Home

Savin 9915DP User's Manual

1. FACSIMILE FEATURES MANUAL or a gets co vt _Service o Page Retransmission lt v Sewice Batch Transmision n v Sevce WN Short Preamble o o 32 v Sevice E AI Short Protocol 323 v Service INP Dedicated Transmission Parameters 3 24 v Sevice JE MDF Manual DocumentFeed ses CN chain Dialing 2 lesly EE onal Sianals O aer vyl pp E Memory Lock as v 1 User 102 PwidGads 0 aa v File Management so J y y WelLog Transmission Sf se Seve l Usereuncton Key Oe Me Communication Result Display 3 37 PW es A miom Conversi n A Ses asa a AA OEA 10 LA AA PERA Telephone Line Type i3 lvy l s5 o Z 44 v jses 1D Code SA ae Remote ID E A Confidential 1D 0 ETA A Memory Lock ID cy EA E Your Fax Terminal s Telephone Number META A A Country Code 1 7 et A E Area Code Prefix 1 8 An On Off Switches Tai lvy ee User Parameter Settings 2 2 WA 210 RON Time for Economy Transmission FUE A ee Speaker Volume aa i Display Panel Contrast se v Sewice Programming Quick Dial 57712 we ee Programming Speed Dial TY aa Programming Groups 4 3 WA eee Storing Personal Codes aa a eee eee VREPORTS O Sect 1 rR OoOO See oo o ed y Usep io i2 v Userp 106 Eronen aly o me ia ly A A 11 Communication Failure
2. a aja g If you have programmed one of f TRANSFER OPTIONS Xx the User Function Keys to rrancr 1 MMMM activate this feature press that key and go to step 4 O If you cannot use Function 12 you forgot to store your fax machine s telephone number country code or ID code Function 61 See pages 95 95 and 98 O If you have installed the ISDN Option Kit you must also program the machine s Own ISDN G3 and Own ISDN G4 numbers use Function 61 see pages 97 and 96 Your G4 Terminal ID and your ISDN subscriber numbers for G4 and G3 must also have been stored 57 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION 4 Input the telephone number of the first transfer broadcasting station then press This machine must be of the same TRANSFER manufacturer as yours and it must have this feature TRANSF 1 12425551234 RECY 1 Note Do not use the handset 5 Input the destinations for this transfer broadcaster You must use Quick Dials Speed Dials or Groups that are stored in the transfer broadcaster Examples O Quick Dial Key 01 0 1 Yes Speed Dial Code 10 1 0 Group 01 o a Des TRANSFER NEXT NO OR TRANSF 4 12125551234 RECY 2 ELO TRNSF NOTE See the table on page 13 concerning the limitations to this feature 6 Either O Enter more destinations for this transfer broadcaster go to step 5 Input another transfer broadcaster and its destinati
3. 143 v 4 Subaddress 4 vw 4 12 HOW TO USE THIS MANUAL LIMITATIONS ON VARIOUS FEATURES The tables on the next two pages show the limitations for each feature Limitations for some features can be changed by a service technician COMMUNICATION MAX NUMBER OF TOTAL TOTAL MAX STORED FEATURES ADDRESSES FILE FILES ADDRESSES PAGES IN ALL FILES 200 Broadcasting 47 200 500 Note Confidential Any fax Transmission from 5 200 memo 200 3 number can be used in Polling Reception 200 HOW TO USE THIS MANUAL 1200 4 more than one file at the same time The following table shows how many telephone numbers you can store in the machine Quiek Dial T Speed Dia 100 Ten KeyPad 2 96 Groups 3 10 1 The limitation on this feature is imposed by the capacity of the broadcasting machine x2 This is the number of full telephone numbers that can be input into the machine at any one time For example if there is a broadcasting operation in memory using 95 full numbers you can only input one more full number for any operation including storage in groups until the broadcast has finished Also if you have stored 35 numbers at the ten key pad into your groups then you will only be able to input 61 full dial numbers at any one time for other operations such as broadcasting 3 You can program up to 10
4. N Y O Communicating rs 1 The telephone rings once 2 The machine automatically starts to receive the message A If you wish you can disable this feature with Substitute Reception a User Param ter use Function 91 See SW05 0 page 104 and subsequent pages for details If the Receive File indicator is lit check the following O The paper tray may be empty If so add paper see page 164 O The toner may have finished If so add toner see page 167 J The paper may have jammed If so remove the jam see page 173 3 If the Call Service indicator is lit your machine needs to be repaired O If there appears to be no problem somebody may be making copies while a fax message is coming in FAX MODE OPERATION The messages received into memory will be printed and erased after the machine has been returned to normal operation Confidential Reception Memory Card or Hard Disk Required If the Confidential File indicator is lit do the following to print the message 1 Either o 5 5 O If you programmed a User Function PRT CONF Rx ENTER CONF ID Key to activate this feature press CONFIDENTIAL ID MM that key and go to step 2 NO TO CANCEL 2 Input the ID Example 4 7 B e prtconr Rx PRESS CONFIDENTIAL ID 3 Start NOTE If the Confidential File indicator blinks an incoming fax message has been stored in the memory using the Memory Lock feature To print the message see page
5. 1 The supply from the wall outlet must not fluctuate more than 20 V either side of 115 Vac The power cord should not be laid in a place where it might trip somebody 1 Do not lay anything on the power cord O If you have to use an extension cord make sure that it is capable of carrying 125V 15A and that your facsimile terminal is the only piece of equipment connected to that cord 21 GUIDE TO COMPONENTS Document Feeder Option Insert a stack of originals here The originals are individually fed onto and removed from the exposure glass Instead of the Automatic Document Feeder you Handset Option can install a platen cover see the next page Use this to answer incoming telephone calls Operation Panel Operator controls and indicators are located here Copy Tray Copies and printouts are delivered here Paper Cassettes The machine has two paper trays which hold 250 sheets of paper each 200 sheets for 24 Ib paper Sorter Option Copies are sorted or stacked here Duplex Unit Option Use this to make duplex two sided copies Front Cover Paper Feed Unit Open this to access the Option inside of the copier Each extra tray holds 250 sheets of paper 200 sheets for 24 lb paper Main Power Switch Use this to switch the main power off and on If this switch is at Standby all power to the machine is off gt Operation Switch If this switch is on all features ar
6. 2 2 2 2 9 4 LANGUAGE SELECT E FRENCH SPANISH TO END 2 Use the and arrows on the scroll key to move the cursor to the correct language Press to finish CAUTION Once you have done this all displays and reports will be in the selected language Date and Time 1 Function 6 o 2 2 2 2 9 2 7 INPUT DATE TIME Se 01 1992 SAT 91 56PM a TO END 2 Use the and arrows on the scroll key to move the cursor across the display Use the keypad to correct the individual elements 3 To change the month move the cursor to the month and scroll through the months with the and keys O To change from AM to PM and vice versa move the cursor to the time and press or O Press when the display is correct 94 FAX MODE OPERATION PROGRAMMING THE MACHINE INSTALLATION Country Code 1 Funcion 6 0 2 21 2 2 6 country cone TO SET PREVIOUS TO CANCEL NExT D 2 COUNTRY CODE ID SETTING TO END 3 Input only your country code Do not in put your international dial access code Example USA 1 COUNTRY CODE eS oR Ex 4 Telephone Number 1 Function 6 o 2 2 2 2 e 1 1 TAX MODE OPERATION OWN ANALOG NUMBER TO SET PREY IOUS No TO CANCEL NEXT 2 Yes OWN ANALOG NUMBER a TO END 3 Input your fax terminal s telephone number Cl The format of the number must be as follows internatio
7. 46 sel v arl o a a ee s w Pest ae 8 8 58 Xx al 3 al s Jef 1 sl yv Peat sal oo jaa y Ja Z acl lel e lael an dee a l sa Je m 5D l no eE gt Je N ce Lrj y ej 2 Jel o EF For example SMITH S code 53 M code 4D I code 49 T code 54 and H code 48 pa RS Note The method of writing digits O to 9 and letters A to F is the same as ex plained above for Number Fields However if you wish to input a e or do not use the method described in the explanation of Number Fields on the previous page input the two digit code from the above table FAX MODI OPERATION 87 ADVANCED FEATURES OTHER FAX MODE OPERATION The Five Types of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them Using Function 54 print a sample of each OMR Sheet for your reference while you are studying this section Procedures for use are on pages 92 and 93 User Parameter Program Sheet You can use this sheet to change the settings of the User Parameters Each parameter is listed along with each possible setting 3 An asterisk next to a setting indicates that this is the factory default setting To see the current settings print the User Parameter List Function 91 page 127 To use the User Parameter Program Sheet mark each setting that you wish to make For example to switch Restricted Access on first look for Restricted Access o
8. 4OC I ROC IF Aarah ROC naca VOM acm NaC MAC HOCJ AC Mal Bory NQC J NaCI VOC AAC AAC MOL y GAC I BAC COL CMC I OL 3 OCI rec EAL eeoI NOC I NAL FCI 400 407 rr MOC an SC Nol wel wee J 20 C 7 ANC am are oC FC Nec SoC anal aty DoC oC I oe CI 89 FAX MODE OPERATION ADVANCED FEATURES OTHER FAX MODE OPERATION Transmission Program Sheet You can use this sheet to send a fax message Using this sheet you can send your fax message to more than one destination and you can select a range of transmission options However you can only dial one full telephone number all the others must be Quick Dials Speed Dials or Groups 1 At the top of the sheet next to Trans Mode mark either the box above Memory or the box above Immediate 2 Mark the required contrast resolution and halftone type Also indicate whether the marker should be ON or OFF and whether your transmission is in Group 3 or Group 4 mode 3 If you wish to input one of the destinations as a full telephone number write it down in the Address Fax No field O See Number Fields on page 86 for how to do this 4 Mark each Quick Dial Speed Dial and Group that you wish to be the destinations for this fax message For example if you wish to use Quick Dial 01 as a destination mark the box above 01 in the Address Quick Dial area 5 If you wish to use Send Later DIAL AT TRD Personal Code or Page Count
9. Do not use damp paper or copies will be defective Do not touch copy paper if your fingers are wet or oily fingerprints may appear on the copy O Store in a cool dry place O Store flat Do not stand upright O The following materials cannot be used in the paper trays Use the bypass feed table Post cards Tracing paper OHP sheets Adhesive labels O Do not overload the paper trays A If multi sheet feeding occurs or dog eared copies are made when using recycled paper in the paper tray fan the recycled paper and load it in the paper tray again TONER CARTRIDGES O Store in a cool dark place O Never store where they may be exposed to heat O Keep out of the reach of children A Do not eat toner O Do not lay heavy objects on toner cartridges A Do not incinerate toner or toner containers Toner dust may cause flashback when exposed to an open flame OPERATING PRECAUTIONS O While the machine is in operation do not turn off the main switch or unplug the power cord O Keep corrosive liquids such as acid off the machine A Do not allow paper clips staples or other small metallic objects to fall inside the machine O The fusing unit may be very hot Be careful when handling it O When the main power switch is in the Standby position the tray heater is still switched on In case of emergency unplug the machine s power cord 18 GENERAL PRECAUTIONS GENERAL J Read the Important Safety Information at the
10. OR SLR F0 4 Yes Function Next Transfer Station Group 4 Kit required 1 Function 6 0 2 2 2 2 6 1 then T until the screen is as NEXT TRANSF shown opposite TO SET PREVIOUS TO CANCEL NEXT 2 NEXT TRANSF ENTER FAX NUMBER TO CANCEL 3 Input the number of the Next Transfer ves OR ELR Station 4 PROGRAMMING THE MACHINE INSTALLATION FAX MODE OPERATION ID Code This is the ID Code that you use with Polling ID Transmission Transfer Request and Closed Network If the ID Codes of all the machines taking part in these types of communication are not the same the communication will fail 1 Function 6 o 2 2 2 2 6 1 then J until the screenisas 1Dcone shown opposite TO SET PREVIOUS xo TO CANCEL NEXT 2 ID CODE ID SETTING TO END 3 Input the 1D Code that you will be using Example 4 3 6 3 O Do not use 0000 or FFFF ID CODE ves OR cur No Y 4 sE 4 Confidential ID Memory Card or Hard Disk required 1 Function 6 o 2 2 2 2 6 1 then 1 until the screen is as shown opposite O If no memory card or hard disk is installed you will not see this prompt 2 Yes CONFIDENTIAL ID TO SET PREVIOUS TO CANCEL NEXT CONFIDENTIAL ID ID SETTING 3 Input the Confidential ID that you will be using Example 6 7 5 4 O You must input this ID when you wish to p
11. an original misteed may occur I When you are not using the document feeder do not insert anything in the feeder entrance 3 Do not use originals lighter then 60 g m 16 Ib or heavier than 90 g m 24 Ib O The following types of originals are not recommended for use with the document feeder Please place them directly on the exposure glass gt Very thick and very thin paper gt Paper with any kind of coating such as carbon on the back or originals that are taped together gt Originals smaller than 148 x 182 mm 5 8 x 7 1 gt Originals larger than 297 x 432 mm 11 7 x 17 0 gt Folded curled creased or damaged originals gt Mailing labels perforated originals paste up originals gt Bound stapled or clipped originals gt OHP transparencies N Z ax Am ZZ ed SE SORTER Depending on environmental conditions or paper type copies might curl and fail to stack properly in the sorter bins If that happens in sort or stack mode do not make copies using sort or stack mode with that type of paper DUPLEX UNIT Depending on environmental conditions or paper type using the duplex unit dog eared copies may be made or misfeeds may occur To prevent this do the following things 1 Tum the paper upside down in the paper tray O Use paper that is from an unopened package 17 GENERAL PRECAUTIONS COPY PAPER O 17 22 lb copy paper is recommended letter or legal sizes are the most commonly used
12. either O Press to erase the entire name or number and start again O Press to erase the last letter or digit that you entered If you enter the wrong function number either O Press then input the correct function number O Press to return to standby mode and start again If you dialed the wrong number either O Press If scanning has already begun press g If you already programmed the number into the machine by pressing Yes remove the document from the exposure glass or automatic document feeder and start again or use option 08 to cancel that particular destination only see page 39 HOW TO USE THIS MANUAL TIM A NN O ta ss FACSIMILE FEATURE AVAILABILITY TABLE This table shows whether a feature is available or not in your machine Some of these features have to be switched on before they can be used or may be switched off if not wanted The Reference column of the following table shows where you can find information on how to activate such features The second column in the table shows you which section of the Facsimile Features Manual to find the description of each feature in Note Column 1 Memory card or hard disk required 2 Telephone handset required 3 Optional lower paper feed unit required 4 Optional Group 4 kit required 5 In some countries this can only be used by a technician Reference Column User You can switch this feature on or off Refer to the indicated page number in this manual Service If y
