OpenOffice.org OpenOffice - 1.1 Quick Start Guide
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1. Arrange Resize Rectangle x 152 y 181 i1 0 88 0 96 18 641 x 473 43x Bk Figure 29 Line and shape tools Figure 30 Creating a shape OpenOffice org 1 1 Impress QuickStart Guide 30 Importing graphics Formatting lines and shapes Use the Format menu to modify lines and shapes See Figure 31 Shape format menu To format lines and shapes 1 Click on the shape or line to select it 2 Click Format in the main menu list Some of the options may not be available grayed out because of the type of object selected For example if the object is a simple line the Area choice will be unavailable because a line does not have an area to fill 3 Select one of the formatting options Line has options such as line style line color and width Area allows users to format the fill or interior of an object This includes color transparency and pattern Position and Size allows an object to be moved rotated and manipulated according to specified measurements fice org 1 1Beta ort PES Tools SlideShow Window Help Default Q Line 3 Area Text i Position and Size 42 Control D Con 48 Character iz Numbering Bullets Case Characters Paragraph Page te Modify Layout Styles il Stylist Fontwork amp 3D Effects Group Figure 31 Shape format menu OpenOffice org 1 1 Impress QuickStart Guide 31 Slide transitions2. Figure 13 Special Characters window OpenOffice org 1 1 Impress QuickStart Guide 13 Creating and editing slides Formatting a paragraph To view the Mi NN options select Format Paragraph or click the Paragraph button on the Object Bar The Paragraph window appears See Figure 14 The Paragraph window The Indents amp Spacing tab has options to adjust the spacing of the paragraph selected including the spacing between lines of text The Alignment tab contains the following options left aligned right aligned centered or justified text The preview shows how your text will be aligned Tip The Object Bar is an efficient way to format text The Object Bar changes with each object that is selected to show the options for that object For text boxes it shows buttons and menus for formatting the text To view the toolbar select View Toolbars Object Bar Indents amp Spacing Alignment Tabs Indent Before text After text First line Spacing Before paragraph After text Line spacing Proportional v of Cancel Help Reset Figure 14 The Paragraph window Creating bulleted and numbered lists There are two ways to create bulleted or numbered lists One way is to use the AutoLayout as described in the Formatting slides section The other method is to create a bulleted list using the text tool Creating lists in AutoLayout text boxes 1 Choose an AutoLayou
3. Appendix A Shortcut keys Appendix A Shortcut keys Shortcut keys Enter key Esc Spacebar Cursor keys Tab Shift Tab Alt Down Arrow Del Shift Del Backspace Control Tab Shift Control Tab Control O Control S Control N Shift Control N Control P Control Q Control X Control C Control V Control A Control Z Control F Control Shift F Control Shift J Control Shift R Control I Control B Control U Control Shift O Alt O Activate the focused button in a dialog box Terminate the action or dialog box Toggle the focused check box in a dialog box Change the active control field in an option section of a dialog box Advance focus to the next section or element in a dialog box Move the focus to the previous section or element in a dialog box Open the list of the control field currently selected in a dialog These shortcut keys apply not only to combo boxes but also to icon buttons with pop up menus Close an opened list by pressing the Escape key Delete the selected item s into the recycle bin Deletes the selected item s without putting them in the recycle bin Go up one level go back when a folder is shown Go to the next document that is open except when positioned at the start of a header instead a tab is inserted Go to the previous document that is open Open a document Save the current document Create a new document Open Templat
4. OpenOffice org 1 1 Impress QuickStart Guide 6 Creating a new presentation Workspace views Impress has five different workspace views from which to choose Each view is designed to make completing certain tasks easier See Figure 9 Workspace view examples Drawing View is the main view for creating individual slides Use this view to format and design add text graphics and animation effects Many of the following sections describe how to create and edit slides in Drawing View Outline View shows topic titles bulleted lists and numbered lists for each slide in outline format This view lets you rearrange the order of slides edit titles and headings rearrange the order of items in a list and add new slides Slide View shows a small version of each slide in order Use this view to rearrange the order of slides produce a timed slideshow or add transitions between slides For more information see Formatting slides also see Slide transitions and animations Notes View lets you add notes to each slide that are not seen when the presentation is shown You can print these notes and refer to them while giving a presentation a very helpful feature Just click on the words Click to add notes and begin typing You can resize the notes text box using the green resizing handles and move it by placing the pointer on the border then clicking and dragging Note You can also use Notes View to create student handbooks by including suppleme
5. Creating linesand Shapes eisien IS qp E E tuta dme mq CR den N END Ma p Mns 20 nserting TIRES DH S BDOS Leo editi ut esal odo iei E ucc pedi an Da Da CM E iN UR UR 29 Formatting lines and shapes siens aiaa s bici n a eaa ni ai a eias 30 Bde TCU OS HERE amatio sissie en me ene er eee eee ee reer a ean 31 eE E E E E E A 31 Applying a slidetransit netteCt essiccati aep bab esa t td dti Date Latein aen 32 Applying a slide transition to multiple ES IL E E TET 33 Removing a USD UTENTE 33 Transition ERAS Lesson peto trace insk I E EEE E EEEE EAEE EEEE EEE EE T ESEETO SESSE ea 33 nserting a sound in a transition ssostni inini narasi sis QU EL Es Sekai a pee 34 PA O KA A RO T TETTE 34 Applying d animation BML aoier i E oleae es 36 Removing a imaton effects ressida a ETA E aa cid E 36 Printime A presentation sssi ia E E E IE E 37 Exporting to or saving in other formats eseeseesseeseesreereessrsresstseresstsstessttstrsstesetertrerseeseessessense 39 Exporting as a PDE C NETTE ECOLE 39 Exporting asa ETHSTEHIS ous aso teni er er EEE Rene E AE erie ae 4l Expos Sa HTML Aleris e RE tav Omne Meine nuu E EM RN p Ete US 41 Opening and saving a PowerPomt files sisinta E eee 43 Saving an Impress file as a PowerPoint Tle 505 sssicissaciaaseseisnsesvasevansanvecesadesadssnnensencentanness 43 Chenin m PowerPoint filein DODEBSS esie peat tate utu iuba aessaet ia 43 Appe ndix A SBortegt keys uoo Ep teda D Hi be HN Re en M M diu Uit dd 44 App
6. Do not worry about the size and position the text box will expand if needed as you type and you can move the text box with its text and resize it later if you want See the following sections Moving a text box and Resizing a text box 3 Release the mouse when finished The cursor appears in the text box which is now in edit mode gray border with green resizing handles 4 Type your text in the text box 5 Click outside the text box to deselect it Note The small triangle in some of the icons on the Main toolbar indicates that there are other tools you can use To access these tools Texttool long click click and hold on any icon with a small triangle The icons for the other tools appear to the right of the toolbar Figure 11 Main toolbar OpenOffice org 1 1 Impress QuickStart Guide 10 Creating and editing slides Moving a text box In Drawing View notice how the pointer changes to an I beam as you move it over the text in a text box 1 Click when the pointer becomes an I beam The text box is now in edit mode with a gray border and green resizing handles 2 Drag the I beam or pointer over the gray border Notice how it changes to a four headed arrow 3 When the four headed arrow appears click and drag to move the text box An empty dashed line box shows where your text box will be placed 4 Release the mouse button when the text box is in the desired position Resizing a text b
