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HP 2045 User's Manual

1. Reference See PostScript 3 Unit Type 2045 Operating Instructions Supplement for informa tion Bluetooth Interface Unit type A This Bluetooth interface unit does not support BIP Reference See the manual that comes with optional Bluetooth interface unit INDEX C Cancelling a job Macintosh 9 Windows 8 Chaptering 60 Collate 52 Configuration page 36 Control panel locked print 13 printer features adjusting 33 sample print 13 Covers 56 D Data In indicator 27 29 30 Display panel error messages 21 Document Server 11 E Error messages 21 F Finisher 45 Fonts 63 H Hard disk 63 Host Interface 42 IEEE 1394 Interface Board Type A 64 IEEE 802 11b Interface Kit Type B 65 Interface 63 L List Test Print 36 Locked print 17 deleting 18 M Macintosh cancelling a job 9 setting up printer driver 7 Maintenance 38 Memory 63 N Network Cable 64 Network protocol 63 O Operating system 64 Options 64 P Paper Input 36 PCL menu 42 PostScript 3 Unit Type 2045 66 Printer driver Printer properties Windows 2000 XP 4 Printer properties Windows 95 98 Me 3 Printer properties Windows NT 4 0 5 setting up Macintosh 7 Printer features adjusting 35 menu 33 parameters 36 Printer Language 63 Printing speed 63 Punch 50 R Resolution 63 S Sample print 13 deleting 15 Slip Sheets 58 Specifications 63 Spool printing 5
2. Copies Edge Smoothing Toner Saving Printer Language Sub Paper Size Page Size Letterhead Setting Edge to Edge Print Default Printer Language Host Interface I O Buffer See p 42 Host Interface I O Timeout PCL Menu See p 42 PCL Menu Orientation Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution PS Menu optional See p 44 PS Menu Data Format Resolution 34 Adjusting Printer Features Adjusting Printer Features Printer Features allow basic adjustment of operations when the machine is used as a printer Although the factory default are suitable for most printing jobs the Printer Fea tures gives you access to a number of settings that control basic printer opera tions The Printer Features settings you make are retained even when you turn off the machine For more information about copier features and system settings see Copy Refer ence and General Settings Guide 1 Press the User Tools Counter key on the control panel 2 Press Printer Features E Select the desired item by pressing the tab and then change the settings S Note O OK Press to set the new settings and return to the previous menu O Cancel Press to return to the previous menu without changing any set ting
3. 4 After changing Printer Features settings press Exit to return to the User Tools Counter menu S Note O You can also exit from the User Tools Counter menu by pressing the User Tools Counter key O Changes made to functions remain in effect even if the machine is turned off CJ You can also exit from the Printer Features menu by pressing Exit in the main menu 35 36 Printer Features Printer Features Parameters Paper Input lt Bypass Paper Size The paper size for the bypass tray Reference For more information about pa per sizes that can be set in the bypass tray see General Settings Guide For information about setting paper in the bypass tray see Printer Reference 1 S Note O Default e Metric version A4 Inch version 11 x 8 List Test Print lt Config Page You can print the current configu ration of the machine Reference See p 36 Printing the Configu ration Page to print a configu ration page lt Menu List You can print a Menu List that shows the machine s function menus lt PCL Config Font Page You can print the current configu ration of installed PCL fonts lt PS Config Font Page You can print the current configu ration of installed PostScript fonts S Note O This menu can be selected only when the optional PostScript 3 board is installed lt Hex Dump You can print the Hex Dump Printing the Configuration Pa
4. Description Solution Close duplex unit cover The cover of the duplex unitis Close the cover of the duplex open unit Collate has been cancelled The collate print function has been cancelled Increase memory capacity When adding a memory mod ule to the machine contact your sales or service represen tative DIMM has a problem Contact your sales or service representative An error has occurred in the DIMM inside the machine 2 22 Troubleshooting Messages Second messages Description Solution Driver setting error Memo ry There is an error in the down loaded font s Reset the parameter for down loading fonts Insufficient memory or memo ry settings for the printer driv er may not match memory actually installed Specify correct memory capac ity in the Change Accessories option in the RPCS printer driver s print settings tab To print the image correctly increase memory capacity or reduce resolution image Duplex has been cancelled Duplex printing has been can celled Confirm that the paper used is suitable for duplex printing Or increase memory capacity When adding a memory mod ule to the machine contact your sales or service represen tative Ethernet board has a prob lem An error has occurred in the Ethernet board Turn off the main power switch and on If the message appears again contac
5. J R Top Left Slant R x R lt Vertical Top Right Slant X x R J E Top Left R R Xx a Top Right R R x 2 at Top x x x F F 2 at Left R R R SR i E E Pod 2 at Right R R R L 2 at Center x x x R Top Left Slant x x R Horizontal Top Right Slant R x R Top Left R FR x Top Right R R x 2 at Top r T ue 2 at Left x x x 2 at Right x x x 2 at Center x x x X means that the staple position is not supported GPSTPL2E Staple Paper Orientation Print Data Staple 2 Tray 1 000 Sheet Booklet on the Machine Direction Position finisher finisher finisher DW R Top Left Slant x x a Vertical y Top Right Slant R x R A or Top Left m m X Top Right R R he 2 at Top E i A 2 at Left x x x 2 at Right x Xx Xx 2 at Center x x T R Top Left Slant R x R er R Horizontal Top Right Slant x x R Top Left R FR Ru Top Right R R x 2 at Top x x x 2 at Left f R R R 2 at Right R R R 2 at Center x x ccc X means that the staple position is not supported GPSTPL3E 1 Available only PCL printer driver Pp Reference For paper sizes and maximum numbers of sheets available for stapl
6. De vice Settings tab in the PostScript 3 printer driver O Settings you make here are used as default for all applications Changing default settings Printing Preferences Properties Limitation O Changing machine settings re quires Manage Printers permission Members of the Administrators and Power Users groups have Man age Printers permission by default When you set up options log on us ing an account that has Manage Printers permission Don the taskbar click the Start button point to Settings and then click Printers The Printers window appears Note O In Windows XP Professional access the Printers and Faxes window from the Start button on the taskbar O In Windows XP Home Edition access the Printers and Faxes window by clicking Control Pan el from the Start button on the taskbar click Printers and Other Hardware and then click Print ers and Faxes B oia the icon of the machine whose default you want to change Accessing the Printer Properties E On the File menu click Printing Preferences The Printing Preferences Properties dialog box appears O Make the settings you require and then click OK amp Note O Settings you make here are used as default for all applications Making settings from an application To make settings for a specific appli cation open the Print dialog box from that application The following example describes h
7. Note O Make sure to set more than two copies The sample print job is sent to the machine and the first set is printed 14 Sample Print Locked Print B On the machine s control panel press the Printer key to display the Printer screen iJ IaH Commu nicating E Receive File gt d Paper Tray Status 20 0 38 Ol4y o ey ix 11x17 85x11 85x14 82x11 ses AE be Sample Prntocked Print View Sample Print jobs il View Locked Print Jobs A list of the sample print files stored in the machine is displayed JUL 21 2008 12 33AM Sample Print jobs Select files User ID Datei ime ay OPOR1234 09 09 18 34 HI 1234 08 08 18 82 ABCDI234 03 08 18 30 Di I7 Gee Lun 7 TL uso Tee tele Show Eror Log The following will also be dis played User ID The user ID set up by the printer driver Date Time The date and time when the job was sent from the computer Qty The number of remaining sets B Select the file you want to print by pressing on it Note CJ Press APrev or WNext to scroll through the list O Only one file can be selected at a time g Press Change Set Qty to change the number of sets to be printed Sample Print jobs Select files User ID Datert ime ay OPOR1234 09 09 18 34 2 09 09 18 32 B Show Emor Log ED Change Set Giy ABCD1234 08 08 18 30
8. OK to enter the password again E press ves The locked file is printed amp Note O Press No to cancel printing CJ If printing is stopped by press ing Job Reset after printing has started the file will be deleted Deleting Locked Print Files F Press the Printer key to display the Printer screen 2 Press View Locked Print jobs A list of locked print files stored is displayed E Select the file you want to delete by pressing on it Note CJ Press 4Prev or YNext to scroll through the list O Only one file can be selected at a time E press Delete The password screen is displayed B Enter the password using the number keys and press OK The delete confirmation screen is displayed Locked Print O Press Yes After the file has been deleted the screen returns to the file list screen amp Note CJ If you do not want to delete the file press No O If you forget your password set Display Password with Stored File to On on the Key Operator Tools tab of the System Settings screen With this setting the password screen is not dis played in the procedure above For more information about Display Password with Stored File see General Settings Guide Checking the Error Log If a file could not be stored in this ma chine you can check the error log on the control panel 9 Limitation O The error log displays only the 20 most recent en
9. O This function is available with the PCL and RPCS printer driver Reference For printing methods see the printer driver Help Note O Up to 20 pages can be specified as the front pages of chapters using the printer driver lt No slip sheets 4 GCPYO24E S Note O This function is only valid with duplex printing O This function can be used together with combine layout printing lt Inserting chapter slip sheets Print Prints on the chapter slip sheets When duplex printing is selected both sides of the slip sheets are printed on 3 GCPY026E 60 Chaptering Print on front side only Prints on the front side of chapter slip sheets even if duplex printing is se lected GCPY032E GCPY027E S Note CJ The slip sheet should be the same size and orientation as the body of the paper O If Auto Tray Select has been set as the paper feed tray for the body paper paper will be delivered from a tray containing paper in LJ orientation Therefore when the cover paper has been set to Y orientation the orien tation of printed cover paper and body paper will be different O The same paper feed tray cannot be set for the body of the document and the slip sheet l 62 Appendix User Defined Pages Using this function you can specify paper ranges for each input tray Reference For printing methods see
