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Sagem LF8045

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1. Device Telephone handset Office Fax LF8045 Spiral cable for telephone handset Office Fax LF8045 Document support Paper tray Document outlet tray Mains cable with plug country specific Telephone cable with plug country specific Starter cartridge User manual with installation guide not depicted Tw SS Notice gt Missing Package Contents LW i onecrine parts is missing or damaged please contact JOu Perr UA ALDAE er service Initial Operation Packing Contents 23 Attaching the Document Support Insert the document support into the two openings in the cover The document support should snap securely into place a b 4 a v 4 NY gt ow s O l Loading Paper Before you can receive documents or make copies you must load paper into the device Please use only appropriate paper in standard format A4 210x297 millimetre preferably80 g m Follow the specifications in the technical data Notice en Loading Paper Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 1 Remove the cover from the paper tray CAUTION Initial Operation Q Please remove the protective cardboard from the paper tray before loading pa per and replacing the paper tray into the device 2 Putin only as much pa
2. Faxes sent are of poor quality No fax reception You hear a whistling tone or silence in the handset 74 Service Power Cycling Check the installation of the device Check that the device is connected to the mains voltage Connect the telephone cable to the socket marked LINE Insert the telephone plug into your PTT line socket If possible test your device in another tele phone line before you contact technical cus tomer services Follow the instructions on the display Try to send the fax manually Press LX and dial the number If the recipi ent is using an answering machine wait until you hear a whistling tone Press It is possible that the recipient s device is not ready to receive Call the number and check whether the number is a fax number and whether the connected fax device is ready to receive whistling tone or silence You can eaves drop while the connection is establish page 40 Modify the resolution Test the device by making a copy of the doc ument If the device is in order the device of the recipient might be defective Test the scanner by printing the functions list press i L1_ and OK If the function list is printed perfectly it is possible the scanner is dirty or defective Clean the scanner Check whether the manual fax reception mode is set The device will not receive faxes on its own page 60 The call is a fax Press on the device Press L L5 J on the ad
3. Glossary Additional Devices 77 Chain Dialling see Combining Numbers Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For ex ample if you have saved the telephone number prefix of an inexpensive telephone service provider see Call by Call as a telephone book entry select this entry and manually enter the desired telephone number or select another number from the telephone book the redial list or the caller list CLIP Calling Line Identification Presentation see Calling Line Identification CLIR Calling Line Identification Restriction see Calling Line Identification CNG Calling Signal see Fax Signal Dialling Pause Long distance numbers or telephone numbers with sub addresses extensions sometimes re quire the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection The second part of the number is dialled only after a short pause Direct Dial Number Number used to directly dial a specific extension of a private branch exchange DTMF Dual Tone Multi Frequency see Tone Dialling Dual Tone Multi Frequency DTMF see Tone Dialling Easylink The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your device s
4. Office Fax LF8040 8045 User Manual Xerox 2009 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the US and or other countries and is used under li cense Sagem Communications is an authorized Xerox licensee Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory judicial law or hereinafter granted including without limitation material generated from the software programs displayed on the screen such as icons screen displays or looks Other company trademarks are also acknowledged Changes are periodically made to this document Changes technical inaccuracies and typo graphic errors will be corrected in subsequent editions Introduction Dear Customer With the purchase of this device you have chosen a quality Xerox product brand Their device fulfils the most varied requirements for private use or in your office and business everyday For printing purposes your device utilises the most up to date laser technology A starter car tridge is provided with the device For this starter cartridge you do not require any Plug n Print card You can store up to 200 entries in the telephone book of your device Your device can store 10 different groups with up to 199 entries With the broadcasting key Broadcasting you can add further numbers during the dialing proces
5. Carefully remove the toner cartridge from the device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface 3 Carefully pull out the paper lt nal EEO Oxy So gt Z oe z EL Coe RR a RF 7 f Lae i e Service Fixing a Paper Jam 71 DANGER Escaping Toner Dust A In case of a paper jam do not forcefully remove the paper but rather pull it gently out of the device and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set 4 Reinsert the toner cartridge and close the cover Make sure that the cover snaps securely into position on both sides Notice e Query when Toner Level is Low l _ If the toner level of the cartridge is low then every time you open and close the cover the following question will appears on the display BLACK HELI If you have not installed a new cartridge press Whenever you have installed a new toner cartridge press OK and update the toner level memory also see chapter Changing the Toner Cartridge page 67 Fixing a Document Jam If a document jam should occur in the front area 1 Lift the panel upwards until it snaps into position 2 Carefully pull the paper or document fo
6. Lone gt lt oy O NAE EN B W Eg Connecting the Telephone Handset Office Fax LF8045 Plug one end of the spiral cable into the socket on the telephone handset Insert the other end into the socket designated with the e symbol 26 Initial Operation Extending the Printout and Fax Outlet Tray Inserting Starter Cartridge Before you can receive documents make copies or print a toner cartridge must be inserted into the device For this reason a starter cartridge is supplied with the device The toner level memory for this starter cartridge was set at the factory The starter cartridge need not be up dated with a Plug n Print card For each additional toner cartridge that you insert into your device you must update the toner level memory with the Plug n Print card provided 1 Open the cover by taking hold of both document guides and tipping the cover back ward DANGER Escaping Toner Dust A Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact your skin and eyes Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set Take the new toner cartridge from the package Remove the black protective foil and other packaging material but do not yet remove the protective strip from the cartridge 4 Shake the new toner cartridge back and forth several times
7. Using 4 y select SIMPLE or MULTIPLE With the setting SIMPLE the document can be polled only once If you select MUL TIFLE the document can be freely polled any number of times 4 Confirm with OK 44 Fax Polling Faxes 5 Using 4 y select the desired contrast 6 Confirm with OK After a short warm up phase the device will store the document in the fax memory Notice gt Deleting a Job L To cancel a scheduled fax transmission simply delete the document from the jobs list also see chapter Jobs page 45 Jobs Notice e Printing the Job List You can also obtain a print out of the jobs list by pressing i L6 and OK All messages that have just been sent that have been prepared for polling or that are to be sent at a later time are present on in the jobs list Jobs appear in the display one at a time After the job number and job status indicator you will find the fax number to which a fax is to be sent or from which it is to be polled Documents on the jobs list can fall into the following categories with regard to their status T Time Deferred Sending OL Polling send F OL Time delayed Fax Polling TR Sf15 SMS transmission function is not supported in all countries and networks Job in progress Notice Navigating in the Menu Y l Press to close the menu and return to the starting mode Immediate Job Execution 1 Press OK 5 JL1 and OK 2 Using 4 y select the job that yo
8. Book qg You can also call the telephone book entries by pressing A z A and select using 4 y SEARCH The function Search works even while you are conversing on the telephone If you are loading entries from the telephone book it is possible to edit the numbers after you have loaded them For example you can add or delete prefixed numbers or direct dial numbers Redial List Press G Ed Use 4 y to select an entry from the list of the dialled numbers Calling List Press HJ and G Hi Use the 4 y to select an entry from the list of callers Notice AN Calling Line Identification CLIP L For this function to work the Caller Line Identification CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller suppresses his number Telephone Functions Placing a Call on the Device 31 Getting Outside Line Private branch exchanges PABX are typical in many offices and some households You must dial an outside line access code in order to get a connection to the public telephone network PSTN from a PABX Enter the outside line access code with which you reach the public telephone network before you en ter the desired number or select a stored entry The outside line access code is usually L0 Notice Incorrect Outside Line Access Code ey In rare cases the outside line access code may be a different number or a two digit number For older
9. Off vxccenteae wianneerssaeewes 59 Additional Fax Reception OU OLOMS sAunewcmmanvccimatcmacm mitamsanemheee 59 SEEING ANE RING TOMES sunset ee eae N eia eiii ae 60 Setting ne Fax Reception ModE soas marini aa a 60 Printing Lists and Help Pages nncenectetn sustenance neous a 62 Telephone Lines and Additional Devices 63 Configuring Telephone Lines and Services sssssssssssssssssssissssssssssnssssssrssrersssssssss 63 Connecting Additional DEVICE S hessian e encase 64 Using Additional Telephones Easylink 4 22 2feccccteciele cies veslacsiaderen tba atarele 65 AE E TE EAE A OAA A E noowend 67 CGI GING the TOnerCarnidge soccer Sat en hee ae eee 67 Restartthe Recharging Process eRe cette test ct trl eras iain tte cae Me taeaal ao 70 Displaying he Toner LCV el sits coae rece ie cases tae osha tetas 70 Table of Contents 7 FNO Ger GDer JOR ass arses a E T T E NT E T Nam aaianta es 71 PGA DOCUMENT JONTA airesin aee es eea nent AAA TAA Ai 72 Ceann a A a A E A 73 POWE C YCNO oarn RR 73 MEMS SOS SOI ea EAE 77 12 9 91 21 cl esn AA 85 LE ei a aiKe 0 AE le clo iemreercrerecoretertevry emeertrrte AT 85 00 00 gal cue are nee rere em Cre erry rane ene ane enna eee reopen eee rere e eee ee ee 8 Declaration of Conformity DOC sessed 89 Customer IMEOrMOLON konaa A EA 92 Extended Waranty sinansa eet iE E SeerRi rr tr arn rane nnn pee mere 92 8 Table of Contents Safety Notes Introduction Read these safety notes ca
10. Press L JL on the additional tel ephone Telephone Lines and Additional Devices Using Additional Telephones Easylink 65 66 Telephone Lines and Additional Devices Using Additional Telephones Easylink Service Changing the Toner Cartridge CAUTION Use Original Consumable Materials Use only original consumable materials These are available from a specialised re tailer or through our order service see back side of this user manual Other consum able materials can cause damage to the device CAUTION Observe Packaging Instructions Follow the instructions on the packaging of the consumable materials Before you can receive documents make copies or print a toner cartridge must be inserted into the device For this reason a starter cartridge is supplied with the device The toner level memory for this starter cartridge was set at the factory The starter cartridge need not be up dated with a Plug n Print card For each additional toner cartridge that you insert into your device you must update the toner level memory with the Plug n Print card provided 1 Open the cover by taking hold of both document guides and tipping the cover back ward Service Changing the Toner Cartridge 67 2 Remove the old toner cartridge by gripping it at the recess in the middle and pulling it upward DANGER Escaping Toner Dust Carefully remove the toner cartridge from the device so that no toner du
11. ampere and voltage of this machine See data plate on the rear panel for the rated ampere and volt age of this equipment e Only use the power cord supplied with the equipment e Do not place this equipment where people might step on or trip over the power cord e Do not place objects on the power cord e Do not override or disable electrical or mechanical interlocks e Do not obstruct the ventilation openings e Never push objects of any kind into slots or openings on the equipment Disconnect Device The power cable is the disconnect device for this equipment It is at tached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Emergency Power Off e If any of the following conditions occur disconnect the power cord from the electrical outlet immediately Call an authorized local service representative to correct the problem e The equipment emits unusual noises or odors e The power cord is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid has spilled into the equipment e The equipment is exposed to water e Any part of the equipment is damaged 10 Safety Notes Warning Electrical Safety Information Laser Safety Caution Use of controls adjustments or performance of procedures other than those speci fied herein may result in hazardous light exposure With specif
