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Oce North America OP1030 User's Manual

1. Once you are finished verifying the information click on the OK button to return to the Select Address dialogue box Page 2 13 2 5 Various Settings in the TX Setting Dialogue Box 4 Only those destinations selected from the Address Book will be displayed the Destination List If you want to delete any of the destinations from the Destination List select that destination and then click on the Delete from list button If you want to delete all of the destinations from the Destination List click on the Delete All button Select Address Address Book Search item Display all Search target Registration Name Company Name Registration Name FA Number Company Name Department Name Recipient Name E HH office HH office Personel Department Mike LE th Foods 12564 fe Foods Frozen food Harcu W Tec 1234567 Tec Tet Design Department Tor E AA Bank 44444 AA Bank Market Research Kent Th Bank E s Credit Bank 1231432 ex Credit Bank Personnel Department Marry Add to Destination List Destination List Registration 2 Items Remaining 8 lems FAX Number Delete from list HH office Personel Department Mike ti Foods Frozen food Nancy Delete All HelpiH Cancel 5 Click on the OK button The Select Address dialogue box will close and the destinations that were registered in the Destination List will be displayed in the TX Setting dialogue box Page 2 14 2 5 Various Settings in the TX Setting
2. Based on entry of access code in the Network FAX Driver Viable access code registration and Restricted Access management performed at the copy machine Performed at the fax machine in the case of models other than the KM 3035 4035 5035 C850 Cover Page cccccsssseeeeeeeeeeeeeeeeeeaeaeees Format settings available in the Network FAX Driver Maximum No of Fax Pages n Up to 256 pages when sent using Windows 95 98 Me Up to 1000 pages when sent using Windows NT 2000 XP The maximum amounts noted above may not be attainable depending upon certain fax conditions Network FAX Reception Received Faxes cceccccessssseeeeeeeeees Fax data files delivered to designated computer where Scanner File Utility is installed in designated format PDF or Multi page TIFF Reception Notice Notice of fax reception by e mail to a maximum of 10 e mail addresses or directly to computers on the network to a maximum of 10 computer addresses Long Fax Pages cccssseseecssseeeeeeeees Long pages are not separated for delivery Pages which exceed 17 431 mm can only be saved as TIFF files Miscellaneous Address Book Individual and group destination registration available up to 3000 destinations Imported file format CSV or FDT proprietary format Exported file format FDT proprietary format Network FAX Transmission Report Can be delivered as an e mail attachment
3. E office 5555 4 office Personel Depart Mike E amp amp foods 12564 Frozen food amp amp foods 1234567 1st Design Depa Market Research E BE Bank Market Research E hir Haper 01 2345 67 54 ABC Corporation Sales devision bir Haper B rs Credit Bank 1231232 Credit Bank Feronel Departm Marry For Help press Fl 2 Click on the fe Edit button or double click on the entry you want to edit 3 Edit the registered information To edit information for an individual destination refer to 4 1 Registering Destination Information on page 4 2 To edit information for a group of destinations refer to 4 2 Registering Multiple Destinations as a Group on page 4 4 4 Click on the OK button 5 In order to actually register the edited information in the Address Book select Apply from the File menu or click on the Apply button Page 4 7 4 4 Editing Individual and Group Destination Information 2 Editing Information for More than One Individual or Group Destinations It is possible to edit the information for multiple registered destinations at the same time This is convenient when for example you want to change the company name for different registered departments of the same company 1 With the Address Book for Network FAX dialogue box open select the multiple destinations that you want to edit Address Book for Network FAX File Edit View Help AA Bank TNE BE Bank ABC Corporation sa Cre
4. Section 9 Network FAX Settings Option in the Fax Edition of that Operation Guide e KM 2530 3530 4030 Section 8 Network FAX Settings Option in the Fax Edition of the corresponding Operation Guide Folder field Enter in this field the location of the destination folder You can also browse for the folder location by clicking on the button to the right of the field Password Setting button This button is only available for use with the scanner function It is not used under the Network FAX functions and nothing will happen even if you click on it and enter a password Comment field Enter in this field any comments that you d like to have appear in the Setup dialogue box System Connection Program field Click on the V arrow to the right of this field and select Network FAX Receive Handler from the resulting dropdown menu The Further Settings button will be made active 2 To continue making delivery settings click on the Further Settings button and proceed to the following procedure 3 5 Delivery Setting List Dialogue Box Page 3 6 3 5 Delivery Setting List Dialogue Box Delivery Setting List Folder C Program File Delivery Setting it Subaddress Sender FAX number Destination FAX number Other Delivery Method Cr SUCCESS Destination Folder Configuration Error Log cancel 1 Select the desired method of data delivery
5. 2 Page 2 1 1 Delayed Transmission inserer 2 1 2 F Code Based COM MMIC A NOM Se iaaii 2 2 P OIC US P eee E E EA EE 2 2 4 Save Transmitted OO naiiai nia araia eiiiai 2 2 5 Attaching a Cover Page aang eo ee 2 3 FO TS GTO FC cess are RE Te 2 3 2 2 BASIC ANS ISSN consicaasdeneses en rad a EEEa Rhai Page 2 4 2 3 Fax Setting D eceseoneensntcedeene ese aceia eennssessee Page 2 6 2 4 Default Setting Dialogue BOX cccceecccceececeeeeeeeeeeeseeeeesaeeeeeeeees Page 2 7 OT SIC OO ieee neen EEEE EEEE NNE ESN EE 2 7 2 Sender Information Tab ssacccensc0c2c02caocamesnaaenmeueaasateansacnbetpegniaeasieesactuagndnenoansdacaaauanbaodsaaantdasoaen 2 9 3 Machine Setting Tab je ea cn as ee ee ae ee 2 10 4 Restricted access Tab iii 2 11 2 5 Various Settings in the TX Setting Dialogue Box Page 2 12 1 Selecting a Destination from the Address BOOK ccccscececceeeeeeseeeeeseeeeeseeeeeesaaeeeeseeeeeeas 2 12 2 F Code Based COMMUNICATIONS ne no ue ee 2 15 3 Registering the Destination Information to be Added to the Cover Page cceeseeees 2 16 AOC aS UNS aes tas N N POE aden T A EE A A A N A E E T 2 18 5 Transmitting Terminal Information Data ccccccccccsseeeeceeeeeseeeeeeseeeeeeseeeeesseeseesaeeeeeseeeeees 2 19 C MAC SSSR ee en ee cee 2 20 2 6 Transmission OO secncscusrpececcesctneeresseezenaserenaatsedeetseseteeuonceaes Page 2 21 Contents Section 3 Receivin
6. CON O O FAM I2099 2909 TEL 3333 3333 __ 9 CHOBOBOBOBOBOBOBOCRBOBOBOCHBOBOE 10 Please call me when you receive this fax 1 Recipient Name 2 Destination Company Name 3 Destination Department Name 4 Destination Fax Number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message 1 Enter the destination fax number in the Address Setting tab Refer to step 8 on page 2 5 Kyocera Mita Network FAX TX Setting NWFAXe pdf Address Setting Cover Page Option Sender Information Machine Setting Fas Number Add to Destination List Destination List Oltems amp Remaining 80 Items Fax Number Company Name Department Name Recipient Name Select from Address Book Send Cancel Page 2 16 2 5 Various Settings in the TX Setting Dialogue Box 2 Click on the Option button and enter the recipient information 1 Company Name The name of the destination company can be up Recipient Information on to 64 characters long 2 Department Name The name of the destination department can be up to 64 characters long oo 3 Recipient Name The name of the person to whom you are sending ecipient Name the fax can be up to 20 characters long Subaddress Subaddress Password Cancel 3 Click on the OK button The display will return to the TX Set
7. Default Gateway 10 181 39 254 1 DHCP BOOTP Valid If you use the host name your computer must be under a network environment controlled by a WINS server or a DNS server The host name can be up to 32 one byte characters in length and made up of any of the following characters 0 9 A Z a z hyphen dash and period dot Page 2 10 2 4 Default Setting Dialogue Box 4 Restricted access Tab Kyocera Mita Network FAX Default Setting Sending Options Sender Information Machine Setting Restricted access Restncted access Department code Nor registration When Restricted Access is turned ON in the copy or fax machine itself transmission will only be allowed when a viable access code is entered If your access code has not been registered under this tab Non registration will be displayed in the Department code field and Registration completion will be displayed in that field if it has been registered In order to use the Restricted Access function it is necessary to turn Restricted Access ON in the fax machine itself For more information on access codes refer to the following e KM 3035 4035 5035 C850 Section 7 COPIER MANAGEMENT in the Copier Edition of that Operation Guide and Section 5 Other Features of this Fax in the Fax Edition of the Operation Guide e KM 2530 3530 4030 Section 4 Other Features of this Fax in the Fax Edition of the corresponding Operation Guide
8. Registering your access code 1 If you have not registered your access code under the Restricted access tab click on the Registration button in order to access the Department Code Registration dialogue box Department Code Registration 2 Enter your access code 1 8digits and then click on the OK button The Restricted access tab will be displayed once again Deleting your access code Restricted access Department code Registration completion 1 Click on the Reset button The registered access code will be deleted from the Restricted access tab and Non registration will be displayed once again in the Department code field Page 2 11 2 5 Various Settings in the TX Setting Dialogue Box 1 Selecting a Destination from the Address Book NOTE In order to use the Address Book it is necessary to install it and register the corresponding destinations in advance Refer to 4 1 Registering Destination Information on page 4 2 for more detailed information on destination registration procedures Kyocera Mita Network FAX TX Setting NWF AXe pdf Address Setting Cover Page Option Sender Information Machine Setting Fass Number Add to Destination List Destination List 0 Items Remaining 30 Items Delete fram list Send Cancel 1 Click on the Select from Address Book button in order to access the Select Address dialogue box Select Address Address Book Search item Displ
9. button Kyocera Mita Network FAA Library Version 1 20 Re Le Bes iy Main Menu Network FAX Drivers Network FAX Utilities Documents Select Language H KYOCERG 3 Click on Network FAX Utilities in the main menu Kyocera Mita Network FAX Library Version 1 20 Network FAA Utilities scanner File Utility re KYOCERA 4 Click on Scanner File Utility 5 Follow the instructions in the installation wizard to continue the installation procedure If the Select Components screen appears click on the box next to KM Network FAX Receive Handler in order to put a check mark in that box The content of the other checkboxes is as follows e KM DB Link Handler The KM DB Assist option Adds file information as keywords to scanned image data files e DataBase Link Handler Sample The Database Assist option Creates a csv file that includes the registered file information to go with the scanned image data file Page 1 6 section 2 Sending a Fax This section contains explanations on how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine IMPORTANT The Network FAX Driver must be installed on the computer from which you want to send the documents Refer to 1 1 Installing the Network FAX Driver on page 1 1 for the procedure to install that software ABCDEF GHIJKLM Fax Kit amp Printer Scanner Kit In t
