Auralog Education 7.0 - Admin Tools User Guide
Contents
1. l l Auxiliary lesson l j O server 5 Lessons Auxiliary l Te Lesson Server lt gt Http protocol server connection most frequently used for identification purposes Network access to data and files Local connection Server workstation designated workstation for the technical administrator to configure the system and the File and Data Server Administrator workstation designated workstation for the Administrator to organise the structure of the Tutoring Service students Tutors language and student groups using the Admin Tools application Student workstation designated workstation for students to work in TELL ME MORE Tutor workstation designated workstation for the Tutor to organise follow and personalise student training using the Tutor Tools application Auxiliary lesson server designated workstation for the technical administrator to copy the lesson content of TELL ME MORE onto an auxiliary server According to the needs and configuration of the network on which TELL ME MORE Education is installed the installation of this workstation is optional Note Depending on the network configuration all applications can be installed on the same workstation Copyright 2003 Auralog S A All rights reserved 3 Auralog TELL ME MORE EDUCATION Admin Tools Introduction Before running Admin Tools you must install TELL ME MORE Education and define the server parameters To know more about installation and2. Mo lesson language has been specified for 1 studentia Language E E ppi ish English Localisation Z Local Lesson languages Language group If lesson language information i e language group or lesson language is missing for one student this information will be asked for to complete the importation of all student data The lesson language added will be allocated to all students for which this information was missing LearningGroups or IDLearningGroups The file contains one or more errors a message warning you of the number of errors will be displayed This will be followed by the opening of a Notepad file which will give further details about the errors To export one or more student accounts This function allows you to export a list of student accounts in text format txt The exported file can contain any combination of the following data Surname First name Student ID Student group name Student group ID User name Password Lesson languages Tutor name Language Language group name Language group ID Account status active inactive gt Select the menu Students Export student accounts Copyright 2003 Auralog S A All rights reserved 21 Auralog TELL ME MORE EDUCATION Admin Tools File components to be exported Fields to export Surname First name Student ID Student group name Student group IDI User name W 2
3. defining the parameters of TELL ME MORE Education refer to the Installation Guide Admin Tools allows the training structure within TELL ME MORE Education to be organised according to individual contexts The application enables the organisation of Tutor accounts creation modification and removal A Tutor is a teacher training course leader or the organiser of a language group a group of students all learning the same language The Tutor can track students progress and communicate with them using Tutor Tools language groups creation modification and removal A language group is a group of students with the same ability level learning the same language with the same Tutor This facilitates the Tutor s consultation of the student tracking as well as the sending of options files and individual Learning Paths To know more about this refer to the Tutor Tools manual student groups creation modification and removal A student group groups students irrespective of the language being learnt This enables administrative management of the groups particularly important for year groups within an educational establishment These groups can be identified according to predefined types e g Class and Group or names designed to suit the needs of the environment in which the program is being used A student can only belong to one student group type student accounts creation copying importation export mod
4. during student registration in TELL ME MORE have the following default values Name password typed in by the student optional Lesson language Access to all lesson languages and to all ability levels installed Language group no language group allocated Tutor no Tutor assigned The values allow students to use TELL ME MORE without any restrictions and without being assigned to a Tutor language group or student group The information concerning the languages student groups language groups and Tutors can be subsequently modified using Admin Tools To know more about this refer to the To modify a student account section Copyright 2003 Auralog S A All rights reserved 14 Auralog TELL ME MORE EDUCATION Admin Tools To add a student account This function allows you to save all the information concerning an individual student to create their personal account In the Students window click on the icon Add a student account or select the menu Students Add a student account Surname Foe First name Robert Language British English Localization Z Loca zj Uzer name Foker Password Contirmation Lesson languages Language group pa P T French Ea French Val rie Lenoir Student groups gr Class er Group Ay a Activate account You must type in different types of information gt Type in the surname and first name of the student max 50 in each text box gt Select the TELL ME MORE
