Xerox WorkCentre 5675V FLN
Contents
1. Any operator maintenance procedures will be described in the customer documentation supplied with the product Do not carry out any maintenance on this product which is not described in the customer documentation Follow the electrical safety information as described in the customer documentation supplied with the product The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Use of controls adjustments or performance of procedure other than those specified in the customer documentation supplied with the product may result in hazardous light exposure Follow the operational safety information as described in the customer documentation supplied with the product Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with the product This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits Store all consumables in accordance with the instructions given on the package or container This equipment has been tested and found to comply with the limits for a Class A digital device pursuan2. 1 ID Card Copy a Services Paper Supply ID Card Orientation Olmage Quality Side 1 Ai Type Normal QJe 4 AA D S Lighten Darken O QJe 3 A4D Suppression Off Gai aid Olmage Quality Side 2 eae j E Type Mormal Qe 2 AID Lighten Darken 0 Qu More suppression Off 3 gt Select the required side 1 Image Quality features on the Touch Screen gt Press Start NOTE Side 1 of the card is only scanned once Ready to scan side 1 1 Original Type Lighten Barken Background Suppression On Please place ID card on the Document Glass Halftone Photo Lighten Off ja Q JO Darken gt Load side 2 of the ID card on the document glass 4 gt Select the required side 2 Image Quality features on the Touch Screen gt Select the number of copies required gt Press Start NOTE Side 2 of the card is scanned and both sides are printed to a single side output Quick Use Guide Page 15 Getting Started Getting Started Saving for Reprint gt Load the documents either in the 1 document handler or on the document glass NOTE Documents are only scanned once gt Access the Save Job for Reprint screen if necessary select the Features button on 2 the control panel Available Memory 99 Select a folder to open where job is to be stored Save Job for All Reprint Services Folder Name Owner Save Only 3 Default Public Folder System OO ANDY Local
3. Page 22 1 Refer to the System Administration CD CD1 for more information on the E mail feature gt Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once gt Select E mai I Ready to scan your job NOTE You may need to select All Add recipients to the Address List N Services first to access the e mail Sr option or CC Subject Subject Scan from a Xerox WorkCentre gt Select To enter the recipient Ready to scan your job e mail details and select Enter i fasa fs co gt Select Edit Subject enter a CT eg gt Select the required features on the ase Touch een OE SN gt Press Start E mail features include gt Setting up a Public or Internal Address Book gt Adjusting the Resolution gt Scanning double sided originals gt Programming the size of the originals being scanned gt Image Quality adjustment Quick Use Guide Printing from a PC 1 Quick Use Guide gt Select Print in your application gt Select your machine as the printer gt Select Properties make your selections and click OK gt Click OK to print your document NOTE Instructions may vary depending on the application being used Print features include gt Printing 1 or 2 sided Print Setup Getting Started If your machine is connected to a network documents can be printed directly
4. to save changes to your document settings gt Press Start Available Memory 95 Peer j 2 All Basic Settings Services Output 2 Sided Printing Paper Supply Job Settings Q Job Settings Job Settings Collated i Sided e anD Q uncollated QJ Sided Coe sac QD Sided Jet 440 Rotate Side 2 QJ More Page 17 Getting Started Getting Started Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled Refer to the System Administration CD CD1 for more information NOTE Both Embedded and Server Fax can be installed on the WorkCentre at the same time however only one service can be enabled for use gt Load the documents 1 either in the document handler or on the document glass NOTE Documents are only scanned once 2 gt Select Fax Ready to Fax Enter phone number NOTE You may need to select All TD ETE Services first to access the fax op tion Dialing Options Z Send List 0 Dialing Characters gt Enter the telephone number a ee gt Select the required features on the 3 Touch Screen gt Press Start pie ana input aj Lighten Darken Suppression Off 73 OMore Image Quality Contrast 0 Sharpness 0 Fax features include gt Adjusting the Resolution gt Faxing double sided originals gt Programming the size of the originals being sc
5. Finisher with Booklet Maker Tray 6 Top Tray Stacker Top Tray Stacker Tray le Tray Booklet Maker Tray High Volume Finisher High Volume Finisher with Booklet Maker Page 8 Quick Use Guide Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher High Volume Finisher High Volume Finisher with Booklet Maker Quick Use Guide Product Overview Holds up to 250 sheets of paper in the Top Tray and up to 1000 sheets in the Stacker Tray The Stacker can collate stack and staple your output depending on the features selected The staple cartridge for the Basic Office Finisher contains a minimum of 3000 staples NOTE Double Staple is not available with the Basic Office Finisher Holds up to 250 sheets of paper in the Top Tray and up to 2000 sheets in the Stacker Tray The stacker can collate stack staple and hole punch your output depending on the features selected The staple cartridge for the Office Finisher contains a minimum of 3000 staples Holds up to 250 sheets of paper in the Top Tray and up to 1500 sheets in the Stacker Tray The Advanced Office Finisher can collate stack staple and hole punch your output depending on the features selected The finisher stapler has 1 staple cartridge containing 5000 staples Holds up to 250 sheets of paper in the Top Tray and up to 1500 sheets in the Stacker Tray The Professional Finisher can collate stack staple and hole punch your