7. amp gray buttons or text only so you will remember later which one is which Now when you get the HTML Export window you can choose Existing Designs under Assign Designs and see a list of all the designs you have saved Click one to select it When selected click Delete Selected Design to delete it See Figure 40 HTML export designs 9 Finally to view your HTML presentation navigate to the folder you created open it then double click the html file with the name you chose for example mypresentation html The presentation will open in your default browser HTML Export Assign design f New design Existing Design Select an existing design or create a new one Figure 39 HTML Export window OpenOffice org 1 1 Impress QuickStart Guide 43 Exporting to or saving in other formats Assign design C New design black amp gray buttons Delete Selected Design Figure 40 HTML export designs Opening and saving a PowerPoint file OpenOffice org s Impress file format is highly compatible with Microsoft s PowerPoint format You can open a PowerPoint presentation in Impress edit it then save it in its original PowerPoint format or in Impress format You can also create a new presentation in Impress and save it as a PowerPoint file for sharing your presentation with those who have yet to discover the free OpenOffice org office suite What you cannot do is open an Impress file in PowerPoint Microsoft
8. Select Format Modify Layout 2 Choose a layout in the Select an AutoLayout section that contains a chart look for the vertical bars See Figure 20 Examples of AutoLayout templates with charts Em Figure 20 Examples of AutoLayout templates with allal charts 3 Click OK A warning window may appear telling you that this action deletes the list of actions that can be undone In other words after you apply the new slide layout you cannot use Control Z or Edit gt Undo to undo a previous change to your presentation You do not lose your changes you just cannot simply undo them Click Yes 4 Double click the chart icon in the center of the chart area to reveal the full sized chart A chart appears which has been created using sample data See Figure 21 Chart made with sample data 5 To enter your own data in the chart see the following section Entering chart data a Main title 2 a r 5 5 LI a 2 o Roa Figure 21 Chart made with sample data OpenOffice org 1 1 Impress QuickStart Guide 20 Creating charts Creating a chart using the Insert chart feature 1 Select Insert gt Chart or click the Insert Chart icon on the Main toolbar A chart appears which has been created using sample data See Figure 21 Chart made with sample data 2 To enter your own data in the chart see the Entering chart data section following Choosing a chart type 1 Double click the chart It should now have a gray
9. Show T Side 4 Wd BLR E E misi i f 617328 5 Bide1z4 Figure 10 The View buttons OpenOffice org 1 1 Impress QuickStart Guide 8 Creating a new presentation Running the slide show 1 Select Slide Show Slide Show or click the Start Slide Show button to start slide show See Figure 10 The View buttons 2 Use the arrow keys on the keyboard to go to the next slide or to go back to the previous one You can also click the mouse or press the spacebar on the keyboard to advance to the next slide 3 When the last slide appears the message Click to exit presentation appears Click the mouse or press any key to exit the presentation OpenOffice org 1 1 Impress QuickStart Guide 9 Creating and editing slides Creating and editing slides Inserting text There are two ways to insert text into presentation One way is to use the AutoLayout as described in the Format slides section The other way is to type text in a text box you create using the text tool Insert text in text boxes created by AutoLayout 1 Click in the text box that reads Click here to 2 Type your text in the text box Creating a text box In Drawing View 1 Click on the Text icon in the main toolbar See Figure 11 Main toolbar If the main toolbar is not visible choose View Toolbars Main Toolbar 2 Click and drag to draw a box for the text on the slide
10. corner handles then drag Be sure to release the mouse button before the shift key Deleting graphics 1 Click the graphic if necessary to show the green resizing handles 2 Press Delete Tip Select Format gt Position and Size for advanced graphic formatting options OpenOffice org 1 1 Impress QuickStart Guide 29 Importing graphics Creating lines and shapes The main toolbar contains the tools used to create rectangles circles and other lines and shapes to enhance the design of the presentation If the main toolbar is not showing select View gt Toolbars gt Main Toolbar For the different tools that can be used to edit lines and shapes see Figure 29 Line and shape tools A floating toolbar with additional tool choices appears after long clicking click and hold on an icon with a small triangle This floating toolbar can be dragged to a convenient position It remains on the screen if dragged away from the Main Toolbar for easy access Inserting lines and shapes To create shapes and lines 1 Select the desired line or shape tool 2 Click and drag to create the object on the slide See Figure 30 Creating a shape Edit Points Select J Untitled2 OpenOffice org 1 1Beta Eie Zoom B A 2v p gi e amp 2 EEI op Rectangle Elipse 3 D Objects Curve Lines and Arrows Connector Rotate Alignment
11. example 2 5 5 In the Compression section select the format most suitable for how the document will be used The compression choice affects both the quality of the PDF and its file size Screen optimized will produce the smallest file size best for emailing to people on a slow internet connection with the lowest quality not very suitable for printing Print optimized will produce a somewhat larger file size but with greatly increased print quality Press optimized will produce the largest file size with the highest quality suitable for professional printing 6 Click Export The PDF file is generated OpenOffice org 1 1 Impress QuickStart Guide 40 PDF Options fe we ES SFI SPIECUGT Figure 38 PDF Options window OpenOffice org 1 1 Impress QuickStart Guide Exporting to or saving in other formats 41 Exporting to or saving in other formats E Note You can also click the Export Directly as PDF icon to create a PDF However clicking the Export Directly as PDF icon will not give you the option to set compression settings described below A PDF is immediately generated and saved to your desktop Exporting as a Flash file Macromedia Flash SWF file format swf was created to store Flash movies animation for the World Wide Web Because almost all browsers play Flash movies the Flash Player is available as a free download for those without Flash capable browsers these files can be viewed b
12. is just not playing nice yet Saving an Impress file as a PowerPoint file 1 Choose File Save As 2 Select the location where you want the PowerPoint file saved and type a name for the file 3 Under Save As Type choose Microsoft PowerPoint 97 2000 XP ppt pps 4 Click Save Opening a PowerPoint file in Impress 1 Launch Impress 2 Choose File gt Open Under Files of Type make sure that All files is displayed If it is not choose it from the drop down menu 3 Navigate to the PowerPoint file 4 Select the file 5 Click Open The PowerPoint file can now be edited and saved as an Impress or PowerPoint file To save the file as an OpenOffice org file follow the previous instructions in Saving an Impress file as a PowerPoint file but in Step 3 choose OpenOffice org 1 0 Presentation sxi as the Save as Type Note Sometimes there are inconsistencies that occur when a Microsoft document is translated into Impress However these are usually easy to fix Most often the document is blurred or displays inconsistent fonts To fix these problems highlight the type that needs to be corrected and reformat the text to the desired format These steps also work for most of the other problems that occur Select the item that needs to be corrected and then implement the correct settings OpenOffice org 1 1 Impress QuickStart Guide 44 Exporting to or saving in other formats OpenOffice org 1 1 Impress QuickStart Guide 45
13. sn ee ot ae ver se a n t 8 i aerae san fide 7a atau Figure 6 Full screen with slide tabs OpenOffice org 1 1 Impress QuickStart Guide 4 Creating a new presentation Formatting a page Select Format Page to change the margins size of the slides and other settings The Page Setup window appears See Figure 7 Page Setup window Click the Page tab for options that help create the desired layout Page Setup Page Background Paper format Width 10 0 i Height zso i Orientation Portrait Landscape Paper tray iFrom printer settings x Margins Layout settings Left 0 00 i Right 0 00 Format 12 Be sz Top 0 00 I IV Fit object to paper format 0 00 Cancel Help Reset Figure 7 Page Setup window Click the Background tab for slide background options See the section Changing the slide background to learn more about this feature Formatting slides Modifying slides 1 Select Format gt Modify Layout The Modify Slide window appears See Figure 8 Modify Slide window 2 Modify the layout by choosing a new layout from the Select an AutoLayout section Tip Another way to modify a slide is to use the Presentation Palette It makes the general commands for slides easier to find To access it select View gt Toolbars gt Presentation OpenOffice org 1 1 Impress QuickStart Guide 5 Creating a new pre