13. stored with names and Confidential IDs Up to 9999 different four digit codes can be entered at transmission time The four digit code will be shown on reports under Option Personal Codes 14 GENERAL PRECAUTIONS WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage POWER AND GROUNDING Pay attention to the following Power Supply GENERAI PRECAUTIONS 1 Power requirements 110 115 V 60 Hz 2 Insert the power plug securely into the wall socket 3 Make sure that the wall outlet is near the machine and readily accessible 4 Do not connect other equipment to the same socket 5 Do not step on or set anything on the power cord 6 Do not connect other equipment to the same extension cord 7 Be sure that the power cord is not in a position where it would trip someone 8 The wall outlet must be easily accessible This is because the tray heater is still switched on when the main power switch is in the Standby position and you may need to unplug the machine s power cord in case of an emergency Grounding Ground the machine and the lightning protection circuit in accordance with regulations Do not ground to gas or water pipes or to a telephone ground lug Proper grounding is to t
14. 79 43 ROUTINE OPERATION TELEPHONE CALLS FAX MODE OPERATION ROUTINE OPERATION TELEPHONE CALLS A handset is required to execute the procedures in this section Making a Telephone Call Using On Hook Dial 1 ON HOOK MODE Note Do not pick up the handset 2 Dial See page 30 for how to dial Do not use the handset Note Do not press ON HOOK MODE A if you wish to cancel the call press OnHook Dial 3 Listen to your machine s built in speaker When the other party answers pick up the handset ciclo 4 Replace the handset when you have finished Using the Handset 1 Pick up the handset HANDSET MODE l l l 2 Dial 2 See page 30 for how to dial Note Do not press HANDSET MODE 3 Continue as for a normal telephone conversation 44 FAX MODE OPERATION ROUTINE OPERATION TELEPHONE CALLS Using Al Redial Use Al Redial if you wish to redial a number that you dialed recently 4 On Hook Dial A Redial Al REDIAL NO DIRECTORY 4 SCROLL PRESS ES OR i o aL RYE CO NEW YORE A AA eee eee 2 Scroll through the numbers in the Al Redial memory using the and arrows of the scroll key When the correct number is displayed press O The number will be dialed immediately Answering the Telephone If the telephone rings just once A fax is coming in Do not pick up the handset If the telephone rings contin
15. Counter has no effect in fax or printer modes Copyright Notice IBM is a registered trademark of International Business Machines Corporation RICOH is a registered trademark of Ricoh Company Ltd All other trademarks are the property of their respective owners O Ricoh Corporation Notice about the Telephone Consumer Protection Act Valid in the USA only Attention please The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual This information is transmitted with your document by the TTi feature In order for you to meet the requirement your machine must be programmed by following the instructions in the accompanying Operation Manual In particular please refer to the Getting Started and or Programming sections Also refer to the TTI Transmit Terminal Identification programming procedure to enter the business identification and telephone number of the terminal or business Do not forget to set the date and time Thank you IMPORTANT SAFETY INSTRUCTIONS l D o 10 11 1
16. E E 0 PM AM PM The TRD time cannot be more than 24 hours into the future O To change AM to PM or the other way round press 3 Yes MEMORY TRANS options ENTER FAX NUMBER Note If the deadline passes without successful transmission a report will be printed Page Count Immediate Transmission only 1 Press 0 4 SET COUNT PAGE S No TO END 2 Example 10 pages PRESS OR PAGE S MEMORY TRANS OPTIONS ENTER FAX NUMBER Note If you do not select Immediate Transmission Page Count is automatically enabled and the pages are counted automatically 38 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Other Sending Features User Function Key operation is available for xX i TTI on off O Economy Transmission on off 1 Either See page 77 for details O Press J 0 O If you have programmed a User Function Key to access TTI on off or Economy Transmission on off just press that key to change the setting OPTION SELECT TO END AUTO REDUCE oF TTI g 2 Scroll through the list of options using the T and Y arrows of the scroll key The list of options is as follows O Automatic Reduction stated as Auto Reduce on the display Oo TT O ID Transmission You must have stored an ID Code before you can use this feature see page 98 O Economy Transmission Before using this feature you must program a time for E
17. FEATURES RECEPTION 4 Input the telephone number of this for warding station O if your machine is behind a PBX add the access code before the number unless the forwarding station is an extension connected to the same PBX as your machine Then press FORWARDING SELECT See page 30 for how to dial Now pa DES Do not use the handset 4 RTIPROG 2 RTI TO END 5 Either 1 If you wish all incoming messages to be forwarded to this station Do not store any RTIs CSIs Instead Then either go to step 2 to program another forwarding station or press to finish O If you only wish messages from certain senders to be forwarded to this station Input their RTIs or CSIs messages from senders other than these will not be forwarded to this station Press 1 then go to step 6 FORWARD ING ENTER RTI CSI TO CANCEL FAX MODE OPERATION O View the RTIs CSIs that you have stored so far 2 Goto step 9 DEST 176 means that there are 6 RTIs CSIs stored so far and the first in the list is now displayed FORWARDING TO CANCEL No 1 DEST 1 6 CLR cir x2 CO O Finish storing RTIs CSIs for this forwarding station and input another forwarding station number Go to step 2 O Finish 69 ADVANCED FEATURES RECEPTION FAX MODE OPERATION 6 Type in an RTI or CSI then press FORWARD ING STORE AS WILD CARD no O You can input up to 30 RTIs CSIs for each forwarding station
18. IMPORTANT SAFETY INSTRUCTIONS WHAT DOES A FAX MACHINE DO TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION COPYING FEATURES HOW TO USE THIS MANUAL N ot BEFORE YOU SEND YOUR FIRST FAX 4 Some Items Must Be Programmed First 4 Restricting Access to the Machine 4 Other Items to Program at your Leisure 5 CONVENTIONS i 5 STORING TELEPHONE NUMBERS 7 STORING NAMES AND LABELS 7 IF YOU MAKE A MISTAKE 8 FACSIMILE FEATURE AVAILABILITY TABLE 9 LIMITATIONS ON VARIOUS FEATURES 13 GENERAL PRECAUTIONS POWER AND GROUNDING 15 COLD WEATHER POWER UP 16 THUNDERSTORMS 16 DOCUMENT FEEDER 17 SORTER 17 DUPLEX UNIT 17 COPY PAPER 18 TONER CARTRIDGES 18 OPERATING PRECAUTIONS 18 GENERAL 19 LOCATION 20 CONNECTING THE MACHINE 21 GUIDE TO COMPONENTS COMPONENT LAYOUT 22 OPERATION PANEL COPY MODE 24 FAX MODE 26 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE 28 Recommended Types of Documents 28 Transmission Procedure at a Glance 30 Without Auto Document Feeder 30 With Auto Document Feeder 32 Possible Problems 34 Contrast Resolution and Halftone Modes 35 Immediate Transmission 36 Optional Features for Transmission 37 Personal Code 37 Send Later 37 Transmission Deadline TRD 38 Page Count Immediate Transmission only 38 Other Sending Features 39 Check your Destinations before Dialing 39 Specifying the Scanning Area 40 Converting Immediate Transmission to Memory Transmission 40 Redialing 41 ROUTINE OPE
19. If the machine did not emit a tone the other party did not answer the call After speaking hang up Do not hang up if you have more pages to send Instead 1 Place the pages into the feeder or on the exposure glass one at a time if you do not have an automatic document feeder 2 Ask the other party to press 3 When you hear a high pitched tone press 46 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION ADVANCED FEATURES TRANSMISSION Broadcasting 1 Make sure that the machine is in standby mode for faxing see page 30 2 Make sure that the Memory indicator is lit If it is not press l 3 Either O Place the first page of the document on the exposure glass O Place the entire document face up into the feeder To broadcast without placing the document first see page 60 4 Dial in one of the following ways MEMORY TRANS i press esJoR cr Ono You can program a User Function Key PRESS ves JOR cue Lo for use with Group Dial See below 2125554224 _a Ten Key Pad b Quick Dial c Speed Dial d Group Dial se OOO Example QuickDial 12 Example SpeedDial lO ORGO Q Method 1 Press the Quick Dial Key the Group is stored in in the example press key 08 Method 2 If you do not remember which Quick Dial Key the Group is stored in but you do re member the Group number use Method 2 To use this method you must have programmed one of the User Function Keys in advance wi
20. Polling Reception Use Secure Transmission Switch the Marker On Off i mb N Memory Card or Hard Disk required 1 Function 3 5 USER FUNCTION PRESS F1 TOF4 ri PRINTLIST T no TO CANCEL O At this time you can print a User Function List if you press 2 Press one of the User Function Keys Example Press USER FUNCTION ENTER CODE If this key is already used the currently stored F CODE code is displayed Either O Press to keep it as itis O Press to erase the old code TO CANCEL 3 Enter the two digit code for the function that you wish to store Example Group Dial press 0 2 USER FUNCT ION ves OR F 4 CODE GROUP 4 Yes USER FUNCTION PRESS F1 TOF4 Fil PRINT List BY di TO CANCEL 5 Either O Program another key Go to step 2 A Finish FAX MODE OPERATION ADVANCED FEATURES OTHER FAX MODE OPERATION Function Programs Storing a Function Program For example store Function 32 Programming Speed Dial into Function Key F4 as a Function Program You can on he r Function K Fi to F4 for this feature 1 3 2 SPEED DIAL ENTER SPEED CODE Xx PRINTLIST E TO CANCEL 2 Fa O If you cannot select this Function Key itis already being used for something Select another Function Key 3 Using a Function Program 1 SPEED DIAL ENTER SPEED CODE PRINT LIST Ed TO CANCEL 2 Use the function as normal Deleting a Func
21. Repor HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL vi NOTE REFERENCE FEATURE NAME AND SECTION NUMBER Memory Storage Report 5 v Userp 106 Power Failure Report 16 w O Transfer Result Report 17 wo o Polling Reserve Report 8 vw Userp 106 Poling Result Report ___ gt gt ______ 9 Y uUserp 106 Polling Clear Report gt gt gt wo w Userp 106 Confidential FileRepot vw 1 Userp 102 Transmission Deadline Report m ___ Polling ConfirmationList_ vy AS Pre PTCR ew O QuickDiallist ea w J o Speed Diallist gt 23 vw UT 24 e EE Personal CodeLit Jes lw Fietit O O Jasper J y Authorized Reception List orle o Forwarding List las v a loa ek Specified Cassette Selection List 2 9 fw 3 UserParameterList tO y Programbist Cdl vw User Function kist gt 2 w NETWORKINGFEATURES See5s t Group Transfer Station EIA Bn ae Next TransforStation ____ o 12 Broadcasting with Transfer Request E TEN PS E Two step Transfer i A Digital Link Specified Two step Transfer Ft Analog Link Multi step Transfer AN A ec GROUP 4 FEATURES si Sect Terminal ID Programming tt v 4 Service Terminal ID Verification _________ 2 w 4 Service Automatic Fallback to Group 3 Mode
22. SMITH as the label 82 FAX MODE OPERATION ADVANCED FEATURES OTHER Ordering Toner To use this feature you must do the following in advance O Make sure that digit 7 of User Parameter Switch 4 is at 1 The machine is given this setting when it leaves the factory See page 104 for details on how to do this O Store the fax number of your dealer in Quick Dial Key 32 See page 109 for how to store a number in a Quick Dial Key After you have programmed a number you can automatically fax an order for new toner whenever you need to Each carton contains four toner cartridges When you need to order do the following 1 32 ORDER NEW TONER PRESS AMOUNT 2 Input the number of toner cartridges that you wish to order the maximum order is 9 Example 5 ORDER NEW TONER PRESS A amount FAX MODE OPERATION 3 Start g Your order is transmitted to your dealer If the transmission was successful your machine prints out a report Entering PC Printer Mode If you have obtained the optional printer interface kit for this machine you must do the following procedure if you wish to enter printer mode For full details about the printer interface kit see the operation manual for the printer interface kit 1 3 SET PRINTER MODE TO END READY 3 P Si You can now operate the printer 83 ADVANCED FEATURES OTHER FAX MODE OPERATION OMR Sheets Introduction Instead of inputting
23. XYZ CO 7 Either O Store this RTI as a wild card C Otherwise FORWARDING ENTER RTI CSI TO CANCEL IA ve 8 Either O Enter another RTI or CSI Go to step 6 O Finish Go to step 5 9 Scroll through the stored RTIs CSls on the screen with O To delete the displayed RTI CSI When you have finished Go to step 5 NOTE See the table on page 13 conceming the limitations to this feature After you have finished programming Forwarding you must switch it on using Function 81 for it to take effect See page 102 for how to do this After you switch Forwarding on FORWARD ING is displayed on the operation panel when the machine is in standby mode You can also program a User Function Key to switch Forwarding on off use Function 35 see page 77 In this case just press that key whenever you wish to switch Forwarding on or off Note Forwarding cannot be switched on if Memory Lock is switched on If you wish to use Forwarding you must switch Memory Lock off If you wish your machine can instruct the receiving machine llana to print a mark on fax messages forwarded through your SW01 0 machine This will help the operator at the receiving side to easily find messages that were forwarded from you This is a User Parameter setting use Function 91 see page 104 70 FAX MODE OPERATION ADVANCED FEATURES RECEPTION Editing the Forwarding Feature 1 Function 6 o 2 2 2 2 5 FORWARD I
24. altitude of less than 2 000 m 6 500 ft above sea level O Away from heaters and air conditioners to avoid sudden changes of temperature A Within 5 yards of a three pin grounded power outlet 115 Volts 60 Hz O With the clearance as shown on the right Base Machine Only NOTE This machine generates a certain amount of ozone Although the amount generated is within safety requirements it is recommended that to avoid ozone buildup you install the machine in a room which can be air conditioned or well ventilated 20 GENERAL PRECAUTIONS CONNECTING THE MACHINE A service technician will install the machine Before using the machine 1 Make sure that it is properly connected to the telephone line and the power outlet as shown below OPERATION SWITCH Z a 2 Z PRECAUTIONS POWER SOURCE N America Taiwan 00 110 115 Vac 60 Hz Other areas q 220 240 Vace COD 50 80 Hz AD Phone x Company s 2J Jack HANDSET CAUTION Do not switch on until everything is connected properly If you wish to move the machine to a new location contact a service technician O Program the Telephone Line Type setting use Function 81 see page 102 If your telephone normally sends out tones when dialing use the TT setting if it normally sends out pulses use the DP setting Also make sure that the switch on the handset is set correctly IMPORTANT POINTS ABOUT POWER CONNECTION
25. and go to step 2 T 2 Input the destination telephone num MEMORY TRANS OPTIONS ber s PRESS ves OR no 21295551234 3 Place your document in the feeder or place the first page on the exposure glass and press l 60 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION File Retention Time and File Retransmission File Retention Time Normally a fax message is erased from the machine s memory after it has been transmitted successfully However this machine has a setting known as the File Retention Time which allows you to keep transmitted fax messages in the memory for 24 or 72 hours Fax messages will only be retained in the memory if you have selected either 24HR or 72HR with the File Retention Time feature of Function 81 see page 102 All messages stored in the memory for transmission will be retained for the time selected by this function File Retransmission This procedure described below allows you to transmit a fax message again as long as the File Retention Time has not yet expired Use this feature when you wish to retransmit a fax message that is still stored in a file in the memory Note that you cannot change add or delete any destinations and you cannot alter the Send Later time 1 Function 2 4 RETRANSMIT FILE scroLL Ef FILE no MI PRINTLIST LAST FILE 6015 TO CANCEL 2 Either O Print a list of files A Scroll through the files on the dis play 7 u
