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Panasonic KX-FP205 multifunctional

1. 8 2 Error messages Display If the unit detects a problem one or more of the following messages will appear on the display Display Cause amp Solution BACK COVER OPEN The back cover is open Close the back cover firmly CALL SERVICE There is something wrong with the unit Contact our service personnel CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 45 and try again The document is longer than 600 mm 23 Press STOP to remove the document Divide the document into two or more sheets and try again CHECK FILM The ink film is empty Replace the ink film with a new one page 8 The ink film is not installed Install it page 8 The ink film is slack or creased Tighten it see step 5 on page 9 CHECK MEMORY The memory telephone numbers parameters etc has been erased Re program CHECK PAPER The recording paper is not installed or the unit has run out of paper Install paper and press SET to clear the message The recording paper was not fed into the unit properly page 44 Re install paper page 11 and press SET to clear the message The recording paper has jammed near the recording paper entrance Remove the jammed paper page 43 and press SET to clear the message FAX IN M
2. Telephone Ring pattern Use number 012 1234 Standard ring Personal 012 5678 Double ring Business 012 9876 Triple ring Fax To use one phone number for the fax program the ring pattern assigned for the fax in feature 32 page 27 In the example the ring pattern assigned for fax is a triple ring so you should program c triple ring Ring pattern Selection Standard ring one long ring 1 a a i 1st ring 2nd ring Double ring two short rings 2 B M M 1st ring 2nd ring Triple ring short long short 3 c rings hh ft ii a st ring 2nd ring Other triple ring short short long 4 D rings tthe th a 1st ring 2nd ring Note The default setting is 5 B D The fax will respond to all calls with ring tone patterns B c and D 5 4 Programming the ring pattern assigned for fax 1 Set feature 31 to ON page 27 2 MENU gt 3 2 3 Press 1 to 5 to select the ring pattern assigned for fax gt SET gt MENU 27 6 Copy 6 1 Making a copy gt START COPY STOP 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedl
3. 46 10 General Information 10 1 Reference lists and reports You can print out the following lists and reports for your reference SETUP LIST PHONEBOOK LIST JOURNAL REPORT PRINTER TEST f the test print has a smudges blurred points or lines clean the thermal head page 46 BROADCAST LIST CALLER ID LIST SET MENU lt gt STOP 1 Press MENU repeatedly to display PRINT REPORT 2 Press a4 or gt repeatedly to display the desired item gt SET e To stop printing press STOP 3 MENU 10 2 Specifications E Applicable lines Public Switched Telephone Network E Document size Max 216 mm 81 in width Max 600 mm 23 in length E Effective scanning width 208 mm 8 E Effective printing width Letter 208 mm 8 A4 202 mm 71 46 E Transmission speed Approx 15 s page E Scanning density Horizontal 8 pels mm 203 pels inch Vertical 3 85 lines mm 98 lines inch standard resolution 7 7 lines mm 196 lines inch fine photo resolution 15 4 lines mm 392 lines inch super fine resolution E Photo resolution 64 levels E Scanner type Contact Image Sensor E Printer type Thermal Transfer on plain paper E Data compression system Modified Huffman MH Modified READ MR E Modem speed 9 600 7 200 4 800 2
4. 7 2 Basic features Feature Feature code Selection Setting the quick setup 1 0 0 1 FAX ONLY default 2 DIST RING 3 EXT TAM 4 TEL ONLY See page 13 for details Setting the date and 4 0 1 Enter the date and time using the dial keypad See page 14 for time details Setting your logo 4 0 2 Enter your logo using the dial keypad See page 14 for details Setting your fax 44 0 3 Enter your fax number using the dial keypad See page 15 for number details Printing a confirmation 4 0 4 0 OFF Confirmation reports will not be printed report 1 on A confirmation report will be printed after every fax transmission 2 ERROR default A confirmation report will be printed only when a fax transmission fails Changing the ring 14 0 6 1 1 count in FAX ONLY 2 2 mode 3 3 default 4 g 5 5 EXT TAM External Telephone Answering Machine Setting the dialing 4 1 3 If you cannot make calls change this setting according to your mode telephone line service 1 PULSE For rotary pulse dial service 2 TONE default For tone dial service Setting the recording 4 l6 1 LETTER default Letter size paper paper size 2 a4 A4 size paper Setting the ringer tone 1 1 7 1 TONE 1 default 2 TONE 2 3 TONE 3 31 7 Pr
5. Do not use paper products such as paper towels or tissues 4 Clean the recording paper feeder roller with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly 5 Close the back cover securely by pushing down on the dotted area at both ends then close the front cover securely 6 Install the paper tray page 10 then insert the recording paper gently page 11 7 Connect the power cord and the telephone line cord 45 9 Maintenance 9 4 Thermal head cleaning If smudges or black white lines appear on a copied received document check whether there is dust on the thermal head Clean the thermal head to remove the dust Important Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Disconnect the power cord and the telephone line cord 2 Open the front cover push the green button then open the back cover 4 Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 5 Re install the ink film and close the covers see step 4 to 7 on page 8 6 Install the paper tray page 10 then insert the recording paper gently page 11 7 Connect the power cord and the telephone line cord
6. Note f you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can send will decrease f the document exceeds the memory capacity transmission will be canceled f aparty is busy or does not answer it will be skipped and redialed later To send the same document to a one time group of items 1 Insert the document PHONEBOOK 2 Press or repeatedly to display lt ONE TIME BROAD gt gt SET 3 Press or repeatedly to display the desired party gt SET f you have programmed the wrong item press STOP to erase the item To program other parties repeat step 3 up to 20 items 4 Press FAX START to start transmission to the programmed parties To cancel broadcast transmission Press STOP repeatedly to display SEND CANCELED gt SET 22 4 Fax 4 5 Selecting the way to use your fax machine Depending on your situation select the way you prefer to use your fax machine Use only as a fax FAX ONLY mode Use mostly as a telephone TEL mode Use with answering machine Note See page 13 for quick setup 4 5 1 Use only as a fax FAX ONLY mode Your situation You have a separate telephone line just for faxes Setup Set the fax machine to FAX ONLY mode page 24 by pressing AUTO ANSWER repeatedly The AUTO ANSWER indicator turns ON 3 z AUTO ANSW
7. other uses because the unit will release the document before sending or copying 0 OFF default Deactivates this feature 1 on The unit will scan the document and store it into memory first then the unit will start sending or copying the documents Note f the document exceeds the memory capacity sending of the whole document or copying of the exceeded document will be canceled and this feature will be turned OFF automatically Receiving oversized documents 4 3 6 If the size of the document sent by the other party is as large as or larger than the recording paper the unit can reduce the document and print it Select the desired reduction rate 1 723 2 863 3 92 default 4 100 Setting Recording Original paper size document size 100 A4 Letter 92 default Letter Letter A4 A4 863 Letter A4 72 Letter Legal A4 Legal Note The information of the sending party is printed on the top of each page Therefore even if the original document is the same size as the recording paper the document will be divided into 2 sheets when printed at 100 Select 92 to print on 1 sheet Changing the LCD display contrast 4 3 9 1 NORMAL default 2 DARKER 33 7 Programmable Features tone Feature Feature
8. press FAX START f you pressed MONITOR in step 4 lift the handset before speaking To select the resolution Select the desired resolution according to the character size STANDARD For normal sized characters FINE For small sized characters SUPER FINE For very small sized characters PHOTO For photographs shaded drawings etc e Using the FINE SUPER FINE and PHOTO settings will increase transmission time To redial the last number REDIAL FAX START If the line is busy the unit will automatically redial the number To cancel redialing press STOP To send more than 10 pages at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time on top of the previously inserted pages while the last page is being fed into the unit Pre dialing a fax number 1 Enter the fax number 2 Insert the document 3 FAX START Sending from memory Quick scan feature To use this feature activate feature 34 page 33 beforehand 1 Insert the document 2 Enter the fax number gt FAX START f the document exceeds the memory capacity transmission will be canceled and this feature will be turned OFF automatically You must send the entire document manually This feature cannot be used if the handset is in use or MONITOR is pressed To stop sending Press STOP Printing a confirmation repor
9. 65 de Infanteria Km 9 5 One Panasonic Way Secaucus Carolina Puerto Rico 00985 FP 205 New Jersey 07094 PFQX2559ZA CMO306DTO
10. How faxes are received When receiving calls the unit will automatically answer all calls and only receive fax documents 24 4 Fax 4 8 Using the unit with an answering machine 4 8 1 Setting up the unit and an answering machine 1 Connect the answering machine Answering machine is not included Remove the stopper if attached 2 Setthe number of rings on the answering machine to less than 4 This will allow the answering machine to answer the call first 3 Record a greeting message on the answering machine We recommend you record a message up to 10 seconds long and not to pause for more than 4 seconds during the message Otherwise both machines will not function correctly 4 Activate the answering machine 5 Set the unit to the desired receiving mode page 24 f you set to FAX ONLY mode change the ring setting in FAX ONLY mode to 5 EXT TAM feature 06 on page 31 6 Check all or part of the following are not the same the remote access code of the answering machine the fax activation code feature 41 on page 34 remote access to Phone Companies Voice Mail if you subscribed Note If the call is a phone call the answering machine will record voice messages If a fax calling tone is detected the fax machine will receive a fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and se