6. Use Guide Welcome Introduction Welcome to your new Xerox machine This Quick Use Guide provides you with an overview of the features and options that may be available on your machine For additional assistance at the machine press the Help button If your machine is connected to the network use the Centre Ware Help system or click on the Help button in the Print Driver NOTE The appearance of the Touch Screens may differ slightly on other configurations However feature descriptions and functionality as described remain the same Additional Resources Quick Use Guide System Administration CD CD1 Contained in the CD Pack delivered with your machine the System Administration CD CD1 offers detailed information on configuring your machine for network printing and instructions on installing any of the optional features The System Administration CD CD1 is intended for System Machine Administrators Interactive User Guide CD CD2 For detailed information on any of the features or functions available on your machine please refer to the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine The Interactive User Guide CD is intended for all users including Machine Administrators It contains comprehensive information about your new product including interactive how to s and tutorials To ensure maximum productivity is gained from your machine please copy the programme contained on the CD
7. and maintain the machine After your machine is installed it is recommended that the settings and options are customised to fully meet the requirements of the Users Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine The Tools facility is accessed using the Access gt button on the control panel Some of the settings within Tools are critical to the operation of the machine therefore the screens are password protected so they cannot be accidently changed or corrupted Full instructions for accessing and customising the System Management Tools are located in the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine System Management Tools include gt System Settings gt Screen Defaults gt Access and Accounting gt Feature Defaults gt Connectivity and Network Setup gt Consumables Management gt Machine Tests gt Power Saver Administration gt Fax Setups Page 27 Getting Started Getting Started Further Assistance 1 Page 28 Access the Job Queue gt Press the Job Status button on the control panel The All Incomplete Jobs queue displays gt Review the status of the job gt Select Other Queues to access and review the other queues available Access the on line Help gt Press Help at any time to access the on line help screens Job Name Owner Ready Selec
8. from your PC using the CentreWare Print Driver supplied The Print Driver must be loaded on each PC which uses the machine for printing Printer Name SA Sh wep 75 vi Status Ready Type Xerox WorkCentre 5675 PS Where EC1 25H Comment Paper Size jas 210 x 297 mm Automatically Select v Source Network Orientation Portrait Landscape OK Cancel 2 Printing Preferences A4 210 x 297 mm White Plain OG EE ala iw Paper Output Special Pages Layout watermark Image Options Advanced Job Type i Normal Print a 2 Sided Printing TF 2Sided Print a Stapling None Hole Punching A A la PI None Output Destination Automatically Select Defaults Help Saved Settings More Status XEROX gt Producing stapled or hole punched sets if available gt Changing the printing Resolution gt Adding a Banner Sheet gt Adding a front cover gt Adjusting the Image Quality gt Adding a Watermark gt Reprint Saved Jobs Driver Defaults ar Cs Lua Page 23 Getting Started Getting Started Sending a LAN Fax Refer to the System Administration CD CD1 for more information on the LAN Fax feature 1 gt Select Print in your application rer Ax gt Select your machine as the printer Printer Name VM Sh wep 75 v Status Ready Type Xerox WorkCentre 5675 PS Where EC 25H Comment Pa
9. g copying and scanning will be available before others To power OFF gt Press the Power switch A confirmation screen will appear requesting a power down option Ready to scan your job In Card rae Fa All Basic Copying EH Services Output Power Down GE collated QJ uncollated Enter Power Saver Mode QI Single Sta Hole Punc _ More gt If Power Down is selected the Power Down Confirmation screen displays a warning that data may be lost if the machine is powered down NOTE Confirmation of this screen will result in the deletion of any jobs currently in the queue gt Touch the Confirm button to power off the machine NOTE The machine remains on for approximately 45 seconds before the power is terminated gt If Enter Power Saver Mode is selected the machine will immediately enter the Power Saver Mode appropriate to its configuration If there are any jobs in the queue a second pop up screen displays NOTE To re activate the machine when in this mode touch a button on the Touch Screen or control panel gt If Quick Restart is selected and confirmed the machine will restart A pop up screen will appear warning that any jobs in the queue will be deleted NOTE Any copy jobs in the queue will be deleted print jobs in the queue are recovered gt If Cancel is selected the power down options will be canceled and the machine will be available for use Quick Use Guide Ge