12. are digital devices that function exclusively on ISDN systems They have a maximum transfer speed of 64 000 bps Fax Polling With active fax polling one can retrieve a document from another fax machine For fax poll ing from a larger company offering several polling services you can also enter sub addresses direct dial numbers In order to do this you must insert a dialling pause between the fax number and the sub address see Dialling Pause Fax Signal CNG Tone Calling Signal The tone that a fax machine sends out to announce a fax transmission When the CNG tone occurs the fax switch of the device recognises an incoming fax call and starts the fax recep tion Fax Switch The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine According to the selected mode fax transmissions will be received either automat ically or manually Glossary ECM 79 Handshake The handshake is the initial and final phase of a fax transmission After establishing of the connection fax machines check the group affiliation and features such as size compression or grey tones After the fax transmission has been completed and before the connection is terminated the receiving device confirms receipt of the transmission see Fax Groups Hard Modem The hard modem is a fixed built in modem In contrast to the soft modem its features and functions are fixed and thus cannot be changed see Soft
13. conformity with the following applicable Directives of the European Union as of the dates indicated 9 March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity 12 December 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment 15 December 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to low voltage equipment A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your authorized local Sagem dealer Safety Notes Radio Frequency Emissions 13 For Fax Function Europe Certification to 1999 5 EC Radio Equipment amp Telecommunications Terminal Equipment Di rective This Sagem product has been self certified by Sagem for pan European single terminal con nection to the analogue public switched telephone network PSTN in accordance with Direc tive 1999 5 EC The product has been designed to work with the national PSTNs and com patible PBXs of the following countries Austria Belgium Denmark Finland France Germany Greece Iceland Ireland Italy Luxembourg Netherlands Norway Portugal Spain Sweden Switzerland United Kingdom In the event of problems you should contact your local Sagem representative in the first in stance This product
14. convenience free of charge for labour and replacement parts any defects in the equipment during the guarantee period of 12 twelve months 36 thirtysix months with registration 3 three months for accessories from the date of original invoice of the Equipment where those defects are a result of faulty workmanship Unless the customer has concluded with Sagem Communications a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the cus tomer s premises the repairs will not be carried out on the equipment at the customer premises The customer must however return the defective equipment at his her own ex pense to the address given by the dealer or Sagem Communications Helpdesk In case a product needs to be sent in for a repair it always has to be accompanied by a proof of purchase which is not altered written on or in any way be made illegible showing that the product is still under warrantee In case no proof of purchase is enclosed the Sagem Com munications repair center will use the production date as a reference of establishing the war rantee status of the product Apart from all legal obligatory rules Sagem Communications do not give any Guarantee ei ther implicit or explicit which is not set force in the present section and could not be hold re sponsible for any direct or indirect material or immaterial damage in or out of the frame of the present guaran
15. fax switch of your device can control and regulate only devices connected in series Broadcasting see Sending to Multiple Recipients Call by Call Selection of the telephone service provider for each telephone call It is possible to place tel ephone calls through different private service providers By placing prefixes in front of the ac tual telephone number one can choose a different service provider for each telephone call without entering into a firm contract relationship Caller List The numbers of the last callers are stored in the caller list This function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the trans mission of his or her telephone number see Calling Line Identification Calling Line Identification CLIP There are two types of Calling Line Identification Presentation CLIP If someone calls you your device will show the caller s telephone number on the display If another caller places a call to you while you are having a telephone conversation you will hear a tone Your tele phone company must offer both services and must enable them for your PTT line The trans mission of your telephone number can be turned on and off temporarily or it can be turned off permanently Calling Line Identification Restriction CLIR CCITT Comite Consultatif International T l phonique et T l graphique predecessor of ITU CE Conformit Europ enne
16. has been tested to and is compliant with TBR 21 a technical specifica tion for terminal equipment for use on analogue switched telephone networks in the Europe an Economic Area The product may be configured to be compatible with other country net works Note This product can use either loop disconnect pulse or DTMF tone signaling It is rec ommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to external control apparatus not authorized by Sagem will invalidate its certification Illegal Copies The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be complete it only of fers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax trans missions particularly in connection with the validity of signatures meeting delivery dead lines or disadvantages resulting from the loss of quality in the transmission etc Take care
17. in order to distribute the ton er evenly thereby improving the print quality 5 Only after completely pull off the protection strip located on the left side of the car tridge DANGER Escaping Toner Dust Once you have removed the protection strip do not shake the toner cartridge any more Otherwise it is possible that toner dust will be released into the air Initial Operation Inserting Starter Cartridge 27 6 Place the toner cartridge into your device The cartridge should snap securely into posi tion 7 Close the cover Make sure that the cover snaps securely into position on both sides Connecting the Telephone Cable Notice en Analogue Fax Machine l Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and therefore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Connect the telephone cable to the device by inserting it in the socket designated with LINE RJ 11 Connector Insert the telephone plug into your PTT line socket Notice en Connection to Private Automatic Branch Exchange l If you connect your device as extension to a telephone system you must set it for working as an extension also see Chapter Telephone connections and additional devices page 63 28 Initial Operation Connecting the Telephone Cable Connecting the Mains Cable
18. is low then every time you open and close the cov er the following question will appears on the display BLACK MEL If you have not installed a new cartridge press If you have installed a new cartridge press OK and follow the description set forth above Displaying the Toner Level Notice Updating the Toner Level Memory Whenever you insert a new toner cartridge you must update the toner level memory of your device with the Plug n Print card that is included with the new cartridge Your device registers the extent of toner usage for every print out and calculates the toner level of the cartridge based on this The indicated toner level is only meaning ful if you update each new toner cartridge with the Plug n Print card that is provided with the cartridge Press OK 6 JL2 and OK Using 4 y select CART CAFACITY Confirm with OK The toner level of the toner cartridge is indicated by a percentile value between 100 percent full and O percent empty 70 Service Restart the Recharging Process Fixing a Paper Jam Your device is equipped with sensors that quickly recognise a paper or document jam If trou ble of this sort arises the feeding of the printer paper or document is stopped immediately 1 Open the cover by taking hold of both document guides and tipping the cover backward 2 Itis possible that you will have to remove the toner cartridge in order to reach the paper DANGER Escaping Toner Dust
19. machine receives a call your device will check to determine whether or not the incoming call is a fax transmission If the device recognises a fax signal it will automatically receive the fax transmission If you do not have an answering machine connected or if a connected answering machine does not accept the call the device will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent Notice e Fax at Additional Telephone Q If you pick up at an additional device and hear that you are receiving a fax whis tling tone or silence you can start the fax reception by pressing L JL5 J on the ad ditional telephone or pressing on the device To use this function additional tel ephones must be set to the tone dialling mode DTMF MFV tones for this purpose see the operating manual of your additional telephone Automatic Mode Office Fax LF8045 If the Automatic Mode is active the device will check to determine whether the incoming call is a fax transmission or a telephone call The device will automatically receive fax transmis sions While the device is checking the call it continues to ring You can accept telephone calls at any time After a predetermined number of rings the device will take over the call and au tomatically receive a possible silent fax transmission Settings Setting the Fax Reception Mode 61 Printing Lists and Help Pages Pri
20. send ceases encase eds 10 Emergency POWSHOM ext tie aiiatl hte alae Nl dn old Hk td 10 E EE ae te EA PON I EEE R I O Penn E E E 11 Operational Safety Information ssesssseses1111102000sssosssoottotteteaasssanssnsonsooeoorereeneeaasnsssnns 11 MOIE 6 l iann E AE A E AT 12 Ozone SOT CRY InN Ornato Teese a a e ea 12 Bolg Bi anrele 2a el Key di ol koweeeremerenern conor cer vere eeenenerrstrer a aeRO ver ter caee vn 12 Radio Frequency EMISSIONS casecrannina or ite ter Ner tram cer a mene meee 13 PRECIO yO LINGO euena n edeeehe tel te eet taste ee eaten 13 OE RO E FUNGUO annene a lites 14 ih Veraat Go oaeeresuntr smeares ners enema E an Preterm ramet nrint ery Sree ten one 14 Z SON GIG teresa hence eit es 15 Overview of the Meny FUNCHONS cnn cine enone cli en tenia ee aes 15 PONERO HED GLC CS eaan E T AUL orl as 17 DEVICE OVI VIGW va A N 18 Panel witi DIE 6 0 ky oia a a ieee mTOR Rt eC 20 3 Initial OP Cli vs hvo 2ieccessssissetntatisscsneeaceaci as 23 PACKING CONTENTS ie ek ca eth oe ee ce ca aes 23 ALLOCHING the Document SUD DORE wc lea tects eevee nota nee cats 24 Eero tolliavah FADE siii a mt ee arom E eT ee 24 Extending the Printout and Fax Outlet Tray ace ccanccuet mewn moon 26 Attaching the Document Outlet Tray saiele mcr EEE RRN 26 Connecting the Telephone Handset sssssssssssossssssssssssssssssssssssssssssssssresessessessssesresee 26 Table of Contents 5 Inserting taner Go lad da 3 segai pier tornenr
21. switches into the energy saving mode by default It is not necessary for you to set the device to this mode Whenever you receive a fax or if you would like to print or make a copy your device will automatically switch back from its energy saving mode to its operat ing mode Selecting the Country CAUTION Setting the Country Correctly Q You must set the country in which you are operating the device Otherwise your de vice is not adapted to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer 1 Press OK L1JL1 and OK Use 4 y to select the country in which you are operating the device 3 Confirm with OK Selecting the Language 1 Press OK L1JL2 and OK 2 Use 4 y to select the desired display language 3 Confirm with OK Settings Energy Saving Mode 55 Entering the Date and Time 1 Press OK 1 3 and OK 2 Enter the date two digits for each field for example L3 JL1 L0JL5 L2JL5J for May 31th 2025 Enter the time e g L1JL4 L0JLO for 2 pm Confirm with OK Entering Your Telephone Number and Name Your name and number are added together with date time and page number at the top edge of each fax transmission header Notice ye Enter Letters 4 Enter capital letters by pressing and holding key You can enter space using To insert special characters and
