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Brother MFC4820C User's Manual

1. settings and the LCD will return to 1 YES 2 NO the SETUP SEND menu OR Press 2 if you have finished choosing settings for this page and then go to Step 6 6 Enter the fax number 7 Press Fax Start to send the fax a If you are sending a color Fax the MFC will send it in real time even if REAL TIME TX is set to OFF 6 9 SETUP SEND Checking job status Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD shows NO JOB WAITING See Canceling a job while scanning the original on page 6 10 1 Press Menu Set 2 6 FAX TEL 2 Ifyou have more than one job 6 REMAINING JOBS waiting press to scroll through the list 3 Press Stop Exit Canceling a job while scanning dialing and sending the original You can cancel a job while you are scanning it into memory by pressing Stop Exit You can also cancel a job while the MFC are dialing or sending the original by pressing Stop Exit Canceling a scheduled job You can cancel a fax job that is waiting in memory See Checking job status on page 6 10 1 Press Menu Set 2 6 FAX TEL Any jobs that are waiting will appear 6 REMAINING JOBS on the LCD 2 Ifyou have more than two jobs waiting press to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Pre
2. Using PhotoCapture Center from your PC You can access the media card that is in the media drive slot of the MFC from your PC See Using PhotoCapture Center from your PC See Using the PhotoCapture Center from your PC on page 20 1 and Using the PhotoCapture Center from a Macintosh on page 21 21 Using PhotoCapture Center for scanning originals You can scan the originals into a media card See Scan to Card on page 15 18 WALK UP PHOTOCAPTURE CENTER 12 18 Using the MFC as a printer Using the Brother MFC 4820C printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the CD ROM we have supplied Install the drivers first by following the Quick Setup Guide Also the latest printer driver can be downloaded from the Brother Solutions Center at http solutions brother com Features This MFC offers many features you ll find in a high quality ink jet printer Fast Printing Speed Using Fast mode you can print up to 11 pages per minute in full color and up to 13 pages per minute in black Brilliant High Quality Output Printing at 2400 x 1200 dpi resolution on glossy paper gives you highest resolution output Beautiful Elaborate Output You can use 2 in 1 Watermark printing True2Life
3. Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mode and so on will be lost You may also have to reset the date and time 3 1 ON SCREEN PROGRAMMING Navigation key Search Speed Dial Menu Set Copy Options 008 menu level Exit the menu Stop Exit Access the menu Go to the next menu level Accept an option You can access the menu mode by pressing Menu Set When you enter the menu the LCD scrolls Press 1 for General Setup menu OR Press 2 for Fax Tel menu OR Press 3 for Copy menu OR Press 4 for PhotoCapture menu OR Press 5 for Maintenance menu OR Press 6 for Print Reports menu OR You can scroll more quickly through each Scroll through the current menu level Go back to the previous menu level Go forward to the next LECT rg HOTOCA T lL amp SET PTURE menu level by pressing the arrow for the direction you want on Then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Press to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Acc EPT ED Use to scroll backward if you passed
4. Media Type Color Grayscale Print Quality Selection Plain Paper Color Grayscale Fast Normal Fine S Fine Inkjet Paper Color Fine S Fine Photo Grayscale Fine S Fine Photo Glossy Paper 4 or 3 color Color S Fine Photo Grayscale S Fine Photo Transparencies Color Grayscale Fine S Fine a The factory settings are shown in bold Bi Directional Printing When Bi Directional Printing is selected the print heads print in both directions and offer faster print soeeds When not selected the print heads will only print in one direction to provide higher quality printouts Brother MFC 4820C USB Printer on BRUSB Properties Basic Advanced Support 14 4 2h ves ioe Quality C S Fine Nem Normal ew C Fast Paper Size Letter ka Page Layout Normal X Border lige None z Orientation Portrait Landscape Copies ERD ARIE Gc x T Nea PRINTER DRIVER SETTINGS Paper Size The Paper Size selection provides a large selection of standard paper sizes If you wish you can create a custom size ranging from 3 5 x 5 89 x 127 mm to 8 5 x 14 216 x 355 6 mm From the drop down box select the Paper Size you are using Paper Size Letter X You can enter custom size by selecting User Defined Select the proper paper thickness to improve the quality of your output User Defined Size x Custom Document Size Width 889 216 fz10 Height 127 3556 23 Unit mm f inch
5. cc ci eeeeeeeeeeeeneeneees 5 7 Operation from extension telephones 06 5 7 For FAX TEL mode Omya nanan 5 7 Using a cordless external handset eee 5 8 Changing the remote codes 5 8 Printing a fax from the memory s 5 8 POMNOG kesian urian een hae 5 9 Setting up Polling Receive ce eceeeeeeeeeeeeeeeeee 5 9 Setting up Sequential Polling Receive 4 5 9 Telephone services ceceeecceceeeececeeeeeeeeeeeeeeeeeeeenanaes 5 10 Distinctive RING cessie innean aiia 5 10 What does your telephone company s Distinctive Ring dO eceeeeeeeeesteeeeeeeenees 5 10 What does Brother s Distinctive Ring do 5 10 Do you have Voice Mail ee 5 11 Before you choose the ring pattern to register 5 11 Registering the Distinctive Ring pattern 0 5 12 Very IMPOmannl seisin aa 5 12 Turning off the Distinctive Ring eee 5 12 caler IDe haneden dace teanied ah ineedeendcn ain 5 13 Viewing Caller ID List eee eeeeeeeeeeeeeeeeeeeeeenees 5 14 Printing Caller ID List eeeeeeeeeeeeeeeeeeeeeeeaaes 5 14 Setup Send issii aaea eenas inanan eas Eaa EEEE 6 1 FIOW 10 Di l sisien neiaa aa N 6 1 Manual Dialing naa 6 1 Speed Dialing ecrini inni 6 1 e E EE E enter 6 1 How to Fax cicna Re ean 6 2 Automatic Transmission eeeeeeeeeeereseererrrrerene 6 2 Faxing A4 size originals from the scanner glass 6 3 Out of Memory message eseeeeeeee
6. vi LIMITED WARRANTY CANADA Safety Precautions To Use the MFC Safely Save these instructions for later reference Ay WARNING There are high voltage Do not handle the plug with wet electrodes inside the MFC hands Doing this might cause Before you clean the MFC or an electrical shock clear a paper jam make sure you have unplugged the power cord from the power outlet A ae SE U To prevent injuries be careful To prevent injuries be careful not to put your hands on the not to put your fingers in the edge of the MFC under the area shown in the illustration scanner cover A WARNING Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack Never install telephone wiring during a lightning storm Never install a telephone jack in a wet location E Install equipment with a power cord near a socket outlet that is easily accessible E To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord E Do not use a telephone in the vicinity of gas leak to report leak vii Caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm Do not use this product
7. Height shows the height of scanning area Data Size shows the approximate data size calculated in a Bitmap format The size will be different for other file formats such as JPEG HOW TO SCAN USING WINDOWS 15 9 Scanning a document For Windows XP only WIA compliant Windows XP uses Windows Image Acquisition WIA for scanning images from the MFC You can scan images directly into the PaperPort viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning How to access the scanner 1 Open your software application to scan a document The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0 The steps for scanning from another application may vary 2 Select Scan from the File drop down menu or select the Scan button The Scan panel appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box The Scan dialog box will appear Scan using Brother MFC XXXX USB What do you want to scan Select an option below for the type of picture you want to scan al Color picture i Grayscale picture O Black and white picture or text O Custom Settings You can also Adjust the quality of the scanned picture Preview Scan Cancel 15 10 HOW TO SCAN USING WINDOWS Scanning a document 1 Place the original fac
8. Paper is jammed in the paper tray 1 Push the lever as shown below and remove the jammed paper Paper is jammed inside the paper tray 1 Remove any paper from the paper tray that is not jammed Paper Tray TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 3 2 Pull the paper tray out of the MFC 3 Pull up the jammed paper to remove it a paper 4 Reinstall the paper tray 23 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the MFC 1 Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover Scanner Cover Release Lever Scanner Cover 2 Remove the jammed paper 3 Close the scanner cover Do not touch the ink tube because it can cause damage to the machine itself Ink Tube TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 5 If you are having difficulty with your MFC If you think there is a problem with the way your faxes look make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off This can be caused by static or interference on the telephone line You can make a copy using the Black Copy key to see if the same problem occurs If the copy looks bad call Brother Customer Service at 1 80
9. 05 1 17 xi EN E TE E A 2 1 ADOUL DADCN iiss seccatcce icc encetien citheies etednasyea ase Ges 2 1 Handling and using special papet ceeeee 2 1 Recommended paper cccceceeeeeeeeeeeeeeeeeeeneeees 2 2 Paper capacity of the Paper Tray 2 8 2 2 Paper specifications for the Paper Tray 2 2 Paper capacity of the Output Paper Support 2 3 Printable area ciiir seniors 2 4 How to load paper and envelopes cececeeeeeees 2 5 To load paper or other media ceeeeeeeeeees 2 5 To load glossy paper eee eeeeeeeeeeeeeeeeeeeeennaaees 2 6 To load envelopes 2 c eceeeceeeeceteceeeeeeeteneeeneees 2 6 On Screen Programming ssssssssssssnssrnnnnsrnnnnnrnnnnnnnnnnnnnnnnnnne 3 1 User friendly programming c ccceeeeeeteeeeeecteeeeeeeeaes 3 1 Menu table srneci ented A 3 1 Memory Storage seisritiiis inini iniia 3 1 Navigation key cceceeescenccceeceeeeedeseeseeeeennneeteeeeeeeneenees 3 2 Mitia SetUP ssie aaraa aaae mae aaea raea ANENA 4 1 G tting started sasian ioni a a 4 1 Setting the Paper Type eeeeccceeeeeeeeeeeeetteeeeeeneaees 4 1 Setting the Paper Size eee eeceeeeeeeeeeeeeeeeeeeneeeeees 4 2 Setting the Date and Time ecceeeeeceeeteteeeeeneees 4 2 Setting the Station ID sosisini 4 3 Entering COX asmeni e rier 4 4 Inserting SPACES nainen 4 4 Making Corrections 0 ee
10. E Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF HOW TO SCAN USING WINDOWS 15 23 You can Export items in other formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export itas a JPEG file Web pages often use JPEG files for displaying images Exporting an image file 1 Select the Save As command from the File pull down menu in the PaperPort window The Save XXXXX As dialog box will be displayed 2 Select the drive and directory where you want to store the file 3 Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPort without saving it To Uninstall PaperPort and ScanSoft TextBridge For Windows 98 98SE and Windows Me Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select Brother Extensions for Paperport and click the Add Remove button Select PaperPort 8 0 SE from the list and click the Add Remove button For Windows 2000 Professional Select Start Settings Control Panel and Add Remove Programs Select Brother Extensions for Paperport and click the Change Remove button Select Paper
11. HOW TO SCAN USING WINDOWS 15 21 Organizing your items in folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item M Folders are arranged in a tree structure in the Folder View You use this section to select folders and view their items in Desktop View M You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder E Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and non PaperPort files appear on the Desktop E You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Send To Bar is to select an item and then fax it This sample Send To Bar shows several applications with links to PaperPort iz Y Bq m 2 a ie OD I If PaperPort does not automatically recognize one
12. Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ T XXXxX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the
13. 1 Place the original face down on the scanner glass 2 Press Copy Options and select ENLARGE REDUCE Press Menu Set 3 Press to select the enlargement or reduction ratio you want Press Menu Set OR You can select Z00M and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 533 4 Press Black Copy or Color Copy OR Press for more settings Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce MAKING COPIES 11 6 Paper Type You can change the paper type only for the next copy Select the type of media that you are using to get the best print quality 1 Place the original face down on the scanner glass 2 Press Copy Options and to select PAPER TYPE Press Menu Set 3 Press to select the type of paper you are using PLAIN INKJET GLOSSY or TRANSPARENCY Press Menu Set 4 Ifyou selected cLossy press G to select GLOSSY 4 COLOR or GLOSSY 3 COLOR Press Menu Set The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOR which simulates black ink by combining the three ink colors 5 Press Color Copy or Black Copy OR Press for more settings a You can change the
14. MEFC 4820C version A d b If you need to call Customer Service Please complete the following information for future reference Model Number MFC 4820C Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service E Register your warranty on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at www registermybrother com 1996 2002 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the MFC Calls must be made from within that country Register Your Product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the
15. s memory See Message Center mode on page 9 1 In FAX TEL mode you must set the Ring Delay and F T Ring Time If you have extension phones on the line keep the Ring Delay set to 4 rings 5 1 SETUP RECEIVE To select or change your Receive Mode 1 Press Menu Set 2 1 1 2 Press G to select FAX ONLY ae FAX TEL or MANUAL Press Menu Set FAX FAX ONLY F T FAX TEL MNL MANUAL MC MSG CTR A A Paper Type Copy Quality n If the Message Center Mode is ON it Qi overrides your Receive Mode setting 4 The screen shows MC MSG CTR Press and hold until it lights If the Message Center Mode is OFF the Receive Mode returns to your own OFF setting See Message Center on page 9 1 SETUP RECEIVE 5 2 Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in FAX ONLY FAX TEL andMC MSG CTR modes If you have extension phones on the same line as the MFC or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Easy Receive on page 5 5 and Operation from extension telephones on page 5 7 1 Press Menu Set 2 1 2 SETUP RECEIVE 2 Press to select RING DELAY Zea Press Menu Set 3 Press to select how many times the line rings before the MFC answers 00 04 Press Menu Set If you select 00 the line won t ring at all 4 Press Stop Exit Setting Toll Saver When you set the
16. 98 Change Receive Mode If you hear one long beep you can change 1 MSG CTR the Receive Mode 2 FAX TEL 3 FAX ONLY 90 Exit After a long beep you can exit Remote Retrieval 8 7 REMOTE FAX OPTIONS Retrieving fax messages 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 As soon as you hear two short beeps use the dial pad to press 962 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits p You cannot use and as dial numbers However press if you want to store a pause 5 Hang up after you hear your MFC beep Your MFC will call the other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits g You cannot use
17. IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED e This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives This warranty gives you certain rights and you may also have other rights that may vary from state to state This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this product MFC LIMITED WARRANTY USA v BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head to
18. Paper Thickness Regular 7 Cancel Help Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper If you are using Windows 98 98SE Me the 4 in 1 layout is not available Border Line When printing multiple pages on one sheet with the Page Layout feature you can choose to have a solid border dashed border or no border around each page on the sheet PageLayout Border Line None X PRINTER DRIVER SETTINGS 14 5 Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Orientation Portrait Landscape Portrait Vertical Landscape Horizontal Copies The Copies selection sets the number of copies that will be printed 1 to 999 Collate With the Collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the document is printed Reverse Order Reverse Order prints the pages of your document in the opposite order Copies Bp g Collate JV Reverse Order Near Edge Print Near Edge Print feature expands the printable area at the bottom edge of the paper up to 0 02 in
19. Scanner Settings 2 0 ecceceeeeececeeeeeeeeeeeeeeeeeseeeeeeens 16 9 Word PrOc SSO isinsin e a 16 10 SCAN MIM AGS ae naa E 16 11 To access Scan to Image Configuration screen 16 11 Scanner Settings 2 0 0 ee ceeeeeesseeeeceeeeeeeeeeeeeeeeeeees 16 11 Target Application sceseeeeeeeeeeeeeeteeeeeeeees 16 11 Using the Windows Based Brother SmartUI Control Center seoses s25s cadttsecns cxvensscsdedlaateenstivecscassanes 17 1 Brother SmartUI Control Center cccceceeetteeeee 17 1 AutoLoad the Brother Control Center 055 17 2 How to turn off Auto Load cccccceeeeeeteeeesereteees 17 2 Brother Control Center features cccceteeeteeeee 17 3 Auto Configuration sassen 17 4 Hardware Section Changing the Scan to Button CONTIQUIAUON ssoi esnia 17 5 Scan T E mail erie ieii 17 6 Scan TO File resio a a 17 7 SCAM TOIME ee eager 17 8 Scan TO OCR mirelit nere eens 17 10 Software Section cceccecceeeeeeeeeeeeeceaccaeeeeeeeeeneees 17 12 SCAN a ities eed ee r E AE TE errr 17 13 CODY eaii a e 17 13 E evden are 17 14 CUSTOM cca etree ton aeiae a DE encom ESAE 17 14 SCan to File csc ccioesigsscthibedtadadeneansiidsvadudduadbariarnesbesdines 17 15 SCan to E Malll is i ceehs gecieccsespheereriibuateege cadsssiednneses 17 17 File attachment cccesteeeeeteeeeeeeeeeneneeeeneeees 17 19 Scanner SettingS 0 0 2 cceceeeeeceeceeeeeeceeeeteeenseeee
20. The MFC plays the selected OGM You can 2 F T OGM stop playing OGMs by pressing 9 2 Record 1 MSG CTR OGM After one long beep you can record the 2 F T OGM selected OGM You will hear the message played once You can stop recording the message by pressing 9 REMOTE FAX OPTIONS 8 6 Remote commands Operation details 95 Change the Fax Forwarding or Paging settings 1 OFF If you hear one long beep the change has 2 Fax Forwarding been accepted If you hear three short beeps you cannot change it because the conditions 3 Paging have not been met for example registering a 4 Fax Forwarding number fax forwarding or paging number You can register your Fax Forwarding number by entering 4 Fax Forwarding number see page 8 8 Once you have registered the number the MFC will change to FAX FORWARD ON mode 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 8 8 3 Erase faxes from the If you hear one long beep you can erase fax memory messages from the memory 97 Check the Receiving You can check whether your MFC has Status received any FAX or VOICE messages If 1 Fax yes you will hear one long beep If no you will hear three short beeps 2 VOICE
21. button Send To Options Microsoft WordPad Program Links Send Image Item As File type Windows Write wri s r Convert Image to Text with OCR PaperPort OCR Md Settings M Include icon on Send To bar Cancel Help File Type From the pull down list select the file format you want to use for documents OCR Select the OCR application from the OCR pull down list USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 22 Scan to Graphics application example Microsoft Paint The Scan to Graphics Application allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed Scan to Application Scan Action Configuration Scan Settings C Eile C OCR C E mail To change the configuration of the destination application click on the Configuration Tab Scan to Application Scan Action Configuration Scan Settings Application Microsoft Paint Link Preferences Format Folder G c 17 23 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER To change the destination application select the appropriate application from the Application pull down list To change the other configuration options click the Link Preferences button Send To Options Microsoft Paint Program Links V R
22. gt 7 mmmoo gt 7 mmgoo gt 7 mogoo 3 BLUE 7 mn B smmoo gt 7 mmo gt 7 mmmoo gt 7 mmooo ODWWWwWIaAAADAIA DAWA DW DW gt 7 moooo 11 11 MAKING COPIES Copy Quality 1 2 3 Press Menu Set 3 1 Press to select NORMAL BEST or FAST Press Menu Set Press Stop Exit Brightness 1 2 3 Press Menu Set 3 2 Press to make a lighter copy OR Press G to make a darker copy Press Menu Set Press Stop Exit Contrast COPY 1 QUALITY COPY 2 BRIGHTNESS You can change the contrast to help an image look sharper and more vivid 1 2 Press Menu Set 3 3 Press to increase the contrast OR Press G to decrease the contrast Press Menu Set Press Stop Exit COPY 3 CONTRAST MAKING COPIES 11 12 Color Adjustment 1 Press Menu Set 3 4 2 Press to select RED GREENor 4 COLOR ADJUST BLUE Press Menu Set 3 Press to increase the color saturation OR Press Q to decrease the color saturation Press Menu Set 4 Return to Step 2 to select the next color OR Press Stop Exit 11 13 MAKING COPIES Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel
23. lt lt 20r nT N OND OH FR O Inserting spaces To enter a space press once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Stop Exit All the letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right INITIAL SETUP 4 4 Special characters and symbols Press or 0 and then press to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space amp Press for lt gt _ Press 0 for EAEEICEOO NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into you
24. printing Check that the paper size setting in the application and in the printer driver are the same Cannot print when using Paint Brush Try setting the Display setting to 256 colors Cannot print when using Adobe Illustrator Try to reduce the print resolution Thick lines and thin lines appear alternately banding 1 Open the Basic tab in the printer driver 2 Click Setting in the Basic tab of the printer driver 3 Turn OFF Bi Directional Printing by un checking it See Bi Directional Printing on page 14 4 There are some dense lines Check Reverse Order in the Basic tab of the printer driver Printing is slow In the Color tab from the Advanced tab in the printer driver uncheck the Color Enhancement True2Life is not working correctly If the image data is not full color in your application Such as 256 color True2Life will not work Please use at least 24 bit color data with the True2Life feature MFC is Busy or MFC Connect Failure Error Message appears Make sure the MFC is not showing an error message on the LCD MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp check box in the Brother Control Cent
25. sending faxes 23 7 True2Life PhotoCapture Center 12 17 Print ieceeetcadee ver tenes ent 14 11 two line phone system 1 14 Volume setting 00 4 6 beeper oo eeceeeeeeeeeeeeees 4 6 AAO PERE AE AE Coates ee 4 6 speaker ceeeeeeeeeeeeeeeee 4 7 volume setting handset ccceeeeeeeeeeeeees 4 8 amplify for hearing impaired 4 9 Warranties cccccccccseeeeeees iii Canada ceeeeeeeteteeees vi Notice Disclaimer iii USA erate aie iv World Wide Web 055 i INDEX l 5 Remote Retrieval Access Card If you plan to retrieve voice or fax messages while away from your MFC carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit in your wallet or organizer Keeping it handy will help you derive the full benefit of your MFC s Forwarding Paging and Remote Retrieval features g ssoid sadessaur Xey Je ISLI yem pue dn Suey doog oy TOV Aq pomoyjoj ouryoeur XVJ JOWA ay JO Jaquinu ay 197U UI Z ssaid saxey Je IAIIJIY 07 UAI 9 6 ssa1d xe4 e A JAHY 4 ssaid JAO I3LI04S Xe UN g ssoid NO 33e10 5 xeq Um Aq pomoyjoy popiemioj sasessour xey MoA JueM nod arayAr oUTYORUT XL GOWI I Jo Joquinu MoU sy JOU fp ssord saquINN pemo xey wead g ssaid raquiny Surse
26. 1 These notices are in effect on models sold and used in the United States onlly e 22 1 Federal Communications Commission FCC Declaration of Conformity USA onlly 22 3 POM anei settee een 22 4 Industry Canada Compliance Statement Canada Only aani adhered 22 4 Important safety instrUCtiONnS cc cceeeeeeeeeeeeeeeeeeenees 22 5 TieadematkSiuirsiiiecine e aa a 22 7 Troubleshooting and routine maintenance 00008 23 1 TroubleshoOoung srca 23 1 Error MESSAGES cinirenen 23 1 Printer Jam or Paper Jam sceeeeeeeeeeeteeeteees 23 3 If you are having difficulty with your MFC 23 6 How to improve print quality cceeeeeeeeeeeeeeeeaeeeeeees 23 9 Cleaning the print head eeeeeeeeeeeeeeteeeeeeenes 23 9 Print Quality CHECK sceanra EA 23 9 Checking the ink VOIUME cceeeeeeeeeteeeeeeeeneeeeeeenaes 23 13 Packing and shipping the MFC 23 14 Routine Maintenance ececeeeeeeeeeeeeeeeeeeeeeeeeeeaeanaes 23 17 Cleaning the SCANNET cceeeeeeeeeeeeeeenteteeeeeaes 23 17 Replacing the ink cartridges 0 0 eerie 23 18 GIOSS A E E T G 1 Specifications si sisssssidsassrissneirr ins E nonpoa ria E aas ESAE Aaeeea E EnaA S 1 Product GeSCription eisie S 1 GS SORA iis c ct ciaatvecunesstatnccvdarietaduaeuveatstarhates waagiongatee bes S 1 Print MOC al tai Seciesianetidenetiet awd eadeaedendaeeni he bets eens eee S 2 COPY ttecidewsnssccidindut
27. 1 Scanning a document For Windows 98 98SE Me and 2000 Professional 15 1 TWAIN cCompliant ccececceeeeeeceeeceeeeeeeeeeeeeeaeananaes 15 1 How to access the Scanner 15 2 Scanning a document into the PC seee 15 3 Scanning a whole page cceceeeeeeenteeteeeenees 15 3 PreScanning to crop a portion you want to scan 15 4 Settings in the Scanner window ccceeeeeeee 15 6 Scan Image TyPe ceeeeeeeeeeseeeeeeeeeeeenteeeeeeenas 15 6 RESOIWMON esena e ia 15 6 SCAN Type senei O 15 7 BrigNtNES Sianio cochevidabee uty da dcccdes eavieshaatade 15 7 CONTAS trae omreneninagesee 15 7 Document SiZe seoksena aeiia 15 8 Scanning a document For Windows XP only 15 10 WIA complanta aa a 15 10 How to access the Scanner 15 10 Scanning a dOCUMENL ceceeeeeeeeeeeenteteeeeetaes 15 11 PreScanning to crop a portion you Want to SCAN areeni aa ea 15 12 Brother Scanner Utility eee eeeeeeteeeeeeneee 15 14 Using the scan key cc ccccccceeteceeeeseeeseteeteneneeeteeeeeees 15 15 scan to E mail esee re e E 15 16 ocan Mage oiin tudes tae eeeele 15 16 SCAN OCR iee E 15 17 Scan to Fil ssi eane kA ea Ra A 15 17 Scan to Card eoc a a E 15 18 Changing the default color file format 15 19 Using ScanSoft PaperPort and TextBridge OCR 15 20 VIGWING MOMS iiceoe nnie 15 21 Organizing your items in folders ccceeeeeee 15 22 Quick links to other application
28. 1 2 On Line Registration USA and Canada 00 1 2 MFC Part Names and Functions eseeeeeeeeees 1 3 MFC 4820C control panel overview 0 eeeees 1 6 About fax Machines sisser 1 8 Custom features ce eeeceeeeeeeeeeeeeeeeeeeeeentaeeeeertaes 1 8 Do you have Voice Mail on the phone line 1 8 Why should there be problems cceeeeeees 1 8 How can you avoid possible problems 1 8 Fax tones and handshake 1 0 0 0 ceceeeeeeeeeeeenneneees 1 9 ECM Error Correction Mode 1 10 Connecting the MFC 00 eeeeeeeeeeeeeeeteeeeeeetteeeeeeeeaes 1 11 Connecting an External Telephone sses 1 11 Connecting an External Telephone Answering Device TAD rerinenccrnenennin 1 11 Sequence ccccceececeeeeeeeeeeeceeeneeaeeeeeeeteeteeeteeed 1 11 CONNECHONS scrcas iA 1 13 Recording Outgoing Message OGM on an External TAD 00 cceeeeeeeeeeeeeeeeeeeeeeeeees 1 13 Special Line Considerations ccceeeeeeeee 1 14 Roll Over Phone Lines ccceeeeeeeeeeeeeetteeeeeeeee 1 14 Two Line Phone System eese 1 14 Converting Telephone Wall Outlets 1 15 Installing MFC External Two Line TAD and Two Line Telephone cccceeeeeeeeeeees 1 16 Multi Line Connections PBX eessen 1 17 If you are Installing the MFC to Work with a PBX cccceeeeeeeeeeeeeeeceeeeeeeseeeeeeeetaeeeeeneas 1 17 Custom Features on Your Phone Line
29. 40 seconds over the phone line and the LCD shows RECEIVING If your MFC is set to the FAX ONLY mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVING To cancel the receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed So it is important for the receiving machine to answer the call in as few rings as possible ae When you have an external Telephone Answering Device TAD on your fax line your TAD will decide the number of rings before the call is answered Pay special attention to the directions for connecting a TAD in this chapter See Connecting an External Telephone Answering Device TAD on page 1 11 INTRODUCTION 1 9 ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuous
30. 8 1 2 x11 in Title CONFIDENTIAL lt Watermark G Text Style a C Bitmap Watermark Text Text CONFIDENTIAL Font Arial bd Size 72 Style Regular Y Color Watermark Bitmap 1 A n jE Cancel Hele E Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Color and Style E Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image E Position This setting offers you the control for where the Watermark is to be positioned on the page PRINTER DRIVER SETTINGS 14 15 Device Options Lets you set the following Printer Functions Brother MFC xxxx USB Printer on BRUSB Properties Basio Advanced Support Printer Function Date amp Time T Print Date amp Time MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Core toe Hep Print Date amp Time When enabled the Print Date and Time feature will print the date and time on your document from your computer s system clock Date amp Time x Format a Time 19 49 43 x Font Date amp Time Font Position C Left Center C Right Top C Bottom Background Transparent Opaque Cola Cancel Default Click the Setting button to change the Date and Time format and the Position and Font To include a backg
31. Brother Customer Service In USA 1 800 284 4329 In Canada 1 877 BROTHER In Montreal 514 685 6464 MEDIA ERROR The media card is either bad or not formatted Reinsert the correct media card NEAR EMPTY One or more of the ink cartridges are running out of ink If a sending machine has a color fax the MFC s handshake will request that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax Order a new ink cartridge See Ordering accessories and Supplies on page ii NO FILE The media card in the media drive does not contain a JPG file Reinsert the correct media card NO RESPONSE BUSY The number you dialed does not answer or is busy Verify the number and try again NOT REGISTERED You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 7 1 OUT OF MEMORY The data is too large for the MFC s memory See Out of memory message on page 11 2 PAPER JAM The paper is jammed in the MFC See Printer Jam or Paper Jam on page 23 3 UNSUPPORTED You inserted a media card that can not be Reinsert the correct media card CARD used 23 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC
32. Center mode by inserting your media card After inserting your digital camera s card press the Copy Options to print the thumbnails or digital photos or to temporarily change the settings for digital direct printing O Fax Resolution You can temporarily change the resolution when you send a fax O Search Speed dial Lets you look up numbers that are stored in the dialing memory It also lets you dial stored numbers by pressing and a two digit number Volume When using the speaker or listening to the ring you can press this key to adjust the volume o M a N o oQoooocoooogoooogo G Y oog Menu Set Lets you access the Menu to program and store your settings in the MFC Press to scroll forward or backward to a menu selection Press to scroll through the menus and options Stop Exit Stops a fax cancels an operation or exits from the menu Telephone keys Speaker Phone Lets you dial telephone and fax numbers and speak to another party without lifting the handset Hold Lets you place calls on hold Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers IDIOIOIIO 0n Scan to Black Copy Microphone Picks up your voice when you speak to another party using speakerphone Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC The key lets
33. Fax Automatic Transmission You can use the scanner glass to fax pages of a book or one page at a time Originals can be up to letter or A4 size 8 5 inches to 11 7 inches 7 Lift the document cover Originals are Face Down on the Scanner Glass Document Guidelines 2 Using the document guidelines on the left center the original face down on the scanner glass 3 Close the document cover A If the original is a book or is thick lift the cover up Do not slam the cover or press on it 4 Dial the fax number MEMORY 001 973 Press Fax Start PLAIN NORMAL The MFC starts scanning the first page 5 Tosenda single page press 2 or NEXT PAGE press Fax Start again The MFC 1 YES 2 NO DIAL starts sending the original OR To send more than one page press 1 and go to Step 6 6 Place the next page on the scanner SET NEXT PAGE glass THEN PRESS SET Press Menu Set The MFC starts scanning Repeat Steps 5 and 6 for each additional page Press Stop Exit to cancel If the memory is full and you are faxing a single page it will be sent in real time SETUP SEND 6 2 Faxing A4 size originals from the scanner glass When originals are A4 size you need to set Scan Glass Size to A4 If you do not the bottom portion of the faxes will be missing 1 Press Menu Set 2 2 0 SETUP SEND 2 Press to select A4 or LETTER O SCAN SIZE Press Menu Set 3 Press Stop Exit Out of Memory message If you ge
34. For each new cartridge you installed press 1 on the dial pad to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one please be sure to select 2 If you wait until the INK EMPTY XXXX message is displayed on the LCD the MFC will automatically reset the ink dot counter A If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 19 Caution mM DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge mM DO NOT shake the ink cartridges because the ink may spill when you take off the sealing tape E If ink stains your body or clothing wash with soap or detergent immediately E If you install an ink cartridge in the wrong color position you must clean the print head several times before you start printing after correcting the cartridge installation because the colors were mixed M Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package E Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuin
35. IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 877 BROTHER Within Montreal please call 514 685 6464 Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At your side 1 Rue Hotel de Ville Dollard Des Ormeaux QC H9B 3H6
36. MFC not an external TAD when someone calls and your MFC is set to FAX TEL receive mode Although callers hear your announcement they cannot leave a message By choosing F T OGM not MSG CTR OGM you can record the announcement using the same steps as for the Message Center outgoing message See Recording Message Center Outgoing Message on page 9 2 You can also listen to and erase the F T OGM the same way See Listening to Outgoing Message OGM on page 9 2 and Erasing Outgoing Message OGM on page 9 3 If you need to review the steps for setting up the FAX TEL receive mode see Chapter 5 9 7 MESSAGE CENTER Printing reports MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table Press Menu Set 2 4 1 SETUP REPORTS OR 1 TRANSMISSION Press Menu Set 2 4 2 SETUP REPORTS 2 ACT INTERVAL Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select ON or ON IMAGE the report will print for every fax you send A When the feature is OFF the Report will only print it there is a transmission error NG If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Select
37. Multi Function Link Pro Suite is NOT available on floppy disks ii ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EV
38. PHOTOCAPTURE 2 PressG toselectNORMAL FINEor I PRINT QUALITY PHOTO Press Menu Set 3 Press Stop Exit Print Size 1 Press Menu Set 4 2 2 Press G to select 5 x3 5 2 PRINT SIZE 6 xK4 i 7 Xx5 or 8 xK10 Press Menu Set 3 Press Stop Exit Brightness 1 Press Menu Set 4 3 2 Press to select BRIGHTNESS 3 BRIGHTNESS Press Menu Set 3 Press to make a lighter print OR Press to make a darker print Press Menu Set 4 Press StoplExit Contrast You can choose the contrast setting More Contrast will make an image look sharper and more vivid 2 Press to select CONTRAST 4 CONTRAST Press Menu Set 3 Press to increase the contrast OR Press Q to decrease the contrast Press Menu Set 4 Press Stop Exit WALK UP PHOTOCAPTURE CENTER 12 16 Color enhancement True2Life 1 Press Menu Set 4 5 PHOTOCAPTURE 2 Press to select TRUE2LIFE RE LIEK Press Menu Set 3 Press to select ON or OFF Press Menu Set 4 If you select ON you can customize the White Balance Sharpness or Color Density 4 if you selected ON Press to select WHITE BALANCE Press Menu Set To skip the White Balance Press to select SHARPNESS of COLOR DENSITY 5 Press to adjust the degree of White Balance Press Menu Set 6 Repeat Step 4 and Step 5 to adjust the degree of Sharpness and Color Density OR Press Stop Exit E White Balance This setting adjusts the hue of the white
39. RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of the triple adapter Triplex Adapter INTRODUCTION 1 15 Installing MFC External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your MFC and two for your external two line TAD You will need a fourth line cord if you add a two line telephone 1 Place the two line TAD and the two line telephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back side of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex
40. Ssss eaa a e 7 4 Access codes and credit card numbers 005 7 4 PAUSE ieee n bait a E a a E nga 7 5 Fax Relais 2 caei eed ndice 7 5 TONS Or PUISE iisen aiins lannoitus eanna 7 5 Telephone Voice Operation eessneeeseeerrrreerrrrreen 7 6 HOW to Di lisis enea raae 7 6 Manual Dialling cians 7 6 Speed Dial ensine 7 6 SLE E EP N E E E E A nes 7 7 Dialing Telephone Calll cccceceeeeeeeeteteeeeeenieeeeees 7 7 Answering Calls with the Speaker Phone 7 7 Hold keeseen shld selva sebenaideemadiecns 7 8 Remote fax Options c cesseeeeeeee cee eeeeeeeeeeeeeeeeeeseeeeeeeneees 8 1 Setting Fax Storage secerni nenesinin ArKan EENAA 8 1 Backup Print ccsestsnesasdentebeveviesbaaieitsassaestetshacd N 8 1 This is a safety feature in case the power goes off so you won t lose your Messages 8 1 Fax Forwarding Paging ccecceceseeeceeeeeeeeeeeeeeeeeeaeees 8 2 Programming a Fax Forwarding numbet 8 2 Programming your pager numbet eeeeeees 8 3 Setting your remote ACCESS code 00 ee eeeeteeeeeeeeeeeeeeeettaes 8 4 Remote retrieval cccceeeeccesseseceeecseeeeeeeeetebesseeseensceeeens 8 5 Using your remote access code ceecee 8 5 Remote COMMANAS ce ceneeeeeeeeeteeeeee tee tnennaaeees 8 6 Retrieving fax Messages eeeeeeeeeeeeeeeeeeeeenteeeeeeeenaes 8 8 Changing your Fax Forwarding numbet 8 8 8 Message Center iccccstecececiitecten
41. Word Processor Default MS WordPad enables you to scan a page or document automatically run ScanSoft TextBridge OCR and insert the text not graphic image into a word processing program You have the option of selecting the destination word processing program such as WordPad MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any kind of image editor application you already have installed on your computer Copy Copy Copy one to one allows you to use the PC and any Windows printer driver for enhanced copy operations You can scan the page on the MFC and print the copies using any of the features of the MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC including network printers 17 13 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Fax Send a Fax Brother PC FAX enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by rig
42. adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the MFC Triplex Adapter Two Line Phone LI L2 L1 L2 L1 L2 L1 L2 Ext Line External Two Line TAD MFC You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the MFC s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 1 16 INTRODUCTION Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisable to have a separate line for the MFC You can then leave the MFC in FAX mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this machine must be conn
43. and or accompanying Consumable and Accessory Items back to you The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the
44. and the white film with isopropyl alcohol on a soft lint free cloth White Film Scanner Glass Document Cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 17 Replacing the ink cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge When the counter detects an ink cartridge is out of ink the MFC will notify you with a message INK EMPTY onthe LCD The LCD shows you which color cartridges are empty Be sure to follow the LCD prompts so you replace the color cartridges in the appropriate order 1 Pull the scanner cover release lever and lift the scanner cover 2 Lift the output paper support and open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows INK EMPTY BLACK and PLS OPEN COVER 4 Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge 23 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Each color has its own correct position Insert the new ink cartridge into its carriage by pressing until it clicks Insert until it clicks New Ink Cartridge 6 After installing the ink cartridges close the ink cartridge cover output paper support and scanner cover 7 If you replaced an ink cartridge while NEAR EMPTY XXXX was displayed on the LCD the LCD will ask you to verify that it was a brand new one Example DID YOU CHANGE BLCK 1 YES 2 NO
45. areas of an image Lighting Camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this adjustment you can correct this effect and bring the white areas back to pure white E Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness E Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture 12 17 WALK UP PHOTOCAPTURE CENTER Understanding the Error Messages Once you are familiar with the types of errors that can occur while you re using the PhotoCapture Center you can easily identify and troubleshoot any difficulties When an error message appears on the LCD the MFC will beep to get your attention MEDIA ERROR This message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card NO FILE This message will appear if you try to access the media card in the drive slot does not contain a JPG file OUT OF MEMORY This message will appear if you are working with images that are too large for the MFC s memory
46. as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied E Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws MAKING COPIES 11 14 Walk Up PhotoCapture Center Introduction Your Brother MFC includes three media drives slots to use with popular digital camera media CompactFlash SmartMedia and Memory Stick lz gt CompactFlash SmartMedia Memory Stick The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing PhotoCapture Center requirements To avoid error conditions please remember E The DPOF file on the media card must be in a valid format E The image file extension must be JPG Other image
47. by pressing Q All messages are played in the order they were recorded The LCD shows the number of the current message and the total number of messages If Caller ID information was received the MFC beeps during the message and displays the Caller ID information for one second During playback the LCD shows the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a Fax Message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play Record After two seconds the fax machine begins to play voice messages 2 If the Fax Storage is set to ON and PRINT FAX there are fax messages in memory the LCD shows 3 To print the faxes press 1 OR Press 2 to exit without printing MESSAGE CENTER 9 4 Erasing messages You can erase voice messages individually or all at once To Erase Voice Messages Individually 1 Press Play Record The MFC sounds a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps 2 Toerasea specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase me
48. card Press Copy Options See page 12 3 2 Press G to choose SELECT T J amp SE PRINT IMAGES INT IMAGE Press Menu Set 3 Use the dial pad to enter the image number that you want to be printed from the Index page Thumbnails Press Menu Set Repeat this step until you have entered all the image numbers that you want to print You can enter all the numbers at one time by using the key for a comma or the key for hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 4 After you have selected all the image numbers Press Menu Set twice PRESS COLOR COPY The LCD shows OR T 1 FOR OPTION 5 To print press Color Copy OR To change settings press the LCD scrolls through the settings again You can select these options by pressing and Menu Set See Changing the settings for printing images on page 12 7 WALK UP PHOTOCAPTURE CENTER 12 6 Changing the settings for printing images You can change the settings for the number of Copies Paper Type Paper amp Print Size Print Quality Brightness and True2Life only for the next printed image Menu Selections Options 1 Options 2 Factory Page Setting NO OF COPIES 01 99 01 12 8 XX PAPER TYPE PLAIN PLAIN 12 8 INK JET GLOSSY GLOSSY 4 COLOR GLOSSY 3 COL
49. chart below shows which features are supported Feature MAC OS MAC OS X 8 6 9 X 10 1 10 2 1 or greater Printing Yes Yes Yes Yes Scanning TWAIN Yes Yes No Yes PC FAX sending Yes Yes Yes Yes Remote Setup No No Yes Yes PhotoCapture Center a Yes Yes Yes 1 You need to download USB Mass Storage Support 1 3 5 from Apple Web site www apple com 2 For Mac OS X 10 2 user please upgrade to Mac OS X 10 2 1 or greater The latest information for Mac OS X please visit at http solutions brother com USING YOUR MFC WITH A MACINTOSH 21 1 Using the Brother printer driver with your Apple Macintosh OS 8 6 9 2 To select a Printer 1 Open the Chooser from the Apple menu o Chooser Connect to b aser Writer AppleShare AppleTalk Background Printing On Off Active Q Inactive 7 6 2 2 Click the MFL Pro Color icon On the right side of the Chooser window click the printer you want to print to Close the Chooser 21 2 USING YOUR MFC WITH A MACINTOSH To print a document 3 gt From the application software such as PaperPort click File menu and select Page Setup You can change the settings for Paper Size Paper Thickness Paper Source Orientation and Scaling and then click OK brother Mrc xxx Paper Size Letter Q A4 Q Legal Qas O Executive Q Post Card v Orientation jE Sca
50. default Paper Type setting at any time See Setting the Paper Type on page 4 1 11 7 MAKING COPIES Paper Size You can change the paper size setting only for the next copy g You can copy only on Letter Legal A4 and Post Card 4 X6 1 2 3 4 paper Place the original face down on the scanner glass Press Copy Options and to select PAPER SIZE Press Menu Set Press G to select the size of paper you are using LETTER LEGAL A4 or 4 W x6 H Press Menu Set Press Black Copy or Color Copy OR Press for more settings Brightness You can adjust the copy brightness to make copies darker or lighter 1 2 3 Place the original face down on the scanner glass Press Copy Options and to select BRIGHTNESS Press Menu Set Press to make a lighter copy OR Press CG to make a darker copy Press Menu Set Press Black Copy or Color Copy OR Press for more settings MAKING COPIES 11 8 Page Layout You can save paper by copying either two or four pages onto one page or you can make a poster size copy 1 Place the original face down on the scanner glass 2 Press Copy Options and to select PAGE LAYOUT Press Menu Set 3 Press to select2 IN 1 4 IN 1 POSTER OrOFF 1 IN 1 Press Menu Set 4 Press Black Copy or Color Copy The MFC starts scanning the first page 5 Ifyouselected2 IN lor4 IN lin NEXT PRESS SET S
51. dialog box click the Ie icon to add a Member The Brother Address Book Member Setup dialog box will appear Brother Address Book Member Setup Name n Company Department Street Address Ci E Zip Code Post Code Business Phone Fax E Mail MFC E mail Address Joe Smith Title ju Borther Intemationl Cop 00 Sales Job Title Sales Re oo i00 SomeStet tt s i s SOOO CS LO O O i y O State Province N os807 Country Region USA 908 555 1234 Home Phone 908 555 1234 Mobile Phone Jice smith r com toes 2 Inthe Member Setup dialog box type the Member s information Name is a required field Click OK to save the information USING PC FAX 19 7 Setting up a Group for Broadcasting If you often send the same PC FAX to several Members you can combine them in a Group 7 Inthe Brother Address Book dialog box click the icon to create a Group The Group Setup dialog box appears Brother Address Book Group Setup Group Name 2 Sates Available Names Group Members Joe Smith John Roller Add gt gt lt lt Remove Cancel 2 Type the name of the new Group in the Group Name field 3 Inthe Available Names box select each Member to be included in the Group and then click Add gt gt Members you add to the Group will be added to the Group Members box 4 After all the members you want have been added click OK 19 8 USING PC FAX Editing Member
52. feature E The PhotoCapture Center returns to its default setting when you take out the media card print images or press Stop Exit Hy E3 12 13 WALK UP PHOTOCAPTURE CENTER DPOF printing DPOF stands for Digital Print Order Format Major Digital Camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd and Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to select on the Digital Camera display the images and number of copies you want to print When the memory card CompactFlash SmartMedia or Memory Stick with DPOF information is put into your MFC you can print the selected image easily 1 Insert your media card into the C FLASH ACTIVE proper drive slot Press Copy Options key The media active message will be shown for 60 seconds and then the display will return to standby mode date and time Even in that case you can enter the PhotoCapture mode by pressing Copy Options 2 Press Copy Options 3 Press G to select PRINT IMAGES to select individual images Press Menu Set 4 If there is a DPOF file on the card DPOF PRINT the LCD shows 1 YES 2 NO 5 Press 1 to select 1 YES PRESS COLOR COPY Press Color Copy OR T 1 FOR OPTION If you want to print an Index thumbnails or choose the
53. file extensions JPEG TIF GIF and so on will not be recognized Walk up PhotoCaputure Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the MFC E The MFC can read up to 999 files in a media card E Use only Smart media cards with a 3 3 voltage When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed 12 1 WALK UP PHOTOCAPTURE CENTER Basic flow 7 Insert the media card firmly into the media drive slot See Getting started on page 12 3 2 Print the index Thumbnails of all the images on your media card by selecting PRINT INDEX The images will be numbered See Printing the Index Thumbnails on page 12 5 3 To print the images select PRINT MAGES See Printing images on page 12 6 You can change the settings for printing images such as the number of Copies Paper Type Paper amp Print Size Print Quality Brightness ETT and True2Life by selecting CHANGE S NGS See Changing the settings for printing images on page 12 7 WALK UP PHOTOCAPTURE CENTER 12 2 Getting started There are separate slots on your MFC for a CompactFlash card a SmartMedia card and a Memory S
54. file format is PDF File names default to the current date For example the fifth image scanned on July 1 2002 would be named 07010205 PDF You can change the color quality and file name as you want Quality Selectable File Format Default File Format B amp W STD STANDARD TIFF TIFF B amp W FINE TIFF TIFF COLOR STD STANDARD JPEG PDF PDF COLOR FINE JPEG PDF PDF COLOR S FINE JPEG PDF PDF A You can choose the default file format in the Menu 4 6 for color files See Changing the default color file format on page 15 19 1 Insert a SmartMedia CompactFlash or Memory Stick card into your MFC Do not take out the media card while the LED on the MFC is blinking to keep from damaging it 2 Place the original face down on the scanner glass 3 Press Scan to 4 Press to select SCAN TO CARD Press Menu Set 5 Press to select START SCANNING Press Menu Set The MFC will start scanning OR Press to select CHANGE QUALITY to change the quality Press Menu Set Go to Step 6 OR Select CHANGE FILE NAME to change the file name Press Menu Set Go to Step 7 15 18 HOW TO SCAN USING WINDOWS 6 Press to select the quality you want 7 Press Menu Set If you selected COLOR STD COLOR FINE OrCOLOR S F press to select the file format PDF or JPEG Press Menu Set OR To start scanning press to select START SCANNI Press Me
55. format from the Format pull down list You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory Custom button1 Scan Action Configuration Scan Settings Application Microsoft dPad Format PaperPort Image Item max Folder PaperPort C Other Folder H Documents and Settings Administrator DEVD023 001 My Doc Browse USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 32 OCR Select the destination word processing application program from the pull down list Custom button1 Scan Action Configuration Scan Settings Application Microsoft WordPad Link Preferences Format Folder Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system Scansoft TextBridge is installed as port of the PaperPort 8 0 application Send To Options Microsoft WordPad Program Links Send Image ltem As File type Windows Write wri Convert Image to Text with OCR PaperPort OCR x Settings Include icon on Send To bar Cancel Help 17 33 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER E mail Se
56. from damaging it 7 Inthe My Computer window right click the removable disk icon and select Eject from the Context menu 2 Wait until the LED on the MFC stops blinking before taking out the media card Do NOT unplug the power cord USB cable or remove a SmartMedia CompactFlash or Memory Stick card from the MFC while it is reading the card LED is flashing You will loose your data or damage the card If you took out the media card while the LED was flashing you must immediately restart your PC before putting the media card back in If you put in another media card before the PC is rebooted the data on it may be destroyed aw While the MFC is printing from the PhotoCapture Center the PC cannot access the PhotoCapture Center for any other operation Magic Gate Memory Stick can be used but the music data that is stored on the stick can not be read 20 2 USING THE PHOTOCAPTURE CENTER FROM YOUR PC Using ArcSoft PhotoPrinter 4 Arcsoft PhotoPrinter 4 software is for editing and printing your images including templates that aid you in printing multiple images on one page and the ability to crop rotate and add special effects to your picture Overview of basic steps 1 Insert the memory card CompactFlash SmartMedia or Memory Stick Card into the appropriate slot on your MFC 2 To start the PhotoPrinter 4 software double click on the PhotoPrinter icon on your desktop 3 Click on the Ge
57. images and their print options now select 2 NO 6 Press Color Copy to print OR Press to change the settings for the number of Copies Paper Type Paper amp Print Size Print Quality Brightness or True2Life See Changing the settings for printing images on page 12 7 WALK UP PHOTOCAPTURE CENTER 12 14 Changing the default settings You can adjust the Print Quality Print Size Brightness Contrast True2Life and Scan to Card settings that are shown in the chart These settings will remain set until you change them again Press Menu Set 4 followed by the number of the setting you want to change See details on the following pages Submenu Menu Options 1 Options 2 Factory Settings Selections 1 PRINT QUALITY NORMAL FINE FINE PHOTO 2 PRINT SIZE ha E RA h _ 6 x4 6 x4 LUXS 8 x10 3 BRIGHTNESS nunnu SS emnoot eumegot ennon anonn a0oo00 4 CONTRAST nunnu emnoo emmect annon emooot soooo 5 TRUE2LIFE ON 1 WHITE BALANCE uunmu annoo emeeo annon emooo ecooo 2 SHARPNESS munun wumcoo emmeg annon emooo moooo 3 COLOR DENSITY semen emaco emmeg ammo memooo e0000 OFF a OFF 6 SCAN TO CARD PDF PDF See How to scan JPEG using Windows on page 15 1 12 15 WALK UP PHOTOCAPTURE CENTER Print Quality 1 Press Menu Set 4 1
58. in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings If you do not receive all your faxes you must reset the setting on your external TAD to four rings or less INTRODUCTION 1 11 If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your MFC use that number as a fax number and set your machine s Receive mode to MANUAL The recommended setting is four rings on the external TAD when you have the telephone company s Distinctive Ring Service If You Do Not Subscribe to Distinctive Ring Service i You must plug your TAD into the EXT jack of your MFC If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See illustration below S Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service gt 1 12 INTRODUCTION Con nections The external TAD must be plugged into the back side of the MFC into t he jack labeled EXT Your MFC cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring 1 2 3 4 5 6 g Plug the telephone line cord from the
59. information 1 Select the Member or Group you want to edit 2 Click the edit fF icon 3 Change the Member or Group information 4 Click OK to save your changes Deleting a Member or Group 1 Select the Member or Group you want to delete 2 Click the delete 8 icon 3 When the Confirm Item Delete dialog box appears click OK Exporting the Address Book You can export the whole Address Book to an ASCII text file csv Or if you wish you can select and create a Vcard that will be attached to that Member s outgoing E mail A Vcard is an electronic business card that contains the sender s contact information To export the whole current Address book If you are creating a Vcard you must first select the member If you select Vcard in Step 1 Save as type will be Vcard vcf 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you wish to Export and then click Add gt gt Select the items in the order you want them listed 3 Ifyou are exporting to an ASCII file select the Divide Character Tab or Comma This selects between a Tab or Comma to separate the data fields USING PC FAX 19 9 4 Select OK to save the data Select Items 5 Type the name of the file and then select Save Save As 71x Swm JAA ae ooo femten d 19 10 USING PC FAX Importing to the Address Boo
60. into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Brother Customer Service for your nearest Brother Authorized Service Center See Brother numbers on page i Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions mm When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged E If the product exhibits a distinct change in performance indicating a need for service To protect your product against power surges we recommend the use
61. lets you access the Remote Retrieval features when you are away from your MFC Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu Set 2 5 3 REMOTE FAX OPT 2 Entera three digit number from SS RENOTE ACCESS 000 to 999 Press Menu Set The cannot be changed a Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 7 3 Press Stop Exit You can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting REMOTE FAX OPTIONS 8 4 Remote retrieval You can call your MFC from any telephone or fax machine using touch tone then use the Remote Access Code and remote commands to retrieve fax or voice messages Cut out the Remote Access Card on the last page and keep it in your wallet to help you Using your remote access code 1 Dial your fax number from a telephone or another fax machine using touch tone 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by 3 The MFC signals the kinds of messages it has received 1 long beep Fax message s 2 long beep Voice message s 3 long beep Fax amp Voice message s No beeps No messages 4 The MFC gives two sh
62. memoo Bi emooot B i msoooo 4 PHOTOCAPTURE 1 PRINT NORMAL Selects the print 12 16 QUALITY FINE quality PHOTO 2 PRINT SIZE 5 x 3 5 Selects the print size 12 16 6 x 4 J7 x 5 8 x 10 3 BRIGHTNESS nunun Adjusts the 12 16 SERN brightness EENOO emooot soooo 4 CONTRAST annuut Adjusts the contrast 12 16 annuo annou emooot soooot The factory settings are shown in Bold ON SCREEN PROGRAMMING 3 8 Press the Menu numbers ex Press 1 1 for i Paper Type OR gt 3 Menu Set Menu Set Stop Exit CR to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 4 PHOTOCAPTURE 5 TRUE2LIFE ON 1 WHITE Adjusts the hue ofthe 12 17 Continued OFF BALANCE white areas unnn mummo eemoot mmooot goooot 2 SHARPNESS Enhances the detail pekan of the image mnnn mnnon emooot moooo 3 COLOR Adjusts the total DENSITY amount of color in the ununun image emmeg mnnon emooot moooo 6 SCAN TO PDF Selects the default 15 18 CARD JPEG file format for color scanning 5 MAINTENANCE 1 TEST PRINT You can print a test 23 9 sample page to check the print quality and adjust the Vertical Alignment 2 CLEANING BLACK CYAN You can clean the 23 9 YELLOW four color print heads MAGENTA or two colors ALL 3 INK VOLUME BLACK You c
63. models overseas is at your own risk and may void your warranty
64. of TIFF Uncompressed tif TIFF Group 4 tif TIFF Multi page Uncompressed TIFF Multi page Group 4 tif I Combi USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 18 File attachments Items are mailed as file attachments using the file type you have selected Convert attachments to specified file type Click this check box if you want to change the file type of attachments All documents and image items Click this check box if you want to convert all scanned images to the same file type PaperPort image items MAX only Click this check box if you want to convert only attachments that are PaperPort MAX files Combine items into single file if possible Click this check box if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File Type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item max PaperPort Browser Viewable PaperPort Self Viewing exe PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif Multi Page Uncompressed tif Multi Page Group 4 tif htm 17 19 USING THE WINDOWS BASED BROTHER SMARTUI CONTRO
65. of a power protection device Surge Protector IMPORTANT INFORMATION 22 6 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd PhotoCapture Center is a trademark of Brother International Corporation Multi Function Link and True2Life are registered trademarks of Brother International Corporation Copyright 2003 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh is a registered trademark of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc PhotoPrinter 4 is a registered trademark of ArcSoft Microdrive is a trademark of International Business Machines Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation MagicGate is a trademark of Sony Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this manual are registered trademarks of their respective companies 22 7 IMPORTANT INFORMATION Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country wher
66. of the applications on your computer you can manually create a link using the Add to Send To Bar command See PaperPort in the Documentation on the CD ROM for more information about creating new links 15 22 HOW TO SCAN USING WINDOWS ScanSoft TextBridge OCR lets you convert image text in to text you can edit F Software by ScanSoft ae ScanSoft TextBridge OCR is installed automatically with PaperPort when you install Multi Function Link Pro on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application ee vy we mY M F 5 amp You can Import items from other applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways E Print to the Desktop View from another application such as Microsoft Excel
67. pages Manual and automatic fax redial If you are sending a fax manually and the line is busy press Redial Pause and then press Fax Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the MFC will automatically redial one time after five minutes 6 7 SETUP SEND Dual Access Not available for color faxes You can dial a number and begin scanning the fax into memory even when the MFC is receiving sending or printing a fax from memory The LCD shows the new job number and available memory If you geta OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel scanning If you get a OUT OF MEMORY message while scanning a subsequent page you can press Fax Start to send the pages scanned so far or press Stop Exit to cancel the operation 1 Place the original face down on the scanner glass 2 Enter the fax number 3 Press Fax Start to send the fax The MFC starts scanning the first page and the LCD shows the job number XXX of the fax and how much memory is available 4 Tosenda single page NEXT PAGE press 2 or press Fax Start again 1 YES 2 NO DI The MFC starts sending the original OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanne
68. print head by touching it with your hand or a cloth 1 Press Menu Set 5 2 2 Press G to select the color you want to clean Press Menu Set The MFC will clean the print head When cleaning is finished the MFC will go back online automatically If you clean the print head at least five times and the print has not improved call Brother Customer Service for help at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Print Quality Check If the print quality is not good you can print a Print Quality Check Sheet to help you find the settings you may need to change 1 Press Menu Set 5 1 MAINTENANCE 1 TEST PRINT 2 Press Fax Start TEST PRINT The MFC begins printing the Print PRESS FAX START Quality Check Sheet 3 Check the sheet to see if the quality and alignment are OK by following STEPs A and B TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 9 STEP A Color block quality check The LCD shows S STEP A OK 1 YES 2 NO 4 Check the quality of the four color blocks on the sheet BLACK CYAN YELLOW MAGENTA 5 Ifall lines are clear and visible press 1 YES to go to STEP B OR If you can see missing short lines as shown below press 2 NO Poor The LCD will ask you if the print BLACK OK quality is OK for each color 1 YES 2 NO 6 Press 2 No for any color with a problem The LCD shows START CLEANING Press 1
69. purchase date of your product should you lose your receipt HM may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at www registermybrother com Frequently Asked Questions FAQs The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product http solutions brother com You can check here for Brother driver updates For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax 514 685 6464 voice In Montreal Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER BROTHER NUMBERS i Brother fax back system USA only Brother has installed an easy to use fax back system so you can get instant answers to common technical questions
70. rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 5 7 SETUP RECEIVE Using a cordless external handset If your cordless telephone is connected to the EXT jack of the MFC and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the MFC answer first you will have to answer using the cordless and then go to the MFC so you can press Speaker Phone to transfer the call to the cordless handset Changing the remote codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to other three digit codes such as and9 9 9 1 Press Menu Set 2 1 5 2 Press to select ON or OFF 2 REMOTE CODE Press Menu Set 3 if you want to enter a new Fax Receive Code 4 Press Menu Set If you want to enter a new Telephone Answer Code Press Menu Set 5 Press Stop Exit Printing a fax from the memory If you set Fax Storage to ON for Remote Retrieval you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 8 1 1 Press Menu Set 2 5 4 REMOTE FAX OPT 2 Press Fax Start A ERINT FAX 3 After printing
71. scan Select an option below for the type of picture you want to scan i Grayscale picture O Black and white picture or text Scanni ng area Custom Settings You can also Adiust the quality of the scanned picture Preview Scan Cancel 2 Select the picture type A 3 Inthe Scan dialog box click the Preview button The entire original will be scanned into the PC and will appear in the scanning area 4 Selectthe portion you want to scan by clicking the left mouse on the boxes in the corner and dragging it over the area Scanning area 15 12 HOW TO SCAN USING WINDOWS 5 f you require advanced settings click Picture Type from the Adjust the quality of the scanned picture B You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties tab Click the OK button after you choose your settings gt Scan using Brother MFC XXXX USB What do you want to scan Select an option below for the type of picture you want to scan bal ie jal O Grayscale picture E O Black and white picture or text g O Custom Settings B You can also Adiust the quality of the scanned picture Preview Scan Cancel Advanced Properties Advanced Properties Appearance Brightness Contrast Resolution DPI Picture type 200 Color picture Reset 6 To start scanning your document click the Scan butto
