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Brother FAX-T104

1. er factory setting option is shown in bold 3 3 On Screen Programming Press the Menu numbers ex Press 1 1 for Date Time OR Feo SP To Stop Exit d s f to to select to select to accept exit Main Menu A cern Menu Selections Options Descriptions Page 4 REMOTE ON You can answer calls at 5 6 CODE 51 51 an external or extension 81 phone and use codes to OFF turn the fax machine on or off You can also transfer a voice call from a your cordless phone to lie your fax machine You g 2 can personalize these be 2 codes a 5 5 AUTO ON Reduces size of incoming 5 4 B O REDUCTION OFF faxes aS a 6 MEM ON Automatically stores any 5 5 A RECEIVE OFF incoming faxes in its memory if it runs out of paper 7 POLLING STANDARD Sets up your fax machine 5 8 RX SECURE to poll another fax TIMER machine 1 COVERPG NEXT FAX ONLY Automatically sends a 6 6 SETUP ON programmable cover OFF page or prints a sample PRINT SAMPLE coverpage 2 COVERPAGE Program a customized 6 6 NOTE message for fax cover page A 3 CONTRAST AUTO Change the lightness or 6 4 H LIGHT darkness of a fax you are DARK sending A B 4 RESOLUTION STANDARD Allows you to change 6 4 a FINE resolutions page by Ba S FINE page PHOTO 5 OVERSEAS ON If you are having difficulty 6 8 MODE OFF sending faxes overseas set this to on 6 CALL ON You can send a fax then
2. er factory setting option is shown in bold 3 5 On Screen Programming Press the Menu numbers ex Press 1 1 for Date Time OR lt lt eS Stop Exit D Qs Y VeD VED o A Aa to to select to select to accept 1 exit Main Menu F PA Menu Selections Options Descriptions Page 1 FORWARD OFF Sets the fax machine to 8 2 STORE FAX FORWARD forward fax messages or E FAX STORAGE to store incoming faxes in os the memory so you can gt 6 retrieve them while you a are away from your fax at a machine e 5 x 2 REMOTE You must set your own 8 3 as ACCESS code for Remote a Retrieval foo 3 PRINT Print incoming faxes 5 8 DOCUMENT stored in the memory 1 VOICE ON Sets the fax machine to 9 1 STORE EXT store incoming voice OFF messages 2 FORWARD OFF Sets the fax machine to 9 2 STORE FAX FORWARD forward fax messages to FAX STORAGE store incoming faxes in the memory so you can retrieve them while you are away from your fax machine Q 2 3 BACKUP ON Automatically prints a 9 5 HO PRINT OFF copy of faxes received es 2 into memory 7 E 4 OGM TAD MESSAGE Play Record or erase the 9 3 n a F T MESSAGE outgoing message 5 1m 20 60 SEC Select the maximum 9 6 MAX TIME 30 length of incoming messages 6 ICM REC ON Allows you to turn the 9 7 MONITR OFF speaker volume for voice messages as they come in on or off 7 REMOTE mene You must set your own 9 8
3. 3 1 3 3 3 7 Message Manager Mode 9 1 Mute cic ues 1 5 7 6 Navigation keys ee 3 2 OGM Outgoing ee eee 9 One Touch changing dialling storing Papers see yd See 2 1 capacity size Phone line CONNECTIONS eeeeeeeeeee 1 10 difficulties multi line PABX Playing Messages Polling Polling Transmit receiving Power failure Print Cover Page difficulties 13 6 fax from memory jams Quick Dial oo eee Broadcasting using Groups Group dial setting up Groups for Broadcasting 7 3 One Touch dial changing setting up using Search Speed Dial changing setting up using Quick Dial List Receive Mode FAX ONLY FAX TEL MANUAL TAD ANSWER MACH TAD MSG MGR Recording a Conversation Recording Monitor Redial Pause Reducing COPIES severe eevee 11 2 long faxes oo eeeeeeeeeeeeeeeee 5 4 Remote Access Code 8 3 9 8 Remote Commands PEE EEE 8 4 9 9 9 10 Remote Retrieval 8 3 9 8 access code 8 2 8 3 9 8 commands 8 4 9 9 9 10 getting your faxes 8 5 9 10 Reports 10 2 Fax Journal Journal Period Help List Memory Status Quick Dial List Tel Index User Settings Resolution COPY sai S AEE 11 2 fax Standard Fine SuperFine Photo 8 2 for next fa
4. 5 10 Advantages of Caller ID w 5 10 Set the Caller ID to ON w 5 10 How Does the Caller ID Work eee 5 11 Selecting a Caller ID from the Memory for Call REPI neea eats 5 12 BT Call Sign U K only 5 14 6 Setup Send s sssccsecseseesessessssessessessessessssseeeeseeoes HOW tO Glial seciscseccesccaveanddisaaararsradarcusaecausieanteadteraiccacesent Manual dialing issii aiui iiien One Touch dialling ai Speed dialling sseeesseseeereeresrerrrerrrrrrerrersnrrssrnnsresrn Serole a EAEE E S Fax Redial How to f8X eee Automatic transmission 6 2 Manual transmission sseeeseereereerierrrerrerrrerrrreerern 6 3 Sending a fax at the end of a conversation 6 3 Basic sending operations 6 3 Sending faxes using multiple settings 6 3 Contra Sta sA iN 6 4 Fax rosol tjoN niriana aaia 6 4 Multiple Resolution Transmission c cceeeeee 6 5 Cancelling a fax in progress 6 5 Cancelling a scheduled job 6 5 Advanced sending operations 08 6 6 Composing the electronic Cover Page sessen 6 6 Broadcastingin a n det Ai Overseas Mode a Call Reservation ssseesssreeersrrreessrnsnnrernsresenesenrenesese Delayed FaX sessessesseesrsenrernseesrnesnesrnesesrensnesennsnns Setting up Polled Transmit Standard 0 6 11 viii Setup for Polling Transmit with Secure Code 6 11 Secure Poling sa eia Memory Tr
5. E A space E Your number on the local exchange using spaces to aid readability as appropriate As an example if the fax machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu Set 1 3 2 Enter your fax number up to 20 digits Press Menu Set You must enter a fax number to continue up to 20 digits eo you do not enter a fax number you cannot enter any more information You can not enter a hyphen 3 Enter your telephone number up to 20 digits Press Menu Set 4 Use the dial pad to enter your name up to 20 characters Press Menu Set See Entering text on page 4 3 5 Press Stop Exit The LCD will show the date and time a the Station ID has already been programed the Station ID will ask you to press 1 to make a change or 2 to exit without changing the setting 4 2 Initial Setup Entering text When you are setting certain menu selections such as the Station ID you may need to type text into the fax machine Most number keys have three or four letters printed on them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate dial pad key repeatedly you can access the character you want Press one two three four five Key time tim
6. Introduction 1 10 Using extension telephones For U K only It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to your fax machine While the simplest arrangementis straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally fax receive may not operate reliably in such a simple configuration This fax machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your fax machine in a master slave configuration In such a configuration this fax machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunic
7. TIMER Press Menu Set when the screen displays the setting you want 3 If you selected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Menu Set and then go to Step 4 E f you selected TIMER enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 4 4 Specify the destination fax machines which you wish to poll by using One Touch Speed Dial Search or a Group For example for One Touch 3 and Speed Dial location 09 press One Touch Dial key 3 Search Mute and 09 See How to dial on page 6 1 5 Press Fax Start 6 The machine polls each number or group number in turn fora document Setup Receive 5 9 Telephone Services Your fax machine supports the Caller ID and BT Call Sign For U K only telephone services offered by some telephone companies Caller ID Caller IDentification U K only Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your machine s memory In addition to the standard Caller ID features you can select a Caller ID and have your machine dial the number for you E You will need to speak to your telephone company if you e want to apply for the Caller ID Service E To PABX Users Calling line identification signals
8. line you may prefer to use it only when needed E NORMAL sets the modem speed at 14400 bps Document Jam or Paper Jam Document Jam The documents were not inserted or fed properly or were too long 1 Remove any paper that is not jammed from the ADF 2 Open the top cover by lifting the lever on the right side of the top cover Document is jammed 4 Close the top cover Press down on both sides of the top cover until it clicks Troubleshooting and routine maintenance 13 4 Paper Jam The paper is jammed in your fax machine 1 Remove any paper that is not jammed f 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A If you can t pull the jammed paper towards the back and remove it as per diagram B Diagram A Diagram B Printout is jammed 4 Close the top cover Press down on both sides of the top cover until it clicks 5 Put the paper back into the paper tray 13 5 Troubleshooting and routine maintenance If you are having difficulty with the fax machine If you think there is a problem with your fax machine or the way your faxes look make a copy first If the copy looks good the problem is probably not the fax machine Check the chart below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing or Receivi
9. y ajoway Buisn duVd SS399 1041N09 SLOWS H o Wxa dors ssaid p yegmueN sad 3ip 2onp e Pug Z Z 8 WS MU N sad 4 pod ss 2 y ajoway ebueyD poduryo oq youuueo x aq roqr 0 6 sad uoljesadQ a oway 41x3 e ssoud KINO XVA z ssoid TAL XVA p ssard QY sof uay 8 6 sad apo Al 9 4 abueyo 901 L XV4 104 POLL XVA 104 Accessory Lit A 1 Remote Commands Retrieve a Fax Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1 Enter Fax Forwarding press 2 to retrieve Memory Status List Turn Fax Storage on press 6 Program Fax Forward Number press 4 new number of the remote fax machine where you want your fax messages forwarded press Press 9 6 1 after two short beeps then enter the number of remote fax machine and then Press 9 6 Enter the hang up and wait and then Press 97 1 1 long beep Fax message s 3 short beeps no messages e then to Print a Memory Status List press 1 then enter the number of remote fax machine and then After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep Erase all fax messages press 3 Check the Receiving Status Changing Remote Access Code 1 Press Menu Set 8 7 2 Enter a three digit code using number keys 0 9 The cannot be changed 3 Press Menu Set 4 Press S
10. 1 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the fax machine is in Standby mode Turning on Automatic Daylight Savings Time You can set the fax machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct day and time in the DATE TIME setting The default setting is ON 1 Press Menu Set 1 2 2 Press A or W to select ON or OFF Press Menu Set 3 Press Stop Exit Initial Setup 4 1 Setting the Station ID You should store your name or company name and fax number so they print on all fax pages that you send The telephone number will appear only on cover pages and call back messages It is important that you enter the fax and telephone numbers in the internationally standardised format i e in accordance with the following strict sequence E The plus character by pressing key Your Country Code e g 44 for the United Kingdom 41 for Switzerland E Your local area code minus any leading 0 9 in Spain
11. 4 Press Menu Set The screen displays 5 Press 1 if you want to choose more settings The display mh returns to the SETUP SEND menu OR Press 2 to exit 6 6 Setup Send Cover page for next fax only This feature does not work unless you have set up the Station ID See Setting the Station ID on page 4 2 If you only want to send a cover page with a particular fax this cover page will include the number of pages in your document Insert the document face down in the ADF HS AIE ba When the LCD shows NEXT FAX ONLY press Menu Set Press A or W to select NEXT FAX ON or NEXT FAX OFF and press Menu Set Press A or to select one of the standard or your own comments Press Menu Set Enter two digits to show the number of pages you are sending Enter 00 to leave the number of pages blank If you have made a mistake press lt to back up and re enter the number of pages Press Menu Set Press 1 if you want to choose more settings The LCD returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings 10 Enter the fax number you are calling and then press Fax Start Send a cover page for all faxes Make sure you have set up the Station ID before continuing This feature does not work without the Station ID See Setting the Station ID on page 4 2 You can set your machine to send a cover page whenever you send a fax The number of pages in your fax is not included wh
12. 6 9 RESERVE OFF speak or print a sample PRINT SAMPLE call back message er factory setting option is shown in bold On Screen Programming 3 4 Press the Menu numbers ex Press 1 1 for Date Time OR gt lt SN REN VED VED 0 f f Sto to select to select to accept exit Main Menu A care Menu Selections Options Descriptions Page 7 DELAYED Set the time of day in 24 6 10 FAX hour format that the delayed faxes will be Z sent ie nL 8 POLLED TX STANDARD Set up your fax machine 6 11 A SECURE with a document to be ES retrieved by another fax HO machine i 9 MEMORY TX NEXT FAX ONLY You can send faxes from 6 12 ON memory OFF f Cancel a delayed fax or 6 5 5 polling job 4 fea a Q st E Send a fax now even if 6 13 p you have your fax A machine setto send a fax 3 later or if you have it set a for Polling in 4 1 ONE TOUCH Stores One Touch Dial 7 1 DIAL numbers so you can dial A by pressing one key M o 2 SPEED DIAL Stores Speed Dial 7 2 B numbers so you can dial i by pressing a few keys A 3 SETUP Sets up a Group number 7 3 GROUPS for broadcasting w 1 XMIT ON Initial setup for 10 1 A REPORT OFF Transmission Verification E 2 JOURNAL EVERY 30 FAXES Repon and Fax Joumal 10 1 l PERIOD EVERY 6 HOURS P u EVERY 12 HOURS amp EVERY 24 HOURS im EVERY 2 DAYS EVERY 7 DAYS OFF
13. ACCESS code for Remote Retrieval er factory setting option is shown in bold On Screen Programming 3 6 Press the Menu numbers ex Press 1 1 for Date Time oR gt lt ES a Stopet Ved VEO P ps Zz Ss to to select to select to accept exit Main Menu A ce Menu Selections Options Descriptions Page 1 RING SIGNAL Selects ring pattern 4 6 CE PATTERN MELODY1 aS MELODY2 e MELODY3 MELODY4 2 MUSIC ON OFF Select the melody type or 4 6 a x HOLD MELODY1 turn the hold music off aL MELODY2 mw MELODY3 MELODY4 1 TX LOCK Prohibits most functions 6 13 except receiving faxes i 2 COMPATIBILITY NORMAL If interference on your 13 4 D BASIC phone line interrupts your g faxes try the BASTC 4 setting 4 z 7 a 3 CALLER ID ON View and dial back or 5 10 is U K only OFF print a list of the last 30 n DISPLAY ID Caller IDs stored in PRINT REPORT memory o 4 BT CALL ON Use with BT Call Sign 5 14 SIGN OFF U K only er factory setting option is shown in bold 3 7 On Screen Programming A initial Setup Getting started Setting the Date and Time When the fax machine is not in use it will display the date and time If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send If there is a power failure you may have to reset the date and time 1 Press Menu Set 1
14. FAX DETECT OFF means you ll have to activate the machine yourself by pressing Fax Start Press 5 1 on the external or extension phone if you are not at your machine 1 Press Menu Set 2 3 2 Use Aor to select ON SEMI or OFF Press Menu Set 3 Press Stop Exit Printing a reduced incoming fax Auto Reduction If you choose AUTO the fax machine automatically reduces an incoming fax to fit on one page of A4 size paper regardless of the paper size of the document 1 Press Menu Set 2 5 2 Use Aor Y to select On or OFF Press Menu Set 3 Press Stop Exit E If you receive faxes that are split on two pages turn on this iol setting If the document is too long however the fax machine may print it on two pages B When Auto Reduction is turned on and an incoming document is smaller than your paper no reduction will take place and you will get the same size as the sender s document 5 4 Setup Receive Reception into memory As soon as the paper tray becomes empty during fax reception the screen will display CHECK PAPER please put some paper in the paper tray See Quick Setup Guide If the Memory Receive is set to ON at this time If sufficient memory is available the current fax reception will continue Subsequent incoming faxes will also be stored into memory until the memory becomes full following which no further incoming fax calls will be answered automatically To print all the faxes stored in memory
15. Fax tones The signals sent by sending and receiving fax machines while communicating information FAX TEL You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting Help list A printout of the complete Menu that you can use to program your fax machine when you do not have the User s Guide with you LCD liquid crystal display The display screen on the fax machine that shows interactive messages during On Screen Programming and shows the date and time when the fax machine is idle Manual fax When you lift the handset or press Speaker Phone FAX T106 only so you can hear the receiving fax machine answer before you press Fax Start to begin transmission Menu mode Programming mode for changing your fax machine s settings Next Fax Reservation Accepts the next document in the ADF for transmission while the fax machine is still receiving One Touch Keys on the fax machine s control panel where you can store numbers for easy dialling You must use a separate key for each number Out of Paper Reception Receives faxes into the fax machine s memory when the fax machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overs
