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Lexmark C77x User's Manual

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1. 5 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges of the stack on a level surface 6 Place the paper against the back left corner of the tray print side down Do not load bent or wrinkled print media 7 Close the tray Make sure the tray is pushed completely into the printer Note Do not exceed the maximum stack height Overfilling the tray may cause paper jams Loading standard trays and optional trays 60 Printing Loading the multipurpose feeder You can use the multipurpose feeder one of two ways e Paper tray As a paper tray you can load paper or specialty media in the feeder with the intention of leaving the media in the feeder e Manual bypass feeder As a manual bypass feeder you send a print job to the feeder while specifying the type and size of media from your computer The printer then prompts you to load the appropriate print media before it prints To load the multipurpose feeder 1 Open the multipurpose feeder 3 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the print media Straighten the edges of the stack on a level surface Loading the multipurpose feeder 61 Printing 4 Arrange the stack of paper or specialty media correctly for the size type and pr
2. Option card Firmware and flash memory cards Memory card connector Installing and removing options 73 Installing and removing options Installing a memory card Note Printer memory cards designed for other Lexmark printers may not work with the printer 1 Remove the system board access cover See Accessing the printer system board Warning Printer memory cards are easily damaged by static electricity Touch something metal such as the printer frame before you touch a memory card Push open the latches on both ends of the memory card connector 3 Unpack the memory card Avoid touching the connection points along the edge of the card Save the packaging 4 Align the notches on the bottom of the card with the notches on the connector 5 Push the memory card firmly into the connector until the latches on either end of the connector snap into place It may require some force to fully seat the card 6 Make sure each latch fits over the notch on the end of the card Memory card connector Installing a memory card 74 Installing and removing options Installing a firmware card No
3. Home Touch the Home button to return to the home screen The Home button appears on every screen except the home screen See the Home screen and Home screen buttons on page 11 for more information Grayed out button When this button appears it looks faded with a faded word on it It means the button is not active or unavailable on this screen It was probably active on the previous screen but the selections made on the previous screen caused it to be unavailable on the current screen Gray button Touch this button to select the action appearing on the button Using the LCD touch screen buttons 18 Learning about the MFP Features Feature Menus gt Settings gt Copy Settings gt Number of Copies Feature name Menu trail line Description A line is located at the top of each menu screen This feature acts as a trail It gives the exact location within the menus Touch any of the underlined words to return to that menu or menu item The Number of Copies is not underlined since this is the current screen If this feature is used on the Number of Copies screen before the Number of Copies is set and saved then the selection is not saved and it does not become the user default setting Attendance message alert If an attendance message occurs which closes a function such as copy or fax then a solid red exclamation point appears over the function bu
4. Understanding scan to PC options 47 Scanning to a PC or USB flash memory device Scanning to a USB flash memory device 1 Place the original document in the automatic document feeder ADF faceup or on the flatbed facedown Adjust the paper guides when using the ADF 2 Insert the USB flash memory device into the USB direct interface on the front of the MFP The Held Jobs screen appears Touch Scan to USB drive Enter the name of the file Select your scan settings oc Ff o Touch Scan It Scanning tips The following tips may improve the MFP scanning quality For additional information or to solve copy problems see Solving scan quality problems Question Tip When should use Text mode Text mode should be used when text preservation is the main goal of the scan and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when scanning an original document that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo mode Photo mode should be used when scanning photos printed on a laser printer or taken from a magazine or newspaper Scanning to a USB flash memory device 48 E Printing Moo This chapter covers info
5. X Indicates that the content of the toxic and hazardous substance in at least one homogeneous material of the part exceeds the concentration limit requirement as described in SJ T 11363 2006 This product is compliant with the European Union Directive 2002 95 EC concerning the restriction of use of certain hazardous substances Notices 110 amp Index NC NNN A address book 37 adjusting Power Saver 90 screen timeout 90 adjusting quality 26 Advanced Password menu protection 91 Advanced Password setting 93 Asterisk button 10 automatic size sensing 62 automatic tray linking 62 Backspace button 10 booklet 23 brightness LCD 89 buttons Tips 11 Asterisk 10 Back 18 Backspace 10 Cancel 17 Cancel Job 16 Cancel Jobs 13 Clear All 10 Continue 17 Copy 11 Dial Pause 10 Done 18 down arrow 16 E mail 11 Fax 12 FTP 12 gray 18 grayed out 18 Held Faxes 12 Held Jobs 12 Home 18 left arrow 15 left scroll decrease 14 Lock Device 12 Menus 11 numeric keypad 9 Pound 9 Release Held Faxes 12 right arrow 15 right scroll increase 15 Search Held Jobs 12 Select 17 select 14 selected radio 17 Start 10 Status Supplies 11 Stop 10 Unlock Device 13 unselected radio 16 C cancel email 33 Cancel Job button 16 canceling a print job 50 cancelling copy job 29 card stock guidelines 70 loading 57 characteristics print media 67 paper 67 Clear All button 10 clearing jams 85 collate 23 collation 27 col
6. Linking trays 62 Understanding paper and specialty media guidelines NC N Print media is paper card stock transparencies labels and envelopes The MFP provides high quality printing on a variety of print media You must consider a number of things concerning print media before you print This chapter provides information to help you make print media selections e Supported print media e Selecting print media e Storing print media e Avoiding jams For more details about the types of paper and specialty media the MFP supports see the Card Stock amp Label Guide available on our Lexmark Web site at www lexmark com We recommend that you try a limited sample of any paper or specialty media you are considering using with the MFP before purchasing large quantities Supported print media The following tables provide information on standard and optional sources for both input and output trays and bins e Print media sizes e Print media types e Print media weights Note If you use a print media size not listed select the next larger size Understanding paper and specialty media guidelines 63 Print media sizes Understanding paper and specialty media guidelines o Q x 2 gt x e 35 i fo ti l Legend S zw s 2 Op jus i D a E E finisher v supported with size sensing _ E G x a i E t supported without size sensing mmo cios slc
7. Touch Search Address Book Enter the name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field Touch Send It oar WN FTP 42 FTP Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP you can create a permanent FTP destination and assign a shortcut number There are two methods for creating shortcut numbers from a computer or from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your system support person 2 Click Configuration in the left frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password get one from your system support person 3 Click FTP Shortcut Setup Enter the appropriate information into the fields 5 Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 6 Click Add 7 Goto the MFP and load your original document in the automatic document feeder faceup short edge first 8 From the numeric keypad press st and then enter your shortcut number 9 Touch Send It From the MFP 1 Load the original document in the ADF faceup short edge first and adjust the paper guides
8. e Items other than papers such as cloth metal or OHP film e Notched paper e Paper with an odd non rectangular shape e Photographic paper e Paper with perforations on its side e Very thin paper Storing print media 71 Understanding paper and specialty media guidelines Printer Use appropriate print media paper transparencies labels and card stock to help ensure trouble free printing See Supported print media for more information Note Try a limited sample of any print media you are considering using with the MFP before purchasing large quantities By selecting the appropriate print media and loading it properly you can avoid most jams For detailed tray loading instructions see Loading standard trays and optional trays or Loading the multipurpose feeder The following hints can help you avoid jams Use only recommended print media Do not overload the print media sources Make sure the stack height does not exceed the maximum height indicated by the stack line on the labels in the sources Do not load wrinkled creased damp or curled print media Flex fan and straighten print media before you load it If jams do occur with print media try feeding one sheet at a time through the multipurpose feeder Do not use print media that you have cut or trimmed yourself Do not mix print media sizes weights or types in the same print media source Make sure the recommended print side is loaded in the source a
9. Printing on specialty media Media is paper card stock transparencies labels and envelopes The last four are sometimes referred to as specialty media Follow these instructions to print on specialty media 1 Load the media as specified for the tray being used See Loading standard trays and optional trays for help 2 Fromthe MFP control panel set the Paper Type and Paper Size according to the media you loaded 3 From the computer software application set the paper type size and source according to the media you loaded Windows a b c e f g Mac OS 9 a o oc Mac OS X o a 0 UO gt Q From a word processor spreadsheet browser or other application select File gt Print Click Properties or Options Printer or Setup depending on the application to view the MFP driver settings Click the Paper tab A paper tray list will appear Select the tray containing the specialty media Note If you have difficulty click Help and then follow the driver instructions Select the media type transparencies envelopes and so on from the Paper Type list box Select the size of the specialty media from the Paper Size list box Click OK and then send the print job as usual Select File gt Page Setup Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print With General selected on the top pop up menu go to the Paper Source pop up menu and select the tr
10. Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to th
11. 9 Callout 5 Learning about the MFP Control panel item Dial Pause Function Press to cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Press from the home screen to redial a fax number When outside of the Fax menu fax function or home screen pressing Dial Pause causes an error beep When sending a fax in the Fax To field a Dial Pause press is represented by a comma Clear All When in the function menus such as Copy Fax E mail and FTP it returns all settings to their default values and then returns the MFP to the main function screen Start Press to initiate the current job indicated on the control panel From the home screen press it to start a copy job with the default settings If pressed while a job runs through the scanner the button has no effect Stop Press to cause the printing or scanning to stop During a scan job the scanner finishes scanning the current page and then stops which means paper may remain in the automatic document feeder ADF During a print job the print media path is cleared before the printing stops Stopping appears on the control panel during this process Backspace Within the Copy menu which is accessed by touching the Copy button press Backspace to delete the right most digit of the value in the Copy Count The default value of 1 appears if the en
12. More Q information is available on our Lexmark Web site at www lexmark com multifunctionprinters Understanding printer jam messages The following table lists the jam messages that can occur and the action necessary to clear the message The jam message indicates the area where the jam occurred However it is best to clear the entire paper path to ensure you have cleared all possible jams For more information on clearing printer paper jams refer to the printer User s Guide located on the printer publications CD CAUTION The inside of the printer may be hot Allow the printer to cool before touching any internal N components Message Check Areas What to do 200 yy Paper Jam B T1 Follow the instructions in the printer User s Guide for clearing Area E tray 1 and left access Duplex mechanism and Area T1 Standard tray Tray 1 door beside tray 1 If the jam message persists paper may be caught in the image transfer unit 201 yy Paper Jam DKL Follow the instructions in the printer User s Guide for clearing Area D fuser area Front access door Area K Lower right access door fuser area and Area L Upper right access door redrive area If the jam message persists paper may be caught in the fuser 202 yy Paper Jam K L Follow the instructions in the printer User s Guide for clearing Area K fuser area Lower right access door fuser area and Area L Upper right access door redrive area If the jam message persists pap
13. clare que le produit est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE Par la pr sente Lexmark International Inc d clare que ce produit est conforme aux exigences essentielles et aux autres dispositions de la directive 1999 5 CE qui lui sont applicables Svenska H rmed intygar Lexmark International Inc att denna produkt st r i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Dansk Undertegnede Lexmark International Inc erkl rer herved at f lgende produkt overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF German Hiermit erkl rt Lexmark International Inc dass sich dieses Produkt in bereinstimmung mit den grundlegenden Anforderungen und den anderen relevanten Vorschriften der Richtlinie 1999 5 EG befindet BMWi Hiermit erkl rt Lexmark International Inc die bereinstimmung des Produkts mit den grundlegenden Anforderungen und den anderen relevanten Festlegungen der Richtlinie 1999 5 EG Wien Notices 103 Notices Me rnv Trapouoa Lexmark International Inc SnAwvel ri TO rrap v rrpoi v CcUppopqQu veradi TIPOG TIG OUCIOOOEIG ATTAITHOEIS KAI TIG AOITTEG OXETIK G EAAnviK diaTtageEig TNS o nyy ag 1999 5 EK Con la presente Lexmark International Inc dichiara che questo prodotto conforme ai requisiti essenziali e
14. or facedown on the flatbed Adjust the paper guides when using the ADF 2 Press Go on the numeric pad Note If an LDSS profile has been installed you may receive an error when attempting a quick copy Contact your system support person for access Multiple page copying 1 Place the original document faceup in the automatic document feeder or facedown on the flatbed Adjust the paper guides when using the ADF 2 Touch Copy on the home screen or use the numeric keypad to specify the number of copies you want After touching Copy or entering the number of copies the touch screen will automatically change to the copy settings menu 3 Change the copy options to meet your requirements 4 Touch Copy It Copying 21 Copying Using the flatbed If you are using the flatbed scanner glass to make copies A OND a on Oo O Open the document cover Place the document facedown on the scanner flatbed Close the document cover Touch Copy on the home screen or press Go on the numeric pad For Copy continue with step 5 For Go proceed with step 8 Set the number of copies Change the copy options to meet your requirements Touch Copy It Touch Scan Next if you have more pages to scan or touch Finish the Job if you are done Touching Finish the Job returns the MFP to the copy screen Touch Home when you are finished Understanding the copy screens and options Copy From Opens a screen where you can enter the size of
15. 1 2 3 4 5 6 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy From and then touch Mixed Sizes Touch Copy To and then touch Auto Size Match Touch Copy It The scanner will identify the different size pages as they scan and then print them on the correct size paper Example 2 the MFP has one paper tray loaded with letter size paper A document mixed with letter and legal pages needs to be copied a fF O N a Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy From and then touch Mixed Sizes Touch Copy It The scanner will identify the different size pages as they scan and then scale the legal size pages to print on letter size paper Making copies using media from a selected tray 25 Copying Setting the duplex option 1 2 3 4 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch the button that looks the way you want your copies duplexed The first number represents sides of the original documents the second number represents sides of the copy For example select 1 gt 2 sided if you have 1 sided original documents and you want 2 sided copies Touch Copy It Reducing and enlarging copies Co
16. 20 to 47 Ib bond printing Glossy papers Book 88 to 176 g m 88 to 176 g m 88 to 176 g m Not supported grain long grain long grain long 60 to 120 Ib 60 to 120 Ib 60 to 120 Ib book book book Cover 162 to 176 g m 162 to 176 g m 162 to 176 g m Not supported grain long grain long grain long 60 to 65 Ib 60 to 65 Ib 60 to 65 Ib cover cover cover i Paper weighing less than 75 g m 20 Ib bond is limited to simplex printing only at less than 60 relative humidity This paper weight in any source is not supported for duplex two sided printing 3 For 60 to 176 g m 16 to 47 Ib bond paper grain long fibers are recommended For papers heavier than 176 g m 47 lb bond grain short is recommended 4 Pressure sensitive area must enter the printer first 5 100 cotton content maximum weight is 90 2g m 24 Ib bond 6 105 g m 28 Ib bond envelopes are limited to 25 cotton content Supported print media 65 Understanding paper and specialty media guidelines Print media weights continued Media weight Multipurpose feeder 2000 sheet drawer Envelope drawer 500 sheet trays Card stock Index Bristol 163 g m 90 Ib 163 g m 901b Not Not supported maximum recommended grain long A z Tag 163 g m 100 Ib 163 g m 100 Ib Not Not supported recommended Cover 176 g m 65 Ib 176 g m 651b Not Not supported recommended Ca
17. 9 Canceling a job from a computer running Mac OS X Canceling a print job 50 Printing Canceling a job from the MFP control panel If the job is formatting scanning or already printing touch Cancel Job on the display Canceling a job from a computer running Windows Canceling a job from the taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window Select the job you want to cancel Press the Delete key on the keyboard Canceling a job from the desktop 1 Minimize all programs to reveal the desktop 2 Double click the My Computer icon Note If you do not have the My Computer icon select Start gt Settings gt Control Panel and then go to step 4 3 Double click the Printers icon A list of available printers appears 4 Double click the printer you selected when you sent the job A list of print jobs appears in the printer window 5 Select the job you want to cancel 6 Press the Delete key on the keyboard Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 When you send a job to print the printer icon for your selected MFP appears on the desktop 1 Double click the printer icon on your desktop A list of print jobs appears in the printer window 2 Select the print job you want to cancel 3 Click the trash can button Canceling a job fr
