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Xerox DocuMate 152

1. DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface from PaperPort Instead of using the scanner buttons or the One Touch Button Panel to scan you can scan from the TWAIN interface The PaperPort application you received with your scanner uses the TWAIN interface for scanning This scanning method is particularly helpful when you re using PaperPort to file and save scanned items or to adjust scanning settings prior to scanning A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized procedure that software applications use to receive images from scanners digital cameras and other digital devices This guide shows how to scan with the TWAIN interface from PaperPort But you can also open the same TWAIN interface from many other graphics and imaging applications and scan from them as well Because the TWAIN interface is the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your Xerox DocuMate 152 scanner To access the TWAIN interface from other software please refer to their user s guides then return to this User s Guide for the steps to scan NOTE If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without opening PaperPort first See the section Configure
2. Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well NOTE Duplex two sided scanning is not available from WIA To scan using WIA from Microsoft Paint 1 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint The Paint window opens 2 From the File menu choose From Scanner or Camera IOT Pie eE 20 T_Ptel Bead Hiet 2 Cher T Par Girl 4 Ena DocuMate 152 Scanner User s Guide 97 Scanning with the WIA Interface The Scan using Xerox DocuMate 152 window opens Use this window to select scanning options and start the scan process What do you want to scan Paper source Document Feeder X Select an option below for the type of picture you want to scan sann Color picture El Grayscale picture wi Black and white picture or text f Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216 x 356 Preview Scan Cancel Click the button most appropriate for the item you re scanning Select a paper
3. 2 Plug the USB cable into the USB port on the scanner then into a USB port on the computer Connection to a USB 2 0 High Speed port provides optimum performance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection You can also connect the scanner to a USB hub if the USB hub has its own power supply already plugged into an electrical outlet 3 Turn on the power switch located on the back of the scanner to the left of the power port 14 DocuMate 152 Scanner User s Guide 4 DocuMate 152 Scanner User s Guide Installation The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP Service Pack 2 and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 15 pages per minute and 30 images per minute available with a USB 2 0 port Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate s
4. 3 From the Select Configuration list select a scan configuration a To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration To create your own scan configurations see Creating a New Scan Configuration on page 52 DocuMate 152 Scanner User s Guide Scanning 4 Select a Format and Page s option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destination Application the available formats are for text such as txt and rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphics such as omp and jpg NOTE If a format is listed as n a that means the text format is not available for that Destination Application 5 DocuMate 152 Scanner User s Guide Click OK to accept any changes and close the window To accept changes but keep the window open to work with other features click Apply Note that while the One Touch Properties window is open you cannot scan yet by clicking a button on the One Touch Panel You must click OK or close the One Touch Properties window first However you can scan at any time by pressing the Simplex or Duplex button on the scanner When you are finished selecting new settings for a button and you press or click a scanner button the document is scanned using the newly configured s
5. Browse Folder for storing attachments for AOL Not installed Browse Internet Options i Color document handling O Convert Bitmap using Screen Resolution Convert Bitmap to JPEG Cancel _ App Y 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 Ifyou are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder For scanned images to be auto attached to a blank email message you must have the specific folder location AOL uses to find the attachments Please contact AOL for more information about the folder location in which AOL stores attachments 42 DocuMate 152 Scanner User s Guide 3 5 6 DocuMate 152 Scanner User s Guide Scanning If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an
6. and your computer is running Windows XP or Windows Vista you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 68 NOTE The Burn to CD option is only available for Windows XP or Windows Vista with a CD burner installed on your computer You can also set up multiple configurations to store scanned items in separate locations See The Storage Options Tab Archive on page 58 and Scanning to Multiple Archive Folders on page 75 Storage I oe Documents dropped on this link will be transferred to a storage devices ie file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD Apply NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanne
7. bind mE ipri E DE hat CL ar hri ha tla me TOF i eyed over Ti well bind parkeli Loy roca Ta bee i f ARG hif spmgea di amp ea apia rig rach of ts OEMOOM oe T pial p Hte for ifed hawt Hir 1 ae me e ae ii sami sera pie rag aaron etd te Lager nish h cal eer padi H DEIR ft cipi imi ichay the men Eo ue ee ok selec The scanned item with the red filtered out Rade my ABC bec disributes ond salads predact acoldvice iwek CEM ROC Me ond diteigy ing Ag cf June 1358 ABC iat eepigyad avers wel bained marketing aiet ent sappari percanrel To beter sere p paoman AES han emg an Ghari morgen Potehi ibs DERUD puma rer These nes ai spine icy or nt pe ible Tar eile er ah Arala i bebthenchng cues Hig mele dure a tloamart and a vein ido cot ouch paR padud i prepiri manjomd Du galio t schie ond Tanben penpe by i ge rme oats om 8 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Grayscale Color Settings Color Saturation Color Hue LL Gamma mj Advanced Settings Apply 9 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to sav
8. click the Add Application button The Add Text Based Link dialog box opens Here you can define a custom application that can accept a text document Step 1 Select the path to the application Browse Step 2 Name the application Step 3 Select an icon for this application Step 4 Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT Adnhe POE format f BOFY i P 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Click the Add button Click OK or Apply on the Link Properties window Click Refresh on the One Touch Properties window O oN Click OK or Apply on the One Touch Properties window DocuMate 152 Scanner User s Guide 39 Scanning Image Documents Properties These p
9. the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode If you want to lock the configuration click the key icon to change it from a Key to a Lock Click the Page Settings tab to select page settings Scan Settings Page Settings Advanced Settings Size Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Click to toggle between inches Improvements and Settings and millimeters E AutoCrop to Original W Duplex Reduce Moire Patterns E Skip Blank Originals Straighten Image Color Filter Invert Image Size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and ver
10. the scanner buttons will not initiate scanning DocuMate 152 Scanner User s Guide 113 Maintenance Xerox DocuMate 152 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications 114 600 x 1200 dpi 48 bit color internal 16 bit grayscale internal 8 5 x 14 2 5 x 2 automatic document feeder Automatic document feeder ADF Up to 15 pages per minute Up to 30 images per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 Cold cathode fluorescent lamp USB 2 0 High Speed 5 9 inches 13 8 cm 13 0 inches 30 5 cm 6 5 inches 15 2 cm 6 4 pounds 2 9 kg 50 104 F 10 35 C without condensation 10 85 35 C without condensation DC Jack 24Vdc 2 0A 48W 100 240Vac Energy Star and ROHS compliant lt 48 Watts during operation lt 12 Watts on standby AC US 3P 10A 125V 180 cm 3C 18AWG RoHS compliant 185 cm 28AWG with core ROHS compliant UL C UL FCC Class B CE TUV GS WEEE DocuMate 152 Scanner User s Guide Maintenance Xerox DocuMate 152 Scanner Parts List Please use the following part names and numbers when ordering replacements f
11. 61 71 TWAIN standard 83 DocuMate 152 Scanner User s Guide Index U uninstall 112 USB port 14 W watermark remove 56 88 WIA 61 97 Windows Image Acquisition 97 Word Document 47 X xls file format 47 DocuMate 152 Scanner User s Guide 123 Index 124 DocuMate 152 Scanner User s Guide 05 0692 300
12. 7 is on the panel then click it 3 The documents are scanned and stored in a folder They do not appear in a Destination Application first Your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window Storage E oe Documents dropped on this link will be transferred to P storage devices i e file system or CD Burner a Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will be stored at the location you specified on the One Touch 4 0 Link Properties window Storage location C Users Public Documents Browse Documents transferred to the Burn to CD link are waiting to be written to CD Burn toCD a Weaken 74 DocuMate 152 Scanner User s Guide Scanning NOTE The Storage Location shown in the example above is the default place where your scanned documents are stored if you havent created any new scanning configurations or selected a new storage location If you create a new scan configuration that has its own storage location and you use that configuration to scan your scanned documents will be stored at the new location instead of the default The next section Scanning to Multiple Archive Folders shows
13. Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turni
14. NOTE A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is important as you will need it when accessing free telephone support or checking for online updates 4 After receiving your RegID write it down on a piece of paper and keep it with your scanner so you will be able to find it easily DocuMate 152 Scanner User s Guide 21 Scanning QO gt Xerox DocuMate 152 Scan PDF Lt be at o Print eMail Xerox DocuMate 152 Mode Black amp White Grayscale g Color Letter 8 v2 x 11in Options AutoCrop to original V Define page size Scanning If you selected the recommended Full Install option for your scanner s driver See page 11 then you have several different scanning options with your Xerox DocuMate 152 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning The scanning methods with your Xerox DocuMate 152 scanner are Define AutoScan on document insertion Pier turih Drine Feeder ae G Loe ieee mu Sa ee 22 Daeg pri cage beira bor Shae Ea mead be dtr Page mee Legal Se Liinches Cbs jii Whatdo you wantio scan of picture yous ok ae pieces Li Bish ad hte pasture o feet H TAON LAENA k
15. O OCR 46 optical character recognition 64 storage 80 OCR button 65 OmniPage Pro 47 on off switch 15 One Touch Button Panel 25 26 74 Button View 27 Detail View 28 Hardware View 28 initial settings 30 names 29 49 OCR 65 One Touch icon 26 27 31 One Touch Properties window 25 31 36 options 50 53 P Page Format HTML 72 page format options 44 page size 88 paper guide 6 paper jam 101 104 PaperPort 83 help topics 83 Scan pane 84 PaperPort Properties 37 parts 1 PDF 45 51 PDF file size 45 Picture type 100 power saving 82 Preview button 98 122 Properties button 33 R Resolution 54 87 100 Rich Text Format 47 roller replacement 104 rtf file format 47 S saturation 56 scan from PaperPort 83 Scan Configuration 31 scan with event forwarding 70 scanner components 2 connecting 13 troubleshooting 107 Searchable PDF 47 66 Select Configuration 32 34 Select Destination 32 34 50 Select Format and Page s 33 setup 4 Show All Destinations 50 Show Hardware 81 Simple Text 47 simplex button 2 22 23 24 skewed page 55 87 skip blank originals 56 sPDF 45 47 66 spreadsheet OCR 65 status light 15 16 107 troubleshooting codes 110 Sti event forwarding 51 Storage and CD R W 51 Storage Properties 41 Straighten Image 55 system requirements 3 7 Text Documents Properties 38 Text Editors 51 text file format 46 Text Formats 46 TIFF 44 Transfer to Storage 74 troubleshooting 107 TWAIN
16. Scan Configuration Properties dialog box type a name TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark Print Duplex to remind you that it is a duplex scan Scan Settings Page Settings Advanced Settings Color Document If the configuration is locked click the lock to unlock it The icon becomes a key Mode Resolution BlackaWhite 50 a O Grayscale 200 dpi af Color Brightness Contrast NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Settings tab for setting specific options for the particular device 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size DocuMate 152 Scanner User s Guide 53 Scanning 54 e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi
17. finishes the scanned images appear in the Destination Application just as if you scanned with the Simplex or Duplex scanner buttons 26 DocuMate 152 Scanner User s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on screen set of controls for the scanner The One Touch Button Panel shows information about the scanner and its settings Gi 1 To open the One Touch Button Panel click the One Touch icon It is located in the Windows Notification Area at the bottom right corner of the screen The One Touch Button Panel opens at its Button View which shows the on screen scanning buttons z Xerox DocuMate 152 bs bs Sg Sy EJ a Scan PDF Print eMail Fax The Button View 2 To scan from the panel click the icon you want to use to scan 3 To see the details for a button right click on it The One Touch Properties window for that button also opens Right click on a button to see its details in the Detail View and Properties Window O gt Xerox DocuMate 152 O E gt Xerox DocuMate 152 EJ g E Jp Quality US Letter Duplex RTF Si B s E g Mode Black amp White 300 dpi Duplex Page 8 50 x 11 00 Print eMail fh Archive lt OCR Settings Brightness 50 The Detail View Clicking the icon in either view starts the scanner scanning using the button s settings 4 To cycle through the nine buttons click the arrows on the