16. If you only have one job waiting go to Step 3 3 Press 1 to cancel Press 2 to exit without cancelling To cancel another job go to Step 2 4 Press Stop Exit Setup Send 6 5 Advanced sending operations Composing the electronic Cover Page The cover page is sent to the receiving party s machine Your cover page includes the name or number stored in the One Touch or Speed Dial memory If you are dialling manually the name is left blank The cover page shows your Station ID and the number of pages you are sending If you have COVERPG SETUP set to ON See Send a cover page for all faxes on page 6 7 the number of pages is left blank You can select a comment to include on your cover page 1 COMMENT OFF 2 PLEASE CALL 3 URGENT 4 CONFIDENTIAL Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters See Entering text on page 4 3 5 USER DEFINED 6 USER DEFINED Most of the SETUP SEND settings are temporary to allow you to make changes for each fax you send However when you set up your Cover Page and Cover Page Comments you are changing the default settings so they will be available while faxing Composing your own comments Press Menu Set 3 2 The screen displays 2 COVERPAGE NOTE 2 Use Aor to choose position 5 or 6 for your own comment Press Menu Set 3 Use the dial pad to enter your customized comment See Entering text on page 4 3
17. Receive Standard Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu Set 2 7 2 Press A or W to select STANDARD Press Menu Set 3 Enter the fax number you are polling Press Fax Start Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu Set 2 7 2 Press A or W to select SECURE Press Menu Set 3 Enter a four digit secure code This is the same as the security code of the fax machine you are polling Press Menu Set Enter the fax number you are polling Press Fax Start QUOA 5 8 Setup Receive Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time Press Menu Set 2 7 Press A or W to select TIMER Press Menu Set The screen prompts you to enter the time you want to begin polling Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Menu Set Enter the fax number you are polling Press Fax Start The machine makes the polling call at the time you entered N QO Aa Q Na ar can set up only one Delayed Polling Sequential Polling The machine can request documents from several fax units ina single operation You just specify several destinations in Step 4 Afterwards a Sequential Polling Report will be printed 1 Press Menu Set 2 7 2 Press A or W to choose a STANDARD SECURE or
18. Status List by entering 96 1 to make sure that the Fax Forwarding number you registered is correct in the List 6 Fax Storage 96 Retrieve Fax Enter the number of a remote fax machine to i receive the Memory Status List or stored fax 1 Memory Status List messages See Retrieving the Memory 2 Retrieve all faxes Status Liston page 9 10 and Retrieving Fax Messages on page 9 10 97 Check the receiving You can check whether your fax machine status has received any Document or Voice messages If yes you will hear one long beep If no you will hear three short beeps 1 Document 2 Voice Message Manager 9 9 Remote commands Operation details 98 Change Receive Mode If you hear one long beep you can change the receive mode If you hear three short 1 TAD beeps you cannot change it Example 2 FAX TEL There is no TAD message when you want to change to TAD mode 3 FAX 90 Exit After a long beep you can exit Remote Retrieval Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by 3 When you hear two short beeps use the dial pad to press 96 1 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want the Memory St
19. Voice Code to other three digit codes using numbers 0 9 or 1 Press Menu Set 2 4 2 Press A or W to select ON or OFF Press Menu Set 3 Enter the new Fax Receive Code Press Menu Set 4 Enter the new Telephone Answer Code Press Menu Set 5 Enter the new Activation Voice Code Press Menu Set 6 Press Stop Exit Setup Receive 5 7 Printing a fax from the memory FAX T104 only If you have selected FAX Forwarding or Fax Storage Menu Set 8 1 you can still print a fax from the memory when you are at the fax machine See Setting Fax Storage on page 8 2 1 Press Menu Set 8 3 2 Press Fax Start 3 After printing has finished press Stop Exit Polling Polling is the process of retrieving faxes from another fax machine You can use the fax machine to poll other machines or you can have someone poll the fax machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls the fax machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call g5 fax machines do not respond to the Polling feature Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setting up Polling
20. and Search on page 6 1 4 Press Fax Start Do not use paper that is curled wrinkled folded ripped O stapled paper clipped pasted or taped Do not use cardboard newspaper or fabric The ADF can hold up to 10 pages feeding each one amp individually through the fax machine Use standard 64 g m 90 g m paper when using the ADF if you are using heavier paper feed each sheet individually to prevent paper jams 6 2 Setup Send Manual transmission Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax 1 Insert the document face down in the ADF 2 Pick up the handset and listen for a dial tone OR Press Speaker Phone FAX T106 only and listen for a dial tone 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search Mute See How to dial on page 6 1 4 When you hear the fax tone press Fax Start 5 If you pick up the handset hang up Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 Insert the document face down in the ADF Press Fax Start Matas 3 Replace the handset Basic sending operations Sending faxes using multiple settings When you send a fax you can c
21. answer 1 Insert the document face down in the ADF 2 Press Menu Set 3 6 The screen displays the current setting for Call Reservation 3 Press A or W to select on or OFF Press Menu Set 4 Kt you set Call Reservation to ON the LCD shows the current setting for Call Back Message Press A or to select ON or OFF Press Menu Set 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu Press 2 if you are finished choosing settings and go to Step 6 6 Enter the fax number and press Fax Start 7 ff you ve set Call Reservation to ON pick up your handset if your machine rings You cannot use auto redial with Call Reservation You cannot amp use Call Reservation with Delayed Transmission or with Polling You must register your Station ID to set Call Back Message to ON Print Sample Call Back Message 1 Press Menu Set 3 6 2 Press A or W to select PRINT SAMPLE Press Menu Set Setup Send 6 9 Delayed Fax Depending on the size of the data you can use this menu setting to send up to 3 faxes at later times within the next 24 hours 1 2 3 ef 6 1 Insert the document face down in the ADF zie MUSA Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 P M Press 1 if you wantto leave the 1 DOC 2 MEMORY document in the ADF OR Press 2 to scan the document into the memory
22. at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for fax tones then press the start button 5 Press Stop Exit and replace the handset The Message Manager plays your OGM 6 Press Stop Exit Listening to the Outgoing Message OGM 1 Press Menu Set 8 4 2 Press A or W to select TAD MESSAGE or F T MESSAGE Press Menu Set 3 Press A or W to select PLAY MSG and press Menu Set Adjust volume by pressing lt or gt 4 Press Stop Exit Erasing the Outgoing Message OGM 1 Press Menu Set 8 4 2 Press Aor W to select TAD MESSAGE or F T MESSAGE Press Menu Set 3 Press A or W to select ERASE MSG Press Menu Set 4 Press 1 to erase the OGM Press 2 to exit without erasing 5 Press Stop Exit Message Manager 9 3 Activating Message Manager Mode Press and hold until the button lights and the screen displays TAD MSG MGR When light is out the Message Manager is off See Setting Up Message Manager on page 9 1 Message Indicator The light flashes when you have new voice messages and or faxes waiting for your review The LCD shows the total number of voice including recorded conversations and or fax messages stored in Message Manager memory If you press the flashing to ene noc 5 turn off the Message Manager before getting your new messages they won t be lost The new messages will be played automatically and the LCD will ask you to acknowledge
23. gt You can print a list of all One Touch and Speed Dial numbers amp croup numbers will be marked in the GROUP column See Printing reports on page 10 1 Quick Dial numbers and dialling options 7 3 Dialling options You can use the fax machine to make voice telephone calls by dialling manually or by using Search One Touch or Speed Dial memory You can use the handset to make calls When you dial a quick dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored Manual dialling Manual dialling is simply pressing all of the digits of the phone number 1 Pick up the handset Press Speaker Phone FAX T106 only When you hear a dial tone dial the call using the dial pad To hang up replace the handset Press Speaker Phone FAX T106 only On Hook dialling 1 Dial the number by using the dial pad or Quick Dial keys The number you are dialling or the name you have stored for One Touch or Speed Dial is displayed on the LCD For FAX T104 press Fax Start and pick up the handset when you hear the call answered on the monitor speaker If you press Tel before lifting the handset the call will be disconnected Replace the handset to finish the call For FAX T106 press Fax Start and when the call is answered you can now speak to the party at the other end without lifting the handset Press Speaker Phone when you finish the conversation 7 4 Quick Dial
24. insert paper into the paper tray If the Memory Receive is set to OFF at this time If sufficient memory is available the current fax reception will continue and remaining pages will be stored in memory subject to available memory Subsequent incoming faxes will not be answered automatically until fresh paper is put in the paper tray 1 Press Menu Set 2 6 2 Use Aor Y to select oN or OFF Press Menu Set 3 Press Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the document in their machine and to press Start Tell the other party to wait until the fax machine sends receiving tones chirps before hanging up 2 When you hear the other machine s CNG tones beeps press Fax Start The LCD shows 3 Replace the handset Setup Receive 5 5 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone into the correct socket on the machine you can make the fax machine take the call by using the Fax Receive Code When you press the Fax Receive Code 5 1 the fax machine starts to receive a fax See Fax Detect on page 5 4 If the fax machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See Se
25. machine to receive stored fax messages See page 8 5 3 Erase faxes from the memory If you hear one long beep you can erase fax messages from the memory 97 Check the Receiving Status 1 Document You can check whether the fax machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 TAD ANSWER MACH 2 FAX TEL 3 FAX ONLY If you hear one long beep your change has been accepted 90 Exit Press 9 0 to exit Remote Retrieval Wait for the long beep then replace the handset Remote Fax Options 8 4 Retrieving fax messages 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits You cannot use and as dial numbers However press a i you want to store a pause 5 Hang up after you hear your fax machine beep Your fax machine will call the other machine which will then print your fax messages Changing your Fax Forwarding number The default setting of your fax forward number that has been previously stored can be
26. messages Check whether the fax machine has faxes in the memory 1 Press Menu Set 0 0 1 2 If the fax machine does not have faxes in its memory disconnect the fax machine from the power source for several minutes and then reconnect it OR If faxes are present you can transfer them to another fax machine Go to Step 3 Transfer faxes to another fax machine 3 Enter the fax number to which faxes will be forwarded 4 Press Fax Start 5 After the faxes are transferred disconnect the fax machine from the power source for several minutes and then reconnect it Transfer Journal report to another fax machine You can transfer the Fax Journal report to another fax machine 1 Press Menu Set 0 0 2 2 Enter the fax number to which faxes will be forwarded 3 Press Fax Start If you have not set up your Station ID you cannot enter fax transfer mode If the error message still continues contact Brother or your dealer for service 13 3 Troubleshooting and routine maintenance Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line we recommend that you try setting the compatibility to BASIC 1 Press Menu Set 0 2 2 Press A or W to select BASIC or NORMAL Press Menu Set 3 Press Stop Exit FAX T106 only E BASIC reduces the default modem speed to 9600 bps Unless interference is a recurring problem on your phone
27. numbers and dialling options One Touch dialling 1 Pick up the handset OR Press Speaker Phone FAX T106 only 2 When you hear a dial tone press the One Touch key of the location you want to call 3 To hang up a voice call replace the handset OR Press Speaker Phone FAX T106 only If you try to use a One Touch location with no number stored Bin it you will hear a warning sound and LCD will show NOT REGISTERED The LCD returns to normal after two seconds If you are sending a fax press Fax Start after pressing the One Touch key If you picked up the handset or pressed Speaker Phone FAX T106 only press Fax Start when the receiving fax machine answers with fax tones Speed Dialling 1 Pick up the handset OR Press Speaker Phone FAX T106 only 2 When you hear a dial tone press Search Mute press and then press the two digit Speed Dial number 3 To hang up a voice call replace the handset OR Press Speaker Phone FAX T106 only If you are sending a fax press Fax Start after entering the amp speed Dial number If you picked up the handset or pressed Speaker Phone FAX T106 only press Fax Start when the receiving fax machine answers with fax tones Quick Dial numbers and dialling options 7 5 Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 1 Pick up the hands
28. or W to select PBX ISDN or NORMAL Press Menu Set 3 Press Stop Exit PABX and TRANSFER The fax machine is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange PABX Your fax machine can be connected to most types of PABX The fax machine s recall feature supports timed break recall only TBR TBR will work with most PABX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the R key is pressed You can program an R keypress as part of a number stored in Ea One Touch or Speed Dial location When programming the One Touch or Speed Dial number Menu Set 6 1 or 6 2 press R first the screen displays then enter the telephone number If you do this you do not need to press R each time before you dial using a One Touch or Speed Dial location See One Touch dialling on page 6 1 and Speed dialling on page 6 1 However if PABX is set to OFF you can t use the One Touch or Speed Dial number that an R keypress is programmed into Setting Tone or Pulse dialling mode Your fax machine comes set for Tone dialling service multi frequency If you have Pulse dialling service rotary you need to change the dialling mode 1 Press Menu Set 1 6 2 Press A or W to select PULSE or TONE Press Menu Set 3 Press Stop Exit Initial Se
29. over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company This product is equipped with a 3 wire grounded type plug a plug having a third grounded pin This plug will only fit into a grounded type electrical socket This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded type plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord Do not place anything in front of the fax machine that will block received faxes Do not place anything in the path of received faxes Wait until pages have exited the fax machine before picking them up Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to service personal 1 Important information 15 Unplug this product f
30. page in the fax machine 13 4 LINE DISCONNECT The other person or other Try to send again person s fax machine stopped the call MEMORY NEAR ZERO The fax machine is almost Clear the faxes and CLEAR MEMORY out of memory scheduled jobs from the memory Print the faxes that are in the memory See Printing a fax from the memory FAX T 104 only on page 5 8 13 1 Troubleshooting and routine maintenance ERROR MESSAGES ERROR MESSAGE CAUSE ACTION NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers page 7 2 OUT OF MEMORY CLEAR MEMORY The data is too large for the fax machine s memory Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the faxes and schedule jobs in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 2 OR Print the faxes that are in the memory See Printing a fax from the memory FAX T 104 only on page 5 8 See Printing a Fax Message on page 9 5 PAPER JAM PLS OPEN COVER REMOVE JAM The paper is jammed in the fax machine See Document Jam or Paper Jam on page 13 4 PHONE LINE BUSY The number you d
