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Kyocera Fax User's Manual

1. NOTE Subaddress based confidential communications require that the other party s fax machine support subaddress and confidential communications Subaddress based confidential communications cannot be combined with encrypted communication Setting Up Subaddress Boxes Perform the following procedure to register new subaddress boxes NOTE You can print the list of registered subaddress boxes For more information refer to Printing Lists of Subaddress Boxes on page 5 22 Press System Menu Counter Press A or W to select Doc Box Setting Press Enter Press A or Y to select Sub Address Box Press Enter Press right Select Press A or Y to select Add Box Press Enter Menu Detail Edit Delete a A O N Cancel 5 12 OPERATION GUIDE Advanced Functions 7 Enter the subaddress of the box to set up Press Enter Enter the box name Press Enter Sub Add Entry m Cancel Box Name Entry lt j Eox03 F ABC Cancel EY Text E NOTE For instructions on entering characters refer to Entering Characters on page 3 20 Use the numeric keys to enter the box number Box Number Entry amp 01 20 Cancel Press A or Y to select Exit Press Enter Press left Select to return to the basic screen NOTE For instructions on assigning subaddress box passwords or changing box settings refer to Modifying Subaddress Boxes on page 5 13 Modifying Subaddr
2. OPERATION GUIDE FAX System Settings Redial Perform the following procedure to specify the number of redial attempts if the other party s line is busy NOTE Redial cannot be used with direct transmission The available range varies depending on countries Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or W to select FAX TX Setting Press Enter Press A or Y to select Retry Times Press Enter a A O N Use the numeric keys to specify the number of redial attempts Retry Times 1 Press Enter 014 MEN times Cancel 6 Press right Select to return to the basic screen 7 10 OPERATION GUIDE FAX System Settings Fax Media Type a Ff O N 6 Select the paper type used to print received faxes Your choice of paper cassette can be used exclusively for printing faxes For example if you use this setting to assign a desired paper cassette to Custom 1 that paper cassette will be used to print faxes NOTE This setting is displayed only when the FAX System is equipped with an optional paper cassette Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select FAX Media Type Press Enter Press A or Y to select the paper type Press Enter FAX Media Type 1 All Media Type Transparency Cancel Press right Select to return to the basic sc
3. 1 15 MES Rings Cancel 6 Press right Select to return to the basic screen Setting the Number of Rings Fax Tel Switching Inch Model Only When automatic switching between fax telephone is enabled and the FAX System is used with a regular telephone specify 0 15 rings until fax reception begins After the specified number of rings reception of the faxed document will begin If the call is a telephone call rather than a fax transmission the FAX System will continue to ring For more information refer to Auto Fax Tel Switching on page 7 14 Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or Y to select FAX RX Setting Press Enter Press A or Y to select Rings FAX TEL Press Enter ak W N Use the numeric keys to specify the number of rings Press Enter Rings FAX TEL 0 15 EE nos Cancel 6 Press right Select to return to the basic screen OPERATION GUIDE 7 13 FAX System Settings Fax Reception Mode The FAX System features the following fax reception modes Choose the ideal mode for your needs Automatic Fax Reception Choose automatic fax reception mode to use the FAX System exclusively as a fax machine No special operations are required for incoming faxes For more information refer to Automatic Fax Reception on page 3 17 Manual Fax Reception In this mode you can confirm the connection with the other party before receiving faxes
4. 4 Press left Select 5 Press left Select to return to the basic screen Activating Password based Communications Activate this function to restrict transmission or reception to authorized users You can restrict transmission reception or both NOTE Even if you activate this setting authorized telephone numbers or IDs must be registered in the FAX System in advance Otherwise the system will not verify passwords Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter bb O amp O N Press A or Y to select TX RX Restrict Press Enter 5 36 OPERATION GUIDE Advanced Functions Press A or Y to select TX Restriction Press Enter Press A or Y to select Use Permit List or Off Press Enter Choose Use Permit List to check passwords during transmission Press A or Y to select RX Restriction Press Enter Press A or Y to select Use Permit List or Off Press Enter Choose Use Permit List to check passwords during reception TX RX Restrict E Back RX Restriction Exit E TX Restriction r ut Off ma Use Permit List Cancel TX RX Restrict E Back TX Restriction 13 RX Restriction RX Restriction r my Off ma Use Permit List Cancel Press right Select to return to the basic screen OPERATION GUIDE 5 37 Advanced Functions Encrypted Communication This function encrypts documents
5. 1 Press gt Address Book NOTE If the external address books are used with the FAX System a screen for address book selection is displayed Press A or Y to select the desired address book Press Enter 2 Press A or Y to select the destination party Press Enter Address Book oO AAA ABCDE FGHID Cancel E Menu E 3 Press A or Y to select the destination fax number Press 2 ABCDE oO Enter i 0123456789 kA ABCDE FGHIJ com ScanData Cancel EJ Menu E 4 Repeat steps 1 to 3 until all desired destination fax numbers have been specified OPERATION GUIDE 4 5 Basic Functions 5 Press Start to start fax 4 6 OPERATION GUIDE Basic Functions Direct Transmission The FAX System starts scanning original documents after contacting the destination fax If a multi page original document is loaded in the document processor the FAX System will scan and transmit one page of the document at a time If the original document is placed on the platen the alarm notifies to place the next page when scanning the previous page is completed If another page is not loaded within 15 seconds after the alarm or within the time set for Auto Reset the FAX System assumes that the job has no other pages and ends the fax transmission NOTE Automatic Redialing is not available during Direct Transmission Direct Transmission cannot be used with Broadcast Transmission Timer based Transmission or P
6. 5 21 Advanced Functions Deleting Documents from Subaddress Boxes Perform the following procedure to delete documents from subaddress boxes Press Document Box 2 Press A or Y to select Sub Address Box Press Enter Press A or Y to select the box in which the documents to delete are stored Press Enter If the box is password protected use the numeric keys to enter the password Press Enter 4 Press A or Y to select the document to delete Press right Select Press A or Y to select Delete Press Enter Menu Print Detail Edit 13 Delete Cancel E 6 Press left Select 7 Press left Select to return to the document box basic screen Printing Lists of Subaddress Boxes Perform the following procedure to print a list of subaddress boxes Press System Menu Counter Press A or Y to select Report Press Enter Press A or Y to select Report Print Press Enter bb QQ N Press A or Y to select SubAddr Box List Press Enter Report Print 1 Status Page Font List fou SubAddr Box List 5 22 OPERATION GUIDE Advanced Functions 5 Press left Select to print the list OPERATION GUIDE 5 23 Advanced Functions Fax Forwarding With fax forwarding documents received at specified times are temporarily stored and then automatically forwarded to another fax number previously registered This function supports subaddress based communication for document forwarding to the destination fax
7. Press A or Y to select Add Address Press Enter OPERATION GUIDE 3 25 Basic Operation Press A or Y to select Contact Press Enter Add Address m Group Cancel 6 Press A or Y to display Contact Name Press right Select Contact Name Cancel EY Edit 7 Enter the destination name Press Enter Contact Name d ABC Cancel EY Text E NOTE For detailed information on entering characters refer to Entering Characters on page 3 20 8 Press A or Y to display FAX Number Press right Select 3 26 OPERATION GUIDE Basic Operation 10 11 12 13 Enter the fax number using the numeric keys FAX No Entry 0 Press Stop Clear to delete the E entire number d Press V pause to insert a 3 Cancel EY Detail E second pause when dialing the fax number Use this function to set a wait time in an automatic response sequence NOTE To complete settings for subaddresses and other advanced transmission settings perform the procedures described in Detailed Transmission Settings on page 3 28 Press Enter Press A or Y to display Address Number Press right Select Enter the address number to be registered using the numeric Address Number keys Press Enter 001 120 Cancel NOTE If you enter a previously entered address number an error message is displayed In this case choose a different address number Enter e mail addresses and th
8. Receiving Encrypted Faxes Perform the following procedure for encrypted reception NOTE Before receiving encrypted communications you must determine an encryption key with the sender and register it under an encryption key ID For more information refer to Registering New Encryption Keys on page 5 39 Complete the encrypted reception setting specify encrypted reception and select the encryption key ID For more information refer to Setting Up Encrypted Reception on page 5 41 The sender will initiate encrypted transmission If the encrypted communication is successful the encrypted documents will be decrypted by the recipient s fax machine before printing 5 44 OPERATION GUIDE Advanced Functions E mail Notification of Job Results Set up the FAX System to notify you of the results of fax jobs by e mail Press Send Press Function Press A or Y to select Job End Report Press Enter Press A or Y to select On Press Enter Job End Report fm mr Off bb OO N Cancel 5 Press A or Y to select Address Book or Address Entry Press Destination 1 Enter Address Book l a Address Entry To select e mail addresses from the Address Book select Address Book Choose the address on the Cancel next screen Press Enter To enter e mail addresses select Address Entry Enter the address on the next screen Press Enter 6 Press right Select to return to the basic screen Fax the documen
9. 31 Hour 00 23 Minute 00 59 Second 00 59 Enter the current date and time 2 2 OPERATION GUIDE Preparing to Fax Selecting the Line Type Inch Model Only Choose the line type corresponding to your telephone service Note that the FAX System cannot send or receive faxes if this setting is incorrect 1 Press System Menu Counter 2 Press A or W to select FAX Setting Press Enter 3 Press A or W to select FAX TX Setting Press Enter 4 Press A or Y to select FAX Line Setting Press Enter 5 Press A or Y to select the line type Press Enter to complete the FAX Line Setting MM setting m Tone DTMF Pulse 10pps Cancel 6 Press right Select to return to the basic screen OPERATION GUIDE 2 3 Preparing to Fax Configuring TTI Settings ak WN TTI Transmit Terminal Identifier information identifies the time of transmission number of pages and your station name and fax number It can be sent automatically to the other party s FAX System to be printed on the faxed document This FAX System lets you choose whether to send TTI information When selected TTI information can be printed inside or outside the border of the transmitted page Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX TX Setting Press Enter Press A or Y to select TTI Press Enter Press A or Y to select to print or not print TTI information
10. In addition to forwarding documents to be printed as faxes you can forward them as image files in e mail messages or store them in a specified folder on a computer NOTE If fax forwarding fails the received documents are printed from the FAX System and deleted from memory Fax forwarding may be unavailable when combined with other functions such as encrypted communication Fax forwarding must be activated in advance For more information refer to Activating Fax Forwarding on page 5 30 Registering Forwarding Destinations kh WO N Perform the following procedure to register forwarding destinations Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select Forward Setting Press Enter 5 24 OPERATION GUIDE Advanced Functions 6 7 Press A or Y to select Forward Dest Press Enter Press A or Y to select Register Press A or Y to select Address Entry or Address Book Press If you select Address Book specify the recipient from the Address Book Forward Setting EM Back Forward t Forward Dest Forward Dest O fou Confirmation uz Register Cancel Register E Address Book Address Entry Cancel Address Book D ABCDE 2 FGHIJ KLMNO Cancel HI Menu E NOTE For instructions on using the Address Book
11. Off On Enable the service center computer to access the FAX System via the telephone line for troubleshooting when the user contacts a service agent page 7 21 Remote Diag ID 0000 9999 t The available range varies depending on countries Enter the FAX System s unique ID as instructed by a service agent page 7 22 OPERATION GUIDE FAX System Settings Printing Reports Print reports on the details of fax transmission and reception Choose automatic report printing or choose to disable this feature Fax TX Report Prints communication details after the specified number of transmissions For instructions on using this feature refer to Fax TX Report and Fax RX Report Settings on page 7 4 Fax RX Report Prints communication details after the specified number of receptions For instructions on using this feature refer to Fax TX Report and Fax RX Report Settings on page 7 4 Send Result Prints a report confirming transmission success or failure after fax If you prefer you can set the system to print only after errors or subaddress based confidential transmission For instructions on using this feature refer to Send Result Settings on page 7 5 NOTE You can set the FAX System to notify you of transmission results by e mail For more information refer to E mail Notification of Job Results on page 5 45 Fax RX Result Prints a report confirming reception success or f
12. Press A or Y to select Year Time Press Enter Press A or Y to set the current year Press P Date Setting 1 Year Month Day 01 08 Time Zone Estn Time Cancel Press A or Y to set the current month Press gt Press A or Y to set the current day Press Enter OPERATION GUIDE 2 7 Preparing to Fax Press A or Y to set the current hour Press gt Time Setting 1 Hour Min Second ME 09 10 Time Zone Estn Time Cancel 6 Press A or Y to set the current minute Press gt 7 Press A or Vto set the current second Press Enter to complete the time setting 8 Press right Select to return to the basic screen OPERATION GUIDE 3 Basic Operation This chapter discusses the following topics Menu Table atacada ceicco cocoa calido dais 3 2 Sending Documents doooocococooocccccccccncnccncnnnnnnnnnnnnnnnnnnnnnns 3 4 Select the Original Size 0 c ccccececceseeseeeeeeeeeeeeeeeee 3 13 Select the Size for Fax science lts 3 14 Zoom Transmission aia 3 15 Continuous SCANNING ocoocoococccccccccnncncncnininnnannnnnrnnnnnno 3 16 Automatic Fax Reception ccceeeeeeeceeeeeeeeees 3 17 Canceling Communications eeen 3 18 Entering ONaraCio S cetreria 3 20 Address Book 2 cccteccecceccetesetesensenccecececenensaetenenecsees 3 24 PROGIAIING sr ads 3 39 OPERATION GUIDE 3 1 Basic Operation Men
13. Press Enter bb OO N Press A or Y to select an unassigned number for a one One Touch Keys 0 touch key Press Enter The one Key5 touch key number is displayed as Key6 j Exit EY Menu E 5 Press A or Y to select Chain Dial Press Enter Register E Address Book ma Chain Dial Cancel Use the numeric keys to enter the number Press Enter Chain Dial 0 Cancel NOTE If you try to assign the one touch key that s already assigned a dialogue will ask if you want to overwrite the one already assigned In this case press left Select 7 Press left Select to return to the basic screen Checking Details of Assigned Keys Perform the following procedure to check numbers assigned for chain dialing with one touch keys 1 Follow steps 1 to 3 inAssigning Chain Dial on page 4 18 OPERATION GUIDE 4 19 Basic Functions 2 Press A or Y to select the one touch key to check 1 8 Press One Touch Keys right Select Back Key2 I Exit EY Menu E 3 Press A or Y to select Detail Press Enter Menu Register Delete Cancel 4 Press Enter 5 Press left Select to return to the basic screen Clearing Assigned Keys Perform the following procedure to clear numbers assigned for chain dialing with one touch keys Follow steps 1 to 3 in Assigning Chain Dial on page 4 18 2 Press A or Y to select the one touch key to clear 1 8 Press One Touch Keys 0 right Select Back
14. exposure levels if the grays are not clear 1 0 Press A or Y to select the desired document exposure Manual Press Enter Lighter 1 11 Normal El Darker 1 Cancel 1 1 Press lt Destination Print Send Receive Memory Error lt gt System Menu By Log Out s o Counter y O Address Recall ay NOTE If you select FAX in the initial destination settings the message display changes to a fax number entry screen when you enter the first fax number using the numeric keys For details refer to the Advanced Operation Guide 12 Press A or Y to select FAX Press Enter 13 Enter the fax number using the numeric keys The maximum sl Fax No Entry EB length of the fax number is 64 01234567891 digits Press Stop Clear to delete the i entire number Cancel EY Detail E Pressing V pause inserts a 3 second pause when dialing the fax number Use this function to set a waiting time for automatic response sequences OPERATION GUIDE 3 7 Basic Operation 14 NOTE To configure the detailed transmission settings such as subaddresses perform the procedure given in Detailed Transmission Settings on page 3 8 Besides entering the other party s fax number using the numeric keys you can dial using the following methods e Dialing from the Address Book page 3 24 Manual redial page 3 39 e One touch dial page 4 15 Program page 4 23 Press Start to start fax
15. mys Off Cancel 6 Press right Select to return to the basic screen OPERATION GUIDE 7 19 FAX System Settings Bulk Printing Activate this setting to print all fax image data together upon completed reception by the FAX System The incoming fax will be held until it is completely received This frees the FAX System for copying and other functions during that time Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select RX Bulk Print Press Enter ak WN Press A or Y to select On or Off Press Enter RX Bulk Print E mys Off Cancel 6 Press right Select to return to the basic screen 7 20 OPERATION GUIDE FAX System Settings Remote Diagnosis In case of the malfunction occurs with the FAX System use this feature to give the service center computer access to the FAX System via the telephone line for updating the software when you contact a service agent Before using remote diagnosis you must enter the unique ID into the FAX System this ID was provided by the service agent when you signed the service agreement For more information consult your service agent or dealer Press System Menu Counter Press A or Y to select Service Setting Press Enter Press A or Y to select Remote Diag Set Press Enter Press A or Y to select On or Off Press Enter Remote Diag Set fers Off bb OO
16. received documents in memory The documents are printed later when printing becomes available OPERATION GUIDE 3 17 Basic Operation Canceling Communications Enables canceling communication in progress The method for canceling depends on whether transmission was initiated from memory transmission mode or direct transmission mode Different methods for canceling communications are described below NOTE For instructions on canceling timer based transmission jobs refer to Deleting a Job in Memory on page 4 11 Canceling Memory Transmission Transmissions initiated from memory transmission mode are processed in the background Background processes must be canceled in Status Job Cancel mode Perform the following procedure to cancel the transmission Press Status Job Cancel Press A or Y to select Send Job Status Press Enter Press A or Y to select the job to cancel Press left Select NOTE To check transmission details press right Select Refer to Send Job Status on page 5 47 for details Press left Select to cancel transmission of that particular job Cancel Job Are you sure gt 0010 i Yes El No Canceling Direct Transmission All transmissions initiated from direct transmission mode are processed in the foreground and the status of these transmissions is always indicated on the message display Perform the following procedure to cancel the transmission Press Send The Send indicator is