10. ROM1 this manual Describes operations functions and troubleshooting for the machine s print er function lt Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function lt Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities e DeskTopBinder V2 Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder V2 Lite in detail This guide can be displayed from the Setup dia log box when DeskTopBinder V2 Lite is installed DeskTopBinder V2 Lite Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions This guide is added to the Start menu when DeskTop Binder V2 Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite This guide is added to the Start menu when DeskTopBinder V2 Lite is installed Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities e ScanRouter V2 Lite Setup Guide PDF file CD ROM2 Describes installation of settings and the operating environment for Scan Router V2 Lite in detail This guide can be displayed
11. appears 2 Select the machine you want to use in the Name list box and then click Properties The Printer Properties dialog box appears El Make the settings you require and then click OK O Click OK to start printing Setting Up the Printer Driver and Cancelling a Print Job Windows 2000 XP Accessing Printer Properties Changing default settings Printer Properties 9 Limitation O Changing machine settings re quires Manage Printers permission Members of the Administrators and Power Users groups have Man age Printers permission by default When you set up options log on us ing an account that has Manage Printers permission Don the taskbar click the Start button point to Settings and then click Printers The Printers window appears Note O In Windows XP Professional access the Printers and Faxes window from the Start button on the taskbar O In Windows XP Home Edition access the Printers and Faxes window by clicking Control Pan el from the Start button on the taskbar click Printers and Other Hardware and then click Print ers and Faxes B oia the icon of the machine whose default you want to change E On the File menu click Proper ties The Printer Properties dialog box appears O Make the settings you require and then click OK S Note O Normally you do not have to change the Form to Tray As signment settings on the
12. ed from the application print dia log box more prints than intended may be printed O You can identify the file you want to print by the user ID and date and time when the job was stored O The number of pages the machine can save depends on the contents of the print image For example the machine can save up to 30 jobs or 1 000 pages including locked print files depending on data vol ume O If the first set of the sample print files is not as you expected and you do not want to print remaining sets delete the sample print file us ing the display panel If you print the remaining sets of the sample print file the job in the machine is deleted automatically Printing a Sample Print File The following procedure describes how to print a sample print file with the PCL 6 5e printer driver For in formation about how to print a sam ple print file with the PostScript 3 printer driver see PostScript 3 Unit Type 2045 Operating Instructions Sup plement included as a PDF file on the CD ROM e Limitation O Applications like PageMaker that use their own drivers do not work with this function O If you are using Mac OS X this function cannot be used Configure the sample print in the properties of the printer driver P Reference For details about configuring the PCL 6 5e or RPCS printer driver see the relevant Help files BH Click OK in the application s print dialog box to start printing S
13. printed and the rest of the pages are not printed Confirm that USB Printing Support is installed on your computer P Reference See Installing the Printer Driver Using USB Printer Reference 1 Note O If the problem cannot be solved contact your sales or service representative 31 32 Troubleshooting Although the factory default are suitable for most printing jobs the Printer Fea tures gives you access to a number of settings that control basic printer opera tions The Printer Features settings you make are retained even when you turn off the machine Reference For more information about copier features and system settings see Copy Ref erence and General Settings Guide Printer Features Menu There are six menu items in the Printer Features menu e Paper Input e ist Test Print Maintenance e System Host Interface e PCL Menu You can select functions in the following table Category Function menu Paper Input Bypass Paper Size See p 36 Paper Input List Test Print Config Page See p 36 List Test Menu List Print PCL Config Font Page PS Config Font Page Hex Dump Maintenance Menu Protect See p 38 Maintenance 33 Printer Features Category Function menu System See p 39 System Print Error Report Auto Continue Memory Overflow Job Separation Memory Usage Duplex
14. punched see Specification General Settings Guide When a paper type that cannot be punched is selected OHP transparencies cannot be punched If positions other than those fixed for punching are specified If there are inconsistencies between the duplex folding section and the punch position during duplex printing When feeding paper from the bypass tray When the punch receptacle has become full and when Auto Continue has been set printing will continue without punching after the message has been displayed 91 52 Appendix Collate When printing multiple documents such as materials for meetings you can sep arate sets into order This function is known as Collate Collate stores data transmitted from a computer into the machine s memory The following are the three types of collate Collate Printed output is assembled as sets in sequential order OOO GPSYO13E Rotating Collate Every other print set is rotated by 90 degrees D ean GPSYO14E Shift Collate The optional finisher is required for this function The finisher shift tray moves backward or forward a job or set is output caus ing the next to shift so you can separate each set or job T Y GPSYO15E 9 Limitation O The optional finisher is required for Shift Collate CJ Rotating Collate is not possible when feeding paper from the bypass tray Shift Collate is not possible when print
15. see the printer driver Help 53 04 Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored and then prints them after they are transferred This shortens printing time as it maximizes printer efficiency kimportant O During Spool Printing the hard disk is accessed and the Data In indicator blinks Turning off the computer or machine during Spool Printing can dam age the hard disk Also if the computer or machine is turned off during Spool Printing spooled jobs will be deleted Do not turn the power to the computer or machine off during Spool Printing gt Limitation O If data is sent to the machine using other protocols besides LPR IPP or SMB spool printing cannot be performed CJ Up to a maximum of 150 jobs at once can be spool printed S Note O Printing the first page with Spool Printing will be slow O The computer requires less print processing time when large amounts of data are spooled O Spool jobs stored in the machine can be viewed or deleted using a Web browser X Viewing Deleting spool jobs in a Web browser Start the Web browser and enter the machine s IP address in the address bar This displays the top page Example http 192 168 155 160 In this example the IP address of the machine is 192 168 155 160 Click Admin Info and then click Spool Printing Job List Printer to display the spool jobs To delete check the box n
16. the printer driver s dialog box e PostScript 3 Select the lowest value for Gradation on the Print Quality tab in the printer driver s dialog box Select PostScript optimize for speed for PostScript output format on the PostScript tab in the printer driver s dialog box e RPCS Select the lowest value for Resolution on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the print er driver s dialog box Select Speed for Print priority on the Print Quality tab in the printer driver s dialog box See the printer driver Help The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Just wait until printing re sumes If Warming Up appears on the display panel the machine is warming up Wait for a while 29 Troubleshooting Problem Causes Descriptions and Solutions It takes too much time to resume printing The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Just wait until printing re sumes The machine was in Energy Saver mode To resume from Energy Saver mode it has to warm up and this takes time To disable Energy Saver mode select Off for Energy Saver 1 in the System Settings menu See Gen eral Settings Guide Paper is not fed from the selected tray When you are
17. the cover sheet only even when duplex printing is se lected 3 8 GCPYO16E Print on both sides Prints on both sides of the cover sheet when duplex printing is selected DA GCPY030E e Blank T GCPY017E Covers Front Back covers Prints the first and last page of the document as the cover and back cover pag es e Print on one side Prints on one side of the cover sheets only even when duplex printing is selected TD GCPY018E e Print on both sides Prints on both sides of the cover sheets when duplex printing is selected aix GCPY031E e Blank 30 GCPY023E 57 Appendix Slip Sheets lt Inserting a slip sheet between each page La QZ 9 3 Inserting a slip sheet between OHP transparencies DE GCPY022E 58 Slip Sheets S Note O Collate cannot be set O Slip sheets cannot be inserted while duplex printing O The slip sheet should be the same size and orientation as the body of the pa per O The same paper feed tray cannot be set for the body of the document and the slip sheet 59 Appendix Chaptering A specified page is printed on the same side as the first page like a book Also you can insert chapter slip sheets before specified pages and select whether or not to print on the slip sheets Limitation
