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Ricoh Laser MFP Printer User's Manual

1. 32 Printing a Document 22 2 mener er xx hh van ux ux E sk i van I Ek x aa S PIVEKEIREYPIARYrIREZV IRYrIREKrIRPYrIME 32 Changing Printer Settings ooi rubeo entes rxR eR DRRER adnan seas EEEa 32 Printing Multiple Pages on One Sheet of Paper ssssssssssesessseeneee meme 33 Duplex Pripitilhig sixfoxsa osse rsen tu pente a YE axed a a a na aa 34 Tela 34 1 7 Typical Installation I n sta l l I n g P ri nte r This is recommended for most users All components necessary for printer operations will be installed Software in Windows uu j 1 Make sure that the printer is connected to your computer and powered on This chapter includes i 2 Insert the supplied CD ROM into your CD ROM drive i The CD ROM should automatically run and an installation e Reinstalling Printer Software i window appears e Installing Printer Software e Removing Printer Software If the installation window does not appear click Start and then Run Type X Setup exe replacing X with the NOTE The following procedure is based on Windows XP for letter which represents your drive and click OK other operating systems refer to the corresponding Windows If you use Windows Vista click Start All programs gt user s guide or online help Accessories Run and type X Setup exe
2. Scanning 9 Faxing This chapter gives you information about using your machine as a fax machine This chapter includes Sending a fax Setting the fax header Adjusting the document settings Sending a fax automatically Sending a fax manually Confirming a transmission Automatic redialing Redialing the last number Receiving a fax Selecting the paper tray Changing receiving modes Receiving automatically in Fax mode Receiving manually in Tel mode Receiving automatically in Ans Fax mode Receiving manually using an extension telephone Receiving faxes using DRPD mode Receiving in secure receiving mode Receiving faxes in memory Printing received faxes on both sides of paper Other ways to fax Sending a fax to multiple destinations Sending a delayed fax Sending a priority fax Forwarding faxes Sending a fax Setting the fax header In some countries you are required by law to indicate your fax number on any fax you send The Machine ID containing your telephone number and name or company name will be printed at the top of each page sent from your machine 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press OK when Machine ID appears 4 Enter your name or the company name using the number keypad You can enter alphanumeric characters using the number keypad and include special symbols by pressing the 0 butt
3. 11 1 Plugging in a USB memory device ssssssssseeeneeeeeneneen nn nennen nennen enne nennen nene entren enne nnns 11 1 Scanning to USB memory deViCe i irte cases cde recepti eee et ced ee Eee aep ku es c ai naida rese e va ere De xu cece 11 1 Printing from a USB memory device sssssssssseeeeeeeeen enne nenne nnneeen nr i a Se rE ienai fiii nnn en eere 11 2 Ba cki g p rcg A 11 3 Managing USB Memory E e ett tmr T A sdnesecacsseascoendacees 11 3 Supplies and accessories Toner CAP GES socicto aa a aE E EE E a a aE E aa 12 1 E ATO EE EA E E TE T A A EAE 12 1 13 14 15 16 Maintenance Printing rz opc TT eh ace de deed en ed ce ep eee 13 1 Cleaning VOURIMACHING ep rcn a OAA Are ae A OE Ar a a ara aai 13 2 Maintaining the tomer cartridge orici rires tiet cuba oer dee ede ta teet i ceu ce dig eben ce obscene ssactesdersivebensneneave 13 3 Managing your machine from the website sssssssssseeeeneeneeneeene nennen nennen nennen nennen enne 13 6 Checking the machine s serial number sssssssssseeeeeenee een eene rene nen neret ren nr nene enne 13 6 Troubleshooting Clearing document JAMS 5 5 2 rore pirate et ie Me SU PIRE exe iaacduenssten eipeetawalssandetnaiseeaaabestesagveecues 14 1 Clearing paper Jatms uiii eaa rper un ER E E REBERS UL CAMPUS ER EDU ARN a A E EPIS sie R Rs DUO E RATER ONE STE T
4. Blinking A minor error occurs and the machine is waiting an error to be cleared Check the display message When the problem is cleared the machine resumes The toner cartridge installed is not a genuine cartridge and you selected Continue at the NonGenuine Toner prompt See page 14 10 The lifespan of the toner cartridge is reached and you selected Continue at the Toner Exhausted prompt See page 14 10 The toner cartridge is low Order a new toner cartridge You can temporarily improve print quality by redistributing the toner See page 13 4 Finding more information You can find information for setting up and using your machine from the following resources either printed or onscreen Quick Install Guide Provides information on setting up your machine and therefore be sure to follow the instructions in the guide to get the machine ready Online User s Guide Provides you with step by step instructions for using your machine s full features and contains information for maintaining your machine troubleshooting and installing accessories This user s guide also contains the Software section providing you with information on how to print documents with your machine on various operating systems and how to use the supplied software utilities Note You can access the user s guides in other languages from the Manual folder on the Printer Scanner Drivers an
5. Page Range GAI Number of copies 1 Pages 1 65535 r r r 3 1 2 3 Enter either a single page number or a single 1 2 3 page range For example 5 12 2 Select the folder and assign a name of the file and then click OK Basic Printing 13 Printer Settings You can use the printer properties window which allows you to access all of the printer options you need when using your printer When the printer properties are displayed you can review and change the settings needed for your print job Your printer properties window may differ depending on your operating system This Software User s Guide shows the Properties window for Windows XP Your printer driver Properties window that appears in this User s Guide may differ depending on the printer in use If you access printer properties through the Printers folder you can view additional Windows based tabs refer to your Windows User s Guide and the Printer tab see Printer Tab on page 17 NOTES e Most Windows applications will override settings you specify in the printer driver Change all print settings available in the software application first and change any remaining settings using the printer driver e The settings you change remain in effect only while you are using the current program To make your changes permanent make them in the Printers folder e The following procedure is for Windows XP For other Windows OS refer to th
6. Card stock or custom sized materials Do not print on media smaller than 98 mm wide or 148 mm long In the software application set margins at least 6 4 mm away from the edges of the material Media type Guidelines Preprinted Letterhead must be printed with heat resistant paper ink that will not melt vaporize or release hazardous emissions when subjected to the machine s fusing temperature of 180 C for 0 1 second Letterhead ink must be non flammable and should not adversely affect printer rollers Forms and letterhead should be sealed in a moisture proof wrapping to prevent changes during storage Before you load preprinted paper such as forms and letterhead verify that the ink on the paper is dry During the fusing process wet ink can come off preprinted paper reducing print quality In the tray 1 Loading paper Load the print media you use for the majority of your print jobs in the tray 1 The tray 1 can hold a maximum of 250 sheets of 75 g m plain paper You can purchase an optional tray tray 2 and attach it below the standard tray to load an additional 250 sheets of paper For order information for an optional tray see page 12 1 The paper level indicator on the front of the tray 1 and the optional tray 2 shows the amount of paper currently left in the tray When the tray is empty the indicator of the bar is completely lowered Full Empty 5 5 Loading orig
7. NOTE The overlay document size must be the same as the documents you print with the overlay Do not create an overlay with a watermark Advanced Printing 22 Using a Page Overlay After an overlay has been created it is ready to be printed with your document To print an overlay with a document 1 2 Create or open the document you want to print To change the print settings from your software application access printer properties See Printing a Document on page 12 Click the Extras tab Select the desired overlay from the Overlay drop down list box If the overlay file you want does not appear in the Overlay list click Edit button and Load Overlay and select the overlay file If you have stored the overlay file you want to use in an external source you can also load the file when you access the Load Overlay window After you select the file click Open The file appears in the Overlay List box and is available for printing Select the overlay from the Overlay List box If necessary click Confirm Page Overlay When Printing If this box is checked a message window appears each time you submit a document for printing asking you to confirm your wish to print an overlay on your document If this box is not checked and an overlay has been selected the overlay automatically prints with your document Click OK or Yes until printing begins The selected overlay downloads with your print job and pri
8. A problem has occurred in the LSU Laser Scanning Unit Unplug the power cord and plug it back inches If the problem persists please call for service Operation Not Assigned You are in the Add Page Cancel Job operation but there are no jobs stored Check the display to see if there are any scheduled jobs Main Motor Locked There is a problem in the main motor Open and then close the front cover Over Heat Error Cycle Power There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service Mail Exceeds Server Support The mail size is larger than the supported size by SMTP server Divide your mail or reduce the resolution Paper Jam 0 Open Close Door Paper has jammed in the feeding area of the tray Clear the jam See page 14 2 and page 14 3 Memory Full The memory is full Delete unnecessary fax jobs and retransmit after more memory becomes available Alternatively split the transmission into more than one operation Paper Jam 1 Open Close Door Paper has jammed in the fuser area Clear the jam See page 14 3 Paper Jam 2 Check Inside Paper has jammed in the paper exit area Clear the jam See page 14 4 MP Tray Paper Empty There is no paper in the multi purpose tray Load paper in the multi purpose tray See page 5 7 Network Error There
9. An unknown image repetitively appears on a next few sheets or loose toner light print or contamination occurs Your printer is probably being used at an altitude of 2 500 m 8 200 ft or above The high altitude may affect the print quality such as loose toner or light imaging You can set this option through Printer Settings Utility or Printer tab in printer driver s properties Refer to the Software section for details Frequent copy paper jams occur Fan the stack of paper then turn it over in the tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper paper weight 75 g m bond paper is recommended Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Toner cartridge produces fewer copies than expected before running out of Your originals may contain pictures solids or heavy lines For example your originals may be forms newsletters books or other documents that use more toner The machine may be turned on and off toner frequently The scanner lid may be left open while copies are being made 14 15 lt Troubleshooting gt Scanning problems Condition Suggested solutions The scanner does not work Make sure that you place the original to be scanned face down on the scanner glass or face up in the ADF There m
10. If horizontally aligned black streaks or smears appear The toner cartridge may be installed improperly Remove the cartridge and reinsert it The toner cartridge may be defective Remove the toner cartridge and install a new one See Copying problems Condition Suggested solutions Copies are too light or too dark Use Darkness to darken or lighten the background of the copies Smears lines marks or spots appears on copies If defects are on the original press Darkness to lighten the background of your copies If no defects are on the original clean the scan unit See page 13 3 AabBbCc page 13 5 If the problem persists the machine may require repair Contact a service representative Curl If the printed paper is curled or paper does not AaBbCc AaBbCc AaBbCc eC feed into the machine Turn over the stack of paper in the tray Also try rotating the paper 180 in the tray Try printing to the rear cover Copy image is skewed Ensure that the original is face down on the scanner glass or face up in the ADF Check that the copy paper is loaded correctly Blank copies print out Ensure that the original is face down on the scanner glass or face up in the ADF Image rubs off the copy easily Replace the paper in the tray with paper from a new package In high humidity areas do not leave paper in the machine for extended periods of time
11. Invalid handle Scanning has failed There may be a copying or printing job in progress When that job is complete try your job again The Selected port is currently being used Restart your computer and try again The printer cable may be improperly connected or the power may be off You must use a parallel cable that supports IEEE 1284 bi directional communications The scanner driver is not installed or the operating environment is not set up properly Ensure that the machine is properly connected and the power is on Then restart your computer The USB cable may be improperly connected or the power may be off Do not use parallel and USB cables at the same time 14 16 Troubleshooting ScanClair problems Condition Suggested solutions Condition Suggested solutions cannot find a scanned image file You can check the scanned file s destination in the Advanced page in the ScanClair program s Properties screen Faxes are not received automatically The receiving mode should be set to Fax Make sure that there is paper in the tray Check to see if the display shows any error message If it does clear the problem cannot find the scanned image Check if the scanned file s application is on your computer The machine does not send Make sure that the original is loaded in the ADF or on the scanner glass Sending should show
12. SetlP A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol For further details refer to the user s guide on the Printer Scanner Drivers and Utilities Type 104 CD that came with your machine Via the control panel You can set up the following basic network parameters through the machine s control panel Configure TCP IP Configure EtherTalk Supported operating systems The following table shows the network environments supported by the machine Item Requirements Network interface 10 100 Base TX Network operating Windows 98 Me NT 4 0 2000 XP 2003 system Vista Macintosh OS 10 3 10 4 Network protocols TCP IP on Windows EtherTalk Dynamicaddressing DHCP BOOTP server TCP IP Transmission Control Protocol Internet Protocol DHCP Dynamic Host Configuration Protocol BOOTP Bootstrap Protocol Configuring TCP IP Your machine can be set up with a variety of TCP IP network information such as an IP address a subnet mask a gateway and DNS addresses There are several ways in which your machine can be assigned a TCP IP address depending on your network Static addressing A TCP IP address is assigned manually by the system administrator Dynamic addressing via BOOTP DHCP default A TCP IP address is assigned automatically by the server Note Before configuring TCP IP you nee
13. The receiving fax machine has not answered after several redial attempts Try again Make sure that the receiving machine is operational Line Error Your machine cannot connect with the receiving fax machine or has lost contact because ofa problem with the phone line Try again If the problem persists wait an hour or so for the line to clear and try again Or turn the ECM mode on See page 10 1 Not Assigned The speed button or speed dial number you tried to use has no number or email address assigned to it Enter the number or email address manually using the number keypad or store the number or address No Paper Add Paper The paper in the tray has run out Load paper in the tray See page 5 5 Low Heat Error Cycle Power There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service One Page is Too Large Single page data exceeds the configured mail size Reduce the resolution and try again LSU Motor Error Cycle Power A problem has occurred in the LSU Laser Scanning Unit Unplug the power cord and plug it back inches If the problem persists please call for service Open Heat Error Cycle Power There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service LSU Hsync Error Cycle Power
14. 7 Press the Scroll buttons until the darkness you want appears and press OK 8 Press Stop Clear to return to Standby mode Printing sent fax report automatically You can set the machine to print a report with detailed information about the previous 50 communication operations including time and dates 1 PressFax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons until Auto Report appears and press OK 4 Press the Scroll buttons until On appears and press OK 5 Press Stop Clear to return to Standby mode Change the dial tone detection settings The Dial Tone Detection feature can ensure that your telephone exchange is ready to receive the dialing 1 PressFax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons until DT Detection appears and press OK 4 Press the Scroll buttons until On appears and press OK On Your machine detects the dial tone before your machine start dialing Off The machine starts dialing without checking the dial tone from your telephone exchanger 5 Press Stop Clear to return to Standby mode Note There are regions where the dial tone cannot be detected by your machine If the Dial Tone Detection feature is set to On and dialing does not start automatically set this feature to Off 10 2 Fax setup Setting up Phone Book You can set up Phon
15. Use Manual Feeder when printing on special materials like envelopes and transparencies You have to load one sheet at a time into the Manual Tray or Multi Purpose Tray If the paper source is set to Auto Selection the printer automatically picks up print material in the following tray order Manual Tray or Multi Purpose Tray Tray n Type Set Type to correspond to the paper loaded in the tray from which you want to print This will let you get the best quality printout If not print quality may not be acheived as you want Cotton 20 Ib to 24 Ib 75 90 g m2 cotton paper such as Gilbert 25 and Gilbert 100 Plain Paper Normal plain paper Select this type if your printer is monochrome and printing on the 16 Ib 60 g m2 cotton paper Recycled Paper 20 Ib to 24 Ib 75 90 g m2 recycled paper Color Paper 20 Ib to 24 Ib 75 90 g m2 color backgrounded paper First Page This property allows you to print the first page using a different paper type from the rest of the document You can select the paper source for the first page For example load thick stock for the first page into the Multi purpose Tray and plain paper into Tray n Then select Tray n in the Source option and Multi Purpose Tray in the First Page option Scaling Printing Scaling Printing allows you to automatically or manually scale your print job on a page You can choose from None Reduce Enlarge and Fit to Page e For details see Printing a Reduced
16. What is an Overlay An overlay is text and or images stored in the computer hard disk drive HDD as a special file format that can be printed on any document Overlays are often used to take the place of preprinted forms and letterhead paper Rather than using preprinted letterhead you can create an overlay containing the exact same information that is currently on your letterhead To print a letter with your company s letterhead you do not need to load preprinted letterhead paper in the printer You need only tell the printer to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create a new page overlay containing your logo or image 1 uh WU N NO Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you wish them to appear when printed as an overlay To save the document as an overlay access printer properties See Printing a Document on page 12 Click the Extras tab and click Edit button in the Overlay section In the Edit Overlay window click Create Overlay In the Create Overlay window type a name of up to eight characters in the File name box Select the destination path if necessary The default is C Formover Click Save The name appears on the Overlay List box Click OK or Yes to finish creating The file is not printed Instead it is stored on your computer hard disk drive
17. 3 x 5 inches 60 to 163 g m 16 to 43 Ib 5 sheets of 75 g m 20 Ib bond bond in the multi purpose Maximum size custom 216 x 356 mm 8 5 x 14 inches tray If media weight is over 90 g m 24 Ib bond use the multi purpose tray 2 Maximum capacity may differ depending on media weight thickness and environmental conditions 5 3 lt Loading originals and print media gt Media sizes supported in each mode Mode Size Source Copy mode Letter A4 Legal Folio tray 1 Executive ISO B5 JIS optional tray 2 B5 A5 A6 multi purpose tray Single side All sizes supported by tray 1 printing the machine optional tray 2 multi purpose tray Duplex printing Letter A4 Legal Folio tray 1 optional tray 2 multi purpose tray Fax mode Letter A4 Legal tray 1 optional tray 2 1 75 to 90 g m 20 to 24 Ib bond only Guidelines for selecting and storing print media When selecting or loading paper envelopes or other print materials keep these guidelines in mind Always use print media that conform with the specifications listed on page 5 3 Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality For the best print quality use only high quality copier grade paper specifically recommended for use in laser printers Avoid using the following media types Paper with embossed lettering perforations
18. 7 8 9 lt Copying gt Clone copying Your machine can print multiple image copies from the original document on a single page The number of Y images is automatically determined by the original image and paper size This copy feature is available only when you place lt Originals on the scanner glass 1 Press Copy 2 Place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Menu until Copy Feature appears on the bottom line of the display and press OK 4 Press the Scroll buttons until Clone Copy appears and press OK 5 Press the Scroll buttons to select Yes 6 Press OK or Start to begin copying Note You cannot adjust the copy size using the Reduce Enlarge button while making a clone copy Erasing background images You can set the machine to print an image without its background This copy feature removes the background color and can be helpful when copying an original containing color in the background such as a newspaper or a catalog 1 Press Copy 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Menu until Copy Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Erase Bkgd appears and press OK Press the Scroll buttons to select On and pr
19. Press OK when Yes appears to confirm your selection Press Stop Clear to return to Standby mode Formatting a USB memory device 1 4 5 6 7 Insert the USB memory device into the USB memory port on your machine Press Scan Email Press OK when Scan to USB appears on the bottom line of the display Press the Scroll buttons until File Manage appears and press OK Press the Scroll buttons until Format appears and press OK Press OK when Yes appears to confirm your selection Press Stop Clear to return to Standby mode Viewing the USB memory status You can check the amount of memory space available for scanning and saving documents 1 Insert the USB memory device into the USB memory port on your machine Press Scan Email Press OK when Scan to USB appears on the bottom line of the display Press the Scroll buttons until Check Space appears and press OK The available memory space appears on the display Press Stop Clear to return to the Standby mode 11 4 Using USB flash memory 12 Supplies and accessories This chapter provides information on purchasing toner cartridges and accessories available for your machine Toner cartridges When the toner runs out you can order the following types of toner cartridges for your machine Type Yield Standard yield Approx 8 000 pages a Declared yield value in accordance with ISO IEC 19752 Accessories You
20. click Yes The selected driver and all of its components are removed from your computer 6 After the software is removed click Finish Installing Printer Software in Windows 2 Basic Printing This chapter explains the printing options and common printing tasks in Windows This chapter includes e Printing a Document e Printing to a file PRN e Printer Settings Layout Tab Paper Tab Graphics Tab Extras Tab About Tab Printer Tab Using a Favorite Setting Using Help Printing a Document NOTES e Your printer driver Properties window that appears in this User s Guide may differ depending on the printer in use However the composition of the printer properties window is similar e Check the Operating System s that are compatible with your printer Please refer to the OS Compatibility section of Printer Specifications in your Printer User s Guide e If you need to know the exact name of your printer you can check the supplied CD ROM The following procedure describes the general steps required for printing from various Windows applications The exact steps for printing a document may vary depending on the application program you are using Refer to the User s Guide of your software application for the exact printing procedure Basic Printing 12 1 Open the document you want to print 2 Select Print from the File menu The Print window is displayed It may look slightly different
21. 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Enter the number of copies using the number keypad if necessary 4 f you want to customize the copy settings including copy size darkness and original type by using the control panel buttons see page 6 1 If necessary you can use special copy features such as poster copying 2 or 4 up copying See page 6 2 5 Press Start to begin copying Press the Scroll buttons until Paper Source appears and press OK Note You can cancel the copy job during an operation Press Stop Clear and the copying will stop Changing the settings for each copy Your machine provides default settings for copying so that you can quickly and easily make a copy However if you want to change the options for each copy use the copy function buttons on the control panel Note If you press Stop Clear while setting the copy options all of the options you have set for the current copy job will be canceled and returned to their default status Or they will automatically return to their default status after the machine completes the copy in progress Darkness If you have an original containing faint markings and dark images you can adjust the brightness to make a copy that is easier to read To adjust the darkness of copies press Darkness Each time you press the button the following modes are
22. 2 Press the Scroll buttons until you hear the volume you want 3 Press On Hook Dial to save the change and return to Standby mode Note You can adjust the speaker volume only when the telephone line is connected Entering characters using the number keypad As you perform various tasks you may need to enter names and numbers For example when you set up your machine you enter your name or your company s name and the fax number When you store fax numbers or email addresses in memory you may also enter the corresponding names Entering alphanumeric characters 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display shows a different letter M N O and finally 6 You can enter special characters such as space plus sign and etc For details see the below section 2 Toenter additional letters repeat step 1 If the next letter is printed on the same button move the cursor by pressing the right Scroll button and then press the button labeled with the letter you want The cursor will move to the right and the next letter will appear on the display You can enter a space by pressing 1 twice 3 When you have finished entering letters press OK Keypad letters and numbers Key Assigned numbers letters or char
23. 4 up copying Your machine can print 2 or 4 original images reduced to fit onto one sheet of paper LT 1 Press Copy HMM 2 Load originals face up in the ADF x al For details about loading an original see page 5 1 A 2 up copying 3 Press Menu until Copy Feature appears on the bottom line of the display and press OK 4 Press the Scroll buttons until 2 Up or 4 Up appears and press OK 5 Press the Scroll buttons to select Yes A 4 up copying Press OK or Start to begin copying Note You cannot adjust the copy size using the Reduce Enlarge button for making a 2 or 4 up copy Copying ID card copying Your machine can print 2 sided originals on one sheet A6 sized paper Poster copying Your machine can print an image onto 9 sheets of paper 3x3 You can paste the printed pages together to make one poster sized document of A4 Letter Legal Folio Executive B5 A5 or e y When you copy using this feature the machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original This feature is helpful for copying a small sized item such as a name card This copy feature is available only when you place originals on the scanner glass 4 1 Press Copy p Es 2 Place a single original face down on t
24. 6 Unfold the duplex guide fully 8 Pull the jammed paper out If the jammed paper does not move when you pull push the pressure lever on each side up to loose the paper and then remove it Y AS 53s 1 duplex guide 7 While pushing the fuser lever to the right open the fuser door ne 1 pressure lever 9 Return the lever door stopper and guide to their original position 10 Close the rear cover Printing automatically resumes In the duplex unit area If the duplex unit is not inserted correctly paper jam may occur Make sure that the duplex unit is inserted correctly Duplex Jam 0 1 Pull the duplex unit out of the machine fuser lever 2 fuser door duplex unit 14 5 lt Troubleshooting gt 2 Remove the jammed paper from the duplex unit Pull the jammed paper out If the paper does not come out with the duplex unit remove the paper from the bottom of the machine Tips for avoiding paper jams By selecting the correct media types most paper jams can be avoided When a paper jam occurs follow the steps outlined on page 14 2 Follow the procedures on page 5 5 Ensure that the adjustable guides are positioned correctly Do not overload the tray Ensure that the paper level is below the paper capacity mark on the inside wall of the tray Do not remove paper from the tray while your machine is printing Flex fan a
25. Printer Setting If you select this option this feature is determined by the setting you ve made on the control panel of the printer On Select this option to allow the printer to use less toner on each page e Off If you don t need to save toner when printing a document select this option Advanced Options You can set advanced settings by clicking the Advanced Options button TrueType Options This option determines what the driver tells the printer about how to image the text in your document Select the appropriate setting according to the status of your document Download as Outline When this option is selected the driver will download any TrueType fonts that are used in your document not already stored resident on your printer If after printing a document you find that the fonts did not print correctly choose Download as bit image and resubmit your print job The Download as bit image setting is often useful when printing Adobe This feature is available only when you use the PCL printer driver Download as Bitmap When this option is selected the driver will download the font data as bitmap images Documents with complicated fonts such as Korean or Chinese or various other fonts will print faster in this setting Print as Graphics When this option is selected the driver will download any fonts as graphics When printing documents with high graphic content and relatively few TrueType fonts printing per
26. Printing a Reduced or Enlarged Document ssssssssssssseeemen ee ene ea ee eee nemen 20 Fitting Your Document to a Selected Paper Size sssssssssssssesesenenemeee nemen 20 Using Fi aca 21 Using an Existing Watermark 2 iin a teneo enha za suthtnRekun era ERE RR aber eR RRE NDRR NERA tease lnaaadendacenia 21 Creating a Watermark iot xixiixa Ye pega eka tuac Ee XR RRRRARRRRAVABYIVR FRRPATATAREATROXIYRAKAY ARMAR MV EaREE 21 Editing a Watermark 5 22 nice cit attianiasadeatavaateveddevancedesaamanadnadvina EYE IE Deleting a Watermark ccceeeeeeee eects eee neers eene nene USING Overlay S sers sssieaecaes cane atidanldtansbitestnleeesiiea onsale E a anand ataes cane aaenens What is an Overlay 1 axe tiae cieaeceaad eben caghssuotasnoanaleseauatee tines Creating a New Page Overlay sss memes Using a Page Overlay 4 5 re oit essa kate ume gana Capi eain ioa a sa d a din Ra Deleting a Page Overlay sissecdseteedsavacnsnecadddncssezaceeneiiens ne ARR Ru ARRIERE Chapter 4 Using Windows PostScript Driver Printer Settlngs iesu esterne Rexbpb epe uxRa rans RR dRSu UE UE RANNRSEENRKRRNANNK RU ERAS Dio Tres ee NETT aR Chapter 5 Sharing the Printer Locally Setting Up a Host Computer 20 ceeecee eee e eee erent nett nett nets nemen renes Setting Up a Client CompUtel 21 iced tested dadas uar atis cadi usd t gea Rd RR Va dU a di deca Chapter 6 Using
