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Microsoft 6GQ-00024 User's Manual

1. the leap into electronic typesetting unchanged It was popularized in the 1960s H 1st Qtr H 2nd Qtr H 3rd Qtr H 4th Qtr Fabrikam Gl Microsoft Office 365 for Professionals and Small Businesses 51
2. Lipteanrd Select the text you want to change and then click on the Font Size selector on the ribbon 2 Werdana Ept B J U abe x A E F 10 ee W a6 rePoi 45 Cli_ doc z E T2 hare this Site berme G ign a professional looking To change the color select your text and click on the Font Color selector 3 Verdana pt E j E E fa ee by Bi U dx l YAA Elz ae Styles Font Styles E EHEHEHEH on fiijiii With Sha a view edit a Standard Co Dark Blue Accent 1 Darker Click Add iB SOS OG tiles and t on to provi ha re this site link in th spore Cot gN a professional looking Wweo site oy creangd ON the Wie Add an Image to the Page While still in Edit mode click in the body of the page where you want to add the image Click on the Insert tab and 1 then on the Picture button Microsoft Office 365 for Professionals and Small Businesses 20 Microsoft Be what s next Site Actions T E F Browse Page auge 3 amp Table Picture Lin EA a Document Calendar Anm x File Library x x Tables Embed Web Slideshow Links Ww Site PalFrom Computer Home From Address We 2 Select the source of the picture you want to add for example From Computer to open a dialog box that lets you browse or paste the address of the image file Select Picture Name Upload to Site Assets Overvwrite existing files Add a Table to Your Page 1 This is similar to addi
3. For assista nce read the Connect a Mobile Device to E mail in Office 365 Beta help article Access and Send E Mail Through Outlook and Outlook Web App Microsoft Outlook Web App is a Web based version of Outlook that provides the familiar rich functionality and experience you are accustomed to from the desktop version of Microsoft Outlook If you are limited by low bandwidth Outlook Web App is optimized so it minimizes data and bandwidth use Cross browser support for Safari Firefox Chrome and Internet Explorer ensures that wherever you are connected to the Internet at home at the office or on the road you can access your e mail once you ve followed the steps above to add your account Log in to Office 365 and click on Outlook at the top of the screen to access Outlook Web App or launch your Outlook desktop application Share Calendars Through Outlook or Outlook Web App and Send a Meeting Request Sharing calendars with colleagues makes scheduling easier with the ability to see colleagues availability from your Outlook calendar When you set up a meeting request in Outlook or Outlook Web App you can use the calendar to see your schedule i Users of Blackberry Internet Service get push e mail and can add calendar and contacts to their Blackberry device through a wired sync with Outlook on the PC 5 l EP Access from mobile devices depends on carrier network availability Microsoft Microsoft Office 365 for Professionals and Small
4. This enables you to see the presence of those you are working with and quickly start collaborating with them without having to change applications 1 When viewing e mail messages including in the Preview pane you ll see presence for contacts in the From To and CC fields Pointing to or right clicking on the contact displays the contact card and available commands 2 Try sharing your desktop or starting a video call or online meeting Microsoft Microsoft Office 365 for Professionals and Small Businesses 48 Be what s next OF Mike Nash Se Mike Nash Available IM call Video Share g l Main Monitor Elisa Graceffo Hi Mike I need your h Bil Secondary Monitor Mike Nash All Monitors Hi Elisa how can I help ES Program Last message received on 114 Show Stage Schedule an Online Meeting Microsoft Lync Online makes it easy for users to create moderate and join conferences with internal and external users A rich user experience and a unified interface make it easy for workers to collaborate frequently and effectively even when time or distance prevents in person meetings With Lync Online it s easier to schedule an online meeting and invite additional people once the meeting has started Participants now have a lobby in which to wait until the meeting organizer arrives and the organizer has new ways to ensure a smooth and productive meeting You ll be able to collaborate on a file or whitebo
5. 365 to work with the functionality of your desktop version of Outlook e mail calendar and contacts You can set up your Office 365 Entourage 2008 for Mac 1 In Outlook 2010 ope oA Add Account e mail to be accessed through your Microsoft Outlook desktop application or through Microsoft n the File tab and click on the Add Account button 2 This opens the Add New Account dialog box Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 17 Add New Account Auto Account Setup Click Next to connect to the mail server and automatically configure your account settings E mail Account Your Name Elisa Graceffo Example Ellen Adams E mail Address Elisa cohovine yard ccsctp net Example ellen contoso com Password SoMa Retype Password s Type the password your Internet service provider has given you C Text Messaging SMS Manually configure server settings or additional server types Cancel 3 Enter your e mail address and password and click on Next When the account is done auto configuring click on Finish Set Up and Access E Mail Calendar and Contacts on a Mobile Device Office 365 gives you anywhere access to your e mail important documents contacts and calendar on nearly any device including iPhone Android BlackBerry and Windows Mobile phones Office 365 also automatically updates your e mail calendar and contacts across supported devices
6. Web compatible Click here to watch a video demo Check Web Compatibility g Run Compatibility settings that are not supported on the Web Checker You can check your database application for Web compatibility to identify items and Publish to Access Services Full URL http cohovineyard spoppe com teamsite Wine Inventory Publish to Access Server URL http cohovineyard spoppe com teamsite Services Site Name Wine Inventory 4 Click on the Publish to Access Services button Once complete the SharePoint Online database becomes the primary source of data and the desktop copy remains in sync but is no longer primary it s secondary Visit your team site and click on and select View All Site Content Microsoft Microsoft Office 365 for Professionals and Small Businesses 38 Be what s next a Office 365 seu Edit Page Edit the contents of this page Sync to SharePoint Workspace Create a synchronized copy of this site on your computer New Document Library Create a place to store and share documents New Site Create a site fora team or project More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Inwite new users to your site 5 Scroll
7. in Office Professional Plus which you downloaded in Walkthrough 1 You can use Office 365 to publish Access databases to your SharePoint Online environment allowing you to securely share your data with others view and edit your database directly from your Web browser and create database applications that don t require Access on the desktop to use 1 Start Access 2010 click on the File tab and open a database such as the sample Wine Inventory Database All o o o T T E I a a Home Create External Data Database Tools Cut A Ascending Z Selection i New Totals aac Replace n E se m 7 g m zm 5a Copy Z Descending Y4 Advanced Es EH Save r 4 Spelling GoTo View Paste Filter Refresh Find A ay A H EH X Format Painter 29 Remove Sort W Toggle Filter All x Delete More Lg Select B4 U 4 ea oaa HH Views Clipboard Sort amp Filter Records Find Text Formatting All Access Objects Search p 3 Wine Inventory Database Inventory i Wine Offerings Suppliers Orders Employees Customers rz Orders rz Suppliers FB wine Wine Offerings Forms za Cg Home Wine Varietal Type Year Ce Suppliers List Quatro Reserva Colchagua Valley Red Pinot Noir 1981 C Wine Details mp Quantity Description T Wine Listing 22 50 22 Arich aromatic red wine with tea leaves infused Wine Varietal Type Year Sauternes 2001 Red Pino Grigio 1999 Price Quantity Description 34 99 33 A light white win