5. extra commas etc the importation cannot be successfully completed Copyright 2003 Auralog S A All rights reserved 18 Auralog TELL ME MORE EDUCATION Admin Tools Name and description of column format Column name Explanation Surname Student s surname by default the entry in the UserName column Student s first name PupilsGroup or IDPupilsGroup TELL ME MORE user name Password to access TELL ME MORE LearningGroups or Language group name or ID Tutor led training Student group name or ID IDLearningGroups If a student has been allocated to a language group it is not necessary to state the lesson language If a student has not been allocated to a language group training without a Tutor you must only state the lesson ies language LessonLanguages Lesson language 3 letter code ANG British English FRA French ALL German ITA Italian ESP Spanish AME American English DUT Dutch Language Language 3 letter code ANG British English FRA French ALL German ITA Italian ESP Spanish AME American English DUT Dutch Optional Caution The column names reproduced in the file to be imported must be exactly the same as those appearing in the table above Examples of files to be imported Example 1 File with the UserName and LearningGroups columns i Exportation_ang txt File Edt 7 5tudents UserName Surname LearningGroups williamty
6. the ID The columns can be arranged in any order Ifa student is learning multiple languages or belongs to multiple language groups and or student groups the different codes must be separated by a comma Refer to example 2 of the files to be imported above each student is learning two languages You can decide to put no data in a certain column However in this case you must retain the semi colons marking out the column and put a space between them Example durand michel fra Do not forget to put students at the beginning of the file and before the name in the first column The file must be in text format txt To import the file gt Select the menu Students Import student accounts from a file gt Select the file you want to import The file will be analysed during importation There are several scenarios which may occur during this analysis The file contains no errors the importation is completed successfully the list of student accounts is updated and the following message will appear x student s added successfully The file contains no errors but some information is missing a dialogue box will appear asking for the information necessary to complete the importation Copyright 2003 Auralog S A All rights reserved 20 Auralog TELL ME MORE EDUCATION Admin Tools Information necessary for student import Import 3 student file s Mo name has been specified for 1 student s
7. 01 www auralog com Technical support Tel 33 0 1 30 07 12 10 E mail support pro auralog com Copyright 2003 Auralog S A All rights reserved 24 Auralog
8. 032004 amp 3 Year 11 KS4 er 4 Group G fat 1103 session To add a student group E In the Student groups window click on the icon Add a student group or select the menu Student groups Add a student group Add a student group Ea Mame Year 11 KS4 Description Group type gt Type in a name for the student group you are creating e g class name level year gt Type ina description This is optional but does allow more details about the student group to be given e g number of students year level gt Select a student group type This is optional but does allow the group you are creating to be classified To know more about this concept refer to the Student group types section gt Confirm by clicking on the green tick To modify a student group In the Student groups window select the student group you want to modify You must then either double click on the corresponding line or click on the icon Modify a student group You can also select the menu Student groups Modify a student group Carry out the modifications and confirm by clicking on the green tick To know more about this refer to the To add a student group section Caution You cannot modify the group type of a student group which already contains students Copyright 2003 Auralog S A All rights reserved 11 Auralog TELL ME MORE EDUCATION Admin Tools To remove one or more student groups This function enables you to
9. E EEEN EE E NETS 18 Format and contents of file to be TIMPOTI CT icisactssnsisciectin dcatucsanwioigi ss assiasnantsicaesiate catenins gidisaasatinssiseadertacuedediassyeideudcueaeteaneace 18 Some basic rules for creating a valid file to be imported cccccccccccc cece cece aaa 20 DO ITF I cscs a E cad a gece a E E E E a esaeseaeee 20 TO EXPORT ONE OR MORE STUDENT ACCOUNTS ccsscececcecccecccecccsceccsceceececeecsceccsceescsescesescecescesescesscsceseecscusescesesees 21 TO MODIFY A STUDENT ACCOUNT cccsceccececcsceccecccscccsceccececeececeececescecescscececuecscesescestecsseeceseecscesescesescesescesescesescesescs 22 TO REMOVE ONE OR MORE STUDENT ACCOUNTS cccscescececcecsceccesceccscecesceceececeecececescsescestsceceecesescesaecsceseecsssescesesees 23 TECHNIK ALSUPPOR T orinni E E 24 Copyright 2003 Auralog S A All rights reserved 2 Auralog TELL ME MORE EDUCATION Admin Tools TELL ME MORE Education system set up This diagram displays the standard TELL ME MORE Education system set up for a multi workstation licence E k i 1 5 Administrator Server workstation 1 t workstation 2 Admin Tools File and Data Server TELL ME MORE Server System data Student JH workstation 3 Lessons TELL ME MORE gt _ LL Shared data B Mee ee Users E Tutor E p workstation 4 Lessons 7 Manager p ome Tools 5 Lesson Copier Tamen E eee yee l TELL ME TELLME MORE
