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HP OFFICEJET 7300 User's Manual

1. A Share photos from your USB connected HP all in one using the HP Instant Share service Transfer photos from your USB connected HP all in one to your computer where you use the HP Instant Share software to send the photos through the HP Instant Share service as an e mail to your friends or family B Share photos from your network connected HP all in one through the Internet to the HP Instant Share service where the photos are stored in an online photo album C Share photos from your network connected HP all in one through the Internet to the HP Instant Share service The HP Instant Share service can then send the photos to friends or family as an e mail or they can be sent to another network connected HP all in one Share photos using a Macintosh The graphic below shows several methods for sharing photos using a Macintosh For more information see the list below the graphic n 2 lt a lt z x 26 HP Officejet 7300 7400 series all in one A Share photos from your USB connected HP all in one using the HP Instant Share service Transfer photos from your USB connected HP all in one to your computer where you use the HP Instant Share
2. Lo Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass If you are copying a photo position the photo on the glass so the long edge of the photo is along the front edge of the glass Press Reduce Enlarge and then press 0 This displays the Reduce Enlarge menu and then selects Poster Press w to highlight a page width for the poster and then press OK The default poster size is two pages wide Press Start Copy Black or Start Copy Color After you select the poster width the HP all in one adjusts the length automatically to maintain the proportions of the original If the original cannot be enlarged to the selected poster size because it exceeds the maximum zoom percentage an error message appears that tells you to try a smaller width Select a smaller poster size and make the copy again You can be even more creative with your photos by using the HP Image Zone software that came with your HP all in one For more information see the onscreen HP Image Zone Help Prepare a color iron on transfer You can copy an image or text onto an iron on transfer then iron it onto a T shirt pillow cover place mat or other piece of fabric 66 Tip 1 2 Practice applying an iron on transfer on an old garment first Load the iron on transfer paper in the input tray Load your original face down on the right front corner of the glass If you are copying
3. Setup Menu The Help Menu selection on the Setup Menu provides quick access to key help topics Most of the information is presented on a connected Windows PC or Macintosh computer screen However information about the color graphics display icons is presented on the color graphics display Setup Menu Help Menu Print Report Speed Dial Setup Basic Fax Setup Advanced Fax Setup Tools Preferences Network HP Instant Share Bluetooth oOo O ON DOA AON User Guide 9 v 5 T e e lt lt z a a o gt e v S e i 4 T a L Chapter 1 Use the HP Image Zone to do more with your HP all in one The HP Image Zone software is installed on your computer when you set up your HP all in one For further information see the Setup Guide that came with your device Access to the HP Image Zone software differs by operating system OS For example if you have a PC and are running Windows the HP Image Zone software entry point is the HP Director If you have a Macintosh and are running OS X V10 1 5 or later the HP Image Zone software entry point is the HP Image Zone window Regardless the entry point serves as the launching pad for the HP Image Zone software and services You can quickly and easily expand the functionality of your HP all in one by using the HP Image Zone software Look for boxes like this throughout the guide th
4. c oO n Set the copy paper size You can set the paper size on your HP all in one The paper size you select should match what is loaded in your input tray The default paper size setting for copying is Automatic which causes the HP all in one to detect the size of paper in the input tray Paper type Suggested paper size settings Copier multi purpose or plain papers Letter or A4 Inkjet papers Letter or A4 lron on transfers Letter or A4 Letterhead Letter or A4 User Guide 53 N o s 5 B 2 gt 2 e co o lt o O Chapter 7 continued Paper type Suggested paper size settings Photo papers 10x15 cm or 10x15 cm Borderless 4x6 inches or 4x6 Borderless 5x7 inches or 5x7 Borderless Letter or Letter Borderless A4 or A4 Borderless L size or L size Borderless Hagaki cards Hagaki or Hagaki Borderless Transparency films Letter or A4 To set the paper size from the control panel 1 Inthe Copy area press Menu and then press 2 This displays the Copy Menu and then selects Paper Size 2 Press w to highlight the appropriate paper size 3 Press OK to choose the displayed paper size Set the copy paper type 54 You can set the paper type on your HP all in one The default paper type setting for copying is Automatic which causes the HP all in one to detect the type of paper in the input tray If you copy onto special papers or if you experience poor print
5. Description Recommended number of connected computers for best performance Supported software features Setup instructions USB connection One computer connected by means of a USB cable to the device All features are supported Follow the Setup Guide for detailed instructions Ethernet wired Up to five computers All features are Follow the Setup and connection connected by means supported including Network Guides for of a hub or router Webscan detailed instructions 802 11b or g Up to five computers All features are Follow the Setup and wireless connection HP Officejet 7400 series all in one only connected by means of an access point infrastructure mode supported including Webscan Network Guides for detailed instructions HP bt300 Bluetooth Wireless Printer Adapter HP bt300 Not applicable Printing Follow the instructions in Connect using the HP bt300 Bluetooth Wireless Printer Adapter Connect using a USB cable Detailed instructions for connecting a computer to your HP all in one using a USB cable are included in the Setup Guide that came with your device Connect using Ethernet The HP Officejet 7300 7400 series all in one supports both 10 Mbps and 100 Mbps Ethernet network connections Detailed instructions on connecting your HP all in one to an Ethernet wired network are included in the Setup and Network Guides that cam
6. Call in North America during warranty Call 1 800 474 6836 1 800 HP invent US phone support is available in both English and Spanish languages 24 hours a day 7 days a week days and hours of support may change without notice This service is free during the warranty period A fee may apply outside the warranty period Call elsewhere in the world The numbers listed below are current as of the publication date of this guide For a list of current international HP Support Service numbers go to www hp com support and choose your own country region or language You can call the HP support center in the following countries regions If your country region is not listed contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services Support service is free during the warranty period however your standard long distance phone charges will apply In some cases a flat fee per single incident will also apply For phone support in Europe please check for the details and conditions of phone support in your country region by going to www hp com support Alternatively you can ask your dealer or call HP at the phone number provided in this guide As part of our constant efforts to improve our phone support service we advise you to check our website on a regular basis for new information regarding service features and delivery Country Region HP technical support Country Region HP technical support
7. 5 S rai fo o 1 Make sure the memory card is inserted into the appropriate card slot on your HP all in one 2 Select one or more photos 3 From the control panel press Photo The Photo Menu appears on the color graphics display 4 Press 5 to select HP Instant Share The Share Menu appears 5 Use the A and w arrows to highlight a destination to which you want to send your photos 6 Press OK to select the destination and send the photos Use the HP Image Zone You can use the HP Image Zone for viewing and editing image files You can also print images send images by e mail or fax to family and friends upload images to a website or use images in fun and creative printing projects The HP software lets you do all this and much more Explore the software to take full advantage of the features of your HP all in one For Windows If you want to open the HP Image Zone at a later time open the HP Director and click the HP Image Zone icon For Macintosh If you want to open the HP Gallery component of the HP Image Zone at a later time open the HP Director and click HP Gallery OS 9 or click HP Director in the Dock and select HP Gallery from the Manage and Share section of the HP Director menu OS X 52 HP Officejet 7300 7400 series all in one 7 Use the copy features The HP all in one allows you to produce high quality color and black and white copies on a variety of paper types including transparencies Yo
8. Algeria 213 61 56 45 43 Lebanon 971 4 883 8454 Argentina 54 11 4778 8380 0 Luxembourg French 900 40 006 810 555 5520 Australia during warranty 131047 Luxembourg German 900 40 007 Australia post warranty 1902 910 910 Malaysia 1 800 805405 per call charge Austria 43 1 86332 1000 Mexico 01 800 472 6684 Bahrain 800 171 Mexico Mexico City 55 5258 9922 Bangladesh fax to 65 6275 6707 Middle East 971 4 366 2020 Belgium Dutch 32 070 300 005 Morocco 212 22 404747 Belgium French 32 070 300 004 Netherlands 0 10 Euro min 0900 2020 165 208 HP Officejet 7300 7400 series all in one continued Country Region HP technical support Country Region HP technical support Bolivia 800 100247 New Zealand 0800 441 147 Brazil Demais 0800 157751 Nigeria 234 1 3204 999 Localidades Brazil Grande Sao 11 3747 7799 Norway 47 815 62 070 Paulo Brunei fax to 65 6275 6707 Oman 971 4 883 8454 Cambodia fax to 65 6275 6707 Pakistan fax to 65 6275 6707 Canada during warranty 905 206 4663 Palestine 971 4 883 8454 Canada post warranty 1 877 621 4722 Panama 001 800 711 2884 per call charge Caribbean amp Central 1 800 711 2884 Peru 0 800 10111 America Chile 800 360 999 Philippines 632 867 3551 China 86 21 38814518 Poland 48 22 5666 000 8008206616 Colombia 01 800 51 474 6836 Portugal 351 808 201 492 01
9. gt e e Co 5 e 3 e 5 User Guide 187 c 5 k a c 5 fe N S Q 3 2 Chapter 16 1 Telephone wall jack 2 Coupler 3 Phone cord supplied in the box with the HP all in one lam having problems faxing over the Internet Solution Check the following Some Internet faxing services do not work properly when the HP all in one is sending and receiving faxes at high speed 33600bps If you experience problems sending and receiving faxes while using an Internet fax service use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed You can only send and receive faxes by connecting a phone cord to the port labeled 1 LINE on the HP all in one and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company Contact your telephone company to make sure their Internet faxing service supports faxing HP Instant Share setup issues HP Instant Share setup errors such as might be involved in setting up your HP Passport account or Address Book are covered in the HP Instant Share service screen specific help Specific operational troubleshooting information is provide
10. o O Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray Place the page in the document feeder tray so that the top of the document goes in first 3 Inthe Copy area press Reduce Enlarge This displays the Reduce Enlarge menu 4 Press one of the following If you loaded your original in the document feeder tray press 2 This selects Full Page 91 If you want to use Fit to Page press 3 This selects Fit to Page 5 Press Start Copy Black or Start Copy Color 62 HP Officejet 7300 7400 series all in one Resize an original using custom settings You can use your own custom settings to reduce or enlarge a copy of a document 1 2 Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass or face up in the document feeder tray Place the page in the document feeder tray so that the top of the document goes in first In the Copy area press Reduce Enlarge and then press 5 This displays the Reduce Enlarge menu and then selects Custom 100 Press lt or gt or use the keypad to enter a percentage to reduce or enlarge the copy and then press OK The minimum and maximum percentage to resize a copy varies by model Press Start Copy Black or Start Copy Color Copy a legal size document onto letter paper You can use the Legal gt Lt
11. HP Officejet 7300 7400 series all in one User Guide HP Officejet 7300 7400 series all in one User Guide Copyright 2004 Hewlett Packard Development Company L P The information contained herein is subject to change without notice Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws A DF J Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Windows Windows NT Windows Me Windows XP and Windows 2000 are U S registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation Energy Star and Energy Star logo are US registered marks of the United States Environmental Protection Agency Publication Number Q3461 90160 Second edition Notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it describes Note Regulatory i
12. continued Label Name and Decription 15 OK Select a menu setting or select photos in the color graphics display for printing 16 Cancel Stop a job exit a menu or exit settings 17 Down arrow Navigate down through menu options 18 Right arrow Increase values or go forward when viewing photos on the color graphics display 19 Start Copy Black Start a black and white copy job 20 Start Copy Color Start a color copy job 21a Collate Produce sets of copies in the exact order they are scanned from the document feeder tray HP Officejet 7400 series all in one only 21b Lighter Darker Access a menu that allows you to lighten or darken copy output HP Officejet 7300 series all in one only 22 Print Photos Print the photo from your memory card currently displayed in the color graphics display or print all of the photos you selected using the OK button 23 Proof Sheet Print a proof sheet when a memory card has been inserted in a memory card slot A proof sheet shows thumbnail views of all the photos on the memory card You can select photos on the proof sheet then print those photos by scanning the proof sheet 24 Rotate Rotate the currently displayed photo on the color graphics display 90 degrees Subsequent presses continue to rotate the photo 90 degrees 25 On Turn the HP all in one on or off When the HP all in one is off a minimal amount of power is still supplied
13. 10 by 15 cm 4 by 6 inch photo 59 fill entire page 60 borderless photos print from memory card 48 c cancel button 5 copy 67 fax 106 119 123 printjob 75 scan 72 carriage blocked 173 cartridges see print cartridges clean automatic document feeder 193 exterior 153 glass 152 lid backing 153 print cartridge contacts 162 print cartridge ink nozzle area 163 print cartridges 161 collate button 5 copies 59 color copies 65 intensity 63 color graphics display change language 169 change measurements 170 icons 6 screen saver 7 CompactFlash memory card 39 computer modem see PC modem confirmation reports fax 113 connection problems fax 182 184 connection types supported Bluetooth adapter 19 Ethernet 18 USB 18 wireless 19 contrast fax 116 control panel enter text 111 overview 3 copy binding 65 black and white documents 58 borderless copies 59 cancel 67 collate 59 color intensity 63 copy specifications 222 default settings 56 enhance light areas 65 enlarge 63 enlarge into poster 65 iron on transfers 66 legal to letter 63 menu 7 menu button 5 number of copies 57 order see collate paper size 53 paper types recommended 54 photos onto letter or A4 paper 60 photos enhance 64 quality 55 reduce 63 reduce enlarge copies 62 several on one page 61 size custom 63 speed 55 text enhance 64 twoonone 59 HP Officejet 7300 7400 series all in one Index two sided 58 correct port tes
14. 4 Select one of the following options If you want to send single sided originals press 1 to select 1 Sided Original f you want to send two sided originals and include a cover page press 2 to select 2 Sided Original with cover page HP Officejet 7300 7400 series all in one This setting scans and sends only the front of the cover page and scans and sends both sides of the rest of your pages This prevents a blank page from accidentally being sent when you include a cover page If you want to send two sided originals and you do not have a cover page press 3 to select 2 Sided Original This setting scans and sends both sides of all of your pages Use this setting if all of your originals have text on both sides Note If you select 2 or 3 make sure you do not remove the originals from the output area before they are scanned on both sides The HP all in one scans the front side of an original places it in the output area and then picks it back up to scan the opposite side After both sides of every page have been scanned you can remove the originals 5 Press Start Fax Black Note The option you select applies only to the current fax If you want all future faxes you send to use this same option change the default For more information see Set new default settings Send a fax manually from a phone You can make a phone call and talk with the recipient before you send your fax This method of sending a fax is called
15. Align the print cartridges The HP all in one prompts you to align cartridges every time you install or replace a print cartridge You can also align the print cartridges at any time from the control panel or by using the HP Image Zone software on your computer Aligning the print cartridges ensures high quality output Note If you remove and reinstall the same print cartridge the HP all in one will not prompt you to align the print cartridges The HP all in one remembers the alignment values for that print cartridge so you do not need to realign the print cartridges To align the print cartridges from the control panel when prompted gt Make sure you have letter or A4 unused plain white paper loaded in the input tray and then press OK The HP all in one prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page Note If you have colored paper loaded in the input tray when you align the print cartridges the alignment will fail Load unused plain white paper into the input tray and then try the alignment again If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support To align the cartridges from the control panel at any other time 1 Load letter or A4 unused plain white paper into the input tray 2 Pr
16. Check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn Error Correction Mode ECM off and try faxing again For information see Use error correction mode If the problem persists contact your telephone company If you are using a digital subscriber line DSL service make sure that you have a DSL filter connected or you will not be able to fax successfully The DSL filter removes the digital signal and allows your HP all in one to communicate properly with the phone line Obtain a DSL filter from your DSL provider If you already have a DSL filter make sure it is connected correctly For information see Case B Set up your HP all in one with DSL Make sure your HP all in one is not connected to a telephone wall jack that is set up for digital phones To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones If you are using either a private branch exchange PBX or an integrated services digital network ISDN converter terminal adapter make sure the HP all in one is connected to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible Note that some ISDN systems allow you to configure t
17. Failed to connect to HP Instant Share Check DNS address Solution The HP all in one cannot connect to the HP Instant Share service Possible causes include the DNS IP address is unknown no DNS IP address is set or the DNS IP address is all zeroes gt Verify the DNS IP address used by your HP all in one For more information see To check the DNS IP address Failed to connect to HP Instant Share DNS server not responding Solution Either the DNS server is not responding the network is down or the DNS IP address is invalid 1 Verify the DNS IP address used by your HP all in one a fe c 2 O 7 gt e e vo z e 3 e 5 User Guide 201 Chapter 16 For more information see To check the DNS IP address 2 If the DNS IP address is valid try connecting again later Failed to connect to HP Instant Share Check proxy address Solution The DNS server could not resolve the proxy URL to an IP address 1 Verify the proxy information used by your HP all in one For more information see To check your proxy settings 2 If the proxy information is valid try connecting again later Connection lost to HP Instant Share service Solution The HP all in one lost its connection to the HP Instant Share service 1 Check physical network connections and make sure the network is operational For more information see the Setup and Network Guides that came with your HP all in one 2 Once yo
18. Note You might want to use a photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system For more information see Use a photo print cartridge i 3 e lt 2 e a o a BY ie ee W Q vo i 1 Select the photos to print by using a dark pen or pencil to fill in the circles located under the thumbnail images on the proof sheet 2 Select one layout style by filling in a circle in step 2 of the proof sheet User Guide 43 Chapter 6 Note If you need more control over print settings than the proof sheet provides you can print photos directly from the control panel For more information see Print photos directly from a memory card 3 Load the proof sheet face down on the right front corner of the glass Make sure the sides of the proof sheet touch the right and front edges Close the lid 10x15 cm 4x6 IN o D ke fea 2 kz a me c TST S a e Scan a proof sheet The final step in using a proof sheet is to scan the completed sheet you have placed on the scanner glass Tip Make sure the glass of the HP all in one is completely clean or the proof sheet might not scan properly For more information see Clean the glass 1 Make sure you have photo paper loaded in the input tray Make
19. Older collections expire after 30 days The number of days specified is subject to change See the Terms of Service on the HP Instant Share service for the most current information If you receive a large number of collections you might want to reduce the number of collections displayed Your HP all in one provides a way to remove image collections from the Received collections list To remove image collections 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 to select HP Instant Share Options The Instant Share Options menu appears 3 Press 3 to select Remove Collections The Remove Collections list appears 4 Use the A and W arrows to highlight a collection to remove 5 Press OK to select a collection for removal You can deselect a collection by pressing OK a second time 6 Select all collections you want removed 7 When you are finished highlight the Done Selecting label and then press OK The selected items are removed from the Received collections list User Guide 145 Chapter 13 Remote print documents The HP remote printer driver lets you send print jobs from Windows applications to remote network connected printing devices For example you can remote print from your laptop or other PC to your HP all in one access your computer at work through a VPN and print to your device or send a print job from any other remote netwo
20. This section contains fax setup troubleshooting information for the HP all in one If your HP all in one is not set up properly for faxing you might experience problems when sending faxes receiving faxes or both Tip This section contains only setup related troubleshooting For additional fax troubleshooting topics such as problems with your printouts or slow fax reception see the onscreen Troubleshooting Help that came with your HP Image Zone software If you are having faxing problems you can print a fax test report to check the status of your HP all in one The test will fail if your HP all in one is not set up properly for faxing Perform this test after you have completed setting up your HP all in one for faxing To test your fax setup 1 Press Setup 2 Press 6 and then press 5 This displays the Tools menu and then selects Run Fax Test The HP all in one displays the status of the test on the color graphics display and prints a report 3 Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause faxing problems Ifthe test fails review the report for information on how to fix any problems found For more information you can also see the next section The fax test failed 4 Press OK to return to the Setup Menu c 5 k a c 5 fe N S
21. clean contacts 162 clean ink nozzle area 163 236 gray photo print cartridge 159 handle 155 order 149 partnames 155 photo print cartridge 159 replace 156 store 160 troubleshoot 170 198 print margin specifications 221 print photos button 5 prompt delay time 165 proof sheet button 5 fillin 43 menu 9 print 42 scan 44 proxy settings 202 pulse dial 118 Q quality button 5 Quick Print 50 R Readme file 167 rear paper tray 56 receive faxes forwarding 118 manually 109 polling 110 troubleshooting 182 184 receive images in HP Instant Share 132 141 redial fax 105 120 redial pause button 4 reduce faxes to fit 120 reduce enlarge button 5 reduce enlarge copies custom size 63 fit several on one page 61 poster 65 resize to fitletter 63 resize to fit letter or A4 62 regulatory notices Canadian statement 227 declaration of conformity European Economic Area 230 declaration of conformity U S 230 231 FCC requirements 225 FCC statement 226 notice to users in Japan 228 notice to users in Korea 228 notice to users in the European Economic Area 227 notice to users of the German telephone network 228 regulatory model identification number 225 regulatory notices wireless products notice to users in Canada 228 notice to users in France 229 notice to users in Italy 229 notice to users in the European Economic Area 229 reinstall software 176 remote printing see HP remote prin
22. o 5 i e Chapter 14 Accessory and HP model number HP Automatic Two sided Printing Accessory ph5712 Description Enables you to automatically print on both sides of a sheet of paper With this accessory installed you can print on both sides of the page without having to manually flip and reload the pages in the middle of your print job HP Auto Two sided Print Accessory with Small Paper Tray also called the Hagaki Tray with Auto Two sided Print Accessory ph3032 Adds a dedicated paper tray for small paper sizes and envelopes to the rear of your HP all in one and enables you to automatically print on both sides of full and small size papers With this accessory installed you can load full size paper in the main input tray and small paper such as Hagaki cards in the rear input tray This saves you time when switching between print jobs on different size papers because you do not need to remove and reload paper each time HP 250 Sheet Plain Paper Tray pt6211 Adds a dedicated paper tray for up to 250 sheets of full size plain paper to your HP all in one With this accessory installed you can load plain paper in the lower input tray and special paper types in the upper input tray This saves you time when switching between print jobs on different types of paper because you do not need to remove and reload paper each time HP bt300 Bluetooth Wireless Printer Adapter bt300 Enables yo
23. the print cartridges For information on cleaning the print cartridges by using the HP Image Zone software that came with your HP all in one see the onscreen HP Image Zone Help that came with your software Clean the print cartridge contacts 162 Clean the print cartridge contacts only if you get repeated messages on the color graphics display prompting you to check a print cartridge after you already have cleaned or aligned the print cartridges Before cleaning the print cartridge contacts remove the print cartridge and verify that nothing is covering the print cartridge contacts then reinstall the print cartridge If you continue to get messages to check the print cartridges clean the print cartridge contacts Make sure you have the following materials available e Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges Warning Do not use platen cleaners or alcohol to clean the print cartridge contacts These can damage the print cartridge or the HP all in one To clean the print cartridge contacts 1 Turn on the HP all in one and open the print carriage access door The print carriage is on the far right side of the HP all in one 2 Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP all in one Note When yo
24. 1 800 711 2884 India 91 80 8526900 Tunisia 216 71 89 12 22 India toll free 1600 4477 37 Turkey 90 216 579 71 71 Indonesia 62 21 350 3408 Ukraine Kiev 7 380 44 4903520 Ireland 353 1890 923 902 United Arab Emirates 800 4520 Israel 972 0 9 830 4848 United Kingdom 44 0 870 010 4320 Italy 39 848 800 871 United States 1 800 474 6836 1 800 HP invent Jamaica 1 800 711 2884 Venezuela 0 800 474 6836 0 800 HP invent Japan 81 3 3335 9800 Venezuela Caracas 502 207 8488 Jordan 971 4 883 8454 Vietnam 84 8 823 4530 Korea 82 1588 3003 W Africa 351 213 17 63 80 Kuwait 971 4 883 8454 Yemen 971 4 883 8454 1 This Call Center supports French speaking customers from the following countries regions Morocco Tunisia and Algeria 2 Setup price per call 0 55 Norway kroner 0 08 Euro customer price per minute 0 39 Norway kroner 0 05 Euro 3 This Call Center supports German French and Italian speaking customers in Switzerland 0 08 CHF min during peak hours 0 04 CHF min during off peak hours Call in Australia post warranty If your product is not under warranty call 131047 A per incident out of warranty support fee will be charged to your credit card You can also call 1902 910 910 A per incident out of warranty support fee will be charged to your phone bill 210 HP Officejet 7300 7400 series all in one Call HP Korea customer support HP Sto 1174 A
25. 23 EC the EMC Directive 89 336 EC and with the R amp TTE Directive 1999 5 EC Annex II and carries the CE marking accordingly The product was tested in a typical configuration 11 March 2004 Lf bath a Date Steve Smith Hardware Test amp Regs MGR European Contact for regulatory topics only Hewlett Packard GmbH HQ TRE Herrenberger Strasse 140 D 71034 B blingen Germany FAX 49 7031 14 3143 231 e ie 2 D e 3 e s Index Symbols Numerics 10 by 15 cm photo paper load 34 2 wire phone cord 182 187 250 Sheet Plain Paper Tray fax select for 117 4 by 6 inch photo paper load 34 4 wire phone cord 182 187 A A4 paper load 32 access list HP Instant Share 134 147 accessories order 149 ADSL line see DSL line align print cartridges 161 answer mode 101 answer ring pattern 82 119 answering machine receive faxes 101 108 setup 90 92 troubleshoot 186 attention light 6 auto answer button 4 light 4 auto checking 142 auto print 142 automatic document feeder clean 193 feeding problems troubleshoot 193 jams troubleshoot 192 load original 30 reattach face plate 196 remove face plate 193 automatic fax reports 113 B banner paper load 36 baud rate 121 best copy quality 55 binding margins 65 blocked carriage 173 232 Bluetooth accessibility 20 connect to your HP all in one 19 passkey authentication 20 security settings 20 borderless copies
26. 5 language display 169 memory cards 202 204 minimum install 188 no network connection paper 191 paperjam 173 print cartridges 170 198 Readme file 167 receiving faxes 182 184 sending faxes 182 184 setup 167 software installation 173 static on phone line 186 199 support resources 166 USB cable 168 two sided button 4 two sided faxes 104 108 two sided printing accessory jams troubleshoot 192 two wire phone cord 182 187 U uninstall software unload images OS 9 HP Image Zone 15 OS X HP Image Zone 12 up arrow 6 176 USB cable installation 168 Vv visual keyboard 111 voice mail set up with fax 85 96 101 troubleshoot 184 volume adjust fax 118 Ww wall jack test fax 179 warranty statement 216 Webscan 21 wired connection icons 6 wireless connection icons adhoc 6 HP Officejet 7300 7400 series all in one O invent G Printed on at least 50 total recycled fiber with at least 10 post consumer paper 2004 Hewlett Packard Development Company L P Electronic Edition www hp com Q3461 90160
27. 6 Press Start Copy Color It is easy to set Enhancement settings for photos and other documents you copy by using the HP Image Zone software that came with your HP all in one With one click of your mouse button you can set a photo to copy with Photo enhancements a text document to copy with Text enhancements or a document that contains both images and text to copy with both Photo and Text enhancements turned on For more information see the onscreen HP Image Zone Help Shift a copy to increase the margin You can use Margin Shift 100 to shift the copy left or right to increase the margin for binding Cc n oO pen gt o Qo e kej lt oO c oO 7 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray Place the page in the document feeder tray so that the top of the document goes in first 3 Inthe Copy area press Reduce Enlarge and then press 9 This displays the Reduce Enlarge menu and then selects Margin Shift 100 Press lt or gt to shift the margin to the left or to the right Press Start Copy Black or Start Copy Color ak Make a poster You can use the Poster feature to create an enlarged copy of your original in sections and assemble them into a poster User Guide 65 N o k 5 8 2 gt 2 e s v lt 5 o a 2 Chapter 7 1 Tip
28. 800 51 HP invent Costa Rica 0 800 011 4114 1 800 Puerto Rico 1 877 232 0589 711 2884 Czech Republic 420 261307310 Qatar 971 4 883 8454 Denmark 45 70 202 845 Romania 40 21 315 4442 Dominican Republic 1 800 711 2884 Russian Federation Moscow 7 095 7973520 Ecuador Andinatel 999119 1 800 7112884 Russian Federation St 7 812 3467997 Petersburg Ecuador Pacifitel 1 800 225528 1 800 Saudi Arabia 800 897 1444 7112884 Egypt 20 2 532 5222 Singapore 65 62725300 English International 44 0 207 512 5202 Slovakia 421 2 50222444 Finland 358 0 203 66 767 South Africa RSA 086 0001030 France 0 34 Euro min 33 0 892 69 60 22 South Africa Outside Republic 27 11 2589301 Germany 0 12 Euro 49 0 180 5652 180 Spain 34 902 010 059 min Greece Cyprus to 800 9 2649 Sri Lanka fax to 65 6275 6707 Athens toll free User Guide 209 ToT Ce LER TEEI 2 2 5 r a I oO Chapter 17 continued Country Region Greece inside country region HP technical support 801 11 22 55 47 Country Region Sweden HP technical support 46 0 77 120 4765 Greece international 30 210 6073603 Switzerland 41 0848 672 672 Guatemala 1800 999 5105 Taiwan 886 2 8722 8000 0800 010 055 Hong Kong SAR 852 2802 4098 Thailand 0 2353 9000 Hungary 36 1 382 1111 Trinidad amp Tobago
29. Choose the right fax setup for your home or office To fax successfully you need to know what types of equipment and services if any share the same phone line with your HP all in one This is important because you might need to connect some of your existing office equipment directly to your HP all in one and you might also need to change some fax settings before you can fax successfully To determine the best way to set up the HP all in one in your home or office first read through the questions in this section and record your answers Next refer to the table in the following section and choose the recommended setup case based on your answers dn S xe4 Make sure to read and answer the following questions in the order they are presented 1 Do you have a digital subscriber line DSL service through your telephone company Q Yes have DSL QO No If you answered Yes proceed directly to Case B Set up your HP all in one with DSL You do not need to continue answering questions If you answered No please continue answering questions 2 Do you have a private branch exchange PBX phone system or an integrated services digital network ISDN system If you answered Yes proceed directly to Case C Set up your HP all in one with a PBX phone system or an ISDN line You do not need to continue answering questions If you answered No please continue answering questions 3 Do you subscribe to a distinctive ring service through your t
30. Copies This displays the Number of Copies screen 4 Press or use the keypad to enter the number of copies up to the maximum and then press OK The maximum number of copies varies by model Tip If you hold down either of the arrow buttons the number of copies changes by increments of 5 to make it easier to set a large number of copies 5 Press Start Copy Black or Start Copy Color In this example the HP all in one makes six copies of the original 10 by 15 cm 4 by 6 inch photo A be Cc n oO pe gt o Qo e kej lt oO c o 2 User Guide 57 Chapter 7 Copy a two page black and white document You can use the HP all in one to copy a single or multiple page document in color or black and white In this example the HP all in one is used to copy a two page black and white original To copy a two page document from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your letter or A4 sized originals in the document feeder tray Place the pages so that the top of the document goes in first Press Copy if not already lit Press Start Copy Black Remove the first page from the document feeder tray and load the second page Press Start Copy Black On Ww Make two sided copies You can make two sided copies from single sided or double sided letter or A4 sized originals Note You can make two sided copi
31. H Eo 2124 KIN SEY CHEE T 1588 3003 HEIA L PUNH BS S Tt 080 703 0700 UY VS Ike AZ 2 09 00 18 00 22 09 00 13 00 BLA SGA HL Call HP Japan customer support BABVOAT YA TEL 0570 000 511 FEF 4 VV 03 3335 9800 FEA 4 PVE CAA EE RORA FAX 03 3335 8338 A amp 9 00 17 00 EE 10 00 17 00 HRA 1 1 3 ZRS FAX CLARO Abt CAKE LDE DERA Meena ma CaA EIRA EV User Guide 211 yoddns dH 399 9 2 2 5 r iy I oO Chapter 17 HP Quick Exchange Service Japan CARAS b gt SBA IALA Fc aah SV CVS ae Ss OU LS EES ERD is pores EERME S ET SEA HP Quick Exchange Service mie imei meL RE LAUR LED RREPA ER cE ee BOT EE BHEEVOHMICEKOETR TUYVFRROAECCRMTSIL BARE CT ane 0570 000511 BHIC 03 3335 9800 AMIDA Y AF DASHA CK RORA aN pR EH OFRI 9 00 2 544 5 00 EC A OFA 10 00 2 gt DF 4 5 00 T MRABKOIA1AH25 3AHISREET H EZDAI PR hoi DARVTT EVA KIL COAT ONET DABVSTFSREYA BIV VHORESG EWM LEBEIZ JERRI TEBCEET CER 2 FORWAD AWW Choke DIE LEBFIL REEMA bo bIERUILA BE OED FEMMICOVYCISIREEBE BIL TC REY Z Ott till BR JHVEOREHISRE EV OIC ko TEAVET MUSH DRAFTIT ARK THES L TOR PE EV HRA 4H OBL AST OET ACSIA BR COMBI C kot ENDASSE ET IDH EZII HEPA a eee o a Prepa
32. HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one A Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will n
33. IN phone port on your computer OUT phone port on your computer Telephone Computer with modem Phone cord supplied in the box with your HP all in one connected to the 1 LINE port On R wWlhy To set up your HP all in one to a computer with two phone ports 1 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one User Guide 89 Chapter 10 2 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one 3 Connect a phone to the OUT port on the back of your PC modem 4 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 5 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax
34. Image Zone Windows 128 network connected 52 scanned images 127 137 USB connected 51 serialnumber 207 serial phone system 77 service ID 207 settings auto answer 101 date andtime 110 fax 117 print options 74 speed fax 121 setup answering machine 90 92 distinctive ringing 82 119 DSL line 81 fax 76 ISDN line 81 menu 9 menu button 6 PBX system 81 PC modem 86 87 92 96 separate fax line 80 shared phone line 83 test fax 99 178 troubleshoot fax 178 voice mail 85 96 shut down your HP all in one 198 slide show 50 SmartMedia memory card 39 software reinstall 176 troubleshoot installation 173 uninstall 176 software application print from 73 software update see device update sounds adjust fax 118 specifications 10 by 15 cm photo paper 220 banner paper 220 envelopes 220 lables 220 legal paper 220 letter paper 220 photo paper 220 transparencies 220 speed dial button 4 speed dialing create entries 114 delete settings 115 edit 115 groups 114 print list 113 send fax 106 start copy black 5 start copy color 5 start fax black button 4 start fax color button 4 start scan button 4 stop copy 67 fax 119 123 printjob 75 scan 72 scheduled fax 106 subscriber identification code 111 support before you call 166 resources 166 symbols enter 111 system requirements 220 T technical information copy specifications 222 environmental specifications 223 fax specifications 222 memory card specif
35. Share Overview 124 If your HP all in one is USB connected you can share photos with friends and relatives using your device and the HP software installed on your computer If you have a Windows based computer use the HP Image Zone software if you have a Macintosh use the HP Instant Share client application software Note A USB connected device is an HP All in One that is connected to a computer by means of a USB cable and relies on the computer for access to the Internet Use HP Instant Share to send images from your HP all in one to a destination of your choice The destination for example can be an e mail address an online photo album or an online photo finishing service Availability of services varies by country region Note You can also send images to a friend or relative s network connected HP All in One or photo printer To send to a device you must have an HP Passport user ID and password The receiving device must be set up and registered with HP Instant Share You will also need to obtain the name the recipient assigned to the receiving device Further instructions are provided in step 5 in Send images using your HP all in one HP Officejet 7300 7400 series all in one Get started You must have the following to use HP Instant Share with your HP all in one e An HP all in one connected to a computer with a USB cable e Internet access through the computer to which the HP
36. Speed Dial Setup menu and then selects Group Speed Dial The first unassigned speed dial entry appears on the color graphics display 3 Press OK to select the displayed speed dial entry You can also press W or A to select another empty entry and then press OK 4 Press wor A to select an individual speed dial entry to add to the group speed dial 5 Press OK HP Officejet 7300 7400 series all in one 6 When you have added all your entries press A until Done Selecting is highlighted and then press OK The visual keyboard automatically appears on the color graphics display 7 Enter the group speed dial name After you have finished entering the name select Done on the visual keyboard and then press OK For more information on entering text using the visual keyboard see Enter text and symbols Update speed dial entries You can change the phone number or name of an individual speed dial entry Note If the individual speed dial entry is also a part of a speed dial group the speed dial group will reflect any updates made to the individual speed dial entry Press Setup 2 Press 3 and then press 1 This displays the Speed Dial Setup menu and then selects Individual Speed Dial 3 Press wor A to scroll through the speed dial entries and then press OK to select the appropriate entry When the current fax number appears press lt q to erase it Enter the new fax number Press OK to save the new number The visual keyboard automatica
37. The default security setting is Low Low level security does not require authentication Passkey authentication is now set for your HP all in one Set your HP all in one to be invisible to Bluetooth devices You can set your HP all in one to be either Visible to all Bluetooth devices public or Not visible to any private e Visible to all Any Bluetooth device within range can print to the HP all in one e Not visible Only Bluetooth devices that have stored the device address of the HP all in one can print to it To set your HP all in one to be Not visible 1 Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display 2 Press 0 then press 4 This displays the Bluetooth menu and then selects Accessibility The Accessibility menu appears Note Your HP all in one ships with a default accessibility level of Visible to all 3 Press 2 to select Not visible Your HP all in one is inaccessible to Bluetooth devices that have not stored its device address Reset Bluetooth settings on your HP all in one If you want to reconfigure all of the Bluetooth settings on your HP all in one you can reset them to factory defaults by performing the following Q D ma re 5 e S 3 D 5 1 Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display 2 Press 0 then press 6 This displays the Bluetooth menu an
38. The interior of the HP all in one does not require cleaning Keep fluids away from the control panel and the interior of the HP all in one Warning To avoid damage to painted parts of the HP all in one do not use alcohol or alcohol based cleaning products on the control panel document feeder tray lid or other painted parts of the device Check the estimated ink levels You can easily check the ink supply level to determine how soon you might need to replace a print cartridge The ink supply level shows an estimate of the amount of ink remaining in the print cartridges User Guide To check the ink levels from the control panel gt Look for two icons at the bottom of the color graphics display that represent the levels of ink remaining in the two installed print cartridges A green icon represents an estimate of the amount of ink remaining in the tri color print cartridge Ablack icon represents an estimate of the amount of ink remaining in the black print cartridge An orange icon represents an estimate of the amount of ink remaining in the photo print cartridge A blue gray icon represents an estimate of the amount of ink remaining in the gray photo print cartridge If you are using non HP print cartridges or cartridges that have been refilled or if there is no print cartridge installed in one of the cartridge stalls one or both icons might not appear in the icon bar The HP all in one cannot detect the amou
39. To send photos immediately insert the memory card into the appropriate card slot select one or more photos and press HP Instant Share on the control panel If you insert the memory card and then decide to send the photos at a later time you will find that when you come back to your HP all in one it has gone into idle mode Simply press HP Instant Share and follow the prompts to select and share photos o x pN S z n S 6 s o E a I wo Note For more information on using a memory card see Use a memory card or PictBridge camera To send a photo to your friend or relative s network connected device 1 Ask your friend or relative recipient for the name he assigned to his network connected device Note The device name is assigned when you set up your HP Instant Share account and register your HP all in one The device name is not case sensitive 2 Verify that the recipient either is receiving in Open mode or has included your HP Passport user ID in the access list for the receiving device For more information see Receive from any sender Open mode and Use the HP Instant Share access list 3 Create a destination using the device name you obtained from the recipient For more information see Create destinations 4 Press HP Instant Share to send your photos For more information see the following procedure To send photos immediately upon inserting your memory card
40. You are requested to restart your computer The Fax Setup wizard runs Sl e c 2 e 7 gt e e Co 5 e 3 e 5 NOOA OUON gt a User Guide 173 c 5 k a c 5 fe N S Q 3 2 Chapter 16 174 8 The registration process runs If any of these things did not occur there might be a problem with the installation To check the installation on a PC verify the following e Start the HP Director and check to make sure the following icons appear Scan Picture Scan Document Send Fax and HP Gallery For information on starting HP Director see the onscreen HP Image Zone Help that came with your software If the icons do not appear immediately you might need to wait a few minutes for the HP all in one to connect to your computer Otherwise see Some of the icons are missing in the HP Director Note If you performed a minimum installation of the software as apposed to a typical installation the HP Image Zone and Copy are not installed and will not be available from the HP Director e Open the Printers dialog box and check to see that the HP all in one is listed e Look in the system tray at the far right of the Windows taskbar for an HP all in one icon This indicates that the HP all in one is ready When insert the CD ROM into my computer s CD ROM drive nothing happens Solution Do the following 1 From the Windows Start menu click Run 2 I
41. a photo on the color graphics display 2 Press Zoom to zoom out or Zoom to zoom in to view the photo at different sizes Use the arrow buttons to pan around the photo and see the approximate area of the photo that will print 3 Press Print Photos to print the photo 4 Press Cancel to exit the Zoom function and return the photo to its original state User Guide 47 Chapter 6 To use the Rotate feature 1 Display a photo on the color graphics display 2 Press Rotate to rotate the photo 90 degrees clockwise at a time 3 Press Print Photos to print the photo 4 Press Rotate until the photo returns to its original state Print photos directly from a memory card You can insert a memory card in your HP all in one and use the control panel to print photos For information on printing photos on your HP all in one from a PictBridge compatible camera see Print photos from a PictBridge compatible digital camera This section contains information on the following topics printing individual photos creating borderless photos and deselecting photos Note When printing photos you should select options for the correct paper type and photo enhancement For more information see Set photo print options You might also want to use the photo print cartridge for superior print quality For more information see Use a photo print cartridge You can do more than print your photos if you use the HP Image Zone software This software lets you use p
42. application installed on your computer Note For more information see the HP Imaging Gallery section in the onscreen HP Photo and Imaging Help To use the e mail option within the HP Director 1 Display the HP Director menu In OS X select the HP Director icon from the Dock In OS 9 double click the HP Director shortcut on your desktop 2 Open the HP Photo and Imaging Gallery In OS X select HP Gallery from the Manage and Share section of the HP Director menu In OS 9 click HP Gallery 3 Select one or more images to share For more information see the onscreen HP Photo and Imaging Help 4 Click E mail The e mail program on your Macintosh opens Share the images as an e mail attachment by following the prompts on your computer screen m n 2 n 6 s 0 a I o wo 130 HP Officejet 7300 7400 series all in one 13 Use HP Instant Share networked HP Instant Share makes it easy to share photos with family and friends Just scan a photo or insert a memory card into the appropriate card slot on your HP all in one select one or more photos to share select a destination for your photos and then send the photos on their way You can even upload your photos to an online photo album or an online photo finishing service Availability of services varies by country region G o oO T v e a paN 2 gt w oO gt O 4 e oO a Overview If
43. are both set to Automatic the HP all in one selects the best options for the current print job The other Paper Type settings let you override the automatic settings User Guide 45 O 3 z 2 x a ow gt fo as ie et es Q vo o o D ke fea m 5 a TS c TS S ral ce Chapter 6 46 Setting Description 6 Layout Style Lets you select one of three layout styles for the current print job The Paper Saver layout fits as many photos on the paper as possible rotating and cropping photos if necessary The Album layouts keep the orientation of the original photos Album refers to the orientation of the page not the photos themselves Some cropping might occur 7 Smart Focus Lets you enable or disable automatic digital sharpening of photos Smart Focus affects only printed photos It does not change the appearance of photos on the color graphics display or the actual image file on the memory card Smart Focus is enabled by default 8 Digital Flash Lets you make dark photos appear lighter Digital Flash affects only printed photos It does not change the appearance of photos on the color graphics display or the actual image file on the memory card Digital Flash is turned off by default 9 Set New Defaults Lets you save the current Print Options settings as the new defaults Change print options You change each of the Print O
