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Brother MFC-8840D 5-in-1 Monochrome Laser Multi-Function Center plus duplex unit

1. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 33 3 gt Hold down the lock lever on the right and pull the toner cartridge out of the drum unit See Replacing the toner cartridge on page 12 27 Lock Lever A Discard the used drum unit according to local regulations keeping it separate from domestic waste Be sure to seal the drum unit tightly so toner powder does not spill out of the unit If you have questions call your local waste disposal office 4 Waitto unpack the new drum unit until immediately before installing it Place the old drum unit into the plastic bag and discard it according to local regulations 5 Reinstall the toner cartridge into the new drum unit See Replacing the toner cartridge on page 12 27 6 Reinstall the new drum unit keeping the front cover open Press Clear Back 8 Press 1 and when the LCD shows Replace Drum Accepted and close the front cover A 1 Yes v 2 No Select AV amp Set Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water 12 34 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the drum life You can see the percentage of the drum s life that remains available 1 Press Menu 2 0 2 20 Miscellaneous 2 For five seconds the LCD shows 2 Drum Life the available percentage of drum Remaining 100 life A Even if the remaining drum life is 0 you may continue to use the dr
2. To prevent injuries be careful not to put your fingers in the area shown in the illustration When you move the MFC grasp the side handholds that are under the scanner Do NOT carry the MFC by holding it at the bottom Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket Never install telephone wiring during a lightning storm Never install a telephone socket in a wet location Install equipment with a power cord near a socket outlet that is easily accessible Do not use a telephone in the vicinity of gas leak to report leak Do not use this product near appliances that use water in a wet basement or near a swimming pool Caution Lightning and power surges can damage this product There may be a remote risk of electric shock from lightning We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm Choosing a location Place your MFC on a flat stable surface that is free of vibration and shocks such as a desk Put the MFC near a telephone socket and a standard grounded power outlet Choose a location where the temperature remains between 10 and 32 5 C Caution E Avoid placing your MFC in a high traffic area m Do not place nea
3. ccccceseeeceeeeeeseeseeeeneeeeees 8 6 Changing your Fax Forwarding number 05 8 6 Xi Printing reports i secs depesnecdnsneencennentsuswersnsecnresvenpesacedcaesdecevenesl 9 1 MFC settings And Activity ccccccecessssseeeeseseeeseeneeeeeens 9 1 Customizing the Transmission Verification Report 9 1 Setting the Journal Period ccccceesseeeeeteeeeeeeeees 9 2 PO TIMEIMNG PE DOM S oor E 9 3 TO print a FOPOMt eee eeeeceseeceseeeeeeeeeseeeeneeeenens 9 3 Making CODICES sccsssesbdcscoccssimenscchocusvenciccucessauoiciewenvescuucencannce 10 1 Using the MFC as a copier ccceeceeeeceneeeeeeeeeeeneeeeeees 10 1 Enter Copy MOdE cccccssecececesseeeeseeseeeeesnaeeeesaeees 10 1 Temporary copy settings cccececceeeeeseeeeeeeeeaes 10 2 Making a single copy from the ADF ccceeee 10 3 Making multiple copies from the ADF 006 10 3 Single or multiple copies using the scanner glass 10 4 Out of Memory message ccccseeeeeeeeeeaeeeeeeeeeeeaes 10 5 Using the Copy keys Temporary Settings 600 10 6 Enlarge REdUCE sicsedancenccstantrcsenidesccassundebedantntdecenonedans 10 7 Quality type of document cceceeeeseeeeseeeeeeeeaes 10 9 Sorting copies using the ADF cccccsseceesseeeeeees 10 9 COn AS ae E E E 10 10 TA CG a e E E 10 11 US LEXA IA Tissen 10 12 DUPIE N IA T CODY acecccasmdececansdacec
4. gt Q Access the menu Go to the next menu level Accept an option Clearback Exit the menu by pressing Q repeatedly Go back to the previous menu level Clear Back Menu Scroll through the current gt Q Q lt gt menu level Go back to the previous menu level Go forward to the next menu level Exit the menu Stop Exit You can access the menu mode by pressing Menu When you enter the menu the LCD scrolls Press 1 for General Setup menu General Setup OR eFax Press 2 for Fax menu aC ODY OR Printer a Press 3 for Copy menu OR Press 4 for Printer menu Printer OR Print Reports Press 5 for Print Reports menu es OR Initial Setup Z M Press 6 for LAN menu Only if the optional LAN board NC 9100h is installed OR Press 0 for Initial Setup menu OR You can scroll more quickly through each menu level by pressing the arrow for the direction you want lt gt or a Then set an option by pressing Set when that option appears on the LCD ON SCREEN PROGRAMMING 3 2 The LCD will then show the next menu level Press or amp to scroll to your next menu selection Press Set When you finish setting an option the LCD shows Accepted A Use to scroll backward if you passed your choices or want to save keystrokes The current setting is always the option with 3 3 ON SCREEN PROGRAMMING Menu To access the me
5. Aq pamoT O su31p apod ssad0Vy JOWN INO 13703 JIPPI sIamsue DAI INOA UUM Z QU0 yono SUISN SUTYORU XVJ JO Iud L WO Joquinu xez InoA Pq L apo ss 2 y zJow y Buisn lt Fold Fold gt 0 6 SSg NOILVYAdG SLOWSY LIXG ssaid AjuQ xeq Z ssaid aL xeq ssaid AYL EUA 40f uay 86 SS JOIN 3A393H FONVHD s gess u ON Sdaaq J10S sasessoul xey daaq sug 1 26 S8eld SNLVLS ONIAIZOAY MOSH REMOTE RETRIEVAL ACCESS CARD R 1 Changing Remote Access Code When you are at the machine 1 Press Menu 2 5 3 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop Exit Remote Commands CHANGE Fax FORWARDING SETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forwarding press 2 Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded followed by Turn Fax Storage On press 6 Turn Fax Storage Off press 7 RETRIEVE A FAX Press 96 thento Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 At your side This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries UK IRE SAF PAN N
6. 8 Tray Use Tray 1 Only Select the tray that Fax Tray 2 Only will be used for Auto faxing For MFC 8840D with the optional paper tray 2 Menu Descriptions Page Selections 1 General 7 Tray Use Tray l1 Only Select the tray that Setup Copy Tray 2 Only will be used for MP Only copying Auto 8 Tray Use Tray 1 Only Select the tray that Fax Tray 2 Only will be used for Auto faxing A The factory settings are shown in Bold with x 3 17 ON SCREEN PROGRAMMING Getting started Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send If there is a power failure you may have to reset the date and time All other settings will not be affected 1 Press Menu 0 2 02 Date Time Enter the last two digits of the year Press Set Year 20XX Enter two digits for the month Press Set For example enter 09 for September or 10 for October Enter two digits for the day Press Set For example enter 06 for 6th Enter the time in 24 Hour format Press Set For example enter 15 25 for 3 25 P M Press Stop Exit The LCD now shows the date and time whenever the MFC is in Standby mode GETTING STARTED 4 1 Setting the Station ID You should store your name or company name and fax number and telephone number to be printed on all fax pages that you send It is important that you enter the fax
7. cccceeeeseeees 6 9 Dual ACCOSS visccsscsenssewnmesenssianeiedesseicanesecudeaweenscicseenreccees 6 10 Real Time TranSmMisSsin cccccssecsseceeseeeeeeneeeees 6 11 Checking job Status cccceeecceseeeeeeeeseseeeeseeeeeeeens 6 12 Cancelling a job while scanning the documert 6 12 Cancelling a scheduled jOD cececeeeeeeeeneneeeees 6 13 Advanced Sending operations ccccsseeeseeeeeeeeeeneeens 6 14 Composing the electronic Cover Page 006 6 14 Composing your OWN COMMeNS seceeee seers 6 15 Cover page for the next fax ONnly ccceeeeeeees 6 15 Send a cover page for all faxes csecceeeeeeees 6 16 Using a printed cover PaGe cssseceseeeeeeeeeeeeeeeeeees 6 17 PO AOG AS NG ee O 6 17 Overseas MOde cccsssscecceesseceeceeeeeeceseseeeesaseneeees 6 19 DE EEA Ir A P A E E AT E 6 20 Delayed Batch Transmission ccccseeeeseeeeeneeees 6 21 Setup for Polled Transmit Standard 008 6 21 Setup for Polled Transmit with Secure Code 6 22 Memory SOCUIINY sir ccccecencdaceatescacemtocdiasoncdensidatedqesteacs 6 23 Setting Up the password ccccsseeeeeeeeeaeeeeeeeeees 6 24 Turning Memory Security ON s eceeeeeeeeeeeeees 6 24 Turning Memory Security Off c ccsseceeesseeeeeeeees 6 24 Auto Dial numbers and dialling Options ccccessseeeees 7 1 Stor
8. 5 4 11 Sleep TIME veraneio 4 11 Entering text cccceeesseeeees 4 3 Envelopes sasniaineaietessceeaine 2 3 Error messages on LCD 12 1 Check Paper 06 12 1 Comm Error 00008 12 2 Not Registered 12 3 Out of Memory 12 3 while scanning a document EEP EE EAE 10 5 Extension telephone using EE E EE E T 5 8 Extension Telephones 1 18 External telephone 1 14 Fax codes Remote Access Code 8 3 Remote Activation Code A ATE AE E ate 5 8 Remote Deactivation Code EE PE O EEE E E PEA ERE TA 5 8 Fax Detect cccceceeeeees 5 4 Fax Forwarding changing remotely 8 5 8 6 l 2 INDEX Fax Storage cccccsseeeeeees 8 2 printing from cceeeees 5 7 turning ON sanaan 8 2 Fax stand alone receiving sccceeeeeseeeeeeees 5 1 difficulty aonana 12 12 duplex printing 5 13 forwarding ccsseceee eee 8 5 reducing to fit on paper ee eee eee 5 5 retrieving from a remote site EE E EEEE ETE E E 8 6 ring delay setting 5 2 sending at end of conversation EE E EA 6 6 automatic transmission otai N aN 6 6 cancelling from memory P E EA 6 13 COMMUASE resigna 6 8 delayed ccccceeeeeee 6 20 MOM ADE ternis 6 1 from memory dual access PEERAA T 6 10 from scanner glass 6 3 legal size from scanner glass ad ated EE E beencettecks 6 5 manual transmission 6 5 OVGIS
9. In Fax mode only Continued inemot Code 5 Auto Reduction 6 Memory Receive 7 Print Density olling RX Standard OR O0 C00 ae gt gt a to select On 51 51 Off 8 P j Secure Timer 9 Duplex MFC 8840D Stop Exit exit Menu Descriptions Selections 3 Fax Detect On Off Receives fax messages without pressing the Start key You can answer all calls at an extension or external phone and use codes to turn the MFC on or off You can personalize these codes Automatically stores any incoming faxes in its memory if it runs out of paper Makes printouts darker or lighter Sets up your MFC to poll another fax machine Receives faxes printed on both sides of the paper A The factory settings are shown in Bold with x 3 7 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer OR 9 09 09 mA A D to select to select Main Menu Menu Descriptions Selections 2 Fax 2 Setup Send 1 Contrast Changes the Continued In Fax mode lightness or darkness only of faxes you send 2 Fax Standard Sets the default Resolution Fine resolution for e Fine outgoing faxes Stop Exit Photo 3 Delayed Set the time of day in Fax 24 hour format that the delayed faxes will be sent 4 Batch TX Combines delayed faxes to the same fax number at the same time of day into one transmission
10. When you choose Secure anyone who polls the machine must enter the polling secure code 1 Q A WH If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Press Menu 2 2 6 Press lt or to select Secure Press Set Enter a four digit number Press Set Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you finished selecting settings and go to Step 6 Press Start The MFC starts scanning the document If you placed the document in the ADF wait for the fax to be polled OR If you placed it on the scanner glass go to Step 8 SETUP SEND 6 22 8 Tosenda single page press 2 or press Start again wait for the fax to be polled OR To send more than one page press 1 and go to Step 9 9 Place next page on the scanner glass Press Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page A You can use Secure Polling only with another Brother fax machine Memory Security Memory Security lets you prevent unauthorized access to the MFC You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn Memory Security On so they won t be lost If Fax Storage is On before you turn Memory Security On then Fax Forwarding and Remote Retrie
11. other party If it is not illuminated in green press Fax 2 Press Menu 2 1 8 Zi eecup Receive 3 Press lt or to select Sa PO SLO RA A Standard secure v Secure Press Set 4 Entera four digit secure code This is the same as the security code of the fax machine you are polling 5 Press Set 6 Enter the fax number you are polling Press Start Setup Delayed Polling Receive You can set the MFC to begin Polling Receive at a later time 1 2 3 NO OQ A If it is not illuminated in green press Fax Press Menu 2 1 8 21 Setup Receive Press lt or to select rae Ae A Standard Timer Vv Secure Press Set The screen prompts you to enter the time you want to begin polling Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Set The screen prompts you to enter the fax number you are polling and then to press Start The MFC makes the polling call at the time you entered A You can set up only one Delayed Polling 5 11 SETUP RECEIVE Sequential Polling The MFC can request documents from several fax units in a single operation You just specify several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 2 3 4 6 If it is not illuminated in green press Z Fax Press Menu 2 1 8 Press or to choose Standard Secure or Timer Press Set when the screen displays the setting you want If
12. Usually these are the first two lines and last two lines leaves 62 the screen but do not appear printable lines Adjust the top and bottom margins in your document to when I print them allow for this Scanning Difficulties TWAIN errors appear while Make sure the Brother TWAIN driver is selected as the primary source scanning In PaperPort click Scan in the File menu and select the Brother TWAIN driver Software Difficulties Cannot install software or Run the MFL Pro Suite Repair and Install program on the CD ROM print This program will repair and reinstall the software Cannot perform 2in1or4in1 Check that the paper size setting in the application and in the printer printing driver are the same Cannot print when using Try to reduce the print resolution Adobe Illustrator When using ATM fonts some If you are using Windows 98 98SE Me select Printer Settings from characters are missing or the Start menu Select the properties of the Brother MFC 8440 or some characters are printedin MFC 8840D USB Printer Click Spool Setting on the Details tab their place Select RAW from Spool Data Format 12 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Unable to write to LPT1 or Make sure the MFC is on plugged into the AC power outlet and LPT1 already in use Error turned the power switch on and that it is connected directly to the Message ap
13. 5 Real Time You can send a fax TX without using the Next Fax Only Memory 6 Polled TX Standard Sets up the Secure document on your MFC to be retrieved by another fax machine 7 Coverpg Next Fax Only Automatically senda Setup On Cover Page you Off have programmed Print Sample A The factory settings are shown in Bold with x ON SCREEN PROGRAMMING 3 8 Press the Menu numbers ex Press 1 1 for Mode Timer OR yp p gt Cp 9 009 09 A C to select to select to accept exit Main Menu Menu Descriptions Page Selections 2 Fax 2 Setup Send 8 Coverpage a You can set up your Stop Exit Menu 7O Continued In Fax mode Note own comments for only the fax Cover Page Continued 9 0verseas Adjusts for overseas Mode transmissions which can sometimes cause problems 0 Glass Fax A4 Letter x Adjusts the scan Size area of the scanner glass to the size of the document 3 Set 1 0ne Touch Stores One Touch Quick Dial Dial Dial numbers so you can dial by pressing one key and Start 2 Speed Dial Stores Speed Dial numbers so you can dial by pressing only a few keys and 3 Setup Sets up a Group Groups number for Broadcasting 4 Report 1 XMIT Report Initial setup for Setting On Image Transmission Of Verification Report rer mage and Journal Report 2 Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 5
14. Lets you select the copy quality for your type of document Tray Select You can select which tray you would like to use for the next copy Sort Lets you sort multiple copies using the ADF N in 1 For MFC 8440 N in 1 lets you copy 2 or 4 pages onto one page Duplex N in 1 For MFC 8840D You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone Stop Exit Stop Exit Stops a fax copy and scan operation or exits from the menu Start Q Start Lets you start sending faxes making copies or scanning INTRODUCTION 1 9 Status LED indications The Status LED Light Emitting Diode will flash and change color depending on the MFC status c j The LED indications shown in the table below are used in the illustrations in this chapter LED status LED is on Green el A O LED is blinking Yellow MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep mode or Power save mode Warming Up The MFC is warming up for printing The MFC is ready to print Receiving Data The MFC is either receiving data from the O computer processing data in memory or Yellow printing data Data Rema
15. Single copy 1 2 3 Press j Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass Press Start Sorting multiple copies Using the ADF 1 2 Q A Press j Copy to illuminate it in green Place the document face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Sort Sort Ff icon appears on the LCD Press Start Table of Contents MtroduUCtiON sas cece eamanieeeeenaocaanenccenoneeenactene 1 1 Usmo MIS GUJE eee eee e eee eee 1 1 Finding information cccceeeceeeeeeeceeeeeeeeeeeeseeeeensaaees 1 1 Symbols used in this Guide ceceeeeeseeeeeeeeeeen ees 1 1 MFC part names and operations cccceeeeeeeeeees 1 2 Control panel OvervieW ccccsseececceeeeeececeeeseeeeseeeeeeeanees 1 5 Status LED indications ccccseccceeeseseeeeeeeeeeeeens 1 10 About fax machines cccccsseecceeeceaeeceaeeecaneesaueesaaees 1 12 Fax tones and handshake sscceceeeeeseeeeeeeeeees 1 12 ECM Error Correction Mode c cccsseseeeeseeeeeeee 1 13 Connecting the MFC cccccccssseeceeseseseeeeeeesseneeeeeeeeaes 1 14 Connecting an external telephone c000c00e 1 14 Connecting an external telephone answering device TAD ceee 1 15 S710 01AT O lt re 1 15 COMME CONS sersan a NT 1 16 Recording outgoing message OGM on an
16. TANS c 3 1 Print Al Ca EE E 10 1 difficulty ceeceeeeee ees 12 12 fax from Memory 06 5 7 improving the print quality PEA ie Lie Mead AE E 12 17 VANS eset teelds eee decedasece 12 6 FESOIUTION siniese S 5 specifications 068 S 5 Print media ceceeeeee ee 2 1 Quality key copying 10 6 Receive mode External TAD ceases 5 1 RACOMY crores 5 1 AKT Sl E 5 1 WANUAL ais Atcccutiae neces eaeta 5 1 Redial Pause 1 7 6 9 Reducing of0 6 10 7 INCOMIg faxes cece 5 5 Remote Retrieval 8 4 access COE 006 8 3 8 4 INDEX I 3 COMMANAS 00c00eeeeees 8 5 getting your faxes 8 6 PICDOMS pi a n 9 1 Transmission Verification T A EA E T 9 1 Resolution fax standard Fine superFine PNOO biitin as S 3 8 da eee eterno a S 5 SCAN see S 4 setting for next fax 6 9 Ring Delay setting 5 2 Safety Instructions iii 11 3 Scanner Lamp 065 4 11 Scanner Lock 066 12 21 Search for stored numbers ee ee eee eee eee 7 7 Setup Date and Time 4 1 Station ID fax header 4 2 Shipping the machine 12 21 Sockets EXT socket external telephone 1 14 TAD answering machine PESEE ETET IR accents 1 15 Speed Dial 0cccceeeees 1 5 diallihg sarrin 7 8 SONNO erraia 7 1 TAD Telephone Answering Device ex
17. in Software User s Guide on the CD ROM 1 Load paper in the Paper Tray or Multi purpose Tray 2 Setthe Paper Adjustment Lever for Duplex Printing in the back of the MFC to match your paper size LTR LGL A4 3 Your MFC is now ready to print two sided pages PAPER 2 11 i On screen programming User friendly programming Your MFC is designed to be easy to use with LCD on screen programming using the navigation keys User friendly programming helps you take full advantage of all the menu selections your MFC has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your MFC All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program your MFC without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 4 A You can program your MFC by pressing Menu followed by the menu numbers For example to set Fax Resolution to Fine Press Menu 2 2 2 and or to select Fine Press Set Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings Such as Contrast Overseas Mode and so on will be lost You may also have to reset the date and time 3 1 ON SCREEN PROGRAMMING Navigation keys
18. it drops into power save mode in approx 10 minutes automatically In the Power Save Mode you cannot use the fax detect function or remote activation The MFC will not display the date and time in this condition 1 Press Menu 1 6 3 16 Ecology 2 Press or to select on or A ae 3 Press Set when the screen displays your selection 4 Press Stop Exit 4 12 GETTING STARTED Setting the Tray Use for Copy mode A If your MFC is a MFC 8440 without the optional tray 2 you can skip this setting MFC 8440 The default setting of Auto allows your MFC to choose the optional Tray 2 when paper is out in Tray 1 or when the size of the document will fit best on the paper in Tray 2 1 Press Menu 1 7 1y tray Use Copy 2 Press or to select A ae Tray l Only Tray 2 Only or Vv Gs AUTO 3 Press Set 4 Press Stop Exit MFC 8840D The default setting of Auto allows your MFC to choose the optional Tray 2 or the MP tray when paper is out in Tray 1 or and when the size of the document will fit best on the paper in Tray 2 Press Menu 1 7 I7 Tray Use Copy 2 Press lt gt or to select A Tray 1 Only MP Only Tray l Only MP Only or v Rass Auto OR If you have the optional paper tray 17 Tray Use Copy Press or to select A Tray l Only Tray Only Tray 2 Only rg ee ee a One 3 Press Set 4 Press Stop Exit A 1 Copies will automatically be printed
19. messages 5 Setup Relay 1 Rly On Relays a document Broadcast Off to another fax machine 2 Relay RelayXx Registers the Domain Domain name 3 Relay On Prints the Relay Report Off Broadcast Report A The factory settings are shown in Bold with x 3 15 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer OR A FOD CO SO lt gt lt gt to to select to select exit Main Menu Menu Descriptions Page Selections 6 LAN 6 Setup Misc 1 Netware On Select On to use the option Off MFC on a Netware Continued network Lets you specify the frame type 3 AppleTalk On Select On to use the Off MFC on a Macintosh network 4 DLC LLC On Select On to use the off MFC ona DLC LLC Se network Network User s 5 Net On Select On to use the Guide BIOS IP Off MFC on a Net on the BIOS IP network CD ROM 6 Ethernet Selects Ethernet link mode 7 Time Zone GMT XX XX Sets the time zone for your country 1 Color PDF Selects the file type JPEG 2 B W PDF TIFF A The factory settings are shown in Bold with x 2 Net Frame 7 Scan to E Mail ON SCREEN PROGRAMMING 3 16 A If you have the optional paper tray the LCD displays these options Menu 1 7 Menu 1 8 For MFC 8440 with the optional paper tray 2 Main Menu Menu Descriptions Selections 1 General 7 Tray Use Tray l Select the tray that Setup Copy Tray 2 will be used for Auto copying