8. it easy for you to share documents with colleagues customers and partners both inside and outside your organization through SharePoint Online The team site page will help you navigate many of the important benefits and capabilities of SharePoint Online Please familiarize yourself with the navigation ribbon at the top of your screen The buttons you use to perform the most common team site actions are found here Log in to Office 365 and click on Team Site Explore the navigation ribbon at the top of your screen Click on the Page tab to open editing tools site Actions ce E Browse Page 7 ce 22 fo HD ABS iQ eld Edt Check Out Edit Rename E maila Alert Make Add to Quick Incoming Library Library View All z Properties Page amp Delete Page Link Mle x Homepage Launch Links Settings Permissions Pages Edit Manage Share amp Track Page Actions Page Library The buttons you use to perform the most common action are found here Try making the following basic changes to your team site Microsoft Microsoft Office 365 for Professionals and Small Businesses 19 Be what s next Change the Color and Size of the Text 1 Click on the Edit button or icon on your navigation ribbon to open the Editing Tools ce lea vs sesel y io j D Variana Bp 7 Save amp Close Check Out Parte B F dhe x x Y J E i yies Tet Misina m x TA U a A A 328 z Lauta Shin a lt 3 HTML Font Daragraph Shey Lipu hiprkug
9. please view the Release Notes for Office 365 Beta for small businesses English Verify That You Have Access to Your E Mail Team Site and Microsoft Lync E mail Access your new Microsoft Office 365 e mail inbox in your browser through the Microsoft Outlook Web App a Web based version of Microsoft Office Outlook In Walkthrough 2 below you will learn how to access your Office 365 e mail through your Outlook desktop application All users will have a free noncustom e mail address e g joe contoso onmicrosoft com Customers will have the option to use their existing domain name to create professional e mail addresses e g joe contoso com 1 Click on Inbox on the Home page Outlook Read email and access your Outlook calendar contacts and tasks 2 You will be prompted to select your language time zone and whether you want to use accessibility features Microsoft Microsoft Office 365 for Professionals and Small Businesses 9 Be what s next Wicrosoft Outlook Web App F you have low vision and use a screen reader or high contrast settings you can select the check box below to optimize Outlook Web App for this and all subsequent sessions After you sign in you can modify this choice at any time using Options E Use the blind and low vision experience Choose the language you want to use Language English United States Time zone UTC 08 00 Pacific Time US amp Canada Connected to Microsoft E
10. Businesses 18 Be what s next and to find times that your colleagues are available as well You can choose to share only whether you are available or not or the details of your calendar appointments Note You can only see the availability of your colleagues who are also on your Microsoft Office 365 Beta accounts You can still send a meeting request to anyone but you won t see their free busy information unless they are in the beta and have been added as users for your organization In Outlook or Outlook Web App create a new meeting request You will be able to view the calendars of any users that you have created in Office 365 by adding them to the meeting request and clicking on Scheduling Assistant Send W o Gy w T E ia amp HL o Appointment Scheduling Assistant Start Fri 11 5 2010 v 3 00 PM End Fri11 5 2010 v 4 00 PM z Show only working hours Saturday November UW Select Attendees 100 PM 200 PM 300 PM 200 PM 200 AM 200 0 Suggested Times B iocis November 2010 gt Mike Nash Se es oe se g A 31 1 2 3 4 6 7 BE 93 WUvSsaA l4 15 16 17 18 19 21 27 23 24 25 2 OT O colert Rooms 2 2331234 Add a room m ae i Duration 1 hour 3 00 PM 2 of 2 free 3 30 PM 2 of 2 free 4 00 PMI a a MBusy Tentative Away No Information Good Fair MM Poor 3 Storing and Sharing Documents with SharePoint Online Team Sites Explore the Navigation of Your Team Site Office 365 makes
11. Site Actions and select New Document Library EER a a eo ao Edit Page Ez Edit the contents of this page New Document Library f 4 Create a place to store and share documents New Site Create a site for a team or we project More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer aC Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Sp Invite new users to your site 2 Give your library a Name and optionally add a Description and adjust any settings Microsoft Microsoft Office 365 for Professionals and Small Businesses 22 Be what s next Name and Descnpbor Type a new name as you want it to appear in headings and links throughout the ate Type Gescriptive text that will helo ste visitors use the document library Navigation Specify whether link to this document Shrary sppeert in the Quick Launch Document Verson Mistory Specify whether vervon te crested sach time you edt file in this document library Document Template Select a document template to determine the Sefauit tor all mew files created im this document bbhrary hocument Library Name ype Library Categories Content learn Document Deecription A place for
12. _ Microsoft Office 305 for Small Businesses Introductory User Guide Office 365 Kaye gele Weld enei nenr tent Ote Ben sini nent ne east ene Psas tne ete e te ntr iene ea nnT SR 3 Why Office 365 is Right for Your Organisation ccecessesessesesecesseeessesessesessesesseeesseees 3 Overview of Services Provided by Office 365 ececsessesessesessesessesessesessesessesesseseeseens 4 AbOUEMV OMIC Oct stcaences tec cst es ee eaeisheseec ener ees an tna ate 6 1 Sign Up and Get Started With Your Office 365 ACCOUNL cceessesteeeeeseeee 7 2 E Mail Calendar and Contacts 0 cceesssssssssssssessessssesesesecesesesesesessesesseseenceeeseeeeseees 17 3 Storing and Sharing Documents With SharePoint Online Team Sites 19 4 Exploring Office Web Apps and Using Team Sites With Microsoft Office 31 aS e A A ees 36 O PUNIC OD E ee A A ere 40 7 Instant Messaging Video Chat and Online Meetings 0 cesses 45 Microsoft Microsoft Office 365 for Professionals and Small Businesses 2 Be what s next Introduction Microsoft Office 365 for small businesses is a set of Web enabled tools that lets you access your e mail important documents contacts and calendars from virtually anywhere and on almost any device Designed for organisations with 5 to 50 staff the service brings together online versions of the best communications and collaboration tools from Microsoft plus Microsoft Office Web Apps at a price that small busi
13. ard share a view of your desktop deliver a PowerPoint presentation and much more Further there are two new meeting applications so that your out of organization contacts can fully participate in your online meetings Lync Web App and Lync Attendee Use the Online Meeting Add in for Microsoft Outlook which was installed with Lync 2010 to set up a meeting with colleagues in different locations and organizations 1 In Outlook 2010 click on the Home tab click on New Items then click on Online Meeting Microsoft Microsoft Office 365 for Professionals and Small Businesses 49 Be what s next Home Send Receive Folder View a he ify Ignore x Di na Clean Up New Delete Reply Reply E mail amp Junk All Ne i E mail Message Appointment Meeting Contact Task Text Message SMS d Elisa E mail Message Using i More Items x E Live Meeting using Live Meeting Service 2 Ifyou already have an Outlook appointment or meeting request open you can make it an online meeting by clicking on the Online Meeting button Insert Format Text H x Gu Calendar i Forward Save amp Delete Close NI OneNote Actions Review Scheduling Assistant Show Online Me Microsoft Microsoft Office 365 for Professionals and Small Businesses 50 Be what s next Conduct a Meeting As the meeting leader you can control who enters the meeting and who ha