11. If the copied image is clear there may be something wrong with the other party s machine The other party complains that black lines white lines or smudges appear on their received document The scanner glass or rollers are dirty with correction fluid etc Clean them page 45 Please do not insert a document before correction fluid has dried completely Documents frequently misfeed Clean the document feeder rollers recording paper feeder and rubber flap page 45 8 3 4 Fax receiving Problem Cause amp Solution I cannot receive documents The telephone line cord is connected to the EXT jack on the unit Connect to the LINE jack page 12 You may have subscribed to a voice mail service due to service packs offered by your telephone company Fax reception may not be possible when voice mail is activated so we recommend you to contact your telephone company and request to deactivate voice mail service or subscribe to a Distinctive Ring service page 27 The ink film is empty Replace the ink film with a new one page 8 cannot receive documents automatically The receiving mode is set to TEL mode Change the receiving mode to FAX ONLY mode page 24 The time taken to answer the call is too long Decrease the number of rings in feature 06 page 31 Make sure that the Distinctive Ring of feature 31 is set properly page 27 If you do not subscribe to th
12. by pushing down on the dotted area at both ends then close the front cover securely 5 Install the paper tray page 10 then insert the recording paper gently page 11 9 1 2 When the recording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Insert the paper then press SET to clear the message 9 2 Document jams 1 Open the front cover Remove the jammed document carefully 2 Close the front cover securely Note Do not pull out the jammed paper forcibly before opening the front cover 44 9 Maintenance 9 3 Document feeder recording paper feeder scanner glass cleaning Clean the document feeder recording paper feeder scanner glass when Documents or recording paper frequently misfeed Smudges or black white lines appear on the original document when sending or copying Important e Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Disconnect the power cord and the telephone line cord 2 Open the front cover push the green button then open the back cover 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass with a soft dry cloth Caution
13. check with the other party 43 44 Aline problem occurred Connect the telephone line cord to a different jack and try again An overseas transmission error occurred Try using the overseas mode feature 23 on page 32 DOCUMENT JAMMED Remove the jammed document page 44 ERROR NOT YOUR UNIT A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party JUNK FAX PROH REJECT The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 11 install ink film page 8 or remove the jammed paper page 43 NO DOCUMENT The document was not fed into the unit properly Re insert the document and try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The other party s fax machine rang too many times Send the fax manually page 20 The other party s machine is not a fax machine Check with the other party The number you dialed is not in service PRESSED THE STOP KEY STOP was pressed and fax transmission or reception was canceled OK Fax transmission or reception was successful 36 For assistance please visit http www panasonic com consumersupport 8 Help
14. code Selection Changing the fax 4 4 1 If you wish to use an extension telephone page 24 to receive activation code faxes activate this feature and program the activation code 0 OFF 1 on default 1 MENU 41 2 Press 1 to select on gt SET 3 Enter your code from 2 to 4 digits using 0 9 and Hf The default code is x 9 4 SET gt MENU Setting the memory 4 4 To alert you with a beeping sound when a received fax document reception alert is stored into memory due to some existing problem 0 orr Deactivates this feature 1 on default You will hear a beeping sound Note The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document Setting friendly 44 4 6 To receive a fax automatically when you answer a call and hear a reception fax calling tone slow beep 0 OFF You have to press FAX START for fax reception 1 on default You do not have to press FAX START for fax reception Setting flash time H 7 2 The flash time depends on your telephone exchange or host PBX 1 700ms default 2 600ms 3 400ms 4 300ms 5 250ms 6 110ms 7 100ms 8 90ms Note If the unit is connected via a PBX this setting may need to be changed in order for PBX functions transferring a call
15. eee 49 Limited Warranty 10 4 Limited Warranty senere 51 Customer Services 10 5 Customer Services directory 53 Table of Contents 11 Index ss es en 00 ee 54 1 Introduction and Installation 1 1 Included accessories Handset PFJXNO341Z Telephone line cord PFJA02B0027 a Handset cord PQJA212M Paper tray PFKS1147Z2 Starter ink film 10 meters long SS Operating instructions Quick Laue guide Paper support PFUS1704Z PFQX2559Z PFQW2492Z A4 paper guide PFKR1103Z2 1 2 1 Part numbers are subject to change without notice 2 No need to install when using letter size paper Note e f any items are missing or damaged contact the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit 1 2 Accessory information Accessories for this unit can be ordered online by fax or by telephone Replacement film Model No Part No KX FA91 25 m 82 x 2 rolls Each roll will print about 80 letter sized pages 1 To ensure the unit operates properly we recommend using the Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again To place an order online for customers in the U S A ONLY Visit our web site hitp www panasonic com kx fa91 For questions regarding online or
16. for instructions gt SET 3 Enter the telephone number up to 32 digits gt SET To program other items repeat steps 2 to 3 4 MENU Helpful hints For your convenience HELP FAX 1 800 435 7329 has been stored in the phonebook If you cannot solve a problem call this number page 16 If not needed you can erase it page 16 3 2 Making a phone call using the phonebook 1 PHONEBOOK 2 Press or repeatedly to display the desired item 3 Lift the handset To search for a name by initial Example LISA 1 PHONEBOOK 2 Press or to initiate the phonebook 3 Press 5 repeatedly to display any name with the initial L see the character table page 14 To search for symbols press 1 or 4 Press repeatedly to display LISA To stop the search press STOP To dial the displayed number lift the handset 3 3 Editing a stored item 1 PHONEBOOK 2 Press or repeatedly to display the desired item gt MENU 3 f you do not need to edit the name skip to step 5 4 Edit the name For further details see the storing procedure on page 16 5 SET f you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 16 7 SET 3 4 Erasing a stored item 3 4 1 Erasing a specific item 1 PHONEBOOK 2 Press
17. installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help 50 10 General Information 10 4 Limited Warranty PANASONIC CONSUMER ELECTRONICS COMPANY PANASONIC PUERTO RICO INC DIVISION OF PANASONIC CORPORATION OF San Gabriel Industrial Park NORTH AMERICA Ave 65 de Infanteria Km 9 5 One Panasonic Way Secaucus New Jersey 07094 Carolina Puerto Rico 00985 Panasonic Facsimile Product Limited Warranty Limited Warranty Coverage If your product does not work properly because of a defect in materials or workmanship Panasonic Consumer Electronics Company or Panasonic Puerto Rico Inc collectively referred to as the warrantor will for the length of the period indicated on the chart below which starts with the date of original purchase Limited Warranty period at its option either a repair your product with new or refurbished parts or b replace it with a new or a refurbished product The decision to repair or r
18. paper Store unused paper in the original packaging in a cool and dry location 48 10 General Information 10 3 FCC and Other Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US ACJ If requested this number must be provided to the telephone company e Registration No found on the rear of the unit e Ringer Equivalence No REN E T found on the rear of the unit A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AA
19. preferably in the original carton e Attach a letter detailing the symptom or problem to the outside of the carton e Send the unit to an authorized servicenter prepaid and adequately insured e Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales office These locations do not repair consumer products 52 10 General Information 10 5 Customer Services directory Customer Services Directory Obtain Product Information and Operating Assistance locate your nearest Dealer or Servicenter purchase Parts and Accessories or make Customer Service and Literature requests by visiting our Web Site at http www panasonic com consumersupport or E mail us via consumer_fax us panasonic com Contact For in Limited Warranty programming and Troubleshooting Support Fax Advantage assistance and Service Location finder 1 800 HELP FAX 435 7329 For out of Limited Warranty technical and troubleshooting support Panasonic offers two value based cost effective solutions 1 Panasonic Continued Services 900 fee based support 1 900 FAX HELP 1 900 329 4357 This exceptional service is charged directly to your telephone bill at only 2 49 per minute 2 Panasonic Premier Service Club PPSC 1 800 435 7329 PPSC provides toll free troubleshooting support at only 7 99 for a one time sampler or 23 95 for a one year or 5 call membership These services are billed directly to
20. remove the jammed paper page 43 cannot select the desired receiving mode f you want to set FAX ONLY mode press AUTO ANSWER repeatedly until FAX ONLY MODE is displayed f you want to set TEL mode press AUTO ANSWER repeatedly until TEL MODE is displayed The Distinctive Ring of feature 31 is activated page 27 8 3 5 Copying Problem Cause amp Solution The unit will not make a copy The ink film is empty Replace the ink film with a new one page 8 You cannot make a copy during programming You cannot make a copy during a telephone conversation For assistance please visit http www panasonic com consumersupport 41 8 Help Problem Cause amp Solution A black line white line or smudge appears on the copied document The scanner glass or rollers are dirty with correction fluid etc Clean them page 45 Please do not insert a document before correction fluid has dried completely The copied image is distorted Adjust the width of the document guides to fit the actual size of the document The printing quality is poor Original Copy Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 6 for further details The thermal head is dirty Clean it page 46 e Some paper has instructions recommending which side to print on Try turning the recording
