3Com xerox phaser color printer 860 Owner's Manual
Contents
1. 28 Sending Reports via E mail 29 Xerox Usage Analysis Tool E FE kee Rheed ES 30 Malus Protocole dasadXRes A FERE kissit rpi LEA EPA 31 Determining Enabled 5 31 Disabling and Enabling Protocols eee eee eens 31 Disabling and Enabling Protocols Using the Front 32 Disabling Protocols Using CentreWare 15 32 eon ie 33 Help From the World Wide Web cc cece eect rnaner 33 po ale ernie NIC aie eee ieee E E ole Nae eae Bae 34 iv Phaser 860 Color Printer Network Printing with Xerox Color Printers Network Printing with Xerox Color Printers This guide provides information to help you quickly install your printer in the following environments Windows 95 Windows 98 and Windows ME Windows NT 4 x and Windows 2000 Novell NetWare EtherTalk For information on installing the printer in UNIX environments see the CentreWare Services for UNIX Systems Quick Install Guide The PostScript utility files on the printer s CD ROM can be sent to the printer for network configuration in DOS environments Before you begin network configuration Set up your printer and connect it to the netwo2. Networking Setup Guide 29 Printer Management Xerox Usage Analysis Tool The Xerox Usage Analysis Tool is a Windows client server application that allows system administrators to automatically track Xerox printer usage and obtain job accounting records The tool supports large networks with many users and printers Job accounting and printer usage data is stored in a database The application can be run on multiple clients using a single server The data can be exported to a spreadsheet for viewing analysis and billing Complete information on using the Usage Analysis Tool is provided by the application s online Help system System Requirements IP network Xerox Color Printers with Ethernet interface optional hard disk recommended A PC with at least 32 MB of RAM At least 1 GB of hard disk space is recommended for the server m Supported operating systems Windows 95 Windows 98 Windows MD Windows NT 4 0 Windows 2000 m For export to spreadsheet for graphing billing data analysis Microsoft Excel 97 or Excel 2000 Installation The Usage Analysis Tool is on the printer s CD ROM A single integrated installer is used to install printer drivers the Usage Analysis Tool and other software The same installer is used for client and server installations 1 Run the installer as described on page 5 2 When prompted make the following selections a Select Custom Install b When prompted to select the compone
3. PHASER 860 COLOR PRINTER NETWORKING SETUP GUIDE Tektronix COLOR PRINTERS BY XEROX Tektronix COLOR PRINTERS BY XEROX Phaser 860 Color Printer Networking Setup Guide June 2001 Copyright Xerox Corporation 2000 All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation XEROX The Document Company and the stylized X are trademarks of XEROX CORPORATION Product and service names profiled herein are trademarks of Xerox Corporation Phaser PhaserShare the TekColor logo ColorStix ColorCoat and Made For Each Other are registered trademarks of Xerox Corporation Finepoint PhaserLink PhaserPrint and the TekColor name are trademarks of Xerox Corporation Adobe and PostScript are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions Apple AppleTalk EtherTalk TokenTalk and Macintosh are registered trademarks of Apple Computer Inc Novell and NetWare are registered trademarks of Novell Inc UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Ltd Times Helvetica and Palatino are trademarks of Linotype Hell AG and or its subsidiaries Other marks are trademarks or registered trademarks of the compani
4. Accessing the Printer From a Browser Once a TCP IP connection to the printer has been established and the printer s IP address is set you can visit the printer s Status page from your web browser by entering the printer s URL Uniform Resource Locator just as you would to visit any web site The printer s URL is http printer s IP address where printer s IP address is the IP address or DNS name you set during TCP IP configuration Example using IP address http 192 1 1 1 Example using DNS name http Xerox Marketing Networking Setup Guide 23 Printer Management Printer Management Job Accounting The printer stores information about jobs printed in a log file The log file is stored either in the printer s memory or on a hard disk if one is connected to the printer If the log file is stored in the printer s memory it is lost when the printer is reset therefore it is recommended that a hard disk be used for job accounting The log file is a list of job accounting records Each record contains fields such as user name job name pages printed job times and ink used Not all fields are supported by all printers For details refer to the CentreWare DP or CentreWare IS online help The job accounting values reported vary depending on the protocol and print command used when each job was printed For example using NPRINT over NetWare provides the printer with the most information about the job being printed
5. When using Windows and NetWare the job name is often LST or LST BANNER Other jobs from other ports may provide even less information about the job Job accounting is available through CentreWare DP and CentreWare IS See page 24 Using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 2 Ontheright side of the main CentreWare IS page click Jobs The Job Accounting Links page has links that enable you to browse download and clear job accounting records For complete information on CentreWare IS job accounting including clearing job information downloading job information to a file and job accounting file formats see the CentreWare IS Help 24 Phaser 860 Color Printer Printer Management Intelligent Ready Intelligent Ready is an automated system that monitors the printer s usage and warms up the printer when you are most likely to need it You can turn Intelligent Ready on or off from the printer s front panel CentreWare IS provides full control of the printer s automatic warm up and standby settings Enabling and Disabling Intelligent Ready From the Front Panel To turn Intelligent Ready mode on or off on the front panel 1 With Menus highlighted press the OK key 2 Scroll to Printer Setup Menu by pressing the Scroll Up or Scroll Down key 3 Press the OK key 4 Scroll to Intelligent Ready 5 Press the OK key 6 Scroll to display either On or Off 7 Press the OK key 8 T
