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Ricoh Type W3600 User's Manual

1. Align the original turn it rightward or left ward and then place it face down Top edge of original is on the right ATF016S Align the original so that its top edge is on your left turn it rightward or leftward and then place it face down 121 Various Scan Settings Top edge of original is on the left ATF015S Align the original so that its top edge is on your right turn it rightward or leftward and then place it face down Bottom edge of original is placed first ATF017S Align the original turn it rightward or left ward and then place it face down P Note O You can make the original orientation setting only when the scan size is specified O Originals are normally rectangular fl or horizontally long m However 6 the table above uses squares to make original orientation easier to under stand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the control panel does not change 122 Scanning Multiple Pages into a Single File scanning Multiple Pages into a Single File You can scan multiple pages into a single file Select the standby mode for additional originals from the following e Wait a specified length of time for next originals Time limit set e Wait indefinitely for next originals No time limit set P
2. 3 Press the number of the program whose name you want to change 4 Enter a new program name 5 Press OK The new program name appears briefly and then the initial screen reappears 137 138 Various Scan Settings Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen which appears when the machine is turned on or when settings are cleared or reset The following settings can be registered as defaults Scan Settings Original Ori entation File Type Store File Preview and Reception Notice 1 Make the necessary scan settings on the initial screen 2 Press the Program key Clear Modes Program Interrupt O Saver SOO sgl cp ATG027S 3 Press Program as Defaults Program as Defaults 4 Press the Program key 5 A confirmation screen appears Press Yes The current settings are registered as defaults and then the initial screen re appears 2 Note O To restore the initial screen s original default settings press Restore Factory Defaults O Default settings for the initial screen can be registered for normal screens and simplified displays respectively Scan Settings When Using as a Twain Scanner scan Settings When Using as a Twain Scanner This section explains how to specify original orientation when you are using the machine as a TWAIN scanner Setting Original Orientation When Using a
3. ccccccssseeseeseseeneesensesenseesenseseaseesenseseneees 145 PAULO FACIE LOGI AIM on 3G Scenic a odet tation wtactlnsthaini aia Godechsueiwtecae dee eieus sate deameussneeue 145 TWAIN DIVO lutesnsncasaddinontunuasmmmesananiewnnnal acu ee E 145 DOSK ODIBINGSN Ele erna E acuatneeatununinnce ne barter 146 vi Values of Various Set Items for Transmission Storage Delivery Function 148 Transmission FUNCHOM ossosa a E E 148 Storage FUNCION desossar a a a nateamseGandaeuduonsvsewnsanenee fore 150 Network Delivery Function a nn0annaanneennnneeennernnnnrnneennnrnrnrrnnnrrnnernnnrnnrernn nee nneen nee 151 SDECITICATONS onnaa a 152 INDE A e E Oi 153 Notice Declaration of Conformity Product Name Printer Scanner Controller Copy Machine Model Number Scanner Option Type W3600 Responsible party Ricoh Americas Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions This device may not cause harmful interference and this device must accept any interference received including interference that may cause undesired operation Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against h
4. ccccseeeeeseeeeeseeees 104 Basic Network TWAIN Scanner Operation ccccssecseseceeseeeneeseesseenenees 105 6 Various Scan Seftings Specifying Scan Settings cccsccccseesseecesseeeeseeeeenseeeeenseeseesseeeeeseeesenseeseensees 107 DCAM SEMINO S auae actin Gusts E a aa EA 108 SCAM YDO rsr E sexgacececovenntod swan cscs sancatreseierencuenea weeectins 108 Bice illo sieeertreetrep rere terre tree teeter err ne errr errant ter er rer ere rennet rene rrr terre ter 108 SCAN IZ e AAEE PEE E A A ETT 108 E Ait eosin a E e nD A uae 109 Scanning Custom Size OriGinals ccccccsseseeeeeseeseeeeeeesseeeseeesseeeeeenseeeeeneneeees 110 Scanning the Entire Area of a Custom Size Original ccccsseeeesseeeeeeeeeeneeeeens 110 Scanning Part Of alt Onga sorisa a a i 115 How to Set Originals to Scan Them by Custom SiZC ccccceeeeeeeeeeeeeeeeeeeeeeeeees 117 Waiting for Additional Originals cccccesseseeseseeseeeeeseeeeseeeeeseeeenseeoeseeeeneeees 119 Adjusting Image Density snnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm nnn 120 Setting Original Orientation ccccesseceseeeesseeeeeeeeenseeeeseeseaseseseesensesenneees 121 Scanning Multiple Pages into a Single File cccssseessesseeseeseeeseenseneennees 123 When a Time Limit Is Specified for Additional Originals cccsecccsseeeeeeeeenees 123 When a Time Limit Is Not
5. ccceeeceeseeeeeeeeees 85 Network Delivery Scanner Screen ccccsecccssecceeecceeeeeeceucecceseeeseeeesseeeeneeeeeseneeens 86 Basic Operation for Delivering Files ccccsssccsssseseeseesesseeeeneeeesseeeneeeeseenennenes 87 Switching to the Network Delivery Scanner SCreen ccccceeeseeseeeeeeeeeseeeeees 90 Specifying Delivery Destinations ccccccccesseceeseesenseeeensesensesennsesenseeeeneesens 91 Selecting Destinations Registered in the Delivery Servers Address Book 91 SPeCIIVING ING SCNGER rapona 95 Selecting a Sender from the Sender List cccccccseseeeeceeeeeeeeeeeeeeeeeeeessaeeeeesaaaeees 95 Selecting the Sender by Entering the Registration Numbet cccceseeeeeeeees 96 Selecting a Sender by Searching the Delivery Server s Destination List 97 Specifying the Subject of the E mail to Be Transmitted via the Delivery Server 99 Simultaneous Storage and Delivery cccccsessecceeseeseeeseeseeeseeeeeseeesenseeseeneees 100 5 Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner c sccceeeeeeeeeeeeeeeeeeeseeeeeeeeseenees 101 Outline of the Network TWAIN SC nnel ccccccecseseeeseeeeseeeeeeseseeeseeeeeaeeeesseeeeens 102 Preparing to Use the Network TWAIN SCannel cccceeeceeeeeeeeeeeeeeeeeeeeseeeeeeeens 103 Installing the TWAIN Driver from the Supplied CD ROM
6. 00001 00003 00004 00005 00006 Meseeameam Newyork Of Berlin Off Tokyo Offi Rome Offic ice fice ice ce e 00007 C0001 3 att Beijing Of Off ice Gro fice up If the target destination does not appear take one of the following steps e Display the destination by selecting its initial letter from the title e Display the destination by pressing A or Y P Note O Depending on the security setting some destinations may not appear in the destination list Selecting destinations by entering the registration numbers Select the destination from the machine s address book using its registration number 1 Press Reg No Reg Mo Manual Entry co0001 00003 00004 00005 00006 London Off NewYork Of Berlin Off Tokyo Offi Rome Offic ice fice ice ce e 00007 C0001 3 att Bei jing Of Off ice Gro fice up 2 Enter the five digit registration number that has been assigned to a desti nation using the number keys If the entered number is less than five digits press the H key after the last number Example To enter 00004 Press the 4 key and then press the key 3 Press OK By pressing Change you can change the selected destination 49 50 Sending Scan Files to Folders Searching the machine s address book for the destination and selecting it This section explains how to search the machine s address book for the desti
7. 104 scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD ROM This section explains how to install the TWAIN driver on a client computer from the supplied Scanner Drivers and Utilities CD ROM To use the network TWAIN scanner you must install the TWAIN driver ona cli ent computer 1 Start Windows and then insert the CD ROM labeled Scanner Drivers and Utilities into the CD ROM drive of the client computer The installer is automatically started and the Scanner Drivers and Utilities dia log box appears F click TWAIN Driver 3 The installer of the TWAIN driver starts Follow the instructions Y Note O Before you start the installation check the system requirements for the TWAIN driver For details about the system requirements see Software Supplied on CD ROM O You can install the software using the auto run program For details about the auto run program see Auto Run Program O If the installer does not start automatically see Auto Run Program O When the installation is complete a message about restarting the client computer may appear In this case restart the client computer O After the installation is complete a folder with the name of the machine in use is added in Programs or All Programs on the Start menu Help can be displayed from here O Notes on using the network TWAIN scanner are provided in Readme txt Be sure to read them b
8. 79 80 Storing Files Using the Scanner Function 3 Select the file containing the file information you want to change If you select a password protected stored file a screen for entering the pass word appears Enter the password and then press OK 4 Press Change User Name 5 Enter a new user name The user names shown here are names that were registered on the Adminis trator Tools tab in System Settings To change a user name not shown here press Manual Entry and then enter the user name g Press OK 7 Make sure that the user name was changed as necessary and press Exit Y Note O Using Web Image Monitor or DeskTopBinder you can also change the user name of a file stored in the machine from the client computer For de tails about Web Image Monitor see Web Image Monitor Help For details about DeskTopBinder see the manuals supplied with DeskTopBinder O Depending on the security setting Change Access Priv may appear in stead of Change User Name For details about specifying Change Access Priv consult the administrator Managing Stored Files Changing a file name You can change the file name of a stored file 1 Press Select Stored File a Reg No Manual Entry Auto Density fg Frequent AB co EF GH LJH 00001 00003 co0004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation RIG toona Cooo1sjaee K00017 e
9. amp important O To use the network TWAIN scanner an application that supports the scan ner such as DeskTopBinder Lite must be installed on the computer Desk TopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from the Supplied CD ROM 1 Connect the machine to the network Connect the machine to the network using an Ethernet cable or Wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e In Effective Protocol enable IPv4 3 Install the TWAIN driver on a client computer For details about installing the TWAIN driver see Installing the TWAIN Driver from the Supplied CD ROM Y Note O To connect the machine to network using a wireless LAN IEEE 802 11b an extended wireless LAN board is required respectively For details see Network Guide O For details about System Settings see General Settings Guide O Items to set up in System Settings vary depending on the network environ ment For details about the network settings see General Settings Guide Reference p 104 Installing the TWAIN Driver from the Supplied CD ROM p 85 Installing DeskTopBinder Lite from the Supplied CD ROM 103
10. 1 Make sure that no previous settings remain If a previous setting remains press the Clear Modes key 2 Press Store File 3 Press Store Only 4 If necessary specify file information such as User Name File Name and Password For details see Specifying File Information for a Stored File 5 Press OK 6 If necessary press Scan Settings to specify scanner settings such as resolu tion and scan size For details see Various Scan Settings i Text Line Art z 200 dpi Auto Detect Scan Settings _ mmc O Auto Density gt Next Original Wait Orig Orientation JCB 7 If necessary specify the scanning density For details see Adjusting Image Density 3 If necessary press Orig Orientation to specify original orientation For details see Setting Original Orientation 9 Place originals I Press the Start key if scanning does not start automatically If you are scanning batches place the next originals For details see Scanning Multiple Pages into a Single File 69 Storing Files Using the Scanner Function P Note O Depending on the security setting Access Privileges may appear instead of User Name For details about specifying Access Privileges consult the administrator O By pressing Send amp Store you can simultaneously store scan files and send them For details see Simultaneous Storage and Sending by E mail Si multaneous
11. Subject Sender Name _ Ta Notice Essa cael Status EAA List ATG023S 5 Destination List The list of destinations registered in the delivery server appears If all of the desti nations cannot be displayed press 4 or Y to switch the screen Group destina tions are denoted by this symbol amp amp t 6 Subject Sender Name Recept Notice Specify the subject sender and whether or not to enable Message Disposition No tification for the file to be transmitted Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the net work delivery scanner amp important O You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server 1 Make sure that no previous settings remain If a previous setting remains press the Clear Modes key 2 If the E mail screen or Scan to Folder screen appears switch to the network delivery scanner screen For details see Switching to the Network Delivery Scanner Screen E mail Reg No Manual Entry Frequent 00001 00003 00004 00005 00006 London Off NewYork Of Berlin Off Tokyo Offi Rome Offic ice fice ice ce e 00010 C0001 3 att 00017 Sydney Off Off ice Gro tT ice Up 3 If necessary press Scan Settings to specify scanner settings such as
12. Ice up Select Stored File _ Text Subject The list of stored files appears 2 Select the file you want to send You can select multiple files The selected files are sent in the order they were selected If you press Queue only the files you have selected are displayed in the order they will be sent For details about selecting the stored files see Searching the List of Stored Files 3 Press OK Sending a Stored File 4 If necessary switch to the E mail Scan to Folder or network delivery scan ner screen For details about switching the screen see Switching to the E mail Screen Switching to the Scan to Folder Screen or Switching to the Network Deliv ery Scanner Screen 5 Specify the destination make any other necessary settings For details about how to send a file by e mail or Scan to Folder or how to de liver a file see Basic Operation for Sending Files by E mail Basic Opera tions When Using Scan to Folder or Basic Operation for Delivering Files J Press the Start key The stored file will be sent 2 Note O If you select a password protected stored file a screen for entering the password appears To select the file enter the correct password and then press OK O When the URL has been sent by e mail the recipient can check the stored file by clicking that URL For details see Sending the URL by E mail P Reference p 16 Basic Operation for
13. RST 00001 00003 00004 00005 00008 London Off NewYork Of Berlin Off Tokyo Offi Rome Offic ice fice ice ce e 00010 C0001 3 att 00017 Sydney Off Off ice Gro tT ice Up V The key of the selected destination is highlighted and the destination appears in the destination field at the top of the screen If the target destination does not appear take one of the following steps e Display the destination by selecting its initial letter from the title e Display the destination by pressing A or Y Specifying E mail Destinations 2 Note O Depending on the security setting some destinations may not appear in the destination list Selecting destinations by entering the registration numbers Select the destination from the machine s address book using its registration number 1 Press Reg No Auto Detect Scan Settings Reg No Manual Entry Auto Density fg Frequent aB cD EF GH cooo0t 00003 00004 Next Original Wait London Off NewYork Of Berlin Off ice ice ice Orig Orientation RICE tooo Cooor jase 00017 es Sydney Off Office GrolltT Send File Type Name ice up ee 2 Using the number keys enter the five digit registration number assigned to the required destination If the entered number is less than five digits press the HF key after the last number Exampl
14. Tokyo Offi Rome Offic Osaka Offi ice fice ice ce e ce Orig Orientation aia 00010 Cooosjaee 00017 Sydney Off Off ice Gro tT Cond Bilo Tuno Nas ice up 1 Destination field The specified destination appears If more than one destination has been spec ified press 4 or Y to scroll through the destinations 2 E mail Folder Press these tabs to switch between the E mail screen and Scan to Folder screen Switch the screen also when sending the same files by both e mail and Scan to Folder 3 E mail icon Indicates that the E mail screen is dis played 4 Manual Entry To specify destinations not registered in the address book press this key and then enter the e mail addresses using the soft keyboard that appears Select Stored File _ Text Subject pt Notice System Status Job Li ih ATG019S 5 Reg No Press this key to specify the destination using a 5 digit registration number 6 Destination List The list of destinations registered in the machine appears If all of the destinations cannot be displayed press 4 or Y to switch the screen Group destinations are denoted by this symbol tt 7 Text Subject Sender Name Recept Notice Enter the message and specify the sub ject sender and whether or not to use Message Disposition Notification 15 Sending Scan Files by E mail Basic Operation for Sending Scan Files by E mail T
15. Specifying the E mail Subject specifying the E mail Subject You can specify the subject for an e mail when sending a file by e mail 1 Press Subject 1 Reg No Manual Entry To rooo01 00003 00008 00005 00008 London Off NewYork Of iBerlLin Off Tokyo Offi Rome Offic ice fice ice ce e 00010 0001 3 att 00017 Sydney Off Off ice Gro tT ice Up Text Subject System Status Job List The soft keyboard appears 2 Enter the subject 3 Press OK 33 Sending Scan Files by E mail specifying the E mail Message This section explains how to specify the e mail message The message can be created in the following ways e Select the registered e mail message from the list e Enter the message directly amp important O The messages that can be selected from the list must be registered in System Settings in advance For details see General Settings Guide Selecting a Message from the List You can select a message from the list E Press Text Reg No Manual Entry 00001 00003 00004 00005 00006 London Off NewYork Of Berlin Off wee Offi hii Offic ice fice ice 00010 Cooo13jass 00017 Sydney Off Off ice Gro tT Up System Status Job List 2 Text f Select E mail text Manual Entry General Notice To Whom It may concern 3 Press OK Specifying the E mail Message
16. Start key in the following cases e To start printing the scanner journal e Right after making additional scanning settings you had missed for example if you forgot to specify a destination Y Note J You can change the settings for starting scanning by pressing the Start key Scanner Features This section explains Scanner Features settings To display the Scanner Features screen press the User Tools Counter key For detailed setting method see General Settings Guide General Settings Switch Title Sets index to use when the list of destinations of this machine is displayed Update Delivery Server Destina Allows you to update the delivery server s destination tion List list by pressing Update Delivery Server Destination List To use this function under System Settings set Deliv ery Option to On Search Destination Specify the default search destination list from the ma chine s address book or the LDAP server To search through an LDAP server under System Settings regis ter the LDAP server and then set LDAP Search to On TWAIN Standby Time Select the machine s response if a client computer tries to use the TWAIN scanner while scanning is in progress Destination List Display Priority 1 Select the default destination list from the machine s destination list or from the Destination List managed by the delivery server Destination List Display Priority 2 Select whether to prioritize
17. Store Only 65 Storing 63 142 Storing scan files 36 62 65 100 Subject 99 Switching screen e mail 19 network delivery scanner 90 Scan to Folder 47 Symbol 2 T Template size 108 Text 34 35 108 Text Line Art 108 Text Photo 108 TIFF 126 Transmission function folder transmission 149 sending e mail 148 simultaneous transmission 149 TWAIN driver 104 105 145 TWAIN scanner 101 102 105 139 144 setting original orientation 139 U User name 67 79 User Tools Counter 11 V Values of various set items 148 network delivery function 151 storage function 150 transmission function 148 W Web Image Monitor 14 43 63 75 Wireless LAN 14 42 103 159 156 EN B286 6704 Copyright 2007 Operating Instructions Scanner Reference EN B286 6704
18. System Settings the LDAP server must be registered and LDAP Search must be set to On For details see General Settings Guide 1 Press Search Dest Store File I Scanned Files Sta Ready Search Dest Delivery Dest Specify destination s and set original s Email Reg No Manual Entry To 2 Select the LDAP server that appears next to Address Book Register the LDAP server in advance in System Settings Search Destination Enter the search conditions and press Start Search Address Book Search Conditions Name E mail Address If authentication is required to access the selected server the authentication screen appears To authenticate enter the user name and password 3 To search by destination name press Name To search by e mail address press E mail Address The soft keyboard appears You can also search by combining Name and E mail Address If you search by Name LDAP server s settings determine whether the search is based on surname or first name Consult your administrator 25 26 Sending Scan Files by E mail 4 Enter the beginning of the destination name To search by e mail address enter the beginning of the destination address 5 Press OK 6 If necessary press Advanced Search and then specify the detailed search criteria By pressing Advanced Search you can search using criteria such as Name E mail Address Compa