10. button to open the selected file You can also open any file by double clicking on its name However if the file is a PDF file Acrobat Reader will be required in order to read it Acrobat Reader is available on the provided CD ROM REFERENCE If you want to search for the folder where a specific received fax file is saved select a file name from the list and click on the Open Folder button The location of that folder will be displayed File Edit view Back gt P Search WS Fors Folders Address Qus Program Filesikyocera MitalPileUtiityiOL ag H iProgram FilesiKyocera Mita FileUtility 01 2 H Program Filesikyocera MitalileutiityiOt Go Favorites Tools Help ae iia Folders x D 111 E Desktop A OR F3 B My Documents E w My Computer E3 A 344 Floppy 411 Se Local Disk Ci Documents and Settings C OfficeScan NT E Program Files 2 Adobe Cd Common Files C2 ComPlus Applications Internet Explorer E 2 Kyocera Mita E 5 FileUtility ae E 3 111 fm Rx CA Tx 3 NetworkFax fm Messenger microsoft Frontpage Movie Maker Te scan_135_000 pd Tex 2 2_5561_000028 pdf TP rp0000_000087 pdf Terx_2 2_5561_000027 pdf Te scan_134_O00 pdf Tescan_133_000 pdf Ill Page 3 15 3 11 Deleting Received Faxes Is it recommended that you delete received fax data periodically and as necessary 1 If the Scanner File Utility dialogue box is not open double click on t
11. characters Symbols amp 7 _ 5 Alphanumerics 0 9 A Z and a 2 If you register your e mail address you will be able to select to have a Network FAX Transmission Report sent to you as an e mail attachment NOTE In order to have the Network FAX Transmission Report sent to you by e mail it is necessary to turn ON the corresponding report printout setting or have it set to Output on condition in the fax default settings and register the administration s e mail address in the network fax registration and carry out the SMTP setting in the scanner default settings It is possible to register the administration s e mail address in the scanner default settings instead of registering it in the network fax registration Page 2 9 2 4 Default Setting Dialogue Box 3 Machine Setting Tab Kyocera Mita Network FAX Default Setting Sending Options Sender Information Machine Setting Restricted access Network Fax Address PAddess iM hea fo mo 0 Host Name When you want to use a different machine as a fax use this tab to change the IP address or the host name to the information that is registered in scanner default settings of the desired machine Refer to 2 Set up in the Operation Guide for your Network Scanner Sample screen shot of the Default setting Counter scanner default setting window Tn 10 181 39 254 Subnet mask 255 255 255 0 i
12. registered in the fax unit e Enter the sender fax number and the destination fax number The fax numbers can be up to 20 digits long Spaces and characters such as only for the Sender fax number or can also be entered Note Entry using the wild card symbol If for example you enter 123 4567 all destination fax numbers ending with 123 4567 will be stored in the same folder Conversely if you enter 06 123 all destination fax numbers starting with 06 123 will be stored in the same folder If you enter 123 all destination fax numbers that include 123 will be stored in the same folder e For the Other setting Fax transmission Document or Reception Fax will be displayed in the edit box For more details about the subaddress use the following references e KM 3035 4035 5035 C850 Section 5 Fax Operation functions in the Operation Guide for the corresponding fax unit e KM 2530 3530 4030 Section 4 Fax Operation functions in the Operation Guide for the corresponding fax unit 2 Destination Folder box Displays the name of the folder where received files are to be stored Select a name in the folder list that is displayed under the box A maximum of 256 characters will be displayed New folders other than those displayed under the box can be set as well 3 Destination Folder List Displays a list of the sub folders within that folder that is set as storage folder Folders contained within the sub folders can also be dis
13. this printer Use Printer Offline Delete this printer i Create Shortcut Set printer properties Delete Rename Other Places Properties Q Control Panel 3 Scanners and Cameras M Documents 4 My Pictures H My Computer 3 Click on Yes when the confirmation dialogue box appears and the driver will be deleted Page 1 4 1 2 Installing the Address Book for Network FAX 1 Insert the provided CD ROM into the CD ROM drive of the computer in which you want to install the Address Book for Network FAX The set up screen will appear automatically If the set up screen does not appear start the appropriate software manually from the CD ROM 2 Accept the conditions of use and then click the button 3 Click on Network FAX Drivers in the main menu Kyocera Mita Network FAX Library Version 1 20 Network FAX Drivers Network FAX Drivers Address Book for Network FAX ce KYOCERA 4 Click on Address Book for Network FAX 5 Follow the instructions in the installation wizard to continue the installation procedure Page 1 5 1 3 Installing the Scanner File Utility 1 Insert the provided CD ROM into the CD ROM drive of the computer in which you want to install the Scanner File Utility The set up screen will appear automatically If the set up screen does not appear start the appropriate software manually from the CD ROM 2 Accept the conditions of use and then click the
14. to a designated address includes transmission under Restricted Access Page 5 1
15. transmission operation Page 2 5 2 3 FAX Setting Tab Use the contents of this tab to set certain transmission conditions such as the size of the original being sent Refer to Registering the Machines IP address on page 1 2 to open this tab amp Kyocera Mita KM 5035 NW FAX Printing Preferences FAs Setting About Original Size 6 5 17 in eee Orientation f Portrait C Landscape Original Image Quality Fine FAS Extended Memory 3 FAS TX Setting 4 1 Original Size field Use the dropdown menu in this field to select the size of the original being transmitted The size of the documents created in the application will be changed to the size selected here for transmission purposes Available settings Letter Legal Ledger Statement A3 A4 A5 Folio B4 and B5 2 Orientation radio buttons Make sure the radio button for the desired orientation either Portrait or Landscape is selected 3 Original Image Quality field Use the dropdown menu in this field to select the resolution quality of the original being transmitted Available settings Normal Fine Ultra fine When you need to send documents that contain minute text and detailed lines at the best possible quality select the Ultra fine setting The Ultra fine setting will only be available when there is a check mark in the FAX Extended Memory check box In order to actually send documents at the Ultra fine setting it is necessary
16. whether sending a notice of fax reception by e mail or by using the Scanner File Utility and perform the related settings for that in the Configuration dialogue box gt Refer to page 3 7 5 Delivery Setting Dialogue Box This dialogue box is used to select the folder where documents will be stored the e mail address to which the notice of fax reception will be sent etc gt Refer to page 3 10 Delivery Setting List Folder C Program Files Kyocera Mita FileUtility01 Delivery Setting List Delivery Method Subaddress Destination Folder Subaddress Sender FAX number Destination FAX number Other Configuration Error Log Configuration SMTP Server Mame 10 181 52 12 SMTP Fort number 25 W Attach file to reception notification E mail Data size Low Send reception notification to Scanner File Utility of other PC Retention period of reception notification 3 days Delivery Setting Subaddress 1234 Destination Folder Properties Page 3 3 3 2 Starting the Scanner File Utility 1 Click on Start button in the Windows Task Bar and then select All Programs gt Scanner User Software gt Scanner File Utility in that order The Scanner File Utility will start up and an icon that indicates that the utility is now running will appear in the Windows Task Bar R25 Gls 3 03PM CI 2 Double click on that icon in order to access the Scanner File Utility di
17. 06 2003 21 49 FAX rx0000_000029 pdt 106 06 2003 21 48 FAX x0000_000028 pdf 03 06 2003 21 40 Mary SCAN0062_001 jpg 2 Refer to 3 10 Opening Received Faxes on page 3 15 and open the received documents Page 3 13 3 9 Checking a Reception Notification Error When a notice of fax reception is sent from the server computer to a computer on which the Scanner File Utility is installed but the notice could be delivered because the receiving computer is not turned on or there is some other error the status of the error can be checked on a list Reception notices that were successfully retransmitted will be deleted from the list For more details on the setting for the number of days that retransmission will be attempted refer to step 3 of 3 5 Delivery Setting List Dialogue Box on page 3 8 1 Click on the Error Log button in the Delivery Setting List dialogue box The Error Log dialogue box will be displayed Error Lop 10 168 161 111 10 168 161 111 10 168 161 111 10 168 161 111 po O4 66 2003 4 22 PM pc 04 The following items are displayed in the list 1 Date amp Time connection error connection error connection error version error version error The date and time the documents were received by the fax unit 2 Receiving notice point PC Address rp0000_000028 pat re 2 2 S564 000028 pdf rpOOOO 000027 pdf re 2 2 S564 000027 pdf The address of the computer to which the notice of fax rece
18. 5 255 255 0 Default Gateway 10 181 39 254 DHCP BOOTP Valid Change y 6 Click on the OK button Page 1 3 1 1 Installing the Network FAX Driver Uninstalling the Network FAX Driver Perform the following procedure when you want to delete the Network FAX Driver from your computer 1 Click on Start in the Task Bar and then select Control Panel Printers and Other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box gt Printers and Faxes File Edit view Favorites Tools ps Search gt Folders Help Back Address Kyocera Mita KM S035 Niyv Fax Printer Tasks T El Add a printer So Set up faxing See Also Fi Troubleshoot printing 2 Get help with printing Other Places G Control Panel Sy Scanners and Cameras p Ps Diari imanbke 2 Right click on the name for this printer normally Kyocera Mita KM XXXX NW FAX and then select Delete in the resulting menu gt Printers and Faxes File Edit View Favorites Tools Help an Back Search ey Folders E Address TA Printers and Faxes cvocera Mita KM SO035 Niyy Fax Printer Tasks h T a Add printer LE See what s printing Open Printing Preferences Select printing preferences Ss ea Pause Printing a Share this printer Sharing mi Rename