72. setting The new setting will remain until you change it again E You can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs Incoming Messages E Ifyou turn Incoming Recording Monitor to OFF Menu Set 2 7 3 the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using G Setting the Handset Volume 1 Press Menu Set 1 5 4 2 Press Q to select HIGH or Low ae and then press Menu Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are three handset volume levels Low and HIGH The default setting is Low Press to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again 4 7 INITIAL SETUP Choosing the Handset Volume For Volume Amplify Before you begin to use the MFC you must decide if you need to set the handset volume to VOL AMPLIFY ON for a user who is hearing impaired The AMPLIFY volume level complies with FCC standards VOLUME AMPLIFY 0OFF This default setting is appropriate if none of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW or HIGH When the handset is replaced the handset volume will remain until you change it again VOLUME AMPLIFY ON TEMPO
73. software such as TextEdit click the File menu and select Print The print dialog box appears click Print Make sure MFC 4820C is selected in the Printer pop up menu You can select the number of copies or a range of pages to print Printer MFC XXX ia Presets Standard A Copies amp Pages ial Copies A Collated Pages AII OFrom 1 to 1 21 4 USING YOUR MFC WITH A MACINTOSH Choosing printing options To control special printing features of the printer choose Print Settings in the Print dialog box You can change Quality Media Type Color Mono and Bi Directional Printing settings Printer MFC XXX ia Presets Standard E m Y Copies amp Pages Layout Output Options Collated Print Settings Color Control 1 to 1 Summary i Save Custom Setting Preview f Cancel Print Printer MFC XXX iia Presets Standard ica Print Settings ice _ Quality Normal Media Type Plain Paper ka O Fine z Super Fine Paper Thickness Regular ES Color Mono _ s wv Bi Directional Printing Color Mono ea 3 Preview f Cancel Print USING YOUR MFC WITH A MACINTOSH 21 5 Sending a fax from your Macintosh application You can send a fax directly from a Macintosh application by doing the following 7 Create a document in a Macintosh application 2 Tosenda fax select Print from the File menu T
74. sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label 22 1 IMPORTANT INFORMATION If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until
75. technology and other features to get high quality printouts Low Running Cost Whenever you run out of a particular color ink you will only have to replace the cartridge that s empty USB Universal Serial Bus Interface provides fast communication with your computer Straight Paper Path The MFC can print on many types of paper Plain paper inkjet paper glossy paper transparencies and envelopes Use the appropriate type of paper to avoid paper jams For complete information about what kinds of paper to use with the MFC please See Paper on page 2 1 13 1 USING THE MFC AS A PRINTER Choosing the right type of paper To get high quality printing using your MFC it s very important to select the right type of paper Be sure to read Chapter 2 Paper in this Guide before you select and purchase paper for the MFC How to print your document When the MFC receives data from your computer it begins printing by picking up paper from the paper tray The paper tray can feed many types of paper and envelopes 1 From your computer select the Print command If your computer is also connected to any other printers select Brother MFC 4820C USB Printer as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing 2 Your computer sends a print command and data to the MFC The LCD shows RECEIVING DATA 3 gt When the MFC finishes printing all the data the LCD shows the date a
76. the LCD will ask if you want to enter more settings Press 1 to select more settings The LCD OTHER SETTINGS will return to the SETUP SEND menu 1 YES 2 NO OR Press 2 if you have finished choosing settings and go to the next step Contrast If your original is very light or very dark you may want to set the contrast Use S LIGHT to make the document darker Use S DARK to make the document lighter 1 Place the original face down on the SETUP SEND scanner glass 1 CONTRAST Press Menu Set 2 2 1 2 Press to select AUTO S LIGHT or S DARK Press Menu Set 3 Press 1 if you want to choose more OTHER SETTINGS settings and the LCD will return to 1 YES 2 NO the SETUP SEND menu OR Press 2 if you have finished choosing settings for this page and then go to Step 4 4 Enter a fax number 5 Press Fax Start to send the fax The MFC starts scanning the first page 6 5 SETUP SEND 6 Tosenda single page NEXT PAGE press 2 or press Fax Start again 1 YES 2 NO DIAL The MFC starts sending the original OR To send more than one page press 1 and go to Step 7 7 Place the next page on the scanner SET NEXT PAGE glass THEN PRESS SET Press Menu Set The MFC starts scanning and returns to Step 6 Repeat Step 6 and 7 for each additional page Fax resolution When you have an original on the scanner glass you can use the Fax Resolution key to change the setting tempor
77. the ScanSoft menu selections please refer to the PaperPort Documentation located in the PaperPort 5 5 Folder User Docs Splashug pdf file T File Edit View Special Hel PaperPort User s Gt Go To PaperPort On Web Scanning an image into your Macintosh You can scan a whole page OR scan a portion after prescanning the document Scanning a whole page 1 Place the original face down on the scanner glass 2 Adjust the following settings if needed in the Scanner Setup dialog box Resolution Color Type Scanning Area Brightness Contrast Color Sync 3 Click Start When scanning has finished the image will appear in your graphics application 21 12 USING YOUR MFC WITH A MACINTOSH PreScanning an image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button will allow you to crop unwanted areas from the images When you are satisfied with the preview click Start to scan the image 7 Insert the original face down on the scanner glass 2 Click PreScan The whole image will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box 3 Toscana portion of the prescanned image click and drag the mouse to crop it Scanning Area 4 Make your adjustments to the settings for Resolution Color Type Gray Scale Brightness Co
78. to ON you can use Fax Forwarding to forward fax messages to another location or you can use Paging if you want to be paged for voice and fax messages Use the Remote Retrieval commands to get voice and fax messages from your MFC The LCD will show when you have a fax stored in memory 1 Press Menu Set 2 5 2 REMOTE FAX OPT Press G to select on or OFF 2 FAX STORAGE Press Menu Set 2 Press Stop Exit If there are faxes in the memory when you turn Fax Storage OFF the 1 YES 2 NO LCD will ask if you want to erase the faxes from the memory If you press 1 all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 8 Backup Print If you ve set FAX STORAGE to ON your MFC automatically prints faxes as they are received into the memory This is a safety feature in case the power goes off so you won t lose your messages 8 1 REMOTE FAX OPTIONS Fax Forwarding Paging You cannot use Paging and Fax Forwarding at the same time You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding number When Fax Forwarding is set to ON your MFC stores received faxes in the memory Then it dials the fax number you ve programmed and forwards the fax message Make sure the Fax Storage is set to ON 1 2 Press Menu Set 2 5 1 REMOTE FAX OPT 1 FAX FWD PAGING Press
79. to a related topic A Warnings inform you what to do to avoid possible personal injury or damage to the machine Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features S Improper Setup alerts you to devices and operations that are not compatible with the MFC INTRODUCTION 1 1 Fax Test Sheet and Product Registration USA only After setting your Station ID please fill in the Test Sheet included with your MFC and fax it to Brother s Automated Fax Response System as your first transmission This will check that your MFC is working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 3 In USA Only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your MFC Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into your CD ROM drive 2 Click Online Registration to register your product 1 2 INTRODUCTION MFC Part Names and Functions E Front view 4 Telephone Handset 7 Paper Support 6 Paper Tray 5 Paper Guide 8 Document Cover 9 Scanner Cover Release Lever 11 Control Panel No Name Description 1 Output Paper Support Extension Pull it out to prevent the printed paper from fa
80. to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned s to get a second phone number on your present phone line Many people with Voice Mail choose this service which is called Distinctive Ring and they are very satisfied with it See Distinctive Ring on page 5 10 Another way to avoid possible problems is to replace your Voice Mail with an answering machine Your Brother MFC is designed to work with an answering machine or TAD telephone answering device See Connecting an External Telephone Answering Device TAD on page 1 11 1 8 INTRODUCTION Fax tones and handshake When someone is sending a fax the MFC sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receiving fax chirps for about
81. until the LCD shows FAX FWD PAGING FAX FORWARD FAX FORWARD Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded Enter the forwarding number up to FAX FORWARD 20 digits Press Menu Set Press Stop Exit REMOTE FAX OPTIONS 8 2 Programming your pager number When Paging is selected your MFC dials the pager number you ve programmed and then dials your Personal Identification Number PIN This activates your pager so you will know that you have a fax message in the memory Make sure the Fax Storage is set to ON 1 Press Menu Set 2 5 1 REMOTE FAX OPT 1 FAX FWD PAGING 2 Press until the LCD shows FAX FWD PAGING PAGING PAGING Press Menu Set 3 Enter your pager phone number PAGING up to 20 digits Ht Followed by Press Menu Set Do not include the area code if it is the same as that of your MFC For example press 18005551234 4 if your pager needs a PIN enter the PIN PIN press press Redial Pause Ht enter your fax number followed by Press Menu Set For example press 1 2 3 4 5 Redial Pause 1800521 2846 OR If you do not need a PIN press Redial Pause enter the fax number of your MFC followed by Press Menu Set For example press Redial Pause 18005212846 5 Press Stop Exit You cannot change a Paging number or PIN remotely 8 3 REMOTE FAX OPTIONS Setting your remote access code The remote access code
82. your choices or want to save keystrokes The current setting is always the option without a ON SCREEN PROGRAMMING 3 2 Press the Menu numbers ex Press 1 1 for Paper Type OR qj gt Menu Set Menu Set Stop Exit CR to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 1 GENERAL 1 PAPER TYPE PLAIN Sets the type of 4 1 SETUP INKJET paper in the paper GLOSSY tray 4 COLOR or 3 COLOR TRANSPARENCY 2 PAPER SIZE LETTER Sets the size of paper 4 2 LEGAL in the paper A4 3 DATE TIME Puts the date and 4 2 time on the LCD and in headings of faxes you send 4 STATION ID Program your name 4 3 and fax number to appear on each page sent 5 VOLUME 1 RING HIGH Adjusts the ring 4 6 MED volume LOW OFF 2 BEEPER HIGH Adjusts the volume 4 6 MED level of the beeper LOW OFF 3 SPEAKER HIGH Adjusts the speaker 4 7 MED volume LOW OFF 4 HANDSET HIGH Adjusts handset 4 7 volume LOW 5 VOLUME ON For the 4 9 AMPLIFY PERMANENT hearing impaired TEMPORARY you can set the OFF volume to the VoL AMPLIFY ON setting on a permanent or temporary basis The factory settings are shown in Bold 3 3 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for i i Paper Type OR i A Menu Set Menu Set St
83. 0 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Poor quality print Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using See Media Type on page 14 3 See Setting the Paper Type on page 4 1 If you are using plain paper try using the types of recommended paper See Paper on page 2 1 Don t handle the paper until the ink is dry Adjust the Vertical Alignment See Print Quality Check on page 23 9 Smudged stain at the top center of the printed page Make sure the paper is not too thick See Paper on page 2 1 Printing is too dark or too light Make sure your ink cartridges are fresh Cartridges are good for up to two years after that the ink may become clogged Cartridge expiration dates are printed on the package Make sure the Printer Driver matches the type of paper you are using See Media Type on page 14 3 Try using the recommended types of paper See Paper on page 2 1 The recommended environment for your MFC is between 68 F to 91 F 20 C to 33 C Printing appears dirty or ink seems to run Make sure you are using the proper types of paper See Paperon page 2 1 Don t handle the paper until the ink is dry The recommended environment for your MFC is between 68 F to 91 F 20 C to 33 C White lines appear in text or graphics Clean the print heads See Cleaning the print head on page 23 9 Ver
84. 0 dpi or 200x100 dpi and click OK To return to the factory default settings click the Defaults button 17 29 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Custom User defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center You can set your own preferences and configuration to fit your required application To configure a Custom Button right click on the button and then click Configuration The configuration window will appear You have four function choices Application File OCR and Email Application This setting will link the Control Panel button to any button which appears on the PaperPort Send to Bar Please see the PaperPort help file for more information regarding PaperPort compatible applications File This setting allows you to save a scanned image to any directory on local or network hard disk You can also select the file format to be used OCR Scanned documents will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default OCR software is TextBridge which is built into PaperPort 8 0 You can also select the destination word processor and file format for the editable text E mail Scanned images will be attached to an email message You can choose which E mail package to use if you have more than one installed on your system You can also select the file type for the attachment and create a qui
85. 02 sl e All rights Reserved rights Reser Check Setting Cancel Epp Help Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User Guides Driver Updates and Tips for using your machine Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the printer driver on your computer Check Setting The Check Setting selection displays a list of your current driver settings 14 18 PRINTER DRIVER SETTINGS How to scan using Windows The scanning operations and drivers will be different depending 2 on your operating system For Windows 98 98SE Me and 2000 Professional The MFC uses a TWAIN Compliant driver for scanning documents from your applications See Scanning a document For Windows 98 98SE Me and 2000 Professional on page 15 1 and TWAIN compliant on page 15 1 For Windows XP Use Windows Imaging Acquisition WIA for scanning documents See Scanning a document For Windows XP only on page 15 10 For ScanSoft PaperPort and TextBridge OCR See Using ScanSoft PaperPort and TextBridge OCR on page 15 20 Scanning a document For Windows 98 98SE Me and 2000 Professional TWAIN compliant The Brother Multi Function Link Pro software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard uni
86. 11 WALK UP PHOTOCAPTURE CENTER Print Quality 6 Press G to select PRINT QUALITY Press Menu Set 7 Press to select NORMAL FINE or PHOTO Press Menu Set NORMAL Recommended mode for ordinary printouts Good print quality with adequate print speed FINE Better print quality than normal and faster copy speed than PHOTO PHOTO Use this mode to print precise images such as photographs PHOTO uses the highest resolution and slowest speed 8 Press Color Copy to print Brightness OR Press for more settings Make sure you have done Steps 1 to 5 on page 12 6 6 Press G to select BRIGHTNESS Press Menu Set Press to make a lighter print 7 OR Press G to make a darker print Press Menu Set Press Color Copy to print OR Press for more settings WALK UP PHOTOCAPTURE CENTER 12 12 Color enhancement True2Life You can turn on the color enhancement True2Life feature to print more vivid images If you want to customize the White Balance Sharpness or Color Density press Menu Set 4 5 See Color enhancement True2Life on page 12 17 6 Press to select TRUE2L Press Menu Set 7 Press to select ON or OFF Press Menu Set 8 Press Color Copy to print OR Press for more settings E The PhotoCapture Center prints only in color Black amp White printing and Enlargement Reduction is not available when using this
87. 12 6 NT S ZE 6 Press to select PAPER amp PR Press Menu Set 7 Press to select the size of the paper you are using Press Menu Set 8 it you select LETTER LEGAL or A4 press to select the print size 5 X 3 5 6 X 4 7 X SY or 8 X 10 Press Menu Set and go to Step 12 Printed Position LETTER LEGAL A4 or 4 W X6 H oe ae 6 x 4 7 x 5 8 x 10 Letter A4 Legal Letter A4 Legal 1 The printed position for 5 x 3 5 are different depending on the paper size you are using OR If you selected 4 W X6 H go to Step 9 12 9 WALK UP PHOTOCAPTURE CENTER 9 Load the post card with the top edge down and print side is towards you Print side 7 10 Check the printed thumbnail image on the index sheet Index ooo OAAS C EAP Landscape Portrait Some image taken by some cameras have the orientation information WALK UP PHOTOCAPTURE CENTER 12 10 11 Press to select LANDSCAPE Or PORTRAIT Press Menu Set The result of the output 4 W X6 H LANDSCAPE PORTRAIT Portrait Image es Landscape Image E gt 12 Press Color Copy to print OR Press for more settings 12
88. 2 INDEX Fax Storage ee 8 1 Backup Print 20 8 1 Fax Forwarding Paging 8 2 printing from ssec 5 8 turning ON 20 eeeeeeeeeeee 8 1 fax stand alone FECEIVING ceceeeeeeeeee eee 5 1 at end of conversation 5 6 difficulty neeese 23 6 erasing from the memory tsa nene oot a a teet cs 8 6 forwarding 8 2 8 6 polling 00 2 1 16 5 9 reducing to fit on paper 5 6 retrieving from a remote SITS ernaia ouit 8 8 ring delay setting 5 3 sending at end of conversation 6 4 Olor fa X nia 6 7 contrast aseeseen 6 5 delayed a n 6 14 from memory Dual Access sidan EEE EEEE 6 7 6 8 manual transmission 6 3 multiple settings 6 5 OVEISEAS eeeeeeeeeeee es 6 13 polling e ee eeeeeeeeeeeeeeees 6 15 Real Time Transmission 6 9 redialing aseeseensa 7 5 resolution asenenc 6 6 specifications S 3 FAX TEL mode 0 0008 5 1 Announcement 9 2 9 7 answering at extension phones eects 5 7 double ringing voice calls PRI AE fete OR Ni 2a 5 4 FAX Receive Code 5 8 receiving faxes 5 7 Setting F T Ring Time 5 4 Setting Ring Delay 5 3 Telephone Answer Code 5 7 FCC notices 0ccccceee 22 1 gray scale n a S 3 S 4 Groups for Broadcasting 7 3 Hearing aid compatible A ESTES EEES 4 8 22 1 HELP enan 3 1 10 3 Holdi naea e 7 8 i
89. 3rd stratum of the folder of Media Card SPECIFICATIONS 2 Fax Compatibility Coding System Modem Speed Original Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Auto Answer Speaker Type Communication Source Memory Transmission Out of Paper Reception ITU T Group 3 Mono MH MR MMR Color JPEG 14400 bps Automatic Fallback Scanner Width Max 8 5 216 mm Scanner Height Max 11 7 297 mm 8 2 inches 208 mm 8 03 inches 204 mm Mono 64 Color 256 levels Error Diffusion Standard Sequential B amp W only Automatic Super Light Super Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 98 line inch Black 3 85 line mm 196 line inch Color 7 7 line mm Fine 196 line inch Black Color 7 7 line mm Photo 196 line inch Black 7 7 line mm Superfine 392 line inch Black 15 4 line mm 80 stations Up to 130 locations Up to 6 Groups one time after 5 minutes 0 1 2 3 or 4 rings Full Duplex Digital Public switched telephone network Up to 480 pages Up to 480 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice S 3 SPECIFICATIONS Scanner Color Mono TWAIN Compliant Resolution Scanning Speed
90. Datken Lighten Contrast 0 Restore Defaults You can set the Color Mode to Black amp White 8 bit Gray or 24 bit Color The resolution can be changed from 100 to 1200 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning 17 9 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scan To OCR Hardware Section Software Section Hardware Buttons Scan To E mail Scan To File Scan To Image gt Brother MFC XXXX To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applications Scan to OCR Scan action Configuration Scan Settings Application Microsoft WordPad v Link Preferences USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 10 If you wish to send your scan as a different file type click on Link Preferences button You can select the File Type according to your needs Send To Options Microsoft WordPad Program Links Send Image Item As Fle wpe Windows Witowi gt ISO Text tet A ASCII Smart txt ASCII Std tet E Porter ne E oel 5 Osis och HTML btm v Settings IV Include icon on Send To bar Cancel Help You have the option to choose your OCR setting from Single column output to Auto orient page
91. Document Size Scanning Width Gray Scale Printer Printer Driver Resolution Print Speed Printing Width Near Edge Disk Based Fonts Color Mono Yes Up to 9 600 x 9 600 dpi interpolated Up to 600 x 2 400 dpi optical Color up to 11 sec Mono up to 3 sec Letter size in 100 x 100 dpi Scanner Width Max 8 5 216 mm Scanner Height Max 11 7 297 mm 8 2 inches 208 mm 256 levels Windows 98 98SE Me 2000 Professional and XP driver supporting Brother Native Compression mode and bi directional capability Apple Macintosh QuickDraw Driver For OS 8 6 9 2 0S X 10 1 10 2 1 or greater 2400 x 1200 dots per inch DPI 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 600 x 300 dots per inch DPI 600 x 150 dots per inch DPI up to 13 pages minute Grayscale up to 11 pages minute Color 8 03 inches 204 mm approximately 0 02 in margins A4 LTR 4x6 Post card 5x8 Index card Not available for transparencies 35 TrueType Specifications and printed materials are subject to change without prior notice Interface USB A Standard Universal Serial Bus cable that is not longer than 6 feet 1 8m USB cable not included SPECIFICATIONS S 4 Computer Requirements Minimum System Requirements or greater Printing Scanning PC FAX sending and Remote Setup only Computer Platform amp Processor Minimum Recommend
92. ENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication NOTICE DISCLAIMER OF WARRANTIES iii Brother One Year Limited Warranty and Replacement Service USA only Who is covered e This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior
93. Exit to cancel Sending more than one page 1 Place the original face down on the scanner glass 2 Enter the fax number using the dial pad Speed Dial or Search 3 Press Fax Start The MFC starts scanning the first page 4 Press 1 5 Place the next page on the scanner glass Press Menu Set The MFC starts scanning Repeat step 4 and 5 for each additional page 6 Press 2 to begin dialing 7 Press Stop Exit to cancel Real Time Transmission You can send faxes in real time 1 Place the original face down on the scanner glass 2 Press Menu Set 2 2 5 3 Press to select on and then press Menu Set OR For the next fax only press to select NEXT FAX ONLY and then press Menu Set 4 For the next fax only press to select ON and then press Menu Set 5 Press 1 to select additional settings OR Press 2 to fax 6 Enter the fax number 7 Press Fax Start Receiving Faxes Select Receive Mode 1 Press Menu Set 2 1 1 2 Press to select FAX ONLY FAX TEL or MANUAL and then press Menu Set If you select FAX TEL make sure you set Ring Delay and F T Ring Time See Setting the Ring Delay on page 5 3 and Setting the F T Ring Time FAX TEL mode only on page 5 4 3 Press Stop Exit Storing Speed Dial Numbers 1 Press Menu Set 2 3 1 2 Entera two digit Speed Dial number and then press Menu Set 3 Enter a number up to 20 digits and then pres
94. ING G2 kagaia egiatia 11 2 specifications S 2 temporary settings 11 3 Credit Card Numbers 7 4 custom telephone features fetes ics cece de 1 17 23 7 Date and Time 0008 4 2 Delayed Batch Transmission EEEE hates eee tera hencs 6 15 Delayed Fax nessen 6 14 dialing a pase inite 7 5 access codes and credit card NUMDETSS cceeeeeeeeeeeeees 7 4 automatic fax redial 6 7 INDEX l 1 GIOUDS sinea 6 11 Distinctive Ring 5 10 drivers Macintosh 008 21 1 printer serea eee 14 1 TWAIN Compliant 15 1 Dual ACCESS nissin 6 8 Easy Receive 000 5 5 ECM Error Correction Mode soa teas eave eh at eects 1 10 entering text a se 4 4 envelopes c eee 2 2 2 4 error messages on LCD 23 1 BLCK 1 YES 2 NO 23 19 CHECK PAPER 23 1 COMM ERROR 23 1 DID YOU CHANGE 23 19 INK EMPTY 000 23 2 MEMORY FULL 23 2 NOT REGISTERED 23 2 OUT OF MEMORY while scanning a document 6 8 11 2 extension telephone using 5 7 external telephone 1 11 fax codes Fax Receive Code 5 5 fax codes Fax Receive Code 5 7 Remote Access Code 8 4 Telephone Answer Code 5 7 Fax Forwarding 0 8 2 changing remotely 8 6 8 8 programming a number 8 2 Fax Receive Code 5 7 5 8 l
95. ING YOUR MFC WITH A MACINTOSH 21 17 Color Sync Dialog Brother MFLPro Scanner Image Scanning Area Resolution 200x 200 dpi EERIE hhetetetsti lt a _OOO YY Color Type Black amp White gt Scanning Area Letter 8 5x 11 in Width 8 5 Length 11 Unit mm inch Adjust Q Custom Adjust Image Colorsync Intent RAs Cee ee Saturation Graphics g Relative Colorimetric CO Use Pho __ Absolute Colorimetric Scanne 85 Cancel PreScan Perceptual Matching All the colors of a given gamut are scaled proportionally to fit within another gamut The purpose is to keep maintains the balance between the colors of the image This is the best way to get realistic images for photographs and other realistic graphics Saturation Matching The relative saturation of colors is maintained from gamut to gamut So basically the colors are shifted to the edge of the gamut to get the most saturated color possible Rendering the image using this intent gives the strongest colors and is the best choice for bar graphs and pie charts in which the actual color displayed is less important than its vividness Relative Colorimetric Matching The colors that fall within the gamuts of both devices are left unchanged Some colors in both images will be exactly the same a useful outcome when colors must match quantitatively What that means is that if t
96. ION 1 13 Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your MFC can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC See Easy Receive on page 5 5 1 14 INTRODUCTION Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an
97. If your original is text you can have it converted by ScanSoft TextBridge to an editable text file and then have the result displayed in your word processing application for viewing and editing You can change the Scan to key configuration See Scan to E mail on page 16 7 to 16 8 For Windows XP See Hardware Section Changing the Scan to Button Configuration on page 17 5 to 17 13 1 Place the original face down on the scanner glass 2 Press the Scan to key 3 Press to select SCAN OCR Press Menu Set The MFC will start the scanning process Scan to File You can scan a black and white or a color original into your computer and save it as a file in the folder you choose The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL Pro Control Center See Scan to File on page 16 5 For Windows XP See Hardware Section Changing the Scan to Button Configuration on page 17 5 to 17 13 1 Place the original face down on the scanner glass 2 Press the Scan to key 3 Press G to select SCAN TO FILE Press Menu Set The MFC will start the scanning process HOW TO SCAN USING WINDOWS 15 17 Scan to Card You can scan black and white and color originals into a media card Black and white originals will be stored in TIFF file format TIF Color originals may be stored in PDF PDF or JPEG JPG file format The default setting is COLOR STD and the default
98. L CENTER Scanner settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings Scan to Email Scan Action Configuration Scan Settings ColorMode fetay S Resolution 100 Paper Size EEE Brightness Contrast 0 Restore Defaults USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 20 Scan to OCR Word Processing program Scan to OCR converts the graphic page image data to text which can be edited by any word processor program You can change the default word processor program example Word instead of Word Pad and file type You can also choose other OCR software package besides the TextBridge OCR which is built in PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed Scan to OCR Scan Action Configuration Scan Settings Scan Type c e To change the word processing application click on the Configuration Tab You can select the destination word processing application from the Application pull down list 17 21 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scan to OCR Scan action Configuration Scan Settings Application Microsoft WordPad v Link Preferences To change the program link preferences click the Link Preferences
99. NG REPORTS Printing reports Five reports are available PRINT REPORTS 1 HELP LIST PRINT REPORTS 2 AUTO DI D G PRINT REPORTS 3 FAX ACTIVITY PRINT REPORTS 4 TRANSMISSION PRINT REPORTS 5 USER SETTINGS To print a report 1 Press Menu Set 6 Prints the Help List so you can see at a glance how to quickly program your MFC Lists names and numbers stored in the Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS SETUP MSG CTR TEL SERVICE and REMOTE FAX OPT SELECT T amp SET 2 Press to select the report you oa RERORIS want Press Menu Set OR Enter the number of the report you want to print For example press 1 3 Press Fax Start to print the Help List PRINTING REPORTS 10 3 Making copies Using the MFC as a copier Your MFC allows you to make high quality photocopies and transparencies Copies can be in black and white or full color Always make sure you have paper in the paper tray before making copies Do not pull on the paper while copying is in progress Black Copy Copy Keys TETT EN Search Speed Dial Copy Options Key Menu Set Stop Exit Incoming faxes cannot be received
100. OCR Settings Auto orient page IV Single column output Cancel 17 11 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Software Section The Software Section contains four groups of scan to buttons Each section has a number of different buttons which are predefined for the most frequently used applications The Scan section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy section contains one button for one to one copying The Fax section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function SmartUI Hardware Section Software Section Scan Copy User Guide Restore 4 A Scan To File E Copy one to one Brother PC FAX ra Outlook Express r Scan To File 3 Microsoft Scan To File WordPad 4 A Microsoft Paint Scan To File M AutoLoad Pop UP l I j At your sid Brother MFC XXKXX USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 12 Scan 1 Scan to File enables you to scan directly to a disk file You can change the file type and destination directory as needed 2 Scan to E mail Default Outlook Express enables you to scan a page or document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment 3 Scan to
101. OR TRANSPARENCY PAPER amp PRINT LETTER PRINT SIZE 6 x4 12 9 SIZE LEGAL 5 XxX3 5 6 Xx4 nA TIKI OURO 4 W X6 H ORIENTATION LANDSCAPE PORTRAIT LANDSCAPE PRINT QUALITY NORMAL FINE 12 9 FINE PHOTO BRIGHTNESS anunn anaon 12 12 seen annon anoo B0000 TRUE2LIFE ON OFF 12 13 OFF 12 7 WALK UP PHOTOCAPTURE CENTER Menu selections 4 Make sure you have entered the image number that you want to be printed See page 12 6 Number of Copies 6 Press to select NO OF COPIES 01 Press Menu Set 7 Use the dial pad to enter the number of copies you want Press Menu Set 8 Press Color Copy to print OR Press for more settings Paper Type 6 Press G to select PAPER TYPE Press Menu Set 7 Press to select the type of paper you are using PLAIN INK JET GLOSSY or TRANSPARENCY Press Menu Set 8 Ifyou selected GLOSSY press to select GLOSSY 4 COLOR Or GLOSSY 3 COLOR Press Menu Set The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select 4 COLOR If the glossy paper you are using repels the black ink select 3 COLOR which simulates black ink by combining the three ink colors 9 Press Color Copy to print OR Press for more settings WALK UP PHOTOCAPTURE CENTER 12 8 Paper and Print Size a Make sure you have done Steps 1 to 5 on page
102. Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone in the EXT jack you can make your MFC take the call by using the Fax Receive Code When you press the Fax Receive Code 51 the MFC starts to receive a fax See Easy Receive on page 5 5 If the MFC answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See Setting the F T Ring Time FAX TEL mode only on page 5 4 If you answer a call and no one is on the line you should assume that you re receiving a manual fax Mm Atan extension phone on a separate telephone wall jack socket press 5 1 wait for fax receiving tones chirps and then hang up E Atan external phone connected to the MFC s EXT jack press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVING E At the MFC s handset press Fax Start The LCD will show 1 SEND 2 RECEIVE Press 2 to receive a fax Replace the handset Your caller will have to press Start to send the fax For FAX TEL mode only When the MFC is in FAX TEL mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you re at the MFC you can lift the handset to answer If you re at an extension or external phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double