19. You can select or specify an item by pressing it When you select or specify an item on the display panel it is highlighted like Emmm Keys that cannot be selected appear like Text Line Art 200 dpi Auto Detect Store File Scanned Files Status Check Modes Delivery Server Dest _ Wa Ga Ee Auto Density reg eE Foo00T 00002 00003 00004 00005 00006 5 Next Original Wait ae Of Berlin Off Bee Of igs Off eee Off NewYork Of 172 fice ice fice ce fice Orig Orientation f 00008 100009 Cooorojase 00011 00012 00013 eae Offi an Offi Project ae Offic L ha Offi Office 1 Destination Field The specified destination appears If more than one destination has been specified press 4 or Y to scroll through the destinations 2 Network delivery scanner icon Indicates that the network delivery scan ner screen is displayed 3 Reg No Press this key to specify the destination using a 3 digit registration number 4 Manual Entry To send a file by e mail via the delivery server to a destination not registered in the delivery server s Destination List press this key to display the soft keyboard Then use the soft keyboard to enter the e mail address For details about how to send a file by e mail via the delivery server see the ScanRouter delivery software manual a Select Stored File
20. Ay 4 4 an X O pi AAR WN PALTV E to gat tt tte TER Operating Instructions Scanner Reference 1 Sending Scan Files by E mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Two kinds of size notation are employed in this manual With this machine refer to the inch version Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Trademarks e Adobe PostScript and Acrobat are trademarks of Adobe Systems Incorporated e Pentium is a registe
21. Delivery Scanner Screen Simplified Display This section explains how to switch to the simplified display When you press the Simplified Display key the screen changes from the initial display to the simplified display Letters and keys are displayed at a larger size making operations easier JOO S IO Start Simplified Enter Display Clear Stop Or ga ATG014S Example of Simplified Display O Ready Specify destination s and set original s 200 dpi Scan Settings Nxt Org Wait Freq AB CD EF GH IJK LMN OPQ RST UVW XYZ De 00001 00003 00004 London Office NewYork Offi Berlin Office _File Type _ 799905 00006 00008 Tokyo Office Rome Office Osaka Office System Status Job List ae i RES 1 ATG015S 1 Key Color This is available only for the simplified display Press to increase screen contrast Y Note J To return to the initial screen press the Simplified Display key again O Certain keys do not appear on the simplified display Confirmation Displays This section explains three confirmation displays Check Modes Preview and Transmission File Status Check Modes This section explains items that are displayed and how to display the Check Modes screen Use the Check Modes screen to check scanning and transmission settings Pressing Check Modes switches the screen from the initial scanner screen to th
22. Entry 4 Auto Density gt aeien AB CD EF GH IJK Next Original Wait London Off NewYork Of BerLin Off Tok 2 Press SMB 3 Press Browse Network under the path name field Enter Destination Protocol Browse Network User Name Password Manual Entry Domains or workgroups on the network appear 4 Select the domain or workgroup in which the destination folder is located 5 Select the client computer that has the destination folder If you cannot find the computer you are looking for press Up One Level and browse that level If authentication is required to access the selected computer the authentica tion screen appears To authenticate enter the user name and password 6 Select the destination folder When the selected folder has sub folders the sub folders list appears If you cannot find the destination folder press Up One Level and then search for the folder at that level 7 Press OK twice Specifying Scan to Folder Destinations P Note O If authentication is required to access the folder the login screen appears Enter the user name and password O If you change the protocol after entering the path name user name or password a confirmation message appears O Up to 100 computers or shared folders can be displayed O The machine may fail to transfer the file if you do not have the write priv ileges for the shared folder or there is not enough free hard disk sp
23. IK LMN oPa RST co0001 00003 00004 00005 00006 London Off NewYork Of Berlin Off Tokyo Offi Rome Offic e ice fice ice ce 00010 C0001 3 att 00017 Sydney Off Off ice Gro tT ice Up E mail Address 1 bedcompany com Prg Dest Cc Bec 00008 00005 00008 cooo03 Berlin Off Tokyo Offi Rome Offic Osaka Offi ice ce e ce 00017 tT a 3 Press Names and then specify the name and other information to be regis tered For details about specifying the information to be registered see General Set tings Guide 4 Press OK 2 Note O Depending on the security setting Prg Dest may not appear In such case you cannot complete the registration O To register in the machine s address book a destination searched for and selected from the LDAP server display the destination and then press Prg Dest 28 Specifying the E mail Sender specifying the E mail Sender This section explains how to specify the e mail sender To send e mail you must specify the name of the sender You can specify the e mail sender by any of the following methods e Select the sender from the sender list e Select the sender by entering the registration number e Select the sender by searching the machine s address book Y Note O Senders must be registered in advance under System Settings For details see General Settings Guide O In
24. Manual Entry of a Message You can enter the message manually E Press Text Reg No Manual Entry To 00001 00003 00004 00005 00008 London Off Nework Of iBerlLin Off Tokyo Offi Rome Offic ice fice ice ce e 00010 C0001 3 att 00017 Sydney Off Off ice Gro tT ice up Text Subject System Status Job List 2 Press Manual Entry The soft keyboard appears so you can enter the message 3 Enter the message 4 Press OK twice 35 36 Sending Scan Files by E mail Simultaneous Storage and Sending by E mail This section explains how to store a file and simultaneously send it by e mail 1 Press Store File Store File Scanned Files Status Check Modes Search Dest Delivery Dest Preview et original s 0 100 E mail Address 0 Ce Bec Berlin Off Tokyo Offi Rome Offic Osaka Offi 2 Select Send amp Store 3 If necessary specify the stored file s information such as User Name File Name and Password For details see Specifying File Information for a Store File 4 Press OK 5 Specify the destination make any other necessary settings and then send the e mail For details about sending a file by e mail see Basic Operation for Sending Scan Files by E mail Y Note O You can resend stored files by e mail To resend stored files select the files on the Select Stored File screen and then send the
25. Note O The machine will not switch to energy saver mode while waiting for addition al originals O While the machine is waiting for additional originals you can change scan settings When a Time Limit Is Specified for Additional Originals Specify the waiting time in seconds for placing the additional originals in ad vance You can specify the waiting time under Scanner Features Next Original Wait Set ting Set Wait Time 1 Specify scan settings and orientation for your originals For details about scan settings see Specifying Scan Settings For details about original orientation see Setting Original Orientation 2 Make sure Next Original Wait is not selected For details about selecting Next Original Wait see Waiting for Additional Originals 3 Make the necessary settings for sending by e mail or Scan to Folder stor ing or delivering For details about settings for sending by e mail or Scan to Folder storing or delivering see Basic Operation for Sending Scan Files by E mail Basic Op erations When Using Scan to Folder Basic Operation for Storing Scan Files or Basic Operation for Delivering Files 4 Place the originals Originals are scanned in order Place them from the first page When scan ning finishes the time remaining for the next original is displayed The select ed destination is displayed while the machine is waiting for additional originals 123 Various Scan Se
26. Password Enter Prohibit Prohibit Prohibit 7 Enter a password and then press OK The password entered here will be required to change the security settings of the PDF file g Enter then password again and then press OK g Select the security permission setting You can specify the following security settings e Print permission Prohibit Allow or Low Resolution Only e Editing permission Prohibit or Allow e Copying or extracting content permission Prohibit or Allow ive pecify destination s and set original s 0 100 POF File Security Settings Cancel Master Password Me Do not Set 10 Press OK twice Note O The Password and Master Password cannot be the same O You can enter up to 32 alphanumeric characters for a Master Password O If 40 bit is selected as the PDF encryption level you cannot select Low Res olution Only as the print permission 133 134 Various Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use P Note O You can register up to 10 programs for the scanner mode J Programs are not deleted by turning the power off or by pressing the Clear Modes key unless the content is deleted or newly registered O The following settings can be registered to programs Scan Settings Original Orientation File Type Store File Preview and Reception Notice O S
27. Storage and Sending by Scan to Folder and Simultaneous Storage and Delivery O If a destination or sender has been selected you cannot press Store Only O To cancel scanning press the Clear Stop key P Reference p 107 Various Scan Settings p 120 Adjusting Image Density p 121 Setting Original Orientation p 67 Specifying File Information for a Stored File p 123 Scanning Multiple Pages into a Single File p 36 Simultaneous Storage and Sending by E mail p 62 Simultaneous Storage and Sending by Scan to Folder p 100 Simultaneous Storage and Delivery 66 Specifying File Information for a Stored File specifying File Information for a Stored File You can specify data for a stored file such as user name file name and pass word By specifying data for a stored file you can search for the file by user name or file name or protect the file with a password to prevent other people from ac cessing the file Specifying a User Name You can specify a user name for the stored file 1 Press Store File Store File Scanned Files Status Check Modes Search Dest Delivery Dest Preview et original s 0 100 E mail Address 0 Cec Bec The Store File screen appears 2 Press User Name A list of user names appears 3 Press the user name you want to specify The user names shown here are names that were registered on
28. This is the total number of files stored under the scanner copi er document server and print er functions Storable number of pages per file 1 000 pages 150 Values of Various Set Items for Transmission Storage Delivery Function Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function Item Maximum value Comments Number of subject line charac 128 alphanumeric charac This is the total number of char ters ters acters selected from the list and the number of characters en tered directly from text Number of e mail address char 128 alphanumeric charac acters ters Number of addresses you can 500 addresses You can specify 65 destinations specify at the same time by direct entry including LDAP search Select the remain ing 435 destinations from regis tered addresses The maximum number of desti nations you can specify differs depending on which ScanRout er delivery application you are using For details see the manu als supplied with the ScanRout er delivery application Sendable file size 2 000 MB per file Ll 15 Appendix Specifications The following table tells you the specifications of the scanner Scan method Original feed image scanning Scan speed e When using Network Delivery Scanner function 150 dpi 12 6 sec 200 dpi 9 4 sec 300 dpi 6 3 sec 400 dpi 4 7 sec 600 dpi 3 1 sec When u
29. ZZZ512S 1 This Machine You can store scan files on the machine s hard disk The stored files can be sent by e mail Scan to Folder or the network de livery scanner 2 Client Computer Using DeskTopBinder you can over the network view copy or delete files stored in the machine Using Web Image Moni tor you can over the network view download send or delete files stored in the machine For details about DeskTop Binder Lite see DeskTopBinder Lite relat ed manuals For details about Web Image Monitor see Web Image Monitor Help 63 64 Storing Files Using the Scanner Function 2 Note O Stored files will be deleted after a set period For details about specifying the period see General Settings Guide O Files stored under the scanner function cannot be printed from the machine s control panel Print the files from a client computer after receiving them on the computer O You can also store a file and simultaneously send it For details see Simulta neous Storage and Sending by E mail Simultaneous Storage and Sending by Scan to Folder and Simultaneous Storage and Delivery P Reference p 36 Simultaneous Storage and Sending by E mail p 62 Simultaneous Storage and Sending by Scan to Folder p 100 Simultaneous Storage and Delivery Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files
30. access to the shared folder may require authentication O This machine does not support DFS Distributed File System You can send a file to a shared folder over the network by any of the following methods e Enter the path to the destination directly e Specify the path by browsing the network for the destination Entering the path to the destination manually You can enter the path to the destination folder manually 1 Press Manual Entry Ready e Specify destination s and set originals Text Line Art aaa eee ot A pi Auto Detect 2 Press SMB E Press Manual Entry on the right side of the path field The soft keyboard appears 4 Enter the path for the folder The following is an example of a path where the folder name is user and the computer name is desk01 desk01 user Instead of specifying the destination using its path you can also use its IPv4 address Specifying Scan to Folder Destinations 5 Press OK 6 Depending on the destination setting enter the user name for logging on to the client computer Press Manual Entry to the right of the user name field to display the soft key board 7 Depending on the destination setting enter the password for logging on to the client computer Press Manual Entry for the password to display the soft keyboard 8 Press Connection Test A connection test is performed to check whether the specified shared folder
31. be scanned Larger than Double Letter or A1 Width inch Length inch 150 200 300 400 dpi dpi dpi dpi Long 36 0 Length Long 36 0 Length Long 36 0 Length Long Length Long Length Long Length Long Length Long Length Long Length Long Length AOx2 A1x2 AO 36x44 Engineer ing E 30x42 142 Relationship between Resolution and Scan Size Width inch Length inch 150 200 300 400 600 dpi dpi dpi dpi dpi Architec 24 0 ture E Engineer 22 0 ing D Engineer ing C Architec ture A Architec 18 0 ture C e You can select fm b6 Hm or Se as the placing orientation of the original e A You can select km or tm as the placing orientation of the original e Unmarked You can only select fm as the placing orienting of the origi nal Y Note O If the width is less than 36 0 inch the original may be scanned at a resolu tion higher than shown in the table 143 144 Appendix When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us ing the machine as a TWAIN scanner The maximum resolution available for scanning is determined by the original s horizontal measurement width For example the width of an AO x 2 original is 33 2 inch Since this is the same as an AO original both AO x 2 and AO originals can be scanned at the same max imum resolution of 652 dpi Origi
32. file is assigned a serial number after the file name The starting number of this serial number can be changed as follows E Press Send File Type Name ay 3 00001 00003 00004 Next Original Wait London Off NewVork Of BerLin Off le ice ice ice Orig Orientation aia 00010 C0001 3 ase 00017 Sydney Off Office Gro tT Send File Type Mame ice Up Select Stored File _ Text Subject 2 Press Change to the right of the entry box PDF File ejsisislsisis kE Change System Status Job List 3 Using the number keys enter the starting digit of the serial number 4 Press the key 5 Press OK P Note O You can change the starting digit only if other than Single Page is selected as the file type O You can change the number of digits in the serial number Change the number under Scanner Features No of Digits for Single Page Files You can select 4 or 8 For details see General Settings Guide 129 130 Various Scan Settings Security Settings to PDF Files This section explains security settings for PDF files Use security settings to prevent unauthorized access to PDF files amp important O Security settings can be made for PDF files only Encrypting PDF files Set a password to protect and encrypt a PDF file Only users who have the pass word can open and decrypt the PDF file amp important O Encryption
33. from the Supplied CD ROM P Reference p 85 Installing DeskTopBinder Lite from the Supplied CD ROM Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied Scanner Drivers and Utilities CD ROM To view or receive files delivered to the in trays you must install DeskTopBind er Lite on the client computer 1 Make sure Windows is running on the client computer and then insert the Scanner Drivers and Utilities CD ROM into the CD ROM drive The installer is automatically started and the Scanner Drivers and Utilities dia log box appears F Click DeskTopBinder Lite The DeskTopBinder Lite Setup dialog box appears For the subsequent installation steps see the Setup Guide displayed from the DeskTopBinder Lite Setup dialog box 2 Note O Before you start the installation check the system requirements for Desk TopBinder Lite For details see Software Supplied on CD ROM O You can install the software using the auto run program For details about the auto run program see Auto Run Program Reference p 145 Software Supplied on CD ROM p 145 Auto Run Program 85 86 Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan ner The function items displayed serve as selector keys
34. is possible only for scan files sent by e mail or Scan to Folder O You cannot open an encrypted file without a password Make sure you do not forget a file s password E Press Send File Type Name ies Reg No Manual Entry A sity colana 3b CD EF GH 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off AEAEE e fi ice ice ice Orig Orientation aia 00010 C0001 s ase 00017 Sydney Off Office Gro tT Send File Type Mame ice Up Select Stored File _ Text Subject 2 Check that PDF is selected 3 Press Security Settings 3 select Encryption 5 In Encrypt Document select On PDF File Security Settings Encryption Encrypt Document Encryption Level Setting File Type and File Name 6 In Password press Enter Password 40 bit 7 Enter a password and then press OK The password entered here will be required to open the PDF file g Enter the password again and then press OK E in Encryption Level select 40 bit or 128 bit 10 Press OK twice 2 Note O The Encryption Password must be different from the Master Password which is used for changing PDF Security Permissions O You can enter up to 32 alphanumeric characters for a document password O PDF files created under the 128 bit Encryption Level cannot be viewed us ing Adobe Acrobat R
35. o A 00001 00003 00004 Next Original Wait London Off NewYork Of BerLin Off ice fice ice Orig Orientation aia 00010 Cooosjasa K00017 ee Sydney Off Off ice GrojitT Send File Type Name Lice up Select Stored File _ Text Subject The list of stored files appears 2 Press Manage Delete File 3 Select the file containing the file information you want to change If you select a password protected stored file a screen for entering the pass word appears Enter the password and then press OK 4 Press Change Password 5 Using the number keys enter a new four to eight digit password g Press OK 7 Enter the same number again using the number keys 8 Press OK P Note O Using Web Image Monitor or DeskTopBinder you can also change the password of a file stored in the machine from the client computer For de tails about Web Image Monitor see Web Image Monitor Help For details about DeskTopBinder see the manuals supplied with DeskTopBinder 82 OO 4 Delivering Scan Files Using the ScanRouter delivery software you can deliver by various methods scan files produced by the machine Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner important O To use the network delivery scanner function you need a delivery server on which the optional ScanRou
36. of addresses you can 500 addresses You can specify 100 destina specify at the same time tions by direct entry including LDAP search Select the remain ing 400 destinations from regis tered addresses Sendable file size 725 3 MB per file le Sendable number of pages 1000 pages per file re 148 Values of Various Set Items for Transmission Storage Delivery Function Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings Item Maximum value Comments Number of path name charac 128 alphanumeric charac ters on SMB ters Number of user name charac 64 alphanumeric charac ters on SMB ters Number of password charac 64 alphanumeric charac ters on SMB ters Number of server name charac 64 alphanumeric charac ters on FTP ters Number of path name charac 128 alphanumeric charac ters on FTP ters Number of user name charac 64 alphanumeric charac ters on FTP ters Number of password charac 64 alphanumeric charac ters on FTP ters Number of path name charac 128 alphanumeric charac ters on NCP ters Number of user name charac 64 alphanumeric charac ters on NCP ters Number of password charac 64 alphanumeric charac ters on NCP ters Number of addresses you can 50 addresses You can specify a maximum of specify at the same time 50 directly entered destinations Sendable file size 2000 MB per file fe Simultaneous transmission The follow