18. want to cancel Note O In Mac OS X start Print Center 2 Select the name of the job you want to cancel E click the pause icon and then click the trash icon 4 Press the Printer key on the ma chine s control panel O press Job Reset on the display panel 2U 0 38 O48 D amp x11 11x17 85x11 85x14 8 6x11 View Sample Print jobs il View Locked Print Jobs 6 Press Reset Current Job or Reset All Jobs Job Reset or Reset has been p The following job has been suspende User ID 1234 File Name Microsoft Word document doc Reset Curent Job Reset All Jabs Resume Printing e Reset Current Job cancels the print job currently being pro cessed e Reset All Jobs cancels all jobs in the print queue e Resume Printing resumes print ing jobs A confirmation message appears u Press Yes to cancel the print job Note O Press No to return to the previ ous display important O When the machine is being shared by multiple computers be careful not to accidentally cancel someone else s print job O When the machine is connected to the computer using a parallel cable sent print job may be can celled if Reset All Jobs is can celled while Waiting is on the display panel After the in terval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a d
19. 3 T 09 09 18 26 1 AP Lom If you do not want to change the set quantity proceed to step EJ 7 Enter the new number of sets us ing the number keys and then press OK D Enter the quantity of sets with the number keys lt I 989 The screen returns to the file list screen S Note CJ You can enter up to 999 sets CJ Press Clear to correct any entry mistakes O If you want to cancel changing the set quantity press Cancel E Press Print The print confirmation screen is displayed Sample Print E press ves The remaining sets are printed S Note Press No to cancel printing O When printing is completed the stored file will be deleted O If printing is stopped by press ing Job Reset after printing has started the file will be deleted O If there is a print job outstand ing this will be printed before the sample print job Deleting a Sample Print File If you are not satisfied with the sam ple printout you can delete the sam ple print file revise it and print it again until the settings are suitable 1 Press the Printer key to display the Printer screen E Press View Sample Print jobs 2U 0 38 GE x11 11x17 85x11 85x14 8 6x11 View Sample Print jobs il View Locked Print Jobs A list of sample print files stored in the machine is displayed E Select the file you want
20. 34 File Name Microsoft Word docunent doc Reset Curent Job Reset Ail Jobs Resume Printing e Reset Current Job cancels the print job currently being pro cessed by the machine e Reset All Jobs cancels all jobs in the print queue e Resume Printing resumes print ing jobs A confirmation message appears u Press Yes to cancel the print job Note O Press No to return to the previ ous display kimportant O If the machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job O When the machine is connected to the computer using a parallel cable sent print jobs may be cancelled if Reset All Jobs is pressed while the Waiting message is on the display panel After the interval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a dif ferent client computer will not be cancelled in the above case Cancelling a Print Job S Note O You cannot stop printing data already processed by the ma chine Because of this printing may continue for a few pages after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop Macintosh Cancelling a Print Job Double click the printer icon on the desktop A window appears showing all the print jobs that are currently queuing to be printed Check the current status of the job you
21. 4 Staple 46 System 39 67 68 T Troubleshooting 21 error messages 21 machine does not print 25 other printing problems 28 status messages 21 U USB2 0 Interface Board Type A 66 W Windows cancelling a job 8 Windows 2000 XP printer properties printer driver Windows 95 98 Me printer properties printer driver Windows NT 4 0 printer properties printer driver EN SA B548 8627 Copyright 2002 Printer Scanner Unit Type 2045 Operating Instructions Printer Reference 2 EN B548 8627
22. E On the File menu click Proper ties The Printer Properties dialog box appears Setting Up the Printer Driver and Cancelling a Print Job O Make the settings you require and then click OK S Note O Normally you do not have to change the Form to Tray As signment settings on the De vice Settings tab in the PostScript 3 printer driver O Settings you make here are used as default for all applications Changing the default settings Default Document Properties 9 Limitation O Changing machine settings requires Full Control access permission Members of the Administrators Server Operators Print Operators and Power Users groups have Full Control permission by default When you set up options log on us ing an account that has Full Control permission o the taskbar click the Start button point to Settings and then click Printers The Printers window appears A click the icon of the machine whose default you want to change El on the File menu click Document Defaults The Default Document Properties di alog box appears O Make the settings you require and then click OK S Note O Settings you make here are used as default for all applications Making settings from an application To make settings for a specific appli cation open the Printer Properties di alog box from that application The following example describes how to make settings for the Wor
23. Memory 192 MB Hard disk Storage capacity 20 GB 63 64 Appendix Component Specifications Operating systems sup Windows 95 98 Me ported by this machine Windows 2000 Windows XP Windows NT 4 0 Mac OS 8 6 to 9 2 Mac OS X Network cable 100BASE TX 10BASE T shielded twisted pair STP Catego ry Type5 cable 1 To use NetBEUI use the SmartNetMonitor for Client port Options Limitation O Only one optional interface board can be installed in the machine at a time Therefore the optional IEEE 1394 interface board the optional 802 11b inter face kit wireless LAN board and the optional USB 2 0 Interface board cannot be installed in the machine simultaneously IEEE 1394 Interface Board Type A lt Transmission spec IEEE 1394 Interface IEEE std 1394 1995 compliant IEEE std 1394a 2000 compliant Device class SCSI print Windows 2000 Windows XP IP over 1394 Windows Me Windows XP lt Protocol SBP 2 SCSI print TCP IP IP over 1394 amp Interface connector IEEE 1394 6 pin x 2 lt Required cable 1394 interface cable 6 pin x 4 pin 6 pin x 6 pin kimportant J You cannot plug devices together to create loops O Do not use a cable more than 4 5 meters long Specifications Data transfer speed Maximum 400 Mbps Connectable number of devices on a bus Maximum 63 Allowed cable hops on a bus Maximum 16 lt Power s
24. Printer Scanner Unit Type 2045 Operating Instructions Printer Reference 2 1 Setting Up the Printer Driver and Cancelling a Print Job 2 Using the Document Server 3 Sample Print Locked Print 4 Troubleshooting 5 Printer Features 6 Appendix For safe and proper operation read the Safety Information in the General Settings Guide before you use it Introduction This manual describes detailed instructions on the operation and notes about the use of this machine To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions Please keep this manual in a handy place near the machine Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Trademarks Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe PostScript Acrobat are registered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company AppleTalk Apple Macintosh and Mac are registered trademarks of Apple Computer Incor
25. R e TT Vertical R R R lt a R z e o 0 e Horizontal le R R e e R R H R R 2 Note GPSTPL5E O Hole positions will vary slightly from page to page as holes punched on each page Pp Reference For information about paper sizes that can be punched see Specification General Settings Guide For printing methods see the printer driver Help The punch position will vary when using the PostScript 3 printer driver For details see the PostScript 3 printer driver Help Punch Precautions when punching o Limitation O Punching cannot be done when paper is fed from the bypass tray S Note O If you cannot make punch settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help CJ When duplex printing is selected adjust punch positions to the binding ori entation CJ Be sure to set the punch position same as the staple position when using it to gether with the staple function O Be sure to set paper size and orientation in the printer driver when punching Depending on the software you are using print settings may not be en abled and the printed result may not be as expected O Punch will be cancelled under the following conditions When a paper size that cannot be punched is selected For information about paper sizes that can be
26. R ias 50 Punch POoSItlOn ie iiie tete n OE EE P Hee 50 Pr cautions when punchlhg 5 2 rre rte Parere idas cas 51 A Rens 52 Spool Printing cel T 54 COV GES cecal 56 SD SOE A T ovii dee 58 A N 60 User Defined Pages iio ari 62 SPEC IMIG MENON S eee ETE 63 OPTIONS unida nas Ge he Mend Dese v ade eee eee 64 INDE e 67 How to Read This Manual Symbols In this manual the following symbols are used WARNING This symbol indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury CAUTION This symbol indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property The statements above are notes for your safety kimportant If this instruction is not followed paper might misfeed originals might be dam aged or data might be lost Be sure to read this E Preparation This symbol indicates prior knowledge or preparations is required before oper ation PF Note This symbol indicates precautions for operation or actions to take after mal op eration o Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used Reference This symbol indicates a reference ed Keys and buttons that appear on the computer s disp
27. ally it is possible to print data using the control panel once the data is stored in this ma chine When using Locked Print it will not be possible to print unless a password is entered on the machine s control panel Your confidential doc uments will be safe from viewing by other people S Note O If the application has a collate op tion make sure that it is not select ed before sending a print job Locked print jobs are automatical ly collated by the printer driver as default If a collate option is select ed from the application print dia log box more sets than intended may be printed O You can identify the file you want to print by User ID and date and time when the job was stored O The number of pages the machine can save depends on print image content For example the machine can save up to 30 jobs or 1 000 pag es including sample print files de pending on data volume O After the locked print file is print ed the job is automatically deleted O Turning off the machine s main power switch deletes the locked print file Printing a Locked Print File The following procedure describes how to print a locked print file with the PCL 6 5e printer driver For in formation about how to print a locked print file with the PostScript 3 printer driver see PostScript 3 Unit Type 2045 Operating Instructions Supplement in cluded as a PDF file on the CD ROM gt Limitation O Applications like PageMa
