Home

Lexmark X 340n User's Manual

1. 1 From the control panel press Menu 2 Press A or Y repeatedly until REPORTS appears and then press v 3 Press A or W repeatedly until Network Setup appears and then press v Using the control panel menus 22 4 The MFP prints the network setup page Copy Defaults menu Use this To Darkness Improve the readability of a copy by darkening a light document or lightening a dark document Content Specify the type of document being copied Text Mixed or Photo Number Specify how many copies to print Scale Specify the percentage for enlarging or reducing an image copy Collate Collate copies as they exit Paper Source Select the paper source you want to use Paper Saver Choose how many page images to print on a page Fax Advanced menu Use this Auto Answer To Modify answer settings Behind PABX Indicate if there is a telephone switching device Dial Method Select where the dialing method should be pulse or tone for a fax job Fax Forwarding Forward a fax to another fax machine Fax Footer Add a footer to a fax Auto Reduce Automatically reduce the size of a document for faxing Confirmation Print a confirmation page each time a fax is sent or if there is an error while faxing Using the control panel menus 23 Fax Defaults menu Use this To Content Choose the quality of the image being sent
2. LEXMARK X340 X340n X342n MFP User s Guide Januar y 2006 www lexmark com Edition January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you To obtain additional copies of publications related to this product visit the Lexmark Web site at www lexmark com References in this publication to produ
3. P paper loading 28 32 paper jam 76 paper saver 40 52 paper size setting 35 paper tray installing 11 paper type setting 35 pause 45 Phone Book adding shortcuts 47 deleting shortcuts 48 editing 48 printing 48 searching 48 photoconductor replacing 65 power supply port 19 prefix 45 Presto PageManager 27 print cartridge assembly 65 print properties opening 26 tabs 26 using 26 print troubleshooting 84 printing collated copies 40 documents 39 envelopes 39 last page first 41 menu report 22 multiple pages on a sheet 40 transparencies 40 Q QLINK using 27 R rear cover 19 rear output slot 38 rear paper exit 38 receiving a fax automatically 45 manually 46 recycling Lexmark products 70 redistributing toner 63 reducing an image 53 removing software 74 toner cartridge 61 reports fax activity 47 Fax Calllog 47 Fax Job log 47 menu 22 Phone Book 48 S safety information 2 Index scan troubleshooting 88 scanner glass cleaning 67 loading documents 37 scanning configuring additional applications 56 documents 55 from an application 56 options 59 using the computer 55 sending a fax at a scheduled time 44 automatically 43 manually 43 to a group broadcast 44 setting distinctive ring 49 paper size 35 paper type 35 Speed Dial 47 shortcuts setting up 47 using 48 software installing 12 13 Presto PageManager 27 print properties 26 QLINK 27 reinstalling 74
4. documents on the scanner glass on page 37 1 Load an original document face up into the ADF Note Do not load postcards 4 x 6 cards small items or thin media such as magazine clippings or carbonless paper into the ADF Place these items on the scanner glass 2 Adjust the paper guides on the ADF against the edges of the paper Note If longer paper is used extend the ADF paper support Loading original documents into the ADF 36 Loading original documents on the scanner glass You can scan copy and fax photos text documents magazine articles newspapers and other publications Note Place postcards 4 x 6 cards small items or thin media such as magazine clippings or carbonless paper on the scanner glass 1 Open the top cover 2 Place the document face down on the scanner glass in the upper left corner Loading original documents on the scanner glass 37 3 Close the top cover to avoid dark edges on the scanned image Selecting an output location The MFP has two output locations the front output tray and the rear paper exit Rear paper exit Front output tray The front output tray should be used to output plain paper only Use the rear paper exit for envelopes labels card stock and transparencies To use the front output tray make sure the rear cover is closed This tray should be used for most jobs and is recommended for jobs requiring over 50 sh
5. if you have more pages or 2 for no if you have finished scanning the entire document Scanning documents using the computer USB attach only 1 Make sure The computer is on e The computer is attached to the MFP e The software has been loaded onto the computer 2 Load an original document face up into the ADF or face down on the scanner glass 3 Open QLINK e Double click the QLINK icon on the desktop Scanning documents using the control panel USB attach only 55 Click Start gt All Programs gt Lexmark gt Lexmark X34x Series gt QLINK 4 Select the application you want to use Note If you do not see the application you want to use configure additional applications for scanning For more information see Configuring additional applications for scanning on page 56 If you want to adjust the scan settings see Customizing scan settings on page 58 Press Scan Now The MFP scans the document Configuring additional applications for scanning Note When QLINK is installed it automatically selects available applications for scanning 1 Open QLINK e Double click the QLINK icon on the desktop e Click Start gt All Programs gt Lexmark gt Lexmark X34x Series QLINK 2 Click New Application 3 Click Browse and browse to the folder where the application is stored 4 Select the application you want to use and click Open 5 Enter the program name 6 Enter the program name to appear on the display No
6. Computer icon 4 Double click the CD ROM drive icon 5 f necessary double click setup exe 6 Follow the instructions on the computer screen to install the software Note After installing the software be sure to re enable your anti virus software 1 Remove the software CD 2 Turn off the computer 3 Restart the computer 4 When the desktop appears reinsert the software CD 5 Follow the instructions on the computer screen If the MFP is connected to the computer through another device 1 Disconnect the USB cable from any other device such as a USB hub or switch box 2 Directly connect the cable to the MFP and the computer Setup troubleshooting 72 Solution Symptom Unable to connect over a network Make sure you are using the correct cable that it is securely connected and the network options are properly configured For more information see Setting the network options X342n only Note Connecting over a network is only available on the X342n Setup troubleshooting 73 Removing and reinstalling the drivers software If the software is not functioning properly or a communications error message appears you may need to remove and then reinstall the drivers software If the problems persist follow these steps oa Aa O N Note Before reinstalling shut down and restart the computer Disconnect the USB cable from the computer From the desktop click Start gt Programs g
7. Maintaining the MFP 61 Installing a toner cartridge 1 If you are installing a new toner cartridge remove the toner cartridge from the packaging and gently shake four or five times to distribute the toner Installing a toner cartridge 62 3 Close the front cover Note The front cover must be closed to start a new print copy scan or fax job Redistributing toner Redistribute the toner if you are dissatisfied with print quality or if the error message on the display is 88 Toner Low Note If the error message reappears after redistributing the toner replace the toner cartridge For more information see Removing a toner cartridge on page 61 and Installing a toner cartridge on page 62 1 Press the access button on the left side of the MFP and open the front cover Hedistributing toner 63 2 To remove the toner cartridge a Press the button on the print cartridge assembly b Remove the toner cartridge using the handle 4 Reinstall the cartridge and close the front cover Note If print quality does not improve replace the toner cartridge Hedistributing toner 64 Replacing the photoconductor 1 Press the access button on the left side of the MFP and open the front cover 3 Place the print cartridge assembly on a flat clean surface Heplacing the photoconductor 65 4 To remove the toner cartridge a Press the button on the print cartridge assembly b Remove the toner cartridge using t
8. Make sure paper is loaded correctly For more information see Loading paper and original documents on page 28 Make sure the paper is not too wet Keep paper in its original wrapper and out of high humidity areas until needed Try paper from a freshly opened pack Black pages Replace the toner cartridge For more information see Installing a toner cartridge on page 62 If replacing the toner cartridge does not correct the problem replace the photoconductor For more information see Replacing the photoconductor on page 65 The MFP may need to be serviced Call a service representative Print quality troubleshooting 87 Scan troubleshooting Problem Solution Scanner does not respond Check the display If there is an error message see Error messages troubleshooting on page 91 Make sure the MFP is set as the default printer and is not on hold or paused 1 Click Start Settings Printers and Faxes or Printers or Click Start 2 Control Panel Printers and Other Hardware Printers and Faxes 2 Double click the Lexmark X340 X340n X342n icon 3 Click Printer and make sure no check mark appears next to Pause Printing 4 Make sure a check mark appears next to Set As Default If you are printing a document wait until printing is done before sending the scan job Scans very slowly Close all applications not in use If you are printing a document wait until printing is done before sen
9. Note Changing the content may also increase the time necessary to send the fax Original Size Specify the default size of original documents to be faxed Darkness Improve the readability of a fax by darkening a light document or lightening a dark document Rings Specify the number of rings before the MFP automatically answers an incoming fax Distinct Ring Choose the type of ring that indicates an incoming fax if the fax number has a distinct ring Redials Choose the number of redial attempts after a failed fax transmission Redial Wait Choose the number of minutes to wait before an automatic redial Paper Source Select the paper source you want to use Speaker Turn the speaker on or off to monitor the fax tone Volume Specify the volume of the telephone ring for incoming faxes or specify the volume of the speaker to monitor the fax tone Prefix Set an extension to dial before dialing any autodial number For example enter a prefix if you must dial an extension to reach an outside line ECM Ensure accurate error free transmission with another ECM equipped fax machine Station ID Set the fax machine number or ID name that appears on the fax header Changing the default mode The MFP settings default to copy mode To select another mode as default a A Q N Press Menu Press A or V repeatedly until MACHINE SETUP appears and then press y Press A or V repeatedly until Mode appears and then