37. p 126 Setting File Type and File Name p 20 Specifying E mail Destinations p 34 Specifying the E mail Message p 33 Specifying the E mail Subject p 29 Specifying the E mail Sender p 123 Scanning Multiple Pages into a Single File p 6 Check Modes p 7 Preview p 36 Simultaneous Storage and Sending by E mail Switching to the E mail Screen Switching to the E mail Screen This section explains how to switch the screen to the E mail screen If the Scan to Folder screen is being displayed press E mail to switch to the E mail screen If the network delivery scanner screen is being displayed switch to the E mail screen as follows 1 Press Delivery Dest Store File Scanned Files Status Check Modes Search Dest MAMER A Preview et originals 0 997 Delivery Server Dest F e x Jo Jor Ls om z The E mail screen or Scan to Folder screen appears 2 If the Scan to Folder screen appears press E mail Reg No Manual Entry Frequent iAls CD EF GH IJK LMN OPQ RST 00001 00003 00004 00005 00006 London Off NewYork Of Berlin Off Tokyo Offi Rome Offic ice fice ice ce e 000073 00013 att Bei jing Of Off ice Gro fice up The E mail screen appears 2 Note O You cannot switch from the network delivery scanner screen while deliv ery destinations are being specified To clear the specified desti
38. resolu tion and scan size For details see Various Scan Settings Text Line Art 200 dpi Auto Detect Delivery Server co0001 00002 00003 Next Original Wait Beijing Of Berlin Off Chicago Of fice ice fice i Orig Orientation RICE toooos 00009 0001 0 att Osaka Offi Paris Offi ProJject a Ee 4 If necessary specify the scanning density For details see Adjusting Image Density 5 If necessary press Orig Orientation to original orientation For details see Setting Original Orientation 8 88 Delivering Scan Files 6 Specify the destination You can specify multiple destinations For details see Specifying Delivery Destinations 7 If necessary press Subject to specify the e mail subject For details see Specifying the Subject of the E mail to Be Transmitted via the Delivery Server 3 If necessary press Sender Name to specify the sender For details see Specifying the Sender 9 Place originals I Press the Start key if scanning does not start automatically If you are scanning batches place the next originals For details see Scanning Multiple Pages into a Single File 2 Note O By pressing Manual Entry on the network delivery scanner screen you can send a file by e mail via the delivery server s network For details about enter ing the e mail address directly see Entering an E
39. screen If the E mail screen is being displayed press Folder to switch to the Scan to Folder screen If the network delivery scanner screen is being displayed switch to the Scan to Folder screen as follows 1 Press Delivery Dest Store File Scanned Files Status Check Modes Search Dest TBI Ra less Preview et original s 0 100 Delivery Server Dest 0 eo x ow Jor Lt om The E mail screen or Scan to Folder screen appears 2 If the E mail screen appears press Folder E ar E mail Auto Detect Reg No Manual Entry Auto Density Frequent a8 co Ler je 00001 00003 co0004 Next Original Wait London Off iNewYork Of Berlin Off Tok ice fice ice Orig Orientation RIG roo010 C0001 sass K00017 es Sydney Off lOffice GrolltT Send File Type Name Lice up The Scan to Folder screen appears 2 Note O You cannot switch from the network delivery scanner screen while deliv ery destinations are being specified To clear the specified destination dis play the destination in the destination field of the network delivery scanner screen and then press the Clear Stop key Sen serres 4 48 Sending Scan Files to Folders specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations You can send a file by Scan to Folder by any of the following methods e Sel
40. sure to read these notes They can be found in the Safety Information section of About This Ma chine N CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of About This Machine Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Y Note Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the machine s control panel About the Scanner Functions This section describes functions you can use in the scanner mode For details about each function see respective chapters Sending scanned files There are several methods you can use to send captured data as files to com puters e Sending scan files by e mail For details see chapter 1 Sending Scan Files by E mail e Sending scan files to a shared folder For details see chapter 2 Sending Scan Files to Folders e Sending scan files to an FTP server F
41. the Clear Stop key You can cancel a destination selected from the destination list by pressing the selected des tination again If you press the Check Modes key before placing originals the initial scan ner screen switches to the Check Modes screen You can use the Check Modes screen to check the settings such as destinations For details see Check Modes If you press Preview and then start scanning while Preview is highlight ed the Preview screen appears You can use this screen to check how the originals are scanned and the scan settings used for scanning After check ing the preview you can specify whether to send the file or not For details see Preview To cancel scanning press the Clear Stop key You can also store a file and simultaneously send it by Scan to Folder For details see Simultaneous Storage and Sending by Scan to Folder re Reference p 47 Switching to the Scan to Folder Screen p 107 Various Scan Settings p 120 Adjusting Image Density p 121 Setting Original Orientation p 126 Setting File Type and File Name p 48 Specifying Scan to Folder Destinations p 123 Scanning Multiple Pages into a Single File p 6 Check Modes p 7 Preview p 62 Simultaneous Storage and Sending by Scan to Folder Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder
42. 2 Note For details about registering e mail addresses in the address book see Gener al Settings Guide O You can also register e mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about how to install these applications see Network Guide For details about registering address es in the address book see Help of respective applications O Depending on the machine type you may not be able to use the machine when it is updating the address book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes E mail Screen Before Sending Scan Files by E mail This section explains the screen layout when sending scan files by e mail The function items displayed serve as selector keys You can select or specify an item by pressing it When you select or specify an item on the display panel it is highlighted like m Keys that cannot be selected appear like m 1 2 Reidy Sped fy des nation s an set original s Store File Scanned Files Status Check Modes Of 998 0 99 Search Dest Delivery Dest Preview Text LineArt T Ea 4 Auto Detect 5 Scan Settings Va eg No Manual Entry E mail Address 0 Ce Bec m e eft fro fr v J Te 00001 00003 L00004 r 000057 00006 ro0008 6 Next Original Wait London Off NewYork Of Berlin Off
43. 3 L00004 00005 Beijing Of iBerlin Off Chicago OF London Off Moscow Off fice ice fice ice ice 00008 00009 coooojase 00011 00012 Osaka Offi iParis Offi Project Rome Off ic SouthPole ce ce e Off ice 2 To search by destination name press Name To search by comment press Comment The soft keyboard appears You can also search by combining Name and Comment 3 Enter the beginning of the destination name To search by comment enter the beginning of the comment 4 Press OK 5 If necessary press Advanced Search and then specify the detailed search criteria By pressing Advanced Search you can search by Name and Comment You can also search by combining the Beginning Word or End Word criteria with the other criteria Advanced Search Specify search conditions Name Beginning Word End Word Comment Beginning Word End Word g Press Start Search Destinations that match the search criteria are displayed 7 Select the destination 8 Press OK 93 94 Delivering Scan Files 2 Note g UO U The Comment search function searches for destinations by comment informa tion which is a registration item required by the ScanRouter delivery software By pressing Details you can view details about the selected destinations Up to 100 destinations can be displayed as search results By pressing Advanced Search the
44. K 7 Enter the user name for logging on to the NDS tree or NetWare Bindery server Press Manual Entry to the right of the user name field The soft keyboard appears If you press NDS for Connection Type enter the user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the user name will be user context 3 If a password is specified for the log on user enter it Press Manual Entry to the right of the password field The soft keyboard appears 9 Press Connection Test A connection test is performed to check whether the specified share folder exists 10 Check the connection test result and then press Exit 11 Press OK P Note O If you change the protocol after entering the path name user name or password a confirmation message appears O To change a registered path to a destination folder press Edit to the left to the destination field to display the soft keyboard enter the correct path to the folder and then press OK O You can connect only to folders that you have the read privileges for O The connection test may take time O You may not be able to press Connection Test right after pressing Cancel during a connection test O Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space O Y
45. M 101 scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function In the TWAIN scanner mode you can share this machine among multiple com puters Therefore you don t have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it ZZZ514S 1 This Machine 2 Client Computer Scans an original after receiving a scan Specifies the scanner settings and controls instruction from a client computer and the scanner using an application such as then sends the scan file over the network DeskTopBinder Lite that supports the to the client computer network TWAIN scanner Receives the files scanned by the machine and displays them using an application that supports the network TWAIN scanner Y Note O When using the machine as a network TWAIN scanner you do not need to press the Scanner key on the machine s control panel The screen switches automatically when you scan an original from a client computer using the TWAIN driver Ready Select the settings from the PC To use functions other than the network TWAIN scanner press Exit 102 Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner
46. Off ice fice ice ce Tee eae R Sydney Off Off ice Gro Send File Tyne Name Lice up 2 Specify resolution scan size and other settings as required For details about individual scan settings see Scan Settings Scan Settings Select Scan Type Text Line Art J Press OK P Reference p 108 Scan Settings 107 108 Various Scan Settings scan Settings This section describes the items for Scan Settings Scan Type Select a scan type that is appropriate for your original Text Appropriate to increase OCR readability using an OCR compliant application Text Line Art Standard black and white originals containing mainly characters Creates scanned images suitable for printing Text Photo Originals containing a mixture of photographs pictures and characters two value Creates scanned images suitable for printing Photo Originals containing photographs and other pictures two value Creates scanned images suitable for printing Drawing Scans lines clearly Prevents smudges on originals appearing on scanned images Resolution Select resolution for scanning originals Select 150 dpi 200 dpi 300 dpi 400 dpi or 600 dpi as the scanning resolution Scan Size Select the size of the original to be scanned The following items and sizes can be selected Auto Detect Scans original sizes using the automatic size detect function T
47. Sending Scan Files by E mail p 45 Basic Operations When Using Scan to Folder p 87 Basic Operation for Delivering Files p 19 Switching to the E mail Screen p 47 Switching to the Scan to Folder Screen p 90 Switching to the Network Delivery Scanner Screen p 37 Sending the URL by E mail 7 Storing Files Using the Scanner Function Managing Stored Files This section explains how to delete stored files and how to change the data for stored files Deleting a Stored File This section explains how to delete a stored file 1 Press Select Stored File a Reg No Manual Entry ots SF a coo001 00003 L00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation Rj 00010 ooo sjass K00017 es Sydney Off Office GrolltT Send File Type Name Lice up Select Stored File _ Text Subject System Statu The list of stored files appears 2 Press Manage Delete File Select Stored File Send Manage Delete File List Thurnbnai ls User Name I G Rome Office SCANO01 4 File List NewYork Office SCANOO13 SCANOO1 2 SCANO01 1 The Manage Delete File screen appears 3 Select the file you want to delete If you select a password protected stored file a screen for entering the pass word appears To select the file enter th
48. Specified for Additional Originals ccccccsseseeeeees 125 Setting File Type and File Name ccsscssssecsseceeseeeseeeseeensenensesenesenseseneess 126 SENO File FYDDE oror a E iden Takaanatasonane 126 Seting File NaMe sarne ran ana 127 Security Settings to PDF Files sicir enni enne iida kana aant 130 Program Sosse Ae O 134 Registering Frequently Used Setting ccccsccccesceceeececeeeeeceeeeeseeeeeseeeesseneeesees 134 Recalling a Registered Content cccccccccsscecesseeceeseeceeeeeceseeesaeeessueeeseneeesenees 135 Changing a Registered Program ccccccsssecccsseeecssecceeeecceueeeseuseesneeeseeeeeseeeeess 136 DGIETING a PIOGIAIN cessie e ions tuauarmearetattanvaivads 137 Changing the Registered Program Name ccccssececseeeeceeeeeseeeesseeeesseeeeseesenens 137 Registering Initial Values for Initial Display cc ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeneneeeens 138 Scan Settings When Using as a Twain Scanner ccccceeeseeeeeeeeeeeeeeeeeeeneeees 139 Setting Original Orientation When Using as a TWAIN Scannet cccceseeees 139 7 Appendix Relationship between Resolution and Scan Size ccceseeeeeeeneeeneeeneeenees 141 When Using the E mail Scan to Folder Storing or Network Delivery Function 142 When Using as a TWAIN SCAnNeL ccccccccceeecccescecceeeceeseeceeeeeseeeeseneeessesessens 144 Software Supplied on CD ROM
49. Specifying File Information for a Stored File cccsssccsseseesesseeeeseeeeeeeeeseeneas 67 Specifyingva User NAM 6 siisiiiiencscniwansisniauaiiewswhnoeeanideenmsacntinaad wewieweniunnen Naa 67 Specifying a PIG NaMe isnon a a 68 Specifying a PaSsW rdrssnsiinrong a a a 69 Displaying the List of Stored Files ccccccsesseeseseesesseeeeseeeeseeenseeeeaseeeeneeenneees 70 HStOkStored Floss a a bitin sisnclelanalganhtetanialdedersutey 70 Searching the List of Stored Files ccccccsecccsceeeeeceeseeeeceseceescseeesccseeesseaeeeeses 71 Checking Stored Files sssrin a a aaea aaa aai eee 73 Checking a Stored File Selected from the LiSt ccccsecceseeeeeseeeeeeeeeeeneeeeseeeeenees 73 Checking Stored Files from a Client Computer cccecccceeeecceeeeeseeeeeseueeesaeeeenees 75 SENGING a Stored FING sissies sccce tates teects a a a aa Ea 76 sending Stored FilSS sakura saci leisacaiwndheidiondyunise aa E e 76 Managing Stored FileS ssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm 78 D letngd a Stored Fleret asasan e a a e ra 78 Changing Data fora Stored File sisisi aae anaa aa aaa aa a 79 4 Delivering Scan Files Before DENVEFING FeS sussie a aa a 83 Outline ot Scan Files DEVEN sii deuiniaieeetanneeee 83 Preparing to Deliver a File stance teesehs tien Mere sean cies hited cadee ead eared sec ede eee ee ins 84 Installing DeskTopBinder Lite from the Supplied CD ROM
50. System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mail without entering anything for Sender Name For detail see General Settings Guide O Depending on the security setting the logged on user may be specified as Sender Name O When a protection code has been set a screen for entering the protection code appears after selecting the sender Enter the protection code and then press OK If the protection code you entered is correct the sender name is dis played Selecting a Sender from the List This section explains how to select the sender from the machine s sender list 1 Press Sender Name AIC i bedcompany com Prg Dest We Bec EF GH JIK JUN OPO J RST_ _UvW_ _XVZ Change Tt 00004 co0005 00006 cooo0g Berlin Off Tokyo Offi Rome Offic Osaka Offi i ce e ce Sender Name Recept Notice System Status Job List 2 Select the sender 3 Press OK 29 30 Sending Scan Files by E mail Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma chine s address book 1 Press Sender Name Ge Bec co0004 00005 00006 cooo0g Berlin Off Tokyo Offi Rome Offic Osaka Offi ice ce e ce wf Sender Name Recept Notice 2 Press Registration No 3 Using the number keys enter the f
51. ace O You can register the path to the destination in the machine s address book For details see Registering the Path to the Selected Destination in the Ad dress Book Reference p 61 Registering the Path to the Selected Destination in the Address Book Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server Entering the path to an FTP server manually You can enter the path to an FTP server manually 1 Press Manual Entry Ready Search Dest Specify destination s and set original s Text Line Art ar Oe Auto Detect E Press FTP 3 Press Manual Entry on the right side of the server name field The soft keyboard appears 4 Enter a server name Instead of specifying the destination using its path you can also use its IPv4 address 55 56 Sending Scan Files to Folders E Press Manual Entry on the right side of the path field 6 Enter the path for the folder The following is an example of a path where the folder name is user and the subfolder name is lib user lib 7 Press OK 3 Enter the user name according to the setting at the destination Press Manual Entry to the right of the user name field to display the soft key board 9 Enter the password according to the setting at the destination Press Manual Entry next to the password field to make the soft keyb
52. armful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the in structions may cause harmful interference to radio communications Howev er there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or tel evision reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Note to users in Canada This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada How to Read This Manual Symbols This manual uses the following symbols N WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be
53. ce co0006 NewYork Of fice 0001 0 att Project 00011 00012 SouthPo le Rome Offic Basau 00013 Tokyo Offi fice tE 2 Select the sender 3 Press OK 95 Delivering Scan Files Selecting the Sender by Entering the Registration Number Select a sender by entering its Short D number registered using the ScanRouter delivery software For details about how to set Short IDs see the manuals sup plied with the ScanRouter delivery software 1 Press Sender Name AAAA 00003 coo004 00005 coo006 Chicago Of London Off Moscow Off NewYork Of fice ice ice fice C0001 0 att 00011 00012 00013 Project Rome Offic SouthPole Tokyo Offi e Off ice ce Sender Name _ Recept Notice p EEE FEB 4 2007 System Status Job List 4 50PM 2 Press Registration No Sender Name Select name to be attached Registration No Seach AB CD EF GH IJK LMN OPQ H 00001 00002 00003 00004 00005 ABCD Compa Beijing Of Berlin Off Chicago Of ny fice ice fice ice 00007 00009 00009 cooorojass Co0011 NewYork Of Osaka Offi Paris Offi Project Rome Of fice ce ce 2 3 Using the number keys enter the three digit registration number assigned to the required destination folder If the entered number is less than five digits press the HF key afte
54. cececueuseeceeuseeeeeuseeeeeueaeeeeesaeceaeeanaes 2 SVIMDOIS aaa aa a Soubiava visu Scdandmaboneupaauids 2 About the Scanner FUNCTIONS cccsccsecssceenecnecnecnsceseeseeenseneensneeneeaueeueeeeeeneeaesas 3 DIS DAY Pane leases tetera ci irate alate a rennet eae deh aa 4 SIMI TIS I SLAY ss seco aioe sass oes cee sec shes a a eae sstecedas 5 CONTMMMAtION DISDIAY S355 iiatactasacccelaase E ata emhiri rs 6 ROW tO Start Scanning os cocsatacctteteccctet savers a a a aaa 10 Scanner Feature S araa a a aa 11 1 Sending Scan Files by E mail Before Sending Scan Files by E mail cccccssseeseseeeeeseeeesseeeeseeeeseeeeeseseeneees 13 Outline of Sending Scan Files by E mail cccccceccceeeeeeeceeeeeeeseeeeeeseeeeeeeaeeeeens 13 Preparation for Sending by E mail ccccccccsseccceeeecceseeceeeeeceeeeeeeaeeeseueessansessaees 14 Registering E mail Addresses in the Address Book ccccesceseeceeeeseeeseeeeaeesaees 14 Esma SCreGM aarti ruse arin re a 15 Basic Operation for Sending Scan Files by E mail ccccsessesseseeeeeeeeeneees 16 Switching to the E mail Screen cccccessesseseeseeseseeseeeenseeeeneeenseeenseeenseeoeneesens 19 Specifying E mail Destinations c cscsceseesseeseeseeeceeseeseesseeneesseneeeseeneeneensones 20 Selecting the Destination from the Machine s Address Book ccccceeesseeeeeeees 20 Entering an E mail Address Manually cccccc
55. ceceeeeeeeeeceeeeseeeeneeeeseeeeeaeeseneeeaeeeenes 24 Selecting Destinations by Searching an LDAP Servet cccscccecseeeeeeeeeeeseeeeenees 25 Registering a Directly Entered Destination in the Address Book cc 0eceeeeee 28 Specifying the E mail Sender nannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnna 29 Selecting a Sender from the LISt ccccccseeeeccseseeeeaeeceeceeeseesseeeeeseeeesseeeeesseaeees 29 Using a Registration Number to Specify a Sender Name ccccceeeeceeeeeeeeeeees 30 Selecting the Sender by Searching the Machine s Address Book 000008 31 Specifying the E mail SUbDjeCt ccccceseseeeseseeeeesseeeeensesseesseeseeseeseenseesoenseeses 33 Specifying the E mail Message ssccesseceeeseeceseseensenenseecensenoseesensesenseesons 34 Selecting a Message from the LiISt cccceecccceeeecceeeecceeseeceeseeceseeeceaeeeseueeeseeeeenees 34 Mantial Entry Of a Message iiine A T AN 35 Simultaneous Storage and Sending by E mail cccsseseeeeesseeeeenseseeeneeees 36 Sending the URE Dy Eat iiitctestececsrewinctevccecud evesvisieessurtensbecwetieeticetesanweuseveeustbeweds 37 2 Sending Scan Files to Folders Before Sending Files by Scan to Folder ccccsssccsesseceeseeeseeeeeeeeeeseeeensesenneens 39 Outline of Sending Scan Files by Scan to FOldel cccccecccceeeeeceeceeseeeesaeeeesaees 39 Pr