14. wide array of graphic objects It also comes with STEM tyles attSaktewecbtiffkeroongetyles and a handy help mediums results in different resolution qualities and file sizes output medium create professional presentations in a short period of original Screen hots and helpful hints that guide users through the C Ovwerheadsheet Slide presentations Select a slide design Presentation Backgrounds Figure 2 Autopilot Presentation o Window 2 aoo aoa uno puao Jsers should have a good working knowledge of basic computer functions and should be familiar with standard software layouts and functions such as open close save and print OpenOffice org 1 1 Impress QuickStart Guide vi Creating a new presentation Creating a new presentation This section shows how to set up a new presentation Starting the AutoPilot presentation After launching OpenOffice org choose File gt New gt Presentation or File gt AutoPilot gt Presentation AutoPilot Presentation window number 1 appears See Figure 1 Autopilot Presentation window 1 Select one of the following options under Type Empty Presentation creates a presentation from scratch From Template uses a template design already created as the base of a new presentation Open Existing Presentation continues work on a previously created presentation AutoPilot Presentation L Type Empty presentation C From template C Ope
15. 1 1 Impress QuickStart Guide 17 Changing the slide background Changing the slide background To change a slide background 1 Select Format Page The Page Setup window appears See Figure 18 Background tab in the Page Setup window 2 Click the Background tab 3 Choose the type and style of background desired 4 Click OK 5 A message box appears asking Background settings for all pages Click Yes if you would like the background to appear on all the pages or No if you would like the background to only appear on the selected slide Page Setup Page Background Fill C None C Hatching Color C Bitmap C Gradient Cancel Help Reset Figure 18 Background tab in the Page Setup window Using the Stylist to change slide backgrounds Slide backgrounds can also be changed using the Stylist If the Stylist is not open click the Stylist icon on the Function Bar Using the Stylist changes the background on all slides except those modified by the Format gt Page method described above To set individual backgrounds 1 Select each slide in turn 2 Use the Format gt Page method to change the background 3 Click No when prompted for background settings for all pages OpenOffice org 1 1 Impress QuickStart Guide 18 Changing the slide background To set a common background using the Stylist 1 Right click on Background in the Stylist 2 Select Modify 3 Choose the type and style of background de
16. AEN E S 19 Creating a chart in AuloLSYOl eeu ee tre returned rs Lab ae tee tA S bdeweleteendacienss 19 Creating 3 chart using th Insert chart feature iscissi reisis pPai ceo ea br adeanEa 20 Choosing Achart Ype siiras i E E E E S E R A E a oe 20 Een chart datanet ai ad e a a DU aa D Mit bre AREE INSEE 21 Opening 4 chart data WOW ao qua nainn iA EE EEE E E E 21 BU ADDICT aare eei Eee Ea A ra EE a Ea A EE TAEA EERTSE aS ARES 21 Forma ttiig the chatt siess TT TOTO 22 Format MEM eoar E E E E E E 22 Resizine AERE ITUR a e OO OO 23 Movin dS E EUIS TQUE LOSS TOT S 23 Changing tbe chart area DBekeneund ieu eee teet ee Moccia Lese ta deed emu tan 24 Changing tae chart graphic Dackettgdit eed eiai iee au s 24 Importing graphics ioo teinte ted iet dc pe REA MEE Rd ENTES A Ma uM NE EEA EEs 25 Importing graphics CNN TN ue uleiiqed essei geli optd aeta eia E teas inda dadas AEE aaiae 25 Importing graphics fromthe Gallery ssia bodre tense den bc nq acu u mde i dbi iude 26 Gallery WLC NS ETE TTD QOL OT 26 OpenOffice org 1 1 Impress QuickStart Guide ii Contents Adding graphics to the Gallery themes iiie ie ee Ee t pede be tendi tb edt selene 21 Adding anew theme to the CUR ida a mach a aa E A 27 F rmattme graphic images iosi r ir E A EA E E AEE do ERES 28 Movino orap MiC Siei Pe ne ene eT A ee Eea EE es aaiae A EERE 28 I SrapDiCS NEQOE LOOPS 28 Deleting Brapblog serisini insin ttd chase tibns dup ee vn ctas aE EEDA EEEE E EEEa ES E etia taU 28
17. OpenOffice org The Open Source Office Suite OpenOffice org 1 1 Impress QuickStart Guide ng Title OpenOffice org 1 1 Impress QuickStart Guide Version 0 First edition March 2004 Contents Contents GU 1 MP ca ice nd tee T TEE 4 Copyright snd ea TT eC uo oett o en Rab a sd eR RARO esu udine tu ae Und 4 u aya te 4 Dobnowdodepgmnenis e erre Das I Lect wana e A deed MD ea MA AME acidi Deuda ie 4 Modifications and TN S NOE oi OTT OLET 5 WEA EN PN 6 Pre regis MeS csiis TODO IQ TS 6 Creating d Oe DOES di TL ruo eie e RA AE ELE E E a A EANES 1 Starting the AutoPilot presentation coo aet betreten pale LM eed RE n PM iiS 1 Modifying slide during ADIOPIGL s e uu eee otio ra etre desees ttp un Io even EE pd 3 Inserting new TUR On o iet Dupin Mta bdo doi dini pubes id a 4 Formatting ENRICO 5 Formattime Sides ETE OO DEO 5 Modifying Slides e aee hace te bete Me EEEE OR bc ES God iub Momma tecum is uses usua i Fdo ie 5 ES CU a FG cc ES 6 EUR Eas 0 MET 6 Rearanging slides ETT ELTE Em 6 WOrKSpaACE VIEWS NE E DEREN 7 Ch ngmg worEkSpane VIS is bd E ineo pac Elend bna ERIS Melon Lean Ronda eo OI LEE IL RE EERTE RUPEM EES 8 COEPTIS ICE LU Coe 1S TETTE CODO COO TOO LOT 8 Creating and Satan sldles eiuueeei aee tr
18. Slide Show gt Slide Transition 3 Choose an Effects category from the pop up menu above the main Effects window Notice how the thumbnail images change with each category 4 Click on a thumbnail image to select that transition Notice that by moving the pointer over a thumbnail image the transition name appears in a tooltip if tooltips are activated to turn on tooltips choose Help Tips so that a check mark appears next to Tips 5 Choose a transition speed from the pop up window below the main Effects window 6 Click the Assign button 7 Click the Preview button The Preview window appears 8 Click in the Preview window to view the transition effect Repeat these steps as needed for all slides 9 Click the close button on the Preview window or click the Preview button again to close the Preview window OpenOffice org 1 1 Impress QuickStart Guide 33 Slide transitions and animations Applying a slide transition to multiple slides From slide View Shift click all the slides you want the transition applied to Follow steps 2 9 above Only the first selected slide will show in the Preview window Removing a transition 1 Select the desired slide s 2 Choose No Effect from the Effect box in the Object Bar See Figure 32 Object Bar in Slide View Transition Extras Use transition Extras to control how the transition effects between slides occur Some options are on mouse click or spacebar press at specified time interva
19. and animations Slide transitions and animations Slide transitions are the effects that take place when one slide gives way to the next one in the presentation like Roll down from top or Fly in from left They add dynamic flair to a slideshow smoothing the transition between slides You can apply a single type of transition to all slides in the the presentation or apply a different transition to any single slide even having a different transition for every slide in the slideshow While using many different transitions may be fun to do it may not give your show a professional appearance if that is your goal Animations are similar effects but they are applied to individual elements within a single slide like a chart or graphic or to individual bullet points Animations can make a presentation more lively and memorable Just as with transitions heavy use of animations can be fun but distracting and even annoying for an audience expecting a professional presentation Slide transitions It is easiest to add transitions from Slide View Choose View Workspace Slide View or click the Slide View icon at the top right corner of the workspace see Changing workspace views for more information All of your slides appear in the workspace you may need to scroll to see them all Whichever slide is displayed when you switch to Slide View will now be selected It will have a heavier black border around it Notice that the Object Bar
