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Canon imageCLASS 2300N Owner's Guide

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1. 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK press OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING Q2 COPY SETTINGS a FAS SETTINGS ADDITIONAL FUNCTION 04 ADD REGISTRATION The FAX SETTINGS menu appears 5 8 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK c pressos OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo OT SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears Specifying Mail Basic Items 3 17 Setting Up a Mail Account B Setting Up a Mail Account B F3 dms 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING gt gt press OK aun dd at OK gt SELECT AN ITEM The MAIL USER SETTING menu appears F3 c 2 Press F3 V or F4 A to highlight 08 PORT NO gt press F4 OK c 2 LOK OK SELECT AN ITEM 05 RETRY m 08 RETRY INTERVAL Of TIME ZONE SETTING The PORT NO port number menu is displayed and 01 SMTP TX is highlighted OK Press OK SELECT AN ITEM 02 POPS RX a The display for entering the port number for SMTP TX appears F2 e Press F2 or F3 to specify a port number press F3 OK The PORT NO menu returns 3 18 Specifying Mail Basic Items F3 c F4 icd OK F2 F3
2. om sean enim 06 TX TIME SETTNG If you specify the transmission start time 00 00 to 23 59 the document stored in the memory will be transmitted at that specified time 07 SENDER NAME If you register the sender name documents will be transmitted with the registered sender name attached An asterisk indicates the default setting Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION 2 Press F3 V or F4 A to highlight 04 ADD F4 REGISTRATION gt gt press OK e press ON OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AN ITEM COMMON SETTINGS COPY SETTINGS Fax SETTINGS ADDITIONAL FUNCTION id AOD REGISTRATION 2 lul The ADD REGISTRATION menu appears 5 3 Press F3 V or F4 A to highlight 01 1 TOUCH SPD F4 DIAL gt or 02 CODED SPD DIAL gt press OK gt Or lt gt gt p OK EUN SELECT AN ITEM Q2 CODED SPD DIAL 3 GROUP DIAL oo The display for selecting the type of destination for One Touch or Coded Speed Dialing appears Registering Destinations FTP Server 4 23 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B F3 lt NOTE Group Dial can only register
3. press 0K OK Each time you press gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 5 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK wai p OK OK SELECT AN ITEM PRINTER SETTINGS FILE SETTINGS oo eTSTEM SETTINGS The LAN SETTINGS menu appears Specifying Mail Basic Items 3 9 Setting Up a Mail Account B Setting Up a Mail Account B F3 dms 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING gt gt press OK e dd CA OK gt SELECT AM ITEM The MAIL USER SETTING menu appears F3 c Press F3 V or F4 A to highlight 04 CHECK INTERVAL F4 gt press OK pe press Tong OK SELECT AM ITEM 01 SMTP SERVER m 02 POPS SERVER 03 EMAIL RA PROTOCOL Od CHECK INTERVAL The display for entering the check interval time appears F2 c 2 Press F2 or F3 4 to specify an interval in minutes for F3 eriodically checking mail press OK E p y g press OK E CHECK INTERVAL The MAIL USER SETTING menu returns NOTE e You can specify an interval from O to 60 minutes e You can specify an interval using the numeric keys e f you specify the interval to 0 the machine will not periodically check mail Therefore to receive mail you would have to receive them manually Reset 7
4. Setting Up a Mail Account B press OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING g2 COPY SETTINGS a The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt press OK SELECT AN ITEM 05 PRINTER SETTINGS 0E FILE SETTINGS oo OF SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears Setting to Receive Mail Via a POP3 Server 3 47 Setting Up a Mail Account B F3 Press F3 V or F4 A to highlight 02 E MAIL ADD F4 SETTNG gt gt press OK a presses OK C SELECT AN ITEM 07 MAIL USER SETTING The display for highlighting a mail address appears F3 c 2 Press F3 V or F4 A to highlight any number under F4 which you register a mail address press OK diable preso OK MAIL ACCOUNT 07 NOT REGISTERED SE 02 NOT REGISTERED 03 NOT REGISTERED 0d HOT REGISTERED The E MAIL ADD SETTNG menu appears F3 E Press F3 V or F4 A to highlight 02 POP3 SETTINGS gt F4 ress OK a Bresse OK A SELECT AN ITEM 01 SMTP SETTINGS The POP3 SETTINGS menu appears lt 01 POP3 ACCOUNTS is highlighted OK Press OK SELECT AN ITEM The display for entering the POP3 account name appears 3 48 Setting to Receive Mail Via a POP3 Server e ABC DEF 006 GHI JKL MNO OOO PRS TUV WXY ooo OPER SYMBOLS OOGO
5. Specifying a Host Name This section describes how to specify a Host Name Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM a 01 COMMON SETTINGS Q2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION Setting the Network F3 2 Press F3 V or F4 A to highlight lt 06 SYSTEM F4 SETTINGS gt gt press OK press po OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM O39 FAA SETTINGS 04 ADD REGISTRATION a The SYSTEM SETTINGS menu appears 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Heference Guide F3 Ss 3 Press F3 V or F4 A to highlight 03 NETWORK F4 SETTINGS gt press OK E gt p OK OK SELECT aN ITEM 01 SYS ADMIN INFO g2 DEPT IO MAHAGEMHT oo The NETWORK SETTINGS menu appears F3 Es 4 Press F3 V or F4 A to highlight 07 HOST NAME gt F4 ress OK c press 12 OK SELECT AN ITEM 04 DEFAULT GATEWAY 05 ONS SERVER ADD ooo OE ONS DYNAMIC SET NETWORK SETTINGS 07 HOST HAME The display for entering the host name appears Setting the Network 2 15 Setti
6. a 02 E MAIL ADD SETTNG The MAIL USER SETTING menu appears F3 c 2 Press F3 V or F4 A to highlight 02 POP3 SERVER gt F4 ress OK a press IONS OK SELECT AN ITEM Q1 SMTP SERVER mE 02 POPS SERVER D3 EMAIL Rx PROTOCOL 04 CHECK INTERVAL The display for entering the POP3 server address appears QOO Input a POP3 server address using the numeric keys gt press 5 5 OK Q 5 For details on how to input characters see Chapter 2 Basic Operations in the Ge o Reference Guide OK POPS SERVER The MAIL USER SETTING menu returns 3 6 Specifying Mail Basic Items lt NOTE You can input an IP address as well as a POPS server address Reset 7 Press Reset to return to the Basic Features screen Specifying a Mail Reception Protocol Specify whether the machine is to receive I Fax via an SMTP server or a POPS server 2 NOTE The default setting is POPS Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS g2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 2 Press F3 V or F4 A to highlight 03 FAX SETTINGS gt F4 ress OK press OK OK Each time you press 35 V or lt gt A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS a The FAX SETTINGS menu appears Specifying Mail Basic
7. OK F2 F3 OK Reset lt NOTE 8 e You can specify a port number from 00001 to 65535 e You can specify a port number using the numeric keys Press F3 V or F4 A to highlight 02 POP3 RX gt or 03 SMTP RX gt gt press OK O If you highlight lt 02 POP3 RX gt I The display for entering the port number for POP3 RX appears LI Press F2 or F3 to specify a port number gt press OK The PORT NO menu returns lt NOTE e You can specify a port number from 00001 to 65535 e You can specify a port number using the numeric keys O If you highlight lt 03 SMTP RX gt I The display for entering the port number for SMTP RX appears LI Press F2 or F3 to specify a port number gt press OK The MAIL USER SETTING menu returns lt NOTE 9 e You can specify a port number from 00001 to 65535 e You can specify a port number using the numeric keys Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 19 Setting Up a Mail Account B Specifying the Maximum Reception Data Size Specify the maximum reception data size in kilobytes 2 NOTE The default setting is 1000 KB Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4
8. A the next or previous menu option becomes highlighted SELECT AN ITEM 03 FAX SETTINGS 04 ADD REGISTRATION a 05 TIMER SETTINGS ADDITIONAL FUNCTION OE SYSTEN SETTINGS The SYSTEM SETTINGS menu appears 4 2 Checking Settings F3 F4 OK F3 F4 OK F4 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide 3 Press F3 V or F4 A to highlight lt 03 NETWORK SETTINGS press OK SELECT AM ITEM 01 S43 ADMIM INFO Q2 DEPT 10 MAMABEMHT oo The NETWORK SETTINGS menu appears gt press OK SELECT AN ITEM 06 ONS DYMAMIDC SET q 07 HOST NAME 08 DOMAIN HAME NETWORK SETTING 09 VIEW IP ADDRESS Press F3 V or F4 A to highlight 09 VIEW IP ADDRESS gt The currently operating IP address subnet mask default gateway and such are displayed Check the settings press F4 OK You can view different settings by pressing V or A VIEW IP ADDRESS IP ADDRESS 132 158 203 042 Qoo OOO 067 192 SUBHET MASE The NETWORK SETTINGS menu returns 6 Press Reset to return to the Basic Features screen Checking Settings 4 3 Checking Settings and Registering Destinations gt Checking by the User Data List You can chec
9. CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road 09 01 06 Singapore 079906 CANON HONGKONG CO LTD 9 F The Hong Kong Club Building 3A Chater Road Central Hong Kong FA7 4558 010 022003NF CANON INC 2003 PRINTED IN JAPAN
10. Press Reset to return to the Basic Features screen 3 10 Specifying Mail Basic Items Specifying the Number of Retries Specify the number of retries for reconnecting to the network after failure 2 NOTE The default setting is 2 times Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK press 0K OK Each time you press gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 5 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK wai p OK OK SELECT AN ITEM PRINTER SETTINGS FILE SETTINGS oo eTSTEM SETTINGS The LAN SETTINGS menu appears Specifying Mail Basic Items 3 11 Setting Up a Mail Account B F3 a 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING press OK mt Bress qm Ime SELECT AN ITEM ooo The MAIL USER SETTING menu appears F3 b nd 5 Press F3 V or F4 A to highlight 05 RETRY gt gt press F4 OK E OK OK SELECT AN ITEM 02 POPS SERVER 03 EMAIL RX PROTOCOL oOooo MAIL USER SETTI
11. The destination name is registered and the FTP SERVER menu returns 03 LOGIN NAME gt is highlighted NOTE e For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide e You can input up to 16 characters in the ALPHA INPUT or NUMBER INPUT mode Registering Destinations FTP Server 4 19 Checking Settings and Registering Destinations gt OK 10 Press OK SELECT AN ITEM 01 FIP SERVER MAME g2 HUME FTP SERVER 04 PASSWORD oOoooo The display for entering the login name appears 11 Input a login name using the numeric keys press OK LOGIN NAME x JOHN ASCII INPUT MODE The FTP SERVER menu returns 04 PASSWORD is highlighted lt NOTE e For details on how to input characters see Chapter 2 Basic Operations in the Heference Guide e You can input up to 60 characters in the ALPHA INPUT or NUMBER INPUT mode OK 12 Press OK SELECT AN ITEM 01 FIP SERVER NAME 12 MAME O3 LOGIN HAME FTP SERVER Cd PASSWORD OoOoooo Checking Settings and Registering Destinations The display for entering the password appears OO 13 Input a password using the numeric keys press OK C Pace NORD OY DOS 123456788088 ASCII The FTP SERVER menu returns 4 20 Registering Destinations FTP Server lt 05 UPLOAD DIRECTORY gt is highlighted OK 14 Press OK SELECT AN ITEM 12 HAME o LOGIN HAME 04 PA
12. ooo The display for highlighting a registration number appears SS 5 Press F3 V or F4 A to highlight any registration number F4 for one touch speed dialing or coded speed dialing press c 2 OK If a number has already been registered the name and phone number of the destination will be displayed SELECT THE MEMORY NUMBER 01 NATALIE SMITH g2 BILL Checking Settings and Registering Destinations B 03 JOHN BARRISTER FTP SERVER 04 NOT REGISTERED The FTP SERVER menu appears 01 FTP SERVER NAME gt is highlighted OK 6 Press OK SELECT AM ITEM g2 HAME ga LOGIN HAME oOoooo 4 18 Registering Destinations FTP Server e ABC DEF QOO GHI JKL MNO OO PRS TUV WXY OJOJO OPER SYMBOLS OOGO OK OK ABC DEF OO GHI JKL MNO OO PRS TUV WXY ooo OPER SYMBOLS OOG OK The display for entering the FTP server name appears Input an FTP server name using the numeric keys press OK FTP SERVER HAME ASCII INPUT MODE The FTP SERVER menu returns 02 NAME gt is highlighted NOTE You can also input an IP address for the FTP server instead of an FTP server name Press OK SELECT AN ITEM 01 FTP SERVER NAME ooooo g2 H i ME 03 LOGIN HAME FIP SERVER 04 PASSWORD The display for entering the name appears Input a destination name using the numeric keys press OK ENTER NAME UP TO 16 CHARACTERS ope ALPHA INPUT INPUT MODE
13. A to highlight 01 SMTP SETTINGS gt press OK SELECT AN ITEM 01 oOoooo SMTP SETTINGS The SMTP SETTINGS menu appears lt 01 MAIL ADD From gt is highlighted lt NOTE 02 POP3 SETTINGS is to be highlighted to receive mail via a POP3 server See Setting to Receive Mail Via a POP3 Server on p 3 47 Registering a Mail Address 3 35 Setting Up a Mail Account B OK 7 Press OK SELECT AN ITEM 07 MAIL ADD From 02 NAME oOooooo SMTP SETTINGS go OPTIONAL SETTING The display for entering the e mail address appears 8 Input a mail address using the numeric keys press OK Input Example system europe com O O For details on how to input characters see Chapter 2 Basic Operations in the Ge o Reference Guide OK ENTER E MAIL ADDRESS sysTtembbeurope com ASDTI INPUT MODE The SMTP SETTINGS menu returns 02 NAME gt is highlighted Setting Up a Mail Account OK 9 Press OK SELECT AN ITEM 01 MAIL ADD From g2 HAME oOooooo SMTP SETTINGS OQ OPTIONAL SETTING The display for entering the name appears OOG 10 Input a name using the numeric keys gt press OK QUO Input Example R LOUIS O O For details on how to input characters see Chapter 2 Basic Operations in the X 0 Reference Guide OK HAME iir ALPHA INPUT INPUT MODE 3 36 Registering a Mail Address OK Reset The SMTP SETTINGS menu returns Th
14. A to highlight lt 03 FAX SETTINGS gt Setting Up a Mail Account E F4 ress OK press OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK p OK OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo T SYSTEM SETTINGS Fax SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 3 20 Specifying Mail Basic Items F3 F4 OK F3 F4 OK F2 F3 OK Reset 4 Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AM ITEM ooo The MAIL USER SETTING menu appears Press F3 V or F4 A to highlight 09 MAX RX DATA SIZE gt press OK SELECT AM ITEM 06 RETRY INTERYAL casa Qf TIME ZONE SETTING o PORT HO MAIL USER SETTING 09 Way BY DATA SIFE bl The display for entering the maximum reception data size appears Press F2 or F3 to input the maximum reception data size in kilobytes press OK E M x RX DATA SIZE TOOORB The MAIL USER SETTING menu returns NOTE e You can specify the maximum reception data size from O to 9999 e f you specify OKB the maximum reception data size will be inactive there would be no limit