10. on the control panel 3 gt Select the required features on the Touch Screen gt Select the number of copies required gt Press Start Ready to scan your job Basic Copying Output 2 Sided Copy E collated 1 gt 1 Sided Cp Uncollated QI gt 2 Sided QI Single Staple D 2 gt 2 Sided GJ Hole Punch DE gt 1 Sided C3 More QJ More Copy features include e Producing stapled or hole punched sets if there is a finisher available Auto Reduce Enlarge e Adding printed or blank separators into transparency sets e Adding printed or blank covers e Inserting printed or blank sheets or tabs e Erasing edges and borders e Storing the programming for frequently run jobs Page 14 ID Card amp a Fax TA All l Copy Services Reduce Enlarge Paper Supply 100 auto Paper QI Auto QJE 4 440 QJaa gt atinv QJe3a0 CD A493 141 Je a40 Qy More Qu More Image Quality adjustment e Copying mixed size originals e Arranging multiple images on a page e Adding Annotations e Image Shift e Build Job to apply different programming within a set of documents e Creating booklets Quick Use Guide Getting Started Copying an ID Card gt Load side 1 of the ID card on the document 1 glass gt Access the ID Card Copy screen if necessary select the Features button on the 2 control panel Ready to scan side 1 Please place ID card on the Document Glass All
11. onto your network so that all users have access Utilities CD CD3 Contained in the CD Pack the Utilities CD CD3 contains a utility for upgrading to new versions of software on the machine NOTE This CD is not required during installation Page 1 Welcome Features Overview of Features at the Machine Using the powerful features available on your machine you can Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed This reduces the risk of jams and damage to originals Perform Different Tasks Simultaneously Your machine performs different tasks simultaneously A job can be added to the job queue by scanning it even while the machine is printing another job Make Copies Look Like Originals Your machine allows the reproduction of high quality images especially photographs graphics text or a combination Compare your output to that from other copiers and see the difference Customise Image Size and Placement You can manipulate the appearance of the image on the output stock Shift the image to create margins for binding Automatically reduce enlarge or centre your images Print multiple reduced images on a single page Use Digital Features to Simplify your Work Process Use the Build Job feature to divide a copy or embedded fax job into different segments and apply different settings to each of the segments This allows you t
12. output depending on the features selected The Professional Finisher also incorporates a Booklet Maker which can fold and staple your output The Booklet Maker stapler requires 2 staple cartridges each containing 2000 staples The finisher stapler has 1 staple cartridge containing 5000 staples This finisher can hold up to 250 sheets of paper in the top tray and up to 3000 sheets of paper in the stacker tray The optional Tray 6 Inserter can be installed on this finisher The stacker can collate stack staple and hole punch your output depending on the features selected This finisher can hold up to 250 sheets of paper in the top tray and up to 3000 sheets of paper in the stacker tray The optional Tray 6 Inserter can be installed on this finisher The stacker can collate stack staple and hole punch your output depending on the features selected The finisher incorporates a booklet maker that will fold and staple your output A C Z Folder tri fold is available as an option Page 9 Product Overview Product Overview Page 10 Quick Use Guide Getting Started Control Panel Overview Features Displays the job features on the screen Job Status Displays job progress information Machine Status Displays the current status of the machine amp Power Saver Indicator Indicates when the machine is in Power Saver Mode Jc Asterisk Use to start a DTMF Dual Tone Multi frequency operation Ji Dia
13. returned to their correct positions The red flashes behind the jam clearance handles and levers should not be visible NOTE Jam Clearance areas vary depending on your machine model and configuration Quick Use Guide Page 33 Troubleshooting 3 Document Jams gt Remove all the documents from the document handler and document glass as instructed gt Re order the documents as at the start of the job and reload The documents will be recycled automatically to recover the job If you are unable to clear the fault refer to the next section to contact your local Xerox Welcome and Support Centre for assistance Xerox Welcome and Support Centre If the difficulty persists contact the Xerox Welcome and Support Centre The Welcome and Support Centre will want to know the following information The nature of the problem the Machine Serial number the fault code if any plus the name and location of your company Locating the Serial Number 1 gt Press the Machine Status button on the control panel Ready Select Features to scan gt The Machine Information 2 screen displays gt Select the Faults tab to see ER Machine Details details of recent faults aksen together with fault codes Total Impressions Billing Counters 629 093 gt Select Machine Details to 3 display the Customer Ready Select Features to scan you Support Number for the FEE IEA ARNE Welcome and Support option
