HP Copier C6300 User's Manual
Contents
1. Save a copied page Captured pages are saved automatically IF you do not want a page saved in the HP CapShare appliance memory you must delete the captured page View a copied page Press or to move between thumbnails of the captured pages in the HP CapShare appliance memory Press W or to flip between captured pages in a group The number at the bottom of the display indicates the group number you are viewing When a group of attached pages is viewed the page number X Y is momentarily displayed For easier viewing press Q to zoom in on the page or z to rotate the page e ES For more information about the HP CapShare appliance buttons see Appliance buttons and functions page 13 16 4 Getting to Know your HP CapShare Appliance Attach Detach group captured pages Note Note To organize pages captured from the same source or similar sources you can attach consecutive pages together to create groups When a group is sent to your computer it is received as a single file Attach to previous grouping You can attach captured pages to form groups of pages Each page can be attached to the page in the queue in front of it by using the Attach to previous function Groups are identified on the display with a paper clip icon and a page number X Y for example 2 8 if you are viewing the second page of an eight page group Use this Function when you capture several pages from a singl2. See HP Customer Care Telephone Supportin this user guide page 34 for customer care telephone numbers 1 Getting Started Finding additional information By following the instruction on the Quick Start card you will be able to copy pages with the HP CapShare portable e copier You can then share pages by sending them through a serial or infrared IR connection to the following devices your computer aprinter a handheld device This user guide is a companion to the Quick Start card and the How do l tab of the HP CapShare PC utility The Executive Summary located on the HP CapShare CD also provides additional help to get you started IF you have questions that are not addressed in this guide the How do l tab of the HP CapShare PC utility found on the HP CapShare CD contains all of the information about the HP CapShare portable e copier that was available at the time of publication Latest HP CapShare upgrades and information Because the HP CapShare portable e copier is one of the first portable capture and share appliances new information about the appliance will become available as other HP CapShare appliance users report their successes On the HP CapShare appliance website you can do the following Find the latest in troubleshooting information Contact HP support services concerning any questions you have about your appliance Learn about appliance and software upgrades Refer to a list of supported d
3. and 200TN The HP LaserJet 2100 series printers pack all of these advanced features into a printer that is affordable and compact enough for virtually any working environment The HP LaserJet 2100 is easily upgradeable to all the features your growing business will need The HP LaserJet 2100M comes complete with HP PostScript Level Il emulation and 8 MB of memory The HP LaserJet 2100TN is network ready right out of the box Laserjet 2100 200M 2100TN The solution that puts quality performance and value on the same page a The HP LaserJet 2100 L ae 2100M and 2100TN Te printers produce excellent monochrome output that s ideal for many applications from simple flyers to complex presentations Sharper Faster Expandable WET AU A AN C6301 99900 nternet access to information about Hewlett Packard http www hp com
4. and functions 44444 sue 13 Use the appliance display menus e ee ee een essen eee nee ees 15 Savea copied page Mens deg ene ens et taste tn metres ban aandaa aaah 16 View a copied pagese ises ter bien rene n EE toch cor TEA ne en net E a e tend 16 Attach Detach group captured pages 22 17 Trim edges of pages isis haa AN rene E TERET nl nt E ASG 18 Memory sse esien ie na a a a edit eh e ao 19 Cleaning the HP CapShare appliance 2222 19 5 Preparing to Send to a Computer Install the HP CapShare PC utility 00 ccc eee cece eee cece eee sisi issues 20 Choosing a file formalisation Diese nee 20 Access the HP CapShare PC tility s Eden ne nt ne agian ire ne des Bass 21 Determine Infrared IR and serial port connectivity status 22 Uninstall the HP CapShare PC utility 0 0 ccc cece cece eee se 22 6 Sending and Sharing Pages Send to yourcom puter ree eN EEEE RE EE en meme nies wale pea ne eves ete de 23 Send tora Pinter 255 sente dans sans s donnes ts aeigisascl eno PA EEI de einen dde 24 Send to a device other than a computer or printer 0 00 cece cece cece eee nesses enna ee 25 Share a page a group or all pages stored in memory 26 Work on a Windows CE han
5. the Nokia Communicator Note 1 2 3 4 5 6 7 Note Press the Extras Application button Arrow down to Infrared object exchange Press Select The Infrared object exchange screen appears Press Receive A screen appears that says Ready to receive with an image of two gears spinning Place the HP CapShare appliance with the infrared IR port toward the Nokia Communicator IR port Send the Current page or Current group from the HP CapShare appliance A message appears on the HP CapShare appliance Searching for device After the appliance connects to the Nokia Communicator it says Sending 1 of X When the file is received on the Nokia Communicator a message will appear on the Nokia Communicator saying Connected to the HP CapShare and then Receiving file s from the HP CapShare Rename the file by pressing Menu and renaming the file The Nokia Communicator has two megabytes 2 MB of storage for all user data Because of limited storage capacity it is recommended that you delete sent files if they are no longer needed 6 Sending and Sharing Pages 31 hnical Support and Warranty Warranty Technical Support and Repair Note 32 Your HP CapShare appliance sets the standard for quality and reliability so you have made an excellent choice HP Customer Care HP s award winning product service and support also backs the HP CapShare appliance While HP products set the standard for qualit
6. 22 and IN 45014 Manufacturer s name Hewlett Packard Manufacturer s Address Greeley Hardcopy Division 700 7lst Avenue Greeley CO 80634 USA declares that the product Product Name HP CapShare 920 Portable E Copier Information Appliance Model Number s C6300 Product Options The following options may contain suffix C6301 conforms to the following Product Specifications Safety IEC950 1991 A1 1992 A2 1993 A3 1995 A4 1996 EN 60950 1992 A1 1993 A2 1993 A3 1995 A4 1997 A11 1997 EN 60825 1 1994 Class 1 CSA 22 2 No 950 95 UL 1950 Third Edition NOM 019 SCFI 1993 EMC FCC 47 CFR parts 2 15 class B AS NZ 3548 1995 CISPR 22 1993 Al A2 Class B EN 55022 1994 A1 A2 Class B IEC 1000 3 2 1995 EN61000 3 2 1995 IEC 1000 3 3 1994 EN61000 3 3 1995 EN 50082 1 1992 IEC 801 2 1991 prEN 55024 2 1992 4kV CD 8kV AD IEC 801 3 1984 prEN 55024 3 1991 3V m IEC 801 4 1988 prEN 55024 4 1992 1kV Power Lines Supplementary Information The product herewith complies with the requirements of the Low Voltage Directive 73 23 EEC and the EMC Directive 89 336 EEC and carries the CE marking accordingly LEDs in this product are Class 1 in accordance to EN60825 1 Greeley Colorado USA September 1998 7 Technical Support and Warranty 37 FCC declaration FCC Declaration of Conformity Manufacturer s name Hewlett Packard Manufacturer s Address Greeley Hardcopy Division 700 7lst Avenue Greeley CO 80634 USA Contact