15. A DOCUMENT READY 02709200 MON 11 52 STANDARD STANDARD TEAT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING 5 8 Transmitting to an FTP Server lt NOTE To specify a sender name open all three one touch speed dialing panels then press TTI Selector and select a sender name When you do not specify a sender name the mail will be sent under the sender name registered in 01 01 y 4 Specify an FTP server destination with one touch speed s3 dialing coded speed dialing or access code Coded MORTE ETHE c 02 03 2000 FTP SERVER SYSTEM FTP STANDARD s TAHOARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BOOK SENDING lt NOTE You cannot specify an FTP server destination using the numeric keys Start 5 Press Start Co The machine scans the document lt NOTE To cancel transmitting press 2 gt Stop while scanning the document or while on standby for transmitting You cannot cancel while transmitting even lf you press Stop Transmitting to an FTP Server 5 9 Transmission and Reception a N b N N Typ Dand Usage of Memory Boxes You can use the Relay Box and Transfer Box with l Fax transmission and reception and FTP transmission The use of these memory boxes is the same as that of normal fax functions See Chapter 6 Memory Features in the Facsimile Guide 2 NOTE e The destination can receive mail from either other facsimiles or other l Fax compatible f
16. BBBB consecutive number of attached file e If you highlight 02 FIXED a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format CCCC tif CCCC file name you input elf you highlight 03 FIXED TX TIME a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format CCOXXXX tif CCC file name you input XXXX Year Month Time Minutes Second 4 26 Registering Destinations FTP Server OK F3 F4 OK OK 12 Press OK SELECT AN ITEM 01 ACCESS CODE Q2 PUT FILE HAME 03 IMAGE FORMAT OPTIONAL SETTING O4 CONTROL PORT NO oOoooooo The IMAGE FORMAT menu appears 13 Press F3 V or F4 A to highlight the image format to be attached to an e mail press OK SELECT AM ITEM 01 PDF 02 TIFF MMR ga TIFF MR oOooooooo The OPTIONAL SETTING menu returns lt 04 CONTROL PORT NO gt is highlighted 14 Press OK SELECT AN ITEM 01 ACCESS CODE Q2 PUT FILE HAME oOoooooo 03 IMAGE FORMAT OPTIONAL SETTING 04 CONTROL PORT HO The display for entering the control port number appears Registering Destinations FTP Server 4 27 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B F2 aiam 15 Press F2 or F3 4 to decrease or increase for specifying F3 a
17. SVECIVINGre Mel VNMCIVOlits anc TND AA AAA AAA 3 13 opeci Ing the TIM ZoNe usd A aoa ee RN eee a 3 15 SIgec IP AIO o PONUDE paras Pade te rd oe Oa Ae e Nob eS Sa eRe 3 17 specifying the Maximum Reception Data Size o o o ooooooooooo 3 20 opecilving ihe Transmission MOS ax a atra rte at 3 22 Specifying if Received Text is to be Printed vier IER EIS Eee bie Se Gn REST 3 24 specifying How to Handle a Large Size E Mail eee 3 26 Specifying How to Handle Error Mall e etm eR eR e eo Reds 3 28 opecitying a Mail Address Foma 22232 tre Ex Ex Erg eX RE De ESO eS nea a e 3 30 Specifying Mail Header Printing 2 neto d oae hom bond tte e AR CE o oe Recon tur ia 3 32 Registering a Mail Address ec ees 3 34 Specifying Optional Settings for Transmitting Mail o ooooooooo 3 38 Setting to Receive Mail Via a POP3 Server 0 0 0 ees 3 47 3 1 Setting Up a Mail Account E specifying Mail Basic Items This section describes procedures for specifying I Fax transmitting and receiving conditions You can specify the following items in MAIL USER SETTINGS om Been eg on SMTP SERVER negara SMTP sereracuess 52 POS SERVER hegsiora POPE senerare 04 CHECK INTERVAL Specifying a checking interval in 0 60 minutes of POP3 mail 0 05 RETRY Specifying the number of retries to 0 5 reconnect to the network after 2 failure 06 RETRY INTERVAL Specifying a retry int
18. e You can specify the maximum reception data size using the numeric keys 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 21 Setting Up a Mail Account B Specifying the Transmission Mode Specify the transmission mode of I Fax 2 NOTE The default setting is SIMPLE MODE Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt Setting Up a Mail Account E F4 ress OK press OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK p OK OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo T SYSTEM SETTINGS Fax SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 3 22 Specifying Mail Basic Items 4 Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AM ITEM 0 MAIL USER SETTING E EIE Q2 E MAIL ADD SETTHR LAN SETTINGS The MAIL USER SETTING menu appears 5 Press F3 V or F4 A to h
19. press OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM COMMON SETTINGS COPY SETTINGS FRA SETTINGS i ADD REGISTRATION a The ADD REGISTRATION menu appears Press F3 V or F4 A to highlight 01 1 TOUCH SPD DIAL gt or 02 CODED SPD DIAL gt gt press OK SELECT AN ITEM Q2 CODED SPD DIAL lo GROUP DIAL oo The display for selecting the type of destination for One Touch or Coded Speed Dialing appears NOTE Group Dial can only register previously registered One Touch and Coded Speed Dial destinations Press F3 V or F4 A to highlight 02 E MAIL ADDRESS gt gt press OK ocreen Example Registering a mail address for one touch speed dialing SELECT AN ITEM 01 TEL REGISTRATION ooo The display for highlighting a registration number appears 4 10 Registering Destinations Mail Addresses F3 F4 OK F3 F4 OK F3 F4 OK F3 F4 OK 5 Press F3 V or F4 A to highlight any registration number for one touch speed dialing or coded speed dialing press OK If the number has already been registered the name and phone number of its destination will be displayed SELECT THE MEMORY HUMBER E MAIL ADDRESS 01 HATALIE SMITH 2 HOT REGISTERED 13 HOT REGISTERED 04 HOT REGISTERED The E MAIL ADDRESS menu appears 6 Press F3 V or F4 A to highlight lt 03 OPT
20. you can also register the following transmitting conditions em Gee pn semg 01 ACCESS CODE Hegister a 2 to 5 digit access code 2 to 5 digit so that you can easily specify a destination when transmitting 02 TX MODE Specify whether transmission SIMPLE MODE E MAIL mode will be SIMPLE MODE MODE adhering to the common I Fax standard or E MAIL MODE in which you can select one of four image formats 03 TX FILE NAME Specify whether transmitting file AUTO FIXED FIXED names will be automatically given TX TIME as communication administrative number consecutive number AUTO your input name FIXED or your input name transmission starting time FIXED TX TIME 04 TX TIME SETTNG If you specify the transmission start 00 00 to 23 59 time the document stored in the memory will be transmitted at the specified time 05 SENDER NAME If you register the sender name documents will be transmitted with the registered sender name attached An asterisk indicates the default setting Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM a Registering Destinations Mail Addresses 4 9 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B 2 Press F3 V or F4 A to highlight 04 ADD F4 c OK F3 F4 OK REGISTRATION gt gt
21. 3 Transmission and Reception a Start 6 Press Start The machine scans the document lt NOTE e To cancel transmitting press gt Stop while scanning the document or while on standby for transmitting You cannot cancel while transmitting even if you press Stop e f the machine fails to transmit due to transmitting error etc it will retransmit for the number of times specified in RETRY of the MAIL USER SETTING menu In this case the retry interval will be as specified in RETRY INTERVAL of the MAIL USER SETTING menu For specification details of Retry and Retry Interval see Specifying Mail Basic Items on p 3 2 Manual I Fax Transmitting This section describes the basic procedure to transmit mail manually by using the numeric keys For sequential broadcasting specify mail addresses to register in a mailing list using the numeric keys Mail will be sequentially transmitted to the mail addresses registered in the mailing list You can also broadcast mail by specifying multiple mail addresses using the numeric keys instead of using a mailing list Press FAX The fax indicator lights and the Fax Basic Features screen appears Transmission and Reception a AI PRESO TO SEND OO 2003 MON 10 15 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING Line Mail 2 Press Line Mail to display lt I FAX gt UU PESO TO SEND 022032005 MON 11 52 STANDARD s TAMDAR
22. 3 13 Setting Up a Mail Account B Setting Up a Mail Account B F3 dms 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING press OK press S OK c SELECT AN ITEM The MAIL USER SETTING menu appears F3 E Press F3 V or F4 A to highlight 06 RETRY INTERVAL F4 press OK om presen OK SELECT AN ITEM 03 EMAIL RX PROTOCOL Re 04 CHECK INTERVAL Q5 RETRY The display for entering the retry interval appears F2 O Press F2 or F3 to specify a retry interval in minutes F3 press OK presses EM RETRY INTERVAL The MAIL USER SETTING menu returns NOTE e You can specify a retry interval from 1 to 60 minutes e You can specify a retry interval using the numeric keys Reset 7 Press Reset to return to the Basic Features screen 3 14 Specifying Mail Basic Items Specifying the Time Zone Specify the time zone of the machine Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK pressus OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING Q2 COPY SETTINGS a The FAX SETTINGS menu appears 3 Press
23. 9 Specifying a DNS Server Address lille 2 11 Specifying DNS Dynamic Setting 2 2 13 Specifying a Host Name 0 0c eer 2 14 Specifying a Domain Name 0 00 eee ee 2 16 Chapter 3 Setting Up a Mail Account Specifying Mail Basic Items 00 0 es 3 2 Registering an SMTP Server 00 ccc eee eee eee 3 3 Hegislering a POPS SE WO a5 9 9x ide diea or Beane EA 3 5 Specifying a Mail Reception Protocol llle 3 7 Specifying a POP3 Mail Check Interval ooooooooo o 3 9 Specifying the Number of Retries o oooooooomonno 3 11 Specifying a Retry Interval lllo 3 13 Specifying the Time Zone 0 cee eee eae 3 15 Specifying a Port Number 0 000 3 17 Chapter 4 Chapter 5 Chapter 6 Specifying the Maximum Reception Data Size ooo 3 20 Specifying the Transmission Mode 0 0000 cece eee no 3 22 Specifying if Received Text is to be Printed o ooooooo 3 24 Specifying How to Handle a Large Size E Mail 3 26 Specifying How to Handle Error Mail o o ooooo 3 28 Specifying a Mail Address Format cece eee eee 3 30 Specifying Mail Header Printing llle 3 32 Registering a Mail Address 0 00 eee es 3 34 Specifying Optional Settings for Transmitting Mail 3 38 Setting to Receive
24. Dialing 4 17 Registering Mail Addresses 1 3 4 5 Coded Speed Dialing 4 5 One Touch Speed Dialing 4 5 Registering Mail Destinations 4 5 Relay Box 5 10 Retransmit 5 4 5 5 RETRY 3 2 RETRY INTERVAL 3 2 Retry Interval 3 13 RX CONFIRMATION 3 38 RX TEXT PRINT 3 2 6 14 Index S SENDER NAME 4 23 Sequential Broadcasting 5 2 5 4 SMTP 1 2 6 11 SMTP RX 3 19 SMTP SERVER 3 2 SMTP Server 3 3 SMTP TX 3 18 Subnet Mask 2 7 6 12 T TCP IP 6 12 TIFF 1 2 6 12 Time Zone 3 15 TIME ZONE SETTING 3 2 Timer 1 2 Transfer Box 5 10 Transmission Format of Text 6 4 Transmission Mode 1 2 3 22 Transmitting Fax 5 2 Access Code 5 2 Coded Speed Dialing 5 2 Manually 5 4 One Touch Speed Dialing 5 2 Transmitting Mail 3 38 Transmitting to FTP Server 4 22 5 8 TRIGGER 5 10 TX MODE 3 2 TX TIME SETTNG 4 23 U USE CONTROL FILE 4 22 Index 6 15 Appendix E The contents of this guide are printed on 70 recycled paper Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Plaza Lake Success NY 11042 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario L5T 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 61 P O Box 2262 1180 EG Amstelveen The Netherlands CANON FRANCE S A 17 quai du President Paul Doumer 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom
25. FAX 02 03 sasakiPC 0012 TRANSMIT I FAX sasaki eagle d666 QO00000 co jp 02 03 sasakiPC 0013 TRANSMIT I FAX sasakiteagle d666 00000 c0 jp 02 03 sasakiPC 0014 TRANSMIT I FAX sasaki eagle d666 00000 c0 jp x 02 03 sasakiPC 0015 TRANSMIT I FAX sasaki eagle d666 00000 co jp 6 2 Samples and Formats Image Transmission Format When relaying or transferring a received image its resolution and data size will vary according to the transmission mode of the destination as listed below Transmission Mode When Relaying and Transferring l Fax Simple Mode mai Destination Resolution Resolution Higher Resolution Resolution Depends on than Fine gt Fine Same asthe Same as the Standard recepti on the destination Standard resolution reception machine s resolution reception Size Larger than Size Same resolution LTR gt Reduced to as reception Size Same LTR Less than size as Size LTR LTR with reception Depends on margin size the destination machine s paper size Resolution Same as the reception resolution Size Same as reception size Resolution Higher than Fine Fine Standard Standard Size Larger than LTR Reduced to LTR Less than LTR LTR with margin Samples and Formats 6 3 Appendix E Appendix E Transmission Format of Message Text and Signature When relaying or transferring message text and
26. GO atm ETE OBS ducati oor tua te Gal Rh rae tt aee oe Ue d enter bas a nd 5 8 Types and Usage of Memory Boxes 2 00 ccc cee eee eee eee 5 10 How to Use the Relay Box and Transfer Box 0 lisse 5 10 5 1 Transmission and Reception a I Fax Transmission and Reception This section describes how to transmit and receive mail with the l Fax functions of the machine Transmitting l Fax by One Touch Speed Dialing Coded Speed Dialing or Access Code This section describes the basic procedure to transmit mail by one touch speed dialing coded speed dialing or access code For sequential broadcasting specify mail addresses to register in a mailing list using one touch speed dialing keys coded speed dialing codes or access codes Mail will be sequentially transmitted to the mail addresses registered in the mailing list You can also broadcast mail by specifying multiple mail addresses using one touch speed dialing keys or coded speed dialing codes instead of using a mailing list Kg NOTE If a transmission start time is set in one touch speed dialing or coded speed dialing with the destination specified the mail will be transmitted at that preset time For details on setting a delayed transmission start time for one touch speed dialing or coded speed dialing see Specifying Mail Transmitting Conditions on p 4 9 Press FAX The fax indicator lights up and the Fax Basic Features screen appears AD