20. authors would like to acknowledge the Technical and Professional Writing Program at San Francisco State University for giving us the training and skills necessary to create professional level documents We would also like to thank Louis Suarez Potts for his guidance and support in the development of this document OpenOffice org 1 1 Impress QuickStart Guide iv Overview Modifications and updates Version 06 27 03 07 07 03 01 27 04 03 02 04 03 17 04 OpenOffice org 1 1 Impress QuickStart Guide Description of Change Initial edition issued for comment TIF screen shots converted to PNGs Mostly re written and re desktop published Many new screen shots New sections on printing text boxes charts lists Gallery themes transitions and animations Yet to come new sections on the Navigator the Stylist and Slide Show Settings Added Inserting special characters section added bullets tip added Notes View tip on printing student books added general note on long clicking main toolbar icons Thanks to Jim Tayor for his fine editorial input Applied new template formatting using all Custom OOo styles Headings now Bitstream Vera Sans Introduction l n AutoPilot Presentation b s slide show program This easy to learn program s and standard toolbars and menus allows users to or visually attractive presentations With Impress any different elements including text bulleted and kin and a
21. bers Click the Bullets tab if switching from numbers to bullets 4 Click on the desired design for the numbers or bullets to select it 5 Click OK OpenOffice org 1 1 Impress QuickStart Guide 15 Creating and editing slides Tip Just as you can place the cursor in a single line and change the bullet style you can also change it to a number by choosing a numbering style instead of a different bullet style You can also click and drag to select several contiguous lines and change from bullets to numbers or numbers to bullets or change the styles This is very useful if you want a numbered list under a bulleted entry or a bulleted list nested in a numbered one See Figure 15 Nested bullet points in a numbered list 1 Collaborative environment 2 May or may not cost money Cost is usually for Support enhancements 3 Source code is open to end user Figure 15 Nested bullet points in a numbered list Changing the order or the outline level of bulleted or numbered lines Click once in a line of text to place the cursor in it then Usethe Promote Demote buttons to increase or decrease the outline level of a line in a list Numbering adjusts automatically See Figure 16 Promote Demote and Move Up Move Down buttons Usethe Move up Move down buttons to move a line higher or lower in a list Numbering adjusts automatically See Figure 16 Promote Demote and Move Up Move Down
22. border The main toolbar has now changed to show tools specifically for charts If the main toolbar is not showing select View Toolbars Main Toolbar 2 Click the Edit Chart Type tool or select Format Chart Type The Chart Type window appears See Figure 22 Chart Type dialog box 3 In the section Chart Category select either 2D or 3D to see the different types of charts 4 In the section Chart type click one of the icons to select it and see the different variants of the selected chart type in the Variants section 5 Choose a chart variant 6 Click OK The chart in the presentation reflects the new type selected Chart Type Chart category C 3D Chart type Normal Figure 22 Chart Type dialog box OpenOffice org 1 1 Impress QuickStart Guide 21 Entering chart data Opening a chart data window 1 Double click the chart It should now have a gray border The main toolbar has now 2 Click the Chart Data icon or select Edit Chart Data The Chart Data changed to show tools specifically for charts Creating charts window appears If the main toolbar is not showing select View gt Toolbars gt Main Toolbar Entering data Enter data in the Chart Data window See Figure 23 Chart Data area Tip By dragging the Chart Data window so that your chart is visible you can immediately see Insert buttons insert a row or column Delete buttons remove the information from a selected r
23. buttons Promote Demote Move Up Move Down Figure 16 Promote Demote and Move Up Move Down buttons OpenOffice org 1 1 Impress QuickStart Guide 16 Creating and editing slides Creating master slides Master slides contain formatted text and background items that will appear on all of the slides in the presentation They can give the presentation consistency and save time when designing the slide show The font type in the titles and or bulleted text passages on all of the slides can be changed at one time by using master slides 1 View the master slides by selecting View Master Drawing See Figure 17 Master View 2 Make any formatting changes such as to the background color fonts sizes shapes and images that are intended to be on every slide 3 Select View Slide to return to Drawing View Slide View and see the design and formatting changes Click to edit the title text format eg SE mI gi e amp l E 3 ni E ges 2 a e a Rhy Click to edit the outline text format Second Outline Level Third Outline Level Fourth Outline Level Click this FifthOutbne Level Sixth Outline Level button to Severth Outline Level return to Ei Oud R RE d Alternatively you Slide View can click this button for Master View 531181 1042 1H 0 00 x 0 00 sox Slidet 7s Figure 17 Master View OpenOffice org
24. e Object Bar and the top portion of the Impress workspace To view the full Impress workspace and access the Object Bar click the Hide Show button The Gallery palette collapses to a thin bar with only the Hide Show and Stick Floating buttons visible Click either one to view the Gallery palette again The Hide Show button is very handy It lets you keep the Gallery open for quick access while you create your slide show yet out of the way when you need it to be Gallery themes Graphics in the Gallery are grouped by themes such as Bullets Rulers and 3D Effects The scroll box to the left of the gallery window contains the list of themes Click on a theme to see its graphics displayed in the Gallery window See Figure 28 The Gallery palette OpenOffice org 1 1 Impress QuickStart Guide 27 Importing graphics Adding graphics to the Gallery themes You can add new graphic files to the existing themes To add a file to an existing theme 1 Right click on the theme name in the theme scroll box 2 Choose Properties from the context menu 3 Click the Files tab if necessary 4 Click Add 5 Select a file 6 Click Open The file is added to the theme To delete a file from a theme 1 Right click on the graphic in the Gallery window 2 Choose Delete from the context menu A warning appears asking if you want to delete this object 3 Click Yes The graphic is deleted from the theme Note The graphic is deleted from the Gallery onl
25. e ER pectus n diti a api urba mui est dee i tacui edet 9 Taser to C 9 Insert text in text boxes created by Autol SYOUL iue egea terror a a 9 Creating R oido COM cR 9 Dico d tekt DUE onde etaed echan dou aia Estes eee ee eee uiid ES 10 O00 a text LIO TENET 10 Deleting NUS DOR NES E UT 10 Re ioci PHP 10 DOCU NERE ceci prostrati Io EEE enu Gest caM unii aca vest in GR men add 10 OpenOffice org 1 1 Impress QuickStart Guide i Contents Formatting CHARA LEIS ioi e iei o ee neither in e i ins titia cues 11 ES special Ca SETTE 12 Formatting a paragraph eesin acetone remanent E E icd iUe 13 Creating b lleted Bhd n mb red Sts iucundius iot prep aiidis iiia 13 Creating lists an A toLayout tekt DOXBs oua opinati isesi iSi EEE SEEE dus Eei 13 Creating a new outline IBvel e oe teme insien E a EEE E ened 14 Chang methe bullet iype NT 14 Changing from a bulleted list gt numbered list or numbered list gt bulleted list 14 Changing the order or the outline level of bulleted or numbered lines 15 Copa master SRUES oos Iain oe Peek ee ere eer ee sere eee ee ee Pere reer ee 16 Changing the slide b ckgro nd PPP m 17 Using the Stylist to change slide Ipcie reid cess cecaevnes setenszaancqrszenaceancaetenavanccessedsadieesarpeeteanns 17 Changing the backerovnd of SBOMBIL iioii E EE AE E E 18 E NN LO E A T 19 RSA TA RES FT a E E A
26. endix B DRBEUOUL EUR Losses iai e Ple etait ups nsu ASER eE EA REA 45 inr C TCR 46 OpenOffice org 1 1 Impress QuickStart Guide iii Overview Overview The purpose of this guide is to teach OpenOffice org users how to use Impress to design professional quality presentations This quick start approach provides an overview of the capabilities of Impress It is designed to quickly give Impress users the knowledge necessary to create high quality presentations suitable for a wide variety of contexts Copyright and trademark information The contents of this Documentation are subject to the Public Documentation License Version 1 0 the License you may only use this Documentation if you comply with the terms of this License A copy of the License is available at http www openoffice org licenses PDL rtf The Original Documentation is OpenOffice org 1 1 Impress QuickStart Guide The Initial Writer s of the Original Documentation is are Tim Kampa Charles Fannan and Dana Oliver 2003 All Rights Reserved Initial Writer contact s tjkampa Q openoffice org Contributor s Portions created by Tim Kampa are Copyright O 2003 AII Rights Reserved Contributor contact s tjkampa Q openoffice org All trademarks within this guide belong to legitimate owners Feedback Please direct any comments or suggestions about this document to dev documentation openoffice org Acknowledgments The
