds 16 Auto Power On Reception cccccseccceecceeeeseaeeeeceeeesasecsaeeetaneeneeeses 16 Transmission With Image Rotation ssesessseseeseseneeeeeeee 17 ACCEPTABLE TYPES OF ORIGINALS ccccsseecceseecsseectenseeeceesenees 18 HOW IO SET AN ORIGINAL 5 aver Ra c o dodo firn detur urEa aU muU auos nena 21 Sending a Fax Message Overview nx TV MEMORY TRANSMISSION 1 eeeeeesese senses enne nnn muse nnn ssa nana IMMEDIATE TRANSMISSION 0 ccccccssseeeeccsnseececcsseesceesessercaceaeeessanes On hook Dial not available in some countries Manual Dial handset option required eeeusesuueeseees SCANSETIINGS ordei e ne e ci hui Ne uet cs Ead Dac aue aa Env De aM ates uus RESONON critic Ces a ante dii bte leues apt evan UOS redeo ubt ated chau a Seen Seo P image Density Contrast nasties eae Mixing Scan Settings In A Multiple Page Original CHANGING LINE TYPE OPTIONAL ISDN UNIT REQUIRED
38. age is the same as the Polling ID stored in your machine Make sure that both machines Polling ID s are identical in advance Override ID Polling Transmission You must enter an Override Polling ID unique to this transmission This ID overrides that stored in the Polling ID The user must supply this ID when they poll your machine and if the ID s match the message is sent Make sure the other end knows the ID you are using in advance Polling Transmission is allowed only if the receiver s machine has the Polling Re ception feature In Free Polling a message can also be sent to other manufacturer s machines as long as they have the Polling Reception feature With Default ID and Override ID Polling Transmission an original can be sent only to a the machine of the same make with the Polling Reception feature Q Free Polling and ID Polling Transmission allow only one file to be stored in memory Personal ID Polling Transmission allows a file to be stored in memory for each ID a total of up to 200 files for varying D s can be stored Q Before using Default ID Polling Transmission and Overide ID Polling Transmis sion feature program the polling ID Q A polling ID may be any string of four numbers 0 to 9 and characters A to F except 0000 and FFFF 94 Q The communication fee is charged to the receiver Place an original and select any scan settings you require Press Mode Q The Transmission Mode menu Memory Tra
39. and select any scan settings you require see page 22 Pick up the handset Q You will hear a tone from the external handset Dial Q If you make a mistake replace 100 the handset and try again from Dest 0 step 2 When the line is connected and you hear a high pitched tone press the Start key Q The machine starts sending the xPress Stop key to cance TX fax message If you hear a voice pick up the handset before you press the Start key and notify the destination that you want to send a fax message ask them to switch to Fax mode Replace the handset Q After transmission the machine emors Trans will return to standby mode EL 38 SCAN SETTINGS You may wish to send many different types of fax message Some of these may be difficult to reproduce at the other end However your machine has three settings that you can adjust to help you transmit your document with the best possible image quality e Resolution Standard Detail Super Fine option image density Auto Image Density Manual Image Density 7 levels Original type Text Photo Text Photo Resolution Images and text are scanned into the machine by converting them to sequences of dots The frequency of dots determines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution Super Fine have high quality but transmission takes longer Conversely low resolution Standard scannin
40. as Standard Press the Resolution key to switch between resolutions The indicators above show the current selection Original Type If your original contains photographs illustrations or diagrams with complex shading patterns or grays select the appropriate Original Type to optimize image clarity Restriction Q If you select Photo Text or Photo the Resolution is automatically set to Detail Even if you select Standard again the image density will not return to Standard Q If you select Photo or Photo Text you cannot select Auto Image Density Q If you select Photo Text or Photo the transmission will take longer than when Text IS selected Q If you send a fax message with Photo Text or Photo the background of the received image may be marked If this happens lower the density and re send the fax Q When the machine is turned on or modes are cleared Original Type is set to Text You can change this with the User Parameteres see page 203 Q As default the machine returns to the default Original Type after every transmis sion You can change this with the User Parameters so that the current Original Type is maintained Text Default Setting Text is selected when the Photo and Photo Text indicators are NOT lit Select Text to send an original containing a high contrast black and white image such as text Use this setting even if your original contains text and photographs if you only want to send clearer text
41. away Each page is transmitted as soon as it has been scanned The next page is not scanned in while the current page is being transmitted Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination just check the other terminal s RTI or CSI during transmission n The original is not stored in memory Only one destination can be dialed Place the original on the exposure glass or in the ADF To send two or more pages from the exposure glass set them page by page You can scan half the pages of your original from the exposure glass and the remainder from the ADF When you have finished scanning from the exposure glass place the reminder of the pages in the ADF and press Start The default transmission mode when the machine is turned on or when modes are cleared is Memory Transmission You can change this with the User Param eters see page 203 As default the machine will return to the default transmission mode Memory after every transmission You can change this with the User Parameters so the current mode is maintained Check that the Immediate f evene d b gt De P Y i User Toots sie Fila Standard Transmission indicator is lit C3 ue bri ER Ea uu ea y Eel B amp E D OFS FZ ee D era s eF4 Stamp era Super Fine Q If it is not lit press the Trans mission mode key Set your original QO You can set the original any time
42. ax numbers have been dialed from the number keys for some of the waiting files When the waiting files have been sent and their fax numbers are deleted from memory additional fax numbers can be dialed The display shows the percentage of free space in memory for storing originals Since fax numbers are stored in separate memory dialing fax numbers from the number keys does not change the percentage on the display Pause Press the Pause Redial key when dialing or storing a number to insert about a two second pause x c Logo te Gs D A 0 Ke C 2 o Ww R O A pause is shown as a on the display C You can insert a pause in numbers stored in Quick Dials and Speed Dials Tone This feature allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press the Tone key the machine dials the number using tonal signals Q A tone cannot be placed before the first digit of a fax number Q Some services are not available even by sending tonal signals with the Tone key Q Atone is shown as a e on the display e Sending tonal signals to ISDN ISDN option required Even if this machine is only connected to an ISDN line it can send tonal signals to the ISDN line Q This feature can only be used for Memory or Immediate Transmission The machine cannot dial ISDN using On hook dial or Manual Dial 47 S
43. ay Q If you choose A3 I the original will be sent by Image Rotation Transmission 88 Press gt Pages to toggle be tween from page 1 to from page 2 see middle right corner of the display b From Page 2 8140 64x11 Q Select From Page 1 to send a book original from the first page Select From Page 2 if you want to send a cover letter as the first page Press OK Q The Transmission Mode menu is shown A check mark is added to Book Fax Press Exit Q The initial display is shown 05 2 Sided TX D5 Book Fax Q7 Irreg Scan Area O08 Trans Deadline Memory Trans Book Fax SL Dest D Q Book Fax is shown on the display If you set up another advanced transmission function except Polling Reception Other is displayed Dial and press the Start key 89 2 W BL E o p g pei 2 x t 0 2 D LL CHOOSING THE AREA TO BE SCANNED YOURSELF IRREGULAR SCAN AREA Usually the machine automatically detects the size of an original when it is scanned However you may wish to override this and choose the area to be scanned yourself You can either choose one of the standard paper sizes A4 D D B40 A3D 8 x 11 LJD 8 x 14 D 11 x 17 J or one of two custom sizes pro grammed in advance Area 1 and Area 2 For more information on setting the custom sizes see page 160 Although you can specify a diff
