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KYOCERA TASKalfa 300i

1. Paper Size OPERATION GUIDE Appendix 1 3 t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Folio size original is reduced to match A4 size paper all indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 14 OPERATION GUIDE Reduced RX Sizes Received FAX Size Priority
2. Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically alte indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts OPERATION GUIDE Appendix 15 Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE If an error occurs during V34 communication the U in the error codes is replaced by an E Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto
3. FAX Speaker Volume E FAX Monitor Volume L Document L FAX Box Register Edit Box YES E FAX Box List Polling Box Delete Transmitted File FAX TX RX Common Encrypt Key Registration FAX Remote Diagnosis i Transmission Basic 4 Local FAX Name Entry TTI L FAX Local FAX Number 1 Local FAX Number 21 Dialing Mode Port 1 Dialing Mode Port 2 tt m Local FAX ID Retry Times Reception Basic 4 Media Type MP Tray Reduced RX Size Reception Date Time 1 Duplex Printing L 2 in 1 Print FAX Rings Normal Rings TAD I Rings FAX TEL RX Setting Remote SW Dial L Reception Porttt L Encryption Reception TX RX Restriction 13 TX Restriction RX Restriction Unknown Number Reception Permit No List Permit ID List Reject No List L RX Forward Requirements Date Timer Date Time Time Zone Unusable Time Continued on next page T Inch specification only tt Requires 2 optional FAX Kits Dual FAX option OPERATION GUIDE Appendix 7 Continued from previous page Report Report Print Status Page Print Admin Report Setti
4. When deleting the destination or deleting the job 1 Press or to select the destination you want to delete Press Delete Press Yes in the confirmation screen to delete the destination 5 Press OK OPERATION GUIDE 4 5 FAX Operation Advanced Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 500 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax number Press Next Dest to enter the next fax number NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 2 After enter
5. 2008 NSE 35 10 rine 31 second Eea EE Cancel J 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search GE key Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a stored program by its program number The Quick No Search key performs the same action as the No displayed on the touch panel The use of the Quick No Search key is explained below using an example in which a speed dial number is specified and used to select a destination For more information on speed dialing refer to Using the Speed Dial key on page 3 32 1 Press the Quick No Search key or No in the basic send screen 3 2 OPERATION GUIDE FAX Operation Basic a Ready to send EET 2 Inthe number entry screen use the numeric keys Place original to enter the speed dial number Destination Address S AOFFICE 1234567890 Book E mail 2o j EE Oe Touch key number 2 Adar Enty NOTE If you enter a 4 digit speed dial number the AE RB PERSE operation in step 3 can be omitted The basic send g Atv Screen appears and the specified destination appears in the destinations list FAX Addr Entry WSD Scan Destination Quick Setup Original Sending Image Quality
6. SWEDEN KYOCERA MITA Svenska AB Esbogatan 16B SE 164 75 Kista Phone 46 8 546 550 00 Fax 46 8 546 550 10 www kyoceramita se UNITED KINGDOM KYOCERA MITA UK Ltd 8 Beacontree Plaza Gillette Way Reading Berkshire RG2 OBS Phone 44 1189 311 500 Fax 44 1189 311 108 www kyoceramita co uk KYOCERA MITA WORLDWIDE JAPAN KYOCERA MITA Corporation Head Office 2 28 1 Chome Tamatsukuri Chuo ku Osaka 540 8585 Japan Phone 81 6 6764 3555 Fax 81 6 6764 3980 www kyoceramita com USA KYOCERA MITA America INC Head office 225 Sand Road P O Box 40008 Fairfield New Jersey 07004 0008 USA Phone 1 973 808 8444 Fax 1 973 882 6000 www kyoceramita com us KYOCERA CORPORATION JAPAN KYOCERA CORPORATION Corporate Headquarters 6 Takeda Tobadono cho Fushimi ku Kyoto 612 8501 Japan Phone 81 75 604 3500 Fax 81 75 604 3501 www kyocera co jp X KYOCERA E1 QUALITY CERTIFICATE This machine has al qualicy controls and linal inspection Ww a X KYOCERA Rev 2 2009 10 305JP56032
7. Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies Communication s 08 08 2009 10 10 Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows Printing Job Log Screen Display Key Job No Description Job acceptance number End Date Job completed date Type Icon indicates job type Fax reception amp i FAX reception Job Name Job name User Name User name Blank if no information is available 3 Press i7 in Job Type and select FAX or i FAX OPERATION GUIDE Checking Transmission Results and Registration Status Display Key Description Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error i7 in Job Type Specific type of job can be indicated Fax or i FAX reception in this screen Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 Sending Job Log Screen Display Key Description Job No Job acceptance number End Date Job completed date Type Icon indicates job type B Fax transmission amp i FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Blank if no information is available Result Result is indicated
8. 8 Specify the destination and press the Start key Sending begins OPERATION GUIDE 8 11 Internet Faxing i FAX Option NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 i FAX Reception At set intervals this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server No particular user intervention is needed when the machine receives an i FAX You can change the following reception settings i FAX address registration ncoming E mail check interval setting Cover page E mail information printing For details refer to j FAX POP3 Settings on page 8 6 Manual i FAX Reception Use this procedure to check for faxes immediately Status Job Cancel 1 Press the Status Job Cancel key 2 Press Device Communication 3 Press Check New FAX of i FAX The machine connects to the mail server and starts downloading any Internet faxes it finds Removable Memory Not connected Format Remove Line Off J Aara Sending Jobs CO DEVE T j Paper Supplies Status 08 08 2009 10 10 8 12 OPERATION GUIDE 9 About Network FAX This chapter explains how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM wh
9. Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 12 OPERATION GUIDE Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size
10. 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number Name err Address Number 0033 chanos 9 Name H Mike Change gt Cancel J Back J l Register J 08 08 2009 10 10 4 Using or the numeric keys enter the custom address number 0001 to 2 500 NOTE The address number is the identification number for each destination You can select a number available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration When 0000 is displayed an available number is automatically assigned Press OK Press Change of Name T Enterthe destination name to be displayed on the Address Book and press OK Up to 32 characters can be entered OPERATION GUIDE 3 17 FAX Operation Basic pe cee em em fom eme Pause Ed p3 Backspace Sub Address Change gt Encryption Key No Change gt Chi ange gt TX Start Speed ECM Change Cancel J Back J l Register J 08 08 2009 10 10 f FAX No Entry Sub Address Sub Adres 234567890 Password Set sub address Space lt gt Backspace 1 Enter sub address and password using numeric keys Max 20 digits Cancel a OK ECCE CNN 08 08 2009 10 10
11. Encryption Box No t D 4 digits Key No in reception B 2 digits setting T When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems 6 24 OPERATION GUIDE Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered FAX Encrypt Key Registration i Register a key to use for encrypted FAX transmissions Up to 20 keys can be registered Encryption Key 08 08 2009 10 10 Encryption Key i Register or modify encryption key Enter 16 characters using the numbers 0 9 and the letters A F Encryption Key 08 08 2009 10 10 Press the System Menu key Press FAX Next of TX RX Common and then Register Edit of Encrypt Key Registration Select the unregistered encryption key and press Register Edit 4 Press Encryption
12. FAX Operation Basic 20 Check if each item has been entered correctly 21 Check if the destination has been set correctly and press Register The destination is added to the Address Book Contact Registration i FAX Up to 2 000 contacts can be registered Contact name i FAX address transmission mode and the conditions for the destination machine can be registered for each contact 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next Press Change of Address Number Name err o e 4 Using or the numeric keys enter the custom ress Number 8 Change ee aa address number 0001 to 2 500 9 Name Mike change gt NOTE The address number is the identification number for each destination You can select numbers available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 aed EFL numbers for group registration Sees When 0000 is displayed the number available is automatically assigned 5 Press OK 6 Press Change of Name T Enterthe destination name to be displayed on the Address Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press i FAX 3 20 OPERATION GUIDE FAX Operation Basic 9 Press Change of i FAX Adar
13. 3 Press Off and then OK Forwarding Detail Settings With the forwarding settings you can change the following detail settings Activating Time Setting Specify the times when the preset requirements are activated and deactivated 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 Press Change of Activating Time Sse 3 Select All Day or Preset Time pregio ene een anes be pret i T time according to the requirements To forward received originals all day select All Day press OK and then go to step 5 ELO To set the forwarding time select Preset Time and s go to the next step Cancel 4 Press to enter Start Time and End Time and then press OK NOTE Enter the time on the 24 hours system Priority Setting Set the priority of a registered forwarding requirement 1 Follow steps 1 to 3 of Registering Settings by Requirement on page 4 21 Press Change of Priority Press or or use the numeric keys to enter the priority 4 Press OK 4 26 OPERATION GUIDE FAX Operation Advanced File Format Setting for Each Requirement If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF or TIFF as the file format Follow steps 1 to 4 of Using Requirements for All Receptions on page 4 19 Follo
14. 4 Press Print Report Outgoing ESSET pestem des NOTE You can select a shown fax job and press eee ee itl E Detail to view detailed information of the job 10 10 09 45 A OFFICE 12345678 10 10 09 30 A OFFICE 12345678 Completed gy 10 10 09 25 A OFFICE 12345678 Completed gy 10 10 09 15 A OFFICE 12345678 Completed 63 08 08 2009 10 10 5 When the printing confirmation screen appears press Yes An activity report is printed FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report Press Off not to print or On to print 4 Press OK OPERATION GUIDE 5 9 Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print Report Then press Print of Status Page 3 When the printing confirmation screen appears press Yes A status page is printed 5 10 OPERATION GUIDE Checking Transmission Results and Registration Status Reporting FA
15. Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Waiting Although the received signal is not confirmed yet a job is ended i7 in Job Type Specific type of job can be indicated Fax or i FAX transmission in this screen Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 5 4 OPERATION GUIDE Checking Transmission Results and Registration Status Storing Job Log Screen Display Key Description Job No Job acceptance number End Date Job completed date Type Icon indicates job type Storing fax reception data Storing i FAX reception data Job Name Job name User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error YW in Job Type Specific type of job can be indicated Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 NOTE Jobs stored in a Polling box appear as scanner ES job types Checking Details of the Job Log You can check the detailed information of each job Displaying Details of the Job Log 1 Press the Status Job Cancel key 2 Press any of Printing Jobs Se
16. NOTE Up to 25 Permit ID numbers can be registered FAX Permit ID List 3 i Register an ID from which faxes will be accepted Up to 25 IDs can be registered 12345678 Detail Delete 08 08 2009 10 10 FAX Permit ID i Add or edit a Permit ID for transmissions Use or the numeric keys to enter a number Press the System Menu key Press FAX Next of TX RX Restriction and then Register Edit of Permit ID List Press Add Use or the numeric keys to enter Permit ID No 0000 to 9999 NOTE Press the Clear key to display the previous 000053999 number 2222 Er 08 08 2009 10 10 Press OK To register other Permit ID numbers repeat steps 3 to 5 Press Close OPERATION GUIDE 6 21 Setup and Registration Changing and Deleting Permit ID No FAX Permit ID List i Register an ID from which faxes will be accepted Up to 25 IDs can be registered L 12345678 Detail Delete Status 08 08 2009 10 10 FAX Permit ID i Add or edit a Permit ID for transmissions Use or the numeric keys to enter a number 0000 9999 2222 jL 08 08 2009 10 10 Setting Send Restriction 1 Follow steps 1 to 2 of Registering Permit ID No on page 6 21 2 Select the Permit ID No to be changed or deleted To change Permit ID No go to step 3 and to delete Permit ID No go to step 6 3 Press De
17. NOTE You can check the number of pages used by a user by entering the user name and password and pressing Check Counter Press Close in the counter browsing screen to log in 6 Perform the fax operation NOTE When the operation is completed press the Logout key OPERATION GUIDE 4 53 FAX Operation Advanced Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine NOTE When both user accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and Enter the account ID press Login NOTE You can check the number of pages used by a department by entering the Account ID and pressing Check Counter Press Close in the counter browsing screen to log in 08 08 2009 10 10 Check Counter s 2 Perform the fax operation NOTE When the operation is completed press the Logout key 4 54 OPERATION GUIDE FAX Operation Advanced Other Convenient Functions Functions that are convenient when sending fax are introduced here For usage of each function refer to the machine s Operation Guide Original Size Selection Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Sending Size Selection Select the sending size the size of
18. l L dL e ES Backspace JENS P S Ld 1L JC JC FE IC JC ANARE JC JC dC LILI Cancel List_A 1 08 08 2009 10 10 10 Check that the entry is correct Press OK Appendix 4 OPERATION GUIDE Specifications NOTE Specifications are subject to change without notice Item Description Type Optional FAX kit Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 11 297 mm Max length 63 1 600 mm Automatic Document Feed Max 100 sheets with optional document processor Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Fine 16 dot mm x 15 4 line mm 600 x 600 dpi Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 1 000 keys Multi Station Transmission Max 500 destinations Substitute Memory Reception 700 sheets or more when using ITU T A4 1 Image Memory Capacity 16 MB standard for incoming faxed o
19. presses 3 Select a FAX Box and press Open Ten pene SS 0001 si Box Anonymous NOTE You must enter a box password in the 0002 cj2 Box Anonymous following situations e If user login is disabled e fuser login is enabled but the FAX Box has been selected by another user when you login with user privileges e Removable Memory 08 08 2009 10 10 4 32 OPERATION GUIDE FAX Operation Advanced 4 Press the checkbox and select originals from the list The selected originals are check marked NOTE To cancel the selection press the checkbox and delete the checkmark To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 35 For information on working with lists in FAX Boxes refer to the machine s Operation Guide From a FAX Box only printing is available Sending cannot be done 5 Press Print INCDCHENEEMENE Y aeaaee fase 0001 47 5 1 File 10 10 2008 09 00 100 MB 08 08 2009 10 10 6 Select whether the originals are to be deleted from the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box Use the procedure below to delete an original that you have forwarded to a FAX Box 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 32 2 Press Delete 0001 g 5 1
20. NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press FAX 9 Use the numeric keys to enter the number of the receiving system NOTE Up to 32 digits can be entered as the number of the receiving system Press Space to enter a space Use lt or gt to move the cursor To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number 10 Press Change of Sub Address When you do not use sub address communication go to step 14 11 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 18 OPERATION GUIDE FAX Operation Basic 4 Ready to send Encryption Key No Key 01 Off Encryption Box TX Start Speed 08 08 2009
21. NOTE When forwarding is used you can select whether to print or not to print the received originals Also you can specify a number of copies when printing Refer to Setting a Number of Copies on page 4 28 Setting example Sub Address 3333 gt Sub Address transmission Memory forwarding Sub Address 3333 FAX reception 1 Perform sub address transmission Refer to page 4 37 2 Use memory forwarding to forward received originals to multiple fax machines 3 Each forwarding destination receives the fax 4 18 OPERATION GUIDE FAX Operation Advanced Using Requirements for All Receptions To use requirements for all receptions use the following procedure NOTE To register setting by each reception requirement refer to Registering Settings by Requirement on page 4 21 To change the entry contents follow the same operation 1 Press the System Menu key 2 Press FAX and then Next of RX Forward a Requirements Press Use Requirements for All RX ihn 4 Press Next of Forward Setting i Print or forward the received file according to requirements Foret caning Change Setting by Requirement Print Use Requirements off for All RX D Activating Time All Day Cancel Press Change of Forwarding Select On or Off whether to forward or not to forward the received documents and press OK 7 Press Change of Forward Destination EA
22. Using the Address BOOK 0 ec drr nidie hh he 3 17 Using One touch Keys esec creerererd t niria AEE EEES hh hh nnns 3 29 Using the Speed Dial key lllsseeseeesse eee eens 3 32 Dialing the Same Receiving System Redial nananana aaua aaa 3 33 Previewing Images 224 44 bebe ba a ee eee ee a a a e eaaa eee d dn 3 34 4 FAX Operation Advanced Long Originals 3 EN ace d E ad Gee Res Ra RR E Rem eee aS 4 2 Delayed Transmission 0 00 hr 4 3 Broadcast Transmission 00 00 ccc hr 4 6 Standby Transmission c2 pELGRUIXORGA REG GRAM EEEMP EPNIERGO X RARE ERR 4 8 Interrupt Send eec ak ee kd eee RUE RUE UR Ree UE C Ron KORR a a A 4 9 Chain Dial aisse 4o robnIA edeeidadtiade eid od Eie ere eb ERI dite RADAR 4 10 Manual Send 52 d e pelea ae 4x4 d d eda hag KaneR E Ng Xe RV ER e eed ee 4 12 Manual Reception ec evesh LA REA RR Yawn honda GRAS Ot GY AREA RAM ESO 4 13 Remote Switch Function 0 ccc mr 4 15 Printing Sending Received Faxes by Requirements Memory Forwarding 4 17 FAX Box FUncllOn exilia e EDPERREXWRG E XGA Peed ea NL RO NY tes 4 30 Sub Address Communication llllleee n 4 37 Program Dial T rr 4 39 Polling Communication sseseseeee e ae 4 41 Account Management llsseelee eh rh 4 51 Other Convenient Functions ssseeee eee ae 4 55 5 Checking Transmission Results and Registration Status Various Tools for Che
23. optional document processor Refer to the machine s Operation Guide for placing originals OPERATION GUIDE 8 7 Internet Faxing i FAX Option Specifying the Destination a Ready to send Destination Place original 3 A OFFICE 1234567890 Book B OFFICE 1234568907 yi a ETA C OFFICE 1234569078 v a Folder Path e Entry On Hook L Direct J Chain J Demiyed U Delete J Recall FAX No 0001 0002 0003 0004 0005 No AAA BBB ccc DDD EEE 0006 0007 0008 0009 0010 1 er FFF GGG HHH Ill I amp Destination Quick Setup Original Sending Image Quality Advanced Data Format Setup 08 08 2009 10 10 a Ready to send i FAX Address Entry Mode Simple Destination Condition Next Dest J Cancel J d OK 08 08 2009 10 10 Add to Addr Book Transmission mode 1 Press i FAX Addr Entry 2 Press i FAX Address 3 Enter the destination address and press OK You can enter up to 128 characters NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix When Add to Addr Book is displayed you can register entered contents to the Address Book 4 Select Simple or Full from Mode by pull down menu Description Simple Transmission confirmation is not sent to the destination machine Full Transmission confirmation is sent to the destination machine 5 Press Desti
24. using seven levels or 13 levels Auto The optimal density is chosen according to the density of the originals 1 Tochange the original density press Color Image Quality and then Density NOTE You can see a preview of the image to be sent by pressing Preview For details refer to Previewing Images on page 3 34 4 Ready to send Destination 1 2 Select the density Place original 3 p s5 O K l f Density Lighter Normal Darker BEHE EE LTT Jo 08 08 2009 10 10 3 10 OPERATION GUIDE FAX Operation Basic Send Start Status Job Cancel Status Scheduled Job Job Type All Job No Accepted Time Type Job Name 438 14 47 BS abc def com InProcess yi Cancel Jobs Sending Job it Device lie 08 08 2009 10 10 Status Scheduled Job Job Type All Job No Accepted Time Type Job Name Status 438 14 47 Wi abc def com InProcess Printing Jobs Sending Job Storing Jobs Device Supplies Status 08 08 2009 10 10 T Press the Start key Transmission begins Checking the Send Status 1 Press the Status Job Cancel key 2 Press Sending Jobs The list of accepted time destination and status are displayed for each job Cancelling the Transmission On the Sending Jobs screen above select the job and press Cancel When the cancel confirmation screen appears press Yes N
