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Flex Software Manual V1.1.7 090205

1. Reader 2 Reader 4 Office 2 Office 2 entrance door Fig 14 5 An example of area based APB 132 Fig 14 6 shows two separate offices office 1 and office 2 Since they all have both entry and exit readers reader 4 is the entry reader of office 2 and reader 5 is the exit reader of office 2 they all can be enabled with APB Based on the definition of area and APB explained above an APB enabled area must be a physically closed area and all the doors must be controlled by the readets For example in Fig 14 1 if the office entrance door is installed with a push bar to open the door the cardholder can come in and push the bar to exit from office area But if the office area is APB enabled at this time the cardholder won t be able to enter the office again due to the APB failure Here is a sample of wrong area setting We use Fig 14 1 as the physical location Supposedly the source area of reader 4 should be Office area But it is configured as a wrong area Lobby shown in Fig 14 6 Door setting Reader settinc Alarm setting 1 Alarm setting Alarm setting 3 Area APB setting Other setting Reader No Door location Keypad System reader In Out Source Area Destination Area Building entrance door Yes No In Outside Lobby Office entrance door Mo Yes iw 7 Office Lobby Dice backdoor no ve ow tobby outside Lunch roomdoor Na No m Toir Lunch room Fig 14 6 An
2. Access Granted Alarm Record Setting Record A A PA pe of entry exit 7 P 7 13 2005 00 15 19 Mike 0003 In 10299956 7 13 2005 18 03 41 Shey 0001 In 00926200 7 13 2005 18 03 30 Scott 0003 In 00599963 17 13 2005 18 03 45 Shery 0002 In 00926200 7 13 2005 18 03 33 Shery 0003 In 00926200 7 13 2005 18 03 47 Shery 0002 In 00926200 7 13 2005 18 03 37 Shemy 0003 In 00926200 7 13 2005 18 03 49 Sheny 0002 In 00926200 7 13 2005 18 03 52 Shemy 0002 In 00926200 P 7 13 2005 18 03 53 Shemy 0002 In 00926200 7 13 2005 18 03 55 Shemy 0002 In 00926200 7 13 2005 18 03 56 Shemy 0002 In 00926200 7 13 2005 18 03 57 Sheny 0002 In 00926200 7 13 2005 18 03 58 Shery 0002 In 00926200 m Card Holder Photo JN N N BRO RO N BO RS BO BO RO CO col 00 00 00 CO 00 00 00 OO cof 00 00 00 Ph CO mnl CO POP Po 3 7713 2005 18 03 59 Shery 0002 In 00926200 aa 7 13 2005 18 04 00 Shery 0002 In 00926200 ia 7 13 2005 18 04 01 Shery 0002 00926200 Ez 7 13 2005 18 04 02 Shery 0002 In 00926200 al 7 13 2005 18 04 04 Sherry 0002 In 00926200 Name Mike ae 17 13 2005 18 06 18 Mike 0002 In 10299956 7713 2005 18 06 25 Mike 0002 In 10299956 7
3. Miscellaneous Configurations There are three more alarm configurations in the controller configuration window including fire alarm control set system time and set ARM delay time The controller configuration window is located under Management gt Controller Configuration gt Other setting tab 40 ssl sh ar iin Arm delay time Sec 160 Modify Arm zone valid r Door behavior under fire alarm Alarm In 0 type Door 1 2 3 4 5 6 7 g Femark NO CFail Secure olololololololo O FalSafe C NE Date format Time synchronization server r First person in tule e rrr MMm DD 7 Enabled C On CO MM DDA ye Disabled te Off Auto daylight saving time Start on Month Week cj f k r ot lApr First ay of wee sunday From 4 00 00 am Forward fone hour End onMonth Oct r Week First Day of week Sunday From 2 00 00 am 4 Backward One hour save f On Fig 4 27 Other setting tab Configure Fire Alarm Control EverAccess software allows the user to choose which door to open and close during a fire alarm The box next to Door behavior under fire alarm allows the user to change the door setting during a fire alarm To change the setting e Point and click to change each box representing a particular door in the controller A door can be closed or open O the door is Fail safe and is opened in the event of a fire alarm C the door is Fail secure and is close
4. Fire alarm from controller 0000 ES 0000135509 ffisiName LastName CadNo Depatmet o b Rodney Speaks 02769051 Brad D2 72273 R amp D department Angelina Jolie 05407093 R amp D department Tom Cruise 02763384 amle OMe epartment Jami F O2767975 ARA d Keira Knightley 02766517 Fig 11 16 Card holder list under fire alarm 114 The software checks the card holder location based on the access history of the card holder And the accurate result depends on the system installation and the correct area setting on the system For example the entry reader of the building has to have its source area configured as exterior area And the exit reader of the building has to have its destination area assigned as exterior area so that the software can track the card holder getting out of the building If no exit reader is installed on the exterior doors of the building and card holder can exit from the building directly with push bar or exit request devices there is no way for the software to track the card holder out of building In this case the software will still report the card holders are in the building 115 Chapter 12 Device Control This chapter covers all device control issues In this chapter you will learn Information about the Resources list How to remotely disarm or arm the system How to remotely set or reset the alarm How to remotely open doors Resources List The resources list is locat
5. No No Door Module 4 Alarm output 1 Door Module 4 Alarm output 2 Alarm output 1 Alarm output 2 Alarm output 3 Alarm output 4 Alarm output 5 Alarm output 6 Alarm output 7 Alarm output 8 Fig 4 21 Alarm setting 2 tab Arm PIN Fail An ARM PIN Fail event is generated when an incorrect ARM PIN is entered three times consecutively The controller generates alarm output s according to the settings in the ArmZone PIN error column Alarm In Q An Alarm In 0 event is generated when Alarm In 0 input is active The controller generates alarm output s according to the settings in the Alarm In 0 column Remote Alarm A System administrator can directly generate alarm signals using the control software when he observes an abnormal condition through a surveillance system The controller generates alarm output s according to the settings in the Remote Alarm column 29 Alarm Setting 3 Tab Door setting Alarm Out APE Fail Card PIN Error Forced Open Held Open Reader Lost Panic open Main Alarm Out No No Mo Mo No No AUX Alarm Dut Door Module 1 Alarm output 1 Door Module 1 Alarm output 2 Door Module 2 Alarm output 1 Door Module 2 Alarm output 2 Door Module 3 Alarm output 1 Door Module 3 Alarm output 2 Door Module 4 Alarm output 1 Door Module 4 Alarm output 2 Alarm output 1 Alarm output 2 Alarm output 3 Alarm output 4 Alarm output 5 Alarm output 6 Alarm output 7 Alarm output 8 In
6. Edit cardholder profiles 4 Edit card s access attributes The details of each step will be addressed in the following sections Register Cards Each cardholder must posses a valid registered card It is important to register each card in the database correctly to ensure proper operation There are three ways to register a catd into the system each method is explained below Note before registering cards determine to which controller each card will be assigned Register Cards Manually Register Cards Manual Register confirm Select Port com Auto Register Figure 8 4 Card manual register dialog The steps to register cards manually are described as below 1 As shown in Figure 8 4 press Resist 2 Type in the card number to be registered This is the 8 digit number printed on the card Press Somo to confirm This card number will be added in the Cardholder s personal profile database 71 If the number entered belongs to a card that is already registered a dialog box will pop up to indicate that the card already exists The user can now edit the cardholder s personal profile or continue to register additional cards and edit at a later time To facilitate the registration of cards with consecutive numbers the card number will automatically increase by one digit after pressing SA The user can press A register the automatically generated card number or enter new card number
7. Lucy 05042268 Female Scott 00599963 Male Sherry 00926200 Female Gror 00243803 Male Sanders 035563712 Male Figure 8 13 Cardholder s personal profile database To edit cardholders profiles follow the steps below 1 Click the edit button 2 to switch the cardholder profiles to edit mode as in Figure 8 14 Select a field to edit and input desired text or select the right option in that field Fields that accept text include Employee No First Name Last Name Address City State Zip Code Phone number Email Position and Picture Gender and Department fields are scroll down menus The Department value of a cardholder is one of existing departments Refer to introduction on Edit Department section for how to set up department data Input the path of the cardholder s photo in the Picture field or input according to the method in the introduction of next subsection 77 52 Click the scrollbar at the bottom to show more fields After all editing is complete press Al again to go back to the main window in Fioure 8 2 w Card Management 0000 8 phas al S790 Employee No First Name Last Name Card No Gender Address City State Zip Code Phone number EMail Position 000001 Frank 00566484 Male XXX XXX XXXX S 000002 enny 03478543 Female XXX XXX XXXX 000003 Linda 06970886 Female XXX XXX XXXX S 000004 Mike 10299956 Male XXX XXX XXXX oooo0s Lucy 06042268 F
8. Search event logs to sort and search the events that need to be exported 3 Click on the export P button in the toolbar to bring up the export window as below 112 Save As Save in E My Documents My Pictures EG My Skype Pictures My Recent my Skype Received Files Documents E Desktop My Documents 53 My Computer a File name gt My Network Save as type Excel File xls v Cancel Places Fig 11 14 Export an excel file dialog 4 Give the file a file name and select the destination where to save the file 5 Click Save to export the event log in excel format Or click Cancel to exit without saving Event Warning Message The software can prompt users a warning when there are either access granted events or alarm events generated Once such an event happens a warning dialog will be popped up to show the event as shown in Fig 11 15 The following events in these two categories will be added into this warning dialog until users acknowledge the dialog The most recent event is shown at the top of the warning message dialog To disable the warning dialog uncheck the Alarm warning button in the dialog Or go to menu Other uncheck the menu item Alarm warning To disable the sound of the warning pop up dialog check the Disable sound of the alarm warning in the future button Click on Close to close the warning message dialog 113
9. To cancel the installation simply click the cancel button shown in the dialog above Otherwise the dialog box shown in the figure 1 2 will appear InstallShield Wizard Choose Destination Location Select folder where Setup will install files Setup will install Everccess Flex Software in the following folder To install to this folder click Next To install to a different folder click Browse and select another folder Destination Folder _ M I EA AE ver ccese Flex Software Browse InstallShield Cancel Fig 2 2 If you wish to change the destination folder click Browse in this dialog To continue with the installation click Next This will take you to the next step of the installation as shown in the following figure InstallShield Wizard Select Program Folder Please select a program folder Setup will add program icons to the Program Folder listed below ou may type a new folder name or select one from the existing folders list Click Next to continue Program Folders Administrative Tools Adobe Cisco Systems YPN Client CYVSNT EverFocus Flash Magic FlashGet Games w InstallShield Back Next gt Cancel Fig 2 3 The program folder can be changed in this dialog box For typical installations use the default program folder EverAccessFlex Click Next to continue the installation Fig 1 4 and Fig 1 5 show the dialog boxes indicating t
10. Warning Time 2006 07 10 10 01 03 Time 2006 07 10 10 00 58 Time 2006 07 10 09 59 52 Time 2006 07 10 09 59 48 Time 2006 07 10 09 59 42 Time 2006 07 10 09 59 40 Time 2006 07 10 09 59 37 Name Mima Castaneda Name Mima Castaneda Name Mima Castaneda Name Mima Castaneda Name Mima Castaneda Controller 0000 Controller 0000 Controller OOOO Controller 0000 Controller 0000 Controller 0000 Controller OOOO Door Office Back Door Door Office Entrance Door Door Office Entrance Door Door Office Entrance Door Door Office Back Door Door Office Back Door Door Office Back Door Type of entry exit Try to exit Type of entry exit Try to enter Type of entry exit Try to exit Type of entry exit Try to exit Type of entry exit Try to exit Type of entry exit Try to exit Illegal Event Unknown card Illegal Event Unknown card Illegal Event Try to pass back Illegal Event Try to pass back legal Event Try to pass back Illegal Event Try to pass back Type of entry exit Try to exit Illegal Event Try to pass back Y Enable Alarm Warning Pop Up V Disable sound of alarm warnings in the future Fig 11 15 Event warning message dialog Card Holder List under Fire Alarm Flex software can provide a card holder list under fire alarm listing all the card holders are still in the building when fire alarm happens An example is shown in Fig 11 16 List of card holders coming in before fire alarm at 2006 07 20 12 23 28
11. click the Add button te After clicking the Add button the user interface in the figure below will appear At this time only the user property area responds to the user s operation until the editing is finished 2 Fill in the user name and the login name These will be used when logging in to the system 12 3 Enter a password Retype it to confirm 4 Select a group for this new user 5 Click OK to add the new user Click Cancel to exit without saving Authority Management Name eil Grissom Login Mame lerissom 0 Password rae Confirm password remar Group Super Ok Cancel Names Login Name Group Administrator fami Super ee er ery O Fig 3 2 Add a user Please note that both passwords must be the same otherwise an error message will be displayed as shown in the following figure Ever ccess The passwords that you have input do not match Please try again OK Fig 3 3 Please note that the name of users can be left empty But the login name cannot be empty since the login name is used for users to login the system If users leave the login name empty after OK button is clicked the following error message will be shown Ever ccess Please enter a login name 13 Once the user is successfully added the new user will be shown in the user list as displayed in figure 2 5 2 Authority Management Login Mame Grissom 8 Password
12. e Controller list A eS Gal D wa Manual Add Auto Add Expiration date Ho No No No y 0001 1 141 2000 00 00 00 Figure 8 2 Cardholder management dialog 1 Toolbar for card management function The function for each button is briefly explained in the following subsection 2 The cardholder list Click the scrollbar at the bottom of the cardholder list to view more cardholder information 3 Cardholder s photograph 4 Controller List displays the controllers that are currently online but in which the card has not been registered For more information about the relationship between cards and controllers refer to the section Card and Controller Relationship in this chapter 5 The access attributes of the currently selected card in the card list 6 Toolbar for card access attributes 7 Card registration functions 69 Card Management Toolbar Figure 8 3 shows the Card Management Toolbar Using this toolbar users can perform basic operations such as add delete search edit etc A brief introduction to each button and its function is given below Figure 8 3 Card management toolbar O Top button press this button to select the first entry in the card holder list Previous button click this button to select the previous entry in the card holder list O Next button click this button to select the next entry in the card holder list Bottom button press this button to select the