44. best results use a recommended type of 10 by 15 cm 4 by 6 inch photo paper and set the paper type and size for your print or copy job For more information see the onscreen HP Image Zone Help Tip To help prevent rips wrinkles and curled or bent edges store all paper flat in a resealable bag If the paper is not stored properly extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all in one To load 10 by 15 cm 4 by 6 inch photo paper in the main input tray 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert the stack of photo paper into the far right side of the input tray with the short edge forward and the glossy side down Slide the stack of photo paper forward until it stops If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you 4 Slide the paper length and paper width guides inward against the stack of photo paper until they stop 34 HP Officejet 7300 7400 series all in one Do not overload the input tray make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper width guide r e a e Ss v 7 D gt a o a xo iy xe e 5 Replace the output tray To load 10 by 15 cm 4 by 6 inch photo paper in the optional rear tray gt The HP Auto Two sided Print Accessory with Small Paper Tray and the Haga
45. changing this setting see Change the answer ring pattern distinctive ringing Note The HP all in one cannot recognize some ring patterns such as those with alternating short and long ringing patterns If you are having problems with a ring pattern of this type ask your telephone company to assign a non alternating ring pattern Fax tones are recorded on my answering machine Solution When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP all in one as described in Fax setup If you do not connect the answering machine as recommended fax tones might be recorded on your answering machine Make sure your HP all in one is set to receive faxes automatically If your HP all in one is set up to receive faxes manually the HP all in one will not answer incoming calls You must be available to respond in person to incoming fax calls or the HP all in one will not receive the fax and your answering machine will record the fax tones For information on setting up your HP all in one to receive faxes automatically see Set up the HP all in one to receive faxes Make sure the Rings to Answer setting is correct The number of rings to answer for the HP all in one should be greater than the number of rings to answer for the answering machine If the answering machine and the HP all in one are set to the same number of rings to answer both devices will answer the call a
46. computer with one phone port 1 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 97 dnjas xey Q o 7 x rs Chapter 10 98 6 7 8 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will
47. connect your HP all in one as described in this section User Guide 83 Q 7 x r Chapter 10 84 Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port 3 Optional phone for the HP all in one To set up your HP all in one with a shared voice fax line Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one 1 Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Do one of the following depending on your phone system If you have a parallel type phone system remove the white plug from the port labeled 2 EXT on the back of your HP all in one and then connect a phone to this port If you have a serial type phone system you might plug your phone directly to the telephone wall jack Now you need to decide how you want the HP all in one to answer calls automatically or manual
48. contains setup and operational troubleshooting information Network Guide The Network Guide explains how to set up your HP all in one on a network 166 HP Officejet 7300 7400 series all in one HP Image Zone Help The onscreen HP Image Zone Help describes how to use the HP all in one with a computer and contains additional troubleshooting information not covered in the User Guide Readme file The Readme file contains information on possible installation problems For more information see View the Readme file 2 If you are unable to solve the problem using the information in the documentation visit www hp com support to do the following Access online support pages Send HP an e mail message for answers to your questions Connect with an HP technician by using online chat Check for software updates Support options and availability vary by product country region and language 3 Contact your local point of purchase If the HP all in one has a hardware failure you will be asked to bring the HP all in one to where you purchased it Service is free during the HP all in one limited warranty period After the warranty period you will be quoted a service charge 4 Ifyou are unable to solve the problem using the onscreen Help or HP websites call HP Support using the number for your country region For more information see Get HP support View the Readme file You might want to refer to the Readme file for more info
49. files from the HP Instant Share service 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 and then press 5 This selects the Instant Share Options menu and then Manage Account The HP Instant Share service screens appear in a window on your computer 3 Signin to HP Instant Share with your HP Passport userid and password Note You will not be prompted for your HP Passport userid and password if you have set the HP Instant Share service to remember them 4 Follow the onscreen instructions 5 From the HP Instant Share setup menu select Manage Account 6 Follow the onscreen instructions to remove files from your account Send and Receive image collections errors Use this section to solve errors that are common to both HP Instant Share Send and Receive functions Login failed Refer to the manual for Help Solution The HP all in one failed to log in to the HP Instant Share service e Try again later e Setup the device again through HP Instant Share HP Instant Share service discontinued Solution The HP Instant Share service has been discontinued gt The service has been discontinued If you have any questions contact HP Customer Support HP Instant Share service temporarily unavailable Try again later Solution The HP Instant Share service is currently down for maintenance gt Try connecting again later a fe c 2 O n
50. from the control panel 1 Press Setup 2 Press 5 and then press 6 This displays the Advanced Fax Setup menu and then selects Error Correction Mode 3 Press W to select Off or On 4 Press OK Set the fax speed User Guide You can set the fax speed used to communicate between your HP all in one and other fax machines when sending and receiving faxes The default fax speed is Fast If you use one of the following setting the fax speed to a slower speed might be required An Internet phone service A PBX system 121 n o a gt oO h o x h oO ov ee c p 2 rm O i 5 2 x o o N Chapter 11 e Fax over Internet Protocol FolP e An integrated services digital network ISDN service If you experience problems sending and receiving faxes you might want to try setting the Fax Speed setting to Medium or Slow The following table provides the available fax speed settings Fax speed setting Fax speed Fast v 34 33600 baud Medium v 17 14400 baud Slow v 29 9600 baud To set the fax speed from the control panel 1 Press Setup 2 Press 5 and then press 7 This displays the Advanced Fax Setup menu and then selects Fax Speed 3 Press w to select an option and then press OK Reprint or delete the faxes in memory 122 You can reprint or delete the faxes stored in memory You might need to reprint a fax in memory if your HP all in one runs out of
51. have never been transferred before a dialog box on your computer asks whether you want to save the photo files to your computer If the HP all in one is on a network in the Photo area press Menu to display the Photo Menu press 3 to select Transfer to computer and then select your computer from the displayed list Return to your computer and follow the onscreen prompts 3 Click the option to save This saves all the new photos from the memory card to your computer User Guide 41 Chapter 6 For Windows by default files are saved in month and year folders depending on when the photos were taken The folders are created under the C Documents and Settings username My Documents My Pictures folder in Windows XP and Windows 2000 For Macintosh by default files are saved to the computer at Hard Drive Documents HP All in One Data Photos folder OS 9 or Hard Drive Users User Name Pictures HP Photos folder OS X Tip You can also use the control panel to transfer memory card files to an attached computer In the Photo area press Menu and then press 3 to select Transfer to computer Follow the prompts on the computer In addition the memory card appears as a drive on your computer You can move the photo files from the memory card to the desktop When the HP all in one finishes reading the memory card the status light next to the memory card slots stops blinking and stays lit The first photo on the memory card appears on the color
52. in one so that it automatically prints error and confirmation reports Note If you need printed confirmation each time a fax is sent follow these instructions before sending any faxes and select Send Only Press Setup 2 Press 2 and then press 1 This displays the Print Report menu and then selects Fax Report Setup 3 Press w to scroll through the following report types 1 Every Error prints whenever there is any kind of fax error default 2 Send Error prints whenever there is a transmission error 3 Receive Error prints whenever there is a receiving error 4 Every Fax confirms every time a fax is sent or received 5 Send Only prints every time a fax is sent indicating whether the fax was successfully sent or not 6 Off does not print any error or confirmation reports 4 After the report that you want is highlighted press OK Generate reports manually You can manually generate reports about your HP all in one such as the status of the last fax you sent a list of programmed speed dial entries or a self test report for diagnostic purposes 1 Press Setup and then press 2 This displays the Print Report menu 2 Press w to scroll through the following report types 1 Fax Report Setup prints the automatic fax reports as described in Generate reports automatically 2 Last Transaction prints details of the last fax transaction 3 Fax Log prints a log of approximately
53. in one will not be shipped with a power cord Store the power cord in a safe place until the replacement HP all in one arrives 2 Facing the front of the HP all in one turn the right hand side toward you until approximately 12 5 cm 5 inches of the bottom right side hangs over the edge of a flat surface such as a desk or table This exposes a round purple cover on the bottom T Warning Do not tilt the HP all in one on its side this might cause more damage 3 Locate the cover on the bottom and then follow the steps below to unlock the print cartridge cradle a Use the tab to rotate the cover 1 4 turn in either direction b Remove the cover This exposes a gear that controls the height of the print cartridge cradle c Rotate the gear toward the back of the unit until it stops Note You will rotate the gear a number of times before it stops User Guide 213 2 2 7 a I oO Chapter 17 amp 2O6 4 Open the print carriage access door and then remove the print cartridges from their slots and lower the latches Note Remove both print cartridges and lower both latches Failure to do so might damage your HP all in one 5 Place the print cartridges in print cartridge protectors or an airtight plastic container so they will not dry out and put them aside Do not send them with the HP all in one unless the HP customer support call agent instructs you to 6 Rotate the gear toward the front of the HP all
54. information see Use the HP Instant Share access list Note In Private mode you will only receive image collections from senders who have an HP Passport account and to whom you have granted allowed or auto print privileges In Private mode received images are printed manually unless auto print privileges have been granted through the access list For more information see Print received images To receive images from a specified group of allowed senders 1 Add senders to the HP Instant Share access list and grant privileges For more information see Use the HP Instant Share access list 2 After you have completed the list press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 3 Press 3 and then press 1 This displays the Instant Share Options menu and then selects Receive Options The Receive Options menu appears Press 1 to select Private receive from allowed senders Set your HP all in one to allow you to preview images in a collection before printing or automatically print each image received ak 141 ce o oO als v a gt w Ss 2 gt o ey oO 3 O ee e oO Ea Chapter 13 For more information see Print received images Print received images The HP Instant Share service receives image collections sent to your device and indicates by collection the access privileges assigned to the sender Your HP all in
55. is not registered with HP Instant Share 1 Press 1 to select Yes set up HP Instant Share for easy photo sharing The HP Instant Share Setup Wizard opens in a browser on your computer 2 Follow the onscreen instructions to obtain an HP Passport account and set up your HP all in one for HP Instant Share HP Instant Share is not set up or network is not available Solution You have not set up HP Instant Share on your device 1 Press HP Instant Share on the control panel of your HP all in one 2 Press 1 to select Yes set up HP Instant Share for easy photo sharing The HP Instant Share Setup Wizard opens in a browser on your computer 3 Follow the onscreen instructions to obtain an HP Passport account and set up your HP all in one for HP Instant Share Solution The network is not available a fe c 2 O n gt e e co 5 e 3 e 5 gt For detailed information see the Network Guide that came with your HP all in one User Guide 189 c 5 E k a c 5 fe N S Q 3 2 Chapter 16 Destinations not set up on device Refer to manual for Help Solution The HP Instant Share service did not find any destinations No destinations were configured gt Create destinations to designate locations to which you want to send images A destination for example can be an e mail address a friend or relative s network connected device an online photo a
56. is not described in this chapter set up the HP all in one as you would a regular analog phone Make sure you use the phone cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled 1 LINE on the back of your HP all in one If you use another phone cord you might experience problems sending and receiving faxes 78 HP Officejet 7300 7400 series all in one Other equipment services sharing your fax line Recommended fax setup for parallel type phone systems Recommended fax setup for serial type phone systems None You answered No to all questions Case A Separate fax line no voice calls received Case A Separate fax line no voice calls received DSL service You answered Yes to question 1 only Case B Set up your HP all in one with DSL Case B Set up your HP all in one with DSL PBX or ISDN system You answered Yes to question 2 only Case C Set up your HP all in one with a PBX phone system or an ISDN line Case C Set up your HP all in one with a PBX phone system or an ISDN line Distinctive ring service You answered Yes to question 3 only Case D Fax with a distinctive ring service on the same line Case D Fax with a distinctive ring service on the same line Voice calls You answered Yes to question 4 only Case E Shared voice fax line Case E Shared voice fax line Voice calls and voi
57. many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html Regulatory notices The HP all in one meets product requirements from regulatory agencies in your country region This section contains regulatory topics that do not pertain to wireless functions Regulatory model identification number For regulatory identification purposes your product is assigned a Regulatory Model Number The Regulatory Model Number for your product is SDGOB 0305 02 SDGOB 0305 03 This regulatory number should not be confused with the marketing name HP Officejet 7300 7400 series all in one or product number Q3461A Q3462A Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone network through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantit
58. new default settings You can change the default value for the Two Sided for sending faxes Resolution and Lighter Darker settings through the control panel 1 Make your changes to the Two Sided for sending faxes Resolution or Lighter Darker settings 2 If you are not already in the Fax Menu from the Fax area press Menu 3 Press 7 to select Set New Defaults 4 Press OK Set fax options There are numerous fax options that you can set such as controlling whether the HP all in one redials a busy number automatically adjusting the volume of the HP all in one and forwarding faxes to another number When you make changes to the following options the new setting becomes the default Review this section for information on changing fax options Select an input tray for printing faxes If you have one of the supported paper tray accessories installed you can specify which input tray to use for printing faxes and reports e You can load all types of supported paper types and sizes such as photo paper or transparencies in the main paper tray Upper tray e You can load up to 250 sheets of plain white full size paper in the optional 250 Sheet Plain Paper Tray Lower tray For example if you print a lot of photos you might load the main paper tray with photo paper and load the optional lower tray with letter or A4 paper Using the optional input trays saves you time because you don t have to remove and reload paper each time
59. not be damaged 8 If the product does not operate normally see the online Troubleshooting help 9 No operator serviceable parts inside Refer servicing to qualified service personnel 10 Use ina well ventilated area Warning This equipment will be inoperable when mains power fails Contents User Guide HP all in one OVErViOW 0 0 cccc cee cceceeceesssesseseeseessessesseessasassacsassassassacsaesseasesened Find more IOMAN enn E TE E A E A ANE A ER EE PE E 16 Connection information Work with photos Load originals and load PAP ne Usea a sr aripis OMNONRWNA ae ee eae nae rour nP e z a 2 o gt e v S re i an a L 1 HP all in one overview Many HP all in one functions can be accessed directly without turning on your computer Tasks such as making a copy sending a fax or printing photos from a memory card can be accomplished quickly and easily from your HP all in one This chapter describes the HP all in one hardware features control panel functions and how to access the HP Image Zone software Note The HP Officejet 7300 series and HP Officejet 7400 series all in ones have slightly different features Some of the features described in this guide might not apply to the model you purchased Tip You can do more with your HP all in one by using the HP Image Zone software installed on your computer The software includes enhanced copy fax scan and
60. of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up e HP Matte Greeting Cards HP Photo Greeting Cards or HP Textured Greeting Cards Insert a small stack of HP greeting card paper into the input tray with the print side down slide the stack of cards forward until it stops Labels for printing from a software application only Always use letter or A4 label sheets designed for use with HP inkjet devices such as Avery inkjet labels and make sure that the labels are not more than two years old 1 Fan the stack of labels to make sure none of the pages are sticking together 2 Place a stack of label sheets on top of full size plain paper in the input tray label side down Do not insert labels one sheet at a time Continuous banner paper for printing from a software application only User Guide Continuous banner paper is also known as computer or z fold paper 1 Remove the output tray 2 Remove all paper from the input tray Note Leave the output tray off of the HP all in one while the banner prints to prevent the continuous banner paper from tearing 3 Verify that the stack of banner paper contains at least five pages in the stack Note If you use non HP banner paper make sure you use 20 lb paper 4 Carefully tear off the perforated edge strips from both sides of the paper stack if any and unfold and refold the paper to make sure the
61. one it can take up to a minute to turn on Also if the HP all in one is plugged in to a power strip make sure the power strip is turned on My USB cable is not connected Solution You must first install the software that came with your HP all in one before connecting the USB cable During installation do not plug in the USB cable until prompted by the onscreen instructions Connecting the USB cable before prompted can cause errors Once you have installed the software connecting your computer to your HP all in one with a USB cable is straightforward Simply plug one end of the USB cable into the back of your computer and the other into the back of the HP all in one You can connect to any USB port on the back of your computer Note AppleTalk is not supported I received a message on the color graphics display to attach the control panel overlay c a 5 E p D c 5 fo N Q 3 2 168 HP Officejet 7300 7400 series all in one Solution This might mean the control panel overlay is not attached or it is attached incorrectly Make sure to align the overlay over the buttons on the top of the HP all in one and snap it firmly into place The color graphics display shows the wrong language Solution Usually you set the language and country region when you first set up the HP all in one However you can change these settings at any time by using the following procedure 1
62. photo functionality as well as troubleshooting tips and product specific help For more information see the onscreen HP Image Zone Help and Use the HP Image Zone to do more with your HP all in one The HP all in one at a glance Label Description 1 Document feeder tray 2 Lid 3 Color graphics display 4 Control panel 5 802 11g wireless radio light HP Officejet 7400 series all in one only 6 Memory card slots and PictBridge camera port 7 Output tray HP Officejet 7300 7400 series all in one continued Label 8 Description Paper length guide 9 Output tray extender 10 Input tray 11 Paper width guide 12 Ethernet port and Ethernet indicator lights 13 Rear USB port 14 Power connection 15 Fax ports 1 LINE and 2 EXT 16 Note Control pa Rear clean out door The wireless radio on the HP Officejet 7400 series all in one is on by default The blue wireless radio light reflects the status of the wireless radio and therefore remains on while the radio is on If you connect your HP all in one using a USB or Ethernet cable turn the wireless radio off For information on turning off the wireless radio and the blue light see the Network Guide that came with your HP all in one nel overview This section describes the functions of the control panel buttons lights and keypad as well as the color graphics display i
63. press its number on the control panel or use the arrow buttons to highlight it and then press OK or Start Scan A preview image of the scan appears in the HP Scan window on the computer where you can edit it For more information about editing a preview image see the onscreen HP Image Zone Help that came with your software Make any edits to the preview image in the HP Scan window When you have finished click Accept The HP all in one sends the scan to the selected application For example if you chose the HP Image Zone it automatically opens and displays the image Scan an original network connected Follow these steps if your HP all in one is connected to one or more computers over a network 1 2 User Guide 3 Load the original face down on the right front corner of the glass In the Scan area press Scan To The Scan To menu appears listing various options Press 1 to choose Select Computer or use the arrow buttons to highlight it and then press OK The Select Computer menu appears listing computers connected to the HP all in one Note The Select Computer menu may list computers with a USB connection in addition to those connected through the network To select the default computer press OK To select another computer press its number on the control panel or use the arrow buttons to highlight your selection and then press OK To send the scan to an application on your computer choose your computer in the
64. printed or deleted from memory For information on printing or deleting faxes from memory see Reprint or delete the faxes in memory The default Backup Fax Reception setting is On To set backup fax reception from the control panel 1 2 3 4 Press Setup Press 5 and then press 5 again This displays the Advanced Fax Setup menu and then selects Backup Fax Reception Press W to select On or Off Press OK Use error correction mode Error Correction Mode ECM eliminates data that is lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion Phone charges are unaffected or might even be reduced on good phone lines On poor phone lines ECM increases sending time and phone charges but sends the data much more reliably The default setting is on Turn ECM off only if it increases phone charges substantially and you can accept poorer quality in exchange for reduced charges The following rules apply to ECM If you turn ECM off this applies only to faxes that you send This does not apply to faxes that you receive If you turn ECM off set the Fax Speed to Medium If the Fax Speed is set to Fast the fax will automatically be sent with ECM on For information on changing the Fax Speed see Set the fax speed If you send a fax in color the fax will be sent with ECM on regardless of the option currently set To change the ECM setting
65. products Radio products with the CE 0984 or CE alert marking comply with the R amp TTE Directive 1999 5 EC issued by the Commission of the European Community Note Low power radio LAN product operating in 2 4 GHz band for Home and Office environments In some countries regions using the product may be subject to specific restrictions as listed for specific countries regions below This product may be used in the following EU and EFTA countries regions Austria Belgium Denmark Finland Germany Greece Iceland Ireland Italy Liechtenstein Luxembourg Netherlands Norway Portugal Sweden Switzerland and United Kingdom For normal wireless LAN operation of this product only a limited band is available in France Channels 10 11 12 and 13 L Autorit de r gulation des t l communications ART has special regulations for hotspots allowing additional channels For more information including local rulings and authorization please see the ART website www art telecom fr User Guide 229 c e pe p c c o oO Chapter 19 Declaration of conformity European Economic Area The Declaration of Conformity in this document complies with ISO IEC Guide 22 and EN 45014 It identifies the product manufacturer s name and address and applicable specifications recognized in the European community HP Officejet 7300series declaration of conformity O DECLARATION OF CONFORMITY according to ISO IEC Gu
66. professional borderless prints 1 Insert the memory card into the appropriate slot on your HP all in one The status light next to the memory card slots lights up 2 Display a photo on the color graphics display and press OK to select it for printing A selected photo bears a checkmark Use lt or gt to move backward or forward 48 HP Officejet 7300 7400 series all in one through the photos one photo at a time Press and hold lt or gt to move rapidly through the photos Note You can also select photos by entering the index numbers of the photos you want to print Press the pound key to specify a range 21 30 Press OK when you finish entering the photo index numbers 3 Load photo paper face down in the back right corner of the input tray and adjust the paper guides Tip If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you 4 Inthe Photo area press Print Photos to print the selected photos as borderless prints Deselect photos You can deselect photos from the control panel gt Doone of the following Press OK to deselect the currently selected photo shown in the display Press Cancel to deselect all photos and return to the idle screen 7 3 z 2 x a ow gt Q as O et es a Q o Print photos from a PictBridge compatible digital camera The HP all in one supports the PictBridge standard which lets you connect any PictB
67. publishing software e Send photos to friends and relatives by scanning your favorite prints and including them in e mail messages e Create a photographic inventory of your house or office or archive treasured photos in an electronic scrapbook Note Scanning text also known as optical character recognition or OCR lets you bring the content of magazine articles books and other printed matter into your favorite word processor and many other programs as fully editable text Learning to do OCR right is important if you want to obtain the best results Do not expect scanned text documents to be letter perfect the first time you use your OCR software Using OCR software is an art that takes time and practice to master For more information about scanning documents especially documents containing both text and graphics see the documentation that came with your OCR software To use the scan features your HP all in one and computer must be connected and turned on The HP all in one software must also be installed and running on your computer prior to scanning To verify that the HP all in one software is running on a Windows PC look for the HP all in one icon in the system tray at the lower right side of the screen near the time On a Macintosh the HP all in one software is always running Note Closing the HP Windows system tray icon can cause your HP all in one to lose some of its scan functionality and result in the No Connection error mess
68. receive setting in your PC modem software your HP all in one will not be able to receive faxes Q gt o 7 x rs 6 Now you need to decide how you want the HP all in one to answer calls automatically or manually Ifyou set up the HP all in one to answer calls automatically it answers all incoming calls and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press the Auto Answer button until the light is on Ifyou set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off 7 Runa fax test For information see Test your fax setup If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case l Shared voice fax line with answering machine If you receive both voice calls and fax calls at the same phone number and you also have an answering machine that answers voice calls at this phone number connect your HP all in one as described in this section 90 HP Officejet 7300 7400 series all in one User
69. resolution The following resolution settings are available e Fine provides high quality text suitable for faxing most documents This is the default setting e Very Fine provides the best quality fax when you are faxing documents with very fine detail If you choose Very Fine be aware that the faxing process takes longer to complete and you can only send black and white faxes using this resolution If you send a color fax it will be sent using Fine resolution instead e Photo provides the best quality fax when sending photographs If you choose Photo be aware that the faxing process takes longer to complete When faxing photographs we recommend that you choose Photo e Standard provides the fastest possible fax transmission with the lowest quality This setting returns to the default setting after the job has been completed unless you set your changes as the default For information see Set new default settings To change the resolution from the control panel 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 3 Inthe Fax area press Menu This displays the Fax Menu Press 1 to select Resolution Press w to select a resolution setting and then press OK Press Start Fax Black OOA Note If you press Start Fax Color the fax will
70. scanning a photo directly onto a memory card inserted into your HP all in one Edit photos You have several different options for editing photos For more information see the section below specific to your operating system Edit photos using a Windows PC The graphic below shows two methods for editing photos using a Windows PC For more information see the list below the graphic 24 HP Officejet 7300 7400 series all in one A Edit a photo on your Windows PC using the HP Image Zone software B Edit a photo using the control panel on your HP all in one Edit photos using a Macintosh The graphic below shows three methods for editing photos using a Macintosh For more information see the list below the graphic A Edit a photo on your Macintosh using the HP Image Zone software Edit a photo on your Macintosh using the iPhoto software ie mol gt e o e no C Edit a photo using the control panel on your HP all in one User Guide 25 Chapter 4 Share photos You have several different options for sharing photos with friends and family For more information see the section below specific to your operating system Share photos using a Windows PC The graphic below shows several methods for sharing photos using a Windows PC For more information see the list below the graphic
71. see the printed guide that came with your two sided printing accessory Note If you turned the HP all in one off before clearing the paper jam turn it back on and then restart your print copy or fax job The automatic document feeder picks up too many pages or none at all Cause You need to clean the separator pad or rollers inside the automatic document feeder Pencil lead wax or ink can build up on the rollers and separator pad after extensive use or if you copy handwritten originals or originals that are heavy with ink e Ifthe automatic document feeder does not pick up any pages at all the rollers inside the automatic document feeder need to be cleaned e If the automatic document feeder picks up multiple pages instead of single sheets the separator pad inside the automatic document feeder needs to be cleaned Solution Load one or two sheets of unused plain white full size paper into the document feeder tray and then press Start Copy Black to pull the pages through the automatic document feeder The plain paper releases and absorbs residue from the rollers and separator pad Tip If the automatic document feeder does not pick up the plain paper try cleaning the front roller Wipe the roller with a soft lint free cloth dampened with distilled water If the problem persists or the automatic document feeder does not pick up the plain paper you can clean the rollers and separator pad manually Remove the face plate from
72. service mark of the U S EPA As an ENERGY STAR partner HP has determined that this product meets ENERGY STAR guidelines for energy efficiency For more information on ENERGY STAR guidelines go to the following website www energystar gov c e pe k 2 c o oO Paper use This product is suited for the use of recycled paper according to DIN 19309 Plastics Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product s life Material safety data sheets Material safety data sheets MSDS can be obtained from the HP website at www hp com go msds Customers without Internet access should contact their local HP Customer Care Center 224 HP Officejet 7300 7400 series all in one Recycling program HP offers an increasing number of product return and recycling programs in many countries regions as well as partnering with some of the largest electronic recycling centers throughout the world HP also conserves resources by refurbishing and reselling some of its most popular products This HP product contains the following materials that may require special handling at end of life e Mercury in the fluorescent lamp in the scanner lt 2 mg e Lead in the solder HP inkjet supplies recycling program HP is committed to protecting the environment The HP Inkjet Supplies Recycling Program is available in
73. share display in the HP Instant Share window Click Continue and follow the onscreen instructions 7 From the HP Instant Share services list select the service you want to use to send your scanned image Follow the onscreen instructions 9 From the HP Instant Share E mail service you can ou foe Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Share images using the HP Director Macintosh OS earlier than X v10 1 5 Note Macintosh OS 9 v9 1 5 and later and v9 2 6 and later are supported Macintosh OS X v10 0 and v10 0 4 are not supported Share images with anyone who has an e mail account Simply start the HP Director and open the HP Gallery Then create a new e mail message using an e mail
74. share photos Note For more information on using a memory card see Use a memory card or PictBridge camera To send photos immediately upon inserting your memory card 1 Make sure the memory card is inserted into the appropriate card slot on your HP all in one 2 Select one or more photos For more information on selecting photos see Use a memory card or PictBridge camera Note Movie file types might not be supported by the HP Instant Share service 3 Press HP Instant Share on the control panel of your HP all in one For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears Thumbnails of your photos appear in the Selection Tray For more information on the HP Image Zone see Use the HP Image Zone in the onscreen help For Macintosh users the HP Instant Share client application software opens on your computer Thumbnails of your photos appear in the HP Instant Share window D T v 5 a o 5S i 2 5 2 a fe n e User Guide 125 Chapter 12 Note If you are using a Macintosh OS earlier than X v10 1 5 including OS 9 v9 1 5 your photos are uploaded to the HP Gallery on your Macintosh Click E mail Send the photos as an e mail attachment by following the prompts on your computer screen 4 _ Follow the steps appropriate for your operating system If you are using a Windows based computer a From either the Control or Work areas of the HP Instant Share tab click
75. software to send the photos through the HP Instant Share service as an e mail to your friends or family B Share photos from your network connected HP all in one through the Internet to the HP Instant Share service where the photos are stored in an online photo album C Share photos from your network connected HP all in one through the Internet to the HP Instant Share service The HP Instant Share service can then send the photos to friends or family as an e mail or they can be sent to another network connected HP all in one Print photos You have several different options for printing photos For more information see the section below specific to your operating system Print photos using a Windows PC The graphic below shows several methods for printing photos using a Windows PC For more information see the list below the graphic ce me gt e 4 e n User Guide 27 Chapter 4 Print photos from your PictBridge compatible digital camera Print photos from your camera using a software application on your computer Print photos from a memory card using the control panel on the HP all in one oolp Print photos from a memory card by transferring photos to your Windows PC and printing them using the HP Image Zone software Print photos using a Macintosh The graphic below shows seve
76. sure the same memory card you used to print the proof sheet is still in the slot when you scan that proof sheet 2 Inthe Photo area press Proof Sheet and then press 2 This displays the Proof Sheet Menu and then selects Scan Proof Sheet The HP all in one scans the proof sheet and prints the selected photos Set photo print options From the control panel you can control how your HP all in one prints photos including paper type and size layout and more This section contains information on the following topics setting photo print options changing print options and setting new photo print option defaults You access and set photo print options from the Photo Menu available through the control panel Tip You can also use the HP Image Zone software to set photo print options For more information see the HP Image Zone Help 44 HP Officejet 7300 7400 series all in one Use the print options menu to set photo print options The Print Options menu gives you access to a variety of settings that affect the way photos print including number of copies paper types and more The default measurements and sizes vary according to country region 1 Insert a memory card into the appropriate slot on your HP all in one 2 Inthe Photo area press Menu The Photo Menu appears 3 Press 1 to access the Print Options menu and then press the number next to the setting you want to change Setting 1 Number of Copies Description Let
77. take from 20 to 40 minutes for both Windows and Macintosh computers There are three methods to uninstall the software on a Windows computer To uninstall from a Windows computer method 1 1 Disconnect your HP all in one from your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 2 On the Windows taskbar click Start Start Programs or All Programs XP Hewlett Packard HP Officejet 7300 7400 series all in one uninstall software 3 Follow the onscreen instructions 4 If you are asked whether you would like to remove shared files click No Other programs that use these files might not work properly if the files are deleted 5 Restart your computer c 2 5 k a c 5 fe N S Q 3 2 176 HP Officejet 7300 7400 series all in one User Guide Note It is important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 6 To reinstall the software insert the HP all in one CD ROM into your computer s CD ROM drive and follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one 7 After the software is installed connect the HP all in one to your computer 8 Press the On button to turn the HP all in one on After connecting and turning on your HP all in one you might have to w
78. the link or icon of the service you want to use to send your photos Note If you click See All Services you can choose from among all of the services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area b Click Next and follow the onscreen instructions If you are using a Macintosh a Make sure the photos you want to share display in the HP Instant Share window Use the button to remove photos or the button to add photos to the window b Click Continue and follow the onscreen instructions c From the HP Instant Share services list select the service you want to use to send your photos d Follow the onscreen instructions 5 From the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you h
79. the DPOF file for photo layout and number of copies override those of your HP all in one The DPOF file is stored by the digital camera on a memory card and specifies the following information e Which photos to print The quantity of each photo to print Rotation applied to a photo Cropping applied to a photo Index printing thumbnails of selected photos To print camera selected photos 1 Insert the memory card into the appropriate slot on your HP all in one If there are DPOF tagged photos the Print DPOF Photos prompt appears on the color graphics display 2 Doone of the following Press 1 to print all DPOF tagged photos on the memory card Press 2 to bypass DPOF printing Use the slide show feature You can use the Slide Show option on the Photo Menu to view all the photos ona memory card as a slide show 50 HP Officejet 7300 7400 series all in one This section contains information on the following topics viewing or printing photos in a slide show and changing the speed of a slide show View or print photos in a slide show You can view or print photos displayed in a slide show using the Slide Show feature of the HP all in one To view a slide show 1 Insert the memory card into the appropriate slot on your HP all in one The status light next to the memory card slots lights up 2 Inthe Photo area press Menu to display the Photo Menu 3 Press 4 to start the slide show 4 Press Cancel to end the slide sh
80. the front of the automatic document feeder to access the pick assembly inside the automatic document feeder clean the rollers or separator pad and then reattach the face plate as described in the following procedures To remove the face plate from the front of the automatic document feeder 1 Remove all originals from the document feeder tray Tip You might find it easier to work with the automatic document feeder if you first remove the document feeder tray 2 Lift the cover of the automatic document feeder as shown in Figure 1 a fe c o 7 gt e e co z e 3 e 5 User Guide 193 Chapter 16 Figure 1 3 Lift the lid on the HP all in one as if you were loading an original on the glass Figure 2 shows the lid open and the location of a notch 1 near the top right edge of the lid backing 2 Figure 3 5 Keep your fingers in the notch as you lower the lid back down until the lid is almost closed c a 5 3 p D c N 2 Q 3 s 194 HP Officejet 7300 7400 series all in one 6 Push against the top of the face plate 1 with your thumb as you pull the bottom away from the right side of the HP all in one with your fingers as shown in Figure 4 Use a slight twisting motion to help release the face plate on the right side Warning Do not pull the face plate all the way off yet There is a plastic catch on the far left inside
81. the unique name you assigned to your device Reset your HP Instant Share device settings to factory defaults ce o oO ais v a gt w Ss 2 gt w ey oO ei o 4 e oO To set HP Instant Share options 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 to select HP Instant Share Options The Instant Share Options menu appears on the color graphics display 3 Use the A and yw arrows to highlight the option you want to access Options are described in the table below Instant Share Options Receive Options Selecting Receive Options lets you choose whether your HP all in one will receive a collection of images from any sender who has a valid HP Passport account Open mode or a specified group of senders Private mode The default is set to Open receive from any sender For more information see Receive from a specified group of senders Private mode and Receive from any sender Open mode Auto Checking Selecting Auto Checking lets you decide whether or not your HP all in one checks the HP Instant Share service at predetermined intervals for new messages If auto checking is set to On an icon displays on the color graphics display to let you know when an image collection has been received The icon is described in the HP all in one overview For more information see To preview images before printing a
82. types For information on changing paper settings see the onscreen HP Image Zone Help Note Not all paper sizes and paper types are available with all the functions on the HP all in one Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application They are not available for copying faxing or printing photos from a memory card or digital camera Papers that are only available for printing from a software application are indicated as such below HP Officejet 7300 7400 series all in one Paper Tips HP papers e HP Premium Paper Locate the gray arrow on the nonprinting side of the paper and then slide the paper into the input tray with the arrow side facing up e HP Premium Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the input tray first Note The HP all in one might not automatically detect transparency film if it is loaded incorrectly or if you use transparency film other than HP transparency film For best results set the paper type to transparency film before printing or copying onto transparency film e HP Iron On Transfers Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until you are ready to use them Locate the blue stripe on the nonprinting side
83. userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Send images using the HP Instant Share client application software Macintosh OS X v10 1 5and later Note Macintosh OS X v10 2 1 and v10 2 2 are not supported Use the HP Instant Share client application to share images with friends and relatives Simply open the HP Instant Share window select the images you want to share and forward the images using the HP Instant Share E mail service Note For more information on using the HP Instant Share client application software see the onscreen HP Image Zone Help To use the HP Instant Share client application 1 Select the HP Image Zone icon from the Dock The HP Image Zone opens on your desktop 2 Inthe HP Image Zone click the Services button at the top of the window A list of applications appears in the lower part of the HP Image Zone 3 Choose HP Instant Share from the list of applications The HP Instant Share client application software opens on your computer 4 Use the button to add an image to the window or the button to remove an image re D o T v 5 a n S i 2 x a fe n e User Guide 129 Chapter 12 Note For more information on using the HP Instant Share client application software see the onscreen HP Image Zone Help Make sure the images you want to
84. you switch print jobs For information on loading paper in an accessory read and follow the instructions that came with the accessory By default the lower paper tray is selected If you want to change the default paper tray use the following procedure n o gt o h ow x h oO ov o c p 2 To select an input tray from the control panel 1 Press Tray Select and then press 3 This displays the Select Function menu and then selects Fax Print 2 Doone of the following To use the main paper tray for printing faxes press 1 This selects Upper Tray To use the optional 250 Sheet Plain Paper Tray for printing faxes press 2 This selects Lower Tray 3 Press OK The HP all in one uses this setting to print all future faxes User Guide 117 Chapter 11 Set the paper size for received faxes You can select the paper size for received faxes The paper size you select should match what is loaded in your input tray Faxes can be printed on letter A4 or legal paper only Note If an incorrect paper size is loaded in the input tray when a fax is received the fax does not print and an error message appears on the color graphics display Load letter A4 or legal paper and then press OK to print the fax Press Setup 2 Press 4 and then press 5 This displays the Basic Fax Setup menu and then selects Fax Paper Size 3 Press w to highlight an option and then press OK Set tone or pulse dia
85. your HP all in one is connected to a network and has direct Internet access that is it does not rely on your computer for an Internet connection you have full access to the HP Instant Share features offered through your device These features include the ability to send and receive images as well as remote print to your HP all in one A description of each feature follows Note Images can be photos or scanned text Either can be shared with friends and relatives using your HP all in one and HP Instant Share HP Instant Share Send HP Instant Share Send lets you send images from your HP all in one to a destination of your choice by means of the HP Instant Share service You can also send images from the HP Image Zone software installed on your computer The destination you set up can be an e mail address a friend or relative s network connected device an online photo album or an online photo finishing service Availability of services varies by country region For more information see Send images directly from your HP all in one Note A network connected device is an HP All in One that offers HP Instant Share and accesses the Internet through a home network or other configuration that does not require a computer for access If a device is network connected and connected to a computer through a USB cable the network connection has preeminence The symbol for network connectiv
86. 1 Make sure the memory card is inserted into the appropriate card slot on your HP all in one 2 Select one or more photos For more information on selecting photos see Use a memory card or PictBridge camera Note Movie file types might not be supported by the HP Instant Share service 3 From the control panel of your HP all in one press HP Instant Share The Share Menu appears on the color graphics display The Share Menu displays the destinations you created on the HP Instant Share service For more information see Create destinations 4 Use the A and W arrows to highlight a destination to which you want to send your photos 5 Press OK to select the destination and send your photos Note You can also use the Menu button in the Photo area on the control panel to send images from your memory card For more information see Use a memory card or PictBridge camera 136 HP Officejet 7300 7400 series all in one To insert the memory card and send photos at a later time 1 Insert the memory card into the appropriate slot on your HP all in one After a period of time the HP all in one will go into idle mode The HP all in one is in idle mode when the idle screen appears on the color graphics display 2 When you are ready to send the photos press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 3 Press 1 to select Send The Send from Where menu appears 4 Pres