17. refer to Address Book on page 3 24 OPERATION GUIDE 5 25 Advanced Functions If you select Address Entry press A or Y to select FAX E mail or Address Entry D Folder press Enter FAX Ifyou select FAX use the numeric E mail keys to enter the recipient s fax Folder number Cancel If you select E mail or Folder refer to the Operation Guide and specify the recipient s e mail address or the destination folder 8 Press left Select after specifying the destination and returning to the Forward Setting screen 9 Press right Select to return to the basic screen Changing Forwarding Destinations Perform the following procedure to change various details registered for fax forwarding Follow steps 1 to 5 in Registering Forwarding Destinations on page 5 24 2 Press A or Y to select Confirmation Press Enter Forward Dest y Confirmation Register Cancel 3 After confirming that a destination is selected press Enter Dest Confirm 1 0123456789 Exit 5 26 OPERATION GUIDE Advanced Functions Press A or Y to select Edit Press Enter i 0123456789 m Delete Cancel 5 Make the desired changes in destination information Press FAX No Entry Enter 9123456789 d Cancel HI Detail E NOTE For instructions on editing information refer to Detailed Transmission Settings on page 3 8 6 Press left Select twice after specifying the dest
18. 10 12 13 14 5 Status Job Cancel reha le runcton iia Gena cceme ee a Logout 1 unction Print Send Receive Memory Error ox Menu G a a a a e r ESE SST TER 6 Oe Ucopy 3 Color Sele t H Resolution remata NS Stop Clear O O Ready to send gt O Destinatioi 2 DO gddress 4 O S Send O 4 Origina O Exposure 2005 01 08 11 09 ca lies gt e a e ER On Hek Y Pause O O Left Off gt Bor i Original Paper Placemnt Ef Subject E 7 Size Select Back Enter D O oleeco Ca gt 500 E 0 16 22 23 26 2 3 15 17 4 27 j 1 Status Job Cancel Key and Indicator Press this key to enter Status Job Cancel mode and to check job status or cancel jobs The Status Job Cancel indicator remains on while in Status Job Cancel mode 2 Send Key and Indicator Press this key to enter Send mode for fax and scanning The Send indicator remains on while in Send mode 3 Document Box Key and Indicator Press this key to enter Document Box mode Use this mode to send documents confidentially using subaddress communication and for polling transmission The Document Box indicator remains on while in Document Box mode 4 One touch Keys 1 to 8 Each one touch key can store a fax destination or chain dial number The keys can also be used to recall programmed sequences 5 Program Key and Indicator Press this key to use a program 6 Scan Resolution Key and Indicator Press this key to set the scann
19. 2 x 11 A4 page 3 13 Sub address Polling box not stored Job is canceled The subaddress or polling box for fax is full Press right Select to cancel the job Reservation is full Job is canceled You have exceeded 50 jobs combined for timer based standby or interrupt transmission Press right Select to cancel the scheduled job Phone is off hook Hang up The external phone is off the hook Hang up the receiver Unable to connect to the server Unable to access the external address book Press right Select and check the address book you are trying to access Enter FAX number You have not entered a fax number to dial Enter the other party s fax number Line is busy The other party s line is busy Wait and try transmitting again later No response The other party is not responding Check the fax number Communication error A communication error has occurred Check the error details in the communication results report page 9 7 Transmission to this FAX No is not permitted During password based communication the specified password failed to match the required password Check the FAX System settings Also ask the intended recipient to check their fax machine settings page 5 31 Sub address error The subaddresses do not match Check the settings for subaddress based confidential communication page 5 12 Cannot select destination which execut
20. 7 FAX System Settings Volume Adjust the speaker level and volume of the fax monitoring tone Switch off sound setting if no tone or speaker output is needed NOTE Refer to the Advanced Operation Guide for instructions on adjusting the volume for warning tones after errors and confirmation tones for operation panel keys Adjusting Speaker Levels ak OQ N 6 Perform the following procedure to adjust the volume of the built in speaker in off hook mode when W On Hook is pressed Press System Menu Counter Press A or W to select Common Setting Press Enter Press A or W to select Sound Setting Press Enter Press A or Y to select FAX Speaker Press Enter Press A or Y to adjust the volume Press Enter FAX Speaker O 1 Minimum wa 2 Middle 3 Maximum Cancel E Press right Select to return to the basic screen Adjusting the Monitor Tone Volume bb QQ N Perform the following procedure to adjust the volume of the built in speaker during auto transmission in off hook mode when W On Hook is not pressed Press System Menu Counter Press A or Y to select Common Setting Press Enter Press A or Y to select Sound Setting Press Enter Press A or Y to select FAX Monitor Press Enter 7 8 OPERATION GUIDE FAX System Settings Press A or Y to adjust the volume Press Enter FAX Monitor 1 Minimum ma 2 Middle 3 Maximum Cancel Press right Select to return to the basic screen
21. Cancel 4 Press Enter to return to the destination fax input screen Setting up ECM communication For fax communication enables or disables ECM Error Correction Mode 4 Press right Select on the destination fax input screen i Fax No Entry 0123456789 I I Cancel HI Detail E OPERATION GUIDE 3 31 Basic Operation Press A or Y to display ECM Press right Select FAX Detail ECM On Cancel EY Edit 3 Press A or Y to select On or Off Press Enter ECM nrOff Select On to enable ECM communication Cancel 4 Press Enter to return to the destination fax input screen Editing Destinations in the Address Book Edit destinations in the Address Book as follows Press System Menu Counter Press A or Y to select Edit Addressbook Press Enter Press A or Y to select the destination to edit Press Enter Press A or Y to select Detail Edit Press Enter Press A or Y to select the item to edit Press right Select a A O N NOTE For more information on editing each item refer to Entering Destinations in the Address Book on page 3 25 6 After editing the items press Enter Detail Contact Name ABCDE Cancel EY Edit 3 32 OPERATION GUIDE Basic Operation 7 To edit another destination repeat steps 3 to 5 Press left Select to save your changes and return to the basic screen Deleting Destinations from the Address Book Delete destinations from the Address Book a
22. Key2 Exit EY Menu E 3 Press A or Y to select Delete Press Enter Menu Register Detail la Delete Cancel 4 20 OPERATION GUIDE Basic Functions Press left Select to clear the assigned number Delete Are you sure gt Keyl Yes El No 5 Press left Select to return to the basic screen Dialing with Chain Dial Perform the following procedure to dial using chain dial Chain dial key one touch dial key 1 Press the one touch key set up for chain dial a e Function gt Scan Scan 2 Color Select Resolution ty O Exposure 0 Paper Select e Press the one touch key assigned to a recipient Press Start to begin sending the fax Chain dial key Address Book 1 Press a one touch key previously set up for chain dial Function 1 Scan E Resolution Q Exposure e Original j Paper l Stee El select CO 2 Press A or Y to select Address Book Press Enter OPERATION GUIDE 4 21 Basic Functions Press A or Y to select the recipient Press Enter Address Book it ABCDE 2 FGHD KLMNO Cancel EY Menu E Press A or Y to select the number Press Enter ABCDE 1 0123456789 Cancel EJ Menu E Press Start to begin sending the fax Chain dial key numeric key
23. List Press Enter TX RX Restrict t RX Restriction Permit No List fou Permit ID List E 6 Press right Select Permit ID List m 0004 i 0007 j Exit EY Menu E 7 Press A or Y to select Add FAX ID Press Enter Menu Detail Edit Delete fas Add FAX I Cancel 5 34 OPERATION GUIDE Advanced Functions 8 Use the numeric keys to enter the ID number Press Enter Permit FAX ID 1 Repeat steps 6 to 8 to enter all na authorized ID numbers Cancel 9 Press left Select to return to the basic screen Modifying Authorized IDs Perform the following procedure to change authorized ID numbers 1 Follow steps 1 to 5 in Registering New Authorized IDs on page 5 34 2 Press A or Y to select the authorized ID number to change Permit ID List Press Enter di 0004 ifs 0007 Exit HI Menu E 3 Re enter the ID number Press Enter Permit FAX ID oO 0000 9999 Cancel 4 Press left Select to return to the basic screen Deleting Authorized IDs Perform the following procedure to delete authorized ID numbers 1 Follow steps 1 to 5 in Registering New Authorized IDs on page 5 34 OPERATION GUIDE 5 35 Advanced Functions 2 Press A or Y to select the authorized ID number to delete Permit ID List m Press right Select F 0004 q 0007 j Exit EY Menu E 3 Press A or Y to select Delete Press Enter Menu Detail Edit ma Delete Add FAX ID Cancel
24. N Cancel 5 Press right Select to return to the basic screen OPERATION GUIDE 7 21 FAX System Settings Remote Diagnosis ID bb WO N 5 To enable remote diagnosis you must enter the FAX System s unique ID as instructed by the service agent This function must also be enabled in the FAX System as described in Remote Diagnosis on page 7 21 Press System Menu Counter Press A or Y to select Service Setting Press Enter Press A or Y to select Remote Diag ID Press Enter Use the numeric keys to enter the four digit unique ID Press Enter Remote Diag ID 14 0000 9999 0000 Cancel Press right Select to return to the basic screen 7 22 OPERATION GUIDE 8 Troubleshooting This chapter discusses the following topics e Memory INGICALO colecistitis e Warning and Maintenance Messages 00 e Troubleshooting Table cooocneinosiiosiiniindinadacacionod OPERATION GUIDE Troubleshooting Memory Indicator The Memory indicator lights during fax communication a ono Veer Syslem Nena tego involving the sending or receiving BR s 3 cn of documents stored in memory AE ve This indicator also lights when qe documents are received directly Fon Hook Y O Pause into memory due to paper jams or atk Enter because the system is out of paper Ol Address Recall NOTE The Memory indicator flashes while receiving documents or scanning document
25. Perform the following procedure to set up printing of reception results Press System Menu Counter Press A or Y to select Report Press Enter Press A or Y to select Result Rep Set Press Enter Press A or Y to select FAX RX Result Press Enter bb WO N OPERATION GUIDE 7 5 FAX System Settings 5 Press A or Y to select Off On or On Conditions Press Enter FAX RX Result 1 Off Ifyou select Off skip to the step 8 Choose On Conditions to print On Conditions the report of reception result when Cancel an error occurs in fax reception 6 Press A or Y to select Report Print or E mail Press Enter Report Output fr Report Print If you select Report Print skip to a E mail the step 8 Cancel 7 Press A or Y to select Address Entry or Address Book Press Destination Enter Address Book luz Address Entry Cancel If you select Address Book select the e mail address from the Contacts Address Book AAA ABCDE FGHIJ Cancel EI Menu E NOTE For instructions on using the Address Book refer to Address Book on page 3 24 7 6 OPERATION GUIDE FAX System Settings If you select Address Entry enter the e mail address Press Enter Ea Address Entry 00 ABC Cancel EY Text E NOTE For instructions on entering e mail addresses refer to Entering Characters on page 3 20 8 Press right Select to return to the basic screen OPERATION GUIDE 7
26. System Menu Counter Press A or Y to select Edit Addressbook Press Enter Press A or Y to select the group destination to edit Press Enter Press A or Y to select the item to edit Press right Select bb OO N NOTE For more information on editing each item refer to Entering Group Destinations in the Address Book on page 3 33 After editing the items press Enter To edit another group destination repeat steps 3 to 5 Press Enter to save your changes and return to the Edit Addressbook screen Deleting Group Destinations from the Address Book Delete group destinations from the Address Book as follows 4 Press System Menu Counter 2 Press A or Y to select Edit Addressbook Press Enter OPERATION GUIDE 3 37 Basic Operation 3 Press A or Y to select the group destination to delete Press right Select 4 Press A or to select Delete Press Enter Menu Detail Edit nz Delete Add Address Cancel 5 Press left Select Delete Are you sure gt a AAA Yes Eq No 6 To delete another group destination repeat steps 3 to 5 Press left Select to confirm the deletions and return to the basic screen 3 38 OPERATION GUIDE Basic Operation Redialing Redialing means dialing the most recently dialed number once again Automatic Redialing Address Recall If the other party s fax machine is busy it may not respond to your transmission attempt in which case the FAX System
27. before transmission protecting document contents from viewing by unauthorized third parties even if transmission is intercepted After reception documents are decrypted by the recipient and printed This is a very effective way to fax documents for which confidentiality is essential NOTE Encrypted communications require the other fax machine to have compatible encryption functions Successful encryption and decryption requires that the sender and recipient use the same 16 character encryption key If the encryption keys of the parties do not match encrypted communication is not possible The sender and recipient must determine encryption conditions beforehand and register the encryption key under a two digit encryption key ID Sender Recipient Scanning f Printing Encryption Decryption ABCDEF ABCDEF 98 544 ARSH ABCDEF ABCDEF GHIJKLM 3 GHIJKLM gt Ng a Ls Eva pp GHUKLM GHIJKLM NOPQR NOPQR 2 4 K Ak NOPQR NOPQR STUVWX STUVWX IPAh PAh STUVWX STUVWX Encrypted Communication Sender and Recipient Settings Pae Reference Setting Recipient Page Encryption key ID A 2 digit B 2 digit page 5 39 ID ID Encryption key C 16 C 16 page 5 39 digit key digit key Encryption key ID assigned A 2 digit page 3 25 to a one touch dial key or the key Address Book Encryption key ID in the B 2 digit page 5 47 encrypted reception
28. by pressing Start Choose this mode if you want to speak with the other party before receiving faxes For more information refer to Manual Fax Reception on page 4 14 NOTE You must connect a regular phone to the FAX System for manual fax reception Auto Fax Tel Switching This mode is convenient if you use a single telephone line for calling and fax Faxes are received automatically Otherwise the FAX System rings for telephone calls NOTE To answer calls you must connect a regular phone to the FAX System 7 14 OPERATION GUIDE FAX System Settings Reception flow Fax Fax Telephone Other party sends a fax using automatic transmission i Other party sends a fax manually Other party calls az The incoming call or fax is received without the FAX System ringing audibly Calling charges are incurred from this point i The FAX System rings twice Audible only to the sender ee i The faxed document is received automatically from the sender auto reception TAD Reception The FAX System rings audibly Also audible to the sender i Incoming calls can be answered using an external phone connected to the FAX System To receive faxes after speaking to the other party press Send Y On Hook and left Select to start reception This mode is conv
29. lit and the FAX System enters Send mode The transmission status is shown on the message display Confirm the details OPERATION GUIDE Basic Operation Press left Select or Stop Clear to stop transmission Any documents placed in the document processor are ejected Scanning Job No Cancel 0007 OPERATION GUIDE 3 19 Basic Operation Entering Characters To edit Address book etc the characters are entered using the numeric keys To move the cursor use 4 P A and Y Input screen and key functions This section explains screen elements and the functions of keys on the control panel during character entry 1 2 3 4 A Print Send A ceive IJemory Error lt gt System Menu Gi Log Out 2 ABC DEF hd gt x b Qmo O O O Z Ol Address Recall on r sui one MNO Stop Clear Contac Name Cloesinatal Cr Address G OA ure lt lt eE PORS Tuv WXYZ D Rontok Pause O 8 8 Start 3 gt e o P P o ES so ae a StS 5 6 7 9 11 12 13 8 10 1 Cursor Characters are entered at the cursor position To delete a character move the cursor to the location of the corresponding character and press Stop Clear 2 Character Limit Icon Indicates when you have entered the maximum number of characters You can continue to enter characters until this icon appears 3 Numeric Keys Use numeric keys to enter characters
30. numbers Symbol Special characters can be entered from the Symbol List Text gt Symbols space I List of Character Assignments The following characters can be entered using the numeric keys Alphabetic Symbol Numeric OPERATION GUIDE 3 21 Basic Operation Input mode Alphabetic Symbol Available characters abcABC2 0 Numeric 2 Alphabetic Symbol defDEF3 m a Numeric 3 Alphabetic Symbol ghiGHI4 Numeric 4 Alphabetic Symbol jkIJKL5 Numeric 5 Alphabetic Symbol Numeric 6 Alphabetic Symbol pqrsPQRS 7 O Numeric 7 Alphabetic Symbol tuvTUV8 4 c lt Numeric 8 Alphabetic Symbol wxyzWXYZ9 Numeric Alphabetic Symbol O Numeric Alphabetic Symbol Switch between upper lower case Co Numeric Alphabetic Symbol Numeric Character Input Procedure Follow the steps given below to enter characters for destination names and other text input This example uses the List of Character Assignments on page 3 21 to enter the destination name h_office show room The character changes each time a particular key is pressed so press or another numeric keys key to register individual characters Repeat this operation until all characters have been entered 3 22 OPERATION GUIDE Basic Operation 1 The following procedure illustrates how
31. oer Reset ar G Log Out 2 ABC n 0 O Qen GHI JKL ddress Recall MNO Stop Clear Par 000 6 gt PARS TUV WXYZ gt 3 00 M Enter O NOTE When you select continuous scanning a Set original confirmation screen will prompt and press start key you to continue scanning the Job No 8 original document after you press Start a P 4 To continue scanning change 1 Cance HI En Scank original document and press Start If you are finished scanning press right Select Detailed Transmission Settings After entering the other party s fax number you can complete settings for the subaddress encrypted communication transmission speed and ECM communication Entering the Subaddress Enter the subaddress and the password for subaddress confidential communication For details on subaddress communication and subaddress confidential communication refer to chapter 5 Advanced Functions Press right Select on the destination fax input screen OPERATION GUIDE Basic Operation 3 4 5 Press A or Y to display Sub Address Press right Select Enterthe number for Subaddress Press Enter Sub Address 1 1234567890123 i Cancel Enter the number for Password Press Enter Password Cancel Press Enter to return to the destination fax input screen Setting encrypted communications Enter the encryption key and encryption box for encrypted communication For d
32. of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de securite doivent etre prises pendant l utilisation de materiel telephonique afin de reduire les risques d incendie de choc electrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pres de l eau p ex pres d une baignoire d un lavabo d un evier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine 2 Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage electrique Ceci peut presenter un risque de choc electrique cause par la foudre 3 Ne pas utiliser l appareil telephonique pour signaler une fuite de gaz s il est situe pres de la fuite 4 Utiliser seulement le cordon d alimentation et le type de piles indiques dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux reglements pertinents quant a l elimination des piles CONSERVER CES INSTRUCTIONS OPERATION GUIDE CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the m
33. oooococcccccccccccccccccs 5 31 Encrypted Communication cccceeeeeeeeeeeeeeeeenes 5 38 E mail Notification of Job Results eeeee 5 45 Displaying Job Status ccccceeeeeeeeeeeeeeeeeeesseeeeees 5 46 Printing Communication Management Reports 5 53 PS ie detec Siena a be Sold 5 55 JOD AACCOUMMING ie oeren e ee eea Ea eE 5 56 OPERATION GUIDE Advanced Functions Menu Table For the system setting menu using in this chapter refer to the Menu Table below To access the system setting menu press System Menu Counter NOTE To perform these settings press A or W to select the menu submenu item and Enter to confirm your selection Main Menu Sub Menu1 Sub Menu2 Options Description eat FAX Setting FAX RX Remote SW 00 99 Specify the remote page 5 5 Setting Dial switching number Doc Box Polling Remain File Keep or discard page 5 10 Setting Setting Delete File documents after polling transmission Sub Address Sub Address Entering Enter subaddresses page 5 12 Box Box Characters Entering Enter box names page 5 12 Characters 01 20 Enter box numbers page 5 12 Subaddress Entering Change subaddresses page 5 13 Box Characters Selection tt Entering Change box names page 5 13 Characters Numerical Change passwords page 5 13 Entry 01 20 Change box numbers page 5 13 User Selection Change users page