27. Items 3 7 Setting Up a Mail Account B Setting Up a Mail Account B 3 8 Reset 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS press OK SELECT AN ITEM 05 PRINTER SETTING ems 0E FILE SETTINGS OT SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AN ITEM 0 MAIL USER SETTING 12 E MAIL ADD SETTHR LAN SETTINGS The MAIL USER SETTING menu appears Press F3 V or F4 A to highlight 03 EMAIL RX PROTOCOL gt gt press OK SELECT AM ITEM 01 SMTP SERVER n 02 POPS SERVER 03 EMAIL RX PROTOCOL MAIL USER SETTING O4 CHECK INTERVAL The EMAIL RX PROTOCOL menu appears Press F3 V or F4 A to highlight 01 POP3 gt or 02 SMTP gt gt press OK SELECT AM ITEM oOoooo The MAIL USER SETTING menu returns 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items Specifying a POP3 Mail Check Interval Specify a POP3 mail check interval in minutes 2 NOTE The default setting is O minutes Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK
28. OK OK OPER SYMBOLS 8 Input the identifier for the POP3 account gt press OK For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide POPS ACCOUNT ADMINISTRATOR ASDTI IHPUT MODE The POP3 SETTINGS menu returns 02 POP3 PASSWORDS is highlighted lt NOTE Input an identifier using the numeric keys 9 Press OK SELECT AM ITEM 01 POPS ACCOUNT oOooooo The display for entering the POP3 password appears 10 Input the password necessary to receive mail via the POP3 server press OK For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide POPS PaseWORD 123466 ASCII INPUT MODE The E MAIL ADD SETTNG menu returns Kg NOTE Input the password using the numeric keys 11 Press Reset to return to the Basic Features screen Setting to Receive Mail Via a POP3 Server 3 49 Setting Up a Mail Account B Setting Up a Mail Account E 3 50 Setting to Receive Mail Via a POP3 Server Checking Settings and ering Destinations CHAPTER This chapter describes various methods for checking settings and registering destinations such as for mail address and FTP Server CHECKING SENINGS 3 5 tpi numb te dos ici 4 2 Checking ihe IP Ad3dfesS a v atesc qat ete AS Rats IG Ca olor RE RR AES HERD S 4 2 Checking bythe User DAELLS cites e ext aot atis epe so rore mit bear
29. SETTING menu returns press OK SELECT AM ITEM oOoooooo Od 05 OPTIONAL SETTING CONTROL PORT HO USE CONTROL FILE TA TIME SETTHG SENDER MAME The SENDER NAME menu appears press OK 22 Press F3 V or F4 A to highlight your sender name The display for highlighting a registration number returns Registering Destinations FTP Server 20 To finish specifying transmission start time s press BACK 21 Press F3 V or F4 A to highlight 07 SENDER NAME gt gt 4 29 Checking Settings and Registering Destinations Checking Settings and Registering Destinations B Reset 4 30 lt NOTE The sender names need to have been registered beforehand For details on how to register sender names see Chapter 1 Before You Use the Fax Functions in the Facsimile Guide 23 Press Reset to return to the Basic Features screen Registering Destinations FTP Server E SU CHAPTER This chapter describes the various procedures of transmission and reception l Fax Transmission and Reception lllllleele n 5 2 Transmitting l Fax by One Touch Speed Dialing Coded Speed Dialing or ACCESS LOS ias th oe Oe Sic e Sa we be th Seen eee a ee gee BL Bak eres at 5 2 Manual Fax TES Ili qa d xt ee Set ae eer dae Re ex SUCRE aei ed Room Ro Res ar SURE 5 4 wise uas duco A E TICD TEMERE NE ee 5 6 Transmitting to an FTP Server o oocooccooccco n 5 8 IRSA
30. entering a new number Reset 6 Press Reset to return to the Basic Features screen Specifying a Default Gateway This section describes how to input the address of a default gateway Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS Q2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a F3 2 press F3 V or F4 A to highlight 06 SYSTEM F4 SETTINGS gt gt press OK press eos OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AM ITEM 03 FAX SETTINGS E 04 ADD REGISTRATION 05 TIMER SETTINGS ADDITIONAL FUNCTION OE SYSTEN SETTINGS Setting the Network 2 9 Setting the Network Setting the Network E The SYSTEM SETTINGS menu appears 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide F3 3 Press F3 V or F4 A to highlight 03 NETWORK F4 SETTINGS gt press OK 7 PESAN OK SELECT aN ITEM 01 SYS ADMIN INFO gt g2 DEPT IO MAHAGEMHT oo 2 K MARE OS JBE SYSTEM SETTINGS 03 HETWORK SETTINGS The NETWORK SETTINGS menu appears F3 Press F3 V or F4 A to hi
31. is already allocated or when you cannot automatically obtain an IP address To automatically allocate an IP address using DHCP BOOTP or RARP see Automatically Allocating an IP Address on p 2 2 Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 06 SYSTEM F4 SETTINGS gt gt press OK lt e press qos OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AN ITEM O39 FAA SETTINGS 04 ADD REGISTRATION a 05 TIMER SETTINGS ADDITIONAL FUNCTION OE SYSTEM SETTINGS The SYSTEM SETTINGS menu appears 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide Setting the Network 2 5 Setting the Network d Setting the Network E 3 Press F3 V or F4 A to highlight 03 NETWORK SETTINGS press OK SELECT AN ITEM 01 Ss ADMIN INFO m 12 DEPT ID MAMABEMHT aa WETMORE JES FI SUSTEM SETTINGS 03 HETWDORK SETTING The NETWORK SETTINGS menu appears Press F3 V or F4 A to highlight 01 IP ADDRESS AUTO
32. mail address using the numeric keys press 01010 OK O Input Example administrator europe com 9 For details on how to input characters see Chapter 2 Basic Operations in the OK Reference Guide REPLY ADDRESS administratoriieurope com ASDTI INPUT MODE The OPTIONAL SETTING menu returns 02 SUBJECT gt is highlighted OK 10 Press OK SELECT AN ITEM 01 REPLY ADDRESS oo00000 02 SUBJECT 3 MESSAGE TEXT OPTIONAL SETTING 04 SIGNATURE The SUBJECT menu appears F3 Es 11 Press F3 V or F4 A to highlight 01 AUTO or 02 F4 RE FIXED gt SELECT AN ITEM 01 AUTO oOooooooo O If you select 01 AUTO OK I Press OK The OPTIONAL SETTING menu returns 03 MESSAGE TEXT gt is highlighted LI Proceed to step 12 Specifying Optional Settings for Transmitting Mail 3 41 Setting Up a Mail Account B Setting Up a Mail Account E ABC DEF JKL MNO OK F3 F4 OK O If you select 02 FIXED Q Press OK The display for entering the subject appears LI Input a subject gt press OK For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide SUBJECT summer holidays ALPHA INPUT THPUT MODE The OPTIONAL SETTING menu returns lt 03 MESSAGE TEXT gt is highlighted K NOTE You can input up to 60 characters in the ALPHA INPUT or NUMBER INPUT mode 12 Press OK SELECT AN ITEM 01 REP
33. port number gt press OK P adas OK You can also specify a port number using the numeric keys EA CONTROL PORT HO The OPTIONAL SETTING menu returns lt NOTE Leave the USE CONTROL FILE setting 01 OFF This function is not available in this model F3 16 c 5 Press F3 V or F4 A to highlight 06 TX TIME SETTNG gt F4 gt press OK ue Pies ON OK SELECT AN ITEM 03 IMAGE FORMAT gt a Q4 CONTROL PORT NO 05 USE CONTROL FILE The TX TIME SETTNG menu appears F3 1 7 O Press F3 V or F4 A to highlight any number from lt 01 gt F4 to lt 05 gt press OK ue presa SS OK You can register up to five transmission start times numbered 1 to 5 18 00 The display for entering the transmission start time appears 4 28 Registering Destinations FTP Server e ABC DEF 006 GHI JKL MNO OOO PRS TUV WXY ooo OPER SYMBOLS OOGO OK BACK F3 F4 OK F3 F4 OK 18 Input the transmission start time using the numeric keys press OK E TX TIME SETTNG e 18 00 gt The TX TIME SETTNG menu returns lt NOTE e Input the transmission start time in 24 hour notation 00 00 to 23 59 e f you make a mistake when inputting time return to the beginning of the incorrect number and overwrite it with the correct number Press C Clear to start inputting from the beginning 19 To specify other transmission start times repeat the above procedure from step 17 The OPTIONAL
34. registered in 01 5 6 Fax Transmission and Reception Start 4 Press Start The machine receives mail lt NOTE e To cancel receiving mail press 2 gt Stop When CANCEL DURING TX RX is displayed press OK e f data size of the transmitted mail is larger than that specified at MAX RX DATA SIZE of the MAIL USER SETTING menu the machine will not receive that mail and skips to the next mail See Specifying Mail Basic Items on p 3 2 l Fax Transmission and Reception 5 7 Transmission and Reception a Transmitting to an FTP Server This section describes the procedure to transmit a document to an FTP server Transmitting to an FTP Server The document to be transmitted to an FTP server will be converted to TIFF image or PDF format data according to the mode specified in TX MODE of the MAIL USER SETTING menu EN Press FAX Transmission and Reception The fax indicator lights up and the Fax Basic Features screen appears US PESO TO SEND ArT 2003 MON 10 15 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING Line Mail 2 Press Line Mail to display lt I FAX gt UD PESO TO SEND 022032005 MON 11 52 STANDARD s TANOARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BOOK SENDING The machine is ready to transmit 3 Place a document For details on how to place a document see Chapter 3 Basic Sending in the Facsimile Guide
35. text in uuencode format in the case that the sender is using Outlook Express as mailing software Glossary BOOTP BOOTstrap Protocol A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP IP network BOOTP enables a client to automatically locate such information as the host name domain name and IP address so that it is not necessary to create these items manually D Delimiter A special character that separates individual items in a program or set of data DHCP Dynamic Host Configuration Protocol A protocol that automatically specifies the network settings of a client on a TCP IP network Many of the settings required to set up TCP IP which is the standard protocol of the Internet can be made automatically Appendix E DNS Domain Name System The system that associates the IP address assigned to a computer with the domain name DNS Server Domain Name System server The system that maintains a database that translates the domain names of Internet servers such as www w3 org into Internet Protocol IP addresses such as 8 176 0 26 Domain Management concept that divides large scale networks into groups for identifying individual computers and users The Internet is managed by classifying domains according to country type business organization education etc company etc DPI Dots Per Inch A unit of measurement for indicating screen resoluti
36. 1 HERES SEL EEES EEE EEE EEES ex ACTIVITY REPORT xxx ERKRELLAKREL EKER RRA KEE REE EE ST TIME DESTINATION TEL ID No MODE EHE RESULT 02 03 09 09 c 1250 eagle d666 D0000 c0 5016 AUTO RX I FAX 2 02 03 c d qs a 5017 MANUAL RX I FAX 2 02 03 c 1258easle d666 p00000 c0 jp 5018 AUTO RX I FAX 2 x02 03 c 125 eagle d666 00000 co jp 5019 AUTO RX I FAX 2 02 03 c 1250eagle d666 00000 c0 jp 5020 AUTO RX I FAX 2 02 03 E c 125 easle d666 00000 c0 jp 5021 AUTO RX I FAX 2 02 038 c 125 eagle d666 00000 co jp 5022 AUTO RX I FAX 2 102 03 c 125 eagle d666 00000 co jp 5023 AUTO RX I FAX 1 02 03 sasakiPC 0008 TRANSMIT I FAX 1 sasaki eagle d666 00000 co ip 02 038 Company A 0009 TRANSMIT FTP 02 03 sasakiPC 0010 TRANSMIT I FAX sasaki eagle d666 00000 co jp 102 03 A itmail 5024 MEMORY RX I FAX it eagle d666 00000 co jp 102 03 itmail 5025 MANUAL RX I FAX it eagle d666 00000 co jp 02 03 itmail 5026 AUTO RX I FAX it eagle d666 00000 co ijp 02 03 itmail 5027 AUTO RX I FAX it eagle d666 00000 co jp 02 03 itmail 5028 MANUAL RX I FAX it eagle d666 00000 co jp 02 03 Company B 0011 TRANSMIT FTP 02 03 itmail 5029 MEMORY RX I FAX it eagle d666 O00000 co jp x 02 03 itmail 5030 MANUAL RX I FAX it eagle d666 00000 co jp 02 03 c 1250e4a8le d666 00000 c0 jp 5031 MANUAL RX I FAX 02 03 i c 125 eagle d666 00000 co jp 5032 MEMORY RX I
37. 51 FTP server is not set up Check the destination The network with the FTP Check the network server is cut off Cannot Check the FTP server connect to the destination or settings the line is severed in the middle 0752 Incorrect settings of SMTP Check settings of the POP3 server name for e mail SMTP POP3 server name or Fax in Additional Functions The server is not set up Check that the SMTP The network is cut off POP3 server works properly Check the network conditions Error Code Table 6 5 Appendix E Appendix E 0753 0801 0802 0804 0806 0808 An error occurs in TCP IP when transmitting to the FTP server transmitting e mail and or I Fax transmission reception Error of Socket Select etc A timeout error occurs during communication with the SMTP server to transmit an e mail or to transmit receive Fax due to a problem with the server The SMTP server returned an error message during the SMTP connection Incorrect settings for the e mail address Incorrect setting of the SMTP server and or the DNS server name for e mail I Fax in Additional Functions Failed to connect to the DNS server The specified directory was not found when transmitting to the FTP server Incorrect upload directory Access to the upload directory not allowed The login name or password specified when transmitting to the FTP server is incorrect An error oc
38. Account B Setting Up a Mail Account E O If you select 02 ON OK LI Press OK The display for entering the signature appears e e Q Input a signature gt press OK AAA p 9 OK OOG For details on how to input characters see Chapter 2 Basic Operations in OO the Reference Guide OO SIGNATURE 01 01 JOHN BARRISTER ALPHA THPUT RETURN IHPUT MODE MODE The OPTIONAL SETTING menu returns lt 05 PRIORITY gt is highlighted NOTE You can input up to 120 characters in the ALPHA INPUT or NUMBER INPUT mode OK 16 Press OK SELECT AN ITEM 12 SUBJECT Q3 MESSAGE TERT Od SIGNATURE OPTIONAL SETTING 05 PRIORITY oOoooooo The PRIORITY menu appears F3 ssl 17 Press F3 V or F4 A to highlight 01 HIGH 02 F4 STANDARD gt or 03 LOW gt press OK gt or lt gt p OK 5 SELECT AN ITEM OoOooooooo The OPTIONAL SETTING menu returns 06 RX CONFIRMATION is highlighted 3 44 Specifying Optional Settings for Transmitting Mail OK 18 Press OK SELECT AN ITEM 03 MESSAGE TEXT d SIGNATURE OPTIONAL SETTING m oOoooooo The RX CONFIRMATION menu appears F3 19 press F3 V or F4 A to highlight 01 OFF or 02 ON gt F4 press OK i OK om SELECT AM ITEM gz OM oOooooooo Ra CONFIRMATION The OPTIONAL SETTING menu returns lt 07 AUTO LINE WRAP gt is highlighted OK 20 Press OK SELECT AN I