27. The control board and internal accessories network interface card or memory DIMM are sensitive to static electricity Before installing or removing an internal accessories discharge static electricity from your body by touching something metal such as the metal back plate on any device plugged into a grounded power source If you walk round before finishing installation discharge any static electricity once again Installing a memory DIMM Your machine has a dual in line memory module DIMM slot Use this DIMM slot to install additional memory Your machine has 96 MB of memory It can be expanded to 320 MB However you must remove the preinstalled memory DIMM before upgrading the memory For order information for optional memory DIMMs see page 12 1 1 Turn the machine off and unplug all cables from the machine 2 Grasp the control board cover and slide toward you to open it control board cover 3 Completely open the latch on each side of the DIMM slot and remove the preinstalled memory DIMM 1 latch 2 memory DIMM 4 Take out a new memory DIMM from the plastic bag 5 Holding the memory DIMM by the edges align the notches on the memory DIMM with the grooves on the memory DIMM slot Note The notches and grooves illustrated above may not match those on an actual DIMM and the slot Installing accessories 6 Push the DIMM straight into the DIMM slot until it snaps into place Act
28. The software application is malfunctioning Try printing a job from another application The operating system is malfunctioning Exit Windows and reboot the computer Turn the machine off and then back on again 14 12 Troubleshooting Printing quality problems If the inside of the machine is dirty or paper has been loaded improperly you may notice a reduction in print quality See the table below to clear the Condition Suggested solutions problem Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears Aa Aa Aa Aa Aa Cc Cc Cc Cc Cc on the page The toner supply is low You may be able to temporarily extend the toner cartridge life See page 13 4 If this does not improve the print quality install a new toner cartridge The paper may not meet paper specifications for example the paper is too moist or too rough See page 5 8 If the entire page is light the print resolution setting is too low or the toner save mode is on Adjust the print resolution and turn the toner save mode off See the help screen of the printer driver and page 2 4 respectively A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning See page 13 5 The surface of the LSU part inside the machine may be dirty Clean the LSU See page 13 2 Vertical
29. Up to 50 sheets 75 g m ADF document size Width 142 to 216 mm Length 148 to 356 mm Paper input capacity Tray 1 2 250 multi pages for plain paper 75 g m Multi purpose tray 50 pages for plain paper 5 pages for card stock labels transparencies and envelopes 60 to 163 g m Paper output capacity Output tray 150 sheets face down Rear cover 1 sheet face up Consumables 1 piece toner cartridge system Power rating 110 127 VAC 50 60 Hz 6 4 A 220 240 VAC 50 60 Hz 3 2 A Power consumption Average Less than 520 W Power save mode Less than 20 W Noise level Standby mode Less than 39 dBA Printing Less than 54 dBA Copying mode Less than 55 dBA Warm up Less than 49 dBA Warm up time Less than 20 seconds from sleep mode Operating environment Temperature 10 C to 32 C Humidity 20 to 80 RH Display 16 characters x 2 lines Toner cartridge yield 8 000 pages for starter 4 000 pages Memory 96 MB max 320 MB External dimension WxDxH 466 x 435 4 x 458 mm 18 3 x 17 1 x 18 in Item Description Weight including consumables 18 9 Kg 41 6 Ib Package weight Paper 2 8 Kg 6 17 Ib Plastic 0 7 Kg 1 54 Ib Duty cycle Monthly print Up to 25 000 pages a If the printed paper is not stacked properly turn over the stack of paper in the tray b Sound Pressure Level ISO 77
30. Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance Aficio SP 3200SF SP 3200SF The CE declaration of Comformity is available on the Internet at URL http www ricoh co jp fax ce_doc CE Marking Traceability Information For EU Countries Only Manufacturer Ricoh Co Ltd 3 6 Nakamagome 1 chome Ohta ku Tokyo 143 8555 Japan Authorized representative RICOH EUROPE B V Prof W H Keesomlaan 1 1183 DJ Amstelveen The Netherlands User Information on Electrical amp Electronic Equipment Users in the EU Switzerland and Norway Our Products contain high quality components and are designed to facilitate recycling Our products or product packaging are marked with the symbol below The symbol indicates that the product must not be treated as municipal waste It must be disposed of separately via the appropriate return and collection systems available By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts EE on the environment and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resource
31. Utility Applications Using Printer Settings Utility Hmmm Using Onscreen Help File 1 5 cota tite maa uma ana neg dea kde akt a mies Opening the Troubleshooting Guide sssssesem ne Changing the Status Monitor Program Settings s ssssesssrssrsrsrrrrrerrrrerrrrererenrs Chapter 7 Scanning Scanning Using SmarThEU 5s25522a ctr sten naa soda undi va dd uo ti ga RA uad sd a aid Uninstalling Smarth rU iioi tix xx dX Kx X2 aAa a E AXE axes dane anaes Using SmarThEll 4 2 ir ir eh Ro Rn nR ante RRRRRDRRARRKRARARUARRME RARARAPARDR Ra PAIS Using Onscreen Help File 2 e isset ea titan eaa dei kR qn PR IEYRR Sa Tas Scanning Process with TWAIN enabled Software esseeen nmm Scanning Using the WIA Driver sseseseeeseeennennnememenen emm nennen nnn WINGOWS eC WindoWS MISE sziexosiczsvxsxsteaXa Eau eA REP Ra EEREVA UA REANRSRAN QUE AU SURE ERUIT NONSE eshiywele esM M ERES SET 22 22 22 Chapter 8 USing Your Printer with a Macintosh Installing Software for Macintosh 2 0 cece He memes seme enne memete nene nee nene 30 alniisisie nii deer a a a a a a a 30 Scan MP UE 31 Setting Up tlie Printer iussisse esses aeuo go Sr nar n3 UO ANE I AASA DEE Ei 31 Fora Networksconnected uecens cueva aaa Ea dew ka ee wi rea xe ge uada eu de kx EEE aS RR VE NER 31 FOr a USB connhected e dtuucuctecuasit inia s E sadad a mda statut clade pasa ias asi a dad 31 PrIMUN oe
32. When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution the machine transmits using the highest resolution mode supported by the other fax machine Photo Fax Originals containing shades of gray or photographs Color Fax Originals with colors Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually In this mode memory transmission is not available Note The resolution setting is applied to the current fax job To change the default setting see page 10 2 Darkness You can select the default contrast mode to fax your originals lighter or darker 1 Press Fax 2 Press Menu and then OK when Fax Feature appears on the bottom line of the display 3 Press OK when Darkness appears 4 Press the Scroll buttons until the option you want appears and press OK 5 Press Stop Clear to return to Standby mode Note The darkness setting is applied to the current fax job To change the default setting see page 10 2 Sending a fax automatically Press Fax Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 Ready to Fax appears on the top line of the display Adjust the resolution and the darkness to suit your fax needs Enter the receiving f
33. Windows 98 or higher Windows NT 4 0 can be used only for network supported printers To check for Operating System s that are compatible with your printer refer to Printer Specifications in your Printer User s Guide Internet Explorer version 5 0 or higher for flash animation in HTML Help e If you need to know the exact name of your printer you can check the supplied CD ROM Using Printer Settings Utility Using the Printer Settings Utility you can configure and check print settings 1 From the Start menu select Programs or All Programs Type 104 Printer Settings Utility 2 Change the settings 3 To send the changes to the printer click the Apply button Using Onscreen Help File For more information about Printer Settings Utility click Opening the Troubleshooting Guide Double click the Status Monitor icon on the Windows task bar Double click this icon ak Lam M RN us f 6 09PM Or from the Start menu select Programs or All Programs Type 104 Troubleshooting Guide Using Utility Applications 25 Changing the Status Monitor Program Settings Select the Status Monitor icon on the Windows task bar and right click on the Status Monitor icon Select Options The following window opens Status Monitor Alert Option Display when job is finished for network printer Iv Display when error occurs during printing Schedule an automatic status checking every 3
34. and should not contain air Condition Envelopes should not be wrinkled nicked or otherwise damaged Temperature You should use envelopes that are compatible with the heat and pressure of the machine during operation Use only well constructed envelopes with sharp and well creased folds Do not use stamped envelopes Do not use envelopes with clasps snaps windows coated lining self adhesive seals or other synthetic materials Do not use damaged or poorly made envelopes Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope e Unacceptable O i Envelopes with a peel off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine s fusing temperature of 180 C for 0 1 second The extra flaps and strips might cause wrinkling creasing or jams and may even damage the fuser For the best print quality position margins no closer than 15 mm from the edges of the envelope Avoid printing over the area where the envelope s seams meet lt Loading originals and print media gt Media type Guidelines Transparencies To avoid damaging the machine use only transparencies designed for use in laser printers Transparencies used in the machine must be able to withstand 180 C the machine s fusing temperature Place them on a flat surface after removing
35. available Normal Works well with standard typed or printed originals Light Works well with dark print Dark Works well with light print or faint pencil markings Original Type The original type setting is used to improve the copy quality by selecting the document type for the current copy job To select the document type press Original Type Each time you press the button the following modes are available Text Use for originals containing mostly text Text Photo Use for originals with mixed text and photographs Photo Use when the originals are photographs Copying Reduced or enlarged copy By using the Reduce Enlarge button you can reduce or enlarge the size of a copied image from 25 to 400 when you copy original documents from the scanner glass or from 25 to 100 from the ADF To select from the predefined copy sizes 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the Scroll buttons until the size setting you want appears and press OK To scale the copy by directly entering the scale rate 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the Scroll buttons until Custom appears and press OK 3 Enter the scale rate and press OK to save the selection Note When you make a reduced copy black lines may appear at the bottom of your copy Changing the default copy settings The copy options including darkness original type copy size and number of copies can be set to
36. cloth or paper towel with water 2 Open the scanner lid 3 Wipe the surface of the scanner glass and ADF glass until it is clean and dry 1 white sheet 2 ADF glass 3 scanner lid 4 scanner glass 4 Wipe the underside of the scanner lid and white sheet until it is clean and dry 5 Close the scanner lid Maintaining the toner cartridge Toner cartridge storage To get the most from the toner cartridge keep the following guidelines in mind Do not remove the toner cartridge from its package until ready for use Do not refill the toner cartridge The machine warranty does not cover damage caused by using a refilled cartridge Store toner cartridges in the same environment as your machine To prevent damage to the toner cartridge do not expose it to light for more than a few minutes 13 3 Maintenance Expected cartridge life The toner cartridge yield depends on the amount of toner that print jobs require Average yield for a new toner cartridge is 8 000 standard pages in accordance with the ISO IEC 19752 standard Average yield for the original toner cartridge supplied with the machine is 4 000 standard pages The actual number may also be different depending on the print density of the pages you print on and the number of pages may be affected by operating environment printing interval media type and media size If you print a lot of graphics you may need to change the ca
37. computer which is called host computer on the network The following procedure is for Windows XP For other Windows OS refer to the corresponding Windows User s Guide or online help NOTES e Check the Operating System s that are compatible with your printer Please refer to the OS Compatibility section of Printer Specifications in your Printer User s Guide e If you need to know the exact name of your printer you can check the supplied CD ROM 24 Sharing the Printer Locally Setting Up a Host Computer auURWN Start Windows From the Start menu select Printers and Faxes Double click your printer driver icon From the Printer menu select Sharing Check the Share this printer box Fill in the Shared Name field and then click OK Setting Up a Client Computer avs Right click the Windows Start button and select Explorer Select My Network Places and then right click Search for Computers Fill in the IP address of host computer in Computer name field and click Search In case host computer requires User name and Password fill in User ID and password of host computer account Double click Printers and Faxes Right click printer driver icon select Connect Click Yes if the installation confirm message appears Using Utility Applications If an error occurs while printing the Status Monitor window appears showing the error NOTES To use the this program you need
38. guides it may cause paper paper width guides jams ani SR 5 6 Loading originals and print media In the multi purpose tray The multi purpose tray can hold special sizes and types of print material such as transparencies postcards note cards and envelopes It is useful for single page printing on letterhead or colored paper To load paper in the multi purpose tray 1 Open the multi purpose tray and unfold the multi purpose tray extension as shown If you are using paper flex or fan the edge of the paper stack to separate the pages before loading For transparencies hold them by the edges and avoid touching the print side Oils from your fingers can cause print quality problems Load the paper with the side to be printed on facing up Notes Depending on the media type you are using keep the following loading guidelines Envelopes Flap side down and with the stamp area on the top left side Transparencies Print side up and the top with the adhesive strip entering the machine first Labels Print side up and top short edge entering the machine first Preprinted paper Design side up with the top edge toward the machine Card stock Print side up and the short edge entering the machine first Previously printed paper Previously printed side down with an uncurled edge toward the machine 4 Squeeze the multi purpose tray paper width guides
39. handles incoming data as a single job if it comes in within the specified time When an error occurs while processing data from the computer and the data flow stops the machine waits the specified time and then cancels printing if data flow does not resume 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Job Timeout appears and press OK 4 Press the Scroll buttons until the time setting you want appears and press OK 5 Press Stop Clear to return to Standby mode System setup 3 Software overview This chapter gives you an overview of the software that comes with your machine Further details about installing and using the software are explained in the Software section This chapter includes Supplied software Printer driver features e System requirements Supplied software You must install the printer and scanner software using the supplied CD after you have set up your machine and connected it to your computer This CD provides you with the following software CD Contents Printer Windows Printer driver Use this driver to Scanner take full advantage of your printer s Drivers and features Utilities Type PostScript Printer Description 104 PPD file Use the PostScript driver to print documents with complex fonts and graphics in the PS language Scanner driver TWAIN and Wind
40. information for toner cartridges see page 12 1 Note You can set the machine to disregard the Toner Empty message and to continue printing See page 13 6 1 Open the front cover 2 Pull the toner cartridge out 3 Remove the new toner cartridge from its bag Close the front cover Make sure that the cover is securely closed 4 Remove the packing tape and roll the cartridge 5 or 6 items to distribute the toner Thoroughly roll the cartridge to assure maximum copies per cartridge Save the box and the plastic bag for shipping Notes If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 5 Hold the toner cartridge by the handle and slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely 6 Close the front cover Make sure that the cover is securely closed Cleaning the drum If there are streaks or spots on your print the OPC drum of the toner cartridge may require cleaning 1 Before starting the cleaning procedure make sure that paper is loaded in the machine Press Menu until System Setup appears on the bottom line of the display and press
41. is a problem with the network Contact your network administrator Power Failure Power has turned off then on and the machine s memory has not been back up The job which you were trying to do before the power failure must be completely re done lt Troubleshooting gt Message Meaning Suggested solutions Retry Redial The machine is waiting for a specified time interval to redial a previously busy station You can press OK to immediately redial or Stop Clear to cancel the redial operation Scanner locked The scanner module is locked Unlock the scanner and press Stop Clear Self Diagnostic LSU The LSU Laser Scanning Unit in your printer is checking some problems detected Please wait a few minutes Self Diagnostic The engine in your Please wait a few Temperature machine is checking minutes some problems detected Send Error There is a problem Configure the AUTH in SMTP authentication setting authentication Send Error There is a problem Configure the DNS DNS in DNS setting Send Error There is a problem Configure the POP3 POP3 in POP3 setting Send Error There is a problem Change to the available SMTP in SMTP server Send Error There is a problem Configure your network Wrong Config on the network interface card interface card correctly Stop Pressed Stop Clear has be
42. must have a mail client program like Outlook Express which has been set up with your e mail account eFolder Scanning an image and saving it to a folder Allows you to scan an image preview it and save it to the folder of your choice eOCR Scanning an image and performing text recognition Allows you to scan an image preview it and send it to the OCR program for text recognition Recommended Scan Option for OCR Resolution 200 or 300 dpi Image Type Grayscale or Black amp White eWeb Scanning an image previewing it and publishing it on a web site using the specified file format for the image you want to publish eSettings Customizing settings of Scan To basic functions Allows you to customize settings for Application E mail OCR and Web functions 5 Click the service icon according to your job 6 SmarThru 4 opens for the selected service Adjust the scan settings 7 To start scanning click Scan NOTE If you want to cancel the scan job click Cancel Using Onscreen Help File For more information about SmarThru click at the top right corner of the window The SmarThru Help window opens and allows you to view onscreen help supplied on the SmarThru program Scanning Process with TWAIN enabled Software If you want to scan documents using other software you will need to use TWAIN compliant software such as Adobe PhotoDeluxe or Adobe Photoshop The first time you scan with you
43. number of the fax machine to which faxes are to be sent and press OK 8 Press Stop Clear to return to Standby mode Subsequent sent faxes will be forwarded to the specified fax machine Forwarding sent faxes to email address You can set the machine to send copies of all outgoing faxes to a specified destination in addition to the email address you entered 1 PressFax 2 Press Menu until Fax Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Forward appears and press OK Press the Scroll buttons until E mail appears and press OK Press the Scroll buttons until Send Forward appears and press OK 6 Press the Scroll buttons to select On and press OK Enter your email address and press OK Enter the email address to which faxes are to be sent and press OK 9 Press Stop Clear to return to Standby mode Subsequent sent faxes will be forwarded to the specified email address Forwarding received faxes to another fax machine You can set your machine to forward incoming faxes to another fax number during a specified time period When a fax arrives at your machine it is stored in memory Then the machine dials the fax number that you have specified and sends the fax 1 PressFax 2 Press Menu until Fax Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Forward appears and press OK Press OK when Fax appears Press the Scroll buttons
44. of the printer properties window is similar e If you need to know the exact name of your printer you can check the supplied CD ROM This chapter includes e Printing Multiple Pages on One Sheet of Paper N Up Printing e Printing Posters e Printing Booklets e Printing on Both Sides of Paper e Printing a Reduced or Enlarged Document e Fitting Your Document to a Selected Paper Size e Using Watermarks e Using Overlays 18 Advanced Printing Printing Multiple Pages on One Sheet of Paper N Up Printing You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size and arranged in the order you specify You can print up to 16 pages on one sheet 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 From the Layout tab choose Multiple Pages per Side in the Layout Type drop down list Select the number of pages you want to print per sheet 1 2 4 6 9 or 16 in the Pages per Side drop down list Select the page order from the Page Order drop down list if necessary Check Print Page Border to print a border around each page on the sheet Click the Paper tab select the paper source size and type Click OK and print the document amp C4 Cte wp Printing Posters This fe
45. or Enlarged Document on page 20 e For details see Fitting Your Document to a Selected Paper Size on page 20 Basic Printing 15 Graphics Tab Use the following Graphic options to adjust the print quality for your specific printing needs See Printing a Document on page 12 for more information on accessing printer properties Click the Graphic tab to display the properties shown below L3 Printing Preferences PR Layout Paper Graphic Extras About Resolution S Image Mode 3 Printer Setting ga 2 O Normal Test Enhancement Toner nde A4 Printer Setting 8 26 x 11 69 in o9 Hase O Un O mm 9 inch S Oot Copies 1 Resolution 600 dpi Favorites Untitled v Advanced Options Save OK Cancel Help Resolution The higher the setting the sharper the clarity of printed characters and graphics The higher setting also may increase the time it takes to print a document Image Mode The available options are Normal and Text Enhance e Printer Setting If you select this option this feature is determined by the setting you ve made on the control panel of the printer Normal This setting is for normal documents Text Enhance Image Mode allows the user to enhance printouts Toner Save Mode Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality
46. phone The machine receives the fax Press the buttons slowly in sequence If you still hear the fax tone from the remote machine try pressing 3c 9 3 once again x 9 x is the remote receive code preset at the factory The first and the last asterisks are fixed but you can change the middle number to whatever you wish For details about changing the code see page 10 1 Receiving automatically in Ans Fax mode To use this mode you must attach an answering machine to the EXT Socket on the back of your machine If the caller leaves a message the answering machine stores the message as it would normally If your machine detects a fax tone on the line it automatically starts to receive the fax Notes f you have set your machine to Ans Fax mode and your answering machine is switched off or no answering machine is connected to EXT socket your machine automatically goes into Fax mode after a predefined number of rings If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring If you are in Tel mode manual reception when the answering machine is connected to your machine you must switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Receiving faxes using DRPD mode Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different t
47. press OK 3 Press the Scroll buttons until Paper Source appears and press OK 4 Press the Scroll buttons until Fax Tray appears and press OK 5 Press the Scroll buttons until the paper tray you want appears and press OK 6 Press Stop Clear to return to Standby mode Changing receiving modes 1 PressFax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons until Receiving appears and press OK 4 Press OK when Receive Mode appears 5 Press the Scroll buttons until the fax reception mode you want appears In Fax mode the machine answers an incoming fax call and immediately goes into the fax reception mode In Tel mode you can receive a fax by pressing On Hook Dial and then Start You can also pick up the handset of the extension phone and then press the remote receive code See page 9 4 In Ans Fax mode an answering machine attached to your machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the machine automatically switches to Fax mode to receive the fax See page 9 4 In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers For further details see page 9 4 6 Press OK to s
48. section The machine is malfunctioning Check the display message on the control panel to see if the machine is indicating a system error 14 11 Troubleshooting Condition Possible cause Suggested solutions Condition Possible cause Suggested solutions The The paper source For many software applications Pages The toner cartridge Redistribute the toner if machine selection in the the paper source selection is print but is defective or out of necessary See page 13 4 selects printer properties found under the Paper tab within are blank toner If necessary replace the toner print may be incorrect the printer properties Select the cartridge materials correct paper source See the from the printer driver help screen The file may have Check the file to ensure that it wrong blank pages does not contain blank pages paper source Some parts such as Contact a service representative the controller or the A print job The job may be very Reduce the complexity of the board may be is complex page or try adjusting the print defective extremely quality settings slow The The setting in the Select Download as Bit Image If you are using From the Start menu choose illustrations software application in the TrueType Options window Windows 98 Me the Settings and then Printers print is wrong of the graphic properties and Spool Setting may Right click the Printer Driver incorrectly p
49. the Scroll buttons until the name and number you want appears You can search upwards or downwards through the entire memory in alphabetical order Searching with a particular first letter 1 If necessary press Fax 2 Press Address Book until Search amp Dial appears on the bottom line of the display and press OK 3 Press the Scroll buttons until the number category you want appears and press OK 4 Press the Scroll buttons until ID appears and press OK 5 Enter the first few letters of the name you want and press OK 6 Press the Scroll buttons until the name you want appears and press OK Deleting a Phone Book entry You can delete entries in Phone Book one by one 1 Press Address Book until Delete appears on the bottom line of the display and press OK 2 Press the Scroll buttons until the number category you want appears and press OK 3 Press the Scroll buttons until the searching method you want appears and press OK Select Search All to search for an entry by scanning through all entries in Phone Book 10 4 Fax setup Select Search ID to search for an entry by the first few letters of the name Press the Scroll buttons until the name you want appears and press OK Or enter the first letters and press OK Press the Scroll buttons until the name you want appears and press OK Press OK Press OK when Yes appears to confirm the deletion Press Stop Clear to return to Standby mode Printing Pho
50. the paper and originals revolve A safety device is being installed so that the machine can be operated safely But take care not to touch the rollers during operation An injury might occur Fire and breakdown can result from heavy accumulation of dust inside this machine Consult your service representative for details about and charges for cleaning the machine s interior f you have to move the machine when the optional paper tray unit is attached do not push on the main unit s top section Doing so can cause the optional paper tray unit to detach possibly resulting in injury Power Supply The socket outlet shall be in stalled near the product and shall be easily accessible Ozone Safety This product generates ozone during operation Normally the ozone level is safe for operators If ozone odor may appear ventilate the room For Fax or Telephone When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near water for example near a bathtub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Use only No 26 AWG or larger telecommunication line cord SA
51. the status of your machine See page 1 4 through 30 3 Address Book Allows you to store frequently used fax numbers in 15 Darkness Adjusts the document brightness for the current copy memory or search for stored fax numbers or email addresses Also job allows you to print an Address Book Phone Book list 4 Resolution Adjusts the document resolution for the current fax job 16 Original Type Selects the document type for the current copy job 5 Redial Pause In Standby mode redials the last number or in Edit 17 Reduce Enlarge Makes a copy smaller or larger than the original mode inserts a pause into a fax number 6 Fax Activates Fax mode 18 USB Print Allows you to directly print files stored on a USB Memory device when it is inserted into the USB memory port on the front of your machine 7 Copy Activates Copy mode 19 Duplex Allows you to print documents on both sides of the paper 8 Scan Email Activates Scan mode 20 Toner Save Allows you to save on toner by using less toner in printing 9 Display Shows the current status and prompts during an operation 21 Number keypad dials a number or enters alphanumeric characters 10 Menu Enters Menu mode and scrolls through the available menus 22 On Hook Dial Engages the telephone line 11 Scroll buttons Scroll through the options available in the selected 23 Stop Clear Stops an operation at any time In Standby mode menu and increase or decrease values clears cancels the co
52. the watermark prints on the first page only Select watermark options You can select the font name style size or grayscale level from the Font Attributes section and set the angle of the watermark from the Message Angle section Click Add to add a new watermark to the list When you have finished editing click OK and start printing To stop printing the watermark select lt No Watermark gt from the Watermark drop down list Advanced Printing 21 Editing a Watermark 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 Click the Extras tab and click the Edit button in the Watermark section The Edit Watermark window appears Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options Click Update to save the changes Click OK until you exit the Print window Deleting a Watermark 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 From the Extras tab click the Edit button in the Watermark section The Edit Watermark window appears Select the watermark you want to delete from the Current Watermarks list and click Delete Click OK until you exit the Print window Dear ABC Regards WORLD BEST WORLD BEST Using Overlays