31. pressing Speaker Phone for FAX T 106 only or by lifting the handset and dialling the number Wait to hear fax receiving tones before pressing Fax Start Change the Tone Pulse setting See Setting Tone or Pulse dialling mode on page 4 5 Vertical black lines when sending Use the fax machine to make a copy If the copy shows the same problem the scanner area is dirty Lift the top cover and check the document path Clean the white film and the scanner s glass strip using isopropyl alcohol and a lint free cloth See Cleaning the scanner on page 13 9 Transmission Verification Report prints RESULT ERROR There is probably temporary noise or static on the phone line Try sending the fax again Try setting the Compatibility to BASIC See Compatibility on page 13 4 If the problem continues call the telephone company to check your phone line Handling Incoming Calls Double ring in FAX TEL mode The fax machine knows the incoming call is not a fax so it is signaling you to answer the telephone call Pick up the fax machine s handset or answer from an extension phone and then press the fax machine s Telephone Answer Code default setting is 51 See For FAX TEL mode only on page 5 6 Transferring a call to the fax machine If you have answered at the fax machine s handset press Fax Start and hang up immediately If you answered at an extension phone press your three digit Fax Recei
32. received fax messages 1 long beep Fax messages No beeps No fax messages The fax machine gives two short beeps which tells you to enter a command The fax machine will hang up if you wait longer than 30 seconds to enter a command The fax machine will beep three times if you enter an invalid command Press 90 to reset the fax machine when you ve finished Hang up 8 3 Remote Fax Options Remote commands Follow the commands below to access features when you are away from the fax machine When you call the fax machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding 1 OFF You can select OFF after you have registered or erase all the fax messages 2 Fax Forwarding 4 Fax Forwarding number If you hear one long beep the change has been accepted If you hear three short beeps you cannot change it because something has not been set up for example perhaps a fax forwarding had not been registered You can register your Fax Forwarding number by entering 4 see page 8 5 Once you have registered the number Fax Forwarding will work 6 Fax Storage 96 Retrieve a fax 1 Print a memory status list Enter the number of a remote fax machine to print a memory status list 2 Retrieve all faxes Enter the number of a remote fax
33. recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings If you do not receive all your faxes you must reset the setting E on your external TAD to four rings or less 1 9 Introduction O Do not connect a TAD elsewhere on the same phone line gt Example for UK Connections The external TAD must be connected as shown above 1 Set your external TAD to one or two rings The fax machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls For FAX T104 set the Receive Mode to TAD ANSWER MACH For FAX T106 set the Receive Mode to TAD MSG MGR See Choosing the Receive Mode on page 5 1 Recording outgoing message OGM on an external TAD AaAQN Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if the fax machine has trouble receiving then you must re record the OGM to include it
34. select or change your Receive Mode 1 Press Receive Mode The LCD shows your current selection The options on FAX T104 are FAX ONLY FAX TE E MANUA The options on FAX T106 are FAX ONL K FAX TE E fe D w 2 n ti lea 5 5 G Q gt T wj E Eji Or if TAD Mode is switched TAD MSG MG ON by pressing Digital TAD button it overrides your Receive Mode setting so the display shows 2 Continue to press Receive Mode until your new selection appears After 2 seconds the screen returns to the date and time display along with your new Receive Mode setting If you are changing the Receive Mode while in another amp operation the screen returns to the current operation display Setting the Ring Delay The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY or FAX TEL and TAD MSG MGR modes FAX T106 only 71 Press Menu Set 2 1 If you have a FAX T104 go to Step 3 2 Press A or W to select RING DELAY and press Menu Set 3 Press A or W to select how many times the line rings before the machine answers and press Menu Set 4 Press Stop Exit aren 06 only Toll Saver must be OFF to use the Ring Delay setting 5 2 Setup Receive Setting the F T Ring Time FAX TEL mode only If you set the Receive Mode to FAX TEL you ll need to decide how long the fax machine will signal you with its special pseudo double ring when you have a voice call If it
35. sent This information will remain until you pick up the handset or press Speaker Phone FAX T106 only Prints the Help List so you can see at a glance how to quickly program your fax machine Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive Quick Dial list above alphabetically Lists your settings Lists summary information and amount of occupied memory Make sure that there is no document in the ADF Press Copy Reports then enter the number see list above of the report you want to print For example press 6 to print the USER SETTINGS Printing reports 10 2 1 1 Making copies Using the fax machine as a copier You can use this fax machine as a copier Always make sure you have paper in the paper tray before making copies Copy Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying Copy operations To make a single copy that is not reduced enlarged or sorted you only have to press one key Remember your fax machine cannot scan anything closer than 4 mm from the edge of the paper 4 mm Not Scannable area 1mm 1mm 4mm Making a single copy 1 Insert the document face down in the ADF 2 Press Copy Reports twice To cancel press Stop Exit Do NOT pull on the paper while copying is in progr
36. special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Bold Bold typeface identifies specific keys on the fax machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LCD of the fax machine A Warnings inform you what to do to avoid possible personal injury A Electrical Hazards alert you to possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine Notes tell you how you should respond to a situation that may amp arise or give tips about how the current operation works with other features Improper Setup alerts you to devices and operations that are not compatible with the fax machine 1 1 _ Introduction Part names E Front view 1 Power Cord R 2 Telephone Line Cord 5 Document Support 6 Paper Wire Extension Cord 10 Cover Open Lever No Name Description 1 Power Cord Use to connect the fax machine to the electrical socket 2 Telephone Line Cord Connect the fax machine to a telephone wall socket 3 Telephone Handset Use when receiving or making voice calls 4 Handset Curled Cord
37. the TAD is set to answer calls No dial tone on the handset Press Speaker Phone FAX T 106 only OR Lift the handset If you don t hear a dial tone check telephone line cord connections at the fax machine and wall socket Check that the handset is connected to the fax machine s handset socket Test the wall socket with another single line telephone If there is no dial tone at the wall socket call your telephone company Receiving Faxes Cannot receive a fax Make sure that the fax machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 5 1 If there seems to be interference on your phone line try setting the Compatibility to BASIC See Compatibility on page 13 4 If you connect your fax machine to PABX or ISDN set the Phone Line Type to your phone type See Setting the Phone Line Set on page 4 5 Sending Faxes Cannot send a fax Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 10 1 Poor sending quality Try changing your resolution to FINE or S FINE Make a copy to check the fax machine s scanner operation Troubleshooting and routine maintenance 13 6 DIFFICULTY SUGGESTIONS Dialling does not work Check all line cord connections Check the power cord connection Send a manual fax by
38. the dial pad to enter the first letter of the name you are looking for 3 Press lt or to search the memory 4 Press Fax Start when the LCD shows the name you want to call Making copies Making a single copy 7 Insert the document face down in the ADF 2 Press Copy Reports twice Sorting multiple copies 1 Insert the document face down in the ADF 2 Press Copy Reports 3 Enter the number of copies you want up to 99 4 Press Menu Set 5 Press A or W to select SORT and then press Copy Reports Message Manager FAX T106 only Turning ON Message Manager Mode 1 Record the Outgoing Message TAD MESSAGE 2 Press until it lights vi Recording OGM 1 Press Menu Set 8 4 2 Press A or W to select TAD MESSAGE and then press Menu Set 3 Press A or W to reach RECORD MSG and then press Menu Set 4 Pick up the handset to record a message 5 Replace the handset Playing a Voice Message 1 Press Play Record 2 Use mea RWD to repeat a message Use FWD to skip a message 3 Press Stop Exit Printing a Fax Message 1 Press Play Record 2 After voice messages have played press 1 Erasing Messages To erase voice messages individually 1 Press Play Record 2 Press Erase after the two short beeps 3 Press 1 4 Press Stop Exit To erase messages all at once 1 Press Erase 2 Press A or Y to select ERASE ALL VOICE ERASE ALL DOC ERASE ALL MSG and then p
39. the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following E Selecting a Caller ID from the Memory for Call Reply You can scroll through the Caller IDs on the display and select one for your machine to dial See Selecting a Caller ID from the Memory for Call Reply on page 5 12 Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID and type of call Comment Please set up the number of rings to more than 02 in the Ring 4 Delay See Setting the Ring Delay on page 5 2 before you use the Caller ID If you set up the number of rings to 01 you cannot receive the Caller ID Setup Receive 5 11 Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs currently stored in the memory and select the number of the caller you want your machine to dial Call Reply is a convenient feature whereby your Brother fax can dial back a voice fax call on hook to the opposite party associated with a Caller ID number which has been captured into memory This saves you from having to copy and dial back to that number manually 1 Press Menu Set 0 3 2 Press A or to select DESCEND DISPLAY ID and press Menu Set The caller ID of the last call will a
40. the memory The fax machine will then dial the fax number you ve programmed and forwards the fax message 1 Press Menu Set 8 1 2 Press A or W to select FAX FORWARD Press Menu Set 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press A or Y to select BAORUE PRINT EON BACKUP PRINT ON or BACKUP PRINT OFF SELECT 1 amp SET Press Menu Set E f you select BACKUP PRINT ON faxes will also be printed 4 at your fax machine so you will have a copy if there is a power failure before it is forwarded E f you select BACKUP PRINT OFF the data in the memory might be lost when there is a power failure The LCD will ask you to enter the fax number to which faxes will be forwarded 5 Press Stop Exit 8 1 Remote Fax Options Setting Fax Storage If you select Fax Storage your fax machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the Remote Retrieval commands 1 Press Menu Set 8 1 2 Press A or W to select FAX STORAGE Press Menu Set 3 Press Stop Exit If you have set Fax Storage a backup copy will automatically amp be printed at the fax machine Turning off Remote Fax Options If you set the FORWARD STORE to OFF and there are faxes in your fax machine s memory the LCD will give you two options E f you press 1 all unprinted faxes will be printed and erased before the setting turns off If a backup copy has already b
41. the new faxes Press 1 to print and automatically delete the faxes from memory OR Press 2 to save the faxes in memory until printing is convenient What Happens When the Memory Is Full If the memory becomes full when you have set your fax amp machine to Message Manager mode the fax machine will change to F T mode automatically In this mode the fax machine can accept incoming faxes automatically Then if your fax machine should run out of paper the answer mode will shift automatically to manual mode In manual mode the call is not answered so your caller will know to try again later Out of Recording Paper and Memory Full Answer Mode Message Manager Mode gt F T Mode T Manual Mode Memory Full Out of Recording Paper and Memory Full Print the Memory Status List and select the item to be cleared This will clear space for new messages and faxes to be stored in memory See Printing reports on page 10 2 9 4 Message Manager Playing Voice Messages Follow the steps below to listen to voice messages 1 3 Press Play Record Adjust volume by pressing lt or gt All new messages are played in the order they were recorded The LCD shows the number of the current message and the total number of messages If Caller ID information was received the fax machine beeps during the message and displays the Caller ID information for one second During playback the LCD shows the time and date the mes
42. to enter the new number of the remote fax machine where you want your fax messages followed by up to 20 digits You cannot use and as dial numbers However if you amp want to store a pause press Also if your fax machine is connected to a PABX you can press first before the fax machine s number The works as well as R key 5 To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the remote fax machine 8 Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it Message Manager 9 11 10 Printing reports FAX settings and activity Your fax machine can print a XMIT Report after each fax you send Also a journal of sent and received faxes can be printed at specified intervals Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful Ok If you select ON the report will print for every fax you send When the feature is OFF the Report will only print it there is a amp transmi
43. when stacked that is made with a short grain that is curled wrinkled folded ripped stapled paper clipped pasted or taped 2 1 Paper How to load paper To load paper Before you add paper remove all of the paper from the paper tray 1 Fan the stack of paper well to avoid paper jams and mis feeds Tap the stack of paper so the edges are even 2 Gently insert the paper The side to be printed on must be face down Paper Paper 2 2 3 On Screen Programming User friendly programming The fax machine is designed to be easy to use with LCD on screen programming using the navigation keys User friendly programming helps you take full advantage of all the menu selections the fax machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program the fax machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program the fax machine without the User s Guide if you use the Menu table that begins on page 3 3 These pages will help you understand the menu selections and options that are found in the fax machine programs aan can program the fax machine by pressing Menu Set followed by the menu numbers For example to set RESOLUTION to FINE Press Menu Set 3 4 and A or to select FINE Press Menu Set Memory Stora
44. with components FAX T106 2 8 kg with components Copy Enlarge Reduce 50 to 150 50 75 87 93 100 120 125 150 amp Auto S 1 Specifications Fax Compatibility Coding System Modem Speed Document Size Paper Size Automatic Document Feeder ADF Gray Scale Polling Types Contrast Control Resolution One Touch Dial Speed Dial Groups Broadcasting Automatic Redial Auto Answer Speaker Type Communication Source Memory Transmission ITU T Group 3 Modified Huffman MH 9600 7200 4800 2400 bps Automatic Fallback FAX T104 14400 12000 9600 7200 4800 2400 bps Automatic Fallback FAX T106 Document Input Width 148 mm to 216 mm A4 Up to 10 pages 64 levels Dithered Standard Sequential Secure Delayed Fax Automatic Light Dark manual setting e Horizontal 8 dot mm e Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine Photo copy 15 4 line mm 4 stations 100 stations Up to 4 groups Up to 104 locations 3 times at 5 minutes intervals 0 1 2 3 or 4 rings Monitor FAX T104 Full Duplex Digital FAX T106 Public switched telephone network Up to 20 pages Out of Paper Reception Up to 25 pages Refill Ribbon Rolls Yield Up to 144 pages A4 Pages refers to the ITU T Test Chart 1 in Out of Paper Reception in ECM mode Specifications and printed materials are subject to change without prior notice Specifications S 2 l I
45. At your side brother USER S GUIDE FAX 1104 Series FAX 1106 Series ft you need to call Customer Service N Please complete the following information for future reference Model Number FAX T104 FAX T106 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or A waranty service J Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product 1996 2004 Brother Industries Ltd THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly ina country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specific