56. characters are targeted For example to search for ABC enter D Specifying the Subject of the E mail to Be Transmitted via the Delivery Server specifying the Subject of the E mail fo Be Transmitted via the Delivery Server This section explains how to specify the e mail subject when sending a file by e mail via the delivery server 1 Press Subject iF Reg No Manual Entry or A ea 00001 00002 00003 00004 00005 Bei jing Of iBerlin Off Chicago OF London Off Moscow Off fice ice fice ice ice c M 00008 00009 C0001 0a 00011 00012 Osaka Offi Paris Offi Project Rome Off ic SouthPole e ff i ae ca ns lez Subject System Status Job List The soft keyboard appears 2 Enter the subject 3 Press OK 99 Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it 1 Press Store File Store File Scanned Files Sta Ready Search Dest MIGITE tals Specify destination s and set original s Reg No Manual Entry Frequent ies CD EF GH IJK LMN OPQ RST 00001 Bei jing Of Ber Lin Off Chicago Of London Off Moscow Off 2 Make sure that Send amp Store is selected 3 If necessary specify file data such as User Name File Name and Password For details see Specifying File Information for a Stor
57. e Check Modes screen Preview Memory 01 100 et original s Delivery Server Dest 0 eo x Jw Jor Les om Check Modes Check Modes E Send From rome abed net Rome Off ice F Original Expand Group Dest Subject E 00013 Office Group aaa To Text Reception Notice 1 Sided Originala 00006 Rome Office Muli eT To rome abcd net Sender Name 7 00003 NewYork Office SMB abed server ScanResult Total Destination 4 1 Original Displays Scan Settings Original Orienta tion and other scanning settings 2 Transmission function icon Displays the icon of the transmission function in use 3 Sender and Destination Displays the sender and transmission or delivery destinations ATG016S 4 Send Displays transmission settings such as Sender and Subject 5 Expand Group Dest Press to display the members of the group when a group is specified as the destination Preview Use the Preview screen to check that originals have been scanned correctly This section explains about the Preview screen that can be used before sending files by e mail or Scan to Folder or delivering files Before you start scanning press Preview If you scan originals while Preview is selected the Preview screen appears You can start or cancel sending the files a
58. e To enter 00003 Press the 3 key and then press the key 3 Press OK By pressing Change you can change the selected destination 2 Sending Scan Files by E mail Searching the machine s address book for the destination and selecting it This section explains how to search the machine s address book for the destina tion and select it 1 Press Search Dest Store File Scanned Files Sta Ready Search Dest Delivery Dest Previa Specify destination s and set original s Email E mail A Reg No Manual Entry To 2 To search by destination name press Name To search by e mail address press E mail Address The soft keyboard appears You can also search by combining Name and E mail Address 3 Enter the beginning of the destination name To search by e mail address enter the beginning of the address 4 Press OK 5 If necessary press Advanced Search and then specify the detailed search criteria By pressing Advanced Search you can search using criteria such as Name E mail Address and Folder Name You can also search by combining the Begin ning Word or End Word criteria with the other criteria Advanced Search Specify search conditions Name Beginning Word End Word E mail Address Beginning Word End Word Folder Name Beginning Word End Word The illustrated screen is an example The items that actually appear o
59. e X1 and Y1 using the number keys and then press the F key For example set X1 to 11 0 inch and Y1 to 9 0 inch Original Size Auto Detect x1 11 0inch Y1 9 Dinch Start Position X2 2 Oinch Y2 1 Oinch Scan Area X3 3 Oinch Y3 3 Oinch _ System Status Job List 5 Specify Start Position X2 and Y2 using the number keys and then press the F key For example set X2 to 2 0 inch and Y2 to 1 0 inch 6 BE Scan Area X3 and Y3 using the number keys and then press the H key For example set X3 and Y3 to 3 0 inch 7 Press OK g Check the values of Scan Area X3 and Y3 are displayed above Custom Size and then press OK Custom Size 24 x36 24 X 364 18 x 246 17 x226 MESIA Eem Scanning Custom Size Originals How to Set Originals to Scan Them by Custom Size This section explains how to place originals you want to scan at Custom Size Original Orientation setting Under Original Orientation select Am Se A or tm according to the orientation of your original To display Original Orientation on the initial scan ner screen press Orig Orientation For details see Setting Original Orienta tion Placing an original Turn it rightward or leftward and then place it face down When Original Orientation is f When Original Orientation is When Original Orientation is 117 Various Sca
60. e correct password and then press OK 3 Press Delete File A confirmation message about deleting the file appears E Press Yes 78 Managing Stored Files P Note O Files waiting for delivery cannot be deleted O You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder For detail about Web Image Monitor see Web Image Monitor Help For details about DeskTopBinder see the manuals supplied with DeskTopBinder Changing Data for a Stored File You can change data for a stored file such as User Name File Name and Pass word P Note O Information for files waiting for delivery cannot be changed Changing a user name You can change the user name for a stored file 1 Press Select Stored File F Reg No Manual Entry Scan Settings _ ee Tommie gt eena AB CD EF GH IJK T 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation aia 00010 Cooosjase K00017 Sydney Off Off ice Gro tT Send File Type Mame ice Up Select Stored File _ Text Subject The list of stored files appears 2 Press Manage Delete File Select Stored File Send Vlanage Delete File List Thurnbnai ls amp G Rome Office SCANOOT 4 SCANOOT 2 SCANOOT1
61. e dis played in black Erase Border is available only when a scan size is specified 109 110 Various Scan Settings scanning Custom Size Originals This section explains the procedures for setting custom sizes and how to place originals whose sizes do not match any template sizes There are two methods of setting custom size to scan originals e Scan the entire area of an original e Scan part of an original Scanning the Entire Area of a Custom Size Original This section explains how to set a custom size to scan the entire area of an original You can use the following two methods to scan the entire area of an original e Enter the width of the original X1 and then have the machine detect the length automatically e Enter the original size X1 and Y1 and scan size X3 and Y3 To automatically detect the length of an original Use the following procedure to scan the entire area of an original by specifying only the width of the original The length of the original is detected automatically important O You cannot enter a value of the length Y This function is useful for scanning an original that is vertically long The following procedure is based on the example original shown below ATG024S Scanning Custom Size Originals 1 Press Scan Settings je i E mail Auto Detect Reg No Manual Entry fens 28 CO E GH IJK E r 00001 00003 00004 Next Original Wai
62. e mail or Scan to Folder storing or delivering see Basic Operation for Sending Scan Files by E mail Basic Op moon erations When Using Scan to Folder Basic Operation for Storing Scan Files or Basic Operation for Delivering Files 4 Place the originals Scanning starts Originals are scanned in order Place them from the first page The selected destination is displayed while the machine is waiting for addi tional originals 5 To scan additional originals place them Repeat this step until all originals are scanned O After all originals are scanned press the key Storing or sending starts Reference p 107 Specifying Scan Settings p 121 Setting Original Orientation p 119 Waiting for Additional Originals p 16 Basic Operation for Sending Scan Files by E mail p 45 Basic Operations When Using Scan to Folder p 65 Basic Operation for Storing Scan Files p 87 Basic Operation for Delivering Files 125 Various Scan Settings Setting File Type and File Name This section explains the procedure for setting file type file name and security for PDF files Setting File Type This section explains the procedure for setting the file type of a file you want to send File types can be specified when sending files by e mail or Scan to Folder and sending stored files by e mail or Scan to Folder important O To deliver files set the file type using the delivery server co
63. e registered in the delivery server under captions The desti nation list is updated automatically 2 Note O If the target destination does not appear press A or Y to scroll through the destinations until it does O Depending on the security setting some destinations may not appear in the destination list 91 92 Delivering Scan Files Selecting destinations by entering their registration numbers You can select a sender by entering its Short ID number 1 Press Reg No Delivery Server Reg No Manual Entry 00001 00002 00003 L00004 00005 Beijing Of iBerlin Off Chicago Of London Off Moscow Off fice ice fice ice ice 00008 00009 oooi 00011 00012 Osaka Offi Paris Offi Project Rome Off ic SouthPole ce ce e Office 2 Using the number keys enter the three digit registration number and then press the key You can also enter a registration number of fewer than three digits Example To enter 009 Press the 9 key and then press the 7 key 3 Press OK By pressing Change you can change the selected destination Specifying Delivery Destinations Selecting destinations by searching the delivery server s destination list In the delivery server s Destination List you can search for destinations and select them 1 Press Search Dest Delivery Server Reg No Manual Entry 00001 00002 0000
64. eader 3 0 and 4 0 O If Low Resolution Only is selected as the print permission you cannot select 40 bit as the PDF encryption level 13 Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing changing copying or extracting of a PDF file s content Only users who have the Master Password can reset or change these restrictions amp important O Encryption is possible only for scan files sent by e mail or Scan to Folder O You cannot reset or change a file s restriction setting without the Master Pass word Make sure you do not forget the Master Password E Press Send File Type Name Next Original Wait Reg No Manual Entry Frequent be Loe a IJK 00001 London Off ice 00003 NewYork Of fice L00004 Berlin Off ice Orig Orientation R Send File Type Name Select Stored File _ 00010 Sydney Off ice C0001 3att Office Gro Up 00017 El ns Text Subject 2 Check that PDF is selected 3 Press Security Settings 4 Select Permissions 5 In Master Password select Set PDF File Security Settings Encryption Master Password Permissions Printing Changes Permissions Content Copying and Extraction 132 Setting File Type and File Name 6 In Password press Enter Do not Set
65. ect a destination registered in the machine s address book e Send a file to a shared network folder e Send a file to an FIP server e Send a file to a NetWare server Selecting the Destination from the Machine s Address Book This section explains how to select the destination from the machine s address book amp important O To use this function you must register the destinations in System Settings in advance You can select a destination registered in the machine s address book by any of the following methods e Select the destination from the destination list e Select the destination by entering its registration number e Select the destination by searching the machine s address book 2 Note O If you have specified the address protection code for accessing the address book the screen for entering the address protection code appears O Depending on the security setting some destinations may not appear in the destination list Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list 1 In the destination list press the key including the destination name The key of the selected destination is highlighted and the destination appears in the destination field at the top of the screen a 00001 London Office SMB abcd server scanresult Reg No Manual Entry Ei 26 cD EF GH IJK LMN oPa RST
66. ed File 4 Press OK 5 Specify the setting for delivering the file and then send the file For details about delivering a file see Basic Operation for Delivering Files Y Note OM You can resend stored files To resend stored files select the files on the Se lect Stored File screen and then send them For details see Sending a Stored File Reference p 67 Specifying File Information for a Stored File p 87 Basic Operation for Delivering Files p 76 Sending a Stored File 100 ee 5 scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals into a client computer over a net work Before Using the Network TWAIN Scanner The TWAIN driver allows you to scan originals on the machine from a client computer via the network amp important O To use the network TWAIN scanner you must install the TWAIN driver which is on the supplied CD ROM For details about installing the TWAIN driver see Installing the TWAIN Driver from the Supplied CD ROM O To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder must be installed on the client computer Desk TopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from the Supplied CD ROM Reference p 104 Installing the TWAIN Driver from the Supplied CD ROM p 85 Installing DeskTopBinder Lite from the Supplied CD RO
67. efore use Reference p 145 Software Supplied on CD ROM p 145 Auto Run Program Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner amp important O To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder and the TWAIN driver must be installed on the client com puter The following example procedure uses Windows XP and DeskTopBinder Lite 1 On the Start menu point to All Programs point to DeskTopBinder and then click DeskTopBinder 2 On the Tools menu click Scanner Settings 3 Click Select Scanner Driver 4 Select the name of the machine you want to use in the list and then click Select EY click OK 6 On the File menu point to Add Document and then click Scan to display the Scanner Control dialog box A dialog box that is used to control a scanner using the TWAIN driver is re ferred to as the Scanner Control dialog box 7 Make settings according to such factors as the type of original type of scan ning and orientation of the original For details see the TWAIN driver Help 8 In the Scanner Control dialog box click Scan Depending on the security setting if you press Scan a dialog box for enter ing the user name and password may appear g Place originals and then start scanning If you have more ori
68. emplate size 36 x 486 34 x 444 30 x 42 l 24 x 364 24 x 3640 22 x 346 22 x 3441 18 x 247 18 x 2441 17 x 226l 17 x 2241 12 x 184 12 x 1841 11 x 17 6l 11 x 174 81 2 x 144 81 2 x 148 9 x 12 6l 9 x 124 81 2 x 114 81 2 x 114 AO Ald 414 420 424 A3 A A36 A4 6 A440 B1 JISA B2 Jis B2 JISA B3 JISC B3 JISE B4 JIS l B4 JIS gt Scan Settings Custom Size Scans in a specified size You can specify the dimensions width and height of the scan area in inch For details see Scanning Custom Size Originals 2 Note g You can specify original sizes of 8 3 inch X1 and Y1 or larger in Custom Size P Reference p 110 Scanning Custom Size Originals Edit Make editing settings Erase Border Deletes the borders of the scanned original according to the specified width If you select Same Width you can specify in inch a uniform width for dele tion all around the original top bottom left and right sides If you select Different Width you can specify in inch a different width for deletion for each side Positive Negative If you select Positive Negative a black and white original will produce a neg ative scanned image Mirror Image If you select Mirror Image the scanned image will be a mirror image of the original 2 Note g g If you select both Erase Border and Positive Negative the borders ar
69. eparation for Sending by Scan to Folder ccccccsseeceeeeeeeseeeeeeeeeeseeeesseeeeenaeees 42 Registering Destination Folders in the Address Book cccccssccsseeseeeeeeeeeeeeneeees 43 Sal CO Folder SCPC N acer sevoute ee eancaea E E AE 44 Basic Operations When Using Scan to Folder ccsssscsssseecesseeeeseeeesseeeeneees 45 Switching to the Scan to Folder Screen ccscccesesecsseseeeeseeeeeseeeseeeeaneseeseeseas 47 Specifying Scan to Folder Destinations ccsscecesseceeseeeeeseseeneesensesenneesees 48 Selecting the Destination from the Machine s Address Book cccseceeseeeeeeees 48 Sending Files to a Shared Network Folder cccccsececceeeeeeeceeeeeeeaeeeeessaeeeeeeaeeees 52 Sending Files to AN FTP Server cccccccssseeccceseececeseeeeseueeeeseeeceeseeeeeesseaeeessseeeeseas 55 Sending Files to NetWare Servel cccccsseeccccessceeceenseeeceeececseaueeecsueeeessanseessaeeess 57 Registering the Path to the Selected Destination in the Address Book 61 Simultaneous Storage and Sending by Scan to Folder ccesseeeseeeeees 62 3 Storing Files Using the Scanner Function BelOre Storing Pile seina a aaa ied aa aa Raa 63 Outline of File Storage under the Scanner Function ccceceeeceeeeeeeeeseeeeseeeens 63 Basic Operation for Storing Scan Files cccesseeseeseeeeeeeeeeeeeeeeseeenneeeeseeeennenes 65
70. er stand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the scanner driver does not change O For details about the Scanner Control dialog box see the TWAIN driver Help Reference p 105 Basic Network TWAIN Scanner Operation 140 The appendix details specifications of the scanner function and explains supple mentary settings Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size Resolution and scan size are inversely related The higher the resolution dpi is set the smaller the area that can be scanned Conversely the larger the scan area the lower the resolution that can be set The relationship between the scanning resolution and scan size is shown below If the combination is unreadable Exceeded max data capacity Check the scanning resolution then press Start again appears on the ma chine s control panel display Change the condition until scanning is enabled P Note O Image compression level can limit Maximum image size 14 Appendix When Using the E mail Scan to Folder Storing or Network Delivery Function This section explains the relationship between resolution and scan size when us ing the e mail Scan to Folder storing or network delivery scanner function Double Letter Legal Letter and A1 A4 All combinations up to 600 dpi can
71. est Preview et original s 0 100 E mail Address 0 ie Bec Berlin Off Tokyo Offi Rome Offic Osaka Offi The Store File screen appears 2 Press Password 3 Using the number keys enter a four to eight digit number 4 Press OK 5 Enter the same number again using the number keys Confirm Password Cancel Re enter the password with the Number keys for confirmation then press OK 6 Press OK twice 69 70 Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files Using the list of stored files you can delete stored files or change the file data List of Stored Files This section describes how the list of stored files is displayed To display the list of stored files press Select Stored File on the initial scanner screen The function items displayed serve as selector keys You can select or specify an item by pressing it When you select or specify an item on the display panel it is highlighted like Emmm Keys that cannot be selected appear like 3 4 E Select Stofed File DET heteri 5 cet ls Type User Name File Name Date Page Queue Details 6 amp G Rome Office NewYork Office File List SCANOO1 4 SCANOO13 SCANOOI2 Feb 04 2 ae A 4 User Narne File Name SCANOO11 Feb 04 2 P
72. etting made on the simplified display cannot be registered to a program Registering Frequently Used Setting To register frequently used settings in a program 1 On the initial scanner screen make the settings you want to register in a program 2 Press the Program key Clear Modes Program Interrupt O Saver SOO sgl cp ATG027S 3 Press gt Program Program Scanner Select No to program gt Recall Program Change Name 001 Basic 002 003 X Not Programmed 005 X Not Programmed 007 X Not Programmed 009 X Not Programmed Programs 4 Select the number of the program in which you want to register the set tings Program numbers with already have settings in them 5 Enter the program name g Press OK The Program screen reappears When the settings are successfully registered gt appears on the left side of the registered program number and the pro gram name appears on the right side The initial screen reappears after a mo ment Recalling a Registered Content To recall settings registered in a program and use them for scanning 1 Press the Program key 2 Press lt gt Recall Program Scanner Select program No to recall gt Recall Program Change Name 001 Basic 3 Press the number of the program you want to recall Settings registered in the program are recalled and the initial scanner screen reappear