13. ii 34 Fig 4 22 Alarm setting 3 tab Alarm setting 3 tab shows the relationship between all the alarm outputs and the alarm inputs that are coming from each reader or door from door module such as door forced open and etc All the alarm inputs are explained as below e Unknown Card Unknown card refers to a card that is not recognized by the system An Unknown Card event will be generated when an unknown card is presented to any reader The controller generates alarm output s according to the settings in the Unknown Card column e Expired Card Any card in the system can be assigned a valid date After the valid date passes the controller will automatically set the card as an expired card An expired card cannot gain access to the system At the same time an Expired Card event will be generated if an expired card is presented to a reader The controller generates alarm output s according to the settings in the Expired Card column e Invalid Card 30 To disable a card the user can designate a card as an invalid card An invalid card cannot gain access to the system At the same time an Invalid Card event will be generated when an invalid card is presented to a reader The controller generates alarm output s according to the settings in the Invalid Card column Invalid Door Each card belongs to an access group For each group the system administrator can assign access privileges to certain door
14. press search button amp to bring up the search criteria dialog box as shown in Figure 8 16 2 Search Enter Search Critena Field Condition Value Gender i exactly tl rnale Condition Del Search i And Or Close Figure 8 16 Search criteria dialog box 2 Select keyword type in Field and comparison mode in Condition input desired value to compare in Value Figure 8 16 shows an example to search all cardholders whose gender is male There are following 5 comparison modes gt lt gt lt is exactly and contains Note that when comparing the string type of value the ASCII characters order is followed 3 Click And or Or button to add more conditions in the Condition text field If there are multiple conditions in the Condition text field the combination of the conditions will be used to search the records A search condition can also be removed by clicking Del button A Press 722 button to start search 79 All database entries satisfying this condition will show up in the cardholder list An example for the search result of condition in Fig 8 16 is shown as in Figure 8 17 The amp button in the toolbar will be changed to v button when the filter result is given in the list E Se First Name Last Name Carl No Gender Address Frank 005606484 Male Mike 102939256 Male a OO0006 Scott 00579263 Male A OOOO08 o Grissom 008433
15. 3 Add the controller s into the system Based on the hardware installation and wiring configure the door reader s and alarm s in the controller s Chapter 4 Build a plan of access rules a Setup the holiday and other date types Chapter 5 b Setup the access groups and the access authority for each group Chapter 6 c Setup the door access settings such as unlock schedule etc Chapter 7 Setup the cardholder database Chapter 8 a Enroll the cards b Edit cardholders profiles c Set card access attributes such as access groups and so on Make sure the hardware wiring is correct Now the system is ready to go Users can check the real time event logs Chapter 11 and remotely control the device like doors from the main interface Chapter 12 Chapter Installation The following chapter describes the installation procedure The main objective of this chapter is to explain e How to install the software Installation process Insert the software CD into the management PC s CDROM drive On the PC double click on My Computer and then on the appropriate drive for the CDROM Now double click Setup exe in the software CD and the following display should appear e InstallShield Wizard Ever cces Flex Software Setup is preparing the InstallShield Wizard which will guide you through the rest of the setup process Please walt Cancel Access Control Solutions Fig 2 1
16. 39 49 System armed at controller Door7 0001 7 8 3 2005 00 39 49 System armed at controller Door8 0001 8 84322005 00 39 50 System armed at controller ease 8 3 2005 00 40 30 System armed at controller Fig 13 4 A sample of a new company logo Check Door Status The option for checking door status is located under the Other menu The steps to check door status are explained as below 1 Click on Other and a menu appears as below Maintenance Help w Real Time Communication Door Status Check ee Fig 13 5 Menu entry of door status checking 2 Click on the Door Status Check and a new window titled Door Status Check appears shown as the figure below This window has four columns Controller The controller number next to the circle Location Door location Door No Door number Door Status Open or Close An icon that shows the door status is placed at the head of each row 125 P Door Status Check Controller Door No Door Stat Front door Back door Accounting office Sales office Marketing office Conference room Door Door Employee entry Guest entry Shipping department RAMA department En Tech support deparement Doork Door T Li hi ii m m m m i m m m m ui Fig 13 6 Door status check dialog 3 To check the status of the all doors click on Query A small computer indicating a seatch of status of all doors appear
17. 4 digit address for the controller that is being added in the address field shown as the blue field in the figure above and select the correct serial port to which the controller is connected as shown in the following figure Sabuz Address COM port Location A ON enee y ee Gente COWS Wachana ME COM3 Search and submit LOM2 COM Online Fig 4 3 Select the COM port for the new added controller 3 Click the Search and submit button to allow the software to search the network for the controller with the given address on the given COM port The search result controller online offline status will be shown in the On Off line field And the controller will be added to the controller list after the searching as shown in the figure below Address Type COM port Location Satus 0001 COM 3 Main Office Online ane coma ore 0003 COMm3 Anno Online Fig 4 4 The result of the new added controller If you wish to add a controller that is not currently online click Submit to add the controller to the list directly without searching the network The status of the controller will be set as offline automatically Click Cancel to cancel the attempt to add a new controller Please note that the new added controller will be assigned the default location description Unknown Users can change it in the controller setting area Please refer to the section Set door location for more
18. 8 In 00926200 7 13 2005 18 03 57 Sherry 0002 8 In 00926200 7 13 2005 18 03 58 Sherry 0002 8 In 00926200 7 13 2005 18 03 59 Sherry 0002 8 In 00926200 7 13 2005 18 04 00 Sherry 0002 8 In 00926200 Fig 11 12 Event log print preview 5 Click on Zoom menu to change the zoom and be able to see more clearly 6 Click on the 12 print button at the top left corner of the screen to start printing 7 To exit without printing press the X at the top right hand corner to exit the print preview window 8 To export the event report in HTML format click on the export E button in the top right hand corner of the window to bring up the export window 111 Save in E My Documents vr es EJ My Pictures My Skype Pictures my Skype Received Files File name Save as type HTML htm html y Cancel Page Range All Pages from to Fig 11 13 Export a html file dialog e Give the file a file name and select the destination where to save the file e Click Save to export the event log in excel format Or click Cancel to exit without saving Export Event Logs The software can also allow users to export the event logs in one tab into an excel format file How to export log event reports in excel format is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted tab 2 Follow the steps introduced in sections Sort event logs and
19. Fail Safe Date format Time synchronization server First person in rule Time zone access mode YYYY MM DD C Enabled On Y Enabled C MM DD YYYY Disabled e Off Auto daylight saving time Start on Month A week i Day of week Off Apr First y Sunday From 10 00 00 AM Forward Half an hour v End on Month Oct y Week First v Day of week Sunday y From 10 00 004M Backward Half an hour X C On Display 2 1234567893123456789412345678951234567896 1234567897 1234567998123456759 i character Note Maximum 100 characters can be displayed Online Controllers Fig 15 1 Add and Configure a Fingerprint Controller Assign Door Access Mode The fingerprint controller EBC890 can provide three different methods to verify card holder s identity fingerprint card and PIN With different combination fingerprint controller provides powerful and flexible door access modes listed as below Table 15 1 Fingerprint Controller Door Access Mode List No Door Access Mode DR Always Unlocked The controller keeps the door always unlocked a Card Only Users must present card and only card to gain access Fingerprint Only Users must verify fingerprint and only fingerprint to gain access 135 A ecto eg O access No fingerprint is required eV Users must present card and verify fingerprint to gain access No PIN is required aE Users must verify fingerprint and input PIN to
20. Figure 7 2 An example door access setting for the front door 65 Now we give an example to illustrate how to set up the door access setting Assuming controller 0000 which is in charge of the access of 8 doors altogether is installed in Company A s access control system Among the 8 doots e The front door can be accessed by card plus PIN during holidays and card only during weekdays e The back door s access during holidays need card plus PIN It requires card for the time other than business hours It is in the status of Unlocked for business hours The business hour is weekday from 8 00am to 5 00pm According to the requests the approve scheme of Front Door is shown in Hg 7 2 and that of Back Door is shown in Fig 7 3 Access Group Setting Date Type Setting Access Group Setting Door Access Setting Time Zones Controller Holiday Type ll Door Location Type Ill Accounting office Sales office Sunday Marketing office Conference room Door Sood Monday Tuesday Wednesday Thursday Friday 012345 78 JY DNURBUNHBBTBWBIAA 2 23 2 PUPP EERE Saturday Figure 7 3 An example door access setting for Door 8 Download Door Access Setting to Controller Having done the door access setting for the doors click the close button in Fig 7 1 The dialogue box of Download Data to Controller is popped up as Fig 7 4 shows 66 Download Data To Control
21. Flex controller can provide area based APB setting by enable APB on certain areas in the Area APB setting tab An APB enabled area indicates a card holder with APB enabled cannot gain entry this area twice without leaving This feature will prevent the card holder from passing back his card to another person to enter the area This function can be used to protect the important atea room controlled by the system An APB enabled area has to have both entry and exit reader to log the ingress and egress actions If this condition cannot be satisfied when APB is enabled at an area an error message window will be popped up To enable disable APB on an atea 1 Double click the APB enabled cell of the area that is going to be changed to toggle the setting between Yes and No 2 If the area to be enabled with APB doesn t have both entry and exit reader the following error message will be popped up Users can disable APB on this area temporarily and go back to change the reader setting After having the reader setting corrected enable APB on this area then EverAccess 3 Click on the Save button to save the changes 37 Set Exterior Area Exterior area indicates the areas that are not in the building Exterior area can help flex controller to build the tn building card holder list under fire alarm and provide the powerful control on all the doors connected to the exterior areas To define an area as exter
22. For example if a cardholder is trying to access office area in Fig 14 1 by presenting his card at reader 2 Note office area is enabled with APB But somehow he doesn t get into the office due to talking to his colleague If he shows his card once again at reader 1 he will be blocked due to APB failure Flex software provides an easy to reset the card APB failure if this situation happens Users can simply disable APB on that specific card and save the setting The APB status of the card will be reset And then users can enable APB on that card again Now the cardholder can enter office and the APB feature on his card is still enabled 131 A screenshot for disabled APB feature in card access attribute dialog is shown in the following figure e Card Access Attributes Employee Ho lo ICE Card No 027 63051 Controller fa 100 Card EN lw Arm EN a APB_EN PIN EN r Administrator F Finger EN Card Expiration First person iv Group Access password Confirm PIN eee Expiration time Expiration date rT 2000 Access Aight Fig 14 4 APB disabled in card access attribute dialog APB Setting Examples Fig 14 1 is the first example of the area based APB which shows to define APB on an area that is embedded in another area Here is an example to enable APB on two separate areas Outside Reader 3 Reader 1 Office 1 Office 1 entrance door Office 1 back door
23. Module 4 Alarm output 1 Door Module 4 Alarm output 2 Alarm output 1 Alarm output 2 Alarm output 3 Alarm output 4 Alarm output 5 Alarm output 6 Alarm output 7 Alarm output 8 Fig 4 23 Configure an alarm 3 For the door module alarm configurations under Alarm setting 3 tab there is one difference A third option is introduced only for the door module alarm outputs Follow the steps bellow a Point and click the mouse over the cell being changed 33 b For the door module outputs an option to select from a menu appeats follow the steps as below Click on the arrow and choose from Y N or R Y indicates there is alarm output relay energized N indicates there is no alarm output relay not energized R refers specifically to alarm output relay on the door module indicating that alarm output will be generated only if the event occurs on the corresponding door c For the alarm module outputs with no menu option follow the steps as below Double click the mouse to switch the setting from Yes to No or vice versa Yes indicates there is an alarm output relay energized No indicates there is no alarm output relay not energized Door setting Reader setting Alarm setting 1 Alarm setting 2 Alarm setting rea APB setting Other setting Alarm Out Unknown Card Expired Card Invalid Card Invalid Door Invalid Time APB Fail Card PIN Main Alarm Out Ho Ho Mo Mo No Mo AU Alarm Out No Door Modu
24. Name B o o o rere i o o o 1 Fig 4 25 The tab of Area APB setting Note more details on area and APB are available in Chapter 14 Area based APB Setting This section only address the basic idea and the operations Enable Disable APB Setting Flex controller provides several levels of APB setting Users can enable disable the APB function on each individual card holder and users can enable disable APB on certain areas Also the whole APB function can be turned off in Area APB setting tab To disable the APB function for the whole controller click the radio button Disable APB function at the left and top corner of the tab Once Disable APB function is selected the APB function on area and cards will not take effect To enable the APB function over the whole controller click the radio button Enable APB function at the left and top corner of the tab Click on the Save button to save the settings 35 Set APB Enforcement Type APB enforcement type defines the access control behavior when an APB fail event happens If system is defined as Hard enforcement the access request that is APB failed will be denied The door will be kept locked If Soft enforcement is set as APB enforcement type the system will still grant the access request that is APB failed but an event of APB fails will be logged in the system To set the hard APB enforcement click the Hard enforcement radi
25. OK to export Note that the computer that is running the EverAccess Flex software has to have a Microsoft Excel installed to export the file 87 Save As Save in 5 Card Holder e E gt My Recent Documents E Desktop My Documents My Computer My Network Save as type Excel File xls v Cancel Places Figure 8 26 Dialog of exporting cardholder report to excel file Edit Department List EverAccess Flex software supports a simple department list and provides a simple interface to edit the department list The detailed procedure is introduced as follows 1 Click department button 22 to bring up the department data edit window as in Figure 8 27 2 Enter the department information and give the remark if needed 3 Press ESC or click the cross button at the right top corner to close the department edit window All the changes will be automatically stored 88 25 Department EJ Sale z Dept Marketing R 1 1 1 1 1 1 1 1 1 1 L C 3 R amp D Dept AAA E 6 Zo CE 0 des 13 pa 15 J6 ees de q3 20 22 23 24 C 26 ee 2 3 4 5 6 Fi a J 0 2 3 d 5 6 fi 2 3 4 5 T 2 2 2 2 2 2 2 2 2 Figure 8 27 Department data edit window 89 Chapter Data Communication with Controller This chapter explains how to download data from the computer to the controller or upload data from the control