19. Dialogue Box 2 F Code Based Communication Kyocera Mita Network FAX TX Setting NWF AXe pdf Address Setting Cover Page Option Sender Information Machine Setting Fas Number Add to Destination List Destination List 0 Items Remaining 80 Items FAX Number Department Name Select from Address Book Delete from list Delete All 1 Click on the Option button in the Address Setting tab of the TX Setting dialogue box The Option dialogue box will be displayed Recipient Information L Company Name Department Mame Recipient Name Subaddress Subaddress Password 2 Enter the sub address and password as it is registered in the destination fax e Maximum number of characters that can be entered 20 e Characters that can be entered 0 9 and a space a space can NOT be entered as the first character 3 Click on the OK button The TX Setting dialogue box will be displayed once again Page 2 15 2 5 Various Settings in the TX Setting Dialogue Box 3 Registering the Destination Information to be Added to the Cover Page The type of cover page can be selected from among different templates Destination information such as that shown below can be added on the cover page Sample of English template 01 FAY na FE MEBZB BADGE OCHOBOBOBODOBOBOBOBOBOED Mike AAA Tec Reseach Section i 0 FAX 1111 1111 Nancy DEF corporation Sales Depart ment
20. English version Oce OP1030 1040 1050 Network Fax Operations Guide About this On Line Manual This On Line Manual explains the setting procedures required in order to use the Network FAX functions when the Printer Scanner Kit and Fax Kit are installed in your machine It is recommended that you also read the corresponding Operation Guide as well This manual is prepared as a PDF Portable Document Format file so Adobe Acrobat Reader version 4 05 or later must be installed on your computer if you want to read the manual without the provided CD ROM If you do not already have the appropriate Adobe Acrobat Reader software it is recommended that you install it from the CD ROM In the case of the KM C850 this is a Scanner Kit IMPORTANT The use of Adobe Acrobat Reader implies agreement to the terms of use as stipulated by Adobe Systems Incorporated Trademark Information e Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the United States and other countries e Windows Me and Windows XP are trademarks of Microsoft Corporation e Ethernet is a registered trademark of Xerox Corporation e IBM and IBM PC AT are trademarks of International Business Machines Corporation e Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names contained in this On Line Manual are trademarks or registered trademarks of their respe
21. GHIJKLM Fax Kit amp Printer Scanner Kit Computer Transmission In the case of the KM C850 this is a Scanner Kit Page 4 1 4 1 Registering Destination Information You will need to register destination information in advance if you want to select a destination from the Address Book when sending a fax 1 Click on Start button in the Windows Task Bar and then select All Programs gt FAX User Software gt Address Book for Network FAX in that order from the successive menus in order to access the Address Book for Network FAX dialogue box i Address Book for Network FAX 1234567 44444 01 2345 6 754 1231232 Frozen food TAC AA Bank ABC Corporation MA Credit Bank Personel Depart amp amp foods 1st Design Depa Market Research Sales devision Peronel Departm Mancy Tom Kent bir Haper Marry For Help press Fl 2 Select New under the Edit menu and then select New Address from the successive submenu or click on the E New Address button The Registering a New Address dialogue box will appear Registrering a New Address Registration Mame Cancel FAX Number e Subaddress Aoo Password mpany Marne Aoo partment Mame __ cipient Mame oo Page 4 2 4 1 Registering Destination Information 3 Perform the various settings as appropriate Registrering a New Address Registrati
22. M 5035 is installed amp Kyocera Mita KM 5035 NW FAX Printing Preferences Fax Seting About Original Size 6 5 117 in CCl nn ta Orientation Portrait Landscape Original Image Quality Fine FAX Extended Memory Fox Tx Setting Page 1 2 1 1 Installing the Network FAX Driver 3 Click on the FAX TX Setting button in order to access the Default Setting dialogue box Kyocera Mita Network FAX Default Setting sending Options Sender Information Machine Setting Restricted access Sending Options Concurrent print Save T Original Cover Page Attach Cover Page BH ee coca 4 Click on the Machine Setting tab in order to display its contents Kyocera Mita Network FAX Default Setting Sending Options Sender Information Machine Setting Restricted access Network FAs Address IPAddress C Host Name 5 In the Network FAX Address area enter the IP address or host name of the machine that you want to use as the Network FAX NOTE The IP address host name that you enter here must be the same as that registered in the scanner default settings of the machine itself Refer to 2 Set up in the Operation Guide for your Network Scanner Sample screen shot of the Default setting Counter scanner default setting window Default menu Setting mode Up i Cru IP address 10 181 39 254 Hostname 3hz215 C_A TA Subnet mask 25
23. Name Department Name and Recipient Name for an individual destination and Registration Name for Group Destinations 4 Enter the information that you want to change in the Find text FAT field left column for the corresponding item Find text Enter the new information in the edit box of the Replace text M Registration Name field right column Note For fax numbers the leftmost sequence that matches Er the entered information will be replaced Example With fax EC number 555 33 1555 if you enter 555 in the Find text field and 111 in the Replace text field the fax number will be a changed to 111 33 1555 For other items all matching ee sequences will be replaced Company Name pa 5 Click on the OK button The display will return to the Address Department Name Book for Network FAX dialogue box and the edited information will be displayed Recipient Name m 6 In order to actually register the edited information in the Address Cancel Book select Apply from the File menu or click on the Apply button Page 4 9 4 5 Deleting Individual and Group Destination Information 1 With the Address Book for Network FAX dialogue box open select the individual or group destination entry that you want to delete An icon will appear above the list to indicate whether it is an individual iH or group destination Eh i Address Book for Network FAX Fi
24. Number information registered under any of the destination folders 3 Lastly delivery priority will check the Other settings in order to delivered the data to a destination folder Only 4 digit subadresses sent from transmitting fax machines will be checked If a subaddress of 5 digits or longer is received even if the last 4 digits match the documents will not be delivered into the designated folder 3 8 When a notice of fax reception is sent When a notice of fax reception is sent from the server computer the following screen will be displayed on the computer receiving the notice Note The Scanner File Utility must be running on the computer that will receive the notice of fax reception In addition be sure that there is a check mark in the Reception Notice checkbox in the Setup dialogue box Refer to the settings explained under 3 3 Setup Dialogue Box on page 3 5 scanner File Utility There is new image file x To see the documents that were received by fax 1 Click on the Open button in the reception notice window shown above Then double click on the Scanner File Utility icon on the Windows Task Bar The Scanner File Utility dialogue box will be displayed When a notice of fax reception is received the icon eP will appear in the Receive File List Scanner File Utility Ready to receive Details Setup Ce y O Close Received File List Open Folder Delete Date amp Time G 06
25. Page 4 13 section 5 Specifications Operating Environment Hardware cccceeeeeeeeceeceseneeseeeeeeeeeees IBM PC AT compatible computer AAC 10BASE T or 100BASE TX Operating system Windows NT 4 0 Server Workstation SP5 or later Windows 2000 Professional Server Advanced Server Windows 98 Second Edition Windows 95 OSR2 or later Windows Me and Windows XP Network FAX Transmission Transmission Resolution Normal 200 dpi x 100 dpi equivalent Fine 200 dpi x 200 dpi equivalent Ultra fine 400 dpi x 400 dpi equivalent Document SIZE ceccceeeeeeeeeeeeeeeeeeees Standard paper sizes only Maximum 11 x 17 A3 Automatic Redialing Controlled at the fax machine Delayed TX cecccceecccceecceeeeeeeseeeeesaeees Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Concurrent print eeseeeeeeeeeeeeeeeeees Fax transmission and concurrent print out at the fax machine is available Transmitted Faxes cccccccceeeeeeeeeees Fax data files delivered to designated computer where Scanner File Utility is installed in designated format PDF or Multi page TIFF Broadcast Transmission Up to 80 destinations Rotation Transmission Available Restricted Access
26. Settings button in the Properties window 1 Sending Options Tab Kyocera Mita Network FAX Default Setting sending Options Sender Information Machine Setting Restricted access M Sending Options 1 F Delayed TX S 2 Concurrent print 3 Save TX Original Cover Page 1 Delayed TX checkbox Put a check mark in this checkbox in order to make the time fields to the right of the checkbox active whenever you want to set the time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the A and Y arrows Enter the time on a 24 hour time basis 00 00 23 59 NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that time Be sure to check the time setting in the fax machine itself before making this setting 2 Concurrent print checkbox Put a check mark in this checkbox when you want to print out the documents at the fax machine same time as you send them by fax 3 Save TX Original checkbox Put a check mark in this checkbox when you want to save documents in the computer that was registered under the Network FAX Registration settings in the fax machine For more information on saving the data for transmitted fax documents refer to the following e KM 3035 4035 5035 C850 Section 9 Network FAX Sett
27. Settings in the TX Setting Dialogue Box 4 Optional Settings Kyocera Mita Network FAX TX Setting NWFAXe pdf Address Setting Cover Page Sender Information Machine Setting Fass Number Add to Destination List Destination List 0 Items Remaining 30 Items FAS Number Company Name Department Name Recipient Name Select from Address Book Send Cancel 1 If you want to temporarily change the settings the present settings will be displayed from those which are currently designated in the 1 Sending Options Tab or the 4 Restricted access Tab under 2 4 Default Setting Dialogue Box on pages 2 7 and 2 11 click on the Option tab in order to access the Option tab NOTE The changes made here will only apply to the present transmission and the corresponding settings will return to those previously made in the Default Setting dialogue box once that transmission is completed Kyocera Mita Network FAX TX Setting NWFAXe pdf Address Setting Cover Page Option Sender Information Machine Setting Sending Options D Concurrent print Save Ts Original Restricted access Department code Non tegistration Registration coed 2 Refer to 1 Sending Options Tab on page 2 7 and 4 Restricted access Tab on page 2 11 for more detailed information on the corresponding settings in those tabs 3 To start the fax transmission cl