7. CapShare appliance by squeezing gently on the back of the lid and lifting it upward 2 Insert the batteries into the appliance as indicated on the diagram inside the battery compartment 2 Charging and Installing the Batteries 5 Special considerations for international travelers IF you are traveling internationally you may not be able to recharge batteries using the charger that came with your HP CapShare appliance because of differences in electrical outlets Battery chargers for international use are available in most airports Please see the battery charger for details about power requirements Battery care Storing batteries After the batteries have been removed from the HP CapShare appliance or battery charger store the batteries in a dry place and within the recommended storage temperature range from 50 F 10 C to 86 F 30 C caution The batteries should not be stored in the battery charger When to purchase new batteries You should purchase new batteries for your HP CapShare appliance when the batteries are useful for only a short time after recharging NiMH batteries are good for up to 500 full recharge cycles Other battery types Although NiMH batteries are recommended for extended operation time two AA high capacity Alkaline NiCd or NiMH batteries can also be used You can also purchase a quick charger for NiMH batteries caution The charger shipped with the HP CapShare appliance can be used to r
8. Cir HEWLETT PACKARD Expanding Possibilities o UO S a a soi E Copy Store Send documents O N ep U i k Va a OU oO I A Family Notebook PCs to meet every business need No matter what you re looking for in a notebook PC for your business whether its full features at a value price or top of the line power and multimedia performance the HP OmniBook family of notebook PCs has the solution to meet your needs Combined with HP CapShare e copier OmniBook notebook PCs provide a quick and easy way to capture paper documents and e mail or fax them while you re on the go HP OmniBook notebook PCs are fully compatible with HP CapShare e copier and designed to work seamlessly with it Simply copy your documents into the e copier then transfer them to your OmniBook notebook PC through the infrared port It s that easy For more information about the HP OmniBook family of notebook PCs visit our Web site at www hp com omnibook O Error HP CapShare 920 Portable E Copier an Information Appliance User Guide Copyright Hewlett Packard Company 1999 All rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws NOTE Certain governmental laws and regulations such as copyright laws may protect material copied by this product The user is solely responsible fo
9. Person GHC Regulatory Manager Telephone 970 350 5460 Product Name HP CapShare 920 Portable E Copier information appliance Model Number s C6300 may contain suffix Product Options The following options may contain suffix C6301 The manufacturer listed above declares that this product has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Changes or modification of this equipment not expressly approved by Hewlett Packard could void the user s authority to operate t
10. ages 25 Share a page a group or all pages stored in memory Sharing pages does not automatically delete them from memory To send 1 Make a decision to use an IR or serial connection Use an IR connection to send to your computer a printer or a handheld device Locate the IR port on the receiving device or IF your computer is not IR compatible you must use a serial cable connection Make sure the serial cable is securely connected to both your computer and the HP CapShare appliance Note Make sure the HP Logo side of the cable is facing the front of the HP CapShare appliance The side with the LCD display Note Connect the cable only when sending to your computer and remove the cable for all other appliance functions 2 View the thumbnail of the page or group you want to send 3 IF you are sending to a printer select a printer paper size 4 Press SN You can choose to send only the page currently shown on the display the group currently shown or all pages and groups in the memory Press to highlight Current page Group or All Pages For an IR connection make sure the HP CapShare appliance IR port is within 3 feet 1 meter of the receiving device and pointing toward the IR port on the receiving device The IR path must not be obstructed or broken during the entire send process IF the connection is broken for more than 20 seconds the send stops or IF you are using a serial connection make sure the cabl
11. cator light The capture indicator light goes on during a capture and goes off when Zoom button Zooms from thumbnail to 6 and 12 times the thumbnail size indicator light may Delete button Rotate button signal a capture Press to delete captured pages Press to rotate a copied Display Note Deleted pages cannot oe High contrast LCD screen be recovered allows you to view copies and Free up memory by simply stored documents clearly deleting any page or group of pages 4 Getting to Know your HP CapShare Appliance 13 Back Infrared IR port Battery compartment On top Insert two batteries as indicated inside Point the IR port toward IR compatible the battery eee as the devices to send pages HP CapShare appliai e Contrast button On side Adjustable control optimizes the display for different lighting and temperature conditions Power button On side Press to turn your appliance f on or off ee Serial port 8 On side IF you choose to send to your computer through serial instead of IR attach the a ee included serial cable This does not affect copy or send activity Capture base Always keep all of the base Make sure the serial cable is flat on the page when stucco Capture buton ake p PP Press and release the Capture button Be sure the page is on a hard the receiving computer to start copying a page flat surface Lift the appliance off the page to stop copying Y
12. ce can store 50 to 150 pages copied in Flip Chart mode Any Letter size page copied in this mode will be too small to read To change the appliance capture mode 1 Press W 2 Press W or amp to highlight Set Capture Mode 3 Press w again to confirm the selection 4 Press orP to highlight the mode you prefer 5 Press NS again to confirm the selection The current setting remains selected until you change it again manually If you have selected Graphics mode or Flip Chart mode the mode icon appears in the lower right corner of the display 3 Copying a Page tting to Know your P CapShare Appliance Once you have captured copied a page or pages you can view the pages trim pages attach and detach consecutive pages rotate pages and more Appliance buttons and functions Front Tools button Additional featur s are easily accessed here to select capture mode and language plus attach detach pages and trim pages Help button Press to see Help topics Get instructions and info specific Functions Send button Press to send copied Pages to your computer a printer or another compatible device using Navigation buttons Press to view copied pages view grouped pages highlight menu items an infrared IR or serial cancel functions connection Or change and more settings for the way data is sent to other devices including the printer paper size Capture indi