39. Canon imageCLASS e300 sending Guide 7 j E b E S LE 4 VE RE AY TE ef EY INS 7 P A ps j eT Ae i X A a y A N A gt N A Y Ay TE B A D y Ti P NO E Pp D PO YT 4 PINTA gt iy E A f gt A gt i LET i Y Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG imageGLASS 2300 Sending Guide FS Manuals for the Machine The manuals for this machine are divided as follows Please refer to them for detailed information Some of the manuals listed below are only supplied with the Network Model of this machine LE Guides with this symbol are printed manuals e Installing and Setting Up the Machine e Network and Printer Settings e Basic Operations e Machine Settings e Troubleshooting e Copying Instructions e Fax Instructions e Sending Instructions e Remote User Interface Instructions e Network Connectivity and Setup Instructions e PCL Printer Instructions e PCL Printer Driver Installation and Instructions e Fax Driver and Cover Sheet Editor Installation and Instructions The machine illustration on the cover may differ slightly from your machine b 4 Set Up Sheet for the Machine Set Up Sheet for Networking and Printing Sending Guide This Document Remote UI Gu
40. F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK press Ton OK SELECT AN ITEM 5 PRINTER SETTINGS 06 FILE SETTINGS oo OT SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears Specifying Mail Basic Items 3 15 Setting Up a Mail Account B Setting Up a Mail Account B F3 dms 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING press OK a Bess pog c SELECT AN ITEM The MAIL USER SETTING menu appears F3 b d Press F3 V or F4 A to highlight 07 TIME ZONE F4 SETTING press OK ipse pre OK SELECT AN ITEM Q4 CHECK INTERVAL ears Q5 RETRY OB RETRY INTERVAL OF TIME ZONE SETTING 4 4 The TIME ZONE SETTING menu appears F3 a Press F3 V or F4 A to specify one of the thirty 30 time F4 zones press OK n presa 100 c TIME ZONE SETTING 13 BMT 01 00 15 GMT 01 00 The MAIL USER SETTING menu returns lt NOTE Settings of the Time Zone are based on Greenwich Mean Time Reset i 7 Press Reset to return to the Basic Features screen 3 16 Specifying Mail Basic Items Specifying a Port Number Specify a connection port number for each item 2 NOTE e The default settings are 25 for SMTP and 110 for POPS e lt is recommended to use the machine with the default settings Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM a
41. GS gt F4 ress OK presso OK Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING g2 COPY SETTINGS a Q3 FAA SETTINGS ADDITIONAL FUNCTION 04 ADD REGISTRATION The FAX SETTINGS menu appears 3 24 Specifying Mail Basic Items Reset 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt press OK SELECT AN ITEM 05 PRINTER SETTING es 0E FILE SETTINGS QT SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 4 Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AN ITEM 0 MAIL USER SETTING eii g2 E MAIL ADD SETTHR LAN SETTINGS The MAIL USER SETTING menu appears press OK SELECT AN ITEM 08 PORT HO EE QO M x RA DATA SIZE 10 TA MODE MAIL USER SETTING 11 Re TEXT PRINT The RX TEXT PRINT menu appears Press F3 V or F4 A to highlight 11 RX TEXT PRINT gt 6 Press F3 V or F4 A to highlight 01 ON 02 AUTO or 03 OFF gt press OK SELECT AM ITEM oOoooo The MAIL USER SETTING menu returns 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 25 Setting Up a Mail Account B Setting Up a Mail Account E Specifying How to Handle a Large Size E Mail Specify whether mail is to be left on a server when it is larger than t
42. IONAL SETTING gt press OK SELECT AN ITEM oOoooo 01 ENTER E MAIL ADD g2 HAME The OPTIONAL SETTING menu appears 7 Press F3 V or F4 A to highlight 02 ON gt press OK SELECT AN ITEM oOooooo The OPTIONAL SETTING menu appears 8 Press F3 V or F4 A to highlight 01 ACCESS CODE gt press OK SELECT AN ITEM oOoooooo OPTIONAL SETTING 01 ACCESS CODE 2 TA MODE 013 TA FILE MAME 04d TH TIME SETTHG The display for entering the access code appears Registering Destinations Mail Addresses 4 11 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B 000 9 Input an access code using the numeric keys press OK 91010 OK DELETE The OPTIONAL SETTING menu returns 02 TX MODE gt is highlighted OK 10 Press OK SELECT AN ITEM 01 ACCESS CODE noooooo o2 Tx MODE lo TA FILE HAME OPTIORAL SETTING 04 TX TIME SETTNG The TX MODE menu appears F3 lt 11 press F3 V or F4 A to highlight 01 SIMPLE MODE gt or F4 02 E MAIL MODE gt press OK lt gt p OK SELECT AN ITEM O1 SIMPLE MODE g2 E MAIL MODE oOooooooo TX MODE lt NOTE Highlight 01 SIMPLE MODE to transmit or receive mail between facsimiles with I Fax functions O If you select 01 SIMPLE MODE Q The OPTIONAL SETTING menu returns 03 TX FILE NAME gt is highlighted Proceed to ste
43. LY ADDRESS g2 SUBJECT Q3 MESSAGE TEXT OPTIONAL SETTING Od SIBNATURE oOoooooo The MESSAGE TEXT menu appears 13 Press F3 V or F4 A to highlight 01 OFF or 02 ON SELECT AN ITEM OoOooooooo O If you select 01 OFF gt Q Press OK The OPTIONAL SETTING menu returns 04 SIGNATURES is highlighted LI Proceed to step 14 3 42 Specifying Optional Settings for Transmitting Mail O If you select 02 ON OK LI Press OK The display for entering the message text appears e ARS E LI Input message text gt press OK 56 p g P OK OOG For details on how to input characters see Chapter 2 Basic Operations in OO the Reference Guide OO MESSAGE TEXT 01 01 ALPHA INPUT RETURH INPUT MODE MODE The OPTIONAL SETTING menu returns lt 04 SIGNATURES is highlighted Kg NOTE You can input up to 250 characters in the ALPHA INPUT or NUMBER INPUT mode OK 14 Press OK SELECT AN ITEM 01 REPLY ADDRESS Q2 SUBJECT 03 MESSAGE TEXT OPTIONAL SETTINE 04 SIGNATURE oOoooooo The SIGNATURE menu appears F3 gt 15 Press F3 V or F4 A to highlight 01 OFF or 02 ON gt F4 c SELECT AN ITEM 2 ON OoOooooooo SIBNATURE O If you select 01 OFF gt OK I Press OK The OPTIONAL SETTING menu returns 05 PRIORITY is highlighted LI Proceed to step 16 Specifying Optional Settings for Transmitting Mail 3 43 Setting Up a Mail
44. Mail Via a POP3 Server 3 47 Checking Settings and Registering Destinations Checking SeuingS 6 iussis ee dda ead eet ee DIEI AS pe REA 4 2 Checking the IP Address 0 0 0 ee eee eens 4 2 Checking by the User Data List llle 4 4 Registering Destinations Mail Addresses 4 5 Registering Mail Addresses for One Touch Coded Speed Dialing 4 5 Specifying Mail Transmitting Conditions oooooooooo 4 9 Registering Destinations FTP Server elles 4 17 Registering FTP Server Name for One Touch Coded Speed Dialing 4 17 Specifying Settings for Transmitting Mail to an FTP Server 4 22 Transmission and Reception l Fax Transmission and Reception elles 5 2 Transmitting I Fax by One Touch Speed Dialing Coded Speed Dialing or Access Code 1 2 ccc eee ene 5 2 Manual l Fax Transmitting vo acea vow PROFERRE S NOUS SP bn 5 4 HecelVIBg ISP OX A Pb RACE aes 5 6 Transmitting to an FTP Server ooococccooo eee 5 8 Transmitting to an FTP Server llle ees 5 8 Types and Usage of Memory Boxes erlernen 5 10 How to Use the Relay Box and Transfer BOX o o ooooooooo 5 10 Appendix Samples and Formats ubicada 6 2 Report Samples sx cc da s idee uibus Qo REG Y ERE ee eee eae 6 2 Image Transmission Format llle 6 3 Transmiss
45. NG INTERVAL The display for entering the number of retries appears F2 c 2 6 Press F2 or F3 to specify the number of retries Setting Up a Mail Account B gt press OK EN RETRY 02TIMES The MAIL USER SETTING menu returns lt NOTE e You can specify the number of retries from O to 5 e You can specify the number of retries using the numeric keys Reset 7 Press Reset to return to the Basic Features screen 3 12 Specifying Mail Basic Items Specifying a Retry Interval Specify a retry interval in minutes to reconnect to the network after failure K NOTE The default setting is 2 minutes Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK press 0K OK Each time you press gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 5 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK wai p OK OK SELECT AN ITEM PRINTER SETTINGS FILE SETTINGS oo eTSTEM SETTINGS The LAN SETTINGS menu appears Specifying Mail Basic Items
46. PY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 04 ADD REGISTRAT press OK IUH Press F3 V or F4 A to highlight 03 FAX SETTINGS gt Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING Q2 COPY SETTINGS a a FAS SETTINGS ADDITIONAL FUNCTION 04 ADD REGISTRAT The FAX SETTINGS menu appears T TOW Specifying Mail Basic Items 3 3 Setting Up a Mail Account B Setting Up a Mail Account B F3 dna 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS F4 ress OK a press IO OK SELECT AN ITEM 05 PRINTER SETTINGS gt ems 06 FILE SETTINGS Of SYSTEM SETTING 08 LAN SETTINGS The LAN SETTINGS menu appears F3 O Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING gt gt press OK d presse ang OK SELECT AN ITEM 07 MAIL USER SETTING a 02 E MAIL ADD SETTNG The MAIL USER SETTING menu appears F3 c 2 Press F3 V or F4 A to highlight 01 SMTP SERVER gt F4 ress OK a press IONS OK SELECT AN ITEM Q1 SMTP SERVER a 02 POPS SERVER D3 EMAIL Rx PROTOCOL O4 CHECK INTERVAL The display for entering the SMTP server address appears QOO Input an SMTP server address using the numeric keys gt 6G C press OK Q 5 For details on how to input characters see Chapter 2 Basic Operations in the Ge o Reference Guide OK SMTP SERVER The MAIL
47. Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide Setting the Network 2 11 Setting the Network d Setting the Network E F3 3 Press F3 V or F4 A to highlight 03 NETWORK F4 SETTINGS gt gt press OK a press Tons OK SELECT AN ITEM 01 SYS ADMIN INFO gt m D2 DEPT IO MAMABEMMT da HETWORE SETTINGS The NETWORK SETTINGS menu appears F3 c 5 Press F3 V or F4 A to highlight 05 DNS SERVER ADD F4 gt press OK d presa qos OK SELECT AN ITEM g2 IP ADDRESS a 03 SUBNET MASK 04 DEFAULT GATEWAY 05 ONS SERVER ADD The display for entering the DNS server address appears QOO 5 Input a DNS server address using the numeric keys gt press 5 OK OO Input Example 192 168 1 0 OOM Gm EN DHS SERVER ADD 132 168 1 The NETWORK SETTINGS menu returns NOTE e You can move the cursor by pressing 4 or X P e f a number has been previously input press C Clear before entering a new number Reset 6 Press Reset to return to the Basic Features screen 2 12 Setting the Network Specifying DNS Dynamic Setting Specify whether the DNS will automatically update in case it is changed Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS a Q2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL F
48. Reset 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 27 Setting Up a Mail Account B Specifying How to Handle Error Mail Specify whether error mail is to be left on the server 2 NOTE The default setting is LEAVE ON SERVER Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt Setting Up a Mail Account E F4 ress OK press OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK p OK OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo T SYSTEM SETTINGS Fax SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 3 28 Specifying Mail Basic Items Reset 4 Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AM ITEM 01 MAIL USER SETTING 12 E MAIL ADD SETTHG ooo LAN SETTINGS The MAIL USER SETTING menu appears 5 press F3 V or F4 A to highlight lt 13 ERROR MAIL gt pres
49. S 08 LAN SETTINGS The LAN SETTINGS menu appears 3 30 Specifying Mail Basic Items 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING press OK SS press 9I Ie SELECT AN ITEM 071 MAIL USER SETTING Q2 E MAIL ADD SETTHR ooo LAN SETTINGS The MAIL USER SETTING menu appears S press F3 V or F4 A to highlight 14 ADDRESS F4 FORMAT gt press OK Md ons SELECT AN ITEM 11 RX TEXT PRINT mnm 12 LARBE MAIL 13 ERROR MAIL MAIL USER SETTING 14 ADDRESS FORMAT The ADDRESS FORMAT menu appears 6 Press F3 V or F4 A to highlight a mail address format F4 ress OK c press LOI Y SELECT AN ITEM 07 NOME ADDRESSE Q2 ADDRESS NAME oOoooo ADDRESS FORMAT 03 ADDRESS ONLY The MAIL USER SETTING menu returns Reset 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 31 Setting Up a Mail Account B Specifying Mail Header Printing Specify whether a mail header including date and title is to be printed 2 NOTE The default setting is OFF Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt Setting Up a Mail Account E F4 ress OK p
50. SSWORD FTP SERVER 05 UPLOAD DIRECTORY oOoooo The display for entering the upload directory appears O OGO 15 Input an upload directory for the image using the numeric 0606 keys press OK O SYMBOLS UPLOAD OTRECTORY OOGO OK UPLOAD ASCII INPUT MODE The FTP SERVER menu returns 06 OPTIONAL SETTING is highlighted lt NOTE e f you do not specify a folder for uploading an image the default folder at the time of login will be used as the upload folder e For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide OK 16 Press OK to specify optional settings SELECT AN ITEM 03 LOGIN HAME 04 PASSWORD oOooooo 05 UPLOAD DIRECTORY FIP SERVER O6 OPTIONAL SETTING The OPTIONAL SETTING menu appears F3 c 17 i you want to specify optional settings press F3 V or F4 F4 A to highlight lt 02 ON gt gt press OK E A to highlig press OK OK If you do not want to specify optional settings highlight 01 OFF press OK Registering Destinations FTP Server 4 21 Checking Settings and Registering Destinations gt EN Reset Checking Settings and Registering Destinations If you highlight 01 OFF the screen for registering FTP SERVER returns To continue registering other one touch speed dialing repeat the above procedure from step 5 If you highlight 02 ON the OPTIONAL SETTING menu appears Proceed to Specifying Setting
51. Setting 2 13 da dd Image Transmission Format 6 3 Server 6 9 B iB Server Address 2 11 ad i O O IP Address 6 10 Domain 6 9 Allocated Automatically 2 2 Checking 4 2 Domain Name 2 16 DPI 6 9 Index 6 13 Appendix E Appendix E Specified Manually 2 5 L LARGE MAIL 3 2 Large Size E Mail Handling 3 26 M Mail Address 3 30 Format 3 30 Registration 3 34 Mail Basic Items 3 2 Mail Header Printing 3 32 Mail Reception Protocol 3 7 Mail Reception Settings 1 3 Mail Transmission Settings 1 3 Mail Transmitting Conditions 4 9 MAIL USER SETTINGS 3 2 MAX RX DATA SIZE 3 2 Maximum Reception Data Size 3 20 Memory Boxes 5 10 Modified Huffman MH 1 2 6 10 Modified Modified Read MMR 1 2 6 11 Modified Read MH 1 2 6 11 N Network Settings 1 3 2 2 Number of Retries 3 11 O One Touch Speed Dialing 4 5 Optional Settings for Transmitting Mail 3 38 P PDF 1 2 6 11 POPS 1 2 6 11 POP3 Mail Check Interval 3 9 POP3 RX 3 19 POP3 Server 3 2 3 5 PORT NO 3 2 3 18 Port Number 3 17 Preparation 1 3 Preset Time 5 2 PRINT MAIL HEADER 3 3 Print Received Text 3 24 PRIORITY 3 38 Protocol 6 11 PUT FILE NAME 4 22 R RARP 2 2 2 4 6 11 Receive Mail Manually 5 6 Receiving l Fax 5 6 Receiving Mail Via a POP3 Server 3 47 Reception Data Size 3 20 Registering a Mail Address 3 34 Registering FTP Server Name 4 17 Coded Speed Dialing 4 17 One Touch Speed