10. Setup troubleshooting espai alias 72 Removing and reinstalling the drivers software see 74 Jams and misfeeds troubleshooting 75 Clearing a paper jam c 76 Print and copy troubleshooting sic E 84 Print quality troubleslioguril usu uode une odiis Suscipe ii 85 Scan troubleshooting sensei 88 Fax troubleshooting ERE esine ne 89 Error messages troubleshooting etia ce odas brit tasa asa Urn i e dh 91 Contents 5 Contents 6 e Finding information about the MFP IR The Lexmark X340 X340n X342n Multifunction Printer MFP comes with the following resources Setup sheet Description Where to find The Setup sheet gives you instructions for setting You can find this document in the MFP box or on the up hardware and software Lexmark Web site User s Guide Description Where to find The User s Guide gives you instructions for using You can find this document on the Lexmark Web site or the MFP and other information such as on the software CD that came with the MFP Maintenance Troubleshooting Safety CD Description Where to find The CD contains drivers software and You can find this CD in the MFP box See the Setup publications files sheet for installation instructions Finding information about the MFP 7 Readme file Description Where to find This file contains late breaking information about To access the Readme file the MFP and software that does not appear
11. document into the ADF or on the scanner glass ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single page Note Do not load postcards 4 x 6 cards small items or ans CREER a 6 oe thin media such as magazine clippings or carbonless i ida i s n Sue Sn ag e paper into the ADF Place these items on the scanner Cippings or carooniess paper glass Faxing 42 Sending a fax Note Make sure the MFP is connected to an active analog telephone line Sending a fax automatically 1 Make sure the MFP is on 2 Load an original document face up into the ADF or face down on the scanner glass Note Do not load postcards 4 x 6 cards small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass From the control panel press Fax Enter a fax number press Speed Dial 1 2 3 4 or 5 or press Phone Book to select a number Note e f you do not have a Speed Dial list but want to create one see Setting up shortcuts on page 47 e f you do not have a Phone Book list but want to create one see Using the Phone Book on page 48 Press Start If prompted press 1 for yes if you have more pages or 2 for no if you have finished scanning the entire document Sending a fax manually bb O N a Make sure the MFP is on Load an original document face up into the ADF or face down on the scanner glass From the control panel pr
12. front door 91 Defective Toner Cartridge 91 Digital Line Detected 91 Fax failed 91 Insufficient Collation Area 92 Load Manual 91 102 Load Media 91 Memory Full 92 No Answer 91 No Dial Tone 91 Photoconductor Near Life 92 Qlink Not Found 91 Replace Photoconductor 92 Short Paper 92 Toner Low 92 Unsupported Toner Cartridge 91 USB Not Connected 91 error messages troubleshooting 91 F fax activity reports 47 Fax Advanced menu 23 Fax Calllog 47 Fax Defaults menu 24 Fax Job log 47 fax troubleshooting 89 faxing adding a pause 45 adding a prefix 45 at a scheduled time 44 canceling a fax job 50 delay send 44 forwarding 46 receiving a fax automatically 45 receiving a fax manually 46 sending automatically 43 sending manually 43 to a group broadcast 44 FCC statement 94 forwarding faxes 46 front cover 18 front output slot 18 installing additional paper tray 11 control panel overlay 10 software 12 13 J jams and misfeeds troubleshooting 75 Index K keypad using 50 L labels 33 loading card stock 33 documents into the ADF 36 documents on the scanner glass 37 envelopes 33 labels 33 manual feeder 32 paper 28 32 paper tray 28 transparencies 33 M menus control panel Copy Defaults 23 Fax Advanced 23 Fax Defaults 24 MFP 84 mode changing 24 N network setup 25 noise emission levels 100 O output location front output tray 38 rear paper exit 38 selecting 38 overlay installing 10
13. in 1 Click Start gt Programs or All Programs gt other documentation as well as information Lexmark gt Lexmark X34x Series specific to your operating system d y p E 2 Select Readme Web site Our Web site contains a variety of information Visit our Web site at www lexmark com Note All paths for the Web site are subject to 1 Go to the Web site change 2 Select a country or region from the drop down list in the upper left corner of the page 3 Select the link for the information you need Record the following information located on the store receipt and the back of the MFP and have it ready when you contact us so that we may serve you faster Machine Type number Serial number Date purchased Store where purchased Finding information about the MFP 8 O Setting up the MFP YO lt lt Before unpacking your MFP select a level stable surface on which to set it Allow adequate space for air circulation and opening covers and trays Clearance space Front 400 mm 16 in Back 175 mm 8 in Right 127 mm 3 in Left 50 mm 2 in Top 175 mm 7 in Setting up the MFP 9 Installing an overlay for another language These instructions apply only if you received one or more additional language overlays with the MFP 1 Liftand remove the overlay 2 Choose the correct overlay for your language 3 Align the overlay with the but
14. of a multiple page document on a single sheet of paper Load paper Load the original document face up into the ADF or face down on the scanner glass From the control panel make sure Copy mode is selected Under Copy press Options Press A or V repeatedly until Paper Saver is selected and then press v oun Aa O N Press A or V repeatedly until the setting you want to use is selected Note e 2 Up Prints two copied documents on a page e 4 Up Prints four copied documents on a page e Off Prints one copied document on a page 7 Press y Collating copies 52 8 Press Start 9 If prompted press 1 for yes if you have more pages or 2 for no if you have finished copying the number of pages you want to print in Paper Saver mode Enlarging or reducing an image A e 1 Load paper 2 Load an original document face up into the ADF or face down on the scanner glass Note Do not load postcards index cards small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass From the control panel make sure Copy mode is selected Press Scale repeatedly until the option you want appears Note Choose Custom to enter a specific percentage to enlarge or reduce Press v Press Start Enlarging or reducing an image 53 e Scanning Using the X340 X340n or X342n you can send scanned images through the USB connection to your computer In a
15. of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See the section in this publication entitled Setting the Station ID on page 49 in order to program this information into your fax machine Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Notices 95 Notices European Community EC directives conformity Declaration of Conformity with Regard to the EU Directive 1999 5 EC R amp TTE Directive in languages of the European Community English Hereby Lexmark International Inc declares that this product is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Suomi Valmistaja Lexmark International Inc vakuuttaa t ten ett t m n tuotteen tyyppinen laite on direktiivin 1999 5 EY oleellisten vaatimusten ja sit koskevien direktiivin muiden ehtojen mukainen Nederlands Hierbij verklaart Lexmark International Inc dat dit product in overeen
16. press y Press A or V repeatedly until the mode you want appears Press y to save the setting Setting the Timeout option If you change the copy or fax settings using the control panel buttons for a specific job the MFP will restore the default settings after a set period of time Using the control panel menus 24 To set the length of time the MFP waits before restoring default settings Press Menu Press 4 or V repeatedly until MACHINE SETUP appears and then press V Press A or Y repeatedly until Timeout appears and then press v Press or V repeatedly until the length of time you want appears and then press v a fF Q N Press Back repeatedly to return to the Ready prompt Setting the network options X342n only Note These menu items are only available when the USB cable is unplugged 1 Press Menu 2 Press A or V repeatedly until NETWORK SETUP appears and then press y 3 Press A or V repeatedly until one of the following appears Enable DHCP e IP Address e Netmask e Gateway 4 Press V to make adjustments to any of the above items After making the necessary adjustments press V and the printer will save your settings and return to the Ready prompt If no adjustments are made press Back repeatedly to return to the Ready prompt Using the control panel menus 25 Using the MFP software Use this To Print Properties Select the best print settings for the document you are printing Presto PageM
17. removing 74 Speed Dial buttons 48 station ID 49 T timeout option 24 toner low 92 redistributing 63 toner cartridge installing 62 ordering 70 recycling 70 redistributing toner 63 removing 61 transparencies printing 40 troubleshooting copy 84 Index error messages 91 fax 89 jams and misfeeds 75 print 84 scan 88 setup 72 U USB port 19 WwW Web site 8 105
18. send a fax to make sure that it is working correctly If the telephone line is being used by another device wait until the other device is finished before sending a fax To ensure the printer is working correctly connect it directly to the telephone line Disconnect any answering machines computers with modems or telephone line splitters Check for and clear any paper jams Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving a fax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Can send but not receive faxes Load paper to print any faxes that have been stored in the printer Check to see whether Fax Forwarding is selected 1 From the control panel press Fax 2 Press Menu 3 Press amp or V repeatedly until FAX ADVANCED appears 4 Press 5 Press A or V repeatedly until Fax Forwarding appears 6 Press f 7 Press A or V repeatedly until off appears 8 Press i Fax troubleshooting 89 Problem Solution Can receive but not send faxes Make sure the document is loaded correctly into the ADF or on the scanner glass For more information see Faxing on page 42 Check the Prefix setting 1 From the control panel press Fax 2 Press Menu 3 Press amp or V repeatedly until FAX DEFAULTS appears 4 Press y 5 Press amp or V repeatedly until Prefix appears 6 Press y 7 Enter the nu
19. telephone network Connect the MFP directly to a telephone wall jack to make copies or send and receive faxes without using a computer 1 Make sure you have a telephone cord and a telephone wall jack of the MFP D 2 Connect one end of the telephone cord into the LINE port Getting the MFP ready to fax 14 3 Connect the other en of the telephone cord into an active telephone wall jack Note For more information on connecting the MFP to telecommunications equipment see the additional setup instructions that came with the MFP Setup steps may vary depending on your country or region Connecting to a telephone Connect a telephone to the MFP to use the fax line as a normal telephone line Then set up the printer wherever your telephone is located to make copies or send and receive faxes without using a computer 1 Make sure you have the following e Atelephone e Two telephone cords e A telephone wall jack of the MFP and then plug it into an active e 2 Connect one telephone cord to the LINE port telephone wall jack Getting the MFP ready to fax 15 3 Remove the protective plug from the EXT port of the MFP 4 Connect the other telephone cord to a telephone and then plug it into the EXT port t of the MFP Note For more information on connecting the MFP to telecommunications equipment see the additional setup instructions that came with the MFP Setup steps may vary depend
20. tulenevatele teistele asjakohastele s tetele Latviski Ar o Lexmark International Inc deklarg ka dis produkts atbilst Direktivas 1999 5 EK b tiskaj m prasibam un citiem ar to saistitajiem noteikumiem Lithuanian Lexmark International Inc deklaruoja kad Sis gaminys tenkina 1999 5 EB Direktyvos esminius reikalavimus ir kitas Sios direktyvos nuostatas Polski Firma Lexmark International Inc deklaruje z pe3n odpowiedzialnoceci e ten produkt spe nia podstawowe wymagania i odpowiada warunkom zawartym w dyrektywie 1999 5 WE Slovak Lexmark International Inc tymto vyhlasuje Ze tento vyrobok vyhovuje technickym po iadavk m a ialSim ustanoveniam smernice 1999 5 ES ktor sa na tento v robok vztahuj Slovens ina Druzba Lexmark International Inc s tem izjavlja da je ta naprava skladna z bistvenimi zahtevami in drugimi ustreznimi dolo ili direktive 1999 5 EC This product is in conformity with the protection requirements of EC Council directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibilityand safety of electrical equipment designed for use within certain voltage limits and on radio equipment andtelecommunications terminal equipment The Official Declaration of Conformity may be viewed at www lexmark com rtte Compliance is indicated by the following CE marking C This prod