14. E ES 14 Copying an ID Card NE NE 15 Saving for Reprint ssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenne 16 Reprinting Saved JODS seisiesessiri nna EEA danken 17 Sending an Embedded Fax rnnnrnnuvnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnennne 18 Sending Server FAX sesesssidnessencmarncsretsesaseanciamanasareswnedaececianewcnaseiwentaneaeiene 19 Sending an Internet Fax nrrnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnennnennnennnnnnnnennnennnunnnnre 20 Scanning a Document to a File rrrrvnnrnnnnvrnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnuennne 21 Sendin AN E Mails e airaa aa 22 Pring TOM a PO eiii E E Ei 23 Sending a LAN FIX ssassassnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 24 Printing with Internet Services r nnxrnnnnnnnnnnnnnnennnnennnnennnnennnnennnnnnnnuennnnnen 25 Logging On Logging Off rennnnnnnnnnennnnnnnnennnnnnnnnnnnennnennnnnnnnennnennnennnnennn 26 Customising your Machine rennnnnnnnnnnnvnnnnnnnnnennnnennnnennnnnnnnnnnnnnnnnnnnnnnnnennr 27 F nher ASSISTANCE re 28 IVI ALIVE VAIN Carica antancataeennutysededoesuesansteedewsantoneseaexueeeaaietaaescanans 29 COINS CHAOS EV ME 29 Cleaning the Machine vavvavvvessavmsmvmeermmnsndsem 30 Fe NSR 31 Troubleshooting EE NE EN 33 Fault Clearance svara ne 33 Xerox Welcome and Support Centre arxnnxnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnn 34 Quick Use Guide Page i Table of Contents Page ii Quick
15. Services FreeFlow SMARTsend The FreeFlow SMARTsend or FreeFlow SMARTsend Professional offer optional Network Scanning tools Quick Use Guide Page 3 Welcome Welcome Safety and Legal Page 4 To ensure you operate the equipment safely please carefully read the safety and regulatory notes in the Interactive User Guide on the Interactive User Guide CD CD2 before using this product Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements These include safety agency approval and compliance to established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Any unauthorised alteration which may include the addition of new functions or connection of external devices may impact the product certification Please contact your authorised local dealer for more information This product must be operated from the electrical supply type indicted on the data plate label located on the rear cover This product must be connected to a protective earth circuit This product is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal Never remove these covers or guards as these are fitted to ensure user safety
16. TRE Print Microsoft Internet Explorer File Edit view Favorites Tools Help and make your selections Status Jobs Job Submission XEROX WORKCENTRE Internet Services ga elit HRA Browse Note Please wait for Job Submission con igating to another page Otherwise jo device from this page Software upgrade an submitted through the Manual Upgrade page firmation window before b will be deleted ote Only print ready files ps pcl etc may be su the ftware d cloning files may be Printing Copies Color Auto S Output Destination gt Click on Browse and locate the file to be printed gt Click on Submit Job NOTE For more detailed information on using Internet Services refer to the System Administration CD CD71 Internet Services features include gt Creating modifying and deleting scan templates if Network Scanning is available gt Promoting deleting or releasing a job in the Print Queue gt Reviewing the status of your machine gt Reprint Saved Jobs Page 25 Getting Started Getting Started Logging On Logging Off If an authentication mode has been enabled a valid User Number needs to be entered in order to access the machine functions Authentication is a useful network security management tool limiting restricting and monitoring access to the network via the machine Authentication can be set up b
17. User Copy and Save gt Select the required option Select Save Only if you want to store your document 3 without printing Select Copy and Save if you want to print a copy and store your document gt Select the folder where you want to store your document gt Select the required features on the Touch Screen gt Press Start Available Memory 95 Select a folder to open where job is to be stored SS A E All Basic Settings Services 2 Sided Copy Reduce Enlarge Paper Supply G1 gt 1 Sided GP 100 gt Auto Paper 132 Sided Auto QJE 4440 QJ2 gt 2sided J aa ma QJei a0 D231 Sided Ad A3 141 QJe1a0 _ More _ More _ More Page 16 Quick Use Guide Getting Started Reprinting Saved Jobs 1 Quick Use Guide gt Access the Reprint Jobs screen if necessary select the Features button on the control panel Available Memory 95 Select a folder to open n i Reprint Saved 1 All Jobs Services Folder Name Type Owner Ca Default Public Folder Public System Ci ANDY Public Local User T Manage 1 Folders gt Select the folder where you stored your document gt Select the document from the list gt Select the required features on the Touch Screen gt Select the required option e Select Print if you want to print and then delete your document e Select Print and Save if you want to print and then save changes to your document settings e Select Save
18. WorkCentre 5632 5638 5645 5655 5665 5675 5687 Quick Use Guide 604P19210C MAXIMISE YOUR PRODUCTIVITY by taking advantage of all the capabilities of your device An Interactive User Guide CD is supplied with your product The CD provides animated tutorials and interactive screens When installed on your network it will always be available to everyone or load it on your hard drive for easy access Prepared by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2008 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions Contents VAERE 1 Additional Resources anrannnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnennnnnnennnennnnnnnnnunnnnennenn 1 FRANS kr 2 Safety and Le Unner 4 Product Overview EEE mnnn 5 WorkCentre OVCIVICW Luuuuuaamsdduinulriedbkunsidakdnknkinaameddeke 5 WorkCentre Options Lean 5 Finishing Devices a sasssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mennene 8 SemmasSedL 4 11 Control Panel Overview ranxrnnuvnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnernnnnnnnennnennne 11 PT NT Tv 12 Loading Paper Lae eaueduteeid 13 MAKING G OPIC Ssnan EE EER