34. or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted see Self station registration on page 2 5 Setting the date and time on page 2 7 and Transmit Terminal Identifier on page 2 4 OPERATION GUIDE IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk
35. original document into memory the document is ejected while transmission is underway Direct transmission mode The FAX System contacts the other party before scanning the original document When sending multiple pages the FAX System sends one full page before scanning the next 3 4 OPERATION GUIDE Basic Operation 3 Place the original document to transmit in the document processor or on the platen NOTE To avoid the part of the original document from missing confirm that the size of original documents matches the size configured with the original size selection For details refer to Select the Original Size on page 3 13 4 Press Original Quality O Status on Caen Program E Function Cc Scan Scan Wcopy EP color Select H Resolution f send e a Document Box 5 Press A or Y to select the document image quality Press Original Quality 7 Mm Enter m1 Text Photo Photo Text Cancel Item Description Select this mode if the original contains mainly photographs The scan resolution is set to 200 x 200 Fine Document exposure must be set manually Text Select this mode if the original contains mainly text Text Photo For fax transmissions this setting is equivalent to Text OCR For fax transmissions this setting is equivalent to Text OPERATION GUIDE 3 5 Basic Operation 6 Pres
36. party since they must make a call to receive the fax Storing Documents for Polling Documents to be sent using polling are scanned first When a caller requests polling those documents are faxed to him her automatically NOTE For polling transmission set the FAX System to the mode other than Manual Fax Reception mode For information on switching modes refer to Fax Reception Mode on page 7 14 Before polling requests you can add documents to the documents already stored for polling All stored documents will be faxed together on request from the caller You can set the system to continue storing the documents stored for polling transmission or to delete them after polling For more information refer to Polling Transmission Settings on page 5 10 To check documents stored for polling transmission or delete them refer to Store Job Status on page 5 48 You cannot select resolutions of 300 x 300 or 600 x 600 when specifying scanning resolutions for polling transmission Place the original documents in the document processor or on the platen Press Document Box Press A or Y to select FAX Polling Box Press Enter Press right Select a A WwW N Press A or Y to select New File Press Enter Menu E Detail Edit Delete Cancel 6 Press Start to start scanning the documents OPERATION GUIDE 5 7 Advanced Functions 7 Press left Select to return to the document box basic screen Printing the D
37. redials the number automatically Automatic Redialing is performed automatically No manual operation is required Since the FAX System dials for a specified number of times at predetermined intervals this function is useful even when the other party s line is busy for extended periods NOTE Automatic Redialing is not available for direct transmission You can also adjust the number of redial attempts Refer to Redial on page 7 10 for more information If the other party s fax machine fails to respond to a transmission or if you want to transmit another fax to the same party press A Address Recall to view the most recently dialed number Press Send Press A Address Recall Print Send Receive Memory Error lt gt System Menu Gi Log Out a The message display shows the DB e QA i E Address Recall previous party ER On Hook Y Pause D Back eEnter Press Start to start fax Address Recall information is discarded in the following cases When the FAX System is turned off e When you try to send another fax this stores new Address Recall information When a user logs off OPERATION GUIDE 3 39 Basic Operation 3 40 OPERATION GUIDE 4 Basic Functions This chapter discusses the following topics e Menu lable ata 4 2 e Standby Transmission ooooocccccccccccnccnncnnnnnnnnnnnnnarn nono 4 3 e Broadcast Transmission sceeeeeeeeeeeee
38. the destination to register to the group Press Enter Press Enter To delete a registered member press A or Y to select the member Press right Select Group Member j Exit EY Menu E Menu Detail Delete la Add Member Cancel Contacts 1 a ABCDE 2 FGHIJ TIT Cancel HI Menu E 2 ABCDE 0 0123456789 Ea ABCDE FGHIJ com ScanData Cancel EJ Menu E Group Member oO i ABCDE Exit EJ Menu E OPERATION GUIDE Basic Operation 14 15 16 17 Press A or Y to select Delete Press Enter Menu 3 Detail Add Member Cancel Repeat steps 9 to 14 to register other destinations to the group Group Member oO ABCDE When you are finished registering group destinations press left Select j Exit EY Menu E Press A or Y to display Address Number Press right Select Detail Address Number 19 Cancel EY Edit E Enter the address number to register using the numeric keys Address Number Press Enter 001 120 Cancel NOTE An error message is displayed if you enter a previously entered address number In this case choose a different address number 3 36 OPERATION GUIDE Basic Operation 1 8 Press Enter Group Member 30 Cancel EY Edit E 19 Press left Select to return to the basic screen Editing Group Destinations in the Address Book Edit group destinations in the Address Book as follows Press
39. the document exposure level Message Display Displays procedures and error messages Left Select Key Press this key to select the left item on the bottom of the message display Right Select Key Press this key to select the right item on the bottom of the message display Back Key Press this key to return to the previous upper menu lt Destination Key Press this key to move the cursor to the left on the message display or to enter a destination A Address Recall Key Press this key to move the cursor up on the message display or for Address Recall OPERATION GUIDE FAX System Parts 24 25 26 27 28 Y On Hook Pause Key Press this key to move the cursor down on the message display or to place the FAX System in off hook mode when transmitting receiving the fax manually You also can use this key to insert a pause when entering another party s number Address Book Key Press this key to move the cursor to the right on the message display or to launch the Address Book when selecting the fax destination Enter Key Press this key to confirm your selection Stop Clear Key Press this key to cancel the job during scanning or clear entered characters or numbers On basic screen press this key to delete all the registered destination Start Key and Indicator Press this key to start fax OPERATION GUIDE FAX System Parts 1 6 OPERATION GUIDE 2 Preparing to Fax Perform the r
40. the following procedure to specify whether the FAX System is to print forwarded faxes 1 Follow steps 1 to 4 in Registering Forwarding Destinations on page 5 24 2 Press A or Y to select Print Press Enter Forward Setting EM File Format Forward Time as Print 3 Press A or Y to select On or Off Press Enter Print Off Specify On to both print and Q forward forwarded faxes Cancel 4 Press right Select to return to the basic screen Specifying the File Format of Forwarded Files When specifying settings to forward documents via e mail or to store them in a folder on a computer set either TIFF or PDF for the document file format Follow steps 1 to 4 in Registering Forwarding Destinations on page 5 24 2 Press A or Y to select File Format Press Enter Forward Setting Forward Forward Dest File Format OPERATION GUIDE 5 29 Advanced Functions 3 Press A or Y to select TIFF or PDF Press Enter File Format O m PDF ma TIFF Cancel 4 Press right Select to return to the basic screen Activating Fax Forwarding Perform the following procedure to activate fax forwarding 4 Follow steps 1 to 4 in Registering Forwarding Destinations on page 5 24 2 Press A or Y to select Forward Press Enter Forward Setting 0 Back Forward Dest Exit 3 Press A or Y to select On or Off Press Enter Forward oO Off Choose On to activate fax O forwarding Choose Off to disa
41. their number must match the last four digits of the authorized numbers e To receive faxes the last four digits of the other party s number must match the last four digits of an entry in the Address Book NOTE For instructions on setting the ID of the FAX System refer to Entering your station ID on page 2 6 Registering New Authorized Telephone Numbers kh OO N Perform the following procedure to register authorized telephone numbers NOTE You can register up to 10 authorized telephone numbers Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select TX RX Restrict Press Enter OPERATION GUIDE 5 31 Advanced Functions Press A or Y to select Permit No List Press Enter TX RX Restrict O TX Restriction RX Restriction 1 Permit No List 6 Press right Select Permit No List oO 0123456789 ids 3456789012 ds 6789012345 I Exit EY Menu E 7 Press A or Y to select Add FAX Number Press Enter Menu Detail Edit Delete tz Add FAX Number Cancel 8 Use the numeric keys to enter the authorized fax number Press FAX No Entry E o Enter j Repeat steps 6 to 8 to enter all authorized fax numbers Cancel 9 Press left Select to return to the basic screen Modifying Authorized Telephone Numbers Perform the following procedure to change authorized telephone nu
42. to enter a Contact Name O destination name You must first access the Contact Name j screen The procedure for accessing the Contact Name screen is described on page 3 25 ABC Cancel EJ Text E Press the O key 2 times h is displayed Press the O key 4 times _ is displayed Press the key 3 times o is displayed Press the key 3 times fis displayed O oa fF OO N Press The cursor moves one space to the right To enter the same character consecutively press gt to move the cursor Enter the character once again Press the key 3 times fis displayed Press the O key 3 times is displayed Press the key 3 times c is displayed 1 0 Enter the rest of the characters in the same way and press Enter Contact Name h_office show room Registered will appear before you return to the basic screen d ABC Cancel EJ Text E OPERATION GUIDE 3 23 Basic Operation Address Book Enables entering fax numbers in the Address Book to use them with scanner functions The Address Book is useful in managing fax numbers e mail addresses and the folders used with Scan to PC Searching for Destinations in the Address Book To select a fax destination from the Address Book perform the following procedure 1 Press Send The Send indicator is lit and the FAX System enters Send mode 2 Press gt Address Book NOTE If external address books are used with the FAX Sy
43. were sent or received Printing FAX TX Reports kh O amp O N Perform the following procedure to print details of the 50 most recent transmissions Press Status Job Cancel Press A or Y to select FAX Press Enter Press right Select Press A or Y to select FAX TX Report Press Enter Log TX Log RX Log FAX TX Repor Cancel Press left Select to print the report Print Are you sure gt FAX TX Report Yes El No Printing FAX RX Reports Perform the following procedure to print details of the 50 most recent faxes received Press Status Job Cancel Press A or Y to select FAX Press Enter Press right Select OPERATION GUIDE 5 53 Advanced Functions 4 Press A or Y to select FAX RX Report Press Enter Log oO RX Log FAX TX Report au FAX RX Report Cancel 5 Press left Select to print the report Print Are you sure gt FAX RX Report Yes Eq No 5 54 OPERATION GUIDE Advanced Functions User Login When User Login function is indicated on the FAX System you prompt to enter your User ID and password to use the FAX System The factory default setting of User ID and Password is 1118 NOTE For further information and instructions for Job Accounting refer to the Advanced Operation Guide User Login Screen Perform the following procedure to use the FAX System in User Login mode 1 Enter the user ID and the password using the numeri
44. 00 Communication failed because the other party s FAX System uses an incompatible communication protocol The other party is using a G2 FAX System U14000 Reception to a subaddress box failed because FAX System memory is full Print stored documents and try again or cancel subaddress based confidential reception U14100 The recipient s FAX System is compatible with the FAX System but transmission to their subaddress box failed because their FAX System memory is full U19000 Reception to memory has failed because the FAX System memory is full Clear other data from memory and try receiving the fax again U19100 Transmission failed because the other party s FAX System memory is full Contact the other party U19200 The data stored in memory is corrupted Repeat the procedure just attempted U19300 Transmission failed because the data to be sent is corrupted Try sending again U19400 Reception failed because the data received is corrupted Try receiving the fax again OPERATION GUIDE 9 9 Reference Information 9 10 OPERATION GUIDE Index Numerics 2in1 Reception 7 19 A Address Book 3 24 Deleting Destinations from the Address Book 3 33 Deleting Group Destinations from the Address Book 3 37 Editing Destinations in the Address Book 3 32 Editing Group Destinations in the Address Book 3 37 Entering Destinations in the Address Book 3 25 Entering Group Destinations in t
45. 00bps Cancel EY Edit E TX Start Speed 9600bps 14400bps EOS Cancel Press Enter to return to the destination fax input screen Selecting ECM communication 1 2 Select whether to use ECM Error Correction Mode when sending documents Press right Select on the destination fax input screen Press A or Y to display ECM Press right Select Press A or Y to select On or Off Press Enter Select On to enable ECM communication FAX Detail ECM On Cancel EY Edit E ECM fers Off Cancel OPERATION GUIDE 3 11 Basic Operation 4 Press Enter to return to the destination fax input screen 3 12 OPERATION GUIDE Basic Operation Select the Original Size The original size is the physical size of the original Since this setting defines the area to be scanned it must match the physical size of the original The following sizes are supported Letter Legal Statement A4 A5 A6 B5 B6 Folio Oficioll Executive ISO B5 16K Envelope 10 Envelope 9 Envelope Monarch Envelope 6 Envelope C5 Envelope DL Hagaki Oufukuhagaki Youkei 2 Youkei 4 and Custom Press Send Press Original Size Press A or Y to select the original size Press Enter to Original Size D return to the basic screen mM Letter s Legal 1 Statement 4 Cancel NOTE Select Others to display the Others screen Here you can choose postcard envelope or registered custom s
46. 5 13 All User Only Change usage page 5 13 restrictions Subaddress Delete subaddress boxes page 5 17 Box Selection 5 2 OPERATION GUIDE Advanced Functions Main Menu Doc Box Setting Sub Menu1 Box Media Type Sub Menu2 Options All Media Type Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick Custom 1 8 Description Specify the paper type for jobs from the subaddress box Reference Page page 5 18 Report Report Print SubAddr Box List Print subaddress box lists page 5 22 FAX Setting FAX RX Setting Forward Setting Destination Selection Specify forwarding destinations to store page 5 24 Destination Selection Change stored forwarding destinations page 5 26 All day Time Specificat Schedule the period for forwarding page 5 27 0 00 23 59 Schedule when forwarding starts page 5 27 0 00 23 59 Schedule when forwarding ends page 5 27 On Off Print from the FAX System during forwarding page 5 29 TIFF PDF For designating the file format to forward page 5 29 On Off For fax forwarding On Off page 5 30 OPERATION GUIDE Advanced Functions Main Menu FAX Setting Sub Menu1 FAX RX Setting Sub Menu2 TX RX Restrict Options Numerica
47. 5 Press right Select to return to the basic screen 5 10 OPERATION GUIDE Advanced Functions Subaddress Communications In subaddress communications faxes are sent and received using subaddresses numbers or character strings that conform to conventions adopted by many fax machine manufacturers Subaddresses support confidential fax previously possible only between machines from the same manufacturer The FAX System uses subaddress boxes to exchange confidential faxes with other parties Receiving these faxes in the FAX System doesn t require a subaddress password If the other party s machine requires passwords specify the password when sending to them NOTE This function requires that the other party s fax machine support subaddress communications Subaddress communication can be combined with other fax functions You can save time when using this function by assigning subaddresses and passwords beforehand to one touch dial keys or to Address Book entries For more information refer to the instructions for these functions and the instructions for assigning keys Subaddresses Used by the FAX System The FAX System uses subaddresses as well as passwords for subaddress communication Subaddresses When specifying a receiving party to receive a confidential fax you must enter their subaddress just as they must specify yours when sending to you Subaddresses must also be specified for subaddress boxes where
48. A AA A Menu Flowchatts 0 0 cccccececcecceececceeceeceececceeceseeeees e Error Code Table merezan aaa OPERATION GUIDE Reference Information Specifications NOTE Specifications are subject to change without notice Item Description Type Optional FAX Kit Compatibility Group 3 Line Requirements Subscription telephone line Transmission Time Less than 3 seconds 33 600 bps JBIG ITU T 1 chart Modem Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Encoding Method JBIG MMR MR MH Error Correction ECM Document Dimensions Inch version 8 1 2 x 11 8 1 2 x 14 5 1 2 x 8 1 2 Metric version A4R B5R A5R Folio Custom 80 to 216 x 148 to 356 mm Paper Dimensions Inch version 8 1 2 x 11 8 1 2 x 14 5 1 2 x 8 1 2 Metric version A4R A5R Folio Scanning Line Density Horizontal x Vertical Normal 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 8 dots mm x 15 4 lines mm Ultra fine 16 dots mm x 15 4 lines mm Recording Resolution 600 dpi x 600 dpi Grayscale 256 levels Error diffusion One Touch Dial Max 8 destinations 1 8 Broadcast Transmission Max 100 destinations Polling Reception Max 1 location Installed Imaging Memory 3 5 MB Output Reports Communication Management Report FAX Tx Report FAX Rx Report
49. D BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below DANGER Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points WARNING Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points aaa OPERATION GUIDE vii Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol General warning Warning of danger of electrical shock Warning of high temperature gt gt gt The symbol indicates that the related sect
50. KYOCERA FAX System K Operation Guide Contents General Notice mrata Supe A tee Rate See eee aie ada eee edit Stee iii Legal and Safety Information 0 0 00 cece eee eee eee eee eens vii Legal Notice oon de A ao vii Safety Conventions in This Guide 0 0 ce eee vii Important Please Read First 0 0000 c cee eee ix Installation Precautions 00 000 ccc eee eee x Precautions TorUSE is 000 a a Date da gills A AA rr ta x A E O A ORT xi Overview of Operation Guide 0000 ce eee xi CONVENtIONS 2 4 22002406 pia a a dd ancl A aa a xii 1 FAX System Parts ES Muna ee tect ees ese BO ih eee BOs Dib ated noe we ad een eae Re ough Meare RR SR ACR 1 2 Operation Panel esses or rar Al a Yee Ai ee aa tbe Raa ate 1 3 2 Preparing to Fax Menu lable do biting outer ates do o aa e due eR 2 2 Selecting the Line Type Inch Model Only 00 00 cee eee ee 2 3 Configuring TTI Senge eeir apane o EEA tenes 2 4 Entering Fax Information Local Information ooooocccccccocac 2 5 Setting the Current Date and Time Date 8 Time Setting o oo ooooocoomm o ooo 2 7 3 Basic Operation Menu Table in retas a ed a ia aa 3 2 Sending DOCUMENTS o sd a dues RA A ds 3 4 Selectithe Orignal Siesa eab a A A a AA ie 3 13 Select the Size for Fax oo oooooooooo 3 14 ZOOM TranSMISsiOn stars sea maloow at gam ee aiant ea ad Ea wale cum tae 3 15 Continuous Scanning o 2 08 His ao eed A RE