21. 8 4 x 225 4 3 88 x 8 88 No 10 104 8 x 241 3 4 12 x 9 5 DL 110 x 220 4 33 x 8 66 C5 162 x 229 6 38 x 9 02 B5 176 x 250 6 93 x 9 84 No 7 3 4 98 4 x 190 4 3 88 x 7 5 No O Yes 1 No O Paper labels Letter 215 9 x 279 8 5 x 11 A4 210 x 297 8 27 x 11 69 No O Yes 1 No O Transparency films Letter 215 9 x 279 8 5 x 11 A4 210 x 297 8 27 x 11 69 Yes 50 Yes 1 Yes 50 33 Loading various paper types Input source capacity 250 sheet paper 550 sheet paper Size mm in tray Manual feeder tray optional Card stock No O Yes 1 No O Letter 215 9 x 279 8 5 x 11 A4 210 x 297 8 27 x 11 69 Folio 215 9 x 330 2 8 5 x 13 Legal 215 9 x 355 6 8 5 x 14 Executive 184 2 x 266 7 7 25 x 10 5 JISB5 182 x 257 7 2 x 10 Statement 140 x 216 5 5 x 8 5 A5 148 x 210 5 83 x 8 27 Maximum capacity may be reduced depending on paper thickness Feed envelopes one sheet at a time through the manual feeder The MFP is intended for occasional paper label printing only Feed one sheet at a time through the manual feeder Do not use vinyl labels with the MFP Feed card stock one sheet at a time through the manual feeder It must exit through the rear output slot Individual postcard sizes such as 4 x 6 are not supported Lexmark recommends full sized sheets of postcard stock designed for laser printers Warning Using unsupported media sizes may dam
22. FAX DEFAULTS is selected Press V Press A or Y repeatedly until Station ID is selected Press V Enter the fax machine number and press V to save Enter a name for the fax machine using the keypad and then press V to save For more information see Entering characters on page 50 Note e The name for the fax machine should not exceed 20 characters e The MFP does not support double byte characters for names such as Chinese Japanese or Korean You cannot enter a name using these languages Press Stop to return to the Ready prompt Customizing fax settings 49 Entering characters To enter a name for a fax job or the station ID use the alphanumeric keypad Press the appropriate key repeatedly until the character you want to use appears on the display Note e Toadda space press V e Togo back a space press A Characters 10 ABCabc2 DEFdef3 GHIghi4 JKLjkl5 MNOmno6 PQRSpqrs7 TUVtuv8 WXYZwxyz9 0 2 lt gt ES 0 lt O O OINI DO a AJOIN Canceling a fax job Under Fax press Options Press or V repeatedly until cancel appears on the top line of the display Press V Press A or V repeatedly until you see the job that you want to cancel and then press V a fF Q N Press 1 to verify that you want to cancel the job or 2 to return to the menu Canceling a fax job 50 Q Copying You can load an original document into the ADF or on
23. Found Restart the computer If the error message still appears after restarting the computer 1 Insert the Software and Documentation CD 2 Install the QLINK software Digital Line Detected Make sure the MFP is connected to an analog telephone line No dial tone Make sure cable connections for the following hardware are secure if applicable Power supply Telephone Handset Answering machine Check the telephone wall jack 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone plug a different telephone into the jack 4 If you still do not hear a dial tone connect the printer to a different telephone jack Line Busy No answer Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly Fax failed Resend the fax If the fax still fails see Cannot send or receive a fax on page 89 Scanner Locked Unlock Scanner 1 Open the top cover 2 Move the switch to the left of the scanner glass to the unlock position 31 Defective Print Cartridge 32 Unsupported Print Cartridge 33 Change Cartridge Remove the defective toner cartridge and install a new Lexmark toner cartridge For supplies information see on page 69 Error messages troubleshooting 91 Problem Solution 34 Short paper Make sure the correct media type and size have been selected for t
24. I TO rrap v rrpoi v CUHHOPPUWVETAI TTPOG TIG OUDIWSEIC ATIAITIOEIS KAI TIG AOITTEG oxerik g OIATAEEIS TNG EAAnvIK o ny ag 1999 5 EK Italiano Con la presente Lexmark International Inc dichiara che questo prodotto conforme ai requisiti essenziali e alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Espa ol Por medio de la presente Lexmark International Inc declara que este producto cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Portugu s A Lexmark International Inc declara que este produto est em conformidade com os requisitos essenciais e outras provis es da Directiva 1999 5 CE Eesky Spole nost Lexmark International Inc t mto prohla uje Ze tento v robek vyhovuje z kladn m pozadavk m a dal m ustanoven m smirnice 1999 5 EC kter se na tento vyrobek vztahuj Notices 96 Notices Malti B dan il mezz Lexmark International Inc tiddikjara li dan il prodott huwa konformi mar rekwiziti essenzjali u ma dispozizzjonijiet ohra rilevanti tad Direttiva 1999 5 KE Magyar A Lexmark International Inc ezennel kijelenti hogy ez a term k megfelel az 1999 5 EC direkt va alapvet k vetelm nyeinek s m s vonatkoz rendelkez seinek Eesti Kaesolevaga kinnitab Lexmark International Inc selle seadme vastavust direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist
25. Jam Tray 1 241 242 Paper Jam on page 81 242 xx Paper Jam Tray 2 251 xx Paper Jam Manual Feeder 251 Paper Jam on page 82 290 Scanner Jam ADF 290 291 292 Scanner Jam on page 83 291 Scanner Jam 292 Scanner Jam Note xx represents numbers specific to the jam Jams and misfeeds troubleshooting 76 200 201 Paper Jam CAUTION The fuser area is hot Avoid contact with the fuser area to prevent burns A 1 Press the access button on the left side of the MFP and open the front cover Warning Do not leave the print cartridge assembly exposed to direct light for an extended period of time Extended light exposure can cause print quality problems Jams and misfeeds troubleshooting 77 3 Remove the jammed paper by gently pulling it straight out Jams and misfeeds troubleshooting 78 5 Close the front cover 6 Press Start to resume printing Note If you receive a 200 20 paper jam at the start of a print job verify that the media settings match the acutal media size Jams and misfeeds troubleshooting 79 202 Paper Jam CAUTION The fuser area is hot Avoid contact with the fuser area to prevent burns A 1 Open the rear cover 3 Close the rear cover 4 Press Start to resume printing Jams and misfeeds troubleshooting 80 241 242 Paper Jam 1 Open the appropriate paper tray Note e Open Tray 1 for 241 Paper Jam Open Tray 2 for 242 Paper Jam e 242 Paper Jam will only occur when
26. Press V Sending a fax 44 Enter a fax number and then press v Using the numeric keypad press 1 for Yes if you have another number or 2 for No if you have entered the last number 8 Enter the time you want to send the fax and then press v Note At the designated time the fax numbers are dialed and the fax is sent to all of the designated fax numbers If the fax transmission is unsuccessful to any of the numbers on the broadcast list the unsuccessful numbers will be dialed again Adding a prefix before dialing Using the prefix feature you can dial an extension to reach an outside line or turn off call waiting before sending a fax From the control panel press Menu Press A or V repeatedly until Fax Defaults appears and then press v Press 4 or V repeatedly until Prefix appears and then press V Enter the prefix you want to dial before sending a fax and then press v a A Q N Press Stop to return to the Ready prompt Adding a pause while dialing Using the pause feature you can add a pause during dialing to wait for an outside line or navigate an automated telephone system While dialing the fax number press Redial Pause to insert a pause A pause is represented by a comma on the display Receiving a fax Receiving a fax automatically When the MFP is set to Auto Answer it answers an incoming fax on a specified number of rings Once the connection is established the MFP automatically receives t
27. SB attach only 55 Scanning documents using the computer USB attach only sseeuuusss 55 Configuring additional applications for scanning sseeeeeee 56 Scanning documents directly from an application USB attach only 56 Scanning text for editing OCR ooooooccccnnoncccnnnoncccnnnnoncnnnnnnnncncnnnnnnn cnn nennen nnne nennen 57 Customizing scan settings qe 58 Scanning over a NetWOFK eatur tae rcu ad rex Dor A 58 Understanding Scan Options aire eret resta sepas soc itc tam etd iu ud eduxi ic 59 Chapter 9 Maintaining the MFP eeeeeeeeeeeee eene nen 61 Removing a toner cartridge eon ener e 61 Installing a toner CAOS si ts mcrdemnssasleleeu baaeowenceness 62 AP EL EOS 63 Replacing the photoconductor isos ia 65 Cleaning the MEP ases tei dat oe aiuta ua ER OR acti UP imu a Se einen Eara iaaii 67 Cleaning the scanner glass ooococooocccnnccccncnonoccccnonnnnccnnnnnnnnnnnnnnnnnn nan n nn rca nr nn nana nnnnnnns 67 Cleaning the outside of the MFP sssesssssssseeeeeeeeneee enne nennen nnn 67 Cleaning the inside of the MFP sesionar 68 Ordering supplies AMA 70 Recycling Lexmark products ccccccccccccccccconocenocennnoninancnnncnnncnnn cnn nn r nn nn nn nnnrnnnnnn nn 70 Chapter 10 Troubleshooting cooonmnonccccconccccnncnononnnnnnnanacccnnnnnnnnnnnnnnnanas 71
28. Setting the network options X342n only sssssseseem 25 Using the MEP software T 26 Using Prnt Preis po ms 26 Using Presto PageManager USB attach only ooococcnnccccnnnncccccccconcccnnanancncnanncccnnnnno 27 Using OLINK USB attach only seccion isa ap 27 Chapter 4 Loading paper and original documents 28 Loading paper in the paper tray eeeesseeeseseseseeeeeenene nennen nnn nnne 28 Loading paper in the manual feeder oooooococccccccnonanonnnccncnonnnnnnnnnncnnnnnnnnnnnnnnnn rra 32 Contents 3 Loading various paper typeS eM a as 33 Setting the paper type and SIZE i 35 Using the control panel sek mm 35 B inebip Tesnst ge Cmm 35 Loading original documents into the ADF sssssee 36 Loading original documents on the scanner glasSS oooccccconcccccnccccccnananannnccnononnnnnannnnnno 37 Selecting an output locatiOn iuucieee inertem crei ign kn ka d natnn trst SRRkh nA MER nnne 38 uci 39 iso AA e 39 Printing an envelope PA 39 Printing transparencies suscita 40 Printing collated copies e Roc rm 40 Printing multiple pages on one Sheet ccccceeeeeeeeeee cece ee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeennees 40 Printing the last page first reverse order eseeeeeeeeeneen 41 Chapter NICE re ee eee oe 42 nn LEE EMI EE 43 Sending a fax automatically essssssssssseee e
29. Tray 2 is installed e Tray 2 is optional and may be purchased separately Jams and misfeeds troubleshooting 81 3 Insert the paper tray 4 Press Start to resume printing Note If you receive a 241 18 paper jam at the start of a print job verify that the media settings match the acutal media size 251 Paper Jam 1 Remove the jammed paper by gently pulling it straight out of the MFP 2 Press Start to resume printing Jams and misfeeds troubleshooting 82 290 291 292 Scanner Jam 1 Open the ADF top cover 2 Remove the jammed paper by gently pulling it straight out 3 Close the ADF top cover and then load the documents back into the ADF Note To prevent document jams use the scanner glass rather than the ADF for thick thin or a mixed set of documents 4 Press Start to resume Jams and misfeeds troubleshooting 83 Print and copy troubleshooting Problem Solution MFP does not print or See Display is not lit on page 72 respond Remove and reinstall the software For more information see on page 73 If you are scanning a document wait until scanning is complete before using the MFP Restart the computer Make sure the MFP is set as the default printer 1 Click Start gt Settings gt Printers and Faxes or Printers or Click Start gt Control Panel gt Printers and Other Hardware gt Printers and Faxes 2 Double click the Lexmark X340 X340n X342n icon 3 Click Prin