14. cts across devices you use most including PCs Macintosh computers iPhone Android phones Blackberry smartphones Microsoft Windows Mobile and Windows Phones Connect with Microsoft Outlook 2010 or Office Outlook 2007 and use all the rich Outlook functionality you already know and use whether you are connected to the Internet at home or in the office or are working offline Access your e mail calendar and contacts from nearly any Web browser while keeping a rich familiar Outlook experience with Outlook Web App Use your existing domain name to create customized e mail addresses powered by Exchange Online e g mark contoso com Easily schedule meetings by sharing calendars and viewing them side by side seeing your colleagues availability and suggested meeting times from your calendar Help protect your organization from spam and viruses with Microsoft Forefront Online Protection for Exchange which includes multiple filters and virus scanning engines Team Sites and Public Websites a v Microsoft SharePoint Online SharePoint Online helps you create sites to share documents and information with colleagues and customers It lets you do the following Work together effectively by sharing team documents and tracking project milestones to keep everyone in sync Keep your team s important documents online so the latest versions are always at hand Provide all team members with online access to critical business informatio
15. dgets and organisations e Costs from just 4 25 per user per month with pay as you go Office 365 subscription licensing e Try before you buy FREE 30 day trial on the entire range of Microsoft Office 365 packages Click here for your FREE 30 day trial explore all the features in Microsoft Office 365 Plan P designed for small businesses You can easily continue using Office 365 beyond the 30 day trial period if you choose to purchase Help Resources Office 365 Help Help and how to information for Office 365 Office 365 Quick Start Guide Get started with mail contacts calendar instant messaging and document sharing Office 365 Community Forums where you can receive answers to questions report service issues bugs and suggestions and the Office 365 Beta blog and wiki Microsoft Microsoft Office 365 for Professionals and Small Businesses 6 Be what s next T Mirmo Oa Sce 365 1 Sign Up and Get Started With Your Office 365 Account Sign Up and Access Your Office 365 Account Sign up for an account by accessing the URL that My Office 365 has provided to you Please note that this URL can only be used to create a single Office 365 for professionals and small businesses account Note You will need a separate URL to create an Office 365 for enterprises account should you want to do so Once you have accessed the URL enter your country or region language name organization name e mail address and the name
16. down to Sites and Workspaces and click on the name of your database to open it Sites and Workspaces FA Project Beta FA Wine Inventory 6 Click on Options at the top to Share Site and adjust Site Permissions and Settings Microsoft Microsoft Office 365 for Professionals and Small Businesses 39 Be what s next gag Wine Inventory options Wine Inventory D ts Wine Offerings Suppliers AS No Wine Attachments Cateleau Ee rice 122 00 is Share Site Invite new users to your site Open In Access Edit database in Microsoft Access ENE Site Permissions Manage access and permissions for database users settings Wiew and manage your database objects and settings ptic Navigate Up Navigate up te the parent site Once granted access users can view edit and search the database from anywhere 6 Public Websites Design a Basic Public Website Using the SharePoint Online Site Designer Tool Microsoft SharePoint Online comes with two types of sites team sites and public sites The public site is a lightweight public facing website that provides your customers with your company information such as your products services and contact information With Office 365 for small businesses and professionals you get a public facing site that can be easily designed and customized to create and manage a professional looking public Web presence 1 In SharePoint Online click
17. e Use an existing non Office 365 e mail account e g Yahoo Gmail or Hotmail account to test sharing your team site with a user outside your organization 1 In your team site click on Site Actions in the top left corner of your screen then click on Share Site Cig suor oa Office 365 s Ste Actions O F Browse Page Edit Page 7 Edit the contents of this page New Document Library H Create a place to store and i share documents New Site Create a site for a team or w project More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Invite new users to your site Microsoft Microsoft Office 365 for Professionals and Small Businesses 24 Be what s next 2 Type the nonemployee e mail address in the group you want to add it to and click on Share http cohovineyard spoppe com TeamsSite Brovee for users to add to your site or type their e mail address into the field provided Separate multiple users with semi colons Sharing this site may also share your other sites Learn more about Sharing Users in this group z Members Denise ta brika m ccsctp net Gy ET Users in this group z elisa cohovineyard ccsct
18. e documents may still be downloading Learn more about what you can do with a SharePoint wor ce v Initialization Documents w Posts w Site Assets JD Site Pages v Team Documents v Team Tasks Close this dialog when sync completes Open Workspace Cancel Sync f Cose 3 Once the site is initially synchronized on your desktop try adding new documents or list items from within SharePoint Workspace 2010 and note how they automatically synchronize back to the team site Microsoft Microsoft Office 365 for Professionals and Small Businesses 34 Be what s next S File Home Sync jey A New Document M h E Fe b A A Launchbar B Ba a Pas giin ii Be w D Search E Add Documents I Er Faste Copy Download Delete Versions Mark Mark iy New Folder as Link ES iy Read Unread WF New Clipboard Document SharePoint Track GoTo Team Site gt Team Documents 4 Documents Folders Name Modified Modified By gt Documents P Team TeamAgenda dock 10 29 2010 3 50 0 f membership e B Gile Assels Documents gt Team Documents 4 Lists 5 Posts 3 Team Tasks 4 Available on Server E Site Pages Last synchronized 10 29 2010 4 20 16 PM Microsoft Microsoft Office 365 for Professionals and Small Businesses 35 Be what s next 5 Databases Publish a Microsoft Access Desktop File as a SharePoint Online Web Based Database List Access 2010 is a database application included
19. e with sage tones Created in the vineyards of Washington State Wine Varietal Type Year Merlot Horse Heaven Hill Red Merlot 2007 Price Quantity Description 55 50 17 A mellow earthy red wine with hints of roasted almonds Made in southern France 2 Go back to the File tab and click on Save amp Publish on the left navigation and then select Publish to Access Services Microsoft Office 365 for Professionals and Small Businesses 36 Microsoft Be what s next EE a Home Create External Data Database Tools la Save File Types Al Save Object As a Save Database As Aly Save Database As B7 Open ae NI Save Object As Close Database 4b Wine Inventory acc Publish Wine Inventory acc fab Assets Web Databa Info Recent New Print Save amp Publish 3 Enter the URL path to your team site Be sure to omit any filenames and unnecessary paths For example http cohovineyard spoppe com TeamSite SitePages Home aspx would be shortened to http cohovineyard spoppe com TeamSite Microsoft Microsoft Office 365 for Professionals and Small Businesses 37 Be what s next Access Services Overview Share your database with your team friends or organization with Access Services and SharePoint Use this if you want to Make your database available through a Web browser and Access Store tables in a central SharePoint location Round trip queries forms reports code and linked tables that are not