25. 2 Press Common Settings Next of Sound and then Change of FAX Speaker Volume or FAX Monitor Volume LL 3 Select any of 1 Minimum 2 Medium 3 iJ Set the FAX monitor volume level Maximum or 0 Mute Minimum Medium Maximum a Q EN Ea E K 08 08 2009 10 10 4 Press OK OPERATION GUIDE 6 7 Setup and Registration Retry Times The number of retry times can be changed automatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 33 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Retry Times 3 Press or the numeric keys to enter the number 4 Press OK 6 8 OPERATION GUIDE Setup and Registration Receiving Mode The following five receiving modes are available FAX Automatic Reception Auto Normal e FAX TEL Auto Switch Reception Auto FAX TEL Refer to page 6 4 e FAX Answering Machine Auto Switch Reception Auto TAD Refer to page 6 4 e DRD Reception Auto DRD Refer to page 6 14 Manual Reception Manual Refer to page 4 13 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available only for inch models 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Selec
26. 70 22 3880 Fax 45 45 76 3850 www kyoceramita dk FINLAND KYOCERA MITA Finland OY Kirvesmiehenkatu 4 FI 00880 Helsinki Phone 358 9 4780 5200 Fax 358 9 4780 5390 www kyoceramita fi FRANCE KYOCERA MITA France S A Parc les Algorithmes Saint Aubin FR 91194 Gif Sur Yvette Phone 33 1 6985 2600 Fax 33 16985 3409 www kyoceramita fr GERMANY KYOCERA MITA Deutschland GmbH Otto Hahn Str 12 D 40670 Meerbusch Germany Phone 49 2159 918 0 Fax 49 2159 918 100 www kyoceramita de ITALY KYOCERA MITA Italia S P A Via Verdi 89 91 1 20063 Cernusco sul Naviglio MI Phone 39 02 921 791 Fax 39 02 921 796 00 www kyoceramita it THE NETHERLANDS KYOCERA MITA Nederland B V Beechavenue 25 1119 RA Schiphol Rijk Phone 31 20 587 7200 Fax 31 20 587 7260 www kyoceramita nl NORWAY KYOCERA MITA Norge Olaf Helsetsvei 6 NO 0694 Oslo Phone 47 22 627 300 Fax 47 22 627 200 www kyoceramitanorge no PORTUGAL KYOCERA MITA Portugal LDA Rua do Centro Cultural 41 PT 1700 106 Lisboa Phone 351 21 843 6780 Fax 351 21 849 3312 www kyoceramita pt SOUTH AFRICA KYOCERA MITA South Africa Pty Ltd 527 Kyalami Boulevard Kyalami Business Park ZA 1685 Midrand Phone 27 11 540 2600 Fax 27 11 466 3050 www kyoceramita co za SPAIN KYOCERA MITA Espana S A Avda Manacor No 2 ES 28290 Las Matas Madrid Phone 34 91 631 83 92 Fax 34 91 631 82 19 www kyoceramita es
27. Press OK OPERATION GUIDE Preparation Before Use Setting the TTI information Register the name local FAX name fax number and local FAX ID printed in the transmit terminal identification TTI area By registering the TTI data the receiver can easily find out where the FAX came from Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification NOTE To change the entry follow the same operation 1 Press the System Menu key 2 Press FAX Next of Transmission Next of Basic and then Change of Local FAX Name Entry The entry screen will be displayed 3 Enter the Local FAX Name to be registered Up to Use the keyboard to enter 32 characters can be entered Limit 128 characters Input 0 characters a rem NOTE For details on character entry refer to EJIIS nnb Character Entry Method on page 2 of the Appendix JE E JES A A LILI FE YN EN EEEN a nunungnsmm Upper case No Symbol Space Cancel J P OK 08 08 2009 10 10 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 16 NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines you can regist
28. SMB FTP transmission to send as one job For details refer to the machine s Operation Guide When the destination includes FAX or i FAX the FAX or i FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals 5 Select the resolution suitable for sending originals e 200 x 100 dpi Normal when sending originals with standard size characters Typical character size 10 5 point example Resolution Resolution e 200 x 200 dpi Fine when sending originals with relatively small characters and thin lines Typical character size 8 point example Resolution Resolution OPERATION GUIDE FAX Operation Basic e 200 x 400 dpi Super Fine when sending originals with minute characters and lines Typical character size 6 point example resolution Resolution e 400 x 400 dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point example resotution Resolution 600 x 600 dpi 600dpi when sending originals with minute characters and lines as finely as possible Typical character size 6 point example resolution Resolution NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send times Normally up to 400 x 400 dpi Ultra Fine is recommended The scan resolution should be equal to or higher th
29. Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Change of FAX Remote Diagnostics 3 Select either Off or On If you selected On press or or use the numeric keys to enter the predetermined ID 4 Press OK 6 32 OPERATION GUIDE Setup and Registration Prohibiting FAX Printing at Specified Times Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusable Time is set in addition to FAX printing all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX transmission 1 Press the System Menu key 2 Press v Date Timer 4 and then Change of Unusable Time 3 Press On and use or to enter the start time and end time NOTE If the same time is set as the start time and a end time you cannot use all day 4 Specify the code to temporarily cancel the unusable setting during unusable time Press
30. The transmission will start NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Recall information is canceled in the following conditions When you turn the power off When you send a next fax new recall information is registered When you log out OPERATION GUIDE 3 33 FAX Operation Basic Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent Press Start key to start sending Destination Press Cancel to change settings Sending Ii i fem t ANT Seles ie EJ Hob WD o E e Po o aione Erase FAX P P JE ETY o PE 9 Job Finish 9 File o m 2 PE Notice Subject Body T aa a H FAX Direct Send and 3 Er Transmission isis RX Print uad aad Destination Quz Setup PIE Sending Image Quality Advanced Data Format Setup Status 08 08 2009 10 10 Prepare to send the image as described in steps 1 to 6 in Automatic Send on page 3 4 Press Preview on the left side of the Quick Setup Type of Original Transmission Color Image Quality or Advanced Setup screen The machine scans the original and displays a preview image NOTE If the transmission functions below are modified the results are applied in the preview image For more info
31. Unlock Code and enter a four digits number NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login 5 Press OK 6 Press OK OPERATION GUIDE 6 33 Setup and Registration 6 34 OPERATION GUIDE 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit s MEMET REDA pieroto HI HN EROR EEREPPECH EIOCBIEKUEREE HG P CER 7 2 b Expansion Memory oie ne are Ee teeta eee See eee reyes EDDIE 7 3 TD 1 7 3 OPERATION GUIDE 7 1 Optional Equipment Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 1 7 2 OPERATION GUIDE Optional Equipment Expansion Memory By installing the 128 MB expansion memory you can increase the image memory size and increase the number of incoming faxed original pages that can be stored Call a service representative for mounting or removal of the expansion memory Dual FAX Installing 2 optional FAX Kits Dual FAX option allows you to use 2 phone lines This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settings
32. address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the Send FAX key 2 Select the destination Here refer to Sub Address Transmission on page 4 37 when entering the sub address NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 3 Press the Start key The operations for reception begin NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 46 OPERATION GUIDE FAX Operation Advanced Printing from a Polling Box Use this procedure to print an original stored in a Pollin
33. can set up to 32 767 kilobytes If 0 is entered the setting does not limit the maximum size Cover Page Specify whether the E mail messages are also printed Select On to print faxes with a cover page attached If the E mail message includes text the text is printed on the cover page After completing the settings click Submit to save the settings T This item is required OPERATION GUIDE Internet Faxing i FAX Option i FAX Transmission This section explains how to send an i FAX by directly entering the recipient s E mail address Switching to the Send Screen ae Ready to send Destination 1 Check that the basic send screen is displayed Place original Destination Detail A OFFICE 1234567890 B OFFICE 1234568907 C OFFICE 1234569078 On Hook L Diret J Chain J Detaiyeatt JU Delete Recall J 0001 0002 0003 0004 0005 No AAA BBB ccc DDD EEE FAX Addr Entry f 0006 0007 0008 0009 J 0010 1 100 FFF GGG HHH Ill 3 a WSD Scan iw Destination Quick Setup Original Sending Image Quality Advanced Data Format Setup 08 08 2009 10 10 If the basic send screen is not displayed press the Send FAX Send FAX key The screen for sending appears da NOTE Depending on the settings the address book screen may appear In this event press Cancel to display the basic screen for sending Placing Originals 2 Place the originals on the glass surface or in the
34. enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 7 Tosetthe password press Password and enter the password using the numeric keys NOTE If a password has been entered you can only send faxes if you enter a matching password You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press the Start key The originals are scanned and stored in the Polling box NOTE You can see a preview of the image to be stored by pressing Preview For details refer to Previewing Images on page 3 34 4 44 OPERATION GUIDE FAX Operation Advanced Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number If multiple contacts are specified they are dialed in sequence and originals are received from each contact NOTE By setting a group as the destination you can receive originals from up to 500 contacts in a single operation If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception When 2 optional FAX Kits Dual FAX option are
35. fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient Appendix 18 OPERATION GUIDE Error Code U14000 Possible Cause Action Reception to the FAX Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the FAX Box U14100 Transmission to the FAX Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmi
36. forwarding saving and printing the received originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the touch panel Also explains how to print administrative reports to check communication results and settings and registration status of the machine Chapter 6 Setup and Registration Explains various settings and registration pertaining to functions such as adjusting the volume of the alarm sound Chapter 7 Optional Equipment Introduces the optional Internet FAX Kit A Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed Chapter 8 Internet Faxing i FAX Option Explains how to use the i FAX function and the settings required for Internet faxing Chapter 9 About Network FAX Explains how to use Network FAX functions Read the Network FAX Driver Operation Guide in the included CD ROM online manual as well OPERATION GUIDE Xi Chapter 10 Troubleshooting Explains how to respond to error indications and trouble Appendix Explains character entry and the specifications of the machine NOTE This Operation Guide contains information for using both the inch a
37. matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Received Legal size document is reduced to match Letter size paper LI indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size Appendix 10 OPERATION GUIDE NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts OPERATION GUIDE Appendix 1 1 Reduced RX Sizes Received FAX Size
38. of Register Edit Box EEECODSDDSGUDTIKNSUDI IL LLUAUAA4 6 3 Press Add No Name Owner Use Area 0001 SALES Anonymous Detail Edit Delete 08 08 2009 10 10 4 Press Change of the required items NOTE The Owner and Permission are displayed when the user login has been enabled When Box No is selected 1 Press or enter the Box No by using the numeric keys 2 Press OK NOTE When 0000 is displayed the machine automatically assigns an empty number 4 30 OPERATION GUIDE FAX Operation Advanced When Owner is selected 1 Select the box owner You can also search for the owner by using Search Name or Search Login Press Detail to check User Name Login User Name Access Level Account Name and E mail Address When you have finished checking the details press Close 2 When you have finished selecting the owner press OK When Box Name is selected 1 Enter the FAX Box name Up to 32 digits can be entered 2 To complete the entry press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Confirm Password and enter the same password 3 Tocomplete the entry press OK NOTE A box password can be set if user login is disabled or i
39. parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine 6 16 OPERATION GUIDE Setup and Registration T If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected tt If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected n Reception Rejection Prerequisites R equirements Register Reject FAX The sender s Local FAX numbers Refer to Number is not registered Registering Reject FAX No on The sender s Local Fax page 6 19 Number matches a Reject Reception Rejection Reception restriction settings FAX No registered on the are specified in Reject List in machine Reception Restrictions Refer to Setting Reception Restriction on page 6 23 T If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not registered Registering Permit FAX No NOTE Up to 50 Permit FAX numbers can be registered 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Register E
40. pressing the program number Also you can assign names to programs to make recalling programs easier and more convenient NOTE The copy function can be also registered to the program Up to 50 programs including copying and sending functions can be registered When user login has been enabled only the administrator can register Registering Programs 1 Transmission requirements have been registered press the Program key 2 Press Register 3 Press the program number to be registered 1 to 50 NOTE When selecting a program number that has been registered you can replace the currently set function with the function represented by the program number 4 Enterthe program name and press Register The program is registered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Changing Deleting Registration Contents You can change program numbers and program names or delete programs 1 Press the Program key 2 Press Edit and press the key of the program number to be changed or deleted 1 to 50 OPERATION GUIDE 4 39 FAX Operation Advanced 3 Tochange the program number press Change of Program No Use or the numeric keys to change the program number and press OK To change the program name press Change of Program Name Enter the program name and press OK 4 Press Register When you select Yes on the change
41. sends reception capacity information in response to a transmission confirmation request from the sender Information on the resolutions compression modes and paper sizes supported by this machine is sent to the sender When this machine sends an i FAX The machine sends a transmission confirmation to recipients who selected full mode Transmission confirmation results sent back by recipients are included in the sent fax report For more information on sent fax reports refer to Activity Report on page 5 8 For more information on setting the conditions for destination machines refer to Contact Registration i FAX on page 3 20 or i FAX Transmission on page 8 7 i FAX Settings To send and receive Internet faxes you must first specify the SMTP server and POP3 server settings Specify these settings using COMMAND CENTER on a computer that is connected to this machine via a network Refer to the machine s Operation Guide for information on the network settings Accessing COMMAND CENTER 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 File Edit View Favorites Tools Help ue E The web page displays basic information about the Q7 QA tl 1B Ge 7 Seach Se Favorites machine and COMMAND CENTER as well as the Address d http 192 168 48 21 current status of the machine kyocera COMMAND CENTER E Basic Printer Scanner Advanced 8 4 OPERA
42. the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals OPERATION GUIDE 6 5 Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed The number of ringing times can be changed independently for each receiving mode of Auto Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible only with inch models 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change for the reception mode to be changed 3 Press or the numeric keys to enter the number 4 Press OK 6 6 OPERATION GUIDE Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key
43. the receiving system or the receiving system needs to switch to fax use this method to send originals Set the originals Lift the handset and dial the number of the receiving system Check if the telephone line has connected to the fax of the receiving system When you hear the fax tone The receiving system is on fax 1 Press the Send FAX key 2 Press On Hook 3 Press the Start key Transmission begins When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system When the conversation is over follow steps 1 to 3 above When sending starts when the Send indicator on the operation panel starts blinking return the handset to its original position 4 12 OPERATION GUIDE FAX Operation Advanced Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Receiving Mode on page 6 9 When 2 optional FAX Kits Dual FAX option are installed the only receiving mode available on port 2 is FA
44. to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing COMMAND CENTER 1 Open the web browser http 192 168 18 21 Microsoft Internet Explorer 2 In the Address or Location bar enter the machine s Eie Edt View Favorites Tools Help IP address as the URL e g http 192 168 48 21 ee The web page displays basic information about the Cp bak Q xg Uu fe seach Ye Favorites machine and COMMAND CENTER as well as the Address d http 192 168 48 21 current status of the machine kyocera COMMAND CENTER Start Basic Printer Scanner Advanced 3 Selecta category from the navigation bar on the left to view and set values for that particular category 4 If administrator privileges have been enabled on COMMAND CENTER remember to enter the correct user name and password when trying to access the relevant screens For details refer to the KYOCERA COMMAND CENTER Operation Guide OPERATION GUIDE 4 29 FAX Operation Advanced FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed Using the memory forwarding function you can store received originals in a personal FAX Box Registering a FAX Box Up to 100 FAX Boxes can be registered 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and Register Edit
45. transmission Network FAX transmission Transmission from the document box IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 4 52 OPERATION GUIDE FAX Operation Advanced Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine 1 Press Login User Name Enter login user name and password Login to Local wv Login User Name abcdef Login poo Password Keys IC Card Login Check Counter Cancel J Login 08 08 2009 10 10 2 Enter a User Name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Press Login Password Enter the password and press OK 5 After confirming that the correct User ID and password have been entered press Login
46. was made Upper case Letter Entry Screen BERE Ecc c ge c T o ECC HL ECA ECA T T EA EA C a a a Ea a HHHEHEHBHSBE HHHHHHUBHEH Lower case No Symbol Space Cancel d OK 08 08 2009 10 10 Number Symbol Entry Screen Use the keyboard to enter Limit 128 characters Input 0 characters C EES EN EC E C E c E a a a a E nsnunmnunHmH EE HE E e E e HEIC oo Cancel ad OK 08 08 2009 10 10 Display Key Description Iiv To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter OPERATION GUIDE Appendix 3 Entering Characters Follow the steps below to enter List A 1 for an example Press Upper case Press L The letter L is shown on the display Press Lower case Press i s t and Space Use the keyboard to enter R Limit 128 characters List Input 4 characters 4 L L Backspace ES ES JED RE NP ex In PEE ES A ES A E ES EN N EE e odd EX EX eene ene m m m ex m upper case TESS No Symbol Space 08 08 2009 10 10 Press Upper case Press A Press No Symbol oN Oo A Press A or repeatedly to view the keyboard containing and 1 9 Press and 1 Use the keyboard to enter Limit 128 characters Input 8 characters
47. you can reduce the print size Print the received data at 10096 of the original size by dividing it into several sheets of paper Print the received data by reducing the original size according to the paper size 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic au and Change of Reduced RX Size Select Off or On 4 Press OK OPERATION GUIDE 6 29 Setup and Registration Duplex Print Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Duplex Printing Select either Off or On Press OK 6 30 OPERATION GUIDE Setup and Registration 2 in 1 Reception When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of 2 in 1 Printing Select either Off or On 4 Press OK OPERATION GUIDE 6 31 Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative this feature enables our
48. 0 U01720 Possible Cause Action Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the o
49. 08 08 2009 10 10 08 08 2009 10 10 3 When the deletion confirmation screen appears press Yes The original is deleted 4 48 OPERATION GUIDE FAX Operation Advanced Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box You can also use this procedure to rename files 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 47 2 Press Detail Polling Box VY B doc10102008094533 10 10 2008 09 45 23 KB Al 1 gj doc10102008095022 10 10 200809 50 4 KB V doc10102008100011 08 08 2009 10 10 5 KB J 7 Ll v dim 08 08 2009 10 10 3 The details for the selected original are displayed File doc20081010101033 File Name doc20071010095033 2 Number of Pages page s Resolution Date and Time 200x100dpi Normal 08 08 2009 10 10 Sub Address 1234567890 08 08 2009 10 10 Item Description File Name File name of the original Press Change to rename the file Number of Pages Number of pages in the original Resolution Resolution used during scanning Sub Address Specified sub address If there is no information this item is not displayed Date and Time The date time when the original was stored 4 When you have finished checking the details press Close OPERATION GUIDE 4 49 FAX Operation Advanced Previewing Images Us