28. a reception notification window appear on your computer monitor screen anytime new fax data is received Click on the Open button in the displayed window in order to access the Scanner File Utility dialogue box or on the OK button to close the window Scanner File Utility There is new image file x 4 Permit File Overwrite checkbox Put a check mark in this checkbox if you want to have the corresponding old data overwritten anytime a new fax data file is received with the same file name If this box is not selected a different name will be assigned to the new data file and that file will be saved with the new name 2 To continue making delivery settings click on the New button and proceed to the following procedure 3 4 Folder Setting Dialogue Box Page 3 5 3 4 Folder Setting Dialogue Box Folder Setting Mo ou cancel Folder C Program Files kvocera MitaFiletility 01 de Password Setting Further Settings 1 Perform the various settings as appropriate 1 No field Enter in this field the designated number of the folder in which you want to receive the fax data The folder number you enter here should be the same as the folder number which was registered under the Network FAX Registration settings in the fax machine If you need to verify a registered folder number refer to the following e KM 3035 4035 5035 C850
29. ailable 1 SMTP Server Name edit box Enter the IP address or host name of the SMTP server address to be used when sending the notice of fax reception Refer to 2 6 System Setting in the On Line Manual for your scanner The server name can be up to up to 32 characters long This setting is shared for all folders so any changes made here will affect the settings for all other folders as well 2 SMTP Port number edit box Enter the port number of the SMTP server to be used when sending the notice of fax reception Available setting between 1 and 32767 default setting 25 Refer to 2 6 System Setting in the On Line Manual for your scanner This setting is shared for all folders so any changes made here will affect the settings for all other folders as well 3 Attach file to reception notification E mail check box Put a check mark in this checkbox when you want to attach the image file of the received fax to the reception notification mail 4 Data size edit box Select the maximum size for files attached to the reception notification mail You can choose from among Low Mid High and Non restricted Files which exceed the size limit will not be attached The approximate size limits for each setting is as follows but this should not be taken as an exact representation of actual performance ability Low 0 5 MB Mid 1 0 MB High 2 0 MB 5 Retention period of reception notification e
30. alogue box Scanner File Utility Status Ready to receive Detail Setup ss Close Received File List Open File Open Folder Delete Date amp Time File Name d 3 To continue making delivery settings click on the Setup button and proceed to the following procedure 3 3 Setup Dialogue Box Page 3 4 3 3 Setup Dialogue Box Folder S001 Program Files Kyocera MitaiFileLtilts401 Management Setting L Hard Disk Warning 41 Maximum of Received File List Reception Notice WW Permit File Overwrite 1 Perform the various settings as appropriate 1 Hard Disk Warning field If the volume of data on the hard disk reaches the percentage registered here during saving of received fax data to disk a warning message will be displayed The desired setting can be entered directly with the keyboard or by clicking on the A and arrows 2 Maximum of Received File List field This setting determines the maximum number of files that will be displayed under the Received File List in the Scanner File Utility dialogue box Available setting between 10 and 100 Once the limit designated here is reached the oldest data will be replaced overwritten by any newly received fax data The desired setting can be entered directly with the keyboard or by clicking on the A and Y arrows 3 Reception Notice checkbox Put a check mark in this checkbox if you want to have
31. aper Peronel Depart Marry For Help press Fl 2 Under the Edit menu click on Copy and then on Paste The Registering a New Address dialogue box or the Registering a New Group dialogue box as appropriate will be displayed Registrering a New Address Registration Mame Cancel FAs Slumber 44444 Subaddress 44444 Password 44444 Department Mame Warket Research Recipient Mame Kent 3 Edit the registered information To edit an address refer to 4 1 Registering Destination Information on page 4 2 To edit a group refer to 4 2 Registering Multiple Destinations as a Group on page 4 4 4 Click on the OK button 5 In order to actually register the edited information in the Address Book select Apply from the File menu or click on the Apply button Page 4 6 4 4 Editing Individual and Group Destination Information 1 Editing Information for an Individual or Group Destination Perform the following procedure to edit information for an individual or group destination 1 With the Address Book for Network FAX dialogue box open select the individual or group destination entry that contains the information that you want to edit An icon will appear above the list to indicate whether it is an individual R or group destination eth Address Book for Network FAX File Edit View Help a Sil D Registration Mame FAX Number Company Mame Deparment Mame Recipient Mame
32. ay all Search target Registration Name Company Name Registration Name FAX Company Name DepartmentName Recipient Mame E HH office n555 HH office Personnel Department Mike E t Foods 12564 fe Foods Frozen food Nancy ET Tec 123466 Tec Tat Design Department Tom D AA Bank 44444 AA Bank Market Research Kent Th Bank E s Credit Bank 1231432 ex Credit Bank Personnel Department Marry Add to Destination List Destination List Registration Items Remaining 60 lems Fax Number Company Name Department Hame Recipient Hame Delete from list Delete HelpiH Cancel Page 2 12 2 5 Various Settings in the TX Setting Dialogue Box 2 The registered destinations will be displayed in the list in the upper portion of the dialogue box If you want to search for a particular destination perform procedures 1 and 2 below If you do NOT need to search for a destination go directly to step 3 1 Make sure that the desired Search target radio button either Registration Name or Company Name is selected 2 Enter the text to be searched for in the Search Item field The text can be up to 64 characters long The search operation will begin as soon as the first character is entered Only those entries that start with exactly the same character s as the search criteria will be displayed in the list If there are no entries that match the search criteria in this way nothing will be displayed in the list To di
33. cedures gt When Restricted Access is turned ON Sn seis Registered Access Codes in the copy or fax machine itself this function enables you to control Network FAX Transmissions under Restricted Access as well only allowing transmission when a viable access Access Code 0003 code that is registered in the copy or fax machine is entered For more information on Restricted Access refer to the following e KM 3035 4035 5035 C850 Section 7 COPIER MANAGEMENT in the Copier Edition of that Operation Guide e KM 2530 3530 4030 Section 4 Other Features of this Fax in the Fax Edition of the corresponding Operation Guide Page 2 3 2 2 Basic Transmission 1 Use an application on your computer to create the documents that you want to send 2 Select Print from the File menu 3 Use the dropdown menu in the Name field to select the name of the machine that you want to use as the Network FAX The print dialogue box for the application that you are using will appear NOTE The following screen shot is just an example and the actual dialogue box displayed on your computer may differ depending to the application that you are using This screen shot is for when the KM 5035 is installed Printer Hame Status Tope Kyocera Mita KM 5035 Niw FAx Wher LPT1 Print Range fs All Bj C Current page 0 Fages fram f to 52 Print Even and Odd Pages M Comments Properties Reverse pages Print as i
34. cters Example of mail address registration Example of computer address registration Mer Edit Delete i 5 button Click on this button to add an e mail address or a computer address When registering e mail addresses the E Mail Address dialogue box will be displayed Refer to Adding an e mail address on page 3 12 When sending the notice of fax reception to a computer on the network the Browse for Computer dialogue box will be displayed Refer to Adding a computer address on page 3 12 6 Edit button Click on this button to edit the e mail address or computer address that you selected in the list 7 Delete button Click on this button to delete the e mail address or computer address that you selected in the list Page 3 11 3 6 Delivery Setting Dialogue Box Adding an e mail address To add an e mail address that was previously registered in other delivery settings click on the button The E Mail Address dialogue box will be displayed Select an e mail address from list and click on the Add button When you are through adding addresses click on the OK button The display will return to the Delivery Setting dialogue box E mail Address abo izxy com bboy z com dddi eyzx com Adding a computer address To see the computers on the network under the Entire Network directory and then register the address of the computer s to which the notice of fax reception will be sent click o
35. ctive companies The designations and will not be used in this manual Operating Environment The Network FAX functions are compatible for use under the following operating environments e Hardware IBM PC AT compatible computer e Interface 10BASE T or 100BASE TX e Operating system Windows NT 4 0 Server Workstation SP5 or later Windows 2000 Professional Server Advanced Server Windows 98 Second Edition Windows 95 OSR2 or later Windows Me and Windows XP The screen shots used in this On Line Manual are compiled from Windows XP The actual displays on your computer may differ depending upon your particular operating system Included Utilities The following utilities are contained on the provided CD ROM In order to use the related Network FAX functions it is necessary to follow the appropriate procedure and install the corresponding utility on your computer Network FAX Driver This software allows you to send documents created on your computer to the Printer Scanner Kit in this machine which converts them to the appropriate format transfers them to Fax Kit which then transmits them to the other fax machine The Network FAX Driver must be installed on the computer from which you want to send the documents Address Book for Network FAX This utility is the address book that needs to be installed on the computer from which you want to send documents The Address Book for Network FAX allows you to crea
36. d to enter the Network FAX IP address IP address registered in the scanner default settings or the Network FAX host name host name registered in the scanner default settings 3 To start the fax transmission click on the Send button To continue the settings for other tabs click on another tab Page 2 20 2 6 Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed or to actually terminate that transmission 1 Once a fax transmission begins being processed a Transmission Control icon will be displayed in the Windows Task Bar 2 Double click on that icon in order to access the Sending Control window which indicates the status of all transmissions being processed Kyocera Mita Network FAX Transmission Control Document Setting Help Document being processed FAX Number Reception time g MW FAKE pdf 3 If you want to terminate any transmission select that transmission and then select Cancel from the Document menu INFORMATION If you right click on the Transmission Control icon the menu shown below will appear Select Exit to quit Transmission Control and delete the icon from the Task Bar Select Default setting in order to access the Default Setting dialogue box for Network FAX Transmission Refer to 2 4 Default Setting Dialogue Box on page 2 7 for more detailed information on the settings in that dial