51. M Er ale Need LEE Mawes 3 16 Automatic Fax Reception e ester sane vara e beatae yp ew da ead edd dee eas 3 17 Canceling Communications aaaea aaaeeeaa 3 18 Entering Character star ia RRA AAA ade ah 3 20 Address Book ii A ace A AA AA pagans Gens 3 24 A teh dye dale dd dake nating ba bid hide T eE oh ig 3 39 4 Basic Functions Menu Table cocotero car des aes tuations ds e a a sean arcs 4 2 Standby TransmiSSiON via re aos EEEO dhe E Yee ARA 4 3 Broadcast Transmission 0 000 c cect eee eens 4 4 Direct TransMIssion s0 02 4 0 satactatieaataatereadatenracota ct geaee ada tens 4 7 Interrupt Transmission ooo 4 8 Timer based Transmission 0 0 000 eee ete eee 4 9 Deleting a Job in Memory 1 0 0 eee eee ae 4 11 Manual Fax Transmission 000 00 ccc eee eee 4 13 Manual Fax Reception 00 00 cc cece teens 4 14 OPERATION GUIDE One TOUCH KEYS re eroe EAL RAN AAA EAL RGN Bh ee ed eed 4 15 PIrOQramSs is daha ne Unde oe eee Ay Pee eae a owe bead Amo Ay Beak Bas 4 23 5 Advanced Functions Menus lable iii dara Abd adsorbs bb 4 5 2 Remote Switching seers rara Ce reae EEEE ee eee eee beeen bene 5 5 Polling Communication 0 0 0 0 RE EPA PEE TENAS NEEE E EEN ETEV APER A 5 7 Subaddress Communications se recedere rert icii tes Erei Ei Uee OnE ee Eee irea 5 11 Subaddress based Confidential Communications s sasa aaaeeeaa 5 12 Fax Forwarding cdo pra beg Riga ean a ara pe A beat
52. OPERATION GUIDE Advanced Functions Print Job Log Send Job Log bb QQ N 5 Press A or Y to select the job to check Press Enter NOTE To cancel jobs select the jobs to delete and press left Select On the next screen press left Select Press A or Y to select Detail Press Enter Job details are displayed Press A or Y to display details of each 0011 Detail job sequentially Status Suspended After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the Print Job Log screen Press Status Job Cancel Press A or Y to select Print Job Log Press Enter Press A or Y to select the job to check Press Enter Job details are displayed Press A or Y to display details of each 0006 Detail D job sequentially After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the Send Job Log screen Press Status Job Cancel Press A or Y to select Send Job Log Press Enter OPERATION GUIDE 5 49 Advanced Functions Store Job Log FAX TX Log bb WO N Press A or Y to select the job to check Press Enter Job details are displayed Press A or Y to display details of each 0003 Detail job sequentially After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the Store Job Log screen Press Status Jo
53. OTE DRD reception requires a subscription to your telephone company s Distinctive Ring Pattern service Contact your telephone company for more information You must connect a regular phone to the FAX System for DRD Reception Reception flow Telephone Fax Other party dials the number Other party dials the number designated for calling designated for fax Telephone Company J wW The FAX System issues the The FAX System issues the distinctive ringing pattern for calling distinctive ringing pattern for fax and to alert users of the call An external starts reception automatically Same phone connected to the FAX System operation as in auto reception mode can be used to speak to the caller Fax Reception Mode Setting A O N Perform the following procedure to select fax reception mode Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or W to select RX Setting Press Enter 7 16 OPERATION GUIDE FAX System Settings Press A or Y to select a reception mode Press Enter RX Setting 1 1 Auto Normal AUTO FAX TEL AUTO TAD Cancel Auto Normal Automatic Fax Reception Auto FAX TEL Auto Fax Tel Switching Auto TAD TAD Reception Auto DRD DRD Reception Manual Manual Fax Reception T This option is available
54. Page page 3 33 page 3 33 Assigning Members Assign group members page 3 33 001 120 Assign addresses page 3 33 Edit Address book Group Selection Detail Text Entry Edit group names page 3 37 Editing Members Edit group member names page 3 37 Group Selection Te Press right Select Delete a group from the Address Book page 3 37 OPERATION GUIDE 3 3 Basic Operation Sending Documents The basic method for sending documents is described below 1 Press Send The Send indicator is lit and the FAX System enters festausiarcmres Program E Function Send mode U copy or Select Resolution Tampi Ena Exposure eC 0 Original j Paper a Size a Select 0 0 The Send screen is displayed on the message display Ready to send 2005 01 08 11 09 Left off Placemnt ET Subject E 2 Choose the fax mode Select from memory transmission mode or direct transmission mode The default setting is memory transmission mode To choose direct transmission mode follow the procedure given in Direct Transmission on page 4 7 Memory transmission mode The FAX System scans the original document into memory before dialing the other party s fax number You can choose multiple recipients in this convenient mode When the FAX System finishes scanning the
55. Refer to Character Input Modes on page 3 21 for a list of the characters available for each key 4 Reset Power Key Press this key to clear the entry and exit input mode 5 Left Select Key Press this key to access options displayed on the bottom of the message display and to select the left item 6 Right Select Key Press this key to switch between character input modes 7 4Key Press this key to move the cursor left in the message display 3 20 OPERATION GUIDE Basic Operation 8 Back key Press this key to go one level back higher from the current menu 9 AKey Press this key to move the cursor up in the message display 10 YV Key Press this key to move the cursor down in the message display 11 Enter Key Press this key to enter the currently selected character 12 gt Key Press this key to move the cursor to the right in the message display 13 Stop Clear Key Press this key to delete the currently selected character If the cursor is at an open position the character to the left of the cursor is deleted Character Input Modes Use one of these three character input modes to enter characters Press right Select to switch between character input modes Mode Available characters Alphabetic Symbol Refer to List of Character Assignments on page 3 21 Text gt ABC Numeric Numbers can be entered by pressing the corresponding key on Text gt 123 the numeric keys This is convenient when entering long
56. Status Page Subaddress Box List NW Status Page 9 2 OPERATION GUIDE Reference Information Menu Flowcharts For reference the menu structures for function keys on the operation panel are as follows Send Original Quality Original Size Function Send Size Zoom Continuous Scan Job End Report FAX Delayed TX FAX Direct TX FAX RX Polling Scan Resolution Exposure Destination Destination Confirmation FAX Address Book Address Book External Address Book Status Job Cancel Print Job Status Send Job Status Store Job Status Scheduled Job Send Job Log Store Job Log FAX o o o o Log TX Log RX Log FAX TX Report FAX RX Report OPERATION GUIDE 9 3 Reference Information Document Box Function Continuous Scan Job End Report Sub Address Box FAX Polling Box Program System Menu Counter Report Report Print Subaddress Box List Report Setting FAX TX Report FAX RX Report Result Report Setting Send Result FAX RX Result Date Timer Setting Year Time Time Zone Common Setting Sound Setting FAX Speaker FAX Monitor One Touch Setting One Touch Keys v Continued 9 4 OPERATION GUIDE Reference Information Continued from previous page FAX Setting FAX Common Setting Encryption Key FAX TX Setting TTI Transmit Terminal Identifier Local FAX Name Local FAX ID Local FAX Number FAX Line Setting Retry Times FAX RX Setting FAX M
57. Table For the system setting menu using in this chapter refer to the Menu Table below To access the system setting menu press System Menu Counter NOTE To perform these settings press A or W to select the menu submenu item and Enter to confirm your selection Main Sub Sub Options Deserotion Reference Menu Menu Menu2 P P Page Report Setting FAX TX Report Off On For periodic printouts of transmission reports On Off FAX RX Report Off On For periodic printouts of reception reports On Off Send Result Off On On Conditions For printouts of transmission results On Off FAX RX Result Off On On Conditions For printouts of reception results On Off Sound Setting Common Setting FAX Speaker Off Minimum Middle Maximum Adjust the speaker level and volume of the fax monitoring tone FAX Monitor Off Minimum Middle Maximum Adjust the volume of the built in speaker during auto transmission in off hook mode when W On Hook is not pressed FAX Setting FAX TX Setting Retry Times 0 14 Timest Specify the number of redial attempts if the other party s line is busy page 7 10 FAX RX Setting FAX All Media Type Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick Custom 1 8 Select the type of paper to be used to pr
58. ailure after faxes are received If you prefer you can set the system to print only after errors or subaddress based confidential reception You can also set up notification of the reception results so that such notification is e mailed rather than printed For instructions on using this feature refer to Fax RX Result Settings on page 7 5 Fax TX Report and Fax RX Report Settings bb WO N Perform the following procedure to set up fax transmission and or reception reporting Press System Menu Counter Press A or Y to select Report Press Enter Press A or Y to select Report Setting Press Enter Press A or Y to select FAX TX Report or FAX RX Report Press Enter OPERATION GUIDE FAX System Settings Press A or Y to select On or Off Press Enter FAX TX Report Oo fers Off Cancel 6 Press right Select to return to the basic screen Send Result Settings Perform the following procedure to set up printing of transmission results Press System Menu Counter Press A or Y to select Report Press Enter Press A or Y to select Result Rep Set Press Enter Press A or Y to select Send Result Press Enter ak OQ N Press A or Y to select Off On or On Conditions Press Enter Send Result Off Choose On Conditions to print the report of transmission result when an error occurs in On Conditions transmission J Cancel 6 Press right Select to return to the basic screen Fax RX Result Settings
59. air conditioner or copier etc Do not open the top cover turn off the power switch or pull out the power plug while transmitting receiving or copying This product may only be used within the country of purchase due to the different safety and communication standards in each country International communication standards however make the communication between countries possible This product may be inoperable in areas with poor telephone lines or communication conditions CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications Be sure that the size of the paper loaded in the paper source matches the size of the paper configured with the paper source size selection Failure to do so may cause the part of the received documents not printed Be sure that the size of original documents matches the size configured with the original size selection Failure to do so may cause the bottom portion of the original document not scanned OPERATION GUIDE Introduction Overview of Operation Guide This Operation Guide has the following chapters Chapter 1 FAX System Parts Identifies part names and functions Chapter 2 Preparing to Fax Describes preliminary settings and how to prepare the FAX System for use Chapter 3 Basic Operation Describes basic fax operations such as sending and receiving documents Cha
60. and the TTI position if printed Next press mi Off Enter to complete the TTI setting Outside la Inside Cancel E NOTE Select Outside to print TTI information outside the border of the transmitted page Select Inside to have TTI information printed inside the border Press right Select to return to the basic screen OPERATION GUIDE Preparing to Fax Entering Fax Information Local Information Enter identifying information about your station fax number station name and station ID here to send this information to the other party automatically it will be printed on the faxed documents Entering your fax number 1 a A Y N 6 Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX TX Setting Press Enter Press A or W to select Local FAX Number Press Enter Use the numeric keys to enter the local station number The Local FAX Number maximum length of the local FAX A d number is 20 digits Cancel NOTE You can enter by pressing the asterisk key for an international telephone number Press Enter to complete the fax number setting Entering your station name 1 2 Press A or Y to select Local FAX Name Press Enter Enter your station name The maximum length of the local FAX Local FAX Name name is 32 characters d ABC Cancel EJ Text E NOTE For detailed information on entering characters refe
61. as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA MITA AMERICA INC 225 Sand Road Fairfield New Jersey 07004 0008 TEL 973 808 8444 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 8 This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information 9 If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
62. ation 2 5 Entering your fax number 2 5 Entering your station ID 2 6 Entering your station name 2 5 Fax Media Type 7 11 Fax Reception Mode 7 14 Fax Reception Mode Setting 7 16 Manual Fax Reception 4 14 7 14 Manual Fax Transmission 4 13 Memory Indicator 8 2 Memory transmission mode 3 4 Menu Flowcharts 9 3 N Interrupt Transmission 4 8 J Job Accounting 5 56 Job Accounting Report 5 56 Job Accounting Screen 5 56 Job Status 5 46 FAX RX Log 5 51 FAX TX Log 5 50 Print Job Log 5 49 Print Job Status 5 47 Scheduled Job Status 5 48 Send Job Log 5 49 Send Job Status 5 47 Store Job Log 5 50 Store Job Status 5 48 L Line Type Setting 2 3 Network Fax 6 1 Connection 6 3 Initial FAX System Settings 6 4 Network Fax Settings Report 6 3 Overview of Network Fax 6 2 Setup 6 2 Number of Rings 7 12 Auto Fax Reception 7 12 Fax Tel Switching 7 13 TAD Reception 7 12 O One Touch Keys 4 15 Assigning Destinations 4 15 Checking Details of Assigned Keys 4 17 Clearing Assigned Keys 4 17 Destination 4 15 Recalling Destinations 4 18 Setting Up One Touch Keys 4 15 Original Quality Mode 3 5 Index 2 OPERATION GUIDE P S Password based Communications 5 31 Activating Password based Communications 5 36 Deleting Authorized IDs 5 35 Deleting Authorized Telephone Numbers 5 33 Modifying Authorized IDs 5 35 Modifying Authorized Telephone Numbers 5 32 Registering New Authorized IDs 5 34 Registering New Authoriz
63. aximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 8 CONDITIONS DE L IC CANADIENNE Le present materiel est conforme aux specifications techniques applicables d Industrie Canada L indice d equivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excede pas 5 Le IES CANADA pour ce produit est 0 8 Safety Instructions Regarding the Disconnection of Power CAUTION The power plug is the main isolation device Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source ATTENTION Le d branchement de la fiche secteur est le seul moyen de mettre l appareil hors tension Les interrupteurs sur l appareil ne sont que des interrupteurs de fonctionnement ils ne mettent pas l appareil hors tension OPERATION GUIDE Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSE
64. b Cancel Press A or Y to select Store Job Log Press Enter Press A or Y to select the job to check Press Enter Job details are displayed Press A or Y to display details of each 0009 Detail oO job sequentially Result OK After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the FAX TX Log screen Press Status Job Cancel Press A or Y to select FAX Press Enter Press right Select 5 50 OPERATION GUIDE Advanced Functions FAX RX Log kh OO N Press A or Y to select TX Log Press Enter Press A or Y to display the record of faxed jobs sequentially Log RX Log FAX TX Report Cancel 0 1 50 0123456789 OK Detail After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the FAX RX Log screen Press Status Job Cancel Press A or Y to select FAX Press Enter Press right Select Press A or Y to select RX Log Press Enter Log D wl TX Log nz RX Log FAX TX Report Cancel OPERATION GUIDE 5 51 Advanced Functions 5 Press A or Y to display the record of faxes received sequentially 1 50 0123456789 OK Detail E 6 After reviewing the jobs press Reset to return to the Status Menu screen 5 52 OPERATION GUIDE Advanced Functions Printing Communication Management Reports Print reports of the faxes that
65. ble fa On it Cancel 4 Press right Select to return to the basic screen 5 30 OPERATION GUIDE Advanced Functions Password based Communications This function restricts access to transmission and reception requiring users to meet password requirements Password based communications lets you restrict the sending and receiving of faxes with the FAX System to authorized individuals Passwords are registered in advance for authorized telephone numbers and authorized IDs after which these functions are activated In this mode no special steps involving passwords are required to send or receive faxes Jobs that meet the password requirements are processed as usual but those that do not result in errors preventing transmission or reception Requirements e Passwords must be registered in the FAX System specifically authorized telephone numbers or authorized ID Authorized telephone numbers or authorized ID must be registered on the other party s fax machine Password communications must be activated in advance Refer to Activating Password based Communications on page 5 36 lt Meeting Requirements for Password based Communications gt Authorized telephone numbers registered in the FAX System must match the telephone numbers of other parties Authorized IDs registered in the FAX System must match the IDs of other parties When you fax to recipients using the Address Book the last four digits of
66. c keys User ID 36878 Password 2 Complete the fax job as usual NOTE Be sure to press Log Out after completing the fax job e Ra STC e e m Counte The message display returns to amp B gt A O LO A E Address the user login screen CDestination a QA ddress G ER On Hook Y Pause SD Back M Enter OPERATION GUIDE 5 55 Advanced Functions Job Accounting Job accounting is used to control the total number of copies and prints by setting an ID code for each account NOTE For further information and instructions for Job Accounting refer to the Advanced Operation Guide Job Accounting Screen Perform the following procedure to use the FAX System in Job Accounting mode Enter the account ID using the numeric keys Account ID oK Complete the fax job as usual NOTE Be sure to press Log Out after completing the fax job EE ama TOS pa pa Counte The message display returns to BRB s 3 O LO 7 O Address the Job Accounting screen ODestination a Beas CO ER On Hook Y Q Pause Back Enter Job Accounting Report kh OO N Perform the following procedure to print the job accounting report Press System Menu Counter Press A or Y to select User Job Account Press Enter Press A or Y to select Job Account Set Press Enter Press A or Y to select Account Report Press Enter 5 56 OPERATION GUIDE Advanced Function
67. ception Period Specify to receive faxes using network fax reception all day long or only during specified periods For more information refer to Specifying the Fax Forwarding Period on page 5 27 FAX System Printing Settings Specify the FAX System to print faxes received even when these transmissions are set to be received using network fax reception For more information refer to Printing from the FAX System during Fax Forwarding on page 5 29 File Format for Faxes Received Select to receive faxes as TIFF or PDF files For more information refer to Specifying the File Format of Forwarded Files on page 5 29 Network Fax Reception Settings To enable network fax reception activate fax forwarding For more information refer to Activating Fax Forwarding on page 5 30 OPERATION GUIDE 7 FAX System Settings This chapter discusses the following topics M nu Table aia lis 7 2 o A ct eek 7 4 NOME oi cios 7 8 A A A 7 10 Pax Media Type oe 7 11 Number of RINGS 2202 ceretocthelncerntio Ws ceetetern tes 7 12 Fax Reception Mode cccccceeeececeeceeeeeeeseeeeees 7 14 Reception Date and Time ccceeeeeeeeeeeneeeeseeeeees 7 18 2M Recepcion 7 19 Bulk Printing 2 ia ances coset sect a Aten oot 7 20 Remote Diagnosis c cc cccceccecneeeeeeteeesdestecceteceeeeetee 7 21 Remote Diagnosis ID ocomoininnnicocinncosnccrncecnererenos 7 22 OPERATION GUIDE 7 1 FAX System Settings Menu
