Polycom READIMANAGER LX100 User's Manual
Contents
1. 9 Local intranet Trusted sites Restricted sites Internet This zone contains all Web sites you haven t placed in other zones Security level for this zone Custom Custom settings To change the settings click Custom Level To use the recommended settings click Default Level Custom EF Default Level cons Select Internet Click the Custom Level button to open the Security Settings dialog box In the Security Settings dialog box select Enable for the following settings Download signed ActiveX controls Run ActiveX controls and plug ins Script ActiveX controls marked safe for scripting Select Prompt for the following settings Download unsigned ActiveX controls Initialize and script ActiveX controls not marked as safe Security Settings x Settings ActiveX controls and plug ins Download signed ActiveX controls O Disable Enable O Prompt Download unsigned ActiveX controls O Disable O Enable Prompt Initialize and script ActiveX controls not marked as safe O Disable O Enable Prompt Run ActiveX controls and plug ins O Administrator aooroved h b Reset to Medium Reset cms Click OK to save the changes to the Security Settings and then click OK again to exit the Internet Options dialog box Reset custom settings ENABLING REMOTE ACCESS 8 Select Local Intranet and click the Custo2. Outlook 2003 or Outlook XP must be installed See Microsoft hardware reguirements for Outlook For the Lotus Notes component Lotus Notes version 6 0 1 or higher must be installed See IBM Lotus Notes hardware reguirements There are two security settings in Internet Explorer that need to be set up properly on each client PC from which Polycom ReadiManager LX100 will be accessed Allowing ActiveX controls Setting the Polycom ReadiManager LX100 server as a trusted server The settings described below refer to the Internet zone The same settings should also be applied to the Local Intranet zone as well especially if Polycom ReadiManager LX100 is setup with a WINS Name Many Active X controls are used in Polycom ReadiManager LX100 The first time that a feature that reguires an ActiveX control is used the ActiveX control will be automatically downloaded to the client PC To make sure the necessary ActiveX controls are downloaded properly you may need to change some security settings in Internet Explorer To set ActiveX control settings 1 Launch Internet Explorer on the client PC and from the Tools menu choose Internet Options 2 In the Internet Options dialog box click the Security tab 13 POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE 14 Internet Options x General Security Privacy Content Connections Programs Advanced Select a Web content zone to specify its security settings
3. USING THIS GULE s d laika l Ni Z er 2 conterits o UNS Packs AA 2 PETN the UNE old E A E A E A A ERS 2 DISEASE 2 SVEN S TE UV anita GENE SA ProcautiOnN o aw sane Maca eee aaa nana aoa Senate eee 3 Electrical Safety Precaution so a vln 3 Rack Mount Salet Pressure hi 3 Server PreECAaUllONSs sii vabes ut eee Za Pd Ne 4 product Informa atudNh aars D FROME PIG Lae DE 5 Rear PO e a a eee RE MR 6 Enabling Remote ACCESS i s ia acdi cis ci io s dia da d i O Configuring the Unit to Connect to the Network ooooooovnnnnnno on nn rss nn tn rr rn 6 Logging onto Polycom ReadiManager LX100 00tttttnnnncnonnnn ov An nK o o ARR sone KRK RR rr 9 The ReadiManager LX100 Home Page ss ierubok ka A 9 NET SPS NI nn 10 Configuring Network Connections for the PC ssvmsssssssssssrsrarerrarsrrrrer rr nn rr rr KR RR RR RAR KRA KRK RR RR RR KARL 12 Setting UP YoUr BrOWSEP z O Neeb 13 PIOWING Act VEN CONO Sa A E A A E 13 Setting the Polycom ReadiManager LX100 Server as a Trusted Server c occoococcccnnnnncccnnnnnnnn nana 15 SDECITICAUIONS auna LG Electrical aria ET Ne EE NS Se a NRA DN 16 PSCA REE EEE EE EEE EEE sso EE ENE ere ee 16 EN FONTENE s os ose beste ea acetate saan cea ee at ar SAS NA Geer seer Re tated a RS AR RER nets 16 Regulatory COMPA Ge iii 16 Legal NOLCES ane EL LICENSE RESEFICHONS GRNT 17 Nahral vr 17 POLYCOM INC 1725 18006 001 Rev A POLYCOM READIMANAGER LX100 GE
4. ReadiManager LX100 Server Crossover cable OR 2 Ethernet cables and a small Ethernet hub or Switch To connect the unit e Connect the ReadiManager s Ethernet port to an Ethernet port on the PC via a crossover cable or connect both the ReadiManager and the PC to the same Ethernet switch or hub using standard Ethernet cables Power on both devices Configure the Network settings of the PC to the following by changing the TCP IP properties so that it can communicate with the Polycom ReadiManager LX100 If you need more instructions on how to perform this see the directions on Configuring Network Connections for the unit on page 11 IP Address Can be any IP address from 192 168 1 1 through 192 168 1 253 e g 192 168 1 37 z Subnet Mask 255 255 255 0 Using the PC launch an Internet Explorer Browser and type http 192 168 1 254 in the browser s Address field to access the ReadiManager LX100 server When a login prompt appears enter the following Username administrator Password polycom e If Windows authentication window doesn t launch then verify that both the ReadiManager server and the PC each have the correct network configuration and that the devices can ping each other If you do not know how to accomplish this contact your IT administrator 6 When you arrive at the Welcome to Polycom ReadiManager LX100 page configure the system to work with your network POLYCOM READIMANAGER LX1