10. TELL ME MORE EDUCATION Admin Tools Admin Tools User Guide Copyright 2003 Auralog S A All rights reserved Auralog TELL ME MORE EDUCATION Admin Tools Contents TELL ME MORE Education D S U err E T EEE S AE ES EA E S NS 3 MN ON ccr O TEA T A ass sceonscwsanedactencoecosnceiesbacseiaseaases 4 TO RUN ADMIN TOOLS sisccasiccocsiiectdacdoasusisceaioud sacacianascbhocndaadonsusisceaioud sacasanaccbhocn sacdaaauslsGeniond sacasanancuheut dacdaasuslsdesioat cacacenancbhedesec 4 THE ER WINDOW snc seces pia chacdonauciecnte sacs tenn seadeasaceacioaveciedadesai lt sonawcadsassceaciaavaddeaecasaisceaaccadsasaseacdeasudaeaniecesnceavenses 6 ARTA We Pa TUTOR ACCOUNT aoc cicero terri cic raphe oe N E bisa aerate igre he ae ete EEEE 6 Tan uae T TE Pe Te nee ee ee ee eee mee eee eS ene me een ree ere eee rer ee 4 A S LA a E ETE E E A T cee eee 7 TOMODIFY A TUTOR ACCOUNT ic vcivniccnsccsecsesecasecca ous EENAA ONAKO AEON EONIA TOANE ANA ENON NEOA AARON EEOAE iNe 7 TOREMOVEA TUTOR ACCOUNT sessnesasecsecsstusssvcanosaeevatiocundsagodgeansetudeeudanionssevatiocunssaGodseedetedeeedextweesevatiesuneuaclodgadsetedaeedasnnascentessle 8 THE LANGUAGE GROUPS WINDOW esesesesssscscscosesesesesesesesesessosoeoscscsesoseseseseseoeososososesosesesesesesesesessseososcsoseseseseoes 9 TOADDA LANGUAGE GROUP ensorrar a a 9 TOMODIFY A LANGUAGE GROUP wincoscicncesscdccconatexdcosaneicnanebbcmtenndideonntiowsansacbbencnadiocacobsmdudeonsdiewsaoswabienonatocatens
11. also click on the green tick in the Student group types window to add the new student group type to Admin Tools Copyright 2003 Auralog S A All rights reserved 12 Auralog TELL ME MORE EDUCATION Admin Tools To add a predefined student group type This function is only useful in the case where you have removed all of the default predefined student group types and you want to return them to the list In TELL ME MORE Education the predefined student group types are Class and Group gt Click on the icon Add a predefined student group type e Predefined student group types Ea gt Select the predefined student group type you want to add from the list gt Confirm by clicking on the green tick Note You must also click on the green tick in the Student group types window to add the predefined student group type to Admin Tools To modify a student group type Caution You cannot modify a predefined student group type i e Class and Group a E gt Select the student group type you want to modify then click on the icon Modify a student group type gt Modify the name then confirm by clicking on the green tick Note You must also click on the green tick in the Student group types window to modify the student group type in Admin Tools To remove one or more student group types Caution A student group type currently in use cannot be removed gt Select one or more student group ty
12. default language This is only valid while the account is being created as the Tutor can subsequently modify this language in Tutor Tools gt Type ina user name between 2 and 50 characters and a password optional max 16 characters to be used to access TELL ME MORE a password allows the student s data on the network to remain confidential Copyright 2003 Auralog S A All rights reserved 15 Auralog TELL ME MORE EDUCATION Admin Tools Lesson language To add a lesson language and define the associated parameters gt Select the lesson language s To do this click on the icon Add a lesson language Add a lesson language Lesson Language spanish Language group E a Spanish Tutor Wiliam George a Restrict access ta Lesson Families Lesson Family gt Select a lesson language from the drop down menu gt You can also select a language group optional The name of the Tutor responsible for the selected language group will be displayed Note A student does not have to be allocated a language group select None from the drop down menu In this case the student will not have a Tutor To restrict access to Lesson Families A Lesson Family is a collection of lessons grouped according to either an ability level a theme or both criteria By default students have access to all Lesson Families of the selected lesson language Example the Lesson Families for British English You can res
13. ification and removal Note The administration of TELL ME MORE Education is optional when the automatic creation of student accounts option has been activated selected during the installation of the server and modifiable using Server Manager To run Admin Tools Caution You must run the TELL ME MORE Server application to run Admin Tools gt Go into the Start menu gt Select Programs gt Select TELL ME MORE Education gt Select Admin Tools Administrator identification User name Administrator Passyyord v 4a 2A The user name Administrator is defined by default and is not modifiable Enter the Administrator password if one was defined during installation You can check and or modify the server name and the port number by clicking on the icon Define server connection es Confirm by clicking on the green tick parameters Copyright 2003 Auralog S A All rights reserved 4 Auralog TELL ME MORE EDUCATION Admin Tools The Admin Tools application comprises four windows The Tutors window This window allows you to create modify or remove Tutor accounts The Language groups window This window allows you to create modify or remove language groups The Student groups window This window allows you to create modify or remove student groups The Students window This window allows you to create duplicate import export modify or remove student accounts Note To sui