6. it receives an IP address from the DHCP server Enabling DHCP on the Printer Make sure that the printer s DHCP protocol is enabled You can do this from the front panel see page 32 Supported DHCP Fields The printer recognizes the DHCP fields listed in the following table Field Description Values gw Gateway address list List of IP addresses separated by spaces ha Hardware address Hexadecimal the ha tag must be preceded by the ht tag ht Hardware type see Unsigned decimal octal or hexadecimal integer or one of the Assigned Numbers following symbolic names RFC For UNIX Ethernet ethernet or ether for 10 Mbit Ethernet DIX encapsulation ieee802 for IEEE 802 Ethernet SNAP encapsulation For OS 2 Ethernet ether ip IP address Single IP address lg Log host address es List of IP addresses separated by spaces sm Subnet mask Single IP address dn IP domain name Single domain name ds DNS server IP address Printer recognizes up to two IP addresses separated by spaces Setting the IP Address Using CentreWare IS After setting the printer s IP address by another method you can perform the rest of the TCP IP configuration using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 2 On the right side of the printer s main CentreWare IS page click Properties 3 On the left side under Protocols click TCP IP 4 Enter your printer s settings and click Save Chang
7. verify that the NetWare server has been configured for AppleTalk Phase 2 routing and addressing If there is a Windows NT server on the network verify that the printer has not been captured by a Windows NT machine If the printer continually reboots when connected to the network it is possible that a router is broadcasting a zone of which is an invalid zone If using QuickDraw GX the GX drivers must be installed If you don t use QuickDraw GX disable the QuickDraw GX QuickDraw Helper and ColorSync extensions Networking Setup Guide 19 EtherTalk Configuration Changing the Printer s Name Optional The name is displayed on the Startup Page and Configuration Page The name also appears in the Chooser The name can be up to 31 characters long It may contain any printable characters however the characters are deleted from the name used on AppleTalk A change is persistent across printer power cycles Using Apple Printer Utility 1 2 3 Locate the Apple Printer Utility included on your printer s CD ROM Double click the Apple Printer Utility icon to display the Printer Selector window Select the zone if applicable and the printer Click Open Printer A dialog box is displayed containing Printer Information and Printer Preferences Click the triangle to the left of Printer Preferences Click the triangle to the left of Name this displays a dialog box containing a field for the printer s name Type t
8. Note New parameters will not take effect until the printer is reset Resetting the Printer Using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 On the right side of the main CentreWare IS page click Properties Under the General tab select Resets B wo Click Reset Printer The printer will not update the web page until it finishes resetting Networking Setup Guide 17 EtherTalk Configuration EtherTalk Configuration Setting Up the Macintosh Ethernet Port for EtherTalk 1 From the Apple menu select Control Panels Select AppleTalk 2 From the Connect via menu select Ethernet built in Setting Up the Printer for EtherTalk 1 Print the Configuration Page see page 2 Locate the printer s default name 2 Verify that the printer is in the Chooser See below When you have located the printer in the Chooser you may want to change the printer s name or zone See Changing the Printer s Name Optional on page 20 or Changing the Printer s EtherTalk Zone Optional on page 21 Finding the Printer s Name in the Chooser 1 From the Apple menu select Chooser 2 Inthe upper left corner of the Chooser click the LaserWriter 8 icon If the LaserWriter 8 icon is not in the Chooser you need to install the printer driver 3 Ifa list of zones appears in the lower left portion of the Chooser select the proper zone Note The printer s default zone is listed on the Configuration Page see
9. Printers Double click Add Printer to launch the Microsoft Add Printer Wizard When prompted select Network Printer When prompted for Network Path Windows 9x or URL Windows NT 2000 enter the printer s URL in the following format http printer ip address 631 For printer ip address substitute your printer s IP address or DNS name The printer s URL is displayed on the CentreWare IS IPP page in the Network Path field Phaser 860 Color Printer CentreWare Internet Services CentreWare Internet Services CentreWare IS is a printer administration and support tool using World Wide Web technology With CentreWare IS software you can access printer status and manage your printer over a TCP IP network using a web browser CentreWare IS gives you the following capabilities m Receive printer status and manage printers independent of network servers and operating systems Define a link to your local web server s support page m Access online manuals and technical support information by using built in links to the Xerox web site CentreWare IS provides an easy to use consistent interface that you can use for most of the configuration tasks described throughout this guide CentreWare IS requires only a World Wide Web browser and a TCP IP connection between the printer and the network TCP IP and HTTP must be enabled in the printer For complete information on using CentreWare IS see the CentreWare IS Online Help