26. can be programmed with a telephone number see pages 31 and 109 a group see pages 47 and 116 an auto document see page 62 or a keystroke program see page 49 You can also use these keys to type names and labels such as the RTI and TT see page 7 User Function Keys Each of these can be programmed for rapid access to frequently used features See page 77 27 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Recommended Types of Document Before you send your document make sure that it meets the following requirements CAUTION Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty Minimum Maximum Y The part shaded MN will not be scanned f because it is outside Feed the maximum scanning an Direction E width range 0 E 5 8 0 2 E 20 04 to 0 2 tl 0 04 to 0 2 12 0 11 7 when using the optional document feeder Correct Size for the Optional Document Feeder Thickness 2 to 8 mils 20 lb paper Length and Width See the above diagram If the page is too short put it inside a document carrier or enlarge it with the copier function If the page is too long divide it into two or more sheets Note If you place the page on the exposure glass and use the Direct Fax Num ber Entry feature s
27. fill the appropriate fields O See Number Fields on page 86 for how to do this 6 Mark either the ON or the OFF box for Voice Request Economy Transmission Secure Transmission Auto Reduction TTI and ID Transmission Transfer Request Program Sheet You can use this sheet when you make a Transfer Request 1 At the top of the sheet next to Trans Mode mark either the box above Memory or the box above Immediate 2 Mark the required contrast resolution and halftone type Also indicate whether the marker should be ON or OFF and whether your transmission is in Group 3 or Group 4 mode 90 FAX MODE OPERATION ADVANCED FEATURES OTHER 3 Input the number of the Transfer Broadcasting Station To do this either O Write the full telephone number of the Transfer Broadcasting Station in the Transfer Station Full No field See Number Fields on page 86 for how to write numbers on OMR Sheets J Mark one of the Quick Dials in the Transfer Station Quick Dial row of boxes 3 Mark one of the Speed Dials in the Transfer Station Speed Dial row of boxes NOTE You can only enter one Transfer Broadcasting Station on the OMR Sheet Refer to page 57 and to the Facsimile Features Manual for all conditions required to perform a Transfer Request 4 Mark the end receivers 3 You must mark the end receivers as Speed Dials Quick Dials and Groups that are stored in the Transfer Broadcasting Station Do n
28. front of this manual g Since some parts of the machine are supplied with high voltage make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual g Do not make modifications or replacements other than those mentioned in this manual 1 When not using the machine for a long period disconnect the power cord OZONE The machine generates ozone during operation Normally the ozone level is safe for operators However during a long copy run or while printing a long message ozone odor may appear in such a case ventilate the room GENERAL PRECAUTIONS WARNING These symbols are attached to some components to alert the user not to touch them because they may be very hot 19 GENERAL PRECAUTIONS LOCATION For the best possible performance install your machine in a place which satisfies the following conditions O Not exposed to direct sunlight O Well ventilated air turnover at least three times per hour to avoid the build up of ozone make sure to locate the machine in a large well ventilated room which has an air turnover of more than 30 yd hr per person O Level A Not subject to vibration O Away from other electronic equipment to avoid interference O Away from areas containing corrosive gas O Dust free Condensation free O Temperature 63 to 82 F O Humidity 40 to 70 RH do not install near a humidifier O At an
29. glass or in the document feeder if your machine has one dial the destination s fax number then press the Start key on your fax machine s operation panel The fax machine scans your letter and converts it into a series of black and white dots the number of dots that there are across the page and down the page depends on the resolution that you selected refer to the specifications section of this manual for details This series of dots is transformed into an electrical signal and sent out over the telephone line to the fax machine at the destination The fax machine at the destination reconstructs your letter from the received signal and prints it If you are worried whether the message arrived at the destination you can check a report called the TCR Transaction Confirmation Report When you print this report you will see the results of the most recent fax communications made by your machine You can use your fax machine to send and receive any type of document even photographs TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION Quick and accurate transmission of fax messages depends on the condition of the telephone line If the line condition is very good this machine will transmit a letter size page in6 seconds However if the line is noisy the speed may be reduced significantly and the data may be damaged Eros The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages A
30. instructions on how to operate and maintain the machine To get the best performance from the machine s fax mode read the descriptions of the features in the Facsimile Features Manual and follow the instructions in the Operator s Manual carefully Please keep the manuals near the machine at all times CAUTION This machine can only be used in the country where it was purchased BEFORE YOU SEND YOUR FIRST FAX Some Items Must Be Programmed First After you have installed your new machine and connected it up to the telephone line there are a few things that you have to do before you start to send fax messages from your new machine You should set up your machine s clock and identification In fact for faxes sent to from or within the United States the United States Federal Communications Commission FCC states that the fax message must contain header information that identifies the sender or the sender s organization and the date and time that the fax was sent To do this program the following features O Date and Time see page 94 A RTI Remote Terminal Identification see page 100 A TTI Transmit Terminal Identification see page 100 O CSI Called Subscriber Identification see page 101 In addition you also have to make sure that the fax machine s dialing circuits are set up correctly There are two settings Pulse Dial and Tone Dial If you select the wrong setting your machine will not be able to dial fa
31. key 1 Make sure that the machine is in standby mode and that there is no document in the feeder 2 Pick up the telephone handset or press i 3 Dial the remote facility Do not press 4 After your line is connected to the remote facility do the following O If your telephone line type is DTMF Tone Dial Go to step 5 O If your telephone line type is Pulse Dial Press F1 A dot appears on the display 79 ADVANCED FEATURES OTHER FAX MODE OPERATION 5 Input the digits that you need to use the remote facility such as your code number These digits will depend on the remote facility Note Do not press 6 After you have finished with the remote facility hang up Chain Dialing Example 01133 1 5553333 From the USA to Paris Assume that the following Quick Dial and Speed Dial numbers have already been programmed O Quick Dial 01 01133 Overseas to France A Quick Dial 02 1 Paris A Speed Dial 10 555 When the machine asks you to dial On Hook Dial or Handset Mode Press 01 02 Speed Dial 0 then 3 3 3 3 Other Press 01 Pause 02 Pause Speed Dial 1 0 Pause then 3 3 3 3 Before you can use this feature you must switch Restricted Access BRBAWAUE it on using Function 91 See pages 104 and 106 swo4 5 for how to switch Restricted Access on If the display is as shown below when the machine is in standby mode you have switched Restricted Access on
32. key is only used in Copy Mode Auto Image Density Key Press to select cancel auto image density mode See p 136 Text Photo Mode Selector Key Press to select the original type See page 35 Contrast Selector Key Press this to select the contrast See page 35 FAX MODE KEYS When the flap is down you can use the following keys to select fax features such as Memory Transmission Resolution Selector Key Press this to select Standard Detail or Super Fine See p 35 Memory Key If this indicator is lit your original will be stored before transmission If it is not lit your original will be sent immediately without being stored Press the key to change the mode G4 G3 Selector Key Before dialing press this key to light the indicator that corresponds with the type of network that you wish to communicate on For communications over the usual public telephone network select G3 The G4 setting is only available if you have installed the optional ISDN interface kit 0 Ten Key Pad Use this as a telephone keypad or to enter Speed Dial codes Speed Dial Tel Directory Key Press this to dial using Speed Dial or the Telephone Directory Feature See pages 31 and 59 i AI Redial Key Press this to redial one of the last ten numbers that was dialed See p 41 On Hook Dial Key Press this dial without picking up the handset See page 46 Pause Key Press this if you need to insert a pause when dialing Quick Dial Keys Each of these
33. old message Input an ID Code in the same way as for step 4 in Stored ID Override on the next page For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission O Immediate Transmission See page 36 O Memory Transmission See page 30 55 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Stored ID Override wi AA x This procedure will override the ID Code stored in your machine The override is only effective for this one transmission 1 Place your document in the feeder If you have no automatic document feeder place the first page on the exposure glass 2 Either o 1 6 O If you have programmed one of POLL ING TRANS options Y X j the User Function Keys to activate this feature press that key and go PRESS to step 3 3 Y 0 6 ID CODE ENTER ID CODE TO END 4 Enter the ID code that you wish to use for this message Example 2 5 6 POLL ING TRANS OPTIONS PRESS Note If you see SAME ID FILE EXISTS CLEAR PRESS YOU already have a message on Secured Polling Standby 1 To erase the old message The old message is erased and your new one is stored To keep the old message Input another ID Code 4 Start O Your fax message is stored and held on polling standby For users with no automatic document
34. on the scroll key see the arrow at the top right of the display i 3 MEMORY TRANS OPTIONS PRESS ves OR cur SLetrtiss4 Example B The choices of settings for a feature are shown on the screen The current setting is highlighted white on black If you press the right pointing arrow on the scroll key the setting will be changed to OFF Example C The ABC in the bottom right of QUICKDIAL ENTER LABEL the display indicates that you can input m o1 letters using the Quick Dial Keys and numbers using the ten key pad on the operation panel OPTION seLecT Y TO END AUTO REDUCE OFF Most fax procedures start from standby MEMORY TRANS APR 4 12 25PM mode that is when the display is as shown SET DOCUMENT on the right The value after MEMORY shows how much memory space is remaining NOTE If you start a procedure and do not enter anything at the operation panel for more than 4 minutes the machine returns to standby mode Symbols The text contains a few symbols that highlight important points or direct you towards other parts of the manual that are related to the feature currently being described amp indicates a hint for example indicating a page number where related information can be found indicates that you can access the current feature by pressing a User Function Key if you have already programmed a User Function Key to do that Using Function 35 you can program U
35. to use other options such as Send Later for delayed polling see page 37 NOTE To switch on continuous polling reception contact a service technician 65 ADVANCED FEATURES RECEPTION FAX MODE OPERATION Authorized Reception 1 Function 6 o 2 2 2 2 2 AUTHORIZ RX SELECT DEST 6 on the opposite display shows that PEST PRINTLIST bag there are 6 RTIs CSIs programmed so far In 1 RTI PROG 2 RTI M0 TO CANCEL a new machine you will see DEST O At this time you can print an Authorized Reception List by pressing i 2 Either O Store some RTIs CSIs 1 Go to AUTHORIZ RX ENTERRTI CSI step 3 TO CANCEL A View the RTIs CSls that you have stored so far 2 Go to step 6 AUTHORIZ RX TO CANCEL DEST 176 means that there are 6 DEST 1 6 CLR RTIs CSIs programmed so far and the first in the list is now displayed as O Finish 3 Type in an RTI or CSI then press AUTHORIZ RX STORE AS WILD CARD Label input and editing see page7 XWZ CO 4 Either O Store this RTI as a wild card O Otherwise AUTHORIZ RX ENTERRTICSI TO CANCEL 5 Either O Enter another RTI or CSI Go to step 3 O Finish Go to step 2 66 FAX MODE OPERATION ADVANCED FEATURES RECEPTION 6 Scroll through the stored RTIs CSIs on the screen with O Itis not possible to edit an RTI CSI if you wish to do so you must delete the incorrect entry and re enter it O To d
36. type plug This does not apply in countries in which the 2 wire non grounded type of plug is used Do not allow anything to rest on the power cord Do not locate this product where persons will walk on the cord If an extension cord is used with this product make sure that the total of the ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points or other risks Refer all servicing to qualified service personnel Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions A When the power cord or plug is damaged or frayed B If liquid has been spilled into the product C If the product has been exposed to rain or water D If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required ex
37. your instructions at the operation panel you can mark a special form called an OMR Sheet and scan your instructions into the machine Your machine can accept five types of OMR Sheets User Parameter Program Sheet use this to change the user parameter settings O Quick Speed Dial Program Sheet use this to store a number as a Quick Dial or Speed Dial O Group Program Sheet use this to store numbers into a Group A Transmission Program Sheet use this to transmit a fax message O Transfer Request Program Sheet use this to make a Transfer Request This section of the manual first describes the OMR Sheets and how to use them and finally gives the procedures that you need to carry out to use an OMR Sheet Using an OMR Sheet The general procedure for using an OMR Sheet is as follows 1 Print the OMR Sheet that you need using Function 54 see page 91 2 Mark your instructions on the sheet This will be explained in the following pages 3 Place the OMR Sheet into the feeder then press then When you are using an OMR Sheet to send a fax message or make a transfer request the OMR Sheet must be the first page that is scanned See page 90 for a full description of the procedures CAUTION O OMR Sheets should not be used more than 3 times If they get dirty incorrect data may be scanned Do not try to correct mistakes on an OMR sheet with an opaque white correcting fluid The scanner will treat any spot of white corr
38. 2 13 14 Read all of these instructions 2 Save these instructions for later use 3 4 Unplug this product from the wall outlet before cleaning Do not use liquid Follow all wamings and instructions marked on the product cleaners or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product or injuring the user Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should not be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult an authorized sales person or your local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will only fit into a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding
39. 8 Cl Keystroke Programs see page 49 A Chain Dialing see page 80 J Ordering Toner see page 83 A Quick Dial see page 109 O Groups see page 116 1 Speed Dial and Telephone Directory see pages 31 and 59 CONVENTIONS The following conventions were used when writing this manual Key Names These have been printed in a different typeface and enclosed by a box For example means Press the Start key on the operation panel If you see something like x3 this means that you have to press the key 3 times On the operation panel there is a circular key with four arrows up down left right printed on it This is the scroll key It is often lt gt used in the operating procedures to gain access to various features For example if you see in the manual you are be v ing asked to press the left arrow on the scroll key Displays Messages seen on the display are shown in a larger box normally on the right hand side of the page directly opposite the step that brought it up on the screen After following a step in a procedure check the display to see if it corresponds to the one in the manual This may help you to check whether you are following the procedure successfully The following examples show three common types of display HOW TO USE THIS MANUAL Example A The keys that can be pressed are shown on the screen in small boxes In this example you can press Yes No or Clear or the down arrow