5. performance of the software programs contained in the system is with you 17 NY POLYCOM www polycom com POLYCOM INC 1725 18006 001 Rev A
6. 00 GETTING STARTED GUIDE E Polycom Readi lanager LX L G crasoft Internet Goplorer Ej Fie Ed Yew Fayorbes ock Help i Back Gp et om H Sedh Fortes a Meda iv ta 3 Address harpe Di 26 alene or gl aa is Links Y Welcome to Polycom ReadiManager LX 100 System Configuration IP Address Subrel Mask D fauk Gateway Pomary DNS EA Mail Germer IP Address REBT Server Compier Name READIMAMAGER Old Adnin Pag wanri ONI New Admin Password A Confirm Min Paste fp Time Zone GMT 08 00 Pacific Time US amp Canada Tjuana Lipdene Please ensure ihat the IP address you ste sesigring to this server iz mol already in use Tou wall be prompted to restar the serer after updating the aber ea r nom de bere M kremer a All fields are required Enter the following information Note Some of the input values may require IT assistance IP Address This will be the static IP address of the unit This IP address should be different from the default IP address shipped with the system so that it will be accessible on the network Subnet Mask Your network s subnet mask Default Gateway Your network s default gateway IP address Primary DNS Your network s DNS Server IP address Mail Server IP address This is the IP address of the mail server from which scheduling emails will be sent from Server Computer Name The hostname assigned to the ReadiManager LX100 s IP address Old Admin Pa
7. NY POLYCOM Polycom ReadiManager LX100 Getting Started Guide POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Trademark Information Polycom and the Polycom logo design are registered trademarks ReadiManager is a trademark of Polycom Inc in the United States and various other countries All other trademarks are the property of respective owners Patent Information The accompanying product is protected by one or more U S and foreign patents and patents pending held by Polycom Inc 2004 Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the software contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g abook or sound recording Every effort has been made to ensure that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice Contents
8. TTING STARTED GUIDE Using This Guide Before you install the Polycom ReadiManager LX100 use this guide to learn how to set up and configure the unit for scheduling and device management Overview Contents of this Package Polycom ReadiManager LX100 unit Power cord Wall mounting rack Unpacking the Unit You should inspect the box the Polycom ReadiManager LX100 unit was shipped in and note if it was damaged in any way If the server itself shows damage you should file a damage claim with the carrier who delivered it Refer to the System Safety section when deciding on a setup location for the Polycom ReadiManager LX100 Disclaimer Polycom is not responsible for damage sustained during reshipment of this product System Safety General Safety Precautions Electrical Safety Precautions SYSTEM SAFETY Follow these rules to ensure general safety Keep the area around the Polycom ReadiManager LX100 clean and free of clutter The unit weighs approximately 15 5 Ibs 7 kg When lifting the system two people at either end should lift slowly with their feet spread out to distribute the weight Always keep your back straight and lift with your legs Basic electrical safety precautions should be followed to protect vourself from harm and the Polycom ReadiManager LX100 from damage Be aware of the locations of the power on off switch on the chassis as well as the room s emergency power off switch disconnection sw