10. and thin coax 10Base2 connections require adapters contact your dealer to obtain adapters cables and terminators Caution To avoid damaging the Ethernet interface turn off the printer before making any Ethernet connections Ethernet Connections and Indicators um 9 0180 01A 1 RCV receive indicator green blinks while the interface is receiving 2 XMT transmit indicator yellow blinks while the interface is transmitting 3 Twisted pair 10BaseT connector Ethernet Cables 100BaseTx requires Category 5 100 Ohm UTP cabling To fully comply with EMI electromagnetic interference specifications the use of shielded or screened cables may be required Shielded describes IBM defined cables used with the DB 9 connector Screened describes cables that are electrically similar to Category 4 UTP Unshielded Twisted Pair but with an added shield or screen Caution Do not use silver satin telephone extension cables for 10BaseT networks either as drop cords or as patch cables in the wiring closet Silver satin cables are flat usually silver or gray with 28 gauge stranded or tinsel conductors Do not use shielded twisted pair cable intended for IBM Token Ring networks or voice grade level 1 or 2 unshielded twisted pair cables These cables do not meet the requirements for 10BaseT and will lead to unreliable operation 4 Phaser 860 Color Printer Instal
11. necessary to set this address because the printer calculates it automatically However you can override the default setting 14 Phaser 860 Color Printer Setting the Printer s IP Address Setting the IP Address From the Front Panel 1 p gt mo 5 10 Scroll to TCP IP Gateway 12 13 14 With Menus highlighted press the OK key Press the Scroll Down key to scroll to the Network Setup Menu Press the OK key Scroll to TCP IP Address Press the OK key Press the Scroll Down or Scroll Up key to scroll to the correct number for the first digit of the address then press the OK key to accept that digit Repeat step 5 for each remaining digit Scroll to TCP IP Network Mask Press the Scroll Down or Scroll Up key to scroll to the correct number for the first digit of the address then press the OK key to accept that digit Repeat step 9 for each remaining digit Press the Scroll Down or Scroll Up key to scroll to the correct number for the first digit of the address then press the OK key to accept that digit Repeat step 12 for each remaining digit To exit the menu system scroll to Exit and press the OK key Networking Setup Guide 15 Setting the Printer s IP Address Dynamic Host Configuration Protocol Dynamic Host Configuration Protocol DHCP is a system in which UNIX and Windows NT servers can dynamically allocate IP addresses The printer is a DHCP client when the printer is reset
12. Change Choose the appropriate PPD from the list and click Select If your printer s PPD is not listed you must install it from the printer s CD ROM 4 Under Internet Printer click Change In the Printer Address field enter the printer s IP address or domain name In the Queue field enter PS all upper case Click OK Close the dialog box when prompted click Save Under Save desktop printer as type a name for the desktop printer Click Save Two methods are available for printing via LPR W Usethe new Desktop Printer LPR W Usethe LaserWriter 8 5 1 driver any printer can be selected choose Print from the File menu and then choose the appropriate LPR printer in the Printer drop down list Creating an AppSocket Printer With LaserWriter 8 6 Xerox provides Macintosh AppSocket printing with PhaserPort for MacOS on the printer s CD ROM PhaserPort for MacOS provides a high speed bi directional communications channel using the new plug in communication architecture of Apple LaserWriter version 8 6 AppSocket provides two advantages over LPR m AppSocket can be faster than LPR because AppSocket can print the file as it is being received while LPR requires that the entire file be queued before printing can begin m AppSocket provides feedback on print job status which is not available through LPR Networking Setup Guide 11 TCP IP Configuration PhaserPort for MacOS System Requirements Macintosh PowerPC Appl
13. NetWare Networks The Configuration Page reports information that you need for NetWare configuration For information on printing a Configuration Page see page 2 On the Configuration Page all zeros in one or more of the IPX Networks fields indicates that the printer does not recognize the network connection this probably indicates a faulty cable connection an incorrect frame type or Reply to Get Nearest Server has not been set to On It must be set to On for at least one file server or router on the same segment as the printer For Windows environments the following software is available m CentreWare DP Use this application to configure the printer and the network when using NetWare 3 x 4 x and 5 x Refer to the Printer Management Software CD ROM for the CentreWare DP software and documentation m Novell NWAdmin Use this utility to manage existing queues on networks running NetWare 4 x or 5 x in NDS or NDPS NEPS mode 6 Phaser 860 Color Printer TCP IP Configuration TCP IP Configuration The Configuration Page reports important information that you will need for TCP IP configuration For information on printing a Configuration Page see page 2 Host Computer Configuration Choose the procedure appropriate for your environment m For installation on workstations when print jobs to be sent through a print server see Installation on Workstations for Client server Printing on page 9 W For installation on a work
14. S page click Properties On the left side of the page click Mail Alerts Follow the instructions on the page to set up Status Notification Click Save Settings to save your changes For complete information on CentreWare IS Status Notification see the CentreWare IS Help 26 Phaser 860 Color Printer Printer Management Usage Profile Reports The printer can generate reports detailing printer usage Usage profile reports track over 160 items including Unique printer information such as printer name date installed total pages printed options installed and network ID Supplies usage data for example ink By tracking supplies usage you can order supplies in advance so your printer will always be well stocked with supplies Media and tray information such as how often prints are made on paper compared to transparencies and how often each tray is used Job characteristics such as size and timing of jobs Types of Reports Job report The job report contains information on the last printed job This report can only be e mailed it cannot be printed because printing it creates a new job that overwrites the report data The job report is useful in environments where billing for each print job is required Full report The full report contains detailed printer usage information for all jobs printed during the life of the printer The full report is available in several formats See the following table for deta