20. use the Temporary Copy keys Enlarge Reduce Contrast l Temporary Copy keys O a Duplex Sort Nin 1 O G Se ey ee Ee ae _t You can use different combinations The large LCD shows your current Copy mode settings Enlg Red 100 Quality Auto Duplex N in 1 Contrast LILIBLUILI Tray gt 1 LTR PressaV or Start M 01 Example of Copy mode LCD 10 6 MAKING COPIES Enlarge Reduce You can select the following enlargement or reduction ratios Auto sets the MFC to calculate the reduction ratio that fits the size of your paper Custom allows you to enter a ratio from 25 to 400 Press Enlarge Reduce 100 104 EXE LTR Enlarge Reduce 141 A5 gt A4 l 70 A4 gt Ad 78 LGL LTR 83 LGL 44 85 LTR EXE 91 Full Page 94 A4 gt LTR 97 LTR gt A4 yr _ A Auto appears only when you place the document in the ADF 7 Press 25 Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Enlarge Reduce Enlg Red 1003 Ouality sAuto 4 Press Enlarge Reduce or 9 ee Tray gt 1 A4 01 MAKING COPIES 10 7 5 Press or to select the enlargement or reduction ratio you want Press Set OR You can select Custom and press Set Use the
21. Facsimile Machine Type Group 3 Model Name MFC 8440 MFC 8840D are in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety EN60950 2000 EMC EN55022 1998 Class B EN55024 1998 Al 2001 EN61000 3 2 2000 EN61000 3 3 1995 Year in which CE marking was first affixed 2004 Issued by Brother Industries Ltd Date 2nd February 2004 Place Nagoya Japan Signature Takashi Maeda Manager Quality Management Group Quality Management Dept Information amp Document Company Safety precautions To use the MFC safely Save these instructions for later reference Ay WARNING There are high voltage Do not handle the plug with wet electrodes inside the machine hands Doing this might cause Before you clean the MFC or an electrical shock clear a paper jam make sure you have unplugged the power cord from the power outlet After you use the MFC some internal parts are extremely HOT To prevent injuries be careful not to put your fingers in the area shown in the illustration To prevent injuries be careful To prevent injuries be careful not to put your hands on the not to put your fingers in the edge of the MFC under the area shown in the illustration document cover
22. Press or to select A P 0 Sec 30 Secs 1 Min 2 Mins v 1 Min 5 Mins or Oft 3 Press Set 4 6 GETTING STARTED Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using For MFC 8440 Press Menu 1 2 12 Paper Type OR A Plain l THLCk If you have the optional paper tray v Thicker press Menu 1 2 1 to set the paper type for Tray 1 or Menu 1 2 2 to set the paper type for Tray 2 1 Tray 1 l 2 Tray 2 Plain Thick Thicker or Transparency 3 Press Set 4 Press Stop Exit 12 Paper Type For MFC 8840D Press Menu 1 2 1 to set the 12 Paper Type paper type forMP Tray 1 MP Tray OR 2 Tray 1 3 Tray 2 Press Menu 1 2 2 to set the paper type for Tray 1 OR If you have the optional paper tray press Menu 1 2 3 to set the paper type for Tray 2 2 Press or to select Thin 12 Paper Type Plain Thick Thicker or 1 MP Tray Transparency A Plain 3 p Set v Thick eo ee 4 Press Stop Exit A You can select Transparency for Tray 1 and Tray 2 only when 44 Letter or Legal is selected in Menu 1 3 GETTING STARTED 4 7 Setting the Paper Size You can use eight sizes of paper for printing copies A4 letter legal executive A5 A6 B5 and B6 and three sizes of paper for printing faxes A4 letter and legal When you change the size of paper in the MFC you will need to change the setting for Paper Si
23. Press Menu 2 1 4 a Recae 3 Press lt or to select on or r i is Code Off v off Press Set 4 if you want to enter a new Remote Activation Code Press Set 5 if you want to enter a new Deactivation Code Press Set 6 Press Stop Exit 5 9 SETUP RECEIVE Polling Polling is the process of retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call A Some fax machines do not respond to the Polling feature Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setup for Polling Receive Standard Polling Receive is when you call another fax machine to receive a fax from it If it is not illuminated in green press Z Fax 2 Press Menu 2 1 8 3 Press lt gt or to select Standard Press Set 4 Enter the fax number you are polling Press Start SETUP RECEIVE 5 10 Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the
24. Press Set For example NEW CLIENTS Press Stop Exit You can print a list of all One Touch and Speed Dial numbers See Printing reports on page 9 3 Group numbers will be marked in the column of GROUP AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 6 Dialling options e When you dial using an auto dial number the LCD shows the name and fax number you ve stored Search You can search for names you have stored in the One Touch and Speed Dial memory See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 3 1 2 4 If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Press Search Speed Dial Press or 9 To search alphabetically through the names that are stored enter the first letter of the name you re looking for and press gt or ap OR Press lt gt or P To search for numbers numerically press lt gt or P When the LCD shows the name you want to call Press Start One Touch Dialling 1 If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Press the One Touch key of the location you want to call Press Start 7 7 AUTO DIAL NUMBERS AND DIALLING OPTIONS Speed Dialling If it is not illuminated in green press Z Fax Place the document face up in the ADF or face down on the scanner gl
25. Recycled paper and Transparency 2 Optional Plain paper Recycled paper and Transparency Lower tray Paper Multi N A 60 to 161 g m weights purpose tray Manual 60 to 161 g m N A feed tray Paper tray 60 to 105 g m Optional 60 to 105 g m Lower tray Manual Width 69 8 to 220 mm N A feed tray Height 116 to 406 4 mm Paper tray A4 Letter Legal B5 ISO B5 JIS Executive A5 A6 B6 ISO Optional A4 Letter Legal B5 ISO B5 JIS Executive A5 Lower Tray B6 ISO Paper Multi N A Width 69 8 to 220 mm sizes purpose Height 116 to 406 4 mm tray 1 Up to 3 envelopes 2 Up to 10 sheets A When printing transparencies remove each one from the face down output tray after it exits the MFC 2 4 PAPER How to load paper To load paper or other media in the paper tray Pull the paper tray completely out of the MFC R e o L z LEP O POD oO ea nO OSE 2 While pressing the paper guide release lever slide the adjusters to fit the paper size Check that the guides are firmly in the slots A For Legal size paper press the universal guide release button and pull out the back of the paper tray Universal Guide Release Button PAPER 2 5 3 Fan the stack of paper well to avoid paper jams and misfeeds 4 Put paper in the paper tray Check that the paper is flat in the tray below the maximum paper mark and that the paper guide is flush against the paper stack Up to
26. Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the MFC will automatically redial up to three times at five minutes intervals 6 9 SETUP SEND Dual Access You can dial a number and begin scanning the fax into memory even when the MFC is receiving sending or printing a fax from memory The LCD shows the new job number ef If you geta Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get a Out of Memory message while scanning a subsequent page you can press Start to send the pages scanned so far or press Stop Exit to cancel the operation If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Enter the fax number Press Start to send the fax The MFC starts scanning the first page and the LCD shows the job number XXX of the fax You can repeat Steps 1 to 3 for the next fax OR If you are using the scanner glass go to Step 4 To send a single page Flatbed Fax press 2 or press Start again Next Page The MFC starts sending the o acne document OR To send more t
27. Retrieval you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 8 2 Press Menu 2 5 4 25 Remote Fax Opt 2 Press Start 4 Print Document 3 After printing has finished press Stop Exit Setting the Print Density You can adjust print density making your printed pages darker or lighter If it is not illuminated in green press amp Fax 2 Press Menu 2 1 7 21 Setup Receive 3 Press to make the print darker TePprint Dems1 ty OR OOmoOo Press to make the print lighter Press Set 4 Press Stop Exit 5 7 SETUP RECEIVE Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone into the correct socket on the machine you can make your MFC take the call by using the Remote Activation Code When you press the Remote Activation Code 51 the MFC starts to receive a fax See Fax Detect on page 5 4 If the MFC answers a voice call and pseudo double rings for you to take over use the Deactivation Code 51 to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 5 3 If you answer a call and no one is on the line you should assume that you re receiving a manual fax m At an extension phone on a separate telephone wall socket phone socket press 51 wait for fax receiving tones chirps and then hang up E At an
28. The TAD must answer within four rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings A If you do not receive all your faxes reduce the Ring Delay setting on your external TAD INTRODUCTION 1 15 S Do not connect a TAD elsewhere on the same phone line Example for the U K _ DY Pie ml Connections 1 2 QUOA Q Plug the telephone line cord from the wall socket into the back of the MFC in the socket labelled LINE Plug the telephone line cord from your external TAD into the correct socket on the machine Make sure this cord is connected to the TAD at the TAD s telephone line socket and not its telephone socket Set your external TAD to one or two rings The MFC s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls Set the Receive Mode to External TAD See Choosing the Receive Mode on page 5 1 1 16 INTRODUCTION Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automa
29. Width Gray Scale Polling Types Contrast Control Resolution One Touch Dial Speed Dial Automatic Redial Auto Answer Communication Source Memory Transmission Out of Paper Reception ITU T Group 3 MH MR MMR JBIG 33600 2400 bps Automatic Fallback ADF Width 148 mm to 216 mm ADF Height 148 mm to 356 mm Scanner Width Max 212 mm Scanner Height Max 356 mm 208 mm 208 mm 64 levels Standard Secure Timer Sequential Automatic Light Dark manual setting e Horizontal 8 dot mm e Vertical e Standard 3 85 line mm e Fine Photo 7 7 line mm e Superfine 15 4 line mm 40 20 x 2 300 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings 0 1 2 3 4 or 5 rings Nordic countries only Public Switched Telephone Network Up to 600 500 2 pages Up to 600 500 2 pages 1 Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution JBIG code Specifications and printed materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution JBIG code Specifications and printed materials are subject to change without prior notice S 3 SPECIFICATIONS Scanner Color Monochrome Color Monochrome TWAIN Compliant Yes Windows 98 98SE Me 2000 Professional and Windows NT Workstation Version 4 0 Mac OS 8 6 9 2 Mac OS X 10 2 1 or greater WIA Compliant Yes Windows XP Resolu
30. enter a command The MFC will hang up if you wait longer than 30 seconds to enter a command The MFC will beep three times if you enter an invalid command 5 Press 90 to reset the MFC when you ve finished 6 Hang up REMOTE FAX OPTIONS 8 4 Remote commands Follow the commands below to access features when you are away from the MFC When you call the MFC and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command 95 Change the Fax Forwarding settings 1 OFF If you hear one long beep the change has 2 Fax Forwarding been accepted If you hear three short beeps you cannot change it because the conditions 4 Fax Forwarding number have not been met You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 8 6 Once you have registered the number Fax Forwarding will be set to On 6 Fax Storage ON You can turn Fax Storage to On or Off after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 8 6 3 Erase faxes from the If you hear one long beep you can erase fax memory messages from the memory 1 Fax You can check whether your MFC has received any faxes If it has you will hear one long beep If it hasn t you will hear three
31. from Tray 2 only if the Paper Size setting for Tray 2 is the same as Tray 1 2 When using the ADF copies will automatically be printed from Tray 2 if the Paper Size setting for Tray 2 is different than Tray 1 and this paper size is more suitable for the scanned original GETTING STARTED 4 13 Setting the Tray Use for Fax mode If your MFC doesn t have the optional tray 2 you can skip this setting The default setting of Auto allows your MFC to choose the optional Tray 2 if Tray 1 is out of paper or if incoming faxes will fit best on the paper in Tray 2 Press Menu 1 8 18 Tray Use Fax 2 Press lt gt or to select A a Tray l Only Tray 2 Only or v Pane Auto 3 Press Set 4 Press Stop Exit A If Auto Reduction is turned on incoming faxes will be printed from the tray that is set for Auto Reduction See Printing a reduced incoming fax Auto Reduction on page 5 5 Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker MFC 8440 Press Menu 1 7 on een ee Press Menu 1 8 fee sian If you have the optional tray 2 press Menu 1 9 2 Press j to increase the contrast Press to decrease the contrast Press Set 3 Press Stop Exit 4 14 GETTING STARTED Initial Setup depending on Your Country Setting Tone or Pulse dialling mode Except for the Nordic Countries Your machine comes set for Tone dialling service multi frequency If
32. front cover If the error message remains open and close the front cover again If the MFC cannot reset itself and return to the date and time prompt it will display Machine Error XX Then contact your Brother dealer for service Toner Empty Toner cartridge is not installed Reinstall the toner cartridge OR OR Toner is used up and printing is not possible Replace the toner cartridge with a new one See Replacing the toner cartridge on page 12 27 Toner Low If the LCD shows Toner Low you can still Order a new toner cartridge now print however the MFC is telling you that the toner will soon run out 12 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document jams Based upon where the document is jammed follow the appropriate set of instructions to remove it Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed 2 Lift the ADF cover 3 Pull the jammed document out to the right 4 Close the ADF cover 5 Press Stop Exit Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed Lift the document cover Pull the jammed document out to the right Close the document cover Press Stop Exit OR Take the ADF support out of the ADF unit 2 Pullthe jammed document out to the right 3 Press Stop Exit OR GN TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 5 Paper jams To clear
33. handset and dialling the number Wait to hear fax receiving tones before pressing Start The MFC does not answer Make sure the MFC is in the correct receiving mode for your setup when called See Basic sending operations on page 6 7 Check for a dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your MFC ask your telephone company to check the line 12 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Sending Faxes Poor sending quality Transmission Verification Report says RESULT NG or RESULT ERROR Vertical black lines when sending Try changing your resolution to Fine or S Fine Make a copy to check your MFC s scanner operation If copy quality is not good clean the scanner See Cleaning the scanner on page 12 24 There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get RESULT NG or on the Transmission Verification Report your MFC may be out of memory To gain extra memory you can turn off Fax Storage see Setting Fax Storage on page 8 2 print fax messages in memory see Polling on page 5 10 or cancel a Delayed Fax or Polling Job see Cancelling a job while scanning the document on page 6 12 If the problem continues ask the telephone company to check your phone line If the copy you made show
34. lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another wall socket phone socket just replace the handset and your MFC will do the rest Selecting of means you ll have to activate the MFC yourself by lifting the handset of an external or extension phone and then press Start on the MFC OR by pressing 51 if you are not at your MFC See Operation from extension telephones on page 5 8 A If this feature is set to On but your MFC doesn t connect a fax call when you lift a extension or external phone handset press the Remote Activation Code 51 If you send faxes from a computer on the same phone line and the MFC intercepts them set Fax Detect to Off If it is not illuminated in green press Z Fax 2 Press Menu 2 1 3 21 Setup Receive 3 Use or to select on or A 3 peer Off v Off Press Set 4 Press Stop Exit SETUP RECEIVE 5 4 Printing a reduced incoming fax Auto Reduction If you choose On the MFC automatically reduces an incoming fax to fit on one page of letter legal or A4 size paper regardless of the paper size of the document The MFC calculates the reduction ratio by using the page size of the document and your Paper Size setting Menu 1 3 If it is not illuminated in green press amp Fax 2 Press Menu 2 1 5 21 Setup Receive 3 Ifyou have the opt
35. mode Use this mode if you have an external answering machine on your phone line The TAD setting works only with an external answering machine Ring Delay and F T Ring Time do not work in this setting Use this mode when you are using a computer modem on the same line or if you don t receive many fax messages or with Distinctive Ring If you hear fax tones wait until the MFC takes over the call then hang up See Fax Detect on page 5 4 In Fax Tel mode you must set the Ring Delay and F T Ring Time A The MP tray is not available with Fax Receive 5 1 SETUP RECEIVE To select or change your Receive Mode 1 Press Menu 0 1 0i Receive Mode 2 Press or to select Fax A ares Only Fax Tel External TAD v Fxternal TAD Or Manual Press Set 3 Press Stop Exit A If you are changing the Receive Mode while in another operation the LCD will return to that operation Fax Only 01 03 2005 18 15 Fax Tel External TAD External TAD Dial amp Start Manual Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax only or Fax Tel mode If you have extension phones on the same line as the MFC or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Fax Detect on page 5 4 and Operation from extension telephones on page 5 8 If it is not illuminated in green press Z Fax 2 Press Menu 2 1 1 21 Setu
36. on the next page The default setting is Every 50 Faxes Press Menu 2 4 2 24 Report Setting 2 Journal Period 2 Press or amp to choose an a Bere 50 Faxes Interval v Every 6 Hours L AV amp Set Press Set peel If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit A If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory ae If you select Every 50 Faxes the MFC will print the Journal when the MFC has stored 50 jobs PRINTING REPORTS 9 2 Printing reports Five reports are available 1 Help List 2 Quick Dial 3 Journal 4 XMIT Verify 5 System Setup 6 Order Form To print a report Press Menu 5 Prints the Help List so you can see at a glance how to quickly program your MFC Lists names and numbers stored in the One Touch and Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive
37. operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 14 To protect your product against power surges we recommend the use of a power protection device Surge Protector 15 To reduce the risk of fire electric shock and injury to persons note the following Do not use this product near appliances that use water a swimming pool or in a wet basement Do not use the MFC s telephone during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Use only the power cord indicated in this manual IMPORTANT INFORMATION 11 4 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Copyright 2004 Brother Industries Ltd All rights reserved Windows Microsoft and Windows NT are registered trademarks of Microsoft in the U S and other countries Macintosh QuickDraw iMac and iBook are trademarks or registere
38. or to select a new setting Press Set Press Start If you are using the ADF the MFC scans the originals and prints the copies OR If you are using the scanner glass Flatbed Copy the MFC scans the page Place Next Page the next original on the scanner glass 8 Select 1and press Set or press 1 to copy next page Repeat Step 7 and 8 for each page of the layout 10 14 MAKING COPIES 70 After all the pages of the document have been scanned select 2 and press Set or press 2 to print the copies E FP means Portrait and L means Landscape mM You can also combine the N in 1 and Duplex operations See Duplex 2 in 1 and Duplex 4 in 1 For MFC 8840D on page 10 18 E For2 in 1 P 2 in 1 L 4 in 1 P or 4 in 1 L you can not use the Enlarge Reduce setting Poster You can make a poster i size copy of a gt photograph You must use the scanner glass rd 1 x Place the Original face down on the scanner glass 2 Press Duplex N in 1 and lt or to select Poster Press Set 3 Press Start The MFC starts scanning the original and prints the pages for the poster A For Poster copies you cannot make more than one copy or use the Enlarge Reduce setting MAKING COPIES 10 15 Duplex 1 in 1 For MFC 8840D Make a double sided copy from a single sided document Ue gt Ly 7 Press Copy to illuminate it in green Place the document face up in the ADF o
39. or PC data or makes a copy The factory setting is 05 minutes While the MFC is in sleep mode you will see Sleep on the LCD If you try to print or copy in sleep mode there will be a short delay while the fuser warms up to working temperature Press Menu 1 6 2 2 Use the dial pad to enter the length of time the MFC is idle before it goes into sleep mode 00 to 99 3 Press Set 4 Press Stop Exit aa WE f you want to turn sleep mode off press Secure and Job Cancel simultaneously in Step 2 E If the MFC is in Sleep Mode when you change the Sleep Time the new setting will take effect the next time the MFC copies or prints is restarted Turning off the Scanner Lamp The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp You can turn off the scanner lamp manually if you wish by pressing the and keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Turning off the scanner lamp will also reduce the power consumption A Please note that turning the lamp off regularly will reduce the lamp s life Some people prefer to turn the lamp off as they leave the office or late at night at home This is not necessary for normal day to day use GETTING STARTED 4 11 Power Save Setting Power Save mode reduces power consumption If Power Save Mode is switched On when the MFC is idle and the scanner lamp is turned off
40. short beeps 1 External TAD If you hear one long beep you can change 2 Fax Tel the Receive Mode 3 Fax Only After a long beep you can exit Remote Retrieval 8 5 REMOTE FAX OPTIONS Retrieving fax messages 1 2 e 5 Dial your fax number When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages As soon as you hear two short beeps use the dial pad to press 962 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits You cannot use and as dial numbers However press if you want to store a pause Hang up after you hear your MFC beep Your MFC will call the other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 2 ef 5 Dial your fax number When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 954 Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits You cannot use and as di
