Brother FAX-2940 User's Manual
Contents
1. 210 x 297 mm 83x117 0 BI eee Media Type Plain Paper pep O IB re Sete ache he ete oe cine then ate n ee 4 Resolution 600 dpi Watermark On CONFIDENTIAL f J ZY Acer Defined 2 o Click DK to confirm your selection iy m m 3 2 Edit a profile Restore default profiles Always show Print Profiles tab first Sirei m ee ee E Print profile list box 1 B Edit a profile 2 You can edit and save a new print profile B Restore default profiles 3 Click to restore all the default print profiles B Always show Print Profiles tab first 4 B Current print profile view 5 D Choose your profile from the print profile list box o If you want to display the Print Profiles tab at the front of the window from the next time you print check Always show Print Profiles tab first e Click OK to apply your chosen profile Edit a Profile The Save your profile changes dialog box appears by clicking Edit a profile 1 Choose an icon you want to use from the Icon list 21 Printing e Enter the desired title in Name Choose the print profile you want to overwrite then click OK E Note You can overwrite the preset print profiles 22 Printing Support Click Support in the Printing Preferences dialog box Brother MFC2ooxx Printer Printing Preferences brother Paper Size 4 210 x 237 mm 8 32. 18 Administrator qM 18 Other Print Options ix 2 erar rine te tuo a Hath en ERR an eo iod du An FEX ue aa RR Ra E exeo a E eh 19 IBI TAPA IU ec ececeee eee eete nett ee eene eee eeteneeeeeeeteeeeeeeeecneeeeeeseneaeeeeeseneaeeeeseeeeaeeeeseeaeeeeseeaaees 19 Improve Print Output ii irridet ttu e eet ete ia deer E Ee IERI enna cde tag LETTER Rada dala 19 Skip Blank PaGe cece cece eee eeee eee ee naanin E RAEAN AKANA NE KEA AAACN EEANN AREENA EEKEREN KARANAA 20 Print Profiles taD cerina a E Taa A ade AA EE 21 Edit a Profile srties siaaa ae a A a aaa aa aa a oana a 21 ile auiii iari a aaia a E aaa a aada iia R 23 Tray Settings tab cesriciriinicariiinnnnanaiainnnnne innnan AEAEE AAEN E KA AANEEN AN AAEN AAEE AE EAA AEEA AAAA LENKEN EAEE EAEE E 25 SICAV E ad eet ee he de a EE ele ee 27 Monitoring the machine s status ssssssssssssssseseeeeee nennen eene en nennen nr nennen eren nennen 27 3 Scanning For FAX 2940 29 Scanning a document using the WIA driver ssssssseeeeenem mmm enne ennemis 29 Ls NeeinIe um c m 29 Scanning a document into the PC sssssssssssssseeee ene enr en nennen nnne nnns 29 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan sssssssse een 33 Scanning a document into the PC sssssssssssssseseeeeneeneeen enne
3. Brother MFC2oox Printer Printing Preferences PR Brother brother MFC xxxx SolutionsCenter Basic Advanced Print Profiles Paper Size A4 Orientation 9 Portrait O Landscape Copies 1 2 Media Type Plain Paper 3 1 4 Resolution 600 dpi Paper Size A4 Print Settings Graphics 210 x 297 mm 8 3 x 11 7 in Media Type Plain Paper Copies 1 Multiple Page Normal Resolution 600 dpi 2 Duplex Booklet Paper Source First Page Auto Select v 3 Other Pages Same as First Page Support E Cancel e Choose Paper Size Orientation Copies Media Type Resolution and Print Settings 1 e Choose Multiple Page and Duplex Booklet 2 Qe Choose Paper Source 3 o Confirm your current settings in the window 4 Q Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size From the drop down box choose the Paper Size you are using Orientation Orientation selects the position of how your document will be printed Portrait or Landscape 10 Printing Portrait Vertical Landscape Horizontal Copies The copies selection sets the number of copies that will be printed B Collate With the Collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the Collate check box is not selected then
4. Input Fax Number Cei n xxx l Add a Destination Fax Numbers Name df rj Delete o Choose the fax number from the Addresses panel and then click To 8 00 Addresses 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L mw jJ 3 cards Q Group Name Phone Hai l Apple Inc XXX XXX XXX main E Bob 888 888 0001 work 888 888 0000 work fax AL xxxxx XXX XXX XXX home PA 71 Printing and Faxing When you have chosen your fax click Print 72 NEN Scanning For FAX 2940 E Note s Mac OS X 10 5 8 does not support the scan function Mac OS X 10 6 x 10 7 x users can use the ICA driver for scanning Scanning a document using the ICA driver Mac OS X 10 6 x 10 7 x You can scan a document using the ICA driver If you installed available drivers and software from the download page for your machine in the Brother Solutions Center http solutions brother com the ICA driver has been already installed to your Macintosh If you don t see your machine in the Print amp Fax or Print amp Scan list you can add your machine by clicking the button You can also scan directly using the Image Capture application See Choosing your machine from Print amp Fax or Print amp Scan gt gt page 75 P Note 0 The screens in this section are from Mac OS X 10 6 x The screens on your Macintosh will vary depending on your operating system version e Connect your Brother machine to the Macintosh using a USB cable
5. Preview or scan images as separate files 10 See how to scan a picture L7 Click Scan in the Scan dialog box The machine starts scanning the document 11 34 Scanning For FAX 2940 Scanning a document using the TWAIN driver A TWAIN compliant scanner driver is available from the download page for your model on the Brother Solutions Center http solutions brother com TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can scan images directly into hundreds of software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop CorelDRAW and many more Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page e Load your document e Start your graphics application and select scan operation The Scanner Setup dialog box appears 6 If necessary adjust the following settings in the Scanner Setup dialog box B Scan Image Type 1 B Resolution 2 B Scan Type 3 B Brightness 4 B Contrast 5 B Document Size 6 TW Brother MFC xxxx Scanner Setup 3 xx 1 PreScan 1 1 d t Width 204 0 mm 3 2410 pixels Height 291 0mm 2 d 3437 pixels i i i i Data Size 7 9MB i t i Gom 3 i m i e i i C inch ala Dacument Size 6 A4 210 x 297 mm 8 3 x 11 7 Help Default C
6. o Launch Image Capture eoo Applications El mm mmm omga DEVICES Dashboard Dictionary SHARED PLACES V SEARCH FOR ww Tne DVD Player Font Book Front Row o iChat Image Capture 25 items 25 65 GB available yp z e Select the machine from the DEVICES area on the left side of the screen E Note For Mac OS X 10 7 x If you cannot see the machine in the DEVICES area point the mouse pointer over the area and then click Show 73 Scanning For FAX 2940 Image Capture 5 o Click Show Details to choose Black amp White or Text for Kind You can adjust the following settings if necessary in the dialog box accessed by clicking on Show Details Please note that the item name and assignable value may vary depending on the machine B Resolution Choose the resolution you want to scan your document at B Scan Size or Size Mac OS X 10 7 x only Select the paper size of the document being scanned from the Document Feeder B Orientation Select the orientation of the document from the Document Feeder B Scan To Choose the destination folder or destination application B Name Enter the prefix text used for the name of the scanned image B Format Select the file format of the scanned data B Create single document Mac OS X 10 6 x When you choose PDF for the file format check this box to save all scanned documents as one PDF file B Combine into single document Mac OS
7. The Address Book Member Setup dialog box appears Address Book Member Setup Name a Company Department Job Title Street Address City State Province Zip Code Post Code 1 Country Region Business Phone Home Phone Mobile Phone e In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the information 48 Brother PC FAX Send Software For FAX 2940 Setting up a group for broadcasting You can create a group to send the same PC FAX to several recipients at one time o In the Address Book dialog box click the e icon to create a Group The Address Book Group Setup dialog box appears Address Book Group Setup Group Name El Sales Available Names Group Members Joe Smith John Roller J OK Cancel e Enter the name of the new group in the Group Name field e In the Available Names box choose each member to be included in the group and then click Add gt gt Members added to the group appear in the Group Members box Oo After all the members you want have been added click OK LA Note You can have up to 50 members in a group Editing member information e Choose the member or group you want to edit Click the 1 icon e Change the member or group information Click OK Deleting a member or group Choose the member or group you want to delete Click the e icon 49 Brother