73. exists 9 Check the connection test result and then press Exit 10 Press OK Y Note O If authentication is required to access the folder the login screen appears Enter the user name and password O If you change the protocol after entering the path name user name or password a confirmation message appears O To change the path for the folder that has been entered press Change on the left side of the destination field Enter the correct path for the folder and then press OK O The connection test may take time O You may not be able to press Connection Test right after pressing Cancel during a connection test O Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space O You can register the path to the destination in the machine s address book For details see Registering the Path to the Selected Destination in the Ad dress Book ye Reference p 61 Registering the Path to the Selected Destination in the Address Book 53 54 Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder and then specify the path 1 Press Manual Entry Ready EA Specify destination s and set originalis Text Line Art oman pi Auto Detect a Reg No Manual
74. f ter checking the preview and the scan settings used for scanning Preview gt SaaS Preview Cancel Sending Send Display File Stored File Name File Size 1033KB j Display Page Page Size Custom Size Color Mode Black amp White I 1 2 Switch J 6 7 i gt Display Position stem Status Job List 1 Zoom Out and Zoom In Press to reduce or enlarge the displayed preview 2 IN Press to shift the displayed area 3 Cancel Sending Press to close a preview and interrupt a transmission 4 Send Press to close a preview and continue a transmission 2 Note 5 Display File Displays a file s name and size 6 Display Page Displays the number of the currently dis played page total number of pages page size and color mode 7 Switch Press to change the page of the selected file that is displayed 8 Display Position Displays the position of an image when enlarged O The preview function is not available when scanning originals that are larger than 18 x 24 inch or A2 O Preview is not available if a file is scanned using Store Only O You can view a stored file using the Preview screen ea eee from the list of stored files For details about viewing a stored file see Selected from the List hecking a Stored File O Preview might not be displayed if scanning failed or the image file is corrupt ed If this
75. f NewYork Of Berlin Off ice fice ice Orig Orientation RICE tooo Cooo1sjaee K00017 es Sydney Off Office GrojltT Send File Type Name Lice up Select Stored File _ Text Subject F Press File Name The soft keyboard appears 3 Enter the file name For information about how to enter characters see About This Machine 4 Press OK The search starts and files whose name starts with the entered string appear 72 Checking Stored Files Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files 1 Press Select Stored File mes Reg No Manual Entry A sity coena AB CD EF GH 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off Da E a E fi Ice ICE Ice Orig Orientation aia 00010 Coo01sjaee 00017 ees Sydney Off Office GrolltT Send File Type Mame ice Up es Select Stored File _ Text Subject The list of stored files appears For details about the list of stored files see List of Stored Files 2 From the list of stored files select the file you want to check You can select more than one file 3 Press Preview A preview of the selected sto
76. files a computer must be running the NetWare client and be logged onto the server 41 42 Sending Scan Files to Folders Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder amp important O Files can be sent to shared folders on client computers O Files can also be sent to FIP servers if any exist on the network O Files can also be sent to NetWare servers if any exist on the network 1 Connect the machine to the network Connect the machine to the network using an Ethernet or wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e Specify the IPv4 gateway address e In Effective Protocol enable IPv4 e To send files to shared folders enable SMB in Effective Protocol To send files to NetWare folders enable NetWare in Effective Protocol 3 If necessary change settings in Send Settings under Scanner Features 2 Note O To connect the machine to the network using a wireless LAN IEEE 802 11b an extended wireless LAN board is required respectively For de tails see Network Guide O Items to set up in System Settings vary depending on the network environ ment For more
77. following criteria appear Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or characters are targeted For example to search for ABC enter D Specifying the Sender specifying the Sender This section explains how to specify the e mail sender when sending a file by e mail via the delivery server You can specify the sender by any of the following methods e Select the sender from the sender list e Select the sender by entering the registration number e Select the sender by searching the delivery server s Destination List Selecting a Sender from the Sender List This section explains how to select a sender from the sender list The sender list displays destinations that are registered on the delivery server 1 Press Sender Name AAA 00003 Chicago Of fice coo004 London Off ice 00005 Moscow Off i
78. for the NDS tree or by the NetWare Bindery server differs from that used by the machine file names in the NDS tree or on the NetWare Bindery server might appear garbled O Up to 100 items can be displayed 59 Sending Scan Files to Folders O If the selected NDS tree or NetWare Bindery server requires authentica tion a login screen appears Enter a user name and password for logging on to the NDS tree or NetWare Bindery server If you log on to the NDS tree enter a user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the user name will be user context O The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space 7 O You can register the path to the destination in the machine s address book For details see Registering the Path to the Selected Destination in the Ad dress Book ye Reference p 61 Registering the Path to the Selected Destination in the Address Book 60 Specifying Scan to Folder Destinations Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine s address book 1 In the destination field display the destination you want to register E mail 00001 00003 Lond
79. ftware is installed For details about the ScanRouter delivery software see the manuals supplied with the ScanRouter delivery software O To view files delivered to an in tray DeskTopBinder must be installed on the client computer 1 Connect the machine to the network Connect the machine to the network using an Ethernet cable or wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e In Effective Protocol enable IPv4 e Set Delivery Option to On 3 If necessary change settings in Send Settings under Scanner Features 4 Using the ScanRouter delivery software register this machine as an I O de vice In addition specify register destinations and specify such settings as the delivery type and sender For details see the manuals supplied with the ScanRouter delivery software P Note O To connect the machine to the network using a wireless LAN IEEE 802 11b an extended wireless LAN board is required respectively For de tails see Network Guide O Items to set up in System Settings vary depending on the network environ ment For details about the network settings see General Settings Guide O For details about installing DeskTopBinder Lite see Installing DeskTop Binder Lite
80. fying Access Privileges consult the administrator O You can resend stored files by Scan to Folder To resend stored files select the files on the Select Stored File screen and then send them For details see Sending a Stored File Reference p 67 Specifying File Information for a Stored File p 45 Basic Operations When Using Scan to Folder p 76 Sending a Stored File Oe 3 Storing Files Using the Scanner Function Using the scanner function you can store scan files in the machine and then send the stored files by e mail or Scan to Folder Before Storing Files This section outlines file storage under the scanner function and provides relat ed cautions Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function amp important O You can specify a password for each stored file Files that are not password protected can be accessed by other users on the same local area network using DeskTopBinder It is recommended that you protect stored files from unau thorized access by specifying passwords O Scan file stored in the machine may be lost if some kind of failure occurs We advise against using the hard disk to store important files The supplier shall not be responsible for any damage that may result from the loss of files For long term storage of files we recommend the use of DeskTopBinder For de tails contact your local dealer
81. g to manual The printed and electronic versions of a manual have the same contents Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files Depending on which country you are in there may also be html manuals To view these manuals a Web browser must be installed For details about the functions of RW 3600 refer to the manuals for this op tion About This Machine Be sure to read the Safety Information in this manual before using the ma chine This manual provides an introduction to the functions of the machine It also explains the control panel preparation procedures for using the machine how to enter text and how to install the CD ROMs provided General Settings Guide Explaining User Tools settings and Address Book procedures such as regis tering e mail addresses and user codes Also refer to this manual for expla nations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner staples and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that the administrators can use to protect data from being tampered with or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and administrator authentication Copy Document Server Reference Explai
82. ginals to scan place the next original 10 If you complete scanning click Cancel on the computer A On the File menu click Exit 12 Enter the file name and then click OK The DeskTopBinder Viewer closes and the image is stored in DeskTopBinder Lite 105 scanning Originals with the Network TWAIN Scanner 2 Note O If you have already selected a scanner you do not need to select the scan ner unless you want to change it O Using DeskTopBinder you can edit and print scan files For more informa tion about DeskTopBinder see DeskTopBinder manuals O The model name of the connected scanner appears in the title bar of the Scanner Control dialog box If there is more than one scanner of the same model on the network make sure you have selected the correct scanner If you have not click Select Scanner Driver and then select the scanner again If the correct scanner does not appear in the list check that the scan ner is correctly connected to the network and that its Pv4 address has been specified If the correct scanner still does not appear consult the network administrator 106 This section describes various scan settings specifying Scan Settings This section explains how to make scan settings 1 Press Scan Settings Text Line Art 200 dpi Auto Detect Scan Settings IZI Auto Density gt requer C0000 00003 00004 roo Next Original Wait London Off NewYork Of Berlin
83. h or larger Scanning Custom Size Originals Scanning Part of an Original This section explains how to set a custom size for scanning an area within an original amp important O Depending on the default setting of Start Position or Scan Area you might not be able to make settings for Original Size before other items If this is the case first make settings for Start Position or Scan Area and then Original Size For details about making default settings for Scan Area and Start Posi tion see General Settings Guide To scan a section of an original measure Original Size X1 and Y1 Start Position X2 and Y2 and Scan Area X3 and Y3 on the surface of the original and then enter those values in the same order Measuring methods differ depending on the original s orientation and the position it is set in The following example show how to measure the size in order to scan the section marked R Refer to the following examples to measure each size correctly 2 0 3 0 inch inch X2 X3 HH 1 0 inch Y2 3 0 rev e 11 0 inch X1 ATG026S The procedure below explains for scanning the R area of the original 1 Press Scan Settings 2 Press Scan Size 3 Press Custom Size Auto Detect Custom Size 24 X 36 24 X 3640 18 X 240 ees Gl MW xia Hesien System Status Job List lake 116 Various Scan Settings 4 Specify Original Siz
84. he default sender name This lets you send e mail without entering any thing for Sender Name For details see General Settings Guide O Depending on the security setting the logged on user may be specified as Sender Name O To use Message Disposition Notification log on to the machine as a user and specify the sender Note however that the Recept Notice notification e mail may not be transmitted if the e mail software of the recipient does not support Message Disposition Notification O If you press the Check Modes key before placing originals the initial scan ner screen switches to the Check Modes screen You can use the Check Modes screen to check the settings such as destinations For details see Check Modes 17 Sending Scan Files by E mail O If you press Preview and then start scanning while Preview is highlighted the Preview screen appears You can use this screen to check how the orig inals are scanned and the scan setting used for scanning After checking the preview you can specify whether to send the file or not For details see Ei Preview O To cancel scanning press the Clear Stop key O You can also store a scan file and simultaneously send it by e mail For de tails see Simultaneous Storage and Sending by E mail Reference p 19 Switching to the E mail Screen p 107 Various Scan Settings p 120 Adjusting Image Density p 121 Setting Original Orientation
85. his section describes the basic operation for sending scan files by e mail 1 Make sure that no previous settings remain If a previous setting remains press the Clear Modes key 2 If the network delivery scanner screen or Scan to Folder screen appears switch to the E mail screen For details see Switching to the E mail Screen E Delivery Server rooo01 00002 00003 00004 Beijing Of iBerlin Off Chicago OF London Off Moscow Off fice ice fice ice ice 00008 00009 0001 01 att 00011 00012 Osaka Offi Paris Offi Project Rome Off ic SouthPole e ce ce Office 3 If necessary press Scan Settings to specify scanner settings such as resolu tion and scan size For details see Various Scan Settings Text Line Art 200 dpi Auto Detect Scan Settings 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation RICE foomo Cooo1sjase K00017 ee Sydney OFT Office GroljtT Send File Type Name Lice up 4 If necessary specify the scanning density For details see Adjusting Image Density 5 If necessary press Orig Orientation to specify original orientation For details see Setting Original Orientation 6 If necessary press Send File Type Name to specify settings such as file name and file format For detail
86. ient computer TWAIN Driver This section tells you the file path to the TWAIN driver and the TWAIN driver s system requirements You must install this driver if you want to scan originals or use the machine as a network TWAIN scanner File path The TWAIN driver is stored in the following folder on the CD ROM DRIVERS TWAIN System requirements e Computer hardware PC AT compatible machines that support the operating system properly This driver cannot be used in RISC based processor MIPS R series Alpha AXP or PowerPC Windows NT environments e Operating system Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows NT 4 0 Microsoft Windows Server 2003 e Display resolution 800x600 pixels 256 colors or higher 145 146 Appendix DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite the DeskTopBinder Lite system requirements and the applications that are installed with DeskTop Binder Lite DeskTopBinder is installed on the client computers to integrate and manage var ious kinds of files such as scan files files created with applications and existing scan files This software allows you to use various functions for stored scan files such as viewing stored files Also with the ScanRouter delivery software you can view the files stored in in trays of the delivery server or use other functions for stored files For details about DeskTopBinder Lite see DeskT
87. ify scanner settings such as resolu tion and scan size For details see Various Scan Settings Text Line Art 200 dpi Auto Detect Frequent iRele CD EF GH IJK 00001 00003 00004 Next Original Wait London Off NewYork Of ice fice Orig Orientation RICE 000073 0001 3 att oe Bei jing OF Office Gro Send File Type Name fice up 4 If necessary specify the scanning density For details see Adjusting Image Density 5 If necessary press Orig Orientation to specify original orientation For details see Setting Original Orientation 6 If necessary press Send File Type Name to specify settings such as file name and file format For details see Setting File Type and File Name 45 46 Sending Scan Files to Folders 7 Specify the destination You can specify multiple destinations For details see Specifying Scan to Folder Destinations 3 Place originals E Press the Start key if scanning does not start automatically If you are scanning batches place the next originals For details see Scanning Multiple Pages into a Single File Y Note g g g g If you have selected more than one destination you can press 4 or Y next to the destination field to scroll through the destinations To cancel a selected destination press 4 or Y to display the destination in the destination field and then press
88. ile over the network using Web Image Monitor 2 Note O It is recommended that you use Web Image Monitor on the same network environment For details about settings for using Web Image Monitor see Network Guide O Depending on the environment even if you click the URL in the file sent by e mail the browser may not start and you may not be able to view the file If this happens click the same URL again or manually enter the URL in the browser s address bar O To display details about the functions for managing stored files using Web Im age Monitor click Help on the upper right of each Web browser s window O You can send the URL by e mail and simultaneously send it by Scan to Fold er In this case the file is sent to the Scan to Folder destination not the URL P Reference p 76 Sending a Stored File 37 38 Sending Scan Files by E mail ee 2 Sending Scan Files to Folders Using the Scan to Folder function you can send scan files over the network to shared folders FTP server folders or NetWare folders Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder Sending files to shared folders TCP IP ZZZ509S 1 This machine 3 Client computer You can send scan files to shared net You can als
89. information about network settings see General Settings Guide O For details about Scanner Features see General Settings Guide O Sending files using SMB is available only under a NetBIOS over TCP IP environment Sending files using SMB is not available under a NetBEUI environment O Even when settings made with the control panel Web Image Monitor Tel net or other methods do not permit the use of SMB and FTP sending files is still possible Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently used destination folders in the ad dress book Register the folder addresses in Address Book Management under Administrator Tools from System Settings These addresses can also be registered as groups 2 Note O For details about registering the address of a destination folder in the address book see General Settings Guide O You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about installing SmartDevice Monitor for Admin see Network Guide For details about registering ad dresses see each application s Help O Depending on the machine type you may not be able to use the machine when it is updating the address book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes 43 44 Sending Scan Files to Folders Scan to Folder Sc
90. ing DeskTopBinder Lite or Web Image Monitor you can also display the files stored in the machine on a client computer important O To view stored files from a client computer you must first make the required IP address settings using DeskTopBinder or Web Image Monitor You can also check files stored under the copier Document Server and printer functions Using DeskTopBinder Lite to display stored files The stored files are displayed and can be checked on a client computer using DeskTopBinder Lite P Note O You can also transfer the stored files to the client computer O For details about DeskTopBinder see the DeskTopBinder related manuals O For details about installing DeskTopBinder Lite see Installing DeskTop Binder Lite from the Supplied CD ROM P Reference p 85 Installing DeskTopBinder Lite from the Supplied CD ROM Using Web Image Monitor to display stored files The stored files are displayed and can be checked also on a client computer using Web Image Monitor When you enter http machine IP address in the address bar of the Web browser on a client computer the top page of Web Image Monitor appears 2 Note You can also download and send the stored files It is recommended that you use Web Image Monitor only within your local area network O For details about displaying or downloading stored files using Web Image Monitor see Copy Document Server Reference O For details about making se
91. ing table tells you the maximum values of settings for using the e mail and Scan to Folder functions simultaneously Item Maximum value Comments Number of destinations youcan 550 addresses select for e mail and Scan to Folder Number of destinations youcan 500 addresses You can specify a maximum of select for sending by e mail 100 directly entered destina tions including LDAP search retrieved destinations Number of destinations you can 50 addresses set for sending by Scan to Folder 149 Appendix Storage Function The following table tells you the maximum values of the storage function settings Item Maximum value Comments Number of file name characters 64 alphanumeric charac Onthe control panel the first 16 characters are displayed When viewing the stored files from a client computer using Desk TopBinder all the entered char acters can be viewed Number of user name characters 20 alphanumeric charac On the control panel the first 16 ters characters are displayed When viewing the stored files from a client computer using Desk TopBinder all the entered char acters can be viewed Number of password characters 4 8 digit number Number of stored files you can 30 files select at the same time Storable number of files 3 000 files This is the total number of files stored under the scanner copi er document server and print er functions Storable number of pages 3 000 pages