27. es and Documents dialog box Print a document Exit the application Cut the selected element s Copy the selected item s Paste from the clipboard Select all Undo the last action Open the Find amp Replace dialog box Search for the least entered search term Toggle the view between Full screen mode normal mode Re create the document window Apply the italic attribute to the selected area If the cursor is positioned in a word this word is also marked in italic Apply the bold attribute to the selected area If the cursor is positioned in a word this word is also marked in bold Apply the underline attribute to the selected area If the cursor is positioned in a word this word is also underlined Set the cursor on the Load URL field on the Function bar Transfer the word that was originally marked as unknown incorrect original to the input row word Appendix B Function keys OpenOffice org 1 1 Impress QuickStart Guide 46 Function keys FI Shift F1 Control F4 or Alt F4 F6 Shift F6 Control F7 F8 Shift F10 Control F12 Appendix B Function keys Open the OpenOffice org Help menu Access Context Help Close the current document close OpenOffice org when the last open document is closed Set focus in next subwindow e g document data source view Set focus in previous subwindow Access the Thesaurus Edit Points Open the context menu Reveal Drawing View OpenOffice
28. g over it Formatting changes will apply only to the selected text OpenOffice org 1 1 Impress QuickStart Guide 11 Formatting characters Creating and editing slides To view the Character Formatting options select Format Character or click the al Character button L on the Object Bar The Character window appears See Figure 12 The Character window The Font tab has options to change the font typeface and size of the text You can view what the text will look like in the preview box The Font Effects tab has other options to enhance the text such as underlining and font color The Position tab has advanced options that allow users to customize text spacing position and scaling Tip The Object Bar is an efficient way to format text The Object Bar changes with each object that is selected to show the options for that object For text boxes it shows buttons and menus for formatting the text To view the Object bar select View Toolbars Object Bar Font Font Effects Position xj Font Typeface Regular Arial Black Arial Narrow Arial Rounded MT Bold Bold Italic Aristocrat Army A remi Halla gl Language g English USA Arial The same font will be used on both your printer and your screen Cancel Help Reset Figure 12 The Character window OpenOffice org 1 1 Impress QuickStart Guide 12 Creating and editing slides Inserting special characters To in
29. has many options for choosing and controlling slide effects See Figure 32 Object Bar in Slide View Once you are familiar with transitions the Object Bar options allow easy and fast application of transitions Effect Fly In From Lower Left Medium Transition Manual 5 Figure 32 Object Bar in Slide View For a better understanding of transitions and more options choose Slide Show gt Slide Transition The Slide Transition window appears See Figure 33 Slide Transition window The Effects button displays the various transitions The Extras button displays the options for timing transitions and making them automatic semi automatic or manual The Update button displays the transition settings for the selected slide The Assign button applies the chosen effect to the selected slide The Preview button opens a handy window for viewing an applied transition OpenOffice org 1 1 Impress QuickStart Guide 32 Slide transitions and animations Slide Transition x Effects IE Extras Effects Preview Favorites Assign Update i AM Fly In From Left Effects 7 section Medium Speed section Figure 33 Slide Transition window Applying a slide transition effect 1 From Slide View click on a slide to select it The transition you apply to this slide will occur as the slide comes into view in the slide show 2 Choose
30. ic 3 Select the file 4 Click Open to place the graphic on the current selected slide The graphic object appears with green sizing handle Look in PEI Computed gt aee 31 Floppy A Z3HP PAVILION C JRemovable Disk D Compact Disc M s KODAK DC240 DC280 Camera My Digital Camera um File name My Network P Files of type All formats bmp dxf emf eps ai ipa Y Figure 27 Insert Graphics window OpenOffice org 1 1 Impress QuickStart Guide 26 Importing graphics Importing graphics from the Gallery The Gallery contains a collection of images that you can use in a presentation ial Select Tools gt Gallery or click the Gallery icon on the Function Bar The Gallery palette appears See Figure 28 The Gallery palette The Hide Show button Theme box i The Floating Stick button F 3D Effects dd2066 oo SOS s 3D Effects ER Backgrounds Buk ma CMS l Figure 28 The Gallery palette To expand the Gallery palette position the pointer over the line at the bottom of the palette that divides it from the Object Bar When the pointer changes to parallel lines with arrows click and drag downward The Impress workspace will resize in response To expand the Gallery palette and not resize the Impress workspace click on the Floating Stick button See Figure 28 The Gallery palette The palette will now cover th
31. llowing sections Chart Type changes what kind of chart is displayed and whether it is two or three dimensional Auto Format takes you through the AutoLayout feature 3D Effects formats various elements of a 3D chart 3D View formats the various viewing angles of 3D chart Note Chart Floor 3D Effects and 3D View options are only available for a 3D chart These options are unavailable grayed out if a two dimensional chart is selected P sxi OpenOffice org 1 1Beta ew Insert Iools Window Help p Object Properties 3p SB Position and Size Title Legend Axis Grid Chart Wall Chart Floor Chart Area Eji Chart Type Qj AutoFormat 3D Effects 3D View Arrangement Figure 24 Chart format menu OpenOffice org 1 1 Impress QuickStart Guide 23 Creating charts There are two main areas of the chart These areas control different settings and attributes for the chart See Figure 25 The Chart wall and Chart area Chart wall contains the graphic of the chart displaying the data Chart area is the area surrounding the chart graphic The main title and the key are in the chart area Note Chart Floor from the Format menu is only available for 3D charts and has the same formatting options as Chart Area and Chart Wall Knowing the difference between the chart wall and chart area is helpful when formatting a chart Main title A The Chart wall The Cha
32. ls or with sound effects Choose Slide Slide Transition to open the Slide Transition window Click the Extras button The Extras options appear in the Slide Transition window See Figure 34 Slide Transition window Slide Transition Automatic Transition Semiautomatic Transition Manual Transition Duration Browse Sound Name Sound Figure 34 Slide Transition window OpenOffice org 1 1 Impress QuickStart Guide 34 Slide transitions and animations Choosing Automatic Transition will activate the Duration box Use the arrows to designate the amount of time the transition should take to complete You can designate a different time between each slide if desired To apply the same time to multiple slides Shift click the desired slides first When the slideshow is run the transitions will occur automatically with no mouse clicking or key pressing necessary Choosing Semiautomatic Transition means that you must advance each slide by clicking the mouse or pressing the spacebar However any animation effects within individual slides will play automatically see the following section Animation effects Choosing Manual Transition means that you must click the mouse or press the spacebar to advance each slide You must also do this to play each animation effect within each slide Inserting a sound in a transition 1 Click
33. n existing presentation IV Preview Help Cancel lt lt Back iNe 55i Create Figure 1 Autopilot Presentation window Tip Leave the Preview box checked to allow you to view templates slide designs and slide transitions as you choose them Click Next The AutoPilot Presentation window number 2 appears See Figure 2 Autopilot Presentation window 2 2 Choose a design under Select a slide design Select Original for no slide design blank 3 Select how the presentation will be used under Select an output medium Most often presentations are created for computer screen display 4 Click Next AutoPilot Presentation window number 3 appears See Figure 3 Autopilot Presentation window 3 5 Choose the desired option from the Effect drop down menu OpenOffice org 1 1 Impress QuickStart Guide 1 AutoPilot Presentation x Select a slide transition Effect Speed Select the presentation type Default C Automatic Duration of page 00 00 10 Duration of pause fo 0 00 10 E v Preview Creating a new presentation v Show logo Help Cancel lt lt Back Next gt gt Figure 3 Autopilot Presentation window 3 The Effect option creates transitions between all the slides in the presentation Select No Effect for no transition effect Transitions can be added and changed later For more information see Slide transitions and animations 6 Select the desired Speed for the t