20. eam or project There are several types of site templates to give you a head start on creating a new site 1 On your Team Site click on the Site Actions menu and then click on New Site Og Meroe o a Office 365 Beta B town eo l Edit Page Edit the contents of this page New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites b View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Invite new users to your site ee Sp 2 Choose the Express Site for a basic Team Site or click on the Browse All tab for a variety of site choices including Document Workspace Meeting Workspace Blog and more Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 29 Create View Featured terns Browse From Installed Items gt Filter By All Types gt Site All Categories 5 Blank amp Custom N Blank Site Select Language 3 a5 Document Workspace gt Emglish FAQ Basic Meeting Work pace Team Site Type iite Categories Collaboration A site for teams to gquxkly organize suth
21. elationship z 4 Frequent Contacts Frequent contacts are automatically added to this grou 4 Other Contacts 0 0 To add contacts drag from another group or add from 4 Office 365 Web Team Mike Nash Offline Microsoft Microsoft Office 365 for Professionals and Small Businesses 47 Be what s next Send an Instant Message to One Contact and Then Add More People to the Conversation Once you ve located a contact and seen that he or she is available it s simple to instant message that person then add additional people to the conversation as needed 1 Double click on a contact to start an instant message session Mike Nash n Mike Nash Available L IM Call Video Share g f Elisa Gracetfo 11 30 AM Hi Mike I need your help Mike Nash 11 30 AM Hi Elisa how can I help you Last message received on 11 5 2010 at 11 30 AM 2 Drag another contact from your company to add to the conversation Note You can only communicate one on one with Windows Live Messenger contacts You will not be able to drag other Windows Live Messenger contacts into an existing instant messaging conversation Initiate an Instant Messaging Conversation From SharePoint Online Office Web Apps or Office Your Contact List as well as Lync features such as the presence indicator instant messaging and screen sharing are now directly accessible from Outlook Word PowerPoint Excel and SharePoint Online team sites
22. esktop setup at no charge These updates are required for all workstations that use rich clients such as Microsoft Office 2010 and connect to the Microsoft Online Services Office desktop setup provides multiple benefits e Preparing PCs to connect to Office 365 by applying required updates e Configuring Outlook and Microsoft Lync for use with Office 365 See also Troubleshoot installation issues for Services Connector 3 Microsoft Lync With Lync you can exchange instant messages initiate audio and video webconferences and see presence information for your colleagues You can also set up Lync to enable users to communicate with others outside your organization who use Office 365 or Windows Live Messenger Getting Started with Office 365 Explore the Admin and Home pages The Office 365 Admin page will help you navigate many of the important administrative functions of the service The Home page available to both admin and nonadmin users will help you navigate many of the services included in Office 365 Please familiarize yourself with these pages because they are the starting point for completing many common tasks in the service Log on to the Office 365 service and click on the Admin and Home links at the top of your screen Home Admin Note If the Outlook and Team Site links are dimmed as shown above these features are still being configured Check back or reload the page in a few minutes For a complete list of known issues
23. ft Office 365 for Professionals and Small Businesses 10 Be what s next Da Office 365 Home Outlook Team Site i Coho Vineyard Admin Overview Get your team started Management e Add new users Users e Add and verify your domain Domains Subscriptions Admin shortcuts Manage Reset user passwords Add new users Assign user licenses Licenses Purchase Outlook Support Manage Outlook and Exchange settings Overview ig General settings Distribution Lists Service Requests Service Health Lync Planned Maintenance Manage Lync instant messaging audio and video calling and online meetings General Settings 2 Nowclick on the New button and select User Users Create and manage users for your company You can also bulk add users Manage external contacts in Exchange Online Learn more Delete Username amp Elisa Graceffo Elisa cohovineyard ccsctp net 3 Next enter the name display name and user name for the account you re creating Microsoft Microsoft Office 365 for Professionals and Small Businesses 11 Be what s next Oa Office 365 cet New user 1 Properties Properties 2 Settings o Name 3 Licenses Required fields 4 E mail Firstname Mike 5 Results Last name Mash Display name Mike Nash User name Mike cohovineyard ccsctp net 4 Optionally you can add any of these Additional properties by clicking on the blue arrow to expand the entry fields list Additi
24. ining uber information Te cen the required amak downrdead tha cane CY Tile that follies Liam more Dearl ad a blank CV fil reste a nea LS tile trom the tempii uam a tet editor gach a Mied Domnload a sample Lew file The columan hesdrg in your file pct match the columna hetadereys in the camp bo change the oo Edit the new user s settings and reset the user s password Make edits to the user that you created in the previous task Assign administrator permissions to the user and add an office phone number to the user s properties Also try resetting the user s password Be sure to make a note of the new password 1 On the Admin page click on Users under Management on the left side of your screen Locate the user that you want to manage Microsoft Microsoft Office 365 for Professionals and Small Businesses 14 Be what s next Users Create and manage users for your company You can also bulk add users Manage external contacts in Exchange Online Learn more NHew Edit Reset password Delete View Sign in allowed users mml Display name a User name amp Elisa Graceffo Elisa cohovineyard ccsctp net Mike Nash Mike cohovineyard cesctp net SSeS SSS eee eee ae ee eee eee Neww Edit Reset password Delete 2 Click on the user s name to make changes to properties licenses and other settings To make the user an administrator go to the Settings section click on the Yes radio button under Assign pe
25. ite will look like to the public by going to the Home tab and then clicking on View Microsoft Microsoft Office 365 for Professionals and Small Businesses 43 Be what s next Microsoft Microsoft Office 365 for Professionals and Small Businesses 44 Be what s next 7 Instant Messaging Video Chat and Online Meetings Sign In to the Microsoft Lync Client Microsoft Lync Online is a next generation online communications service that connects people in new ways anytime from virtually anywhere Lync Online provides rich and intuitive communications capabilities including presence instant messaging audio video calling and a rich online meeting experience that supports audio video and webconferencing 1 Launch Lync 2010 which you downloaded in Walkthrough 1 Enter your credentials and then click on Sign In T Microsoft Lyne Microsoft Lync 2010 Sign in address elisa cohovineyard onmicrosoft com User name elisa cohovineyard onmicrosoft com domainwsermname Examples someone example com Password Save my password Signinas Available i i i i i i i Sign In You may be prompted to install additional software to sign in to Office 365 This additional piece of software is the Office desktop setup described in Walkthrough 1 If prompted install it then click on Sign In again X To sign in additional software is required Download and install mow 2 Set your presence so tha
