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Microsoft FAST Search Server for SharePoint, GOV, SA, OLP-NL

1. Microsoft SharePoint 2010 a a a VW NN w NN aN SM vA We SA Oe os DN WA AG SES a x gt A g O NA SO gt gt DS UN gt n A Oyy E e gt 2 a a x AM AR NN x A x Te A a IA Microsoft FAST Search Server 2010 for SharePoint Evaluation Guide Microsoft The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication Because Microsoft must respond to changing market conditions it should not be interpreted to be a commitment on the part of Microsoft and Microsoft cannot guarantee the accuracy of any information presented after the date of publication This white paper is for informational purposes only MICROSOFT MAKES NO WARRANTIES EXPRESS IMPLIED OR STATUTORY AS TO THE INFORMATION IN THIS DOCUMENT Complying with all applicable copyright laws is the responsibility of the user Without limiting the rights under copyright no part of this document may be reproduced stored in or introduced into a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise or for any purpose without the express written permission of Microsoft Corporation Microsoft may have patents patent applications trademarks copyrights or other intellectual property rights coverin
2. Portal and Product Support Business Intelligence Indexing Connector O Crawl Microsoft Excel workbooks and Reporting Services Reports with improved results descriptions thumbnails and refiners Discover your business intelligence Bl assets quickly and easily navigate not only the document but also the data behind the scenes and access the information you need quickly and easily Content Repositories In addition to the feature comparisons you should also consider the types of content repositories that can be crawled by each product 7 www microsoft com sharepoint Microsoft SharePoint Foundation 2010 can only crawl SharePoint sites in the same farm All the other products in the above table can crawl the following types of content repository SharePoint sites in the same farm or in external farms Windows file shares Microsoft Exchange public folders Web sites that are not SharePoint sites People Profiles External line of business applications Structured content in databases Content returned by Web services Third party products and solutions including Lotus Notes and Documentum Indexing Scale Although there are no hard coded limits for the number of items that can be indexed by any of the products listed there are some practical guidelines based on feasibility and performance Search Server 2010 Express and SharePoint Foundation 2010 can index and search up to 300 000 items if
3. FAST Search Server 2010 for SharePoint provides an enterprise search platform for fulfilling these aims As a brief overview FAST Search Server 2010 for SharePoint includes a connector framework that enables the crawler to index files and metadata from various types of content repositories It also provides an indexing engine that stores the crawled data in an efficient manner in index files and it provides query servers query object models and user interfaces for performing searches on the indexed data You will learn more about each of these components later in this guide but for now be aware that these components all work together to fulfill the aims and meet the requirements of enterprise search solutions www microsoft com sharepoint Microsoft Microsoft Enterprise Search Products Overview There are various search products available from Microsoft so before delving into the details of enterprise search for FAST Search Server 2010 for SharePoint it will be useful for you to become familiar with all of the products in the enterprise search portfolio Microsoft Server Side Search Products The following products all provide varying degrees of indexing and search features Microsoft SharePoint Foundation 2010 search Microsoft Search Server 2010 Express Microsoft Search Server 2010 Microsoft SharePoint Server 2010 FAST Search Server 2010 for SharePoint This guide will delve into the features of these pro
4. Past Year 200 a snptementston Market Wikipedia the free a encyclopedia Company A market is any one of a variety of different systems Any Company 4 M evs oros cane saes neve g a institutions procedures social Figure 4 Enhanced Search Results Page Notice how the overall results experience is very similar to but more powerful than the results provided by SharePoint Server 2010 The refiners are to the left the search results are down the middle and the federated results from People Profiles and other repositories are on the right along with related searches However there are some key capabilities that are only available with FAST Search Server 2010 for SharePoint The most noticeable difference is the document previews and thumbnails for the search results and the Visual Best Bet at the top of the results Microsoft Word and Microsoft PowerPoint documents have thumbnails and PowerPoint documents can be previewed in the results Along the left hand side all of the refiners have exact counts This reflects the total number of documents in the entire result set that contain this value Additionally you can see how results can be sorted by managed properties and ranking profiles Figure 5 shows another results page that includes a Visual Best Bet 21 www microsoft com sharepoint m Site Actions Browse Publish ats FAST Search Center gt Search Results Result Type Any Result Type Microsoft
5. Word 7 Microsoft Excel Microsoft Powe 2 Site Any Site fastdemo17 fas Author Any Author System Account Mike Tiano Don Funk Rob Barker 5 show more v Madifind Nato All Sites People Preferences ERP P Advanced 1 10 of 86 results Language English w Sort ai by Relevance EN NEW SALES INCENTIVE ON STRATEGY WORKSHOPS 27 ERP Resource Page Wikipedia page http en wikipedia org wiki Enterprise_resource_planning 1 Fourth Coffee ERP Implementation Project Proposal team will implement SAP as an ERP system Success of this planning implementation P a of the ERP Implementation Recommend import the information into the ER ama Implementation software pm Authors System Account Alan Brewer Date 10 12 2009 Size 40KB A http fastdemo17 fastsearchdemos net Share ERP Implementation Project Proposal docx View In Browser Similar Results o David Simpson Related Searches Erp Solution Erp Definition Erp Implementation by Bing Enterprise resource planning Wikipedia the free Enterprise resource planning ERP is an integrated computer based system used to manage internal and external resources including tangible assets financial resources materials http en wikipedia org w ERP Wikipedia the free encyclopedia ERP may stand for Communications Effective radiated power used in radio communications Eur
6. and you can also restrict a keyword to a specific user context Figure 14 shows the FAST Search keyword creation process including one way and two way synonyms 38 www microsoft com sharepoint System Account Site Actions g gt Y rn A fal Team Site Site Settings Add Keyword i I Like It Tags amp Notes Team Site Search this site p Q ae Indicates a required field Libranes Keyword Phrase F Site Pages Keyword phrase The keyword phrase is the word or phrase that users type in the search box SharePoint Shared Documents When you have saved a keyword you can add best bets visual best bets document promotions Customers and demotions to improve the search result for this keyword Lists Synonyms Two way synonyms Calendar When users search for the keyword results from all synonyms will also be displayed in the search SharePoint Foundation WSS SharePoint Server MOSS Tasks result Separate multiple synonyms by using semicolons z r z One way synonyms Entity Extraction When users search for a two way synonym results from this synonym will be displayed in addition to results from the keyword and all other synonyms Discussions When users search for a one way synonym only results from this synonym will be displayed Team Discussion Keyword Definition TE a Keyword definition The keyword definition will be displayed on the search result page when users search for the 4 Recycle Bin keyw
7. each promotion with user contexts Synonyms SharePoint Server 2010 keywords can have one way synonyms associated with them With one way synonyms when a query includes a synonymous term for a keyword items that contain the keyword are returned However if a query includes the keyword then items that contain the synonymous terms are not returned unless they also contain the keyword 14 www microsoft com sharepoint Microsoft FAST Search Server 2010 for SharePoint extends synonyms by enabling you to implement both two way and one way synonyms With two way synonyms when a query includes a synonymous term for a keyword items that contain the keyword are returned just as for one way synonyms Furthermore if a search expression includes the keyword then items that contain the synonymous terms are returned regardless of whether they also contain the keyword Managed Properties and Metadata creation SharePoint Server 2010 enables you to create metadata property mappings known as managed properties FAST Search Server 2010 for SharePoint adds the ability for you to Enable stemming support and word forms for managed property values when they are used by an information worker in a query Choose between static and dynamic summaries for display in search results A dynamic summary will only display a hit highlighted summary of the specific managed property in the result Define whether information workers can sort results on t
8. farms public Exchange folders Web sites databases and file shares You install and deploy the FAST Search Connector as a Search Service Application SSA on a SharePoint application server and it shares the same crawler connector framework as SharePoint Server 2010 This includes the Business Data Catalog functionality which is substantially improved from Office SharePoint Server 2007 FAST Search Server 2010 for SharePoint also includes additional indexing connectors for more targeted content retrieval needs This includes connectors for database access JDBC Lotus Notes and a dedicated Web crawler Web Link Analysis Web Analyzer The Web Analyzer has two main functions It analyzes search click through logs and hyperlink structures Both contribute to better ranked search results Items that show 28 www microsoft com sharepoint Microsoft many clicks in the search click through log are popular and therefore receive better rank scores than less viewed items Items that are linked to from many other items are also perceived to be more relevant for the user and therefore receive better rank scores The Web Analyzer scales up to many nodes to reduce the total time that is needed for the analysis Item Processing The item processing service receives items to be indexed from indexing connectors The item processing service extracts content from source documents in various formats discovers and sets managed properties and performs l