103. P MSG 1 0GM MSG CTR OGM Play Record the 9 2 CTR F T OGM outgoing message 2 ICM MAX 30 SEC Select the maximum 9 6 TIME 60 SEC length of incoming 120 SEC messages 180 SEC 3 ICM ON Adjusts the speaker 9 6 REC MONITR OFF volume for voice messages as they come in 0 TEL 1 DISTINCTIVE OFF Uses the Telephone 5 12 SERVICE SET ON Company s Distinctive Ring subscriber service to register the ring pattern with the MFC 2 CALLER ID View or print a listof 5 14 For USA Only the last 30 Caller IDs stored in memory 3 COPY 1 QUALITY NORMAL Selects the copy 11 12 BEST quality FAST 2 BRIGHTNESS unnn Adjusts the 11 12 ununu t brightness eemoot mnooo goooo t The factory settings are shown in Bold 3 7 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for i Paper Type OR i ge 9 Menu Set Menu Set Stop Exit CK to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 3 COPY 3 CONTRAST anunn t Adjusts the contrast 11 12 Continued annan ennon emooot soooot 4 COLOR 1 RED Ri seme Adjusts the amount 11 13 ADJUST Riv emma of Red in copies Ri semoot Ri memooo R i soooo 2 GREEN G meme Adjusts the amount G seme of Green in copies G eemoo G emooo G msoooo 3 BLUE B semee Adjusts the amount B seeect of Blue in copies B i
104. Paper Envelopes if 7 O t t unprintable area Paper Paper Size Top Bottom Left Right Cut Sheet Letter A4 Fax 0 12 in 0 12 in 0 12 in 0 12 in Printer 0 12 in 0 12 in 0 12 in 0 12 in 0 02 1 0 02 1 0 02 1 0 02 1 Copy 0 12in 0 12in 0 12in 0 12 in Executive Printer 0 12 in 0 12 in 0 12 in 0 12 in Legal A5 Copy 0 12in 0 12in 0 12in 0 12 in Printer 0 12in 0 12in 0 12in 0 12in Post Card 4 x 6 Printer 0 12 in 0 12in 0 12 in 0 12 in Index Card 5 x 8 0 02 1 0 02 1 0 02 1 0 02 1 Envelopes DL C5 Printer 0 67 in 0 67 in 0 12 in 0 12 in COM10 Monarch 1 When you set the Near Edge feature to ON in the printer driver Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using PAPER 2 4 How to load paper and envelopes To load paper or other media 1 Fan the stack of paper well to avoid paper jams and mis feeds 2 Unfold the paper support and press and slide the paper guide to fit the paper width Paper Guide 3 Gently insert the paper Make sure the print side is towards you and the paper is below the maximum paper mark Maximum Paper Mark Print Side 2 5 PAPER To load glossy paper 1 Fan the stack of glossy paper well 2 Puta sheet of plain paper in the paper tray first and then pu
105. Port 8 0 SE from the list and click the Change button For Windows XP Select Start Control Panel Add or Remove Programs and the Change or Remove Programs icon Select PaperPort 8 0 SE from the list and click the Change button 15 24 HOW TO SCAN USING WINDOWS Using the Brother Control Center for Windows 98 98SE Me 2000 Professional e E Ifyou are using Windows 2000 Professional we recommend that you are logged on as an administrator Brother MFL Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever you right click the Control Center amp icon in the Task Tray and select Show This lets you configure the Scan to key on your MFC For example you can change the default scanning settings such as resolution color mode and application E For information about the Scan to key See Using the scan key on page 15 15 Brother MFL Pro Control Center USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 1 AutoLoad the Brother Control Center The Control Center is loaded every time Windows is started When the Control Center is loaded the Control Center icon will appear on the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad If the Control Center icon does not appear on your task bar you will have to launch it Double click the SmartUI icon on the desktop or from the Sta
106. RARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of AMPLIFY When you press Volume on the control panel to adjust the volume the LCD shows the setting you are choosing Each key press changes the volume to the next setting A WARNING It is important that you do NOT choose PERMANENT unless ALL the users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users INITIAL SETUP 4 8 Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 4 8 before you do the following steps 1 Press Menu Set 1 5 5 2 If none of the users are hearing impaired press to select OFF and then press Menu Set and go to Step 4 OR If some or all of the users are hearing impaired select ON and then press Menu Set 3 If all the users are hearing impaired press to select PERMANI and then press Menu
107. Receive Mode There are four different Receive Modes for your MFC You can choose the mode that best suits your needs See Message Center on page 9 1 to set up the MC MSG CTR mode LCD How it works When to use it FAX ONLY automatic receive The MFC automatically answers every call as a fax For dedicated fax lines FAX TEL fax and telephone The MFC controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring pseudo double ring for you to pick up the call Use this mode if you expect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall jack phone socket on the same line You cannot use the telephone company s Voice Mail in this mode MANUAL manual receive with Distinctive Ring You control the phone line and must answer every call yourself Use this mode when you are using a computer modem on the same line or if you don t receive many fax messages or with Distinctive Ring If you hear fax tones wait until the machine takes over the call then hang up See Easy Receive on page 5 5 RA BOR 4 ON The built in digital Message Center answers voice calls It will record up to 99 voice messages that are a maximum of 3 minutes each Use this mode to record voice messages in the MFC
108. Set OR If only some of the users are hearing impaired select TEMPORARY and then press Menu Set 4 Press Stop Exit VOLUME 5 VOLUME AMPLIFY VOLUME AMPLIFY OFF VOLUME AMPLIFY PERMANENT VOLUME AMPLIFY TEMPORARY Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct day and time in the DAT 1 Press Menu Set 1 6 2 Press to select ON or OFF E T ME setting Press Menu Set 3 Press Stop Exit 4 9 INITIAL SETUP GENERAL SETUP 6 AUTO DAYLIGHT Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty seeing the LCD from your position we recommend the following contrast settings for improved viewing 1 Press Menu Set 1 7 2 Press to increase the contrast 7 LCD CONTRAST OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit SELECT T J amp SET moOooo a SELECT 1 l amp SET SELECT T J amp SET HBBOO HEEHO Setting Tone and Pulse dialing mode 1 Press Menu Set 1 8 2 Press G to select PULSE or 8 TONE PULSE TONE Press Menu Set 3 Press Stop Exit INITIAL SETUP 4 10 Setup Receive Basic receiving operations Choosing the
109. Speed Dial pene To search numerically Fax Start To search alphabetically To search alphabetically you can use dial pad to enter the first letter of the name you are looking for Dialing Telephone Call 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the call using the dial pad or Speed Dial and Search 3 Ifyou pressed Speaker Phone speak clearly toward the microphone amp You can switch from handset to Speaker Phone by pressing Speaker Phone then replacing the handset You can switch from Speaker Phone to handset by lifting the handset 4 To hang up replace the handset OR Press Speaker Phone Answering Calls with the Speaker Phone When the MFC rings instead of lifting the handset press Speaker Phone Speak clearly toward the microphone e Toend the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset 7 7 AUTO DIAL NUMBERS AND DIALING OPTIONS Hold 1 Press Hold to put a call on Hold 2 Youcan put down the handset without disconnecting the call 3 Pick up the MFC handset to release the call from Hold Picking up an extension handset will not release the call from Hold AUTO DIAL NUMBERS AND DIALING OPTIONS 7 8 Remote fax options Not available for color faxes Setting Fax Storage If you set Fax Storage
110. TTINGS 14 13 Watermark You can place a logo or text into your document as a Watermark You can select one of the preset Watermarks or you can use a bitmap file or text file that you have created Check Use Watermark and then select the watermark you want to use Brother MFC xxxx USB Printer on BRUSB Properties Basic Advanced s ort Es I Use Watermark R Inb Letter 8x11 in Select Watermark COPY D RAFT TEE He Custom Page Setting Page Title Print Watermark vais Page Title 5 MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Deti Cancel Epp Help In background Check In background with the Watermark to print the watermark image in the background of your document If this feature is not checked then the Watermark will be printed on top of your document In Outline Text Window 2000 Professional XP Only Check In Outline Text if you only want to print an outline of the watermark Print Watermark The Print Watermark feature offers the following print choices E Onall pages E On first page only E From second page E Custom 14 14 PRINTER DRIVER SETTINGS Watermark Style You can change the Watermark s size and position on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and then select Text or Bitmap in the Watermark Style Watermark Setting x Letter
111. YES The MFC will start 1 YES 2 NO cleaning the colors 7 After cleaning is finished press Fax Start The MFC will start printing the Print Quality Check Sheet again and then return to STEP A 8 IfSTEP Ais OK press 1 to proceed to STEP B 23 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE STEP B Alignment Check The LCD shows IS STEP B OK 9 10 11 12 13 ef 1 YES 2 NO Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches press 1 YES to finish STEP B OR If another test print number is a better match for either 600 DPI or 1200 DPI press 2 No to select it For 600 DPI press the number of 600DPI ADJUST the test print that most closely matches the number 0 sample 1 8 For 1200 DPI press the number of T200DPI ADJUST the test print that most closely matches the number 0 sample 1 8 Repeat Steps 1 and 2 in Print Quality Check to print another sample Print Quality Check Sheet and then check it Press Stop Exit When an ink head nozzle is After the ink head nozzle is clogged the printed sample cleaned the horizontal lines looks like this are gone TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 11 If you still see missing ink in this Print Quality Check Sheet repeat the cleaning and test print procedures at least five times If ink is still missing after the fifth c
112. a TWAIN Scanner driver for Macintosh You can use this Macintosh TWAIN Scanner driver with any applications that support the TWAIN specifications Accessing the scanner Run your Macintosh TWAIN compliant application software The first time you use the Brother TWAIN driver MFL Pro P2500 set it as the default by choosing Select Source or the other menu name to select the device Afterwards for each document you scan choose Acquire Image or Scan The scanner setup dialog box will appear A The screen shown in this section are from Mac OS 9 The screen on your Macintosh may vary depending on your Operating System The method of selecting the source or choosing to scan may i vary depending on the application software you are using Brother MFLPro Scanner Image 21 8 Scanning Area Resolution 200x 200 dpi lt lt E Color Type Black amp White Scanning Area Letter 8 5x 11 in Width 8 5 Height 11 Unit mm inch Adjust Custom Adjust Image ColorSync Intent Perceptual Images Scanner Profile MFC XXX J J O Use Photo Paper 35 Cancel start _ PreScan OS 8 6 9 2 USING YOUR MFC WITH A MACINTOSH 21 11 A If you are using PaperPort 5 5 for Mac from the ScanSoft menu located below the ScanSoft icon on the Macintosh desktop menu bar choose Acquire Image For details about
113. acter recognition The bundled ScanSoft TextBridge software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the MFC s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax unit to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Printer alarm Audible alarm when the printer is not able to print Pulse A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send documents in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation Allows you to transfer a fax call answered at an external or extension phone to the MFC Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone Remote Access Code Your own four digit code that allows you to call and acce
114. an check the 23 13 CYAN ink volume that is left YELLOW in the cartridge MAGENTA ee The factory settings are shown in Bold 3 9 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for i i Paper Type OR i 9 Menu Set Menu Set Stop Exit A to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 6 PRINT 1 HELP LIST You can print lists amp 10 3 REPORTS reports 2 AUTO DIAL 3 FAX ACTIVITY 4 TRANSMISSION 5 USER SETTINGS ON SCREEN PROGRAMMING 3 10 i Initial setup Getting started Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using 1 Press Menu Set 1 1 GENERAL SETUP 2 Press Q to select PLAIN INKJET 1 PAPER TYPE GLOSSY or TRANSPARENCY Press Menu Set 3 Ifyou selected GLOSSY press to select GLOSSY 4 COLOR Or GLOSSY 3 COLOR Press Menu Set The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOR which simulates black ink by combining the three ink colors 4 Press Stop Exit The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the machine When you use transparencies
115. and as dial numbers However press if i you want to store a pause 5 Hang up after you hear your MFC beep REMOTE FAX OPTIONS 8 8 i Message Center Message Center mode Message Center mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes each in a memory Voice messages are stored on a first come first served basis You can retrieve voice messages remotely See Setting Fax Storage on page 8 1 You must record an outgoing message in order to use the Message Center mode See Recording Message Center Outgoing Message on page 9 2 Setting up the Message Center You must set up the Message Center in the following order 1 Record Message Center Outgoing Message MSG CTR OGM See Recording Message Center Outgoing Message on page 9 2 2 Press and hold until it lights to activate the Message Center mode See Activating Message Center mode on page 9 3 and Message indicator on page 9 3 9 1 MESSAGE CENTER Recording Message Center Outgoing Message Recording the Message Center Outgoing Message MSG CTR OGM is the first step you need to follow before you can turn on the Message Center Make sure your OGM is less than 20 seconds long 1 Press Menu Set 2 7 1 The LCD prompts you to choose an 1 OGM OGM 2 Press G to select MSG CTR OGM notF T OGM MSG CTR OGM Press Menu Set This is the only setting you can select if you want to turn on the Message Center 3 Pre
116. and product information for all Brother products This system is available 24 hours a day 7 days a week You can use and an Index of fax back subjects In USA only 1 800 521 2846 The Brother fax back system number has been preprogrammed on Speed Dial 01 Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Description Item Ink Cartridge lt black gt LC25BK Ink Cartridge lt cyan gt blue LC25C Ink Cartridge lt magenta gt red LC25M Ink Cartridge lt yellow gt LC25Y Power Protector QPD120 Telephone Line Cord LG3077001 Telephone Handset LE0446011 Handset Curled Cord LE6681001 Paper Support LE6522001 Output Paper Support LE6398001 User s Guide LE9205001 English for USA and Canada LE9296001 French For Canada Quick Setup Guide LE9207001 English for USA and Canada LE9297001 French For Canada MFL Pro software on CD ROM LF0497001 For CD ROM Drive a The
117. and supplies ii automatic dialing seerti anons 7 4 fax receive cccecceeeeeees 5 1 fax redial n 6 7 Broadcasting cee 6 11 setting up Groups for 7 3 Brother accessories and supplies ii Brother numbers 05 i Customer Service 5 i fax back system 008 ii Frequently Asked Questions FAQS i product support s es i test sheet sending 1 2 Warranties 00 iii iv vi Brother Control Center using and configuring 16 1 CALL PICKUP 5 13 Caller ID 5 13 5 14 canceling a scheduled fax job 6 10 fax forwarding 00 8 6 PAGING 00 eeeeeeeeeeeteteeeeeeeees 8 6 while scanning a fax 6 10 cleaning print head aseeseen 23 9 SCANNED ceeeeeeeeeeeeeeee 23 17 CNG tones eee eeeceecee eee eee 1 9 computer requirements S 5 connecting external TAD 00 1 11 external telephone 1 11 consumable items S 5 control panel overview 1 6 copy brightness aasenso 11 8 color adjustment 11 13 Contrast cccceseeeeeeees 11 12 default settings 11 11 enlarging n se 11 6 KEYS Eaua eaa a E en 11 3 multiple 2 2 eee 11 2 PAPO weecceceeeeeeeeeseeee reese eee 11 7 quality 11 5 11 12 reducing 0 0c eeeeeeeeees 11 6 scanner glass 05 11 2 S
118. and takes the longest transfer time Colors Choose either 256 Color which scans up to 256 colors or 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be about three times larger than a file created with 256 Color Brother MFLPro Scanner Image Scanning Area Resolution 200x 200 dpi aa 6UmUm tC t C E v Black amp White Gray Etror Diffusion ScanningAreq True Gray 8 Bit Color 24 Bit Color Color Type Width 8 5 Length Unit mm inch _ Adjust Custom Adjust Image Q Colorsync Intent Perceptual Images Scanner Profile Brother MFC XXX O Use Photo Paper 85 Cancel PreScan USING YOUR MFC WITH A MACINTOSH 21 15 Scanning Area Set the Size to one of the following Letter 8 5 x 11 inches A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm Executive 7 25 x 10 5 inches Business Card 90 x 60 mm E Custom adjusts it from 0 35 x 0 35 inches to 8 5 x 11 69 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size Business Card Size To scan business cards select the Business Card size 90 x 60 mm and place the business card at
119. any gave you Press Stop Exit Distinctive Ring is now set to on Turning off the Distinctive Ring 1 2 3 Press Menu Set 2 0 1 Press CG to select OFF Press Menu Set Press Stop Exit SETUP RECEIVE 5 12 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies This service provides you by means of the LCD the name or telephone number of your caller as the line rings After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name M OUT OF AREA display means call originated outside your Caller ID service area E PRIVATE CALL display means the caller has intentionally blocked transmission of information M CALL PICKUP display remains on the LCD when no Caller ID information was transmitted If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your MFC See Printing Caller ID List on page 5 14 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area 5 13 SETUP RECEIVE Viewing Caller ID List Caller ID memory stores infor
120. ar 2 You must enter this information create the Fax Header and Cover Page 3 Click OK to save the User Information 19 2 USING PC FAX Sending setup From the Brother PC FAX Setup dialog box click the Sending tab to display the screen below Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style only Dial Setting Outside line access f Header IV Include header Addresshook file C PROGRA 1 Brother BRMFLPRO address ba2 Browse The location of the address book can be changed from the PC FAX Setup window This can be accessed from the main PC FAX transmission screen User interface C Simple style Facsimile style Outside line access If you need to enter a number to access an outside line enter it here This is sometimes required by a local PBX telephone system for example if you must dial 9 to get an outside line in your office Include header To add header information to the top of the fax pages you send check the Include header box Address Book file You can select more than one database file to use with the Address Book To select you must enter the path and file name of the database file OR Use the Browse button to find the database to select USING PC FAX 19 3 User interface In the Sending tab select user interface You can choose the Simple Style or the Facsimile Style Simple style Brother PC FAX B a is r I O
121. arily for this fax only Press Fax Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting 1 Press Menu Set 2 2 2 SETUP SEND 2 Press to select the resolution 2a FAR RESOLUTION you want Press Menu Set 3 Press Stop Exit STANDARD Suitable for most typed documents FINE _____ Good for small print and transmits a little slower than Standard resolution S FINE Good for small print or artwork and transmits slower than Fine resolution PHOTO __________ Use when the original has varying shades of gray This has the slowest transmission time COLOR STD Use to send the original in color COLOR FINE Better quality than COLOR STD Use to send the original as Art work or photographs in color SETUP SEND 6 6 Color fax transmission Your MFC can send a color fax to machines that support this feature However color files cannot be stored in the memory so Delayed fax and Polling Transmission features are not available 1 Place the original face down on the scanner glass 2 Press Fax Resolution to select the COLOR STD or COLOR FINE 3 Enter the fax number using the dial pad Speed Dial or Search 4 Press Fax Start a When you send a color fax the MFC will send it in real time even if REAL TIME TX is set to OFF pro can not send multiple
122. atically configured to your default E mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed Scan to Email Sean Action Configuration Scan Settings Scan Type To change the E mail application click on the Configuration tab From Application pull down list select your preferred E mail application 17 17 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scan to Email Scanacticn onligurstion Scan Settings Applicatior Cutlook Express Link references To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list Send To Options Outlook Express E3 Program Links Items are e mailed as file attachments M Convert attachments to specified file type Convert All documents and image items PaperPort image items MAX only File type PaperPort Browser Viewable v PaperPort Image Item max PaperPort Browser Viewable htm PaperPort Self Viewing exe PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pex PCX Multi page dex JPEG ipg IV Include icon
123. atures on a single line If you have Call Waiting Call Waiting Caller ID Ring Master Voice Mail an alarm system or any other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive data on a single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features Printer Difficulties Horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 23 9 If you clean the print heads five times and the print has not improved call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Scanning Difficulties TWAIN errors appear while scanning Make sure the Brother TWAIN driver is selected as the primary source In PaperPort click Scan in the File menu and select the Brother TWAIN driver TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 7 DIFFICULTY SUGGESTIONS Software Difficulties Cannot perform 2 in 1 or 4 in 1
124. automatically configures the Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed Scan to Fax Scan Action Configuration Scan Settings Scan Type To change the PC FAX settings click the Link Preferences button Send To Options Brother PC FAX Program Links V Automatic page orientation Eax printer driver Brother PC FAX on NeO2 V Include icon on Send To bar Cancel Help 17 27 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FAX settings Brother PC FAX Send To Options Brother PC FAX Program Links v Automatic page orientation Eax printer driver Brother PC FAX on Ne02 Setup V Include icon on Send To bar To change the driver settings click on the Setup button and then the Options button Print Setup r Orientation gt Paper se ey Automatic Source Auto Select X Options USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 28 Select the Paper Size Paper Source If you need more customized setup click on the Options button Brother PC FAX Properties Paper Size C Orientation Portrait Landscape Letter Resolution 200x200 dpi Prati C 200x100 dpi Default About OK Cancel Help Select the Paper Size Orientation Portrait or Landscape and Resolution 200x20
125. automatically to your Macintosh and displayed on your computer screen If you change the settings you can upload them directly to the MFC A The MFC Remote Setup application icon is in Macintosh 5 r pi HD Library Printers Brother Utility een SETUP PAPER TYPE PLAIN E v PER SI SETUP RECEIVE P GCM SETUP SEND DATE TIME from PC Clock STATION ID REMOTE FAX OPT FAX SETUP MSG CTR NAME VOLUME Maintenance RING mo W BEEPER tow a SPEAKER meo W HANDSET Low is VOLUME AMPLIFY O ON orF T AUTO DAYLIGHT OoN oFF LCD CONTRAST _ _ _ _ _ TONE PULSE TONE i Bport pore Prine C ox cna Apply OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again Click OK Cancel This exits the remote setup application without uploading the data to the MFC Apply This uploads the data to the MFC but does not exit the remote setup application Print This command prints the selected items on the MFC You can not print the data until it is uploaded to the MFC Click Apply to upload the new data to the MFC and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file 21 20 USING YOUR MFC WITH A MACINTOSH Using the PhotoCapture Center from a Macintosh You can access the Media Card inserted into
126. canSoft TextBridge OCR is in the Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it automatically If you are using Windows XP or Windows 2000 Professional we recommend that you are logged on as an administrator 15 20 HOW TO SCAN USING WINDOWS Viewing items ScanSoft PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image a E g VY ewe eh FSG Desktop View displays items as thumbnails Page View displays a close up of a single page and you can opena PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it BROCE gt Bafa isthe Gao ni _ oh eta F Page View displays each item as a full page Emmet
127. cancel all sequential polling receive jobs press Menu Set 2 6 See Canceling a scheduled job on page 6 10 5 9 SETUP RECEIVE Telephone services Your MFC supports the Distinctive Ring telephone service that some telephone companies offer 4 If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom features on your telephone line it may affect the way your MFC works See Custom features on a single line on page 23 7 If you have Voice Mail on your phone line please read the following carefully Distinctive Ring Brother uses the term Distinctive Ring but different telephone companies have other names for this service such as SmartRing RingMaster Teen Ring Indent a Call or Indent a Ring What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your MFC Please call your telephone company for availability and rates What does Brother s Distinctive Ring do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone c
128. cciectedestccncccectctadetcecusdudt ceceveatis 9 1 Message Center mode c ccecceeeeseeeeeeeeeteeeeeeeeeeeeeees 9 1 Setting up the Message Center 9 1 Recording Message Center Outgoing Message 9 2 Listening to Outgoing Message OGM 05 9 2 Erasing Outgoing Message OGM 9 3 Activating Message Center mode 9 3 Message indicator eeeeeeieeeriereesrrrrrrrrirrerresreerrrres 9 3 Playing voice MESSAGES eeeeeeeerreeeererrrererene 9 4 Printing a Fax MeSSaQC ccc eesecseeeeeeeeeeeeenennnaeees 9 4 Erasing Messages cccceeeeeeeeceeeeeeeenceeereeteeeeeeeseenens 9 5 To Erase Voice Messages Individually 9 5 To erase messages all at ONCE ccecce 9 5 Setting Maximum Time for incoming messages 9 6 ICM Recording Monitor 0 ccccceesieeeeeeettieeeeerenaes 9 6 Recording a COnVerSatiONn ccseceeeeeeeeeeeeeenennnnaeees 9 7 Record FAX TEL Outgoing Announcement FA OGM eistdtes iuiwecea hs sides boda Matdeab east ia ee 9 7 Printing PO POMt 22 2 222 lt cscccccsecoceccceedessascoceccessececesseeccesscecceese 10 1 MFC settings and activity 0 0 0 eeeeeeeeeeenteeeeeeeeaes 10 1 Customizing the Transmission Verification Report 10 1 Setting the Fax Activity Report Interval 10 2 Printing rEPOMts essccscscdeccees oine 10 3 TO print a repOrt 2 cececeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeees 10 3 XV xvi Making COPICS eceeeceesees
129. ch 0 5 mm Print time will be slightly slower Available for Letter A4 Postcard and Index Card paper Not available for transparencies 14 6 PRINTER DRIVER SETTINGS Advanced tab a To return to the default settings click the Default button Change the tab settings by selecting one of the following icons 1 Color 2 Scaling 3 Watermark 4 Device Options PRINTER DRIVER SETTINGS 14 7 Color Color Grayscale This selection allows a color document to be printed in black and white using gray scale Color Grayscale f Color C Grayscale Image Type The printer driver will select the most suitable color matching and half tone method depending on your image type Generally text and business graphics are printed vividly and photographic images are printed softly E Auto The printer driver automatically selects the image type E Photo Select this mode for photographic images E Graphics Select this mode for documents that contain text or business graphics charts or clip art m Custom If you want to select the color matching and halftone method manually select this mode Image Type Auto Photo Graphics Custom 14 8 PRINTER DRIVER SETTINGS Custom Image Type You can select the color matching method manually Select the best one for your document Brother MFC xxxx USB Printer on BRUSB Properties 2 x Basic Advanced Support Taa Color Grayscale Color C Grayscale Imag
130. change the settings you can upload them directly to the MFC 4 Brother MFC Remote Setup Program famrcaezoc o GENERAI UP GENERAL SETUP FAX TEL PAPER VEE PLAIN SETUP RECEIVE PAPER SOE SETUP SEND LETTER SET AUTO DIAL DATE TIME I from PC Clock SETUP REPORTS REMOTE FAX OPT STATION ID SETUP MSG CTR PHOTOCAPTURE Maintenance VOLUME RING BEEPER SPEAKER z HANDSET Low 7 VOLUME AMPLIFY C orf PERMANENT z AUTO DAYLIGHT C G OFF LCD CONTRAST TONE PULSE Print OK button When you click OK the process of uploading the data to the MFC begins The MFC Remote Setup program is closed if an error message is displayed enter the correct data again and then click OK Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the MFC Apply button The Apply button uploads the data to the MFC but stays in the Remote Setup application so you can make more changes USING MFC REMOTE SETUP 18 1 Print button The Print button prints the selected items on the MFC You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC Then you can click the Print button to get an up to date printout Export button Click the Export button to save your current settings to a file Import button Click the Import button to read the settings from your saved fi
131. chine and the 1 800 521 2846 accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods e Machines one year from the original purchase date e Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including iv MFC LIMITED WARRANTY USA What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shippin
132. ck send list of E mail addresses chosen from your default E mail address book Customizing a user defined button To configure a Custom button right click on the button and then click Configuration Please follow the following guide lines for Custom Button configuration 1 Select the Scan Action Select the type of scan by clicking the appropriate button USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 30 Custom button1 Sean Action Configuration Scan Settings Scan Type C Application Eile OCR C E mail 2 Select Configuration for the Scan Type To configure the scan operation click on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Custom button1 ScanAction Configuration Scan Settings Application TERRES aa ee Link Preferences Eormat Folder Cc a Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left 17 31 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Send To Options Microsoft WordPad Program Links Send Image Item As File type Windows write wri bf Convert Image to Text with OCR PaperPort OCR Settings I Include icon on Send To bar Cancel Help File Select the file
133. deral Communications Commission FCC Declaration of Conformity USA only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 4820C comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver 22 3 IMPORTANT INFORMATION E Connect
134. ding the fax to will appear in the Destination Fax Numbers box You can select several stored numbers at once by using the Shift and Ctrl keys 6 If you want you can add your new members to the Stored Fax Number at this time by clicking New to open the address book See Setting up your Address Book on page 21 8 OR You can add a new Group by clicking Group to open the address book See Adding a new Group on page 21 9 USING YOUR MFC WITH A MACINTOSH 21 7 7 When you are finished addressing your fax click Send Fax To select and only send certain pages of the document click OK to go to the Print dialog box If you click Send Fax without addressing your fax the following error message will appear Click OK to continue and then select the Destination Fax Numbers No fax number is selected Click OK to go to the Send Fax dialog box Setting up your Address Book You can add new Members and Groups to your Address Book while you are addressing a fax Adding a new Member 1 To add anew Member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box will appear Address Book Stored Fax Numbers Barbie 908 477 8888 Bob 908 869 8883 Frank 908 236 8888 Tony 908 569 8888 New Fait Delete 21 8 USING YOUR MFC WITH A MACINTOSH 2 Click New The following dialog box will appear 3 Typ
135. e feature This feature analyzes your image to improve quality sharpness white balance and color density This process may take several minutes depending on the size of the image and the specifications of your computer Brother MFC XXXX Basic Advanced Support maa USB Printer on BRUSB Properties Cancel Defaut Color Grayscale Image Type Color Grayscale Auto C Photo C Graphics C Custom Color Density of White Balance ls Sharpe o T Auto Image Enhance 20 0 oa Brightness Contrast Red Green Blue E Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture E White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this adjustment you can correct this effect and bring the white areas back to pure white PRINTER DRIVER SETTINGS 14 11 E Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you can not see the fine details of the picture then adjust the sharpness E Auto Image Enhance Auto Image Enhance allows individual adjustment of picture settin