52. TEM 04 SIBNATURE aos 05 PRIORITY OE RX CONFIRMATION OPTIONAL SETTING 07 AUTO LINE WRAP The AUTO LINE WRAP menu appears F3 21 press F3 V or F4 A to highlight 01 OFF or 02 ON F4 c SELECT AN ITEM oOooooooo O If you select 01 OFF gt OK I Press OK The E MAIL ADD SETTNG menu returns Specifying Optional Settings for Transmitting Mail 3 45 Setting Up a Mail Account B Setting Up a Mail Account E OK O If you select 02 ON Q Press OK The display for entering the number of characters to be wrapped appears F2 LI Press F2 or F3 to specify the number of characters to be wrapped gt c press OK E CHARACTERS The E MAIL ADD SETTNG menu returns lt NOTE e You can specify the number of characters from 20 to 99 e You can specify the number of characters using the numeric keys Reset 22 i Press Reset to return to the Basic Features screen 3 46 Specifying Optional Settings for Transmitting Mail Seti to Receive Mail Via a POP3 Server This section describes the necessary setting procedure to receive mail via a POP3 server Additional Functions F3 F4 OK F3 F4 OK 2 Press F3 V or F4 A to highlight 03 FAX SETTINGS gt 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS Q2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a
53. TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BOOK SENDING The machine is ready to transmit 5 4 I Fax Transmission and Reception OK 000 5 Specify a destination using the numeric keys press OK QQQ QOQ OOG OK Start 3 Place a document AIN DOCUMENT READY STANDARD STANDARD TEXT Oz s 2003 MON 11 52 SHEET RESOLUTION DEMSITY IMABEQUALITY BDOK SENDING lt NOTE For details on how to place a document see Chapter 3 Basic Sending in the Facsimile Guide 4 Specify the transmitting conditi Kg NOTE To specify a sender name open all three one touch speed dialing panels then ons press OK press TTI Selector and select a sender name When you do not specify a sender name the mail will be sent under the name registered in 01 EHTER E MAIL ADDRESS sys Temieu rope com Kg NOTE ASCII INPUT MODE For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide 6 Press Start The machine scans the document lt NOTE e To cancel transmitting press gt Stop while scanning the document or while on standby for transmitting You cannot cancel while transmitting even if you press Stop e f the machine fails to transmit due to transmitting error etc it will retransmit for the number of times specified in RETRY of the MAIL USER SETTING menu In this case the retry interval will be as specif
54. TO SEND Qe Os 200 MON 10 15 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING 5 2 I Fax Transmission and Reception Line Mail OK 1 gt Coded Dial 2 Press Line Mail to display lt I FAX gt USE PESO TO SEND 022032005 MON 11 52 STANDARD s TANOARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BOOK SENDING The machine is ready to transmit 3 Place a document MEUS DOCUMENT READY 0270920 MON 11 52 STANDARD STANDARD TEAT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING 2 NOTE For details on how to place a document see Chapter 3 Basic Sending in the Facsimile Guide 4 Specify the transmitting conditions press OK lt NOTE To specify a sender name open all three one touch speed dialing panels then press TTI Selector and select a sender name When you do not specify a sender name the mail will be sent under the name registered in 01 5 Specify a destination by one touch speed dialing coded speed dialing or access code AUTO Fx DS TH 1 Oz s 2003 E ONE TOUCH 0A SYSTEM I FAX system europe com MON 11 53 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING lt NOTE For details on how to specify a destination by one touch speed dialing coded speed dialing or access code see Chapter 2 Speed Dialing in the Facsimile Guide l Fax Transmission and Reception 5
55. UNCTION 64 ADD REGISTRATION F3 2 Press F3 V or F4 A to highlight 06 SYSTEM F4 SETTINGS gt gt press OK lt o preen S OK Each time you press 35 W or A the next or previous menu option becomes highlighted SELECT AN ITEM 03 FAX SETTINGS 04 ADD REGISTRATION a 05 TIMER SETTINGS ADDITIONAL FUNCTION OE SYSTEN SETTINGS The SYSTEM SETTINGS menu appears 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide F3 3 Press F3 V or F4 A to highlight 03 NETWORK F4 SETTINGS gt press OK a u OK SELECT aN ITEM 01 SYS ADMIN INFO g2 DEPT IO MAMABEMHT oo The NETWORK SETTINGS menu appears Setting the Network 2 13 Setting the Network d Setting the Network E 2 14 F3 F4 OK F3 F4 OK Reset 4 Press F3 V or F4 A to highlight 06 DNS DYNAMIC SET gt gt press OK SELECT AM ITEM o SUBRET MASE 04 DEFAULT GATEWAY 05 ONS SERVER ADO NETWORE SETTINGS OE DNS DYHAMIC SET The DNS DYNAMIC SET menu appears Press F3 V or F4 A to highlight 01 OFF or 02 ON press OK SELECT AM ITEM oOooo The NETWORK SETTINGS menu returns 6 Press Reset to return to the Basic Features screen
56. USER SETTING menu returns 3 4 Specifying Mail Basic Items lt NOTE You can input an IP address as well as an SMTP server address Reset 7 Press Reset to return to the Basic Features screen Registering a POP3 Server If you receive I Fax using a POP3 Post Office Protocol 3 server register a POP3 server address 2 NOTE If you use an SMTP server for both transmission and reception it is not necessary to register a POP3 server Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION fd ADD REGISTRATION a 5 2 press F3 V or F4 A to highlight 03 FAX SETTINGS gt F4 ress OK c 2 P OK a Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING Q2 COPY SETTINGS a The FAX SETTINGS menu appears Specifying Mail Basic Items 3 5 Setting Up a Mail Account B Setting Up a Mail Account B F3 dna 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS F4 ress OK a press IO OK SELECT AN ITEM 05 PRINTER SETTINGS gt ems 06 FILE SETTINGS Of SYSTEM SETTING 08 LAN SETTINGS The LAN SETTINGS menu appears F3 O Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING gt gt press OK d presse ang OK SELECT AN ITEM 07 MAIL USER SETTING
57. V or F4 A to highlight 03 NETWORK F4 SETTINGS gt gt press OK lt a press 125 OK SELECT AN ITEM 01 SYS ADMIN INFO Q2 DEPT IO MAMAGEMMHT The NETWORK SETTINGS menu appears F3 4 E sl Press F3 V or F4 A to highlight lt 08 DOMAIN NAME gt gt F4 ress OK d press qon OK SELECT AN ITEM 05 ONS SERVER ADD A oe 06 ONS DYNAMIC SET ar HOST NAME O8 DOMAIN NAME The display for entering the domain name appears QOO 5 Input a domain name using the numeric keys gt press OK 5 5 Input Example organization company com O 6 Press 3 Input Mode to change the input mode according to the characters Ge o you need to enter See Chapter 2 Basic Operations in the Reference Guide OK DOMAIN NAME The NETWORK SETTINGS menu returns Reset 6 z Press Reset to return to the Basic Features screen Setting the Network 2 17 Setting the Network d YIOMJON eui Dunes Setting the Network 2 18 CHAPTER This chapter describes the procedures to set up the mail user and the SMTP POP3 server Specifying Mall BasicMNlems 2 01 a0 ees a AA de ela os 3 2 Registering an SMTP Sever a A bie ahd head a idee ad er de een Yrs 3 3 Registering a POPS Server i aid ate cael A tee Cate Ru s Os 3 5 Specifying s Mall Reception Protocol ems ead eo bale RECEN b Ra LEA ee Weed 3 7 Specifying a POPS Mail Check Merval st docto bs ld tee RE et 3 9 Specifying the Number of Retries aede ee cda baat hed a 3 11
58. acsimiles e Relay Transmitting and Transferring destination can transmit mail to any other Fax compatible facsimile or to an FTP server EN How to Use the Relay Box and Transfer Box To use the Relay Box specify the MAIL ADDRESS To to TRIGGER See Chapter 7 Relay Broadcasting in the Facsimile Guide To use the Transfer Box register the fax number to transfer the document See Chapter 5 Receiving Documents in the Facsimile Guide Transmission and Reception 5 10 Types and Usage of Memory Boxes CHAPTER Samplessand FoOnMalS 525 arde ct ooo t A A DO 6 2 Report SEMIS on ds A A ee ee eee ae oa ye ts 6 2 nace TANS MilSSiOM T OELTIe Dana satin aie ua e ate ates wid ay Aa Serato wed a ee 6 3 Transmission Format of Message Text and Signature o o ee 6 4 Error Code Tables 20s iS A AS eh ee 6 5 Clerici D D 6 9 o O O PCT 6 13 6 1 Appendix es and Formats Report Samples Transmission and reception results of l Fax and transmission results to an FTP server will be displayed in the Transmission Mode column The following is a sample of the Activity Report 2 NOTE OK will not be displayed in the RESULT column as the result of transmitting of an I Fax e mail This is because the machine can only confirm that a server has received the Fax e mail but cannot confirm if the other party has received it 02 03 2003 20 38 FAX 4 00
59. ager Settings in the Heference Guide F3 a 3 Press F3 V or F4 A to highlight lt 03 NETWORK F4 SETTINGS gt press OK gt p OK OK SELECT aN ITEM 01 SYS ADMIN INFO gt g2 DEPT IO MAHAGEMHT oo The NETWORK SETTINGS menu appears F3 Press F3 V or F4 A to highlight 01 IP ADDRESS F4 AUTO press OK FA p OK OK SELECT AM ITEM 01 IP ADDRESS AUTO II 02 IP ADDRESS ooo 03 SUBNET MASK NETWORK SETTINGS lag DEFAULT GATEWAY The IP ADDRESS AUTO menu appears Setting the Network 2 3 Setting the Network Setting the Network E 2 4 Reset 5 8 9 Press F3 V or F4 A to highlight 01 AUTO gt press OK SELECT AN ITEM oOooo The AUTO menu appears Press F3 V or F4 A to highlight 01 DHCP gt 02 BOOTP gt or 03 RARP gt gt press OK SELECT AM ITEM 01 oOoooo DHCP The display for specifying the highlighted IP address allocation protocol appears Press F3 V or F4 A to highlight 01 ON or 02 OFF gt gt press OK SELECT AM ITEM oOooooo The NETWORK SETTINGS menu returns Repeat steps 6 and 7 to set DHCP BOOTP and RARP as necessary Press Reset to return to the Basic Features screen Setting the Network Manually Specifying an IP Address This section describes how to manually specify an IP address in the NETWORK SETTINGS menu when an IP address
60. al settings such as an access code and transmission start time Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAX SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 2 Press F3 V or F4 A to highlight 04 ADD F4 REGISTRATION gt gt press OK c 2 P OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTINGS g2 COPY SETTINGS a 03 FAX SETTINGS ADDITIONAL FUNCTIONS An The ADD REGISTRATION menu appears Registering Destinations Mail Addresses 4 5 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B F3 F4 OK F3 F4 OK F3 F4 OK 3 Press F3 V or F4 A to highlight lt 01 1 TOUCH SPD DIAL gt or lt 02 CODED SPD DIAL gt gt press OK SELECT AN ITEM Q2 CODED SPD DIAL lo GROUP DIAL oo The display for selecting the type of destination for One Touch or Coded Speed Dialing appears NOTE Group Dial can only register previously registered One Touch and Coded Speed Dial destinations Press F3 V or F4 A to highlight 02 E MAIL ADDRESS gt gt press OK ocreen Example Registering a mail address for one touch speed dialing SELECT AN ITEM 01 TELA REGISTRATION ooo The display
61. ans eere Ead ax 1 3 1 1 Overview Wh 1 2 s l Fax l Fax Internet Facsimile enables you to transmit and receive a scanned original document converted to TIFF Tag Image File Format image data or PDF Portable Document Format as an attachment of an e mail to from any facsimile with l Fax capability or any personal computer with e mail through the Internet l Fax has two transmission modes the Simple Mode and the E Mail Mode E Simple Mode In the Simple Mode a scanned original document is converted to TIFF MH image data Size of the converted image data is limited to LTR and its resolution is fixed to 200 x 200 dpi or 100 x 200 dpi adhering to the common I Fax standard The image format image size and resolution are restricted in the Simple Mode To exchange image data with other facsimiles with Fax capability select the SIMPLE MODE when specifying the transmission mode In case it is between imageCLASS 2300 with Fax you can exchange image data except for PDF in the E Mail Mode You can also exchange image data with personal computers with e mail E E Mail Mode In the E Mail Mode a scanned original document is converted to PDF TIFF MMR Modified Modified Read TIFF MR Modified Read or TIFF MH Modified Huffman image data To select an image data format see Registering Mail Addresses for One Touch Coded Speed Dialing on p 4 5 If you select E Mail Mode as the transmission mode y
62. ccess code using the numeric keys gt press OK 91010 OO OK The OPTIONAL SETTING menu returns 02 PUT FILE NAME gt is highlighted OK 10 Press OK SELECT AN ITEM 01 ACCESS CODE Q2 PUT FILE HAME oOoooooo 03 IMAGE FORMAT OPTIONAL SETTING laa CONTROL PORT HO The PUT FILE NAME menu appears Registering Destinations FTP Server 4 25 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations 11 press F3 v or F4 A to highlight 01 AUTO gt 02 FIXED F4 or 03 FIXED TX TIME gt press OK A lt gt gt p OK OK SELECT AN ITEM 01 AUTO Of FIXED LE rr rr PUT FILE NAME o FIRED T amp TIME O If you select 01 AUTO LI The OPTIONAL SETTING menu returns Proceed to step 12 O If you select 02 FIXED or 03 FIXED TX TIME I The display for entering the file name appears Input a file name gt press OK 00O PUT FILE MAME OOGO OK gt THPUT MODE The OPTIONAL SETTING menu returns 03 IMAGE FORMAT gt is highlighted lt NOTE e For details on how to input characters see Chapter 2 Basic Operations in the Reference Guide e Input a file name using the numeric keys e If you highlight 01 AUTO gt a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format AAAABBBB tif AAAA communication administrative number