30. age the MFP Loading various paper types 34 Setting the paper type and size Using the control panel 1 2 O o JO OC A Press Menu Press A or Y repeatedly until PAPER SETUP appears on the top line of the display and then press y Press A or V repeatedly until Size Type appears on the top line of the display and then press V Press A or Y repeatedly until the paper source you want to use appears Press y Press A or Y repeatedly until the paper size you want to use is selected and then press y Press A or Y repeatedly until the paper type you want to use is selected Press y To return to the Ready prompt press Stop Note If you are printing from the computer continue with Using the control panel Using the computer O N OO BB QN With a document open click File gt Print Click Properties Options Setup or Preferences From the Paper Quality tab select the paper type from the Media drop down list Click the Advanced button Select the paper size Click OK Click OK Click OK Setting the paper type and size 35 Loading original documents into the ADF You can load up to 50 sheets of an original document into the ADF for scanning copying and faxing e Remove staples and paper clips from the original documents before loading into the ADF The ADF may not properly feed documents that are damaged or folded If this occurs use the scanner glass For more information see Loading original
31. anager e Scan share and organize photos and documents View edit send and back up files in many formats QLINK Scan to various applications Configure additional applications for scanning For more information see page 56 Customize scan settings For more information see page 58 Using Print Properties Print Properties is the software that controls the printing function when the printer is connected to a computer You can change the settings in Print Properties based on the type of project you want to create Opening Print Properties You can open Print Properties from almost any program 1 With a document open click File Print 2 From the Print dialog click Properties Preferences Options or Setup Using the Print Properties tabs Tab Options Layout Select the orientation of the document on the printed page portrait or landscape Choose the order to print the pages Choose the number of pages to print per sheet Paper Quality Choose the paper source Specify the type of paper loaded Watermark Add edit or remove a watermark Profiles Add personal profiles About Lists copyright and file versions Using the MFP software 26 Using Presto PageManager USB attach only Use Presto PageManager to scan share and organize photos and documents To open Presto PageManager click Start gt Programs or All Programs gt Lexmark Applications Presto Pag
32. aper in the paper tray 31 Loading paper in the manual feeder Use the manual feeder to print transparencies labels envelopes or card stock You may also use the manual feeder to make short runs of paper types or sizes that are not currently loaded in the paper tray For information on acceptable print media to use in the manual feeder see Loading various paper types on page 33 1 Make sure e You use paper designed for laser printers e The paper is not used or damaged e f you are using specialty paper you follow the instructions that came with it e You do not force paper into the MFP e Set the correct paper type and size in the control panel or using the computer For more information see Setting the paper type and size 2 Place a single sheet of paper face up with the leading edge first into the center of the manual feeder and adjust the paper guides to the paper width The MFP automatically engages the print media Loading paper in the manual feeder 32 Loading various paper types Input source capacity 250 sheet paper 550 sheet paper Size mm in Plain paper Letter 215 9 x 279 8 5 x 11 A4 210 x 297 8 27 x 11 69 Folio 215 9 x 330 2 8 5 x 13 Legal 215 9 x 355 6 8 5 x 14 Executive 184 2 x 266 7 7 25 x 10 5 JISB5 182 x 257 7 2 x 10 Statement 140 x 216 5 5 x 8 5 A5 148 x 210 5 83 x 8 27 tray Yes 250 Manual feeder Yes 1 LUCA Ce El Yes 550 Envelopes No 9 9
33. ave Select a destination you want to send to and click OK Edit and save the document Scanning text for editing OCR 57 Customizing scan settings 1 a Ff W N Open QLINK e Double click the QLINK icon on the desktop e Click Start gt All Programs gt Lexmark gt Lexmark X34x Series gt QLINK Select the destination you want to scan to Click Edit Adjust the scan settings Click OK Scanning over a network oa Aa W Ww Note Only available on the X342n connected to a network Type the IP address of the MFP in the address line of your browser and then press Enter If the Java applet screen appears click Yes Note The IP address can be found on the network setup page For more information see Printing a network setup page X342n only Click Scan Profile Click Create Scan Profile Select your scan settings and then click Next Select a location for saving the scanned output file somewhere on your computer Enter a profile name The profile name is the name that will appear on the Scan Profile list on the MFP control panel when the scan button is pressed Click Submit Review the instructions on the Scan to PC screen A shortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents a Goto the MFP and place your original document in the ADF face up long edge first b Press followed by the shortcut number on t
34. ckground Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Tells the MFP the color of the original documents You can select Gray BW Black and White or Color Original Size Opens a field where you can select the size of the document you are going to scan Understanding Scan options 59 Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Darkness Adjusts how light or dark your scanned documents will turn out Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Understanding Scan options 60 e Maintaining the MFP Removing a toner cartridge 1 Press the access button on the left side of the MFP and open the front cover 2 To remove the toner cartridge a Press the button on the print cartridge assembly b Remove the toner cartridge using the handle To return the empty toner cartridge see Recycling Lexmark products on page 70 for more information
35. cts programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility O 2006 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible CAUTION Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power cord or telephone during a lightning storm Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched telephone network Refer service or repairs other than those described in the operating instructions to a professional service person This product is designed t
36. ddition using the X342n you can scan the document back to your computer over the network You can load an original document into the ADF or on the scanner glass ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single page Note Do not load postcards 4 x 6 cards small items or ae CRINE Sd CU d ig thin media such as magazine clippings or carbonless cli in s or carbonless paper g paper into the ADF Place these items on the scanner pping paper glass Scanning 54 Scanning documents using the control panel USB attach only 1 Make sure e The computer is on e The computer is attached to the MFP e The software has been loaded onto the computer 2 Load an original document face up into the ADF or face down on the scanner glass Note Do not load postcards index cards small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass From the control panel press Scan Press A or V repeatedly until the application you want to use appears Note e f you do not see the application you want to use configure additional applications for scanning For more information see Configuring additional applications for scanning on page 56 e Adjust the scan settings using the computer For more information see Customizing scan settings on page 58 5 Press Start The MFP scans the document 6 If prompted press 1 for yes
37. ding the scan job To change the scanning resolution to a lower value 1 From the control panel press Scan 2 From the QLINK dialog on the computer screen select the location you want to use Click Edit Under Resolution select a lower number Click OK Click Scan Now oa kf o Scan was unsuccessful Restart the computer Remove and reinstall the software For more information see Removing and reinstalling the drivers software on page 74 Partial document scans Make sure the document is loaded correctly into the ADF or on the scanner glass For more information see Scanning on page 54 Make sure that the paper size settings match the paper in the tray For more information see Setting the paper type and size on page 35 Scan troubleshooting 88 Fax troubleshooting Problem Solution Cannot send or receive a fax Check the display If there is an error message see Error messages troubleshooting on page 91 Make sure cable connections for the following hardware are secure if applicable Power supply Telephone e Handset Answering machine Check the telephone wall jack 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone plug a different telephone into the jack 4 If you still do not hear a dial tone connect the printer to a different telephone jack Place a test call to the telephone number to which you want to
38. e in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult your point of purchase or service representative for additional suggestions The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device use a properly shielded and grounded cable such as Lexmark part number 12A2405 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Any qu
39. eManager To access the Presto PageManager Help 1 Open Presto PageManager 2 Click Help Help Using QLINK USB attach only With QLINK you can e Scan to various applications e Configure additional applications for scanning For more information see page 56 e Customize scan settings For more information see page 58 To open QLINK use one of the following methods e From the MFP control panel press Scan e Double click the QLINK icon on the desktop e Click Start gt Programs or All Programs gt Lexmark gt Lexmark X34x Series gt QLINK Scan to MFP Display Driginal Ima Driginal Size Resolution SR EE Scan To File To File Photo Letter 100 a Outlook Express Email Photo Letter 100 y Microsoft Paint Paint Photo Letter 100 ES Acrobat Reader Acrobat Photo Letter 100 Microsoft Word Word Photo Letter 100 aj Microsoft Excel Excel Photo Letter 100 New Application Scan Now Using the MFP software 27 e Loading paper and original documents Loading paper in the paper tray 1 Make sure e You use paper designed for laser printers e The paper is not used or damaged e f you are using specialty paper you follow the instructions that came with the paper e You do not force paper into the MFP e Set the correct paper type in the control panel or using the computer For more information see Setting the paper type and size 2 Remove the paper tray Loading paper and original documen