22. telephone systems the outside line access code can be R Flash Press R to enter this outside line access code If the connection to the public tel ephone network is not possible contact your telephone system supplier Notice Connection to Private Automatic Branch Exchange L L If you operate your device permanently at an extension store the outside line ac cess code with the 15 function see page 63 Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling proc ess Starts If you have saved for example the telephone number prefix of an inexpensive tel ephone service provider call by call as a telephone book entry select this entry and manu ally enter the subsequent telephone number or select another saved entry Insert Dialling Pause It may be necessary to insert a dial pause in telephone number for example for a direct in ward dialling number a sub address or in a long distance number Press J and RE The sec ond part of the number is dialled only after a short pause Dialling with the Handset Replaced Press to dial without lifting up the handset You will hear the dial tone from the loud speaker the dialling process will commence immediately 32 Telephone Functions Getting Outside Line Telephone Book Notice Printing the Telephone Book ED Press i L4 and OK to print a list of all saved entries and groups in the telephone book Call the te
23. to maintain the statutory regulations of your country regarding telecommunica tions secrecy and data privacy 14 Safety Notes For Fax Function Overview Overview of the Menu Functions The following functions are available on your device There are two ways in which you can call functions Navigating in the Menu Press OK or one of the two arrow keys 4 y to open the function menu Page through 4 y menu entries Use OK to select a menu function Press C to return to the previous menu level Press to close the menu and return to the starting mode Calling Functions Directly You can call a menu function directly using the function number Press OK and enter the appropriate function number using the numeric keypad Confirm with OK You will find the function number in the following list 1 Installation COET Selecting the conti rosenie ttl late eh cn ast od te ta ta ate ane page 55 1 JL2_ Selecting the laMQuage cccccssscssssssssssssssssssssssssssssssssssssssssssssessssssssussssssssssssusesssssssssssssseses page 55 LOLS Entering the date and time csssssssssssssssssssssssssssssssssssssssssssssesssssssssssssessssssssssssssesssses page 56 CIILA Entering your telephone number ANd NAMECiuQ cssssssssssssssssssssssssssscsssssssseesssesssssssseeeeee page 56 CILS Configuring telephone lines ANd SCrViICES eessccsssssssssessssssssssssssesescssssssssssssssssssssssssseseeee page 63 ASD B A COWS SE tt GS cea ere ee Na a EN aah ence en ae pag
24. with OK Additional Fax Reception Options Sorted Print Outs If your device receives fax transmissions with multiple pages it will sort the pages as it prints them The pages that were received last will be dispensed first You have the option of turning this function off 1 Press OK L2JL8 and OK 2 Using 4 y select SORTED PREIHT 3 Confirm with OK 4 Use 4 y to select whether you would like to turn the function on or off 5 Confirm with OK Settings Switches Time Stamp On Off 59 Printing Multiple Copies You can apply settings to your device whereby multiple copies of fax transmissions are print ed out upon reception 1 Press OK 2 JL8 and OK 2 Using 4 y select HER OF COPIES 3 Confirm with OK 4 Enter a value from 1 to 9 JL9 J 5 Confirm with OK Setting the Ring Tones Adjusting Volume Level 1 Press OK L1JL8 and OK 2 Select the desired volume level using 4 y To turn off the ring tone entirely select OFF 3 Confirm with OK Silent Fax Reception To turn off the ring tone entirely select OFF Your device will automatically receive incoming faxes without ringing If your device is set to the manual reception mode you can neither hear nor receive incoming fax calls also see chapter Setting the Fax Reception Mode page 60 Setting the Number of Rings Set the number of rings for the fax reception mode with function 17 1 Press OK L1JL7 and OK 2 Choose from the list o
25. you would like to read Unread SMS messages are marked with a star 5 Confirm with OK SMS Receiving SMS Messages 51 Printing SMS Messages 1 Press M Using 4 y select FEINT SMS Confirm with OK Notice 2 Access Function L You can also call the function by pressing OK BJH and OK 4 Using 4 y select the SMS message you would like to print SELECTEG wsing 4 y select the message that you would like to print HELHPrints all unread SMS messages ALL Prints all received SMS messages 5 Confirm with OK Deleting SMS Messages Your device can store up to 30 SMS messages If the message memory is full the device can not receive any more messages Delete SMS messages to free up memory 1 Press OK and OK 2 Using 4 y to select the SMS message you would like to delete SELECTED Using 4 y select the SMS that you would like to delete ALREADY READ Deletes all read SMS messages FALL AIl SMS messages will be deleted 3 Confirm with OK Modifying the Settings Notice ye Navigating in the Menu Eb You can move the cursor using 4 y Press C to return to the previous menu level Press to close the menu and return to the starting mode 52 SMS Printing SMS Messages Changing Transmitting and Receiving Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another telephone service provider you must change these numbers You can also receive SMS m
26. 4 y select SEHD SMHS Confirm with OK Notice Access Function L You can also call the function by pressing OK 3 1 and OK Enter the text as described under Sending SMS Press lt Enter the desired number using the numeric keypad or select a saved entry Press 4 Enter the next telephone numbers Between the individual recipients press 4 You can enter up to 10 recipients Press bX The message is sent 50 SMS Sending SMS Direct Inward Dialling or Selecting Sub address 1 Press Using 4 y select SEHD SMS Confirm with OK Notice Access Function 4 You can also call the function by pressing OK L3 J1 and OK Enter the text as described under Sending SMS Press lt Enter the desired number using the numeric keypad or select a saved entry Enter the direct inward dialling number or sub address te aE Press K The message is sent Receiving SMS Messages When you have received an SMS the green light will shine on your device and the lt symbol will appear on the display Received SMS messages are printed out automatically If you have turned the automatic printing function off the SMS messages will be stored Your device can store up to 30 SMS messages Reading SMS Messages 1 Press M Using 4 y select READ SHS Confirm with OK Notice Access Function Z You can also call the function by pressing OK L3 JL2 and OK 4 Using 4 y select the SMS that
27. CAUTION Q Mains Voltage at the Site of Installation Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Insert the mains cable into the connection located on the rear side of the device Plug the power cable into the electrical outlet A Initial Installation After you connect your device to the mains voltage the initial installation commences Selecting the Country CAUTION Setting the Country Correctly O You must set the country in which you are operating the device Otherwise your de vice is not adapted to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer 1 Press OK Use y to select the country in which you are operating the device Confirm twice with OK Initial Operation Connecting the Mains Cable 29 Entering Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Enter your number Notice gt Enter Special Characters and Symbols as To insert special characters and symbols press Select with 4 y Confirm with OK You can move the cursor using 4 y Use C to delete individual characters 2 Confirm with OK Entering Name 1 Enter the name using the keys A Z N
28. EE EE SEAE A AAE E E EN 60950 1 See AEE E AEE AAA EN 55022 Class B n E AAE AE I A AORA NTR T EN 61000 3 2 AE AAIE AE EN 61000 3 3 OE A T A EN 55024 P A ERTS T Standard 3 85 lines mm PA EEEE EI IEA eee Fine 7 7 lines mm e N SFine 15 4 lines mm EN EEE OE AEE 6 seconds A4 page Appendix Technical Data 85 Printer TY enn Serge See OT oe REN ea en CeO RICE enn ee Peer DIG ET OCR Tore Rr Class 1 Laser Printer Warm Up TIME isernia Sic Stele eee acta dees tt sees cscs beads ies aait a approx 15 seconds page a D EAI AAEE NEEN EES re Mee ea tet eres E E ETA AIE A Ten ee eee 200 mm RESOLTO sce che ssens Seca he E acre aa A GaN Oe eRe Le seater 600 dpi STIE 6 PERERA ETE EIE ONTE E AE net rE Peete RE AER een en Sears up to 16 pages minute Memory Telephone BOOK ic fchncicncic datasets Mai aint tani AEA up to 200 entries POX MESSAGES dicstevscecttscsietcrainsniatelenisnstetennsiclamindedeainiouea uted up to 400 pages standard test letter SMS Messages mansio A n A A A up to 30 SMS messages Paper CADAU A eana a E E A at rT ee 250 sheets SIZ guapa EER a A ae eres A4 210 x 297 mm TRICKA CSS a a tt tere Beer ea nnvTE eu ETCe eT aor Tere Sear 0 08 0 12 mm WV GIGI estes eis iad E A S 60 90 g m CAPACITY aria see hate se ta thse eased eae aah ead Nala Rid alee sea Mseeadicds 20 sheets WV TCD seed eE LA eed her E A S 218mm Lengt ieaie tsa costae case echt snk a ae acta eect ace acta atte eaten E ES 600 mm Fax ALY 0 caren amr an een re e
29. Exchange PABX PBX Private Automatic Branch Exchange Parallel Connection see Additional Devices Plug n Print Card Smart card used to set the toner level memory to full after installing new toner cartridges Polling see Fax Polling Private Branch Exchange Private branch exchanges are common in larger companies Even private ISDN systems can be branch exchanges To establish a connection to the public telephone network from a pri vate branch exchange one must dial a number or press a key before the actual telephone number in most cases this is zero see Outside Line Access Code PSTN Public Switched Telephone Network Pulse Dialling A dialling process that is used in older telephone networks You hear a clicking for each number dialled see Tone Dialling Glossary Modem 81 RAM Random Access Memory Resolution Number of dots per inch dpi For sending and receiving faxes the resolution options availa ble are Normal Fine SFine and Photo For copying the available resolutions are Fast Quality and Photo The higher the resolution the longer it takes to complete the transmission RJ 11 Registered Jack 11 also called Western plug standardised telephone plug Scanning The reading of a document into the fax memory or into the computer in order to send it copy it or edit it Sender Identification Header The telephone number and name of the sender as well as the date and time of
30. J and OK Using 4 y select ACT IYAT TOM Confirm with OK Enter the four digit PIN code Confirm with OK Use 4 y to select whether you would like to turn the function on or off Confirm with OK a St ee a Oe he Fax Time Stamp 43 Printing Out Fax Transmissions 1 Press OK 2 JL7 and OK 2 Using 4 y select PR IHT 3 Confirm with OK 4 Enter the four digit PIN code 5 Confirm with OK The stored fax transmissions are printed out and deleted from the memory Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled device You can keep a document ready in your device which can be polled by others Polling Faxes Directly 1 Press OK L2JL2 and OK 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press Time Deferred Polling Press OK L2JL2 and OK Enter the desired number using the numeric keypad or select a saved entry Confirm with OK Enter the time at which the document should be polled e g L1JL4 L0JLOJ for 2 pm Confirm with OK The device is now in standby mode You can continue to carry on telephone conversa tions or send other fax transmissions during this time SA a ee ls Notice gt Deleting a Job EV To cancel a scheduled fax transmission simply delete the document from the jobs list also see chapter Jobs page 45 Polling Send of Faxes 1 Insert the document Press OK 2J 3 and OK
31. Modem see Modem ISDN Integrated Services Digital Network ITU International Telecommunications Union UN organisation Journal The journal contains information pertaining to the last telephone calls as well as to sent and received faxes and SMS messages The journal can be printed out manually or the machine can be set to dispense automatic print outs at specific times LCD Liquid Crystal Display LED LED Light Emitting Diode Memory If there is no paper or toner in your device the device will store incoming fax transmissions in its memory SMS messages are stored in the SMS memory MH Modified Huffmann encoding process for faxes see Encoding MHC Modified Huffmann Code encoding process for faxes see Encoding MMR Modified Modified Read encoding process for faxes see Encoding 80 Glossary Handshake Modem A modem converts digital computer signals into acoustic signals and vice versa Analogue tel ephone lines transfer only acoustic signals not digital signals see Hard Modem see Soft Mo dem MR Modified Read encoding process for faxes see Encoding MRC Modified Read Code encoding process for faxes see Encoding Outside Line Access Code The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a con nection to the public telephone network see Private Branch
32. OK to print the fax journal of the last 30 transmissions CAUTION Unsuitable Documents Do not insert any documents into the device that are wet have been edited with correction fluid are soiled or have a coated surface that are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink that are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Notice lt e Text Colour for Documents LJ As muchas possible use fax documents printed with darker coloured text black or dark blue Yellow orange and green are not suitable Sending a Fax Use documents with size A4 210 x 297 millimetres with 60 90 g m Do not use any docu ments that are smaller than A4 You can insert up to 20 documents at a time Notice gt Setting the Contrast 2 A The contrast setting is automatically adjusted to the document If you would like to specify the contrast yourself use function 24 Sending Fax Later page 41 Fax Sending a Fax 37 1 Insert the documents face down into the document feeder The lower most document will be fed in first You can insert up to 20 documents 80 g m at a time Notice n Cancel Transmission Press to eject the documents without sending them 3 Set the desired resolution You can choose between NORMAL for documents without special fe