21. storing While displaying a desired caller information press repeatedly Each time you press the telephone number will be changed as follows Local telephone number only area code omitted Area code Local telephone number 1 Area code Local telephone number 1 added To return a call lift the handset To store the number in the phonebook follow from step 3 of the storing procedure on page 19 3 8 Caller ID number auto edit feature Once you call back an edited number the unit can automatically edit other incoming phone numbers each time you receive a call For example you can use this feature to set the unit to ignore the area code of callers in your area code so that you can call these local numbers using caller information without dialing the area code To activate this feature you must edit an item in the caller list then call that number After that calls from that caller s area code will be edited automatically The default setting is ON 3 8 1 Turning ON the Caller ID number auto edit feature 1 MENU 7 5 2 Press 1 to select on Press 0 to select OFF 3 SET MENU Note The unit can remember up to 4 area codes each to be edited Phone numbers from the 4 most recently edited area codes will be automatically edited This feature will not be activated until edited numbers are called back f you move to another are
22. such as non Panasonic ink film toner cartridge or drum unit or failures which result from accidents misuse abuse neglect bug infestation mishandling misapplication alteration faulty installation set up adjustments signal reception problems misadjustment of consumer controls improper maintenance power line surge improper voltage supply lightning damage modification or commercial use such as in a hotel office restaurant or other business rental use of the product service by anyone other than a Factory Servicenter or other Authorized Servicer or damage that is attributable to acts of God THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER LIMITED WARRANTY COVERAGE THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF THIS PRODUCT OR ARISING OUT OF ANY BREACH OF THIS LIMITED WARRANTY As examples this excludes damages for lost time cost of having someone remove or re install an installed unit if applicable or travel to and from the servicer The items listed are not exclusive but are for illustration only ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY 51 10 General Information Some states do not allow the exclusion or limitation of incidental or consequential damages or limitations on how long an implied Limited Warranty lasts so the exclusions may not apply to you This Limite
23. toll free help line E Free replacement and repair program The Panasonic Fax Advantage Consumer Service Program Panasonic knows that if your fax machine is not up and running neither is your business That s why we created the Panasonic Fax Advantage Program Included at no extra cost with the purchase of a new and unused Panasonic Fax Machine along with included handset the Fax Advantage Program can provide a free replacement unit if your original unit is in need of repair Here s how it works 1 If you have a problem with your fax that you purchased new and unused while it is covered by the period of limited warranty call our toll free help line at 1 800 HELP FAX 2 Talk to one of our technical experts to diagnose your problem over the phone 3 If repairs are necessary and you are entitled to service under the terms and conditions of the limited warranty we will send a refurbished replacement unit to you by Ground service delivery The shipping method is upgradable for an extra charge A second option available under our limited warranty is to mail in or carry in your fax to one of our Regional Service centers where the unit will be repaired and returned to you Instructions If you choose to receive a replacement unit under the Fax Advantage Program Panasonic will provide a replacement unit which will be completely refurbished quality tested by Panasonic technicians and individually hand inspected
24. turns OFF Ss AUTO ANSWER STOP FAX START Note f you do not answer the call within 10 rings the unit will temporarily switch to fax reception The other party can then send a fax How to receive phone calls and faxes 1 Lift the handset to answer the call 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard press FAX START 3 Replace the handset To stop receiving Press STOP How to receive faxes with an extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard press 9 default fax activation code firmly 3 Replace the handset Note To receive fax documents using the extension telephone make sure remote fax activation is turned ON feature 41 on page 34 beforehand The default setting is ON 4 7 Receiving a fax automatically Auto answer ON 4 7 1 Activating FAX ONLY mode AUTO ANSWER SET Press AUTO ANSWER repeatedly to display FAX ONLY MODE The display will show the ring count in FAX ONLY mode If you wish to change it press or repeatedly to display the desired setting and press SET If you set to more than 3 receiving faxes may not be possible The AUTO ANSWER indicator turns ON
25. white gear are installed as shown 5 Turn the blue gear in the direction of the arrow until the ink film is tight and at least one layer of ink film is wrapped around the blue core Correct Incorrect QL No ink film is wrapped around the blue core 6 Close the back cover securely by pushing down on the dotted area at both ends For assistance please visit http www panasonic com consumersupport 9 1 Introduction and Installation 1 6 Handset cord Connect the handset cord 1 7 Paper tray Pull up the metal recording paper guide then install the paper tray Make sure the arrows on the paper tray and the unit match To use A4 size paper Note When you use letter paper you do not need to install the A4 paper guide Change the recording paper size to A4 feature 16 on page 31 When you do not use the A4 paper guide you can attach it to the back of the paper tray for storage 1 8 Paper support Hold open the paper support then insert the ends into the holes on the paper tray 10 For assistance please visit http www panasonic com consumersupport 1 Introduction and Installation 1 9 Recording paper The unit can hold up to 20 sheets of 60 g m to 90 g m 16 Ib to 24 Ib paper Please refer to page 48 for more information on recording paper For supe
26. your major credit card Both of these comprehensive programs provide real time live agent support for customers who are not eligible for coverage under the limited warranty Terms and prices are subject to change without notice For hearing or speech impaired TTY users TTY 1 877 833 8855 Accessory Purchases Purchase Parts Accessories and Instruction Books online for all Panasonic Products by visiting our Web Site at http www pasc panasonic com or send your request by E mail to npcparts us panasonic com You may also contact us directly at 1 800 332 5368 Phone 1 800 237 9080 Fax Only Monday Friday 9 am to 8 pm EST Panasonic Services Company 20421 84th Avenue South Kent WA 98032 We Accept Visa MasterCard Discover Card American Express and Personal Checks For hearing or speech impaired TTY users TTY 1 866 605 1277 Service in Puerto Rico Panasonic Puerto Rico Inc San Gabriel Industrial Park Ave 65 de Infanteria Km 9 5 Carolina Puerto Rico 00985 Phone 787 750 4300 Fax 787 768 2910 Monday Friday 8 30 am to 4 30 pm EST 53 17 Index 11 1 Index 00 Quick Setup 13 01 Date and time 14 02 Your logo 14 03 Your fax number 15 04 Confirmation report 20 06 FAX ring count 37 13 Dialing mode 37 16 Paper size 37 17 Ringer tone 37 22 Automatic journal report 20 23 Overseas mode 32 25 Delayed se
27. 400 bps Automatic Fallback Operating environment 5 C 35 C 41 F 95 F 20 80 RH Relative Humidity E Dimensions Approx height 106 mm x width 356 mm x depth 200 mm 43 46 x 14 x 77 8 E Mass Weight Approx 2 7 kg 5 9 Ib E Power consumption Standby Approx 1 2 W Transmission Approx 15 W Reception Approx 40 W When receiving a 20 black document Copy Approx 40 W When copying a 20 black document Maximum Approx 135 W When copying a 100 black document E Power supply 120 V AC 60 Hz E Fax memory capacity Transmission Approx 25 pages Reception Approx 28 pages 47 10 General Information Based on the ITU T No 1 Test Chart in standard resolution 1 2 3 Transmission speed depends on the contents of the pages resolution telephone line conditions and capability of the other party s machine Transmission speed is based on the ITU T No 1 Test Chart with original mode If the capability of the other party s machine is inferior to your unit the transmission time may be longer If an error occurs during fax reception such as a paper jam or if the recording paper runs out the fax and subsequent faxes will be retained in memory Note The accuracy of the clock is approximately 60 seconds a month ITU T No 1 Test Chart Note Design and specifications are subject to change without notice The pictures and illustrati
28. AEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact a Factory Servicenter or other Authorized Servicer If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what
29. EMORY See the other displayed message instructions to print out the document Received documents are stored in memory due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 11 install ink film page 8 or remove the jammed paper page 43 You will lose all faxes in memory if the power is removed Check with power connected FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 11 install ink film page 8 or remove the jammed paper page 43 You will lose all faxes in memory if the power is removed Check with power connected When performing memory transmission the document being stored exceeded the memory capacity of the unit Send the entire document manually FILM EMPTY BUY DIRECT FROM www panasonic com kx a91 The ink film is empty Replace the ink film with a new one page 8 To place an order via the Internet or to check for special offers visit our web site hitp www panasonic com kx fa91 The ink film is slack Tighten it see step 5 on page 9 and install again The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field FILM NEAR EMPTY BUY DIRECT FROM www panasonic com kx fa91 TO PRINT ORDER PRESS HELP The remaining ink film is low Prepa