28. atures Host Interface Shows the settings you made under the Host Interface menu When DHCP is active on the network the actual IP Address Subnet Mask and Gateway Address appear in parentheses on the configuration page P Reference For more information about Host Interface menu see p 42 Host Interface Interface Information Shows the interface information Error Log Shows the log of printer errors Maintenance Menu Protect This procedure lets you protect menu settings from accidental changes It makes it impossible to change menu settings with normal procedures unless you perform the required key operations In a net work environment only adminis trators can make changes to menu settings e Level 1 You can protect the Mainte nance System Host Inter face and PCL Menu e Level 2 You can protect the Paper In Hon put Maintenance System Host Interface and PCL Menu e Off Note O Default Off CJ You can protect menu settings using Web browser Setting Menu Protect Press the User Tools Counter key on the control panel The User Tools Counter menu ap pears H Press Printer Features The Printer Features menu ap pears E Press Maintenance 4 Press Menu Protect B Enter an access code using the number keys and then press OK G Select a menu protect level and then press OK 7 Press Exit The U
29. cannot be stapled If positions other than those fixed for stapling are specified If there are inconsistencies between the duplex folding direction and the staple position during duplex printing If paper sizes are mixed when a different paper size is specified during a print job When staples have run out When feeding paper from the bypass tray When staples have run out and when Auto Continue has been set printing will continue without stapling after the message has been displayed O When using the optional booklet finisher to staple 2 at Center the print job will be cancelled if the staples run out O Paper sizes that can be stapled when using the Mixed Size mode are as fol lows A3 D and A4 D B4 D and B5 D 11 x 17 D and 8 1 2 x 11 DJ 49 50 Appendix Punch With the optional finisher installed holes can be punched into printed output Punch Position The specified punch position varies depending on the paper feed orientation and print data orientation The following table shows punch positions Paper Orientation Print Data Punch Position on the Machine Direction 2 holes 3 holes 4 holes A e e e e Vertical R R R UR R Ri S R e o e CI ICI Horizontal R R
30. client access may be limited by the MAC address Also confirm there are no problems in transmission between ac cess point and wired clients and between access point and wire less clients Confirm the orange LED is lit and the green LED is lit or blinks during transmission Is the wireless LAN being used in Ad Hoc mode If so turn the main power switch off and on Also changing some of the settings in Network on the Interface Settings tab in System Settings on the display panel may solve the problem Did you change the option settings on the machine When using the RPCS printer driver on Windows 2000 and con necting with IEEE 1394 an error may occur if you change the op tion settings on the machine In this case follow the procedure below D Unplug the IEEE 1394 interface cables connected to the com puter Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM labeled Printer Drivers and Utilities UTILITY 1394 Pp Reference For more information about using the utility tool for IEEE 1394 see the README filein the same directory on the CD ROM Restart the computer Connect the computer to the machine using the IEEE 1394 in terface cables The Machine Does Not Print Problem Solutions Is the Data In indicator blinking or lit after starting the print job If not data is not being sent to the mac
31. cted in Auto the language specified by Default Printer Language is selected e Auto e PCL e PS Note O Default Auto O PS appears only when the op tional PostScript 3 board is in stalled in the machine Sub Paper Size You can enable the Auto Substitute Paper Size A4S LT feature e Auto e Off Note O Default Off Page Size You can select the default paper size e 11x17 e 8hx 14 e 8 x 11 e 5 x 8h e 7 4x10 e 8x13 8hx13 Printer Features Parameters lt e 8 4x13 e A3 e B4JIS e As e B5JIS e A5 A6 e Custom Size Note O Default e Metric version A4 e Inch version 8 x 11 Letterhead Setting You can select whether or not to rotate original images when print ing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto a let terhead or preprinted paper re quiring orientation Using this function you can specify image ro tation e Off e Auto Detect e On Always Note O Default Off CJ When set to Off original images are rotated by 180 degrees CJ When set to Auto Detect the machine detects a letterhead or preprinted paper automatically and does not rotate original im ages O When set to On Always the machine does not rotate original images O This function reduces the print ing speed KO La Edge to Edge Print You can select this to maximize the pr
32. dPad appli cation that comes with Windows NT 4 0 S Note O Actual procedures you should fol low to open the Printer Properties dialog box vary depending on the application For more information see the operating instructions that comes with the application you are using O Any settings you make in the fol lowing procedure are valid for the current application only On the File menu click Print The Print dialog box appears 2 Select the machine you want to use in the Name list box and then click Properties The Printer Properties dialog box appears El Make the settings you require and then click OK O Click OK to start printing Accessing the Printer Properties Macintosh Setting Up for Printing Making paper settings from an application Open the file you want to print 2 On the File menu click Page Set up The AdobePS Page Setup dialog box appears E Make sure that the machine you want to use is shown in the For mat for box Note In Mac OS X this is called Paper Size O If the machine is not shown in the Format for box use the pop up menu to display a list of available machines Reference The actual appearance of the Page Setup depends on the ap plication you are using See the operating instructions that comes with the Macintosh for more information O In the Paper box select the pa per size B make the settings you
33. dpi e 600 dpi Y Note O Default 600 dpi 43 44 Printer Features PS Menu Data Format You can select a data format Binary Data e TBCP gt Limitation O This setting is not effective when operating the machine with a parallel USB or Ether Talk connection O When operating the machine with a parallel or USB connec tion if binary data is sent from the printer driver the print job is canceled O When operating the machine with an Ethernet connection the print job is canceled under the following conditions e The printer driver data for matis TBCP and the data for mat selected on the control panel is Binary Data e The printer driver data for mat is binary and the data format selected on the con trol panel is TBCP S Note O Default Binary Data Resolution You can set the print resolution in dots per inch e 300 dpi 600 dpi Y Note O Default 600 dpi Finisher You can collate staple or punch holes in printed paper by installing the optional finisher on this machine Make sure to read the following precautions when us ing the optional finisher Reference For information about optional finishers see General Settings Guide To use the staple function see p 46 Staple To use the punch function see p 50 Punch lt Make sure to set the options installed on the machine in the printer drivers p Reference To set options in the printer drivers se
34. e Printer Reference 1 Make sure to set the paper size and paper orientation in the printer driver when using duplex printing combine layout staple and punch functions Reference For Information about duplex printing booklet and layout see the printer driver Help To use the staple function see p 46 Staple and the printer driver Help To use the punch function see p 50 Punch and the printer driver Help S Note O Depending on the application print settings may not be enabled and printed output may not be as expected lt When setting staple or collate in the printer driver make sure that the Collate check box is cleared in the print settings of the application If Collate is enabled in the application printing will not be as intended 45 Appendix Staple With the optional finisher installed sets can be stapled individually when print ing multiple sets Staple Position The specified staple position varies depending on paper size type quantity and feed orientation The following table shows staple positions Paper Orientation Print Data Staple 2 Tray 1 000 Sheet Booklet on the Machine Direction Position finisher finisher finisher le le
35. e by anoth er function such as the copier function Wait until the other function has finished using the finisher Error amp Status Messages on the Display Panel Messages Second messages Description Solution Following output tray is full 1HHt Remove the paper The indicated output tray is full Note O HH in the message rep resents a output tray Remove the paper HDD has a problem An error has occurred in the Turn off the main power hard disk drive switch and on If the message appears again contact your sales or service representative HDD has not been installed The Locked Print was per Contact your sales or service formed without the hard disk installed or the hard disk is damaged representative HDD is full The maximum hard disk area size for form font has been ex ceeded Delete unused form font types An HDD overflow error oc curred during Sample Print or Locked Print Delete stored files or reduce the file to be downloaded IEEE 802 11b Wireless LAN has a problem IEEE 802 11b card was not in serted when the machine was turned on or it was pulled out after the machine turned on Turn off the machine and check the IEEE 802 11b card is inserted correctly Then turn on the machine again If the message appears again call your service center LCT has a problem Turn Main Power Switch off then on If the erro
36. e computer display make set tings to print True Type fonts as an image See the printer driver Help Other Printing Problems Problem Causes Descriptions and Solutions No transmission when you use 1394 interface con nection Check using the following procedure Confirm the IEEE 1394 interface cable is connected securely Restart the computer If the error occurs even after executing the above operation proceed to the following steps Unplug the IEEE 1394 interface cable connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM labeled Printer Drivers and Utili ties UTILITY 1394 Pp Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer Printing stops and a paper error is displayed if the custom size paper in the paper feed tray is specified when printing with the Post Script 3 printer driver Follow the one of the procedures below Press Job Reset on the display panel to stop printing Place the custom size paper in the bypass tray and then start printing Select the paper feed tray with custom size paper and then press Con tinue to force printing When connecting the machine using the USB 2 0 inter face the first page of a print job that contains a large volume of data is