40. ARD no YZ CO FAX MODE OPERATION Label input and editing see page 7 4 Either O Store this RTI as a wild card O Otherwise CST SELECT ENTER RTI CSI TO CANCEL A 5 Either Enter another RTI or CSI Go to step 3 O Finish Go to step 2 73 ADVANCED FEATURES RECEPTION FAX MODE OPERATION 6 Scroll through the stored RTIs CSIs on the screen with O It is not possible to edit previously stored RTIs CSls if you wish to do so you must delete the incorrect label and store a new one O To delete the displayed RTI CSI 3 When you have finished Go to step 2 After programming this feature you must switch it on for it to take effect Use Function 81 see page 102 for how to do this NOTE Messages from senders that have RTI CSls that match those that were input using the above procedure will be printed using the second lower paper tray If there is no paper in the first upper tray or if there is a duplex unit installed in the upper paper feed station messages from other senders will be stored in the memory substitute reception Multi sort Document Reception Memory Card or Hard Disk Required 1 Function 6 o 2 2 2 2 IMULTICOPYRX ENTER 1 9 COPY ENTER COPY COPY lt S TO END 2 input the number of copies that you need then press l Copies of incoming faxes will be col lated NOTE Maximum number of copies 9 You must switch this feature on before you
41. Before you can use the machine you must enter your personal code that you have already registered in the machine See page 121 for how to store Personal Codes RESTRICTED ACCESS ENTER CODE CODE DEC 4 11 56AM 1 Enter your personal code Example 7 3 6 2 2 After a second the normal standby display will appear and you can use the machine If NOT PROGRAMMED appears you entered a personal code that is not stored in the machine Note See page 121 for details on how to store Personal Codes 80 FAX MODE OPERATION ADVANCED FEATURES OTHER Counters 1 Function 6 o 2 2 2 2 9 5 COUNTERS TO END TX 002256 SCN 003287 RX 002643 PRT 002703 2 When you have finished Communication Result Display 1 Function 4 1 2 PERS CODE 7346 TO CANCEL OCT 16 8 23AMRX OK 1eraces 2125551234 2 Scroll through the past communications on the screen using and O To print the TCR Length Reduction aA cal w Y le a m Am LS a ey if the machine receives a page that is longer than the paper in the cassette the machine reduces the length of the received image if it is within the following limits Maximum reducible incoming page length Without Optional With Optional 400dpi 400dpi Page Memo Page Memo I begat 4 J o o asw tT DoubieLetter i7 184 o ar a3 420mm 4675mm 5519mm Paper s
42. D FEATURES OTHER FAX MODE OPERATION Marking Fields There are two types of fields O Number Fields These are for telephone numbers personal codes the number of pages page count and the time when using Send Later or TRD O Name Fields These are for any names and labels that you need to input Number Fields Each digit in a number field consists of a 3 x 3 rectangular array of dots You can only write the characters shown in the following diagram CAUTION You must write each character exactly as shown below clearly carefully and unambiguously Otherwise the machine may store the wrong data or dial the wrong telephone number The machine cannot always detect errors in the data el A B C D E F 4 Note O if you wish to send Tonal Signals after a telephone number use e to indicate the start of the tonal signal See page 79 for more details on Tonal Signals O If you wish to input a pause in the telephone number use a to indi cate a pause 86 FAX MODE OPERATION ADVANCED FEATURES OTHER Name Fields In aname field each letter symbol or punctuation mark is represented by two digits The characters that you can use with this machine are shown below with the character codes for each one 21 EAN E A SN A A E 0 gt Les 2 ae 5 R fos sj 3 fal c ss s Cal os tsa 4 ag sa T ST MAINE A Jsl 5 4 ss U Pes a 3ss _ 6
43. D FEATURES RECEPTION FAX MODE OPERATION 4 Either O Program the timer for another day Go back to step 2 O Finish For the Night Timer to take effect you must switch it on using Function 81 See page 102 for how to do this NOTE To print the received messages while the heater is off press any key After all the messages have been printed the heater will stay on for 5 minutes before switching off again The Night Timer is not a security feature to eliminate printing of received documents Security is provided by the Memory Lock feature Forwarding Memory Card or Hard Disk Required This section shows you how to set up your machine to forward incoming fax messages to another location or locations After you have completed this procedure you must switch Forwarding on for it to take effect using Function 81 see page 102 for how to do this 1 Function 6 o 2 2 2 2 5 FORWARD ING SET FORWARD CODE O At this time you can print a Forwarding No PRINT LIST List by pressing TO CANCEL 2 Input a two digit code from 01 to 05 fora forwarding station number CI The forwarding station is the number that you wish to direct incoming messages to Example 0 2 FORWARD ING ves OR no O DEST g on the opposite display shows No DEST B that there are no RTIs CSIs stored so far for this forwarding station 3 Yes FORWARD ING ENTER FAX NUMBER No 62 TO CANCEL 68 FAX MODE OPERATION ADVANCED
44. If you input your Personal Code your name will appear on the TCR and Transmission Result Report 1 Either O Press H o 1 O If you have programmed one of the PERSONAL CODE ENTER CODE x User Function Keys to activate this A feature just press that key and go TOEND to step 2 2 Example 7 3 6 2 O The LCD shows the name that was stored with the code that you selected In this example it is SMITH 3 Yes O See page 121 for details on how to program the Personal Codes and their labels PRESS OR SMITH PERSONAL CODE MEMORY TRANS options J ENTER FAX NUMBER TAX MODE OPERATION Send Later 1 Press o 2 SEND LATER ENTER START TIME AM PM NOW 42 45 PM TO END SEND LATER TODAY PRESS OR PM AM PM 2 Example Send at 11 30 pm E 1 3 o 0 To change AM to PM or the other way round press MEMORY TRANS OPTIONS ENTER FAX NUMBER 3 Yes A The Send Later time cannot be more than 24 hours into the future ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION Transmission Deadline TRD This feature allows you to input a deadline before which this message must be transmitted lf the first transmission fails the machine will retry repeatedly until it is successful 1 Press o 3 ENTER TRD TIME HI AM PM NOW 12 15 PM No TO END 2 Example The deadline is 12 50 pm PRESS ves OR O
45. NG SET FORWARD CODE PRINT LIST No TO CANCEL 2 Input the code number of the forwarding station that you wish to edit Then press l O See the Forwarding List for a list of these FORWARD ING codes No 01 3 Either Erase this forwarding station num ber and all RTIs CSls stored with tt Press twice then to erase Go to step 2 O Edit this forwarding station s tele oy phone number o 22 If it is correct FORWARDING SELECT ES DEST 6 on the opposite display shows No 81 DEST 6 a that there are 6 RTls CSIs programmed so 4 RTI PROG 2 RTI TOEND far for this forwarding station sical 4 Either To add RTIs CSls to this number 1 FORWARDING Go to step 6 STORE AS WILDCARD ws so To view or delete RTIs CSls allo cated to this number 2 Go to step 5 FORWARD ING No TO CANCEL No 1 DEST 1 6 CLR aR DEST 176 means that there are 6 RTIs CSIs xyz CO programmed so far for this forwarding station and the first in the list is now displayed O If you wish to view another forward __ ee ing station number FORWARD ING SET FORWARD CODE Go to step 2 a PRINTLIST TO CANCEL O Finish 71 ADVANCED FEATURES RECEPTION FAX MODE OPERATION 5 until the RTI CSI that you wish to delete appears To delete the RTI CSI then go FORWARDING SELECT to step 4 No 2 DEST 1 RTIPROG 2 RTI TO END It is not possible to edit an
46. OMR Sheet However using this method you can only store one full telephone number in the Group the others must all be Speed Dials or Quick Dials If you wish to store more full numbers in the Group store them with Function 33 see page 116 after you have scanned the OMR Sheet 1 At the top of the sheet mark the Group number that you wish to program CAUTION If you mark a Group number that already contains fax numbers the machine will replace the old numbers without giving you any warning 2 In the Group Label field write in a name for the Group O See Name Fields on page 87 for how to do this 3 If you wish to include a full telephone number in the Group write it in the FAX No field O See Number Fields on page 86 for how to do this 4 Mark the Quick and Speed Dials that you wish to place in this Group Each Quick and Speed Dial has one box above it Example Store Quick Dials 01 02 06 10 and 27 and Speed Dials 00 01 05 16 24 and 39 into the Group G a OC Jo Nery JOC mac J wold or EEC J wrc I tr 7 miro J aer are J are 7 rr owl J ewe I wwe dy WO I Ane 7 7 Vm awl J ONC I aL 7 ew J maL a AAC VE Wl I AC Nl ACI NACI WC 3 Beall ewe WAI wor 3 MAC AML I NaC 3 RACI Mac awe J OAC ome I eC OC 7 en mC WNC We J amIT um 7 mC mea J ANEJ ali Cl mur 7 sell CI aa wd J onl oom OAC OAC COMM romeo FaCJ eel OmM7 om Oat one O97 46C
47. RATION RECEIVING FAX MESSAGES 42 Selecting the Reception Mode 42 Manual Receive TEL Mode 42 Auto Receive FAX Mode 43 Substitute Reception 43 Confidential Reception Memory Card or Hard Disk Required 43 ROUTINE OPERATION TELEPHONE CALLS 44 Making a Telephone Call 44 Using On Hook Dial 44 Using the Handset 44 Using Al Redial 45 Answering the Telephone 45 Phoning and Faxing on the Same Call 46 To Talk Before Sending a Fax On Hook Dial 46 To Talk After Sending a Fax 46 ADVANCED FEATURES TRANSMISSION 47 Broadcasting 47 Keystroke Programs 49 Confidential Transmission 53 Polling Transmission 54 Free Polling 54 Secured Polling 55 Stored ID Override 56 Transfer Request 57 Telephone Directory 59 Secure Transmission 60 Direct Fax Number Entry 60 File Retention Time and File Retransmission Auto Document Storing an Auto Document Labelling an Auto Document Using an Auto Document Printing the Contents of an Auto Document Erasing an Auto Document ADVANCED FEATURES RECEPTION Polling Reception Authorized Reception Night Timer Forwarding Memory Card or Hard Disk Required Specified Cassette Selection Multi sort Document Reception Memory Card or Hard Disk Required Automatic Image Rotation ADVANCED FEATURES OTHER Dual Access File Management Erasing a File from Memory Printing a File User Function Keys Function Programs Printing from Memory Lock Memory Card or Hard Disk Required Tonal Signals Chain Dialing
48. RTI CSI if you wish to do so you must delete the incorrect label and store a new one CAUTION If you delete all the RTIs and CSIs for a forwarding station you must also delete the forwarding station If you do not do this all incoming messages will be forwarded to that station 6 Type in an RTI or CSI then press l FORWARD ING i STORE AS WILD CARD ves no Inputting labels see page 7 YZ CO 7 Either O Store this RTI as a wild card O Otherwise 8 Either O Input another RT1 CSI for this forwarding station go to step 6 A Finish working on this forwarding station Go to step 4 O Finish 72 FAX MODE OPERATION ADVANCED FEATURES RECEPTION Specified Cassette Selection 1 6 Lo 2 2 2 2 6 CST SELECT SELECT MN DEST 6 on the opposite display shows that DEST 6 PRINT LIST there are 6 RTIs CSIs programmed so far In 4 RTI PROG 2 RTI TO CANCEL a new machine you will see DEST At this time you can print a Specified Cassette Selection List by pressing 2 Either Store some RTIs CSIs 1 CST SELECT ENTER RTI CSI Go to step 3 TO CANCEL O View the RTIs CSis that you have stored so far 2 Go to step 6 CST SELECT TO CANCEL DEST 176 means that there are 6 DEST 1 6 CLR RTIs CSIs programmed so far and the first in the list is now displayed 3 Type in an RTI or CSI then press XYZ CO CST SELECT STORE AS WILD C
49. Restricted Access Counters Communication Result Display Length Reduction Label Insertion Ordering Toner Entering PC Printer Mode OMR Sheets Introduction Using an OMR Sheet Completing an OMR Sheet The Five Types of OMR Sheets Procedures Errors PROGRAMMING THE MACHINE INSTALLATION Language Selection Date and Time Country Code Telephone Number Area Code Prefix Own ISDN G4 Number Group 4 Kit Required Own ISDN G3 Number Group 4 Kit Required Next Transfer Station Group 4 Kit required 97 ID Code 98 Confidential ID Memory Card or Hard Disk required 98 Memory Lock ID Memory Card or Hard Disk required 99 RTI Remote Terminal Identification 100 TT Transmit Terminal Identification 100 CSI Called Subscriber Identification 101 Telephone Line Type 101 PROGRAMMING THE MACHINE SWITCHES AND SETTINGS 102 On Off Switches 102 User Parameter Settings 104 Economy Transmission Time 107 PROGRAMMING THE MACHINE ADJUSTMENTS 108 Volume Adjustments 108 STORING TELEPHONE NUMBERS AND PERSONAL CODES 109 Programming Quick Dial 109 Programming Speed Dial 112 Programming Groups 116 Entering Group Programming Mode and Selecting a Group 116 Storing Numbers in a Group 117 Checking Which Numbers are Already in the Group 118 Storing a Label for this Group 118 Storing a Group Transfer Station 119 Erasing the Group 120 Personal Codes 121 REPORTS AUTOMATICALLY PRINTED REPORTS 124 Table of the Reports 124 Report Formats 125 REPORTS USER INI
50. SAVI 2915pr Please read all of these instructions and keep this manual by your machine Optional Equipment Memory Either a 1 Mbyte memory card a 2 Mbyte memory card or a 40 Mbyte hard disk can be added ISDN G4 Kit This allows you to send and receive messages using the ISDN PC Printer Interface Kit This allows you to use the machine as a laser printer for an IBM or compatible personal computer High Resolution Printer Memory Card This allows you to make printouts at 400 x 400 dot per inch resolution Paper Feed Unit An extra paper feed unit containing two 250 sheet paper trays can be added to the machine Automatic Document Feeder If you often transmit or copy documents that have more than one page the Automatic Document Feeder makes it much easier to operate the machine You can place documents of up to 30 pages in the feeder Duplex Unit This allows you to make double sided copies Sorter This three tray sorter allows you to sort up to three collated copies of a multipage original or to stack multiple copies of originals up to three pages You can also set up each of the trays to receive only one type of output either from fax mode copy mode or printer mode Telephone Handset This permits voice communication over the PSTN Key Counter This allows you to restrict use of copy mode only to those people who are carrying Key Counters Periodically these counters can be checked for billing purposes The Key
51. SCAN PROGRAM SHEET OR 4 Yes C The machine scans the OMR Sheet then scans and sends the fax mes sage in accordance with the instructions on the OMR Sheet Then the ma chine returns to standby mode For users with no automatic document feeder After the OMR Sheet has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission Immediate Transmission See page 36 J Memory Transmission See page 30 92 FAX MODE OPERATION ADVANCED FEATURES OTHER Using an OMR Sheet to Program the Machine After marking the OMR Sheet do the following 1 Place the OMR Sheet in the feeder face up O if you have no automatic document feeder place it face down on the exposure glass MEMORY TRANS OPTIONS KA ENTER FAX NUMBER 2 SCAN PROGRAM SHEET ves OR no 3 Yes The machine scans the OMR Sheet and programs itself in accordance with the instructions marked on the OMR Sheet Then it returns to standby mode Errors If the machine finds an error it stops scanning the OMR Sheet and displays an error message that shows you where the problem is No data is stored or fax message sent Correct the error and scan the OMR Sheet again ZA DU m m z AT PE A pr Nae 93 PROGRAMMING THE MACHINE INSTALLATION FAX MODE OPERATION PROGRAMMING THE MACHINE INSTALLATION Language Selection 1 s o