30. ER FAX START How faxes are received All incoming calls will be answered as faxes 4 5 2 Use mostly as a telephone TEL mode Your situation You want to answer calls by yourself If a fax call is received you must receive the fax manually Setup Set the fax machine to TEL mode page 24 by pressing AUTO ANSWER repeatedly The AUTO ANSWER indicator turns OFF gt AUTO ANSWER C How to receive phone calls and faxes You have to answer all calls manually To receive a fax press FAX START 4 5 3 Use with answering machine Your situation You want to use the fax machine with an answering machine Setup Connect an external telephone answering machine page 25 and set the ring count of the answering machine to less than 4 Set the ring count in FAX ONLY mode of the fax machine to 5 EXT TAM feature 06 on page 31 if you use with auto answer ON How to receive calls If the call is a phone call the answering machine will record voice messages If a fax calling tone is detected the fax machine will receive a fax automatically 23 4 Fax 4 6 Receiving a fax manually Auto answer OFF Note By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 33 for details 4 6 1 Activating TEL mode Set the fax machine to TEL mode by pressing AUTO ANSWER repeatedly to display TEL MODE e The AUTO ANSWER indicator
31. Ink film 8 Jams Document 44 Recording paper 43 JOURNAL REPORT Feature 22 20 47 Junk fax prohibitor 26 Logo Feature 02 14 One touch 16 Overseas mode Feature 23 32 Paper size Feature 16 31 Phonebook Making a phone call 16 Sending faxes 21 Storing 16 PHONEBOOK LIST 47 Power failure 42 PRINTER TEST 47 Programming 30 Quick scan Feature 34 20 28 Quick Setup Feature 00 13 Receiving alert Feature 44 34 Receiving faxes Automatically 24 Manually 24 Receiving reduction Feature 36 33 Recording paper 11 48 Redialing 20 21 Reports Broadcast programming 47 Broadcast sending 22 Caller ID 47 Confirmation 20 Journal 20 47 Phonebook 47 Power down 42 Printer test 47 Setup 47 54 11 Index Reset Feature 80 35 Resolution 28 Ring count FAX ONLY Feature 06 37 Ringer tone Feature 17 37 Ring pattern for Distinctive Ring Feature 32 27 S Sending faxes Broadcast 22 From memory 20 Manually 20 One touch 27 Phonebook 21 SETUP LIST 47 Storing Broadcast 22 One touch 16 Phonebook 16 T TEL mode 23 24 Time adjustment Feature 33 33 V Volume 13 55 jaca e KX FP205 Proof of Purchase 1 J edenecsesextesaxsee Panasonic FAX ADVANTAGE PROGRAM Free peace of mind direct from Panasonic NO EXTRA COST Panasonic FAX ADVANTAGE PROGRAM E 6 month limited warranty parts labor and
32. MENU gt 4 2 5 Press 1 to select on gt SET Enter the fax number gt SET Enter the transmission start time Press repeatedly to select AM or PM 7 SET gt MENU Note To cancel after programming press STOP then SET OL Setting the Caller ID list to print automatically tt 2 6 0 orr default The Caller ID list will not be printed automatically but the unit will Keep a record of the information for the last 30 different callers 1 on The Caller ID list will be printed automatically each time the unit logs 30 different callers page 17 Activating the Distinctive Ring feature 4 3 1 0 OFF default 1 ON See page 27 for details Setting the ring pattern for fax Distinctive Ring feature 4 3 2 1 a 2 B 3 e 4 D 5 B D default See page 27 for details 32 7 Programmable Features Feature Feature code Selection Setting the time adjustment 4 3 3 Using this feature the unit s date and time setting will be automatically adjusted when caller information is received 0 MANUAL Deactivates this features 1 Auto default The date and time setting will be automatically adjusted Setting the quick scan 4 3 4 This feature is helpful when you want to remove the document for
33. Panasonic Operating Instructions Compact Plain Paper Fax and Copier model No KX F P205 i Please read these Operating FOR FAX ADVANTAGE ASSISTANCE Instructions before using the unit REFER T 3 and save for future reference www panasonic com helptax This unit is compatible with for customers in the U S A or Puerto Caller ID To use this feature Rico you must subscribe to the E MAILTO appropriate service of your consumer_fax us panasonic com service provider for customers in the U S A or Puerto Rico PHONE CALL This model is designed to be 1 800 HELP FAX 1 800 435 7329 used only in the U S A Thank you for purchasing a Panasonic fax machine Things you should keep a record of ee oe Attach your sales receipt here For your future reference Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business othe
34. Press gt repeatedly to display the desired item SET 2 4 Adjusting volume SET Ringer volume While the unit is idle press or lt f there are any documents in the document entrance you cannot adjust the volume Confirm that there are no documents in the entrance To turn the ringer OFF Press repeatedly to display RINGER OFF OK gt SET The unit will not ring To turn the ringer back ON press Ringer tone e You can select the ringer tone from one of 3 patterns feature 17 on page 31 Handset receiver volume While using the handset press or Speaker volume While using the monitor press or For assistance please visit http www panasonic com consumersupport 13 2 Preparation 2 5 Date and time SET MENU lt gt 1 MENU gt 0 1 gt SET M 01 D 01 Y 06 TIME 12 00AM 2 Enter the current month date year hour minute by selecting 2 digits for each Example August 10 2006 10 15 PM 12 hour clock format 1 Press 0 8 1 0 0 6 1 0 1 5 M 08 D 10 Y 06 TIME 10 15AM 2 Press repeatedly to select PM 3 SET 4 Press MENU to exit Note The other party s fax machine will print the date and time on the top of each page you send according to your unit s date and time setting To correct a mis
35. a you can turn this feature OFF to erase previously edited area codes To use this feature again turn it ON and reprogram the area codes you want to edit once again 3 9 Erasing caller information 3 9 1 Erasing all caller information 1 Press MENU repeatedly to display CALLER SETUP gt SET CALL LIST ERASE will be displayed 2 SET e To cancel erasing press STOP then MENU 3 SET STOP 18 3 Telephone 3 9 2 Erasing specific caller information 1 CALLER ID 2 Press or repeatedly to display the desired item gt lt 4 SET STOP 3 10 Storing caller information into the phonebook 1 CALLER ID 2 Press or repeatedly to display the desired item If the number requires editing see page 18 3 MENU SET SET 19 4 Fax 4 1 Sending a fax manually FAX START STOP MONITOR REDIAL 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution 4 Press MONITOR or lift the handset Dial the fax number ol 6 When a fax tone is heard Press FAX START When the other party answers your call Ask them to press their start button When the fax tone is heard
36. after a dial tone is obtained the last number dialed will be redialed The receiving mode does not function properly Distinctive Ring is set feature 31 on page 27 The ink film runs out quickly Even if there are only a few sentences every page that comes out of the machine is considered a full page Turn OFF the following features confirmation report feature 04 on page 31 journal report feature 22 on page 32 Caller ID list feature 26 on page 32 The unit beeps The memory reception alert of feature 44 is ON page 34 and the unit has a document in memory Press STOP to stop the beeps then see the displayed message instructions to solve the problem Whenever I try to retrieve my voice mail messages am interrupted by the fax tone You are probably entering 4 9 This is the default setting for the fax activation code If you use a voice mail service turn the fax activation feature OFF or reprogram the activation code feature 41 on page 34 The unit does not display the caller s name and or telephone number You need to subscribe to a Caller ID service Other telephone equipment may be interfering with your phone Disconnect it and try again Other electrical appliances connected to the same outlet may be interfering with the Caller ID information Telephone line noise may be affecting the Caller ID information The caller requested not to send his her inform
37. ally Auto answer OFF eirian ie tor chen tetentes aN et 24 4 7 Receiving a fax automatically Auto answer 4 8 Using the unit with an answering machine 25 4 9 Junk fax prohibitor preventing fax reception from undesired callers ccceeeeeeeees 26 5 Distinctive Ring Distinctive Ring 5 1 Distinctive Ring service ee 27 5 2 Using two or more phone numbers on a single telephone line eeeesseeeeeeeeeeeeeeeteeneenees 27 5 3 Using three or more phone numbers on a single telephone line sasse 27 5 4 Programming the ring pattern assigned for faKat toh oa eh aes 27 6 Copy Copying 6 1 Making a COPY eee eeeeseeeeeeetenneeeeeeeeereneees 28 7 Programmable Features Features Summary TA Programming resne 30 7 2 3 Basic features arinean 31 7 3 Advanced features ecer 32 8 Help Error Messages 8 1 Error messages Reports secen 36 8 2 Error messages Display eeeeeeees 37 Troubleshooting 8 3 When a function does not work check heln sietan teira eeit 38 9 Maintenance Jams 9 1 Recording paper jams 43 9 2 DOCUMENT jams eeren 44 Cleaning 9 3 Document feeder recording paper feeder scanner glass cleaning 45 9 4 Thermal head cleaning eeen 46 10 General Information Printed Reports 10 1 Reference lists and reports eee 47 Specifications 10 2 Specifications cece eeeeeeeeeeeeeeeeeeeeeeeeees 47 FCC and Other Information 10 3 FCC and Other Information
38. ation page 17 The display exits the Caller ID List while viewing caller information Do not pause for over 3 minutes while viewing For assistance please visit http www panasonic com consumersupport 39 8 Help 8 3 3 Fax sending Problem Cause amp Solution I cannot send documents The telephone line cord is connected to the EXT jack on the unit Connect to the LINE jack page 12 The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a fax machine Check with the other party The other party s fax machine failed to answer the fax automatically Send the fax manually page 20 The memory is full of received documents and the quick scan feature 34 on page 33 is ON Turn this feature OFF and send the fax again I cannot send a fax overseas Use the overseas transmission mode feature 23 on page 32 Add two pauses at the end of the telephone number or dial manually The other party complains that letters on their received document are distorted or not clear If your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services An extension telephone on the same line is occupying the line Hang up the extension telephone and try again Try copying the document with this unit