136. e Brother Brand replacement ink cartridges Using or attempting to use potentially incompatible inks and or cartridges in your machine may cause damage to the machine itself and or it may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and or cartridges To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies Ifthe INK EMPTY message is on the display after you have installed ink cartridges check that the ink cartridges are installed correctly If you still cannot solve a problem with your MFC call Brother Customer Service See Brother numbers on page i 23 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Glossary Auto Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Automatic fax transmission Sending a fax without picking up the handset of the MFC or pressing Speaker Phone Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy Auto Reduction Reduces size of incoming faxes Batch Transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission Backup Print Sets your MFC to print a copy of every fax that is received and stored in memory Thi
137. e Printing images on page 12 6 See Changing the settings for printing images on page 12 7 WALK UP PHOTOCAPTURE CENTER 12 4 Printing the Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on No 1 DEI J PG 01 01 2003 100KB It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures You can print a thumbnail page Index page with 6 or 4 images per line This will show all the pictures on the media card 1 Make sure you inserted the media card Press Copy Options See page 12 3 2 Press to select PR NT NDEX Press Menu Set 3 Press to select 6 IMAGES 4 IMAGES LINE Press Menu Set g Index LINE or COLL COICC 4 Images line SELECT T 4 amp SET PRINT INDEX PRINT INDEX 6 IMAGES LINE Index OoOooooao OOoOoOooono OOoOoodo 6 Images line 4 Press Color Copy to start printing Print time for 4 Images line will be slower than 6 Images line but the quality is better To print an image see the next page 12 5 WALK UP PHOTOCAPTURE CENTER Printing images Before you can print an individual image you have to know the image number A Print the Index first N See Printing the Index Thumbnails on page 12 5 1 Make sure you inserted the media
138. e Type C Auto C Photo Graphics _ Custom Image Type x Color Matching His and MFC will stop Color Grayscale print oper i the ink cartridges are empty Vivid Halftone Pattern Diffusion C Dither Cancel Default Match Monitor Color is adjusted to get the closest color match to the PC monitor Natural Suitable for photographic images The color is adjusted to print a more natural color Vivid Suitable for business graphics such as charts graphics and text The color is adjusted to give more vivid color PRINTER DRIVER SETTINGS 14 9 Halftone Pattern The MFC can use two methods Diffusion or Dither to arrange where to place dots to express halftones There are some predefined patterns set for this and you can select which one to use for your document Select the appropriate method E Diffusion Dots are placed at random to create the halftones This method of printing is more suitable for printing photographs that have delicate shades and graphics E Dither Dots are arranged in a pre defined pattern to make halftones This type of printing is more suitable to printing graphics that have definite color boundaries or for printing charts such as business charts Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections 14 10 PRINTER DRIVER SETTINGS Color Enhancement True2Life Selecting Color Enhancement True2Life enables the True2Lif
139. e down on the scanner glass Scan using Brother MFC XXXX USB What do you want to scan Select an option below for the type of picture you want to scan M Grayscale picture O Black and white picture or text O Custom Settings B You can also Adjust the quality of the scanned picture Preview Scan Cancel 2 Select the picture type A 3 if you require advanced settings click Adjust the quality of the scanned picture B You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings Advanced Properties Advanced Properties Appearance Brightness Contrast Resolution DPI Picture type 200 Color picture Reset Cancel a The scanner resolution you can select is up to 1200 x 1200 dpi To select higher scan resolutions you can use the Brother Scanner Utility See Brother Scanner Utility on page 15 14 4 To start scanning your document click the Scan button in the Scan dialog box HOW TO SCAN USING WINDOWS 15 11 PreScanning to crop a portion you want to scan The Preview button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button from the scanner window to scan the image 1 Place the original face down on the scanner glass Scan using Brother MFC XXXX USB What do you want to
140. e ee eeeennerneeeeeeeeeeeeeeees 4 4 Repeating letters cccccceeeee cece ceeeeeeeeeeeeeeeeee 4 4 Special characters and symbols 4 5 Setting the Ring Volume ce eeeeeeteeeeeneeeeeeenaees 4 6 Setting the Beeper Volume 4 6 Setting the Speaker VoOIUME cceceeeeeeettteeeeeeees 4 7 Setting the Handset VolUME cceeeeeeeeeteeeeeeeees 4 7 Choosing the Handset Volume For Volume Amplify cccceeeeeeeeeeeeeeenneeeeeeeaes 4 8 Setting Volume Amplify eccceeeeeeeeeeeeeeeeereeenaees 4 9 Turning on Automatic Daylight Savings Time 4 9 Setting the LCD Contrast cc eeeeeeeeneeeeeeenes 4 10 Setting Tone and Pulse dialing mode 008 4 10 xii MOTUP RECCIVE iscacccccncn castetesacasacanetsaesaasausacacasatasanesnacnacexsncenad 5 1 Basic receiving Operations e ce ceeeeeeeeeeeeeeeeeeesennenaeees 5 1 Choosing the Receive Mode seese 5 1 To select or change your Receive Mode 5 2 Setting the Ring Delay ceeceeeeeeeeeeeteeeeeeeee 5 3 Setting Toll Saver 0 ee ecceeeeeeeneeeeeeeentteeeeeeeaes 5 3 Setting the F T Ring Time FAX TEL mode only 5 4 Setting the FAX TEL Announcement 5 4 EASY RECCIVG scieciiccedesbeasetids ceacacdeeteedevddsiandadiastnincty 5 5 Printing a reduced incoming fax Auto Reduction ice ene nie 5 6 Receiving a fax at the end of a conversation 5 6 Advanced receiving operations
141. e the name and fax number 4 You can store a comment in the Memo field up to 15 characters 5 Click OK to go back to the Address Book dialog box Adding a new Group You can set up a Group of people that you send the same fax to 1 Click Group The Group Setting dialog box will appear Group Setting Group Name Stored Fax Numbers Team Barbie 908 477 5058 Bob 908 869 432 Tony 908 569 3323 J Frank 908 236 5845 2 Inthe Group Name field type a name for your Group 3 In the Stored Fax Numbers box select the people for your Group Click The selected people will appear in the box under the Group Name field USING YOUR MFC WITH A MACINTOSH 21 9 4 Click OK to go back to the Address Book dialog box Address Book Stored Fax Numbers lt Team GROUP z Barbie 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New Edit Delete 5 Click OK to go back to the Print Facsimile dialog box brother Mrc xxx output Copies Pages All Q From C To C Quanity Media Type Plain Paper v Color Mono Color Mono Save Settings Default 6 Then if you are ready to send your fax click Send Fax 21 10 USING YOUR MFC WITH A MACINTOSH Using the Brother TWAIN scanner driver with your Macintosh For Mac OS 8 6 9 2 and OS X 10 2 1 or greater The Brother MFC software includes
142. e you bought the MFC Calls must be made from within that country Error Messages As with any sophisticated office product errors may occur If this happens your MFC identifies the problem and displays an error message The most common error messages are shown below You can correct most problems by yourself If you need additional help call the Brother fax back system USA only In USA only 1 800 521 2846 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE CHECK An ink cartridge is not properly installed Take out the ink cartridge and put it CARTRIDGE in again seating it properly See Replacing the ink cartridges on page 23 18 CHECK PAPER SIZE Paper is not the correct size Reload the correct size of paper Letter Legal or A4 and then press Fax Start CHECK PAPER The MFC is out of paper Add paper and then press Fax Start COMM ERROR Poor phone line quality caused a communication error Try the call again If the problem continues call the telephone company and ask them to check your phone line CONNECTION FAIL You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup COVER OPEN The scanner cover is not closed completely Pull the Scanner Cover Release Lever and lift the scanner cover and then close it again DISCONNECTED The other person or other person s fax machine stopped
143. ea You can enlarge the portion you selected by pressing al to check it If you want to select the different portion use Q to undo the image 5 Click Start This time only the selected area of the original will appear in the PaperPort window or your software application window 6 Inthe PaperPort window use the options available to refine the image HOW TO SCAN USING WINDOWS 15 5 Settings in the Scanner window Scan Image Type Select the image type of output from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are Image Type Resolution Scan Type Photo Select for scanning photo images 300 x 300 dpi 24 bit color Web Select for attaching the scanned 100 x 100 dpi 24 bit color image to web pages Text Select for scanning text 200 x 200 dpi Black amp White documents Resolution You can change the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image The following table shows the resolution you can choose and the available colors Resolution Black amp White 256 color True Gray Gray 24 bit color Error Diffusion 100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 200 dpi Yes Yes Yes 300 x 300 dpi Yes Yes Yes 400 x 400 dpi Yes Yes Yes 600 x 600 d
144. ected to a two wire system If your line has more than two wires proper connection of the MFC cannot be made If you are Installing the MFC to Work with a PBX 7 Itisnot guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 ifall incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 3 The MFC may be used with either pulse or tone dialing telephone service Custom Features on Your Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC See Custom features on a single line on page 23 7 INTRODUCTION 1 17 i Paper About paper The print quality of your document can be affected by the kind of paper you use in the MFC To ensure the best print quality for the settings you ve chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before purchasing large quantities For best results use the recommended paper g When you print on inkjet paper coated paper transpar
145. ection window to reconfigure the Scan to key on your MFC Click the Hardware Section tab at the top left of the SmartUI Control Center screen See Using the scan key on page 15 15 SmartUI Hardware Section Software Section Hardware Buttons fn Sean To Email Scan To File Scan To Image Scan To OCR Brother MFC XXXX 17 5 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scan To E mail To configure the Scan to E mail feature left click on the Scan to E mail button and the following screen will appear You have the ability to change the configuration that includes the destination E mail application attachment file and the scanner settings Scan to Email Scan eticn onliguration Scan Settings Applicatior Cutlook Express Link Preferences To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file types USING THE WINDOWS BASED BROTHER SMARTUICONTROLCENTER 17 6 Scan To File SmartUI Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To Image Scan To OCR Brother MFC XXXX To configure the Scan to File feature left click on the Scan to File button and the following scree
146. ed Available Hard Disk Space 0 ting System Versi Mini RAM RAM perating System Version monum TE ArcSoft SW ScanSoft SW Windows 98 98SE Pentium 24 MB 32 MB 150 MB 150 MB Operating 75MHz System Me Pentium 32 MB 64 MB 150MHz 2000 Professional Pentium 64 MB 128 MB 133MHz XP Pentium 280 MB 233MHz Apple OS 8 6 9 2 All base 32 MB 64 MB 50 MB 200 MB Macintosh Printing models meet Operating Scanning and minimum System PC FAX sending Requirements only OS X 10 1 Printing and Remote Setup only Mac OS X 10 2 1 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers access the Brother Solutions Center at http solutions brother com Consumable Items Ink Service Life of Ink Cartridge S 5 SPECIFICATIONS Black and 3 individual color ink cartridges separate from the print heads Approximately 480 page Black cartridge at 5 coverage with 600 x 150 dpi resolution Fast Approximately 400 page Color cartridge at 5 coverage with 600 x 150 dpi resolution Fast These numbers are based on consecutive printing the numbers will vary based on print frequency and number of pages The MFC periodically cleans the print head to maintain print quality This process consumes a small amount of ink Index The items in the upper case represent LCD messages access codes storing and CIANING resisite 7 4 accessories
147. educe image to screen resolution 96 dpi Show warming if item has annotations If the item is updated annotations become a permanent part of the image V Update original item if item sent is modified IV Include icon on Send To bar Cancel Help This option enables you to reduce image to screen resolution 96dpi show warning if item has annotations update original item if sent item is modified if needed E Reduce image to screen resolution 96dpi Sets the resolution of your images to 96 dots per inch dpi This produces a smaller file with a resolution that is adequate for screen display E Show warning if item has annotations Displays a message to alert you that annotations will become a permanent part of an image that contains annotation E Update original item if item sent is modified lf you save changes to the image in the image editing program the modified image replaces the original image on the Paper Port desktop USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 24 Copy The copy button can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions The Copy button is automatically linked to the default Windows printer driver You can set any printer as the default printer including non Brother printers Before you can use the Copy button you must first configure the printer driver by right clicking on a Cop
148. eeceeeeeeeeeeteees 12 9 Print Quality s a S 12 12 Brighte SS n ionneisaireed anaodai a a 12 12 Color enhancement True2Life ccccee 12 13 DPOF printing sinnon tein inees ete 12 14 Changing the default settings cc cceeeeeeeteeeeneeees 12 15 Print Quality ssns niine 12 16 PANE IZO oiea a a A 12 16 BghtNES Sienn ie ea 12 16 ea ie e E E T S T 12 16 Color enhancement True2Life 0 0 0 12 17 Understanding the Error Messages cee 12 18 Using PhotoCapture Center from your PC 12 18 Using PhotoCapture Center for scanning originals 12 18 Using the MFC as a printer ccccceessseeeeeseeeeeeeeeeeneenees 13 1 Using the Brother MFC 4820C printer driver 13 1 Feature S ncaa inate 13 1 Choosing the right type Of paper eee eeeeeeeeeeenees 13 2 How to print your document eee eeceeseeereeeeeeeeeeeeeeeee 13 2 Simultaneous printing and faxing cceeeeeeeeeeetees 13 3 Clearing data from the Memory ceeeeeeeeeeeteeeeeeee 13 3 Checking the Print Quality 0 00 0 ee eeeeeeeeeenteeeeeeeeaes 13 3 Printer driver settingS cccccescsssseessesceeeeeeeeeeeneeseeneesees 14 1 Printer driver SettingS 2 es seeseeeceecceeeeeeeeee ree eeeeeeeene 14 1 How to access the printer driver settings 14 1 Basic tab siccvictiniatieriiieeiisie dee ae leita 14 2 Media TY pe sonsir anria andes 14 3 QUALI cectestie ead
149. eee eee tetneentaaeees 21 4 Choosing printing Options cc eeeeeeeesteeeeeeeees 21 5 Sending a fax from your Macintosh application 21 6 Setting up your Address BOOK 21 8 Adding a new Member cc eceeeeeennenneeaeees 21 8 Adding a new Group eeeeeeeeeeeeeeeteeeeeetntieeeeeeens 21 9 Using the Brother TWAIN scanner driver with your Macintosh For Mac OS 8 6 9 2 and OS X 10 2 1 OF greatef isrr inoen nee aE centeecua dl 21 11 Accessing the Scanner secerneren 21 11 Scanning an image into your Macintosh 21 12 Scanning a whole page seeeeeeeeeereseeerrereeeeea 21 12 PreScanning an image cceceeceeeseeeeeeeeeeeeneeees 21 13 Settings in the Scanner window s 21 14 NAGS ioa a a 21 14 Scanning Areas aA 21 16 Business Card SiZe uaesicirreirrinniiariidnianiainnan 21 16 Adjusting the IMage ccc ceeeeeeeereenneteees 21 17 Color Sync Dialog eeeeecceeeeeeeneeeeeseeneeeeeeeeneeees 21 18 Scanner Profile sessies ienei anasa 21 19 MFC Remote Setup Mac OS 10 1 10 2 1 or greater eeeeeeeeeeeeees 21 20 Using the PhotoCapture Center from a Macintosh 21 21 Using ArcSoft PhotoPrinter 4 cccccesescseeeeeeeseees 21 22 Overview of basic StepS eseeeeeeeeeeeeeeeees 21 22 xxi xxii Important information ceceseeeeeeeeeeeeeeeeeeeeeeneeeaeeeeees 22 1 Standard telephone and FCC Notices 0ceee 22
150. eeeeeee resserre 6 3 xiv Manual TransSmiSSiOn cccccccscecsseceeeessueseeeeesaneeees 6 3 Sending a fax at the end of a conversation 6 4 Basic sending operations eee eeeenneeeeeeeeeeeeeee 6 5 Sending faxes using multiple settings ee 6 5 COMMAS tenros 6 5 Fax res Oli vcs cccectccctensidiecase i an 6 6 Color fax trAnSMisSiONn sessios eninin iini 6 7 Manual and automatic fax redial 6 7 Dual Access Not available for color faxes 6 8 Real Time Transmission 0 0 0 0 ccceeeeessesneeneeeeeeeees 6 9 Checking job status 0 0 0 eceeeeeeeeeeeeeeeenteeeeeeenaas 6 10 Canceling a job while scanning dialing and sending the original esc ee 6 10 Canceling a scheduled job 6 10 Advanced sending operations eeren 6 11 Broadcasting Not available for color faxes 6 11 Overseas Mode eeeccceeeeecceeeeeeeenteeeeeeenteeeeeeenias 6 13 Delayed Fax Not available for color faxes 6 14 Delayed Batch Transmission Not available for color faxes 6 15 Setting up Polled Transmission Not available for color faxes 6 15 Auto Dial numbers and Dialing options eee 7 1 Storing numbers for easy dialing ccccceeeeseeeeeeeeeeee 7 1 Storing Speed Dial numberS cccceeeeeeeeeeeee 7 1 Changing Speed Dial numbets c ceeeeeeeneeees 7 2 Setting up Groups for Broadcasting ceeeees 7 3 Dialing optin
151. eeeeeseeeseeseeeeeeneseeeeeneeeeeaeeenenneess 11 1 Using the MFC as a copier eee eeeeeeeeeeeneeeeeeeenteeeeeeenees 11 1 Single or multiple COpieS 0 cccceeeeeeeeeeerereeees 11 2 Out of memory MESSAGE ccceeeeeeeeteeeeeeeneeeeeeenees 11 2 Using Copy Options key Temporary Settings 11 3 No Of Copies cceccecceceeeeeeeeeeeeeeensneeeaeeeeeees 11 5 Quality eai ricaine ce diana test EEE 11 5 Enlarge RedUte ereenn 11 6 Paper Typo naaie iaaa aa 11 7 Papef SIZE rnea eane ra 11 8 Brigh NE SS iaunaren ania A 11 8 Page Layout iacao a 11 9 Changing the default copy settings 11 11 COPY GUAI senep 11 12 BrigNtNES Sininen a 11 12 CONAS laia A igi 11 12 Color AdjUStMent asies 11 13 Legal limitations cccccecccceeteeeeeeeeeeseeenceeeeeeeeeeeeness 11 14 Walk Up PhotoCapture Center c csssssesesseeeesees 12 1 INMOGUCTOMN niiin eisssedsctteneniwceeyt a dacieaitiey 12 1 PhotoCapture Center requirements 12 1 Basie HOW sisicnducie wieder eee eres 12 2 Gelling stared enin aE 12 3 Printing the Index Thumbnails ccceeeseetreeeeeeees 12 5 Printing IMAGES crise i 12 6 Changing the settings for printing images 08 12 7 Menu selections nni inci eirasae ean 12 8 Number of Copies cccccceeeeeeeeeeececeeeeeeeeeees 12 8 Papel Typ Orisi ssn evadautatenecas tetera E 12 8 Paper and Print Size ecsece
152. eeenaes 17 20 Scan to OCR Word Processing program s 17 21 Scan to Graphics application example Microsoft Paint 17 23 COPY 4 sitsed exh cha eden au E 17 25 Fax setting PC Fax using the Brother Fax Driver 17 27 FAX SOMINGS inei A 17 28 Custom User defined buttons 0 cceeceeeeetreeeeeneeees 17 30 Customizing a user defined button ee 17 30 1 Select the Scan Action ceceeeeseeeeeeenees 17 30 2 Select Configuration for the Scan Type 17 31 3 Select Scan Settings 2 0 0 eee eeeeeeeeeeeaes 17 35 Using MFC Remote Setup ccccccssseceeseeseneeeeeeeeneeeeeseenees 18 1 MFC Remote Setup 2 cccccecceeeeeeeeeeeeeeneeeaeeneeees 18 1 Using PG RAX onnenn 19 1 PG FAX SONGING siseiveiensedieluiacdebsiuatddceviedidieber ices 19 1 Setting up user information ceceeeeeeteeeeeeeeees 19 2 Sending Setup esaii nnar E S Ain ieee 19 3 Outside line ACCESS eccceeeeeeteeeeeeeeteeteeeesnteeeeeeenias 19 3 Include header issrsnneiiininrierninnriiiann inann 19 3 Address Book file ecccsceeeeescceeeeeeecceeeeeeeceeeetees 19 3 User interface siiiececwebsescied a Ticcues werieen Vertaataeneenceeny 19 4 Simple Style eaa ERA 19 4 Facsimile Style aiieieo i ii 19 4 Speed Dial setup eecccceccccceceeeeeeeeeeeseeeneneeeeeeeeeees 19 5 The Address Book 2 0 0 0 ceeseessenneeeceeeeeeeeeeeteeennaaeeas 19 6 Setting up a Member in the Add
153. encies and glossy paper be sure to select the proper media in the Basic tab in the printer driver Also avoid stacking by removing each page after it exits the machine to avoid smudging Handling and using special paper E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E The coated side of glossy paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing up toward you M Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies 2 1 PAPER Recommended paper a The output quality depends on the paper type and paper brand Visit us at http solutions brother com and check the latest recommendations for paper that can be used with the MFC 4820C Paper capacity of the Paper Tray Paper Type Paper Size Number of sheets Plain Paper Letter Executive 100 of 20 Ib Cut Sheet A4 AS 80 g m up to 0 39 in 10 mm Legal 50 of 20 Ib 80 g m Inkjet Paper Letter 20 Glossy Paper Letter 20 Transparencies Letter 10 Envelopes DL COM 10 C5 10 Monarch Postcard 4 x 6 30 Index Card 5 x 8 30 Paper specifications for the Paper Tray Cut Sheet Pape
154. er 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC is in Standby mode INITIAL SETUP 4 2 Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send 1 Press Menu Set 1 4 GENERAL SETUP 4 STATION ID 2 Enter your fax number up to 20 STATION ID digits FAX Press Menu Set You must enter a fax number to continue up to 20 digits If you do not enter a fax number you cannot enter any more information You can not enter a hyphen yp 3 Use the dial pad to enter your name STATION ID up to 20 characters NAME Press Menu Set See Entering text on page 4 4 4 Press Stop Exit The LCD will show the date and time If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing 4 3 INITIAL SETUP Entering text When you are setting certain functions such as the Station ID you may need to type text into the MFC Most number keys have three or four letters printed below them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key one time two times three times four times 2 A B C 2 O OAON Oo Fk W Sauavecoo x CO 2X IM
155. er chapter See How to turn off AutoLoad on page 16 2 PhotoCapture Center Difficulties Removable Disk does not work properly a Have you installed the Windows 2000 update If not do the following 1 Disconnect the USB cable 2 Install the Windows 2000 update Please see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you reboot the PC and then connect the USB cable b Take out the media card and put it back in again c If you have tried Eject you must take out the media card before you continue d If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again e If all of the above do not work please turn off your PC and MFC and then turn them on again You will have to unplug the power cord of the MFC to turn it off 23 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to improve print quality Cleaning the print head To ensure good print quality the MFC will regularly clean the print head You can start the cleaning process when needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean two colors at a time BLACK CYAN or YELLOW MAGENTA or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily A WARNING Do NOT clean the
156. erification Report says Result NG or Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG or on the Transmission Verification Report your MFC may be out of memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 1 print fax messages in memory See Printing a fax from the memory on page 5 8 or cancel a Delayed Fax or Polling Job See You can cancel a job while you are scanning it into memory by pressing Stop Exit on page 6 10 If the problem continues ask the telephone company to check your phone line Vertical black lines when sending If the copy you made shows the same problem your scanner is dirty See Cleaning the scanner on page 23 17 Handling Incoming Calls MFC Hears Voice as CNG Tone If your MFC is set to Easy Receive ON it is more sensitive to sounds Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to OFF See Easy Receive on page 5 5 Sending a Fax Call to the MFC If you answered at the MFC press Fax Start and hang up immediately If you answered on an extension phone press your Fax Receive Code default setting is 51 When your MFC answers hang up Custom fe
157. finished choosing settings and then go to Step 5 Enter the fax number you re calling Press Fax Start To send a single page NEXT PAGE press 2 or press Fax Start again 1 YES 2 NO DIAL The MFC starts sending the original OR To send more than one page press 1 and go to Step 8 Place the next page on the scanner SET NEXT PAGE glass THEN PRESS SET Press Menu Set The MFC starts scanning and returns to Step 7 Repeat Step 7 and 8 for each additional page 6 13 SETUP SEND Delayed Fax Not available for color faxes During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in Step 3 Press Menu Set to accept it or enter another time for the faxes to be sent 1 2 3 NOO Place the original face down on the scanner glass Press Menu Set 2 2 3 Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 Enter the fax number Press Fax Start To send a single page press 2 or press Fax Start again OR To send more than one page press 1 and go to Step 8 Place the next page on the scanner glass Press Menu Set The MFC starts scanning and retur
158. g packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or__accompanying Consumable and Accessory Items and use refurbished parts Brother One Year Limited Warranty and Replacement Service USA only provided such __ replacement __ products conform to the manufacturer s specifications for new _product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine
159. g 13404 g ssoid oquiny Surprems0g XLA 19jUy p ssoud AAO aanqeay UAN J 07 ays G 6 SSAld Hues Buipsenuo4 xe4 Guibeg ebuey9 dois 0 6 ssaId daaq Joye yeods uoy pue Z Z sseid WDO TAL XVA MU p1099y doys 0 6 ssaId d q y 193e yeods u y p g ssoid INDO 1397039 BESSI MIU PIOI SL ssoud WDO TAL XVA feld L p ssoid WDO 134039 I3ESSI N Avg 01 uays t 6 SSA abessayy Huiobyno puooey Aeld WY SL JOU Jim Wa sXs oy pue paceyd u aq 94 Jou neY soSessoui Jre sdoaq sary WA NO JJ E 6 SSOIg sobesso lv se q 6 ssoid sadessaur y surdeyd dozg g ssoid sasvssaur yxau 0 AHIS ssoid adessour e yeaday 07 uays L 6 SSold sabessayy 2910A 0 UST SPUBWIWIOD 3 ow y wxa doys ssoig y yeS nusepy sseid pasueyo oq jouweo L 666 01 000 Wor Jaquinu WSrp sory e INIU Z E G Z JesmuaW ssorg JSUTYORUL A 7e ae NOK Udy AA a pop ssoo0y ajoway uiPueyy REMOTE RETRIEVAL ACCESS CARD R 1 Check Receiving Status Press 9 7 then for Fax messages press 1 Voice messages press 2 1 long beep Received message 3 short beeps No messages Change Receive Mode Press 9 8 then for MC MSG CTR press 1 FAX TEL press 2 FAX ONLY press 3 Exit Remote Retrieval Press 9 0 MESSAGE CENTER Remote RETRIEVAL Access CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch to
160. g long JTL 2 short long short M i 3 short short long AMM L 4 very long normal pattern i a a If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown 5 11 SETUP RECEIVE The MFC will only answer calls to its registered number The first two rings are silent on the MFC This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring If you program the MFC properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the MFC will not answer Registering the Distinctive Ring pattern Very important After you have set the Distinctive Ring feature to ON unless you set the MSG CTR mode the receive mode will be set to MANUAL automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number MANUAL mode means you must answer all the calls yourself You can not change the receive mode to another mode while the Distinctive Ring is set to on 1 2 3 4 Press Menu Set 2 0 1 Press Q to select SET Press Menu Set Press to select the stored ring pattern you want to use Press Menu Set You will hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone comp
161. gs to improve the printed image and analyzes data from surrounding or neighboring pixels in the original E Brightness This setting adjusts the brightness of the whole image To lighten or darken the image move the scroll bar to the left or right E Contrast This setting adjusts the contrast of an image This will make darker areas darker and lighter areas lighter Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued E Red Increases the intensity of the Red color to make the image redder E Green Increase the intensity of the Green color to make the image greener E Blue Increase the intensity of the Blue color to make the image bluer 14 12 PRINTER DRIVER SETTINGS Scaling You can change the print size of your document with the Scaling feature Brother MFC Xxxx USB Printer on BRUSB Properties 2 x Basic Advanced Support Scaling Off Fit to Paper Size Output Paper Size Letter T C Free 25 100 100 I Minor Print MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Default Mm Check Off if you want to print the document as it appears on your screen Mm Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper M Check Free if you want to reduce the size Check Mirror Print to reverse the data from left to right PRINTER DRIVER SE
162. has finished press Stop Exit SETUP RECEIVE 5 8 Polling Polling is the process of retrieving faxes from another fax machine You can use your MFC to poll other machines or you can have someone poll your MFC Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your MFC to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call a Some fax machines do not respond to the Polling feature Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu Set 2 1 7 SETUP RECEIVE 2 Press to select ON or OFF 7 POLLING RX Press Menu Set 3 Enter the fax number you are polling 4 Press Fax Start The LCD shows DIALING Setting up Sequential Polling Receive Your MFC can ask for faxes from several fax units in a single operation Sequential Polling Receive Afterwards a Sequential Polling Report will be printed 1 Press Menu Set 2 1 7 SETUP RECEIVE Press to select ON or OFF FOE RX Press Menu Set 2 Enter the fax machines you want to poll using Speed Dial a Group or the dial pad You must press Menu Set between each fax number 3 Press Fax Start Your MFC will poll each number or Group number in turn to receive a fax Press Stop Exit while the machine is dialing to cancel the polling process To
163. he MFC lift the handset and then press Fax Start If you send faxes from a computer on the same phone line and 2 the MFC intercepts them set Easy Receive to OFF 1 Press Menu Set 2 1 4 SETUP RECEIVE 2 Use to select on SEMI ororr 4 EASY RECEIVE Press Menu Set 3 Press Stop Exit 5 5 SETUP RECEIVE Printing a reduced incoming fax Auto Reduction If you choose ON the MFC automatically reduces an incoming fax to fit on one page of letter legal or A4 size paper regardless of the paper size of the original The MFC calculates the reduction ratio by using the page size of the original and your Paper Size setting Menu 1 2 1 Press Menu Set 2 1 6 SETUP RECEIVE 2 Use to select ON or OFF 6 AUTO REDUCTION Press Menu Set 3 Press Stop Exit If you receive faxes that are split onto two pages turn on this E setting Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the original in their machine and to press Start Tell the other party to wait until your MFC sends receiving tones chirps before hanging up 2 When you hear the other machine s CNG tones beeps press Fax Start The LCD shows 1 SEND 2 RECEIVE 3 Press 2 to receive the fax 4 Replace the handset SETUP RECEIVE 5 6 Advanced receiving operations
164. he Printer dialog box will appear brother MFC xxx 1 8 0 Output Printer copies ji EB Pages All Q From L To L Quality Normal v Address MediaType Plain Paper v Color Mono g z Color Mono Save settings_ _Defauit_ When Printer is selected the top button shows Print and the Address button is grayed 3 Fromthe Output pull down menu select Facsimile Output Copies Pages AIl Q From To C Option Quality Normal v Address MediaType Plain Paper v Hep Color Mono Color Mono Save Settings Default J When Facsimile is selected the top button changes to Send Fax and the Address button will be available 21 6 USING YOUR MFC WITH A MACINTOSH 4 Click Send Fax The Send Fax dialog box appears Send Fax Input Fax Number Stored Fax Numbers Barble Bob Frank Tony 908 477 8888 908 569 8888 Destination Fax Numbers New Edit Delete Save Cancel The Send Fax dialog box has two list boxes The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them 5 To address the fax type a fax number in the Input Fax Number box OR Select a name or number from the Stored Fax Numbers box and then click The name or number of the person you are sen
165. he color is inside the gamut it will stay the same color However if the color is outside the gamut it will be mapped to the edge of the gamut This intent is best suited for logos or spot colors where color must match Absolute Colorimetric Matching A close appearance match may be achieved over most of the tonal range but if the minimum density of the idealized image is different from that of the output image the areas of the image that are left blank will be different Colors that fall within the gamuts of both devices are left unchanged 21 18 USING YOUR MFC WITH A MACINTOSH Scanner Profile Select your Brother MFC Brother MFLPro Scanner Image 21 3 _ Scanning Area Resolution 200x 200 dpi BF ee es Nl Color Type Black amp White I I Scanning Area Letter 8 5x11in Width 8 5 1 Height 11 Li i Unit Omm inch wh Adjust Q Custom Adjust Image 1 I Colorsync i Intent Perceptual Images Scanner Profile BESES n f MFC XXX O Use Photo Paper 85 Cancel Prescan J USING YOUR MFC WITH A MACINTOSH 21 19 MFC Remote Setup Mac OS 10 1 10 2 1 or greater The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh When you access this application the settings on your MFC will be downloaded