15. anel See page 15 DHCP See page 16 Downloaded configuration file see www xerox com officeprinting infoSMART Can be used on hosts that do not have BOOTP or DHCP For UNIX use a Xerox provided shell script to prepare a configuration file Sending the file to the printer stores the IP address information in the printer s memory where the printer reads it when reset PostScript Utility files see the ReadMe file on printer s CD ROM PC and Macintosh users can also set IP parameters using PostScript utility files The PC ReadMe file is in the UTILS directory the Macintosh ReadMe file is in the Network Utilities folder Note When two or more IP address methods are used simultaneously the printer uses the first address that it successfully obtains Information Required for IP Addressing Information Comments Internet IP address for Format is x x x x where x represents a decimal number the printer from 0 255 Network mask If you are unsure leave this blank the printer will choose an appropriate mask Default Router Gateway If you want to communicate with the printer from address anywhere other than the local network segment You need the router address Broadcast address This is the address the printer uses to send broadcast packets Regardless of how this parameter is set the printer accepts broadcast packets from any of the commonly used broadcast address conventions It should not be
16. e s LaserWriter version 8 6 or later with Desktop Printing enabled OpenTransport version 1 1 or later networking TCP IP networking provided by MacTCP software is not supported The Macintosh must be properly configured to communicate with the printer see page 11 Files and Installation PhaserPort for MacOS consists of two files PhaserPortLib a special type of shared library recognized by the LaserWriter driver version 8 6 PhaserPort Printer Tool a Macintosh PowerPC application for creating desktop printers that communicate with PhaserPortLib To install PhaserPort for MacOS 1 2 Copy PhaserPortLib into the folder System Folder Extensions Printing Plug Ins Copy the PhaserPort Printer Tool to any folder on the Macintosh Creating a Desktop Printer With PhaserPort for MacOS 1 Launch the PhaserPort Printer Tool 2 In the Printer Internet Address field type the printer s IP address or DNS name 3 Inthe Desktop Printer Name field type a name for the desktop printer 4 Click Verify to contact the printer over the TCP IP network and verify it s network configuration Click Create to create the desktop printer 6 Inthe Finder use the Printing Menu s Setup command to finalize the configuration of the new desktop printer Note Certain utilities such as Adobe Font Downloader are not compatible with PhaserPort for MacOS software because they attempt to directly communicate with the printer using the AppleTalk protoc
17. er From the Printe s 5 Hong NEUE his ip cadecce escent 6 Configuration Software for NetWare 6 7 Host Computer Configuration 7 Setting Up the Printer for TCP IP 7 Windows 95 98 ME PhaserPort 5 8 Windows NT iocus bi Rr eie kac 9 Installation on Workstations for Client server 9 Installation on Workstations for Peer to Peer 9 Dp eur 10 OS 2 Warp and LAN lt eee eee ee 10 11 Setting the Printers IP 5 13 Automatic IP 5 E Radon 13 Other Methods for Setting the Printer s IP 14 Setting the IP Address From the Front Panel 15 Dynamic Host Configuration 1 16 Suppolted DHCP Fields sz si eue ERE PRETEREA Pe EAE 16 Setting the IP Address Using Cen
18. es at the bottom of the page Note The changes will not take effect until the printer is reset 16 Phaser 860 Color Printer Setting the Printer s IP Address Domain Name Service DNS The printer supports DNS through an embedded DNS stub resolver The DNS resolver protocol communicates with one or more DNS servers to request the IP address for a given host name or the host name for a given IP address To use an IP host name for the printer the system administrator must have already configured one or more DNS servers and a local DNS domain name space database To set up the printer for DNS supply an IP domain name and up to two DNS name server IP addresses There are two ways to set up the printer m DHCP See page 16 m TCP IP See the next topic DNS Setup Using CentreWare IS DNS Setup Using CentreWare IS After setting the printer s IP address you can set up the printer for DNS using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 2 Ontheright side of the main CentreWare IS page click Properties 5 Inthe Protocols group click TCP IP 4 Under DNS Settings set Domain Name Service Resolver to On 5 Enter the following information Primary Name Server IP Address required Second Name Server IP Address optional IP Domain Name required Additional Search Domain Name s optional 6 When you are finished entering the settings click Save Changes at the bottom of the page
19. es with which they are associated PANTONE Colors generated by Phaser Color Printers are four and or three color process simulations and may not match PANTONE identified solid color standards Use current PANTONE Color Reference Manuals for accurate colors PANTONE Color simulations are only obtainable on these products when driven by qualified Pantone licensed software packages Contact Pantone Inc for a current list of qualified licensees Pantone Inc s check standard trademark for color reproduction and color reproduction materials Pantone Inc 1988 N The Phaser 860 Color Printer is certified as NetWare print server device on both ove 3 12 4 1x NetWare systems Bindery mode is also certified to comply on both 3 12 and 4 1x NetWare systems NetWare NDS is certified on 4 1x NetWare systems TESTED APPROVED Contents Network Printing with Xerox Color 1 Configuration eee lee eel 2 Networking Software ECT CEP 2 Connecting Your Printer to a 5 Direct Ethernet Connection to Macintosh or 5 Etlisttipt Mtenate cs cktcesecdeedee vdeo sted Radek eee ee dese EX Rida ERE 4 installing Printer 5 Running the Installer From the Printer s Hard 5 Running the Xerox Install