37. ervice represen tative RPCS graphic error There is insufficient graphics memory to print the data Specify the correct memory capacity in the Change Acces sories option in the RPCS printer driver s print settings tab To print the image correctly add memory to the machine or reduce the resolution of the image RPCS memory overflow A memory overflow occurred during the print job After part of the data is printed the print job is suspended To print the image correctly add memory to the machine or reduce resolution RPCS syntax error Bidirectional transmission may not be working properly or the RPCS printer driver settings may not be correct Confirm the option settings for the printer driver match the options installed on the machine Selected paper tray is in use for another function Please wait The specified paper tray is in use by another function such as copier function Wait until the other function has finished using the speci fied paper tray Shift tray has a problem Call service representative A malfunction occurs when using the shift function Contact your sales or service representative Staple has been cancelled Staple printing has been can celled Confirm paper feed direction paper orientation and stapling position Staple unit is in use for anoth er function Please wait The staple unit is in use by an other funct
38. eting a Sample Print File ss 15 Checking the Error Log eb mE e EE e rel tem 15 Locked da T TDI TD ILI III TM 17 Printing a Locked Print File e 17 Deleting Locked Print Files iiit eR ti bte Renate 18 Checking the Error Log sise 19 dur oS 20 Print USING a selected tray 4 enia eer decr Loredana 20 Canceling the formfeed nr ete e E Eee Ge eire tetes 20 4 Troubleshooting Error amp Status Messages on the Display Panel 21 The Machine Does Not PriMt ocnccnnncconnncnnnanconancno narco nancno narco nan cnn anna nn cnn anne a nnn 25 Other Printing Problems sz iii id 28 5 Printer Features Printer Features MenU iiisiccccsicccsssccsacasedtaaessivecesaccussaseasatvasiacetavcasvacuesaieasvvaseasiecans 33 Adjusting Printer Features sranmssssasaneneeaassannnnssaneacannnnnnirenniteauesase 35 Printer Features Parameters 1 x ec crier Rad aaa aaa ron a RE ERR DDR riens lente 36 Paper Input rte BG ropa E 36 AAA e ere en eter Dt emede d 36 Maintenance e cete ii o baec e Ears 38 SIE CL aa ERAS T 39 HostlIntetface issus AAA E lean Mt an 42 POLMeN livianas ae nd eA ie SA ee ee BAR 42 eH DEAE E ia E he thie A a E EE 44 6 Appendix AE IGT vast cca tas stu ued detect ER EE EN PRES RER ER ES 45 Staple dn rcm 46 Staple POSITION iaces oret Prin e ee e nte e Pere eh Oh eS evens 46 Precaution on staplinig ci reete t eie ie te eid nea b a e Pede ee re 48 ille cS E
39. ext to the name of the file you want to de lete Enter the password and then click Delete For more information see Net work Printing Guide The default password is password Spool Printing X Setting Spool Printing Spool Printing can be set using telnet or a Web browser Using a Web browser Click Configuration and then click General Set Spool Printing to Enable See Network Printing Guide or Help for more information Using telnet Enter spoolsw spool on to set Spool Printing See Network Printing Guide for more information about telnet 95 56 Appendix Covers Using this function you can insert cover and back sheets feeding from a differ ent tray to that of the paper for the body and print on them as well Reference For printing methods see the printer driver Help Limitation CJ To use this function Collate must be set Rotating Collate cannot be set S Note CJ The cover sheets should be the same size and orientation as the body of the paper CJ If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in LJ orientation There fore when the cover paper has been set to D orientation the orientation of the output cover paper and body paper will be different Cover sheet Prints the first page of the document on the sheet for the cover page e Print on one side Prints on one side of
40. from the Setup dia log box when ScanRouter V2 Lite is installed e ScanRouter V2 Lite Management Guide PDF file CD ROM2 Describes delivery server management and operations and provides an overview of ScanRouter V2 Lite functions This guide is added to the Start menu when ScanRouter V2 Lite is installed lt Other manuals e PS3 Supplement PDF file CD ROM1 UnixSupplement Available from an authorized dealer or as a PDF file on our Web site TABLE OF CONTENTS Manuals for This Machine ssccseecceeccesecesecueecuseeuneeuseeesenseeneeeneeeeuecesecuseeuseensees i How to Read This Manual eeeeeeeeeeeee nennen enhn auram a uan u aas uasa sanas aad 1 1 Setting Up the Printer Driver and Cancelling a Print Job Accessing the Printer Properties uuseeeeeeee ee eeeeeeeeeee rennen 3 Windows 95 98 Me Accessing the Printer Properties 3 Windows 2000 XP Accessing Printer Properties essees 4 Windows NT 4 0 Accessing the Printer Properties 5 Macintosh Setting Up for Printing ss 7 Gancelling a Print Job oie 8 Windows Cancelling a Print Job ss 8 Macintosh Cancelling a Print Job 9 2 Using the Document Server Accessing the Document Server ns 11 3 Sample Print Locked Print sample Print oic RE e eiue Eel coed stum Mess AARAA t pe esse 13 Pririting a Samiple Print Elle ere idt ER ecc ien 13 Del
41. ge Press the User Tools Counter key on the control panel The User Tools Counter menu ap pears 2 Press Printer Features The Printer Features menu ap pears JUL 21 2003 12 33AM Sener a tem PCL Contig Font Page Hex Dump E Press Config Page on the List Test Print tab The configuration page is printed Printer Features Parameters Interpreting the Configuration Page System Reference Unit Number Shows the serial number assigned to the board by its manufacturer Total Memory Shows the total amount of memory SDRAM installed on the printer Firmware Version e Firmware Shows the version number of the printer firmware e Engine Shows the version number of the printer engine e NIB Shows the version number of the Network interface lt Controller Option The item s appears when the controller option s is installed Printer Language Shows the version number of the printer driver language Options Shows the optional trays that you installed Paper Input Shows the settings made under the Paper Input menu P Reference For more information see p 36 Paper Input System Shows the settings made under the System menu Reference For more information see p 39 System PCL Menu Shows the settings you made under the PCL Menu Reference For more information see p 42 PCL Menu 37 38 Printer Fe
42. h the job from others CJ Up to 3 000 files can be stored in the Document Server No new files can be stored once 3 000 files are stored Even if less than 3 000 files are stored new files cannot be stored when afile to be stored contains more than 1 000 pages the total number of pages contained in files stored exceeds 9 000 the hard disk is full O The Document Server also stores files that scanned using the Automatic Doc ument Feeder ADF or exposure glass You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk For how to delete stored files see General Settings Guide O When using the hard disk for functions other than Document Server func tions you may be unable to store new files in the Document Server even if there are less than 3 000 files stored 11 12 Using the Document Server 3 Sample Print Locked Print Sample Print Use this function to print only the first set of a multiple set print job After you have checked the result remain ing sets can be printed or cancelled using the machine s control panel This can help in avoiding large amounts of misprints due to mistakes in the content or in the print settings amp Note O If the application has a collate op tion make sure that it is not select ed before sending a print job By default sample print jobs are auto matically collated by the printer driver If a collate option is select
43. hine lt When the machine is connected to the computer using the interface cable Confirm that machine port settings are correct For a parallel port connection port LPT1 or LPT2 should be set Windows 95 98 Me Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Details tab Check the Print to the following port box to confirm that the correct port is selected Windows 2000 Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Port tab Check the Print to the following port box to confirm that the correct port is selected Windows XP Professional Click the Start button and then click Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab Check the Point to the following port s box to confirm that the correct port is selected Windows XP Home Edition Click the Start button Control Panel Printers and Other Hardware and then Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab Check the Point to the following port s box to confirm that the correct port is selected Windows NT 4 0 Click the Start button point to Settings a
44. ifferent client computer will not be can celled in the above case Setting Up the Printer Driver and Cancelling a Print Job S Note O You cannot stop printing data already processed by the ma chine Because of this printing A may continue for a few pages after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop 10 A In 2 Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine s hard disk to edit and print as you want Limitation O Applications like PageMaker which use original drivers do not work with this function y Reference For more information about Document Server functions see General Settings Guide For information about how to access to Document Server from a client see the printer driver Help Note O When you use the Document Server the following functions can be selected using the machine s control panel Copies Collate e Duplex e Staple e Punch Paper selection Paper source tray paper type paper output tray Functions related to paper selection Cover sheets slip sheets chaptering O The above items are dimmed so you cannot set them from the Printer Proper ties dialog box when the Document Server is selected O You must enter a user ID using up to eight alphanumeric characters J You should enter Password and File Name to distinguis
