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DELL B1165nfw

1. options or the models Contrast Normal e The menus are described in the Advanced Guide see Useful Setting Dark 1 Dark 5 Menus on page 174 Light 5 Light 1 Resolution Standard Fine Accessing the menu SUPET EINE Photo Fax 1 Select the Fax Copy or Scan button on the control panel depending on Color Fax the feature to be used Scan Size 2 Select az Menu until the menu you want appears on the bottom line Multi Send f the displ d OK of the display and press Delay Send Press the arrows until the needed menu item appears and press OK If the setting item has sub menus repeat step 3 Press OK to save the selection A U A W Press Stop Clear to return to the ready mode 2 Menu Overview and Basic Setup Menu overview Items Options Items Fax Feature Priority Send Fax Setup Continue Poroa eas Continue PC Secure Receive Off On Print Add Page Cancel Job Fax Setup Sending Redial Times Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode Options Receiving Receive Mode Ring To Answer Stamp RCV Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode Change Default Resolution Darkness Contrast Scan Size Auto Report On Off Manual TX RX On Off 2 Menu Overview and Basic Setup EJ Menu overview Items Options Items Options Copy Feature Scan Size Copy Feature Contrast Normal
2. Le LSL EESOSA D DS aaa LISS aS CS sO s 9 x dvanced configuration operation and DO My Bepending on models or countries a SZ A e a r gt E f SS e a F 4 ee p WN JUS oA em LA A a S 4 F w E Tp os Py ee AS ke 4 mv ay Cri e aire ATATA aYara A AJ ADVANCED This guide provide Bhvae 1 Introduction 3 Maintenance Key benefits 5 Ordering supplies and accessories 66 Features by models 7 Available supplies 67 Useful to know 10 Available maintenance parts 68 About this user s guide 11 Installing accessories 69 Safety information 12 Storing the toner cartridge 70 Machine overview 17 Redistributing toner 72 Control panel overview 21 Replacing the toner cartridge 74 Turning on the machine 23 Monitoring the supplies life 76 Installing the driver locally 24 Setting the toner low alert 77 Reinstalling the driver 27 Cleaning the machine 78 Tips for moving amp storing your machine 84 2 Menu Overview and Basic Setup 4 Troubleshooting Menu overview 29 Machine s basic settings 35 Tips for avoiding paper jams 86 Media and tray 37 Clearing original document jams 87 Basic printing 49 Clearing paper jams 92 Basic copying 54 Understanding the status LED 96 Basic scanning 59 Understanding display messages 98 Basic faxing 60 BASIC 5 Appendix Specifications Regulatory information Copyright
3. Double click the CD DVD icon that appears on your Mac desktop e For Mac OS X 10 8 double click the CD DVD that appears on Finder Double click the MAC_Installer folder gt Installer OS X icon Click Continue Read the license agreement and click Continue Click Agree to agree to the license agreement Click Install All components necessary for machine operations will be installed If you click Customize you can choose individual components to install 2 Using a Network Connected Machine Installing driver over the network 11 12 13 14 15 16 17 Enter the password and click OK Select Network connection on the Printer Connection Type and click Continue Click Add Printer button to select your printer and add it to your printer list Click IP and select HP Jetdirect Socket in Protocol Enter the machine s IP address in the Address input field Enter the queue name in the Queue input field If you cannot determine the queue name for your machine server try using the default queue first If Auto Select does not work properly choose Select Printer Software and your machine name in Print Using Click Add After the installation is finished click Close or Restart stall the fax driver a Open the Applications folder gt Dell gt Fax Queue Creator b Your machine appears on the Printer List c Select machine to use and Click Create button You need to download Linux software packages
4. Wireless security Authentication Open System Shared Key WPA Personal WPA2 Personal PSK Encryption WEP64 WEP 128 TKIP AES 5 Appendix Regulatory information This machine is designed for a normal work environment and certified with When using this product these basic safety precautions should always be several regulatory statements followed to reduce risk of fire electric shock and injury to persons CAUTION CLASS 3B LASER RADIATION WHEN OPEN AVOID EXPOSURE TO THE BEAM Laser safety statement DANGER LASER RADIATION AVOID DIRECT EXPOSURE TO BEAM DANGER RADIATIONS INVISIBLES DU LASER EN CAS The printer is certified in the U S to conform to the requirements of DHHS 21 D OUVERTURE EVITER TOUTE EXPOSITION l DIRECTE AU FAISCEAU CFR chapter 1 Subchapter J for Class I 1 laser products and elsewhere is VORSICHT UNSICHTBARE LASERSTRAHLUNG WENN certified as a Class laser product conforming to the requirements of IEC 60825 ABDECKUNG GEOFFNET 1 2007 NICHT DEM STRAHL AUSSETZEN i ATTENZIONE RADIAZIONE LASER INVISIBILE IN CASO DI APERTURA EVITARE L ESPOSIZIONE AL FASCIO Class laser products are not considered to be hazardous The laser system and PRECAUCION RADIACION LASER INVISIBLE CUANDO SE ABRE printer are designed so there is never any human access to laser radiation above EVITAR EXPONERSE AL RAYO PERIGO RADIA O LASER INVIS VEL AO ABRIR EVITE a Class level during normal operation
5. For Windows 8 from Charms select Search gt Apps What is Direct Printing Utility J Select your machine from the Select Printer drop down list and click SSS Browse Direct Printing Utility is a program that sends the PDF files directly to your machine to print without having to opening the file 3 PRICE AE OU E A ale OE The file is added in the Select Files section To install this program select Advanced Installation gt Custom Installation and put a check mark in this program when you install the printer driver 4 Customize the machine settings for your needs A e Mass storage device HDD should be installed on your machine to print 5 Click Print The selected PDF file is sent to the machine files using this program see Variety feature on page 7 You cannot print PDF files that are restricted Deactivate the printing restriction feature and retry printing You cannot print PDF files that are restricted by a password Deactivate the password feature and retry printing e Whether or not a PDF file can be printed using the Direct Printing Utility program depends on how the PDF file was created The Direct Printing Utility program supports PDF version 1 7 and below For higher versions you must open the file to print it 4 Special Features Printing features Using the right click menu 1 Right click on the PDF file to print and select Direct Printing The Direct Printing Utility window appears with the PDF
6. 104 113 126 1 Introduction This chapter provides information you need to know before using the machine Key benefits Features by models Useful to know About this user s guide Safety information Machine overview Control panel overview Turning on the machine Installing the driver locally Reinstalling the driver Key benefits Environmentally friendly Convenience To save toner and paper this machine supports Eco feature see Eco printing on page 52 To save paper you can print multiple pages on one single sheet of paper see Using advanced print features on page 210 To save paper you can print on both sides of the paper double sided printing Manual see Using advanced print features on page 210 To save electricity this machine automatically conserves electricity by substantially reducing power consumption when not in use We recommend using recycled paper for saving energy Recycled and renewable content paper and chlorine free paper can be used Fast high resolution printing a i You can print with a resolution of up to 1 200 x 1 200 dpi effective output Fast on demand printing For single side printing 20 ppm A4 or 21 ppm Letter Easy Capture Manager allows you to easily edit and print whatever you captured using the Print Screen key on the keyboard see Accessing management tools on page 243 Dell Easy Printer Manager and Printing Status or Smart Pane
7. 2 To use the on screen help the Help or button from the window After changing the configurations click Exit to close the Unified Driver Configurator 5 Useful Management Tools Using the Linux Unified Driver Configurator Printers configuration 1 Switches to Printers configuration 2 Shows all of the installed machines Printers configuration has the two tabs Printers and Classes 9 3 Shows the status model name and URI of your machine i The print trol butt as follows Printers tab e printer controli DUTTONS are aS TOHOWS e Refresh Renews the available machines list View the current system s printer configuration by clicking on the machine icon Add Printer Allows you to add a new machines button on the left side of the Unified Driver Configurator window e Remove Printer Removes the selected machine Unified Driver Configurator Prinkers Configuration Printors Cinssos e Setas Default Sets the current selected machine as a default machine tt tena Aad Printer _Pameve Printer e Test Allows you to print a test page to ensure the machine is working properly e Stop Start Stops starts the machine Properties Allows you to view and change the printer s properties Selected printer Local porinierticihe Model 5 Useful Management Tools 259 Using the Linux Unified Driver Configurator Classes tab The Classes tab shows a list of available machin
8. Setup printer and edit the command line parameter in the command item Some color images come out all black This is a known bug in Ghostscript until GNU Ghostscript version 7 05 when the base color space of the document is indexed color Space and it is converted through CIE color space Because Postscript uses CIE color space for Color Matching System you should upgrade Ghostscript on your system to at least GNU Ghostscript version 7 06 or later You can find recent Ghostscript versions at www ghostscript com Some color images come out in unexpected color This isa known bug in Ghostscript until GNU Ghostscript version 7 xx when the base color space of the document is indexed RGB color Space and it is converted through CIE color space Because Postscript uses CIE color space for Color Matching System you should upgrade Ghostscript on your system to at least GNU Ghostscript version 8 xx or later You can find recent Ghostscript versions at www ghostscript com The machine does not print whole pages and output is printed on half the page It is a known problem that occurs when a color machine is used on version 8 51 or earlier of Ghostscript 64 bit Linux OS and has been reported to bugs ghostscript com as Ghostscript Bug 688252 The problem is solved in AFPL Ghostscript v 8 52 or above Download the latest version of AFPL Ghostscript from http sourceforge net projects ghostscript and install it to solve this proble
9. 2 e Some menus may not appear on the display depending on options or models If so it is not applicable to your machine After installing the hard drive you can also print the predefined document templates from the J Menu button gt System Setup gt Form Menu 4 Special Features 5 Useful Management Tools This chapter introduces management tools provided to help you make full use of your machine Accessing management tools 243 Using Firmware update utility 244 Using Dell Supplies Ordering Utility 245 Using Embedded Web Service 246 Using Dell Printer Manager 248 Using Dell Printer Status 251 Using Dell Printer Experience 253 Using the Linux Unified Driver Configurator 258 Accessing management tools Dell provides a variety of management tools for Dell printers 1 Make sure that the machine is connected to your computer and powered on From the Start menu select Programs or All Programs N For Windows 8 from the Charms select Search gt Apps Find Dell Printers Ad Under Dell Printers you can see installed management tools i Click the management tool you want to use Ul After installing the driver for some management tools you can access them directly from the Start screen by clicking on the corresponding tile e For Windows 8 after installing the driver for some management tools you can access them directly from the Start screen by clicking on the corresponding tile
10. 3 Load the original face up into the document feeder input tray Make sure that the bottom of the original stack matches the paper size marked on the document input tray Dust on the document feeder glass may cause black lines on the printout Always keep the glass clean see Cleaning the machine on page 78 2 Menu Overview and Basic Setup 48 Basic printing 3 Select your machine from the Select Printer list For special printing features refer to the Advanced Guide see Using advanced print features on page 210 Status Location 2 e If you are a Mac or Linux operating systems user refer to the Advanced Comment Guide see Mac printing on page 218 or Linux printing on page 220 Pine Fage For Windows 8 user see Basic printing on page 254 aji a A Selection Curent Fage Collate HURE The following Printing Preferences window is for Notepad in Windows 7 1 Open the document you want to print 2 Select Print from the File menu 4 The basic print pert eeg the number of copies and print range are selected within the Print window 2 To take advantage of the advanced printing features click Properties or Preferences from the Print window see Opening printing preferences on page 50 5 To start the print job click OK or Print in the Print window 2 Menu Overview and Basic Setup i Basic printing Canceling a print job Opening printing preferences If the print
11. 4 Press T3 Menu gt Fax Feature gt Delay Send on the control panel Press f Menu gt System Setup gt Report gt Schedule Jobs on the control panel Or select Fax gt Delayed Send gt To 5 Enter the number of the receiving fax machine and press OK 6 The display asks you to enter another fax number to send the document 7 To enter more fax numbers press OK when Yes highlights and repeat steps 5 You can add up to 10 destinations Once you entered a group dial number you cannot enter another group dial numbers anymore 4 Special Features 232 f Fax features Adding documents to a reserved fax 4 Place a single document face down on the document glass or load the documents face up into the document feeder Press amp fax gt 2 Menu gt Fax Feature gt Add Page on the control panel Select the fax job and press OK When you have finished select No when Another Page appears The machine scans the original into memory Press Cancel or Stop Clear to return to ready mode Canceling a reserved fax job Press amp fax gt 2 Menu gt Fax Feature gt Cancel Job on the control panel Select the fax job you want and press OK Press OK when Yes highlights The selected fax is deleted from memory Press Stop Clear to return to ready mode Sending a priority fax This function is used when a high priority fax need to be sent ahead of reserved operations The original is scan
12. Adjusts the contrast level to scan an original that is Contrast easier to read when the original contains too faint or too dark contents see Contrast on page 55 Original Type Improves the copy quality by selecting the document type for the current copy job see Original on page 55 Orientation Sets the original image s orientation You can enter the number of copies using the number Coni REER keypad Layout Adjusts the layout format such as poster clone ID copy 2 4 up booklet etc 3 Useful Setting Menus Copy menu Item Description Item Description Copy Collation Set the machine to sort the copy job For example if you e 2 up or 4 up Reduces the size of the original images and prints 2 or 4 make 2 copies of a 3 page original one complete 3 page N pages onto one sheet of paper Collate Copy N up Copy document will print followed by a second complete document E gt i m e On Prints output in sets to match the sequence of 2 it originals Mah Ss This copy feature is available only when you load originals into the document feeder e Off Prints output sorted into stacks of individual pages 3 Useful Setting Menus Copy menu Item Poster Copy Description Item Prints a single page doc
13. Features B1165nfw Features B1165nfw Duplex 2 sided printing Manual e Scanning to email USB memory interface Scanning to SMB server Memory module Scanning to FTP server Mass Storage Device HDD Duplex scan Duplex Automatic Document Feeder DADF Scan to PC Automatic Document Feeder ADF PaperPort 14 found in CD2 Handset Fax Multi send Delay send Priority send Duplex send Secure receive Duplex print Send Receive forward fax Features by models Features B1165nfw ID card copying Reduced or enlarged copying Collation Poster Clone Book 2 up 4 up Adjust background Margin shift Edge erase Gray enhance Duplex copy a Depending on your country wireless LAN card may not be available For some counties only 802 11 b g can be applied Contact your local Dell dealer or the retailer where you bought your machine b Windows only Included Blank Not available Useful to know md The machine does not print Open the print queue list and remove the document from the list See Canceling a print job on page 50 Remove the driver and install it again see Installing the driver locally on page 24 Select your machine as your default machine in your Windows see Setting your machine as a default machine on page 209 my Where can I purchase
14. You can set the machine to print a report with detailed information about the previous 50 communication operations including time and dates Press aS fax gt 13 Menu gt Fax Setup gt Auto Report gt On on the control panel 2 Press Cancel or Stop Clear to return to ready mode 4 Special Features Using memory hard drive features 2 You can use this feature in the models that have a mass storage device HDD or memory see Variety feature on page 7 Setting up the optional memory From the printer driver After installing the optional memory you can use advanced printing features such as proofing a job and specifying of printing a private job in the Print window Select Properties or Preference and configure the printing mode From the control panel If your machine has optional memory or an optional hard drive you can use these features from the Menu button gt System Setup gt Job Management Active Job All of the print jobs waiting to be printed are listed in the active job queue in the order you sent them to the printer You can delete a job from the queue before printing or promote a job to print sooner File Policy You can choose the file policy for generating file name before you proceed with the job through optional memory If the optional memory already has the same name when you entered a new file name you can rename or overwrite it Stored Job You can print or delete a stored job
15. e Prefix Select prefix Print received fax After receiving the fax set prints information for the received fax Notify me when complete Set to show the popup window to notify receiving a fax e Open with default application After receiving the fax open it with default application None After receiving a fax the machine does not notify the user or opens the application Press Save gt OK Changing the receive modes Press lt gt fax gt T5 Menu gt Fax Setup gt Receiving gt Receive Mode on the control panel Or select Setup gt Machine Setup gt Next gt Default Setting gt Fax Default gt Common gt Receive Mode Select the option you want e Fax Answers an incoming fax call and immediately goes into the fax reception mode Tel Receives a fax by pressing MOn Hook Dial and then Start button e Ans Fax Is for when an answering machine attached to your machine Your machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the machine automatically switches to Fax mode to receive the fax To use the Ans Fax mode attach an answering machine to the EXT socket on the back of your machine e DRPD You can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer s
16. 13 Menu gt Scan Feature on the control panel e Or press Setup gt Machine Setup gt Default Setting gt Scan Default Network PC e Orpress Scan gt select the menu item Item e USB Default USB Sets scan destination to a network connected computer You scan the originals and save the scanned image to a directory such as My Documents see Scanning from network connected machine on page 223 Description a Document Box Sets scan destination to a USB You scan the originals and save the scanned image to a USB device e E mail Default e Send Email e Custom Email Sets scan destination to an email You scan the originals and email the scanned image to destinations e FTP Default FTP Sets scan destination to an FTP server You scan the Originals and send the scanned image to an FTP server Sets scan destination to a Document Box You scan the originals and send the scanned image to the storage which called Document Box in the machine 3 Useful Setting Menus Scan menu Seansetup Contrast Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options e Press scan gt 13 Menu gt Scan Setup on the control panel e Orpress Setup gt Machine Setup gt Default Setting gt Scan Default Item Description e Scan Size Sets the image size e O
17. A Caution Do not disassemble the toner cartridge Toner dust can be dangerous if inhaled or ingested When storing supplies such as toner cartridges keep them away from children Toner dust can be dangerous if inhaled or ingested Using recycled supplies such as toner can cause damage to the machine In case of damage due to the use of recycled supplies a service fee will be charged For supplies that contain toner dust toner cartridge waste toner bottle imaging unit etc follow the instructions below e When disposing of the supplies follow the instructions for disposal Refer to the reseller for disposal instructions e Do not wash the supplies Fora waste toner bottle do not reuse it after emptying the bottle If you do not follow the instructions above it may cause machine malfunction and environmental pollution The warranty does not cover damages caused by a user s carelessness When toner gets on your clothing do not use hot water to wash it Hot water sets toner into fabric Use cold water Do not burn any of the supplies such as toner cartridge or fuser unit This could cause an explosion or uncontrollable fire When changing the toner cartridge or removing jammed paper be careful not to let toner dust touch your body or clothes Toner dust can be dangerous if inhaled or ingested 1 Introduction 16 Machine overview Accessories P
18. Humidity Operation 20 to 80 RH Storage packed 10 to 90 RH 5 Appendix Specifications Items Description Power rating 110 volt models AC 110 127V 220 volt models AC 220 240 V Power consumption Average operating mode Less than 310 W Ready mode Less than 30 W Power save mode B1165nfw Series Less than 1 6 W Wi Fi Direct on Less than 2 3W Power off mode Less than 0 45 W Wireless Module SPW B4319S a Sound Pressure Level ISO 7779 Configuration tested basic machine installation A4 paper simplex printing b See the rating label on the machine for the correct voltage V frequency hertz and of current A for your machine c The power consumption of power save mode may be affected by machine s status setting conditions operating environment d Power consumption can be completely avoided only when the power cable is not connected 5 Appendix Specifications Print media specifications Print media weight Capacity Type Size Dimensions Tray Manual feeding in tray Letter 216 x 279 mm 8 5 x 11 inches 71 to 85 g m 19 to 23 Ibs bond 71 to 85 g m 19 to 23 Ibs bond Legal 216 x 356 mm 8 5 x 14 inches e 150sheets of 80 g m 21 Ibs 1 sheet US Folio 216 x 330 mm 8 5 x 13 inches een A4 210 x 297 mm 8 27 x 11 69 inches Plain paper Oficio 216 x 343 mm 8 5 x 13 5 inches JIS B5 182 x 257 mm 7 17 x 10 1
19. MMR is a compression method recommended by ITU T T 6 Modem A device that modulates a carrier signal to encode digital information and also demodulates such a carrier signal to decode transmitted information MR Modified Read MR is a compression method recommended by ITU T T 4 MR encodes the first scanned line using MH The next line is compared to the first the differences determined and then the differences are encoded and transmitted Glossary 291 Glossary NetWare A network operating system developed by Novell Inc It initially used cooperative multitasking to run various services on a PC and the network protocols were based on the archetypal Xerox XNS stack Today NetWare supports TCP IP as well as IPX SPX OPC Organic Photo Conductor OPC is a mechanism that makes a virtual image for print using a laser beam emitted from a laser printer and it is usually green or rust colored and has a cylinder shape An imaging unit containing a drum slowly wears the drum surface by its usage in the printer and it should be replaced appropriately since it gets worn from contact with the cartridge development brush cleaning mechanism and paper Originals The first example of something such as a document photograph or text etc which is copied reproduced or translated to produce others but which is not itself copied or derived from something else OSI Open Systems Interconnection OSI is a model deve
20. Menu re i ee menus see Menu overview on page 29 9 Left Scrolls through the options available in the selected lt q gt Right menu and increases or decreases values Arrows 10 OK Confirms the selection on the screen 11 Sends you back to the upper menu level Back Led ee 12 Starts a job Start I 1 Introduction Control panel overview Adjusting the control panel 13 Stop Stops an operations at any time Clear 14 Status LED neiaa oe Status of your macane see Understanding the status LED on page 96 15 Dials a number or enters alphanumeric characters see Numeric keypad n Keypad letters and numbers on page 204 16 When you press this button you can hear a dial tone On Hook Then enter a fax number It is similar to making a call Dial using speaker phone see Receiving manually in Tel mode on page 237 17 Redials the recently sent fax number or received caller Redial ID in ready mode or inserts a pause into a fax number Pause in edit mode see Redialing the fax number on page 230 18 Address Allows you to store frequently used fax numbers or Book search for stored fax numbers see Setting up the fax address book on page 205 19 Shows the current status and displays prompts during Display screen an operation page 18 Illustrations on this user s guide may differ from your machine depending on its options or models Check your
21. Print 2 Enter a four digit password and press OK 4 Special Features 238 Fax features 3 The machine prints all of the faxes stored in memory Printing faxes on both sides of the paper 2 e Some menus may not appear on the display depending on options or models If so it is not applicable to your machine e This feature may not be available depending on model or optional goods see Features by models on page 7 1 Place a single document face down on the document glass or load the documents face up into the document feeder 2 Press a fax gt 13 Menu gt Fax Setup gt Receiving gt Duplex Print on the control panel e Off Prints in Normal mode e Long Edge Prints pages to be read like a book PO DD DD DIDS o1 Short Edge Prints pages to be read by flipping like a note pad 2 HD 3 Press OK 4 Press Cancel or Stop Clear to return to ready mode Receiving faxes in memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores incoming faxes in its memory Then as soon as you finish copying or printing the machine automatically prints the fax If fax is received and being printed other copy and print jobs cannot be processed at the same time 4 Special Features 239 Fax features Printing sent fax report automatically
22. Selects the format for displaying time between 12 hr and Clock Mode 24 hr Sets the language of the text that appears on the control L a eae panel display You can set the condition to wake up from power save mode Set the item on e Button Press When you press any button except power button the machine wake up from the power Save mode Scanner When you insert paper in the document feeder the machine wake up from the power save mode e Printer When you open or close the paper tray the machine wake up from the power save mode 3 Useful Setting Menus System setup Item Auto Continue Description Item Determine whether or not the machine continues printing when it detects the paper does not match the paper settings e Off If a paper mismatch occurs the machine waits until you insert the correct paper Eco Settings e On If a paper mismatch occurs an error message will display The machine waits for about 30 second then automatically clear the message and continue printing Altitude Adj Optimize print quality according to the machine s Altitude altitude Adjustment Automatically substitutes the printer driver s paper size Paper Substit to prevent the paper mismatch between Letter and A4 SaS For example if you have A4 paper in the tray but you set Paper Substitution the paper size to Letter in the printer driver the machine prints on A4 paper and vice vers
23. it is not applicable to your machine see Menu overview on page 29 To change the menu options Press copy gt 12 Menu gt Copy Setup on the control panel Item Description Resets the value or setting to the printer s out of box Change Default state 3 Useful Setting Menus 183 Fax menu Item Description The default document settings proceduce good results when using typical text based originals However if you send originals that are of poor quality or contain photographs you can adjust the resolution to produce a higher quality fax see Resolution on page 63 prints the received fax on both sides of paper Sends a fax to multiple destinations see Sending a fax to multiple destinations on page 62 2 You cannot send a color fax using this feature l l l l Resolution Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Duplex To change the menu options Press amp fax gt f Menu gt Fax Feature on the control panel Multi Send Or press Setup gt Machine Setup gt Default Setting gt Fax Default e Or press Fax gt select the menu item Item Description e Scan Size Sets the image size Delay Send e Original Size Adjusts the contrast level to scan an original that is Sets your machine to send a fax at a later time when you will not be present see Dela
24. jil r an w i A f N 1 m ADVANCED 1 Software Installation Installation for Mac 131 Reinstallation for Mac 132 Installation for Linux 133 Reinstallation for Linux 135 Useful network programs 137 Wired network setup 138 Installing driver over the network 141 IPv6 configuration 146 Wireless network setup 148 3 Useful Setting Menus Before you begin reading a chapter 175 Print menu 176 Copy menu 177 Fax menu 184 Scan menu System setup 4 Special Features Altitude adjustment Entering various characters Setting up the fax address book Printing features Scan features Fax features Using memory hard drive features 5 Useful Management Tools Accessing management tools Using Firmware update utility Using Dell Supplies Ordering Utility Using Embedded Web Service Using Dell Printer Manager Using Dell Printer Status Using Dell Printer Experience Using the Linux Unified Driver Configurator 188 190 203 204 205 209 222 230 241 243 244 245 246 248 251 253 258 ADVANCED 6 Troubleshooting Paper feeding problems Power and cable connecting problems Printing problems Printing quality problems Copying problems Scanning problems Faxing problems Operating system problems 262 263 264 268 276 277 278 280 1 Software Installation This chapter provides instructions for installing essential and helpful software for use in an environment whe
25. models If so it is not applicable to your machine see Menu overview on page 29 Press 3 Menu gt Print Setup gt Emulation on the control panel Item Emulation Type Description The machine language defines how the computer communicates with the machine Setup Sets the detailed settings for the selected emulation type 3 Useful Setting Menus 198 System setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Press Setup gt Machine Setup gt Email Setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Press Setup gt Machine Setup gt Address Book Option Description SMTP Server Sets the SMTP server configuration h l Send to Self Sets to send the mail to yourself so that you can back up the email or use as a reminder Option PhoneBook Description Adds views prints or deletes the phone book list You also can create a group Default To Address Sets an email destination address as a default one Default From Sets a sender s email address as a default one Default Subject Sets an email s subject as a default one Email Adds views prints or deletes the
26. on page 177 Your machine provides default settings for copying so that you can quickly and easily make a copy Basic copy 2 Ifyou press the Stop Clear button twice while setting the copy options all of the options you have set for the current copy job will be canceled and returned to their default status Or they will automatically return to their default status after the machine completes the copy in progress 1 Select Z copy on the control panel 2 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 e Accessing menus may differ from model to model see Accessing the menu on page 29 You can customize the copy settings such as darkness original type and more by using the Device Settings in Dell Printer Manager program or the Machine section in Printer Settings Utility program 3 If you want to customize the copy settings including Reduce Enlarge Darkness Contrast Original Type and more by using the control panel buttons see Changing the settings for each copy on page 54 For Windows and Mac users see Device Settings on page 250 Enter the number of copies using the arrow or number keypad if e It may be necessary to press OK to navigate to lower level menus for necessary some models Press lt Pi start Ul 2 If you need to cancel the copying job during the operation press x stop C
27. 3 Adjust the resolution and the darkness to suit your fax needs see Adjusting the document settings on page 63 4 Select az Menu gt Fax Feature gt Multi Send on the control panel 5 Enter the number of the first receiving fax machine and press OK You can press speed dial numbers or select a group dial number using the Address book button 6 Enter the second fax number and press OK The display asks you to enter another fax number to send the document To enter more fax numbers press OK when Yes appears and repeat steps 5 and 6 You can add up to 10 destinations Once you have entered a group dial number you cannot enter another group dial number When you have finished entering fax numbers select No at the Another No prompt and press OK The machine begins sending the fax to the numbers you entered in the order in which you entered them Multi send report is printed after sending faxes 2 Menu Overview and Basic Setup 62 Basic faxing Your machine is preset to Fax mode at the factory When you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax Adjusting the document settings Before starting a fax change the following settings according to your original s Status to get the best quality It may be necessary to press OK to navigate to lower level menus for some models Resolution The default document settings produce g
28. 4 Special Features 206 00 Setting up the fax address book Editing group dial numbers ad OF Ul A Select amp fax gt Address Book gt New amp Edit gt Group Dial on the control panel Or select Setup gt Machine Setup gt Next gt Address Book gt Phone Book gt View List gt Group Enter the group dial number you want to edit and press OK Enter a new speed dial number to add and press OK then Add appears Enter a speed dial number stored in the group and press OK Delete appears Press OK to add or delete the number Repeat step 3 to add or delete more numbers Select No at the Another No and press OK Press Cancel or Stop Clear to return to ready mode Searching address book for an entry There are two ways to search for a number in memory You can either scan from A to Z sequentially or you can search by entering the first letters of the name associated with the number 1 Select ct a fax gt Address Book gt Search amp Dial gt Speed Dial or Group Dial on the control panel 2 Enter All or ID and press OK 3 Press the name and number or the keypad button labeled with the letter you want to search For example if you want to find the name MOBILE press the 6 button which is labeled with MNO 4 Press Cancel or Stop Clear to return to ready mode 4 Special Features Setting up the fax address book You can check your Address Book se
29. 867 MHz or faster Power PC G4 G5 Mac OS X 10 6 Intel processors 1 GB 2 GB 1 GB Mac OS X 10 7 Intel processors 2 GB 4 GB 5 Appendix Specifications Linux Items Requirements Operating system Redhat Enterprise Linux WS 4 5 6 32 64 bit Fedora 5 15 32 64 bit OpenSuSE 10 2 10 3 11 0 11 1 11 2 11 3 11 4 32 64 bit Mandriva 2007 2008 2009 2009 1 2010 32 64 bit Ubuntu 6 06 6 10 7 04 7 10 8 04 8 10 9 04 9 10 10 04 10 10 11 04 32 64 bit SuSE Linux Enterprise Desktop 10 11 32 64 bit Debian 4 0 5 0 6 0 32 64 bit CPU Pentium IV 2 4GHz Intel Core 2 RAM 512 MB 1 GB Free HDD space 1 GB 2 GB 5 Appendix Network environment Specifications 2 Network and wireless models only see Features by models on page 7 You need to set up the network protocols on the machine to use it as your network machine The following table shows the network environments supported by the machine Items Network interface Specifications Ethernet 10 100 Base TX Wired Lan 802 11b g n Wireless LAN Network operating system Windows 2000 Server 2003 Server 2008 XP Vista 7 Server 2008 R2 Various Linux OS Mac OS X 10 4 10 7 Network protocols TCP IPv4 DHCP BOOTP DNS WINS Bonjour SLP UPnP Standard TCP IP Printing RAW LPR IPP WSD SNMPv 1 2 3 HTTP IPSec TCP IPv6 DHCP DNS RAW LPR SNMPv 1 2 3 HTTP IPSec
30. Cancels the delayed fax job which is saved in memory see Canceling a reserved fax job on page 233 Sending setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options e Press amp fax gt 13 Menu gt Fax Setup gt Sending on the control panel Or press Setup gt Machine Setup gt Default Setting gt Fax Default Item Redial Times Description Sets the number of redial attempts If you enter 0 the machine will not redial Redial Term Sets the time interval before automatic redialling Sets a prefix of up to five digits This number dials Prefix Dial before any automatic dial number is started It is useful for accessing a PABX exchange Sends faxes using error correction mode ECM to ECM Mode makes sure the faxes are sent smoothly without any error It may take more time 3 Useful Setting Menus 185 Item Send Report Description Sets the machine to print a report whether a fax transmission was successfully completed or not If you select On Error the machine prints a report only when a transmission is not successful Image TCR Prints a transmission report with a minimized image of the first page of the fax sent Dial Mode Sets the dialing mode to either tone or pulse This setting may not be available depending on your country
31. Edge This option is the conventional layout used in calendars Reverse Double Sided Printing Check this option to reverse the print order when duplex printing This option is not available when you use Double sided Printing Manual Paper Options Changes the size of adocument to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the document D KA Watermark The watermark option allows you to print text over an existing document For example you use it when you want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document 4 Special Features Printing features Item Watermark Creating a Description a To change the print settings from your software application access Printing Preferences b Click the Advanced tab select Edit from the Watermark drop down list The Edit Watermarks window appears i c Enter a text message in the Watermark Message box i You can enter up to 256 characters The message displays in the preview window a To change the print settings from your software application access Printing Preferences Watermark b Click the Advanced tab select Edit from the Watermark drop down list The Edit Watermarks window appears c Select the watermark you want to edit from the Current Watermarks list and change the watermark
32. Glossary Glossary ECM Error Correction Mode ECM is an optional transmission mode built into Class 1 fax machines or fax modems It automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise Emulation Emulation is a technique of one machine obtaining the same results as another An emulator duplicates the functions of one system with a different system so that the second system behaves like the first system Emulation focuses on exact reproduction of external behavior which is in contrast to simulation which concerns an abstract model of the system being simulated often considering its internal state Ethernet Ethernet is a frame based computer networking technology for local area networks LANs It defines wiring and signaling for the physical layer and frame formats and protocols for the media access control MAC data link layer of the OSI model Ethernet is mostly standardized as IEEE 802 3 It has become the most widespread LAN technology in use during the 1990s to the present EtherTalk A suite of protocols developed by Apple Computer for computer networking It was included in the original Mac 1984 and is now deprecated by Apple in favor of TCP IP networking FDI Foreign Device Interface FDI is a card installed inside the machine to allow a third party device such as a coin operated device or a card reader Those devices allow the pay fo