41. stay in Secure Mode until the registered password is entered SETUP SEND 6 24 i Auto Dial numbers and dialling options Storing numbers for easy dialling You can set up your MFC to do three types of easy dialling One Touch Speed Dial and Groups for Broadcasting faxes A If you lose electrical power the auto dial numbers that are in the memory will not be lost Storing One Touch Dial numbers Your MFC has 20 One Touch keys where you OTOOTO can store 40 fax or phone numbers for aa A automatic dialling To access numbers 21 to 40 PERAD hold down Shift as you press the One Touch PEE ae E E key When you press a One Touch key the LCD shows the name if you stored it or the number See One Touch Dialling on page 7 7 One Touch keys are the 20 keys numbers 01 40 located on the left side of the control panel 7 Press Menu 2 3 1 cee One 2 Press the One Touch key where LsQne Touch Dial you want to store a number ee If you have not installed the optional LAN board NC 9100h go to Step 4 OR If you have installed optional LAN board NC 9100h the MFC will ask you if the One Touch key is for a fax telephone number or an e mail address Go to Step 3 3 Press lt gt or to select 23 Set Quick Dial Fax Tel 007 Press Set A Fax Tel Vv E Address Select AW amp Set 7 1 AUTO DIAL NUMBERS AND DIALLING OPTIONS 4 Enter a number up to 20 digits Press Set E If you want to enter a
42. telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch Speed Dial numbers that are stored as a Speed Dial number for Broadcasting Help list A printout of the complete Menu that you can use to program your MFC when you do not have the User s Guide with you Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The preprogrammed time period between automatically printed Journal Reports You can print Journal on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and shows the date and time when the MFC is idle Manual fax When you lift the handset of your external telephone or press Tel R so you can hear the receiving fax machine answer before you press Start to begin transmission Menu mode Programming mode for changing your MFC s settings MFL Pro Suite Turns your MFC into a printer and a scanner and enables PC faxing using the MFC OCR optical character recognition The bundled ScanSoft OmniPage software application converts an image of text to text you can edit One Touch Keys on the MFC control panel w
43. the drum unit or toner You must wait 20 minutes for it to Wait for a cartridge is too hot The MFC will pause its cool while current print job and go in to cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the MFC shows Cooling Down and Wait for a while Cover Open The front cover was not completely closed Close the front cover for the drum Pls Close unit Cover Disconnected The other party or other party s fax machine Try to transmit or receive again terminated the call DX Lever The paper adjustment lever for duplex Set the duplex lever to the correct EFrOr printing is not correctly set for the paper size position See To use Automatic Duplexing for fax copy and print operations For MFC 8840D on page 2 11 The face up output tray is open Please close the face up output tray Fuser Open The fuser cover is open Please close the jam clear cover See Paper jams on page 12 6 Machine Error MFC has a mechanical problem Call Brother or your dealer for XX service No DX Tray You tried to make duplex printing with duplex Install the duplex tray correctly cover open See Paper is jammed in the duplex tray For MFC 8840D on page 12 10 No The number you dialled does not answer oris Verify the number and try again Response Busy busy 12 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Not Yo
44. to replace the drum unit for a while However if there is a noticeable deterioration in the output print quality even before Change Drum Soon appears then the drum unit should be replaced You should clean the MFC when you replace the drum unit See Cleaning the drum unit on page 12 26 Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water A The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum Ay WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So please be careful 12 32 TROUBLESHOOTING AND ROUTINE MAINTENANCE Follow these steps to replace the drum unit Press the cover release button and then open the front cover 2 Remove the old drum unit and toner cartridge assembly Place iton a drop cloth or disposable paper to avoid scattering toner Caution To prevent damage to the printer from static electricity do not touch the electrodes shown below
45. you have Pulse dialling service rotary you need to change the dialling mode 1 Press Menu 0 4 04 Tone Pulse 2 Press amp or io select A Tone Pulse Or Tone v Pulse Press Set 3 Press Stop Exit GETTING STARTED 4 15 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC You can choose the mode that best suits your needs Fax Only automatic receive Fax Tel fax and telephone with an external or extension telephone External TAD with an external answering machine Manual manual receive with an external or extension telephone or with Distinctive Ring The MFC automatically answers every call as a fax The MFC controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring pseudo double ring for you to pick up the call The external answering machine TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed You control the phone line and must answer every call yourself For dedicated fax lines Use this mode if you expect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall socket phone socket on the same line You cannot use the telephone company s Voice Mail in this
46. you selected Standard go to Step 5 m Ifyou selected Secure enter a four digit number and press Set and then go to Step 5 m Ifyou selected Timer enter the time in 24 hour format you want to begin polling and press Set and then go to Step 5 Specify the destination fax machines up to 390 which you wish to poll by using Speed Dial Search a Group see Setting up Groups for Broadcasting on page 7 5 or the dial pad You must press Set between each location Press Start The MFC polls each number or group in turn for a document A Press Stop Exit while the MFC is dialling to cancel the polling process To cancel all sequential polling receive jobs press Menu 2 6 See Cancelling a scheduled job on page 6 13 SETUP RECEIVE 5 12 Setting Duplex printing for Fax mode For MFC 8840D If you set Duplex to On for fax receive the MFC prints received faxes on both sides of the paper You can use three sizes of paper for this function letter legal and A4 if it is not illuminated in green press Fax 2 Press Menu 2 1 9 21 Setup Receive 3 Press lt gt or to select on or 3 Orr v off Press Set 4 Press Stop Exit A While the Duplex printing for fax is working auto reduction is also On temporarily 5 13 SETUP RECEIVE Telephone services BT Call Sign For U K Only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate
47. 0 Faxes Off A The factory settings are shown in Bold with x 3 9 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer OR Ee Cy Cy 9 009 09 mA lt gt E gt to select to select Main Menu Menu Descriptions Selections 2 Fax 5 Remote Fax 1 Fax On Sets the MFC to Continued Opt Forward Off forward fax messages 2 Fax Stores incoming Storage faxes in the memory so you can retrieve them while you are away from your MFC 3 Remote You must set your Access own code for Remote Retrieval Stop Exit Menu 7O 4 Print Prints incoming faxes Document stored in the memory 6 Remaining Checks which jobs Jobs are in the memory or cancels a delayed fax or polling job 0 Miscellaneous 1 Mem Prohibits most Security functions except receiving faxes into 2 Drum Life You can check the percentage of drum life that remains available 3 Page Lets you check Counter number of total pr pages the MFC has List Fax printed so far 4 BT Call On Use with BT Call Sign Off Sign U K Only A The factory settings are shown in Bold with x ON SCREEN PROGRAMMING 3 10 Press the Menu numbers ex Press 1 1 for Mode Timer OR A amp 9 ON D lt gt lt gt Gee to to select to select l exit Main Menu Menu Descriptions Selections 1 Quality Selects the Copy resolution for your type of document 2 Contrast o Adjusts the contras
48. 1 P Duplex N in 1 gt ie MFC 8840D Nin1 2 in 1 L gt 1 MFC 8440 2 i P 1 2 3 4 L 3 le Bali Duplex 4 inl Nin 1 Maida Duplex 1 in 1 Portraitl MFC 8840D EA 7 ies i Vv f Portrait2 Single Sided Double Sided 3 Landscapel Single Sided pE a SI Vv ej Double Sided a cE H 2 Ey Vv 10 12 MAKING COPIES 3 Press Duplex 2 in 1 Portraitl Duplex N in 1 MFC 8840D A MFC 8840D Nin1 Portrait2 MFC 8440 Duplex Landscapel Nin 1 eae Vi viv yy Va E Sa y Gis Portrait2 S Landscapel Landscape2 Poster 2 pore o o do doo H Vv BE 5 y S S Duplex 4 in 1 Portraitl MFC 8840D ia BG V HH con MAKING COPIES 10 13 Duplex N in 1 copy N in 1 copy You can save paper by copying either two or four pages onto one page Please make sure paper size is set to A4 Letter or Legal 7 Press 7 Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 Press Duplex N in 1 Press Set to selectN in 1 4 Press or toselect2 in 1 P 2 in 1 L 4 in1 P or4 in 1 L Press Set 5 if you are ready to copy go to Step gnig Red 1003 Ts Quality Auto OR tray EH LTR Press or to select Pressav or Start l Quality Contrast Or Tray Pres Set 6 Press
49. 10 19 default settings changing EEE E O E ET 10 19 Duplex N in 1 06 10 12 Enlarge Reduce 10 7 enter Copy mode 10 1 KOS crates aor detetncin 10 6 Multiple cceeeeeeeeees 10 4 PADET srera aration 2 1 Quality type of document ee ree 10 9 scanner glass 0008 10 4 SINOlE sieran 10 3 10 4 Sort ADF only 10 9 temporary settings A T 10 2 10 6 Tray Select 08 10 11 WAV USC a 4 13 USING ADF cactiteasessiacyeiecees 10 3 Cover page COMPOSING ccceeeeeeeees 6 14 custom comments 6 15 for all faxes a nn 6 16 for next fax only 6 15 printed form 0068 6 17 Credit Card Numbers 7 9 Custom telephone features EE E E EEA T T 1 20 Date and Time 00 4 1 Delayed Batch Transmission EEEE TE E EE ER E TTE 6 21 Delayed Fax asinos 6 20 Dialling A DAUSC onen ude 7 10 access codes and credit card NUMDETS vince cehidoctuaaeaciartes 7 9 automatic fax redial 6 9 GIOUDS cesar ieesers toes 6 17 DE AUCH serrr 7 7 Speed Dial numbers 7 8 INDEX l 1 Drum unit checking remaining life EET EAT EET 12 35 replacing ss cc 12 32 Dual ACCESS naaien 6 10 Duplex N in 1 key 10 12 Duplex 1 in 1 8 10 16 Duplex 2 in 1 10 18 Duplex 4 in 1 0 10 18 ECM Error Correction Mode EIE EIE A A 1 13 Ecology Scanner lamp
50. 2 5 Document is jammed in the top of the ADE UN e S 12 5 Document is jammed inside the ADF unit 12 5 Paper JAINS cccceccceceecsseeceeeeseeeseseeeeseeeeeeeeeeeseeaesees 12 6 Paper is jammed in the duplex tray For MFC 8840D c cccceseeeeeeeeeeeeeeseanees 12 10 If you are having difficulty with your MFC 12 12 Improving the print Quality cccceccsseeseeeeeeeeees 12 17 Packing and shipping the MFC cccccsssseeeeseeeeees 12 21 Routine MAINTENANCE ccccecceeeeeeeceeeeseeeseeeeaeeeseeees 12 24 Cleaning the SCANNET ccccssecececeeseeecaseseeeseenees 12 24 Cleaning the printer cccccsseceeeceeseeeeeeeeeeeeeenees 12 25 Cleaning the drum UNlit ccseceeeceeseeeeaeeeeeeeeenees 12 26 Replacing the toner CartridGe ccccceseeeeeeeeeeees 12 27 How to replace the toner cCartridge csccceeees 12 27 Replacing the drum Unit ccccecceeeeeeeeeeeeeeeeaeees 12 32 Checking the drum life c ccccccssseeeeeeeseeeeeenees 12 35 Page COUNTED cccccseecececeseseecceenseeeeseaeseeeesaneeess 12 35 Optional accessories cceceseeeeeeeeenneeeeeennneeeeeeneeeenenaes 13 1 MOMON DOTO cisa a 13 1 Installing the optional memory boald 2cc0008 13 2 Network LAN board ccccseeceeeeeseeseseeeseseeeseeeeeeas 13 5 Before starting installation cccseseesseeeeees
51. 8 PAPER To load paper or other media in the multi purpose tray MP tray For MFC 8840D A When printing envelopes and labels you should only use the multi purpose tray 1 Open the MP tray and lower it gently MP tray support flap PAPER 2 9 3 When loading paper in the MP tray make sure it touches the back of the tray A m Make sure that the paper is straight and in the proper position on the MP tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam mM You can place up to 3 envelopes or up to 50 sheets of 80 g m paper in the MP tray 4 While pressing the paper guide release lever slide the paper guide to fit the paper size A When you put paper in the MP tray please remember the following m The side to be printed on must be face up m During printing the inside tray rises to feed paper into the MFC m Put the leading edge top of the paper in first and push it gently into the tray 2 10 PAPER To use Automatic Duplexing for fax copy and print operations For MFC 8840D If you want to print on both sides of the paper using the Duplex feature for fax copy or print you will need to set the Paper Adjustment Lever to the size of paper you are using This feature is available for A4 Letter or Legal size paper See Setting Duplex printing for Fax mode For MFC 8840D on page 5 13 Duplex N in 1 on page 10 12 and Two sided printing Duplex Printing
52. 840D have similar control panel keys INTRODUCTION 1 5 e e e e eeceoeoccocooooaooooooooooo e te x 2 4 5 le s O 3 O le e v 7 9 10 O 8 O e 12 3 14 15 e 31 OQ eoo oo Shift e 17 8 19 20 f A 8 O Shift To access memory locations 21 through 40 in the One Touch keys hold down the Shift key One Touch keys These 20 keys give you instant access to 40 previously stored dial numbers Print keys Secure Lets you print out data saved in memory by entering your four digit password Job Cancel Clears data from the printer memory Status LED Light Emitting Diode The LED will flash and change color depending on the MFC status 5 Line Liquid Crystal Display LCD Displays messages on the screen to help you to set up and use your MFC 1 6 INTRODUCTION 0o OO a po z fe Tel R Resolution e 1 e e _Search o o o o Q o o o 0 ooo0oo0o00 0000000000000 Ear e H Redial e E Se Speed Dial Pause e R EE e 0 0o o o oooo o Mode keys Z Lets you access Fax mode Lets you access Copy mode Scan Lets you access Scan mode Fax Fax and telephone keys Tel R This key is used to have a telephone conversation having picked up the e
53. ADF 6 ADF Document Support Extension 4 Control Panel 7 ADF Document Output Support 3 Face down Output Tra Flap Support Flap with Extension 8 Document Cover 2 Front Cover Release Button 1 MFC 8440 Manual Feed Tray MFC 8840D Multi purpose Tray MP Tray 9 Power Switch 10 Front Cover 11 Paper Tray Tray 1 MFC 8840D Multi purpose Tray MP Tray EA Front Cover Release Button Press it to open the front cover Face down Output Tray Support Flap Unfold it to prevent the printed paper with Extension Support Flap from sliding off the MFC 4 Control Panel Use the keys and display to control the MFC Automatic Document Feeder ADF Use the ADF unit for multiple page documents ADF Document Support Extension Place the document here to use the ADF unit 7 ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the MFC Document Cover Open to place the document on the scanner glass Front Cover Open to install a toner cartridge or drum unit KIE Paper Tray Tray 1 Load paper here 1 2 INTRODUCTION M Back view 16 ADF Cover 15 Face up Output Tray Back Output Tray 17 Telephone Line 14 AC Power Connector Jack Socket 18 USB Interface 13 Duplex Tray Connector MFC 8840D 19 Parallel Interface l Connector 12 Paper Adjustment Lever 20 External Telephone for Duplex Printing Line Jack Socket MFC 8840
54. At your side USER S GUIDE MFC 8440 MFC 8840D SS SS At your side C Version B THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication orother EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Corporation Asia Ltd Brother Buji Nan Ling Factory Gold Garden Ind Nan Ling Village Buji Rong Gang Shenzhen China Herewith declare that Products description
55. COS secretes 6 19 Real Time Transmission nc Gaston E E E ceed chat 6 11 resolution annonsene 6 9 Fax Tel mode 000000 5 1 answering at extension phones ccceeccceeeeeeeeeees 5 8 double ringing voice calls ENE PEE E TEETE 5 3 receiving faxes n 5 8 Remote Activation Code 5 8 Remote Deactivation Code sea E A ARE 5 8 Setting F T Ring Time 5 3 Setting Ring Delay 5 2 Gray scale 0 008 S 3 S 4 Groups for Broadcasting 7 5 PE UE srren ae eer eee 3 1 AGIP LISU orean 9 3 Jams COCUMENT sorz 12 5 paper osssssossseseserssereseren 12 6 LAN Configuration 3 13 3 14 LCD Liquid Crystal Display AE ee A ee Meee eee 1 5 9 3 LCD Contrast 4 14 Maintenance routine 12 24 Manual OCCIVE ceecceeceeeeeeeeeeeeees 5 1 transmission 0200080 6 5 Memory Security 6 23 Memory Storage 008 3 1 Menu table cccceeeeees 3 1 Multi line connections PBX Mie tebe eee eens 1 20 Multi purpose tray MP tray ee es eee E 2 1 One Touch numbers StONNG iorra eaa 7 1 PABX orane aineeseagaeh este 4 5 Page Counter 00 12 35 Paper catorccharecateedctetaaureeaoncee S 2 GADACHKY cascera 2 3 document size 0 6 1 JaA e 12 5 IZ 6 enere 4 8 Phone line CONNECTIONS c0eee eee 1 16 difficulties ceeee 12 12 multi line PBX 1 20 Power
56. D Ne Name pesipon oOO Paper Adjustment Lever for Use to match your paper size for duplex Duplex Printing printing MFC 8840D Duplex Tray Slide out to remove paper jammed inside the MFC 8840D MFC 14 AC Power Connector Connect the AC Power Cable here Face up Output Tray Open it when thicker paper is placed in the Back Output Tray MP tray or Manual feed tray ADF Cover Open to remove paper jammed inside the ADF unit 17 Telephone Line Jack Socket Plug the line cord supplied with the machine here 18 USB Interface Connector Connect the USB Cable here Parallel Interface Connector Connect the Parallel Cable here External Telephone Line Plug in the modular plug on the external Jack Socket Not for the UK telephone line here INTRODUCTION 1 3 E Inside view Document cover open 24 Document Cover 25 White Film 23 Scanner Lock Lever 22 Glass Strip 21 Document Guidelines No Name Description o 21 Document Guidelines Use to center the document on the scanner glass Glass Strip This is used to scan documents when using the ADF a Scanner Lock Lever Use to lock unlock the scanner when relocating the MFC 24 Document Cover Open to place the document on the scanner glass 25 White Film Clean it for good quality copying and scanning 26 Scanner Glass Place the document to be scanned here 1 4 INTRODUCTION Control panel overview MFC 8440 and MFC 8
57. FC Your MFC 8440 MFC 8840D is simple to use with LCD screen instructions to guide you through programming it You can make the most of your MFC by taking a few minutes to read this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Symbols used in this Guide Throughout this Guide you ll see special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LCD of the MFC A Warnings inform you what to do to avoid possible personal injury or damage to the MFC Cautions specify procedures you must follow or avoid to prevent possible damage to the machine a Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features S Improper Setup alerts you to devices and operations that are not compatible with the MFC INTRODUCTION 1 1 MFC part names and operations E Front view 5 Automatic Document Feeder
58. ORDIC LF6337004
59. Prints a Transmission Verification Report for your last transmission Lists your settings You can print an accessories order form to fill out and send to Brother dealer 2 Press or to select the report you want Press Set OR Enter the number of the report you want to print For example press 1 3 Press Start 9 3 PRINTING REPORTS to print the Help List Making copies Using the MFC as a copier You can use your MFC as acopier making up to 99 copies at a time Enter Copy mode Before making copies make sure that 25 Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation See Setting the Mode Timer on page 4 6 The printable area of your MFC begins at approximately 2 mm from the both ends and 3 mm from the top or bottom of the paper Ex A4 Document A4 Paper Unprintable area 3mm MAKING COPIES 10 1 Temporary copy settings You can improve your copies by using the Temporary Copy Keys Enlarge Reduce Contrast Quality Tray Select Sort and N in 1 For MFC 8440 or Duplex N in 1 For MFC 8840D These settings are temporary and the MFC returns to Fax mode 1 minute after it finishes copying If you want to use these temporary settings again place the next document in the ADF or on the scanner glass within that time H
60. S S 8 Optional External Wireless Print Scan Server NC 2200w NC 2200w External Wireless Print Scan Server Optional Network types Support for Protocols S 9 SPECIFICATIONS Connecting the optional External Wireless Print Scan Server NC 2200w to your MFC will allow you to print and scan over a wireless network IEEE802 11b wireless LAN Windows 98 98SE Me 2000 XP and Windows NT Mac OS X 10 2 4 or greater TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort mDNS TELNET SNMP HTTP You can assign the scan key to one networked computer only Index Access codes storing and dialling eceeeeeeceeeeeeeeeneeees 7 9 ADF Automatic Document Feeder cccccececeeeeeeeeeeees 6 1 ADF COVED oiio 12 5 Automatic fax receive eceeeeeeeeeeees 5 1 fax redial cccccseeeeees 6 9 transmission 0200080 6 6 Broadcasting scccceee 6 17 setting up Groups for 7 5 Cancelling fax forwarding 60 8 5 fax jobs in memory 6 12 jobs awaiting redial 6 13 Cleaning routine maintenance drum unit ccee 12 26 printer 00 cece eeeeeeeeeeees 12 25 SCANNG wus edewistesrionsniacs 12 24 CNG tones c ccceeeeeeees 1 12 Connecting external TAD 1 15 external telephone 1 14 Control panel overview 1 5 Copy COMMAS ie
61. Setup for Polling Receive with Secure Code 5 11 Setup Delayed Polling Receive ccceee sees 5 11 Sequential Polling ccccccesececeesesesseeeeeeseeneeeeeeeeaes 5 12 Setting Duplex printing for Fax mode For MFC 8840D ccceccesseeeeeeesseeeeeeeneeeenees 5 13 Telephone services ccscceceecesseceeeceseeceeessseeaeeeseneses 5 14 BT Call Sign For U K Only ccccccecceeeeesesseeeeees 5 14 To enable the machine to work with BT Call Sign Only with your external phone 08 5 14 SCU SEN a 6 1 FION TO RO a E EO 6 1 Enter Fax Mode ccccccceecesseceeeceseeceeeceseeceeeeaeessees 6 1 Faxing from the automatic document feeder ADF 6 1 Faxing from the ADF cccccccssseeeeeseseeseeeeeanaees 6 2 Faxing from the scanner glass cecsseeeeeeeeeeeeeeees 6 3 Faxing legal size documents from the SCANS ROA SS esan ER 6 5 Out of Memory message ceseeeeeeeceseeeeeeeeeeeaes 6 5 MENUAl TRANSMISSION scossone 6 5 Automatic transmission ccccceeeeeeeeeeeeeeeeaeeeeeeeeeaes 6 6 This is the easiest way to send a faX 0escee 6 6 Sending a fax at the end of a conversation 6 6 Basic sending operations ccseceesecceseeceseeceeeeeeeeseeees 6 7 Sending faxes using multiple settings c000 6 7 CON E E E A E EE 6 8 FAX RESOMUTION sonecon eiaa 6 9 Manual and automatic fax Redial