26. l Plus Office 2010 will need to be uninstalled to use the Office Professional Plus full product e If you are offered an upgrade upon installation Office Professional Plus with the exception of Microsoft Outlook and Microsoft SharePoint Workspace can co exist with previous versions of Office by selecting that option from within the Customize menu Microsoft Outlook and Microsoft SharePoint Workspace cannot co exist with previous versions so you will need to select one version of the program to have installed on your computer e Before installing Office Professional Plus please be sure you have the CD ROMs DVDs and product keys necessary should you later choose to reinstall your current version of Office e If you choose not to install Office Professional Plus you can still participate in the beta however you will not be able to complete all the walkthroughs that involve using the Office applications with Office 365 e Please review Microsoft Office Professional Plus system requirements e See additional information in our Frequently Asked Questions Microsoft Microsoft Office 365 for Professionals and Small Businesses 8 Be what s next 2 Using Office Desktop Applications For the best experience with Office 365 a set of required components and updates must be applied to each workstation To simplify the installation and maintenance of these components and updates Microsoft provides an installable piece of software called Office d
27. lete If you just click on the document in SharePoint the default behavior is for the document to open in reading view You will notice that the document looks exactly as intended When you switch to Editing view the document might change However the content is not altered The paramount design goal for the Office Web Apps was to provide people with consistent high fidelity experiences Documents maintain integrity of content features and formatting no matter which Office application they were created in or shared with desktop Web or mobile They may look slightly different in different experiences because of different feature sets but the information and structure are maintained 2 Make some edits and note that the file is being auto saved as you work Simultaneously Edit a Document With a Colleague Co Author Using Office Web Apps Microsoft Word Web App P x W Openin Word YA Edit in Browser 4 Find 96 Page 1of3 4 P Office Web Apps allow you and your team to simultaneously edit the same spreadsheet or OneNote notebook from your individual locations For example you can work on one section in an Excel spreadsheet while a colleague works on another section in the same file at the same time Microsoft Microsoft Office 365 for Professionals and Small Businesses 31 Be what s next 1 If you haven t already add a colleague as an Office 365 user using the steps outlined in Walkthrough 1 above 2 Add an Excel spread
28. n whenever and wherever they need it Easily protect critical business information by controlling who can access read and share documents and information Design and maintain a simple professional looking public website with a custom domain name e g www contoso com Users of Blackberry Internet Service get push e mail and can add calendar and contacts to their Blackberry device through a wired sync with Outlook on the PC Access from mobile devices depends on carrier network availability Microsoft Microsoft Office 365 for Professionals and Small Businesses 4 Be what s next Office Web Apps Cin Microsoft a Office Web Apps Office Web Apps are convenient online companions to Word Excel PowerPoint and Microsoft OneNote that offer you an easy way to access view and edit documents directly from your Web browser e Simultaneously edit Excel spreadsheets and OneNote notebooks with others in real time and see exactly who is editing and viewing your documents e Access and view files from your mobile device e View documents in high fidelity e Ensure that viewers see files with consistent formatting when moving between Office Web Apps and desktop Office applications Instant Messaging and Online Meetings Microsoft i IP Lync Online Microsoft Lync helps you find and quickly connect with the right person from within the Office applications you already use e Find and connect with colleagues and customers from virtually a
29. nesses can afford Office 365 works seamlessly with the programs you already know and use Microsoft Outlook Microsoft Word Microsoft Excel and Microsoft PowerPoint This is the much anticipated cloud service that gives small businesses the capabilities and efficiencies to grow and target more rapid success Powerful security features from Microsoft Corp help protect your data and when the service is released for general availability it will be backed with a 99 9 percent uptime guarantee Office 365 was designed to be easy enough for small businesses to run without specialized IT knowledge Why Office 365 is Right for Your Organisation Virtually Anytime Anywhere Access Office 365 helps you access your e mail important documents contacts and calendar on nearly any device from almost anywhere It frees you to work where and when you choose allowing you to respond to important requests right away no matter where you are Because you can use your mobile device to access e mail and documents you won t have to hurry back to the office or look for a Wi Fi hot spot if you are using your computer When traveling you can access your e mail and even edit online documents from most popular Web browsers Easy to Use Office 365 is easy to try simple to learn and straightforward to use It works seamlessly with the programs you know and use most including Outlook Word Excel and PowerPoint With Office 365 you can choose which tools to
30. ng a picture While in Edit mode click in the body of the page where you want to add the table Click on the Insert tab and then on the Table button Ste Actions O GF prow bal B E Picture Web Lit ideo GE Insert Table_ Insert a 4x3 Table Oooooo Heoooo H0000 Ooo OOo Oo Oo Co Oo LI LI LI LI LI LI LI LI OOOO LI LUULI LLLILIL LLLI LLLE LLLI LLLI LLLILIE LLULL OUL 2 Now select the dimensions you want from the drop down menu and click to insert it Microsoft Microsoft Office 365 for Professionals and Small Businesses 21 Be what s next When you re done making changes to your team site page click on the Save icon or go to the Format Text tab and click on Save amp Close If you do NOT want to keep your changes click on the Check Out button and select Discard Check Out Site Actions T E FA Browse Page Insert P a Big os Copy Save amp Close Check In Ft z z Undo Bi U abe x x Edit I Check Out Font Si H Lia Check In ey Site Pa ge Discard Check Out Leer Discard Check a Overnide Check o i a We Upload a Document to Your Team Site A team site gives your organization a single password protected location to find the very latest file or document version Once you upload a document to a team site you can access it from your Web browser Microsoft Office desktop applications and supported mobile device 1 On your Team Site click on
31. nywhere via rich presence instant messaging audio video calls and online meetings e Use the presence indicator to see when co workers and partners are online and available e Make PC to PC voice and video calls with colleagues and customers e Conduct rich online meetings including audio video and webconferencing with people both inside and outside your organization e Share your desktop online whiteboards and presentations with colleagues and partners inside and outside your organization e Click to communicate with other users of Office 365 Microsoft Windows Live and MSN Messenger Microsoft Microsoft Office 365 for Professionals and Small Businesses 5 Be what s next About My Office 365 FJ Microsoft 3 Office 365 Phone 01342 410223 Web www my office 365 com email sales my office 365 com My Office 365 is brought to you by Microsoft Gold Partner Ballard Chalmers recognised as Microsoft Online Services delivery experts Our aim is to provide small and medium sized organisations with end to end services to ensure they can capitalise on the revolutionary Microsoft Office 365 cloud service delivered over the Web We mainly focus on new clients that are seeking a comprehensive secure and low cost solution to their IT needs so they can avoid the time cost and hassle of maintaining their own IT software and servers e A range of Microsoft Office 365 product packages to suit all needs bu