44. be input using the number keys numbers For On hook dial and Manual Dial no pause is needed Example 01133 1 555333 Assume that 01133 is registered to Quick Dial 01 and that 1 is registered to Speed Dial 01 Place the original and select any scan settings you require O Press Quick Dial key 01 Press the Pause Redial key O Press the Speed Dial key and 0 and 1 using the number keys Press 5 5 5 3 3 and 3 using the number keys Press the Start key 49 Quick Dial When you have stored a destination s number in a Quick Dial key you can dial the number by just pressing that key Additionally you can store a name that will appear on the display whenever you press the Quick Dial Dialing See page 45 FI Q Flip the Quick Dial plate over to access Quick Dial keys 01 28 or 29 56 Q If you require the name you have programmed for this number can be printed on the first received page See Label Insertion on page 105 Place an original and select any scan settings you require see page 39 Press the Quick Dial key in which the destination s number is programmed 5B Jic J p Jt JE Q If the destination s name has been stored the name is shown on the display Otherwise the fax number is shown Memory Trans cs C1 MEW YORK OFFICE Dest 1 Add Hint QO If you make a mistake press the Clear Stop key and try again Q If you wish to
45. cart stand or table The product may fall causing serious damage to the product or injuring the user Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should not be placed in a build in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the marking label Using a different power source may result in injury or accident If you are not sure of the type of power available consult an authorized sales person or your local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will only fit into a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug This does not apply in countries in which the 2 wire non grounded type of plug is used Do not allow anything to rest on the power cord Do not locate this prod uct where persons will walk on the cord gt Lu Li lt q Y 13 14 15 16 If an extension cord is used with this produ
46. ce if there is not enough free memory left Q When this machine starts Substitute Reception the Receive File indicator lights QO User Parameters see page 203 can be used to switch Substitute Reception on or off The default setting is on Q If free memory reaches 096 during Substitute Reception any further reception becomes impossible and the current communication is terminated Screening messages from anonymous senders To help you screen out unwanted messages that may fill up your memory the machine can be programmed to only use Substitute Reception for messages that arrive with identification RTI CSI To settings are available Q When RTI or CSI is received Q Unconditional z The default setting is When RTI or CSI is received i e only store messages when the RTI CSI is present You can change this with the User Parameters see page 203 Q Even if the sender does not have an RTI or CSI the machine will still receive messages using Substitute Reception if paper becomes jammed while the main switch is on for some reason printing is not possible e g a copy job is in progress 64 e When RTI or CSI is received The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI If the power is switched off for more than an hour all the messages received into memory are deleted In such a case the Power Failure Report or the TCR can be used to identify which me
47. ct make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 am peres Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points or other risks Refer all servicing to qualified service personnel Do not take apart or attempt any modifications to this machine There is a risk of fire electric shock explosion or loss of sight Please read the SAFETY INFORMATION section in the General Refer ence before using this machine Grounding Ground the machine and the lightning protection circuit in accordance with regulations Do not ground to gas or water pipes or to a telephone ground plug Proper grounding is to the ground terminal of the power outlet Be sure that the ground terminal of the power outlet is properly grounded The lightning protection circuit for the machine requires the machine to be properly grounded If proper grounding is provided about 90 of lightning damage can be prevented For safety be sure to connect the machine to a three prug gro
48. d Receiver Transfer result report Transfer Request gt See page 101 Q Polling ID s of the Requesting Party and Transfer Station must be identical for this feature to work Q This machine will not receive a Transfer Tequest unless it has enough free memory to store two or more destinations dialed from the number keys Q If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 200 the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party 67 e Multi step Transfer Memory Card or Hard Disk option required The principles of Transfer Stations can be used to build up a multi step facsimile network where messages are passed through several Transfer Stations By pro gramming the end receivers in a Transfer Station Group you can enable this machine to transfer messages onto other transfer stations For more information contact your service representative This feature can only be used if the machines are made by the same maker See Multistep Transfer Group See page 175 Sending the Transfer Result Report This machine compares the own fax number of the Requesting Party with the Requesting Party s number programmed in a Quick Dial or Speed Dial and if the lower five digits of the two numbers match it sends the Transfer Result report to the Requesting Party Example Requesting Party s own dial number 001813
49. d Time on page 207 L To enter a number smaller than 10 add a leading zero Q If you make a mistake press the Clear Stop key and try again O To cancel the Transmission Deadline press Cancel The Transmission Mode menu is shown Press OK LY The Transmission Mode menu is shown A check mark is added to Transmission Deadline TRD c e o A E o c S T Q QO S C gt o T IM Transmission Mode Enter number ME 05 2 Sided TX D6 Book Fax Of Irreg Scan rea 8vTrans Deadline Press Exit Q The initial display is shown Memory Trans TRD 99 SEL Dest 0 Hint Q TRD is displayed If you set up another advanced transmission function except Polling Reception Other is shown 7 Dial and press the Start key 93 qo pas gt L ad Lt POLLING TRANSMISSION Use Polling Transmission when you wantto leave an original in the machine s memory for others to pick up The mesage will be sent when the other party calls you up There are three types of polling transmission Free Polling Defautt ID and ID Override Transmitter This machine Transmission Hequest Receiver Free Polling Transmission Anybody can poll the message from your machine The machine sends it regardless of whether Polling ID s match Default ID Polling Transmission The message will only be sent if the Polling ID of the machine trying to poll your mess
50. ea for Memory Transmission is 297 mm x 432 A3 11 x 17 DLT mm 2 Immediate Single sided Transmission from the ADF ARDF check the table below Without 400dpi High Resolution Card With 400dpi High Resolution Card Standard 47 24 47 24 Detail 16 69 Resolution Fine Not available Super Fine Not available 23 62 Standard 31 5 47 24 Detail 17 47 24 Super Fine Not available 3 When sending from the eee glass the maximum scan area is 11 x 17 DLT 297 mm x 432 A3 m 20 HOW TO SET AN ORIGINAL In this manual an original can mean a single or multiple page document You can set your originals either in the ADF Auto Document Feeder ARDF Auto Reverse Document Feeder or on the exposure glass Some types of orignals are unsuitable for the ADF so they must be set on the exposure glass see Acceptable Types of Originals on page 18 Which way you place your original depends on its size and whether you are using the ADF ARDF or the exposure glass Check the diagrams below Q When sending a fax the image output at the other end depends on the size and direction of paper used in the receiver s terminal If the receiver does not use paper of the same size and direction as that of the original the fax image may be output reduced trimmed at the both edges or divided into two or more sheets When sending an important original we recommend you to ask the receiver about the size and
51. eport is printed after storing an original in memory It helps you review the contents and the destinations of stored originals Even if the machine is set up not to print this report if an original could not be stored this report is printed Q This function can be turned on see page 203 C You can choose whether to include part of the original image on the report see page 203 The default setting is on Transmission Result Report Memory Transmission This report is printed when a Memory Transmission is completed so you can check the result of the transmission If two or more destinations are specified this report is printed after the fax message has been sent to all the destina tions If the machine is set up not to print this report and the fax message could not be successfully transmitted the Communication Failure Report is printed see the below title Q You can choose whether to include part of the original image on the report see page 203 The default setting is on Communication Failure Report This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission Use it to keep a record of failed transmissions so you can resend them page 203 The default setting is off 33 x LL G D Oo c o o D 0 o o IMMEDIATE TRANSMISSION After you press the Start key the number is dialed straight