46. E on When you get a new fax number make sure you reset this function This fax machine will automatically answer incoming calls that use your new fax number When you set the BT Call Sign feature to ON the receive mode is set to MANUAL automatically You cannot change the receive mode to any other mode while the BT Call Sign feature is set to on If you are using FAX T106 and set TAD mode the machine stays in TAD MSG MGR mode To enable the machine to work with BT Call Sign Only with your external phone 1 Press Menu Set 0 4 The screen displays the current setting of this feature 2 Press A or W to select ON or OFF Press Menu Set 3 Press Stop Exit If you turn off the BT Call Sign feature on your fax machine amp the receive mode stays MANUAL You need to set the receive mode again 5 14 Setup Receive 6 Setup Send How to dial You can dial in any of the following ways Manual dialling Press all of the digits of the phone or fax number D 2 a D 52 amp 7e Qu Qe D O One Touch dialling Press the One Touch key of the location you want to call See Storing One Touch Dial numbers on page 7 1 Speed dialling Press Search Mute and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 2 A Ap two digit number earch Mute If the LCD shows NOT REGISTERED when you enter the Speed Dial number a number has not been stored for it Search You can search for
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48. Journal e cceeseeeeees Fax Receive Code Fax Storage Fax Forwarding printing from memory 5 8 9 5 tUrmning On scasverceddcadiacssasa 8 2 9 2 Fax stand alone TECOIVIING oooeoseeeeeeeeeeeeereree eee 5 1 at end of conversation 5 5 difficulties oo 13 6 erasing from the memory ET 8 4 Fax Forwarding EN 8 1 8 4 9 2 9 9 reducing to fit on paper 5 4 retrieving from a remote site PE 8 4 8 5 9 8 9 10 ring delay setting 5 2 sending at end of conversation 6 3 contrast delayed fax redial manual a adasi Memory Transmission multiple settings OVEISEAS onosi Polling Transmit resolution specifications FAX TEL mode e eee Fax Detect a Fax Receive Code receiving faxes s s s setting F T Ring Time Setting Ring Delay he Telephone Answer Code 5 6 Gray scale Groups setting up HELP Help List Hold ICM Recording Monitor 9 7 International calls 0 0 0 6 8 Interrupting a scheduled job Ma PAPPERET E S 6 13 JAMS eae st eee 13 4 LCD Liquid Crystal Display AA ITEE 1 3 1 5 3 1 Maintenance routine 13 8 changing the ribbon 13 9 cleaning the print head 13 8 Manual dialling receive transmission Maximum Message Time 9 6 Melody ceee 4 6 Memory Status List 10 2 Memory Storage 3 1 Menu Table
49. Manager in the following order 1 Select voice store and Fax Forward Fax Storage if necessary 2 Record the Message Manager s Outgoing Message TAD MESSAGE 3 Activate Message Manager TAD Mode by pressing If you set both voice and Fax Forward Fax Storage to OFF Message Manager does not become activated Setting up voice store When you select voice store your voice messages are stored in memory VOICE ON Voice messages are stored in the memory You can retrieve voice messages remotely VOICE EXT You need an external answering machine connected to the fax machine for this setting See Connecting an external telephone answering device TAD on page 1 9 Voice messages are stored in your external answering machine Retrieve voice messages from the external answering machine VOICE OFF Voice calls are not stored in memory Message Manager 9 1 1 2 3 Press Menu Set 8 1 The screen prompts you to choose a voice store setting Press A or W to select VOICE ON or EXT or OFF If you want to store voice messages in the external answering machine select EXT Press Menu Set Press Stop Exit Setting Fax Forward Fax Storage You can use either Fax Forward or Fax Storage FAX FORWARD When you select FAX FORWARD your fax machine stores the received fax in the Message Manager memory The fax machine will then dial the fax number you ve programmed and forwards the fax message FAX STORAGE Ifyou se
50. Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 6 Enter the fax number Press Fax Start The fax machine will wait until the time you have entered to send the fax E The number of pages you can scan into the memory depends on the amount of data that is printed on each page E Ifyou press 2 in Step 4 the scanned document data will be stored until you delete the fax in memory by using the Cancelling a Job menu setting 0 Setup Send Setting up Polled Transmit Standard Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it 1 Insert the document face down in the ADF 2 Press Menu Set 3 8 3 Press A or W to choose STANDARD Press Menu Set 4 Press if you wantto leave the document in the ADF OR Press 2 to scan the document into the memory 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to step 6 6 Press Fax Start E f you pressed 1 in Step 4 the document remains in the 4 ADF until your fax machine is polled If you must use your fax machine before the polled Transmit occur you can interrupt it to send another fax See Interrupting Delayed Fax and Polled Transmit jobs on page 6 13 The document in t
51. Use to connect the handset to the fax machine 5 Document Support Supports the document in the ADF 6 Paper Wire Extension Supports the paper in the paper tray 7 Paper Tray Load paper here 8 Paper Guides Press and slide to fit the document width 9 Control Panel Use the keys and display to control the fax machine 10 Cover Open Lever To open the top cover lift this lever E Back view 13 External Telephone Line 11 AC Power Socket Connector not for UK 12 Telephone Line Socket No Name Description 11 _ AC Power Connector Plug in the power cord here 12 Telephone Line Socket Plug in the telephone line here LINE 13 External Telephone Line Plug in the telephone line of an external Socket EXT not for UK telephone here Introduction 1 2 FAX T104 control panel overview 0060 0000 OOO 0O00 0000 LCD Liquid Crystal Display Displays messages on the screen to help you set up and use your fax machine Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine The key lets you temporarily switch the dialling type during a telephone call from PULSE to TONE OR Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Tel Use to toggle the line between handset and monitor speaker Redial Pause Red
52. a single copy If you selected SORT and the OUT OF MEMORY message appears while scanning subsequent pages you can press Copy Reports to copy the portion that is in memory or press Stop Exit to cancel To restart the copy job using less memory press Copy Reports for stacked copies The default resolution for multiple copies or reducing and amp enlarging copies is FINE Set the resolution to S FINE for small print or artwork and PHOTO for photographs by using the Resolution key S FINE and PHOTO resolutions use up more memory than FINE mode Making copies 11 2 1 2 Important information Important safety instructions WOWb an 10 11 12 13 14 12 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall socket before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or
53. an connect an external TAD to your fax machine Telephone Answer Code Fax Tel mode only When the fax machine answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Tel Index List A listing of names and numbers stored in One Touch and Speed Dial memory in alphabetical order Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending documents over the phone lines from the fax machine to a receiving fax machine User Settings A printed report that shows the current settings of the fax machine XMIT Report Transmission Verification Report A listing for each transmission that shows its date time and number Glossary G 3 S Specifications General Type Desktop facsimile transceiver Memory Capacity 512 KB Paper Tray 64 g m 90 g m Up to 30 sheets Paper Output 64 g m 90 g m Up to 20 sheets Printer Type Line Thermal with Ribbon LCD 16 characters x 1 Line Liquid Crystal Display Operating Environment Temperature 10 35 C Humidity 20 80 Best Print Quality 20 30 C Power Source 220 240V AC 50 60 Hz Power Consumption Standby FAX T104 under 4 4 watts FAX T106 under 4 8 watts Operating under 160 watts Dimensions 267 ie ii 302 mm l Weight FAX T104 2 7 kg
54. an is complete This way you don t have to wait for the entire fax to be transmitted before you retrieve your document 7 Insert the document face down in the ADF 2 Press Menu Set 3 9 3 To change the default setting press A or to select ON or EMOn AON D OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press A or to select NEXT FAX ONLY Press Menu Set 4 For the next fax only press A or to select ON or OFF Press Menu Set 5 Press 1 to choose more settings The LCD returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to Step 6 6 Enter fax number and press Fax Start 6 12 Setup Send Out of Memory message If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an OUT OF MEMORY message while scanning a subsequent page you will have the option to press Fax Start to send the pages scanned so far or to press Stop Exit to cancel the operation If the faxes you send are typically very large or detailed you may get OUT OF MEMORY errors frequently If this happens change the Memory Transmission setting back to OFF Interrupting Delayed Fax and Polled Transmit jobs Even if you have your machine set to send a fax later or if you have it set to be polled you can interrupt the scheduled job to send a fax or make a copy now However you cannot use automatic
55. ansmission Out of Memory message Interrupting Delayed Fax and Polled Transmit jobs TX Lock Systemi e arira ena a Tanaina a ai 7 Quick Dial numbers and dialling options Storing numbers for easy dialling eeeeseeeee ee Storing One Touch Dial numbers s Storing Speed Dial numbers Changing One Touch and Speed Dial numbers Setting up Groups for Broadcasting Dialling option Sarc nins Ena nn EN AR NN s Manual dialling On Hook dialling One Touch dialling i Speed Dialling sssssseesssresererrresnrrrreenrrnrnesenesenrenesene SeCarch sich itn ana NAANA Answering Calls with the Speaker Phone FAX T106 ONY Jesion 7 6 Redial Telephone cecececeeeeeeeeeeeeeeeeeeeeeneeeeeeaes 7 7 Redial Fax is Tone OF PUISC saivevtesseceseesecvsteeetesesvevsesecvansnetenonsesseteess 7 7 8 Remote Fax Options FAX T104 only 8 1 Fax Forwarding 8 1 Setting up Fax Forwarding w 8 1 Setting Fax Storage c cee ceecceeeceeeeeeeeeeeeeeeeeeseneeeeeeeeees 8 2 Turning off Remote Fax Options 8 2 Setting your remote access code 8 2 Remote Retrieval ceceeeeeeees 8 3 Using your remote access code 8 3 Remote COMMANAG ccceceecteeeeetteeeteeeeeteeeeeteeaes 8 4 Retrieving fax MESSAGES 0 eee cece eeeeeneeeees 8 5 Changing your Fax Forwarding number 8 5 9 Message Manager FAX T106 only ssssss
56. are not generally delivered to your Brother fax machine if it is connected behind a private automatic branch exchange PABX system or other call routing device Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls At Home Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer Set the Caller ID to ON If you have BT Caller ID on your line then this function should be set to ON to display the caller s phone number on the fax LCD as the telephone rings 1 Press Menu Set 0 3 2 Press A or W to choose ON or OFF Press Menu Set 3 Press Stop Exit 5 10 Setup Receive How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the screen displays the caller s phone number If the caller s name is stored in your machine as a Speed Dial or One Touch dial the callers name will be displayed Once you pick up the handset the caller s ID disappears E If UNAVAILABLE appears on the display it means that ee the call came from outside your caller ID service area E f WITHHELD appears on the display it means the caller intentionally blocked the transmission of his her ID E if no caller ID was transmitted to your fax machine PICK UP PHONE will remain on the display The Caller ID is Stored in Your Machine s Memory The machine can store a maximum of
57. ations your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING l LINE A aS E ca i E B INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING X LINE Ah m m C Co i B Bl FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 These phones are now connected as external devices as per amp page 1 7 because they are connected to the fax machine via the T connector 1 11 Introduction Multi Line connections PABX Most offices use a central telephone system While it is often relatively simple to connect the fax machine to a key system ora PABX Private Automatic Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you It is advisable to have a separate line for the fax machine If the fax machine is to be connected to a multi line system ask your installer to connect the u
58. ations and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication brother EC Declaration of Conformity under the R amp TTE Directive Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Technology M Sdn Bhd Factory 2 No 6 Jalan Firma 1 Kawasan Perindustrian Tebrau 81100 Johor Bahru Johor Darul Takzim Malaysia Herewith declare that Products description Facsimile Machine Type Group 3 Model Name FAX T102 FAX T104 FAX T106 are in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Harmonized standards applied Safety EN60950 2000 EMC gt EN55022 1998 A1 2000 A2 2003 Class B EN55024 1998 A1 2001 EN61000 3 2 2000 EN61000 3 3 1995 A1 2001 Year in which CE marking was First affixed 2004 Issued by Brother Industries Ltd Date gt 23 7 2004 Place Nagoya Japan Signature Takashi Maeda Manager Quality Management Group Quality Management Dept Information amp Document Company Safety precautions To use the fax machine safely Please refer to these instructions for later reference and before attempting any maintenance A WARNING There are high voltage e
59. atus List forwarded and then press want to store a pause press After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine and sends the Memory Status List The remote fax machine prints the List ore cannot use and as dial numbers However if you 5 Retrieving Fax Messages 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 As soon as you hear two short beeps use the dial pad to press 96 2 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits You cannot use and as dial numbers However press a i you want to store a pause 5 Hang up after you hear your fax machine beep Your fax machine will call the other fax machine which will then print your fax messages 9 10 Message Manager Changing the Fax Forwarding Number You can change the default setting of your Fax Forward number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 95 4 4 Wait for long beep and then use the dial pad
60. bers and dialling options 2 Enter a new number Press Menu Set 3 Follow the directions beginning at Step 4 in Storing One Touch Number or Storing Speed Dial numbers Setting up Groups for Broadcasting Groups which can be stored on a One Touch key location allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Fax Start First you will need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key Finally you can have up to four small Groups or you can assign up to 103 numbers to one large Group See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 1 Press Menu Set 6 3 2 Select a One Touch key where you wish to store the number For example press One Touch key 2 to store a Group 3 Use the dial pad to enter the Group number 1 to 4 and press Menu Set For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as follows For example for One Touch key 3 press One Touch key 3 For Speed Dial location 09 press Search Mute then press 0 9 on the dial pad The LCD shows 03 09 GO1 03 09 4 Press Menu Set to accept the numbers for this group 5 Use the dial pad to enter a name for the group and press Menu Set For example NEW CLIENTS See Entering text on page 4 3 Press Stop Exit
61. ce when you speak to another party using Speaker Phone D Digital TAD Lets you activate Message Manager Also notifies you that you have voice or fax messages in the memory Navigation Keys Menu Set The same key is used for menu and set operation Lets you access the menu to program and store your settings in the fax machine IQ or 9 Press to scroll forward or backward to see a menu selection OR You can press these keys to adjust ring or speaker volume Sa of D Press to scroll through the menus and options You can also use these keys to do a numerical search for stored numbers Introduction 1 6 About fax machines Custom features Do you have BT s Call Minder on the phone line If you have Call Minder on the phone line where you will install your new fax machine there is a strong possibility that Call Minder and the fax machine may conflict with each other while receiving incoming calls Why should there be problems Since both the fax machine and Call Minder will pick up the call after the number of rings you have set each of them has the ability to keep the other from receiving calls For example if Call Minder is set to answer after two rings and the fax machine is set to answer after four Call Minder will stop the fax machine from receiving faxes If you set Call Minder and the fax machine to answer after the same number of rings there is no way of knowing which one will answer first It is