26. The wizard has finished installing the software for E secuGen FOUOS4 USB FAD Click Finish to close the wizard Manage Card Holder Fingerprints Card holders should be registered to the system first Refer to section Register Cards for the detailed steps to enroll card holders Then card holder fingerprints can be registered from the card holder registration dialog Card Holder Fingerprint Enrollment Dialog Under the main interface of the control software select management in the main menu and then select Card Holder Fingerprint Enrollment to enter the card holder fingerprint enrollment dialog as shown in below figure 139 Card Holder Fingerprint Enrollment ee E ECO 8 nN ee ee Sales 02764083 Right index finger Right middle finger Sanders RD 02763384 Unregistered Left middle finger Grissom PM 06157934 Left thumb Left ring finger Fingerprint Fingerprint Fingerprint 2 Unregistered Sean Lett little finger gt Left ring finger Left middle finger Enroll Left index finger Left thumb Right thumb Right middle finger Right ring finger Right little finger Unknown NN ho IL SS Fig 15 2 Card Holder Fingerprint Enrollment Dialog The layout of the card holder fingerprint enrollment dialog is marked in the above figure as well Three major areas are explained as below 1 Toolbar for card holder fingerprint enrollment dialog The functi
27. a a E Fig 14 2 An example of reader atea configuration 129 Area based APB Users can specify APB by area in the Flex software Note as explained before this feature is only available after firmware version 1 22 0 and software version 1 3 0 0 Refer to chapter Controller configuration and section Configure area and APB setting to learn how to enable APB on an area An APB enabled area indicates a card holder with APB enabled cannot gain entry this area twice without leaving This feature will prevent the card holder from passing back his card to another person to enter the area This function can be used to protect the important atea room controlled by the system Tip to enable APB on cards It will be easier to use Batch Edit function to enable APB on multiple cards Refer to chapter Card management for details about Batch Edit function An APB enabled area has to have both entry and exit reader to log the ingress and egress actions The software will block the attempt that try to enable APB on an area with only entry or exit readers For example the lunch room in Fig 14 1 cannot be enabled with APB since it has only entry reader A suggested operation sequence is that assign the area name and exterior feature first Then specify the area for each reader based on the actual installation The last step is to enable APB setting on each area Users can also assign APB enforcement type for the a
28. already registered to the system reader a dialog box will pop up to indicate that the card already exists 72 5 Once all cards have been registered press L J to exit the auto registration Register Cards on Controller Cards can also be registered to individual EverAccess Flex controllers Refer to Flex controller manual Note that all cards registered to the controller are not included in the catd database of this software Users must upload those cards data from the controller to the software and have them properly configured Refer to Data communication with controller for how to upload card data Otherwise those cards registered on the controller can only work in default mode Edit Card to Controller Relationship In a big system there can be multiple controllers that control multiple areas In certain scenarios a catd will be assigned to have access rights to only some of the areas Card to conttoller relationship defines the controllers in which a card has access rights If a card is applied to a controller then the cardholder may access the area that the controller controls according to the settings assigned by the system administrator If a card is not applied to a controller then the cardholder does not have access rights to the doors that are controlled by that particular controller To enroll a card in a particular controller select the desired card in the cardholder list The card access attributes of the
29. as 85 DeletesAnCards anta litio 85 Cardholder REDOT ss cise oath tata au dawn eSe aineninise mime areata aonaondeatuintinct eer 86 PANE Cardholder REDO mar a E dias 86 Export Cardholder Reports in HTML format occocccnccnnccnccnccnncnnncnnnnnnnoncnnaconconaronnncaroncnnanenenos 87 Export Cardholder Reports in Excel FOrmat cccccecccsccsecceeceeeceeeeeeeeeeseeeseeeeeeeesseeseeeseeseeees 87 Edit Department LISE en EE E E N ao IEA 88 CHAPTER 9 Data Communication with Controller ui A aa 90 Downloading Data from the Computer to the Controller oocccoccnccccccccnccccncnnnnnncnnanoncnnacinanenos 90 Uploading Data from the Controller to the Computer c occcooccnncnnncnnncnnncnnncnnnnnonaronaronarannrnnnrnnnnnnnnos 93 CHAPTER 10 Database Materna ri id 96 BackUp Database Files ius da ta td 96 Restore Database lies E s n 98 Purge Quit ofadate Datarsiaaad add 100 CHAPTER 11 Event E O e o E EEAS 103 Event LOGS NO rFMatiO Media o odon da cease 103 VIEW EVENDLOOS arta dla addons 106 SOMME VCE OOS nati 108 SC aC VSME LOC Sata liar ido rides 109 PA VOTE OOS a litis lncth an Geta Sound a A aa 110 EXPO EVENU LOGS sisi di ia 112 Event Warming Message asustados 113 Card Holder Eist under Fine Ala Mrs idad 114 CHAPTER 12 Device CONTO nanan a lead 116 Resources EIST ioia E iaa 116 REMO AraiDISA Msn in 117 Remote Set Reset the Ala Mio 119 Remote Open DOOR arsenal alo di ee 119 LOcK URIOCK AlEXteror DOO Suisse 121 CHAPTER 13 Addin
30. cardholder on various controllers and a list of all controllers not containing the card will be displayed An example is shown in Figure 8 6 Card Access Attributes a a Controller list pe a r S ee Manual Add Auto Add E z Controler Ead EN lim EN APE ERI PHOEN Gea le a Expiration date time Domn fe e e mo m h hna o Figure 8 6 Card access attributes setting In this example there are 3 controllers in the system and the card shown in the figure is enrolled in controller 0001 and 0002 The card is not currently enrolled in controller 0003 Consequently the cardholder cannot access the area controlled by controller 0003 There are two methods of editing the card to controller relationship Both are explained below 73 Automatically Enroll Cards to Controllers The first way to apply cards to controllers is to automatically apply them when the cards are enrolled into the system To do that check the Auto Add button in the card attribute toolbar Then register cards All cards registered will be automatically applied to all the controllers in the controller list Note that the cards will be applied to all the controllers in the list when registering cards if Auto Add is checked So if you want to only apply the cards to some of the controllers you can either remove the cards later or you can manually apply the cards to controllers which is described in the next subsection Card Access A
31. click Cancel to cancel without saving Fig 5 3 and 5 4 are the examples of adding a date with one time holiday and date holiday respectively In Fig 5 3 July 8 2005 is assigned as a one time holiday due to the 20 year celebration of the company establishment The date type is assigned as type II since an access rule other than a normal holiday may be applied to that date 49 One time holiday Set date holiday Day of week holiday 200 X Date type Type Il y Remark July 2005 2005 Year tour 344 5 6 7 3 40 Y Te Tae 14 35 16 le ABS Al 2 Ze 3 24 25 26 27 28 29 30 ZD Z Today 773172005 i i Cancel Fig 5 3 Add a holiday with recurrent type of One time holiday Fig 5 4 shows that Xmas is set as a holiday with date holiday type which means December 25 of next year will be a holiday again Users do not have to reset it next year And the date type of Xmas is assigned as Holiday which indicates the specific access control rules for Holiday date type will be applied to Xmas One time holiday Set date holiday Day of week holiday Year MiS Month Dec Y Date type Holiday z Remark a December 2005 gt xmas i 2 Y ea ob sk jo Os At dd 12 TS tae a BY SES 18 19 20 321 22 2d 2d Zo 26 27 28 29 30 3 Z Today 7 31 2005 E i E Cancel Fig 5 4 Add a holiday with recurrent type of Date holiday For the recurrent type o
32. details Delete a Controller To delete a controller click the Del button lin the function bar A message box will pop up to ask the user to confirm the deletion as shown below 18 Fyericcess Are you sure that you want to delete this controller cone Fig 4 5 Delete controller prompt Click OK to continue to delete this controller Otherwise click Cancel to keep the controller Update the Status of Controllers There are two methods of reconnecting to controllers on the network To search for a specific controller click Search NP in the function bar To search the network for all controllers click Search all Ss to refresh the status of all the controllers listed in the controller list After the button is clicked the software will try to connect to controllers in the list and refresh the controller status The connection and the settings of the specified controller will be shown after the search is completed Configure a Controller All the configurations for a controller can be managed in the controller setting area The details of how to configure a controller are introduced below Specify the Location of a Controller Users can change the location description of a controller To name a controller location follow the steps as below 1 Select a controller in the controller list 2 Click the Modify button at the top right corner of the controller setting area Please note tha
33. entry and an exit reader For a detailed description of Anti Passback please refer to the Anti passback APB section in this chapter A Card Anti Passback Fail event will be generated 31 when the APB property of a card is set as enabled and that card is presented twice consecutively on any enter door reader or exit door reader The controller generates alarm output s according to the settings in the APB Fail column Card PIN Error A Card PIN Fail event is generated when a PIN enabled card is presented at a reader and an incorrect PIN is entered three times consecutively The controller generates alarm output s according to the settings in the Card PIN error column Forced Open A Forced Open event is generated when the door sensor indicates to the controller that a door is opened but no legitimate card has been presented and a request to exit has not been pressed The controller generates alarm output s according to the settings in the Forced Open column Held Open A held open event occurs when a door is held open for longer than the allowed time as set by the system administrator The controller generates alarm output s according to the settings in the Held Open column Reader Lost A Reader Lost event will be generated when controller detects that the card reader appears to have been disconnected from the system The controller generates alarm output s according to the settings
34. example of wrong reader area setting Then if a cardholder gets into the office and shows his card at reader 4 to get out from office his access request will be denied because of APB failure since the system will consider the cardholder is still in the Office area and should exit from this APB area first before getting into any other area 133 Chapter 15 Fingerprint Controller and Card Holder Fingerprint Management Flex series controller family has a new member fingerprint single door controller EBC890 This chapter introduces the topics related with the fingerprint controller and fingerprint registration from software listed as below e How to adda fingerprint controller and how to configure it e Method to enroll fingerprints e How to install the driver for the 3rd party desktop fingerprint reader e How to enroll and manage cardholders fingerprint from software e Methods to capture fingerprints Add a Fingerprint Controller Adding a fingerprint controller is nothing different than adding a flex controller Follow the steps listed in section Add a Controller to add a fingerprint controller After the software recognizes the controller the software will show Fingerprint as the controller type shown as Hg 15 1 Configure Fingerprint Controller It is similar to configure a fingerprint controller as to configure a flex controller This section focuses on the different configuration for fingerprint cont
35. in the Reader Lost column Panic Open A panic open event will be generated when a card holder typed in a panic PIN when a PIN is needed Refer to Chapter Door access setting section Door panic unlock for the details of panic open and panic PIN 32 The controller generates alarm output s according to the settings in the Panic Open column Configure an Alarm All the events can be allocated to any alarm relay output on main module door module and alarm module The detailed configuration method is introduced in this section 1 Select the Tab that includes the alarm configuration being changed For example choose Alarm Setting 1 for Fire Alarm The Fire Alarm column setting is used to configure the outputs when a signal from the Fire Alarm input is activated 2 To change the Fire Alarm setting a Point the mouse over the cell being changed b Double click the mouse to switch the setting from Yes to No or vice versa Yes indicates there is an alarm output relay energized No indicates there is no alarm output relay not energized Douhle Click Alarm Out Fire Alarm Sustem PIN Error ArmZone PIN Error Alarm IM O Remote Alarm Main Alarm Out Yes i Yes Yes Yes ez AUX Alarm Dut Door Module 1 Alarm output 1 Door Module 1 Alarm output 2 Door Module 2 Alarm output 1 Door Module 2 Alarm output 2 Door Module 3 Alarm output 1 Door Module 3 Alarm output 2 Door
36. last entry in the cardholder list e Search button press it to filter the cardholder list in order to view specific catdholders based on selected criteria E Batch edit button press 1t to edit the access attributes of every cardholder currently displayed This button can be used to edit the attributes of every catdholder or can be used in conjunction with the Search button to edit the attributes of a selected group of cardholders 3 Edit button press it to enter the edit card list mode Lal Photo button the quick launch button to edit a cardholder s photo am da TA Department button press this button to bring up the department data editing window Delete button press it to delete a card cardholder _ d Delete All button press this button to delete all cardholders A SZ Print button press it to print the cardholder report 54 Export button press it to export cardholder s personal profile data in Excel file format to be used in other systems 70 Close button press this button to close card management dialog box and go back to the main window Basic Steps for Setting up Cardholder Database When setting up a cardholder database in a new system users should follow the steps below 1 Determine which cards should be registered in which controllers applicable only when the system has multiple controllers 2 Register cards manually or automatically 3
37. over the cell to be modified 2 Click the cell A drop down will be popped up which is shown in the below figure All the areas will be listed in the drop down box 3 Scroll the drop down box if needed Click the area that is needed to be assigned to the reader For example Office area is assigned as destination area of the entry reader of Office Entrance Door 4 Click on the Save button to save the change Door setting Reader setting Alarm a q Alarm setting 2 Alarm setting 3 ArearAPB setting Other setting Reader No Door location 5 reader In Out Source Area Destination rea cad Entrance Door Outside Lobby fice Back a os hiet jo ee o o B T g eos m m n ouso Ctl on poe m m n ome ea 7 Fig 4 19 Set the reader source destination area 26 Note If an area is APB enabled there must be at least one entry reader and one exit reader for this area If users change the reader area settings and the new settings do not meet with that requirement an error message will pop up prompting the user s to change either the reader area settings or the area settings to correct this error Configure Alarms The EverAccess Flex controller consists of two basic components one main module and one door module Up to 3 additional door modules and 1 alarm module can be added to expand beyond 2 doots These three types of modules are all equipped with an alarm function The main mo