52. er energy saving mode Clear modes Cancels the current setting and returns to standby with a single keystroke Interrupt key Interrupts the current fax operation to start copying Facsimile key Press to switch to fax mode Selection keys Press these keys to make function selections 13 EK Q afud i o e gS Q io READING THE DISPLAY The display tells you the machine status and guides you through operations e Functions that have beenselected areshown white on black e g MEARS 5 Keys that you can not select are shown with a dashed outline e g D a Oe eensetetnifgt e All procedures in this manual assume you are in Fax mode By default when you turn the machine on it is in Copy mode Press the Fax key change to Fax mode If you wish the machine to start in Fax mode see CHANGING THE MACHINE S SETTINGS in the General Reference manual Standby display While the machine is in the standby mode immediately after it is turned on the following display is shown Memory Transmission Initial Display Memory Trans 1005 sz Dest 0 QO To return the machine to standby mode perform one of the following e If you have set an original and are in the sending process remove the original e If you have not set an original and are in the sending process press the Clear modes Energy saver key e lf you are in User Tools mode press the User Tools key
53. erent scan area for each page when using the exposure glass only one size is allowed when scanning from the ADF exposure glass Place the original and select any scan settings you require Press Mode The Transmission Mode menu appears EN Enter the Irreg Scan Area function number with the num ber keys m Transmission Mode Enter number E 05 2 Sided Tx 06 Book Fax 0 Irreg Scan 4rea O8 Trans Deadline Press the amp or 9 key to select Irres Scan Area gt Select area with amp the size MEE Area 2 8 3160 8 x11 6 8814 E 711x17 e3 Ad d Ad 743 e Bd Q To see what paper sizes have been programmed press Status Q To cancel the Irregular Scan area setting press Cancel The Transmission Mode menu is shown Press OK Q The Transmission Mode menu is shown again A check mark is added to Irregular Scan Area Press Exit Enter number ME 05 2 Sided TX 06 Book Fax Ofvirreg Scan Area 08 Trans Deadline Q The initial display is shown Memory Trans Irres rea 99 ER zt D Q Irreg Scan Area is shown on the display If you set up another advanced trans mission function Polling Reception Other is displayed 7 Dial and press the Start key 91 Z 2 N aU o FE O Q o pen gt pei t a 9 3 st D Tw TRANSMISSION DEADLINE TRD If you have to send a message before a certain
54. ero TEL F3 Status F4 eStamp Tan Super Fine L JL 42 CHANGING LINE TYPE OPTIONAL ISDN UNIT REQUIRED This machine comes with a single Analog PSTN line connection for G3 communication as standard If you install the ISDN Unit option an extra Digi tal ISDN line connection for either G3 or G4 communication becomes avail able F4 key is for communication type selections as default Press the F4 key to toggle between G3 and G4 When the F4 key is lit G4 is selected x C Lo D oc Ou 0 Ke C 2 LT o keys or Chain Dial Q Either PSTN or ISDN for G3 communication are selected by the service represen tative Switching to G3 If the F4 is lit press it once to switch to G3 Memory Trans 100 ssl e Switching to G4 If the F4 is not lit press it once to switch to G4 Memory Trans 1005 z E Desti 43 e Which line is used for G3 transmissions e ISDN lines can be used for G3 communication as well as G4 communi cations so this machine is set by default to use the ISDN line for both G3 and G4 transmissions If you wish to use the Analog PSTN line for G3 transmissions contact your service representative e When G3 is used over the ISDN the subaddress can be Auto Identification Optional ISDN Unit is Required This feature works when G4 is selected The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 ter
55. g results in less quality but your original is sent more quickly Choose the setting that matches your needs based upon this trade off between speed and image clarity Q If the receiver s machine does not support the resolution at which you are sending the machine automatically switches to a resolution which is supported Sending with Super Fine resolution requires that and your machine has the High Reso lution Card option and the destination has capability to receive fax message at Super Fine resolution t When the machine is tumed on or modes are cleared the resolution is set to Standard by default You can change this with the User Parameters see page 203 Q By default the resolution returns to the default after every transmission You change this with the User Parameters see page 203 so that the current resolution is maintained e Standard 8 x 3 85 lines mm 200 x 100dpi Select for originals containing normal sized characters e g handwriting or typewritter7 Detail 8 x 7 7 lines mm 200 x 200dpi Select for originals containing small characters or when you require greater clarity This resolution is twice as fine as Standard 39 x C iL o oS c o o Super Fine 16 x 15 4 lines mm 400 x 400dpi The High Resolution Card option is required for this mode Select for originals with very fine details or when you require the best pos sible image clarity This resolution is eight times as fine
56. hes are off and reception is disabled Dual Access The machine can even while sending a fax message from memory automati cally print a report or scan other messages into memory Since the machine starts sending the second message immediately after the current transmis sion terminates the line will be used efficiently Note that during Immediate Transmission or when in User Tools mode the machine cannot scan an original Personal Code Access The machine can be set up so that nobody can use it without entering a personal code This prevents unauthorized people from sending fax mes sages and can be used to track Fax machine use by giving a personal code to each user Q Register personal codes and turn Personal Code Access on with the User Tools see User Parameters page 203 The default setting is off Q Even if Personal Code Access is enabled the machine can receive and print a fax message Personal codes appear on reports as Entering a Personal Code If Personal Code Access is turned on the display is shown Fax Personal Code Access Please enter vour Personal Code as opposite Personal Code Enter a personal code 4 digit number using the number keys Fax Personal Code Access Please enter your Personal Code Transmission With Image Rotation For most purposes set A4 LT originals in the lengthwise direction D If you set an A4 LT original in the sideways direction L the image will be
57. ing to be by the machine at the time To facilitate this process you can program the time when your phone charges become cheaper as the Economy Transmission time see page 195 Then for each non urgent message just select Send Later with Economy Trans mission when scanning in and your messages will start being automatically sent in the future _ Transmitter Receiver gt Send Later at 21 00 9 00PM Q If you wish to use Economy Transmission program the time when your phone charges get cheaper see page 195 Q This feature is only avairable with the memory transmission Place an original and select any scan settings you require Press Mode Q The Transmission Mode menu Eu Trans 1005 REI dest L appears 78 Enter the Send Later function Ib Transmission Mode Enter number EE number with number keys 01 Send Later 02 Confidential TX 03 Adsl Code 04 Auto Document Enter the time with the number keys or press Economy TX Send Later Enter time 12hr format Time 09 584M Press AM PM to switch be Start time MENT tween AM and PM Ezanomy T5 GPM Cancel J CL Depending on your area some ma chines may use the 24 hour clock and you do not have to press AM lt gt PM For example to enter 6PM enter 18 00 a If the current time shown on the display is not correct adjust it 2 See Adjusting the Date and Time on page 207 Q When entering numbers smal
58. ion Kl Press the or key to select ID Overide and press OK Use once APTE Free Poll ID Override Fl Enter a Polling ID 4 characters with the number keys and Quick Dial keys Default ID Free Pell Cancel Ji D KlPress File and specify whether to save the stored origi reum nal Default ID Free Poll ARRIVES aaa Cancel 73 7 LLI LLLI Polling TX Q Each time you press the key the text at the middle right corner of the display toggles between Save and Use once Hint Q To delete the original immediately after transmission select Use once To re peatedly send the original select Save 96 Press OK OY The Transmission Mode menu is shown A check mark is added to Polling Transmission Mint QO To cance the Polling Transmission press Cancel The Transmission Mode menu is shown Press Exit a Transmission Mode Enter number ME 09 Pollina TA 10 Polling Rx 11 Transfer Request 12 Options O The initial display is shown Memory Trans Polling TX Gzpe xx Rx Rx pem y aA E Wo S E o sb Q c gt cS lt Q Polling TX is displayed If you set up other advanced transmission function except Polling Reception Other is displayed I Polling Transmission Clear Report Press the Start key This report allows you to verify whether polling transmission has taken place O This report is not printed if the Use