63. curs in the server when transmitting to the FTP server Check the network cable and connector conditions lf the machine does not work properly after those conditions are adjusted restart the machine Check the SMTP works properly Check the network conditions Check the e mail address settings Check settings of the SMTP server name the DNS server name the Domain name and the Host name in Additional Functions Check that the DNS server works properly Change the upload directory for the destination Configure the server to allow access Change the login name or password to the destination Transmit again after a few minutes Ask the server administrator to take necessary countermeasures such as resetting the server 6 6 Error Code Table 0810 0812 0813 0819 0820 0821 A connection error for the POPS server occurs when receiving Fax The POPS server returned an error message during the POPS connection A timeout error occurs during connection with the POP3 server due to the server s problem A password error occurs when the POPS server s user authentication to receive Fax A user account error occurs when the POPS server s user authentication to receive Fax Due to corruption of data of the e mail or Fax failure to separate the message text from the image data The attached image format is not of Base64 uuencode format or co
64. e 03 OPTIONAL SETTING menu is highlighted 1 1 Press OK If you select 01 OFF the SMTP SETTINGS menu returns To continue registering another e mail address option repeat the above procedure from step 5 If you select 02 ON the OPTIONAL SETTING menu appears Proceed to Specifying Optional Settings for Transmitting Mail on p 3 38 In the OPTIONAL SETTING menu you can specify optional settings including the Reply Address Subject Message Text Signature Priority RX Confirmation and Auto Line Wrap SELECT AN ITEM 01 MAIL ADD From 12 MAME OoOooooo The OPTIONAL SETTING menu appears 12 Press Reset to return to the Basic Features screen Registering a Mail Address 3 37 Setting Up a Mail Account Setting Up a Mail Account E ying Optional Settings for Transmitting Mail This section describes how to specify the optional settings for transmitting mail You can specify the following items as options 01 REPLY ADDRESS Enter a mail address for the reply mail destination 02 SUBJECT Specify whether a subject is AUTO FIXED automatically set or a fixed subject If you specify FIXED enter a subject 03 MESSAGE TEXT Specify whether message text is to ON OFF be attached to a transmitting mail If you are to attach message text edit the message text first 04 SIGNATURE Specify whether a sender s ON OFF signature is to be attached to a transmitting mail If you are to attac
65. e LAN SETTINGS menu appears Press F3 V or F4 A to highlight 02 E MAIL ADD F4 SETTNG gt press OK SS press qon OK SELECT AN ITEM 1 MAIL USER SETTING ooo The display for highlighting a mail address appears Specifying Optional Settings for Transmitting Mail 3 39 F3 a 5 Press F3 V or F4 A to highlight any number under F4 which you register a mail address press OK Ae Ren pressus OK MAIL ACCOUNT O1 NOT REGISTERED 02 NOT REGISTERED oomnnn 03 NOT REGISTERED E MAIL ADO SETTMG o4 NOT REGISTERED The E MAIL ADD SETTNG menu appears lt NOTE e Register the default mail address as the value under 01 e Up to five mail addresses can be registered Press F3 Y or F4 A to highlight 01 SMTP SETTINGS gt F4 press OK press SR c SELECT AN ITEM 07 SMTP SETTINGS oOoooo Setting Up a Mail Account E The SMTP SETTINGS menu appears as 7 Press F3 V or F4 A to highlight 08 OPTIONAL F4 SETTING gt press OK a prese IOR SELECT AN ITEM 07 MAIL ADD From gz HUME oOooooo The OPTIONAL SETTING menu appears 01 REPLY ADDRESS gt is highlighted OK 8 Press OK SELECT AN ITEM 07 REPLY ADDRESS P 02 SUBJECT 3 MESSAGE TEXT OPTIONAL SETTING 04 SIGNATURE 3 40 Specifying Optional Settings for Transmitting Mail The display for entering the reply mail address appears OOGO 9 inputa reply
66. erval in 1 60 minutes to reconnect to the 2 network after failure 07 TIME ZONE SETTING Specifying the time zone for the machine 08 PORT NO Specifying a connection port 00001 65535 number of each item 25 SMTP 110 POP3 09 MAX RX DATA SIZE Specifying the maximum reception 0 9999 data size 1000 10 TX MODE Specifying the Fax transmission SIMPLE MODE mode E MAIL MODE 11 RXTEXT PRINT Specifying if message text is to be printed when received mail has a text message 12 LARGE MAIL Specifying whether mail is to be LEAVE ON SERVER left on a server when it is larger ERASE FROM than the size specified in the SERVER lt MAX RX DATA SIZE gt screen 13 ERROR MAIL Specifying if error mail is to be left LEAVE ON SERVER on the server ERASE FROM SERVER 3 2 Specifying Mail Basic Items om Deed og 14 ADDRESS FORMAT 15 PRINT MAIL HEADER Specify a mail address format NAME lt ADDRESS gt ADDRESS NAME ADDRESS ONLY Specify whether the mail header OFF ON including date and subject is to be printed An asterisk indicates the default setting Registering an SMTP Server If you transmit and receive I Fax using an SMTP Simple Mail Transfer Protocol server you need to register the SMTP server address Additional Functions F3 F4 OK 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTIMG 02 CO
67. etwork E 5 2 Press F3 V or F4 A to highlight 06 SYSTEM F4 SETTINGS gt gt press OK press OK OK Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM O39 F s SETTINGS 04 ADD REGISTRATION a The SYSTEM SETTINGS menu appears 7 IMPORTANT When lt ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide F3 5 3 Press F3 V or F4 A to highlight 03 NETWORK F4 SETTINGS gt press OK fa gt p OK OK SELECT aN ITEM 01 SYS ADMIN INFO 2 DEPT 10 MAHAGEMHT oo The NETWORK SETTINGS menu appears F3 ossi 4 Press F3 V or F4 A to highlight lt 03 SUBNET MASK gt F4 press OK a OK SELECT AN ITEM 01 IP ADDRESS AUTO C ooo 2 02 IP ADDRESS ooo Q3 SUBHET MASE NETHORK SETTINGS 04 DEFAULT GATEWAY The display for entering the subnet mask appears 2 8 Setting the Network OO 5 Input a subnet mask using the numeric keys press OK ooo Input Example 255 255 255 0 OJOJO O 0 O SUBNET MASK 255 255 255 0 The NETWORK SETTINGS menu returns lt NOTE e You can move the cursor by pressing 4 or P e f a number has been previously input press C Clear before
68. for highlighting a registration number appears Press F3 V or F4 A to highlight any registration number for one touch speed dialing or coded speed dialing press OK If the number has already been registered the name and phone number of its destination will be displayed SELECT THE MEMORY HUMBER 01 HATALIE SMITH The E MAIL ADDRESS menu appears 01 ENTER E MAIL ADD is highlighted 4 6 Registering Destinations Mail Addresses OK 6 Press OK OSE QQQ DOQ OOG OK OK ABC DEF 006 GHI JKL MNO OOO PRS TUV WXY ooo OPER SYMBOLS OOO OK SELECT AN ITEM 01 ENTER E MAIL ADD E r a 02 NAME E MAIL ADDRESS Mo OPTIONAL SETTING The display for entering the e mail address appears Input a mail address using the numeric keys press OK ENTER E MAIL ADD sys Temieu rope com ASDTI INPUT MODE The E MAIL ADDRESS menu returns 02 NAME gt is highlighted Press OK SELECT AM ITEM 01 ENTER E MAIL AD 12 MAME oOoooo The display for entering a name appears Input a destination name using the numeric keys press OK ENTER 4 MAME UP TO 16 CHARACTERS SEYMOUR GREEN ALPHA THPUT INPUT MODE The destination name is registered and the E MAIL ADDRESS menu returns 03 OPTIONAL SETTING is highlighted Registering Destinations Mail Addresses 4 7 Checking Settings and Registering Destinations gt Checking Settings and Regis
69. ghlight lt 04 DEFAULT F4 GATEWAY gt gt press OK SS press ON OK SELECT AN ITEM 01 IP ADDRESS AUTO 02 IP ADDRESS ooo Q3 SUBNET MASE NETWORK SETTING 04 DEFAULT GATEWAY The display for entering the default gateway appears OOGO 5 Input a default gateway using the numeric keys press OK 7 E DEFAULT GATEWAY OJOJO 132 166 1 0 OK The NETWORK SETTINGS menu returns lt NOTE e You can move the cursor by pressing 4 or X P e If a number has been previously input press C Clear before entering a new number 2 10 Setting the Network Reset 6 Press Reset to return to the Basic Features screen Specifying a DNS Server Address This section describes how to input a DNS server address Additional Functions F3 F4 OK 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION fd ADD REGISTRATION a 2 Press F3 V or F4 A to highlight 06 SYSTEM SETTINGS press OK Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AM ITEM 03 FAX SETTINGS 04 ADD REGISTRATION a 05 TIMER SETTINGS ADDITIONAL FUNCTION IE SYSTEM SETTINGS The SYSTEM SETTINGS menu appears IMPORTANT When ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System
70. gt press OK SELECT AM ITEM 01 IP ADDRESS AUTO 02 IP ADDRESS 09 SUBNET MASK NETWORK SETTINGS lag DEFAULT GATEWAY The IP ADDRESS AUTO menu appears Press F3 V or F4 A to highlight 02 FIXED press OK SELECT AN ITEM Oooo The NETWORK SETTINGS menu returns Press F3 V or F4 A to highlight 02 IP ADDRESS press OK SELECT AM ITEM 01 IP ADDRESS AUTO ooo 03 SUBNET MASK NETWORK SETTINGS 4 DEFAULT GATEWAY The display for entering the IP address appears 2 6 Setting the Network 000 Y Input an IP address using the numeric keys press OK o Specify the IP address for the machine with 4 numbers delimited by periods 7 C from O to 255 OOGO Input Example 192 168 0 215 OK EN IF ADDRESS 192 168 0 215 The NETWORK SETTINGS menu returns lt NOTE e You can move the cursor by pressing 4 or X P e f a number has been previously input press C Clear before entering a new number Reset 8 Press Reset to return to the Basic Features screen Specifying a Subnet Mask This section describes how to specify a subnet mask Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS a Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION Setting the Network 2 7 Setting the Network Setting the N
71. h a signature edit the signature first 05 PRIORITY Specify the priority of a HIGH STANDARD transmitting mail LOW 06 RX CONFIRMATION Specify whether you want ON OFF confirmation that a transmitted mail has been received by the other party 07 AUTO LINE WRAP Specify whether message textis ON OFF automatically line wrapped at an appropriate position When you specify automatic line wrap set the number of characters to be wrapped An asterisk indicates the default setting 3 38 Specifying Optional Settings for Transmitting Mail Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS Q2 COPY SETTINGS Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt F4 ress OK press OK OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTING Q2 COPY SETTINGS a 03 Fas SETTINGS ADDITIONAL FUNCTIONS Aa AD PERIS TRATION C 2 O O O x s o gt O E mar ep The FAX SETTINGS menu appears 8 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK os press IOR OK SELECT AN ITEM 05 PRINTER SETTINGS 0B FILE SETTINGS oo OT SYSTEM SETTINGS FAX SETTINGS 08 LAN SETTINGS Th
72. he specified size 2 NOTE Additional Functions F3 The default setting is LEAVE ON SERVER 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM a SS Press F3 V or F4 A to highlight 03 FAX SETTINGS F4 ress OK press qon OK Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AM ITEM Q1 COMMON SETTINGS a g2 COPY SETTING The FAX SETTINGS menu appears F3 e Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK qe pressos OK SELECT AM ITEM 05 PRINTER SETTINGS gt ao 06 FILE SETTING Qf SYSTEM SETTINGS The LAN SETTINGS menu appears 3 26 Specifying Mail Basic Items 4 Press F3 V or F4 A to highlight 01 MAIL USER F4 SETTING press OK SS press 9I Ie SELECT AN ITEM 071 MAIL USER SETTING Q2 E MAIL ADD SETTHR ooo LAN SETTINGS The MAIL USER SETTING menu appears 5 Press F3 V or F4 A to highlight lt 12 LARGE MAIL gt OK A SELECT AH ITEM OF Wax Rx DATA SIZE mnm 10 TX MODE 11 RX TEXT PRINT MAIL USER SETTING a The LARGE MAIL menu appears 6 Press F3 or F4 A to specify 01 LEAVE ON SERVER F4 or 02 ERASE FROM SERVER press OK E lt gt p OK OK SELECT AN ITEM 07 LEAVE ON SERVER 2 ERASE FROM SERVER oOoooo LARGE MAIL The MAIL USER SETTING menu returns
73. hour notation 00 00 to 23 59 e f you make a mistake when inputting time return to the beginning of the incorrect number and overwrite it with the correct number Press C Clear to start inputting from the beginning 17 To specify other transmission start times repeat the above procedure from step 15 BACK 18 sE di To finish specifying the transmission start time s press BACK The OPTIONAL SETTING menu returns F3 19 press F3 V or F4 A to highlight 05 SENDER NAME gt gt F4 ress OK presses OK SELECT AN ITEM 02 TX MODE Q3 TA FILE NAME 04 TX TIME SETTHG OPTIONAL SETTING 05 SENDER HAME oOoooooo Uy i O pa E y D O O O i 9 O D an Lo Uy O E q U O E x O ab Bem O The SENDER NAME menu appears F3 20 press F3 V or F4 A to highlight any sender name gt F4 press OK Registering Destinations Mail Addresses 4 15 Checking Settings and Registering Destinations B Reset 4 16 The display for highlighting a registration number returns lt NOTE The sender names need to have been registered beforehand For details on how to register sender names see Chapter 1 Before You Use the Fax Functions in the Facsimile Guide 2 1 Press Reset to return to the Basic Features screen Registering Destinations Mail Addresses Registering Destinations FTP Server You can register a
74. ide Network Guide PCL Printer Guide PCL Driver Guide Fax Driver Guide with Cover Sheet Editor A Y Guides with this symbol are PDF manuals included on the ROM accompanying CD ROM u u Y u u M u O i zJ O e o zu O How This Manual Is Organized ted ETT Overview 0111114 Setting the Network Setting Up a Mail Account Checking Settings and Registering Destinations Transmission and Reception Appendix Includes Samples Formats Error Code Table the Glossary and index Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon Contents PrOTace orion dados 7 Howto Use This Manual ias 7 Symbols Used in This Manual llle 7 Keys Used in This Manual 23 2 4207s n ooh Uie WO VC 7 Legal NOCES sra AA AAA 9 Made Marks tors ieee ee Gio ds ad ecos 9 COPY nose e Kar E EE Ae aig lal Se dec IS a Recs he uS 9 DISCIAIME Ss atar ocak ee bo AAA A RAW eck Baek a a eee RS 9 Chapter1 Overview Chapter 2 Setting the Network Setting THE NeEWOEK 2 23 cuori A a MR ca a a te ee 2 2 Automatically Allocating an IP Address o oooooooomoooo 2 2 Manually Specifying an IP Address 0 0000 cece eee ee eee 2 5 Specifying a Subnet Mask 0 0 ccc eee eee 2 7 Specifying a Default Gateway 0 0 ees 2