40. ectrical and Electronic Equipment WEEE directive B The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Laser advisory label A laser notice label may be affixed to this MFP LUOKAN 1 LASERLAITE VAROITUS Laitteen k ytt minen muulla kuin t ss k yttoohjeessa mainitulla tavalla saattaa altistaa k ytt j n turvallisuusluokan 1 ylitt v lle n kym tt m lle lasers teilylle KLASS 1 LASER APPARAT VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan avn ndaren uts ttas f r osynlig laserstr lning som verskrider gr nsen f r laserklass 1 Laser notice This MFP is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class I 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The MFP contains internally a Class IIIb 3b laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770 795 nanometers The laser system and MFP are designed so there is never any human access to laser radiation above a Class level during normal operation u
41. eets of plain paper continuously Note If problems such as excessive curl occur when using the front output tray try using the rear output slot Rear paper exit You can use the rear paper exit for all paper types however for envelopes labels card stock and transparencies using this slot is recommended To use the rear paper exit open the rear cover Paper is output face up through the rear paper exit with the last page on the top To avoid paper jams do not open or close the rear cover while printing Selecting an output location 38 e Printing T Printing a document Load paper With a document open click File Print Click Properties Options Setup or Preferences Adjust the settings Click OK Click OK or Print oa Aa O N a Printing an envelope 1 Load an envelope face up in the manual feeder Note Make sure the envelope flap is face down With a document open click File gt Print Click Properties Options Setup or Preferences From the Layout tab select Landscape Note e Most envelopes use landscape orientation e Make sure the same orientation is also selected in the software application From the Paper Quality tab select the paper source Select Envelope from the Media drop down list Click the Advanced button Select the envelope size loaded and click OK Click OK o ON O 0 Printing 39 10 Click OK or Print Printing transparencies 1 Load transparencies N
42. ene nnne 43 Sending a fax manually dee m tm 43 Sending a fax to a group broadcast fax ssssssen 44 Sending a fax at a scheduled time delay send ssssssseeees 44 Adding a prefix before dialing are te oce etre di 45 Adding a pause while dialing eseeseeseseeeeeeeeeeee enne 45 FSCS VIN ATAK quc 45 Receiving a fax automatically 1 rire rre meccanici a s Fa dk 45 Receiving a fax manually e 46 F rwarding Taxes ad iria 46 Printing fax activity reports aes cs case hac enis stg cu cua nete ax eto asas cima GI sese SEU Dn anatase 47 Customizing fax settings MERE TT 47 Setting UP SNOrCUIS siria 47 Using the Speed Dial buttons seseessseseeeeeeeee nennen nenne 48 Using the Phone BOOK suicidio lic it ici 48 i adgskipzNolcuneni ip etr 49 Setting the Station iC 49 e f T e PP A 50 Canceling a tax Job m ieai E NEEE E a E end 50 Chapter 7 COPYING asas deae a e een ee ree ee 51 Contents 4 Making a C16 9 e 51 Collating OC SS T 52 Copying multiple pages onto a single sheet Paper Saver seesssssss 52 Enlarging or reducing an image ooooooccccccccnononccccncnonononnnncnnnnnnnnnnnnnnnnr nn rra nenes 53 Chapter 8 Scania Nara 54 Scanning documents using the control panel U
43. ess Back repeatedly to return to the Ready prompt NO of 5 W Nx Toner specs AaBbCc AaBbGc AaBbCe AaBbCc AaBbCc Replace the toner cartridge For more information see Installing a toner cartridge on page 62 Clean the inside of the MFP For more information see Cleaning the inside of the MFP on page 68 Print irregularities Use only new dry paper AaBbCc You may be able to temporarily extend the toner cartridge life by AaBbOc redistributing the toner For more information see Redistributing toner on A page 63 if this does not work install a new print cartridge For more AaBbCc information see Installing a toner cartridge on page 62 AaBbCc AaBbCc Vertical lines Replace the photoconductor For more information see Replacing the ABbC photoconductor on page 65 BDO You may be able to temporarily extend the toner cartridge life by lt redistributing the toner For more information see Redistributing toner on aBbC page 63 if this does not work install a new toner cartridge For more aBbC information see Installing a toner cartridge on page 62 aBbC Print quality troubleshooting 85 Problem Solution Horizontal stripes Replace the toner cartridge For more information see Installing a toner AaBbC cartridge on page 62 AaBbCc AaBbCc AaBoCc A ADKMA AaDDUC Gray background For copies adjust the darkness s
44. ess Fax Press to get a dial tone Sending a fax 43 Enter a fax number press Speed Dial 1 2 3 4 or 5 or press Phone Book to select a number Note e f you do not have a Speed Dial list but want to create one see Setting up shortcuts on page 47 e f you do not have a Phone Book list but want to create one see Using the Phone Book on page 48 When you hear the fax tone press Start The control panel prompts you for another page If prompted press 1 for yes if you have more pages or 2 for no if you have finished scanning the entire document Sending a fax to a group broadcast fax You can send a fax to as many as 8 people at once o0 FP WO Ns Note You cannot save this group in the Phone Book Load an original document into the ADF or on the scanner glass From the control panel press Fax Under Fax press Options Press A or Y repeatedly until Broadcast appears and then press v Press V Enter a fax number and then press v Using the numeric keypad press 1 for Yes if you have another number or 2 for No if you have entered the last number Sending a fax at a scheduled time delay send Using the delay send feature you can scan a document now and fax it at a later time a A Q N Load an original document into the ADF or on the scanner glass From the control panel press Fax Under Fax press Options Press A or V repeatedly until Delay send appears and then press v
45. ested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts CAUTION Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports Your product uses a laser CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Your product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions This symbol indicates the presence of a hot surface or component CAUTION To reduce the risk of injury from a hot component allow the surface to cool before touching Conventions Note A note identifies something that could help you CAUTION A caution identifies something that could cause you harm Warning A warning identifies something that could damage your product hardware or software Contents lvV Chapter 1 Finding information about the MFP 7 Chapter 2 Setting up Ihe MPP ias ad 9 Installing an overlay for another la
46. estions regarding this compliance information statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXx If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and Notices 94 Notices modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For produc
47. ettings by pressing Darkness from the control panel AaBbCc AaBbCc For prints adjust the darkness settings from the control panel menu AaBbCc 1 From the control panel press Menu AaBbCc 2 Press A or W repeatedly until MACHINE SETUP appears AaBbCc 3 Press J 4 Press A or V repeatedly until Toner Dark appears 5 Press Jf 6 Press A or VW repeatedly to adjust the darkness settings 7 Press y to save the settings 8 Press Back repeatedly to return to the Ready prompt Replace the toner cartridge For more information see Installing a toner cartridge on page 62 Toner smear Clean the inside of the MFP For more information see Cleaning the inside of the MFP on page 68 AaBbCc AaBbCc Make sure that the paper type settings match the paper in the tray For AaBbCc more information see Setting the paper type and size on page 35 A 0Cc Aa Replace the toner cartridge For more information see Installing a toner cartridge on page 62 Page skew Make sure the paper guides in the tray are aligned with the edges of the paper For more information see Loading paper in the paper tray on AaBbCc page 28 AaBbCc AaBb Make sure the paper guides for the manual feeder are aligned with the Cc edges of the paper For more information see Loading paper in the A A aBbCe manual feeder on page 32 aBbCc Print quality troubleshooting 86 Problem Solution Wrinkles or creases
48. he existing print job For more information see Setting the paper type and size on page 35 Press Start to resume printing Note Pressing Start may truncate the print job or Press Stop to cancel the job Note You cannot cancel an incoming fax 37 Insufficient Collation Area 38 Memory Full The MFP does not have enough memory to process the job Press Start to resume printing or Press Stop to cancel the job Note Clearing the error message in this way may cause some of the job to be lost You cannot cancel an incoming fax If possible break larger jobs into smaller jobs Turn Collate off For more information see Printing collated copies on page 40 84 Photoconductor Near Life Press Start to clear the message and return to the previous status Press Stop to cancel the job Note You cannot cancel an incoming fax Replace the photoconductor For more information see Replacing the photoconductor on page 65 84 Replace Photoconductor Replace the photoconductor For more information see Replacing the photoconductor on page 65 Note Normal printing will not resume until the photoconductor has been replaced 88 Toner Low Press Start to resume printing Press Stop to cancel the job Extend the life of the toner cartridge by redistributing the toner For more information see Redistributing toner on page 63 If the error message reappears after redist
49. he fax Receiving a fax 45 Receiving a fax manually We recommend using this feature when the fax and the telephone share a telephone line Choose which incoming faxes to accept by setting the MFP to manual answering mode 1 Deselect Auto Answer a From the control panel press Fax Press Menu c Press 4 or Y repeatedly until FAX ADVANCED appears and then press V Auto Answer appears d Press V e Press 7 or Y repeatedly until No appears on the bottom line of the display and then press V f Toreturn to the Ready prompt press Stop When the telephone rings press Z If you hear a fax tone press Start The MFP receives the fax Forwarding faxes Use the fax forwarding feature if you are going to be away but still want to receive faxes There are three fax forwarding settings Off Default Forward The MFP sends the fax to the designated fax number Forward and Print The MFP prints the fax and then sends it to the designated fax number Setting up fax forwarding N o0 BO Nr From the control panel press Fax Press Menu Press A or Y repeatedly until FAX ADVANCED is selected Press V Press A or Y repeatedly until Fax Forwarding is selected Press V Press A or V repeatedly until Forward or Fwd and Print is selected Forwarding faxes 46 8 Press V 9 Enter the number to which you want to forward the fax 10 Press V Printing fax activity reports oar WO N From the control panel pres
50. he handle 5 Unpack the photoconductor kit 6 Install the toner cartridge into the new photoconductor Note The toner cartridge snaps into place when correctly installed 7 Reinstall the print cartridge assembly 8 Press and hold Stop for three seconds to reset photoconductor recount 9 Close the front cover Heplacing the photoconductor 66 Cleaning the MFP To maintain print quality follow these cleaning procedures each time the toner cartridge is replaced or if print quality problems occur Warning Do not put water directly on the MFP or use ammonia based cleaners or volatile solvents such as paint thinner on the MFP Cleaning the scanner glass 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the top cover 3 Wipe the surfaces of the scanner glass and ADF until they are clean and dry 4 Wipe the underside of the white top cover and white sheet until it is clean and dry 5 Close the top cover Cleaning the outside of the MFP Wipe the outside surface of the MFP with a soft clean lint free cloth If you dampen the cloth slightly with water be careful not to let any water drip onto or inside the MFP Cleaning the MFP 67 Cleaning the inside of the MFP CAUTION The fuser area is hot Avoid contact with the fuser area to prevent burns A Warning While cleaning the inside of the MFP be careful not to touch the transfer roller located under the toner cartridge Oi