59. ived message can be printed on both sides of the paper By default this feature is turned off To switch it on see Initial Setup RX on page 166 and 183 If you switch this feature on select length wise copy paper a S Q This feature can work only when all the pages of a received message have the same width and the all the messages can be received into memory Q Note that the machine will use Memory Reception for 2 Sided Printing QO This feature cannot be used with Two in One O Printouts may vary in their direction orientation depending on how the sender set them 2 You can choose to have messages only from selected locations printed in this way see page 166 and 183 71 Image Rotation If you have installed the paper in the cassette sideways incoming fax mes sages will be rotated automatically to fit on the paper your machine C You can specify received messages to be printed from the Paper feed Tray see pages 205 Two In One When two messages of the same size and direction are received consecutively they are printed on a single sheet when you turn this feature on This can help you economize on paper e Two A5 J messages are printed side by side on a sheet of A4 L7 e Two B5 LJ messages are printed side by side on a sheet of B4 L7 e TwoA4 J messages are printed side by side on a sheet ofA3 D e Two 81 x 5 5 J messages are printed side by side on a sheet of 815 x 11 L7
60. l in the ADF ARDF Multiple page originals can be placed in the ADF ARDF The ADF can scan single sided originals only The ARDF however can handle either single sided or 2 sided original double sided originals QO Place all the originals to be sent in the ADF ARDF all at once When sending a fax the originals cannot be placed in the ADF ARDF one by one or in sheaves Q In some cases the scanning speed may be slower Q When setting pages longer than A3 420mm DLT 17 in the ADF ARDF guide them in with your hand If you press down on the original or if it is curling up slightly it might jam Q If your original is larger than the maximum scanning area do one of the following Change the user parameters Specify Irregular Scan Area If the original is jams press the Clear Stop key then remove the original carefully Q When setting originals longer than AS 420mm DLT 17 use the Irregular pa per size setting If you handle long originals frequently you can specify that the machine accepts originals longer than A3 420mm DLT 17 from the ADF auto matically If you choose this setting and there is a paper jam while scanning the originals will still be sent However there is a posibility that the original will be damaged For more details refer to Irregular Scan Area on page 160 and User Parameters on page 203 Q If your message is bent or folded flatten it before you set it Q Set thin originals on the expos
61. lect the first page you want scanned both sides Press OK Press EXIT Q The initial display is shown 2 2 Sided TX is shown on the display If you set up another advanced transmis sion function except Polling Reception Other is displayed l Dial and press the Start key EE Trans 393 Dest D E 2 Sided TX D6 Book Fax 07 Irres Scan Area 08 Trans Deadline c 2 N aA i2 pen E o Q 2 o lt eE From ist sheet O5 2 Sided TX 06 Book Fax 0 Irreg Scan Area 08 Trans Deadline aes Trans 2 Sided TK Dest 87 qo I 3 1 WL BOOK FAX Use to send book originals from the exposure glass Pages are scanned in the order shown below Note that depending on the paper sizes available on the destination ma chine the message may be reduced when printed Exposure glass Place an original on the expo sure glass and select any scan settings you require Press Mode Q The Transmission Mode menu passis Trans appears Enter the Book Fax function number with the number keys IN Transmission Mode Enter number B 05 2 Sided TX 06 Book Fax 0 Irreg Scan Area 08 Trans Deadline fPrev Next Exit Press the or amp key to change the size of the original b From Page 1 a4 Baxil 84x11 O To cancel this mode press Cancel The Transmission Mode menu is shown on the displ
62. ler than 10 add a leading zero O If you make a mistake press the Clear Stop key and try again Q To cance Send Later press Cancel and the display will return to the Transmis sion Mode menu Press OK Q The Transmission Mode menu is shown on the display A check mark is added to Send Later Press Exit i irs h r i i nter number BM Q The initial display is shown lvSend Later 02 Confidential TX 0s deis at Code Qd Auto Document 3 Send Later is shown on the display If you set up another advanced transmis sion function except Polling Reception Other is displayed Set originals Enter fax no Memory Trans Send Later 7 Dial and press the Start key GEL Dest O To cancel the specified time Use a Canceling a Transmission function see page 110 79 c 2 ue 2 E o pem S D Q o c gt 3 n e L d o Tw CONFIDENTIAL TRANSMISSION If you do not want your message to be picked up casually at the other end use this feature The message will be stored in memory at the other end and will not be printed until an ID is entered Q The destination machine must be of the same make and have the Confidential Reception feature Q The destination machine must have enough memory available O The receiver must program their Confidential ID beforehand Q An ID can be any 4 digit number except 0000 There are two types of Confidential Transmission Q Default ID
63. line problem the display opposite appears Unable to connect to destination Press Cancel or switch to Memory e If you press Memory Trans the machine will scan all the originals into memory When finished it will begin redialing the destination and if pos sible send the message from memory e f you press Cancel then OK the transmission will be canceled ECM Error Correction Mode This feature automatically resends data that wasn t transmitted success fully using a system that complies with international standards ECM re quires that the destination machine has the same feature a By default ECM is on You can change this with ECM see page 174 Transmission Result Report Immediate Transmission If you turn this report on a report will be printed after every Immediate Trans mission so you have a record of whether the transmission was successful or not If the machine is set up not to print this report and the fax message could not be successfully transmitted The Error report is printed Hint Q By default this report is turned on Switch it off with the User Parameters see page 203 36 On hook Dial not available in some countries This is just like using the optional handset except you do not have to pick up the handset before dialing Just press the On Hook Dial key and dial the number If you hear a voice you can pick up the handset and speak with the other party Q The machine cann
64. message has been sent during Broadcasting print the TX file list see page 111 if memory runs out while storing an original If you run out of memory while storing an original free space reaches 0 If you wish to send only scanned page Memory full is displayed Press OK to return to the previous display Q By default successfully scanned pages are sent If you wish to change this set ting please contact your service representative Batch Transmission If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination that message is sent along with your original Several fax messages can be sent with a single call eliminating the need for several separate calls This helps save communication costs and reduce transmission time Fax messages for which the transmission time has been set in advance are sent by batch transmission when that time is reached Hint O By default Batch Transmission is switched on You can switch it on or off with the User Parameters page 203 31 X c tw c D E Ke T o o D ae o o o ECM Error Correction Mode This feature automatically resends data that wasn t transmitted success fully using a system that complies with international standards ECM requires that the destination machine has the same feature Q By default ECM is on You can change this with the User Parameters see page 203
65. minal it automatically switches to G3 and redials e if the G3 line at the destination is connected to the ISDN via a TA Termi nal adapter or a PBX since the called number is on ISDN the G3 line is regarded as G4 and theAuto Identification feature may not automatically switch this machine to G3 44 DIALING Overview There are three main ways to dial a number CQ Number keys Enter the number directly Q Quick Dial Dial a stored number with a single key press Q Speed Dial Dial a stored number by entering a 2 digit or 3 digit Optional Function Upgrade card required code This section covers these features and others in more detail x e LL o ren CS Oo ov s Ke c Q o Number Keys Enter numbers directly using the key pad on the right side of the operation panel Q Pauses see page 47 and a tone key see page 47 can be inserted in a fax number Q If the ISDN unit is installed you can enter the subaddress see page 48 Place an original and select any scan settings you require see page 39 Enter the fax number with the number keys Q The digits appear on the display Memory Trans fered 1226231 Hint Q If you make a mistake press the Clear Stop key to erase each digit and try again Q If you wish to dial another destination press Add then enter the next destination Q If the optional ISDN unit is installed select G3 or G4 before pressing the Start key Press the Start key 45