33. I Then click Plus button 8 The window showing the wireless network setting appears Check the settings and click Next 2 Using a Network Connected Machine 161 Wireless network setup k Enter the wireless Network Name Enter the SSID name you want SSID is case sensitive e Operation Mode Select ad hoc e Channel Select the channel Auto Setting or 2412 MHz to 2467 MHz Authentication Select an authentication type Open System Authentication is not used and encryption may or may not be used depending on the need for data security Shared Key Authentication is used A device that has a proper WEP key can access the network Encryption Select the encryption None WEP64 WEP1 28 Network Key Enter the encryption network key value e Confirm Network Key Confirm the encryption network key value WEP Key Index If you are using WEP Encryption select the appropriate WEP Key Index The wireless network security window appears when the ad hoc network has security setting The wireless network security window appears Select Open System or Shared Key for the authentication and click Next e WEP Wired Equivalent Privacy is a security protocol preventing unauthorized access to your wireless network WEP encrypts the data portion of each packet exchanged on a wireless network using a 64 bit or 128 bit WEP encryption key The Confirm Wireless Network Settings window appears Click the sett
34. If your wireless access point supports WPS you can configure the wireless network connection easily without a computer XPS XML Paper Specification XPS is a specification for a Page Description Language PDL and a new document format which has benefits for portable document and electronic document developed by Microsoft It is an XML based specification based on a new print path and a vector based device independent document format Glossary 296 Index A address book editing general setup registering using address book setup buttons eco id copy numeric keypad wps C cleaning inside outside pickup roller scan unit cleaning a machine control panel convention 206 199 207 206 205 205 205 21 21 22 21 79 78 81 82 78 21 11 copy general setup copying basic copying reducing or enlarging copies D default settings tray setting Dell printer experience Dell Printer Status direct printing utility document box general setup E eco printing email general setup Embedded Web Service emulation general setup emulation setup entering character 177 54 56 44 253 251 217 200 200 52 199 246 198 198 204 error message 98 F favorites settings for printing 51 fax adding documents to a reserved fax 233 230 canceling a reserved fax job 233 236 delaying a fax transmission 232 forwarding a received fax to another destination 234 general
35. MAC address from the Network Configuration Report see Printing a network configuration report on page 138 and enter it without the colons For example 00 15 99 29 51 A8 becomes 0015992951A8 The machine will automatically print the Network Configuration Report 2 Using a Network Connected Machine Installing driver over the network 5 Some features and optional goods may not be available depending on model or country see Features by models on page 7 The machine that does not support the network interface it will not be able to use this feature see Rear view on page 20 Insert the supplied software CD into your CD DVD drive The software CD should automatically run and an installation window will appear If the installation window does not appear click Start gt All programs gt Accessories gt Run X Setup exe replacing X with the letter which represents your CD DVD drive and click OK e For Windows 8 If the installation window does not appear from Charms select Search gt Apps and search for Run Type in X Setup exe replacing X with the letter that represents your CD DVD drive and click OK If Tap to choose what happens with this disc pop up window appears click the window and select Run Setup exe 2 Click New Printer Dell Printer Easy Install New Printer Existing Printer Support User s Guide Setup 5c iat _ License Agreement II Environment
36. Network Setup Option TCP IP IPv4 Description Selects the appropriate protocol and configure parameters to use the network environment There are lots of parameters to be set If you are not sure leave as is or consult the network administrator TCP IP IPv6 Selects this option to use the network environment through IPv6 see IPv6 configuration on page 146 Ethernet Speed Configure the network transmission speed You can selects the user authentication for network 802 1x communication For detailed information consult the network administrator You can sets whether to use Ethernet on or off 3 Useful Setting Menus 201 4 Special Features This chapter explains special copying scanning faxing and printing features Altitude adjustment Entering various characters Setting up the fax address book Printing features Scan features Fax features Using memory hard drive features e The procedures in this chapter are mainly based on Windows 7 e It may be necessary to press OK to navigate to lower level menus for some models Altitude adjustment Print quality is affected by atmospheric pressure which is determined by the height of the machine above sea level The following information will guide you on how to set your machine for the best print quality Before you set the altitude value determine the altitude where you are High 3 High 2 High 1 Normal A WN You can
37. Printing Preferences click the Paper tab and set the paper type to Recycled see Opening printing preferences on page 50 Ensure the correct paper type is selected For example If Thicker Paper is selected but Plain Paper actually used an overcharging can occur causing this copy quality problem 6 Troubleshooting Printing quality problems Condition Misformed characters Suggested solutions If characters are improperly formed and producing hollow images the paper stock may be too slick Try different paper Page skew Ensure that the paper is loaded properly Check the paper type and quality Ensure that the guides are not too tight or too loose against the paper stack Ensure that the paper is loaded properly Check the paper type and quality Both high temperature and humidity can cause paper curl Turn the stack of paper over in the tray Also try rotating the paper 180 in the tray 6 Troubleshooting Printing quality problems Condition Suggested solutions Wrinkles or creases e Ensure that the paper is loaded properly Check the paper type and quality Turn the stack of paper over in the tray Also try rotating the paper 180 in the tray Check for leaking toner Clean the inside of the machine see Cleaning the machine on page 78 The toner cartridge may not be installed properly Remove the cartridge and reinsert it The toner cartridge may be defective Remove the toner cartri
38. Supported optional devices and features may differ according to your model see Features by models on page 7 Useful network programs There are several programs available to setup the network settings easily in a network environment For the network administrator especially managing several machines on the network is possible 2 e Before using the programs below set the IP address first Some features and optional goods may not be available depending on model or country see Features by models on page 7 SetIP wired network setup This utility program allows you to select a network interface and manually configure the IP addresses for use with the TCP IP protocol e See IPv4 configuration using SetIP Windows on page 138 e See IPv4 configuration using SetIP Mac on page 139 See IPv4 configuration using SetIP Linux on page 140 L e The machine that does not support the network port it will not be able to use this feature see Rear view on page 20 TCP IPv6 is not supported by this program 2 Using a Network Connected Machine Suare E gt _ a ____ f_ _ _ sw ___ Printing a network configuration report You can print Network Configuration Report from the machine s control panel that will show the current machine s network settings This will help you to set up a network e The machine has the display screen Press the tz Menu button on the control panel and select Network gt N
39. TKIP AES TKIP AES 2 Using a Network Connected Machine Wireless network setup Network Password Enter the encryption Network Password value Ad hoc via USB cable Confirm Network Password Confirm the encryption Network Password value If you do not have an access point AP you may still connect the machine WEP Key Index If you are using WEP Encryption select the appropriate wirelessly to your computer by setting up an ad hoc wireless network by WEP Key Index following these simple directions The wireless network security window appears when the access point has security enabled Items to prepare e Network connected computer 2 e Can start to build Wi Fi Direct by using Dell Printer Manager see Setting Software CD that was provided with your machine Opave Ee On page loz e Amachine installed with a wireless network interface Network Name SSID The default Network Name is the model name and the maximum length is 22 characters not including Direct xx USB cable Network Password is the numeric string and the size is 8 64 characters Creating the ad hoc network in Mac 1 Make sure that the machine is connected to your network and powered 12 When the wireless network settings are completed disconnect the USB an cable between the computer and machine 2 Insert the supplied software CD into your CD DVD drive 1 3 Wireless network set up is completed After the installation is finished click Quit 3 Double
40. WPS PBC button on the access point or wireless router Press the WPS PBC button on the access point or wireless router The messages are displayed on the display screen in the order below a Connecting The machine is connecting to the access point or wireless router b Connected When the machine is successfully connected to the wireless network the WPS LED light stays on c APSSID After completing the wireless network connection process the AP s SSID information appears on the display Insert the supplied CD into the CD DVD drive and proceed to install the software following the directions on the screen When the Connect Printer screen appears select the Network Ethernet Wireless connection Connecting in PIN mode 1 2 3 Press and hold the QO WPS button on the control panel for more than 2 seconds The eight digit PIN appears on the display You need to enter the eight digit PIN within two minutes on the computer that is connected to the access point or wireless router The messages are displayed on the display screen in the order below Connecting The machine is connecting to the wireless network b Connected When the machine is successfully connected to the wireless network the WPS LED light stays on c SSID Type After completing the wireless network connection process the AP s SSID information is displayed on the LCD display Insert the supplied CD into the CD DVD drive and proc
41. Windows User see Ad hoc via USB cable on page 165 Without Access Point Mac User see Ad hoc via USB cable on page 165 e If problems occur during wireless set up or driver installation refer to the troubleshooting chapter see Troubleshooting on page 171 e Itis strongly recommended that you set the password on Access Points If you do not set the password on Access Points they might be exposed to illegal access from unknown machines including PCs smart phones and printers Refer to the Access Point user guide for password settings 2 Using a Network Connected Machine Wireless network setup Choosing your type Using the WPS button There are two methods available to connect your machine to a wireless network If your machine and an access point or wireless router support Wi Fi Protected using the GO WPS button on the control panel Setup WPS you can easily configure the wireless network settings by The Push Button Confi tion PBC method all t t pressing the 3 WPS button on the control panel without a computer a machine to a wireless network by pressing both the O WPS button on the control panel of your machine and the WPS PBC button on a Wi Fi Protected e If you want to use the wireless network using the infrastructure mode oe 2 y J Setup WPS enabled access point or wireless router respectively make sure that the network cable is disconnected from the machine Using
42. a Network Connected Machine 3 Useful Setting Menus This chapter explains how to browse the current status of your machine and the method of setting for advanced machine setup Before you begin reading a chapter Print menu Copy menu Fax menu Scan menu System setup Before you begin reading a chapter This chapter explains all the features available for this series models to help users easily understand the features You can check the features available for each model in the Basic Guide see Menu overview on page 29 The following are tips for using this chapter e The control panel provides access to various menus to set up the machine or use the machine s functions These menus can be accessed by pressing 3 Menu e Some menus may not appear on the display depending on options or models If so it is not applicable to your machine For models that do not have the 3 Menu on the control panel this feature is not applicable see Control panel overview on page 21 e Some menu names may differ from your machine depending on its options or the models 3 Useful Setting Menus Print menu Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options Press 3 Menu gt Print Setup on the control panel e Orpress Setup gt Machine Setup gt Print Setup Item Orientation Descri
43. accessories or supplies Inquire at a Dell distributor or your retailer Visit www Dell com supplies Select your country region to view product service information ady The status LED flashes or remains constantly on Turn the product off and on again Check the meanings of LED indications in this manual and troubleshoot accordingly see Understanding the status LED on page 96 ag A paper jam has occurred e Open and close the scan unit see Front view on page 18 e Check the instructions on removing jammed paper in this manual and troubleshoot accordingly see Clearing paper jams on page 92 wg Printouts are blurry e The toner level might be low or uneven Shake the toner cartridge see Redistributing toner on page 72 Try a different print resolution setting see Opening printing preferences on page 50 Replace the toner cartridge see Replacing the toner cartridge on page 74 wg Where can I download the machine s driver e You can get help support application machine drivers manuals and order information from the Dell website www Dell com gt find your product gt Support or Downloads E n _ _ sw FF _ i F_ _ _ ll This user s guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage Read the safety information before using the machine If you have a problem using the machine refer to the tr
44. and click Next 2 If you cannot find the network name you want to choose or if you want to Connecting the Device set the wireless configuration manually click Plus button The printer and computer must be temporarily connected with a USB cable After the USB cable is plugged in click the Next button to continue Enter the wireless Network Name Enter the SSID of access point you 4 want SSID is case sensitive e Operation Mode Select Infrastructure 4 or Authentication Select an authentication type Open System Authentication is not used and encryption may or may not be used depending on the need for data security Shared Key Authentication is used A device that has a proper WEP key can access the network 7 The software searches the wireless network WPA Personal or WPA2 Personal Select this option to authenticate the print server based on WPA Pre Shared Key This uses a shared secret key generally called Pre Shared Key pass phrase which is manually configured on the access point and each of its clients Encryption Select the encryption None WEP64 WEP 128 TKIP AES TKIP AES If the search has failed you may check if the USB cable is properly connected between the computer and machine and follow the instructions on the window e Network Key Enter the encryption network key value e Confirm Network Key Confirm the encryption network key value WEP Key Index If yo
45. automatically run and an installation window will appear If the installation window does not appear click Start gt All programs gt Accessories gt Run X Setup exe replacing X with the letter which represents your CD DVD drive and click OK e For Windows 8 If the installation window does not appear from Charms select Search gt Apps and search for Run Type in X Setup exe replacing X with the letter that represents your CD DVD drive and click OK If Tap to choose what happens with this disc pop up window appears click the window and select Run Setup exe Select New Printer Dell Printer Easy Install New Printer Existing Printer Support Setup Connect _ Environmental Notice Set IP Address I 1 Introduction Installing the driver locally 4 Choose USB From the Windows 8 Start Screen k Select a Connection Method C Wireless Ethernet 5 Follow the instructions in the installation window Dell Printer Experience app can only be used in the Start screen when V4 driver is installed The V4 driver is automatically downloaded from the Windows Update if your computer is connected to the Internet If not you can manually download the V4 driver from Dell website www Dell com gt find your product gt Support or downloads e Youcan download Dell Printer Experience app from the Windows Store You need have a Microsoft account to use the Windows Store 1 Fro
46. by models on page 7 b Close the scanner lid before opening the scan unit c Be careful not to pinch your fingers 1 Introduction 19 Machine overview Rear view 2 e This illustration may differ from your machine depending on your model There are various types of machine Some features and optional goods may not be available depending on model or country see Features by models on page 7 Type A 1 USB port 2 Network port 3 Extension telephone socket EXT 4 Telephone line socket LINE 5 Power receptacle 1 USB port 2 Power receptacle 1 Introduction 20 Eco DODDA DODO Control panel overview 9 12 Turn into eco mode to reduce toner consumption and paper usage when pc printing and copying only see Eco printing on page 52 WPS Configures the wireless network connection easily without a computer see Using the WPS button on page 150 3 Allows you to copy both sides of an ID card like a ID Copy driver s license on a single side of paper see ID card copying on page 57 4 Turns the power on or off or wakes up the machine Power from the power save mode If you need to turn the Wakeup machine off press this button for more than three seconds 5 Fax a Switches to Fax mode 6 Copy Z Switches to Copy mode 7 Switches to Scan mode Scan 8 Opens Menu mode and scrolls through the available
47. by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program For Windows and Mac users see Device Settings on page 250 It may be necessary to press OK to navigate to lower level menus for some models Select tz Menu button on the control panel Press System Setup gt Paper Setup gt Paper Size or Paper Type Select the tray and the option you want Press OK to save the selection Press Stop Clear to return to ready mode 2 The settings set from the machine driver override the settings on the control panel a Toprint from an application open an application and start the print menu b Open Printing Preferences see Opening printing preferences on page 50 c Press the Paper tab and select an appropriate paper e If you want to use special sized paper such as billing paper select the Paper tab gt Size gt Edit and set Custom Paper Size Settings in the Printing Preferences see Opening printing preferences on page 50 2 Menu Overview and Basic Setup 44 Media and tray Using the output support Preparing originals e Donotload paper smaller than 142 x 148 mm 5 6 x 5 8 inches or larger than The surface of the output tray may become hot if you print a large number 216 x 356 mm 8 5 x 14 inches of pages at once Make sure that you do not touch the surface and do not allow children near it Do not attempt to load the follow
48. call The machine requires several rings to learn the pattern When the machine completes learning the display shows Completed DRPD Setup If the DRPD setup fails Error DRPD Ring appears Press OK when DRPD appears and start over from step 2 DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket Receiving in secure receiving mode This feature may not be available depending on model or optional goods see Features by models on page 7 You may need to prevent your received faxes from being accessed by unauthorized people Turn on secure receiving mode then all incoming faxes go into memory You can print the incoming faxes with entering the password 2 To use the secure receiving mode activate the menu from amp fax gt Jf Menu gt Fax Feature gt Secure Receive on the control panel Or select Setup gt Machine Setup gt Next gt Fax Setup gt Secure Receive Printing received faxes 1 Select aS fax gt 2 Menu gt Fax Feature gt Secure Receive gt Print on the control panel Or select Setup gt Machine Setup gt Next gt Fax Setup gt Secure Receive gt
49. cartridge on page 74 If white vertical streaks appear on the page The surface of the LSU part inside the machine may be dirty Clean the inside of your machine see Cleaning the machine on page 78 If these steps do not correct the problem contact a service representative Black or color background If the amount of background shading becomes unacceptable e Change to a lighter weight paper AaBbCc e Check the environmental conditions very dry conditions or a high level of humidity higher than 80 RH can increase the amount AaBbCc of background shading AaBbCc e Remove the old toner cartridge and install a new one see Replacing the toner cartridge on page 74 AaBbCc g placing g page 74 AaBbCc e Thoroughly redistribute the toner see Redistributing toner on page 72 Toner smear e Clean the inside of the machine see Cleaning the machine on page 78 e Check the paper type and quality AaBbCc AaBhCc AaBhCc Remove the toner cartridge and install a new one see Replacing the toner cartridge on page 74 AaBbCc AaBbCc 6 Troubleshooting Printing quality problems Condition Vertical repetitive defects Suggested solutions If marks repeatedly appear on the printed side of the page at even intervals The toner cartridge may be damaged If you still have the same problem remove the toner cartridge and install a new one see Replacing the toner cartridge on page 74 Parts of
50. click the program you want to delete gt Uninstall and follow the instruction in the window 1 From the Start menu select Programs or All Programs gt Dell Printers gt your printer driver name gt Uninstall e For Windows 8 1 From Charms select Search gt Apps 2 Search and click Control Panel 3 Click Programs and Features 4 Right click the driver you want to uninstall and select Uninstall 2 Follow the instructions in the installation window 3 Insert the software CD into your CD DVD drive and install the driver again see Installing the driver locally on page 24 From the Windows 8 Start Screen Make sure that the machine is connected to your computer and powered on 2 Click on the Uninstall Dell Printer Software tile in the Start screen 1 Introduction 2 Menu Overview and Basic Setup This chapter provides information about the overall menu structure and the basic setup options Menu overview 29 Machine s basic settings 35 Media and tray 37 Basic printing 49 Basic copying 54 Basic scanning 59 Basic faxing 60 Menu overview The control panel provides access to various menus to set up the machine or use the machine s functions Items Options Fax Feature Darkness Normal 2 e Some menus may not appear on the display depending on options or Dark 1 Dark 5 models If so it is not applicable to your machine Light 5 Light 1 Some menu names may differ from your machine depending on its
51. drop down list under Orientation In the Pages per Sheet drop down list select the number of pages you want to print on one sheet of paper 3 Select the other options to use 4 Click Print The machine prints the selected number of pages to print on one sheet of paper Printing on both sides of the paper Some features may not be available depending on models or options It means that the features are not supported see Variety feature on page 7 Before printing in the duplex mode decide on which edge you will be binding your finished document The binding options are as follows Long Edge Binding This option is the conventional layout used in book binding Short Edge Binding This option is the type often used with calendars From your Mac application select Print from the File menu Select Layout from the drop down list under Orientation Select a binding orientation from the Two Sided option Select the other options to use If you print more than 2 copies the first copy and the second copy might print on the same sheet of paper Avoid printing on both sides of paper when you are printing more than 1 copy 1 2 3 4 5 Click Print and the machine prints on both sides of the paper A 4 Special Features 219 Printing features Using help Click the question mark on the bottom left corner of the window and click on the topic you want to know about A pop up window appears with information about that opti
52. electromagnetic compatibility European radio approval information for products March 9 1999 Council Directive 1999 5 EC on radio equipment and fitted with EU approved radio devices telecommunications terminal equipment and the mutual recognition of their conformity A full declaration defining the relevant Directives and referenced l Low power Radio LAN type devices radio frequency RF wireless standards can be obtained from your Dell Inc representative o o communication devices operating in the 2 4 GHz 5 GHz band may be present embedded in your printer system which is intended for home or office use This section is only applicable if these devices are present Refer to the system label 5 Appendix 122 to verify the presence of wireless devices Regulatory information Wireless devices that may be in your system are only qualified for use in the European Union or associated areas if a CE mark with a C Notified Body Registration Number and the Alert Symbol is on the system label The power output of the wireless device or devices that may be embedded in you printer is well below the RF exposure limits as set by the European Commission through the R amp TTE directive European states qualified under wireless approvals EU countries European states with restrictions on use EU In France the frequency range is restricted to 2454 2483 5 MHz for devices above 10 mW transmitting power such as wi
53. email list You also can create a group 3 Useful Setting Menus 199 System setup Doc Box Setup Document box setup Press Menu gt Document Box gt Doc Box Setup on the control panel Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on Option Description age 29 h faul pag Adde ean a the default options for storing the document to a Taek Erom Box Sets the default options for printing the document from a Doc Box Feature box Press 3 Menu gt Document Box gt Doc Box Feature on the control panel Option Description Add From Scan Stores scanned documents in a box The stored file will be named automatically as yearmonthdayhourminutesecond Task From Box Prints a document from a box 3 Useful Setting Menus 200 System setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Press 12 Menu gt Network on the control panel Description Selects this option to use the wireless network Clear Setting Reverts the network settings to the default values Reboot required Network Conf e Network Configuration This list shows information on your machine s network connection and configuration Net Activate Or press Setup gt Machine Setup gt
54. file is added 2 Select the machine to use 3 Customize the machine settings 4 Click Print The selected PDF file is sent to the machine Mac printing Some features may not be available depending on models or options It means that the features are not supported Printing a document When you print with a Mac you need to check the printer driver settings in each application you use Follow the steps below to print from a Mac 1 Open the document to print 2 Open the File menu and click Page Setup Document Setup in some applications 3 Choose your paper size orientation scaling other options and make sure that your machine is selected Click OK 4 Open the File menu and click Print Choose the number of copies and indicate which pages to print VI 6 Click Print 4 Special Features 218 Printing features Changing printer settings You can use advanced printing features when using your machine Open an application and select Print from the File menu The machine name which appears in the printer properties window may differ depending on the machine in use Except for the name the composition of the printer properties window is similar to the following Printing multiple pages on one sheet You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft copies 1 Open an application and select Print from the File menu 2 Select Layout from the
55. from your machine depending on its options or models Check your machine type see Front view on page 18 3 Maintenance Cleaning the machine Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies We suggest that you clean the scan unit at the start of each day and during the day as needed 2 e Turn the machine off and unplug the power cord Wait for the machine to cool down If your machine has a power switch turn the power switch off before cleaning the machine e Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Lift and open the scanner lid 3 Maintenance Cleaning the machine 3 Wipe the surface of the scanner until it is clean and dry Scanner lid 1 2 Scanner glass 3 Document feeder glass 4 White bar 4 Close the scanner lid 3 Maintenance i Tips for moving amp storing your machine When moving the machine do not tilt or turn it upside down Otherwise the inside of the machine may be contaminated by toner which can cause damage to the machine or reduce print quality When moving the machine make sure at least two people are holding the machine securely 3 Maintenance 4 Troubleshooting This chapter gives helpful information for
56. image If scanning does not operate in Image Capture update Mac OS to the latest version Scanning from network connected machine Network or wireless model only see Features by models on page 7 Make sure that your machine is connected to a network Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 Start Applications and click Image Capture 4 Special Features 226 Scan features 4 According to OS follow steps below For105 Linux scanning Click Devices gt Browse Devices on Menu bar Make sure that Connected checkbox is checked beside your Scanning machine in Bonjour Devices OO Ifyou want to scan using TWAIN refer to the Mac OS X10 4 steps 1 Make sure that the machine is connected to your computer and above powered on For 10 6 10 8 select your device below SHARED 2 Double click the Unified Driver Configurator on your desktop 5 AEOS CAN OPLOO O E ra 3 Click the Ss button to switch to Scanners Configuration 6 Scan and save your scanned image 2 e If scanning does not operate in Image Capture update Mac OS to the latest version For more information refer to the Image Capture s help You can also scan using TWAIN compliant software such as Adobe Photoshop 4 Special Features Scan features 4 Select the scanner on the list 8 The document is scanned and the image pre
57. international non profit professional organization for the advancement of technology related to electricity IEEE 1284 The 1284 parallel port standard was developed by the Institute of Electrical and Electronics Engineers IEEE The term 1284 B refers to a specific connector type on the end of the parallel cable that attaches to the peripheral for example a printer Intranet A private network that uses Internet Protocols network connectivity and possibly the public telecommunication system to securely share part of an organization s information or operations with its employees Sometimes the term refers only to the most visible service the internal website IP address An Internet Protocol IP address is a unique number that devices use in order to identify and communicate with each other on a network utilizing the Internet Protocol standard Glossary 289 Glossary IPM The Images Per Minute IPM is a way of measuring the speed of a printer An IPM rate indicates the number of single sided sheets a printer can complete within one minute IPP The Internet Printing Protocol IPP defines a standard protocol for printing as well as managing print jobs media size resolution and so forth IPP can be used locally or over the Internet to hundreds of printers and also supports access control authentication and encryption making it a much more capable and secure printing solution than older ones IPX SPX
58. job is waiting in the print queue or print spooler cancel the job as follows 2 e The Printing Preferences window that appears in this user s guide may differ depending on the machine in use e You can access this window by simply double clicking the machine icon When youselee an optionin Printing Preferences you mareen SS in the Windows task bar warning mark or a An a mark means you can select that certain option but it is not recommended and an amp mark means you cannot You can also cancel the current job by pressing Stop Clear on the select that option due to the machine s setting or environment e For Windows 8 user see Opening more settings on page 255 control panel 1 Open the document you want to print 2 Select Print from the file menu The Print window appears 3 Select your machine from the Select Printer 2 Menu Overview and Basic Setup EJ Basic printing 4 Click Properties or Preferences ot Printing Preferences Basic Paper Graphics Advanced Eco pet p Orientation Paper Portrait AA mm Landscape 210 29 mm inch C Rotate 180 Degrees Layout Options Type SinglePagePerSide Page Border Mone r Double Sided Printing Printer Default Presets aa None Default Preset Long Edge 6 Short Edge Reverse Double Sided Printing Printer Status You can check the machine s current status press
59. machine type see Front view on 1 Introduction 22 Turning on the machine 1 Connect the machine to the electricity supply first Turn the switch on if the machine has a power switch L Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 Press Power Wakeup button on the control panel Rd L If you want to turn the power off press and hold Power Wakeup button for about 3 seconds 1 Introduction j Installing the driver locally A locally connected machine is a machine directly attached to your computer using the cable If your machine is attached to a network skip the following steps below and go on to installing a network connected machine s driver see Installing driver over the network on page 141 2 e Ifyou area Mac or Linux operating systems user refer to the Installation for Mac on page 131 or Installation for Linux on page 133 e Theinstallation window in this User s Guide may differ depending on the machine and interface in use e Only use a USB cable no longer than 3 meters 118 inches 1 Make sure that the machine is connected to your computer and powered on L If the Found New Hardware Wizard appears during the installation procedure click Cancel to close the window 2 Insert the supplied software CD into your CD DVD drive The software CD should
60. message and options Editing a watermark d Click Update to save the changes e Click OK or Print until you exit the Print window Watermark a To change the print settings from your software application access Printing Preferences b Click the Advanced tab select Edit from the Watermark drop down list The Edit Watermarks window appears Deleting j c Select the watermark you want to delete from the Current Watermarks list and click Delete matermalr d Click OK or Print until you exit the Print window This option is available only when you use the PCL SPL printer driver see Software on page 7 An overlay is text and or images stored in the computer hard disk drive HDD as a special file format that can be printed on any document Overlays are often used to take the place of letterhead paper Rather than using preprinted letterhead you can create an overlay containing Overlay exactly the same information that is currently on your letterhead To print a letter with your company s letterhead you do not need to load preprinted letterhead paper in the machine just print the letterhead overlay on your document To use a page overlay you must create a new page overlay containing your logo or image 2 e The overlay document size must be the same as the document you print with the overlay Do not create an overlay with a watermark e The resolution of the overlay document must be the same as that of the document you wil
61. numbers These symbols are available when you type for network authentication 2 e Special character sets may differ from your machine depending on its options or the models Some of the follow key values may not appear depending on the job you are doing 4 Special Features Setting up the fax address book Registering a speed dial number NJ Select amp fax gt Address Book gt New amp Edit gt Speed Dial on the control panel Or select Setup gt Machine Setup gt Next gt Address Book gt Phone Book gt View List gt Individual gt EEE options gt Add Enter a speed dial number and press OK If an entry is already stored in the number you choose the display shows the message to allow you to change it To start over with another speed dial number press 2 Back Enter the name you want and press OK Enter the fax number you want and press OK Press the Cancel or Stop Clear button to return to ready mode Using speed dial numbers When you are prompted to enter a destination number while sending a fax enter the speed dial number at which you stored the number you want k For a one digit 0 9 speed dial number press and hold the corresponding digit button on the number keypad for more than 2 seconds For a two or three digit speed dial number press the first digit button s and then hold down the last digit button for more than 2 seconds You can print the addres
62. only on Windows Vista OS or i a higher ij Wifintis fie Preferences i Location Comment Install optional memory when an XPS job does not print because the Page Range printer is out of memory lt lt Mabad 7 E For models that provide XPS driver on the software CD a Sat Pages Collate l You can install the XPS printer driver when you insert the software CD i 2 2 3 3 into your CD DVD drive When the installation window appears select Advanced Installation gt Custom Installation You can select the XPS printer driver in the Select Software and Utilities to Install window Click Print e For models that provide XPS driver from the Dell website www Dell com 2 gt find duct gt S tord loads meer PRageete 2p E E AEA 3 Typein the destination path and the file name and then click OK For example c Temp file name Printing to a file PRN 2 If you type in only the file name the file is automatically saved in My You will sometimes need to save the print data as a file Documents Documents and Settings or Users The saved folder may differ depending on your operating system or the application you are using 4 Special Features 210 Printing features Understanding special printer features You can use advanced printing features when using your machine To take advantage of the printer features provided by your printer driver click Properties or Preferences in the application s
63. original document k The darkness setting is applied to the current fax job To change the default setting see Fax menu on page 184 Select lt amp fax gt s3 Menu gt Fax Feature gt Darkness on the control panel Select a darkness level you want Press x Stop Clear to return to ready mode 2 Menu Overview and Basic Setup 64 3 Maintenance This chapter provides information about purchasing supplies accessories and maintenance parts available for your machine Ordering supplies and accessories Available supplies Available maintenance parts Installing accessories Storing the toner cartridge Redistributing toner Replacing the toner cartridge Monitoring the supplies life Setting the toner low alert Cleaning the machine Tips for moving amp storing your machine j Ordering supplies and accessories 2 Available accessories may differ from country to country Contact your sales representatives to obtain the list of available supplies and maintenance parts To order Dell authorized supplies accessories and maintenance parts contact your local Dell dealer or the retailer where you purchased your machine You can also visit www Dell com supplies and then select your country region to obtain the contact information for service 3 Maintenance Available supplies When supplies reach the end of their life soans you can order the followings of supplies for your machine Type Average yield App