52. TIATED REPORTS 127 TCR 127 File List 127 Quick Dial List 127 Speed Dial List 127 Group Dial List 127 Program List 127 User Function List 127 Personal Code List 127 Authorized Reception List 127 Forwarding List 127 Specified Cassette Selection List 127 User Parameter List 127 COPY MODE OPERATION ROUTINE OPERATION 129 Basic Copying 129 Restricted Access 132 Setting up the Original 133 On the Exposure Glass 133 Using the Document Feeder Optional Document Feeder Required 134 Unsuitable Originals 135 Selecting the Image Density 136 Auto Image Density Mode 136 Manual Image Density Mode 136 Combination Setting 136 Selecting the Copy Paper Size 137 Auto Paper Select Mode 137 Manual Paper Select Mode 137 Selecting the Original Type Setting 138 Clearing the Previously Used Settings 138 Idle Mode 138 ADVANCED FEATURES 139 Reduction amp Enlargement 139 Reduction 139 Enlargement 139 Zoom 140 Directional Magnification 141 Directional Size Magnification 143 Double Copies 145 Making Double Copies 145 Image Position on the Copy Paper 145 Using the Bypass Feed Table 146 Copying onto Standard Width Paper 146 Copying onto Non standard Width Paper 147 Interrupting One Job to Do Another 149 One sided Copies from Book Originals 150 Two sided Copies Optional Duplex Unit Required 151 Two sided Copies from One sided Originals 151 Two sided Copies from A Book Original 153 Sorting Stacking Optional Sorter Required 154 Copy Prog
53. VANCED FEATURES OTHER FAX MODE OPERATION Printing a File 1 Fax message file Memory Transmission Function 5 1 O Fax message file Polling Transmission Function 5 2 Example Using Function 51 PRINT TRANS FILE SCROLL FILE No MB PRINTLIST LASTFILE 9915 TO CANCEL 2 Either O Print a list of files Scroll through the files on the dis play until the required file ap pears Then press E O If you know the file number input it directly o o o 2 PRINT TRANS FILE NO Beez no TO CANCEL PRESS 3 Start 76 FAX MODE OPERATION ADVANCED FEATURES OTHER User Function Keys Each of the User Function Keys F1 F4 can be programmed with one of the following functions In a new machine the User Function Keys have already been programmed as shown in the table below in boldface User Function Keys are disabled when the machine is in Copy mode SS Funetion olling Transmission Use Secured olling or Stored ID Override oO o o P N Use the Direct Fax Number Entry KN P feature F1 10 P Print the TCR F3 Input a Personal Code F4 Print a File List Use Economy Transmission F2 Switch Memory Storage Report On Off _ SwitchTTOnoro 14 Switch Forwarding Onof Do a Confidential Transmission 15 Send Tonal Signals 07 Print a received confidential message 16 Input a Subaddress G4 mode only Notused 3 3 3 Do a
54. age has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission immediate Transmission See page 36 1 Memory Transmission See page 30 Note The procedure that you just programmed will now begin If you do not wish to use the procedure now press After storing a Keystroke Program you can store a label for it using Function 34 See the following page for how to do this 49 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Labeling a Program 1 3 4 PROGRAM CHOOSE KEY O If you press a ol PRINTLIST Program List wili be printed 3 E TO CANCEL 2 Press the Quick Dial key that holds the program that you wish to label Example PROGRAM ENTER LABEL E os 3 Input your label using the Quick Dial keys 4 Yes CHOOSE KE Y PRINT LIST TO CANCEL 5 Either A Label another program Go to step 2 A Return to standby 50 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Using a Program Before using a program make sure that the machine is in standby mode for faxing see page 30 for details Transmission 1 Place your document in the feeder O If you do not have an automatic document feeder place the first page on the exposure glass MEMORY TRANS OPTIONS ENTER FAX NUMBER 2 Press the programmed Quick Dial Key O The program begins at once or at the later time sp
55. and 1 O Use the key to add a pause O To type the backslash you must have programmed one of the User Func tion Keys to input a subaddress see page 77 for how to program a User Function Key Press that User Function Key to input the slash then input the subaddress OWN ISDN G4 NUMBER OR A a 12s 4485 4 96 FAX MODE OPERATION PROGRAMMING THE MACHINE INSTALLATION Own ISDN G3 Number Group 4 Kit Required 1 Function 6 0 2 2 2 2 6 1 then E until the screen is as OWN ISDN G3 NUMBER shown opposite TO SET PREVIOUS TO CANCEL NEXT OWN ISDN G2 NUMBER Pa TO END 2 Yes 3 Input your ISDN number for Group 3 communications The format of the number must be as follows International Dial Prefix Your Country Code Your Area Code then you must input a Pause followed by your telephone number After that if your ISDN G3 number contains a subaddress type a slash followed by the subaddress number Check the International Dial Prefix and the Country Code with your local telecommunications operator The example shown below is for the US the codes to add are 011 and 1 O Use the key to add a pause O To type the backslash you must have programmed one of the User Func tion Keys to input a subaddress see page 77 for how to program a User Function Key Press that User Function Key to input the slash then input the subaddress FAX MODE OPERATION OWN ISDN 63 NUMBER
56. can use it The switch is a User Parameter To switch it on or off use Function 91 see page 107 SW05 1 for details Automatic Image Rotation If you have installed Letter or A4 width paper in the cassette sideways incoming fax messages will be rotated automatically to fit on the paper 74 FAX MODE OPERATION ADVANCED FEATURES OTHER ADVANCED FEATURES OTHER Dual Access Even if the machine is already carrying out a task you may be able to operate the machine The following table shows which features can operate simultaneously Job Currently in Progress 4 Storing to Memo KM 8 9 5 immediate Transmission 6 Memory Transmission Y 7 Receiving and Printing a Fax_ 8 Receiving a Fax to Memory 9 Printing a Fax Message or Report Manuall File Management v Possible Impossible Erasing a File from Memory 1 0 Fax message file Memory Transmission 2 1 A Instruction file Polling Reception 2 2 O Fax message file Polling Transmission 2 3 Example Using Function 21 scroLL EN PRINTLIST TO CANCEL 2 Either c Print a list of files O Scroll through the files on the display 1 until the required file appears Then press 3 If you know the file number input it directly o 0 o 2 CLEAR TRANS FILE NO 89682 CLEAR FILE no 3 Either Erase the file Keep the file Go to step 2 75 PAX MODE OPERATION AD
57. conomy Transmission using Function 74 see page 107 for how to do this Voice Request This feature requires a handset If you wish to switch something on or off use the and arrows of the scroll key until the displayed setting is correct 3 when you have finished With the User Parameters Function 91 you can change the home position ERASABLE of the Auto Reduce setting See page 104 and subsequent pages for details Swo04 2 Check your Destinations before Dialing 1 Press Y 0 CHECK DEST PRESS ves OR Ro O The number after DEST shows how m 61 XYZ CO NEW YORK many numbers you have input so far DEST 2 2 Use the arrow to scroll through the list of destinations just input To cancel a destination that you input by mistake A To finish checking 39 PAX MODI OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION Specifying the Scanning Area If you are going to send a page that is not of a normal size your machine may have trouble scanning the entire page For example if your page is larger than a certain size but smaller than the next size up you should use the Scanning Area Selection feature to select the larger size Otherwise your machine will not scan the outer margins of your page 1 Press Y o 9 SCANN ING AREA OR eS Sai 8 5147 2 Select the area that you wish the ma chine to scan O Scroll through the list of options using the and arrows o
58. e ready to be used Unplug this only when the If this switch is at Standby the machine will not be used machine can only receive and for a long period print incoming fax messages 22 Power Cord GUIDE TO COMPONENTS Main Power Switch Use this to switch the main power off and on If this switch is at Standby all power to the machine is off Original Holder with Platen Cover only This is a convenient place to put multi page documents while you are scanning pages one at a time Platen Cover Option Lower this cover over the original that you wish to fax or copy Instead of the platen cover you can install an Automatic Document Feeder see the previous page _ _ PN v e Si m Z _ sel x Z s i xn Bypass Feed Table Use this to copy onto OHP transparencies adhesive labels Key Counter Holder and other non standard copy stock Insert the key counter optional here The Right Cover machine s cover must be Open this to remove modified by a technician first misfed paper 23 OPERATION PANEL COPY MODE Lights when the main power switch is on and power is supplied to the machine If the display is blank and no other indicators are lit turn the Operation Switch on below the operation panel on the left Indicator Lights when the machine diagnostics detect a problem that indicator requires service Add Toner Blinks whe
59. ecified by the program You do not need to press STORING MEMORY 99 PAGE 4 FILE NO a056 For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission 1 Immediate Transmission See page 36 O Memory Transmission See page 30 Polling Reception 1 Press the programmed Quick Dial Key PROGRAMMED The program begins at once or at the later time specified by the program 51 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Erasing a Program 1 3 4 CHOOSE KEY O If you press a PRINTLIST Program List will be printed H ESE 2 Press the Quick Dial key that holds the program that you wish to erase l Example or no TRANSMIT DAILY REPORT CLR 3 To delete the program PROGRAM CHOOSE KEY Oj PRINT LIST 7 TO CANCEL 4 Either O Erase another program Go to step 2 1 Return to standby 52 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Confidential Transmission 1 Place your document in the feeder If you have no automatic document feeder place the first page on the exposure glass 2 Either O oja O If you have programmed one of the User Function Keys to j l CONF TRANS options Ef i activate this feature press that key and go to step 3 3 Dial the
60. ecting fluid as a black mark on the sheet O OMR Sheets must be marked with a felt tip or ball point pen as shown on page 85 and subsequent pages Store OMR Sheets in a cool dry place in an airtight bag Do not use cut off portions of OMR Sheets photocopies of OMR Sheets or OMR Sheets with paper or adhesive tape attached to them 84 FAX MODE OPERATION ADVANCED FEATURES OTHER Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields O Boxes are for marking User Parameter settings the contrast setting etc O Fields are for inputting telephone numbers and names Marking Boxes The correct way to mark a box is shown below Make sure that you follow this rule or you may get some strange results when you scan the OMR Sheet Note Use a black felt tip or ball point pen Do not use a pencil Good i Marginal DA Not oe OO H E If you need to mark a consecutive row of boxes observe the following rules O Each individual box must be completely filled CI Do not leave a box only partly filled O Gaps between boxes must be kept clear yy es gt yw a AA E See the following diagram for examples of correct and incorrect marking of a row of boxes n i Good fi M 10120100 E M a E m a E Not Acceptable ml WE jiii ER Ml mirii ttt r E 000000 000000 Mm plist JINN SY aa ae x Xxx XX M M Y 000000 M EAE EFE E SE E m rittt 8 00209 E a 85 ADVANCE
61. ee page 149 COPY MODE KEYS The keys under the flap allow you to select various copy mode features such as Duplex Copying The flap must be turned all the way up to rest on the machine s cover before you can operate these keys Erase Border Center Key Press to select erase border mode or erase center mode See page 158 Directional Magnification Key Press to select the directional magnification mode or the directional size magnification mode See page 141 25 PANEL OPERATION PANEL FAX MODE 3 4 5 6 2 Craw hoe Cs i D LO Te C harusi Recehe J ecehed Fle C Auo Receve Canna MAES Y z CI ls dr la RA Bf E Space Symbol Shift hie ic Selection Ke to the machine Indicator Receive File Lights when an incoming message was received into memory Indicator because the machine was out of paper or jammed See page 43 Confidential File Lights when a confidential fax message has been received and Indicator stored in the memory Blinks when a message has been stored using Memory Lock if no confidential files are present See p 43 Line Fail L Blinks when transmission fails See page 182 Indicator Misfeed o A Blinks if there are any misfeeds in the machine indicator O Lights when the machine diagnostics detect a problem that indicator requires service Blinks when toner has almost run out 50 more copies can be indicator La made Lights when toner ru
62. ee page 60 you can transmit pages smaller than the minimum size shown above Clearly Written Small faint characters may not be transmitted clearly Uniform Page Size When using the document feeder do not use different sizes of document in the same transmission 28 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Page Condition Do not place damaged pages in the automatic document feeder the exposure glass Ej Fim the edges Make copies FOLDED TORN OR PATCHED TOGETHER Q off BIE gt 7 Either PAGES STUCK e Place the documenton Make copies TOGETHER Shuffle the the exposure glass A stack Originals that contain the following materials should not be placed in the document feeder Place them directly on the exposure glass ZE e ZE S Zz eee an E ee _ A bu re Waxed Paper Carbon Paper Silicone Oil Note Copies made with a copier that uses silicone oil may cause a misfeed To avoid this do not scan such copies until five or ten minutes after copying 29 ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION Transmission Procedure at a Glance Without the Auto Document Feeder 1 Make sure that the machine is in standby mode for faxing A The FAX indicator must be lit Press the key if it is not lit The flap on the right hand side of the operation panel must be down so that the copy mode feature selector keys are hidden from view A The d
63. elete the displayed RTI CSI Go to step 2 O When you have finished Go to step 2 For Authorized Reception to take effect you must switch it on using Function 81 See page 102 for how to do this Night Timer Example For Tuesday set the heater to switch on at 9 am and switch off at 6 pm 1 Function 6 o 2 2 2 2 7 4 NIGHT TIMER pay or WK EN EN sun E 12 900m on 12 00AM fe Ga es TO END 2 Use the and keys to scroll through the days of the week Example Press twice to go to NIGHT TIMER Day oF WK EN EN Tuesday c TuE EEN 12 00am on 12 00AM D B re FAX MODE OPERATION 3 Program the first timer for Tuesday O Both timers for each day have an ON OFF setting ON means that the heater will switch on at the time indicated OFF means that the heater will switch off at the time indicated To change the ON to OFF or vice versa press When the ON OFF display is correct O input the time 0 9 0 o i 1 NIGHT TIMER DAY OF WK AN E Repeat step 3 for the second timer aa TUE ON EE 00AM ON 12 66AM Input for the timer input o e Lo Lo E ves To END To change AM to PM and vice versa press NIGHT TIMER pay or WK EE TUE gt ON 09 00AM OFF 06 ESJPM ves TO END KEEPING THE HEATER ON ALL DAY Set both timers to ON 12 00AM KEEPING THE HEATER OFF ALL DAY Set both timers to OFF 12 00AM 67 ADVANCE