13. ce display The new thumbnail appears after the Last previously captured page See Preferred capture path page 9 for other paths that you can use 8 3 Copying a Page Preferred capture path For Normal or Graphics mode For best results using Normal or Graphics mode use a U shaped path when capturing pages Be sure to keep the HP CapShare appliance in constant contact with the page you are capturing Lift the appliance from the page to end the capture For Flip Chart mode For the best results when capturing flip charts use a side to side motion copying only the portions of the page that contain information Pages copied in this mode are reduced to 25 of their original size Therefore letter size pages copied in this mode are too small to read Other capture paths You can also use other capture paths as long as the total capture area does not exceed 119 square inches 767 55 square cm when in Normal or Graphics mode or 13 square feet 1 2 square meters when in Flip Chart mode You may need to rotate the page on the appliance screen after capturing when using alternative capture paths 3 Copying a Page 9 Capture tips Do not turn the HP CapShare appliance The HP CapShare appliance can be turned only up to 45 degrees while capturing a page To copy a page successfully use the preferred U shaped path and keep the display facing the same direction for the entire capture How to prevent skewed pages The ap
14. dheld PC 22 28 Work on a Psion Series 5 handheld computer 30 Work on a Nokia Communicator 00 000 ccc cece e eee e eee eee eee n eee eee teense ee neeeeaees 31 7 Technical Support and Warranty Warranty Technical Support and Repair 32 Answering questions about your HP CapShare appliance 33 Regulatory information 4444 sisi een eee eee nee aias 37 Trademarks nrc se nt reine EAEEREN OET ESEA dca ESRA 38 tting Started Congratulations on your new HP CapShare 920 portable e copier purchase Up and running After opening the box check what s in the box then refer to the Quick Start card for the fastest way to get up and running with your HP CapShare portable e copier What ships in the box The following items should be found in the HP CapShare 920 portable e copier box HP CapShare appliance Four uncharged NiMH batteries Battery charger Quick Start card Serial cable Soft cloth drawstring carrying pouch Capture sleeve HP CapShare CD User Guide What to do if parts are missing IF you are missing anything that should have been in the box Visit the HP CapShare appliance support website at the following address for technical support http www hp com support capshare or Contact a local authorized HP dealer or
15. ding again When the files have been transmitted close the status window on your handheld PC The files appear automatically in the current folder in My Handheld PC IF you choose Send All from your HP CapShare appliance you must be in the root directory of your handheld PC to retain proper file names If you re send a file you may be asked to overwrite the old file or rename the new one When renaming the new file you must add tif to the end of the name Received files appear on the device as TIFF files using the following naming conventions Documents sent using the High Quality send format will be named CapXXXXX tif where XXXXX is a unique number for each document that is sent Documents sent using the FAX Format send format will be named FaxXXXXxX tif For both High Quality and Fax Format documents if the same document is sent to a device more than once each instance will have a unique filename 6 Sending and Sharing Pages Send an HP CapShare document as a BSQUARE bFax Pro attachment Note The following instructions are specific to the BSQUARE bFax Pro software 1 Start the BSQUARE bFax Pro software 2 Onthe Edit menu tap Add Recipient 3 Inthe Add Recipient dialog box type the recipient and the fax number and then tap OK 4 Onthe Edit menu tap Add Document 5 Select the document you want to send and tap OK 6 On the Fax menu tap Send Fax For more information refer to the user guide that came with the ha
16. e article When pages are grouped together the group is sent as a single file to your computer a printer or a handheld device To attach a page 1 View the page you want to attach to a previous page 2 Press NS 3 Press again to confirm the selection The paper clip E icon shows that the page is attached Only consecutive pages can be grouped Detach from previous ungrouping IF you decide you no Longer want pages grouped as they are you can detach captured pages from a group To detach a page 1 View the page you want to detach from a previous page 2 Press NS 3 Press w again to confirm the selection The page is detached from the previous page but all subsequent pages remain attached Each page must be detached individually If the paper clip appears in the upper left corner of the thumbnail pages are still grouped 4 Getting to Know your HP CapShare Appliance 17 Trim edges of page The HP CapShare appliance allows you to trim unimportant information from the edges of copied pages CAUTION Once a trimmed page is saved you cannot recover the trimmed portion of the page Note 18 To trim the edges of a page 1 2 3 4 View the page you want to trim Press w Press W or to highlight Trim Edges of Page Press w again to confirm the selection The dotted marquis delineate the portion of the page marked for trimming 10 Press or P to move the left marquis Press or amp to
17. e is connected securely to both the HP CapShare appliance and your computer 26 6 Sending and Sharing Pages 7 Press 2 to begin the send You do not need to continue holding the Send button down after the send begins Until the IR connection is made the HP CapShare appliance displays the Searching for device dialog box When the HP CapShare appliance successfully connects with your computer the Receive Progress Indicator appears on your computer monitor It will continue to appear until the send is complete or an error occurs IF an error occurs an Error screen appears on the appliance display telling you what has occurred so you can correct the error For more information see the How do l tab on the HP CapShare PC utility 8 Press to cancel the send 6 Sending and Sharing Pages 27 Work on a Windows CE handheld PC Receive HP CapShare documents on your Windows CE handheld PC 1 a A OW N Note 28 On the handheld PC tap the desktop tray icon or quit all programs to go to desktop view Tap the My Handheld PC icon twice to open it In the File menu tap Receive Point the HP CapShare appliance s IR port toward the IR port on your handheld PC On your HP CapShare appliance select a page or group you want to send and then press the Send button to send to your handheld PC If the devices do not connect within a few seconds cancel communications on both the HP CapShare appliance and the CE device before sen
18. e so that the IR port is pointing toward the IR port on the Psion Series 5 handheld computer A message appears on the HP CapShare appliance Searching for device After the appliance connects to the handheld PC it says Sending 1 of X Send an HP CapShare document as an attachment to e mail Note The following directions are specific to the Psion Series 5 Message Suite 1 Download the Psion Series 5 Message Suite from http www psion com and install the Psion Series 5 Message Suite onto your Psion Series 5 handheld computer 2 Setup the e mail program to communicate properly ISP modem type or other communication Tap the Extras icon on the lower right hand side of the screen Tap on the e mail icon on the Lower right hand side of the screen Tap on the New icon in the upper right hand side of the screen to start a new e mail Tap on the e mail in the submenu that appears Fill in the sending information Tap the attachments bar and Locate file to attach ON OO oO BR OQ Send or save the e mail 30 6 Sending and Sharing Pages Work on a Nokia Communicator You should already have the Infrared Object Exchange add on application installed on your Nokia Communicator If you need the add on application go to the Nokia Communicator website at http www nokia9000 com or HP s Customer Care website at http www hp com support Send information from the HP CapShare appliance to the Nokia Communicator On