53. them from the machine Do not leave them in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing To avoid smudging caused by fingerprints handle them carefully To avoid fading do not expose printed transparencies to prolonged sunlight Ensure that transparencies are not wrinkled curled or have any torn edges Labels To avoid damaging the machine use only labels designed for use in laser printers When selecting labels consider the following factors Adhesives The adhesive material should be stable at 180 C the machine s fusing temperature Arrangement Only use labels with no exposed backing between them Labels can peel off sheets that have spaces between the labels causing serious jams Curl Prior to printing labels must lie flat with no more than 13 mm of curl in any direction Condition Do not use labels with wrinkles bubbles or other indications of separation Make sure that there is no exposed adhesive material between labels Exposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components Do not run a sheet of labels through the machine more than once The adhesive backing is designed for only a single pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged
54. tray 20 Ib bond paper for the Legal 216 x 356 mm 8 5 x 14 inches 60 to 163 g m 16 to 43 Ib tray l Folio 216 x 330 2 mm 8 5 x 13 inches bond for the multi purpose 50 sheets for the multi tray purpose tray Oficio 216 x 343 mm 8 5 x 13 5 inches A4 210 x 297 mm 8 27 x 11 69 inches JIS B5 182 x 257 mm 7 18 x 10 12 inches ISO B5 176 x 250 mm 6 93 x 9 84 inches Executive 184 2 x 266 7 mm 7 25 x 10 5 inches A5 148 5 x 210 mm 5 85 x 8 27 inches A6 105 x 148 5 mm 4 13 x 5 85 inches Envelope Envelope B5 176 x 250 mm 6 93 x 9 84 inches 75 to 90 g m 20 Ib to 24 Ib 5 sheets of 75 g m 20 Ib bond bond in the multi purpose Envelope Monarch 98 4 x 190 5 mm 3 88 x 7 5 inches tray Envelope COM 10 105 x 241 mm 4 12 x 9 5 inches Envelope DL 110 x 220 mm 4 33 x 8 66 inches Envelope C5 162 x 229 mm 6 38 x 9 02 inches Envelope C6 114 x 162 mm 4 49 x 6 38 inches Transparency Letter A4 Refer to the Plain paper section 138 to 146 g m 37 to 39 Ib 5 sheets of 75 g m 20 Ib bond bond in the multi purpose tray Labels Letter Legal Folio Refer to the Plain paper section 120 to 150 g m 32 to 40 Ib 5 sheets of 75 g m 20 Ib AA JIS B5 ISO B5 bond bond in the multi purpose Executive A5 A6 tray Card stock Letter Legal Folio Refer to the Plain paper section 60 to 163 g m 16 to 43 Ib 5 sheets of 75 g m 20 Ib A4 JIS B5 ISO B5 bond bond in the multi purpose Executive A5 A6 tray Minimum size custom 76 x 127 mm
55. until Rcv Forward appears and press OK o0 a Fk Oo Press the Scroll buttons until Forward appears and press OK To set the machine to print out a fax when fax forwarding has been completed select Forward amp Print 7 Enterthe number of the fax machine to which faxes are to be sent and press OK Enter the starting time and press OK Enter the ending time and press OK 10 Press Stop Clear to return to Standby mode Subsequent received faxes will be forwarded to the specified fax machine Forwarding received faxes to email address You can set your machine to forward incoming faxes to the email address you entered 1 PressFax 2 Press Menu until Fax Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Forward appears and press OK Press the Scroll buttons until E mail appears and press OK Press the Scroll buttons until Rcv Forward appears and press OK on Oo Press the Scroll buttons until Forward appears and press OK To set the machine to print out a fax when fax forwarding has been completed select Forward amp Print Enter your email address and press OK Enter the email address to which faxes are to be sent and press OK Press Stop Clear to return to Standby mode Subsequent received faxes will be forwarded to the specified email address 9 8 lt Faxing gt 1 0 Fax setup This chapter gives you information on setting up your machine for recei
56. want from the Border drop down list 5 Click Print and the printer prints the selected number of pages on one side of each page Duplex Printing You can print on both sides of the paper Before printing in the duplex mode decide on which edge you will be binding your finished document The binding options are Long Edge Binding Which is the conventional layout used in book binding Short Edge Binding Which is the type often used with calendars 1 From your Macintosh application select Print from the File menu 2 Select the Layout Printer HJ Presets Standard RJ Layout E Pages per Sheet GOO M Border None 1 Layout Direction N Two Sided Printing f9 Off O Long Edge Binding O Short Edge Binding Q C Preview Save As PDF C Fax A Mac OS 10 3 3 Select a binding orientation from Two Sided Printing option 4 Click Print and the printer prints on both sides of the paper CAUTION If you have selected duplex printing and then try to print multiple copies of a document the printer may not print the document in the way you want In case of Collated copy if your document has odd pages the last page of the first copy and the first page of the next copy will be printed on the front and back of one sheet In case of Uncollated copy the same page will be printed on the front and back of one sheet Therefore if you need multi
57. when Machine Setup appears 4 Press the Scroll buttons until Import Setting appears and press OK 5 Press the Scroll buttons until the data type you want appears and press OK 6 Pressthe Scroll buttons until the file containing the data you want to restore appears and press OK 7 Press OK when Yes appears to restore the backup file to the machine 8 Press Stop Clear to return to Standby mode Managing USB memory You can delete image files stored on a USB memory device one by one or all at once by reformatting the device Note After deleting files or reformatting a USB memory device files cannot be restored Therefore confirm that you no longer need the data before deleting it Deleting an image file 1 Insert the USB memory device into the USB memory port on your machine 2 Press Scan Email 3 Press OK when Scan to USB appears on the bottom line of the display 4 Press the Scroll buttons until File Manage appears and press OK 5 Press OK when Delete appears 6 Press the Scroll buttons until the folder or file you want appears and press OK Note If you see D in the front of a folder name there are one or more folders in the selected folder If you selected a file the display shows the size of the file for about 2 seconds Go to the next step If you selected a folder press the Scroll buttons until the file you want to delete appears and press OK 11 3 Using USB flash memory 7 8
58. 04 See page 8 3 Before scanning you can set the scan options for your scan job See page 8 5 1 Make sure that your machine is connected to a network 2 Load originals face up into the ADF or place a single original on the scanner glass For details about loading an original see page 5 1 3 Press Scan Email 4 Press the Scroll buttons until Scan to SMB appears on the bottom line of the display and press OK 5 Enter the user ID and press OK 6 Enter the password and press OK 7 Press the Scroll buttons until the SMB server you want appears and press OK or Start 8 Press the Scroll buttons until the file format you want appears and press OK or Start The machine begins scanning and then sends the file to the specified server Changing the settings for each scan job Your machine provides you with the following setting options to allow you to customize your scan jobs Scan Size Sets the image size Original Type Sets the original document type Resolution Sets the image resolution Scan Color Sets the color mode Scan Format Sets the file format in which the image is to be saved If you select TIFF or PDF you can select to scan multiple pages Depending on the selected scan type this option may not appear To customize the settings before starting a scan job 1 Press Scan Email 2 Press Menu until Scan Feature appears on the bottom line of the display and press OK 3 Press the Scroll buttons u
59. 79 c Average cartridge yield declared in accordance with ISO IEC 19752 The number of pages may be affected by operating environment printing interval media type and media size Printer specifications Item Description Printing method Laser Beam Printing Printing speed Up to 28 ppm in A4 30 ppm in Letter Duplex printing speed Up to 19 ipm in A4 21 ipm in Letter First print out time 8 5 seconds from ready Print resolution Up to 1 200 x 1 200 dpi effective output Printer language PCL 6 PS 3 OS Compatibility Windows 98 Me NT 4 0 2000 XP 2003 Vista Macintosh 10 3 10 4 Interface IEEE 1284 Parallel High Speed USB 2 0 Ethernet 10 100 Base TX Embedded type a Print speed will be affected by operating system used computing performance application software connecting method media type media size and job complexity b Print speed will be affected by the paper size The print speed for smaller paper size will become lower than that for A4 or Letter size 16 1 Specifications Scanner and copier specifications Item Description Compatibility TWAIN standard WIA standard Scanning method ADF and Flat bed Color CCD Charge Coupled Device module Resolution Optical 600 x 1 200 dpi mono and color Enhanced 4 800 x 4 800 dpi Effective scanning Scanner glass 297 mm length AD
60. Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name c MFPOOOOFOQASEFO6 10 88 188 107 NOTE If a firewall has been enabled on this PC this may be preventing the installer from detecting the printer Temporarily disable the firewall on this PC before continuing with the installation Back Cancel e If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the printer e To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button 6 After the installation is finished a window appears asking you to print a test page If you so desire select the checkbox and click Finish Otherwise just click Finish Setup Completed I d like to print a test page Setup has finished installing Type 104 on your computer NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Reinstalling Printer Software on page 10 8 Custom Installation You can choose individual components to install and set a specific IP address 1 Make sure that the printer is connected to your
61. F 356 mm Effective scanning Max 208 mm width Color bit depth 24 bit Mono bit depth 1 bit for Black amp White mode 8 bit for Gray mode Copy speed Up to 28 ppm in A4 30 ppm in Letter Copy resolution Scan up to 600 x 300 text text photo up to 600 x 600 photo using platen up to 600 x 300 photo using ADF Print up to 600 x 600 text text photo photo Zoom rate Scanner glass 25 to 400 ADF 25 to 10096 Multiple copies 1 to 99 pages Grayscale 256 levels a Copy Speed is based on Single Document Multiple Copy Facsimile specifications Item Description Compatibility ITU T Group 3 Applicable line Public Switched Telephone Network PSTN or behind PABX Data coding MH MR MMR JBIG JPEG Color fax transmission JPEG Modem speed 33 6 Kbps Transmission speed Approx 3 seconds page Maximum document length Scanner glass 297 mm Automatic document glass 356 mm Resolution Standard 203 x 98 dpi Fine 203 x 196 dpi Super Fine 300 x 300 dpi Photo 203 x 196 dpi Color 200 x 200 dpi Memory 6 MB Halftone 256 levels Auto dialer Speed dialing up to 240 numbers a Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart 162 Specifications INDEX Numerics 2 4 up special copy 6 2 A accessories installing memory DIMM 15 1 o
62. LR Empty Msg appears and press OK 4 Select On and press OK 5 Now the Toner Empty Replace Toner message does not appear but the Replace Toner message will remain for reminding you that the new cartridge needs to be installed for quality Note Once you have selected On this setting will be permanently written to the memory of the toner cartridge and this menu will be disappeared from the Maintenance menu Managing your machine from the website If you have connected your machine to a network and set up TCP IP network parameters correctly you can manage the machine via Web Image Monitor Type 104 an embedded web server Use Web Image Monitor Type 104 to View the machine s device information and check its current status Change TCP IP parameters and set up other network parameters Change the printer properties Set the machine to send email notifications to let you know the machine s status Get support for using the machine To access Web Image Monitor Type 104 1 Start a web browser such as Internet Explorer from Windows 2 Enterthe machine IP address http xxx xxx xxx xxx in the address field and press the Enter key or click Go Your machine s embedded website opens Checking the machine s serial number When you call for service the machine s serial number may be required You can check the serial number by taking the following steps 1 Press Menu until System Setup appears on the bottom line of th
63. Mode Maintenance Power Save Clean Drum Scan PWR Save Timeout Ignore Toner CLR Empty Msg Supplies Life Serial Number Clear Setting NetScanTimeout Job Timeout Import Setting Export Setting Paper Setup Paper Size Paper Type Paper Source 2 1 System setup Changing the display language To change the language that appears on the control panel follow these steps 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Language appears and press OK 4 Press the Scroll buttons until the language you want appears and press OK 5 Press Stop Clear to return to Standby mode Setting the date and time The current date and time are shown on the display when your machine is on and ready to work All of your faxes will have the date and time printed on them Note If power to the machine is cut off you need to reset the correct time and date once the power has been restored 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Date amp Time appears and press OK 4 Enter the correct time and date using the number keypad Month 01to 12 Day 01 to 31 Year requires four digits Hour 01 to 12 12 hour mode 00 to 23 24 hour mode Minute 00 to 59 Note The date format may differ fro
64. OK Press the Scroll buttons until Maintenance appears and press OK Press OK when Clean Drum appears The machine prints out a cleaning page Toner particles on the drum surface are affixed to the paper If the problem remains repeat steps 1 through 4 Maintenance Printing continuously when the Toner Empty message appears When the toner cartridge is nearly empty the machine shows the Toner Empty message and stops printing You can set the machine to disregard this message when it appears and to continue printing even though print quality is not optimal 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Maintenance appears and press OK 3 Press the Scroll buttons until Ignore Toner appears and press OK 4 Press the Scroll buttons until the desired status appears and press OK If you select off the received fax cannot be printed until you install a new toner cartridge However faxes can be received into memory as long as it allows 5 Press Stop Clear to return to Standby mode Clearing the Toner Empty Replace Toner message When the Toner Empty Replace Toner message appears you can configure not to see this message again not to disturb you 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Maintenance appears and press OK 3 Press the Scroll buttons until C
65. PS IP 10 88 188 107 X r You can change the printer name by selecting the name and entering a new name in the Printer Name Field lf you want other users on the network to access this printer click the check box in Share Name field and enter a share name that users will easily identify If you want this printer to be the default printer click the button in Default field Setting up this printer on a server Next gt Cancel To install this software on a server select the Setting up this printer on a server checkbox Installing Printer Software in Windows 7 After the installation is finished a window appears asking you to print a test page If you so desire select the checkbox and click Finish Otherwise just click Finish Setup Completed I d like to print a test page Setup has finished installing Type 104 on your computer NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Reinstalling Printer Software on page 10 10 Reinstalling Printer Software You can reinstall the software if installation fails 1 2 3 4 Start Windows From the Start menu select Programs or All Programs Type 104 Maintenance Select Repair and click Next The list of printers available on the network appears Select the printer you want to install from the list and then click Next 2 Type 104 X Sele
66. RSR DAR RS ED 14 2 Understanding display messages sse e en ennt nnnm nennen en nene entren nennen nene enne enne 14 7 Toner cartridge related messages isror entes etos aee ue bu eta died iid aeiaai iiiaae 14 10 Solving other probleiris uiro rr ED RERO PONI ER E Pe RERRMEHED GE RM tese teri exec ERES 14 11 Installing accessories Precautions when installing accessories sesssseeeneeneneene nennen enne 15 1 Installing a memon DIMM m 15 1 Specifications General SPECHICATIOMS sssrin a reani iaieiiea e a aee e dosed a a dedia airina 16 1 Printer SpecifiCatloriS ier etre Orr Pa PO ORO D icnecacessactscevacsdasiceastancseapectsseeteausiea scneszancs exvdcbensacees 16 1 Scanner and copier Sp cifications P 16 2 Facsimil Specifications P EEA 16 2 Index Safety Information When using this machine the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property N WARNING Disconnect the power plug by pulling the plug not the cable if the p
67. SB memory device with an A plug type connector gt Use only a metal shielded SA USB memory device Note There are two USB plug types M 9 a Insert a USB memory device into the USB memory port on the front of your machine Notes Do not remove the USB memory device while the machine is in operation or writing to or reading from USB memory This may damage your machine If your USB memory device has certain features such as security settings and password settings your machine may not automatically detect it For details about these features see the device s User s Guide Scanning to a USB memory device You can scan a document and save the scanned image onto a USB memory device There are two ways of doing this you can scan to the device using the default settings or you can customize your own scan settings Scanning 1 Insert a USB memory device into the USB memory port on your machine 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Scan Email 4 Press OK when Scan to USB appears on the bottom line of the display 11 1 Using USB flash memory Press OK or Start when USB appears Your machine begins scanning the original and then asks if you want to scan another page Press OK when Yes appears to scan more pages Load an original and press Start Otherwise p
68. T ll TRE E TIN NS e NS Q o s LAE hd e ad e eeeeee e 2e2e e000060 06 dae e LIE e LEE EENEE e CHATTY AAT Laser MFP User s Guide Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use please be sure to read the Safety Information in this manual before using the machine Contents of this manual are subject to change without prior notice In no event will the company be liable for direct indirect incidental or consequential damages as a result of handling or operating the machine Copyright 2007 e Centronics is a trademark of Centronics Data Computer Corporation PCL and PCL 6 are trademarks of Hewlett Packard company Microsoft Windows Windows 98 Windows Me Windows 2000 Windows NT 4 0 Windows XP Windows 2003 and Windows Vista are registered trademarks of Microsoft Corporation PostScript 3 is a trademark of Adobe System Inc UFST and MicroType are registered trademarks of Monotype Imaging Inc TrueType LaserWriter and Macintosh are trademarks of Apple Computer Inc All other brand or product names are trademarks of their respective companies or organizations CONTENTS 1 Introduction Seca d E 1 1 ulcer eee 1 2 Uriderstanding the Stat s LED ice rte ree Pnk s aee r O Doce
69. VE THESE INSTRUCTIONS Laser Safety This equipment is considered a class 1 laser device This equipment contains a 15 milliwatt 775 800 nanometer wavelength AlGaAs laser diode The following marking is attached on the back of the equipment CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure For North America CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products This equipment contains a 15 milliwatt 775 800 nanometer wavelength AlGaAs laser diode This equipment does not emit hazardous radiation since the beam is totally enclosed during all customer modes of operation and maintenance Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Notes for Users LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL STATE OR FEDERAL LAWS cE Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Declaration of Conformity Notice to
70. You can enter an ID of up to 8 characters The first character must be a letter The PIN must be 4 digits 7 Click Next 8 ClickFinish Your machine is added to the ScanClair program and you can now scan images through the network Note You can change the scanner properties of your machine and the scan settings from the ScanClair window Click Properties and set the options in each tab Registering authorized users To use an FTP server or SMB server or to send an email you need to register authorized users using Web Image Monitor Type 104 You can add up to 50 users 1 Enter your machine s IP address as the URL in a browser and click Go to access the web site of your machine 2 Click Machine Settings and User Authentication 3 Click Add 4 Select the index number where the corresponding entry will be stored from 1 to 50 5 Enter your name user ID password and e mail address You need to enter the registered user ID and password in the machine when you start scanning to FTP SMB or e mail from the control panel 6 Click Apply Setting up an e mail account To scan and send an image as an email attachment you need to set up network parameters using Web Image Monitor Type 104 1 Enter your machine s IP address as the URL in a browser and click Go to access the web site of your machine Click Machine Settings and E mail Setup Select IP Address or Host Name Enter the IP address in dotted decimal notation o
71. acing toner cartridge 13 6 reports print 13 1 ringer 2 3 S scan power save mode 2 4 ScanClair Type 104 program adding scanners 8 2 problems 14 17 scanner glass cleaning 13 3 loading documents 5 1 scanning default setting change 8 5 scan settings 8 5 to application 8 1 to email 8 4 to FTP server 8 4 to network computer 8 3 to SMB server 8 5 USB flash memory 11 1 secure receiving mode 9 5 sending a fax automatically 9 2 manually 9 2 sounds set 2 3 speaker sound 2 3 speaker volume 2 3 special copy features 6 2 special print media guidelines 5 4 specifications facsimile 16 2 general 16 1 paper 5 3 printer 16 1 scanner and copier 16 2 speed buttons set 10 3 speed dial numbers set 10 3 Status LED 1 4 supplies order information 12 1 system requirements Macintosh 3 2 T Tel mode receiving mode 9 4 toner cartridge cleaning 13 5 maintaining 13 3 redistributing 13 4 replacing 13 5 13 6 toner save mode use 2 4 U USB flash memory data backup 11 3 managing 11 3 printing 11 2 scanning 11 1 V volume adjust ringer 2 3 speaker 2 3 W Windows problems 14 18 Software section SOFTWARE SECTION CONTENTS Chapter 1 Installing Printer Software in Windows Installing Printer SoftWare 12 5 str piment daa ue ce std ai Td ce dtu cu ten cx cu cxx du i sae anatalnauaadeane MARE REA 4 Installing Software for Local Printing ssssssssessseeeeemm mene meme eene
72. acters Space BCabce EFdef3 Ighi4 Ljkl 5 Om noo 6 V tu v 8 H K N QRSpqrs 7 U X YZwxyze9 O OO OTN OO oo BP WwW DY s a v z c io o amp 0 2 3 lt System setup gt Correcting numbers or names If you make a mistake while entering a number or name press the left Scroll button to delete the last digit or character Then enter the correct number or character Inserting a pause With some telephone systems you must dial an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up speed buttons or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number A appears on the display at the corresponding location Using the save modes Toner Save mode Toner Save mode allows your machine to use less toner on each page Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode but it reduces print quality To turn this mode on or off press Toner Save Note When PC printing you can also turn on or off Toner Save mode in the printer properties See the Software section Power Save mode Power Save mode allows your machine to reduce power consumption when it is not in actual use Y
73. after printing to produce a booklet 1 To change the print settings from your software application access the printer properties See Printing a Document on page 12 From the Layout tab choose Booklet Printing from the Layout Type drop down list NOTE The Booklet Printing option is not available for all the paper size In order to find out the available paper size for this feature select the paper size in the Size option on the Paper tab then check if the Booklet Printing in a Layout Type drop down list on the Layout tab is activated 3 4 Click the Paper tab and select the paper source size and type Click OK and print the document After printing fold and staple the pages Printing on Both Sides of Paper You can print on both sides of a sheet of paper Before printing decide how you want your document oriented The options are None Long Edge which is the conventional layout used in book binding Short Edge which is the type often used with calendars m T E 4E A Short Edge LULL co e A Long Edge NOTES e Do not print on both sides of labels transparencies envelopes or thick paper Paper jamming and damage to the printer may result e To use double sided printing you can use only the following paper sizes A4 Letter Legal and Folio with a weight of 20 24 Ibs 75 90g
74. age Allows you to edit an image you have saved as a graphic file and send it to a selected application or folder email it or publish it on a web site eCopy Allows you to produce professional quality copies You can make black and white or color copies of an image if your machine supports it and customize the copy settings ePrint Allows you to print images you have saved You can print images in black and white or color mode if your machine supports it eFax Allows you to fax images or files you have saved on your computer This is available when your machine supports the fax feature Scanning 27 4 Click Scan To The Scan To menu bar appears on the SmarThru 4 window Type 104 v BUE Scan To Image Copy Print Fax 7 Scan To Application E mail Folder OCR Web Settings E menu bar FE 2 Scan 3 plicatic Scan Settings Image Type True Color 24 bit E mE 7 Adjust the scan Hes 300 dp E settings Scan Area Letter Source Auto Select J i Scan Multiple Properties 2550 x 3300 pixels 24 08 MB Click to start san SST ij scanning Scan To lets you use the following services eApplication Scanning an image and placing it in an image editor application such as Paint or Adobe Photoshop eE mail Scanning an image and emailing it Allows you to scan an image preview it and email it NOTE To send an image by e mail you
75. and adjust them to the width of the paper Do not force too much or the paper will be bent which will result in a paper jam or skew 5 After loading paper set the paper type and size for the multi purpose tray See page 5 8 for copying and faxing or the Software section for PC printing Notes The settings made from the printer driver override the settings on the control panel Make sure to open the rear cover when you print on transparencies If not they may tear while exiting the machine 6 After printing fold the multi purpose tray extension and close the multi purpose tray 5 7 Loading originals and print media Tips on using the multi purpose tray Load only one size of print media at a time in the multi purpose tray To prevent paper jams do not add paper when there is still paper in the multi purpose tray This also applies to other types of print media Print media should be loaded face up with the top edge going into the multi purpose tray first and be placed in the center of the tray Always load only the print media specified in page 5 2 to avoid paper jams and print quality problems Flatten any curl on postcards envelopes and labels before loading them into the multi purpose tray Make sure to open the rear cover when you print on transparencies If not they may tear while exiting the machine Setting the paper size and type After loading paper in the paper tray you nee
76. and dust Otherwise a fire or an electric shock might occur Do not place the machine on an unstable or tilted surface If it topples over an injury might occur Do not use aluminum foil carbon paper or similar conductive paper to avoid a fire or machine failure Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily Do not open toner containers forcefully Toner can spill dirtying your clothes or hands and possibly resulting in accidental ingestion If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary If toner or used toner gets into your eyes flush immediately with large amounts of water Consult a doctor if necessary If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary N CAUTION Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner If your skin comes into contact with toner wash the affected area thoroughly with soap and water If toner gets on your clothing wash with cold water Hot water will set the toner into the fabric and may make removing the stain impossible Do not look into the lamp it can damage your eyes When loading paper take care not to trap or injure your fingers During operation rollers for transporting
77. areas generally rounded occur randomly on the page A single sheet of paper may be defective Try reprinting the job The moisture content of the paper is uneven or the paper has moist spots on its surface Try a different brand of paper See page 5 8 The paper lot is bad The manufacturing processes can cause some areas to reject toner Try a different kind or brand of paper f these steps do not correct the problem contact a service representative Vertical repetitive defects AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc If marks repeatedly appear on the printed side of the page at even intervals The toner cartridge may be damaged If a repetitive mark occurs on the page print a cleaning sheet several times to clean the cartridge see page 13 5 After the printout if you still have the same problems remove the toner cartridge and install a new one See page 13 5 Parts of the machine may have toner on them If the defects occur on the back of the page the problem will likely correct itself after a few more pages The fusing assembly may be damaged Contact a service representative 14 13 Troubleshooting Condition Suggested solutions Condition Suggested solutions Background scatter Background scatter results from bits of toner randomly distributed on the printed page The paper may be too damp Try printing with a different b
78. atch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture f background scatter occurs on an envelope change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or the printer properties Misformed f characters are improperly formed and characters producing hollow images the paper stock may i be too slick Try a different paper See page AaBbCc 5 8 AaBbCc If characters are improperly formed and AaBbCc producing a wavy effect the scanner unit may AaBbCc need service For service contact a service AaBbCc representative AaBbCc Page skew Ensure that the paper is loaded properly Check the paper type and quality See page 5 8 Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack Ensure that the paper is loaded properly Check the paper type and quality Both high temperature and humidity can cause paper curl See page 5 8 Turn over the stack of paper in the tray Also try rotating the paper 180 in the tray Try printing to the rear cover Wrinkles or creases Ensure that the paper is loaded prope
79. ature allows you to print a single page document onto 4 9 or 16 sheets of paper for the purpose of pasting the sheets together to form one poster size document 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 2 Click the Layout tab select Poster Printing in the Layout Type drop down list 3 Configure the poster option You can select the page layout from Poster lt 2x2 gt Poster lt 3x3 gt Poster lt 4x4 gt or Custom If you select Poster 2x2 the output will be automatically stretched to cover 4 physical pages If the option is set to Custom you can enlarge the original from 150 to 400 Depending on the level of the enlargement the page layout is automatically adjusted to Poster 2x2 Poster lt 3x3 gt Poster lt 4x4 gt foley LE WwW pE Noy A 3x3 Specify an overlap in millimeters or inches to make it easier to pasting the sheets together 0 15 inches Abele m dmm D TE 7 0 15 inches 4 Click the Paper tab select the paper source size and type 5 Click OK and print the document You can complete the poster by pasting the sheets together O 19 Advanced Printing This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half