18. folder where you want the file of the scanned image to be located Click OK Click OK or Apply on the One Touch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder DocuMate 152 Scanner User s Guide 37 Scanning 38 Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and the other applications indicated by their icons in the list The properties apply to the Optical Character Recognition OCR settings for the applications The Applications in this group can accept text based X documents only lie Microsoft Excel E Microsoft Explorer fiw Microsoft WORD al Microsoft WordPad E Notepad Add Application a General OCR settings Always send a file even when no text was found Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch buiton set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image DocuMate 152 Scanner User s Guide Scanning 2 To add another application to the list
19. folders by week gt Documents are put in folders by type Storage location C Business Receipts Browse 11 Click Apply The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders 2 E St ora g e 4 Select format a a eB Select destination BMP POF Transfer to Storage TIFF JPG TEXT EH BE Erede saae aaa Mee GO Bunto CD ROM E Select configuration aga E Quality US Letter Sharepoint Quality 44 Document W Configure Before Scan The new yt Eats configurations apply to the Transfer to E4 Storage for Personal Receipts Sto rage Destination Application w Storage for Business Receipts 77 Scanning 78 14 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations Multi Function Options Multi Function Options 3 Storage 1 Select ans i 8 Storage 2 Select oti l l wa a 4 amp w a B e Select destina
20. icon on your desktop e Double click the icon for your DVD ROM drive e The Installation menu for the DVD should now open If the menu does not open e From the list of files on the DVD double click the file named START32 EXE DocuMate 152 Scanner User s Guide 7 Installation 3 On the Main Menu select Install Products XEROX DocuMate 152 Please click on a link below VIEW_README INSTALL PRODUCTS e USER GUIDES e BROWSE CD CONTENTS VIEW _ OUR WEBSITE 4 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked XEROX DocuMate 152 Please choose applications to install MV NUANCE PAPERPORT MV SCANNER DRIVER X1 ENTERPRISE CLIENT z NEWSOFT PRESTO BIZCARD OMNIPAGE PRO e INSTALL NOW oN MENU NOTE The software provided with your scanner may differ slightly from the list shown in the window 5 Click Install Now DocuMate 152 Scanner User s Guide Installation The PaperPort installation begins 1 DocuMate 152 Scanner User s Guide The Select Language window opens Click the drop down menu arrow and select the language to use Click OK The first PaperPort Installation window opens On the PaperPort Welcome window click Next Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files Read the PaperPort license agreement and select accept the
21. in an nPDF image if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to experiment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if the One Touch OmniPage Module or the OmniPage Software is installed on your computer To scan with sPDF or nPDF 1 Open the One Touch Properties window 2 Using the arrows choose a One Touch button to use for the SPDF or nPDF scanning 3 Select a Destination Application that uses a text format as the page format 4 Right click on the text format icon Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Normal PDF Minimize Size v Normal Maximize Quality OCR options 5 Choose the Searchable PDF or Normal PDF option for the page format 66 DocuMate 152 Scanner User s Guide Scanning NOTE Not all Destination Applications have the sPDF and nPDF options Microsoft Word for example does not have them as scanning options The settings for the button button 8 in this example now show your page format selection Multi Function m e Select format 8 Custom Wy a e 4A eB Select destination The page format vie BMP TIFF JPG POF POF Microsoft Explorer i icon Is now set to Create single image fles the selection from 2 Microsoft WORD Select conf
22. is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0692 300 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product m
23. of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 50 for more information Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information 44 Document Quality Business Card da Color Fhoto 6x4 Mode Color 3 100 dpi Page 6 00 x 4 00 Settings Br 50 Cr 50 amp E US Legal Configure Before Scan Pis Click the icon of a selected configuration to view its settings co amp gt amp 4 DocuMate 152 Scanner User s Guide Scanning These icons next to each scan configuration indicate the scanning mode aa e amp Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 61 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format and Page s A set of file formats for the scanned image for the selected button The formats are based on the type of Destination Application you select This
24. other scanner s driver programs uninstall One Touch 4 0 using the steps on page 112 then reinstall it using the steps on page 11 DocuMate 152 Scanner User s Guide Maintenance Problem The paper jams the ADF How can I keep the paper from jamming so often To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size Paper fed into the ADF at an angle can cause the feed mechanism to jam If paper jams are occurring more frequently try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol Excessive dust on the roller can make it appear worn and will cause issues feeding paper See Cleaning the Automatic Document Feeder on page 102 for cleaning instructions Problem The ADF won t feed pages properly How can fix it A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Try cleaning the roller first See Cleaning the Automatic Document Feeder on page 102 If that doesn t solve the problem the pad assembly may need to be replaced It is user replaceable See Xerox DocuMate 152 Scanner Parts List on page 115 for the ordering number See Replacing the ADF Pad Assembly on page 103 for the steps to replace the pad Problem The motor runs but doesn t feed the paper How can fix it Make sure the paper is securely seated i
25. required to install OneTouch 4 0 for the DocuMate 152 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Cancel lt Back Click Next On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options 2 Recommend Full Install which includes OneTouch software to enhance scanner button functions TWAIN software is required in some applications Full Install OneTouch and TWAIN O TWAIN Only DocuMate 152 Scanner User s Guide Installation 4 Select the option you want NOTE If your computer is running Windows XP or Windows Vista Microsoft s Windows Image Acquisition WIA interface for scanning is always available regardless of your selection on this window e Full Install OneTouch and TWAIN This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner It also installs the sca
26. right side of the panel O gt Xerox DocuMate 152 E i A Ei SIA Ug Ds Ge f Click these arrows to cycle Scan PDF ts whey te through the 9 buttons DocuMate 152 Scanner User s Guide 27 Scanning 28 5 To navigate through the panel s three views click the green arrows at the top of the panel a O gt Xerox DocuMate 152 EJ navigate CE pE aM E e y through the Lig Us s 5 g panel s three Scan PDF Print eMail Fax VIEWS The Button View O gt Xerox DocuMate 152 E O gt Xerox DocuMate 152 EI j Quality US Letter Duplex RTF 155 Mode Black amp iWhite 300 dpi Duplex i Page 8 50 x 11 00 DM 152 OCR Settings Brightness 50 The Hardware View The Detail View e The Button View is your main scanner control panel Use it to scan or to see all nine buttons e The Detail View shows the current scan settings for a button e The Hardware View shows the current scanners connected to your computer If the One Touch Properties window is not open right click the icon on the Detail View or Button View to open it 6 From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View 7 To close the One Touch Button Panel click its close button DocuMate 152 Scanner User s Guide Scanning About the One Touch Button Panel s Names and Icons The button names such as
27. s Guide 25 Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen 1 Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned The One Touch Icon 2 Nowclick on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen Ges 5 04 PM The One Touch Button Panel opens and shows the first five on screen scanning buttons Click the arrows to cycle through all nine settings gt Yerox DocuMate 152 bs Ds Gs os SHE Scan POF Print eMail Fax Click the button you Click these arrows want to use to scan to navigate through the nine buttons 3 On the screen not on the scanner click the button you want to use to scan gt Xerox DocuMate 152 X BE a sy Se PDF Print eMail Fax For example if youwantto Or if you want to scan with button 4 scan with button 2 which which attaches the scanned converts the document to document to a blank email message PDF click here click here NOTE Your scanner comes with nine factory preset One Touch button settings You can reconfigure and rename the buttons for your specific scanning requirements The scanner begins scanning When the process
28. select a new Destination Application Scan Configuration and Document Format Multi Function Options Click these arrows to see the properties for the button H PDF ice whose settings you want to z Y I H ey Be change Select destination lt Select a format for E E Ci ScanSoft PaperPort BMP TIFF JPG POF sPDF the scanned image as the destination to send aa scanned documents BUS Letter 4 Select a configuration 44 Document for scanning F Color Document W US Letter 3 E US Legal 44 Document 5 Quality Business Card 8 Refresh Properties New Copy Edit Delete ok _ Cancel To select new settings for the Scanner Button 1 Click the button selection arrows to select the button you want to change Each button has its own settings So as you click the arrows to cycle through the buttons the available settings on the window change to show them for each button 2 From the Select Destination list select the application where you want documents sent when scanning is finished See Selecting Options for a Button on page 50 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TEXT RIF or DOC the text in scanned images is automatically converted to word processing text
29. sides are scanned DocuMate 152 Scanner User s Guide 23 Scanning 3 Check the LED number to make sure you re using the scan setting you want To choose a new scan setting press the Function button The current scan setting See Check the Scan Settings Before Scanning Press the Function button to cycle on page 25 to check the settings through the scan settings to select the one you want 4 Toscan a one sided document press the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and the image is sent to the selected application from the One Touch utility In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other y Bart iji ese Se Basa nan pram wor B OF ee pe To Cancel scanning click the Cancel button 24 DocuMate 152 Scanner User s Guide Scanning Check the Scan Settings Before Scanning 1 To check the scan settings before scanning press hold down and then release either the Simplex or Duplex button Press hold down and then release either button to see the setting for Function ap Simplex Duplex the selected LED o a eo amp number i X tie a lt I elf es D Pd The One Touch Button Panel opens with the description of the selected settings This sample shows the current description of s
30. size from the Page Size list Click Preview to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 6 Adjust settings of the previewed image as desired e Change the button selection for the type of image e Adjust the custom settings refer to the next section Fine Tuning Your Scans e Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 7 Preview the image again When you are satisfied with the image click the Scan button 98 DocuMate 152 Scanner User s Guide Scanning with the WIA Interface 8 The scanned images will appear in Microsoft Paint or other WIA application you re using File Edit View Image Colors Help EF 2 f r N TESTTE S EN C a T O TPE EEEE E EEE For Help click Help Topics on the Help Menu Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it To select the scanner settings before you scan What do you want to scan Paper source Document Feed
31. the housing until you feel them engage Do not force the gears to engage DocuMate 152 Scanner User s Guide 105 Maintenance 7 When you are certain that the gears are engaged swing the roller into it scanner and align the left side with its mount Then gently slide the roller to the left to fit its left end into its mount Make sure the left end of the roller is firmly seated into its mount 8 Rotate the lock tab down so the locking flange catches on its latch Do not force the lock tab into place If it does not rotate freely to lock into place make sure the flange is properly seating on its latch 9 Close the cover when you re finished 106 DocuMate 152 Scanner User s Guide Troubleshooting Maintenance In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner lf you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner for contact information Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in sec
32. 55 87 AutoRotate image 57 B bit depth 114 Black amp White 53 87 BMP 44 Brightness 54 87 100 Burn to CD 41 68 Destination Application 68 button options 50 button settings 34 C CD ROM drive 3 Color 54 87 color configuration 87 Color Document 34 color filter 56 88 Comma Delimited 47 components 2 computer specifications 3 Configure Before Scan 61 Contrast 54 87 100 create single page items check box 85 csv file format 47 D Destination Application 22 23 31 OCR 34 text file format 46 Destination Selector 24 Device Settings 53 57 Document Format 37 Document Management 50 documentation 3 DocuMate 152 Scanner User s Guide Index dpi 100 Duplex 55 duplex button 2 22 23 24 E eMail 57 eMail Properties 42 error codes 110 Excel Spreadsheet 47 Fax and Print 51 file format 47 file storage location 74 Format and Page s 35 full feature install 11 G gamma 56 grayed out options 31 GrayScale 54 87 H help 3 83 htm file format 47 HTML Document 47 HTML page 73 HTML Web Page 72 hue 56 Image Documents Properties 40 Image Editors 50 image file format 44 improvements and settings 54 installation 4 invert image 55 J JPG 44 JPG file size 45 121 Index L Lamp timeout setting 82 LED number 22 23 Link Properties 36 Microsoft Internet Explorer 73 Microsoft Outlook 42 Moire Patterns 55 88 monitor 3 N Normal PDF 47 66 nPDF 45 47 66