9. ation For details refer to Polycom ReadiManager LX100 Scheduling Administrator s Guide After you have setup scheduling refer to Polycom Inc ENABLING REMOTE ACCESS Polycom ReadiManager LX100 Device Management Guide for managing and monitoring your devices Polycom ReadiManager LX100 comes with a set of documentation to help you set up and manage your videoconferencing network equipment and scheduling Separate documentation is provided for Scheduling Administration Device Management System Configuration Scheduling Wizard To access an HTML version of the documentation for each of these modules just click the Help link at the top of the page In addition PDF versions of some of the documentation is available in the Scheduling Administration module on the Support gt Downloads page There you will find Polycom ReadiManager LX100 Scheduling Administrator s Guide Polycom ReadiManager LX100 Scheduling Guide Documentation for using the Microsoft Outlook and Lotus Notes scheduling components 11 POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Configuring Network Connections for the PC 1 From the PC click on the Start menu and then click on the Run option 2 When the Run window appears type ncpa cpl 3 After the Network Connections window opens right click on the Local Area Connection and select Properties 4 After the Local Area Connection Properties window appears c
10. e http 172 18 16 50 Web sites Require server verification https for all sites in this zone OK Cancel 5 Uncheck the checkbox Require server verification https for all sites in this zone 6 Click OK in all of the dialog boxes to close out of the Internet Options 15 POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Specifications Electrical Input 100 240 VAC w 10 tolerance units are auto switching capable Physical Dimensions 16 7 X 1 7 X 14 inches 425 X 44 355 6 mm WxHxD Weight 15 5 Ibs 7 kg Environmental Temperature Operating temperature 10 to 35 C 50 to 90 F Storage 40 to 70 C 40 to 158 F Operating Relative Humidity 8 to 90 non condensing Storage 5 to 95 non condensing Regulatory Compliance Electromagnetic Emissions FCC Class B EN 55022 Class B EN 61000 3 2 3 3 CISPR 22 Class B Electromagnetic Immunity EN 55024 CISPR 24 EN 61000 4 2 EN 61000 4 3 EN 61000 4 4 EN 61000 4 5 EN 61000 4 6 EN 61000 4 8 EN 61000 4 11 Safety EN 60950 IEC 60950 Compliant UL Listed USA CUL Listed Canada TUV Certified Germany CE Marking Europe 16 Legal Notices License Restrictions Warranty Polycom Inc LEGAL NOTICES THE SOFTWARE PROGRAMS CONTAINED OR DESCRIBED HEREIN ARE CONFIDENTIAL INFORMATION AND PROPRIETARY PRODUCTS OF POLYCOM INC OR ITS LICENSORS Buyer shall not sublicense or otherwise distribut
11. e any of the Subject Programs except to End Users and or resellers who have entered into a Sublicense Agreement For purposes of this Agreement a Sublicense Agreement shall mean a written license agreement between the Buyer and its purchaser or in the case of any sale by Buyer to a reseller between such reseller and the End User that is either 1 signed by the End User or 2 included with the Documentation in such a manner that the End User reasonably indicates its acceptance of the Sublicense Agreement by turning on and using the Computer Eguipment Polycom Inc shall include so called break the seal software licenses with the Documentation and Buyer shall not remove or alter any such Sublicense Agreements or any notifications or warning stickers relating thereto Buyer shall not waive amend or otherwise modify any Sublicense Agreement without Polycom s prior consent Title to all Subject Programs shall at all times remain and vest solely with Polycom Inc and its licensors Buyer acknowledges Polycom s claim that the Subject Programs are its trade secret and confidential property and shall treat them as such Buyer will not attempt to disassemble decompile reverse engineer or otherwise endeavor to discover or disclose the methods and concepts embodied in the Subject Programs Except as expressly allowed under this Agreement the Buyer shall not copy modify transcribe store translate sell lease or otherwise transfer or distribu
12. es Polycom Inc POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Next Steps 10 Polycom ReadiMansger LX100 Microsoft Internet Explorer JOE fle EJ Yew Fortec Jok Heb v O lad M 2 Y ah sv favoret e Maas E han e el gt 8 Napdy172 18 17 110 homepage Ap v POLYCOM Scheduling Administration Scheduling Administration In the Scheduling Administration module you set up users for Polycom ReadiManager LX100 and define the resources and equipment to be used for scheduling Scheduling Administration also provides tools for defining your network scheduling and managing conferences and running reports Device Management Using the Device Management module you can manage and monitor your network It includes features that let you remotely configure Polycom video devices with actions such as software update and provisioning Global Directory and Reports System Configuration The System Configuration module lets you modify the network configuration for the ReadiManager LX100 server and update Polycom ReadiManager LX100 licensing Scheduling Wizard With the Scheduling Wizard users can quickly and easily schedule videoconferences System Information Use the System Information module to check the version number serial number and license information for your installation of ReadiManager LX100 Your next step in setting up ReadiManager LX100 for use is to set up Scheduling Administr