80. ave your selection lt Faxing gt 7 Press Stop Clear to return to Standby mode Notes When the memory is full the printer can no longer receive any incoming fax Secure free memory to resume by removing data stored in the memory To use the Ans Fax mode attach an answering machine to the EXT socket on the back of your machine If you do not want other people to view your received documents you can use secure receiving mode In this mode all of the received faxes are stored in memory For further details see page 9 5 Receiving automatically in Fax mode Your machine is preset to Fax mode at the factory When you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax To change the number of rings see page 10 1 Receiving manually in Tel mode You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the remote machine The machine begins receiving a fax and returns to Standby mode when the reception is completed Receiving manually using an extension telephone This features works best when you are using an extension telephone connected to the EXT socket on the back of your machine You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine When you receive a call on the extension phone and hear fax tones press the keys x 9 on the extension
81. ax machine s number You can use speed buttons speed dial numbers or group dial numbers For details about storing and searching for a number see page 10 3 Press Start If an original is placed on the scanner glass select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt After the number is dialed the machine begins sending the fax when the receiving fax machine answers Note When you want to cancel a fax job press Stop Clear at any time while sending Sending a fax manually Press Fax Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 Adjust the resolution and the darkness to suit your fax needs See page 9 1 Press On Hook Dial You hear a dial tone Enter the receiving fax machine s number You can use speed buttons speed dial numbers or group dial numbers For details about storing and searching for a number see page 10 3 Press Start when you hear a high pitched fax signal from the remote fax machine Note When you want to cancel a fax job press Stop Clear at any time while sending 9 2 lt Faxing gt Confirming a transmission When the last page of your original has been sent successfully the machine beeps and returns to Standby mode When something goes wrong while sending your fax an error message a
82. ay not be enough available memory to hold the document you want to scan Try the Prescan function to see if that works Try lowering the scan resolution rate Check that the USB or parallel cable is connected properly Make sure that the USB or parallel cable is not defective Switch the cable with a known good cable If necessary replace the cable If you are using a parallel cable ensure that it is compliant with IEEE 1284 standards Check that the scanner is configured correctly Check scan setting in the SmarThru Configuration or the application you want to use to make certain that the scanner job is being sent to the correct port The unit scans very slowly Check if the machine is printing received data If so scan the document after the received data has been printed Graphics are scanned more slowly than text Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It will help to increase the speed For details about how to set BIOS refer to your computer user s guide Condition Suggested solutions Message appears on your computer screen Device can t be set to the H W mode you want Port is being used by another program Port is Disabled Scanner is busy receiving or printing data When the current job is completed try again
83. ayed fax You can add pages to the delayed transmissions previously reserved in your machine s memory 1 Load the originals to be added and adjust document settings 2 Press Menu until Fax Feature appears on the bottom line of the display and press OK 3 Press OK when Add Page appears 4 Press the Scroll buttons until the fax job you want appears and press OK The machine scans the original into memory and shows the total number of pages and the number of the added pages Canceling a delayed fax 1 Press Menu until Fax Feature appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Cancel Job appears and press OK 3 Press the Scroll buttons until the fax job you want appears and press OK 4 Press OK when Yes appears The selected fax is deleted from memory Sending a priority fax Using the Priority Fax feature a high priority fax can be sent ahead of reserved operations The original is scanned into memory and immediately transmitted when the current operation is finished In addition priority transmission will interrupt a Multiple Send operation between stations i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 PressFax 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Adjustthe document resolution and dark
84. b When you use the ADF Do not load paper smaller than 142 x 148 mm or larger than 216 x 356 mm Do not attempt to load the following types of paper carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper Remove all staples and paper clips before loading Make sure any glue ink or correction fluid on the paper is completely dry before loading Do not load originals that include different sizes or weights of paper Do not load booklets pamphlets transparencies or documents having other unusual characteristics 5 1 Loading originals and print media To load an original into the ADF 1 Load the original face up into the ADF Make sure that the bottom of the original stack matches the paper size marked on the document input tray 2 Adjust the document width guides to the paper size Note Dust on the ADF glass may cause black lines on the printout Always keep it clean Selecting print media You can print on a variety of print media such as plain paper envelopes labels and transparencies Always use print media that meet the guidelines for use with your machine Print media that does not meet the guidelines outlined in this user s guide may cause the following problems Poor print quality Increased paper jams Premature wear on the machine Properties such as weight composi
85. be connected to a compatible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQZTXXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 If trouble is experienced with this equipment for repair or warranty informat
86. can back up data and restore backup files to the machine s memory Introduction Printer overview These are the main components of your machine Front view 1 ADF automatic 10 tray 1 document feeder 2 document width guides 11 optional tray 2 3 document input tray 12 multi purpose tray 4 scanner lid 13 output support 5 document output tray 14 USB memory port 6 control panel 15 multi purpose tray extension 7 output tray 16 multi purpose tray paper width guides 8 front cover 17 scanner glass 9 paper level indicator 18 toner cartridge 1 Automatic document feeder is used as ADF in this user s guide Rear view 1 control board cover 7 extension telephone socket EXT 2 network port 8 duplex unit 3 USB port 9 power receptacle 4 parallel port 10 power switch 5 optional tray 2 cable 11 rear cover connector 6 telephone line socket LINE 1 2 Introduction Control panel overview PECETI 01 lgart Jos Jos Sus 0 18 5 LLLI Q UP NER DOG Cc co 1 Speed buttons Allows you to store frequently dialed fax numbers 13 Back Sends you back to the upper menu level and email addresses and enter them with the touch of a few buttons 2 Shift Allows you to shift the speed buttons to access numbers 16 14 Status Shows
87. can purchase and install accessories to enhance your machine s performance and capacity The following accessories are available for your machine Accessory Description Optional tray If you are experiencing frequent paper supply problems you can attach an additional 250 sheet tray You can print documents on various sizes and types of print materials Memory DIMM Extends your machine s memory capacity Note Your machine comes with 64 MB of on board memory and a 32 MB DIMM To expand the memory of your machine you must remove the existing DIMM and purchase a larger one 12 1 lt Supplies and accessories gt 1 3 Maintenance This chapter provides information for maintaining your machine and the toner cartridge This chapter includes Your machine can provide various reports with useful information you will Printing reports Cleaning your machine Maintaining the toner cartridge Managing your machine from the website Checking the machine s serial number Printing reports need The following reports are available Report List Description Configuration This list shows the status of the user selectable options You may print this list to confirm your changes after changing settings Address Book This list shows all of the fax numbers and email addresses currently stored in the machine s memory Send Report This report shows the fa
88. ces these problems 1 Turn the machine off and unplug the power cord Wait for the machine to cool down 2 Open the front cover and pull the toner cartridge out Set it on a clean flat surface Notes To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary Do not touch the green surface underside of the toner cartridge Use the handle on the cartridge to avoid touching this area Maintenance 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity Note While cleaning the inside of the machine be careful not to touch the transfer roller located underneath the toner cartridge Oil from your fingers can cause print scan quality problems 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black I amp A 5 Reinsert the toner cartridge and close the front cover 6 Plug in the power cord and turn the machine on Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies We suggest that you clean the scan unit at the start of each day and during the day as needed 1 Slightly dampen a soft lint free
89. ck the MAC Twain folder 5 Double click the ScanThru Installer icon 6 Enter the password and click OK 7 Click Continue 8 Select Uninstall from the Installation Type and then Click Uninstall 9 Click Continue 10 when the uninstallation is done click Quit 31 Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer the network cable or the USB cable For a Network connected 1 Follow the instructions on Installing Software for Macintosh on page 30 to install the PPD file on your computer Open Print Center or Printer Setup Utility from the Utilities folder 3 Click Add on the Printer List 4 Select the AppleTalk tab The name of your machine appears on the list Select MFPOOOxxxxxxxxx from the printer box where the XXXXXXXXXx varies depending on your machine 5 Click Add 6 If Auto Select does not work properly select Printer Model and your printer name in Model Name Your machine appears on the Printer List and is set as the default printer N For a USB connected 1 Follow the instructions on Installing Software for Macintosh on page 30 to install the PPD file on your computer Open Print Center or Printer Setup Utility from the Utilities folder Click Add on the Printer List Select the USB tab Select your printer name and click Add If Auto Select does not work properly select Printer Model and your
90. ct Printer Port Select a port that will be used for your printer Local or TCP IP Port Shared Printer UNC Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name C MFP Type 104 USBOO1 NOTE If a firewall has been enabled on this PC this may be preventing the installer from Update roing the printer Temporarily disable the firewall on this PC before continuing with the installation D eee Back ies Cancel e If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the printer e To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button You will see a component list so that you can reinstall any item individually Installing Printer Software in Windows NOTE If your printer is not already connected to the computer the following window will appear Connect Device Setup can not find a connected device Check connection between your computer and the printer If you want to install Type 104 properly you have to connect Type 104 before installation You may connect the device using the printer cable as the figure shows then tum o
91. ction Paper size orientation and media type Number of copies In addition you can use various special printing features The following table shows a general overview of features supported by your printer drivers PCL 6 PostScript Feature Windows Windows Macintosh Toner save O O X Print quality option O O O Poster printing O X X Multiple pages per O O O sheet N up Fit to page printing O Scale printing Different source for first O X X page Watermark O X X Overlay O X X 1 The Overay feature is not supported in NT 4 0 System requirements Before you begin ensure that your system meets the following requirements Windows Item Requirements Recommended Operating Windows 98 Me NT 4 0 2000 XP 2003 Vista system CPU Windows 98 Pentium II Pentium III Me NT 4 0 2000 400 MHz or 933 MHz higher Windows XP Pentium III Pentium IV 2003 933 MHz or 1 GHz higher Windows Vista Pentium 4 3 GHz RAM Windows 98 64 MB or more 128 MB Me NT 4 0 2000 Windows XP 128 MB or more 256 MB 2003 Windows Vista 512 MB 1 GB 1024 MB Free disk Windows 98 300 MB or more 1 GB space Me NT 4 0 2000 Windows XP 1 GB or more 5 GB 2003 Windows Vista 15 GB 15 GB or more Internet 5 0 or higher Explorer Note For Windows NT 4 0 2000 XP 2003 Vista users who have an administrator right can install the software Macintosh Item Requ
92. ctly from USB memory See the Software section to learn how to create a PRN file BMP BMP Uncompressed TIFF TIFF 6 0 Baseline JPEG JPEG Baseline PDF PDF 1 4 and below To print a document from a USB memory device 1 Insert a USB memory device into the USB memory port on your machine If one has already been inserted press USB Print Your machine automatically detects the device and reads data stored on it Press the Scroll buttons until the folder or file you want appears and press OK If you see D in the front of a folder name there are one or more folders in the selected folder If you selected a file skip to the next step If you selected a folder press the Scroll buttons until the file you want appears Press OK Start or USB Print to start printing the selected file If you selected a TIFF BMP or JPEG file in step 2 press the Scroll buttons to select the number of copies to be printed or enter the number and press OK After printing the file the display asks if you want to print another job Press OK when Yes appears to print another job and repeat from step 2 Otherwise press the Scroll buttons to select No and press OK Press Stop Clear to return to Standby mode 11 2 lt Using USB flash memory gt Printing on both sides of paper By using the Duplex button on your machine you can set the machine to print documents on both sides of paper 1 Press Duplex 2 Press the Scro
93. d Utilities Type 104 software CD Network Printer User s Guide Contained on the Printer Scanner Drivers and Utilities Type 104 software CD provides you with information on setting up and connecting your machine to a network Printer Driver Help 5 Provides you with help information on printer driver properties and instructions for setting up the properties for printing To access a printer driver help screen click Help from the printer properties dialog box 1 4 Introduction Selecting a location Select a level stable place with adequate space for air circulation Allow extra space for opening covers and trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance space Front 482 6 mm enough space so that the paper tray can be removed Back 100 mm enough space for ventilation Right 100 mm enough space for ventilation Left 100 mm enough space for ventilation 100 mm L 3 9 inches 1 5 Introduction 2 System setup This chapter gives you an overview of menus available on your machine and step by step instructions for setting up the machine s systems This chapter includes Menu overview Changing the display language Setting the date and time e Changing the default mode e Setting sounds Me
94. d to set the network protocol to TCP IP Static addressing To enter a TCP IP address from your machine s control panel take the following steps 1 Press Menu until Network appears on the bottom line of the display and press OK Press OK when TCP IP appears Press the Scroll buttons until Static appears and press OK Press OK when IP Address appears a Fk Oo N Enter a byte between 0 and 255 using the number keypad and press the Scroll buttons to move between bytes Repeat this to complete the address from the 1st byte to the 4th byte 4 1 Network setup 6 When you have finished press OK 7 Repeat steps 5 and 6 to configure the other TCP IP parameters subnet mask and gateway address 8 Press the Scroll buttons until Static appears and press OK 9 Press the Scroll buttons until Primary DNS appears and press OK 10 Enter each byte of the address and press OK 11 Press the Scroll buttons until Secondary DNS appears and press OK 12 Enter each byte of the address and press OK 13 Press Stop Clear to return to Standby mode Dynamic addressing BOOTP DHCP To have a TCP IP address assigned automatically by the server take the following steps 1 Press Menu until Network appears on the bottom line of the display 2 Press OK when TCP IP appears 3 Press the Scroll buttons until DHCP or BOOTP appears and press OK 4 Press Stop Clear to return to Standby mode Configuring EtherTalk Ethe
95. d to set the paper size and type using the control panel buttons These settings will apply to Copy and Fax modes For PC printing you need to select the paper size and type in the application program you use on your PC 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Paper Setup appears and press OK 3 Press OK when Paper Size appears 4 Press the Scroll buttons until the paper tray you want appears and press OK 5 Press the Scroll buttons until the paper size you are using appears and press OK 6 Press Back to return to the upper level 7 Press the Scroll buttons until Paper Type appears and press OK 8 Press the Scroll buttons until the paper type you are using appears and press OK 9 Press Stop Clear to return to Standby mode Selecting an output location The machine has two output locations the rear cover face up and the output tray face down 1 output tray 2 rear cover The printer sends output to the output tray by default To use the output tray make sure that the rear cover is closed Notes If paper coming out of the output tray has problems such as excessive curl try printing to the rear cover To avoid paper jams do not open or close the rear cover while the machine is printing Printing to the output tray The output tray collects printed paper face down in the order in which the sheets were printed The t
96. de settings you specify in the printer driver Change all print settings available in the software application first and change any remaining settings using the printer driver e The settings you change remain in effect only while you are using the current program To make your changes permanent make them in the Printers folder e The following procedure is for Windows XP For other Windows OS refer to the corresponding Windows User s Guide or online help 1 Click the Windows Start button 2 Select Printers and Faxes 3 Select your printer driver icon 4 Right click on the printer driver icon and select Printing Preferences 5 Change the settings on each tab click OK 23 Advanced You can use advanced settings by clicking the Advanced button Printer Driver Type 104 PS Advanced Options AE 4 Printer Driver Type 104 PS Advanced Document Settings x 22 Paper Output gH nj Graphic x lg Document Options e Paper Output this option allows you to select the size of the paper loaded in the tray Graphic this option allows you to adjust the print quality for your specific printing needs Document Options this options allow you to set the PostScript options or printer features Using Help You can click H from the upper right corner of the window and then click on any setting Using Windows PostScript Driver Sharing the Printer Locally You can connect the printer directly to a selected
97. depending on your application The basic print settings are selected within the Print window These settings include the number of copies and print range amp print ale General Select Printer ne A a E E S gt Add Printer JUTE Printer Driver SmarThru PC ISU aan Type 104 PS Fax 6 vy iat Piin to file Make sure that your Find Printer printer is selected GAI Number of copies 1 E O Pages 1 65535 ET 1 3 Enter either a single page number or a single pi Gi 3 page range For example 5 12 3 Select your printer driver from the Name drop down list To take advantage of the printer features provided by your printer driver click Properties or Preferences in the application s Print window For details see Printer Settings on page 13 If you see Setup Printer or Options in your Print window click it instead Then click Properties on the next screen Click OK to close the printer properties window 4 To start the print job click OK or Print in the Print window Printing to a file PRN You will sometimes need to save the print data as a file for your purpose To create a file 1 Check the Print to file box at the Print window E Print fx General Select Printer on a 1 e IY B S 9 gt S Add Printer 200 49121 Printer Driver SmarThru PC LSU ian Type104PS Fax 6 y Status Ready Print to file Pipterences Location Find Printer Comment
98. e display and press OK 2 Press the Scroll buttons until Maintenance appears and press OK 3 Press the Scroll buttons until Serial Number appears and press OK 4 Check your machine s serial number 5 Press Stop Clear to return to Standby mode 13 6 Maintenance 1 4 Troubleshooting This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing document jams Clearing paper jams Understanding display messages Solving other problems Clearing document jams When an original jams while passing through the ADF Document Jam appears on the display Caution p To avoid tearing the document pull out the jammed document 1 gently and slowly Remove any remaining pages from the ADF 2 Open the ADF cover 3 Pull the jammed paper gently out of the ADF Note If you do not see the paper in this area refer to Roller misfeed See page 14 2 4 Close the ADF cover Then load the removed pages if any back into the ADF Note To prevent document jams use the scanner glass for thick thin or mixed paper type originals 14 1 Troubleshooting Roller misfeed 1 Open the scanner lid carefully pulling it to the right using both hands Seize the misfed paper and remove the paper from the feed area by 1 scanner lid 3 Close the scanner lid Then load the removed pages back into the ADF Clearing pa
99. e Book with the fax numbers you use most frequently Your machine provides you with the following features for setting up Phone Book Speed buttons Speed Group dial numbers Note Before beginning to store fax numbers make sure that your machine is in Fax mode Speed buttons The 15 speed buttons on the control panel lets you store frequently used fax numbers You will be able to enter a fax number with the touch of a button By utilizing the Shift button you can store up to 30 numbers on the speed buttons There are two ways to assign numbers to speed buttons Examine the procedures below and use the appropriate way which you prefer Registering after pressing a speed button 1 Press Fax 2 Press one of the speed buttons 3 Press OK when Yes appears 4 Enter the name you want and press OK For details on how to enter alphanumeric characters see page 2 3 5 Enter the fax number you want to store and press OK Registering after entering a number first 1 Press Fax 2 Enter the fax number you want to store 3 Press one of the speed buttons 4 Press OK when Yes appears Note If you press a speed button already assigned the display asks if you want to overwrite Press OK to confirm Yes and continue To start over with another speed button select No 5 Enter the name you want and press OK For details on how to enter alphanumeric characters see page 2 3 6 Press OK to confirm the number Using speed butto
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101. e Scroll buttons until Delay Send appears and press OK 6 Enter the number of the receiving machine using the number keypad You can use speed buttons speed dial numbers or group dial numbers For details see page 10 3 7 Press OK to confirm the number The display asks you to enter another fax number to which to send the document 8 To enter more fax numbers press OK when Yes appears and repeat steps 6 and 7 You can add up to 10 destinations Note You cannot use group dial numbers for another fax number 9 When you have finished entering fax numbers press the Scroll buttons to select No at the Another No prompt and press OK 10 Enter the job name you want and press OK For details on how to enter alphanumeric characters see page 2 3 If you do not want to assign a name skip this step 11 Enter the time using the number keypad and press OK or Start Note If you set a time earlier than the current time the fax will be sent at that time on the following day The original is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory 12 If an original is placed on the scanner glass select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine returns to Standby mode The display reminds you that you are in Standby mode and that a delayed fax is set Adding pages to a del
102. e corresponding Windows User s Guide or online help 1 Click the Windows Start button 2 Select Printers and Faxes 3 Select your printer driver icon 4 Right click on the printer driver icon and select Printing Preferences Change the settings on each tab click OK ul Layout Tab The Layout tab provides options to adjust how the document appears on the printed page The Layout Options includes Multiple Pages per Side and Poster Printing See Printing a Document on page 12 for more information on accessing printer properties L3 Printing Preferences fx Layout Paper Graphic Extras About Paper Orientation s O Landscape Rotate 0 w Degrees Layout Options Layout Type Multiple Pages per Side E Pages per Side 1 v Letter 8 50 x 11 00 in Double sided Printing O mm inch None Copies 1 O Long Edge Resolution 600 dpi O Short Edge Favorites Printer Default v DK Cancel Help Paper Orientation Paper Orientation allows you to select the direction in which information is printed on a page Portrait prints across the width of the page letter style Landscape prints across the length of the page spreadsheet style e Rotate allows you to rotate the page the selected degrees f A Landscape gt a 2 JU Layout Options Layout Options allows you to select advanced printing options You can choose Multiple Pages per Side and Po
103. ee enne nnnm enne en en nren ener nenne ener nennen 8 2 Changing the settings for each scan job ssssssssseeeeee ener nnne nennen nnne nennen erret 8 5 Changing the defa lt scan settligs conie cree ciet irae IE Det ape Rx e eed es o ara aidai 8 5 Setting up Address BOOK rettet eR Ero REM REIR RE LEER eSI MMREREERX FER OEE EXER X utr ERR EEPA REP s EEan 8 5 Faxing Setting Ru IcRear be 9 1 Adjusting the document settings ssssssseeneeneen nennen nn nennen ener irid erdoi nennen nne 9 1 Sending fax automeaitically ricette tente esos nd ei neve chavs svoreed scbeessactesnecdcnevesteedae dose us Dev Run dia rs cod nce ein 92 Sendinga TAX manually 6 Eaei 9 2 COMMING A tANSMISSION 5 22 cii pini nena posee ast Coe apr ae ezeerweaheceasanesnetevesweueeeasaded pao EE2RA Feed EBL I FERES aaroo eaae ioiii 9 3 Automatic nz re T are mp E 9 3 REGialing thE za B UD 9 T PEE TOLL DIL LT 9 3 selecting the paper tray e pe 9 3 CHANGING FECEIVING IMOGES eI M 9 3 Receiving automatically in Fax MOG c scccccececesceceedeceedeestceestaeeveeeddetesdeesadesendecdedesdeeeedeueedadeedevesdedecdevesvedee aae ae 9 4 Receiving manually in Tel mode eese eene te
104. elephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the Distinctive Ring Pattern Detection DRPD feature your fax machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket You can easily suspend or change DRPD at any time Before using the DRPD option Distinctive Ring service must be installed on your telephone line by the telephone company To set up DRPD you will need another telephone line at your location or someone available to dial your fax number from outside To set up the DRPD mode 1 Press Fax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons until Receiving appears and press OK 4 Press the Scroll buttons until DRPD Mode appears and press OK Waiting Ring appears on the display 9 4 lt Faxing gt 5 Call your fax number from another telephone It is not necessary to place the cal
105. en The fuser door is not securely latched Open the rear cover and close the fuser door until it locks into place For the location of the fuser door see page 14 5 Data Read Fail Check USB Mem Time expired while reading data Try again Data Write Fail Check USB Mem Storing to the USB memory failed Check the available USB memory space Document Jam The loaded original has jammed in the ADF Clear the jam See page 14 1 Door Open The front cover or rear cover is not securely latched Close the cover until it locks into place Group Not Available You have tried to select a group location number where only a single location number can be used such as when adding locations for a Multiple Send operation Use a speed dial number or dial a number manually using the number keypad Incompatible The machine has received a fax from which is registered as a junk fax The received fax data will be deleted Reconfirm junk fax setup see page 10 2 lt Troubleshooting gt Message Meaning Suggested solutions Message Meaning Suggested solutions Invalid Server The server address Enter the correct server Address you have entered is address invalid Line Busy The receiving fax Try again after a few machine did not answer or the line is already engaged minutes No Answer
106. en pressed during a fax transmission Try again Tray 1 There is no paper in Load paper in the tray 1 Paper Empty the tray 1 See page 5 5 Tray 2 There is no paperin Load paper in the Paper Empty the optional tray 2 optional tray 2 See page 5 5 14 9 Troubleshooting Toner cartridge related messages Message Meaning Suggested solutions Install Toner A toner cartridge is not installed Install a toner cartridge Invalid Toner The toner cartridge you have installed is not for your printer Install a genuine toner cartridge designed for your printer Toner Low The toner cartridge is almost empty Take out the toner cartridge and thoroughly shake it By doing this you can temporarily reestablish printing operations NonGenuine Toner 4 Stop The toner cartridge installed is not a genuine cartridge You can select either Stop or Continue If you do not select any the printer will work as Stop is selected If you select Stop you cannot print until the genuine cartridge is installed However you can still print any kind of reports If you select Continue you can keep printing but the quality cannot be guaranteed and the product support is no longer provided If you want to change the selection turn the printer off and on to have this message appear again and then re select Stop or Continue NonGenuine Toner Replace Toner1 T
107. eneddeedvsaeseeesideneed 4 2 Printing a network configuration page ssssessseeseeenneeeene nenne emen didadeake rennen n rene nennen nennen nnne 4 2 5 Loading originals and print media Mor fe apWelelj ltA ee nS 5 1 Selecting print Media m 5 2 Loading paper etm 5 5 Setting the paper size and type nes laces ep breite Fee aeaa EGEREN elders KEA AEA EAEE elena ER 5 8 Selecting an output location ssesssssesseeeneeeeenen eene nnne nennen nene enne en enne nennen nein enne 5 8 6 Copying selecting the paper tray c ee ee ee ee ed hee ee 6 1 os 6 1 Changing the settings for each COPY sssssssssesse eene nre en nene en nrr ener ener nenne ern Ennan 6 1 Changing the default copy settings sse eem eene Ranee nne enne nennen nnne nnn en nennen 6 2 Using special Copy Aii E 6 2 Copying on both sides of paper nennen EEr StA iet SERE tp E n MER inae MR Rs PRA d en eR n PERRA n REN RR AER nua 6 4 Setting COPY IMEUT se 6 4 10 11 12 Basic printing Printing a GOCUMONT c ech eg eh ee 7 1 eripe ilareg uorludieone p ERES 7 1 Scanning Scanning ASICS c E 8 1 Scanning to an application using a local connection sse nen nennen nnns 8 1 Scanning using a network connection sssssssssseseseeeeen
108. er off and on to have this message appear again and then re select Stop or Continue Toner Exhausted Replace Toner1 The lifespan of the toner cartridge is reached This message appears when you selected Stop at the Toner Exhausted prompt Install the genuine toner cartridge Toner Exhausted Replace Toner The lifespan of the toner cartridge is reached This message appears when you selected Continue at the Toner Exhausted prompt Install the genuine toner cartridge 14 10 Troubleshooting Solving other problems The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists please call for service Paper feeding problems Condition Suggested solutions Paper is jammed during printing Clear the paper jam See page 14 2 Paper sticks together Ensure that there is not too much paper in the tray The tray can hold up to 250 sheets of paper depending on the thickness of your paper Make sure that you are using the correct type of paper See page 5 8 Remove paper from the tray and flex or fan the paper Humid conditions may cause some paper to stick together Multiple sheets of paper do not feed Differenttypes of paper may be stacked in the tray Load paper of only one type size and weight f multiple sheets have caused a pa