8. Scheduler E Prin ings Summary o Choose Facsimile from the Output pop up menu Printer Brother MFC xxxx i e Presets Standard ie Copies M Collated Pages 9 All O From 1 to 1 Paper Size A4 Ez 20 99 by 29 70 cm Orientation T Send Fax 9 Input Fax Number i 1of1 o Add Destination Fax Numbers Name Fax Delete TD 5 Enter a fax number in the Input Fax Number box and then click Print to send the fax 69 Printing and Faxing Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box 4 1 4 1o1 x Printer Brother MFC xxxx 9m m Presets Standard wW Copies 1 M Collated Pages All O From 1 to 1 Paper Size 4 A 20 99 by 29 70 cm Orientation T Send Fax M4 T Fax Destination Fax Numbers Name Faxe 222 111 3333 Using the Addresses panel You can choose a fax number using the Addresses button 70 Printing and Faxing Click Addresses Printer Brother MFC xxxx g a Presets Standard Copies J F Collated Pages All QFrom 1 to 1 Paper Size A4 20 99 by 29 70 cm Orientation LE Te Send Fax W
9. All Rights Reserved creck satis About x C _ B Brother Solutions Center 1 The Brother Solutions Center http solutions brother com is a website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine 23 Printing B Original Supplies Website 2 You can visit our website for original genuine Brother supplies by clicking this button B Brother CreativeCenter 3 You can visit our website for free and easy online solutions for business and home users by clicking this button B Check Setting 4 You can check the current driver settings B About 5 This will list the printer driver files and version information 24 Printing Tray Settings tab E Note To access the Tray Settings tab see Accessing the printer driver settings gt gt page 9 You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows Brother MFC xxxx Printer Properties General Sharing Ports Advanced Color Management Tray Settings Paper Source Setting 5 Serial No Source Paper Size Trayi undefined 6 r UM 1 Paper Size Default Source Auto Select 3 Default B Paper Source Setting 1 This feature lists the paper size assigned to each tray The settings applied in Paper Size 2 and Update 4 are displa
10. Completed QO Go to step of Scanning a document using the ICA driver Mac OS X 10 6 x 10 7 x gt gt page 73 to continue The screens vary depending on the scanning methods you are using 75 Remote Setup Note FAX 2840 only supports Remote Setup for Asia and Oceania Remote Setup The Remote Setup application lets you configure many machine settings from a Macintosh application When you access this application the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen If you change the settings you can upload them directly to the machine E Note The RemoteSetup application icon is in Macintosh HD Applications Brother Brother MFC Remote Setup Program Y FAX XXXX General Setup General Setup Mode Timer 2 Mins v Fax Setup Receive Paper Type Plain Setup Send P si faa Address Book a 8 Report Setting Volume Remote Fax Opt i Dial Restrict Ring Med 1 Miscellaneous Beeper Med Con Med E Initial Setup Speaker Med Toner Save of 99 Sleep Time 3 2 Replace Toner Q Continue e Stop Export 3f e C m 3 x cme E OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK B Cancel Lets you exit the Remote Setup application without uploading data to the machine B Apply Lets you upload data to th
11. HJ Print Cover Page 9 None O Before document O After document 44 4 lofl gt gt gt Cover Page Type standard Billing Info O Ge Ceci Chin B Print Cover Page If you want to add a cover page to your document use this function B Cover Page Type Choose a template for the cover page B Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Layout Printer Brother MFC xxxx Hu fa Presets Standard Copies 1 M Collated Pages 9 All QFrom 1 to 1 Paper Size A4 H4 20 99 by 29 70 cm Orientation ia Layout i Pages per Sheet 1 E Layout Direction S VI IN 44 4 1of1 gt gt gt Border None Two Sided Off Reverse Page Orientation Cm Cini Chin 59 Printing and Faxing B Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper B Layout Direction When you specify the pages per sheet you can also specify the direction of the layout B Border If you want to add a border use this function B Reverse Page Orientation Check Reverse Page Orientation to reverse the data from up to down B Flip horizontally Mac OS X 10 6 x to 10 7 x Check Flip horizontally to print as a reflection flipped left to right E Note If you want t
12. PC FAX Send Software For FAX 2940 When the confirmation dialog box appears click OK Exporting the Address Book You can export the whole Address Book to an ASCII text file csv You can also create a vCard for an address book member that can be attached to an outgoing E mail a vCard is an electronic business card that contains the sender s contact information You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine See Remote Setup gt gt page 41 If you are creating a vCard you must first click on the address book member you want to create the vCard for Exporting Address Book entries E Note If you are creating a vCard you must first choose the member If you choose vCard in step Save as type will be vCard vcf Do one of the following From the Address Book click File Export then Text B From the Address Book click File Export then vCard and go to step B From the Address Book click File Export then Remote Setup Dial Data and go to step o From the Available Items column choose the data fields you want to export and then click Add gt gt E Note Choose the items in the order you want them listed If you are exporting to an ASCII file choose Tab or Comma from Divide Character This chooses Tab or Comma to separate the data fields Oo Click OK to save the data Select Items Select items in the order y
13. Print B Export Lets you save the current configuration settings to a file B Import Lets you read the settings from a file EA Note You can use the Export button to save Quick Dial or all your settings for your machine 42 Brother PC FAX Send Software For FAX 2940 PC FAX sending The Brother PC FAX feature lets you use your PC to send a document from an application as a standard fax All you have to do is set up the receiving parties as members or groups in your PC FAX Address Book or simply enter the destination address or fax number into the user interface You can use the Address Book Search feature to quickly find members to send to For the latest information and updates on the Brother PC FAX feature visit http solutions brother com E Note The PC FAX software can only send Black amp White fax documents in A4 size Sending a file as a PC FAX Create a file in any application on your PC Click File then Print The Print dialog box appears General Select Printer 5 Add Printer xS PaperPort Color D Brother MFC XXXX USB Printer PaperPort Brother PC FAX Status Ready Print to file Location Page Range GA Number of copies E OPages 165535 r r uy a2 single E 2 3 Enter either a single page number or a page range For example 5 12 Print Cancel Apply e Choose Brother PC FAX as your printer and then clic
14. SOMGING a TAX essaie E pond suas yendesduayt sauces tpendsan EE 67 Using the Addresses Panel rs canes ciiin ee ceeded edt cte Pensar e decent eda na ardet a Rana 70 7 Scanning For FAX 2940 73 Scanning a document using the ICA driver MacOS X 10 6 X 10 X icit eite M ih pend doe Ra a d n uL e a ue i zu De edad eee 73 Choosing your machine from Print amp Fax or Print amp Scan ssssssene eee 75 8 Remote Setup 76 Asl E M LT 76 A Index 78 Machine operation keys Using the control panel 2 Using the control panel Using the printer keys You can access the following features from your machine s control panel Job Cancel To cancel the current print job press Stop Exit You can clear the data that is left in the machine s memory by pressing Stop Exit Windows Printing 4 Scanning For FAX 2940 29 Remote Setup 41 Brother PC FAX Send Software For FAX 2940 43 Printing E Note FAX 2840 only supports the print function for Asia and Oceania The screens in this section are from Windows XP Screens on your PC may vary depending on your operating system Using the Brother printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer using a printer command language or page description language The printer drivers are available from the download page for your mode