92. inning Word End Word E mail Address Beginning Word End Word NN a Folder Name Beginning Word End Word The illustrated screen is an example The items that actually appear on the screen may differ 3 32 Sending Scan Files by E mail 7 Press Start Search Destinations that match the search criteria are displayed 8 Select the sender g Press OK 2 Note g g g Search criteria that appear in Advanced Search such as Name E mail Ad dress and Folder Name are registered in the machine s address book For details see General Setting Guide By pressing Details you can view details about the selected sender By pressing Advanced Search the following criteria appear Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or characters are targeted For example to search for ABC enter D
93. ion do not appear on this screen P Reference p 73 Checking a Stored File Selected from the List Searching the List of Stored Files You can search for files from the stored files using the user name or file name You can search the list of stored files by either of the following methods e Search by user name e Search by file name Searching by user name You can search for a stored file by its user name 1 Press Select Stored File emis Reg No Manual Entry 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation aia 00010 Ko00i3J K00017 Sydney Off Off ice GrolltT Send File Type Name ice up Select Stored File _ Text Subject 2 Press User Name 3 Select the user name to be used for the search The user names shown here are names that were registered on the Adminis trator Tools tab in System Settings To change a user name not shown here press Manual Entry and then enter the user name 4 Press OK The search begins and then files belonging to the specified user appear 7 Storing Files Using the Scanner Function Searching by file name You can search for a stored file by its file name 1 Press Select Stored File ee Reg No Manual Entry Frequent a o E GH IJK 00001 00003 O00004 Next Original Wait London Of
94. is the case scan the original again Reference p 73 Checking a Stored File Selected from the List Transmission File Status This section explains items that are displayed and how to display the Transmis sion File Status screen Use the Transmission File Status screen to check e mail transmission Scan to Folder and delivery results Press Scanned Files Status to display the Transmission File Status screen Store File _ Scanned Files Status Check Modes Preview 0 99 E mail Address 0 et original s Ce Bec Berlin Off Tokyo Offi Rome Offic Osaka Offi Up to 9 transmission or delivery results are displayed at the same time Press 4 or Y to switch between results Transmission File Status 1 2 3 4 5 Feb 04 03 47 PM ma NewYork Office Feb 04 03 49PM E2Berlin Office 1 Rome Office Error Feb 04 03 49PM EsProject Comp Feb 04 03 48 PM EsLondon Office Comp Feb 04 03 48PM EsBeijing Office Comp Feb 04 03 48PM Beijing Office Comp Feb 04 03 48PM Chicago Office Comp Feb 04 03 47PM EsBeijing Office Comp Dec 08 04 59PM Tokyo Office System Status Job List 1 Date Time Displays the time and date transmission was specified by this machine or the time and date when Completed Error or Can celled was confirmed 2 Transmission function icon Displays the icon of the transmission function used 3 Destination Displays
95. ive digit registration number assigned to the required destination If the entered number is less than five digits press the HF key after the last number Example To enter 00006 Press the 6 key and then press the key 4 Press OK twice By pressing Change you can change the selected destination Specifying the E mail Sender Selecting the Sender by Searching the Machine s Address Book This section explains how to select the sender by searching the machine s ad dress book 1 Press Sender Name Ce Bec 00004 00005 00006 cooo0g Berlin Off Tokyo Offi Rome Offic Osaka Offi ice ce e ce 00017 Ij Sender Name _ Recept Notice System Status Job List 2 Press Search 3 To search by user name press Name To search by e mail address press E mail Address The soft keyboard appears You can also search by combining Name and E mail Address 4 Enter the beginning of the sender s name you want to search for To search by e mail address enter the beginning of the address 5 Press OK 6 If necessary press Advanced Search and then specify the detailed search criteria By pressing Advanced Search you can search using criteria such as Name E mail Address and Folder Name You can also search by combining the Beginning Word or End Word criteria with the other criteria Advanced Search Specify search conditions Name Beg
96. m For details see Send ing a Stored Files Reference p 67 Specifying File Information for a Stored File p 16 Basic Operation for Sending Scan Files by E mail p 76 Sending a Stored File Sending the URL by E mail sending the URL by E mail This section explains how to send the URL of a scanned file by e mail Use this function if network restrictions prevent you sending attachments by e mail 1 In Scanner Features select Send URL Link under Stored File E mail Method For details about specifying the setting see General Settings Guide 2 Return to the initial scanner screen and then press Store File to select Send amp Store To send the URL by e mail you must select Send amp Store 3 Press OK 4 Specify the destination make any other necessary settings and then send the e mail For details about sending a file by e mail see Basic Operation for Sending Scan Files by E mail An e mail similar to the following will be sent to the destination This E mail was sent from CopierC Please access following URL If you cannot access please contact the sender or machine administrator http CopierC ABCD NET com open webdocbox docFile cai 7ID 47ea File Name SCAN0004 Scan Date 14 02 2007 13 47 01 0100 Document Valid for 17 02 2007 13 47 01 40100 5 In the e mail destination click the URL Web Image Monitor starts 6 View delete send or download the f
97. mail Address Manually O If you have selected more than one destination press 4 or Y next to the destination field to scroll through the destinations O To cancel a selected destination display the destination in the destination field and then press the Clear Stop key You can cancel a destination se lected from the address book by pressing the selected destination again O You can use the Message Disposition Notification function when sending e mail via delivery server An e mail is sent to the sender selected in step 9 notifying him her that the recipient has read his her e mail To specify this setting press Recept Notice O To enable the Return Receipt function you must specify the ScanRouter delivery software settings for sending e mail by SMTP For details about specifying this setting see the ScanRouter delivery software manual Note however that if the e mail software used at the destination does not sup port Message Disposition Notification MDN e mail notification that the e mail has been opened may not be sent O Register the sender s e mail address using the ScanRouter delivery soft ware in advance O If you press the Check Modes key before placing originals the initial scanner screen switches to the Check Modes screen You can use the Check Modes screen to check the settings such as destinations For details see Check Modes O If you press Preview and start scanning while Preview is highligh
98. mputer For de tails see the manuals supplied with the ScanRouter delivery software O Files are stored in TIFF format If Store Only is selected for Store File file type cannot be specified If Send amp Store is selected for Store File files can be sent by e mail or Scan to Folder in a specified format However files are not stored in the specified file type Specify the file type for stored files when sending them Selectable file types differ depending on scan and other settings You can select one of the following file types e For Single Page TIFF PDF e For Multi page TIFF PDF E Press Send File Type Name SBS Scan Settings Reg Mo Manual Entry Auto Density fall Frequent AB cD EF GH 00001 00003 00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation RIE tooro ooo sjase 00017 Sydney Off Office Gro tT Send File Type Name ice up Select Stored File _ Text Subject Setting File Type and File Name 2 Select a file type Send File Type Name Select item Single Page TIFF Multi page TIFF File Name 3 Press OK 2 Note 1 In some cases even if Compression Black amp White is set to On in Scanner Features the file size may be bigger than the one when Compression Black amp White is set to Off Se
99. n 28 path to the selected destination 61 Registering a destination 28 Registering the path 61 Registration numbers 21 30 49 92 96 Resolution 108 Resolution and scan size 141 Restore Factory Defaults 138 Result of sending 8 Return receipt 87 S Scanner Features 11 Scanner functions 3 Scanning multiple pages 123 ScanRouter delivery software 83 Scan settings 11 107 Scan size 108 Scan to Folder 39 45 Scan Type 108 Screen e mail 15 19 network delivery scanner 86 Scan to Folder 44 Searching by file name 81 Searching by user name 97 Searching the machine s address book 22 Security settings 130 Selecting a destination 25 destination list 91 machine s address book 20 48 registration number 92 search by comment 93 Selecting a sender 29 Select Stored File file name 72 user name 71 Sender 29 30 31 95 Sender name 29 30 31 95 96 97 Sending by Scan to Folder 42 Sending files FIP 59 shared network folder 52 Sending scan files 13 39 Sending scan files by e mail 16 Sending the URL 37 Send settings 11 Serial number 129 Set Wait Time 123 Simultaneous storage 36 62 100 SmartDeviceMonitor for Admin 14 43 SMB 39 54 SMTP server 13 Specifications 152 Specifying e mail message 34 e mail subject 33 sender 95 Specifying destinations delivery 91 e mail 20 Scan to Folder 48 Specifying the path 54 Specifying the sender 29 Start scanning 10 Storage 36 62 100
100. n Settings When Original Orientation is l ATF012S Reference p 121 Setting Original Orientation 118 Waiting for Additional Originals Waiting for Additional Originals This sections explains about the standby mode for additional originals when you scan multiple pages as a single file If you select Next Original Wait the machine waits indefinitely for the next origi nal When you want to finish scanning originals and start sending or storing the files press the H key B Auto Detect Auto Density Hoa 00001 00003 co0004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation RICE foomo ooo sjass 00017 es Sydney Off lOffice GrolitT Send File Type Name Lice up FY Note O If you select Scanner Features Next Original Wait Setting to Continuous Wait Next Original Wait does not appear and the setting specified for Next Original Wait Setting is applied O For details about the procedure for scanning multiple pages into a single file see Scanning Multiple Pages into a Single File Reference p 123 Scanning Multiple Pages into a Single File 119 120 Various Scan Settings Adjusting Image Density This section explains how to adjust image density To adjust image density press lt 4 or gt at the left and right of Auto Density These butt
101. n be specified in an NDS tree or on a NetWare Bindery server depending on the NetWare environment Consult your administrator You can send a file to NetWare server by any of the following methods e Enter the destination path of the Netware server directly e Specify the path by browsing to the destination on the Netware server Entering the path of the NetWare server directly You can directly enter the path of the NetWare server 1 Press Manual Entry 3 Ready Search Dest Specify destination s and set originalis Text Line Art reel pi Auto Detect Auto Density gt E Press NCP 3 Select the connection type Press NDS to specify the folder in the NDS tree Press Bindery to specify the folder on the NetWare Bindery server C Press Manual Entry on the right side of the path field Cancel Manual Entry Manual Entry The soft keyboard appears 5 58 Sending Scan Files to Folders 5 Enter the path for the folder If you set the connection type to NDS the NDS tree name is tree the name of the context including the volume is context the volume name is volume and the folder name is folder the path will be tree volume context folder If you set the connection type to Bindery the NetWare Bindery server name is server the volume name is volume and the folder name is folder the path will be server volume folder 6 Press O
102. n specify the detailed search criteria By pressing Advanced Search you can search by Name and Comment You can also search by combining the Beginning Word or End Word criteria with the other criteria Advanced Search Specify search conditions End Word Comment Beginning Word End Word 7 Press Start Search Destinations that match the search criteria are displayed 8 Select the sender g Press OK 2 Note g UO U The Comment search function searches for destinations by comment infor mation which is a registration item required by the ScanRouter delivery software By pressing Details you can view details about the selected destinations Up to 100 items can be displayed as the search results By pressing Advanced Search the following criteria appear Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or
103. n the screen may differ Specifying E mail Destinations g Press Start Search Destinations that match the search criteria are displayed 7 Select a destination EY select To Cc or Bcc 9 Press OK Y Note g g UO U If LDAP Search is set to On in System Settings check that Address Book in the upper part on the screen has been selected before executing the search Search criteria that appear in Advanced Search such as Name E mail Ad dress and Folder Name are registered in the machine s address book For details see General Setting Guide By pressing Details you can view details about the selected destinations Up to 100 destinations can be displayed as search results By pressing Advanced Search the following criteria appear Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or characters are targe
104. na tion and select it 1 Press Search Dest Store File Ready Search Dest Delivery Dest Specify destination s and set original s Reg No Manual Entry vt a A i Rome Offic 2 To search by destination name press Name To search by path press Folder Name Mame Folder Name Advanced Search _ The soft keyboard appears You can also search by combining Name and Folder Name 3 Enter the beginning of the destination name To search by path enter the beginning of the path 4 Press OK Specifying Scan to Folder Destinations 5 If necessary press Advanced Search and then specify the detailed search criteria By pressing Advanced Search you can search using criteria such as Name E mail Address and Folder Name You can also search by combining the Beginning Word or End Word criteria with the other criteria Advanced Search Specify search conditions E mail Address Beginning Word End Word Folder Name Beginning Word End Word Name Beginning Word End Word The illustrated screen is an example The items that actually appear on the screen may differ g Press Start Search Destinations that match the search criterion are displayed 7 Select the destination folder 8 Press OK 2 Note g UO U Search criteria that appear in Advanced Search such as Name E mail Ad dress and Folder are regis
105. nals of any vertical length can be scanned at up to 1200 dpi resolution The maximum available scanning resolution for each original size is shown below amp important O Large originals require more memory Increase available memory by closing other applications before scanning large originals Se CC pom ESC re Reference To specify the scanning area or resolution when using the machine as a net work TWAIN scanner see TWAIN Driver Help Software Supplied on CD ROM Software Supplied on CD ROM This section explains the applications on the supplied CD ROM Auto Run Program This section explains the auto run program When the CD ROM is inserted into a client computer running Windows 95 98 Me 2000 XP Windows Server 2003 or Windows NT 4 0 the installer starts up automatically auto run to install various software P Note O For installation under Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 log on as an Administrators group member O Auto Run Program may not automatically work with certain operating sys tem settings If this happens start Setup exe on the CD ROM root directory O To disable auto run set CD ROM while pressing Shift key Keep the Shift key pressed until the computer finishes reading from the CD ROM O If Cancel is pressed during installation the installation of all the software thereafter will be stopped If cancelled reinstall the remaining software after restarting the cl
106. nation dis play the destination in the destination field of the network delivery scanner screen and then press the Clear Stop key 19 20 Sending Scan Files by E mail specifying E mail Destinations This section explains how to specify e mail destinations You can specify e mail destinations by any of the following methods e Select the destination from the machine s address book e Enter the e mail address directly e Search the LDAP server for the destination and select it Before you select destinations make sure you have selected To If necessary press Cc or Bec and then select destinations Selecting the Destination from the Machine s Address Book This section explains how to select the destination from the machine s address book amp important O To use this function you must register the destinations in System Settings in advance For details see General Settings Guide You can use the following methods to select destinations registered in the ma chine s address book e Select a destination from the list e Select a destination by entering the registration number e Select a destination by searching the machine s address book Selecting a destination from the list Select the destination from the destination list 1 In the destination list press the key including the destination name g E mail il A Reg No Manual Entry To deleng 4B CD EF GH IJK LMN OPQ
107. nel 4 Drawing 108 E Edit 109 Effective protocol 42 E mail 142 E mail address 14 E mail destination address book 20 destination list 20 registration numbers 21 E mail message 34 E mail screen 15 19 Entering an e mail address 24 Entering registration numbers 92 Entering the path 52 Erase border 109 Ethernet 14 42 103 F File information 67 68 69 Filename 67 68 81 126 127 File type 126 Folder sending 142 FTP server 40 55 G General settings 11 Image density 120 Initial settings 11 Install 85 104 I O device 83 L LDAP server 13 25 List of stored files 70 76 display 70 search 71 send 76 153 M Managing stored files 78 79 81 82 Manual Entry e mail address 24 message 35 path for the folder 52 path of the NetWare server 57 Mirror Image 109 N NCP 57 59 NDS 57 59 NetWare 41 57 59 Network delivery 142 Next Original Wait 119 Next Original Wait Setting 119 123 Notice 1 O Original orientation 121 P Password 67 69 82 PDF 126 changing security permissions 132 encrypting 130 Photo 108 Positive Negative 109 Preparation 84 e mail 14 Scan to Folder 42 Preview 73 Program as Defaults 138 Programs 134 138 changing registered program 136 changing the name 137 deleting 137 recalling 135 registering 134 R Recept Notice 16 Registering destination folder 43 directly entered destinatio
108. ns Copier and Document Server functions and operations Also refer to this manual for explanations on how to place originals Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations lt Network Guide Explains how to configure and operate the machine in a network environ ment and use the software provided Other manuals e PostScript3 Supplement e UNIX Supplement e Manuals for DeskTopBinder Lite e DeskTopBinder Lite Setup Guide e DeskTopBinder Introduction Guide e Auto Document Link Guide Y Note O Manuals provided are specific to machine types O Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files O For UNIX Supplement please visit our Web site or consult an authorized dealer O PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine O The following software products are referred to using general names Product name General name DeskTopBinder Lite and DeskTopBinder Pro DeskTopBinder fessional ScanRouter EX Professional and ScanRouter the ScanRouter delivery software EX Enterprise Optional TABLE OF CONTENTS Manuals for This Machine cccccccececcecsececuececueceeeecueeseuseecuseeeuseeeuseeeeseeeuseueeesuneess i NOCO ct aae a a a S 1 How to Read This Manual ccccccsceecececescececee
109. ny Name and Department Name You can also search by combining the Beginning Word or End Word criterion with the other criteria The illustrated screen is an example The items that actually appear on the screen may differ 7 Press Start Search Destinations that match the search criteria are displayed 8 Select the destination E Select To Cc or Bec 10 Press OK 2 Note O The Fax Destination Company Name and Department Name search criteria that appear under Advanced Search are registered in the LDAP server O If you register a search criterion in Search Options under Program Change Delete LDAP Server in System Settings the registered criterion appear on the Advanced Search screen You can add only one criterion to the Ad vanced Search screen For details see General Settings Guide O By pressing Details you can view details about the selected destinations O Up to 100 destinations can be displayed as search results O If an e mail address returned by the LDAP server is too long it will be im possible to specify it as the destination For details about the number of characters that can be specified see Sending E mail Specifying E mail Destinations O You can register multiple e mail addresses in individual LDAP server ac counts However only one e mail address will be displayed as the search result Usually the addre