37. dit Bank Mr Haper 01 2345 6789 es CreditBank 1231232 2 Click on the Edit button The Multiple Address Edit dialogue box will be displayed 3 Put a check mark in the checkbox of the common item that you want to edit Registration Name FAX Number Subaddress Password Company Name Department Name Recipient Name for an individual destination and Registration Name for Group Destinations and then enter the new information ME 5555 office 12564 Frozen food 1234567 Tec Department Name RecipientName Fersonel Depart Mike amp amp foods Nancy 1st Design Depa Tom Market Research Market Research Sales devision tir Haper Peronel Depattm Marry Multiple Address Edit 9 Cancel FAX Number meo M Subaddress Aae Password M Company Name AA F Department Name M Recipient Name Multiple Address Edit AAA Bank Cancel FAX Number es NM Registration Name M Subaddress a M Password NM Company Name AAA Bank M Department Name aa M Recipient Name em 4 Click on the OK button The display will return to the Address Book for Network FAX dialogue box and the edited information will be displayed 5 In order to actually register the edited information in the Address Book select Apply from the File menu or click on the Apply button Page 4 8 4 4 Editing Indiv
38. dit box Set the number of days between 0 and 31 that retransmission of the notice will be attempted in case the computer set to receive the notice of fax reception is not turned on 4 Click on the OK button The display will return to the Delivery Setting List dialogue box 5 To continue making delivery settings click on the New button and proceed to the following procedure 3 6 Delivery Setting Dialogue Box Page 3 8 3 5 Delivery Setting List Dialogue Box Sample of the notice of fax reception Mike From lt Master_Kent nwf com gt To lt Mike nwf com gt Sent Friday February 07 2003 16 44 Subject FAX Receipt Notification rx_kentO000_000035 pdf FAX has received the following document Sender FAX number PC name liyama 98se e Destination Folder C Program Files Scanner File Utility 01 Rx File name rx_kentO000_000035 pdf Page 3 9 3 6 Delivery Setting Dialogue Box Note The following screen will be displayed after you select the subaddress Delivery Setting Subaddress 1 1234 Destination Folder 2 _ 3 Reception Notification E mail Address 1 Set the various delivery conditions that were selected in the Delivery Setting List dialogue box 1 Subaddress Sender FAX number Destination FAX number and Other edit boxes e Enter the subaddress Enter between 4 and 20 digits Be sure to enter the same 4 digits as the subaddress of the F code box as
39. documents at the same time as you send them by fax 4 Save Transmitted Original lt see page 2 7 for setting procedures gt This function enables you to save transmitted documents in the folder that corresponds to the folder number which was registered under the Network FAX Registration settings in the fax machine Those documents will be saved as a PDF or TIFF file according to the default File Type Setting in the fax machine itself For more information on registering folder numbers and on file formats refer to the following e KM 3035 4035 5035 C850 Section 9 Network FAX Settings Option in the Fax Edition of that Operation Guide e KM 2530 3530 4030 Section 8 Network FAX Settings Option in the Fax Edition of the corresponding Operation Guide Computer Transmission Server Computer Hard Disk Inside the Server Computer Page 2 2 2 1 Main Transmission Functions 5 Attaching a Cover Page lt see page 2 7 for setting procedures gt This function enables you to add a cover page to your transmission that includes such TTI Transmitting Terminal Information data as your company name department name your own name your telephone or fax number in addition to whatever comment you d like to send The type of cover page you use can be selected from among several different templates cover Page er Me corporel gt SSS 6 Restricted Access lt see page 2 11 for setting pro
40. from the Delivery Method list Available settings Subaddress Sender Fax number Destination Fax number and Other For the procedure to determine delivery conditions refer to 3 7 Determining the Destination Folder on page 3 13 of this manual Note For more details on the Error Log button refer to 3 9 Checking a Reception Notification Error on page 3 14 2 Click on the Configuration button The Configuration dialogue box will be displayed Configuration SMTP Server Mame Cancel 10 181 5242 E j SMTF Fort number 5 00 0 00 WW Attach file to reception notification E mail Data size Lowy L Send reception notification to Scanner File Utility of other PC Retention period of reception notification Page 3 7 3 5 Delivery Setting List Dialogue Box Configuration i Attach file to reception notification E mail Data size Retention period af reception notification EE 3 Select the transmission method for the notice of fax reception To have the notice of fax reception sent by e mail put a check mark in the Send reception notification E mail checkbox To have the notice of fax reception sent to any other computer on the network that has the Scanner File Utility installed put a check mark in the Send reception notification to Scanner File Utility of other PC check box The settings related to the respective check marks will then be av
41. g a Fax cccsescseseceeseeeeeeeseeeeeees Page 3 1 3 1 Summary of Delivery Settings Page 3 2 3 2 Starting the Scanner File Utility Page 3 4 3 3 Setup Dialogue BOX as ee ae a AERO ese Page 3 5 3 4 Folder Setting Dialogue BOX ccecccceececseeeeaeeeeseeeeseeeesseeeseeeeeas Page 3 6 3 5 Delivery Setting List Dialogue Box Page 3 7 3 6 Delivery Setting Dialogue Box Page 3 10 3 7 Determining the Destination Folder cccccsscesseeeeeeeeeeeeseeees Page 3 13 3 8 When a notice of fax reception is sent Page 3 13 3 9 Checking a Reception Notification Error ceeeeeeeeee eee Page 3 14 3 10 Opening Received Faxes ccccccccccseccecseeeeseeeeeseeeesseeeesseeeeaes Page 3 15 3 11 Deleting Received Faxes cccccsccccssececseeceeeesseeeeseeeeseneessaeees Page 3 16 Section 4 The Address Book Page 4 1 4 1 Registering Destination Information ccccseccceeeeeeeeeeeeeeeeeeneeeens Page 4 2 4 2 Registering Multiple Destinations as a Group ccceeeeeeeeeee seers Page 4 4 4 3 Address Group CON oenvncensexse nesses veemeeccenddensseeens Page 4 6 4 4 Editing Individual and Group Destination Information Page 4 7 1 Editing Information for an Individual or Group Destination ccccseeeeceeeseseeeeeeeeeeeeeaeeeees 4 7 2 Editing Information for More than One Individual or Group Destinations ceeeee 4 8 3 Search Replace the Content
42. gistering Multiple Destinations as a Group 6 Enter in the Registration Name field a name for the group of destinations The group name can be up to 16 characters long Registrering a New Group Registration Marne Bank Address Add Delete Registration Mame FAX Mumber AA Bank 44444 xx Credit Bank 1231232 cancer 7 Click on the OK button The entered group information will be displayed in the address list area of the Address Book for Network FAX dialogue box 8 Click on the OK button 9 In order to actually register the new group information in the Address Book select Apply from the File menu or click on the Apply button Page 4 5 4 3 Address Group Copy It is possible to copy a registered address or group and partly edit the contents for registration as a new address or group This is convenient for cases when the contents you want to register are close or similar to already registered information 1 With the Address Book for Network FAX dialogue box open select the address or group that you want to copy i Address Book for Network FAX File Edit View Help E office 5555 HF office Personel Depart E amp amp foods E Tec E AA Bank E BB Bank 12564 1234567 Frozen food BE Bank amp amp foods 1st Design Depa Market Research Market Research E tr Haper E s Credit Bank 001 2345 6789 1231232 ABC Corporation A Credit Bank Sales devision tr H
43. hat dialogue box Kyocera Mita Network FAX TX Setting NWF AXe pdf Address Setting Cover Page Option Sender Information Machine Setting Fas Number Add to Destination List Destination List 0 Items Remaining 30 Items FAX Number Company Name Department Name Recipient Name Select from Address Book 8 Use the keyboard to enter the phone number of the destination fax in the FAX Number field If you want to use the Address Book to enter this information refer to 1 Selecting a Destination from the Address Book on page 2 12 e Maximum number of characters that can be entered 32 e Characters that can be entered 0 9 and a space a hyphen or space can NOT be entered as the first character 9 If you are using a cover page refer to 3 Registering the Destination Information to be Added to the Cover Page on page 2 16 10 Click on the Add to Destination List button The entered destination information will be displayed under the Destination List area If you want to send the same documents to more than one destination repeat steps 8 and 9 as required Up to 80 destinations can be registered If you want to delete a destination from the Destination List area select that destination and then click on the Delete from list button If you want to delete all of the currently registered destinations click on the Delete All button 11 Click on the Send button to initiate the fax
44. hat you want to use as the Network FAX The following procedure is explained as though it is being carried out in Windows XP If you are using another operating System use this procedure simply as reference 1 Click on Start in the Task Bar and then select Control Panel Printer and other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box This screen shot is for when the KM 5035 is installed gt Printers and Faxes folk File Edit View Favorites Tools Help CES is J Search gt Folders Ek Address Printers and Faxes i Kyocera Mita KM 5035 MWW FAX Th h 7 Printer Tasks La Ready Add a printer Se Set up faxing See Also i Troubleshoot printing Get help with printing Other Places CF Control Panel Sy Scanners and Cameras p hto Minari irnaarnbke 2 Right click on the name of the machine that you want to use as the Network FAX and select Printing Preferences from the resulting dropdown menu The Printing Preferences dialogue box will appear To open the Properties dialogue box under Windows 98 and so on click on Start in the Windows Task Bar and then select Settings and Printers Right click on the name of machine that you want to use as the Network FAX and select Properties from the dropdown menu Click on the FAX Setting tab in order to display its contents This screen shot is for when the K