75. ied in RETRY INTERVAL of the MAIL USER SETTING menu For specification details of Retry and Retry Interval see Specifying Mail Basic Items on p 3 2 l Fax Transmission and Reception 5 5 Transmission and Reception a Receiving Fax If you set EMAIL RX PROTOCOL to SMTP on the MAIL USER SETTING menu or set EMAIL RX PROTOCOL to POP3 and specify an interval in the CHECK INTERVAL menu the machine will automatically receive mail See Specifying Mail Basic Items on p 3 2 If you set EMAIL RX PROTOCOL to POP3 in the MAIL USER SETTING menu you can also receive mail manually See Specifying Mail Basic Items on p 3 2 This section describes the procedure to manually receive mail FAX 1 Press FAX The fax indicator lights up and the Fax Basic Features screen appears A PESO TO SEND ArT 2003 MON 10 15 STANDARD STANDARD TEAT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING Line Mail CA 2 Press Line Mail to display lt I FAX gt UD PESO TO SEND 02 09 2000 MON 11 52 Transmission and Reception a STANDARD s TAMDAR TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BODOK SENDING The machine is ready to receive mail TTI Selector a 3 Open all three one touch speed dialing panels press TTI OK Selector highlight a sender name press OK lt NOTE If you do not specify a sender name the machine will receive mail transmitted to the mail address of the sender
76. ighlight 10 TX MODE gt press OK SELECT AN ITEM 07 TIME ZONE SETTING dM 08 PORT HO OO M x RX DATA SIZE MAIL USER SETTING 10 TH MODE The TX MODE menu appears 6 Press F3 V or F4 A to highlight 01 SIMPLE MODE gt or lt 02 E MAIL MODE gt gt press OK SELECT AN ITEM 0 SIMPLE MODE oOoooo O If you select the 01 SIMPLE MODE gt Q The MAIL USER SETTING menu returns O If you select the 02 E MAIL MODE Q The IMAGE FORMAT menu appears LI Press F3 V or F4 A to highlight an image format gt press OK SELECT AN ITEM g2 TIFF HMR oOooooo ga TIFF MR IMAGE FORMAT 04 TIFF MH The MAIL USER SETTING menu returns Specifying Mail Basic Items 3 23 Setting Up a Mail Account B Reset 7 Press Reset to return to the Basic Features screen specifying if Received Text is to be Printed opecify whether message text is to be printed when received images have message text elf you specify ON message text will always be printed e f you specify AUTO whether message text will be printed depends on the format of the received message elf you specify OFF message text will not be printed 2 NOTE The default setting is AUTO Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AM ITEM Setting Up a Mail Account E a 5 2 press F3 V or F4 A to highlight 03 FAX SETTIN
77. imple Mail Transfer Protocol SMTP is a protocol used by the Mail Servers to route to each other over the network Glossary 6 11 Appendix E 6 12 Subnet Mask SUBNETwork mask The method used to determine which subgroup or subnet an IP address belongs to On TCP IP networks all devices whose IP addresses have the same prefix would belong to the same subnet Dividing a network into subnets is useful for both security and performance reasons T TCP IP Transmission Control Protocol Internet Protocol The protocol used to connect to the Internet and to wide area networks TIFF Tag Image File Format A file format that saves images as high density bitmaps and is suitable for large amounts of image data The information field tag at the start of each image data record indicates the type of data represented Glossary cl A E ACCESS CODE 4 9 4 22 EMAIL RX PROTOCOL 3 2 ADDRESS FORMAT 3 3 Error Code Table 6 5 AUTO LINE WRAP 3 38 ERROR MAIL 3 2 Automatically Receive Mail 5 6 Error Mail Handling 3 28 B F BOOTP 2 2 2 4 6 9 Fax 6 3 FTP 6 3 6 10 C FTP Server 1 2 4 17 5 8 CHECK INTERVAL 3 2 G Check Settings 4 2 By the User Data List 4 4 Gateway Address 6 10 IP Address 4 2 Coded Speed Dialing 4 5 CONTROL PORT NO 4 22 H Host Name 2 14 Default Gateway 2 9 Delayed Transmission 5 2 _ Fax 1 2 5 2 6 3 6 10 Delimiter 6 9 E a DHCP 2 2 2 4 6 9 e e o pe age dee MN pi Dynamic
78. ion Format of Message Text and Signature 6 4 Preface Thank you for purchasing the Canon imageCLASS 2300 Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities and to make the most of its many functions After reading this manual store it in a safe place for future reference How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety A WARNING A CAUTION 7 IMPORTANT lt NOTE Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these warnings Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions Indicates operational requirements and restrictions Be sure to read these items carefully in order to operate the machine correctly and to avoid damage to the machine Indicates a clarification of an operation or contains additional explanations for a procedure Reading these notes is highly recommended Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expre
79. ions c The ADDITIONAL FUNCTIONS menu appears Q 3 SELECT AN ITEM 07 COMMON SETTINGS a Q2 COPY SETTING E ADDITIONAL FUNCTION fe ae E o 4 O F3 9 2 Press F3 V or F4 A to highlight 03 FAX SETTINGS gt F4 ress OK M press 08 OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM 01 COMMON SETTINGS a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK HA p OK OK SELECT AN ITEM 05 PRINTER SETTINGS gt 0E FILE SETTINGS oo OT SYSTEM SETTINGS Fax SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 3 34 Registering a Mail Address F3 F4 OK F3 F4 OK F3 F4 OK 4 Press F3 V or F4 A to highlight 02 E MAIL ADD SETTNG gt press OK SELECT AM ITEM ooo 01 MAIL USER SETTING The display for highlighting a mail address appears 5 Press F3 V or F4 A to highlight any number under which you register a mail address press OK MAIL ACCOUNT 01 HOT REGISTERED Q2 NOT REGISTERED oOooo 03 NOT REGISTERED E MAIL ADO SETTING loa NOT REGISTERED The E MAIL ADD SETTNG menu appears lt NOTE e Register the default mail address as the value under 01 e Up to five mail addresses can be registered 6 Press F3 V or F4
80. izontally scans and compresses extended areas of white and black dots Glossary Modified Modified Read MMR An adaptation of Modified Read originally for use in digital machines Faster than MR Modified Read MR Coding system that horizontally and vertically scans and compresses white and black areas Faster than MH P PDF Portable Document Format A file format run by Adobe Systems Acrobat software which is not restricted by device nor resolution PDF displays documents in a way that is independent of the original application software hardware and operating system used to create those documents A PDF document can contain any combination of text graphics and images POP3 Post Office Protocol POP is a program that allows PC and Mac machines to read e mail that has arrived to the mail server machine POP3 means that is the third version of the POP protocol 6 Protocol A set of rules that govern the transmission of data across a network Examples of protocols are FTP DHCP BOOTP RARP IPP and TCP IP Appendix R RARP Reserve Address Resolution Protocols A protocol that associates a network adapter address MAC address with an Internet Protocol IP address S Simple Mode A scanned original document is converted to TIFF MH image data Size of the converted image data is limited to LTR and its resolution is fixed to 200 X 200 dpi or 100 X 200 dpi adhering to the common l Fax standard SMTP S
81. k settings of the network and mail account by printing the user data list For an output example of a user data list see Chapter 14 Appendix in the Facsimile Guide Press FAX The fax indicator lights up and the machine displays the Fax Basic Features screen AI PRESO TO SEND OO 2003 MON 10 15 s TANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMABEQUALITY BDOK SENDING 2 Open all three one touch speed dialing panels press Report L2 The REPORT menu appears SELECT AN ITEM 01 ACTIVITY REPORT Q2 PRINT ADD LISTS 03 USER DATA REPORT 04 DOC MEMORY LIST 5 3 Press F3 V or F4 A to highlight 03 USER DATA gt Checking Settings and Registering Destinations B F4 ress OK A p OK OK SELECT AN ITEM 1 ACTIVITY REPORT lt 12 PRINT ADD LISTS 03 USER DATA REPORT 04 DOC MEMORY LIST The Fax Basic Features screen returns and the user data list is printed out 4 4 Checking Settings Registering Destinations Mail Addresses You can register mail addresses for destinations in one touch speed dialing and coded speed dialing Registering Mail Addresses for One Touch Coded Speed Dialing You can register up to 63 destinations for one touch speed dialing and 137 destinations for coded speed dialing You can register a mail address and destination name for each one touch speed dialing or coded speed dialing entry You can also input other option
82. n FTP server name in one touch speed dialing and coded speed dialing Registering FTP Server Name for One Touch Coded Speed Dialing You can upload an image to an FTP server by registering an FTP server name and EB password in one touch speed dialing and coded speed dialing Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM Q2 COPY SETTINGS Q3 FAA SETTINGS a 2 Press F3 V or F4 A to highlight 04 ADD F4 REGISTRATION gt gt press OK coss P OK T Each time you press 35 V or A the next or previous menu option becomes highlighted Uy i 2 E E p UY D e O O i 2 O D an O Uy O de U O E x O ab Bem O SELECT AN ITEM COMMON SETTINGS COPY SETTING a lul Fax SETTINGS ADDITIONAL FUNCTION id AOD PEGISTRATION 2 The ADD REGISTRATION menu appears Registering Destinations FTP Server 4 17 F3 8 Press F3 V or F4 A to highlight lt 01 1 TOUCH SPD F4 DIAL gt or 02 CODED SPD DIAL gt gt press OK E gt or lt gt gt press OK OK SELECT AN ITEM 02 CODED SPD DIAL oo lo GROUP DIAL F3 EE 4 Press F3 V or F4 A to highlight 03 FTP SERVER gt F4 ress OK m press IS OK Screen Example Registering an FTP server for one touch speed dialing SELECT AN ITEM 01 TEL REGISTRATION 2 E MAIL ADDRESS
83. nce Guide e Input a file name using numeric keys e f you highlight 01 AUTO a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format AAAABBBB tif AAAA communication administrative number BBBB consecutive number of attached file e If you highlight 02 FIXED a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format CCCC tif CCCC a file name you input e If you highlight 03 FIXED TX TIME a file name for transmission will be given as follows Extension will be automatically assigned according to the image data format CCOXXXX tif CCC file name you input XXXX Year Month Time Minutes Second 14 Press OK SELECT AN ITEM 01 ACCESS CODE 12 TX MODE lo TA FILE HAME OPTIORAL SETTING Od TY TIME SETTHG oOoooooo The TX TIME SETTNG menu appears 15 Press F3 V or F4 A to highlight any number from lt 01 gt to lt 05 gt gt press OK You can register up to five transmission start times numbered 1 to 5 The display for entering the transmission start time appears 4 14 Registering Destinations Mail Addresses OOGO 16 Input the transmission start time using the numeric keys OOG press OK x e S EA TX TIME SETTNG 18 00 The TX TIME SETTNG menu returns lt NOTE e Input the transmission start time in 24
84. ng the Network Setting the Network E 000 5 Input a Host Name using the numeric keys press OK OQ DOQQ OOG OK Reset Input Example HOST_NAME Press 3 Input Mode to change the input mode according to the characters you need to enter See Chapter 2 Basic Operations in the Reference Guide HOST NAME HOS T_HAME ASCII INPUT MODE The NETWORK SETTINGS menu returns 6 Press Reset to return to the Basic Features screen Specifying a Domain Name This section described how to enter a domain name Additional Functions F3 F4 OK 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION fd ADD REGISTRATION a Press F3 V or F4 A to highlight 06 SYSTEM SETTINGS gt press OK Each time you press lt gt V or A the next or previous menu option becomes highlighted SELECT AN ITEM 03 FAX SETTINGS 04 ADD REGISTRATION a 05 TIMER SETTINGS ADDITIONAL FUNCTION OE SYSTEM SETTINGS The SYSTEM SETTINGS menu appears 2 16 Setting the Network 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Manager Settings in the Reference Guide F3 5 8 Press F3
85. on Glossary 6 9 Appendix E 6 10 E E mail Mode A scanned original document is converted to PDF TIFF MMR Modified Modified Read TIFF MR Modified Read or TIFF MH Modified Huffman image data F FTP File Transfer Protocol A client server protocol allowing a user to transfer files on one computer to and from another computer over a TCP IP network FTP also governs the client program with which the user transfers files G Gateway Address The default address of a network or Web site It provides a single domain name and point of entry to the site I Fax Internet Fax l Fax enables you to transmit and receive a scanned original document converted to TIFF Tag Image File Format image data or PDF Portable Document Format as an attachment of an e mail to from any facsimile with Fax compatibility or personal computer with e mail functionality through the Internet Internet Protocol IP The underlying set of networking rules that describes how data is transmitted across the Internet Internet Protocol allows data from one computer to be split into packets to be sent to another computer with a specific IP address IP Address Internet Protocol address A 32 bit numeric address used by IP internet protocol to specify a computer on the Internet The IP address is usually written as four numbers separated by periods An example is 128 121 4 5 M Modified Huffman MH Coding system that hor
86. ons o ae o Eam b here he 4 4 Registering Destinations Mail Addresses llle 4 5 Registering Mail Addresses for One Touch Coded Speed Dialing 4 5 specifying Mail Transmitting GOondillOnS x 2 2 pat AA NES AS A 4 9 Registering Destinations FTP Server llle 4 17 Registering FTP Server Name for One Touch Coded Speed Dialing 4 17 specifying Settings for Transmitting Mail to an FTP Server 0 0 0 0 ce eee eee 4 22 4 1 Uy i i SS E UY D e O D i 2 O D an Lo uy O de U O amp O ab Bem O This section describes how to check the settings of the IP address network and mail account You can check the settings with the machine s display or by printing the user data list Checking the IP Address Additional Functions You can check the currently operating IP address subnet mask default gateway etc on the machine s display 7 IMPORTANT If you change settings the new settings will become effective when the machine is restarted after the procedure 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 2 Press F3 V or F4 A to highlight 06 SYSTEM F4 SETTINGS gt gt press OK OK Each time you press gt V or