64. f the scroll key SCANN ING AREA OR 8 5410 8 541 3 To select the highlighted scanning area Converting Immediate Transmission to Memory Transmission If you wish to convert a message that is still waiting in the document feeder into a memory file press 40 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Redialing Automatic Redialing Redialing is done 4 times at 5 minute intervals During redialing the number being dialed is displayed in brackets at the top of the screen as shown on the right The number of redials and the redial interval may be adjusted by a service technician MEMORY TRANS APR 4 12 25PM SET DOCUMENT MEMORY 99 Al Redial The machine memorizes the last ten numbers that you dialed Using Al Redial to send a fax 1 Make sure that the machine is in standby mode for faxing see page 30 2 Place your document into the feeder C If you have no automatic document feeder place the first page on the exposure glass 3 Al Redial AI REDIAL NO DIRECTORY 1 sro D PRESS ses OR No B Ga SWE CO NER YORK FAX MODI OPERATION 4 Scroll through the numbers in the Al Redial memory using the and arrows of the scroll key O To select a number twice MEMORY TRANS options B ENTER NO OR START DEST 2 5 Either O Select another number go to step 4 o Start For users with no automatic document feeder After a page
65. feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission O Immediate Transmission See page 36 O Memory Transmission See page 30 NOTE If you need to cancel a polling transmission operation use Function 23 see page 75 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Options for Polling Transmission The options are only available if the following can be seen in the top right corner of the display OPTIONS 1 1 o 7 OPTION SELECT EN TO END 2 Scroll through the options using the and arrows of the scroll key The list of available options is as follows Automatic Reduction a TTI O Polling Standby Duration KEEP The message is kept in memory until you erase it yourself using Function 23 see page 75 ONCE The message is erased from memory after it has been polled once If you wish to switch something on or off use the and arrows of the scroll key until the displayed setting is correct 3 when you have finished Transfer Request 1 Make sure that the machine is in standby mode for faxing see page 30 SA lam eae Z al cy aa FS Is aan A w 2 Place your document in the feeder O If you do not have an automatic document feeder place the first page on the exposure glass MEMORY TRANS OPTIONS ENTER FAX NUMBER 3 Either
66. glement sur le brouillage radio lectrique dict par ministere des Communications du Canada Operator Safety This equipment is considered a CDRH class 1 laser device safe for office EDP use The machine contains a 5 milliwatt 765 795 nanometer wavelength GaAlAs laser diode Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator Laser Safety The Center for Devices and Radiological Health CDRH prohibits the repair of laser based optical units in the field The optical housing unit can only be repaired in a factory or at a location with the requisite equipment The laser subsystem is replaceable in the field by a qualified Customer Engineer The laser chassis is not repairable in the field Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required In accordance with ISO standard 7001 this machine uses the following symbols for the main switch means POWER ON O means POWER OFF 1 means STANDBY Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product For good copy quality Ricoh recommends that you use genuine Ricoh toner CONTENTS
67. groups Each group can contain up to 200 numbers however if you plan to use a Group for Transfer Request make sure that this group does not have more than 30 numbers You can store any Quick Dial or Speed Dial number in a group You may also store up to 96 numbers that are not programmed as Quick or Speed Dials see Note 2 above for the restrictions on the use of these numbers x4 This is the theoretical maximum number of pages that can be stored in practice you will only be able to store this number of pages if you install the optional hard disk unit 13 HOW TO USE THIS MANUAL OTHER FEATURES MAXIMUM VALUE NOTES Number of times 253 times Default settings Intervals 40 minutes Memory transmission 4 times 5 minutes Keystroke Programs Authorized Reception 50 RTI CSis Immediate transmission 2 times 2 minutes a eee Pt 30 RTVCSis Reception Selection Wild Card This can be used when storing RTI CS s for Authorized Reception Specified Cassette Selection and Forwarding Function Programs Ss be used Page Retransmission Default setting 3 times Batch Transmission Up to 200 files can be placed The following cannot be in batches There is no limit batched on the size of the batch other O Confidential Transmission than that You can use this feature at any time Up to 9999 codes can be used but only 50 can be
68. has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission 3 Immediate Transmission See page 36 O Memory Transmission See page 30 41 ROUTINE OPERATION RECEIVING FAX MESSAGES FAX MODE OPERATION ROUTINE OPERATION RECEIVING FAX MESSAGES Selecting the Reception Mode There are two reception modes Press the reception mode key to switch between the modes Manual Receive TEL Mode This mode is selected when the Manual Receive indicator is lit The machine operates as follows XYZ COMPANY 1 START MEMORY TRANS APR 4 12 25PM Ne SET DOCUMENT MEMORY 99 Hello or Beep Beep sdy O Communicating 7 5 1 The machine rings continuously until you answer the call Pick up the handset 2 If you hear a voice from the other end speak in reply If you hear a tone every few seconds the other end is a fax terminal Note Remove any documents from the feeder before you press 3 If the person at the other end wishes to send you a fax message press to receive the message Then hang up the handset 4 The machine starts to receive the message The Communicating indicator lights 42 FAX MODE OPERATION ROUTINE OPERATION RECEIVING FAX MESSAGES Auto Receive FAX Mode This mode is selected when the Auto Receive indicator is lit MEMORY TRANS APR 6 12 25PM SET DOCUMENT MEMORY 99
69. he Quick Dial Key that holds the Auto Document that you wish to see Example AUTO DOCUMENT TO CANCEL B es OFFICE LOCATION MAP PRESS 3 Start Erasing an Auto Document 1 3 6 AUTO DOCUMENT CHOOSE KEY oO PRINTLIST TO CANCEL 2 Press the Quick Dial Key that contains the Auto Document that you wish to erase Example AUTO DOCUMENT OR OFF ICE LOCAT IGN MAP CLR 3 To erase the Auto Document AUTO DOCUMENT CHOOSE KEY m PRINTLIsT W 7 No To CANCEL 4 Either O Erase another Auto Document Go to step 2 J Return to standby mode 64 FAX MODE OPERATION ADVANCED FEATURES RECEPTION ADVANCED FEATURES RECEPTION Polling Reception 1 Either z 4 5 O if you have programed one of POLL ING RECY OPTIONS the User Function Keys to ENTER FAX NUMBER activate this feature press that ee ee key and go to step 2 2 Dial one or more numbers POLLING RECY options MN ENTER NO OR START DEST 2 3 Start Options Stored ID Override FAX MODE OPERATION This procedure overrides the ID Code that is stored in your machine The override is effective for this operation only lf op TIONS Ml is displayed 1 2 ol 6 ID CODE ENTER ID CODE aaa no TO END 2 Enter the password that you wish to use for this operation Example 2 5 6 POLLING RECV options B ENTER NO OR START DEST 2 3 Dial and press l For how
70. he first page at the bottom of the The pages should be arranged loosely stack but the leading edges should be tidy as O Feed the pages in so that the bottom edge shown above goes in first Do not feed in more than 30 pages 25 pages for double letter size paper O Do not use unsuitable types of original see page 29 O Adjust the document guides to fit the pages Selecting Contrast and Resolution See page 35 Options for Sending a Message See page 37 32 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE 3 Dial in one of the following ways Example Quick Dial 12 Example SpeedDial lO SpeedDial LJ o 13 Only if the telephone handset is installed If your machine is behind a PABX dial the access code then a pause then the telephone no For an international number press the Pause key after entering the country code 3 If you wish to send a fax message to more than one location see the Broadcasting procedure on page 47 4 Start OPERATION FAX MODE The machine stores your fax message STORING MEMORY 99 PAGE 1 FILE NO BBS6 5 The machine dials and the line to the other party is connected Note Watch the display The identification of the other party will appear 6 After sending the message the machine hangs up automatically Marker If you switched the marker on the machine marks the bottom of each page During memory transmiss
71. he ground terminal of the power outlet Be sure that the ground terminal of the power outlet is properly grounded The lightning protection circuit for the machine requires the machine to be properly grounded If proper grounding is provided about 90 of lightning damage can be prevented For safety be sure to connect the machine to a three prong grounded outlet 15 GENERAL PRECAUTIONS COLD WEATHER POWER UP Avoid raising the room temperature abruptly when it is below 57 F or condensation may form inside the machine 1 Raise the room temperature to 68 F at less than 18 F per hour 2 Wait for 30 to 60 minutes 3 Turn the power on Do not use the machine near a humidifier THUNDERSTORMS With proper grounding about 90 of lightning damage can be prevented However if possible during severe electric storms tum the power switch off and disconnect the power cord and telephone line cord Note for users with no hard disk All fax messages stored in the memory may be erased if power is switched off for more than an hour 16 GENERAL PRECAUTIONS DOCUMENT FEEDER If you have installed the optional document feeder observe the following precautions d Always set originals correctly as shown on page 134 1 Do not press down on or hold originals after inserting them in the feed unit A Do not lift the document feeder unit until the last original has been completely fed out to the original stacker If you do
72. into the feeder ENTER FAX NUMBER 7 See page 30 for how to dial PRESS es OR 2125551224 4 Dial IMMEDIATE TX OPTIONS J 5 DIAL ING 2125551234 6 The machine dials and the line to the other party is connected The number that you dialed and the other party s RTI or CSI is displayed With the User Parameters Function 91 you can make Immediate Transmission QWASRAUE the default transmission mode if you wish instead of Memory Transmission See SW00 5 page 104 and subsequent pages for details For users with no automatic document feeder After a page has been sent the machine asks you to place the next page on the exposure glass The top right corner of the screen shows how much time you have left to place the next page on the feeder and press l PLACE NEXT PAGE 14 PRESS TO END DOCUMENT SIZE O For Immediate Transmission you have 15 seconds If you do not place a page on the exposure glass and press within the remaining time the machine will disconnect the line Either g Place the next page on the exposure glass and press The page will be scanned and sent out 3 If you have no more pages press The machine will disconnect the line and return to standby mode FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Optional Features for Transmission The following options are only available if OPTIONS can be seen in the top right corner of the display Personal Code x
73. ion the mark indicates that the page was successfully stored For immediate transmission it shows that the page was sent successfully You must switch the marker on before you press or the machine will not mark the first page To switch the marker on do one of the following If you wish to keep the marker on at all times switch it on with a User Parameter BUBOWCWG setting Function 91 You can switch it off again if you change your mind later SW00 0 See page 104 and subsequent pages for details To be able to switch the marker on or off at will program one of the User Function Keys to allow you to do this See page 77 for details If you wish the mark to be at the top of each page contact your service representative 33 ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION Possible Problems You want to send more than 30 pages 25 pages for double letter size paper While the last page is being fed in place more pages up to 30 in the feeder You made a mistake while dialing Immediate Transmission only If you already pressed press im mediately If you haven t pressed yet either o The entire number is deleted Enter a new number m Only the last digit is deleted One of the following is displayed O If the Misfeed indicator sN blinks and P on the Misfeed Location indicator lights up Take out the document see page 178 Then redial the destination If the Line Fail indicator 4 on the opera
74. isplay on the operation panel must be as shown opposite MEMORY TRANS APR 4 12 25PM SET DOCUMENT MEMORY 100 Note If the display is as shown below the machine is still in copy mode Check the above three conditions again to make sure that you have placed the machine into Fax mode 3 5x14 D 2 Lift up the platen cover and place the first page of your document face down on the exposure glass as shown in the diagram below Selecting Contrast and Resolution See page 35 Options for Sending a Message See page 37 30 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE 3 Dial in one of the following ways MEMORY TRANS options PRESS ves OR No 212555123 1 Quick Dial c Speed Dial d Handset i Example Quick Dial 2 Example SpeedDial lO uga 13 Only if the telephone handset is installed lf your machine is behind a PABX dial the access code then a pause then the telephone no For an international number press the Pause key after entering the country code O If you wish to send a fax message to more than one location see the Broadcasting procedure on page 47 4 Start The machine scans and stores your page After the page has been stored the display appears as shown on the right PLACE NEXT PAGE 59 Y PRESS TO END DOCUMENT SIZE The machine is asking you to place the next page on the expos
75. ize in the cassette If the received image is longer than the above limits there is no reduction and the image is printed on two sheets of paper Normally the last 0 4 inch of the received image will be repeated at the beginning of the next page However if you wish the second page can continue from where the first page ended Contact your service representative if you require any changes to this feature 81 ADVANCED FEATURES OTHER FAX MODE OPERATION Label Insertion In this model your message will appear as follows at the other end if Label Insertion is switched on in your machine Your fax message as received at the other end TTI 32 characters Date and Time To MR SMITH From JOHNSON From the From the Quick Speed Personal Dial Label Code Label To use this feature you must Switch Label Insertion on for each Speed Dial and Quick Dial that you wish to use this feature with see the procedures starting on pages 109 and 112 Program the Personal Codes of the machine s users and store their names with their codes see page 121 O Program labels with the Speed Dial and Quick Dial numbers see the procedures starting on pages 109 and 112 O When you make a transmission use a Quick or Speed Dial and select the Personal Code option see page 37 In the above example the message was sent using Johnson s personal code The Quick Dial or Speed Dial used to dial the destination had MR
76. machine will start to dial Either O Place the next page on the exposure glass and press The page will be scanned and stored O If you have no more pages press The machine will dial the first destination or if you selected Send Later it will return to standby mode and the fax message will be sent at the time that you selected Note See the table on page 13 concerning the limitations to this feature A User Function Key can only be used to input a Group if you have al 4 ready specified one of the keys using Function 35 See page 77 48 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Keystroke Programs Storing a Program 1 Make sure that the machine is in standby mode for faxing see page 30 2 Place a sheet of paper in the feeder or place the first page on the exposure glass if you have no automatic docu ment feeder MEMORY TRANS options ENTER FAX NUMBER Skip step 2 if you are making a polling reception program 3 Select all required features such as EER EIRAN Transfer Request and telephone num bers as you would normally do Contrast resolution and halftone cannot be stored in a keystroke program 4 Press the Quick Dial key that you wish to store the program in Example Make sure that this key is vacant EAX MODE OPERATION PROGRAM ves OR No 5 To complete the program For users with no automatic document feeder After a p