39. before it is shipped to you You will keep the replacement unit and send the original unit to us in the replacement unit s box Contact the shipper who will pick up the unit at no charge to you should it be determined that you are entitled to warranty service A proof of purchase must be included with the returned product Any unit that is replaced by Panasonic and not shipped with proper proof of purchase by you will be subject to a minimum 100 00 charge The original unit must be properly packaged in the same manner as the replacement unit utilizing the packing materials provided Damage due to improper or inadequate packing will be charged to you as an out of warranty cost If our 1 800 HELP FAX technicians determine that your unit may be an out of box failure we will attempt to provide you with a factory new replacement unit You must ship a copy of your receipt with your original unit to verify that you purchased the unit within 10 days prior to your 1 800 HELP FAX call Requirements You must give our technicians a valid credit card number Discover VISA Master Card or American Express Optima Product that is not returned to Panasonic by 10 business days after shipment of the replacement product will be charged to your credit card account at Panasonic s Suggested Retail Price see dealer for details If your original unit is not eligible for warranty service your card will be charged for the non warranty repair o
40. caller information LONG DISTANCE The caller made a long distance call To confirm caller information using the Caller ID list To print manually see page 47 To print automatically after every 30 new calls activate feature 26 page 32 17 3 Telephone 3 7 Viewing and calling back The display will show the number of new calls in standby mode 10 MISSED CALLS 10 59AM Example CALLER ID STOP FAX START 1 CALLER ID 2 Press to search from the recently received caller information f you press the display order will be reversed 3 Lift the handset to return the call To send a fax insert the document FACE DOWN and press FAX START To change the way caller information is displayed Press CALLER ID repeatedly after step 2 SAM LEE 11 20A Jul 20 v t 1 134 567 8901 11 20A Jul 20 v Example 3 7 1 Symbols and operations for caller information What v means v on the display means the call has already been viewed or answered If the same person calls more than once The number of times the same caller called x2 to x9 will be displayed Only the date and time of the most recent call will be stored Example The same person called 3 times SAM LEE 10 30P Jul 20 x3 To stop viewing Press STOP To edit a telephone number before calling back
41. d Warranty gives you specific legal rights and you may also have other rights which vary from state to state If a problem with this product develops during or after the Limited Warranty period you may contact your dealer or Servicenter If the problem is not handled to your satisfaction then write to the warrantor s Consumer Affairs Department at the addresses listed for the warrantor PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY ARE YOUR RESPONSIBILITY For In Limited Warranty product service e Call toll free 1 800 HELP FAX 1 800 435 7329 for the location of an authorized servicenter For out of Limited Warranty technical and troubleshooting support Panasonic offers two value based cost effective solutions 1 Panasonic Continued Services 900 fee based support 1 900 FAX HELP 1 900 329 4357 This exceptional service is charged directly to your telephone bill at only 2 49 per minute 2 Panasonic Premier Service Club PPSC 1 800 435 7329 PPSC provides toll free troubleshooting support at only 7 99 for a one time sampler or 23 95 for a one year or 5 call membership These services are billed directly to your major credit card Both of these comprehensive programs provide real time live agent support for customers who are not eligible for coverage under the limited warranty Terms and prices are subject to change without notice When you ship the product e Carefully pack your unit
42. d the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use 4 4 1 Programming items into the broadcast memory 1 Press MENU repeatedly to display BROADCAST SET gt H 2 Press or repeatedly to display the desired item gt SET The number in brackets indicates the number of registered items f you have programmed the wrong item press STOP to erase the item To program other items repeat step 2 up to 20 items 3 SET 4 4 2 Adding a new item into the broadcast memory 1 PHONEBOOK 2 Press or repeatedly to display lt BROADCAST gt gt MENU 3 Press or repeatedly to display the desired item gt SET To add other items repeat step 3 up to 20 items 4 STOP 4 4 3 Erasing a stored item from the broadcast memory 1 PHONEBOOK 2 Press or repeatedly to display lt BROADCAST gt gt MENU gt 3 Press or repeatedly to display the desired item you want to erase To cancel erasing press STOP 4 SET SET STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press or repeatedly to select the desired resolution page 20 3 BROADCAST After transmission the unit will automatically print a report Broadcast sending report
43. ders E mail direct us panasonic com Telephone 1 866 888 2929 To place an order by fax Fax 1 800 237 9080 Include your name shipping address and telephone number credit card type number expiration date and your signature part number and quantity To place an order by telephone Telephone 1 800 332 5368 Monday Friday 9 am to 8 pm EST 6 For assistance please visit http www panasonic com consumersupport 1 Introduction and Installation 1 3 Button descriptions AUTO ANSWER To turn the auto answer setting ON OFF page 24 REDIAL PAUSE To redial the last number dialed To insert a pause during dialing FLASH To access special telephone services or for transferring extension calls The flash time can be changed feature 72 on page 34 CALLER ID To use Caller ID features page 17 STOP e To stop an operation or programming session To erase a character number page 14 Press and hold to erase all characters numbers BROADCAST To transmit a document to multiple parties page 22 HELP To print helpful information for reference purposes page 13 MENU To start or exit programming PHONEBOOK VOLUME To adjust volume page 13 To search for a stored item page 16 21 Q SET To store a setting during programming TONE e To change from pulse to tone temporarily during dialing when you
44. e Distinctive Ring service offered by your local telephone company this feature should be OFF The display shows CONNECTING but faxes are not received The receiving mode is set to FAX ONLY mode and the incoming call is not a fax Change the receiving mode to TEL mode page 24 40 For assistance please visit http www panasonic com consumersupport 8 Help Problem Cause amp Solution A blank sheet is ejected f a blank sheet is ejected after the received document is printed out the size of the document sent by the other party is as large as or larger than the recording paper and the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 page 33 The other party placed the document in their fax machine facing the wrong way Check with the other party The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 6 for further details The thermal head is dirty Clean it page 46 f documents can be copied properly the unit is working normally The other party may have sent a faint document or there may be something wrong with the other party s machine Ask them to send a clearer copy of the document or to check their fax machine Some paper has instructions recommending which side to print on Try turning the recording paper over You may have us
45. e line cord is not connected Check the connections f you have connected the fax machine through a computer modem connect the fax machine directly to a telephone line jack I cannot make calls The dialing mode setting may be wrong Change the setting feature 13 on page 31 The unit does not work Check the connections page 12 The unit does not ring The ringer volume is turned OFF Adjust it page 13 38 For assistance please visit http www panasonic com consumersupport 8 Help 8 3 2 General Problem Cause amp Solution The unit displays PAPER JAMMED even though paper is installed You forced the recording paper into the paper tray too strongly Remove all of the installed paper and re install it gently The unit displays CHECK PAPER even though paper is inserted The paper is inserted halfway Insert it correctly page 44 and press SET to clear the message The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change the receiving mode to TEL mode page 24 If you use a Distinctive Ring service make sure you have set the same ring pattern assigned by the telephone company page 27 REDIAL or PAUSE does not function properly If this button is pressed during dialing a pause will be inserted If pressed immediately
46. ed paper with cotton and or fiber content that is over 20 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing Recording paper frequently misfeeds Clean the document feeder rollers recording paper feeder and rubber flap page 45 Letters on the received document are distorted f your line has special telephone services such as call waiting the service may have been activated during fax reception Connect the unit to a line that does not have these services cannot receive documents by pressing 9 onan extension telephone You must set remote fax activation to ON feature 41 on page 34 beforehand e You may have changed the remote fax activation code from 9 default setting Verify the remote fax activation code feature 41 on page 34 The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 11 install ink film page 8 or remove the jammed paper page 43 The other party complains that they cannot send a document The receiving mode is set to TEL mode Receive the document manually page 24 or change the receiving mode to FAX ONLY mode page 24 The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 11 install ink film page 8 or
47. eplace will be made by the warrantor FAX categories Parts Labor Thermal Transfer Facsimile 6 Months 6 Months Laser Facsimile 1 one Year 1 one Year Batteries antennas ink film toner cartridge drum unit and ink cartridge as may be applicable and cosmetic parts cabinet are not warranted under this Limited Warranty During the Labor Limited Warranty period there will be no charge for labor During the Parts Limited Warranty period there will be no charge for parts You must carry in or mail in your product during the Limited Warranty period This Limited Warranty only applies to products purchased and serviced in the United States or Puerto Rico This Limited Warranty is extended only to the original purchaser and only covers products purchased as new A purchase receipt or other proof of the original purchase date is required for Limited Warranty service Carry In or Mail In Service For Carry In or Mail In Service in the United States call 1 800 HELP FAX 1 800 435 7329 For assistance in Puerto Rico call Panasonic Puerto Rico Inc 787 750 4300 or fax 787 768 2910 Limited Warranty Limits And Exclusions This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship and DOES NOT COVER normal wear and tear or cosmetic damage The Limited Warranty ALSO DOES NOT COVER damages which occurred in shipment or failures which are caused by products not supplied by the warrantor