18. Collate is on the output pages of your copies will be ordered 1 2 3 1 2 3 1 2 3 If you want all the copies of each page to remain together turn Collate off and your copies will be ordered 1 1 1 2 2 2 3 3 3 Options Opens a screen to change Paper Saver Advanced Imaging Separator Sheets Margin Shift Edge Erase Date Time Stamp Overlay Content or Advance Duplex settings e Paper Saver Takes two or more sheets of an original document and prints them together on the same page Paper Saver is also called N up printing The N stands for Number For example 2 up would print two pages of your document on a single page and 4 up would print four pages of your document on a single page Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page e Create Booklet Creates a sequence of collated output that when folded in half forms a booklet half the page size of the original document and with all the pages in order Note To use Create Booklet you must have a duplex unit attached to the MFP e Advanced Imaging Adjusts Background Removal Contrast and Shadow Detail before you copy the document e Custom Job Job Build Combines multiple scanning jobs into a single job e Separator Sheets Places a blank piece of paper between each copy of your copying job The separator sheets can be drawn from a bin with a different kind or color of paper from your copies e Marg
19. EB Lithuanian Direktyvos esminius reikalavimus ir kitas ios direktyvos nuostatas Firma Lexmark International Inc deklaruje z pe n odpowiedzialno ci ze ten produkt spe nia podstawowe wymagania i odpowiada warunkom Polski zawartym w dyrektywie 1999 5 WE Lexmark International Inc t mto vyhlasuje Ze tento v robok vyhovuje technick m po iadavk m a al m ustanoveniam smernice 1999 5 ES Slovak ktor sa na tento v robok vz ahuj Dru ba Lexmark International Inc s tem izjavlja da je ta naprava skladna Sloven ina z bistvenimi zahtevami in drugimi ustreznimi dolo ili direktive 1999 5 EC Radio interference notice Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Notices 104 Notices AE FA Ley A Sti EEEN PA RECHT TERT PHPBB TEBE Pt PRR AY AT FU TR Japanese VCCI notice BH mI COP NIVORRENTWNSBA ROBHEMELTWET CORBI 72A BsRix rEIECT COFBERERRCHATS CBRMHSENFRIOTCEMHVET COWMABILISHAAMBIEWR EBT SKIBRENSZCEMHVET VCCI A COREL HRLBRSS SRS BE MBBS VCCIOMRBILKS 22ANIIGISITEI CI COREBERERR CHAT SCERMEERNE MOT CEMHVES COWMBICRAAMBICHREBTSAIBR ENSCEMHVET Korean MIC statement If this symbol appears on your product the accompanying statement is applicable Az 7 7 915 S 8 amp
20. Press and then enter the recipient s shortcut number You can enter additional recipients by pressing next and then entering the recipient s shortcut number or address Touch E mail It Using the address book 1 a fF 0 N Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF Touch E mail on the home screen Touch Search Address Book Enter the name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number or searching the address book Touch E mail It E mailing to a profile 1 a fF ON Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF Touch Held Jobs on the home screen Touch Profiles Select your e mail destination from the profile list Touch E mail It Adding e mail subject and message information 1 O O ON OO 5 Oo DN Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF Touch E mail on the home screen Touch Options Touch Subject Enter the e mail subject Touch Done Touch Message Enter an e mail message Touch Done Touch E mail It Using th
21. Shortcuts Fill in the fields with the appropriate information Click Add oa fF WO N E mail server setup 35 Faxing M oolli The fax function lets you scan items and fax them to one or more recipients directly from the MFP When you touch Fax it opens the fax destination screen You enter the fax number and touch Fax It to send your fax You can also change the fax settings to fit your personal needs During initial MFP setup you may be required to configure the MFP for faxing For additional information see Fax setup in the Setup Guide The following fax topics are available in this and other chapters Sending a fax Adjusting the Darkness setting Using fax destination shortcuts Sending a fax at a later time Using the address book Cancel an outgoing fax Sending faxes from a computer Fax tips Creating shortcuts Solving fax problems Understanding fax options Viewing a fax log Changing the fax resolution Sending a fax There are two ways to send a fax enter the number using a numeric keypad or use a shortcut number Use the instructions below to send a fax using the keypad or see Using fax destination shortcuts to fax your documents using a shortcut Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Fax on the home screen A Q N a Enter the fax number using the numbers on the touch screen or keypad Add recipients by touching next and then en
22. be sent with your scanned attachment Resolution Adjusts the output quality of your e mail Increasing the image resolution increases the e mail file size and the time needed to scan your original document Image resolution can be decreased to reduce the e mail file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your e mail Text Emphasize sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the e mail Color documents can be scanned and sent to an e mail address Advanced Options Lets you change Advanced Imaging Custom Job Transmission Log Scan Preview E
23. cccesseecceseseeeeesseeeeesessneeeeenssneeeeseseeeeeeseneeeeeess 89 Adjusting control panel brightness seeessssieseseeeseeeeeennnn nennen nnne nhan ntt nnne ennt en nre 89 Restoring factory default settings eeeeesssssseeseseseeeeseeeeeeen een tnn nennen nnt nnn trennen nre rine 89 Adjusting screen TIMOOUL sesini arstin a tesa e i ae iot iii eaa n aa e teed erir eters 90 Adjusting Power Saver tcn ee a a ee ei eo doctae 90 Configuring the MFP E 91 Encrypting the Nard disk 2 rei ttr epi it rop iced Oe ee a i nets 97 u epeeiec 98 Using the Restricted Server List function sssssssssseseeeeeeeeeneeeneen nnne nnne rennen nnne nene 98 Chapter 13 Troubleshooting acier nno nuu kai p nct thua n Rn aa pna onk uana p nExbARE US RNRRADKERRRRdMR 99 Understanding MFP messages 3 5 tci ioco tine tee irte ce ve eid tee e ete ede aseo echa rv aeo cot nale 99 Online technical Support ibis e Ree Libo creer in t aie debe E genes cx a iade E Ed pan EE ea Ba MUT be DES cae 99 Checking an unresponsive MEP c c cccseecececeeceescceescenenceeteesscerantpaetieecensaseseeetebeeedeheccreaacenstepaccepetersedessenadnens 99 Locating the port name and IP address ssssssssseeeeeeeen nennen nnne enne nnns 99 Contents Solving copy quality problems 0 eeeeeeeeeseeeceeeeeeeseeeeeeceaeesseeeeaeeeaeessaeeeaeeeaeecaaeseaeessaeeeaeeeaeeee
24. closely the scanner examines the document you wish to fax If you are faxing a photograph a drawing with fine lines or a document with very small text increase the Resolution setting This will increase the amount of time required for the scan and will increase the quality of the fax output Standard is suitable for most documents Fine is recommended for documents with small print Super fine is recommended for original documents with fine detail Ultra fine is recommended for documents with pictures or photographs Darkness Adjusts how light or dark your faxes will turn out in relation to the original document Advanced Options Accesses the Delayed Send Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase Advanced Duplex or Fax Queue settings Delayed Send Sets up a fax that will be sent at a later time or date After setting up your fax select Delayed Send enter the time and date you would like to transmit your fax and then touch Done This setting can be especially useful in sending information to fax lines that are not readily available during certain hours or when transmission times are cheaper Note If the device is powered off when the delayed fax is due to be sent the fax is sent the next time the MFP is powered up Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you copy the document Custom Job Job Build Combines multiple scanning jobs into a sin
25. directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment Compliance is indicated by the CE marking A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support Lexmark International S A Boigny France This product satisfies the Class A limits of EN 55022 safety requirements of EN 60950 and the EMC requirements of EN 55024 English Hereby Lexmark International Inc declares that this product is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Suomi Valmistaja Lexmark International Inc vakuuttaa taten etta taman tuotteen tyyppinen laite on direktiivin 1999 5 EY oleellisten vaatimusten ja sita koskevien direktiivin muiden ehtojen mukainen Nederlands Hierbij verklaart Lexmark International Inc dat dit product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Bij deze verklaart Lexmark International Inc dat dit product voldoet aan de essenti le eisen en aan de overige relevante bepalingen van richtlijn 1999 5 EG Fran ais Par la pr sente Lexmark International Inc d
26. from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your administrator 2 Click Configuration in the left frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password get one from your system support person 3 Click Fax Shortcut Setup 4 Enter a unique name for the shortcut and specify the fax number To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon 5 Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 6 Click Add 7 Goto the MFP and load your original document in the automatic document feeder faceup short edge first 8 From the numeric keypad press st and then enter your shortcut number 9 Touch Fax It From the MFP 1 Load the original document in the ADF faceup short edge first and adjust the paper guides Touch Fax on the home screen 3 Enterthe recipient s fax number To create a group of recipients touch Next number and enter the next recipient s fax number 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel
27. g Pe Se PUES A X unsupported 5 fe S E G SENT ad ee c a s mg EVEI By SE Media size 2 2 2 2 2 S 3 E 2 a2 2 a a2 S Dimensions D 9 9 o 9 9 7 A3 297 x 420 mm 11 7 x 16 5 in x x x x x x x x x x A4 210 x 297 mm 8 27 x 11 7 in V T V V x x V V v v A5 148 x 210 mm 5 83 x 8 27 in V T 4 V x x x V Jv V JIS B4 257 x 364 mm 10 1 x 14 3 in x x x x x x x x x x JIS B5 182 x 257 mm 7 17 x 10 1 in V T 4 V x x V V V V Letter 215 9 x 279 4 mm 8 5 x 11 in Jv t 4 4 x x V Jv 4 4 Legal 215 9 x 355 6 mm 8 5 x 14 in 4 T v v x x v J V v Executive 184 2 x 266 7 mm 7 25 x 10 5 in V T V v x x V V 4 v Folio 216 x 330 mm 8 5 x 13 in T T x V x x V V v v Statement 139 7 x 215 9 mm 5 5 x 8 5 in T T x V x x x V v x Tabloid 279 x 432 mm 11 x 17 in x x x x x x x x x x Universal 69 85 x 127 mm to 297 x 1219 2 mm 1 px a LX 1X9 box 2 75 x 8 5 in to 11 69 x 48 in Banner 210 to 215 9 mm wide by up to x T x x x V x x x x 1219 2 mm long 8 27 to 8 5 inches wide by up to 48 inches long 7 3 4 Envelope 98 4 x 190 5 mm 3 875 x 7 5 in x T x x T x x x x x Monarch 9 Envelope 98 4 x 225 4 mm 3 875 x 8 9 in x T x x T x x x x x 10 Envelope 104 8 x 241 3 mm 4 12 x 9 5 in x T x x T x x x x x DL Envelope 110 x 220 mm 4 33 x 8 66 in x T x x T x x x x x C5 Envelope 162 x 229 mm 6 38 x 9 01 in x T x x T x x x x x B5 Envelope 176 x 250 mm 6 93 x 9 84 in x T x x T x x x x x Other Envelope 104 8
28. is entered Imvalid PIN appears A pop up screen appears with the Continue button Touch Continue The home Screen returns with the Unlock Device button Cancel Jobs To open the Cancel Jobs screen The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under the heading Each column can only show three jobs per screen The job appears as a button If more than three jobs exist in a column then the down arrow appears at the bottom of the column Each touch of the down arrow accesses one job in the list When more than three jobs exist once the fourth job in the list is reached then an up arrow appears at the top of the column For illustrations of the up and down arrow buttons see Information on touch screen buttons To cancel a job see the Canceling a print job for instructions Understanding the MFP control panel 13 Learning about the MFP Using the LCD touch screen buttons The following section provides information on navigating through several screens Only a few are chosen to demonstrate the use of the buttons Note Depending on your options and administrative setup your screens and buttons may vary from those shown Sample screen one Copy From Sides Duplex Letter 8 5x11 in M Portrait 1
29. laser printer or taken from a magazine or newspaper FTP tips 45 Scanning to a PC or USB flash memory device Mool The MFP scanner lets you scan documents directly to your PC or a USB flash memory device Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP For more information or detailed instructions select one of the following Create a scan to PC profile Understanding scan to PC options Scanning to a USB flash memory device Scanning tips Create a scan to PC profile 1 Type the IP address of the MFP in the URL field of your browser and then press Enter If the Java applet screen appears click Yes Click Scan Profile Click Create Scan Profile Select your scan settings and then click Next Select a location for saving the scanned output file somewhere on your computer oa kr WO ND Enter a profile name The profile name is the name that will appear on the SCAN PROFILE list on the MFP control panel Click Submit Review the instructions on the Scan to PC screen N A shortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents a Go to the MFP and place your original document in the automatic document feeder faceup shor
30. package must be securely fastened to its pallet Do not use a shipping or transport method that requires the MFP to be shipped without a pallet The MFP must stay upright throughout the shipment If you do not have all the original packaging contact your local service representative to order the repackaging kit Additional instructions for repackaging the MFP are provided in the repackaging kit Moving the MFP 84 Clearing jams Wwrrreeeewvevveve vwrwr mvwwwwcv wx By carefully selecting print media and loading it properly you should be able to avoid most paper jams For more information on avoiding paper jams see Avoiding jams If jams do occur follow the steps outlined in this section To resolve the paper jam messages you must clear the entire paper path and then touch Continue to clear the message and resume printing The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto however the Auto setting does not guarantee the page will print Identifying jams If the MFP jams the appropriate jam message will be displayed on the touch screen Print status message bar Note The red exclamation point indicates the item is unavailable until the attendance message is cleared Fax E mail D T 290 01 Scanner jam remove i Supplies 2 originals from the scanner Clearing jams 85 Clearing jams Printer access doors and trays The following illustration shows the path that print media tr
31. proportionally scaled anywhere between 25 and 400 Scale can also be set for you automatically When you want to copy from one size of paper to another such as legal size to letter size setting your Copy From and Copy To paper sizes will automatically change the scale to keep all the original document information on your copy Touching the arrow to the left lowers the value by 1 touching the arrow to the right increases the value by 1 Holding your finger on an arrow makes a continuous increment Holding your finger on an arrow for two seconds causes the pace of the change to accelerate Using the flatbed 22 Copying Darkness Adjusts how light or dark your copies will turn out in relation to the original document Printed Image Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images For original documents that are a mixture of text line drawings or other graphics leave Printed Image off Sides Duplex Prints copies on 1 or 2 sides makes 2 sided copies duplex of 2 sided original documents 2 sided copies from 1 sided original documents or 1 sided copies simplex from 2 sided original documents Note For 2 sided output you must have a duplex unit attached to your printer Collate Keeps the pages of a print job stacked in sequence particularly when printing multiple copies of the document The default setting for
32. sided to 1 sided hd Copy To Letter 8 5x11 in Vv Plain Paper Content Text Text Photo Scale g E Auto 100 96 T Photograph Printed Image Darkness za 7 4 c z Information on touch screen buttons Button Button name Function or description Select button Touch the select button to have another screen appear with additional items On the first screen the user default setting is shown Once the select button is touched and the next screen appears touching another item shown on the screen changes the user default setting Left scroll decrease Touch the left scroll decrease button to scroll to another value in button decreasing order Using the LCD touch screen buttons 14 Learning about the MFP Button name Right scroll increase button Function or description Touch the right scroll increase button to scroll to another value in increasing order Left arrow button Touch the left arrow button to scroll left to e Reach a decreased value shown by an illustration e See a full text field on the left Right arrow button Touch the right arrow button to scroll right to Reach an increased value shown by an illustration e See a full text field on the right Scan the ADF Scan the flatbed On the gray navigation bar these two choices indicate that two types of scanning are possible One may choose to scan from the ADF or the flatbed Submit A green button indicat
33. that metering pulses be placed on the line or can have them removed by calling the German network provider Normally metering pulses are not provided unless specifically requested by the subscriber at the time of installation Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Noise emission levels German GS mark notice Model 4600 MFP option Machine type 4036 307 and 4036 308 Mailing address Lexmark Deutschland GmbH Postfach 1560 63115 Dietzenbach Physical address Lexmark Deutschland GmbH Max Planck StraBe 12 63128 Dietzenbach Phone 0180 564 56 44 Product Information Phone 01805 00 01 15 Technical Support E mail internet lexmark de Notices 108 Notices The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note The following acoustics values include the printer and the scanner unit operating together 1 meter average sound pressure dBA Printing 56 Idling 30 Scanning 53 Copying 57 Power regulation notice Warning Electrical surges can be very destructive to equipment connected to AC power sources If you plan to operate your printer at a voltage exceeding the voltage rang
34. the home screen Touch Settings Touch General Settings a fF WO N Touch the down arrow until Restore Defaults appears Administrative support 89 Administrative support Touch the left arrow or right arrow until Restore Now appears When you touch Restore Now all menu settings return to the factory default values except e The control panel Display Language setting in the Setup menu e Allsettings in the Parallel menu Serial menu Network menu and USB menu Touch Submit Touch Home Adjusting screen timeout To adjust the Screen Timeout setting oa fF WwW N Make sure the MFP is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down arrow until Screen Timeout appears Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 15 300 minutes Adjusting Power Saver To adjust the Power Saver setting 1 oa fF WwW ND Make sure the MFP is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down arrow until Power Saver appears Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 2 240 minutes Adjusting screen timeout 90 Administrative support Configuring the MFP A variety of functions can be used to increase the level of Information Technology IT securi
35. them and then fan them Do not fold or crease the paper Straighten the edges of the stack on a level surface Loading standard trays and optional trays 57 Printing 5 Place the paper in the tray as shown print side down Do not load bent or wrinkled paper Note Do not exceed the maximum stack height Overfilling the tray may cause jams Maximum stack height indicator 6 Squeeze the front guide lever and slide the guide until it firmly touches the stack of paper 7 Reinstall the tray Make sure the tray is pushed completely into the printer 8 Ifyou are loading a different type of media than was previously loaded in the tray change the Paper Type setting for that tray on the operator panel Loading standard trays and optional trays 58 Printing Loading the 2000 sheet tray Follow these instructions to load a 2000 sheet tray Do not load any print media other than paper in the 2000 sheet tray 1 Pull open the tray 2 Squeeze the side guide lever lift the guide and place it into the appropriate slot for the size paper you are loading LT LG EX Loading standard trays and optional trays 59 Printing 4 Slide the bottom support toward the front of the tray until it touches the front guide