64. paper pull the jammed paper out slowly and gently In tray 2 Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 4 Troubleshooting Clearing paper jams Inside the machine e The fuser area is hot Take care when removing paper from the machine e Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 4 Troubleshooting i Clearing paper jams 4 Troubleshooting 94 Clear ing paper jams If you do not see the paper in this area stop and go to next step 4 Troubleshooting 95 Understanding the status LED The color of the LED indicates the machine s current status k LED Status Some LEDs may not be available depending on model or country see Control panel overview on page 21 To resolve the error look at the error message and its instructions from the troubleshooting part see Understanding display messages on page 98 You also can resolve the error with the guideline from the computers s Dell Printing Status or Smart Panel program window see Using Dell Printer Status on page 251 If the problem persists call a service representative Status Descriptio
65. quality issues see Replacing the toner cartridge on page 74 A Dell does not recommend using a non genuine Dell toner cartridge such as refilled or remanufactured Dell cannot guarantee a non genuine Dell toner cartridge s quality Service or repair required as a result of using non genuine Dell toner cartridges will not be covered under the machine warranty The indicated toner cartridge has reached its estimated cartridge life The machine might stop printing Replace the toner cartridge see Replacing the toner cartridge on page 74 4 Troubleshooting Understanding display messages Tray related messages Message Meaning Suggested solutions Jam or empty e Paper has jammed in the paper feed area e Clear the jam see In tray on page 92 Door open amp close e There is no paper in tray e Load paper in tray see Loading paper in the tray on page 38 Network related messages Message Meaning Suggested solutions Network Problem The network IP address you have set is being used by Check the IP address and reset it if necessary see Printing a network IP Conflict someone else configuration report on page 138 Wireless Wireless module is not installed Call for service Network Error 4 Troubleshooting Understanding display messages Misc messages Message Door Open Close it Meaning The cover is not securely latched Suggested solutions Close t
66. receiving power Connect the machine to the electricity supply first If the machine has a Power Wakeup button on the control or the connection cable between the press it computer and the machine is not Disconnect the machine s cable and reconnect it connected properly 6 Troubleshooting Printing problems Condition The machine does not print The machine is not receiving power Possible cause Suggested solutions Connect the machine to the electricity supply first If the machine has a Power Wakeup button on the control press it The machine is not selected as the default Select your machine as your default machine in Windows machine Check the machine for the following The cover is not closed Close the cover Paper is jammed Clear the paper jam see Clearing paper jams on page 92 No paper is loaded Load paper see Loading paper in the tray on page 38 The toner cartridge is not installed Install the toner cartridge see Replacing the toner cartridge on page 74 Make sure the protect cover and sheets are removed from the toner cartridge see Replacing the toner cartridge on page 74 If a system error occurs contact your service representative The connection cable between the computerand Disconnect the machine cable and reconnect it see Rear view on page 20 the machine is not connected properly The connection cable between the computer and If possib
67. scanner glass Check the fax machine you are sending to to see if it can receive your fax The incoming fax has blank spaces or is of poor quality The fax machine sending you the fax may be faulty A noisy phone line can cause line errors Check your machine by making a copy A toner cartridge has almost reached its estimated cartridge life Replace the toner cartridge see Replacing the toner cartridge on page 74 6 Troubleshooting Faxing problems Condition Some of the words on an incoming fax are stretched Suggested solutions The fax machine sending the fax had a temporary document jam There are lines on the originals you sent Check your scan unit for marks and clean it see Cleaning the scan unit on page 82 The machine dials a number but the connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Soeak with the other machine operator and ask them to solve the problem on their side Faxes do not store in memory There may not be enough memory space to store the fax If the display indicating the memory status shows delete any faxes you no longer need from the memory and then try to store the fax again Call for service Blank areas appear at the bottom of each page or on other pages with a small strip of text at the top You may have chosen the wrong paper settings in the user option setting C
68. set by the FCC This transmitter must not be collocated or operation in conjunction with any other antenna or transmitter Operation of this device is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired 5 Appendix operation of the device Regulatory information A Wireless devices are not user serviceable Do not modify them in any way Modification to a wireless device will void the authorization to use it Contact manufacturer for service FCC Statement for Wireless LAN use A While installing and operating this transmitter and antenna combination the radio frequency exposure limit of 1m W cm2 may be exceeded at distances close to the antenna installed Therefore the user must maintain a minimum distance of 20cm from the antenna at all times This device cannot be colocated with another transmitter and transmitting antenna AB57 AB57 MnHcBasnPoccnn CCC MnHnceBeazn Poccnn Germany only Das Ger t ist nicht f r die Benutzung am Bildschirmarbeitsplatz gem BildscharbV vorgesehen Turkey only e RoHS EEE Y netmeli ine Uygundur This EEE is compliant with RoHS e Bu r n n ortalama ya am s resi 7 y l garanti suresi 2 yildir 5 Appendix 118 Regulatory information Thailand only This telecommunication equi
69. set the altitude value from Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program For Windows and Mac users see Device Settings on page 250 2 e You can also set the altitude in System Setup option on the machine s display see Machine s basic settings on page 35 4 Special Features Entering various characters As you perform various tasks you may need to enter names and numbers For n example when you set up your machine you enter your name or your Key Assigned numbers letters or characters company s name and the fax number When you store fax numbers or email 1 1 addresses in memory you may also enter the corresponding names 2 ABCabc2 3 DEFdef3 Entering alphanumeric characters 4 GHIghi4 5 JKLjkI5 Press the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display 6 MNOmno6 shows a different letter M N O m n o and finally 6 To find the letter that you 7 PQRSpqrs7 want to enter see Keypad letters and numbers on page 204 8 TUVtuvs 9 WXYZwxyz9 e You can enter a space by pressing 1 twice e Todelete the last digit or character press the left right or up down arrow 0 amp 0 button A I S These symbols are available when you type for network authentication ae ee Keypad letters and
70. setup 184 printing faxes on both sides of the paper 239 Printing sent fax report automatically 240 receiving a fax in the computer 235 239 237 238 237 230 sending a fax in the computer 231 233 235 fax feature 230 fax sending multi sending 62 faxing adjusting darkness 64 63 preparing to fax 60 Index Index receiving in Fax mode features machine features print media feature firmware update utility front view G general icons general settings glossary id copy installation accessories J jam clearing original document tips for avoiding paper jams L LCD display 63 174 106 244 18 11 190 285 5 7 69 87 92 86 browsing the machine status 177 183 184 189 193 Linux common Linux problems 282 driver installation for network connected 144 133 135 printer properties 221 220 scanning 227 unifled driver configurator 258 140 linux scanning 227 loading paper in the tray1 38 special media 40 loading originals 46 M machine information 177 183 184 189 193 machine setup machine status 177 183 184 189 193 Macintosh common Macintosh problems 281 driver installation for network connected 143 131 132 printing 218 scanning 226 110 using SetlP 139 macintosh scanning 226 maintenance parts 68 manual feeding loading 40 memory hard drive feature 241 menu overview 29 multi purpose tray tips on using 40 using special media 40 N ne
71. specific functions This section also includes links to applications in the advanced settings 4 If you connect your machine to a network the Embedded Web Service icon is enabled 5 Useful Management Tools Using Dell Printer Manager Fax to PC Settings Advanced settings user interface overview This menu includes settings related to the basic fax functionality of the selected The advanced user interface is intended to be used by the person responsible device Oranan AENEAN ANa mec nines Disable If Disable is On incoming faxes will not be received on this device Enable Fax Receiving from Device Enables faxing on the device and allow Some menus may not appear in the display depending on options or more options to be set models If so it is not applicable to your machine Alert Settings Windows only Device Settings This menu includes settings related to error alerting You can configure various machine settings such as machine setup paper Printer Alert Provides settings related to when alerts will be received layout emulation network and print information e Email Alert Provides options relating to receiving alerts via email Alert History Provides a history of device and toner related alerts Scan to PC Settings This menu includes settings to create or delete scan to PC profiles Scan Activation Determines whether or not scanning is enabled on the device Profile Displays the scanning profiles sa
72. specific intervals to avoid print quality and paper feed problems resulting from worn parts see table below The purpose of which is to maintain your machine in top working condition The maintenance parts below should be replaced when the life soan of each item has been met Parts Average yield Transfer Roller Approx 30 000 pages Fuser Unit Approx 30 000 pages Pick Up Roller Approx 30 000 pages Feed Roller Approx 30 000 pages ADF Feed Roller Approx 20 000 pages ADF Rubber Pad Approx 20 000 pages a It will be affected by the operating system used computing performance application software connecting method media media size and job complexity b This feature may not be available depending on model or optional goods see Variety feature on page 7 3 Maintenance j Installing accessories When you install optional devices such as optional tray memory etc this machine automatically detects and sets the optional devices If you cannot use the optional devices you installed in this driver you can set the optional devices in Device Settings to use 1 Click the Windows Start menu For Windows 8 from the Charms select Search gt Settings 2 For Windows XP 2003 select Printers and Faxes e For Windows 2008 Vista select Control Panel gt Hardware and Sound gt Printers e For Windows 7 select Control Panel gt Hardware and Sound gt Device and Printers e For Windows Server 2008 R2 sel
73. the Dell Printer Manager gt Switch to advanced mode gt Ifyou want to scan using the network refer to the Advanced Guide see Scan to PC Settings Scanning from network connected machine on page 223 4 Select the option you want and press OK 1 Place a single document face down on the document glass or load the i op Scanning begins documents face up into the document feeder see Loading originals on VI page 46 2 Scanned image is saved in computer s C Users users name My 2 select scan gt Scan to PC on the control panel Documents The saved folder may differ depending on your operating OR system or the application you are using Press Scan to on the control panerl 2 Menu Overview and Basic Setup Basic faxing 2 2 For special faxing features refer to the Advanced Guide see Fax features on page 230 You cannot use this machine as a fax via the internet phone For more information ask your internet service provider We recommend using traditional analog phone services PSTN Public Switched Telephone Network when connecting telephone lines to use a fax machine If you use other Internet services DSL ISDN VoIP you can improve the connection quality by using the Micro filter The Micro filter eliminates unnecessary noise signals and improves connection quality or Internet quality Since the DSL Micro filter is not provided with the machine contact your Internet service provide
74. these steps do not correct the problem contact a service representative Image rubs off the copy easily Replace the paper in the tray with paper from a new package In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper jams occur Fan the paper then turn it over in the tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper type and weight see Print media specifications on page 106 Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Toner cartridge produces fewer copies than expected before running out of toner Your originals may contain pictures solids or heavy lines For example your originals may be forms newsletters books or other documents that use more toner The scanner lid may be left open while copies are being made Turn the machine off and back on 6 Troubleshooting Scanning problems Condition The scanner does not work Suggested solutions Make sure that you place the original to be scanned face down on the scanner glass or face up in the document feeder see Loading originals on page 46 There may not be enough available memory to hold the document you want to scan Try the Prescan function to see if that works Try lowering the scan resolution rate Check that the machine printer ca
75. this B1 165nfw Series is in compliance in accordance with Directive 1999 5 EC The product has been designed to work with the essential requirements and other relevant provisions of Low with the national PSTNs and compatible PBXs of the European countries Voltage Directive 2006 95 EC EMC Directive 2004 108 EC j l l In the event of problems you should contact the Euro QA Lab of Dell Inc in the first instance with the essential requirements and other relevant provisions of R amp TTE C 4 Hereby Dell Inc declares that this B1165nfw Series is in compliance Directive 1999 5 EC The product has been tested against TBR21 To assist in the use and application The declaration of conformity may be consulted at www Dell com go of terminal equipment which complies with this standard the European to Support gt Download center and enter your printer MFP name to Telecommunication Standards Institute ETSI has issued an advisory document browse the EuDoC EG 201 121 which contains notes and additional requirements to ensure ee a network compatibility of TBR21 terminals The product has been designed January 1 1995 Council Directive 2006 95 EC Approximation of the laws of l l against and is fully compliant with all of the relevant advisory notes contained the member states related to low voltage equipment ee in this document January 1 1996 Council Directive 2004 108 EC approximation of the laws of the Member States related to
76. user maintenance or prescribed service EXPOSI O DIRECTA AO FEIXE condition GEVAAR ONZICHTBARE LASERSTRALEN BIJ GEOPENDE KLEP DEZE KLEP NIET OPENEN ADVARSEL USYNLIG LASERSTRALNING VED ABNING UNDGA UDSAETTELSE FOR STRALNING Warning ADVARSEL USYNLIG LASERSTRALNING NAR DEKSEL PNES UNNG EKSPONERING FOR STRALEN VARNING OSYNLIG LASERSTR LNING N R DENNA DEL R PPEN STR LEN R FARLIG VAROITUS N KYM T NT LASERS TEILY AVATTAESSA laser scanner assembly The reflected beam although invisible can damage VARO SUORAA ALTISTUMISTA S TEELLE your eyes t A Fak MRE Z 9 0 HHE gH aog 5I your Never operate or service the printer with the protective cover removed from FASAL 5 Appendix Regulatory information Ozone safety Power saver This product s ozone emission rate is under 0 1 ppm Because This printer contains advanced energy conservation technology that ozone is heavier than air keep the product in a place with good reduces power consumption when it is not in active use ventilation When the printer does not receive data for an extended period of time power consumption is automatically lowered ENERGY STAR and the ENERGY STAR mark are registered U S marks Mercury Safety For more information on the ENERGY STAR program see http www energystar gov ENERGY STAR For ENERGY STAR certified models the ENRGY STAR label will be on Laws U S A only Contains Mercury Dispos
77. what to do if you encounter an error Tips for avoiding paper jams Clearing original document jams Clearing paper jams 32 Understanding the status LED 96 Understanding display messages 98 This chapter gives helpful information for what t do if you encounter an error If your machine has a display screen check the message on the lay screen first to solve the error lf you cannot find a solution to your problem inthis che r refer ne the Advanced Guide see Troubleshooting on ge2 fyoucannot find a solution in the User s Guide or the problem persists call for sen 2 Tips for avoiding paper jams By selecting the correct media s most paper jams can be avoided To avoid paper jams refer to the following guidelines Ensure that the adjustable guides are positioned correctly see Tray overview on page 37 Do not remove paper from the tray while your machine is printing Flex fan and straighten paper before loading Do not use creased damp or highly curled paper Do not mix papers in a tray Use only recommended print media see Print media specifications on page 106 4 Troubleshooting i Clearing original document jams When an original document jams in the document feeder a warning message appears on the display A To avoid tearing the document remove the jammed document slowly and carefully 2 To prevent document jams use the scanner glass for thick thin or mixed paper originals 4 Trouble
78. 2 inches ISO B5 176 x 250 mm 6 93 x 9 84 inches Executive 184 x 267 mm 7 25 x 10 5 inches A5 148 x 210 mm 5 83 x 8 27 inches Envelope Monarch 98x 191 mm 3 87 x 7 5 inches 75 to 90 g m 20 to 24 Ibs bond 75 to 90 g m 20 to 24 Ibs bond Envelope No 10 105 x 241 mm 4 12 x 9 5 inches 10 sheets e 1 sheet Envelope Envelope DL 110 x 220 mm 4 33 x 8 66 inches Envelope C5 162 x 229 mm 6 38 x 9 02 inches 5 Appendix i Specifications Print media weight Capacity Type Size Dimensions Tray Manual feeding in tray Refer to the Plain paper section 86 to 120 g m 23 to 32 Ibs 86 to 120 g m 23 to 32 Ibs bond Thick paper Refer to pe Plain bond 1 sheet PN eh AES ALIA 50 sheets of 120 g m 32 Ibs bond Refer to the Plain paper section 60 to 70 g m 16 to 19 Ibs bond 60 to 70 g m 16 to 19 Ibs bond Thi Refer to the Plain ae paper section 160 sheets of 60 g m 16 Ibs 1 sheet bond Refer to the Plain paper section 75 to 90 g m 20 to 24 Ibs bond 75 to 90 g m 20 to 24 Ibs bond Re Refer to the Plain otton paper section 150 sheets of 80 g m 21 Ibs 1 sheet bond Refer to the Plain paper section 75 to 90 g m 20 to 24 Ibs bond 75 to 90 g m 20 to 24 Ibs bond Colored Refer to the Plain PANS paper section 150 sheets of 80 g m 21 Ibs 1 sheet bond Refer to the Plain paper section 75 to 90 g m 20 to 24 Ibs bond 75 to 90 g m 20 to 24 Ibs bond p or Refer to the Plain fae
79. 29 To change the menu options Press Menu gt System Setup gt Report on the control panel e Or press Setup gt Machine Setup gt Reports Ringer Adjusts the ringer volume For the ringer volume you can select off low middle and high level Item Description Prints the menu map which shows the layout and Menu Map A l current settings of this machine Prints all kinds of reports that this machine All Reports provides Prints a report on the machine s overall Configuration configuration e Supplies Info e Supplies Information Prints supplies information page Address Book Prints all of the email addresses currently stored in the machine s memory 3 Useful Setting Menus 193 System setup Item Demo Page Description Prints the demo page to check whether your machine is printing properly or not Prints a transmission report including the fax number the number of pages the elapsed time of the job the communication mode and the Item Description e User Auth Prints the authorized users who are allowed to Local User use the email function Authentication PCL Font Prints the PCL font list e PS Font Prints the PS PS3 font list e PS3 Font List EPSON Font Prints the EPSON font list Fax Send communication results for fax job You can set up your machine to automatically print a transmission confirmation report after each f
80. 4 WEP 128 Network Password Enter the encryption Network Password value 12 e Confirm Network Password Confirm the encryption Network Password value WEP Key Index If you are using WEP Encryption select the appropriate WEP Key Index The wireless network security window appears when the ad hoc network has security setting Select Open System or Shared Key for the authentication and click Next e WEP Wired Equivalent Privacy is a security protocol preventing unauthorized access to your wireless network WEP encrypts the data portion of each packet exchanged on a wireless network using a 64 bit or 128 bit WEP encryption key The window showing the wireless network settings appears Check the settings and click Next Before entering the IP address for the machine you must know the computer s network configuration information If the computer s network configuration is set to DHCP the wireless network setting should also be DHCP Likewise if the computer s network configuration is set to Static the wireless network setting should also be Static If your computer is set to DHCP and you want to use Static wireless network setting you must contact the network administrator to get the static IP address 2 Using a Network Connected Machine 166 Wireless network setup For the DHCP method If the IP address assignment method is DHCP check if DHCP is shown in the Confirm Wireless Network Setting window If it sho
81. 5 Useful Management Tools Using Firmware update utility Firmware Update Utility allows you to maintain your machine by upgrading firmware 1 From the Start menu select Programs or All Programs gt Dell gt Dell Printers gt your printer driver name gt Firmware Update Utility 2 Download the latest firmware Click http www dell com support 3 If your printer is connected with an USB cable click USB Connected Printer or Network Connected Printer a Dell Firmware Update Utility Stepi Download the latest firmware from http support dell com Select the Drivers and Downloads icon and find your printer Step2 Choose a connection type USB or Network Network Connected Printer 4 Click Browse and select the downloaded firmware file 5 Click Update Firmware 5 Useful Management Tools Using Dell Supplies Ordering Utility To order replacement toner cartridges or supplies from Dell 2 Availabe for Windows or Mac OS users only 1 Double click the Dell Supplies Ordering Utility icon on your desktop 5 OR From the Start menu select Programs or All Programs gt Dell gt Dell Printers gt your printer driver name gt Dell Supplies Ordering Utility 2 For Mac Open the Applications folder gt Dell folder gt Dell Supplies Ordering Utility 2 The Dell Supplies Ordering Utility window opens Order Printer Supplies Toner Level j Order Online Yay Visit De
82. 5 scan feature 222 Scanning Scanning with Dell Scan Assitant 225 scanning Index basic information 222 storing 70 driver installation for network connected Linux scanning 227 tray 141 24 27 Macintosh scanning 226 adjusting the width and length 37 system requirements 103 Scanning from image editing program 224 changing the tray size 37 using SetIP 138 168 223 225 manual feeding 40 wireless SetIP program 138 168 setting the paper size and type A4 ad hoc mode 148 Special features 202 Infrastructure mode 148 specifications 104 U USB cable 157 print media 106 understanding the status LED 96 WPS status 22 Unix disconnectiong 151 supplies system requirements 111 iS ee available supplies 67 usb 198 wireless network estimated toner cartridge life 71 general setupusb 198 HERWOHSEanIe yor monitoring the supplies life 76 USB cable ordering 67 driver installation 24 27 131 133 132 135 replacing toner cartridge 74 using help 52 220 Supplies Ordering Utility 245 W T SC watermark toner cartridge create 214 estimated life 71 delete 214 handling instructions 70 edit 214 non Dell and refilled 70 Windows redistributing toner 72 74 common Windows problems 280
83. A watermark is a recognizable image or pattern in paper that appears lighter when viewed by transmitted light Watermarks were first introduced in Bologna Italy in 1282 they have been used by papermakers to identify their product and also on postage stamps currency and other government documents to discourage counterfeiting WEP Wired Equivalent Privacy WEP is a security protocol specified in IEEE 802 11 to provide the same level of security as that of a wired LAN WEP provides security by encrypting data over radio so that it is protected as it is transmitted from one end point to another WIA Windows Imaging Architecture WIA is an imaging architecture that is originally introduced in Windows Me and Windows XP A scan can be initiated from within these operating systems by using a WIA compliant scanner WPA Wi Fi Protected Access WPA is a class of systems to secure wireless Wi Fi computer networks which was created to improve upon the security features of WEP Glossary 295 Glossary WPA PSK WPA PSK WPA Pre Shared Key is special mode of WPA for small business or home users A shared key or password is configured in the wireless access point WAP and any wireless laptop or desktop devices WPA PSK generates a unique key for each session between a wireless client and the associated WAP for more advanced security WPS The Wi Fi Protected Setup WPS is a standard for establishing a wireless home network
84. Continue Dark 1 Dark 5 Reduce Enlarge Light 5 Light 1 Darkness Normal g g Dark 1 Dark 5 Original Type Text Light 5 Light 1 TEUER Photo Layout Normal 2 Up 4 Up ID Copy Poster Copy Clone Copy Adjust Bkgd Off Auto Enhance Lev 1 Enhance Lev 2 Erase Lev 1 Erase Lev 4 2 Menu Overview and Basic Setup E Menu overview Items Options Items Options Copy Setup Change Default Scan Size System Setup Machine Setup Machine ID Copies Fax Number Copy Collation Date amp Time Reduce Enlarge Clock Mode Darkness Language Contrast Power Save Original Type Wakeup Event Adjust Bkgd System Timeout Altitude Adj Auto Continue Paper Mismatch Paper Substit Toner Save Eco Settings Paper Setup Paper Size Paper Type Margin 2 Menu Overview and Basic Setup 32 Menu overview Items System Setup Sound Volume Continue Options Items System Setup Continue Key Sound Alarm Sound Speaker Ringer Report All Report Configuration Supplies Info Address Book Clear Setting Options All Settings Fax Setup Copy Setup System Setup Network Setup Address Book Fax Sent Fax Received Fax Send Network Fax Sent Fax Received Schedule Jobs Junk Fax Network Conf Usage Counter Fax Options Maintenance CLR Empty Msg Supplies Life Serial No TonerLow Alert TCP IP IPv4 DHCP BOOT
85. Device Settings gt Network Wi Fi Direct On Off Select On to enable Device Name Enter the printer s name for searching for your printer on a wireless network By default the device name is the model name IP Address Enter the IP address of the printer This IP address is used only for the local network and not for the infrastructure wired or wireless network We recommend using the default local IP address the default local IP address of the printer for Wi Fi Direct is 192 168 3 1 Group Owner Activate this option to assign the printer the Wi Fi Direct group s owner The Group Owner acts similar to a wireless access point We recommend activating this option Network Password If your printer is a Group Owner a Network Password is required for other mobile devices to connect to your printer You can configure a Network Password yourself or can remember the given Network Password that is randomly generated by default From the machine Machines with a display screen Select Network gt Wireless gt Wi Fi Direct from the control panel e Enable Wi Fi Direct Setting up the mobile device After setting up Wi Fi Direct from the printer refer to the user manual of the mobile device you are using to set its Wi Fi Direct e After setting up Wi Fi Direct you need to download the mobile printing application For example Dell Mobile printer to print from your smartphone 2 e When you have found the printer
86. Enter the destination fax number email address or server address and press OK 4 Press Cancel or Stop Clear to return to ready mode Subsequent sent faxes will be forwarded to the specified fax machine Forwarding a received fax You can set the machine to forward the received or sent fax to other destination by a fax If you are out of office but have to receive the fax this feature may be useful 2 Though you sent or received a color fax the data is forwarded in grayscale 1 Press amp fax gt 2 Menu gt Fax Feature gt Forward gt Fax gt Receive Forward or RCV Forward gt Forward on the control panel Or select Setup gt Machine Setup gt Fax Setup gt Forward gt Fax gt Receive Forward or RCV Forward gt On 2 Forward options may not be available depending on model or optional goods see Variety feature on page 7 To set the machine to print out a fax when fax forwarding has been completed select Forward amp Print Enter the destination fax number email address or server address and press OK 4 Special Features f Fax features 3 Enter the starting tim and ending time then press OK 4 Press Cancel or Stop Clear to return to ready mode Subsequent sent faxes will be forwarded to the specified fax machine Sending faxes on both sides of paper 3 e 2 gt 1Side ROT2 Send faxes on both sides of the original and prints each one on a separate sheet but the information on the ba
87. For Windows you need to download Scan Assistant from the Dellwebsite to install the printer software http www Dell com gt find your product gt Support or Downloads For Mac open the Applications folder gt Dell folder gt DellScan Assistant For Windows you can use the OCR Optical Character Reader feature from Dell Scan Assistant program 1 Download the software from the Dell website then unpack andinstall it 2 Make sure that the machine is connected to your computer and powered on 3 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 4 Special Features 225 Scan features 4 L Click Start gt All programs gt Dell Printers and start Dell Scan Assistant Select the Help menu from the window and click on any option you want to know about Set the scan options Click Scan Scanning from USB connected machine Make sure that the machine is connected to your computer and powered on Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 Start Applications and click Image Capture VI If No Image Capture device connected message appears disconnect the USB cable and reconnect it If the problem continues refer to the Image Capture s help Select the option you want Scan and save your scanned
88. IPX SPX stands for Internet Packet Exchange Sequenced Packet Exchange It is a networking protocol used by the Novell NetWare operating systems IPX and SPX both provide connection services similar to TCP IP with the IPX protocol having similarities to IP and SPX having similarities to TCP IPX SPX was primarily designed for local area networks LANs and is a very efficient protocol for this purpose typically its performance exceeds that of TCP IP on a LAN ISO The International Organization for Standardization ISO is an international Standard setting body composed of representatives from national standards bodies It produces world wide industrial and commercial standards ITU T The International Telecommunication Union is an international organization established to standardize and regulate international radio and telecommunications Its main tasks include standardization allocation of the radio spectrum and organizing interconnection arrangements between different countries to allow international phone calls A T out of ITU T indicates telecommunication ITU T No 1 chart Standardized test chart published by ITU T for document facsimile transmissions JBIG Joint Bi level Image Experts Group JBIG is an image compression standard with no loss of accuracy or quality which was designed for compression of binary images particularly for faxes but can also be used on other images JPEG Joint Photographic Experts Group
89. It can damage the machine 1 Introduction 13 Safety information 9 Do not block or push objects into the ventilation opening This could result in elevated component temperatures which can cause damage or fire 9 Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This machine s power reception device is the power cord To switch off the power supply remove the power cord from the electrical outlet Installation Moving A Warning Do not place the machine in an area with dust humidity or water leaks This could result in electric shock or fire A Caution Before moving the machine turn the power off and disconnect all cords The information below are only suggestions based on the units weight If you have a medical condition that prevents you from lifting do not lift the machine Ask for help and always use the appropriate amount of people to lift the device safety Then lift the machine e Ifthe machine weighs under 20 kg 44 09 Ibs lift with 1 person e Ifthe machine weighs 20 kg 44 09 Ibs 40kg 88 18 Ibs lift with 2 people e Ifthe machine weighs more than 40 kg 88 18 Ibs lift with 4 or more people The machine could fall causing injury or machine damage Choose a flat surface with enough space for ventilation to place the machine Also consider the space require
90. JPEG is a most commonly used standard method of lossy compression for photographic images It is the format used for storing and transmitting photographs on the World Wide Web Glossary 290 Glossary LDAP The Lightweight Directory Access Protocol LDAP is a networking protocol for querying and modifying directory services running over TCP IP LED A Light Emitting Diode LED is a semiconductor device that indicates the status of a machine MAC address Media Access Control MAC address is a unique identifier associated with a network adapter MAC address is a unique 48 bit identifier usually written as 12 hexadecimal characters grouped in pairs e g O0 00 0c 34 11 4e This address is usually hard coded into a Network Interface Card NIC by its manufacturer and used as an aid for routers trying to locate machines on large networks MFP Multi Function Peripheral MFP is an office machine that includes the following functionality in one physical body so as to have a printer a copier a fax a scanner and etc MH Modified Huffman MH is a compression method for decreasing the amount of data that needs to be transmitted between the fax machines to transfer the image recommended by ITU T T 4 MH is a codebook based run length encoding scheme optimized to efficiently compress white space As most faxes consist mostly of white space this minimizes the transmission time of most faxes MMR Modified Modified READ
91. P Static TCP IP IPv6 IPv6 Activate DHCPv 6 Config Ethernet Speed N Automatic 10Mbps Half 10Mbps Full 100Mbps Half 100Mbps Full Menu Overview and Basic Setup 33 Menu overview Items Network Continue Wireless Options Wi Fi ON OFF Wi Fi Direct WPS Setting WLAN Setting WLAN Default WLAN Signal Clear Setting Network Conf a This option may not be available depending on your country b This option only appears if Paper Mismatch is enabled c This option only appears when small amount of toner is left in the cartridge 2 Menu Overview and Basic Setup 34 Machine s basic settings You can set the machine s settings by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program For Windows and Mac users see Device Settings on page 250 After installation is complete you may want to set the machine s default settings To change the machine s default settings follow these steps he It may be necessary to press OK to navigate to lower level menus for some models Select fz Menu button on the control panel Press System Setup gt Machine Setup Select the option you want then press OK e Language change the language that is displayed on the control panel Date amp Time When you set the time and date they are used in delay fax and delay print They are printed on repor
92. PLUS paper section 150 sheets of 80 g m 21 Ibs 1 sheet bond Refer to the Plain paper section 2 2 pap 60 to 90 g m4 16 to 24 Ibs bond 60 to 90 g m 16 to 24 Ibs bond Refer to the Plain Recycled 1 sheet paper section 150 sheets of 80 g m 21 Ibs bond 5 Appendix i Specifications Print media weight Capacity Type Size Dimensions Tray Manual feeding in tray Letter Legal US Refer to the Plain paper section 120 to 150 g m 32 to 40 Ibs 120 to 150 g m 32 to 40 Ibs bond Labels Folio A4 JIS B5 ISO bond e 1 sheet B5 Executive A5 lt 10 sheets Letter Legal US Refer to the Plain paper section 121 to 163 g m 32 to 43 Ibs 121 to 163 g m 32 to 43 Ibs bond Folio A4 JIS B5 ISO bond e sh Card stock B5 Executive A5 a e 10 sheets Postcard 4x6 Refer to the Plain Refer to the Plain paper section e 10 sheets e 1 sheet Bond paper paper section Refer to the Plain Refer to the Plain paper section e 100 sheets e 1sheet Archive paper section Minimum size custom 76 xX 127 mm 3 x 5 inches Maximum size custom a Maximum capacity may differ depending on media weight thickness and environmental conditions b 1 sheet for manual feeding c The smoothness of the labels used in this machine is 100 to 250 sheffield This means the numeric level of smoothness 216 x 356 mm 8 5 x 14 inches 60 to 163 g m 16 to 43 Ibs bond 5 Appendix i Spec
93. Print window to change the print settings The machine name that appears in the printer properties window may differ depending on the machine in use Some menus may not appear on the display depending on options or models If so it is not applicable to your machine Select the Help menu or click the button from the window or press F1 on your keyboard and click on any option you want to know about see Using help on page 52 Item Description Multiple Pages per Selects the number of pages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size and Side arranged in the order you specify You can print up to 16 pages on one sheet r zz 4 Special Features Printing features Item Poster Printing s DED PO A 3x3 Description Prints a single page document onto 4 Poster 2x2 9 Poster 3x3 or 16 Poster 4x4 sheets of paper for the purpose of pasting the sheets together to form one poster size document Select the Poster Overlap value Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together 10 mm nin il aan L i Booklet Printing Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet 2 e Ifyou want to make a book
94. SB cable is connected to the machine Turn on your computer access point and machine a SS eee K If the Found New Hardware Wizard appears during the installation procedure click Cancel to close the window 3 Insert the supplied software CD into your CD DVD drive The software CD should automatically run and an installation window will appear If the installation window does not appear click Start gt All programs gt Accessories gt Run X Setup exe replacing X with the letter which represents your CD DVD drive and click OK 2 Using a Network Connected Machine Wireless network setup e For Windows 8 If the installation window does not appear from Charms select Search gt Apps and search for Run Type in X Setup exe replacing X with the letter that represents your CD DVD drive and click OK If Tap to choose what happens with this disc pop up window appears click the window and select Run Setup exe 4 Click New Printer Dell Printer Easy Install New Printer Setup I Existing Printer Support User s Guide License Agreement Environmental Notice Set IP Address 5 Choose Wireless Select a Connection Method F Wireless Ethernet 2 Using a Network Connected Machine 158 Wireless network setup 6 Click Next 8 After searching the window shows the wireless network devices Select the name SSID of the access point you are using
95. The machine and the number of 1 toner cartridge s shown in the above window may differ depending on the machine in use Some machines do not have this feature 5 Useful Management Tools Using Dell Printer Status 2 Option You can set printing job alert related settings Order Supplies You can order replacement toner cartridge s from online 4 User s Guide You can view the online User s Guide 5 Close Close the window 5 Useful Management Tools 252 Using Dell Printer Experience Dell Printer Experience is a Dell application that combines Dell machine settings and machine management into one location You can set device settings order supplies open troubleshooting guides visit Dell s web site and check connected machine information This application will be automatically downloaded from the Windows Store if the machine is connected to a computer with an Internet connection Understanding the Dell Printer Experience To open the application From the Start screen select the Dell Printer Experience tile The Dell Printer Experience interface comprises various useful features as described in the following table 2 The screenshot may differ depending on the model you are using 2 3 ak R o 5 ji This area gives you general information about your Printer machine You can check information such as the Information machine s status location IP