50. 10 10 12 Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password When the machine receives originals a sub address password is not used 13 Press OK 14 Press Change of Encryption Key No If you are not using encryption go to step 19 15 Press On and select Encryption Key No NOTE Register the encryption key in advance For details refer to Registering an Encryption Key on page 6 25 16 To specify the FAX Box of the receiving system press Encryption Box and go to the next step To print originals in the receiving system select Off press OK and go to Step 19 17 Press On and enter the encryption FAX Box number four digits with the numeric keys and press OK 18 Press OK 19 If necessary press TX Start Speed and ECM to change the settings Press Change of each key to change the settings and press OK Description To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key OPERATION GUIDE 3 19
51. 3 12 OPERATION GUIDE FAX Operation Basic Memory Reception Reception Print When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper NOTE For the Status screen refer to the machine s Operation Guide 2 Received originals are output on the top tray with the print side facing downward Up to 250 sheets of plain paper 80 g m can be held on the top tray However the number of sheets varies with the condition of the paper to be used IMPORTANT The number of sheets that can be held varies with the output tray Refer to the machine s Operation Guide When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the top tray Evenifthe machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception OPERATION GUIDE FAX Operation Basic Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission a
52. 3 17 Using One touch keys Refer to page 3 29 Using the Speed Dial key Refer to page 3 32 Manual redial recall Refer to page 3 33 NOTE In addition to an i fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide When the destination includes FAX or i FAX the FAX or i FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals OPERATION GUIDE 8 9 Internet Faxing i FAX Option Selecting the Resolution Selecting the Density Send Start Status Job Cancel Job Type 438 Job No Accepted Time Type Status Scheduled Job All 14 47 abc def com Job Name InProcess pm Sending Jobs j Paper Supplies iiie 08 08 2009 10 10 4 Select the resolution suitable for sending originals For information on how to select the resolution refer to Selecting the Resolution on page 3 8 NOTE If you selected a resolution that is prohibited by the destination conditions the fax is automatically sent using a lower permitted resolution 5 Adjusting the density when scanning originals For information on how to select the density refer to Selecting the Density on page 3 10 6 Press the Start key Transmission begins NOTE When On is selected in Destination Check befo
53. 6 17 Permit ID No 6 21 Prerequisites 6 16 Reception Rejection Requirements 6 17 Reception Restriction Setting 6 23 Reject FAX No 6 19 Send Restriction Setting 6 22 Transmission Start Speed 3 7 Troubleshooting 10 6 OPERATION GUIDE Index 3 TX Start Speed 3 19 V U Volume Adjustment 6 7 Unusable Time 6 33 Z User Accounting 4 51 Contents 4 51 Zoom 4 55 Login 4 53 Index 4 OPERATION GUIDE MEMO PASSIONATE PEOPLE FROM ALL OVER THE WORLD Ea KYOCERA MITA EUROPE B V EUROPEAN HEADQUARTERS Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com KYOCERA MITA Europe B V Amsterdam NL Zweigniederlassung Z rich Hohlstrasse 614 CH 8048 Z rich Phone 41 1 908 49 49 Fax 41 1 908 49 50 www kyoceramita ch KYOCERA MITA SALES COMPANIES IN EMEA KYOCERA MITA INTERNATIONAL SALES Europe Middle East amp North Africa Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com AUSTRIA KYOCERA MITA AUSTRIA GmbH Eduard Kittenberger Gasse 95 A 1230 Wien Phone 43 1 86 3380 Fax 43 1 86 338 400 www kyoceramita at BELGIUM S A KYOCERA MITA Belgium N V Sint Martinusweg 199 201 BE 1930 Zaventem Phone 32 2 720 9270 Fax 32 2 720 8748 www kyoceramita be DENMARK KYOCERA MITA Denmark A S Ejby Industrivej 1 DK 2600 Glostrup Phone 45
54. 8 FS Folder Path try e AX emm NOTE When the One touch key for the destination is 0001 0002 0003 0004 0005 J ey not displayed on the touch panel press AV v on L O rar eny the right side The next previous One touch keys are m a I I eee displayed 0009 I Ir Tun FIT i Advanced al rmat Setup 08 08 2009 10 10 Changing Deleting Registration Contents You can change the destination registered to a One touch key to another destination or delete the registration contents of the One touch key NOTE When changing the destination information in the Address Book the information registered to the One touch key is updated 1 Press the System Menu key 2 Press Edit Destination and then Register Edit of One touch Key 3 Select the One touch key number to edit 0001 to 1000 Pressing Quick No Search key or No selects the One touch key number by direct input 4 When changing the destination to another destination 1 Press Register Edit 2 Select the new destination contact or group Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destinations by destination name group name or address number Press OK Pressing Yes on the change confirmation screen registers the destination to the One touch key 3 30 OPERATION GUIDE FAX Operation Basic When dele
55. 8 Set the Forwarding Destination Select the other us party by pressing one of the following keys and 012345678 pas press OK to add the other party to the list E mail Add 9876543210 a Enty abc efg Folder Path Entry NOTE You can register multiple destinations By setting a group as the destination you can specify up to 500 recipients FAX No Detail Edit J Delete J Cancel J J 08 08 2009 10 10 Address Book Select the destination registered in the Address Book OPERATION GUIDE 4 19 FAX Operation Advanced E mail Addr Entry Description Forward originals in e mail transmission Enter the e mail address of the other party to which you will forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the other party to which you will forward the received originals FAX No Entry Forward originals to another fax Enter the recipient s fax number using the numeric keys and set the transmission details i FAX Addr Entry Forward originals using i FAX Enter the Internet FAX address of the recipient and set the conditions for the destination machine NOTE To edit a registered destination select the destination to be edited from the list press Detail Edit and edit the information To remove a re
56. AX gt POP3 Use this page to specify the settings for the POP3 server used for Internet faxing The settings available on the i FAX POP3 page are shown below Item Description Check Interval Displays the interval for connecting to the POP3 server to check for incoming E mail Run once now Click Receive to immediately connect to the POP3 server and check for incoming E mail E mail Address Enter the i FAX address E mail address You can enter up to 64 characters POP3 Server Namet Enter the POP3 server name or POP3 server IP address You can enter up to 64 characters If you enter the server name you must specify the IP address of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details POP3 Port Number Sets the port number used by POP3 Normally 110 is used POP3 Server Timeout Enter the timeout period in seconds Login User Namet Enter the login name for the user account You can enter up to 64 characters Login Password Enter the password for the user account You can enter up to 64 characters Use APOP Specify whether to use APOP authentication To use APOP authentication select On in this setting Test Runs a test to determine whether the settings specified in this page are correct E mail Size Limit Enter the maximum size for E mails that can be received in kilobytes You
57. Advanced Data Format Setup Status 08 08 2009 10 10 FFF HEE 3 Ifyou entered speed dial number between 1 and 3 digits long press the Enter key or OK The specified destination appears in the destination list OPERATION GUIDE 3 3 FAX Operation Basic Automatic Send General transmission using the numeric keys is explained NOTE To send an Internet FAX i FAX refer to i FAX Transmission on page 8 7 Switching to the Send Screen a Ready to send Destination 1 Check that the basic send screen is displayed Place original Destination Detail A OFFICE 1234567890 B OFFICE 1234568907 C OFFICE 1234569078 Folder Path Lees On Hook J Direct J Chain Detail Edit J Delete Recall qp FAX No Enty 0001 0002 0003 0004 0005 No i FAX Addr Entry 0006 E 0007 0008 B 0010 1 100 tad Destination Quick Setup Crome sends Image Quality tup 08 08 2009 10 10 If the basic send screen is not displayed press the Send FAX key The screen for sending appears NOTE Depending on the settings the address book screen may appear In this event press Cancel to display the basic screen for sending Selection of Transmission Method 2 There are two transmission methods memory transmission and direct transmission The defaultis memory transmission To select direct transmission use the following procedure 1 Press Advanced Setup and then FAX Di
58. Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide OPERATION GUIDE 4 7 FAX Operation Advanced Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 200 transmissions can be scheduled You can use other functions such as broadcast transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 5 When the communication is completed the scheduled transmission will begin 4 8 OPERATION GUIDE FAX Operat
59. EEE i FAX pu MP You can also change the default Sort order For details FFF aco HHH m m I Mcd refer to Sort Settings in the Operation Guide for the EN cU Data Format Setup 08 08 2009 10 10 3 24 OPERATION GUIDE FAX Operation Basic Searching for a Destination You can search for a destination registered in the Address Book and further refine your search if necessary Search Name Address Book Addr Book Address Book Y Sort Dest No Type Name Q 0002 TUVW LJ 0003 9 Groupi Name Y Detail LJ 0001 ABCD abcd efg com tuvw xyz com Search Name Search No L oow Group Register Edit Address Book LJ 0005 Q Group3 Detail Status Search method Search Name Cancel I OK 08 08 2009 10 10 Search words etc Search by the registered name Search No Search by the registered address number Destination type search refinement Refine your search by using the type of destination registered e mail folder SMB FTP FAX Internet FAX and group You can set this function up so that destination types are selected when the address book is displayed For details refer to Destination Filter Settings in the Operation Guide for the machine Capital letter search refinement Refine your sear
60. FAXTEL Auto Switch Reception 1i bed des bebe ea roca PATE beraiei die FECE Aa EEPELER REFER PUI AE 6 2 e FAX Answering Machine Auto Switch Reception seeeeeeee 6 4 WES o0 paranoie 6 6 EE OO UI ER 6 7 9 IN HS aocppeipdiei e ae i eM RERPAEREE E EEE ERU PRERFSER EEREDUH PUPA EM SEHE A EXER 6 8 HE 00 00 0 nto TIRE 6 9 Reception D WEB Luiusiqieiidinaxidpdiei nininini ninini ieina O 1d e Media Type for Print Output RR REUTERS 6 11 MP oy F apor LUND saiia adh 6 13 e DRD Reception Available for inch versions only ssssessssssesss 6 14 TRS SION FSS WIC TION usieediveni einen P E Fe PR Mie pRP P URP Md E REEERIU UR MIR abu PR PARS Aba ia a G EE s o o mtm r M 6 24 s Reduced Reception oeueiprtuatirr n Me PH REM OT ETWERF P FT CHROM KEEPER FPE CHHEPPEHE MEHR ce RR EC dui es ior cT 6 30 IBI o mtr Y E Remot 185 0 coc 6 32 e Prohibiting FAX Printing at Specified Times Unusable Time 6 33 OPERATION GUIDE Setup and Registration FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT In order to use FAX TEL Auto Switch
61. FICE 1234568907 E RES C OFFICE 1234569078 gy Folder Path Lem oe oom omen Jom omn J On Hook Direct Chain Detail Edit Delete Recall L N p FAX Mo Entry 0001 0002 0003 0004 0005 No AAA BBB ccc DDD EEE o i FAX 0006 0007 0008 0009 0010 3 100 kso Scan FFF GGG HHH m m amp Destination Quick Setup Original Sending Image Quality Advanced Data Format Setup 08 08 2009 10 10 5 Enter the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 Press FAX No Entry 212 is already entered and then enter the fax number Press Next Dest to enter the next fax number NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 4 10 OPERATION GUIDE FAX Operation Advanced 2 After entering all the destinations press OK Select fax number from the Address Book 1 Press Address Book 2 Select the destination from the list You can select several destinations 3 Press OK The chain number 212 is automatically added to all the destinations Select fax number from One touch key Select the destination from One touch keys The chain number 212 is automatical
62. File 10 10 2008 09 00 100 MB A gi 08 08 2009 10 10 3 When the deletion confirmation screen appears press Yes The original is deleted OPERATION GUIDE 4 33 FAX Operation Advanced Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box You can also use this procedure to rename files 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 32 2 Press Detail uj epa ete a Daeantme Ase 0001 VAR ETLS 10 10 2008 09 00 100 mB Preview 08 08 2009 10 10 3 The details for the selected original are displayed Item Description File Name File name of the original Press Change to rename the file Number of Pages Number of pages in the original Resolution Resolution of the original Date and Time The date and time the original was forwarded 4 When you have finished checking the details press Close 4 34 OPERATION GUIDE FAX Operation Advanced Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 32 2 Press Preview The preview screen appears File Name A DateandTime Size 0001 VAR 1File 10 10 2008 09 00 100 MB 08 08 2009 10 10 2 1 Press to zoom in
63. For details on character entry refer to Character Entry Method on page 2 of the Appendix 4 Press OK OPERATION GUIDE 5 11 Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting On for Destination Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Confirmation Screen of Destinations in the Operation Guide for the machine NOTE This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models Follow the steps below to confirm the destinations 4 Ready to send Destination Place original Destination A OFFICE 1234567890 08 08 2009 10 10 1 Press v or A to confirm every destination Press Detail to display the detailed information on the selected destination To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel and then return to the destination screen 2 Press Check NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination 3 Press the Start key to start sending 5 12 OPERATION GUIDE 6 Setup and Registration This chapter explains how to perform various setups and registrations lt
64. ION GUIDE General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U S and other countries Windows ME and Windows XP are trademarks of Microsoft Corporation Ethernet is a registered trademark of Xerox Corporation BM and IBM PC AT are trademarks of International Business Machines Corporation Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide OPERATION GUIDE vii C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC and 1999 5 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity characteristics of information technology equipment Limits and methods of measureme
65. KOy asas hb centers Rer C Ri Hen E EHER PEE NE AESEEEE HER EE E PC ELSR 3 2 ECL 0 0 c DI EE Tq 3 4 FAX AUM PROBUM Ltseniatkt titeibbhubteubU anii nin QUUM M MN Eh DING pM USER idi 3 12 WE 0 0 Oe alg 1e o mc c 3 14 s Mens ied EOD S uuisieniebtHEHEHeME MAN HO EH ARE SERERE TE DIAFSKERERE PER Heo Od 3 17 Using One touch Oe ane eee ee ere eter erence are ey ene ree ye reeset eee eee eee rere 3 29 USNO the Spsed Dial KOy pe 3 32 e Dialing the Same Receiving System Redial seeeesseeuuuss 3 33 Proving TRUE enan 3 34 OPERATION GUIDE 3 1 FAX Operation Basic Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter ep key The Enter key works in the same way as keys displayed on the touch panel such as OK and Close The Enter symbol is displayed next to the keys whose operations are carried out by the Enter key e g 9 OK 4 Close The operation of the Enter key is explained below using the time and date settings as an example For details of the procedure refer to Date and Time Entry on page 2 6 1 Inthe Date Time settings screen press or to enter the date and time Date Timer Date Time i Set the date and time The Enter symbol appears on the OK on the touch panel indicating that the Enter key performs LENS 20 pay the same action as OK
66. Key Use the numbers 0 to 9 and the alphabet A to F on the touch panel to enter the encryption key 16 digits and press OK Press OK To register other encryption keys repeat steps 3 to 6 OPERATION GUIDE 6 25 Setup and Registration Changing and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6 25 __ LLL 2 SSelectthe encryption key to be changed or deleted j Register a key to use for encrypted FAX transmissions To change the registration contents go to step 3 Up to 20 keys can be registered and to delete the registration contents go to step 7 Encryption Key 08 08 2009 10 10 Press Register Edit 4 Press Encryption Key Press Backspace to delete the encryption key last entered Use the numbers 0 to 9 and the alphabet A to F on the touch panel enter the encryption key 16 digits and press OK 6 Press OK When the change confirmation screen appears press Yes Go to step 8 7 Press Delete When the deletion confirmation screen appears press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmis
67. OTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission OPERATION GUIDE 3 11 FAX Operation Basic FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When you are receiving DRD service from a telephone company change the reception method to Auto DRD For details refer to DRD Reception Available for inch versions only on page 6 14 Reception Method This machine allows the following five reception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 14 Manual Refer to page 4 13 Checking and Changing the Reception Method System Menu Reception Starts 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting Select Auto Normal 4 Press OK 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Receive indicator blinks NOTE You can change the number of times the ringing tone rings Refer to Rings on page 6 6 To cancel the reception refer to Cancelling Transmission Disconnection of Communication on page 3 15
68. Performing Network FAX Sending Specifying the Network FAX Transmission Settings Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the CD ROM supplied with the machine into the CD ROM drive An explanation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX Driver The online manual appears NOTE Adobe Acrobat Reader 5 01 or later needs to be installed to view the online manual 9 4 OPERATION GUIDE 10 Troubleshooting This chapter explains how to deal with problems e Indicators During Sending Receiving Operation esssuusssss 10 2 e Precautions When Turning Power OFF Luise ieistat teta sauces cathe bn a ntis Rcs 10 3 WE o4 o eee 10 4 EE o 1o ict 10 6 OPERATION GUIDE 10 1 Troubleshooting Indicators During Sending Receiving Operation amp Print Send Receive Memory Attention 0 QO The Send Receive and Memory indicators show the fax transmission status The Send indicator blinks when the machine is sending a fax The Receive indicator blinks when the machine is receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memor
69. Reception it is necessary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception FAX FAX Telephone When the other party has When the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v Nf Makes ringing tone twice Only the other party can hear the ringing tone wv bd ay Receive originals from the Makes ringing tone Both the other party and the other party automatically receiving machine can hear the ringing tone FAX Automatic Reception v Nr When you lift the handset of the connected telephone Set you can talk to the other party After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 13 OPERATION GUIDE Setup and Registration Preparation Refer to Receiving Mode on page 6 9 to select Auto FAX TEL 1 The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto S
70. Refer to Selection of Telephone Line Inch version only on page 2 2 and Local FAX Information Entry on page 2 4 when specifying the settings for the second line Reception Port Selection You can make one of the 2 phone lines a receive only line 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change of Reception Port 3 Select a receive only port If you do not want to set up a receive only port select Off 4 Press OK OPERATION GUIDE 7 3 Optional Equipment Job Accounting Port Restrictions If job accounting is enabled you can restrict access so that departments can only use one port 1 2 Press the System Menu key Press User Login Job Accounting If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login Press Next of Job Accounting Setting Register Edit of Accounting List and then Add Press w and then Change of FAX Port Restriction Select Off Use Port 1 Only or Use Port 2 Only Press OK For detailed information on restrictions and job accounting refer to the machine s Operation Guide 7 4 OPERATION GUIDE 8 Internet Faxing i FAX Option This chapter explains how to use the Internet faxing i FAX using the Internet FAX Kit A OBSESSA dateqiiederdidbes ti t eb iu pH EROR PR DERE EERE PIC EH EE EERQUIA 8 2 ad c t oc
71. TION GUIDE Internet Faxing i FAX Option 3 Selecta category from the navigation bar on the left to view and set values for that particular category 4 If administrator privileges have been enabled on COMMAND CENTER remember to enter the correct user name and password when trying to access the relevant screens For details refer to the KYOCERA COMMAND CENTER Operation Guide i FAX Default Settings FAX i FAX gt i FAX gt Defaults Use this page to enable the internet faxing The settings available on the i FAX Defaults page are shown below L We 0 Qo S eee Enables or disables i FAX Set to On to enable i FAX SMTP Settings FAX i FAX gt i FAX gt SMTP Use this page to specify the settings for the SMTP server used for Internet faxing The settings available on the i FAX SMTP page are shown below Item Description SMTP Port Number Set the port number used by SMTP Normally 25 is used SMTP Server Namet Enter the SMTP server name or SMTP server IP address You can enter up to 64 characters If you enter the server name you must specify the IP address of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details SMTP Server Timeout Enter the timeout period in seconds Authentication Protocol Specify whether SMTP authentication will be used or whether POP before SMTP will be used This SMTP authentic