38. same authority settings there is a short cut provided in the software For example say the user wants to take the authority settings that have been assigned to Monday and apply them to other days of the week The user should a Choose Monday by clicking the button for Monday b Click the Apply to days button as shown in point 6 in Fig 6 1 A new box will appear as shown below Ca Apply to days Apply the access permission settings of Tuesday to all of the Following days M Tuesday Wednesday Thursday el Friday Wa Saturday c Click the box corresponding to the days to which the Monday settings are to be applied d Click Apply to change the access times of the days An Example Setup Now we give an example to illustrate how to set up the access authority for access groups Assume controller 0001 which is in charge of the access of 8 doors altogether is installed in Company A s access control system The cards of all the employees are divided into two groups Group 1 and Group 2 56 The cardholders of Group 1 all of whom are manager level employees can access any door at all times Fig 6 1 shows the setting for access group 1 at entrance door The cardholders of Group 2 who are general employees can be e Entry Exit for front door in the duration from 8 00 to 17 00 during the weekdays e Entry Only No Exit for front door from 7 00 to 8 00 am e N
39. 0 22 7 42 2005 01 50 24 7 12 2005 01 50 30 C 7A272005 01 50 36 7 12 2005 01 50 37 1771272005 01 52 31 7272005 01 52 34 7 12 2005 01 52 36 1771272005 01 52 39 7212 2005 01 52 41 7 12 2005 01 52 42 7 12 2005 01 56 59 7 42 2005 01 57 01 lmcrana le Position 3 B39 3 c 00 00 00 c0 CO PO BO RO MO BO RO RO cof CO OO J oo CO CO OO MI mno mo Fig 1 1 Program Layout Fig 1 2 shows the menu list under menu item Management All major configurations are listed under this menu Click each menu item to bring up the dialog for each specific configuration Ever ccess Flex Series Access Cont System MEE Other Maintenance Authority Management Controller Configuration E Access Group Setting Card Management Download Data To Controller r Upload Data To Computer Fig 1 2 Menu Items Under Management The next section introduces how to start EverAccess Flex software How to Start To start EverAccess Flex software on your computer follow the steps below 1 After the installation is complete go to the Start menu gt All Programs gt EverAccess Flex Series Access Control System Click EverAccess Flex Softwate 2 A system login dialog box will appear after the initialization flash screen to prompt user
40. 02 Male Figure 8 17 Filter results for the example in Fig 8 16 O Press KA again to show all the cardholders Edit Card Access Attributes Cardholder s personal profile introduced in last section does not include access control rights of cardholder that are introduced in the card access attributes This section will explain how to set access control rights for a cardholder on various controllers In the cardholder list click an entry to select the desired cardholder to set its card access attributes that are shown in the Card access attributes area at the lower right part of the card management dialog The card access attributes of the cardholder on various controllers and a list of all controllers not containing the card will be displayed as in Figure 8 18 as explained in section Set Card to Controller Relationship Card Access Attributes 3 gt A i Manual Add Controller list rite ey hd S ee anua Controller Card EN Arm EN APB_EN PIN_EN Group pesto Expiratid Expiration date time 1 ina 60 0609 Figure 8 18 Card access attributes setting Edit Access Attributes of a card To edit access rights for a card follow the blow steps 80 e Auto Add At the uneditable mode of card management dialog select the desired cardholder from the cardholder list Select the desired controller from the list For example in Fig 8 18 controller 0001 is selected Click the edit but
41. 1 manages one zone which has door 1 2 3 and 4 All 4 doors are equipped with 2 readers each reader is assigned a source area and destination area For a cardholder with anti passback enabled when the card is presented to an entry reader to the syteme designates that cardholder as present in the destination area When the cardholder attempts to gain access to another area the system will only allow access on an exit reader or from a the destination area to a source area If the cardholder attempts to access a destination area again without presenting a card to an exit reader the anti passback rule is violated and the access request will be denied PIN_EN whether personal PIN is enabled If PIN_EN is checked PIN is enabled for the cardholder Otherwise not When PIN is enabled cardholder is required to input personal PIN when swiping the card to enter exit the door Cardholder can edit 6 digit personal PIN in the Access password menu 82 Press Edit and enter 6 digit PIN in the PIN field Enter the desired PIN in Confirm PIN field again and press Confirm First Person If First person is checked the first person function for this card holder is enabled Otherwise not When the first person function is enabled and the Door unlock due to schedule and first person function is enabled for the controller Refer to the Chapter on Controller configuration section Set Door Unlock Rule for details the card holder ca
42. 13 Adding Company Logo and Door Status Check This chapter explains how to use EverAccess Flex software to add your own company logo as well as check door s status The EverAccess Flex software allows for any company logo be placed in the software The EverAccess Flex software allows the user to check if any door is open or closed at any given time In this chapter you will learn e How to change company logo e How to check door status Change Company Logo The option for changing system logo is located under the System menu 1 Click on System and a menu appears EverAccess Flex Series eee Management Other Company Logo Exit System 13 FyverAccess Fig 13 1 Menu entry of changing the company logo 2 Click on the Company Logo and a new window titled Company Logo appears The picture has to be in the following formats bmp jpg Gpeg and gif 123 Company Logo yc Documents and Settir Sa everfocus db JEssetup_E1 20 23 New Folder 3 New Folder 2 File Hame List bmp pa peq ait Image mn Default picture Cancel Fig 13 2 Company logo dialog From the Drive menu choose the disk location from which the Logo is located From the path menu click and choose the particular file containing the company logo The name of the pictures should be shown under the List window Click on the name to select the logo Now the name of this logo pict
43. 14 2005 19 13 53 Shery 0001 In 00926200 al 7 14 2005 19 13 56 Shery 0001 In 00926200 Ex Male 7 14 2005 19 13 58 Sherry 0001 In 00926200 Gender sat E 71472005 19 14 07 Sheny 0001 In 00926200 7 14 2005 19 14 12 Shery 0001 In 00926200 7 14 2005 19 1426 Shery 0001 In 00926200 iar 7 14 2005 19 14 42 Shery 0001 In 00926200 Department 7 14 2005 19 14 50 Shery 0001 In 00926200 771472005 19 14 58 Sheny 0001 In 00926200 17 14 2005 19 15 00 Sherry 0001 In 00926200 17 14 2005 19 15 05 Sherry 0001 In 00926200 AA IAN ETa E I A ka hada nan Tee ANNAN Fig 11 8 Access granted event logs 2 There are two ways to find information in an event log e Scroll up or down using the scroll bars on the side and the bottom of the screen until the event is found The arrow on the left is used to select and highlight a particular event In case of the access granted tab the arrow on the left also corresponds to the card holder picture on the right of the screen Selecting and highlighting the event shows the card holder picture name gender department and position e Click the top O button on the toolbar to point and select the first event in the event log Click on the bottom button on the toolbar to point and select the last event in the event log Click forward button on the toolbar to point and select the next event in the event log Click the backwards Q button on the toolb
44. 16 17 18 19 2 212 3 A PURH EERE Saturday Fig 6 3 Download the setting data to controllers Once finished configuring the access authority setting for the access groups click the close button shown as 8 in Fig 6 1 The dialogue box of Download Data to Controller will pop up as shown in Fig 6 4 Download Data To Controller Controller list 0000 Card file Date Type Setting e Access Group Setting Door Access Setting Select database A Controller setting Figure 6 4 The dialogue box for Download Data To Controller Follow the steps below to download the updated control data to the controllers 58 Choose the controllers that need to be updated Click on the controllers whose settings have been modified from the controller list The chosen one is highlighted Adding to the target controller Click the Add button The controller is then shown in the list of target controller Repeat steps 1 and 2 until all the controllers that need to be updated are shown in the target controller list Or the user can easily add all the online controllers to the target list by clicking the Al button Select the databases The boxes of databases needed for the door zone setting update are automatically checked already ze control group setting and day I O setting If any other databases require update please check the corres
45. 3 Access Group 3 4 Access Group 4 5 Acces Group 5 6 Access Group 6 Access Group 7 g Access Group 6 3 10 pram Group 10 11 Access Group 11 12 Access Group 12 13 Access Group 13 E D a 5 LO 14 Acces Group 14 15 Access Group 15 16 Access Group 16 17 Access Group 17 18 Access Group 18 13 Access Group 19 20 Access Group 20 21 4ecess Group 21 2 Access Group 22 SMA Armero Parnoun 24 Fig 4 38 Set Access Group name Alarm Duration Settings The Alarm duration setting tab allows users to set a specific duration time between 1 and 999 seconds to each alarm output To set the alarm duration time 1 Click on the field clear out the number and enter a new number between 1 and 999 in the field 39 2 Click on Modify to accept the settings 3 Click on the Save button at the bottom of the window to save the settings Door setting Reader setting Alarm setting 1 Alarm setting Alarm setting 3 4reaf PB setting Other setting A tti Access group Alarm duration eng E setting setting Alarm type Alarm output tine S ec Arm zone alarm dm Fire Alarm System PIN Error arza PIM Error Alam IND Remote Alarm Unknown Card Expired Card Invalid Card Invalid Door Invalid Time APE Fail Card PIN Error Forced Open Held Open Reader Lost 7 Panic open Fig 4 38 Set Alarm Duration time
46. 65 DOOF Paine UNO Citi lilas 65 A sacred ceca ithaca enchant Sn c e i thn sues ane nacelle eau an nanan ee Neonat 65 Download Door Access Setting to Controller ccocccocccciconcociconinccnoncnnnnnnnnnnnnnnnnnnnnonnonanonnnnans 66 CHAPTER 8 Caranolder ManademeEivcicointi AAA oie vice E E de iierenmieens 68 EnterCara Management Dialog BOX vta talla 68 Cara Management TOO Da raras erecta ect td eo ig ea rag tee gee 70 Basic Steps for Setting up Cardholder Database occoccccccncccoccnconaconconancnconannnronancnroncnnnronanons 71 ALEA AA A eluate niet anal taal ues 71 Register Cards Manually cuss etnies eta ana a eects 71 RegisterCands Automatically ssis ds 72 Register ards On Controle atada ca oi 73 Edit Cara to Controller Relatos AID casa A 73 Automatically Enroll Cards To CoOntrollers ui A A AAA 74 Mantually Apbly Cards to Controllers naiste e a is 74 Remove Cards from GOntrollers unica da 75 Edit Catdholders PLOT GS ti n 76 EditCardholders ROMS ui dro a a a a 77 select Cardholder s Pb arde als 78 ENEE ardNoldetS a oe E A E A E Medea caia 79 Edit Card ACCESS ADUTE S mennir iia sia e 80 EGIE AC CESS Attributes ofa Cardan A A A R rose 80 Card Access Attributes Dialog ui a iaa 81 Edit Access Attributes of a batch Of cardS cccocccccnoccnccconcncnnonenannoncnanonnnnanonnonanonnnnancnrenanencnns 83 BB Fe Feet cogs ire ce een rg re Pt Ee ee ee mee En ee roe 85 NAAA A A A da sicataanat yen idikiled ate tctaeleanedueaen
47. APB setting Other setting Address Location Door open time sec Door held open sec Man trap an Lab Entrance 4 F 3 02 02 Lab Entrance B 5 E o Fig 14 14 Man trap example Note 1 The mantrap rules will be overwritten by the door behavior under fire alarm 2 Do not set door normally open schedules on the doors that need the mantrap feature so as to avoid confusion Configure Readers In the Reader setting tab of the controller setting area users can configure the reader setting of the specified controller Configurable settings include door location keypad system reader and in out A screenshot of reader setting tab is shown in the following figure 23 Door setting Reader setting Alarm setting Alarm setting 2 Alarm setting Area7APB getting Uther setting Reader No Door location ee 5 em reader lOt Source rea Destination rea Building Entrance Door Outside ae Office Entrance Door Entrance Door a TO A oe A oe Fig 4 15 Reader setting tab Note click on the Save button to store any changes made in the reader setting tab Set Related Door To set a door location follow the steps below Click to select a controller from the controller list Click the cell of the location of the reader being changed 1 2 3 Click the arrow in the cell and change the location descriptor A Click Save button to save the change Door setting Reader setting Alarm setting Alarm se
48. Aas Confirm password Jessi Fig 3 5 A sample of a user added successfully Deleting a User To delete a user follow the steps below 1 Select the user to be deleted in the user list 2 Click the Del button in the function button bar A dialog will be shown to prompt users to confirm the deletion as shown in next figure 3 Click Yes to delete the user Click No to cancel without deleting Ever ccess le P j Are you sure that you want to delete the record No Fig 3 6 Confirm message 14 Edit User s Properties In the browsing status the properties in the user property area cannot be edited To edit a user s property follow these steps 1 2 Select the user to be edited in the user list Click the Edit button in the user property area When the dialog enters the editing mode any of the information can be edited Please note that every user must have a login name and password At this time only the user property area respond to users operation until the editing operation is finished Click OK to confirm the editing and finish the editing operation Click Cancel to discard all the changes and return to the browsing mode Autho Ly Management Greg Sanders Login Mame leg a Password A Confirm password Ege Group Query Ok Cancel Login Hame Group e o as hen a CA ery GilGrissom Grissom Super Fig 3 7 Edit a user s property 15
49. Access Poo Door ccessSetting O Access Ds Access Group 1 ee PE Buinding entrance door 0001_01 Type Ill Office entrance door 0001_ 02 Office back door 0001_03 Lunch room door 0001_04 Door5 0001_05 Door6 0001_06 Door 0001_07 Door8 0001_08 Door 0002_01 Door2 0002_02 Door3 0002_03 Door4 0002_04 Holiday Tuesday Wednesday Thursday Friday ill 0 01 23456J78901005M2813 14 15 16 17 18 19 2 212 2 2 3 Fig 6 1 The Access Group Settings tab 1 The access group list the names for available groups between 1 and 64 The door zone list This lists all doors managed by all the controllers in database Each door can be configured individually for each Access Group The information is listed in the format door name controller address_door index number Date Type Buttons 10 date types are available including weekday weekend and holiday etc Click each button to setup the access authority for each date type Time zone for door management Used to setup the access permissions There are 10 bars for 10 date types Only one time zone bar can be changed at a time Click the Date Type button to edit the Time Zone for that particular Date Type To select a period of time point the mouse to the desired start time press and hold the mouse button drag to the desired end time and then release the mouse button 53 The default access permission for each time zone bar is both a