62. changed from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 95 4 4 Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine you want your fax messages forwarded to followed by up to 20 digits You cannot use and as dial numbers However press E i you want to store a pause 5 Hang up after you hear the fax machine beep 8 5 Remote Fax Options 9 Message Manager FAX T106 only This section is for FAX T106 If you have FAX T104 please see chapter 8 for your remote fax options Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory The memory stores 15 minutes of voice messages or up to 20 pages of fax messages The actual number of pages stored in memory varies depending on the content and the resolution used Memory is shared between fax and voice messages which are stored on a first come first served basis Any voice or fax message can be retrieved remotely You must record an outgoing message in order to use the Message Manager Mode See Recording the Message Manager s Outgoing Message TAD MESSAGE on page 9 3 Setting Up Message Manager You must set up Message
63. cover 2 Remove the print cartridge containing the used ribbon and set it upside down with the blue gear in the upper left corner Blue Gear 13 9 Troubleshooting and routine maintenance 3 Take the used ribbon out of the cartridge Snap out the upper and lower right white spools Slide the roll off the blue gear and lower left white spool Do not remove the blue gear and lower left white spool Blue gt Used Ribbon Gear J Upper White Spool White Spool Do not remove Lower White Spool 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down 5 Remove the white spools from the ends of the used cardboard cores Then insert them into the same positions in the new cores White Spools 6 Install the new ribbon in the cartridge Slip the lower left cardboard core onto white spool of the cartridge and then slip the upper blue core onto the blue gear of the cartridge Insert the upper and lower right white spools into the holders Blue om Shiny side is face down Gear N P gt White _ Spool White Spools Insert the teeth of the white spool into the cutouts of the cardboard core Troubleshooting and routine maintenance 13 10 7 Turn the upper left blue gear anti clockwise to tighten the ribbon as shown 8 Turn the cart
64. d 6 13 Setting up the password If you forget the TX Lock password please contact your Brother dealer or Brother for assistance Press Menu Set 0 1 Enter a 4 digit number for the password Press Menu Set If the LCD shows VERIFY re enter the password Press Menu Set Changing the TX Lock password a RR Q NaS Press Menu Set 0 1 Press Aor W to select SET PASSWORD Press Menu Set Enter a 4 digit number for the current password Press Menu Set Enter a 4 digit number for a new password Press Menu Set If the LCD shows VERIFY XXxXx re enter the password Press Menu Set Turning TX Lock on 1 2 3 Press Menu Set 0 1 Press A or W to select SET TX LOCK Press Menu Set Enter the registered 4 digit password Press Menu Set The machine goes offline and the LCD shows TX LOCK MODE Turning TX Lock off 1 2 e 6 1 Press Menu Set Enter the registered 4 digit password Press Menu Set TX lock is automatically turned off If you enter the wrong Password the LCD shows WRONG PASSWORD and stays offline The machine will stay in TX Lock Mode until the registered password is entered 4 Setup Send 7 Quick Dial numbers and dialling options Storing numbers for easy dialling You can set up the fax machine to do following types of easy dialling One Touch Speed Dial and Groups for Broadcasting faxes When you dial a quick dial number the LCD shows the name if you stored it or t
65. e You can adjust the speaker volume 1 For FAX T104 lift the handset and press Tel For FAX T106 press Speaker Phone 2 Press IQ or 9 to adjust the volume level The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again 3 For FAX T104 press Tel For FAX T106 press Speaker Phone geam 06 only E You can adjust the speaker volume using I or 9 while you are listening to your OGM Outgoing Message and ICMs Incoming Messages E If you turn Incoming Recording Monitor to OFF Menu Set 8 6 the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using lt 4 or gt 4 4 Initial Setup Setting the Ring Volume You can turn the ring off or you can select a ring volume level when your machine is idle not being used Press IQ or 9 to adjust the volume level Every time you press these keys the fax machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Phone Line Set If you are connecting the fax machine to a line that features a PABX PBX or ISDN to send and receive faxes it is also necessary to change the phone line type accordingly by completing the following steps 1 Press Menu Set 1 5 2 Press A
66. e s 2 long beeps Voice message s 3 long beeps Fax and Voice message s No beeps no messages 4 The fax machine gives two short beeps to tell you to enter a command The fax machine hangs up if you wait longer than 30 seconds to enter a command The fax machine beeps three times if you enter an invalid command 5 Press 9 0 to reset the fax machine when you ve finished 6 Hang up Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your fax machine Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu Set 8 7 2 Entera three digit code using number keys 0 9 and Press Menu Set The preset cannot be changed Do not use the same code which is set in your Fax Receive amp code 51 Telephone Answer Code 51 or DECT Activation Voice Code 81 3 Press Stop Exit ane can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting 9 8 Message Manager Remote commands Follow the commands below to access features when you are away from the fax machine When you call the fax machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote control command Remote c
67. eaning the print head Clean the print head when you want to improve the print quality and also as part of your routine maintenance A After you have just used the fax machine some internal parts of the fax machine are extremely HOT So please be careful 1 Unplug the telephone line cord and the power cord for safety 2 Open the top cover by lifting the lever on the right side of the top cover 3 Take out the print cartridge 4 Toclean your fax machine s print head wipe the print head with a lint free cloth that is dry or lightly moistened with isopropyl alcohol 5 wait until the alcohol on the print head is completely dry 6 Install the print cartridge See Changing the ribbon on page 13 9 7 Close the top cover Press down on both sides of the top cover until it clicks Troubleshooting and routine maintenance 13 8 Cleaning the scanner 1 Unplug the telephone line cord and the power cord for safety 2 Open the top cover by lifting the lever on the right side of the top cover 3 Clean the white film and the glass strip with isopropyl alcohol on a lint free cloth White Film Glass Strip Be careful not to bend the white film or drop anything into the fax machine 4 Close the top cover Press down on both sides of the top cover until you hear it click into place Changing the ribbon The starter ribbon prints up to 30 pages 1 Open the top cover by lifting the lever on the right side of the top
68. eas phone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored on One Touch keys or Speed Dial numbers Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order G 2 Glossary Remote Access Code Your own four digit code that allows you to call and access the fax machine from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the fax machine answers in FAX ONLY FAX TEL and TAD MSG MGR FAX T106 only mode Search An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialling You must press the Search Mute key and then two digit code to start the dialling process Standard resolution 203 x 98 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 392 dpi Best for very small print and line art TAD telephone answering device You c
69. een printed it will not be printed again E Ifyou press 2 the memory will not be erased and the setting will be unchanged Setting your remote access code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu Set 8 2 2 Entera three digit code using numbers 0 9 Press Menu Set The cannot be changed Do not use the same code which is set in your Fax Receive amp code 51 or Telephone Answer Code 51 or Activation Voice Code 81 See Operation from extension telephones on page 5 6 3 Press Stop Exit You can change your code at any time by entering a new one E i you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting Remote Fax Options 8 2 Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine then use the Remote Access Code and remote commands to retrieve fax messages Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times Using your remote access code 1 2 Dial the fax number from a telephone or another fax machine using touch tone When the fax machine answers immediately enter your Remote Access Code 3 digits followed by The fax machine signals if it has
70. eeps and begins message playback Each message is preceded by one long beep and followed by two short beeps To erase a specific message E ERASE THIS MSG THIS MSG ERASE THIS MSG gt press Erase immediately after the two short beeps or while the message is playing Press 1 to erase the message OR Press 2 to cancel Press Stop Exit To erase messages all at once 1 2 4 Press Erase ERASE ALL VOICE ALL VOICE 3 Press A or to select erasing SELECT 4 amp SET all voice messages all document messages or all messages both voice and fax Press Menu Set Press 1 to erase Press 2 to cancel Press Stop Exit Setting the maximum time for incoming messages The default time for receiving voice messages is up to 30 seconds long You can change this setting to any length from 20 seconds to 60 seconds in 5 second increments 1 2 Press Menu Set 8 5 Press A or to select the maximum time setting for incoming messages Press Menu Set Press Stop Exit 9 6 Message Manager Setting the Toll Saver When you set the Toll Saver feature the fax machine answers after 5 rings if you don t have messages and after 3 rings if you do have messages This way when you call the fax machine if it rings 4 times you know you have no messages and can hang up avoiding any toll call charge When Toll Saver is ON it overrides your Ring Delay setting E Tol Saver must be off for t
71. eing checked by the fax machine The fax machine must have enough memory for this feature to work Introduction 1 8 Connections Connecting an external telephone You can connect a separate telephone as shown in the diagram below Extension Telephone External Telephone Cee amp Example for UK Whenever this phone or TAD is in use the LCD shows EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Tel FAX T104 only or Speaker Phone FAX T106 only Connecting an external telephone answering device TAD Sequence You may choose to connect an answering device However when you have an external TAD on the same telephone line as the fax machine the TAD answers all calls and the fax machine listens for fax calling CNG tones If it hears them the fax machine takes over the call and receives the fax If it doesn t hear CNG tones the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The fax machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for
72. eive Mode to select FAX ONLY FAX TEL or MANUAL Press to select TAD MSG MGR If you select FAX TEL make sure you set Ring Delay and F T Ring Time See Setting the Ring Delay on page 5 2 and Setting the F T Ring Time FAX TEL mode only on page 5 3 Storing numbers Storing One Touch Dial numbers 1 2 Press Menu Set 6 1 Press a One Touch key where you want to store a number Enter a number up to 20 digits and then press Menu Set Enter a name up to 15 characters or leave it blank and then press Menu Set 5 6 Press A or W to select the type of number and press Menu Set Press Stop Exit Storing Speed Dial numbers 1 2 6 Press Menu Set 6 2 Using the dial pad enter a two digit Speed Dial location number 00 99 and then press Menu Set Enter a number up to 20 digits and then press Menu Set Enter a name up to 15 characters or leave it blank and then press Menu Set Press A or W to select the type of number and press Menu Set Press Stop Exit Dialling operations One Touch Dialling 1 2 3 Insert the document face down in the ADF Press the One Touch key of the number you want to call Press Fax Start Speed Dialling 1 2 Insert the document face down in the ADF Press Search Mute then press and the two digit Speed Dial number Press Fax Start Using Search 1 Insert the document face down in the ADF 2 Press Search Mute and use
73. en you use this setting 1 Press Menu Set 3 1 2 Press A or W to select ON or OFF If you select ON a cover page is always sent when you send a fax 3 Press Menu Set 4 f you selected ON press A or to select one of the standard or your own comments 5 Press Menu Set when the screen displays your selection The screen displays C C 6 Press 1 if you want to choose more settings The LCD returns to the SETUP SEND menu OR Press 2 to exit if you have finished choosing settings NO OA A QNS O Setup Send 6 7 Using a printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu Set 3 1 2 Press A or W to select PRINT SAMPLE Press Menu Set Broadcasting Using the numbers you have stored in Groups One Touch and Speed Dial memory you can Broadcast faxes automatically toa maximum of 104 different locations in a few simple steps You must set MEMORY TX either ON or NEXT FAX ONLY After the Broadcast is completed a Broadcast Report will be printed automatically to let you know the results 7 Insert the document face down in the ADF 2 Press Menu Set 3 9 to select ON for Memory Transmission See Memory Transmission on page 6 12 3 Press Menu Set 4 Enter the One Touch and Speed Dial numbers one after the other Search numbers or a Group number you have stored 5 Press Fax Start The
74. es times times times 2 A B C 2 A 3 D E F 3 D 4 G H l 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 WwW X Y Z 9 Inserting spaces To enter a space in the fax number press once between numbers To enter a space in the name press gt twice between characters Making corrections If you entered a letter incorrectly and want to change it press lt to move the cursor under the incorrect character Then press Stop Exit All the letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right before you press the key again Special characters and symbols Press or 0 and then press lt or gt to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space amp X Press for lt gt _ Press 0 for O Initial Setup 4 3 Setting the Beeper Volume You can change the beeper volume The default factory setting is LOW When the beeper is on the fax machine will beep when you press a key make a mistake or after you send or receive a fax 1 Press Menu Set 1 4 LOW HIGH or OFF 2 Press A or Y to select your option Press Menu Set 3 Press Stop Exit Setting the Speaker Volum
75. ess The default resolution for a single copy is S FINE Set the resolution to PHOTO for photographs by using the Resolution key 11 1 gt Making copies Copy options Single or Multiple copies Sort Stack Reduce Enlarge You can choose additional copy options First you can select the number of copies Next you can choose whether multiple copies will be STACKED all copies of page 1 then all copies of page 2 etc or SORTED collated Finally you can choose an enlargement or reduction ratio To automatically reduce the copy to the paper size you have set for the paper tray select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its document size select 100 1 Insert the document face down in the ADF 2 Press Copy Reports 3 Enter the number of copies o you want 1 99 To start copying now press Copy Reports If you would like to select additional copy options like SORT ELG RDC Enlarge or Reduce press Menu Set 4 Press A or W to select SORT or STACK To start copying now without enlarging or reducing press Copy Reports To reduce or enlarge the gt image press Menu Set 5 Press A or to select an enlargement or reduction ratio 6 Press Copy Reports If you are making multiple copies and get a OUT OF MEMORY EB oead while you are scanning the first page press Stop Exit to cancel the job Then make
76. essesesseeeeees 9 1 Message Manager Mode uu eee cece eeeeeeeneeeneeeee Setting Up Message Manager Setting up voice store ee ie Setting Fax Forward Fax Storage 9 2 Recording the Message Manager s Outgoing Message TAD MESSAGE o e 9 3 Activating Message Manager Mode Message Indicator eceeeeee od Playing Voice Messages Printing a Fax Message ccccceeeeseeeeeeeeeeeeeeeeeeeaes Backup Printing Option oe Erasing Messages e eee eeeeeeeeeee eens eeeeeesaeeeeeeees Setting the maximum time for incoming IMNOSSAQOS oso iobecceic chs n N si N Sotves aed vies Setting the Toll Saver ICM Recording Monitor Recording a Conversation Remote Retrieval ccc ccecsseccceccecsseseeeeteccseeseeeeecaeeeees Using the Remote Access Code Setting your Remote Access Code Remote COMMANAS ccececeeee Retrieving the Memory Status List me Retrieving Fax Messages eerren Changing the Fax Forwarding Numbev 0 9 11 10 Printing reports cccessesessesessesseeesseesesees 10 1 FAX settings and activity eee 10 1 Customizing the Transmission Verification Repot aeii ri et ote Setting the Journal Period an Printing repons 2 0 ce aione aiiai aas How to print a report ssssssssssessssssssisssrirssrnssrsrsssens 11 Making Copies s s cesesssesessessessesssseseessesees Using the fax machine as a copier 11 1 Copy operations sescecece