20. he new name in the field Click Send Open the Chooser to reselect the printer with its new name Using CentreWare IS 1 2 3 4 5 Connect to the printer via CentreWare IS see page 23 From the main CentreWare IS page click Properties In the Protocols group on the left side of the screen click EtherTalk In the Printer Name field type the desired printer name Click Save Changes at the bottom of the page Notes Regarding Duplicate Printer Names on a Network 20 If you have more than one printer in the same zone and you choose a name for one printer that is already assigned to another the second printer registers itself on the network with the number 1 appended to the name For example if you attempt to assign a printer the name Xerox and another printer in the zone already has the same name the printer you are naming appears on the network as Xerox 1 The added number is recalculated each time the printer is turned on If you have more than one printer with the same name on the network the printers names on the network depend on the order in which the printers are turned on To avoid this confusion it is recommended that you assign each printer on the network a unique name The added number is displayed in the Chooser on the printer s front panel and on the Startup Page On the Configuration Page the name without the characters and with the added number appears in the EtherTalk area The Printer Na
21. iguration Page m ow On the Print Configuration page click the green button For more information on CentreWare IS see page 23 Networking Software Your printer s software CD ROM contains software for installing your printer on a network The CD ROM also contains online documentation printer drivers and other printer software A single integrated installer is used to install printer drivers and other software For information on running the installer see page 5 2 Phaser 860 Color Printer Connecting Your Printer to a Network Connecting Your Printer to a Network Direct Ethernet Connection to Macintosh or PC Requirements m Two RJ 45 twisted pair 10Base T cables m An Ethernet port hub Procedure 1 Turn off your computer and the printer 2 Connect one end of an Ethernet cable to the Ethernet port on your computer Connect the other end to the hub 3 Connect the other cable to the hub and the Ethernet port on the printer Note The printer is not a SCSI device Do not connect the printer to your computer through the SCSI ports 4 your computer and printer 5 After the computer and printer are connected refer to the configuration instructions for your network type Networking Setup Guide 3 Connecting Your Printer to a Network Ethernet Interface WB Conforms to IEEE 802 3 and Ethernet II standards Twisted pair 10BaseT or 100BaseTx connection Thick coax 10Base5
22. ils Full Report Formats Printed E mailed Viewable fields are labeled for easy reading The following two formats available The following three formats available m For viewing Empty fields omitted fields m Empty fields omitted labeled for easy reading m All fields shown m For spreadsheet All fields shown for easy For OCR optical character recognition All fields are shown with labels but the reports are set up to be readable by OCR equipment All text is in a monospace font and each data value is in a fixed location on the page import into spreadsheets most data is numerically encoded and field labels are omitted Setting up Usage Profile Reporting 1 2 3 4 5 Connect to the printer via CentreWare IS see page 23 On the right side of the page click Jobs Select Usage Profile on the left then choose Usage Profile Properties Follow the instructions on the page for setting up reports Click Save Changes to save your changes For complete information on Usage Profile reporting including descriptions of each field in the report see the CentreWare IS Help Networking Setup Guide 27 Printer Management Printing Usage Profile Reports From the Front Panel 1 With Menus highlighted press the OK key Scroll to Support Menu by pressing the Scroll Up or Scroll Down key Press the OK key Scroll to Usage Profile Menu Press the OK key Scroll to Print Usage Profile Press the OK
23. key P oS S p mS WEG To exit the menu system scroll to Exit and press the OK key Using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 On the right side of the page click Jobs On the left side of the page click Usage Profile A ex oer Click Print Usage Profile Report to print a full report with empty fields omitted 28 Phaser 860 Color Printer Printer Management Sending Reports via E mail From the Front Panel Note To send Usage Profile reports via e mail the printer must be properly set up via CentreWare IS For more information see Setting up Usage Profile Reporting on page 27 1 With Menus highlighted press the OK key Scroll to Support Menu by pressing the Scroll Up or Scroll Down key Press the OK key Scroll to Usage Profile Menu Press the OK key Scroll to Email Full Report or Email Job Report Press the OK key B ope MD To exit the menu system scroll to Exit and press the OK key Using CentreWare IS Note To send Usage Profile reports via e mail the MaiLinX must be properly set up via CentreWare IS For more information see Setting up Usage Profile Reporting on page 27 1 Connect to the printer via CentreWare IS see page 23 On the right side of the main page click Jobs On the left side of the page click Usage Profile Enter the desired e mail address in the Send to Specific Address field Click Send Usage Profile Report Pm
24. ling Printer Drivers Installing Printer Drivers Running the Installer From the Printer s Hard Disk If a hard drive is installed on the printer you can run the installer from it This method requires that you already have a TCP IP connection to the printer 1 Connect to your printer via CentreWare IS see page 23 2 On the printer s main page click Install Printer Drivers Running the Xerox Installer From the Printer s CD ROM The Xerox installer for Windows is on your printer s software CD ROM A single integrated installer is used to install printer drivers and other software The Xerox installer automatically performs printer installation tasks and creates a printer In most cases you are required only to make a few installation choices clicking Next to move from screen to screen Windows 95 98 ME NT 2000 1 Insert the printer s software CD ROM into your CD ROM drive m Ifthe Windows autorun feature is enabled the CD ROM launches automatically m Ifthe Windows autorun feature is disabled double click My Computer double click the CD icon to access the CD ROM then double click startup exe 2 Follow the on screen instructions to complete the installation Macintosh 1 Insert the printer s software CD ROM into the CD ROM drive 2 Click Start Me First 3 Follow the on screen instructions to complete the installation Networking Setup Guide 5 Novell NetWare Novell NetWare Configuration Software for