34. ntal information for each slide then simply printing and copying the presentation Ju Dm pee eet Fame De pane Mee De q s ll r T amp amp 4 40084 T f 9 93 e l gt Tl m for the Handout View reduces several slides of the presentation and efficiently arranges them for printing You can rearrange slides in this view by simply dragging and dropping them See Printing a presentation Outline View Notes View Drawing View Ha N Slide View Handout View ni z mayia Wewa Fui Lam Figure 9 Workspace view examples OpenOffice org 1 1 Impress QuickStart Guide 7 Creating a new presentation Changing workspace views There are two ways to change workspace views Selecting View Workspace then choosing the desired view or Clicking one of the View Buttons located at the upper right corner of the workspace See Figure 10 The View buttons Vg impress t Eile Edit View Insel at Tools Slide Show Window Help qj 89m ea stes z xd edeo Ae A ee e A aA ENS Imm desee e eere Ses c WINDOWSNDesktopw R Drawing View Lic os Outline View CLICK TO ADD TITLE Slide View Notes View Handout View Click to add an outline Click to add an outline HRSS ELARA TEA Start Slide
35. op not in a specific folder you will get dozens of separate HTML and graphics files all over your desktop 2 Select File gt Export 3 Select the location where you want the HTML file saved the location where your newly created folder is and type your new folder s name for the file name for example mypresentation Make sure that the file s name matches the folder s name OpenOffice org 1 1 Impress QuickStart Guide 42 Exporting to or saving in other formats 4 Under File Format choose HTML Document OpenOffice org Impress htm 5 Click Save Your new folder is automatically chosen as the location If your file name does not match your folder name at this point you will get the HTML Export window See Figure 39 HTML Export window If you see this window at this point click Cancel start again and make sure that your file name matches your folder name 6 Click Save again The HTML Export window appears see Figure 38 This is an AutoPilot guide that helps set up the HTML document 7 Follow the AutoPilot You can repeat these instructions and experiment with the various settings Remember to first create a new folder for each output 8 Click Create at the end of the AutoPilot A dialog box opens allowing you to save the new file as an HTML design that you can can use again later After experimenting with the various settings save the designs you like Remember to give them meaningful names for example black
36. org 1 1 Impress QuickStart Guide 47 Index Index OpenOffice org 1 1 Impress QuickStart Guide 48
37. ow or column Switch buttons exchange the contents of the selected row with the contents of the row below it or the contents of a column with those of the column to the right Sort buttons organize the content in ascending order You can sort data within a selected row or column or sort the rows or columns themselves Apply to Chart transfers the data from the table to the chart Input fields are where you insert data Enter information in the boxes within the desired rows and columns the results after clicking the Apply to Chart button Insert Delete buttons buttons Switch buttons Sort buttons Apply to Chart button Input fields Chart Data Figure 23 Chart Data area OpenOffice org 1 1 Impress QuickStart Guide 22 Creating charts Formatting the chart Format menu The format menu has many options for formatting and fine tuning the look of your charts Double click the chart so that it is enclosed by a gray border Click Format in the main menu list See Figure 24 Chart format menu Title formats the titles of the chart the x axis and y axis Legend formats the location borders background and type of the legend Axis formats the lines that create the chart as well as the font of the text that appears on both the X and Y axes Grid formats the lines that create a grid for the chart Chart Wall Chart Floor and Chart Area are described in the fo
38. ox In Drawing View when the green resizing handles are displayed see the instructions above drag the I beam or pointer over any handle Notice how the pointer changes to a two headed arrow indicating in what direction the text box will be resized When the two headed arrow is displayed click and drag to resize the text box Tip To maintain the proportions of a text box while resizing press and hold Shift then click and drag Make sure to release the mouse button before releasing the Shift key Deleting a text box 1 Click the text once to display the gray border and green resizing handles if necessary 2 Position the pointer anywhere on the gray border so that it becomes either a four headed or two headed arrow 3 Click once The gray border disappears leaving only the green resizing handles 4 Press Delete Formatting text Formatting text can give a presentation a consistent look and a dynamic feel It can even enhance the audience s understanding of your message by holding their interest Selecting text The text must be selected before it can be formatted To format all the text in a text box click once on the text then click once on the border of the text box Only the green resizing handles will be displayed Now any formatting changes will apply to all the text in the text box To format only part of the text click once on the text then select the text to be formatted by clicking and dragging highlightin
39. ransition between the different slides in the presentation from the speed drop down menu 7 Click Create A new presentation is created OpenOffice org 1 1 Impress QuickStart Guide Creating a new presentation Modifying a slide during AutoPilot The Modify Slide window appears See Figure 4 Modify Slide window The Select an AutoLayout section contains a wide variety of thumbnail slides to help you format a presentation Each thumbnail is a display of the visual layout of a slide Clicking on a thumbnail slide selects that layout Notice how the description at the bottom of the thumbnails frame changes to reflect the contents of each layout 1 Type in a title for the slide in the area marked Name 2 Click a thumbnail slide from the Select an AutoLayout section to select that layout 3 Click OK Tip It is always a good idea to save and name the presentation after it is initially created Remember also to save frequently while working on the presentation to prevent any loss of information should something unexpected occur Modify Slide Name Slide 1 Select an AutoLayout r Thumbnail representations of slide layouts Description of layout contents Display IV Background IV Objects on background Figure 4 Modify Slide window OpenOffice org 1 1 Impress QuickStart Guide Creating a new presentation Inserting new slides Inserting slides is easy yet important this is ho
40. review buttons are also the same The Text Effects button is only active when a text box containing text is selected It displays the various animation effects that you can apply to text objects The Extra button displays additional options for text and sound The Order button displays an outline of objects that are on the selected slide in the order effects will play You can rearrange the order by selecting an object s name and dragging it up or down the list OpenOffice org 1 1 Impress QuickStart Guide 36 Slide transitions and animations Applying an animation effect 1 From Drawing View select the desired slide by clicking its tab at the bottom left corner of the workspace See Figure 6 Full screen with slide tabs 2 Choose Slide Show Effects or click the Animations Effects icon on the Main toolbar 3 Choose an Effects category from the pop up menu above the main Effects window Notice how the thumbnail images change with each category 4 Click on a thumbnail image to select that animation Notice that by moving the pointer over a thumbnail image the animation name appears in a tooltip if tooltips are activated 5 Choose an animation speed from the pop up window below the main Effects window 6 Click the Assign button 7 Click the Preview button The Preview window appears 8 Click in the Preview window to view the animation effect 9 Click the close button on the Preview window or click the Preview bu