51. he keypad or touch Profiles on the home screen Scanning over a network 58 c After you enter the shortcut number the scanner will scan and send the document to the directory or application you specified If you touch Profiles on the home screen locate your shortcut on the list 9 Return to your computer to view your file Your output file is saved in the location you specified or launched in the application you specified Understanding Scan options To change the options for the scan to PC Profile you must click the Quick Setup box and select Custom Quick Setup lets you select preset formats or customize your scan job settings You can select Custom Photo Color JPEG Text BW PDF Photo Color TIFF Text BW TIFF Text Photo BW PDF Text Photo Color PDF Format Type Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Compression Sets the compression format used to compress the scanned output file Default Content Tells the MFP the original document type Choose from Text Text Photo or Photo Content affects the quality and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white ba
52. hicker documents such as books 16 Power switch Turn the MFP on or off 17 Power supply port Connect the MFP to a power source 18 Dust cover Protect longer sizes of paper that may extend beyond the edge of the MFP 19 Rear cover Remove heavier paper from the printer as it exits 20 Ethernet port Connect the MFP to a network using an ethernet cable Note This port is only available on the X342n The ethernet port and the USB port cannot be used at the same time 21 USB port Connect the MFP to a computer using a USB cable 22 LINE port 2 Connect the MFP to an active telephone line to send and receive faxes 23 EXT port fj Connect the MFP to a telephone or answering machine 24 Handles Lift the MFP Understanding the parts of the MFP 19 Using the control panel buttons The display shows e MFP status e Messages e Menus 4 O A O 9 O O O N wi 12 11 10 98 Press To 1 Copy Access the Copy mode to make copies Note The mode is selected when the button light is on 2 Fax Access the Fax mode to fax Note The mode is selected when the button light is on 3 Scan Access the Scan mode to scan Note The mode is selected when the button light is on 4 Scale Control the size of a copied document as compared to its original size Collate Control the sequence in which multiple page jobs are completed 6 Options Copy Adjust the paper source Adjust the paper saver setting
53. ing on your country or region Getting the MFP ready to copy The X340 X340n X342n can be used as a stand alone copier and does not require additional setup or connection to a computer or a network Getting the MFP ready to copy 16 Learning about the MFP Understanding the parts of the MFP ee 3 4 14 x A LA Cd i EM e Oe 12 8 Use the To 1 ADF paper support Extend to support longer media Paper guides Make sure paper feeds correctly 3 Automatic Document Copy scan or fax multiple page documents Feeder ADF 4 Top cover Access the scanner glass Control panel Operate the MFP For more information see Using the control panel buttons on page 20 6 Output paper support Hold longer paper in the front output tray Learning about the MFP 17 Use the To 7 Front output tray Hold paper as it exits the MFP 8 Front cover Access the toner cartridge 9 Paper tray Load paper automatically 10 Manual feeder Load paper manually 11 Paper level indicator Verify the level of paper in the paper tray 12 Access button Release the front cover 13 Scanner glass Scan copy or fax a single page document 14 Scanner lock Lock the scanner unit during transport Understanding the parts of the MFP 18 Na 23 55 21 19 Use the To 15 Rear hinges Lift the top cover to fit t
54. l from your fingers can affect print quality 1 Turn the MFP off unplug the power cord and then wait for the MFP to cool down 2 Open the front cover and pull on the handle to remove the print cartridge assembly Warning Do nottouch the green photoconductor drum 3 Place the print cartridge assembly on a clean dry surface Cleaning the MFP 68 4 With a dry lint free cloth wipe away any dust and spilled toner from the print cartridge area Warning To prevent damage to the print cartridge assembly do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary e Do not touch the black transfer roller 5 Reinsert the print cartridge assembly and close the front cover 6 Plug in the power cord and turn the MFP on Cleaning the MFP 69 Ordering supplies To order supplies or to locate a dealer near you visit our Web site www lexmark com Part number Item Average yield X340A11G Return program toner cartridge 2500 standard pages X340 X340n X342n X340H11G High yield return program toner cartridge X342n 6000 standard pages X340H22G Photoconductor kit Up to 30 000 pages X340A21G Toner Cartridge X340 X340n X342n 2500 standard pages X340H21G High yield toner cartridge X342n 6000 standard pages Declared yield value in accordance with ISO IEC 19752 Based on approximately 5 coverage Recycling Lexmark products To retu
55. line or can have them removed by calling the German network provider Normally metering pulses are not provided unless specifically requested by the subscriber at the time of installation Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 80D1877 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland German GS mark notice Model Lexmark X34x Series Machine type 7003 xxx Mailing address Lexmark Deutschland GmbH Postfach 1560 63115 Dietzenbach Physical address Lexmark Deutschland GmbH Max Planck StraBe 12 63128 Dietzenbach Phone 0180 564 56 44 Product Information Phone 01805 00 01 15 Technical Support E mail internet lexmark de Notices 99 Notices Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 1 meter average sound pressure dBA Printing 52 Scanning 48 Copying 52 Idling 30 Printer energy consumption The following table documents the power consumption characteristics of the printer Mode Description Power consumption Printing Printer is generating hard copy output 420 W Ready Printer is waiting for a print job 70W Power Saver Printer is in energy saving mode 13W Off Printer is plugged into a
56. mbers you would like to have dialed before each telephone number 8 Press y 9 Press Stop to return to the Ready prompt If you used a Speed Dial button Check to make sure it has been programmed for the number that you wish to dial For more information see Setting up shortcuts on page 47 Asan alternative dial the telephone number manually MFP receives a blank fax Ask the sender to verify the original document was loaded correctly Check the toner cartridge and replace it if necessary Received fax has poor quality Ask that the sender Check that the quality of the original document is satisfactory Resend the fax There may have been a problem with the quality of the telephone line connection ncrease the fax scan resolution Fax troubleshooting 90 Error messages troubleshooting Problem Solution Change Media Press 1 to change the size and or type of media or press 2 to ignore the error message Note To continue the job press Start To cancel the job press Stop Close Front Door Close the front cover until it locks Load Manual Load print media into the manual feeder For more information see Loading paper in the manual feeder on page 32 Load Media Load paper in the paper tray For more information see Loading paper in the paper tray on page 28 USB Not Connected Check the USB connection at the MFP and at the computer QLINK Not
57. ndows 2000 Note Drivers for Windows XP x64 bit Edition are available at www lexmark com 1 Insert the Software and Documentation CD Follow the instructions on the screen Connect the USB cable and turn on the printer The Plug and Play screen appears and a printer object is created in the printers folder of the computer If the software installation screen does not appear 1 From the desktop double click My Computer For Windows XP click Start to access the My Computer icon 2 Double click the CD ROM drive icon If necessary double click setup exe Getting the MFP ready to print and scan 12 3 When the software installation screen appears click Install or Install Now 4 Follow the instructions on the computer screen to complete the installation Installing the software for network attach X342n only You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD e Windows 2003 e Windows 2003 x64 e Windows XP e Windows XP x64 e Windows 2000 Note Drivers for Windows XP x64 bit Edition are available at www lexmark com 1 Connect the ethernet cable and turn on the printer Insert the Software and Documentation CD Follow the instructions on the screen The Plug and Play screen appears and a printer object is created in the printers folder of the computer Note The ethernet connection will not work if the USB connection is being used O
58. nguage oooooocccccccconononoccnnnnnononanannnnnnnnnnnnnnnnnnnnnnnnnnnnnns 10 Installing ari additional paper WAY eiii eee s ene ensnn tnm chen nha nae eR ERE Gd 11 Getting the MFP ready to print and scan occccconccccnononcccnnnnoncnnnnnnnncnnnnnnnnnnn nan ncnnnnannccnnnns 12 Installing the software for USB attach oooooccccnnncccccnnnnoccccnonanccnnnnnnconnnnnnn corona ncnnnnnnnno 12 Installing the software for network attach X342n only sseesessse 13 Getting the MFP ready to Tax 52 ipei ri 14 Connecting directly to a telephone wall jack ssese 14 Connecting to a telephone cccccooccccncnoccccnonancccnnnnnncnnnnanonnnnnnnnnnnn nennen nnne nnne nen 15 Getting the MFP ready to COPY eiii a 16 Chapter 3 Learning about the MFP eese 17 Understanding the parts of the MFP ssseeseeesseseeeeeenener nnne nnne 17 Using the control panel buttons oooomniccccnnnnonnononinnnncncnennnnnnnncncnn none 20 Using the control panel Moncada 22 Navigating the control panel menus ooomocccocononnnononcccnnnnnnnnnnnnnnnnnn nn nn nn nnnnnner ener 22 Printing a list of menu itemS cesante in 22 Printing a network setup page X342n only coooocccccnocccccnonococccnnnancnnnnnnncononanncnnnnnnnos 22 Changing the default mode iussus oe e li E eu bez pde cuba n uere ERA 24 Setting the Timeout option oon ante Der enis Ian er aope tra rer n crees ua eu DHE ad baa EE 24
59. nly one connection port can be used at a time If the software installation screen does not appear 1 From the desktop double click My Computer For Windows XP click Start to access the My Computer icon 2 Double click the CD ROM drive icon If necessary double click setup exe Getting the MFP ready to print and scan 13 3 When the software installation screen appears click Install or Install Now Follow the instructions on the computer screen to complete the installation Getting the MFP ready to fax You can connect the printer to equipment such as a telephone an answering machine or a computer modem If problems occur see Setup troubleshooting on page 72 Note The printer is an analog device that works best when directly connected to the wall jack Other devices such as a telephone or answering machine can be successfully attached to pass through the printer as described in the setup steps If you want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required You do not need to attach the printer to a computer but you do need to connect it to a telephone line to send and receive faxes You can connect the printer to other equipment See the following table to determine the best way to set up the printer Connecting directly to a telephone wall jack CAUTION Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched
60. o state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time itis sent and an identification