66. n the dis UE a play Q If you make a mistake press the Clear Stop key to specify again Gp D11 0 If you dial more destinations press Add to dial other fax numbers Press the Start key Redial The machine memorizes the last 10 destinations that have been dialed Press the Pause Redial key 56 A list of previously dialed num lt Redial gt Enter no of destination BR bers will flash up If you cannot 01 471312262 O02 471316626 see the number you need use 0 226231471 04 7645 3 a pee C the TPrev and Next keys to tance scroll through them Then enter the code for the number you t 2 c wish to redial e g 01 TUE c D c depu ree QR Epp mw Restrictions o Q The following kinds of destinations are not memorized m ze o e Quick dial e Speed dial e Group dial e Destination dialed by a Program e Destination dialed as an End Receiver for Transfer Request e Destination dialed using the external telephone keypad option e Destination dialed by Redial regarded as already memorized e Any destinations after the first number if multiple destinations were dialed Q Redail will only work if you have not entered any digits of the number already If you press the Pause Redial key after entering digits a pause is inserted If the receiver uses a facsimile of the same manufacturer that is capable of regis tering the RTI the name may be shown on the display instead of the fa
67. ns 99 appears EEL Dest oO Enter the Polling TX function number with the number keys 09 Polling TX 10 Polling PX 11 Transfer Request 12 Options Features Depending on the Polling Trans mission type use one of the fol lowing procedures e Q o e 2 c S E o S C 2 pe t Free Polling Transmission Kl Press the 4 or key to select Free Poll and press OK Pallina TX Select md cae MEME F ree Poll ID Override FlPress gt File and specify whethertosavethestoredorigi teins 7 a ne ene nal or not Default ID aZTREPIEBAID Override i Fil C OK Q Each time you press the key Cancel K the text at the middle right cor ner of the display toggles be tween Save and Use once Q To delete the original immediately after transmission select Use once To re peatedly send the original select Save 95 Default ID Polling Transmission Kl Press the 4 or key to select Default ID and press OK b Use once eee res Poll ID Override A Press File and specify whether to save the stored origi nal or not b Save OLENEB F ree Poll ID Override Each time you press the key the text at the middle right corner of the display toggles between Save and Use once 2 To delete the original immediately after transmission select Use once To re peatedly send the original select Save ID Override Polling Transmiss
68. on MERE ID Override FJ Enter the Confidential ID 4 digit number with the number keys and press OK 4 The Transmission Mode menu is shown again A check mark is added to Confidential TX Q To Cancel the Confidential Transmission press Cancel The Transmission Mode menu is shown on the display Press Exit 01 Send Later 02 anfidential Tx 03 Personal Code 04 Auto Document Q The initial display is shown Memory Trans Conf Trans PEEL Q Conf Trans is shown on the display If you set up another advanced transmis sion function except Polling Reception Other is displayed Dial and press the Start key 82 PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage for example for billing purposes If everybody uses a Personal Code when they use the fax machine the codes or the names programmed for the codes will be printed in the TCR see page 123 and other reports This will help you to check up on who has been using the machine and how often Q Personal codes may be any 4 digit number except 0000 0001 through 9999 You can program up to 20 personal codes If the Function Upgrade Card is installed up to 50 personal codes can be programmed See Registering the Personal Codes on page 169 Place an original and select any scan settings you require Press Mode 100 Memory Trans EM Pesti Q The Transmission Mode menu appears
69. ot dial on ISDN lines x Lo D 5 O uu A oO Z 2 o o Place the original and select any scan settings you require How to Place an Original See page 21 Selecting the Scan Settings Resolution Density and Original Type See page 39 Press the On Hook Dial key Q You will hear a low tone from the internal speaker If you wish to cancel this operation press the On Hook Dial key again Dial Q The machine immediately dials the destination If you make a mistake press the On hook dial or Clear Modes key and return to step 2 1005 Immediate TX ry o2 F When the line is connected and you hear a high pitched tone Transnitting press the Start key 4 71319258 Q If you hear a voice pick up the Press Stop key to cancel TH handset before you press the Start key and notify the desti nation that you want to send a fax message ask them to switch to Fax mode 37 Q After transmission the machine will return to standby mode Menora TESNE 100 TEE Desti O Manual Dial handset option required Pick up the handset or an externally connected telephone handset and dial When the line is connected and you hear a high pitched tone press the Start key to send your fax message If on the other hand you hear a voice at the other end continue your converstaion as you would normally over the telephone Q The machine can not dial on ISDN lines Place the original
70. play See Displaying the Transmission Result on page 117 Sending a fax message immediately To send a fax message immediately use Immediate Transmission If you have just set up a original for broadcasting the immedicate trans mission file will interrupt the current communication If there are files queued in addition to the file being currently sent your original is not be sent until the queued files have been sent 30 Automatic Redial If a fax message could not be transmitted because the line was busy or an error occured during transmission redialing is done 4 times at 5 minutes intervals these figures vary according to which country you are in If redialing fails after four redials the machine cancels the transmission and prints the Transmission Result Report see page 33 or the Communi cation Failure Report see page 33 Broadcasting Sequence If you dial several destinations for the same message Broadcasting the messages are sent in the order in which they were dialed If the fax mes sage could not be transmitted the machine Redials that destination after the last destination specified for Broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to the des tinations A and C are busy the machine dials the destinations in the follow ing order A B C D A and C Broadcasting checking the progress To check up to which destination the fax
71. ption Start Manual RX TEL Mode lt 3 Transmission EA Result Display G4 selection Quick Dial keys Use to dial numbers at a single touch or to enter letters and symbols Also use for Group Dial Keystroke Program and Auto Document features Quick Dial Flip Plate Flip this plate down to access Quick Dial keys 01 through 28 flip up to access keys 29 through 56 Original Type key Use when sending a halftone image such as a photograph or a color original k m no Density key Contrast key Press this key to adjust the density manually n amp keys Press to move the cursor or select functions Tone key Press to send tonal signals down a pulse dialing line Pause Redial key Pause Inserts a pause when you are dialing or storing a fax number A pause cannot be inserted as the first digit Redial Press to redial one of the last ten numbers Number Keys Use to dial fax numbers or enter the number of copies Clear Stop key Clear Deletes one character or digit Stop Interrupts the current operation transmission scanning copying or printing Start Key Press to start all tasks On Hook key Use for making a phone call from the keypad You do not have to lift the handset Speed Dial Press to select a Speed Dial Program key This key is used in Copier mode Clear modes Energy saver Energy saver Hold down for more than a second to ent
72. r Parameters see page 203 are set to allow the stored originals to be repeatedly sent Save Q The User Parameters see page 203 can be used to switch this report off The default setting is on QO By default a portion of the sent image is printed on the report You can turn this off with the User Parameters see page 203 Q The result of a Polling Transmission can also be checked with the TCR 97 D Jum pom d o LL POLLING RECEPTION Use this function if you want to poil a message from another terminal Fur thermore you can poll documents from many terminals with only one opera tion use Groups and Keystroke programs to fully exploit this feature There are two types of polling reception Default ID and Override ID Receiver This machine Sender Transmission Default ID Polling Reception Free Polling Reception Use this method for Free Polling or Default ID Polling If the Polling ID is programmed in your machine any messages waiting in the transmitting machine with the same ID are received If the other machine does not have any messages waiting with the same Polling ID any messages that do not require ID are received Free Polling Override ID Polling Reception You must enter an Override Polling ID unique to this transmission This ID overrides that stored in the Polling ID Your machine will receive any messages waiting in the transmitting machine with matching ID s If no ID s