41. rt area Figure 25 The Chart wall and Chart area Resizing the chart 1 Click on the chart 2 Green sizing handles appear around the chart To increase or decrease the size of the chart click and drag one of the markers in one of the four corners of the chart To maintain the correct ratio of the sides hold the shift key down while you click and drag Moving chart elements 1 Double click the chart so that is enclosed by a gray border 2 Click any of the elements the title the key or the chart graphic to select it Green resizing handles appear 3 Move the pointer over the selected element When it becomes a four headed arrow click and drag to move the element 4 Release the mouse button when the element is in the desired position OpenOffice org 1 1 Impress QuickStart Guide 24 Creating charts Note If your graphic is 3D round red handles appear which control the three dimensional angle of the graphic You cannot resize or reposition the graphic while the round red handles are showing With the round red handles showing shift click to get the green resizing handles You can now resize and reposition your 3D chart graphic See the following tip Tip You can resize the chart graphic using its green resizing handles shift click then drag a corner handle to maintain the proportions However you cannot resize the title or the key Changing the chart area background 5 The chart area is the area surro
42. sentation Modify Slide Name Slide 1 Select an AutoLayout Title Text Display v Background IV Objects on background Figure 8 Modify Slide window Deleting slides 1 Select the slide you want to delete 2 Select Edit gt Delete Slide A dialog box appears asking Are you sure you want to delete Slide P will be the name of your selected slide 3 Click Yes Renaming slides 1 Select Format Modify Layout The Modify Slide window appears 2 Enter the new name of the slide in the Name text field and delete the old one Rearranging slides Rearranging the slides is most easily done in the Slides View See the following section Workspace views for more information on the various views 1 Select View Workspace Slides View The slides appear in miniature view from left to right in their current order See Figure 9 Workspace view examples Note In the 1 0 3 version for Mac OS X X11 the path is View gt Master View gt Slides View 2 Change the order of the slides by dragging and dropping them to the new location A black line appears between the slides showing where the selected slide will go Tip An easy way to switch between different views is to use the View buttons These are located on the right side of the border of the Impress workspace For more information about the different viewing options and the view buttons see the following section Changing workspace views
43. sert special characters such as copyright math geometric or monetary symbols or characters from another language 1 Click in the place in the text where you want to insert the character 2 Choose Insert Special Character The Special Characters window appears See Figure 13 Special Characters window 3 Choose the font and character subset from the Font and Subset drop down menus 4 Click the character you want to insert You may have to scroll to find the one you want 5 Click OK Selecting more than one character will insert all those characters Characters that will be inserted are displayed below the character section in the order they were selected They also will be inserted in this order If you accidentally click the wrong character clicking another character will only add it to the one s being inserted Click Delete then click the correct character Special Characters x Font Bitstream Vera Sans j Subset Basic Latin m amp i BL ca ERE Bm Selected character 1 2 s 4 5 e 7 8191 17 7 MEN BICIDIEIFIGIHI I JIKILIMIN O Delete Q RIS TIUJVWIX y z VI Display of currently ajbjcjdjejfjgjhjijjjkj ljmjnjo selected character qirisitiu v wx yjizit ll23 e ix vx 1 s ela S e 23 lpg 4 112 gt 1 amp z uomen Display of all characters a GN to be inserted aracters
44. sired This background will be applied to all slide backgrounds not formatted by the Format Page method Once a background has been set by the Format Page method it cannot be changed by the Stylist method To allow one of the backgrounds set by the Format Page method to be modified by the Stylist method 1 Select the slide 2 Follow the Format Page instructions above 3 Under Fill choose None 4 Click OK This slide is now included with those changed by the Stylist method Changing the background of an area To change the background of an area such as a text box or a shape 1 Click the desired area to select it Green resizing handles appear 2 Select Format Area The Area window appears See Figure 19 Area window 3 Choose the desired settings 4 Click OK Area shadow Transparency Colors Gradients Hatching Bitmaps Fill C Hatching C Bitmap C Gradient L Blue 8 Turquoise 1 7 Turquoise 2 zi Turquoise 3 Turquoise 4 E Turquoise 5 t Turquoise 6 SS Turquoise 7 BB Turquoise 8 Green 1 Cancel Help Reset Figure 19 Area window OpenOffice org 1 1 Impress QuickStart Guide 19 Creating charts Creating charts Inserting a chart There are two ways to insert a chart into a slide One way is to use the AutoLayout as described in the Format slides section The other method is to create a chart using the Insert Chart feature Creating a chart in AutoLayout 1
45. slide per page with notes as an outline with date and time with page name and more To print a presentation 1 Choose File gt Print 2 Click Options The Printer Options window appears See Figure 36 The Printer Options window 3 Choose the desired settings 4 Click OK Under Contents Drawing prints one slide per page full page in landscape Notes prints a single slide per page with any notes entered for that slide in Notes View e Handouts prints the slides in reduced size on the page from a single slide up to six slides per page To choose how many slides print on each page first switch to Handout View then choose Format Modify Layout See Figure 37 The Modify Slide window Click the thumbnail image showing how many slide per page you want to print then click OK Now follow the print instructions above and choose Handouts e Outline prints the title and headings of each slide in outline format Contents Quality MM OK Iv Drawing I Notes C Grayscale Cancel M Handouts C Black amp white Help Outline Print Page options Checking this option will print M Page name Default two slides per page so you can print on both sides and fold the B s Etto page page in half to make a brochure J Time C Tile pages i C Brochure Checking this option will print any pages you have set to not Iv Front Iv Back display during the slide show Paper tray from prin
46. t that contains a bulleted list 2 Click in the textbox that reads Click to add an outline 3 Type the text then press Enter to start a new bulleted line or the next sequential numbered line Press Shift Enter to start a new line without creating a new bullet or number OpenOffice org 1 1 Impress QuickStart Guide 14 Creating and editing slides Creating a new outline level 1 If necessary press Enter to begin a new line 2 Press Tab Each time you press Tab the line indents to the next outline level Pressing Enter creates a new line at the same level as the previous one Changing the bullet type For the entire list 1 Click in the list then click on the gray border of the text box so that just the green resizing handles are displayed 2 Select Format Numbering Bullets or click on the Numbering Symbols button 3 If necessary click the Bullets tab 4 Click on a bullet style to choose it 5 Click OK For a single line in the list 1 Click anywhere in the line to place the cursor in it 2 Follow steps 2 5 of the previous instruction set Changing from a bulleted list numbered list or numbered list bulleted list For the entire list 1 Click in the list then click on the gray border of the text box so that just the green resizing handles are displayed 2 Select Format Numbering Bullets or click on the Numbering Symbols button 3 Click the Numbering type tab if switching from bullets to num
47. ter settings Figure 36 The Printer Options window OpenOffice org 1 1 Impress QuickStart Guide 38 Printing a presentation Modify Slide Mame Handouts Display Iv Background Iv Objects on background Figure 37 The Modify Slide window OpenOffice org 1 1 Impress QuickStart Guide 39 Exporting to or saving in other formats Exporting to or saving in other formats Exporting as a PDF file Portable Document Format files PDFs are compatible with most platforms Impress has the ability to save files as PDF the extension is pdf which can be viewed by anyone who has a freely available PDF viewer Most computers now come with a PDF viewer already installed like Adobe s Acrobat Reader On Linux look for xpdf on Mac use the Preview application However if you do not have a PDF viewer or if you have a Unix operating system visit this link to get a free viewer http www opengroup org public acrobat htm Caution Saving in PDF format does not retain animation and slide transitions and can result in lost quality To export the presentation as a PDF 1 Select File gt Export as PDF The Export window appears 2 Select the location where you want the PDF file saved and type a name for the file 3 Click Save The PDF Options window appears See Figure 38 PDF Options window 4 In the Pages section select which pages slides are to be included in the PDF Define a range of pages with a hyphen