15. X 10 7 x When you choose PDF or TIFF for the file format check this box to scan a document as one item and saved as one file B Image Correction From the manual setting you can adjust Brightness Contrast Mac OS X 10 7 x only and Threshold DEVICES Br ae SHARED Hide Details Se Au 5 Click on Scan to start scanning 74 Scanning For FAX 2940 Choosing your machine from Print amp Fax or Print amp Scan e Connect your Brother machine to the Macintosh using a USB cable e Select System Preferences from the Apple Menu Click Print amp Fax or Print amp Scan o Select the machine from the list on the left side of the screen and click Open Print Queue Note If you do not see the Scan tab on the screen remove your machine by clicking the button from the Print amp Fax or Print amp Scan list Then add the machine by clicking the button eo Print amp Fax ea s gt show ail Q eam San Brother MFC xxxx Options amp Supplies n manual s MacBook Pro Kind Brother MFC XXXX CUPS Status Idle C Share this printer on the network Sharing Preferences Default printer Brother MFC xxxx 4 Default paper size A4 Z id Click the lock to prevent further changes 5 Click Scanner eoe Brother MFC xxxx ca Es bs 2 mx Delete Hold job Info Pause Printer Supply Levels Printer Setup Printer s Printer Ready N e Status Name Sent
16. available for each orientation Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimetres B Booklet Manual Use this option to print a document in booklet format using duplex printing it will arrange the document according to the correct page numbers and allows you to fold at the centre of the print output without having to change the order of the pages Booklet Manual The machine prints all the even numbered sides first Then the printer driver will stop and show the instructions required to re insert the paper When you click OK the odd numbered sides will be printed When you choose Booklet Manual the Duplex Settings button becomes available to select You can set the following settings in the Duplex Settings dialog box Duplex Type There are two types of duplex binding directions available for each orientation Booklet Printing Method When Divide into Sets is selected This option allows you to print the whole booklet into smaller individual booklet sets it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the pages You can specify the number of sheets in each smaller booklet set from 1 to 15 This option can help when folding the printed booklet that has a large number of pages Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimetr
17. indicates a warning B A red icon indicates a printing error has occurred There are two locations where you can display the Brother Status Monitor on your PC in the tasktray or on the desktop 28 Scanning For FAX 2940 The scanning operations and drivers will be different depending on your operating system The machine uses a TWAIN compliant driver for scanning documents from your applications Two scanner drivers are installed A TWAIN compliant scanner driver See Scanning a document using the TWAIN driver gt gt page 35 and a Windows9 Imaging Acquisition WIA driver See Scanning a document using the WIA driver gt gt page 29 Scanning a document using the WIA driver WIA compliant You can choose Windows Image Acquisition WIA for scanning images from the machine You can scan images directly into any application that supports WIA or TWAIN scanning Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page Load your document e Start Microsoft Paint to scan a document E Note The instructions for scanning in this Guide are for when you use Microsoft Paint The scanning steps may vary when using other software applications e Click From Scanner or Camera on the File menu The Scanner Setup dialog box appears o If necessary adjust the following settings in the Scanner Setup dialog box B Paper source 1 B Picture type 2 B Adjust the quality o
18. renen nennen nennen nnns 33 Scanning a document using the TWAIN driver menm enne nens 35 Scanning a document into the PC ssssssssssssssssse ener en nnn nennen nenne 35 Pre Scanning to crop a portion you want to scan ssssseeee emere 36 Settings in the Scanner Setup dialog box nennen nennen nnns 37 4 Remote Setup 41 Remote SOUP m R SE 41 5 Brother PC FAX Send Software For FAX 2940 43 PO FAX SONG incs3 E 43 Sending a leas a PO ENX ies i pio rope Cr otro DIR ds PER ex Pera ERE ERE e ED e ERE eau er PEOR ER 43 Setting up user Information iterata coenae dei tes el ne pee Ep dde ph V dedu dd ede Epid eun aud do hes 44 i ceEle cesta pads a A 45 Setting UP a cover page hed tea eto enge A a pol ddvecttuhecadecteladeect ibe 45 Entering cover page Informatloh ertet eot rettet e il ee eee n enel a rion ke o un 46 Address Book nti tO gd aivon da pl d Conrad cc sab ze M Feb o e rubia ee hie 47 Brother Address Book oi or dn E d ic isto Ed o eco ne 48 Setting up a member in the Address Book ssssssssssseeenne eene nnns 48 Setting up a group for broadcasting ssssssseeeeeenne eene nnne en nennen nnns 49 Editing member Information ocio ttti aepo i dre od Dee E dd daa edd dde PERI den ees 49 Deleting a member or group eintritt oy sesdeaes Heind eae quim E dei eed cient acn hd 49 Expor
19. y 100 100 Angle 0 353 You can change the additional watermark s size and position on the page by selecting the watermark and clicking the Settings button B Title Enter a suitable title into the field B Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Darkness B Bitmap Enter the file name and location of your bitmap image in the File box or click Browse to search for the file You can also set the scaling size of the image B Position Use this setting if you want to control the position of the watermark on the page 17 Printing Header Footer Print When this feature is enabled it will print the date and time on your document from your computer s system clock and the PC login user name or the text you entered By clicking Settings you can customize the information B ID Print If you select Login User Name your PC login user name will be printed If you select Custom and enter the text in the Custom edit box the text you entered will be printed Toner Save Mode You can conserve toner use with this feature When you set Toner Save Mode to On prints appears lighter The default setting is Off Note We do not recommend Toner Save Mode for printing photo or greyscale images Toner Save Mode is not available for HQ 1200 resolution Administrator Administrators have the authority to limit access to functions such as scaling and watermark Administ
20. 40 o Press and hold down the left mouse button and drag it over the portion you want to scan 1 Scanning area Note You can enlarge the image using the amp l icon and then use the al icon to restore the image to its original size 5 Load your document again Click Start When scanning is finished click Cancel to return to the graphics application window This time only the chosen area of the document appears in your application window o In your application window use the options available to refine the image Settings in the Scanner Setup dialog box Scan Image Type Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi True Grey Web Use for attaching the scanned image to web pages 100 x 100 dpi True Grey Text Use for scanning text documents 200 x 200 dpi Black amp White 37 Scanning For FAX 2940 Resolution You can choose a scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose Resolution Black amp White Grey Error Diffusion True Grey 100 x 100 dpi Yes 150 x 150 d
21. Profiles 3 ux UU mei RN 21 R Remote Setup Macintosh eterni en 76 Windows NN 41 S Scan Macintosh ICA No T Pm 73 Windows Resolution 2 5 ri nthe tein oes 38 TWAIN Compliant sssssssse 35 WIA Compliant csssseseee 29 Scan Type Windows Black amp White ooo ccecessssstesseseseseeeeeseeeeeees 38 Grey Error Diffusion sss 38 I XC 38 Status Monitor Macintosh tie dei p 65 Windows 27 SUP POM gsc E 23 T Tray Settings 5 nice ana R E L RR utu cae 25 W Watermark 25i cia roce des 15 16 78 brother Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
22. When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam see Basic User s Guide Error and maintenance messages If you have a print quality problem see Basic User s Guide mproving the print quality Manual duplex printing The machine prints all the even numbered pages on one side of the paper first Then the printer driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or thick paper is not recommended Printing Simultaneous scanning printing and faxing Your machine can print from your computer while sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during the computer printing However when the machine is copying or receiving a fax on paper it pauses the computer printing operation and then continues printing when copying or fax receiving has finished E Note ea Even if Toner Low or Toner Ended is displayed on the LCD fax sending and scanning are available Printing Printer driver settings E Note Macintosh See Printing and Faxing gt gt page 54 You can change the following printer settings when you print from your computer E Paper Size E Orientation E Copies E Media Type B Resolution E Print Settings E Multiple Page E Duplex Booklet E Paper Sour