109. er s Guide Allows you to view the User s or parallel cable If your printer is attached to a network skip Guide If your computer doesn t have Adobe Acrobat this step and go to Installing Software for Network Printing on click on this option and it will automatically install Adobe page 7 Acrobat Reader for you You can install the printer software using the typical or custom method NOTE If the New Hardware Wizard window appears during the installation procedure click in the upper right corner of the box to close the window or click Cancel 4 Installing Printer Software in Windows 4 Select Typical installation for a local printer Click Next 2 Type 104 Select Installation Type Select type that you want and click Next button computer c Typical installation for a network printer professional users Install default components for a device that is directly connected to user s Install softwares for a device that is on network C Custom installation You can select installation options This option is recommended for Back Cancel 7 Click Finish Setup Completed Setup has finished installing Type 104 on your computer NOTE If your printer is not already connected to the computer the following window will appear 2 Type 104 Connect Device and the printer Click Next gt 4 Click Next installation e The in
110. es appears The Network Configuration page prints out Network setup 5 Loading originals and print media This chapter introduces you to how to load originals and print media into your machine This chapter includes Loading originals Selecting print media Loading paper e Setting the paper size and type Selecting an output location Loading originals You can use the scanner glass or ADF to load an original for copying scanning and sending a fax On the scanner glass Make sure that no originals are in the ADF If an original is detected in the ADF the machine gives it priority over the original on the scanner glass To get the best scan quality especially for colored or gray scaled images use the scanner glass 1 Liftand open the scanner lid 2 Place the original face down on the scanner glass and align it with the registration guide at the top left corner of the glass 3 Close the scanner lid Notes Leaving the scanner lid open while copying may affect copy quality and toner consumption Dust on the scanner glass may cause black spots on the printout Always keep it clean f you are copying a page from a book or magazine lift the scanner lid until its hinges are caught by the stopper and then close the lid If the book or magazine is thicker than 30 mm start copying with the lid open In the ADF Using the ADF you can load up to 50 sheets of paper 75 g m for one jo
111. es are being used Note To receive a printed or screen displayed message when PostScript errors occur open the Print Options window and click the desired selection next to the PostScript errors section Problem Possible Cause Solution PostScript file The PostScript Install the PostScript cannot be driver may not be driver referring to the printed installed correctly Software section Print a configuration page and verify that the PS version is available for printing f the problem persists contact a service representative Problem Possible Cause Solution Limit Check The print job was You might need to reduce Error message too complex the complexity of the page or appears install more memory A PostScript The print job may Make sure that the print job error page not be PostScript is a PostScript job Check to prints see whether the software application expected a setup or PostScript header file to be sent to the machine The optional The printer driver Open the PostScript driver tray 2 is not has not been properties select the Device selected in the driver configured to recognize the optional tray 2 Settings tab and set the Tray2 option of the Installable Options section to Installed When print a The resolution Make sure that the resolution document in setting in the setting in your printer driver Macintosh with printer driver may matches that in Acrobat Acr
112. ess OK Press Stop Clear to return to Standby mode Enter the number of copies using the number keypad on o OC A Press Start to begin copying Copying on both sides of paper By using the Duplex button on your machine you can set the machine to print copies on both sides of paper 1 Press Duplex 2 Press the Scroll buttons until the binding option you want appears Off Prints in Normal mode 1 gt 2Side Short Prints pages to be read by flipping like a note pad 1 gt 2Side Long Prints pages to be read like a book ND gt gt LL e A 1 22Side Long A 1 22Side Short 3 Press OK to save your selection If the mode is enabled the Duplex button is backlit 4 Start copying a document Note It is only available when scanning from ADF It is not possible on scanner glass Setting copy timeout You can set the time the machine waits before it restores the default copy settings if you do not start copying after changing them on the control panel 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Timeout appears and press OK 4 Press the Scroll buttons until the time setting you want appears Selecting Off means that the machine does not restore the default settings until you press Start to begin copying or Stop Clear to cancel 5 Press OK to save your select
113. et 14 paper size set 14 paper source set Windows 14 paper type set Macintosh 33 poster print 19 PostScript driver installing 23 print document 12 fit to page 20 35 from Macintosh 32 from Windows 12 N up Macintosh 33 Windows 18 overlay 22 poster 21 PRN 13 scaling 20 watermark 21 printer properties set Macintosh 32 Windows 13 23 printer resolution set Macintosh 33 Windows 15 printer software install Macintosh 30 Windows 4 uninstall Windows 11 printing booklets 19 double sided 20 S scanning SmarThru 26 TWAIN 28 WIA driver 28 scanning from Macintosh 34 setting darkness 15 favorites 17 image mode 15 resolution Macintosh 33 Windows 15 toner save 15 true type option 15 software install Macintosh 30 Windows 4 reinstall Windows 10 system requirements Macintosh 30 uninstall Windows 11 status monitor use 25 T toner save set 15 TWAIN scan 28 U uninstall software Windows 11 Ww watermark create 21 delete 21 edit 21 print 21 WIA scan 28 36 Laser MFP User s Guide G960 8650
114. et the options Ul mW NE Using a Favorite Setting The Favorites option which is visible on each properties tab allows you to save the current properties settings for future use To save a Favorites item 1 Change the settings as needed on each tab 2 Enter a name for the item in the Favorites input box O mm inch Copies 1 Scaling Printing Printing Type None avorite Untitled OK Cancel Help 3 Click Save When you save Favorites all current driver settings are saved To use a Saved setting select the item from the Favorites drop down list The printer is now set to print according to the Favorites setting you selected To delete a Favorites item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Printer Default from the list Basic Printing 17 Using Help Your printer has a help screen that can be activated by clicking the Help button in the printer properties window These help screens give detailed information about the printer features provided by the printer driver You can also click t from the upper right corner of the window and then click on any setting Advanced Printing This chapter explains printing options and advanced printing tasks NOTE e Your printer driver Properties window that appears in this User s Guide may differ depending on the printer in use However the composition
115. ew number to the selected group 1 Press Address Book until New amp Edit appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Group Dial appears and press OK 3 Enter the group dial number you want to edit and press OK 4 Enterthe speed dial number you want to add or delete and press OK If you entered a new speed dial number Add appears If you enter a speed dial number stored in the group Delete appears 5 Press OK to add or delete the number 6 Press OK when Yes appears to add or delete more numbers and repeat from step 4 7 When you have finished press the Scroll buttons to select No at the Another No prompt and press OK 8 Press Stop Clear to return to Standby mode Using group dial numbers To use a group dial entry you need to search for and select it from memory When you are prompted to enter a fax number while sending a fax press Address Book See below Searching Phone Book for an entry There are two ways to search for a number in memory You can either scan from A to Z sequentially or you can search by entering the first letters of the name associated with the number Searching sequentially through the memory 1 If necessary press Fax 2 Press Address Book until Search amp Dial appears on the bottom line of the display and press OK 3 Press the Scroll buttons until the number category you want appears and press OK 4 Press OK when All appears 5 Press
116. f each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine refer to Setting the Machine ID in this manual Follow the steps provided there to enter the business identification and telephone number of the terminal or business This information is transmitted with your document by the FAX HEADER feature In addition to the information be sure to program the date and time into your machine USA FCC Requirements 1 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXXx If requested this number must be provided to the telephone company This equipment uses the RJ11C USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to
117. fax to fit on the existing paper and nothing will be discarded Junk Fax Setup Using this feature the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers This feature is useful for blocking any unwanted faxes When you turn on this feature you can access the following options to set junk fax numbers Add allows you to set up to 10 fax numbers Delete allows you to delete the desired junk fax number Delete All allows you to delete all junk fax numbers DRPD Mode This mode enables a user to use a single telephone line to answer several different telephone numbers In this menu you can set the machine to recognize which ring patterns to answer For details about this feature see page 9 4 a Distinctive Ring Pattern Detection Changing the default document settings The fax options including resolution and darkness can be set to the most frequently used modes When you send a fax the default settings are used if they are not changed by using the corresponding button and menu 1 Press Fax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons until Change Default appears and press OK 4 Press OK when Resolution appears 5 Press the Scroll buttons until the resolution you want appears and press OK 6 Press the Scroll buttons until Darkness appears and press OK
118. formance speed may be enhanced in this setting Print All Text To Black When the Print All Text To Black option is checked all text in your document prints solid black regardless of the color it appears on the screen Basic Printing 16 Extras Tab You can select output options for your document See Printing a Document on page 12 for more information about accessing the printer properties Click the Extras tab to access the following feature k Printing Preferences PR Layout Paper Graphic Extras About Watermark No Watermark v Edit Overlay No Overlay v Output Options Print Subset Normal 1 2 3 v v Use Printer Fonts Ad 8 26 x 11 69 in O mm 9 inch Copies 1 Resolution 600 dpi Favorites Untitled v OK Cancel Help Watermark You can create a background text image to be printed on each page of your document For details see Using Watermarks on page 21 Overlay Overlays are often used to take the place of preprinted forms and letterhead paper For details see Using Overlays on page 22 Output Options e Print Subset You can set the sequence in which the pages print Select the print order from the drop down list Normal 1 2 3 Your printer prints all pages from the first page to the last page Reverse All Pages 3 2 1 Your printer prints all pages from the last page to the first page Print Odd Pages Your printer prints only the odd numbe
119. g Type drop down list Select the correct size from the Output Size drop down list Select the paper source size and type in Paper Options Click OK and print the document uh WU N Using Watermarks The Watermark option allows you to print text over an existing document For example you may want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document There are several predefined watermarks that come with the printer and they can be modified or you can add new ones to the list Using an Existing Watermark 1 3 To change the print settings from your software application access printer properties See Printing a Document on page 12 Click the Extras tab and select the desired watermark from the Watermark drop down list You will see the selected watermark in the preview image Click OK and start printing NOTE The preview image shows how the page will look when it is printed Creating a Watermark 1 5 6 To change the print settings from your software application access printer properties See Printing a Document on page 12 Click the Extras tab and click the Edit button in the Watermark section The Edit Watermark window appears Enter a text message in the Watermark Message box You can enter up to 40 characters The message displays in the preview window When the First Page Only box is checked
120. hance printouts The available options are Normal and Text Enhance Fit to Page This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size This can be useful when you want to check fine details on a small document Paper Type Set Type to correspond to the paper loaded in the tray from which you want to print This will let you get the best quality printout If you load a different type of print material select the corresponding paper type Resolution Quality You can select the printing resolution The higher the setting the sharper the clarity of printed characters and graphics The higher setting also may increase the time it takes to print a document Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 From your Macintosh application select Print from the File menu 2 Select Layout Printer i Presets Standard m HJ Layout Pages per Sheet 1 t Layout Direction 2 un IRE Border None C Preview Save AsPDF Fax A Mac OS 10 3 3 Select the number of pages you want to print on one sheet of paper on the Pages per Sheet drop down list 4 Select the page order from the Layout Direction option To print a border around each page on the sheet select the option you
121. he Scroll buttons until Report appears and press OK 3 Press the Scroll buttons until the report or list you want to print appears and press OK To print all reports and lists select All Report 4 Press OK when Yes appears to confirm printing The selected information prints out Other available reports Your machine prints the following reports automatically or depending on your setting Multi communication Report prints automatically after sending faxes from more than one location Power Failure Report prints out automatically when power is restored after a power failure if any data loss occurs due to the power failure 13 1 Maintenance Clearing memory You can selectively clear information stored in your machine s memory Nn O on A Note Before clearing the memory make sure that all fax jobs have been completed or you will lose those jobs Press Menu until System Setup appears on the bottom line of the display and press OK Press the Scroll buttons until Clear Setting appears and press OK Press the Scroll buttons until the item you want to clear appears Options Description All Settings Clears all of the data stored in memory and resets all of your settings to the factory default Fax Setup Restores all of the fax options to the factory default Copy Setup Restores all of the copy options to the factory default Scan Setup Restores all of the scan opt
122. he display and press OK 5 Enter the ID you have set in the ScanClair window and press OK 6 Enter the PIN you have set in the ScanClair window and press OK 7 If the scan destination is folder type press the Scroll buttons until the scan setting option you want appears and press OK Or press Start to immediately start scanning using the default settings Scan Size Sets the image size Original Type Sets the original document s type Resolution Sets the image resolution Scan Color Sets the color mode Scan Format Sets the file format in which the image is to be saved If you select TIFF or PDF you can select to scan multiple pages If the scan destination is application type go to the step 11 8 Press the Scroll buttons until the desired status appears and press OK 9 Press Start to start scanning Your machine begins scanning the original to the computer where the program is running 10 Press the Scroll buttons until the application you want appears and press OK Scanning is started 8 3 Scanning Setting network scan timeout If the ScanClair program on your computer does not send a refresh request and does not scan a job within a specified timeout period your machine cancels the scan job You can change this timeout setting as needed 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scr
123. he front cover to resume printing In the fuser area or around the toner cartridge If the paper does not move when you pull or if you do not see the paper in this area stop and go to step 3 Warning N The fuser area is hot Take care not to burn your fingers when 3 Pull the tray 1 half removing paper from the machine 4 Pullthe paper straight up and out 1 Open the front cover and pull the toner cartridge out lightly pushing it down 5 Insert the trays back into the machine Printing automatically resumes 14 3 Troubleshooting 2 Remove the jammed paper by gently pulling it straight out 4 Ifyou see the jammed paper push the pressure lever on each side up and remove the paper Skip to step 9 3 Replace the toner cartridge and close the front cover Printing automatically resumes 1 pressure lever In the paper exit area If you still do not see the paper go to the next step 1 5 Release the white strip the rear cover stopper and fully open the rear Open and close the front cover The jammed paper is automatically COVer ac Shown P PP y op ejected from the machine i 2 Gently pull the paper out of the output tray NS ME p SS e aN wry OF 1 rear cover stopper 2 rear cover If you do not see the jammed paper or if there is any resistance when you pull stop and go to the next step 3 Open the rear cover 14 4 Troubleshooting
124. he scanner BN y NEL LATO This copy feature is available only when you place originals on the scanner glass 1 Press Copy 2 Place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Menu until Copy Feature appears on the bottom line of the display and press OK 4 Press the Scroll buttons until ID Copy appears and press OK Place Front Side and Press Start appears on the display 5 Press OK cr Start Your machine begins scanning the front side and shows Place Back Side and Press Start 6 Open the scanner lid and turn the original over Note If you press Stop Clear or if no buttons are pressed for approximately 30 seconds the machine cancels the copy job and returns to Standby mode 7 Press Start to begin copying Note If the original is larger than the printable area some portions may not be printed glass For details about loading an original see page 5 1 3 Press Menu until Copy Feature appears on the bottom line of the display and press OK 4 Press the Scroll buttons until Poster Copy appears and press OK 5 Press the Scroll buttons to select Yes 6 Press OK or Start to begin copying Note You cannot adjust the copy size using the Reduce Enlarge button when making a poster Your original is divided into 9 portions Each portion is scanned 1 2 8 and printed one by one in the following order 4 51 6
125. he toner cartridge installed is not a genuine cartridge This message appears when you selected Stop at the NonGenuine Toner prompt Install the genuine toner cartridge NonGenuine Toner Replace Toner The toner cartridge installed is not a genuine cartridge This message appears when you selected Continue at the NonGenuine Toner prompt Install the genuine toner cartridge Toner Empty Replace Toner The toner in the cartridge has run out Install a new genuine toner cartridge You can keep printing but the quality cannot be guaranteed and the product support is no longer provided You can configure not to see the Toner Empty Replace Toner message See page 13 6 Replace Toner The toner in the cartridge has run out This message appears when you turned off the Toner Empty Replace Toner message See page 13 6 Install a new genuine toner cartridge You can keep printing but the quality cannot be guaranteed and the product support is no longer provided Toner Exhausted lt Stop The lifespan of the toner cartridge is reached You can select either Stop or Continue If you do not select any the printer will work as Stop is selected If you select Stop you cannot print until the genuine cartridge is installed If you select Continue you can keep printing but the quality cannot be guaranteed and the product support is no longer provided If you want to change the selection turn the print
126. i If the AutoPlay window appears in Windows Vista click Run Setup exe in Install or run program field and click Continue in the User Account Control window Installing Printer Software Welcome to Type 104 Setup This wizard will help install Type 104 components lt is strongly recommended that you quit all Windows applications before running Setup You can install the printer software for local printing or network printing To install the printer software on the computer i perform the appropriate installation procedure depending on the printer in use This printer will automatically substitute fonts shown on your screen with similar looking fonts located in the printer To avoid substitution go to the Extras tab of the printer driver and do not check Use Printer Fonts A printer driver is software that lets your computer l communicate with your printer The procedure to install drivers may differ depending on the operating system you are using View User s Guide Select a language from the list below English X 2 00 59 05 All applications should be closed on your PC before beginning installation Installing Software for Local Printing 3 click Next A local printer is a printer directly attached to your computer If necessary select a language from the drop down list using the printer cable supplied with your printer such asa USB View Us
127. ich appears in the printer properties window may differ depending on the printer in use Except for the name the composition of the printer properties window is similar NOTE e Note The setting options may differ depending on printers and Macintosh OS version Layout Setting The Layout tab provides options to adjust how the document appears on the printed page You can print multiple pages on one sheet of paper Select Layout from the Presets drop down list to access the following features For details see Printing Multiple Pages on One Sheet of Paper on the next column Printer Presets Standard HJ Layout ES Pages per Sheet 1 B all ee Layout Direction nS 1 Border None He Preview Save As PDF C Fax 14 Cancel A Mac OS 10 3 ePages per Sheet This feature determines how many pages printed on one page For details see Printing Multiple Pages on One Sheet of Paper on the next column eLayout Direction You can select the printing direction on a page as like the examples on UI Printer Features Setting The Printer Features tab provides options for selecting the paper type and adjusting print quality Select Printer Features from the Presets drop down list to access the following features Printer FH Presets Standard he Printer Features he J A Mac OS 10 3 Image Mode Image Mode allows the user to en
128. igital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom o
129. il subject and press OK 9 Press the Scroll buttons until the file format you want appears and press OK or Start The machine begins scanning and then sends the email 10 Ifthe machine asks if you want to log off your account press the Scroll buttons to select Yes or No and press OK 11 Press Stop Clear to return to Standby mode Scanning to an FTP server You can scan an image and then upload it to an FTP server You need to set up parameters for access to FTP servers from Web Image Monitor Type 104 See page 8 2 Before scanning you can set the scan options for your scan job See page 8 5 1 Make sure that your machine is connected to a network 2 Load originals face up into the ADF or place a single original on the scanner glass For details about loading an original see page 5 1 3 Press Scan Email 4 Press the Scroll buttons until Scan to FTP appears on the bottom line of the display and press OK 5 Enter the user ID and press OK 6 Enter the password and press OK 7 Pressthe Scroll buttons until the FTP server you want appears and press OK or Start 8 Press the Scroll buttons until the file type you want appears and press OK or Start The machine begins scanning and then sends the file to the specified server Scanning Scanning to an SMB server You can scan an image and then send it to an SMB server You need to set up parameters for access to SMB servers from Web Image Monitor Type 1
130. in a browser and click Go to access the web site of your machine Click Machine Settings and SMB Setup Click Server List Click Add Select the index number from 1 to 20 O a fF WO N Enter a name in Alias for the Setup for the corresponding Server List entry This name will be displayed on your machine N Select IP Address or Host Name 8 Enter the server address in dotted decimal notation or as a host name 9 Enter the server port number from 1 to 65535 The default port number is 139 10 Enter the share name of the server 11 Puta check mark in Anonymous if you want to allow the SMB server to be accessed by unauthorized persons By default this is unchecked 12 Enter the login name and password 13 Enter the domain name of the SMB server 14 Enter the location the scanned image will be stored This is the location you have entered in the step 6 15 Click Apply Scanning to a network client Network client allows you to remotely scan an original from your network connected machine to your computer in JPEG TIFF or PDF file format Scanning 1 Make sure that your machine and the computer are connected to a network and ScanClair is running on the computer 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Scan Email 4 Press the Scroll buttons until NetScan appears on the bottom line of t
131. inals and print media Loading paper in the tray 1 or optional tray 2 1 Press and hold the guide lock and slide the paper length guide to locate it in the correct paper size slot 1 Pull open the paper tray and load paper You can load letterhead with the design side face down The top edge of the sheet with the logo should be placed at the front of the tray 2 After loading paper set the paper type and size for the multi purpose tray See page 5 8 for copying and faxing or the Software SREHOR for Re paning 2 After inserting paper into the tray adjust the support guide so that it lightly touches the paper stack Notes If you experience problems with paper feed place one sheet at a time in the multi purpose tray You can load previously printed paper The printed side should be facing up with an uncurled edge at the front If you experience problems with paper feed turn the paper around Note that print quality is not guaranteed Changing the size of the paper in the paper tray To load longer sizes of paper such as Legal sized paper you need to 3 adjust the paper guides to extend the paper tray Squeeze the paper width guides as shown and slide them to the stack of paper until it lightly touches the side of the stack Notes paper length guide Do not push the paper width guides far enough to cause the support guide materials to warp guide lock If you do not adjust the paper width
132. ing call Stamp Rcv This option allows the machine to automatically Name print the page number and the date and time of reception at the bottom of each page of a received fax Rev Start Code This code allows you to initiate fax reception from an extension phone plugged into the EXT socket on the back of the machine If you pick up the extension phone and hear fax tones enter the code It is preset to 9 at the factory 10 1 Fax setup Option Description Auto Reduction When receiving a fax containing pages as long as or longer than the paper loaded in the paper tray the machine can reduce the size of the original to fit the size of the paper loaded in the machine Turn on this feature if you want to automatically reduce an incoming page With this feature set to Off the machine cannot reduce the original to fit onto one page The original will be divided and printed in actual size on two or more pages Discard Size When receiving a fax containing pages as long as or longer than the paper in your machine you can set the machine to discard a specific length from the end of the received fax The machine will print the received fax on one or more sheets of paper minus the data that would have been on the specified discard segment When the received fax contains pages larger than the paper in your machine and Auto Reduction has been turned on the machine will reduce the
133. ing fax machine and press OK You can use speed buttons speed dial numbers or group dial numbers For details see page 10 3 Enter the second fax number and press OK The display asks you to enter another fax number to send the document To enter more fax numbers press OK when Yes appears and repeat steps 6 and 7 You can add up to 209 destinations Note You cannot use group dial numbers for another fax number When you have finished entering fax numbers select No at the Another No prompt and press OK or Start The original is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory If an original is placed on the scanner glass select Yes to add another pages Load another original and press OK When you have finished select No at the Another Page prompt The machine begins sending the fax to the numbers you entered in the order in which you entered them 9 6 lt Faxing gt Sending a delayed fax You can set your machine to send a fax at a later time when you will not be present 1 Press Fax 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Adjust the document resolution and darkness to suit your fax needs See page 9 1 4 Press Menu until Fax Feature appears on the bottom line of the display and press OK 5 Press th
134. inter e To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button NOTE If you want to set a specific IP address on a specific network printer click the Set IP Address button The Set IP Address window appears Do as follows 2 Type 104 3 Set IP Address You can set or change IP address for the network printer Printer Name IP Address MAC Address C MFPOOOOFO44FECO 10 88 188 31 OOOOFO44FECO C MFPOOOOFOAS6F06 10 88 188 107 OOOOFO456F06 Information Update Printer MAC Address IP Address i 7 z Configure Subnet Mask Default Gateway Back Cre Cancel a Select a printer to be set with a specific IP address from the list b Configure an IP address subnet mask and gateway for the printer manually and click Configure to set the specific IP address for the network printer c Click Next 6 Select the components to be installed After selecting the components the following window appears You can also change the printer name set the printer to be shared on the network set the printer as the default printer and change the port name of each printer Click Next 2 Type 104 x Set Printer Change printer settings to be installed Printer Name Port Default Printer Shared Name dy Printer Driver Type 104 PCL amp IP 10 88 188 107 X G r gs Printer Driver Type 104
135. ion 6 Press Stop Clear to return to Standby mode 6 4 Copying T Basic printing This chapter explains common printing tasks Printing a document Your machine allows you to print from various Windows or Macintosh The exact steps for printing a document may vary depending on the application you use For details about printing see the Software section Canceling a print job If the print job is waiting in a print queue or print spooler such as the printer group in Windows delete the job as follows 1 Click the Windows Start menu 2 For Windows 98 NT 4 0 2000 Me select Settings and then Printers For Windows XP 2003 select Printers and Faxes For Windows Vista select Control Panel Hardware and Sound gt Printers 3 Double click the Printer Driver Type 104 PCL 6 icon 4 From the Document menu select Cancel Printing Windows 98 Me or Cancel Windows NT 4 0 2000 XP 2003 Vista Note You can also access this window by simply double clicking the printer icon at the bottom right corner of the Windows desktop You can also cancel the current job by pressing Stop Clear on the control panel 7 1 Basic printing 8 Scanning Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer Then you can fax or email the files 1 upload them to your website or use them to create projects that you can print 2 This chapter inc
136. ion please contact Ricoh Americas Corporation CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 8 Inthe event of operation problems document jam copy jam communication error indication refer to the solving problems section in this manual 9 Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information 10 If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requi