48. the Sound button The Browse button becomes active See Figure 34 Slide Transition window 2 Click the Browse button 3 Choose a sound file 4 Click Open The sound file s name appears in the Sound Name box 5 Click the Assign button Animation effects With animation effects you can apply actions to specific objects within a slide The objects can be titles bullet points graphs images and so on Animation effects need to be applied from Drawing View so that you can select individual objects on a single slide 1 Choose View Workspace Drawing View or click the Drawing View button See Changing workspace views 2 Choose Slide Show Effects or click the Animation Effects icon on the Main toolbar The Animation Effects window appears See Figure 35 Animation Effects window The Animation Effects window looks similar to the Slide Transition window see Figure 33 Slide Transition window but it has some very different options OpenOffice org 1 1 Impress QuickStart Guide 35 Slide transitions and animations Animation Effects Effects Preview Assign Update Order Extras Text Effects Effects section Laser Effect From Top Right Effects Figure 35 Animation Effects window The Effects button is the same as in the Slide Transition window 1t displays the various animations The Update Assign and P
49. tton again to close the Preview window Tip To simply make each bulleted line appear one at a time on your click no animated movement select the bulleted text Next click the Animation Effects icon Click Text Effects then scroll down to the bottom of the list and select Other Click the Appear icon to select it then click Assign Close the Animation Effects window Now when you reach this bulleted list in your slide show each bulleted line appears as you click To apply separate animation effects to each line in a bulleted or numbered list or to apply an effect other than the one described above to each line each line of text must be in its own text box Select each text box and apply each animation effect separately Do not worry about doing this in order because you can change the order later It takes some work but the overall effect of having each bullet point slide into view on your click for example is quite a nice one Removing animation effects 1 With the Animation Effects window open select the desired object 2 Click the Effects button if necessary 3 Choose Favorites form the Effects categories box 4 Click the No Effect thumbnail the empty rectangle to select it 5 Click the Assign button OpenOffice org 1 1 Impress QuickStart Guide 37 Printing a presentation Printing a presentation OpenOffice org provides many options for printing a presentation with multiple slides on one page with a single
50. unding the chart graphic including the main title and key 1 Double click the chart so that it is enclosed by a gray border 2 Select Format gt Chart Area The Chart Area window appears See Figure 26 Chart Area window 3 Choose the desired format settings x Lines Area Transparency Lines place a border around the chart area Fill C None C Hatching Area choose from a variety of c C Bi dd emag background fill options C Gradient Transparency set the opacity of the background fill and give it a gradient if desired Cancel Help Reset Figure 26 Chart Area window Changing the chart graphic background The chart wall is the area that contains the chart graphic 1 Double click the chart so that it is enclosed by a gray border 2 Select Format gt Chart Wall The Chart Wall window appears It has the same formatting options as described in the previous section Changing the chart area background 3 Choose your settings and click OK OpenOffice org 1 1 Impress QuickStart Guide 25 Importing graphics Importing graphics There are many different types of graphics that can be placed in presentations You can import your own graphic files or choose ready made graphics from the Impress Gallery Importing graphics from a file 1 Select Insert Graphics The Insert Graphics window appears See Figure 27 Insert Graphics window 2 Browse to the file containing the desired graph
51. w you build a presentation See Figure 5 Insert Slide dialog box and Figure 6 Full screen with slide tabs New slides are always inserted after the active or selected slide Do not worry about getting the order perfect the first ttime slides can be rearranged easily see the following section Rearranging slides 1 Choose Insert Slide The Insert Slide window appears 2 Enter a title for the slide in the Name field 3 Choose a slide layout from the Select an AutoLayout section 4 Click OK The slide will be visible on the screen and ready for modifying Tip Another way to insert a slide is to use the floating Presentation Palette It makes the general commands for slides easier to find To access it select View Toolbars Presentation t Slide Name Slide Two Select an AvtoLayout Iv Objects on background Figure 5 Insert Slide dialog box Help X m e e cac f xD soon AE ees A afer leer ak O SUUM oer CLICK TO ADD TITLE lick to add an outline Click to add an outline n E A new slide tab appears at the bottom of the workspace for each inserted slide Click on a slide tab to select and display that slide x e53 56 5wezLxmeBam z n t Slide tabs display the slide name o To rename a slide see the following section Rename slides alelu CENE TENE CENRE YI n amp e tle e
52. y The original graphic file is not deleted Adding a new theme to the Gallery 1 Click the New Theme button above the themes scroll box See Figure 28 The Gallery palette 2 Click the General tab if necessary 3 Type a name for your new theme 4 Click the Files tab 5 Click Add 6 Select a file to add to the new theme 7 Click Open 8 Repeat steps 5 7 for each file you want to add to the new theme 9 Click OK when finished Note The files do not show in the large box under the File Type scroll box and under the General tab the Contents will display as 0 Objects but the chosen files will be inserted into the new theme Remember you can always add or delete graphic files later OpenOffice org 1 1 Impress QuickStart Guide 28 Importing graphics Formatting graphic images Moving graphics 1 Click the graphic if necessary to show the green resizing handles 2 Move the pointer over the graphic until the pointer becomes a four headed arrow 3 Click and drag the graphic to the desired position 4 Release the mouse button Resizing graphics 1 Click the graphic if necessary to show the green resizing handles 2 Position the pointer over one of the green resizing handles until the pointer becomes a two headed arrow 3 Click and drag to resize the graphic Tip The corner handles resize the graphic both vertically and horizontally To retain the original proportions of the graphic shift click one of the
53. y just about anyone With OpenOffice org you can export your Impress slide show as a SWF file To download the latest Flash Player for your operating system go to http www macromedia com downloads Caution saving in Flash format does not retain animation and slide transitions To export the presentation as a SWF file 1 Choose File gt Export 2 Select the location where you want the SWF file saved and type a name for the file 3 Under File Format choose Macromedia Flash swf 4 Click Save Exporting as an HTML file HTML or Hyper Text Markup Language is language in which Web pages are written Saving Impress presentations in this format allows users to make a presentation part of a Web site Your presentation can be viewed by anyone with a web browser regardless of what operating system they use or what software they have Caution saving in HTML format does not retain animation and slide transitions To export the presentation as an HTML file 1 Create and name a new folder for example mypresentation where you would like to save the final HTML output The name of the folder will also be the name of the HTML file itself If you are not sure where you would like the folder use your desktop temporarily and move the folder later Important Depending on the size of your presentation and the amount of graphics it contains the HTML export function creates dozens of HTML JPG and GIF files If you simply save to your deskt
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