73. r Sta tions and press Rcv Stn Dials or the number keys Memory Trans EM I Transmission Mode Enter number ME 09 Pollina TX 10 Polling RX 11 Transfer Request 12 Options lt Transfer Request Select Transfer Sin Transf Stn 1 zy LL O Enter the fax numbers of the Transfer Stations with either Quick Dials Speed Q If you make a mistake press the Clear Stop key and try again Q To cancel the Transfer Request press Cancel The Transmission Mode menu is shown again Enter one or more End Receiv ers 102 lt Transfer Request Select Receive Stn Transf Stn 1 EP D 05 TRONT BRANCH Receive Stn Dest O Add Revstn be stored in Quick Dials Speed Dials or Groups in the Transfer Station s To specify an End Receiver use the special format described on page 104 Q Press Add RevStn if you wish enter more End Receivers O Press or 9 to see the End Receivers already entered You can select an End Receiver from this list and cancel it by pressing the Clear Stop key Q To cancel the Transfer Request press Cancel When you have specified all the End Receivers press OK If you want to enter an additional T Transfer Station press Yes and repeat steps 4 to 6 Transfer Request is Selected another Transfer Station C If you press No the Transmis sion Mode menu is shown and a check mark is added to Trans fer Request Press Exit 09 Polling Tx 10
74. r the busi ness identification and telephone number of the terminal or business Do not forget to set the date and time Thank you ENERGY SAVING INFORMATION As an Energy Star Partner we have determined that this fax S mode meets Energy Star Groggy guidelines for energy efficiency This product was designed to reduce the environmental impact associated with fax equipment This is accomplished by means of energy saving features such as Low Power sav ing energy mode and Night Timer Please see ap plicable sections of operating manual for details SAFETY Important Safety Instructions In addition to the warnings and cautions included in the text of this manual please read and observe the following safety instructions 1 2 3 4 10 11 12 Head all of these instructions Save these instructions for later use Follow all warnings and cautions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid cleaners or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lighting Do not use a telephone in the vicinity of a gas leak to report the leak Do not place this product on an unstable
75. ransfer Request End Receiver The final destination of the message i e the machine that the Transfer Station sends to End Receivers must be programmed into Quick Dials Speed Dials or Groups in the Transfer Station The diagram below may make the concept clearer Hequesting End Receiver Party Transfer Station m End Receiver CA Transfer E Result Report Q The Transfer Stations you specify must be machines of the same make and have the Transfer Station function O You can specify up to 99 Transfer Stations in a Transfer Request Q You can have up to 30 End Receivers per Transfer Station If you specify a Trans fer Station Group the Group counts as a single receiver Q The combined total of End Receivers and Transfer Stations you specify with the number keys cannot exceed 99 Before operation Q Before you can use this feature you must program the Polling ID see page 196 and your own dial number see page 197 Q Polling ID s of the Requesting Party this machine and the Transfer Stations must be identical 101 c 2 9o D o c te E E Q Q gt E q o Xx gt L d D LL Set an original and select any scan settings you require Press Mode The Transmission Mode menu appears Enter the Transfer Request function number with the num ber keys Q If the appropriate display is not shown press TPrev or A Next Enter one or more Transfe
76. rinted on every page Turn CIL and TID on and off with the User Parameters see page 203 The CIL Call Identification Line refers to the combination of the receiver s own fax num ber name the sender s own fax number and name the communication date and page number The default setting is on The TID refers to the name registered by the sender in their TTI The default setting is off C This feature is avairable only when receive in G4 mode Hint Q As default CIL print is turned on Switch it off with the User Parameters see page 203 74 When There Is No Paper Of The Correct Size If there is no paper in your machine that matches the size of a received message the machine will choose a paper size based upon the paper you have available For example if your machine has LG 8 5 x 14 D installed and you receive an LT 8 5 x 11 D size message check the LT 8 5 x 11 column of the table below The paper size at the top has the highest priority In this case since LG 8 5 x 14 D is higher priority than DLT 11 x 17 D the message is printed on LG 8 5 x 14 D Priority Table Width or Length Priority Image Rotation zi Half of the page is blank I Page Reduction Received Image Size Paper Select Priorities
77. rmation to the wrong place you need to co ordinate Polling ID s with the other party a You can switch this feature on and off with the User Parameters see page 203 The default setting is off Selecting Transmission Options for a Single Transmission Set the original and select any scan settings you require Press Mode Q The Transmission Mode menu ESL appears Enter the Options function number with the number keys G9 Polling TX 10 Polling RX 11 Transfer Request 12 Options Hint Q If Options is not shown press TPrev or Next 106 TTI Print on or off HI Print 7 ff 4 Press the amp or amp key to switch 2 The default setting is on If you want to set another op tion press J Next Q To quit go to step 12 Label Insertion on or off E E E o Press the or amp key to switch N o Y b co LL a The default setting is off Li To cancel the changes press Cancel The Transmission Mode menu is shown If you want to set another op D tion press ed or Next S 9 Y B E o pam SS T Q o Z gt c t a To finish go to step 12 Press the amp or gt key to switch Auto Reduction on or off lic Bod eriam 7 Ott Q The default setting is on Q To cancel the setting press Cancel The Transmission Mode menu is shown When you want to set another option press TPrev 107 Q1 To finish option setting go
78. s sages are lost and ask the senders to re send them IMPORTANT Q If the sender has not programmed their RTI or CSI the machine may reject an important fax message We recommend you to ask the sender to register an RTI or CSI in advance e Unconditional Substitute Reception The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI X Lh s ac 2 i 22 o x 65 SELECTING THE RECEPTION MODE There are two ways you can set up your machine to handle incoming calls Q Fax mode CL Telephone mode handset option or external telephone required The default setting is Fax mode You can change to Telephone mode with the User Tools see page 135 Fax Mode Auto Reception Mode When a telephone call comes in the machine receives it automatically as a fax message Use this setting for a dedicated fax line Telephone Mode When a call comes in you have to pick up the handset or external telephone and decide whether the call is a fax message yourself lf you hear a voice continue your conversation as you would with a normal telephone If you hear high pitched beeps instruct the machine to receive the fax by following the procedure below Use this setting if you wish to share the line between the fax machine and a telephone Receiving a Fax in Telephone Mode A User Function key must be programmed beforehand as the Start Manual RX key see page 167
79. s printed to help you identify deleted files If you turn just the main switch off files are not deleted x lt c I oo le T Oo y 9 UO C 2 o o Q Place the original you want to store in memory on the exposure glass or the ADF To store multiple page originals from the exposure glass set them page by page Q You can scan half the pages of your original from the exposure glass and the remainder from the ADF ARDF When you have finished scanning from the expo sure glass place the rest of the pages in the ADF ARDF and press Start Q The default transmission mode when the machine is turned on or when modes are cleared is Memory Transmission You can change this with Initial Setup TX see page 165 Q As default the machine will return to the default transmission mode Memory after every transmission You can change this so that the current mode is main tained with the User Parameters page 203 Restrictions Q If memory is full 0 appears on the display Memory Transmission is disabled Use Immediate Transmission instead tions Q The number of pages that can be stored in memory depends on the original images and the scan settings You can store up to 80 standard pages ITU T No 1 chart Resolution Standard photo mode OFF Q Maximum number of Memory Transmission files 200 Maximum number of destinations per Memory Transmission 200 Combined total number of destinations that can be stored 500 27