33. Before Scan on page 61 for details Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD DocuMate 152 Scanner User s Guide 83 Scanning with the TWAIN Interface from PaperPort Accessing the TWAIN Interface from PaperPort The instructions in this section are for accessing the TWAIN interface from the PaperPort application To access the TWAIN interface from PaperPort 1 On the Windows taskbar click Start point to Programs point to ScanSoft PaperPort then click PaperPort The PaperPort desktop opens Scan icon Folders pane 2 Click the Scan icon on the PaperPort command bar gt gt The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan pane Click to select the scanner a a g amp cont E TE EARE DP H ba caka If this Scan button is not active see the section on page 92 to setup your computer 84 DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort NOTE If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop down list your computer needs to be
34. F Select format l w is E a e SA Select destination ScanSoft PaperPort BMP TIFF JPG PDF sPDF Select configuration The Scan Configurations US Letter S E 44 Document g Color Document E US Letter The Lock Icon US Legal E 44 Document Quality Business Card 4 Quality Business Car Click New to create a new Scan Configuration Refresh Properties New Copy Edit Delete Canca DocuMate 152 Scanner User s Guide Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast Scanning Note the lock icon on the preset configurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 Open the One Touch Properties window and make sure the Multi Function tab is selected 2 Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration 3 Click the New button lf you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens If the Scan Settings tab is not selected click it 4 Onthe
35. GE ONETOUCH OMNIPAGE MINI GUIDE amp SHAREPOINT MINI GUIDE B ONETOUCH VRS_MINI GUIDE o InN MENU 3 Click the links of the Guides you want to view The User Guides are in Adobe Acrobat PDF format The DVD also includes a free copy of Acrobat Reader in case your computer does not have it already installed The Scanner Readme file is in HTML format and will open in any standard browser If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer DocuMate 152 Scanner User s Guide 19 Installation 20 To view and save the User Guides 1 Click the name of a User Guide you want to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return to the User Guides window and repeat the process to open view and save all the other User Guides you want The Scanner Readme file has late breaking news about your scanner e The SharePoint Mini Guide has information about a new feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how to setup the SharePoint link and use the SharePoint features when choosing new scan settings for your sc
36. N Interface from PaperPort The TWAIN Interface opens Xerox DocuMate 152 Mode Resolution Black amp White Grayscale Brightness E Color Letter amp Vx 11in Options AutoCrop to length E AutoCrop to original Deskew Reduce Moir patterns E Duplex Define page size E Filter E AutoScan on document insertion Red Blue NOTE If you are setting up PaperPort for the WIA scanning option the WIA interface opens instead 8 Insert a page into the scanner face down and the Scan button on the TWAIN Interface will become active 9 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic scan test passed 10 Click Next on the message window DocuMate 152 Scanner User s Guide 95 Scanning with the TWAIN Interface from PaperPort 11 The final Setup window opens to let you know the setup process is finished ScanSoft Scanner Setup Wizard The Scanner Setup Wizard has successfully configured your scanner to work with PaperPort Scan Manager Note Some tests were skipped if you encounter problems scanning requn the wizard and be sure to run all tests 12 Click Finish PaperPort is now set up for your scanner and the scanning option you selected in the example above it s the TWAIN option The Scan button on the PaperPort window will now become active 96 DocuMate 152 Scanner User s Guide
37. NERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity RoHS and WEEE Compliance This product is compliant with ROHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Product recycling and disposal for USA 120 Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program lf your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities DocuMate 152 Scanner User s Guide A ADF cleaning 102 ADF pad assembly replace 103 Advanced Properties 100 Apply button 33 Archive button 74 aspect ratio 57 Autocrop to Original
38. PDF eMail or Fax indicate the original factory settings for the Destination Application assigned to a button When you installed One Touch it searched your computer for applications that will work with the scanner then listed them as available Destination Applications on the One Touch Button Panel and the One Touch Properties window immediately attach them to a new eMail message in your default eMail program But you can change the name the Destination Application and any of the other aspects of the button For example the eMail button is set up to scan documents then eMail A question mark for a button means your computer does not have appropriate software or in some cases the appropriate hardware for the initial factory settings In that case you would probably want to change the name and Destination Application to something else For example if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you might want to change the button s name to Sketches and the Destination Application to Microsoft Paint or some other drawing program A folder icon for a button such as shown for Button 7 means that the button is set up to archive the scanned item This is a special pre configured Transfer to Storage option for your scanner The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application Use the archiving option when you d
39. User s Guide 75 Scanning 76 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Storage for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Wsers Public Documents 8 Click the Browse button 9 Select the folder you created for storing the scanned documents Select location for storing documents Desktop E Rholz VistaUlt gt Public a jE Computer Floppy Disk Drive A a amp Local Disk C J Business Receipts m Program Files y di Users gt di Windows Folder Business Receipts ox cane If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder DocuMate 152 Scanner User s Guide DocuMate 152 Scanner User s Guide Scanning 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in
40. XEROX DocuMate 152 DocuMate 152 scanner users guide XEROX DocuMate 152 DocuMate 152 scanner users guide Copyright 2007 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a registered trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort and OmniPage Pro brand names and logos are registered trademarks of Nuance Communications Inc The NewSoft Presto BizCard name and logo are registered trademarks of NewSoft Technology Corporation in the United States and or other countries X1 Enterprise Client is a registered trademark of X1 Technologies Inc Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if any Adobe product
41. able depending on the Destination Application you select The specific file format is the file name extension on the text format icon a FA ARTF The specific text format this example is for Microsoft Word Rich Text Format As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select Example menu of the TEXT Example menu of the TEXT format for Microsoft Word format for a Storage location m m DOF nPI T Simple Text Simple Text Rich Text Format Rich Text Format x Word Document Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Use MRC Normal PDF Minimize Size Normal Maximize Quality OCR options Minimize Size Normal Maximize Quality Use MRC OCR options DocuMate 152 Scanner User s Guide Scanning 3 Choose the file type that you want for the text format Ho m ka 2 5 a 7m Lam E D DocuMate 152 Scanner User s Guide Your selection of a file type pertains only to the button currently selec
42. ace DocuMate 152 Scanner User s Guide 71 Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to HTML formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing This is essentially from your scanner to a web ready format in one automatic step To scan and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose a button that has Microsoft Explorer as one of its Destination Applications such as Button 8 Custom If the button does not have Microsoft Explorer as a Destination Application click the Options tab select Text editing applications i e Word then click Apply Select Microsoft Explorer as the Destination Application Choose HTML as the Page Format Select format 8 Custom Ye A Select destination Ba EF Microsoft Excel BMP TIFF JPG PDF Choose HTML a Create single image files Microsoft Explorer select configuration E Quality A4 Document is Microsoft WORD ES ioro E4 US Legal W Configure Before Scan d Microsoft WordPad g Color Magazine 7 Notepad E Quality US Legal E4 Storage for Business Receipts Acrobat Reader 8 0 Storage for Personal Receipts _ 5 Choose a Scan Configurati
43. age Client as the Destination Application Note that you cannot choose a page format for this option because the actual Destination Application is not selected until after the scanner feeds in the first page of your document Multi Function Options m l Select format 8 Custom w bm A A Select destination H 4 ely Transfer to Storage EMP TIFF JPG PDF Create single image files fe Burr EM EMINE Select configuration F E Quality A4 Document 4 Microsoft Paint E US Legal W Configure Before Scan Microsoft Outlook g Color Magazine Sharepoint Quality US Legal Storage for Business Receipts SO Still Image Client a w Storage for Personal Receipts E Ei pa 4 Choose a Scan Configuration 5 Click OK The One Touch Properties window closes 70 DocuMate 152 Scanner User s Guide Scanning 6 Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning OneTouch Event Forwarding Select the program to launch for this action a Windows Fax and Scan Application Acquire Manage and Route images from 5c ay Scan Capture pictures and other images from a sc lt i Microsoft Office Document Scanning Microsoft Office Document Scanning 7 Select the application in the box and click OK Now the application you selected opens and you can continue scanning using the application s TWAIN interf
44. ame The Destination Application This is the application that opens when you are finished scanning The One Touch Properties window is where you can select new settings for the buttons The One Touch Properties window also contains special scanning features such as scanning and burn to a CD scanning and converting text directly into an HTML web page The following example of the One Touch Properties window shows the settings for Button 2 The button is set to scan with the scan configuration named Color Document then open PaperPort to display the scanned image The Format and Page s option is set to scan in the PDF image format Click to select options Multi Function Options Select format H PDF Y H Ay a The file format of Select destination the images of IL ScanSoft PaperPort BMP TIFF JPG PDF sPDF the scanned create single image files item Select configuration US Letter The settings that Ry A4 Document 4 the scanner uses l when scanning Colo D ocument a bunds with the currently US Letter 3 selected button E US Legal in this case E 44 Document button 2 3 Quality Business Card Refresh Properties New Copy Edit Cancel The settings on the One Touch Properties window are Select Destination The list of Destination Applications that can open to display the scanned image for the selected button To configure the list
45. and cannot be deleted You must first click the Edit button and unlock the configuration as explained in the next steps 4 To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration You can make changes to a configuration but for the changes to be saved the configuration must first be unlocked DocuMate 152 Scanner User s Guide 59 60 Scanning Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the configuration The key icon indicates the configuration is unlocked Sean Settings Color Document Click the Lock Key icon to Mode Resolution toggle between locked and unlocked E A Black amp white 50 a Grayscale J Color Brightness Contrast 5 Edit the settings and click Apply 6 Click OK to close the dialog box DocuMate 152 Scanner User s Guide Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you click a button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button To Set Configure Before Scan 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to set to configure be
46. anner e The One Touch VRS Mini Guide has information about a new feature in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration e The One Touch OmniPage Mini Guide has information about a new feature in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations 3 When you re finished click Main Menu to return to the Main Menu window and click Exit 4 Remove the DVD and store it in a safe place That s it Installation is finished and your Xerox DocuMate 152 scanner is ready to scan DocuMate 152 Scanner User s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Icon Cadel 5 04 PM Show Hardware Check for Online Updates Show Quick Reference About POG G 5 04 PM 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address
47. anner User s Guide Scanning To scan with OCR 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 6 then press the Simplex or Duplex button NOTE One Touch Button 6 is preset as your OCR button But you can also set up any other button to scan and OCR the text 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 6 then click Button 6 p Xerox DocuMate 152 i B a Sg Sy Print eMail Fax Click the arrows until Button 6 is on the panel then click Button 6 3 Scan the document Your scanned pages appear in the Destination Application with their text ready for editing and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets NOTE Please Refer to the One Touch OmniPage Mini Guide on Disc 1 that you received with your scanner for detailed instructions on configuring and scanning with the advanced OCR Options DocuMate 152 Scanner User s Guide 65 Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF SPDF and Normal PDF nPDF are special forms of an Adobe PDF file sPDF converts scanned text into the PDF format with text search and OCR capabilities nPDF has those same features plus you can edit the text