87. 1200 Color up to 0 8 1200 by 1200 1200 by 1200 Normal Black up to 9 8 600 by 600 600 by 1200 Color up to 5 7 600 by 600 600 by 1200 Fast Black up to 30 300 by 300 600 by 1200 Color up to 20 600 by 300 600 by 1200 Fax specifications 222 Walk up black and white and color fax capability Up to 130 speed dials varies by model Up to 150 page memory varies by model based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution will take longer and use more memory Manual multiple page fax Automatic redial up to five times Confirmation and activity reports CCITT ITU Group 3 fax with Error Correction Mode 33 6 Kbps transmission 3 seconds per page speed at 33 6 Kbps based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution take longer and use more memory Ring detect with automatic fax answering machine switching HP Officejet 7300 7400 series all in one Photo dpi Fine dpi Standard dpi Black 200 by 200 200 by 200 200 by 100 Color 200 by 200 200 by 200 200 by 200 Memory card specifications e Maximum recommended number of files on a memory card 1 000 e Maximum recommended individual file size 12 megapixel maximum 8 MB maximum e Maximum recommended memory card size 1 GB solid state only Note Approaching any of the recommended maximums on a memory card might cause the performance of the HP all in one to be slower t
88. 2 and then press 1 This displays the Print Report menu and then selects Fax Report Setup 3 Press 5 and then press OK This selects Send Only Every time you send a fax the HP all in one will print a confirmation report informing you whether the fax was sent successfully or not Note If you select Send Only you will not receive printed reports if there are errors while the HP all in one is receiving faxes Print the Fax Log to view any receive errors For more information on printing the Fax Log see Generate reports manually Send two sided originals 104 If you have an HP two sided printing accessory installed you can send two sided originals For information on loading paper in your accessory read and follow the instructions that came with the accessory This feature is only supported for sending black and white faxes It is not available if you are sending color faxes Tip You can also print received faxes on both sides of the page For more information see Set up the HP all in one to print single or two sided faxes 1 Load your originals face up in the document feeder tray with the top of the page on the left Note Your originals must be loaded in the document feeder tray sending two sided originals is not supported when sending a fax from the glass N Enter the fax number by using the keypad 3 Inthe Fax area press Menu and then press 3 This displays the Fax Menu and then selects Two Sided Send Black Only
89. 474 6836 User Guide 151 fe S a i a a i mo z z a 415 Maintain your HP all in one The HP all in one requires little maintenance Sometimes you might want to clean the glass and lid backing to remove surface dust and ensure that your copies and scans remain clear You will also need to replace align or clean your print cartridges occasionally This chapter provides instructions for keeping your HP all in one in top working condition Perform these simple maintenance procedures as necessary Clean the HP all in one Fingerprints smudges hair and other debris on the glass or lid backing slow down performance and affect the accuracy of special features such as Fit to Page To ensure that your copies and scans remain clear you might need to clean the glass and lid backing You might also want to dust the exterior Clean the glass Dirty glass from fingerprints smudges hair and dust slows down performance and affects the accuracy of features such as Fit to Page 1 Turn off the HP all in one unplug the power cord and raise the lid Note When you unplug the power cord the date and time are erased You will need to reset the date and time later when you plug the power cord back in Any faxes stored in memory are also erased 2 Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner Warning Do not use abrasives acetone benzene or carbon tetrachloride on the glass th
90. 5 seconds of silence with no background noise Try to receive a fax again Note Some digital answering machines might not retain the recorded silence at the end of your outgoing message Play back your outgoing message to check e If your HP all in one shares the same phone line with other types of phone equipment such as an answering machine a PC modem or multi port switch box the fax signal level might be reduced This can cause problems during fax reception a fe c 2 O 7 gt e e Co 5 e 3 e 5 User Guide 185 c 5 E p a c 5 fe N S Q 3 2 Chapter 16 186 To find out if other equipment is causing a problem disconnect everything except the HP all in one from the phone line and then try to receive a fax If you can receive faxes successfully without the other equipment one or more pieces of the other equipment is causing problems try adding them back one at a time and receiving a fax each time until you identify which equipment is causing the problem If you have a special ring pattern for your fax phone number using a distinctive ring service through your telephone company make sure that the Answer Ring Pattern feature on your HP all in one is set to match For example if the telephone company has assigned your fax number a double ring pattern make sure Double Rings is selected as the Answer Ring Pattern setting For information on
91. 7 Color graphics display View menus photos and messages The color graphics display is stationary on this device Color graphics display icons The following icons appear at the bottom of the color graphics display to provide important information about your HP all in one Some of the icons appear only if your HP all in one has wireless network capability Icon Purpose Shows that a print cartridge is nearly empty The color on f Oo Q the bottom of the icon corresponds to the color on the top of the print cartridge For example the green icon represents the cartridge that has green on top which is the tri color print cartridge Shows the ink level of the print cartridge represented by the vy color of the icon This example shows the gray photo print lt cartridge Left shows that there is a wired connection a Right shows that there is no wired connection Shows that the HP all in one has wireless networking capability but there is currently no wireless network connection This is for infrastructure mode only HP Officejet 7400 series all in one only Shows that there is an ad hoc wireless network connection HP Officejet 7400 series all in one only A Shows the signal strength of the wireless network p p connection This is for infrastructure mode only HP Officejet 7400 series all in one only op K 6 HP Officejet 7300 7400 series all in one contin
92. 7300 7400 series all in one Case B Set up your HP all in one with DSL If you have a DSL service through your telephone company use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP all in one The DSL filter removes the digital signal that can interfere with your HP all in one from communicating properly with the phone line DSL might be called ADSL in your country region Caution If you have a DSL line and you do not connect the DSL filter you will not be able to send and receive faxes with your HP all in one dnjas xey Back view of the HP all in one 1 Telephone wall jack 2 DSL filter and cord supplied by your DSL provider 3 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with DSL 1 Obtain a DSL filter from your DSL provider 2 Using the phone cord supplied in the box with your HP all in one connect one end to the open port on the DSL filter then connect the other end to the port labeled 4 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office 3 Connect the DSL filter cord to the telephone wall jack 4 Run a fax test For information see Tes
93. CONTRACT TORT OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES 217 w o gt Con lt 5 e 3 9 fa fe 3 i gt E i pai z Chapter 18 Local law This Limited Warranty Statement gives the Customer specific legal rights The Customer may also have other rights which vary from state to state in the United States from province to province in Canada and from country region to country region elsewhere in the world To the extent this Limited Warranty Statement is inconsistent with local law this Statement shall be deemed modified to be consistent with such local law Under such local law certain disclaimers and limitations of this Statement may not apply to the Customer For example some states in the United States as well as some governments outside the United States including provinces in Canada may Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer for example the United Kingdom Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations or Grant the Customer additional warranty rights specify the duration of implied warranties which the manufacturer cannot disclaim or not allow limitations on the duration of implied warranties FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND THE TERMS IN THIS LIMITED WARRANTY STATEMENT EXCEPT TO THE
94. Copy Black or Start Copy Color n o s 5 B2 2 gt 2 e s o lt o a 2 o Tip If any of the following occur turn off Text enhancement by selecting Photo or None Stray dots of color surround some text on your copies Large black typefaces look splotchy not smooth Thin colored objects or lines contain black sections Horizontal grainy or white bands appear in light to medium gray areas 64 HP Officejet 7300 7400 series all in one Enhance light areas of your copy You can use Photo enhancements to enhance light colors that might otherwise appear white You can also use Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements e Stray dots of color surround some text on your copies e Large black typefaces look splotchy not smooth e Thin colored objects or lines contain black sections e Horizontal grainy or white bands appear in light to medium gray areas To copy an overexposed photo 1 Make sure you have paper loaded in the input tray 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 In the Copy area press Menu This displays the Copy Menu 4 Press A to highlight Enhancements and then press OK This displays the Enhancements menu 5 Press w to highlight the Photo enhancement setting and then press OK
95. EXTENT LAWFULLY PERMITTED DO NOT EXCLUDE RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED HP PRODUCTS TO SUCH CUSTOMERS Limited warranty information for EU countries regions 218 Listed below are the names and addresses of the HP entities which grant HP s Limited Warranty manufacturer s warranty in EU countries regions You may also have statutory legal rights against the seller on the basis of the purchase agreement in addition to the manufacturer s warranty which are not restricted by this manufacturer s warranty Belgique Luxembourg Ireland Hewlett Packard Belgium SA NV Hewlett Packard Ireland Ltd Woluwedal 100 30 Herbert Street Boulevard de la Woluwe IRL Dublin 2 B 1200 Brussels Danmark Nederland Hewlett Packard A S Hewlett Packard Nederland BV Kongevejen 25 Startbaan 16 DK 3460 Birkeroed 1187 XR Amstelveen NL France Portugal Hewlett Packard France Hewlett Packard Portugal Sistemas de 1 Avenue du Canada Inform tica e de Medida S A Zone d Activite de Courtaboeuf Edificio D Sancho F 91947 Les Ulis Cedex Quinta da Fonte Porto Salvo 2780 730 Paco de Arcos P Oeiras Deutschland Osterreich Hewlett Packard GmbH Hewlett Packard Ges m b H HP Officejet 7300 7400 series all in one User Guide continued Herrenberger StraRe 110 140 Lieblgasse 1 D 71034 B blingen A 1222 Wien Espa a Suomi Hewlett Packard Espa ola S A Carrete
96. For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP all in one to a computer with one phone port You will need to purchase a parallel splitter in order to send and receive faxes successfully and use your PC modem Do not use a 2 line phone splitter or a serial splitter You will also need three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store that carries phone accessories e f your computer has two phone ports see Set up your HP all in one to a computer with two phone ports dnjas xe4 Set up your HP all in one to a computer with one phone port This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port User Guide 87 Q 7 x rs Chapter 10 88 Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Oo a wWly Computer with modem Phone cord supplied in the box with your
97. Guide Back view of the HP all in one Telephone wall jack IN port on your answering machine OUT port on your answering machine Telephone optional Answering machine Oa R wW mM Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with a shared voice fax line with answering machine 1 2 NO Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Unplug your answering machine from the telephone wall jack and connect it to the port labeled 2 EXT on the back of your HP all in one Note If you do not connect your answering machine directly to your HP all in one fax tones from a sending fax machine might be recorded on your answering machine and you probably will not be able to receive faxes with your HP all in one Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one A Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enou
98. HP Image Print OS X HP Image Zone 13 HP Image Zone button Windows 11 HP Instant Share 128 129 139 Macintosh 11 14 129 overview 10 sendimages 139 Windows 10 128 HP Instant Share access list 134 auto checking 142 auto print 134 142 cancel print jobs 145 cancel sending images 139 connection errors 199 connection lost 202 destination file 137 destinations 133 190 destinations not authorized 202 e mail images from HP Image Zone network 139 e mail photos from a memory card 51 e mail photos from a memory card USB 125 e mail photos from memory card network 136 234 e mail photos from the HP Image Zone USB 128 e mail scans 70 Error Report 204 file corrupted 204 file size exceeded 204 generalerrors 198 HP Image Zone 128 139 HP remote printing 133 146 icons 7 login failed 203 manage account 147 manually print images 143 menu 9 menu button 4 minimum install 188 online albums 51 Open mode 132 134 141 Options menu 147 overview 124 131 preview images 143 printimages 142 print options 144 Private mode 132 134 141 quality prints 51 receive from allowed senders 141 receive from any sender 141 receive images 132 140 remove images 145 scanimages 70 send images 70 125 131 135 202 send images network 52 send images USB 51 send images from HP image Zone USB 128 send photos from a memory card network 136 send photos from a memory card USB 125 send scan
99. IL W TF4vy SVORBHE CDUCTCMRLTR SL 3 EO TOORED 5 BHA AORE DEARRAILA LCERTFEO SOBA LLBAGEMDBRVOLCEMBELEEIL ROBRANSH WADPEFSL ese BACa Lyk NWyd khRASH TEL 0120 014121 Notice to users in Italy License required for use Verify with your dealer or directly with General Direction for Frequency Planning and Management Direzione Generale Pianificazione e Gestione Frequenze E necessaria una concessione ministeriale anche per luso del prodotto Verifici per favore con il proprio distributore o direttamente presso la Direzione Generale Pianificazione e Gestione Frequenze Notice to users in France For 2 4 GHz Wireless LAN operation of this product certain restrictions apply This equipment may be used indoor for the entire 2400 2483 5 MHz frequency band channels 1 13 For outdoor use only 2454 2483 5 MHz frequency band channels 10 13 may be used For the latest requirements see www art telecom fr Pour une utilisation en rseau sans fil 2 4 GHz de ce produit certaines restrictions s appliquent cet appareil peut tre utilis l intrieur des btiments sur toute la bande de frquences 2400 2483 5 MHz canaux 1 13 Pour une utilisation l extrieur des btiments seule la partie 2454 2483 5 MHz canaux 10 13 peut tre utilise Pour connatre les dernires rglementations en vigueur consultez le site Web www art telecom fr 4 oO 2 7 Qo 2 z 3 3 v faa fe 53 Notice to users in the European Economic Area wireless
100. If the connector type on your shared telephone equipment modems phones and answering machines does not allow a physical connection to the 2 EXT port on your HP all in one and instead must be connected at the telephone wall jack you probably have a serial type telephone system Check the table below to make sure that your country region does not appear in this list If you are unsure which kind of telephone system you have serial or parallel check with your telephone company This type of phone system uses a 4 wire phone cord to connect the HP all in one to the telephone wall jack e If your country region is listed in the table you probably have a parallel type telephone system This type of phone system uses a 2 wire phone cord to connect the HP all in one to the telephone wall jack Q 2 x r Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela Vietnam Tip You can also check the end of the phone cord that came in the box with your HP all in one If the phone cord appears to have two wires you have a 2 wire phone cord If the phone cord has four wires you have a 4 wire phone cord The graphic below shows the differences between the phone cords 76 HP Officejet 7300 7400 series all in one
101. Language amp Country Region A list of languages appears You can scroll through the list of languages by pressing the A and arrows 3 When your language is highlighted press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press A or W to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region 6 When prompted press 1 for Yes or 2 for No Print a Self Test Report to confirm the language and country region 1 Press Setup 2 Press 1 and then press 4 This selects Print Report and then selects Self Test Report received a message on the color graphics display to align the print cartridges Solution The HP all in one prompts you to align cartridges every time you install a new print cartridge For more information see Align the print cartridges Note If you remove and reinstall the same print cartridge the HP all in one will not prompt you to align the print cartridges The HP all in one remembers the alignment values for that print cartridge so you do not need to realign the print cartridges I received a message on the color graphics display that the print cartridge alignment failed c 2 5 k a c 5 fe N S Q 3 2 Cause The incorrect type of paper is loaded in the input tray 170 HP Officejet 7300 7400 series all in one Solution If you have colored paper l
102. Later If you select Print Now the images in the collection are printed If you select Print Later information about the collection is displayed in the Received collections list The following sections describe how to print received images set print size and related print options and cancel print jobs Automatically print received images A collection of images received from an allowed sender with auto print privileges will automatically print to your HP all in one if auto checking is enabled on your device To automatically print received images 1 Add a sender to the HP Instant Share access list and grant him auto print privileges For more information see Use the HP Instant Share access list 2 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 3 Press 3 and then press 2 This displays the Instant Share Options menu and then selects Auto Checking The Auto Checking menu appears 4 Press 1 to select On With Auto Checking On your HP all in one periodically queries the HP Instant Share service to see if you have received an image collection If a collection is detected and it is from a sender with permission to auto print it is downloaded to your device and printed 142 HP Officejet 7300 7400 series all in one Note To query the HP Instant Share service manually press HP Instant Share and then press 2 to select Receive from the HP Instant Share
103. O O H ONJ Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with one phone port 1 User Guide Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port Unplug your answering machine from the telephone wall jack and connect it to the parallel splitter on the side with two phone ports Note If you do n
104. P Director menu In the Dock click the HP Director icon for your device The HP Director menu appears Note If you install several HP devices of different kinds for example an HP all in one a camera and an HP scanner an HP Director icon for each kind of device is displayed in the Dock However if you install two of the same kind of device for example you may have a laptop that you connect to two different HP all in one devices one at work and one at home only one HP Director icon is displayed in the Dock e Macintosh OS 9 The HP Director is a standalone application that must be opened before its features can be accessed Use one of the following methods to open the HP Director Double click the HP Directorr alias on the desktop Double click the HP Director alias in the Applications Hewlett Packard HP Photo and Imaging Software folder The HP Director displays only the task buttons that pertain to the selected device Note The icons in the table below might appear differently on your computer The HP Director menu is customized to display feature icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not display 14 HP Officejet 7300 7400 series all in one Device Tasks Icon Purpose Unload Images Use this feature to transfer images from a memory card to your computer Note Macintosh O
105. P all in one is immediately ready to respond to your request When the HP all in one has not been used within that specified period it turns the light bulb off to preserve power You can exit this mode by pressing any button on the control panel Your HP all in one is automatically set to enter power save mode after 12 hours Follow these steps if you want the HP all in one to enter this mode earlier 1 Press Setup 2 Press 7 then press 2 This displays the Preferences menu and then selects Set Power Save Mode Time 3 Press w to select the appropriate time then press OK 164 HP Officejet 7300 7400 series all in one You can choose 1 4 8 or 12 hours for the power save time Set the prompt delay time The Prompt Delay Time option allows you to control the amount of time that passes before a message prompts you to take further action For example if you press Menu in the Copy area and the prompt delay time passes without you pressing another button the message Press START COPY to copy Press Number or OK to select appears in the color graphics display You can choose Fast Normal Slow or Off If you select Off hints will not appear on the color graphics display but other messages such as low ink warnings and error messages will still appear 1 Press Setup 2 Press 7 then press 3 This displays the Preferences menu and then selects Set Prompt Delay Time 3 Press w to select a delay time then press OK Restore the factory d
106. P support for assistance Sl e c 2 e 7 gt e e Q 5 e 3 e 5 User Guide 205 c 5 E k a is 5 fe lt o S Q 3 2 Chapter 16 206 7 After your HP all in one restarts an update complete screen appears on your computer Your device is updated It is now safe to use your HP all in one Device update Macintosh The device update installer provides a means to apply updates to your HP all in one as follows 1 2 Use your Web browser to download an update for your HP all in one from www hp com support Double click the downloaded file The installer opens on your computer Follow the onscreen prompts to install the update to your HP all in one Restart the HP all in one to complete the process HP Officejet 7300 7400 series all in one 17 Get HP support Hewlett Packard provides Internet and phone support for your HP all in one This chapter provides information on how to get support from the Internet contact HP customer support access your serial number and service ID call in North America during warranty call HP Japan customer support call HP Korea customer support call elsewhere in the world call Australia post warranty and prepare your HP all in one for shipment If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product you can contact one of the HP support servic
107. Paper or HP Premium Plus Photo Paper e Envelopes Banner paper e Transparency film other than HP Premium Inkjet Transparency Film or HP Premium Plus Inkjet Transparency Film e Multiple part forms or label stock Load paper This section describes the procedure for loading different types and sizes of paper into your HP all in one for your copies printouts or faxes Tip To help prevent rips wrinkles and curled or bent edges store all paper flat in a resealable bag If the paper is not stored properly extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all in one Load full size paper You can load many types of letter A4 or legal paper into the main input tray of your HP all in one Tip If you have the optional HP 250 Sheet Plain Paper Tray installed you can load an additional 250 sheets of plain letter or A4 paper into the lower tray 32 HP Officejet 7300 7400 series all in one To load full size paper in the main input tray Remove the output tray and slide the paper width and paper length guides to their outermost positions 1 User Guide Tap a stack of paper on a flat surface to align the edges and then check the paper for the following Make sure it is free of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type Insert the stack of paper into the input tray with the short edge forwa
108. Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set Language amp Country Region A list of languages appears You can scroll through the list of languages by pressing the A and W arrows 3 When your language is highlighted press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press A or w to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region e c z o 7 ey e gt Q z a e 3 v e gt User Guide 169 Chapter 16 6 When prompted press 1 for Yes or 2 for No Print a Self Test Report to confirm the language and country region 1 Press Setup 2 Press 1 and then press 4 This selects Print Report and then selects Self Test Report The wrong measurements are showing in menus on the color graphics display Solution You may have selected the incorrect country region when setting up your HP all in one The country region you select determines the paper sizes shown on the color graphics display To change the country region you must first set the default language again Usually you set the language and country region when you first set up the HP all in one However you can change these settings at any time by using the following procedure 1 Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set
109. Q 3 2 178 HP Officejet 7300 7400 series all in one If you are still experiencing faxing problems continue with the following sections for more troubleshooting help The fax test failed If you ran a fax test and the test failed review the report for basic information about the error For more detailed information check the report to see which part of the test failed and then navigate to the appropriate topic in this section for information e The fax hardware test failed The fax connected to active telephone wall jack test failed The phone cord connected to correct port on fax test failed The fax line condition test failed The dial tone detection test failed The fax hardware test failed Solution e Turn off the HP all in one by using the On button located on the control panel and then unplug the power cord from the back of the HP all in one After a few seconds plug the power cord back in and turn the power on Run the test again If the test fails again continue reviewing the troubleshooting information in this section e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem e If you are running the test from the Fax Setup Wizard make sure the HP all in one is not busy completing another task such as receiving a fax or making a copy Check the color graphics display for a message indicating that the HP all in one is busy If it is busy wait until it is f
110. RE RIEL T EA SHS CREME eS SRMOTCERHVET ANY RUA SIE THE LU YRUSLT RSL Notice to users in Korea MSAt AZB 7171 ol 717 2 HASSOS AA Ae SSS HE 7 FARAUME SE PE AHAN ASS UAUC Regulatory notices for wireless products This section contains regulatory information pertaining to wireless products Note a l attention des utilisateurs Canadien notice to users in Canada For Indoor Use This digital apparatus does not exceed the Class B limits for radio noise emissions from the digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications The internal wireless radio complies with RSS 210 of Industry Canada For Indoor Use Le pr sent appareil num rique n met pas de bruit radio lectrique d passant les limites applicables aux appareils num riques de la classe B prescrites dans le R glement sur le brouillage radio lectrique dict par le minist re des Communications du Canada Le composant RF interne est conforme a la norme CDN 210 d Industrie Canada c e k T c Oo oO 228 HP Officejet 7300 7400 series all in one ARIB STD T66 Japan COMBOMAARMECL BHLUVYVUSOHX BS ERAKBOlED LORE 1 VS CHA ENTS BHAMIIFAOBARRED REETA RRA RURE DEARRE RHEBLEURRE MBA SN TET 1 COMBAGAT SHIIC I lt CRRA AOBNRRARUBREDEA FG OVER SNC amp EHEBLT RSL 2 A CORBD FRA AORAR H L CERFEOS AMR ELEGSICIL RPA EAARMERET SH RCERORRHE GRILLE E TEEKATTE HAH OLKOOMES BA
111. S 9 Image transfer from a memory card to your computer is not supported over a network Scan Picture Use this feature to scan an image and display it in the A HP Gallery Ce Scan Document Use this feature to scan text and display it in the selected destination text editing software program 7 g prog Note Availability of this feature varies by country region Make Copies Use this feature to make a copy in black and white or color Manage and Share Icon Purpose HP Gallery Use this feature to display the HP Gallery to view and edit Be images In addition to the HP Gallery feature several menu items without icons allow you to select other applications on your computer change feature settings on your HP all in one and access the onscreen help The following table explains these items Manage and Share Feature Purpose More Applications Use this feature to select other applications on your computer HP on the Web Use this feature to select an HP website HP Help Use this feature to select a source for help with your HP all in one Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy User Guide 15 x v 5 T e e lt lt K pm 2 o i e E ke S it 2 Find more information A variety of resources both printe
112. Unplug the power cord from the back of the HP all in one Connection errors Use this section to solve the following errors generated when your HP all in one fails to connect to the HP Instant Share service No network connection See documentation Solution Wired network Network cables are loose or disconnected Incomplete or incorrect network connections prevent devices from communicating with each other and generate problems in your network Check cable connections from the HP all in one to your gateway router or hub to ensure connections are secure If these connections are secure check your remaining cables to ensure connections are secure Make sure none of the cables are crushed or damaged Check all of the following connections power cords cables between the HP all in one and the hub or router cables between the hub or router and your computer and if applicable cables to and from your modem or Internet connection If the connections mentioned above are secure connect the cable to the HP all in one to a working part of the network to verify the cable is bad or swap out remaining cables one at a time until you replace the malfunctioning cable Note You can also launch the HP Director from the desktop on your computer and click Status A dialog box appears on the computer stating whether or not the HP all in one is connected Solution Wireless Network There is some sort of interference The HP all in one
113. When you receive a low ink warning message on the color graphics display make sure you have a replacement print cartridge available You should also replace the print cartridges when you see faded text or if you experience print quality issues related to the print cartridges Tip You can also use these instructions to replace the black print cartridge with a photo or gray photo print cartridge for printing high quality color or black and white photos To find out the reorder number for all the print cartridges that your HP all in one supports see Order print cartridges To order print cartridges for your HP all in one go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page To replace the print cartridges 1 Make sure the HP all in one is on Warning If the HP all in one is off when you lift the print carriage access door to access the print cartridges the HP all in one will not release the cartridges for changing You might damage the HP all in one if the print cartridges are not docked safely on the right side when you try to remove them 2 Open the print carriage access door by lifting from the front center of the device until the door locks into place The print carriage is on the far right side of the HP all in one ct ro a a I b e gt i f 1 Print carriage access door 2 Prin
114. a User Guide 49 Chapter 6 Tip If your digital camera is an HP model that does not support PictBridge you can still print directly to the HP all in one Connect the camera to the USB port on the back of the HP all in one instead of to the camera port This works with HP digital cameras only Print the current photo You can use the Print Photos button to print the photo currently being viewed on the color graphics display 1 Insert the memory card into the appropriate slot on your HP all in one 2 Navigate to a photo you want to print 3 Inthe Photo area press Print Photos to print the photo using the current settings Print a DPOF file The Digital Print Order Format DPOF is an industry standard file that can be created by some digital cameras Camera selected photos are photos you marked for printing with your digital camera When you select photos with your camera the camera creates a DPOF file that identifies which photos have been tagged for printing Your HP all in one can read the DPOF file from the memory card so you do not have to reselect the photos to print fe a 2 a 3 5 ps S 2 e o Note Not all digital cameras allow you to tag your photos for printing See your digital camera documentation to see if it supports DPOF Your HP all in one supports DPOF file format 1 1 When you print camera selected photos the HP all in one print settings do not apply the settings in
115. a black and white fax into memory and then send the fax from memory This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable The HP all in one scans the originals into memory and sends them once it is able to connect to the receiving fax machine After the HP all in one scans the pages into memory you can immediately remove the originals from the document feeder tray 1 Load your originals face up in the document feeder tray with the top of the page on the left Note Load your originals in the document feeder tray and not on the glass This feature is not supported if you load your originals on the glass 2 Inthe Fax area press Menu This displays the Fax Menu 3 Press 4 to select Scan and Fax 4 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 5 Press Start Fax Black Note If you press Start Fax Color the fax will be sent in black and white and a message appears on the color graphics display The HP all in one scans the originals into memory and sends the fax when the receiving fax machine is available Send a fax using monitor dialing Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing It also allows you to
116. a photo position the photo on the glass so the long edge of the photo is along the front edge of the glass In the Copy area press Menu and then press 3 This displays the Copy Menu and then selects Paper Type Press w to highlight Iron On or Iron On Mirrored and then press OK Note Select Iron On as the paper type for dark colored fabrics and Iron On Mirrored for white and light colored fabrics Press Start Copy Black or Start Copy Color Note When you select Iron On Mirrored as the paper type the HP all in one copies a mirror image of your original automatically so that it will appear properly when you iron it onto fabric HP Officejet 7300 7400 series all in one Stop copying gt To stop copying press Cancel on the control panel Cc n p gt o ie e Kol lt h o o a m O 7 User Guide 67 8 Use the scan features Scanning is the process of converting text and pictures into an electronic format for your computer You can scan just about anything photos magazine articles text documents and even 3D objects as long as you are careful not to scratch the glass on your HP all in one Scanning to a memory card makes your scanned images even more portable You can use the scanning features of your HP all in one to do the following e Scan text from an article into your word processor and quote it in a report e Print business cards and brochures by scanning a logo and using it in your
117. ace the print cartridges Note For examples of test patterns lines of color and color blocks from normal and malfunctioning print cartridges see the onscreen HP Image Zone Help that came with your software Work with print cartridges To ensure the best print quality from your HP all in one you will need to perform some simple maintenance procedures This section provides guidelines for handling the print cartridges and instructions for replacing aligning and cleaning the print cartridges Handle the print cartridges Before you replace or clean a print cartridge you should know the part names and how to handle the print cartridges 1 Copper colored contacts 2 Plastic tape with pink pull tab must be removed before installing 3 Ink nozzles under tape 2 3 z 2 gt lt e c T v 2 7 e gt o Hold the print cartridges by their black plastic sides with the label on top Do not touch the copper colored contacts or the ink nozzles User Guide 155 Chapter 15 Warning Be careful not to drop the print cartridges This can damage them making them unusable Replace the print cartridges When the ink level for the print cartridge is low a message appears on the color graphics display Note You can also check the ink levels by using the HP Director that came with the HP Image Zone software on your computer For more information see Check the estimated ink levels
118. age If this happens you can restore full functionality by restarting your computer or by starting the HP Image Zone software For information about how to scan from the computer and how to adjust resize rotate crop and sharpen your scans see the onscreen HP Image Zone Help that came with your software This chapter contains information on scanning to an application to an HP Instant Share destination and to a memory card It also contains information about scanning from the HP Director and adjusting the preview image Scan to an application You can scan originals placed on the glass directly from the control panel 68 HP Officejet 7300 7400 series all in one Note The menus shown in this section may vary in content depending on your computer s operating system and which applications you set up as scan destinations in the HP Image Zone Scan an original USB connected Follow these steps if your HP all in one is directly connected to a computer through a USB cable 1 2 Load the original face down on the right front corner of the glass In the Scan area press Scan To The Scan To menu appears listing destinations including applications for anything you scan The default destination is whichever one you selected the last time you used this menu You designate which applications and other destinations appear on the Scan To menu by using the HP Image Zone on your computer To select an application to receive the scan
119. age Zone Help HP Officejet 7300 7400 series all in one Note Use the HP Image Zone image editing tools to edit your images and achieve the results you want For more information see the onscreen HP Image Zone Help 3 Click the HP Instant Share tab The HP Instant Share tab appears in the HP Image Zone window 4 From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image Note If you click See All Services you can choose from among all of the services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area of the HP Instant Share tab Click Next and follow the onscreen instructions 6 From the HP Instant Share E mail service you can o Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport
120. ait several minutes for all of the Plug and Play events to complete 9 Follow the onscreen instructions When the software installation is complete the Status Monitor icon appears in the Windows system tray To verify that the software is properly installed double click the HP Director icon on the desktop If the HP Director shows the key icons Scan Picture Scan Document Send Fax and HP Gallery the software has been properly installed To uninstall from a Windows computer method 2 Note Use this method if Uninstall Software is not available in the Windows Start menu On the Windows taskbar click Start Settings Control Panel Double click Add Remove Programs 3 Select HP all in one amp Officejet 4 0 and then click Change Remove Follow the onscreen instructions Disconnect your HP all in one from your computer Restart your computer Na ask Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software oO Launch setup 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one To uninstall from a Windows computer method 3 Note This is an alternate method if Uninstall Software is not available in the Windows Start menu Run the HP Officejet 7300 7400 series all in one software Setup program Select Uninstall and follow t
121. all in one is connected e Based on your operating system Windows HP Image Zone software installed on your computer Macintosh HP Image Zone software installed on your computer including the HP Instant Share client application software Once you have set up your HP all in one and installed the HP Image Zone software you are ready to start sharing photos using HP Instant Share For more information on setting up your HP all in one see the Setup Guide that came with your device Send images using your HP all in one Images can be photos or scanned documents Either can be shared with friends and relatives using your HP all in one and HP Instant Share Select photos from a memory card or scan an image press HP Instant Share on the control panel of your HP all in one and send your images to the destination of your choice See the topics below for detailed instructions Send photos from a memory card Use your HP all in one to share photos immediately upon inserting a memory card or insert the memory card and share photos at a later time To share photos immediately insert the memory card into the appropriate card slot select one or more photos and then press HP Instant Share on the control panel If you insert the memory card and then decide to send the photos at a later time you will find that when you come back to your HP all in one it has gone into idle mode Simply press HP Instant Share and follow the prompts to select and
122. all in one to print single or two sided faxes 108 If you have an HP two sided printing accessory installed you can print two sided faxes For information on loading paper in your accessory read and follow the instructions that came with the accessory Tip You can also send two sided originals by using the automatic document feeder For more information see Send two sided originals Make sure you have paper loaded in the input tray 2 Press Two Sided and then press 3 This displays the Select Function menu and then selects Fax Print HP Officejet 7300 7400 series all in one Tip You can also access two sided printing for faxes by pressing Setup 4 and then 6 3 Select one of the following options Ifyou want to print on one side of the page press 1 to select 1 Sided Output If you want to print on both sides of the page press 2 to select 2 Sided Output Note If you select 2 make sure you do not remove the pages from the output tray before the HP all in one finishes printing the fax The HP all in one prints the front side of the page places it in the output tray and then picks it back up to print the opposite side After both sides of every page have been printed you can remove the fax 4 Press OK The HP all in one uses this setting to print all faxes Receive a fax manually If you set up your HP all in one to receive faxes manually the Auto Answer light is off or you answer the phone and hear fax ton
123. also contact your telephone company If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack The HP all in one is having problems sending a manual fax Solution Make sure the telephone you use to initiate the fax call is connected directly to the HP all in one To send a fax manually the telephone must be connected directly to the port labeled 2 EXT on the HP all in one as shown below For information on sending faxes manually see Send a fax manually from a phone 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one 3 Telephone If you are sending a fax manually from your phone that is connected directly to the HP all in one you must use the keypad on the telephone to send the fax You cannot use the keypad on the control panel of the HP all in one The HP all in one cannot receive faxes but can send faxes Solution If you are not using a distinctive ring service check to make sure that the Answer Ring Pattern feature on your HP all in one is set to All Rings For information see Change the answer ring pattern distinctive ringing If Auto Answer is set to Off you will need to manually receive faxes otherwise your HP all in one will not receive the fax For information on recei
124. anadian telephone network Cet appareil est conforme aux sp cifications techniques des quipements terminaux d Industrie Canada Le num ro d enregistrement atteste de la conformit de l appareil L abr viation IC qui pr c de le num ro d enregistrement indique que l enregistrement a t effectu dans le cadre d une D claration de conformit stipulant que les sp cifications techniques d Industrie Canada ont t respect es N anmoins cette abr viation ne signifie en aucun cas que l appareil a t valid par Industrie Canada Pour leur propre s curit les utilisateurs doivent s assurer que les prises lectriques reli es la terre de la source d alimentation des lignes t l phoniques et du circuit m tallique d alimentation en eau sont le cas ch ant branch es les unes aux autres Cette pr caution est particuli rement importante dans les zones rurales Le num ro REN Ringer Equivalence Number attribu chaque appareil terminal fournit une indication sur le nombre maximal de terminaux qui peuvent tre connect s une interface t l phonique La terminaison d une interface peut se composer de n importe quelle combinaison d appareils condition que le total des num ros REN ne d passe pas 5 Bas sur les r sultats de tests FCC Partie 68 le num ro REN de ce produit est 0 2B This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by
125. at provide topic specific tips and helpful information for your projects Access the HP Image Zone software Windows Button A Open the HP Director from the desktop icon system tray icon or from the Start menu The HP Image Zone software features appear in the HP Director To open the HP Director 1 Doone of the following On the Windows desktop double click the HP Director icon Inthe system tray at the far right of the Windows taskbar double click the Hewlett Packard Digital Imaging Monitor icon On the taskbar click Start point to Programs or All Programs select HP and then click HP Director 2 Inthe Select Device box click to see a list of installed devices 3 Select the HP all in one Note The icons in the HP Director graphic below might appear differently on your computer The HP Director is customized to display icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not display in the HP Director Tip If the HP Director on your computer does not contain any icons an error might have occurred during the software installation To correct this use the Control Panel in Windows to completely uninstall the HP Image Zone software then reinstall the software For more information see the Setup Guide that came with your HP all in one Name and Purpose Scan Picture Scans a photo pict
126. ation see the onscreen Help If you want to send a collection of images to a friend or relative s network connected device select HP Instant Share E mail In the E mail address field enter the name of the device followed by send hp com This particular e mail address can only be used with HP Instant Share Note To send to a device 1 both the sender and recipient must have an HP Passport user ID and password 2 the device to which the image is sent must be registered with HP Instant Share and 3 the image must be sent using HP Instant Share E mail or HP remote printing Prior to setting up a device destination in HP Instant Share E mail or adding a printer for use with HP remote printing ask the recipient for the unique name he assigned to his network connected device The device name is created by a person when he signs up with HP Instant Share and registers his device For more information see Get started 6 When you are finished creating a destination return to your HP all in one to send your images For more information see Send images directly from your HP all in one Use the HP Instant Share access list The access list is used when your HP all in one is set to receive in either Open or Private mode e In Open mode you receive image collections from any sender who has an HP Passport account and who knows the name you assigned to your device By 134 HP Officejet 7300 7400 series all in one choosing to receive in Open mo
127. ave not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Note You can also use the Menu button in the Photo area of the control panel to send images from your memory card For more information see Use a memory card or PictBridge camera To insert the memory card and send photos at a later time 1 Insert the memory card into the appropriate slot on your HP all in one After a period of time the HP all in one will go into idle mode The HP all in one is in idle mode when the idle screen appears on the color graphics display 2 Press HP Instant Share on the control panel of your HP all in one m n 2 n 6 s 0 a I o O 126 HP Officejet 7300 7400 series all in one The Send from Where menu appears on the color graphics display 3 Press 1 to select Memory card The first photo on your memory card appears on the color graphics display 4 Follow the steps starting with step 2 in To send photos immediately upon inserting your memory card Send a scanned image Share a scanned image by pressing HP Instant Share on the control panel To use the HP Instant Share button place the image on the glass select the scanner as the means by which you are going to send the image select a destination and start the scan Note For more information on scanning an image see Use the scan features To send a scann
128. axes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing dnjas xe4 Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with voice mail 1 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Setup the HP all in one to answer incoming calls manually Press the Auto Answer button until the light is off 3 Run a fax test For information see Test your fax setup You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually User Guide 85 Chapter 10 Case G Fax line shared with PC modem no voice calls received If you have a fax lin
129. be sent using the Fine setting Your fax is sent with the Resolution setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Change the lighter darker setting You can change the contrast of a fax to be darker or lighter than the original This feature is useful if you are faxing a document that is faded washed out or handwritten You can darken the original by adjusting the contrast N o i 5 2 x o o N This setting returns to the default setting after the job has been completed unless you set your changes as the default For information see Set new default settings 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 3 Inthe Fax area press Menu This displays the Fax Menu Press 2 to select Lighter Darker Press lt q to lighten the fax or press gt to darken it The indicator moves to the left or right as you press an arrow 6 Press Start Fax Black or Start Fax Color as 116 HP Officejet 7300 7400 series all in one Your fax is sent with the Lighter Darker setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Set
130. cation cannot see the inserted but unmounted memory card Instead start the HP Director and choose iPhoto from More Applications When you start iPhoto from within the HP Director in this way the application sees and mounts the memory card automatically You have video clips on a memory card but they do not appear in iPhoto after you import the memory card s contents Solution iPhoto handles still photos only To manage both video clips and still images use Unload Images from the HP Director instead HP Officejet 7300 7400 series all in one Device update Several means are provided to update your HP all in one Each involves downloading a file to your computer to start the Device Update Wizard For example e Based on advice from HP customer support you might access the HP support website to retrieve an upgrade for your device e Adialog might appear on your HP all in one color graphics display to direct you to update your device Note If you are a Windows user you can set the Software Update utility part of the HP Image Zone software installed on your computer to automatically search the HP support website for device updates at predetermined intervals For more information on the Software Update utility see the onscreen HP Image Zone Help Device update Windows Use one of the following to retrieve an update for your device e Use your Web browser to download an update for your HP all in one from www hp com support The f