14. ing the new lesson language In the Language groups window select the language group you want to modify You must then either double click on the corresponding line or click on the icon Modify a language group You can also select the menu Language groups Modify a language group Carry out the modifications and confirm by clicking on the green tick To know more about this refer to the To add a language group section To remove one or more language groups In the Language groups window select the language group s you want to remove You can then do this either by clicking on the icon Remove one or more language groups or select the menu Language groups Remove one or more language groups Caution You cannot remove a language group containing students You must first move or remove the student accounts before removing the language group For more details refer to The Students window section Copyright 2003 Auralog S A All rights reserved 10 Auralog TELL ME MORE EDUCATION Admin Tools The Student groups window The student groups concept allows students to be grouped together thus enabling easy system administration A student can be allocated to one or several student groups or indeed not allocated to any student group uN N47 Click on the icon Student groups S Student groups T Wr ID Mame Group type Description er 1 Group 1 class 10 2003 session amp 2Group4 Eclass 20
15. ion You cannot remove a Tutor account if the Tutor is responsible for a language group You must first remove the language group before you can remove the Tutor account For more details refer to the section entitled The Language groups window To remove one or more language groups In the Tutors window select the Tutor s whose account s you want to remove You can then do this either by clicking on the icon Remove Tutor account s or select the menu Tutor Remove Tutor account s A message will ask you to confirm the removal of the account concerned If you confirm this choice the account will be definitively removed Copyright 2003 Auralog S A All rights reserved 8 Auralog TELL ME MORE EDUCATION Admin Tools 6 9 m The Language groups window A language group is a group of students learning the same language with the same Tutor who is assigned to the group when it is created The student accounts created thereafter can be allocated to one or several language groups or indeed not allocated to any language group Caution There can only be one Tutor per language group Click on the icon Language groups ESZA Language groups ie 9S t ID Mame Description Lesson Language Tutor Eai taiani Level 1 W Sitalian E Antonio Biaggi E a 2 German Level 1 P German Peter Stevens fe 3 English Level 8british English Paul Dupont Ea 4 French E BFrench g Val rie Lenoir Ea 5 Spanish Y spanish g wilia
16. m George Caution Check the Tutor account you want to assign to the language group has already been created If this is not the case refer to the To create a Tutor account section To add a language group ina In the Language groups window click on the icon Add a language group a or select the menu Language eroups Add a language group Add a language group Marnie Spanish Description Lesson language W Spanish hi Tutor name wiliam George i Type in a name for the language group e g language taught and level gt Type in a description of the group This is optional but does allow more details about the language group to be given e g the group s ability level the date of the group s creation gt Select the lesson language from the drop down menu gt Select a Tutor from the drop down menu only the Tutors whose accounts are active appear in the list gt Confirm by clicking on the green tick Caution Once you have confirmed the addition of a language group you can no longer modify the lesson language Copyright 2003 Auralog S A All rights reserved 9 Auralog TELL ME MORE EDUCATION Admin Tools To modify a language group You may need to modify the name description or Tutor assigned to a language group Caution You cannot modify the lesson language of a language group If you want to change the lesson language you must remove the existing language group and create a new one choos