23. ancel Click Start When scanning is finished click Cancel to return to the graphics application window 35 Scanning For FAX 2940 E Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required when you want to crop an image when scanning See Pre Scanning to crop a portion you want to scan gt gt page 36 Pre Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image o Follow the steps from to of Scanning a document into the PC gt gt page 35 e Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed 6 Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box TW Brother MFC xxxx Scanner Setup 3 xx cry Photo J PreScan i Web i i Width 204 0 mm C Text i 1 2410 pixels 1 i Height 291 0 mm Resolution 3437 pixels i 300 x 300 dpi X i i Data Size 7 9MB i Scan Type mm True Grey X 1 1 C inch 1 zi 1 Brightness i Document Size 4 i P i A4 210 x 297 mm 8 3 x 11 Y 3 Help Default Cancel 36 Scanning For FAX 29
24. ce E Scaling E Reverse Print B Use Watermark B Header Footer Print B Toner Save Mode B Administrator B Density Adjustment B Improve Print Output B Skip Blank Page B Print Profiles The following pages provide an overview of the printer driver settings For more information see the Help text in the printer driver Printing Accessing the printer driver settings For Windows xP Click Start and then Printers and Faxes For Windows Vista Click the o button Control Panel Hardware and Sound and then Printers For Windows 7 Click the o button and then click Devices and Printers e For Windows XP and Windows Vista9 Right click the Brother FAX XXXX Printer icon where XXXX is your model name and select Properties The printer properties dialog box appears For Windows 1 Right click the Brother FAX XXXX Printer icon where XXXX is your model name and select Printer properties The printer properties dialog box appears 6 For Windows XP and Windows Vista Choose the General tab and then click Printing Preferences The printer driver dialog box appears For Windows 7 Choose the General tab and then click Preferences The printer driver dialog box appears E Note To configure the tray settings choose the Tray Settings tab Printing Basic tab You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab
25. ces select Print amp Fax then choose the machine e Click the Open Print Queue then click Utility Status Monitor will start up B For Mac OS X 10 6 x to 10 7 x e Run the System Preferences select Print amp Fax or Print amp Scan then choose the machine o Click the Open Print Queue then click Printer Setup Select the Utility tab then click Open Printer Utility Status Monitor will start up Updating the machine s status If you want the latest machine status while the Status Monitor window is open click the e icon You can setthe interval at which the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences 6 0 9 i gt MFC xxxx USB Troubleshooting Visit the Genuine Supplies website Hiding or showing the window After starting the Status Monitor you can hide or show the window To hide the window go to the menu bar Brother Status Monitor and choose Hide Status Monitor To show the window click the Brother Status Monitor icon in the dock Brother Status Monitor rs 65 Printing and Faxing Quitting the window Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop up menu 66 Printing and Faxing Sending a fax You can send a fax directly from a Macintosh application E Note Fax documents will be sent in Black and White only o Create a document in a Macintosh appl
26. e Browse button to choose the database file 2 PC FAX Setup User Information Sending Address Book Select Address Book PC FAX Address Book Addressbook file C Program Files Brother Brmfl08i Address ba2 E You can use the address book you have chosen in the Select Address Book drop down list by clicking the Address Book button in the PC FAX Sending dialog box Outlook Express Address Book Address Book Type name or select From list Shared Contacts Name E MailA Business gt ES Michael Evans ES Joe Smith Message Recipients lt gt New Contact Properties lt OK Cancel Note To use your Outlook Address Book you must select Microsoft Outlook 2000 2002 2003 2007 or 2010 as your default E mail application For Microsoft Outlook 2010 the 64 bit version is not supported 47 Brother PC FAX Send Software For FAX 2940 Brother Address Book o Click the Start button All Programs Brother FAX XXXX where XXXX is your model name PC FAX Sending then PC FAX Address Book The Address Book dialog box appears Address Book File Edit Help B amp amp 8 Name Fax Ejsales oe Smith 908 555 1234 John Roller 908 704 2312 Setting up a member in the Address Book In the Address Book dialog box you can add edit and delete members and groups 0 In the Address Book dialog box click the icon to add a member
27. e Province Zip Code Post Code Sess Country Region Business Phone Divide Character Comma SIS Q From the Available Items column choose the data fields you want to import and click Add gt gt E Note From the Available Items list choose the fields in the same order they are listed in the imported text file 6 Choose Tab or Comma based on the file format you are importing from Divide Character Click OK to import the data Brother PC FAX Send Software For FAX 2940 Q9 Enter the name of the file and then click Open Look jn My Documents Adobe Documenti PaperPort My Recent Eigene PaperPort Dokumente Documents mes documents PaperPort Min PaperPort documenten Mina PaperPort dokument Desktop Omis documentos de PaperPort Emy Music amy PaperPort Documents El My Pictures My Documents My Computer My Network File name Places Files of type Test files bi csv Note If you chose Text file in step Files of type will be Text files txt csv 52 Apple Macintosh Printing and Faxing Scanning For FAX 2940 Remote Setup 54 73 76 Printing and Faxing Note FAX 2840 only supports the print function for Asia and Oceania Features in the printer driver Macintosh This machine supports Mac OS X 10 5 8 10 6 x 10 7 x Note The screens in this section are from Mac OS X 10 5 The screens on your Macinto
28. e machine without exiting the Remote Setup application 76 Remote Setup B Print Lets you print the chosen items on the machine You cannot print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and then click Print B Export Lets you save the current configuration setting to a file B Import Lets you read the setting from a file E Note You can use the Export and Import buttons to save Quick Dial or all your settings for your machine 77 A Administrator eese 15 18 B Brightness Macintoshi 31 deter o cessat a 74 Windows iosssnuceed adu dieit tetiaq tir ada da e RE 38 C Contrast MAGCINIOS A eet rire ere aaaea 74 Windows colat isses uta Roca asque RE 38 D Drivers Macintosh ICA ES ERR ect ate 73 eR 54 Windows uice PT 4 TWAIN EE 35 WIA occ cece cee cc ccc a E E a E 29 E Edit a Profile mnnn nagai 21 F FAX PC FAX Macintosh address BOOK 12 Rie 70 sending ecops EERE 67 Windows address DOOK eee 48 COVED Page ue get aee EORR PCR iSt o dO Ed 45 repe 49 SOMUNG EA 43 SetUP S 45 H Header Footer Print eseseeeeese 15 18 P Password 2 iet sec e se dandi Sos dab gecdees 18 Print Macintosh Manual duplex printing ssueusessss 63 Printer driVer i cet eir tirer reis 54 Windows9 Booklet printing 1 dee 13 Manual duplex printing ssueususssss 13 Print
29. each page will be printed for all the copies selected before the next page of the document is printed Ee 2 S atiz Hg Pr te 4 Disisig HB Media Type You can use the following types of media in your machine For the best print quality select the type of media that you wish to use B Plain Paper B Thin Paper B Thick Paper B Thicker Paper B Bond Paper B Envelopes B Env Thick B Env Thin B Recycled Paper B Label 11 Printing E Note When using ordinary plain paper 60 to 105 g m 16 to 28 Ib choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When printing on envelopes choose Envelopes If the toner is not fixed to the envelope correctly when Envelopes has been selected choose Env Thick If the envelope is crumpled when Envelopes has been selected choose Env Thin Resolution You can choose the resolution as follows B 300 dpi B 600 dpi m HQ 1200 E Note The print speed will change depending on what print quality setting you choose Higher print quality takes longer to print while lower print quality takes less time to print Print Settings You can change the print settings as follows E Graphics This is the best mode for printing documents that contain graphics E Text This is the best mode for printing text documents E Manual You can change the settings manually by choosing Manual and clicking the Ma