68. confidential faxes are received The length of the maximum subaddress depends on the other party s fax machine If the subaddresses do not comply with the supported length confidential fax is not possible Before using subaddresses confirm the other party s subaddress The FAX System supports subaddresses of up to 20 characters consisting of numbers asterisks the sharp symbol and spaces Passwords The FAX System does not use passwords when receiving confidential faxes Passwords are used if required by the other party s fax machine The maximum password length depends on the other machine If the passwords do not comply with the supported length confidential fax is not possible Before using subaddresses confirm the other party s password The FAX System supports passwords of up to 20 characters consisting of numbers asterisks the sharp symbol and spaces OPERATION GUIDE 5 11 Advanced Functions Subaddress based Confidential Communications Confidential fax protects document confidentiality when you do not want unauthorized parties to view certain documents If subaddresses are used for confidential fax the faxed documents are not printed after reception Instead they are stored in subaddress boxes Documents in subaddress boxes can be printed later when the appropriate party specifies them You can also designate passwords for subaddress boxes to prevent others from printing the stored documents
69. d as well Place the original documents into the document processor or on the platen 2 Press Send Press lt Destination NOTE You can specify the other party s number using one touch dial keys or from the Address Book If the required subaddress and password are registered in the one touch dial key or Address Book you do not need to enter them when sending 4 Press A or Y to select FAX Press Enter Use the numeric keys to enter the fax number Press right Select FAX Detail 0 Sub Address 1 4 Press A or Y to display Sub Address Press right Select Cancel EY Edit E Enter the subaddress number and press Enter Sub Address uk 1234567890123 i Cancel OPERATION GUIDE 5 19 Advanced Functions 9 10 11 Enter the password and press Enter Password Cancel NOTE You will be prompted to enter a password only if such is required by the other party s fax machine Press Enter Press Enter to return to the basic screen Press Start to load stored documents from memory Printing Documents from Subaddress Boxes Perform the following procedure to print documents from subaddress boxes Press Document Box Press A or Y to select Sub Address Box Press Enter Press A or Y to select the box in which the documents to print are stored Press Enter If the box is password protected use the numeric keys to enter the password Press Enter Press A or Y to select th
70. d on the CD ROM Online Manual The Online Manual provided on the CD ROM is in Portable Document Format PDF This manual describes the following operations e Installing applications e Completing settings e Fax with Network Fax Accessing the Online Manual Perform the following procedure to access the online manual Load the provided CD ROM into your computer s CD ROM drive This automatically displays the Main Menu screen for automatic setup Click Documentation on the Main Menu screen to view the online manual OPERATION GUIDE Network Fax Viewing the online manual requires Adobe Acrobat Reader If it is not already installed on your system install Adobe Acrobat Reader from the included CD ROM Connection Connect the modular cord same as used for telephones to the Line jack on the FAX System Connect the network cable to the network interface port Modular Cord N nemon Cable Network Fax Settings Report Check the Network Fax settings from the Status Page For instructions on printing the Status Page refer to the Advanced Operation Guide OPERATION GUIDE 6 3 Network Fax Initial FAX System Settings Complete the following settings for network fax reception Destination Settings Specify the computers to receive transmissions using network fax reception You can also specify e mail forwarding For more information refer to Registering Forwarding Destinations on page 5 24 Re
71. ds 5 24 Password based Communications 0 00 c cece eet eee eee 5 31 Encrypted Communication seriar neea ee ne Eae EEEa nee eae 5 38 E mail Notification of Job Results 0 2 auaa aa 5 45 Displaying Job StatuS i i 0 eee EEE ARRA 5 46 Printing Communication Management Reports 0 0 eee ee eae 5 53 User LOG aiii ts A ed Rea are abe PR ee aie ea ease Reo AES 5 55 JOB ACCOUNTING s ser enet a Meat eae ed waded ar ar oleae 5 56 6 Network Fax Overview of Network Fax 0 00 cette eee 6 2 Initial FAX System Settings 2 0 ce ee eee eee eee 6 4 7 FAX System Settings Menu Table Sepang aes Geek cette Wack age Baie la ate eae ode deat ve a eee aed 7 2 Printing Reports crase orere e E ee eda ala aa 7 4 Volume tac ada Ra Seve ands Se ated ae aloe oe acta ait ad el ah Reeth add 7 8 SA nie taco teeta cata at ba coda aread AT sale ad Ohad wee we 7 10 Fax Media Y PO cti a th Weed dae Grd aoe e eg del 7 11 Number orRingS criar da AA o weed hend 7 12 Fax Reception Mode 000 cece cette eens 7 14 Reception Date and Time 0 00 cece tees 7 18 2in1 Receptor She eae ds Peal aa eee de eee re eae a ah ae os ak e 7 19 BUIK PAHING ai ovate ata ee dread ahd evened A A olin AR 7 20 Remote DiagnosiS lt 40 204 hea any Ma be Ben dae ga gad AiR gain 7 21 Remote Diagnosis ID os coc 0cesen ce a ageaeee ada ges hea pesaa eatin cee paleaedad gs 7 22 8 Troubleshooting Memory Indicator tic cea eit eR a
72. during high speed transmission Try sending again U01721 A communication error occurred during high speed transmission The recipient s fax may not support high speed reception If you dialed the number using the address book or a one touch key reduce the transmission speed and try sending again U01800 U01820 A communication error occurred during high speed reception Ask the sender to use a slower transmission speed then try receiving the fax again U01821 A communication error occurred during high speed reception The FAX System may not support this type of high speed reception Ask the sender to use a slower transmission speed then try receiving the fax again U03000 Polling reception failed because no documents were loaded in the sender s FAX System Contact the sender U03300 The other party s FAX System is compatible with the FAX System but polling reception to receive their document failed because the required passwords failed to match during password based communication when password based communication was enabled on their FAX System U03400 Polling reception failed because the sender s password and recipient s station ID failed to match Contact the other party U04000 The recipients FAX System is compatible with the FAX System but subaddress based confidential transmission to send documents to their subaddress box failed because the subaddress box number you ent
73. e document to print Press Enter Arlen box 1 Press Start to print it List Ej Common Eh Report j Exit HI Menu E 5 20 OPERATION GUIDE Advanced Functions To print all documents in the box press right Select On the next Menu D screen press A or Y to select Detail Edit Delete Print All File Press Enter Press Start to print all documents in the y box j ou Print All File Cancel NOTE Document data remains in subaddress boxes after printing To delete the document data refer to Deleting Documents from Subaddress Boxes on page 5 22 Follow the procedure given there to delete the data Editing Documents from Subaddress Boxes Perform the following procedure to check or rename documents from subaddress boxes Press Document Box Press A or Y to select Sub Address Box Press Enter Press A or to select the box in which the documents to check or rename are stored Press Enter If the box is password protected use the numeric keys to enter the password Press Enter Press A or Y to select the file to edit Press right Select Press A or Y to select Detail Edit Press Enter Menu Print ma Detail Edit Delete Cancel Press A or Y to confirm the detailed information of the file When renaming the file press right Select on the File Name screen Press Enter after checking the file Press left Select to return to the document box basic screen OPERATION GUIDE
74. e encryption The intended recipient s fax machine is set up for encrypted communication but you attempted regular communication Make sure you have chosen the correct recipient OPERATION GUIDE Troubleshooting Reference Message Description and Corrective Action Page The encryption key is not No encryption key is specified for the destination set for page 5 38 registered encrypted communication Be sure the encryption key is entered correctly for the selected destination 8 4 OPERATION GUIDE Troubleshooting Troubleshooting Table Symptom Unable to fax Use this table to identify malfunction and perform the corrective action If problems persist contact your dealer or the service agent Items to Check Is the modular cord connected correctly Corrective Action Connect the modular cord correctly Reference Page Is the Send error displayed Correct the error and try sending again Have you set up password based transmission Disable password based transmission page 5 31 Have you specified the correct line type for your telephone service Check the telephone line setting page 2 3 Unable to fax from memory Is the memory full Try sending once again when memory becomes available Otherwise make memory available as necessary and try again page 3 18 page 5 20 page 5 22 Unable to fax using encrypted communication Are yo
75. e folder for saving documents sent to computers NOTE For detailed information on entering e mail addresses and folders for saving documents sent to computers refer to the Advanced Operation Guide OPERATION GUIDE 3 27 Basic Operation 14 15 Press Enter FAX Number 0123456789 2 6 Cancel EY Edit E To enter another destination repeat steps 3 to 14 Press left Select to complete the entry The message display returns to the basic screen Detailed Transmission Settings 2 Address Press right Select When entering fax number you can also configure settings for the subaddress encrypted communication transmission speed and ECM communication Setting the Subaddress Enter the subaddress and password required for subaddress confidential communication Press right Select on the destination fax input screen ds Fax No Entry 0123456789 Oo Cancel EY Detail E Press A or Y to display Sub Sub Address 1 4 Cancel EY Edit E 3 28 OPERATION GUIDE Basic Operation Enter the number for Subaddress Press Enter Sub Address Mm 1234567890123 i Cancel Enter the number for Password Press Enter Password Cancel Press Enter to return to the destination fax input screen Setting up encrypted communication Enter the encryption key and encryption box for use in encrypted communication Press right Select on the destination fax in
76. eady assigned In this case press left Select Press left Select to return to the basic screen Perform the following procedure to delete programs OPERATION GUIDE 4 23 Basic Functions Press System Menu Counter Press A or Y to select Program Setting Press Enter Press A or Y to select the program number to delete Press right Select kh OO N Press A or Y to select Delete Press Enter Menu E Register ma Delete Cancel 5 Press left Select to delete the program Delete Are you sure gt Program1 Yes El No 6 Press left Select to return to the basic screen Recalling Programs Perform the following procedure to recall programs NOTE If you set up programs as described in Setting Up One Touch Keys on page 4 15 you can recall programs simply by pressing the one touch key of the program number Press Program 2 Press A or Y to select the program number Press Enter Program Call 1 Program2 Program3 4 24 OPERATION GUIDE 5 Advanced Functions This chapter discusses the following topics M nu Table cuasi islas 5 2 Remote Switching cocccccccccccnnnnnonanananannnnnnnnnnnnnnnnnns 5 5 Polling COMMUNICA ION oooocnocccccnncnononananananonnnnncnnnnnnnns 5 7 Subaddress Communications cccccccccccccnnnnnnnnnncnann nono 5 11 Subaddress based Confidential Communications 5 12 Fax Forwarding estrato dla 5 24 Password based Communications
77. ed Telephone Numbers 5 31 Polling Communication 5 7 Deleting the Documents Stored in Polling Box 5 9 Editing the Documents Stored in Polling Box 5 8 Polling Transmission Settings 5 10 Printing the Documents Stored in Polling Box 5 8 Receiving Documents by Polling 5 9 Storing Documents for Polling 5 7 Printing Reports 7 4 Fax RX Report 7 4 Fax RX Result 7 5 Fax TX Report 7 4 Send Result 7 5 Programs 4 23 Deleting Programs 4 23 Recalling Programs 4 24 Registering Programs 4 23 R Reception Date and Time 7 18 Redial 7 10 Remote Diagnosis 7 21 Remote Diagnosis ID 7 22 Remote Switching 5 5 Changing the Remote Switching Number 5 5 Receiving Faxes Remotely 5 5 Scan Resolution Mode 3 6 Select the Original Size 3 13 Select the Size for Fax 3 14 Sending Documents 3 4 Setting the communication speed 3 10 Specifications 9 2 Standby Transmission 4 3 Subaddress Communications 5 11 Passwords 5 11 Subaddresses 5 11 Subaddress based Confidential Communications 5 12 Confidential Fax Using Subaddresses 5 18 Deleting Documents from Subaddress Boxes 5 22 Deleting Subaddress Boxes 5 17 Editing Documents from Subaddress Boxes 5 21 Modifying Subaddress Boxes 5 13 Paper Setting for Printing from Boxes 5 18 Printing Documents from Subaddress Boxes 5 20 Printing Lists of Subaddress Boxes 5 22 Setting Up Subaddress Boxes 5 12 T TAD Reception 7 15 Timer based Transmission 4 9 Troubleshooting 8 1 Troubleshooting Table 8 5 TTI Set
78. ed to the telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label OPERATION GUIDE iii 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer
79. edia Type Rings Normal Rings TAD Rings FAX TEL Forward Setting Forward Forward Destination File Format Forward Time Print RX Setting RX Date Time 2in1 Reception RX Bulk Print Remote Switching Dial TX RX Restriction TX Restriction RX Restriction Permit No List Permit ID List Encryption RX v Continued OPERATION GUIDE 9 5 Reference Information Continued from previous page Document Box Setting Box Media Type Sub Address Box Polling Setting Edit Addressbook Program Setting Service Setting FAX Country Code Remote Diagnosis Setting Remote Diagnosis ID 9 6 OPERATION GUIDE Reference Information Error Code Table When a communication error occurs one of the following error codes is printed on the transmission report reception report or other communication management report Use the error code for troubleshooting NOTE Error codes for errors during V34 transmission are designated by an E prefix instead of a U Error Code Problem and Corrective Action Busy The line was busy or the other party did not answer after their number was redialed for the specified number of times Try sending again Stopped Transmission or reception was interrupted by pressing Stop Clear During communication sessions involving multiple recipients such as polling reception the FAX System was unable to transmit to all desti
80. eeeeeees 4 4 e Direct ThANSMISSION clecacrcvse welnciveteilow outers 4 7 e Interrupt TTaANS MISSION A 4 8 e Timer based Transmission oocccccccccccnnccnnnnnnnnnnnnnnnnnnnno 4 9 e Deleting a Job in Memory occcccccccccccccccninnnnnnnnncaannnnns 4 11 e Manual Fax Transmission ooooocccccccccccnnncncnnnncncnancnnnos 4 13 e Manual Fax Reception cccccccccccccnnnnnccoononnnnnnnnoo 4 14 One Touch KeyS ooooocooococccccccnncnnnncnnnnaninnnnnnnannnananccanaces 4 15 e PO AMS eet ed Gc ial a a 4 23 OPERATION GUIDE 4 1 Basic Functions Menu Table Main Menu Sub Menu1 One Touch Keys Common Setting For the system setting menu using in this chapter refer to the Menu Table below To access the system setting menu press System Menu Counter NOTE To perform these settings press A or Y to select the menu submenu item and Enter to confirm your selection Sub Menu2 Selection of One Touch Key No Options Description Assign a destination to a one touch key Reference Page page 4 15 Selection of One Touch Key No Confirm information registered to a one touch key page 4 17 Clear a one touch key page 4 17 One Touch Keys Common Setting Selection of One Touch Key No Assign a chain dial to a one touch key page 4 18 Selection of One Touch Key No Confirm information on the chain dial registered to a one touch key page 4 19 C
81. enient if you use the FAX System with a telephone answering machine Faxes are received automatically For telephone calls the caller can leave a message on an answering machine connected to the FAX System using the features of the answering machine NOTE To answer calls and record messages you must connect a regular phone with an answering machine to the FAX System Reception flow Fax Fax Telephone Other party sends a fax Other party sends a fax Other party calls using automatic manually transmission m M The faxed document is received automatically from the sender auto reception Answering machine plays the receiver s outgoing message i Answering machine records a message from the sender a After the sender starts fax the FAX System begins receiving the document OPERATION GUIDE 7 15 FAX System Settings DRD Reception Certain Destination Only This reception mode uses the Distinctive Ring Pattern service available from some telephone companies With this service you can use two or more telephone numbers on a single telephone line Each number is given a different ring pattern so that the fax machine can differentiate between incoming calls Assign one of the numbers to the FAX System and set up the desired ring pattern in advance for automatic fax reception whenever the FAX System detects that ring pattern N
82. equired settings described in this chapter before sending a fax for the first time This chapter discusses the following topics Menu TADO iaa a iba 2 2 Selecting the Line Type Inch Model Only 2 3 Configuring TTI SettiNgs ooooooimmesresisiiisios 2 4 Entering Fax Information Local Information 2 5 Setting the Current Date and Time Date 8 Time Setting OPERATION GUIDE 2 1 Preparing to Fax Menu Table Main Menu Sub Menu1 FAX Setting FAX TX Setting For the system setting menu using in this chapter refer to the Menu Table below To access the system setting menu press System Menu Counter NOTE To perform these settings press A or Y to select the menu submenu item and Enter to confirm your selection Sub Menu2 FAX Line Setting Options Tone DTMF Pulse 10pps Description Set up the FAX System for the line type corresponding to the telephone service Reference Page Off Outside Inside Set up printing details for the Transmit Terminal Identifier TTI Local FAX Number Numerical Entry of Fax No Enter this fax number Local FAX Name Text Entry of the Fax Name Enter this fax name Local FAX ID 0000 9999 Enter this fax ID Date Timer Time Zone Set Time Zone Selection Select the local time zone Year Time Year 2000 2037 Month 01 12 Day 01
83. er The one Key5 touch key number is displayed as Key6 j Exit EY Menu E 5 Press A or Y to select Address Book Press Enter to display the Register O Address Book Address Book Chain Dial Cancel 6 Press A or Y to select the destination party to assign Press Address Book 1 Enter AAA FGHD Cancel E Menu E 7 Press A or Y to select the destination fax number Press ABCDE 1 Enter 0123456789 Ea ABCDE FGHIJ com ScanData Cancel EJ Menu E If you try to assign a one touch key that s already assigned a Overwrite dialogue will ask if you want to Are you sure overwrite the one already gt Key7 assigned In this case press left lect as Yes HI No 8 Press left Select to return to the basic screen 4 16 OPERATION GUIDE Basic Functions Checking Details of Assigned Keys Perform the following procedure to check destinations assigned to one touch keys Follow steps 1 to 3 in Assigning Destinations on page 4 15 2 Press A or Y to select the one touch key to check 1 8 Press One Touch Keys 0 right Select Back Key2 I Exit EY Menu E 3 Press A or Y to select Detail Press Enter Menu Register Delete Cancel 4 After checking the details press Enter 5 Press left Select to return to the basic screen Clearing Assigned Keys Perform the following procedure to clear destinations assigned to one touch keys Follow steps 1 to 3 in Assigning Des
84. ered is not set in their FAX System U04100 Transmission to a subaddress box or other box failed because the other FAX System does not support subaddress based confidential reception U04200 Encrypted transmission failed because the other party has not set up an encryption box U04300 Encrypted transmission failed because the other party s FAX System does not support encrypted communication U04400 Encrypted transmission failed because the encryption keys did not match OPERATION GUIDE Reference Information Error Code Problem and Corrective Action U04401 Encrypted transmission could not be attempted The other party could not be dialed because the designated encryption key is not registered in the FAX System U04500 Encrypted reception failed because the encryption keys did not match U05100 Transmission failed because the passwords did not match during password based communication when password based communication was enabled on the FAX System Contact the other party U05200 Transmission from the other party failed because the required passwords failed to match during password based communication when password based communication was enabled on the FAX System U05300 Transmission failed because the necessary passwords failed to match during password based communication when password based communication was enabled on their FAX System Contact the other party U090