110. o attach a file or send URL Link when sending stored files by e mail Initial Settings Menu Protect Set the default access level for functions whose set tings can be changed by users other than the adminis trator 1 Sending Scan Files by E mail You can attach scan files to e mails and send them via connections such as LAN and the Internet Before Sending Scan Files by E mail This section explains the necessary preparations and the procedure for sending scan files by e mail Outline of Sending Scan Files by E mail This section outlines the function for sending scan files by e mail TCP IP 1 This machine A scan file can be attached to an e mail and sent to a mail server 2 SMTP server You need to have an access to an e mail server that supports SMTP Simple Mail Transfer Protocol to send scan files by e mail However it is not essential to have an e mail server inside the LAN where this machine belongs It transfers a re ceived e mail to a specified destination through a LAN or the Internet ZZZ508S 3 Client computer Use e mail client software to receive e mail messages and scan file attachments that are generated by this machine 4 LDAP Server Use this server for administering e mail accounts searching the network and au thenticating the computers that access the machine Using the LDAP server you can search for destinations from the ma chine 14 Sending Scan File
111. o browse scanned files saved work folders To send scan files to shared to a shared folder from a client computer network folders use the SMB protocol 2 Computer with a shared folder To use this function it is necessary to cre ate a shared folder in advance You can specify a shared folder to save scan files 39 40 Sending Scan Files to Folders Sending files to an FTP server 1 This machine You can send scan files to FTP server folders To send scan files to FTP server folders use the FTP protocol 2 FTP server The FTP server is a server that provides file transfer services among computers on the same network Transferred files are stored on this server It is essential to have the FTP server inside the LAN WAN where this machine belongs It is not possible to access an FIP server via a proxy server ZZZ510S 3 Client computer You can browse scanned files saved to an FTP server from a client computer You need to have an FTP client program on the computer to connect to an FIP server Before Sending Files by Scan to Folder Sending files to a NetWare server 1 This machine You can send scan files to NetWare fold ers To send scan files to NetWare fold ers use the NCP protocol 2 NetWare Server You can use this server to share files over the network via NetWare By sending im age data to the server files can be stored on the server ZZZ511S 3 Client computer To download
112. o use these functions from Function Palette you must first configure them using DeskTopBinder Extended Features For details about Function Palette see DeskTopBinder manuals e SmartDeviceMonitor for Client SmartDeviceMonitor for Client provides functions for continuous device status monitoring on the network via TCP IP or IPX SPX 147 Appendix Values of Various Set Items for Transmission Storage Delivery Function This section explains the values of various transmission storage delivery func tion settings P Note O Depending on the type or settings of the file or original you may not be able to specify the destination or enter the maximum number of characters stated below Transmission Function This section explains the values of transmission function settings Sending e mail The following table tells you the maximum values of the e mail sending function settings Item Maximum value Comments Number of subject line charac 128 alphanumeric charac ters ters Number of e mail message e Selecting from the list You cannot enter messages characters 400 alphanumeric char from the list and manually at acters the same time 80 alphanumeric char acters x 5 lines Entering manually 80 alphanumeric charac ters Number of e mail address char 128 alphanumeric charac E mail addresses found via acters ters LDAP server search cannot be selected if they contain more than 128 characters Number
113. oard ap pear 10 To change the port number which is set in System Settings press Change on the right side of the port number field Enter a port number using the number keys and then press the H key 11 Press Connection Test A connection test is performed to check whether the specified folder exists 12 Check the connection test result and then press Exit 13 Press OK P Note O If you change the protocol after entering the path name user name or password a confirmation message appears O The connection test may take time O You may not be able to press Connection Test right after pressing Cancel during a connection test O To change the registered path to a destination folder press Edit to the left of the destination field to display the soft keyboard enter the new path and then click OK O You can register the path to the destination in the machine s address book For details see Registering the Path to the Selected Destination in the Ad dress Book O The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space P Reference p 61 Registering the Path to the Selected Destination in the Address Book Specifying Scan to Folder Destinations Sending Files to NetWare Server This section explains how to specify destinations when sending files to a Net Ware server The NetWare folder of the destination ca
114. on Off NewYork Of ice fice 00007 C0001 3 att Bei jing Of Office Gro fice up Folder Dest 1 Prg Dest 00004 00005 00006 cooo0g Berlin Off Tokyo Offi Rome Offic Osaka Offi ice ce e ce 3 Press Names and then specify the name and other information to be regis tered For details about specifying the information to be registered see General Set tings Guide 4 Press OK Y Note O Depending on the security setting Prg Dest may not appear 6 62 Sending Scan Files to Folders simultaneous Storage and Sending by scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder 1 Press Store File Store File Scanned Files Sta Ready Search Dest Delivery Dest Specify destination s and set original s Reg No Manual Entry 00001 2 Make sure that Send amp Store is selected 3 If necessary specify file data such as User Name File Name and Password For details see Specifying File Information for a Stored File 4 Press OK 5 Specify the setting for sending the file by Scan to Folder and then send the file For details about sending a file by Scan to Folder see Basic Operations When Using Scan to Folder 2 Note O Depending on the security setting Access Privileges may appear instead of User Name For details about speci
115. ons increase or decrease the image density in single increments up to 7 Selecting Auto Density corrects scanning density to improve resolution of paper types such as non white paper like newspaper or transparent originals Auto Detect _ Scan Settings anne Reg No Manual Entry Auto ae Frequent aB co EF GH ah 5 00001 00003 00004 Next Original Wait London Off NewYork Of ice fice ice Orig Orientation RICE tooo Cooor3 ass 00017 oe Sydney Off iOffice GrojitT Send File Type Name Lice up 2 Note O If you select Text Text Line Art or Text Photo for Scan Type under Scan Settings Auto Density is automatically selected Setting Original Orientation Setting Original Orientation This section explains how to correctly display the top bottom orientation of scanned originals on a client computer screen 1 Press Orig Orientation 2 Press a key that indicates the same orientation as the original Original Orientation Select item Original Orientation a C 3 Press OK To correctly display the top bottom orientation of scanned originals on a cli 6 ent computer the placement of originals and the settings made on the control panel must match Place originals correctly by referring to the following table Original orientation Control panel key Top edge of original is placed first ATF014S
116. opBinder Lite manuals or DeskTopBinder Lite Help File path DeskTopBinder Lite is stored in the following folder on the CD ROM provid ed with this machine UTILITY DESKV2 System requirements e Computer hardware PC AT compatible machines that support the following operating system properly e Operating system When installing all functions of DeskTopBinder Microsoft Windows 98SE Me Microsoft Windows 2000 Professional SP1 or later Microsoft Windows 2000 Server SP1 or later Microsoft Windows 2000 Advanced Server SP1 or later Microsoft Windows XP Professional Home Edition Microsoft Windows Server 2003 Standard Enterprise Edition When installing only SmartDeviceMonitor for Client Microsoft Windows 95 SP1 98 98SE Me Microsoft Windows 2000 Professional SP1 or later Microsoft Windows 2000 Server SP1 or later Microsoft Windows XP Professional Home Edition Microsoft Windows Server 2003 Standard Enterprise Edition Microsoft Windows NT 4 0 SP5 or later e Display resolution 800x600 pixels 64K colors or higher Software Supplied on CD ROM Software installed with DeskTopBinder Lite e Auto Document Link Auto Document Link on the client computer monitors in trays of the deliv ery server periodically retrieves files delivered to in trays and notifies the user of delivery e Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder T
117. or details see chapter 2 Sending Scan Files to Folders e Sending scan files to a NetWare server For details see chapter 2 Sending Scan Files to Folders e Delivering scan files using the delivery server For details see chapter 4 Delivering Scan Files Scanning originals using the TWAIN driver Use the TWAIN driver to specify the machine where originals will be scanned from a client computer For details see chapter 5 Scanning Originals with the Network TWAIN Scanner Storing files You can store scan files on the machine s hard disk Stored files can be sent later For details see chapter 3 Storing Files Using the Scanner Function Reference p 13 Sending Scan Files by E mail p 39 Sending Scan Files to Folders p 83 Delivering Scan Files p 101 Scanning Originals with the Network TWAIN Scanner p 63 Storing Files Using the Scanner Function Display Panel This section explains the simplified display and three confirmation screens Check Modes Preview and Transmission File Status You can find explanations about the E mail screen Scan to Folder screen list of stored files screen or network delivery scanner screen in this manual For de tails see E mail Screen Scan to Folder Screen List of Stored Files and Net work Delivery Scanner Screen ye Reference p 15 E mail Screen p 44 Scan to Folder Screen p 70 List of Stored Files p 86 Network
118. ou can register the path to the destination in the machine s address book For details see Registering the Path to the Selected Destination in the Ad dress Book Reference p 61 Registering the Path to the Selected Destination in the Address Book Specifying Scan to Folder Destinations Specifying the path by browsing to the destination on a NetWare server Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server 1 Press Manual Entry F Press NCP 3 Select the connection type Press NDS to specify a folder in the NDS tree Press Bindery to specify a folder on the NetWare Bindery server 4 Press Browse Network under the path name field Enter Destination gt Protocol Browse Network User Name Password Manual Entry If you selected NDS under Connection Type the NDS tree list appears If you selected Bindery under Connection Type the NetWare Bindery server list appears 5 Search for the destination folder in the NDS tree or NetWare Bindery server If you cannot find the destination folder press Up One Level and then search for the folder at that level 6 Select the destination folder 7 Press OK twice Y Note O If you change the protocol after entering the path name user name or password a confirmation message appears O Only folders that you have the read privileges for are displayed O If the language used
119. ow ATG025S Text Line Art 200 dpi Auto Detect mE CC Toei gt eena AB CD EF GH es 00001 00003 00004 Next Original Wait London Off NewYork Of iBer Lin Off Toh ice ice f ice Orig Orientation RIG rooo10 ooo 3jaee K00017 ms YNE Of Office Grojtl Send File Type Name i 2 Press Scan Size 3 Press Custom Size Auto Detect Custom Size 24 X 36 24 X 3660 18 x246 17 x226 xia 1 xia 113 114 Various Scan Settings 4 Specify Original Size X1 and Y1 using the number keys and then press the F key For example set X1 to 17 0 inch and Y1 to 11 0 inch Original Size Auto Detect X1 17 Qinch Y1 11 Oinch Start Position we O Oinch Y2 O Oinch Scan Area X3 17 0inch Y3 11 0inch System Status Job List 5 Set Start Position X2 and Y2 to 0 inch For example set X2 and Y2 to 0 inch and then press the FF key 6 a Scan Area X3 and Y3 using the number keys and then press the F key For example set X3 to 17 0 inch and Y3 to 11 0 inch 7 Press OK g Check the values of Scan Area X3 and Y3 are displayed for Custom Size and then press OK Custom Size 24 X 366 24 X 364 18 x 246 1 x22 ME xa System Status Job List P Note O You can specify original sizes X1 and Y1 of 8 3 inc
120. r ob Li i S ATG020S 5 Reg No Press to specify a destination using a five digit registration number 6 Destination List The list of destinations registered in the machine appears If all of the destinations cannot be dis played press 4 or Y to switch the screen Group destinations are denoted by this symbol att 7 Text Subject Sender Name Recept Notice You can enter the message and specify the subject sender and whether or not to use Message Disposition Notification The en tries will be used for e mail transmission when sending files simultaneously by Scan to Folder and e mail For details see Sending Scan Files by E mail Basic Operations When Using Scan to Folder Basic Operations When Using Scan fo Folder This section describes the basic operations involved in using Scan to Folder 1 Make sure that no previous settings remain If a previous setting remains press the Clear Modes key 2 If the network delivery scanner screen or E mail screen appears switch to the Scan to Folder screen For details see Switching to the Scan to Folder Screen C0000117 00002 00003 coo004 00005 Beijing Of iBerlin Off Chicago Of London Off Moscow Off fice ice fice ice ice 00008 00009 C0001 0 att 00011 00012 Osaka Offi Paris Offi Project Rome Off ic SouthPole e ce ce Off ice 3 If necessary press Scan Settings to spec
121. r the last number Example To enter 006 Press the 6 key and then press the key 4 Press OK By pressing Change you can change the selected destination 96 Specifying the Sender Selecting a Sender by Searching the Delivery Server s Destination List This section explains how to select a sender by searching the delivery server s Destination List 1 Press Sender Name ea Jt roe J 00003 cooo04 00005 Cooo06 Chicago Of London Off Moscow Off NewYork Of fice ice ice fice C0001 0 att 00011 000127 00013 Project Rome Offic SouthPole Tokyo Offi e Off ice ce FEB 4 200 4 51PM 2 Press Search Sender Name Select name to be attached Registration No Search Sim AB CD EF GH IJK LMN OPQ 00001 00002 00003 00004 00005 ABCD Compa Beijing Of Berlin Off Chicago Of ny fice ice fice i 00007 00008 00009 cocoate 00011 NewYork Of Osaka Offi Paris Offi Project Rome Of fice ce ce 2 3 To search by destination name press Name To search by comment press Comment The soft keyboard appears You can also search by combining Name and Comment 4 Enter the beginning of the sender s name To search by comment enter the beginning of the comment 5 Press OK 97 98 Delivering Scan Files 6 If necessary press Advanced Search and the
122. red file appears 2 Note O If you select a password protected stored file a screen for entering the password appears To select the file enter the correct password and then press OK 73 74 Storing Files Using the Scanner Function Stored file preview screen Preview 34 ait ane oh nam pe ow ta mete wd toy than ba st ene a me ha E m De 1 Zoom Out Zoom In In previewing you can reduce or enlarge the file image 2 IN You can scroll the preview screen 3 Switch You can switch to a preview of another page 4 Switch You can switch to a preview of another file Note xt ar Display File 1 1 Switch i 5 Stored File Njime SCAN0013 File Size 14 2 2 ee gt Display Page 143 Switch 6 Page Size Custom Size Color Mode Black amp White I otes teia o o ay Position ATG022S 5 Display File The name and size of the selected file ap pear 6 Display Page The page number of the previewed page total number of pages page size and color mode appear 7 Display Position When the preview is enlarged the loca tion of the part of the page displayed on the preview screen is indicated O You cannot use the preview function for stored files whose original sizes are larger than 18 x 24 inch or A2 Reference p 70 List of Stored Files Checking Stored Files Checking Stored Files from a Client Computer Us
123. red trademark of Intel Corporation e NetWare is a registered trademark of Novell inc e Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation e Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product names of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product names of Windows NT 4 0 are as follows Microsoft Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine amp important g g g g gt gt gt Media differ accordin
124. reen This section describes the screen layout when sending scan files by Scan to Folder The function items displayed serve as selector keys You can select or specify an item by pressing it When you select or specify an item on the display panel it is highlighted like Emmm Keys that cannot be selected appear like 4 E Auto Dete OI SSS nnn Folder Dest 0 eo a CO ed deo Orig Orientation RIG tonoz Beijing Of ice Auto Density C0000 00003 00004 00005 00008 to0o08 gmat YAI ondon Off NewYork Of Berlin Off Tokyo Offi Rome Offic Osaka Offi ice fice ice ce e ce C0001 3 att Office Gro up Select Stored File 1 Destination field The specified destination appears If more than one destination has been spec ified press 4 or Y to scroll through the destinations 2 E mail Folder Press to switch between the Scan to Fold er screen and E mail screen Also switch the screen when sending a file simultaneously by both Scan to Fold er and e mail 3 Scan to Folder icon Shows that the Scan to Folder screen is displayed 4 Manual Entry To specify destinations not registered in the address book press this button to dis play the soft keyboard and then enter the address of the destination folder Reference p 13 Sending Scan Files by E mail Text Subject Sender Name _ Recent Notice Syste
125. review T 8 1 1 1 Keys for searching for files Press to switch to the screens for search ing for a file by user name or file name or to the screen for displaying all files 2 List Thumbnails You can select whether to display stored files as a list or as thumbnails 3 Send Press this to deliver or send a stored file by e mail or Scan to Folder 4 Manage Delete File Press this to delete stored files or change the file data 5 Keys for sorting files Press to sort the files using the selected item Select the same item once more for a reverse sort However the files cannot be sorted in reverse delivery System Status Job List ATG021S 6 Details Press this to display details about the se lected file Preview Press this to display a preview of the se lected file For Detail see Checking a Stored File Selected from the List 8 List of stored files Displays the list of stored files If the file you want to select is not displayed in the list press 4 or Y to scroll the screen If a password has been specified for a file a key icon appears to the left of the user name for the file Displaying the List of Stored Files 2 Note O You cannot display thumbnails of stored files whose original sizes are larger than 18 x 24 inch or A2 O Depending on the security setting some files may not appear in the list O Files stored under functions other than the scanner funct
126. s Settings are not registered in numbers that appear without 2 DB Piace originals and then press the Start key 135 136 Various Scan Settings Changing a Registered Program To change the settings registered to a program 1 Press the Program key 2 Press lt gt Recall 3 Press the number of the program you want to change 4 Change settings of the program 5 Press the Program key 6 Press the number of the program whose settings you changed or the number of a different program in which you want to register the changed settings 7 If you select a program that is already registered a confirmation message appears To overwrite the program press Yes If you select a new program number you can omit this step Proceed to the next step g Enter a program name 9 Press OK If overwritten the registered program is deleted The new program name appears briefly and then the initial screen reappears after a moment Programs Deleting a Program To delete a registered program 1 Press the Program key F Press Delete Program as Defaults 3 Press the number of the program you want to delete C3 Press Yes The program is deleted and the initial screen reappears after a moment 6 Changing the Registered Program Name To change the name of a registered program 1 Press the Program key 2 Press Change Name p change the name of Program Change Name