36. 2 Touch FTP on the home screen 3 Enterthe FTP site 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch Send It FTP options Original Size Opens a screen where you can enter the size of the documents you are going to copy Touching any of the paper size icons on the follow on screen will make that your selection and return you to the FTP Options Screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Sides Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Creating shortcuts 43 FTP Binding Tells the MFP whether the original document is bound on the long edge or short edge side Base File Name Lets you enter a file name The default value is the word image A timestamp is added to the file name to prevent overwriting files of the same name at the FTP site Note There is a 53 character limit for the file name Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image r
37. 3 setting collation 27 settings dark 23 light 23 sheets separator 23 shortcut 32 shortcuts 37 creating 38 43 multinumber 38 43 single 38 43 Simple Network Management Protocol security 94 sizes media 7 3 4 Monarch 64 SNMPv1 disabling 94 SNMPv2 disabling 94 stack height maximum multipurpose feeder 62 trays 1 2 3 58 60 Start button 10 static sensitivity notice 3 status message bar 11 Stop button 10 114 supplies recycling 80 T time stamp 23 toner cartridge recycling 80 transparencies loading input tray 57 transparencies copying 24 tray linking 62 tray selection 25 troubleshooting settings software application overrides 8 U USB Direct interface 49 USB flash memory device 49 V verify print 54 W weight paper 67
38. 7 7l Ol AE 052 g 9 z MAIER SES EE st 7 70 QU MIC hoy XL E APSA 0 HS ZO SALI Ueo CS elo AS gh E PIAS tol HH go TESHA HFE c BSMI EMC notice If this symbol appears on your product the accompanying statement is applicable Hot surface notice JH amp HE Ti zi ex FH bu ATT ST EEES ERE TENERI R31306 EBE ZEST EK SORRE RUNG HITRE RARER ERES o BEES B DUE AR BOLI RAER gt SAGE EU REL FER Notices 105 Notices Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXx If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your s
39. LEXMARK 4600 MFP Option Scanner User s Guide for the C782n C772n series printers February 2007 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Edition February 2007 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlo
40. To print a listing 1 Make sure the MFP is on and the Ready message appears 2 Touch the menu button on the control panel 3 Touch Reports 4 Touch the down arrow until Print Directory appears then touch Print Directory Printing the menu settings page 52 Printing Printing confidential and held jobs The term held job refers to any type of print job that can be initiated by the user at the MFP This includes a confidential job a verify print job a reserve print job a repeat print job a bookmark a profile or a file on a USB flash memory device When sending a job to the MFP you can specify in the driver that you want the MFP to hold the job in memory Once your job is stored in MFP memory go to the MFP and use the MFP control panel to specify what you want to do with your print job All confidential and held jobs have a user name associated with them To access confidential or held jobs you must first select the type of job confidential or held and then select your user name from the user name list Once you select your user name you can print all your confidential jobs or select an individual print job You can then choose the number of copies for the print job or you can delete the print job Printing a confidential job When you send a confidential job to the MFP you must enter a personal identification number PIN from the driver The PIN must be four digits using the numbers 0 9 The job is held in MFP memory until y
41. a firmware Can ERE S 75 Installing the Interface Card LI ui nee tbe Addie A ee dl ee ade 76 Replacing the access cover plate cceeseceeccceeseeeeceeeeeeeneeneseeeesaaeeeesaeeeeeaeneeseeeenssaeeeeseeeseeeeeseneaeseseeeesseneees 77 Chapter 10 Maintaining the MFP scccsssseecssssseeeeesseeeeessneeeeeeeseneeeessneeeeesseeneeeeess 78 Determining the status of supplies eeseeeseseseeeeeeeeeeeene nennen nnne nnne nnne nnne nnne nnne nns 79 ener E 79 Recycling Lexmark products eniti ted e de eR a CF REC EE ERI ANELEE e cen b peu eco REOR pes Fein 80 Cleaning the scanner glass and backing material sssssssseeeneneeenneneen nennen 80 Cleaning the automatic document feeder sssssssssssssseeeeeeneneeenneennee nennen nnne nennen 81 Scanner registration E 82 Removing the Scanmer top m 83 Moving the MEP 84 Chapter 11 Clearing jain pe 85 identifying JAMS sezcideetss CT 85 Printer access doors and trays ie ertet ette ae aee ebrei eri doe al D aien iniaa 86 Understanding printer jam messages sssseeneeenmeeem eene menn nnne nennen nennen nenne 87 Clearing scanner jams RR Em 88 Chapter 12 Administrative support
42. ady state The Menus button is on a gray bar called the navigation bar The bar contains other buttons described as follows Status message bar Shows the current MFP status such as Ready or Busy Shows MFP conditions such as Toner Low Shows intervention messages to give instructions on what the user should do so the MFP can continue processing such as Close door or insert print cartridge Status Supplies Appears on the LCD whenever the MFP status includes a message requiring intervention Touch it to access the messages screen for more information on the message including how to clear it Tips All menus have a Tips button Tips is a context sensitive Help feature within the LCD touch screens Understanding the MFP control panel 11 Learning about the MFP Callout number Button Function 7 FTP Touch to access the File Transfer Protocol FTP menus A document can be scanned directly to an FTP site Note This function must be set up by your System Support person to appear on the display 8 Fax Touch to access the Fax menus Other buttons may appear on the Home screen They are Button Button name Release Held Faxes or Held Faxes if in Manual Mode Function There are held faxes with a scheduled hold time previously set To access the list of held faxes touch this button Search Held Jobs To search on any of the following items and return any matches Us
43. al size sheets Label adhesives face sheet printable stock and topcoats must be able to withstand temperatures of 230 C 446 F and pressure of 25 pounds per square inch psi Try a sample of any labels you are considering using with the MFP before purchasing a large quantity For detailed information on label printing characteristics and design see the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications When printing on labels e Set the Paper Size Type menu item to Labels in the Paper menu You can set the Paper Size Type from the MFP control panel the MFP driver or from MarkVision Professional e Do not load labels with paper or transparencies in the same source mixing print media can cause feeding problems and print quality problems e Do not use label sheets with a slick backing material e Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the MFP and your cartridge with adhesive and could void the MFP and cartridge warranties e Use labels that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions e Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label e Donotuse label sheets that have adhesive to the edge of the sheet We recommend zone coating of the adhesi
44. alle altre disposizioni pertinenti stabilite Italiano dalla direttiva 1999 5 CE Por medio de la presente Lexmark International Inc declara que este producto cumple con los requisitos esenciales y cualesquiera otras Espa ol disposiciones aplicables o exigibles de la Directiva 1999 5 CE A Lexmark International Inc declara que este produto est em conformidade com os requisitos essenciais e outras provis es da Directiva Portugu s 1999 5 CE Spole nost Lexmark International Inc t mto prohla uje Ze tento v robek l vyhovuje z kladn m po adavk m a dal m ustanoven m sm rnice 1999 5 Cesky EC kter se na tento v robek vztahuj B dan Lexmark International Inc tiddikjara li t Taghmir Multifunzjonali huwa konformi mal ti ijiet essenzjali u Malti disposizzjonijiet rilevanti o rajn tad Direttiva 1999 5 KE A Lexmark International Inc ezennel kijelenti hogy ez a term k megfelel az 1999 5 EC direkt va alapvet k vetelm nyeinek s m s vonatkoz Magyar rendelkez seinek K esolevaga kinnitab Lexmark International Inc selle seadme vastavust direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele Eesti teistele asjakohastele s tetele Ar o Lexmark International Inc deklar ka is produkts atbilst Direkt vas Latviski 1999 5 EK b tiskaj m pras b m un citiem ar to saist tajiem noteikumiem Lexmark International Inc deklaruoja kad is gaminys tenkina 1999 5
45. an ADF pick roller for more information Paper sticks to the The ADF glass has become Open the ADF document cover scanner glass contaminated with ink toner Dampen a clean lint free cloth or cotton swab with particles or paper coatings isopropyl alcohol 95 Wipe the feed roller by moving the cloth or swab from side to side Rotate the roller forward with your finger and repeat the last step until the entire roller is cleaned Solving fax problems 101 e Notices CO N Conventions Note A note identifies something that could help you CAUTION A caution identifies something that could cause you harm Warning A warning identifies something that could damage your product hardware or software Electronic emission notices Federal Communications Commission FCC compliance information statement Part 15 The 4600 MFP option 4036 307 4036 308 and 4896 have been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequen
46. and reenter the information 7 Touch Fax It Creating shortcuts 38 Faxing Understanding fax options Original Opens a screen where you can choose the size of the documents you are going to fax e Touching any of the paper size buttons on the follow on screen will make that your selection and return you to the Fax Options Screen e When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Content Used to select the type of document you are scanning for example Text Text Photo or Photo Content affects the quality and size of your scan by selecting how the scanner will handle the information on the original document e The Text setting will emphasize sharp black high resolution text against a clean white background The Text Photo setting is used when the original documents are a mixture of text and graphics or pictures e The Photo setting tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Sides Informs the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the fax Resolution Increases how
47. ant For example if you have four portrait oriented original documents that you want copied to the same side of one sheet touch 4 on 1 Portrait Touch Print Page Borders if you want a box drawn around each page on the copies Touch Copy It Setting collation options 27 Copying Placing the date and time at the top of each page 1 Place your original document in the automatic document feeder faceup short edge first 2 Adjust the paper guides 3 Touch Copy on the home screen 4 Touch Options 5 Touch Date Time Stamp 6 Touch On 7 Touch Done 8 Touch Copy It Placing an overlay message on each page An overlay message can be placed on each page The message choices are Urgent Confidential Copy or Draft To place a message on the copies Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen 1 2 3 4 Touch Options 5 Touch the button containing the overlay you want to use 6 Touch Done 7 Touch Copy It Creating a custom job job build The custom job or job build is used to combine one or more sets of original documents into a single copy job Each set may be scanned using different job parameters When a copy job is submitted and Custom Job is enabled the scanner will scan the first set of original documents using the supplied parameters then scan the next set with the same or different parameters The defini
48. ation with no encryption e Authentication and encryption Note The selected level serves as a minimum level of protection The MFP negotiates with the SNMPv3 requestor and a higher level of protection may be agreed upon and used by both 5 Indicate the setting for each sub item as required for the network environment 6 Click Submit Disabling SNMPv1 and SNMPv2 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address 2 Click Configuration 3 Under Other Settings click Network Ports 4 Click SNMP 5 Click to clear the Enabled check box unless SNMPv1 and SNMPv2 are used in this environment 6 Click Submit Configuring the MFP 94 Administrative support Supporting IPSec Internet Protocol Security IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to be secure IPSec can be set up between the MFP and up to five hosts using both IPv4 and IPv6 To configure IPSec through the EWS 1 2 3 4 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Network Ports Click IPSec Two types of authentication are supported for IPSec 5 6 Shared Key Authentication Any ASCII phrase shared among all the participati
49. avels through the printer The path varies depending on the input source trays multipurpose feeder envelope feeder and output bins finisher stacker expander mailbox you are using The numbers in following illustration indicate the numbers that can appear on the operator panel and designate the general area of a paper jam Note The following illustrations are for illustrative purposes and may not reflect your MFP configuration For scanner jams see Clearing scanner jams on page 88 AreaA Multipurpose feeder 250 yy Paper Jam Area B Left access door beside tray 1 200 yy Paper Jam 24 lt x gt yy Paper Jam Area C Paper input options 500 sheet drawer or 2000 sheet drawer 24 lt x gt yy Paper Jam Area D Front access door 201 yy Paper Ja Area M Mailbox 27 lt x gt yy Paper Jam Area L Upper right access door redrive area 201 yy Paper Jam Area T1 Standard tray Tray 1 200 yy Paper Jam 202 yy Paper Jam Area K Lower right access door fuser area 201 yy Paper Jam 241 yy Paper Jam Area E Duplex mechanism 230 yy Paper Jam Area T lt x gt 202 yy Paper Jam Paper input options 500 sheet trays or 2000 sheet tray 24 lt x gt yy Paper Jam Area J Duplex tray 230 yy Paper Jam Printer access doors and trays 86 Clearing jams CAUTION Certain floor mounted configurations require additional furniture for stability
50. ay containing the specialty media or the name of the media Click Print Select File gt Page Setup Select the MFP from the Format for pop up menu Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print On the Copies amp Pages pop up menu select Imaging Select the specialty media on the Paper Type pop up menu On the Imaging pop up menu select Paper Feed Select the tray containing the specialty media from the All pages from or First page from Remaining from pop up menus Click Print Printing on specialty media 56 Printing Loading standard trays and optional trays Warning Never remove paper trays while a print job is printing It could damage the tray or the printer The printer has a 500 sheet standard tray You may have also purchased one or more optional 500 sheet trays or a 2000 sheet drawer Note The steps for loading a 2000 sheet drawer are different than the steps for loading a 500 sheet tray For more information see Loading the 2000 sheet tray Loading 500 sheet trays To load any of the 500 sheet trays 1 Remove the tray and place it on a flat level surface Squeeze the front guide lever and slide the guide to the front of the tray Squeeze the side guide lever and slide the guide to the correct position for the size paper you are loading Icons along the back of the tray indicate paper sizes 4 Flex the sheets back and forth to loosen
51. ccording to your simplex or duplex needs Keep print media stored in an acceptable environment See Storing print media Do not remove trays during a print job Push all trays in firmly after loading them Make sure the guides in the trays are properly positioned for the size of print media you have loaded Make sure the guides are not placed too tightly against the stack of print media If a jam occurs clear the entire media path See Clearing jams in the User s Guide on the printer Software and Publications CD for more information Avoiding jams 72 amp Installing and removing options N C CAUTION If you are installing memory or option cards sometime after setting up the printer turn the N printer off and unplug the power cord from the wall outlet before continuing The instructions in this section help you install the interface card memory card and firmware card Information about other memory or option cards can be found in the printer User s Guide Accessing the printer system board You must access the printer system board to install the interface card memory card and firmware card Note Use a Phillips screwdriver to remove the system board access cover Locate the system board access cover on the back of the printer Remove the four access cover screws Remove the access cover A QOQ N Set the cover aside Use the illustration to locate the connector for the card you want to install
52. click Network Ports 4 Click 802 1x Authentication Note If an optional internal wireless print server is installed click Wireless instead of 802 1x Authentication 5 Select the check box next to Active to enable 802 1x authentication 6 Indicate the setting for each sub item as required for the network environment 7 Click Submit Confidential Print Setup Confidential Print Setup allows the designation of a maximum number of PIN entry attempts and allows setting an expiration time for print jobs When a user exceeds a specific number of PIN entry attempts all of that user s print jobs are deleted When a user has not printed their jobs within a designated time period the print jobs are deleted To activate Confidential Print Setup 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Security Click Confidential Print Setup a fF ON Set the value for the maximum number of invalid PINs allowed Set Job Expiration to the maximum amount of time before a submitted confidential print job is deleted 6 Click Submit Configuring the MFP 96 Administrative support Encrypting the hard disk 8 9 Warning All resources on the hard disk will be deleted Resources residing in flash memory or in RAM remain unaffected Note This setting is only available on MFP models with an integrated internal hard dis
53. click it Select Always On for Held Fax Mode Define a Print Faxes Password in the field Click Submit Releasing held faxes for printing 1 2 On the MFP touch screen control panel touch the Release Held Faxes button Note If the Release Held Faxes button appears as pale gray and the words appear faded on the button then the button is inactive because no fax jobs are being held Enter the defined password in the Print Faxes Password field This releases any received and held fax jobs so they print Note The defined password was created in step 6 of Setting a password before printing received faxes Setting security using the Embedded Web Server EWS To enhance the security of network communications and MFP configuration use the advanced security features These features are available through the Web page of the MFP Setting the Advanced Password The Advanced Password is used to password protect the menus Setting the Advanced Password is required for Secure Mode and confidential communication with MarkVision Professional If the Advanced Password was not created using the touch screen control panel by following the instructions in Setting Password Protect for the menus on page 91 it can also be created from the EWS To create it 1 oar WO IN Open a Web browser In the address line enter the IP address of the MFP being configured using this format http ip_address Click Configuration Under Other Sett
54. creen will be replaced with a Canceling scan job screen Once the job has been flushed the touch screen will return to the copy screen While the pages are being printed To cancel the print job touch Cancel Job on the touch screen or press cancel on the numeric keypad Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job Once the job has been deleted the touch screen will return to the home screen Copy tips The following tips may improve the MFP copy quality For additional information or to solve copy problems see Solving copy quality problems Question Tip When should use Text mode Text mode should be used when text preservation is the main goal of the copy and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo Text Photo mode should be used when copying an original document that contains mode a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Printed Image mode should be used when copying halftone photographs graphics Printed Image mode such as documents printed on a laser printer or pages from a magazine or newspaper When should use Photograph Photograph mode should be used when the original document is a high quality mode photograp