137. ions to the factory default System Setup Restores all of the system options to the factory default Network Restores all of the network options to the factory default Address Book Clears all of the fax number and email address entries stored in memory Sent Report Clears all records of sent faxes and emails Fax Rev Clears all records of received faxes Report NetScan Clears the information on network scan Report sessions in memory Press OK when Yes appears Press OK again to confirm clearing Repeat steps 3 through 5 to clear another item Press Stop Clear to return to Standby mode Cleaning your machine To maintain print and scan quality follow the cleaning procedures below each time the toner cartridge is replaced or if print and scan quality problems occur Note Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol solvent or other strong substances can discolor or distort the cabinet Cleaning the outside Clean the cabinet of the machine with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine Cleaning the inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print quality problems such as toner specks or smearing Cleaning the inside of the machine clears or redu
138. irements Operating system Macintosh 10 3 10 4 RAM 128 MB Free disk space 200 MB Connection USB interface Network interface 3 2 lt Software overview gt 4 Network setup This chapter gives you step by step instructions for setting up your machine for network connections This chapter includes Introduction e Supported operating systems Configuring TCP IP Configuring EtherTalk e Setting Ethernet speed e Restoring the network configuration Printing a network configuration page Introduction Once you have connected your machine to a network with an RJ 45 Ethernet cable you can share the machine with other network users You need to set up the network protocols on the machine to use it as your network printer Protocols can be set up by the following two methods Via network administration programs You can configure your machine s print server settings and manage the machine via the following programs that came with your machine Web Image Monitor Type 104 A web server embedded to your network print server which allows you to Configure the network parameters necessary for the machine to connect to various network environments Customize e mail settings and set up Address Book for scanning to email Customize server settings and set up Address Book for scanning to an FTP or SMB servers Customize printer copy and fax settings
139. ivating the added memory in the PS printer Make sure the latches fit over the notches located on either side of properties the DIMM After installing the memory DIMM you need to select it in the printer properties of the PostScript printer driver so that you can use it 1 Make sure that the PostScript printer driver is installed on your computer For details about installing the PS printer driver see the Software section 2 Click the Windows Start menu 3 For Windows 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP 2003 select Printers and Faxes For Windows Vista select Control Panel Hardware and Sound gt Printers 4 Select the Printer Driver Type 104 PS printer 5 Click the right mouse button on the machine icon and select Properties 6 For Windows 98 Me select Device Options For Windows NT 4 0 2000 XP 2003 Vista select Device Settings 7 Selectthe amount of memory you installed from Printer Memory in the Installable Options section For Windows 98 select Installable Options VMOption 8 Reconnect the power cord and printer cable and turn the machine change setting for VMOption change memory is 8 Click OK 15 2 Installing accessories 1 6 Specifications This chapter includes General specifications Scanner and copier specifications Printer specifications Facsimile specifications General specifications Item Description ADF
140. iver by installing the PPD file This chapter includes e Installing Software for Macintosh e Setting Up the Printer Printer driver e Printing Installing the printer driver e Scanning Connect your machine to the computer using the USB cable or the Ethernet cable Turn on your computer and the machine Insert the PostScript driver CD ROM which came with your machine into the CD ROM drive Double click the Type 104 on your Macintosh desktop Double click the MAC Installer folder Double click the Type 104 Installer OSX icon Click Continue Click Install After the installation is finished click Quit OONAUAR UN 30 Using Your Printer with a Macintosh Scan driver Installing the Scan driver Make sure that you connect your printer to the computer Turn on your computer and printer Insert the CD ROM which came with your printer into the CD ROM drive Double click CD ROM icon that appears on your Macintosh desktop Double click the MAC_Installer folder Double click the MAC_Twain folder Double click the ScanThru Installer icon Enter the password and click OK Click Continue Click Install 10 Click Continue 11 After the installation is finished click Quit OONODU BR U N bB Uninstalling the Scan driver 1 Insert the CD ROM which came with your printer into the CD ROM drive 2 Double click CD ROM icon that appears on your Macintosh desktop 3 Double click the MAC Installer folder 4 Double cli
141. ke sure that the ADF is firmly closed trarismissinis nof The ADF rubber pad may need to be successful replaced Contact your service representative 14 17 Troubleshooting Common Windows problems Condition Suggested solutions File in Use message appears during installation Exit all software applications Remove all software from the StartUp Group then restart Windows Reinstall the printer driver Ensure that the cables are connected correctly the machine is on Error Writing to LPTx message appears f bi directional communication is not turned on in the driver it will also cause this message General Close all other applications reboot Windows Protection Fault Exception OE Spool32 or and try printing again Illegal Operation messages appear Fail To Print A printer timeout error occurred messages appear These messages may appear during printing Just keep waiting until the machine finishes printing If the message appears in standby mode or after printing has been completed check the connection and or whether an error has occurred Note Refer to Microsoft Windows 98 Me NT 4 0 2000 XP 2003 Vista User s Guide that came with your PC for further information on Windows error messages Common PostScript problems The following situations are PS language specific and may occur when several printer languag
142. l from a fax machine 6 When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes learning the display shows Completed DRPD Setup If the DRPD setup fails Error DRPD Ring appears Press OK when DRPD Mode appears and start over from step 4 7 Press Stop Clear to return to Standby mode When the DRPD feature is set up the DRPD option is available for the receiving mode setting To receive faxes in DRPD mode you need to set the menu to DRPD Notes DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket Receiving in secure receiving mode You may need to prevent your received faxes from being accessed by unauthorized people You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended In secure receiving mode all incoming faxes go into memory When the mode is deactivated any stored faxes are printed Activating secure receiving mode 1 PressFax 2 Press Menu and then press OK when Fax Feature appears on the bottom line of the display 3 Press the Scr
143. lines S BET AaBbC AaBbCc AaBbCG AaBbCc If black vertical streaks appear on the page The drum inside the toner cartridge has probably been scratched Remove the toner cartridge and install a new one See page 13 5 If white vertical streaks appear on the page The surface of the LSU part inside the machine may be dirty Clean the LSU See page 13 2 Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc If the amount of background shading becomes unacceptable Change to a lighter weight paper See page 5 8 Check the machine s environment very dry low humidity or high humidity higher than 8096 RH conditions can increase the amount of background shading Remove the old toner cartridge and install a new one See page 13 5 Aa Aa Aai Toner specks AaBbCc AaBbGc BDCc 3b Coe Rac The paper may not meet specifications for example the paper is too moist or too rough See page 5 8 The transfer roller may be dirty Clean the inside of your machine See page 13 2 The paper path may need cleaning See page 13 2 Toner smear AaBbCc AaBhCc AaBhCc AaBbCc AaBbCc Clean the inside of the machine See page 13 2 Check the paper type and quality See page 5 8 Remove the toner cartridge and install a new one See page 13 5 Dropouts Aa Aa Aa BbCc BbCc BbCc AaBbCc AaBbCc If faded
144. ll buttons until the binding option you want appears Off Prints in Normal mode 1 gt 2Side Short Prints pages to be read by flipping like a note pad 1 gt 2Side Long Prints pages to be read like a book N m e A 1 22Side Long A 1 22Side Short 3 Press OK to save your selection If the mode is enabled the Duplex button is backlit Backing up data Data in the machine s memory can be accidentally erased due to power failure or storage failure Backup helps you protect your Address Book Phone Book entries and the system settings by storing them as backup files on a USB memory device Backing up data 1 Insert the USB memory device into the USB memory port on your machine 2 Press Menu until System Setup appears on the bottom line of the display and press OK 3 Press OK when Machine Setup appears 4 Press the Scroll buttons until Export Setting appears and press OK 5 Press the Scroll buttons until the option you want appears Address Book Backs up all Address Book Phone Book entries Setup Data Backs up all system settings 6 Press OK to begin backing up the data The data is backed up to the USB memory 7 Press Stop Clear to return to Standby mode Restoring data 1 Insert the USB memory device on which the backup data is stored in to the USB memory port 2 Press Menu until System Setup appears on the bottom line of the display and press OK 3 Press OK
145. ludes e Scanning basics Scanning to an application using a local connection 3 e Scanning using a network connection Changing the settings for each scan job Changing the default scan settings 4 Setting up Address Book 5 Scanning basics Your machine offers the following ways to scan an image using a local connection Via one of the preset imaging applications Scanning an image launches the selected application enabling you to control the scanning process See the next section Via the SmarThru program supplied with your machine Scanning an image launches SmarThru and enables you to control the scanning process Via the Windows Images Acquisition WIA driver See the Software section To a portable USB memory device if inserted into the USB memory port on your machine See page 11 1 Also you can send scanned images to several destinations using a network connection To your networked computer via the ScanClair program You can 6 scan an image from the machine if network connected to the computer where the ScanClair program is running To Email You can send the scanned image as an attachment to an email See page 8 4 To an FTP file server You can scan an image and upload it to an FTP server See page 8 4 To a computer networked via SMB NetBEUI protocol You can scan an image and send it to a shared folder on an SMB server See page 8 5 a A network protocol provided by Microsoft C
146. m 1 To change the print settings from your software application access printer properties Printing a Document on page 12 From the Layout tab select the paper orientation From the Double sided Printing section select the binding option you want Click the Paper tab and select the paper source size and type Click OK and print the document Uu A UN 20 1 gt JW Advanced Printing Printing a Reduced or Enlarged Document You can change the size of a page s content to appear larger or smaller on the printed page 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 From the Paper tab select Reduce Enlarge in the Printing Type drop down list Enter the scaling rate in the Percentage input box wW N You can also click the w or A button Select the paper source size and type in Paper Options Click OK and print the document Ui A Fitting Your Document to a Selected Paper Size This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size This can be useful when you want to check fine details on a small document 1 To change the print settings from your software application access printer properties See Printing a Document on page 12 From the Paper tab select Fit to Page in the Printin
147. m country to country You can also use the Scroll buttons to move the cursor under the digit you want to correct and enter a new number 5 To select AM or PM for 12 hour format press the or button or any number button When the cursor is not under the AM or PM indicator pressing the or button immediately moves the cursor to the indicator You can change the clock mode to 24 hour format e g 01 00 PM as 13 00 For details see the next section 6 Press OK to save the time and date When you enter a wrong number Out of Range appears and the machine does not proceed to the next step If this happens simply reenter the correct number 7 Press Stop Clear to return to Standby mode Changing the clock mode You can set your machine to display the current time using either a 12 hour or 24 hour format 1 Press Menu until System Setup appears on the bottom line of the display and press OK Press OK when Machine Setup appears Press the Scroll buttons until Clock Mode appears and press OK Press the Scroll buttons to select the other mode and press OK a fF OO N Press Stop Clear to return to Standby mode Changing the default mode Your machine is preset to Fax mode You can switch this default mode between Fax mode and Copy mode 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Default Mode appears a
148. memory clear 13 2 Multiple Send faxes 9 6 multi purpose tray 5 7 N network scan scanning 8 3 timeout set 8 4 network setup EtherTalk 4 2 operating systems 4 1 TCP IP 4 1 n up multiple pages per sheet copying 6 2 O originals jam clear 14 1 loading 5 1 output location select 5 8 output tray 5 8 P paper guidelines 5 4 paper jam clear duplex area 14 5 fuser area or around toner cartridge 14 3 multi purpose tray 14 3 optional tray 2 14 3 paper exit area 14 4 tray 1 14 2 paper level indicator 5 5 paper load multi purpose tray 5 7 tray 1 optional tray 2 5 5 paper size setting 5 8 specifications 5 3 paper tray set copy 6 1 fax 9 3 paper type setting 5 8 specifications 5 3 Phone Book group dial numbers 10 4 speed buttons 10 3 speed dial numbers 10 3 poster special copy 6 3 PostScript problems 14 18 power save mode 2 4 print quality problems solve 14 13 printing reports 13 1 USB memory 11 2 priority fax 9 7 problem solve copying 14 15 error messages 14 7 faxing 14 17 Macintosh 14 18 paper feeding 14 11 PostScript errors 14 18 printing 14 11 printing quality 14 13 ScanClair Type 104 14 17 scanning 14 16 Windows 14 18 R rear cover use 5 9 receiving a fax in Ans Fax mode 9 4 in DRPD mode 9 4 in Fax mode 9 4 in Secure Receiving mode 9 5 in Tel mode 9 4 inthe memory 9 6 receiving modes 9 3 redialing automatically 9 3 manually 9 3 replacing toner cartridge 13 5 repl
149. mmended for professional users lt Back Cancel 2 Type 104 amp Select Printer Port Select a port that will be used for your printer l 6 Select the components to be installed and click Next Local or TCP IP Port Shared Printer UNC Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list 2 Type 104 5 Select components that you would like to install Printer Name IP Port Name Select components C MFP Type 104 UsBon1 m Select components that you would like to install p Printer Driver Type 104 PS printer driver 1 Status Monitor NOTE If a firewall has been enabled on this PC this may be preventing the installer from Update Printer Settings Utility detecting the printer Temporarily disable the firewall on this PC before continuing with the ASmarThru installation Change Destination Folder lt Back Lee Cancel Install Type 104 to i C Program FilesNMFPAType 104 Browse lt Back Cancel NOTE You can change the desired installation folder by clicking Browse 7 After the installation is finished a window asking you to print a test page appears If you choose to print a test l page select the checkbox and click Next Otherwise just click Next and skip to step 9 8 If the test page prints out correctly click Yes If not click No to rep
150. n resolutions especially using enhanced dpi Scanning 26 Scanning Using SmarThru SmarThru is the accompanying software for your machine With SmarThru scanning is the proverbial piece of cake NOTE You can use SmarThru 4 in Windows 98 or higher Uninstalling SmarThru NOTE Before beginning uninstallation ensure that all applications are closed on your computer 1 From the Start menu select Programs Select SmarThru 4 and then select Uninstall SmarThru 4 3 When your computer asks you to confirm click OK 4 Click Finish You may be prompted to restart your computer In this case you must shut the computer down and then restart it before the changes will be saved Using SmarThru Follow these steps to start scanning using the SmarThru 1 2 Make sure that your machine and computer are turned on and properly connected to each other Place your photograph or page on the document glass or ADF Once you have installed SmarThru you will see the SmarThru 4 icon on your desktop Double click the SmarThru 4 icon Necycle Bin DAEMON Tools _ f Je Double click this icon a Microsoft SmarThru 4 Outlook The SmarThru 4 window opens Type 104 v Scan To Image Copy Print A y Ea Make sure that your us printer is selected eScan To Allows you to scan an image and save it to an application or folder email it or publish it on a web site eIm
151. n the power of Type 104 Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Tum on the power of the device 3 If New Hardware Wizard is appeared close it 4 Click Next Back Cancel e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation e The reinstallation window that appears in this User s Guide may differ depending on the printer and interface in use 5 Select the components you want to reinstall and click Next If you installed the printer software for local printing and you select your printer driver name the window asking you to print a test page appears Do as follows a To print a test page select the check box and click Next b If the test page prints out correctly click Yes If it doesn t click No to reprint it 6 When the reinstallation is done click Finish 11 Removing Printer Software 1 Start Windows 2 From the Start menu select Programs or All Programs Type 104 Maintenance 3 Select Remove and click Next You will see a component list so that you can remove any item individually 4 Select the components you want to remove and then click Next 5 When your computer asks you to confirm your selection
152. nd press OK 4 Press the Scroll buttons until the default mode you want appears and press OK 5 Press Stop Clear to return to Standby mode System setup Setting sounds You can control the following sounds Key Sound Turns the key sound on or off With this option set to On a tone sounds each time a key is pressed Alarm Sound Turns the alarm sound on or off With this option set to On an alarm tone sounds when an error occurs or fax communication ends Speaker Turns on or off the sounds from the telephone line through the speaker such as a dial tone or a fax tone With this option set to Comm which means Common the speaker is on until the remote machine answers You can adjust the volume level using On Hook Dial Ringer Adjusts the ringer volume For the ringer volume you can select Off Low Mid and High Speaker ringer key sound and alarm sound 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Sound Volume appears and press OK 3 Press the Scroll buttons until the sound option you want appears and press OK 4 Press the Scroll buttons until the desired status or volume for the sound you have selected appears and press OK 5 f necessary repeat steps 3 through 5 to set other sounds 6 Press Stop Clear to return to Standby mode Speaker volume 1 Press On Hook Dial A dial tone sounds from the speaker
153. nd straighten paper before loading Do not use creased damp or highly curled paper Do not mix paper types in a tray Use only recommended print media See page 5 8 Duplex Jam 1 Ensure that the recommended print side of print media is facing down in 1 Open the rear cover the tray or facing up in the multi purpose tray If paper jams occur frequently when you print on A5 sized paper 2 Unfold the duplex guide fully PAPS i i TAE pep Load the paper into the tray with the long edge facing the front of the tray In the printer properties window set the page orientation to be rotated 90 degrees See the Software section 5 1 duplex guide 14 6 lt Troubleshooting gt Understanding display messages Messages appear on the Status Monitor program window or the control panel display to indicate the machine s status or errors Refer to the tables below to understand the messages meaning and correct the problem if necessary Messages and their meanings are listed in alphabetical order Note When you call for service it is very convenient to tell the service representative the display message Message Meaning Suggested solutions Duplex Jam 0 Paper has jammed Clear the jam See page Check Inside during duplex 14 5 printing Duplex Jam 1 Open Close Door Paper has jammed during duplex Clear the jam See page 14 6 Message Meaning Suggested solution
154. nded that you quit all Windows applications before running Setup This printer will automatically substitute fonts shown on your screen with similar looking fonts located in the printer To avoid substitution go to the Extras tab of the printer driver and do not check Use Printer Fonts View User s Guide Select a language from the list below English V2 00 58 05 Click Next e If necessary select a language from the drop down list View User s Guide Allows you to view the User s Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you Select Typical installation for a network printer Click Next 2 Type 104 K Select Installation Type Select type that you want and click Next button c Typical installation for a local printer Install default components for a device that is directly connected to user s computer Install softwares for a device that is on network C Custom installation You can select installation options This option is recommended for professional users Back Cancel Installing Printer Software in Windows 5 The list of printers available on the network appears Select the printer you want to install from the list and then click Next 2 Type 104 Select Printer Port Select a port that will be used for your printer TCP IP Port C Shared Printer UNC
155. ne Book You can check your Phone Book settings by printing a list 1 Press Address Book until Print appears on the bottom line of the display Press OK A list showing your speed button settings and speed dial and group dial entries prints out 10 5 lt Fax setup gt 11 Using USB flash memory This chapter explains how to use a USB memory device with your machine This chapter includes About USB memory e Plugging in a USB memory device Scanning to a USB memory device Printing from a USB memory device e Backing up data Managing USB memory About USB memory USB memory devices are available with a variety of memory capacities to give you more room for storing documents presentations downloaded music and videos high resolution photographs or whatever other files you want to store or move You can do the following on your machine using a USB memory device Scan documents and save them on a USB memory device Print data stored on a USB memory device Back up Address Book Phone Book entries and the system settings of your machine Restore backup files to the machine s memory Format the USB memory device Check the available memory space Plugging in a USB memory device The USB memory port on the front of your machine is designed for USB V1 1 and USB V2 0 memory devices Your machine supports USB memory devices with capacity of up to 512 MB You must use only an authorized U
156. nente nnne tbphen th ik anphe hirrio pps anth nr nas iiia ntes en 9 4 Receiving manually using an extension telephone ssssssseeneeneeen enne nennen nenne 9 4 Receiving automatically in Ans Fax mode sse eene nennen nennen ener en nennen enne nnne 9 4 Receiving faxes using D RPD mode oiii ertet otn tinned eed ini korea acre bet apo etaed e pent pe ees caasoenaeve wees 9 4 Receiving in secure recelvIng mode ere REED En Ere te Eeee aarin Eep EM REIR ERR 9 5 RECEIVING RII 9 5 Printing received faxes on both sides of paper sssssssssseee ener nnne nnne nene 9 6 Sending a fax to multiple destinations isseire nrnna aer ioraa haaa peP EAEra AAEE adaa Nadai 9 6 Sending adelayed e 9 7 Sendinga PROMY TAX ee ERA 9 7 dence HX 9 8 Fax setup Changing the Tax Setup OptlOns Mec ade cestatevaasdba ga seds 10 1 Changing the default document settings sse nrnen er nennen enne 10 2 Printing sent fax report automatically sssrini ree eh pa cn rev Re da e Ep ree ba F e Ca Dakar ra agen xeu EXER Run 10 2 Change the dial tone detection settings sssssssseeneeen enne nenne ennemi e enne 10 2 Setting up Phone BOOK ott E PEE EHERRS RE RE RR T 10 3 Using USB flash memory Abo t USB M MOMy s cscei E
157. ness to suit your fax needs See page 9 1 4 Press Menu until Fax Feature appears on the bottom line of the display and press OK 5 Press the Scroll buttons until Priority Send appears and press OK 6 Enter the number of the receiving machine You can use speed buttons or speed dial numbers For details see page 10 3 7 Press OK to confirm the number 9 7 lt Faxing gt 8 Enter the job name you want and press OK The original is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory 9 Ifan original is placed on the scanner glass select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine shows the number being dialed and begins sending the fax Forwarding faxes You can forward your incoming and outgoing faxes to another fax machine or email address Forwarding sent faxes to another fax machine You can set the machine to send copies of all outgoing faxes to a specified destination in addition to the fax numbers you entered 1 Press Fax 2 Press Menu until Fax Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Forward appears and press OK Press OK when Fax appears Press the Scroll buttons until Send Forward appears and press OK 6 Press the Scroll buttons to select On and press OK 7 Enterthe
158. network and powered on For details about connecting to the network see the supplied printer s User s Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X Setup exe replacing X with the letter which represents your drive and click OK If you use Windows Vista click Start All programs gt Accessories Run and type X Setup exe If the AutoPlay window appears in Windows Vista click Run Setup exe in Install or run program field and click Continue in the User Account Control window 2 Type 104 Welcome to Type 104 Setup This wizard will help install Type 104 components lt is strongly recommended that you quit all Windows applications before running Setup This printer will automatically substitute fonts shown on your screen with similar looking fonts located in the printer To avoid substitution go to the Extras tab of the printer driver and do not check Use Printer Fonts View User s Guide Select a language from the list below English X 2 00 59 05 3 Click Next e If necessary select a language from the drop down list View User s Guide Allows you to view the User s Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you Installi
159. ng Printer Software in Windows 4 Select Custom installation Click Next 5 2 Type 104 K Select Installation Type Select type that you want and click Next button cc Typical installation for a local printer Install default components for a device that is directly connected to user s computer c Typical installation for a network printer Install softwares for a device that is on network You can select installation options This option is recommended for professional users lt Back Cancel The list of printers available on the network appears Select the printer you want to install from the list and then click Next Select Printer Port Select a port that will be used for your printer Local or TCP IP Port C Shared Printer UNC Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name C MFPOOOOFOS56F06 10 88 188 107 C MFP Type 104 USB001 NOTE If a firewall has been enabled on this PC this may be preventing the installer from Update detecting the printer Temporarily disable the firewall on this PC before continuing with the installation lt Back rw Cancel e If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the pr
160. nnected your machine to a network and set up network parameters correctly you can scan and send images over the network Preparing for network scanning Before using your machine s network scanning features you need to configure the following settings depending on your scan destination Adding the machine to the ScanClair program for scanning to a network client Registering as an authorized user for scanning to Email FTP or SMB Setting up an account for scanning to Email Setting up FTP servers for scanning to FTP Setting up SMB servers for scanning to SMB Adding the machine to the ScanClair program First install the ScanClair program See the Software section To scan images from your machine to your computer through the network you need to register the machine as an authorized network scanner in the ScanClair program 1 In Windows select Start Programs ScanClair gt ScanClair The ScanClair window opens 2 Click the Add Device button or double click the Add Device icon 3 Click Next 4 Select Browse for a scanner recommended or select Connect to this scanner and enter the IP address of your machine 5 Click Next A list of the scanners on your network appears 6 Select your machine from the list and enter a name user ID and PIN Personal Identification Number for the machine Notes For the scanner name the model name of your machine is automatically entered but can be changed
161. ns When you are prompted to enter a fax number while sending a fax Toretrieve a number from speed buttons 1 to 15 press the corresponding speed button and press OK To retrieve a number from speed buttons 16 to 30 press Shift and then the corresponding speed button and press OK Speed dial numbers You can store up to 240 frequently used fax numbers in speed dial numbers Registering a speed dial number 1 Press Fax 2 Press Address Book until New amp Edit appears on the bottom line of the display and press OK 3 Press OK when Speed Dial appears 4 Enter a speed dial number between 0 and 239 and press OK If an entry is already stored in the number you choose the display shows the name to allow you to change it To start over with another speed dial number press Back 5 Enter the name you want and press OK For details on how to enter alphanumeric characters see page 2 3 6 Enter the fax number you want and press OK 7 Press Stop Clear to return to Standby mode Editing speed dial numbers 1 Press Address Book until New amp Edit appears on the bottom line of the display and press OK Press OK when Speed Dial appears Enter the speed dial number you want to edit and press OK 2 3 4 Change the name and press OK 5 Change the fax number and press OK 6 Press Stop Clear to return to Standby mode Using speed dial numbers When you are prompted to enter a destination number while sending a fax ente
162. ntil the scan type you want appears and press OK 4 Press the Scroll buttons until the scan setting option you want appears and press OK 5 Press the Scroll buttons until the desired status appears and press OK 6 Repeat steps 4 and 5 to set other setting options 7 When you have finished press Stop Clear to return to Standby mode Changing the default scan settings To avoid having to customize the scan settings for each job you can set up default scan settings for each scan type 1 Press Scan Email 2 Press Menu until Scan Setup appears on the bottom line of the display and press OK 3 Press OK when Change Default appears 4 Press the Scroll buttons until the scan type you want appears and press OK 5 Press the Scroll buttons until the scan setting option you want appears and press OK 6 Press the Scroll buttons until the desired status appears and press OK 7 Repeat steps 5 and 6 to change other settings 8 To change the default settings for other scan types press Back and repeat from step 4 9 Press Stop Clear to return to Standby mode Setting up Address Book You can set up Address Book with the email addresses you use frequently via Web Image Monitor Type 104 and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address book Registering speed email numbers 1 Enter your machine s IP address as the URL in a browser and click Go to access the web site