87. or signature attached to your received image its format will vary according to the reception mode of a destination as listed below Transmission Mode When Relaying and Transferring l Fax Simple Mode Destination Transmit as Transmit as Transmit as converting to text data text data text data image data Il Fax E mail Transmit after Transmit as Transmit as Transmit as Mode converting to text data text data text data image data You cannot add new message text or signature while relaying and or transferring 6 4 Samples and Formats Err ode Table If an error occurs when transmitting or receiving an l Fax an error code will be displayed on each report This section describes specific error displays of Fax When a transmitting job is not completed properly the completion code is printed on the RESULT column of the Activity Report or the TX Report Take the recommended solution procedure that corresponds to the completion code 2 NOTE For error codes displayed while performing normal fax transmitting and receiving see Chapter 12 Troubleshooting in the Facsimile Guide 0037 The memory is full Memory Wait until automatically for Fax reception is full recovered Reception is rejected Print out documents stored because the printer is not in the memory with ready to print MEMORY RX or RECEIVED IN MAIL BOX If an error occurs in the printer eliminate the cause 07
88. ou can exchange image data with personal computers with e mail To specify a transmission mode see Specifying Mail Transmitting Conditions on p 4 9 and Specifying Mail Basic Items on p 3 2 You can specify a transmission mode in two ways by registering one touch speed dialing coded speed dialing or specifying the mail user settings The transmission mode specified by registering one touch speed dialing coded speed dialing has higher priority Furthermore l Fax enables you to e Select POP3 or SMTP as a reception protocol e Set the machine to check mail periodically e Set the timer to transmit Fax up to five times a day for time setting Settings for the same day every week is also possible e Upload image data to an FTP server What is Fax epperation Before Use Before using l Fax it is necessary to specify the following settings from the machine s control panel 1 Network Settings 2 Mail Transmission Reception Settings 3 Registering mail addresses in one touch speed dialing and coded speed dialing Bi Network Settings Specify the machine s parameters in the network To transmit receive data using l Fax on the network specify settings for the TCP IP communication protocol See Setting the Network on p 2 1 E Mail Transmission Reception Settings Specify settings of a subject message text signature etc for each registered mail address Also specify items related to e mail transmission and recep
89. p 12 O If you select 02 E MAIL MODE F3 LJ The IMAGE FORMAT menu appears Press F3 Y or F4 A to specify an d image format to be attached to e mail press OK OK 4 12 Registering Destinations Mail Addresses SELECT AN ITEM 01 POF g2 TIFF MMR 03 TIFF MR IMAGE FORMAT 04 TIFF MH OoOooooooo The OPTIONAL SETTING menu returns 03 TX FILE NAME gt is highlighted OK 12 Press OK SELECT AN ITEM 01 ACCESS CODE Sedo 02 Tk MODE Q3 TA FILE HAME OPTIORAL SETTING fd TX TIME SETTHG The TX FILE NAME menu appears F3 13 press F3 V or F4 A to highlight 01 AUTO gt 02 FIXED F4 or 03 FIXED TX TIME gt press OK n piss quis lt SELECT AN ITEM BENE O If you select 01 AUTO LY The OPTIONAL SETTING menu returns 04 TX TIME SETTNG is highlighted Proceed to step 14 O If you select 02 FIXED or 03 FIXED TX TIME e e Q The display for entering the file name for transmission appears Input a file 1010 E X x name press OK QOQ OJOJO TX FILE HAME OQO OK INPUT MODE The OPTIONAL SETTING menu returns 04 TX TIME SETTNG gt is highlighted Registering Destinations Mail Addresses 4 13 Checking Settings and Registering Destinations gt Checking Settings and Registering Destinations B OK F3 F4 OK lt NOTE e For details on how to input characters see Chapter 2 Basic Operations in the Refere
90. previously registered One Touch and Coded Speed Dial destinations O 4 Press F3 V or F4 A to highlight 03 FTP SERVER gt F4 ress OK ue press OK OK Screen Example Registering an FTP server for one touch speed dialing SELECT AN ITEM 01 TEL REGISTRATION ye 02 E MAIL ADDRESS The display for highlighting a registration number appears F3 ist Press F3 V or F4 A to highlight any registration number F4 for one touch speed dialing or coded speed dialing press OK If the number has already been registered the name and phone number of its destination will be displayed SELECT THE MEMORY HUMBER 1 NATALIE SMITH 2 BILL 03 JOHN BARRISTER 04 NOT REGISTERED The FTP SERVER menu appears F3 O Press F3 V or F4 A to highlight 06 OPTIONAL F4 SETTING gt gt press OK d press I9 OK SELECT AN ITEM 03 LOGIN HAME gt a 0d PASSWORD 05 UPLOAD DIRECTORY 06 OPTIONAL SETTING The OPTIONAL SETTING menu appears 4 24 Registering Destinations FTP Server F3 i sd 7 Press F3 V or F4 A to highlight 02 ON gt press OK F4 c SELECT AN ITEM OK annn The OPTIONAL SETTING menu appears 8 Press F3 V or F4 A to highlight lt 01 ACCESS CODE gt F4 ress OK m press qon AS SELECT aN ITEM 01 ACCESS CODE pots g2 PUT FILE HAME 03 IMAGE FORMAT OPTIONAL SETTING laa CONTROL PORT HO The display for entering the access code appears OOO 9 Input an a
91. ress OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK p OK OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo T SYSTEM SETTINGS Fax SETTINGS 08 LAN SETTINGS The LAN SETTINGS menu appears 3 32 Specifying Mail Basic Items Reset 4 Press F3 V or F4 A to highlight 01 MAIL USER SETTING gt press OK SELECT AM ITEM 01 MAIL USER SETTING 12 E MAIL ADD SETTHG ooo LAN SETTINGS The MAIL USER SETTING menu appears Press F3 V or F4 A to highlight 15 PRINT MAIL HEADER gt press OK SELECT AM ITEM 12 LARGE MAIL mnm 13 ERROR MAIL 14 ADDRESS FORMAT MAIL USER SETTING rare IT TRTNET IIS The PRINT MAIL HEADER menu appears Press F3 V or F4 A to highlight 01 OFF or 02 ON gt press OK SELECT AM ITEM oOoooo The LAN SETTINGS menu returns 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 33 Setting Up a Mail Account B Registering a Mail Address This section describes how to register a mail address and name of a mail sender Up to five mail addresses can be registered EN NOE 1 Press Additional Funct
92. rruption of the data failed to print the received image The received image format is not compatible to the machine Check the POP3 server name settings in Additional Functions Check that the POP3 server works properly Check the network conditions Check the password setting for the POPS account in Additional Functions Check the POP3 account settings in Additional Functions Ask the sender to resend the data Ask the sender to change the image format and resend it Ask the sender to change the image format and resend it Error Code Table 6 7 Appendix E Appendix o 6 8 Error Code Table The received image exceeds the maximum size the machine can receive The received text contains in excess of maximum number of lines that can be received ata time lf the server is set up to keep error messages allocate more space for incoming mail or retrieve the file with another computer If the server is not set up to keep error messages or is set to the SMTP receiving mode allocate more space for incoming mail and ask the sender to re send the image Alternatively you could ask the sender to reduce the file size by lowering the image resolution or dividing it into smaller files Ask the sender to reduce the number of lines in the text and resend it Maximum receivable lines approximately 300 lines 3 pages in LTR size format Ask the sender not to send the
93. s OK SELECT AN ITEM 10 T MODE mnm 11 RX TEXT PRINT 12 LARGE MAIL MAIL USER SETTING ra The ERROR MAIL menu appears 6 Press F3 V or F4 A to highlight 01 LEAVE ON SERVER gt or lt 02 ERASE FROM SERVER gt gt press OK SELECT AN ITEM 01 LEAVE ON SERVER Oe ERASE FROM SERVER oOoooo ERROR MAIL The MAIL USER SETTING menu returns 7 Press Reset to return to the Basic Features screen Specifying Mail Basic Items 3 29 Setting Up a Mail Account B Specifying a Mail Address Format Specify a mail address display format for transmitting and receiving e mail 2 NOTE The default setting is NAME lt ADDRESS gt Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 07 COMMON SETTINGS 02 COPY SETTINGS Q3 FAS SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION a 5 2 Press F3 V or F4 A to highlight lt 03 FAX SETTINGS gt Setting Up a Mail Account E F4 ress OK press OK OK Each time you press V or A the next or previous menu option becomes highlighted SELECT AM ITEM 01 COMMON SETTING a ADDITIONAL FUNCTION ADD REGISTRATION The FAX SETTINGS menu appears 3 Press F3 V or F4 A to highlight 08 LAN SETTINGS gt F4 ress OK p OK OK SELECT AM ITEM 05 PRINTER SETTINGS 06 FILE SETTINGS oo T SYSTEM SETTINGS Fax SETTING
94. s for Transmitting Mail to an FTP Server on p 4 22 In the OPTIONAL SETTING menu you can specify optional settings including Access Code Put File Name Image Format Control Port Number Use Control File TX Time Setting and Sender Name SELECT AM ITEM oOooooo 18 Press Reset to return to the Basic Features screen Registering of one touch speed dialing and coded speed dialing destinations is finished and the Basic Features screen returns Specifying Settings for Transmitting Mail to an FTP Server When you register an FTP server name in one touch coded speed dialing you can also register the following transmitting conditions tem sein Sting 01 ACCESS CODE Register a 2 to 5 digits access code so 2 to 5 digits that you can easily specify a destination when transmitting 02 PUT FILE NAME Specify whether transmitting file names AUTO FIXED will be automatically given as FIXED TX communication administrative number TIME consecutive number AUTO your input name FIXED or your input name transmission starting time FIXED TX TIME 03 IMAGE FORMAT opecify transmitting image format from PDF PDF TIFF MMR TIFF MR or TIFF MMR TIFF MH TIFF MR or TIFF MH 04 CONTROL PORT NO Specify a connecting port number 00000 to 65535 217 05 USE CONTROL FILE This function is not available in this OFF ON model Specify Off 4 22 Registering Destinations FTP Server
95. ssed in this manual e Control Panel Keys Key icon Key Name Example Start Stop e Function Keys lt Key icon gt Key Function Example Press F3 DENSITY 5 Press F4 A Legal Notices Canon the Canon logo and imageCLASS are trademarks of Canon Inc Other product and company names herein may be the trademarks of their respective owners Copyright 2003 by Canon Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL co 10 CHAPTER This chapter describes the overview of I Fax Internet Fax and what you need to do before using Fax Wt Is Pe er ae st o Lore ume tte 1 2 Preparation Before Use ee de deed dida neve pg e g
96. t is necessary to specify the following network settings e P Address auto manual e Subnet Mask e Default Gateway e DNS Server Address e DNS Dynamic Setting e Host Name Domain Name 7 IMPORTANT Specified settings become effective after the machine is restarted when you turn the main power back on 2 NOTE For the values of the network settings contact your network administrator Automatically Allocating an IP Address This section describes how to automatically allocate an IP address using DHCP BOOTP or RARP To input the already allocated IP address in the NETWORK SETTINGS see Manually Specifying an IP Address on p 2 5 Additional Functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears SELECT AN ITEM 01 COMMON SETTINGS Q2 COPY SETTINGS O Q3 FAA SETTINGS ADDITIONAL FUNCTION 64 ADD REGISTRATION 2 2 Setting the Network F3 2 Press F3 V or F4 A to highlight lt 06 SYSTEM F4 SETTINGS gt gt press OK press po OK Each time you press 35 V or A the next or previous menu option becomes highlighted SELECT AN ITEM O39 FAA SETTINGS 04 ADD REGISTRATION a The SYSTEM SETTINGS menu appears 7 IMPORTANT When ENTER A MANAGEMENT ID NUMBER gt is displayed input the System Administration ID and the System Password For how to input the System Administration ID and the System Password see Chapter 5 System Man
97. tering Destinations B lt NOTE e For details on how to input characters see Chapter 2 Basic Operations in the Heference Guide e You can input up to 16 characters in the ALPHA INPUT or NUMBER INPUT mode OK 10 Press OK SELECT AN ITEM 01 ENTER E MAIL AD 12 MAME ooooo The OPTIONAL SETTING menu appears 11 If you want to specify an optional setting press F3 V or F4 F4 A to highlight 02 ON press OK mu F4 A to highlight 02 ON gt press OK OK If you do not want to specify an optional setting highlight 01 OFF gt press OK If you highlight 01 OFF the E MAIL ADDRESS menu returns To continue registering another one touch speed dialing option repeat the above procedure from step 5 If you highlight 02 ON the OPTIONAL SETTING menu appears Proceed to Specifying Mail Transmitting Conditions on p 4 9 In the OPTIONAL SETTING menu you can specify optional settings including Access Code TX Mode TX File Name TX Time Setting and Sender Name SELECT AN ITEM oOooooo Reset 12 To finish registering destinations of one touch speed dialing and coded speed dialing press Reset Registration of destinations for one touch speed dialing and coded speed dialing is finished and the Basic Features screen returns 4 8 Registering Destinations Mail Addresses Specifying Mail Transmitting Conditions When you register a mail address in one touch speed dialing
98. tion See Specifying Mail Basic Items on p 3 2 For values of the network settings contact a network administrator B Registering Mail Addresses in the One Touch Coded Speed Dialing Register mail addresses so that you can transmit mail with I Fax by specifying the destinations with one touch coded speed dialing or access code You can also register the transmission start time transmission mode etc as well as the mail addresses in each one touch or coded speed dial address See Registering Destinations Mail Addresses on p 4 5 Preparation Before Use 1 3 Overview B Overview 1 4 Preparation Before Use CHAPTER This chapter describes how to specify the network settings such as the IP Address Subnet Mask Default Gateway and so on Seting ne INGIW ORK sourire em acr mti dou ou are tt ida 2 2 Automatically Allocating an IP AddreSS 0 0 0 eee eens 2 2 Manually Specie IP AGIOS 1 1 a ween ate tee oat acr e ac a BOT s o e Maes d ae bo ha UL te ea bet sn 2 5 DO SCI YVING as SUMO Ie SK a a cana air ri AA 2 7 Speciyinga Defauli Galeway As oh ee oer Bed BSL ERI SEL ES 2 9 Specifying a DNS Server Ies Saa Ate ww ec E e a ernie hte id ola le J 2 11 opecivipng DNS Dynami Seung dedo een dl al E EE dl ost ala 2 13 Spec VINO a Host Name cens a A DD Aa Bde ci 2 14 SHeCIVING 4 Doman NAMIC oup roe dd a o OSG aS a 2 16 2 1 Setting the Network E Setting the Network Before using I Fax i

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