131. ccessory with Small Paper Tray and the Hagaki Tray with Auto Two sided Print Accessory are available for this product For information on loading paper in either of these accessories read and follow the instructions that came with the accessory Load envelopes You can load one or more envelopes into the input tray of your HP all in one Do not use shiny or embossed envelopes or envelopes that have clasps or windows Note For specific details on how to format text for printing on envelopes consult the help files in your word processing software For best results consider using a label for the return address on envelopes To load envelopes 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert one or more envelopes into the far right side of the input tray with the envelope flaps up and to the left Slide the stack of envelopes forward until it stops Tip For more help on loading envelopes refer to the diagram engraved in the base of the input tray 4 Slide the paper length and paper width guides inward against the stack of envelopes until they stop Do not overload the input tray make sure the stack of envelopes fits within the input tray and is no higher than the top of the paper width guide 5 Replace the output tray Load other types of paper The following table provides guidelines for loading certain types of paper For best results adjust the paper settings each time you change paper sizes or paper
132. ce mail service You answered Yes to questions 4 and 7 only Case F Shared voice fax line with voice mail Case F Shared voice fax line with voice mail PC modem You answered Yes to question 5 only Case G Fax line shared with PC modem no voice calls received Not applicable Voice calls and PC modem You answered Yes to questions 4 and 5 only Case H Shared voice fax line with PC modem Not applicable Voice calls and answering machine You answered Yes to questions 4 and 6 only Case l Shared voice fax line with answering machine Not applicable Voice calls PC modem and answering machine You answered Yes to questions 4 5 and 6 only Case J Shared voice fax line with PC modem and answering machine Not applicable Voice calls PC modem and voice mail service User Guide Case K Shared voice fax line with PC modem and voice mail Not applicable 79 dnjas xe4 Q 7 x r Chapter 10 continued Other equipment services Recommended fax setup for Recommended fax setup sharing your fax line parallel type phone systems for serial type phone systems You answered Yes to questions 4 5 and 7 only Case A Separate fax line no voice calls received 80 If you have a separate phone line on which you receive no voice calls and you have no other equipment connected on this phone line c
133. check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital 181 a e c 2 O 7 gt e e Ce 5 e 3 e 5 c 5 E p a c 5 fe N S Q 3 2 Chapter 16 182 phones Connect your HP all in one to an analog phone line and try sending or receiving a fax After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Dial Tone Detection test continues to fail contact your telephone company and have them check the phone line The HP all in one is having problems sending and receiving faxes Solution Note This possible solution applies only in the countries regions that receive a 2 wire phone cord in the box with the HP all in one including Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela and Vietnam e Make sure you used the phone cord supplied in the box with your HP all in one to connect to the telephone wall jack One end of this special 2 wire cord should be connected to the port labeled 1 LINE on the back of your HP all in one and the other en
134. cons and screen saver Control panel features User Guide lt v 2 m 5 7 e D lt o lt z x 2 o gt 5 oO c fo i a Chapter 1 Label Name and Description 1 Scan To Select a scan destination 2 Start Scan Start a scan job and send it to the destination you selected using the Scan To button 3 One touch speed dial buttons Access the first five speed dial numbers 4 Start Fax Black Start a black and white fax 5 Start Fax Color Start a color fax 6 Keypad Enter fax numbers values or text 7 Auto Answer light When the Auto Answer light is on the HP all in one is set to receive faxes automatically 8 Auto Answer Set the fax function to answer the phone automatically after a specified number of rings 9 Redial Pause Redial the most recently dialed number or insert a 3 second pause in a fax number 10 Menu Select fax options including Resolution Lighter Darker Two Sided Send and several other options using the Menu button in the Fax area 11 Speed Dial Select a speed dial number ery EL EL EK EY Ea El C 4g C EE San m D ew Bo JTO e e e a 23 DOoOOSGUOCY a Label Name and Decription 12 Two Sided Perform a two sided copy or fax job 13 Tray Select Select a paper tray 14 HP Instant Share Access the HP Instant Share features 4 HP Officejet 7300 7400 series all in one
135. cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Q gt o 7 x WL Case D Fax with a distinctive ring service on the same line If you subscribe to a distinctive ring service through your telephone company that allows you to have multiple phone numbers on one phone line each with a different ring pattern connect your HP all in one as described in this section Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with a distinctive ring service 1 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one 82 HP Officejet 7300 7400 series all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is t
136. cribed in the software FCC statement 226 The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected
137. cription You have a separate fax phone line on which you receive only fax calls number of rings see Set the number of rings before answering A shared voice and fax phone line and no Manual The Auto Answer The HP all in one will not automatically answer calls You must receive all faxes manually by answering machine light is off pressing Start Fax Black or Start Fax Color You have a shared For information on receiving faxes manually phone line in which you see Receive a fax manually receive both voice and You might use this setting if the majority of calls fax calls on this phone line are voice calls and you rarely receive faxes Voice mail service Manual The HP all in one will not automatically answer provided by your The Auto Answer calls You must receive all faxes manually by telephone company light is off pressing Start Fax Black or Start Fax Color For information on receiving faxes manually see Receive a fax manually An answering machine Automatic The answering machine will answer the call and and a shared voice and fax phone line The Auto Answer light is on the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax Note This is the recommended setting if you have an answering machine Make sure the answering machine is set up properly with the HP all in one For information see Fax setup Also set the nu
138. ctor For more information see the onscreen HP Image Zone Help that came with your software 2 Click the Settings menu select Fax Settings and Setup then select Fax Setup Wizard The registration screen does not appear Solution gt In Windows you can access the registration screen from the Windows taskbar by clicking Start pointing to Programs or All Programs XP Hewlett Packard HP Officejet 7300 7400 series all in one and then clicking Sign up now The Digital Imaging Monitor does not appear in the system tray Solution If the Digital Imaging Monitor does not appear in the system tray start the HP Director to check whether or not essential icons are there For more information about starting the HP Director see the onscreen HP Image Zone Help that came with your software For more information about missing essential icons in the HP Director see Some of the icons are missing in the HP Director The system tray normally appears in the lower right corner of the desktop SOQQ HD 404m Uninstall and reinstall the software If your installation is incomplete or if you connected the USB cable to the computer before prompted by the software installation screen you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP all in one program group A reinstall can
139. d and onscreen provide information about setting up and using your HP all in one Setup Guide The Setup Guide provides instructions for setting up your HP all in one and installing software Make sure you follow the steps in order If you have problems during setup see Troubleshooting in the last section of the Setup Guide or the Troubleshooting chapter in this guide User Guide This User Guide contains information on how to use your HP all in one including troubleshooting tips and step by step instructions Network Guide The Network Guide contains information on setting up and connecting your HP all in one to a network HP Image Zone Tour The HP Image Zone Tour is a fun interactive way to get a brief overview of the software included with your HP all in one You ll learn how HP Image Zone can help you edit organize and print your photos HP Director The HP Director provides easy access to the software applications default settings status and onscreen Help for your HP device To start the HP Director double click the HP Director icon from your desktop HP Image Zone Help 16 HP Officejet 7300 7400 series all in one continued The HP Image Zone Help provides detailed information on using the software for your HP all in one e The Get step by step instructions topic provides information on using the HP Image Zone software with HP devices e The Explore wha
140. d in the HP Instant Share troubleshooting 188 Use this section to solve HP Instant Share errors generated as a result of the way the device was set up Minimum installation error HP Officejet 7300 7400 series all in one Solution HP Instant Share cannot be set up on your HP all in one The HP Instant Share feature is not installed gt To enable the HP Instant Share feature insert the installation CD that came with your product and select Typical Recommended Ifyou need an installation CD for an HP Officejet 7300 series all in one you can order one from www hp com support Ifyou need an installation CD for an HP Officejet 7400 series all in one you can order one from www hp com support Note If your system does not meet the system requirements for a Typical software installation you will not be able to install and use HP Instant Share You need to install device software Solution You have not installed the HP all in one software gt To install the HP all in one software insert the installation CD that came with your product and select Typical Recommended Ifyou need an installation CD for an HP Officejet 7300 series all in one you can order one from www hp com support Ifyou need an installation CD for an HP Officejet 7400 series all in one you can order one from www hp com support HP Instant Share Not Set Up Solution You have pressed the HP Instant Share button and your HP all in one
141. d then selects Reset Bluetooth Note Only select Reset Bluetooth if you want all of your HP all in one Bluetooth settings returned to factory defaults Use Webscan Webscan lets you perform a basic scan through your HP all in one using just a Web browser It also lets you perform the scan from your HP all in one without the device software installed on your computer Just enter the IP address of the HP all in one in a Web browser The embedded Web server Home page appears in your browser In the left hand column under Applications select Scan For more information on printing a network configuration page to obtain the IP address of your HP all in onet see the Network Guide that came with your device User Guide 21 Chapter 3 The user interface for Webscan is unique to using the HP all in one and does not support scan to destinations like the HP Image Zone scanning software The e mail functionality of Webscan is limited so it is recommended you use the HP Image Zone scanning software for this feature instead fe w i c 5 e 5 22 HP Officejet 7300 7400 series all in one 4 Work with photos Your HP all in one allows you to transfer edit share and print photos in several different ways This chapter contains a brief overview of the wide range of options for performing each of these tasks depending on your preferences and computer setup More detailed information for each task is availab
142. d to your telephone wall jack as shown below Telephone wall jack 2 Phone cord supplied in the box with your HP all in one This special 2 wire cord is different from the more common 4 wire phone cords you might already have in your home or office Check the end of the cord and compare it to the two types of cords shown below If you used the 4 wire phone cord disconnect it find the supplied 2 wire cord and then connect the 2 wire cord to the port labeled 1 LINE on the back of HP Officejet 7300 7400 series all in one User Guide your HP all in one For more information on connecting this phone cord and setting up your HP all in one for faxing see Fax setup If the supplied phone cord is not long enough you can extend it For information see The phone cord that came with my HP all in one is not long enough Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line Other equipment which uses the same phone line as the HP all in one might be in use For example you cannot use your HP all in one for faxing if an extension phone is off hook or if you are using your PC modem to send an e mail or access the Internet The phone line connection might be noisy Phone lines with poor sound quality noise can cause faxing problems
143. de you are allowing a sender to send images to your device Use the access list to assign auto print privileges Also use it to block senders from whom you do not want to receive images e In Private mode you only receive images from senders you specify on the access list Individuals added to the list must have an HP Passport user ID and password When you add a sender to the list grant one of the following access privileges Allow Allows images received from a sender to be previewed prior to printing Auto print Allows images received from a sender to print automatically to your device Block Ensures you do not receive unwanted images from a sender To use the access list 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 and then press 5 This displays the Instant Share Options menu and then selects Manage Account The Select Computer menu appears with a list of computers connected to your network 3 Select a computer from the list Note HP Image Zone software must be installed on the computer selected and the computer must be able to access the HP Instant Share service The HP Instant Share service screens appear in a window on your computer 4 Atthe prompt sign in to HP Instant Share with your HP Passport userid and password The HP Instant Share manager appears Note You will not be prompted for your HP Passp
144. dial the number at your own pace if necessary n o gt oO h ov x gt oO ov o c p 2 Note Make sure the volume is turned on or you will not hear a dial tone For information see Adjust the volume 1 Load your originals face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load it on the glass 2 Press Start Fax Black or Start Fax Color 3 If your original is loaded on the glass press 1 to select Fax original from scanner glass 4 After you hear the dial tone enter the number by using the keypad on the control panel 5 Follow any prompts that might occur Your fax is sent when the receiving fax machine answers User Guide 107 N o i 5 2 x o o N Chapter 11 Receive a fax Your HP all in one can receive faxes automatically or manually depending on the answer mode that you set If the light next to the Auto Answer button is on your HP all in one automatically answers incoming calls and receive faxes If the light is off you need to receive faxes manually For more information on the answer mode see Set up the HP all in one to receive faxes Tip You can set up the HP all in one to print received faxes on both sides of the page to save paper For information see Set up the HP all in one to print single or two sided faxes Note If you have installed a photo or gray photo print cartridge f
145. document feeder c 2 5 3 k fe D c N 2 Q 3 i 196 HP Officejet 7300 7400 series all in one al _2 Plastic catch 2 Line up the right edge of the face plate with the right side of the HP all in one and then press the right side of the face plate until it snaps securely into place as shown in Figure 9 Figure 9 3 Place your hands towards the center of the face plate as shown in Figure 10 then press until the center of the face plate snaps into place You should hear clicks when the left side snaps into place and when the right side snaps into place ie c 2 O n gt e gt Co z e 3 e User Guide 197 Chapter 16 Figure 10 4 Close the cover of the automatic document feeder 5 If you removed the document feeder tray reattach it Print cartridge troubleshooting If you are experiencing problems with printing you might have a problem with one of the print cartridges Try the following 1 Remove and reinsert the print cartridges and verify that they are fully inserted and locked in place 2 Ifthe problem persists print a self test report to determine if there is a problem with the print cartridges This report provides useful information about your print cartridges including status information If the self test report shows a problem clean the print cartridges If the problem persists clean th
146. ds and relatives USB connected device 70 Share a scanned image by pressing Scan To on the control panel To use the Scan To button place an image face down on the glass select a destination to which you want to send the image and start the scan Note If you previously set up HP Instant Share on a network you will not be able to use HP Instant Share on a USB connected device 1 Load your original face down on the right front corner of the glass or if you are using the document feeder tray in the document tray 2 Inthe Scan area press Scan To The Scan To menu appears on the color graphics display 3 Use the A and yw arrows to highlight HP Instant Share 4 Press OK to select the destination and scan the image The image is scanned and uploaded to your computer For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears A thumbnail of the scanned image appears in the Selection Tray For more information on the HP Image Zone see the onscreen HP Image Zone Help that came with the software For Macintosh users the HP Instant Share client application software opens on your computer A thumbnail of the scanned image appears in the HP Instant Share window Note If you are using a version of the Macintosh OS earlier than OS X v10 1 5 including OS 9 the scanned image is uploaded to the HP Gallery on your Macintosh Click E mail Send the image as an e mail attachment by following the prom
147. e more common 4 wire phone cords you might already have in your home or Office e If you are using a phone splitter this can cause static on the phone line A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack e Ifyou are not using a proper grounded power outlet for your HP all in one you might hear static on your phone line Try connecting to another power outlet The phone cord that came with my HP all in one is not long enough Solution If the phone cord that came with your HP all in one is not long enough you can use a coupler to extend the length You can purchase a coupler at an electronics store that carries phone accessories You will also need another phone cord which can be a standard phone cord that you might already have in your home or office Tip If your HP all in one came with a 2 wire phone cord adaptor you can use it with a 4 wire phone cord to extend the length For information on using the 2 wire phone cord adaptor see the documentation that came with it To extend your phone cord 1 Using the phone cord supplied in the box with your HP all in one connect one end to the coupler then connect the other end to the port labeled 1 LINE on the back of your HP all in one 2 Connect another phone cord to the open port on the coupler and to the telephone wall jack as shown below a fe c 2 O 7
148. e with your device 18 HP Officejet 7300 7400 series all in one Connect using wireless The HP Officejet 7400 series all in one uses an internal networking component that supports a wireless network Detailed instructions on connecting your HP all in one to a wireless 802 11b or g network are included in the Setup and Network Guides that came with your device Connect using the HP bt300Bluetooth Wireless Printer Adapter The HP bt300 allows you to print images from most Bluetooth devices directly to your HP all in one without a cable connection Simply insert the HP bt300 into the PictBridge camera port located on the front of the HP all in one and print from a Bluetooth device such as a PDA or camera phone Note Using Bluetooth technology to print from a PC or laptop to your HP all in one is not supported at this time To connect the HP bt300 to your HP all in one 1 Insert the HP bt300 into the PictBridge camera port shown in the graphic below 2 e 3 D Q a fe 5 e s 3 D e 5 Note If you insert the HP bt300 into your HP all in one and a message displays on your color graphics display that says No Bluetooth disconnect the adapter from the HP all in one and refer to Device update 2 Some Bluetooth devices exchange device addresses when they communicate with each other and establish a connection If your Bluetooth device requires the address of your HP all in one to make a connection a Pre
149. e Consult the dealer or an experienced radio TV technician for help For more information contact the Product Regulations Manager Hewlett Packard Company San Diego 858 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 Caution Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment Exposure to radio frequency radiation Caution The radiated output power of this device is far below the FCC radio frequency A exposure limits Nevertheless the device shall be used in such a manner that the potential for human contact during normal operation is minimized This product and any attached external antenna if supported shall be placed in such a manner to minimize the potential for human contact during normal operation In order to avoid the possibility of exceeding the FCC radio frequency exposure limits human proximity to the antenna shall not be less than 20 cm 8 inches during normal operation HP Officejet 7300 7400 series all in one Note a l attention des utilisateurs du r seau t l phonique Canadien notice to users oft he C
150. e automatically answers calls When the light is off your HP all in one does not answer calls Send a fax You can send a fax in a variety of ways Using the control panel you can send a black and white or color fax from your HP all in one You can also send a fax manually from an attached phone This allows you to speak with the recipient before sending the fax You can even set up the HP all in one to send two sided originals If you frequently send faxes to the same numbers you can set up speed dials and quickly send faxes by using the Speed Dial button or a one touch speed dial button Review this section for more information on all the ways you can send faxes Send a basic fax You can send a basic single or multiple page fax by using the control panel Note If you need printed confirmation that your faxes were successfully sent enable fax confirmation before sending any faxes For information see Enable fax confirmation Tip You can also send a fax using monitor dialing This allows you to control the pace of your dialing This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing For more information see Send a fax using monitor dialing n o a gt o h ov x oO ov c 3 p 2 1 Load your originals face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load
151. e company Connection to party lines is subject to state tariffs Contact your state public utility commission public service commission or corporation commission for more information e ie O e 3 re s User Guide 225 c e pe k 2 c oO oO Chapter 19 This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening Note The FCC hearing aid compatibility rules for telephones are not applicable to this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the steps des
152. e copper colored contacts of the print cartridges If you are still experiencing problems with printing determine which print cartridge is experiencing the problem and replace it oR Ww For more information on these topics see Maintain your HP all in one HP Instant Share troubleshooting Error messages discussed in this section appear on your HP all in one color graphics display Basic HP Instant Share troubleshooting topics are covered below Online help is provided for any error messages encountered on the HP Instant Share service General errors Use this section to solve the following generic HP Instant Share errors HP Instant Share error Refer to manual for Help Solution The HP all in one experienced an error gt Shut down and restart your HP all in one To shut down your HP all in one 1 Turn off the HP all in one by using the On button located on the control panel 2 Unplug the power cord from the back of the HP all in one c 2 5 p a c 5 fe N S Q 3 2 198 HP Officejet 7300 7400 series all in one User Guide HP Instant Share error Try again later Solution The HP Instant Share service sent data that is not recognized by the HP all in one gt Try the task again later If that doesn t work shut down and restart your HP all in one To shut down your HP all in one 1 2 Turn off the HP all in one by using the On button located on the control panel
153. e fax If your phone is plugged directly into the back of the HP all in one and you hear fax tones from a sending fax machine press the Start Fax Black or Start Fax Color button on the control panel Ifyou are currently on the phone with the sender using a phone connected to the HP all in one instruct them to press Start on their fax machine first After User Guide 109 Chapter 11 you hear fax tones from the sending fax machine press the Start Fax Black or Start Fax Color button on the control panel Note If you press Start Fax Color but the sender sent the fax in black and white the HP all in one prints the fax in black and white Poll to receive a fax Polling allows your HP all in one to ask another fax machine to send a fax that it has in its queue When you use the Poll to Receive feature the HP all in one calls the designated fax machine and requests the fax from it The designated fax machine must be set for polling and have a fax ready to send Note The HP all in one does not support polling pass codes This is a security feature that requires the receiving fax machine your HP all in one to provide a pass code to the device it is polling in order to receive the fax Make sure the device you are polling does not have a pass code set up or changed the default pass code or the HP all in one will not be able to receive the fax 1 In the Fax area press Menu This displays the Fax Menu Press 6 to select Poll to R
154. e numbers on one phone line When you subscribe to this service each number will have a different ring pattern For example you can have single double and triple rings for the different numbers You can set up your HP all in one to answer incoming calls that have a specific ring pattern If you connect your HP all in one to a line with distinctive ringing have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls We recommend that you request double or triple rings for a fax number When the HP all in one detects the specified ring pattern it will answer the call and receive the fax n o a gt p h ov x h oO on c s p no For example you might have your telephone company assign double rings to your fax number and a single ring to your voice number In this setup set the Answer Ring Pattern for your HP all in one to Double Rings You can also set the Rings to Answer setting to 3 When a call comes in with a double ring the HP all in one answers it after three rings and receives the fax If you do not have this service use the default ring pattern which is All Rings To change the answer ring pattern from the control panel 1 Verify that your HP all in one is set to answer fax calls automatically For information see Set the answer mode 2 Press Setup 3 Press 5 and then press 1 User Guide 119 o O i 5 2 x o o D Cha
155. e on which you receive no voice calls and you also have a PC modem connected on this line connect your HP all in one as described in this section Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet Q 7 x rs Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port 3 Computer with modem To set up your HP all in one with a PC modem 1 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one 2 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one 3 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is differen
156. e photo paper in the input tray If you are printing a brochure or presentation use a type of paper specifically designed for that purpose For more information about HP papers see the onscreen HP Image Zone Help or go to www hp com support Papers to avoid Using paper that is too thin paper that has a slick texture or paper that stretches easily can cause paper jams Using paper that has a heavy texture or does not accept ink can cause printed images to smear bleed or not fill in completely We do not recommend printing to the following papers e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Highly textured stock such as linen It may not print evenly and the ink can bleed into these papers e Extremely smooth shiny or coated papers not specifically designed for your HP all in one They can jam the HP all in one or repel the ink e Multi part forms such as duplicate and triplicate forms They can wrinkle or get stuck The ink is also more likely to smear e Envelopes with clasps or windows We do not recommend copying to the following papers e Any size paper other than letter A4 10 by 15 cm 4 by 6 inch 5 by 7 inch Hagaki L or legal Depending on your country region some of these papers might not be available to you e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Photo paper other than HP Premium Photo
157. e to an analog phone line or you will not be able to send or receive faxes To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones Connect your HP all in one to an analog phone line and try sending or receiving a fax e Check the connection between the telephone wall jack and the HP all in one to make sure the phone cord is secure e Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup e Other equipment which uses the same phone line as the HP all in one might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again Ifthe Fax Line Condition Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them c a 5 E p a c 5 fe N S Q 3 2 180 HP Officejet 7300 7400 series all in one User Guide back one at a time and rerunning the test each time until you identify which piece of equip
158. eceive Enter the fax number of the other fax machine 4 Press Start Fax Black or Start Fax Color wh Note If you press Start Fax Color but the sender sent the fax in black and white the HP all in one prints the fax in black and white Set the date and time You can set the date and time from the control panel When a fax is transmitted the current date and time are printed along with the fax header The date and time format is based on the language and country region setting Note If your HP all in one loses power you will need to reset the date and time N o b 5 2 x o o N 1 Press Setup 2 Press 4 and then press 1 This displays the Basic Fax Setup menu and then selects Date and Time 3 Enter the month day and year by pressing the appropriate numbers on the keypad Depending on your country region setting you might enter the date in a different order The underline cursor is presented initially beneath the first digit it automatically advances to the next digit when you press a button The time prompt automatically appears after you enter the last digit of the date 4 Enter the hours and minutes If your time is displayed in the 12 hour format the AM or PM prompt automatically appears after you enter the last digit 5 If prompted press 1 for AM or 2 for PM The new date and time settings appear on the color graphics display 110 HP Officejet 7300 7400 series all in one Set the
159. ecify which input tray to use for making copies e You can load all types of supported paper types and sizes such as photo paper or transparencies in the main paper tray Upper Tray e You can load up to 250 sheets of plain white full size paper in the optional 250 Sheet Plain Paper Tray Lower Tray e You can load small paper such as photo paper or Hagaki cards in the optional HP Auto Two sided Print Accessory with Small Paper Tray Rear Tray For example if you copy a lot of photos you might load the main paper tray with photo paper and load the optional lower tray with letter or A4 paper You could also load the optional rear tray with 10 by 15 cm 4 by 6 inch photo paper and the main input tray with full size paper Using the optional input trays saves time because you don t have to remove and reload paper each time you make copies on different sizes and types of paper Note For information on loading paper in an accessory read and follow the instructions that came with the accessory To select an input tray from the control panel 1 Load paper in the input tray from which you want to make copies 2 Press Tray Select and then press 1 This displays the Select Function menu and then selects Copy 3 Press w to select the input tray and then press OK This chooses the input tray and then displays the Copy Menu 4 Make any needed changes to the settings in the Copy Menu 5 Press Start Copy Black or Start Copy Color Change defa
160. ed image from your HP all in one 1 Load your original face down on the right front corner of the glass 2 Press HP Instant Share on the control panel of your HP all in one The Send from Where menu appears on the color graphics display 3 Press 2 to select Scanner The image is scanned and uploaded to your computer For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears A thumbnail of the scanned image appears in the Selection Tray For more information on the HP Image Zone see Use the HP Image Zone in the onscreen help For Macintosh users the HP Instant Share client application software opens on your computer A thumbnail of the scanned image appears in the HP Instant Share window Note If you are using a Macintosh OS earlier than X v10 1 5 including OS 9 v9 1 5 your photos are uploaded to the HP Gallery on your Macintosh Click E mail Send the scanned image as an e mail attachment by following the prompts on your computer screen 4 Follow the steps appropriate for your operating system If you are using a Windows based computer a From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image Note If you click See All Services you can choose from among all of the services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructio
161. ed in memory are also erased User Guide 163 Chapter 15 3 Lift one of the latches to the open position and then remove the print cartridge Note Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP all in one for more than 30 minutes Place the print cartridge on a piece of paper with the ink nozzles facing up Lightly moisten a clean foam rubber swab with distilled water Clean the face and edges around the ink nozzle area with the swab as shown below ou 1 Nozzle plate do not clean 2 Face and edges around the ink nozzle area Warning Do not clean the nozzle plate 7 Place the print cartridge back into the print carriage slot and close the latch Repeat if necessary for the other print cartridge Gently close the print carriage access door and plug the power cord into the back of the HP all in one Change the device settings You can change the power save time and prompt delay time settings on your HP all in one so that it behaves according to your preference You can also restore the device settings to what they were when you purchased your device This will erase any new defaults you have set oa ro a a I b o gt i f oO Set the power save time The light bulb in the scanner of your HP all in one remains on for a specified period so that the H
162. efaults You can restore the original factory settings to what they were when you purchased your HP all in one Note Restoring the factory defaults will not change the date information you set nor will it affect any changes you made to scan settings and the language and country region settings You can perform this process from the control panel only 1 Press Setup 2 Press 6 then press 3 This displays the Tools menu and then selects Restore Factory Defaults The factory default settings are restored Self maintenance sounds The HP all in one might make noises after long periods approximately 2 weeks of inactivity This is normal operation and is necessary to ensure the HP all in one produces the best quality printouts gt zr 2 s lt fe c 3 T v 2 gt T e gt o User Guide 165 c 2 5 p a c 5 fe N S Q 3 2 16 Troubleshooting information This chapter contains troubleshooting information for the HP all in one Specific information is provided for installation and configuration issues and some operational topics For more troubleshooting information see the onscreen HP Image Zone Help Many issues are caused when the HP all in one is connected to the computer using a USB cable before the HP all in one software is installed on the computer If you connected the HP all in one to your computer before the software installation screen prompts you to d
163. efined in the Instant Share Options menu Set print options Images scanned by an HP All in One are forwarded to a receiving device with a specific print size Similarly images and documents forwarded by the HP remote printer driver are received with a defined print size When a document or collection of images is received with a defined print size the items are printed according to the following rules Z 5 o x fe z 2 o b G 2 G X 7 a L o 2 e Ifthe collection or document is set to auto print the HP all in one uses the print size specified e If the collection or document is previewed before printing the HP all in one uses options defined in the Print Options menu either the defaults or what the user has selected e If the collection or document is printed without previewing the HP all in one uses the print size specified Images sent from a camera or memory card are forwarded to a receiving device without print information When an image or collection of images is received without print information the items are printed according to the following rules e If the image or collection is set to auto print the HP all in one uses the remote print options defined in the Instant Share Options menu e If the image or collection is previewed before printing the HP all in one uses options defined in the Print Options menu either the defaults or what the user has selected e If the
164. eges see the HP Instant Share service onscreen Help Preview or automatically print received images HP Instant Share gives you the option to preview an image collection prior to printing or allow collections to print automatically to your HP all in one Auto print privileges are enabled on a sender by sender basis from the HP Instant Share access list Only image collections from those senders to whom you assign auto print privileges will automatically print to your device All other collections will be received in preview mode Note For more information on HP Instant Share Receive see Receive images HP Officejet 7300 7400 series all in one HP remote printing HP remote printing lets you print from a Windows application to a network connected device in a separate location For example you can use the HP remote printer driver to print from your laptop at a coffee shop to your HP all in one at home You can also print to your device while working from home over a virtual private network VPN For more information see Remote print documents ce o oO T v e a e Ss 2 gt w ey oO Fe o 4 e oO a Further a friend or relative who does not have a network connected device can download the remote printer driver to his computer and print to your HP all in one after you have provided him with the name of your device For more information see Remote print documents Get s
165. ejet 7300 7400 series all in one Cancel sending images Send i User Guide Sending images to a destination or set of destinations can be canceled at any time by pressing Cancel on the control panel The effect of the cancellation depends on whether a collection of images has been uploaded to the HP Instant Share service e Ifa collection is fully uploaded to the HP Instant Share service it is sent to its destination e Ifa collection is in the process of being uploaded to the HP Instant Share service it is not sent to its destination mages using your computer In addition to using your HP all in one to send images through HP Instant Share you can use the HP Image Zone software installed on your computer to send images The HP Image Zone software lets you select and edit one or more images and then access HP Instant Share to select a service for example HP Instant Share E mail and send your images Ata minimum you can share images through the following e HP Instant Share E mail send to an e mail address HP Instant Share E mail send to a device Online Albums Online photo finishing availability varies by country region Note You cannot receive image collections using the HP Image Zone software If you want to share images using HP Instant Share E mail send to a device perform the tasks in the bullets below e Ask the recipient for the name he assigned to his network connected device Note The device name is as
166. elected destination text editing software program Note Availability of this feature varies by country region HP Officejet 7300 7400 series all in one continued Products x v Icon Feature and Purpose Make Copies Use this feature to make a copy in black and white or color 5 o lt o lt i Services Feature and Purpose HP Gallery Use this feature to display the HP Gallery to view and edit Icon s1 pasa images CA igen HP Image Print Use this feature to print images from an album using one of several templates available HP Instant Share Use this feature to open the HP Instant Share software client application In addition to the feature icons several menu and list items allow you to select the device you want to use adjust a variety of software settings and access the onscreen help The following table explains these items Feature Purpose Select Device Use this feature to select the device you want to use from a list of installed devices Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy Search HP Use this feature to search the HP Image Zone Help which provides software Image Zone help and troubleshooting information for your HP all in one Help Display the HP Image Zone Dock menu The HP Image Zone Dock menu provides a shortcut to HP Image Zone services The Dock men
167. elephone company that provides multiple phone numbers with different ring patterns Yes have distinctive ring QO No If you answered Yes proceed directly to Case D Fax with a distinctive ring service on the same line You do not need to continue answering questions If you answered No please continue answering questions Are you unsure if you have distinctive ring Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line When you subscribe to this service each phone number will have a different ring pattern For example you can have single double and triple rings for the different numbers You might assign one phone number with a single ring to your voice calls and another phone number with double rings to your fax calls This allows you to tell the difference between voice and fax calls when the phone rings User Guide 77 Chapter 10 4 Do you receive voice calls at the same phone number you will use for fax calls on your HP all in one Q Yes receive voice calls OY No Please continue answering questions 5 Do you have a PC modem on the same phone line as your HP all in one QO Yes have a PC modem QO No If you answer Yes to any of the following questions you are using a PC modem Do you send and receive faxes directly to and from your computer software programs through a dial up connection Do you send and receive e mail messages on y
168. ems and need to speak with an HP Customer Support Representative do the following a Have the specific name of your HP all in one as it appears on the control panel available b Printa self test report For information on printing a self test report see Print a self test report c Make a color copy to have available as a sample printout d Be prepared to describe your problem in detail e Have your serial number and service ID ready For information on how to access your serial number and service ID see Access your serial number and service ID 5 Call HP Customer Support Be near your HP all in one when you call Access your serial number and service ID You can access important information by using the Information Menu of your HP all in one User Guide 207 Chapter 17 Note If your HP all in one is not turning on you can view the serial number by looking at the sticker on the rear upper left corner of the device The serial number is the 10 character code in the upper left corner of the sticker Press and hold OK While holding OK press 4 This displays the Information Menu Press gt until Model Number appears and then press OK This displays the service ID Write down the complete service ID 3 Press Cancel and then press gt until Serial Number appears 4 Press OK This displays the serial number Write down the complete serial number 5 Press Cancel to exit the Information Menu hp 2 2 7 a I oO
169. enberger Strasse 140 D 71034 B blingen Germany FAX 49 7031 14 3143 US Contact Hewlett Packard Co 16399 W Bernardo Dr San Diego CA USA 92127 230 HP Officejet 7300 7400 series all in one HP Officejet 7400series declaration of conformity ca User Guide invent DECLARATION OF CONFORMITY according to ISO IEC Guide 22 and EN 45014 Manufacturer s Name Hewlett Packard Company Manufacturer s Address 16399 West Bernardo Drive San Diego CA 92127 USA declares that the product Regulatory Model Number SDGOB 0305 03 Product Name Model Number s OfficeJet 7400 Series Q3462A OfficeJet 7410 Q5569A B Q5573C Japan 7410xi Q5564A 7413 Q5570A Power Adapter s HP part 0950 4483 domestic 0950 4484 international conforms to the following Product Specifications Safety Telecom IEC 60950 1 2001 EN 60950 1 2002 IEC 60825 1 Edition 1 2 2001 EN 60825 1 A11 A2 A1 2002 Class 1 Laser Led UL 60950 1 2003 CAN CSA 22 2 No 60950 1 03 NOM 019 SFCI 1993 AS NZS 60950 2000 GB4943 2001 CISPR 22 1997 EN 55022 1998 Class B CISPR 24 1997 EN 55024 1998 IEC 61000 3 2 2000 EN 61000 3 2 2000 IEC 61000 3 3 A1 2001 EN 61000 3 3 A1 2001 CNS13438 1998 VCCI 2 FCC Part 15 Class B ICES 003 Issue 2 GB9254 1998 EN 301 489 17 2002 TBR 21 1998 AS ACIF S002 Supplementary Information The product herewith complies with the requirements of the Low Voltage Directive 73
170. ency film U S Letter Legal Executive 1 8 mm 0 07 inches 3 mm 0 12 inches ISO A4 A5 and JIS B5 1 8 mm 0 07 inches 6 0 mm 0 2 inches Envelopes 1 8 mm 0 07 inches 14 3 mm 0 5 inches Cards 1 8 mm 0 07 inches 6 7 mm 0 3 inches Print specifications e 1200 by 1200 dpi black e 1200 by 1200 dpi color with HP PhotoREt III e Method drop on demand thermal inkjet User Guide 221 oO Q i 5 z 3 3 v o 5 c e pm p 2 z c i oO Chapter 19 e Language HP PCL Level 3 PCL3 GUI or PCL 10 e Print speeds vary according to the complexity of the document e Duty cycle 500 printed pages per month average e Duty cycle 5000 printed pages per month maximum e Panorama size printing Mode Resolution dpi Speed ppm Best Black 1200 by 1200 2 Color 1200 by 1200 up to 4800 dpi optimized 2 Normal Black 600 by 600 9 8 Color 600 by 600 5 7 Fast Black 300 by 300 30 Color 300 by 300 20 Copy specifications Digital image processing e Up to 99 copies from original varies by model e Digital zoom from 25 to 400 varies by model e Fitto page Poster Many on page e Up to 30 copies per minute black 20 copies per minute color varies by model e Copy speeds vary according to the complexity of the document Mode Speed ppm Print resolution dpi Scan resolution dpi Best Black up to 0 8 1200 by 1200 1200 by
171. end Fax and HP Gallery 6 Ifthe essential icons do not appear remove the software and then reinstall it For more information see Uninstall and reinstall the software received a message that an unknown error has occurred Solution Try to continue with the installation If that doesn t work stop and then restart the installation and follow the directions on the screen If an error occurs you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP all in one program group For more information see Uninstall and reinstall the software Some of the icons are missing in the HP Director If the essential icons Scan Picture Scan Document Send Fax and HP Gallery do not appear your installation might not be complete Solution If your installation is incomplete you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP all in one program group For more information see Uninstall and reinstall the software a fe c 2 O 7 gt e e Co z e 3 e 5 The fax wizard does not start User Guide 175 Chapter 16 Solution Launch the fax wizard as follows 1 Start the HP Dire
172. ernet Protocol FolP You probably use a FolP service provided by your telephone company if you e Diala special access code along with the fax number or e Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection Note You can only send and receive faxes by connecting a phone cord to the port labeled 1 LINE on the HP all in one and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company Some Internet faxing services do not work properly when the HP all in one is sending and receiving faxes at high speed 33600bps If you experience problems sending and receiving faxes while using an Internet fax service use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed You should also check with your telephone company to make sure their Internet faxing service supports faxing Stop faxing You can cancel a fax you are sending or receiving at any time To stop faxing from the control panel gt Press Cancel on the control panel to stop a fax you are sending or receiving Look for the Fax Cancelled message on the color graphics display If it does not appear press Cancel again The HP all in one prints any pages it has al
173. es use the instructions in this section to receive faxes You can receive faxes manually from a phone that is e Directly connected to the HP all in one on the 2 EXT port e Onthe same phone line but is not connected to the HP all in one 1 Make sure the HP all in one is turned on and you have paper loaded in the input tray Remove any originals from the document feeder tray 3 Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP all in one answers Or set your HP all in one to answer faxes manually For information on setting the number of rings to answer see Set the number of rings before answering For information on setting the HP all in one to answer faxes manually see Set the answer mode 4 Doone of the following f your phone is on the same phone line but not plugged into the back of the HP all in one and you hear fax tones from a sending fax machine wait 5 10 seconds before pressing 1 2 3 on your phone If the HP all in one does not begin receiving the fax wait several more seconds and press 1 2 3 again N n o a gt p h ov x h oO c oO n Note When the HP all in one receives an incoming call it displays Ringing on the color graphics display If you pick up the phone Phone Off Hook appears after a few seconds You must wait until this message appears before pressing 1 2 3 on your phone or you will not be able to receive th
174. es listed in the following pages Some support services are available only in the U S and Canada while others are available in many countries regions worldwide If a support service number is not listed for your country region contact your nearest authorized HP dealer for help oddns dH 399 Get support and other information from the Internet If you have Internet access you can get help from the following HP website www hp com support This website offers technical support drivers supplies and ordering information HP customer support Software programs from other companies might be included with your HP all in one If you experience problems with any of those programs you will receive the best technical assistance by calling the experts at that company If you need to contact HP Customer Support do the following before you call 1 Make sure that a Your HP all in one is plugged in and turned on b The specified print cartridges are installed correctly c The recommended paper is properly loaded in the input tray 2 Reset your HP all in one a Turn off the HP all in one by pressing the On button b Unplug the power cord from the back of the HP all in one c Plug the power cord back into the HP all in one d Turn on the HP all in one by pressing the On button 3 For more information go to www hp com support This website offers technical support drivers supplies and ordering information 4 Ifyou are still experiencing probl