80. sent rotated by 90 Providing the receiver has A4 LT lengthwise paper L the message will be printed the same size as the original Q If you wish to set the original in A4 LT sideways direction LJ set the original upside down The TT will be printed on the upper of the received fax message Q When Image Rotation is used all messages are sent by nomal Memory Transmis sion 17 Getting Started ACCEPTABLE TYPES OF ORIGINALS If you set an original containing wet ink or correcting fluid the exposure glass will be marked and copies will be affected To avoid this make sure your originals are dry Acceptable Original Sizes Number of Paper Exposure glass Maximum A3L gt 297 x 420 mm 11 x 17 L7 279 x 432 mm ADF ARDF Fax transmission A5L to A3L7 up to 30 sheets 52 105g m 1200 long 45 90kg 8 x 5 D to 11 x 17 DLT E7 the maximum original length is 432mm 17 Unacceptable Paper for the ADF ARDF Q If originals in any of the following conditions are placed in the ADF they may be damaged Place them on the exposure glass Originals of sizes other than those specified above table Originals containing staples or clips Perforated or torn originals Curled folded or creased originals Pasted originals Originals with any kind of coating such as thermosensitive paper art paper aluminum foil carbon paper or conductive paper Originals with indexes tags or other projec
81. t Terminal Identification Print By default the machine adds this identification on each sending message The TTI is the sender s identification You can program your own TTI to be printed on messages you send with the Key Operator Settings see page 169 m You can switch this feature off with the User Parameters see page 203 o Sen E L unl e Q LL Label Insertion With this feature you can have the receiver s name printed on the message when it is received at the other end The name will be printed at the top of the page and will be preceded by To Program the receiver s name and number in a Quick Dial or Speed Dial with Label Insertion turned on c 2 qo D o pen o iam o Q z gt T t a ga Het name mati number see page 169 and 197 Auto Reduction By default if the receiver s paper is smaller than the paper you are sending on the message is automaically reduced to fit on the receiver s paper Transmitter This machine aB fa a B 4 8 Reduction 105 IMPORTANT O If you turn this feature off the scale of the original is maintained and some parts of the image may be lost when printed at the other end A The default setting is on ID Transmission If you turn this feature on transmission will only take place if the destination s Polling ID is the same as yours This feature can stop you from accidentally sending info
82. t the top center of each page received This makes it easy for you to position the hole puncher correctly when you file received messages Q This feature can turned on See User Parameters on page 166 and 203 Reception Time The date and time of reception can be printed at the bottom of the received message This is turned on by default To turn it on see User Parameters on page 166 and 203 Q When a received message is printed on two or more sheets the date and time is printed on the last page J The date and time when the message was printed can be also be recorded on the message If you need this feature please contact your service representative 70 Multi copy Reception Memory Card Or Hard Disk Option Required If you switch this feature on more than one copy of each incoming fax message can be printed You can also choose to have multiple copies made of messages from particular senders see page 166 and 183 Message frictions a The maximum number of copies that can be made of each message is 10 If you are using Multi copy with Specified Senders the maximum number is 9 x u c D 2 ET o Qc Q By default this feature is turned off To switch it on see User Parameters on page 203 Note that the machine will use Memory Reception for Multi copy 2 Sided Printing Optional Duplex Tray And Memory Card Or Hard Disk Required With this option installed a rece
83. time specify the deadline for transmission When it cannot be sent because the line is busy for example the machine redials at intervals of five minutes any number of times until the deadline passes After the deadline passes the Transmission Result Report is automatically printed This indicates whether or not the message was sent within the deadline Q You can not specify deadline more than 24 hours into the future Q If the message cannot be sent before the deadline and the number of redials is less than 5 the machine redials the remaining number of times and prints the Transmission Result report If the number of redials has reached 5 the machine prints the Transmission Result report and stops transmission Place the original and select any scan settings you require Press Mode Q The Transmission Mode menu ez jest Kd Enter the Trans Deadline TRD function number with the number keys 0S 2 Sided Tx 06 Book Fax 07 Irrea Scan rea O68 Trans Deadline 92 Enter the deadline with the num ber keys Press AM PM to toggle between AM and PM Trans Deadline gt Enter timet 12hr format Time 09 584M TRD time C Depending on the area some ma chines may use the 24 hour clock and you do not have to press AM lt gt PM For example to enter 6PM enter 18 00 Q If the current time on the display is not correct adjust it See Adjusting the Date an
84. ting parts Sticky originals such as translucent paper Thin and soft originals Originals of inappropriate weight 2 See the above table Originals in bound form such as books Transparent originals such as OHP transparencies or translucent paper Originals of in appropriate weight Restriction Q Do not use different sizes of original in the same transmission 18 Originals whose sizes are difficult to detect Q If originals in any of the following conditions are sent the size is difficult to detect The receiving machine may not select paper of the correct size Originals with indexes tags or projecting parts Transparent originals such as OHP transparencies or translucent paper Dark originals with many characters or drawings Originals which partially contain solid printing Originals which have solid printing at their edges Originals other than those with O in the tables below O ud p 9 dl ie D c Q 8 VYo x 11 n 8 T5 x 5y5 8 12 x55 7 2 The following paper sizes are automatically detected in fax mode Paper size Where original A3 B4 A4 BS A5 A5 B6 11 x17 18 v2 x14 DIDIDDIDDI D E DD D is placed Exe gis misisset eer ooLoTo oiorie 2 1 9 L9 1 9 lo Q When ps 2 sided transmission A5 and HLT can not be available Paper Size and Scanned Area m Feed direction E Horizontal size Maximum Scaning area A3L 297 x 420mm 11 x 1
85. ubaddress ISDN option required ISDN allows two or more terminals such as a facsimile and digital telephone to be connected to a single line These terminals are identified by their subaddress numbers If the terminals connected to the line at a destination are assigned subaddresses dialing a subaddress allows you to direct your fax message to a particular terminal at the destination Restriction Q The subaddress can only be used with ISDN m The subaddress function must be programmed in a User Function key See Assigning User Function keys on page 167 Q A subaddress number can be programmed in a Quick Dial or Speed Dial If you want to assign a subaddress to your fax machine contact the service rep resentative Place an original and select any scan settings you require Select either G4 or G3 ISDN Dial the fax number with the number keys o Cru Pe et ws Rh Start Pr m TEL TX Files r Artet Ft Manual RX F2 Mode eF3 Status eF4 Press the User Function key F1 through F3 where the subaddress function has been registered Q is displayed Memory Trans ex d 102252 48 Enter the destination subaddress with the number keys Press the Start key Q C Q N o e Chain Dial x Tw c D E c o o This allows you to compose a telephone number from various parts some of which may be stored in Quick Dials or Speed Dials and some of which may
86. uction ff Ort res Area Z U4x1142 fC 4x1 1 64x16 e 11x17 A4 f 4 BAZ OBI Cie CIS Sear tence JL Closed Network On 5 rInfo CX Files Statuo O Prev Next 27 09 59AM Memory T3 3tandby ESKEW YORK OFFICE Dest 3 Pa s 1 ance transmission and delete this To erint selected tile press Start XChech thange Enter number W file 1 Destination List KNEW YORK OFFICE Dest 1 Pols Z Change Start Time 03 22PM 3 Change Dest the List press Start iBestinatios List Cancel EWEN YORK IFFI CTX Files Situs Feb du Number Keys Fe 12 10 03 456122780 4Pe s Done Fes 12 09 32 TOKYO 15P Done Crm ext Start time ff feb 12 10 093 456122790 4P Done feb 12 09 32 TOKYO 15Pg Done Ceres Cilext sprint Cont RX Enter Cotidential ID Press Start key Conf 1 MEANEEN CChange Dest gt Add chaoge destination id ELT NEW VOPNA OFFICE Cert I Print Wem Locks 7 OTTU Enter Mem LockID Press Start key Mem Lock ID BE To print TCR press Start key or select mode off File No Pers Code l emory otatus gt Confidential RX 3 tile s Others TX F les 14 filets RX F les to print 7 file z TABLE OF CONTENTS SYMBOLS AND CONVENTIONS ccccssseecesesecceseecssseeccacsecseeeceseeees ODVehilloriS sts oo eroe DIR tao