77. et OR Press Speaker Phone FAX T106 only Press Search Mute then enter the first letter of the name you are looking for by using the dial pad Press lt or gt to search the names that are displayed alphabetically When the screen displays the name you want to call press Fax Start to begin dialling To hang up replace the handset OR Press Speaker Phone FAX T106 only a KR Q N Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause Mute Press Search Mute to put a call on hold 2 Youcan replace the handset without disconnecting the call 3 Pick up the fax machine s handset or press Speaker Phone FAX T106 only to release the call from hold If you press Search Mute without lifting the handset or pressing Speaker Phone FAX T106 only this key works as the Search key For FAX T106 you can select to play or not to play a music amp during a call put on hold See Setting the Music on Hold on page 4 6 Answering Calls with the Speaker Phone FAX T106 only When the machine rings instead of lifting the handset press Speaker Phone Speak clearly toward the microphone To end the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the ha
78. eves 4 1 Getting Started oaiae tsaa AeA eine eet 4 1 Setting the Date and Time eeen 4 1 Turning on Automatic Daylight Savings Time 4 1 Setting the Station ID Setting the Beeper Volume Setting the Speaker Volume es Setting the Ring VOIUMGC cecceeeeeeceeeeeeeeeeeteeeees Setting the Phone Line Set Setting Tone or Pulse dialling mode ot Melody Settings FAX T106 only Setting the Ring Pattern Setting the Music on Hold vii 5 Setup Receive Basic receiving operations ccccecceeeeeeeeeteeeeeneeees 5 1 Choosing the Receive Mode 5 1 Setting the Ring Delay ccceeceeceeceeeeeeeeeteeeeeeee 5 2 Setting the F T Ring Time FAX TEL mode only 5 3 Recording the Fax Tel Outgoing Announcement F T MESSAGE FAX T106 only osasse 5 3 ETA BIE eTo AEE AE AE tte veh E EEE E EE 5 4 Printing a reduced incoming fax Auto Reduction 5 4 Reception into MEMOLY ceeeceeeeeeees Receiving a fax at the end of a conversation ai Advanced receiving Operations Operation from extension telephones For FAX TEL mode only e0 Remote Call Transfer age Changing the remote codes n Printing a fax from the memory FAX T104 only 5 8 PONO esses treet id eee ele bade at Sequential Polling ii Telephone Services ssssssseessrsssrrenssnresnsrnnernsnnnenssense Caller ID Caller IDentification U K only
79. fax machine stores the document in memory and then transmits it to all the numbers you entered If the line is busy your machine will redial E Press Stop Exit during transmission to cancel the current ad fax Broadcast E To cancel all locations press Menu Set 4 See Cancelling a scheduled job on page 6 5 E Toturn Memory Transmission back off after the Broadcast has finished go to Step 2 and select OFF Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off 1 Insert the document face down in the ADF 2 Press Menu Set 3 5 3 Press A or W to select on or OFF Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Fax Start 6 8 Setup Send Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed The other fax machine will ring as if it was receiving a telephone call if the other party picks up the handset your machine will ring To have a conversation lift the handset If you set Call Reservation and Call Back message to ON your machine leaves a message if the other party does not
80. ge If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mode and so on will be lost You may also have to reset the date and time 3 1 On Screen Programming Navigation keys Access the menu S Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu ri g s93 Go forward to the next menu Exit the menu You can access the menu mode by pressing Menu Set When you enter the menu the LCD scrolls Press 1 for Initial Setup OR Press 2 for Setup Receive menu OR Press 3 for Setup Send menu OR Press 4 for Cancel Job menu OR Press 5 for Interrupt menu OR Press 6 for Set Quick Dial menu OR Press 7 for Setup Reports menu OR Press 8 for Remote Fax Opt menu FAX T104 only Press 8 for Setup TAD menu FAX T106 only OR Press 9 for Setup Melody menu FAX T106 only OR Press 0 for Miscellaneous menu ELECT T amp SET INITIAL SETUP SETUP RECEIVE SETUP SEND CANCEL JOB INTERRUPT SET QUICK DIAL REPORT SETTING REMOTE FAX OPT SETUP TAD SETUP MELODY MISCELLANEOUS You can scroll more quickly through each menu level by pressing the arrow key A or Y for the direction you want Select an option by pressing Menu Set when that opti
81. he ADF can only be polled once E f you pressed 2 in Step 4 the document will be stored in the memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job menu setting Setup for Polling Transmit with Secure Code When you choose POLLING SECURE anyone who polls your machine must enter the polling secure code Insert the document face down in the ADF Press Menu Set 3 8 Press A or W to choose SECURE and press Menu Set Enter a four digit number and press Menu Set Press 1 to select DOC if you want your machine to scan the printed document at the time it is polled OR Press 2 to select MEMORY to scan the document into memory QR Who Setup Send 6 11 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to Step 7 7 Press Fax Start and wait for the fax to be polled Secure Polling Secure Polling is a way to keep your documents from falling into the wrong hands while the fax machine is set up for polling You can use Secure Polling only with another Brother fax machine Your four digit ID number must be entered on the fax machine that polls for your documents Ow Some machines do not respond to the polling function Memory Transmission This feature allows the fax machine to scan a fax into its memory and send it as soon as the sc
82. he fax machine to operate using your Ring Delay setting See Setting the Ring Delay on page 5 2 Press Menu Set 2 1 Press Aor W to select TOLL SAVER Press Menu Set Press A or to select ON or OFF Press Menu Set 4 Press Stop Exit Q Dom ICM Recording Monitor This feature lets you turn the speaker volume for voice messages ON or OFF When you turn the monitor OFF you will not hear messages as they come in 1 Press Menu Set 8 6 2 Press A or W to select OFF or ON Press Menu Set 3 Press Stop Exit Recording a Conversation You can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the Incoming Message Maximum Time The other party will hear a beep every 15 seconds while recording To stop recording press Stop Exit You cannot record a conversation using the Speakerphone Message Manager 9 7 Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine then use a Remote Access Code and remote commands to retrieve voice and fax messages You can also program and change some settings for your Message Manager Using the Remote Access Code 1 Dial your fax number from a touch tone telephone or another fax machine using touch tone 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by 3 The fax machine signals if it has received messages 1 long beep Fax messag
83. he number If you lose electrical power the quick dial numbers that are in amp the memory will not be lost Storing One Touch Dial numbers Your fax machine has One Touch keys where you can store fax or phone numbers for automatic dialling See On Hook dialling on page 7 4 One Touch keys are located on the right side of the control panel 1 Press Menu Set 6 1 2 Press the One Touch key where you want to store a number 3 Enter the number up to 20 digits Press Menu Set If you want to enter a pause in the dialling sequence for amp example to access an outside line press Redial Pause as you re entering digits Each key press of Redial Pause enters a 3 5 second pause when the number is dialled displayed by a dash on the screen 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart to help you enter letters See Entering text on page 4 3 OR Press Menu Set to store the number without a name 5 Press A or Y to select the type of number and press Menu Set FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number 6 Return to Step 2 to store another One Touch number OR Press Stop Exit to exit Quick Dial numbers and dialling options 7 1 Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Mute the two digit number and Fa
84. hine See Erasing the Outgoing Message OGM on page 9 3 for directions to erase the announcement For example you can leave a message that says Hello please wait we are trying to connect you If you wish to senda fax please wait until you hear a fax tone and press the Start key or press 5 1 your three digit fax receive code and press the Start key Setup Receive 5 3 Fax Detect When you use this feature you don t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds Selecting ON allows the fax machine to receive fax calls automatically even if you lift the machine s handset or the handset of an extension or external phone When you see RECEIVE on the LCD or when you hear chirps through the handset of an extension phone connected to another wall socket phone socket just replace the handset and the fax machine will do the rest SEMI lets the fax machine receive the fax only if you ve answered it at the fax machine E If you have set this feature to FAX DETECT ON but your 4 machine does not automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive Code 5 1 At the machine lift the handset and then press Fax Start E f you send faxes from a computer on the same phone line and the machine intercepts them set this feature to FAX DETECT OFF E Selecting
85. hoose any combination of these settings such as contrast resolution overseas mode delayed fax timer polling transmission or memory transmission After each setting is accepted the LCD will ask if you want to enter 3 more settings Press 1 to select more settings The LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to the next step Setup Send 6 3 Contrast If your document is very light or very dark you may want to set the contrast Use LIGHT to make the document darker Use DARK to make the document lighter 1 Insert the document face down in the ADF 2 Press Menu Set 3 3 3 Press Aor W to select AUTO LIGHT or DARK Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND E NEXT menu 1 YES 2 NO Press 2 if you have finished choosing settings for this page and then go to Step 5 5 Enter a fax number 6 Press Fax Start to send the fax The fax machine starts scanning the first page Fax resolution When you have an document in the ADF you can use the Resolution key to change the setting temporarily for this fax only Press Resolution repeatedly until the LCD shows the setting you want STANDARD Suitable for most typed documents FINE Good for small print and transmits a little slower than Standard resolution S FINE Good for small print or artwork and tra
86. ialled does not answer or is busy Verify the number and try again POLLING FAILED You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup PRINTHEAD OVERHEATED WAIT TO COOL The print head has overheated Wait 30 minutes for it to cool or wait until the message disappears automatically RECEIVE FAILED Poor phone line quality caused a communication error If the problem continues call the telephone company and ask them to check your phone line RIBBON EMPTY RESET OR REPLACE Your fax machine is out of ribbon orthe print cartridge is not properly installed Install the print cartridge again or change the ribbon See Changing the ribbonon page 13 9 Troubleshooting and routine maintenance 13 2 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE MEMORY DISABLED The fax machine has a Open the top cover and Fax T106 mechanical problem remove any foreign TAD FAILURE UNABLE TO INIT UNABLE TO PRINT UNABLE TO SCAN OR A foreign obstacle such as a clip or ripped paper is in the fax machine obstacles from inside the fax machine If the error message continues disconnect the fax machine from the power for several minutes then reconnect it You will lose all faxes in the memory Please follow the steps below before disconnecting the fax machine so you will not lose any important
87. ials the last number you called It also inserts a pause in Quick Dial numbers Search Mute Lets you look up numbers stored in the dialling memory lets you put calls on hold and lets you dial stored numbers by pressing and a two digit number Receive Mode Use to select how your fax machine will handle incoming calls Resolution Adjusts the resolution when you send a fax or make a copy Stop Exit Stops a fax cancels an operation or exits from the menu Fax Start Starts an operation such as sending a fax 1 3 Introduction D Copy Reports With document in the ADF Makes a copy Without document in the ADF Lets you access the Reports menu One Touch Keys These keys give you instant access to previously stored Quick Dial numbers Navigation Keys Menu Set The same key is used for menu and set operations Lets you access the menu to program and store your settings in the fax machine DQ or YX Press to scroll forward or backward to see a menu selection OR You can press these keys to adjust the beeper ring or speaker volume Ss or gt Press to scroll through the menus and options You can also use these keys to do a numerical search for stored numbers Introduction 1 4 FAX T106 control panel overview 00 0 000 LCD Liquid Crystal Display Displays messages on the screen to help you set up and operate your fax machine Play Record Lets you listen to
88. important to remember that neither Call Minder nor the fax machine can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone number on your present phone line Many people with Call Minder choose this service which is called BT Call Sign and they are very satisfied with it See BT Call Sign U K only on page 5 14 Another way to avoid possible problems is to replace Call Minder with an answering machine Your fax machine is designed to work with an answering machine or TAD telephone answering device See Connecting an external telephone answering device TAD on page 1 9 1 7 Introduction Fax tones and handshake When someone is sending a fax the fax machine sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receivi
89. is product to report a gas leak in the vicinity of the leak 4 Use only the power cord provided with the fax machine SAVE THESE INSTRUCTIONS Choosing a location Place the fax machine on a flat stable surface that is free of vibration and shocks such as a desk Put the fax machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 C 35 C Caution E Avoid placing the fax machine in a high traffic area E Do not place near heaters air conditioners water chemicals or refrigerators E Do not expose the fax machine to direct sunlight excessive heat moisture or dust E Do not connect the fax machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the fax machine s memory E Do not connect the fax machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply E Avoid interference sources such as speakers or the base units of cordless phones Quick Reference Guide Sending faxes Automatic transmission 1 2 3 Insert the document face down in the ADF up to 10 pages Enter the fax number you want to call Press Fax Start Receiving faxes Select Receive Mode 1 For FAX T104 press Receive Mode to select FAX ONLY FAX TEL TAD ANSWER MACH or MANUAL For FAX T106 press Rec
90. lect FAX STORAGE your fax machine stores the OFF received fax in the memory You will be able to retrieve fax messages from another location using the Remote Retrieval commands See Remote Retrieval on page 9 8 Incoming faxes are not stored in memory but will be printed on paper Setting up Fax Forwarding 1 2 3 4 Pres Momus Press A or W to select FAX FORWARD Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded Enter the forwarding number up to 20 digits Press Menu Set Press Stop Exit You can change a Fax Forwarding number remotely See Remote Retrieval on page 8 3 Setting up Fax Storage 1 2 piers Memuleet 82 Press A or to select FAX STORAGE Press Menu Set Press Stop Exit 9 2 Message Manager Recording the Message Manager s Outgoing Message TAD MESSAGE Recording the Message Manager s Outgoing Message TAD MESSAGE is the second step you need to follow before you can turn on the Message Manager Make sure your OGM Outgoing Message is less than 20 seconds long 1 Press Menu Set 8 4 The LCD prompts you to choose an OGM 2 Press A or W to select TAD MESSAGE not F T MESSAGE Press Menu Set This is the only setting you can select if you want to turn the amp message Manager on 3 Press A or W to select RECORD MSG Press Menu Set 4 Pick up the handset to record a message For example Hello We are unable to take your call
91. lectrodes inside the fax machine Before you clean the A fax machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Do not handle the plug with wet hands Doing this might cause A an electrical shock After you have just used the fax machine some internal parts are extremely HOT Please be A careful A WARNING E Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket Never install telephone wiring during a lightning storm Never install a telephone socket in a wet location This product must be installed near an electrical socket that is easily accessible In case of emergencies you must disconnect the power cord from the electrical socket in order to shut off power completely IMPORTANT SAFETY INSTRUCTION When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or washing machine ina O wet basement or near a swimming pool 2 Avoid using this product other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use th