77. n example is shown opposite Note that lines are missing from the page at the indicated locations ECM Error Correction Mode is an effective countermeasure against Document this type of error you have the choice of having the ECM feature switched on or off gt Transmit Received Message ee ee we ee we A A HH eee wee ee eee ee eee ee ee e e a k The line condition is affected by the weather thunderstorms can cause electrical noise on telephone lines The operation of the equipment in the telephone exchange such as switches can also cause noise on the line INTRODUCTION COPYING FEATURES When you use this machine as a copier you can use the following features that you have come to expect from a fully featured copier Reduced enlarged copies Q See page 139 Zoom See page 140 Directional magnification and directional size magnification See pages 141 and 143 Double copies 2 See page 145 Erase border center 2 See page 158 INTRODUCTION Two single copies 2 See page 150 Z EN coe Y fon e a oe Z Negative positive copies OQ See page 158 Mirror copies 2 See page 158 Duplex copies 2 See page 151 Full size copying Sorting stacking Q See page 129 See page 154 Bypass feed copying Interrupt copying See page 146 see page 149 Copying programs See page 156 HOW TO USE THIS MANUAL This manual contains
78. n press EEEREN e ENTER NO OR starT DEST 2 ES See page 47 for how to dial 4 Either O Dial another number Go to step 3 O Press i For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission 1 Immediate Transmission See page 36 J Memory Transmission See page 30 NOTE See the table on page 13 conceming the limitations to this feature nye 2 3 Am Pia A sore Se Options Confidential ID Override This procedure will override the Confidential 1D stored in the other party s machine The override is only effective for this one transmission lf oP Trans is displayed 1 0 5 i ENTER ID CODE TO END 53 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION 2 Enter the Confidential ID that you wish to use for this message Example 2 5 6 CONF TRANS options 3 Dial and press Q For how to use other options see page 37 Polling Transmission Free Polling 1 Place your document in the feeder O If you have no automatic document feeder place the first page on the exposure glass 2 Function 1 4 See page 57 for the options that are available with polling FREE POLLING PRESS OPTIONS a 3 Start O Your fax message is stored and held on
79. n the sheet then black out the box above ON y r Ld Restricted access ON OFF You may find this sheet easier to understand than the eight digit User Parameter Switches described on page 105 and following pages Quick Speed Dial Program Sheet You can use this sheet to program a Quick Dial and Speed Dial numbers However you can only program one telephone number with each OMR Sheet 1 At the top of the sheet mark either QUICK or SPEED 2 Mark the Quick or Speed Dial number that you wish to store You must mark a Hundreds Digit a Tens Digit and a Units Digit Example To program Speed Dial Code 25 mark the first few lines of the OMR Sheet as follows Quick Speed Dial Program Sheet nmn Quick Speed Oe eee uuu UD oo uo u Hundreds Digit 0123456789 PGs PARO ee Ee Lad hed U bt kd LJ UJ h Tens Digit 01234567 8 9 Add MAI U U WW ul ou L q Units Digit 0123456789 FAX MODE OPERATION ADVANCED FEATURES OTHER 3 In the FAX No field write the telephone number that you wish to store in the Quick Speed Dial number that you just marked in steps 1 and 2 O See Number Fields on page 86 for how to do this 4 In the FAX label field write the name that you wish to store with this telephone number O See Name Fields on page 87 for how to do this 5 For Label Insertion mark either the ON or the OFF box Group Program Sheet You can use this sheet to program Groups You can program one Group with each
80. n the toner has almost run out 50 more copies can Indicator i be made Lights when toner runs out disabling copying See page 167 Load Paper Lights when one of the paper trays runs out of paper See page Indicator 164 Close Cover Blinks if one of the covers is open The machine will not operate Indicator until all covers are closed Misfeed This shows the location of misfeeds when they occur in the Location machine See page 173 Indicator Power Indicator Display Displays prompts warnings and selected modes Function Key Use to delete a copy program See page 157 Clear Key Press to clear the functions or data entered in the display _ Scroll Key When an arrow is shown in the display use this key to access the functions indicated by the arrow Copy Key If the indicator is lit the machine is in Copy mode and you can make photocopies Press this key if you wish to make a copy but the indicator is not lit EA A Hold this key for more than one second to enter Idle mode See page 138 Start Key Press to start copying 2222 24 OPERATION PANEL 5 6 _ E EE SS Ta eso Some keys have no function when the machine is in Copy mode Such paa keys are not described in this section OTa O O ghten Z Z 7 2 Interrupt Key Press to interrupt the current copy run if you need to carry out a top 5 ob S
81. nal Dial Prefix Your Country Code Your Area Code then you must add a Pause followed by your telephone number Check the International Dialing Prefix and the Country Code with your local telecommunications operator The example shown is for the USA the codes to add are 011 and 1 NOTE Use the key to add a OWN ANALOG NUMBER pause OR 1414242221234 4 PROGRAMMING THE MACHINE INSTALLATION FAX MODE OPERATION Area Code Prefix 1 6 o 2 2 2 2 6 1 E twice AREA CODE PREF 1 TO SET PREVIOUS TO CANCEL NEXT 2 AREA CODE PREF IX 212 5551234 78 9 TO END 3 Input the area code prefix AREA CODE PREF IX one 212 5551234 Note Inthe USA this is left blank N e o END 4 Own ISDN G4 Number Group 4 Kit Required 1 Function 6 o 2 2 2 2 6 1 then 2 until the screen is as own ISDN 64 NUMBER shown opposite TO SET PREV IOUS TO CANCEL NEXT 2 Yes OWN ISDN G4 NUMBER AAA TO END 3 Input your ISDN number for Group 4 communications The format of the number must be as follows International Dial Prefix Your Country Code Your Area Code then you must input a Pause followed by your telephone number After that if your ISDN G4 number contains a subaddress type a slash followed by the subaddress number Check the International Dial Prefix and the Country Code with your local telecommunications operator The example shown below is for the US the codes to add are 011
82. ns out disabling copying See p 167 indicator wa 164 Blinks if one of the covers is open The machine will not operate Indicator until all covers are closed PC Printer Option Indicators Misfeed Location Indicator Display Displays prompts warnings and selected modes Function Key Press this to use one of the numbered functions These indicators are only for use with the optional printer interface Refer to the manual for the optional printer interface This shows the location of misfeeds when they occur in the machine See page 173 Yes No Keys Use to answer questions that appear on the display Clear Key Use this as a backspace key when storing names and telephone numbers OPERATION PANEL 7 8 Some keys have no function when the machine is in Fax mode Such keys are not described in this section Z Fax Key If the indicator is lit the machine is in Fax mode and you can send a fax Z Press to light the Fax indicator if you wish to send a fax but the indicator is not lit Z 5 Scroll Key When an arrow is shown in the display use this key to access the functions Z indicated by the arrow Also use it to move the cursor when programming or editing an Z g item on the display Hold this key for more than one second to enter Idle mode See page 138 i Stop Key Press this to stop the machine and return it to standby mode Interrupt Key This
83. ntil the required file appears O If you know the file number input it directly o 0 o 2 FAX MODE OPERATION j RETRANSMITF ILE SCROLL NO 8 2 STANDBY PRESS XYZ COMPANY NEW YORK The second line of the display shows the current status of the file STANDBY The file is waiting to be transmitted IN USE The file is currently being transmitted 3 Yes RETRANSMIT FILE NO 82882 RESEND F ILE ves No 4 Retransmit the displayed file number RETRANSMIT FILE NO 8682 READY TO TRANSMIT The message will be retransmitted as soon as the machine is free 61 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Auto Document Storing an Auto Document 1 Make sure that the machine is in standby mode for faxing see page 30 2 Take the document that you want to be an Auto Document and place it into the feeder A Place it on the exposure glass if you do MEMORY TRANS OPTIONS 7 not have an automatic document feeder ENTER FAX NUMBER 3 Press the Quick Dial Key that you wish to store the Auto Document in Example STORE AS AUTO DOCUMENT O Be sure that this Quick Dial Key is vacant ves OR no 3 Yes After storing an Auto Document you can store a label for it using Function 36 See below for how to do this Labeling an Auto Document 1 3 6 AUTO DOCUMENT CHOOSE KEY 3 If you press a Program PRINT LIST 2 Press the Quick Dial Key tha
84. ocuments O Detail Detail Use for documents with small print or fine details E Z Super Fine Use this for high quality reproduction a O Super Fine Aganaga With the User Parameters Function 91 you can select a home position for the resolution setting SW00 3 4 6 See page 104 and subsequent pages for details Halftone There are three settings O Photo Photo Use this if your original consists only of a photograph or an elaborately shaded drawing O Text Photo Text Photo Use this setting if the original contains text O Text areas and photographs shaded areas Text Use this setting for an original that is composed of text without photos or diagrams containing complex shading BOSAOMOS With the User Parameters Function 91 you can select a home position for the halftone setting SW 0 See page 104 and subsequent pages for details SW07 3 4 pag AS For Text Photo and Photo modes there are two types of al halftone process the Basic Halftone Process and the Error Diffusion Halftone Process See page 102 for how to use Function 81 to select one of these modes 35 ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION Immediate Transmission 1 Make sure that the machine is in standby mode for faxing see page 30 2 Memory O The Memory indicator should go out 3 Either O Place the first page of the document on the exposure glass O Place the entire document face up IMMEDIATE TX options EN
85. ons go to step 4 O Start the transfer request For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission Immediate Transmission See page 36 Memory Transmission See page 30 NOTE You may use some transmission options such as Send Later See page 37 If you wish your machine to be a transfer broadcasting station you must install a memory card or a hard disk Refer to the section of the Facsimile Features Manual entitled Transfer Request for more details 58 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Telephone Directory Example You wish to dial XYZ CO LONDON 1 Make sure that the machine is in standby mode for faxing see page 30 2 Place your document in the feeder O If you have no automatic document feeder place the first page on the exposure glass MEMORY TRANS options Ei ENTER FAX NUMBER MEMORY TRANS options ENTER FAX NUMBER 3 Speed Dial Tel Directo 4 Press the first letter of the name Xx Quick Dial Key Continue to press X if more than one TELEPHONE DIRECTORY destination begins wiht the same letter SCROLL X PRESS ws or no until the correct destination is displayed FEE Z WN su 42 20 BARCELONA 2S Se 5 MEMORY TRANS OPTIONS EZ PRESS ves OR K a
86. ot input any of your own stored Quick Dials Speed Dials or Groups here O Confer with the operator of the Transfer Broadcasting Station if you need their latest list of stored telephone numbers Example If one of the end receivers is stored in the Transfer Broadcasting SZ Station as Speed Dial 10 mark the box above 10 in the Receiver Speed Dials bs in Transfer Station area 7 3 Procedures To Print an OMR Sheet Note You must have Letter or Legal size paper in the cassette before you print an OMR Sheet le 5 4 OMR SHEET ENTER CODE CODE TO CANCEL SCROLL gp 2 Select the OMR Sheet that you wish to print O Use the T key to scroll through the possi OMR SHEET No TO CANCEL ble selections until the correct one is dis CODE ft USER PARAMETER played on the screen 3 Start PRESS start 91 ADVANCED FEATURES OTHER FAX MODE OPERATION Using an OMR Sheet to Send a Fax Message After marking the OMR Sheet do the following 1 Make sure that the machine is in standby mode for faxing see page 30 2 Either O Using the automatic document feeder The pages must be placed face up in the feeder with the first page at the bottom of the stack and the OMR sheet face up under every thing O If you have no automatic document feeder place the OMR Sheet face down on the exposure glass MEMORY TRANS options ENTER FAX NUMBER Note The OMR Sheet must be the page that is scanned first 3
87. ou wish to switch this on or off or adjust it contact a service technician v Available Not Available FACSIMILE FEATURES MANUAL KOTE REFERENCE FEATURE NAME AND SECTION NUMBER ROUTINE OPERATION 3 3 ROUTINE OPERATION E DA AS ESPE 1 Memory Transmission TAR We o oo Resolution 222222 BR AT EE Haltone aoee el ee eee T Quick Dia 222222 La ee a eee SpeedDial TS ee Groups pov user p 47 77_ Send Later OOS Py Page Cout Z o Z oOo o O A Ap Personal Code 7 PARA ee Economy Transmission e E Automatic Reduction On Off ID Transmission E e 30 IES Alternative Destination Voice Request Destination Check ee A et Automatic Redialing Vv Cu Service 1 5 See page 14 Al Redial E ARO THIS MANUAL D gt lan e Ss E HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL Hote FEATURE NAME AND SECTION NUMBER Auto Receive Mode A a a Manual Receive Mode 24 Je A AutoSelectMode Ce a aa ea Substitute Reception 22 w Userp 107 Handset Tw OnHookDial dt vw O MusiconHold o i daljas poo ADVANCED FEATURES Sect 2 Broadcasting e Keystroke Programs la vw Confidential Transmission s 4 AS Confidential Reception wa Transfer Request 1 4 Y O Memo
88. polling standby Note Ifyou see FILE EXISTS CLEAR PRESS you already have a message on Free Polling Standby O To keep the old message Remove the document from the feeder To erase the old message For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission O Immediate Transmission See page 36 O Memory Transmission See page 30 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Secured Pollin 1 Place your document in the feeder O If you have no automatic document feeder place the first page on the exposure glass 2 Either o 1 3 O If you have programmed one of X the User Function Keys to activate POLLING TRANS this feature press that key and go ppe to step 3 PRESS NOTE If you have not yet stored an ID Code using Function 61 you will be asked to enter an ID Code Proceed in the same way as for step 4 in Stored ID Override on the next page 2 See page 57 for the options that are available with polling 3 Start O Your fax message is stored and held on polling standby Ar A Y a Pia A A Note If you see SAME ID FILE EXISTS CLEAR PRESS i you already have a message on Secured Polling Standby O To erase the old message The old message is erased and your new one is stored O To keep the
89. r vz CO LONDON 6 again MEMORY TRANS options ENTER NO OR DEST 2 7 Either O Dial more numbers O Press l Programming Speed Dial Codes See page 112 For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission O Immediate Transmission See page 36 O Memory Transmission See page 30 59 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Secure Transmission Before using this feature you must program one of the User Function Keys to activate this feature Function 35 see page 77 1 Make sure that the machine is in standby mode for faxing see page 30 for details 2 Place your document in the feeder If you have no automatic document feeder place the first page on the exposure glass 3 Press the User Function Key that you have programmed for Secure Transmission 4 Dial in the normal manner 2 See page 47 for how to dial 5 Press This feature only works if the machine at the other end is equipped with the same feature Direct Fax Number Entry This feature allows you to enter a fax number before you place the document in the feeder 1 Ether o 0 e O If you have programmed one of MEMORY TRANS options Y the User Function Keys to ENTER FAX NUMBER activate this feature press that key