72. Timing of Check Any time Reference Page Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving Status page Report printing Registration status of Local FAX Number Local FAX Name fax line setting etc Any time Reporting of FAX receipt result by E mail Fax receipt Fax reception is reported by e mail OPERATION GUIDE Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 1 Press the Status Job Cancel key 2 Press Sending Jobs to check send result Printing Jobs to check receipt result and Storing Jobs to check the results of file storage in FAX Boxes and Polling box Then press Log Scheduled Job g Application amp Multi Sending Status
73. X Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the Send FAX key Press On Hook and then Manual RX After the sending side has started transmission the machine starts receiving the originals Using the Telephone to Receive Use this method when you want to receive originals after talking to the person at the sending system 1 When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Liftthe handset of the telephone 3 Check if the telephone line has connected to the fax of the sending system When you hear the fax tone The sending system is on fax 1 Press the Status Job Cancel key Status Job Cancel OPERATION GUIDE 4 13 FAX Operation Advanced Hard Disk Removable Memory Not connected Format Remove Printing Jobs Sending Jobs Storing Jobs TN Paper Supplies Communication Status 08 08 2009 10 10 2 Press Device Communication and then Manual RX Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 4 15 When you hear a voice from the receiving syst
74. X KYOCERA FAX System S OPERATION GUIDE Introduction In this Operation Guide please refer to your machine as below TASKalfa 300i to 30 ppm model TASKalfa 420i TASKalfa 520i to 42 52 ppm model TASKalfa 250ci TASKalfa 300ci TASKalfa 400ci TASKalfa 500ci TASKalfa 552ci to full color model TASKalfa 552ci to 55 50 ppm model Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below WARNING Indicates that serious injury or even death may result from insufficient attention to or A incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to A or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol A General warning A Warning of danger of electrical shock A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicat
75. X Receipt Result by E mail Job No 000019 Result OK End Time Sun 23 Apr 2006 14 53 38 File Name doc23042006 145300 Result Job Type Address OK FAX 123456 X X 00 c0 ee 1a 01 24 Fax receipt can also be notified by e mail instead of checking the receipt result report NOTE This setting is displayed when the FAX RX Result Report setting is On or Error and Forward Only For details refer to FAX RX Result Reports on page 5 8 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error and Forward Only E mail notification is only provided when an error occurs or the received original is forwarded to other faxes computers and FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting Then press Change of RX Result Report Type 3 Toselect destination from the address book press E mail Address Book and then Address Book Specify the destination of E mail and press OK NOTE Refer to Selecting a Destination from the Address Book on page 3 24 for the procedure of selecting destinations from the Address Book To enter an e mail address directly press E mail Address Entry and then E mail Address Enter the desired e mail address and press OK Up to 128 characters can be entered NOTE
76. a registered destination select the destination to be edited from the list press Detail Edit and edit the information To remove a registered destination select the destination to be removed from the list and press Delete 19 Press OK 20 You can change the following settings as necessary File format setting E mail Subject Add Info setting FTP Encrypted TX setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 21 Press OK 22 Press Change of Storing in FAX Box OPERATION GUIDE 4 23 FAX Operation Advanced 23 Tostore the originals in the FAX Box press On If you do not want to store the originals in the FAX Box select Off press OK and proceed to step 25 NOTE To set the FAX Box as the Forward Destination register the FAX Box in advance For details refer to FAX Box Function on page 4 30 24 Select the FAX Box to be used to store the originals and press OK 25 You can change the following settings Number of Copies Activating time setting File name registration Priority setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 26 Press Register The forwarding settings is registered 27 To register another forwarding settings repeat steps 4 to 26 28 Select the checkbox beside the forwarding settings to be enabled from the list The checkbox beside the f
77. ackspace deletes the character to the left of the cursor 5 Press OK 6 Toregister other Reject FAX numbers repeat steps 3 to 5 7 Press Close OPERATION GUIDE Setup and Registration Changing and Deleting Reject FAX No FAX Reject No List 2 i Register a number from which faxes will be rejected Up to 50 numbers can be registered TEL Number ye 55555555555 Detail Delete 08 08 2009 10 10 FAX Reject No 4 Register or edit reject number Use the numeric keys to enter a number Follow steps 1 to 2 of Registering Reject FAX No on page 6 19 Select the Reject FAX No to be changed or deleted To change Reject FAX No go to step 3 and to delete Reject FAX No go to step 6 Press Detail Use the numeric keys to reenter Reject FAX No Up to 20 digits can be entered 987654321 Pase fa lt gt Backspace NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion confirmation Screen appears press Yes 7 Tochange and delete other Reject FAX numbers repeat steps 2 to 6 8 Press Close 6 20 OPERATION GUIDE Setup and Registration Registering Permit ID No
78. added to the new file To allow overwriting set this option to Permit Using Polling Transmission Press the System Menu key Press Document Box Removable Memory Change of Polling Box and Change of Overwrite Setting Select either Prohibit or Permit Press OK Press the Document Box key Place the originals Press FAX Box Polling Box and then Store File 4 42 OPERATION GUIDE FAX Operation Advanced 4 Change the required functions for the original to be stored For information on using the functions refer to the machine s Operation Guide Function Description Zoom Automatically enlarges or reduces scanned originals to match the storage size Original Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals e 1 sided 2 sided Selection Border Erase Border Erase Scans originals with the black frame around the outside of the originals erased Original Size Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Original Image Select image quality Mixed Sized Originals Allows you to use the optional document processor to load and store multiple originals of different sizes This function allows up to 30 sheets to be placed in the do
79. al 9 1 9 4 Setup 9 4 No Print Output 10 6 O Indicators 10 2 Installation Precautions v Internet Faxing 8 1 COMMAND CENTER 8 4 Notes on Using 8 3 Reception 8 12 Transmission 8 7 Internet FAX Kit A 7 2 Interrupt Send 4 9 J Job Accounting 4 51 Communication Form Subject to Job Accounting 4 52 Contents 4 51 Limit 4 52 Login 4 54 L Local FAX Information 2 4 Local FAX Name 2 4 Long Originals 4 2 Machine Names 1 4 Manual Reception 4 13 6 9 Manual Send 4 12 One touch Keys 3 29 Change Delete 3 30 Registering a New Destination 3 29 Select Destination 3 30 Operation Panel 1 2 Original 1 sided 2 sided Selection 4 55 Mixed Sized Originals 4 55 Original Orientation 4 56 Original Size Selection 4 55 Sizes xiv P Paper Sizes xiv Part Names and Functions 1 1 Permit Fax No Change Deletion 6 18 Registration 6 17 Permit ID No Change Deletion 6 22 Registration 6 21 Placing Originals 3 6 8 7 Polling Communication 4 41 Checking 4 49 Deleting Originals in a Polling Box 4 48 Polling Reception 4 45 10 7 Polling Transmission 4 41 Previews 4 50 Printing from a Polling Box 4 47 Index 2 OPERATION GUIDE Renaming Files 4 49 Sub Address Bulletin Board Communication 4 41 Precautions for Use v Precautions When Turning Power OFF 10 3 Preparation Before Use 2 1 Previews FAX Box 4 35 Polling Box 4 50 Transmission 3 34 Printing Sending Received Faxes by Requirements Memory Forward
80. al AN for D National AN for E National AN for GR National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P National AN for P OPERATION GUIDE Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia iBelgium mGermany ml ithuania iSlovenia mBulgaria mGreece mLuxembourg il Spain iCyprus mHungary iMalta ll Sweden mCzech Biceland mNorway Switzerland mDenmark Blreland mPoland The Netherlands Estonia Mitaly Portugal iUnited Kingdom Finland BLatvia mRomania x OPERATION GUIDE Introduction About This Guide This guide consists of the following chapters Chapter 1 Part Names and Functions Explains the parts of the machine and keys on the operation panel Chapter 2 Preparation Before Use Explains the settings required before using fax Chapter 3 FAX Operation Basic Explains general usage of the fax function such as sending originals and receiving originals Chapter 4 FAX Operation Advanced Explains convenient fax functions such as setting the transmission time continuous sending of the same originals to multiple recipients and scheduling the next transmission Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals as well as
81. an the fax resolution If the selected resolutions are not in this condition the machine automatically adjusts the resolution and changes the selection 1 To change the resolution press Color Image Quality and then Scan Resolution NOTE You can see a preview of the image to be sent by pressing Preview For details refer to Previewing Images on page 3 34 a Ready to send Destination 1 2 Select the resolution 3 Press OK Place original FAX TX Resolution i Select fineness of scanning resolution E The larger the number the better the L RENI image resolution Place original HH 600x600dpi 400x400dpi Ultra Fine 10096 MEN _ d ail al a 200x400dpi 200x200dpi 200x100dpi Super Fine Fine Normal Add Shortcut Cancel J d OK 08 08 2009 10 10 OPERATION GUIDE 3 9 FAX Operation Basic IMPORTANT If you select a high resolution the image becomes clearer However the higher the resolution is the longer the send time is When you send originals at a resolution of 200 x 400 dpi Super Fine or higher the fax machine on the receiving system needs to be capable of receiving the originals at such image quality When the receiving system does not have such capability originals are sent at an image quality of 200 x 200 dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density
82. an FAX are used refer to the machine s Operation Guide Displays the Status Job Cancel screen Displays the System Menu Displays number of sheets printed and number of pages scanned Displays help guidance Blinks during printing operation Blinks while data is transmitted System Menli Counter Help DPrint f Send Status Job Cancel Copy ee ea Program Send FAX eo ea Application Document Bo Cen ea f Displays the Copy screen Displays the screen for sending You can also change this to show the address book screen Switches the touch panel display to enlarged display in the Copy screen or Send screen Displays the Document Box screen Displays the Program screen The operation panel may differ from the above illustration depending on the type of your machine 1 2 OPERATION GUIDE Part Names and Functions Blinks while data is received 1 Blinks while the machine is accessing the hard disk fax memory or USB memory a general purpose item Lights or blinks when an error occurs and a job is stopped Displays the Interrupt Copy Screen Ends operation logs out on the Administration screen Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Receive 9Memory L Attention Interrup
83. and Q to zoom out 2 When you zoom in the displayed area changes 3 If the original consists of multiple pages press A or vv to move back or forward 1 page Press A to skip to the first page or x to skip to the last page You can also press No to move to a specified page number 4 Exitthe Preview screen OPERATION GUIDE 4 35 FAX Operation Advanced Printing a FAX Box List You can print the FAX Box list in which the list of Box No s and Box names of the registered FAX Boxes are described When there are originals in the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and then Print of FAX Box List 3 When the printing confirmation screen appears press Yes The machine prints a list of the FAX Boxes FAX Reception Box 4 36 OPERATION GUIDE FAX Operation Advanced Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machi
84. ansmission Use the procedure below to check a job s information 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from SHU dob the list and press Detail Job Ne Accepted Time Toe Destination Petes IS n Detailed information of the selected job is 0007 9 30 EY ene displayed Cancel Start Now Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies Communication Status 08 08 2009 10 10 4 4 OPERATION GUIDE FAX Operation Advanced Press Register Edit in Status Destination Detail Job No 000080 Job No Status Destination 000080 Processing Job Type Destination Sending Job E mail ABCDE User Name Useri Job Name doc10102008101010 Start Time 10 10 10 1 2 Vv 4 08 08 2009 10 10 La TEE S a 4 When changing the destination to another destination Type Destination Status address Book T doc20070404131415 pem El 1 Press or A to select the destination you User01 Waiting want to change 2 Select the address to be added from the Address Book or enter the fax number using the numeric keys Detail Delete en lc Pressing Detail shows the detailed Loo MES o information of the destination you have 08 08 2009 10 10 se lected 3 Press OK Press Yes in the confirmation screen to change the destination
85. at for the destination fax machine MH MR MMR or JBIG Paper Size Group Registration Specify the suitable document size options for the destination fax machine e AdiLetter Permitted fixed B4 Permitted or prohibited A3 Ledger Permitted or prohibited To permit a document size setting press the key for that size so that it is highlighted To prohibit a setting press the key again so that itis no longer highlighted 14 Check if the destination has been set correctly and press Register The destination is added to the Address Book You can register several destinations that have been registered to be contacted as a unit This method is convenient because several destinations can be designated at one time Up to 500 groups can be registered NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary contact registration in advance 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 Press Change of Address Number Name E mail SMB FP FAX i FAX 9 Address Number 0033 Name Mike Change gt Cancel J Back J 1 Register 08 08 2009 10 10 4 Use the numeric keys or to enter the address number 0001 to 2 500 3 22 OPERATION GUIDE FAX Operation Basic Member 1 dest Destinat
86. ation is compatible with Microsoft Exchange 2000 Authenticate as Specify the i FAX user POP3 account or specify another account and the user who will provide authentication Login User Name If you selected Other in the user setting enter the user name used for authentication You can enter up to 64 characters Login Password If you selected Other in the user setting enter the login user password used for authentication You can enter up to 64 characters POP before SMTP If you selected POP before SMTP in the authentication setting specify the Timeout timeout period in seconds After completing the settings click Submit to save the settings T This item is required OPERATION GUIDE 8 5 Internet Faxing i FAX Option Item Description Test Runs a test to determine whether the settings specified in this page are correct E mail Size Limit Enter the maximum size for E mails that can be sent in kilobytes You can set up to 32 767 kilobytes Entering O does not limit the maximum size Sender Address Displays the address registered as the E mail address in the i FAX POP3 settings Signature Displays a text format signature that is inserted at the end of each E mail message To change the signature go to Advanced E mail SMTP General and edit the signature After completing the settings click Submit to save the settings i FAX POP3 Settings FAX i FAX gt i F
87. cation and standby transmission will automatically resume OPERATION GUIDE 4 9 FAX Operation Advanced Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting a toll free number and an area code to a chain number you do not need to enter such numbers for each transmission NOTE You can use the chain number at the head of the fax number of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering a New Destination on page 3 17 For registration to One touch keys refer to Registering a New One touch Key on page 3 29 As an example when using 212 as the chain number Press the Send FAX key Place the originals Press FAX No Entry and enter 212 using the numeric keys and press OK To use the Address Book or One touch keys select the destinations to which 212 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page 3 17 and Using One touch Keys on page 3 29 g Ready to send Destination 4 From the destination display select the destination Place original 3 to which 212 has been registered and press Destination Detail Address C h a i n A OFFICE 1234567890 Book B OF
88. ch by the capital letters of the registered name Press Search Name and enter the name you want to search OPERATION GUIDE 3 25 FAX Operation Basic Search No Press Search No and enter the address number you want to search Destination type search refinement Press E mail Folder FAX i FAX or Group The destination by the destination type is displayed Capital letter search refinement Press the key of the capital letter you want to search Changing Deleting Registration Contents You can change or delete the contents of destinations contact or groups Edit Destination Address Book No Type Detail 0001 ABCDE Member 3 0002 g BBBBB 0003 amp cecce Search Name Search No id 08 08 2009 10 10 1 Press the System Menu key 2 Press Edit Destination and then Register Edit of Address Book 3 Select the destination or group to edit NOTE The destinations and groups can be rearranged and searched by destination name group name and address number 4 Press Detail 5 When editing the destination of a contact registration Change Address Number Name the fax number of the destination and the send details setting For details refer to steps 3 to 21 in Contact Registration fax or steps 3 to 16 in Contact Registration i FAX When editing a group 1 Change Address Number and Name For details refer to Group Regi
89. cking Transmission Results and Registration Status 5 2 Checking FAX Job History lssseseseeee hr 5 3 Printing Administrative Reports lllieeee rn 5 7 Reporting FAX Receipt Result by E mail 00 000 eh 5 11 OPERATION GUIDE 6 Setup and Registration FAX TEL Auto Switch Reception 000 00 cee ee 6 2 FAX Answering Machine Auto Switch Reception lisllleeleeeeeeres 6 4 Do MM REMIT ELMAR 6 6 Volume Adjustment 222222 21 32 53 D RIZGeT4e ee Pie be pe ages del er dE 6 7 uM 6 8 Receiving Mode uslessllesuulle eee nns 6 9 Reception Date Time lllllleeeellll le 6 10 Media Type for Print Output 00 0000 ce tee 6 11 MP Tray Paper Output 0 0000 ll rr 6 13 DRD Reception Available for inch versions only 000 eee ee eee 6 14 Transmission Restriction iseelseeeee hr 6 16 eae M PE 6 24 Reduced Reception 0 0 0 cece lr 6 29 Duplex Print Output 0 0 0000 re 6 30 2n 1 Reception ca dme var x eg a Rub Re A Ge aR RM Rag rei Re M ce t 6 31 Remote Diagnostics ecer cerisa ilie ese dee e n Roh s Rn ncm dh e Roh n be n n EA 6 32 Prohibiting FAX Printing at Specified Times Unusable Time leeren 6 33 7 Optional Equipment Internet FAX KIE A 2 isicxiediieIlfeiTieleefes ee9el4 de bedi b bn rael vd ees 7 2 Expansion Memory 00 0c ce ehh hh hh hh hne 7 3 BU FP cT TT 7 3 8 Inte
90. confirmation screen the program is changed To delete registration contents press Delete this Program When you press Yes on the deletion confirmation screen the program is deleted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to call up 1 to 50 Press No to recall the program number by direct entry WP Program recalling NOTE You can also use the program you have called up to change transmission requirements such as changing the other party 08 08 2009 10 10 4 Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 40 OPERATION GUIDE FAX Operation Advanced Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions
91. cument processor File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Density Adjusts the density used for scanning originals 2 sided Book Original Select the type and binding of originals Storing Size Selects the storage size the size of stored originals Scan Resolution Chooses the level of detail used for scanning originals Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press Scan Finish Long Original Allows you to use the optional document processor to scan overlength originals documents that are long in the feed direction OPERATION GUIDE 4 43 FAX Operation Advanced Function Description Centering When you have scanned the original after specifying the original size and sending size depending on these sizes a margin is created at the bottom left or right side of paper By using the centering the image is placed with a margin equally created at each of the page Top Bottom and Left Right Job Finish Notice Sends a notice by an e mail when a transmission is complete 5 Touse sub addresses press Sub Address and then On 6 Press Sub Address and
92. dcast transmission Is free space available in the memory Send after the memory has free space or create free space in the memory 4 6 Cannot perform encrypted communication Are the registrations correct both at sender and recipient Double check the registrations both at sender and recipient Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 No print output after reception Is memory forwarding activated Check the forwarding destination Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry Appendix 16 Is RX reception restriction activated Cancel the RX restriction 6 23 Cannot perform memory reception Is free space available in the memory Receive after the memory has free space or create free space in the memory 3 13 10 6 OPERATION GUIDE Troubleshooting Symptom Cannot perform sub address transmission Checkpoint Is the recipient fax machine equipped with a sub address transmission feature Corrective Action Sub address transmission cannot be performed unless th
93. dcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving System the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 1 Press the Send FAX key 2 Place the originals 3 Press Advanced Setup and then FAX Delayed Transmission OPERATION GUIDE 4 3 FAX Operation Advanced a Ready to send Destination 4 Press On and use to enter the transmission Enter Destination 0 start time FAX Delayed Transmission Start Time NOTE You can also press Keys and use the numeric keys to enter the transmission start time Add Shortcut 5 Press OK 6 Set the destination and press the Start key Originals are scanned and transmission begins at the preset time NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Changing Deleting Delayed Transmission You can change or delete the destinations of delayed tr
94. digits can be entered as the fax number of the receiving system j Add a new FAX destination Pu Press Space to enter a space 1 Enter FAX number with the numeric keys Encrypted Pres Use lt or gt to move the cursor a To correct the fax number press Backspace on Add to Addr Book Next Dest ana 2 c the touch panel and delete the digits one by one 06 08 2009 10 10 before reentering the fax number To delete the number entirely press the Clear key on the operation panel When Add to Addr Book is displayed you can register entered contents to the Address Book Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number El Ready to send Destination 3 If necessary make any detailed settings 0 Press each key to change the setting and FAX No Entry OSub Address press OK Pause Space Backspace 9 Trenes ZEK a NOTE When On is selected in Entry Check for ae ED os New Destination a confirmation screen is l NUN displayed for the entered FAX number Re enter On Hook the same FAX number and press OK For details refer to Entry Check for New Destination in the Ls FE E UNEESSNM Operation Guide for the machine Status 08 08 2009 10 10 Thi
95. ding the fax If you do not know the specifications of the receiving machine the recommended transmission settings are a resolution of 200 x 200 dpi the MH compression mode and a paper size of A4 Functions not available when sending an i FAX The following functions are not available when sending an i FAX They are available when sending a normal fax Delayed transmission Encrypted transmission Direct transmission Sub address transmission Polling transmission Send restriction by registering permitted FAX numbers Transmission using ECM communication Send restriction by registering permitted ID numbers Functions not available when receiving an i FAX The following functions are not available when receiving an i FAX They are available when sending a normal fax Reception using a sub address Reception restriction by registering permitted ID Polling reception numbers Encrypted reception Reception rejection by registering reject FAX numbers Reception restriction by registering permitted Reduced reception FAX numbers OPERATION GUIDE 8 3 Internet Faxing i FAX Option Full Mode This machine supports full mode Internet faxing that conforms to the ITU T T 37 recommendations If the other party s machine also supports full mode you can use transmission confirmation when you send a fax to check that it successfully reached the recipient s machine When this machine receives an i FAX The machine
96. dit of Permit No List FAX Permit No List 3 Press Add Register a number from which faxes will be accepted istered 1 Up to 50 numbers can be registered TEL Number LJ 0120999333 08 08 2009 10 10 OPERATION GUIDE 6 17 Setup and Registration FAX Permit No i Register or edit permit number Use the numeric keys to enter a number 123456789 Pause ps I Backspace 08 08 2009 10 10 Changing and Deleting Permit FAX No FAX Permit No List Register a number from which faxes will be accepted 1 Up to 50 numbers can be registered TEL Number LJ 0120999333 Detail Delete 08 08 2009 10 10 FAX Permit No i Register or edit permit number Use the numeric keys to enter a number 123456789 Pause p lt gt Backspace 08 08 2009 10 10 4 Use the numeric keys to enter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK 6 When registering other Permit FAX numbers repeat steps 3 to 5 7 Press Close 1 Follow steps 1 to 2 of Registering Permit FAX No on page 6 17 2 Select the Permit FAX No to be changed or deleted To change Permit FAX No go to step 3 and to delete P
97. e failure Checkpoint Corrective Action Turn the main power switch off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Reference Page FAX box limit exceeded FAX Box capacity is used up with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the FAX Box Job Accounting restriction exceeded The number of paper used has exceeded the limit preset by Job Accounting No further operation is possible Press End The job is canceled Try to perform the job again after resetting the limit for paper use Refer to the machine s Operation Guide Cannot execute this job Fax transmission is prohibited by Job Accounting No further operation is possible Press End The job is canceled Check the setting for Job Accounting Refer to the machine s Operation Guide The phone receiver is off the hook Is the phone commercially available connected to the machine off the hook Hang up the handset 10 4 OPERATION GUIDE Troubleshooting Message Checkpoint Corrective Action Reference Page Scheduled sending jobs exceeded The number of jobs has exceeded the limit set for delayed transmission Press End The job is canceled Wait un
98. e of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception FAX Telephone If the other party has If the other party has dialed your fax number dialed your telephone number v NU Telephone company b d NU The fax machine will ring The fax machine will ring using the predetermined using the predetermined ring pattern for a fax and ring pattern for a telephone fax reception will start call Conversation is automatically The fax will possible with the other handle the call using the party if you answer the Automatic FAX Reception telephone that is mode connected to this fax machine Preparation Refer to Receiving Mode on page 6 9 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Recept
99. e recipient fax machine has a similar sub address transmission feature Page Reference Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception Is free space available in the memory of the recipient fax machine Check with the recipient Cannot perform memory forwarding Is memory forwarding set to On Check the memory forwarding setting Cannot perform memory forwarding using a sub address Is the recipient fax machine equipped with a sub address transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception Cannot store memory forwarding data in a FAX Box Is the FAX Box specified correctly Check the memory forwarding setting Is free space available in the memory Receive after the memory has free space or create free space in the memory Cannot output from a FAX Box Is the box password been set Enter the correct box password Cannot use po
100. e this procedure to view a preview image of the stored document on the touch panel 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 47 2 Press Preview The preview screen appears Polling Box EN ja Filename fa Date and Time asize For information on previewing images refer to EVA docto102008094533 10 10 2008 09 45 23 KB Using the Preview screen on page 4 35 2 Ej doc10102008095022 10 10 2008 09 50 1 E doc10102008100011 08 08 2009 10 10 08 08 2009 10 10 4 50 OPERATION GUIDE FAX Operation Advanced Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 1 000 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 1 000 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Item Description Registration of Register user access privileges User ID and User Password Enable Disable Enable User accounting User accounting NOTE For details refer to the machine s Operation Guide Description of Job Accounting Item Description Registration of Register Account Name and Account ID Up to Account 8 digits ca
101. ed in the sender s FAX number entries When you set the sender fax number as a forwarding requirement select the search requirement from Search by pull down menu Sameas Starts with Ends with ncludes 13 Press OK 14 Press Next of Forward Setting 15 Press Change of Forwarding 16 Select On or Off whether to forward or not to forward the received documents and press OK 17 Press Change of Forward Destination 4 22 OPERATION GUIDE FAX Operation Advanced Address Book 18 Setthe Forward Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list Description Select the destination registered in the Address Book E mail Addr Entry Forward originals with e mail transmission Enter the e mail address of the other party to which you forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the other party to which you will forward the received originals FAX No Entry Forward originals to another fax Enter the recipient s fax number using the numeric keys and set the transmission details i FAX Addr Entry Forward originals using i FAX Enter the Internet FAX address of the recipient and set the conditions for the destination machine NOTE To edit
102. ed inside the symbol Q Warning of prohibited action G Disassembly prohibited The e symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Remove the power plug from the outlet e Always connect the machine to an outlet with a ground 7 connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required OPERATION GUIDE i Note Due to performance updating information in this Operation Guide is subject to change without notice ii OPERATION GUIDE Contents 1 Part Names and Functions Operation Panel ssi pent ERA ARRA RAGAGERREENAR RE ER X AER ERE RAM EA RR 1 2 iren aee 1 4 2 Preparation Before Use Selection of Telephone Line Inch version only lisse 2 2 Selection of Transmit Terminal Identification TTI sls 2 3 Setting the TI information s serere ranie tirerian erea I eee 2 4 Date and ime Entry iiis iru RR SE eae Ps a EUR ee ea game deen Pe eck 2 6 3 FAX Operation Basic Enter key and Quick No Search key 0 0000 cee ae 3 2 Automatic SON cs spscimu puc ae ME ap Eee ee Y Rad ERE erc xq d RR 3 4 FAX Automatic Reception 0000 cee rs 3 12 Canceling Communication srai reari ee ie ra Ca aE hh 3 14
103. eiving an i FAX is shown below Another fax machine sends a fax to this machine s E mail address v The mail server receives the fax v This machine downloads the fax from the mail server v This machine prints the received fax Notes on Using i FAX To use i FAX you must connect this machine to a computer using a network cable and specify the network settings Refer to i FAX Settings on page 8 4 for details If you cannot successfully send an i FAX to the recipient you normally receive an E mail error message from the server However in some cases problems can arise such that you do not receive the error message For important faxes you should contact the recipient to check whether the fax was successfully received Due to the low level of security in Internet communication important documents should be faxed over a direct telephone line Communication over the Internet may take some time due to network congestion or communication faults Urgent faxes should be sent over a direct telephone line Because Internet faxing sends the faxed originals as files attached to an E mail message you cannot communicate directly with the recipient You cannot have a telephone conversation via the Internet The resolution compression mode and paper sizes that you can use for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sen
104. em The telephone line has connected to the telephone of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals When reception starts when the Receive indicator on the operation panel starts blinking return the handset to its original position 4 14 OPERATION GUIDE FAX Operation Advanced Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other To start fax reception by operation from the connected telephone set use the following operation NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory but you can change the dial number 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of Remote SW Dial 3 Press or the numeric keys to enter the numbe
105. er Local Fax Numbers for each of the lines To change the registration contents follow the same operation 1 Press the System Menu key 2 Press FAX Next of Transmission and then Next of FAX When you register the Local FAX Number go to next step When you register the Local FAX ID go to step 6 2 4 OPERATION GUIDE Preparation Before Use Local FAX Number Entry FAX Local FAX Number 1 i Register or edit local FAX number Use the numeric keys to enter a number 123456789 Space lt I Backspace 08 08 2009 10 10 Local FAX ID Entry FAX Local FAX ID i Set local FAX ID Use or the numeric keys to enter a number 0000 9999 0000 E E 08 08 2009 10 10 Press Change of Local FAX Number 1 or Local FAX Number 2 If you have already registered a number the current registered number is displayed Using the numeric keys enter the local number to register Up to 20 digits can be entered Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor Press OK Press Change of Local FAX ID The entry screen is displayed Using the numeric keys or enter the four digit Local FAX ID number to register 8 Press OK OPERATION GUIDE Preparation Before Use Date and Time Entry Register the date and time of the machine s built i
106. ermit FAX No go to step 6 Press Detail 4 Usethe numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 18 OPERATION GUIDE Setup and Registration Registering Reject FAX No 6 Press Delete When the deletion confirmation Screen appears press Yes 7 Tochange or delete other Permit FAX numbers repeat steps 2 to 6 8 Press Close NOTE Up to 50 Reject FAX numbers can be registered FAX Reject No List i Register a number from which faxes will be rejected istered Up to 50 numbers can be registered TEL Number ye 55555555555 08 08 2009 10 10 Register or edit reject number Use the numeric keys to enter a number 987654321 Pause Space Backspace 08 08 2009 10 10 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Register Edit of Reject No List 3 Press Add 4 Use the numeric keys to enter Reject FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing B
107. ess wm B ea ese e me er ew Mode Simple Y i FAX Address Change Resolution Compression I el Register 08 08 2009 10 10 10 Enter the destination address and press OK Up to 128 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 11 Press 7 of Mode and select Simple or Full Transmission made Description Simple mode Transmission confirmation is not sent to the destination machine Full mode Transmission confirmation is sent to the destination machine 12 Press Change of Paper Size 13 Specify the destination conditions and press OK Item Description Resolution Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent e 200 x 100 dpi Permitted fixed e 200 x 200 dpi Permitted fixed e 200 x 400 dpi Permitted or prohibited e 400 x 400 dpi Permitted or prohibited 600 x 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that it is highlighted To prohibit a resolution press the key again so that it is no longer highlighted OPERATION GUIDE 3 21 FAX Operation Basic Item Description Compression Select a suitable file form
108. ess Report Next of Result Report Setting Next of Send Result Report and then Change of Canceled before Sending Press Off On Press OK OPERATION GUIDE Checking Transmission Results and Registration Status FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 5 11 FAX RX Result Report Completed Press the System Menu key Press Report and Next of Result Report Setting Then press Change of FAX RX Result Report Press Off not to print On to print or Error and Forward Only Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 2 Press the Status Job Cancel key Press Device Communication and then Log of FAX Press Outgoing to print the sent fax report and press Incoming to print the received fax report OPERATION GUIDE Checking Transmission Results and Registration Status
109. f user login is enabled but the FAX Box is shared by other users Set the password as necessary If you set the password the password entry is required when changing or deleting the box or printing the documents When Permission is selected 1 Tousea FAX Box personally press Private To share a FAX Box with other users press Shared 2 To complete the selection press OK OPERATION GUIDE 4 31 FAX Operation Advanced 5 To complete the registration of all contents press Register To register other FAX Boxes repeat steps 3 to 5 Changing Deleting a FAX Box 1 Follow steps 1 to 2 of Registering a FAX Box on page 4 30 BERENESRZ NUNC MEE 2 Select the box to be deleted or changed e Janene owner e 0001 SALES Anonymous sees Search Name Search No To delete the FAX Box go to the next step and to change the FAX Box go to step 4 pedi 08 08 2009 10 10 3 Press Delete When the deletion confirmation screen appears press Yes Go to step 5 4 Press Detail Edit and change the FAX Box referring to steps 4 to 5 of Registering a FAX Box on page 4 30 5 Todelete or change other FAX Boxes repeat steps 2 to 4 6 After deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box use the following operation 1 Press the Document Box key 2 Press FAX Box
110. g box Polling Box V t docto102008094533 M doc10102008095022 10 10 2008 09 45 23 KB 10 10 2008 09 50 1 Press the Document Box key 2 Press FAX Box and then Polling Box 3 Select an original by pressing a checkbox in the list A tick appears in the checkbox for the selected original NOTE To cancel a selection press the checkbox again so that it is no longer ticked To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 50 For information on working with lists in a Polling box refer to the machine s Operation Guide 4 Press Print 4 KB 1 E doc10102008100011 08 08 2009 10 10 5 KB Cl Preview Delete Store File 08 08 2009 10 10 5 When the printing confirmation screen appears press Yes Printing begins OPERATION GUIDE 4 47 FAX Operation Advanced Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmission Refer to page 4 42 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 47 2 Press Delete Polling Box ADoteandTime Size f doc10102008094533 10 10 2008 09 45 23 KB iW Ej docio102008095022 10 10 2008 09 50 iW E doci0102008100011
111. gistered destination select the destination to be removed from the list and press Delete 9 Press OK 10 You can change the following settings as necessary File format setting E mail Subject Add Info setting FTP Encrypted TX setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 11 Press OK 12 You can change the following settings Number of Copies Enable time setting File name registration NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 4 20 OPERATION GUIDE FAX Operation Advanced 13 Press OK Registering Settings by Requirement To register settings by each reception requirement follow the steps below Up to 100 requirements can be registered 1 Press the System Menu key 2 Press FAX and then Next of RX Forward Requirements Press Change Setting by Requirement FAX RX Forward Requirements 4 P ress Add i Print or forward the received file according to requirements po mI VY o Faxa 1 Change Setting by Requirement Use Requirements for All RX Del D a Cancel 08 08 2009 10 10 Press Change of Requirement Number Press or or use the numeric keys to enter the requirement number You can enter the requirement number between 001 and 100 7 Press OK Press Change of Requirement Name Enter the re
112. h panel are highlighted Press the highlighted Direct key to change the transmission method to memory transmission Memory Transmission When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed It is suitable for sending multiple page sheet originals Memory Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed OPERATION GUIDE 3 5 FAX Operation Basic Direct Transmission When originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document processor starts When multiple page originals are placed each page is scanned after t
113. he other party 5 Press Sub Address 6 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 7 Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press OK NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 4 38 OPERATION GUIDE FAX Operation Advanced 10 Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program After registration you can recall transmission requirements only by
114. he previous one is sent Direct Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After the telephone line has connected with the receiving system the originals placed on the glass surface are scanned and sent NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning Placing Originals 3 Place the originals on the glass surface or in the optional document processor Refer to the machine s Operation Guide for placing originals Dial the Receiving System 4 Ready to send Destination 4 Place original Destination i ES 1 Press FAX No Entry A OFFICE 1234567890 B OFFICE 1234568907 a RES iisi onc seti NOTE When you press the numeric keys to enter numbers the screen changes to the entry screen m d ac s oan for the fax number the screen shown in the next ES step 0006 0007 0008 0010 Lj Destination Quick Setup Onana Seneng Image Quality Setup 08 08 2009 10 10 3 6 OPERATION GUIDE FAX Operation Basic a Ready to send pars 2 Enter the fax number of the receiving system using the numeric keys j i 15 m O Toren NOTE Up to 64
115. ich describes how to operate your PC to send a fax using Network FAX and make various settings Whee is NEWwoik FAX r M 9 2 OPERATION GUIDE 9 1 About Network FAX What is Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following e PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Supports i FAX transmission Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Prepare a document using a PC networked to this machine v Forward the document data from the PC to this machine using the same operation as for printing v The machine sends the document data to another fax machine v The other fax machine receives the data Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine v The machine receives the fax v The machine sends the fax data to a networked PC