163. nts on your document NOTE The resolution of the overlay document must be the same as that of the document you will print with the overlay Deleting a Page Overlay You can delete page overlays that you no longer use OUA WNE In the printer properties window click the Extras tab Click the Edit button in the Overlay section Select the overlay you want to delete from the Overlay List box Click Delete Overlay When a confirming message window appears click Yes Click OK until you exit the Print window 4 Using Windows PostScript Driver If you want to use the PostScript driver provided with your system CD ROM to print a document PPDs in combination with the PostScript driver access printer features and allow the computer to communicate with the printer An installation program for the PPDs is provided on the supplied software CD ROM Printer Settings You can use the printer properties window which allows you to access all of the printer options you need when using your printer When the printer properties are displayed you can review and change the settings needed for your print job Your printer properties window may differ depending on your operating system This Software User s Guide shows the Properties window for Windows XP Your printer driver Properties window that appears in this User s Guide may differ depending on the printer in use NOTES e Most Windows applications will overri
164. nu overview Entering characters using the number keypad The control panel provides access to various menus to set up the machine or use the machine s functions These menus can be accessed by pressing Menu Refer to the following diagram Menus available in Using the save modes Setting print job timeout Fax Copy or Scan mode vary Fax Feature Fax Setup Darkness Sending Multi Send Redial Times Delay Send Redial Term Priority Send Prefix Dial Send Forward ECM Mode Rcv Forward Sent Report Secure Receive Image TCR Add Page Receiving Cancel Job Receive Mode Ring to Answer Stamp Rcv Name Rcv Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode Change Default Resolution Darkness Auto Report Network TCP IP EtherTalk Ethernet Speed Clear Setting Network Info Copy Feature Copy Setup Scan Feature Copy Collation Change Default USB Memory 2 Up Copies Scan Size 4 Up Reduce Enlarge Original Type ID Copy Darkness Resolution Poster Copy Original Type Scan Color Clone Copy Scan Format Erase Bkgd E mail Scan Size Original Type Resolution Scan Color FTP Scan Size Original Type Resolution Scan Color SMB Scan Size Original Type Resolution Scan Color System Setup System Setup Scan Setup continued Machine Setup Change Default Sound Volume Machine ID USB Memory Key Sound Machine Fax No E mail Al rm Sound Date amp Time FTP Speaker Clock Mode SMB Ringer Language Report Default
165. obat not be matched Reader Reader 6 0 or with that in higher colors print incorrectly Acrobat Reader Common Macintosh problems Problem Suggested solutions The printer does not print PDF file correctly Some parts of graphics text or illustrations are missing Incompatibility between the PDF file and the Acrobat products Printing the PDF file as an image may solve this problem Turn on Print As Image from the Acrobat printing options Note It will take longer to print when you print a PDF file as an image The document has printed but the print job has not disappeared from the spooler in Mac OS 10 3 2 Update your Mac OS to OS 10 3 3 or higher 14 18 Troubleshooting 1 5 Installing accessories Your machine is a full featured one that has been optimized to meet most of your printing needs Recognizing that each user may have different requirements however we make several accessories available to enhance your machine s capabilities This chapter includes e Precautions when installing accessories Installing a memory DIMM Precautions when installing accessories Disconnect the power cord Never remove the control board cover while the power is being supplied To avoid the possibility of an electrical shock always disconnect the power cord when installing or removing ANY internal or external accessories Discharge static electricity
166. of your machine 2 Click Machine Settings and Local Address Book 3 Click Add 4 Select a location number and enter the user name and e mail address you want 5 Click Apply Note You can also click Import and obtain your address book from your computer 8 5 Scanning Configuring group email numbers 1 Enter your machine s IP address as the URL in a browser and click Go to access the web site of your machine Click Machine Settings and Group Address Book Click Add 2 3 4 Select a group number and enter the group name you want 5 Select speed email numbers that will be included in the group 6 Click Apply Using Address Book entries To retrieve an email address use the following ways Speed email numbers When you are prompted to enter a destination address while sending an email enter the speed email number at which you stored the address you want For a one digit speed email location press and hold the corresponding digit button from the number keypad Fora two or three digit speed email location press the first digit button s and then hold down the last digit button You can also press the speed buttons at which you stored the address you want You can also search through memory for an entry by pressing Address Book See page 8 6 Group email numbers To use a group email entry you need to search for and select it from memory When you are prompted to enter a destinati
167. oll buttons until NetScanTimeout appears and press OK 4 Enterthe desired timeout value and press OK The change will be broadcast over the network and will apply to all clients connected to the network 5 Press Stop Clear to return to Standby mode Scanning to Email You can scan and send an image as an email attachment You first need to setup your email account in Web Image Monitor Type 104 See page 8 2 Before scanning you can set the scan options for your scan job See page 8 5 1 Make sure that your machine is connected to a network 2 Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 3 Press Scan Email 4 Press the Scroll buttons until Scan to Email appears on the bottom line of the display and press OK 5 Enter the recipient s email address and press OK If you have set up Address Book you can use a speed button or a speed email or group email number to retrieve an address from memory See page 8 5 6 To enter additional addresses press OK when Yes appears and repeat step 5 To continue to the next step press the Scroll buttons to select No and press OK 7 If the display asks if you want to send the email to your account press the Scroll buttons to select Yes or No and press OK Note This prompt does not appear if you have activated the Send To Self option in the email account setup 8 Enter an ema
168. oll buttons until Secure Receive appears and press OK 4 Press the Scroll buttons until On appears and press OK 5 Enter a four digit password you want to use and press OK Note You can activate secure receiving mode without setting a password but cannot protect your faxes 6 Re enter the password to confirm it and press OK 7 Press Stop Clear to return to Standby mode When a fax is received in secure receiving mode your machine stores it in memory and shows Secure Receive to let you know that there is a fax received Printing received faxes 1 Access the Secure Receive menu by following steps 1 through 3 in Activating secure receiving mode 2 Press the Scroll buttons until Print appears and press OK 3 Enter the four digit password and press OK The machine prints all of the faxes stored in memory Deactivating secure receiving mode 1 Access the Secure Receive menu by following steps 1 through 3 in Activating secure receiving mode 2 Press the Scroll buttons until Off appears and press OK 3 Enter the four digit password and press OK The mode is deactivated and the machine prints all faxes stored in memory 4 Press Stop Clear to return to Standby mode Receiving faxes in memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores incoming faxes in its memory Then as soon as
169. on For details on how to enter alphanumeric characters see page 2 3 5 Press OK to save the ID 6 Press the Scroll buttons until Machine Fax No appears and press OK 7 Enter your fax number using the number keypad and press OK 8 Press Stop Clear to return to Standby mode Adjusting the document settings Before starting a fax change the following settings according to your original s status to get the best quality Resolution The default document settings produce good results when using typical text based originals However if you send originals that are of poor quality or contain photographs you can adjust the resolution to produce a higher quality Fax 1 Press Resolution 2 Press Resolution or the Scroll buttons until the option you want appears 3 Press OK to save your selection lt Faxing gt Recommended resolution settings for different original document types are described in the table below Mode Recommended for Standard Originals with normal sized characters Fine Originals containing small characters or thin lines or originals printed using a dot matrix printer Super Fine Originals containing extremely fine detail Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution Notes For memory transmission Super Fine mode is not available The resolution setting is automatically changed to Fine
170. on address while sending an email press Address Book See page 8 6 Searching Address Book for an entry There are two ways to search for an address in memory You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address Searching sequentially through memory 1 If necessary press Scan Email 2 Press Address Book until Search amp Send appears on the bottom line of the display and press OK 3 Press the Scroll buttons until the number category you want appears and press OK 4 Press OK when All appears 5 Press the Scroll buttons until the name and address you want appears You can search upwards or downwards through the entire memory in alphabetical order Searching with a particular first letter 1 If necessary press Scan Email 2 Press Address Book until Search amp Send appears on the bottom line of the display and press OK 3 Press the Scroll buttons until the number category you want appears and press OK 4 Press the Scroll buttons until ID appears and press OK 5 Enter the first few letters of the name you want and press OK 6 Press the Scroll buttons until the name you want appears and press OK Printing Address Book You can check your Address Book settings by printing a list 1 Press Address Book until Print appears on the bottom line of the display 2 Press OK A list showing your speed button settings and the speed group email entries print out
171. or a texture that is too smooth or too rough Erasable bond paper Multi paged paper Synthetic paper and thermally reactive paper Carbonless paper and Tracing paper Use of these types of paper could result in paper jams chemical smells and damage to your machine Store print media in its ream wrapper until you are ready to use it Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl Store unused print media at temperatures between 15 C and 30 C The relative humidity should be between 10 and 70 Store unused print media in a moisture proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper Load special media types one sheet at a time through the multi purpose tray to avoid paper jams To prevent print media such as transparencies and label sheets from sticking together remove them as they print out Guidelines for special print media Media type Guidelines Envelopes Successful printing on envelopes depends upon the quality of the envelopes When selecting envelopes consider the following factors Weight The weight of the envelope paper should not exceed 90 g m or jamming may occur Construction Prior to printing envelopes should lie flat with less than 6 mm curl
172. orporation for Windows network systems Scanning to an application using a local connection Make sure that your machine and computer are turned on and properly connected to each other Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 Press Scan Email Ready to Scan appears on the top line of the display Press the Scroll buttons until Scan to Appl appears on the bottom line of the display and press OK Press the Scroll buttons until the application you want to use appears and press OK Microsoft Paint Sends the scanned image to Microsoft Paint Email Sends the scanned image to your default email program on your computer A new message window opens with the image attached My Document Saves the scanned image in the default folder My Documents on your computer SmarThru Sends the scanned image to SmarThru installed with the printer driver OCR Sends the scanned image to the OCR program for text recognition Note You can add more TWAIN compliant software for scanning such as Adobe Photoshop Deluxe or Adobe Photoshop from the Printer Settings Utility See the Software section On the selected application adjust the scan settings and begin scanning For details please refer to the application user s guide 8 1 Scanning Scanning using a network connection If you have co
173. ou can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state 1 Press Menu until System Setup appears on the bottom line of the display and press OK Press OK when Machine Setup appears Press the Scroll buttons until Power Save appears and press OK Press the Scroll buttons until On appears and press OK a fF OO N Press the Scroll buttons until the time setting you want appears and press OK 6 Press Stop Clear to return to Standby mode Scan Power Save mode Scan Power Save mode allows you to save power by turning off the scan lamp The scan lamp under the scanner glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp The lamp automatically wakes up after some warm up time when you start scanning You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press OK when Machine Setup appears 3 Press the Scroll buttons until Scan PWR Save appears and press OK 4 Press the Scroll buttons until the time setting you want appears and press OK 5 Press Stop Clear to return to Standby mode Setting print job timeout You can set the amount of time a single print job is active before it must print The machine
174. ower cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this manual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following occurs You spill something into the machine You suspect that your machine needs service or repair The external housing of your machine has been damaged Do not incinerate used toner or toner containers Toner dust might ignite when exposed to an open flame Disposal can take place at our authorized dealer Dispose of used toner containers in accordance with local regulations Keep the machine away from flammable liquids gases and aerosols A fire or an electric shock might occur Connect the machine only to the power source described on the inside front cover of this manual Connect the power cord directly into a wall outlet and do not use an extension cord Do not damage break or make any modifications to the power cord Do not place heavy objects on it Do not pull it hard nor bend it more than necessary These actions could cause an electric shock or fire f the power cord is damaged exposure of the core disconnection etc contact your service representative to change a new one Operating the machine with a damaged power cord may cause an electric shock or fire N CAUTION P
175. ows Image Acquisition WIA drivers are available for scanning documents on your machine Status Monitor This program allows you to monitor the machine s status and alerts you when an error occurs during printing SmarThru This is the accompanying Windows based software for your multifunctional machine Printer Settings Utility You can create and edit Phone Book entries from your computer and set up print and scan system data options ScanClair This program allows you to scan a document on your machine and save it to a network connected computer User s Guide in PDF Set IP Use this program to set your machine s TCP IP addresses Network Printer User s Guide in PDF CD Contents Printer Macintosh PostScript Printer Description Scanner PPD file Use this file to run your Drivers and machine from a Macintosh computer Utilities Type and print documents 104 Scan driver TWAIN driver is Continue available for scanning documents on your machine 1 Allows you to edit a scanned image in many ways using a powerful image editor and to send the image by email You can also open another image editor program like Adobe Photoshop from SmarThru For details please refer to the onscreen help supplied on the SmarThru program 3 1 Software overview Printer driver features Your printer drivers support the following standard features Paper source sele
176. per jam clear the paper jam See page 14 2 Paper does not feed into the machine Remove any obstructions from inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the tray Remove excess paper from the tray The paper is too thick Use only paper that meets the specifications required by the machine See page 5 8 f an original does not feed into the machine the ADF rubber pad may require to be replaced Contact your service representative The paper keeps jamming There is too much paper in the tray Remove excess paper from the tray If you are printing on special materials use the multi purpose tray An incorrect type of paper is being used Use only paper that meets the specifications required by the machine See page 5 8 There may be debris inside the machine Open the front cover and remove the debris f an original does not feed into the machine the ADF rubber pad may require to be replaced Contact your service representative Transparencies stick together in the paper exit Use only transparencies specifically designed for laser printers Remove each transparency as it exits from the machine Envelopes skew or fail to feed correctly Ensure that the paper guides are against both sides of the envelopes Printing problems Condition Possible cause Suggested solu
177. per jams When a paper jam occurs Paper Jam appears on the display Refer to the table below to locate and clear the paper jam Message Location of jam Go to Paper Jam 0 In the paper feed area tray 1 below and Open Close Door optional tray 2 or multi page 14 3 purpose tray Paper Jam 1 In the fuser area or around the page 14 3 Open Close Door toner cartridge Paper Jam 2 In the paper exit area page 14 4 Check Inside Duplex Jam 0 In the duplex unit page 14 5 Check Inside Duplex Jam 1 Between the duplex unit and page 14 6 Check Inside fuser area Note To avoid tearing the paper pull out the jammed paper gently and slowly Follow the instructions in the following sections to clear the jam In the tray 1 1 Open and close the front cover The jammed paper is automatically ejected from the machine If the paper does not exit go to the next step 2 Pull the tray 1 open If the paper does not move when you pull or if you do not see the paper in this area check the fuser area around the toner cartridge See page 14 3 4 Insert the tray 1 into the machine until it snaps into place Printing automatically resumes 14 2 lt Troubleshooting gt In the optional tray 2 In the multi purpose tray 1 Pull the optional tray 2 open 1 If the paper is not feeding properly pull the paper out of the machine 2 Remove the jammed paper from the machine 2 Open and close t
178. ple copies of a document and you want those copies on both sides of the paper you must print them one at a time as separate print jobs Scanning If you want to scan documents using other software you will need to use TWAIN compliant software such as Adobe PhotoDeluxe or Adobe Photoshop The first time you scan with your machine select it as your TWAIN source in the application you use The basic scanning process involves a number of steps e Place your photograph or page on the document glass or ADF e Open an application such as PhotoDeluxe or Photoshop e Open the TWAIN window and set the scan options e Scan and save your scanned image NOTE You need to follow the program s instructions for acquiring an image Please refer to the User s Guide of the application SOFTWARE SECTION INDEX A advanced printing use 18 B booklet printing 19 C canceling scan 29 D document print Macintosh 32 Windows 12 double sided printing 20 Extras properties set 16 E favorites settings use 17 G Graphics properties set 15 H help use 17 23 I install printer driver Macintosh 30 Windows 4 L Layout properties set Macintosh 32 Windows 14 Macintosh driver install 30 printing 32 scanning 34 setting up the printer 31 N n up printing Macintosh 33 Windows 18 O orientation print Windows 14 overlay create 22 delete 22 print 22 P Paper properties s
179. power to the electrical outlet The machine dials a number but a connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to sort out the problem working No dial tone Check that the phone line is connected sounds properly Check that the phone socket in the wall is working by plugging in another phone Faxes do not store There may not be enough memory space to The numbers stored in memory do not dial correctly Make sure that the numbers are stored in memory correctly Print a Phone Book list referring to page 10 5 in memory store the fax If the display shows the Memory Full message delete from memory any faxes you no longer need and then try again to store the fax Blank areas You may have chosen the wrong paper appear at the bottom of each page or on other pages with a small strip of text at the top settings in the user option setting For details about paper settings see page 5 8 The original does not feed into the Make sure that the paper is not wrinkled and you are putting it in correctly Check that the Message confirmation report shows No Dial Turn off DT Detection Dial Tone Detection feature of your machine See page 10 2 machine original is the right size not too thick or thin Ton anda Ma
180. ppears on the display For a list of error messages and their meanings see page 14 7 If you receive an error message press Stop Clear to clear the message and try to send the fax again You can set your machine to print a confirmation report automatically each time sending a fax is completed For further details see page 10 1 Automatic redialing When the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to seven times according to the factory default settings When the display shows Retry Redial press OK to redial the number without waiting To cancel the automatic redialing press Stop Clear To change the time interval between redials and the number of redial attempts See page 10 1 Redialing the last number To redial the number you called last 1 Press Redial Pause 2 When an original is loaded in the ADF the machine automatically begins to send If an original is placed on the scanner glass select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt Receiving a fax Selecting the paper tray After loading the print media for fax output you have to select the paper tray you will use for the fax reception 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Paper Setup appears and
181. printer name in Model Name Your machine appears on the Printer List and is set as the default printer auRW N Using Your Printer with a Macintosh Printing NOTES e The Macintosh printer s properties window that appears in this User s Guide may differ depending on the printer in use However the composition of the printer properties window is similar e You can check your printer name in the supplied CD ROM Printing a Document When you print with a Macintosh you need to check the printer software setting in each application you use Follow these steps to print from a Macintosh 1 Open a Macintosh application and select the file you want to print 2 Open the File menu and click Page Setup Document Setup in some applications 3 Choose your paper size orientation scaling and other options and click OK Settings Page Attributes L Format for H Make sure that your Paper Size US Letter printer is selected 21 59 cm Orientation Ire te Scale 100 Q Cancel OK 3 A Mac OS 10 3 4 Open the File menu and click Print 5 Choose the number of copies you want and indicate which pages you want to print 6 Click Print when you finish setting the options Changing Printer Settings You can use advanced printing features when using your printer From your Macintosh application select Print from the File menu The printer name wh
182. py options such as the darkness the document type setting the copy size and the number of copies 12 OK Confirms the selection on the screen 24 Start Starts a job 1 3 Introduction Understanding the Status LED The Status LED on the control panel shows the status of your machine See the table below to know your machine s status Status Description Off The machine is off line The machine is in Power Save mode When data is received or any button is pressed it Switches to on line automatically Green On The machine is on line and can be used Blinking When the backlight slowly blinks the machine is receiving data from the computer When the backlight fast blinks the machine is printing data Red On The toner cartridge is totally exhausted Remove the old toner cartridge and install a new one See page 13 5 A paper jam has occurred To solve the problem see page 14 2 The front cover is open Close the front cover There is no paper in the tray Load paper in the tray The toner cartridge installed is not a genuine cartridge and you selected Stop at the NonGenuine Toner prompt See page 14 10 The lifespan of the toner cartridge is reached and you selected Stop at the Toner Exhausted prompt See page 14 10 The machine has stopped due to a major error Check the display message See page 14 7 for details on the meaning of the error message
183. r as a host name a fF o N Enter the server port number from 1 to 65535 The default port number is 25 6 Puta check mark in SMTP Requires Authentication to require authentication 7 Enter the SMTP server login name and password Setting up an FTP server To use an FTP server you need to set up parameters for access to FTP servers using Web Image Monitor Type 104 1 Enter your machine s IP address as the URL in a browser and click Go to access the web site of your machine 2 Click Machine Settings and FTP Setup 3 Click Server List 8 2 Scanning 4 Click Add 5 Select the index number from 1 to 20 6 Entera name in Alias for the Setup for the corresponding Server List entry This name will be displayed on your machine 7 Select IP Address or Host Name 8 Enter the server address in dotted decimal notation or as a host name 9 Enter the server port number from 1 to 65535 The default port number is 21 10 Puta check mark in Anonymous if you want to allow the FTP server to be accessed by unauthorized persons By default this is unchecked 11 Enter the login name and password 12 Enter the location the scanned image will be stored This is the location you have entered in the step 6 13 Click Apply Setting up an SMB server To use an SMB server you need to set up parameters for access to SMB servers using Web Image Monitor Type 104 1 Enter your machine s IP address as the URL
184. r machine select it as your TWAIN source in the application you use The basic scanning process involves a number of steps 1 Make sure that your machine and computer are turned on and properly connected to each other 2 Load the document s face up into the DADF or ADF OR Place a single document face down on the document glass 3 Open an application such as PhotoDeluxe or Photoshop 4 Open the TWAIN window and set the scan options 5 Scan and save your scanned image NOTE You need to follow the program s instructions for acquiring an image Please refer to the user s guide of the application Scanning 28 Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily manipulate images without using additional software NOTE The WIA driver works only on Windows XP Vista with USB port Windows XP 1 Load the document s face up into the DADF or ADF OR Place a single document face down on the document glass 2 From the Start menu on your desktop window select Settings Control Panel and then Scanners and Cameras 3 Double click your scanner driver icon The Scanner and Camera Wizard launches 4 Choose your scanning preferences and click Previe
185. r the speed dial number at which you stored the number you want For a one digit 0 9 speed dial number press and hold the corresponding digit button on the number keypad For a two or three digit speed dial number press the first digit button s and then hold down the last digit button 10 3 Fax setup You can also search through memory for an entry by pressing Address Book See page 10 4 Group dial numbers If you frequently send the same document to several destinations you can group these destinations and set them under a group dial number You can then use a group dial number to send a document to all of the destinations within the group You can set up to 200 0 through 199 group dial numbers using the destination s existing speed dial numbers Registering a group dial number 1 Press Fax 2 Press Address Book until New amp Edit appears on the bottom line of the display and press OK Press the Scroll buttons until Group Dial appears and press OK Enter a group dial number between 0 and 199 and press OK Enter a speed dial number and press OK Press OK when Yes appears Oo Oc OQ Repeat steps 5 and 6 to include other speed dial numbers into the group 8 When you have finished press the Scroll buttons to select No at the Another No prompt and press OK 9 Press Stop Clear to return to Standby mode Editing a group dial number You can delete a specific entry from a group or add a n
186. rTalk is AppleTalk used in an Ethernet network This protocol is widely used in Macintosh network environments To use EtherTalk take the following steps 1 Press Menu until Network appears on the bottom line of the display and press OK 2 Press the Scroll buttons until EtherTalk appears and press OK 3 Press the Scroll buttons until On appears and press OK 4 Press Stop Clear to return to Standby mode Setting Ethernet speed You can select the communication speed for Ethernet connections 1 Press Menu until Network appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Ethernet Speed appears and press OK 3 Press the Scroll buttons until the speed you want appears and press OK 4 Press Stop Clear to return to Standby mode Restoring the network configuration You can return the network configuration to its default settings 1 Press Menu until Network appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Clear Setting appears and press OK 3 Press OK when Yes appears to restore the network configuration 4 Powerthe machine off and back on Printing a network configuration page The Network Configuration page shows how the network interface card on your machine is configured 1 Press Menu until Network appears on the bottom line of the display and press OK 2 Press the Scroll buttons until Network Info appears and press OK 3 Press OK when Y
187. ray should be used for most print jobs 5 8 Loading originals and print media Printing to the rear cover Using the rear cover paper comes out of the machine face up Printing from the multi purpose tray to the rear cover provides a straight paper path Using the rear cover might improve the output quality with special print media To use the rear cover open it by pulling down Note The fuser area inside the rear cover of your machine becomes very hot when in use Take care when you access this area 5 9 lt Loading originals and print media gt 6 Copying This chapter gives you step by step instructions for copying documents This chapter includes Selecting the paper tray Copying Changing the settings for each copy Changing the default copy settings Using special copy features Copying on both sides of paper e Setting copy timeout Selecting the paper tray After loading the print media for copy output you must select the paper tray you will use for copy jobs 1 Press Menu until System Setup appears on the bottom line of the display and press OK Press the Scroll buttons until Paper Setup appears and press OK Press OK when Copy Tray appears a fF OO N Press the Scroll buttons until the paper tray you want appears and press OK 6 Press Stop Clear to return to Standby mode Copying 1 Press Copy Ready to Copy appears on the top line of the display
188. rder information 12 1 Address Book use 8 5 ADF 1 2 ADF load 5 1 alarm sound 2 3 Ans Fax mode receiving mode 9 4 B background image erase 6 4 C characters enter 2 3 cleaning drum 13 5 inside 13 2 LSU 13 3 outside 13 2 scan unit 13 3 clock mode 2 2 clone special copy 6 4 collation special copy 6 2 component location 1 2 control panel 1 3 copying 2 4 up 6 2 collation 6 2 default setting change 6 2 erasing background 6 4 ID card copy 6 3 poster 6 3 time out set 6 4 D date and time set 2 2 default mode change 2 2 delayed fax 9 7 DIMM install 15 1 display language change 2 2 DRPD Distinctive Ring Pattern Detection 9 4 drum clean 13 5 E Erasing background special copy 6 4 error messages 14 7 F fax header set 9 1 Fax mode receiving mode 9 4 fax number set 9 1 faxing default settings change 10 2 delayed faxes 9 7 fax setup 10 1 forwarding faxes 9 8 Multiple Send faxes 9 6 original settings 9 1 priority faxes 9 7 receiving faxes 9 3 sending faxes 9 2 forwarding faxes 9 8 G Group dial numbers set 10 4 H high altitude 14 15 ID card special copy 6 3 installing accessories memory 15 1 J jam clear document 14 1 paper 14 2 job timeout set 2 4 K key sound 2 3 L loading originals ADF 5 1 scanner glass 5 1 loading paper multi purpose tray 5 7 tray 1 optional tray2 5 5 M machine ID set 9 1 Macintosh problems 14 18 memory DIMM install 15 1