30. ed FAX 2940 only E Ce Even if Toner Low or Toner Ended is displayed on the LCD fax sending and scanning are available Choosing page setup options You can set the Paper Size Orientation and Scale From an application such as TextEdit click File then Page Setup Make sure Brother FAX XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK Settings Page Attributes H Format for Brother MFC xxxx B Brother MFC XXXx CUPS Paper Size A4 HH 20 99 by 29 70 cm Orientation Ts Ts Scale 100 e From an application such as TextEdit click File then Print to start printing B Mac OS X 10 5 8 to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu Printer Brother MFC xxxx Pje a IZ Presets Standard C PDF v Preview Cancel Print 56 Printing and Faxing Printer Brother MEC xxxx E fa Presets Standard el Copies f M Collated Pages 9 AII QFrom 1 to 1 Paper Size A4 HJ 20 99 by 29 70 cm Orientation T TextEdit E f Print header and footer ei 1of1 r Cm Print E Note You can save the current settings as a preset by choosing Save As from the Presets pop up menu B For Mac OS X 10 7 x For more page setup options cl
31. es 13 Printing Paper Source You can choose Auto Select Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards 14 Printing Advanced tab amp Brother MFC xx Printer Printing Preferences E Brother brother MFC xxxx SolutionsCenter Oat O Fit to Paper Size EL Em EE EL O Free 25 400 Paper Size A4 210 x 297 mm 8 3 x 11 7 in C Reverse Print Use Watermark Media Type Plain Paper Copies 1 Resolution 600 dpi Header Footer Print C Tener Save Mode Administrator Dther Print Options y Suppen C Ce Change the tab settings by clicking one of the following selections E Scaling 1 B Reverse Print 2 B Use Watermark 3 B Header Footer Print 4 B Toner Save Mode 5 B Administrator 6 B Other Print Options 7 Scaling You can change the print image scaling Reverse Print Check Reverse Print to reverse the data to flip it upside down Co N A O 0 DNDN Printing Use Watermark You can put a logo or text into your document as a watermark You can choose one of the preset Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button amp Brother MFC2xx Printer Printing Preferences Jf Broth brother MFC xxxx Solution
32. f the scanned picture 3 B Page size 4 B Preview 5 B Scan 6 29 Scanning For FAX 2940 Scan using Brother MFC XXXX What do you want to scan Paper source 1 Document Feeder v Select an option below for the type of picture you want to scan jo Grayscale picture e O Black and white picture or text ie Custom Settings 3 ou can also Adjust the quality of the scanned pictur 4 Page size a4 210x237 mm 8 3x11 7inc m L Preview f Scan _ Qo Choose Document Feeder from the Paper source drop down list 1 QO Choose the picture type 2 e Choose the Page size from the drop down list 4 o If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you have changed the settings Advanced Properties Advanced Properties Appearance 7 Contrast Resolution DPI Picture type Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utility See Scanner Utility gt gt page 31 30 Scanning For FAX 2940 9 Click the Scan button in the Scan dialog box 6 The machine starts scanning the document Scanner Utility The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi You mu
33. ghi Default cover page title O No cover page title Company Brother Industries LTD O Custom Address 123 Rose Hill Drive v vi v v v Department Marketing vi vi vi Address2 Potsville NJ 088 v Count cover page Preview OK Cancel Entering cover page information E Note If you are sending a fax to more than one recipient the recipient information will not be printed on the cover page B To Choose the recipient information you want to add to the cover page B From Choose the sender information you want to add to the cover page E Comment Enter the comment you want to add to the cover page B Form Choose the cover page format you want to use B Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style B Count cover page Check Count cover page to include the cover page in the page numbering 46 Brother PC FAX Send Software For FAX 2940 Address Book If Outlook or Outlook Express is installed on your PC you can choose in the Select Address Book drop down list which address book to use for PC FAX sending There are five types PC FAX Address Book Outlook Outlook Express Windows9 XP only Windows Mail Address Book Windows Vista only or Windows Contacts Windows 7 only Click th
34. ication 2 From an application such as TextEdit click File then Print B Mac OS X 10 5 8 to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu Printer Brother MFC xxxx P d Qo PDFw Preview Cancel Print ee RRELAZUEIGEAD Printer Brother MEC xxxx HH fa Presets Standard FH Copies zz M Collated Pages 9 AII QFrom 1 to 1 Paper Size A4 H4 20 99 by 29 70 cm Orientation T TextEdit M Print header and footer C i ioi i o PDFv Cancel Print 67 Printing and Faxing E For Mac OS X 10 7 x For more page setup options click Show Details Printer Brother MCooo Presets Default Settings E Pages All 4 1ofi b i bi sors Serien MET cus ne Printer Brother MFC xxxx Presets Default Settings Copies EJ Pages 9 All C From to PaperSize A4 210 by 297 mm Orientation extEdit ejje C Print header and footer C Rewrap contents to fit page m4 io x D Por Print 68 m Printing and Faxing e Choose Send Fax from the pop up menu Printer Brother MFC xxxx iE 4 Presets Standard E Copies i M Collated Pages All OFrom 1 to 1 Paper Size A4 Ae 20 99 by 29 70 cm Orientation iB T Y TextEdit Layout Color Matching Paper Handling Cover Page
35. ick Show Details Printer Brother MFC xxxx E Presets Default Settings Copies i Jo Pages All eil 57 Printing and Faxing Printer Brother MFC xxxx a Presets Default Settings a Copies Gs Pages All From 1 to 1 Paper Size A4 210 by 297 mm EA is Orientation me is TextEdit _ Print header and footer Rewrap contents to fit page iad 4 lofl b hr 2 PDF Hide Details Cancel Print E Note You can save the current settings as a preset by choosing Save Current Settings as Preset from the Presets pop up menu Choosing printing options To control special printing features choose the options you want to change from the Print dialog box Printer Brother MFC xxxx H fa Presets Standard i Copies i M Collated Pages 9 All OFrom 1 to 1 Paper Size A4 E 20 99 by 29 70 cm Orientation T Y TextEdit D Layout Color Matching Paper Handling 4 ioti Ganon Cover Page 5 Scheduler po POF PrintSetings O 1 Settings Send Fax Summary 58 Printing and Faxing Cover Page You can choose the following cover page settings Printer Brother MFC xxxx Hj iz Presets Standard Copies i M Collated Pages 9 AII QFrom 1 to 1 Paper Size A4 Ex 20 99 by 29 70 cm Orientation Ire T f Cover Page
36. ier petente kt a cre ea tene kao seen an eere e e Ra Lada 4 Printing a COCUMENE 0 n 5 Manual duplex two sided printing eceeceee center eee etcne ee eee inin A A 6 Guidelines for printing on both sides of the paper 6 Manual duplex priitiig c oreet te ene rn ted nna een ea ER EL ede uet e To HER dnd Yee Led ERR Ld 6 Simultaneous scanning printing and faxing sese emen ne nennen nen 7 Printemdriver SetiNgS RR eceaaane 8 Accessing the printer driver settings enm eene nnnm en nennen nennen nnns 9 Ij H 10 acier 10 nucum UuUo 10 elg 11 EMBED 11 aem 12 misleui C M 12 lulia 12 Manual duplex two sided Booklet sss eene eene nennen nennen 13 Paper Source EEEE EEE 14 hvelT ue olo E M a 15 Sr pe 15 Reverse PriNt EE 15 WSO Watermark Set LM UE 16 LAC EID SS 16 Header Footer duae R 18 Toner Save MOG saz EE
37. istrator password and click OK Don t run the program unless you know where it s from or you ve used it before BrScUtil Unidentified Publisher To continue type an administrator password and then click OK User Account Control helps stop unauthorized changes to your computer 32 Scanning For FAX 2940 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page D Load your document e Open your software application to scan the document Do one of the following B Windows Photo Gallery Click File then Import from Camera or Scanner B Windows Fax and Scan Click File New then Scan o Choose the scanner you want to use 5 Click Import or OK The Scan dialog box appears Q If necessary adjust the following settings in the Scan dialog box B Scanner 1 B Profile 2 B Source 3 E Paper size 4 B Color format 5 B File type 6 B Resolution DPI 7 B Brightness 8 B Contrast 9 B Scanning area 10 B Scan 11 33 Scanning For FAX 2940 1 4 2 3 4 5 6 7 i 9 Paper size aa 210 x 297 mm 8 3 x 1177 inche v Source l Feeder Scan one side n gum O Scanner Brother MFC xxxx Change Profile Documents Default Brightness i 0 B