19. echarge only NiMH batteries High capacity NiMH and NiCd batteries require their own chargers purchased where the batteries are sold For additional information about batteries refer to the How do l tab of the HP CapShare PC utility 6 2 Charging and Installing the Batteries pying a Page Using the HP CapShare portable e copier you can capture the information you need when you need it by simply copying business cards newspaper stories magazine articles flip charts and more Capture basics Note Holding the HP CapShare appliance For best results hold the HP CapShare appliance with the display facing you your thumb on the display and your fingers on the Capture amp button on the back Because the display is made of strong scratch resistant material you can place your thumb directly on the display Although you can copy pages while holding the HP CapShare appliance in a variety of ways this method is best for consistently successful page captures Capture button After placing the HP CapShare appliance on the page you want to capture press and release the Capture button on the back of the appliance to begin copying The capture indicator light to the left of the display is on when a capture is in progress Lift the appliance off the page to end the capture process The display is blank while capturing is in progress Placement of the HP CapShare appliance When Looking at the front of the ap
20. ectivity is available Use the infrared IR port To use IR to connect the HP CapShare appliance to a printer you simply point the appliance toward the IR port on the printer and press Z onthe HP CapShare appliance For more information about IR go to the IrDA website at http www irda org Recover from send errors If the printer stops receiving a document for any reason an error message appears on the HP CapShare appliance For more information see the How do tab in the HP CapShare PC utility IF you have lost the connection you must reconnect to the IR port within 20 seconds When reconnected the send continues where it Left off IF the connection is broken for more than 20 seconds you must send the page again in order to print it Print pages Pages print as soon as the entire page has been sent The pages are automatically rotated or scaled if needed to fit on the sheet of paper IF a document does not print an error condition may have occurred in the printer 6 Sending and Sharing Pages Send to a device other than a computer or printer Note Note Other supported devices include Windows CE handheld PCs Psion series 5 handheld computers and Nokia Communicators All these devices have built in capabilities like e mail e fax Internet access and more For information on the latest supported devices visit the HP CapShare website at http www capshare hp com You can then send a document from the receivi
21. erating systems and HP CapShare e copier J etE ye PC ESI 9680B Infrared PC serial adapter for a desktop PC J etEye PC enables your HP CapShare e copier to transfer files to a desktop PC without connecting cables The J etEye PC attaches to the Serial port of any desktop PC and provides an infrared port tor your computer to communicate with any infrared equipped device Supports Windows 95 Windows 98 Windows CD 1 0 or greater Windows NT 4 0 operating systems and HP CapShare e copier Supports self powered operation a Extended aSystems www extendedsystems com 800 235 7576 The perfect printer for your HP CapShare e copier Ultra sharp print quality The HP LaserJet 2100 series printers are designed for people who demand uncompromising quality in everything they do and have a sharp eye for value Most impressive is the true 1200 x 1200 dpi laser output the highest in their class which creates documents that demand attention with crisp razor sharp text and stunning graphics Sharper faster and more expandable HP LaserJet 2100 series printers deliver 10 pages per minute with no compromise in quality Two paper trays boost productivity A 66 MHz processor and 4 MB of memory are standard for fast printing of complex pages Fast Infrared delivers quick and easy walk up printing from the HP CapShare e copier information appliance and a variety of other digital devices Ideal for individuals and small workgroups 2100M
22. evices The website is found at http www capshare hp com 4 1 Getting Started arging and Installing e Batteries The HP CapShare appliance requires two charged batteries in order to operate Two fully charged batteries run the HP CapShare appliance for at least 50 copies Batteries should be paired when used for the first time and the same two batteries should be used in the HP CapShare appliance and charged together IF you interchange batteries between pairs you shorten the life and could ruin the batteries which may result in poor operation of the appliance To charge the batteries 1 Place the batteries in the battery charger IF you are charging only two batteries they must be placed in the same charging circuit See the diagram inside the charger for more information 2 Plug the charger into a wall outlet If the LED on the charger does not light make sure the batteries are properly installed in the charger and the outlet is active 3 Allow four batteries to charge for approximately 14 hours You can also quick charge two batteries for two hours Note For optimal results allow the batteries to charge to full capacity 10 to 14 hours 4 When the batteries are fully charged unplug the charger Note Charge only fully discharged batteries The HP CapShare appliance display indicates when batteries are low and need to be recharged To install the batteries 1 Remove the battery compartment lid from the top of the HP
23. g the replacement product the damaged unit is to be returned to HP using a shipping Label with postage prepaid by HP When returning the defective unit Your HP authorized service reseller or HP Customer Care Center representative will give you detailed instructions about when and how to return the defective unit It is important that you remove any accessories or cables and connectors that you installed or attached to the HP CapShare appliance before you return the defective unit Examples of accessories are Serial cable Batteries Out of warranty repair Contact an HP Service Center see telephone book for listings or call telephone support at the Customer Care Center telephone number listed above for information about out of warranty repair 7 Technical Support and Warranty Regulatory information German noise declaration The German noise declaration is required in Germany It provides noise output figures for the scanner Geraeuschemission LpA 70 dB am Arbeitsplatz normaler Betrieb nach DIN 45635 T 19 Sie Daten sind die ergebnisse von Typpruefungen Japan VCCI declaration The VCCI declaration is required in Japan It is similar to the FCC regulations CORBIS RMS ERATA HRHRAS VCC OBE BX TIABHMAMRATT CORRS REM TEMT EEE SBRELTWETA CORBA SF OTLEY y SBT HEL T MAS HSL RAH SHOT Ce HU ET WU HAL ERA RIZ o TEL LRU UAL T RSL EU declaration of conformity Declaration of Conformity according to ISO IEC Guide