32. on the Website tab located on the top left corner of your screen NOT the View Website link Sa Office 365 cet fa Team Site Home Team Site Website Site Pages Home Site Actions f Browse Page Na 2 Click on Home to launch the Site Designer tool Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 40 Da Office 365 secre Of tome cae Website Web Pages Website Pages Team Site Website Search Web Pages Title Images About Us Documents Contact Us Templates Home View Website Site Map ja Recycle Bin E All Site Content 3 Click on the Design tab to begin designing your public website s home page Ter Ejlocatione J Format 4S Gil Theme S Hierarchy J layout 43 Ste Page Header Navigation Zone Advanced om 4 4 Use the ribbon to change the Style and Theme of your website Microsoft Microsoft Office 365 for Professionals and Small Businesses 41 Be what s next Lawn amp Garden 5 Click on Text to customize your header Make other changes additions to your website Microsoft Microsoft Office 365 for Professionals and Small Businesses 42 Be what s next Header Customize your header Text Logo Site Title Coho Vineyard Site Slogan Your winery of choice 6 Click on File and Save amp Publish to record your changes Home ineert 7 View what your s
33. onal properties a Job title Department Office number Office phone Mobile phone Fax number Street address City State or province IP or postal code Country or region 5 When you are done click on Next to review Settings Microsoft Microsoft Office 365 for Professionals and Small Businesses 12 Be what s next kicia na Sfice 365 sea New user 1 Properties Settings Settings ho Assign permissions 32 licenses n a TE 3 Licenses Do you want this user to have administrator permissions Learn more about administrator permissions 4 E mail 5 Results Ves Set user location All required The services available vary by location Learn more about licensing restrictions Select a location l Mext Cancel 6 Leave Assign permissions set to No unless you want to grant this user administrator privileges At minimum you need to select a user location here and then click on Next to review Licenses Cin Microsoft oa Office 365 New user Ae PSE Assign licenses 2 Settings E Microsoft Office 365 Plan P1 23 of 25 licenses available 3 Licenses Lync Online P1 4 Email SharePoint Online P1 5 Results Exchange Online P1 E Office Professional Plus 24 of 25 licenses available Back Next Cancel 7 To provide the new user with access to e mail SharePoint and Lync you must check the box next to Microsoft Office 365 Beta for small businesse
34. or and share information It provides document library and lists for managing announcements calendar terns tasks and ducussions Project Beta 7 heto cohovineyard lt URL name gt Collebocation i ProjectBeta Contant gt t Siank Meeting Decision Meeting Social Meeterg Mulbeage Meeting Osta kspace Workspace Workspace Workspace f Creata More Options Meetings Search ae res d r i A Web Dstsbarss R A TS Gay Blog 5 Work Agsets Web Chartadle Celabase Co etribuboens Web j 3 oa Aa s viij Contacts Web Issues Wob Projects Web Document Center Detebese Ostabaere Catabese 3 Make your choice enter a title and URL name and click on Create View Your Team Sites on Your Mobile Device You can view your SharePoint Online team sites from your mobile device browser SharePoint Online supports mobile access to SharePoint pages and list data Users of mobile devices navigate to the same URLs as do users of desktop browsers The mobile device is automatically redirected to a version of the page that is optimized for mobile devices You can access a mobile page of an Office 365 site through an ordinary Web browser such as Internet Explorer by appending Mobile 1 to the end of the URL of the page OneNote Documents SharePoint O rer eres Oomi Oe W Budget details P Introduction to Sale Presentations z Half Yearly Sales Re W Handbook Tag Team Site Marketing plan x Food expenses Specifications W job wai
35. p net has invited you to collaborate on SharePoint Online Beta 3 Verify that the external user can access the team site Then send them a link to the document you uploaded in the task above and start collaborating Remove a User From a Team Site 1 Click on Site Actions and then on Site Settings Microsoft Microsoft Office 365 for Professionals and Small Businesses 25 Be what s next Ea Office 365 on Edit Page Edit the contents of this page New Document Library Create a place to store and share documents New Site Create a site for a team or proyect More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Invite new users to your site 2 Click on Site permissions under Users and Permissions OS Office 365 seta Site Actions E iti Team Site Site Settings Team Site Website Users and Permissions People and groups Site permissions Libranes Team Documents 3 Find the user you want to remove click on the checkbox next to the name click on Actions and select Remove Users from Group Microsoft Microsoft Office 365 for Professionals and Small Businesses 26 Be what s next Team Site Site Settings People and Groups Member
36. rmissions and confirm the e mail address for service notifications Microsoft Microsoft Office 365 for Professionals and Small Businesses 15 Be what s next Mike Nash Properties Settings Licenses More Assign permissions Do you want this user to have administrator permissions Learn more about administrator permissions re anannnnn E mail address This e mail address is used for important service notifications for example billing reminders Mike cohovineyard ccscte Set sign in status Allowed User can sign in and access services Blocked User cannot sign in or access services Set user location The services available vary by location Learn more about licensing restrictions United States Save Cancel 3 To add details such as an office phone number click on Properties Microsoft Microsoft Office 365 for Professionals and Small Businesses 16 Be what s next Mike Nash Properties Name First name Last name Display name Username Settings Licenses More Required fields Mike Nash Mike Nash Mike T cohovineyard ccsctp net lw Additional properties Job title Department Office number Office phone Mobile phone Fax number 4 When you re done m aking changes click on the Save button at the bottom of the page 2 E Mail Calendar and Contacts Connect Your Office 365 E Mail to Your Outlook Desktop Application Microsoft designed Office
37. s Use this group to grant people contribute permissions to the SharePoint site Team Site Website Groups New Actions Settings Membe pcr i E Mail Users Wisitors is Send an e mail to selected Name users Ouners i Call Message Selected Users ion More Call the selected users Remove Users from Group Remove selected users from ee this SharePoint group Team Documents Create a List Then Create a New View of This List You can create a list on your team site to store share and manage team information For example you can create a task list to track work assignments or track team events on a calendar Try creating a basic task list on your team site 1 On your Team Site click on the Site Actions menu and then click on More Options Og r ca Office 365 s Edit Page Edit the contents of this page Sync to SharePoint Workspace Create a synchronized copy of this site on your computer New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust Settings Site Settings Access all settings for this site Share Site Invite new users to your site Microsoft Microsoft Office 365 for Professionals and Small Busine