9. file types are to be excluded from a crawl or might specify that a specific user account is to be used to crawl a given range of URLs Crawl schedules specify the frequency and dates times for crawling content repositories Administrators create crawl schedules so that they do not have to start all crawl processes manually Crawled properties represent the metadata for content that is indexed Typically crawled properties include column data for SharePoint list items document properties for Microsoft Office or other binary file types and HTML metadata in Web pages Administrators map crawled properties to managed properties in order to provide useful search experiences See Managed Property later in this table for more details www microsoft com sharepoint Microsoft a Crawler The crawler is the component that uses connectors to retrieve content from content repositories Crawler Impact Rule A crawler impact rule governs the load that the crawler places on source systems when it crawls the content in those source systems For example one crawler impact rule might specify that a specific content repositories that is not used heavily by information workers should be crawled by requesting 64 documents simultaneously whereas another crawler impact rule might specify less aggressive crawl characteristics for systems that are constantly in use by information workers Federation Federation is the concept of retrieving search r
10. fixed list of known terms Developers will also be able to create more dynamic extractors based on the FAST matcher framework and will be able to extend the document pipeline with specialized classifiers entity extractors or other processing can be used to support specialized scenarios Rank Profiles The index schema in FAST Search Server 2010 for SharePoint includes rank profiles which control how relevancy ranking is calculated for each item in search results A rank profile defines how relevancy calculations are performed when you search a full text index A rank profile consists of several components which are weighted when calculating an item s relevance You can adjust the weights of a profile s components to improve search result relevance Rank profile components include the following Freshness This component manages how the age of an item affects rank Proximity This component manages how the distance between query terms affects rank Authority This component manages how links between Web documents affect rank Query authority This component manages how user selections in previous query results affect rank Context This component manages how different managed properties within the associated full text indexes contribute to the rank Managed properties directly impacting the rank You can specify that the value of a numeric managed property is added to the rank or you can specify that certain values of
11. of this guide is to help you perform a thorough and effective evaluation of the enterprise search features provided by FAST Search Server 2010 for SharePoint For the latest information about SharePoint 2010 products please visit SharePoint Products and Technologies 1 www microsoft com sharepoint Microsoft How to Use This Document This document has been designed to enable you to learn about and evaluate the enterprise search features provided by FAST Search Server 2010 for SharePoint NOTE FAST Search Server 2010 for SharePoint shares much in common with the enterprise search features of SharePoint Server 2010 If you are not already familiar with the enterprise search features of SharePoint Server 2010 you should also review the SharePoint Server 2010 Enterprise Search Evaluation Guide The document provides comprehensive information that can be used to evaluate all of the enterprise search features and components provided by FAST Search Server 2010 for SharePoint from the perspective of the following roles Technical Decision Makers You can use this guide to gain an understanding of the business requirements that are met by enterprise search solutions You can also learn how specific aspects of the search technologies provided by FAST Search Server 2010 for SharePoint work together to fulfill business and technical requirements for a successful enterprise search solution IT Professionals You can use this guide to gain
12. the information they need to get their jobs done General productivity search solutions increase employee efficiency by connecting a broad set of people to a broad set of information the most common examples being intranet and people search In comparison search driven applications drive measurable return on investment by helping a well defined set of people accomplish specific business tasks more efficiently Search driven applications such as research portals and 360 customer insight solutions aggregate information from a defined set of content repositories add structure to unstructured information and provide a contextual interactive and actionable experience Until now organizations have had to purchase multiple products to address both the scenarios of general productivity search and search driven applications no single search solution was able to deliver the right functionality at the right price point for both scenarios forcing organizations to incur unnecessary costs such as Software costs licenses support and maintenance costs were required for multiple search products Headcount costs dedicated positions were required to design deploy and manage different search solutions 3 www microsoft com sharepoint Microsoft Opportunity costs mediocre general productivity search and limited deployment of high value search applications did not help information worker productivity FAST Search Server 2010 for Share
13. you want to create the Search Center In the Title text box type FAST Search Center In the Description text box type FAST Search Center for SharePoint 2010 Inthe Web Site Address section select sites in the drop down list and then type fastsearch in the text box In the Template Selection section click the Enterprise tab Click FAST Search Center Note Do not select Basic Search Center because this template does not include tabs and people search features Also do not select Enterprise Search Center because this is the SharePoint Server 2010 enterprise search center rather than that of FAST Search Server 2010 for SharePoint In the Primary Site Collection Administrator section type your name in the text box and then click Check Names 10 Click OK After a short period of time the site collection is created and the Top Level Site Successfully Created page appears 11 Click the hyperlink to the new site collection to start exploring FAST Search Center www microsoft com sharepoint Microsoft FAST Site Collection Settings This section provides information for how site collection administrators work with FAST Search Server 2010 for SharePoint settings NOTE Any settings created or modified at the site collection level affect only that site collection Exploring FAST Search Settings at the Site Collection Level As a site collection administrator you can use the site settings page to start cre
14. 32 Administering FAST Search Server 2010 for SharePoint Managed Properties 32 Search Administration at the Site Collection Level ooooococodododococicicocicncnonononononononononono nono nooo 35 FAST SWE COCOS NS e ed o 37 Appendix A Search Terminology auissen i tee E tek 42 Appendix B Feature Comparison between Search ProducCtS ooocccocococococonnonnnononononononcncncncnononoos 46 Appendix C Resources Available for Evaluating SharePoint Server 2010 0 48 3 www microsoft com sharepoint Microsoft Abstract This evaluation guide is designed to give you an understanding of the design goals and the details of the enterprise search features provided by Microsoft FAST Search Server 2010 for SharePoint This guide is also designed to give you a familiarity with how to implement enterprise search by using FAST Search Server 2010 for SharePoint This guide includes Descriptions of the enterprise search features and technologies provided by FAST Search Server 2010 for SharePoint Details of the additional features that FAST Search Server 2010 for SharePoint provides over and above SharePoint Server 2010 Details on the indexing and query architecture implemented by FAST Search Server 2010 for SharePoint Tours and walkthroughs of the main search features provided by FAST Search Server 2010 for SharePoint This guide is designed for technical decision makers IT professionals and developers The overall goal
15. Add Site Promotion Y Y 7 I Like It Tags amp Notes Team Site Search this site Indicates a required field Libraries Title Site Pages Title Enter a title for the site promotion This tite will not be displayed on the search result page Execs Shared Documents Customers Promoted Sites Promoted sites m Lists Add sites to be promoted http intranet contoso com sites execs When the user types a query that matches a page or document within a promoted site the page Calendar or document will be moved up in the search result list m Tasks Entity Extraction Discussions P Y s User Context Team Discussion User context Add one or more user contexts for which the site promotion should apply Leave blank if the site Eis promoten apples for any user context a Recycle Bin x To create a new user context go to the user context page Ed All Site Content Iser Context Start and End Date y Start date leave blank for immediate start In the start date box type the date that you want this site promotion to appear in the search ca t reecuilte Figure 18 Promotions and User Contexts 41 www microsoft com sharepoint Microsoft Appendix A Search Terminology Before delving into the details of enterprise search features provided by FAST Search Server 2010 for SharePoint it will be useful for you to ensure that you are familiar with search terms and definitio
16. Mappin ls Full text index mapping Full text index mapping defines the rank priority of No priority mapping 0 the properties Properties can be mapped to different priority levels based on their importance View mappings and size Small relevant properties like document title and keywords should be mapped to a high priority while longer less relevant properties like body should be mapped to a lower priority Figure 11 Sorting Query Filters and Refinement Attributes Search Administration at the Site Collection Level Administrators can use the site collection administration pages to define keywords Best Bets synonyms and definitions Administrators can also use the site collection administration pages to define search scopes NOTE Any settings created or modified at the site collection level affect only that site collection Creating FAST Search Centers NOTE The following procedure creates a FAST Search Center at the root Web for a site collection This is the generally recommended approach and architecture for creating Search Center sites with FAST Search Server 2010 for SharePoint 1 Click Start gt All Programs gt Microsoft SharePoint 2010 Products gt SharePoint 2010 Central Administration 2 Inthe Application Management section click Create site collections 35 www microsoft com sharepoint Microsoft Inthe Web Application section use the Web Application changer to select the Web application where