17. n from the drop down menu gt Type ina user name between 2 and 50 characters and a password optional max 16 characters This data is necessary to access Tutor Tools Copyright 2003 Auralog S A All rights reserved 6 Auralog TELL ME MORE EDUCATION Admin Tools Note Only the following information is necessary to create a Tutor account name user name and languages taught Languages tab gt Select the language s taught by the Tutor by clicking on the icon Add a language PE gt Choose the language from the drop down menu then confirm by clicking on the green tick When the Tutor has been assigned to a language group the name of this group appears under the heading Language Group Access rights tab fa Languages Z Access rights Rights of access to E All student accounts ial Learning Path management taal ial Option management taal ial Linguistic and pedagogical content printing tool If Activate account y x Tutors have 3 tools at their disposal in the Tutor Tools application e The Learning Path management tool to create and modify the Learning Paths e The Option management tool to create options files options for the Free to Roam Mode in TELL ME MORE and options not specified in the Learning Paths e The Linguistic and pedagogical content printing tool to print the linguistic and pedagogical content of TELL ME MORE Tutors have access to all these tools by default However a
18. n individual Tutor only has access to the account s of their own students To provide Tutors with access to all student accounts click on the box All student accounts The TELL ME MORE Education system administrator can also be declared as a Tutor thus providing them with access to all the accounts and tracking of all the students on the system If you want to block a Tutor s system access e g due to holidays or the end of the training programme while retaining their account you must remove the tick from the Activate account box by clicking on it Note You cannot deactivate a Tutor account if the Tutor is responsible for a language group Confirm by clicking on the green tick The line corresponding to the new Tutor is added to the Tutors window To modify a Tutor account In the Tutors window select the Tutor whose account you want to modify You can then do this either by double clicking on the corresponding line or on the icon Modify a Tutor account k You can also select the menu Tutor Modify a Tutor account The Modify a Tutor account window opens it contains the same tabs as the window used to add a Tutor account Carry out the modifications then confirm the changes by clicking on the green tick For more details on the tabs in this window refer to the To create a Tutor account section Copyright 2003 Auralog S A All rights reserved 7 Auralog TELL ME MORE EDUCATION Admin Tools To remove a Tutor account Caut
19. naudewnsdiernanseniis 10 TO REMOVE ONE OR MORE LANGUAGE GROUDPG scsscececceccscecscecescscecescecescuseecscescscesescesescestscesescscescssescscesescsesescesesees 10 THE STUDENT GROUPS WINDOW u ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccecccccccccccccccccccccccceccecccccccees 11 TOADDASTUDENT GR OI arenor EEE EE A EEEN 11 TOMODIFY ASTUDENT GROUT aenaran EEEE Eaa EEOAE EENE NENEA 11 TO REMOVE ONE OR MORE STUDENT GROUPS ssssseseseseseseeresesescseseereseseseseseeresescsesoroeseseseseseeresesesesesossesesoesesesesesesoesesen 12 IN POPTY TE aens REEE EEEE 12 Ton a S CHE SOU N E a E E N EE E EAE 12 TOGOG q predefined Studeni ro p OPE sremske ER EREEREER E E 13 Tomoda sidor TOUDI VO E E E E E E E E RT 13 TOVEMOVe Olle OF more STUGCNT Prou VPS essre anaE E REE E T EAE R 13 THE STUDENTS WINDOW iissietevavevecssaxcsevinasevacinanasesenetevedssansrarecadeesciganavatenedavedssusedesdizusesenniadivedexseded sasevatondeansinaadie 14 AUTOMATIC CREATION OF STUDENT ACCOUNTS cscsccscsccscsccscscescscescscscscesescesescssescscescssescscsescessscesescssescscssescssescecess 14 MOM ST ACCOUNT eraro EA EEEE EEE NEE S 15 TOSS OTE VAT e E E AE EEE E E AET E E OA A E EE TE A 16 CIE OO A E E E E E E A E degsested iaiedaseacaentadaceeemesceedouee 17 TO ADD A STUDENT ACCOUNT BY DUPLICATING ANOTHER STUDENT ACCOUNT cccecesceccceccccecccscescsccescecescusesceseecs 18 TOIM PORTA sts BLD in 2s fl Ser ee ne nee EE
20. p Terry O Leary a Robert Fox E Password Lesson languages V X gt Select the student account s you want to export by clicking on the icon Select student s You can then sort by student group and or language group then by ID surname and first name to locate the student accounts you want to export gt Click on the icon Add a field I then select the name of the field s you want to export e g surname first name user name etc Choice of fields to export Surname First name Student ID Student group name Student group ID a User name gt Confirm by clicking on the green tick You can modify the order of the fields to be exported by moving them using the icons Move the field up and Move the field down or by removing one or more fields using the icon Remove a field gt Confirm by clicking on the green tick then type in the name of the file to be exported The fields selected during any previous export of files are retained by default They will automatically appear in the Fields to export section To modify a student account This function allows you to for example move a student from one language or student group to another to add or remove language groups change passwords etc In the Students window select the student whose account you want to modify You can do this either by double clicking on the corresponding line or clicking on the Modify a studen