24. gdom 44 0 171 512 52 02 While traveling in other parts of the world The following phone numbers are provided for English speaking customer support to help resolve problems with product operation only This does not include support for setup and configuration that is provided at the Customer Care Centers listed above for the countries where the purchase was made In the phone numbers below the number immediately behind the is the country code This is required only if you are calling from outside the specified country The 0 needs to be dialed when calling from within the specified country Australia 61 0 3 8877 8000 Hong Kong 852 800 96 7729 India 91 0 11 682 6035 New Zealand 64 0 9 356 6640 Singapore 65 0 272 5300 Central and South America 52 5 258 46 00 Mexico City In Europe the Middle East and Africa 44 0 171 512 52 02 London Technical support phone numbers are subject to change You can find current technical support phone numbers by going to the Customer Service section of the HP CapShare website at the following address http www capshare hp com IF you call please have your HP CapShare appliance with you along with a complete description of the product problem 7 Technical Support and Warranty 35 36 Telephone support after the warranty period The warranty period expires after one year of owning your HP CapShare appliance and you then have to pay for technical support For quick q
25. his equipment Only use the cables connectors power cords and accessories supplied with this equipment or expressly approved by Hewlett Packard Test report on file C6300 1 Date September 1998 Trademarks 38 Microsoft and Windows are U S registered trademarks of Microsoft Corporation Adobe is a trademark of Adobe Systems Incorporated Pentium is a U S registered trademark of Intel Corporation IrDA Feature Trademark is owned by the Infrared Data Association and used under license therefrom 7 Technical Support and Warranty Infrared Connections etE ye from Extended Systems Theldeal Solution for HP CapShare E Copier Users IrDA infrared communication standard Transmits and receives data up to 115 200 baud with baud rate switching Operates up to one meter 3 feet away Includes QuickBeam Suite file transfer program J etEyePrinter E SI 9580B Infrared printer adapter for any parallel printer ih J etEye Printer provides walk up and print convenience for your HP CapShare e copier with no En cable connections to make The J etEye Printer allows a printer to communicate with an infrared equipped portable device by connecting to any standard parallel printer port In addition regular network printing is not interrupted because of the J etEye Printers pass through parallel connection Supports Windows 95 Windows 98 Windows CD H PC and H PC Pro 2 0 or greater Windows NT 4 0 op
26. ings Other Devices on your HP CapShare e copier and select the opposite setting either High Quality or FAX Format then resend the document to the other device Note IF you receive a No device found message on your HP CapShare e copier while trying to send a document through infrared to your computer check the following Your HP CapShare e copier is pointed at your computer s active infrared port Some computers have front and rear infrared ports Check your computer BIOS to make sure Infrared in enabled For assistance in enabling your infrared call your computer manufacturer IFyou send to a Windows CE device you need to have it ready to receive prior to sending 6 Sending and Sharing Pages 23 Send to a printer Note 24 Before trying to send pages to a printer make sure that the printer supports infrared IR data transfer either using built in IR or an add on IR adapter Your HP CapShare appliance can send pages to most printers with IR ports For best results HP PCL compatible or JetSend compatible printers are recommended IF you send to a printer and your document does not print check the printer for any errors The HP CapShare appliance cannot detect if the printer is out of paper has a paper jam or has any other error condition Printer requirements The HP CapShare appliance is compatible with most printers that have IR capability In order to send information to a printer you must ensure that IR conn
27. ity Uninstall the HP CapShare PC utility IF you decide you are no longer sending captured pages to your computer you may want to uninstall the HP CapShare PC software To uninstall the HP CapShare PC software 1 OO a Ff Q 22 Click Start then select Settings and then click Control Panel Double click the Add Remove Programs icon The Add Remove dialog box opens to the Install Uninstall tab Click HP CapShare in the list of software that can be uninstalled Click the Add Remove button on the Lower right side of the dialog box Click Yes when asked to confirm the uninstall process The files are then updated Click OK when the files have been updated 5 Preparing to Send to a Computer nding and Sharing Pages Send to your computer Before trying to send pages to your computer make sure that your computer is on and the HP CapShare software is installed IF your computer has an infrared IR port make sure that the IR drivers are installed and the IR port is active This allows your computer to receive documents across IR from your HP CapShare appliance If you do not have an IR port connect the HP CapShare appliance to your computer with the serial cable that came with the appliance For additional information about working with documents on the computer see the How do tab in the HP CapShare PC utility Note IF you have trouble viewing your document on a device other than your computer check the Send Sett
28. move the upper marquis Press w to confirm the Left and upper marquis and to start moving the right and lower marquis The marquis indicate where the right and lower edges of the page will be trimmed Press or P to move the right marquis Press W or to move the lower marquis Press w again to save the trimmed page When you finish trimming the page a dialog appears while the new page is saved You can press if you need to cancel the trimming This is the only time you can cancel the trimming process once you have started 4 Getting to Know your HP CapShare Appliance Memory usage The HP CapShare appliance can hold as many as 50 captured Letter size pages IF the memory is full a warning message appears on the appliance display To free memory you need to delete captured pages caution Deleting pages is permanent deleted pages cannot be recovered To check the memory The Memory Usage Indicator is found before the first thumbnail or after the last thumbnail 25 pages Press or P to find the Memory Usage Indicator 62 full Before clearing the memory be sure that all captured pages you want to keep have been sent to your computer a printer or a handheld device Cleaning the HP CapShare appliance The capture area The HP CapShare appliance capture base must be clean to produce high quality captured pages Use the carrying pouch that came with the HP CapShare appliance to protect the appliance from