85. ess Boxes 1 2 Perform the following procedure to change settings for subaddress boxes Follow steps 1 to 3 in Setting Up Subaddress Boxes on page 5 12 Press A or Y to select the box to change Press Enter OPERATION GUIDE 5 13 Advanced Functions 2 2 If the box is password protected use the numeric keys to enter the password Press Enter Changing Subaddresses Change subaddresses as follows Press A or Y to display Sub Add Entry Press right Select Use the numeric keys to enter the new subaddress Press Enter Renaming Boxes Change box names as follows Press A or Y to display Box Name Press right Select Enter the new box name Press Enter Detail Sub Add Entry 1234 Cancel EY Edit E Sub Add Entry Cancel Box Name Arlen box Cancel EY Edit Box Name Entry Arlen box i ABC Cancel ET Text E 5 14 OPERATION GUIDE Advanced Functions Changing Passwords Perform the following procedure to change the passwords used to print from subaddress boxes or to change box settings Press A or to display Password Press right Select Use the numeric keys to enter the password Press Enter Re enter the password for confirmation Press Enter Changing Box Numbers Change box numbers as follows Press A or Y to display Box Number Press right Select Detail Password 00000 Cancel EY Edit E Password Cancel C
86. etails on encrypted communication refer to chapter 5 Advanced Functions Press right Select on the destination fax input screen Press A or Y to display Encryption Press right Select FAX Detail Encryption Off Cancel EY Edit E OPERATION GUIDE 3 9 Basic Operation Press A or Y to select On Press Enter Encryption 1 myOff Cancel 4 Press A or Y to select the desired encryption key Press Encrypt Key No Enter nPKey02 Key03 ful Key04 Cancel 5 Press A or Y to select On or Off Press Enter Encryption Box Choose Off if the recipient d oor oose l e recipient does On not support encryption box Cancel Choose On if the recipient supports encryption box On the Box Number Entry EM next screen use the numeric keys 0000 A 9999 to enter the box number Press Enter 0000 Cancel NOTE When sending the documents to the same model as the FAX System in encrypted communication be sure the encryption box setting is set to Off 6 Press Enter to return to the destination fax input screen Setting the communication speed Enter the initial transmission speed 3 10 OPERATION GUIDE Basic Operation 1 2 4 Press right Select on the destination fax input screen Press A or Y to display TX Start Speed Press right Select Press A or Y to select the desired initial communication speed Press Enter FAX Detail TX Start Speed 336
87. f the calling machine is used as a telephone perform the following procedure after talking to start receiving the fax transmission Press Send Press Y On Hook Press left Select to start reception 4 14 OPERATION GUIDE Basic Functions One Touch Keys To send documents to frequent recipients more convenient assign one touch keys to fax and scanning destinations in the Address Book You can also set one touch keys for chain dialing One touch keys can be used to recall destinations or programs NOTE Program and Destination cannot be mixed to assign one touch keys Setting Up One Touch Keys Assign one touch keys to specific destinations or programs Press System Menu Counter Press A or Y to select Common Setting Press Enter Press A or Y to select One Touch Set Press Enter bb OO N Press A or W to select Program or Destination Press Enter One Touch Set 3 mpPProgram uz Destination Cancel 5 Press right Select to return to the basic screen Destination You can assign destinations in the Address Book to one touch keys Assigning Destinations Perform the following procedure to assign one touch keys Press System Menu Counter 2 Press A or Y to select Common Setting Press Enter Press A or W to select One Touch Keys Press Enter OPERATION GUIDE 4 15 Basic Functions 4 Press A or Y to select an unassigned number for a one One Touch Keys touch key Press Ent
88. forms detailed transmission settings Encryption keys consist of a series of any 16 characters consisting of numbers and the letters A through F The encryption key you select is registered to an encryption key ID a two digit number 01 to 20 NOTE Up to 20 encryption keys can be registered Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or W to select FAX Common Set Press Enter Press A or Y to select Encryption Key Press Enter Press A or Y to select an unassigned number for an Encryption Key m encryption key ID a number Key13 displayed as Press Enter m Key14 A A j Exit EY Menu E OPERATION GUIDE 5 39 Advanced Functions 6 7 Use the numeric keys to enter the encryption key 16 digits Press Register Enter Cancel NOTE Encryption keys consist of a series of any 16 characters consisting of numbers 0 to 9 and the letters A through F Use the numeric keys to enter the following characters Supported Supported Characters Characters Press left Select to return to the basic screen Checking or Deleting Encryption Keys Perform the following procedure to check or delete encryption keys Follow steps 1 to 4 in Registering New Encryption Keys on page 5 39 Press A or Y to select the encryption key ID to be checked Encryption Key 1 or deleted Press right Select Back la KeyO1 Key02 I Exit EY Men
89. harger section contains high voltages xii OPERATION GUIDE 1 FAX System Parts This chapter identifies and describes FAX System parts and Operation Panel keys FAX SS 1 2 e Operation Panel ooonccnnnnccconcncnnnnnnononennnnnonncnnnnnos 1 3 OPERATION GUIDE 1 1 FAX System Parts FAX System FAX System parts pertaining to fax are described below For information on other parts refer to the Operation Guide Operation Panel Use controls on this panel to fax documents Telephone jack Plug commercially available telephones into this jack LINE jack Connect modular phone cables to this jack Main power switch Turn on this switch to send faxes or make copies The message display will light when the FAX System is ready for use Document output or stack area Received fax documents are stored here Document Processor Option Automatically feeds and scans multiple sheet documents IMPORTANT Keep in mind that documents cannot be received when the main power switch is off O Press the Power key to turn off the FAX System 1 2 OPERATION GUIDE FAX System Parts Operation Panel The following keys and indicators are used to send or receive faxes For information on keys and indicators used to make copies refer to the Operation Guide 1 4 6 7 8 9
90. he Address Book 3 33 Searching for Destinations in the Address Book 3 24 To search for the other party by name 3 24 Address Recall 3 39 Auto Fax Tel Switching 7 14 Automatic Fax Reception 3 17 7 14 Automatic Redialing 3 39 B C Canceling Direct Transmission 3 18 Canceling Memory Transmission 3 18 Chain Dial 4 18 Assigning Chain Dial 4 18 Checking Details of Assigned Keys 4 19 Clearing Assigned Keys 4 20 Dialing with Chain Dial 4 21 Communication Management Reports 5 53 Printing FAX RX Reports 5 53 Printing FAX TX Reports 5 53 Continuous Scanning 3 16 D Date amp Time Setting 2 7 Deleting a Job in Memory 4 11 Direct Transmission 4 7 Direct transmission mode 3 4 DRD Reception 7 16 E Broadcast Transmission 4 4 Bulk Printing 7 20 ECM communication 3 11 E mail Notification of Job Results 5 45 Encrypted Communication 5 38 Checking or Deleting Encryption Keys 5 40 Receiving Encrypted Faxes 5 44 Registering New Encryption Keys 5 39 Sending Encrypted Faxes 5 42 Setting Up Encrypted Reception 5 41 Entering Characters 3 20 Error Code Table 9 7 Exposure Mode 3 6 OPERATION GUIDE Index 1 F Fax Forwarding 5 24 Activating Fax Forwarding 5 30 Changing Forwarding Destinations 5 26 Printing from the FAX System during Fax Forwarding 5 29 Registering Forwarding Destinations 5 24 Specifying the Fax Forwarding Period 5 27 Specifying the File Format of Forwarded Files 5 29 Fax Inform
91. he document processor or on the platen 2 Press Send Press Destination NOTE You can specify the other party s number using one touch dial keys or from the Address Book If encrypted communications are specified for one touch dial keys or Address Book entries no special steps are required when sending encrypted faxes 4 Press A or Y to select FAX Press Enter 5 Use the numeric keys to enter the fax number then press right Select 5 42 OPERATION GUIDE Advanced Functions Press A or Y to display Encryption Press right Select Press A or Y to select On Press Enter Press A or Y to select the encryption key ID Press Enter Press A or Y to select On or Off Press Enter Choose Off if the recipient does not support encryption box Choose On if the recipient supports encryption box On the next screen use the numeric keys to enter the box number Press Enter Encryption ny Off Cancel Encrypt Key No EM er KeyO2 Key03 aul Key04 Cancel Encryption Box ny Off On Cancel Box Number Entry amp 0000 9999 0000 Cancel OPERATION GUIDE 5 43 Advanced Functions 10 11 12 NOTE When sending the documents to the same model as the FAX System in encrypted communication be sure the encryption box setting is set to Off Press Enter Press Enter to return to the basic screen Press Start to load stored documents from memory
92. ial Address Book or chain dial to enter the destination fax number 1 0 Press Start to start loading the document and transmit the document at the time specified 4 10 OPERATION GUIDE Basic Functions Deleting a Job in Memory Enables reviewing or deleting jobs in memory Reviewing the transmission details of jobs in memory Check the details of jobs in memory Press Status Job Cancel Press A or Y to select Scheduled Job Press Enter Press A or Y to select the job whose transmission details to review Press right Select Press A or Y to select Detail Press Enter Menu m Cancel Job bh O N 5 Press A or to display information on the jobs in memory 0011 Detail 1 one after the other Status Suspended 6 To finish reviewing the jobs press Enter Press Reset to return to the basic screen Deleting a Job in Memory Delete jobs in memory 4 Press Status Job Cancel 2 Press A or Y to select Scheduled Job Press Enter OPERATION GUIDE 4 11 Basic Functions 3 Press A or Y to select the job to delete Press left Select Scheduled Job 1 0017 040324256345 0018 10756545865 Cancel E Menu E 4 Press left Select once again The selected job is deleted Cancel Job Are you sure 0017 Yes HI No 5 Press Reset to return to the basic screen 4 12 OPERATION GUIDE Basic Functions Manual Fax Transmission 2 N OO oO A O a A Y N After establishing a con
93. in Confirm the paper is loaded in the Operation paper cassette Guide of the printing system Unable to use Did the sender use the correct Ask the sender to check their fax polling reception procedure for polling machine transmission Unable to fax using Does the other party s fax This communication mode cannot subaddress based machine support the same be used unless the other fax confidential features for confidential fax using machine has compatible features transmission subaddresses Ask the other party to check their fax machine Has the other party set up boxes Ask the other party to check their for sending and receiving fax machine confidential faxes subaddress confidential boxes Was the correct subaddress If the setting is correct on the FAX entered System ask the other party to check their fax machine If a subaddress and password If the setting is correct on the FAX must be entered on the other System ask the other party to e party s fax machine were the check their fax machine correct settings entered Is the memory of the other party s Ask the other party to check their _ fax machine full fax machine Unable to print Were the correct subaddress and Check the settings for the page 5 12 documents from a password entered for the subaddress box subaddress box confidential box 8 6 OPERATION GUIDE 9 Reference Information This chapter includes the following reference information DPE CHIC
94. ination and returning to the Forward Dest screen 7 Press right Select to return to the basic screen Specifying the Fax Forwarding Period Perform the following procedure to schedule the forwarding timeframe Follow steps 1 to 4 in Registering Forwarding Destinations on page 5 24 2 Press A or Y to select Forward Time Press Enter Forward Setting D Forward Dest File Format Exit E OPERATION GUIDE 5 27 Advanced Functions 3 Press A or Y to select All day or Time Specificat Press Enter Forward Time oO mrAll day ma Time Specificat Choose Time Specificat to specify the start and end times for fax forwarding Cancel Choose All day to set fax forwarding throughout the day On the next screen press right Select to return to the basic screen 4 Specify the start time Press A or Y to set hour Press P Start Time 10 Hour Min 45 Current Time 11 45 Cancel Press A or Y to set minutes Press Enter Start Time oO Hour Min 09 Current Time 11 45 Cancel 6 Specify the ending time Press A or Y to specify the hour Press gt End Time i Hour Min Ms Current Time 11 45 Cancel 7 Press A or Y to specify minutes Press Enter End Time MM Hour Min ll Current Time 11 45 Cancel 5 28 OPERATION GUIDE Advanced Functions 8 Press right Select to return to the basic screen Printing from the FAX System during Fax Forwarding Perform
95. ing resolution 7 Function Key and Indicator Press this key for additional function such as direct transmission timer based transmission and fax polling reception 8 Send Receive Indicator This indicator flashes during fax transmission and reception OPERATION GUIDE 1 3 FAX System Parts 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Memory Indicator This indicator is lit wnen documents are temporarily stored in memory before printing or fax The indicator flashes during scanning and reception when documents are stored in memory Error Indicator This indicator is lit or flashes if an error occurs System Menu Counter Key and Indicator Press this key to change the initial settings or check the counter Log Out Key and Indicator Press this key after completing a task using job accounting Numeric Keys Use the numeric keys to enter the fax number of another party or for other number input Even with pulse dialing you can press the key after the other party responds to send the next number as a tone signal Reset Power Key Press this key to cancel the setting and return to the basic screen Hold the key for more than 2 seconds to turn the FAX System into Auto Sleep Original Quality Key and Indicator Press this key to set the document image quality Original Size Key and Indicator Press this key to select the document size Exposure Key and Indicator Press this key to adjust
96. int received faxes page 7 11 OPERATION GUIDE FAX System Settings Main Menu FAX Setting Sub Menu FAX RX Setting Sub Menu2 Rings Normal Rings TAD Options 1 15 Rings 1 15 Rings Description Specify the number of rings in auto reception mode If the FAX System is set to enable automatic switching between the fax and answering machine when used with a regular telephone answering machine this setting specifies the number of rings until fax reception begins if the answering machine is off Reference Page page 7 12 page 7 12 Rings FAX TEL 0 15 Rings Ifthe FAX System is set to enable automatic switching between the fax and telephone when used with a regular telephone this setting specifies the number of rings until fax reception begins page 7 13 RX Setting Auto Normal Auto FAX TEL Auto TAD Auto DRD Manual Specify the desired fax reception mode page 7 14 RX Date Time Off On Print the date time of reception sender identification and page number at the top of each document page received page 7 18 2in1 RX Off On Print two 5 1 2 x 8 1 2 A5 sized faxes received consecutively on a single 11 x 8 1 2 A4 sheet page 7 19 RX Bulk Print Off On Print all fax image data together upon completed reception by the FAX System page 7 20 Service Setting Remote Diag Set
97. ion includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited OO The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Alert of required action Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection GA Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing fee required lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice viij OPERATION GUIDE Important Please Read First This Operation Guide includes information on using the facsimile functions of this machine Be sure to read the Operation Guide as well Keep both guides near the machine for ready reference During use refer to the Operation Guide for your machine to obtain the following information Caution Labels Installation Precautions Precautions for Use Loading Paper Cleaning the Machine Toner Container Replacement Troubleshooting Paper Jam OPERATION GUIDE Installation Precautions Power supply Grounding the product Precautions for Use Do not connect this product to the same outlet as an
98. izes OPERATION GUIDE 3 13 Basic Operation Select the Size for Fax bb OO N You can specify the size at which the document will be faxed Supported sizes are as follows Same as Original Letter Legal Statement A4 A5 A6 B5 B6 Folio Oficioll Executive ISO B5 16K Envelope 10 Envelope 9 Envelope Monarch Envelope 6 Envelope C5 Envelope DL Hagaki Oufukuhagaki Youkei 2 Youkei 4 and Custom NOTE When sending fax we recommend you to select Same as Original Press Send Press Function Press A or Y to select Send Size Press Enter Press A or Y to select the size to scan documents for transmission Send Size D Press Enter ny Same as Original Legal Cancel NOTE Select Others to display the Others screen Here you can choose postcard envelope or registered custom sizes Press right Select to return to the basic screen 3 14 OPERATION GUIDE Basic Operation Zoom Transmission Follow these steps to scan the document in enlarged or reduced format for fax The following zoom options are available Mode Description Fax at original size Automatically adjust the size as faxed to match the document size _ Place the original document to transmit in the document processor or on the platen Press Send Press Function Press A or Y to select 100 or Auto Press Enter Zoom 8 my100 2 3 4 Press A or Y to select Zoo
99. l Entry of Fax No Numerical Entry of Fax No Description Register authorized telephone numbers Change authorized telephone numbers Reference Page page 5 31 page 5 32 Delete authorized telephone numbers page 5 33 0000 9999 Register authorized ID numbers page 5 34 0000 9999 Change authorized ID numbers page 5 35 Delete authorized ID numbers page 5 35 User Permit List Off Specify password based communication for fax page 5 36 User Permit List Off Specify password based communication for receiving faxes page 5 36 Encryption Key Entering Characters Register encryption keys page 5 39 Entering Characters Change encryption keys page 5 40 Delete encryption keys page 5 40 FAX RX Setting Encryption RX On Off For receiving encrypted faxes On Off page 5 41 01 20 Specify encryption key IDs page 5 41 User Job Account Job Account Set t Press right Select tt Ifa password is set it must be entered Account Report Print job accounting report page 5 56 OPERATION GUIDE Advanced Functions Remote Switching Remote switching lets you receive faxes by forwarding the fax signal from a telephone connected to the FAX System This function is convenient if you are using a regular phone at another location allowing you to
100. lear chain dial details page 4 20 Common One Touch Setting Set Program Destination Set up one touch keys for use in programs or dialing page 4 15 Program Program Setting No Selection 01 08 Copy Send Assign a program page 4 23 Program Program Setting No Selection t Press right Select Delete a program page 4 23 4 2 OPERATION GUIDE Basic Functions Standby Transmission Standby Transmission refers to loading another job while the FAX System is processing the current O gt job After the destination fax LA number is entered and the documents are loaded the documents are faxed automatically when the current job is completed In direct communication mode Standby Transmission accepts and processes only one standby transmission task NOTE You can schedule up to 10 reserved jobs at any given time including Standby Transmission and Interrupt Transmission jobs Place the original documents to transmit in the document processor or on the platen Press Send Enter the destination fax number ff Fax No Entry EB You can use one touch dial Address Book or chain dial to 0123456789 enter the destination fax number Cancel HI Detail E Press Start to load the documents into memory OPERATION GUIDE 4 3 Basic Functions Broadcast Transmission Broadcast Transmission lets you fax the same document o