90. rams 156 How to Store a Copy Program 156 How to Use a Program 157 How to Delete a Program 157 Image Editing 158 SPECIAL FEATURES 160 COMBINATION CHART FOR COPY MODE 162 MAINTAINING THE MACHINE LOADING PAPER WHEN J IS LIT 164 CHANGING THE PAPER SIZE 165 ADDING TONER WHEN j IS LIT 167 REPLACING THE MASTER UNIT 169 REPLACING THE MARKER 171 CLEANING THE MACHINE 172 SOLVING PROBLEMS CLEARING MISFEEDS WHEN 84 IS LIT 173 OPERATING DIFFICULTIES 180 DISPLAYED ERROR MESSAGES 184 ERROR CODES 185 SPECIFICATIONS TABLE OF SPECIFICATIONS 187 APPENDIX APPENDIX A PAPER FEED UNIT A 1 APPENDIX B HARD DISK UNIT B 1 1 PRECAUTIONS B 1 2 GENERAL B 1 3 OPERATION B 2 APPENDIX C ISDN G4 OPTION TYPE 80 C 1 1 INTRODUCTION C 1 2 OPERATION C 2 3 TROUBLESHOOTING C 6 INDEX OFFICIAL NOTICE TO USERS FUNCTION LIST Thank you for purchasing this product This is a multi purpose office machine with a wide range of fax photocopier and printer optional features WHAT DOES A FAX MACHINE DO When you write a letter you normally seal it in an envelope attach a stamp and post it in the nearest letter box Then in a few days depending on the postal service the letter will arrive at its destination However you may not be aware of its arrival until you get a return letter Z wr m es A EZ E Z A fax machine speeds up this process After you have written your letter place it on your fax machine s exposure
91. rint a confidential message lf you cannot CONFIDENTIAL ID output a confidential file with this 1D the OR no sender may have over ridden your ID Contact the sender 4 If you do not store a Confidential ID you will not be able to receive confidential messages 98 FAX MODE OPERATION PROGRAMMING THE MACHINE INSTALLATION Memory Lock ID Memory Card or Hard Disk required 1 6 o 2 2 B ll 6 1 then E until the screen isas MEMORY LocK ID shown opposite TO SET PREVIOUS g If no memory card or hard disk is installed TO CANCEL NEXT you will not see this prompt 2 MEMORY LOCK 1D ID SETTING 3 Input the Memory Lock ID that you will be using Example 6 7 5 4 MEMORY LOCK ID O You must input this ID when you wish to print OR an incoming message that was stored under the protection of the Memory Lock feature 4 NOTE To print messages from Memory Lock see page 79 If you wish to use Memory Lock make sure that it is switched on use Function 81 See page 102 for details FAX MODE OPERATION 99
92. rk or symbol use Quick Dial 31 Keep pressing Quick Dial 31 until you see the symbol that you need Then move the cursor forward with the scroll key Quick Dial 32 can be used as a Shift key to select upper or lower case letters KEY DESCRIPTION DESCRIPTION DESCRIPTION Ta Joa e oe es jp wi Es A o F _ 737 i mn 2 Co a wl os oso Sae OG l i a aa a and Symbols a lo ox Je y 1 32 Shift key see p 8 F a Y m Y T THIS MANUAL HOW TO USE THIS MANUAL Punctuation Marks and Symbols ae SELECT P 175 If you press 31 while entering a label a dit oth el ge ee ae o menu of symbols will appear as shown on the right 7 80 929 Ro TOCANCEL O A To select a symbol press the required key on the ten key pad For example if you wish to enter a press A If the symbol that you need is not on the screen scroll through the pages of symbols with the and 1 keys Shift Key As shown in example C on page 6 ABC can be seen in the bottom right of the display while you are inputting a label This indicates that upper case letters will be stored If you wish to input lower case letters press 32 The ABC will change to aloc and the letters that you type in will be stored as lower case let ters To change back to upper case letters press 32 again IF YOU MAKE A MISTAKE If you make a mistake when inputting a name or number
93. ry or hard disk required if the machine will be used as a transfer broadcasting station tion Polling Transmission v D ZA Continuous Polling Reception vw Sewice Auto Document te wo po Telephone Directory ___ 47 wo Secure Transmission te Y Direct Fax Number Enty ta w Forwarding _ 21 w 1 Userpioz Authorized Reception gt gt gt 22 v Userp 102 Reception Mode SwitchingTimer 23 oZ O Copying an Original CE ew NightTimer _ 32 g Userp102 Function Programs aa wT 34 EE TS IN Remote Control Features Mailbox 35 Specified Cassette Selection 36 vw 3 Userp 102 37 v Label Insertion 2 fases ser 39 v Userp 105 CenterMark 22222 ato e Userp 105 3 11 v Userp 105 Reception Time 3412 v userp tos Reduction Pw E O Automatic Reduction 3 13 v Userip 106 O Length Reduction v Servie j Bestieted Aoooss 316 _ Usenp108 y RDS Remote Diagnostic System 3 16 v 5 Userp 102 Reverse Order Printing _ 3 7 v 1 Userp 107 Multi sort Document Reception lt 3 18 v 1 Userp to7 Protection Against Wrong Connections s19 v Service 10 HOW TO USE THIS MANUAL
94. ser Function Keys as short cuts to access some features See page 77 for more about programming the User Function Keys indicates that you can switch the current feature on or off using Function 81 Some features must be switched on before they will work See page 102 for details about the On Off Switches HOW TO USE THIS MANUAL indicates that you can operate this feature with an OMR Sheet as well as from the operation panel See page 84 and the pages following for full details concerning OMR Sheets indicates that the current feature can be switched on off or adjusted by a User Parameter setting Swo1 1 Function 91 The symbol also shows which User Parameter is of interest for example SW01 1 means that Switch 01 digit 1 is used with the feature For more about User Parameters see page 104 STORING TELEPHONE NUMBERS To dial a telephone number or store it as a Quick Dial or Speed Dial type it into the machine at the ten key pad on the operation panel STORING NAMES AND LABELS You can type names using the Quick Dial Keys Use Quick Dial Keys 01 to 26 for the letters of the alphabet and Quick Dial 30 as a spacebar If you wish to enter a digit from 0 to 9 use the ten key pad The cursor appears on the screen as a black dash below the cursor position If you wish to move the cursor while editing a name or number press the and arrows on the circular scroll key on the operation panel If you wish to enter a punctuation ma
95. t holds the Auto Document that you wish to label Example 3 Input your label using the Quick Dial Keys 4 Yes CHOOSE KEY 5 Either ee g Label another Go to step 2 g Finish 62 FAX MODE OPERATION ADVANCED FEATURES TRANSMISSION Using an Auto Document 1 Make sure that the machine is in standby mode for faxing see page 30 2 If you wish to attach a fax message to your Auto Document either O Place the first page of the document on the exposure glass O Place the entire document face up into the feeder MEMORY TRANS options ij ENTER FAX NUMBER 3 Press the Quick Dial Key that contains the Auto Document that you need Example SEND AUTO DOCUMENT es or ro 4 Yes MEMORY TRANS options ENTER FAX NUMBER 5 Dial the destination s then press FAX MODE OPERATION For users with no automatic document feeder After a page has been scanned the machine asks you for the next page The procedure to follow depends on whether you are using Immediate Transmission or Memory Transmission O Immediate Transmission See page 36 O Memory Transmission See page 30 63 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION Printing the Contents of an Auto Document If you need to remind yourself of what one of your stored Auto Documents looks like do the following procedure 1 5 3 AUTO DOCUMENT CHOOSE KEY mj EN PRINT LIST TO CANCEL 2 Press t
96. tensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged F tf the product exhibits a distinct change in performance indicating a need for service WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense CAUTION Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Class A This Digital Apparatus does not exceed the Class A limits for Radio Frequency noise from Digital Apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Le pr sent appareil num rique n met pas de bruits radio lectriques d passant les limites applicables aux appareils num riques de la classe A prescrites dans le R
97. th code 02 Group Dial using Function 35 See page 77 for how to do this In the above example the F4 key has been programmed as the Group Dial key press F4 then the required Group number Example Group 1 stored in Quick Dial Key 08 LAX MODE OPERATION Method 1 Method 2 If your machine is behind a PBX dial the access code then a pause then the telephone no For an international number place a pause after the country code To input a pause press the Pause key 4 MEMORY TRANS OPTIONS ENTER NO OR start DEST 2 5 Yes DEST 2 indicates that the machine is asking you to input the second telephone number in your list of destinations for this fax message 47 ADVANCED FEATURES TRANSMISSION FAX MODE OPERATION 6 Either 1 Dial another number Go to step 3 O Press STORING MEMORY 99 PAGE 1 The machine will dial the first destination FILE NO or if you selected Send Later it will return to standby mode and the fax message will be sent at the time that you selected For users with no automatic document feeder After a page has been stored the machine asks you to place the next page on the exposure glass The top right corner of the screen shows how much time you have left to place the next page on the feeder and press PLACE NEXT PAGE PRESS YES DOCUMENT SIZE f 3 You have 60 seconds If you do not place a page on the screen and press within the remaining time the
98. tion Program 3 5 USER FUNCTION PRESS F1 TOF4 PRINTLIST TO CANCEL 2 Press the key that you wish to erase ___ Example USER FUNCTION F4 CODE FUNCT ION PROGRAMMED ves OR no 3 78 FAX MODE OPERATION ADVANCED FEATURES OTHER Printing from Memory Lock Memory Card or Hard Disk Required If you wish to use this feature you must switch it on in advance Function 81 and program a Memory Lock ID Function 61 See pages 99 and 102 for how to do this After you switch Memory Lock on MEMORY LOCK gt will appear on the display when the machine is in standby mode Note If you switch Memory Lock on Forwarding will be automatically disabled 1 5 6 PRT MEM LOCK IDSETTING MEMORY LOCK ID TO CANCEL 2 Input the Memory Lock ID Example 4 6 3 3 PRT MEM LOCK PRESS MEMORY LOCK ID 3 Start NOTE 1 If the Confidential File indicator is blinking a message has been stored using Memory Lock However if the Confidential File indicator is lit a message has been stored using Confidential Reception and the indicator no longer shows the presence of files stored using Memory Lock Y wn eo fore A ny ee wn a e A w Tonal Signals Before you can use this feature you must program one of the User Function Keys as the Tone key See page 77 for how to do this In the following procedure suppose that we have already programmed the key as a Tone
99. tion panel is blinking and if PRESS STOP appears on the display If the Communicating lamp is not lit press s If the Communicating lamp is lit wait until it goes out then press The buzzer is ringing The other party wishes to speak with you Proceed as shown below After speaking No more pages to send 34 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE Contrast Resolution and Halftone Modes The following briefly describes the available settings for this machine If your fax message has more than one page you can select different settings for each page For example if you wish to use a different resolution just for page 2 change the resolution setting while page 1 is being scanned Then while page 2 is being scanned you can return the resolution setting to the original setting Contrast O Darken There are five grades from Darken at one extreme through Normal to Lighten at the other extreme O ca Normal Suitable for most documents Darken Use for documents with faint writing such as O Normal those written in pencil O co Lighten Use for documents that have a dark or patchy background O Lighten aCBRGRUR With the User Parameters Function 91 you can A Enable or disable Automatic Contrast Selection SWO0 1 Select a home position for the contrast setting Resolution pida SW07 0 1 2 See page 104 and subsequent pages for details ZZ O Standard Standard Suitable for most typewritten d
100. uously OPERATION FAX MODE 1 Pick up the handset and speak to the other party If you hear a high pitched tone a fax is coming in Press then hang up 2 If the caller wants to send you a fax press after speaking Then hang up O If nothing happens after you press the power may be switched off 45 ROUTINE OPERATION TELEPHONE CALLS FAX MODE OPERATION Phoning and Faxing on the Same Call To Talk Before Sending a Fax On Hook Dial Le 2 5 6 On Hook Dial Dial Note Do not use the handset Do not press If you hear a voice from the machine s built in speaker pick up the handset and speak to the other party O if you hear a high pitched tone instead of a voice place your fax message in the feeder or on the exposure glass one at a time if you do not have an automatic document feeder then press When you are ready to send your fax message place your fax message in the feeder or on the exposure glass one at a time if you do not have an automat ic document feeder then ask the other party to press When you hear a high pitched tone press l Replace the handset O Do not replace the handset if you wish to speak to the other party again When your ma chine emits a tone press then speak To Talk After Sending a Fax Use the Voice Request option see page 39 Then during transmission E When your machine emits a tone pick up the handset press and speak O
101. ure glass The top right corner of the screen shows how much time you have left to place the next page on the exposure glass and press O For Memory Transmission you have 60 seconds G For Immediate Transmission you have 15 seconds immediate Transmission is described in a later section O If you do not place a page on the exposure glass and press within the remaining time the machine will start to dial 5 Either g Place the next page on the exposure glass and press Go to step 4 A If you have no more pages press Go to step 6 6 The machine dials and the line to the other party is connected Note Watch the display The identification of the other party will appear 7 After sending the message the machine hangs up automatically 31 FAX MODE OPERATION ROUTINE OPERATION SENDING A FAX MESSAGE FAX MODE OPERATION With the Auto Document Feeder 1 Make sure that the machine is in standby mode for faxing O The FAX indicator must be lit Press the key if it is not lit O The flap on the right hand side of the operation panel must be down so that the copy mode feature selector keys are hidden from view O The display on the operation panel must l be as shown opposite MEMORY TRANS APR 4 12 25PM SET DOCUMENT MEMORY 109 2 Carefully place the document into the memory TRANS options E o GOOD BAD O The pages must be placed face up in the A Do not use pages of different sizes feeder with t
102. x numbers If you are not sure which setting to use contact your telephone company To change this setting see the following section of the manual O Telephone Line Type see page 101 Also if you have a handset attached to your fax machine make sure that its dialing circuit is also set up correctly there is probably a switch on the side of the handset Restricting Access to the Machine When your machine arrives from the factory and is installed for the first time anybody can use it However the machine can be set up to prevent unauthorized persons from using the machine The necessary procedures are given in the following sections O Restricted Access see page 80 O Personal Codes see page 121 4 HOW TO USE THIS MANUAL eee eee MAA _ __zm0 z 2 2 C Other Items to Program at your Leisure To use the full range of features provided by this fax machine you need to program the other features that are described in the section entitled Programming the Machine Installation You will also need to be familiar with the switches and settings described in the following sections C1 On Off Switches see page 102 O User Parameter Settings see page 104 THIS MANUAL c N m r _ m _ T The following features will help you use the machine more quickly and efficiently O Auto Document see page 62 O User Function Keys see page 77 A Function Programs see page 7

Savin 9915DP User's Manual

Contents

Download Pdf Manuals

Related Search

Related Contents