48. ay be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Welcome What s in the BOX wcccunetbaccea de bweade cece se saeus does eho ed eens The Xerox DocuMate 152 Scanner 0 000 eee What You Need 0 enexd6 ou a 0c6 S68 66 dng ob hee oS eWeek es Foe ceded S645 DOCUMENIAUON ac ke oudetwen dat eee bee bead E E be E E Installation Before You Begin otc c ae ndash a ee ee ee ke ae ae Step 1 Assemble the Scanner 0 0 0 0c ccc ee ee eee Step 2 Install the Software 2 0 eee nee Step 3 Connect the Power Supply 0 0 00 cece eee ees Step 4 Connect the USB Cable and Turn on the Power 05 Additional Applications Available with Your Scanner View the User Guides 0 cc ee ee eee Register Your Scanner and Check for Updates 0 0000 cece Scanning Load and Scan Documents 0 eee ee ee nee teens Check the Scan Settings Before Scanning 0000 e eee eee Scan from the One Touch Button Panel 0 0 ee ees Using the One Touch Button Panel 0 0 cc ee eee The Default One Touch Settings on Your Scanner 0005 Configuring the One Touch Buttons 0 0 0c ce ee es About the One Touch Properties Window 0 0c e eee eee Selecting New Settings fora B
49. can The options on the Xerox DocuMate 152 TWAIN interface are 86 DocuMate 152 Scanner User s Guide DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Mode Select a scanning mode Black amp White to scan in black and white The scanning pixels are all the same size and are either black or white Use this setting for letters memos and other black and white material This scan mode produces the smallest file size GreyScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray You can also scan a color document to turn its colors into gray shades The file size is about one third that of a color scan Color to scan magazine articles photographs and other color images in full color Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi This option determines the amount of detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Usually the higher resolution settings are used for precision work such as photographs or fine artwork Brightness and Contrast Sometimes an image is scanned with the bright
50. cates what the hardware issue is Use the table listed on the next page as a reference for resolving hardware issues In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure your input tray is fully seated in the scanner casing make sure your ADF pad is securely snapped in place verify the connections to the PC and wall 110 DocuMate 152 Scanner User s Guide Error Code 4or5 7or8 All Other Codes Problem Description The scanner is not communicating with the computer The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning The scanner is open The paper input tray is not fully seated into the scanner casing Paper jam An internal part in the scanner may have malfunctioned DocuMate 152 Scanner User s Guide Maintenance Solution Make sure the USB cable is plugged in If the USB cable is plugged into a hub or keyboard try plugging it directly into the back of the computer Try a different USB port on the computer or a different USB cable In the One Touch hardware properties turn the scanner lamp on See page 82 for instructions If the lamp is already on turn the lamp off then on again If the problem persists and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet Make sure the scanner lid is fully closed after perfor
51. ct folder and transfer options a Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts Browse COK __ Cancel Apply The Browse For Folder window opens Select a storage location on the mapped drive or server for the scanned documents Servers and mapped drives are represented by an icon that indicates its network connection Select location for storing documents ME Desktop BE Rholz Vistallt Public a jE Computer H Floppy Disk Drive A amp Local Disk C gt 3 DVD RW Drive E gt Gal Network K ETO re Folder Public Make New Folder Select a mapped drive or server as indicated by the icon 79 Scanning 80 4 Click OK Now when you scan using Transfer to Storage as the Destination Application the documents are stored on the server or mapped drive To Use OCR Before Transferring to Storage lf the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored 1 Open the One Touch Properties window 2 Using the arrows choose Button 7 Archive or any other button if it is set up with Transfer to Storage as one of its Destination Applications Choose a text format as the file forma
52. cuMate 152 Mode Resolution E Black amp White d Grayscale Brightness Color Letter 8 42x 11in Options E AutoCrop to original Menle Derki Mier mari JESREN RECUUCS MOC pat a E Duplex Define page size Define E Filter E AutoScan on document insertion Ready for scan Done Choose the Options applicable to your scan batch Click on the Scan button in the TWAIN interface Your documents will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties In the example shown on the previous page the Destination Application is Microsoft Paint The TWAIN interface lists the scanning options available with your Xerox DocuMate 152 scanner Please see Scanning with the TWAIN Interface from PaperPort on page 83 62 DocuMate 152 Scanner User s Guide Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun 1 Click on the Cancel button in the scanning progress window Scanning page 1 Visioneer lnc All rights reserved 2 The following window will open asking you if you want to cancel DocuMate 152 Scanner User s Guide the entire job Do you want to cancel the entire job Se Ge Yes scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settin
53. d documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents or type a location directly into the box DocuMate 152 Scanner User s Guide 41 Scanning 3 If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should also be selected so you will see a message when it s time to click the Burn to CD button 4 Click OK on the Link Properties window eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning Is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages eMail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail clients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Wsers Documents Mail Attachments
54. e set up for scanning 5 Press the Simplex or Duplex button to scan the documents When scanning is finished the documents are stored in the two separate folders DocuMate 152 Scanner User s Guide Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive You select a mapped drive using the Browse button 1 DocuMate 152 Scanner User s Guide See Scanning to Multiple Archive Folders on page 75 or Transferring Scanned Documents to Storage on page 74 for the steps to select the Transfer to Storage options On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button Sarge Documents dropped on this link will be transferred to lt storage devices i e file system or CD Burner e Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD ok Cancel Apply Scan Settings Page Settings Storage Options Advanced Settings Sele
55. e the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 152 Scanner User s Guide Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Fage Settings Device Settings r Advanced Settings Fage options 5 Fit to page reduce image if necessary Actual size crop image if necessary FaR enter image on page E 7 AutoRotate image for best fit E Collate copies Copies 1 Advanced i Fit to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relation
56. e three elements for a button To open the One Touch Properties window 1 Click the One Touch icon It is located in the Windows Notification Area at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button Right click on a button for example button 2 and the Properties window opens for that button Multi Function H PD F Select format D free ra z i Select destination POF Oo Xerox DocuMate 152 H oe jG E bia Cay 15 gt 49 Select configuration E Scan PDF Print eMail Fax US Letter 44 Document wi Color Document US Letter US Legal 44 Document A Quality Business Card ScanSoft PaperFort BMP TIFF JPG Create single image files _ 4 The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your Xerox DocuMate 152 scanner DocuMate 152 Scanner User s Guide 31 Scanning 32 About the One Touch Properties Window The button number and n
57. em NewSoft Presto BizCard quickly and easily converts the vital contact information on BizCard business cards into a convenient searchable digital database that can be easily synchronized between PCs notebooks PDAs and PIMs OmniPage Pro OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF OmniPage Pro also includes ScanSoft PDF Create and PDF Converter programs X1 Enterprise Client X1 is a desktop search engine software Using a single interface the X1 Enterprise Client software will quickly and efficiently find files and emails stored on your computer 18 DocuMate 152 Scanner User s Guide Installation View the User Guides 1 To get the documentation for each of the additional products return to the Main Menu window and click User Guides 2 The User Guides window opens Use this window to view and save the User Guides you want XEROX DocuMate 152 EN KA z Click on a link below to view the appropriate user guide Adobe Acrobat Reader must be installed in order to view the user guides ACROBAT READER e PAPERPORT PRESTO BIZCARD SCANNER README X1 ENTERPRISE CLIENT SCANNER OMNIPA
58. er X Select an option below for the type of picture you want to scan Color picture Bat Grayscale picture Black and white picture or text Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 85x T4inches 216x356 v Preview Scan _ Cancel DocuMate 152 Scanner User s Guide 99 Scanning with the WIA Interface 1 On the scan window click Adjust the quality of the scanned picture The Advanced Properties dialog box opens Advanced Properties Appearance Brightness Resolution DPI Picture type 200 Color picture 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK The Custom Settings button is now set to scan with the options you selected lf you want to reset the settings and s
59. erties window Using the arrows choose a button to use for scanning and burning to a CD 4 Select Burn to CD as the Destination Application Multi Function Options E Custom Select destination S ES Microsoft WORD d Microzott WordPad e Notepad Transfer to Storage Bum to CD ROM E Se Select format is Gi 4 A 7 FA BMP TIFF JPG FOF TEXT _ a ae See ad a N Create single image fles Select configuration Quality A4 Document US Legal AA Configure Before Scan g Color Magazine E Quality US Legal Storage for Business Receipts Storage for Personal Receipts The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination Choose a Page Format and a Scan Configuration Click OK The One Touch Properties window closes 7 Now start scanning using the button you selected to use to scan and burn to a CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD 8 Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button The One Touch 4 0 Link Properties window opens DocuMate 152 Scanner User s Guide Scanning Storage Ie oe Documents dropped on this link will be transferred to e stora
60. es spreadsheets PDF flies and digital photos Ik Done 4 My Computer Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll Know where to find your new HTML page later on You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page 73 Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored NOTE One Touch Button 7 is preset as your Archive button but you can set up any other button to scan to Archive the text 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button Gi 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 7 then click Button 7 gt xerox DocuMate 152 Sr eMail Fax Click the arrows until Button
61. etting 6 This number corresponds to the LED on the scanner GO 2 E Quality US Letter Duplex RTF 5 gD z gt Xerox DocuMate 152 Eg The icon indicates the Destination Application for this setting Mode Black amp White 300 dpi Duplex Page 8 50 x 11 00 CR Settings Brightness 50 The current name of the setting Your document will be scanned with these options for setting Number 6 The One Touch Properties window for that setting also opens so you can change any settings before scanning Note The configurations shown a on this example of the One Multi Function Options Touch Properties window are for illustration purposes only The 5 OCR 3 configurations you see on your ew w E A a One Touch Properties window o 7 ry may be different x Microsoft Excel BMP TIFF JPG e Microsoft Explorer Select configuration gt F Quality US Legal we Microsoft WORD Quality US Letter E Quality 44 Document A Microsoft WordPad 4 i E Quality A4 Document 7 Notepad W Configure Before Scan E Quality US Letter E Quality US Legal eeccc amp GC ad Refresh Properties New Copy Edit Delet 2 When you are ready to scan press either the Simplex or Duplex button or click the button on the One Touch Button Panel See Scan from the One Touch Button Panel on page 26 for more about the Button Panel DocuMate 152 Scanner User
62. ettings for that button 35 Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Click a Destination Application Click the Properties button Multi Function Options H PDF Select format na Be Ae Select destination aoe ScanSoft PaperPort BMP TIFF JPG PDF sPDF Create single image Select configuration E US Letter E 44 Document amp Color Document US Letter US Legal E 44 Document 5 Quality Business Card Properties New Copy Edit Delete LARI Ceecee gt 4 A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application 36 DocuMate 152 Scanner User s Guide Scanning PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items PaperPort i Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents a L Documents wool Mail Attachments H My OneTouch Archive a My PaperPort Documents wool 1 My Scanned Documents Documents OneTouch Docs 1 Select the PaperPort
63. example shows the formats that apply to PaperPort fh iii me 86 Y e e A eB BMP POF RTF TIFF JPG The icon names indicate their file types See Selecting Document and Page Format Options on page 44 for more information about the available formats Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 36 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 NOTE If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them See the sections Creating a New Scan Configuration on page 52 and Editing or Deleting Scan Configurations on page 59 OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes DocuMate 152 Scanner User s Guide 33 Scanning 34 Selecting New Settings for a Button For each of the nine One Touch buttons you can