55. cy energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de classe A est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interf rences NMB 003 Notices 102 Notices European Community EC directives conformity This product is in conformity with the protection requirements of EC Council
56. d Duplex Controls how many sides and what orientation your original documents have and whether your original documents are bound along the long edge or the short edge Understanding the copy screens and options 23 Copying Copying from one size to another 1 2 3 4 6 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document For example Legal Touch Copy to and then select the size you want the copy to be Note If you select a paper size that is different from the Copy from size the MFP will scale the size automatically Touch Copy It Making transparencies 1 2 3 4 5 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch the tray that contains transparencies Note If you do not see Transparency as an option speak with your system support person Touch Copy It Copying to letterhead 1 2 3 4 5 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch th
57. der faceup short edge first Touch Fax on the home screen Touch Search Address Book Using the touch screen keyboard enter the name or part of the name of the person for whom you d like to find a fax number Do not attempt to search for multiple names at the same time Touch Enter Touch the name to add it to the Fax to list Repeat steps 5 through 6 to enter additional destinations Touch Fax It Sending faxes from a computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software applications 1 2 oa 25 Qo From your software application click File gt Print From the Print window select your MFP and then click Properties Note In order to perform this function from your computer you must use the PostScript printer driver for your MFP Choose the Other Options tab and click on Fax Click OK At the next screen click OK From the Fax screen enter the name and number for the fax recipient Click Send to send your job Using fax destination shortcuts 37 Faxing Creating shortcuts Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number A single shortcut number or a multiple number shortcut can be created There are two methods for creating shortcut numbers from a computer or
58. dge Erase or Darkness settings Advanced Imaging Adjusts Background Removal Contrast and Shadow Detail before you copy the document Custom Job Job Build Combines multiple scanning jobs into a single job Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first pages of the image before it is included in the e mail When the first page is scanned the scanning is paused and a preview image appears Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Darkness Adjusts how light or dark your scanned e mails will turn out Understanding e mail options 34 E mail E mail server setup For e mail to operate it must be turned on in the MFP configuration and have a valid IP address or gateway address To set up the e mail function 1 Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http ip_address Click Configuration Click E mail FTP Settings Click E mail Server Setup Fill in the fields with the appropriate information Click Submit oa 5 OMN Address book setup 1 Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http ip_address Click Configuration Click E mail FTP Settings Click Manage E mail
59. dically you need to complete certain tasks to maintain optimum print quality These tasks are covered in this chapter and in the printer User s Guide If several people are using the MFP you may want to designate a key operator to do the setup and maintenance of the MFP Refer printing problems and maintenance tasks to this key operator In the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you bought the MFP Storing supplies Choose a cool clean storage area for the MFP supplies Store supplies right side up in their original packaging until you are ready to use them Do not expose supplies to e Direct sunlight e Temperatures above 35 C 95 F e High humidity above 80 e Salty air e Corrosive gases e Heavy dust Maintaining the MFP 78 Maintaining the MFP Determining the status of supplies Copy Fax E mail a F Astatus Ready 88 Toner low manus Supplies Touch any button to begin E The MFP control panel alerts you once a supply item or maintenance is required The Print status message bar at the bottom of the touch screen indicates if the MFP is Ready and lets you know if any supplies are low or empty Touching Status Supplies on the bottom of the touch screen will open the Status Supplies screen where you can view the status o
60. dria ee eee beet eens 8 Automatic document feeder and flatbed 0 eeceeeeeneeeeeneeeeeneeeeeneeeeeeneeeeaeeeneneeeeeneeeseaeeeesneeeeeeaeeeseneesenneeeee 8 Understanding the MFP control panel ssssesseneeenneeen eee nennen nennen nnne nennen nene 8 Using the LCD touch screen buttons sssssessesesseeseeeseeeee nennen enne nnne nnn ten tn rr enn enn nenne nnnnn nene 14 MI 20 Chapter 2 COpyiNg 21 erm 21 Multiple BAGS COPYING M 21 Usingithe flatbed e Rd ee eed Re Ae ed nd 22 Understanding the copy screens and options cece eeeeeeeeneeeeeeneeeeeeeeeeneeeeeaneeseeeeeneaeeeeeneeeseaeeeteneeeeenneersaes 22 Copying from one size to another i acis directi eene e Eee Eee ride e perta cde ene Ends 24 Au sTiegirztie ia e 24 Copying to letterneadls E 24 Copying photographs etie eri pna ea aeaa xke nir Rd nx an uae CERRAR ened n drk ades laces i ER Redes 24 Making copies using media from a selected tray ssssssseeeee emm eee 25 Copying mixed sized media sssesssssesssseseeeee enne enne neret nen nnne nnne nennt nns e nnne enne nnne 25 Setting the duplex option sssssssessseseseeeeeeeeennee nennen nennn nnne nnre tren nitnren rerit nre nnne n
61. e LEO ER aaeeei 52 Printirig a network Setup page 3 e ccrte ae erri ite ele tee tvi eser oen d sex oa ed anette 52 Printing a font sample ee 52 Printirig adirectory list c das i el dE A Ree 52 Printing confidential and held jobs ee ceeeceeceseeeeeseeeeeneeeeeseneeeeneeensaneeeeseeeeeneseeesseeeeseeeeeteeseneeeeeseseneeseeeeees 53 Printing on specialty media retro nter trad re neni ua feeeccbanaccancsceeedensatdyscdensantaes Eia pe uan 56 Loading standard trays and optional trays ssssssseeeeennen mm emen meer nnns 57 Loading the multipurpose feeder eessessseseseseeseeeeeeene nennen nnne nenne nnne nennen tenter nennen rennes 61 Contents Linking trays oiii 62 Chapter 8 Understanding paper and specialty media guidelines 63 Supported Ferrum 63 Selecting print media oo cece ceceesecseceeaeeeseeceeeeeaeeeseeseneesaaesaeseseeseeeeaeesaaesaeesseeeeaeeeaeessaesaeseaeeeseeseaeseneeteaees 67 Storing print Media is sisinio dei hoe Renta ele ed 71 PAVOIGIING JANN sees teed 71 Chapter 9 Installing and removing options eene 73 Accessing the printer system board seessesesseseeseeeeee nennen nnne nennen nnne nennen innt ennt neret 73 Installing mem ry card ER cm 74 Installing
62. e MFP oak wn Open a Web browser In the address line enter the IP address of the MFP requiring configuration using the format httpz ip address Click Configuration Under Other Settings click Network Ports Click TCP IP Enter the list of addresses in the Restricted Server List field for network communications permission separated by commas in the following format 171 222 333 444 To indicate an entire subnet provide the subnet mask bits in the format 111 222 333 0 24 Click Submit Hard disk wiping 98 713 Troubleshooting lvV Understanding MFP messages The MFP displays three types of messages status messages attendance messages and service messages Status messages provide information about the current state of the MFP They require no action on your part Attendance messages alert you to MFP problems that require your intervention Service messages also alert you to problems that require intervention However the MFP will stop printing and the errors are non recoverable It may be possible to power the MFP off and back on to temporarily recover from the service message error condition For more information about MFP messages see the Menus and Messages Guide on the MFP Software and Documentation CD Online technical support Technical support is available on our Lexmark Web site at www lexmark com Checking an unresponsive MFP If the MFP is not responding first make sure e The pr
63. e Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt e The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Notices 107 Notices Using this product in Germany This product requires a German billing tone filter Lexmark part number 80D1 888 to be installed on any line which receives metering pulses in Germany Metering pulses may or may not be present on analog lines in Germany The subscriber may request
64. e address book 31 E mail Changing the output file type 1 a fF ON Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF Touch E mail on the home screen Enter an e mail address Touch Options Touch the button that represents the file type you want to send e PDF This creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Adobe at www adobe com e TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG e JPEG Creates and attaches a separate file for each page of your original document and is viewable by most Web browsers and graphics programs Touch E mail It E mailing color documents 1 oa fF o ND Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF Touch E mail on the home screen Enter an e mail address Touch Options Touch Color Touch E mail It Creating an e mail shortcut From a computer 1 2 Enter the IP address of the MFP into the URL field address bar of the Web browser Click Configuration in the left frame and then click Manage Destinations in the right frame Note You may be asked to enter a password If you do
65. e duplex option 26 Copying Setting collation options If you want your copies collated you don t need to do anything this is the default setting For example two copies of three pages will print page 1 page 2 page 3 page 1 page 2 page 3 If you don t want your copies collated you can change the setting For example two copies of three pages will print page 1 page 1 page 2 page 2 page 3 page 3 To turn collation off oar OND Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Use the numeric keypad to enter the number of copies you want Touch Off if you do not want your copies collated Touch Copy It Placing separator sheets between copies a fF WN a 6 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Separator Sheets Note Collation must be On for the separator sheets to be placed between copies If Collation is Off the separator sheets are inserted after the job has been printed Touch Copy It Setting paper saving options NO oO fF WON eo Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Make your duplex choice Touch Options Touch Paper Saver Select the output you w
66. e from 75 g m 20 Ib bond paper You can use up to 105 g m 28 Ib bond weight for the multipurpose feeder or 105 g m 28 Ib bond weight for the envelope feeder as long as the cotton content is 25 or less Envelopes with 100 cotton content must not exceed 90 g m 24 Ib bond weight Use only new undamaged envelopes For best performance and to minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Contain windows holes perforations cutouts or embossing Use metal clasps string ties or metal folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have nicked edges or bent corners Have rough cockle or laid finishes Use envelopes that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions If you have any doubts about the envelopes you are considering using check with the envelope supplier Load only one size of envelope at a time in the envelope feeder A combination of high humidity over 6096 and the high printing temperatures may seal the envelopes Selecting print media 69 Understanding paper and specialty media guidelines Labels The MFP can print on many labels designed for use with laser printers These labels are supplied in letter size A4 size and leg
67. e hard disk 97 Administrative support Hard disk wiping Warning All resources on the hard disk will be irretrievably deleted Resources residing in flash memory or in RAM remain unaffected Note This setting is only available on MFP models with an integrated internal hard disk drive Turn the MFP off Wait 10 seconds Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears Touch the down arrow to scroll to Wipe Disk Touch the right arrow to enter the Wipe Disk menu Touch the right arrow next to Wipe Disk now to wipe the hard disk Contents will be lost Continue appears Touch Yes to continue the process The Wiping Disk progress screen appears Warning Do not power off the MFP until the process completes When hard disk wiping is finished touch Back to return to the Config Menu Touch Exit Config Menu to exit Using the Restricted Server List function The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over the network which prevents other hosts from managing and printing to the MFP Note The Restricted Server List only restricts TCP traffic it does not affect UDP traffic The Restricted Server List supports up to ten host addresses or ten network addresses To configure the Restricted Server List from the EWS of th
68. e s in the following table you must attach a suitably rated and certified power regulating device such as a voltage stabilizer or UPS device to the MFP power supply Your warranty may not cover damages caused by power surges Nominal Voltage Range Maximum Voltage Range 100V 127V AC 90V 135V AC 220V 240V AC 198V 254V AC Waste from Electrical and Electronic Equipment WEEE directive The WEEE logo signifies specific feeling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Notices 109 Notices China RoHS Part Name Hazardous Substances or Elements Lead Mercury Cadmium Hexavalent Polybrominated Polybrominated Pb Hg Cd Chromium biphenyl PBB diphenylether CrVI PBDE Circuit boards X O O O O O Power supply X O O O O O Connectors X O O O O O Mechanical assemblies shafts X O O O O O rollers Mechanical assemblies motors x ojJo olojo olojo olojo olojo X Mechanical assemblies others X Scanner assembly O LCD display O X O O O O O Indicates that the content of the toxic and hazardous substance in all the homogeneous materials of the part is below the concentration limit requirement as described in SJ T11363 2006
69. e tray that contains letterhead Note If you do not see Letterhead as an option speak with your system support person Touch Copy It Copying photographs A Q N a Open the document cover Place the photograph face down on the flatbed Touch Copy on the home screen Touch Options Copying from one size to another 24 on OA Copying Touch Content Touch Photograph Touch Copy It Touch Scan Next or Done Making copies using media from a selected tray During the copy process you can select the input tray that contains the media type of choice For example if a special media type is located in the multipurpose feeder and you want to make copies on that media oc fF wWON Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch multipurpose feeder or the tray that contains the media type you want Touch Copy It Copying mixed sized media You can place mixed sized original documents in the ADF and then copy them Depending on the paper size loaded in the trays the scanner will print on the same size media or scale the document to fit the media in the tray Example 1 the MFP has two paper trays one tray loaded with letter and the other with legal paper A document mixed with letter and legal pages needs to be copied
70. ecommend the use of grain short card stock Selecting print media 70 Understanding paper and specialty media guidelines Storing print media Use the following guidelines to avoid paper feeding problems and uneven print quality e Store paper in an environment where the temperature is approximately 21 C 70 F and the relative humidity is 40 e Store cartons of paper on a pallet or shelf rather than directly on the floor e Ifyou store individual packages of paper out of the original carton make sure they rest on a flat surface so the edges do not buckle or curl e Do not place anything on top of paper packages e Store paper in its original wrapper until you load it into the MFP Avoiding jams Automatic document feeder Note Papers such as carbonless very light papers and magazine paper should be copied using the flatbed Do not use the ADF for this type of paper Your automatic document feeder is designed to handle most paper types However if you are unsure if your document will cause a jam in the automatic document feeder we recommend that you scan it using the flatbed The following cannot be properly fed by the automatic document feeder e Paper with clip or staple attached e Paper with ink not totally dry e Paper with inconsistent thickness such as envelopes e Paper with wrinkles curls folds or tears e Tracing paper coated paper carbonless paper e Paper that is too large or too small use flatbed instead
71. ected jobs are deleted and then the home screen appears Viewing a fax log When you send or receive a fax an entry of the activity is recorded in a file You can view or print this file when you want To view the fax log Type the IP address of the MFP in the URL field of your browser and then press Enter Click Reports Click Fax Settings A Q N Click Fax Job Log or Fax Call Log Fax tips The following tips may improve the MFP fax quality or solve fax problems For additional information or to solve copy problems see Solving fax problems Question Tip When should use Text mode e Text mode should be used when text preservation is the main goal of the fax and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when faxing an original document that contains a Text Photo mode mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo mode Photo mode should be used for faxing photos printed on a laser printer or taken from a magazine or newspaper Caller ID is not shown If your region supports caller ID you may have to change the default setting There are two settings available FSK pattern 1 and DTMF pattern 2 Contact your telecommunications company
72. eeeeeseaeeeeetaas 100 Solving scan quality problems ssesssseseeeeenneennennen nene neret nnne nnnn nnne nne etn en reset enne 100 SOlVviNgfaX proble uem 101 Solving paper feed problems sessesssssessseeeseenne enne enne trente nnn entries nter en rne nnns ennt 101 Lin HH 102 ere ID P 102 Electronic emission hOllCes 1 reiecta e pert EE ipe nepee ute aaea a shea cas E dbs heteesvaceseecee canes 102 Other telecommunications notices sssssssseseseeeeeeeeennne nnne nennen tenen ren nnne entere rne ntes ennt 107 Waste from Electrical and Electronic Equipment WEEE directive sseeee 109 China ROHS 2 sciatica dali L EN 110 jr 111 Gp Learning about the MFP Basic functions of the scanner The Lexmark 4600 MFP option provides copy fax and scan to network capability for large workgroups You can e Make quick copies or change the settings on the control panel to perform specific copying jobs e Sendan outgoing fax using the MFP control panel e Send an outgoing fax to multiple fax destinations at the same time e Scan documents and send them to your PC an e mail address a USB flash memory device or an FTP destination e Scan documents and send them to another printer PDF by wa
73. er may be caught in the fuser 230 yy Paper Jam E J Follow the instructions in the printer User s Guide for clearing Area E duplex area Duplex mechanism and Area J Duplex tray 24 lt x gt yy Paper Jam B C T lt x gt Follow the instructions in the printer User s Guide for clearing Area E trays 1 4 Duplex mechanism Area C Paper input options 500 sheet drawer y or 2000 sheet drawer and Area T lt x gt Paper input options 500 sheet trays or 2000 sheet tray 250 Paper Jam A D Follow the instructions in the ponte User s Guide for clearing Area A Multipurpose feeder and Area C Paper input options 500 sheet multipurpose feeder drawer or 2000 sheet drawer 27 lt x gt yy Paper Jam M Follow the instructions in the printer User s Guide for Clearing mailbox and output mailbox finisher or output expander jams Area M expander Understanding printer jam messages 87 Clearing jams Clearing scanner jams Scanner jams can occur as the paper enters or exits the scanner Scanner jams can be cleared by opening the ADF cover or the document cover and removing the jam 290 291 292 and 294 Scanner Jams 1 Remove all original documents from the ADF 2 Open the ADF cover and carefully remove any jammed pages If you cannot remove the jammed paper and open the document cover Carefully remove the jammed paper 3 Close the document and ADF covers Clearing scanner jams 88 Administrative support CO NNN Adjusti