13. itch or electrical outlet If an electrical accident occurs you can then guickly remove power from the system Do not work alone when working with high voltage components Do not use mats designed to decrease static electrical discharge as protection from electrical shock Instead use rubber mats that have been specifically designed as electrical insulators The power supply power cords must include a grounding plug and must be plugged into grounded electrical outlets CD ROM Laser CAUTION this server is eguipped with a CD ROM drive To prevent direct exposure to the laser beam and hazardous radiation exposure do not open the enclosure or use the unit in any unconventional way Rack Mount Safety Precautions Polycom Inc Decide on a suitable location for the eguipment rack that will hold the unit It should be situated in a clean dust free area that is well ventilated Avoid areas where heat electrical noise and electromagnetic fields are generated You will also need it placed near a grounded power outlet Ensure that the leveling jacks on the bottom of the rack are fully extended to the floor with the full weight of the rack resting on them In a single rack installation stabilizers should be attached to the rack POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Server Precautions In multiple rack installations the racks should be coupled together Always make sure the rack is stable before extending a comp
14. lick on Internet Protocol TCP IP then click on the Properties button 5 Once the Internet Protocol TCP IP Properties window opens set the options under Use the following IP address and Use the following DNS server addresses to the following ReadiManager server default settings IP Address IP Address Can be any IP address from 192 168 1 1 through 192 168 1 253 e g 192 168 1 37 Subnet Mask 255 255 255 0 Default Gateway leave blank or do not change Preferred DNS server leave blank or do not change Alternate DNS server leave blank or do not change 6 Click on OK for both the IP Properties window and the LAN properties window Then close both windows 12 ENABLING REMOTE ACCESS Other Setup Tasks When you use Polycom ReadiManager LX100 for the first time you need to make sure you are working with supported versions of Microsoft Windows and Internet Explorer and that you have browser security settings appropriately configured The web interface of the Polycom ReadiManager LX100 is supported on computers with the following Setting Up Your Browser Allowing ActiveX controls Polycom Inc Microsoft Windows 2000 or XP Microsoft Internet Explorer 5 5 or greater with Active X control permission enabled Intel Pentium II class processor or higher 64 MB RAM Recommended 128MB RAM for better performance 30 MB free space For the Microsoft Outlook component MS Outlook 2000 SR 1
15. m Level button to open the Security Settings dialog box 9 Repeat steps 5 through 7 so that the settings for Local Intranet match those for Internet 10 Click OK again to exit the Internet Options dialog box Note There are many controls that will be downloaded to the client when accessing certain sections of Polycom ReadiManager LX100 To avoid this check the checkbox on the security certificate that asks Always trust content from Polycom or other organizations Setting the Polycom ReadiManager LX100 Server as a Trusted Server Polycom Inc In some networks current proxy settings will not allow ActiveX controls to pass from the Polycom ReadiManager LX100 server through to the client PC If your network has a Proxy server and you are having difficulty running Polycom ReadiManager LX100 you may need to set the Polycom ReadiManager LX100 server as a Trusted server To set the Polycom ReadiManager LX100 server as a trusted server 1 Launch Internet Explorer from the client PC and from the Tools menu choose Internet Options 2 Inthe Internet Options dialog box click the Security tab 3 Click the Trusted Sites button and then click the Sites button 4 Under the field Add this Web site to the zone enter the URL of the Polycom ReadiManager LX100 server and click Add You can add and remove Web sites from this zone All Web sites in this zone will use the zone s security settings Add this Web site to the zon
16. onent from the rack You should extend only one component at a time extending two or more simultaneously may cause the rack to become unstable Before vou install the rails determine the placement of each component in the rack Install the heaviest server components on the bottom of the rack first and then work Up Use a regulating uninterruptible power supply UPS to protect the server from power surges voltage spikes and to keep vour system operating in case of a power failure Allow the power supply units to cool before touching them Always keep the rack s front door and all panels and components on the servers closed when not servicing to maintain proper cooling PRODUCT INFORMATION Product Information Front Panel Several LEDs on the control panel as well as one on the motherboard help keep you constantly informed of the overall status of the system as well as the activity and health of specific components There are also two buttons on the chassis control panel and an on off switch on the power supply The table below explains the meanings of all LED indicators ISS im USB1 Universal Serial Bus port ya CD ROM Slim CD ROM drive cii Floppy disk Slim floppy drive ali Control Panel LEDS 6 Overheat Indicates an overheat condition in the chassis R NIC Indicates network activity on LAN when flashing O HDD Indicates IDE channel activity A Power Indicates power is being supplied to the sy