38. k Print The PC FAX sending dialog box appears Brother PC FAX Add Cover Page Hi Address Book E Joe Smith 908 555 1234 E 2ehn Roller 908 704 2312 EFA 908 123 4567 All Clear Redial Cancel Pause Start 43 Brother PC FAX Send Software For FAX 2940 o Enter a fax number using any of the following methods E Use the dial pad to enter the number B Click the Address Book button and then choose a member or group from the Address Book If you make a mistake click All Clear to delete all the entries To include a cover page check Add Cover Page Note You can click the icon to edit a cover page QO Click Start to send the fax Note If you want to cancel the fax click Cancel If you want to redial a number click Redial to scroll through the last five fax numbers choose a number and then click Start Setting up user information E Note You can access User Information from the PC FAX sending dialog box by clicking the icon See Sending a file as a PC FAX gt gt page 43 o Click the Start button All Programs Brother FAX XXXX PC FAX Sending then PC FAX Setup The PC FAX Setup dialog box appears 13 PC FAX Setup User Information Sending Address Bock Name Company Department Phone Number Fax Number E mail Address 1 Address 2 Q Enter this information to create the fax header and cover page 44 B
39. l on the Brother Solutions Center at http solutions brother com Printing Printing a document When the machine receives data from your computer it begins printing by picking up paper from the paper tray The paper tray can feed many types of paper and envelopes For information about the Paper Tray and Recommended paper see Basic User s Guide From your application choose the Print command If any other printer drivers are installed on your computer choose Brother FAX XXXX as your printer driver from the Print or Print Settings menu in your software application and then click OK to begin printing Where XXXX is your model name Note o Macintosh See Features in the printer driver Macintosh gt gt page 54 You can choose the paper size and orientation in your application software If your application software does not support your custom paper size choose the next largest paper size Then adjust the print area by changing the right and left margins in your application software Printing Manual duplex two sided printing The supplied printer driver supports manual duplex printing Guidelines for printing on both sides of the paper B If the paper is thin it may wrinkle E If paper is curled turn over the stack straighten it and then put it back in the paper tray or manual feed slot E If the paper is not feeding properly it may be curled Remove the paper straighten it and turn over the stack B
40. m MFC models since FAX models and MFC models have identical features Where they display MFC in this manual please read MFC xxxx as FAX xxxx B n this manual the LCD messages of the FAX 2940 are used unless specified B Before using this manual please be sure to install available drivers and software from the download page for your machine in the Brother Solutions Center http solutions brother com For FAX 2840 users You can download printer drivers and Remote Setup from the Brother Solutions Center FAX 2840 only supports the print function and Remote Setup for Asia and Oceania For FAX 2940 users You can download printer drivers scanner drivers PC FAX Software and Remote Setup from the Brother Solutions Center Note that FAX 2940 does not support scanning using Mac OS X 10 5 8 Mac OS X 10 6 x 10 7 x users can use the ICA driver for scanning m Windows XP in this document represents Windows XP Professional Windows XP Professional x64 Edition and Windows XP Home Edition m Windows Vista in this document represents all editions of Windows Vista m Windows 7 in this document represents all editions of Windows 7 Table of Contents Section Machine operation keys 2 Using the control panel 2 Using the printer Keys eet rre idee i n er TE dee e de ade 2 JOD CANCE A 2 Section II Windows Printing 4 Using the Brother printer driver aree einen ent
41. ng photographs or other images for use in a word processor or other graphics application try different settings for the contrast and resolution to see which setting best suits your needs Document Size Choose one of the following sizes B A4 210 x 297 mm 8 3 x 11 7 in B JIS B5 182 x 257 mm 7 2 x 10 1 in B JIS B6 128 x 182 mm 5x 72 in E Letter 215 9 x 279 4 mm 8 1 2 x 11 in B Legal 215 9 x 355 6 mm 8 1 2 x 14 in B A5 148 x 210 mm 5 8 x 8 3 in B A6 105 x 148 mm 4 1 x 5 8 in B Executive 184 1 x 266 7 mm 7 1 4 x 10 1 2 in B 10x 15 cm 4x 6 in B 13 x 20cm 5x 8 in E 9x 13 cm 3 5 x 5 in B 13 x 18 cm 5 x 7 in B Postcard 1 100 x 148 mm 3 9 x 5 8 in B Postcard 2 Double 148 x 200 mm 5 8 x 7 9 in Custom If you choose Custom as the size the Custom Document Size dialog box appears Custom Document Size Custom Document Size Name Width 8 9 215 9 210 Height 8 9 355 6 297 Unit mm inch d Cancel Help Enter the Custom Document Size Name Width and Height for the document You can choose mm or inch as the unit for Width and Height 39 Scanning For FAX 2940 E Note You can see the actual paper size you chose on the screen PreScan Width 204 0 mm 2410 pixels Height 291 0 mm 3437 pixels Data Size 237 MB Width shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap forma
42. nual Settings button You can set brightness contrast and other settings Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper E Page Order When N in 1 option is selected the page order can be selected from the drop down list E Border Line When printing multiple pages onto one sheet with the Multiple Page feature you can choose to have a solid border dashed border or no border around each page on the sheet 12 Printing B Print cut out line When 1 in NxN pages option is selected the Print cut out line option can be selected This option allows you to print a faint cut out line around the printable area Manual duplex two sided Booklet When you want to print a booklet or do manual duplex printing use this function B None Disable duplex printing B Duplex Manual When you want to do duplex printing use this option Duplex Manual The machine prints all the even numbered pages first Then the printer driver will stop and show the instructions required to re insert the paper When you click OK the odd numbered pages will be printed When you choose Duplex Manual the Duplex Settings button becomes available to select You can set the following settings in the Duplex Settings dialog box Duplex Type There are four types of duplex binding directions
43. o do manual duplex printing see Duplex Printing gt gt page 63 Print Settings You can change settings by choosing a setting in the Print Settings list Printer Brother MFC xxxx ie fa Presets Standard FH Copies 1 F Collated Pages All T E O From 1 to 1 Paper Size A4 we 20 99 by 29 70 cm Orientation T Print Settings W Media Type Plain Paper Resolution 600 dpi e Paper Source Auto Select tje lofl PL C PDFv Cancel Print B Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes 60 Printing and Faxing Env Thick Env Thin Recycled Paper Label B Resolution You can change the resolution as follows 300 dpi 600 dpi HQ 1200 B Paper Source You can choose Auto Select Tray 1 or Manual Advanced print settings When you click the triangle mark gt beside Advanced the advanced print settings appear Printer Brother MFC xxxx iH Presets Standard B Copies 1 M Collated Pages All OFrom 1 to 1 Paper Size A4 Z 20 99 by 29 70 cm Orientation B To B Toner Save Mode You can conserve toner use with this feature When you set Toner Save Mode to On print appears lighter The default setting is Off E Note We do not recommend Toner Save Mode for printing Photo or Greyscale images Toner Save M
44. ode is not available for HQ 1200 resolution B Graphics Quality You can change the print quality as follows Graphics The Graphics mode prioritises contrast Choose this setting for printing text and figures such as business and presentation documents You can represent sharp contrasts between shaded areas 61 Printing and Faxing Text This is the best mode for printing text documents B Improve Print Output This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting e Note M a M I a a This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting OY Note This operation will increase the temperature of the machine s fusing process Reduce Ghosting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 3096 or ghosting may increase E Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper tes