62. age 2 5 The paper tray may be too full Check the paper type and quality See About paper on page 2 1 12 19 Examples of poor print Recommendation quality Check the paper type and quality High temperatures and high humidity ATT will cause paper to curl abcdefghijk If you don t use the printer very often the paper may have been in the AA paper tray too long Turn over the stack of paper in the paper tray Also 01234 try fanning the paper stack and then rotating the paper 180 in the paper tray Try printing using the straight through output path See How to load paperon page 2 5 Curl or wave Ais Make sure that paper is loaded properly TSIT Check the paper type and quality See About paper on page 2 1 abedefghlik Try printing using the straight through output path See How to load ABCD ab af paper on page 2 5 01234 Turn over the stack of paper in the tray or try rotating the paper 180 in Wrinkles or creases the input tray A The drum unit is a consumable item and it is necessary to replace it periodically 12 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shipping the MFC Whenever you transport the MFC use the packing materials that came with your machine If you do not pack the MFC correctly you may void your warranty Turn the MFC power switch off 2 Unplug the MFC from the telephone wall socket 3 Unplug the MFC from the AC outlet Lock the Scanner Lock 4 Push the Sc
63. al lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX mode Ring Volume Volume setting for the MFC s ring Scanning The process of sending an electronic image of a paper document into your computer Search An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Speed Dial A preprogrammed number for easy dialling You must press the Search Speed Dial key and then and the three digit code to start the dialling process G 4 GLOSSARY Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 dpi Best for very small print and line art System Setup List A printed report that shows the current settings of the MFC TAD telephone answering device You can connect an external TAD to the EXT socket of the MFC Temporary Settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Toner cartridge An accessory that holds toner for the drum unit on Brother laser models Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly This will make the receiving do
64. al numbers However press if you want to store a pause Hang up after you hear your MFC beep REMOTE FAX OPTIONS 8 6 Printing reports MFC settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table Press Menu 2 4 1 24 Report Setting OR 1 XMIT Report Press Menu 2 4 2 2 Journal Period Select AV amp Set Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful Ok If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Of Image will print a section of the fax s first page on the report to help you remember A When the feature is off the Report will only print it there is a transmission error NG Press Menu 2 4 1 24 Report Setting 1 XMIT Report 2 Press or to select off A oa Off Image On Or On Image v On Image Press Set Select AV amp Set 3 Press Stop Exit 9 1 PRINTING REPORTS Setting the Journal Period You can set the MFC to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can print the report by following the Steps
65. and telephone numbers in the internationally standardised format i e in accordance with the following strict sequence E The plus character by pressing key E Your Country Code e g 44 for the United Kingdom 41 for Switzerland E Your local area code minus any leading 0 9 in Spain m A space E Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 Press Menu 0 3 03 Station ID 2 Enter your fax number up to 20 digits Press Set 3 Enter your telephone number up to 20 digits Press Set If your telephone number and fax number are the same enter the same number again A E The telephone number you enter is only used for Cover Page features See Composing the electronic Cover Page on page 6 14 E You cannot enter a hyphen 4 2 GETTING STARTED 4 Use the dial pad to enter your name up to 20 characters Press Set 5 Press Stop Exit The LCD will show the date and time A If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing Entering text When you are setting certain functions such as the Station ID you may
66. anner Lock Lever up to lock the scanner This lever is located on the left of the scanner glass Scanner Lock Lever Caution Damage caused to your MFC by failure to lock the scanner before moving and shipping may void your warranty 5 Open the front cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 21 6 Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 8 Close the front cover Fold down the face down output tray flap Remove the telephone line cord 9 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material 12 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE 10 Pack the drum unit and toner cartridge assembly telephone line cord AC cord and printed materials in the original carton as shown below 17 Close the carton and tape it shut TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 23 Routine maintenance Cleaning the scanner Turn the MFC power switch off and lift the document cover Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth White Film Glass strip Document Cover White film 12 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the printer Caution E Do not use isopropy
67. ar a socket outlet that is easily accessible In case of emergencies you must disconnect the power cord from the socket outlet in order to shut off power completely IT power system For Norway only This product is also designed for IT power system with phase to phase voltage 230V LAN connection Caution Connect this product to the LAN connection which is not subjected to overvoltages International Enercy Stak Compliance Statement The purpose of the International Enerey Star Program is to promote the development and popularization of energy efficient office equipment As an Eneray Star Partner Brother Industries Ltd has determined that this product meets the ENeray Star guidelines for energy efficiency Oe THN IMPORTANT INFORMATION 11 2 Important safety instructions N OUA ROND Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Switch off before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be block
68. ard NC 9100h is installed Standby 85W or less 25 C 532 x 444 x 469 mm Without Drum Toner Unit MFC 8440 16 6 kg MFC 8840D 18 1 kg Operating 53dB Aor less Standby 30 dB Aor less General continued Temperature Humidity Print media Paper Input Paper Output Copy Color Monochrome Copy Speed Multiple Copies Enlarge Reduce Resolution Operating 10 32 5 C Storage 0 40 C Operating 20 to 80 without condensation Storage 10 to 90 without condensation Paper Tray E Paper type Plain paper recycled paper and transparencies envelopes Manual Feed Multi purpose Tray E Paper size A4 Letter Legal B5 ISO B5 JIS Executive A5 A6 B6 ISO Weight 60 105 g m Paper Tray For more details see Paper specifications for each paper tray on page 2 4 E Maximum paper tray capacity Approx 250 sheets of 80 g m plain paper E Maximum multi purpose tray capacity Approx 50 sheets of 80 g m plain paper MFC 8840D only Manual Feed Tray Multi Purpose Tray E Paper size Width 69 8 220 0 mm Hight 116 0 406 4 mm Weight 60 161 g m Up to 150 sheets of plain paper Face down print delivery to the output paper support Monochrome Up to 20 copies minute A4 paper Stacks or Sorts up to 99 pages 25 to 400 in increments of 1 Max 1200 x 600 dpi SPECIFICATIONS S 2 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing
69. ass 2 Press Search Speed Dial and then the three digit Speed Dial number See Storing Speed Dial numbers on page 7 3 3 Press Start A If you try to use a One Touch or Speed Dial location with no number stored in it you hear a warning sound and LCD shows Not Registered The LCD returns to normal after 2 seconds Manual dialling Manual dialing means pressing all of the digits of the phone number Using an external telephone The easiest way to use your external telephone is to pick up the handset and dial the number on the external telephone as you normally would Pick up the handset of the external telephone 2 Dial the number on the external telephone 3 To hang up replace the handset AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 8 Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes or long distance carriers and credit card numbers as One Touch and Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up on separate keys in any combination You can even include manual dialling using the dial pad The combined number will be dialled in the order that you entered it as soon as you press Start See Storing One Touch Dial numbers on page 7 1 For example you can store 555
70. cess Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu 2 5 3 25 Remote Fax Opt 2 Enter a three digit code using See Cee eee numbers 0 9 or iccess Gite esse Press Set The preset cannot be changed A Do not use the same digits that appear in your Remote Activation Code 51 or Deactivation Code 51 See Operation from extension telephones on page 5 8 3 Press Stop Exit A You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in Step 2 to restore the inactive setting 8 3 REMOTE FAX OPTIONS Remote retrieval You can call your MFC from any telephone or fax machine using touch tone then use the Remote Access Code and remote commands to retrieve fax messages Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by 3 The MFC signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The MFC gives two short beeps which tells you to
71. change the contrast to help an image look lighter or darker Press Menu 3 2 2 Press to make lighter OR Press to make darker Press Set 3 Press Stop Exit 32 Contrast OOW Select lt P amp Set MAKING COPIES 10 19 Important information IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications The label shown below is attached in countries where required CLASS 1 LASER PRODUCT APPAREIL A LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit The Scanner Unit should not be opened under any circumstances Laser Diode Wave length 760 810 nm Output 5 mW max Laser Class Class 3B Caution Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure 11 1 IMPORTANT INFORMATION For your safety To ensure safe operation the three pin plug supplied must be inserted only into a standard three pin power point which is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This product must be installed ne
72. chine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the LCD shows Receiving If your MFC is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so both machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled So it is important for the receiving machine to answer the call in as few rings as possible A When you have an external Telephone Answering Device TAD on your fax line your TAD will decide the number of rings before the call is answered Pay special attention to the directions for connecting a TAD in this chapter See Connecting an external telephone answe
73. connect the power cable and then turn on the MFC power switch A m To check that you have installed the DIMM correctly print the printer settings by using the selection in the driver and check the printout to make sure it shows the additional memory mM You can check the current memory size in the user setting list See the NC 9100h Network User s Guide on the CD ROM A WARNING If the Status LED turns Red for a Service Error please call your dealer or Brother authorized service center OPTIONAL ACCESSORIES 13 4 Network LAN board When you add the optional Network LAN Board NC 9100h you can connect your MFC into the network to use the Internet FAX Network Scanner Network Printer and Network Management operations A WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power For more details about how to configure the Network board please see the NC 9100h Network User s Guide on the CD ROM supplied with the MFC NC 9100h Print Fax Server 13 5 OPTIONAL ACCESSORIES Before starting installation Be careful when handling the NC 9100h There are many delicate electronic components that are susceptible to damage from static electricity To avoid such damage use the following precautions when handling the board E Leave the NC 9100h in its anti static bag until you are ready to install it E Make sure that you are adequately grounded before touching the NC 9100h Us
74. cument significantly lighter Transmission The process of sending faxes over the phone lines from your MFC to the receiving fax machine True Type fonts The fonts that are used in the Windows operating systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications Xmit Report Transmission Verification Report A listing for each transmission that shows Its date time and number GLOSSARY G 5 Specifications Product description The MFC 8440 and MFC 8840D are 5 in 1 Multi Function Centers Printer Copier Color Scanner Fax and PC FAX via your PC The MFC 8840D includes Duplex Printing General Memory Capacity Optional Memory Automatic Document Feeder ADF Paper Tray Multi Purpose Tray Manual Feed Tray Printer Type Print Method LCD Liquid Crystal Display Warm up Power Source Power Consumption Dimensions Weight Noise S 1 SPECIFICATIONS 32 MB 1 DIMM slot Memory expandable up to 160 MB Up to 50 pages Temperature 20 C 30 C Humidity 50 70 Paper 75 g m A4 size 250 Sheets 80 g m 50 Sheets 80 g m MFC 8840D only Single sheet 80 g m MFC 8440 only Laser Electrophotography by semiconductor laser beam scanning 22 Characters x 5 lines Max 18 seconds at 23 C 220 240V AC 50 60Hz Average Operating Copying 450W or less 25 C Peak 1090W or less Sleep 14W or less 16W or less When Network LAN bo
75. d trademarks of Apple Computer Inc Postscript and Postscript Level 3 are registered trademarks or trademarks of Adobe Systems Incorporated PaperPort and OmniPage are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide are registered trademarks of their respective companies 11 5 IMPORTANT INFORMATION Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the MFC Calls must be made from within that country Error messages As with any sophisticated office product errors may occur If this happens your MFC identifies the problem and displays an error message The most common error messages are shown below ERROR MESSAGES ERROR CAUSE ACTION MESSAGE BT Call Sign The machine is set BT Call Sign to ON You Set BT Call Sign to OFF On cannot change the ReceiveMode from See BT Call Sign For U K Only on Manual to another mode page 5 14 Change Drum The drum unit is near the end of its life Use the drum unit until you have a Soon print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then p
76. ddress Enter the phone or fax number up to 20 digits Press Set Use the dial pad to enter the name up to 15 characters Press Set You can use the chart on page 4 3 to help you enter letters _OR Press Set to store the number without a name Go to Step 2 to store another Speed Dial number OR Press Stop Exit 7 3 AUTO DIAL NUMBERS AND DIALLING OPTIONS Changing One Touch and Speed Dial numbers If you try to store a One Touch or Speed Dial number where a number has already been stored the LCD will show the name that has been stored there or number and will ask you to do one of the following Press 1 to change the stored 23 Set Quick Dial number 005 MIKE OR oe Press 2 to exit without making a change 2 Enter a new number Press Set m To erase the whole number or whole name press Clear Back repeatedly until all digits or letters are deleted To erase one digit or letter use d or to position the cursor under it and then press Clear Back E f you want to insert characters use or i to position the cursor where you want to insert them and then type 3 Follow the directions beginning at Step 5 in Storing One Touch Dial numbers and Storing Speed Dial numbers See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 3 AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 4 Setting up Groups for Broadcasting Groups which can be stored on a One T
77. dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Set For example press 5 3 to enter 53 6 Press Start OR Press other temporary copy keys for more settings A E Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce E Auto is not available with the scanner glass 10 8 MAKING COPIES Quality type of document You can select the Quality for your type of document The default setting is Auto which is used for documents that contain both text and photographs Text is used for documents containing only text Photo is used for copying photographs 1 Aa Q Press 25 Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Quality Press g or to choose the type of document Auto Text or Photo Press Set Press Start OR Press other Temporary Copy keys for more settings Sorting copies using the ADF If you want to sort multiple copies use the ADF Pages will be printed in the order 123 123 123 and so on 1 2 Aa Q Press 25 Copy to illuminate it in green Place the document face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Sort Press Start OR Press other Temporary Copy keys for more settings MAKING COPIES 10 9 Contrast You can adjust co
78. e an anti static wrist strap and a grounding mat if possible If you do not have an anti static wrist strap touch the bare metal surface on the back of the machine before handling the NC 9100h E Avoid moving around the work area in order to eliminate static charge build up E If possible do not work on a carpeted area E Do not flex the board and do not touch the components on the card Tools Required Phillips Screwdriver B Step 1 Hardware installation A WARNING DO NOT touch the surface of the main boards within 15 minutes after turning off the power Disconnect the telephone line cord turn the MFC power switch off unplug the MFC power cord from the AC outlet and then disconnect the interface cable OPTIONAL ACCESSORIES 13 6 Ay WARNING Turn the MFC power switch off before installing or removing the NC 9100h board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate Cover Plate 13 7 OPTIONAL ACCESSORIES 4 Plug the NC 9100h into connector P1 located on the main board as shown in the illustration press firmly and secure the NC 9100h with the two screws A ANN Put the metal shield plate back on and secure it with the two screws Put the side cover back on Reconnect the telephone line cord Reconnect any additional interface cables that you removed R
79. e it has been set See Setting the Station ID on page 4 2 If you only want to send a Cover Page with a particular fax this Cover Page will include the number of pages in your document 1 If it is not illuminated in green press B Fax Place the document face up in the ADF or face down on the scanner glass Press Menu 2 2 7 72 Seo Send When LCD shows Fa Overog Setup A Next Fax Only Next Fax Only v e Press Set Press or to select Next Fax On Or Next Fax Off Press Set Press or amp io select one of the standard or your own comments Press Set 6 15 SETUP SEND 8 9 Enter two digits to show the number of pages you are sending Press Set For example press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings Enter the fax number you re calling Press Start Send a cover page for all faxes This feature does not work without the Station ID Please be sure it has been set before continuing See Setting the Station ID on page 4 2 You can set the MFC to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting If it is not illuminated in green press Z Fax 2 Pre
80. econnect the power cable and then turn on the MFC power switch SOND 10 Press the Test switch and print a network configuration page See TEST SWITCH on page 13 10 OPTIONAL ACCESSORIES 13 8 Step 2 Connecting the NC 9100h to an Unshielded Twisted Pair 10BASE T or 100BASE TX Ethernet Network To connect the NC 9100h to a 10OBASE T or 100OBASE TX Network you must have an Unshielded Twist Pair Cable One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10OBASE T or 100BASE TX connector an RJ45 Connector of the NC 9100h f Al eS a a e Verifying successful hardware Installation Plug in the AC power cord After initialization and warm up this may take several seconds the machine will come to a Ready state LED No light If both of the two LEDs are off then the print server is not connected to the network Link Speed LED is orange Fast Ethernet This Link Speed LED will be orange if the print server is connected to a 100BASETX Fast Ethernet network 13 9 OPTIONAL ACCESSORIES Link Speed LED is green 10 BASE T Ethernet This Link Speed LED will be green if the print server is connected to a 10 BASE T Ethernet Active LED is yellow The Active LED will blink if the print server is receiving or transmitting data A I
81. ed by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this MFC This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 17 Donot place anything in front of the MFC that will block received faxes Do not place anything in the path of received faxes 12 Wait until pages have exited the MFC before picking them up 11 3 IMPORTANT INFORMATION 13 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the
82. ed in green press amp Fax 2 Press Menu 2 2 4 22 Setup Send 3 Press lt or to select on or A i o a Ort v off Press Set 4 Press Stop Exit Setup for Polled Transmit Standard Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it if it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 6 3 Press gt or p to select Standard Press Set 4 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you finished selecting settings and go to Step 5 5 Press Start The MFC starts scanning the document 6 if you placed the document in the ADF wait for the fax to be polled OR If you placed it on the scanner glass go to Step 7 6 21 SETUP SEND ef To send a single page press 2 or press Start again wait for the fax to be polled OR To send more than one page press 1 and go to Step 8 Place next page on the scanner glass Press Set The MFC starts scanning and returns to Step 7 Repeat Step 7 and 8 for each additional page The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function See Cancelling a scheduled job on page 6 13 Setup for Polled Transmit with Secure Code
83. eeeeees 13 6 Step 1 Hardware installation cccccesseseeeeeeeees 13 6 Step 2 Connecting the NC 9100h to an Unshielded Twisted Pair 1OBASE T or 100BASE TX Ethernet Network 00cceeeee 13 9 LEED E E NE centuneawe cee hued E 13 9 TEST SWITOH perniso 13 10 o EA a E E AN E E ET 13 11 GOSS ANY saicsccsceucewetespnenencenssnecedsarseacunviavcesteveastbanuceesvennaecccesss G 1 Specifications scsisicscnsewadidvariwassarevenwateccusvneawasensenencctuawndtunnenees S 1 Product description 0cccceeeececeeeeeeeeeeeceaeeeesneeeesaaeeeesees S 1 Eee E AEAEE A EA E E E E ne S 1 Prim Medid srein n EED S 2 CODI ee E E E E ET oo S 2 General continued ccccceceseeseeeeeeseeeseeeeeeeseeseseeeeeaas S 2 FG aecesscmateces ceca accaedancnedieonaoseacsacmuseds ne temansest aotandscuusotaadouns S 3 By NS lr eset EE AE EE S 4 PO E E eae S 5 TE AC SS ETEEN E E E EEE E EE S 5 Computer requirements ccccsesscceeesesssseeeeeeeneeseeeeeneaes S 6 Consumable ItermS ccceccecseceecsecceccercesceseeseasersesseneusears S 7 Network LAN board NC 9100h ccceeeseeeeeeeeeeees S 8 Optional External Wireless Print Scan Server ING 220OW siiedun come adunonntcsintantadimensiedenaanedawtaniacenit S 9 MOCK oeeo EEEE EEA l 1 Remote Retrieval Access card cscccsssesecneenseesensnseeeeenas R 1 xiv f Introduction Using this Guide Thank you for buying a Brother Multi Function Center M