17. ssword polycom is the default password and this should be changed to comply with the password policies of your organization This password applies to the system configuration only New Admin Password This field is for the new admin password Confirm New Password Repeat password from above Set the time zone for where the server sits 6 Click on Update The server will prompt to restart click on restart server button ENABLING REMOTE ACCESS 7 After the unit has been configured connect the unit to your network Logging onto Polycom ReadiManager LX100 Once the server has been configured for remote access log onto the server using the IP address or computer name configured above in System Configuration open a browser and type in http IPaddress Login Information User Name admin Password admin The Polycom ReadiManager LX100 has two separate logins one is strictly for the system configuration network settings password time zone and licensing The other is for the device management and scheduling interfaces Polycom ReadiManager 1X100 Microsoft Internet Explorer DEI fle ER Yew fponte Jak mel Om gt x 3 P ark Se Favortes rss E s has er el 3 By t rk 172 28 07 1 100906 pS v Os POLYCOM The ReadiManager LX100 Home Page After you log onto the system the Polycom ReadiManager LX100 home page appears From this page you can launch each of the different Polycom ReadiManager LX100 modul
18. stem s power supply units This LED should normally be illuminated when the system is operating RESET The reset switch reboots the system This is the main power switch which is used to apply or turn off the main system power Turning off system power with this button removes the main power but keeps standby power supplied to the system Polycom Inc POLYCOM READIMANAGER LX100 GETTING STARTED GUIDE Rear Panel SER NT om om ED a PE eee N HETTER bell I Power Connects to power Ji PS 2 port Mouse Green Keyboard Purple cm USB 0 1 Universal Serial Bus port Ports r i Ven menlarper jo er por f r comme to mener gt EC Enabling Remote Access Before the Polycom ReadiManager LX100 can be configured for scheduling or device management the unit needs to be configured and connected to the network Once these tasks are accomplished the unit can be accessed remotely from any web browser within your network There are two main steps to configuring your ReadiManager LX100 for remote web access Physically connecting the units Configuring the network settings Configuring the Unit to Connect to the Network There are two ways of enabling remote access of the unit connecting the unit to a PC with a crossover cable or connecting the unit to a hub along with a PC connected to the same hub Required Components Polycom Inc ENABLING REMOTE ACCESS PC with a network card
19. te any of the Subject Programs in whole or in part without prior authorization in writing from Polycom Inc Buyer shall not remove or destroy any copyright patent trademark or other proprietary mark or notice on Computer Equipment and shall reproduce any such marks on any copies of Subject Programs that it makes hereunder You shall not and shall not allow any third party to 1 decompile disassemble or otherwise reverse engineer or attempt to reconstruct or discover any source code or underlying ideas or algorithms of the software by any means whatsoever or 2 remove any product Polycom Inc warrants its products to be free of defects in materials and factory workmanship for a period of twelve 12 months from date of purchase This warranty does not apply to damage to products resulting from accident misuse service or modification by anyone other than a Polycom Inc authorized service facility dealer The warranty is limited to the original purchaser and is not transferable Any liability of Polycom Inc or its suppliers with respect to the product or the performance thereof under any warranty negligence strict liability or other theory will be limited exclusively to product repair or replacement as provided above Except for the foregoing the product is provided as is without warranty of any kind including without limitation any warranty of merchantability or fitness for a particular purpose The entire risk of the quality and
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