64. examples of setting up new storage locations Scanning to Multiple Archive Folders When archiving documents with the Transfer to Storage option you can scan them to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer to Storage as the Destination Application and assign each scan configuration to one of the scanner buttons Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Note that you can also create the folders later while creating the new scan configurations Open the One Touch Properties window select Transfer to Storage as the Destination Application Click the New button Multi Function Options a E Arc h ive Select format r s A Select destination fer to St BMP TIFF JPG PDF sPDF a ck Select Transfer to Storage C Burn to CD ROM E Select configuration Quality US Legal Sharepoint W Quality US Letter 5 Quality Business Card E Quality 44 Document E Quality A4 Document W Configure Before Scan Click the New button Refresh Properties New Copy Edit Delete The Scan Configuration Properties dialog box opens DocuMate 152 Scanner
65. fore scanning 3 Select the scan configuration Configure Before Scan Click the arrows to 9 Paint Select format select the button Select destination ji al Ea y Microsoft Faint EMF TIFF JPG PEF n a F4 mm Create single image tles Lreate single image ne p Select configuration US Letter EH 44 Document ga Cuality Color Document E4 US Legal Select Configure We Configure Before Scan o O A Before Scan TWAIN Right click on Configure Before Scan to get the menu and choose the interface to use for scanning 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Accessing the TWAIN Interface from PaperPort on page 84 WIA The Windows Image Acquisition Interface WIA opens for you to make changes prior to scanning available on Windows XP or Windows Vista only See Scanning with the WIA Interface on page 97 5 Click OK or Apply on the One Touch Properties window DocuMate 152 Scanner User s Guide 61 Scanning To Scan Using Configure Before Scan 1 Put the documents in the scanner s ADF tray 2 Click on the button you set to use the Configure Before Scan option In the example shown on the previous page the scanning option 9 has been set to use Configure Before Scan 3 The TWAIN interface will open xerox Do
66. ge devices ie file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD ok Cancel Apy 9 Make sure a blank CD is in the CD burner 10 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD NOTE Until you click Burn to CD these files are stored in your computer at C Documents and Settings lt your user name gt Local Settings Application Data Microsoft CD Burning This is where Windows XP and Windows Vista store all files waiting to be burned to a CD by the automatic CD writing wizard If other files are also waiting in this location they will get written with the One Touch files on the CD NOTE When scanning items to burn to a CD you should always use one of the factory set default configurations or a custom configuration specifically set up for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Windows Vista CD writing wizard can find the files to burn to the CD Likewise when you create a custom configu
67. gs are incorrect for your current scanning batch For instance the Scan Mode is Black amp White but you want to scan your documents in color choose Yes to delete any scanned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the ADF adjust the TWAIN settings for the new page then click on the scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a black amp white document but you want to insert a color page into the document Instead of having to re scan the entire stack you can stop the current scan change the Picture Type from Black amp White to Color then restart the scanning without losing the pages already scanned 63 Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touc
68. h 4 0 software and your DocuMate 152 scanner One Touch 4 0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step The One Touch OmniPage Module was automatically installed when you installed your driver the OmniPage Pro software is on the Disc 2 CD that you received with your scanner The One Touch OmniPage Module and the OmniPage Software can both be installed on your computer at the same time however the features in the One Touch OmniPage Module will take precedence over the OmniPage software features when using One Touch 4 0 The One Touch OmniPage Mini Guide is available on the Disc 1 installation CD With the One Touch OmniPage Module or OmniPage Pro software installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth NOTE Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality or have a small type font 400 dpi can be used as the maximum resolution NOTE If you have uninstalled the One Touch OmniPage Module or the OmniPage Pro software from your computer items scanned as a text format are still converted with the OCR process however the options available with the process are then limited 64 DocuMate 152 Sc
69. he WIA interface window You can access the WIA interface from the PaperPort software or from other applications on your computer See Scanning with the WIA Interface on page 97 The WIA interface is only available if your computer is running Windows XP or Windows Vista DocuMate 152 Scanner User s Guide Scanning Load and Scan Documents When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer 1 Adjust the paper guide for the width of paper and make sure the input and output trays are fully extended NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Q Document Feeder Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty 2 Load the documents so the tops of the pages are inserted into the Automatic Document Feeder For Simplex one sided scans load the documents face down Side 1 the side of the page you want to scan faces the paper tray and Side 2 faces outward For Duplex two sided scans the documents can be face up or down because both
70. i Adus ba guaita he kannad iure Pba Soar Lance Scanner Buttons When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer See Load and Scan Documents on page 23 One Touch Use this scan option when you want to scan from the computer screen Open the One Touch scan panel and window adjust the scan settings as needed put the document in the scanner then click the icon on the One Touch panel Also use this One Touch method of scanning if you want to access advanced features for Optical Character Recognition OCR See Scan from the One Touch Button Panel on page 26 TWAIN Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window The PaperPort software that you installed for your scanner uses the TWAIN interface for scanning but many other programs use it too so you can scan from them as well as from PaperPort See Accessing the TWAIN Interface from PaperPort on page 84 Windows Image Acquisition WIA Interface This option uses the Microsoft Windows Image Acquisition WIA interface to scan Select scanning options before scanning put the document in the scanner then click a button on t
71. iguration the menu m Quality Color Document z Microsoft WordPad L gi Color Photo for eMail Bx4 8 E Quality US Letter 4 a a iii E4 US Letter 4 E US Legal a 3 EH 44 Document eek Transfer to Storage Quality Business Card i Refresh Choose a Scan Configuration Click OK The One Touch Properties window closes 8 Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button NOTE The Transfer to Storage selection for a Destination Application also has the sPDF and nPDF options That means you can scan and store items directly to a server in these formats 9 To search for the text open Adobe Acrobat Reader or Adobe Acrobat 10 From the Adobe Acrobat File menu choose Open and open the file you just scanned 11 From the Adobe Acrobat Edit menu choose Find The Find dialog box opens 12 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text DocuMate 152 Scanner User s Guide 67 Scanning 68 Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista To scan and burn to a CD Put a blank CD into your computer s CD Drive Open the One Touch Prop
72. image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files Click OK Click OK or Apply on the One Touch Properties window 43 Scanning Selecting Document and Page Format Options The Document and Page Format options that you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text w a Be A Be TIFF JPG sPLIF Image Formats Text Formats sPDF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 46 for details Za ma f me ge ma mo me balk FA IFA eal FA FA FA FA CSW DOC RTF SLS HTML nPOF PDF TEXT Create Single Image Files The TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that thi
73. ing applications such as Microsoft Word will not be available Destination Button Name Application Preconfigured Settings 1 Scan PaperPort Black amp White 200dpi Duplex 2 PDF PaperPort Black amp White 200dpi Duplex 3 Print Printer Black amp White 200dpi Simplex 4 eMail eMail Black amp White 200dpi Simplex Application 5 Fax Fax Black amp White 200dpi Simplex Application 6 OCR Microsoft Black amp White 300dpi Duplex Word 7 Archive Transferto Black amp White 300dpi Simplex Storage 8 Custom Microsoft Color 100dpi Simplex Paint 9 Paint Microsoft Color 300dpi Simplex Paint NOTE The default page size in each configuration is based on the location selected in your Windows setup For example e If the Windows location is set to United States the default page size in each profile is based on the United States standard page sizes such as 8 5 x11 e If the Windows location is set to United Kingdom the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 NOTE The email application will default to the email program specified in the internet options of Internet Explorer 30 DocuMate 152 Scanner User s Guide Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application a Scan Configuration and a Document Format The One Touch Properties window is where you select thes
74. ing your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect the Power Supply on page 13 Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 12 DocuMate 152 Scanner User s Guide Installation Step 3 Connect the Power Supply Connect the power supply and power cord and plug the power supply into an electrical outlet To connect your Xerox DocuMate 152 scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power DocuMate 152 Scanner User s Guide 13 Installation Step 4 Connect the USB Cable and Turn on the Power The Xerox DocuMate 152 scanner connects to any available USB port Check your computer s manual for USB port locations NOTE You can connect the scanner to your computer while the computer is running Remove any protective tape from the USB cable
75. ion see the figure and description below This option is not available if either Document Management or Storage and CD R W are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies For that reason this option is not available for the default settings of Buttons 1 and 2 Those buttons have PaperPort as their Destination Applications and PaperPort is Document Management software Likewise the option is not available for the default setting of Button 7 Archive because it is set as Transfer to Storage with the Destination Application type set as Storage and CD R W Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch button Group by type arranges the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options 5 Click OK to save the options for the selected button Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings Multi Function Options Ed PD
76. l with a red The scanned item with the watermark over black text red filtered out Rasen tat tre disvitutes and aiser hig aidvice tgk LEMET Tak EnG P bri tei Les rie tune 1355 ase Wie Bap iy dove 7 we tained Pa eer ales i ppa priti G bathe germ Be eT kapha han aeegred an Moe eo LOOM t Uom Ib Alene Aija d ririk sth far oie Eh hat erm Bet sabhn F IE Wwe Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Greyscale or Color Mode at 200 dpi or less Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Letter 8 1 x11 in ne Custom width Height 11 00 Inches Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 14 The units of measurement can be inches or millimeters Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the lefthand side The Define page size o
77. lick Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon Select PaperPort or OmniPage and click Remove 4 A message window opens asking if you are sure you want to 112 remove PaperPort from your computer Click Yes Close all open windows and restart your computer DocuMate 152 Scanner User s Guide Maintenance To Install Another Driver Before you can install another driver for your scanner you must remove the currently installed driver first Then the new driver can be installed 1 Uninstall the One Touch 4 0 driver a Open the Windows Control Panel b Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon Select One Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer Unplug the scanner USB cable Reboot restart your computer Follow the instructions in Step 2 Install the Software on page 7 of this User Guide and follow steps for installing one of the other driver options NOTE The One Touch 4 0 driver is required for the scanner s buttons to function If you select a driver without One Touch 4 0
78. me Your new Xerox DocuMate 152 scanner can quickly scan single sided or double sided stacks of color grayscale and black and white documents up to 8 5 x 14 and place their electronic images on your computer Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner Xerox DocuMate152 Scanner Input Tray Output Tray USB Cable Power Cord Power Supply Replacement ADF Pad y i O L 1 begat l Bii Bis Lo J te Ls F 1 E SSSSSSSS 3 Installation DVD es Quick Install Guide Technical abe Support Card DocuMate 152 Scanner User s Guide Welcome The Xerox DocuMate 152 Scanner Input Tray Status light LED Number ADF cover release Control panel Output tray P itch o Oooo ower switc USB port Power jack Input tray Holds documents in place The paper guide on the input tray adjusts to fit the document width ADF cover release Opens the cover on the ADF Control panel Buttons to start the scanning Output tray Holds documents after being scanned through the Automatic Document Feeder ADF Status light Shows the scanner s status A steady green light indicates the scanner is available to scan or is scanning A rapidly flashing green light indicates the scanner is preparing