45. he Scanner File Utility icon in the Windows Task Bar Scanner File Utility Ready to receive ph File List pen File Open Folder Delete File Name 2003 0642 1211 pedo scan_135_000 pdf G2cosmen21oss FAX 06 5555 5561 re_falcon2 2_5561_ fp 20030671 16 12 FAM 55 5555 5555 rpOOOO_OOO027 pdf loose 14 25 FAM 55 5555 5555 rx_falcon2 2_5561_ 2003 0641 11 32 pour scan_134_000 pdf 2003 0641 09 22 pour scan_133_000 pdf 2 Select the file that you want to delete 3 Click on the Delete button to delete the selected file from the Received File List In order to actually delete the file data from your computer you will need to delete it directly from the folder in which it is saved Page 3 16 Section 4 The Address Book The Address Book allows you to register information about individual destinations or groups of destinations for Broadcast Transmission in advance It is also possible to import and use CSV formatted address data created with other software NOTE It is necessary to have Address Book for Network FAX installed in each computer which will be used for fax transmission in order to use the Address Book Refer to 1 2 Installing the Address Book for Network FAX on page 1 5 for more detailed information on installing that software The Address Book for Network FAX is installed here The Other LAN Network N dua Machines Hub Telephone Line ABCDEF
46. he case of the KM C850 this is a Scanner Kit Computer Transmission 2 1 Main Transmission Functions 1 Delayed Transmission lt see page 2 7 for setting procedures gt This function enables you to have documents transmitted at a designated time Delayed transmission can be carried out at any time within 24 hours from the time that is actually set in the fax itself Page 2 1 2 1 Main Transmission Functions 2 F Code Based Communication lt see page 2 15 for setting procedures gt This function enables you to send documents to an F Code Box that is registered in a destination fax machine Because F Code Boxes include a sub address and password highly confidential communication is ensured It will be necessary for you to enter the corresponding sub address and password of the destination F Code Box if they have been designated for that box whenever you perform an F Code Based Transmission procedure For more information on F Code based communication refer to the following e KM 3035 4035 5035 C850 Section 5 Other Features of this Fax in the Fax Edition of that Operation Guide e KM 2530 3530 4030 Section 4 Other Features Sub address 1111 Password 1234 Sub address 1111 Password 1234 of this Fax in the Fax Edition of the corresponding Operation Guide Memory of the other Fax Machine 3 Concurrent print lt see page 2 7 for setting procedures gt This function enables you to print out the
47. his fax machine 2 Those documents are sent over the telephone line as a Fax Kit amp fax transmission from this fax machine to the other fax Printer Scanner Kit machine In the case of the KM C850 this is a Scanner Kit 4 LAN Network Computer Transmission Reception function 1 Documents are sent over the telephone line as a fax transmission from the other fax machine to this fax machine where they are converted into PDF or TIFF file data 2 That data is sent from this fax machine over the LAN network to the Server Computer Fax Kit amp 3 The file is saved on the Server Computer ae er sess s aaa In the case of the KM C850 this is a Scanner Kit LL LL LL TS LL LL SARL LS Server Computer Hard Disk Inside the Server Computer Outline of the Network FAX Functions Address Book 1 Information for individual destinations or a group of destinations is registered in the Address Book software on the computer from which you want to send documents 2 The destination for sending documents using the Network FAX function is selected from this Address Book 3 The documents are then sent as image data from a network computer over the LAN network to this fax machine 4 Those documents are sent over the telephone line as a fax transmission from this fax machine to the other fax machine based on the selected destination information If multiple destinations are registered a
48. ick on the Send button To continue the settings for other tabs click on another tab Page 2 18 2 5 Various Settings in the TX Setting Dialogue Box 5 Transmitting Terminal Information Data Kyocera Mita Network FAX TX Setting NWF AXe pdf Address Setting Cover Page Optian Sender Information Machine Setting Fax Murber Add to Destination List Destination List 0 Items Remaining 30 Items F e Number Company Name Department Name Recipient Name Select from Address Book Send Cancel 1 If you want to temporarily change the settings the present settings will be displayed from those which are currently designated in the 2 Sender Information Tab under 2 4 Default Setting Dialogue Box on page 2 9 click on the Sender Information tab in order to access the Sender Information tab NOTE The changes made here will only apply to the present transmission and the corresponding settings will return to those previously made in the Default Setting dialogue box once that transmission is completed Kyocera Mita Network FAX TX Setting NWFAXe pdf Address Setting Cover Page Option Sender Information Machine Setting Company Name Department Name Hame Telephone Humber FASS Number E Mail Address By setting a E mail address the transmission confirmation report can be received at that address coed 2 Refer to 2 Sender Info
49. idual and Group Destination Information 3 Search Replace the Contents of a Particular Entry Item It is possible to search for and replace data for any entry item for multiple registered individual or group destinations For example if a change is made to a city s area code you can select multiple destinations and change the area code for their fax number with the new one all in one batch 1 With the Address Book for Network FAX dialogue box open select the multiple individual or group destinations that you want to edit i Address Book for Network FAX File Edit View Help SES ae THE offic E Ene anel Depart Mike l B BR foods 12564 Frozen food amp amp foods Mancy B Tec 1234567 TEC 1st Design Depa Tom 00 Banks Group AA Bank 44444 AA Bank Market Research kent e AB Bank saasaa BB Bank Market Research E tr Haper 01 2345 6769 ABC Corporation Sales devision hr Haper B sa Credit Bank 1231234 HA Credit Bank Feronel Departm Marry 2 Point at Replace under the Edit menu or click on the Replace text jm Replace button The Replace text dialogue box will be Find text Replace text displayed FAX Number ee Subaddress pa Password a Company Name anus Department Name es Recipient Name ca 3 Put a check mark in the checkbox of the common item that you want to edit Registration Name FAX Number Subaddress Password Company
50. ill be displayed in the Number of selected addresses field Click on the Add To Address Book button and the total number of entries that will be added to this Address Book will be displayed in the Number of added addresses field The addresses you add will be deleted from the list NOTE If either of the following symbols appears in the list that address can NOT be added to this Address Book as is That name is already registered in this Address Book or the number of characters in the name exceed the acceptable limit l This information may include data which can not be handled by this Address Book In either of the above cases click on the Edit button and refer to the character limits for each field under 4 1 Registering Destination Information on page 4 3 and correct the data as appropriate 7 Once you are finished with the importing procedure click on the OK button Page 4 12 4 7 Exporting Address Data You can save the data created using this Address Book software as a FDT file 1 With the Address Book for Network FAX dialogue box open select Save as under the File menu The Save as dialogue box will appear Save fs Save in Gp CRIER My eBooks Amy Music My PaperPort Documents Aimy Pictures File name fdt Save as type Address Book file ft Cancel 2 Select the location in which you want to save the data 3 Enter the desired file name and then click on the Save button
51. ings Option in the Fax Edition of that Operation Guide e KM 2530 3530 4030 Section 8 Network FAX Settings Option in the Fax Edition of the corresponding Operation Guide For the procedure to save the data for transmitted fax documents refer to 3 1 Summary of Delivery Settings on page 3 2 of this manual 4 Attach Cover Page checkbox Put a check mark in this checkbox when you want to add a cover page to your transmission Page 2 7 2 4 Default Setting Dialogue Box Perform the following procedure to select the settings for the cover page 1 Select the desired template for the cover page from the Template of Cover Page dropdown menu 2 To check the format of the template click on the Preview button The format for the currently selected template will be displayed Preview of Cover Page To Kent FAR HHH Warren DEF Corporais Baies devision FAX 55555555555 TE SS 1 To change the type of template use the dropdown menu or click on the lt or gt on the upper portion of the dialogue box The display ratio for the template can also be changed to between 25 and 250 using the dropdown menu If some destinations have been registered the format for each destination can be displayed Click on the lt or gt next to the Recipient to change the format Refer to 3 Registering the Destination Information to be Added to the Cover Page on page 2 16 for more information on registering destinatio
52. le Edit View Help MIE s oa a Mr Haper XX Credit Bank G Tec amp amp foods AA Bank office 01 2345 6789 1231232 1234567 12564 44444 55555 555555 For Help press F1 2 Click on the fi Delete button The selected entry will be deleted from the list ABC Corporation BHA Credit Bank Tec Frozen food AA Bank 4 office BB Bank Sales devision Peronel Depart 1st Design Depa amp amp foods Market Research Personel Depart Market Research tr Haper Marry Tom Nancy Kent Mike his Ally Cap NUM cs 3 In order to actually delete the selected entry from the Address Book select Apply from the File menu or click on the Apply button 4 6 Importing Address Data 1 Importing FDT Files You can import and use FDT formatted address lists file name xxxx fdt previously made with this Address Book software 1 With the Address Book for Network FAX dialogue box open select Import under the File menu and then select Address Book from the successive submenu The Open dialogue box will appear Ci My PaperPort Documents a My Pictures File name fdt 2 Access the folder that contains the desired FDT file Page 4 10 Files of type Address Book file Ft Cancel 4 6 Importing Address Data 3 Select the desired FDT file and then click on the Open button File name fdt Files of type Add
53. mage Print to file Copies and Adjustments Number of copies i H lf Shrink oversized pages to paper size Expand small pages to paper size Il Autorotate and center pages Preview Language Levez xl 7 F4 es Color Managed On printer Printing ips Units Inches Zoom 94 14 Cancel 4 Enter the number of copies and page numbers that you want to fax NOTE Make sure that the number of copies is set to 1 If this is set to more than one more than one set of copies the actual number you enter will be transmitted 5 Click on the Properties button in order to access the Properties window This screen shot is for when the KM 5035 is installed Kyocera Mita KM 5035 NW FAX Properties Fax Setting About Original Size 6 5817 in Orientation i Portrait t Landscape Orignal Image Quality Fine FAx Extended Memory Page 2 4 2 2 Basic Transmission 6 Perform all of the desired settings under the FAX Setting tab such as the original size setting and then click on the OK button Refer to 2 3 FAX Setting Tab on page 2 6 for more detailed information on the settings in that tab 7 The print dialogue box for the application that you are using will be displayed once again Click on the OK button The TX Setting dialogue box will appear Refer to 2 5 Various Settings in the TX Setting Dialogue Box on page 2 12 for more detailed information on the settings in t