48. etc to work correctly Consult your PBX supplier for the correct setting Setting the Caller ID 44 7 5 0 OFF number auto edit 1 on default feature See page 18 for details Setting the connecting H 7 6 If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use those tones to confirm the status of the other party s machine 0 OFF Deactivates this feature 1 on default You will hear connecting tones Note f the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the other party The connecting tone volume cannot be adjusted 34 7 Programmable Features Feature Feature code Selection Resetting advanced 4 8 0 0 No default features to their default 1 YES settings To reset the advanced features 1 MENU gt 8 0 2 Press 1 to select YEs gt SET gt SET gt MENU 35 8 Help 8 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following messages will be printed on the confirmation and journal reports page 20 Message Code Cause amp Solution COMMUNICATION ERROR 40 42 46 72 FF A transmission or reception error occurred Try again or
49. f the unit at Panasonic s current rate for parts and labor and for any shipping charges associated with this program If you do not wish to pay out of warranty repair costs you will be responsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the delivery of the replacement product to you shipment of the problem unit to Panasonic shipment of the replacement unit back to Panasonic and the return of your original unit back to you Credit status will be verified prior to sending the replacement product 1 See dealer for limited warranty details 2 After the fax advantage program contact our Continued Services Technical Support Line at 1 900 FAX HELP 1 900 329 4357 for fee based technical support 3 Replacement unit is refurbished 4 Replacement program is only available in the 50 United States is subject to termination at any time without advance notice and does not cover optional accessories 5 Out of box failure is an inoperable unit that was purchased no more than 10 days prior to your 1 800 HELP FAX call and would otherwise qualify for warranty service under the terms and conditions of the limited warranty 6 Panasonic reserves the right to send a refurbished unit Panasonic Consumer Electronics Panasonic Puerto Rico Inc Company Division of Panasonic San Gabriel Industrial Park Corporation of North America Ave
50. g or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorized service center when the following conditions occur When the power cord is damaged or frayed If liquid has been spilled into the unit If the unit has been exposed to rain or water If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorized service center E Ifthe unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning VOWS 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS CAUTION Installation Never install telephone wiring during a lightning storm Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Do not touch the plug with wet hands WARNING To p
51. iiin iisesrpe seiten iain 10 1 9 Recording paper eee eeseeeeseeeeeeneeees 11 2 Preparation Connections and Setup 2 1 CONNECTIONS eee eee eeeeeneeeeeeeeteeteneeeeeeees 12 2 2 QUICK SCtUD euin siaina iiaa asi 13 Help Button 2 3 Help function aasssssesesseeesreenrnnerraernnrrrnnnnne 13 Volume 2 4 Adjusting VOIUME sseeeeeenn 13 Initial Programming 2 5 Date and time eee eesseeeeseeeeeeeeeeeneeereees 14 2 6 YOUR lOQO 2 sch ehhh nde ie 14 2 7 Your fax NUMDED oseese 15 3 Telephone Automatic Dialing 3 1 Storing names and telephone numbers into the PNOMEDOOK eeeeceeeeeeeeeseeeeteeeeeeseeeerseeeeees 16 3 2 Making a phone call using the phonebook 16 3 3 Editing a stored item 16 3 4 Erasing a stored item eee 16 3 5 Ome touch ial eee eeeeeeeeeeeeeeteeeeeeeaes 16 Caller ID 3 6 Caller ID S rviCe eee eeeeeeeeeeteeeeneeeneeeeee 17 3 7 Viewing and calling back ece 18 3 8 Caller ID number auto edit feature 18 3 9 Erasing caller information eee 18 3 10 Storing caller information into the phonebook iseer oenn uer peii 19 4 Fax Sending Faxes 4 1 Sending a fax manually 00 eee eeeeeeeeee 20 4 2 Document requirement eres 21 4 3 Sending a fax using the phonebook and one TOUCH dial a c dc ets a 21 4 4 Broadcast transmission eee eee 22 Receiving Faxes 4 5 Selecting the way to use your fax machine 23 4 6 Receiving a fax manu
52. ired callers You can register up to 10 undesired numbers from the Caller ID list page 17 if you do not wish to receive faxes from them 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST SET SET 3 Press or repeatedly to display the item you wish to prevent the fax reception from gt SET 4 Press STOP to exit the program To display the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST DISP gt SET 3 Press or to display the item 4 Press MENU to exit the program To print the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST PRINT gt SET 3 Press MENU to exit the list To erase an item from the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST DISP gt SET 3 Press or repeatedly to display the desired item lt To cancel erasing press STOP then press MENU 4 SET MENU 26 5 Distinctive Ring 5 1 Distinctive Ring service When a call is made to one of your phone numbers the telephone company sends a ring pattern to your telephone line to indicate which number the ca
53. is no slack or crease in the ink film Wait for a moment while the check is completed REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 44 Press STOP to eject the jammed paper TRANSMIT ERROR A transmission error occurred Try again f you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 32 Add 2 pauses at the end of the telephone number or dial manually UNIT OVERHEATED The unit is too hot Stop using the unit for a while and let the unit cool down 8 3 When a function does not work check here 8 3 1 Initial settings Problem Cause amp Solution I cannot hear a dial tone The telephone line cord is connected to the EXT jack on the unit Connect to the LINE jack page 12 f you used a splitter coupler to connect the unit remove the splitter coupler and connect the unit to the wall jack directly If the unit operates properly check the splitter coupler Disconnect the unit from the telephone line and connect a known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company The power cord or telephon
54. ll is intended for By setting up this unit for Distinctive Ring you can make the fax machine automatically start fax reception when a call comes to the fax number To use this service you must subscribe to the Distinctive Ring service offered by your local telephone company Confirm your local telephone company for availability 5 2 Using two or more phone numbers on a single telephone line 5 2 1 Activating the Distinctive Ring feature MENU SET 1 MENU gt S 1 2 Press 1 to select on Press 0 to select OFF 3 SET The AUTO ANSWER indicator turns ON 4 MENU Note While the Distinctive Ring feature is activated you cannot change the receiving mode How phone calls and faxes are received If the incoming call is for the fax number the fax machine will ring with the assigned ring pattern and automatically start fax reception If the incoming call is for the phone number the fax machine will keep on ringing f an external telephone answering machine is connected set the ring count of the answering machine to more than 2 5 3 Using three or more phone numbers on a single telephone line You may wish to use three or more phone numbers for a single telephone line In order to distinguish which number the call was addressed to a different ring pattern must be assigned for each number Example Using three phone numbers
55. ment 2 COPY gt 3 Press repeatedly to select 92 86 or 72 then press START Setting Recording Original paper size document size 100 Letter Letter default A4 A4 Letter 92 Letter A4 86 Letter A4 72 Letter Legal A4 Legal Note f the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper try 92 or 86 To collate multiple copies The unit can collate multiple copies in the same order as the original document pages 1 Insert the document 2 COPY 3 Enter the number of copies up to 20 4 Press gt 2 times to display COLLATE OFF 28 6 Copy 5 Press or repeatedly to display COLLATE oN START Example Making 2 copies of a 4 page original document il F s a i ai Ct Note The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages 29 7 Programmable Features 7 1 Programming MENU SET 1 MENU 2 Press 1 and the 2 digit code 3 Press the desired command to display the desired setting This step may be slightly different depending on the feature 4 SET 5 To exit programming press MENU 30 7 Programmable Features
56. nd 32 26 Automatic Caller ID list 32 31 Distinctive Ring 27 32 Fax ring pattern 27 33 Time adjustment 33 34 Quick scan 20 28 36 Receiving reduction 33 39 LCD display contrast 33 41 Fax activation code 34 44 Memory reception alert 34 46 Friendly reception 34 72 Flash time 34 75 Caller ID number auto edit 78 76 Connecting tone 34 80 Set default 35 Accessories 6 A4 paper guide 10 Paper support 10 Paper tray 10 Advanced features 32 Basic features 31 BROADCAST LIST 47 Broadcast transmission 22 Button description 7 Caller ID Calling back 18 Storing 19 CALLER ID LIST Feature 26 17 47 Caller ID number auto edit feature Feature 75 18 Character table 14 Cleaning 45 Confirmation report Feature 04 20 Connecting tone Feature 76 34 Connections 12 Copy 28 Collation 28 Enlarge Reduce 28 Date and time Feature 01 74 Delayed transmission Feature 25 32 Dialing mode Feature 13 37 Display Contrast Feature 39 33 Error messages 37 Distinctive Ring service Feature 31 27 Document size 21 Error messages 36 Extension telephone 24 Fax activation code Feature 41 34 Fax number Feature 03 15 FAX ONLY mode 23 24 Flash time Feature 72 34 Friendly reception Feature 46 34 Help 13 BASIC SETTINGS 13 CALLER ID 13 COPIER 13 ERRORS 13 FAX SND RCV 13 FEATURE LIST 13 FILM ORDER SHEET 13 Qand A 13 REPORTS 13