33. aa a N 42 PORRO CED ION ea MReTU DON av RREnIVT ru eres COR Meare tea ene ren te 42 RECENO pee Mma arenai a A 42 E a a os et vente tints Arle me Vanvier meer fetes Mer avira te amt Lorient Pees Peron aert 43 Deactivating Automatic Fax Printout echidna iat nt lial 43 POUDO FOSE S arain nee tester rentre ENTER net ar reenrrre eR SCE ner mc tere ener 44 JODS ean a a A a 45 0 8 ouiro a E ER 47 Foerning WO CUIMONUS anise A A 47 WGI A CODY sae at ect ceed er tie AN N a 48 AdU UC OID S e aea te dole E ESE 48 6 Table of Contents 10 SMS n 918 es a yk Smee ene Oe Ee nD 49 SEnading SM Siesta dB E ee ed sete 49 RECEIVING oM MICSSO OCS ane E EE AN 51 REGCING SIMS Message Sorio a TE O N 51 Panurgo MS MESSUGES nuvirminiii 52 peleting SMS Messages eiii e a isa aa 52 IMOCIT YING mie seng aspas a S 52 ENa TEXTEX antaa aa 54 SEN uaia EEOAE ENS 55 ACU OVINO MOGE Aeri a a ce Sia Saati a bata 55 Selec ino Mee a C OUN iea a er ene Mere ee ne 55 SeleciMng ME lo aa 616 0 eeeemnesserrtarre meet a Weert none itera arn eee eon ren reape Tanner 55 Entering the GUS CIC TINE esias a 56 Entering Your Telephone Number and Name acest onto 56 LOCKA ag sid DEVICE r a OA A E S 57 Dee SOLU OM aee e A ce Nena es 58 Reducing Transmission Speed lt s206 ote ee ah ae aka 58 InGrAinG Page Header OMOT cece coches yer a A e tial ay goes 58 Switches Mime Stamp Om OFT ss sss ccs dorssateosternscuasiccudintavaletercies E 59 Switching Transmission Report On
34. acks an earth connection terminal to connect the product to an elec trical outlet e Never attempt any maintenance procedures that are not specifically described in the cus tomer documentation e This equipment should not be placed in a built in unit unless proper ventilation is provided Please contact your authorized local Sagem dealer for further information e Do not remove covers or guards that are fastened with screws e Never locate the equipment near a radiator or any other heat source e Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire e Never push objects of any kind into the ventilation openings There are no operator service able areas within these covers e Never override or cheat any of the electrical or mechanical interlock devices e Never operate the equipment if you notice unusual noises or odors Disconnect the power cord from the electrical outlet and contact your local Sagem Service Representative or Service Provider immediately Safety Notes Laser Safety 11 Maintenance Do not attempt any maintenance procedures that are not specifically described in the cus tomer documentation supplied with your machine e Do not use aerosol cleaners The use of cleaners that are not approved may cause poor per formance of the equipment and could create a dangerous condition e Use supplies
35. am packaging recycled or dispose of it in the non recyclable waste depending on the requirements in your country Trademarks The references mentioned in this manual are trademarks of the respective com panies The lack of the trademarks and does not justify the assumption that these ded icated terminologies are free trademarks Other product names used herein are for identifi cation purposes only and may be trademarks of their respective owners Sagem disclaims any and all rights in those marks Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or unauthorized modifications repairs or alter ations to this product or failure to strictly comply with Sagem operating and maintenance instructions Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products Appendix Declaration of Conformity DoC 89 Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any f
36. and cleaning materials only as directed in the customer documentation Keep all these materials out of the reach of children e Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service e Do not perform any maintenance procedures unless you have been trained to do them by an authorized local Sagem dealer or unless a procedure is specifically described in the cus tomer documentation Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits If you need additional information about ozone please request the Sagem publication Ozone by calling in the United States and Canada In other markets please contact your Sagem service provider Consumable Materials e Store all consumables in accordance with the instructions given on the package or contain er e Keep all consumables away from the reach of children e Never throw toner toner cartridges or toner containers into an open flame Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact your skin and eyes Store both new and used cartridges in a place where they will not come into the hands of children Caution wh
37. atures E FINE for texts with small print or drawings F SFINE for docu ments with many details und PHOTO for photos Press F 8 The symbol of the selected resolution appears in the display Notice e Default Resolution Setting With function 16 you can select the default resolution setting also see chap ter Set Resolution page 58 Dial the desired number There are several ways to do this Press Notice e Automatic Redial If the subscriber is busy the device dials the number again after some time Press in order to cancel the transmission process After the transmission the device prints out a transmission report depending on the settings Manual Dialling Dial the desired number using the numeric keypad 38 Fax Sending a Fax Telephone book register with the keys A Z you can access entries saved in the telephone book Enter the initial letters or the name of the desired entry Your device will show you the telephone book entries for the corresponding letters Select an entry using 4 y Notice ye Using the Telephone Book wy You can also call the telephone book entries by pressing A z A and select using 4 y SEARCH The function Search works even while you are conversing on the telephone If you are loading entries from the telephone book it is possible to edit the numbers after you have loaded them For example you can add or delete prefixed numbers or direct dial numbers Redial Li
38. book register Calling up telephone book entries entering letters Entering capital letters by pressing and holding fil key Entering a space using 4 Entering a full stop using Entering a break using R Entering special characters punctuation marks and symbols Select the entries with A y Confirm with OK a Entering language specific special characters special letters Select the entries with 4 y Confirm with OK E3 Shift key entering capital letters in combination with other keys calling additional functions A Z 1 Calls up telephone book functions Red lamp A If the lamp flashes please read what is indicated on the display Green Lamp K tIt flashes whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory Function abort return to the starting mode documents eject C Returning to the previous menu level deleting individual digits 4 y Calling the menu functions navigation within the menu selecting options moving the cursor OK Calling the menu functions confirming input Start a fax transmission or fax reception COPY Press twice making copies automatically Press once adjusting copies i Print list of functions jobs settings printing fax journal or telephone book Sudoku printing a game printing the fax templates lt Calling up the SMS menu function is not supported in all countries and networks in c
39. d that is pro vided with the cartridge Transfer Speed CCITT ITU has published international standards for the transmission of data over tele phone lines All short names begin with V so these are also referred to as V standards The most important transmission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 21 max 300 bps V 22 max 1 200 bps V 22 bis max 2 400 bps V 27 ter max 4 800 bps V 29 max 9 600 bps V 32 bis max 14 400 bps V 34 max 33 600 bps TWAIN Tool Without an Interesting Name With the TWAIN scanner driver you can access the de vice and scan documents from any application which supports this standard Warm Up Phase Normally the device is in the energy saving mode see Energy Saving Mode In the warm up phase the device heats up the printing unit until it has reached the necessary operating tem perature after which the copy or fax can be printed out Glossary Tone Dialling Dual Tone Multi Frequency 83 84 Glossary Warm Up Phase Appendix Technical Data Power Consumption Stand by Mode essesoesessssssoeesssssssceessssseeesessss Tra nsmiisSi OM enni nanamin Reception sssesseseessseessserssseesssersssersssersssersssersssees Recommended AMbIeNL ccsessesssceesesecteseeeeees Relative Humidity 00 ssesseeseestessestesneseeseeeseeees Connection TypE cpus henaa Standards E ES 15 85 non condensing PAREA EET A AE PSTN PABX
40. ditional telephone Hang up Problems with Printing No printing Printing is interrupted Copy is blank or the recipient has received a blank sheet The device produces white lines when print ing The device produces black lines when print ing The device makes a noise during printing Received faxes and copies are too light Paper or document jam no paper or toner cartridge Follow the instructions on the display Insert the documents face down into the document feeder Clean the toner drum with a soft cloth Clean the scanner also see chapter Clean ing page 73 The toner cartridge is damaged and must be replaced Use only original consumable ma terials The toner cartridge is almost empty and must be replaced Use only original consum able materials The sender s device is not set optimally If the copy is also too light the toner is al most all gone and must be replaced Use only original consumable materials Service Power Cycling 75 76 Service Power Cycling Glossary Additional Devices You can connect additional devices to your device such as answering machines telephones charge meters and computer modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the devices to the external socket of your device they are connect ed in series The
41. e 58 TET Setting the number of TINGS ssc ciate foe a de ae tt eet ti page 60 CILS Setting the ring volUMe exec asics sestteste a Accaesteadet accel tseadn Sed cecal anceesaat ce ceed page 60 LOLI Setting the fax reception mode vececcccccssssssssssssssssssssssssssssssssssssssssssssssssssssssessssssssssnseeeeeen page 60 2 Fax 2 JL1_J Reducing transmission SPC d cssssssssscssssssssssssscsssssssssesssessssssssssssseesesssssssssessssesesssssssessees page 58 EZIZ Fax PONN ana Donen ene nee aero re we Pe OORT page 44 E2 Polna Genetic t tanita is kes alter ethno tat bets eles page 44 L2JL4 Sending fax later timer function cccssesesssccsssssssssesssecsssssssssesesssssssssssseesssesesssssssessees page 41 2 JL5_ Settings for transmission rePOFtS eccccccsssssssesesssscssssssssesssessssssssssessessssssssssssesssssssssssseeeesee page 59 C2 JL6_ Switches Time Stamp ON OFF ceccccsssssssssssssssssessssssssssesssssssssessssssssssesesssssssessssssssssseessssssses page 59 L2 LZ Deactivating automatic fax PriNtOUt cecccccsssssssssesesscsssssssseesessssssssssssessssesessssseeeees page 43 2 JL8_ Settings for fax reception ecccccccscsssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssesssssssssssssesee page 59 EAS Using taxcteln pla tess acim cS Ata hate asta en nt A os ete page 42 Overview Overview of the Menu Functions 15 3 SMS Function is not supported in all countries and networks PEOS endin S eee ee ne ne OE Ee
42. eT eee ROR nO page 49 EJEN Redding aM ea dank A aceharussiitert ATEAREN page 51 paletin SNS sarase N A A page 52 EIAI PNN SM anepnennanna a a atal enestemms een page 52 L3 JL5 Settings for sending and receiving SMS ccssscccsssssssssessscssssssssssssscssssssssssessesessssssseseeees page 52 L3 JL6 Changing transmitting and receiving NUMDETS ssscsccsssssssesssesssssssssssesssssssssssseeeeeee page 53 4 Lists and Reports 4 JLA List of the available FUNCtIONS cccssssssssssssssssssssssssssssssssssssssssssssssssssssssssssseessessssssssssesee page 62 CAE Printing fax jomal essani a a Ai page 62 4 JL3_ Printing the telephone book uu esssssssssssssssssssssssssssssssssssssssssssssssssessssssesssssessssssssssssssesessen page 62 LAILA Printing the Settings ssssssssssssssssssssssssssssssssssessssssssssssssesssssssssssssssssssssssssssussssssssssssssssesee page 62 GAJL Printing thE yODS is terisssnrianasona a e tS tates page 46 5 Jobs PSEA Immediate job execution e s se1ssssessereescresraosteseorstresntcanorsetannttnertosneasttnentnenorettaenteaeteasts page 45 EIE Chanongo aonan a T E EE ee Mirena tre page 45 EEST Deemno ao n aera ac ae er ae emote page 46 EAER EA AA ene ten rc E A EAA MeN Eee N ET Pm E page 46 SIES Printog the JOD SiN Ste eener the ete ahaa te ee aos tata aad page 46 6 Miscellaneous BJA Locking thedevice biasae iaaa a edia n page 57 C6 JL2_ Installing a new toner CALtIAGC ceesescscssssssssesesssssssssss
