Wiley Office 2007 All-in-One Desk Reference For Dummies
Contents
1. check box called Place Quick Access Toolbar below the Ribbon refer to Figure 1 2 You can select this check box as well to move the toolbar above the Ribbon Customizing the Status Bar Figure 1 3 Right click the status bar to customize it The status bar along the bottom of the window gives you information about the file you re working on The Word status bar for example tells you which page you re on how many pages are in your document and several other things In PowerPoint the status bar tells you which slide you re looking at and the theme you chose for your presentation It also presents the view buttons and zoom controls To choose what appears on the status bar in Word PowerPoint Access or Excel right click the status bar You see a pop up list similar to the one in Figure 1 3 By selecting and deselecting items in this list you can decide what appears on the status bar Status Bar Configuration Permissions A SI SIS SIS ISIS SIS n we Slide 2 of 2 Office Theme English U S Customizing Keyboard Shortcuts in Word 657 Changing Color Schemes Figure 1 5 shows three color schemes with which you can dress up Excel Outlook Access Word and PowerPoint Blue Silver and Black Which do you prefer Follow these steps to choose a color scheme for PowerPoint Gn a 9 0 Presentation Microsoft PowerPoint A d Home nset Design Animations Slide Show Review2. click the AutoCorrect Options button Book VIII Chapter 1 weifoig 33140 ue Gulziwojysny 660 smart Tags Smart Alecks You see the AutoCorrect dialog box 4 Click the Smart Tags tab 5 Deselect the Label Text with Smart Tags check box Rather than ditch Smart Tags altogether you can select check boxes to tell Office which data types you want to smart tag 6 Click OK
3. 7 If you want the keyboard shortcut changes you make to apply to the document you re working on not to all documents created with the template you re working with open the Save Changes In drop down list and choose your document s name 8 Click the Assign button 9 When you re done close the Customize Keyboard dialog box To delete a keyboard shortcut display it in the Current Keys box select it and click the Remove button You can always get the old keyboard shortcuts back by clicking the Reset All button in the Customize Keyboard dialog box Smart Tags Smart Alecks D Figure 1 6 A Smart Tag in action Py A Smart Tag is a snippet of data that Office programs recognize as a date an address a company ticker name a place a telephone number or a person to whom you recently sent e mail If the program recognizes one of these enti ties it places a purple dotted line underneath the data Move the pointer over the purple dotted line and you see the Smart Tag icon Click this icon and you see a shortcut menu with tasks as shown in Figure 1 6 July 31 197 i Date July 31 1978 Show my Calendar Remove this Smart Tag Smart Tag Options Not everyone likes Smart Tags however Follow these steps to turn them off or otherwise tell Office which ones to recognize 1 Click the Office button 2 Choose Options on the drop down list 3 Select the Proofing category of the Options dialog box and
4. Chapter 1 Customizing an Office Program In This Chapter v Changing around the Quick Access toolbar 1 Choosing what appears on the status bar Choosing a new color scheme v Changing the keyboard shortcuts in Word v Deciding what to do about Smart Tags T short chapter describes a handful of things you can do to customize Office 2007 programs Don t be afraid to make like a software developer and change a program to your liking Many people are wary of retooling Office programs but you can always reverse the changes you make if you don t like them as I explain throughout this chapter This chapter shows how to put your favorite button commands on the Quick Access toolbar Instead of fishing around for your favorite commands you can assemble them on the Quick Access toolbar and locate them right away You also discover how to change around the status bar dress up an Office program in a new set of clothes designate your own keyboard short cuts in Word and handle Smart Tags the data snippets that sometimes get mysteriously underlined in Office files Customizing the Quick Access Toolbar No matter where you go in Word Access Excel or PowerPoint you see the Quick Access toolbar in the upper left corner of the screen This toolbar offers the Save Undo and Repeat buttons and sometimes other buttons as well However which buttons appear on the Quick Access toolbar is entirely up to you You can put your favorite buttons on t
5. Figure 1 4 Ta ke your Looking Ahead choice of Keep your eye on the ball these color Know where the ducks are schemes Keep a stiff upper lip Watch for falling rocks Blue top Mind the store Silver middle or Black bottom Oa 1 Click the Office button and choose Options gt You see the Options dialog box 2 Click the Popular category 3 Open the Color Scheme drop down list and choose Blue Silver or Black 4 Click OK Book VIII How do you like your new get up The color scheme you choose applies Chapter to all the Office programs except Publisher Customizing Keyboard Shortcuts in Word In Microsoft Word you can change the keyboard shortcuts A keyboard short cut is a combination of keys that you press to give a command For example pressing Ctrl P opens the Print dialog box pressing Ctrl S gives the Save command If you don t like a keyboard shortcut in Word you can change it weifoig 33140 ue Gulziwojysny 658 Customizing Keyboard Shortcuts in Word 3 as ue Figure 1 5 Assigning keyboard shortcuts to commands and invent a keyboard shortcut of your own You can also assign keyboard shortcuts to symbols macros fonts AutoText entries and styles Follow these steps to choose keyboard shortcuts of your own in Microsoft Word 1 Click the Office button and choose Word Options You see the Word Options dialog box 2 Select the Customize category 3 Click the C