17. Point offers a new choice in enterprise search Combining the power of FAST with SharePoint FAST Search Server 2010 for SharePoint delivers Microsoft s best general productivity search experience and a platform for building search driven applications Technical Problems Solved by FAST Search Server 2010 for SharePoint Every organization has unique search requirements FAST Search Server 2010 for SharePoint has the capability to customize the search experience so that it fits how your business and your people work Specifically with FAST Search Server 2010 for SharePoint you can Deliver results that are contextually relevant Search in the language of your business Tune relevancy to improve accuracy Customize the search platform to meet your specific indexing and search requirements Configure the user interface to customize the search experience for information workers Enterprise search solutions from Microsoft enable you to Provide users with results that are meaningful and dynamically tailored to their jobs roles and functions within the organization This means that your sales teams will be quickly able to find product information collateral and answers to RFP questions while your engineering teams will see specifications and requirements documents at the top of their results sets Site administrators can tailor search quickly and easily to deliver contextually relevant results the first time Give users the abil
18. TechNet contains numerous resources on how to deploy manage maintain and support SharePoint Server 2010 The Enterprise Search TechCenter on TechNet has tabs with information about each of the enterprise search products The Microsoft SharePoint Team Blog is the official blog of the SharePoint Product Group The Microsoft SharePoint Server 2010 Evaluation Guide gives IT professionals an introduction and overview of the SharePoint Server 2010 features that are most pertinent to installing managing and configuring the SharePoint farm The SharePoint 2010 Developer Reviewers Guide contains an overview of the extensibility and customization points available for developers www microsoft com sharepoint
19. a managed property impact the rank In the latter case you can for example define that documents of a given type as defined by a specific managed property will get a relevancy boost in the results 16 www microsoft com sharepoint Microsoft You can tailor different rank profiles to different use cases or you can enable advanced information workers to select different rank profiles for different queries Custom Rank Profiles are created with Windows PowerShell cmdlets Refer to the FAST Search Server 2010 for SharePoint Windows PowerShell Cmdlet Overview and the FAST Search Server 2010 for SharePoint Windows PowerShell Cmdlet Help guides for more details Linguistics In search linguistics is defined as the use of information about the structure and variation of languages so that users can more easily find relevant information The item s relevancy with regard to a query is not necessarily decided based on words common to both query and document but instead depends on the extent that its content satisfies the user s need for information Examples of linguistic processing in the item and query processing include character normalization normalization of stemming variations and suggested spelling corrections FAST Search Server for SharePoint 2010 performs linguistic processing for items returned by the crawl process before those items are indexed as well as for the queries before the actual matching occurs 17 www microsoft com sha
20. an understanding of how to configure administer and manage the enterprise search features of FAST Search Server 2010 for SharePoint You should pay particular attention to the walkthroughs throughout this guide Developers You can use this guide to gain an understanding of the features of FAST Search Server 2010 for SharePoint You should read all of the sections in this document so that you gain an insight into the platform on which you will develop solutions You should also refer to the SharePoint Server 2010 SDK which includes the FAST capabilities for more detailed developer guidance walkthroughs and samples www microsoft com sharepoint Microsoft Introduction Welcome to this evaluation guide for Microsoft FAST Search Server 2010 for SharePoint The goal of this guide is to help you gain sufficient knowledge and understanding of FAST Search Server 2010 for SharePoint to evaluate how it can fulfill your organization s enterprise search requirements NOTE This guide describes the enterprise search features FAST Search Server 2010 for SharePoint If you would like to find out more about the enterprise search features of SharePoint Server 2010 review the SharePoint Server 2010 Enterprise Search Evaluation Guide In this section you will learn about typical business and technical requirements for enterprise search solutions and how FAST Search Server 2010 for SharePoint fulfills those requirements Search connects people to
21. anagement Site collection navigation Content and structure Site collection audit settings Searchable columns Audit log reports Content and structure logs Portal site connection E Figure 12 FAST Site Collection Settings 37 www microsoft com sharepoint Microsoft FAST Search Keywords Figure 13 shows the main page for administering FAST Search keywords System Account Site Actions g Team Site Site Settings Manage Keywords 5 Use keywords to manually improve the search result First add the keyword and then add best bets visual best bets document promotions or demotions to it When a user searches for 3 AA 5 the keyword the search result will be displayed with these improvements I Like It ee Team Site Search this site Pp Q S heyy A Recycle Bin Search for keywords Search E All Site Content 1 3 Add Keyword Refresh Restrict to a User Context Best Bet Usage Best Bet Suggestions Keywords Synonyms Best Bets Visual Best Bets Document Promotions Document Demotions Modified 4 sox compliance SOX Compliant 0 0 1 0 3 15 2010 8 52 00 PM erp enterprise resource planning 1 3 2 0 3 11 2010 6 27 44 AM market analysis Market Opportunity Analysis 0 0 0 0 3 11 2010 5 55 39 AM Figure 13 FAST Search Keywords FAST Search keywords are more powerful than their SharePoint Server 2010 counterparts You can create Best Bets Visual Best Bets Document Promotions and Document Demotions for a keyword
22. arget Market Research Post Mortem a Cha Kah industry analysis to uncover opportunities and do research on what Blue Yonder s target y Managing Director Author BIE y market would consider an ideal airline experience to boost revenue Engagement 1A Engineering ees Manager Any Author a Authors System Account Scott Bishop Date 10 12 2009 Size 37KB http fastdemo1 7 fastsearchdemos net Share nd Target Market Research Post Keith Dishmo sytem Ank e Mortem docx A Procurement a fai View In Browser Similar Results Manager Operations Eduard Dell 1 B Baldwin Museum of Science Market Research Sales Pitch Spencer Low 10 Baldwin Museum of Science Market Research Strategy Assessment Contoso team conducted market research to determine how Proposed deliverables Market Research documentation and Authors System Account Alan Brewer Date 10 12 2009 Size 1MB Bing http fastdemo1 7 fastsearchdemos net Share Science Market Research Sales Modified Date Pitch pptx Dow Jones Nasdaq S amp P 500 y Close Preview View In Browser Similar Results stock market data Any Modified Date Complete financial market coverage with breaking news WW analysis stock quotes before Background y aar nun Servico Offerings View more people show more v Past Month 11 amp after hours market data research and earnings http money cnn com data Past Six Months 200
23. arts They include the additional capabilities provided by FAST Search Server 2010 for SharePoint such as sorting by managed properties previewers deep refiners similar results links and so on FAST Search Centers like those of SharePoint Server 2010 also include people search capabilities In fact people search is provided natively by SharePoint Server 2010 and FAST Search Server 2010 for SharePoint simply federates people search into the Search Center user interface IT Professional Experience IT professionals work with FAST Search Server 2010 for SharePoint in a similar way to the way that they administer the enterprise search features of SharePoint Server 2010 For example you can use the Site Settings page to administer FAST Search keywords FAST Search site promotion and demotion and FAST Search user contexts much like you would administer SharePoint Server 2010 keywords at the site collection level Furthermore you can use Central Administration to work with FAST managed properties much like you would administer SharePoint Server 2010 at the Search Service Application level Windows PowerShell Support Windows PowerShell is a powerful command line shell and scripting language that helps you perform administrative tasks FAST Search Server 2010 for SharePoint includes over 80 Windows PowerShell cmdlets Windows PowerShell cmdlets for FAST Search Server 2010 for SharePoint are specialized NET classes that implement specific sys
24. ating FAST Search keywords site promotions and demotions and user contexts Figure 12 shows links to the FAST Search settings in a site collection settings page System Account Site Actions gt g F w3 5 fal Team Site Site Settings I Like It Tags amp Notes Team Site Q Libraries Af Users and Permissions E Look and Feel cae Estos Site Pages a People and groups wy Title description and icon Site permissions Tree view E Shared Documents Site collection administrators Site theme un pi l S EE Navigation http fastdemo17 fastsearchdemos net Galleries Mobile Site URL R 2 Site columns Ed Site Actions http fastdemo17 fastsearchdemos net Mobile 1 E Lists 15 Site content types Manage site features Calendar Web parts Save site as template List templates Reset to site definition Tasks Master pages Delete this site Entity Extraction Themes Site Web Analytics reports Solutions Site Collection Web Analytics reports Discussions AL Site Administration Site Collection Administration A E Nr Regional settings I ay Search settings 4 Site libraries and lists Search scopes User alerts Search keywords RSS FAST Search keywords j Recycle Bin Search and offline availability FAST Search site promotion and demotion E All Site Content Sites and workspaces FAST Search r context Workflows Recycle bin Workflow settings Site collection features Related Links scope settings Site hierarchy Term store m
25. atvian E Spanish Mexico Aj Dutch Lithuanian Fl Swedish V English Malay E Tamil Finnish Malayalam E Telugu French Marathi E Thai V German Norwegian Fl Turkish FP Greek Polish IF Ukrainian Y Gujarati Portuguese Brazil F Urdu E Hebrew Portuguese Portugal F Vietnamese Default language English Figure 3 Consistent User Preferences 20 www microsoft com sharepoint z Microsoft Enhanced Search Results Figure 4 shows a typical results page in a FAST Search Center Result Type 1 10 of 200 results Language English w Sort Related Searches Any Result Type by Relevance EN Market Research Relevance Market Trends Analysis Microsoft Excel 80 Blue Yonder Airlines Market Analysis and TlwordBoost earch Market Opportunity Analysis Microsoft Powe 162 Recommendations ClickRank i Consulting Blue Yonder Airlines m WoodgroveBoost irget Market Research Microsoft Word 47 Recommendations Strategy on wh Size Ascending 2t market would consider People Matches an ideal airline Size Descending JN E Site http fastdemoi7 fastsearchdemos Date Oldest _ rket Research Chief of Authors System Account Alan Brew Date Newest Size 507KB ee Toni Poe Partnerships and d Recommendations pptx Any Site i rame Preview View In Browser Similar Results Strategy Executive fastdemo17 fas 200 Blue Yonder Airlines Market Analysis and T