79. ming maintenance on the scanner or removing a jammed page Open the scanner and take off the input tray Place the input tray back into the scanner and press it back until it snaps into place See page 5 for instructions to install the tray Open the ADF cover and remove the jammed page See Clearing Paper Jams on page 101 for details Re boot your computer If the problem persists contact Xerox Technical Support 111 Maintenance Uninstalling Your Scanner To uninstall your DocuMate 152 scanner remove the One Touch 4 0 software PaperPort and any other software provided with your scanner Uninstalling the Scanner and One Touch Software l On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon From the list of programs select One Touch 4 0 Click the Change Remove button Click Yes when asked to confirm that you want to remove these software programs Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch 4 0 software and modules removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the PaperPort and OmniPage Software 1 On the Windows taskbar c
80. n the ADF so the paper rests on the rollers The paper sensor that initiates the rollers to grab the paper may be engaged but the paper may not be fully in the ADF tray so the rollers cannot grab a page to feed it through Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in DocuMate 152 Scanner User s Guide 109 Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner A green status light indicates the normal state of the scanner A red status light indicates that there is a hardware issue Descriptions of the most common patterns are listed below Normal Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green indicates the scanner is ready to scan Error Codes lf your scanner experiences hardware problems the status light will blink red and the LED flashes an E and then the error code number The LED blinks back and forth between E and the error code number such as 8 The red light flashes the number of times as the error code 8 in this example The E code number indi
81. n the opposite direction Forcing the roller to rotate will damage it and may cause the scanner to feed pages incorrectly 4 Wipe the ADF pad from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 5 Close the cover when you re finished 102 DocuMate 152 Scanner User s Guide Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing thin You received a replacement pad in the original scanner box and you can also order a new one See the Xerox DocuMate 152 Scanner Parts List on page 115 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 3 Squeeze the plastic clamps that hold the pad assembly in place and lift it up and out Reverse the procedure to replace the pad 4 Close the cover when you re finished DocuMate 152 Scanner User s Guide 103 Maintenance Replacing the Roller Assembly After extended use the roller may wear out and may need to be replaced It is a user replaceable part and can be ordered See Xerox DocuMate 152 Scanner Parts List on page 115 for the part number Frequent paper jams are a symptom of a worn roller assembly A worn roller can cause documents to feed in skewed a
82. n the page is fed through at an angle However if the page is fed through at too great an angle the image may not scan correctly In that case re scan the page using the paper guides to feed the paper in straight e Invert Ilmage Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image e Duplex Scan both sides of the page If this option is not selected the scanner will scan the face down side of the page only NOTE The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is configured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa DocuMate 152 Scanner User s Guide 55 Scanning 56 e Skip Blank Originals Skips pages that are completely blank Typically you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duplex scanning e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale Mode The original with a red watermark over black text Markating n ELTTI
83. n the scanner so pages feed in straight Problem got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem How do I uninstall PaperPort See the section Uninstalling Your Scanner on page 112 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work properly What do do A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 152 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs You can also use the basic steps in the section Uninstalling Your Scanner on page 112 but instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs After uninstalling the
84. nPDF image a PDF editing program is installed nPDF is only available if you have One Touch OmniPage or the OmniPage Pro software installed on your computer See Scanning with sPDF or nPDF and Searching for Text on page 66 for details To change the OCR settings choose OCR Options The OCR Options provide a series of selections for the OCR feature when you scan text Refer to the One Touch OmniPage Mini Guide on Disc 1 of the installation CD for details 47 Scanning Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the One Touch Properties window 48 DocuMate 152 Scanner User s Guide Scanning Renaming a One Touch Button The One Touch buttons have names that identify their pre set functions such as OCR and PDF but you can edit the names To change the button names 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to rename 3 Select the name s text and type a new name Click the arrows to get to el the button to rename then select the name text Type a new name for the button a Dark Print 4 Click OK or Apply The button is now renamed Oo Xerox DocuMate 152 Scan Dark Print Print eMail Fax EJ DocuMate 152 Scanner User s Guide 49 Scanning Selecting Options for a Button The One Touch Options determi
85. nce Clearing Paper Jams s2sid2224e4 2460644566 5466642806056 560454400 986 604555 4500448e5 101 Cleaning the Automatic Document Feeder 0 0 00 ee eee ees 102 Replacing the ADF Pad Assembly 0 ccc ne eee eens 103 Replacing the Roller Assembly 0 00 ccc ee eee eee eens 104 THOUBISSHOOUING asig sadaa wd Gane cee eco ew doe eta Bh ee hea w Ge ee eee ee eee EES 107 Status Light Troubleshooting Codes 0 cc eee eee eens 110 Uninstalling Your Scanner 0 0 0 cc ee ee ee eee eee ees 112 Uninstalling the Scanner and One Touch Software 0 cece eee eee 112 Uninstalling the PaperPort and OmniPage Software 0 0 cee ees 112 To Install Another Driver 0 0 0 ee eee eee ees 113 Xerox DocuMate 152 Scanner Specifications 0 0 eee ees 114 Xerox DocuMate 152 Scanner Parts List 0 0 0 0 ccc eee eens 115 Notices cc 117 It s Illegal in the USA 2 eee ee ee eee eens 117 it SMe Gal Canada sige cee set ghee eaeeece raiti ee dee eee eek Se pc a a a aa a a a es See 118 Federal Communications Commission FCC for USA 2 2 0 0 eee 119 Energy Star forthe USA 2 22 ee ee eee eee eee 120 RoHS and WEEE Compliance 0 0 cc eee eee eee eas 120 Product recycling and disposal for USA 1 eee eens 120 IndeX 20 c ccc ccc ccc cece eee e eee teeeeeteettettrettertretrernes 121 DocuMate 152 Scanner User s Guide What s in the Box Welco
86. ne the types of Destination Applications available for a button as well as the location of the files of your scanned items To select options 1 Open the One Touch Properties window and click the Options tab Options tab Multi Function Option Select Button eMail 6 Show all destinations Select destinations E Document management Fil Email E Image editors i e Paint E Storage and CD R W E Text editing applications i e Word Fax and Print PDF applications STI event forwarding Show progress window Show status updates Create copies of scanned documents Use enhanced folder browser Folder copy options Location C Users Public Documents Browse Folders Group items by button Group items by type None SubFolders Group items by week Group items by month None 2 Click the menu arrow and choose the button for new options 3 Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually cho
87. ner Your scanner includes free additional applications on the installation DVD 1 Reinsert the installation DVD into the DVD ROM drive The Installation menu opens XEROX DocuMate 152 Please click on a link below VIEW_README INSTALL PRODUCTS S USER GUIDES 8 BROWSE CD CONTENTS a VIEW_OUR WEBSITE The free Adobe Acrobat Reader software is located on the DVD with the User Guides See the steps on page 19 to install Adobe Acrobat Reader 2 Click Install Products You will see the screen that shows the applications Applications already installed have Installed next to them XEROX DocuMate 152 Please choose applications to install Installed NUANCE PAPERPORT Installed SCANNER DRIVER X1 ENTERPRISE CLIENT NEWSOFT PRESTO BIZCARD OMNIPAGE PRO e INSTALL NOW on MENU 3 See the following table to decide which software you would like to install DocuMate 152 Scanner User s Guide 17 Installation 4 On the window shown above click in the boxes of the other software you want to install and click Install Now Follow the instructions on the screen to install each of the additional products Software About the Software Adobe Acrobat Adobe Acrobat Reader is a stand alone application that you use to open Reader view search and print PDF files The User Guides on your scanner s installation DVD are in PDF format and require Adobe Acrobat Reader for you to view and save th
88. ness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast refers to the difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference Contrast is used in conjunction with brightness AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 photo the scanner will determine the size of the photo and the scan area is the size of that photo When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed Duplex Scan both sides of the page If this option is not selected the scanner will only scan the side of the page facing down when you insert it into the scanner 87 Scanning with the TWAIN Interface from PaperPort 88 Filter The Filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark The Filter option applies to Black amp White or Greyscale Mode The origina
89. ng The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning See Scanning with Event Forwarding on page 70 for details After selecting a new type of Destination Application click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may want an additional permanent copy saved on your hard drive For example if you scan a picture to an email application the scanned image is saved as a temporary file then attached to the email and the email is sent Later the temporary file of the scanned picture is deleted The same situation may occur when you scan directly to a printer or scan to a fax application After a scanned item is printed or faxed its temporary file is deleted However by selecting this Create copies of scanned documents option you can choose to save permanent copies of the scanned items on your hard drive 51 Scanning 52 The copies will be saved in the folder specified in the Folder Copy Options sect
90. ng the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must DocuMate 152 Scanner User s Guide 119 be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA lite As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR is a US registered trademark The E
91. nia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney It s Illegal in Canada 118 Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 152 Scanner User s Guide 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the
92. nning interface for the TWAIN driver Installing this option means that you can use several different methods to scan as explained in this User Guide e TWAIN Only The TWAIN driver is installed The One Touch 4 0 Monitor will not run and you cannot use the One Touch features You can use the TWAIN driver to scan from applications with a TWAIN interface You also will not be able to scan with the buttons on the scanner NOTE If you decide to change the scanner s installed drivers later on you must first uninstall the drivers the scanner is currently using See the section To Install Another Driver on page 113 J DocuMate 152 Scanner User s Guide Click Next During installation you will see this window asking you to select one of the images for the Color Space setting Select Color Space and Confirm Installation Please select the image that you like best after that click Next to continue with the install C like this one best like this one best C like this one best Cancel Back The Color Space setting sets the gamma value for the scanner SO scanned items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed later on as you re scanning 11 Installation 6 Select the option that looks best to you and click Next The driver installation will now begin 7 STOP when you see the Complete the installation by connect
93. ns layout All documents are in the root Documents are put in folders by month Documents are putin folders by week Documents are put in folders by type Storage location C Wsers Public Documents Browse ok Cancel Apply 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents By default the location of the archived documents is at C Documents and Settings lt your user name gt My Documents My One Touch Archive and in a folder based on your selection for the Storage Layout For example if the file type is TIFF and you select Documents are put into folders by type the default location of scanned archive documents is at C Documents and Settings lt your user name gt My Documents My One Touch Archive TIFF Documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply 58 DocuMate 152 Scanner User s Guide Scanning Editing or Deleting Scan Configurations Editing and deleting is normally fo
94. oftware to run the scanner Do not proceed until you receive a message that your computer has found the new hardware or updated the driver database If your computer is running Windows XP or Windows Vista you will see one of the following messages x Xerox DocuMate 152 2 Device driver software installed successfully When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 15 Installation 5 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The scanner s status light is green when the scanner and computer are communicating properly 6 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneTouch 4 0 has been successfully installed Click Close to exit Cancel You can now install the additional applications you received with your scanner 16 DocuMate 152 Scanner User s Guide Installation Additional Applications Available with Your Scan