54. n the button The Browse for Computer dialogue box will be displayed Select a computer in the tree and click on the OK button The display will return to the Delivery Setting dialogue box Browse for Computer E a My Network Places i Entire Network f Microsoft Windows Network mi Fi dis E ga Bp div lglg Ci_pd Ee m W Pc113 m W Pc124 iy Pcid9 W Peed 3 og Peale wl Caedam ba 2 Click on the OK button When creating a new folder the confirmation box for the creation of a new folder will be displayed Click on the OK button one more time The display will return to the Delivery Setting List dialogue box The settings for the storage folders are now completed Page 3 12 3 Determining the Destination Folder The destination folder for delivery of the received fax data will be determined based on the settings made under 3 5 Delivery Setting List Dialogue Box on page 3 7 The priority of delivery conditions is as follows 1 Subaddress 2 Sender s fax number 3 Other 1 Any subaddress sent from the transmitting fax machine will be checked to see if it matches any of the subadresses registered in the delivery method settings of each destination folder If it does the received fax data will be sent to that folder 2 If a subaddress was not sent or the subaddress does not match any folder settings the fax phone number of the transmitting fax will be checked to see if it matches the Sender Fax
55. ns After you are finished previewing the format click on the Close button 3 To add your message to the cover page click on the Edit Message bution The Edit Message dialogue box will be displayed Edit message Message Enter the message to be displayed on the cover page and click on the OK button The message can be up to 1000 characters long Page 2 8 2 4 Default Setting Dialogue Box 2 Sender Information Tab Kyocera Mita Network FAX Default Setting Sending Options Sender Information Machine Setting Restricted access _ Department Name Telephone Number As Number O aK WD PD _ E Mail Address Bu setting E mail address the transmission confirmation report can be received at that address Enter your own information into fields 1 5 explained below when you want to send a cover page with your faxes 1 Company Name Your company name can be up to 64 characters long 2 Department Name Your department name can be up to 64 characters long 3 Name user name etc Your name can be up to 16 characters long 4 Telephone Number Your telephone number can be up to 20 characters long Available characters 0 9 amp and a blank space 5 FAX Number Your fax number can be up to 20 characters long Available characters 0 9 amp and a blank space 6 E Mail Address Your e mail address can be up to 64 characters long Available
56. ogue box Select Version Information if you want to check the version of your Transmission Control software Exit Default setting version Information Gtk 9 00PM Page 2 21 section 3 Receiving a Fax If Network FAX Reception is turned ON as the default setting in the fax machine itself incoming faxes will be converted into PDF or TIFF files and saved into the designated folder on the Server Computer the computer on which the Scanner File Utility has been installed In addition you can select to have the result of the reception sent by e mail to a designated computer Notice of the reception of a fax can be sent to other computers by standard e mail as an attached image In addition itis possible to send a notice of fax reception to any other computer on the network that has the Scanner File Utility installed Turn Network FAX Reception ON Register the IP Address or Host Name of the Server Computer here Install N the Scanner File Utility here The Other Fax Machine VN LANJ T ABCDEF GHIJKLM Fax Kit amp Server Computer Printer Scanner Kit p In the case of the KM C850 this is a Scanner Kit NOTE In order to enable fax reception be sure to perform the required settings in both your computer and the fax machine itself Settings in Your Computer e Install the Scanner File Utility in the computer in which you want to receive the fax data Refer to 1 3 Installing
57. on Name 4 office Cancel 9 AS Number Cancel 9 subaddress 4 5 Ompany Mame a ofice 6 Department Marne 7 BEecipient Name Mikel 1 Registration Name field The destination name can be up to 16 characters long You can not register a name that has already been registered 2 Fax Number field The destination fax number can be up to 32 characters long Available characters 0 9 and a space a space can NOT be entered as the first character 3 Subaddress field The sub address can be up to 20 characters long Available characters 0 9 and a space a space can NOT be entered as the first character 4 Password field The password can be up to 20 characters long Available characters 0 9 and a space a space can NOT be entered as the first character 5 Company Name field The company name can be up to 64 characters long 6 Department Name field The department name can be up to 64 characters long 7 Recipient Name field The name of the recipient can be up to 20 characters long 4 Click on the OK button The entered information will be displayed in the address list area of the Address Book for Network FAX dialogue box 5 In order to actually register the new information in the Address Book select Apply from the File menu or click on the Apply button Page 4 3 4 2 Registering Multiple Destinations as a Group Perform the following procedure if you want to register inf
58. ormation for multiple destinations as a single group 1 Select New under the Edit menu of the Address Book for Network FAX dialogue box and then select New Group from the successive submenu or click on the New Group button The Registering a New group dialogue box will appear Registrering a New Group Registration Name Address Add Delete Registration Name FAX Number cancer 2 Click on the Add button in order to access the Add New Address dialogue box dd Mew Address Mames that can be added Address to be added Registration Marne FAX Number Registration Name FAX Number 5555 12564 1234567 44444 s Credit Bank 1231232 Delete 3 Select from the Names that can be added list the destination that you want to add to the group it is possible to select multiple destinations at one time 4 Click on the Add gt gt button The selected destinations will be moved to the Address to be added list Up to 80 destinations can be registered to each group f you want to delete a destination from the Address to be added list select that destination in that list and then click on the lt lt Delete button 5 Click on the OK button to return to the Registering a New group dialogue box The names you selected Add New Address dialogue box will be added to the group If you want to delete a destination from the group select that destination and then click on the Delete button Page 4 4 4 2 Re
59. played The following settings can also be made by clicking ona sub folder with the right mouse button e New To create a new folder within the folder on which you clicked e Rename To change the name of the folder on which you clicked e Properties A dialogue box of the shared settings for the folder on which you clicked will be displayed Page 3 10 3 6 Delivery Setting Dialogue Box Delivery Setting Subaddress 1234 OK Destination Folder Cancel 4 Reception Notification E mail Address Reception Notification PC Address list The notice of fax reception can be sent to computers on the network through e mail or using the Scanner File Utility Up to 10 e mail addresses or computer addresses can be entered Perform the following procedure to enter the desired e mail addresses or computer addresses To select the transmission method for the notice of fax reception refer to the setting explained under 3 5 Delivery Setting List Dialogue Box on page 3 7 Note To send the notice of fax reception to a computer on the network using the Scanner File Utility the Scanner File Utility must be installed on the destination computer In addition the delivery folder must also be set so that it is shared on the network 1 Click on the New button The edit box will be displayed over the list 2 Enter the mail address max 64 characters In the case of a computer address you can only enter a maximum of 32 chara
60. ption was sent 3 Status Shows the cause of the error The types of error are as follows connection error The computer to which the notice of fax reception was sent is not running or the address of the computer to which the notice of fax reception was sent is wrong version error The installed Scanner File Utility is older than Version 3 7 4 File Name File name of the received documents Page 3 14 3 10 Opening Received Faxes Received fax data will be displayed in the Received File List within the Scanner File Utility dialogue box 1 If the Scanner File Utility dialogue box is not open double click on the Scanner File Utility icon in the Windows Task Bar Scanner File Utility Status Ready to receive Se Close Received File List Open File Open Folder Delete Date amp Time CE Tele Nene 20030BN21241 pco0 scan_135_O000 pdt Gl2cosmen2iose FAX 06 5555 5561 rx_falcon2 2_5561_ fp 20030641 16 12 fp 20030641 14 25 2003 06 11 11 32 2003 06 11 09 22 FAX 55 5555 5555 FAX 55 5555 5555 pecigi poo rpOOOd 000027 pdf rx_falcon2 2_5561_ scan_134_000 pdt ecan_133_000 pdt 2 Select in the Received File List the file that you want to open Files listed in red or indicated with an asterisk next to the date indicate those files which have not been opened yet Once a file is opened the file is listed in black 3 Click on the Open File
61. ress Book file ft Cancel 2 Importing CSV Files You can import and use CSV formatted address lists created with other software 1 With the Address Book for Network FAX dialogue box open select Import under the File menu and then select CSV file from the successive submenu The Open dialogue box will appear My Music My PaperPort Documents my Pictures Files of type CSV file csv Cancel 2 Access the folder that contains the desired CSV file 3 Select the desired CSV file and then click on the Open button The Import dialogue box will appear 4 Use the dropdown menus to select the fields in the CSV file that correspond to the various fields Registration Name Fax Number etc in this Address Book Import Address Book Field Text Field Registration Mame t Office FAX Number 5655 Subaddress 1111111 cancel Page 4 11 4 6 Importing Address Data 5 Click on the OK button in order to access the Confirm imported contents dialogue box Contirm imported contents Number of selected addresses Add To Address Book Number of added addresses 0 Edit Address Office 555 5555 Personel D amp amp Foods 111 1111 Frozen food Nancy Tec 22 A E IstUesighn Tom AA Bank 444 4444 MarketRes Kent 6 Check the imported addresses and select those entries that you want to add to this Address Book The number of entries that you select w
62. rmation Tab on page 2 9 for more detailed information on the corresponding settings in that tab 3 To start the fax transmission click on the Send button To continue the settings for other tabs click on another tab Page 2 19 2 5 Various Settings in the TX Setting Dialogue Box 6 Machine Settings Kyocera Mita Network FAX TX Setting NWF AXe pdf Address Setting Cover Page Option Sender Information Machine Setting Fax Murber Add to Destination List Destination List 0 Items Remaining 30 Items FAS Mumber Company Name Department Name Recipient Hame Select from Address Book Send Cancel 1 If you want to temporarily change the Network FAX address IP address or host name registered in the scanner default settings of the machine itself from that which is currently made in the 3 Machine Setting Tab under 2 4 Default Setting Dialogue Box on page 2 10 click on the Machine Setting tab in order to access the Machine Setting tab NOTE The changes made here will only apply to the present transmission and the corresponding settings will return to those previously made in the Default Setting dialogue box once that transmission is completed Kyocera Mita Network FAX TX Setting NWFAXe pdf Address Setting Cover Page Option Sender Information Machine Setting r Network FAs Address PAddess ME fier fo fit Host Name coed 2 Use the keyboar