26. ducts in later sections Capabilities Comparison The following table compares general enterprise search capabilities that were previously provided in Microsoft Office SharePoint Server 2007 with the new and enhanced features in SharePoint Server 2010 and FAST Search Server 2010 for SharePoint X available in 2007 O available in 2010 t improved in 2010 Features and Capabilities Office SharePoint FAST Search SharePoint Server 2010 Server 2010 for Server 2007 SharePoint People and expertise search X ot ot Capture knowledge not found in documents by searching for people and expertise using SharePoint products SharePoint 2010 connector framework X ot ot Securely connect to content in SharePoint sites and from sources across your enterprise Use the Business Data Catalog to easily create your own connectors that work just like those available out of the box 100m content volume with sub second query response time X ot ot Meet the scale and performance needs of your entire organization or the specialized needs of individual departments 6 www microsoft com sharepoint Microsoft Features and Capabilities Office SharePoint FAST Search SharePoint Server 2010 Server 2010 for Server 2007 SharePoint Search from Windows 7 amp Windows Mobile X ot ot Search beyond the search center Conduct searches from the Windows 7 desktop and on your Windows mobile device Taxonomy tag integration O O Bring the power of taxonomy into search Ta
27. ed and re run to include documents that are similar to the result in question Result Collapsing FAST Search Server 2010 for SharePoint documents that have the same checksum stored in the index will be collapsed as one document in the search result This means that documents stored in multiple locations in a source system would only be displayed once during search with usage of the collapse search parameter Collapsed results include links to Duplicates When a user clicks on the link the search result displays all versions of this document Similar results and result collapsing are unique to FAST Search Server 2010 for SharePoint and are not provided in SharePoint Server 2010 search Contextual Search Capabilities FAST Search Server 2010 for SharePoint allows you to associate Best Bets Visual Best Bets document promotions document demotions site promotions and site demotions with defined user contexts in order to personalize the experience for information workers You can use the FAST Search User Context link in the Site Collection Settings pages to define user contexts for these associations Relevancy Tuning by Document or Site Promotions SharePoint Server 2010 enables you to identify varying levels of authoritative pages that help you tune relevancy ranking by site FAST Search Server 2010 for SharePoint adds the ability for you to specify individual documents within a site for promotion and furthermore enables you to associate
28. erty restrictions Where the Property Pick Property e Contains le And P Figure 2 Consistent Advanced Search 19 www microsoft com sharepoint Microsoft Figure 3 shows the user preferences provided by the FAST Search Center site template Note that the user preferences interface also looks and feels similar to that provided by Search Center sites in SharePoint Server 2010 This provides information workers with a consistent search experience Search Suggestions Y Show search suggestions as you type in the search box if enabled by administrator Search Language Choose whether search should prefer certain languages The languages you select Show search suggestions in the search box Search using my browser s language 9 Search using the following languages maximum of five will appear ina dropdown on the results page Search will use this language to Fl Arabic F Hindi F Punjabi understand your keywords and give preference to results of the language Bengali Hungarian Aj Romanian Bulgarian Icelandic V Russian Catalan Indonesian E Serbian Cyrillic F Chinese Simplified F Italian F Serbian Latin Chinese Traditional Japanese Slovak y Croatian Kannada Slovenian i Czech Korean E Spanish Spain Danish L
29. erver 2010 Deep Results Refinement Refinement with FAST Search Server 2010 for SharePoint is considerably more powerful than refinement in SharePoint Server 2010 SharePoint Server 2010 automatically generates shallow refinement for search results that enable a user to apply additional filters to their search results based on the values returned by the query Shallow refinement is based on the managed properties returned from the first 50 results by the original query FAST Search Server 2010 for SharePoint enables you to specify whether a managed property can be used in a shallow or deep refinement Deep refinement is based on statistical aggregation of managed property values within the entire result set shallow refinement is just based on by default the first 50 results returned by the query Using deep refinement you can find exactly what you are looking for such as a person who has written a document about a subject even if this document would otherwise appear down the result list Deep refinement can also display counts and lets the user see the number of results in each refinement category You can also use the statistical data returned for numeric refinements in other types of analysis 13 www microsoft com sharepoint Microsoft Similar Results With FAST Search Server 2010 for SharePoint results returned by a query include links to Similar Results When a user clicks on the link the search is re defin
30. es Exchange public folders and Lotus Notes databases are provided with the product New Connector Features The connector framework provides improvements over the protocol handlers in previous versions of SharePoint Server For example attachments as well as the content in e mail messages can now be crawled Also item level security descriptors can now be retrieved for external data exposed by Business Connectivity Services Furthermore when crawling a Business Connectivity Services entity additional entities can be crawled via its entity relationships Connectors also perform better than previous versions of protocol handlers by implementing concepts such as inline caching and batching Connectors support richer crawl options than the protocol handlers in previous versions of SharePoint Server For example they support the full crawl mode that was implemented in previous versions and they support timestamp based incremental crawls However they also support change log crawls that can remove items that have been deleted since the last crawl Creating Connectors In previous versions of SharePoint Server it was very difficult to create protocol handlers for new types of external systems Protocol handlers were required to be coded in unmanaged C code and typically took a long time to test and stabilize With FAST Search Server 2010 for SharePoint you have many more options for crawling external systems You can choose to 31 www m
31. esults from multiple search providers based on a single query performed by an information worker For example your organization might include federation with Bing com so that results are returned by SharePoint Server and Bing com for a given query IFilters are used by connectors to read the content in specific file types For example the Word IFilter is used to read Word documents whereas a PDF IFilter is used to read PDF An index is a physical file that contains indexed content and which is used by query servers to satisfy a query Indexers manage the content to be included in an index and propagate that content to query servers where they are stored in index files Indexing Engine See ndexer Index Partition See Partitioned Indexes Managed Property Administrators create managed properties by mapping them to one or more crawled property For example an administrator might create a managed property named Client that maps to various crawled properties called Customer Client and Cust from different content repositories Managed properties can then be used across enterprise search solutions such as in defining search scopes and in applying query filters OpenSearch OpenSearch is an industry standard that enables compliant search engines to be used in federated scenarios See Federation for more details 43 www microsoft com sharepoint Microsoft Definition Partitioned Index SharePoint Server 2010 includes a new conce
32. g metadata is shown in results and users can refine by taxonomy based tags Metadata driven refinement panel O O With the new refinement panel in SharePoint Server 2010 and FAST Search Server 2010 for SharePoint users can narrow the results of their searches and navigate to the right content faster Relevance improves with social behavior O O The click through behavior of similar search queries affects the rank that documents receive The more users click on a certain item the higher its ranking for related queries Phonetic and nickname search O O Confidently search for a person s name as it sounds without worrying about the exact spelling Contextual search O Tailor different results and refinement options based on the profile of the user or audience Thumbnails and previews O Thumbnails and previews make the results of a search query visual allowing users to recognize the right content quickly gt 500m content volume with sub second query response time O Scale to extremes with FAST Search Server 2010 for SharePoint while maintaining sub second query response times Advanced content processing with advanced linguistics O Extract and create metadata latent in documents to improve search results sorting capabilities and the refinement panel Search driven applications O Meet all the search application needs you have across your business Common examples include 360 Customer Insight Research and Development Innovation
33. g subject matter in this document Except as expressly provided in any written license agreement from Microsoft the furnishing of this document does not give you any license to these patents trademarks copyrights or other intellectual property Unless otherwise noted the example companies organizations products domain names e mail addresses logos people places and events depicted herein are fictitious and no association with any real company organization product domain name e mail address logo person place or event is intended or should be inferred O 2010 Microsoft Corporation All rights reserved Microsoft Windows SharePoint FAST Visual Studio SOL Server OneNote PowerPoint Outlook and Excel are trademarks of the Microsoft group of companies All other trademarks are property of their respective owners Microsoft Contents A A O PI eee ee 1 HOWO Use TIS DOCUMEN E osa 2 o seen ia ber unin a 3 Technical Problems Solved by FAST Search Server 2010 for SharePoint o o ocococ 4 Microsoft Enterprise Search Products OVErVieW ccccsssssssscsescsesesesesesesesesesesesesesesesseesssessenssesesesees 6 Microsoft Server Side Search Products o ocococococononnononaconononennoncnanononononoononanaco E 6 CNAE AN a a Dee ala 6 Content REDO SILOM CS eaa e a oia 7 Maeng es er peetearrens steer meen serene rrr ae eet onetime aa Oro Oa ea ieee SME RINT oer 8 Dori wie cattantaanstentartsceuicneutnete