45. ing see Specification General Settings Guide For printing method see the printer driver Help The stapling position will vary when using the PostScript 3 printer driver For more information see the PostScript 3 printer driver Help 47 48 Appendix Precaution on stapling 9 Limitation O Stapling can be done only with the optional finisher installed O Stapling cannot be done when paper is fed from the bypass tray O You cannot interrupt the current job with a job for another function requiring stapling or collating S Note CJ When the finisher is installed and when an output tray that cannot output us ing the staple function has been selected the paper will be output according to System Settings O If you cannot make staple settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help O When duplex printing is selected adjust staple positions to the binding direc tion O When the finisher is being used for another function s job for example a copy job printing will start after that job ends O When Top left slant or Top right slant staple is selected the machine tries to print slanted staple However if a slanted staple is mechanically impossible the machine staples horizontally or vertically CJ When setting Staple in the printer driver settings make sure
46. ing on 8 x 5 L7 O When jobs containing pages of various sizes have been set Rotating Collate will not work O Rotating Collate staple and punch functions cannot be combined Collate S Note O You can set collate or rotate in the RPCS printer driver If you cannot make Shift Collate even with the optional finisher installed options may not be set up correctly in the printer driver Correct option set tings in the printer driver For details see the printer driver Help O If Auto Continue occurs on the first set Collate will be cancelled CJ If forced printing occurs on the first set Collate will be cancelled O If a document with mixed paper sizes or sizes larger than A4 8 x 11 is set it will only be collated even if Rotating Collate has been selected O When Cover Slip Sheet or Chaptering has been selected Collate or Shift Col late will occur even if Rotating Collate has been selected O When Rotating Collate has been selected printing speed will be slower than with other collate functions O When setting Collate in the printer driver settings make sure that a collate option is not selected in the print settings of the application If a collate option is selected printing will not occur as intended Reference For information about paper sizes and the number of sets you can use Collate Rotating Collate and Shift Collate in every option see Copy Reference For printing methods
47. intable area by minimizing white space along the edges to 0 04 inches 1 millimeter e On e Off S Note O Default Off Default Printer Language You can set the default printer lan guage if the machine cannot find the printer language automatical ly e PCL PS S Note O Default PCL O PS appears only when the op tional PostScript 3 board is in stalled in the machine 4 Printer Features Host Interface 1 0 Buffer You can set the size of the I O Buffer Normally it is not neces sary to change this setting e 128 KB e 256 KB e 512 KB Note O Default 128 KB 1 0 Timeout You can set how many seconds the machine should wait before end ing a printjob If data from another port usually arrives in the middle of a print job you should increase the timeout period e 10 seconds e 15 seconds e 20 seconds e 25 seconds e 60 seconds Note O Default 15 seconds PCL Menu Orientation You can set the page orientation e Portrait Landscape Note O Default Portrait Form Lines You can set the number of lines per page e 5to128by1 Note O Default e Metric version 64 e Inch version 60 Font Source You can set the location of the de fault font e Resident e RAM e HDD Note O Default Resident O RAM and HDD can be selected only when fonts have been downloaded to the machine lt Font Number You can set the ID of the defau
48. ion such as copier function Wait until the other function has finished using the staple unit Toner is almost empty The toner has almost run out Replace the toner cartridge with a new one Unauthorized user access Print job has been cancelled Print job cancelled due to user restrictions Check the User Code permis sion condition The Machine Does Not Print The Machine Does Not Print Possible Cause Solutions Is the power on Confirm the cable is securely plugged into the power outlet and the machine Turn on the main power switch Is the machine online If not press Online on the display panel Does the printer function status indicator stay red If so check the error message on the display panel and take re quired action Is there a warning status or error message on the dis play panel If so check the error message or warning status on the display panel and take the required action Can you print a configura tion page If you cannot print a configuration page there maybe a machine malfunction Contact your sales or service representative See p 36 Printing the Configuration Page for printing a configu ration page Is the interface cable con nected securely to the ma chine and computer Are you using the correct interface cable Connect the interface cable securely If it has a fastener fasten it securely as wel
49. ker that use their own drivers do not work with this function g If you are using Mac OS X this functions cannot be used Configure the locked print in the properties of the printer driver Reference For details about configuring the PCL 6 5e or RPCS printer driver see the corresponding Help files BH Click OK in the application s print dialog box to start printing The locked print job is sent to the machine E On the machine s control panel press the Printer key to display the Printer screen a Q zu Osa c 2D x 1117 8x11 84x11 View Sample Print jobs View Locked Print jobs 18 Sample Print Locked Print A list of locked print files stored is displayed JUL 21 2008 12 33AM Locked Print jobs elect files The following will be also be dis played e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer 5 Select the file you want to print by pressing on it S Note CJ Press 4Prev or YNext to scroll through the list O Only one file can be selected at a time g Press Print The password screen is displayed Cancel u Enter the password using the number keys and then press OK The print confirmation screen is displayed S Note O A confirmation screen will ap pear if the password is not en tered correctly Press
50. l See Connecting the Machine Printer Reference 1 The type of interface cable you should use depends on the com puter Be sure to use the correct one If the cable is damaged or worn replace it See Connecting the Machine Printer Reference 1 Was the interface cable connected after the ma chine was turned on Connect the interface cable before turning on the machine Is the signal status satisfac tory when using wireless LAN in Infrastructure mode To check signal status press User Tools Counter on the display panel and then press System Settings on the display panel On the Interface Settings tab select IEEE 802 11b and then press Wireless LAN Signal If signal quality is bad move the machine to a location where signals can pass or remove objects that might block signals Note O You can check signal status only when using a wireless LAN in Infrastructure mode When using wireless LAN is the SSID correctly set Confirm on the machine s display panel that the SSID is correctly set See Interface Settings IEEE 802 11b Option General Settings Guide 25 26 Troubleshooting Possible Cause Solutions When using wireless LAN is the access point correctly set When using wireless LAN is the LED on the wireless LAN card lit or blinking Confirm access point settings when in Infrastructure mode De pending on the access point
51. lay Keys that appear on the machine s display panel Keys built into the machine s control panel Keys on the computer s keyboard 1 Setting Up the Printer Driver and Cancelling a Print Job Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties Changing default settings Do the taskbar click the Start button point to Settings and then click Printers The Printers window appears D oia the icon of the machine whose default you want to change E On the File menu click Proper ties The Printer Properties dialog box appears O Make the settings you require and then click OK S Note O With some applications the printer driver settings are not used and the application own settings are applied Making settings from an application To make settings for a specific appli cation open the Printer Properties di alog box from that application The following example describes how to make settings for the WordPad appli cation that comes with Windows 95 98 Me S Note O Actual procedures you should fol low to open the Printer Properties dialog box may vary depending on the application For more informa tion see the operating instructions that comes with the application you are using O Any settings you make in the fol lowing procedure are valid for the current application only On the File menu click Print The Print dialog box
52. lt font you want to use e 0to50 by 1 Note O Default 0 Printer Features Parameters KO lt Point Size You can set the point size you want to use for the selected font e 4 00 to 999 75 by 0 25 Note O Default 12 00 O This setting is effective only for a variable space font Font Pitch You can set the number of charac ters per inch for the selected font e 0 44 to 99 99 by 0 01 S Note O Default 10 00 O This setting is effective only for a fixed space font Courier Font You can select a courier font type e Regular e Dark S Note O Default Regular Symbol Set You can specify the set of print characters for the selected font The available options are as fol lows Roman 8 ISO L1 ISO L2 ISO L5 PC 8 PC 8 D N PC 850 PC 852 PC8 TK Win L1 Win L2 Win L5 Desktop PS Text VN Intl VN US MS Publ Math 8 PS Math VN Math Pifont Legal ISO 4 ISO 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 Note O Default Roman 8 iei eo Extend A4 Width You can extend the printing area width when printing on A4 sheet with PCL e Off e On Note O Default Off CJ When the setting is On the width will be 8 inches Append CR to LF When set to On a carriage return will be appended to each line feed CR CR LF CR LF FF CR FF e Off e On Note O Default Off Resolution You can set the print resolution in dots per inch e 300
53. me illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual S Note C Manuals provided are specific to machine type CJ Adobe Acrobat Reader is necessary to view the manuals as a PDF file CJ Two CD ROMs are provided e CD ROM 1 Operating Instructions for Printer Scanner e CD ROM 2 Scanner Driver amp Document Management Utilities lt General Settings Guide Provides an overview of the machine Italso describes System Settings such as paper trays and user codes settings Document Server functions and troubleshooting lt Network Guide PDF file CD ROM1 Describes procedures for configuring the machine and computers in a net work environment lt Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference Basic Features gt Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features gt Describes advanced functions and settings for key operators Printer Reference 1 Describes system settings and operations for the machine s printer function lt Printer Reference 2 PDF file CD