25. me under General Information is the name as it was set not as it is displayed in the Chooser Phaser 860 Color Printer EtherTalk Configuration Changing the Printer s EtherTalk Zone Optional Using PostScript utility files See the ReadMe files on the printer s CD ROM The Macintosh ReadMe file is in the Network Utilities folder the PC ReadMe file is in the UTILS directory Using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 From the main CentreWare IS page click Properties In the Protocols group on the left side of the screen click EtherTalk B BM In the Zone field type the desired zone then click Save Changes at the bottom of the page Networking Setup Guide 21 Internet Printing Protocol IPP Internet Printing Protocol IPP Running the Xerox Installer 1 2 5 Run the Xerox installer as described under page 5 When the prompted to select how your printer is connected click Other Complete the installation by following the on screen instructions Obtaining the Printer s URL Network Path 1 2 3 Connect to the printer via CentreWare IS see page 23 From the main CentreWare IS page click Properties In the Protocols group on the left side of the screen click IPP Internet Printing Protocol The Network Path field on the CentreWare IS IPP page displays the printer s URL Creating an IPP Printer 1 cw 22 Select Start Select Settings Select
26. nts and sub components you want to install check Net Admin Support under Components then check Usage Analysis Tool under Sub components During installation additional components may be installed such as JavaVM runtime Microsoft Access and the Windows database interface ODBC 30 Phaser 860 Color Printer Network Protocols Network Protocols Determining Enabled Protocols All protocols can be enabled and disabled The Configuration Page displays which protocols are enabled If a protocol is enabled the field for that protocol lists the current parameters If the protocol is disabled the field for that protocol contains an entry reading Off Disabling and Enabling Protocols After your network configuration is complete you may want to disable protocols that you are not using to avoid unnecessary network traffic There are four ways to disable protocols Use the printer s front panel see page 32 m Using CentreWare DP In NetWare environments you can use CentreWare DP See the CentreWare DP Setup and User Guide m Using CentreWare IS see page 32 With a TCP IP connection and a World Wide Web browser you can use CentreWare IS m Using PostScript Utility Files Send the appropriate PostScript utility file to the printer See the ReadMe files on the printer s CD ROM The PC ReadMe file is in the UTILS directory the Macintosh ReadMe file is in the Network Utilities folder You can enable protocols by
27. o exit the menu system scroll to Exit and press the OK key Setting up Intelligent Ready Using CentreWare IS 1 Connect to the printer via CentreWare IS see page 23 2 On the right side of the page click Properties 3 In General group click Warm up 4 Follow the instructions on the page to set up Intelligent Ready or standby settings 5 Click Save Changes to save your changes Networking Setup Guide 25 Printer Management MaiLinX Alerts MaiLinX alerts allows the printer to automatically send e mail to the system administrator and others under the following conditions When printer errors warnings and alerts occur When the printer requires attention for example when service is required When a reply to a CentreWare IS Remote Internet Printing message is desired See the CentreWare Internet Services Setup and User Guide for more information on CentreWare IS Remote Internet printing Three designated users can receive messages SysAdmin Service and Key User Printer messages reporting errors alerts and warnings can be individually assigned to any of these users You can customize the message text and the subject line in the Status Notification messages Status Notification is supplied by the printer s SMTP Simple Mail Transport Protocol client Setting up CentreWare IS Status Notification 1 2 3 4 5 Connect to the printer via CentreWare IS see page 23 On the right side of the main CW I
28. ol If you must use this software create an AppleTalk desktop printer and then delete this printer after running and quitting the non compatible software 12 Phaser 860 Color Printer Setting the Printer s IP Address Setting the Printer s IP Address Automatic IP Addressing The Xerox Installer for Windows sets the printer s IP address under the following conditions The printer has a network connection TCP IP is installed on the computer m The IP address has not already been assigned for example from the front panel or by DHCP During the installation process you can accept the automatically assigned address or assign a different one For small networks the automatically assigned address will work in most cases For large networks see your network administrator to determine if the suggested address will work The Xerox installer for Windows is the recommended method for setting the IP address in a Windows environments for other environments see Other Methods for Setting the Printer s IP Address Note With a Windows 95 or Windows 98 peer to peer connection if you change the printer s IP address after the first time installation you must change the port s address on the PC through PhaserPort for Windows see page 8 Networking Setup Guide 13 Setting the Printer s IP Address Other Methods for Setting the Printer s IP Address You can set the printer s IP address by any of the following methods Front p