29. n the HP CapShare PC utility in one of three ways Click the HP CapShare taskbar icon ga or Right click the HP CapShare taskbar icon ga and then click Open HP CapShare utility or From the Start menu select Programs then select HP CapShare and then select HP CapShare utility Click the How do tab Double click the topic you want to view 7 Technical Support and Warranty 33 Option 3 HP Customer Care Online Quickly find additional information at the HP CapShare appliance online support website at no charge The goal of the CapShare online support is to have everything you need in one place 24 hours a day seven days a week at the following website http www hp com support capshare At this website you will find Product information Frequently asked questions Troubleshooting information Software and firmware drivers that can be downloaded Support contacts HP s general Customer Care online support is Located at the following website http www hp com ghp services html Option 4 HP Customer Care Telephone Support When you talk to HP directly highly trained service technicians at our HP Customer Care Center are ready to take your call Telephone support during the warranty period Telephone support with an HP agent is offered through the HP Customer Care Center During the warranty you pay for the long distance phone call but you won t be kept on hold for an extended period That s becau
30. n your computer Open the HP CapShare PC utility to do any of the following Change your port connection Change the transfer rate Change the setting for receiving documents using the HP CapShare Save to File Assistant or Automatic Save to File Learn how to contact HP Access Help and support links Find infrared IR information You can open the HP CapShare PC utility in one of three ways Click the HP CapShare taskbar icon ga or Right click the HP CapShare taskbar icon re and then click Open HP CapShare utility or From the Start menu select Programs then select HP CapShare and then select HP CapShare utility 5 Preparing to Send to a Computer 21 Determine Infrared IR and serial port connectivity status IF you are having difficulty maintaining a connection to your computer or need to know the status of the selected port you can check the port status in the HP CapShare PC utility To determine the IR and serial port CapShare connectivity status 1 Note Open the HP CapShare PC utility The utility opens to the Communication tab View the port status in the Current Status box on the Left side of the dialog box The color of the icon in the Windows taskbar also indicates the status of the selected port The port is ready if the icon is gray For more information on IR and serial port selection see Select serial or infrared IR transfer type in the How do l tab of the HP CapShare PC util
31. ndheld PC or contact the manufacturer Send an HP CapShare document as an attachment to e mail 1 Start the Inbox software 2 Tap the New Message button on the toolbar to display the new message form 3 Type an address in the To box or tap the Address button in the toolbar and choose an address from the list and then tap the down arrow in the To box and complete the rest of the header Although it is not required it is helpful to type a Subject line Tap the message body area and type your message On the File menu tap Attachments Tap the paper clip Select the file you want to attach and tap OK Tap OK on the Attachments dialog box The message is now attached ON OO oO A Send the message 6 Sending and Sharing Pages 29 Work on a Psion Series 5 handheld computer Documents can be sent to a Psion Series 5 handheld computer and can be stored or sent as e mail however viewing and faxing of HP CapShare documents on the Psion was not available at the time of publication Check the HP CapShare website at http www capshare hp com for the latest information on using the HP CapShare appliance with your Psion Series 5 handheld computer Receive HP CapShare documents on a Psion Series 5 handheld computer On the Psion Series 5 handheld computer 1 Tap the IR Beam icon on the Left hand side of the screen 2 Tap Infrared Receive 3 Sendthe Current page or Current group from the HP CapShare appliance and place the applianc
32. ndows CE you do not need to install software on that device For further instructions on sending to a Windows CE device see Send to a device other than a computer or printer page 25 Choosing a file format During installation of the HP CapShare PC utility you chose a saving convention for documents received from the HP CapShare appliance Automatic Save to File Use the HP CapShare Save to File Assistant You do not have to open the HP CapShare PC utility to receive documents on your computer Use the HP CapShare PC utility to change the way you handle the received documents gmat When your computer receives documents the documents are received in a po Microsoft Windows Explorer folder with the naming convention you chose IF they are saved in Adobe Acrobat s pdf format then you can view them using the Adobe Acrobat Reader that was installed during software installation If they are saved in single or multi page TIFF format then you can view them using the Microsoft Imaging software that comes with Microsoft Windows If you did not install the Microsoft Imaging software when you installed Windows you can install it now 20 5 Preparing to Send to a Computer Access the HP CapShare PC utility The HP CapShare PC utility is a program that helps you change default settings for receiving documents on your computer get help and contact HP Note You do not have to open the HP CapShare PC utility to receive documents o
33. ng device using the device s standard communication software such as e fax and e mail When renaming TIFF or pdf files you must add tif or pdf to the end of the file name Additional information For more information consult the individual device website or the user guide that came with the device For Windows CE handheld PCs http www microsoft com windowsce or Visit the website of your Window CE device manufacturer For Psion Series 5 handheld computers _http www psion com series5 For Nokia 9000 Communicator In the US http www nokia9000 com In Europe http www forum nokia com support communicators 9110 9110down html IF you are sending a document for use as an e fax you should change the send setting to FAX format Before trying to send pages to a device other than a computer or printer such as the Nokia 9000 Communicator make sure that the device is a supported HP CapShare appliance receiver For further information on receiving documents on Windows CE handheld PCs see Working with HP CapShare documents on a Windows CE handheld PC page 28 For further information on receiving documents on Psion series 5 handheld computers see Working with HP CapShare documents on a Psion Series 5 handheld computer page 30 For further information on receiving documents on the Nokia 9000 or 9110 Communicator see Working with HP CapShare documents on a Nokia communicator page 31 6 Sending and Sharing P