92. mm Error An error during fax sending or receiving usually caused by line noise or static Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Delayed Fax Sends your fax at a specified later time that day ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone on the fax number that is plugged into a separate telephone wall socket External telephone A TAD telephone answering device or telephone that is connected to your fax machine Glossary G 1 F T Ring Time The length of time that the Brother fax machine rings when the receive mode setting is FAX TEL to notify you to pick up a voice call that it answered Fax Detect Enables the fax machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received in memory to another pre programmed fax number Fax Receive Code Press this code 5 1 when you answer a fax call from an extension or external phone Fax Storage You can store faxes in memory
93. n the same line You cannot use the telephone company s Call Minder in this mode The external answering machine Use this mode if you have connected an external answering machine to call yourself external TAD automatically your machine answering answers every call The TAD setting works only with an machine Voice messages external answering machine Ring FAX T104 are stored on the Delay and F T Ring Time do not only external TAD Fax work in this setting messages are printed MANUAL You control the Use this mode if you do not receive manual phone line and many fax messages with BT Call receive must answer every Sign or if you are using a computer on the same line If you answer and hear fax tones wait until the machine takes over the call then hang up See Fax Detect on page 5 4 TAD MSG MGR FAX T106 only wy oe ON The fax machine automatically answers every call The messages are stored in orderona first come first served basis Use this mode to record voice or fax messages into the machine s memory See Message Manageron page 9 1 In FAX TEL mode you must set the RING DELAY and F T RING TIME If you have extension phones on the line keep the RING DELAY set to 4 rings Setup Receive 5 1 Current Receive Mode 1 MNL MANUAL ise FAX H ETSER F T FAX TEL TAD ANSWER MACH FAX T104 only TAD MSG MGR FAX T106 only To
94. names you have stored in One Touch and Speed Dial memories Press Search Mute and the navigation keys lt or p gt to search See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 To search alphabetically you can use the dial pad to enter the E first letter of the name you are looking for A 2 Searc h Mute wr To search alphabetically To search numerically Setup Send 6 1 Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Fax Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the fax machine will automatically redial three times at five minute intervals How to fax Automatic transmission This is the easiest way to send a fax Documents must be between 150 and 600 mm long and between 148 and 216 mm wide regardless of the paper width IMPORTANT Do not pick up the handset or press Speaker Phone FAX T106 only 7 Insert the document face down top edge first in the Automatic Document Feeder ADF 2 Adjust the paper guides to fit the width of your document Paper Guides 3 Enter the fax number using One Touch Speed Dial Search or the dial pad See One Touch dialling on page 6 1 Speed dialling page 6 1
95. ndex The items in all upper case represent LCD messages ADF automatic document feeder EAEE 6 2 Answering machine TAD EIEIO ESTEAR ETE E AA 1 9 5 1 Automatic fax receive n 5 1 Fax Detect 5 4 fax redial transmission Backup Printing Broadcasting setting up Groups 7 3 Call Back Message Call Reservation Caller ID Canceling a scheduled fax job while scanning a fax Cleaning eazciedee2 sis eeidensetieet 13 8 print head 13 8 scanner Connecting external TAD ee 1 9 external telephone 1 9 Control panel overview 1 3 1 6 Copy multiple 11 2 operations 11 1 reduce enlarge 11 2 Resolution 11 1 11 2 single sort X specifications 0 0 Cover Page 6 6 6 8 Custom telephone features sj Sc i eo gran 1 12 13 7 Date and Time Delayed Fax Dialling a pause fax redial Erasing Messages Error messages on LC Av biRiuati S E 13 1 13 3 9 3 9 6 l 1 index Extension telephones using External telephone 5 F T Fax Tel Outgoing Announcement OGM 5 3 Fax codes changing esis 420022 8 2 9 8 Fax Receive Code 5 6 Remote Access Code 8 2 9 8 Telephone Answer Code 5 6 Fax Detect Fax Forwarding changing remotely didieu totesin 8 4 8 5 9 8 9 9 programming a number Fax
96. ndset 7 6 Quick Dial numbers and dialling options Redial Telephone If you are calling someone and the line is busy you can retry the number by pressing Redial Pause 1 Pick up the handset OR Press Speaker Phone FAX T106 only 2 Press Redial Pause 3 To hang up replace the handset OR Press Speaker Phone FAX T106 only Redial Fax If you re sending a fax manually and the line is busy press Redial Pause to try again Any time you want to make a second call to the last number dialled press Redial Pause to save time If you re sending a fax automatically and the line is busy the fax machine will automatically redial three times at five minutes intervals after the transmission Tone or Pulse If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Pick up the handset 2 Press Any digits dialled after this will send tone signals 3 When you hang up the fax machine will return to the Pulse dialling service Quick Dial numbers and dialling options 7 7 8 Remote Fax Options FAX T104 only This chapter is for Model FAX T104 If you have model FAX T106 your remote fax options are handled by the Message Manager Fax Forwarding Setting up Fax Forwarding When you select Fax Forward your fax machine stores the received fax in
97. ng Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad clean the scanner See Cleaning the scanner on page 13 9 If the problem continues call Brother or your dealer for service Vertical black lines when receiving Your machine s print head might be dirty Clean the print head See Cleaning the print head on page 13 8 The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother or your dealer for service Phone Line or Connections The fax machine does not answer when called Make sure receive mode is not set to MANUAL See Choosing the Receive Mode on page 5 1 Check for a dial tone If possible call the fax machine to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone to the fax machine s telephone socket If there is no ringing when you call the fax machine ask your telephone company to check the line External Telephone answering device TAD does not answer when called Make sure that the external TAD is connected correctly See Connecting an external telephone answering device TAD on page 1 9 Make sure
98. ng fax chirps for about 40 seconds over the phone line and the LCD shows RECEIVE If the fax machine is set to the FAX ONLY mode it will answer every call automatically with fax receiving tones If the other person hangs up the fax machine will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVE To cancel the receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled So it is important for the receiving machine to answer the call in as few rings as possible When you have an external Telephone Answering Device amp crap on your fax line your TAD will decide the number of rings before the call is answered Pay special attention to the directions for connecting a TAD in this chapter See Connecting an external telephone answering device TAD on page 1 9 ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously b
99. nit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the fax machine to work with a PABX 7 Itisnot guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX 2 if all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls Custom features on your phone line If you have BT Call Minder Call Waiting RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine See Custom features on a single line on page 13 7 Introduction 1 12 2 Paper About paper Handling and using plain paper Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat Paper specifications for the paper tray Size A4 Weight 64 to 90 g m Thickness 0 08 to 0 12 mm Capacity up to 30 sheets The fax machine can only scan an image 208 mm wide E regardless of how wide the paper is Do not use cardboard newspaper or fabric O Do not use paper E that is extremely shiny or highly textured E that was previously printed by a printer that cannot be arranged uniformly
100. nsmits slower than Fine resolution PHOTO Use when the document has varying shades of gray or is a photograph This has the slowest transmission time 6 4 Setup Send Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you are sending This could be useful if you are sending a fax with photos and text or some pages with small print and others with larger print Resolution settings return to STANDARD after the fax is sent 1 Insert the document face down in the ADF 2 Press Menu Set 3 4 3 Use A or to select the resolution for page 1 Press Menu Set 4 Repeat Step 2 for each page Press Stop Exit when you are finished The screen displays C mh 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 The screen prompts you to enter the fax number you want to call 6 Enter the fax number and press Fax Start Cancelling a fax in progress If you want to cancel a fax while the fax machine is scanning dialling or sending it press Stop Exit Cancelling a scheduled job You can cancel a fax job that is stored and waiting in memory 1 Press Menu Set 4 Any jobs that are waiting will appear on the LCD 2 if you have more than one job waiting press A or W to select the job you want to cancel Press Menu Set
101. ntered the wrong number simply press Stop Exit The display will return to the desired Caller ID you selected E f you press Stop Exit again the machine will return to the current date and time display You are no longer in the call reply mode E Any problems or queries in using network services should be raised in the first instance with your network operator s With Call Reply automatic redial does not function in cases where the called party is busy or doesn t answer Clearing the Caller ID Stored in Memory FAX T106 only For the effective use of the memory it is recommended that you should clear the Caller ID stored into memory by pressing Erase when the screen displays the number Printing Caller ID List 1 Press Menu Set 0 3 2 Press A or W to select PRINT REPORT and press Menu Set 3 Press Stop Exit Setup Receive 5 13 BT Call Sign U K only This fax machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for your machine Your fax machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes You can switch BT Call Sign off temporarily then turn it back
102. ommands Operation details 91 Playing voice After one long beep the fax machine plays messages ICM 1 Repeat or Skip Press 1 while listening to an ICM to repeat If Backward you press 1 before a message you will hear the previous message 2 Skip Forward While playing ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there is no voice message to erase This code erases all recorded messages not one ata time 94 Play and Record OGM in memory 1 Play 1 TAD The fax machine plays the selected OGM message You can stop playing OGMs by pressing 9 2 F T message 2 1 TAD After one long beep you can record the Record message selected OGM You will hear the message played once You can stop recording the message by pressing 9 2 F T message 95 Changing Fax If you hear one long beep the change has Forwarding setting been accepted If you hear three short beeps you cannot change it because the 1 OFF conditions have not been met Example 2 Fax Forwarding registering Fax Forwarding number You can register your Fax Forwarding 4 Fax Forwarding number by using 4 See Changing the Fax number Forwarding Number on page 9 11 Once you have registered the number Fax Forwarding will work Then retrieve a Memory
103. on appears on the LCD Then the LCD shows the next menu level Press A or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows ACCEPTED On Screen Programming 3 2 Press the Menu numbers ex Press 1 1 for Date Time pel l p lt 29 Pog CEO 2 to mm to Ci to net ext Main Menu F aes Menu Selections Options Descriptions Page 1 DATE TIME Puts the date and time on 4 1 the LCD and in the headings of faxes you send 2 AUTO ON Changes for Daylight 4 1 DAYLIGHT OFF Savings Time automatically S 3 STATION Program your name fax 4 2 2 ID number to appear on a each page you fax 3 4 BEEPER OFF Adjustthe volume levelof 4 4 H LOW the beeps that sound z HIGH when you press a key an E error occurs or a i document is sent or received 5 PHONE NORMAL Select the phone line 4 5 LINE SET PBX type ISDN 6 TONE PULSE TONE Selects the dialling mode 4 5 PULSE 1 RING FAX T104 Sets the number of rings 5 2 DELAY 00 04 before your fax machine 02 04 for answers in FAX TEL Ireland FAX ONLY or TAD z Message Manager for E 3 FAX T106 EAX T106 mode S a RING DELAY is TOLL SAVER On FAX T106 you can a set Toll Saver feature A 2 F T RING 70 Sets the time for 5 3 z TIME 40 FAX TEL pseudo ring a 30 in FAX TEL F T Mode N 20 3 FAX ON Receive fax messages 5 4 DETECT SEMI without pressing the OFF Fax Start key
104. ppear on the display If no ID is stored the beeper will sound and NO CALLER ID will appear on the display 3 Press A or Y to scroll through the Caller IDs in the memory and press Menu Set to automatically dial the Caller ID number Wait until the screen prompts you to press the Fax Start key EE 5 Ifyou wish to send a fax insert a document into the ADF Then press Fax Start To cancel the Call Reply for example when you selected the Wrong Caller ID simply press Stop Exit and begin again the Caller ID will not be lost 5 12 Setup Receive To Activate Certain Network Services When Using Call Reply You may wish in order to activate certain network services Elo insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature For example Your outgoing Caller ID withheld The required prefix typically three to six digits including and symbols in length may be inserted after displaying the desired Caller ID in step 3 on the previous page You can enter the prefix up to 20 digits on the machine The complete number string including the prefix will then be dialled by pressing Fax Start Select the desired Caller ID wait 2 25 09 11 15 25 seconds until you see the date and time the Caller ID was received Enter the prefix by using number keys up to 20 digits E The display will be cleared when you press any of the number keys E To cancel the prefix such as when you e
105. redial or the Menu mode 1 Press Menu Set 5 2 Wait 2 seconds then remove the documents that are waiting in the ADF 3 Insert the document you want to send now in the ADF 4 Enter the number for the fax you want to send now and press Fax Start 5 After the transmission is finished return the first document to the ADF 6 Press Menu Set 5 to restore the Delayed Fax or Polled Transmit If you set Delayed Fax or Polled Transmit using the memory EY that is if you have already scanned the document into your machine s memory and will send it from there you don t have to interrupt to send a fax or make a copy TX Lock System TX Lock lets you prevent unauthorised access to the fax machine While TX Lock is ON the following operations are available E Receiving faxes E Answering calls E Fax Forwarding If Fax Forwarding was already ON E Remote Retrieval If Fax Storage was already ON While TX Lock is ON the following operations are NOT available E Sending faxes E Copy Or rr will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn TX Lock ON so they won t be lost If you have selected Fax Forwarding or Fax Storage For FAX T104 Menu Set 8 1 or for FAX T106 Menu Set 8 2 before you turn TX Lock On then Fax Forwarding and Remote Retrieval will continue to work ae print the faxes in memory turn TX Lock OFF Setup Sen
106. ress Menu Set 3 Press 1 4 Press Stop Exit Table of Contents 1 Introduction cscsscsssssseseeseesessessesessnsseeseesesseens 1 1 Using this Guide ce cece ceeseeeeeeeeeeeseeeeeeeeeeeteeaeeeeee 1 1 Finding information cccccecceceeeeseeeeeeeeeeeeeeeeteeaes 1 1 Symbols used in this Guide ee eeee eee 1 1 Part names w 1 2 FAX T104 control panel overview 0 cseeeeeeeeeees 1 3 FAX T106 control panel overview cseeeeeeeeteeees 1 5 About fax machines 0 1 7 Custom features ade Fax tones and handshake 1 8 ECM Error Correction Mode 1 8 Connection visio asics tata arias AT NEA 1 9 Connecting an external telephone ceeeeeee 1 9 Connecting an external telephone answering device GRAD 23352 ie tut a ae E eE 1 9 Multi Line connections PABX ceseeeeeeeees 1 12 Custom features on your phone line 1 12 Bes PAPEL es caer E A E on aia nee 2 1 AbOUt Paper ieee hci Seat er an 2 1 Handling and using plain paper wi 2 1 How to load Papel eee eceeeceeeeeeeseeeeeeeeeeeteeeeeeeeeeeeeae 2 2 3 On Screen ProgrammMing sssssssseseseeseeseceeeeees 3 1 User friendly programming cccceceeeeeeeeeteeeeeteeeeeeee 3 1 Menu table a Memory Storage ccccssessceeccccseseeaeeceesseeeeeeeeees 3 1 Navigation key Speranski re rai 3 2 4 initial Setup sissscsscsscscoscssessocscescnsessessssasnsessesi tnenss