50. ArmeDizarm Controller 0001 peck Armed Disarm Fig 12 5 Arm Disarm control Remote Set Reset the Alarm Users can remotely let a controller generate alarm or clear alarm called set reset alarm in the software To remotely set or reset the alarm on a particular controller 1 Click the to expand the controller list in the resource list to see all available controllers 2 Click the controller address to select the controller At this point under Alarm the controller address shows the corresponding selected controller address For example controller at address 0002 is selected in the picture bellow Alarm Controller 0002 Set Reset Fig 12 6 Set Reset alarm control 3 Click the Set or Reset buttons to activate or reset the alarm on the controller selected Set sets and activates the alarm on the selected controller Reset resets and deactivates the alarm on the selected controller Remote Open Door Users can remotely open a door from the EverAccess software To remotely open a door for a certain length of time on a particular controller 1 Click the to expand the controller list in the resource list to see all available controllers 119 2 Click the controller address to select the controller 3 Click on the particular door to select the door to open For example in the following figure door 1 in controller 1 is selected Resources Controll
51. Chapter Controller Configuration This chapter introduces how to configure a controller In this chapter you will learn e How to add or delete a controller in the software e How to configure a controller Controller Configuration Dialog To configure the controller click Management in the menu then click Controller Configuration the controller configuration dialog box will appear as shown in the fioure below Controller setting area Function button bar Contruller Configuration F Controller attribute setting Controller No 0001 Address COM port Location Location Main Office COM port Coma y Modify clica ain alics Onine Door setting Reader setting Alarm setting 1 8 Readers COM3 Warehouse Online 8 Readers COM3 Eastern coast office Online Address Location Front door Back door Accounting office Sales office Marketing office Conference room Door Door8 Ni Online Contibllers Coneolker ist Fig 4 1 Controller configuration dialog Status bar 16 There are four basic areas in the controller configuration dialog box The function button bar is located at the top left y a ae the basic operation to ae S are adding a controller deans a controller search for all the listed costal and refresh a specified controller respectively The controller list is located at the bottom left It shows the basic inf
52. Completed To exit without restoring files click on the Close box 99 Restore Databases Path CiProgram FilesiEverAccess pee eee ACA Ey Program Files eee E E Ever ccess Flex Softwar Ever ccess E Ever ccess Flex Softwa A Data restore completed e Event File Uncheck ll tc Fig 10 6 7 Now the data from the database files are restored into the software Click OR to close the small window 8 Click Close to close the window Purge Out of date Data The option for deleting old data is located under the Maintenance menu Follow the steps below to purge the out of date data 1 Click on Maintenance and a menu appears 2 Click on the Purge Old Records and a new window titled Clear outdate records appears shown as the following figure Clear outdate records Delete all files older thar 1 Month 3hMonths Delete Now O 6 Months 12 Months Wa Deleting C Arbitrary period Fig 10 7 The dialog of purge out of date records 3 Under Delete all files older then choose one of the five options Options include 100 e 1 Month Delete all records older than one month e 3 Month Delete all records older than three month e 6 Month Delete all records older than six month e 12 Month Delete all records older than twelve month e Arbitrary period Delete all records from a given date Note The date given is i
53. FRU O Saturday Figure 7 1 Door Access Setting Tab 1 The combo box of controller list The box contains all the controllers which are currently online 2 Door list The doors managed by the controller chosen in the controller list will be shown here 3 Date Type buttons Totally 10 type buttons are available including weekdays weekends and holidays ete 4 The Copy and Paste buttons Similar to what is introduced in the Access Group Setting chapter these two buttons provide a simple way to duplicate the door access setting 5 Apply to days button This button provides a simple way to duplicate time zone configurations for different dates and date types 6 Apply to doors button This button provides a simple way to duplicate time zone configurations for different doors 61 7 Verification Levels There are 3 levels magenta for normally open cyan for card or PIN presents a card or PIN to gain access yellow for card presents a card to gain access green for card plus PIN presents a card AND enter a PIN to gain access 8 The timing bar for each date type The default for each bar is the 3 verification level e g card plus PIN 9 Close button Exits the Door Access Setting menu and returns the user to the main interface Configure Verification Level at Doors In this section we will introduce how to configure a door access setting by selecting the doors setting date type
54. For instance Christmas Day which occuts on December 25 is a Date Holiday Independence Day and New Years Day are other examples 3 Day of Week Holiday Day of week holiday is another recurrent holiday type It defines a certain day of a certain week in a certain week of a month Thanksgiving is an example of a Day of Week holiday falling on the 4 Thursday of November With Day of Week Holiday users do not have to change this type of holiday every year Tips The holiday settings should be assigned during system initialization and should be double checked at the beginning of each year Date Type Setting Dialog To open the holiday setting dialog click Management in the main menu and select the Access Group Setting menu item under the main user interface A dialog box will appear as shown as Fig 5 1 Set the date types in the Date type setting tab as shown in Fig 5 2 Ever ccess Flex Series Access Cont System AEREA LILI manage Atten Authority Management Controller Configuration Access Group Setting Card Management Download Data To Controller Upload Data To Computer Fig 5 1 Open Date Type Setting Dialog There are three basic areas in the date type setting dialog box 1 Function button bar where users can add or remove a holiday or close the dialog box 2 Holiday setting area where users can define the properties of a newly added holiday or an existing holiday Properties i
55. MM SS the time the event occurred 104 e Name the name of the card holder e Controller the address of the controller at which the event occurred e Door the door number at which the event occurred e Type of entry exit In Out the type of event that occurred on the door e Illegal Event the reason access was denied for a specific event Some reasons include cancel access request unknown card invalid door invalid time zone Elina e Card No the number of the card used for that event 3 Operation Record Log Dols n A a E AA 711222005 z 17 25 Administrator 0001 A 1 Door unlocked with computer Alarm Record Setting Record Fig 11 5 Operation record tab e Date Month Day Year the date the event occurred e Time HH MM SS the time the event occurred e Operator the operator of the event e Controller the address of the controller at which the event occurred e Door the door number at which the event occurred e Event the type of event that occurred on the door Some of the events include system disarm at controller system armed at computer door unlocked with computer door unlocked with request to exit alarm reset at controller alarm reset at computer etc 4 Alarm Record Log Alarm Record Setting Record Date Time Controller Zone Event a EPET 01 51 12 0002 z Card reader 7 lost Fig 11 6 Alarm record tab 105 e Date Month Day Year the date
56. Normally there is no need to delete a fingerprint for a card holder To delete a fingerprint for a card holder follow the below steps 1 Select the card holder that is to be edited by clicking the cell of the card holder in the card holder list 2 Select the fingerprint that is to be deleted by clicking the fingerprint cell of the card holder or clicking the radio button in the fingerprint operation area 3 Click Delete button to delete the selected fingerprint Verify Fingerprints for Card Holders To verify if the fingerprint in the database is the same as the actual fingerprint of the card holder please follow the below steps 1 Select the card holder that is to be edited by clicking the cell of the card holder in the card holder list 2 Select the fingerprint that is to be deleted by clicking the fingerprint cell of the card holder or clicking the radio button in the fingerprint operation area 3 Click Verify button to start the verification process The below figure will be shown 145 Place finger on the sensor EN ld EverAccess 4 Under the above window place the finger specified in the database on the glass surface of fingerprint reader A failure or success dialog will be shown after the verification Download Fingerprint Data to Controller The registered fingerprint can be uploaded to connected fingerprint controller But the fingerprints of one card holder can be downloaded to
57. Note that the card number must be 8 decimal digits All cards in EverAccess system have a catd number printed on them which can be entered directly Compatible cards from other vendors can be used in EverAccess system but the printed number on cards may not conform to the format of 8 decimal digits In that case use the automatic registration method described in the following section or read the card number using the controller first and then manually register the card Register Cards Automatically This mode is only available when a desktop reader EverAccess desktop reader part number ERS 871 is installed For information on the connection between a system reader and a computer controller refer to desktop reader manual and controller manual The steps to register cards through a desktop reader are explained below 1 As shown in Figure 8 4 select the serial port to which the desktop reader connects for example COM1 in the figure Auto Regist 2 Press m The system will prompt a request to present the card as shown in Figure 8 5 Select Fort COMTI Please present ine card fo be registered now Figure 8 5 Present card dialog box in auto registration mode 3 Now the user can present the card to the desktop reader The card number will be added in the cardholder database 4 Repeat step 3 to register multiple cards The cardholders information for these cards can be edited later If the user presents a card that is
58. Press No to cancel the delete operation Ever ccess a wt Are vou sure to clear card access attribute Yes Mo Figure 8 12 Dialog box to confirm deletion of card from all controllers Edit Cardholders Profiles For each individual card in the system two categories of information are associated to it The first category is the cardholder s personal profile The second category is the card access attributes For the cardholder s profile the system stores the following information for each catdholder e Employee No The employee No is stored as a string which does not have to be digits e First Name Last Name e Card No All cards registered in the system will have their card numbers added into the catdholder s personal profile database at registration System uses the card number to uniquely identify each cardholder e Gender e Address City State Zip code 76 Phone Number Email Position Department Photo Edit Cardholders Profiles Normally the card management dialog shows the basic information of the cardholder profile at the left part of the dialog as shown in Fig 8 13 and the information is in un editable mode ll m First Name Last Name Card No Gender Address A 000001 ea 000003 000004 Frank 00566484 Male Jenny 05472545 Female Mike 10299956 Male KA 000003 Linda 069708886 Female o00005 i as 000008 EN 000007 a oooo0s Joa EN 000009 Greg
59. The option for restoring database files is located under the Maintenance menu To restore the database follow the steps as below 1 Click on Maintenance and a menu appears Backup Databases Purge Old Records gt Restore Databases Fig 10 4 Menu entry of database restore 2 Click on the Restore Files and a new window titled Restore Files appears 98 Restore Databases Path C Program FilesiEverAccess A E Ca J Program Files y Ever ccess Flex Softwar E Ever ccess Flex Softwa Gar Back p l Card Controller T imezone File Event File Check All Fig 10 5 The dialog of database restore 3 From the pull down menu choose the disk location where the restore files are located 4 From the path menu click and choose a specific path location of the restore files 5 There are two ways of selecting the database files If you wish to restore all database files click on Check All to select all database files Also clicking Uncheck All removes the checks from selected database files If you wish to restore particular database files click on the small square box to check and select the database s you wish to restore There are two different databases that can be restored Databases include Card Controller TimeZone File Event File 6 To start the restore process click on Restore When the process is finished a small window appears stating Data Restore
60. Volume f EverAccess User s Manual FLEX Series Access Control Management Software Flex1 3 1 0 EVERFOCUS ELECTRONICS CORPORATION Flex1 3 1 0 Instruction Guide 2006 Everfocus Electronics Corp 1801 Highland Ave Duarte CA 91010 Phone 626 844 8888 Fax 626 844 8838 All rights reserved No part of the contents of this manual may be reproduced or transmitted in any form or by any means without written permission of the Everfocus Electronics Corporation Table of Contents CHAPTER 1 A A pete ede nope E E 1 ADOUE TS SGI Sarine n ete ase clas cs severe ET E EEEE earn dames suai enatem mete uaa anaemia 1 HOW LOCUS 6S Guide dial at 1 ADOUCIR SOW AN Caco ies cesay aO EE iS 2 Programm Layo Ub A A ead 2 HOW To Stalin 3 System ReguiremenlS saree tases cease A is 3 Basic Steps to Setup INE SY italia 4 CHAPTER 2 NAS RAN ALO Nardi adi 5 InStallatiOn Proces S mao 5 UAINS Can tre Progr aisre da 8 CHAPTER 3 PRUE TONEY Il demente 10 US Gr and AUtRO rt GlOU0 tostado liar dds 10 Manage Users a a Atos dll 12 Adding a US E A suite brome mle coientet bitin senetcdadeuelsoeodts 12 Dele RIN US A a A a A a E a 14 Edit Users Properties censo nna tenveaia teins ont Nes nadie sa eet iat 15 CHAPTER 4 CONTrOlLSE CON TIOQUTS ON rt AS A ATA AAA cues 16 Controller Contiogurati n Dialog until tal 16 Add a CONTO lar a O o 17 Delete COMUON CI aa ead lh ld 18 Update Ene Ss CatussOr CONOS ti 19 Contigure a CONO escasas 19 Specity the Locat
61. a assigned will be counted as an exterior door This door will be unlocked or locked for the Lock unlock All Exterior Doors operation For example in Fig 14 1 building entrance door and office back door will be counted as exterior doors since area Outside is defined as exterior area Areas and Readers Each reader is coming with a source area and destination area The source area stands the area that the card holder presents the card The destination area indicates the area where the card holder can go after the access is granted In Fig 14 1 the triangle in the reader indicates the direction of the reader For example reader 2 is the entry reader for the office and reader 4 is the exit reader for the office at the back door So for reader 2 the source area is the lobby and the destination area is the office And for reader 4 the source area is the office and the destination area is outside Flex controller has up to 8 readers Considering each reader has a source area and a destination area a Flex controller can handle with up to 16 areas So the Flex software provides a list with 16 areas A screenshot for the reader configuration of Fig 14 1 is shown as below Door setting Reader setting Alarm setting Alarm setting Alam setting 3 Area74PB tirg Other setting Reader Mo Door location a reader Ita Oli Source rea Destination Area Building entrance door Outside labky Office entrance door entrance door SE