34. objects that could soil or scratch the base To clean the base wipe off the area with a soft damp cloth The display window Cleaning the display window does not affect captured page quality or performance of the HP CapShare appliance IF you need to clean the display window to view your captured page thumbnails more clearly wipe off the display with a soft damp cloth Note Because the display is made of strong scratch resistant material you can place your thumb directly on the display 4 Getting to Know your HP CapShare Appliance 19 paring to Send to a Computer In order to use your HP CapShare appliance to send information to your computer you must have the HP CapShare PC utility installed You can install this software from the HP CapShare CD that came in the box When the utility is installed a small HP CapShare icon appears on the Windows taskbar Install the HP CapShare PC utility 1 Close any open programs and insert the CD in your CD ROM drive The CD should start automatically 2 Ifthe CD does not start automatically click Start then Run and then type D setup exe substituting D with the Letter of your CD ROM drive Click OK 3 Follow the instructions in the dialog boxes that appear The software installation will guide you through the selection of the communication port serial or infrared that will be used to transfer documents to the computer Note IF you are sending only to a handheld computer running Wi
35. on and maintenance This warranty does not apply if the product has been damaged by accident or misuse Warranty Limitations HEWLETT PACKARD MAKES NO OTHER WARRANTY EITHER EXPRESSED OR IMPLIED WITH RESPECT TO THIS PRODUCT HEWLETT PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE In any state or province that does not allow the foregoing disclaimer any implied warranty of merchantability or fitness for a particular purpose imposed by law in those states or provinces is limited to the one year duration of the written warranty si mis THE REMEDIES PROVIDED HEREIN ARE THE CUSTOMER S SOLE AND EXCLUSIVE REMEDIES IN NO EVENT SHALL HEWLETT PACKARD BE LIABLE FOR ANY DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON CONTRACT TORT OR ANY OTHER LEGAL THEORY In any state or province that does not allow the foregoing exclusion or limitation of incidental or consequential damages the customer may have other remedies 7 Technical Support and Warranty Disclaimer The remedies in this warranty statement are your sole and exclusive remedies Exceptas indicated above in no event will HP be liable for loss of data or for direct special incidental consequential including lost profit or other damage whether based in contract tort or otherwise Some states or provinces do not allow the exclusion or limitation of incidental or consequential damages so
36. ou can also press and hold the Capture button for the duration of the capture When using the serial port make sure the HP Logo side of the cable is facing the front of the HP CapShare appliance The side with the LCD display 14 4 Getting to Know your HP CapShare Appliance Use the appliance display menus On the HP CapShare appliance you can attach and detach pages trim pages view and zoom in on pages and change settings for sending to printers computers or other handheld devices The Help menu includes instructions on how to use each of the features on the HP CapShare appliance To access the Help menu press 2 The Tools menu allows you to select capture mode and language plus attach and detach pages and trim pages To access the Tools menu press NE To send a page group or all pages in memory press W To delete a page group or all pages in memory press T Once in the display menu 1 Press to highlight the menu item you want Menu items that are not available are grayed out 2 Press the appropriate button to confirm the selection or Press to cancel the selection The menu you are working on Highlighted menu item Capture View Edit Delete Maintain About Buttons used to confir e OK 4 Cancel or cancel a selection For more information about the HP CapShare appliance buttons see Appliance buttons and functions page 13 4 Getting to Know your HP CapShare Appliance 15
37. ples or that you work around any obstructions The HP CapShare appliance may not copy some high gloss documents such as glossy photos and magazine covers or very dark paper such as magazine pages with black background Verify a captured page A thumbnail view of your copied page appears as a verification screen on the appliance display after the page is processed and saved When you first view the page it represents exactly what you copied You can now check the edges for cut off text gaps in information where the capture path did not overlap and other problems This thumbnail may have rough edges indicating the actual capture path You can inspect the page by zooming in on or rotating the page The page becomes a smooth edged thumbnail after any other function is used on the HP CapShare appliance 3 Copying a Page 11 Change the appliance capture mode 12 The HP CapShare appliance has three modes Normal mode Use this mode to capture text and drawings The appliance can store 40 to 50 pages copied in Normal mode This is the most common mode for capturing letter size pages Graphics mode Use this mode to capture pages containing graphics or pictures Because of the memory required to store graphics the appliance can store only 10 to 15 pages copied in Graphics mode Flip Chart mode Use this mode to capture oversized pages Pages copied in this mode will be reduced to 25 percent of the original size The applian
38. pliance the capture area begins approximately 0 5 inches 1 2 cm in from the Left and 0 3 inches 0 8 cm in from the right side of the HP CapShare appliance capture base Make sure that the information you want to capture is at least 0 5 inches 1 2 cm in from the side of the appliance For most pages place the HP CapShare appliance parallel to the edge of the paper 3 Copying a Page 7 Your first capture Using the HP CapShare appliance is quick and simple Note Use the Quick Start card to copy your first page 1 Make sure that the page you want to capture is free of paper clips staples folds wrinkles or any other obstacles that may cause the HP CapShare appliance to tilt 2 Turn the HP CapShare appliance on by pressing the Power button D on the right side of the HP CapShare appliance 3 Place the HP CapShare appliance on the upper left corner of the page 4 Press and release the Capture button Le and move the HP CapShare appliance down the left side of the page to the right 4 t then up the right hand side of the page U shaped path Note Keep the entire base of the appliance flat on the page at all times and be sure to overlap the down and up paths by at least 0 5 inches 1 2 cm 5 Liftthe appliance off the page to stop the capture You can also press and hold the Capture button for the duration of the capture The copied page is saved and a thumbnail view of the copied page now shows on the HP CapShare applian
39. pliance will automatically attempt to straighten crooked skewed images Any page skewed too much will be left unchanged To avoid unwanted skew make sure that the HP CapShare appliance is placed on the page with the base parallel to the top of the page and slide the appliance toward you following the straight edge of the page Note If the display shows a skewed thumbnail copy the page again with the appliance placed parallel to the edge of the page n Capture sleeve For Small documents that are hard to hold High gloss documents Documents that are too dark Wrinkled documents To capture with the sleeve 1 Place document in the capture sleeve with image side facing the transparent sheet 2 Place ona smooth flat surface and capture through the transparent surface An overhead projector slide or a photocopy of the original may work as well 10 3 Copying a Page What can capture You can capture most documents with the HP CapShare appliance In Normal or Graphics mode the appliance can copy as little as 0 25 inches 6 cm of a document which is even smaller than a business card to as much as 119 square inches 767 55 square cm which is the equivalent of a legal size sheet of paper or a 25 inch 63 5 cm long newspaper column In Flip Chart mode the appliance can copy an entire flip chart page Just make sure the page you copy is flat and free from any obstructions such as paper clips and sta