84. emory message while scanning a subsequent page you will have the option to press Start to send the pages scanned so far or to press Stop Exit to cancel the operation Manual transmission Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass 2 Pick up the handset of the external phone and listen for a dial tone On the external phone dial the fax number you want to call When you hear the fax tone press Start If you are using the ADF go to Sand or erene Step 6 A 1 Send lf you are using the scanner glass w Deere go to Step 5 5 Press 1 to send a fax 6 Replace the handset of the external phone Aa Q 6 5 SETUP SEND Automatic transmission This is the easiest way to send a fax If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass 2 Enter the fax number using the dial pad One Touch Speed Dial or Search See One Touch Dialling on page 7 7 and Speed Dialling on page 7 8 3 Press Start 4 if you are using the scanner glass press 2 or Start Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up Ask the other party to wait for fax tones beeps and then to press Start be
85. er The MFC loads paper from the installed paper tray manual feed tray multi purpose tray or optional lower tray Paper tray Tray 1 MFC 8440 and MFC 8840D Manual feed tray MFC 8440 Multi purpose tray MP tray MFC 8840D Optional lower tray Tray 2 Option for MFC 8440 and MFC 8840D Recommended paper Plain Paper Xerox Premier 80 g m Xerox Business 80 g m Mode DATACOPY 80 g m IGEPA X Press 80 g m Recycled paper Xerox Recycled Supreme Transparency 3M CG 3300 Labels Avery laser label L7163 E Before you buy a large amount of paper please test some to make sure that the paper is suitable Use paper that is made for plain paper copying Use paper that is 75 to 90 g m Use neutral paper Do not use acidic or alkaline paper Use long grain paper Use paper with a moisture content of approximately 5 PAPER 2 1 Caution Do not use ink jet paper It may cause a paper jam and damage your MFC A The output quality depends on the paper type and paper brand Visit us at http solutions brother com and check the latest recommendations for paper that can be used with the MFC 8440 and MFC 8840D Choosing acceptable paper We recommend that you test paper especially special sizes and types of paper on the MFC before purchasing large quantities E Avoid feeding label sheets that are partly used or your MFC will be damaged m Avoid using coated paper such as vinyl coated paper m Avoid using preprinted or
86. er ADF The ADF can hold up to 50 pages and feeds each sheet individually Use standard 75 g m paper and always fan the pages before putting them in the ADF O DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To fax this kind of document see Faxing from the scanner glass on page 6 3 m Make sure documents written with ink are completely dry E The documents to be faxed must be from 148 to 216 mm wide and 148 to 356 mm long 6 1 SETUP SEND Faxing from the ADF 1 ADF Document Support Extension ADF Document Output Support If it is not illuminated in Ay green press amp Fax Pull out the ADF Document Support Extension Unfold the ADF Document Output Support Flap Fan the pages well and stagger them at an angle Make sure you put the documents face up top edge first in the ADF until you feel them touch the feed roller Adjust the paper guides to fit the width of your documents The documents are Face Up in the ADF oO Document Support 5 Dial the fax number Press Start The MFC starts scanning the first page SETUP SEND 6 2 Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time The documents can be up to letter A4 or legal size 216 mm to 356 mm To cancel press Stop Exit If it is not illuminated in green press Z Fax Lift t
87. er tray Recommended Cable A bi directional shielded parallel cable that is IEEE 1284 compliant and not longer than 2 m A Hi Speed USB 2 0 cable that is not longer than 2m A m Please make sure that you use a Hi Speed USB 2 0 certified cable if your computer uses a Hi Speed USB 2 0 interface E Even if your computer has a USB 1 1 interface you can connect the MFC S 5 SPECIFICATIONS Computer requirements Minimum System Requirements Computer Platform amp Operating Processor Recommended Available Hard Disk System Version Minimum RAM Space Speed for for Applications Windows 1 Pentium II 32 MB 64 MB 90 MB 130 MB Operating or System Me o equivalent NT Workstation 64 MB 128 MB 4 0 2000 Professional 128 MB 256 MB 150 MB 220 MB Apple Mac OS All base models meet 64 MB 80 MB 200 MB Macintosh 8 6 9 2 minimum Requirements Operating Printing System Scanning and PC FAX Send Only Mac OS X 128 MB 160 MB 10 1 10 2 1 or greater Printing Scanning and PC FAX Send Only NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers go to the Brother Solutions Center at http solutions brother com 1 Microsoft Internet Explorer 5 or greater 2 Application software is different for Windows and Macintosh 3 Scanning is supported in 10 2 1 or greater SPECIFICATIONS S 6 Consumable items Toner Cartridge Life Expec
88. er Page Message The comment that is on the Cover Page This is a programmable feature Deactivation Code Fax Tel mode When the MFC answers a voice call it pseudo double ring You can pick up at an extension phone by pressing this code 51 Delayed Fax Sends your fax at a later time that day Drum Unit A printing device for the MFC Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is plugged into the correct socket on the MFC F T Ring Time The length of time that the Brother MFC rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received into the memory to another preprogrammed fax number Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding or Remote Retrieval operations Fax tones The signals sent by sending and receiving fax machines while communicating information G 2 GLOSSARY Fax Tel You can receive faxes and
89. er or the primary corona wire for printing is dirty Clean them both See Cleaning the scanner on page 12 24 and Cleaning the drum unit on page 12 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 13 DIFFICULTY SUGGESTIONS Printer Difficulties The MFC does not print Check the following The MFC is plugged in and the power switch turned On See the Quick Setup Guide The toner cartridge and drum unit are installed properly See Replacing the drum unit on page 12 32 The interface cable is securely connected between the MFC and computer See the Quick Setup Guide Check to see if LCD is showing an error message See Error messages on page 12 1 The MFC prints unexpectedly Reset the MFC or turn it off and then on again Check the primary or it prints garbage settings in your application software to make sure it is set up to work with your MFC The MFC prints first couple of Your computer is not recognizing the printers input buffer full signal pages correctly then some Please make sure to connect the MFC cable correctly pages have text missing The MFC cannot print full Reduce the printing resolution Reduce the complexity of your pages of a document document and try again Reduce the graphic quality or the number of Out of Memory message font sizes within your application software occurs My headers or footers appear Most laser printers have a restricted area that will not accept print when I view my document on
90. ettings are shown in Bold with x E 6 Local Language menu is not available on UK machine ON SCREEN PROGRAMMING 3 12 Press the Menu numbers ex Press 1 1 for Mode Timer OR 0p gop fO gt gt Cx to to select to select to accept exit A If you installed optional LAN board NC 9100h the LCD shows the following LAN menu Menu Descriptions Page Selections 6 LAN 1 Setup 1 BOOT Method Auto You can choose the option TCP IP Static BOOT method that RARP best suits you needs BOOTP DHCP 2 IP Address 000 255 Enter the IP address 000 255 000 255 000 255 3 Subnet Mask 000 255 Enter the Subnet 000 255 mask See 000 255 Network 000 255 User s Guide 4 Gateway 000 255 Enter the Gateway on the 000 255 address CD ROM 000 255 000 255 Static WINS configuration mode 7 WINS Primary Specifies the IP Server Secondary address of the primary or secondary server A The factory settings are shown in Bold with x 3 13 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer OR O9 O9 O9 2 lt gt _ gt E gt to to select to select exit Main Menu Menu Descriptions Daa E Ot eseretone 6 LAN 1 Setup 8 DNS Server Primary Specifies the IP option TCP IP Secondary address of the Continued Continued primary or secondary server 9 APIPA Automatically allocates the IP address from the link local addre
91. external TAD cccccccsseeceeeceseeseeeeeseenees 1 17 Using extension telephones For U K only 1 18 Multi line connections PBX cecsseseeeeesseeeees 1 20 If you are installing the MFC to work LA PBA saa eee ee eee oe 1 20 Custom features on your phone lin 0 c000 1 20 PADET corau ccs ES 2 1 ADOULDADGT aonrenra n a R canveicaeneetnnaensuatadeeaine 2 1 Type and size Of paper cccceececsseeeeeeseeeeseeeeesneaees 2 1 Recommended PAPE L sccccsseeceeeeeeeeeeeaeeeaneeeanees 2 1 Choosing acceptable Papelr ccccssecececeeeseeeeseseeeseanees 2 2 Paper capacity of the paper trayS cccccsseeees 2 3 Paper specifications for each paper tray 2 4 HOW to load paper cccccseeeceeeeeeeeeeeeeeeeeeeeseeesaeeees 2 5 To load paper or other media in the paper tray 2 5 To load paper or other media in the manual feed tray For MFC 8440 cccceeeceeeseeeee ees 2 7 To load paper or other media in the multi purpose tray MP tray For MFC 8840D c cee 2 9 To use Automatic Duplexing for fax copy and print operations For MFC 8840D 00 2 11 viii On screen programming ccccecesceceseeeeeeeeenseeseeeesneeseeeeeeees 3 1 User friendly programming cccsseececeseecsseeeeseeeeeesaees 3 1 MENG TADIG reiese mcameesedoieeaesedeacese 3 1 Memory Storage cccccceseeeececseseec
92. external phone connected to the MFC s EXT socket press 51 and wait for the phone to be disconnected before you hang up the LCD shows Receiving Your caller will have to press Start to send the fax For FAX TEL mode only When the MFC is in FAX TEL mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call Lift the external telephone s handset and then press Tel R to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 51 between the double rings If no one is on the line or if Someone wants to send you a fax send the call back to the MFC by pressing 51 SETUP RECEIVE 5 8 Using a cordless external handset If your cordless telephone is connected to the correct socket on the MFC and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the MFC answer first you will have to go to the MFC so you can press Tel R to transfer the call to the cordless handset Changing the remote codes Remote Codes might not work with some telephone systems The preset Remote Activation Code is 51 The preset Deactivation Code is 51 A If you are always disconnected when accessing your external TAD remotely try changing the Remote Activation Code and Deactivation Code to another three digit code such as and 999 if it is not illuminated in green press Fax 2
93. f there is a valid connection to the network the LED will blink orange or green TEST SWITCH Short push Prints the network configuration page Long push more than 5 seconds Reset the network configuration back to the factory default settings Test Switch LED Ethernet RJ 45 Tel LED A To set up the MFC on the Network see the NC 9100h Network User s Guide on the CD ROM OPTIONAL ACCESSORIES 13 10 Paper Tray 2 You can purchase the Paper Tray 2 accessory LT 5000 to use as a third paper source Tray 2 holds up to 250 sheets of 80 g m paper Paper Tray 2 Holds approx 250 sheets of 80 g m Basis Weight 60 to 105 g m Moisture Content 4 to 6 by weight We Recommend Xerox Premier 80 g m Cut sheet Xerox Business 80 g m Mode DATACOPY 80 g m IGEPA X Press 80 g m 13 11 OPTIONAL ACCESSORIES Glossary ADF Automatic Document Feeder Documents can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external phone Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy Batch Transmission Asacost savings feature all delayed faxes to the same fax number will be sent as one transmis
94. faxes in the memory Disconnect the telephone line cord turn the MFC power switch off unplug the MFC power cord from the AC outlet and then disconnect the interface cable Ay WARNING Turn the MFC power switch off before installing or removing the memory board OPTIONAL ACCESSORIES 13 2 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Unpack the DIMM and hold it by the edges Ay WARNING DIMM boards can be damaged by even a small amount of static electricity Do not touch the memory chips or the board surface Wear an antistatic wrist strap when you install or remove the board If you do not have an antistatic wrist strap frequently touch the bare metal on the printer 4 Hold the DIMM with your fingers on the side edges and your thumb on the back edge Line up the notches on the DIMM with the DIMM slot Check that the locks on each side of the DIMM slot are open or facing outwards 13 3 OPTIONAL ACCESSORIES 5 Press the DIMM straight into the slot press firmly Make sure the locks on each side of the DIMM click into place To remove a DIMM you must release the locks 6 Put the metal plate back on and secure the metal plate with the two screws Put the side cover back on 8 Reconnect the telephone line cord 9 Reconnect any additional interface cables that you removed 10 Re
95. fore hanging up 2 If itis not illuminated in green press Z Fax Place the document face up in the ADF or face down on the scanner glass Press Start The LCD shows Send or Receive 3 Press 1 to send the fax A 1 Send 4 Replace the external handset v 2 Receive Select AV amp Set SETUP SEND 6 6 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings cover page contrast resolution overseas mode delayed fax timer polling transmission or real time transmission If it is not illuminated in green press Z Fax before pressing Menu After each setting is accepted the LCD will ask if you want to enter more settings Press 1 to select more settings The 22 Setup Send LCD will return to the Setup Send Next menu A 1 Yes v ANO OR Press 2 if you have finished choosing settings and go to the next step 6 7 SETUP SEND Contrast If your document is very light or very dark you may want to set the contrast Use Light to make the fax darker Use Dark to make the fax lighter 1 If it is not illuminated in green press Z Fax Place the document face up in the ADF or face down on the scanner glass Press Menu 2 2 1 22 Setup Send Press or toselectauto Eon Light or Dark v bigh Press Set Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Pres
96. g 2 INTRODUCTION 1 19 Multi line connections PBX Most offices use a central telephone system While it is often relatively simple to connect the MFC to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisable to have a separate line for the MFC You can then leave the Receive Mode set to Fax Only to receive faxes any time of the day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the MFC to work with a PBX Itisnot guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 Ifall incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephone calls Custom features on your phone line If you have Voice Mail Call Waiting RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC See Custom features on a single line on page 12 13 1 20 INTRODUCTION f Paper About paper Type and size of pap
97. ge PABX Your fax can be connected to most types of PABX The recall facility on the machine supports timed break recall only TBR PBXS normally can work with this for gaining access to an outside line or for transferring a call to another extension The feature works when the Tel R key is pressed Setting PABX If the machine is connected to a PABX system set PBX to On If not set it to Of f Press Menu 0 5 05 PBX 2 Press lt gt or to select on or 7 on Off v off Press Set 3 Press Stop Exit You can program a Tel R keypress as part of a number stored in a One Touch or Speed Dial location When programming the One Touch or Speed Dial number Function menu 2 3 1 or 2 3 2 press Tel R first the screen displays then enter the telephone number If you do this you do not need to press Tel R each time before you dial using a One Touch or Speed Dial location See Storing numbers for easy dialling on page 7 1 However if PBX is set to of f you cannot use the One Touch or Speed Dial number that a Tel R key press is programmed into GETTING STARTED 4 5 General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel Fax Copy and Scan You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode If you select of the MFC stays in the mode you used last Press Menu 1 1 11 Mode Timer 2
98. han one page press 1 and go to Step 5 Place the next page on the Piac oe Fasc scanner glass Press Set i Set Next Page The MFC starts scanning and Then Presas et then returns to Step 4 Repeat Steps 4 and 5 for each additional page To send the next fax go to Step 1 SETUP SEND 6 10 Real Time Transmission When you are sending a fax the MFC will scan the documents into the memory before sending Then as soon as the phone line is free the MFC will start dialling and sending If the memory becomes full the MFC will send the document in real time even if Real Time TX is setto Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or for the next fax only If you want to fax multiple pages use ADF If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 5 22 Setup Send 3 To change the default setting 5 Do ae press or toselectOn or ly On Off Press Set Go to Step 5 _OR For the next fax transmission only press lt or to select Next Fax Only Press Set 4 Press lt or to select Next Fax On or Next Fax Off Press Set 6 11 SETUP SEND 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finis
99. he document cover The documents are Face Down on the Scanner Glass Document Guidelines i 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover A If the document is a book or is thick do not slam the cover or press on it 4 Dial the fax number Press Start The MFC starts scanning the first page 6 3 SETUP SEND 5 Tosenda single page press2 Or Flatbed Fax press Start again The MFC starts Next Page sending the document a oa v 2 No Send OR To send more than one page press 1 and go to Step 6 6 Place the next page on the plaeoea fase scanner glass Press Set Set Next Page Then Press Set The MFC starts scanning Repeat Steps 5 and 6 for each additional page A E Ifthe memory is full and you are faxing a single page it will be sent in real time E If you need to cancel before the fax is sent press Stop Exit SETUP SEND 6 4 Faxing legal size documents from the scanner glass When documents are legal size you need to set the size to Legal If you do not the bottom portion of the faxes will be missing If it is not illuminated in green press lt 3 Fax 2 Press Menu 2 2 0 3 Press lt gt or to select Legal Press Set 4 Press Stop Exit Out of Memory message Ifyou getan Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an Out of M
100. hed choosing settings for this page and then go to Step 6 6 Enter the fax number Press Start to send the fax ee In Real Time Transmission using the scanner glass the auto redial function doesn t work Checking job status Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD shows No Jobs Waiting Press Menu 2 6 26 Remaining Jobs 2 If you have more than one job a waiting press gt or amp to v 003 17 30 ABCDEFG scroll through the list 3 Press Stop Exit Cancelling a job while scanning the document You can cancel a job while you are scanning it into memory by pressing Stop Exit SETUP SEND 6 12 Cancelling a scheduled job You can cancel a fax job that is stored and waiting in memory Press Menu 2 6 26 Remaining Jobs Any jobs that are waiting will See En 002 15 00 BIC appear on the LCD v 003 17 30 ABCDEFG 2 Ifyou have more than two jobs waiting press lt gt or to select the job you want to cancel Press Set _OR If you only have one job waiting go to Step 3 3 Press 1 to cancel _OR Press 2 to exit without cancelling To cancel another job go to Step 2 4 Press Stop Exit 6 13 SETUP SEND Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine Your Cover Page includes the name stored in the One Touch or Speed Dial memory If you re dialling man
101. hen Fax Forwarding is set to On your MFC stores the received fax in the memory Then it dials the fax number you ve programmed and forwards the fax message Press Menu 2 5 1 25 Remote Fax Opt 2 Press or to select on or n a o Forward Press Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Set 4 Press Stop Exit 8 1 REMOTE FAX OPTIONS Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Remote Retrieval operations The LCD will show when you have a fax stored in memory 1 Press Menu 2 5 2 25 Remote Fax Opt The LCD will ask you to choosea 2 a Storage fax setting a 2 Press lt gt or to select on or Off Press Set 3 Press Stop Exit a If there are faxes in the memory when you turn Fax Storage OFF the LCD will ask if you want to erase the faxes in the memory If you press 1 all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Polling on page 5 10 A m After you have selected Fax Forwarding feature Fax Storage is set to On automatically If you bring Fax Forwarding feature back to off Fax Storage stays on m Ifthere is a power failure you will not lost the data in memory up to 4 days REMOTE FAX OPTIONS 8 2 Setting your Remote Ac
102. here 5 Putthe paper tray firmly back in the MFC and unfold the support flap before you use the MFC Support Flap with Extension A When you put paper in the paper tray please remember the following m The side to be printed on must be face down m Put the leading edge top of the paper in first and push it gently into the tray m To copy or receive faxes on Legal size paper unfold the support flap extension too 2 6 PAPER To load paper or other media in the manual feed tray For MFC 8440 A When printing envelopes and labels you should only use the manual feed tray 1 Open the manual feed tray Slide the paper guides to fit the paper size 2 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller Hold the paper in this position until the MFC automatically feeds the paper in for a short distance and then let go of the paper PAPER 2 7 A When you put paper in the manual feed please remember the following m The side to be printed on must be face up m Put the leading edge top of the paper in first and push it gently into the tray m Make sure that the paper is straight and in the proper position on the manual feed tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam E Do not put more than one sheet of paper or envelope in the manual feed tray at any one time or it may cause a jam 2