62. a to refresh the fingerprint reader status Detect Fingerprint Reader Click Detect button to detect if the fingerprint reader device is available The result will be shown in the status bar For example Fig 15 shows the status when the device is not found The below figure shows the fingerprint reader is available a ES ee 02764083 Right index finger Right middle finger 02763384 Left middle finger Left thumb Lett ring finger Fingerprint Fingerprint Fingerprint 2 Left little finger Left ring finger Left middle finger Left index finger Left thumb Right thumb Right index finger Right middle finger Right ring finger Verif Right little finger z U nk nown Upload or C_ Found te device r0u03 NAS Fig 15 3 Fingerprint Reader Available Status Register Fingerprints for Card Holders To register fingerprints for a card holder follow the below steps 1 Select the card holder to be edited by clicking the cell in the card holder list for example click Greg Sanders in the above figure 2 Select the fingerprint to be registered by clicking either the cell of the fingerprint of this card holder or clicking the fingerprint 1 radio button For example in the figure the fingerprint 1 of Greg Sanders is selected The fingerprint status will be shown in the fingerprint status list for Greg Sanders data of fingerprint 1 1s not registered yet 3 Click the Enroll button at
63. ar to point and select the previous event in the event log 107 Sort Event Logs All the event logs in five different tabs can be sorted by the order specified by users To sort the event logs follow the steps as below 1 Choose and click on one of the event log tab For example the Access Granted tab 2 Click on the sort Rh button at the toolbar and a new window appears This option allows the user to narrow the event log s and find the event information easier The fields in the sort window ate e Order the field priority the software uses in order to sort the event logs This Order priority field is only used when the data in the field is equal e Field the specific field to sort The types of fields may include date time controller door type of entry exit card number illegal event operator event zone and object e Order by Ascending Descending this field is used to sort the specific field in ascending or descending mode Select sort priority Order i Order by st priority Welle Ascending Descending 2nd priority Time Ascending Descending rd priority Mame Ascending Descending 4th priority Controller Ascending Descending Sark Cloze Fig 11 9 Event sort dialog 3 Click the combo box and choose the fields the software needs to sort 4 Click ascending descending for each field 5 Click Sort to sort the event log accordingly 6 Click Close
64. ation Server EverAccess Flex controller has two ways to synchronize the time First method is that the Flex software can automatically synchronize the system time among all the controllers that are connected to the software If there is no software connected to the controllers one of the controllers on the RS485 bus can be set as the time synchronization server And it can synchronize the time of all other controllers that are connected to the same RS485 network But make sure only enable one controller as the time synchronize server otherwise multiple time synchronize server will cause the unpredictable error on RS485 communication To enable time synchronization server on the selected controller 44 1 Open the other setting tab for the selected controller 2 Click Enabled radio button to enable the time sync server for this controller 3 Click Disabled radio button to disable the time sync server for this controller shown as the following sample figure E Time synchronization server C Enabled Disabled Fig 4 35 Enable disable time synchronization server 4 Click on the Save button to save the changes Set Door Unlock Rule In Hex controller doors can be unlocked with the valid access request also 1t can be controlled by the door access setting Refer to chapter Door Access Setting A door can be assigned as unlocked for a period For example the main entrance door remains unlocked for the o
65. ationship between all the alarm outputs and the alarm inputs from Zone Alarm 1 8 The zone alarm reacts to 8 alarm inputs on the alarm module The alarms are triggered according to the settings for each different Arm zone setting in the ArmZone 1 8 columns Alarm Setting 2 Tab Alarm setting 2 tab shows the relationship between all the alarm outputs and the alarm inputs coming from the main module of EverAccess Flex controller such as fire alarm and etc All the alarm inputs are explained as below e Fire Alarm When a fire alarm input occurs the controller generates a fire alarm output s according to the settings in the Fire Alarm column e System PIN Fail A System PIN Fail event will be generated when a user enters an incorrect PIN three times consecutively when attempting to enter the system setting 28 The controller generates alarm output s according to the settings in the System PIN Error column Door setting Reader setting Alarm setting 1 ing z Alarm arn Area APB setting Other setting Alarm Out Fire Alarm System PIN Error ArmZone PIN Error Alarm IM O Remote Alarm Main Alarm Out Yes Tes Yes Yes Yez AUR Alarm Dut No No o No Na Doo Module Alarm output 1 No No No No Mo Door Module 1 Alam output2 No No o No No Door Module 2 Alarm output 1 Door Module 2Alarm output 2 No No No No Mo E T Door Module 3 Alarm output 2 No No Mo
66. c Man trap Fig 14 12 Set man trap for doors The steps to set the mantrap for door2 are 1 Click and select a controller from the controller list 2 Click Door setting Tab 3 Click on the Man trap cell to be modified 4 Type in the door number of the doors that are the mantrap doors of door2 If there are more than one mantrap door separate them with comma 5 Click the Modify button that appears in the cell to confirm the change Here is an actual example and the explanation there is a clean room before entering the lab which is guarded by two doors lab entrance A and lab entrance B Assume A 1s door 1 and B is door 2 The illustration figure is shown as below 22 Clean room Lab entrance A Lab entrance B Fig 14 13 Map for man trap example The system needs the lab entrance A is locked down before the card holders enter lab entrance B also the lab entrance B needs to be locked down before the card holders leave lab entrance A Only one door can be opened at a time Then for lab entrance A B is its mantrap door means A will only be unlocked when B is closed and locked So 02 needs to be typed in as mantrap for entrance A Meanwhile we need entrance B can only be unlocked when A is closed and locked Thus 01 should be set as mantrap of lab entrance B The setting is shown in the following figure Door setting Reader setting Alarm setting 1 Alarm setting Alam setting 3 4res
67. d Access Denied ee Record Alarm Record System Record Photo m Time Name Controller Type of entiyfext Card No a pate 2006 11 30 i 36 10 00571542 Tp 2006 11 30 14 36 12 Door2 5 00571542 Fig 11 2 Access granted log tab e Date Month Day Year the date the event occurred e Time HH MM SS the time the event occurred e Name the name of the card holder e Controller the address of the controller at which the event occurred 103 e Door the door number at which the event occurred e Type of entry exit In Out the type of event that occurred on the door e Card No the number of the card used for that event e Card Holder Photo a picture of the card holder Under the picture more information is given about the card holder in the picture Card Holder hoto Gender Mae Department R amp D Dept Position OoOo O Fig 11 3 Cardholder photo in access granted log tab o Name the name of the person in the picture shown o Gender Male Female the gender of the person shown in the picture o Department the department of the person shown in picture o Position the position of the person shown in the picture 2 Access Denied Log Access Granted Access Denied OperationRecad AlamRecod Setting Record Time Name __ Controller Door Type of entry exit wae SE 18031 0003 A OT Fig 11 4 Access denied log tab e Date Month Day Year the date the event occurred e Time HH
68. d in the event of a fire alarm Door behavior under fire alarm Door 1 2 3 Ad 5 Bb fF 8 _ CFal Secure plololololojolo Fal Sate Fig 4 28 Set door behavior under fire alarm Remark 41 Enable Disable Arm Zone Inputs EverAccess software allows the user to choose which Arm zone is active arm zone input enabled or inactive arm zone input disabled during a trigger from an alarm input The box next to Arm zone valid allows the user to change the Arm setting during a triggered alarm To change the setting e Point and click to change each box representing a particular Arm zone The numbers inside the box represent each particular Arm zone Button pressed indicates the arm zone input is enabled Button lifted up indicates the arm zone input is disabled Am zone valid 7 2 3 41 5 Bi 718 Fig 4 29 Enable Disable arm zone inputs Set System Time EverAccess software allows the user to set the date format EverAccess software also allows the user to activate or deactivate daylight saving time The box under to Date format allows the user to set the date format e Point and click the small circle to change the date format YYYY MM DD 2005 01 01 or MM DD YYYY 01 01 2005 e YYYY represents year e MM represents month e DD represents day Date format fe Yrr MM DO C MMOD ay Fig 4 30 Set date format Enable Disable Auto Daylight Saving The box under to Auto daylight saving time allows the u
69. d sort the events that need to be printed 3 Adjust the column width from the column header so that the printed pages fit users request 110 Click Here to adjust Type of entry exit ard No Date Time Name Controller MA Door 7A132005 001519 Mike 0003 2 Im 102888 0007 00926200 7132005 18 03 30 00599963 18 03 45 18 03 7 13 2005 03 33 Shery 0003 2 0926200 73 2005 18 03 47 0002 8 In 00926200 713 2005 18 03 37 0003 0926200 Pelav2005 18 03 43 Sherry 0002 a llr 00326200 EZ 741372005 002 8 fm 00826200 a ESE E Fig 11 11 Adjust the event column width 4 Click on the print button at the top to bring up the print preview window The computer running the EverAccess software must be connected to a printer to show the print preview window as below sl Zoom 100 Y Access Granted Date Time Name Controller Door Type of entry exit Card No 7413 2005 00 15 19 Mike 0003 2 In 10299956 7413 2005 18 03 41 Shery 0001 2 In 00926200 7 13 2005 18 03 30 Scott 0003 2 In 00599963 7 13 2005 18 03 45 Sherry 0002 8 In 00926200 7 13 2005 18 03 33 Sherry 0003 2 In 00926200 7 13 2005 18 03 47 Shery 0002 8 In 00926200 7 13 2005 18 03 37 Sherry 0003 2 In 00926200 7 13 2005 18 03 49 Sherry 0002 8 In 00926200 7 13 2005 18 03 52 Sherry 0002 8 In 00926200 7 13 2005 18 03 53 Shery 0002 8 In 00926200 7 13 2005 18 03 55 Sherry 0002 8 In 00926200 7 13 2005 18 03 56 Shery 0002
70. dify button to confirm the change Set Door Held Open Time Door held open is the maximum amount of time in seconds a door can remain open before an event or alarm is triggered To change the Door held open time Door setting Reader setting Alarm setting 1 Alarm setting Alarm setting 3 Area APB setting Other setting No Location Door open time sec Door held open sec Man trap Fig 4 11 Set the door held open time 21 1 Click and select a controller from the controller list 2 Click the Door held open cell to be modified 3 Modify button will appear in the cell shown in figure 4 11 4 Change the door held open time 5 Click the Modify button in the cell to change the door held open time Set Map Trap Doors Generally man trap applications are designed to allow controlled access to a vestibule area of a building Only one of the two doors may be open at any time In EverAccess Flex access control system each door can be assigned with one or more mantrap doors Flex controller will not unlock the door unless all its mantrap doors are closed and locked For example if door 2 can only be unlocked when door 1 1s locked down door 1 needs to be set as mantrap door of door 2 in controller setting shown in the figure below Door setting Reader setting Alarm setting 1 Alarm setting 2 Alarm setting 3 Se setting Other setting Ho Location Door open time sec Door held open se
71. dow as in Figure 8 10 Note that the computer that is running the EverAccess Flex software has to have a printer installed to show the preview va 3 Press Sa button in the print preview window to start printing 86 Export Cardholder Reports in HTML format To export the cardholder in html file 1 Follow the steps 1 and 2 to bring up the print preview window Fig 8 25 Save in O My Documents y A ex Eee My Pictures My Skype Pictures My Skype Received Files Card Management Address City State Zip Code Phone number EMail File name KMR KRR RKKR RE RRR KRER Save as type HTML htm html X Cancel RARA RARA Page Range All MMK RRK RERE CO Pages from fi to KHR KRE REKE RARA RARA ERRE 000008 04380 Male ERRE 000009 03563712 Male HRK RER KRKR Pages 4 411 Fig 8 25 Export cardholders report to a HTML file 3 Give a name to the file and click OK to export the cardholder report as a HTML format file Export Cardholder Reports in Excel Format To export the cardholder report into an excel format file follow the steps as below 1 Filter the cardholders that are going to be included in the report Refer to section Filter cardholders for how to filter cardholders in the list 2 Click the export button B in the toolbar to bring up the dialog of exporting to an excel file as in Figure 8 26 3 Type in the file name and click
72. dule has 2 alarm inputs corresponding to fire alarm and Alarm In 0 It has 2 alarm outputs as well called Main Alarm Output and Auxiliary Alarm Output respectively Each door module has 2 alarm outputs which usually react to alarm events at the corresponding door However it can be set to react to other alarm events as well Alarm outputs on the door module can connect to 5A external alarm devices The alarm module has 8 alarm inputs and 8 alarm outputs 8 alarm inputs can connect to external alarm input devices such as PIR motion sensors glass break sensors etc 8 alarm outputs can connect to 2A external alarm devices The EverAccess Flex controller tracks all events in the access control system whether allowed or disallowed normal or abnormal For example all access granted events and all denied access events ate recorded Some events are critical and must trigger an alarm output like the firm alarm input the zone alarm input etc But some events are not important and should not trigger an alarm output like access denied due to an invalid time These settings all depend on the users requirements The controller collects all events that might trigger the alarm output and provides the full capacity to enable or disable the alarm output based on these events Sometimes a user may wish to allocate a particular event to a particular alarm output or allocate alarm inputs in a certain area to multiple alarm outputs The Flex controlle
73. ecific location Advanced and click Next gt from the above figure and the below figure will be shown Found Mew Hardware Wizard Please choose your search and installation options 2 Search for the best driver in these locations Use the check boxes below to limit or expand the default search which includes local paths and removable media The best driver found will be installed Search removable media floppy CO ROM O Don t search will choose the driver to install Choose this option to select the device driver from a list Windows does not guarantee that the diver you choose will be the best match for your hardware 3 Select Search fro the best driver in these locations and check Search removable media from the above figure Insert the Flex software CD version 1 3 1 14 or later or the Secugen driver CD into your CD ROM then click Next gt in the above figure Windows then will search the driver in the CD and the progress will be shown in the below window 138 Found New Hardware Wizard Please wait while the wizard installs the software y secuGen FOUOS4 USB FAD SGFu03r dll To CAWINDOW S systema2 Cance 4 After windows installed the driver the below window will be shown Click Finish button to close the window and finish the driver installation process Found Mew Hardware Wizard Completing the Found New Hardware Wizard