57. nd a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 4 9 pre selected fax activation code The unit will activate the fax function 4 The caller presses the start button to send a document Note To use this feature make sure remote fax activation is turned ON Feature 41 on page 34 The fax activation code can also be changed f there is no room left in memory of your answering machine the unit may not be able to receive documents See the operating instructions of the answering machine and erase unnecessary messages 25 4 Fax 4 9 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to Caller ID service page 17 this feature prevents fax reception from calls that do not show caller information Additionally the fax machine will not accept faxes originated from numbers that match the one ona programmable junk fax prohibitor list Important This feature does not work when manual reception is performed 4 9 1 Activating the junk fax prohibitor 1 Press MENU repeatedly to display JUNK FAX PROH gt gt 2 Press or repeatedly to select on gt SET 3 Press MENU to exit the program 4 9 2 Storing undes
58. nd understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink etc 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Donotcover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the power cord Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized service center when service is required Openin
59. nsmission reception may be disturbed noise interference may be heard during telephone conversations or Caller ID page 17 may not function properly A filter to prevent this is provided by your provider Please attach the filter to the telephone line cord of the unit 12 For assistance please visit http www panasonic com consumersupport 2 Preparation 2 2 Quick Setup You can print out the quick fax setup guide and select the desired receiving mode depending on your situation 1 FAX ONLY default Use only as a fax page 24 2 DIST RING With the Distinctive Ring service page 27 3 ExT TAM With an external telephone answering machine page 25 4 TEL ONLY Mostly phone calls page 24 SET MENU STOP 1 MENU gt 0 0 gt SET 2 Press SET again to print the quick fax setup guide f you do not wish to print it press STOP 3 Press 1 to 4 to display the desired setting gt SET gt MENU 2 3 Help function The unit contains helpful information on the following topics which can be printed for reference purposes as follows FILM ORDER SHEET BASIC SETTINGS FEATURE LIST FAX SND RCV COPIER Q and A ERRORS REPORTS CALLER ID HELP gt 1 HELP 2
60. ogrammable Features 7 3 Advanced features Feature Feature code Selection Setting the journal report to print automatically 41 2 2 0 orr The unit will not print a journal report but will keep a record of the last 30 fax transmissions and receptions 1 on default The unit will print a journal report automatically after every 30 new fax transmissions and receptions page 20 Sending documents overseas 41 2 3 If you cannot send a fax overseas even if the number is correct and the line is connected activate this feature before sending the fax This feature improves the reliability by reducing the transmission speed 0 orr Deactivates this feature 1 NEXT FAX This setting is effective only for the next attempted fax transmission After transmission the unit will return to the previous setting 2 ERROR default When the previous fax transmission fails and you wish to re send the document Note Calling charges may be higher than usual Sending a fax ata specified time 41 2 5 This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time 0 orr default 1 ON To send a document 1 Insert the document 2 If necessary press or repeatedly to select the desired resolution page 20
61. ons in these instructions may vary slightly from the actual product Recording paper specifications Recording paper size Letter 216 mm x 279 mm 81 5 x 11 A4 210 mm x 297 mm 81 4 x 111146 Recording paper weight 60 g m to 90 g m 16 Ib to 24 Ib Note for recording paper Do not use the following types of paper Paper with cotton and or fiber content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains Paper that will melt vaporize discolor scorch or emit dangerous fumes near 200 C 392 F such as vellum paper These materials may transfer onto the fusing roller and cause damage Moist paper Some paper only accepts print on one side Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs For proper paper feeding and best print quality we recommend using long grained paper Do not use paper of different types or thickness at the same time This may cause paper jams Avoid double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printers This may cause paper jams To avoid curling do not open paper packs until you are ready to use the
62. or repeatedly to display the desired item MENU gt To cancel erasing press STOP 3 SET 3 4 2 Erasing all items 1 PHONEBOOK MENU 2 Press or gt repeatedly to select YEs gt SET To cancel erasing press STOP 3 SET 3 5 One touch dial Dial keys 1 to 9 can each be used as a one touch dial key allowing you to dial a number from the phonebook by simply pressing a dial key 3 5 1 Assigning an item to a one touch dial key 1 PHONEBOOK 2 Press or repeatedly to display the desired item gt MENU 0 3 Press or repeatedly to select a desired dial key When the dial key is already used as a one touch dial key V is displayed next to the dial key number If you select this dial key you can overwrite the previous assignment 4 SET SET To program other items repeat steps 2 to 4 5 STOP 16 3 Telephone 3 5 2 Making a call using a one touch dial key 1 Press and hold the desired one touch dial key 1 to 9 e You can view other one touch dial assignments by pressing or 2 Lift the handset 3 5 3 Erasing a one touch dial assignment 1 Press and hold the desired one touch dial key 1 to 9 gt MENU To cancel erasing press STOP 2 SET Note The number erased from a one touch dial key will not be deleted from the phonebook To erase from the phonebook
63. paper over You may have used paper with a cotton and or fiber content that is over 20 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing Documents or recording paper frequently misfeed Clean the document feeder rollers recording paper feeder and rubber flap page 45 8 3 6 Using an answering machine Problem Cause amp Solution cannot receive documents automatically Your greeting message on the answering machine is too long Shorten the message Record a message up to 10 seconds long The answering machine rings too many times Set to 1 or 2 rings I cannot receive voice messages Check if the answering machine is turned ON and connected to the unit properly page 25 Set the number of rings on the answering machine to 1 or 2 pressed the remote access code to access the answering machine remotely but the line was disconnected The code may include which is used for certain features provided by telephone companies Change the code on the answering machine to another number which does not include Callers complain that they cannot send a document There is no room left in memory of your answering machine to record voice messages See the operating instructions of the answering machine and erase unnecessary messages You set the answering machine to only give a gree
64. r entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the instructions on page 14 to page 15 Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear Energy Star As an ENERGY STAR Partner Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR is a U S registered mark ENERGY STAR Trademarks Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and or other countries All other trademarks identified herein are the property of their respective owners Copyright This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2006 Panasonic Communications Co Ltd All Rights Reserved Important Information Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read a
65. r line has rotary pulse service You can also use tone dial service by changing feature 13 on page 31 MUTE To mute your voice during a conversation Press again to resume the conversation MONITOR To initiate dialing without lifting the handset When you press MONITOR during receiving a call you will be able to hear the other party but the other party will not be able to hear you FAX START To send or receive a fax copy To copy a document page 28 For assistance please visit http www panasonic com consumersupport 7 1 Introduction and Installation 1 4 Overview Document guides Paper tray Metal recording paper guide Paper support Recording paper exit Recording paper entrance Front cover Document entrance Document exit W Speaker Green button Back cover release button Back cover Removing the shipping tape 1 5 Ink film The included film roll is a starter ink film 1 Open the front cover 4 Insert the blue gear of the ink film roll into the front left slot of the unit and the white gear of the ink film roll into the rear left slot of the unit The ink film is safe to touch and will not rub off on your hands like carbon paper 8 For assistance please visit http www panasonic com consumersupport 1 Introduction and Installation Make sure the blue gear and
66. re a new ink film page 6 To print the film order sheet press HELP then SET To place an order via the Internet or to check for special offers visit our web site hitp www panasonic com kx fa91 MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the unit Press STOP to clear the message Divide the document into sections For assistance please visit http www panasonic com consumersupport 37 8 Help Display Cause amp Solution MODEM ERROR There is something wrong with the units modem Contact our service personnel NO FAX REPLY The other party s fax machine is busy or has run out of recording paper Try again OPEN CABINET CHECK FILM SLACK OPEN CABINET CHECK FILM TYPE Please use genuine Panasonic replacement film page 6 The ink film is slack Tighten it see step 5 on page 9 The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field PAPER JAMMED A recording paper jam occurred Remove the jammed paper page 43 You forced the recording paper into the paper tray too strongly Remove all of the installed paper and re install it gently PHONEBOOK FULL There is no space to store new items in the phonebook Erase unnecessary items page 16 PLEASE WAIT The unit is checking that there