6. he toolbar and keep them within reach And if the Quick Access toolbar gets too big you can move it below the Ribbon as shown in Figure 1 1 Adding buttons to and removing buttons from the Quick Access toolbar is I m happy to report a piece of cake And moving the toolbar below the Ribbon is as easy as pie 65 4 Customizing the Quick Access Toolbar Right click a button to add it to the toolbar Figure 1 1 Merely by right amp ae ag ae clicking you 4 R can add a NET E Notes Page 1i Hendeut Master button to the pab Ea Quick a9 i Zp Access toolbar The Quick Access toolbar below the Ribbon Adding buttons to the Quick Access toolbar Use one of these techniques to add buttons to the Quick Access toolbar Right click a button you want to see on the toolbar and choose Add to Quick Access Toolbar on the shortcut menu see Figure 1 1 Click the Customize Quick Access Toolbar button and choose a button on the drop down list The list offers buttons deemed most likely to be placed on the Quick Access toolbar by the makers of Office Click the Customize Quick Access Toolbar button and choose More Commands or right click any button or tab and choose Customize Quick Access Toolbar on the shortcut menu You see the Customize category of the Options dialog box as shown in Figure 1 2 On the Choose Commands From drop down list choose the name of the tab with the button you want to add to the Qu
7. ick Access toolbar Then select the button s name and click the Add button Select a tab Select a button and click Add a Customizelthe Quick Access Toplbar Figure 1 2 5 Use this dialog box to add remove and reorder 7 E Show Quick Access Toolbar below the Ribbon buttons Customizing the Quick Access Toolbar 655 To restore the Quick Access toolbar to its original buttons click the Reset button in the Options dialog box see Figure 1 2 Unless you declare otherwise changes you make to the Quick Access tool bar apply to all the files you work on You can however construct a toolbar for one file only To alter the Quick Access toolbar for one file go to the Customize category of the Options dialog box see Figure 1 2 open the Customize Quick Access Toolbar drop down list choose the name of your file and then start altering the toolbar Changing the order of buttons on the Quick Access toolbar Follow these steps to change the order of buttons on the Quick Access toolbar 1 Click the Customize Quick Access Toolbar button and choose More Commands on the drop down list q The Customize category of the Options dialog box appears see Figure 1 2 You can also open this dialog box by right clicking any button or tab and choosing Customize Quick Access Toolbar 2 Select the name of a button on the right side of the dialog box and click the Move Up or Move Down button 3 Repeat Step 2 unt
8. il the buttons are in the right order 4 Click OK Removing buttons from the Quick Access toolbar Use one of these techniques to remove buttons from the Quick Access toolbar Right click a button and choose Remove from Quick Access Toolbar on the shortcut menu Book VIII Chapter 1 Right click any button or tab and choose Customize Quick Access Toolbar You see the Customize category of the Options dialog box refer to Figure 1 2 Select the button you want to remove on the right side of the dialog box and click the Remove button MBER You can click the Reset button in the Options dialog box refer to Figure 1 2 to remove all the buttons you placed on the Quick Access toolbar weifoig 33140 ue Hulziwojsn4 65 6 Customizing the Status Bar Placing the Quick Access toolbar above or below the Ribbon The Ribbon is the stretch of ground along the top of the screen where the tabs and buttons are found If your Quick Access toolbar contains many but tons consider placing it below the Ribbon not above it refer to Figure 1 1 Follow these instructions to place the Quick Access toolbar above or below the Ribbon Quick Access toolbar below the Ribbon Right click the toolbar and on the shortcut menu choose Show Quick Access Toolbar below the Ribbon Quick Access toolbar above the Ribbon Right click the toolbar and on the shortcut menu choose Show Quick Access Toolbar above the Ribbon The Options dialog box offers a
9. ustomize button You see the Customize Keyboard dialog box as shown in Figure 1 5 Customize Keyboard Specify a command Categories Commands Page Layout al ToggleThumbnail A References ViewDocumentMap Malings WewGridines Review ViewNormal View ViewsOutline Developer ViewPage Add Ins ViewRuler SmartArt Tools Design i viewweb iad Specify keyboard sequence Current keys Press new shortcut key Ctri 8 Currently assigned to unassigned Saye changes in Normal dotm w Description Toggles state of the Heading Explorer Assign Jf Remove Reset an Enter the shortcut Select a command 4 In the Categories list choose the category with the command to which you want to assign the keyboard shortcut At the bottom of the list are the Macros Fonts AutoText Styles and Common Symbols categories 5 Choose the command name macro font AutoText entry style or symbol name in the Commands list 6 In the Press New Shortcut Key box type the keyboard shortcut Press the actual keys For example if the shortcut is Ctrl 8 press the Ctrl key and the 8 key don t type out C t r l 8 Smart Tags Smart Alecks 659 If you try to assign a shortcut that s already assigned the words Currently assigned to and a command name appear below the Current Keys box You can override the preassigned keyboard assignment by entering a keyboard assignment of your own
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