34. g these words as they are likely to be contained in a high percentage of indexed items Furthermore information workers rarely search for just these types of terms Synonyms are words that mean the same thing as other words For example you might consider laptop and notebook to mean the same thing Administrators can create synonyms for keywords that information workers are likely to search for in their organization Additionally synonyms that can be used to improve recall of relevant documents are stored in thesaurus files Streams of data are retrieved from content repositories and those streams are broken down into discrete words for indexing Word breakers are the components that break down streams into individual words Streams to be indexed are normally broken down by identifying spaces punctuation marks and the particular rules of each language Also when a user enters multiple words into a search box that query is broken into discrete terms by a word breaker www microsoft com sharepoint Microsoft Appendix B Feature Comparison between Search Products You can use the following table to make quick comparisons of the search features provided by each product FAST Search Server 2010 SharePoint Search Server Search SharePoint Foundation 2010 Express Server 2010 Server 2010 2010 for SharePoint Basic site search Best Bets Visual Best Bets Similar Results Duplicate Results Search Scopes RSS Feed
35. he managed property in question Define whether information workers can use the managed property in query operators or filters Define whether search results page can use the managed property as a query refiner or deep query refiner in results pages Define the priority associated with the managed property The priority is one of the inputs into the ranking algorithm and defines how documents with the search term in this property should be ranked against other documents that may have the search term in other properties Define how managed properties can be grouped into one or more full text search enabled indexes Property Extraction Property extraction identifies key information such as people companies and locations in documents The properties can then be used to enhance the search experience for instance by providing search result refinement based on the properties You can 15 www microsoft com sharepoint Microsoft improve the precision of the property extraction by editing the include lists and exclude lists for each property extractor Excluded items are removed immediately while included items take effect the next time the content is indexed You can also create custom property extractors based on your organization s specific content using Windows PowerShell and SharePoint administration Dictionary or Taxonomy based extractors also called verbatim extractors will allow you to extract managed properties based on a
36. ho is responsible for a specific user context such as employees based in Munich for example Use the Restrict to a User Context link as illustrated in Figure 17 to see only Best Bets Visual Best Bets Document Promotions and Document Demotions that apply for this user context 40 www microsoft com sharepoint Site Actions Team Site Site Settings Manage Keywords Use keywords to manually improve the search result First add the keyword and then add best bets visual the keyword the search result will be displayed with these improvements Ilikelt Tags amp Notes Team Site Search this site p Q a Recycle Bin Search for keywords B All Site Content i Add Keyword Refres Restrict to a User Context 1 4 Best Bet Usage Best Bet Suggestions Keywords Synonyms Best Bets Visual Best Bets Document Promotions Document Demotions Modified SharePoint MOSS SharePoint Foundation SharePoint Server 0 0 0 0 3 18 2010 1 10 33 AM sox compliance SOX Compliant 0 0 1 0 3 15 2010 8 52 00 PM erp enterprise resource planning 1 3 2 0 3 11 2010 6 27 44 AM market analysis Market Opportunity Analysis 0 0 0 0 3 11 2010 5 55 39 AM Figure 17 Filtering Best Bets Visual Best Bets Document Promotions and Document Demotions for a User Context You can also associate promotions with a user context as shown in Figure 18 System Account Site Actions fal Team Site Site Settings
37. ial distance into account A direct colleague will appear before someone three degrees removed Second FAST Search Server 2010 for SharePoint supports social tagging of content and this feedback can influence the relevance of content in search results People s day to day usage of information in FAST Search Server 2010 for SharePoint and Microsoft Office can have a measurable impact on 23 www microsoft com sharepoint Microsoft search relevance thereby helping the organization harness the collective wisdom of its people Custom Search Solutions FAST Search Server 2010 for SharePoint is also the ideal platform for developing search based applications and custom solutions Figure 7 illustrates an example of a Customer Relationship Management application based on search In this scenario a sales executive can find related content from previous engagements with a customer or with a particular service offering that is very similar to something in her pipeline This helps the organization secure new business by leveraging the organization s past successes 7 My Pipeline Report g Group Industry MM Opportunity Customer Percentage Of Close Scheduled Total Expected Total Qualitative Research 2 Coho Vineyard amp Winery 100 53 050 00 53 050 00 y Cold Call Sales Guide Proseware Inc 80 135 500 00 108 400 00 Proseware Inc Find Related Manufacturing M Rainer Witte Sales Amount Operations Manager ai Rainer Wi
38. icrosoft com sharepoint Microsoft Use SharePoint Designer 2010 to create external content types and entities for databases or Web Services and then simply crawl those entities Use Visual Studio 2010 to create external content types and entities for databases or Web Services and then simply crawl those entities Use Visual Studio 2010 to create NET types for Business Connectivity Services typically for back end systems that implement dynamic data models such as document management systems Then use either SharePoint Designer 2010 or Visual Studio 2010 to create external content types and entities for the NET type NOTE You can still create protocol handlers as in previous versions of SharePoint Server if you need to Search Administrator Walkthroughs The enterprise search features provided by FAST Search Server 2010 for SharePoint can be administered at the site collection level and at the Search Service Application level Many of the operations for administering FAST Search Server 2010 for SharePoint are identical to those same operations in SharePoint Server 2010 You should refer to the SharePoint Server 2010 Enterprise Search Evaluation Guide for walkthroughs that are common to both SharePoint Server 2010 and FAST Search Server 2010 for SharePoint The following walkthroughs are unique to FAST Search Server 2010 for SharePoint Administering FAST Search Server 2010 for SharePoint Managed Properties This section provide
39. ience with all Stages of Design from Conceptual Design Layout About Me I enjoy working with Adobe Dreamweaver I have extensive experience producing Christian Jene Marketing Specialist Baseball Dogs show more v A 206 555 8834 4150 cols a abe aww do o o TT Marketing brochures for mass distribution Ask Me About e A 7 Adohe Dreamweaver Acrohat Commercial Product Develonment Ffforts Creation of Figure 6 People Search Result Page Mining and Discovering Expertise Users can manually submit or automatically generate a list of colleagues mined from Outlook Automatically generated lists of colleagues are a way of rapidly inferring social relationships throughout the organization which speeds the adoption and usefulness of people search results FAST Search Server 2010 for SharePoint also infers expertise by automatically suggesting topics mined from the user s Outlook inbox and suggesting additions to their expertise profile in their My Site This makes it easy to populate My Site profiles and means that more people have well populated profiles and get the benefits of this in both search and communities Improving Search based on Social Behavior For many organizations SharePoint sites have become gathering places where people create share and interact with information Social behavior is taken into account in order to provide high quality search results in several ways The relevance ranking for people search takes soc
40. in which the matching query terms are highlighted The query matching service is responsible for the deep refinement that is associated with query results Query refinement enables drilling down into a query result by using aggregated statistical data that was computed for the query result The query matching service maintains aggregation data structures to enable deep refinement across large result sets Query Processing The query processing service performs the processing of queries and results that can be performed without access to the index Query processing includes query language parsing linguistic processing and item level security processing Result processing 30 www microsoft com sharepoint Microsoft includes merging the results from multiple index columns formatting the query hit list formatting the query refinement data and removing duplicates It is the responsibility of the query processing service to ensure that the user performing a query sees only the results that he or she is authorized to see The query processing service therefore validates the user s permissions and rewrites the incoming query with an access filter that corresponds to the current user and group membership Connector Framework SharePoint Server 2010 provides a new framework for connecting to and crawling content repositories Connectors for SharePoint sites Web sites file shares custom databases and Web services via Business Connectivity Servic
41. inguistic processing on the content The item processing service then sends the processed items to the indexing service Key features of the item processing service are as follows Mapping from crawled properties to managed properties Managed properties contain the content that will be indexed including metadata associated with the items You will first perform a crawled property discovery based on an initial set of crawled items Based on this discovery you can change the mapping to managed properties Parsing of document formats such as Office and PDF This includes extracting searchable text and metadata from these formats Extracting properties from the retrieved content The property extraction can detect various properties such as names and dates from the documents and maps them into managed properties In this manner you can query these properties and also change query refinement based on these properties It is also possible to create custom property extractors using for example a dictionary of product names relevant to your organization Linguistic processing of items before indexing In search linguistics is defined as the use of information about the structure and variation of languages so that users can more easily find relevant information The item s relevancy with regard to a query is not necessarily decided based on words common to both query and document but instead the extent that its content satisfies the user