40. r complying with all such laws and regulations If you are uncertain about your rights contact your legal advisor Part number C6301 99900 First Edition 1 Getting Started p and running fuite store ons test etes sedednadedeseieute se Dur nee nee 3 Finding additional informalion 53 2 824 08 ss Re EE EATE GEE ETETE 4 Latest HP CapShare upgrades and information 4 2 Charging and Installing the Batteries Tochargethe batteries 5 LS ruen gridai ia a ranei a ei riha Drar see 5 To install the batteries usines sun a iann A EEEE AEA A E 5 Special considerations for international travelers 2 6 Batteryicares sis sn ane de ve Mua duende lon eth ret me cel Ghee sets ed eee aay es 6 3 Copying a Page Capture basics i Aon nas stars re te mn nt ae eme ames CRES 7 Yo r first captures sose sans nee is n n es star e tree an A ins Peintre 8 Pref rred capt re path 4523 048 440 fans ds vege he etienne stag eed amen s ERA ASST 9 Capture tips sin es nas ses ne nn ne eben Shin dc de na EE no SA 10 Capture sleeve themes nr reine rene ee satiety sina O rare 10 What can l capt re 5 fans tisse cime naine dat estate sane eee 1 Verify a captured Pagers sd in da net non wis aie aia Gate Merise Goutte i Change the appliance capture mode 0 ccc cece ccc cence eee eens ee ee eens seen eee es 12 4 Getting to Know your HP CapShare Appliance Appliance buttons
41. se 95 of our calls are connected in fewer than three minutes In an industry known for keeping customers waiting we re proud of our quick response time And because we connect you with a service technician who specializes in working with the HP CapShare appliance most problems are solved in a single call Although you pay for the Long distance call during the warranty HP provides free technical telephone support from an HP customer service representative at the Customer Care Center For complete telephone support problems with installation configuration and operation please call United States 208 333 5759 Monday to Friday 8 am to 8 pm EST Canada 905 206 4663 Monday to Friday 8 am to Midnight EST European telephone support below is Monday to Friday 8 30 to 18 00 CET Austria 43 0 7114 201080 Belgium 32 0 2 626 8806 Dutch Belgium 32 0 2 626 8807 French Denmark 45 39 29 4099 English International 44 0 171 512 52 02 Finland 358 0 203 47 288 France 33 0 1 43 62 34 34 7 Technical Support and Warranty Germany 49 0 180 52 58 143 Ireland 353 0 1 662 5525 Israel 972 0 9 9524848 Italy 39 02 264 10350 Netherlands 31 0 20 606 8751 Norway 47 22 11 6299 Poland 48 22 519 06 00 Portugal 351 0 1 318 00 65 Russian Federation 7095 916 98 21 South Africa 27 01 8061030 Spain 34 902 321123 Sweden 46 0 8 619 2170 Switzerland 41 0 848 801111 Turkey 90 212 224 59 25 United Kin
42. the above limitation or exclusion may not apply Extending Your Warranty Coverage HP SupportPack SupportPack will extend your basic warranty from one year to three years SupportPack gives you two additional years of free telephone support and Express Exchange repairs next day delivery if needed SupportPack must be obtained from your dealer within 90 days of purchasing your HP CapShare appliance After signing up for SupportPack you will register with Hewlett Packard by phone fax e mail or regular mail to activate the service SupportPack is a cost effective way to control support costs save time gain greater security and keep your business running smoothly The Store where you purchased your HP CapShare appliance can help too Another option for extending your warranty is to ask the authorized Hewlett Packard dealer where you purchased your HP CapShare appliance about the support services and extended warranties the dealer may offer Answering questions about your HP CapShare appliance You have the following options Option 1 The Help menu on your HP CapShare appliance The Help Menu is available by pressing on the front of the HP CapShare appliance above the display 1 Press to access the Help menu 2 Press to highlight the menu item you want 3 Press to cancel Option 2 The HP CapShare PC utility If the HP CapShare PC utility is installed on your computer you have help available on your computer 1 Ope
43. uestions in the US only call 900 555 1500 2 50 per minute Charges begin only when you are connected with a technician For calls from Canada or for calls in the US that you anticipate will be Longer than ten minutes in Length call 800 999 1148 The fee is 25 per call charged to your Visa or Master Card Prices are subject to change without notice To locate technical support phone numbers outside the United States go the following website http www hp com support capshare IF your HP CapShare appliance is defective when you open the box return it for a new appliance from the dealer where you bought it HP Customer Care Repair and Express Exchange Quality products are an HP trademark However if your HP CapShare appliance is ever in need of repair while under warranty we will promptly repair or replace it Call the HP Customer Care Center and we will send you a repaired unit like new In Europe you will receive a repaired HP CapShare appliance delivered to you in approximately four to five business days If you are traveling HP will send the appliance to the Location of your choice After receiving the replacement product the damaged unit is returned to HP In the US and Canada you will be guided through Express Exchange Where practical you will receive a repaired HP CapShare appliance delivered to you on the next business day If you are traveling HP will send the appliance to the Location of your choice After receivin
44. y and reliability if there are any problems while your product is under warranty we will repair or replace it at no charge You also have access to HP Customer Care phone support under your product s standard warranty And you can always take advantage of our free 24 hour electronic web support These programs and others are described in the paragraphs below Your HP CapShare 920 portable e copier warranty Hewlett Packard warrants this product against defects in materials and workmanship for a period of one year from receipt by the customer unless an alternate warranty coverage is selected by the customer IF Hewlett Packard receives notice of such defects during the warranty period Hewlett Packard will at its option either repair or replace products which prove to be defective Should Hewlett Packard be unable to repair or replace the product within a reasonable amount of time the customer s alternative remedy shall be a refund of the purchase price upon the return of the product to Hewlett Packard This warranty gives the customer specific Legal rights Other rights which vary from state to state or province to province may be available Exclusions The above warranty shall not apply to defects resulting from improper or inadequate maintenance by the customer customer supplied software or interfacing unauthorized modifications or misuse operation outside of the environmental specifications for the product or improper site preparati
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