19. anned gt Image Quality adjustment gt Delaying the start time of a fax gt Adding a Cover Letter gt Sending to more than one recipient gt Mailbox storage and polling to and from your machine gt Setting the transmission speed Page 18 Quick Use Guide Getting Started Sending a Server Fax Server Fax is an optional feature on networked WorkCentre machines If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled Refer to the System Administration CD CD71 for more information NOTE Both Embedded and Server Fax can be installed on the WorkCentre at the same time however only one service can be enabled for use gt Load the documents 1 either in the document handler or on the document glass NOTE Documents are only scanned once 2 gt Select Fax NOTE You may need to select All Services first to access the fax Dialing Options Resolution Sides Scanned Op ti on OJ Standard Sided dialing Characters Fine I Sided gt Enter the telephone number EE ge Touch Screen gt Press Start 3 gt Select the required features on the More Fax 2 Features Olmage Quality O Original Input ODelayed Send Cr Type Text ed Auto sd Lighten Darken 0 Suppression Off 73 OMore Image Quality Contrast 0 sj Sharpness 0 Fax features include gt Adjusting the Resolution gt Faxing double sided originals gt Programming the size of the origi
20. d are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire 1 Document Glass and Constant mn Velocity Transport Glass l gt Apply Xerox Cleaning Fluid or Xerox Constant velocity Anti Static Cleaner to a lint free cloth transport glass Liquid should never be poured directly onto the glass gt Wipe clean the entire glass area gt Wipe away any residue with a clean cloth or paper towel NOTE Spots or marks on the glass will be reproduced on the prints when copying from the document glass Spots on the Constant Velocity Transport Glass will show up as streaks on the prints when copying from the document handler 2 Touch Screen gt Use a soft lint free cloth lightly dampened with water gt Wipe clean the entire area including the Touch Screen gt Remove any residue with a clean cloth or paper towel For more information about maintaining other areas of your machine please refer to the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine Page 30 Quick Use Guide Maintenance Further Assistance Quick Use Guide For any additional help visit our customer web site at www xerox com or contact the Xerox Welcome and Support Centre quoting the machine serial number gt Press the Machine Status button on 9 AE og the control panel DO GHI JKL MNO ODO PORS TUV WXYZ OO Ready Sel
21. ect Features to scan your job gt The Machine Information screen displays Machine 1 Information gt Se ect M ac h i n e Detail Is Billing Information Machine Details 5 Paper Tray Status Serial Number Total Impressions Billing Counters Print Reports 629 093 gt The Cu stome r S u p port N u m be r Ready Select Features to scan your job for the Welcome and Support Centre and the Machine Serial Customer Support System Configuration Machine Hardware N um be r are d IS p ayed i AER XK ARK C Options Configuration Supplies Number System Software Version KOK OX HOK HOK Machine Software Fax Line ID s Versions 1234 5678 Machine Serial Number Page 31 Maintenance Maintenance Page 32 Quick Use Guide Troubleshooting NOTE For additional Troubleshooting information please refer to the Interactive User Guide CD CD2 or the System Administration CD CD1 Fault Clearance When a fault occurs a fault screen 1 displays which provides recovery instructions gt Follow these instructions to clear z e Close Left Hand Door the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared 2 Paper Jams gt The fault screen will indicate the location of the jam gt Use the green handles and knobs indicated in the instructions displayed on the screen to remove the jammed paper gt Ensure that all jam clearance handles and levers are
22. ed at one time Up to 50 sheets of 90g m 24lb paper or a maximum stack height of 5 5mm can be stapled manually using the Convenience Stapler The staple cartridge holds 2000 5000 staples NOTE The Convenience Shelf must be fitted to your machine before the Convenience Stapler can be installed This tray is installed in place of paper tray 2 to enable envelope printing The tray is adjustable for the most common sizes and has a capacity of up to 50 envelopes This kit enables a single telephone line connection Basic Fax also referred to as Embedded Fax will scan your documents and send them to most types of fax machine connected to a telephone network The images are sent from your machine directly to the fax number entered Enables two telephone lines to be attached to the machine This provides all the features of the Basic Fax kit plus the capability to send and receive faxes at the same time Enables a document to be sent to a fax machine that is connected to a telephone network The images are sent from the PC directly to the fax number entered Enables users to send and receive hard copy faxes via a fax server The images are sent from your machine to a third party fax server which relays them to the fax number entered Allows users to send or receive faxes over the internet or intranet Allows an image to be scanned and sent to any valid e mail address The scanned image is sent as an e mail attachment to the specified recipie
23. is NOT specifically described in the documentation supplied with your machine Staple Cartridges Quick Use Guide lf your machine is equipped with a finisher you will be required to replace the staple cartridge or cartridges when the machine displays a message instructing you to do so To replace a staple cartridge follow the instructions on the User Interface or refer to the Maintenance section of the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine HINT To place an order for any Xerox consumables please contact your local Xerox Representative giving your Company Name product number and the machine serial Page 29 Maintenance number CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Cleaning the Machine WARNING When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children WARNING Do not use pressurised air spray cleaning aids on or in this equipment Some pressurised air spray containers contain explosive mixtures an