116. ile Name Registration Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 Press Change of Print Press On or Off If you selected On press or to set the number of copies Press OK You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number address for an i FAX 1 ao a fF WO N Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 and move to step 3 Press v Press Change of File Name Press File Name Enter the file name and press OK To insert additional information into the file name press Job No Date and Time Add No Addr to Front or Add No Addr to Back NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 7 Press OK 4 28 OPERATION GUIDE FAX Operation Advanced Settings for Forwarding from COMMAND CENTER RX Forward Requirements You can use COMMAND CENTER on a computer connected to the network
117. image to be sent ai Zoom Scan originals by automatically zooming them according to the sending size Mixed Sized Originals Use the optional document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mixed Sized Originals Refer to Selection of Transmission Method on page 3 4 1 sided 2 sided Selection Select the type and binding of originals Original Binding 1 sided sheet original 1 sided 2 sided sheet original 2 sided Binding Left Right Biding Top Open book original such Book tt Binding Left as magazine or book Binding Right T Only when the optional document processor is introduced tt Only when the glass surface is used NOTE For direct transmission you cannot use 2 sided and Book Refer to Selection of Transmission Method on page 3 4 OPERATION GUIDE 4 55 FAX Operation Advanced Original Orientation To ensure that the originals are sent in the correct orientation for reading indicate which end of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Border Erase Selection of Original Image Select Original Image Text Suitable for originals containing a mixture of text and Photo photos Text Sharply renders pencil tex
118. ing 4 17 10 6 10 7 Cancel 4 26 COMMAND CENTER 4 29 Detail Settings 4 26 Registering Settings by Requirement 4 21 Requirements for Forwarding 4 17 Type of Forwarding Destination 4 17 Using Requirements for All Receptions 4 19 Program Dial 4 39 How to Change and Delete 4 39 How to Register 4 39 How to Use 4 40 Q Quick No Search key 3 2 R Received FAX Sizes and Paper Priority Appendix 10 Appendix 13 Receiving Mode 6 9 Reception Date Time 6 10 Redial 3 33 Changing Retry Times 6 8 Reduced Reception 6 29 Reject Fax No Change Deletion 6 20 Registration 6 19 Remote Diagnostics 6 32 Remote Switch Function 4 15 10 6 How to Register 4 15 How to Use 4 16 Report Activity Report 5 8 FAX Box List 4 36 FAX RX Result Reports 5 7 Report for Job Canceled before Sending 5 7 Send Result Reports 5 7 Status Page 5 10 Resolution 3 8 Rings 6 6 S Safety Conventions i Selection of Transmit Terminal Identification TTI 2 3 Send and Print 4 58 Send and Store 4 58 Send Status 3 11 8 10 Sending Size Selection 4 55 Specifications Appendix 5 Speed Dial key 3 32 Standby Transmission 4 8 Sub Address Bulletin Board Communication 4 41 10 8 Sub Address Communication 3 7 4 37 How to Conduct 4 37 Sub Address 4 37 Sub Address Password 4 37 Sub Address Relay Broadcast Communication 4 18 10 7 I Telephone Line 2 2 Time 2 6 Transmission Restriction 6 16 Communication Establishing Requirements 6 16 Permit FAX No
119. ing all the destinations press OK Enter the i FAX address 1 Press i FAX Addr Entry 2 Press i FAX Address enter the i FAX address and then press OK Press Next Dest to enter the next i FAX address NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 4 6 OPERATION GUIDE FAX Operation Advanced 3 After entering all the destinations press OK Select the destination from the Address Book 1 Press Address Book 2 Select the check boxes beside the destinations to select from the list 3 Press OK Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered NOTE For more information on sending an Internet FAX i FAX refer to ji FAX Transmission on page 8 7 For details of the Address Book refer to Using the Address Book on page 3 17 For details of One touch keys refer to Using One touch Keys on page 3 29 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all the destinations press the Start key Transmission begins NOTE When On is selected in Destination
120. installed and a receive only port is specified communication is via the other port 4 To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 41 Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Press the Send FAX key 2 Press Advanced Setup and then FAX Polling RX 3 Press On Press OK 5 Select the destination NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input and Address Book or One touch keys selection When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Destination in the Operation Guide for the machine This setting is available with 30 ppm 42 52 ppm and 55 50 ppm models 6 Press the Start key The operations for reception begin NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 OPERATION GUIDE 4 45 FAX Operation Advanced Using Polling Reception with Sub Addresses For polling reception enter the sub
121. ion ccc ABC DEF com Detail Detail Delete Cancel J l Register J i 08 08 2009 10 10 NOTE The address a number is the identification number for each group You can select a number available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration When 0000 is displayed an available number is automatically assigned 5 Press OK 6 Press Change of Name 7 Enterthe group name to be displayed on the Address Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press Member 9 Press Add 10 Select the destination contact to be registered to the group NOTE You can search for destinations by name or address number 11 Press OK 12 To add a destination repeat steps 8 to 11 Check that the destination you selected has been added to the group and press Register The group is added to the Address Book OPERATION GUIDE 3 23 FAX Operation Basic Selecting a Destination from the Address Book Select a destination registered in the Address Book NOTE You can set the machine up so that the address book screen appears when you press the Send key For details refer to Setting the Default Send Screen in the Operation Guide for the machine El Ready to
122. ion Advanced Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the number of standby transmissions and delayed transmissions has already reached 200 you cannot use interrupt send Depending on the timing of the interruption you may not be able to interrupt transmission immediately a 1 Press the Send FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Advanced Setup and then FAX Direct Transmission 4 Press On Press OK Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 For operation of direct transmission refer to Selection of Transmission Method on page 3 4 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Canceling Communication on page 3 14 7 When the interrupt send is completed the canceled communi
123. ion For details refer to Manual Reception on page 4 13 6 14 OPERATION GUIDE Setup and Registration The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically OPERATION GUIDE 6 15 Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected NOTE Before using tran
124. ion 3 15 Density 3 10 Description of Operation Procedure xiii Direct Transmission 3 4 3 6 Cancel 3 15 Document Processor 1 5 DRD Reception 6 9 6 14 Dual FAX 7 3 Duplex Print Output 6 30 E ECM Communication 3 8 3 19 E mail Notice Job Finish Notice 4 58 Reporting FAX Receipt Result 5 11 Encrypted Communication 10 6 Encryption Communication 3 8 6 24 10 6 Change Delete of Encryption Key 6 26 Encryption Key 6 24 Encryption Key No 6 24 Operation at the Receiving System 6 28 Operation at the Sending System 6 26 Registering an Encryption Key 6 25 Enter key 3 2 Entering the Subject and Body of the i FAX 8 11 Error Code List Appendix 16 Error Messages 10 4 Expansion Memory 7 3 F FAX Automatic Reception 3 12 6 9 FAX Box Function 4 30 10 7 Checking 4 34 Deleting Originals from a FAX Box 4 33 OPERATION GUIDE Index 1 FAX Box List 4 36 How to Change Delete 4 32 How to Register 4 30 Previews 4 35 Printing Originals from FAX Box 4 32 Renaming Files 4 34 FAX Job History 5 3 Details of the Job Log 5 5 Job Log Screen 5 3 Printing Job Log 5 3 SendingJob Log 5 4 Storing Job Log 5 5 FAX Answering Machine Auto Switch Reception 6 4 6 9 FAX TEL Auto Switch Reception 6 2 6 9 Media Type for Print Output 6 11 Memory Reception 3 13 10 6 Memory Transmission 3 4 3 5 Cancel 3 14 Menu List Appendix 6 MP Tray Paper Output 6 13 N Network FAX 9 1 Flow of Receiving 9 2 Flow of Sending 9 2 Online Manu
125. ion is available Printed Pages Number of printed pages OPERATION GUIDE Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report Report FAX i Print a report of FAX transmission results gt Off Attach Send Image Results including E mail Folder in multiple destinations are also printed Error Only 08 08 2009 10 10 With transmitted image nd Result Report CC aL Report for Job Canceled before Sending Press the System Menu key Press Report and Next of Result Report Setting Then press Next of Send Result Report and Change of FAX Press Off not to print On to print or Error Only If you selected On or Error Only you should then indicate whether the transmitted image is to be attached by selecting Off do not print transmitted image or On print transmitted image Press OK Without transmitted image d Result Report COEM M Print a send result report when the job is canceled before being sent 1 2 Press the System Menu key Pr
126. ither in the horizontal or vertical direction horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals paper Placement direction Indicated size t Vertical direction A4 B5 A5 B6 B A6 Letter B Statement Original Paper For the originals paper dimension A is longer than B Horizontal direction A4 R B5 R A5 R B6 R A6 R B B Letter R Statement R A A Original Paper For the originals paper dimension A is shorter than B T The size of the originals paper that can be used depends on the function and source tray For details refer to the appropriate pages of the function or source tray Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel Placement direction Originals Vertical direction Horizontal direction Xiv OPERATION GUIDE 1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide ER So ONY INN ENERO NODE 1 2 amp Bear Nike sarnana EM dU REHINOR NEM EMEND ER IUE 1 4 OPERATION GUIDE 1 1 Part Names and Functions Operation Panel For the names of keys and indicators required when functions other th
127. lling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address relay broadcast communication Is free space available in the memory Free up some space in memory and then send or simply make some free space in memory OPERATION GUIDE 10 7 Troubleshooting Symptom Cannot use sub address bulletin board communication Checkpoint Does the other party s fax machine have the same sort of sub address bulletin board communication function Corrective Action If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Reference Page Is the entered sub address or sub address password correct If your entry is correct check with the recipient 10 8 OPERATION GUIDE Appendix e Character Enay RESI ripetanta rer EE ERE SEEE Appendix 2 ie Se eel NERONE SEEN Appendix 5 MC 0 15 metere cerro remp Appendix 6 e Received FAX Sizes and Paper Priority Inch Model Appendix 10 e Received FAX Sizes and Paper Priority Metric Model Appendix 13 EO 00565 14 Pt teret URSVT NEUFS Appendix 16 OPERATION GUIDE Appendix 1 Character Entry Method To enter characters for a name use the on display keyboa
128. ly added to the destinations 6 Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 OPERATION GUIDE 4 11 FAX Operation Advanced Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system 1 2 3 4 Press the Send FAX key Set the originals Press On Hook Use the numeric keys to enter the number of the receiving system NOTE To cancel the operation press Line Off 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Using a Telephone to Send When you want to talk to the person at
129. mation on polling transmissions refer to Using Polling Transmission on page 4 42 You cannot preview images in the following situations When the original is a non standard document size When you are using Mixed Sized Originals mode During a direct transmission During polling reception When On is selected in the Long Original setting OPERATION GUIDE 3 35 FAX Operation Basic 3 36 OPERATION GUIDE 4 FAX Operation Advanced This chapter explains the method to effectively use FAX s LONT OS meme 4 2 B0 5 Rd s ene ne ee REDE ee es See a 4 3 e Broadcast Transmis RR EC o0 circi 0 opem m 4 8 E 2 055 4 9 md Ghain Dal En UNI 4 10 Nga GIN Lauebuohisicn d ND MM RM E ablndidii uiuo iba E E E idi NEU O D 4 12 PA TOC esum 4 13 Remote OW ich FUNGUON quupsd sibodedeskdisbsbxbiskirdd en Pepe dps e ERE DAP DIE K ERE bd pdbls 4 15 e Printing Sending Received Faxes by Requirements Memory Forwarding 4 17 a FAX Bee INCI eMm e PRI Pr c ci uu p met 4 37 dS 0 Sa ucc h c s ILI is NN 4 41 gt Account NMansgemellt cssescvxbtt tdiibabeidini cde Opi pM dde d ptis d au AA ES OU Convenient OO Etc PCT 4 55 OPERATION GUIDE FAX Operation Advanced Long Originals Use the optional document processor to scan long originals originals that are longer in the paper feeding direction NOTE To send 2 sided originals selec
130. n be entered Enable Disable job Enable job accounting accounting FAX send Restricts the number of fax sheets that can be restriction sent You can prohibit the use of this sending function or cancel the sending restriction Fax port Restricts the ports used restriction Counting of the You can reset the counting referring to the number of used number of fax sheets to be sent and the time sheets required for sending fax by all the accounts or by account Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts T Requires 2 optional FAX Kits Dual FAX option NOTE For details refer to the machine s Operation Guide OPERATION GUIDE 4 51 FAX Operation Advanced Communication modes subject to job accounting Normal transmission Delayed transmission Broadcast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Network FAX transmission Transmission from the document box Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Normal transmission Delayed transmission Broadcast transmission Sub address transmission Output from FAX Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling
131. n clock Because the FAX delayed transmission is conducted based on the time registered here be sure to register the correct date and time IMPORTANT Correct the time displayed on the touch panel of the operation panel regularly Otherwise the time displayed may eventually deviate from the current time Date Timer Time Zone Set time zone Select the location nearest you Time Zone 12 00 International Date Line West 11 00 Midway Island Samoa 10 00 Hawaii summer Time a 08 00 Pacific Time US amp Canada On 07 00 Arizona Cancel d 08 08 2009 10 10 Date Timer Date Time i Set the date and time 2008 Year 10 Month ay ee Ses ees Hour 10 minute 31 second 10 Cancel J ad 08 08 2009 10 10 1 Press the System Menu key 2 Press Date Timer and then Change of Time Zone 3 Select the region and press OK NOTE Press A or 47 to view the next region 4 Press Off or On of Summer Time and then press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 5 Press Change of Date Time 6 Enterthe date and time using Enter the time by a 24 hour system 7 Press OK 2 6 OPERATION GUIDE 3 FAX Operation Basic This chapter explains the following basic operations lt Enter key and Quick No Search
132. nation Condition 8 8 OPERATION GUIDE Internet Faxing i FAX Option 6 Specify the destination conditions and press OK Item Description Resolution Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent e 200 x 100 dpi Permitted fixed e 200 x 200 dpi Permitted fixed 200 x 400 dpi Permitted or prohibited e 400 x 400 dpi Permitted or prohibited 600 x 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that it is highlighted To prohibit a resolution press the key again so that it is no longer highlighted Compression Select a suitable file format for the destination fax machine MH MR MMR or JBIG Paper Size Specify the suitable document size options for the destination fax machine If you try to send an i FAX using a prohibited paper size it is automatically changed to a permitted paper size and then sent AdiLetter Permitted fixed e B4 Permitted or prohibited e A3 Ledger Permitted or prohibited To permit a document size setting press the key for that size so that it is highlighted To prohibit a setting press the key again so that itis no longer highlighted 7 Press OK Other ways of specifying the destination Using the Address Book Refer to page
133. nd you can set up to 200 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 15 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Changing Deleting Delayed Transmission on page 4 4 If you use delayed transmission when sending documents stored in the Custom Box by fax you cannot move documents until sending is finished For details on using Custom Boxes refer to the machine s Operation Guide Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broa
134. nd communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Stop coD Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 15 1 Press the Status Job Cancel key Status Job Cancel 2 Press Sending Jobs 3 Select the job you want to cancel and press Status Scheduled Job C ance Il Job Type All Job No Accepted Time Type Job Name 438 14 47 ma abc def com When the cancel confirmation screen appears press Yes Communication is canceled Detail ee Sending Jobs it Device Paper Supplies ey x 08 08 2009 10 10 3 14 OPERATION GUIDE FAX Operation Basic Cancelling and Sending Delayed Transmissions Queued To cancel delayed tra
135. nd metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only Xii OPERATION GUIDE Conventions in This Guide The following conventions are used depending on the nature of the description Convention Description Example Indicates the operation Press the Start key panel keys the buttons and messages displayed on the PC screen Regular Indicates the touch panel Press OK keys Italic Indicates the messages Ready to copy is displayed on the touch displayed panel Indicates supplemental information or operations NOTE for reference Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Description of Operation Procedure In this Operation Guide the continuous operation of the keys on the touch panel is as follows Description in this Actual procedure Operation Guide Press FAX Press FAX Next of v Transmission Next of Basic and Press Next of Transmission then Change of TTI v Press Next of Basic v Press Change of TTI OPERATION GUIDE Xiii Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes As with A4 B5 and Letter which may be used e
136. nd press OK i Enter box number using numeric keys u Box No Cancel J a OK 08 08 2009 10 10 9 Press OK 10 Press OK 11 Press the Start key The transmission will start OPERATION GUIDE 6 27 Setup and Registration Operation at the Receiving System NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used FAX Encrypted Reception Key 02 Encryption Key No Key 03 Key 04 Key 05 08 08 2009 10 10 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 25 Press the System Menu key Press FAX Next of Reception and Change of Encrypted Reception Press On select the encryption key number and press OK The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the originals 6 28 OPERATION GUIDE Setup and Registration Reduced Reception When the reception size is larger than the paper size
137. nding Jobs or Storing Jobs Then press Log TRETEN NEN EEE 3 Select the job to check and press Detail Job No Status Destination 000080 Processing 2 Detailed information of the selected job is Job Type Destination d is p layed Sending Job E mail ABCDE User Name Useri Job Name doc20070404115151 Accepted Time 10 10 10 08 08 2009 10 10 OPERATION GUIDE 5 5 Checking Transmission Results and Registration Status NOTE Press A or s to check information of the next or previous page 4 Press Close to exit Description of Detailed Information Screen Job No Job acceptance number Result Result Destination Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Press Detail to check the result for each destination Job Type Job type Destination Recipient The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name Accepted Time Time when job was accepted End Time Time when job ended Original Pages Number of pages in the original Color Black amp White Color mode used during scanning Connected to The Local FAX Name or Local FAX Number registered on the other party s machine for fax reception polling transmission and manual send reception Blank if no informat
138. ne receives originals a sub address password is not used Sub Address Transmission To use sub address transmission follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance For the setting method when the machine receives originals refer to Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 17 1 Press the Send key 2 Place the originals 3 Press FAX No Entry OPERATION GUIDE 4 37 FAX Operation Advanced 4 Ready to send aur FAX No Entry OSub Address P S Backspace OG Transmission 2 pa lt gt p Start Speed GECM Add a new FAX destination 1 Enter FAX number with the numeric keys Encrypted Transmission On Hook Add to Addr Book Next Dest J Cancel d OK Status 08 08 2009 10 10 FAX No Entry Sub Address Sub Address 1234567890 Space p eum Setsub address 1 Enter sub address and password using numeric keys Max 20 digits Cancel J ad OK 08 08 2009 10 10 NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key In this case go to step 9 4 Use the numeric keys to enter the fax number of t
139. nes These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 space and and characters to enter a sub address of up to 20 digits When the machine receives originals the sub address is used as the forward requirement for memory forwarding Sub Address Password Use the numbers from 0 to 9 space and and characters to enter a sub address password of up to 20 digits When the machi
140. ngs Result Report 7 Send Result FAX Attach Send Image Setting Report L Canceled before Sending I FAX RX Result Report RX Result Report Type Edit Address Book FAX Sub Address Destination I Transmission Start ECM Encryption Key No L_ i FAXT Mode i FAX Address Resolution Compression One Touch Key Paper Size L Print List _ __ FAX List Index User Login User Accounting FAX List No Job Accounting L Job Accounting System Network TCP IP Setting Protocol Detail j Fayxt T Optional Internet FAX Kit A is required Appendix 8 OPERATION GUIDE Status Job Printing Jobs Status Cancel Key L Log Sending Jobs _ Status Scheduled Job Log Storing Jobs Status Log Device Cancel of Transmission Disconnection of Communication Communication Manual Reception Check New FAX i FAX Reception Log Activity Report Print Removable Memory F Call Register Edit Program Key T Optional Internet FAX Kit A is required OPERATION GUIDE Appendix 9 Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes
141. nsmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 1 Press the Status Job Cancel key Status Job Cancel Press Sending Jobs and then Scheduled Job To cancel a delayed transmission select the job to be cancelled and press Cancel Scheduled Job Job No Accepted Time Type Destination 0007 9 30 AOFFICE When the cancel confirmation screen appears press Yes Transmission is canceled To send delayed transmission immediately select anml nd the job to be sent and press Start Now Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies E a edi pug ey When the send confirmation screen appears press Yes Transmission begins Cancelling Direct Transmission During direct transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Cancelling Transmission Disconnection of Communication When you cancel sending or receiving by disconnecting the telephone line during communication use the following procedure NOTE When 2 optional FAX Kits Dual FAX option are installed disconnect the line currently being used for communicati
142. nt for radio interference characteristics of information technology equipment Limits for harmonic currents emissions for equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment including electrical business equipment Terminal Equipment TE Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling EN55024 EN55022 Class B EN61000 3 2 EN61000 3 3 EN60950 1 TBR 21 viii OPERATION GUIDE Technical regulations for terminal equipment This terminal equipment complies with TBR21 e ANO1RO00 AN 02R01 AN 05R01 AN 06R00 AN O7RO1 AN 09R00 AN 10R00 e AN 11R00 AN 12R00 AN 16R00 e DEOS3ROO e DE 04R00 e DE 05RO00 AN for P AN for CH and N AN for D E GR P and N AN for D GR and P AN for D E P and N AN for D AN for D AN for P AN for E General Advisory Note National AN for D National AN for D National AN for D DE 08R00 DE 09R00 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00 NO 01R00 NO 02R00 P 03RO00 P 04R00 P 08R00 National AN for D National AN for D National AN for D Nation
143. on 1 Press the Status Job Cancel key Status Job Cancel 2 Press Device Communication OPERATION GUIDE 3 15 FAX Operation Basic 3 Press Line Off of FAX Port 1 or FAX Port 2 option When the cancel confirmation screen appears Removable Memor press Yes Format Remove The line in transmission is disconnected omm Printing Jobs Sending Jobs Device Ji ei mmm 08 08 2009 10 10 Status Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 48 3 16 OPERATION GUIDE FAX Operation Basic Using the Address Book You can select the destination for a fax or i FAX from the Address Book Registering a New Destination You can register new destinations to the Address Book There are two registration methods contact registration and group registration for registering several contact registrations as a unit NOTE To register an i FAX address as a contact refer to Contact Registration i FAX on page 3 20 Contact Registration fax Up to 2 000 destinations can be registered Destination name fax number sub address communication encryption transmission start speed and ECM communication can be registered for each destination
144. orwarding setting to be enabled is checked NOTE To disable the setting press the checkbox to delete the checkmark 29 Press OK to save the settings by each requirement 4 24 OPERATION GUIDE FAX Operation Advanced Changing Deleting Settings by Requirement To change or delete the settings by requirement follow the steps below 1 Follow steps 1 to 3 of Registering Settings by Requirement on page 4 21 Select the requirement name to be deleted or changed To delete the requirement name go to the next step To change the requirement name go to step 4 Press Delete When the confirmation screen is displayed press Yes and go to step 6 Press Detail Refer to steps 5 to 26 of Registering Settings by Requirement on page 4 21 to change the settings When the deletion or change is completed press OK Raising the Priority of Settings by Requirement To raise the priority of the settings by requirement follow the steps below 1 Follow steps 1 to 3 of Registering Settings by Requirement on page 4 21 Select the requirement name to be reprioritized Press Raise Priority The priority of the selected requirement is raised OPERATION GUIDE 4 25 FAX Operation Advanced Cancelling the Setting of RX Forward Requirements To cancel the memory forwarding follow the steps below 1 Press the System Menu key 2 Press FAX and then Next of RX Forward Requirements
145. ot registered are rejected To change the reception restriction follow the steps below Unknown Number Reception Press the System Menu key Press FAX Next of TX RX Restriction and then Change of RX Restriction To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List Press OK Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 1 2 Press the System Menu key Press FAX Next of TX RX Restriction and then Change of Unknown Number Reception To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject Press OK OPERATION GUIDE 6 23 Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as
146. paper LINE connector L1 Connect the modular cord for the telephone line to this connector This connector is Port 1 LINE connector L2 If you install 2 optional FAX Kits Dual FAX option you can use Port 2 Connect the modular cord for the telephone line to this connector TEL connector T1 When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You cannot automatically receive a fax when the main power switch is turned off To receive faxes with the power turned off press the Power key on the operation panel 1 4 OPERATION GUIDE Part Names and Functions Document Processor optional 42 52 ppm model or the full color model oon 0 12 30 ppm model 12 7 Original Indicates the original status in the Document placement Processor The left indicator lights in green indicator when the original is correctly set 8 Top cover Open this cover when the original jammed in the Document Processor 9 Original width Adjust these guides according to the original guides width 10 Original table Stack the sheet originals on this table 11 Original eject Read originals are ejected onto this table table 12 Opening handle Hold this handle when opening or closing the Document Processor NOTE The Original placement indicator shows the original status Lef
147. quirvement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Up to 32 characters can be entered for the requirement name 10 Press Change of Requirement 11 To forward fax reception select FAX and press Next To forward i FAX reception select i FAX and press Next 12 Register the requirements OPERATION GUIDE 4 21 FAX Operation Advanced When FAX was selected in step 11 Requirements Registration method Sub Address Press Sub Address and enter the sub address using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Sender FAX Press Sender FAX Number and enter the Number sender s fax number using the numeric keys You can enter up to 20 characters Port Press Port and select Port 1 or Port 2 This setting only appears when 2 optional FAX Kits Dual FAX option are installed When i FAX was selected in step 11 Registration method i FAX Address Press i FAX Address Enter the destination Internet FAX address You can enter up to 128 characters NOTE When setting a forwarding condition by selecting a sender s FAX number a local FAX information entry of the destination machine but leaving blank to the sender s FAX number you can forward a FAX that is received from a sender whose number is not register
148. r automatic redial Because the machine redials repeatedly at a regular interval you do not need to worry even when the communication by the receiving system is prolonged NOTE When using direct transmission the machine does not automatically redial You can change the number of automatic redials from between 0 and 14 For details refer to Retry Times on page 6 8 You cannot send delayed transmission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list a Ready to send Destination 1 Press Recall The receiving system you dialed is displayed on the destination list Place original ms A OFFICE 1234567890 Book try I FAX B OFFICE 123456890 c su E EE n e NOTE When the last transmission included multi e oy a address transmissions and computers and e mail Les doe oJ ce m Cum Joss destinations they are also displayed If necessary add 0001 0002 0003 0004 0005 No ivi m xS I ea or delete the receiving system LA Ir Entry f 0006 0007 0008 0009 0010 1 100 a FFF GGG HHH m E Q Destination Quick Setup Original Sending Image Quality Advanced Data Format Setup 08 08 2009 10 10 2 Press the Start key
149. r you newly register 00 to 99 4 Press OK OPERATION GUIDE 4 15 FAX Operation Advanced Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone 2 Liftthe handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory 4 The telephone line switches to the machine and reception starts 4 16 OPERATION GUIDE FAX Operation Advanced Printing Sending Received Faxes by Requirements Memory Forwarding When you have received a fax you can forward the received image to other faxes computers and FAX Boxes or specify a number of copies Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding Type of Forwarding Destination You can forward the received fax to other fax machines or FAX Boxes send it as an i FAX or E mail attachment Ia or transfer it to a folder SMB or FTP External FAX A f w External FAX haa hm L Telephone id e lt A 2 st VES Telephone h 467 line gt e External i FAX Folder SMB transmission Folder FTP transmission Requirements for Forwa
150. ration Advanced IMPORTANT The recipient s machine must also be equipped with the same sort of sub address bulletin board communication function Some fax machines cannot store originals and some do not support polling reception Check both the sending and receiving machines beforehand to ensure that they each have the required functionality For example even if you store an original in a Polling box on this machine you will not be able to establish successful communication if the receiving fax machine has no polling reception function The sender must also provide the recipient with the sub address and sub address password NOTE For more information on sub addresses refer to Sub Address Communication on page 4 37 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 46 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 2 Overwrite Setting Press the System Menu key Press Document Box Removable Memory Change of Polling Box and Change of Delete Transmitted File Select either Off or On Press OK Use the procedure below to overwrite the existing document if the same name is
151. rd in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen Use the keyboard to enter Limit 128characters Input Ocharacters Poe sede ee ee EE EST E E S A ES EAE EX EY e NEN I L2 A dd oodd URE Lowey case No Symbol Cancel 08 08 2009 10 10 Display Key Description Display Displays entered characters Limit Entry Displays maximum number of characters Display and the number of characters entered Cursor Key Press to move the cursor on the display Backspace Press to delete a character to the left of the cursor Keyboard Press the character to enter Upper case Press to use upper case letters Lower case Press to use lower case letters No Symbol Press to enter numbers and symbols Space Press to insert a space Appendix 2 OPERATION GUIDE Display Key Description Cancel Press to cancel entered characters and return to the screen before the entry was made OK Press to finalize the entry and return to the screen before the entry
152. rding IMPORTANT If the forwarding requirements are specified only one destination matching the requirements are printed from the registered destinations Ifthe priority of a registered requirement is specified explained on page 4 26 a destination is searched in the priority order If multiple destinations match the requirements the first one is printed The forwarding requirements are as follows 1 Sub address 2 Sender fax number 3 Port when 2 optional FAX Kits Dual FAX option are installed 4 Recipient s address i FAX By using the memory forwarding function you can perform the following communication OPERATION GUIDE 4 17 FAX Operation Advanced Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them and output the originals without anyone seeing them Setting example Sub Address transmission Sub Address 1234 3 Memory forwarding Print Sub Address 1234 Register the FAX Box Refer to page 4 30 1 2 Perform sub address transmission Refer to page 4 37 3 Store originals in the FAX Box with memory forwarding 4 Print originals from the FAX Box Refer to page 4 32 Sub address relay broadcast communication Received originals are forwarded to multiple fax machines By setting a sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication
153. re Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Checking the Send Status 1 Press the Status Job Cancel key 2 Press Sending Jobs The list of accepted time destination and status are displayed for each job 8 10 OPERATION GUIDE Internet Faxing i FAX Option Cancelling the Transmission On the Sending Jobs screen above select the job poi Schede den and press Cancel Job Type All Job No Accepted Time Type Job Name Status 7 UNCTUS ees When the cancel confirmation screen appears press Yes NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Printing Jobs Sending Job Storing Jobs Device lic Status 08 08 2009 10 10 Entering the Subject and Body When sending an Internet FAX i FAX enter the subject and body of the i FAX 1 Press the Send Key 2 Press Advanced Setup and then i FAX Subject Body 4 Ready to send Destination 1 3 Press Su bject Place original i FAX Subject Body 08 08 2009 10 10 4 Enter the subject and press OK NOTE Up to 60 characters can be entered for the subject 5 Press Body 6 Enter the body and press OK NOTE Up to 500 characters can be entered for the body 7 Press OK
154. rect Transmission Press On Press OK Setting for Direct Description transmission NE memory transmission e originals are scanned into memory the communication starts 3 4 OPERATION GUIDE FAX Operation Basic Setting for Direct transmission Description On Starts direct transmission Dials the receiving system and after the communication has started originals are scanned NOTE In direct transmission you can designate only a one destination for one transmission IMPORTANT You cannot use direct transmission when the optional Printed Document Guard Kit is installed Selecting the transmission method on the basic send screen You can also select the transmission method on the basic send screen 4 Ready to send Place original Destination A OFFICE 1234567890 B OFFICE 1234568907 C OFFICE EE ee os T IL Chain _detaiveait_ Delete I Recall f 0001 0002 0003 0004 0005 No AAA BBB ccc DDD EEE 0006 0007 0008 0009 0010 1 100 FFF GGG HHH Il E Destination Quick Setup Original Sending Image Quality Data Format 1234569078 Destination Address Book E mail 2 Addr Entry Folder Path e Entry FAX No Entry i FAX o Addr Entry WSD Scan amp Advanced Setup 08 08 2009 10 10 In the basic screen for sending press Direct This selects the direct transmission method and the keys on the touc
155. redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during transmission Send again U01100 U01196 Communication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again Appendix 16 OPERATION GUIDE Error Code U0170
156. riginals Report Output Sent result report FAX RX result report Activity report Status page Option Expansion Memory Dual Port Internet FAX Kit A OPERATION GUIDE Appendix 5 Menu List The function keys on the touch panel and operation panel have the following menus Refer to this list as necessary when you operate the machine Send Destination Address Book FAX Key L FAX Number Entry _ Sub Address Transmission Start Speed ECM Encrypted Transmission Sending On Hook i FAX Address Entry Transmission Mode Destination Condition One Touch Key Chain Dial Type of Original 7 Original Size Transmission Mixed Sized Originals 2 sided Book Original Original Orientation Sending Size Long Original Color Image Original Image I Scan Resolution FAX TX Resolution Advanced Setup Border Erase Zoom Job Finish Notice FAX Delayed Transmission Continuous Scan i FAX Subject Bodyt m FAX Direct Transmission FAX Polling RX Send and Print Send and Store Document Box Key FAX Box Polling Box T Optional Internet FAX Kit A is required Appendix 6 OPERATION GUIDE r Function Defaults i FAX Subject Body TT System Common Settings Sound
157. rmation on the transmission functions refer to Automatic Send on page 3 4 or FAX Operation Advanced on page 4 1 Scan Resolution Zoom Scan Density Original Orientation Original Size Selection of Image Selection Quality Sending Size Border Erase Selection Color Selection If you have placed a multiple page original in the optional document processor the machine scans all the originals but only the first page is previewed You cannot change the transmission functions while the preview image is displayed Press the Start key to send the fax Transmission begins To change any of the transmission functions press the Stop key or press Cancel The preview image disappears and the destination is cancelled To see the preview again make the transmission function changes and select the destination 3 34 OPERATION GUIDE FAX Operation Basic NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 To see a preview image when you are using the optional document processor place the originals in the document processor again You can also see a preview image in the same way with polling transmissions When you press the Start key for a polling transmission the machine scans the originals and saves the images in the polling box For more infor
158. rnet Faxing i FAX Option Wh atisds AX rase darad airi tects Sete th coset pacc IMS ede E 8 2 FFAX SUNOS MEE 8 4 aeuum 8 7 EFAX ReCeptiOll uus Deer Ra PC bah eA e ODE AER Pa Y a 8 12 9 About Network FAX What is Network FAX sullsseleeelleell 4h 9 2 Sia Eme D 9 4 10 Troubleshooting Indicators During Sending Receiving Operation llle 10 2 Precautions When Turning Power OFF ssssesseeee e 10 3 sup rto m 10 4 Troubleshooting week ket ER npe RO Eden eph Reno a ee ee 10 6 Appendix Character Entry Method llli es Appendix 2 Specifications ecu aea REUS EA daa taba CET RO ba RR ERAI Re d Appendix 5 MEDIDA cc Appendix 6 Received FAX Sizes and Paper Priority Inch Model 000 ee eee Appendix 10 Received FAX Sizes and Paper Priority Metric Model llle Appendix 13 Error Code List ce vented Mae EX dee A aaa c oe Uv a de ROG dads a Appendix 16 iv OPERATION GUIDE Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine Keep it close to the machine for easy reference During use refer to the Operation Guide for your machine for information regarding the sections listed below Caution Labels Toner Container and Waste Toner Installation Precautions Box Replacement Precautions for U
159. s setting is available with 30 ppm 42 52 ppm and 55 50 ppm models Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 37 Transmission Start To change the transmission start speed press Speed this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps OPERATION GUIDE 3 7 FAX Operation Basic Description ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key Encrypted Transmission Selecting the Resolution To send faxes using encryption press this key For details refer to Encryption on page 6 24 On Hook Press this key to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 12 Dialing methods without using the numeric keys Using the Address Book Refer to page 3 17 Using One touch keys Refer to page 3 29 Using the Speed Dial key Refer to page 3 32 Manual Redial recall Refer to page 3 33 NOTE In addition to a fax you can include e mail transmission and folder
160. se Clearing Paper Jams Loading Paper e Solving Malfunctions Cleaning Installation Precautions Environment Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight Such conditions might adversely effect the unit s ability to detect the correct size of originals and documents When such a location cannot be avoided change the direction the unit is facing in order to eliminate exposure to direct sunlight Precautions for Use A CAUTION Do not leave the document processor open as there is a danger of personal injury S Other precautions Do not open the front cover or left cover turn off the main power switch or pull out the power plug while transmitting receiving or copying This machine may only be used within the country of purchase due to the different safety and communication standards in each country International communication standards however make the communication between countries possible This machine may be inoperable in areas with poor telephone lines or communication conditions CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications OPERATION GUIDE v If the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the main power switch vi OPERAT
161. send Destination 1 Press Address Book on the basic send screen Enter Destination Address Book E mail 2 Addr Entry Folder Path e Entry ontok J oret J cnan Jones J delete Jo onem eRe Entry 0001 0002 0003 0004 0005 o AMA BBB ccc DDD EEE i FAX Addr Entry f 0006 0007 0008 0009 0010 EIUS FFE GGG HHH m m v 1 Destination Quick Setup Original Sending Image Quality Advanced Data Format Setup Status 08 08 2009 10 10 masa 2 Select the destination from the list You can select Addr Book sort several destinations The checkbox of the Dest No lvoe Nae Ben destination selected is checked V 0002 B OFFICE 1234568907 ows OFFICE 1234569078 Register Edit _ 0004 D OFFICE 192 168 1 54 Address Book Ll 0005 amp EOFFICE 192 168 1 76 Detail pa E mail ire e e da Group Cancel J d OK Status 08 08 2009 10 10 NOTE To cancel the selection press the checkbox to erase the checkmark ae Ready to send Destination 3 Press OK Place original EE Address The destination you have selected is registered in A OFFICE 1234567890 L Email the destination list yi addr Entry Folder Path Entry onno Jf oret Jf crain petazo J oerte Jo onem LS NOTE To delete the destination that has been 0004 0005 IE Sid registered select the destination and press Delete AAA BBB ccc DDD