74. er names for held or confidential print jobs Job names for held jobs excluding confidential print jobs Profile names Bookmark container or job names USB container or job names for supported extensions only Held Jobs To open a screen containing all the held jobs containers Lock Device This button appears on the screen when the MFP is unlocked and Device Lockout Personal Identification Number PIN is not null or empty To lock the MFP 1 Touch Lock Device to open a PIN entry screen 2 Enter the correct PIN to lock the control panel which locks both the control panel buttons and the touch screen buttons Once the control panel is locked the PIN entry screen clears and the Lock Device button is replaced with the Unlock Device button Note If an invalid PIN is entered Invalid PIN appears A pop up screen appears with the Continue button Touch Continue The home Screen returns with the Lock Device button Understanding the MFP control panel 12 Button Button name Unlock Device Learning about the MFP Function This button appears on the screen when the MFP is locked The control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur To unlock the MFP 1 Touch Unlock Device to open a PIN entry screen 2 Enter the correct PIN to unlock the numeric keypad 0 9 and the Backspace button on the control panel Note If an invalid PIN
75. es a choice If a different value within a menu item is touched it needs to be saved to become the current user default setting To save the value as the new user default setting touch Submit Back When the Back button is shaped like this no other navigation is possible from this screen except to go back If any other choice is made on the navigation bar the screen closes For example in Sample screen one all the selections for scanning have been made One of the preceding green buttons should be touched The only other button available is Back Touch Back to return to the previous screen and all the settings for the scan job made on Sample screen one are lost Back When the Back button is shaped like this both forward and backward navigation is possible from this screen so there are other options available on the screen besides selecting Back Using the LCD touch screen buttons 15 Learning about the MFP Sample screen two Information on touch screen buttons Button Unknown paper size Copy from Legal 8 5 x 14 in Executive 7 25 x 10 5 in Folio 8 5 x 13 in Statement 5 5 x 8 5 in A4 210 x 297 mm Letter 8 5 x 11 in E O FO 6 LO ME yy wv Button name Down arrow Function or description Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does no
76. esolution can be decreased to reduce the file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your FTP file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the copy Color documents can be scanned and sent to an FTP site PC e mail address or the MFP printer Advanced Options Accesses the Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase or Darkness settings Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you scan the document Custom Job Job Build Combi
77. etup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENS should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for re
78. evices formatted with NTFS or any other file systems are not supported Printing 49 Printing To print from a USB flash memory device 1 Make sure the MFP is on and Ready or Busy appears 2 Insert a USB flash memory device into the USB Direct interface Note If you insert the memory device when the MFP requires attention such as when a paper jam has occurred the MFP ignores the memory device 3 Touch the arrow next to the document you want to print A screen asking the number of copies to be printed will appear 4 To print only one copy touch Print or touch to enter the number of copies Note Do not remove the USB flash memory device from the USB Direct interface until the document has finished printing The document will begin printing Note If you insert the memory device when the MFP is busy printing other jobs the message Printer Busy appears Select Continue and your job prints after the other jobs finish If you leave the device in the MFP after exiting the USB drive menu you can still print PDFs on the device as held jobs See Printing confidential and held jobs Canceling a print job There are several methods for canceling a print job e Canceling a job from the MFP control panel e Canceling a job from a computer running Windows Canceling a job from the taskbar Canceling a job from the desktop e Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS
79. f the various trays and other supply items Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you bought the MFP Ordering an ADF pick pad Order Lexmark part number 40X2538 Order a new pick pad if you experience problems with paper double feeding through the automatic document feeder or if you have scanned 40 000 pages Ordering an ADF pick roller Order Lexmark part number 40X2540 Order a new ADF pick roller if you experience problems with paper double feeding through the automatic document feeder or if you have scanned 120 000 pages Determining the status of supplies 79 Maintaining the MFP Recycling Lexmark products To return Lexmark products to Lexmark for recycling 1 Visit our Web site www lexmark com recycle 2 Follow the instructions on the computer screen Cleaning the scanner glass and backing material 1 Open the document cover 2 Dampen a clean lint free cloth or cotton swab with isopropyl alcohol 95 3 Wipe the scanner glass and backing material by moving the cloth or swab from side to side Backing material Scanner glass 4 Close the document cover Recycling Lexmark products 80 Maintaining the MFP Cleaning the automatic document feeder The scanner parts can bec
80. gle job Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the image before it is included in the fax When a page is scanned the scanning is paused and a preview image appears Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing printed on that portion of the paper Advanced Duplex Controls how many sides and what orientation your original document has and whether your original documents are bound along the long edge or the short edge Understanding fax options 39 Faxing Changing the fax resolution 1 2 3 4 5 6 7 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch the button that represents the resolution you want Touch Fax It Adjusting the Darkness setting oa fF WN Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch the left Darkness arrow to reduce the darkness of the fax or touch the right Darkness arrow to increase the darkness of the fax Touch Fax It Sending a fax at a late
81. h or inkjet print Canceling a copy job 29 e E mail M The MFP can be used to e mail scanned documents to one or more recipients There are four ways to send an e mail from the MFP You can type the e mail address use a shortcut number use the address book or a profile Permanent e mail destinations can be created in the Manage Destinations link located under the Configuration tab on the Web page For more information or detailed instructions select one of the following Entering an e mail address Using a shortcut number Using the address book E mailing to a profile Adding e mail subject and message information Changing the output file type E mailing color documents Creating an e mail shortcut Creating an e mail profile Canceling an e mail Understanding e mail options E mail server setup Address book setup Entering an e mail address 1 Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF 2 Touch E mail on the home screen 3 Enterthe recipient s address You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number 4 Touch E mail It Using a shortcut number 1 Place the original document in the automatic document feeder faceup or on the flatbed facedown Adjust the paper guides when using the ADF 2 Touch E mail on the home screen E mail 30 3 4 E mail
82. he quality and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Tells the MFP the color of the original documents You can select Gray BW Black and White or Color Original Size Opens a field where you can select the size of the document you are going to scan Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Darkness Adjusts how light or dark your scanned documents will turn out Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you scan the document
83. he Background Removal setting under Copy gt Options gt Advanced Imaging Touch the right arrow to remove more background Unwanted patterns Moire appear when a document is copied using Photograph mode Change the content mode to Printed Image under Copy gt Options gt Content Vertical or horizontal lines are noticed on copied pages Clean the ADF scanner glass and backing material See Cleaning the scanner glass and backing material on page 80 Black text is too light or disappearing Adjust the Darkness setting under the Copy menu Touch the right arrow to increase the darkness setting Change the content mode to Text under Copy gt Options gt Content Adjust the Background Removal setting under Copy gt Options gt Advanced Imaging Touch the left arrow to remove less background Adjust the Contrast setting under Copy Options Advanced Imaging Touch the right arrow to add more contrast Adjust the Shadow Detail setting under Copy Options Advanced Imaging Touch the left arrow to decrease shadow detail The copy looks washed out or overexposed Adjust the Background Removal setting under Copy gt Options gt Advanced Imaging Touch the left arrow to remove less background Adjust the Shadow Detail setting under Copy Options Advanced Imaging Touch the left arrow to remove more shadow detail Solving scan quality problems The following solutions will help solve scan proble
84. idelines whenever moving the equipment to avoid injuring yourself or damaging the MFP Always turn off the MFP using the printer power switch Lock the scanner mechanism Disconnect all cords and cables from the MFP before attempting to move the MFP Remove the scanner from the top of the printer Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP warranty Damage to the MFP caused by improper moving is not covered by warranty CAUTION The printer weighs 48 82 kg 105 181 Ib It requires at least three 3 people to lift it safely Use the printer handholds to lift it do not lift by the front of the printer and make sure your fingers are not under the printer when you set it down CAUTION The inside of the printer may be hot Allow the printer to cool before touching any internal components CAUTION Certain floor mounted configurations require additional furniture for stability More information is available on our Q Lexmark Web site at www lexmark com multifunctionprinters Static sensitivity notice Warning This symbol identifies static sensitive parts Do not touch in the areas near these symbols without first touching the 4 Se metal frame of the MFP amp Contents CO NNN Chapter 1 Learning about the MFP ccccsssseccessseeeeesseeeeeeesseeeeeenseneeeesnseeeeseseennesenseees 8 Basic functions Of the SCanher ose crei et dete een led xp dein A
85. ies amp Pages pop up menu Use transparencies designed specifically for laser printers Transparencies must be able to withstand temperatures of 230 C 446 F without melting discoloring offsetting or releasing hazardous emissions For detailed information see the Card Stock amp Label Guide which is available on the Lexmark Web site at www lexmark com Transparencies can be fed automatically from the standard tray or the multipurpose feeder Before loading transparencies fan the stack to prevent sheets from sticking together Be careful when you handle transparencies Fingerprints on the surface of the transparency cause poor print quality Selecting print media 68 Understanding paper and specialty media guidelines Envelopes You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope drawer Try a sample of any envelopes you are considering using with the MFP before buying large quantities See Loading the multipurpose feeder for instructions on loading envelopes When printing on envelopes To achieve the best possible print quality use only high quality envelopes that are designed for use in laser printers Set the Paper Size Type in the Paper menu to MP Feeder Manual Env or Env Feeder depending on the source you are using Set the paper type to Envelope and select the correct envelope size from the control panel the MFP driver or from MarkVision For best performance use envelopes mad
86. in Shift Increases the size of the margin a specified distance This can be useful in providing space to bind or hole punch copies Use the increase or decrease arrows to set how much of a margin you want If the additional margin is too large the copy will be cropped e Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the selected area leaving nothing printed on that portion of the paper e Date Time Stamp Turns the Date Time Stamp on and prints the date and time at the top of every page e Overlay Creates a watermark or message that overlays the content of your copy You can choose between Urgent Confidential Copy and Draft The word you pick will appear faintly in large print across each page Note A custom overlay can be created by the system administrator An additional icon with that message will then be available e Content Enhances copy quality Choose Text for original documents that are mostly text or line art Choose Text Photo when the original documents are a mixture of text and graphics or pictures Choose Photograph when the original document is a high quality photograph or inkjet print Choose Printed Image when copying halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper e Advance
87. ings click Security Click Create Change Password Click Create Change Advanced Password Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters Touch Submit Configuring the MFP 93 Administrative support Using the secure EWS The SSL Secure Sockets Layer allows for secure connections to the Web server within the print device To connect to the EWS more securely connect to the SSL port instead of the default HTTP port The SSL port connection will encrypt all Web server network communications between the PC and the MFP To connect to the SSL port 1 Open a Web browser 2 Inthe address line enter the IP address of the MFP being configured using the format https ip_address Supporting SNMPv3 Simple Network Management Protocol version 3 SNMPvV3 protocol allows for encrypted and authenticated network communications It also lets the administrator select a desired level of security Prior to use at least one user name and password must be established from the settings page To configure for SNMPv3 through the EWS of the MFP 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address 2 Click Configuration 3 Under Other Settings click Network Ports 4 Click SNMP SNMPv3 authentication and encryption has three levels of support e No authentication and no encryption e Authentic
88. int method you are using 5 Place the paper or specialty media print side up along the left side of the multipurpose feeder and then push it in as far as it will easily go Do not force the media Note Do not exceed the maximum stack height Overfilling the feeder may cause jams 6 Squeeze the paper guide lever and slide the guide until it lightly touches the side of the stack 7 If you are loading a different type of media than was previously loaded in the tray change the Paper Type setting for that tray on the operator panel Linking trays Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources The printer automatically links the trays when one tray is empty print media feeds from the next linked tray For example if you have the same size and type of print media loaded in tray 1 and tray 2 the printer selects print media from tray 1 until it becomes empty and then the printer automatically feeds print media from the next linked tray tray 2 Make sure you load the same size and type of print media in each tray and then using the Paper menu set the same paper size and type for the trays to link Set the paper size and type for each tray To disable tray linking set the Paper Type to a unique value for each tray If all the trays do not have the same type of print media loaded when linked you could mistakenly print a job on the wrong paper
89. inter power cord is plugged into the scanner and the scanner is plugged into a properly grounded electrical outlet e The electrical outlet is not turned off by any switch or breaker e The MFP is not plugged into any surge protectors uninterrupted power supplies or extension cords e Other electrical equipment plugged into the outlet is working e The printer is turned on e The scanner cable is securely attached to the MFP and printer e Remove the printer operator panel cover and verify a menu screen is displayed then replace the cover Once you have checked each of these possibilities turn the printer off wait at least 10 seconds and then turn the printer back on This often fixes the problem Locating the port name and IP address The port name appears in the upper right corner of the MFP home screen and the IP address appears in the upper left corner of the MFP home screen when the MFP is connected to a network The address also appears on the network setup page To print a network setup page a Touch the key icon on the MFP control panel b Touch Reports c Touch Network Setup Page or Network x Setup Page For more information see Assigning a printer IP address in the MFP Setup guide Troubleshooting 99 Troubleshooting Solving copy quality problems The following solutions will help solve copy problems For additional information see Copy tips Symptom Solution Unwanted background is visible Adjust t
90. k drive Turn the MFP off Wait 10 seconds Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears Touch the down arrow to scroll to Disk Encryption Touch the right arrow to enter the Disk Encryption menu Touch the right arrow next to Enable to encrypt the hard disk Contents will be lost Continue appears Touch Yes to continue the process The Encrypting Disk progress bar appears Warning Do not power off the MFP until the process completes When hard disk encryption is finished touch Back to return to the Config Menu Touch Exit Config Menu to exit To disable disk encryption Turn the MFP off Wait 10 seconds Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears Touch the down arrow to scroll to Disk Encryption Touch the right arrow to enter the Disk Encryption menu Touch the right arrow next to Disable to decrypt the hard disk Contents will be lost Continue appears Touch Yes to continue the process The Formatting Disk progress screen appears Warning Do not power off the MFP until the process completes When hard disk decryption is finished touch Back to return to the Config Menu Touch Exit Config Menu to exit Encrypting th
91. l 32 Function Access restricting 91 G guidelines print media 67 H hard disk encryption 97 wiping 98 held jobs confidential jobs 53 entering a PIN 53 Home button 18 Home screen 11 buttons 11 home screen status message bar 11 indicator light 9 Internet Protocol Security 95 J jams avoiding 72 clearing 85 job 28 job build 28 L labels guidelines 70 LCD brightness 89 LCD contrast 89 112 LCD touch screen features Attendance message alert 19 Menu trail line 19 left arrow button 15 left scroll decrease button 14 letterhead copying 24 Lexmark Authorized Supplies Dealers 78 light indicator 9 linking 62 trays 62 loading 2000 sheet tray 59 500 sheet trays 57 multipurpose feeder 61 loading print media card stock 57 paper input tray 57 transparencies input tray 57 Macintosh 50 51 53 55 56 68 maintaining the MFP 78 margin shift 23 maximum stack height multipurpose feeder 62 trays 1 2 3 58 60 media sizes supported 7 3 4 Monarch 64 media specifications sizes 64 types 65 weight 65 menus preventing access 92 setting Password Protect 91 Menus See individual menus MFP locking 92 unlocking 92 mixed sizes copying 25 multipurpose feeder copying 25 N navigation bar 11 notice edition 2 numeric keypad 9 nup printing 23 O operator panel brightness 89 contrast 89 Index 113 options email 33 P paper recommended types 67 supported media 63 understanding 63 u