24. l Pause Enters a pause in a telephone number when transmitting a fax Touch Screen Help x Access Accesses additional Accesses Tools used to adjust the information defaults of the machine 3 Language AC Clear All Changes text to an alternative Resets all the features to their default language settings Displays and selects all the available programming features plus fault clearance procedures and general machine information Ready to scan your job Basic Copying Output amp gt Collated Cc Uncollated CJ Single Staple D CJ Hole Punch I More Quick Use Guide 2 Sided Copy G1 gt 1 Sided QJ1 gt 2 Sided mu gt 2 Sided QJ2 gt 1 Sided _ More Interrupt Temporarily stops the current job to allow a priority job to be run V Pause Temporarily stops the current job lt gt Start Starts the job Hash Indicates the dialing C Clear character or designates a Deletes numeric group dial number Also values or the last digit used when entering a entered password ID Card F E Copy Fax Reduce Enlarge Paper Supply GP 100 Auto Paper CJ Auto Coe4ac QJA gt A 1 Je a0 adr 141 QJea40 C Jhore Q mare Page 11 Getting Started Power On or Off Page 12 1 To power ON gt Press the Power switch The entire powering on process to power on all installed options takes less than 165 seconds NOTE Certain functions of the machine e
25. nals being scanned gt Image Quality adjustment gt Delaying the start time of a fax Quick Use Guide Page 19 Getting Started Getting Started Sending an Internet Fax Internet Fax is an optional feature on networked WorkCentre machines Refer to the System Administration CD CD1 for more information gt Load the documents 1 either in the document handler or on the document glass NOTE Documents are only scanned once When Address List is complete load documents and press the Start button 2 gt Select Internet Fax Ready to scan your job NOTE You may need to select Al mento Send Services first to access the Internet S QQ Petails Fax option Or a QJremove All gt Select To p enter the reci pient kor pk a Xerox WorkCentre Pro e mail details and select Save gt Select Edit Subject enter a subject and select Save gt Select the required features on the Touch Screen Contrast setting changed to be c 2 Basic Settings gt Press Start Color Scanning 2 Sided Scanning I Color OG Sidea I Grayscale 9 Sided Black amp White IQ Sided Rotate Side 2 Internet Fax features include gt Setting up a Public or Internal Address Book gt Adjusting the Resolution gt Scanning double sided originals gt Programming the size of the originals being scanned gt Image Quality adjustment gt Changing the default file format setting Page 20 Quick U
26. nt s Used to scan an original document and convert it into an electronic file The file can be distributed and archived in a variety of ways The final destination of the electronic file will depend on the scan path chosen by the user Used to add colour scanning capabilities to Network enabled machines The Colour Scanning Enablement card also upgrades machines with E mail and Internet Fax capabilities Enables the tracking of machine usage for Print Copy and Scan jobs from multiple machines over the network Quick Use Guide Xerox Standard Accounting Foreign Interface Device 256MB Electronic Pre Collation EPC Memory Quick Use Guide Product Overview A tool which can be used by administrators to track the number of Copy Print Network Scanning Server Fax and Embedded Fax jobs for each user provided these services are installed on the machine Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data Enables the attachment of a third party access and accounting device such as a card swipe or coin operated unit Additional temporary storage area for scanned information Page 7 Product Overview Product Overview Finishing Devices Top Tray Stacker Tray Top Tray Stacker Tray Basic Office Finisher Office Finisher Top Tray Stacker Trays Top Tray Stacker Tray w4 Booklet Maker Tray Advanced Office Finisher Professional
27. o Combine originals from the document glass and the document handler into a single job Create a single job using different programming features for each original Feed more than the maximum number of originals through the document handler without reprogramming Use the Transparency feature to produce transparencies with transparency separators in one step Use the Booklet Creation feature to automatically reduce or enlarge and sequence the images when making booklets Use the Covers feature to automatically add covers to your documents Use the Mixed Size Originals feature to copy mixed size originals simultaneously Produces copies on uniform size paper or mixed size paper Use the Annotation feature to add a comment page number or date to your copy output Be Environmentally Friendly This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper Scan Documents to Create Electronic Files Optional This feature allows you to create electronic files from your originals which can be Page 2 Quick Use Guide Welcome Filed on the server Transferred over the network to your desktop Distributed through an e mail system Automatically placed into a Document Management Application Converted into an electronic digital document which can be edited managed shared and distributed using a wide variety of software applications Fax D