101. m Press Enter 5 Cancel 6 Press right Select to return to the basic screen OPERATION GUIDE 3 15 Basic Operation Continuous Scanning Use Continuous Scan to send multiple original document placing on the platen NOTE For instructions on using continuous scanning mode refer to Sending Documents on page 3 4 Press Send Press Function Press A or Y to select Continuous Scan Press Enter bb OO N Press A or Y to select On Press n Enter Continuous Scan MB off Cancel 5 Press right Select to return to the basic screen 3 16 OPERATION GUIDE Basic Operation Automatic Fax Reception To use the FAX System for fax communications only select Automatic Fax Reception mode In this mode no user operations are required to receive faxes NOTE Before faxes can be received automatically you must select Auto Normal using the method described in Fax Reception Mode on page 7 14 The FAX System provides the following modes to receive a fax Automatic Fax Reception Manual Fax Reception page 4 14 e Auto FAX TEL Switching page 7 14 Auto FAX Answering Machine Switching page 7 15 DRD Reception page 7 16 To change reception modes follow the procedure given in Fax Reception Mode on page 7 14 Delayed delivery If received documents cannot be output because the FAX System has run out of paper or due to paper jam the FAX System will temporarily store
102. mbers 1 Follow steps 1 to 5 in Registering New Authorized Telephone Numbers on page 5 37 5 32 OPERATION GUIDE Advanced Functions 2 Press A or Y to select the authorized telephone number to Permit No List m be changed Press Enter dy 0123456789 i 3456789012 ds 6789012345 I Exit HI Menu E 3 Re enter the fax number Press Enter FAX No Entry gt 123456789 i Cancel 4 Press left Select to return to the basic screen Deleting Authorized Telephone Numbers Perform the following procedure to delete authorized telephone numbers 1 Follow steps 1 to 5 in Registering New Authorized Telephone Numbers on page 5 37 2 Press A or Y to select the authorized telephone number to Permit No List m delete Press right Select 0123456789 i 3456789012 i 6789012345 j Exit EY Menu E 3 Press A or to select Delete Press Enter Menu Detail Edit Add FAX Number Cancel 4 Press left Select OPERATION GUIDE 5 33 Advanced Functions 5 Press left Select to return to the basic screen Registering New Authorized IDs Perform the following procedure to register authorized ID numbers NOTE You can register up to 5 authorized ID numbers Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select TX RX Restrict Press Enter a A O N Press A or Y to select Permit ID
103. nations due to a communication interruption U00300 The destination FAX System is out of paper Contact the recipient U00420 The sender established a connection but could not send the U00462 document because the FAX System are incompatible Transmission interrupted U00600 Communication was interrupted due to problems with the U00690 FAX System Try sending or receiving the transmission once again U00700 Communication was interrupted due to problems with the other party s FAX System Contact the other party U00800 Some pages were not sent Try sending again U00810 U00900 Some pages were not received Try receiving the fax again U00910 U01000 A communication error occurred during transmission Try U01092 sending again U01100 A communication error occurred during reception Try U01199 receiving the fax again U01400 In timer based communication the number entered using the Address Book or a one touch key was no longer registered at the scheduled time preventing the scheduled transmission Check the FAX System settings U01500 A communication error occurred during high speed transmission Try sending again OPERATION GUIDE Reference Information Error Code Problem and Corrective Action U01600 U01700 U01720 A communication error occurred during high speed reception Ask the sender to use a slower transmission speed then try receiving the fax again A communication error occurred
104. nection with the other party begins transmission manually by pressing Start Use this mode if you want to talk to the other party before sending documents or when the other party needs to change fax reception settings manually Sending documents after talking to the other party Place the original documents to transmit in the document processor or on the platen Pick up the receiver Enter the destination number Perform the following procedure to talk to the other party before sending document Press Send Press Y On Hook Press Start to start fax Sending documents without talking to the other party Place the original documents to transmit in the document processor or on the platen Press Send Press Y On Hook Enter the destination number When the other party s fax machine responds press Start to start fax OPERATION GUIDE 4 13 Basic Functions Manual Fax Reception After establishing a connection with the other party initiates reception manually by pressing Start Use this mode to talk to the other party before receiving their fax transmission NOTE To receive documents manually set Manual as described in Fax Reception Mode on page 7 14 When an incoming call arrives the telephone connected to the FAX System will ring Pick up the receiver Confirm the connection with the other party If the calling machine is used to send faxes perform the following procedure I
105. nes teal ae ga bee ee eae ee et ha ee 8 2 Warning and Maintenance Message S 000 c cee eee 8 3 Troubleshooting Taben rara 2 0 en Mian eee ed ee Re abe epee al tena as 8 5 9 Reference Information Specifications 2 2 18 sainat en ettese sete laa Peak adele teen a OE buys diets 9 2 Menu FlowchartS sse sete Gaerne cede eee ae Seed Eanes ate ne a eee bees 9 3 Error Code Table traria airada tt toa pibas la 9 7 O AA O AO Index 1 ii OPERATION GUIDE General Notice Trademark Information e Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries Windows ME and Windows XP are trademarks of Microsoft Corporation Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation Adobe and Acrobat are registered trademarks Adobe Systems Incorporated All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and will not be used in this guide FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear side of the equipment to install FAX System K is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provid
106. ng Box Press Enter Press A or Y to select the file to delete Press right Select Press A or Y to select Delete Press Enter Menu Print Detail Edit ENT Cancel Press left Select to delete the selected file Press left Select to return to the document box basic screen Receiving Documents by Polling In polling reception calling another fax machine triggers transmission of documents stored on that machine Press Send Press Function OPERATION GUIDE Advanced Functions Press A or W to select FAX RX Polling Press Enter 4 Press A or Y to select On Press Enter FAX RX Polling O mpPoff Cancel Press right Select Enter the other party s fax number To enter the number use the one touch dial keys the Address Book or chain dial keys 7 Press Start to start fax Polling Transmission Settings Set the system to continue storing the documents stored for polling transmission or to delete them after polling Keeping documents makes them available for multiple callers after you scan them once in preparation for polling transmission Press System Menu Counter Press A or Y to select Doc Box Setting Press Enter Press A or Y to select Polling Setting Press Enter Press A or Y to select Remain bb OO N File or Delete File Press Enter Polling Setting it mI Remain File To keep documents after polling a Delete File transmission select Remain File Cancel
107. ocuments Stored in Polling Box Perform the following procedure to print documents stored in polling box Press Document Box 2 Press A or Y to select FAX Polling Box Press Enter Press A or to select the file to print Press Enter FAX Polling Box Ej Common Es Report I Exit HI Menu E 4 Press Start to print the selected file To print all documents in the box press right Select On the next Menu 1 screen press A or Y to select Delete Print All File Press Enter Press New File Start to print all documents in the s box ij las Print All File Cancel Editing the Documents Stored in Polling Box Perform the following procedure to check or rename documents stored in polling box Press Document Box 2 Press A or Y to select FAX Polling Box Press Enter Press A or Y to select the file to edit Press right Select 5 8 OPERATION GUIDE Advanced Functions Press A or Y to select Detail Edit Press Enter Menu Print ma Detail Edit Delete Cancel Press A or Y to confirm the detailed information of the file When renaming the file press right Select on the File Name screen Press Enter after checking the file Press left Select to return to the document box basic screen Deleting the Documents Stored in Polling Box bb OO N 5 6 Perform the following procedure to delete documents stored in polling box Press Document Box Press A or Y to select FAX Polli
108. olling transmission 1 Place the original documents to transmit in the document processor or on the platen Press Send Press Function Press A or Y to select FAX Direct TX Press Enter Press A or Y to select On Press Enter FAX Direct TX En mr Off a Ff Y N Cancel 6 Press right Select Enter the destination fax number You can use one touch dial Address Book or chain dial to enter the destination fax number 8 Press Start to start dialing the destination fax number The FAX System begins scanning the document after establishing a connection OPERATION GUIDE 4 7 Basic Functions Interrupt Transmission If the fax is set up for Broadcast Transmission or other jobs are loaded before yours in memory Interrupt Transmission lets you interrupt the queued jobs and send your document before them NOTE Interrupt Transmission is not possible if 10 jobs involving Standby Transmission is queued Interrupt Transmission can be used for only one destination at a time 1 Place the original documents to transmit in the document processor or on the platen Press Send Press Function Press A or Y to select FAX Direct TX Press Enter Press A or Y to select On Press Enter FAX Direct TX 1 mr Off a A O N Cancel Press right Select Enter the destination fax number You can use one touch dial Address Book or chain dial to enter the destination fax number 8 Pres
109. onfirm Password Cancel Box Number 02 Cancel EY Edit E OPERATION GUIDE 5 15 Advanced Functions Press A or Y to enter the box number Press Enter Box Number Entry amp 01 20 Cancel Changing Users Change users as follows NOTE This setting is displayed only when user login is specified 1 Press A or Y to display User Name Press right Select User Name Arlen Cancel EY Edit 2 Press A or Y to select the user Press Enter User List a Arlen Harold Richard Cancel Changing Usage Restrictions These boxes are displayed only when the user registered in User Name is logged in NOTE This setting is displayed only when user login is specified 5 16 OPERATION GUIDE Advanced Functions Press A or to display Permission Press right Select 2 Press A or Y to select All or User Only Press Enter Permission All ta User Only Choose All to allow all user to access this subaddress box Choose User Only to allow the Cancel only user to access this subaddress box 3 Press Enter 4 Press left Select to return to the basic screen Deleting Subaddress Boxes Perform the following procedure to delete subaddress boxes Follow steps 1 to 3 in Setting Up Subaddress Boxes on page 5 12 2 Press A or Y to select the box to delete Press right Select 3 Press A or Y to select Delete Press Enter Menu 1 If the box i
110. only for certain destination If you selected Auto DRD press A or Y to select the ringing Auto DRD 1 pattern Press Enter fa Pattern1 Pattern2 Pattern3 Cancel NOTE The DRD pattern setting is available only for certain destination Press right Select to return to the basic screen OPERATION GUIDE 7 17 FAX System Settings Reception Date and Time A FAX System feature lets you print the date and time of reception sender identification and the page number at the top of each page This feature always lets you see the local time at which the fax was received convenient when the fax is sent from a different time zone Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or Y to select FAX RX Setting Press Enter Press A or Y to select RX Date Time Press Enter ak WN Press A or Y to select On or Off Press Enter RX Date Time oO mys Off Cancel 6 Press right Select to return to the basic screen 7 18 OPERATION GUIDE FAX System Settings 2in1 Reception Perform the following procedure to print two 5 1 2 x 8 1 2 A5 sized faxes received consecutively on a single 11 x 8 1 2 A4 sheet Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select 2in1 RX Press Enter a A WN Press A or Y to select On or Off Press Enter 2in1 RX m
111. pter 4 Basic Functions Describes basic functions provided by the FAX System Chapter 5 Advanced Functions Describes more advanced fax functions Chapter 6 Network Fax Describes the setup procedure and how to prepare the FAX System for network fax Chapter 7 FAX System Settings Describes mechanical and functional settings and usage reports Chapter 8 Troubleshooting Describes how to resolve problems and respond to error messages Chapter 9 Reference Information Provides FAX System specifications menu flowcharts and error code tables OPERATION GUIDE xi Conventions Convention Italic Typeface This manual uses the following conventions Description Used to emphasize a key word phrase or message Also used to indicate references to other manuals Example A Completed message is displayed and you are returned to the Copy Basic screen Additional or useful information about a function or feature May contain references to other manuals NOTE For information on storing the pin refer to step 10 Important Important information IMPORTANT Make sure the paper is not folded curled or otherwise damaged Caution Warning Indicates the potential for mechanical damage resulting from a specific action Warns users of the potential for personal injury CAUTION Do not hold the front of the machine when pulling out the cassette WARNING The c
112. put screen sl Fax No Entry EB 0123456789 Press A or Y to display Encryption Press right Select OPERATION GUIDE 3 29 Basic Operation Press A or Y to select On Press Enter Encryption 1 myOff Cancel 4 Press A or Y to select the desired encryption key Press Encrypt Key No Enter nPKey02 Key03 ful Key04 Cancel 5 Press A or Y to select On or Off Press Enter Encryption Box Choose Off if the recipient d oor oose l e recipient does On not support encryption box Cancel Choose On if the recipient supports encryption box On the Box Number Entry EM next screen use the numeric keys 0000 A 9999 to enter the box number Press Enter 0000 Cancel NOTE When sending the documents to the same model as the FAX System in encrypted communication be sure the encryption box setting is set to Off 6 Press Enter to return to the destination fax input screen Setting the communication speed Set the initial fax transmission speed 3 30 OPERATION GUIDE Basic Operation 1 Press right Select on the destination fax input screen iy Fax No Entry 0123456789 Cancel HI Detail E 2 Press A or Y to display TX Start Speed Press right Select a TX Start Speed 3 4 33600bps Cancel EY Edit E 3 Press A or Y to select the desired initial transmission speed TX Start Speed Press Enter 9600bps 14400bps 131 33600bps
113. r documents to multiple destinations in a single operation For example a document can be faxed from the head office to several branch offices in a single step The FAX System temporarily stores the documents to be faxed in memory then automatically dials the fax numbers and transmits a copy to each destination NOTE Up to 100 destinations can be set for Broadcast Transmission Using the numeric keys to enter a destination fax number 1 a A Y N Place the original documents to transmit in the document processor or on the platen Press Send Press lt Destination Press A or Y to select FAX Press Enter Enter the fax number using the numeric keys Press Enter iy Fax No Entry 0123456789 i Cancel EY Detail E Repeat steps 3 to 5 until all destinations have been entered for Broadcast Transmission OPERATION GUIDE Basic Functions Using one touch dial to specify a destination fax number 1 To register a destination fax number press the one touch key for the destination fax number 2 Press the one touch key for the next destination fax number 3 Repeat until all desired destination fax numbers have been specified Using the Address Book to specify a destination fax number NOTE To use the Address Book to specify group destinations refer to Searching for Destinations in the Address Book on page 3 24
114. r to Entering Characters on page 3 20 Press Enter to complete the station name setting OPERATION GUIDE Preparing to Fax Entering your station ID NOTE The local station ID is used for secure communications involving passwords For more information refer to Password based Communications on page 5 31 Press A or Y to select Local FAX ID Press Enter 2 Use the numeric keys to enter a four digit station ID Local FAX ID 1 0000 9999 Cancel 3 Press Enter to complete the station ID setting Press right Select to return to the basic screen A 2 6 OPERATION GUIDE Preparing to Fax Setting the Current Date and Time Date amp Time Setting Set the date and time to appear in the message display Confirm that the date and time set here are correct they will serve as the basis for all scheduled transmissions IMPORTANT Periodically check the time that is shown in the message display and adjust as necessary to match the current time NOTE Set the time zone before setting the date and time Setting the time zone 1 2 3 4 Press System Menu Counter Press A or Y to select Date Timer Set Press Enter Press A or Y to select Time Zone Press Enter Press A or Y to select the desired time zone Press Enter to Time Zone 1 complete the time zone setting Ta 05 00 Indiana 05 00 Bogota m 05 00 Estn Time Cancel Setting date and time 1 2
115. reen OPERATION GUIDE 7 11 FAX System Settings Number of Rings Perform the following procedure to specify the number of rings Setting the Number of Rings Auto Fax Reception When the FAX System is set for automatic fax reception specify 1 15 rings before fax reception For more information refer to Automatic Fax Reception on page 3 17 Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select Rings Normal Press Enter 0O A OQ N Press A or Y to specify the number of rings Press Enter Rings Normal 0 1 15 EER nos Cancel 6 Press right Select to return to the basic screen Setting the Number of Rings TAD Reception When automatic switching between fax answering machine is enabled and the FAX System is used with a regular telephone answering machine specify 1 15 rings until fax reception begins when the answering machine is off After the specified number of rings reception of the faxed document will begin For more information refer to TAD Reception on page 7 15 Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or Y to select Rings TAD Press Enter kh OO N 7 12 OPERATION GUIDE FAX System Settings 5 Use the numeric keys to specify the number of rings Press Enter Rings TAD 8
116. return to the Status Menu screen Perform the following procedure to display the Send Job Status screen Press Status Job Cancel Press A or Y to select Send Job Status Press Enter Press A or Y to select the job to check Press Enter NOTE To cancel jobs select the jobs to delete and press left Select On the next screen press left Select Press A or Y to select Detail Press Enter OPERATION GUIDE 5 47 Advanced Functions 6 Store Job Status 6 Job details are displayed Press A or Y to display details of each 0011 Detail job sequentially Status Processing After reviewing the jobs press Reset to return to the Status Menu screen Perform the following procedure to display the Store Job Status screen Press Status Job Cancel Press A or Y to select Store Job Status Press Enter Press A or Y to select the job to check Press Enter NOTE To cancel jobs select the jobs to delete and press left Select On the next screen press left Select Press A or Y to select Detail Press Enter Job details are displayed Press A or Y to display details of each 0009 Detail job sequentially Status Suspended After reviewing the jobs press Reset to return to the Status Menu screen Scheduled Job Status 1 2 Perform the following procedure to display the Scheduled Job Status screen Press Status Job Cancel Press A or Y to select Scheduled Job Press Enter 5 48
117. rint Job Log on page 5 49 for more information Send Job Log Displays jobs that have been faxed fax transmissions and scanning jobs This information includes the transmission status and time of fax Refer to Send Job Log on page 5 49 for more information Store Job Log Displays confidential faxes received via subaddress communication and completed jobs received via polling This information includes the job status and the time of completion Refer to Store Job Log on page 5 50 for more information FAX TX Log 5 46 OPERATION GUIDE Advanced Functions Print Job Status 6 Send Job Status Displays faxed jobs This information includes the transmission status and destination Refer to FAX TX Log on page 5 50 for more information FAX RX Log Displays received jobs This information includes the reception status and destination Refer to FAX RX Log on page 5 57 for more information Perform the following procedure to display the Print Job Status screen Press Status Job Cancel Press A or Y to select Print Job Status Press Enter Press A or Y to select the job to check Press Enter NOTE To cancel jobs select the jobs to delete and press left Select On the next screen press left Select Press A or Y to select Detail Press Enter Job details are displayed Press A or Y to display details of each 0009 Detail job sequentially Status Processing After reviewing the jobs press Reset to