103. here you can store numbers for easy dialling You can store a second number on each key if you press Shift and the One Touch Key together Out of Paper Reception Receives faxes into the MFC s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines GLOSSARY G 3 Pause Allows you to place a 3 5 second delay in the dialling sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call and access your MFC from a remote location Remote Activation Code Press this code 51 when you answer a fax call from an extension or external phone to transfer the call to the MFC Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone Resolution The number of vertical and horizont
104. highly textured paper or paper with an embossed letterhead For optimum printing use a recommended type of paper especially for plain paper and transparencies For more information on paper specifications call your nearest authorized sales representative or the place where you purchased your MFC m Use label or transparencies that are designed for use in laser printers E For the best print quality we recommend using long grained paper m If you are using special paper and the paper has problems feeding from the paper tray try again using the manual feed tray or Multi purpose tray E You can use recycled paper in this MFC 2 2 PAPER Paper capacity of the paper trays Multi purpose tray Width 69 8 to 220 mm 50 sheets MP tray Height 116 to 406 4 mm 80 g m MFC 8840D Manual feed tray Width 69 8 to 220 mm Single sheet MFC 8440 Height 116 to 406 4 mm Paper tray Tray 1 A4 Letter Legal B5 ISO 250 sheets B5 JIS Executive A5 A6 80 g m B6 ISO Optional lower tray A4 Letter Legal B5 ISO 250 sheets Tray 2 B5 JIS Executive a B6 ISO 80 Pe Duplex printing A4 Letter Legal PAPER 2 3 Paper specifications for each paper tray Paper Multi N A Plain paper Bond paper types purpose Recycled paper tray Envelope Labels and Transparency 2 Manual Plain paper Bond paper N A feed tray Recycled paper Envelope Labels and Transparency Paper tray Plain paper
105. ift the Document Cover Place the documents Face Down on the Scanner Glass Document Guidelines oS BN n 2 Using the document guidelines on the left center the document face down on the scanner glass and close the document cover 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Start The MFC will start scanning the document If you want to sort multiple copies use the ADF See Making a single copy from the ADF on page 10 3 10 4 MAKING COPIES Out of Memory message Ifthe Out of Memory message appears press Stop Exit to cancel or press Start to copy scanned pages You will need to clear some jobs from the memory before you can continue Out of Memory Copy Press Start Quit Press Stop A To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 2 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 7 When you getan Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 a Then if this error message appears more than once you may wish to consider increasing the memory size For more information on how to increase the memory size see Memory board on page 13 1 MAKING COPIES 10 5 Using the Copy keys Temporary settings When you want to change the settings only for the next copy
106. ing numbers for easy dialling c ccccccesseeeeeeeeeees 7 1 Storing One Touch Dial nUMmbe S cccseeeeeeeeees 7 1 Storing Speed Dial NUMbELS ccceccesseeeeeeeeeeeees 7 3 Changing One Touch and Speed Dial numbers 7 4 Setting up Groups for Broadcasting cc sseeeeee 7 5 Dialling Options cccceccesseeeseeeeeeeeeeaeeeeseeesseeeeeeeesseeenaees 7 7 BS E A E EE E arlene E TE A E 7 7 One Touch Dialling cccccececceseeeeeeseeeseeeesaeeeeeneas 7 7 Speed DialliNg arriessrsrinnansennain denii aa 7 8 Manual iallliing ccccccssecesseeeseeeeeeeeeeeeeeeeeesseeeseees 7 8 Using an external telephone cccccceeeeeeeeeeeeeeeeees 7 8 Access codes and credit card numbers 0008 7 9 FS E 7 10 Tone or Pulse cccceccceeeceeeeceeeeeseeceeeeaeeseaeeaeeessess 7 10 Remote Fax Options cccccsssscecesesseeeeseeseeseeeeseeseeeesseeeneases 8 1 TEAT AELE e PN A E A E E ET 8 1 Programming a Fax Forwarding number 06 8 1 Setting Fax StOrage cccccceccecscseeeeceescesceeeeeeesccessseeees 8 2 Setting your Remote Access COdG cccseeseeeeeeeeeneeees 8 3 Remote retrieval cccccecccsseceeeceeeeceeeceseeceseesseseeeeneeess 8 4 Using your Remote Access Code c ccceeeeeeeneeees 8 4 Remote COMMANGG ccccceeeecseeeeeeeeeeaeeeeeeeeeseeeeaees 8 5 Retrieving fax messages
107. ining in Print data remains in the MFC memory Memory Yellow 1 10 INTRODUCTION Service error Follow the steps below 1 Turn off the power switch 2 Wait a few seconds and then turn it back on and try to print again If you cannot clear the error and see the same service call indication after turning the MFC back on call your dealer or Brother authorized service center Cover open The cover is open Close the cover See Error messages on page 12 1 Toner empty Replace the toner cartridge with a new one See Replacing the toner cartridge on page 12 27 Paper error Put paper in the tray or clear the paper jam Check the LCD message See Troubleshooting and routine maintenance on page 12 1 Scan lock Check that the scanner lock lever is released See Scanner Lock Lever on page 1 4 Others Check the LCD message See Troubleshooting and routine maintenance on page 12 1 Memory is full See Error messages on page 12 1 A When the power switch is off or the MFC is in Sleep mode the LED is off INTRODUCTION 1 11 About fax machines Fax tones and handshake When someone is sending a fax the MFC sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Start and they will continue for about 60 seconds after dialling During that time the sending machine must begin the handshake or connection with the receiving ma
108. ional paper tray z An Reduction 2 press or amp to select v Ore Tray lorTray 2 Press Set 4 Use or to select on or Off Press Set 5 Press Stop Exit A If you receive faxes that are split onto two pages turn on this setting 5 5 SETUP RECEIVE Reception into memory As soon as the paper tray becomes empty during fax reception the screen will display Check Paper please put some paper in the paper tray See Quick Setup Guide If the Memory Receive switch is ON at this time The current fax reception will continue with the remaining pages being stored in memory if it is available Subsequent incoming faxes will also be stored into memory until the memory is full following with no further incoming fax calls will be automatically answered To print all data put paper in the paper tray If the Memory Receive switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray To print the last fax received load paper in the paper tray If it is not illuminated in green press Z Fax 2 Press Menu 2 1 6 21 Setup Receive 3 Use or p to select On or a D Receive off v Off Press Set 4 Press Stop Exit SETUP RECEIVE 5 6 Printing a fax from the memory If you set Fax Storage to ON for Remote
109. k SUGGESTIONS Thin or thick paper below the standard can cause this problem Make sure you select the Paper Type that suits the media type you use See Setting the Paper Type on page 4 7 and Media Type in Software User s Guide on the CD ROM The Paper Type setting may be incorrect for the type of print media you are using OR The print media may be too thick or have a rough surface See Setting the Paper Type on page 4 7 and Media Type in Software User s Guide on the CD ROM Set Toner Save mode to off in the Advance tab in the printer driver See Toner Save Mode in Software User s Guide on the CD ROM Make sure that your MFC is powered on and is On Line and in Ready mode Press the Test switch Then the current settings of the NC 9100h are printed Verify that the cabling and Network connections are good If possible try connecting the MFC to a different port on your hub using a different cable Check to see if there is any LED activity The NC 9100h has a two color LED for diagnosing problems 12 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Improving the print quality This section provides information on the following topics Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 01234 Gray background 0 wee 4 Toner specks Make sure that you use paper that meets our specifications See About paper on page 2 1 Choose Thick Paper mode in the printer driver or use thinner pape
110. king up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended masiter slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly 1 18 INTRODUCTION EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE E B B INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET Y SOCKET INCOMING LINE D E A Z FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fi
111. l alcohol to remove dirt from the control panel It may crack the panel E Do not use isopropyl alcohol to clean the laser scanner window Do not touch the scanner window with your finger E The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Turn the MFC power switch off and open the front cover 2 Remove the drum unit and toner cartridge assembly A WARNING Just after you have used the MFC some internal parts of the machine are extremely HOT When you open the front cover of the MFC never touch the shaded parts shown in the diagram below Front view TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 25 3 Gently clean the scanner window by wiping it with a clean soft dry cloth Do not use isopropyl alcohol m a TEN ENN ee he Ee Ba Scanner Window Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times 2 Return the blue tab and snap it into the Home position W Home Position Corona Wire Caution If the blue tab is not at Home position W printed pages may have vertical stripes 3 Rein
112. m unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner E To prevent damage to the MFC from static electricity do not touch the electrodes shown below Gye rN ae pane ed cS IEE J u i Ey Y T at i a 2e L G aie 6 Z EX 12 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit Lock Lever Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water 3 Unpack the new toner cartridge Place the used toner cartridge into the aluminum bag and discard it according to local regulations Caution E Wait to unpack the toner cartridge until immediately before you install it in the MFC If a toner cartridge is left unpacked for a long period of time the toner life is shortened E Brother multifunction machines are designed to work with toner of a particular specification and work to a level of optimum performance when used with genuine Brother toner cartridges Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges with this machine nor d
113. n Change for Daylight Daylight Off Savings Time automatically 6 Ecology 1 Toner Save On Increases life oftoner 4 10 Off cartridge 2 Sleep Time 00 99 Conserves power 05Min 3 Power Save On Power Save Mode 4 Off A The factory settings are shown in Bold with x 9 9 10 10 11 12 3 5 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer 1 General Setup Continued Tray l Only MP Only Auto x 7 Tray Use Copy For MFC 8440 this menu doesn t appear If you have optional tray 2 see page 3 17 8 Tray Use Fax This setting only appears if you have the optional tray 2 see page 3 17 7 LCD Contrast MFC 8440 8 LCD Contrast MFC 8840D 9 LCD Contrast With optional tray 2 1 Setup 1 Ring Delay 00 04 02 Receive UK only In Fax mode 00 05 02 only Nordic countries only 2 F T Ring all Stop Exit Selects the tray that will be used for copy Selects the tray that will be used for fax Adjusts the contrast of LCD Sets the number of rings before the MFC answers in FAX or FAX TEL mode Sets the pseudo double ring time in FAX TEL mode A The factory settings are shown in Bold with x ON SCREEN PROGRAMMING 3 6 Press the Menu numbers ex Press 1 1 for Mode Timer Menu 7O to select Main Menu 2 Fax Continued 1 Setup Receive
114. need to type text into the MFC Most number keys have three or four letters printed above them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key one time two times three times four times 2 A B C 2 x CO 2A IM N ONOO Ff Ww oO OoON OO BB WwW So3oduvEcQg Oo lt lt DVOr 7 Inserting spaces To enter a space press once between numbers and twice between characters GETTING STARTED 4 3 Making corrections If you entered a letter incorrectly and want to change it press g to move the cursor under the incorrect character Then press Clear Back The letter above the cursor will be deleted Re enter the correct character Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right before you press the key again Special characters and symbols Press or 0 and then press d or j to move the cursor under the special character or symbol you want Then press Set to select it Press for space amp Press for lt gt A_ Press 0 for AEOUACEEO 4 4 GETTING STARTED PABX and TRANSFER The machine is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchan
115. nu OR Press 2 to fax Enter the fax number 8 Press Start Receiving faxes Select Receive Mode 1 2 Press Menu 0 1 Press or to select Fax Only Manual Fax Tel and External TAD and then press Set Storing numbers Storing One Touch Dial numbers 1 2 Press Menu 2 3 1 Press the One Touch key where you want to store the number Enter a number up to 20 digits and then press Set Enter a name up to 15 characters or leave it blank and then press Set Press Stop Exit vi Storing Speed Dial numbers 2 5 Press Menu 2 3 2 Enter a three digit Speed Dial number and then press Set Enter a number up to 20 digits and then press Set Enter a name up to 15 characters or leave it blank and then press Set Press Stop Exit Dialling operations One Touch Dialling Speed Dialling 1 2 4 If it is not illuminated in Z3 Fax Place the document face up in the ADF or face down on the scanner glass Press the One Touch key of green press the number you want to call OR Press Search Speed Dial press and then press the three digit Speed Dial number Press Start Using Search 1 2 vii If it is not illuminated in green press Fax Press Search Speed Dial and then enter the first letter of the name you re looking for 3 4 Press or to search the memory Press Start Making copies
116. nu press Q Menu Press the Menu numbers ex Press 1 1 for Mode Timer OR 809 009 0D gt lt gt gt to to select to select exit 1 General 1 Mode Timer 0 Sec Sets how long the Setup 30 Sec MFC will stay in Copy 1 Min or Scan mode before 2 Mins returning to Fax l mode 5 Mins Off 2 Paper Type 1 MP Tray Thin Sets the type of MFC 8840D Plain paper in the Thick Multi purpose tray Thicker Transparency 2 Tray 1 Thin Sets the type of For Plain paper in paper tray MFC 8440 this Thick 1 menu doesn t Thicker appear Transparency 3 Tray 2 Thin Sets the type of option Plain paper in paper tray Thick 2 Thicker Transparency 3 Paper Size 1 Tray 1 A4 Sets the size of paper This menu Letter in paper tray 1 only appears if Legal elt E Executive optional tra 42 yp as A6 B5 B6 A The factory settings are shown in Bold with x ON SCREEN PROGRAMMING 3 4 Press the Menu numbers ex Press 1 1 for Mode Timer OR A 809 00 SO gt gt Cx to to select to select to accept exit Main Menu Menu Descriptions Selections 1 General 3 Paper Size 2 Tray 2 A4 Sets the size of paper 4 8 Setup Continued option Letter in paper tray 2 Continued Legal Executive A5 B5 B6 Adjusts the ring volume 2 Beeper Adjusts the volume level of the beeper 4 4 3 Speaker Adjusts the speaker 4 4 4 volume 5 Auto O
117. ode 008 4 13 Setting the Tray Use for Fax Mode cccccceeeeee 4 14 Setting the LCD Contrast ccccccssceesesseseeeeeenees 4 14 Initial Setup depending on Your Country 0000eee 4 15 Setting Tone or Pulse dialling mode Except for the Nordic Countries c0ce 4 15 SETUP RECEIVE siisii eisau 5 1 Basic receiving operationS s ssssssseesesrrssrerrrrrrreseresrree 5 1 Choosing the Receive MOde ccccsseeeeeeeseeeeeeees 5 1 To select or change your Receive Mode 5 2 Setting the Ring Delay ccccccccccssessseeeeeeeseeeeeeeees 5 2 Setting the F T Ring Time Fax Tel mode only 5 3 FADECO ee eer eee eee eee ee een 5 4 Printing a reduced incoming fax Auto Reduction 5 5 Reception into MOMOTY cccssseecesssereceeeeessseeensaseress 5 6 Printing a fax from the memory cccssseeeeeeeeeneeeees 5 7 Setting the Print Density cccccecssseeeeeeeseeeeeens 5 7 Advanced receiving operations ccceseeceeeeeeeeeeeeeeeaes 5 8 Operation from extension telephones 0ccee 5 8 For FAX TEL mode Only sccccccceseeeeeseeeeeeeeneeeeees 5 8 Using a cordless external handset eeeeee 5 9 Changing the remote codes ccccsseeeeeeeseeeeeeeenees 5 9 Fe OMIM eea E E 5 10 SECUre POING aeran 5 10 Setup for Polling Receive Standard 5 10
118. oes it recommend the refilling of empty cartridges with toner from other sources If damage is caused to parts of this machine as a result of the use of toner or toner cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with the machine any repairs required as a result will not be covered by the warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 29 4 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge 6 Insert the new toner cartridge in the drum unit until it clicks into place If you put it in properly the lock lever will lift automatically wi Toner Cartridge 12 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position W before reinstalling the drum unit and toner cartridge assembly Home Position Corona Wire 8 Reinstall the drum unit and toner cartridge assembly and close the front cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 31 Replacing the drum unit The MFC uses a drum unit to create print images on paper If the LCD shows Change Drum Soon the drum unit is near the end of its life and it is time to purchase a new one Even if the LCD shows Change Drum Soon you may be able to continue printing without having
119. on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch key 03 One Touch key 02 and Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press One Touch key 03 and then press 7001 using the dialling pad A If you must wait for another dial tone or signal at any point in the dialling sequence store a pause there in the number by pressing Redial Pause Each key press adds a 3 5 second delay 7 9 AUTO DIAL NUMBERS AND DIALLING OPTIONS Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause Tone or Pulse If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 7 Lift the handset of an external phone 2 Press onthe control panel of your MFC Any digits dialled after this will send tone signals 3 When you hang up the MFC will return to the Pulse dialling service AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 10 Remote Fax Options Fax Forwarding A After you have selected Fax Forwarding Fax Storage is set to On automatically Programming a Fax Forwarding number W
120. one side turn the other side of the document face up in the ADF Press Start MAKING COPIES 10 17 Duplex 2 in 1 and Duplex 4 in 1 For MFC 8840D 1 Press j Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Duplex N in 1 and or to select Duplex 2 in 1 OrDuplex 4 in 1 Press Set Press gt or to select Portraitl Portrait2 Landscapel Of Landscape2 Press Set Press Start to scan the document If you placed the document in the ADF the MFC starts printing OR If you placed the document on the scanner glass go to Step 6 Place the next document on the scanner glass Select 1 and press Set or press 1 to copy next page After all the pages of the document have been scanned select 2 and press Set or press 2 to print 10 18 MAKING COPIES Changing the default copy settings You can adjust the copy settings that are shown in the chart These settings will stay until you change them again Submenu Menu Selections Options Factory Settings 1 Quality o TE oO Quality Press Menu 3 1 2 Press gt or to select Text Photo Or Auto Press Set 3 Press Stop Exit Contrast oom oomoo 0E o 31 00aLLeYy A Auto Text v Photo Select AV amp Set You can
121. ouch key or a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Start or Search Speed Dial the three digit location and Start First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 339 numbers to one large Group See Storing Speed Dial numbers on page 7 3 and Changing One Touch and Speed Dial numbers on page 7 4 1 Press Menu 2 3 3 23 Set Quick Dial 2 Decide where you wish to store the 3 Setup Groups Group Group Dial AND Press a One Touch key OR Press Search Speed Dial and enter the three digit location and then press Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group 23 Set Quick Dial number 002 Press Set rouo ei For example press 1 for Group 1 7 5 AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 e To include One Touch or Speed Dial numbers in the Group enter them as if you were dialling For example for One Touch key 05 press One Touch key 05 For Speed Dial location 009 press Search Speed Dial then press 009 on the dial pad The LCD shows 005 009 Press Set to accept the numbers for this Group Use the dial pad and the chart on page 4 3 to enter a name for the Group
122. owever if you have set the Mode Timer for Copy and Scan modes to 0 or 30 seconds the MFC returns to the default settings after the number of seconds that has been set for Mode Timer See Setting the Mode Timer on page 4 6 and Using the Copy keys Temporary settings on page 10 6 Enlarge Reduce Contrast Temporary C opy Keys O a tf Duplex Sort N in 1 O S a _I A While the MFC is copying incoming faxes will be received into the memory instead of being printed 10 2 MAKING COPIES Making a single copy from the ADF Press j Copy to illuminate it in green Place the document face up in the ADF 2 Press Start Do NOT pull on the document while copying is in progress A To stop copying and eject the document press Stop Exit Making multiple copies from the ADF 7 Press 25 Copy to illuminate it in green Insert the document face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Start A To sort the copies press the Sort key MAKING COPIES 10 3 Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass Multiple copies will be stacked all copies of page 1 then all copies of page 2 and so on Use the Temporary Copy keys to choose more settings See Using the Copy keys Temporary settings on page 10 6 Press Copy to illuminate it in green L
123. p Receive 3 Press or to select how r 1 n DeLay many times the line rings before v 04 the MFC answers Press Set If you select 0O the line won t ring at all 4 Press Stop Exit SETUP RECEIVE 5 2 Setting the F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you ll need to decide how long the MFC will signal you with its special pseudo double ring when you have a voice call If it s a fax call the MFC prints the fax This pseudo double ring happens after the initial ringing from the phone company Only the MFC rings for 20 30 40 or 70 seconds and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone in a separate wall socket phone socket on the same line as the MFC See Operation from extension telephones on page 5 8 If it is not illuminated in green press Fax 2 Press Menu 2 1 2 21 Setup Receive 3 Press or to select how ee Be ee te A 20 long the MFC will ring to alert you v 30 that you have a voice call Press Set 4 Press Stop Exit A Even if the caller hangs up during the pseudo double ringing the MFC will continue to ring for the set time 5 3 SETUP RECEIVE Fax Detect When you use this feature you don t have to press Start or the Remote Activation Code 51 when you answer a fax call Selecting On allows the MFC to receive fax calls automatically even if you