43. eed in writing with the customer and only for the United Kingdom Helpdesk 0871 711 18 82 Helpdesk of Sagem Communications an authorized Xerox licensee 88 Appendix Guarantee The CE symbol confirms conformity with the EU directives that apply to the device Declaration of Conformity DoC Hereby Sagem Communications Austria GmbH declares that this Office Fax LF8040 Of fice Fax LF8045 is in compliance with the essential requirements and other relevant provi sions of Directive 1999 5 EC You can find the complete Declaration of Conformity on our website www xeroxfax com Packaging To facilitate packaging recycling please conform to your local selective recycling rules Batteries Old batteries have to be deposited in designated collection areas Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the environment and human health European regulations requires that you selec tively collect waste equipment using one of the following options e Your retailer will take your equipment back if you are buying a replacement product e Waste equipment can also be deposited in designated collection areas The paper and cardboard packaging used can be disposed of as recyclable paper Have the plastic wrapping and Styrofo
44. en Handling Toner Powder If you breathe in toner powder go into the fresh air immediately Call a doctor immediately If you get toner powder in your eyes rinse them with a lot of water for at least 15 minutes Call a doctor immediately If you have swallowed toner powder drink small amounts of water Try NOT to vomit Call a doctor immediately In case of a paper jam do not forcefully remove the paper but rather pull it gently out of the device Throw the paper away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set 12 Safety Notes Maintenance Radio Frequency Emissions Warning In order to allow this equipment to operate in close proximity to Industrial Scien tific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken Changes or modifications to this equipment not specifically approved by Sagem may void the user s authority to operate this equipment Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Regulatory Information CE Mark The CE mark applied to this product symbolizes Sagem s declaration of
45. enntr aman tan ttre mt emir renee 27 Connecting the Telephone Cable mariin ae death 28 Conmmectingthe Mans Cable siete tec arid a e a ees end teal 29 cal metaldtio N assuma neteerne te see eer erteres meccry Wiser ce freer et 29 G Telephone Functions ccsecessseseeseseeseneee 31 Placing CO callonthe DEVICE a 25 Aerie stees ntact ccna lenient 31 cenno Out de ASH fetes tecas ase te Sea etelart eect Ma eata chee uate cts tee tee ta stensee ta 32 Gi greliem col Vince aumeeremeemenee mee a a Eetcneet evn nee Retr 32 IN afi qo B91 o ll yo i exc 0 capeeenreee re meee nmr erent een neee mcetr rst terrae vee ra atent Mer ne maT nai ent 32 Dialling withthe Handset Replaced sence tacts le hatte tat ads 32 Telephone BOOK sere iste pai Phadaeti dient eee etaaue alan ae 33 Ee 0 iaee ere es rte rl ra cee Renee eee ee neo ee 34 Calling Line Identification CLIP iessse cater eee tena Bae eas 35 Missed LIN ashe cates et ees atten naa on aD ote e Medias aaa ataecaaeste 35 Bi POC ety ee 37 Sendin He Hl FAK eres one reat a ttre EE one E T T ne 37 Sending mob MOGI aai a E E O A an MEE STAT 39 Direct Inward Dialling or Selecting Sub address wu ecsessseessessseesseecseesseseseeeses 39 Eavesdropping while Connection is Established oo eeesssssssesssescseesseesseecsseeseeess 40 Sending to Multiple Recipients Broadcasting sssssssssessssessssssssssssssssssssssesessesee 40 sending Fax Later Timer FUMCU OI uruissa ias e 41 Using Fax Tempe S ua
46. essages through a second service provider 1 Press OK 3 JL6 and OK 2 Using 4 y select SMS CENTER 1 Notice e Receive SMS Through a Second Service Provider J You can also receive SMS messages through a second service provider Select SMS CENTER Modify the number for receiving SMS as described under step 10 Confirm with OK Using 4 y select SEHD Ho Confirm with OK Enter the number for sending SMSs Confirm with OK Using 4 y select FECETWE Ho Confirm with OK Enter the number for receiving SMSs Confirm with OK TA ee ie es neal hn ee O Sending the Sender s Name You can set whether or not your name should be sent with each SMS message identifying you as the sender You can enter and save you name with the function 14 also see chapter Entering Your Telephone Number and Name page 56 1 Press OK L3 JL5 and OK 2 Using 4 y select SEMDER MAME 3 Confirm with OK 4 Use 4 y to select whether you would like to turn the function on or off 5 Confirm with OK Switching Notification Tone On Off You will hear a notification tone whenever an SMS message has arrived You have the option of turning this function off 1 Press OK 3 JL5 J and OK 2 Using 4 y select BEEP SMS 3 Confirm with OK 4 Use 4 y to select whether you would like to turn the function on or off 5 Confirm with OK SMS Modifying the Settings 53 Switching Automatic Printing On Off You can deactivate t
47. example a short fax note or an invitation 1 Press OK L2JL9 and OK 2 Use 4 y to select the template you would like to print 3 Confirm with OK The device prints the template 4 Fill the template and send it to the desired recipient per fax Fax Reception Notice lt e Setting the Fax Reception Mode Q The built in fax switch of your device distinguishes between fax messages and tele phone calls There are several ways to do this also see chapter Setting the Fax Re ception Mode page 60 If you have not changed the factory settings received faxes will be printed out automatically If there is no paper or toner in your device the device will store incoming fax transmissions in its memory The green lamp DX on the panel will flash whenever there is a fax present in the memory After you have loaded paper into the device or inserted a new toner cartridge the saved messages are printed The fax memory can store up to 400 pages Follow the specifications in the technical data CAUTION Message Memory Full If the message memory is full no additional messages can be received Receiving Fax Manually Select manual reception under fax reception mode see Chapter Setting the Fax Reception Mode page 60 The device will not receive faxes on its own This setting is useful when you want to receive faxes via a modem connected to a computer You can start fax reception manually by pressing 42 Fax Using Fax Template
48. external number The device will automatically add the outside line access code in front of numbers that are the same length or longer than the configured direct dial numbers DSL Connection In the event that you use a DSL modem Connect the device to the slot intended for analogue telephones fax machines For additional information please consult the operating manual of your DSL system Ask your telephone or internet service provider if necessary ISDN Connection Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and there fore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial up router Connecting Additional Devices You can operate additional devices on a telephone line such as cordless telephones answer ing machines modems or charge counters Notice ye SMS Reception with Additional Telephone I _ If you are using cordless telephone with SMS function on the same connection then the specific device at which you will receive and SMS message will depend on the specific manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Device You can connect additional devices directly to your device Insert t
49. f possible ring tones using 4 y 3 Confirm with OK Setting the Fax Reception Mode The built in fax switch of your device distinguishes between fax messages and telephone calls Faxes are automatically received telephone calls can be received even on additionally connected devices While the device is checking the call it continues to ring You have the following options available model dependent The selected fax reception mode appears on the display 1 Press OK L1JL9 and OK 2 Select the desired option using 4 y Notice Fax Reception Mode with Additional Devices LE You should set the device to EXT Answering device Fax or Manual Mode if you have additional devices connected to the EXT socket of your device 3 Confirm with OK 60 Settings Setting the Ring Tones Manual Mode The device will not receive faxes on its own You can start fax reception manually by pressing This setting is useful when you want to receive faxes via a modem connected to a com puter Fax Mode In the fax mode the device will ring for as many times as you have set with function 17 also see chapter Setting the Number of Rings page 60 Then the fax reception switches on You should select this mode if you primarily receive faxes at your device EXT Answering Machine Mode You should set the device to this mode if you have additional devices connected to the EXT socket of your device If an additionally connected answering
50. he automatic printing of SMS messages 1 2 3 4 5 Press OK L3 JL5 J and OK Using 4 y select AUTO PRINT Confirm with OK Use 4 y to select whether you would like to turn the function on or off Confirm with OK Sending Text2Fax in countries and networks without SMS function You can enter text on your device and send as a fax transmission to another device I 2 3 4 Press lt Enter the desired number using the numeric keypad or select a saved entry Enter the text using the letter keypad You can enter a maximum of 70 lines of 80 char acters each a total of 5 600 characters Notice ye Enter Letters L l Enter capital letters by pressing and holding k key You can enter space using u You can enter a line break using R To insert special characters and symbols press Press to insert lan guage specific special characters Select with 4 y Confirm with OK You can move the cursor using 4 y Use C to delete individual characters Press COPY to print the message before sending it Press bX The message is sent 54 SMS Sending Text2Fax Settings Notice gt Prints the List of Settings LD Press i L5 and OK to print a list of all settings of your device Notice Navigating in the Menu amp You can move the cursor using 4 y Press C to return to the previous menu level Press to close the menu and return to the starting mode Energy Saving Mode Your device
51. he telephone cable of the additional device into the EXT socket RJ 11 connection on the device Notice o Direct Connection Recommended We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices 64 Telephone Lines and Additional Devices Connecting Additional Devices Connection to the Telephone Line In order for the fax switch to function the device must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order Notice Connection to the First Telephone Socket Lb If you have multiple telephone sockets for the same telephone line the device must be connected to the first telephone socket Using Additional Telephones Easylink With the Easylink function you can control your device with additional telephones To use this function additional telephones must be set to the tone dialling mode DTMF MFV tones for this purpose see the operating manual of your additional telephone Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can start the fax reception by pressing L JL5_ on the additional telephone or pressing on the device Taking Over the Line If you pick up on an additional telephone and the device continues to ring or attempts to re ceive a fax you can disconnect the device from the line
52. ic regard to laser safety the equipment complies with performance standards for laser products set by government na tional and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Operational Safety Information To ensure the continued safe operation of your Sagem equipment follow these safety guide lines at all times Do These e Always connect equipment to a correctly grounded power outlet If you do not know whether an outlet is grounded consult a qualified electrician e This equipment must be connected to a protective earth circuit This product is sup plied with a plug that has a protective earth pin This plug will fit only into an earthed electri cal outlet This is a safety feature Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet e Always follow all warnings and instructions that are marked on or supplied with the equipment e Always exercise care when moving or relocating equipment e Always locate the equipment in an area that has adequate ventilation and space for servicing e Always use materials and supplies specifically designed for your Sagem equipment Use of unsuitable materials may result in poor performance e Always unplug this equipment from the electrical outlet before cleaning Do Not Do These e Never use a plug that l
53. ith the installation guide on the following pages you can start using your device quickly and easily Detailed descriptions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety instructions in order to ensure proper operation of your device The manufacturer accepts no liability if these instructions are not followed Multiple models of this device series are described in this user manual Please note that some functions are only available with specific models Symbols Used Notice Troubleshooting L This symbol designates tips that will help you to use your device more effectively and easily CAUTION Q Damage to the Device or Loss of Data This symbol gives warning of damage to the device and possible loss of data Dam age to the device or loss of data can result from improper handling DANGER A Danger to Persons This symbol gives warning of danger to persons Physical injury or damage can result from improper handling DANGER LASER A Radiation Hazard This symbol in the user manual or inside the device indicates a danger of visible and invisible radiation Eye injuries or other damage can result from improper handling 4 Introduction Table of Contents Introductio esenee 3 Pedr CUSLOMET saranan aE a TA 3 About this User CIN aa elite Soi a ARER 4 1 Safety NOLES eerceasiaieece yan eee 9 IOGURT A 9 Warning Electrical Safety Information cise