54. must be entered from the printer driver The print job is not cancelled even when the machine is switched to of fline status Even when the machine is offline printing is performed when Job Receive has been set in Signal Control in the System Settings menu Change the sys tem setting of Signal Control to Printer priority See User Tools System Settings General Settings Guide Photo images are coarse Fine dot pattern does not print Some applications lower print resolution Make the following settings with the printer driver Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver s dialog box See the printer driver Help Images are cut off or excess is print ed You may be using paper smaller than the size selected in the application Use the same size paper as that selected in the application If you cannot load paper of the correct size use the reduction function to reduce the im age and then print See the printer driver Help It takes too much time to complete a print job Photographs and other data intensive pages take a long time for the ma chine to process so simply wait when printing such data Changing the following settings with the printer driver may help to speed up printing PCL6 5e Select the lowest value for Resolution on the Print Quality tab in
55. nd then click Printers Click the icon of the machine On the File menu click Properties Click the Port tab Check the Print to the following port box to confirm that the correct port is selected Network connection Contact your network administrator 27 28 Troubleshooting Other Printing Problems Problem Causes Descriptions and Solutions The print on the entire page is fad ed If Toner Saver is selected in the Print Quality tab on the printer driver tab the entire page will be faded when printed See the printer driver Help are different The print smudg Settings for thick paper have not been made when printing on thick paper ES e PCL 6 5e and PostScript 3 Select Thick for Type on the printer driver Paper tab e RPCS Select Thick for Paper Type on the printer driver Print Settings tab When printing If the printer driver is configured to use the graphics command the graph graphics the out ics command from the machine is used to print putand the screen If you want to print accurately set the printer driver to print without using the graphics command See the printer driver Help Page layout is not as expected Print areas differ depending on machine used Information that fits on a single page on one machine may not fit on a single page of another ma chine Adjust the Printable area setting in the Printer Configurati
56. on dialog box on the Print Settings tab in the RPCS printer driver See the printer driver Help not come out as ex pected When using Win dows 95 98 Me Windows 2000 XP or Windows NT4 0 Auto Reduce En large print does not come out as expect ed Duplex printingis Duplex printing cannot be done with paper set in the bypass tray malfunctioning When using duplex printing make settings to use paper from a tray other than the bypass tray e Duplex printing cannot be done with thick paper OHP transparencies or labels specified as the paper type Specify another paper type Duplex printing cannot be done with a tray for which 1 Sided Copy has been specified as Paper Type on the System Settings menu Change the Paper Type setting for the tray to 2 Sided Copy on the System Settings menu See General Settings Guide When using Win Make sure the application s paper size and orientation settings match those dows 95 98 Me of the printer driver Windows 2000 If a different paper size and orientation are set select the same size and ori XP or Windows entation NT4 0 either com bined printing or booklet print does Other Printing Problems Problem Causes Descriptions and Solutions A print instruc tion was issued from the comput er but printing did not start User code management may have been set Ask the administrator about valid user codes To print the user code
57. ow to make set tings for the WordPad application that comes with Windows 2000 XP S Note O Actual procedures you should fol low to open the Print dialog box vary depending on the applica tion For more information see the operating instructions that comes with the application you are using O Any settings you make in the fol lowing procedure are valid for the current application only 1 On the File menu click Print The Print dialog box appears BH Select the machine you want to use in the Select Printer box Click the tab for which you want to change print settings Note O In Windows XP click Prefer ence to open the Printing Pref erence window El Make the settings you require and then click OK 4 Click OK to start printing Note O In Windows XP click Print to start printing Windows NT 4 0 Accessing the Printer Properties Changing default settings Printer Properties Limitation O Changing machine settings re quires Full Control access permis sion Members of Administrators Server Operators Print Operators and Power Users groups have Full Control permission by default When you set up options log on using an account that has Full Con trol permission o the taskbar click the Start button point to Settings and then click Printers The Printers window appears A click the icon of the machine whose default you want to change
58. porated IPS PRINT Printer Language Emulation Copyright92000 Oak Technology Inc All Rights Re served Ethernet is a registered trademark of Xerox Corporation UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited Bluetooth is a Trademark of the Bluetooth SIG Inc Special Interest Group and licensed to RICOH company limited Copyright O 2001 Bluetooth SIG Inc The Bluetooth Trademarks are owned by Bluetooth SIG Inc USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights in those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product name of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition The product name of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional The product name of Windows NT are as follows Microsoft Windows NT Server 4 0 Microsoft Windows NT9 Workstation 4 0 Microsoft Windows NT Workstation operating system Version 4 0 Notes So
59. r appears again call service representative An error occurred in the large capacity tray Turn off the main power switch wait five minutes and on again If the message ap pears again call your sales or service representative ISJLower Staple is almost empty There are a few staples re maining in the lower stapler Load in more staples NV RAM has a problem An error has occurred in the optional memory unit Turn off the main power switch and on If the message appears again call your sales Or service representative Output tray has been changed The output tray has been changed automatically Select the proper output tray Paper in duplex unit Open cover and remove paper There is a misfeed in the du plex unit Open the cover of the duplex unit and remove the misfed paper Paper in staple tray Open fin isher cover and remove pa per There is paper remaining in side the finisher Open the cover of finisher and remove the paper 23 24 Troubleshooting Messages Second messages Description Solution Parallel I F board has a prob lem An error has occurred in the parallel interface board Contact your sales or service representative Print overrun The image data has been thinned out due to image com pression Increase memory capacity When adding a memory mod ule to the machine contact your sales or s
60. require and then click OK Setting up for printing from an application Open the file you want to print 2 On the File menu click Print The Printer Features dialog box ap pears E Make sure that the machine is se lected in the Printer box 4 Make the settings you require and then click Print to start print ing Setting Up the Printer Driver and Cancelling a Print Job Cancelling a Print Job Windows Cancelling a Print Job Double click the printer icon on the Windows taskbar A window appears showing all print jobs currently queued for printing Check the current status of the job you want to cancel 2 Select the name of the job you want to cancel Eon the Document menu click Cancel Printing amp Note O In Windows XP click cancel on the Document menu O In Windows 95 98 Me 2000 or NT 4 0 you can also open the print job queue window by double clicking the machine icon in the Printers window and in Windows XP the Print ers and Faxes window 4 Press the Printer key on the ma chine s control panel O Press Job Reset on the display panel 2U 0 38 O48 O amp x11 11x17 85x11 85x14 8x1 1 View Sample Print jobs il View Locked Print Jobs 6 Press Reset Current Job or Reset All Jobs Job Reset or Reset has been pressed The following job has been suspended User ID 12
61. ser Tools Counter menu ap pears E Press Exit Y Note O You can also exit the User Tools Counter menu by press ing the User Tools Counter key Printer Features Parameters Canceling Menu Protect Press the User Tools Counter key on the control panel 2 Press Printer Features E Press Maintenance A screen for entering the access codes appears 4 Enter an access code using the number keys and then press OK 5 Press Menu Protect 6 Select Off and then press OK u Press Exit The User Tools Counter menu ap pears E Press Exit S Note O You can also exit the User Tools Counter menu by press ing the User Tools Counter key Temporarily canceling Menu Protect When you select the protected items in Printer Features a screen for enter ing the access codes appears When this happens enter the correct access codes using the number keys and then press OK Menu Protect is can celed temporarily Note O If you enter the correct access codes Menu Protect stays canceled while the Printer Features menu appears System Print Error Report You can select this to have an error report printed when a printer error or memory error occurs e Off e On Note O Default Off lt Auto Continue You can select this to enable Auto Continue When it is On printing continues after a system error oc curs e Off 0 minutes 1 minute e 5 minutes 10 min
62. t your sales or service representative Exceeded max capacity of document server Cannot stored Hard disk drive capacity ex ceeded storing to the docu ment server Delete files stored in the docu ment server or decrease the file size to be downloaded Exceeded max number of files of document server Can not stored Exceeded max number of pages of document server Cannot stored The maximum number of files stored in the document server has been exceeded The maximum number of pag es stored in the document server has been exceeded Delete files stored in the docu ment server Delete pages stored in the doc ument server or decrease the number of pages to be down loaded Exceeded Max stored files in sample print and locked print The maximum number of stored files has been exceeded during Sample Print or Locked Print Delete stored files or reduce file sizes Exceeded Max stored pages in sample print and locked print The maximum number of stored pages has been exceed ed during Sample Print or Locked Print Reduce the number of pages to be printed Exceeded Max pages Collate is incomplete The maximum number of pag es has been exceeded for colla tion Increase memory capacity When adding a memory mod ule to the machine contact your sales or service represen tative Finisher is in use for another function Please wait The finisher is in us