28. ocuments Optional The optional Embedded Fax service is a walk up feature that enables you to transmit and receive hard copy faxes using a telephone network The optional Server Fax service is a walk up feature allowing you to scan your documents and send them to any type of fax machine that is connected to a telephone network via your fax server NOTE Both Embedded and Server Fax can be installed on the WorkCentre at the same time however only one service can be enabled for use The optional Internet Fax service allows users to transmit and receive documents as an e mail attachment This type of fax travels over the internet or intranet Overview of Features at the Workstation If your machine is connected to a network you can use the following features Refer to the System Administration CD CD71 for connection details CentreWare Print Drivers The Print Driver extends the productivity power of your machine to your desktop Options include e 1 sided or 2 sided e Collated and stapled sets depending on the finisher options available on the machine e Resolutions up to 1200x1200 dpi e Adding standard or customised watermarks e Printing multiple images on one page CentreWare Tools The CentreWare software suite also offers optional User Management Tools CentreWare Internet Services A built in web Home Page which allows print ready files to be sent via the World Wide Web This feature is accessed via nternet
29. per Orientation Size Ad 210 x 297 mm v Portrait Source Automatically Select vi Landscape Network OK Cancel Network cna Fax 2 gt Select Properties gt Select Job Type and then Fax from the pull down menu gt Enter the recipient details and select the featu res required Fax Number Name Organization 01225555411144 J Smith Company gt Click OK to send your document Recipients Cover Sheet Options NOTE nstructions may vary depending on the application being used LAN fax features include gt Creating a Phone book gt Confirmation Sheet gt Send Speed gt Resolution gt Send Time gt Cover sheet Page 24 Quick Use Guide Printing with Internet Services Printing with Internet Services is available on the WorkCentre if the option compatible with PostScript 3 is installed Internet Services uses a Web User Interface embedded in the machine to communicate between the HTTP server and the machine This option is only 1 Quick Use Guide available when the machine is connected to a network gt Open your Web Browser then enter http and the printer TCP IP address gt Press the Enter key on your workstation keyboard The default Status window displays HINT If you do not have the TCP IP address for your machine Refer to the System Administration CD CD71 Getting Started gt Click on Print amp XEROX WORKCEN
30. re items on the machine that need replenishing or replacing such as paper staples and customer replaceable units To place an order for Xerox consumables please contact your local Xerox Representative giving your Company Name product number and the machine serial number HINT For information about locating the serial number please refer to Locating the Serial Number on page 34 To find out more information about each consumable please refer to the Maintenance section of the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine Customer Replaceable Units There are 5 replaceable units on the machine Xerographic Module Replenisher Bottle toner Fuser Module and Ozone Filter Document Handler Feed Head Waste Toner bottle The machine will display a message on the Touch Screen when any of the above need to be reordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so To replace a Replaceable Unit follow the instructions on the User Interface or refer to the Maintenance section of the nteractive User Guide CD CD2 contained in the CD Pack delivered with your machine CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that
31. s contigo Centre and the Machine Se System tenes Version XXX versions Serial Number Fax Line s Machine Serial Number 1234 NOTE The serial number can also be found on a metal plate inside the front door Page 34 Quick Use Guide
32. se Guide Getting Started Scanning a Document to a File Refer to the System Administration CD CD1 for more information on Network Scanning 1 Quick Use Guide gt Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once gt Select Network Scanning NOTE You may need to select All Services first to access the Network Ready to scan your job A partial template list is displayed Destination Details File 192 10 2 10 21 on 192 10 2 10 21 Fax Destination has been configured Scanning option Ready to scan your job A partial template list is displayed gt Select the template required gt Select the required features on the Touch Screen gt Press Start gt On completion access your job at your workstation 2 Basic Settings 2 Sided Scanning Sided 32 Sided 732 Sided Rotate Side 2 Color Scanning Black amp White Network Scanning features include gt Adjusting the image output requirements gt Adjusting the Resolution gt Scanning double sided originals gt Programming the size of the originals being scanned gt Changing the destination for the scanned image All Services Original Type Scan Preset For Proto and Text Sharing and Printing I Photo QD High Quality Printing Text archival Record Q More Page 21 Getting Started Getting Started Sending an E mail
33. t Features to scan your job Incomplete Printing Jobs C Incomplete Non Printing Jobs O All Incomplete Jobs Help enabled Not ready to program or scan To exit Help select Exit Help on the Touch Scree Default View Completed Printing Jobs O Completed Non Printing Jobs C All Completed Jobs n or press the Help button cms aoc J eaten Reduce Enlarge ay gt Messages screen instructions and graphics provide additional information For additional Help If you need any additional help on using your machine you can gt Refer to the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine gt Refer to the System Administration CD CD1 contained in the CD Pack delivered with your machine gt Visit our Customer Web Site at www xerox com or contact the Xerox Welcome and Support Centre quoting the machine serial number Ready Select Features to scan your job gt Press the Machine Status button on the control panel gt Select Machine Details to Customer Support System Configuration a o i i AE LU SS Options Configuration d S p a y th e m a ch l n e S e ri a Supplies Number System Software Version l i OOK Machine Software num be r elie i a Versions i 1234 Machine Serial Number 5678 NOTE The serial number can also be found on a metal plate inside the front door Quick Use Guide Maintenance Consumables Consumables a