21. pes then click on the icon Remove student group type s i f Note You must also click on the green tick in the Student group types window to confirm the removal of the student group type s from Admin Tools Copyright 2003 Auralog S A All rights reserved 13 Auralog TELL ME MORE EDUCATION Admin Tools The Students window You can now create student accounts There are 2 methods of doing this 1 The Automatic creation of student accounts option is activated In this case it is not necessary to create student accounts using Admin Tools An account is created when the student uses TELL ME MORE To know more about this refer to the Automatic creation of student accounts section It is then possible to modify the default values of these accounts Note To view newly registered students select the menu Students Update the list of student accounts 2 The Automatic creation of student accounts option is not activated You must create student accounts using Admin Tools either student by student to know more about this refer to the To add a student account section or by importing a student list to know more about this refer to the To import a student file section bh se Click on the icon Students EJ CRD EJE H ID Surname First name D 1 Blanc Sabine p 2 Mathew Mary i 3 Rocks Andrew 4 O Leary Terry 5 Balir John Automatic creation of student accounts The student accounts created automatically
22. remove definitively one or more student groups Caution You cannot remove a student group containing students You must first move or remove the student accounts before removing the student group For more details refer to The Students window section In the Student groups window select the student group s you want to remove You can then do this either by clicking on the icon Remove student group s i or select the menu Student groups Remove student group s A message will ask you to confirm the removal of this group Confirm this choice by clicking on the green tick Student group types A student group type is an extra piece of information allowing the student groups to be more specifically categorised thus facilitating their organisation TELL ME MORE Education proposes two predefined student group types Class and Group You can also create your own student group types Caution A student can only be allocated to one student group of one type In the Student groups window select the menu Student groups Student group types Student group types To add a student group type This function allows you to create your own student group types ee gt Click on the icon Add a student group type Add a student group type x Mame Comprehensive echool V X gt Type in the name of the new student group type max 50 characters then confirm by clicking on the green tick Note You must
23. ron tyron Italian 1 French robertsmith Smith French myriamkeller Keller German 1 French Copyright 2003 Auralog S A All rights reserved 19 Auralog TELL ME MORE EDUCATION Admin Tools Example 2 File with the UserName and LessonLanguages columns with two lesson languages for each student i Exportation_ang txt EESE 3 tudents HUserName Surname LessonLanguages williamtyron tyron ALL ESP robertsmith Smith FRA ITA myriamkeller Keller ITA ESP Some basic rules for creating a valid file to be imported The minimum any student import file must include is the UserName column The lesson language will be subsequently asked for in order to complete the importation You can therefore either add one of the columns Learninggroups DLearninggroups or lessonlanguages or wait for the conclusion of the importation The lesson language you add will be the same for all the students imported in the file To know more about this refer to the To import the file section The Tutors language groups and student groups must have first been created in Admin Tools for them to be integrated into the file to be imported Certain fields represent the same element PupilsGroup and IDPupilsGroup or LearningGroups and IDLearningGroups The simultaneous presence of these fields in the same file could cause conflicts You must therefore choose either the name or
24. t TELL ME MORE Education s parameters it is recommended to follow the order in which the windows are displayed when typing in the corresponding data You must therefore create the Tutor account s create the language groups create the student group s create the student accounts Copyright 2003 Auralog S A All rights reserved 5 Ad ralog TELL ME MORE EDUCATION Admin Tools The Tutors window This section enables you to create modify or remove Tutor accounts f Tutors Click on the Tutors icon wii ID Surname First name Description Languages taught g 1 Dupont Paul WE British Englizh 2 Biaggi Antonio italian g 3 George William Professor PE Spanish 4 Lenoir Val rie WE Spanish French g 5 Stevens Peter PE German To create a Tutor account gt Click on the icon Add a Tutor account Surname George First name Aian Description Professor Interface language H British English Localisation User name George Pas tord A Contirmation pone se Languages gt Access rights Languages taught i spanish Language group If Activate account y Xx gt Type in the surname and the name of the Tutor max 50 characters for each text box gt Type in any useful additional information in the Description text box e g Tutor s title availability etc This is optional gt Select the Tutor s interface language for the Tutor Tools applicatio