175. es only if your HP all in one has an HP Automatic Two Sided Printing Accessory The HP Automatic Two Sided Printing Accessory is standard equipment with some models or can be purchased separately Make sure you have paper loaded in the input tray 2 Load your letter or A4 sized originals in the document feeder tray Place the pages so that the top of the document goes in first rm o s 5 2 gt 2 e co o o a 2 Note You cannot make two sided copies from legal sized originals 3 Press Two Sided and then press 1 This displays the Select Function menu and then selects Copy 4 Choose one of the following by pressing w to highlight the desired setting and then press OK 1 sided original 1 sided copy This option produces a standard single sided copy from a single sided original 1 sided original 2 sided copy This option takes 2 single sided originals and produces a two sided copy 2 sided original 1 sided copy This option produces single sided copies of a two sided original 2 sided original 2 sided copy This option produces a two sided copy from a two sided original 5 Press Start Copy Black or Start Copy Color 58 HP Officejet 7300 7400 series all in one Note Do not take the paper out of the tray until both sides of the copy are complete Collate copies You can use the Collate feature to produce sets of copies in the exact order that they are scanned from the document feede
176. ess Setup 3 Press 6 then press 2 This displays the Tools menu and then selects Align Print Cartridge The HP all in one prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page For information on aligning the print cartridges by using the HP Image Zone software that came with your HP all in one see the onscreen HP Image Zone Help that came with your software 2 Ss zr 2 gt lt e c s T v 2 gt 7 e gt o Clean the print cartridges Use this feature when the self test report shows streaking or white lines through any of the lines of color Do not clean print cartridges unnecessarily as this wastes ink and shortens the life of the ink nozzles To clean the print cartridges from the control panel 1 Load letter or A4 unused plain white paper into the input tray 2 Press Setup 3 Press 6 then press 1 This displays the Tools menu and then selects Clean Print Cartridge The HP all in one prints a page that you can recycle or discard If copy or print quality still seem poor after you clean the print cartridges try cleaning the print cartridge contacts before replacing the affected print cartridge User Guide 161 st e a a I b o gt i T i Chapter 15 For information on cleaning the print cartridge contacts see Clean the print cartridge contacts For information on replacing the print cartridges see Replace
177. ess to many of the features of your HP imaging products such as an installed products pop up menu and a list of tasks available for the current product The list may include tasks such as copy scan fax or transfer images Clicking on a task opens an application to assist you with that task The Services tab gives you access to digital imaging applications that can help you view edit manage and share you images e The Search HP Image Zone Help text entry field The Search HP Image Zone Help text entry field lets you search HP Image Zone Help for keywords or phrases To open the HP Image Zone window gt Click the HP Image Zone icon in the Dock The HP Image Zone window appears The HP Image Zone window displays only the HP Image Zone features that are appropriate for the selected device Note The icons in the table below might appear differently on your computer The HP Image Zone window is customized to display feature icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then that feature or function does not display in the HP Image Zone window Products Icon Feature and Purpose Unload Images Use this feature to transfer images from a memory card to your computer Scan Picture Use this feature to scan an image and display it in the HP Gallery amp Scan to OCR Use this feature to scan text and display it in the s
178. ey can damage it Do not place or spray liquid directly on the glass the liquid might seep under the glass and damage the device 3 Dry the glass with a chamois or cellulose sponge to prevent spotting Note Make sure you clean the small glass strip to the left of the main glass surface This strip is for processing jobs from the automatic document feeder Streaks can occur if the glass strip is dirty oO ro a a I i e gt i f i 152 HP Officejet 7300 7400 series all in one Clean the lid backing Minor debris can accumulate on the white document backing located underneath the lid of the HP all in one 1 2 3 Turn off the HP all in one unplug the power cord and raise the lid Clean the white document backing with a soft cloth or sponge slightly moistened with a mild soap and warm water Wash the backing gently to loosen debris Do not scrub the backing Dry the backing with a chamois or soft cloth Warning Do not use paper based wipes as these might scratch the backing If further cleaning is needed repeat the previous steps using isopropyl rubbing alcohol and wipe the backing thoroughly with a damp cloth to remove any residual alcohol Warning Be careful not to spill alcohol on the glass or painted parts of the HP all in one as this might damage the device Clean the exterior Use a soft cloth or slightly moistened sponge to wipe dust smudges and stains off the case
179. fax header The fax header prints your name and fax number on the top of every fax you send We recommend that you set up the fax header by using the Fax Setup Wizard Windows users or the Setup Assistant Macintosh users during the HP Image Zone software installation You can also set up or change the fax header from the control panel The fax header information is required by law in many countries regions 1 Press Setup 2 Press 4 and then press 2 This displays the Basic Fax Setup menu and then selects Fax Header 3 Enter your personal or company name For information on entering text from the control panel see Enter text and symbols 4 When you are finished entering your personal or company name select Done on the visual keyboard and then press OK 5 Enter your fax number by using the numeric keypad 6 Press OK You might find it easier to enter fax header information by using the HP Director that came with your HP Image Zone software In addition to entering fax header information you can also enter cover page information that will be used when you send a fax from your computer and attach a cover page For more information see the onscreenHP Image Zone Help that came with your HP Image Zone software Enter text and symbols You can enter text and symbols from the control panel by using the visual keyboard that appears automatically on the color graphics display when setting up your fax header information or speed dial entries Yo
180. fe c 2 O 7 gt e e vo 5 e 3 e 5 User Guide 179 Chapter 16 e Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing The phone cord connected to correct port on fax test failed Solution The phone cord is plugged into the wrong port on the back of the HP all in one 1 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 4 LINE on the back of your HP all in one Note If you use the 2 EXT port to connect to the telephone wall jack you will not be able to send or receive faxes The 2 EXT port should only be used to connect other equipment such as an answering machine ora telephone 2 After you have connected the phone cord to the port labeled 1 LINE run the fax test again to make sure it passes and your HP all in one is ready for faxing 3 Try to send or receive a test fax The fax line condition test failed Solution e Make sure you connect your HP all in on
181. formation for your HP all in one Select Device Use this feature to select the device you want to use from the list of installed devices Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy Status Use this feature to display the current status of your HP all in one Open the HP Image Zone software Macintosh OS X v10 1 5or later Note Macintosh OS X v10 2 1 and v10 2 2 are not supported When you install the HP Image Zone software the HP Image Zone icon is placed in the Dock Note If you install more than one HP all in one an HP Image Zone icon for each device is displayed in the Dock For example if you have an HP scanner and an HP all in one installed two HP Image Zone icons are present in the Dock one for each device However if you installed two of the same kind of device for example two HP all in ones only one HP Image Zone icon is displayed in the Dock to represent all devices of that kind User Guide 11 z a koj gt e v S e i an a L Chapter 1 You can access the HP Image Zone software in one of two ways e Through the HP Image Zone window e Through the HP Image Zone Dock menu Open the HP Image Zone window Select the HP Image Zone icon to open the HP Image Zone window The HP Image Zone window has two main elements e The display area for the Products Services tabs The Products tab gives you acc
182. ge Zone Help 200 HP Officejet 7300 7400 series all in one Solution The HP Instant Share service is not responding Either the service is down for maintenance the proxy settings are inaccurate or one or more of your network cables are disconnected gt Try one of the following Check your proxy settings see the procedure below Check your network connections For more information see the Setup and Network Guides that came with your HP all in one Try the task again later Note Your HP all in one does not support proxies that require authentication To check your proxy settings 1 Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display 2 Press 8 and then press 1 This selects Network and then View Network Settings The Network Settings menu appears 3 Press 1 to select Print Detailed Report The network configuration page prints on your HP all in one 4 Find the device IP Address on the network configuration page 5 Enter the device IP Address into the Address field on a browser on your computer The embedded Web server EWS Home page appears in your browser window 6 Click the Networking tab 7 Under Applications click Instant Share 8 Verify the proxy settings 9 Ifthe settings are inaccurate enter the correct information in the appropriate field s in the EWS For more information see the Network Guide that came with your HP all in one
183. gh for information on extending it Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port Set up the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings Change the Rings to Answer setting on your HP all in one to six rings 91 dnjas xe4 Q o n x rs Chapter 10 For information on changing this setting see Set the number of rings before answering 8 Run a fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your answering machine can record a voice message Case J Shared voice fax line with PC modem and answering machine If you receive both voice calls and fax calls at the same phone number and you also have a PC modem and answering machine connected on this phone line connect your HP all in one as described in this section Since your PC modem shares the phone line with your HP al
184. ging this setting see Set the number of rings before answering 10 Run a fax test For information see Test your fax setup foe When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your answering machine can record a voice message Case K Shared voice fax line with PC modem and voice mail 96 If you receive both voice calls and fax calls at the same phone number use a PC modem on the same phone line and subscribe to a voice mail service through your telephone company connect your HP all in one as described in this section Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive faxes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you ca
185. graphics display To navigate through the photos on the memory card press lt or gt to move backward or forward through the photos one photo at a time Press and hold lt or p gt to move rapidly backward or forward through the photos Print photos from a proof sheet A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card without the need for a computer A proof sheet which might be several pages long shows thumbnail views of photos stored on the memory card The file name index number and date appear under each thumbnail Proof sheets are also a quick way to create a printed catalog of your photos In order to print photos using a proof sheet you need to print the proof sheet complete it and then scan it o a 3 Ea fea pa 2 a v c o ps S a fo o Printing photos from a proof sheet is done in three steps printing a proof sheet completing the proof sheet and scanning the proof sheet This section contains detailed information on all three steps Tip You can also improve the quality of the photos you print with the HP all in one by purchasing a photo or gray photo print cartridge With the tri color print cartridge and photo print cartridge installed you have a six ink system which provides enhanced quality color photos With the tri color print cartridge and the gray photo print cartridge installed you can print a full range of gray tones which p
186. gt e e vo 5 e 3 e 5 User Guide 203 c 5 E b ke c 5 Q fo N Q 3 Chapter 16 HP Instant Share Error Report messages If you encounter a problem while sending images to a destination an HP Instant Share Error Report prints on your HP all in one Use this section to solve possible file problems shown on the Error Report Unsupported file format Solution One of the files sent to the HP Instant Share service is not one of the supported file types gt Convert the file to a JPEG and try the task again Corrupted file Solution The file you sent is corrupted gt Replace the file and try again For example retake the digital photo or regenerate the image Exceeds supported file size Solution One of the files sent to the HP Instant Share service exceeds the server s file size limit gt Rework the image so that it is below 5 MB in size and then try sending it again Photo memory card troubleshooting 204 The following troubleshooting tips relate only to Macintosh users of iPhoto You insert a memory card into a networked HP all in one but iPhoto does not see it Solution A memory card must appear on the desktop for iPhoto to find it but a memory card inserted in a networked HP all in one does not automatically mount on the desktop If you simply launch iPhoto from its folder or by double clicking an alias the appli
187. hall have no obligation to repair replace or refund until the Customer returns the defective Product to HP Any replacement product may be either new or like new provided that it has functionality at least equal to that of the Product being replaced HP products including each Product may contain remanufactured parts components or materials equivalent to new in performance HP s limited warranty for each Product is valid in any country region or locality where the covered HP product is distributed by HP Contracts for additional warranty service such as on site service are available from any authorized HP service facility in countries regions where the product is distributed by HP or by an authorized representative Limitations of warranty TO THE EXTENT ALLOWED BY LOCAL LAW NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE Limitations of liability User Guide To the extent allowed by local law the remedies provided in this Limited Warranty Statement are the Customer s sole and exclusive remedies TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON
188. han expected Supported memory card types CompactFlash SmartMedia Memory Stick Memory Stick Duo Memory Stick Pro Secure Digital MultimediaCard MMC xD Picture Card Scan specifications Image editor included Integrated OCR software automatically converts scanned text to editable text Scan speeds vary according to the complexity of the document Twain compliant interface Resolution 2400 by 4800 dpi optical up to 19 200 dpi enhanced Color 48 bit color 8 bit grayscale 256 levels of gray Maximum scan size from glass 216 by 355 6 mm 8 5 by 14 inches Physical specifications e Height 29 1 cm 11 4 inches 35 3 cm 13 9 inches with optional HP 250 Sheet Plain Paper Tray e Width 54 9 cm 21 6 inches e Depth 39 7 cm 15 6 inches 43 8 cm 17 2 inches HP Automatic Two sided Printing Accessory attached e Weight 11 3 kg 25 pounds 11 9 kg 26 2 pounds HP Automatic Two sided Printing Accessory attached 14 2 kg 31 2 pounds HP Automatic Two sided Printing Accessory and optional HP 250 Sheet Plain Paper Tray attached 4 oO Q e 2 z 3 3 v fe 53 Power specifications e Power consumption 75 W maximum e Input voltage AC 100 to 240 V 2 A 50 60 Hz grounded e Output voltage DC 31Vdc 2420 mA Environmental specifications e Recommended operating temperature range 15 to 32 C 59 to 90 F e Allowable operating temperature range 15 to 35 C 5 to 104 F e Humidit
189. he printing problem A sample of the ink test area of the report is shown below Black Cartridge Test Patterns 0 Color Cartridge Test Patterns 0 EER H I lI I he E AEE i o MAGENTA TRLOW vou erp Total Page Count 826 oO ro a a I i e gt i f 4 Make sure the test patterns are even and show a complete grid If more than a few lines in a pattern are broken this might indicate a problem with the nozzles You might need to clean the print cartridges For more information see Clean the print cartridges 5 Make sure the lines of color extend across the page If the black line is missing faded streaked or shows lines this might indicate a problem with the black or photo print cartridge in the right slot 154 HP Officejet 7300 7400 series all in one If any of the remaining three lines are missing faded streaked or show lines this might indicate a problem with the tri color print cartridge in the left slot 6 Make sure the color blocks have even consistency and are representative of the colors listed below You should see cyan magenta yellow violet green and red color blocks If color blocks are missing or if a block of color is muddy or does not match the label indicated below the block this might indicate that the tri color print cartridge is out of ink You might need to replace the print cartridge For more information on replacing print cartridges see Repl
190. he current print job only or if you want to make the settings the defaults for all future print jobs How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job To change the print settings for all future jobs 1 Inthe HP Director click Settings point to Print Settings and then click Printer Settings 2 Make changes to the print settings and click OK To change the print settings for the current job 1 On the File menu in your software application click Print 2 Make sure the HP all in one is the selected printer 3 Click the button that opens the Properties dialog box Depending on your software application this button might be called Properties Options Printer Setup or Printer Make changes to the print settings and click OK Click Print or OK in the Print dialog box to print the job ak HP Officejet 7300 7400 series all in one Macintosh users Use the Page Setup and Print dialog boxes to change the settings for your print job Which dialog box you use depends on which setting you want to change To change the paper size orientation or scaling percentage 1 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Page Setup 3 Make changes to the paper size orientation and sca
191. he onscreen directions Disconnect your HP all in one from your computer Restart your computer AON Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 5 Run the HP Officejet 7300 7400 series all in one software Setup program again 177 a fe c 2 O 7 gt e e Co 5 e 3 e 5 Chapter 16 6 Launch Reinstall 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one To uninstall from a Macintosh computer 1 Disconnect the HP all in one from your Macintosh 2 Double click the Applications HP All in One Software folder 3 Double click HP Uninstaller Follow the onscreen instructions 4 After the software is uninstalled disconnect your HP all in one and then restart your computer Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 5 To reinstall the software insert the HP all in one CD ROM into your computer s CD ROM drive On the desktop open the CD ROM and then double click HP all in one installer Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one NO Fax setup troubleshooting
192. he photos are sent to their assigned destinations Note Sending photos to a large number of destinations might take a long time and might exceed the maximum number of destinations to which the HP all in one can send in a single transaction Reinserting the memory card will cause the remaining photos to be sent to their destinations Send a scanned image You can share a scanned image by pressing HP Instant Share on the control panel To use the HP Instant Share button place the image on the glass select the scanner as the means by which you are going to send the image select a destination and start the scan Note For more information on scanning an image see Use the scan features User Guide 137 Chapter 13 To send a scanned image to your friend or relative s network connected device 1 Ask your friend or relative recipient for the name he assigned to his network connected device Note The device name is assigned when you set up your HP Instant Share account and register your HP all in one The device name is not case sensitive 2 Verify that the recipient either is receiving in Open mode or has included your HP Passport user ID in the access list for the receiving device For more information see Receive from any sender Open mode and Use the HP Instant Share access list 3 Create a destination using the device name you obtained from your friend or relative For more information see Create destinations 4 Press HP Insta
193. he ports for specific phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you continue to have problems when connected to the fax phone port try using the port designated for multiple purposes it might be labeled multi combi or something similar For information on setting up your HP all in one with a PBX phone system or ISDN line see Fax setup If your HP all in one shares the same phone line with a DSL service the DSL modem might not be properly grounded If the DSL modem is not properly grounded it can create noise on the phone line Phone lines with poor sound quality noise can cause faxing problems You can check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn off your DSL modem and completely remove power for at least 15 minutes Turn the DSL modem back on and listen to the dial tone again 183 a e c 2 O 7 gt e e co 5 e 3 e 5 c 2 5 k a c 5 fe N S Q 3 2 Chapter 16 184 Note You might notice static on the phone line again in the future If your HP all in one stops sending and receiving faxes repeat this process If the phone line is still noisy or for more information on turning your DSL modem off contact your DSL provider for support You can
194. hotos for iron on transfers posters banners stickers and other creative projects For more information see the onscreen HP Image Zone Help o io 3 i fea 2 a ke a ce S a e o Print individual photos You can print photos directly from the control panel without using a proof sheet 1 Insert the memory card into the appropriate slot on your HP all in one The status light next to the memory card slots lights up 2 Display a photo on the color graphics display and press OK to select it for printing A selected photo bears a checkmark Use lt or gt to move backward or forward through the photos one photo at a time Press and hold lt or gt to move rapidly through the photos Note You can also select photos to print by entering the index numbers of the photos you want to print Press the pound key to specify a range 21 30 Press OK when you are finished entering the photo index numbers If you do not know the photo index number print a photo proof sheet before selecting individual photos to print 3 Inthe Photo area press Menu to display the Photo Menu and then modify the photo print options as desired The print option settings revert back to the default settings after the print job is completed 4 Inthe Photo area press Print Photos to print the selected photos Create borderless prints An exceptional feature of your HP all in one is its ability to turn photos on a memory card into
195. iMediaCard MMC Secure Digital SmartMedia and xD Picture Card Note You can scan a document and send the scanned image to an inserted memory card For more information see Send a scan to a memory card Your HP all in one features four slots for memory cards shown in the following illustration with the memory cards that correspond to each slot User Guide 39 Chapter 6 o D ke fea m 5 a TS c TS S ral e The slots are configured as follows e Top left slot CompactFlash l II e Top right slot Secure Digital MultiMediaCard MMC e Bottom left slot SmartMedia xD Picture Card fits in top right of the slot e Bottom right slot Memory Stick Magic Gate Memory Stick Memory Stick Duo with user supplied adapter Memory Stick Pro e Camera port below the memory card slots compatible with any USB equipped digital camera that supports PictBridge Note The camera port only supports USB equipped digital cameras that support PictBridge It does not support other types of USB devices If you attach a USB device that is not a compatible digital camera to the camera port an error message appears on the color graphics display If you have an older HP brand digital camera try using the USB cable that came with the camera Plug it into the USB port on the back of the HP all in one and not into the camera port near the memory card slots Tip By default Windows XP will format a memory ca
196. ications 223 paper sizes 220 paper specifications 220 paper tray capacities 220 physical specifications 223 power specifications 223 print margin specifications 221 print specifications 221 scan specifications 223 system requirements 220 weight 223 wireless specifications 228 telephone receive fax 109 send fax 105 237 telephone answering machine see answering machine telephone numbers customer support 207 telephone wall jack fax 179 test dialtone 181 fax hardware test 179 fax line condition 180 fax port 180 fax setup 99 178 fax test failed 179 phone cord 180 telephone wall jack text enhance on copies 64 enter on keypad 111 time set 110 tone dial 118 transfer images button HP Director 11 transparencies load 36 tray select button 4 troubleshoot about 166 about setup 167 answering machines blocked carriage 173 check DNS address 201 check proxy address 202 check proxy settings 200 connection lost to HP Instant Share service 202 contact HP Support 166 corrupt destination file 202 destinations not authorized 202 destinations not setup 190 DNS server not responding 201 failed to connect to HP Instant Share 200 fax 178 179 186 fax problems 182 184 186 188 188 fax test 179 hardware setup 167 HP Instant Share not set up 189 HP Instant Share operations 198 238 HP Instant Share XxX setup 188 xD memory card 39 incorrect measurements 170 Z jams paper 38 173 191 zoom button
197. ide 22 and EN 45014 invent Manufacturer s Name Hewlett Packard Company Manufacturer s Address 16399 West Bernardo Drive San Diego CA 92127 USA declares that the product Regulatory Model Number SDGOB 0305 02 Product Name OfficeJet 7300 Series Q3461A Model Number s OfficeJet 7310 Q5562A 7313 Q5562A 7310xi Q5563A Power Adapter s HP part 0950 4483 domestic 0950 4484 international conforms to the following Product Specifications Safety IEC 60950 1 2001 EN 60950 1 2002 IEC 60825 1 Edition 1 2 2001 EN 60825 1 A11 A2 A1 2002 Class 1 Laser Led UL 60950 1 2003 CAN CSA 22 2 No 60950 1 03 NOM 019 SFCI 1993 AS NZS 60950 2000 GB4943 2001 CISPR 22 1997 EN 55022 1998 Class B CISPR 24 1997 EN 55024 1998 IEC 61000 3 2 2000 EN 61000 3 2 2000 IEC 61000 3 3 A1 2001 EN 61000 3 3 A1 2001 CNS13438 1998 VCCI 2 FCC Part 15 Class B ICES 003 Issue 2 GB9254 1998 EN 301 489 17 2002 Telecom TBR 21 1998 AS ACIF S002 2001 Supplementary Information The product herewith complies with the requirements of the Low Voltage Directive 73 23 EC the EMC Directive 89 336 EC and with the R amp TTE Directive 1999 5 EC Annex II and carries the CE marking accordingly The product was tested in a typical configuration Ve Fa priz 24 February 2004 Lb a OZ cia Date Steve Smith Hardware Test amp Regs MGR European Contact for regulatory topics only Hewlett Packard GmbH HQ TRE Herr
198. ile will be a self extracting executable with the extension exe When you double click the exe file the Device Update Wizard opens on your computer e Use the Software Update utility to automatically search the HP support website for device updates at predetermined intervals Note After the Software Update utility is installed on your computer it searches for device updates If you do not have the latest version of the Software Update utility at the time of install a dialog appears on your computer prompting you to upgrade Accept the upgrade To use device update 1 Doone of the following Double click the update exe file you downloaded from www hp com support When prompted accept the device update found by the Software Update utility The Device Update Wizard opens on your computer 2 Atthe Welcome screen click Next The Select a Device screen appears 3 Select your HP all in one from the list and then click Next The Important Information screen appears Make sure your computer and device meet the requirements listed If you meet the requirements click Update A light begins to flash on the control panel of your HP all in one The screen on your color graphics display turns green as the update is loaded and extracted to your device 6 Do not disconnect shut down or otherwise disturb your device while the update is occurring ak Note If you disrupt the update or an error message indicates the update failed call H
199. image or collection is printed without previewing the HP all in one uses the remote print options defined in the Instant Share Options menu Each of the above rules is detailed in the tasks following To set remote print options for a collection set to auto print 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 and then press 6 This displays the Instant Share Options menu and then selects Remote Print Size The Image Size menu appears 3 Use the A and w arrows to select the appropriate image size The default setting is Fit to Page For more information see Set photo print options To set print options for a collection previewed before printing 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 2 to select Receive The HP all in one queries the HP Instant Share service to see if you have received an image collection If a collection is found it is downloaded to your device The Received collections list appears on the color graphics display Use the A and arrows to select a collection to view Press OK Select one or more images from the collection ok Ww 144 HP Officejet 7300 7400 series all in one 6 Press Menu in the Photo area on the control panel The Print Options menu appears 7 Select the item you want to configure for example n
200. in one until it stops This locks and secures the print cartridge cradle for safe shipment 7 Reattach the cover to the bottom of the HP all in one by aligning the two tabs directly across from each other on the cover with the whole slots With the cover in position rotate it 1 4 turn to lock the cover in its place 8 See Remove the control panel overlay and pack your HP all in one to complete preparation for shipment Remove the control panel overlay and pack your HP all in one Complete the following steps once you have removed the print cartridges and unplugged the HP all in one T Warning The HP all in one must be unplugged before following these steps 1 Remove the control panel overlay as follows a Place your hands on each side of the control panel overlay b Use your thumbs to pry the control panel overlay off 214 HP Officejet 7300 7400 series all in one User Guide 5 6 Retain the control panel overlay Do not return the control panel overlay with the HP all in one Warning The replacement HP all in one might not come with a control panel A overlay Store your control panel overlay in a safe place and when the replacement HP all in one arrives reattach your control panel overlay You must attach your control panel overlay to use the control panel functions on the replacement HP all in one Tip See the Setup Guide that came with your HP all in one for instructions on how to attach your control panel overlay N
201. ine you will need to set up the HP all in one to answer fax calls manually If you subscribe to a voice mail service you will also need to answer fax calls manually This is because the HP all in one will not be able to distinguish between fax calls and phone calls Note For more information on setting up your office equipment with the HP all in one see Fax setup Choose the recommended answer mode for your setup Refer to the table below to determine the recommended answer mode for your HP all in one based on your home or office setup From the first column in the table choose the type of equipment and services applicable to your office setup Then look up the recommended answer mode in the second column The third column describes how the HP all in one will answer incoming calls After you have determined the recommended answer mode setting for your home or office setup see Set the answer mode for more information Equipment services Recommended Description sharing your fax phone answer mode line None Automatic The HP all in one automatically answers all The Auto Answer incoming calls using the Rings to Answer light is on setting For more information on setting the User Guide 101 n o peN gt p h ov x h oO i c p n N o i 5 2 x o o N D Chapter 11 continued Equipment services sharing your fax phone line Recommended answer mode Des
202. inety days For each software Product HP s limited warranty applies only to a failure to execute programming instructions HP does not warrant that the operation of any Product shall be uninterrupted or error free HP s limited warranty covers only those defects which arise as a result of normal use of a Product and does not cover any other problems including those which arise as a result of a improper maintenance or modification b software accessories media or supplies not provided or supported by HP or c operation outside the Product s specifications For any hardware Product the use of a non HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the Customer or any HP support contract with the Customer However if Product failure or damage is attributable to the use of a non HP or refilled ink cartridge HP shall charge its standard labor and materials charges to service the Product for the failure or damage If HP receives during the applicable warranty period notice of a defect in any Product HP shall either repair or replace the defective Product at HP s option Where labor charges are not covered by HP s limited warranty repairs shall be at HP s standard charges for labor If HP is unable to repair or replace as applicable a defective Product which is covered by HP s warranty HP shall within a reasonable time after being notified of the defect refund the purchase price for the Product HP s
203. ing topics editing images on the HP all in one and using the Zoom or Rotate functions Edit a photo from the control panel You can apply these editing controls on the photo currently being viewed The edits apply to printing and viewing only they are not saved to the image itself 1 Inthe Photo area press Menu and then press 2 3 The Edit menu appears lt 2 Select the Edit option you want to use by pressing the corresponding number F a S Edit Option Purpose a v 1 Photo Brightness Lets you make the displayed image lighter or darker 3 Press lt to make the image darker Press gt to make it a lighter Q 2 Color Effect Displays a menu of special color effects you can apply to the image No Effect leaves the image untouched Sepia applies a brown tone found in photos from the 1900s Antique is similar to Sepia but with pale colors added so the image looks hand tinted Black amp White replaces the colors in the photo with shades of black white and gray 3 Frame Lets you apply a frame and frame color to the current image 4 Redeye Lets you remove red eye from photos On makes red eye removal active Off turns red eye removal off The default is Off Use the Zoom or Rotate functions You can zoom in or out of a photo or rotate a photo before you print it Zoom and Rotate settings apply only to the current print job The settings are not saved with the photo To use the Zoom feature 1 Display
204. inished and in the idle state before running the test After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Fax Hardware Test continues to fail and you experience problems faxing contact HP for support For information on contacting HP for support see Get HP support The fax connected to active telephone wall jack test failed Solution e Check the connection between the telephone wall jack and the HP all in one to make sure the phone cord is secure e Make sure you use the phone cord that came with your HP all in one If you do not use the supplied phone cord to connect from the telephone wall jack to your HP all in one you may not be able to send or receive faxes After you plug in the phone cord that came with your HP all in one run the fax test again e Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup e Ifyou are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack a
205. is necessary This equipment has been certified by the manufacturer in accordance with Directive 1999 5 EC annex Il for Pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance 227 4 oO ie 7 e 2 z 3 3 v fe 53 Chapter 19 This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting Notice to users of the German telephone network This HP fax product is designed to connect only to the analogue public switched telephone network PSTN Please connect the TAE N telephone connector plug provided with the HP all in one into the wall socket TAE 6 code N This HP fax product can be used as a single device and or in combination in serial connection with other approved terminal equipment Gerauschemission LpA lt 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 Notice to users in Japan VCCI 2 CORRS FRUBLESERRSSEMARMS VCC ORE C S lt TSABIARRHEECT COBB RERMACHRTSCE BME LTWETA CORBNS UAT LEV a V
206. is out of range of the access point Verify that physical barriers and other forms of interference are limited Signals transmitted between your HP all in one and access point are affected by interference from other wireless devices including cordless phones microwave ovens and neighboring wireless networks Physical objects between the computer and the HP all in one also affect transmitted signals If this is occurring move your network components closer to the HP all in one 199 a fe c 2 O 7 gt e e Co 5 e 3 e 5 Chapter 16 To minimize interference from another wireless network try changing channels e Move the HP all in one and the access point closer together If the distance between your access point and the HP all in one is significant try reducing the distance The range for 802 11b is approximately 100 feet and less if there is any interference If possible provide a clear path between the access point and HP all in one and minimize sources of radio interference Solution Your HP all in one was connected to a network at one time It is now directly connected to a computer using a USB cable The HP Instant Share application is reading the previous network settings gt If you are trying to use HP Instant Share while using a USB cable reset the network settings on the HP all in one or access HP Instant Share from the HP Image Zone software on your computer Note For m
207. it on the glass Note If you are sending a multiple page fax you must load the originals in the automatic document feeder 2 Enter the fax number by using the keypad Tip To enter a pause in the fax number press Redial Pause 3 Press Start Fax Black 4 If your original is loaded on the glass press 1 to select Fax original from scanner glass Tip You can also send a fax in color such as a photo from your HP all in one Just press Start Fax Color instead of Start Fax Black User Guide 103 rm o i 5 2 x o o N D Chapter 11 Did you know that you can send a fax from your computer by using the HP Director that came with your HP Image Zone software You can also create and attach a computer generated cover page to send with your fax It s easy For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Enable fax confirmation If you need printed confirmation that your faxes were successfully sent follow these instructions to enable fax confirmation before sending any faxes The default fax confirmation setting is Every Error This means that your HP all in one prints a report only if there is a problem with sending or receiving a fax A confirmation message indicating whether a fax was successfully sent appears briefly on the color graphics display after each transaction For more information on printing reports see Print reports 1 Press Setup 2 Press
208. ity is ate User Guide 131 E fe z o o b f 2 a f SE a a o a 2 Chapter 13 HP Instant Share Receive 132 HP Instant Share Receive lets you receive images from any friend or relative who has accessed the HP Instant Share service and obtained an HP Passport user ID and password Receive images from any sender or a specified group of senders You can receive images from any sender with an HP Passport account Open mode or a specified group of senders Private mode e f you choose to receive from any sender simply provide the name of your HP all in one to those senders from whom you want to receive images You assign a name to your device when you set up your HP all in one with HP Instant Share The device name is not case sensitive Open mode receive from any sender is the default receive mode For more information on receiving in Open mode see Receive from any sender Open mode You can also choose to block specific individuals from sending to your HP all in one through the HP Instant Share access list For more information on using the access list see the HP Instant Share service onscreen Help e f you choose to receive from a specified group of senders add each sender from whom you wish to receive images to the HP Instant Share access list then assign each sender access privileges For more information on assigning access privil
209. k ink levels 153 clean exterior 153 clean glass 152 clean lid backing 153 clean print cartridges 161 power save mode 164 prompt delay time 165 replace print cartridges 156 restore factory defaults 165 self test report 154 make copies HP Director Windows 11 OS 9 HP Image Zone Macintosh 15 OS X HP Image Zone Macintosh 13 manual fax reports 113 User Guide receive fax 109 send fax 105 107 troubleshoot fax 184 margins copy 65 media see paper memory delete faxes 122 reprint faxes 122 save faxes 120 memory card memory card specifications 223 memory cards defective 202 insertacard 41 overview 39 photos share network 52 photos share USB 51 print DPOF file 50 print photos 48 proof sheet 42 save files to computer 41 send photos 125 136 Memory Stick memory card 39 MicroDrive memory card 39 minimum install 188 modem monitor dialing 107 more applications OS 9 HP Image Zone 15 MultiMediaCard MMC memory card 39 N normal copy quality 55 number of copies button 5 6 OK button 5 on button 5 one touch speed dial buttons 4 order accessories 149 paper 149 print cartridges 149 Setup Guide 150 software 150 User Guide 150 paper copy paper size 53 incompatible types 32 jams 38 173 191 legal to letter copy 63 load 32 order 149 paper sizes 220 paper specifications 220 recommended copy paper types 54 recommended types 31 size set for fax 118 troubleshoot 191 paper tray fax selec
210. ki Tray with Auto Two sided Print Accessory are available for this product For information on loading paper in either of these accessories read and follow the instructions that came with the accessory Load postcards or Hagaki cards You can load postcards or Hagaki cards into the main input tray of your HP all in one or into an optional rear input tray In Japan this accessory is called the Hagaki Tray with Auto Two sided Print Accessory Elsewhere it is called the HP Auto Two sided Print Accessory with Small Paper Tray For the best results set the paper type and size before printing or copying For more information see the onscreen HP Image Zone Help To load postcards or Hagaki cards in the main input tray 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert the stack of cards into the far right side of the input tray with the short edge forward and the print side down Slide the stack of cards forward until it stops 4 Slide the paper length and paper width guides inward against the stack of cards until they stop Do not overload the input tray make sure the stack of cards fits within the input tray and is no higher than the top of the paper width guide 5 Replace the output tray User Guide 35 i v Q Q ge Ke me c 2 ke 1 ro me fo l Chapter 5 36 To load postcards or Hagaki cards in the optional rear tray gt The HP Auto Two sided Print A
211. l in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP all in one to a computer with one phone port You will need to purchase a parallel splitter in order to send and receive faxes successfully and use your PC modem Do not use a 2 line phone splitter or a serial splitter You will also need three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store e f your computer has two phone ports see Set up your HP all in one to a computer with two phone ports Set up your HP all in one to a computer with one phone port 92 This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port HP Officejet 7300 7400 series all in one Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone optional Answering machine Computer with modem NS
212. lbum or an online photo finishing service Availability of services varies by country region To create destinations 1 2 6 190 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display Press 3 to select Add New Destination The Select Computer menu appears with a list of computers connected to your network Select a computer from the list Note HP Image Zone software must be installed on the computer selected and the computer must be able to access the HP Instant Share service The HP Instant Share service screens appear in a window on your computer Sign in to HP Instant Share with your HP Passport userid and password The HP Instant Share manager appears Note You will not be prompted for your HP Passport userid and password if you have set the HP Instant Share service to remember them Select the Share tab and follow the onscreen instructions to create a new destination For more information see the onscreen Help If you want to send a collection of images to a friend or relative s network connected device select HP Instant Share E mail In the E mail address field enter the name of the device to which you want to send followed by send hp com Note To send to a device 1 both the sender and recipient must have an HP Passport user ID and password 2 the device to which the image is sent must be registered with HP Instant Share and 3
213. le in other chapters within this guide or in the onscreen HP Image Zone Help Transfer photos You have several different options for transferring photos You can transfer photos to your HP all in one your computer or a memory card For more information see the section below specific to your operating system Transfer photos using a Windows PC The graphic below shows several methods for transferring photos to your Windows PC HP all in one or a memory card For more information see the list below the graphic A Transfer a photo from a memory card inserted into your HP all in one to your Windows PC Transfer a photo from your HP digital camera to your Windows PC fe gt me gt fe 4 e no C Transfer a photo by scanning a photo directly onto a memory card inserted into your HP all in one User Guide 23 n 2 lt a lt z x Chapter 4 Transfer photos using a Macintosh The graphic below shows several methods for transferring photos to your Macintosh HP all in one or a memory card For more information see the list below the graphic A Transfer a photo from a memory card inserted into your HP all in one to your Macintosh Transfer a photo from your HP digital camera to your Macintosh C Transfer a photo by
214. less prints and album pages from the scanned image It also enables you to access the scanned image from other devices that support the memory card Send a scan to a memory card loaded in your HP all in one USB connected You can send the scanned image as a JPEG image to a memory card This section describes the process when your HP all in one is directly connected to your computer through a USB cable Make sure you have a memory card inserted in the HP all in one 1 Load the original face down on the right front corner of the glass 2 Inthe Scan area press Scan To A Scan To menu appears listing various options or destinations The default destination is whichever one you selected the last time you used this menu 3 Press w to highlight Memory Card and then press OK The HP all in one scans the image and saves the file to the memory card in the JPEG format Send a scan to a memory card loaded in your HP all in one network connected You can send a scanned image as a JPEG image to a memory card This section describes the process when your HP all in one is connected to a network ues Note You can only send a scan to a memory card if the memory card is being shared across the network See Control memory card security on a network for more information 1 Load the original face down on the right front corner of the glass User Guide 71 Chapter 8 2 Inthe Scan area press Scan To A Scan To menu appears listing various option
215. ling You can set the dial mode for your HP all in one to either tone dialing or pulse dialing Most telephone systems work with either type of dialing If your telephone system does not require pulse dialing we recommend using tone dialing If you have a public telephone system or a private branch exchange PBX system you may need to select Pulse Dialing Contact your local telephone company if you are unsure which setting to use Note If you select Pulse Dialing some phone system features might not be available It can also take longer to dial a fax or phone number Press Setup 2 Press 4 and then press 7 This displays the Basic Fax Setup menu and then selects Tone or Pulse Dialing 3 Press w to highlight an option and then press OK Adjust the volume Your HP all in one provides three levels for adjusting the ring and speaker volume The ring volume is the volume of the phone rings The speaker volume is the level of everything else such as the dial tones fax tones and button press beeps The default setting is Soft N o i 5 2 x o o a 1 Press Setup 2 Press 4 and then press 8 This displays the Basic Fax Setup menu and then selects Ring and Beep Volume 3 Press w to select one of the options Soft Loud or Off Note If you select Off you will not hear a dial tone fax tones or incoming ring tones 4 Press OK Forward faxes to another number You can set up your HP all in one t
216. ling percentage settings and click OK v h z e 3 lt fe iz fe 3 no a oO To change all other print settings 1 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Print 3 Make changes to the print settings and click Print to print the job Stop a print job Although you can stop a print job from either the HP all in one or the computer we recommend you stop it from the HP all in one for best results To stop a print job from the HP all in one gt Press Cancel on the control panel Look for the Print Cancelled message on the color graphics display If the message does not appear press Cancel again User Guide 75 10 Fax setup After completing all steps in the Setup Guide use the instructions in this chapter to complete your fax setup Please keep your Setup Guide for later use In this chapter you will learn how to set up your HP all in one so that faxing works successfully with equipment and services you might already have on the same phone line as your HP all in one Before you begin setting up your HP all in one for faxing determine which kind of phone system your country region uses The instructions for setting up your HP all in one for faxing differ depending whether you have a serial or parallel phone system e
217. lly appears on the color graphics display 7 Use the visual keyboard to change the name For more information on using the visual keyboard see Enter text and symbols 8 Press OK 9 Press 1 to update another speed dial entry or press Cancel to exit out Delete speed dial entries You can delete an individual or group speed dial entry If you delete an individual speed dial entry that is included in a group speed dial it will be deleted from the group as well 1 Press Setup 2 Press 3 and then press 3 again This displays the Speed Dial Setup menu and then selects Delete Speed Dial 3 Press wor A until the speed dial entry that you want to delete appears and then press OK to delete it You can also enter the speed dial code by using the keypad on the control panel 4 Press 3 to delete another speed dial entry or press Cancel to exit n o gt o ov gt oO os c oO n Change the fax resolution and lighter darker settings You can change the fax Resolution and Lighter Darker settings for documents that you are faxing Change the fax resolution The Resolution setting affects the transmission speed and quality of faxed black and white documents The HP all in one sends faxes at the highest resolution supported by the receiving fax machine You can only change the resolution for faxes that you are User Guide 115 Chapter 11 sending in black and white All color faxes will be sent using Fine