74. ed under the main interface of the control software and below the company logo F FverAccess lt Controllers 0001 0002 0003 Fig 12 1 Resource list The resources list contains information about all controllers connected to the software and all the doors connecting to the controllers For example in the figure below Controller at address 0001 has eight doors Door 1 is the front door Door 2 is the back door Door 3 is the accounting office Door 4 is the sales office Door 5 is the marketing office Door 6 is the conference room 116 e Door 7 is connected to door 7 e Door 8 is connected to door 8 Resources E Controllers 0001 Front door 0007 1 Back door 0007 2 Accounting ofhce DO Sales office 0007 4 Marketing office OD0 Conference room D007 Door 0001 Door8 0001 8 0002 Employee entry Q002 1 Guest entry Q002 2 Shipping department O AMA department QO00z Tech support deparerr Door6 000 6 Door 0002 7 Door8 0002 8 0003 Main Entrance 0003 1 Doore 0003 2 Door3 0003 3 Door4 0003 4 Door b 0003 5 Door6 0003 6 Door 0003 7 Door8 0003 8 Fig 12 2 A sample of fully expanded resource list Click a controller or a door in the list The controller and the door will be shown in the remote device control interfaces that are explained as following sections Remote Arm Disarm The remote arm disarm option is located at the main interface
75. emale XXX XXX XXXX yi Y 000006 Scott 00599963 Male XXX XXX XXXX R 000007 Sheny 00926200 Female XXX XXX XXXX R 0000083 Gil Grissom 00843802 Male XXX XXX XXXX oooo09 Greg Sanders 03563712 Male XXX XXX XXXX Figure 8 14 Editing mode of cardholder s personal profile Select Cardholder s Photo EverAccess Flex software provides a quick way to select cardholder s photo Follow the steps below to edit a cardholder s photo While in the uneditable mode of the card management dialog select the desired catdholder in the list Click the Photo button e in the function button bar The cardholder photo selection window will appear as in Figure 8 15 Choose the appropriate photo file and press OK It is recommended that a photo be ready before editing the cardholders personal profile The JPG file format is recommended for the photo file E Photo setting Drive File Name E c y CADocuments and Fath List bmp ipg ipeg gif ER 14 JP Documents and Settir Ey everfocus E My Documents Ea My Pictures No picture Exit Figure 8 15 Cardholder photo selection window 78 Filter Cardholders EverAccess Flex software provides a function that allows users to filter the cardholder in the cardholder list for a more concentrating check or a better view To filter the cardholders in the list follow the steps as below 1 At the uneditable mode of the card management dialog
76. er Card file Add Date Type Setting Ally Access Group Setting lt lt Del All Door Access Setting Controller setting Del Fig 9 4 6 Click ORK to close the small window 7 Click the small box with an x on the upper right hand corner to close the Download Data To Controller window Uploading Data from the Controller to the Computer The option for uploading data from the controller to the computer is located under the Management menu To upload data from the controller to the computer follow the steps below 1 Click on Management and a menu will appear EverAccess Flex Series Access Control System System AE reia Other Maintenance Help Authority Management ir Controller Configuration e Access Group Setting 2005 8 17 Card Management Download Data To Controller 03 Upload Data To Computer LO 09 08 Fig 9 5 Menu entry of uploading data Click on the Upload Data To Computer and new window titled Upload Data to Computer appears 93 Upload Data To Computer Controller list Add Card file Alls Select database lt lt Del All Del Controller setting Fig 9 6 The dialog of uploading data from the controller to the computer 3 There are two databases that can be selected for uploading from the controller to the computer Click on the small square box to check the database s
77. ers 3j ccounting office 4 Sales office BiM arketing office E Conference room Door SD oor Fig 12 7 Select a door in the resource list At this point under Doors the controller address shows the corresponding selected controller address For example Door name Front door is selected as in the picture bellow Controller at address 0001 is selected as in the picture bellow Door 1 is selected as in the picture bellow Doors Frontaoor0007 1 Y 3 Sec Fig 12 8 Door remote control 4 Click on the arrow and select from the menu the length of time the door must open The options in the menu are 1 59 120 Doors Front doorogoo1 1 o 2 Sec y Open F Setting Record Fig 12 9 Select a value for door open time 5 Click on the arrow to select whether the time in seconds minutes or hours Doorz Frontdoor 0001 1 3 ch Y 1 Se a Open Fig 12 10 Select a time unit for door open time 6 Click Open _ to remotely open the selected door When the time is up the doors go back to their original status Lock Unlock All Exterior Doors A door is an exterior door if any reader mounted on this door has at least one area marked as an exterior area Flex software provides a quick way to lock unlock all the exterior doors in the system To lock unlock all exterior doors follow the step as below 1 Click on Other menu item on the menu 2 C
78. es a period of time In the EverAccess Flex controller the minimum length of each time zone is five minutes 10 time zones can be assigned to each date type The details of time zones are given in the following subsection Configure an Access Group Four types of access permissions are defined in the system Entry Exit No Entry Exit Only Entry Only No Exit and No Entry No Exit Please refer to subsection Configure an Access Group for details Each access group may be granted individual access authority at different doors For example if No Entry No Exit is chosen for all time zones for all date types at the back door for access group 2 then all cards in access group 2 will always be denied access to the back doot Each EverAccess Flex controller can manage as many as 64 groups Each access group is specific to a controller This flexibility allows the ability to give one cardholder different access privileges at different locations or in different areas In this chapter we will introduce the steps to manage access authorities at each door zone for specified times 52 Control Group Setting Dialog In the main menu of the Flex Series Software choose Management gt Access group setting as shown in Fig 5 1 Then click the Access Group Setting tab as displayed in Fig 6 1 Access Group Setting Date Poo DateTppeSeting O O O O O o Setting Access Group Setting 1 Door ccessSetting Door
79. et keypad and In Out properties of a reader Set System Reader Property The System Reader column setting is used to identify whether or not the reader is a system reader To change the System Reader setting Point the mouse over the cell being changed Double click the mouse to switch the setting from Yes to No or vice versa Yes means the reader is a system reader and No means the reader is not a system reader Click on the Save button to save the change 25 Double click Door setting Reader setting Alarm setting 1 FE setting 2 Alarm setting 3 Area APB setting Other setting Reader Mo Door location a 5 Sader lO ut Source Area Destination rea Building Entrance Door Outside Saa 2 Office Entrance Door Entrance Door eS oe eee 3 CO E 4 5 E E 8 l Fig 4 18 Set the system reader property of a reader Set Reader Source Destination Areas Each reader comes with a source area and destination area The source area stands for the area that the card holder presents the card The destination area indicates the area where the card holder can go after the access is granted For more detailed information about area refer to Section Configure Area and APB Settings and Chapter 14 area based APB This section explains the basic idea and operation The area name and properties can be configured in the Area APB setting tab To change the reader source destination areas 1 Point the mouse
80. f Day of week holiday users need to choose month week and the day of week to pick up a specific date An example is given in Fig 5 5 One time holiday Set date holiday Day of week holiday Month Nov Date type Holiday v Remark Week Last ld Thanksgiving Day Day of week Thursday i Cancel Fig 5 5 Add a holiday with recurrent type of Date holiday In Fig 5 5 Thanksgiving Day is being added into the system as a holiday with recurrent type of Day of week holiday It is defined as the fourth Thursday of November And the date type is assigned as Holiday which defines the specific access tule 50 Edit a Date If a holiday needs to be edited simply select a holiday from the list and click the Edit button in the holiday setting area Users can change the attribute of this holiday Delete a Date To delete a holiday in the list select it first then click the Del button Min the function button bar The holiday will be erased from the database immediately Store Date Type Setting to Controllers After configuring the holiday setting click the Close button to close the dialog box and go back to the main interface If the holiday setting has been changed a dialog that prompts users to download the setting to the controllers will appear as shown in the following figure Download Data To Controller Select database l Card file iV Date type set
81. fferent verification levels for the door access e Unlocked Door remains unlocked e Card or PIN Presenting a card OR entering a PIN number e Card Presenting a card only e Card plus PIN Presenting a card AND entering a PIN number Similar to the access group setting users can assign a door access tule for each door to a time zone Up to 10 time zones can be assigned on a certain date type In other words users can define any door control rules as above on 10 different durations on each date type Note To enter a PIN at a keypad reader type in the PIN number and followed by a FP key For Card Plus PIN setting the cardholder needs to present the card first then type in the PIN and followed by in a short period 30 seconds If failed to do so a Access request cancelled event will be logged in the system 60 Door Access Setting Dialog In the main menu of the controller s software choose Management gt Access group setting as shown in Fig 5 1 Then click the tab of Door Access Setting as shown in Fig 7 1 The tab consists of the components listed below Access Group Setting Date Type Setting Access Group Setting Controller A 0000 Holiday 0000 Type Il Door Location Type Ill Front Door Back door Accounting office Sales office Sunday Marketing office Conference room Door Door 0123 45 67 RFIMUNRBUVHBTBIAARBA Tuesday Wednesday Thursday Friday
82. ffice hour Flex controller and software further provides a feature that can unlock the door for the unlock schedule but only after a card holder has came into the building in the door unlock period In another word the door will remain locked even there is a door unlock schedule till there is a card holder comes in Furthermore the card holder has to have First person function enabled to trigger the door unlock schedule In the controller Other Setting tab this feature can be turned on or off If it is off the feature won t be applied to door control Doors will be unlocked in the door unlock period exactly To turn on the Door unlock due to schedule and first person feature click the radio button On in Door unlock rule button group To turn off the Door unlock due to schedule and first person feature click the radio button On in Door unlock rule button group as shown in the following figure Click on the Save button to save the changes First person in rule C Dn i Off Fig 4 36 Set First Person In Rule 45 Exit Controller Configurations There are two ways to exit from the controller configuration window 4 Click the Close button 9 the top menu or 5 Click the small X box on the top right hand corner 46 Chapter Holiday Setting This chapter addresses how to manage holidays in the EverAccess Flex Software In this chapter you will
83. formation that can be found under Management gt Controller Configuration There are two main categories Controller List and Controller Attributes Setting In controller list information includes Controller number Number of reader COM Port number Location of controller In controller attributes setting information includes Controller address Location COM Port number Door Setting Reader Setting Alarm Setting 1 Alarm Setting 2 Alarm Setting 3 Other Setting Select one or more controller from the Controller List to be moved to the Target Controller List shown as the figure below e Click on Add gt to add selected controllers e Click lt Del to remove selected controllers e Clicking ALL gt gt moves all controllers at once e Clicking lt lt Clear removes controllers from list Download Data To Controller select database Controller list W Card file IW Date Type Setting All gt gt lt Del All W Door Access Setting E i Controller setting Del Download Now Close Without Downloading W Access Group Setting Fig 9 3 Select target controllers 92 5 Click the Download Now box to start downloading To exit without Select database downloading click Close Without Downloading This process may take up to three minutes When the downloading is done a small box stating Data transmission finished appears Download Data To Controll
84. g Company Logo and Door Status Che CK inncccccccncnccccnnncnnncnnnancncnoncnoncnnnnnnnnrnnnrnnnrronannnnoos 123 Change Company Lodo a las li dio 123 ENEE DOOF SAS e ota 125 CHAPTER 14 ATea ana Areda Based A PB tia tio 128 CORGCEDE OF ATA a SA AS A A RIE 128 EXtertor Areas and EXterlor DOOTS rd a aaa 129 ASAS AM SR COC CUS ii E A E A AA 129 Area Dased APRA a a esi ea aan eerste he bela aside 130 Reset Card fronvAP BF MU a bid 131 APB Seting Examples ia cias 132 CHAPTER 15 Fingerprint Controller and Card Holder Fingerprint Management ccoocccccnconnconnncnconnncnnonononcnns 134 Adda FIAgGerbrnt Controle aro odio aida 134 Configure FINGE ONE Controller avui io di a lacados 134 SeCLU DISPlay Characters a e OS 134 Assign DOOF ACCESS MOE daa 135 Set Door Access Mode Schedule for Fingerprint COntroller cc ceecceeeseeeeeeeseesseeeaeeeaeeenaes 137 Methods to Enroll Fingerprints into System snc est ene eh ees ets 1357 Enroll Fingerprint from Fingerprint Controller occoocccccccccncccncnncncnnnncncnnnnncnnnonanonnonanonanonos 137 Enrol Fingerprints fron SOTMW aie ranita nit iia ind 137 Install Driver for 3rd Party Desktop Fingerprint Reader cocccoccncccnconcncncononcnconancanoncnnanoncnnanencnos 137 Manage Card Holder FINGEN DFINUS arcaicas acrilico suntataadnlacantnl adenertdnedei picada 139 Card Holder Fingerprint Enrollment Dialog occcoccoccccnccccconincncnnonanonnonanonnoncnnanonconaninanes 139 Detect Fingerp
85. gain access No card is required Card PIN Fingerprint Users must present a card verify the fingerprint and input PIN to gain access This access mode provides the highest security level Card or PIN or Fingerprint Users must provide either one of the three verifications card PIN or fingerprint to gain access Card or Fingerprint Users must provide either card or fingerprint to eee eon ete A ee eee ee plus PIN or a fingerprint to gain access PIN or Fingerprint Card Users must present a card and 294 verification The 294 verification can be either PIN or fingerprint Card or PIN Fingerprint Users must verify the fingerprint besides the 294 verification either card or PIN is needed Card or Fingerprint PIN Users must input a PIN and the 2 verification The 294 verification can be either card or fingerprint Similar to flex controller users can define the different door access mode in the different time zone of a day referring to section Configure Verification Level at Doors in chapter 4 The next section will introduce how to define the door access mode schedule Meanwhile fingerprint controller provides a unified door access mode for all the time zones for all date types In summary users can either assign the fingerprint controller working under a unified door access mode or based on the door access schedule defined from software To select from one of the two options follow the below step
86. hat the installation 1s complete InstallShield Wizard Setup Status Ever ccez Flex Software Setup ls performing the requested operations Installing Installing Program Files CANE ver cces Flex Software system rec 58 InstallShield Cancel Fig 2 4 InstallShield Wizard InstallShield Wizard Complete Setup has finished installing Everaccess Fles Software on your computer Cancel Fig 2 5 Click Finish to complete the installation Uninstall the program To uninstall the program go to Control panel in Windows Select Add or Remove Programs then choose EverAccess Flex Software Click Remove and the following dialog box will appear InstallShield Wizard Welcome Modify repair or remove the program Welcome to the Ever cces Flex Software Setup Maintenance program This program lets you modify the current installation Click one of the options below Select new program components to add or select currently installed components to remove Reinstall all program components installed by the previous setup Remove all installed components InstallShield Cancel Fig 2 6 Select Remove and click Next The software will prompt the user to confirm the deletion as shown in the figure below Confirm File Deletion Do you want bo completely remove the selected application and all of its components Fig 2 7 Click Yes to co