25. t account So You can also select the menu Students Modify a student account Carry out the modifications For more details on student information refer to the To add a student account section Confirm by clicking on the green tick Copyright 2003 Auralog S A All rights reserved 22 Auralog TELL ME MORE EDUCATION Admin Tools To remove one or more student accounts You can remove a student account when the student has completed their training programme or left the establishment This removal entails the deletion of all information concerning the student including their results obtained while working in TELL ME MORE In the Students window select the student s whose account s you want to remove You can do this either by clicking on the icon Remove student account s or select the menu Students Remove student account s Copyright 2003 Auralog S A All rights reserved 23 Auralog TELL ME MORE EDUCATION Admin Tools TECHNICAL SUPPORT If you have problems using Admin Tools you can either consult the documents located on the root directory of the Installation CD ROM in the AurDoc directory refer to Auralog s regularly updated FAQ Frequently Asked Questions section at www auralog com contact your supplier or Auralog s technical support team who will help you find a solution AURALOG 6 rue Jean Pierre Timbaud 78180 Montigny le Bretonneux France Tel 33 0 1 30 07 12 12 Fax 33 0 1 30 07 12
26. tion is optional A student can be allocated to one or several student groups or indeed not allocated to any student group To know more about this refer to The Student Groups window section To add a student group a gt Click on the icon Add a student group Note A student cannot belong to two student groups of the same type e g Class or Group Add a student group x Group type EA Marne je Year 11 KS4 gt Select the student group type from the drop down menu If the student is not to be allocated to a student group select None gt Then select the student group name gt Confirm by clicking on the green tick To remove one or more student groups v Select the student group s from which you want to remove a student E e gt Click on the icon Remove student group s To deactivate a student account e g at the end of their training programme remove the tick from the Activate account box by clicking on it The student will no longer be able to use TELL ME MORE If you reactivate the account the student will be able to use TELL ME MORE and will continue with the same tracking Copyright 2003 Auralog S A All rights reserved 17 Auralog TELL ME MORE EDUCATION Admin Tools gt Confirm the creation of the student account by clicking on the green tick All the information contained within the various text boxes will not be taken into account until this moment To add a s
27. trict access to Lesson Families according to a student s objectives Caution If access to certain Lesson Families is restricted the pedagogical content contained within those Lesson Families will be inaccessible to students gt Click in the box Restrict access to Lesson Families iy gt Click on the icon Add a Lesson Family Copyright 2003 Auralog S A All rights reserved 16 Auralog TELL ME MORE EDUCATION Admin Tools gt Select one or more Lesson Families to which you want to restrict access gt Confirm by clicking on the green tick If you want to restrict access to Lesson Families already selected select the Lesson Family from the list and click on the icon Remove one or more Lesson Families i If you want to re authorise access to all Lesson Families remove the tick from the Restrict access to Lesson Families box by clicking on it The student will then have access to all Lesson Families gt Confirm by clicking on the green tick To modify a lesson language gt Select the lesson language then click on the icon Modify lesson language parameters or double click on the language gt Carry out the modifications then confirm by clicking on the green tick To remove one or more lesson languages gt Select the lesson language s you want to remove then click on the icon Remove lesson language s gt Confirm the modifications by clicking on the green tick Student group This informa
28. tudent account by duplicating another student account You can create a new student account based on an existing account by copying the non personal data e g student group language group lesson language gt Select from the list the student whose account you want to duplicate p L gt Click on the icon Add a student account by duplicating another student account or select the menu Students Add a student account by duplicating another student account The window which appears contains all the non personal information of the student account which has been duplicated student group language group lesson language and language gt Select or type in the personal details of the student whose account you want to create e g surname first name user name etc To know more about this refer to the To add a student account To import a student file Format and contents of file to be imported The file you want to import must be in text format txt comprising different columns of data separated by a comma As the file is being imported Admin Tools will use the information contained within the columns to create the student accounts The file must begin with the following lines students this indicates the importation of student accounts number of columns separated by the character Refer to the table below for a description of the column format If the file to be imported contains characters such as speech marks
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