42. ity Leverage advanced content processing Customize relevance Use advanced query capabilities to create powerful applications 11 www microsoft com sharepoint Microsoft FAST Search Server 2010 for SharePoint FAST Search Server 2010 for SharePoint provides enhancements and new capabilities to the enterprise search features of SharePoint Server 2010 You can use this section to learn more about the enhanced enterprise search features provided by FAST Search Server 2010 for SharePoint If you are not familiar with the new enterprise search capabilities in SharePoint Server 2010 refer to the SharePoint Server 2010 Enterprise Search Evaluation Guide Enterprise Search Enhancements in FAST Search Server 2010 for SharePoint This section provides a summary of the new and enhanced capabilities that FAST Search Server 2010 for SharePoint provides compared to the other search products from Microsoft You can use this section to gain an overview of the value of implementing enterprise search solutions based on FAST Search Server 2010 for SharePoint Visual Search Capabilities The visual search capabilities provide an engaging useful and efficient way for information workers to interact with search results Document Thumbnails Word documents and PowerPoint presentations can be previewed directly in search results A thumbnail image is displayed along with the search results to provide rapid recognition of information This feature is part of
43. ity to use terms and languages that are unique to your business Most organizations frequently use a set of internal names acronyms or code words These words can be confusing to different groups outsiders or new members of your organization Users will be able to use their own terminology to www microsoft com sharepoint Microsoft sort refine and query your content Furthermore advanced language support provides your employees the ability to find content written in its native language Ensure that searches provide accurate ranking for relevant results The major reason that a user continues to use a search engine is if it returns relevant information near the top of the search results Microsoft search gets better with social ranking capabilities by promoting popular documents Site administrators will quickly and easily be able to create and deploy new custom ranking algorithms that are tuned meet multiple business demands simultaneously Provide a great out of the box experience to get search up and running quickly Additionally provide a platform that grows with your business needs so that you can o Quickly access and crawl new content repositories o Add your users and business partners to the lists of extracted entities o Perform custom content processing such as sentiment analysis or machine translation o Tailor the user interface with custom SharePoint Web Parts or extend the ones that are available out of the box
44. l time presence through Microsoft Office Communications Server making it easy to 22 www microsoft com sharepoint Microsoft immediately connect with people once they are found through search Figure 6 shows a People Search results page Site Actions David Simpson la FAST Search Center gt People Search Results W All Sites People o Preferences Marketing aay A View 1 10 of 25 results All Matches Language English mw Sort by Social Distance e 2 Ef Name Matches Scott Gode About Me s Salesperson The Regulatory Compliance Project enhanced my time management skills I enjoy using Profile Matches Sales Engagement Management Illustrator and InDesign 206 555 8474 4147 Ask Me About Job Title scottg contoso com Marketing Management Business Communications Time Management Wireless Microsoft Office Any Job Title Browse in organizational chart My Colleague Marketing Specialis Salesperson Project Manager show more v Interests Any Interests Reading By Scott Gode Kelly Krout Marketing Manager Marketing 206 555 6511 5 kellyk contoso com Add as colleague Browse in organizational chart By Kelly Krout About Me I currently manage the Marketing Group The last project I participated on was the Lean Process Improvement Project 1 enjoy executive management Ask Me About Marketing Management Business Communications Time Management Exper
45. more comparison data between the server side search products from Microsoft see Search Technologies for SharePoint 2010 Products Developer Information All of the products described above provide a unified query object model The result is that if you develop a custom solution that uses the query object model for SharePoint Foundation 2010 for example then it will continue to work if you upgrade to SharePoint Server 2010 or if you migrate your code to FAST Search Server 2010 for SharePoint 9 www microsoft com sharepoint Microsoft Enterprise Search Features in FAST Search Server 2010 for SharePoint FAST Search Server 2010 for SharePoint builds on SharePoint Server 2010 and provides significant enhancements to the Enterprise Search capabilities Search in SharePoint Server 2010 is targeted at general productivity search General productivity search solutions increase employee efficiency by connecting a broad set of people to a broad set of information Intranet search is the most common example FAST Search Server 2010 for SharePoint can be used on a variety of search problems providing enhanced general productivity search but also uniquely addressing high value search applications High value search applications drive measurable return on investment by helping a specific set of people make the most of a specific set of information Common examples include product support applications research portals and custome
46. ns You can use the following table to review brief descriptions of the terms used later in this guide Term Best Bet Content Source Crawl Rule Crawl Schedule Crawled Property 42 Definition Best Bets are URLs to documents that are associated with one or more keywords Typically these documents or sites are ones that you expect users will want to see at the top of the search results list Best Bets are returned by queries that include the associated keywords regardless of whether the URL has been indexed Site collection administrators can create keywords and associate Best Bets with them Connectors are components that communicate with specific types of system and are used by the crawler to connect to and retrieve content to be indexed Connectors communicate with the systems being indexed by using appropriate protocols For example the connector used to index shared folders communicates by using the FILE protocol whereas connectors used to index Web sites use the HTTP or HTTPS protocols Content sources are definitions of systems that will be crawled and indexed For example administrators can create content sources to represent shared network folders SharePoint sites other Web sites Exchange public folders third party applications databases and so on Crawl rules specify how crawlers retrieve content to be indexed from content repositories For example a crawl rule might specify that specific
47. opean Radio Project a consortium of radio broadcasters working on a European public radio Microsoft m Figure 5 Search Results with a Visual Best Bet Social Search A significant aspect to people s work in an organization is interacting with other people and finding the right people to connect with who have specific skills and talents This can be a daunting challenge in a large organization FAST Search Server 2010 for SharePoint addresses this challenge through search and connects this search to the social capabilities in SharePoint Server 2010 A people search center provides specific capabilities for connecting with people FAST Search Server 2010 for SharePoint provides a user experience for social search that is consistent with SharePoint Server 2010 Finding People FAST Search Server 2010 for SharePoint provides an address book style name lookup experience with better name matching making it easier to find people by name title and organizational structure This includes phonetic name matching that will return names that sound similar to what the user has typed in a query It will also return all variations of common names including nicknames for supported languages The refiners provided on the core search results are also provided with people search results exploring results via name title and various fields in a user s profile enable quick browsing and selection of people People search results also include rea
48. ord H All Site Content Search and Collaboration Platform A Figure 14 FAST Keyword Creation FAST Search Site Promotions and Demotions You can promote or demote sites which affect the relevance ranking for documents in those locations Figure 15 shows the promotion page System Account Site Actions g S J gt J fal Team Site Site Settings Add Site Promotion z lt I Like It Tags amp Notes Team Site Search this site p Q E Indicates a required field Libraries Title ep Site Pages Title Enter a title for the site promotion This title will not be displayed on the search result page Sales Docs Shared Documents Customers Promoted Sites Promoted sites m Lists Add sites to be promoted http intranet contoso com sites sales When the user types a query that matches a page or document within a promoted site the page Calendar or document will be moved up in the search result list Remove Tasks Entity Extraction Discussions i User Context Team Discussion User context Add one or more user contexts for which the site promotion should apply Leave blank if the site Sales promotion applies for any user context Recycle Bin To create a new user context go to the user context page Remove ES All Site Content Start and End Date i Start date leave blank for immediate start In the start date box type the date that you want this site
49. pposed to the other supported indexing connectors integrated in SharePoint Server which are administered directly from Central Administration Modular and Scalable Architecture FAST Search Server 2010 for SharePoint is built on a highly modular architecture where the services can be scaled individually to achieve the desired performance with respect to 26 Amount of indexed content By partitioning into multiple indexes you can index over a billion documents within a single farm Query load You can scale the query matching components in a row column matrix where the columns reflect the index partitioning and the rows add query performance and fault tolerance for query evaluation Freshness indexing latency FAST Search Server 2010 for SharePoint enables you to optimize for low latency from the moment a document is changed in the source repository to the moment it is searchable This can be done by proper dimensioning of the crawling item processing and indexing to fulfill your requirements These three parts of the system can be scaled independently through the modular architecture www microsoft com sharepoint Microsoft Integration with Search Center When you create a search site based on the FAST Search Center template the resulting site will look and feel very similar to a SharePoint Server 2010 Search Center site However the Web Parts that are included are extended versions of the SharePoint Server 2010 Search Web P
50. promotion to appear in the search a 2 recuilte Figure 15 Site Promotion FAST Search User Contexts You can create FAST Search user contexts by using the site settings page in a site collection When you have created a user context you can associate it with Best Bets Visual Best Bets document promotions document demotions site promotions and site 39 www microsoft com sharepoint Microsoft demotions Figure 16 shows how to start creating a FAST Search user context called Execs The new user context can apply to users with specific office locations or with specific knowledge System Account Site Actions 8 Y fal Team Site Site Settings Add User Context I Like It Tags amp Notes Team Site Search this site p Q Libraries Indicates a required field S s User context name Ske Pages User context name Shared Documents Enter a name for the user context Execs Customers Office Location 4 Office Location Lists Executive Management em Calendar Tasks Ask Me About Entity Extraction Ask Me About Execution Leadership Execution Management Exec mam Discussions Team Discussion ok Cancel A Recycle Bin ES All Site Content Figure 16 Adding a User Context The table of keywords can be filtered to display only Best Bets Visual Best Bets Document Promotions and Document Demotions that apply to a specific user context This is useful for a content manager w