127. s see Setting File Type and File Name 16 Basic Operation for Sending Scan Files by E mail 7 Specify the destination You can specify multiple destinations For details see Specifying E mail Destinations 8 If necessary press Text to enter the e mail message For details see Specifying the E mail Message g If necessary press Subject to specify the e mail subject For details see Specifying the E mail Subject 10 To specify the e mail sender press Sender Name For details see Specifying the E mail Sender 11 To use Message Disposition Notification press Recept Notice If you select Recept Notice the selected e mail sender will receive e mail no tification when the e mail recipient has opened the e mail P Place originals 3i scanning does not start automatically press the Start key If you are scanning batches place the next originals For details see Scanning Multiple Pages into a Single File 2 Note O If you have selected two or more destinations the destinations can be made to appear one by one by pressing 4 or Y next to the destination field O To cancel a selected destination press 4 or Y to display the destination in the destination field and then press the Clear Stop key You can cancel a destination selected from the destination list by pressing the selected des tination again O In System Settings you can specify the administrator s e mail address as t
128. s Sydney Of Office Gro tT Send File Type Name Lice up Select Stored File _ Text Subject The list of stored files appears 2 Press Manage Delete File Select Stored File Send Manage Delete File List Thurnbnai ls User Name G Rome Office SCANOOT 4 File List NewYork Office SCANOO13 SCANOO1 2 SCANO01 1 3 Select the file containing the file information you want to change If you select a password protected stored file a screen for entering the pass word appears Enter the password and then press OK 4 Press Change File Name 5 Change the file name g Press OK 7 Make sure that the file information was changed as necessary and press Exit Y Note For information about how to enter characters see About This Machine O Using Web Image Monitor or DeskTopBinder you can also change the name of a file stored in the machine from the client computer For details about Web Image Monitor see Web Image Monitor Help For details about DeskTopBinder see the manuals supplied with DeskTopBinder 8 Storing Files Using the Scanner Function Changing a password Enter the password for accessing the stored file important O Be sure not to forget the password If you forget it consult the system admin istrator of the machine 1 Press Select Stored File es Reg No Manual Entry gt e
129. s a TWAIN Scanner To correctly display the top bottom orientation of scanned originals on a client computer the placement of originals and the settings made in the Scanner Con trol dialog box must match 1 Open the Scanner Control dialog box For details about how to open the Scanner Control dialog box see Basic Net work TWAIN Scanner Operation 2 Make settings in the Original Size area The following table shows the relationship between the original orientation and the Scanner Properties dialog box settings Original orientation TWAIN Scanner Properties dialog box key Top edge of original is placed first OFF A Align the original turn it rightward or left ward and then place it face down Top edge of original is on the right Left 90 deg Align the original so that its top edge is on your left turn it rightward or leftward and then place it face down Top edge of original is on the left Right 90 deg Eal Align the original so that its top edge is on your right turn it rightward or leftward and then place it face down Bottom edge of original is placed first 180 deg Align the original turn it rightward or left ward and then place it face down 139 Various Scan Settings 2 Note O Originals are normally rectangular fl or horizontally long a1 However the table above uses squares to make original orientation easier to und
130. s are being specified To clear a specified destination display the destination in the destination field of the E mail screen or Scan to Folder screen and then press the Clear Stop key 90 Specifying Delivery Destinations specifying Delivery Destinations This section explains how to specify delivery destinations Selecting Destinations Registered in the Delivery Server s Address Book This section explains how to select destinations registered in the delivery serv er s address book You can select a delivery destination registered in Destination List of the deliv ery server by any of the following methods e Select the destination from the delivery destination list e Select the destination by entering the registration number e Select the destination by searching in the delivery server Selecting a destination from the destination list From the destination list select a destination 1 In the destination list press the key including the destination name Delivery Server Reg No Manual Entry 00001 00002 00003 00004 00005 Bei jing Of iBerlin Off Chicago Of London Off Moscow Off fice ice fice ice ice 00008 00009 C0001 0a 00011 00012 Osaka Offi Paris Offi Project Rome Off ic SouthPole ce e Off ice The selected destination is highlighted and also is displayed in the destina tion field at the top of the screen Destinations ar
131. s by E mail Preparation for Sending by E mail This section explains the preparation and settings for sending scan files by e mail 1 Connect the machine to the network Connect the machine to the network using an Ethernet cable or wireless LAN IEEE 802 11b 2 Make the necessary network setting in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e Specify the Pv4 gateway address e In Effective Protocol enable IPv4 e Specify the SMTP server 3 If necessary change settings in Send Settings under Scanner Features Y Note O This machine does not support SMTPS SMTP over SSL O To connect the machine to the network using a wireless LAN IEEE 802 11b an extended wireless LAN board is required respectively For de tails see Network Guide O Items to set up in System Settings vary depending on the network environment For more information about network settings see General Settings Guide O For more information about Scanner Features see General Settings Guide Registering E mail Addresses in the Address Book You can register frequently used e mail addresses in the address book Register e mail addresses in Address Book Management under Administrator Tools from System Settings Addresses can also be registered as groups
132. sing Network TWAIN Scanner Function 150 dpi 12 6 sec 200 dpi 9 4 sec 300 dpi 6 3 sec 400 dpi 4 7 sec 600 dpi 3 1 sec 1200 dpi 1 6 sec Image sensor type CCD Image Sensor Interface Ethernet interface LOBASE T 100BASE TX or 1000BASE T Optional IEEE 802 11b wire less LAN optional Original sizes that can be scanned Length 8 3 590 5 x width 8 3 36 0 Basic scanning resolution 600 dpi Selectable scanning resolutions when using 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi the E mail Scan to Folder Network delivery scanner function Selectable scanning resolution when using 150 dpi to 1200 dpi TWAIN scanner Sendable file formats TIFF PDF Image compression type for black and white TIFF MH MR MMR two value Network protocol IPv4 IPX Protocol for sending e mail SMTP POP3 Protocol for Scan to Folder SMB FTP NCP 152 INDEX A Address book 14 43 50 Advanced search 22 25 31 50 Auto density 120 Auto Detect 110 Auto run program 145 B Bindery 57 59 C CD ROM 145 Change 79 file name 81 password 82 user name 79 Confirmation displays 6 check modes 6 Preview 7 Transmission File Status 8 CSV file 14 43 Custom Size 108 110 115 D Delete 78 Deleting a stored file 78 Delivering files 87 Delivery server 83 91 DeskTopBinder Lite 75 83 85 146 Destination list 20 49 Display confirmation displays 6 simplified display 5 Display pa
133. ss that was registered first on the LDAP server is the address that is displayed By pressing Advanced Search the following criteria appear e Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A e End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C e Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC e Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C e Exclude Words The names which do not contain an entered character or characters are targeted For example to search for ABC enter D e Fuzzy Search a vague search The function of this vague search depends on the system supported by the LDAP server P Reference p 148 Sending e mail 2 Sending Scan Files by E mail Registering a Directly Entered Destination in the Address Book This section explains how to register a directly entered destination in the ma 1 chine s address book You can also register a destination selected from the LDAP server 1 In the destination field display the destination you want to register E mail Reg No Manual Entry 0 Geena CD EF GH
134. t London Off NewYork Of BerLin Off Tok ice Tice ice Orig Orientation RICE roo010 Coo01sjase K00017 fe Sydney Off Office GrolltT Send File Type Name Lice up 2 Press Scan Size 3 Press Custom Size Auto Detect Custom Size 24 X36 24 X 3660 18 x246 Al 11x17 11x170 4 Press Auto Detect 5 Select X1 under Original Size enter the width of the original using the number keys and then press the H key When you use the Auto Detect function you can enter a value only in X1 Specify a value between 8 3 and 36 0 inch Start Position X2 is fixed to 0 inch and the same value as that of Original Size X1 is automatically entered in Scan Area X3 For example set X1 to 17 0 inch 111 Various Scan Settings 6 Press OK Original Size Auto Detect x1 17 Oinch Start Position Scan Area 7 Check the value of Scan Area X3 and Auto Detect are displayed and then press OK 7 O inchx Auto 24x 366 24 X 3640 18 x246 17 x226 11x17 8 DESEE 112 Scanning Custom Size Originals To specify the length and width of an original Use the following procedure to scan the entire area of an original by specifying the width and length of the original under Original Size X1 and Y1 and Scan Size X3 and Y3 The following procedure is based on the example original shown bel
135. ted For example to search for ABC enter D 23 24 Sending Scan Files by E mail Entering an E mail Address Manually This section explains how to enter an e mail address manually 1 Press Manual Entry E mail Reg No Manual Entry 0 Es coo001 00003 00004 00005 ooo London Off NewYork Of Berlin Off peo Offi fone OFFic ice fice ice 00010 C0001 3 att 00017 Sydney Off Off ice Gro tT ice up The soft keyboard appears so you can enter the e mail address 2 Enter the e mail address 3 Press OK P Note O Depending on the security settings Manual Entry may not be displayed O To change a registered destination e mail address press Edit to the left of the destination field to display the soft keyboard use the soft keyboard to enter the new address and then click OK O The e mail address that is entered directly can be registered in the ma chine s address book For details see Registering a Directly Entered Des tination in the Address Book P Reference p 28 Registering a Directly Entered Destination in the Address Book Specifying E mail Destinations Selecting Destinations by Searching an LDAP Server This section explains how to search for an address registered in an LDAP server and specify it as an e mail destination amp important To use this function an LDAP server must be connected to the network O Under
136. ted the Preview screen appears For details see Preview O To cancel scanning press the Clear Stop key O You can also store a scan file and simultaneously deliver it For details see Simultaneous Storage and Delivery Basic Operation for Delivering Files Reference p 90 Switching to the Network Delivery Scanner Screen p 107 Various Scan Settings p 120 Adjusting Image Density p 121 Setting Original Orientation p 91 Specifying Delivery Destinations p 99 Specifying the Subject of the E mail to Be Transmitted via the Deliv ery Server p 95 Specifying the Sender p 24 Entering an E mail Address Manually p 6 Check Modes p 7 Preview p 100 Simultaneous Storage and Delivery p 123 Scanning Multiple Pages into a Single File 89 Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen If the E mail screen or Scan to Folder screen is being displayed switch to the net work delivery scanner screen 1 Press Delivery Dest Store File Scanned Files Status Check Modes Search Dest Delivery Dest Preview et original s 0 100 E mail Address 0 fe Bec The network delivery scanner screen appears P Note O You cannot switch from the E mail screen or Scan to Folder screen while destinations or sender
137. ter delivery software is installed You must also register destination and sender information on the delivery server Outline of Scan File Delivery This section outlines the function for delivering files using the network delivery scanner ZZZ513S 1 This machine For details about the ScanRouter delivery You can send scan files to the delivery server 2 Delivery server Install the ScanRouter delivery software on this computer to use it as the delivery server After receiving a scan file the delivery server delivers the file according to the setting specified for the destination The delivery settings are as follows e Storing the file in an in tray e Delivering the file by e mail e Storing the file in a selected folder software see the manuals supplied with the ScanRouter delivery software 3 Client Computer How to check a file from the client com puter depends on the delivery method For example you can check a file by one of the following methods e Use DeskTopBinder to view a file de livered to the in tray e Use e mail software to receive e mail with an attached file e Browse a folder for a stored file 83 84 Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files amp important O To use the network delivery scanner function you need a delivery server on which the optional the ScanRouter delivery so
138. tered in the machine s address book For de tails see General Setting Guide By pressing Details you can view details about the selected destinations Up to 100 destinations can be displayed as search results By pressing Advanced Search the following criteria appear Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C Exact Match The names which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC Include one Word The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or characters are targeted For example to search for ABC enter D 5l 52 Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder JkImportant O The shared folder must have been created on the client computer in advance g You can create the shared folder under Windows 98 Me 2000 XP Windows NT 4 0 Windows Server 2003 and Mac OS X O Depending on the operating system of the client computer
139. the Adminis trator Tools tab in System Settings To specify a name not shown here press Manual Entry and then enter the user name 4 Press OK twice P Note O Depending on the security setting Access Privileges may appear instead of User Name For details about specifying Access Privileges consult the administrator 6 Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file A stored file is allocated a name starting with SCAN followed by a 4 digit number e Example SCANO001 You can change this file name 1 Press Store File Store File Scanned Files Status Check Modes Search Dest Delivery Dest Preview et original s 0 100 E mail Address 0 Ge Bec The Store File screen appears F Press File Name The soft keyboard appears 3 Change the file name 4 Press OK twice Y Note O For details about entering the text see About This Machine 68 Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file amp important O Do not forget the password If you forget it consult the system administrator of the machine By specifying a password you can ensure that only the people who know the password can view the file 1 Press Store File Store File Scanned Files Status Check Modes Search Dest Delivery D
140. the e mail destination list or the folder destination list Print amp Delete Scanner Journal Specify the machine s response of the maximum number of scanner journals is exceeded Print Scanner Journal Allows you to print the scanner journal The scanner journal is then deleted Delete Scanner Journal Allows you to delete the scanner journal without printing it Scan Settings Next Original Wait Setting When scanning multiple pages into a single file you can select Continuous Wait Off or Set Wait Time as the standby mode for the additional originals Even if you select Off or Set Wait Time the machine operates as if Continuous Wait is selected if you specify Next Original Wait on the normal screen 1 12 Send Settings Compression Black amp White Specify a compression method for files scanned Max E mail Size Select whether or not to limit the size of e mail that has attachments Divide amp Send E mail Select whether or not to divide files that exceed the size specified in Max E mail Size and send them as multiple e mails Insert Additional E mail Info Select whether or not to attach a standard message to scan files sent by e mail If you select On you must also select the language in which the message is sent No of Digits for Single Page Files Set the number of digits in serial numbers used for sin gle page file names Stored File E mail Method Sets the default for whether t
141. the transmission destination If you have selected multiple destinations the first selected destination is displayed Other destinations appear as X X in dicates the number of destinations when sending files by e mail or delivering them Rome Office Comp Stop TIX Ty E Print List List A ATG018S 4 Sender Displays the sender name 5 File Name Displays the stored file name of files that are simultaneously sent and stored or of stored files that are sent 6 Status Displays one of the following transmis sion statuses Completed Trnsmtg Waiting Error or Cancelled 7 Stop TX To cancel transmission select a file whose status is Waiting and then press Stop TX 8 Print List Press to print transmission results P Note O You cannot check scanner function transmission results by pressing Job List at the bottom of the screen To check transmission results press Scanned Files Status and then display the Transmission File Status screen O Depending on security settings some transmission results might not be dis played 10 How fo Start Scanning Use one of the following two methods to start scanning e Place originals e Press the Start key The default settings allow you to start scanning storing and delivering files by simply placing originals without pressing the Start key When you place originals the Start key is unlit However you must press the
142. tting File Name This section explains the procedure for setting a file name Scanned file will be given a file name consisting of the time and date of scanning 4 digit page number etc e Single page and divided multi page files are assigned file names that contain the date and time of scanning and a four digit page number An underscore is inserted between the date and time and the four digit page number Example For a file scanned in single page TIFF at 10 ms 15 sec 15 30 hours on Dec 31 2020 the file name will be 20201231153015010_0001 tif e Multi page files are given file names that contain the time and date of scan ning Example For a file scanned in multi page TIFF at 10 ms 15 sec 15 30 hours on Dec 31 2020 the file name will be 20201231153015010 tif If necessary you can change the file name 127 128 Various Scan Settings E Press Send File Type Name Next Original Wait 00001 London Off ice 00003 NewYork Of fice 00004 Berlin Off ice Orig Orientation R Send File Type Name Single Page Select Stored File _ 00010 Sydney Off ice C0001 3att Office Gro up TIFF Multi page TIFF File Narne 00017 tf System Statu The soft keyboard appears 3 Enter a file name 4 Press OK twice Setting File Type and File Name Changing the starting digit of file name serial numbers A single page
143. ttings 5 To scan additional originals place them within the specified time Repeat this step until all originals are scanned If you change settings while the machine is waiting for additional originals the countdown stops If you place an original it is scanned and the count down for placing additional originals starts 6 When scanning of all originals and the countdown are completed the ma chine automatically starts storing or sending the scanned in data Alternately you can press the key to start storing or sending the scanned data Y Note O For details about Next Original Wait Setting in Scanner Features see General Settings Guide A Reference p 107 Specifying Scan Settings p 121 Setting Original Orientation p 119 Waiting for Additional Originals p 16 Basic Operation for Sending Scan Files by E mail p 45 Basic Operations When Using Scan to Folder p 65 Basic Operation for Storing Scan Files p 87 Basic Operation for Delivering Files 124 Scanning Multiple Pages into a Single File When a Time Limit Is Not Specified for Additional Originals 1 Specify the scan settings and orientation for your original 2 Select Next Original Wait For details about selecting Next Original Wait see Waiting for Additional Originals 3 Make the necessary settings for sending by e mail or Scan to Folder stor ing or delivering For details about settings for sending by
144. ttings for using Web Image Monitor see Network Guide O For details about functions for managing stored files using Web Image Mon itor click Help on the upper right corner of the displayed screen 79 76 Storing Files Using the Scanner Function sending a Stored File This section explains how to send a stored file Stored files can be sent by e mail Scan to Folder or the network delivery scanner P Note O There are two methods of sending stored files by e mail Settings made under Scanner Features determine which method is used For details see General Settings Guide e To send the URL by e mail Under Scanner Features Stored File E mail Method select Send URL Link This method is useful when network restrictions prevent you sending at tachments e To send an attached file by e mail Under Scanner Features Stored File E mail Method select Send File Sending Stored Files This section describes a brief procedure for sending stored files For details about how to select stored files and make settings for sending those files see respective pages 1 Press Select Stored File Reg No Manual Entry Tomiie gt eena AB CD EF GH IJK 00001 00003 L00004 Next Original Wait London Off NewYork Of Berlin Off ice fice ice Orig Orientation RICE tooro Cooo1sjase 00017 Sydney Off Off ice Gro tT Send File Type Name

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