166. he way it prints depending on the selected media type Plain Paper Inkjet Paper Glossy Paper 4 color Glossy Paper 3 color Transparencies The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select Glossy Paper 4 color lf the glossy paper you are using repels the black ink select Glossy Paper 3 color which simulates black ink by combining the three ink colors Quality The quality selection allows you to choose the print resolution you want for your document Print quality and speed are related The higher the quality the longer it will take to print the document The quality selections that are available will vary depending on the media type you select E Photo 2400 x 1200 dpi Use this mode to print precise images such as photographs This is the highest resolution and slowest speed E S Fine Super Fine 1200 x 1200 dpi Use this mode to print precise text and photographs Since the print data is much larger than normal mode the processing time data transfer time and print time will be longer E Fine 600 x 600 dpi Better print quality than Normal mode and faster print speed than Super Fine Normal 600 x 300 dpi Good print quality with typical print speed E Fast 600 x 150 dpi The fastest print mode and the lowest ink consumption Use this mode to print large volume documents or a document for proofing PRINTER DRIVER SETTINGS 14 3
167. ht click Scan to File button and then click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Text for OCR Photos Photos High Quality Photos Quick Scan or Custom To change any of the settings for the mode click Modify Settings USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 5 Destination folder PaperPort Folder Select this check box to scan the original into your PaperPort folder Other Folder Select this check box to scan the original as another file type or to store it in another directory folder File If you selected Other folder from the pull down list select the type of file PaperPort Image Item max PaperPort Self Viewing exe PaperPort Browser Viewable htm PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif TIFF Class F tif TIFF Multi page Uncompressed tif TIFF Multi page Group 4 tif TIFF Multi page Class F tif Portable Network Graphics png FlashPix fpx To Search your
168. ht clicking on a button and following the configuration menus USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 14 Scan to File The Scan to File button allows you to scan an image and save it ina specific file type to any directory on you hard disk This allows you to easily archive your paper documents To configure the file type and save to directory right click on the Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed Scan to File Scan Action Configuration Scan Settings Scan Type 17 15 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER To change the configuration click on the Configuration tab Scan to File Scan Action Configuration Scan Settings Application Ee Format PaperPort Image Item max Folder PaperPort Other Folder H Documents and Settings Administrator DEVD023 001 My Doc Browse Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by click the Browse button You can default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 16 Scan to E mail The Scan To E mail is autom
169. idi 11 6 long faxes 0 0 5 6 Remote Retrieval 8 5 access code 4 8 4 8 5 changing the code 8 4 COMMAMNAS oossoo 8 6 getting your faxes 8 8 Reports ceeeeeeeeeeeeeeeeeees 10 1 Transmission Verification E EA EERE E 10 1 resolution fax Standard Fine SuperFine Photo S 3 DOMME T E S 4 SCAN katiyen i 15 6 setting for next fax 6 6 Ring Delay setting 5 3 Safety Instructions vii 22 5 scanner specifications S 4 Scanning into PC 15 3 ScanSoft PaperPort 15 20 ScanSoft TextBridge OCR riia tal 15 23 Setup Date and Time 4 2 Station ID fax header 4 3 software Brother Control Center 16 1 ScanSoft Paper Port 15 20 Speed Dial o ae 1 6 changing sessen 7 2 S OF Ng oaesesseseesoenennnensreeeeene 7 1 TAD Telephone Answering Device external Aa od e a 1 11 1 16 5 1 Connecting n se 1 11 receive Mode n s 5 1 Temporary Copy Settings 11 3 text entering eee 4 4 Special Characters 4 5 Toll Saver oo eeeeeeeeeeees 5 3 Tone Signals on Pulse Line 7 5 troubleshooting 23 1 error messages on LCD 23 1 if you are having difficulty incoming Calls 23 7 phone line difficulty 23 7 printer difficulties 23 7 printing or receiving faxes a E 23 6
170. ie cata viadi dled a 14 3 Bi Directional Printing eee ce eeeeeeeeeeeeeennenaeees 14 4 Paper SiZ oiee an r ere ae E EAN 14 5 Page Layo t psico ae eaaa TEENS 14 5 Border Line oo ceeeeeeeeeeeeeenneeeeeeeeeeeeeeeeeeeneaa 14 5 OriGNtation 20 eeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeaaeees 14 6 COPIES eicae si a aaa 14 6 Bs li O EEEE E E EEEE 14 6 Reverse Orda eosed 14 6 Near Edge Print cinici inneir nt 14 6 Advanced tapie eii A 14 7 Ea a A E E E ceri eta 14 8 Color GrayScalle ccccceccccseeeeeeeeneeeeeeeenteeeeeeeeaes 14 8 IMAGES TYPO cisien a nes 14 8 Custom Image Type eeeeseeeeeeeeeeeeeeeeeteeeeeeeeaaes 14 9 Halftone Pattern 00 ccceeeeeeeeeeeeseeeeeeeeeeeneeees 14 10 Color Enhancement True2Life cccee 14 11 SCAN encra a a 14 13 Watermark y cc ihe airitintinioieti attendees 14 14 IN background corneren crana 14 14 In Outline Text Window 2000 Professional XP Only 14 14 Print Watermark usss 14 14 Watermark Style ceeeeeeessseeeeeeesteeeeeeenaes 14 15 Device Options cccccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeess 14 16 Print Date amp Time ccecceeeeeeeeeeeeeeeeeeeeseeeneeeees 14 16 Quick Print Setup eeir 14 17 Support tab eccececeeececceceececeeeeseeseesecaueeeeeeeeeneees 14 18 Brother Solutions Center eessen 14 18 Web Updates cinnin aidan tibet 14 18 Check octne 14 18 j How to scan using Windows scccsesceecsseeseteeeeeneeees 15
171. ing ON IMAGE Of OFF IMAGE will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 SETUP REPORTS 2 Press to select oFF PETRANSMISSION OFF IMAGE ON or ON IMAGE Press Menu Set 3 Press Stop Exit PRINTING REPORTS 10 1 Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to OFF you can print the report by following the Steps on the next page The default setting is EVERY 50 FAXES 1 Press Menu Set 2 4 2 SETUP REPORTS 2 ACT INTERVAL 2 Press to choose an interval ACT INTERVAL Press Menu Set EVERY 50 FAXE If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Activity Report early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory 10 2 PRINTI
172. int Scan To File M AutoLoad Pop UP l I i At your sid Brother MFC XXXXX In the Task Tray right click on the Control Center amp icon and select Show to have access to the Brother SmartUI Control Center window For information about the Scan to key see Using the scan key 2 on page 15 15 17 1 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to turn off Auto Load 1 right click the Control Center amp icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labeled AutoLoad Pop up Hardware Section Software Section Scan Copy Scan To File fia Copy one to one 5 Brother PC FAX Outlook Express Scan To File Microsoft Scan To File WordPad Microsoft Paint Scan To File Brother MFC XXXXX 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUI from automatically loading every time Windows is started USING THE WINDOWS BASED BROTHER SMARTUICONTROLCENTER 17 2 Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan to
173. ion of your choice using the Scan to key go to the appropriate chapter E For Windows 98 98SE Me and 2000 Professional see Using the Brother Control Center for Windows 98 98SE Me 2000 Professional on page 16 1 E For Windows XP see Using the Windows Based Brother SmartUI Control Center on page 17 1 HOW TO SCAN USING WINDOWS 15 15 Scan to E mail You can either scan a black and white or color original into your E mail application as a file attachment You can change the Scan to key configuration See Scan to E mail on page 16 7 to 16 8 For Windows XP See Hardware Section Changing the Scan to Button Configuration on page 17 5 to 17 13 1 Place the original face down on the scanner glass 2 Press the Scan to key 3 Press to select SCAN TO E MAIL Press Menu Set The MFC will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan Image You can scan a color picture into your graphics application for viewing and editing You can change the Scan to key configuration See Scan to E mail on page 16 7 to 16 8 For Windows XP See Hardware Section Changing the Scan to Button Configuration on page 17 5 to 17 13 1 Place the original face down on the scanner glass 2 Press the Scan to key 3 Press to select SCAN IMAGE Press Menu Set The MFC will start the scanning process 15 16 HOW TO SCAN USING WINDOWS Scan OCR
174. k You can import ASCII text files csv or Vcards electronic business cards into your Address Book To import an ASCII text file 1 From the Address Book select File point to Import and then click Text OR Click Veard and go to Step 5 Select the fields from the Available Items list in the same order they are listed in the Import text file You must select the separator character used in the Import text file Available Items Selected Items City lt Zip Code Post Code _ lt lt Remove Country Region Business Phone x Divide Character Tab C Comma 2 From the Available Items column select the data fields you want to Import and click Add gt gt aw From the Available Items list select the fields in the same order they are listed in the Import text file 3 Select the Divide Character Tab or Comma based on the file format you are importing 4 To import the data click OK USING PC FAX 19 11 5 Type the name of the file and then select Open Open i xl Swm JAA aa Po veat o d p A If you selected a text file in Step 1 the Files of type will be Text file csv Setting up a Cover Page From the PC FAX dialog box click Gi To access the PC Fax Cover page setup screen See Sending a file as a PC FAX using the Facsimile style on page 19 14 The Brother PC FAX Cover Page Setup dialog box will appear Brother PC FAX Cover Page Setup M Borther Inte
175. k Express Program Links IV Include icon on Send To bar Cancel Help Send to Options Convert attachments to specified file type Converts items to the type in the File Type box Clear this check box to keep files in their source format for example to keep Word documents in the doc format and JPEG images in the jpg format All documents and image items Converts all items regardless of the program in which the item was created for example converts all Word doc files and JPEG jpg flies to the file type PaperPort image items max only Converts only PaperPort image items max files PaperPort does not convert other file types such as JPEG images and Word documents File type ldentifies the format in which to convert items for example JPEG or TIFF Combine items into a single file if possible Combines all selected items into a single file that contains multiple pages This option is available only when the file type supports multiple pages such as multi page TIFF 16 8 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL Scan to OCR Word Processor Microsoft WordPad Scanner Setting Text for OCR Ad Modify Settings Word Processor Word Processor Microsoft WordPad X Link Settings To access Scan to OCR Configuration screen 7 Inthe Task Tray right click the Control Center amp icon and select Show to access the Brother Cont
176. key on your MFC such as Scan to File The Scan to File feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications Select which section you want by clicking on the appropriate tab Hardware Section Software Section Scan 17 3 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mail scan button from Outlook Express to Outlook by changing the application that is listed Scan to OCR Scan action Configuration Scan Settings Application Microsoft WordPad Link Preferences USING THE WINDOWS BASED BROTHER SMARTUICONTROLCENTER 17 4 Hardware Section Changing the Scan to Button Configuration When the SmartUI Control Center is displayed you can access the Hardware S
177. le into the MFC Remote Setup screen a You can use the Export and Import buttons to save and use several sets of settings for your MFC 18 2 USING MFC REMOTE SETUP Using PC FAX For Windows PC FAX sending The Brother PC FAX feature lets you send a file from your PC You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax A E PC FAX is available in Black amp White only E f you are using Windows XP or Windows 2000 Professional we recommend that you are logged on as an administrator USING PC FAX 19 1 Setting up user information a You can access the User Information from the FAX Sending dialog box by clicking fg See Sending a file as a PC FAX using the Facsimile style on page 19 14 Brother PC FAX Setup ixi User Information Sending Speed Dial Facsimile style only Name flommDoe S Company Intemational Spring Board Assoc Department U56 Phone Number e0s 5554212 0 Fax Number 08 5554212 0 E mait iDoe spingboadog S Address 1 123 Rose Hil Driver 0 Address 2 Potsvile nu 08888 1 From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setup The Brother PC FAX Setup dialog box will appe
178. leaning and test print replace the ink cartridge for the clogged color Perhaps the ink cartridge was in your MFC over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Caution Do NOT touch the print head Touching the print heads may cause permanent damage and may void the print head s warranty 23 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the ink volume You can check the ink that is left in the cartridge 1 Press Menu Set 5 3 2 Press to select the color you INK VOLUME want to check BLACK Press Menu Set The LCD shows the ink volume BLACK S EB Boot 3 Press Stop Exit TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 13 Packing and shipping the MFC Whenever you transport the MFC use the packaging that came with it If you do not pack the MFC properly you may void your warranty A WARNING Do NOT unplug the MFC after a print job until you hear the final click 1 Pull the scanner cover release lever and lift the scanner cover Scanner Cover Release Lever Scan
179. lect the destination E mail application program from the pull down list Custom button Sean Action Configuration Scan Settings Application Outlook Express Link Preferences Format J Folder e c Click on the Link Preferences button to configure the Send To E mail options You can select the File type and Quick Send E mail address list Send To Options Outlook Express Program Links Items are e mailed as file attachments Convert attachments to specified file type V Include icon on Send To bar USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 34 3 Select Scan Settings You can select the scanner settings from each of the Scan Type options for the Custom buttons You have the option to select Color Mode Resolution Paper Size and Brightness and Contrast settings Custom button Scan Action Configuration Scan Settings Color Mode Black amp White Resolution 100 Paper Size a4 210 x 297 mm Brightness Darken Lighten a T O o 100 Restore Defaults 17 35 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Using MFC Remote Setup For Windows MFC Remote Setup The MFC Remote Setup application lets you to set up your MFC by using the ease and speed of programming on your PC When you access this application the settings on your MFC will be downloaded to your PC and displayed on your computer screen If you
180. ling o z O Near Edge Print Paper Thickness Regular v Paper Source Feeder v 4 From application software such as PaperPort click File menu and select Print Click Print to start printing brother MFC xxx ii Ge Output Printer ance Copies PP S Pages All OQ From L To L Quality Normal vj Address Media Type Plain Paper v Color Mono fa k Color Mono Save Settings J Default J If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print Click the Option button to change Document and Printing Options cone Document j j gt BDE Photo Graphics Custom si C mer mep o Color Matching Custom Setting M Bi Directional Printing Default USING YOUR MFC WITH A MACINTOSH 21 3 Using the Brother Printer Driver with Your Apple Macintosh OS X 10 1 10 2 1 or greater Choosing page setup options From application software such as TextEdit click the File menu and select Page Setup Make sure MFC 4820C is selected in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK Settings Page Attributes ia Format for MFC XXX ia Brother MFL Pro Color Paper Size Letter ia 8 50 in x 11 00 in Orientation f gt fe Scale 100 f Cancel Ca Printing a document From application
181. lling 2 Output Paper Support Printed paper comes out here PhotoCapture Media Insert your Media Card into the appropriate slot Slot to print a digital photo 4 Telephone Handset For telephone calls 5 Paper Guide Press and slide it to fit the paper width 6 Paper Tray Load paper here 7 Paper Support Unfold to support paper 8 Document Cover Open to place the original on the scanner glass 9 Scanner Cover Open to install an ink cartridge or to remove jammed paper 10 Scanner Cover Release Pull to open the Scanner Cover Lever 11 Control Panel Use the keys and display to control the MFC INTRODUCTION 1 3 E Rear View 13 Telephone Line Jack 14 USB Interface 12 External Telephone Connector Line Jack 15 Handset Jack No Name Description 12 External Telephone Line Plug in the modular plug on the external Jack telephone line here 13 Telephone Line Jack Plug in the modular plug on the telephone line here 14 USB Interface Connector Connect the USB Cable here 15 Handset Jack Plug in the handset curled cord here E Internal View Document Cover Open 18 Document Cover 17 Document Guidelines 16 Scanner Glass 19 White Film No Name Description 16 Scanner Glass Put the original to be scanned here 17 Document Guidelines Use to center the original on the scanner glass 18 Document Cover Open to place the o
182. lt settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine Transmission Verification Report A listing of each transmission that shows its date time and number True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density User Settings A printed report that shows the current settings of your MFC GLOSSARY G 5 Specifications Product description The MFC 4820C is a 7in1 Multi Function Center Color Printer Color Copier Color Scanner Message Center Plain Paper Color Fax PhotoCapture Center and PC Fax Sending via your PC General Memory Capacity Paper Tray Printer Type Print Method LCD Liquid Crystal Display Operating Environment Best Print Quality Power Source Power Consumption Dimensions Weight S 1 SPECIFICATIONS 16MB Up to 100 Sheets 20 Ib Ink Jet Piezo with 75 x 4 nozzles 16 characters x 2 Lines Backlight 50 95 F 10 35 C 68 91 F 20 33 C 120V AC 50 60Hz USA and Canadian Version Only Standby under 9 7 watts Operating under 22 watts 15 7 inch 398 mm 10 1 inch 5 2 inch 255 5 mm 131 mm z H i 3 Is 13 7 inch 437 neh _ 18 5 inch 469 7 mm 18 3 Ib 8 3 kg with comp
183. ly being checked by the machine Your MFC must have enough memory for this feature to work 1 10 INTRODUCTION Connecting the MFC Connecting an External Telephone Your MFC is equipped with a handset that you can use as a regular phone However you can also connect a separate telephone or telephone answering device directly to your MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the back side of the MFC Whenever this phone or TAD is in use the LCD shows EXT TEL N USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax press Speaker Phone Connecting an External Telephone Answering Device TAD Sequence You may choose to connect an answering device However when you have an external TAD on the same telephone line as the MFC the TAD answers all calls and the MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions
184. mation for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your MFC 1 Press Menu Set 2 0 2 TEL SERVICE 2 Press to select DISPLAY 2 CELLERA Press Menu Set If the name was not received it will not be displayed 3 Press to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call 4 Press to return to the Caller ID listing OR Press Stop Exit Printing Caller ID List 1 2 Press Menu Set 2 0 2 TEL SERVICE Press CG to select 2 CALLER_ID PRINT REPORT Press Menu Set Press Fax Start After printing has finished press Stop Exit SETUP RECEIVE 5 14 d Setup Send How to Dial There are three ways to dial Manual Dialing Press all of the digits of the phone or fax number Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 1 Search Speed Dial A A gt m two digit number Search You can search for names you have stored in the Speed Dial memory Press Search Speed Dial and navigation key to search See Storing Speed Dial numbers on page 7 1 To search numerically Search Speed Dial pe Aa To search alphabetically 6 1 SETUP SEND How to
185. n in the Scan dialog box This time only the selected area of the original will appear in the PaperPort window or your software application window HOW TO SCAN USING WINDOWS 15 13 Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions higher than 1200dpi To run the utility You can run the utility by selecting the Scanner Utility located in the Start Programs Brother Brother MFL Pro Suite menu Scanning at resolutions greater than 1200dpi may cause problems with some scanning applications 15 14 HOW TO SCAN USING WINDOWS Using the scan key You can use the Scan to key on the control panel to scan originals into your word processing graphics or E mail applications or your computer folder The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your computer O If you are using a Macintosh computer the Scan to key will work only for Scan to Card For Scan to E mail Scan to Image Scan to OCR and Scan to File only Before you can use the Scan to key on the control panel you must have connected the MFC to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan to key make sure the Brother Control Center application is running on your computer For details about how to configure the Brother Control Center buttons to launch the applicat
186. n will appear Scan to File Scan Action Configuration Scan Settings Application Format PaperPort Image Item max Folder PaperPort C Other Folder fc Documents and SettingstAdministratorMy Documents M Browse Select the file type for the saved image by selecting from the Format pull douwn list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button 17 7 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scan To Image SmartUI Hardware Section Software Section Hardware Buttons Scan To E mail Scan To File Scan To OCR Brother MFC XXXX To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application Scan to Image Scan Action Configuration Scan Settings Application MEE X Aa Microsoft WordPad Notepad Outlook Express v Format Folder e c USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 17 8 To change the default setting of the scan click on the Scan Settings tab Scan to Image Scan Action Configuration Scan Settings Color Made 24 bit Color Resolution 200 PeperSize etter 8 5 x11 in Brightness
187. nd note click the Cover Page On check box A You can also click the H icon to create or edit a cover page 6 When you are ready to send your fax click the Send a icon 7 f you wish to cancel the fax click the Cancel lp icon 19 16 USING PC FAX Using the PhotoCapture Center from your PC For Windows Introduction For Windows 2000 users to access the PhotoCapture Center features from your PC you must first install a Windows 2000 update Please see the Quick Setup Guide for installation instructions 1 Insert a SmartMedia CompactFlash or Memory Stick card into your MFC ea If two or three media cards are inserted at the same time the PhotoCapture Center will read only the card that was put in first To have access to another card you must first take out all the cards and then put in the media card you wish to access 2 In Windows Explorer on your PC double click the Removable Disk icon The files and folders that are on the media card will appear on your PC screen If you are using Windows XP and you create a name for the volume label of the media card the name will appear instead of Removable Disk 3 You can edit the file and save it to another drive on your PC 4 object s Disk Free space 69 9 MB arene Siwy computer USING THE PHOTOCAPTURE CENTER FROM YOURPC 20 1 When you take out a media card do the following to keep
188. nd time You can select the paper size and orientation in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software USING THE MFC ASA PRINTER 13 2 Simultaneous printing and faxing Your MFC can print from your computer while sending or receiving a fax or while scanning a document into the computer Fax sending will not be stopped during PC printing Clearing data from the memory If the LCD shows DATA REMAINS you can clear the data that is left in the printer memory by pressing Stop Exit Checking the Print Quality If you want to check the print quality and find out how to improve it See How to improve print quality on page 23 9 13 3 USING THE MFC AS A PRINTER Printer driver settings Windows Only Printer driver settings You can change the following printer settings when you print from your computer Media Type Quality Speed Page Layout Near Edge Print Color Matching Halftone Color Enhancement True2Life Scaling Watermark Print Date amp Time Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software Select Brother MFC 4820C USB Printer as your printer and click Properties The Brother MFC 4820C USB Printer dialog box will ap
189. nding a fax automatically and the line is busy the MFC will automatically redial one time five minutes after the transmission Tone or Pulse If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 7 Lift the handset 2 Press Any digits dialed after this will send tone signals 3 When you hang up the MFC will return to the Pulse dialing service 7 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Telephone Voice Operation You can use MFC to make voice telephone calls by dialing manually or by using Search or Speed Dial memory You can use the handset to make and receive calls See How to Dial on page 7 6 When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored How to Dial There are three ways to dial Manual Dialing Pressing all of the digits of the phone or fax number Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 1 Search Speed Dial AD gt A m two digit number AUTO DIAL NUMBERS AND DIALING OPTIONS 7 6 Search You can search for names you have stored in the Speed Dial memory Press Search Speed Dial and navigation key to search See Storing Speed Dial numbers on page 7 1 Search
190. ne 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by x 3 Your machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice amp Fax messages No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five brother Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA
191. near appliances that use water in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Choosing a Location Place your MFC on a flat stable surface that is free of vibration and shocks such as a desk Put the MFC near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C viii Caution Avoid placing your MFC in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Quick Reference Guide Sending Black amp White Faxes Automatic Transmission Sending a fax 1 Place the original face down on the scanner glass 2 Enter the fax number using the dial pad Speed Dial or Search 3 Press Fax Start The MFC starts scanning the first page 4 Press 2 to begin dialing 5 Press Stop
192. ner Cover 2 Remove all the ink cartridges and attach the protective cartridge covers See Replacing the ink cartridges on page 23 18 S If you are not able to find the protective cartridges do NOT remove the ink cartridges before shipping It is essential that the MFC be shipped with either the shipping cover or the ink cartridges in position Shipping without them will cause damage to your MFC and may void your warranty 23 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE SG ONOGA Remove the paper tray from the MFC Unplug the handset and disconnect the curled cord Unplug the MFC from the telephone wall jack phone socket Unplug the MFC from the AC power outlet Unplug the USB cable from the MFC Remove the telephone line cord and put all the parts in their original packaging or protective wrapping Wrap the MFC in the plastic bag TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 15 10 Place the MFC in the original box with the original packaging 11 Pack the attachable parts and printed materials in the box DO NOT pack the used ink cartridges ss Se If you are returning the MFC to Brother as part of the Brother Exchange Service pack only the MFC Keep all the attachable parts and printed materials to use with your Exchange machine 12 Close the box 23 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine maintenance Cleaning the scanner Lift the document cover Clean the scanner glass
193. ner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES
194. next page on the scanner glass Press Menu Set 8 The MFC starts scanning and returns to Step 6 Repeat Step 6 and 7 for each additional page If Real Time Transmission is set to OFF your original will be waiting in memory until polled This information is available for retrieval by any other fax machine unless it is deleted from the memory See Canceling a scheduled job on page 6 10 SETUP SEND 6 16 Auto Dial numbers and Dialing options Storing numbers for easy dialing You can set up your MFC to do two types of easy dialing Speed Dial and Groups for Broadcasting faxes A If you lose electrical power the auto dial numbers that are in the memory will not be lost Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the two digit number and Fax Start The MFC can store 80 Speed Dial numbers A USA Only Speed Dial number 01 has been programmed for the Brother fax back system You can change it if you want to 1 Press Menu Set 2 3 1 SET AUTO DIAL 1 SPEED DIAL 2 Use the dial pad to enter a two digit Speed Dial number 01 80 For example press 0 5 Press Menu Set 3 Enter the number up to 20 digits SPEED DIAL Press Menu Set 05 _ 4 Use the dial pad to enter the name SPEED DIAL up to 15 characters NAME _ Press Menu Set You can use
195. ng distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order that you entered it as soon as you press Fax Start See Storing Speed Dial numbers on page 7 1 For example you can store 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Fax Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the dialing pad If you must wait for another dial tone or signal at any point in the dialing sequence store a pause there in the number by pressing Redial Pause Each key press adds a 3 5 second delay AUTO DIAL NUMBERS AND DIALING OPTIONS 7 4 Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Any time you want to make a second call to the last number dialed press Redial Pause to save time If you re se
196. ning the document Scanning a whole page 1 Place the original face down on the scanner glass 2 Adjust the following settings if required in the Scanner window E Scan Image Type Resolution Scan Type Brightness Contrast E Document Size gy Alter you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required when you want to crop an image when scanning See Settings in the Scanner window on page 15 6 3 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window HOW TO SCAN USING WINDOWS 15 3 PreScanning to crop a portion you want to scan The Pre Scan button is used to preview an image for cropping any unwanted areas from the image When you are satisfied with the preview click the Start button in the scanner window to scan the image 1 Place the original face down on the scanner glass Scanning area Defaut PONE fue 2 Select the settings for Image Type Resolution Scan Type Brightness Contrast and Document Size as needed 3 Inthe TWAIN_32 Brother MFL Pro Scanner Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area 15 4 HOW TO SCAN USING WINDOWS 4 Select the portion you want to scan by clicking the left mouse button and dragging it Scanning ar
197. nk cartridges checking ink volume 23 13 replacing eeeeeeeeeeeeeees 23 18 interface specification S 4 jacks convert to RJ11 jack 1 14 EXT jack external telephone 1 11 TAD answering machine aN coche oe Peta icant 1 11 triplex adapter 1 14 e ETE E EPEE 1 6 3 1 Macintosh G3 G4 or iMac or IBOOK ccna 21 1 maintenance routine 23 17 manual receive re 5 1 transmission s s s 6 3 Manual Dialing 7 7 Memory Storage 3 1 Menu mode 00cceeeeees 3 1 Message Center mode 9 1 erasing messages 9 5 playing voice messages 9 4 printing faxes from memory E a 5 8 9 4 recording a conversation 9 7 recording FAX TEL announcement F T OGM a e wage eeeitues 9 7 recording outgoing message MSG CTR OGM 9 2 setting Up 9 1 9 3 TOll Saver oo eeeeeeees 5 3 multi line connections PBX Meee ato E aad 1 17 Near Edge Pint 222 free cdace renee dewate iaee 14 6 Options key copying Brightness 0 11 8 Paper Size 0 005 11 8 Paper Type c000 11 7 OUT OF AREA 5 13 Outgoing Message MSG CTR OGM eect ee ae ade 9 2 Paging ria haeie 8 2 8 3 programming your pager NUMD EF ou cece eeeeeeeeeeeeeees 8 2 Papen ni To ces 2 1 S 2 INDEX l 3 capacity ee eeeeeeeeeeee seers 2 2 SIZE anei teed 4 2 TYPE oi
198. ns to Step 7 Repeat Step 7 and 8 for each additional page The number of pages you can scan into the memory depends on the amount of data that is printed on each page SETUP SEND 6 14 Delayed Batch Transmission Not available for color faxes Before sending the delayed faxes your MFC will economize by sorting all the documents in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax 1 2 3 Press Menu Set 2 2 4 Press to select ON or OFF 4 BATCH TX Press Menu Set Press Stop Exit Setting up Polled Transmission Not available for color faxes Polled Transmission is when you set up your MFC to wait with an original so another fax machine can retrieve it 1 Place the original that is going to be SETUP SEND retrieved face down on the scanner glass Press Menu Set 2 2 6 Press to choose ON or OFF Press Menu Set Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to step 5 Press Fax Start To send a single page NEXT PAGE press 2 or press Fax Start again 1 YES 2 NO DIAL The MFC starts sending the original OR To send more than one page press 1 and go to Step 7 6 15 SETUP SEND 7 Place the
199. ntrast and Size in the Scanner Setup dialog box 5 Click Start This time only the cropped area of the original will appear in the Scanning Area 6 In your editing software you can refine the image USING YOUR MFC WITH A MACINTOSH 21 13 Settings in the Scanner window Image Resolution From the Resolution pop up menu choose the scanning resolution Higher resolutions use more memory and transfer time but produce a finer scanned image l Brother MFLPro Scanner 100x 100 dpi _ Image 150 x 150 dpi _ 21 0 Scanning Area _ Resolution 200x200dpi ES fT 300 x 300 dpi 297 A ColorType 400x400 dpi Scanning re 600 x 600 dpi 3 1200 x 1200 dpi Width 2400 x 2400 dpi 4800 x 4800 dpi Length 9600 x 9600 dpi Unit mm inch 21 14 USING YOUR MFC WITH A MACINTOSH Color Type Black amp White Set the image Type to Black and White for text or line art For photographic images set the image type to Gray Error diffusion or True Gray Gray Error Diffusion is used for documents with photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots True Gray is used for documents with photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory
200. nu Set OR To change the file name go to Step 7 If you selected CHANGE F 1 CHANGE LE NAME press 1 to select Use the dial pad to enter the file name Press Menu Set You can only change the first 6 digits Press to select START SCANNING Press Menu Set A When the MFC has finished scanning the page the LCD shows Place the next page to be scanned and then press Menu Set OR Press Scan to to exit NG NEXT PRESS S ET END PRESS SCAN Changing the default color file format 1 2 3 Press Menu Set 4 6 Press to select PDF or JPEG Press Menu Set Press Stop Exit PHOTOCAP TURE 6 SCAN TO CARD HOW TO SCAN USING WINDOWS 15 19 Using ScanSoft PaperPort and TextBridge OCR ScanSoft PaperPort for Brother is a document management application You will use PaperPort to view scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See Documentation for Multi Function Link Pro on the CD ROM PaperPort DES Ele Edit View Item Tools Help Samples 5 items The complete ScanSoft PaperPort Users Guide including S
201. numbers to one large Group See Storing Speed Dial numbers on page 7 1 and Broadcasting Not available for color faxes on page 6 11 1 Press Menu Set 2 3 2 SET AUTO DIAT 2 SETUP GROUPS 2 Use the dial pad to enter the SETUP GROUPS two digit Speed Dial number where SPEED DIAL you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group SETUP GROUPS number SETUP GROUP G01 Press Menu Set For example press 1 for Group 1 g The Group number must be between 1 and 6 4 To include Speed Dial numbers in SETUP GROUPS the Group press them as follows GO1 05 09 For example for Speed Dial numbers 05 and 09 Press Search Speed Dial 05 Search Speed Dial 09 The LCD shows 05 09 5 Press MenulSet to accept the Speed Dial numbers for this Group 6 Use the dial pad and the chart on page SETUP GROUPS 4 3 to enter a name for the Group NAME Press Menu Set For example type NEW CLIENTS 7 Press Stop Exit p ou can print a list of all the Speed Dial numbers See Printing reports on page 10 1 7 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Dialing options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes or lo
202. o m Facsimile style brother Cover Page On P Speed Dial OB 8 tegecetece ggg I Pause OQ Oi redial R 8 W clear 5 I address Book M 0 a stop a 7 start a 19 4 USING PC FAX Speed Dial setup From the Brother PC FAX Setup dialog box click the Speed Dial tab To use this feature you must select the Facsimile Style user interface Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style onl Address Book Speed Dial 908 555 908 555 123 N 2 John Roller 308 704 2 908 704 231 L L L O LI UO 4 You can register a Member or Group on each of the ten Speed Dial buttons To register an address in a Speed Dial button 1 Click the Speed Dial button you want to program 2 Click the Member or Group you want to store on the Speed Dial button 3 Click Add gt gt to save it To clear a Speed Dial button 1 Click the Speed Dial button you want to clear 2 Click Clear to erase it USING PC FAX 19 5 The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address Book dialog box will appear a Brother Address Book x File Edit Help fea Zw me John Roller 19 6 USING PC FAX Setting up a Member in the Address Book In the Brother Address Book dialog box you can add edit and delete stored information of Members and Groups 1 Inthe Address Book
203. ob or if more than one page has been scanned press Fax Start to send the portion that is in the memory 1 Place the original face down on the scanner glass 2 Enter a number using Speed Dial a Group number Search or the dial pad Example Group number 3 Press Menu Set You will be asked to press the next number 6 11 SETUP SEND CN OQ A Enter the next number Example Speed Dial number Press Menu Set Enter another fax number Example Manual dialing using the dial pad Press Fax Start To send a single page NEXT PAGE press 2 or press Fax Start again 1 YES 2 NO DI The MFC starts sending the original OR To send more than one page press 1 and go to Step 9 Place the next page on the scanner glass Press Menu Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page SETUP SEND 6 12 Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off 1 2 3 4 NOO Place the original face down on the SETUP SEND scanner glass 7 OVERSEAS MODE Press Menu Set 2 2 7 Press to select ON or OFF Press Menu Set Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have
204. oft WordPad gt Link Settings USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 3 Scan to key operations Scan to File Lets you to scan directly to a file on your computer You can change the file type and directory for the document you are scanning Scan to E maiHLets you scan a picture or text document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment Scan OCR Word Processor Lets you to scan a text document run ScanSoft TextBridge OCR and insert the text original not a graphic image into a word processing file You can choose the word processing application such as Word Pad MS Word Word Perfect and so on Scan Image Lets you to scan an image directly into any graphic viewer editor application You can choose the graphics application such as Microsoft Paint or Corel PhotoPaint 16 4 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL Scan to File Scan To File m Scanner Setting Photos High Quality v Modify Settings m Destination Folder PaperPort Folder C Other Folder File PaperPort je ltem max Folder D My Documents My PaperPort Documents Browse To access Scan to File Configuration screen 1 Inthe Task Tray right click the Control Center amp icon and select Show to access the Brother Control Center window 2 Rig
205. ompany s Distinctive Ring service The new phone number on your line can just receive faxes a You must pay for your telephone company s Distinctive Ring service before you program the MFC to work with it SETUP RECEIVE 5 10 Do you have Voice Mail If you have Voice Mail on the phone line that you will install your new MFC on there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls However this Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the MFC can work together without any problems If each one has a separate phone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they give you This is so your MFC can recognize its incoming calls g You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered The ring patterns below are supported by your Brother MFC Register the one your telephone company gives you Ring Pattern Rings 1 lon
206. on paper or into the memory i while the MFC is copying 11 1 MAKING COPIES Single or multiple copies You can make multiple copies using the scanner glass Multiple copies will be stacked all copies of page 1 then all copies of page 2 and so on Use the Copy Options key to choose more settings See Using Copy Options key Temporary Settings on page 11 3 1 Lift the Document Cover Originals are Face Down on the Scanner Glass 2 Using the document guidelines on the left center the original face down on the scanner glass and close the document cover 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Black Copy or Color Copy The MFC will start scanning the original Out of memory message If the memory becomes full before you are OUT OF MEMORY making copies the LCD will show this PLAIN NORMAL message If the OUT OF MEMORY message appears press Stop Exit to cancel You will need to clear some jobs from the memory before you can continue To gain extra memory you can erase fax and voice messages See To erase messages all at once on page 9 5 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 8 When you get an OUT OF MEMORY message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 MAKING COPIES 11 2 Using Copy Options key Temp
207. onents Print media Paper Input Paper Output Copy Color Mono Copy Speed Enlarge Reduce Resolution Paper Tray E Paper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes H Paper size Letter Legal A5 Executive envelopes commercial No 10 DL C5 Post card Index card Width 3 2 8 5 89 216 mm Height 5 0 14 127 356 mm For more details see Paper Specifications for Paper Tray on page 2 2 E Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Up to 30 sheets of plain paper Face up print delivery to the output paper support To prevent smearing the ink we recommend removing printed pages from the output paper support immediately after they exit the MFC Color Mono Mono Up to 10 pages minute Letter paper Color Up to 6 pages minute Letter paper Does not include the time it takes to feed the paper 25 to 400 in increments of 1 Print Max 1200 x 1200 dpi Scan Max 600 x 600 dpi Photo Capture Center Available Media File Extension Number of Files Folder CompactFlash Microdrive is not compatible Compact I O card such as Compact LAN card and Compact Modem card are not available SmartMedia 3 3V Not available for use with ID Memory Stick Not available for music data with MagicGate JPEG Progressive JPEG format is not available Up to 999 files in the media card File must be in the
208. op Exit R to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 1 GENERAL 6 AUTO ON Changes for Daylight 4 9 SETUP DAYLIGHT OFF Savings Time Continued automatically 7 LCD ununu Adjusts the contrast of 4 10 CONTRAST ee ae LCD eenoot mmooo moooo 8 TONE PULSE TONE Selects the dialing 4 10 PULSE mode 9 LOCAL ENGLISH Allows you to change See LANGUAGE FRENCH the LCD Language for French Canada Only your country User s Guide 2 FAX TEL 1 SETUP 1 RECEIVE FAX ONLY You can choose the 5 2 RECEIVE MODE FAX TEL receive mode that best MANUAL suits your needs 2 RING DELAY RING 04 Sets the number of 5 3 DELAY 03 rings before the MFC 02 answers in FAX or 01 FAX TEL mode 00 TOLL ON MFC rings two extra 5 3 SAVER OFF times if there are no messages to get so you can hang up and not pay for the call 3 F T RING 70 SEC Sets the 5 4 TIME 40 SEC pseudo double ring 30 SEC time in FAX TEL 20 SEC mode The factory settings are shown in Bold ON SCREEN PROGRAMMING 3 4 Press the Menu numbers ex Press 1 1 for i Paper Type OR qj gt Menu Set Menu Set Stop Exit oR to to CR select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 2 FAX TEL 1 SETUP 4 EASY ON Receives fax 5 5 Continued RECEIVE RECEIVE SEMI messages without Continued OFF
209. or glossy paper remove each sheet immediately to prevent smudging or paper jams 4 1 INITIAL SETUP Setting the Paper Size You can use three sizes of paper for printing your faxes and copies A4 letter and legal When you change the type of paper you load in the MFC you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page 1 Press Menu Set 1 2 GENERAL SETUP 2 Press G to select LETTER LEGAL 2 PAPER SIZE or A4 Press Menu Set 3 Press Stop Exit For PhotoCapture Center and Copy Options you can also change the paper size to post card size 4 x 6 for the next copy or printout only See Paper Size on page 11 8 and Paper and Print Size on page 12 9 Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send If there is a power failure you may have to reset the date and time All other settings will not be affected 1 Press Menu Set 1 3 GENERAL SETUP 3 DATE TIME 2 Enter the last two digits of the year DATE TIME Press Menu Set YEAR 20XX 3 Enter two digits for the month DATE TIME Press Menu Set MONTH XX For example enter 09 for September or 10 for October 4 Enter two digits for the day DATE TIME Press Menu Set Sava For example enter 06 ME 5 Enter the time in 24 Hour format DATE T Press Menu Set TIME XX XX For example ent
210. orary Settings When you want to change the settings only for the next copy use the Copy Options key Search Speed Dial Copy Options Key ee Volume Menu Set Stop Exit You can use different combinations For example if you want to copy a photograph on glossy paper with best print quality press Copy Options to select BEST in the Quality setting and GLOSSY in the Paper Type setting 11 3 MAKING COPIES Press Menu Selections Options Factory Page Cop Setting Beene t i select Menu Set select Menu Set NO OF COPIES 01 NO OF COPIES 01 01 01 99 QUALITY FAST NORMAL BEST NORMAL 11 5 ENLARGE REDUCE 25 50 100 11 6 78 94 A4 gt LTR 1003 104 EXE gt LTR 150 2003 4003 ZOOM PAPER TYPE PLAIN INK JET PLAIN 11 7 GLOSSY 4 COLOR or 3 COLOR TRANSPARENCY PAPER SIZE LETTER LEGAL A4 LETTER 11 8 4 W X6 H BRIGHTNESS ununu anuon 11 8 PAGE LAYOUT OFF 1 IN 1 OFF 11 9 2 IN 1 4 IN 1 1 IN 1 POSTER After you finish choosing settings using PRESS COPY OR the Copy Options key the LCD shows T J FOR NEXT OPT Press to select more settings OR Press Black Copy or Color Copy if you re finished choosing settings These settings are temporary and the MFC returns to its default settings 60 seconds after it finishes copying If you want to reuse these temporary settings you must start copying the next
211. original on the scanner glass before the 60 seconds expire MAKING COPIES 11 4 No of Copies 1 Place the original face down on the scanner glass 2 Press Copy Options and to SELECT 7 1 6 SET selectNO OF COPIES 01 NO OF COPIES 01 3 Press the number of copies using the dial pad Press Menu Set 4 To start copying now press Black Copy or Color Copy OR Press for more settings Quality 1 Place the original face down on the scanner glass 2 Press Copy Options and to QUALITY select QUALITY NORMAL Press Menu Set 3 Press to select NORMAL FAST or BEST Press Menu Set 4 Tostart copying now press Black Copy or Color Copy OR Press G for more settings NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed FAST Fast copy speed and lowest ink consumption Use FAST to save time documents to be proof read large documents or many copies BEST Use this mode to copy precise images such as photographs BEST uses the highest resolution and slowest speed 11 5 MAKING COPIES Enlarge Reduce You can select the following enlargement or reduction ratios ZOOM allows you to enter a ratio from 25 to 400 Press Copy Options 100 94 A4 gt LTR as 78 50 and 25 ZOOM to select 400 ENLARGE REDUCE 200 150 104 EXE LTR
212. ort PaperPort 8 0 uses the same OCR engine that is in ScanSoft s TextBridge Pro Millennium product Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application The OCR Settings window will appear I Auto orient page IV Single column output Cancel Select your setting and click OK E Auto orient page Click this check box to automatically rotate pages so that the text is upright E Single column output Click this check box if you want to remove columns from multi column documents so that converted text appears in a one column format 16 10 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL Scan Image Microsoft Paint Photos High Quality w Scanner Setting Modifv Settings Target Application Application Microsft Paint d Custom Link Settings To access Scan to Image Configuration screen 1 in the Task Tray right click the Control Center icon and select Show to access the Brother Control Center window 2 Right click the graphic application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button Scanner Settings From the pull down list select the scanning mode that is approp
213. ort beeps which tells you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a command The MFC will beep three times if you enter an invalid command 5 Press 90 to reset the MFC when you ve finished 6 Hang up If your MFC is set to MANUAL mode and you want to use the remote retrieval features you can access your MFC by waiting about 2 minutes after it starts ringing and then entering the Remote Access Code within 30 seconds 8 5 REMOTE FAX OPTIONS Remote commands Follow the commands below to access features when you are away from the MFC When you call the MFC and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details 91 Playing Voice Messages After one long beep the MFC plays the ICM 1 Skip to back Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip next While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there is no voice message to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 MSG CTR OGM
214. ou iiiar 4 1 PaperPort ACCESSING seess 15 2 eXpOorting ceeeeeeeee 15 24 importing 00 15 23 uninstall aaaeeeaa 15 24 PC FAX For Windows 19 1 sending address book 19 6 cover page eee 19 12 facsimile style 19 14 QNOU Ps 288 caveae ln aavies 19 8 setting Up 0 19 12 simple style 19 15 phone line connections n s 1 13 difficulties cee 23 7 multi line PBX 1 17 roll over lines 2 1 14 two line phone system 1 14 PhotoCapture Center CompactFlash 12 1 DPOF printing 12 14 Memory Stick 0 12 1 Printing images 12 6 Printing Index 2 12 5 SmartMedia 12 1 specifications S 2 Polling receiving ssssssesesereeeeeee 5 9 Sending ceceeeeeeee eee 6 15 sequential receiving 5 9 power talur Enee 3 1 print ANCA a aA ds 2 4 difficulty a se 23 6 fax from Memory 5 8 l 4 INDEX Improving quality 23 9 JAMS 84 ceetioeeviiees tere 23 3 Media is deetsnctansgtegeteeeetieenand S 2 resolution sessen S 4 specifications S 4 Quality key copying Aae e rameters 11 3 11 5 Receive mode EXTERNAL TAD 5 1 FAX ONLY iroda 5 1 PAX TE L orio araa 5 1 MANUAL oaii 5 1 Redial Pause n 6 7 reducing COPIES eeinetan is
215. pear The way you access the printer driver settings depends on your operating system and software applications A The screens shown in this section are from Windows 98 Second Edition The screens on your Computer may vary depending on your Windows Operating System PRINTER DRIVER SETTINGS 14 1 Basic tab Brother MFC 4820C USB Printer on BRUSB Properties Basic Advanced Support ti E Z Duality C SFine 1 C Fine C Ch 2 p Normal seid ae F Fast os Baper Size Letter ie Letter 81x11 in Page Layout Normal 7 Border Line None z oe Orientation Portrait i 2 iy C Landscape 1 gA gt Copies gre ot x r r aai Order Bea mo T Near Edge Brint _ nee eo MFC will stop permen print poaa tipne when one or more of the ink cartridges are er 3 1 Select the Media Type and Quality 2 Select the Paper Size Page Layout Border Line if any Orientation number of Copies the page order and Near Edge Print 3 Click the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button This area shows the current settings of Quality Paper Size Page Layout Orientation Collate Reverse Order Near Edge Print and Color Grayscale 14 2 PRINTER DRIVER SETTINGS Media Type To achieve the best print results the media being printed on should be selected in the driver The MFC changes t
216. pi Yes Yes Yes 1200 x1200 dpi Yes No Yes 2400 x 2400 dpi Yes No Yes 4800 x 4800 dpi Yes No Yes 9600 x 9600 dpi Yes No Yes 15 6 HOWTO SCAN USING WINDOWS Scan Type Black amp White Setthe Scan Type to Black amp White for text or line art Gray Scale Set the Scan Type to Gray or True Gray for photographic images Colors Set either 256 Color which scans up to 256 colors or 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color Brightness Adjust this settings 50 to 50 to obtain the best image The default value is 0 representing an average You can set the level by dragging the slide bar to the right or left to lighten or darken the image You can also type a value in the box for the setting If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again It is only a available when Black amp White or Grey is selected Contrast This setting is adjustable only when you have selected one of the gray scale settings It is not available when Black amp White and Color settings are selected as the Scan Type You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasi
217. pressing the Fax Start key 5 REMOTE ON You can answer all 5 8 CODE 51 51 calls at an extension OFF or external phone and use codes to turn the MFC on or off You can personalize these codes 6 AUTO ON Reduces the size of 5 6 REDUCTION OFF the incoming faxes 7 POLLING RX ON Sets up your MFC to 5 9 OFF poll another fax machine 2 SETUP SEND 1 CONTRAST AUTO Changes the 6 5 S LIGHT lightness or darkness S DARK of faxes you send 2 FAX STANDARD Sets the default 6 6 RESOLUTION FINE resolution for S FINE outgoing faxes PHOTO COLOR STD COLOR FINE 3 DELAYED Sets the time of day 6 14 FAX that the delayed faxes will be sent 4 BATCH TX ON Combines delayed 6 15 OFF faxes to the same fax number at the same time of day in one transmission 5 REAL TIME OFF You can send a fax 6 9 TX ON without using the NEXT FAX memory ONLY The factory settings are shown in Bold 3 5 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for i Paper Type i OR J pe pe en Menu Set Menu Set i Stop Exit cK to to select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 2 FAX TEL 2 SETUP SEND 6 POLLED TX ON Sets up your MFC 6 15 Continued Continued OFF with a document to be retrieved by another fax machine 7 0VERSEAS ON Adjusts for overseas 6 13 MODE OFF transmissions which can some
218. problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR
219. r Plain Paper Inkjet Paper Weight 17 to 32 Ib 64 to 120 g m Glossy Paper Up to 40 Ib 150 g m Post card Up to 45 Ib 170 g m Index card Up to 32 Ib 120 g m Thickness Plain Paper Inkjet Paper 0 003 to 0 006 in 0 08 to 0 15 mm Glossy Paper Up to 0 007 in 0 18 mm Envelopes Up to 0 02 in 0 52mm Post card Up to 0 009 in 0 23 mm Index card Up to 0 006 in 0 15 mm PAPER 2 2 Paper capacity of the Output Paper Support Output Paper Up to 30 sheets of 20 Ib 80 g m Support Transparencies and glossy paper must be picked up from the output paper support one page at a time to avoid smudging S Do not use paper or envelopes E that are damaged curled wrinkled or irregularly shaped 0 08 in or longer 0 08 in or longer 0 08 in or longer E that are extremely shiny or highly textured E that were previously printed by a printer E that cannot be arranged uniformly when stacked E that are made with a short grain Do not use envelopes E that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased E a E that are preprinted on the inside 2 3 PAPER Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet
220. r glass Press Menu Set The MFC starts scanning and then returns to Step 4 Repeat Steps 4 and 5 for each additional page You can repeat Steps 1 to 5 for the next fax Your MFC normally uses Dual Access However to send a color fax the MFC will send the original in real time even if Real Time TX is OFF The number of pages you can scan into the memory will vary depending on the data that is printed on them SETUP SEND 6 8 Real Time Transmission When you are sending a fax the MFC will scan the originals into the memory before sending Then as soon as the phone line is free the MFC will start dialing and sending If the memory becomes full the MFC will send the original in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important original immediately without waiting for memory transmission If you want to fax multiple pages use Dual Access See Dual Access Not available for color faxes on page 6 8 You can set REAL TIME Tx to ON for all documents or only for the next fax 1 Place the original face down on the scanner glass 2 Press Menu Set 2 2 5 3 To change the default setting press to select ON or OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press to select NEXT FAX ONLY Press Menu Set 4 Press to select ON or OFF Press Menu Set 5 Press 1 if you want to choose more OTHER SETTINGS
221. r be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes USA only Do not place anything in front of the MFC that will block received faxes Do not place anything in the path of received faxes Wait until pages have exited the MFC before picking them up 22 5 IMPORTANT INFORMATION 14 15 16 17 Never push objects of any kind
222. r fax machine complete the steps described on page 4 3 4 5 INITIAL SETUP Setting the Ring Volume 1 Press Menu Set 1 5 1 2 Press to select 2a OFF LOW MED or HIGH Press Menu Set 3 Press Stop Exit OR You can adjust the ring volume when your MFC is idle not being used You can turn the ring OFF or you can select the ring volume level Press to adjust the volume level Every time you press a key the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default original setting is LOW When the beeper is on the MFC beeps every time you press a key or make a mistake and when a fax is being sent or received 1 Press Menu Set 1 5 2 VOLUME LOW MED HIGH or OFF 2 BEEPER 2 Press Q to select your option 3 When the LCD shows the option you want 4 Press Menu Set Press Stop Exit INITIAL SETUP 4 6 Setting the Speaker Volume You can adjust the speaker volume 1 Press Menu Set 1 5 3 TOLUME 2 Press to select 3 SPEAKER OFF LOW MED or HIGH Press Menu Set 3 Press Stop Exit OR You can adjust the speaker volume by pressing Speaker Phone and to select a speaker volume level Press to adjust the volume level The LCD shows the setting you are choosing Each key press changes the volume to the next
223. ress Book 19 7 Setting up a Group for Broadcasting eee 19 8 Editing Member information 19 9 Deleting a Member or Group sssr 19 9 Exporting the Address Book eects 19 9 Importing to the Address Book sses 19 11 Setting up a Cover Page ccceesieeeeeesteeeerenaes 19 12 You can enter information in each field 0 19 13 Sending a file as a PC FAX using the Facsimile style 0 eee eee eee eeeeeee 19 14 Redial ccatsis seeehectecsaauedthine raceccteecandactievead ndegeeete sities 19 15 Sending a file as a PC FAX using the Simple style 0 0 eeeeeeeeeeeeeeeeeeeeteeeeeeeenaeees 19 15 Using the PhotoCapture Center from your PC 20 1 MNMOGCUCUON asi ola deen aia dane 20 1 Using ArcSoft PhotoPrinter 4 ccccccsecseeeeneeee 20 3 Overview of basic St PS cccceeceeeeeeeeeseeceeeeeeeeeeeees 20 3 Using your MFC with a MacintoSh cccseseeeeeeees 21 1 Setting up your USB equipped Apple Macintosh G3 G4 or iMac or iBook with Mac OS 8 6 9 2 or Mac OS X 10 1 10 2 1 or greater 21 1 Using the Brother printer driver with your Apple Macintosh OS 8 6 9 2 ccccscccsscsccscsssseseeseeseseeseees 21 2 Using the Brother Printer Driver with Your Apple Macintosh OS X 10 1 10 2 1 or greater 21 4 Choosing page setup options cccceceeteeeeee 21 4 Printing a COCUMENT eee eeeeteeeeee
224. riate for the type of file Text for OCR Photos Photos High Quality Photos Quick Scan or Custom To change any of the settings for this mode click Modify Settings Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 11 Using the Windows Based Brother SmartUI Control Center For Windows XP Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer The Brother Control Center provides four categories of operations 1 Scan directly to a file E mail word processor or graphics application of your choice Enhanced copy functions PC Faxing using the Brother PC Fax software Custom buttons allow you to configure a button to meet you own application requirements AON SmartUI Hardware Section Software Section Scan Copy Scan To File I Copy one to one eye Outlook Express Scan To File Brother PC FAX Custom Microsoft Scan To File WordPad wW Microsoft Pa
225. riginal on the scanner glass 19 White Film Clean it for good quality copying and scanning 1 4 INTRODUCTION E Internal View Scanner Cover Open 20 Machine Window No Name Description 20 Machine Window Use to remove small paper jammed inside the MFC without pulling the tube 21 Scanner Cover Open to install ink cartridges or remove jammed paper 22 Tube These tubes transfer the ink to the print heads Pulling the tube can cause damage to the MFC 23 Ink Cartridge Cover Open to install the ink cartridges INTRODUCTION 1 5 MFC 4820C control panel overview eee reece reece ese Speaker Redial 5 Phone Hold Pause Message Center Keys On Off Let s you activate the Message Center and blinks if you did not play your voice messages Play Record Lets you listen to voice messages stored in memory Also lets you record telephone calls Erase Lets you delete voice messages all fax messages or all messages Liquid Crystal Display LCD Displays messages on the screen to help you to set up and use your MFC 1 6 INTRODUCTION 0200000000000 05000 we ry ry Paper Type Copy Quality 00000000000000000000 Menu Set Stop Exit 0 00000000000000000000000 wl Navigation Key O Copy Options Copy Options You can quickly and easily select temporary settings for copying Photo Capture Let s you access PhotoCapture
226. rnation Corp Taro Nagoya 0123 456 7890 0123 456 7890 abcd efgd co jp Borther Internation Corp Kawagisi 9 9 9 MIZUHO NAGOYA 19 12 USING PC FAX You can enter information in each field If you are sending a fax to more than one recipient the recipient information will not be printed on the Cover Page To From Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover page format you want to use Import BMP file You can insert a bitmap file such as your company logo in the cover page Use the browse button to select the BMP file and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included USING PC FAX 19 13 Sending a file as a PC FAX using the Facsimile style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The Fax Sending dialog box will appear brother Cover Page On P Speed Dial 1 ft 2 jt 3 20 so40isc ggg er Pause fl Redial R 9 A Clear L A Address Book B BOB wo Bo 19 14 USING PC FAX 4 Enter the fax number using any of the following methods E Using the dial pad enter the number Click any of
227. rol Center window 2 Right click the word processor application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Text for OCR Photos Photos High Quality Photos Quick Scan or Custom To change any of the settings for this mode click Modify Settings USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 9 Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program Send To Options Microsoft WordPad Program Links r Send Image Item As File type Windows write wri Convert Image to Text with OCR PaperPort OCR peal Settings I Include icon on Send To bar Cancel Help File Type From the pull down list select the file type you want to use for your word processor or text documents OCR ldentify the OCR program to use to convert scanned document images to editable documents This option is available only when you have an OCR program other than the one provided with PaperP
228. round with the Date and Time select Opaque When Opaque is selected you can click on the Color button to change the color of the Date and Time background A The Date and Time in the selection box shows the format that will be printed The actual Date and Time printed on your document is automatically retrieved from the settings of your computer 14 16 PRINTER DRIVER SETTINGS Quick Print Setup Brother MFC xxxx USB Printer on BRUSB Properties The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options Page Layout lt Normal gt gt PRINTER DRIVER SETTINGS 14 17 Support tab The Support Tab provides driver version and setting information In addition there are links to the Brother Solutions Center and the Driver Update Web sites Click the Support tab to display the following screen Brother MFC xxxx USB Printer on BRUSB Properties Basic Advanced Support Printer Driver Hl brother Brother Solutions Center MFC XXXX USB Printer Connect directly to the Brother Solutions Center Web solutions brother com site for up to date information on device drivers user guides white Version 0 02 00 for Windows95 98 Me papers and other documentation available for your pis Brother product 7 Nov 2002 Web Update Brother Industries Ltd 1993 20
229. rt menu select Programs ScanSoft PaperPort 8 0 and then click Brother SmartUI POPUP How to turn off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center window appears left click the Smart Click Control Center button A dialogue box will appear m Pop Up Setting VV AutoLoad Pop Up m Global Scanner Settings fletirOCR O Resolution oox20 Color Mode felack amp White o y Scan Size fletes5xmn O EGS E T es EE Save Settings Restore Defaults 3 Uncheck the AutoLoad Pop Up check box 16 2 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL Brother Control Center features Auto Configuration During installation the Control Center will check your system to set up the default applications for E mail word processing and the graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center will create a link and a scanning application button for Outlook You can change the default application Right click the appropriate Control Center button to display Configuration and then click on it Select a different application For example you can change a scan button from MS Word Pad x to MS Word ell by changing the application that is listed for the Word Processor Modify Settings Word Processor Scanner Setting Text for OCR pe Word Processor Micros
230. s e 15 22 ScanSoft TextBridge OCR lets you convert image text in to text you can edit ee 15 23 You can Import items from other applications 15 23 You can Export items in other formats 15 24 Exporting an image file ee eee eeeeeeeeeeees 15 24 xviii Using the Brother Control Center for Windows 98 98SE Me 2000 Professional 1 0000 16 1 Brother MFL Pro Control Center c ceeseeseeeee 16 1 AutoLoad the Brother Control Center 00 16 2 How to turn off AutoLoad cccccceeeeeeeeeeeeeeeeeeees 16 2 Brother Control Center features c cccceeeeeteeeee 16 3 Auto Configurations 16 3 Scan to key operations cceeeeeeeeeeeeereeeeeeneeees 16 4 SCAM to File iasinct sacvidianicMianzeuraancdadshsaaavendidaatade a e 16 5 To access Scan to File Configuration screen 16 5 Scanner SettingS 2 0 ccceeeeeccceeeeeeeeeeeeeeeeseeeeeens 16 5 Destination folder c eccecceeeeeeteeeeseeseeneeeaeees 16 6 SCAN to E mail eaeh enar a 16 7 To access Scan to E mail Configuration screen 16 7 Scanner SettingS 2 0 ec ccceeeeeceeeeeeeesseeeeeeesseeeeeeens 16 7 E mail application cccecceeeceeeeeeeceeeeeeeeeeeeeaeanaaeees 16 8 Send to OptiONS pennin riai eent ena aa 16 8 Scan to OCR Word Processor cccceeeeesereeeeeenees 16 9 To access Scan to OCR Configuration screen 16 9