96. This is an environment generally used for homes and SOHOs EN ay 5 Small Office Home Office This mode uses an access point to a SF communicate with the wireless machine Ad hoc mode gt wy This mode does not use an access point The wireless computer and wireless machine communicate directly TS Wireless network name and Network Password Wireless networks require higher security so when an access point is first set up a network name SSID the type of security used and a Network Password are created for the network Ask your network administrator about this information before proceeding with the machine installation 2 Using a Network Connected Machine Wireless network setup Introducing wireless set up methods You can set wireless settings either from the machine or the computer Choose the setting method from the below table 2 Some wireless network installation types may not be available depending on the model or country Set up method Connecting method Description amp Reference From the computer Windows User see Dell Printer Easy Wi Fi Install on page 155 Windows User see Access point via USB cable in Windows on page 157 Mac User see Access point via USB cable on page 164 With Access Point See Using a network cable on page 167 From the machine s control panel See Using the WPS button on page 150 See Using the menu button on page 154 From the computer
97. Toll Save Sends faxes at a preset toll saving time to save on call costs This setting may not be available depending on your country Setup Wizard Makes it easy to configure the necessary fax options such as machine ID fax number etc Receiving setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options e Press amp fax gt f3 Menu gt Fax Setup gt Receiving on the control panel e Or press Setup gt Machine Setup gt Default Setting gt Fax Default Item Receive Mode Description Selects the default fax receiving mode Ring To Answer Specifies the number of times the machine rings before answering an incoming call Automatically prints the page number and the date Stamp RCV Name and time of reception at the bottom of each page of a received fax Initiates fax reception from an extension phone plugged into the EXT socket on the back of the Rcv Start Code machine If you pick up the extension phone and hear fax tones enter the code It is preset to 9 at the factory 3 Useful Setting Menus 186 Fax menu Item Auto Reduction Description Automatically reduces an incoming fax page to fit the size of the paper loaded in the machine Discard Size Discards a specific length from the end of the received fax Junk Fax Setup Blo
98. a Determine whether to disregard the paper mismatch Paper Mismatch error or not Select Off then the machine does not stop printing even if the paper mismatches Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what Toner Save J y per Pag 4 one would experience in the normal mode but it reduces print quality Description Allows you to save print resources and enables eco friendly printing e Default Mode Select whether to turn the Eco mode on or Off On force On Forced Sets the Eco mode on with password If a user wants to turn the Eco mode on off the user needs to enter the password 3 Useful Setting Menus 191 System setup Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options Press J Menu gt System Setup gt Paper Setup on the control panel e Or press Setup gt Machine Setup gt Paper Setup Item Description Paper Size Sets me paper size as a Letter or other paper sizes according to your requirements Paper Type Chooses the type of the paper for each tray Paper Source Selects from which tray the paper is used Margin Sets the margins for the document Tray Confirm Activates the tray confirmation message If you open and close a tray a window asking you whether to set the paper si
99. able depending on model or optional goods see Features by models on page 7 You can send a fax from your computer without going to the machine To send a fax from your computer the Dell Network PC Fax program must be installed This program will be installed when you installed the printer driver Select the Help menu or from the window and click on any option you want 1 Open the document to be sent to know about 2 Select Print from the File menu The Print window will be displayed It may look slightly different 6 Click Send depending on your application 3 Select Dell Network PC Fax from the Print window 4 Click Print or OK 4 Special Features 231 f Fax features Enter the job name and the time 00 Delaying a fax transmission 2 If you set a time earlier than the current time the fax will be sent at that time You can set your machine to send a fax at a later time when you will not be on the following day present You cannot send a color fax using this feature q Place a single document face down on the document glass or load the Q The original is scanned into memory before transmission documents face up into the document feeder The machine returns to ready mode The display reminds you that you are in ready mode and that a delayed fax is set 2 Press amp fax on the control panel 3 Adjust the resolution and the darkness to suit your fax needs K You can check the list of delayed fax jobs
100. ac OS cannot create the font while printing the cover page The English alphabet and numbers are displayed normally on the cover page When printing a document in Mac with Acrobat Reader 6 0 or higher colors print incorrectly Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader K Refer to the Mac User s Guide that came with your computer for further information on Mac error messages 6 Troubleshooting Operating system problems Common Linux problems Suggested solutions Condition The machine does not print Check if the printer driver is installed in your system Open Unified Driver Configurator and switch to the Printers tab in the Printers configuration window to look at the list of available machines Make sure that your machine is displayed on the list If not open Add new printer wizard to set up your device e Check if the machine is started Open Printers configuration and select your machine from the printers list Look at the description in the Selected printer pane If its status contains Stopped press the Start button Normal operation of the machine should be restored The stopped status might be activated when some problems in printing occur e Check if your application has special print options such as oraw If oraw is specified in the command line parameter then remove it to print properly For Gimp front end select print gt
101. address and remaining toner level You can view the online User s Guide You need to be connected to the Internet to use this feature User Guide This button opens the Troubleshooting Guide when an error occurs You can directly open the troubleshooting section in the user s guide 5 Useful Management Tools 3 Order Supplies Click on this button to order replacement toner cartridges online You need to be connected to the Internet to use this feature Links to Dell printer website You need to be connected 4 Visit Dell to the Internet to use this feature The scan list displays devices that supports Dell Printer Device List amp Experience Under the device you can see the latest 5 LatestScanned scanned images Your machine needs to be connected Image to a network to scan from here This section is for the users with multi functional printers Printing from Windows 8 This section explains common printing tasks from the Start screen Basic printing mh W N Open the document to print From the Charms select Devices Select your printer from the list Select the printer settings such as the number of copies and orientation 5 Useful Management Tools Using Dell Printer Experience 5 Click the Print button to start the print job Cancelling a print job If the printing job is waiting in the print queue or print spooler cancel the job as Copies fol lows 1 Orientation e You can acce
102. al Notice Set IP Address 3 Choose Ethernet Select a Connection Method F Wireless Ethernet 2 Using a Network Connected Machine Installing driver over the network Make sure that the machine is connected to the network and powered 5 The searched machines will be shown on the screen Select the one you on Also your machine s IP address should have been set wish to use and click Next Click Next 2 If you cannot find your machine in network turn off the firewall and click Update For Windows operating system Start gt Control Panel and start windows firewall and set this option unactivated For other operating Connecting the Device system refer to its on line guide If your printer is not connected to the network follow these steps 1 Tum the printer on Follow the instructions in the installation window 2 Connect the printer to the network with the network cable 6 3 Click Next button o If a firewall has been enabled on this PC this may be preventing the installer from detecting F r O m t h W n d OWS 8 S t a rt S C re n the printer Temporarily disable the firewall on this PC before continuing with the installation 2 Dell Printer Experience app can only be used in the Start screen when V4 driver is installed The V4 driver is automatically downloaded from the Windows Update if your computer is connected to the Internet If not you can manually download the V4 driver from D
103. ality problems such as toner specks or smearing Cleaning the inside of the machine clears and reduces these problems A To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary Do not touch the green area of the toner cartridge Use the handle on the cartridge to avoid touching this area Use a dry lint free cloth when cleaning the inside of the machine be careful not to damage the transfer roller or any other inside parts Do not use solvents such as benzene or thinner Printing quality problems can occur and cause damage to the machine Use a dry lint free cloth to clean the machine Turn the machine off and unplug the power cord Wait for the machine to cool down If your machine has a power switch turn the power switch off before cleaning the machine Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 When opening a scan unit hold the document feeder and scan unit together 3 Maintenance j Cleaning the machine j Cleaning the machine Cleaning the pickup roller 2 e Turn the machine off and unplug the power cord Wait for the machine to cool down If your machine has a power switch turn the power switch off before cleaning the machine Illustrations on this user s guide may differ
104. an A4 sided paper has about 5 image or text on it So if the paper or original has complicated images or lots of text on it the coverage will be higher and at the same time a toner usage will be as much as the coverage CSV Comma Separated Values CSV A type of file format CSV is used to exchange data between disparate applications The file format as it is used in Microsoft Excel has become a de facto standard throughout the industry even among non Microsoft platforms DADF A Duplex Automatic Document Feeder DADF is a scanning unit that will automatically feed and turn over an original sheet of paper so that the machine can scan on both sides of the paper Default The value or setting that is in effect when taking a printer out of its box state reset or initialized Glossary 286 Glossary DHCP A Dynamic Host Configuration Protocol DHCP is a client server networking protocol A DHCP server provides configuration parameters specific to the DHCP client host requesting generally information required by the client host to participate on an IP network DHCP also provides a mechanism for allocation of IP addresses to client hosts DIMM Dual Inline Memory Module DIMM a small circuit board that holds memory DIMM stores all the data within the machine like printing data received fax data DLNA The Digital Living Network Alliance DLNA is a standard that allows devices on a home network to share inf
105. and storing document at the same time Spool This option can be useful when handling large amounts of data If you select this setting the printer spools the document into the mass storage device HDD and then prints it from the mass storage device HDD queue decreasing the computer s work load Print Schedule Select this setting to print the document at a specified time e User ID This option is used when you need to find a saved file using the control panel e Job Name This option is used when you need to find a saved file using the control panel Encrypts printing data first and transmits it to the machine This feature protects the printing information even though the data is snatched on a network Job Encryption Job Encryption feature is enabled only when the mass storage device HDD is installed The mass storage device HDD is used to decrypt the printing data see Variety feature on page 7 a This option is not available when you use XPS driver 4 Special Features Printing features Printing Using Direct Printing Utility There are several ways you can print using the Direct Printing Utility 2 e Direct Printing Utility may not be available depending on model or 1 From the Start menu select Programs or All Programs gt Dell Printers optional goods see Software on page 7 gt Direct Printing Utility gt Direct Printing Utility Available for Windows OS users only The Direct Printing Utility window appears
106. ansmission and reception problems with all the equipment It is recommended that no other equipment except for a regular telephone share the line with your machine e If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for both the power and the telephone lines Surge protectors can be purchased from your dealer or telephone and electronic specialty stores 5 Appendix 120 Regulatory information e When programming emergency numbers and or making test calls to emergency numbers use a non emergency number to advise the emergency service dispatcher of your intentions The dispatcher will give you further instructions on how to actually test the emergency number e This machine may not be used on coin service or party lines e This machine provides magnetic coupling to hearing aids You may safely connect this equipment to the telephone network by means of a standard modular jack USOC RJ 11C Replacing the Fitted Plug for UK Only Important The mains lead for this machine is fitted with a standard BS 1363 13 amp plug and has a 13 amp fuse When you change or examine the fuse you must re fit the correct 13 amp fuse You then need to replace the fuse cover If you have lost the fuse cover do not use the plug until you have another fuse cover Contact the people from you purchased the machine The 13 amp plug is the most widely used in the UK and should be
107. ard for data encryption If you do not have an access point AP you may still connect the machine wirelessly to your computer by setting up an ad hoc wireless network by following the simple steps below e Items to prepare Network connected computer Software CD that was provided with your machine The machine installed with a wireless network interface USB cable 2 Using a Network Connected Machine 160 Wireless network setup 1 Check whether the USB cable is connected to the machine 5 Select Wireless 2 Turn on your computer and the wireless network machine 3 Insert the supplied software CD into your CD DVD drive Select a Connection Method The software CD should automatically run and an installation window will appear If the installation window does not appear click Start gt All programs gt Accessories gt Run Wireless Ethernet X Setup exe replacing X with the letter which represents your CD DVD drive and click OK 4 Select New Printer The software searches the wireless network 0 Dell Printer Easy Install New Printer aia Printer ieee 2 If the software has failed to search the network check if the USB cable is connected properly between the computer and machine and follow the Setup p instruction in the window Environmental Notice Set IP Address 7 After searching the wireless networks a list of wireless networks your machine has searched appears
108. at Reader 6 Troubleshooting Glossary The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user s guide 802 11 802 11 is a set of standards for wireless local area network WLAN communication developed by the IEEE LAN MAN Standards Committee IEEE 802 802 11b g n 802 11b g n can share same hardware and use the 2 4 GHz band 802 11b supports bandwidth up to 11 Mbps 802 11n supports bandwidth up to 150 Mbps 802 11b g n devices may occasionally suffer interference from microwave ovens cordless telephones and Bluetooth devices Access point Access Point or Wireless Access Point AP or WAP is a device that connects wireless communication devices together on wireless local area networks WLAN and acts as a central transmitter and receiver of WLAN radio signals ADF An Automatic Document Feeder ADF is a scanning unit that will automatically feed an original sheet of paper so that the machine can scan some amount of the paper at once AppleTalk AppleTalk is a proprietary suite of protocols developed by Apple Inc for computer networking It was included in the original Mac 1984 and is now deprecated by Apple in favor of TCP IP networking BIT Depth A computer graphics term describing the number of bits used to represent the color of a single pixel in a bitmapped image Higher color depth gives a broad
109. ax job Prints information on the faxes you have recently Fax Sent sent KSC5843 Font Prints the KSC5843 font list Fax Received Prints information on the faxes you have recently received KSC5895 Font Prints the KSC5895 font list KSSM Font List Prints the KSSM font list Email Sent Prints information on the emails you have recently sent e Schedule Jobs e Fax Scheduled Jobs Prints the document list currently stored for delayed faxes along with the starting time and type of each operation e Net User Auth Network User Authentication Prints the users and their IDs who logged in the domain Usage Counter Prints a usage page The usage page contains the total number of pages printed JunkFax Prints the fax numbers specified as junk fax numbers Fax Options Prints the information of a fax reports Network Conf e Network Configuration Prints information on your machine s network connection and configuration e Stored Job List e Stored Jobs Prints jobs currently stored in the optional memory or on a mass storage device HDD Completed Job Completed Jobs Prints list of completed jobs 3 Useful Setting Menus System setup Description Enables the automatic linking feature for trays when one tray is not available for paper empty or mismatch this option allows your printer to feed paper from another availa
110. be used for pictures that have been made by various image processing applications Toner Cartridge A kind of bottle or container used in a machine like a printer which contains toner Toner is a powder used in laser printers and photocopiers which forms the text and images on the printed paper Toner can be fused by by a combination of heat pressure from the fuser causing it to bind to the fibers in the paper Glossary 294 Glossary TWAIN An industry standard for scanners and software By using a TWAIN compliant scanner with a TWAIN compliant program a scan can be initiated from within the program It is an image capture API for Microsoft Windows and Apple Mac operating systems UNC Path Uniform Naming Convention UNC is a standard way to access network shares in Window NT and other Microsoft products The format of a UNC path is lt servername gt lt sharename gt lt Additional directory gt URL Uniform Resource Locator URL is the global address of documents and resources on the Internet The first part of the address indicates what protocol to use the second part specifies the IP address or the domain name where the resource is located USB Universal Serial Bus USB is a standard that was developed by the USB Implementers Forum Inc to connect computers and peripherals Unlike the parallel port USB is designed to concurrently connect a single computer USB port to multiple peripherals Watermark
111. ble is connected properly Make sure that the machine printer cable is not defective Switch the printer cable with a known good cable If necessary replace the printer cable The unit scans very slowly Check if the machine is printing received data If so scan the document after the received data has been printed Graphics are scanned more slowly than text Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It will help to increase the speed For details about how to set BIOS refer to your computer user s guide Message appears on your computer screen Device can t be set to the H W mode you want Port is being used by another program Port is disabled Scanner is busy receiving or printing data When the current job is completed try again Invalid handle Scanning has failed There may be a copying or printing job in progress Try your job again when that job is finished The selected port is currently being used Restart your computer and try again The machine printer cable may be improperly connected or the power may be off The scanner driver is not installed or the operating environment is not set up properly Ensure that the machine is properly connected and the power is on then restart your computer The USB cable may be improperly connected or the powe
112. ble tray Allows you to adjust the color setting such as contrast level color registration color density etc Paper Stacking Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on age 29 page Color To change the menu options Ram Disk Press 2 Menu gt System Setup gt Maintenance on the control panel e Orpress Setup gt Machine Setup gt Initial Setup Item Description When toner cartridge is empty this option a sY CLR Empty Msg idge i pty this opti ppears You can clear the empty message You can set the machine to ignore the toner empty Ignore Toner message and continue printing except incoming faxes Shows the supply life indicators see Monitoring the Supplies Lif aod daa pec supplies life on page 76 Customizes the level to alert toner low or toner empty TonerLow Alert Ne cg see Setting the toner low alert on page 77 Serial Number Shows the machine s serial number When you call for lt Serial No service or register as a user on the Dell website you can find this Sets some part of ram disk to the job storage area Using the storage area activates the job manage menu see Job manage on page 197 This allows the data from your computer to be sent to the print queue of the ram disk 3 Useful Setting Menus 195 System setup 3 Ite
113. button to select your printer and add it to your printer list For MFP models Click Add Fax button to select your fax and add it to your fax list After the installation is finished click Close or Restart K To install the fax driver a Open the Applications folder gt Dell gt Fax Queue Creator b Your machine appears on the Printer List c Select machine to use and click Create button 1 Software Installation Reinstallation for Mac If the printer driver does not work properly uninstall the driver and reinstall it 1 2 3 4 5 D Open the Applications folder gt Dell gt Printer Software Uninstaller To uninstall printer software click Continue Check the program you want to delete and click Uninstall Enter the password and click OK After the uninstallation is finished click Close If a machine has already been added delete it from the Print Setup Utility or Print amp Fax 1 Software Installation Installation for Linux You need to download Linux software packages from the Dell website to install the printer software http www Dell com gt find your product gt Support or Downloads Installing the Unified Linux Driver 1 OF Ul A Make sure that the machine is connected to your computer and powered on When the Administrator Login window appears type root in the Login field and enter the system password You must log in as a super user root to install the machi
114. c IP configuration window Before using the SetIP program disable the computer firewall from System Enter the machine s new information into the configuration window as follows In a corporate intranet you may need to have this information assigned by a network manager before proceeding Preferences gt Security gt Firewall 2 The following instructions may vary from your model TCP IP Configuration TCP IP Mac Address 1 Connect your machine to the network with a network cable IP Address a 2 Insert the supplied software CD into your CD DVD drive Subnet Mask Default Gateway Double click the CD DVD icon that appears on your Mac desktop ta e For Mac OS X 10 8 Double click the CD DVD icon that appears on your Finder Cancel Double click the MAC_Installer folder gt Installer OS X icon Find the machine s MAC address from the Network Configuration Report see Printing a network configuration report on page 138 and enter it without the colons For example 00 15 99 29 51 A8 becomes 0015992951A8 Click Continue Read the license agreement and click Continue Click Agree to agree to the license agreement Click Apply and then click OK The machine will automatically print the Network Configuration Report Confirm that all the settings are correct Click Install All components necessary for machine operations will be installed CON OF UB If you click Customize you can choose indi
115. ck side of the printout is rotated 180 Press OK 2 e This is available only when you load originals into the document feeder Some menus may not appear on the display depending on options or models If so it is not applicable to your machine This feature may not be available depending on model or optional goods see Features by models on page 7 1 Place a single document face down on the document glass or load the documents face up into the document feeder 2 Press A fax gt Duplex on the control panel Or select Fax gt Select the menu you want gt Select Duplex from the sub menus gt e Off Send faxes in normal mode e 2 Side Send faxes on both sides of the original Receiving a fax in the computer mh W N This feature may not be available depending on model or optional goods see Features by models on page 7 To use this feature set the option on the control panel Press aS fax gt 2 Menu gt Fax Feature gt Forward gt PC gt On the control panel Or select Setup gt Machine Setup gt Next gt Fax Setup gt Forward gt PC gt On Open the Dell Printer Manager Select the appropriate machine from the Printer List Select Fax to PC Settings menu Use Enable Fax Receiving from Device to change the fax settings Image Type Convert the received faxes to PDF or TIFF e Save Location Select location to save the converted faxes 4 Special Features 235 f Fax features
116. cks any unwanted faxes that you stored in the memory as junk fax numbers This setting may not be available depending on your country DRPD Mode Enables a user to use a single telephone line to answer several different telephone numbers You can set the machine to recognize different ring patterns for each number This setting may not be available depending on your country see Receiving faxes using DRPD mode on page 237 Duplex Print Prints the received fax data on both sides of the paper You can save the paper usage Doc Box Saving e Document Box Saving Stores received faxes in the common box This menu only appears when an optional mass storage device HDD drive has been installed see Variety feature on page 7 3 Useful Setting Menus Scan menu Item Scan feature SMB Default Description Sets scan destination to an SMB server You scan the originals and send the scanned image to an SMB server Prints a confirmation report showing whether the scanned image sending was successful Sets scan destination to a usb connected computer You scan the originals and save the scanned image to a directory such as My Documents see Basic Scanning on page 59 SMB Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on Send Report page 29 l Local PC To change the menu options e Press scan gt
117. click the CD DVD icon that appears on your Mac desktop e For Mac OS X 10 8 Double click the CD DVD icon that appears on 2 After completing the wireless network connection you need to install a your Finder machine driver to print from an application see Installation for Mac on page 131 4 Double click the MAC_Installer folder gt Installer OS X icon 5 Click Continue 2 Using a Network Connected Machine 165 Wireless network setup Read the license agreement and click Continue Click Agree to agree to the license agreement Click Install All components necessary for machine operations will be installed If you click Customize you can choose individual components to install Enter the password and click OK Select Wireless connection on the Printer Connection Type and click Continue After searching the wireless networks a list of wireless networks your machine has searched appears Click the Advanced Settings button Enter the wireless Network Name Enter the SSID name SSID is case sensitive e Operation Mode Select ad hoc e Channel Select the channel Auto Setting or 2412 MHz to 2467 MHz Authentication Select an authentication type Open System Authentication is not used and encryption may or may not be used depending on the need for data security Shared Key Authentication is used A device that has a proper WEP key can access the network Encryption Select the encryption None WEP6
118. computer for further information on Linux error messages Common PostScript problems The following situations are PS language specific and may occur when several printer languages are used Problem The PostScript file cannot be printed Possible cause The PostScript driver may not be installed correctly Solution e Install the PostScript driver see Software Installation on page 130 e Print a configuration page and verify that the PS version is available for printing Ifthe problem persists contact a service representative Limit Check Error report prints The print job was too complex You might need to reduce the complexity of the page or install more memory A PostScript error page prints The print job may not be PostScript Make sure that the print job is a PostScript job Check to see whether the software application expected a setup or PostScript header file to be sent to the machine The optional tray is not selected in the driver The printer driver has not been configured to recognize the optional tray Open the PostScript driver properties select the Device Options tab and set the tray option When printing a document in Mac with Acrobat Reader 6 0 or higher colors print incorrectly The resolution setting in the printer driver may not be matched with the one in Acrobat Reader Make sure that the resolution setting in your printer driver matches the one in Acrob
119. configuration Setting IPv6 addresses The machine supports the following IPv6 addresses for network printing and managements Link local Address Self configured local IPv6 address Address starts with FE80 Stateless Address Automatically configured IPv6 address by a network router Stateful Address IPv6 address configured by a DHCPV6 server Manual Address Manually configured IPv6 address by a user DHCPv 6 address configuration Stateful If you have a DHCPV6 server on your network you can set one of the following options for default dynamic host configuration 1 Press the d3 Menu button on the control panel 2 Press Network gt TCP IP IPv6 gt DHCPv6 Config 3 Press OK to select the required value you want DHCPv6 Addr Always use DHCPv6 regardless of router request DHCPv6 Off Never use DHCPv6 regardless of router request Router Use DHCPv6 only when requested by a router 2 Using a Network Connected Machine Wireless network setup 2 e Make sure your machine supports wireless networking Wireless networking may not be available depending on the model see Features by models on page 7 If the IPv6 network seems to not be working set all the network settings to the factory defaults and try again using Clear Setting Getting started Understanding your network type Typically you can only have one connection between your computer and the machine at a time Infrastructure mode
120. cuments face up into the document feeder see Loading originals on page 46 Open an application such as Adobe Photoshop Click File gt Import and select the scanner device Set the scan options Scan and save your scanned image Q U A W 4 Special Features Scan features Scanning using the WIA driver Your machine supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows 7 and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily adjust images without using additional software 2 The WIA driver works only on Windows OS not supported Windows 2000 with a USB port 1 Make sure that the machine is connected to your computer and powered on 2 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 3 Click Start gt Control Panel gt Hardware and Sound gt Devices and Printers 4 Right click on device driver icon in Printers and Faxes gt Start Scan 5 New Scan application appears 6 Choose your scanning preferences and click Preview to see your preferences affect the picture 7 Scan and save your scanned image Scanning with Dell Scan Assistant 2 e This feature may not be available depending on model or optional goods see Features by models on page 7
121. d for e mail transmissions across the Internet SMTP is a relatively simple text based protocol where one or more recipients of a message are specified and then the message text is transferred It is a client server protocol where the client transmits an email message to the server SSID Service Set Identifier SSID is a name of a wireless local area network WLAN All wireless devices in a WLAN use the same SSID in order to communicate with each other The SSIDs are case sensitive and have a maximum length of 32 characters Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address TCP IP The Transmission Control Protocol TCP and the Internet Protocol IP the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run TCR Transmission Confirmation Report TCR provides details of each transmission such as job status transmission result and number of pages sent This report can be set to print after each job or only after failed transmissions TIFF Tagged Image File Format TIFF is a variable resolution bitmapped image format TIFF describes image data that typically come from scanners TIFF images make use of tags keywords defining the characteristics of the image that is included in the file This flexible and platform independent format can
122. d paper Left Page Use this option to print left page of the book Right Page Use this option to print right page of the book Both Page Use this option to print both pages of Adjust Bkgd the book This copy feature is available only when you place originals on the scanner glass Prints an image without its background This copy feature removes the background color and can be helpful when copying an original containing color in the background such as a newspaper or a catalog Off Does not use this feature Auto Optimizes the background Enhance Lev 1 2 The higher the number is the more vivid the background is Erase Lev 1 4 The higher the number is the lighter the background is 3 Useful Setting Menus 180 Copy menu Item Margin Shift copying Description Allows you to create a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left c H L Vad e Off Does not use this feature Auto Center Automatically copy in the center of the paper This feature is available only when you place Originals on the scanner glass Custom Margin Enter the left right top bottom margin using Number keypad Item Edge Erase copying Description Allows you to erase spots drill holes fold creases and staple marks along any of the four edges of a document Off Does not use this feature e SmallO
123. d to open the cover and trays The place should be well ventilated and be far from direct light heat and humidity When using the machine for a long period of time or printing a large number of pages in a non ventilated space it could pollute the air and be harmful to your health Place the machine in a well ventilated space or open a window to circulate the air periodically Do not place the machine on an unstable surface The machine could fall causing injury or machine damage 1 Introduction 14 Q Use only No 26 AWG or larger telephone line cord if necessary Maintenance Checking Otherwise it can cause damage to the machine Make sure you plug the power cord into a grounded electrical pune A Caution Otherwise this could result in electric shock or fire Use the power cord supplied with your machine for safe a S Unplug this product from the wall outlet before cleaning the operation If you are using a cord which is longer than 2 meters 6 l l l inside of the machine Do not clean the machine with benzene feet with a 110V machine then the gauge should be 16 AWG or Akcha XX i paint thinner or alcohol do not spray water directly into the arger machine Otherwise it can cause damage to the machine and could result in electric shock or fire This could result in electric shock or fire When you are working inside the machine replacing supplies or Do not put a co
124. dels You can alternatively use the lpr printing system or other applications for odd even printing The following five tabs display at the top of the window 3 The Printer Properties window appears e General Allows you to change the printer location and name The name entered in this tab displays on the printer list in Printers Printing files configuration e Connection Allows you to view or select another port If you change You can print many different types of files on your machine using the standard the machine port from USB to parallel or vice versa while in use you CUPS directly from the command line interface The CUPS lpr utility allows you must re configure the machine port in this tab to do that You can print these files by using the command format below Driver Allows you to view or select another machine driver By Ip d lt printer name gt o lt option gt lt file name gt clicking Options you can set the default device options Please refer to Ip or man page on your system for more details e Jobs Shows the list of print jobs Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list Configuring Printer Properties e Classes Shows the class that your machine is in Click Add to Class to add your machine to a specific class or click Remove from Class Using the Printer Properties window provided by the Printers configuration to remove the
125. dge If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric When opening a scan unit hold the document feeder and scan unit together When a toner cartridge has reached the end of life the machine will stop printing 3 Maintenance Replacing the toner cartridge Lf N 3 Maintenance Monitoring the supplies life If you experience frequent paper jams or printing problems check the number of pages the machine has printed or scanned Replace the corresponding parts if necessary 2 In ready mode press and hold x Stop Clear button for about 6 seconds then release A supplied Information report prints out It may be necessary to press OK to navigate to lower level menus for some models 1 Select tz Menu gt System Setup gt Maintenance gt Supplies Life on the control panel 2 Select the option you want and press OK Total Displays the total number of pages printed ADF Scan Displays the number of pages printed by using the document feeder Platen Scan Displays the number of pages scanned by using scanner glass Supplies Info Prints the supply information page 3 Press Stop Clear to return to ready mode 3 Maintenance Setting the toner low alert If the amount of toner in the cartridge is low a message or LED informing the user to change the toner cartridge appears You can set the option for whether or not th
126. dge and install a new one see Replacing the toner cartridge on page 74 Solid color or black pages e The machine may require repairing Contact a service representative 6 Troubleshooting Printing quality problems Condition Loose toner Suggested solutions e Clean the inside of the machine see Cleaning the machine on page 78 Check the paper type and quality Remove the toner cartridge and then install a new one see Replacing the toner cartridge on page 74 If the problem persists the machine may require repair Contact a service representative Character voids Character voids are white areas within parts of characters that should be solid black You may be printing on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications Horizontal stripes If horizontally aligned black streaks or smears appear e The toner cartridge may be installed improperly Remove the cartridge and reinsert it The toner cartridge may be defective Remove the toner cartridge and install a new one see Replacing the toner cartridge on page 74 If the problem persists the machine may require repairing Contact a service representative 6 Troubleshooting Printing quality problems Condition Suggested solutions Curl If the printed paper is curled or paper does not feed into the machine Turn the stack of paper over in the tray Also try
127. digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference causing equipment standard entitled Digital Apparatus ICES 003 of the Industry and Science Canada Cet appareil num rique respecte les limites de bruits radio lectriques applicables aux appareils num riques de Classe B prescrites dans la norme sur le mat riel brouilleur Appareils Num riques ICES 003 dict e par l Industrie et Sciences Canada United States of America Federal Communications Commission FCC Intentional emitter per FCC Part 15 Low power Radio LAN devices radio frequency RF wireless communication devices operating in the 2 4 GHz 5 GHz Band may be present embedded in your printer system This section is only applicable if these devices are present Refer to the system label to verify the presence of wireless devices Wireless devices that may be in your system are only qualified for use in the United States of America if an FCC ID number is on the system label The FCC has set a general guideline of 20 cm 8 inches separation between the device and the body for use of a wireless device near the body this does not include extremities This device should be used more than 20 cm 8 inches from the body when wireless devices are on The power output of the wireless device or devices which may be embedded in your printer is well below the RF exposure limits as
128. e According to Local State or Federal your machine Check if your machine is ENERGY STAR certified Recycling Recycle or dispose of the packaging material for this product in an amp environmentally responsible manner 5 Appendix 114 Regulatory information China only Correct disposal of this product Waste electrical amp electronic equipment E A FS A AL RPA RAR CAIRAT mE S BLU FAA ARE e o o 2 e EA YIR TE HH i IP IS FL EE Applicable in countries with separate collection eB Ye PTE CEA eh FER IS SG REALE EH IRA systems FRAT RY REFERS This marking on the product accessories or literature indicates that the HH AE CA TR X product and its electronic accessories e g charger headset USB cable Dy Sep A T should not be disposed of with other household waste at the end of TE sea eo SEI AE RE kW h P their working life To prevent possible harm to the environment or human health from uncontrolled waste disposal please separate these an items from other s of waste and recycle them responsibly to promote the Hea EZKER GB 25956 2010 sustainable reuse of material resources DUE FA FW 2000mLA FH A HH Household users should contact either the retailer where they 2000M tel Senger tyra rar tome oO CHR Oren GoW cette 1 purchased this product or their local government office for details of aA Zvara S000 gria aA Ari swan E and how they can take these items for environmentally safe r
129. e classes Unified Driver Configurator Printers configuration Prinoe Classes Raros Add CLAS Remove Class Set as Detauit Oo About o p Selected class Beet Printers in class Shows all of the machine classes Shows the status of the class and the number of machines in the class Refresh Renews the classes list Add Class Allows you to add a new machine class Remove Class Removes the selected machine class Ports configuration In this window you can view the list of available ports check the status of each port and release a port that is stalled in a busy state when its owner has terminated the job for any reason Unified Driver Conf garata w Rafresh Maleass port devimipO devinip devinip Acevwmipa TLRrRL EEE demps cewimips idevwimip ovimips dowmip dowmipi0 dewnptt 1 Switches to Ports configuration Shows all of the available ports Shows the port type device connected to the port and status e Refresh Renews the available ports list e Release port Releases the selected port 5 Useful Management Tools 260 6 Troubleshooting This chapter gives helpful information for what to do if you encounter an error Paper feeding problems Power and cable connecting problems Printing problems Printing quality problems Copying problems Scanning problems Faxing problems Operating system proble
130. e machine Turn on your computer access point and machine Insert the supplied software CD into your CD DVD drive Double click the CD DVD icon that appears on your Mac desktop Double click the MAC_Installer folder gt Installer OS X icon Click Continue Read the license agreement and click Continue Click Agree to agree to the license agreement When the message that warns that all applications will close on your computer appears click Continue Click Wireless Network Setting button on the User Options Pane After searching the window shows the wireless network devices Select the name SSID of the access point you are using and click Next 2 When you set the wireless configuration manually click Advanced Setting Enter the wireless Network Name Enter the SSID of the access point SSID is case sensitive Operation Mode Select Infrastructure Authentication Select an authentication type Open System Authentication is not used and encryption may or may not be used depending on the need for data security Shared Key Authentication is used A device that has a proper WEP key can access the network WPA Personal or WPA2 Personal Select this option to authenticate the print server based on the WPA Pre Shared Key This uses a shared secret key generally called Pre Shared Key pass phrase that is manually configured on the access point and each of its clients Encryption Select the encryption None WEP64 WEP128
131. ect Control Panel gt Hardware gt Device and Printers e For Windows 8 search for Device and Printers 3 Right click your machine 4 For Windows XP 2003 2008 Vista press Properties e For Windows 7 Windows Server 2008 R2 and Windows 8 from context menus select Printer properties 2 If Printer properties item has a mark you can select other printer drivers connected with the selected printer a R u La Select Device Options or Device Settings The Printer properties window may differ depending on the driver or operating system you are using Select the appropriate option Some menus may not appear in the display depending on options or models If so it is not applicable to your machine e Tray Options Select the optional tray you installed You can select the tray Storage Options Select the optional memory you installed If this feature is checked you can select the Print Mode Printer Configuration Select the printer language for the print job Administrator Settings You can select the Printer status and EMF Spooling e Custom Paper Size Settings You can specify custom paper size Click OK until you exit the Printer properties window 3 Maintenance Storing the toner cartridge Toner cartridges contain components that are sensitive to light temperature and humidity Dell suggests users follow these recommendations to ensure optimal performance highest quality and longest life fro
132. ecycling gady Lali jaa Jla Mool 42555 e 2000 opg doe Business users should contact their supplier and check the terms and conditions of the purchase contract This product and its electronic accessories should not be mixed with other commercial wastes for disposal Dan hab yungh youq gij digih haijbaz 2000 m doxroengz haenx ancienz sawjyungh 5 Appendix 115 J Regulatory information The United States of America only Radio frequency emissions Dispose unwanted electronics through an approved recycler To find the nearest recycling location go to our website www Dell com recyclingdirect Or call 877 278 0799 FCC information to the user This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions State of California Proposition 65 Warning US Only e This device may not cause harmful interference and The California Safe Drinking Water and Toxic Enforcement Act requires the Governor of California This device must accept any interference received including interference to publish a list of chemicals known to the State of California to cause cancer or reproductive toxicity that may cause undesired operation and requires businesses to warn of potential exposure to such chemicals Thi ioment has been tested and found to comply with the limits for a Class WARNING This product contains chemicals known to the State of California to cause cancer i SH p l pa Ea l bi
133. ed on your For Windows 1 computer and network printers added by network Select Start gt Programs or All Programs gt Dell gt Dell Printers gt Dell Printer discovery Windows only Manager gt Dell Printer Manager For Mac Open the Applications folder gt Dell folder gt Dell Printer Manager The Dell Printer Manager interface is comprised of various basic sections as described in the table that follows 5 Useful Management Tools Using Dell Printer Manager Printer This area gives you general information about your Contents area Displays information about the selected machine information machine You can check information such as the machine s 5 remaining toner level and paper The information will vary model name IP address or Port name and machine based on the machine selected Some machines do not Status have this feature Order supplies Click on the Order button from the supply ordering 2 vcnn ea he onine User Guilde 6 window You can order replacement toner cartridge s from online Application Includes links for changing to the advanced settings information preference help and about Select the Help menu or click the button from the window and click on any option you want to know about 3 2 The 2 button is used to change the user interface to the advanced settings user interface see Advanced settings user interface overview on page 250 Quick links Displays Quick links to machine
134. ee the eco image 4 that means the eco mode is currently enabled Eco options Printer Default Follows the settings from the machine s control panel e None Disables Eco mode e Eco Printing Enables eco mode Activate the various Eco items you want to use e Password If the administrator fixed to enable the Eco mode you have to enter the password to change the status Result simulator Result Simulator shows the results of reduced emission of carbon dioxide used electricity and the amount of saved paper in accordance with the settings you selected e The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when the Eco mode is disabled e Refers to the calculation coefficient about CO2 energy and paper from IEA the index of Ministry of Internal Affairs and Communication of Japan and www remanufacturing org uk Each model has a different index e The power consumption in printing mode refers to the average printing power consumption of this machine e The actual amount displayed is only an estimate as the actual amount may differ depending on the operating system used computing performance application software connection method media type thickness media size job complexity etc 2 Menu Overview and Basic Setup Ey Basic copying For special printing features refer to the Advanced Guide see Copy menu Changing the settings for each copy
135. eed to install the software following the directions on the screen When the Connect Printer screen appears select Network Ethernet Wireless connection 2 Using a Network Connected Machine 151 Wireless network setup Machines without a display screen Connecting in PBC mode 1 Press and hold the GC WPS button on the control panel for about 2 4 seconds until the status LED blinks quickly The machine starts connecting to the wireless network The LED blinks slowly for up to two minutes until you press the PBC button on the access point or wireless router Press the WPS PBC button on the access point or wireless router a The light blinks fast on the WPS LED The machine is connecting to the access point or wireless router b When the machine is successfully connected to the wireless network the WPS LED light stays on Insert the supplied CD into the CD DVD drive and proceed to install the software following the directions on the screen When the Connect Printer screen appears select the Network Ethernet Wireless connection Connecting in PIN mode 1 The network configuration report including PIN must be printed see Printing a network configuration report on page 138 In ready mode press and hold the amp Cancel or Stop Clear button on the control panel for about 5 seconds You can find your machine s PIN Press and hold the 49 WPS button on the control panel for more than 4 seco
136. egistration image skew or jamming of the paper 2 Menu Overview and Basic Setup Media and tray Loading paper in the tray 2 Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 1 Open the tray Then adjust the tray size to the media size you are loading see Tray overview on page 37 3 Flex or fan the edge of the paper stack to separate the pages before loading papers 2 Menu Overview and Basic Setup 38 Media and tray 2 Do not push the paper width guide too far causing the media to warp 2 The settings made from the machine driver override the settings on the Do not use a paper with a leading edge curl it may cause a paper jam or control panel the paper can be wrinkled a Toprintin application open an application and start the print menu If you do not adjust the paper width guide it may cause paper jams b Open Printing Preferences see Opening printing preferences on page 50 O x c Press the Paper tab in Printing Preferences and select an appropriate x paper type For example if you want to use a label set the paper type to Label d Select Auto Select or Manual Feeder in paper source then press OK e Start printing in application 4 Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend When you print a document se
137. ell website www Dell com gt find your product gt Support or downloads e You can download Dell Printer Experience app from the Windows Store You need have a Microsoft account to use the Windows Store a From Charms select Search b Click Store c Search and click Dell Printer Experience d Click Install 2 Using a Network Connected Machine Installing driver over the network Ja If you install the driver using the supplied software CD V4 driver is not installed If you want to use the V4 driver in the Desktop screen you can download from the Dell website www Dell com gt find your product gt Support or downloads If you want to install Dell s printer management tools you need to install them using the supplied software CD Make sure that the machine is connected to the network and powered on Also your machine s IP address should have been set see Setting IP address on page 138 From Charms select Settings gt Change PC settings gt Devices Click Add a device Discovered machines will be shown on the screen Click the model name or host name you wish to use You can print a Network Configuration Report from the machine s control panel that will show the current machine s host name The driver is automatically installed from the Windows Update CON OO Ul A Make sure that the machine is connected to your network and powered on Insert the supplied software CD into your CD DVD drive
138. ems see System requirements on page 109 Your machine is equipped with a USB interface and or a network interface AirPrint AirPrint e AirPrint allows you to wirelessly print directly from iPhone iPad and iPod touch running iOS 4 2 or later Supports various wireless network setting method TN OS B e Using the WPS Wi Fi Protected Setup button You can easily connect to a wireless network using the WPS button on the machine and the access point a wireless router Using the USB cable or a network cable You can connect and set various wireless network settings using a USB cable or a network cable e Using the Wi Fi Direct You can conveniently print from your mobile device using the Wi Fi or Wi Fi Direct feature 2 See Introducing wireless set up methods on page 149 Features by models Some features and optional goods may not be available depending on model or country Operating System Operating System B1165nfw Windows Mac Linux Included Blank Not available a For XPS driver it is only supported for Windows through the Dell website Software www Dell com Included Blank Not available Variety feature Features B1165nfw Hi Speed USB 2 0 Network Interface Ethernet 10 100 Base TX wired LAN Network Interface 802 11b g n wireless LAN Eco printing Control panel Features by models
139. er range of distinct colors As the number of bits increases the number of possible colors becomes impractically large for a color map 1 bit color is commonly called as monochrome or black and white BMP A bitmapped graphics format used internally by the Microsoft Windows graphics subsystem GDI and used commonly as a simple graphics file format on that platform Glossary Glossary BOOTP Bootstrap Protocol A network protocol used by a network client to obtain its IP address automatically This is usually done in the bootstrap process of computers or operating systems running on them The BOOTP servers assign the IP address from a pool of addresses to each client BOOTP enables diskless workstation computers to obtain an IP address prior to loading any advanced operating system CCD Charge Coupled Device CCD is a hardware which enables the scan job CCD Locking mechanism is also used to hold the CCD module to prevent any damage when you move the machine Collation Collation is a process of printing a multiple copy job in sets When collation is selected the device prints an entire set before printing additional copies Control Panel A control panel is a flat typically vertical area where control or monitoring instruments are displayed They are typically found in front of the machine Coverage It is the printing term used for a toner usage measurement on printing For example 5 coverage means that
140. er Minute PPM is a method of measurement for determining how fast a printer works meaning the number of pages a printer can produce in one minute PRN file An interface for a device driver this allows software to interact with the device driver using standard input output system calls which simplifies many tasks Protocol A convention or standard that controls or enables the connection communication and data transfer between two computing endpoints PS See PostScript PSTN The Public Switched Telephone Network PSTN is the network of the world s public circuit switched telephone networks which on industrial premises is usually routed through the switchboard RADIUS Remote Authentication Dial In User Service RADIUS is a protocol for remote user authentication and accounting RADIUS enables centralized management of authentication data such as usernames and passwords using an AAA authentication authorization and accounting concept to manage network access Resolution The sharpness of an image measured in Dots Per Inch DPI The higher the dpi Glossary 293 the greater the resolution Glossary SMB Server Message Block SMB is a network protocol mainly applied to share files printers serial ports and miscellaneous communications between nodes on a network It also provides an authenticated Inter process communication mechanism SMTP Simple Mail Transfer Protocol SMTP is the standar
141. er Save Setting Eco mode on the control panel You can set the machine s settings by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program e For Windows and Mac users see Device Settings on page 250 2 e The settings set from the machine s driver override the settings on the control panel e Accessing menus may differ from model to model see Accessing the menu on page 29 It may be necessary to press OK to navigate to lower level menus for some models 2 Menu Overview and Basic Setup 52 i Basic printing 3 Select 2 Menu gt System Setup gt Machine Setup gt Eco Settings on the control panel Select the option you want and press OK e Default Mode Select this to turn on or off the eco mode Toner Save 2 up Off Set the eco mode off On Set the eco mode on If you set the eco mode on with a password from Dell Printer Manager Device Settings gt Eco the On force message appears You have to enter the password to change the eco mode status Select Temp Follow the settings from Dell Printer Manager Before you select this item you must set the eco function in Dell Printer Manager Device Settings gt Eco Default Eco The machine is set to Default Eco mode Custom Eco Change any necessary values Press OK to save the selection Setting eco mode on the driver Open the Eco tab to set Eco mode When you s
142. etwork Conf Network Configuration The machine does not have the display screen Press the Cancel or Stop Clear button for more than 4 5 seconds on the control panel Using this Network Configuration Report you can find your machine s MAC address and IP address For example e MAC Address 00 15 99 41 A2 78 e IP Address 169 254 192 192 Setting IP address 2 e The machine that does not support the network interface it will not be able to use this feature see Rear view on page 20 TCP IPv6 is not supported by this program First you have to set up an IP address for network printing and managements In most cases a new IP address will be automatically assigned by a DHCP Dynamic Host Configuration Protocol server located on the network IPv4 configuration using SetIP Windows Before using the SetIP program disable the computer firewall from Control Panel gt Security Center gt Windows Firewall 1 Install this program from the supplied CD DVD by double click Application gt SetIP gt Setup exe Follow the instructions in the installation window Connect your machine to the network with a network cable Turn on the machine VU A W N From the Windows Start menu select All Programs gt Dell Printers gt SetIP gt SetIP 2 Using a Network Connected Machine Wired network setup 6 Click the amp icon third from left in the SetIP window to open the TCP IPv4 configuration using SetIP Ma
143. everal different telephone numbers For further details see Receiving faxes using DRPD mode on page 237 This setting may not be available depending on your country Press OK Press Cancel or Stop Clear to return to ready mode 4 Special Features 236 Fax features Receiving manually in Tel mode You can receive a fax call by pressing Se On Hook Dial button and then pressing Start when you hear a fax tone If your machine has a handset you can answer calls using the handset see Features by models on page 7 Receiving in Answering Machine Fax mode To use this mode you must attach an answering machine to the EXT socket on the back of your machine If the caller leaves a message the answering machine Stores the message If your machine detects a fax tone on the line it automatically starts to receive the fax 2 e Ifyou have set your machine to this mode and your answering machine is switched off or no answering machine is connected to EXT socket your machine automatically goes into Fax mode after a predefined number of rings e Ifthe answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring e Ifthe machine is in Tel mode disconnect or switch off the answering machine with the fax machine Otherwise the outgoing message from the answering machine will interrupt your phone conversation Receiving faxes with an extension telephone When you are usi
144. f you do not know about your wireless environment please ask the person who set up your network 2 After completing the wireless network connection you need to install a machine driver to print from an application see Installing driver over the network on page 141 J Press the lt Menu button on the control panel 2 Press Network gt Wireless gt WLAN Settings 2 Using a Network Connected Machine Wireless network setup For Windows 8 Setup using Windows If the installation window does not appear from Charms select Search gt Apps and search for Run Type in X Setup exe replacing Il Pri o J X with the letter that represents your CD DVD drive and click OK Dell Printer Easy Wi Fi Insta If Tap to choose what happens with this disc pop up window appears click the window and select Run Setup exe Before Using Dell Printer Easy Wi Fi Install please ensure that OS of your computer should be Windows 7 and above 4 Click New Printer Items to prepare Access point Dell Printer Easy Install Wireless network connected computer bie Printer Existing Printer Support Software CD that was provided with your machine Setup Environmental Notice 1 Turn on your computer access point and machine Set IP Address I 2 Connect your computer to the wireless network 3 Insert the supplied software CD into your CD DVD drive The software CD should automatically run and an installation
145. from the Dell website to install the printer software http www Dell com gt find your product gt Support or Downloads 2 To install other software See Installing the Smart Panel on page 133 See Installing the Printer Settings Utility on page 134 2 Using a Network Connected Machine Installing driver over the network Install the Linux driver and add network printer Add a network printer 1 Make sure that the machine is connected to your network and powered on Also your machine s IP address should have been set Double click the Unified Driver Configurator Click Add Printer Download the Unified Linux Driver package from the Dell website The Add printer wizard window opens Click Next Extract the UnifiedLinuxDriver tar gz file and open the new directory Select Network printer and click the Search button Double click the Linux folder gt install sh icon The printer s IP address and model name appears on list field The Dell installer window opens Click Continue Select your machine and click Next The add printer wizard window opens Click Next Enter the printer description and click Next Select network printer and click Search button After the machine is added click Finish O nN OOO OU BRB OW ON O nN QAU A WN The machine s IP address and model name appears on list field 9 Select your machine and click Next 1 0 Input the printer description and Next 11 After the machine is added click Fini
146. g n i Do not use if the power cord is damaged or if the electrical outlet is not grounded This could result in electric shock or fire Do not place anything on top of the machine water small metal or heavy objects candles lit cigarettes etc This could result in electric shock or fire Ay Caution Hazards or unsafe practices that may result in minor personal injury or property damage S Do not attempt 2 3 M i e Ifthe machine gets overheated it releases smoke makes strange noises or generates an odd odor lmmediately turn off the power switch and unplug the machine e The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out This could result in electric shock or fire Do not bend or place heavy objects on the power cord Stepping on or allowing the power cord to be crushed by a heavy object could result in electric shock or fire S Dome Do not remove the plug by pulling on the cord do not handle the plug with wet hands This could result in electric shock or fire 1 Introduction m Caution During an electrical storm or for a period of non operation remove the power plug from the electrical outlet This could result in electric shock or fire Be careful the paper output area is hot Burns could occur If the machine has been dropped or if the cabi
147. ge 138 With Wi Fi Direct you can connect your printer to a Wi Fi Direct network while concurrently connecting to an access point You can also use a wired network and a Wi Fi Direct network simultaneously so multiple users can access and print documents both from Wi Fi Direct and from a wired network IP setting using SetIP Program Windows This program is used to manually set the network IP address of your machine using its MAC address to communicate with the machine The MAC address is 2 e You cannot connect to the internet through the mobile device in use Wi the hardware serial number of the network interface and can be found in the Fi Direct Network Configuration Report e The supported protocol list may differ from your model Wi Fi Direct networks do NOT support IPv6 network filtering IPSec WINS and SLP See Setting IP address on page 138 services Up to four mobile devices can connect to Wi Fi Direct at one time 2 Using a Network Connected Machine 168 Wireless network setup Setting up Wi Fi Direct You can enable Wi Fi Direct feature by one of the following methods From the USB cable connected computer recommended e After the driver installation is complete Dell Printer Manager can be set and changes in the Wi Fi Direct can be made L Dell Printer Manager is Available for Windowsand Mac OS users only From the Start menu select Programs or All Programs gt Dell Printers gt Dell Printer Manager gt
148. genuine toner cartridge designed for your machine Prepare new cartridge Small amount of toner is left in the indicated cartridge The estimated cartridge life of toner is close Prepare a new cartridge for a replacement You may temporarily increase the printing quality by redistributing the toner see Redistributing toner on page 72 4 Troubleshooting Understanding display messages Message Replace new cartridge Meaning The indicated toner cartridge has almost reached its estimated cartridge life 2 Estimated cartridge life means the expected or estimated toner cartridge life which indicates the average capacity of print outs and is designed pursuant to ISO IEC 19752 see Available supplies on page 67 The number of pages may be affected by operating environment percentage of image area printing interval media percentage of image area and media size Some amount of toner may remain in the cartridge even when replace new cartridge appears and the machine stops printing Suggested solutions You can choose Stop or Continue as shown on the control panel If you select Stop the printer stops printing and you cannot print any more without changing the cartridge If you select Continue the printer keeps printing but the printing quality cannot be guaranteed Replace the toner cartridge for the best print quality when this message appears Using a cartridge beyond this stage can result in printing
149. ginal must be placed on the scanner glass to use this feature F e Ifthe machine set to Eco mode this feature is not available Depending on the model the operating procedure may differ 1 Press ID Copy on the control panel Place the front side of an original facing down on the scanner glass SaN 6 Press gt Start button where arrows indicate as shown Then close the scanner lid v 2 Menu Overview and Basic Setup Basic copying 2 e Ifyou do not press the gt Start button only the front side will be copied If the original is larger than the printable area some portions may not be printed 2 Menu Overview and Basic Setup Ey Basic scanning For special scanning features refer to the Advanced Guide see Scan L If you see Not Available message check the port connection or select features on page 222 Enable Scan from Device Panel in Dell Printer Manager gt JE Switch to advanced mode gt Scan to PC Settings Basic Scanning 3 Select the scan destination you want and press OK Default setting is My Documents This is the normal and usual procedure for scanning originals This is a basic scanning method for USB connected machine 2 e You can create and save the frequently used settings as a profile list Also you can add and delete the profile and save each profile to a different path 2 It may be necessary to press OK to navigate to lower level menus for some models To change
150. gt Paper tab gt Paper Type see Opening printing preferences on page 50 For example if you want to print on labels select Labels for Paper Type e Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 When using special media we recommend you feed one sheet at a time see Print media specifications on page 106 To see for paper weights for each sheet refer to Print media specifications on page 106 Types Tray Plain Thick Thin 2 Menu Overview and Basic Setup 40 Media and tray Types ae Envelope Bond e Printing successfully on envelopes depends upon the quality of the envelopes Color To print an envelope place it as shown in the following figure CardStock Labels Envelope Preprinted Cotton e Recycled Archive When selecting envelopes consider the following factors ie 2 cas j Construction should lie flat with less than 6 mm curl and should not Supported Blank Not supported contain air Condition should not be wrinkled nicked nor damaged Temperature should resist the heat and pressure of the machine during operation e Use only well constructed envelopes with sharp and well creased folds e Donotuse stamped envelopes e Do not use envelopes with clasps snaps windows coated lining self adhe
151. gy than is allowed in radio frequency safety standards and Oxygen or flammable gas laden atmospheres are limited examples recommendations manufacturer believes these devices are safe for use where use of wireless devices may be restricted or eliminated When in Regardless of the power levels care should be taken to minimize human contact environments where you are uncertain of the sanction to use wireless during normal operation devices ask the applicable authority for authorization prior to use or turning on the wireless device As a general guideline a separation of 20 cm 8 inches between the wireless Every country has different restrictions on the use of wireless devices Since your system is equipped with a wireless device when traveling between countries with your system check with the local Radio Approval authorities prior to any move or trip for any restrictions on the use of a wireless device in the destination country device and the body for use of a wireless device near the body this does not include extremities is typical This device should be used more than 20 cm 8 inches from the body when wireless devices are on and transmitting This transmitter must not be collocated or operation in conjunction with any other antenna or transmitter If your system came equipped with an internal embedded wireless device do not operate the wireless device unless all covers and shields are in place and the system is fully assemb
152. he control panel You need to wait 2 minutes to re connect to the wireless network Disconnecting from a network To disconnect the wireless network connection press the O WPS button on the control panel for more than two seconds e When the Wi Fi network is in idle mode The machine is immediately disconnected from the wireless network and the WPS LED turns off e When the Wi Fi network is being used While the machine waits until the current job is finished the light blinks fast on the WPS LED Then the wireless network connection is automatically disconnected and the WPS LED turns off 2 Using a Network Connected Machine 153 Wireless network setup 3 Press the OK to select the setup method you want Using the menu button e Wizard recommended In this mode the setup is automatic The machine will display a list of available networks from which to choose After a network is chosen then printer will prompt for the Some menus may not appear in the display depending on options or corresponding security key models If so it is not applicable to your machine see Menu overview on page 29 e Custom In this mode users can give or edit manually their own SSID or choose the security option in detail Before starting you will need to know the network name SSID of your wireless network and the Network Password if it is encrypted This information was set when the access point or wireless router was installed I
153. he cover until it locks into place Door of scanner is open The document feeder cover is not securely latched Close the cover until it locks into place Error error number Turn off then on Error error number Call for service The machine unit cannot be controlled Reboot the power and try the printing job again If the problem persists please call for service Scanner Locked The scanner is locked Reboot the power If the problem persists please call for service 4 Troubleshooting 5 Appendix This chapter provides product specifications and information concerning applicable regulations e Specifications e Regulatory information e Copyright Specifications General specifications 2 The specification values listed below are subject to change without notice See www Dell com for possible changes in information Items Description Dimension Width x Length x Height B1165nfw Series 402 x 293 x 296 mm 15 83 x 11 54x 11 65 inches Weight Machine with consumables B1165nfw Series 8 Kg 17 64lbs Noise Level Ready mode Less than 26 dB A Print mode Less than 50 dB A Copy mode Scanner glass Less than 50 dB A Document feeder Less than 52 dB A Scan mode Scanner glass Less than 52 dB A Document feeder Less than 54 dB A Temperature Operation 10 to 32 C 50 to 89 6 F Storage packed 20 to 40 C 4 to 104 F
154. heck the paper size and type again 6 Troubleshooting Operating system problems Common Windows problems Condition File in Use message appears during installation Suggested solutions Exit all software applications Remove all software from the startup group then restart Windows Reinstall the printer driver General Protection Fault Exception OE Spool 32 or Illegal Operation messages appear Close all other applications reboot Windows and try printing again Fail To Print A printer timeout error occurred message appear These messages may appear during printing Just keep waiting until the machine finishes printing If the message appears in ready mode or after printing has completed check the connection and or whether an error has occurred 2 Refer to the Microsoft Windows User s Guide that came with your computer for further information on Windows error messages 6 Troubleshooting Operating system problems Common Mac problems Condition The machine does not print PDF files correctly Some parts of graphics text or illustrations are missing Suggested solutions Printing the PDF file as an image may enable the file to print Turn on Print As Image from the Acrobat printing options 2 It will take longer to print when you print a PDF file as an image Some letters are not displayed normally during cover page printing M
155. his can cause internal damage and toner spillage Toner cartridge usage Dell Inc does not recommend or approve the use of non Dell brand toner cartridges in your printer including generic store brand refilled or remanufactured toner cartridges A Dell s printer warranty does not cover damage to the machine caused by the use of a refilled remanufactured or non Dell brand toner cartridges 3 Maintenance Storing the toner cartridge Estimated cartridge life Estimated cartridge life the life of the toner cartridge yield depends on the amount of toner that print jobs require The actual print yield may vary depending on the print density of the pages you print on operating environment percentage of image area printing interval media type and or media size For example if you print a lot of graphics the consumption of the toner is higher and you may need to change the cartridge more often 3 Maintenance Redistributing toner When the toner cartridge is near the end of its life e White streaks or light printing occurs and or density variation side to side e The Status LED blinks red In the case of machine with a Toner LED it blinks orange If this happens you can temporarily improve print quality by redistributing the remaining toner in the cartridge In some cases white streaks or light printing will still occur even after you have redistributed the toner K Illustrations on this user s guide may diffe
156. hout notice 2013 Dell Inc All rights reserved Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc is strictly forbidden Trademarks used in this text Dell the Dell logo and Dell Toner Management System are trademarks of Dell Inc Microsoft Windows Windows Vista and Windows Server are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe and Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries iPad iPhone iPod touch TrueType Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products Dell Inc disclaims any proprietary interest in trademarks and trade names other than its own Google Cloud Print is a trademark of Google Inc Google Picasa Google Docs Android and Gmail are either registered trademarks or trademarks of Google Inc Refer to the LICENSE txt file in the provided CD DVD for the open source license information REV 1 00 5 Appendix O Z p O O Ken N K i O h U 2 NN z NI 2 AOD _ AN 5 ONY O A Q O a U i gt U u Oo 1 ih yall O qi D li ie raat T EHIE o D A C fi D
157. ifications System requirements Microsoft Windows Operating system Requirement recommended CPU RAM free HDD space Windows 2000 Intel Pentium II 400 MHz Pentium III 933 MHz 64 MB 128 MB 600 MB Windows XP Intel Pentium III 933 MHz Pentium IV 1 GHz 128 MB 256 MB 1 5 GB Windows Server 2003 Intel Pentium III 933 MHz Pentium IV 1 GHz 128 MB 512 MB 1 25 GB to 2 GB Windows Server 2008 Intel Pentium IV 1 GHz Pentium IV 2 GHz 512 MB 2 GB 10 GB Windows Vista Intel Pentium IV 3 GHz 512 MB 1 GB 15 GB Windows 7 Intel Pentium IV 1 GHz 32 bit or 64 bit processor or higher 1 GB 2 GB 16 GB Support for DirectX 9 graphics with 128 MB memory to enable the Aero theme e DVD R W Drive Windows Server 2008 R2 Intel Pentium IV 1 GHz x86 or 1 4 GHz x64 processors 2 GHz or faster 512 MB 2 GB 10 GB Windows 8 Intel Pentium IV 1 GHz 32 bit or 64 bit processor or higher 1 GB 2 GB 16 GB 5 Appendix Specifications 2 e Internet Explorer 6 0 or higher is the minimum requirement for all Windows operating systems Users who have administrator rights can install the software Windows Terminal Services is compatible with your machine For Windows 2000 Services Pack 4 or higher is required Mac Requirements Recommended Operating system CPU RAM Free HDD space Mac OS X 10 5 Intel processors 512 MB 1 GB 1 GB e