218. ls You can quickly send a fax by pressing Speed Dial or a one touch speed dial button on the control panel Note The one touch speed dial buttons correspond to the first five speed dial entries Speed dial entries will not appear until you have set them up For more information see Set up speed dialing 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Doone of the following Press Speed Dial until the appropriate speed dial entry appears in the top line of the color graphics display You can also scroll through the speed dial entries by pressing W or A After the entry you want is highlighted press OK Press Speed Dial and then enter the speed dial code by using the keypad on the control panel Press OK Press a one touch speed dial button Press OK 3 Press Start Fax Black or Start Fax Color Schedule a fax You can schedule a black and white fax to be sent later the same day when phone lines are not as busy or phone rates are lower for example When scheduling a fax the originals must be loaded in the document feeder tray and not on the glass The HP all in one automatically sends your fax when the specified time is reached You can only schedule one fax to be sent at a time You can continue to send faxes normally however while a fax is scheduled 1 Load your originals face up in the document feeder tray with the top of the page on the left Note Load your
219. ly If you set up the HP all in one to answer calls automatically it answers all incoming calls and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press the Auto Answer button until the light is on If you set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off Run a fax test For information see Test your fax setup HP Officejet 7300 7400 series all in one If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case F Shared voice fax line with voice mail If you receive both voice calls and fax calls at the same phone number and you also subscribe to a voice mail service through your telephone company connect your HP all in one as described in this section Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive f
220. ly Premium Photo Increase copy speed or quality The HP all in one provides three options that affect copy speed and quality e Best produces the highest quality for all paper and eliminates the banding striping effect that sometimes occurs in solid areas Best copies more slowly than the other quality settings e Normal delivers high quality output and is the recommended setting for most of your copying Normal copies faster than Best e Fast copies faster than the Normal setting The text is comparable to the quality of the Normal setting but the graphics might be lower quality The Fast setting uses less ink and extends the life of your print cartridges Cc n oO pen gt o Qo e kej lt h o c oO 7 To change the copy quality from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first 3 Inthe Copy area press Quality This displays the Copy Quality menu Press w to highlight a quality setting and then press OK Press Start Copy Black or Start Copy Color ast User Guide 55 rm o b 5 B 2 gt 2 e co o v a 2 Chapter 7 Select an input tray for copying If you have one of the supported paper tray accessories installed you can sp
221. manually sending a fax Sending a fax manually is useful if you want to make sure the recipient is available to receive the fax before you send it The phone must be connected to the 2 EXT port on the back of the HP all in one For information on setting up your HP all in one with your phone see Fax setup 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Dial the number by using the keypad on the phone that is connected to your HP all in one Note You must use the keypad on the phone to dial the number Do not use the keypad on the control panel of the HP all in one n o a gt p h ov x h oO or c 3 p n 3 Doone of the following If after dialing the number you hear fax tones press Start Fax Black or Start Fax Color within three seconds to send the fax Ifthe recipient answers the telephone you can engage in a conversation before sending your fax Once you are ready to send your fax press the Start Fax Black or Start Fax Color button on the control panel Send a fax using redial You can use redial to send a fax to the last fax number dialed from the control panel 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Press Redial Pause The last number dialed appears in the color graphics display 3 Press Start Fax Black or Start Fax Color User Guide 105 Chapter 11 Send a fax using speed dia
222. mation on calling for technical support The HP all in one does not print Solution If your HP all in one and computer are not communicating with each other try the following e Check the USB cable If you are using an older cable it might not be working properly Try connecting it to another product to see if the USB cable works If you experience problems the USB cable might need to be replaced Also verify that the cable does not exceed 3 meters 9 8 feet in length e Make sure your computer is USB ready Some operating systems such as Windows 95 and Windows NT do not support USB connections Check the documentation that came with your operating system for more information e Check the connection from your HP all in one to your computer Verify that the USB cable is securely plugged into the USB port on the back of your HP all in one Make sure the other end of the USB cable is plugged into a USB port on your computer After the cable is connected properly turn your HP all in one off and then on again c a 5 E p a c 5 fe N S Q 3 2 172 HP Officejet 7300 7400 series all in one e Check other printers or scanners You might need to disconnect older products from your computer e f your HP all in one is networked see the Network Guide that came with your HP all in one e After you check the connections try restarting your computer Turn your HP all in one off and then
223. mber of rings to answer for the HP all in one to a number greater than the number of rings to answer for the answering machine The answering machine must answer the call before your HP all in one For more information on setting the number of rings to answer see Set the number of rings before answering Distinctive ringing service Automatic The Auto Answer light is on The HP all in one automatically answers all incoming calls Make sure the ring pattern the phone company set for your fax phone line matches the Answer Ring Pattern set for the HP all in one For more information see Change the answer ring pattern distinctive ringing 102 HP Officejet 7300 7400 series all in one Set the answer mode The answer mode determines whether your HP all in one answers incoming calls or not If you set up the HP all in one to answer faxes automatically the Auto Answer light is on it answers all incoming calls and receives faxes If you set up the HP all in one to answer faxes manually the Auto Answer light is off you must be available to respond in person to the incoming fax call or your HP all in one will not receive faxes For more information on receiving faxes manually see Receive a fax manually If you do not know which answer mode to use see Choose the recommended answer mode for your setup gt Press the Auto Answer button to set the answer mode When the Auto Answer light is on your HP all in on
224. ment is causing the problem Ifthe Fax Line Condition Test fails without the other equipment connect the HP all in one to a working phone line and continue reviewing the troubleshooting information in this section If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Fax Line Condition test continues to fail and you experience problems faxing contact your telephone company and have them check the phone line The dial tone detection test failed Solution Other equipment which uses the same phone line as the HP all in one might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again If the Dial Tone Detection Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them back one at a time and rerunning the test each time until you identify which piece of equipment is causing the problem Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact you
225. menu The Scan To menu appears listing destinations including applications for anything you scan The default destination is whichever one you selected the last time you used this menu You designate which destinations appear on the Scan To menu by using the HP Image Zone on your computer For more information see the onscreen HP Image Zone Help that came with your software To select an application to receive the scan press its number on the control panel or use the arrow buttons to highlight it and then press OK or Start Scan 69 ueos Chapter 8 If you chose the HP Image Zone a preview image of the scan appears in the HP Scan window on the computer where you can edit it 6 Make any desired edits to the preview image in the HP Scan window When you finish click Accept The HP all in one sends the scan to the selected application For example if you chose the HP Image Zone it automatically opens and displays the image Send a scan to an HP Instant Share destination HP Instant Share lets you share your photos with family and friends through e mail messages online photo albums and high quality prints Note Not all countries regions can order printed photos online For information about setting up and using HP Instant Share see the onscreen HP Image Zone Help Note If you set up HP Instant Share on a network you will not be able to use HP Instant Share on a USB connected device Share a scanned image with frien
226. menu Your HP all in one queries the HP Instant Share service If it finds one or more collections to auto print the Print Job Ready screen appears on the color graphics display If you press 1 to select Print Now the collection is printed and added to the Received collections list If you press 2 to select Print Later the collection is just added to the Received collections list Manually print received images A collection of images received from a sender who is allowed to send to your device but does not have auto print privileges is held on the HP Instant Share service until you decide how to process the images through your HP all in one You can either preview the images in a collection before printing or print the entire collection without previewing the images oy o o ps v e N w Ss 2 gt w ey oO gt O ee e oO To preview images before printing 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 2 to select Receive The HP all in one queries the HP Instant Share service to see if you have received an image collection If a collection is found it is downloaded to your device The Received collections list appears on the color graphics display Use the A and arrows to select a collection to view Press OK Select one or more images from the collection Press Start Copy Color Start Copy Black Phot
227. n HP Image Zone Help Print from a software application Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology You need to change the settings manually only when you change print quality print on specific types of paper or transparency film or use special features To print from the software application you used to create your document Windows users 1 Make sure you have paper loaded in the input tray 2 On the File menu in your software application click Print 3 Select the HP all in one as the printer 4 Ifyou need to change settings click the button that opens the Properties dialog box Depending on your software application this button might be called Properties Options Printer Setup or Printer 5 Select the appropriate options for your print job by using the features available in the Paper Quality Finishing Effects Basics and Color tabs Tip You can easily print your job with a set of default settings based on the type of job you want to print On the Printing Shortcuts tab click a type of print task in the What do you want to do list The default settings for that type of print task are set and summarized on the Printing Shortcuts tab If necessary you can adjust the settings here or you can make your changes on the other tabs in the Properties dialog box oO Click OK to close the Properties dialog box 7 Click Print or OK to begin printi
228. nd To automatically print received images Note If you never send or receive images or are happy to check manually for messages by pressing the HP Instant Share button set auto checking to Off Remove Collections Selecting Remove Collections lets you remove image collections from the Received collections list For more information see Remove received images Display Device Selecting Display Device Name lets you view the name you Name assigned to your HP all in one when you signed up with HP Instant Share and registered your device The device name is used by others to send to your device For more information see To send a photo to your friend or relative s network connected device User Guide 147 Chapter 13 continued Instant Share Options Manage Account If your HP all in one is not set up with HP Instant Share selecting Manage Account launches the HP Instant Share Setup Wizard If your device is already set up selecting Manage Account lets you manage your HP Instant Share account from your computer After you sign in with your HP Passport userid and password you are presented with the HP Instant Share manager Options include the ability to create a destination and add senders to the access list For more information see the topics under Get started o Q x b S z k fs i 6 s o E a I o O Remote Print Size Selecting Remote Print Size lets y
229. nd fax tones will be recorded on the answering machine Set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering hear static on my phone line since connecting the HP all in one HP Officejet 7300 7400 series all in one Solution Note This possible solution applies only in the countries regions that receive a 2 wire phone cord in the box with the HP all in one including Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela and Vietnam e If you did not connect the 2 wire cord supplied in the box with your HP all in one to the port labeled 1 LINE on the back of your HP all in one to your telephone wall jack you might hear static on your phone line and you probably will not be able to fax successfully This special 2 wire cord is different from th
230. ned images 127 137 send scans 70 send toa device 70 125 128 133 135 139 send to a device network 52 send to a device USB 51 service discontinued 203 service unavailable 203 setup networked 133 setup USB 125 storage limit exceeded 203 troubleshoot error messages 198 troubleshoot setup 188 HP Instant Share HP on the Web OS 9 HP Image Zone 15 HP remote printing how to remote print 146 overview 133 HP Support before you call 166 l individual speed dial entries 114 ink cartridges see print cartridges ink level icons 6 ink levels check 153 input tray capacities 220 fax select for 117 install device software 189 installation problems 167 Instant Share see HP Instant Share Internet fax using 123 188 iron on transfers load 36 ISDN line setup 81 J jams paper 38 173 191 K keypad 4 111 L labels load 36 leftarrow 6 legal paper HP Officejet 7300 7400 series all in one Index load 32 letter paper load 32 lid backing clean 153 lighten copies 63 faxes 116 line condition test fax 180 load 10 by 15 cm photo paper 34 4 by 6 inch photo paper 34 A4 paper 32 banner paper 36 envelopes 36 full size paper 32 greeting cards 36 Hagaki cards 35 iron on transfers 36 labels 36 legal paper 32 letter paper 32 originals 30 postcards 35 transparencies 36 lower paper tray fax select for 117 M main paper tray fax select for 117 maintenance align print cartridges 161 chec
231. nes shown here User Guide lt v 5 T e e lt lt Chapter 1 Scan To USB Windows 1 HP Image Zone 2 Microsoft PowerPoint 3 Adobe Photoshop 4 HP Instant Share 5 Memory Card z 2 o gt e e i an a L Scan To USB Macintosh 1 JPEG to HP Gallery 2 Microsoft Word 3 Microsoft PowerPoint 4 HP Instant Share 5 Memory Card Scan Menu When the HP all in one is connected to a network with one or more computers the Scan Menu allows you to select a connected computer before displaying some options Scan Menu networked 1 Select Computer 2 HP Instant Share 3 Memory Card Photo Menu When the HP all in one is connected to one or more computers on a network the Photo Menu shows a different set of options than when it is connected to a computer via a USB cable Photo Menu 1 Print Options 2 Edit 3 Transfer to Computer 4 Slideshow 5 HP Instant Share 8 HP Officejet 7300 7400 series all in one Fax Menu Fax Menu Resolution Lighter Darker Two Sided Send Scan and Fax Send Fax Later Poll to Receive Set New Defaults NOOO FR WDNDN Proof Sheet Menu Proof Sheet Menu 1 Print Proof Sheet 2 Scan Proof Sheet HP Instant Share menu HP Instant Share 1 Send 2 Receive 3 HP Instant Share Options
232. nformation can be found in the technical information chapter of this guide It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first e Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps e Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders e Certificates of deposit Copyrighted works Safety information Warning To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock Warning Potential shock hazard 1 Read and understand all instructions in the setup poster 2 Use only a grounded electrical outlet when connecting the device to a power source If you do not know whether the outlet is grounded check with a qualified electrician 3 Observe all warnings and instructions marked on the product 4 Unplug this product from wall outlets before cleaning 5 Do not install or use this product near water or when you are wet 6 Install the product securely on a stable surface 7 Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will
233. ng User Guide 73 Me o g gt 2 3 9 1s gt o gt e a Chapter 9 To print from the software application you used to create your document Macintosh users 1 Make sure you have paper loaded in the input tray 2 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 3 From the File menu in your software application choose Page Setup The Page Setup dialog box appears allowing you to specify the paper size orientation and scaling 4 Specify the page attributes Choose the paper size Select the orientation Enter the scaling percentage Note For OS 9 the Page Setup dialog box also includes options to print a mirrored or reversed version of the image and to adjust the page margins for two sided printing 5 Click OK 6 From the File menu in your software application choose Print The Print dialog box appears If you are using OS 9 the General panel opens If you are using OS X the Copies amp Pages panel opens 7 Change the print settings for each option in the pop up menu as appropriate for your project 8 Click Print to begin printing Change the print settings You can customize the print settings of the HP all in one to handle nearly any print task Windows users 74 Before you change print settings you should decide if you want to change the settings for t
234. nnot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP all in one to a computer with one phone port You will need to purchase a parallel splitter in order to send and receive faxes successfully and use your PC modem Do not use a 2 line phone splitter or a serial splitter You will also need HP Officejet 7300 7400 series all in one three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store If your computer has two phone ports see Set up your HP all in one to a computer with two phone ports Set up your HP all in one to a computer with one phone port This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port User Guide Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Computer with modem Olan RI Wl NM Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a
235. not be able to receive faxes Optional Connect a phone to the other open phone port on the parallel splitter Set up the HP all in one to answer incoming calls manually Press the Auto Answer button until the light is off Run a fax test For information see Test your fax setup You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually Set up your HP all in one to a computer with two phone ports Back view of the HP all in one Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Computer with modem Oln R w hy Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with two phone ports 1 2 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one Connect a phone to the OUT port on the back of your PC modem HP Officejet 7300 7400 series all in one 4 Using the phone cord supplied in the box with your HP all in one connect one end to you
236. not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password At the Region and Terms of Use screen select your country region and accept the Terms of Use The Select a Remote Printer screen appears 7 Ifyou are printing to your HP all in one select your printer from the list of printers Note Printers are listed using the unique name assigned to the device when the device was set up and registered with HP Instant Share Any printer to which you have been allowed access will appear on the list If you are printing to a network connected device other than your own select the name of the printer from the list of printers If it is the first time you have printed to the device click Add Printer to add the device to the list For more information on sending to a device see steps 1 and 2 in the task To send a photo to your friend or relative s network connected device 8 Follow the onscreen instructions Note For more information on receiving remote print jobs see Receive images 146 HP Officejet 7300 7400 series all in one Set HP Instant Share options Your HP all in one lets you Choose whether you will receive image collections in Open or Private mode Enable or disable auto checking Remove printed or unwanted image collections from the Received collections list Add or delete senders and assign access privileges from the access list View
237. nput tray If your HP all in one has more than one input tray you might need to select the correct input tray See Select an input tray for copying for more information 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Reduce Enlarge and then press 4 This displays the Reduce Enlarge menu and then selects Fill Entire Page 4 Press Start Copy Color Tip If the output is not borderless then set the paper size to 5x7 Borderless or 4x6 Borderless set the paper type to Photo Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy Cc n oO pe gt o Qo e kej lt h oO c o n Copy a photo several times on one page You can print multiple copies of an original on one page by selecting an image size from the Reduce Enlarge option in the Copy Menu After you select one of the available sizes you might be prompted whether you want to print multiple copies of the photo to fill the paper you have loaded in the input tray aa User Guide 61 Chapter 7 To copy a photo several times on one page 1 Make sure y
238. ns The Go Online screen appears in the Work area b Click Next and follow the onscreen instructions If you are using a Macintosh a Make sure the scanned image you want to share displays in the HP Instant Share window Use the button to remove photos or the button to add photos to the window b Click Continue and follow the onscreen instructions m D o a v 5 a u S i 2 z ic n 3 User Guide 127 m n g n 6 s 0 E Q I o O Chapter 12 c From the HP Instant Share services list select the service you want to use to send your scanned image d Follow the onscreen instructions 5 From the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport
239. nt Share to send your photos o Q x pN S z k G i _ S 6 s o ES a I wo For more information see the following procedure To send a scanned image from your HP all in one 1 Load your original face down on the right front corner of the glass 2 From the control panel press HP Instant Share The HP Instant Share menu appears on the color graphics display 3 Press 1 to select Send The Send from Where menu appears 4 Press 2 to select Scanner or Feeder The Share Menu appears The Share Menu displays the destinations you created on the HP Instant Share service For more information see Create destinations 5 Use the A and yw arrows to highlight a destination to which you want to send your image 6 Press OK to select the destination and begin the scan Note If an original is detected in the automatic document feeder one or more pages are scanned If no original is detected in the automatic document feeder a single page is scanned from the scanner bed The image is scanned and sent to the destination selected Note If multiple pages are scanned from the automatic document feeder the images may be sent in increments If the images are sent in increments the recipient will receive multiple collections or e mail messages containing the pages scanned Note You can also use the Scan To button to send a scanned image For more information see Use the scan features 138 HP Offic
240. nt of ink remaining in non HP print cartridges or cartridges that have been refilled 153 2 3 z 2 gt lt e c 3 T v 2 gt 7 e gt o Chapter 15 If an icon shows a hollow ink drop the print cartridge represented by that color icon has very little ink remaining and will need to be changed soon Replace the print cartridge when the print quality starts to degrade For more information on the ink level icons on the color graphics display see Color graphics display icons You can also check the estimated amount of ink remaining in your print cartridges from the computer If you have a USB connection between your computer and the HP all in one see the onscreen HP Image Zone Help for information on checking the ink levels from the Printer Toolbox If you have a network connection you can check the ink levels from the Embedded Web Server EWS See the Network Guide for information on accessing the EWS Print a self test report If you are experiencing problems with printing print a self test report before you replace the print cartridges This report provides useful information on several aspects of your device including your print cartridges 1 Load letter A4 or legal unused plain white paper into the input tray 2 Press Setup 3 Press 2 then press 5 This displays the Print Report menu and then selects Self Test Report The HP all in one prints a self test report which might indicate the source of t
241. nthe Run dialog box enter d setup exe if your CD ROM drive is not assigned to drive letter D enter the appropriate drive letter and then click OK The minimum system checks screen appears Solution Your system does not meet the minimum requirements to install the software Click Details to see what the specific problem is and then correct the problem before attempting to install the software A red X appears on the USB connect prompt Solution Normally a green check appears indicating that the plug and play is successful A red X indicates that the plug and play failed Do the following 1 Verify that the control panel overlay is firmly attached unplug the HP all in one power cable and then plug it in again 2 Verify that the USB and power cables are plugged in HP Officejet 7300 7400 series all in one 3 Click Retry to retry the plug and play setup If this does not work continue to the next step 4 Verify that the USB cable is set up properly as follows Unplug the USB cable and plug it in again Do not attach the USB cable to a keyboard or non powered hub Verify that the USB cable is 3 meters or less in length If you have several USB devices attached to your computer you might want to unplug the other devices during the installation 5 Continue with the installation and restart the computer when prompted Then open HP Director and check for the essential icons Scan Picture Scan Document S
242. o Menu or Print Photo Ifyou press Start Copy Color the selected images print according to the defaults that is one copy of a 10 by 15 cm 4 by 6 inch print Ifyou press Start Copy Black the selected images print in black and white according to the defaults that is one copy of a 10 by 15 cm 4 by 6 inch print If you press Photo Menu you can select from a list of print options for example number of copies image size paper size and paper type before you print After you select the options you want press Print Photo Ifyou press Print Photo the selected images print according to the Print Options settings anh Ww Note For more information on print options see Set photo print options To print an image collection without previewing it 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 2 to select Receive The HP all in one queries the HP Instant Share service to see if you have received an image collection If a collection is found it is downloaded to your device The Received collections list appears 3 Use the A and W arrows to select a collection to print 4 Press Start Copy Color or Start Copy Black or Print Photo User Guide 143 Chapter 13 The images print according to the print information they contain If they do not contain print information the images print according to the remote print options d
243. o forward your faxes to another fax number If a color fax is received the fax is forwarded in black and white 118 HP Officejet 7300 7400 series all in one Note When the HP all in one is forwarding your faxes it will not print the faxes it receives unless there was a problem If the HP all in one is not able to forward the fax to the designated fax machine if it is not turned on for example the HP all in one will print the fax and an error report We recommend that you verify the number you are forwarding to works Send a test fax to make sure the fax machine is able to receive your forwarded faxes 1 Press Setup 2 Press 4 and then press 9 This displays the Basic Fax Setup menu and then selects Fax Forwarding 3 Atthe prompt enter the number of the fax machine that will receive the forwarded faxes 4 Press OK Fax Forwarding On appears on the color graphics display Edit or cancel fax forwarding You can change the number you are forwarding to or you can cancel your fax forwarding setup altogether 1 Press Setup 2 Press 4 and then press 9 This displays the Basic Fax Setup menu and then selects Fax Forwarding 3 Doone of the following Press 1 to edit the fax number Change the fax number and then press OK Press 2 to cancel fax forwarding and then press OK Change the answer ring pattern distinctive ringing Many phone companies offer a distinctive ringing feature that allows you to have several phon
244. o so you must follow these steps Disconnect the USB cable from the computer Uninstall the software if you have already installed it Restart your computer Turn off the HP all in one wait one minute then restart it Reinstall the HP all in one software Do not connect the USB cable to the computer until prompted by the software installation screen AUN For information about uninstalling and reinstalling the software see Uninstall and reinstall the software This chapter contains the following topics e Setup troubleshooting contains information on hardware setup software installation fax setup and HP Instant Share setup troubleshooting information e Operational troubleshooting contains information on issues that may occur during normal tasks when using the HP all in one features e Device update Based on advice from HP customer support or a message on the color graphics display you might access the HP support website to retrieve an upgrade for your device This section contains information about updating your device Before you call HP Support If you have a problem follow these steps 1 Check the documentation that came with the HP all in one Setup Guide The Setup Guide explains how to set up the HP all in one User Guide The User Guide is the book you are reading This book describes the basic features of the HP all in one explains how to use the HP all in one without connecting it to a computer and
245. oaded in the input tray when you align the print cartridges the alignment fails Load unused plain white letter or A4 paper into the input tray and then try the alignment again If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Cause Protective tape is covering the print cartridges Solution Check each print cartridge If the plastic tape is still covering the ink nozzles gently remove the plastic tape by using the pink pull tab Do not touch the ink nozzles or the copper colored contacts 1 Copper colored contacts 2 Plastic tape with pink pull tab must be removed before installing 3 Ink nozzles under tape Reinsert the print cartridges and verify that they are fully inserted and locked in place Cause The contacts on the print cartridge are not touching the contacts in the print carriage a fe c O 7 gt e e co 5 e 3 e 5 User Guide 171 Chapter 16 Solution Remove and then reinsert the print cartridges Verify that they are fully inserted and locked in place Cause The print cartridge or sensor is defective Solution Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for infor
246. of sheet contains multiple pages load each page on the glass one at a time Do not load a proof sheet in the automatic document feeder r e a e S gt v 7 gt a o a xe xe e Note Many of the special features will not work correctly if the glass and lid backing are not clean For more information see Clean the HP all in one To load an original on the glass 1 Remove all originals from the document feeder tray and then lift the lid on the HP all in one 2 Place your original face down on the right front corner of the glass If you are loading a proof sheet make sure the top of the proof sheet is lined up against the right edge of the glass Tip For more help on loading an original refer to the guides along the front and right edges of the glass 10x15 cm 4x6 IN 3 Close the lid Choose papers for printing and copying You can use many types and sizes of paper in your HP all in one Review the following recommendations to get the best printing and copying quality Whenever you change paper types or sizes remember to change those settings Recommended papers If you want the best print quality HP recommends using HP papers that are specifically designed for the type of project you are printing If you are printing photos for example User Guide 31 o Q Qa me Ke me c 2 ke 1 ro me i fo l Chapter 5 load glossy or matt
247. of the face plate that helps secure the face plate in place If you pull the face plate straight off you might damage the plastic catch on the inside of the face plate Figure 4 1 Face plate 7 As shown in Figure 5 slide the face plate left 1 until the plastic catch on the left side is not touching any part of the HP all in one then pull the face plate away from the device 2 Figure 5 To clean the rollers or separator pad 1 Use the blue green handle 1 shown in Figure 6 to lift the pick assembly 2 a ie c o n gt e gt Co 5 e 3 e User Guide 195 Chapter 16 Figure 6 1 Handle 2 Pick assembly This provides easy access to the rollers 3 and separator pad 4 as shown in Figure 7 Rollers Separator pad Figure 7 3 Al 2 Lightly dampen a clean lint free cloth with distilled water then squeeze any excess liquid from the cloth 3 Use the damp cloth to wipe any residue off the rollers or separator pad 4 Ifthe residue does not come off using distilled water try using isopropyl rubbing alcohol 5 Use the blue green handle to lower the pick assembly To reattach the face plate to the front of the automatic document feeder 1 As shown in Figure 8 hook the face plate onto the left side of the HP all in one so that the plastic catch 2 on the far left inside of the face plate catches on the notch 1 on the front of the automatic
248. om support The website also provides answers to frequently asked questions Paper troubleshooting To help avoid paper jams only use paper types that are recommended for your HP all in one For a list of recommended papers see the onscreen HP Image Zone Help or go to www hp com support Do not load curled or wrinkled paper or paper with bent or torn edges into the input tray For more information see Avoid paper jams If paper does become jammed in your device follow these instructions to clear the paper jam Paper has jammed the HP all in one Solution 1 Press in the tabs on the rear clean out door to remove the door as shown below If your HP all in one came with a two sided printing accessory your device might not have the rear clean out door shown here To remove a paper jam you might have to remove the accessory instead For more information see the printed guide that came with your two sided printing accessory a fe c 2 O 7 gt e e Ce 5 e 3 e e User Guide 191 Chapter 16 Caution Trying to clear a paper jam from the front of the HP all in one can damage the print mechanism Always access and clear paper jams through the rear clean out door 2 Gently pull the paper out of the rollers Warning If the paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the device If you do no
249. on again e f necessary remove and then install the HP Image Zone software again Get on uninstalling the software e f necessary remove and then install the HP Image Zone software again For more information on uninstalling the software see the printed User Guide that came with your HP all in one For more information on setting up your HP all in one and connecting it to your computer see the Setup Guide that came with your HP all in one I received a message on the color graphics display about a paper jam or a blocked carriage Solution If either a paper jam or blocked carriage error message appears on the color graphics display there might be some packing material inside the HP all in one Lift open the print carriage access door to expose the print cartridges and remove any packing material such as tape or cardboard or any other foreign objects blocking the carriage path Software installation troubleshooting If you encounter a problem during software installation see the topics below for a possible solution If you encounter a hardware problem during setup see Hardware setup troubleshooting During a normal installation of the HP all in one software the following events occur The HP all in one software CD ROM runs automatically The software installs Files are copied to your hard drive You are requested to connect the HP all in one to your computer A green OK and check mark appear on an installation wizard screen
250. on on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy 7 o k 5 B 2 gt 2 e s v v O 2 Copy a 10by 15cm 4by 6inch photo onto a full size page You can use the Fill Entire Page setting to enlarge or reduce your original to fill the printable area of the paper size loaded in the input tray In this example Fill Entire Page is used to enlarge a 10 by 15 cm 4 by 6 inch photo to create a full size borderless copy When copying a photo you might want to use the photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information Note In order to achieve a borderless print without changing the proportions of the original the HP all in one might crop some of the image around the margins In most cases this cropping will not be noticeable 60 HP Officejet 7300 7400 series all in one a Warning In order to make a borderless copy you must have photo paper or other specialty paper loaded If the HP all in one detects plain paper in the input tray it will not make a borderless copy Instead your copy will have borders Note This feature will not work correctly if the glass and lid backing are not clean For more information see Clean the HP all in one 1 Load letter or A4 photo paper in the i
251. one The Photo Menu appears on the color graphics display 4 Press 5 to select HP Instant Share N For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears Thumbnails of your photos appear in the Selection User Guide 51 Chapter 6 Tray For more information on the HP Image Zone see Use the HP Image Zone in the onscreen help For Macintosh users the HP Instant Share client application software opens on your computer Thumbnails of your photos appear in the HP Instant Share window Note If you are using a version of the Macintosh OS earlier than OS X v10 1 5 including OS 9 your photos are uploaded to the HP Gallery on your Macintosh Click E mail Send the photos as an e mail attachment by following the prompts on your computer screen Follow the prompts on your computer for sharing the scan with others using HP Instant Share Share photos from a memory card with friends and relatives network connected Your HP all in one allows you to share photos immediately upon inserting a memory card Simply insert the memory card into the appropriate card slot select one or more photos and press Photo on the control panel Before you can share photos on your memory card on a network connected HP all in one you must first have HP Instant Share set up on the device For more information on setting up HP Instant Share on your device see Get started o fe fea oa a 3
252. one checks the HP Instant Share service for received images in one of two ways e If your HP all in one is network connected and has been set up with HP Instant Share it will automatically check the HP Instant Share service at a set interval for example every 20 minutes for new image collections This process is called auto checking and is enabled by default on your device If your HP all in one detects that a collection has been received at the HP Instant Share service an icon appears on the color graphics display to let you know that one or more collections have been received If a received collection is from an allowed sender with auto print privileges it automatically prints from your device If a received collection is from an allowed sender without auto print privileges information about the collection is displayed in the Received collections list in the HP all in one e f auto checking is not enabled or if you want to check to see if you have received a collection between auto check intervals press HP Instant Share and select Receive from the HP Instant Share menu Selecting Receive triggers your HP all in one to check for new image collections and download the information to your device s Received collection list 2 fs o x fe z 2 o b 2 G X 7 a L o 2 If a received collection is from an allowed sender with auto print privileges you will be prompted either to Print Now or Print
253. onnect your HP all in one as described in this section Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with a separate fax line 1 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 4 Run a fax test For information see Test your fax setup When the phone rings your HP all in one will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax HP Officejet
254. oo short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Set the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Change the Answer Ring Pattern setting to the pattern that has been assigned to your fax number by the telephone company for example double rings or triple rings For information on changing this setting see Change the answer ring pattern distinctive ringing Note Your HP all in one is factory set to answer all ring patterns If you do not set the correct ring pattern assigned to your fax number by the telephone company your HP all in one might answer both voice calls and fax calls or it might not answer at all dnjas xe4 4 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 5 Run a fax test For information see Test your fax setup Your HP all in one will automatically answer incoming calls that have the ring pattern you selected Answer Ring Pattern setting after the number of rings you selected Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case E Shared voice fax line If you receive both voice calls and fax calls at the same phone number and you have no other office equipment or voice mail on this phone line
255. or printing photos you might want to replace it with the black print cartridge when receiving faxes See Work with print cartridges Set the number of rings before answering You can specify how many rings should occur before your HP all in one automatically answers the incoming call Note This setting only applies if your HP all in one is set to receive faxes automatically The Rings to Answer setting is important if you have an answering machine on the same phone line as your HP all in one The answering machine must answer the call before your HP all in one The number of rings to answer for the HP all in one should be greater than the number of rings to answer for the answering machine For example set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message To set the number of rings before answering from the control panel 1 Press Setup 2 Press 4 and then press 3 This displays the Basic Fax Setup menu and then Rings to Answer 3 Enter the appropriate number of rings by using the keypad 4 Press OK to accept the setting Set up the HP
256. ore information on resetting network settings see the Network Guide that came with your HP all in one Failed to connect to HP Instant Share Solution The domain name server DNS did not have an entry for the URL gt Check the DNS settings then try the task again later To check the DNS IP address 1 Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display 2 Press 8 and then press 1 This selects Network and then View Network Settings The Network Settings menu appears 3 Press 1 to select Print Detailed Report The network configuration page prints on your HP all in one 4 Find the DNS Server information and verify that the IP address of the network s domain name server is accurate Call your Internet Service Provider ISP to verify the DNS address 5 If itis invalid access the embedded Web server EWS and enter the correct IP address To enter information in the EWS 1 Find the device IP Address on the network configuration page 2 Enter the device IP Address into the Address field on a browser on your computer The EWS Home page appears in your browser window 3 Click the Networking tab 4 Using the sidebar navigation find the information you are looking to change and enter the correct information c 5 p D c 5 fo lt N S Q 3 2 For more information see the HP Officejet 7300 7400 series all in one section in the HP Ima
257. originals in the document feeder tray and not on the glass This feature is not supported if you load your originals on the glass 2 Inthe Fax area press Menu This displays the Fax Menu Press 5 to select Send Fax Later Enter the send time by using the numeric keypad and then press OK Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 6 Press Start Fax Black The HP all in one sends the fax at the scheduled time Send Fax Later appears on the color graphics display along with the scheduled time rm o i 5 2 x o o a D ok Ww Change or cancel a scheduled fax You can change the number or time of your scheduled fax or cancel it altogether After you schedule a fax the scheduled time appears on the color graphics display 1 Inthe Fax area press Menu This displays the Fax Menu 2 Press 5 to select Send Fax Later If a fax has already been scheduled the Fax is Scheduled menu appears 106 HP Officejet 7300 7400 series all in one 3 Doone of the following Press 1 to cancel the scheduled fax This selects Cancel scheduled fax Your scheduled fax is cancelled Press 2 to change the time or number This selects Set new time to send fax 4 Ifyou pressed 2 enter the new send time and then press OK 5 Enter the new fax number and then press Start Fax Black Send a fax from memory You can scan
258. ort userid and password if you have set the HP Instant Share service to remember them 5 Follow the onscreen instructions to add or remove senders and change access privileges using the access list For more information see the onscreen Help Note You will need to obtain the HP Passport user ID of each sender you are adding to the access list The user ID is required in order to add a sender to the list After you have added a sender to the list and granted access privileges the access list displays the sender s information as follows access privileges granted first name last name and HP Passport user ID Send images directly from your HP all in one Images can be photos or scanned documents Either can be shared with friends and relatives using your HP all in one and HP Instant Share Select photos from a memory card or scan an image press HP Instant Share on the control panel of your HP all in one and send your images to the destination of your choice See the topics below for detailed instructions User Guide 135 ce o oO T v e a gt w Ss 2 gt w ey oO Fe o ee e oO Q Chapter 13 Note If you are sending to a network connected device the receiving device must be registered with HP Instant Share Send photos from a memory card Your HP all in one gives you the option to send photos immediately upon inserting a memory card or insert the memory card and send photos at a later time
259. ot be able to receive faxes Optional Connect a phone to the other open phone port on the parallel splitter HP Officejet 7300 7400 series all in one 7 Now you need to decide how you want the HP all in one to answer calls automatically or manually If you set up the HP all in one to answer calls automatically it answers all incoming calls and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press the Auto Answer button until the light is on Ifyou set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off 8 Run a fax test For information see Test your fax setup If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually dnjas xe4 Set up your HP all in one to a computer with two phone ports This section describes how to set up your HP all in one with a PC modem if your computer has two phone ports Back view of the HP all in one Telephone wall jack
260. ot connect your answering machine in this way fax tones from a sending fax machine might be recorded on your answering machine and you might not be able to receive faxes with your HP all in one 93 dnjas xe4 Chapter 10 6 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 7 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes 8 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings 10 Change the Rings to Answer setting on your HP all in one to six rings For information on changing this setting see Set the number of rings before answering 11 Runa fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your ans
261. ote The replacement HP all in one might come with instructions for setting up your device Remove the HP Automatic Two sided Printing Accessory from the back of the HP all in one Note If your HP all in one has a HP 250 Sheet Plain Paper Tray remove it before shipping If available pack the HP all in one for shipment by using the original packing materials or the packaging materials that came with your exchange device If you do not have the original packaging materials please use other adequate packaging materials Shipping damage caused by improper packaging and or improper transportation is not covered under the warranty Place the return shipping label on the outside of the box Include the following items in the box A complete description of symptoms for service personnel samples of print quality problems are helpful A copy of the sales slip or other proof of purchase to establish the warranty coverage period Your name address and a phone number where you can be reached during the day 215 eTe Ce LER TEEI g i gt rl Fa pa z 18 Warranty information This chapter provides information on duration of your HP all in one limited warranty warranty service warranty upgrades returning you HP all in one for service and contains the Hewlett Packard limited global warranty statement Duration of limited warranty Duration of Limited Warranty hardware and labor 1 Yea
262. ou have paper loaded in the input tray 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Reduce Enlarge and then press 5 This displays the Reduce Enlarge menu and then selects Image Sizes 4 Press w to highlight the size in which you want to copy the photo and then press OK Depending on the image size you select the Many on Page prompt might appear to determine whether you want to print multiple copies of the photo to fill the paper in the input tray or just one copy Some larger sizes do not prompt you for a number of images In this case only one image is copied to the page If the Many on Page prompt appears select Yes or No and then press OK 6 Press Start Copy Black or Start Copy Color oa Resize an original to fit onto letter or A4paper If the image or text on your original fills the entire sheet with no margins use Fit to Page or Full Page 91 to reduce your original and prevent unwanted cropping of the text or images at the edges of the sheet Tip You can also enlarge a small photo to fit within the printable area of a full size page In order to do this without changing the proportions of the original or cropping the edges the HP all in one might leave an uneven amount of white space around the edges of the paper rm o k 5 B 2 gt 2 e co o lt