54. l fit only into an earthed electrical outlet This is a safety feature If you do not know whether an outlet is grounded consult a qualified electrician Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only Operator ac cess to hazardous areas is restricted with covers or guards which would require a tool to re move Never remove these covers or guards Safety Notes Introduction 9 Maintenance Any operator product maintenance procedures will be described in the customer documenta tion supplied with the product Do not carry out any maintenance procedures on this product which are not described in the customer documentation Cleaning Your Product Before cleaning this product unplug the product from the electrical outlet Always use mate rials specified for this product The use of other materials may result in poor performance and may create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain circumstances Warning Electrical Safety Information e Improper connection of the equipment grounding conductor can result in an electric shock e Plug the power cord directly into a grounded electrical outlet easily accessible Do not use an extension cord If you do not know whether an outlet is grounded consult a qualified electrician e This equipment is to be used on a branch circuit that has larger capacity than rated
55. lephone book functions using A z M You can store new entries search for entries as well as set and edit groups You can save up to 200 entries in the telephone book of your device Notice lt Navigating in the Menu L LJ You can move the cursor using 4 y Use C to delete individual characters Press to close the menu and return to the starting mode Saving Entry 1 Press A z M 2 Using 4 y select HED HAME 3 Confirm with OK 4 Enter the name using the keys A Z Notice lt e Enter Letters Enter capital letters by pressing and holding HW key You can enter space using 4 To insert special characters and symbols press Press a to insert lan guage specific special characters Select with 4 y Confirm with OK Confirm with OK Enter the number using the number pad Confirm with OK Select the speed for fax transmissions to this recipient Normally you can select the high est speed Set a lower transmission speed if you are sending faxes into networks with poor line quality 9 Confirm with OK The entry is saved ON Du Edit Entry 1 Press A z M 2 Using 4 q select MODIFY 3 Confirm with OK 4 Enter the initial letters or select the entry you would like to change with 4 y 5 Confirm with OK Telephone Functions Telephone Book 33 6 7 Change the stored name the number and the transmission speed Confirm the changes by pressing OK Deleting an Entry DUT eo eS a P
56. m with OK Confirm the deletion with OK Calling Line Identification CLIP Function is not supported in all countries and networks Oye Ss E ae N Se The number of an incoming call appears on the display For this function to work the Calling Line Identification Presentation CLIP must be activated for your telephone connection En quire with your telephone company Caller Line Identification may be associated with a fee Notice Cen Setting the Country Correctly a If the Caller Line Identification does not work even though the function is activated for your telephone connection check if you have set the correct country also see Chapter Settings page 55 Missed Calls If you receive a telephone call during your absence the symbol will appear The caller s number will appear in the display Your device will store the telephone numbers of the last 10 calls 1 Press J and G i 2 Use the 4 y to select an entry from the list of callers New entries are marked with a star 3 Tocall back pick up the handset Notice lt e CLIP at Additional Telephones If the number of the rings has been set to 4 with function 17 then the tele phone numbers of callers who have directed their calls to additionally connect ed telephones are not shown Telephone Functions Calling Line Identification CLIP 35 36 Telephone Functions Missed Calls Fax Notice gt Printing Fax Journal DL Press i and
57. mer within 30 days after purchasing this device You can find further information www xeroxfax com We hope that you will have lots of joy using your new product Office Fax LF8040 8045 UK INT 253176126 B V 1 1 05 2009 Xerox
58. n DeAnna ae NET OnE Meret Teen n EMR R EC eC Mee NC aE Group 3 COMPAD senesnes e o cdetelnecads Sindee asst ancients ITU T T 30 Data COTES SION oeaan e cca dana les Cees euddol cca E eons MH MR MMR Aol gis ter Speed niniin stacer Ee inn te eesti B rere pes A er AN rien Senet eee ee 33 600 bps Copier TY DG seaetssticcesaesl siccerstcorteant atncpacdiadesnianteia aicnts EE terested Black and White 64 grey tones Resolution FOS 3 ceacascuvssduand TEIE OTETO N eae ee mies 200 x 200 dpi Quali esanian tass sae nese nent E A a hans Rede toed 400 x 200 dpi PROUD onina EN onesie aetna ES 400 x 200 dpi Multiple COD IGS 5225 83 c s s cans e somes auton E AA AA up to 99 pages Technical specifications subject to change without notice 86 Appendix Technical Data Guarantee Terms and Conditions for United Kingdom only In order to supply the guarantee you should contact your dealer or Sagem Communications Helpdesk The proof of purchase will be required Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions Sagem Communications do not accept any liability for any usage made out of the frame of its original designed purpose and any consequence that may arise from this usage Should any malfunctioning arise the dealer or Sagem Communications Helpdesk will advise you what to do A General Guarantee Conditions Sagem Communications undertakes to remedy by repair or exchange at its own
59. nting the Functions List Press OK L4 J1 J and OK to print a list of all functions of your device Notice gt Printing the Functions List E You can also print the functions list by pressing i L1 and OK Printing the Telephone Book Press OK 4 JL3 J and OK to print a list of all saved entries and groups in the telephone book Notice gt Printing the Telephone Book L You can also print the telephone book by pressing i L4 and OK Printing Fax Journal The journal contains a list of the last 30 message transmissions The journal is either printed automatically after 30 transmissions or you can print it when needed Press OK 4 JL2 and OK The fax journal is printed Notice gt Printing Fax Journal dF You can also print the fax journal by pressing i and OK Prints the List of Settings Press OK L4 JL4 and OK to print a list of all settings of your device Notice gt Prints the List of Settings 4 You can also print the list of settings by pressing i 5 and OK 62 Settings Printing Lists and Help Pages Telephone Lines and Additional Devices Configuring Telephone Lines and Services Private Branch Exchange PABX Private branch exchanges PABX are typical in many offices and some households You must dial an outside line access code in order to get a connection to the public telephone network PSTN from a PABX 1 Press OK L1JL5 and OK 2 Using 4 y select HETWORE TYFE 3 Confirm
60. ommunications e Malfunctions not resulting from the Equipment or from software installed in user worksta tions for the purpose of use of the equipment Communication problems related to an unsuitable environment including Problems related to access and or connection to the Internet such as interruptions by ac cess networks or malfunction of the line used by the subscriber or his correspondent Transmission faults for example poor geographical coverage by radio transmitters inter ference or poor line quality The local network fault wiring servers workstations or the failure of the transmission net work such as but not limited to interferences fault or poor quality of the network Modification of the parameters of the cellular network carried out after the sale of the Product e The normal servicing as defined in the user guide supplied with the equipment as well as malfunctioning due to servicing not being carried out Servicing costs are in any event always borne by the customer e Malfunctions resulting from the usage of products consumables or accessories not com patibles with the equipment C Out of Guarantee Repairs In the cases set forth in B as well as after expiry of the guarantee period the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation The repair and delivery costs will be invoiced to the customer The foregoing shall apply unless otherwise agr
61. orm or by any means electronic mechanical photocopying recording or otherwise without the prior written permission of Sagem The information contained here in is designed only for use with this product Sagem is not responsible if this information is applied to other devices This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2009 Sagem Communications Austria GmbH 90 Appendix Declaration of Conformity DoC Appendix Declaration of Conformity DoC 91 Customer Information As part of our continuing quest for total customer satisfaction all of our products are made with ease of use and reliability in mind In your user manual you will find all the information required to use your machine If after consulting your user manual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maxi mum benefit from your product We can assist your more quickly if you do not call us from the ma chine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy The serial number can be found on the type label United Kingdom Telephone 0871 711 18 82 Fax 0207 519 50 24 Internet www xeroxfax com Extended Warranty To benefit of the extended warranty for 36 months it is necessary to register as our custo
62. otice AN Enter Letters g Enter capital letters by pressing and holding E key You can enter space using Ll To insert special characters and symbols press Press to insert lan guage specific special characters Select with 4 y Confirm with OK You can move the cursor using 4 y Use C to delete individual characters 2 Confirm with OK Entering the Date and Time 1 Enter the date two digits for each field for example L3JL1 L0JL5JL2JL J for May 31th 2025 Enter the time e g L1JL4J L0JLOJ for 2 pm 3 Confirm with OK 30 Initial Operation Initial Installation Telephone Functions Office Fax LF8045 For information on how to connect additional telephones and which functions are available to you please refer the chapter on Telephone Connections and Additional Devices Page 63 Placing a Call on the Device Dial the desired number There are several ways to do this Then pick up the handset Notice gt Direct Dialling amp You can also lift up the receiver first then dial a number The dialling process begins immediately Manual Dialling Dial the desired number using the numeric keypad Telephone book register with the keys A Z you can access entries saved in the telephone book Enter the initial letters or the name of the desired entry Your device will show you the telephone book entries for the corresponding letters Select an entry using 4 y otice ye Using the Telephone
63. ountries and networks without SMS function calling up Text2Fax sending 4 Sending to multiple recipients Broadcasting Sending fax or SMS message to multi ple recipients F Setting higher resolution for faxes and copying NORMAL E FINE f SFINE s PHOTO Numeric keys L0 J 9 Entering digits C amp List of the last ten numbers dialled redialling list and G amp 4 List of last ten callers caller list XN J Office Fax LF8040 Listening while the connection is established Office Fax LF8045 Dialling with the handset replaced RGJ Insert short line interruption Hook Flash as office index on PABX or for calling special functions in the public telephone network PSTN and RGJ Inserting dialling pause 20 Overview Panel with Display Symbols on the LCD Display F SFINE resolution configured SI PHOTO resolution configured E FINE resolution configured 9 Incoming calls during absence function is not supported in all countries and networks b lt Incoming SMS messages function is not supported in all countries and networks 5 E Q a ra y Ca za Z j S p D so J X Z gt lt N a l COPY ae dee CC GA e Overview Panel with Display 21 22 Overview Panel with Display Initial Operation Packing Contents
64. per as will fit under the raised limit markers on the upper edge of the paper tray see also the drawings on the cover of the paper tray You can load up to 250 sheets 24 Initial Operation Attaching the Document Support Notice Loading Pre printed Material J l Bi you would like to print on an input sheet for example forms or stationery place the input sheet face down in the paper tray with the top of the page to ward the rear CAUTION Forms from a Laser Printer Forms that have been printed out by a laser printer are not suitable for further printing This can lead to a paper jam Press the paper down until the lever A snaps into place at the rear of the paper tray Place the cover back on the paper tray Push the paper tray into the device all the way to the stopping point SOOO OK v Xe S 4 aS NOOK N K SOG SHAD a CAUTION Q Do Not Pull out the Paper Tray while the Device is in the Process of Printing Do not pull out the paper tray while the device is in the process of printing This can lead to a paper jam Initial Operation Loading Paper 25 Extending the Printout and Fax Outlet Tray Pull the print out and fax outlet tray out of the paper tray cover exe Sx gt 4 y Po A Se di XS M S KS X KE Z m Attaching the Document Outlet Tray Insert the document outlet tray into the two openings under the operation panel QD lt