38. s permission to share content The meeting conversation window is designed to help you lead presentations and keep the meeting on course Note Meeting participants inside and outside your organization will have access to audio and video during the meeting through their PCs Dial in conferencing requires a separate agreement with an audioconferencing provider Additional information concerning dial in conferencing will be made available later in the beta program In the Outlook invitation click on Join online meeting or the meeting link You can also join a meeting by clicking on the Join Online button in the Outlook pop up Meeting Reminder cy Group Conversation _ Discuss Contoso Budget Paul Koch Bharat Suneja Robert Brown CEUEDOEAOOEEREO RAED OROEOREEDOEOEOEREEEREED ORI ES A M 4 2 Paul Koch Bharat Suneja E Robert Brown Paul Koch This is in regards to the contoso presentation Let me know if you are ready Do we need to loop in franz f Paul Koch is typing You and others are recording Microsoft Be what s next You are sharing Contoso Budget pptx Contoso Project Projected Cost Keeping our costs down Lorem Ipsum is simply dummy text of the printing typesetting industry Lorem Ipsum has been ry s standard dummy text ever since the 500s when an unknown printer took a galley of ype and scrambled it to make a type specimen book it has survived not only five centuries but also
39. s to assign license Optionally you can also grant access to a purchased license of Microsoft Office Professional Plus Click on Next to assign a password Microsoft Microsoft Office 365 for Professionals and Small Businesses 13 Be what s next New user 1 Properties Send results in email The results user names and temporary passwords for users who have them will be displayed on the next page You can also send the results in email to yourself or someone else enter the email addresses of up to five recipients separated by semicolons 4 Email 7 Send email Re t E l ul elisa cohovineyard onmicrosoft com Note Passwords are sent in clear text through email 8 Here you can enter up to five e mail addresses to send the new user s temporary password By default your e mail address is prepopulated so that you will receive a copy to provide to the user Add any additional e mail addresses separated by semicolons up to five recipients make sure the Send e mail box is checked and click on Create This will open a summary page confirming that the account was created and showing you the temporary password Note If you have a number of users to add you can use the Bulk add users option This will prompt you to download and populate a comma separated values text file containing all your user data that you then upload and configure Sa Oiice 365 Bulk add users L Select file Selecta CSV file Te bulk ada iti ebati a COV file conta
40. sheet or a OneNote notebook to your team site then try to edit the file at the same time as your colleague Note that as you work you can see your colleague s name within the document and the area the colleague is working on Add a Shortcut to a SharePoint Library in Microsoft Office You can open edit and save documents that are stored in your SharePoint Online team site s document library directly from your Microsoft Office desktop applications by creating a shortcut to a SharePoint library in Microsoft Office 1 In your team site click on Documents If you don t have a Documents Library follow the steps in Walkthrough 3 to create one Documents TeamAgenda a Odd document 2 Atthe top of your screen click on Library under Library Tools Site Adios Browse Documents sf Team Site Documents All Documents al Share a document with the team by adding it to this document library 3 Click on Connect to Office in the ribbon at the top of your screen iso Connect to Outlook f F i F X Export to Excel Sync to SharePoint Connect to _ Workspace Offices W Open with Explorer Connect amp Export Access Team Site Documents Offline Using Microsoft SharePoint Workspace 2010 Microsoft SharePoint Workspace 2010 is available in Office Professional Plus Workspace 2010 allows you to work with your SharePoint team sites document libraries and lists when you re offline by creating a synchronized copy of yo
41. sses 27 Be what s next 2 Click on List in the left navigation and choose the type of list you want to create and give it a title Browse From Installed Items Office com Fater By Annouscements All Categories Pienk amp Custom Cota bor ater Communication Content Dats Meetings Search Tracking Web Catebases 3 Click on Create a3 ffice 365 Ste Actions ir Brows Lists F Team Tasks on P Add new item Libranes Team Documents Site Pages Home View Website wA Recycle Bin J All Site Content hare af n i f Custom List in Datasheet View ja issos Tracing Type fern t Calendar Bs Drecussion Goard Select Language English Type List Categores Tracking amp T Custom List A place for team or personal tasks Contacts Team Tasks More Options Create 5 External List import Spreadsheet Propect Tasks Home Outlook Team Site 2 E rale Abn RSS Unk Me e Feed S we Sync to SharePoint Connect to Export te Workspace k Scol Share amp Track Connect amp Expos Status Priority Dw 4 You can now add list items configure different views on this list set up alerts subscribe via RSS and take the content offline with Office Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 28 Create a New Team Site You can create a new team site for a specific t
42. storie documents or other files that you want to share Document libraries allow folders versionesg and check out Displey this document library oo the Quick Launch Yas No Creete a vermon sech time you edit a file im this docement ibrary tes No gt Document Template Microsoft Word document Create 3 Click on Create and then on Add document when your library appears OA Office 365 ne Library Tools site Actions E Browse Hew Roiw Datasheet View Format Libraries F Type Team Documents LE Show Totals 2 Refresh Data Show Task Pame o U Modify View Curent View ffl Create Column Create View All Documents 2 Navigate Up d Manage Views Current Page p Name There are no items to show in this view of the Team Documents document Add document Site Pages Home 4 Add any file from your desktop and then click on OK Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 23 Team Documents Upload Document Upload Document Browse to the document you intend to upload Upload Multiple Files M Overwrite existing files Share Your Team Site outside Your Organization As an administrator you can grant access to users both inside and outside your organization to view and make changes to documents and data By default users within your organization will be granted access to your team sit
43. t the bottom of the page to create your account Clicking I accept means that the individual clicking has read and understood the Microsoft Online Services PreRelease Agreement and the Privacy Statement If Customer is an organization the individual clicking I accept and continue represents they have the authority to bind Customer to these terms and that Customer agrees to be bound by the Microsoft Online Services Agreement terms and tts linked websites I accept After you successfully sign up you will receive a welcome e mail that will tell you how to access your Office 365 account If you have any problems during the sign up process please contact Mike Mitchell mikem waggeneredstrom com and Joel Steinfeld jsteinfeld waggeneredstrom com You can also call the Sign Up Support team at 866 676 6546 between 9 a m and 5 p m Pacific Time Office 365 Prerequisites 1 Microsoft Office Professional Plus Recommended IMPORTANT Read all the notes below before installing Microsoft Office 365 is designed to work seamlessly with Microsoft Office 2010 and 2007 For the best experience we recommend installing Office Professional Plus which is available for subscription purchase through the admin portal e Be sure to back up all your important data before participating in this beta program It is not required to uninstall versions of Office before Office 2010 such as Office 2007 or 2003 before installing Office Professiona