45. orother Software User s Guide Not all models are available in all countries For FAX users This documentation is for both MFC and FAX models Where it says MFC in this User s Guide please read MFC xxxx as FAX xxxx Applicable models This User s Guide applies to the following models FAX 2840 FAX 2940 Definitions of notes We use the following icons throughout this User s Guide e Not Notes tell you how you should respond to a situation that may arise or give ote tips about how the operation works with other features Compilation and publication notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication 2012 Brother Industries Ltd IMPORTANT NOTE B This product is approved for use in the country of purchase only Do not use this product outside the country of purchase as it may violate the power regulations of that country E In this manual the screens in this manual are fro
46. ou want them to be listed You can select the separator character to be inserted between items Available Items Selected Items Divide Character Comma OTab 50 Brother PC FAX Send Software For FAX 2940 Q9 Enter the name of the file and then click Save Save in My Documents 4 Cj Adobe Lee C3Documenti PaperPort MyRecent Eigene PaperPort Dokumente Documents mes documents PaperPort Mijn PaperPort documenten Mina PaperPort dokument Desktop Mis documentos de PaperPort Emy Music amy PaperPort Documents El My Pictures My Documents 98 My Computer MyNetwork File name Places Save as type Test files csv Importing to the Address Book You can import ASCII text files csv vCards electronic business cards or Remote Setup Dial Data into your Address Book Importing an ASCII text file e Do one of the following B From the Address Book click File Import then Text B From the Address Book click File Import then vCard and go to step G B From the Address Book click File Import then Remote Setup Dial Data and go to step 9 Select Items Select the fields from the Available Items list in the same order they are listed in the Import text file You must select the separator character used in the Import text file Available Items Selected Items Name Title Company Depart Job Title Street Address City Stat
47. pi Yes 200 x 200 dpi Yes 300 x 300 dpi Yes 400 x 400 dpi Yes 600 x 600 dpi Yes 1200 x 1200 dpi Yes 2400 x 2400 dpi Yes 4800 x 4800 dpi Yes 9600 x 9600 dpi Yes 19200 x 19200 dpi Yes Scan Type B Black amp White Use for text or line art B Grey Error Diffusion Use for photographic images or graphics Error Diffusion is a method for creating simulated grey images without using true grey dots Black dots are put in a specific pattern to give a grey appearance B True Grey Use for photographic images or graphics This mode is more exact due to using up to 256 shades of grey Brightness Adjust the setting 50 to 50 to get the best image The default value is 0 representing an average You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image You can also enter a value in the box to set the level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Contrast You can increase or decrease the Contrast level by moving the slider to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in grey areas You can also enter a value in the box to set the Contrast 38 Scanning For FAX 2940 E Note The Contrast setting is only available when Grey Error Diffusion or True Grey is chosen When scanni
48. rator Settings CO Copies Lock C Multiple Page amp Scaling Lock C watermark Lock C Header Footer Print Lock OK Cancel Help B Password Enter the password into this box E Note Click Set Password to change the password E Copies Lock Lock the copy pages selection to prevent multiple copy printing E Multiple Page amp Scaling Lock Lock the scaling setting and multiple page setting to prevent changes being made 18 Printing B Watermark Lock Lock the current settings of the Watermark option to prevent changes being made B Header Footer Print Lock Lock the current settings of the Header Footer Print option to prevent changes being made Other Print Options You can set the following in Printer Function B Density Adjustment B Improve Print Output B Skip Blank Page Density Adjustment Increase or decrease the print density Improve Print Output This feature allows you to improve a print quality problem B Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to the thin setting E Note This operation will decrease the temperature of the machine s fusing process B Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the p
49. rinter driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process B Reduce Ghosting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 3096 or ghosting may increase LA Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test a small quantity to make sure that the paper is suitable 19 Printing Skip Blank Page If Skip Blank Page is checked the printer driver automatically detects blank pages and excludes them from printing E Note This option does not work when you choose the following options Use Watermark Header Footer Print Nin1or 1 in NxN Pages in Multiple Page Duplex Manual or Booklet Manual 20 Printing Print Profiles tab Print Profiles are editable presets designed to give you quick access to frequently used printing configurations Brother MFC xxx Printer Printing Preferences EJEA Brother brother MFC xxxx SolutionsCenter Basic Advanced Print Profiles Print Profiles are editable presets designed to give you quick access to the best settings for your print job o Select the desired Print Profile Manual Print Setting 5 e General Print PaperSize A4 bj
50. rother PC FAX Send Software For FAX 2940 6 Click OK to save the User Information Note You can set up the User Information separately for each Windows account Sending setup From the PC FAX Setup dialog box click the Sending tab to display the screen below 53 PC FAX Setup User Information Sending Address Book access 2 For example Dial 9 to access outside line Header IV Include header E Outside line access Enter a number to access an outside line here This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and the Dial Prefix set in the function menu will be ignored B Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information gt gt page 44 Setting up a cover page From the PC FAX sending dialog box click the icon to access the Brother PC FAX Cover Page Setup screen The Brother PC FAX Cover Page Setup dialog box appears 45 Brother PC FAX Send Software For FAX 2940 Bl Brother PC FAX Cover Page Setup Comment Name Taro Nagoya Department Sales Company Brother Intemational Corp From Form Name John Doe IEL 129456789 p Layout Type1 FAX 987 654 321 Cover page title E Mail abe def
51. s Canter Basic Advanced Print Profiles Sealing Got O Fit to Paper Size O Free 25 400 E Paper Size A4 Reverse Pint 210 x 297 mm 83x 11 7 in Media Type Plain Paper Copies 1 3 Resolution 600 dpi Header Footer Print Settings Duplex Booklet None Scaling Off Toner Save Mode Watermark On CONFIDENTIAL Administrator Settings Dther Print Options Default Watermark Settings Watermark Settings Select Watermark CONFIDENTIAL COPY DRAFT Delete C Custom Settings Eirst Page Other Pages CONFIDENTIAL COPY DRAFT 16 Printing Transparent Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document In Outline Text Check In Outline Text if you only want to print an outline of the watermark It is only available when you choose a text watermark Custom Settings You can choose which watermark to print on the first page or on the other pages Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style O Use Bitmap File CONFIDENTIAL Arial Regular Position Automatically Centered s 100 100
52. sh will vary depending on your operating system version 54 Printing and Faxing Manual duplex two sided printing The supplied printer driver supports manual duplex printing Guidelines for printing on both sides of the paper B If the paper is thin it may wrinkle E If paper is curled turn over the stack straighten it and then put it back in the paper tray or manual feed slot E If the paper is not feeding properly it may be curled Remove the paper straighten it and turn over the stack B When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam see Basic User s Guide Error and maintenance messages If you have a print quality problem see Basic User s Guide mproving the print quality Manual duplex printing The machine prints all the even numbered pages on one side of the paper first Before reinserting the paper straighten it well or you may get a paper jam Very thin or thick paper is not recommended 55 Printing and Faxing Simultaneous scanning printing and faxing Your machine can print from your computer while sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during the computer printing However when the machine is copying or receiving a fax on paper it pauses the computer printing operation and then continues printing when copying or fax receiving has finish