92. l Shortcuts Fill in the fields with the appropriate information Click Add Canceling an e mail 1 2 When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen When using the scanner bed touch Cancel while Scan the Next Page Finish the Jobis displayed on the touch screen Understanding e mail options Original Size Opens a screen where you can enter the size of the documents you are going to e mail Touching any of the paper size icons on the follow on screen will make that your selection and return you to the e mail Options screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Sides Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Creating an e mail profile 33 E mail Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Binding Tells the MFP whether the original document is bound on the long edge or short edge side E mail Subject Lets you enter a subject line to your e mail You can enter up to 255 characters E mail Message Lets you enter a message that will
93. le Save the packaging materials a Connectthe USB interconnect cable to the card b Connect the USB interconnect cable to the system board Connector USB interconnect cable Installing the interface card 76 Installing and removing options 4 Align the connection points on the card with the connector on the system board and push the card firmly into the system board connector 5 Insert and tighten the screws to secure the card Gg E zz alidododrdolo a Replacing the access cover plate After you have installed options on the printer system board follow these steps to reattach the access cover plate 1 Align the slots at the top of the access cover with the screws near the top of the printer 2 Slide the cover up under the top cover lip as far as it will go 3 Insert and tighten the four screws at the top and bottom of the cover Replacing the access cover plate 77 10 Maintaining the MFP OO Perio
94. locked MFP automatically buffers each job received to its hard disk To initiate the printing of jobs on a locked MFP hard disk enter the correct PIN on the control panel to unlock the MFP A locked MFP also prevents all use of the control panel except to unlock the MFP oa Aa wWNDND Note This setting is only available on MFP models with an integrated hard disk drive Back channel data is processed while the MFP is locked Reports such as user or event logs can be retrieved from a locked MFP Touch the Menus button on the home screen Touch Settings Touch the down arrow and then touch Security Touch the down arrow and then touch Create Change Passwords gt Create Change Device Lockout PIN Enter and reenter a 4 digit PIN Touch Submit Locking the MFP using the Device Lockout PIN 1 2 Touch the Lock Device button Enter the 4 digit Device Lockout PIN Unlocking the MFP using the Device Lockout PIN 1 2 Touch the Unlock Device button Enter the 4 digit Device Lockout PIN Configuring the MFP 92 Administrative support Setting a password before printing received faxes To prevent received faxes from being printed until a password is entered 1 oc 5 W DD Open a Web browser In the address line enter the IP address of the MFP being configured using this format http ip_address Click Configuration Under Default Settings click Fax Settings gt Analog Fax Setup Scroll to Holding Faxes and
95. mail Shorteut 22 6 2 AR RRL SEI MA Ra Ae pnd ee ne eds 32 Contents Greating an e mail Profile 5 2 rotto teen ERE OR FO Ee daa deraeedtyecjadceeestabereesbegdesets 33 Canceling an e mail 2 2 2 2 RII I bec HEL biel AL Ee EL E eO Ee DESC Lode HEP Alii rua etta ee bL ga N ERN EE 33 Understanding e mail Optloris terree itti ei ti ee edis t baa s EET Re Eee aee FER HER e ERR Ede FR eu ieadh 33 E mail server T 35 Address Dook SetUp EE 35 Chapter 4 Faxing e 36 SOMA ULE bL 36 Using fax destination shortcuts ier uaaa eerie tte nein a a Eaa son Las sedes a oap Face a sima be Tine ARO 37 Using the address BOOK 5 rri ei ra eie ite epis en edet E a abe cre epe e Eu de pneu Ep ede 37 Sending faxes from a computer sssssssssssssseseeeseseee nennen neret nnns nnn nennen rester senten nne n rene nnn en nen innen 37 Creating SNOrtCUtS RR 38 Understanding fax Options 5 See AN RAs eel 39 Changing the fax resolution sssssssessseeseeeeeeenennee nennen nennen neret nnne nrnn nnne etnnsi nnns tenens 40 Adjusting the Darkness setting 5 redeem teer iere iae er e EPI pach NER AI eain epa FERRE u EE x un ep in 40 Sending a fax at a later time sssssssssssesseseeeseseene enne nnne nnn enne sn nente reste etnnen reset enter enne 40 Garicel an outgoing Tax tette ee haie tae cedebat fabio ode in dei Dade neutri
96. mm x 210 mm to x T x x T x x x x x 215 9 mm x 355 6 mm 4 125 in x 8 27 in to 8 5 in x 14 in Supported as selected paper with tray size sensing turned off in the appropriate trays When selected the page is formatted for 215 9 x 355 6 mm 8 5 x 14 in unless otherwise specified Supported print media 64 Print media types Understanding paper and specialty media guidelines Optional Legend Finisher 4 supported Optional Xx unsupported Multi high Optional Optional Optional 500 sheet purpose capacity Optional envelope banner 5 bin Media feeder feeder duplex drawer tray mailbox Paper v v V 4 V V v Card stock V V x v x x x J v V Transparencies V V x x x x x 4 4 x Paper and Vinyl v 4 x V x x x V V x labels Envelopes x v x x v x x x x x Glossy paper 4 4 V V x x x 4 V Print media weights Media weight Multipurpose 2000 sheet Envelope 500 sheet trays feeder drawer drawer Paper Xerographic or 60 to 74 9 g m 60 to 74 9 g m 60to 74 9 g m Not supported business paper grain long grain long grain long used for simplex 16 to 19 9 Ib 16 to 19 9 Ib 16 to 19 9 Ib printing bond bond bond Xerographic or 75 to 176 g m 7510 176 g m 75 to 176 g m Not supported business paper grain long grain long grain long used for duplex 20 to 47 Ib bond 20 to 47 Ib bond
97. ms For additional information see Scanning tips Symptom Solution The file size is too big when scan a document to the network Touch Options then under Resolution decrease the output resolution Touch Options then under Content change the Color option to black and white Touch Options then under Content change the setting to Text Text characters do not look sharp when I scan a document to the network Touch Options then under Resolution increase the output resolution Touch Options then under Content change the setting to Text Black text is too light or disappearing Adjust the Darkness setting Touch the right arrow to increase the darkness setting Change the content mode to Text Adjust the Background Removal setting under Advanced Imaging Touch the left arrow to remove less background Adjust the Contrast setting under Advanced Imaging Touch the right arrow to add more contrast Adjust the Shadow Detail setting under Advanced Imaging Touch the left arrow to decrease shadow detail Unwanted background is visible Adjust the Background Removal setting under Advanced Imaging Touch the right arrow to remove more background Solving copy quality problems 100 Troubleshooting Solving fax problems The following solutions will help solve fax quality problems or solve fax problems For additional information see Fax tips Symptom Solution The fax docume
98. nded that these guidelines are followed when evaluating new paper stock For detailed information see the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Weight The printer can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long Paper lighter than 60 g m 16 Ib might not be stiff enough to feed properly causing jams For best performance use 90 g m 24 Ib bond grain long paper To use paper narrower than 182 x 257 mm 7 2 x 10 1 in it is recommended that the weight be greater than or equal to 90 g m 24 Ib bond Curl Curl is the tendency of media to curve at its edges Excessive curl can cause paper feeding problems Curl can occur after the paper passes through the printer where it is exposed to high temperatures Storing paper unwrapped in hot humid cold and dry conditions even in the trays can contribute to paper curling prior to printing and can cause feeding problems Smoothness The degree of smoothness of paper directly affects print quality If the paper is too rough the toner does not fuse to the paper properly resulting in poor print quality If the paper is too smooth it can cause paper feeding or print quality issues Smoothness needs to be between 100 and 300 Sheffield points however smoothness between 150 and 250 Sheffield points produces the best print quality Moisture content The amount of moisture in the paper affects bo
99. nding to the commands Details relating to compatibility are included in the Technical Reference Other trademarks are the property of their respective owners 2006 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense A Safety information CAUTION Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible CAUTION Refer service or repairs other than those described in the operating instructions to a professional service person CAUTION This product is designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts CAUTION Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports CAUTION Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched telephone network CAUTION If you are installing memory or option cards sometime after setting up the printer turn the printer off and unplug the power cord from the wall outlet before continuing CAUTION Follow these gu
100. nes multiple scanning jobs into a single job Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first pages of the image before it is included in the FTP file When the first page is scanned the scanning is paused and a preview image appears Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides or pick a particular edge Edge Erase will erase whatever is within the area selected and leave nothing printed on that portion of the paper Darkness Adjusts how light or dark your scanned documents will turn out FTP options 44 FTP FTP tips The following tips may improve the MFP FTP quality Question When should use Text mode Tip Text mode should be used when text preservation is the main goal of sending a document to an FTP site and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode Text Photo mode should be used when sending a document to an FTP site that contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo mode Photo mode should be used when the original document is composed mostly of photos printed on a
101. ng control panel brightness If you are having trouble reading your control panel display the LCD brightness can be adjusted through the Settings menu Brightness 1 Make sure the MFP is on 2 Touch the Menus button on the home screen 3 Touch Settings 4 Touch General Settings 5 Touch the down arrow until Brightness appears 6 Touch the left arrow to decrease the brightness or touch the right arrow to increase the brightness Brightness values can be adjusted from 5 100 100 is the default value Touch Submit J Touch Home Restoring factory default settings When you first enter the MFP menus from the control panel you may notice an asterisk to the left of a value in the menus This asterisk indicates the factory default setting These settings are the original MFP settings Factory defaults may vary for different regions When you select a new setting from the control panel Submitting Selection appears When the Submitting Selection message disappears an asterisk appears next to the setting to identify it as the current user default setting These settings are active until new ones are stored or the factory defaults are restored To restore the original MFP factory default settings Warning All downloaded resources fonts macros and symbol sets in MFP memory RAM will be deleted Resources residing in flash memory or on the hard disk remain unaffected Make sure the MFP is on Touch the Menus button on
102. ng hosts This is the easiest way to configure when only a few hosts on the network use IPSec Certificate Authentication Allows any hosts or subnet of hosts to authenticate for IPSec Each host must have a public private key pair Validate Peer Certificate is enabled by default requiring each host to have a signed certificate The certificate authority certificate must be installed Each host must have its identifier in the Subject Alternate Name of the signed certificate Note After an MFP is configured for IPSec with a host IPSec is required for any IP communication to take place Indicate the setting for each sub item as required for the network environment Click Submit Disabling ports and protocols The TCP and UDP ports can be configured to one of three modes or values Disabled Never allows network connections to this port Secure and Unsecure Allows the port to remain open even in Secure mode Unsecured Only Allows the port to only open when the MFP is not in Secure mode Note A password must be set to enable Secure mode Once enabled only the ports set to Secure and Unsecure will be open To configure the mode for TCP and UDP ports from the EWS 1 c1 ON Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip address Click Configuration Under Other Settings click Network Ports Click TCP IP Port Access For each port listed select the app
103. ng the MFP Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment Use the printer handholds to lift it do not lift by the front of the printer and make sure your fingers are not CAUTION The printer weighs 48 82 kg 105 181 Ib It requires at least three 3 people to lift it safely N under the printer when you set it down Always turn off the MFP using the printer power switch Lock the scanner mechanism Disconnect all cords and cables from the MFP before attempting to move the MFP Remove the scanner from the top of the printer Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP warranty Damage to the MFP caused by improper moving is not covered by warranty Moving the MFP within the office The MFP can be safely moved from one location within an office to another following these precautions The MFP printer and scanner must be turned off The scanner should be removed from the top of the printer The MFP printer and scanner must remain in an upright position Any cart used to move the printer and scanner should have a surface able to support the full footprint of the pieces being moved Severe jarring movements may cause damage to the MFP and must be avoided Preparing the MFP for shipment To transport the MFP by vehicle or by commercial carrier the MFP must be repackaged for shipment using the proper packaging The MFP
104. nns nter nnen 26 Reducing and enlarging COples cheer eiue ee ett vided edu eee deae caso v Y de RE ee boa Eu er daas 26 Adjusting COPY quality E 26 Settirg collation Options sz der cathe eto e reet ne aei ra dece fost Lahr te aes ER ren Eoi 27 Placing separator sheets between copies sssssssseeneeeeeneee mener 27 Setting paper saving options ssesesssssesesseeseeeene nennen nnne ninm nennen etnies nnne t terit nente nnns innen tenter 27 Placing the date and time at the top of each page ssssseeneeeeeem emere nennen 28 Placing an overlay message on each page sse nre 28 Creating a Custom job job build 5 5 iei e eee SRR AA ee lat 28 Canceling a Copy JOD e 29 GOD Ao EH 29 Chapter 3 E mail e 30 Entering ane mall address ier cete ee ee ae ede es ee eee 30 Using a shortcut number ecco thee coenae erum tes ed n te Wane lan ie eddies 30 Using the address DOOK oerte tC icio eh ain c ie ee see bes 31 E mailing tO lt a profile 2 NE 31 Adding e mail subject and message information eee eeeseeeeeeeeeneeeeeeneeteeeeeeseaeeeeeaeeeseneeeeeaeeeseaeeesenneeeeneeees 31 Changing the output file type ooo ee eee ee ceeeeeseeeeneeeeaeeeaeeeseeesaeeeaeesaeeeaeessaeeeacesseeseaeesaaeeeaeessaeeeaeeesaeseaeseeneeaees 32 E mailing Color GOCUIMONTS eL X TS 32 Creatingian e
105. not have an ID and password get one from your system support person Click E mail Destination Setup Enter a unique name for the recipient and specify the e mail address Note If you are entering multiple addresses separate each address with a comma Choose your scan settings Format Content Color and Resolution Enter a shortcut number and then click Add If you enter a number that is already in use you are prompted to select another number Changing the output file type 32 E mail 7 Goto the MFP and place your original document in the automatic document feeder faceup short edge first 8 Press ft and then enter the recipient s shortcut number 9 Touch E mail It From the MFP Load the original document in the ADF faceup short edge first and adjust the paper guides 2 Touch E mail on the home screen 3 Enterthe recipient s e mail address To create a group of recipients touch Next number and enter the next recipient s e mail address 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch E mail It Creating an e mail profile 1 oa fF W IN Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http ip_address Click Configuration Click E mail FTP Settings Click Manage E mai
106. nsatisfactory 68 weight 67 paper saver 23 paper saving 27 paper unacceptable 68 password Print Faxes Password 93 setting Print Faxes Password 93 Password Protect setting for the menus 91 photoconductor kit recycling 80 pick pad 79 PIN entering at the MFP 54 entering from the driver 53 for confidential jobs 53 ports disabling 95 Pound button 9 Power Saver adjusting 90 print media guidelines 67 paper 67 transparencies guidelines 68 Print media guidelines 67 print media jams avoiding 72 print media specifications characteristics 67 Printing 49 problems paper feed Paper Jam message remains after clearing jam 101 protocols disabling 95 publications Card Stock amp Label Guide 63 Q quick copies 21 R radio button selected 17 unselected 16 received faxes printing setting a password prior to 93 Index recycling supplies 80 reducing 26 repeat print 54 reserve print 54 resolution 34 44 restricted server list function using 98 right arrow button 15 right scroll increase button 15 S safety information 2 scale 22 scanning options 47 to a PC 46 to email 30 screen timeout 90 Screens copy 22 secure management through MVP 98 security 802 1x Authentication 96 Confidential Print Setup 96 setting Advanced Password 93 using Embedded Web Server 93 supporting IPSec 95 Simple Network Management Protocol 94 using secure Embedded Web Server 94 select button 14 selecting media 25 separator sheets 2
107. nt takes a long Touch Options then under Content change the setting to Text and then set the time to transmit resolution to Standard The images on the fax sent are Touch Options then under Content change the setting to Text Photo or Photo not clear Increase the output resolution Note This will increase the amount of time required for the scan and will increase the quality of the fax output Caller ID is not shown If your region supports caller ID you may have to change the default setting There are two settings available FSK pattern 1 and DTMF pattern 2 Contact your telecommunications company to determine which pattern or switch setting to use Solving paper feed problems Symptom Cause Solution The Paper Jam You have not pressed Continue Clear the entire paper path and then press Continue message remains after or have not cleared the entire See Clearing jams for more information you remove the jammed paper path paper Original documents The guides are not adjusted Adjust the guides toward the media until they lightly rest misfeed in the ADF properly against the edge of the media The pick pad may be worn Replace the pick pad See Ordering an ADF pick roller for more information Multiple pages feed into The pick pad may be worn Replace the pick pad the ADF See Ordering an ADF pick pad for more information The pick roller may be worn Replace the pick roller See Ordering
108. olored paper a Place a blank piece of dark colored paper A4 or Letter on the flatbed Position the paper so it is aligned with the upper corner of the plastic guides b Close the document cover c Place a blank piece of dark colored paper A4 or Letter in the ADF and adjust the guides Make sure the paper guides are snug against the paper do not bend the paper Press Start The registration process will scan the pages in the flatbed and ADF and then display a success or failure message If a failure message appeared do another scanner registration realign the paper and verify each step as it is performed If a second failure message appears contact an authorized service representative Touch Exit Configuration Menu The printer will reboot and return to the home page Scanner registration 82 Maintaining the MFP Removing the scanner top Note The following procedures should be done with two persons The scanner top document cover uses two locking tabs to prevent accidentally separation To remove the document cover oar wn Turn the printer off Unplug the power cord from the wall outlet Disconnect the two scanner cables Open the document cover Lift the cover Press and hold the locking tabs while lifting the cover Note If the cover is leaning forward it is difficult to unlock the tabs Removing the scanner top 83 Maintaining the MFP Movi