124. paper jams please follow the steps in this section Ay WARNING After you have just used the MFC some parts inside the MFC are extremely hot When you open the front cover or back output tray of the MFC never touch the shaded parts shown in the following diagram Front view Back view Clear the jammed paper as follows If the jammed paper is removed completely by using the information in the following steps you can install the paper tray first and then close the front cover and the MFC will resume printing automatically A E ifa paper jam occurs when using the optional lower tray unit check for correct installation of the upper paper tray E Always remove all paper from the paper tray and straighten the stack when you add new paper This helps prevent multiple sheets of paper from feeding through the MFC at one time and reduces paper jams 12 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Pullthe paper tray completely out of the MFC 3 Press the cover release button and then open the front cover 4 Pull out the drum unit assembly Pull the jammed paper up and out of the MFC If you cannot remove the drum unit assembly easily at this time do not use extra force Instead pull the edge of the jammed paper f
125. pause in the dialling sequence for example to access an outside line press Redial Pause as you are entering the digits Each key press of Redial Pause enters a 3 5 second pause when the number is dialled and a dash appears on the screen 5 Use the dial pad to enter the name up to 15 characters Press Set You can use the chart on page 4 3 to help you enter letters OR Press Set to store the number without a name 6 Goto Step 2 to store another One Touch number OR Press Stop Exit When you dial an auto dial number the LCD shows the name and number you ve stored or if you haven t stored a name only the number you ve stored AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 2 Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the three digit number and Start The MFC can store 300 Speed Dial numbers Press Menu 2 3 2 Oe co Oat ral 2 Use the dial pad to enter a 2 Speed Dial three digit Speed Dial number Speed Dial 001 300 For example press 005 Press Set If you have not installed the optional LAN board NC 9100h go to Step 4 OR If you have installed optional LAN board NC 9100h the MFC will ask you if have the Speed Dial is for a fax telephone number or an e mail address Go to Step 3 Press or to select 23 Set Quick Dial Fax Tel 100 Press Set A tore v E A
126. pears computer using a IEEE 1284 bi directional parallel cable The cable x CE must not go through another peripheral device such as a Zip Drive MFC is Busy or MFC External CD ROM Drive or Switch box i Connect Failure Error Make sure the MFC is not displaying an error message on the LCD Message appears i Display praying g Make sure no other device drivers which also communicate through the parallel port are running automatically when you boot up the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Statup Group Check with you computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off as follows Double click tool WarnOFF REG from the supplied CD ROM The Scan key on the MFC s control panel will not work unless you restart your PC with the MFC connected To turn it back on Double click tool WarnON REG from the supplied CD ROM Paper Handling Difficulties The MFC does not load paper Check to see if the Check Paper or Paper Jam message appears on The LCD shows
127. problem may disappear by itself Try printing multiple pages to clear this problem especially if the printer has not been used for a long time The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 12 32 Clean the inside of the printer and the primary corona wire in the drum unit See Cleaning the drum unit on page 12 26 The drum unit may be damaged Put in anew drum unit See Replacing the drum unit on page 12 32 Clean the primary corona wire of the drum unit Make sure the primary corona wire cleaner is at the home position A The drum unit may be damaged Install a new drum unit See Replacing the drum unit on page 12 32 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartridge on page 12 27 Make sure that a torn piece of paper is not inside the printer covering the scanner window The fixing unit may be smudged Call Customer Service You may clear the problem by wiping the scanner window with a soft cloth See Cleaning the printer on page 12 25 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartridge on page 12 27 Make sure the paper or other print media is loaded properly in the paper tray and that the guides are not too tight or too loose against the paper stack Set the paper guides correctly If you are using the manual feed tray or the multi purpose tray See How to load paper on p
128. py contrast to make copies darker or lighter 1 Aa Q Press Contrast Press Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Contrast Press to make a copy lighter OR Press to make a copy darker Press Set Press Start OR Press other Temporary Copy keys for more settings Contrast 10 10 MAKING COPIES Tray Select You can change the tray use only for the next copy Press 25 Copy to illuminate it in green Place the document face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Tray Select Press or to select the tray usage Press Set Press Start OR Press other Temporary Copy keys for more settings Q AQ N For MFC 8440 with the optional paper tray 2 Press Tray Select Tray Select For MFC 8840D with the optional paper tray 2 Bess Tray Selec Tray Select 1 XXX 2 XXX XXX is the paper size you set in Menu 1 3 A For MFC 8440 the LCD displays the tray use selections only if the optional paper tray is installed MAKING COPIES 10 11 Duplex N in 1 Duplex prints on both sides of the paper Press N in 1 2 in
129. r than you are currently using Check the printer s environment because conditions such as high Hollow print humidity can cause hollow print See Choosing a location on page v n You may clear the problem by cleaning the primary corona wire inside the drum unit by sliding the blue tab Make sure you return the blue tab to the home position A See Cleaning the drum unit on page 12 26 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 12 32 All black Recommendation Check the printer s environment Conditions such as humidity high temperatures and so on may cause this print fault See Choosing a location on page v If the whole page is too light Toner Save mode may be on Turn off Toner Save mode in the printer Properties tab of the driver OR If your MFC is not connected to a computer turn off Toner Save mode in the MFC itself See Toner Save on page 4 10 Try installing a new toner cartridge See Replacing the toner cartridge on page 12 27 Try installing a new drum unit See Replacing the drum uniton page 12 32 Make sure that you use paper that meets the recommended specifications See About paperon page 2 1 Check the printers environment high temperatures and high humidity can increase the amount of background shading See Choosing a location on page v Use a new toner cartridge See Replacing the toner cartridge on page 12 27 Use a new drum uni
130. r face down the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 Press Duplex N in 1 and or io select Duplex 1l in 1 Press Set 4 Press or to select Portrait2 or Landscapel Press Set OR Press or to select Portrait1 or Landscape2 and then go to Step 6 5 Press lt gt or to select Single Sided for the document If you are using the scanner glass or changed the number of copies at Step 2 this option will not appear Press Set 6 Press Start to scan the document If you placed the document in the ADF the MFC starts printing OR If you placed the document on the scanner glass go to Step 7 Place the next document on the scanner glass Select 1 and press Set or press 1 to copy next page After all the pages of the document have been scanned select 2 and press Set or press 2 to print 10 16 MAKING COPIES Make a double sided copy from a double sided document N OG A Q Pal Press Copy to illuminate it in green Place the document face up in the ADF Press Duplex N in 1 and lt or to select Duplex 1 in 1 Press Set Press lt gt or to select Portrait2 or Landscapel Press Set Press lt or amp to select Double Sided for the document Press Set Press Start Make sure that you have put the documents in the ADF as shown on the LCD and press Start After all the pages of the document have been scanned on
131. r heaters air conditioners water chemicals or refrigerators E Do not expose the MFC to direct sunlight excessive heat moisture or dust E Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers E Disruption of power can wipe out information in the MFC s memory E Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply E Avoid interference sources such as speakers or the base units of cordless phones Quick Reference Guide Sending faxes Automatic Transmission 1 2 If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Enter the fax number using One Touch Speed Dial Search or the dial pad Press Start If you are using the scanner glass press 2 or Start Real Time Transmission You can send faxes in real time 1 2 If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass Press Menu 2 2 5 Press or to select On and then press Set OR For the next transmission only press lt gt or to select Next Fax Only and then press Set For the next fax only press gt or to select Next Fax On and then press Set 6 Press 1 if you want to choose more settings and the LCD will return to the Setup send me
132. ress Clear Back 2 Press 1 to reset Check The documents were not inserted or fed See Document jams on page 12 5 Original properly or document scanned from ADF was longer than about 90cm Check Paper The MFC is out of paper or paper is not Refill the paper in the paper tray or Check Paper 1 properly loaded in the paper tray MP tray Check Paper OR OR The paper is jammed in the MFC Remove the paper and load it again See Paper jams on page 12 6 and Paper is jammed in the duplex tray For MFC 8840D on page 12 10 Check Paper MP Paper in the MP tray runs out Reload paper See To load paper or other media in the multi purpose tray MP tray For MFC 8840D on page 2 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 1 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Check Paper When you see this error the paper in the paper Load the appropriate size paper or Size tray does not match the paper size you set in change the default setting Menu 1 3 See Setting the Mode Timer on page 4 6 Check Scan The scanner lock is locked Release the scanner lock lever and Lock then press Stop Exit Comm Error Poor phone line quality caused Try the call again If problem communication error continues call Telephone Company to check your phone line Connection You tried to poll a fax machine that is not in Verify the other party s polling setup Fail Polled Waiting mode Cooling Down The temperature of
133. ring device TAD on page 1 15 1 12 INTRODUCTION ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check a fax transmission while it is in progress If the MFC detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the MFC Your MFC must have enough memory for this feature to work INTRODUCTION 1 13 Connecting the MFC Connecting an external telephone Although your MFC does not have a handset you can connect a separate telephone or telephone answering device directly to your MFC as shown in the diagram below f Extension 7 Wa f J HW me a or a Q ie NY Ge amp Example for the U K Whenever this phone or TAD is in use the LCD shows Telephone 1 14 INTRODUCTION Connecting an external telephone answering device TAD Sequence You may choose to connect an answering device However when you have an external TAD on the same telephone line as the MFC the TAD answers all calls and the MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message
134. rom the paper tray If the jammed paper can not be pulled out easily turn the jam dial towards you so that you gently pull the paper out TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 7 Ay WARNING To prevent damage to the MFC caused by static electricity do not touch the electrodes shown in the following diagram 5 Open the back output tray Pull the jammed paper out of the fuser unit If the paper jam can be cleared go to Step 7 A If you have to pull the paper toward the back of the MFC the fuser may get dirty with toner powder and it may scatter on the next printouts Print a few copies of the test page until the scattering of toner stops 12 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE A WARNING After you have just used the MFC some internal parts of the MFC are extremely HOT Wait for the MFC to cool down before you touch the internal parts of the MFC Back view 6 Open the jam clear cover fuser cover Pull the jammed paper out of the fuser unit Jam Clear Cover Fuser Cover Close the jam clear cover Close the back output tray TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 9 8 Push the lock lever down and take the toner cartridge ou
135. rs and manually dialled numbers in the same broadcast you must press Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 5 After the broadcast is finished a Broadcast Report will be printed to let you know the results E Enter the long dialling sequence numbers as you would normally but remember that each One Touch and Speed Dial number counts as one number so the number of locations you can store becomes limited 6 17 SETUP SEND m If the memory is full press Stop Exit to stop the job or if more 1 2 O N OC QA A than one page has been scanned press Start to send the portion that is in the memory If it is not illuminated in green press Z Fax Place the document face up in the ADF or face down on the scanner glass Enter a number using One Touch Speed Dial a Group number Search or manual dialling using the dial pad Example Group number When the LCD displays the fax number of the other party press Set You will be asked to press the next number Enter the next number Example Speed Dial number When the LCD displays the fax number of the other party press Set Enter another fax number Example Manual dialling using the dial pad Press Start If you are using the scanner glass go to Step 8 To send a single page press 2 or press Start again The MFC starts sending the fax OR To
136. s 2 if you have finished choosing settings for this page and then go to Step 5 Enter a fax number Press Start to send the fax from the ADF The MFC starts scanning the first page If you are using the scanner glass go to Step 7 To send a single page press 2 or press Start again The MFC starts sending the document OR To send more than one page press 1 and go to Step 8 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 7 Repeat Step 7 and 8 for each additional page SETUP SEND 6 8 Fax Resolution When you have a document in the ADF or on the scanner glass you can use the Resolution key to change the setting temporarily for this fax only If it is not illuminated in green press Z Fax Press Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting if it is not illuminated in green press B Fax 2 Press Menu 2 2 2 22 Setup Send 3 Press or to select the pores eS TUCION A Standard resolution you want v Fine Press Set 4 Press Stop Exit Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray This has the slowest transmission time Manual and automatic fax
137. s the same problem your scanner is dirty See Cleaning the scanner on page 12 24 Handling Incoming Calls MFC Hears Voice as CNG Tone Sending a Fax Call to the MFC Custom features on a single line If your MFC is set to Fax Detect ON it is more sensitive to sounds Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect to OFF See Fax Detect on page 5 4 If you answered at the MFC press Start and hang up immediately If you answered on an external or extension phone enter your Remote Activation Code default setting is 51 When your MFC answers hang up If you have Call Waiting Call Waiting Caller ID RingMaster Voice Mail an answering machine an alarm system or other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data Menu Setting Difficulties The MFC beeps when you try to access the Setup Receive and Setup Send menu Make sure that MFC is in Fax mode If the Fax key is not illuminated press it to turn on Fax mode Setup Receive Setting Menu 2 1 and Setup Send Setting Menu 2 2 are available only when the MFC is in Fax mode Copy Quality Difficulties Vertical streaks appear in copies Sometimes you may see vertical streaks on your copies Either the scann
138. send more than one page press 1 and go to Step 9 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page SETUP SEND 6 18 Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off If it is not illuminated in green press Fax Place the document face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 9 22 Setup Send 3 Press lt or to select on or 3 ii Hoag Off v off Press Set 4 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Start If you are using the scanner glass go to Step 7 Tosenda single page press 2 or press Start again The MFC starts sending the fax OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 7 Repeat Steps 7 and 8 for each additional page 6 19 SETUP SEND Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day
139. sion Beeper The sound the keys make when they are pressed an error occurs or a fax has been received or sent Beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine Coding Method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your MFC is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker GLOSSARY G 1 Cover Page Prints a page at the other party s fax machine that contains the sender and recipients name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Cov
140. sntedcsacecimdoumenonce 10 14 N TEN T GODY esncviensaatnccaegeannnonduscenutseanennnniceaaeetummees 10 14 POSO a E sane ana de oncaeestesseeaaeee 10 15 Duplex 1 in 1 For MFC 8840D 00 10 16 Duplex 2 in 1 and Duplex 4 in 1 For MFC 8840D ccccccceesseseeeeesneeeeesenees 10 18 Changing the default copy settings ccccseeeeeeeees 10 19 COTA cea a ceacecedusaecenssceaseeueacen 10 19 OIE AS E EE AEA O E E 10 19 Important information s ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 11 1 IEC 60825 Specification cccccceeeeeesseeeeeeeeeeeeees 11 1 Laser OOS cnr a E N 11 1 AU HOU e E E ER 11 1 Foa your SAN I eE 11 2 Disconnect device ccececseseceeeeceeeseceeeceeeeceneeseaens 11 2 IT power system For Norway only 00008 11 2 LAN connection ccccceceseeceseeeeenseeneeseneeeauens 11 2 International ENerey Star Compliance Statement 0 0 ccc cececccccesesseeeeceseeeeeeeeesesaeseeeeeseaaaees 11 2 Important Safety INStrUCTIONS ccccceeeeeeeeeeeeeeeeeeneeees 11 3 Trademarks ccccccceeccesseeeeeceeseceeeseueecueceaeeeaeessaeeaeeeseees 11 5 xiii Troubleshooting and routine maintenance 5 12 1 Troubleshooting ccceeeeeeeeeeeeeeeseeeeeeeeeeaeeeeeeeeeaeeesaaeeeas 12 1 Error messages ccccseecccesscsesseeesseeeeeceeeeceeeeseeeeeeeees 12 1 Document JAMS cccceececseeeseeeeseeeeeeeeeeseeesseeeseaeeeas 1
141. ss range 2 Setup 1 Mail 60 characters Enter the mail Internet Address address 2 SMTP Server 000 255 000 Enter the SMTP 255 000 255 server address 000 255 3 POP3 Server 000 255 000 Enter the POP3 255 000 255 server address 000 255 4 Mailbox up to 20 Enter the mail box Name characters name 5 Mailbox Pwd Password Enter the password to login to the POP3 server 3 Setup Mail 1 Auto On Automatically checks RX Polling Off the POPS server for new messages 2 Po11 10Min Sets the interval for Frequency checking for new messages on the POP3 server A The factory settings are shown in Bold with x ON SCREEN PROGRAMMING 3 14 Press the Menu numbers ex Press 1 1 for Mode Timer OR gt i gt GED Stop Exit A 809 009 099 gt lt gt a to select to select to accept exit Main Menu Menu Descriptions Selections 6 LAN 3 Setup Mail 3 Header All Selects the contents option RX Subject From To Of the mail header to Continued Continued None be printed 4 Del Error On Deletes error mails Mail Off automatically 5 Notification O Sends notification MDN messages Off n n 4 Setup Mail 1 Sender Displays the subject See TX Subject that is attached to the Network Internet Fax data User s 2 Size Limit O Limits the size of Guide Off E mail documents on the CD ROM 3 Notification O Sends notification Off
142. ss Menu 2 2 7 22 Setup Send 3 Press lt or to select on a 1 Io ne Press Set v On 4 if you selected On Press or to select one of the standard or your own comments Press Set 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit if you have finished choosing settings SETUP SEND 6 16 Using a printed cover page If you prefer to use a printed cover page that you can write on you can print the sample page and attach it to your fax If it is not illuminated in green press Fax 2 Press Menu 2 2 7 3 Press lt gt or to select 22 Setup Send Print Sample 7 Coverpg Setup A Off Press Set v Print Sample 4 Press Start Your MFC prints a copy of your cover page 5 Press Stop Exit Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number Using the Set key you can include Groups One Touch Speed Dial numbers and up to 50 manually dialled numbers If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 390 different numbers However the available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax To include One Touch or Speed Dial numbe
143. sseeeeeeaneeeeeeeeaees 3 1 NAVIGON KEYS senomis eara 3 2 Getting started aaassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 4 1 Mial EU cre e 4 1 Setting the Date and TiMe ccccceeseseeceeeeeeeeeeees 4 1 Setting the Station ID esia 4 2 EMSC FONT so aorccintecoraateeusannnderecariadesscosemdoseastiedossed 4 3 Inserting SPACES cececeeeeeeseeeeeeeeeeeeeseeeeseeeesaneeeas 4 3 Making corrections cccscccsssecesesceneseeeeseeeaeeees 4 4 Repeating letters cccccsscccseecsseeceeeesseseeseneeees 4 4 Special characters and symbols cccssseeeees 4 4 PABX and TRANSFER c c sssseeeeeeseeeeeeeeeeeseaneeees 4 5 IN Te a riersnii e T 4 5 General Setup cccceececcccessseeeeeceseeeseeeeeseseeeeeeeeeasanases 4 6 Setting the Mode TimMer ccseseeeeeeeeeeeeeeaeseeeeeees 4 6 Setting the Paper Type cccccccceseseeeseeseeeeeseeeeees 4 7 Setting the Paper SiZC cccccceceeesessseeeeeeesesseeseeees 4 8 Setting the Ring VOIUME ccccceseeeeeceesseeeeeneeeeees 4 9 Setting the Beeper VOIUME c ccececsseseeeeesseeeeees 4 9 Setting the Speaker VOIUME 0ccccessseseeeeeeeeeees 4 10 Turning on Automatic Daylight Savings Time 4 10 Toner GaV eainiie 4 10 SS a E AN E TE E 4 11 Turning off the Scanner Lamp c ccsseceesseseeees 4 11 POWE DAVO narosan aA ea 4 12 Setting the Tray Use for Copy m