51. properties FAST managed properties include the ability for you to specify whether the managed property can be used as a sort by field and whether it can be used in as a filter term in search queries You can also specify whether the managed property should be represented as refiner field If so you can also specify whether it is a deep refiner or just a shallow refiner Furthermore you can specify the priority level for the managed property The priority is one of the inputs into the ranking algorithm and defines how documents with the search term in this property should be ranked against other documents that may have the search term in other properties 34 www microsoft com sharepoint Microsoft Figure 11 shows the user interface for working with all of these attributes System Account Site Actions g Remove Mapping Sort Property m Indicates whether this property will be sortable or Sort property not Note that this increases memory consumption Query Property F With query field enabled the managed property can Query property be induded in query operators and filters Note that this increases the index size Refiner Property mm A refiner categorizes the top typically top 100 Refiner property documents in the search result into refiner groups A deep refiner is based on all documents in the search result Note that deep refiners increase memory r usage in search and indexing Deep Refiner Full text Index
52. pt that enables administrators to spread the load for queries across multiple query servers This is achieved by creating subsets of an index and propagating individual subsets to different query servers The subsets are known as partitions At query time the query object model contacts each query server that can satisfy the search so that all results to be returned to the user are included Property Database Managed properties and security descriptors for search results are not stored in the physical index files Instead they are efficiently stored in a database Query servers typically satisfy a query by retrieving information from both the index file and the property database Query Object Model The query object model is responsible for accepting inputs from search user interfaces and for issuing appropriate queries to query servers The search Web Parts provided by SharePoint Server 2010 use the query object model to run queries Developers can also create custom user interfaces and solutions that run queries by using the query object model Query Server Query servers query retrieve data from index files and the property databases to satisfy queries Ranking defines the sort order in which results are returned from queries Typically results are sorted in order of descending relevance so that the most relevant documents are presented near the top of the results page However information workers might choose to apply a different sor
53. r record locators The frameworks and tools used by IT professionals and developers are common across the product line as much as possible given the additional capabilities in FAST Search Server 2010 for SharePoint In understanding the benefits of FAST Search Server 2010 for SharePoint it is useful to consider Capabilities that are the same as those in SharePoint Server 2010 search Capabilities that are better than those in SharePoint Server 2010 search Capabilities that are unique to FAST Search Server 2010 for SharePoint A high level summary of the capabilities is shown in the tables below End User Perspective One stop search center to find answers quickly Refinement to explore information quickly Social search to connect with people and expertise Search gets better with use Visual cues for rapid recognition of information 10 www microsoft com sharepoint Microsoft Contextual search to meet the needs of diverse groups IT Professional Perspective Scale and performance Ease of deployment Enterprise class manageability Secure broad connectivity Advanced content processing out of the box Ease of configuring high end user experiences Developer Perspective Customize the out of the box user experience by using Web Parts Extend connectivity by using the Business Connectivity Services and Same Federation Combine search with other SharePoint capabilities Use familiar tools built for developer productiv
54. repoint Microsoft FAST Search Server 2010 for SharePoint for End Users This section provides information about how the search experience is blended with the SharePoint experience and how it has been enhanced for end users when they use FAST Search Center FAST Search Server 2010 for SharePoint User Experience Figure 1 shows the search user interface provided by the FAST Search Center site template Note that the user interface looks and feels very similar to Search Center sites in SharePoint Server 2010 This provides information workers with a consistent search experience A EA Browse Page Publish Big FAST Search Center gt Search OO E David Simpson All Sites People p Preferences Advanced Figure 1 Consistent Search User Interface 18 www microsoft com sharepoint Microsoft Figure 2 shows the advanced search user interface provided by the FAST Search Center site template Note that the advanced user interface also looks and feels similar to that provided by Search Center sites in SharePoint Server 2010 Site Actions a s FAST Search Center gt Advanced Search David Simpson Find documents that have All of these words The exact phrase Any of these words mW None of these words Only the language s F English a French German Ml Japanese A Simplified Chinese A Spanish E Traditional Chinese Result type All Results Add prop
55. ry Figure 8 FAST Search Server 2010 for SharePoint in an Overall SharePoint Farm Architecture FAST Search Server 2010 for SharePoint The server infrastructure that provides processing indexing and query capabilities and the administration of these features FAST Query Search Service Application The Query Search Service Application provides the query Web front end capabilities You install and deploy this Search 25 www microsoft com sharepoint Microsoft service application on SharePoint Web servers and it hosts Search Web Parts and customized query integration capabilities for your search solution FAST Search Connector Content Search Service Application The Content Search Service Application retrieves content for indexing from SharePoint farms and other content repositories You install and deploy the Content Search Service Application on a SharePoint application server The Content Search Service Application includes an indexing connector that can retrieve content from a variety of external repositories including SharePoint farms internal and external Web servers Exchange public folders line of business data and file shares FAST Search Server 2010 for SharePoint also provides a set of additional indexing connectors for advanced content retrieval use cases Configuration of the additional indexing connectors is performed via XML files and through Windows PowerShell cmdlets and then operated by command line operations as o
56. s for Search Results Alerts for Search Results Advanced Search Page Search Enhancement based on user context Crawled and Managed Properties xx Entity Extraction Query Federation Query Suggestions Sort Results on Managed Properties or Rank Profiles Relevancy Tuning by Document or Site Promotions NAS SS OY www microsoft com sharepoint Shallow Results Refinement SharePoint Search Server Foundation 2010 Express 2010 Multi Tenant Hosting Rich Web Indexing Support 5 For NTLM environments Search Server 2010 Microsoft SharePoint Server 2010 FAST Search Server 2010 for SharePoint EAST Search Server 2010 for SharePoint provides enhanced capabilities in these areas Please refer to the evaluation guide for FAST Search Server 2010 for SharePoint for more details For a subset of the supported languages 47 www microsoft com sharepoint Microsoft Appendix C Resources Available for Evaluating SharePoint Server 2010 Microsoft encourages you to use the following resources as aids in installing and evaluating SharePoint Server 2010 in addition to this evaluation guide 48 The product documentation on TechNet will help you install SharePoint Server 2010 SharePoint microsoft com offers a variety of white papers and other resources MSDN SharePoint Server Developer Center contains numerous technical resources from a developer s perspective about Microsoft SharePoint 2010 Products
57. s information for how administrators work with FAST Search Server 2010 for SharePoint settings at the Central Administration level Use the following procedure to start administering managed properties for FAST Search Server 2010 for SharePoint Creating Managed Properties with FAST Search Server 2010 for SharePoint 1 Click Start gt All Programs gt Microsoft SharePoint 2010 Products gt SharePoint 2010 Central Administration 2 On the Quick Launch click General Application Settings 3 In the Search section click Farm Search Administration 4 In the Search Service Applications section click FAST Search Query 32 www microsoft com sharepoint Microsoft 5 On the Quick Launch in the Administration section click FAST Search Administration The FAST Search Administration page appears System Account Site Actions g a e nd j SharePoint 2010 Central Administration FastQuery FAST Search Administration I Like It Tags amp Notes Administration Search Administration Property Management Farm Search l Administration Managed properties l Crawled property categories FAST Search Administration Property Extraction Manage property extraction Spell Checking Spell checking management Figure 9 FAST Search Administration 6 On the Fast Search Administration page click Managed properties 7 Click Add Managed Property The New Managed Property page appears 33 www microsoft com sharepoint System Acco
58. s need for 29 www microsoft com sharepoint Microsoft information Examples of linguistic processing in the item processing include character normalization and normalization of stemming variations Indexing The indexing service creates searchable indexes based on the processed items No external database is needed for the indexing or the generated indexes The indexing service supports a seamless content partitioning into index columns in order to handle large content volumes The indexing is controlled by an index schema object model which defines the mapping of managed properties into the searchable index structures and how relevancy ranking is to be performed Query Matching The query matching service uses the indexes created by the indexing service to retrieve the items that match a query and then return these items as a query result set A query usually contains several terms combined with query operators such as AND and OR The query matching service looks up each term in the index and retrieves a list of items in which that term appears The order of the returned items is based on the requested sorting mechanism which is usually the relevance ranking that is calculated from various item properties or a sort based on one or more of the item properties The query matching service can also return a hit highlighted summary for each item in the query hit list A hit highlighted summary consists of a fragment of the original item