189. red pages of the document Print Even Pages Your printer prints only the even numbered pages of the document Use Printer Fonts When Use Printer Fonts is checked the printer uses the fonts that are stored in its memory resident fonts to print your document rather than downloading the fonts used in your document Because downloading fonts takes time selecting this option can speed up your printing time When using Printer fonts the printer will try to match the fonts used in your document to those stored in its memory If however you use fonts in your document that are very different from those resident in the printer your printed output will appear very different from what it looks like on the screen This feature is available only when you use the PCL printer driver About Tab Use the About tab to display the copyright notice and the version number of the driver See Printing a Document on page 12 for more information about accessing printer properties Printer Tab If you access printer properties through the Printers folder you can view the Printer tab You can set the printer configuration The following procedure is for Windows XP For other Windows OS refer to the corresponding Windows User s Guide or online help Click the Windows Start menu Select Printers and Faxes Select your printer driver icon Right click on the printer driver icon and select Properties Click the Printer tab and s
190. rement that the sum of the RENs of all the devices does not exceed five 1 Introduction Thank you for purchasing this multifunctional product Your machine provides printing copying scanning and faxing functions This chapter includes Special features Printer overview Understanding the Status LED Finding more information Selecting a location Special features Your new machine is equipped with special features that improve print quality You can Print with excellent quality and speed DPI Youcan print with a resolution of up to 1200 dpi Best See the Software section Your machine prints A4 sized paper at up to 28 ppm and letter sized paper at up to 30 ppm 1 200 For duplex printing your machine prints A4 sized paper at up to 19 ipm and letter sized paper at up to 21 ipm Handle paper flexibly x The multi purpose tray supports letterhead 250 gt envelopes labels transparencies custom sized S Z media postcards and heavy paper The multi purpose tray holds up to 50 sheets of plain paper The 250 sheet tray 1 and 250 sheet optional tray 2 support plain paper in various sizes Create professional documents Print Watermarks You can customize your documents with words such as Confidential See the Software Ps section Print Posters The text and pictures of each page of your document are magnified and printed across the Save time and money You can p
191. ress the Scroll buttons to select No and press OK After scanning is complete you can remove the USB memory device from the machine Customizing Scan to USB You can specify image size file format or color mode for each scanning to USB job 1 2 Press Scan Email Press Menu until Scan Feature appears on the bottom line of the display and press OK Press OK when USB Memory appears Press the Scroll buttons until the setting option you want appears and press OK You can set the following options Scan Size Sets the image size Original Type Sets the original document s type Resolution Sets the image resolution Scan Color Sets the color mode Scan Format Sets the file format in which the image is to be saved When you select TIFF or PDF you can select to scan multiple pages Press the Scroll buttons until the desired status appears and press OK Repeat steps 4 and 5 to set other setting options When you have finished press Stop Clear to return to Standby mode Printing from a USB memory device You can directly print files stored on a USB memory device You can print TIFF BMP JPEG PDF and PRN files Direct Print option supported file types PRN PCL 6 compatible PRN files can be created by selecting the Print to file check box when you print a document The document will be saved as a PRN file rather than printed on paper Only PRN files created in this fashion can be printed dire
192. rint it Installing Printer Software in Windows 9 Click Finish Setup Completed Setup has finished installing Type 104 on your computer Installing Software for Network Printing When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network You can install the printer software using the typical or custom method Typical Installation This is recommended for most users All components necessary for printer operations will be installed 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network see the supplied printer s User s Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X Setup exe replacing X with the letter which represents your drive and click OK If you use Windows Vista click Start All programs gt Accessories Run and type X Setup exe 7 If the AutoPlay window appears in Windows Vista click Run Setup exe in Install or run program field and click Continue in the User Account Control window Welcome to Type 104 Setup This wizard will help install Type 104 components It is strongly recomme
193. rint multiple pages on one single sheet of paper to save paper sheet of paper and can then be taped together to form a poster See the Software section You can use preprinted forms and letterhead with plain paper See the Software section This machine automatically conserves electricity by substantially reducing power consumption when not in use a pages per minute b images per minute Expand your machine s capacity Your machine has 96 MB of memory which can be expanded to 320 MB nt You can add a 250 sheet optional tray 2 to your machine This tray lets you add paper to the machine less often Zoran IPS Emulation compatible with PostScript 3 PS enables PS printing Zoran IPS Emulation compatible with PostScript 3 Copyright 1995 2005 Zoran Corporation All ZGRAN rights reserved Zoran the Zoran logo IPS PS3 and Onelmage are trademarks of Zoran Corporation 136 PS3 fonts Contains UFST and MicroType from Monotype Imaging Inc Print in various environments You can print with Windows 98 Me NT 4 0 2000 XP 2003 Vista Your machine is compatible with a variety of Macintosh systems Your machine comes with both USB and Parallel interfaces Use USB flash memory devices If you have a USB memory device you can use it in various ways with your machine You can scan documents and save them to the device You can directly print data stored to the device You
194. rint the document again be set incorrectly Type 104 PCL 6 machine icon in Adobe choose Properties click the Illustrator Details tab and then choose the Spool Settings button Select The printer does not print PDF file Incompatibility between the PDF the desired spool setting correctly Some parts of graphics file and the Acrobat products text or illustrations are missing inti Half the The page orientation Change the page orientation in d dui ue ies en AER page is setting may be your application See the printer Print As Image from the Acrobat blank incorrect driver help screen printing options The paper size and Ensure that the paper size in the Note It will take longer to print the paper size printer driver settings matches when you print a PDF file as an settings do not the paper in the tray image match Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The The printer cable is Disconnect the printer cable and machine loose or defective reconnect Try a print job that prints but you have already printed the text is successfully If possible attach wrong the cable and the machine to garbled or another computer and try a print incomplete job that you know works Finally try a new printer cable The wrong printer driver was selected Check the application s printer selection menu to ensure that your machine is selected
195. rly Check the paper type and quality See page 5 8 Turn over the stack of paper in the tray Also try rotating the paper 180 in the tray Try printing to the rear cover Back of printouts are dirty AaBbCc AaBbCc Check for leaking toner Clean the inside of the machine See page 13 2 Black pages The toner cartridge may not be installed properly Remove the cartridge and reinsert it The toner cartridge may be defective and need replacing Remove the toner cartridge and install a new one See page 13 5 The machine may require repair Contact a service representative Loose toner AaBb c AaBbCc Clean the inside of the machine See page 13 2 Check the paper type and quality See page 5 8 Remove the toner cartridge and install a new one See page 13 5 If the problem persists the machine may require repair Contact a service representative Character Voids Character voids are white areas within parts of characters that should be solid black If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal You may be printing on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See page 5 8 14 14 lt Troubleshooting gt Condition Suggested solutions Horizontal stripes
196. rne 4 Installing Software for Network Printing esses meme nene 7 Reinstalling Printer SoftWare itasse esa cus ked tpa inaug utu qa gg R EDAD KO P CNN ARI dE Ka ai REND Lcx TREE 10 Removing Printer SoftWare eia rta eraot Leges ER RUE EAKRHEEaRS PARERE Ub EO RKA RUM E EEDERA T MM FREE EAR 11 Chapter 2 Basic Printing Pronin a Document ER RR 12 Printing to a file PRN 2 sisrsecie sien sar ruere nana nya EgxOa iena tate aT TE EET a asd 13 PENCER SCE T ERE 13 IE IIVIME po M M 14 PII 14 Graphics TAD eter HR 15 UNE 16 About Tab rece teas nai fenes tede non teceatutsanieidestuneetGinsscamsd sacadtanetecand a aa aU 17 Pinter aD semis ccacscwane sacs E nt staxcentaaneacdscantamandatads cisavanaanamave sex vasa sntaxsanen EBENE 17 Using a Favorite Setting i iiec xix ecxexi xe pex xaxa sp axe s AXE axe aa N A a VARI a NAA 17 PII o an aeetels 17 chapter 3 Advanced Printing Printing Multiple Pages on One Sheet of Paper N Up Printing essem 18 Printing feria i iieeavievintevinie ietexnstorietevice avi vaie avi eein lean KOEUNE EECC 19 ales c c U 19 Printing on Both Sides of Paper eese sansa orae etica soon aai asa Axa a DALEEE EU EEUU R TIMER Ra Re MEME 20
197. rotect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should take care that the power cord will not be damaged under the machine Before moving the machine be sure to disconnect all external connections especially the power cord from the wall outlet Damaged power cords are a fire and electric shock hazard When you disconnect the power plug from the wall outlet always pull the plug not the cable To disconnect the power cord pull it out by plug Do not drag the cord itself Doing so may result in damage to the cord leading to fire or electric shock For safety reason unplug the power cord from the wall outlet if the machine will not be used for an extended period of time such as holidays Do not allow paper clips staples or other small metallic objects to fall inside the machine Keep toner used or unused and toner containers out of reach of children For environmental reasons do not dispose of the machine or expended supply waste at household waste collection points Disposal can take place at an authorized dealer The inside of the machine could be very hot Do not touch the parts with a label indicating the hot surface Otherwise an injury might occur The fusing section of this machine might be very hot Caution should be taken when removing misfed paper Keep the machine away from humidity
198. rtridge more often Redistributing toner When the toner cartridge is near the end of its life White streaks or light printing occurs Toner Low appears on the display The Status LED blinks red If this happens you can temporarily reestablish print quality by redistributing the remaining toner in the cartridge In some cases white streaks or light printing will still occur even after you have redistributed the toner 1 Open the front cover 2 Pull the toner cartridge out 3 Thoroughly roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Notes If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Holdthe toner cartridge by the handle and slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely 13 4 Maintenance Replacing the toner cartridge When the toner cartridge is completely empty Toner Empty appears on the display The Status LED blinks red The machine stops printing Incoming faxes are saved in memory At this stage the toner cartridge needs to be replaced For order
199. s Authentication Failure The ID or password you entered is incorrect Enter the correct ID or password Cancel 4 Yes P gt Your machine s memory has become full while trying to store an original into memory To cancel the fax job press the OK button to accept Yes If you want to send those pages that have been successfully stored press the OK button to accept No You should send the remaining pages later when memory is available printing Enter Again You entered an Enter the correct item unavailable item again File Access Login to the network Change the server Denied Server was settings successful However access to the file on the network server was denied File Name Exist The file name you have entered already exists Enter a different file name COMM Error The machine has a communication problem Ask the sender to try again File Name Over Limit The file names you can use are from doc001 to doc999 However all file names are used already Delete unnecessary files Connection Error Connection with the SMTP server failed Check the server settings and the network cable File Format Not Supported The selected file format is not supported Use the correct file format Connection Failed The protocol you have entered is not supported or server port is wrong Check the protocol or server port Fuser Door Op
200. s and protect the environment For more detailed information on collection and recycling systems for this product please contact the shop where you purchased it your local dealer or sales service representatives Positions of Labels and Hallmarks for N WARNING and CAUTION Labels This machine has labels for WARNING and A CAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated Etat s crm 180 C 356 F This label is stuck to hot surfaces Be careful not to touch these areas In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF ENERGY STAR Program ENERGY STAR The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted products are computers monitors printers facsimiles copiers scanners and multifunction devices Energy Star standards and logos are internationally uniform NOTICE Note to users in the United States of America Notice This equipment has been tested and found to comply with the limits for a Class B d
201. stall Adobe Connect Device Acrobat Reader for you Setup can not find a connected device Check connection between your computer and the printer If you want to install Type 104 properly you have to connect Type 104 before installation You may connect the device using the printer cable as the figure shows then turn on the power of Type 104 Click Next gt 4 Select Custom installation Click Next 2 Type 104 E Select Installation Type Please refer to the following connection method 1 Connect the device to your computer 2 Tum on the power of the device Select type that you want and click Next button 3 x 3 If New Hardware Wizard is appeared close it 7 Typical installation for a 4 Click Next local printer Install default components for a device that is directly connected to user s computer Back e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation i will start and a test page will not be printed at the end of the installation e The installation window that appears in this User s 5 Select your printer and click Next i Guide may differ depending on the printer and interface in use Cancel c Typical installation for a network printer Install softwares for a device that is on network You can select installation options This option is reco
202. stallation window that appears in this User s Setup can not find a connected device Check connection between your computer If you want to install Type 104 properly you have to connect Type 104 before installation You may connect the device using the printer cable as the figure shows then turn on the power of Type 104 Please refer to the following connection method 1 Connect the device to your computer 2 Tum on the power of the device 3 If New Hardware Wizard is appeared close it lt Back e After connecting the printer click Next e If you don t want to connect the printer at this time click l Next and No on the following screen Then the installation will start and a test page will not be printed at the end ofthe NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Reinstalling Printer Software on page 10 Cancel Guide may differ depending on the printer and A Type 104 interface in use 5 After the installation is finished a window asking you to print a test page appears If you choose to print a test page select the checkbox and click Next Otherwise just click Next and skip to step 7 6 Ifthe test page prints out correctly click Yes i If not click No to reprint it l Custom Installation You can choose individual components to install 1 Make sure that the printer is connected to your computer and po
203. ster Printing e For details see Printing Multiple Pages on One Sheet of Paper N Up Printing on page 18 e For details see Printing Posters on page 19 For details see Printing Booklets on page 19 Double sided Printing Double sided Printing allows you to print on both sides of paper e For details see Printing on Both Sides of Paper on page 20 Basic Printing 14 Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties See Printing a Document on page 12 for more information on accessing printer properties Click the Paper tab to access various paper properties L3 Printing Preferences Layout Paper Graphic Extras About Copies 1 999 g Paper Options Size A4 v Source Auto Selection v Type Printer Default v First Page None v A4 8 26 x 11 69 in Scaling Printing Omm Oinch xem m Copies 1 v ecu Made Resolution 600 dpi Favorites Untitled v Copies Copies allows you to choose the number of copies to be printed You can select 1 to 999 copies Paper Options Size Size allows you to set the size of paper you loaded in the tray If the required size is not listed in the Size box click Custom When the Custom Paper Setting window appears set the paper size and click OK The setting appears in the list so that you can select it Source Make sure that Source is set to the corresponding paper tray
204. those most frequently used When you copy a document the default settings are used unless they have been changed by using the corresponding buttons on the control panel 1 Press Copy 2 Press Menu until Copy Setup appears on the bottom line of the display and press OK 3 Press OK when Change Default appears 4 Press the Scroll buttons until the setup option you want appears and press OK 5 Press the Scroll buttons until the setting you want appears and press OK 6 Repeat steps 4 through 5 as needed 7 Press Stop Clear to return to Standby mode Note While you are setting copy options pressing Stop Clear cancels the changed settings and restores the defaults Using special copy features You can use the following copy features Collation You can set the machine to sort the copy job For e example if you make 2 copies of a 3 page original one complete 3 page document will print followed by a second complete document 1 Press Copy 1 2 e 2 Load originals face up into the ADF For details about loading an original see page 5 1 3 Enter the number of copies using the number keypad 4 Press Menu until Copy Feature appears on the bottom line of the display and press OK 5 Press OK when Copy Collation appears 6 Press the Scroll buttons to select Yes 7 Press OK or Start to begin copying One complete document will print followed by the second complete document 2 up or
205. tion grain and moisture content are important factors that affect the machine s performance and the output quality When you choose print materials consider the following The type size and weight of the print media for your machine is described in following tables Desired outcome The print media you choose should be appropriate for your project Brightness Some print media are whiter than others and produce sharper more vibrant images Surface smoothness The smoothness of the print media affects how crisp the printing looks on the paper Notes Some print media may meet all of the guidelines in this section and still not produce satisfactory results This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which we have no control Before purchasing large quantities of print media ensure that it meets the requirements specified in this user s guide Caution Using print media that does not meet these specifications may cause problems requiring repairs Such repairs are not covered by our warranty or service agreements 5 2 lt Loading originals and print media gt Supported print media types and sizes Type Size Dimensions Weight Capacity Plain paper Letter 216 x 279 mm 8 5 x 11 inches 60 to 90 g m 16 to 24 Ib e 250 sheets of 75 g m bond for the
206. tions The The machine is not Check the power cord machine receiving power connections Check the power does not Switch and the power source print The machine is not selected as the default printer Select Printer Driver Type 104 PCL 6 as your default printer in your Windows Check the machine for the following The front cover is not closed Close the cover Paper is jammed Clear the paper jam See page 14 2 No paper is loaded Load paper See page 5 5 The toner cartridge is not installed Install the toner cartridge If a system error occurs contact your service representative The connection cable between the computer and the machine is not connected properly Disconnect the printer cable and reconnect it The connection cable between the computer and the machine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different printer cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the correct port If the computer has more than one port make sure that the machine is attached to the correct one The machine may be configured incorrectly Check the printer properties to ensure that all of the print settings are correct The printer driver may be incorrectly installed Repair the printer software See the Software
207. up on the display Check the fax machine you are sending to to see if it can receive your fax file after Check Send image immediately to the scanning specified folder using an associated default application in the Advanced page in the ScanClair program s Properties screen to open the scanned image immediately after scanning forgot my ID Check your ID and PIN in the Server page in the and PIN ScanClair program s Properties screen cannot view To view the Help file you need to have Internet the Help file Explorer 4 service pack 2 or above The incoming fax has blank spaces or is of poor quality The fax machine sending you the fax may be faulty A noisy phone line can cause line errors Check your machine by making a copy The toner cartridge may be empty Replace the toner cartridge referring to page 13 5 cannot use the ScanClair Check your operating system Supporting operating systems are Windows 98 Me NT 4 0 2000 XP 2003 Vista Some of the words on an incoming fax are stretched The fax machine sending you the fax had a temporary document jam Fax problems There are lines on the originals you send Check your scan unit for marks and clean it See page 13 3 Condition Suggested solutions The machine is not working there is no display and the buttons are not Unplug the power cord and plug it in again Ensure that there is
208. ving and sending faxes This chapter includes Changing the fax setup options Changing the default document settings Printing sent fax report automatically Change the dial tone detection settings Setting up Phone Book Changing the fax setup options Your machine provides you with various user selectable options for setting up the fax system You can change the default settings for your preferences and needs To change the fax setup options 1 Press Fax 2 Press Menu until Fax Setup appears on the bottom line of the display and press OK 3 Press the Scroll buttons to select Sending or Receiving and press OK 4 Press the Scroll buttons until the menu item you want appears and press OK 5 Press the Scroll buttons until the desired status appears or enter the value for the option you have selected and press OK 6 If necessary repeat steps 4 through 5 7 Press Stop Clear to return to Standby mode Sending options Option Description Redial You can specify the number of redial attempts If you Times enter 0 the machine will not redial Redial Term Your machine can automatically redial a remote fax machine if it was busy You can set an interval between attempts Prefix Dial You can set a prefix of up to five digits This number dials before any automatic dial number is started It is useful for accessing a PABX exchange ECM Mode This mode helps with poor line quality and makes sure an
209. w to see how your preferences affect the picture 5 Click Next 6 Enter a picture name and select a file format and destination to save the picture 7 Follow the on screen instructions to edit the picture after it is copied to your computer Windows Vista 1 Load the document s face up into the DADF or ADF OR Place a single document face down on the document glass 2 Click Start Control Panel Hardware and Sound Scanners and Cameras 3 Click on Scan a document or picture Then Windows Fax and Scan application is opened automatically NOTE To view scanners user can click on View scanners and cameras 4 Click Scan and then scan driver is opened 5 Choose your scanning preferences and click Preview to see your preferences affect the picture 6 Click Scan NOTE If you want to cancel the scan job press the Cancel button on the Scanner and Camera Wizard 29 Scanning 8 Using Your Printer with a Macintosh Installing Software for Macintosh The PostScript driver CD ROM that came with your machine provides you with the PPD file to use the PS driver Apple LaserWriter driver for printing on a Macintosh computer Also it provides you with the Twain driver for scanning on a Macintosh computer Your machine supports Macintosh systems with a built in USB interface or a 10 100 Base TX network interface card When you print a file from a Macintosh computer you can use the PostScript dr
210. wered on 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X Setup exe replacing X with the letter which represents your drive and click OK If you use Windows Vista click Start All programs gt Accessories Run and type X Setup exe If the AutoPlay window appears in Windows Vista click Run Setup exe in Install or run program field and click Continue in the User Account Control window Welcome to Type 104 Setup This wizard will help install Type 104 components lt is strongly recommended that you quit all Windows applications before Tunning Setup This printer will automatically substitute fonts shown on your screen with similar looking fonts located in the printer To avoid substitution go to the Extras tab of the printer driver and do not check Use Printer Fonts View User s Guide Select a language from the list below English z 2 00 59 05 Installing Printer Software in Windows 3 Click Next e If necessary select a language from the drop down list NOTE If your printer is not already connected to the E computer the following window will appear e View User s Guide Allows you to view the User s putet g PP Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically in
211. x number the number of pages the elapsed time of the job the communication mode and the communication results for a particular fax job You can set up your machine to automatically print a transmission confirmation report after each fax job See page 10 1 Sent Report This report shows information on the faxes and emails you have recently sent You can set the machine to automatically print this report every 50 communications See page 10 2 Fax Rcv Report This report shows information on the faxes you have recently received Schedule Jobs This list shows the documents currently stored for delayed faxes along with the starting time and type of each operation JunkFax Report This list shows the fax numbers specified as junk fax numbers To add or delete numbers to or from this list access the Junk Fax Setup menu Network Info This list shows information on your machine s network connection and configuration Report List Description NetScan Report This report shows information for the Network Scan records including IP address time and date the number of pages scanned and results This report is automatically printed every 50 network scan jobs User Auth List This list shows authorized users who are allowed to use the email function Printing a report 1 Press Menu until System Setup appears on the bottom line of the display and press OK 2 Press t
212. y faxes you send are sent smoothly to any other ECM equipped fax machine Sending a fax using ECM may take more time Option Description Sent Report You can set your machine to print a confirmation report showing whether a transmission was successful how many pages were sent and more The available options are On Off and On Error which prints only when a transmission is not successful Image TCR You can prevent the actual faxed material from being included in the confirmation report for privacy or security protection Dial Mode This setting may not be available depending on your country If you cannot reach this option your machine does not support this feature You can set the dial mode for your machine to either tone dialing or pulse dialing If you have a public telephone system or a private branch exchange PBX system you may need to select Pulse Contact your local telephone company if you are not sure which dial mode to use Note If you select Pulse some phone system features might not be available It can also take longer to dial a fax or phone number a Error Correction Mode b Transmission Confirmation Report Receiving options Option Description Receive Mode You can select the default fax receiving mode For details on receiving faxes in each mode see page 9 3 Ring to Answer You can specify the number of times the machine rings before answering an incom
213. you finish copying or printing the machine automatically prints the fax lt Faxing gt Printing received faxes on both sides of paper By using the Duplex button on your machine you can set the machine to print received faxes on both sides of paper 1 2 Press Duplex Press the Scroll buttons until the binding option you want appears Off Prints in Normal mode 1 gt 2Side Short Prints pages to be read by flipping like a note pad 1 gt 2Side Long Prints pages to be read like a book N matti z il A 1 gt 2Side Long A 1 22Side Short Press OK to save your selection If the mode is enabled the Duplex button is backlit Other ways to fax Sending a fax to multiple destinations You can use the Multiple Send feature which allows you to send a fax to multiple locations Originals are automatically stored in memory and sent to a remote station After transmission the originals are automatically erased from memory 1 2 10 Press Fax Load originals face up into the ADF or place a single original face down on the scanner glass For details about loading an original see page 5 1 Adjust the document resolution and darkness to suit your fax needs See page 9 1 Press Menu until Fax Feature appears on the bottom line of the display and press OK Press the Scroll buttons until Multi Send appears and press OK Enter the number of the first receiv
214. z 1 10 sec Cancel Display when job is finished for network printer shows the Status Monitor balloon when your job is complete Display when error occurs during printing shows the Status Monitor balloon when an error occurs during printing e Schedule an automatic status checking every allows the computer update the printer status regularly Setting the value close to 1 second causes the computer to check the printer status more frequently thereby allowing a faster response to any printer error Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer Then you can fax or e mail the files display them on your web site or use them to create projects that you can print using SmarThru software or the WIA driver This chapter includes e Scanning Using SmarThru e Scanning Process with TWAIN enabled Software e Scanning Using the WIA Driver NOTES e Check the Operating System s that are compatible with your printer Please refer to the OS Compatibility section of Printer Specifications in your Printer User s Guide e You can check your printer name in the supplied CD ROM e The maximum resolution that can be achieved depends upon various factors including computer speed available disk space memory the size of the image being scanned and bit depth settings Thus depending on your system and what you are scanning you may not be able to scan at certai

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