109. om a computer running Mac OS X When you send a job to print the printer icon for your selected MFP appears in the dock 1 Open Applications gt Utilities and then double click Print Center or Printer Setup 2 Double click the MFP you are printing to 3 In the printer window select the print job you want to cancel and then press Delete Canceling a print job 51 Printing Printing the menu settings page You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports A Q N a Touch Menu Settings Page Printing a network setup page You can print a network setup page to review the default MFP settings and to verify the MFP options are installed correctly Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports A OND Z2 Touch Network Setup Page Printing a font sample list To print samples of the fonts currently available for the MFP Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports Touch the down arrow until Print Fonts appears then touch Print Fonts Touch PCL Fonts or PostScript Fonts a fF O N Printing a directory list A directory listing shows the resources stored in flash memory or on the hard disk
110. ome contaminated with ink toner particles or paper coatings Clean the scanner feed rollers if documents do not feed smoothly or easily or if several pages feed at one time Open the ADF document cover Dampen a clean lint free cloth or cotton swab with isopropyl alcohol 95 Wipe the feed roller by moving the cloth or swab from side to side A OND Rotate the roller forward with your finger and repeat step 3 until the entire roller is cleaned Roller 5 Close the document cover Cleaning the automatic document feeder 81 Maintaining the MFP Scanner registration Note Use this procedure only after you have verified the paper was loaded correctly in the ADF and the Margin Shift setting has not been changed Scanner Registration is a process to align the scan area with the paper location Two pieces of either letter or A4 dark colored paper are needed for this process 9 10 Turn the printer off Open the document cover Clean the scanner glass and backing material For more information see Cleaning the scanner glass and backing material Hold down the number 2 and number 6 keys on the numeric pad Continue to hold the buttons and turn the printer on Hold the buttons for about 10 seconds while the MFP is powering up then release the buttons The MFP will enter the Configuration menu Touch the down arrow until Automatic Scanner Registration appears Touch Automatic Scanner Registration Load the dark c
111. on body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine Notices 106 Notices Other telecommunications notices Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling
112. or 32 confidential jobs 53 entering a PIN 53 sending 53 configuring the MFP 91 Continue button 17 contrast LCD 89 control panel Asterisk 10 Backspace 10 Clear All 10 Dial Pause 10 LCD 9 numeric keypad 9 pound 9 Start 10 Stop 10 control panel menus preventing access 92 copies flatbed 22 quick 21 copy from 22 111 one size to another 24 to 22 copy quality adjusting 26 copy screens 22 copy tray selection 25 copying 21 duplexing 26 enlarging 26 letterhead 24 multipurpose feeder 25 reducing 26 transparencies 24 create booklet 23 custom job 28 D date stamp 23 Device Lockout PIN locking the MFP 92 setting 92 unlocking the MFP 92 Dial Pause button 10 disabling ports 95 protocols 95 SNMPv1 94 SNMPv2 94 down arrow button 16 Driver to Fax disabling 92 duplex 23 advanced 23 duplex copying 26 E edge erase 23 edition notice 2 electrical emission statement 102 email address book 30 addresses 30 canceling 33 color documents 32 file reduction 34 44 file types 32 message 31 options 33 quality 34 44 resolution 34 44 scanning 30 shortcut creation 32 shortcuts 30 subject line 31 to a profile 30 Embedded Web Server Index setting security 93 using secured 94 emission statement 102 enlarging 26 envelope sizes 7 3 4 Monarch 64 envelopes guidelines 69 erase edge 23 F fax address book 37 from a computer computer faxing 37 sending 36 shortcuts 37 FCC statement 102 file types emai
113. ou enter the same four digit PIN from the control panel and choose to print or delete the job This ensures the job does not print until you are there to retrieve it No one else using the MFP can print the job without the PIN Windows 1 From a word processor spreadsheet browser or other application select File gt Print 2 Click Properties If there is no Properties button click Setup and then click Properties 3 Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold Confidential Print click Help see the topic Confidential Print or Print and Hold and then follow the driver instructions 4 Enter a User Name and PIN 5 Send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh 1 From a word processor spreadsheet browser or other application select File gt Print 2 Inthe Copies amp Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not a choice on the pop up menu select Plug in Preferences Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c Inthe pop up menu select Job Routing 3 Inthe radio group select Confidential Print 4 Enter a User Name and PIN 5 Send your job to the MFP Go to the MFP when you are ready to retrieve
114. pair or warranty information contact Lexmark International Inc at www lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certificati
115. pies can be reduced to 25 of the original document size or enlarged to 400 of the original document size The default for Scale is Auto If you leave Scale set to Auto the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy A Q N a Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen From Scale touch or to enlarge or reduce your output Note Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto Touch Copy It Adjusting copy quality oc Aa WN Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Content Touch the icon that best represents what you are copying for example Text Text Photo Photograph or Printed Image e Text Used for original documents that are mostly text or line art e Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Used when the original document is a high quality photograph or inkjet print e Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images Touch Copy It Setting th
116. r time 1 2 3 4 5 6 7 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch Advanced Options Touch Delayed Send Note If Fax Mode is set to Fax Server the Delayed Send button will not appear Faxes waiting for transmission are listed in the Fax Queue Touch the left arrow to reduce the time or the right arrow to increase the time the fax will be transmitted Note Touching the increase or decrease arrow increments the time by 30 minutes If the current time is shown the left arrow is grayed out Touch Done Changing the fax resolution 40 Faxing Cancel an outgoing fax There are two ways to cancel an outgoing fax While the original documents are still scanning 1 When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen 2 When using the scanner bed touch Cancel while Scan the Next Page Finish the Job is displayed on the touch screen After the original documents have been scanned to memory 1 Touch Cancel Jobs on the home screen The Cancel Jobs screen will appear 2 Touch the job or jobs you want to cancel Only three jobs appear on the screen touch the down arrow until the job you want appears and then touch the job you want to cancel 3 Touch Delete Selected Jobs The Deleting Selected Jobs screen appears the sel
117. rd stock Index Bristol 199 g m 110 Ib 199 g m 110 Ib Not Not supported maximum recommended grain short z 2 Tag 203 g m 125 Ib 203 g m 125 Ib Not supported Not supported Cover 216 g m 801b 216 g m 801b Not supported Not supported Transparencies Laser printer 161 to 169 g m 161 to 169 g m Not supported Not supported 43 to 45Ib bond 43 to 45lb bond Labels maximum Paper 180 g m 48 Ib 199 g m2 531b Not supported Not supported bond bond Dual web paper 180 g m 48 Ib 199 g m2 531b Not supported Not supported bond bond Polyester 220 g m 59 lb 220 g m 59 Ib Not supported Not supported bond bond Vinyl 300 g m 92 Ib 260 g m 78 Ib Not supported Not supported liner liner Envelopes Sulfite wood Not supported 60 to 105 g m Not supported 60 to 105 g m free or up to 16 to e Ib 16 to 28 Ib 100 cotton Mine ME bonds 1 Paper weighing less than 75 g m 20 Ib bond is limited to simplex printing only at less than 60 relative humidity 2 This paper weight in any source is not supported for duplex two sided printing 3 For 60 to 176 g m 16 to 47 Ib bond paper grain long fibers are recommended For papers heavier than 176 g m 47 Ilb bond grain short is recommended 4 Pressure sensitive area must enter the printer first 5 100 cotton content maximum weight is 90 2g m 24 Ib bond 6 105 g m 28 Ib bond envelopes are limited to 25 cotton content Supported prin
118. rmation about sending a job to print printing confidential jobs canceling a print job printing a menu settings page a font list and a directory list This chapter also provides information on printing folio and statement size media For tips on paper jam prevention and print media storage see Avoiding jams and Storing print media Printing from a USB flash memory device A USB Direct interface is located on the control panel so you can insert a USB flash memory device and print the following types of documents e Portable Document Format PDF pdf file e Joint Photographic Experts Group JPEG jpeg or jpg file e Tagged Image File Format TIFF tiff or tif file e Graphics Interchange Format GIF gif file e Basic Multilingual Plane BMP bmp file e Portable Network Graphics PNG png file e PiCture eXchange PCX pcx file e PC Paintbrush File Format dcx file Printing a document from a USB flash memory device is similar to printing a held job Note You cannot print encrypted files or files without printing permissions We recommend using the following tested and approved USB flash memory devices in the 256 MB 512 MB and 1 GB sizes e Lexar JumpDrive 2 0 Pro e SanDisk Cruzer Mini Other USB flash memory devices must e Be compatible with the USB 2 0 standard e Support the Full Speed standard as well Devices only supporting USB low speed capabilities are not supported e Usethe FAT file system D
119. ropriate value from the list previously described Note Disabling ports will disable function on the MFP Click Submit Configuring the MFP 95 Administrative support Using 802 1x authentication 802 1x port authentication allows the MFP to join networks that require authentication before allowing access 802 1x port authentication can be used with the WPA Wi Fi Protected Access feature of an optional internal wireless print server to provide WPA Enterprise security support Support for 802 1x requires the establishment of credentials for the MFP The MFP must be known to the Authentication Server AS The AS will allow network access to devices presenting a valid set of credentials which typically involves a name password combination and possibly a certificate The AS will allow network access to MFPs presenting a valid set of credentials The credentials can be managed by using the EWS of the MFP To use certificates as part of the credentials 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address 2 Click Configuration 3 Under Other Settings click Network Ports 4 Click Certificate Management To enable and configure 802 1x on the EWS after installing the required certificates 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address 2 Click Configuration Under Other Settings
120. s 4 Select the type of held job you want and then send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh 1 From a word processor spreadsheet browser or other application select File gt Print 2 Inthe Copies amp Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not a choice on the pop up menu select Plug in Preferences gt Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c Inthe pop up menu select Job Routing 3 In the radio group select the type of held job you want enter a user name and then send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps At the MFP 1 Touch Held jobs on the home screen 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search your name if you have a large number of held jobs in the MFP 3 Touch the job you want to print Touch the down arrow or touch Search your name if you have a large number of held jobs in the MFP 4 Touch Print or touch to input the number of copies and then touch Print Note You can also choose to Print All or Delete All Printing confidential and held jobs 55 Printing
121. s the remaining copies you requested in MFP memory Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies Once all copies are printed the Verify Print job is automatically deleted from MFP memory Reserve Print If you send a Reserve Print job the MFP does not print the job immediately It stores the job in memory so you can print the job later The job is held in memory until you delete it from the Held Jobs menu Reserve Print jobs may be deleted if the MFP requires extra memory to process additional held jobs Repeat Print If you send a Repeat Print job the MFP prints all requested copies of the job and stores the job in memory so you can print additional copies later You can print additional copies as long as the job remains stored in memory Note Repeat Print jobs are automatically deleted from MFP memory when the MFP requires extra memory to process additional held jobs Printing confidential and held jobs 54 Printing Windows 1 From a word processor spreadsheet browser or other application select File gt Print 2 Click Properties If there is no Properties button click Setup and then click Properties 3 Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold Held Jobs click Help and see the topic Held Jobs or Print and Hold then follow the driver instruction
122. sal Setup Print Fonts Bin Setup Print Directory Manage Shortcuts Manage Fax Shortcuts Manage E mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts Network Ports TCP IP IPv6 E mail Server Setup Address Book Setup Wireless Standard Network Network lt x gt Standard USB USB x Standard Parallel Parallel x Standard Serial Serial x NetWare AppleTalk LexLink Settings General Settings Copy Settings Fax Settings E mail Settings FTP Settings Print Settings Security Set Date and Time Help Print all guides Copy guide E mail guide Fax guide FTP guide Information guide Print defects guide amp Copying QL The following copy topics are available in this and other chapters Quick copy Reducing and enlarging copies Multiple page copying Adjusting copy quality Using the flatbed Setting collation options Understanding the copy screens and options Placing separator sheets between copies Copying from one size to another Setting paper saving options Making transparencies Placing the date and time at the top of each page Copying to letterhead Placing an overlay message on each page Copying photographs Creating a custom job job build Making copies using media from a selected tray Canceling a copy job Copying mixed sized media Copy tips Setting the duplex option Solving copy quality problems Quick copy 1 Place the original document faceup in the automatic document feeder ADF
123. ser In the address line enter the IP address of the MFP being configured using this format http ip_address Click Configuration Under Other Settings click Security d Select an authentication method e Click Submit Click the setup link for the authentication method previously selected in step d a Fill out the appropriate information for the environment b Click Submit Click Function Access a Setthe function authentication level for each function Select Off to prevent anyone from using a function b Click Submit Configuring the MFP 91 Administrative support Preventing access to the menus from the control panel It is possible to prevent access to all the menus using the control panel touch screen To prevent access a fF Q N Touch the Menus button on the home screen Touch Settings Touch the down arrow Touch Security gt Function Access gt Menus gt Disabled Touch Submit To enable the menus again enter the URL address on the web page and then go to Security Function Access and enable the menus Disabling the Driver to Fax menu item oc Q N Touch the Menus button on the home screen Touch Settings gt Fax Settings gt Analog Fax Setup gt Fax Send Settings Touch the down arrow Touch Driver to fax gt Off Touch Submit Setting the Device Lockout personal identification number PIN The Device Lockout PIN allows locking and unlocking the functional state of the MFP A
124. t appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate that it is not active since the end of the list appears on this screen A Up arrow Touch the up arrow to move up to the next item in a list such as a list of menu items or values When on the first screen presented with a long list the up arrow is gray to indicate that it is not active On the second screen needed to show the rest of the listed item the up arrow is blue to show that it is active Unselected radio button This is an unselected radio button Using the LCD touch screen buttons 16 Learning about the MFP Button Button name Selected radio button Function or description This is a selected radio button Touch a radio button to select it The radio button changes color to show it is selected In Sample screen two the only paper size selected is Letter Cancel Job See Cancel Jobs on page 13 Continue Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen Once Continue is touched the original screen appears For example if one touched Copy on the home screen the Copy screen appears like Sample screen one on page 14 The following example shows how the Continue button reacts 1 Touch the select but
125. t edge first b Press followed by the shortcut number on the keypad or touch Profiles on the home screen c After you enter the shortcut number the scanner will scan and send the document to the directory or application you specified If you touch Profiles on the home screen locate your shortcut on the list 9 Return to your computer to view your file Your output file is saved in the location you specified or launched in the application you specified Scanning to a PC or USB flash memory device 46 Scanning to a PC or USB flash memory device Understanding scan to PC options To change the options for the scan to PC Profile you must click the Quick Setup box and select Custom Quick Setup lets you select preset formats or customize your scan job settings You can select Custom Photo Color JPEG Text BW PDF Photo Color TIFF Text BW TIFF Text Photo BW PDF Text Photo Color PDF Format Type Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Compression Sets the compression format used to compress the scanned output file Default Content Tells the MFP the original document type Choose from Text Text Photo or Photo Content affects t
126. t media 66 Understanding paper and specialty media guidelines Selecting print media Selecting the appropriate print media for the MFP helps you avoid printing problems The following sections contain guidelines for choosing the correct print media for the MFP e Paper e Card stock e Labels Envelopes e Transparencies Paper To ensure the best print quality and feed reliability use 90 g m 24 Ib xerographic grain long paper Business papers designed for general business use may also provide acceptable print quality We recommend Lexmark part number 12A5950 letter size glossy paper and Lexmark part number 12A5951 A4 size glossy paper Always print several samples before buying large quantities of any type of media When choosing any media consider the weight fiber content and color The Laser printing process heats paper to high temperatures of 230 C 446 F for non MICR applications Use only paper able to withstand these temperatures without discoloring bleeding or releasing hazardous emissions Check with the manufacturer or vendor to determine whether the paper chosen is acceptable for laser printers When loading paper note the recommended print side on the paper package and load paper accordingly For more information see Loading standard trays and optional trays or Loading the multipurpose feeder Paper characteristics The following paper characteristics affect print quality and reliability It is recomme