158. ine is selected The software application is malfunctioning Try printing a job from another application The operating system is malfunctioning Exit Windows and reboot the computer Turn the machine off and back on again Pages print but they are blank The toner cartridge is defective or out of toner Redistribute the toner if necessary If necessary replace the toner cartridge e See Redistributing toner on page 72 e See Replacing the toner cartridge on page 74 The file may have blank pages Check the file to ensure that it does not contain blank pages Some parts such as the controller or the board may be defective Contact a service representative The machine does not print PDF files correctly Some parts of graphics text or illustrations are missing Incompatibility between the PDF file and the Acrobat products Printing the PDF file as an image may enable the file to print Turn on Print As Image from the Acrobat printing options 2 It will take longer to print when you print a PDF file as an image The print quality of photos is not good Images are not clear The resolution of the photo is very low Reduce the photo size If you increase the photo size in the software application the resolution will be reduced Before printing the machine emits vapor near the output tray Using damp paper can cause vapor during printing This is not a proble
159. ing paper in order to prevent paper jam low print quality and machine damage The printed pages stack on the output support and the output support will help the printed pages to align The printer sends output to the output tray by default Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 Carbon paper or carbon backed paper Coated paper Onion skin or thin paper Wrinkled or creased paper Curled or rolled paper Torn paper e Remove all staples and paper clips before loading e Make sure any glue ink or correction fluid on the paper is completely dry before loading e Do not load originals that include different sizes or weights of paper e Do not load booklets pamphlets transparencies or documents with other unusual characteristics 2 Menu Overview and Basic Setup 45 Media and tray You can use the scanner glass or the document feeder to load an original for 1 Lift and open the scanner lid copying scanning and sending a fax Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 On the scanner glass Using the scanner glass you can copy or scan originals You can get the best scan quality especially for colored or gray scaled images Make sure that no Originals are in the d
160. ing the Printer Status button see Using Dell Printer Status on page 251 Using a favorite setting The Presets option which is visible on each preferences tab except for the Dell tab allows you to save the current preferences for future use To save a Presets item follow these steps 1 2 Change the settings as needed on each tab Enter a name for the item in the Presets input box Presets Orientation Landscape rl I I Click Add When you save Presets all current driver settings are saved 2 Menu Overview and Basic Setup te Basic printing 2 Select more options and click Update settings will be added to the Presets you made To use a saved setting select it from the Presets drop down list The machine is now set to print according to the settings you have selected To delete saved settings select it from the Presets drop down list and click Delete You can also restore the printer driver s default settings by selecting Default Preset from the Presets drop down list Click the option you want to know on the Printing Preferences window and press F1 on your keyboard Eco printing The Eco function cuts toner consumption and paper usage The Eco function allows you to save print resources and lead you to eco friendly printing If you press the Eco button from the control panel eco mode is enabled The default setting of Eco mode is Multiple Pages per Side 2 and Ton
161. ings and click Next Confirm Wireless Network Settings To continue the setup with these settings click Next Settings Description Wireless Settings Network Name SSID Operation Mode Current Channel Encryption TCP IP Settings IP Assign Method Change TCP IP 2 If you want to change TCP IP settings click Change TCP IP Before entering the IP address for the machine you must know the computer s network configuration information If the computer s network configuration is set to DHCP the wireless network setting should also be DHCP Likewise if the computer s network configuration is set to Static the wireless network setting should also be Static If your computer is set to DHCP and you want to use the Static wireless network setting you must contact the network administrator to get the Static IP address Receive IP address automatically DHCP 2 Using a Network Connected Machine 162 Wireless network setup 10 11 12 13 If the IP address assignment method is DHCP check if DHCP is shown in the Confirm Wireless Network Settings window If it shows Static click Change TCP IP to change the assignment method to Receive IP address automatically DHCP Use static address If the IP address assignment method is Static check if Static is shown in the Confirm Wireless Network Settings window If it shows DHCP click Change TCP IP to enter the IP address and other network configuration values fo
162. inistrator Login window appears type root in the Login field and enter the system password 2 You must log in as a super user root to install the machine software If you are not a super user ask your system administrator 3 From the Dell website download the Printer Settings Utility package to your computer 4 Right click the Printer Settings Utility package and extract the package 5 Double click cdroot gt Linux gt psu gt install sh 1 Software Installation Reinstallation for Linux If the printer driver does not work properly uninstall the driver and reinstall it 1 Make sure that the machine is connected to your computer and powered on 2 When the Administrator Login window appears type root in the Login field and enter the system password You must log in as a super user root to uninstall the printer driver If you are not a super user ask your system administrator 3 Open Terminal program When the Terminal screen appears type in the following root localhost root cd opt Dell mfp uninstall root localhost uninstall uninstall sh 4 Click Next 5 Click Finish 1 Software Installation 2 Using a Network Connected Machine This chapter gives you step by step instructions for setting up a network connected machine and software Useful network programs 137 Wired network setup 138 Installing driver over the network 141 IPv6 configuration 146 Wireless network setup 148
163. ion Settings Security Information tab This tab gives you general information about your machine You can check things such as remaining amount of toner You can also print reports such as an error report e Active Alerts Shows the alerts that have occurred in the machine and their severity e Supplies Shows how many pages are printed and amount of toner left in the cartridge 5 Useful Management Tools Using Embedded Web Service Usage Counters Shows the usage count by print types simplex and Maintenance tab duplex Current Settings Shows the machine s and network s information This La anOwSy CUO ATAA yur machine Uyoreclnc imi warcand a setting contact information for sending emails You can also connect to Dell Print information Prints reports such as system related reports e mail website or download drivers by selecting the Link menu address and font reports Firmware Upgrade Upgrade your machine s firmware Settings tab e Contact Information Shows the contact information Link Shows links to useful sites where you can download or check This tab allows you to set configurations provided by your machine and information network You need to log in as an administrator to view this tab e Machine Settings tab Sets options provided by your machine Network Settings tab Shows options for the network environment Sets options such as TCP IP and network protocols Security tab Thi
164. is message or LED appears 2 You can set the machine s settings by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program e For Windows and Mac users see Device Settings on page 250 1 Select tz Menu gt System Setup gt Maintenance gt TonerLow Alert on the control panel 2 Select the option you want 3 Press OK to save the selection 3 Maintenance Cleaning the machine If printing quality problems occur or if you use your machine in a dusty environment you need to clean your machine regularly to keep it in the best printing condition and use your machine longer A e Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol solvents or other strong substances can discolor or distort the cabinet e If your machine or the surrounding area is contaminated with toner we recommend you use a cloth or tissue dampened with water to clean it If you use a vacuum cleaner toner blows in the air and might be harmful to you Cleaning the outside Clean the machine cabinet with a soft lint free cloth Dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine 3 Maintenance Cleaning the machine Cleaning the inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print qu
165. jams Exposed adhesive can also cause damage to machine components 2 Menu Overview and Basic Setup az Media and tray Do not run a sheet of labels through the machine more than once The Preprinted paper adhesive backing is designed for only a single pass through the machine Do not use labels that are separating from the backing sheet or arewrinkled When loading preprinted paper the printed side should be facing up with an bubbled or otherwise damaged uncurled edge at the front If you experience problems with paper feeding turn the paper around Note that print quality is not guaranteed Card stock Custom sized paper Must be printed with heat resistant ink that will not melt vaporize or release hazardous emissions when subjected to the machine s fusing a temperature for 0 1 second about 170 C 338 F In the software application set the margins to at least 6 4 mm 0 25 inches away from the edges of the material e Preprinted paper ink must be non flammable and should not adversely affect machine rollers Before you load preprinted paper verify that the ink on the paper is dry During the fusing process wet ink can come off preprinted paper reducing print quality 2 Menu Overview and Basic Setup 43 Media and tray Setting the paper size and type After loading paper in the paper tray set the paper size and type using the control panel buttons VU Bb W N You can set the machine s settings
166. l is a program that monitors and informs you of the machine s status and allows you to customize the machine s settings see Using Dell Printer Status on page 251 Dell Easy Document Creator is an application to help users scan compile and save documents in multiple formats including epub format These documents can be shared via social networking sites or fax AnyWeb Print helps you screen capture preview scrap and print the screen of Windows Internet Explorer more easily than when you use the ordinary program Smart Update allows you to check for the latest software and install the latest version during the printer driver installation process This is available only for Windows You can access Dell Support at www dell com or www dell com support Select your region on the WELCOME TO DELL SUPPORT page and fill in the requested details to access help tools and information Key benefits Wide range of functionality and application support Supports various paper sizes see Print media specifications on page 106 Print watermark You can customize your documents with words such as Confidential see Using advanced print features on page 210 Print posters The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster see Using advanced print features on page 210 You can print in various operating syst
167. l print with the overlay 4 Special Features Printing features Item Description a To save the document as an overlay access Printing Preferences b Click the Advanced tab and select Edit from the Text drop down list Edit Overlay window appears Overlay c Inthe Edit Overlay window click Create d Inthe Save As window type a name up to eight characters in the File name box Select the destination path if necessary The default is Creating a new page C Formover overlay e Click Save The name appears on the Overlay List f Click OK or Print until you exit the Print window The file is not printed Instead it is stored on your computer hard disk drive a Click the Advanced tab b Select the desired overlay from the Text drop down list c If the overlay file you want does not appear in the Text drop down list select Edit from the list and click Load Select the overlay file you want to use Overlay If you have stored the overlay file you want to use in an external source you can also load the file when you access the Open window After you select the file click Open The file appears in the Overlay List box and is available for printing Select the overlay from the Overlay Using a page overlay List box d If necessary check Confirm Page Overlay When Printing box If this box is checked a message window appears each time you submit a document for printing asking you to confirm printing an overlay on your document If this bo
168. le attach the cable to another computer that is working properly and print a job the machine is defective You can also try using a different machine cable The port setting is incorrect Check the Windows printer settings to make sure that the print job is sent to the correct port If the computer has more than one port make sure that the machine is attached to the correct one 6 Troubleshooting Printing problems Condition The machine does not print Possible cause The machine may be configured incorrectly Suggested solutions Check the Printing Preferences to ensure that all of the print settings are correct The printer driver may be incorrectly installed Uninstall and reinstall the machine s driver The machine is malfunctioning Check the display message on the control panel to see if the machine is indicating a system error Contact a service representative The document size is so big that the hard disk space of the computer is insufficient to access the print job Get more hard disk space and print the document again The output tray is full Once the paper is removed from the output tray the machine resumes printing The machine selects print materials from the wrong paper source The paper option that was selected in the Printing Preferences may be incorrect For many software applications the paper source selection is found under the Paper tab within the Printi
169. lear and the copying will stop 2 Menu Overview and Basic Setup Basic copying Darkness If you have an original containing faint marking and dark images you can adjust the brightness to make a copy that is easier to read Select copy gt Menu gt Copy Feature gt Darkness on the 1 Z control panel 2 Select the option you want and press OK For example the Light 5 being the lightest and the Dark 5 being the darkest 3 Press Stop Clear to return to ready mode Contrast The Contrast menu lets you increase or decrease the difference between the bright and dark areas of an image 1 Select copy gt 2 Menu gt Copy Feature gt Contrast on the control panel 2 Select the option you want and press OK Select Dark to heighten the contrast and select Light to reduce it 3 Press Stop Clear to return to ready mode Original The original setting is used to improve the copy quality by selecting the document for the current copy job 1 Select copy gt H Menu gt Copy Feature gt Original Type on the control panel 2 Select the option you want and press OK Text Use for originals containing mostly text Text Photo Use for originals with mixed text and photographs 2 If texts in the printout is blurry select Text to get the clear texts Photo Use when the originals are photographs 3 Press Stop Clear to return to ready mode 2 Menu Overview and Basic Setup 55 Basic co
170. led Some circumstances require restrictions on wireless devices Examples of common restrictions are listed below Wireless devices are not user serviceable Do not modify them in any way Modification to a wireless device will void the authorization to Radio frequency wireless communication can interfere with l l use it Contact manufacturer for service A equipment on commercial aircraft Current aviation regulations require wireless devices to be turned off while traveling in an airplane Only use drivers approved for the country in which the device will be IEEE 802 11 also known as wireless Ethernet and Bluetooth used See the manufacturer System Restoration Kit or contact communication devices are examples of devices that provide wireless manufacturer Technical Support for additional information communication A oe A A 5 Appendix 124 J Regulatory information China only Pan HAREA TUR A Re ARA EDR IUR BEE A aie WLM EI inl FBR KE PCA StH MF CCD WRA HRE RE WRA EV il FLEA AK bE PBA O RIAA EA ED AAMT A LE SJT 11363 2006 EIE KREEKA F o X RZA EA EE BD ETE RE ERE S T 11363 2006 PRERE W IR a BE OK DERA AAT Maa AA Ene AMG A RME Ae AAR A Je OK A Ee EA W We KEREEME LBA ACE PPI TC ei SORA AA SJT 11363 2006 tHE Ta HA HR BH 5 Appendix 125 Copyright Information in this document is subject to change wit
171. let you need to print on Letter Legal A4 US Folio or Oficio sized print media e The Booklet Printing option is not available for all paper sizes Select the available paper Size option under the Paper tab to see what paper sizes are available e Ifyou select an unavailable paper size this option can be automatically canceled Select only available paper paper without 4 or mark e Double sided Printing Double sided Printing Manual Print on both sides of a sheet of paper duplex Before printing decide how you want your document oriented 2 e You can use this feature with Letter Legal A4 US Folio or Oficio sized paper e If your machine does not have a duplex unit you should complete the printing job manually The machine prints every other page of the document first After that a message appears on your computer Skip Blank Pages feature does not work when you select the duplex option 4 Special Features Printing features Item Description Double sided Printer Default If you select this option this feature is determined by the settings you have selected on the control panel of the machine Printing This option is available only when you use the PCL XPS printer driver Double sided e None Disables this feature Printing Manual Long Edge This option is the conventional layout used in bookbinding M m I ht 5 Edi il oa Short
172. ll s printer supplies ordering web site ee www dell com supplies Dell Printer Supplies are available only through Dell and resellers I Order by Phone To order Dell printer supplies by phone call Korea v 080 999 0240 Dell and the Environment For more information on recycling visit www dell com recycle Preferences 5 Useful Management Tools Using Embedded Web Service 2 e Internet Explorer 6 0 or higher is the minimum requirement for Embedded Web Service Embedded Web Service explanation in this user s guide may differ from your machine depending on its options or models Network model only see Software on page 7 Accessing Embedded Web Service 1 Access a web browser such as Internet Explorer from Windows Enter the machine IP address of your printer http xxx xxx XxX XxX in the address field and press the Enter key or click Go 2 Your machine s embedded website opens Logging into Embedded Web Service Before configuring options in Enbedded Web Service you need to log in as an administrator You can still use Embedded Web Service without logging in but you won t have access to Settings tab and Security tab 1 Click Login on the upper right of the Embedded Web Service website 2 Typein the ID and Password then click Login ID admin e Password dell00000 Embedded Web Service overview 2 Some tabs may not appear depending on your model Maintenance fal Informat
173. loped by the International Organization for Standardization ISO for communications OSI offers a standard modular approach to network design that divides the required set of complex functions into manageable self contained functional layers The layers are from top to bottom Application Presentation Session Transport Network Data Link and Physical PABX A private automatic branch exchange PABX is an automatic telephone switching system within a private enterprise PCL Printer Command Language PCL is a Page Description Language PDL developed by HP as a printer protocol and has become an industry standard Originally developed for early inkjet printers PCL has been released in varying levels for thermal dot matrix printer and laser printers PDF Portable Document Format PDF is a proprietary file format developed by Adobe Systems for representing two dimensional documents in a device independent and resolution independent format Glossary 292 Glossary PostScript PostScript PS is a page description language and programming language used primarily in the electronic and desktop publishing areas that is run in an interpreter to generate an image Printer Driver A program used to send commands and transfer data from the computer to the printer Print Media The media like paper envelopes labels and transparencies which can be used in a printer a scanner a fax or a copier PPM Pages P
174. m 6 Troubleshooting Condition I cannot scan via Gimp Front end Operating system problems Suggested solutions Check if Gimp Front end has Xsane Device dialog on the Acquire menu If not you should install Xsane plug in for Gimp on the your computer You can find Xsane plug in package for Gimp on Linux distribution CD or Gimp home page For the detailed information refer to the Help for Linux distribution CD or Gimp Front end application If you wish to use another kind of scan application refer to application s Help Cannot open port device file error message appears when printing a document Avoid changing print job parameters e q via LPR GUI while a print job is in progress Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning Since Unified Linux Driver locks the port while printing the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs If this situation occurs try to release the port by selecting Release port in the Port configuration window The machine does not appear on the scanners list Ensure your machine is attached to your computer connected properly via the USB port and is turned on Ensure the scanner driver for your machine is installed in your system Open Unified Linux Driver configurator switch to Scanners configuration then press Drivers Make su
175. m Just keep printing 6 Troubleshooting 266 Printing problems Condition The machine does not print special sized paper such as billing paper Possible cause Paper size and paper size setting do not match Suggested solutions Set the correct paper size in the Custom in Paper tab in Printing Preferences see Opening printing preferences on page 50 The printed billing paper is curled The paper type setting does not match Change the printer option and try again Go to Printing Preferences click Paper tab and set type to Thick see Opening printing preferences on page 50 Machine information is not displayed when you click the device in the Devices and Printers The error related toast message pops up Check the Printer properties Click the Ports tab Control Panel gt Devices and Printers gt Right click on your printer icon and select Printer properties If the port is set to File or LPT uncheck them and select TCP IP USB or WSD Machine information is not displayed when you click the device in the Devices and Printers The error related toast message pops up 6 Troubleshooting Printing quality problems If the inside of the machine is dirty or paper has been loaded improperly there might be a reduction in print quality See the table below to clear the problem Condition Suggested solutions Light or faded print e Ifa vertical white streak or faded area appea
176. m Charms select Search 2 Click Store 3 Search and click Dell Printer Experience 4 Click Install e If you install the driver using the supplied software CD V4 driver is not installed If you want to use the V4 driver in the Desktop screen you can download from the Dell website www Dell com gt find your product gt Support or downloads e Ifyou want to install Dell s printer management tools you need to install them using the supplied software CD Make sure that your computer is connected to the Internet and powered on Make sure that the machine is powered on Connect the computer and the machine with a USB cable The driver is automatically installed from the Windows Update 1 Introduction a j Installing the driver locally L If you want to install Dell s printer management tools you need to install them using the supplied software CD You can download Dell Printer Experience app from the Windows Store You need have a Microsoft account to use the Windows Store 1 From Charms select Search 2 Click Store 3 Search and click Dell Printer Experience 4 Click Install 1 Introduction 26 J Reinstalling the driver If the printer driver does not work properly follow the steps below to reinstall 3 Follow the instructions in the window the driver 2 e Ifyou cannot find a Dell Printer Software tile unintstall from the desktop screen mode screen right click the app gt Uninstall gt right
177. m Description Clear setting e Scan Setup Restores all of the scan options to the factory Scan Default default Some menus may not appear in the display depending on options or Restores all of the system options to the factory models If so it is not applicable to your machine see Menu overview on System Setup default page 29 Restores all of the network options to the factory Network Setup default Reboot required To ch h ions a a a Clears all of the email address entries stored in Address Book Press 2 Menu gt System Setup gt Clear Setting on the control panel E Or press Setup gt Machine Setup gt Restore Options s Fax oent Cleary AREE a O ENARE e Sent Report Item Description Email Sent Clears all records of sent emails All Settinas Clears all of the data stored in memory and resets all e Fax Received Clears all records of received faxes z of your settings to the factory default Fax RCV Report Restores all of the printer options to the factory Rcvd Report Printer Setup default papeesetup Restores all of the paper options to the factory default Fax Setup Restores all of the fax options to the factory default e Fax Default e Copy Setup Restores all of the copy options to the factory Copy Default default 3 Useful Setting Menus 196 System setup Job manage Image overwrite Some menus may not appear in the display depending on options or models If so it is not applicable to your machi
178. m your new Dell toner cartridge Store this cartridge in the same environment in which the printer will be used This should be in controlled temperature and humidity conditions The toner cartridge should remain in its original and unopened package until installation if original packaging is not available cover the top opening of the cartridge with paper and store in a dark cabinet Opening the cartridge package prior to use dramatically shortens its useful shelf and operating life Do not store on the floor If the toner cartridge is removed from the printer follow the instructions below to store the toner cartridge properly e Store the cartridge inside the protective bag from the original package e Store lying flat not standing on end with the same side facing up as if it were installed in the machine e Donot store consumables in any of the following conditions Temperature greater than 40 C 104 F Humidity range less than 20 or greater than 80 Anenvironment with extreme ch anges in humidity or temperature Direct sunlight or room light Dusty places Acar for along period of time Anenvironment where corrosive gases are present An environment with salty air Handling instructions Do not touch the surface of the photoconductive drum in the cartridge Donot expose the cartridge to unnecessary vibrations or shock e Never manually rotate the drum especially in the reverse direction t
179. machine from the selected class you can change the various properties for your machine as a printer 4 Click OK to apply the changes and close the Printer Properties window 4 Special Features 221 Scan features e TWAIN TWAIN is the one of a preset imaging applications Scanning an 2 e For basic scanning features refer to the Basic Guide see Basic scanning image launches the selected application enabling you to control the on page 59 scanning process This feature can be used via the local connection or the This feature may not be available depending on model or optional goods network connection see Scanning from image editing program on page see Features by models on page 7 224 The maximum resolution that can be achieved depends upon various factors including computer speed available disk space memory the size of the image being scanned and bit depth settings Thus depending on your system and what you are scanning you may not be able to scan See Scanning with Dell Scan Assistant on page 225 at certain resolutions especially using enhanced dpi Dell Scan Assistant Dell Document Creator You can use this program to scan images or documents WIA WIA stands for Windows Images Acquisition To use this feature your computer must be connected directly with the machine via an USB cable see Scanning using the WIA driver on page 225 Basic scanning method USB Memory You cal scan a document and save
180. machine to work with your network you will need to perform some configuration procedures 2 e After completing the wireless network connection you need to install a machine driver to print from an application see Installing driver over the network on page 141 e See your network administrator or the person that set up your wireless network for information about your network configuration 2 Using a Network Connected Machine Wireless network setup Items to prepare Configuring the machine s wireless network Access point Before starting you will need to know the network name SSID of your wireless network and the Network Password if it is encrypted This information was set when the access point or wireless router was installed If you do not know Software CD that was provided with your machine about your wireless environment please ask the person who set up your Network connected computer A machine installed with a wireless network interface network Network cable Setting the Wi Fi Direct for mobile printing Printing a network configuration report Wi Fi Direct is an easy to setup peer to peer connecting between method for You can identify the network settings of your machine by printing a network your between a printer and mobile device that supports Wi Fi Direct that configuration report provides a secure connection and better throughput than ad hoc mode See Printing a network configuration report on pa
181. mpany In some cases a sum of five may not be usable on your line If any of your telephone equipment is not operating properly you should immediately remove it from your telephone line as it may cause harm to the telephone network The equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company A FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user s authority to operate this equipment In the event that terminal equipment causes harm to the telephone network the telephone company should notify the customer that service may be stopped However where prior notice is impractical the company may temporarily cease service providing that they a promptly notify the customer b give the customer an opportunity to correct the equipment problem c inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68 You should also know that e Your machine is not designed to be connected to a digital PBX system e If you intend to use a computer modem or fax modem on the same phone line as your machine you may experience tr
182. ms Paper feeding problems Condition Paper jams during printing Suggested solutions Clear the paper jam Paper sticks together Check the maximum paper capacity of the tray Make sure that you are using the correct type of paper Remove paper from the tray and flex or fan the paper Humid conditions may cause some paper to stick together Multiple sheets of paper do not feed Different types of paper may be stacked in the tray Load paper of only one type size and weight Paper does not feed into the machine Remove any obstructions from inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the tray Remove excess paper from the tray The paper is too thick Use only paper that meets the specifications required by the machine The paper keeps jamming There is too much paper in the tray Remove excess paper from the tray If you are printing on special materials use the manual feeding in tray An incorrect type of paper is being used Use only paper that meets the specifications required by the machine There may be debris inside the machine Open the front cover and remove any debris Envelopes skew or fail to feed correctly Ensure that the paper guides are against both sides of the envelopes 6 Troubleshooting Power and cable connecting problems Condition Suggested solutions The machine is not
183. n page 46 4 Select the option you want Scan Activation Determines whether or not scanning is enabled on 2J Select Scan gt Scan to PC gt Network PC on the control panel the device Or select Scan gt Network PC e Basic tab Contains settings related to general scan and device settings J 2 If you see Not Available message check the port connection e Image tab Contains settings related to image altering 5 Press Save gt OK 3 Select your registered computer ID and enter the Password if necessary 4 Special Features 223 Scan features 2 e ID is the same ID as the registered scan ID for Dell Printer Manager gt am Switch to advanced mode gt Scan to PC Settings Password is the 4 digit number registered password for Dell Printer Manager gt a gt Switch to advanced mode gt Scan to PC Settings 4 Select the option you want and press OK Scanning begins Ul 2 Scanned image is saved in computer s C Users users name My Documents The saved folder may differ depending on your operating system or the application you are using Scanning from image editing program You can scan and import documents at the image editing software such as Adobe Photoshop if the software is TWAIN compliant Follow the steps below to scan with TWAIN compliant software 1 Make sure that the machine is connected to your computer and powered on 2 Place a single document face down on the document glass or load the do
184. n Off The machine is off line Blinking When the backlight blinks the machine is receiving or printing data Green On e The machine is on line and can be used e Aminor error has occurred and the machine is waiting for the error to be cleared Check the display message When the problem is cleared the machine resumes Blinking Small amount of toner is left in the cartridge The estimated cartridge life of toner is close Prepare a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner see Redistributing toner on page 72 Red A toner cartridge has almost reached its estimated cartridge life It is recommended to replace the toner cartridge see Replacing the toner cartridge on page 74 e The cover is opened Close the cover On e There is no paper in the tray when receiving or printing data Load paper in the tray e The machine has stopped due to a major error Check the display message see Understanding display messages on page 98 e A paper jam has occurred see Clearing paper jams on page 92 4 Troubleshooting Understanding the status LED LED Status Description Blinking The machine is connecting to a wireless network Blue On The machine is connected to a wireless network see Wireless network setup on page 148 Off The machine is disconnected from a wireless network On The machine is in power save mode i Power Blue
185. nds until the status LED stays on The machine starts connecting to the access point or wireless router You need to enter the eight digit PIN within two minutes on the computer that is connected to the access point or wireless router The LED blinks slowly for up to two minutes until you enter the eight digit PIN The WPS LED blinks in the order below a The light blinks fast on the WPS LED The machine is connecting to the access point or wireless router b When the machine is successfully connected to the wireless network the WPS LED light stays on Insert the supplied CD into the CD DVD drive and proceed to install the software following the directions on the screen When the Connect Printer screen appears select the Network Ethernet Wireless connection 2 Using a Network Connected Machine 152 Wireless network setup Re connecting to a network When the wireless function is off the machine automatically tries to re connect to the access point or wireless router with the previously used wireless connection settings and address In the following cases the machine automatically re connects to the wireless network The machine is turned off and on again The access point or wireless router is turned off and on again Canceling the connection process To cancel the wireless network connection when the machine is connecting to the wireless network press and release the x Cancel or Stop Clear on t
186. ne see Menu overview on page 29 To change the menu options Press Menu gt System Setup gt Job Manage on the control panel Item Description Active Job Shows the print job lists that are waiting to be printed Store Job Shows the print job lists that are stored on the disk If th File Policy the memory already has the same name when you entered a new file name you can rename or overwrite it Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Press 42 Menu gt System Setup gt ImageOverwrite on the control panel Manual Item Description You can overwrite the embedded USB memory to clear all of the data stored in 3 Useful Setting Menus System setup Some menus may not appear in the display depending on options or Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 e Press USB Option Description Print From Views the file list from the File Navigation Select a file to print Scan to USB Sets scan destination to a USB You scan the originals and save the scanned image to a USB device File Manage Views the file list from the File Navigation Select a file to delete You can format the USB device Show Space Shows the remaining space
187. ne software If you are not a super user ask your system administrator From the Dell website download the Unified Linux Driver package to your computer Right click the Unified Linux Driver package and extract the package Double click cdroot gt autorun When the welcome screen appears click Next When the installation is complete click Finish The installation program added the Unified Driver Configurator desktop icon and the Unified Driver group to the system menu for your convenience If you have any difficulties consult the on screen help that is available through your system menu or from the driver package Windows applications such as Unified Driver Configurator or Image Manager Installing the Smart Panel 1 Make sure that the machine is connected to your computer and powered on 2 When the Administrator Login window appears type in root in the Login field and enter the system password 2 You must log in as a super user root to install the machine software If you are not a super user ask your system administrator 3 From the Dell website download the Smart Panel package to your computer 4 Right click the Smart Panel package and extract the package 5 Double click cdroot gt Linux gt smartpanel gt install sh 1 Software Installation Installation for Linux Installing the Printer Settings Utility 1 Make sure that the machine is connected to your computer and powered on 2 When the Adm
188. ned into memory and immediately transmitted when the current operation is finished 1 Place a single document face down on the document glass or load the documents face up into the document feeder J Press amp Fax gt Menu gt Fax Feature gt Priority Send on the control panel Or select Fax gt Priority Send gt To 3 Enter the destination fax number and press OK 4 Enter the job name and press OK 5 If an original is placed on the scanner glass select Yes to add another pages Load another original and press OK When you have finished select No when Another Page appears The machine starts to scan and send a fax to destinations 4 Special Features 233 Fax features Forwarding a sent fax to another destination You can set the machine to forward the received or sent fax to other destination by a fax If you are out of office but have to receive the fax this feature may be useful k Though you sent or received a color fax the data is forwarded in grayscale Place a single document face down on the document glass or load the documents face up into the document feeder Press amp fax gt 2 Menu gt Fax Feature gt Forward gt Fax gt Send Forward gt On on the control panel Or select Setup gt Machine Setup gt Fax Setup gt Forward gt Fax gt Send Forward gt On Forward options may not be available depending on model or optional goods see Variety feature on page 7
189. net appears damaged unplug the machine from all interface connections and request assistance from qualified service personnel Otherwise this could result in electric shock or fire If the machine does not operate properly after these instructions have been followed unplug the machine from all interface connections and request assistance from qualified service personnel Otherwise this could result in electric shock or fire If the plug does not easily enter the electrical outlet do not attempt to force it in Call an electrician to change the electrical outlet or this could result in electric shock Do not allow pets to chew on the AC power telephone or PC interface cords This could result in electric shock or fire and or injury to your pet Operating method A Caution Do not forcefully pull the paper out during printing It can cause damage to the machine Be careful not to put your hand between the machine and paper tray You may get injured Be care when replacing paper or removing jammed paper New paper has sharp edges and can cause painful cuts When printing large quantities the bottom part of the paper output area may get hot Do not allow children to touch Burns can occur When removing jammed paper do not use tweezers or sharp metal objects It can damage the machine Do not allow too many papers to stack up in the paper output tray