231. s Menu Set 4 Enter a name or leave it blank and then press Menu Set 5 Press Stop Exit Dialing Operations Speed Dialing 1 Place the original face down on the scanner glass 2 Press Search Speed Dial press and then press the two digit Speed Dial number 3 Press Fax Start Search Speed Dial 1 Place the original face down on the scanner glass 2 Press Search Speed Dial and use the dial pad to enter the first letter of the name you are looking for 3 Press to search the memory 4 Press Fax Start when the LCD shows the name you want to call Making Copies Making Copies 1 Place the original face down on the scanner glass 2 Using the dial pad enter the number of copies you want 3 Press Black Copy or Color Copy Brother fax back system In USA 1 800 521 2846 Brother Global Web Site http www brother com Frequently Asked Questions FAQs and Product Support http solutions brother com Brother Accessories amp Supplies In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Table of Contents f Introd CtON iicce cece costs ceece hese seccnectasecdecciasaceedscenstesccsaaesseasctensie 1 1 USING this GUIDE srianan 1 1 Finding information cccceeeeeeeeeeeeteeeeseesteeeeeeeeaes 1 1 Symbols used in this Guide ce ceeeeeeeeeeeeeeeteeeeeeee 1 1 Fax Test Sheet and Product Registration USA ONIY iruei aa
232. s is a safety feature so you will not lose message during a power failure Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted Beeper volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static GLOSSARY G 1 Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and Joint Photographic Experts Group JPEG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Delayed Fax Sends your fax at a later time that day Distinctive Ring A ser
233. ss to select RECORD OGM Press Menu Set 4 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for fax tones then press the Start button 5 Replace the handset The Message Center will play your OGM 6 Press Stop Exit Listening to Outgoing Message OGM 1 Press Menu Set 2 7 1 2 PressG toselectmsc cTR ocem 06M orF T OGM Press Menu Set 3 Press G to select PLAY OGM Press Menu Set Adjust the volume by pressing Volume G 4 Press Stop Exit MESSAGE CENTER 9 2 Erasing Outgoing Message OGM 1 Press Menu Set 2 7 1 2 Press G toselectmsG cTR ocem L 0G orF T OGM Press Menu Set 3 Press to select ERASE OGM Press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Stop Exit Activating Message Center mode Press and hold until it lights and the When light is out the Message Center is OFF See Setting up the Message Center on page 9 1 Message indicator The light flashes when you have new messages waiting for your review The LCD displays the total number of VOICE 03 FAX 00 voice and fax messages stored in the PLAIN NORMAL Message Center memory 9 3 MESSAGE CENTER Playing voice messages Follow the steps below to listen to voice messages 1 Press Play Record Adjust the Volume
234. ss 2 to exit without canceling To cancel another job go to Step 2 4 Press Stop Exit SETUP SEND 6 10 Advanced sending operations Broadcasting Not available for color faxes Broadcasting is when the same fax message is automatically sent to more than one fax number Using the Menu Set key you can include Groups Speed Dial numbers and up to 50 manually dialed numbers If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 130 different numbers However the available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to more than the maximum numbers available you will not be able to use Dual Access and the Timer To include Speed Dial numbers and manually dialed numbers in the same broadcast you must press Menu Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results E Enter the long dialing sequence numbers as you would normally but remember that each Speed Dial number counts as one number so the number of locations you can store becomes limited E If the line is busy a connection cannot be made so the MFC will redial the number E Ifthe memory is full press Stop Exit to stop the j
235. ss your MFC from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX mode Ring Volume Volume setting for the MFC s ring G 4 GLOSSARY Scanning The process of sending an electronic image of an original paper document into your computer Scan to Card You can scan a black and white or color original into a Media Card Black and white images will be in TIFF file format and color images may be in PDF or JPEG file format Search An electronic alphabetical listing of stored Speed Dial and Group numbers Speed Dial A preprogrammed number for easy dialing You must press the Search Speed Dial key and then two digit code to start the dialing process Standard resolution 97 x 203 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC Telephone Answer Code FAX TEL mode only When the machine answers a voice call it pseudo double ring You can pick up at an extension phone by pressing this code 5 1 Temporary Settings You can select certain options for each fax transmission without changing the defau
236. ssages all at once 1 Press Erase ERASE ALL VOICE 2 Press G toselecterasingall voice SELECT 7 J amp SET messages VOICE all document messages FAX or all voice and fax messages MSG Press Menu Set 3 Press 1 to erase OR Press 2 to cancel 4 Press Stop Exit 9 5 MESSAGE CENTER Setting Maximum Time for incoming messages Your MFC comes set to receive voice messages up to 30 seconds long You can change this setting to 60 120 or 180 seconds 1 Press Menu Set 2 7 2 ETUP MSG CT 2 Press to select the maximum ICM_MAX T time setting for incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages ON or OFF When you turn the monitor OFF you will not hear messages as they come in 1 Press Menu Set 2 7 3 ETUP MSG CTR 2 Use to select OFF or ON TCM BEC MONT Press Menu Set 3 Press Stop Exit MESSAGE CENTER 9 6 Recording a conversation You can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the Incoming Message Maximum Time The other party will hear an intermittent beep while recording To stop recording press Stop Exit You cannot record a conversation using Speaker Phone Record FAX TEL Outgoing Announcement F T OGM This is the announcement played by your
237. system for the directory and folder you want click the Browse button Click OK to save your settings 16 6 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL Scan to E mail Outlook Express if Scanner Setting Photos Quick Sc otos an Modify Settings r EMail Application EMail Application JOutlookExpress EMail Settings To access Scan to E mail Configuration screen 1 in the Task Tray right click the Control Center amp icon and select Show to access the Brother Control Center window 2 Right click the E mail application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Text for OCR Photos Photos High Quality Photos Quick Scan or Custom To change any of the settings for this mode click Modify Settings USING THE BROTHER CONTROL CENTER FOR WINDOWS 98 98SE ME 2000 PROFESSIONAL 16 7 E mail application E mail Application From the pull down list select your E mail application E mail Settings Click the E Mail Settings button to set up links The Send To Options window will appear Send To Options Outloo
238. t Photo button 4 Click on the Add Photo button p Add Photo enables the user to create an album using the contents of the drive You can copy photos from the PhotoCapture Center to your computer 5 Select the Removable Disk from the pull down list Look in Removable Disk G Al zi A Desktop SA My Documents My Computer ey 3 Floppy 4 amp WS8SE C DATA D S BASE E MFL_PRO F Removable Disk G H Eg Network Neighborhood File name Online Services Files of type All Image Files hd Cancel 4 USING THE PHOTOCAPTURE CENTER FROM YOURPC 20 3 6 Click on the individual images that you want to create thumbnails for 7 Click Open to generate thumbnails Look in Removable Disk G gt amp Al et File name Mr_Chubbs ipa Files of type far Image Files x Cancel A 8 Select the thumbnail of the image you want to use and then click Okay 20 4 USING THE PHOTOCAPTURE CENTER FROM YOUR PC Using your MFC with a Macintosh Setting up your USB equipped Apple Macintosh G3 G4 or iMac or iBook with Mac OS 8 6 9 2 or Mac OS X 10 1 10 2 1 or greater Before you can connect the MFC to your Macintosh you must buy a USB cable that is not longer than 6 feet 1 8 metres Do not connect the MFC to a USB port on a key board ora non powered USB hub The features supported by the MFC will depend on the operating system you are using The
239. t the stack of glossy paper on top of it If the glossy sheets are double feeding put one sheet in the paper tray at a time To load envelopes 1 Before loading press the corners and sides of the envelopes to make them as flat as possible If the envelopes are double feeding put one envelope in the paper tray at a time J 2 Press and slide the paper guide to fit the width of the envelopes Insert them into the paper tray with the address side toward you and pointed in the direction below Maximum Paper Mark Print Side PAPER 2 6 i On Screen Programming User friendly programming Your MFC is designed to be easy to use with LCD on screen programming using the navigation key User friendly programming helps you take full advantage of all the menu selections your MFC has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your MFC All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program your machine without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 3 You can program your MFC by pressing Menu Set followed by the menu numbers For example to set FAX RESOLUTION to FINE Press Menu Set 2 2 2 and to select FINE Press Menu Set
240. tan OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an OUT OF MEMORY message while scanning a subsequent page you will have the option to press Fax Start to send the pages scanned so far or to press Stop Exit to cancel the operation Manual Transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 Place the original face down on the scanner glass 2 Pick up the handset and listen for a dial tone OR Press Speaker Phone and listen for a dial tone 3 Dial the fax number you want to call 4 When you hear the fax tone 1 SEND 2 RECEIVE press Fax Start 5 Press 1 to send a fax 6 If you picked up the handset replace the handset gy You can not send multiple pages 6 3 SETUP SEND Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then press Start before hanging up 2 Place the original on the scanner glass Press Fax Start i peie 3 Press 1 to send the fax 4 Replace the handset SETUP SEND 6 4 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings contrast resolution overseas mode delayed fax timer polling transmission or real time transmission After each setting is accepted
241. tbineddictiviein tidied tienen lends S 2 Photo Capture Center ccccccecceeeeeeeeeeeeneaeeeeeeeeeees S 2 FAX ocat ia a E tie E eats aneaed S 3 Scanner dean eea oraa E wie elaeeenmecsn aes S 4 PAMET oreinen a aas S 4 Interfata a S 4 Computer Requirements cccceeeeeeeeeeeeeeeeseaeeees S 5 Consumable IteMms c cceeeeeeeeeecceeceeeeeeeeeeeseesncsenaeees S 5 WN OX E dice cobs sce cdeccaseued oattasexdectasascenntcneessaeeaxenest 1 1 Remote Retrieval Access Card s sseeeeeeeeeeeeeeeeeees R 1 f Introduction Using this Guide Thank you for buying a Brother multi function center MFC This MFC is simple to use with LCD screen instructions to guide you through programming it You can make the most of your MFC by taking a few minutes to read this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Symbols used in this Guide Throughout this Guide you ll see special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you
242. tep 4 put the next original on the E scanner glass Press Menu Set Repeat Step 5 for each page of the layout 6 Afterall the pages of the original have been scanned press Black Copy or Color Copy to end 2in1 END PRESS COPY I h He 4in1 11 9 MAKING COPIES Poster You can make a poster size copy of a bd photograph at ll y T ol x an 4 For 2 in 1 or 4 in 1 copies you cannot change the enlargement or reduction ratio or print on glossy paper For color 2 in 1 or 4 in 1 copies you can use letter or A4 size paper You cannot make more than one copy For POSTER copies you cannot make more than one copy or use the Enlarge Reduce setting MAKING COPIES 11 10 Changing the default copy settings You can adjust the copy settings that are shown in the chart These settings will stay until you change them again Submenu Menu Selections Options Factory Settings 1 QUALITY NORMAL NORMAL BEST FAST 2 BRIGHTNESS nunnu annon unnn Z EEROO emooo t gsoooo0 3 CONTRAST nnn annon unnn emmoo 7 EEOODO gsoooo0 4 COLOR ADJUST 1 RED men R annon 2 7 mmo gt 7 mmmoo gt 7 mmgoo gt 7 moooo 2 GREEN gt 7 ann G wemoo gt 7 mmo
243. the 10 Speed Dial buttons Click the Address Book button and then select a Member or Group from the Address Book ev If you make a mistake you can click Clear to delete all the entries 5 To include a Cover Page click Cover Page On and then click the Cover Page H icon to enter or edit the Cover Page information 6 Click Start to send the fax A If you want to cancel the fax click Stop Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a file as a PC FAX using the Simple style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear Print 21x Printer Name Properties Status Ready Type Brother PC FAX Where BRUSB Comment I Print to file m Print range Copies All Number of copies fi Pages from 1 tcf 7 Selection Bec eS H val cms USING PC FAX 19 15 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear Brother PC FAX BBE a gt M Cover page On 2 To Clear 4 Inthe To field type the fax number of the recipient You can also use the Address Book to select destination fax numbers by clicking the To button If you made a mistake entering a number click the Clear button to delete all the entries 5 To senda Cover Page a
244. the MFC from a Macintosh ae For Mac OS 8 6 only You have to download USB Mass Storage Support 1 3 5 software from the web site of Apple Macintosh 1 Insert a SmartMedia CompactFlash or Memory Stick card into your MFC The removal disk icon will appear on the Desktop e If you create a name for the volume level of the media card the name will appear instead of Removable Disk 2 Double click the Removable Disk icon The files and folders that are on the media card will be displayed on your screen 3 You can edit the file and save it to another drive on your Macintosh T file Edit View Special 5 11PM Finder 19 items 4 9 MB available Macintosh HD DSCOO0N4JPG DSCO 002 JPG DSCO 0OZ JPG Al fie Disk 4 Quitall running applications that are stored on the media card and drag the removal disk icon onto Trash before you remove the media card from the MFC aw The Photo Capture Center will only read one card at a time so do not insert more than one media card at a time S Do NOT unplug the power cord USB cable or remove a SmartMedia CompactFlash or Memory Stick card from the MFC while it is reading the card LED is flashing You will loose your data or damage the card a While the MFC is printing from the PhotoCapture Center the Macintosh cannot access the PhotoCapture Center for another operation Magic Gate Memory Stick can be used but
245. the call Try to send or receive again TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 1 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION DATA REMAINS Print data remains in the MFC s memory because the computer is hung up Re start printing from your computer Print data remains in the MFC s memory The USB cable was unplugged while the computer was sending the data to the MFC Press Stop Exit The MFC will cancel the job and eject the page that is being printed DR MODE IN USE The MFC is set to Distinctive Ring mode You can not change the Receive Mode from Manual to another mode Set Distinctive Ring to OFF See Turning off the Distinctive Ring on page 5 12 HIGH TEMPERATURE The print heads are too warm Allow the MFC to cool down INK EMPTY One or more of the ink cartridges is empty The MFC will stop all print operations While memory is available black and white faxes will be received into memory If a sending machine has a color fax the MFC s handshake will request that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax Replace the ink cartridges See Replacing the ink cartridges on page 23 18 LOW TEMPERATURE The print heads are too cold Allow the MFC to warm up MACHINE ERROR XX The MFC has a mechanical problem Call
246. the center of scanner glass When you are scanning photographs or other images to use ina word processor or other graphics application it is a good idea to try different settings for the Contrast Mode and Resolution to determine which settings look the best 21 16 USING YOUR MFC WITH A MACINTOSH Adjusting the Image Brightness Adjust the Brightness setting to get the best image The Brother TWAIN Scanner driver offers 100 Brightness levels 50 to 50 The default value is 0 representing an average setting You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the level Click OK If the scanned image is too light set a lower Brightness level and scan the image again If the image is too dark set a higher Brightness level and scan the image again Brightness e Contrast Contrast You can only adjust the Contrast level when you have selected one of the Gray Scale settings it is not available when you have selected Black amp White is selected as the Color Type Increasing the Contrast level by dragging the slide bar to the right emphasizes dark and light areas of the image while reducing the Contrast level by dragging the slide bar to the left reveals more detail in the gray areas Instead of using the slide bar you can type a value in the box to set the Contrast Click OK US
247. the chart on page 4 4 to help you enter letters OR Press Menu Set to store the number without a name 5 Goto Step 2 to store another Speed Dial number OR Press Stop Exit 7 1 AUTO DIAL NUMBERS AND DIALING OPTIONS Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored the LCD will show the name stored there or number and will ask you to do one of the following 1 Press 1 to change the stored 05 XXXXXXXN number 1 CHANGE 2 EXIT OR Press 2 to exit without making a change 2 Enter a new number Press Menu Set Ifyou want to erase the whole number or whole name press Stop Exit when the cursor is under the first the digits or letters The characters above and to the right of the cursor will be deleted if you want to change a character use to position the cursor under the character you want to change and then type over it 3 Follow the directions beginning at Step 4 in Storing Speed Dial numbers on the previous page AUTO DIAL NUMBERS AND DIALING OPTIONS 7 2 Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys Search Speed Dial the two digit number and Fax Start First you ll need to store each fax number as a Speed Dial number Then you can combine them into a Group Each Group uses up a Speed Dial number You can have up to six Groups or you can assign up to 79
248. the equipment into an outlet on a circuit different from that to which the receiver is connected Call the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num ique de la classe B est conforme la norme NMB 003 du Canada International ENERGY StaR Compliance Statement As an Enercy Star Partner Brother Industries Ltd has determined that product meets the ENERGY STAR guidelines for energy efficiency Oe THA IMPORTANT INFORMATION 22 4 Important safety instructions N Oh AWD 10 11 12 13 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should neve
249. the music data that is stored on the stick can not be read USING YOUR MFC WITH A MACINTOSH 21 21 Using ArcSoft PhotoPrinter 4 Arcsoft PhotoPrinter 4 software is for editing and printing your images including templates that aid you in printing multiple images on one page and the ability to crop rotate and add special effects to your picture Overview of basic steps 7 Insert the memory card CompactFlash SmartMedia or Memory Stick Card into the appropriate slot on your MFC 2 To start the PhotoPrinter 4 software double click on the PhotoPrinter icon on your desktop 3 Click on the Get Photo button 4 Click on the Add Photo button p Add Photo enables the user to create an album using the contents of the drive You can copy photos from the PhotoCapture Center to your computer 5 Select the Volume name from the Open dialog Open Show All Image Files lia From _ Unlabeled lia E Macintosh HD i Sample01 jpg Network Sample02 jpg J Unlabeled BB sampleo3 jpg Go to Add to Favorites Cancel from Mac OS 10 2 1 21 22 USING YOUR MFC WITH A MACINTOSH 6 Select the image file and click Open Open Show All Image Files iia From _ Unlabeled ia Sample01 jpg Sample02 jpg 2 Sample03 jpg Go to f Add to Favorites Cancel 0pen from Mac OS 10 2 1 USING YOUR MFC WITH A MACINTOSH 21 23 j Important information
250. the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with your MFC call Brother Customer Service See Brother numbers on page i A WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document IMPORTANT INFORMATION 22 2 Ay WARNING Important About the interface cable This machine has been certified to comply with FCC standards which are applied to the USA only A grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the printer to operate properly and safely Fe
251. this mode if you are using a telephone answering device TAD Fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution Resolution is 196 x 203 dpi Itis used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A combination of Speed Dial numbers that are stored as a Speed Dial number for Broadcasting Help list A printout of the complete Menu that you can use to program your machine when you do not have the User s Guide with you Interval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of the MFC or press Speaker Phone so you can hear the receiving fax machine answer before you press Start to begin transmission Menu mode Programming mode for changing your machine s settings Multi Function Link Pro Suite Turns your MFC into a printer and a scanner and enables PC faxing using the MFC Near Edge Allows you to reduce unprintable areas Next Fax Reservation Dual Access accepts the next original on the scanner glass for transmission while the Memory is full GLOSSARY G 3 OCR optical char
252. tical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is on with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Received color fax prints only in black and white Replace the color ink cartridges that are empty or nearly empty and then ask the other person to send the color fax again See Replacing the ink cartridges on page 23 18 Check that Fax Storage is set to OFF See Setting Fax Storage on page 8 1 Left and Right margins are cut off Turn on Auto Reduction See Printing a reduced incoming fax Auto Reduction on page 5 6 23 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Phone Line or Connections The MFC does not answer when called Make sure the MFC is in the correct receiving mode for your setup See Basic receiving operations on page 5 1 Check for a dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your MFC ask your telephone company to check the line Sending Faxes Poor sending quality Try changing your resolution to F INE or S FINE Make a copy to check your MFC s scanner operation Transmission V
253. tick Use only Smart media cards with a 3 3 voltage The left slot is for a CompactFlash Card the middle slot is for a Memory Stick and the right is for a SmartMedia Card Firmly insert the card into the appropriate slot SmartMedia Memory Stick 12 3 WALK UP PHOTOCAPTURE CENTER Media Card Indicator Lights LED light is ON the media card is inserted properly E LED is OFF the media card is not properly inserted E LED is BLINKING the SZ media card is being read or OS a written to a A Do NOT unplug the power cord or remove the media card from the media drive slot while the MFC is reading or writing to the card LED is blinking You will loose your data or damage the card The MFC can only read one Media card at a time so do not insert more than one card The settings that you want to use with the card will be kept until you take out the media card from the drive slot print images or press Stop Exit 7 Insert the media card firmly into the media drive slot 2 When you insert your media card C FLASH ACTIVE into the proper slot the LCD shows Press Copy Options key The media active message will be shown for 60 seconds and then the display will return to standby mode date and time Even in that case you can enter the PhotoCapture mode by pressing Copy Options 3 Press Copy Options The LCD scrolls See Printing the Index Thumbnails on page 12 5 Se
254. times cause problems 0 SCAN SIZE A4 If originals are A4 6 3 LETTER size set Scan Glass Size to A4 3 SET AUTO 1 SPEED DIAL Stores Speed Dial 7 1 DIAL numbers so you can dial by pressing only a few keys 2 SETUP Sets up a Group 7 3 GROUPS number for Broadcasting 4 SETUP 1 TRANSMISSION ON Initial setup for 10 1 REPORTS ON IMAGE Transmission OFF Verification Report OFF IMAGE and Activity Report 2 ACT EVERY 7 DAYS 10 1 INTERVAL EVERY 2 DAYS EVERY 24 HOURS EVERY 12 HOURS EVERY 6 HOURS EVERY 50 FAXES OFF 5 REMOTE FAX 1 FAX OFF Sets the MFC to 8 2 OPT FWD PAGING FAX FORWARD forward fax messages PAGING or to call your pager 2 FAX ON Stores incoming 8 1 STORAGE OFF faxes in the memory so you can retrieve them while you are away from your machine The factory settings are shown in Bold ON SCREEN PROGRAMMING 3 6 Press the Menu numbers ex Press 1 1 for Paper Type OR ge gt 9 Menu Set Menu Set Stop Exit CR to to select select accept exit Main Menu Submenu Menu Options Descriptions Page Selections 2 FAX TEL 5 REMOTE FAX 3 REMOTE You can setyourown 8 4 Continued OPT ACCESS code for remote Continued retrieval 4 PRINT FAX Prints incoming faxes 5 8 Backup Print stored in the memory 6 REMAINING Checks which jobs 5 9 JOBS are in the memory or 6 10 cancels a delayed fax or polling job 7 SETU
255. to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered e This Product includes a Machine and Consumable and Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper and thermal paper Except as otherwise provided herein but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 or a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call Brother warrants that the Ma
256. toll saver feature the MFC answers after four rings if you don t have voice or fax messages and after two rings if you do have voice or fax messages This way when you call the MFC for remote retrieval and let it ring three times you know you have no messages and can hang up to avoid a toll charge When Toll Saver is ON it overrides your Ring Delay setting Toll Saver must be off for the MFC to operate using your Ring Delay setting See Setting the Ring Delay on page 5 3 The Toll Saver feature is available only when the Message Center is set to ON 1 Press Menu Set 2 1 2 SETUP RECEIVE 2 Press to select TOLL SAVER oe DELAY Press Menu Set 3 Press to select ON Press Menu Set 4 Press Stop Exit 5 3 SETUP RECEIVE Setting the F T Ring Time FAX TEL mode only If you set the Receive Mode to FAX TEL you ll need to decide how long the MFC will signal you with its special pseudo double ring when you have a voice call If it s a fax call the MFC prints the fax This ringing happens after the initial ringing from the phone company Only the fax machine rings for 20 30 40 or 70 seconds and no other phones on the same line will ring with the special pseudo double ring However you can answer the call on the same line as the MFC See Operation from extension telephones on page 5 7 1 Press Menu Set 2 1 3 SHIUP RECEIVE 2 Press to select how long the ee Ne oe MFC will ring to alert you that you ha
257. ve a voice call Press Menu Set 3 Press Stop Exit Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time Setting the FAX TEL Announcement For the FAX TEL receive mode you can set up the MFC to play an outgoing announcement for callers when no one is there to answer calls See Record FAX TEL Outgoing Announcement F T OGM on page 9 7 SETUP RECEIVE 5 4 Easy Receive When you use this feature you don t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset Your MFC does the rest Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SEMI lets the MFC receive the call only if you ve answered it at the MFC Selecting OFF means you ll have to activate the MFC yourself by pressing Fax Start or by pressing 5 1 if you are not at your MFC See Operation from extension telephones on page 5 7 and For FAX TEL mode only on page 5 7 If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 5 1 At t
258. versal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your MFC but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more HOW TO SCAN USING WINDOWS 15 1 How to access the Scanner 7 Open the software application ScanSoft PaperPort to scan a document 4 The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0 SE 2 Select Scan from the File drop down menu or select the Scan button The Scan pane appears in the left panel 3 Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop down list box 4 Click the Scan button The TWAIN_32 Brother MFL Pro Scanner Setup dialog box will appear TWAIN_32 Brother MFL Pro Scanner Setup 2 0 i x Scan Photo PreScan Web Width 8 18 inches C Text i 2454 pixels Height 10 75 inches Resolution 3225 pixels 300 x 300 dpi Data Size 22 6 MB Scan Type 24bit Color 7 Q QI Brightness _ F p AATA EAT LORT J i Document Size ue Letter 81 2 11 in z Default Pm o ee 15 2 HOW TO SCAN USING WINDOWS Scanning a document into the PC You can scan a whole page OR scan a portion of the page after pre scan
259. vice purchased from the Telephone Company that provides another phone number on an existing phone line The Brother MFC uses the new number to simulate a dedicated fax line Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error Extension phone A telephone on the fax number that is plugged into a separate wall jack External phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC F T Ring Time The length of time that the Brother machine rings when the receive mode setting is FAX TEL to notify you to pick up a voice call that it answered Fax Activity Report Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Sends a fax received in memory to another preprogrammed fax number G 2 GLOSSARY Fax Receive Code Press this code x 5 1 when you answer a fax call from an extension or external phone Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval functions FAX TEL You can receive faxes and telephone calls Do not use
260. wall jack into the back side of the MFC in the jack labeled LINE Plug the telephone line cord from your external TAD into the back side of the MFC in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls Set the Receive Mode to MANUAL See Choosing the Receive Mode on page 5 1 Make sure the Easy Receive setting is ON See Easy Receive on page 5 5 Recording Outgoing Message OGM on an External TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 ef Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your MFC has trouble receiving then you must rerecord the OGM to include it INTRODUCT
261. y button and selecting Configuration Copy one to one Scan Settings Color Mode Resolution 100 Paper Size Letter 8 5 x11 in Brightness Lighten Datken Contrast 0 Restore Defaults Copy options In the Scan Settings window you can select the color mode resolution paper size brightness and contrast settings to be used NOTE Selecting 24 bit Color will give you color output only when the destination printer is a color printer To finish the Copy button configuration you must set the printer driver Click the Copy options button to display the printer driver settings 17 25 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Brother MFC 4820C USB Printer Properties Basic Advanced Support Media Type Plain Paper gt Quality C S Fine C Fine Normal Setn C Fast Paper Size Letter Letter8 3x11 in Page Layout Normal X Border Line Orientation Portrait C Landscape Copies 1 I Colate J Reverse Order J Near Edge Print MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty iu About OK Cancel Help USING THE WINDOWS BASED BROTHER SMARTUI CONTROLCENTER 17 26 Fax setting PC Fax using the Brother Fax Driver The MFC includes a PC Fax driver which allows any Windows Application to send a Fax as simply as printing a document The Brother SmartUI
262. you temporarily switch the dialing mode during a telephone call from Pulse to Tone Scan key Scan to Lets you scan the next original and select the destination in your computer such as a word processing graphics or E mail application a Media card or a folder on your computer Copy keys Black Copy Makes a black and white copy Color Copy Makes a full color copy Fax Start Starts an operation such as sending a fax INTRODUCTION 1 7 About fax machines If you ve never used an MFC before it might seem a little mysterious But you ll soon recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Custom features Do you have Voice Mail on the phone line If you have Voice Mail on the phone line where you will install your new MFC there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls Why should there be problems Since both the MFC and Voice Mail will pick up the call after the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to answer after two rings and your MFC is set to answer after four your Voice Mail will stop your MFC from receiving faxes If you set Voice Mail and the Brother MFC to answer after the same number of rings there is no way of knowing which one will answer first It is important
263. zes dark and light areas of the Image while a decrease reveals more detail in gray areas You can also type a value in the box for the setting HOW TO SCAN USING WINDOWS 15 7 Document Size Set the Size to one of the following Letter 8 1 2 x 11 in A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm Executive 7 1 4 x 10 1 2 in Business Card 90 x 60 mm Photo 3 5 x 5 in 9 x 13cm Photo 5 x 7 in 13 x 18cm APS C 4 x 6 in 10 x 15cm Custom User adjustable from 0 35 x 0 35 in to 8 5 x 11 69 in To scan photographs or business cards select the document size and then place the document face down at the center of scanner glass When scanning photographs or other images for use in a word processor or other graphics application You should try different settings for the contrast and resolution modes to see which best suits your needs 15 8 HOW TO SCAN USING WINDOWS If you selected Custom as the size The Custom Document Size dialog box will appear Custom Document Size x Custom Document Size Name X Width 0 35 8 50 fes Height 0 35 11 69 fn Unit C mm inch Type the Name Width and Height for the document You can choose mm or inch as the unit for Width and Height You can see the actual paper size you selected on the screen PreScan Width 8 18 inches 2454 pixels Height 10 75 inches 3225 pixels Data Size 22 6 MB E Width shows the width of scanning area

Brother MFC4820C User's Manual

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