144. stall the drum unit and toner cartridge assembly into the MFC See Replacing the drum unit on page 12 32 4 Close the front cover 5 Plug in the power cord first then the telephone cord 12 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE Replacing the toner cartridge The MFC can print up to 6 700 pages using a high yield toner cartridge When the toner cartridge is running low the LCD shows Toner Low The MFC is supplied with a standard toner cartridge that must be replaced after approximately 3 500 pages Actual page count will vary depending on your average type of document i e standard letter detailed graphics A It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge If you have questions call your local waste disposal office We recommend that you clean the MFC when you replace the toner cartridge How to replace the toner cartridge A WARNING Just after you use the MFC some internal parts of the machine will be extremely HOT So never touch the shaded parts shown in the illustration TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 27 1 Open the front cover and pull out the drum unit Caution m Place the dru
145. t See Replacing the drum unit on page 12 32 Make sure you use paper that meets our specifications Rough surfaced paper or thick print media may cause this problem Make sure that you choose the appropriate media type in the printer driver See About paperon page 2 1 Try using a new drum unit See Replacing the drum unit on page 12 32 Make sure that you use paper that meets our specifications Rough surfaced paper may cause the problem See About paper on page 2 1 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 12 32 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 17 Examples of poor print Recommendation quality If the problem is not solved after printing a few pages the drum unit may have glue from label stock on the OPC drum surface Clean the drum unit as follows 1 Position the print sample in front of the drum unit and find the exact WNE Spot ori ach txt position of the poor print and graphics at 94 mm intervals X 94 mm 3 94 mm J Black Spots at 94 mm intervals 2 Turn the drum unit gear by hand while looking at the surface of the OPC drum Caution Be careful not to touch the photosensitive drum with your fingers Photosensitive drum 3 When you have located the mark on the drum that matches the print sample wipe the surface of the OPC drum with a cotton swab until the dust or paper powder on the surface comes off Caution Do not try
146. t e for copies 4 Printer 1 Emulation Auto Selects the HP Laserget Emulation mode BR Script 3 Prints a list of the MFC s internal fonts or Current printer settings 3 Reset Returns the MFC to Printer the original factory default settings 2 Print 1 Internal Options Font 2 Configuration 5 Print 1 Help List You can print these Reports lists and reports 3 Journal 5 System Setup A The factory settings are shown in Bold with x 3 11 ON SCREEN PROGRAMMING Press the Menu numbers ex Press 1 1 for Mode Timer OR Ee Cy Cy 9 009 09 mA lt gt E gt to select to select Main Menu Menu Descriptions Selections O Initial 1 Receive Fax Only You can choose the Setup Fax Tel receive mode that External TAD best suits your 2 Date Time 3 Station ID needs 4 Tone Pulse Stop Exit Menu 7O Manual Puts the date and time on the LCD and in headings of faxes you send Program your name fax and telephone number to appear on each page you fax Allows you to change Hungarian the LCD Language English for your country Language For Czech and Hungarian Norwegian Allows you to change Swedish the LCD Language Danish for your country Finnish 6 Local Language For Norwegian Swedish Danish and Finnish 5 PBX Turn on this function if the machine is connected to PABX private automatic Branch Exchange A m The factory s
147. t of the drum unit assembly Take out the jammed paper if there is any inside the drum unit 9 Put the drum unit assembly back in the MFC 10 Put the paper tray in the MFC 17 Close the front cover Paper is jammed in the duplex tray For MFC 8840D Pull the duplex tray and paper tray out of the MFC 12 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Put the duplex tray and paper tray back into the MFC A E The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed m Ifthe Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size paper jams may occur and the printing will be out of position on the page See To use Automatic Duplexing for fax copy and print operations For MFC 8840D on page 2 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 11 If you are having difficulty with your MFC If you think there is a problem with the way your faxes look make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and If your copy looks good you probably had a bad connection with static or horizontal streaks or the top interference on the telephone line If the copy looks bad clean the scanner and bottom of sentences are area If there is still problem call Brother or yo
148. tancy ef Drum Unit Life Expectancy ef S 7 SPECIFICATIONS TN 3030 Standard Toner Cartridge Up to 3 500 pages TN 3060 High Yield Toner Cartridge Up to 6 700 pages when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Up to 20 000 pages drum unit DR 3000 There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use and number of pages per print job Network LAN board NC 9100h MFC 8440 Option MFC 8840D Option ef When you add the optional Network LAN Board NC 9100h you can connect your MFC into the network to use the Internet FAX Network Scanner Network Printer and Network Management software SMTP POP3 E mail Services are required for Internet Fax Support for Windows 98 Me NT 4 0 2000 XP Novell NetWare 3 X 4 X 5 X Mac OS 8 6 9 2 X 10 1 10 2 1 or Greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP IPX SPX AppleTalk DLC LLC RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SMTP POP3 SMB NetBIOS IP IPP SSDP mDNS FTP MIBII as well as Brother private MIB TELNET SNMP HTTP TFTP Included Utilities BRAdmin Professional and Web Based Management E Scanning directly to a networked PC is not supported in Windows NT and Mac OS E BRAdmin Professional is not supported in Mac OS SPECIFICATION
149. telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes A You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function S When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will never pick up a call by itself since it is lt lt Neutral gt gt You can not change the receive mode to the other mode while the BT Call Sign is set to on To enable the machine to work with BT Call Sign Only with your external phone Press Menu 2 0 4 The screen displays the current setting of this feature 2 Press or to select on or off 3 Press Set 4 Press Stop Exit A If you turn off the BT Call Sign receive mode stays Manual You need to set receive mode again SETUP RECEIVE 5 14 Setup Send How to Fax You can send faxes from the ADF Automatic Document Feeder or from the scanner glass Enter Fax mode Before sending faxes make sure Z Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax N l J Fax om Faxing from the automatic document feed
150. ternal 1 15 5 1 CONNECTING ccceeceeeees 1 14 Receive Mode 5 1 Temporary Copy Settings l 4 INDEX Text Entering cceceee 4 3 Special Characters 4 4 Tone signals on Pulse line EE ESEE STEATE TI 7 10 Toner cartridge replacing ceceeeeeeeeees 12 27 Tray use setting CODY isaret aan ERa 4 13 TAK ia tere dita 4 14 Troubleshooting 00 12 1 error messages on LCD EE E E touted AET 12 1 if you are having difficulty incoming calls 12 13 paper handling 12 15 phone line difficulties PE eee ATE rece 12 12 printer difficulties 12 14 printing or receiving faxes Nelo T ET 12 12 Volume setting ccceee 4 9 beeper navies 4 9 ING sci cadet E E EEEE 4 9 speaker cccecceeeeeeeeeees 4 10 Remote Retrieval Access card If you plan to receive fax messages while away from your MFC carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit your wallet or organizer Keeping it handy will help you derive the full benefit of your MFC s Fax Forwarding and Remote Retrieval features dn Suey 9 YSTUIJ nod Udy JAW NOK 19831 0 Q G SSAd G puewrwoa g 1340 sdoaq WOUS TINJV P SaSBSSOUT ON Sd90q ON i sasessoul xB q d aq Suor q POATIIAI I SIFESSIU JO SPUTY OY s eUsIS DAW MoA E
151. the LCD If it is empty load a new stack of paper into the paper tray If Check Paper or Paper Jam there is paper in the paper tray make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray Reduce the amount of paper in the paper tray and then try again Check that the manual feed mode or MP tray or MP mode is not selected in the printer driver The MFC does not feed paper Reinsert the paper firmly load one sheet at a time Make sure that from the manual feed tray manual feed mode or MP mode is selected in the printer driver How can load envelopes You can load envelopes from the manual feed or MP tray Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your software Refer to your software application manual What paper can I use You can use plain paper envelopes transparencies and labels that are made for laser machines For information on paper you can use see Printer operation keys in Software Users Guide on the CD ROM How can I clear paper jams See Paper jams on page 12 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 15 DIFFICULTY Print Quality Difficulties Printed pages are curled Printed pages are smeared Printouts are too light Network Difficulties cannot print over the Networ
152. tic fax reception Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start A We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your MFC has trouble receiving then you must re record the OGM to include it INTRODUCTION 1 17 Using extension telephones For U K only It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to your machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone pic
153. tion Up to 9 600 x 9 600 dpi interpolated Up to 600 x 2 400 dpi optical Maximum 1200 x 1200 dpi scanning with Windows XP resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility Document Size ADF Width 148mm to 216 mm ADF Height 148 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 356 mm Scanning Width 212 mm Gray Scale 256 levels A E Scanning directly to a networked PC is available with Windows 98 98SE Me 2000 Professional and XP E Mac OS X scanning is supported in Mac OS X 10 2 1 or greater SPECIFICATIONS S 4 Printer Emulation Printer Driver Resolution Print Quality Print Speed Duplex Printing First Print Interfaces Interface Parallel USB PCL6 Brother Printing System for Windows emulation mode of HP LaserJet and BR Script PostScript Level 3 Windows 98 98SE Me 2000 Professional XP and Windows NT Workstation Version 4 0 driver supporting Brother Native Compression mode and bi directional capability Apple Macintosh QuickDraw Driver and PostScript PPD for Mac OS 8 6 9 2 Mac OS X 10 1 10 2 1 or Greater HQ1200 Max 2400 x 600 dots inch Normal printing mode Economy printing mode saves toner usage Up to 20 pages minute A4 size when loading paper from paper tray Up to 9 pages minute MFC 8840D only 9 sides per minute 4 5 sheets per minute Up to 12 seconds using A4 size paper in pap
154. to clean the surface of the photosensitive drum with a sharp object such as a ball point pen and so on The drum unit may be damaged Putin a new drum unit See Replacing the drum unit on page 12 32 12 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 0123 R Black toner marks across the page D ABCDEFG abcdefghijk abcde White lines across the page Black lines down the page Printed pages have toner stains down the page DS ABCDEFGH abc defghijk Ji 10 D abcde 01234 White lines down the page Page skewed TROUBLESHOOTING AND ROUTINE MAINTENANCE Recommendation The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 12 32 Make sure that you use paper that meets our specifications See About paper on page 2 1 If you use label sheets for laser printers the glue from the sheets may sometimes stick to the OPC drum surface Clean the drum unit See Cleaning the drum unit on page 12 26 Do not use paper that has clips or staples because they will scratch the surface of the drum If the unpacked drum unit is in direct sunlight or room light the unit may be damaged Make sure that you use paper that meets our specifications A rough surfaced paper or thick print media can cause the problem Make sure that you select the appropriate media type in the printer driver The
155. u tried to access a One Touch or Set up the One Touch or Speed Dial Registered Speed Dial number that is not programmed number See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 3 Out of Memory You can t store data in the memory Fax sending in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the data in the memory See Out of Memory message on page 10 5 Copy operation in process Press Stop Exit and wait until the other operations in process finish and then try again OR Clear the data in the memory See Out of Memory message on page 10 5 OR Add an optional memory See Memory board on page 13 1 Printing operation in process Reduce print resolution See Print Quality in Software User s Guide on the CD ROM OR Clear the data in the memory See Out of Memory message on page 10 5 OR Add an optional memory See Memory board on page 13 1 Paper Jam The paper is jammed in the MFC See Paper jams on page 12 6 and Paper is jammed in the duplex tray For MFC 8840D on page 12 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 3 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Pls Open A page piece of paper or paper clip etc may Open the front cover If you see any Cover be jammed inside the MFC jammed paper or other item gently pull it out then close the
156. ually the name is left blank The Cover Page shows your Station ID and the number of pages you re sending See Setting the Station ID on page 4 2 If you have Cover Page set to ON Menu 2 2 7 the number of pages is left blank You can select a comment to include on your Cover Page 1 Comment Off 2 Please Call Ja Urgant 4 SCONE Oe tive Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long Use the chart on page 4 3 for help entering characters See Composing your own comments on page 6 15 5 User Defined 6 User Defined Most of the Setup Send settings are temporary to allow you to make changes for each fax you send However when you set up your Cover Page and Cover Page Comments you are changing the default settings so they will be available while faxing SETUP SEND 6 14 Composing your own comments You can set up two comments of your own 1 2 3 If it is not illuminated in green press Fax Press Menu 2 2 8 22 Setup Send Press lt gt or to choose 50r 8 eas NOLS 6 for your own comment v 6 Press Set Use the dial pad to enter your customized comment Press Set See Entering text on page 4 3 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit Cover page for the next fax only This feature does not work without the Station ID So make sur
157. um unit until you have a print quality problem Page Counter You can see number of total pages copy pages print pages and List Fax total fax print total list print pages that your MFC has printed 1 Press Menu 2 0 3 20 Miscellaneous 3 Page Counter 2 The LCD shows number of pages uae ET for Total and CODY v Copy 120002 Press to see Print and List Fax 3 Press Stop Exit TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 35 Optional accessories Memory board The memory board is installed on the main controller board inside the MFC When you add the optional memory board it increases the performance for both copier and printer operations Model Name Optional Memory MFC 8440 82 MB Standard Memory 32MB TECHWORKS 12457 0001 MFC 8840D 32 MB Standard Memory 64MB TECHWORKS 12458 0001 128MB TECHWORKS 12459 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 2or3 Clock Frequency 100MHz or more Capacity 32 64 128MB Height 35mm or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs might not work with this MFC For the latest information from Brother visit http solutions brother com 13 1 OPTIONAL ACCESSORIES Installing the optional memory board A WARNING E DO NOT touch the surface of the main board within 15 minutes after turning off the power E Before installing the optional memory board make sure there are no
158. ur dealer for service cut off Poor quality print See Improving the print quality on page 12 17 Vertical black lines when Sometimes you may see vertical streaks black lines on the faxes you receiving receive Your MFC s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire See Cleaning the drum unit on page 12 26 or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call your dealer for service Horizontal streaks lines are You may get a fax with horizontal streaks or with missing lines Usually missing this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear as split If the received data is divided and printed on two pages or if you get an or blank pages additional blank page your Paper Size setting may not be correct for the paper you are using See Type and size of paperon page 2 1 Make sure that auto reduction function setting is turned on See Printing a reduced incoming fax Auto Reduction on page 5 5 Phone Line or Connections Dialling does not work Check for a dial tone Change Tone Pulse setting See Setting Tone or Pulse dialling mode Except for the Nordic Countries on page 4 15 Check all line cord connections Check power cord connection Send a manual fax by lifting the external
159. val will continue to work While Memory Security is On the following operations are available mM Receiving faxes into memory limited by memory capacity E Fax Forwarding If Fax Storage was already On E Remote Retrieval While Memory Security is On the following operations are NOT available E Sending faxes Printing received faxes Copy PC printing PC scanning A To print the faxes in memory turn Memory Security off 6 23 SETUP SEND Setting up the password av If you forget the Memory Security password please call your Brother dealer for service 1 Press Menu 2 0 1 20 Miscellaneous 2 Entera 4 digit number for the 1 Mem Security password New Passwd xxxXxX Press Set If you are entering the password for the first time the LCD shows Verify 3 Re enter the password Press Set Turning Memory Security on 1 Press Menu 2 0 1 20 Miscellaneous 2 Press or to select per Cue A set Security set security v Set Password Press Set 3 Enter the registered 4 digit password Press Set The MFC goes offline and the LCD shows Secure Mode A If there is a power failure the data in the memory will remain for up to 4 days Turning Memory Security off 7 Press Menu Enter the registered 4 digit password and press Set 2 Memory Security is automatically turned off and the LCD shows the Date and Time A If you enter the wrong Password the LCD shows wrong Password and stays offline The MFC will
160. xternal handset in F T pseudo ringing etc Also use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Resolution Sets the resolution when you send a fax Search Speed Dial Lets you look up numbers that are stored in the dialling memory It also lets you dial stored numbers by pressing and a three digit number Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers INTRODUCTION 1 7 DOooocoooooooo0oo000000000 ooooo0oo0oo00000 Navigation keys Menu Lets you access the Menu to program Set Lets you store your settings in the MFC Clear Back Deletes entered data or lets you exit the menu by pressing repeatedly Go 9 Press to scroll forward or backward to a menu selection When using the speaker or ring you can press these keys to adjust the volume in fax mode SD of GD Press to scroll through the menus and options Also you can use these keys to do a numeral search for the names of stored numbers in fax mode 1 8 INTRODUCTION e e Quality Tray Selecte z sort Q PQRS ecoeeveeeeeeoeeeeee ee Fee o oo Copy keys Temporary settings Enlarge Reduce Lets you reduce or enlarge copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the document Quality
161. y time you press a key or make a mistake and after a fax is sent or received Press Menu 1 4 2 CaS NTE 2 Press or to select your A 2 see as option v High Low Med High or Off Press Set 3 Press Stop Exit GETTING STARTED 4 9 Setting the Speaker Volume You can adjust the MFC s one way speaker volume Press Menu 1 4 3 14 Volume 2 Press or to select n 3 oo Low Med High or Off v High Press Set 3 Press Stop Exit Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct day and time in the Date Time setting The default setting is On 2 Press or to select On or A an Off v Off Press Set 3 Press Stop Exit Toner Save You can conserve toner using this feature When you set Toner Save to On print appears somewhat lighter The default setting is Of f 1 Press Menu 1 6 1 16 Ecology 2 Press or to select on or n 1 Ea SVE Off v Off 3 Press Set 4 Press Stop Exit 4 10 GETTING STARTED Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the MFC while it is idle You can choose how long the MFC is idle from 00 to 99 minutes before it goes into sleep mode The timer is automatically reset when the MFC receives a Fax
162. you enter in Step 3 Press Set to accept it or enter another time for the faxes to be sent 1 2 ef If it is not illuminated in green press Z Fax Place the document face up in the ADF or face down on the scanner glass Press Menu 2 2 3 22 Setup Send Enter the time you want the fax to aaa vee Sos be sent in 24 hour format Set Time 00 00 Press Set For example enter 19 45 for 7 45 PM Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 Enter the fax number Press Start If you are using the scanner glass go to Step 7 To send a single page press 2 or press Start again The MFC starts scanning the document OR To send more than one page press 1 and go to Step 8 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 7 Repeat Step 7 and 8 for each additional page The number of pages you can scan into the memory depends on the amount of data that is printed on each page SETUP SEND 6 20 Delayed Batch Transmission Before sending the delayed faxes your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time If it is not illuminat
163. ze at the same time so your MFC can fit an incoming fax or reduced copy on the page Press Menu 1 3 13 Paper Size 2 Press or to select A4 A lt Letter Letter Legal Executive AD Vv Legal Ao B5 Or Bo Press Set 3 Press Stop Exit With optional paper tray Press Menu 1 3 1 to set the 13 Paper Size paper size for Tray 1 1 Tray 1 OR 2 Tray 2 Press Menu 1 3 2 to set the paper size for Tray 2 2 Press or to select A4 Letter Legal Executive A5 A6 B5 and B6 Press Set 3 Press Stop Exit A E If you are using the optional paper tray paper size A6 is not available E If you select Transparency in Menu 1 2 you can only select A4 Letter Or Legal 4 8 GETTING STARTED Setting the Ring Volume You can adjust the ring volume when your MFC is idle not being used You can turn the ring of or you can select the ring volume level Press Menu 1 4 1 EEEE 2 Press lt gt or to select A 1 o Low Med High or Off High Press Set 3 Press Stop Exit In Fax mode press or to adjust the volume level Every time you press these keys the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Med When the beeper is on the MFC beeps ever

Brother MFC-8840D 5-in-1 Monochrome Laser Multi-Function Center plus duplex unit

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