127. tbed Do not use the ADF for this type of paper The following papers are not recommended for use with the printer e Chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper e Preprinted papers with chemicals that may contaminate the printer e Preprinted papers that can be affected by the temperature in the printer fuser e Preprinted papers that require a registration the precise print location on the page greater than 0 09 in such as optical character recognition OCR forms In some cases registration can be adjusted with the software application to successfully print on these forms e Coated papers erasable bond synthetic papers or thermal papers e RHough edged rough or heavily textured surface papers or curled papers e Recycled papers containing more than 25 post consumer waste that do not meet DIN 19 309 e Paper having a weight less than 60 g m 16 Ib Multiple part forms or documents Transparencies The MFP can print directly on transparencies designed for use in laser printers Print quality and durability depend on the transparency used Always print samples on the transparencies you are considering before buying large quantities The Paper Type setting should be set to Transparency to help prevent jams In Macintosh be sure to set the Paper Type to Transparency in the Print dialog on the Imaging choice in the Cop
128. te Firmware cards designed for other Lexmark printers will not work with the printer 1 Remove the system board access cover See Accessing the printer system board Note If a firmware card has been installed you must remove it 2 Unpack the firmware card 3 Holding the card by its sides align the pins on the card with the holes on the system board 4 Push the firmware card firmly into place The entire length of the connector on the firmware card must touch the system board and be locked into the connector Be careful not to damage the connectors SWUSUSUUUUUUUUUU S7 C Te Sac mmm 9 g 6609 O9 Pins ee ao fafa falalala 2 B Installing a firmware card 75 Installing and removing options Installing the interface card Warning Interface cards are easily damaged by static electricity Touch something metal such as the printer frame before you touch an interface card 1 Remove the system board access cover 2 Remove the screw and cover plate and save them Screw Cover plate 3 Unpack the scanner interface card and cab
129. tering the recipient s telephone number or shortcut number or search the address book Note To place a two second dialing pause within a fax number use the Dial Pause button QU The dial pause will appear as a comma in the Fax to box Use this feature if you need to dial an outside line first 5 Touch Fax It Faxing 36 Faxing Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Destinations link located under the Configuration tab on the Web page A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax destination with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 2 3 Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Press followed by the shortcut number on the keypad Press st followed by the shortcut number on the keypad or touch Next Number to enter another address For information on creating shortcut numbers see Creating shortcuts Touch Fax It Using the address book A Q N A 0o NOA Note If the address book feature is not enabled contact your system support person Place your original document in the automatic document fee
130. th print quality and the ability of the printer to feed the paper properly Leave the paper in its original wrapper until it is time to use it This limits the exposure of the paper to moisture changes that can degrade its performance Condition paper while it is still in the original wrapper To condition it store it in the same environment as the printer for 24 to 48 hours before printing to let the paper stabilize in the new conditions Extend the time several days if the storage or Selecting print media 67 Understanding paper and specialty media guidelines transportation environment is very different from the printer environment Thick paper may also require a longer conditioning period because of the mass of material Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper Grain is either grain long running the length of the paper or grain short running the width of the paper For 60 to 90 g m 16 to 24 Ib bond paper grain long fibers are recommended Fiber content Most high quality xerographic paper is made from 100 chemically pulped wood This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton possesses characteristics that can result in degraded paper handling Unacceptable paper Note Papers such as carbonless very light papers and magazine paper should be copied using the fla
131. the Web pages Changing a setting from the MFP control panel MarkVision Professional or the Web pages makes that setting the user default Learning about the MFP 8 Learning about the MFP The MFP control panel consists of 1 00O A Co O 6 O06 TT ro o c1 Callout Control panel item Function 1 LCD A liquid crystal display LCD which shows home screen buttons menus menu items and values Allows for making selections within Copy Fax and so on 2 Indicator light Gives information about the status of the MFP using the colors red and green Status Indicates Off MFP power is off Blinking green MFP is warming up processing data or printing a job Solid green MFP is on but idle Blinking red Operator intervention is required 3 0 9 Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers ug ee ud Also use these buttons to dial phone numbers for faxes Note If a number is pressed while on the home screen without pressing the button first the Copy menu opens and changes the Copy Quantity 4 Pound or number character Press this button Fora shortcut identifier Within phone numbers For a Fax number with a enter it twice From the home screen the Fax Destination List menu item E mail Destination List menu item or Profile List menu item to access shortcuts Understanding the MFP control panel
132. the documents you are going to copy Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size When using Auto Size Match the MFP will match the size of the original document as specified in the Copy From box If a matching paper size is not loaded in one of the paper trays the MFP will scale the copy to fit loaded media Copy To Opens a screen where you can enter the size and type of paper on which your copies will be printed Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen If the size settings for Copy From and Copy To are different the MFP will automatically adjust the Scale setting to accommodate the difference If you have a special type or size of paper that you d like to copy onto that is not normally in the MFP paper trays you can select MP Feeder and manually send the type of paper you want through the MP feeder When using Auto Size Match the MFP will match the size of the original document as specified in the Copy From box If a matching paper size is not in one of the paper trays the MFP will scale the copy to fit loaded media Scale Creates an image from your copy that is
133. tion of a set depends on the Scan Source e From the flatbed a set consists of one page e From the ADF a set consists of all scanned pages until the ADF becomes empty e When one page is sent through the ADF a set consists of one page For example Place your original document in the automatic document feeder faceup short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Custom Job Touch On oc Fr WN Placing the date and time at the top of each page 28 Copying 7 Touch Done 8 Touch Copy It When the end of a set is reached the Scan the next page screen appears Touch Scan the next page or touch Done For more information on the Custom job or the job build setting see the Menus and Messages Guide on the Software and Documentation CD Canceling a copy job While the document is in the ADF When the ADF begins processing a document the scanning screen is displayed You can cancel the copy job by touching Cancel Job on the touch screen Touching Cancel Job cancels the entire job that is being scanned The scanning screen will be replaced with a Canceling scan job screen The ADF will clear all pages in the ADF and cancel the job While copying pages using the flatbed During the copy process the Scan the next page screen appears To cancel the copy job touch Cancel Job on the touch Screen Touching Cancel Job cancels the entire job that has been scanned The scanning s
134. tire number is deleted by pressing Backspace numerous times Within the Fax Destination List press Backspace to delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor to move up one line Within the E mail Destination List press Backspace to delete the character to the left of the cursor If the entry is in a shortcut the entire entry is deleted Asterisk is used as part of a fax number or as an alphanumeric character Understanding the MFP control panel 10 Learning about the MFP Home screen and Home screen buttons After the MFP is turned on and a short warm up period occurs the LCD shows the following basic screen which is referred to as the Home screen Use the Home screen buttons to initiate an action such as copy fax or scan to open the menu screen or to respond to messages Callout number 1 Copy FTP 2 Ax atusi Ready Toner low penus 6 pa Supe Touch any button to oan e 3 5 4 Button Function Copy Touch to access the Copy menus If the home screen is shown press a number to access the Copy menus too E mail Touch to access the E mail menus It is possible to scan a document directly to an e mail address Menus A key is shown on the button Touch to access the menus These menus are only available when the MFP is in the Re
135. to determine which pattern or switch setting to use Cancel an outgoing fax 41 FTP Nw The MFP scanner lets you scan documents directly to a File Transfer Protocol FTP server Note Only one FTP address may be sent to at a time Once an FTP destination has been configured by your system administrator the name of the destination becomes available as a shortcut number or listed as a profile under the Held Jobs icon An FTP location could also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of the phone line For more information or detailed instructions select one of the following Entering the FTP address Using the address book Using a shortcut number FTP tips Entering the FTP address Place your original document in the automatic document feeder faceup short edge first Touch FTP on the home screen Enter the FTP address Touch Send It A OO N a Using a shortcut number 1 Place your original document in the automatic document feeder faceup short edge first 2 Touch FTP on the home screen 3 Press and then enter the FTP shortcut number 4 Touch Send It Using the address book Place your original document in the automatic document feeder faceup short edge first Touch FTP on the home screen
136. ton by the Copy to box and a new Screen appears Touch MP Feeder and a new screen appears Touch Legal and a new screen appears Touch Next and a new screen appears Touch Plain Paper for the type of print media needed Touch Continue The Copy screen returns to allow other selections besides Copy to The other settings on the Copy screen available are Duplex Scale Darkness Collate and Copies Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job ou kh WN Other touch screen buttons Button Button name Function or description Cancel Touch Cancel to cancel an action or a selection Touch to cancel out of a screen and return to the previous screen Select Touch to select a menu The next screen appears showing menu items Touch to select a menu item The next screen appears showing values Using the LCD touch screen buttons 17 Learning about the MFP Button name Done Function or description Allows specifying that a job is finished For example when scanning an original document one could indicate that the last page is scanned and then printing the job would begin Back Touch the Back button to return to the previous screen and no settings are saved on the screen where it was touched The Back button appears on each menu screen except for the home screen
137. tton on the home screen This feature indicates that an attendance message exists Press Status Supplies to see the current status of the MFP Using the LCD touch screen buttons 19 Learning about the MFP Menus A number of menus are available to make it easy for you to change MFP settings or print reports To access the menus and settings press the menu button in the lower right corner of the home screen When a value or setting is selected and saved it is stored in MFP memory Once stored these settings remain active until new ones are stored or the factory defaults are restored Note Settings chosen for faxing scanning e mailing copying and settings for printing from the application may override the settings selected from the control panel The following diagram shows the touch screen menu index and the menus and items available under each menu For more information about menus and menu items see the Menus and Messages Guide on the Software and Documentation CD Paper Menu v Reports v Network Ports v Settings v Manage Shortcuts v Help v Back Paper Menu Reports Default Source Menu Settings Page Paper Size Type Device Statistics Configure MP Network Setup Page Envelope Enhance Shortcut List Substitute Size Fax Job Log Paper Texture Fax Call Log Paper Weight E mail Shortcuts Paper Loading Fax Shortcuts Custom Types FTP Shortcuts Custom Names Profiles List Custom Bin Name NetWare Setup Page Univer
138. ty for the device The following sections show how to configure these functions Setting Password Protect for the menus Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either the control panel or the Embedded Web Server EWS a fF O N a o Touch the Menus button on the home screen Touch Settings Touch the down arrow and then touch Security Touch the down arrow and then touch Create Change Passwords gt Create Change Advanced Password Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters Touch Submit Touch Settings Security Password Protect to view what configuration settings are protected by the Advanced Password Note Settings gt Security gt Password Protect and Settings gt Security gt Create Change Passwords gt Create Change User Password can be used to restrict access with a different password than the Advanced Password Use Settings gt Security gt Password Protect to select the menus that are accessible with both an Advanced Password and a User Password Note The Advanced Password and the User Password protect the menus on the touch screen control panel of the MFP and the Configuration section of the EWS pages Restricting Function Access The MFP supports a variety of methods for authenticating users prior to allowing access to functions 1 Open a Web brow
139. us 41 Viewing a Tax log sacs M 41 Fax llDS serine tee E eee ar ch esta aa a aaa T R E a a a a E RiR 41 Gh hapter 9 Ii m 42 Entering the FIP address iti HE Rp EHE REFS IRR EEE de tpud e ee eade a xa de o nun es pu o ELE EXE paa 42 USING a SMOMCUTINUMDED so anaana aaea anana rA r AE EEE aaa Eaa EEN aaaea aa taaa 42 Using theaddress DOOK en rcr pe tea aa d p a ea EE Ea ase cbe eR ER EEE 42 Creating SNOmMCUTS sirsiran 43 FTR OPIONS cscs ces ceasssees MM EEE 43 RADIX na A E cde eee 45 Chapter 6 Scanning to a PC or USB flash memory device 46 Create aiscan to PC profile rie eie tec Hare eter Dr e DER DRE pie PRESE HIR E aeaa AEAEE 46 Understanding scan to PC options sirmione eaa aeea nnne nnne nnne tent ia Ri Ee a EEE OETA EAA 47 Scanning to a USB flash memory device sssesssssssssseseeeeeneee nennen enne nnne nnne enne nennen 48 ichs Mee 48 Chapter 72 diii pu 49 Printing from a USB flash memory device sse nennen nnne nennen nnns 49 Canceling printioD IDE RIMIS M te ta rte diee adiu ja 50 Printing the Menu settings page rrr reet teh er ROI R a cR ERE DUE do ed
140. ve atleast 1 mm 0 04 in away from edges Adhesive material contaminates the MFP and could void the warranty e f zone coating of the adhesive is not possible a 1 6 mm 0 1 in strip should be removed on the leading and driver edge and a non oozing adhesive should be used e Remove a 1 6 mm 0 1 in strip from the leading edge to prevent labels from peeling inside the MFP e Portrait orientation is preferred especially when printing bar codes e Do not use labels that have exposed adhesive Card stock Card stock is single ply and has a large array of properties such as the moisture content thickness and texture that can significantly affect print quality See Supported print media for information on the preferred weight and for the grain direction of print media Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity When printing on card stock e Set the Paper Type menu item in the Paper menu to Card Stock from the control panel from the MFP driver or from MarkVision Professional e Be aware that preprinting perforation and creasing can significantly affect the print quality and cause print media handling or jamming problems e Avoid using card stock that may release hazardous emissions when heated e Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP Preprinting introduces semi liquid and volatile components into the MFP e We r
141. w Bucks SL7 3RQ Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you To obtain additional copies of publications related to this product visit the Lexmark Web site at www lexmark com References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility Trademarks Lexmark Lexmark with diamond design and MarkVision are trademarks of Lexmark International Inc registered in the United States and or other countries PCLO is a registered trademark of the Hewlett Packard Company PCL is Hewlett Packard Company s designation of a set of printer commands language and functions included in its printer products This printer is intended to be compatible with the PCL language This means the printer recognizes PCL commands used in various application programs and that the printer emulates the functions correspo
142. y of FTP Automatic document feeder and flatbed Note Color documents can be scanned to a PC e mail address or an FTP destination The ADF automatic document feeder can scan multiple pages including duplex pages The ADF has two scanner elements When using the ADF e Place the paper in the ADF faceup short edge first e Place up to 50 sheets of plain paper on the ADF input tray e Scan media from 114 0 x 139 4 mm 4 5 x 5 5 in to 215 9 x 355 6 mm 8 5 x 14 in e Scan jobs with mixed page sizes letter and legal e Scan media weight from 52 to 120 g m 14 to 32 Ib e Copy and print documents at 600 dpi The flatbed platen can be used to scan or copy single pages or book pages When using the flatbed e Place the document in the left rear corner e Scan or copy media up to 215 9 x 355 6 mm 8 5 x 14 in e Copy books up to 25 3 mm 1 in thick e Copy and print documents at 600 dpi Understanding the MFP control panel MFP and scanner settings can be changed several ways through the MFP control panel the software application in use the print driver MarkVision Professional or the Web pages Settings changed from the application or print driver apply only to the job being sent to the MFP Changes made to print fax copy and e mail settings from an application override changes made from the control panel If a setting cannot be changed from the application use the MFP control panel MarkVision Professional or
143. your confidential print job and follow the At the MFP steps Printing confidential and held jobs 53 Printing At the MFP 1 Touch Held jobs on the home screen 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search Held Jobs if there are a large number of held jobs in the MFP 3 Select Confidential Jobs 4 Enter your PIN For more information see Entering a personal identification number PIN 5 Touch the job you want to print 6 Touch Print or touch to input the number of copies and then touch Print Note After your job prints it is deleted from MFP memory Entering a personal identification number PIN After you select a Confidential Job the Enter PIN screen appears Use the touch screen number pad or the numeric pad to the right of the display to enter the four digit PIN associated with the confidential job Note As you enter the PIN asterisks appear on the display to ensure confidentiality If you enter an invalid PIN the Invalid PIN screen appears Reenter the PIN or touch Cancel Note After your job prints it is deleted from MFP memory Printing and deleting held jobs Held jobs Verify Print Reserve Print or Repeat Print are printed or deleted from the MFP control panel and do not require a PIN Verify Print If you send a Verify Print job the MFP prints one copy and hold

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