190. ng Preferences see Opening printing preferences on page 50 Select the correct paper source See the printer driver help screen see Using help on page 52 A print job is extremely slow The job may be very complex Reduce the complexity of the page or try adjusting the print quality settings Half the page is blank The page orientation setting may be incorrect Change the page orientation in your application see Opening printing preferences on page 50 See the printer driver help screen see Using help on page 52 The paper size and the paper size settings do not match Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use see Opening printing preferences on page 50 The machine prints but the text is wrong garbled or incomplete The machine cable is loose or defective Disconnect the machine cable and reconnect Try a print job that you have already printed successfully If possible attach the cable and the machine to another computer that you know works and try a print job Finally try a new machine cable 6 Troubleshooting 265 Printing problems Condition Possible cause The wrong printer driver was selected Suggested solutions Check the application s printer selection menu to ensure that your mach
191. ng an extension telephone connected to the EXT socket you can receive a fax from someone you are talking to on the extension telephone without going to the fax machine When you receive a call on the extension phone and hear fax tones press the keys 9 on the extension phone The machine receives the fax 9 is the remote receive code preset at the factory The first and the last asterisks are fixed but you can change the middle number to whatever you want While you are talking over the telephone connected to the EXT socket copy and scan features are not available Receiving faxes using DRPD mode This setting may not be available depending on your country Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone 4 Special Features f Fax features 2 This setting may not be available depending on your country Ja Select amp fax gt 2 Menu gt Fax Setup gt Receiving gt DRPD Mode gt Waiting Ring on the control panel Or select Setup gt Machine Setup gt Next gt Default Setting gt Fax Default gt Common gt Receive Mode gt DRPD Call your fax number from another telephone When your machine begins to ring do not answer the
192. nterval between redials and the number of redial attempts Press amp fax gt f Menu gt Fax Setup gt Sending on the control panel 2 Select Redial Times or Redial Term you want 3 Select the option you want Redialing the fax number 1 Press Redial Pause button on the control panel 2 Select the fax number you want Ten recently sent fax numbers with ten received Caller IDs are shown 3 When an original is loaded in the document feeder the machine automatically begins to send If an original is placed on the scanner glass select Yes to add another page Load another original and press OK When you have finished select No when Another Page appears Confirming a transmission When the last page of your original has been sent successfully the machine beeps and returns to ready mode When something goes wrong while sending your fax an error message appears on the display If you receive an error message press Cancel or Stop Clear to clear the message and try to send the fax again 4 Special Features Fax features 5 Enter the recipients numbers and select the option 2 You can set your machine to print a confirmation report automatically each Fax Options time sending a fax is completed Press amp fax gt Menu gt Fax Setup Fax Machine gt Sending gt Send Report on the control panel 1P Address or Nare Sending a fax in the computer 2 e This feature may not be avail
193. ocument feeder If an original is detected in the document feeder the machine gives it priority over the original on the scanner glass 2 Menu Overview and Basic Setup 46 Media and tray 2 Place the original face down on the scanner glass Align it with the registration guide at the top left corner of the glass A e Be careful not to break the scanner glass You may get hurt Do not put hands while closing the scanner lid The scanner lid may fall on your hands and get hurt Do not look the light from inside of the scanner while copying or scanning It is harmful to eyes In the document feeder Using the document feeder you can load up to 40 sheets of paper 80 g m 20 lbs bond for one job 1 Open the document feeder guide cover 3 Close the scanner lid 2 e Leaving the scanner lid open while copying may affect copy quality and toner consumption Dust on the scanner glass may cause black spots on the printout Always keep it clean see Cleaning the machine on page 78 If you are copying a page from a book or magazine lift the scanner lid until its hinges are caught by the stopper and then close the lid If the book or magazine is thicker than 30 mm start copying with the scanner lid open AWW 2 Menu Overview and Basic Setup Media and tray 2 Flex or fan the edge of the paper stack to separate the pages before 4 Adjust the document feeder width guides to the paper size loading originals
194. oft The machine is in ready mode or machine s power is off Wakeup On Eco mode is on Eco Green The default setting of Eco mode is 2 up and toner save Off Eco mode is off Blinking Small amount of toner is left in the cartridge The estimated cartridge life of toner is close Prepare a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner see Redistributing toner on page 72 Toner Orange On A toner cartridge has almost reached its estimated cartridge life It is recommended to replace the toner cartridge see Replacing the toner cartridge on page 74 Off All toner cartridges are at normal capacity a Estimated cartridge life means the expected or estimated toner cartridge life which indicates the average capacity of print outs and is designed pursuant to ISO IEC 19752 The number of pages may be affected by operating environment percentage of image area printing interval graphics media and media size Some amount of toner may remain in the cartridge even when red LED is on and the printer stops printing b Some LEDs may not be available depending on model or country see Control panel overview on page 21 4 Troubleshooting Understanding display messages Messages appear on the control panel display to indicate the machine s status or errors Refer to the tables below to understand the messages and their meaning and correct the problem if necessa
195. ometimes cycling the power can recover network communication e This machine only supports IEEE 802 11 b g n and Wi Fi Other wireless communication types e g Bluetooth are not supported 2 Using a Network Connected Machine Wireless network setup e When using the ad hoc mode in operating systems such as Windows Vista you might need to set the wireless connection setting every time you use the wireless machine You cannot use infrastructure mode and ad hoc mode at the same time for Dell wireless network machines e The machine is within the range of the wireless network e The machine is located away from obstacles that could block the wireless signal Remove any large metal objects between the access point or wireless router and the machine Make sure the machine and wireless access point or wireless router are not separated by poles walls or support columns containing metal or concrete e The machine is located away from other electronic devices that may interfere with the wireless signal Many devices can interfere with the wireless signal including a microwave oven and some Bluetooth devices e Whenever the configuration of your access point or wireless router changes you must do the product s wireless network setup again e If Wi Fi Direct is ON this machine only supports IEEE 802 11 b g e Ifthe access point is set to work with the 802 11n standard only it may notconnect to your machine 2 Using
196. omputer Scanning from Dell Printer Experience The most frequently used printing menus are displayed for quick scanning 1 Place a single document face down on the document glass or load the documents face up into the document feeder 2 Click the Dell Printer Experience tile on the Start screen 3 Click Scan rx 4 Set up the scanning parameters such as image type document size and resolution 5 Click Prescan E check the image 6 Adjust the prescanned image with scanning operation functions such as rotate and mirror 5 Useful Management Tools Using the Linux Unified Driver Configurator The Unified Driver Configurator is a tool primarily intended for configuring Unified Driver Configurator machine devices You need to install Unified Linux Driver to use Unified Driver lt lt cae las Configurator see Installation for Linux on page 133 re Reten After the driver is installed on your Linux system the Unified Driver Configurator a icon will automatically be created on your desktop Slop Tesi Opening Unified Driver Configurator ee Abgul Help 1 Double click the Unified Driver Configurator on the desktop You can also click the Startup Menu icon and select Dell Unified Driver gt Unified Driver Configurator Laai pine Mode URI 2 Click each button on the left to switch to the corresponding configuration window 1 Printer Configuration 2 Port Configuration
197. on s feature which is provided from the driver Printer 10 88 181 197 wes Presets Standard a Copies iS M Collated C Two Sided Pages All st i O From 1 to 1 Paper Size A4 199 20 99 by 29 70 cm Orientation T baad Layout i4 Pages per Sheet 1 Layout Direction 2 S 4 N Casa lofi gt gt gt Border None rH Two Sided Off B Reverse Page Orientation Linux printing Some features may not be available depending on models or options It means that the features are not supported Printing from applications There are a lot of Linux applications that allow you to print using Common UNIX Printing System CUPS You can print on your machine from any such application 1 Open the document to print Open the File menu and click Page Setup Print Setup in some 2 applications 3 Choose your paper size orientation and make sure that your machine is selected Click Apply 4 Open the File menu and click Print Select your machine to print VI 6 Choose the number of copies and indicate which page to print 4 Special Features 220 Printing features 7 Change other printing options in each tab if necessary 1 Open the Unified Driver Configurator lf necessary switch to Printers configuration 8 Click Print y g 2 Select your machine on the available printers list and click Properties 2 Automatic manual duplex printing may not be available depending on mo
198. ood results when using typical text based originals However if you send originals that are of poor quality or contain photographs you can adjust the resolution to produce a higher quality fax Select ee fax gt 2 Menu gt Fax Feature gt Resolution on the control panel Select the option you want and press OK Standard Originals with normal sized characters Fine Originals containing small characters or thin lines or originals printed using a dot matrix printer Super Fine Originals containing extremely fine detail Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution For memory transmission Super Fine mode is not available The resolution setting is automatically changed to Fine When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution the machine transmits using the highest resolution mode supported by the other fax machine Photo Fax Originals containing shades of gray or photographs Color Fax Original with colors Memory transmission is not available in this mode You can only send a color fax if the machine you are communicating with supports color fax reception and you send the fax manually Press Stop Clear to return to ready mode 2 Menu Overview and Basic Setup 63 Basic faxing Darkness You can select the degree of darkness of the
199. or individual The Telephone Company may make changes in its communications facilities equipment operations or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68 If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities or require modification or alteration of such terminal equipment or otherwise materially affect its use or performance the customer shall be given adequate notice in writing to allow the customer an opportunity to maintain uninterrupted service 5 Appendix 119 Regulatory information Ringer Equivalence Number The Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label located on the bottom or rear of the machine In some instances you may need to provide these numbers to the telephone company The Ringer Equivalence Number REN is a measure of the electrical load placed on the telephone line and is useful for determining whether you have overloaded the line Installing several s of equipment on the same telephone line may result in problems making and receiving telephone calls especially ringing when your line is called The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone co
200. ormation with each other across the network DNS The Domain Name Server DNS is a system that stores information associated with domain names in a distributed database on networks such as the Internet Dot Matrix Printer A dot matrix printer refers to a type of computer printer with a print head that runs back and forth on the page and prints by impact striking an ink soaked cloth ribbon against the paper much like a typewriter DPI Dots Per Inch DPI is a measurement of resolution that is used for scanning and printing Generally higher DPI results in a higher resolution more visible detail in the image and a larger file size DRPD Distinctive Ring Pattern Detection Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers Duplex A mechanism that will automatically turn over a sheet of paper so that the machine can print or scan on both sides of the paper A printer equipped with a Duplex Unit can print on both sides of paper during one print cycle Duty Cycle Duty cycle is the page quantity which does not affect printer performance for a month Generally the printer has the lifespan limitation such as pages per year The lifespan means the average capacity of print outs usually within the warranty period For example if the duty cycle is 48 000 pages per month assuming 20 working days a printer limits 2 400 pages a day
201. oubleshooting chapter Terms used in this user s guide are explained in the glossary chapter All illustrations in this user s guide may differ from your machine depending on its options or model you purchased The screenshots in this administrator s guide may differ from your machine depending on the machine s firmware driver version The procedures in this user s guide are mainly based on Windows 7 Conventions Some terms in this guide are used interchangeably as below Document is synonymous with original Paper is synonymous with media or print media Machine refers to printer or MFP General icons Icon Text Description Gives users information to protect the machine from A Caution possible mechanical damage or malfunction Provides additional information or detailed Note k specification of the machine function and feature 1 Introduction Bam fa e F ____ _ a _ __ These warnings and precautions are included to prevent injury to you and others and to prevent any potential damage to your machine Be sure to read and understand all of these instructions before using the machine After reading this section keep it in a safe place for future reference Important safety symbols Explanation of allicons and signs used in this chapter A Warning Hazards or unsafe practices that may result in severe personal injury or death Operating environment A Warnin
202. ower cord Quick installation guide Software CD Handset Misc accessories a The software CD contains the print drivers user s guide and software applications b Handset model only see Features by models on page 7 c Miscellaneous accessories included with your machine may vary by country of purchase and specific model 1 Introduction Machine overview 3 Handle 9 Scan unit Tray 10 Inner cover Ki e This illustration may differ from your machine depending on your model There are various types of machine 5 Tray handle 11 Toner cartridge e Some features and optional goods may not be available depending on 6 Output support model or country see Features by models on page 7 a Close the scanner lid before opening the scan unit b Be careful not to pinch your fingers Type A 1 Scanner lid 7 Output tray 1 Introduction Machine overview Type B 2 Document feeder guide 12 Scanner glass cover 3 13 Paper width guide on a document Document feeder output tray feeder 4 Document feeder output 14 Document feeder input support support 5 Control panel 15 Document feeder input tray 6 Handle 16 Handset 7 Tray 17 Scan unit 8 Tray handle 18 Inner cover 9 Output support 19 Toner cartridge 10 Output tray a Handset model only see Features
203. pment conforms to NTC technical requirement Canada only This product meets the applicable Industry Canada technical specifications Le present materiel est conforme aux specifications techniques applicables d Industrie Canada The Ringer Equivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five L indice d equivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excede pas cinq Fax Branding The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information 1 the date and time of transmission 2 identification of either business business entity or individual sending the message and 3 telephone number of either the sending machine business business entity
204. ption Selects the direction in which information is printed ona page Copies You can enter the number of copies using the number keypad Resolution Specifies the number of dots printed per inch dpi The higher the setting the sharper printed characters and graphics Darkness Lightens or darkens the print on the page The Normal setting usually produces the best result Use the Light toner density setting to save toner Darken Text Prints text darker than on a normal document Emulation Sets the emulation type and option 3 Useful Setting Menus Copy menu Copy feature Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options e Press copy gt 12 Menu gt Copy Feature on the control panel e Orpress Setup gt Machine Setup gt Default Setting gt Copy Default e Or press Copy gt select the menu item Item Description e Scan Size Sets the image size e Original Size Item Reduce Enlarge Description Reduces or enlarges the size of a copied image see Reduced or enlarged copy on page 56 If the machine is set Eco mode reduce and enlarge features are not available Adjusts the brightness level to make a copy that is Darkness easier to read when the original contains faint markings and dark images see Darkness on page 55
205. pying Reduced or enlarged copy You can reduce or enlarge the size of a copied image from 25 to 400 from the document feeder or scanner glass 2 e This feature may not be available depending on model or optional goods see Variety feature on page 7 If the machine set to Eco mode reduce and enlarge features are not available To select from the predefined copy sizes Select copy gt H Menu gt Copy Feature gt Reduce Enlarge on the control panel 2 Select the option you want and press OK 3 Press Stop Clear to return to ready mode To scale the copy by directly entering the scale rate Select LP copy gt H Menu gt Copy Feature gt Reduce Enlarge gt Custom on the control panel 2 Enter the copy size you want using the numeric keypad J gt Press OK to save the selection Press Stop Clear to return to ready mode When you make a reduced copy black lines may appear at the bottom of your copy 2 Menu Overview and Basic Setup Ea Basic copying 3 Place Front Side and Press Start appears on the display ID card copyin eee Your machine can print 2 sided originals on one sheet Your machine begins scanning the front side and shows Place Back Side and Press Start The machine prints one side of the original on the upper half of the paper and feature is helpful for copying a small sized item such as business card indicate as shown Then close the scanner lid e The ori
206. r Marketplace for Windows devices on your computer Supported Mobile OS Android OS 2 1 or higher iOS 4 0 or higher Windows Phone 7 or higher Supported devices iOS 4 0 or higher iPod Touch iPhone iPad e Android 2 1 or higher Galaxy S Galaxy S2 Galaxy Tab and Android mobile devices Windows Phone 7 or higher Dell Focus Omnia7 and OmniaW and Windows mobile devices 2 Using a Network Connected Machine Wireless network setup Connecting Failure Invalid Security Troubleshooting Security is not configured correctly Check the configured security on your access point and machine Problems during setup or driver installation Connecting Failure General Connection Error Your computer is not receiving a signal from your machine Check the USB cable and your machine s power Printers Not Found Your machine may not be turned on Turn on your computer and the machine Connecting Failure Connected Wired Network USB cable is not connected between your computer and machine Connect Your machine is connected with a wired network cable Remove the wired the machine to your computer using the USB cable network cable from your machine The machine does not support wireless networking Check the machine s user s guide included on the software CD supplied with your machine and BC Connection Error prepare a wireless network machine The configured network address is unable to connect between your compu
207. r for use on DSL Micro filter EXT 1 _IE J LINE t 2 3 a L 1 Line port 2 Micro filter 3 DSLmodem Telephone line see Rear view on page 20 Preparing to fax Before you send or receive a fax you need to connect the supplied line cord to your telephone wall jack see Rear view on page 20 Refer to the Quick Installation Guide how to make a connection The method of making a telephone connection is different from one country to another Sending a fax When you place the originals you can use either the document feeder or the scanner glass If the originals are placed on both the document feeder and the scanner glass the machine will read the originals on the document feeder first which has higher priority in scanning 1 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 Select lt fax on the control panel 2 Q 3 Adjust the resolution and the darkness to suit your fax needs see Adjusting the document settings on page 63 2 Menu Overview and Basic Setup Basic faxing 4 Enter the destination fax number see Keypad letters and numbers on Sending a fax manually page 204 send the fax to the destinations panel L Ifyou want to send a fax directly from your computer use Dell Network If your machine is a handset model you can send a fax using the handset PC Fax see Sending a fax in
208. r from your machine depending on its options or models Check your machine type see Front view on page 18 A e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary e Do not touch the green area of the toner cartridge Use the handle on the cartridge to avoid touching this area e Do not use sharp objects such as a knife or scissors to open the toner cartridge package They might scratch the drum of the cartridge e If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric e When opening a scan unit hold the document feeder and scan unit together 3 Maintenance Redistributing toner 3 Maintenance Replacing the toner cartridge 2 e Shake the toner cartridge thoroughly it will increase the initial print quality Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 A e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary Do not touch the green area of the toner cartridge Use the handle on the cartridge to avoid touching this area Do not use sharp objects such as a knife or scissors to open the toner cartridge package They might scratch the drum of the cartri
209. r may be off 6 Troubleshooting Faxing problems Condition The machine is not working there is no display or the buttons are not working Suggested solutions Unplug the power cord and plug it in again Ensure that there is power being supplied to the electrical outlet Ensure that the power is turned on No dial tone Check that the phone line is properly connected see Rear view on page 20 Check that the phone socket on the wall is working by plugging in another phone The numbers stored in memory do not dial correctly Make sure that the numbers are stored in memory correctly To check that print an address book list The original does not feed into the machine Make sure that the paper is not wrinkled and you are inserting it in correctly Check that the original is the right size not too thick or thin Make sure that the document feeder is firmly closed The document feeder rubber pad may need to be replaced Contact a service representative see Available maintenance parts on page 68 Faxes are not received automatically The receiving mode should be set to fax see Changing the receive modes on page 236 Make sure that there is paper in the tray see Print media specifications on page 106 Check to see if the display shows any error message If it does clear the problem The machine does not send Make sure that the original is loaded in the document feeder or on the
210. r print service on your machine FTP A File Transfer Protocol FTP is acommonly used protocol for exchanging files over any network that supports the TCP IP protocol such as the Internet or an intranet Fuser Unit The part of a laser printer that fuses the toner onto the print media It consists of a heat roller and a pressure roller After toner is transferred onto the paper the fuser unit applies heat and pressure to ensure that the toner stays on the paper permanently which is why paper is warm when it comes out of a laser printer Glossary Glossary Gateway A connection between computer networks or between a computer network and a telephone line It is very popular as it is a computer or a network that allows access to another computer or network Grayscale A shades of gray that represent light and dark portions of an image when color images are converted to grayscale colors are represented by various shades of gray Halftone An image type that simulates grayscale by varying the number of dots Highly colored areas consist of a large number of dots while lighter areas consist of a smaller number of dots Mass storage device HDD Mass storage device HDD commonly referred to as a hard drive or hard disk is a non volatile storage device which stores digitally encoded data on rapidly rotating platters with magnetic surfaces IEEE The Institute of Electrical and Electronics Engineers IEEE is an
211. r the machine For example If the computer s network information is as shown follows IP address 169 254 133 42 Subnet Mask 255 255 0 0 Then the machine s network information should be as below IP address 169 254 133 43 Subnet Mask 255 255 0 0 Use the computer s subnet mask Gateway 169 254 133 1 When the wireless network settings are completed disconnect the USB cable between the computer and machine Click Next Click Next when the Install Printer Driver window appears Select the components to be installed Click Next After selecting the components you can also change the machine name set the machine to be shared on the network set the machine as the default machine and change the port name of each machine Click Next 14 After the installation is finished a window asking you to print a test page appears If you want to print a test page click Print a test page Otherwise just click Next and go to step 16 1 5 If the test page prints out correctly click Yes If not click No to reprint it 1 6 Click Finish Setup using Mac Items to prepare e Access point e Network connected computer e Software CD that was provided with your machine e Amachine installed with a wireless network interface e USB cable 2 Using a Network Connected Machine 163 Wireless network setup Access point via USB cable 1 2 3 4 5 6 7 8 9 Check whether the USB cable is connected to th
212. re that driver with a name corresponding to your machine s name is listed in the window Ensure the port is not busy Since functional components of machine printer and scanner share the same I O interface port the situation of simultaneous access of different user applications to the same port is possible To avoid possible conflicts only one of them at atime is allowed to gain control over the device The other user will encounter device busy response This usually happens when starting a scan procedure An appropriate message box appears To identify the source of the problem open the Ports configuration and select the port assigned to your scanner port s symbol dev mfp0 corresponds to LP 0 designation displayed in the scanners options dev mfp1 relates to LP 1 and so on USB ports start at dev mfp4 so scanner on USB 0 relates to dev mfp4 respectively and so forth sequentially In the Selected port pane you can see if the port is occupied by another application If this is the case you should either wait for completion of the current job or press the Release port button if you are sure that the present port application is not functioning properly The machine does not scan Ensure a document is loaded into the machine ensure your machine is connected to the computer If there is an I O error while scanning 6 Troubleshooting Operating system problems 2 Refer to the Linux User s Guide that came with your
213. re the machine is connected via a cable A locally connected machine is a machine directly attached to your computer using the cable If your machine is attached to a network skip the following steps below and go on to installing a network connected machine s driver see Installing driver over the network on page 141 Installation for Mac 131 Reinstallation for Mac 132 Installation for Linux 133 Reinstallation for Linux 135 2 e Ifyou are a Windows OS user refer to the Basic Guide for installing the machine s driver see Installing the driver locally on page 24 e Only use a USB cable no longer then 3 meter 118 inches Installation for Mac CON QAU A Make sure that the machine is connected to your computer and powered on Insert the supplied software CD into your CD DVD drive Double click the CD DVD icon that appears on your Mac desktop e For Mac OS X 10 8 double click the CD DVD that appears on Finder Double click the MAC_Installer folder gt Installer OS X icon Click Continue Read the license agreement and click Continue Click Agree to agree to the license agreement Click Install All components necessary for machine operations will be installed If you click Customize you can choose individual components to install Enter the password and click OK 1 0 Select Direct Connection using USB cable on the Printer Connection 11 12 Type and click Continue Click Add Printer
214. reless EEA EFTA countries No limitations at this time Israel only 1 28466 NIN NNVPNA TIWN IW VININ WW ON ND YPWINA DW DNPNIA MONN NN PINNI DON ANN 2990 9999 59 14 NWS NI Regulatory compliance statements Wireless guidance Low power Radio LAN devices radio frequency RF wireless communication devices operating in the 2 4 GHz 5 GHz Band may be present embedded in your printer system The following section is a general overview of considerations while operating a wireless device Additional limitations cautions and concerns for specific countries are listed in the specific country sections or country group sections The wireless devices in your system are only qualified for use in the countries identified by the Radio Approval Marks on the system rating label If the country you will be using the wireless device in is not listed contact your local Radio Approval agency for requirements Wireless devices are closely regulated and use may not be allowed 5 Appendix 123 Regulatory information The power output of the wireless device or devices that may be embedded in ia Swine ria mie where T N EEE ERE tocar E your printer is well below the RF exposure limits as known at this time Because services is harmful or perceived as harmful the option to use a wireless the wireless devices which may be embedded into your printer emit less device may be restricted or eliminated Airports Hospitals and ener
215. riginal rases the edge of the original if it is small This feature is available only when you place Originals on the scanner glass e Hole Punch Erases the marks of bookbinding holes Book Center Erases the middle part of the paper which is black and horizontal when you copy a book This feature is available only when you place Originals on the scanner glass Border Erase Enter the left right top bottom margin using Number keypad Gray Enhance copying When you make a copy in gray scale use this feature to get better quality of copy output 3 Useful Setting Menus 181 Copy menu Item Watermark copying Description Item The watermark option allows you to print text over an existing document For example you use it when you want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document Duplex continue Duplex You can set the machine to print copies on both sides of paper Off Prints in normal mode 1 gt 2Side Short e 1 gt 2Side Long r TAN T MINI oa T TM gt Il 2 gt 1Side AA A gt 2 gt 2Side A A gt Description A A 2 gt 1Side ROT2 A gt A s 3 Useful Setting Menus 182 Copy menu Copy Setup Some menus may not appear in the display depending on options or models If so
216. riginal Size Original Type Sets the original document s type Resolution Sets the image resolution Color Mode Sets the color mode Sets the file format in which the image is to be saved If File Format you select BMP JPEG TIFF or PDF you can select to scan multiple pages Darkness Adjusts the brightness level to scan Description Adjust the contrast level to scan lighter or darker than the original 3 Useful Setting Menus 189 System setup Power Save Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 Description Sets how long the machine waits before going to power Save mode When the machine does not receive data for an extended period of time power consumption is automatically lowered l System Timeout To change the menu options Sets the time that the machine remembers previously used copy settings After the timeout the machine restores the default copy settings Press 2 Menu gt System Setup gt Machine Setup on the control panel Or press Setup gt Machine Setup gt Initial Setup Item Description Wakeup Event Sets the machine ID which will be printed at the top of Machine ID SS each fax page that you send Sets the fax number which will be printed at the top of Fax Numb e each fax page that you send Date amp Time Sets the date and time
217. rotating the paper 180 in the tray AaBbCc AaBbCc AaBbCc TC e Change the printer s paper option and try again Go to Printing Preferences click the Paper tab and set type to Thin see Opening printing preferences on page 50 An unknown image Your machine is probably being used at an altitude of 1 000 m 3 281 ft or above The high altitude may affect the print quality such repetitively appears onafew as loose toner or light imaging Change the altitude setting for your machine see Altitude adjustment on page 203 sheets Loose toner Light print or contamination occurs 6 Troubleshooting Copying problems Condition Copies are too light or too dark Suggested solutions Adjust the darkness in copy feature to lighten or darken the backgrounds of copies see Changing the settings for each copy on page 54 Smears lines marks or spots appear on copies If the defects are on the original adjust darkness in copy feature to lighten the background of your copies If there are no defects on the original clean the scan unit see Cleaning the scan unit on page 82 Copy image is skewed Ensure that the original is aligned with the registration guide The transfer roller may be dirty Clean the inside of your machine see Cleaning the machine on page 78 Blank copies print out Ensure that the original is face down on the scanner glass or face up in the document feeder If
218. rox 1 500 pages Toner cartridge Part name YK1PM All countries except China 15RRN For China only a Declared yield value in accordance with ISO IEC 19752 The number of pages may be affected by operating environment printing interval graphics media type and media size L Depending on the options percentage of image area and job mode used the toner cartridge s lifespan may differ When purchasing new toner cartridges or other supplies these must be purchased in the same country as the machine you are using Otherwise new toner cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific country conditions Dell does not recommend using non genuine Dell toner cartridge such as refilled or remanufactured toner Dell cannot guarantee non genuine Dell toner cartridge s quality Service or repair required as a result of using non genuine Dell toner cartridges will not be covered under the machine s warranty 3 Maintenance Available maintenance parts To purchase maintenance parts contact the source where you bought the machine Replacing maintenance parts can be performed only by an authorized service provider dealer or the retailer where you bought the machine The warranty does not cover the replacement of any maintenance parts once it has reached its Average yield Maintenance parts are replaced at
219. rs on the page the toner supply is low Install a new toner cartridge see Replacing the toner cartridge on page 74 e The paper may not meet paper specifications for example the paper may be too moist or rough If the entire page is light the print resolution setting is too low or the toner save mode is on Adjust the print resolution and turn the toner save mode off See the help screen of the printer driver e Acombination of faded or smeared defects may indicate that the toner cartridge needs cleaning Clean the inside of your machine see Cleaning the machine on page 78 e The surface of the LSU part inside the machine may be dirty Clean the inside of your machine see Cleaning the machine on page 78 If these steps do not correct the problem contact a service representative The top half of the paper is The toner might not adhere properly to this type of paper printed lighter than the rest of i Change the printer option and try again Go to Printing Preferences click the Paper tab and set the paper type to Recycled see the paper Opening printing preferences on page 50 6 Troubleshooting Printing quality problems Condition Toner specks Suggested solutions e The paper may not meet specifications for example the paper may be too moist or rough The transfer roller may be dirty Clean the inside of your machine see Cleaning the machine on page 78 The paper path may need cleaning Contac
220. rth defects or other reproductive harm B digital device pursuant to Part 15 of the FCC Rules These limits are designed TEP A a a to provide reasonable protection against harmful interference in a residential which can be minimized by operating the appliance in a well ventilated area l l l l l l installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception Taiwan only 255 which can be determined by turning the equipment off and on the user is A ES oa RP IEE SAR IRE HS Che encouraged to try to correct the interference by one or more of the following aa 4 Soe ies al ave AA SS fe SE FA le ZB measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 5 Appendix 116 Regulatory information Consult the dealer or experienced radio TV technician for help Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user s authority to operate the equipment Canadian radio interference regulations This
221. ry 2 e You can resolve the error with the guideline from the computers s Printing Status or Smart Panel program window see Using Dell Printer Status on page 251 e Ifa message is not in the table reboot the power and try the printing job again If the problem persists call a service representative e When you call for service provide the service representative with the contents of display message e Some messages may not appear on the display depending on the options or models e error number indicates the error number Paper Jam related messages Message Meaning Suggested solutions Document jam The loaded original document has jammed in the document Clear the jam see Clearing original document jams on page 87 Remove jam feeder Jam or empty e Paper has jammed in the paper feed area e Clear the jam see In tray on page 92 Door open amp close e There is no paper in tray e Load paper in tray see Loading paper in the tray on page 38 Paper Jam Paper has jammed in the inside machine Clear the jam see Inside the machine on page 93 inside machine 4 Troubleshooting Understanding display messages Toner related messages Message Install Toner Cartridge Meaning A toner cartridge is not installed Suggested solutions Install a toner cartridge Not Compatible Toner cartridge The toner cartridge you have installed is not for your machine Install a Dell