118. s Press left Select The job accounting report is printed Print Are you sure All Accounts Yes El No 6 Press right Select to return to the basic screen OPERATION GUIDE 5 57 Advanced Functions 5 58 OPERATION GUIDE 6 Network Fax This chapter discusses the following topics e Overview of Network Fax ccccccceccecceecescecceeeeeeeeees 6 2 e Initial FAX System Settings cette teeta 6 4 OPERATION GUIDE 6 1 Network Fax Overview of Network Fax Setup Network Fax is a feature used to send and receive faxes using computers connected to the FAX System Network fax transmission lets users of computers on the network send and receive fax data these functions are referred to as network fax transmission and network fax reception respectively Before attempting network fax reception make the settings described in Fax Forwarding on page 5 24 Fax forwarding lets you receive faxes on network computers as well as via e mail It also lets you forward these faxes to other fax machines Perform the following procedure to set up network fax FAX System Settings Specify the computer to receive fax data and the file format for reception For more information refer to Initial FAX System Settings on page 6 4 Computer Settings Install and configure the Network Fax driver For more information refer to the Network Fax Online Manual The driver and manual are provide
119. s Press a one touch key previously set up for chain dial on caf Function Press A or W to select FAX No Entry Press Enter Use the numeric keys to enter the recipient s number Press Enter FAX No Entry EB 800 ff Cancel EY Detail E Press Start to begin sending the fax 4 22 OPERATION GUIDE Basic Functions Programs Stores combinations of frequently used destinations and functions as programs Up to eight programs can be stored up to four of these can incorporate fax or scanning functions One touch keys can be used to recall destinations or programs For more information refer to Setting Up One Touch Keys on page 4 15 Registering Programs bb OO N 7 Deleting Programs Perform the following procedure to register programs Set up the combination of destinations and functions to store as a program Press System Menu Counter Press A or Y to select Program Setting Press Enter Press A or Y to select an unassigned number for a program number Press Enter The one touch key number is displayed as Program Setting Program5 Program6 j Exit EY Menu E Press A or W to select Copy or Send Press Enter Register Copy Cancel Press left Select NOTE If you try to assign the program number that s already assigned a dialogue will ask if you want to overwrite the one alr
120. s Scan Resolution lt O Status Job Cancel Program F Function C Scan Scan Q Bicolor Selfict Resolution a Acts Noe E e0 0 a ES al original Paper i Select 7 Press A or Y to select the desired scan resolution Press Scan Resolution Enter 200x100 Normal 200x200 Fine 200x400 Sup Cancel NOTE Select a resolution from 200 x 100 Normal 200 x 200 Fine 200 x 400 Sup Fine or 400 x 400 Ult Fine If you select 300 x 300 or 600 x 600 scan resolution is automatically changed to lower resolution e g 300 x 300 is changed to 200 x 400 Sup Fine when you select fax as a destination In addition if you choose Photo in original quality setting the resolution is fixed to 200 x 200 Fine 8 Press Exposure Status Job Cancel Program JO eD pSean Scan Color Select Resolution e 9 Press A or Y to select Auto or Manual Press Enter Exposure 1 my Auto I to st i selected Manual go to step a Manual If you selected Auto skip to step Cancel 11 3 6 OPERATION GUIDE Basic Operation Mode Description If you select this mode the optimal document exposure is set automatically for the particular document You cannot select Auto if Photo is selected for document image quality Manual Select document exposure settings from seven
121. s Start to start dialing the destination fax number The FAX System begins loading the document after establishing a connection 4 8 OPERATION GUIDE Basic Functions Timer based Transmission a A O N Schedules fax transmission for later Timer based Transmission can be combined with various other functions including sequential broadcast transmission This example shows how to set up the FAX System to fax documents to a single destination at a specified time NOTE Timer based Transmission is not available in Direct Transmission mode The fax memory can hold up to 30 jobs for timer based transmission at once Be sure that the correct time is set for the FAX System before sending faxes using this method To adjust the time refer to Setting the Current Date and Time Date amp Time Setting on page 2 7 Place the original documents to transmit in the document processor or on the platen Press Send Press Function Press A or W to select FAX Delayed TX Press Enter Press A or Y to select On Press Enter FAX Delayed TX 0 m Off Cancel Press A or Y to set Hour Press gt Start Time 10 Hour Min mm 45 Current Time 11 45 Cancel ds OPERATION GUIDE 4 9 Basic Functions Press A or Y to set Min Press Enter Start Time DEG ik Hour Min 11 Current Time 11 45 Cancel Press right Select Enter the destination fax number You can use one touch d
122. s follows Press System Menu Counter Press A or Y to select Edit Addressbook Press Enter Press A or Y to select the destination to delete Press right Select Press A or Y to select Delete Press Enter Menu i Detail Edit ma Delete bb OO N Add Address Cancel 5 Press left Select Delete Are you sure gt ABCDE Yes HI No 6 To delete another destination repeat steps 3 to 5 7 Press Enter to finish the deletion and return to the Edit Addressbook screen Entering Group Destinations in the Address Book Enter a group of destinations in the Address Book as follows Press System Menu Counter Press A or Y to select Edit Addressbook Press Enter Press right Select bb O amp O N Press A or Y to select Add Address Press Enter OPERATION GUIDE 3 33 Basic Operation 6 7 Press A or Y to select Group Press Enter Press A or Y to select Group Name Press right Select Enter a group name Press Enter Add Address Contact faz Group Cancel Group Name Oi d ABC Cancel EY Text E NOTE For more information on entering characters refer to Entering Characters on page 3 20 Press A or Y to select Group Member Press right Select Group Member 30 Cancel EY Edit 3 34 OPERATION GUIDE Basic Operation 10 11 12 13 Press right Select Press A or Y to select Add Member Press Enter Press A or Y to select
123. s into memory FAX Communicating Errors Fax communicating errors may trigger an audible alarm and gt mo S Syslem Menu boa out Counter cause the Error indicator to flash 5 din AS If the Error indicator remains lit check the message display for Eo j error details and perform the Eon Hook Y Pause corrective action Refer to us Genter Warning and Maintenance CoO CO Messages on page 8 3 and Troubleshooting Table on page 8 5 Press Stop Clear to clear the Error indicator if it remains lit even after you take corrective action and resolve the error 8 2 OPERATION GUIDE Troubleshooting Warning and Maintenance Messages Message Fax Memory overflow Take the following corrective actions if the message display shows any of the messages as below For error messages not listed below refer to the Operation Guide Description and Corrective Action The fax memory has been exhausted while sending or receiving the documents Press right Select to cancel the job Free some memory space then try again Reference Page Send error A communication error occurred during transmission Press right Select to cancel transmission Send error 6199 Press right Select to cancel transmission Specify the correct size of original document and send it again This error occurs if Legal 8 1 2 x 14 Folio original is scanned when the document size is selected as Letter 8 1
124. s password protected AMER use the numeric keys to enter the password Press Enter Add Box Cancel E OPERATION GUIDE 5 17 Advanced Functions 4 Press left Select Delete Are you sure gt fajArlen box Yes El No 5 Press left Select to return to the basic screen Paper Setting for Printing from Boxes Restricts the type of paper used when printing documents from subaddress boxes The paper cassette selected here is always used to print documents from subaddress boxes For example if you use this setting to assign a desired paper cassette to Custom 1 that paper cassette will be used for printing NOTE This setting is displayed only when the FAX System is equipped with an optional paper cassette Press System Menu Counter Press A or Y to select Doc Box Setting Press Enter Press A or Y to select Box Media Type Press Enter Press A or Y to select the paper type Press Enter Box Media Type m All Media Type bb OO N Transparency Cancel 5 Press right Select to return to the basic screen Confidential Fax Using Subaddresses To send documents to the subaddress box of another party the other party must perform the following procedure 5 18 OPERATION GUIDE Advanced Functions NOTE Before sending confirm the recipient s subaddress specified for the target subaddress box If the recipient s fax machine requires you to enter a password confirm the passwor
125. setting key Use matching numbers for the settings above indicated by the same letters in parenthesis For example the same number must be used by the sender and recipient for the encryption key Encryption Keys and Encryption Key IDs 5 38 OPERATION GUIDE Advanced Functions Manage encryption keys by assigning them to encryption key IDs a two digit number 01 to 20 This encryption key ID is used to specify encryption keys during encrypted communications To print documents received in encrypted communications the sender s encryption key must match the encryption key specified in the recipient s encrypted reception setting The encryption key IDs need not match however For example encrypted communication is possible and documents can be successfully printed if the sender specifies encryption key ID 18 for which the encryption key is ABFE468C2569D341 to fax a document using encrypted communication while the recipient uses encryption key ID 09 which is assigned to the same encryption key The encryption keys match although the recipient assigned encryption key ID 09 to this encryption key in the encrypted reception setting Registering New Encryption Keys a A WN Encryption keys are necessary when the sender performs detailed transmission settings for encrypted transmission when the sender specifies encrypted communication for one touch dial keys or for Address Book entries and when a recipient per
126. stem a screen for address book selection is displayed Press A or Y to select the desired address book Press Enter 3 Press A or Y to select the destination party and press Enter NOTE To check the entered information select the party to review and press right Select Press A or Y to select Detail Press Enter to display the details 4 After confirming the entered information press Enter to add z ABCDE oO the party To send a fax to another f 0123456789 party repeat steps 2 to 4 to add Eq ABCDE FGHIJ com another party E ScanData Cancel E Menu E To search for the other party by name 4 Press gt Address Book 2 Press right Select to display the Menu screen 3 24 OPERATION GUIDE Basic Operation 3 Press A or W to select Search Name Press Enter Menu Select Detail 13 Search Name Cancel 4 Enter the first few characters of the name of the party you are Search Name searching for Press Enter TT This search is case sensitive d ABC Cancel ET Text E 5 Press A or Y to select the party Press Enter Address Book 1 UUU VW Cancel EI Menu E After confirming the information to be entered press Enter to add the party Entering Destinations in the Address Book To enter fax recipients in the Address Book perform the following procedure Press System Menu Counter Press A or Y to select Edit Addressbook Press Enter Press right Select bb O N
127. t as usual You will be notified of the transmission results by e mail OPERATION GUIDE 5 45 Advanced Functions Displaying Job Status Check the status of recent current and scheduled jobs on the message display The following menus are available Print Job Status Displays jobs that are currently printing or queued printouts from received faxes from the subaddress box from reports from copies or when the FAX System is used as a printer You can check job details and delete jobs as necessary Refer to Print Job Status on page 5 47 for more information Send Job Status Displays jobs that you are currently sending or that are queued for sending fax transmissions and scanning jobs You can check job details and delete jobs as necessary Refer to Send Job Status on page 5 47 for more information Store Job Status You can review documents stored in the subaddress box or polling box and delete them as necessary Refer to Store Job Status on page 5 48 for more information Scheduled Job Status Displays jobs scheduled for fax You can check job details and delete jobs as necessary Refer to Scheduled Job Status on page 5 48 for more information Print Job Log Displays jobs that have been printed output from received faxes from the subaddress box from reports from copies or from print jobs when the FAX System is used as a printer This information includes the printing status and time of printing Refer to P
128. tinations on page 4 15 2 Press A or Y to select the one touch key to clear 1 8 Press One Touch Keys right Select Back Key2 j Exit EY Menu E OPERATION GUIDE 4 17 Basic Functions Press A or Y to select Delete Press Enter Menu 8 Register Detail END Cancel 4 Press left Select to clear the destination previously assigned Delete Are you sure gt Keyl I Yes HI No 5 Press left Select to return to the basic screen Recalling Destinations Perform the following procedure to send a fax using one touch keys 1 Press a one touch key previously assigned to a destination eo a Oe Scan Resolution Original original Q exposure EIC Original Paper TSize E Select CO 2 Press Start to begin sending the fax Chain Dial Chain dial is a dialing function that adds a number the chain number for dialing before the destination fax numbers assigned to one touch keys For example if you assign 800 for chain dial to dial 800 XX XXXX simply press the one touch key assigned to 800 and enter the rest of the number on the numeric keys Assigning Chain Dial Perform the following procedure to set up chain dial for one touch keys 4 18 OPERATION GUIDE Basic Functions Press System Menu Counter Press A or Y to select Common Setting Press Enter Press A or W to select One Touch Keys
129. ting 2 4 U User Login 5 55 User Login Screen 5 55 V Volume 7 8 Adjusting Speaker Levels 7 8 Adjusting the Monitor Tone Volume 7 8 OPERATION GUIDE Index 3 W Warning and Maintenance Messages 8 3 Z Zoom Transmission 3 15 Index 4 OPERATION GUIDE MEMO A1 MEMO QUALITY CERTIFICATE Tis machine Pas pa all quality contr linal insoec ion PS 2005 3 303JG80011 2005 KYOCERA MITA Corporation All rights reserved
130. u E 5 40 OPERATION GUIDE Advanced Functions Press A or Y to select Detail or Delete Press Enter Menu Register Detail 13 Delete Cancel Choose Detail to check keys After checking the encryption key Detail press Enter 123456789ABCDEF 1 Choose Delete to delete keys In the next screen press left Select Delete Are you sure gt Key01 Yes El No 4 Press left Select to return to the basic screen Setting Up Encrypted Reception To receive encrypted transmissions complete the encrypted reception setting and specify the encryption key Press System Menu Counter Press A or Y to select FAX Setting Press Enter Press A or Y to select FAX RX Setting Press Enter bb WO N Press A or W to select Encryption RX Press Enter OPERATION GUIDE 5 41 Advanced Functions Press A or Y to select On Press Enter Encryption RX O fers OFf Cancel 6 Press A or Y to select the encryption key ID Press Enter Encryption Key D m Key01 Key02 Key03 Cancel 7 Press right Select to return to the basic screen Sending Encrypted Faxes Perform the following procedure for encrypted transmissions NOTE Before sending an encrypted communication you must determine an encryption key with the recipient and register it under an encryption key ID For more information refer to Registering New Encryption Keys on page 5 39 Place the original documents into t
131. u Table For the system setting menu using in this chapter refer to the Menu Table below To access the system setting menu press System Menu Counter NOTE To perform these settings press A or W to select the menu submenu item and Enter to confirm your selection Main Menu Sub Menu Sub Menu2 Options Description pis Edit Address Menu Add Address Add a destination to the page 3 25 bookt Address Book Text Entry Enter recipient names page 3 25 Numerical Enter destination fax page 3 25 Entry numbers 001 120 Assign addresses page 3 25 Numerical Enter subaddresses page 3 25 Entry Numerical Enter subaddress page 3 25 Entry passwords On Off Set up encrypted page 3 25 communication Key01 Select the encryption key page 3 25 Key20 On Off Set up an encryption box page 3 25 0000 9999 Select an encryption box page 3 25 33600bps Select a transmission speed page 3 25 14400bps 9600bps On Off Set up ECM communication page 3 25 Edit Address Destination Detail Text Entry Edit recipient names page 3 32 book Selection ade Numerical Change destination fax page 3 32 Entry numbers Destination Menu Delete a destination from the page 3 33 Selection Address Book 3 2 OPERATION GUIDE Basic Operation Main Menu Edit Address bookt Sub Menu1 Sub Menu2 Add Address Options Text Entry Description Add a new group to the Address Book Enter group names Reference
132. u using the correct encryption key Make sure the sender and recipient are using matching keys page 5 38 If the recipient must specify an encrypted communication box has it been set up correctly Make sure the sender and recipient are using matching keys page 5 38 Unable to use remote switching Are you using a dial pulse telephone line Depending on your phone you may be able to use the buttons on your phone to send tone signals Refer to your telephone user s manual Did you dial the correct remote switching number Check the registered number Default 55 page 5 5 received a fax but it was not printed or stored in memory Did you set up fax forwarding If fax forwarding is on contact the recipient at the forwarding address regarding the documents page 5 24 OPERATION GUIDE Troubleshooting Symptom Items to Check Corrective Action spi als Unable to receive Is the modular cord connected Connect the modular cord E faxes correctly correctly Is the Send error displayed Correct the error and ask the _ sender to resend the fax Have you set up password based Disable password based page 5 31 reception reception Unable to receive Is the memory full Try receiving faxes once again page 3 18 faxes in memory when memory becomes page 5 20 available Otherwise make page 5 22 memory available as necessary and try aga
133. use that phone to receive faxes as well NOTE Remote switching requires a telephone provided by the user that supports tone dialing This phone must be connected to the FAX System Changing the Remote Switching Number Change the remote switching number the default value is 55 Press System Menu Counter Press A or W to select FAX Setting Press Enter Press A or W to select FAX RX Setting Press Enter Press A or W to select Remote SW Dial Press Enter Use the numeric keys to enter the new remote switching number 2 Remote SW Dial Ok digits Press Enter to register the 00 99 number Cancel O A OQ N 6 Press right Select to return to the basic screen Receiving Faxes Remotely Perform the following procedure to initiate fax reception from a connected telephone 1 The telephone will ring for incoming calls OPERATION GUIDE 5 5 Advanced Functions 2 Pick up the receiver 3 If you hear a fax tone dial the two digit remote switching number NOTE The default remote switching number is 55 4 The incoming fax will be switched to the FAX System and reception will start automatically 5 6 OPERATION GUIDE Advanced Functions Polling Communication With polling fax transmissions are initiated by the recipient not the sending party The recipient can receive the fax at him her convenience NOTE Polling generally incurs telephone charges for the receiving

Kyocera Fax User's Manual

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