162. should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 42 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 42 Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Communication This is a communication mode that allows a Polling box to be used like a bulletin board giving multiple recipients free access to the stored originals Set Delete Transmitted File to Off so that the same original can be polled multiple times Also by using sub addresses you can set up a sub address communication mode that provides the same sort of bulletin board functionality even when the recipient is using a third party machine na W Sub Address Le External FAX 3333 A Hl Sub Address External FAX 3333 T On this machine the sub address and sub address password OPERATION GUIDE 4 41 FAX Ope
163. sion With encryption communication you cannot conduct sub address communication 1 Register the encryption key you have arranged with the receiving system Refer to Registering an Encryption Key on page 6 25 When an encryption key has already been registered go to the next step 2 Press the Send FAX key 3 Place the originals 6 26 OPERATION GUIDE Setup and Registration 4 Press FAX No Entry a Ready to send Destination 5 Use the numeric keys to enter fax number of the 0 other party and press Encrypted Transmission FAX No Entry ad NOTE When encrypted transmission has been set to NN VZNE Eu ud Gm a destination in the Address Book or One touch keys EH ou can use the destination i a osa Transmission On Hook Add to Addr Book J Next Dest J Cancel n OK Status 08 08 2009 10 10 ae Ready to send 6 Press On and select the encryption key number FAX No Entry Encrypted Transmission Encryption Key No Key 01 Off Encryption Box 08 08 2009 10 10 7 Press OK and go to step 10 When the selection of an encryption box is required by the other party press Encryption Box and go to the next step NOTE When the machine receives originals the encryption box is not used Fax No Entry Encryption Box 8 Press On and use the numeric keys to enter the encryption box number 4 digits a
164. smission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Send Restrictions Prerequisites Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 21 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 22 Register the Local FAX Numbers or Local FAX IDs of other parties Communication Establishing Requirements The recipient s Local FAX Number matches a Permitted FAX No registered on the machine The recipient s Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Book or One touch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 21 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 6 23 Register the Local FAX Numbers or Local FAX IDs of other
165. ssion Next of FAX and then Change of Dialing Mode Port 1 or Dialing Mode Port 2 3 According to the type of telephone line you are contracted with press Tone DTMF or Pulse 10PPS 4 Press OK OPERATION GUIDE Preparation Before Use Selection of Transmit Terminal Identification TTI The transmit terminal identification TTI is the information about the machine transmit terminal to be printed out on the fax on the receiving system The information includes transmission date and time the number of transmission pages and the fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent NOTE You can specify the same TTI for FAX and Internet FAX i FAX transmissions Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed i Attach TTI Transmit Terminal Identification in transmitted documents Lm Cancel J ad OK J 08 08 2009 10 10 1 Press the System Menu key 2 Press FAX Next of Transmission Next of Basic and then press Change of TTI 3 Press the location for printing the information on the fax If you don t want to print press Off 4
166. ssion was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again OPERATION GUIDE Appendix 19 Appendix 20 OPERATION GUIDE Index Numerics 2 in 1 Reception 6 31 A About this Operation Guide v Account Management 4 51 Address Book 3 17 Change Deletion 3 26 Printing Address List 3 28 Registering a New Destination 3 17 Search 3 25 Select a Destination 3 24 Automatic Send 3 4 B Batch Transmission Function 4 3 Border Erase 4 57 Broadcast Transmission 4 6 10 6 C Cancel Cancelling Delayed Transmission 3 15 Cancelling Direct Transmission 3 15 Cancelling Memory Transmission 3 14 Cancelling Polling or Sub Address Bulletin Board Transmissions 3 16 Cancelling Transmission Disconnection of Communication 3 15 Cannot perform memory reception 10 6 Cannot perform sub address transmission 10 7 Cannot receive document 10 6 Cannot send document 10 6 Cannot use sub address relay broadcast communication 10 7 Chain Dial 4 10 Character Entry Method Appendix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Confirmation Screen of Destinations 5 12 Continuous Scan 4 56 D Date 2 6 Delayed Transmission 4 3 Cancel 3 15 Changing Deleting 4 4 Immediate Transmiss
167. stration steps 3 to T 3 26 OPERATION GUIDE FAX Operation Basic Press Member To add a contact to a group press Add Refer to steps 10 and 11 in Group Registration for information how to add contacts To remove a contact from a group select the contact to be removed and press Delete Press Yes in the confirmation screen to remove the contact You can view detailed information on the selected contact by pressing Detail When deleting the destination of a contact registration or group Press Delete Press Yes in the confirmation screen to delete the destination or group 6 Press Register When the change confirmation Screen appears press Yes Changes or deletions made to the registered details are applied in the Address Book OPERATION GUIDE 3 27 FAX Operation Basic Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print Press Print of FAX List Index or FAX List No 4 When the printing confirmation screen appears press Yes The machine prints a list FAX Address List Index FAX Address List No 3 28 OPERATION GUIDE FAX Operation Basic Using One touch Keys With One touch keys on the Destination screen
168. t Off scan as standard size Refer to 1 sided 2 sided Selection on page 4 55 Originals of up to 1 600 mm 63 long can be scanned 1 Press the Send FAX key 2 Place the originals in the optional document processor 3 Press Original Sending Data Format and then Long Original 4 Toscan standard size originals press Off and to scan long originals press On 5 Press OK 6 Set the destination and press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 2 OPERATION GUIDE FAX Operation Advanced Delayed Transmission When you have set a transmission start time this function automatically sends originals at the preset time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For details refer to Date and Time Entry on page 2 6 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments Together with standby transmission and interrupt se
169. t Logout g O e e O 9 s 000 OOO 0 9 0 Co C Ge Co Reset Stop X Clea aan Enter EI Numeric keys Enter numbers and symbols Clears entered numbers and characters Recalls already registered destinations an programs for sending Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Returns settings to their default states Pauses the printing job in progress Starts copying and scanning operations and processing for setting operations The operation panel may differ from the above illustration depending on the type of your machine OPERATION GUIDE 1 3 Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the machine s Operation Guide op LA 42 52 ppm model or the Operation panel A full color model 3 Perform the fax operation with this panel Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special
170. t and fine lines Photo For enhanced copies of photographs for OCR Image quality suitable for OCR software Applications converting images into text data T When you send fax this is changed to Text Continuous Scan When you cannot place multi page originals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press Scan Finish You can change the following items during scanning Original Size Selection e 1 sided 2 sided Selection Sending Size Selection Original Orientation Original Image Density FAX TX Resolution Zoom Border Erase NOTE Original Size Selection Selection of Original Image Scan Density Scan Resolution and Border Erase can be changed only when direct transmission is selected 4 56 OPERATION GUIDE FAX Operation Advanced Border Erase You can erase black borders around originals when scanning For border erase the following methods are available Border Erase Sheet Erase black borders from around sheet originals Border Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Erase top bottom left and right black borders to individually set widths The Border Erase width tha
171. t can be set in each mode is as follows Specifications Border Erase range Inch 0 2 0 01 unit Centimeter 0 mm to 50 mm 1 mm unit OPERATION GUIDE 4 57 FAX Operation Advanced Job Finish Notice This function is used to inform when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals this feature allows you to store a copy of the document being sent in a Document Box 4 58 OPERATION GUIDE 5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status e Various Tools for Checking Transmission Results and Registration Status 5 2 ENSE FAXA JOD HISTON Loiedetii ndpEH e REHHEERUFREHEREABI HEHREEERER TEOR 5 3 Printing Administrative RODORG rc ee eee eee nen eee eee ee Reem Rentals ere 5 7 Reporting FAX Receipt Result by E Mail i2ssnsia merit ab bent radi kam b psp satis 5 11 OPERATION GUIDE 5 1 Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools FAX job history check Display Location Touch panel Contents to Check History of latest 100 send and receipt results stored
172. t indicator or Upper indicator is lit in green Originals are set correctly Left indicator or Upper indicator is blinking in green Place the originals correctly Right indicator or Lower indicator is blinking in red The original jammed OPERATION GUIDE Part Names and Functions 1 6 OPERATION GUIDE 2 Preparation Before Use This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative e Selection of Telephone Line Inch version only eeeseeeeeeeessseee 2 2 e Selection of Transmit Terminal Identification TTI sssessseesssssssss 2 3 Sete Wie FU Wir iem 2 4 Date and Time ERI eee apap ere sere ae nee iS enone aro ner ere Te eae erro nee ere 2 6 OPERATION GUIDE 2 1 Preparation Before Use Selection of Telephone Line Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines select the option for each line 1 Set FAX port id Cancel J ed OK 10 10 2008 10 10 1 Press the System Menu key 2 Press FAX Next of Transmi
173. t the reception mode to be changed When Auto DRD is selected choose the pattern of ringing Pattern Description Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short 4 Press OK OPERATION GUIDE 6 9 Setup and Registration Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Reception Date Time Press On 4 Press OK 6 10 OPERATION GUIDE Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Types Plain Rough Recycled Bond Color High Quality Custom 1 to 8 NOTE Refer to the machine s Operation Guide for details on Custom Paper 1 to 8 1 Press the System Menu key 2 Press FAX Next of Reception Ne
174. tail 4 Use or the numeric keys to reenter Permit ID No 0000 to 9999 NOTE Press the Clear key to display the previous number 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion confirmation screen appears press Yes 7 Tochange and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of TX Restriction 6 22 OPERATION GUIDE Setup and Registration Setting Reception Restriction To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book Press OK Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is n
175. ten 8 4 EE LV MI od ON serina 8 7 WELT o que rcs upe RS e c erento 8 12 OPERATION GUIDE 8 1 Internet Faxing i FAX Option What is i FAX The i FAX function sends and receives faxes via the Internet without using a phone line The main features of i FAX are It reduces communication costs since it does not use a phone line Address books on this machine or on a computer can be used to specify destinations Faxes can be sent to multiple recipients simultaneously Memory forwarding refer to page 4 17 can be used to forward faxes received by this machine to multiple recipients as Internet faxes E mail notification of transmission results Example of sending i FAX from A OFFICE to B OFFICE A OFFICE Server This machine B OFFICE kyo abc com PC Server Inter net PC E Mail AOFFICE XXX COM FAX No 0612345678 o E Mail BOFFICEQXXXX COM FAX No 07556781234 Phone line FAX FAX No 0387654321 i FAX Transmission Flowchart The procedure for sending an i FAX is shown below Scan the original on this machine v Send the fax to the recipient s E mail address v The mail server receives the fax v Other fax machines download the fax from the mail server 8 2 OPERATION GUIDE Internet Faxing i FAX Option i FAX Reception Flowchart The procedure for rec
176. ther party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party OPERATION GUIDE Appendix 17 Error Code Possible Cause Action U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient
177. they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Sending system Receiving system GHIJKLM bs m GHIJKLM NOPQR ABCDEF amp iht amp iHt ABCDEF NOPQR STUVWX GHIJKLM gt IR LP QI amp 4 GHIJKLM gt STUVWX NOPQR 2 K 2 K gt NOPQR Scan originals SIUYWY oe Encryption sei SUR Output originals Description of settings at sending and receiving systems Sending Receiving Reference Settings system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book A 2 digits or when the number is directly dialed Receiving system D 4 digits encryption box number t
178. til the delayed transmission is executed or cancel the delayed transmission and then perform the job again 4 3 Add paper in cassette 1 4 or Add paper in Multi Purpose tray Is the indicated cassette or MP tray out of paper Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue Press MP Tray Setting to change the paper size type of the MP tray Is the type of printing paper specified The cassette for the specified paper type is not available Select other paper source and press Continue Press MP Tray Setting to change paper size type of the MP tray Is the cassette securely loaded Remove the cassette and reload it completely OPERATION GUIDE 10 5 Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Cannot send document Checkpoint Is the modular cord connected correctly Corrective Action Connect the modular cord correctly Reference Page Is Send error displayed Remedy the cause of error and send again Appendix 16 Refer to the machine s Operation Guide Is TX transmission restriction activated Cancel the TX restriction 6 16 Cannot perform broa
179. ting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation Screen deletes the registration contents of the One touch key OPERATION GUIDE 3 31 FAX Operation Basic Using the Speed Dial key You can designate a four digit 0001 to 1000 One touch key number speed dial to select the destination NOTE For details refer to Using One touch Keys on page 3 29 a Ready to send Destination Press Quick No Search key or No in the Place original 3 Destination screen and enter one touch key number in p ES the number entry screen using the numeric keys A OFFICE 1234567890 B OFFICE 1234568907 yw s Add Entry Vv iid m De NOTE When entering a one two or three digits One l C Ec touch key number you don t need to enter zero 0 at ps HE HE aon C x the beginning For example you can enter as 1 for ee Sa JA pm Addr Enty One touch key number 1 EZ s T we ea In this case press OK after entering the number Destination Quick Setup Original Sending Image Quality 08 08 2009 10 10 3 32 OPERATION GUIDE FAX Operation Basic Dialing the Same Receiving System Redial Redial is a function allowing you to dial the last entered number once again Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax No particular setting is required fo
180. tom 8 Cancel J ad OK 08 08 2009 10 10 To select the paper size press Standard Sizes 1 or Standard Sizes 2 and select the paper size Press OK The previous screen reappears Press Change of Media Type and select the media type Then press OK The previous screen reappears Press Close The display returns to the default System Menu screen Next set the fax reception settings For the setting procedure refer to Media Type for Print Output on page 6 11 Select the same media type that was selected in step 6 6 12 OPERATION GUIDE Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tray Select either Off not to use or On to use 4 Press OK OPERATION GUIDE 6 13 Setup and Registration DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If on
181. use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL Auto Switch Reception on page 6 2 Flow of reception FAX FAX Telephone When the other party has When the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receive fax originals from The answering machine plays the message informing the other party the other party that the user is absent automatically FAX Automatic Reception The answering machine records a message from the other party q lt When the other party starts sending originals the machine receives the originals being sent 6 4 OPERATION GUIDE Setup and Registration Preparation Refer to Receiving Mode on page 6 9 to select Auto TAD 1 The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 13 2 Theanswering machine responds When
182. using the memory forwarding function v The PC networked to this machine receives the data OPERATION GUIDE About Network FAX NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the FAX Box OPERATION GUIDE 9 3 About Network FAX Setup The following preparation is needed before using Network FAX Flow of Setup Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 17 Installing Software on the PC Install the dedicated software included in the supplied CD ROM on your PC required to use Network FAX For details refer to the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM Network FAX Driver Operation Guide Online Manual The Network FAX Driver Operation Guide Online Manual is contained in the included CD ROM in PDF Portable Document Format The main contents include the following nstalling Network FAX Driver
183. w steps 1 to 4 and 14 of Registering Settings by Requirement on page 4 21 Press Change of File Format Press PDF or TIFF and then OK NOTE If you have selected PDF for file format PDF Encryption functions are available For details refer to the machine s Operation Guide 4 Press OK E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender FTP Encrypted TX Setting Follow steps 1 to 4 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 and 14 of Registering Settings by Requirement on page 4 21 Press Change of E mail Subject Add Info Press Sender Name Sender FAX No Address or Off and then press OK Specify whether to use FTP encryption when you send data 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 Press Change of FTP Encrypted TX Press On or Off Press OK NOTE To enable FTP Encrypted TX setting be sure that SSL of Secure Protocol is On For details refer to the machine s Operation Guide OPERATION GUIDE 4 27 FAX Operation Advanced Setting a Number of Copies You can set whether the machine should print received originals when forwarding them You can specify the number of copies F
184. witch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 4 13 When the call is from a fax The machine starts receiving fax originals OPERATION GUIDE 6 3 Setup and Registration FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to
185. xt of Basic and then Change of Media Type eena e 3 Select the desired paper type If no specific paper 1 set the paper to use for faxes type is selected press All Media Types All Media Recycled Bond Types Color High Quality Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 Cancel J 4 OK 08 08 2009 10 10 4 Press OK Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings Next of Cassette Setting 3 Cassette Setting select one of Cassette 1 to Cassette 4 and press Next Press Change of Paper Size NOTE Cassette 3 and Cassette 4 are shown when the optional paper feeder is installed 4 Forautomatic detection of the paper size press Auto and select Metric or Inch as the unit OPERATION GUIDE 6 11 Setup and Registration Common Settings Paper Size i Set cassette paper size JW ee 3 ENNO C c o 1 3j Standard Sizes 2 Cancel J Common Settings Media Type i Select type of paper in Cassette 1 asd nd Recycled Preprinted Bond Color p Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 l Custom 6 Custom 7 Cus
186. y indicator is lit when there is source data stored in the memory for delayed transmission 10 2 OPERATION GUIDE Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot automatically receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION The hard disk may still be operating as long as the Power key or Memory indicator is lit Turning the machine off at the main power switch while the hard disk is still operating can damage the hard disk Full color model P OPERATION GUIDE 10 3 Troubleshooting Error Messages When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description To print the sent receipt result report refer to Send Result Reports on page 5 7 and FAX RX Result Reports on page 5 8 You may also check error codes using the activity report Refer to Activity Report on page 5 8 Message Machin
187. you can access destinations in the Address Book Registering a New One touch Key You can register the destination contact or group in the Address Book to a One touch key Up to 1 000 destinations can be registered Edit Destination One Touch Key i Register One Touch key f 0001 0002 0003 AAA BBB ccc f 0006 0007 0008 f 0011 0012 0013 0016 0017 0018 08 08 2009 10 10 Press the System Menu key Press Edit Destination and then Register Edit of One touch Key Select the One touch key number to which to register the destination 0001 to 1000 Pressing Quick No Search key or No directly selects the One touch key number Press Register Edit Select the destination contact or group to register to the One touch key from the Address Book Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destination by destination name group name or address number 6 Press OK The destination is registered to the One touch key OPERATION GUIDE 3 29 FAX Operation Basic Selecting a Destination by One touch Key uu Ready to send Destination Select a destination by a One touch key Place original 3 anao On the Destination screen press the One touch key to Bool Eni iF A OFFICE 1234567890 SORE eee atm which the destination is registered COFFICE 123456907

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