95. on t need to see the scanned images but simply want to store them in a folder When you scan with Transfer to Storage as the Destination Application the scanner sends the scanned image directly to the default folder at C Documents and Settings lt your user name gt My Documents My One Touch Archive PDF Documents without first opening it in an application The file will be named with the current date It is named PDF Documents because button 7 is set to scan to the PDF file format If you set up an archive button to scan to another format such as TXT the folder would be named TXT Documents To see a scanned image that has been archived open it using the appropriate application for the format For example to see a TXT image open it with Microsoft Word or WordPad See Configuring the One Touch Buttons on page 31 to change the settings of the buttons on the One Touch Button Panel DocuMate 152 Scanner User s Guide 29 Scanning The Default One Touch Settings on Your Scanner Based on the recommended installation of PaperPort and the scanner driver your scanner is pre configured to scan items for various basic tasks such as email or fax then send the scanned image to an appropriate pre selected Destination Application The following table shows these factory default settings You can change any of these settings lf PaperPort OmniPage or One Touch OmniPage is not installed then the options for sending to word process
96. on that has the settings for the image on the HTML page For example if you want the image to be in color on the HTML page choose a color configuration 6 Click OK The One Touch Properties window closes 72 DocuMate 152 Scanner User s Guide ie Scanning Now on the One Touch Button Panel click Button 8 Custom or if you used another button click it When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page NOTE Depending on the complexity of the document its conversion to the HTML format may take a few moments 8 DocuMate 152 Scanner User s Guide File Edit View Favorites Tools Help ae samen a a gt Q peck QJ x a A A Search Pe Favorites A Media E2 7 7 la Links Address File C Documents 20and 20Settings Local 20Settings Temp OT40P000F _Dir OT40P000F_Page1 htm 655 i Go A To PaperPort gt j ee sia Welcome PaperPort is a paper management software package that helps you organize access share and manage documents and image flies on your personal computer Designed for home and business use PaperPort provides all the basics of desktop organization in one easy to learn and easy to use program PaperPort s large clear thumbnails allow you to visually organize retrieve and use your scanned documents Word fil
97. or your scanner Part Name Part Number Input Tray 9 0112 000 Output Tray 57 0108 000 ADF Pad 57 0111 000 Roller Assembly 57 0113 000 USB Cable 35 0102 000 AC Power Cord 35 0103 000 Power Supply 37 0076 000 Buttons Label 09 0631 000 DocuMate 152 Scanner User s Guide 115 Maintenance 116 DocuMate 152 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 152 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Pos
98. ose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications 50 DocuMate 152 Scanner User s Guide DocuMate 152 Scanner User s Guide Scanning e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 64 for more about OCR e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other email applications See eMail Properties on page 42 for details about attaching scanned documents to your email messages e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 74 and Scan and Burn to a CD on page 68 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanni
99. ouble click on Display then select the Settings tab Documentation The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox DocuMate 152 Scanner User s Guide On the Installation DVD contains detailed installation scanning configuration and maintenance information e PaperPort User s Guide On the Installation DVD contains detailed feature and configuration information for the PaperPort software e Online Helo For the scanner configuration TWAIN and WIA interfaces and PaperPort software applications DocuMate 152 Scanner User s Guide 3 Installation Before You Begin Installation Installation is a quick four step process 1 Assemble the scanner 2 Install the software 3 Connect the power supply 4 Connect the USB cable and turn on the power Please make sure of the following before you begin installation e The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner Visit our web site at www xeroxscanners com for the latest software updates for your Xerox DocuMate 152 scanner e If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your compu
100. ption cannot be used with AutoCrop to original DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort e AutoScan on document insertion Your Xerox DocuMate 152 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately Select this option to turn on the AutoLaunch feature The item is scanned with the current settings on the TWAIN interface If this option is not selected the scanner waits for you to click the Scan button 1 Select the options you want from the TWAIN interface then load the documents with their tops into the Automatic Document Feeder To scan a single side insert the documents face down To scan both sides either side can be face up 2 If the AutoScan feature is turned on scanning begins If the AutoScan feature is not turned on click the Scan button The scanner starts scanning and a progress box opens DocuMate 152 Scanner User s Guide 89 Scanning with the TWAIN Interface from PaperPort 3 If you are scanning multiple pages click the Done button on the TWAIN interface and if you are using PaperPort click Done on the PaperPort Scan window If you are scanning a single page the TWAIN interface closes automatically When scanning is complete the scanned images appear in the TWAIN software This example shows a thumbnail image of a scanned page on the PaperPort Desktop PELAA E Scan ar Gee
101. r the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete Multi Function Options Select format a4 eMail wn a eA ee Select destination hey Microsoft Outlook BMP TIFF JPG oe TEXT Create single image files Select configuration 44 Document F Color Photo for eMail 6x4 E Quality US Letter US Legal W Configure Before Scan P Color Magazine Scan for Light Text gt Select the scan configuration to edit or Refresh Properties New Copy Edit Delete delete It must be unlocked as indicated by not having a _ Cancel Army lock displayed here 3 To delete the configuration click the Delete button NOTE If the Delete button is not available the selected configuration is locked
102. ration for CD burning the OneTouch software will automatically make sure the storage location is correct To create a custom configuration for CD burning select Burn to CD as the Destination Application then click the New button and create the new configuration You wont need to select a storage location because it will be correctly preset for you by the OneTouch software NOTE Note however that if you have created other custom configurations with different storage locations for example see Scanning to Multiple Archive Folders on page 75 do not use them for the Burn to CD Destination Application Otherwise the Windows XP or Windows Vista CD writing wizard will not be able to find the images to burn onto the CD DocuMate 152 Scanner User s Guide 69 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner will feed in the first page but will then stop until you select the application to use After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwarding If the button does not have Still Image Client as a Destination Application click the Options tab select Sti event forwarding then click Apply 3 Select Still Im
103. roperties apply to Microsoft Paint and other image processing applications 1 40 Image Documents g amp The Applications in this group are designed to work aini with image documents only W Microsoft Paint ff Color document handling E Convert Bitmaps using Screen Resolution C Convert Bitmaps to JPEG Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files To add another application to the list click the Add Application button See the steps on page 39 to add an application to the list Click OK Click OK or Apply on the Link Properties window Click Refresh on the One Touch Properties window DocuMate 152 Scanner User s Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer
104. s open you can also right click on the DM152 icon The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 152 scanner Workgroup hardware status igi Local Host moe BXerox DocuMate 152 Selected hardware capabilities Xerox DocuMate 152 K Scanner Type Automatic Document Feeder Duplex Capable Optical Resolution 600 x 1200 dpi 48 bpp internal color Max Document Size 8 50 x 14 00 OneTouch Button Count 9 DocuMate 152 Scanner User s Guide 81 Scanning 82 2 Click the Properties button Device Settings Information W Device name Xerox DocuMate 152 Driver version 0 2 77 6324 Firmware version 0 19 Interface USB Documents Scanned 20 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode 15 Min Lamp On Lamp Off Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 10 hours Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box
105. s option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Select format ie ee FH a w a B 4 e EMF TIFF JPG PDF sPDF Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format 44000 DocuMate 152 Scanner User s Guide Scanning Because JPEG image files can be reduced in size the JPEG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPEG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG file format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality NOTE The two other PDF formats nPDF and sPDF are for scanning with OCR processing and with the ability to search the scanned text See the nex
106. setup to use the scanner See the section Setting Up PaperPort to Work with Your Scanner on page 92 3 Click the Scanner drop down arrow and select TWAIN Xerox DocuMate 152 from the drop down list NOTE Please wait a few moments for your selection from the drop down list to become active This delay only occurs the first time you select from the list while PaperPort initializes the scanner Later on selecting from the list happens right away 4 Inthe Scan what section choose to scan a Document or Photograph If you want to change the format of the scanned item s file name or file type before you start scanning click Settings The default file type for documents is pdf and the default for photographs is jog See the ScanSoft PaperPort User s Guide for more information about the PaperPort Settings M Create single page items 5 When scanning documents use the Create single page items check box as follows e When the check box is selected all pages in the Automatic Document Feeder are scanned the TWAIN interface closes and each page is placed on the PaperPort Desktop as an individual file e When the check box is not selected the scanned pages are not placed on the PaperPort Desktop until you indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the PaperPort Scan window Multiple pages are stacked on the PaperPort Desktop Please see the ScanSoft PaperPor
107. ship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lIf you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 152 Scanner User s Guide 57 Scanning The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration NOTE The selections on the Storage Options tab override the Storage Properties options This means that you can create separate Scan Configurations to store scanned items at various locations See Storage Properties on page 41 and Transferring Scanned Documents to Storage on page 74 for more details 1 Click on the Storage Options tab Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer optio
108. t Right click on the text format icon and choose the file format for the scanned documents W Archive Select destination L Transfer to Storage yy Sharepoint m a fe Bum to CD ROM E Cancel Apply Select format wW a i BMP TIFF Create single image files Select configuration E Quality US Legal Quality US Letter Quality Business Card Quality A4 Document Quality 44 Document W Configure Before Scan E Quality US Letter 5 Choose a Scan Configuration 6 Click OK ks The One Touch Properties window closes for archiving Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Normal PDF Minimize Size Normal Maximize Quality Use MRC OCR options Now start scanning using Button 7 or other button you set up When scanning is finished the documents are saved in the text file format and in the location you specified DocuMate 152 Scanner User s Guide Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About ce gt 5 04 PM You can also click the scanner icon at the top of the One Touch Button Panel The Hardware icon G gt Xerox DocuMate 152 Eg DM 152 If the Hardware View of the panel i
109. t Phata AJEJ Decwmeriniiip i Aaditi adel hepar beets Fisker gt ben Coniiakad through the ioari akip ban SEI Pee Aue Saeghion Lien a E y Fodder samit 7 feme Bere T ca TEA bage A thumbnail image of the The small icon represents scanned item appearson the file format in this case the PaperPort desktop the pdf format 90 DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Display the Device Configuration 1 Click the Xerox DocuMate 152 icon in the top right corner of P Po the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting the Lamp Power Saving on page 81 for more information about the device settings Device Settings Information if i Device name Xerox DocuMate 152 G j Driver version 0 2 77 6324 Firmware version 0 19 Interface LUISE Documents Scanned 20 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode 15 Min Lamp of DocuMate 152 Scanner User s Guide 91 Scanning with the TWAIN Interface from PaperPort Setting Up PaperPort to Work with Your Scanner 92 When you select a scanning option from the Scanner drop down list either TWAIN Xerox DocuMate 152 or WIA Xerox DocuMate 152 Windows XP and Windows Vista onl
110. t User s Guide for more information about stacks 6 The option Blank page is job separator is for when you load several separate scanning jobs into the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the ScanSoft PaperPort User s Guide for more information about this option DocuMate 152 Scanner User s Guide 85 Scanning with the TWAIN Interface from PaperPort 7 Display scanner dialogbox 7 Make sure the option Display scanner dialog box is selected If this option is not selected the TWAIN interface will not open when you click the Scan button Instead the items are scanned with the basic PaperPort settings Documents are scanned in Black and White in the pdf file format and Photographs are scanned in Color in the jpg file format 8 Click the Scan button on the Scan pane The PaperPort TWAIN interface opens You re ready to start scanning Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 152 scanner Xerox DocuMate 152 Mode Resolution a Black amp White a fi j Grayscale Brightness E Color Letter 8 Yax 11in Options AutoCrop to length T AutoCrop to original Deskew Reduce Moir patterns E Duplex Define page size E Filter T AutoScan on document insertion Red Blue Ready for s