263. ou set the print size for received images For more information see Set print options Reset HP Instant Selecting Reset HP Instant Share lets you reset your HP Share Instant Share device settings to factory defaults This means your HP all in one is no longer registered with HP Instant Share Note If you reset your HP Instant Share device settings your HP all in one will no longer be able to send or receive images until it is again set up with HP Instant Share Select this option when you either want to give your device to someone else or want to switch your HP all in one from being network connected to USB connected 148 HP Officejet 7300 7400 series all in one 14 Order supplies You can order recommended types of HP paper print cartridges and HP all in one accessories online from the HP website Order paper transparency film or other media To order media such as HP Premium Paper HP Premium Plus Photo Paper HP Premium Inkjet Transparency Film or HP Iron On Transfer go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Order print cartridges e To order print cartridges for your HP all in one go to www hp com If prompted choose 2 your country region follow the prompts to select your product and then click one of the a shopping links on the page 3 Your HP all in one supports the following
264. our computer through a dial up connection Do you access the Internet from your computer through a dial up connection Please continue answering questions 6 Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP all in one Q o 7 x rs Yes have an answering machine QO No Please continue answering questions 7 Do you subscribe to a voice mail service through your telephone company at the same phone number you will use for fax calls on your HP all in one Q Yes have a voice mail service QO No After you have completed answering the questions proceed to the next section to select your fax setup case Select your fax setup case Now that you have answered all of the questions about the equipment and services that share the phone line with your HP all in one you are ready to choose the best setup case for your home or office From the first column in the following table choose the combination of equipment and services applicable to your home or office setting Then look up the appropriate setup case in the second or third column based on your phone system Step by step instructions are included for each case later in this chapter If you have answered all of the questions in the previous section and have none of the described equipment or services choose None from the first column in the table Note If your home or office setup
265. ow To print the currently displayed photo in a slide show 1 When the photo you want to print appears on the color graphics display press Cancel to cancel the slide show 2 _ Inthe Photo area press Print Photos to print the photo using the current settings Share photos through HP Instant Share The HP all in one and its software can help you share photos with friends and family members using a technology called HP Instant Share You can use HP Instant Share to O 3 e lt 2 x a ow gt fo co et es a co o e Share photos with friends and relatives through e mail e Create online albums e Order printed photos online Note Not all countries regions can order printed photos online Note If you set up HP Instant Share on a network you will not be able to use HP Instant Share on a USB connected device Share photos from a memory card with friends and relatives USB connected Your HP all in one allows you to share photos immediately upon inserting a memory card Simply insert the memory card into the appropriate card slot select one or more photos and press Photo on the control panel Note If you previously set up HP Instant Share on a network you will not be able to use HP Instant Share on a USB connected device 1 Make sure the memory card is inserted into the appropriate card slot on your HP all in one Select one or more photos 3 Press Photo on the control panel of your HP all in
266. pages do not stick together 37 rc e a e gt v 7 D gt a o a Ss o gej eJ i o Q Q me Ke me c 2 ke 1 ro me is fo l Chapter 5 continued Paper Tips 5 Slide the paper into the input tray so that the unattached edge is at the top of the stack 6 Insert the first edge into the input tray until it stops as shown below Avoid paper jams To help avoid paper jams follow these guidelines 38 Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag Remove printed papers from the output tray frequently Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn Do not combine different paper types and paper sizes in the input tray the entire stack of paper in the input tray must be the same size and type Adjust the paper guides in the input tray to fit snugly against all paper Make sure the paper guides do not bend the paper in the input tray Do not force paper too far forward in the input tray Use paper types that are recommended for your HP all in one For more information see Choose papers for printing and copying Do not leave originals on the glass If you load an original in the automatic document feeder while there is already an original on the glass the original can jam in the automatic document feeder For more information about clearing paper jams
267. panel and select Bluetooth from the Setup Menu From the Bluetooth menu you can 20 Require passkey authentication prior to someone printing to your HP all in one from a Bluetooth device Make your HP all in one visible or invisible to Bluetooth devices that are within range Use a passkey to authenticate Bluetooth devices You can set the security level of your HP all in one to either Low or High Low The HP all in one does not require a passkey Any Bluetooth device within range can print to it High The HP all in one requires a passkey from the Bluetooth device before allowing the device to send a print job to it To set your HP all in one to require passkey authentication 1 2 Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display Press 0 then press 3 This displays the Bluetooth menu and then selects Passkey The Passkey screen appears Note Your HP all in one ships with a predefined passkey that is set to four zeroes Use the numbered keypad on the control panel of your HP all in one to enter a new passkey For more information on using the keypad see Enter text and symbols When you have finished entering your passkey press OK HP Officejet 7300 7400 series all in one The Bluetooth menu appears 5 Press 5 This selects Security Level and displays the Security Level menu 6 Press 1 to select High High level security requires authentication Note
268. paper while receiving a fax Or if the memory of the HP all in one becomes full you might need to clear it in order to continue receiving faxes Note The HP all in one stores all faxes it receives in memory even when the faxes are printed This allows you to reprint the faxes later if needed After the memory becomes full the HP all in one overwrites the oldest printed faxes as it receives new faxes To reprint faxes in memory from the control panel 1 Make sure you have paper loaded in the input tray 2 Press Setup 3 Press 6 and then press 4 This displays the Tools menu and then selects Reprint Faxes in Memory The faxes are printed in the reverse order they were received with the most recently received fax printed first and so on 4 Ifyou do not need a fax that is printing press Cancel The HP all in one begins printing the next fax in memory Note You will need to press Cancel for each stored fax in order to stop it from printing To delete all the faxes in memory from the control panel gt To delete all the faxes from memory turn off the HP all in one by pressing the On button All faxes stored in memory will be deleted from memory after you turn off the power to your HP all in one HP Officejet 7300 7400 series all in one Fax over the Internet You may subscribe to a low cost phone service that allows you to send and receive faxes with your HP all in one by using the Internet This method is called Fax over Int
269. plugged into the correct port Checks for a dial tone Checks for an active phone line Checks the status of your phone line connection The HP all in one prints a report with the results of the test If the test fails review the report for information on how to fix the problem and rerun the test To test your fax setup from the control panel 1 Setup your HP all in one for faxing according to the setup instructions in this chapter 2 Make sure you have inserted the print cartridges and loaded paper before starting the test For more information see Replace the print cartridges and Load full size paper 3 Press Setup 4 Press 6 then press 5 This displays the Tools menu and then selects Run Fax Test The HP all in one displays the status of the test on the color graphics display and prints a report User Guide 99 Chapter 10 5 Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause problems faxing Ifthe test fails review the report for more information on how to fix any problems found 6 After you pick up the fax report from your HP all in one press OK If necessary resolve any problems found and rerun the test For more information on resolving any problems found during the test see The fax test failed Q 5 o 7 x Le 100 HP Officejet 7300 7400 serie
270. press Redial Pause A dash appears in the number sequence e To enter a symbol such as press the Symbols button repeatedly to scroll through the list of available symbols asterisk dash ampersand amp period slash parentheses apostrophe equals number sign at underscore _ plus exclamation semi colon question comma colon percent and approximation e If you make a mistake press an arrow button to select Clear on the visual keyboard and then press OK If you are not in the visual keyboard press lt on the control panel e When you are finished entering text numbers or symbols press an arrow button to select Done on the visual keyboard and then press OK N o i 5 2 x o o N Print reports You can set up your HP all in one to print error reports and confirmation reports automatically for each fax you send and receive You can also manually print system 112 HP Officejet 7300 7400 series all in one reports as you need them these reports provide useful system information about your HP all in one By default your HP all in one is set to print a report only if there is a problem with sending or receiving a fax A confirmation message that indicates whether a fax was successfully sent appears briefly on the color graphics display after each transaction Generate reports automatically You can configure your HP all
271. print cartridges For more information on using the print cartridge protector see Use the print cartridge protector Use the print cartridge protector 160 In some countries regions when you purchase a photo print cartridge you might also receive a print cartridge protector In other countries regions a print cartridge protector comes in the box with your HP all in one If neither your print cartridge nor your HP all in one came with a print cartridge protector you can order one from HP Support Go to www hp com support The print cartridge protector is designed to keep a print cartridge secure and prevent it from drying out when it is not being used Whenever you remove a print cartridge from the HP all in one with the intention of using it again later store it in the print cartridge protector For example store the black print cartridge in a print cartridge protector if you are removing it so you can print high quality photos with the photo and tri color print cartridges To insert a print cartridge into the print cartridge protector gt Slide the print cartridge into the print cartridge protector at a slight angle and snap it securely into place To remove the print cartridge from the print cartridge protector gt Press down and back on the top of the print cartridge protector to release the print cartridge then slide the print cartridge out of the print cartridge protector HP Officejet 7300 7400 series all in one
272. print cartridges F Print cartridges HP reorder number HP black inkjet print cartridge 96 21 ml black print cartridge HP tri color inkjet print cartridge 97 14 ml color print cartridge 95 7 ml color print cartridge HP photo inkjet print cartridge 99 13 ml color photo print cartridge HP gray photo inkjet print cartridge 100 15 ml gray print cartridge Note Print cartridge reorder numbers vary by country region If the reorder numbers listed in this guide do not match the numbers on the print cartridges currently installed in your HP all in one order new print cartridges with the same numbers as those you currently have installed You can find out the reorder numbers for all the print cartridges your device supports through the Printer Toolbox In the Printer Toolbox click the Estimated Ink Levels tab and then click Print Cartridge Ordering Information You can also contact a local HP reseller or go to www hp com support to confirm the correct print cartridge reorder numbers for your country region Order accessories To order accessories for your HP all in one such as an additional paper tray or a duplexer for automatic two sided printing go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Depending on your country region your HP all in one might support the following accessories User Guide 149 m 2 2 2 D
273. pter 11 This displays the Advanced Fax Setup menu and then selects Answer Ring Pattern 4 Press w to highlight an option and then press OK When the phone rings with the ring pattern assigned to your fax phone line the HP all in one answers the call and receives the fax Redial a busy or unanswered number automatically You can set your HP all in one to redial a busy or an unanswered number automatically The default setting for Busy Redial is Redial The default setting for No Answer Redial is No Redial 1 Press Setup 2 Doone of the following To change the Busy Redial setting press 5 and then press 2 This displays the Advanced Fax Setup menu and then selects Busy Redial To change the No Answer Redial setting press 5 and then press 3 This displays the Advanced Fax Setup menu and then selects No Answer Redial 3 Press w to select Redial or No Redial 4 Press OK Set automatic reduction for incoming faxes This setting determines what your HP all in one does if it receives a fax that is too large for the default paper size With this setting turned on the default the image of the incoming fax is reduced so that it fits on one page if possible With this feature turned off information that does not fit on the first page is printed on a second page Automatic Reduction is useful when you receive a legal size fax and letter size paper is loaded in the input tray 1 Press Setup 2 Press 5 and then press 4 This di
274. ptions menu settings in the same way 1 In the Photo area press Menu 1 and then press the number next to the setting you want to change You can scroll through the Print Options menu by pressing Y on the control panel to see all the options The currently selected option is highlighted and its default setting if any appears below the menu at the bottom of the color graphics display Make the change to the setting and then press OK Note In the Photo area press Menu again to exit the Print Options menu and return to the photo display For information on setting default photo print options see Set new photo print options defaults Set new photo print options defaults You can change the photo print options defaults from the control panel 1 2 In the Photo area press Menu and then press 1 The Print Options menu appears Make changes to any options as needed The Print Options menu reappears when you confirm a new setting for any option Press 9 when the Print Options menu is showing and then press OK when prompted to set new defaults HP Officejet 7300 7400 series all in one All the current settings become the new defaults Use the edit features The HP all in one offers several basic editing controls that you can apply to the image currently displayed on the color graphics display These controls include brightness adjustment special color effects and more This section contains information on the follow
275. pts on your computer screen Follow the prompts on your computer for sharing the scan with others using HP Instant Share HP Officejet 7300 7400 series all in one Share a scanned image with friends and relatives network connected Share a scanned image by pressing Scan To on the control panel To use the Scan To button place an image face down on the glass select a destination to which you want to send the image and start the scan Before you can share a scanned image on a network connected HP all in one you must first have HP Image Zone installed on your computer For more information on installing HP Image Zone on your computer see the Setup Guide that came with your HP all in one 1 Load your original face down on the right front corner of the glass or if you are using the document feeder tray in the document tray 2 Inthe Scan area press Scan To The Scan To menu appears on the color graphics display 3 Use the A and w arrows to highlight HP Instant Share The Share Menu appears 4 Use the A and W arrows to highlight a destination to which you want to send your image 5 Press OK to select the destination and scan the image The image is scanned and sent to the destination selected Send a scan to a memory card You can send a scanned image as a JPEG image to the memory card that is currently inserted in one of the memory card slots on the HP all in one This enables you to use the memory card features to generate border
276. quality by using the Automatic setting you can set the paper type manually from the Copy Menu 1 Inthe Copy area press Menu and then press 3 This displays the Copy Menu and then selects Paper Type 2 Press w to highlight a paper type setting and then press OK Refer to the following table to determine which paper type setting to choose based on the paper loaded in the input tray Paper type Control panel setting Copier paper or letterhead Plain Paper HP Bright White Paper Plain Paper HP Premium Plus Photo Paper Glossy Premium Photo HP Premium Plus Photo Paper Matte Premium Photo HP Premium Plus 4 by 6 inch Photo Paper Premium Photo HP Photo Paper Photo Paper HP Everyday Photo Paper Everyday Photo HP Everyday Photo Paper Semi Gloss Everyday Matte HP Officejet 7300 7400 series all in one continued Paper type Control panel setting Other photo paper Other Photo HP Iron On Transfer for color fabrics Iron On HP Iron On Transfer for light or white fabrics Iron On Mirrored HP Premium Paper Premium Inkjet Other inkjet paper Premium Inkjet HP Professional Brochure amp Flyer Paper Glossy Brochure Glossy HP Professional Brochure amp Flyer Paper Matte Brochure Matte HP Premium or Premium Plus Inkjet Transparency Transparency Film Other transparency film Transparency Plain Hagaki Plain Paper Glossy Hagaki Premium Photo L Japan on
277. r Duration of Limited Warranty CD media 90 Days Duration of Limited Warranty print cartridges Until the HP ink is depleted or the end of warranty date printed on the cartridge has been reached whichever occurs first This warranty does not cover HP ink products that have been refilled remanufactured refurbished misused or tampered with Warranty service To obtain HP repair service you must first contact an HP service office or an HP Customer Support Center for basic troubleshooting See HP customer support for steps to take before calling Customer Support If your HP all in one needs a minor part replacement that you can replace HP might prepay shipping charges duty and taxes provide telephone assistance for replacing the part and pay shipping charges duty and taxes for any part that HP asks you to return Otherwise the HP Customer Support Center will direct you to an authorized service provider who is certified by HP to service the product Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan Warranty upgrades Depending on your country region HP might offer a warranty upgrade option that extends or enhances your standard product warranty Available options might include priority phone support return service or next business day exchange Typically service coverage begins on product purchase date and must be purchased within a limi
278. r 72 setting to reduce a copy of a legal size document to a size that fits onto letter paper Note The percentage in the example Legal gt Ltr 72 might not match the percentage that appears in the control panel display Make sure you have paper loaded in the input tray Load your originals face up in the document feeder tray with the top of the page on the left Place the page in the document feeder tray so that the top of the document goes in first In the Copy area press Reduce Enlarge and then press 6 This displays the Reduce Enlarge menu and then selects Legal gt Ltr 72 Press Start Copy Black or Start Copy Color The HP all in one reduces the size of your original to fit within the printable area of the letter paper as shown below Copy a faded original You can use the Lighter Darker option to adjust the lightness and darkness of the copies you make You can also adjust the color intensity to make colors on your copy more vivid or more subtle User Guide 1 2 Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass or face up in the document feeder tray 63 Cc n oO pe gt o Qo e xo lt h Lo c oO no Chapter 7 If you use the document feeder tray place the pages so that the top of the document goes in first 3 In the Copy area press Menu This displays the Copy Menu 4 Press A to highlight Ligh
279. r legal size document up to 50 pages by placing it in the document feeder tray Warning Do not load photos in the automatic document feeder this might cause damage to your photos Note Some features such as the Fit to Page and Fill Entire Page copy features do not work when you load your originals in the automatic document feeder Additionally if you are scanning a proof sheet to print photos from a memory card you must load the proof sheet on the glass For more information see Load an original on the glass To load an original in the automatic document feeder 1 Load your originals face up in the document feeder tray with the top of the page on the left The automatic document feeder holds a maximum of 50 sheets of paper Tip For more help on loading originals in the automatic document feeder refer to the diagram engraved in the document feeder tray 2 Slide the paper guides inward until they stop at the left and right edges of the paper 30 HP Officejet 7300 7400 series all in one Load an original on the glass You can copy scan or fax up to letter A4 or legal size single page originals by loading them on the glass as described here If your original contains multiple full size pages load it in the automatic document feeder For more information see Load an original in the automatic document feeder You should also follow these instructions when loading a proof sheet on the glass for photo printing If your pro
280. r telephone company and have them check the line Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack If your telephone system is not using a standard dial tone such as some PBX systems this may cause the test to fail This will not cause a problem sending or receiving faxes Try sending or receiving a test fax Check to make sure the country region setting is set appropriately for your country region If the country region setting is not set or is not set correctly the test may fail and you might have problems sending and receiving faxes To check the setting press Setup and then press 7 The language and country region settings appear on the color graphics display If the country region setting is incorrect press OK and follow the prompts on the color graphics display to change it Make sure you connect your HP all in one to an analog phone line or you will not be able to send or receive faxes To
281. r telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 5 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your modem software your HP all in one will not be able to receive faxes 6 Setup the HP all in one to answer incoming calls manually Press the Auto Answer button until the light is off 7 Run a fax test For information see the next section Test your fax setup dnjas xe4 You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually Test your fax setup You can test your fax setup to check the status of your HP all in one and to make sure it is set up properly for faxing Perform this test after you have completed setting up your HP all in one for faxing The test does the following Checks the fax hardware Verifies that the phone cord is
282. r tray You must copy more than one original to use the collate feature Note The collate feature is available only on certain models To collate copies from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your originals face up in the document feeder tray with the top of the page on the left Tip Larger collate projects might exceed the memory of your HP all in one Try breaking large collate projects into smaller jobs Copy fewer pages at a time and then group the pages together 3 Inthe Copy area press Collate This displays the Collate Menu 4 Press 1 then press OK This selects On and closes the Collate Menu 5 Press Start Copy Black or Start Copy Color ated Copy two originals on one page You can print two different originals on one page using the 2 on 1 feature The copied images will appear side by side on the page in a landscape format Cc n oO pen gt o Q e kej lt pe oO a c oO n To copy two originals on one page from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your letter or A4 sized originals in the document feeder tray Place the pages so that the top of the document goes in first 3 Inthe Copy area press Reduce Enlarge and then press 8 This displays the Reduce Enlarge menu and then selects 2 on 1 4 Press Start Copy Black or Start Copy Color Make a 10by 15cm 4by 6inch borderless copy of a photo For
283. ra Nacional VI Hewlett Packard Oy Piispankalliontie 17 km 16 500 FIN 02200 Espoo 28230 Las Rozas E Madrid Greece Sverige Hewlett Packard Hellas Hewlett Packard Sverige AB 265 Mesogion Avenue Skalholtsgatan 15451 N Psychiko Athens 9S 164 97 Kista Italia Hewlett Packard Italiana S p A Via G Di Vittorio 9 20063 Cernusco sul Naviglio l Milano United Kingdom Hewlett Packard Ltd Cain Road Bracknell GB Berks RG12 1HN 219 w 9 lt e 3 9 fe fe Ss 19 Technical information This chapter provides information on system requirements for Windows and Macintosh paper print copy memory card specifications for scan physical power and environmental specifications regulatory notices and the declaration of conformity for your HP all in one System requirements Software system requirements are located in the Readme file For information on viewing the Readme file see View the Readme file Paper specifications This section contains information about paper tray capacities paper sizes and print margin specifications Paper tray capacities Type Paper weight Input tray Output tray Plain paper 16 to 24 Ib 60 to 90 150 20 Ib paper 50 20 Ib paper gsm Legal paper 20 to 24 Ib 75 to 90 150 20 Ib paper 50 20 Ib paper gsm Cards 110 Ib index max 200 30 30 gsm 5 Envelopes 20 to 24 Ib 75 to 90 20 10 k
284. ral methods for printing photos using a Macintosh For more information see the list below the graphic n 2 lt a lt z x 28 HP Officejet 7300 7400 series all in one K 4 P4 PictBridge Print photos from your PictBridge compatible digital camera Print photos from your camera using a software application on your computer Print photos from a memory card using the control panel on the HP all in one 0 9O W gt Print photos from a memory card by transferring photos to your Macintosh and printing them using the HP Gallery software or the HP Director software User Guide 29 ie gt me gt e 4 e no 5 Load originals and load paper This chapter provides instructions for loading originals in the automatic document feeder or on the glass to copy scan or fax choosing the best paper type for your job loading paper in the input tray and avoiding paper jams i v Q Q me i Ke me c 2 ke 1 ro me fo l Load originals You can load an original for a copy fax or scan job in the automatic document feeder or on the glass Originals that are loaded in the automatic document feeder will automatically be fed into the HP all in one Load an original in the automatic document feeder You can copy scan or fax a multiple page letter A4 o
285. rd and then press OK e To enter numbers and symbols select the 123 button on the visual keyboard and then press OK e To erase a letter number or symbol select Clear on the visual keyboard and then press OK e To add a space press gt on the visual keyboard and then press OK Note Make sure you use the gt on the visual keyboard to add a space You will not be able to add a space by using the arrow buttons on the control panel e When you are finished entering text numbers or symbols select Done on the visual keyboard and then press OK Enter text using the keypad on the control panel You can also enter text or symbols by using the keypad on the control panel Your selections appear in the visual keyboard on the color graphics display e Press the keypad numbers that correspond to the letters of a name For example the letters a b and c correspond to the number 2 as shown on the button below e Press a button multiple times to see the available characters Note Depending on your language and country region setting additional characters might be available e After the correct letter appears wait for the cursor to advance automatically to the right or press gt Press the number that corresponds to the next letter in the name Press the button multiple times until the correct letter appears The first letter of a word is automatically set to uppercase e To insert a space press Space e To enter a pause
286. rd and the print side down Slide the stack of paper forward until it stops Tip If you are using letterhead insert the top of the page first with the print side down For more help on loading full size paper and letterhead refer to the diagram engraved in the base of the input tray Slide the paper width and paper length guides inward until they stop at the edges of the paper Do not overload the input tray make sure the stack of paper fits within the input tray and is no higher than the top of the paper width guide Replace the output tray 33 r e a e Ss v 7 D gt a o a xe xe L Chapter 5 i o Q Q ge Ke ge c 2 e2 ro me i fo l 6 Fully extend the output tray extender to catch completed copy print or fax jobs To load full size plain paper in the optional lower tray gt The HP 250 Sheet Plain Paper Tray is available as an accessory for this product For information on loading paper in this accessory read and follow the instructions that came with the accessory Load 10by 15cm 4by 6inch photo paper You can load 10 by 15 cm 4 by 6 inch photo paper into the main input tray of your HP all in one or into an optional rear input tray In Japan this accessory is called the Hagaki Tray with Auto Two sided Print Accessory Elsewhere it is called the HP Auto Two sided Print Accessory with Small Paper Tray For the
287. rd of 8 MB or less and 64 MB or more with the FAT32 format Digital cameras and other devices use the FAT FAT16 or FAT12 format and cannot operate with a FAT32 formatted card Either format your memory card in your camera or select FAT format to format your memory card in a Windows XP PC Control memory card security on a network Your HP all in one if networked lets computers on your network access the contents of memory cards When used on a wireless network that does not have wireless encryption enabled anyone within wireless range who knows your network name and the HP all in one network ID can access the contents of your memory card while it is inserted in the HP all in one 40 HP Officejet 7300 7400 series all in one You can increase the privacy of data on your memory cards by establishing a WEP Wired Equivalent Privacy key or WPA PSK Wi Fi Protected Access Pre Shared Key on your wireless network or by setting the HP all in one so it never shares an inserted memory card with networked computers wireless or not This means that other computers on your network will also not be able to access the files on the memory card For more information on adding encryption to a wireless network see the Network Guide Note The HP all in one never shares the contents of a memory card in a digital camera that is connected to the HP all in one through the camera port Press Setup 2 Press 8 and then press 3 This displays the Netwo
288. re i T a I b gt e gt E Chapter 15 158 Copper colored contacts Plastic tape with pink pull tab must be removed before installing Ink nozzles under tape N wo Caution Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections D A z l 5 Slide the new print cartridge down the ramp and into the empty slot Push the print cartridge forward until it clicks into place If the print cartridge you are installing has a white triangle on its label slide the print cartridge into the slot on the left The latch is green with a solid white triangle on it If the print cartridge you are installing has a white square or a white pentagon on its label slide the print cartridge into the slot on the right The latch is black with a solid white square and a solid white pentagon on it Press down on the latch until it stops Make sure the latch catches below the bottom tabs HP Officejet 7300 7400 series all in one Use a photo print cartridge You can optimize the quality of the color photos you print and copy with your HP all in one by purchasing a photo print cartridge Remove the black print cartridge and insert the photo print cartridge in its place With the tri color print cartridge and photo print cartridge installed you have a six ink system which provides enhanced q
289. re your HP all in one for shipment If after contacting HP Customer Support or returning to the point of purchase you are requested to send your HP all in one in for service remove the print cartridges and pack the HP all in one in the original packing materials to avoid further damage You can remove print cartridges from your HP all in one whether it is turning on or not Retain the power cord and control panel overlay in case the HP all in one needs to be replaced This section provides instructions on how to remove print cartridges from a functional HP all in one remove print cartridges from a non functional HP all in one and remove the control panel overlay and pack your HP all in one Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan Remove print cartridges from a functional HP all in one 212 1 Turn on the HP all in one See Remove print cartridges from a nonfunctional HP all in one if your device will not turn on 2 Open the print carriage access door 3 Wait until the print carriage is idle and silent and then remove the print cartridges from their slots and lower the latches For information on removing the print cartridges see Replace the print cartridges Note Remove both print cartridges and lower both latches Failure to do so might damage your HP all in one 4 Place the print cartridges in print cartridge protectors or an air
290. ready started printing and then cancels the remainder of the fax This can take a few moments n o gt oO h ov x gt oO ov o c p 2 To cancel a number you are dialing gt Press Cancel to cancel a number you are currently dialing User Guide 123 m n 2 n 6 s 0 a I o O 12 Use HP Instant Share USB HP Instant Share makes it easy to share photos with family and friends Just scan a photo or insert a memory card into the appropriate card slot on your HP all in one select one or more photos to share select a destination for your photos and then send the photos on their way You can even upload your photos to an online photo album or an online photo finishing service Availability of services varies by country region With HP Instant Share E mail family and friends always get photos they can view no more large downloads or images that are too big to open An e mail message with thumbnail images of your photos is sent with a link to a secure Web page where family and friends can easily view share print and save the photos Note If your HP all in one is connected to a network and is set up with HP Instant Share use the information contained in Use HP Instant Share networked The information contained in this chapter only pertains to a device that is connected to a computer with a USB cable and has not been previously connected to a network or set up with HP Instant
291. reate destinations Create destinations to designate locations to which you the sender want to send images A destination for example can be an e mail address a friend or relative s User Guide 133 Chapter 13 network connected device an online photo album or an online photo finishing service Availability of services varies by country region Note Although destinations are created on the HP Instant Share service they are accessed through the HP all in one To create destinations 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 to select Add New Destination The Select Computer menu appears with a list of computers connected to your network 3 Select a computer from the list o Q x b S z k a 6 s o E a I o A 2 Note HP Image Zone software must be installed on the computer selected and the computer must be able to access the HP Instant Share service The HP Instant Share service screens appear in a window on your computer 4 Sign in to HP Instant Share with your HP Passport userid and password The HP Instant Share manager appears Note You will not be prompted for your HP Passport userid and password if you have set the HP Instant Share service to remember them 5 Select the Share tab and follow the onscreen instructions to create a new destination For more inform
292. ress 3 and then press 1 This displays the Speed Dial Setup menu and then selects Individual Speed Dial The first unassigned speed dial entry appears on the color graphics display 3 Press OK to select the displayed speed dial entry You can also press W or A to select a another empty entry and then press OK 4 Enter the fax number to assign to that entry and then press OK Tip To enter a pause in the fax number press Redial Pause The visual keyboard automatically appears on the color graphics display 5 Enter the name After you have finished entering the name select Done on the visual keyboard and then press OK For more information on entering text using the visual keyboard see Enter text and symbols 6 Press 1 if you want to set up another number or press Cancel to exit the Speed Dial Setup menu Create group speed dial entries 114 You can create a group speed dial entry that contains up to 48 individual speed dial entries This allows you to send black and white faxes to specific groups of people by using one speed dial entry Note You can only send black and white faxes when sending a fax to groups Very Fine resolution is also not supported when using this feature You can only assign previously entered individual speed dial numbers to a group Additionally only individual speed dial entries can be added you can t assign one group to another group 1 Press Setup 2 Press 3 and then press 2 This displays the
293. ridge compatible camera to the camera port and print JPEG photos contained on the memory card in the camera 1 Make sure the HP all in one is turned on and that the initialization process is finished 2 Connect your PictBridge compatible digital camera to the camera port on the front of your HP all in one using the USB cable supplied with your camera 3 Turn on your camera and make sure it is in PictBridge mode Note When the camera is connected correctly the status light next to the memory card slots is illuminated The status light blinks green when printing from the camera If the camera is not PictBridge compliant or is not in PictBridge mode the status light blinks amber and an error message displays on your computer monitor if you have the HP all in one software installed Disconnect the camera correct the problem on the camera and reconnect For more information about PictBridge camera port troubleshooting see the onscreen Troubleshooting Help that came with your HP Image Zone software After you successfully connect your PictBridge compliant camera to the HP all in one you can print your photos Make sure the size of the paper loaded in the HP all in one matches the setting on your camera If the paper size setting on your camera is set to the default the HP all in one uses the paper that is currently loaded in the input tray Refer to the user guide that came with your camera for detailed information on printing from the camer
294. rk connected device to your HP All in One Each unit sending a print job must have the HP remote printer driver installed on it The HP remote printer driver is installed on the computer or laptop on which you installed the software for your device If you want to install the HP remote printer driver on another laptop install the device software or download the driver from the HP website D x e z 3 2 c G el D 5 a L N 2 Note To download the HP remote printer driver from the HP website make sure you use a broadband connection Do not use a dial up connection It will take approximately 3 to 5 minutes to download the driver using a broadband connection To use the HP remote printer driver 1 From a Windows application select File and then Print The Print window appears on your computer screen Select the printer named HP remote printers Click printer Properties and set your print options 4 Click OK to print The HP Instant Share Welcome screen appears in a window on your computer The Welcome screen only appears if you have not previously selected Do not show this screen again 5 Follow the onscreen instructions 6 At the prompt enter your HP Passport userid and password and then click Next w N Tip You will only be prompted for your HP Passport userid and password if you have not previously set the service to remember your userid and password Note If you have
295. rk menu and then selects Advanced Setup 3 Press 3 to select Memory Card Security 4 Press the number next to the desired security option 1 Share Files 2 Do Not Share Files Transfer digital images to your computer After you take photos with your digital camera you can print them immediately or save them directly to your computer To save them to your computer you need to remove the memory card from the camera and insert it in the appropriate memory card slot on the HP all in one O Ej z 2 x a ow gt a ie et es Q co oO Note You can only use one memory card in your HP all in one at a time 1 Insert the memory card into the appropriate slot on your HP all in one When the memory card is inserted correctly the status light next to the memory card slots begins to blink Reading photos appears on the color graphics display The status light next to the memory card slots blinks green when the card is being accessed If you insert a memory card incorrectly the status light next to the memory card slots blinks amber and the color graphics display shows an error message such as Card is in backwards or Card is not fully inserted Warning Never attempt to remove a memory card while it is being accessed Doing so can damage files on the card You can safely remove a card only when the status light next to the memory card slots is not blinking 2 If there are photo files on the memory card that
296. rmation on possible installation problems e In Windows you can access the Readme file from Windows taskbar by clicking Start pointing to Programs or All Programs pointing to Hewlett Packard pointing to HP Officejet 7300 7400 series all in one and then clicking View the Readme File e In Macintosh OS 9 or OS X you can access the Readme file by double clicking the icon located in the top level folder of the HP all in one software CD ROM The Readme file provides more information including e Using the reinstall utility after a failed installation to return your computer to a state that will allow the HP all in one to be reinstalled e Using the reinstall utility in Windows 98 to recover a missing Composite USB System Driver Setup troubleshooting This section includes installation and configuration troubleshooting tips for some of the most common issues associated with HP all in one networking fax setup software and hardware installation and HP Instant Share setup Hardware setup troubleshooting Use this section to solve any problems you might encounter while setting up the HP all in one hardware a fe c 2 O 7 gt e e co 5 e 3 e 5 My HP all in one does not turn on User Guide 167 Chapter 16 Solution Make sure each of the power cords is firmly connected and wait a few seconds for the HP all in one to turn on If this is the first time you have turned on the HP all in
297. rovides enhanced quality black and white photos For more information on the photo print cartridge see Use a photo print cartridge For more information on the gray photo print cartridge see Use a gray photo print cartridge Print a proof sheet The first step in using a proof sheet is to print it from the HP all in one 1 Insert the memory card into the appropriate slot on your HP all in one 2 Inthe Photo area press Proof Sheet and then press 1 This displays the Proof Sheet Menu and then selects Print Proof Sheet Note Depending on how many photos are on the memory card the time it takes to print a proof sheet can vary greatly 42 HP Officejet 7300 7400 series all in one 3 If there are more than 20 photos on the card the Select Photos Menu appears Press the number next to the command you want to select 1 All 2 Last 20 3 Custom Range Note Use the proof sheet index number to select which photos to print for a custom range This number might be different from the number associated with the photo on your digital camera If you add or delete photos from your memory card reprint the proof sheet to see accurate index numbers 4 Ifyou choose Custom Range enter the photo index numbers for the first and last photos you want to print Note You can erase index numbers by pressing lt to backspace Complete the proof sheet After you have printed a proof sheet you can use it to select the photos you want to print
298. s 1 to select Memory card The first photo on your memory card appears on the color graphics display 5 Select one or more photos For more information on selecting photos see Use a memory card or PictBridge camera 6 Press Menu in the Photo area on the control panel The Share Menu appears The Share Menu displays the destinations you created on the HP Instant Share service For more information see Create destinations 7 Use the A and Y arrows to highlight a destination to which you want to send your photos 8 Press OK to select the destination and send your photos G o oO ale v e a paN 2 gt w oO Fe O 4 e oO Q Send photos from a destination file If your HP digital camera supports HP Instant Share it lets you assign photos to destinations on a memory card The assigned photos are stored in a destination file When you remove the memory card from the camera and place it in the appropriate card slot on your HP all in one the HP all in one reads the memory card and forwards the photos to their assigned destinations To send photos to destinations assigned by your HP digital camera 1 Make sure the memory card is inserted into the appropriate card slot on your HP all in one For more information see Use a memory card or PictBridge camera The Destinations Found dialog appears on the color graphics display 2 Press 1 to select Yes send photos to HP Instant Share destinations T
299. s 117 delete 122 distinctive ringing 82 101 119 DSL line setup 81 enter text and symbols 111 error correction mode ECM 121 fax specifications 222 forward faxes 118 119 header 111 Internet over 123 188 ISDN line setup 81 lighten or darken 116 manual receive 109 manual send 105 184 menu 9 menu button 4 monitor dialing 107 paper size 118 paper tray 117 pause 111 PBX system setup 81 PC modem set up 86 87 92 96 phone cord 179 182 187 poll to receive 110 receive 108 redial 105 120 reduce automatically 120 reports 99 104 112 reprint 122 resolution 115 rings to answer 108 schedule 106 send 103 setup 76 178 settings 115 117 single sided originals 104 108 speed 121 speed dial 106 113 114 115 static on the phone line 186 test 99 178 test failed 179 tone or pulse dial 118 troubleshoot 178 voice mail set up 85 96 volume 118 FCC requirements 225 FCC statement 226 fill entire page photo enlargement 60 fitto page 62 FoIP 123 188 forward faxes 118 119 four wire phone cord 182 187 G glass clean 152 load original 31 greeting cards load 36 group speed dial entries 114 233 H Hagaki cards load 35 hardware setup troubleshoot 167 hardware test fax 179 header fax 111 HP all in one about 2 return your HP all in one 212 HP Director HP Instant Share 130 missing icons 175 start 10 HP Gallery OS 9 HP Image Zone 15 OS X HP Image Zone 13 HP help OS 9 HP Image Zone 15
300. s all in one 11 Use the fax features You can use your HP all in one to send and receive faxes including color faxes You can set up speed dials to send faxes quickly and easily to frequently used numbers From the control panel you can also set a number of fax options such as resolution You should explore the HP Director that came with your HP Image Zone software to take full advantage of all of its features Using the HP Director you can send a fax from your computer include a computer generated cover page and quickly set up speed dials For more information see the onscreen HP Image Zone Help For information on accessing the HP Director and the onscreen help see Use the HP Image Zone to do more with your HP all in one Set up the HP all in one to receive faxes Your HP all in one can be set up to receive faxes automatically or manually depending on your home or office setup If you set up the HP all in one to answer faxes automatically it answers all incoming calls and receives faxes If you set up the HP all in one to answer faxes manually you must be available to respond in person to the incoming fax call or your HP all in one cannot receive faxes For more information on receiving faxes manually see Receive a fax manually In certain situations you might want to receive faxes manually For example if you share a phone line between your HP all in one and phone and you do not have distinctive ringing or an answering mach
301. s gets on the print cartridges it can cause ink streaks and smudges on printed pages Ink streaking can be corrected by cleaning around the ink nozzles as described here Note Clean the area around the ink nozzles only if you continue to see streaks and smudges on your printed pages after you have already cleaned the print cartridges by using the control panel or the HP Image Zone For more information see Clean the print cartridges Make sure you have the following materials available e Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges 2 3 z 2 gt lt e c 3 T v 2 gt 7 e gt o Warning Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections To clean the area around the ink nozzles 1 Turn on the HP all in one and open the print carriage access door The print carriage is on the far right side of the HP all in one 2 Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP all in one Note When you unplug the power cord the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stor
302. s or destinations 3 Press 3 to select Memory Card or use the arrow buttons to highlight it and then press OK The HP all in one scans the image and saves the file to the memory card in the JPEG format Stop scanning gt To stop scanning press Cancel on the control panel 72 HP Officejet 7300 7400 series all in one Q Print from your computer The HP all in one can be used with any software application that allows printing The instructions vary slightly depending whether you are printing from a Windows PC or a Macintosh Make sure you follow the instructions for your operating system in this chapter v h bz e 3 lt e c iz 3 me O In addition to the printing capabilities described in this chapter you can print special print jobs such as borderless prints newsletters and banners print images directly from a photo memory card or from a digital camera that supports PictBridge print from a supported Bluetooth device such as a camera phone or personal digital assistant PDA and use scanned images in printing projects in the HP Image Zone e For more information on printing from a memory card or digital camera see Use a memory card or PictBridge camera e For more information on setting up your HP all in one to print from a Bluetooth device see Connection information e For more information on performing special print jobs or printing images in the HP Image Zone see the onscree