65. refully before using this product to make sure you operate the equipment safely Your Sagem product and recommended supplies have been designed and tested to meet strict safety requirements These include safety agency approval and compliance to estab lished environmental standards Please read the following instructions carefully before oper ating the product and refer to them as needed to ensure the continued safe operation of your product The safety and environment testing and performance of this product have been ver ified using Sagem materials only Warning Any unauthorized alteration which may include the addition of new functions or connection of external devices not specifically approved by Sagem may impact the product certification Please contact your authorized Sagem Service Provider for more information Warning Markings All warning instructions marked on or supplied with the product should be followed DANGER A DANGER This Warning alerts users to areas of the product where there is the possibility of per sonal injury Power Supply This product shall be operated from the type of electrical supply indicated on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice Warning This product must be connected to a protective earth circuit This product is supplied with a plug that has a protective earth pin This plug wil
66. ress A z M Using 4 y select CAHCEL Confirm with OK Enter the initial letters or select the entry you would like to delete with 4 y Confirm with OK Confirm the deletion with OK Groups You can combine several telephone book entries into a group A message is sent to all members of this group in succession Your device can store 10 different groups with up to 199 entries Creating Group Oh et Ee es 7 8 9 10 11 Press A z M Using 4 y select AL LIST Confirm with OK Enter a name for the group Confirm with OK Press A z and add entries from the telephone book Enter the initial letters or select using 4 y Confirm with OK Press A z I and add additional recipients to the group Press OK to end the input Enter a group number from 1 to L9 Confirm with OK The group is now saved Edit Group poy ek ses a Press A z M Using 4 y select MODIFY Confirm with OK Using 4 w select the group you would like to edit Confirm with OK If necessary enter a new name for the group Confirm with OK 34 Telephone Functions Groups 8 You can delete or add entries Use C to delete individual recipients Press A z to add a recipient from the telephone book 9 Confirm with OK 10 If necessary enter a new number for the group 11 Confirm with OK Deleting a Group Press A z M Using 4 y select CAHCEL Confirm with OK Using 4 y select the group you would like to delete Confir
67. ric keypad or select a saved entry Press LN Notice _ No Hands free Operation Possible fe DL Hands free operation is not possible with this function You cannot answer if the subscriber picks up Sending to Multiple Recipients Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually 1 Insert the document 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press JR 4 Enter the next telephone numbers Between the individual recipients press 4 You can enter up to 10 recipients 5 Press The device transmits the fax message successively to all recipients Notice AN Cancel Process E You can interrupt the process at any time by pressing Q Sending a Fax to a Group 1 Insert the document 2 Enter the initial letters or select a group using 4 y Notice ye Access Function LE You can also call the groups by pressing A z and select using 4 y SEARCH You can enter additional groups or individual numbers Press amp Enter the next telephone numbers Between the individual recipients press 4 You can enter up to 10 recipients 5 Press The device transmits the fax message successively to all recipients 40 Fax Eavesdropping while Connection is Established Notice lt en Cancel Process L L You can interrupt the process at any time by pressing Q Notice gt Transmission to Multiple Recipients Z y if
68. rtridge into your device The cartridge should snap securely into posi tion 8 Close the cover Make sure that the cover snaps securely into position on both sides 9 HEL CARTRIDGE appears on the display Confirm with OK 10 Wait until IHSERTCARE appears on the display Push the Plug n Print card of the new toner cartridge into the opening on the left side next to the paper tray with the contacts facing to the left Notice gt Error Message Plug n Print Card S Should the error message UHEEACAELECAR appear on the display you may have inserted the Plug n Print card incorrectly The contacts must face to the left as you insert the card into the device 11 It may take a moment to update the cartridge When the process is completed the fol lowing appears on the display ACT IOH COMPLETED EJECT CARD Service Changing the Toner Cartridge 69 12 Pull the Plug n Print card out of the device Notice n Cancel the Recharging Process lt You can interrupt the recharging process at any time by pressing However the toner level memory must be updated for each new toner cartridge Restart the Recharging Process 1 Press OK L6JL2 and OK 2 Using 4 y select MEL BLACK 3 Confirm with OK 4 Using 4 y select ES After a short time the device will ask you to insert the Plug n Print card Notice 1 J Query when Toner Level is Low If the toner level of the cartridge
69. rwards until it is released 3 Close the panel 72 Service Fixing a Document Jam Cleaning DANGER Instructions for Cleaning A Unplug the device from the power socket before cleaning it Use a soft lint free cloth Never use liquid or easily flammable cleansers sprays abrasives polishes al cohol etc Do not allow any moisture to reach the interior of the device Notice en Fax Cleaning Sheets L Special fax cleaning sheets are available as accessories from our call centre Insert a sheet into the document feeder Press the page is ejected Repeat this process at a few times 1 Lift the panel upwards until it snaps into position 2 Wipe the scanner glass with a soft dry and lint free cloth behind the rollers for the paper guide 3 Close the panel Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual see also the help below follow the steps given here 1 Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 Follow the instructions on the display If the problems repeats please contact our tech nical customer service or your retailer Service Cleaning 73 Problems with Faxing No fax transmission No dial tone when lifting the headset Fax transmissions are constantly interrupt ed Fax transmission to a fax number is not pos sible
70. s Time Stamp The device prints the date and the exact arrival time on every incoming fax received This al lows you to document the exact time at which you have received a fax transmission A mem ory buffer in the device ensures that the correct date and time of reception will be maintained even after a power loss If the time stamp function is activated incoming faxes will be stored in the fax memory As soon as the last page has arrived the arrival time is stored and the device prints out all the pag es You can turn this function off also see chapter Switches Time Stamp On Off page 59 Deactivating Automatic Fax Printout You can secure your fax reception with a code In that case incoming faxes are not printed out but rather are stored in the fax memory Only after entering a PIN code can you print out these fax transmissions Entering the PIN Code Notice Entering the PIN Code L If you have already saved a code the device will ask you to provide the old code first before you can enter a new code Press OK 2 7 and OK Using 4 y select HHSWER CODE Confirm with OK Enter a four digit PIN code SP a S CAUTION Settings will be Deleted Q Note down your PIN code in a safe place Should you forget the PIN code the device must be reset to factory settings in order to be able to access it again All personal settings will be deleted 5 Confirm with OK Switching On and Off Press OK L2JL7
71. s and send a message quickly and simply to several recipients You can send fax messages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only you can send the fax at a later time timer function Five fax templates which you can use are stored in your device With these templates you can quickly create for example a short fax note or an invitation The device prints the date and the exact arrival time on every incoming fax received This al lows you to document the exact time at which you have received a fax transmission A mem ory buffer in the device ensures that the correct date and time of reception will be maintained even after a power loss Select the resolution for text and photo in order to copy documents with your device You can also create multiple copies You can send SMS messages from your device if this service is activated for your telephone line this function is not supported in all countries and networks Received SMS messages can be managed with the extensive functions of the SMS menu You can enter text on your device and send as a fax transmission to another device in coun tries and networks without SMS function We hope you enjoy your device and its many functions Introduction 3 About this User Manual W
72. ssssssssssssssssssssesesssssssssssesssssssssssseseeees page 70 16 Overview Overview of the Menu Functions Printing Help Pages Printing the Functions List You can also print the functions list by pressing i L1 and OK Printing the Telephone Book You can also print the telephone book by pressing i L4 and OK Printing the Fax Templates You can also print the fax templates by pressing i and OK Printing Fax Journal You can also print the fax journal by pressing i L3 and OK Printing the Job List You can also obtain a print out of the jobs list by pressing i L6 and OK Prints the List of Settings You can also print the list of settings by pressing i L5 and OK Overview Printing Help Pages 17 Device Overview Cover Document support Document feed slot Document guide Panel with display O Document outlet Printout and fax outlet extendable Paper tray Slot for the Plug n Print card Telephone handset with spiral cable Office Fax LF8045 18 Overview Device Overview Toner cartridge Connections on the Rear Side a socket Connection socket for the telephone handset EXT socket Connection socket for additional devices LINE socket Connection socket for telephone cable Mains cable socket EXT LINE Overview Device Overview 19 Panel with Display Keys A Z Telephone
73. st Press G Ed Use 4 y to select an entry from the list of the dialled numbers Calling List Press HJ and G Hii Use the 4 y to select an entry from the list of callers Notice Calling Line Identification CLIP L l For this function to work the Caller Line Identification CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller suppresses his number Sending Fax Manually 1 Insert the document 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press LN 4 Press Direct Inward Dialling or Selecting Sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dialling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct inward dialling number or sub address with a short dialling pause to the fax number 1 Enter the desired number using the numeric keypad or select a saved entry 2 Press KJ and RQ 3 Enter the direct inward dialling number or sub address 4 Press The direct inward dialling number or sub address is dialled only after a short pause Fax Sending Fax Manually 39 Eavesdropping while Connection is Established You can listen while a connection is established for example if a fax transmission constantly fails Enter the desired number using the nume
74. st spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping Dispose of old toner cartridg es by turning them in at specialised shops or at a waste collection site Never dispose of toner cartridges by throwing them into fire Toner cartridges should never be allowed into the hands of children DANGER Escaping Toner Dust A Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact your skin and eyes Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set Take the new toner cartridge from the package Remove the black protective foil and other packaging material but do not yet remove the protective strip from the cartridge 5 Shake the new toner cartridge back and forth several times in order to distribute the ton er evenly thereby improving the print quality 6 Only after completely pull off the protection strip located on the left side of the car tridge 68 Service Changing the Toner Cartridge DANGER Escaping Toner Dust Once you have removed the protection strip do not shake the toner cartridge any more Otherwise it is possible that toner dust will be released into the air 7 Place the toner ca
75. symbols press Press to insert language specific special characters Select with 4 y Confirm with OK You can move the cursor using 4 y Use C to delete individual characters 1 Press OK L1JL4 and OK 2 Enter your number 3 Confirm with OK 4 Enter the name using the keys A Z 5 Confirm with OK 56 Settings Entering the Date and Time Locking the Device With the locking function you can prevent unauthorised persons from using your device You can lock either the entire keyboard or the number pad of your device Only after entering of the correct code will it be possible to access functions or enter numbers The lock will turn it self on again after each use of the device Entering the PIN Code ee Notice ye Entering the PIN Code N L If you have already saved a code the device will ask you to provide the old code first before you can enter a new code Press OK L6 J1 and OK Using 4 y select LOCK IHG CODE Confirm with OK Enter a four digit PIN code CAUTION Settings will be Deleted M Note down your PIN code in a safe place Should you forget the PIN code the device must be reset to factory settings in order to be able to access it again All personal settings will be deleted Confirm with OK Enter the code again for confirmation purposes Confirm with OK Locking the Keyboard ell ON rO gS OO Des oe Press OK L6 J1 and OK Using 4 y select LOCK KEYED Confirm wi