59. sticaseaestes 9 Enterprise Search Features in FAST Search Server 2010 for SharePoint onoonicocicicocinininnonononos 10 A Pa ve ee T 10 M Professional Perspective AAA A II ate aerated 11 Developer Per peces 11 FAST Search server 2010 Tor SharePoint cece ata ase eater a eat st actese eater eateioed 12 Enterprise Search Enhancements in FAST Search Server 2010 for SharePoint 12 Misal carc Ms Cap ANNES cr T 12 Document AU e mena net et etn 12 Scrolling PowerPoint Previews iii ci 12 Visual best Des aro ondaa 12 Conversati nal search Ca pa O LO 13 Sort Results on Managed Properties ooocococococococonononononononononnonrorororororonononcncnnnnnrnrnnno nono no nnnoos 13 Deep Results RETIN SINGIN ind 13 Similar RESUS irinae a o da e to edo ion 14 Result COMAS A OEE ae 14 Contextual Search Capablanca 14 www microsoft com sharepoint Relevancy Tuning by Document or Site Promotions ocococococacocococononononononononncnnnonononcncncnonss 14 SIMON Maa 14 Managed Properties and Metadata creatiON ooccococococicococononononononononononononoonorcnorcnononcncnnnnnss 15 LA ener ere nee ree Ponce nee enter ae nee WU 15 o a E Seen cee ee ea 16 LOUIS o eo 17 FAST Search Server 2010 for SharePoint for End USefS ooocococococicccccnonononnocncncnonononooooroncnnnononnos 18 FAST Search Server 2010 for SharePoint User Experience ccccscscsessssssssssssseseseseseseseseees 18 Enhanced LAN o e 21 SOS e tl 22 A E terri Sener a
60. t order such as by date modified Relevance Relevance describes how well a given search satisfies a user s information needs Relevance includes which documents are returned in the results document recall and the order of those documents in the results ranking Search Center Search Center is a site based on the Search Center site template It provides a focused user interface that enables information workers to run queries and work with search results Search Document See Search Item A search item represents a document list item file Web page Exchange public folder post or database row that has been indexed Search items are sometimes referred to as search documents but the key point is that these items are returned by search queries 44 www microsoft com sharepoint Term Stop Word Word Breaker 45 Microsoft Definition Words in each language can have multiple forms but essentially mean the same thing For example the verb To Write includes forms such as writing wrote write and writes Similarly nouns normally include singular and plural versions such as book and books The stemming feature in enterprise search can increase recall of relevant documents by mapping one form of a word to its variants Stop words sometimes known as noise words are those words for which there is no value in indexing them For example a and and the are listed in the stop word file by default There is no value in indexin
61. tem administration actions in the areas of search management index schema management security and administration Typical tasks include uploading a custom dictionary mapping crawled properties to managed properties and customizing the index schema FAST Search Server 2010 for SharePoint uses a master Windows PowerShell snap in called Microsoft FASTSearch PowerShell dll This DLL includes all the code for over 80 cmdlets 27 www microsoft com sharepoint Microsoft Categories of cmdlets FAST Search Server 2010 for SharePoint cmdlets cover four basic areas Administration Security Index schema Spell tuning For more information refer to the overview page for FAST Search Server 2010 for SharePoint Developer Experience FAST Search Server 2010 for SharePoint Web Parts use the same unified object model as SharePoint Server 2010 and the other search platforms from Microsoft The result is that if you develop a custom solution that uses the query object model for SharePoint Server 2010 for example then it will continue to work if you migrate your code to FAST Search Server 2010 for SharePoint FAST Search Server 2010 for SharePoint Services and Components FAST Search Server 2010 for SharePoint consists of a number of different services and components The following sections describe the services and components FAST Search Connector The FAST Search Connector enables you to retrieve content for indexing from SharePoint
62. the Search Core Results Web Part for FAST Search Server 2010 for SharePoint and the feature can be configured in that Web Part Scrolling PowerPoint previews The PowerPoint document preview enables an information worker to browse the actual slides in the presentation Visual Best Bets SharePoint Server 2010 Search keywords can have definitions synonyms and Best Bets associated with them FAST Search Server 2010 for SharePoint adds the ability for you to define Visual Best Bets for keywords These visual search elements are unique to FAST Search Server 2010 for SharePoint 12 www microsoft com sharepoint Microsoft Conversational Search Capabilities The conversational search capabilities provide ways for information workers to interact with and refine their search results so that they can quickly find the information they require Sort Results on Managed Properties With FAST Search Server 2010 for SharePoint users can sort results on any managed properties such as sorting by Author Document Size or Title Relevance ranking profiles can also be surfaced as sorting criteria allowing end users to pick a different relevance ranking as desired This sorting is considerably more powerful than sorting in SharePoint Server 2010 search By default SharePoint Server 2010 sorts results on each document s relevance rank Information workers can re sort the results by date modified but these are the only two sort options in SharePoint S
63. they are used with SQL Server Express otherwise they can index and search up to 10 million items if they are used with a full edition of SQL Server 2008 A scaled out Search Server 2010 farm can index and search up to 100 million items A scaled out SharePoint Server 2010 farm can index and search up to 100 million items A FAST Search Server 2010 for SharePoint installation can support extreme scale and can index and search over a billion ttems www microsoft com sharepoint Microsoft One of the general aims of enterprise search with FAST Search Server 2010 for SharePoint is to implement sub second query latencies for all searches To achieve this you must ensure that no query server deals with more than ten million items You can achieve this by adding multiple query servers to your farm and therefore by taking advantage of the new index partitioning features of FAST Search Server 2010 for SharePoint Index partitioning enables administrators to spread the load for queries across multiple query servers This is achieved by creating subsets of an index and propagating individual subsets to different query servers FAST Search Server 2010 for SharePoint uses a hash of each document s ID to determine in which partition the index entries for a specific document should be stored At query time the query object model contacts each query server needed to satisfy the search so that all results to be returned to the user are included For
64. tte proseware Sales Pitch 40000 f Projects Bellingham WA a West Opportunities 360 555 8531 i 20000 Scheduled Amount iio Expected Amount http www proseware com 04 July August September October November December January February Web Site Update Coho Vineyard amp Winery 80 332 500 00 266 000 00 v Expected Amounts Per Opportunity Expected Amounts Per Customer Expected Amounts Per Industry a Qualitative Research 1 Qualitative Research 2 Figure 7 Search based Applications 24 a Strategic Reorganization a Regulatory Compliance a WebSite Usability a Go To Market Rebrand a Cold Call Sales Guide a Web Site Update a Compete Recommendation a Opportunity Analysis a Process Optimization a Coho Vineyard amp Winery a A Datum Corporation a Fabrikam a Proseware Inc a Tailspin Toys a Wingtip Toys d www microsoft com sharepoint a Manufacturing a Financial Services Microsoft FAST Search Server 2010 for SharePoint for IT Professionals FAST Search Server 2010 Architecture Overview Figure 8 shows the FAST Search Server 2010 for SharePoint system as part of an overall SharePoint deployment SharePoint Farm Administration UI Administration and Schema Object Model Query Search Service Application 55A Indexing Connectors Database Monitoring Services Lotus Notes Active Directo
65. unt Site Actions ge Administration Indicates a required field al Search Administration Name and Description Farm Search p Property name Administration Type a name and description for this property FAST Search Administration Description Type To Select the type of information you want to store in Text Ez this property For text type properties you can enable stemming and select static or dynamic fv En able stemming summary E Enable stemming if you want a query for one of the Static summary M possible forms of a word to also match properties that contain a different form of the word Use dynamic summary for large text fields where only matching sections should be displayed in the search result summary Mappings to Crawled Properties A list of crawled properties mapped to this managed Include values from all crawled properties mapped property is shown To use a crawled property in the search system map it to a managed property A C Include values from a single crawled property based on the order specified managed property can get a value from a crawled property based on the order specified by using the Crawled properties mapped to this managed property Move Up and Move Down buttons or from all the crawled properties mapped Figure 10 New Managed Property Page FAST managed properties include the stemming and summary behaviors that are not provided by SharePoint Server 2010 managed
66. vene ser 22 Mining and Discovering Expertise cccsesssssscsesesesesssesssssssssssssssssssssssssesessesessesesesesesesescseaseeees 23 Improving Search based on Social BehaViOF ococococococococococococnononononononononononononononononononrnrnnnnoos 23 Aa e TA 24 FAST Search Server 2010 for SharePoint for IT Professionals cccsesssseseseseeesesseeseseeseeeeeeees 25 FAST Search Server 2010 Architecture Overview oocococococococococnonononononononcncnrnnnono nono nono nono nonononnnoos 25 Modular and Scalable Architecture uu cccsssssesesssesssssssssssssssssssssssssssssesesesesessesesesesesesesessseesees 26 Integration with Search Center coa 27 N Protessional E Xperience oe eco 27 WINCIOWS POWSES NEW SUD DONE vaa 27 Categories OF cmalS tesina NE 28 Bci A unten tsataccueeads 28 FAST Search Server 2010 for SharePoint Services and Components cccseseeeseees 28 FAST Search Server 2010 for SharePoint consists of a number of different services and components The following sections describe the services and componenrts 28 FAST SCIENC ONNETON estes otter dt dd bd 28 Web Link Analysis Web Analy ZEN aa 28 TS iar es SS SUG Otel e 29 2 www microsoft com sharepoint PP metre Ure E ee nerve meet A E ernie ee Maret eran cette erent eee 30 QUE Mate scan 30 QUE Proces NO e eo atte 30 EME a 31 New Connector Features ati 31 A ninen a ronnie re OND a enor nero ore Un nae eee 31 search Administrator VV ANKLE OUI gs tits cds

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