63. ted tray 1 Select the tray for form feed from those that appear on the control panel If you want to print after adding paper to the tray select the tray af ter loading the correct paper S Note O To load paper in the bypass tray see Setting Paper on the Bypass Tray Printer Reference 1 2 Press OK The machine prints using the se lected tray S Note O If a tray with a small paper size is selected the print job may be cut short or other problems may occur Canceling the form feed E Press Job Reset Delete the stored print job and then cancel form feed Error amp Status Messages on the Display Panel lt Status messages Message Status Hex Dump Mode In Hex Dump mode the machine receives data in hexadecimal format Turn off the machine after printing and then turn back on Offline The machine is offline Set the machine online by pressing On line on the display panel to start printing Please Wait The machine is readying the development unit Wait for a while Printing The machine is printing Wait for a while Ready The default ready message The machine is ready for use No action is required Resetting Job The machine is resetting the print job Wait until Ready ap pears on the display panel Waiting The machine is waiting for the next data to print Wait for a while lt Alert messages Messages Second messages
64. that a collate op tion is not selected in the print settings of the application If a collate option is selected in the application printing will not occur as intended O Be sure to set paper size and orientation in the printer driver when stapling Depending on the software you are using print settings may not be saved and the printed result may not be as expected CJ When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam Ifthe paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred If the paper jam occurred in the machine printing will restart from the page where the paper jam occurred O Even if the paper jam occurred in the machine the error will not be cleared unless the cover of the finisher is opened and closed Staple O Staple printing will be cancelled under the following conditions If the number of staple jobs exceeds maximum For information about the maximum number see Specification General Settings Guide If a paper size that cannot be stapled is selected For information about pa per sizes that can be stapled see Specification General Settings Guide If a paper type that cannot be stapled is selected The paper types that can be stapled are plain and recycled Labels thick paper and OHP transparencies
65. the printer driver Help gt Limitation O This function is available with the PCL printer driver only O If Document Server is selected under Job Type User Defined Page cannot be used O If User Defined Pages is selected under Paper Layout and Duplex cannot be selected GCPY500E Specifications Specifications This section contains the electrical and hardware specifications of the machine including information about the options Component Specifications Resolution PCL 6 600 dpi PCL 5e 300 dpi 600 dpi RPCS 200 dpi 300 dpi 600 dpi PostScript 3 300 dpi 600 dpi Printing speed 35 ppm 45 ppm A4D 8 x 11 J plain paper Note O Printing speeds depend on the machine Check which type of machine you have See General Settings Guide Interface Standard e IEEE 1284 parallel interface Note O Use a standard 36 pin printer cable not longer than 3 meters 10 feet e Ethernet interface 100 BASE TX 10BASE T Option e IEEE 1394 interface e IEEE 802 11b wireless LAN interface e USB 2 0 interface e Bluetooth interface Network protocol TCP IP IPX SPX NetBEUI AppleTalk Printer language Standard PCL 6 PCL 5e RPCS Option PostScript 3 Fonts PCL 6 5e Afga Monotype Font Manager 35 Intellifonts 10 TrueType fonts and 1 Bitmap font Font Manager available PostScript 3 136 fonts Type 2 24 Type 14 112
66. to delete by pressing on it Note CJ Press 4Prev or YNext to scroll through the list O Only one file can be selected at a time O press Delete The delete confirmation screen will be displayed D Press Yes to delete the file After the file has been deleted the screen will return to the file list screen amp Note O If you do not want to delete the file press No Checking the Error Log If a file could not be stored you can check the error log on the control pan el 9 Limitation O The error log displays only the 20 most recent entries If the power is turned off the log is deleted Press the Printer key to display the Printer screen E Press View Sample Print jobs JUL 21 2008 12283 4M U zu O38 5 hix 1117 8x11 View Locked Print jobs ime Show Emor Log OPORI234 09 09 18 34 27 HIJK1234 09 09 18 32 6 MR ABCDI234 03 08 18 30 3 Di Lun 7 Lese Tee 1 D 16 Sample Print Locked Print Note CJ Press 4Prev or WNext to scroll through the error files O Press Exit after checking the log O To print files that appear in the error log resend them after stored files in the machine have been printed or deleted Locked Print Locked Print Use this function to maintain privacy when printing confidential docu ments on the machine over a shared network Usu
67. tries If the power is turned off the log will be deleted 1 Press the Printer key to display the Printer screen E select View Locked Print jobs E Press Show Error Log A list of error log is displayed amp Note CJ Press APrev or WNext to scroll through the error files O Press Exit after checking the log O To print files that appear in the error log resend them after stored files have been printed or deleted 20 Sample Print Locked Print Form Feed This section gives instructions on op eration when the machine does not have a tray for the selected paper size or type or when paper loaded in the machine has run out Limitation O The tray cannot be changed if the following functions are set for it e Staple e Punch Duplex Print to a tray that does not support duplex printing Cover Sheet Front Back Covers e Slip Sheets Chaptering Chapter Slip Sheets S Note O If form feed is selected for a tray with the following settings you can change the tray by canceling the settings e Staple e Punch O If Auto Continue is selected the form feed paper is printed after a set interval See p 39 System If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution mes sage appears If this message appears do one of the following Print using a selec
68. upply Non power supply Cable Power repeated IEEE 1394a 2000 compliant IEEE 802 11b Interface Kit Type B lt Transmission spec Based on IEEE 802 11b wireless LAN lt Protocol TCP IP NetBEUL IPX SPX AppleTalk S Note O SmartNetMonitor and Web browser are supported lt Data transfer speed Auto select from below speed 1Mbps 2Mbps 5 5Mbps 11Mbps Frequency range e Inch version 2400 2497 MHz 1 11 channels e Metric version 2400 2497 MHz 1 13 channels Transmittable distance 1Mbps 400 m 2Mbps 270 m 5 5Mbps 200 m 11Mbps 140 m 1 These figures are a guideline for outdoor use In general the transmittable dis tance indoors is 10 100 m depending on environment Transmission mode 802 11 Ad hoc Ad hoc and Infrastructure mode 65 66 Appendix USB2 0 Interface Board Type A lt Transmission spec Based on USB 2 0 lt Data transfer speed High Speed 480 Mbps Full Speed 12 Mbps lt Supported operating system Windows 98 SE Me Windows 2000 XP Mac OS 9 x Mac OS X Classic mode Note O This USB 2 0 interface board is compatible with devices that support USB 1 1 O For Windows 98 SE Me make sure to install USB Printing Support includ ed on the CD ROM that comes with this machine When USB 2 0 is used with Windows 98 SE Me only a speed equal to that of USB 1 1 is possible O Macintosh supports only the standard USB port PostScript 3 Unit Type 2045
69. using a Windows operating system printer driver settings override those set using the display panel Set the desired input tray using the printer driver See the printer driver Help Solid lines are printed as broken lines Make the following settings with the printer driver Change the Dithering setting under the Image Adjustments tab in the Change User Settings dialog box under the Print Quality tab in the RPCS printer driver s dialog box See the printer driver Help Optional compo nents connected to the machine are not recognized when using Win dows 95 98 Me Windows 2000 XP and Windows NT 4 0 You have to configure the option setup in printer properties when bidirec tional transmission is not enabled See the printer driver Help Images are print ed in the wrong The feed orientation you selected and the feed orientation selected in the printer driver s option setup might not be the same Set the machine s feed is different from the image on the computer s dis play orientation orientation and the printer driver s feed orientation accordingly See the printer driver Help The printed image With certain functions such as enlargement and reduction the layout of the image might be different to that on the computer display You might have selected to replace True Type fonts with machine fonts in the printing process To print an image similar to the image on th
70. utes e 15 minutes Note O Default Off lt Memory Overflow You can select this to have the memory overflow error report printed Not Print Error Report Note O Default Not Print Job Separation You can enable Job Separation e On e Off Note O Default Off O This menu appears only when the optional finisher is installed A0 Printer Features KO Memory Usage You can select the amount of mem ory used in Font Priority or Frame Priority according to paper size or resolution e Font Priority This setting uses memory for registering fonts e Frame Priority This setting uses frame memory for high speed printing S Note O Default Frame Priority Duplex You can select to have print on both sides of each page e Off e Short Edge Bind Long Edge Bind Note O Default Off Copies You can set the number of sets of prints This setting is disabled if the number of pages to print has been specified with the printer driver or a command e 1to999 by 1 Note O Default 1 Edge Smoothing You can set this to enable Edge Smoothing e On e Off S Note O Default On O If Toner Saving is set to On Edge Smoothing is ignored even if it is set to On iei d Toner Saving You can this to enable Toner Sav ing e On e Off Note O Default Off Printer Language Normally the machine should be set to Auto If the printer language cannot be dete

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