29. page 2 in the EtherTalk field 4 In the right portion of the Chooser find your printer s name in the list of printers If the name does not appear see page 21 Note It is possible for the Printer Name field on the Configuration Page to be blank When the printer is turned on it uses a default name and then checks to see that no other printer on the network has the same name If enough printers with the same default name are present it can take several minutes for the printer to establish a unique name Ifthe Printer Name field on the Configuration Page is blank wait a short time and reprint the Configuration Page 18 Phaser 860 Color Printer EtherTalk Configuration If the printer is not in the Chooser check that the Configuration Page shows a printer name a node number and a zone 1 2 If there is no node number verify that the printer is properly cabled to the network Test the cable segment by plugging in a new cable segment or using the cable segment of a printer that is in the Chooser If your network uses zones and there is no zone name on the Configuration Page or if the Configuration Page shows the wrong zone see page 21 Note If the printer cannot create a zone it must already exist If the Configuration Page shows the correct printer name node number and zone and the printer is still not visible in the Chooser check the following items 1 If there is a Novell NetWare server on the network
30. panel 15 setting using DHCP 16 setting using PostScript utility files 14 IPP Internet Printing Protocol 22 J job accounting 24 in CentreWare IS 24 M Macintosh EtherTalk 18 TCP IP setup 11 N NetWare configuration software 6 network mask 14 Network Path 22 network protocols determining enabled 31 enabling amp disabling 31 networking software 2 34 P W PhaserPort Windows 95 98 ME 8 for Macintosh 11 Windows NT 2000 9 for Windows 8 World Wide Web 23 PostScript utility files 1 using to change printer s EtherTalk zone 21 using to enable and disable protocols 31 using to set printer s IP address 14 printer name blank on configuration page 18 changing 20 duplicates on a network 20 in the Chooser 18 S Status Notification 26 configuration 7 Macintosh 11 PC configuration 8 Windows NT 9 technical support 33 terminators Ethernet 4 U UNIX 1 URL CentreWare IS 23 IPP Network Path 22 Usage Analysis 30 Usage Profile reports full report 27 job report 27 overview 27 printing from CentreWare IS 28 sending by e mail from the front panel 29 sending via e mail from CentreWare IS 29 setting up 27 types 27 using in DOS environments 1 Phaser 860 Color Printer 35 Tektronix 7 COLOR PRINTERS BY ee XEROX
31. pe winipcfg If the file is not found TCP IP may not be installed Click OK Choose your network adapter from the list The IP address is listed in the IP Address field For more information on installing and configuring TCP IP in Windows environments see your Microsoft Windows documentation Changing a port s IP address If the IP address of the printer is changed change the IP address of the corresponding port 1 5 ow From the Start menu select Settings then click Printers In the Printers window right mouse click your printer then click Properties In the Properties dialog click Details Verify that PhaserPort appears in the Print to the following port field and click Port Settings In the Configure PhaserPort dialog enter the correct IP address or DNS name for the printer If you don t know the printer s IP address or DNS name click Browse to display a list of printers on the network Double click the printer you want PhaserPort automatically enters the information into the Configure PhaserPort dialog To search the network again click Refresh to expand the search to other subnets click Advanced Click OK Click OK again to apply the changes Phaser 860 Color Printer TCP IP Configuration Windows NT These procedures are valid for Windows NT 4 x For information about driver installation for later versions of Windows NT visit the Xerox web site www xerox com officeprinting The following procedu
32. res describe how to use the Xerox installer for Windows to set up the printer in Windows NT 4 x environments Installation on Workstations for Client server Printing Use this procedure to install the printer on workstations when print jobs are to be sent to the printer through a print server 1 Run the installer as described in page 5 2 When prompted select Easy Install Minimal Install or Custom Install Continue following the on screen instructions 3 The installer searches for the printer If the installer finds the printer printer device or physical printer you must identify the print server queue so select Choose a different printer This advances the installer to the next screen where you can identify the print server queue If the installer does not find the printer printer device or physical printer select Choose the printer myself This advances the installer to the next screen where you can identify the print server queue 4 When the How is your printer connected is displayed select Shared by a network server client server 5 When the Select a printer to set up message is displayed browse the displayed Network Neighborhood tree and select the print server queue 6 Follow the remaining on screen instructions to complete the installation Installation on Workstations for Peer to Peer Printing 1 On all versions of Windows run the installer as described on page 5 2 When prompted select Easy In
33. rk See your printer s user documentation for information about setting up the printer For information about connecting the printer to the network see page 3 For NetWare environments To speed the setup process and avoid conflicts familiarize yourself with the components of your network You should know which version s of NetWare are installed which versions of client software are used and the network topology frame types routers hubs and cabling Networking Setup Guide Network Printing with Xerox Color Printers Configuration Page The information supplied on the Configuration Page is helpful when you are installing and configuring the printer on a network There are two ways to print the Configuration Page Printing a Configuration Page From the Front Panel Use this method if your printer is not yet configured on the network 1 With Menus highlighted press the OK key Scroll to Printer Setup Menu by pressing the Scroll Up or Scroll Down key Press the OK key Scroll to Print Configuration Pages Press the OK key Pom wo To exit the menu system scroll to Exit and press the OK key Printing a Configuration Page Using CentreWare Internet Services With a TCP IP connection and a World Wide Web browser you can use CentreWare Internet Services 1 Connect to the printer via CentreWare IS see page 23 On the main CentreWare IS page click the Print button On the left side of the Print page click Print Conf