107. ridge over and re install it in your fax machine Insert the recessed A first and place the cartridge into its four holders 13 11 Troubleshooting and routine maintenance G Glossary ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone FAX T106 only Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Auto Reduction Reduces size of incoming faxes Backup Print Sets the fax machine to print a copy of every fax that is received and stored in memory This is a safety feature so you will not lose message during a power failure Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Call Reservation Allows you send a fax and then at the end of transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Communication error or Co
108. rom the power socket and refer servicing to Authorized Service Personnel under the following conditions E When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged E If the product exhibits a distinct change in performance indicating a need for service 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd 2004 Brother Industries Ltd All rights reserved All other brand and product names mentioned in this manual are registered trademarks of their respective companies Shipment of the fax machine If for any reason you must ship your fax machine carefully package the fax machine to avoid any damage during transit We recommend that you save and use the original packaging The fax machine should also be adequately insured with the carrier Impor
109. s a fax call the fax machine prints the fax This pseudo double ringing happens after the initial ringing from the phone company Only the fax machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone in a separate phone socket on the same line as the fax machine See Operation from extension telephones on page 5 6 1 Press Menu Set 2 2 2 Press A or W to select how long the fax machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 3 Press Stop Exit Even if the caller hangs up during the pseudo double ringing amp the fax machine will continue to ring for the set time Recording the Fax Tel Outgoing Announcement F T MESSAGE FAX T106 only This is the announcement played by your machine not an external TAD when someone calls and your machine is set to FAX TEL receive mode Although callers hear your announcement they cannot leave a message 1 Press Menu Set 8 4 2 Press Aor W to select F T MESSAGE and press Menu Set 3 Press A or W to select RECORD MSG and press Menu Set then pick up the handset to record a message up to 20 seconds 4 Replace the handset Your announcement is played 5 Press Stop Exit It is not necessary to have an outgoing message The F T amp mode will work fine without one It is only to help the caller understand the status of your mac
110. sage was recorded Press I lt RWD at the end of the message to repeat a message Press pp FWD to skip to the next message You can press lt and pi repeatedly until you reach the message you want to play Press Stop Exit Printing a Fax Message Once you print a new fax message stored in memory it is erased from the memory automatically 1 2 Press Play Record After two seconds the fax machine begins to play voice messages After playing voice messages PRINT DOC gt the display asks if you want to print fax messages that are in the memory There is no display if there are no faxes To print the fax messages press 1 OR Press 2 to exit without printing Backup Printing Option When you have set Fax Forward Fax Storage to ON in the Message Manager mode all incoming fax messages are stored in the available memory for retrieval To print a backup copy automatically turn this option on 1 2 Press Menu Set 8 3 The screen prompts you to select a setting Press A or to display ON or OFF Press Menu Set Press Stop Exit Message Manager 9 5 Erasing Messages If you choose to erase all fax messages the fax machine will print any previously unprinted fax messages before erasing them from memory Fax messages cannot be erased individually You can erase voice messages individually or all at once To erase voice messages individually 1 4 Press Play Record The fax machine b
111. seseeccsresseeeeteecseeseeeeteeeees 11 1 Making a Single COpy c ceeceeeeeeeeeeeeetteeeteeeeees 11 1 Copy options Single or Multiple copies Sort Stack Reduce Enlarge cccccseeseeeees 11 2 12 Important information Important safety instructions Trademarks ccc Shipment of the fax Machine cccsssseeeeeeeeees 12 2 13 Troubleshooting and routine maintenance Troubleshooting eeeeeeeeeeeeceeeeee cess eee eeeeetetaeeeteaeeees Error messages ceceeeeeeeceeeceteceeeeeeeeeeeetaeeeteaeeeees Compatibility 00 z Document Jam or Paper Jam If you are having difficulty with the fax machine 13 6 Routine maintenance eee cece eeeeeeneeeneeeeees Cleaning the print head cccseeeeesteeeseteeeeneees Cleaning the scanner Changing the ribbon G Glossary s sssssessesssssesssessesseesessssssseseesessnerensaeeneeess xi 1 Introduction Using this Guide Thank you for buying a Brother fax machine This fax machine is simple to use with LCD screen instructions to guide you through programming it You can make the most of the fax machine by reading this Guide Finding information Allthe chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Symbols used in this Guide Throughout this Guide you ll see
112. sfer a telephone call to the fax machine When you pick up the voice call at the remote DECT cordless phone and would like to transfer it to the fax machine 1 Press DECT Activation Voice Code 8 1 at remote cordless phone 2 The fax machine rings pseudo ring same as current F T ring and the display shows PICK UP PHONE 3 Pick up the handset and press Tel FAX T104 only OR Just press Speaker Phone FAX T106 only at the fax machine in order to transfer the voice call to the fax machine Don t hang up the call from the cordless phone until the voice call has been transferred to the fax machine You will know when this is because you will no longer be able to hear or talk to the caller via the cordless phone If you do not wait until this point before hanging up from the cordless phone the call will be lost If nobody answers at the fax machine pseudo ringing stops after 30 seconds In that case it may still be possible to speak with the caller from the cordless phone Speech between the fax machine and the cordless phone as with an intercom system is not possible Changing the remote codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 51 The preset Telephone Answer Code is 5 1 The preset Activation Voice Code 8 1 If you are always disconnected when accessing your external amp tap remotely try changing the Fax Receive Code Telephone Answer Code or Activation
113. ssion error NG 1 Press Menu Set 7 1 2 Press A or W to select ON or OFF Press Menu Set 3 Press Stop Exit Setting the Journal Period You can set the fax machine to print a journal at specific intervals every 30 faxes 6 12 or 24 hours 2 or 7 days If you set the journal period to OFF you can print the report by following the steps on the next page The default setting is EVERY 30 FAXES 1 Press Menu Set 7 2 2 Press A or W to choose a journal period 3 Press Menu Set If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 4 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 P M 5 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the fax machine will amp print the report at the selected time and then erase all jobs from its memory If the fax machine s memory becomes full with 30 jobs before the time you selected has passed the fax machine will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory 10 1 Printing reports Printing reports Following reports are available XMIT VERIFY HELP LIST 3 QUICK DIAL FAX JOURNAL TEL INDEX USER SETTINGS MEMORY STATUS How to print a report Nua Prints a Transmission Verification Report for the last fax that was
114. tant information 12 2 1 3 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the fax machine Calls must be made from within that country Error messages As with any sophisticated office product errors may occur If this happens your fax machine identifies the problem and displays an error message The most common error messages are shown below ERROR MESSAGES ERROR CAUSE ACTION MESSAGE BT CALL SIGN ON The fax machine is set BT Set BT Call Sign to OFF Call Sign to ON You See BT Call Sign U K cannot change the only on page 5 14 Receive Mode from Manual to another mode CHECK PAPER The fax machine is out of Refill the paper or remove RELOAD PAPER paper or paper is not the paper and load it again If PRESS srop gey Properly loaded in the this error appears while paper tray receiving a fax load paper to restart printing If you were copying or printing reports load paper and try again See How to load paper on page 2 2 The paper is jammedin See Paper Jam on page the fax machine 13 5 COVER IS OPEN The cover is not closed Close the cover CLOSE COVER completely DOCUMENT JAM The documents were not Insert the document again REMOVE JAM inserted or fed properly or press stop key Were too long See Document Jam on page 13 4 The document is jammed See Document Jamon
115. top Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Erase All Voice Messages Press 9 3 If you hear three beeps all messages have not yet been heard and the messages will not be erased Play Record Outgoing Message Press 9 4 then to Play TAD MESSAGE press 1 1 Play F T MESSAGE press 1 2 Record new TAD MESSAGE press 2 1 then speak after beep press 9 to stop Record new F T MESSAGE press 2 2 then speak after beep press 9 to stop Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1 Enter Fax Forwarding press 2 Program Fax Forward Number press 4 Enter the new number of the remote fax machine where you want your fax messages forwarded and then press Press 9 6 1 after two short beeps then enter the number of remote fax machine and then to retrieve Memory Status List At your side This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries UK IRE LF3812004
116. tting the F T Ring Time FAX TEL mode only on page 5 3 If you answer a call and no one is on the line you should assume that you re receiving a manual fax E Atan extension phone on a separate telephone wall socket press 5 1 wait for fax receiving tones chirps and then hang up E Atan external phone connected to the correct socket on the machine press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVE Your caller will have to press the Start key to send the fax For FAX TEL mode only When the fax machine is in FAX TEL mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you re at an extension or external phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back to the fax machine by pressing 51 Remote Call Transfer In order to use this feature you should first set REMOTE CODE to ON See Changing the remote codes on page 5 7 You can use the Remote Call Transfer feature to transfer a voice call received on a remote DECT cordless phone externally connected to the fax machine See Connecting an external telephone on page 1 9 You can transfer an incoming voice call to your fax machine but you cannot transfer a call from your fax machine to your DECT phone 5 6 Setup Receive To tran
117. tup 4 5 Melody Settings FAX T106 only Setting the Ring Pattern You can select a ring pattern from signal regular ring pattern or 4 types of melody The default setting is SIGNAL 1 Press Menu Set 9 1 2 Press A or W to select SIGNAL MELODY1 MELODY2 MELODY3 or MELODY4 and press Menu Set 3 Press Stop Exit ann can select a melody for the initial ring only The F T pseudo ring will stay the same Setting the Music on Hold You can select the music on hold You can also set the music to OFF Press Menu Set 9 2 Press A or W to select MELODY1 MELODY2 MELODY3 or MELODY4 or OFF Press Menu Set Press Stop Exit WE Mm 4 6 Initial Setup 5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine You can choose the mode that best suits your needs answers every call If the call is a fax it will receive the fax If the call is nota fax it will ring pseudo double ring for you to pick up the call LCD How it works When to use it FAX ONLY The fax machine For dedicated fax lines automatic automatically receive answers every call as a fax FAX TEL The fax machine Use this mode if you expect to fax and controls the line and receive lots of fax messages and few telephone automatically telephone calls You cannot have an answering machine on the same line even if it is on a separate wall socket phone socket o
118. ve Code default setting is 51 When the fax machine answers hang up The fax machine hears voice as fax tone If the fax machine is set to Fax Detect ON it is more sensitive to sounds The fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or press Stop Exit if you are at the fax machine or an external phone Try avoiding this problem by turning Fax Detect to OFF See Recording the Fax Tel Outgoing Announcement F T MESSAGE FAX T106 only on page 5 3 Custom features on a single line If you have Call Waiting Voice Mail an alarm system or any other custom feature on a single phone line with the fax machine it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Your fax machine s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive dataona single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features 13 7 Troubleshooting and routine maintenance Routine maintenance Cl
119. voice messages and print fax messages stored in memory This also lets you record telephone calls Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine key lets you switch the dialling type during a telephone call from PULSE to TONE OR Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Speaker Phone Lets you speak to another party without lifting the handset Redial Pause Redials the last number you called It also inserts a pause in Quick Dial numbers Search Mute Lets you look up numbers stored in the dialling memory lets you put calls on hold and lets you dial stored numbers by pressing and a two digit number Receive Mode Use to select how your fax machine will handle incoming calls Resolution Adjusts the resolution when you send a fax or make a copy Stop Exit Stops a fax cancels an operation or exits from the menu Fax Start Starts an operation such as sending a fax 1 5 Introduction 2 Copy Reports With a document in the ADF Makes a copy Without a document in the ADF Lets you access the Reports menu One Touch Dial Keys These keys give you instant access to previously stored Quick Dial numbers 3 Erase Lets you delete voice messages all fax messages or all messages Microphone Picks up your voi
120. x Start The fax machine can store 100 Speed Dial numbers 1 Press Menu Set 6 2 2 Use the dial pad to entera two digit Speed Dial number 00 99 For example press 0 5 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 3 to help you enter letters Press Menu Set to store the number without a name 5 Press A or Y to select the type of number and press Menu Set FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number 6 Goto Step 2 to store another Speed Dial number OR Press Stop Exit Changing One Touch and Speed Dial numbers If you try to store a One Touch or Speed Dial number where a number has already been stored the LCD will show the name stored there or number and will ask you to do one of the following 1 Press 1 to change the stored 1234567 number OR 1 CHANGE 2 EXIT Press 2 to exit without making a change How to change the stored number or name E f you want to change a character use lt or gt to position the cursor under the character you want to change and then type over it E If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted 7 2 Quick Dial num
121. x only multiple Ring Delay setting Ring Pattern Ring Volume Index 1 2 Safety instructions Search Sequential Polling 00 Setup Date and Time Station ID fax header Socket EXT socket external telephone 1 9 TAD answering machine Speaker Phone Speed Dial CHANGING aiin 7 2 dialling As storing TAD telephone answering device external connecting Receive Mode TAD MESSAGE Temporary Cover Page Text entering i special characters Toll Saver Tone signals on Pulse line Troubleshooting ceee error messages on LCD AREE EET 13 1 13 3 if you are having difficulty incoming calls 13 7 phone line difficulties 13 6 printing or receiving faxes sending faxes Turning TX Lock User Settings List oo 10 2 Volume setting beeper ring speaker ou eeeeeeeeeeeeeeeeeeeees 4 4 1 3 gt Index Accessory List Description Model Name PC 75 Print Cartridge 1 set per box 1 re fill for use in PC 75 Print Cartridge 2 re fills for use in PC 75 Print Cartridge 4 re fills for use in PC 75 Print Cartridge PC 71RF PC 72RF PC 74RF For optimum print quality and product performance within published specifications use only the correct Brother replacement ribbon dn Suey g suy no u ym oUTYoRUT ay SAI 0 Q 6 SSA

Brother FAX-T104

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