303. s you set the number of copies to be printed 2 Image Size Lets you set the size at which you want the image printed Most choices are self explanatory but two require some explanation Fill Entire Page and Fit to Page The Fill Entire Page setting scales the image to cover all of the printable area on the paper If you inserted photo paper in the input tray there will not be a white border around the photo Some cropping may occur Fit to Page scales the image to cover as much of the page as possible while keeping the original aspect ratio without cropping The image is centered on the page and is surrounded by a white border 3 Tray Select Lets you select the input tray front or rear that the HP all in one should use This setting is only available if a rear tray is detected when you turn on the HP all in one 4 Paper Size Lets you select the paper size for the current print job The Automatic setting defaults to a large letter or A4 and small 10 by 15 cm 4 by 6 inch paper size that varies by country region When Paper Size and Paper Type are both set to Automatic the HP all in one selects the best print options for the current print job The other Paper Size settings let you override the automatic settings 5 Paper Type Lets you select the paper type for the current print job The Automatic setting lets the HP all in one detect and set the paper type automatically When Paper Size and Paper Type
304. screen Obtain an HP Passport user ID and password Note You can also use the Scan To button to send a scanned image For more information see Use the scan features Send images using your computer In addition to using your HP all in one to send images through HP Instant Share you can use the HP Image Zone software installed on your computer to send images The HP Image Zone software lets you select and edit one or more images and then access HP Instant Share to select a service for example HP Instant Share E mail and send your images At a minimum you can share images through the following e HP Instant Share E mail send to an e mail address e HP Instant Share E mail send to a device e Online Albums e Online photo finishing availability varies by country region Send images using the HP Image Zone software Windows 128 Use the HP Image Zone software to share images with friends and relatives Simply open the HP Image Zone select the images you want to share and forward the images using the HP Instant Share E mail service Note For more information on using the HP Image Zone software see the onscreen HP Image Zone Help To use the HP Image Zone software 1 Double click the HP Image Zone icon on your desktop The HP Image Zone window opens on your computer The My Images tab appears in the window 2 Select one or more images from the folder s in which they are stored For more information see the onscreen HP Im
305. see Paper troubleshooting HP Officejet 7300 7400 series all in one G6 Use a memory card or PictBridge camera The HP all in one can access the memory cards used in most digital cameras so you can print store manage and share your photos You can insert the memory card into the HP all in one or connect your camera directly letting the HP all in one read the contents of the memory card while it is still in the camera This chapter contains information on using memory cards or a PictBridge camera with your HP all in one Read this section for information on transferring photos to your computer setting photo print options printing photos editing photos viewing slide shows and sharing photos with your family and friends The memory card slots and camera port If your digital camera uses a memory card to store photos you can insert the memory card in your HP all in one to print or save your photos You can print a proof sheet which might be several pages long and shows thumbnail views of photos stored on the memory card and print photos from the memory card even if your HP all in one is not connected to a computer You can also connect a digital camera that supports PictBridge to the HP all in one through the camera port and print directly from the camera O 3 z 2 x a ow gt fo co et es a co oO Your HP all in one can read the following memory cards CompactFlash I II Memory Sticks Mult
306. signed when you set up your HP Instant Share account and register your HP all in one For more information see Get started e Verify that the recipient either is receiving in Open mode or has included your HP Passport user ID in the access list for the receiving device For more information see Receive from any sender Open mode and Use the HP Instant Share access list e Perform the operating system specific instructions following To send images from the HP Image Zone Windows users 1 Double click the HP Image Zone icon on your desktop The HP Image Zone window opens on your computer The My Images tab appears in the window 2 Select one or more images from the folder s in which they are stored For more information see the onscreen HP Image Zone Help Note Use the HP Image Zone image editing tools to edit your images and achieve the results you want For more information see the onscreen HP Image Zone Help 3 Click the HP Instant Share tab The HP Instant Share tab appears in the HP Image Zone window 4 Inthe Control area click See All Services The Go Online screen appears in the Work area of the HP Instant Share tab 139 ce o oO T v e a gt w Ss 2 gt o oO Fe o 4 e oO a Chapter 13 5 Click Next 6 From the services list select the service you want to use to send your images 7 Follow the onscreen instructions For more information see the onscreen Help If you want
307. sm gsm Banners 16 to 24 Ib 60 to 90 20 20 or fewer gsm S Transparency film N A 25 25 or fewer s e Labels N A 30 30 10 by 15 cm 4 by 6 inch 145 Ib 236 gsm 30 30 Photo Paper 216 by 279 mm 8 5 by 11 N A 20 20 inch Photo Paper Paper sizes Type Size Paper Letter 216 by 279 mm 8 5 by 11 inches A4 210 by 297 mm A5 148 by 210 mm Executive 184 2 by 266 7 mm 7 25 by 10 5 inches Legal 216 by 356 mm 8 5 by 14 inches 220 HP Officejet 7300 7400 series all in one continued Type Size Banner HP Banner Paper A4 Z fold Computer Paper Tractor Perforations Removed Envelopes U S 10 105 by 241 mm 4 125 by 9 5 inches A2 111 by 146 mm 4 4 by 5 8 inches DL 110 by 220 mm 4 3 by 8 7 inches C6 114 by 162 mm 4 5 by 6 4 inches Transparency film Letter 216 by 279 mm 8 5 by 11 inches A4 210 by 297 mm Photo paper 102 by 152 mm 4 by 6 inches 127 by 178 mm 5 by 7 inches Letter 216 by 280 mm 8 5 by 11 inches A4 210 by 297 mm Cards Labels 76 by 127 mm 3 by 5 inches 101 by 152 mm 4 by 6 inches 127 by 178 mm A6 105 by 148 5 mm Hagaki postcard 100 by 148 mm 3 94 by 5 83 inches Letter 216 by 279 mm 8 5 by 11 inches A4 210 by 297 mm Custom 76 by 127 mm up to 216 by 356 mm 3 by 5 inches up to 8 5 by 14 inches Print margin specifications Top leading edge Bottom trailing edge Paper or transpar
308. splays the Advanced Fax Setup menu and then selects Automatic Reduction 3 Press w to select Off or On 4 Press OK Set backup fax reception 120 The HP all in one stores all received faxes in memory If there is an error condition that prevents the HP all in one from printing the faxes Backup Fax Reception allows you to continue receiving faxes During the error condition with Backup Fax Reception enabled the faxes are stored in memory For example if the HP all in one is out of paper and Backup Fax Reception is enabled all received faxes are stored in memory After you load more paper you can print the faxes If you disable this feature the HP all in one will not answer incoming fax calls until the error condition is resolved During normal operation whether Backup Fax Reception is On or Off the HP all in one stores all faxes in memory After the memory becomes full the HP all in one overwrites the oldest printed faxes as it receives new faxes If you want to delete all the faxes in memory turn off the HP all in one by pressing the On button HP Officejet 7300 7400 series all in one Note If Backup Fax Reception is On and there is an error condition the HP all in one stores the faxes it receives in memory as unprinted All unprinted faxes remain in memory until they are printed or deleted When the memory becomes full of unprinted faxes the HP all in one will not receive any more fax calls until the unprinted faxes are
309. ss Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display b Press 0 then press 1 This displays the Bluetooth menu and then selects Device Address The Device Address for your HP all in one displays It is read only c To enter the address into your device follow the instructions that came with your Bluetooth device User Guide 19 fe pai c e rs z e 5 Chapter 3 3 Some Bluetooth devices display the printer s device name when connected If your Bluetooth device displays the printer s name a Press Setup on the control panel of your HP all in one The Setup Menu appears on the color graphics display b Press 0 then press 2 This displays the Bluetooth menu and then selects Device Name The Device Name screen appears Note Your HP all in one ships with a predefined name for your HP all in one TBD c Use the visual keyboard on the Device Name screen to enter a new name For more information on using the visual keyboard see Enter text and symbols d When you have finished entering a name for your HP all in one highlight Done on the visual keyboard and press OK The name you entered will appear on your Bluetooth device when you connect to the HP all in one to print Set Bluetooth security for your HP all in one You can enable printer security settings through the Bluetooth menu on your HP all in one Simply press Setup on the control
310. t fax 180 customer support Australia 210 contact 207 HP Quick Exchange Service Japan 212 Japan 211 Korea 211 North America 208 outside U S 208 serial number 207 service ID 207 warranty 216 website 207 D darken copies 63 faxes 116 date set 110 declaration of conformity European Economic Area 230 HP Officejet 7300 series 230 HP Officejet 7400 series 231 default settings fax 117 restore 165 destination file send photos 137 destinations create 133 manage 147 device update about 205 Macintosh 206 Windows 205 dial tone test failure 181 digital camera PictBridge 49 distinctive ringing 82 101 119 DNS see domain name server domain name server check IP address 200 201 double sided faxes 104 108 down arrow 5 DPOF file 50 DSL line set up with fax 81 User Guide E embedded Web server 200 enlarging copies 60 enter text 111 envelopes load 36 environment energy consumption 224 environmental product stewardship program 224 inkjet supplies recycling 225 ozone production 224 paperuse 224 plastics 224 protecting 224 environmental specifications 223 error correction mode ECM 121 error reports fax 113 EWS see embedded Web server F factory defaults restore 165 fast copy quality 55 fax answer call 109 answer mode set 101 103 answer ring pattern 119 answering machine 90 92 184 186 auto answer set 103 backup fax reception 120 cancel 123 contrast 116 date andtime 110 default
311. t carriage 156 HP Officejet 7300 7400 series all in one 3 When the print carriage is idle and silent press down and then lift a latch inside the HP all in one If you are replacing the tri color print cartridge lift the green latch on the left If you are replacing the black photo or gray photo print cartridge lift the black latch on the right 1 Print cartridge latch for the tri color print cartridge 2 Print cartridge latch for the black photo and gray photo print cartridges 4 Push down on the print cartridge to release it and then pull it toward you out of its slot 2 Ss z 2 lt ie c T v 2 7 e pl 5 Ifyou are removing the black print cartridge in order to install the photo or gray photo print cartridge store the black print cartridge in the print cartridge protector For more information see Use the print cartridge protector If you are removing the print cartridge because it is low or out of ink recycle the print cartridge The HP Inkjet Supplies Recycling Program is available in many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html 6 Remove the new print cartridge from its packaging and being careful to touch only the black plastic gently remove the plastic tape by using the pink pull tab User Guide 157 o c
312. t for 117 paper tray capacities 220 parallel phone systems 77 PBX system setup 81 PC modem set up with fax 86 87 92 troubleshoot 182 184 phone receive fax 109 send fax 105 phone cord check 180 connection failure 180 extend 187 phone numbers customer support 207 photo menu 8 menu button 5 photo memory card see memory cards photo paper load 34 photos auto print 142 borderless 48 deselect 49 e mail 70 enhance copies 65 file corrupted 204 file size 204 gray photo print cartridge 159 HP Image Zone 128 139 manually print 143 photo print cartridge 159 preview 143 print 142 print from DPOF file 50 235 print options 144 print cancel 145 Quick Print 50 receive from allowed senders 141 receive from any sender 141 scan 70 send 70 send from a destination file 137 send from a memory card 125 136 send scanned images 127 137 share 70 slide show 50 unsupported file format 204 physical specifications 223 PictBridge 49 poll to receive fax 110 postcards load 35 posters copy 65 power save mode 164 power specifications 223 preview images 143 print both sides of page 108 canceljob 75 fax reports 99 104 112 113 faxes 122 from computer 73 from software application 73 photos from DPOF file 50 photos from memory card 48 print options 74 print specifications 221 proof sheet 42 Quick Print 50 self test report 154 print cartridge protector 160 print cartridges align 161 check ink levels 153 clean 161
313. t from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 4 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes 86 HP Officejet 7300 7400 series all in one 5 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 6 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 7 Runa fax test For information see Test your fax setup When the phone rings your HP all in one will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case H Shared voice fax line with PC modem If you receive both voice calls and fax calls at the same phone number and you also have a PC modem connected on this phone line connect your HP all in one as described in this section Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously
314. t help solve these problems When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP all in one as described in Fax setup Make sure your HP all in one is set to receive faxes automatically For information on setting up your HP all in one to receive faxes automatically see Set up the HP all in one to receive faxes Make sure the Rings to Answer setting is correct Set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering Disconnect the answering machine and then try receiving a fax If you can receive a fax without the answering machine the answering machine might be causing the problem Reconnect the answering machine and rerecord your outgoing message Make sure the message is as short as possible no more than 10 seconds long and that you speak softly and slowly when recording it At the end of your outgoing message record an additional 4
315. t remove all the pieces of paper from the HP all in one more paper jams are likely to occur 3 Replace the rear clean out door Gently push the door forward until it snaps into place 4 Press OK to continue the current job Paper has jammed the automatic document feeder Solution 1 Pull the document feeder tray from the HP all in one to remove it 2 Lift the cover of the automatic document feeder 3 Gently pull the paper out of the rollers A Warning If the paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the automatic document feeder If you do not remove all the pieces of paper from the HP all in one more paper jams are likely to occur In the rare occurrence of a severe paper jam you might need to remove the face plate from the front of the automatic document feeder and lift the pick assembly to remove torn pieces of paper from deep inside the automatic document feeder For more information see The automatic document feeder picks up too many pages or none at all 4 Close the cover of the automatic document feeder and then reattach the document feeder tray c 5 E k D c 5 fe N S Q 3 2 Paper has jammed the optional two sided printing accessory 192 HP Officejet 7300 7400 series all in one Solution You might need to remove the two sided printing accessory For more information
316. t you can do topic provides more information about the practical and creative things you can do with the HP Image Zone software and your HP devices e f you need further assistance or want to check for HP software updates see the Troubleshooting and support topic Onscreen help from your device Onscreen help is available from your device and contains additional information on select topics Access the onscreen help from the control panel From the Setup menu highlight the Help menu item and press OK Readme an a 3 fe oO 5 fej 3 Ea fe s The Readme file contains the most recent information which might not be found in other publications Install the software to access the Readme file www hp com support If you have internet access you can get help and support from the HP website This website offers technical support drivers supplies and ordering information User Guide 17 fe w pa c e z e 5 3 Connection information Your HP all in one comes equipped with networking capability It also comes equipped with a USB port so you can connect directly to a computer using a USB cable If you insert an HP bt300 Bluetooth Wireless Printer Adapter into the PictBridge camera port USB host port on the front of your HP all in one Bluetooth devices such as PDAs and camera phones can print to your HP all in one Supported connection types
317. t your fax setup Case C Set up your HP all in one with a PBX phone system or an ISDN line If you are using either a PBX phone system or an ISDN converter terminal adapter make sure you do the following e If you are using either a PBX or an ISDN converter terminal adaptor connect the HP all in one to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible User Guide 81 Chapter 10 Note Some ISDN systems allow you to configure the ports for specific phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you have problems when connected to the fax phone port of your ISDN converter try using the port designated for multiple purposes it might be labeled multi combi or something similar e If you are using a PBX phone system set the call waiting tone to off Caution Many digital PBX systems include a call waiting tone that is factory set to on The call waiting tone will interfere with any fax transmission and you will not be able to send or receive faxes with your HP all in one Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call waiting tone e If you are using a PBX phone system dial the number for an outside line before dialing the fax number e Make sure you use the supplied
318. tarted You must have the following to use HP Instant Share with your HP all in one A functional local area network LAN An HP all in one connected to the LAN Direct access to the Internet through an Internet Service Provider ISP An HP Passport user ID and password HP Instant Share set up on your device You can set up HP Instant Share and obtain an HP Passport user ID and password e From the HP Image Zone software on your computer e By pressing HP Instant Share on the control panel of your HP all in one e When the option is offered to you at the end of the software install Macintosh only For more information see the HP Instant Share Setup Wizard onscreen Help Note Make sure you select the Typical install when installing your HP all in one software HP Instant Share will not function on a device with a minimum install Once you have obtained an HP Passport user ID and password created a unique name for your HP all in one and registered your device you have the option to add senders to an access list and create destinations If you choose to use the access list and create destinations at a later date follow the instructions in the following topics Note When you sign up with HP Instant Share and register your HP all in one you are automatically added to the access list for your device and given auto print privileges For more information on becoming an HP Instant Share member and registering your device see Get started C
319. ted time of product purchase For more information e Inthe U S dial 1 866 234 1377 to speak to an HP advisor e Outside the U S please call your local HP Customer Support office See Call elsewhere in the world for a list of international Customer Support numbers e Go to the HP website www hp com support If prompted choose your country region and then find warranty information Returning your HP all in one for service Before returning your HP all in one for service you must call HP Customer Support See HP customer support for steps to take before calling Customer Support Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan Hewlett Packard limited global warranty statement The following information specifies the HP limited global warranty 216 HP Officejet 7300 7400 series all in one Ext ent of limited warranty Hewlett Packard HP warrants to the end user customer Customer that each HP Officejet 7300 7400 series all in one product Product including related software accessories media and supplies shall be free from defects in material and workmanship for the duration which begins on the date of purchase by the Customer For each hardware Product the duration of HP s limited warranty is one year for parts and one year for labor For all other Products the duration of HP s limited warranty for both parts and labor is n
320. ter Darker and then press OK This displays the Lighter Darker screen The range of Lighter Darker values appears as a scale on the color graphics display 5 Press gt to darken the copy and then press OK Note You can also press 4q to lighten the copy 6 Press A to highlight Color Intensity and then press OK The range of color intensity values appears as a scale on the color graphics display 7 Press gt to make the image more vivid and then press OK Note You can also press lt to make the image more pale 8 Press Start Copy Black or Start Copy Color Copy a document that has been faxed several times You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of black text or adjust photographs by enhancing light colors that might otherwise appear white The Mixed enhancement is the default option Use the Mixed enhancement to sharpen edges of most originals To copy a blurred document 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first 3 Inthe Copy area press Menu This displays the Copy Menu 4 Press A to highlight Enhancements and then press OK This displays the Enhancements menu Press w to highlight the Text enhancement setting and then press OK 6 Press Start
321. the best quality when copying a photo load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement You might also want to use the photo print cartridge for superior print quality With the tri User Guide 59 Chapter 7 color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information Warning In order to make a borderless copy you must have photo paper or other specialty paper loaded If the HP all in one detects plain paper in the input tray it will not make a borderless copy Instead your copy will have borders 1 Load 10 by 15 cm 4 by 6 inch photo paper in the input tray Note If your HP all in one has more than one input tray you might need to select the correct input tray See Select an input tray for copying for more information 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Press Start Copy Color The HP all in one makes a 10 by 15 cm 4 by 6 inch borderless copy of your original photo as shown below a a Tip If the output is not borderless then set the paper size to 5x7 Borderless or 4x6 Borderless set the paper type to Photo Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For informati
322. the image must be sent using HP Instant Share E mail or HP remote printing Prior to setting up a device destination in HP Instant Share E mail or adding a printer for use with HP remote printing ask the recipient for the unique name he assigned to his network connected device The device name is created by a person when he signs up with HP Instant Share and registers his device For more information see Get started When you are finished creating a destination return to your HP all in one to send your images For more information see Send images directly from your HP all in one HP Officejet 7300 7400 series all in one Operational troubleshooting The HP Officejet 7300 7400 series all in one troubleshooting section in the HP Image Zone contains troubleshooting tips for some of the most common issues associated with your HP all in one To access the troubleshooting information from a Windows computer go to the HP Director click Help and then choose Troubleshooting and Support Troubleshooting is also available through the Help button that appears on some error messages To access troubleshooting information from Macintosh OS X v10 1 5 and later click the HP Image Zone icon in the Dock select Help from the menu bar choose HP Image Zone Help from the Help menu and then choose HP Officejet 7300 7400 series all in one Troubleshooting in the Help Viewer If you have Internet access you can get help from the HP website at www hp c
323. the last 30 fax transactions 4 Speed Dial List prints a list of programmed speed dial entries 5 Self Test Report prints a report to assist you in diagnosing print and alignment problems For more information see Print a self test report 3 After the report that you want is highlighted press OK n o a gt oO n o x oO or c p 2 Set up speed dialing You can assign speed dial entries to fax numbers you use often Use the one touch speed dial buttons on the control panel to send faxes quickly You can also press Speed Dial to scroll through and select from the list of speed dial entries User Guide 113 N o b 5 2 x o o a Chapter 11 The first five speed dial entries are automatically saved to the one touch speed dial buttons on the control panel For information on sending a fax using speed dials see Send a fax using speed dials You can also set up group speed dials This saves you time by sending a fax to a group of people at once rather than sending the fax to each recipient individually You can quickly and easily set up speed dial entries from your computer by using the HP Director that came with your HP Image Zone software For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Create speed dial entries You can create speed dial entries for fax numbers that you use frequently 1 Press Setup 2 P
324. the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Note The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 0 2B based on FCC Part 68 test results Notice to users in the European Economic Area User Guide CE This product is designed to be connected to the analog Switched Telecommunication Networks PSTN of the European Economic Area EEA countries regions Network compatibility depends on customer selected settings which must be reset to use the equipment on a telephone network in a country region other than where the product was purchased Contact the vendor or Hewlett Packard Company if additional product support
325. tically print unless you grant auto print privileges to the sender through the HP Instant Share access list For more information see Use the HP Instant Share access list Note Even though your HP all in one is set to receive from any sender you can still block the receipt of images from specific senders Simply block them using the access list For more information see Use the HP Instant Share access list You can also block images sent to your device by accessing the print jobs list on the HP Instant Share service To receive images from any sender 1 Press HP Instant Share on the control panel of your HP all in one The HP Instant Share menu appears on the color graphics display 2 Press 3 to select HP Instant Share Options The Instant Share Options menu appears 3 Press 1 to select Receive Options The Receive Options menu appears 4 Press 2 to select Open receive from any sender By default your HP all in one is set to allow you to preview images in a collection before printing To automatically print images received see To automatically print received images Receive from a specified group of senders Private mode User Guide When you set your HP all in one to receive in Private mode image collections are received from a specified group of allowed senders each of whom has an HP Passport account This is accomplished by adding each sender to the access list As you add a sender to the list grant access privileges For more
326. tight plastic container so they will not dry out and put them aside Do not send them with the HP all in one unless the HP customer support call agent instructs you to HP Officejet 7300 7400 series all in one 5 Close the print carriage access door and wait a few minutes for the print carriage to move back to its home position on the right side Note Make sure the scanner has returned to its parked position before turning off the HP all in one 6 Press the On button to turn off the HP all in one 7 Unplug the power cord and then disconnect it from the HP all in one Do not return the power cord with the HP all in one yoddns dH 399 Warning The replacement HP all in one will not be shipped with a power cord Store the power cord in a safe place until the replacement HP all in one arrives 8 See Remove the control panel overlay and pack your HP all in one to complete preparation for shipment Remove print cartridges from a nonfunctional HP all in one Follow these steps if you need to remove print cartridges for shipment and your HP all in one will not turn on See Remove print cartridges from a functional HP all in one if your device is turning on Follow the steps below to unlock the print cartridge cradle remove the print cartridges and then lock the print cartridge cradle 1 Unplug the power cord and then disconnect it from the HP all in one Do not return the power cord with the HP all in one Warning The replacement HP all
327. ting replace print cartridges 156 reports confirmation 113 error 113 fax 99 104 112 113 178 faxlog 113 fax test failed 179 last fax transaction 113 self test 154 self test report 113 speed dial list 113 reprint faxes in memory 122 resolution fax 115 restore factory settings 165 return your HP all in one 212 right arrow 5 ring answer pattern 119 rings to answer fax 108 rotate button 5 S save faxes in memory 120 photos to computer 41 scan HP Officejet 7300 7400 series all in one Index from directly connected device 69 from front panel 68 from networked device 69 HP Instant Share 70 127 137 menu 8 proof sheet 44 scan specifications 223 stop 72 to memory card 71 scan document HP Director Windows 10 OS 9 HP Image Zone Macintosh 15 scan glass clean 152 load original 31 scan picture HP Director Windows 10 OS 9 HP Image Zone Macintosh 15 OS X HP Image Zone Macintosh 12 scan to menu USB Macintosh 8 menu USB Windows 8 menu button 4 scan to OCR OS X HP Image Zone 12 schedule fax 106 screen saver 7 Secure Digital memory card 39 security Bluetooth adapter 20 self test report 113 154 send fax basic fax 103 manual 105 107 184 memory from 107 monitor dialing 107 redial 105 schedule 106 speed dials 106 two sided originals 104 send to a device from a memory card 125 136 HP Director Macintosh 130 HP Image Zone 139 User Guide HP Image Zone Macintosh 129 HP
328. to send a collection of images to a friend or relative s network connected device select HP Instant Share E mail In the E mail address field enter the name of the device followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password At the Region and Terms of Use screen select your country region and accept the Terms of Use o k x fe o iS o i n rE c f 8 a Q lt v a 2 To send images from the HP Image Zone Macintosh OS X v10 1 5 and later users Note Macintosh OS X v10 2 1 and v10 2 2 are not supported 1 Select the HP Image Zone icon from the Dock The HP Image Zone opens on your desktop 2 Inthe HP Image Zone click the Services button at the top of the window A list of applications appears in the lower part of the HP Image Zone 3 Choose HP Instant Share from the list of applications The HP Instant Share client application software opens on your computer 4 Add the images you want to share to the HP Instant Share window For more information see the HP Instant Share section of the HP Image Zone Help When you have added all of the images click Continue Follow the onscreen instructions From the services list select the service you want to use to send yo
329. to the device To completely disconnect the power supply to the HP all in one turn the device off and then unplug the power cord 26 On light When lit the On light indicates that the HP all in one is on The light blinks while performing a job 27 Zoom Enlarge the image on the color graphics display You can also use this button to adjust the crop box when printing 28 Menu Print a photo transfer photos to your computer see a slide show or share photos with HP Instant Share using the Menu button in the Photo area 29 Number of Copies Select the number of copies using either the lt or the gt or enter the number directly using the keypad 30 Quality Control the speed and quality of copies 31 Menu Select copy options including Tray Select Paper Type Paper Size and several other options using the Menu button in the Copy area 32 Reduce Enlarge Change the size of the photo for printing User Guide lt v 5 T e e lt lt Chapter 1 continued z Label Name and Decription 5 33 Setup Access the menu system for reports fax settings and maintenance Also 3 access product launched Help v c 2 34 Up arrow Navigate up through menu options 35 Attention light When blinking the Attention light indicates an error has occurred that requires your attention 36 Left arrow Decrease values or go back when viewing photos on the color graphics display 3
330. u automatically contains all of the applications available in the HP Image Zone window Services tab list You can also set HP Image Zone preferences to add other items to the menu such as tasks from the Products tab list or HP Image Zone Help User Guide 13 Chapter 1 To display the HP Image Zone Dock menu gt Doone of the following Set either HP Gallery or iPhoto as your preferred photo manager Set additional options associated with your preferred photo manager Customize the list of items displayed in the HP Image Zone Dock menu Access the HP Image Zone software Macintosh OS earlier than X v10 1 5 z 2 o gt e e i an a L Note Macintosh OS 9 v9 1 5 and later and v9 2 6 and later are supported Macintosh OS X v10 0 and v10 0 4 are not supported The HP Director is the entry point to the HP Image Zone software Depending on the capabilities of your HP all in one the HP Director lets you initiate device functions such as scanning copying faxing or unloading images from a digital camera or memory card You can also use the HP Director to open the HP Gallery to view modify and manage the images on your computer Use one of the following methods to open the HP Director The methods are Macintosh OS specific e Macintosh OS X The HP Director opens automatically during HP Image Zone software installation and an HP Director icon is created in the Dock for your device To display the H
331. u can also use the keypad on the control panel to enter text and symbols You can also enter symbols from the keypad when you dial a fax or phone number When the HP all in one dials the number it will interpret the symbol and respond accordingly For example if you enter a dash in the fax number the HP all in one will pause before dialing the remainder of the number A pause is useful if you need to access an outside line before dialing the fax number n o gt o h ov x gt oO ee c O n Note If you want to enter a symbol in your fax number such as a dash you will need to enter the symbol by using the keypad Enter text using the visual keyboard You can enter text or symbols by using the visual keyboard that automatically appears on the color graphics display when you need to enter text For example the visual keyboard automatically appears when you are setting up fax header information or speed dial entries e To select a letter number or symbol in the visual keyboard press lt P gt A and Y to highlight the appropriate selection e Once you have highlighted the appropriate letter number or symbol press OK on the control panel to select it The selection appears on the color graphics display User Guide 111 Chapter 11 e To enter lowercase letters select the abc button on the visual keyboard and then press OK e To enter uppercase letters select the ABC button on the visual keyboa
332. u can enlarge or reduce the size of an original to fit a specific paper size adjust the darkness and color intensity of the copy and use special features to make high quality copies of photos including 10 by 15 cm 4 by 6 inch borderless copies This chapter provides instructions for increasing copy speed enhancing copy quality setting the number of copies to print guidelines for choosing the best paper type and size for your job making posters and making iron on transfers Tip For the best copy performance on standard copy projects set the paper size to Letter or A4 the paper type to Plain Paper and the copy quality to Fast For more information on how to set the paper size see Set the copy paper size For information on how to set the paper type see Set the copy paper type For information on setting the copy quality see Increase copy speed or quality You can learn how to perform photo copy projects such as making borderless copies of photos enlarging and reducing the copies of photos to suit your preference making multiple copies of photos on a page and making quality enhancements to copies of faded photos a gt Make a 10 by 15 cm 4 by 6 inch borderless copy of a photo gt DS a Copy a 10 by 15 cm 4 by 6 inch photo onto a full size page a gt aa aa Copy a photo several times on one page a Sa Enhance light areas of your copy Cc n oO pen gt o 2 e xo lt oO
333. u to print from a Bluetooth device to your HP all in one This accessory plugs into the camera port on the front of the HP all in one and accepts print jobs from supported Bluetooth devices such as a digital camera phone or a personal digital assistant PDA It does not support printing from a Bluetooth enabled PC or Macintosh computer Order other supplies To order other supplies such as HP all in one software a copy of the printed User Guide a Setup Guide or other customer replaceable parts call the appropriate number below e Inthe U S or Canada dial 1 800 474 6836 1 800 HP invent e In Europe dial 49 180 5 290220 Germany or 44 870 606 9081 U K To order HP all in one software in other countries regions call the phone number for your country region The numbers listed below are current as of the publication date of this guide For a list of current ordering numbers go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Country region Number for ordering Asia Pacific except for Japan 65 272 5300 Australia 131047 150 HP Officejet 7300 7400 series all in one continued Country region Number for ordering Europe 49 180 5 290220 Germany 44 870 606 9081 U K New Zealand 0800 441 147 South Africa 27 0 11 8061030 U S and Canada 1 800 HP INVENT 1 800
334. u unplug the power cord the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 3 Lift one of the latches to the open position and then remove the print cartridge Note Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP all in one for more than 30 minutes 4 Inspect the print cartridge contacts for ink and debris buildup 5 Dipa clean foam rubber swab or lint free cloth into distilled water and squeeze any excess water from it 6 Hold the print cartridge by its sides 7 Clean only the copper colored contacts For information on cleaning the ink nozzle area see Clean the area around the ink nozzles HP Officejet 7300 7400 series all in one 1 Copper colored contacts 2 Ink nozzles do not clean 8 Place the print cartridge back into the print carriage slot and close the latch Repeat if necessary for the other print cartridge 10 Gently close the print carriage access door and plug the power cord into the back of the HP all in one o Clean the area around the ink nozzles If the HP all in one is used in a dusty environment a small amount of debris might accumulate inside the device This debris can include dust hair carpet or clothing fibers When debri
335. u verify network connectivity retry the task Send image collections errors Use this section to solve errors generated when problems are encountered sending images from your HP all in one to a selected destination Corrupted Destination file found Solution There is something wrong with the format of the Destination Intent file on the memory card gt Consult the user documentation that came with your camera and reassign intents on the memory card Destination not authorized on this device Solution One or more of the HP Instant Share destinations does not belong to the registered user of the device gt Make sure the camera and HP all in one are registered under the same HP Passport account Memory card error Solution The memory card might be defective 1 Remove the memory card from the HP all in one and then reinsert the card 2 If this does not work shut down and restart your HP all in one 3 If this does not work reformat the memory card c 2 5 k a is 5 fe N S Q 3 2 As a last resort replace the memory card 202 HP Officejet 7300 7400 series all in one HP Instant Share storage limit exceeded Refer to manual for Help Solution The job you were sending failed Allotted disk space has been exceeded on the HP Instant Share service Note Older files are automatically deleted from your account This error will go away in a few days or weeks To remove
336. uality color photos When you want to print regular text documents swap the black print cartridge back in Use a print cartridge protector to keep your print cartridge secure when it is not being used e For more information on purchasing a photo print cartridge see Order print cartridges e For more information on replacing print cartridges see Replace the print cartridges e For more information on using the print cartridge protector see Use the print cartridge protector Use a gray photo print cartridge User Guide You can optimize the quality of the black and white photos you print and copy with your HP all in one by purchasing a gray photo print cartridge Remove the black print cartridge and insert the gray photo print cartridge in its place With the tri color print cartridge and gray photo print cartridge installed you can print a full range of gray tones which provides enhanced quality black and white photos 159 2 Ss z 2 lt e c T v ee 7 e Ss o o c e au E a I b gt e gt E Chapter 15 When you want to print regular text documents swap the black print cartridge back in Use a print cartridge protector to keep your print cartridge secure when it is not being used e For more information on purchasing a gray photo print cartridge see Order print cartridges e For more information on replacing print cartridges see Replace the
337. ued Icon Purpose Shows that an HP Instant Share message has been received a Shows that HP Instant Share is set up but auto checking is turned off 3 Shows that a Bluetooth adapter is installed and there is a connection Color graphics display screen saver In order to prolong the life of the color graphics display the display dims after two minutes of inactivity After eight more minutes of inactivity a total of ten minutes the display goes into Screen Saver mode After 60 minutes of inactivity the color graphics display goes into Sleep State and the screen shuts off completely The display turns back on when you perform an operation such as pressing a control panel button lifting the lid inserting a memory card accessing the HP all in one from a connected computer or connecting a device to the front camera port Menu Overview The following tables provide a quick reference to top level menus that appear on the HP all in one color graphics display Copy Menu Copy Menu Tray Select Paper Size Paper Type Collate Two Sided Number of Copies Reduce Enlarge Quality Lighter Darker Enhancements OO AN DAF WDNY Color Intensity Set New Defaults Scan To menu The Scan To menu lists scan destinations including applications installed on your computer Therefore your Scan To menu might list scan destinations different than the o
338. ult copy settings 56 When you change copy settings from the control panel the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults When you change copy settings from the control panel or the HP Director the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults 1 Make any needed changes to the settings in the Copy Menu 2 From the Copy Menu press A to highlight Set New Defaults 3 Press OK to select Set New Defaults from the Copy Menu 4 Press OK to accept the settings as the new default settings The settings you specify here are only saved on the HP all in one itself They do not adjust the settings in the software You can save your most frequently used settings by using the HP Image Zone software that came with your HP all in one For more information see the onscreen HP Image Zone Help HP Officejet 7300 7400 series all in one Make multiple copies of the same original You can set the number of copies that you want to print by using the Number of Copies option in the Copy Menu 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first 3 Inthe Copy area press Number of
339. umber of copies image size paper size and paper type and then select the setting Note For more information on print options see Set photo print options 8 Press Start Copy Black or Start Copy Color to print To set remote print options for a collection printed without previewing G a o ps v 5 N w ei 2 gt w e oO Fi O 4 e oO gt Follow the instructions in To set remote print options for a collection set to auto print Cancel print jobs Your HP all in one lets you cancel any action at any time Simply press Cancel to halt receive preview and print jobs e f you select Receive from the HP Instant Share menu and then press Cancel your device stops checking to see if new image collections have been received by the HP Instant Share service You are returned to the HP Instant Share menu e If you are previewing a collection of images and press Cancel any images you selected for print are deselected You are returned to the Received collections list e If you have started printing an image collection and press Cancel the print job quits The image in the midst of printing and the remaining images are not printed Your HP all in one goes into idle mode Note Cancelled print jobs will not reprint automatically Remove received images Within the Received collections list displayed on your HP all in one image collections are presented so that the most recent collection appears first
340. ur answering machine and you might not be able to receive faxes with your HP all in one Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 95 dnjas xe4 Q 7 x r Chapter 10 5 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 6 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes 7 Set up the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings 9 Change the Rings to Answer setting on your HP all in one to six rings For information on chan
341. ur images Follow the onscreen instructions o Ngo For more information see the onscreen Help If you want to send a collection of images to a friend or relative s network connected device select HP Instant Share E mail In the E mail address field enter the name of the device followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password At the Region and Terms of Use screen select your country region and accept the Terms of Use Receive images Images can be sent from one network connected device to another You can receive a collection of images from any sender who has an HP Passport user ID and password Open mode or a specified group of senders Private mode The default receive mode is Open For more information see HP Instant Share Receive Note An image collection or collection of images is a group of images sent by an individual to a specific destination which in this case is your device 140 HP Officejet 7300 7400 series all in one Receive from any sender Open mode By default your HP all in one is set to receive in Open mode Any friend or relative with a valid HP Passport account who knows your device name is allowed to send you an image collection The collection will not automa
342. ure or drawing and displays it in the HP Image Zone Scan Document Scans a document that contains text or both text and graphics and displays it in your selected program 10 HP Officejet 7300 7400 series all in one continued Button Name and Purpose you can make a printed copy of your image or document You can select the a Make Copies Displays the Copy dialog box for the selected device from which Bs copy quality number of copies color and size To HP Image Zone Displays the HP Image Zone where you can m e View and edit images Print photos in multiple sizes Make and print a photo album postcard or flyer Make a multimedia CD Share images through e mail or a website x v 5 T e e lt lt a Transfer Images Displays the HP Image Transfer software which allows you to the transfer images from the HP all in one and save them on your computer Note For information on additional features and menu items such as Software Update Creative Ideas and HP Shopping see the onscreen HP Image Zone Help Menu and list items are also available to help you select the device you want to use check its status adjust a variety of software settings and access the onscreen help The following table explains these items Feature Purpose Help Use this feature to access the HP Image Zone Help which provides software help and troubleshooting in
343. ving faxes manually see Receive a fax manually If you have a voice mail service at the same phone number you use for fax calls you must receive faxes manually not automatically This means that you must be available to respond in person to incoming fax calls For information on setting up your HP all in one when you have a voice mail service see Fax HP Officejet 7300 7400 series all in one setup For information on receiving faxes manually see Receive a fax manually e If you have a PC modem on the same phone line with your HP all in one check to make sure that the PC modem software is not set to receive faxes automatically Modems with the auto fax receive feature turned on will receive all incoming faxes which prevents the HP all in one from receiving fax calls e f you have an answering machine on the same phone line with your HP all in one you might have one of the following problems Your answering machine might not be set up properly with your HP all in one Your outgoing message might be too long or too loud to allow the HP all in one to detect fax tones and the calling fax machine might disconnect Your answering machine might hang up too quickly after the outgoing message plays if it does not detect someone trying to record a message as when a fax is calling This prevents the HP all in one from detecting the fax tones This problem is most common with digital answering machines The following actions migh
344. wering machine can record a voice message Q 7 x rs Set up your HP all in one to a computer with two phone ports This section describes how to set up your HP all in one with a PC modem if your computer has two phone ports 94 HP Officejet 7300 7400 series all in one User Guide Back view of the HP all in one Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Answering machine Computer with modem NI O O HR w m gt Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with two phone ports 1 2 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one Unplug your answering machine from the telephone wall jack and connect it to the OUT port on the back of your PC modem This allows a direct connection between the HP all in one and your answering machine even though the PC modem is connected first in line Note If you do not connect your answering machine in this way fax tones from a sending fax machine might be recorded on yo
345. y 15 to 85 RH non condensing User Guide 223 Chapter 19 e Non operating Storage temperature range 4 to 60 C 40 to 140 F e Inthe presence of high electromagnetic fields it is possible the output from the HP all in one may be slightly distorted e HP recommends using a USB cable less than or equal to 3 m 10 feet in length to minimize injected noise due to potential high electromagnetic fields Additional specifications If you have Internet access you can get acoustic information from the HP website Go to www hp com support Environmental product stewardship program This section contains information about environmental standards Protecting the environment Hewlett Packard is committed to providing quality products in an environmentally sound manner This product has been designed with several attributes to minimize impacts on our environment For more information visit HP s Commitment to the Environment website at www hp com hpinfo globalcitizenship environment index html Ozone production This product generates no appreciable ozone gas O3 Energy consumption Energy usage drops significantly while in ENERGY STAR mode which saves natural resources and saves money without affecting the high performance of this product This product qualifies for ENERGY STAR which is a voluntary program established to encourage the development of energy efficient office products lowe ENERGY STAR is a U S registered
346. y of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENS of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this equipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephon

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