76. tarting fax reception taking over the line see Additional Devices To use this function additional telephones must be set to tone dialling DTMF tones 78 Glossary Chain Dialling ECM Error Correction Mode Encoding The data of your fax transmission are encoded and compressed for the transmission The minimum standard is MH Modified Huffmann Better encoding methods are MR Modified Read or MMR Modified Modified Read Energy Saving Mode The device is normally in the energy save mode Whenever you receive a fax or if you would like to print or make a copy your device will automatically switch back into operating mode see Warm Up Phase Error Correction Mode ECM The ECM method reduces transmission errors that result for example from bad telephone lines thereby reducing the duration of transmissions Both of the connected fax machines must support ECM Fax Groups Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed Connections between two devices of different groups is possi ble the lowest common transfer rate is selected The determination of the speed takes place during the handshake see Handshake Fax groups 1 to 3 are analogue fax machines Now adays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600 bps are currently most standard Group 4 fax machines
77. tee If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation such in validity or illegality shall not impair or affect the remaining provisions or parts of this guaran tee This guarantee does not affect the Customer statutory rights Appendix Guarantee 87 B Exclusions From Guarantee Sagem Communications shall have no liability under the guarantee in respect of e Damage defects breakdown or malfunction due to one or more of the following Failure to properly follow the installation process and instructions for use An external cause to the equipment including but not limited to lightening fire shock van dalism inappropriate conditions of electrical network or water damage of any nature Modifications made without the written approval of Sagem Communications Unsuitable operating conditions particularly of temperature and humidity Repair or maintenance of the equipment by persons not authorized by Sagem Communications e Wear and tear from normal daily use of the equipment and its accessories e Damage due to insufficient or bad packaging of equipment when returned to Sagem Communications e Usage of new versions of software without previous approval of Sagem Communications e Work on any equipment or software modified or added without the prior written consent of Sagem C
78. th OK Enter the four digit PIN code Confirm with OK Use 4 y to select whether you would like to turn the function on or off Confirm with OK Locking the Number Pad 1 2 3 Press OK L6 J 1 and OK Using 4 y select LOCK HUMBER Confirm with OK Settings Locking the Device 57 4 Enter the four digit PIN code 5 Confirm with OK 6 Using 4 y select OHLY DIRECT 7 Confirm with OK Set Resolution Notice Modifying the Basic Settings The changed settings are stored as new default settings If you select a special func tion for a one time process take care to restore the default settings or factory set tings after that 1 Press OK L1JL6 and OK 2 Using 4 y select RESOLUT ITOH 3 Confirm with OK 4 Select the desired resolution using 4 y MORMAL For documents without special features F IHE For documents with small print or drawings SF I HE For documents with many details FHOT For photos 5 Confirm with OK Reducing Transmission Speed The device adapts the transmission speed to the line quality This may take some time espe cially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality 1 Press OK 2 JL1 and OK 2 Select the desired speed using 4 y 3 Confirm with OK Turning Page Header On Off Your name and number appear in the page header of each fax transmission If you do not wish to send out
79. the fax trans mission appear in the upper margin of each received fax Sending to Multiple Recipients Broadcasting With this function you can send a fax or an SMS message to multiple recipients Serial Connection see Additional Devices SMS Short Message Service Soft Modem The device does not contain a fixed built in modem A program executes the modem func tion on demand and accesses the device memory RAM The features and functions of the soft modem can be modified by altering the software see Hard Modem see Modem Time Stamp The exact date and time of receipt appear in the page header of each received fax A memory buffer guarantees that exact data are issued even after a power loss In this way you can ver ify exactly when a fax has reached you 82 Glossary RAM Tone Dialling Dual Tone Multi Frequency In many countries tone dialling has replaced pulse dialling in which each number was sent as a corresponding number of pulses With tone dialling a specific tone is assigned to each key referred to as DTMF tones Toner Level Memory Update the toner level memory of your device with the Plug n Print card that is included with each new toner cartridge Your device registers the extent of toner used for every print out and calculates the toner level of the toner cartridge on that basis The indicated toner level is only meaningful if you update each new toner cartridge with the Plug n Print car
80. tion Press F 8 The symbol of the selected resolution appears in the display Notice n Default Resolution Setting With function 16 you can select the default resolution setting also see chap ter Set Resolution page 58 Copier Inserting Documents 47 Making a Copy Press COPY twice The copy is created Adjusting Copies 2 Enter the number of times you would like to copy the document maximum of L9 JL9 copies Confirm with OK Select the desired resolution using 4 y You have a higher resolution available to you for copying than you have for fax transmissions RESOL FAST For documents without special features RESOL QUAL I T For documents with small print or drawings RESOL PHOTlFor the highest resolution 5 Confirm with OK 6 You can make copies of the document that are enlarged or that are compressed in size Size compression is possible down to 25 percent of the size of the original and enlarge ments of up to 400 percent can be made Enter the the desired value using the numeric keypad Confirm with OK Using 4 y select the desired contrast 9 Confirm with OK The copy is created 48 Copier Making a Copy SMS Function is not supported in all countries and networks SMS Requirements Your device is preset for using the SMS Short Messaging Service services Caller Line Identi fication CLIP must be activated for the SMS to work It is possible that you will not be able
81. to send and receive SMS messages from a private branch exchange depending on the coun try and network Notice SMS with Secret Number _E Should you face problems in sending SMS the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System Notice SMS Requirements amp Ask your telephone service provider whether you must register for the SMS Service to which mobile telephone service providers you can send SMS which costs are applicable Which functions are available Sending SMS 1 Press DX Using 4 y select SEHD SMS Confirm with OK Notice e Access Function J You can also call the function by pressing OK 31 and OK 4 Enter the text using the keys A Z You can enter 160 characters SMS SMS Requirements 49 Notice lt e Enter Letters L L Enter capital letters by pressing and holding k key You can enter space using LJ To insert special characters and symbols press Press a to insert lan guage specific special characters Select with 4 y Confirm with OK You can move the cursor using 4 y Use C to delete individual characters Press COPY to print the message before sending it Press lt Enter the desired number using the numeric keypad or select a saved entry Press K The message is sent Sending to Multiple Recipients Broadcasting 1 oS ner Se ee Press lt Using
82. u would like to execute immediately 3 Confirm with OK The transmission or polling will commence immediately Changing a Job 1 Press OK 5 JL2 and OK 2 Using 4 y select the job that you would like to modify 3 Confirm with OK 4 Enter the desired changes and confirm by pressing OK Fax Jobs 45 Deleting a Job 1 2 3 4 Press OK 5 JL3 J and OK Using 4 y select the job that you would like to delete Confirm with OK Confirm the deletion with OK Printing a Job 1 2 3 Press OK L5 JL4 and OK Using 4 y select the job that you would like to print out Confirm with OK Printing the Job List Press OK L5 J5 J and OK The device will print out a list of all pending jobs 46 Fax Jobs Copier Inserting Documents Use documents with size A4 210 x 297 millimetres with 60 90 g m Do not use any docu ments that are smaller than A4 You can insert up to 20 documents at a time 1 Insert the documents face down into the document feeder The lower most document will be fed in first You can insert up to 20 documents 80 g m at a time Ss S 2 Push the document guide inwards so that it lies level on the documents Notice gt Eject Documents amp Press to eject the documents 3 Set the desired resolution You can choose between FINE for documents without special features F SFINE for documents with many details and amp PHOTO for the highest res olu
83. with OK 4 Using 4 y select FS 7H or FAES 5 Confirm with OK Setting Up an Extension If you are operating the device within a PABX use function 15 to set the device to the appro priate length for internal numbers and to set the code that must be dialled in order to access a public telephone line Outside Line Access Code 1 Press OK L1JL5 and OK 2 Using 4 y select FREF I 3 Confirm with OK 4 Enter the appropriate length for internal numbers Use C to delete individual characters Assume the longest internal number then add one digit to that If your direct dial num bers consist of four digits then you should inputL5 J 5 Confirm with OK Enter the outside line access code with which you reach the public telephone network This is usually 0 J Notice Incorrect Outside Line Access Code L In rare cases the outside line access code may be a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press RG to enter this outside line access code If the connection to the public telephone network is not possible contact your telephone system supplier 7 Confirm with OK Telephone Lines and Additional Devices Configuring Telephone Lines and Services 63 Notice eh Outside Line Access Code is Automatically Dialled I _ Once these settings are in place you will no longer need to prefix the outside line access code every time you enter an
84. your device cannot reach a recipient the fax message is sent to the other re cipients After the device has called all recipients it once again dials the num bers that previously could not be reached Sending Fax Later Timer Function If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only you can send the fax at a later time within 24 hours 1 Insert the document 2 Press OK L2JL4 and OK 3 Enter the desired number using the numeric keypad or select a saved entry Notice e Sending to Multiple Recipients Broadcasting EY You can enter further recipients Between the individual recipients press Confirm with OK Enter the time at which the document should be transmitted e g L1JL4 J Lo JLo for 2 pm Confirm with OK Using 4 y select the desired contrast Confirm with OK After a short warm up phase the device will read the document into the memory and will send out the fax at the specified time Notice e Deleting a Job LJ To cancel a scheduled fax transmission simply delete the document from the jobs list also see chapter Jobs page 45 Fax Sending Fax Later Timer Function 41 Using Fax Templates Notice Printing the Fax Templates L You can also print the fax templates by pressing i L8 and OK Five fax templates which you can use are stored in your device With these templates you can quickly create for
85. your information you can turn this function off 1 Press OK L1JL6 and OK 2 Using 4 y select TS HEADER 3 Confirm with OK 4 Use 4 y to select whether you would like to turn the function on or off 5 Confirm with OK 58 Settings Set Resolution Switches Time Stamp On Off The device prints the date and the exact arrival time on every incoming fax received also see chapter 7ime Stamp page 43 You have the option of turning this function off 1 Press OK L2JL6 and OK 2 Use 4 y to select whether you would like to turn the function on or off 3 Confirm with OK Switching Transmission Report On Off After every transmission the device prints out a transmission report Four different settings are available for the transmission report 1 Press OK 2 L5 and OK 2 Use 4 y to select from the following settings LJ I TH After every error free fax transfer a transmission report is printed A transmission re port is also printed in cases in which a fax transfer is not successfully completed because the recipient s line is busy WJI THOLIT No transmission report will be printed Print the fax journal for an overview of the fax messages sent ALLA Y The transmission report will be printed after each successful fax transfer as well as after interrupted transfers 0H ERROR The transmission will only be printed if the fax transfer was not successfully completed or if it was terminated prematurely 3 Confirm

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