61. ote e f you are using the manual feeder load one transparency at a time e Make sure you use a transparency designed for laser printers With a document open click File Print Click Properties Options Setup or Preferences From the Paper Quality tab select the paper source Select Transparency from the Media drop down list Click the Advanced button Select the transparency size loaded and click OK Click OK Click OK or Print o o JO Oi F W NM Printing collated copies If you print multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Load paper With a document open click File Print From Copies select the Collate check box Click OK or Print Pb O N a Printing multiple pages on one sheet 1 Load paper 2 With a document open click File gt Print 3 Click Properties Options Setup or Preferences Printing transparencies 40 From the Layout tab select the number of pages per sheet from the Pages Per Sheet drop down list Click OK Click OK or Print Printing the last page first reverse order oun Aa O N Load paper With a document open click File gt Print Click Properties Options Setup or Preferences From the Layout tab select the Back to Front check box Click OK Click OK or Print Printing the last page first reverse order 41 Faxing You can load an original
62. pecialty media Misfeeds or skews Multiple sheets stick together Load a smaller amount of paper into the MFP See Loading various paper types on page 33 for more information about maximum loading amounts for each paper type Use only new unwrinkled paper Prepare the stack of paper for loading by flexing or fanning it back and forth Straighten the edges on a level surface Paper does not feed Make sure paper is loaded correctly For more information see Loading paper and original documents on page 28 Load a smaller amount of paper into the MFP See Loading various paper types on page 33 for more information about maximum loading amounts for each paper type Paper stacks poorly in the front output slot Extend the paper stop Do not let too much paper stack up in the front output slot Envelopes skew or fail to feed correctly Insert a single envelope in the manual feeder and make sure the guides are against both sides of the envelope Jams and misfeeds troubleshooting 75 Clearing a paper jam Use the following table to locate and clear the paper jam Note To avoid tearing the paper pull the paper out gently and slowly Message Location of jam Go to 200 xx Paper Jam MFP input sensor 200 201 Paper Jam on page 77 201 xx Paper Jam Between MFP input and exit sensors 202 xx Paper Jam Paper exit sensor 202 Paper Jam on page 80 241 xx Paper
63. ributing the toner replace the toner cartridge For more information see Installing a toner cartridge on page 62 200 xx Paper Jam 201 xx Paper Jam See 200 201 Paper Jam on page 77 202 xx Paper Jam See 202 Paper Jam on page 80 Error messages troubleshooting 92 Problem Solution 241 xx Paper Jam See 241 242 Paper Jam on page 81 242 xx Paper Jam 251 xx Paper Jam See 251 Paper Jam on page 82 290 Scanner Jam See 290 291 292 Scanner Jam on page 83 291 Scanner Jam 292 Scanner Jam 9 xx Service 1 Turn the power off for one minute 2 Turn the power on If the error message reappears call a Lexmark service representative For authorized service representatives in your area visit www lexmark com Error messages troubleshooting 93 Notices Y_ oo Electronic emission notices Federal Communications Commission FCC compliance information statement Part 15 The Lexmark X340 7003 100 X340n 7003 x050 and X342n 7003 110 have been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interferenc
64. rn Lexmark products to Lexmark for recycling 1 Visit our Web site www lexmark com recycle 2 Follow the instructions on the computer screen Ordering supplies 70 Troubleshooting QD e Setup troubleshooting on page 72 Jams and misfeeds troubleshooting on page 75 e Print and copy troubleshooting on page 84 e Print quality troubleshooting on page 85 e Scan troubleshooting on page 88 e Fax troubleshooting on page 89 e Error messages troubleshooting on page 91 Troubleshooting 71 Setup troubleshooting Incorrect language appears on 1 Press Menu the display 2 Press A or W repeatedly until MACHINE SETUP appears on the display 3 Press 4 Press A or W repeatedly until Language appears on the display 5 Press 6 Press A or W repeatedly until the language you want appears on the display Press Press Back repeatedly to return to the Ready prompt Turn off the MFP Disconnect the power supply cord from the wall outlet and then from the MFP 3 Plug the cord all the way into the MFP 4 Plug the cord into an electrical outlet that other electrical devices have been using 5 Turn on the MFP Software will not install If the software does not launch automatically when you insert the CD Display is not lit N 0 N 1 Close all open software applications 2 Temporarily disable any anti virus programs 3 Double click the My Computer icon For Windows XP click Start to access the My
65. s 7 Speed Dial buttons Access any of the first five programmed shortcuts Shift Access shortcuts 6 10 Note Press Shift and then press the first speed dial button to dial shortcut 6 Press Shift and then press the second speed dial button to dial shortcut 7 and so on 9 Options Fax Access the Broadcast function Delay sending a fax Cancel a fax 10 de On Off Hook Manually send or receive a fax Using the control panel buttons 20 Press To Redial Pause n Fax mode redial the last number entered Inserta three second pause in the number to be dialed to wait for an outside line or get through an automated answering system Enter a pause only when you have already begun programming the number 12 Phone Book Access any of the programmed shortcuts For more information on programming a shortcut see Setting up shortcuts on page 47 13 14 15 16 17 18 y e ee p 9 eco Y Y ooo S 90 loose OA 22 21 20 19 Use this To 13 wv e Scroll through menu options Decrease a number 14 A e Scroll through menu options ncrease a number 15 Choose the option that appears on the display e Save settings 16 Numeric keypad In Copy mode Select the number of copies you want to make In Fax mode Enter fax numbers Select letters when creating a Phone Book entry Type numbers to enter or edit the time or date on the display 17 Content Select
66. s typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipmen
67. s Fax Press Menu Press A or V repeatedly until REPORTS is selected Press V Press A or Y repeatedly until Fax Call log or Fax Job log is selected Press Y Customizing fax settings Setting up shortcuts To make sending faxes easier you can enter up to 99 shortcuts Pb OO N a al From the control panel press Fax Press Phone Book Press A or Y repeatedly until Edit is selected Press V Add appears on the display Press V Enter the shortcut number 1 99 and then press v Note e Shortcuts do not have to be entered in order e Shortcuts 1 10 can be accessed through the Speed Dial buttons For more information see Using the Speed Dial buttons on page 48 Printing fax activity reports 47 Enter the shortcut name using the keypad and then press V For more information see Entering characters on page 50 Note The MFP does not support double byte characters for names such as Chinese Japanese or Korean You cannot enter a name using these languages Enter a fax number and then press Y Using the numeric keypad press 1 for Yes if you have another number or 2 for No if you are finished Using the Speed Dial buttons You can access shortcuts 1 5 and 6 10 with the Speed Dial buttons These buttons are automatically programmed when you program shortcuts 1 10 For instructions on how to add shortcuts to the Phone Book see Setting up shortcuts on page 47 1 Load an original document into
68. ser maintenance or prescribed service condition Hot surface notice ARA E TERR AED MEAR CAT UE DAR f RARI VERAZ AE Notices 101 eo Index T A ADF loading original documents 36 paper capacity 36 broadcast fax 44 buttons control panel 20 C canceling fax job 50 using Stop button 22 card stock 34 cartridge error 91 cartridge toner installing 62 ordering 70 recycling 70 redistributing toner 63 removing 61 characters entering 50 Cleaning outside of MFP 67 cleaning inside of MFP 68 scanner glass 67 collating copies 40 52 connecting the MFP to a telephone 15 to a telephone wall jack 14 control panel installing another language overlay 10 using 20 control panel buttons 20 control panel menus Copy Defaults 23 Fax Advanced 23 Fax Defaults 24 navigating 22 Copy Defaults menu 23 copy troubleshooting 84 copying collated copies 52 documents 51 enlarging an image 53 reducing an image 53 D delay send 44 distinctive ring patterns 49 documents faxing 43 loading into ADF 36 loading on scanner glass 37 printing 39 scanning 55 E electronic emission statement 94 emission statement 94 enlarging an image 53 entering characters 50 envelopes loading 33 printing 39 error messages 200 Paper Jam 92 201 Paper Jam 92 202 Paper Jam 92 241 Paper Jam 93 242 Paper Jam 93 251 Paper Jam 93 Change Cartridge 91 Change Media 91 close
69. stemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Bij deze verklaart Lexmark International Inc dat dit product voldoet aan de essenti le eisen en aan de overige relevante bepalingen van richtlijn 1999 5 EG Francais Par la pr sente Lexmark International Inc d clare que le produit est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE Par la pr sente Lexmark International Inc d clare que ce produit est conforme aux exigences essentielles et aux autres dispositions de la directive 1999 5 CE qui lui sont applicables Svenska H rmed intygar Lexmark International Inc att denna produkt st r i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Dansk Undertegnede Lexmark International Inc erkl rer herved at f lgende produkt overholder de veesentlige krav og evrige relevante krav i direktiv 1999 5 EF Deutsch Hiermit erkl rt Lexmark International Inc dass sich dieses Produkt in Ubereinstimmung mit den grundlegenden Anforderungen und den anderen relevanten Vorschriften der Richtlinie 1999 5 EG befindet BMWi Hiermit erkl rt Lexmark International Inc die bereinstimmung des Produkts mit den grundlegenden Anforderungen und den anderen relevanten Festlegungen der Richtlinie 1999 5 EG Wien Me rnv rrapo ca Lexmark International Inc SnAwve T
70. t Lexmark gt Lexmark Software Uninstall Follow the instructions on the computer screen to remove the software Restart the computer If any Add New Hardware screens appear click Cancel Eject and reinsert the software CD Reconnect the USB cable to the computer If the software installation screen does not appear 1 From the desktop double click My Computer For Windows XP click Start to access the My Computer icon Double click the CD ROM drive icon If necessary double click setup exe When the MFP software installation screen appears click Install or Install Now Follow the instructions on the computer screen to complete the installation Setup troubleshooting 74 Jams and misfeeds troubleshooting Follow these tips to help prevent document and paper jams e Use only recommended print materials e Do not mix paper types in the paper tray e Do not use creased damp or curled paper e Flex fan and straighten the paper before loading e Make sure the adjustable paper guides are positioned correctly e Make sure the recommended print side has the correct orientation when loading paper in the paper tray and the manual feeder e Do not overload the paper tray The paper should be below the max fill line on the inside wall of the paper tray e Do not remove the paper from the tray while printing Symptom Solution Paper jam Clear the paper jam See Clearing a paper jam on page 76 Paper or s