67. revent the risk of fire or electrical shock do not expose this product to rain or any type of moisture Unplug this unit from power outlets if it emits smoke an abnormal smell or makes unusual noise These conditions can cause fire or electric shock Confirm that smoke has stopped and contact an authorized service center For best performance Environment Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of the unit When you leave the unit unused for a long period of time unplug this unit from power outlet The unit should be kept away from heat sources such as heaters kitchen stoves etc Damp basements should also be avoided Routine care Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any abrasive powder For assistance please visit http www panasonic com consumersupport 3 Table of Contents 1 Introduction and Installation Accessories 1 1 Included accessories 6 1 2 Accessory information eeeeeeeeeeeeees 6 Finding the Controls 1 3 Button descriptions 7 1 4 OVOIVIOW nanose adiar e a ae S ea 8 Installation TS K fiaa 8 1 6 Handset cord ssssessiessreerrrurerrnrrnnrrnenenna 10 1 7 Papertay n a 10 1 8 Paper SUPPOFt s
68. rior results we recommend Hammermill Jet Print paper 1 Fan the paper to prevent paper jams 2 Insert the paper gently print side down Do not force the paper into the paper tray f the paper is not inserted correctly remove all of the installed paper and re install it gently Otherwise the paper may jam Correct Slant it A Note e Remove all of the installed paper before adding paper For assistance please visit http www panasonic com consumersupport 11 2 Preparation 2 1 Connections Caution When you operate this product the power outlet should be near the product and easily accessible Telephone line cord Connect to a single telephone line jack RJ11 Power cord Connect to a power outlet 120 V 60 Hz EXT jack You can connect an answering machine or a telephone Remove the stopper if attached Answering machine not included Note To avoid malfunction do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field f any other device is connected to the same telephone line this unit may disturb the network condition of the device Using surge protectors The warranty does not cover damage due to power line surges or lightning For additional protection we recommend using surge protectors If the fax machine shares a single telephone line with a DSL service Fax tra
69. see page 16 3 6 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company To use this unit s Caller ID features you must subscribe to a Caller ID service Make sure the following ring count is set to 2 or more rings beforehand FAX ring count feature 06 on page 31 The name display service may not be available in some areas For further information please contact your telephone company 3 6 1 How Caller ID is displayed The calling party s name or telephone number will be displayed after the 1st ring You have the option of whether or not to answer the call The unit will automatically store caller information name telephone number date and time of the call the number of times called from the 30 most recent callers It is possible to view caller information one at a time on the display page 18 or print the entire Caller ID list page 47 When caller information is received and it matches a telephone number stored in the unit s phonebook the stored name will be displayed f the unit is connected to a PBX Private Branch Exchange system caller information may not be received properly Consult your PBX supplier f the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialed from an area which does not provide Caller ID service PRIVATE CALLER The caller requested not to send
70. t A confirmation report provides you with a printed record of transmission results errors etc To print confirmation reports make sure feature 04 is activated page 31 The default setting is ERROR For an explanation of error messages see page 36 Printing a journal report A journal report provides you with a printed record of the 30 most recent fax transmissions and receptions To print it manually see page 47 To print it automatically after every 30 new fax transmissions and receptions make sure feature 22 is activated page 32 For an explanation of error messages see page 36 20 4 Fax 4 2 Document requirements Minimum document size 128 mm 5 im 128 mm 5 Maximum document size 600 mm 23 5 8 216 mm 8 1 2 Effective scanning area Shaded area will be scanned 2mm m 2 mm 1 16 ES 4m 4mm m 5 32 208 mm 8 3 16 al 216 mm 8 1 2 Document weight Single sheet 45 g m to 90 g m 12 Ib to 24 Ib e Multiple sheets 60 g m to 80 g m 16 Ib to 21 Ib Note Remove clips staples or other fasteners Do not send the following types of documents Make a copy of the document using another copier and send the copy Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper
71. take Press lt 4 or gt to move the cursor to the incorrect number and make the correction If you have subscribed to a Caller ID service The date and time will be automatically set according to the received caller information e f the time has not previously been set Caller ID will not adjust the clock You can turn this feature OFF feature 33 on page 33 2 6 Your logo You can program your logo name company name etc so that it appears on the top of each page sent SET MUTE olo O 0 DOO sO 09 o MENU lt gt 1 MENU gt 0 2 gt SET STOP LOGO 2 Enter your logo up to 30 characters See the following character table for details gt SET 3 Press MENU to exit To select characters with the dial keypad Keypad Characters 1 amp C o i 1 2 a b c A BC 2 3 def DEF 8 4 g h i GHI 4 5 j amp I J KL 5 6 m n o MNO 6 7 p r P Q R S 7 8 t uv T U V 8 9 wx y z WX Y Z 9 0 0 Space H MUTE To insert a space STOP To delete a character Note To enter a character that is located on the same dial key as the previously entered character you must first press gt to move the cursor to the next space 14 For assistance please visit http www panasonic com consumersupport 2 Preparation To enter yo
72. ting message 8 3 7 If a power failure occurs The unit will not function The unit is not designed for making emergency telephone calls when the power fails Alternative arrangements should be made for access to emergency services Fax transmission and reception will be interrupted f delayed transmission feature 25 on page 32 is programmed and a power failure prevents the document from being sent at the set time the document will be sent after power is restored f any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased 42 For assistance please visit http www panasonic com consumersupport 9 Maintenance 9 1 Recording paper jams 9 1 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED Important Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Open the front cover push the green button then open the back cover 3 Turn the blue gear in the direction of the arrow until the ink film is tight and at least one layer of ink film is wrapped around the blue core Correct F Incorrect QL No ink film is wrapped around the blue core 43 9 Maintenance 4 Close the back cover securely
73. ur logo Example BILL 1 Press 2 5 times LOGO B 2 Press 4 6 times LOGO BI 3 Press 5 6 times LOGO BIL 4 Press gt to move the cursor to the next space and press 5 6 times LOGO BILL To correct a mistake Press lt or gt to move the cursor to the incorrect character and make the correction To erase all of the characters press and hold STOP 2 7 Your fax number You can program your fax number so that it appears on the top of each page sent SET FLASH odJ gt DOO 6 DOO o 4O SOOLO MENU STOP lt 1 MENU gt H 0 3 SET NO 2 Enter your fax number up to 20 digits To enter a press To enter a space press To enter a hyphen press FLASH To erase a number press STOP 3 SET 4 Press MENU to exit To correct a mistake Press lt or gt to move the cursor to the incorrect number and make the correction To erase all of the numbers press and hold STOP For assistance please visit http www panasonic com consumersupport 15 3 Telephone 3 1 Storing names and telephone numbers into the phonebook The unit provides a phonebook 50 items SET MENU 1 Press MENU repeatedly to display PHONEBOOK SET gt 2 Enter the name up to 16 characters see page 14
74. will disable alarm equipment consult your telephone company or a qualified installer This equipment is hearing aid compatible as defined by the FCC in 47 CFR Section 68 316 WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call 2 Perform such activities in the off peak hours such as early morning or late evenings This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation CAUTION Any changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this device 49 10 General Information NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular
75. with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that ink paste or correction fluid has dried completely To send a document with a width of less than 210 mm 8 we recommend using a copy machine to copy the original document onto A4 or letter sized paper then sending the copied document 4 3 Sending a fax using the phonebook and one touch dial Before using this feature store the desired names and telephone numbers into the phonebook page 16 and one touch dial page 16 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution page 20 4 Using the phonebook 1 PHONEBOOK 2 Press or repeatedly to display the desired item gt FAX START Using one touch dial 1 Press and hold the desired one touch dial key 1 to 9 e You can view other one touch dial assignments by pressing or lt 2 FAX START Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number To cancel redialing press STOP 21 4 Fax 4 4 Broadcast transmission By storing the phonebook items page 16 into the broadcast memory you can sen
76. y to select the desired resolution f you select STANDARD copying will be performed using FINE mode 4 COPY f necessary enter the number of copies up to 20 5 Press START or wait for 15 seconds The unit will start copying Note Any document which can be sent as a fax can also be copied page 21 To select the resolution Select the desired resolution according to the character size FINE For small sized characters SUPER FINE For very small sized characters PHOTO For photographs shaded drawings etc Copying from memory Quick scan feature This feature is helpful when you want to copy the document then remove it for other uses To use this feature activate feature 34 page 33 beforehand The default setting is OFF f the document exceeds the memory capacity copying of the exceeded document will be canceled and this feature will be turned OFF automatically To stop copying Press STOP 6 1 1 More copying features To enlarge a document 1 Insert the document 2 COPY gt 3 Press repeatedly to select 150 or 200 gt START The unit will enlarge the center of the upper part of the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy To reduce a document 1 Insert the docu

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