111. t an angle or multiple pages to feed at the same time In both cases paper jams may occur A worn roller should be replaced to avoid damage to the scanner s internal parts However before replacing the roller you should clean it first as excessive dust on the roller will make it appear worn and smooth to the touch You cannot properly diagnose a worn roller until you have cleaned it To replace the roller assembly 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Theroller is held in place with a lock tab that rotates to lock and unlock it To unlock the tab rotate it upward until the small lock flange is completely free 104 DocuMate 152 Scanner User s Guide Maintenance 3 When the roller is unlocked it can be removed from its mounting sockets Gently press the roller to the right to free its left side Then angle the roller to the front of the scanner until it is clear of the housing and bring it out and away from the scanner body Discard the worn roller It cannot be repaired Before installing the new roller clean any dust that may have gotten on it during shipping 6 To install the new roller insert the right end of the roller into its housing socket Make sure the lock tab is facing up and the lock flange is not obstructed If the gears on the end of the roller do not engage easily slightly rotate the roller while gently pressing it into
112. t section Text Formats and also Scanning with sPDF or nPDF and Searching for Text on page 66 for details To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens i uai ee ee BMP a TIFF JHF ne Minimize Size Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPEG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window DocuMate 152 Scanner User s Guide 45 Scanning 46 Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 64 Select a text format for documents with text or numbers such as a business letter report or soreadsheet The text format icon has several file formats avail
113. tage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 117 ee ot ee 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insig
114. tart over click Reset 100 DocuMate 152 Scanner User s Guide Maintenance Maintenance This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts Clearing Paper Jams lf your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top right of the scanner body to open the Automatic Document Feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert the paper evenly into the ADF DocuMate 152 Scanner User s Guide 101 Maintenance Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time To clean the ADF 1 Weta soft cloth with some Isopropyl rubbing alcohol 95 2 Press the ADF cover release on the top right of the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate i
115. ted on the One Touch Properties window Other buttons that have a text option selected as the Page Format are not affected so you can set the text file type independently for each button Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields separated by commas When the document is converted into editable text by the OCR process the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet Ihe xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities sPDF is only available if you have One Touch OmniPage or the OmniPage Pro software installed on your computer See Scanning with SPDF or nPDF and Searching for Text on page 66 for details Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro This format also converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in an
116. ter is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished e If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox DocuMate 152 scanner While in some cases you can configure your computer to have another manufacturer s scanner operational on your computer in conjunction with the Xerox DocuMate 152 scanner we do not recommend this configuration as you may lose some of the driver functionality on one or both of the units You can remove these programs from the Windows Add Remove programs list Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit e If your computer is running Windows Vista you may see the Vista User Access Control screen asking you to confirm system changes Click the Continue button to allow the installation to proceed DocuMate 152 Scanner User s Guide Installation Step 1 Assemble the Scanner To assemble the scanner Remove the scanner from its protective foam and plastic bag 2 Check inside the document feeder mechanism and carefully remove any foam particles that may have gotten inside it Lea
117. terms in this agreement then click on Next If you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed On the Customer Information window accept the current values or enter new information then click Next On the Setup Type window keep the default Setup Type and click Next Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiSpyware application you may see messages asking you to allow installation Select the option to allow installation to proceed with the install On the Product Registration window do one of the following e Select Register online click OK then follow the registration instructions e Select Print registration form click OK then follow the instructions to complete and print the registration form e Select Remind me in 7 days and click OK At the InstallShield Wizard Completed window click Finish lf a message window opens instructing you to restart your computer click Restart Installation 10 Note Some of the options listed in this window may not be available when you purchase your scanner Please visit our web site at www xeroxscanners com for the latest updates The scanner driver installation will now begin 1 The Welcome to the One Touch 4 0 Setup Wizard Opens Welcome to the OneTouch 4 0 Setup Wizard 7 The installer will guide you through the steps
118. then click Next The next window offers you the option to run hardware diagnostics Your scanner or digital camera is now set to TWAIN This scanner or camera is not in the Scanner Setup database tis recommended that you run the diagnostic tests to set it up for use with PaperPor Scan Manager i Yes recommended No _ cca TT corea 4 Click Yes recommended then click Next DocuMate 152 Scanner User s Guide 93 Scanning with the TWAIN Interface from PaperPort The next window is for checking the connection between your scanner and the computer ScanSoft Scanner Setup Wizard The wizard will now test the connection from the computer to your scanner Make sure the scanner is powered and the cable is connected Also close any other applications that might be using your scanner 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4 0 software 6 If other tests are checked click in their boxes to uncheck them Please select the steps you want to run V Basic scan test Recommended Report paper sizes available Check ADF capabilities Black amp white scan test l Gray scan test Color scan test 7 Click Next 94 DocuMate 152 Scanner User s Guide Scanning with the TWAI
119. tical page dimensions in the boxes The maximum size is 8 5 x 14 The units of measurement can be inches or millimeters Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available DocuMate 152 Scanner User s Guide Scanning e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 inch photo the scanner will determine the size of the photo When using the AutoCrop to Original option always use the paper guides on the scanner so the page Is not skewed Skewed pages may not crop properly For single sided scans the scan area is the size of the image For double sided scans the scan area is the size of the larger of the two areas on the front and back of the page e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode at 200 dpi or less e Straighten Ilmage Select this option to let the scanner automatically determine if a page is skewed then Straighten its image The scanner detects page edges and can sense whe
120. tion i Select destination _ Transfer to Storage BMP TIFF JPG PDF TEXT Transfer to Storage BMP TIFF JPG PDF TEXT i Create single image files HH v Create single image files Bum to CD ROM E Select configuration Bunto CD ROM E Select configuration Quality US Letter Quality US Letter fo OJ Sharepoint Quality A4 Document 8 Sharepoint Quality A4 Document ai Configure Before Scan Configure Before Scan E Quality US Legal Quality US Legal E Storage for Business Receipts E Storage for Business Receipts E Storage for Personal Receipts Storage for Personal Receipts Refresh Properties New Copy Edit Delete Refresh Properties New Copy Edit Delete uaGancelins App ie Cancel _ Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage but to different locations To change button names see Renaming a One Touch Button on page 49 Scan to multiple storage folders 1 Insert the documents you want to scan to storage 2 Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage Press the Simplex or Duplex button to scan the documents When scanning is finished insert the next set of documents and press the Destination Selector buttons to get to the next button you hav
121. to scan See Status Light Troubleshooting Codes on page 110 for additional details about the Status Lights Function button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the settings LED Number Shows the current scan seiting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Duplex button Press to scan a two sided document Simplex button Press to scan a one sided document Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 152 Scanner User s Guide Welcome What You Need IBM compatible Pentium 4 PC or AMD equivalent with e A DVD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system Windows 2000 Service Pack 4 Windows XP Service Pack 1 and 2 or Windows Vista e Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM e 350MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Control Panel e D
122. urely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon then make sure Xerox DocuMate 152 is selected as the scanner DocuMate 152 Scanner User s Guide 107 Maintenance 108 Problem During installation got the error message PaperPort Installation is not complete What do I do The installation procedure was not successful You need to reinstall the PaperPort software Problem With AutoCrop to Original selected sometimes get blank pages or pages with lines What s wrong The pages were probably scanned in crooked or skewed To use AutoCrop to Original the pages must be scanned in straight Adjust the paper guides o
123. utton 0 0 0 eee Setting Destination Application Properties 0000 ee eee Selecting Document and Page Format Options 005 Renaming a One Touch Button 0 0c eee Selecting Options fora Button 0 0 ee ee Creating a New Scan Configuration 0 0 0 0 ccc eee Editing or Deleting Scan Configurations 0 0c cece ee eee Configure Before Scan 1 eee eens Scanning with Optical Character Recognition OCR Scanning with sPDF or nPDF and Searching for Text Scan and Burn toa GD occ aivscdsd darian sguadd eee ediwseawnnds Scanning with Event Forwarding 2 00 e eee eee eee eee Creating an HTML Web Page from Your Scanned Documents Transferring Scanned Documents to Storage 000 eee eee Checking the Hardware and Setting the Lamp Power Saving Scanning with the TWAIN Interface from PaperPort DocuMate 152 Scanner User s Guide Table of Contents Table of Contents Accessing the TWAIN Interface from PaperPort 0 0 0 cc eens 84 Scanning from the TWAIN Interface 2 0 0 0 eee eee eee 86 Display the Device Configuration 0 0 0 0 eee ee ees 91 Setting Up PaperPort to Work with Your Scanner 0 0 0 0 cece ee ee eee 92 Scanning with the WIA Interface Fine TURING YOUr SCANS 24223205 o0ec2e0806hb necndaae inde descend reve etaine be ees aeons we 99 Maintena
124. ve the cover open so you can attach the Input tray Remove any foam particles from inside the scanner NOTE If the Input and Output tray get in the way when you connect the USB cable and power cord you can attach them later when you re finished installing the software 3 Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place Snap the paper guide extension into the paper tray DocuMate 152 Scanner User s Guide 5 Installation 4 Swing the paper guide back until it snaps into place Close the scanner cover Flip the paper guide extension up so it is fully extended 5 Insert the pins on each side of the output tray into the holes on the scanner Flip open the extension on the output tray so it is fully extended 6 Proceed to Step 2 Install the Software 6 DocuMate 152 Scanner User s Guide Installation Step 2 Install the Software To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert the installation DVD into your computer s DVD ROM drive The DVD automatically opens NOTE If the DVD does not start check the following e Make sure the DVD drive s door is completely shut e Make sure the DVD was inserted in the drive in the proper direction label side up To launch the DVD manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer
125. y the Scan button at the bottom of the panel should become active If it doesn t you need to set up PaperPort to work with your scanner If this Scan button is not active you need to setup your scanner f9 3j g P ak Bark point NOTE Setting up PaperPort is a one time only process for each option from the Scanner drop down list Therefore you may have to set up PaperPort once each for TWAIN Xerox DocuMate 152 and WIA Xerox DocuMate 152 The setup process described below is the same for each option You will not have to set up PaperPort again for either option unless you uninstall the scanner and PaperPort software then re install them DocuMate 152 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort To set up PaperPort for your scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 152 2 Click the Setup button A window opens to begin the setup process amp ScanSoft Scanner Set This wizard helps you select and test your scanner or digital camera for use with your j Curent Selection When you select a device the wizard obtains the settings for best use from the wizard s database which is installed with the wizard The database contains driver information for current and popular scanner and camera Would you like to download the latest scanner database from Nuance Yes i No Next gt Cancel 3 Click Yes

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