34. stall Minimal Install or Custom Install Continue following the on screen instructions The installer attempts to find your printer on the network If it cannot find the printer a dialog is displayed prompting you for more information The on screen descriptions provide more information 3 Follow the remaining on screen instructions to complete the installation Networking Setup Guide 9 TCP IP Configuration UNIX m For TCP IP Unix Host configuration see the CentreWare Services for Unix Systems Quick Install Guide OS 2 Warp and LAN Servers m For TCP IP configuration for OS 2 Warp and LAN Server refer to the web at www xerox com officeprinting infoSMART 10 Phaser 860 Color Printer TCP IP Configuration Macintosh Setting Up the Macintosh Ethernet Port for TCP IP If your Macintosh is not already set up for TCP IP perform the following procedure 1 From the Apple menu select Control Panels Select TCP IP 2 From the Connect via menu select Ethernet 3 Specify how the Macintosh will obtain its IP address Manually or by DHCP 4 Ifyou select Manually specify the IP address in the dialog box 5 Close the dialog box Creating an LPR Printer With LaserWriter 8 5 1 or Higher 1 Open the Desktop Printer Utility This Apple utility is usually found in a folder called Apple LaserWriter Software 2 Under Create Desktop select Printer LPR Click OK Under PostScript Printer Description PPD File click
35. station for peer to peer printing see Installation on Workstations for Peer to Peer Printing on page 9 Setting Up the Printer for TCP IP Printing The Xerox Installer for Windows automatically performs the following functions to set up your printer W Locates your printer on the network m Suggests an IP address for the printer if one has not already been assigned for example from the front panel or by DHCP You are given the opportunity to accept the automatically assigned address or assign a different one For information on other methods of setting the printer s IP address see page 13 Windows 95 98 ME Installs PhaserPort for Windows if not already installed PhaserPort for Windows is a Xerox port monitor for printing over Windows 95 98 ME TCP IP peer to peer networks m Windows NT Installs Microsoft TCP IP Printing Services if not already installed Installs the driver Creates a printer in the Printers window Networking Setup Guide 7 TCP IP Configuration Windows 95 98 ME PhaserPort Software TCP IP Configuration If you don t already have a TCP IP address configured for your PC contact your system administrator to ensure that the configuration is made according to your company guidelines If there is no TCP IP network already in place configure your PC with a unique address such as 192 1 1 1 To check the IP address for your PC follow these steps 1 m wt ge From the Start menu click Run Ty
36. the same procedure Just select the command to enable a protocol rather than disable it Networking Setup Guide 31 Network Protocols Disabling and Enabling Protocols Using the Front Panel SN PWN With Menus highlighted press the OK key Scroll to Network Setup Menu by pressing the Scroll Up or Scroll Down key Press the OK key Scroll to DHCP BOOTP TCP IP EtherTalk NetWare or IPP Press the OK key Scroll to display either On or Off Press the OK key To exit the menu system scroll to Exit and press the OK key Disabling Protocols Using CentreWare IS 1 2 3 32 Connect to the printer via CentreWare IS see page 23 On the main CentreWare IS page click Properties On the left side of the page in the Protocols group select the protocol to be disabled This displays the page for that protocol On the page are fields labeled with the settings for the protocol To disable a setting or protocol select Off Click Save Changes at the bottom of the page Phaser 860 Color Printer Getting Help Help From the World Wide Web Getting Help Xerox Color Printer web site www xerox com officeprinting Documentation www xerox com officeprinting support Technical support www xerox com officeprinting 860support Color use tips for novices and www colorconnection xerox com experts CentreWare IS http www officeprinting xerox com phaserlink infoSMART Knowledge Base w
37. treWare 15 16 Domain Name Service 0 eee eee eee eee eee eee 17 Networking Setup Guide EtherTalk 18 Setting Up the Macintosh Ethernet Port for 18 Setting Up the Printer for 18 Finding the Printers Name the 18 Changing the Printer s Name Optional 20 Changing the Printer s EtherTalk Zone 21 Internet Printing Protocol 22 Running the Xerox Installer NE REAAS EUR RATES 22 Obtaining the Printer s URL Network Path 22 Creating an IPP eee eee I mnn 22 CentreWare Internet Services 23 Accessing the Printer From a 25 Pinter Management i225 20904 24 Ja ACEOBLIUIE E LE 24 intelligent cro T 25 Alerts S osse es tere pie pine bati Een paie ied aiebat dais 26 Usage Profile 27 Printing Usage Profile lt
38. ww xerox com officeprinting infoSMART Anonymous FTP server ftp ftp tekcolor com E mail update notices www colorconnection xerox com Networking Setup Guide 33 Index A Apple Printer Utility changing printer s name 20 B broadcast address 14 cables 4 CentreWare DP 6 CentreWare IS 23 accessing the printer 23 changing printer s name 20 job accounting 24 printing a Configuration Page 2 printing Usage Profile reports 28 sending Usage Profile reports via e mail 29 setting IP address 16 setting up Intelligent Ready 25 setting up Usage Profile reports 27 Status Notification 26 URL for the printer 23 warm up settings 25 Configuration Page printing from CentreWare IS 2 printing from the front panel 2 protocols enabled 31 customer support 33 D DHCP 16 disabling protocols 31 DNS printer configuration 17 DOS 1 E enabling protocols 31 Ethernet adapters 4 cables 4 direct connection to Macintosh or PC 3 terminators 4 EtherTalk printer zone changing 21 Networking Setup Guide F front panel printing a Configuration Page 2 sending Usage Profile reports by e mail 29 setting Intelligent Ready 25 setting printer s IP address 15 G gateway IP address 14 Installer Macintosh 5 Windows 5 Intelligent Ready setting from CentreWare IS 25 setting from the front panel 25 IP address automatic 13 gateway address 14 network mask 14 setting from CentreWare IS 16 setting from the front
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