87. unded outlet Cold Weather Power up Avoid raising the room temperature abruptly when it is below 57 F 14 C or condensation may form inside the machine 1 Raise the room temperature to 68 F 20 C at less than 18 F 10 C per hour 2 Wait for 30 to 60 minutes 3 Turn the power on 4 Do not use the machine near a humidifier Thunderstorms With proper grounding about 90 of lightning damage can be prevented However if possible during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord General 1 Since some parts of the machine are supplied with high voltage make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual 2 Do not make modifications or replacements other than those mentioned in this manual 3 When not using the machine for a long period disconnect the power cord gt zx m LL lt q o SYMBOLS AND CONVENTIONS Conventions IMPORTANT Instructions designed to prevent paper jams damage to originals or loss of data Be sure to read this information Re Numerical limits functions that cannot be combined or conditions in which a particular function is disabled Exit Words enclosed in square brackets refer to the four buttons at the base of the display For example Press Exit means press the button directly below the word Exit on the
88. up until you press the Start key Cross reference How to Set an Original 2 See page 21 34 Select any scan settings you require see page 39 Dial Q If you make a mistake press the Clear key and re enter the cor rect number select G3 or G4 communication mode Dialing See page 45 Selecting a Line See page 197 Press the Start key Q The machine staris scanning the original Q The machine calls the destina tion While it is dialing the num ber that you dialed is shown on the display O After transmission the machine will return to standby mode eornuu w eumnmmanuume su ewe eee eee eee Immediate TX 100 SEL Dest C Faesienie o Dialina 3001 NEW YORK OFFICE Press Stop key to cancel TX EN Dest 35 x TM o o c o o o o GG 0 P Q e Canceling an Immediate Transmission e If you haven t pressed the Start key yet press the Clear Modes En ergy Saver key If you have set the original removing it will also cancel Immediate Transmission e f you have pressed the Start key and the machine is dialing or transmit ting press the Clear Stop key and remove the original Some pages may have already been sent lf the destination could not be connected to If it was not possible to make a connection with the number you dialed for example if the line was Transmission busy or there is a
89. ure glass 23 Ze i im it md o Oo pen Q ADF ARDF ACCETABLE TYPE OF ORIGINALS on page 21 Adjust the original guide to match the size of your original Align the edge of your originals and stack them in the ADF ARDF face up a If you insert the original too far from the ADF ARDF the paper size may not be detected properly 24 Sending a Fax Message Overview The basic procedure to send a fax message is 1 Make sure the Fax indicator is lit 2 Set your original 3 Dial the number 4 Press Start The rest of this section describes these steps and the various features that are available in more detail There are two ways to send a fax message Q Memory Transmission LJ Immediate Transmission You can check the indicators on the operation panel to check which mode is currently active and press the Transmission Mode key to toggle between them 26 MEMORY TRANSMISSION After you press the Start key the machine scans all pages of your message before it starts dialing Memory Transmission is useful when you are in a hurry and do not want to spend too long waiting by the machine It also allows you to send the same message to several destinations Broadcasting IMPORTANT Q If there is a power failure or the plug is pulled out for more than 1 hour all the files stored in memory are deleted If this happens as soon as you switch back on the Power Failure Report see page 133 i
90. ure lets you find a stored Speed Dial quickly by just entering a single letter e g the first letter of the name stored for that number Restrictions Q Speed Dial codes cannot be searched for by symbol or number Q Names enclosed within are not searched for m When programming a Speed Dial register a search letter See Programming a Speed Dial on page 149 Place an original and select any scan settings you require Press the Speed Dial key 52 Press Tel Dir Press the Quick Dial key corre 4 sponding to the search letter A to Z Q The names or fax numbers reg istered in Speed Dials are shown in numerical order on the display Enter the two digit code 00 to 99 or three digit code 000 to 999 for the destination with the number keys Memory Trans Ep D Info Je Jt Jw JN Tj To use Telephone Directory enter the letter vou wish to search for Letter 4 2 B Sp D000 ABC COMPAT Cancel Q If the list does not contain the desired destination press Prev or Next If you make a mistake press the Clear Stop key to try again Q If you wish to dial another destination press Add and dia another fax number Press the Start key o3 Sending a Fax Message Groups If you frequently send the same message to more than one place program these numbers into a Group Then you can send the messages to all the destinations in that Group with just a few
91. ustomize the default settings b Communicating Indicator Lights during transmission or reception c Receive File Indicator Lights to tell you a message has been received into memory Blinks when a Memory Lock file has been stored in memory Note that this indicator does not inform you of a Confidential reception d Facsimile Error Indicator Lights if the optional Facsimile unit has problem there is a communication error or there is no paper in the cassette see page J 132 e Confidential Reception Indicator Lights when a message has been received into memory with Confidential Reception see page 119 132 f Stamp key Press to turn the stamp feature on or off g Transmission Mode key k Press to toggle between Memory Transmis sion and Immediate Transmission modes h Resolution key Press to switch between Standard Detail and Super Fine optional high resolution card required 12 esc Printer r Eror Error its zj ef emory FT itamat ax F2 Mode eF3 Status eF Si b SFran TI iper Fine BREVE X REIR I ERES SS a Je Je Jo Je JE JG_ ee ee ee f Cin Jt D Jk Jo J _JW Ul gt CS we ee RECONNUE MEEERM jefe be 30 Ju ee ee ECMCRMEME i i i iji i gue z3 ngard tail et acsimile E o F H User Function keys Each of these can be programmed for rapid access to frequently used features Features Programmed by Default Key Standard With G4 o
92. x number 57 TRANSMISSION FEATURES Stamp When sending a fax message using the ADF the machine can stamp a circle mark at the bottom of the original This stamp indicates that the original has been successfully stored in memory for Memory Transmission or that it has been successfully sent for Immediate Transmission 3 When the stamp becomes lighter replace the cartridge See Heplacing the Stamp Cartridge on page 220 a This mac stamps only when the original is placed in the ADF Q If a page was not stamped even if the stamp feature is on re send the page Q The User Parameters see page 203 can be used to switch the stamp feature on or off This parameter setting can be overridden by pressing the Stamp key The default setting is Off Press the Stamp key Ptr 2 I EX T Q Each time you press the Stamp il eris Md eFZTEL PAETE era e Stamp E s key the indicator toggles on and Er dp N aA Oo off When lit stamp is on 58 ID Transmission This feature allows you to restrict transmission of messages only to machines of same make and only to machines that have the same Polling ID regis tered With the transmission options you can switch ID transmission on and off for each separate transmission I U 0 Q X LL o off The default setting is Off beh 7 59 60 Receiving a Fax Message Overview Your machine receives fax messages in two ways L
93. y Use the Image Density keys to increase or decrease the image density within 7 levels Press the or B key to change the density The indicators above the keys show the level 41 x TM D s z O o o im 0 T Q Mixing Scan Settings in a Multiple Page Original When sending an original consisting of several pages you can select differ ent Image Density Resolution and Original Types for each page Set your original select the scan settings for the first page dial and press Start as you would normally Then follow one of the following two procedures When the original is placed on the exposure glass QO Select density resolution and original type while the machine is bleeping for about 60 seconds in Memory Transmission 15 seconds in Immediate Transmission The remaining time is shown on the display Kl Remove the previous page and place the next page FJ Select the Image Density Reso eue a eu a 2 u tinter eFacsimile 4 mmediate lution and Original type C En Eun EA A S ero epen TX Fil lem oF eF2Irh OFS staus eF4 eStamp trang Super Fine ENSE o O El When the original is placed in the ADF Kl Select the Image Density Reso iution and Original Type before the next page is scanned Commu Receive o Usor Tool nicating rie gt b oy 1 eStandard Printer Facsimile 1 gt _ immediate fe Error eror o A eS ls Sy eTrans Detail Orian

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