63. s a group the documents will be broadcast to all of those destinations Fax Kit amp Y Printer Scanner Kit WVD The Other Fax Machine A W The Other Fax Machine B AAS a Telephone Line 1 3 Telep In the case of the KM C850 this is a Scanner Kit The Other Fax Machine C The Other Fax Machine A 00001 The Other Fax Machine B 00002 The Other Fax Machine C 00003 LAITOIT 27 SZ PE TITTEEETS ODD LPS SILL ar ae a ee a Computer Transmission Address Book 1 Registered Destination Information Contents About this On Line Manual ccc cccccc ccc cescccceseeseeseeseeseeueaseaseeueeseaeeaueueeaeueeeueeeayas Trademark Information ccc cecccccecceeceseeseeeeeseuseueeeueeeeueeaueueeaeeaueueuausaueueueueaaeees Operating PICES ete ere nee eee eee nen eee nee mer nee eree ener Included Utilities oe ccc ese eceeceeeeseeseeeeeeaeeaeeeseuseueeeeaueaueueeeeeeeaeeaeeeueeueesaeeeeees ii Outline of the Network FAX Functions iii lil section 1 Installing the Corresponding Software Page 1 1 1 1 Installing the Network FAX Driver cccsccccseeeeeeeeeeeseeeeeeeeseeeenees Page 1 1 Registering the Machine s IP address 1 2 Uninstalling the Network FAX Driver iii 1 4 1 2 Installing the Address Book for Network FAX ccccsseeeeseeeeeeeees Page 1 5 1 3 Installing the Scanner File Utility Page 1 6 Section 2 Sending a Fax ss Page 2 1 2 1 Main Iransmission FUACIONS
64. s of a Particular Entry Item 4 9 4 5 Deleting Individual and Group Destination Information Page 4 10 4 6 Importing Address Data Page 4 10 CU ROOFING FDI NPIS ee aa aa a ane 4 10 BON CS V FIE Soei A EA estou ea a conte ees oe sence ae 4 11 4 7 Exporting Address Data VU Page 4 13 Section 5 Specifications ss Page 5 1 vi Section 1 Installing the Corresponding Software 1 1 Installing the Network FAX Driver 1 Insert the provided CD ROM into the CD ROM drive of the computer in which you want to install the Network FAX Driver The set up screen will appear automatically If the set up screen does not appear start the appropriate software manually from the CD ROM 2 Read the conditions of use and then click the button Kyocera Mita Network FAX Library Version 1 20 Main Menu Network FAX Drivers Network FAX Utilities Documents Select Language H KYOCERG 3 Click on Network FAX Drivers in the main menu Kyocera Mita Network FAX Library Version 1 20 Network FAX Drivers Network FAX Drivers Address Book for Network FAX LE KYOCERG 4 Click once again on Network FAX Drivers 5 Follow the instructions in the installation wizard to continue the installation procedure Page 1 1 1 1 Installing the Network FAX Driver Registering the Machine s IP address Once you have installed the Network FAX Driver perform the following procedure to register the IP address of the machine t
65. splay all of the entries registered in the Address Book once again click on the Display all button 3 To add a destination from the list of destinations in the Address Book upper list to the Destination List lower list click on the desired destination to select it and then click on the Add to Destination List button When you select an entry which multiple destinations have been registered as a group the Detail button appears on the top of the dialogue box Select Address Address Book Search ltem all Detail Department Name Recipient Name E HH office n555 HH office Personel Department Mike E t Foods 12564 ki Foods Frozen food Nancy E Tec 1235456 Tec Tat Design Department Tom E AA Bank 44444 AA Bank Market Research Kent cF E s Credit Bank 1231432 ex Credit Bank Personnel Department Marry Add to Destination List m Destination List Registration Items Remaining 60 ltem F e Number Company Name Department Name Recipient Name Help H Cancel If you select an entry registered as a group and click on the Detail button a Confirm members in selected group dialogue box will appear so that you can verify all of the destinations in that group Confirm members in selected group Bank Registration Name FAX Number Recipient Name _ 44 Bank 44444 AA Bank Market Research Kent x Credit Bank 12931232 Pa Credit Bank Personel Department Marry
66. te and use your own personal fax destination list for sending documents directly from your computer It is also possible to import and use CSV formatted address data that has been created with other software Scanner File Utility Documents sent from the other fax machine can be received by the Fax Kit in this machine and once the Printer Scanner Kit is installed the received documents will be converted to an image file and can be sent to and saved in a folder that is designated in the Scanner File Utility Because the Scanner File Utility must be running in order to receive the incoming data it is recommended that you install it on a computer that is generally up and running on the network referred to as the Server Computer in this manual In the case of the KM C850 this is a Scanner Kit Fax Kit amp Printer Scanner Kit In the case of the KM C850 this is a Scanner Kit 227 fy r LLIPI AARTI TLI a ar a ae a RTL LS EZTI ELEAL AmA en tf Computer Transmission Server Computer Outline of the Network FAX Functions The Network FAX functions allow you to send and receive fax documents between computers on your LAN network and the other fax machines In addition if you use the Address Book you can register individual destinations or multiple destinations as an individual group in advance Transmission function 1 Documents are sent as image data from a network computer over the LAN network to t
67. the Scanner File Utility on page 1 6 for more detailed information on installing that utility Settings in the Fax Machine Itself e Turn Network FAX Reception ON and select whether or not to have received faxes printed out at the fax machine itself e Under IP address Host Name in the Network FAX Registration settings register the IP address or host name of the computer in which you want to receive the fax data Server Computer For more information on settings in the fax machine itself refer to the following e KM 3035 4035 5035 C850 Section 9 Network FAX Settings Option in the Fax Edition of that Operation Guide e KM 2530 3530 4030 Section 8 Network FAX Settings Option in the Fax Edition of the corresponding Operation Guide NOTE In order to enable fax reception be sure that the Scanner File Utility is running When the Scanner File Utility is running an icon that indicates that the utility is running will appear in the Windows Task Bar STE 903 PM Page 3 1 3 1 Summary of Delivery Settings The following describes the procedure for setting the folder in which documents received by the Network FAX will be stored Refer to the procedures starting from 3 2 Starting the Scanner File Utility for more detailed information on each setting The folder that is used for the storage of transmitted documents can also be set using this procedure 1 Starting up the Scanner File Utility Use the Start button
68. ting dialogue box 4 Click on the Add to Destination List to add the entered information to the destination list 5 If the sender information is not registered in the Default Setting dialogue box click on the Sender Information button to register the sender information Refer to 2 Sender Information Tab on page 2 9 6 Click on the Cover Page tab The setting that was registered for the Cover Page under 2 4 Default Setting Dialogue Box on page 2 7 will be displayed Kyocera Mita Network FAX TX Setting untitled Address Setting Cover Page Option Sender Information Machine Setting 1 Edit Message SR 3 Template of Cover Page English template 01 English template 02 English template 03 English template 04 D English template 05 German template 01 German template 02 German template 03 German template 04 Preview 4 Cancel To change the setting perform the following procedure 1 Attach Cover Page checkbox Verify that there is a check mark here 2 Template of Cover Page selection box To change the template select a new template here 3 Edit Message button Click on this button to change the message on the cover page The message can be up to 1000 characters long 4 Preview button Click on this button to display the contents of the newly selected template on the Preview of Cover Page Refer to step 2 on page 2 8 on how to see the dialogue Page 2 17 2 5 Various
69. to add additional memory to your fax machine Refer to the Operation Guide for your fax machine 4 FAX TX Setting button Click this button in order to access the Default Setting dialogue box if you want to change the default settings for fax transmission Refer to 2 4 Default Setting Dialogue Box on page 2 7 for more detailed information on the settings in that dialogue box Page 2 6 2 4 Default Setting Dialogue Box By setting the transmission conditions that you use most in this dialogue box you can minimize the need to change the settings each time The Default Setting dialogue box can be accessed using the following procedure Click on Start in the Windows Task Bar and then select Control Panel Printer and other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box Then right click on the name of the machine that you want to use as the network fax and select Printing Preferences from the resulting dropdown menu Click on the Fax TX Settings button in the Printing Preferences window With systems such as Windows 98 and Windows Me click on Start in the Task Bar and then selecting Settings and then Printers in that order from the successive menus in order to access the Printers dialogue box Right click on the name of the machine that you want to use as the network fax and select Properties from the resulting dropdown menu Then click on the Fax TX
70. to start up the Scanner File Utility and double click on the icon in the Windows Task Bar in order to access the Scanner File Utility dialogue box 9 03 PM gt Refer to page 3 4 Scanner File Utility Status Ready to receive Details Setup Pe Close Received File List Open File Open Folder Delete Date amp Time File Name s 2 Setup Dialogue Box This dialogue box is used to select the management settings for the Folder Edit Delete 001 C Program Files Kyocera MitaFileLtilts101 192 168 161 destination folder such as the settings for the capacity of the hard disk for No Forder the display of the fax reception notification window etc gt Refer to page 3 5 Management Setting Hard Disk Warning Maximum of Received File List 80 100 si ET Reception Notice M Permit File Overwrite Cancel 3 Folder Setting Dialogue Box Folder Setting This dialogue box is used to set the number or the address of the folder in which received documents will be stored Folder gt Refer to page 3 6 C Program Files Kyocera MitaFileLtilts01 a Password Setting Comment System Connection Program KM Network Fax Receive Handler Lu Further Settings Page 3 2 3 1 Summary of Delivery Settings 4 Delivery Setting List Dialogue Box Delivery conditions can be selected from among the Subaddress Sender Fax Number Destination Fax Number and Other settings In addition you can select

Oce North America OP1030 User's Manual

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