53. st restart your PC for the new settings to take effect LA Note If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file E Running the utility You can run the utility by choosing the Scanner Utility located in Start All Programs Brother FAX XXXX where XXXX is your model name Scanner Settings Scanner Utility Screens on your computer may vary depending on your operating system or the model of your machine Scanner Utility WIA Device Brother MFC xxxx ml Max Resolu C 1200x1200 C 2400x2400 4800x4800 C 9600x9600 C 19200x19200 E Note Windows Vista and Windows T When the User Account Control screen appears do the following For users who have administrator rights Click Allow User Account Control a Don t run the program unless you know where it s from or you ve used it before i BrScUtil exe UM Unidentified Publisher 1don t know where this program is from or what it s for gt Allow Itrust this program I know where it s from or I ve used it before v Details User Account Control helps stop unauthorized changes to your computer 31 Scanning For FAX 2940 For users who do not have administrator rights Enter the admin
54. t The size will be different for other file formats such as JPEG User adjustable from 8 9 x 8 9 mm to 215 9 x 355 6 mm 40 Remote Setup Note FAX 2840 only supports Remote Setup for Asia and Oceania Remote Setup The Remote Setup program lets you configure many machine settings from a Windows9 application When you start this application the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen If you change the settings you can upload them directly to the machine Click the Start button All Programs Brother FAX XXXX and Remote Setup ZA Brother MFC Remote Setup Program FAX xxxx General Setup Mode Timer Paper Type Paper Size Volume Ring Me Initial Setup Beeper Speaker Toner Save Sleep Time Replace Toner Continue Export E OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK B Cancel Lets you exit the Remote Setup application without uploading data to the machine B Apply Lets you upload data to the machine without exiting the Remote Setup application 41 Remote Setup B Print Lets you print the chosen items on the machine You cannot print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and then click
55. t a small quantity to make sure that the paper is suitable E Other Print Options Skip Blank Page If Skip Blank Page is checked the printer driver automatically detects blank pages and excludes them from printing 62 Printing and Faxing Duplex Printing E Manual duplex Select Paper Handling Choose Even Only and print and then reload the printed paper into the tray blank side face down in Tray 1 or manual feed slot blank side face up in Manual Choose Odd Only and print Printer Brother MFC xxxx GIZ Presets Standard Z Copies 1 M Collated Pages 9 All OFrom 1 to 1 Paper Size A4 JE 20 99 by 29 70 cm Orientation ff fe Ti we Paper Handling 8 Pages To Prim V Scale down Page Order Automatic m Crore Cancel Print 63 Printing and Faxing Removing the Printer driver for Macintosh Q Log in as an Administrator e From the Apple menu choose System Preferences Click Print amp Fax or Print amp Scan then choose the printer you want to remove and remove it by clicking the button 64 Printing and Faxing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of the machine letting you See error messages such as paper empty or paper jam at pre set update intervals You can check the device status by launching Brother Status Monitor Follow these steps B For Mac OS X 10 5 8 p Run the System Preferen
56. tification of error messages such as paper empty or paper jam amp Brother Status Monitor Brother MFC xxxx Printer v USB004 O Sleep Troubleshooting Visit the Original Supplies website You can check the device status at anytime by double clicking the icon in the tasktray or by choosing Status Monitor located in Start All Programs Brother FAX XXXX on your PC Windows 7 If you have set the Enable Status Monitor on startup during installation you will find the E button or the Brother Status Monitor icon on the taskbar To show the Brother Status Monitor icon on your taskbar click the E button The Brother Status Monitor icon will appear in the small window Then drag the E icon to the taskbar There is also a link to the Troubleshooting and Brother Original Supplies website Click Visit the Original Supplies website button for more information on Brother original supplies Note For more information about using the Status Monitor software right click the Brother Status Monitor icon and choose Help The automatic software update feature is active when the status monitor feature is active With the update feature you can receive both Brother applications and machine firmware updates automatically Monitoring the machine s status The Status Monitor icon will change colour depending on the machine s status B A green icon indicates the normal stand by condition 27 Printing B A yellow icon
57. ting the Address Book tacente eet esca en d ini ede da e d ca n reta es 50 Importing to the Address BOOK rr orn bees o e tt t rin an to te be o ER 51 Section Ill Apple Macintosh 6 Printing and Faxing 54 Features in the printer driver Macintosh sssssssssseeeneneeee ennemi 54 Manual duplex two sided printing sssssssseenene nnne nennen nennen enn 55 Guidelines for printing on both sides of the paper 55 Manual duplex printing 2 c ceccccecceeeeeeeeeeeeeaeeaeceeeeeeeeeeeeeeceaaaaeaeeeeeeeeeseseesecccnaeeeeeeeeeeeeeeseeeeniaaeeas 55 Simultaneous scanning printing and faxing sss eem nennen nennen 56 Choosing page setup options ssssssssssssssssesesseeeeneeneenenrme emnt nennen enne rennen nnn Enere 56 Choosing Printing OPtlONS nesciat et eerta indere had eee iex ee dita d ad La E ua d REEL dud e 58 Cover e e A ENE AE E A nennen enne E rir en ntn rrr en nter rnit nenne nennen e nennen nnns 59 LAY OUT E 59 Print Settings 60 Removing the Printer driver for Macintosh sssssssssseeeenenee eene 64 Status ore o E 65 Updating the machine s status 2 iciatis itia E eiii eau seam iananeeeatennne 65 Hiding or showing the window ossessi enaa AEE nennen nennen nennen neret tenen nennen 65 Q itting the WINDOW aaa aaia 66
58. x 11 7 in MFC xxxx Media Type Plain Paper Copies 1 Basic Advanced PrintProfiles Brother PK SolutionsCenter Paper Size Orientation Copies Media Type Resolution Print Settings Ad 9 Portrait Q Landscape 1 g Collate Plain Paper 600 dpi Graphics Manual Settings Normal Resolution 600 dpi age Order Right then Down Duplex Booklet None g Of Border Line Watermark Off Duplex Booklet None vj Duplex Settings Paper Source First Page Auto Select Other Pages Same as First Page mE ENITENN Printer Driver Version xxx xx XX Xxx xxxx Brother Solutions Center Connect directly to the Brother Solutions Center Website http solutions brother com for up to date information on device drivers user guides white papers and other documentation available for your Brother product For best quality results use Brother original supplies Visit our website for further information 2 Original Supplies We Brother CreativeCenter BROTHER 3 amp CREATIVECENTER 4 free and easy on line solution to create and print professional photo projects This user friendly application allows you to create greeting cards calendars brochures and other creative projects for the home or business usage featuring your own photos and personal notes 19xx 20xx Brother Industries Ltd
59. yed B Paper Size 2 This setting allows you to define which paper size is used for the tray and manual feed slot Highlight the paper source you want to define and then choose the paper size from the drop down list Click Update 4 to apply the setting to the tray B Default Source 3 This setting allows you to choose the default paper source that your document will be printed from Choose the Default Source from the drop down list and click Update 4 to save your setting The Auto Select setting will automatically pull paper from any paper source tray or manual feed slot that has a defined paper size that matches your document B Update 4 The Update function reflects the Paper Size 2 setting in Paper Source Setting 1 25 Printing B Serial No 5 By clicking Auto Detect 6 the printer driver will query the machine and display its serial number If it fails to receive the information the screen will display B Auto Detect 6 The Auto Detect function obtains the machine s serial number by initiating communication between the PC and the machine E Note The Auto Detect function is not available under the following machine conditions The machine s power switch is Off The cable is not connected to the machine correctly 26 Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices allowing you to get immediate no
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