71. t may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment PC associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt Notices 98 Notices The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Using this product in Germany This product requires a German billing tone filter Lexmark part number 14B5123 to be installed on any line which receives metering pulses in Germany Metering pulses may or may not be present on analog lines in Germany The subscriber may request that metering pulses be placed on the
72. te You can also change your scan default settings for this application 7 Click OK Scanning documents directly from an application USB attach only You can scan documents directly from applications that are TWAIN and WIA compliant See the application Help for more information Scanning documents directly from an application USB attach only 56 Scanning text for editing OCR Use the Optical Character Recognition OCR software feature to turn scanned images into text that you can edit with a word processing or spreadsheet application 1 10 11 Make sure ABBYY FineReader is installed Note ABBYY FineReader installs as part of the MFP software during initial setup To verify that it has been installed correctly click Start gt Programs or All Programs ABBYY FineReader 6 0 Sprint and make sure that ABBYY FineReader is listed Load an original document face up into the ADF or face down on the scanner glass Click Start gt Programs or All Programs gt Lexmark Applications gt Presto PageManager PageManager appears with the Scan Buttons dialog Presto Scan Buttons El OCR From the Scan Buttons dialog click 23 Note If the Scan Buttons dialog does not appear press F9 From the Scan Manager dialog click Preview Adjust the scan settings as desired Note For best results select Black and White instead of color Click Scan ABBYY FineReader appears From the toolbar click Read Click S
73. ter and make sure no check mark appears next to Pause Printing 4 Make sure a check mark appears next to Set As Default Make sure the front cover is closed Make sure the toner cartridge is installed correctly For more information see Installing a toner cartridge on page 62 Disconnect the USB cable and then reconnect it Print speed is slow Close all applications not in use Minimize the number and size of graphics and images in the document If you are using the manual feeder this is normal Print and copy troubleshooting 84 Print quality troubleshooting Light or faded print AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc You may be able to temporarily extend the toner cartridge life by redistributing the toner For more information see Redistributing toner on page 63 Install a new toner cartridge For more information see Installing a toner cartridge on page 62 Only use new dry paper Make sure the front door is securely latched on both sides For copies adjust the darkness settings by pressing Darkness from the control panel For prints adjust the darkness settings from the control panel menu 1 From the control panel press Menu Press A or W repeatedly until MACHINE SETUP appears Press J Press A or W repeatedly until Toner Dark appears Press y Press A or W repeatedly to adjust the darkness settings Press y to save the settings 8 Pr
74. the ADF or on the scanner glass From the control panel press Fax Press a Speed Dial button a Press Speed Dial 1 2 3 4 or 5 for the first five shortcuts b Press Shift and then press Speed Dial 1 2 3 4 or 5 for shortcuts 6 10 Note Shift Speed Dial 1 is shortcut 6 Shift Speed Dial 2 is shortcut 7 and so on Press V Press Start Using the Phone Book To access the Phone Book menu press Phone Book Use this To Edit Edit an individual shortcut create a new shortcut or delete a shortcut Search Search for shortcuts by number or by name To search by shortcut number press followed by the two digit shortcut and then press y To search by name press the number that contains the first letter of the desired shortcut name and then press A or W to scro l through the shortcuts When the name you want is selected press y Print Print all shortcuts 1 99 listed in the Phone Book Customizing fax settings 48 Setting the distinctive ring SAN OO RAON From the control panel press Fax Press Menu Press A or Y repeatedly until FAX DEFAULTS is selected Press V Press A or Y repeatedly until Distinct Ring is selected Press V Press A or V repeatedly until the setting you want is selected Press A or V to turn the setting on or off Press V to save the setting Setting the Station ID O N Oo BB OQ N From the control panel press Fax Press Menu Press or Y repeatedly until
75. the scanner glass ADF Scanner glass Use the ADF for multiple page documents Note Do not load postcards 4 x 6 cards small items or thin media such as magazine clippings or carbonless paper into the ADF Place these items on the scanner glass Use the scanner glass for single page documents postcards 4 x 6 cards small items or thin media such as magazine clippings or carbonless paper Making a copy 1 Load paper Note If you are using a paper size other than letter or A4 select the paper type and size using the control panel For more information see Setting the paper type and size on page 35 Copying 51 Load the original document face up into the ADF or face down on the scanner glass From the control panel press Copy Enter the number of copies you want to print a B W N Press Start Collating copies If you make multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Load the original document face up into the ADF or face down on the scanner glass From the control panel make sure Copy mode is selected Using the numeric keypad enter the number of copies you want to print Under Copy press Collate repeatedly until on appears Press Y oa Ff WO N a Press Start Copying multiple pages onto a single sheet Paper Saver The Paper Saver feature lets you copy consecutive pages
76. the type of material being copied or faxed Select one of the following choices Text Mixed text and photo Photo 18 Start Start a copy scan or fax job depending on which mode is selected Using the control panel buttons 21 Use this To 19 Stop Return settings to their default values depending on which mode is selected Cancel a copy scan or fax job Exit a menu 20 Darkness Select one of five darkness settings 21 Menu Display a control panel menu or submenu 22 Back Return to the previous menu without saving any changes Note Press before pressing Back to save your settings Using the control panel menus Navigating the control panel menus a Ff Q N Press Menu Press A or W repeatedly until the menu you want appears and then press v Press A or W repeatedly until the menu option you want appears and then press v Press A or W repeatedly until the setting you want appears Press V to save the setting Printing a list of menu items 1 From the control panel press Menu Press A or Y repeatedly until REPORTS appears and then press v Press A or W repeatedly until Print Menus appears and then press v The MFP prints a list of all available menus and default settings Printing a network setup page X342n only You can print a network setup page to review the network settings Note This menu item is only available when the USB cable is unplugged
77. tons on the MFP and then press down until the overlay locks into place Installing an overlay for another language 10 Installing an additional paper tray Your MFP supports one optional paper tray that lets you load up to 550 sheets of paper o ON O C 10 11 CAUTION If you are installing a 550 sheet paper tray after setting up the MFP turn the MFP off and unplug the power cord from the wall outlet before continuing Unpack the 550 sheet paper tray and remove any packing material Place the paper tray in the location you have chosen for your MFP Align the holes in the MFP with the positioning posts on the 550 sheet paper tray and lower the MFP into place Click Start Settings Printers or Printers and Faxes or Click Start gt Control Panel gt Printers and Other Hardware gt Printers and Faxes Select the MFP icon Click File gt Properties Click the Device Settings tab Select Tray2 from the Installable Options list Select 550 Sheet Tray from the drop down menu Click Apply Click OK Installing an additional paper tray 11 12 Connect the power cord to a wall outlet 13 Press the Power switch Getting the MFP ready to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD e Windows 2003 e Windows 2003 x64 e Windows XP e Windows XP x64 e Wi
78. ts 3 Holding the tray on a stable surface press the guide lock and slide the rear guide until it locks at the paper length you want Note To load longer paper such as legal size paper e Press the button at the back of the paper tray and extend the tray until it locks into place e Attach the dust cover to the rear of the MFP to protect the paper that extends beyond the edge of the MFP 4 Prepare a stack of paper for loading by flexing or fanning it back and forth Straighten the edges on a level surface Loading paper in the paper tray 29 5 Load the paper with the print side facing down Note Load letterhead paper with the design side facing down The top edge of the sheet should be placed at the front of the tray 6 Make sure the paper is below the maximum fill lines on the left inside wall of the tray Note Overloading paper may cause paper jams Loading paper in the paper tray 30 7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper Note Do not push the paper guides far enough to cause the materials to warp Incorrect adjustments may cause paper jams 8 Close the paper tray Note The paper level indicator on the front of the paper tray shows the amount of paper currently in the tray Note If you experience problems with the paper feed use the manual feeder For more information see Loading paper in the manual feeder on page 32 Loading p
79. ts approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www Lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject t
80. uct satisfies the Class B limits of EN 55022 and safety requirements of EN 60950 Japanese VCCI notice mi COY IMRRENTWSUA Vel ROZHERBRUTUET CORES BIAIS ERES BRA AR VCC O REI 3 lt 797ABRBRBME ECI CORREN FERRCREAJAS CEBHELTHETA COREA FOTLES a UR ER HELTERIN AL ERE SHOT CEMHVET RRA INGE CiE LUBRUSRU E LC EEN Notices 97 Notices Korean MIC statement If this symbol appears on your product the accompanying statement is applicable Ba 2121 718s 8 3412 21 Cue 0171712 28389 2 HAU ES ES 8 7 7 E 4 E FHA AANE SE DE AAA AH amp S UEH Mercury statement This product contains mercury in the lamp lt 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org Other telecommunications notices Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surge
81. wall outlet but 0 W switch is turned off The power consumption levels listed in the previous table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Power Saver This printer is designed with an energy saving mode called Power Saver The Power Saver Mode is equivalent to the EPA Sleep Mode The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity The Power Saver Mode is automatically engaged after this printer is not used for a specified period of time called the Power Saver Timeout The factory default Power Saver Timeout is 30 minutes for the Lexmark X340 By using the printer configuration menus the Power Saver Timeout can be modified between 1 minute and 240 minutes Setting the Power Saver Timeout to a low value reduces energy consumption but may increase the response time of the printer Setting the Power Saver Timeout to a high value maintains a fast response but uses more energy Total energy usage It is sometimes helpful to calculate the total printer energy usage Since power consumption claims are provided in power units of Watts the power consumption should be multiplied by the time the printer spends in each mode in order to calculate energy usage The total printer energy usage is the sum of each mode s energy usage Notices 100 Notices ENERGY STAR pA G YY ENERGY STAR Waste from El

Lexmark X 340n User's Manual

Contents

Download Pdf Manuals

Related Search

Related Contents