44. t your colleagues know you re available Microsoft Microsoft Office 365 for Professionals and Small Businesses 45 Be what s next Elisa Gracetto Available Busy Do Not Disturb Find a cor Be Right Back Off Work Appear Away Reset Status Sign Out Exit General Personal i Status ro Do not show my picture My Picture i Phones Alerts Ringtones and Sounds Audio Device Video Device File Saving Show a picture from a web address http www example com mypicture jpg Connect to Picture Enter a web address and check the connection Not sure how to get a web address for a picture or need more help Revert to Previous Picture Microsoft Microsoft Office 365 for Professionals and Small Businesses 46 Be what s next Locate and Organize Your Contacts You can search for contacts by title team or other keyword as well as name You can organize them in handy groups and display them in a variety of ways including their current status such as online or away or their relationship to you such as colleagues or friends and family 1 Use the Find a contact search box to locate a person in your organization that you d like to add to your Contact List Elisa Gracetto Available 2 Pin to Frequent Contacts All Contacts Add to New Group 3 Then add the contact to a group that corresponds to how you work Groups Status R
45. ur team site on your computer Synchronization of changes between your computer and the SharePoint server are handled smoothly and efficiently only transferring the changes that you ve made not the entire document each time 1 In your team site click on Site Actions and then click on Sync to SharePoint Workspace Microsoft Microsoft Office 365 for Professionals and Small Businesses 32 Be what s next a Office 365 seta Edit Page Edit the contents of this page Sync to SharePoint Workspace Create a synchronized copy of this site on your computer New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site Share Site Invite new users to your site 2 If SharePoint Workspace 2010 does not open you may need to run and configure it Open your Windows Search box and type SharePoint to locate it Once it s set up try again Microsoft Microsoft Office 365 for Professionals and Small Businesses 33 Be what s next Sync to SharePoint Workspace Microsoft SharePoint Worksp Team Site is ready Click Open Workspace to go to the workspace Note Som
46. use Improved Collaboration With Office 365 you can create a password protected portal to share large hard to e mail files both inside and outside your organization giving you a single location to find the very latest versions of files or documents no matter how many people are working on them Security and Reliability Powerful security features from Microsoft help protect your data and Office 365 will be backed with a 99 9 percent uptime financially backed guarantee when commercially released general availability Office 365 helps safeguard your data with enterprise grade reliability disaster recovery capabilities data centers in multiple locations and a strict privacy policy It also helps protect your e mail environment with up to date antivirus and anti spam solutions t Access from mobile devices requires Wi Fi capability or depends on carrier network availability Microsoft Microsoft Office 365 for Professionals and Small Businesses 3 Be what s next Office 365 Services Overview E Mail Calendar and Contacts Microsoft Exchange Online Office 365 provides you with access to e mail calendar and contacts from virtually anywhere at any time on desktops laptops and mobile devices while helping to protect against malicious software and spam Easily manage your e mail with 25GB mailboxes and send e mails up to 25MB in size Work from almost anywhere with automatically updated e mail calendar and conta
47. ver Quarterly results Contract templates arx W interview questions P Marketing Retuming devices Microsoft Be what s next Microsoft Office 365 for Professionals and Small Businesses 30 4 Explore Office Web Apps and Using Team Sites with Microsoft Office Edit a Document on Your Team Site Using Office Web Apps With Office 365 you can view and edit Microsoft Word Excel PowerPoint and OneNote documents directly from your Web browser using Office Web Apps Office 365 is the only set of Web enabled tools designed to be fully compatible with Microsoft Outlook Word PowerPoint and Excel Open one of the Office documents that you uploaded to your team site in high fidelity and update it with Office Web Apps 1 Goto your team site and click on one of the Office documents you uploaded to open it or hover over the title and select View in browser or Edit in browser from the drop down menu a ee Home 7a Office 365 Ba Site Actions E Browse Documents Library Team Site Documents gt All Documents Share a document with the team by adding it to this document library Team Site Website Site Pages E Type Name Modified Hom aie oe O a TeamAgenda Ontw 11 4 2010 10 23 AM wiew Properties View Website Add document ig Edit Properties wiew in Browser Recycle Bin Edit in Browser J All Site Content Cay Edit in Microsoft Word E Check Out Alert Me Send To d Es Manage Permissions De
48. xchange E 2010 Microsoft Corporation All nights reserved 3 Make your selections and click on OK to access your Inbox Team site The Office 365 Microsoft SharePoint Online based team site makes collaboration easier with a password protected portal to share large files both inside and outside your organization Please verify that you can access your team site from within the Web browser Click on Team Site on the Home page Home Outlook Team Site Admin Note If the Team Site link is dimmed this feature is still being configured Check back or reload the page in a few minutes Microsoft Lync With Lync users can send and receive instant messages conduct PC to PC audio and video calls conduct online meetings with up to 50 participants and view presence information for their colleagues Launch the Microsoft Lync 2010 desktop application and sign in to the service Please note If you have not installed Lync please follow the instructions in Office 365 Beta Pre Requisites above Add a new user to your account Create a new user on your account Save the information for the new user making a note of the ID and password assigned to the user We recommend that you set up a new user as a test but you should also feel free to create new users for colleagues in your organization who would like to test Office 365 1 Onyour Admin page click on Users under Management on the left side of your screen Microsoft Microso
49. you want for your new subdomain on the Office 365 beta service Already have a Microsoft Online Services ID Sign in Required Country orregion United States ia Can t be changed after signup Why Organization 3 English English 7 language First name Elisa Last name Graceffo Organ IZation name Coho Vineyards Email address Elisa cohovineyard com C la A are Si i ar api da j i j New domain cohovineyard onmierosoftcom Check availability name Click on Check Availability to confirm that your preferred subdomain name is available Office 365 also enables customers to add a professional domain such as cohovineyard com that they own The professional domain can be used with e mail and Web addresses You may consider this a temporary address Next enter a name for your Microsoft Online Services ID and select a strong password Microsoft Microsoft Office 365 for professionals and small businesses 7 Be what s next New domainname cohovinevard New Microsoft Online Ser ices ID Elisa onmicrosoft com Check avallabtlity Only letters numbers and hypne ns No spaces i Create new password eseeseeceeeees Minimum of 6 characters Case sensitive Confirm new password eeeeeeeeece You will be prompted to enter verification text from a picture depicting numbers and or letters Next decide if you want to receive offers from Microsoft and Microsoft partners and then click on the I accept button a

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