34. t to part 15 of the FCC Rules Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 USA Canada IEC60950 1 Edition 1 2001 This product has been manufactured under a registered IS09001 Quality system Please refer to the customer documentation supplied with the product for full safety and legal information Quick Use Guide Product Overview WorkCentre Overview Control Panel Document Handler Touch Screen and Numeric Keypad Document Glass under the Document Handler se Bypass Tray folds up when not in use ner ai al Paper Trays 1 amp 2 Offset Catch Tray Paper Tray 5 WorkCentre Options The following options are available for the WorkCentre copier printer Scanner Document Feeds 75 or 100 single or double sided documents depending on model speed Documents Handler from A5 to A3 5 5 x8 5 to 11 x17 can be fed Fitted instead of the document cover Paper Trays 3 Both trays have a larger capacity than trays 1 and 2 therefore reducing the number of times amp 4 you need to replace paper in the machine Paper Tray 5 Has a larger capacity than trays 3 and 4 further reducing the number of times you need to replace paper in the machine Paper Tray 6 Optional inserter tray a
35. tting Started Loading Paper 1 gt Open the required paper tray NOTE Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3 5 5 x8 5 and 11 x17 Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8 5 x 11 long edge feed paper only gt Load paper Paper must not be loaded 2 above the fill line gt Close the tray NOTE For paper trays 1 and 2 ensure the guides are just touching the paper otherwise the size automatically detected may be incorrect gt Select Confirm OR select Change Size and or Change Type and Colour to 3 reprogramme the tray if the paper size type or colour has changed NOTE Ensure the Size Type and Colour are all correct For standard copy paper the following should apply Size A4 Type Plain paper Colour White Ready to scan your job 1 If the tray information is OK touch Confirm Check the settings for Tray 2 Change Size White Change Type and Color Plain Paper NOTE Some machine configurations do not support envelope printing please refer to the Product Overview chapter for more information Quick Use Guide Page 13 Getting Started Getting Started Making Copies gt Load the documents either in the 1 document handler or on the document glass NOTE Documents are only scanned once gt Access the Basic Copy screen if necessary select the Features button
36. vailable with the High Volume Finisher and High Volume Finisher with Inserter Booklet Maker Designed to hold special stock for example covers that is inserted into a job Offset Catch Delivers output either face up or face down collated or uncollated Each set or stack will be Tray offset from the previous to enable easy separation Fitted instead of a finisher Quick Use Guide Page 5 Product Overview Finisher Hole Punch Convenience Stapler Envelope Tray Basic Fax Kit Embedded Extended Fax Kit Embedded LAN Fax Server Fax Internet Fax E mail Network Scanning Colour Scanning Enablement Kit Network Accounting Page 6 There are 6 finisher types available depending on your machine configuration Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher High Volume Finisher High Volume Finisher with Booklet Maker To identify your finisher type and for more information about each finisher refer to Finishing Devices on page 8 Your chosen finisher is fitted instead of the Offset Catch Tray This option is available if your machine is equipped with any of the five finishers fitted with a Hole Punch The kits available are 2 Hole 3 Hole 4 Hole or Swedish 4 Hole Each sheet is punched individually so there is no limit to the number of sheets in the set Additional Hole Punch kits can be purchased as an option although only one kit can be fitt
37. y the System Administrator to restrict access to the features within E mail Network Scanning Server Fax and Internet Fax Network Requires your network login name and password If you do not have a network account on ee the local network you will not be authenticated using this mode ccess Guest Access Requires a generic passcode that is set up by the System Administrator You will need to obtain the passcode from the System Administrator Xerox Secure Requires a configured card and card reader that is set up by the System Administrator You Access will need to obtain the access details from the System Administrator Au di tr on has been enabled USE Please enter your password and touch ENTER the keypad to enter a 4 digit password and then select Enter 1 gt To Log On when the nternal Internal Auditron Log on screen gt To Log On when Network Accounting has been enabled enter a valid User ID and Account Pisse input yor user and Account IDs ID and select Enter User ID Account ID Network Accounting Log on screen 2 gt Complete your job 3 To Log Off gt Press Access OG on the control panel gt Select Logout on the Touch Screen Page 26 Quick Use Guide Getting Started Customising your Machine Quick Use Guide Your machine can be customised to suit your working environment and practices The System Management Tools enable your System or Machine Administrator to set up customise
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