222. s book list by selecting amp fax gt Address Book gt Print 4 Special Features Dm a __ ____ gs FE _ fF _ __ _ _F _F___ _ _ FE _ _ F_ Editing speed dial numbers Registering a group dial number 1 Select amp fax gt Address Book gt New amp Edit gt Speed Dial on 1 Select amp fax gt Address Book gt New amp Edit gt Group Dial on the control panel the control panel Or select Setup gt Machine Setup gt Next gt Address Book gt Phone Or select Setup gt Machine Setup gt Next gt Address Book gt Phone Book gt View List gt Individual Book gt View List gt Group gt ABB options gt Add Enter the speed dial number you want to edit and press OK Enter a group dial number and press OK NJ Change the name and press OK 2 If an entry is already stored in the number you choose the display shows the Change the fax number and press OK message to allow you to change it To start over with another speed dial number press 2 Back VU A W N Press Cancel or Stop Clear to return to ready mode 3 Search by entering the first few letters of the speed dial s name to put in the group Select the name and number you want and press OK Select Yes when Add appears Repeat step 3 to include other speed dial numbers into the group OA Ul A When you have finished select No when Another No appears and press OK Press Cancel or Stop Clear to return to ready mode
223. s tab allows you to set system and network security information You need to log in as an administrator to view this tab System Security Sets the system administrator s information and also enables or disables machine features e Network Security IPv4 IPv6 filtering User Access Control Classifies users into several groups according to each user s role Each user s authorization authentication and accounting will be controlled by the group s role definition 5 Useful Management Tools Using Dell Printer Manager e Available for Windows and Mac OS users only see Software on page 7 2 The screenshot may differ depending on operating system you are using e For Windows Internet Explorer 6 0 or higher is the minimum requirement for Dell Printer Manager Easy Printer Manager Dell Printer Manager is an application that combines Dell machine settings into one location Dell Printer Manager combines device settings as well as printing environments settings actions and launching All of these features provide a gateway to conveniently use your Dell machine Dell Printer Manager provides two different user interfaces for the user to choose from the basic user interface and the advanced user interface Switching between the two interfaces is easy ene just click a button Toner Toner ID 6 Order Supplies Understanding Dell Printer Manager To open the program Printer list The Printer List displays printers install
224. sh 1 2 When installation is done click Finish 2 Using a Network Connected Machine IPv6 configuration A IPv6 is supported properly only in Windows Vista or higher L Some features and optional goods may not be available depending on model or country see Features by models on page 7 or Menu overview on page 29 If the IPv6 network seems to not be working set all the network setting to the factory defaults and try again using Clear Setting In the IPv6 network environment follow the next procedure to use the IPv6 address From the control panel 1 2 Connect your machine to the network with a network cable Turn on the machine Print a Network Configuration Report that will check IPv6 addresses see Printing a network configuration report on page 138 Select Start gt Control Panel gt Printers and Faxes Click Add a printer in the left pane of the Printers and Faxes windows Click Add a local printer in the Add Printer windows The Add Printer Wizard window appears Follow the instructions in the window If the machine does not work in the network environment activate IPv6 Refer to the next section followed by Activating IPv6 VU A W N Press the d3 Menu button on the control panel Press Network gt TCP IP IPv6 gt IPv6 Activate Select On and press OK Turn the machine off and turn it on again Reinstall your printer driver 2 Using a Network Connected Machine IPv6
225. shooting i Clearing original document jams Original paper jam in front of scanner e Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 e This troubleshooting may not be available depending on model or optional goods see Variety feature on page 7 4 Troubleshooting i Clearing original document jams Original paper jam inside of scanner e Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 e This troubleshooting may not be available depending on model or optional goods see Variety feature on page 7 4 Troubleshooting Clearing original document jams od e e Ka N 2 O z q Clearing original document jams Original paper jam in exit area of scanner Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 This troubleshooting may not be available depending on model or optional goods see Front view on page 18 1 Remove any remaining pages from the document feeder 2 Gently remove the jammed paper from the document feeder 4 Troubleshooting Clearing paper jams 2 To avoid tearing the
226. sive seals or other synthetic materials 2 Menu Overview and Basic Setup a Media and tray e Do not use damaged or poorly made envelopes Labels e Besure the seam at both ends of the envelope extends all the way to the corner of the envelope To avoid damaging the machine use only labels designed for use in laser 1 Acceptable 2 Unacceptable printers e Envelopes with a peel off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine s fusing temperature for 0 1 second about 170 C 338 F The extra flaps and strips might cause wrinkling creasing or jams and may even damage the fuser e When selecting labels consider the following factors For the best print quality position margins no closer than 15 mm from the Adhesives Should be stable at your machine s fusing temperature edges of the envelope about 170 C 338 F e Avoid printing over the area where the envelope s seams meet Arrangement Only use labels with no exposed backing between them Labels can peel off sheets that have spaces between the labels causing serious jams Curl Must lie flat with no more than 13 mm of curl in any direction Condition Do not use labels with wrinkles bubbles or other indications of separation e Make sure that there is no exposed adhesive material between labels Exposed areas can cause labels to peel off during printing which can cause paper
227. ss this window by simp ly double clicking the machine icon Portrait in the Windows task bar Color mode Color Ize e You can also cancel the current job by pressing Cancel or Stop Clear button on the control panel Letter Pages per sheet Opening more settings The screen may appear somewhat different depending on the model or options You can set up more printing parameters Open the document you want to print From the Charms select Devices 1 2 3 Select your printer from the list 4 Click More settings 5 Useful Management Tools 255 Using Dell Printer Experience Basic tab Advanced tab Advanced Paper settings Basic This option allows you to choose the basic printing settings such as copies Thi Op Hom allows YOU TOTE Neasle Papernanaling PECCAN orientation and document type Layout settings Eco settings This option allows you to set the various ways to layout your documents This option allows you to choose multiple pages per side to save media 5 Useful Management Tools 256 Using Dell Printer Experience 7 Click Scan Sie save the image Scanning from Windows 8 2 e When you place the originals in the ADF or DADF Prescan Q is 2 This section is for the users with multi functional printers not available You can skip step 5 if the Prescan option is selected Scanning with your machine lets you turn pictures and text into digital files that can be stored on your c
228. suitable However some buildings mainly old ones do not have normal 13 amp plug sockets You need to buy a suitable plug adaptor Do not remove the moulded plug A If you cut off the moulded plug get rid of it straight away You cannot rewire the plug and you may receive an electric shock if you plug it into a socket Important warning You must earth this machine E The wires in the mains lead have the following color code e Green and Yellow Earth e Blue Neutral e Brown Live If the wires in the mains lead do not match the colors marked in your plug do the following You must connect the green and yellow wire to the pin marked by the letter E or by the safety Earth symbol or colored green and yellow or green You must connect the blue wire to the pin which is marked with the letter N or colored black You must connect the brown wire to the pin which is marked with the letter L or colored red You must have a 13 amp fuse in the plug adaptor or at the distribution board 5 Appendix 121 Regulatory information EC Certification Declaration of conformity European countries Certification to 1999 5 EC Radio Equipment amp Telecommunications Terminal _ Equipment Directive FAX Approvals and Certifications This Dell product has been self certified by Dell for pan European single terminal connection to the analogue public switched telephone network PSTN Hereby Dell Inc declares that
229. t a service representative see Cleaning the machine on page 78 If faded areas generally rounded occur randomly on the page A single sheet of paper may be defective Try reprinting the job e The moisture content of the paper is uneven or the paper has moist spots on its surface Try a different brand of paper e The paper lot is bad The manufacturing processes can cause some areas to reject toner Try a different kind or brand of paper Change the printer option and try again Go to Printing Preferences click the Paper tab and set type to Thick see Opening printing preferences on page 50 If these steps do not correct the problem contact a service representative White Spots If white spots appear on the page The paper is too rough and a lot of dirt from paper falls to the inner components within the machine so the transfer roller may be dirty Clean the inside of your machine see Cleaning the machine on page 78 e The paper path may need cleaning Clean the inside of your machine see Cleaning the machine on page 78 If these steps do not correct the problem contact a service representative 6 Troubleshooting Printing quality problems Condition Suggested solutions Vertical lines If black vertical streaks appear on the page The surface drum part of the toner cartridge inside the machine has probably been scratched Remove the toner cartridge and install a new one see Replacing the toner
230. t the paper type and size for the tray see Setting the paper size and type on page 44 2 Menu Overview and Basic Setup EY Media and tray The tray can hold special sizes and types of print material such as postcards note cards and envelopes see Print media specifications on page 106 To feed manually in the tray click the below See Loading paper in the tray on page 38 L Tips on using the manual feeding in tray Ifyou select Paper gt Source gt Manual Feeder from your printer driver you need to press OK each time you print a page e Load only one type size and weight of print media at a time in the tray e Toprevent paper jams do not add paper while printing when there is still paper in the tray e Print media should be loaded face up with the top edge going into the tray first and be placed in the center of the tray e To ensure printing quality and to prevent paper jams only load the available paper see Print media specifications on page 106 e Flatten any curl on postcards envelopes and labels before loading them into the in the tray e When printing on special media you must follow the loading guidelines see Printing on special media on page 40 Printing on special media The table below shows the special media usable in tray The media is also shown in the Printing Preferences To get the highest printing quality select the proper media type from the Printing preferences window
231. ter and machine Connecting Failure SSID Not Found oe Fora DHCP network environment The machine is unable to find the network name SSID you have selected or entered Check the network name SSID on your access point and try The receives the IP address automatically DHCP when computer is connecting again configured to DHCP es l Fora Static network environment Your access point is not turned on Turn on your access point The machine uses the static address when the computer is configured to static address For example If the computer s network information is as shown below 2 Using a Network Connected Machine Wireless network setup P address 169 254 133 42 e Check whether firewall software V3 or Norton is blocking the Subnet Mask 255 255 0 0 communication If the computer and the machine are connected on the same network and it cannot be found when searching firewall software might be blocking the Then the machine s network information should be as below IP address 169 254 133 43 communication Refer to the user s guide for the software to turn it off and Subnet Mask 255 255 0 0 Use the computer s subnet mask try searching for the machine again Gateway 169 254 133 1 e Check whether the machine s IP address is allocated correctly You can check the IP address by printing the network configuration report e Check whether the access point or wireless router has a configured securit
232. the WPS PBC button or entering the PIN from the computer to The Personal Identification Number PIN method helps you connect your connect to the access point or wireless router varies depending on the access point or wireless router you are using Refer to the user s guide of the access point or wireless router you are using machine to a wireless network by entering the supplied PIN information on a Wi Fi Protected Setup WPS enabled access point or wireless router When using the WPS button to set the wireless network security settings Factory default in your machine is PBC mode which is recommended for a may change To prevent this lock the WPS option for the current wireless typical wireless network environment security settings The option name may differ depending on the access point or wireless router you are using 2 You can change the WPS mode in control panel f Menu gt Network gt Wireless gt OK gt WPS Setting Items to prepare e Check if the access point or wireless router supports Wi Fi Protected Setup WPS e Check if your machine supports Wi Fi Protected Setup WPS e Networked computer PIN mode only 2 Using a Network Connected Machine 150 Wireless network setup Machines with a display screen Connecting in PBC mode 1 Press and hold the Gv WPS button on the control panel for more than 2 seconds The machine starts waiting for up to two minutes until you press the
233. the computer on page 231 see Variety feature on page 7 When you want to cancel a fax job press x Stop Clear before the machine starts transmission 1 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 If you used the scanner glass the machine shows the message asking to place another page 2 Select lt amp fax on the control panel 3 Adjust the resolution and the darkness to suit your fax needs see Adjusting the document settings on page 63 4 Press On Hook Dial on the control panel or lift the handset 5 Enter a fax number using the number keypad on the control panel 6 Press I Start on the control panel when you hear a high pitched fax signal from the remote fax machine 2 Menu Overview and Basic Setup 61 Basic faxing Sending a fax to multiple destinations You can use the multiple send feature which allows you to send a fax to multiple locations Originals are automatically stored in memory and sent to a remote station After transmission the originals are automatically erased from memory 2 You cannot send faxes with this feature if you chosen super fine as an option or if the fax is in color 1 Place a single document face down on the document glass or load the documents face up into the document feeder see Loading originals on page 46 2 Select fax on the control panel
234. the machine may have toner on them If the defects occur on the back of the page the problem will likely correct itself after a few more pages e The fusing assembly may be damaged Contact a service representative Background scatter Background scatter results from bits of toner randomly distributed on the printed page e The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems Or select Thick from the Printing Preferences window see Opening printing preferences on page 50 If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application orin Printing Preferences see Opening printing preferences on page 50 Ensure the correct paper type is selected For example If Thicker Paper is selected but Plain Paper actually used an overcharging can occur causing this copy quality problem Ifyou are using a new toner cartridge redistribute the toner first see Redistributing toner on page 72 Toner particles are around bold characters or pictures The toner might not adhere properly to this type of paper Change the printer option and try again Go to
235. the scanned image onto an USB memory device e Email You can send the scanned image as an email attachment This feature may not be available depending on model or optional goods FTP SMB You can scan an image and upload it to an FTP SMB server see Variety feature on page 7 You can scan the originals with your machine via an USB cable or the network The following methodoloqies can be used for scanning your documents e Scan to PC Scan the originals from the control panel Then the scanned data will be stored in the connected computers My Documents folder see Basic Scanning on page 59 4 Special Features Scan features Setting the scan settings in the computer Scanning from network connected machine This feature may not be available depending on model or optional goods The machine that does not support the network interface it will not be able see Features by models on page 7 to use this feature see Rear view on page 20 1 Open Dell Printer Manager see Using Dell Printer Manager on page mage sure a punter Arive is installed on your computer eine the sche vale CD 248 since the printer driver includes the scan program see Installing the driver locally on page 24 2 Select the appropriate machine from the Printer List 1 Place a single document face down on the document glass or load the 3 Select Scan to PC Settings menu documents face up into the document feeder see Loading originals o
236. ts If however they are not correct you need to change it for the correct time being Enter the correct time and date using arrows or numeric keypad see Keypad letters and numbers on page 204 e Month 01 to 12 e Day 01 to 31 e Year requires four digits e Hour 01 to 12 e Minute 00 to 59 e Clock Mode You can set your machine to display the current time using either a 12 hour or 24 hour format e Toner Save Toner save mode allows your machine to use less toner on each page Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode but it reduces print quality When PC printing you can also turn on or off toner save mode in the printer properties Power Save When you are not using the machine for a while use this feature to save power 2 Menu Overview and Basic Setup j Machine s basic settings k woun When you press the power button start printing or a fax is received the product will wake up from the power saving mode Press rel Menu gt System Setup gt Machine Setup gt Wakeup Event gt Button Press gt On on the control panel When you press any button except power button the machine wake up from the power save mode Altitude Adjust Print quality is affected by atmospheric pressure which atmospheric pressure is determined by the height of the machine above sea level Before you set the altitude value determine the altitude
237. ttings by printing a list 1 Select ct AS fax gt Address Book gt Print on the control panel 2 Press OK The machine begins printing 4 Special Features 208 Printing features 2 e For basic printing features refer to the Basic Guide see Basic printing If you want to change the settings for each print job change it in Printing on page 49 Preferences This feature may not be available depending on model or optional goods see Features by models on page 7 Setting your machine as a default machine Changing the default print settings Click the Windows Start menu Click the Windows Start menu Select Control Panel gt Devices and Printers Select Control Panel gt Devices and Printers Select your machine Right click on your machine Right click your machine and select Set as Default Printer a PWN If Printing preferences has a P you can select other printer drivers connected to the selected printer 1 2 3 4 Select Printing preferences If Printing preferences has a P you can select other printer drivers connected to the selected printer 5 Change the settings on each tab 6 Click OK 4 Special Features Printing features 1 Check the Print to file box in the Print window Using advanced print features Select Printer K XPS printer driver used to print XPS file format See Features by models on page 7 R 4 SS t The XPS printer driver can be installed
238. twork driver installation Linux 144 Macintosh 143 Windows 141 general setup 200 201 installing environment 112 137 IPv6 configuration 146 SetIP program 138 139 140 168 wired network setup 138 148 n up printing Macintosh 219 Index O optional memory setting up the optional memory output support overlay printing create delete print P placing a machine adjusting the altitude postScript driver troubleshooting preparing originals type print general setup mobile OS print media card stock envelope labels output support preprinted paper 241 45 215 215 215 203 284 45 176 170 43 41 42 106 43 setting the paper size 44 40 print menu 176 printer preferences Linux 221 printing changing the default print settings 209 Linux 220 Macintosh 218 multiple pages on one sheet of paper Macintosh 219 printing a document Windows 49 Macintosh 219 210 setting as a default machine 209 211 using direct printing utility 217 printing a document Linux 220 Macintosh 218 printing feature 209 problem operating system problems 280 problems copying problems 276 faxing problems 278 paper feeding problems 262 263 264 268 scanning problems R rear view regulatiory information 277 20 113 reports machine information 177 184 185 186 189 190 193 194 resolution faxing 63 S safety information 12 symbols 12 scan general setup 188 Scan Assitant 22
239. u are using WEP Encryption select the appropriate WEP Key Index 2 Using a Network Connected Machine 159 Wireless network setup 9 When the wireless network setting is completed disconnect the USB L The wireless network security window appears when the access point has cable between the computer and machine Click Next security settings Click Next when the Install Printer Driver wind ear The wireless network security window appears The window may differ 10 E e ANS penne alee ding to it it de WEP or WPA P S eis y e or 11 After the installation is finished a window asking you to print a test page WEP appears If you want to print a test page click Print a test page Select Open System or Shared Key for the authentication and enter the WEP security key Click Next WEP Wired Equivalent Privacy is a security protocol preventing unauthorized access to your wireless network WEP encrypts the data Otherwise just click Next and go to step 16 1 2 If the test page prints out correctly click Yes portion of each packet exchanged on a wireless network using a 64 bit If not click No to reprint it or 128 bit WEP encryption key WPA 1 3 Click Finish Enter the WPA shared key and click Next WPA authorizes and identifies users based on a secret key that changes automatically at regular intervals WPA also uses TKIP Temporal Key Ad hoc via USB cable in Windows Integrity Protocol and AES Advanced Encryption Stand
240. ument onto 4 Poster 2x2 9 Poster 3x3 or 16 Poster 4x4 sheets of paper for the purpose of pasting the sheets together to form one poster size document aL AL Clone Copy TZ A 3x3 AN ni ai 2 e This copy feature is available only when you place originals on the scanner glass e Your original is divided into 9 portions Each portion is scanned and printed one by one in the following order Description Prints multiple original images on a single page The number of images is automatically determined by the original image and the paper size lt sh Vad lt hp 2 e This copy feature is available only when you place originals on the scanner glass e You cannot adjust the copy size using Reduce Enlarge for the Clone Copy feature 3 Useful Setting Menus Copy menu Item Book Copy Description Item The Book Copy feature allows you to copy an entire book If the book is too thick lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm Start copying with the cover open Booklet Off Does not use this feature Description The machine automatically prints on one or both sides of the paper which are then folded to produce a booklet with all of the pages in the correct sequence The machine will reduce and correctly adjust the position of each image to fit on the selecte
241. ved on the selected device Basic tab Contains settings related general scan and device settings Image tab Contains settings related to image altering 5 Useful Management Tools 250 Using Dell Printer Status The Dell Printer Status is a program that monitors and informs you of the a o machine status Icon Mean Description l Normal The machine is in ready mode and experiencing no errors or warnings 2 e The Dell Printer Status window and its contents shown in this user s guide may differ depending on the machine or operating system in use it Warning The machine is in a state where an error might occur in e Check the operating system s that are compatible with your machine the future For example it might be in toner low status see Specifications on page 104 which may lead to toner empty status e Available for Windows OS users only see Software on page 7 l Eroi The machine has at least one error Dell Printer Status overview If an error occurs while operating you can check the error from the Dell Printer Status Dell Printer Status is installed automatically when you install the machine software You can also launch Dell Printer Status manually Go to the Printing Preferences click the Basic tab gt Printer Status button 3 4 These icons appear on the Windows task bar i Ordersuppies User s Guide Toner Level You can view the level of toner remaining in each toner cartridge
242. ver over the machine or place it in an airtight NE cleaning the inside do not operate the machine location such as a closet You could get injured If the machine is not well ventilated this could result in fire J J Keep cleaning supplies away from children O Do not overload wall outlets and extension cords This can diminish performance and could result in electric shock aa nu or fire Do not disassemble repair or rebuild the machine by yourself The machine should be connected to the power level which is O specified on the label It can damage the machine Call a certified technician when the l machine needs repairing If you are unsure and want to check the power level you are using contact the electrical utility company To clean and operate the machine strictly follow the user s guide provided with the machine a AWG American Wire Gauge Otherwise you could damage the machine 1 Introduction a5 Safety information Keep the power cable and the contact surface of the plug clean from dust or water Otherwise this could result in electric shock or fire 9 Supply usage e Do not remove any covers or guards that are fastened with Screws e Fuser units should only be repaired by a certified service technician Repair by non certified technicians could result in fire or electric shock e The machine should only be repaired by a Dell service technician
243. vidual components to install 2 Using a Network Connected Machine 139 Wired network setup 9 10 11 12 13 Enter the password and click OK Select Network Connection on the Printer Connection Type and click Set IP Address button Click the icon third from the left in the SetIP window to open the TCP IP configuration window Enter the machine s new information into the configuration window In a corporate intranet you may need to have this information assigned by a network manager before proceeding Find the machine s MAC address from the Network Configuration Report see Printing a network configuration report on page 138 and enter it without the colons For example 00 15 99 29 51 A8 becomes 0015992951A8 Click Apply and then click OK The machine will automatically print the Network Configuration Report Confirm that all the settings are correct IPv4 configuration using SetIP Linux Before using the SetIP program disable the computer firewall from System Preferences or Administrator 2 The following instructions may vary from your model or operating systems A W N Open opt Dell mfp share utils Double click the SetIPApplet html file Click to open the TCP IP configuration window Enter the machine s new information into the configuration window In a corporate intranet you may need to have this information assigned by a network manager before proceeding Find the machine s
244. view appears in the Preview Pane Unified Driver Configurator Scanners configuration Ss Scanner Properties Click Properties 5 P 9 Drag the pointer to set the image area to be scanned in the Preview 6 Place a single document face down on the document glass or load the rane documents face up into the document feeder see Loading originals on page 46 10 Select the option you want f l Scan and save your scanned image 7 From the Scanner Properties window click Preview 1 1 y g For later use you can save as your scan settings and add it to the Job Type drop down list 4 Special Features 228 Scan features Editing an image with Image Manager The Image Manager application provides you with menu commands and tools to edit your scanned image image Manager ia FA em ales 4 bay bo n Save Undo Aledo ZoomOut Zoomin Scroll Grop Seale Rotaie 4 Special Features 229 Fax features 2 e For basic faxing features refer to the Basic Guide see Basic faxing on page 60 Automatic redialing When the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number The redial time depends on the country s factory default setting When the display shows Retry Redial press gt Start button to redial the number without waiting To cancel the automatic redialing press Cancel or Stop Clear To change the time i
245. where you are see Altitude adjustment on page 203 Select the option you want then press OK Press OK to save the selection Press Stop Clear to return to ready mode Refer to below links to set other settings useful for using the machine See Entering various characters on page 204 See Keypad letters and numbers on page 204 See Setting the paper size and type on page 44 See Setting up the fax address book on page 205 2 Menu Overview and Basic Setup Ea Media and tray This chapter provides information on how to load print media into your machine A e Using print media that does not meet these specifications may cause problems or require repairs Such repairs are not covered by Dell s warranty or service agreements e Make sure not to use the inkjet photo paper with this machine It could cause damage to the machine e Using inflammable print media can cause a fire e Use designated print media see Print media specifications on page 106 The use of inflammable media or foreign materials left in the printer may lead to overheating of the unit and in rare cases may cause a fire Tray overview To change the size you need to adjust the paper guides 1 Paper width guide 2 Tray Illustrations on this user s guide may differ from your machine depending on its options or models Check your machine type see Front view on page 18 If you do not adjust the guide it may cause paper r
246. window will appear If the installation window does not appear click Start gt All programs gt Accessories gt Run X Setup exe replacing X with the letter which represents your CD DVD drive and click OK 2 Using a Network Connected Machine 155 Wireless network setup 5 Choose Wireless 7 Set your printer name and click Next Select a Connection Method Install Printer Driver Your Printer will be connected to Demo SSID wireless network Connect to different wireless network F All required drivers and software will be installed for you Wireless Ethernet Name your printer so that you can easily identify it in future Dell B1165nfw Mono MFP 6 The software searches for printers amp Setup installing printer software Searching for Printers Installing Software Installation files Copying 2 Using a Network Connected Machine 156 Wireless network setup 9 After the installation is finished a window asking you to print a test page Access point via USB cable in Windows appears If you want to print a test page click Print a test page Otherwise just click Next and go to step 10 e Items to prepare Access point 1 0 Click Finish Network connected computer Software CD that was provided with your machine The machine installed with a wireless network interface eauyte Pall eee USB cable Your Printer is now ready to print Print Test Page Check whether the U
247. ws Static click Change TCP IP to change the assignment method to Receive IP address automatically DHCP For the Static method If the IP address assignment method is Static check if Static is shown in the Confirm Wireless Network Setting window If it shows DHCP click Change TCP IP to enter the IP address and other network configuration values for the machine For example If the computer s network information is shown as follows P address 169 254 133 42 Subnet Mask 255 255 0 0 Then the machine s network information should be as shown below IP address 169 254 133 43 Subnet Mask 255 255 0 0 Use the computer s subnet mask Gateway 169 254 133 1 13 When the window that tells you that the network cable connection is confirmed appears disconnect the network cable and click Next If the network cable is connected it may have trouble finding the machine when configuring the wireless network 14 The wireless network connects according to the network configuration 15 Wireless network set up is completed After installation is finished click Quit After completing the wireless network connection you need to install a machine driver to print from an application see Installation for Mac on page 131 Using a network cable Machines that do not support the network port will not be able to use this feature see Rear view on page 20 Your machine is a network compatible machine To enable your
248. x is not checked and an overlay has been selected the overlay automatically prints with your document e Click OK or Print until you exit the Print window a Inthe Printing Preferences window click the Advanced tab b Select Edit in the Text drop down list Overlay c Select the overlay you want to delete from the Overlay List box Deleting a page d Click Delete overlay e When a confirming message window appears click Yes f Click OK or Print until you exit the Print window You can delete page overlays that you no longer use 4 Special Features Printing features Item Description e This feature is available only if you have installed the optional memory or mass storage device HDD see Variety feature on page 7 e Some menus may not appear on the display depending on options or models If so it is not applicable to your machine e Print Mode The default Print Mode is Normal which is for printing without saving the printing file in the memory Normal This mode prints without storing your document in the optional memory Proof This mode is useful when you print more than one copy You can print one copy first to check then print the rest of the copies later Print Mode Confidential This mode is used for printing confidential documents You need to enter a password to print Store Select this setting to save a document in the mass storage device HDD without printing Store and Print This mode is used when printing
249. y password If it has a password refer to the access point or wireless router administrator Other problems If problems occur while using the machine on a network check the following e Check the machine s IP address Reinstall the machine driver and change the settings to connect to the machine on the network Due to the For information on the access point or wireless router refer to its own characteristics of DHCP the allocated IP address could change if the user s guide machine is not used for a long time or if the access point has been reset Register the product s MAC address when you confogure the DHCP server e Your computer access point or wireless router or machine may not be on the access point or wireless router Then you can always use the IP turned on address that is set with the MAC address You can identify the Mac address of your machine by printing a network configuration report see Printing a e Check the wireless reception around the machine If the router is far from l i network configuration report on page 138 the machine or there is an obstacle you might have difficulty receiving the signal e Check the wireless environment You might not be able to connect to the network in the infrastructure environment where you need to type in a e Cycle the power for the access point or wireless router machine and ont user s information before connecting to the access point or wireless router computer S
250. ying a fax transmission on page 232 2 You cannot send a color fax using this feature Contrast easier to read when the original contains too faint or too dark contents Adjusts the brightness level to scan an original that is Darkness easier to read when the original contains faint Priority Send markings and dark images see Darkness on page 64 Scans the original into memory and immediately transmits it when the current operation is finished Priority transmission will interrupt a sending to multiple destinations between stations example when the transmission to station A ends before transmission to station B begins or between redial attempts see Sending a priority fax on page 233 3 Useful Setting Menus Item Forward Description Forwards the received or sent fax to other destination by a fax or PC If you are out of office but have to receive the fax this feature may be useful e See Forwarding a sent fax to another destination on page 234 e See Forwarding a received fax on page 234 Secure Receive Stores the received fax in memory without printing out To print received documents you need to enter the password You can prevent your received faxes from being accessed by unauthorized people see Receiving in secure receiving mode on page 238 Adds additional documents to a reserved delay fax job Add Page see Adding documents to a reserved fax on page 233 Canca
251. you want to connect to from your mobile device select the printer and the printer s LED will blink Press the WPS button on the printer and it will be connected to your mobile device If your mobile device does not support WPS you need to enter the Network Password of a printer instead of pushing the WPS button 2 Using a Network Connected Machine 169 Wireless network setup What is Dell MobilePrint Dell MobilePrint is a free application that enables users to print photos documents and web pages directly from your smartphone or tablet Dell MobilePrint is not only compatible with your Android Windows and iOS smart phones but also with your iPod Touch and tablet PC It connects your mobile device to a network connected Dell printer or to a wireless printer through a Wi Fi access point Installing a new driver or configuring network settings isn t necessary just simply install the Dell MobilePrint application and it will automatically detect compatible Dell printers Besides printing photos web pages and PDFs scanning is also supported If you have Dell multfunction printer scan any document into a JPG PDF or PNG format for quick and easy viewing on your mobile device Downloading Dell MobilePrint To download Dell MobilePrint go to the application store Dell Apps Android Market Play Store Marketplace on your mobile device and just search for Dell MobilePrint You can also visit iTunes for Apple devices o
252. ze and type for the tray just opened appears Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page 29 To change the menu options Press Menu gt System Setup gt Sound Volume on the control panel e Or press Setup gt Machine Setup gt Initial Setup gt Sound Volume Item Key Sound Description Turns the key sound on or off With this option set to on a tone sounds each time a key is pressed Alarm Sound Turns the alarm sound on or off With this option set to On an alarm tone sounds when an error occurs or fax communication ends 3 Useful Setting Menus 192 System setup Item Speaker Description Turns on or off the sounds from the telephone line through the speaker such as a dial tone or a fax tone With this option set to Comm which means the speaker is on until the remote machine answers 2 You can adjust the volume level using On Hook Dial You can adjust the speaker volume only when the telephone line is connected a Press fax on the control panel b Press On Hook Dial A dial tone sounds from the speaker c Press the arrows until you hear the volume you want d Press On Hook Dial to save the change and return to ready mode Some menus may not appear in the display depending on options or models If so it is not applicable to your machine see Menu overview on page

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