87. he default card properties Card_EN is enabled Group is set to 01 and all other properties are disabled It has the access right to all zones of the controller Edit Access Attributes of a batch of cards In some situation a cardholder may have exact same access attributes in multiple controllers or multiple cardholders have the exact same access rights in one more multiple controllers EverAccess Flex software provides an efficient way to edit the access attributes for a batch of cards The procedure is as follows 83 1 Filter the cardholder in the list Only keep the cardholders whose access attributes will be edited altogether 2 Click the Y button to bring up the controller selection dialog box as in Figure 8 20 Select controllers E 0002 Warehouse 70003 Eastern coast office e Card Access Attributes Card EN lw Arm EM APB_EN PIN_EN i Administrator Finger_EN Card Expiration E First person Group Confirm PIM 755 Edit Access password E Expiration time Expiration date 1 2000 Time Obi 12 00 00 4 Access Right hilalaf sTof7 e Ok Cancel Figure 8 21 Card access attributes dialog box with batch edit 3 Select the controller that has same access properties for selected cardholders Press Next to bring up card access attributes dialog box as in Figure 8 21 Note that there is no cardholder and controller information at the top of the dialog 4 Edit card access attributes acc
88. he following 4 types of access permissions ate illustrated by arrow 6 in Fig 6 1 Each type of permission is identified by one of four different colors e Entry Exit indicating the cardholder can either enter or exit the specified doors 54 No Entry Exit Only indicating the cardholder can only exit the specified doots Entry Only No Exit indicating the cardholder can only enter the specified doots No Entry No Exit indicating the cardholder can neither enter nor exit the specified doots As explained before a t me zone defines a period of time with certain access permissions The 24 hours in each date type can have up to 10 time zones with different access permissions The minimum duration of each time zone is 5 minutes To define a time zone when the specified time zone bar is enabled move the mouse to time of the desired start time press and hold the left mouse button drag the mouse to the desired end time and then release the mouse button The detailed steps to set access authority are introduced below 1 Select a date type Select a date type by clicking the buttons of the date types shown as in point 4 in Fig 6 1 before setting up its access authority in the time zone for example Monday Set time zones and access authorities for the date type a Selecting the access authority by clicking the button shown as point 7 in Fig 6 1 for example No Entry No Exit b Mo
89. he prompt of the ending time is shown and a time zone with the specified verification level is finished In another word we have assigned the specified door unlocked on Monday from 8 00am to 5 00pm e Repeat a b c and d to setup all the time zones and verification levels for this date type 3 Repeat 1 and 2 to set more door access rules for all the date types Tip If two date types are about to have the same door access setting the system p 2 y rovides a shortcut setting scheme by using the copy and paste buttons P 8 y 8 Py Pp Take date type II and type HI as an example whose door access setting are of the same Now we have type H done and type III intact Here are the steps to use Copy and Paste buttons a Choosing Type 11 date type by clicking the button of Type II b Click the button Copy shown as 4 in Fig 7 1 c Choose the date type by clicking the button of Type UP d Click Paste Then the access authority of Type III will be set as the same as the one of Type IP By repeating the instructions from select a controller and select a door the door access setting for all the doors controlled by all other controllers can be accomplished in the same way Apply to days Shortcut If one or more days are to have the same authority settings there is a short cut provided in the software For example say the user wants to take the access aut
90. hority settings that have been assioned to Monday and apply them to other days of the week The user should a Choose Monday by clicking the button for Monday b Click the Apply to days shown in point 4 in Fig 7 1 A new box will appear c Click the box corresponding to the days to which the Monday settings are to be applied d Click on Apply to change the access times of the days 63 al Apply to days Apply the access permission settings of Tuesday to all of the following days Tuesday Wednesday Apply to doors Shortcut If one or more doors are to have the same authority settings as another door there is a short cut provided in the software For example say the user wants to apply the access authority settings for Front door to some or all other doors The following shortcut will accomplish this a Choose Front door by clicking on Front door b Click the Apply to doors shown in point 4 in Fig 7 1 A new box will appeat Et Apply to doors Apply the access permission settings of Front Door to all of the following doors e Front Door W Back door Accounting office mi Sales office Marketing office W Conference room c Click the boxes corresponding to the doors to which the Front door settings should be applied d Click on Apply to change the access times of the doors 64 Door Unlock Rules Based on the above descrip
91. in user interface of EverAccess Flex Series Software The event logs system resources and the device remote control are shown in the main interface System Remote device resources Event logs control EverAccess Flet Series Access Control System System Manageme Other Maintenance Help m System Date and Time Arm Disarm Controller 0001 Back door 0001 2 Card Holder Accounting office 000 TA 7 14 2005 E 15 05 2 00926200 Photo Sales office o001 4 __ 7 14 2005 19 15 12 Mi 10299956 Marketing office 0001 dd y e DEn u eer 7712 2005 01 32 36 06042268 Door8 0001 8 7 12 2005 01 32 38 10299956 771272005 01 32 38 10299956 00566484 00566484 03478543 03478543 06970886 06970886 00599963 00599963 00926200 00926200 10299956 00566484 Linda 03478543 06970886 00599963 00926200 00599963 Gender Female 00926200 00599963 10299956 00566484 Department 03478543 05970886 06970886 00926200 Traacaancs 0002 7 12 2005 01 32 39 Employee entry 0002 F 1742 2005 01 32 39 Guest entry 0002 2 fl 7712 2005 01 32 42 Shipping department UT 77 12 2005 01 32 42 RMA department OO04 7 12 2005 01 32 43 Tech support deparengl 17 12 2005 01 32 43 Door6 0002 6 7 12 2005 01 50 13 Door 0002 7 7 12 2005 01 50 13 Door8 0002 8 7 12 2005 01 50 15 0003 742 2005 01 50 15 7 12 2005 01 50 17 7 12 2005 01 50 20 C 7A272005 01 5
92. ing TIME raona a a E 43 Set Arm Deloy TING orren ceil auld od 43 Set Alarm 110 INDUL TYD A ate Coen 44 Set Time Synchronization Server scenene a a Windies Meccan Vans E 44 SEU Door UNIOCK RUIG adn iia E ES podias 45 EXI Controller Configurations acuaticos 46 CHAPTER 5 BIOMOGY 3 CECI eris Gare e Urcamitred aires tgemedmecae ee E 47 Date LY DCS usa dd 47 Recurrente TY Pes E A AA 47 Date Type Seting DAI A a a e e e o ed 48 Adda Date ated suerte hare head cies E E ta ce E E nnd E A 49 A eee en eer cn ene en A re te eee er 51 Delete Dat tl li 51 Store Date Type Setting to CONtroliSES curia a 51 CHAPTER 6 ACCESS GlOUD SCING rra liado dades 52 Introduction to Access GrOU DSi is atleti 52 CONREFOI GLOUD Setting Diallo ica aaa 53 Configure amAcc ss Ord U Presunta 54 SelBet am ACCESS orou aia E A AS 54 SCLACCESS TO DOOM Sarria dor iii ias 54 Set Access AUTO MY artis adeaceriaearest 54 ADPIYTO days S NO REUS ll oo it 56 ANEXaMple Se UD aio tad aio ciel 56 Download the setting data to controllers cooccoccconcocncoccccnnoncncnnononnnnnncnnnnononnnnnnnnanonnnnanenannans 58 CHAPTER 7 DOA L ES ec starts died dela till demos 60 INLFOGUETION to DOOrACEESS SCEUINGS aa ao ad 60 DOORACCESS SEEING Dial idilio 61 Configure Verification Levelat DOOM iia dada 62 Selecta Controle aa 62 Selecta DOOM dt dios 62 Set DOORACCESS meseta 62 APODI to days ono cU batata 63 AD ply to doors SnottcU tandil clas 64 POO FOG KN seep te aie adios
93. ingerprint image Select alternate finger to enroll by clicking once on the corresponding fingertip 42nd Scan To finish fingerprint registration click NEXT Us EverAccess Us EverAccess Fig 15 5 If the fingerprints inputted are not matched the below figure will be shown Click Back to go back to step 4 or click Cancel to cancel the process 143 Fingerprint Registration Matching failed XK Please try again You may need to adjust brightness Click BACK to re register al 2nd Scan fJ EverAccess 7 Under the right window of Fig 15 5 press Next button to continue The below figure will be shown Fingerprint Registration Fingerprint Registration Successfully Completed SM Wi ly To complete fingerprint registration click FINISH fJ EverAccess Click Finish to finish the fingerprint enrollment process The enrolled fingerprint will be shown in the card holder list for example the software shows Greg s first fingerprint is from his left index finger shown as the below figure 144 Department Fingerprint 1 Fingerprint 2 E 00000001 Right index finger Right middle finger D 02763384 Left index finger Left middle finger 06157934 Left thumb Left ring finger tight index finge tight middle finge tight ring finge Verify iigh e finger Unknown Upload Found the device FDU03 Delete Fingerprints for Card Holders
94. ion ota Controller cas daa 19 Change the Serial Port for a CONTO la 20 COMEGURE DOOS sos G ss 20 Edit Door Location Informatio deses a E EAI 20 SECDOOr Open iMac a a aaa 21 Ser Door Held OOS TIM a A ag Ae 21 Set Map Trap DOO uaa Sie ds 22 COMMOUFE REUS asada A ed ira todo 23 SEU RCIOLSd DOOR cad 24 Set Keypad and In Out Properties seritsin a e aE 24 Set System Reader PIODEILY stucco Sag eee os ae ois eee 25 Set Reader Source Destination Areas cccecsssecessseecsseeseeeessseessseeceeeesseeesseeeseeeesseeessaes 26 Contiqure Alar S diana idad edtdber id desea a r RaT 27 Alai SEMO Labtec 28 Alarm Setting 2 Tas a RS 28 Alarm Seting S Tania ado das 30 CoOntiqurs aI AGHA eeaaa tole hel Ga iventueteteateean ceatats 33 Configure Area and Anti passback APB Setting occocccocncocononcncnnoncnnoncnnoronnnnnconancnnonnenanons 34 Enable DiSableAP B SGtting nana anto 35 SetAPB Enforcement Dear n 36 Arca CONCEDA e cool cdi 36 Chahde Afea Nami das 36 Enable Disable APB On an Aladino liada 37 SecEXTenor ATi 38 Arm Zone SENOS a o 38 ACCESS GrOUDP SSEUING dio 39 Alarmi Duration Settings nd NAAA A a 39 Miscellaneous Contiglita ON Sia na 40 Configure Fire Alarm CONTRO lecitina let 41 Enable Disable Arm Zone INpUtS unica ed uaneleanaianes niunia tannanna 42 SECS yS tern TINE eas aa EEEE E E cio 42 Enable Disable Auto Daylight Saving ccooccoccncococoncnnoncnconancnnonanoncnnononanonncnnnnnnnonnnnnnnnnnnns 42 SCUAUTO DayilGnt sav
95. ior 1 Double click the Exterior Area cell of the area that is going to be changed to toggle the setting between Yes and No 2 Click on the Save button to save the changes Arm Zone Settings The Arm zone setting tab allows users to assign a specific name to each ArmZone To assign a name to an Arm Zone 1 Click on the field clear out the name and enter the zone name in the field 2 Click on Modify to accept the settings 3 Click on the Save button at the bottom of the window to save the settings Door setting Reader setting Alem setting Alam seting Alam setting Ara PB setting Other setting Aim zone Aoocess grup Alarm duration Setting selting selling Fig 4 37 Set ArmZone name 38 Access Group Settings The Access group setting tab allows users to assign a name to the different Access Group levels These levels are further detailed in the Access Groups Settings Ch 6 To assion a name to an Access group 1 Click on the field clear the name and type the group name in the field 2 Click on Modify to accept the new name 3 Click on the Save button at the bottom of the window to save the settings Door setting Reader setting Alem setting 1 Alannsethng2 Alamsetting 3 4rear PB setting Other setting Access group Alan duration Sam zone setting selling E Access all Name af Access Authority Level 2 Access Group 2
96. l Add Auto Add Controller list Gia Xe ld S ee anua uta Controller Card EN Ann EN APB_EN PIN_EN Cee Group e Pen Expiration date time 0007 70003 Figure 8 9 Check controllers to apply the cards to Card Access Attributes po pe oo a Mi 00 0 Figure 8 10 Card applied to selected controllers 4 Or press KA to apply the selected card to all controllers instead of selecting desired controllers in the controller list The result of pressing All is shown in Fig 8 7 Remove Cards from Controllers To remove a card from controllers follow the steps described below 1 Select the cardholder in the cardholder list whose card s attributes are going to be set 2 Select a controller in the card access attribute list by clicking the table 3 Press the button to delete the card from the selected controller A confirmation dialog box will pop up as in Figure 8 11 Press Yes to perform the deletion The removed controller will appear in the controller list Press No to cancel the operation 75 FyerAccess Y J Are you sure to delete card 00566484 From controller 0001 Yes Mo Figure 8 11 Dialog box to confirm deletion of card from selected controller 4 Or press kA button to remove the card from all controllers A confirmation dialog box will pop up as in Figure 8 12 Press Yes to delete the card from all controllers The deleted controllers will appear in the controller list
97. l zone in a facility such as outside area lobby control room office and so on Users can name an area in the Flex software to fit the actual installation Refer to chapter Controller configuration section Configure area and APB settings to learn how to change area names Each area has three properties name as explained APB and exterior attribute APB attributes indicates if the area is enabled with Anti Passback APB is discussed in the following section Exterior attributes defines if the area is an exterior area An example of area definition is shown in figure 14 1 Outside Reader 4 Office Reader 1 Building entrance door Fig 14 1 Example of Areas Definition 128 Assume we have a building where we have lobby office and lunch room In Fig 14 1 office lobby and lunch room can be defined as an area They are physical zones Apparently they are not exterior area and their APB attribute depends on users request An additional area can be defined for outside It should be exterior area but APB should NOT be enabled on Outside area since it is not necessary to protect outside from anti passback Exterior Areas and Exterior Doors Exterior area attribute is easy to understand And the area Outside in Fig 14 1 gives an example of exterior area Flex software can automatically judge the exterior doors based on the area setting Any door that is installed a reader with exterior are
98. le 1 Alarm output N Door Module 1 Alarm output 2 N Door Module Alarm output 1 O N N o M R Doc Med Aamos N w O Nw NW OON E 4 i a Z Z Z Z Z Z Z N Door Module 3 Alarm output 2 N N Door Module 4Alamoutputt N N N N N N Door Module 4Alamoutpt2 N N N N N N a i a T La E cu o 5 l e i ii Z Z Z Z Fig 4 24 Configure an alarm Configure Area and Anti passback APB Setting In the Area APB setting tab of the controller setting dialog users can configure the area and anti passback APB setting of the specified controller Users can enable disable the APB over the whole controller set the APB enforcement type and set the area list A screenshot of Area APB setting tab is shown in the following figure 34 Area APB settini Other setting Door setting Reader setting Alarm setting Alarm setting z Alarm setting 3 APB Enforcement Hard enforcement Disable APB function fe Soft enforcement AFB enabled Exterior Area Outside Ho Lobby Office Lunch room o ca oa oy ee oo Pa i o D o o Oo Control room Arab Area Area a Area d Area 10 Area 11 Area 12 Area 13 Area 14 Area 15 Area 16 o o o ao oo D a a a L L Pm a a Lil o o pa A a o a ah cn o o an E pp o Area
99. learn e The definition of a date type e The definition of three types of holidays e How to assign a holiday or remove a holiday from the list Date Types EverAccess Flex controller assigns all the dates with a date type For each date type an individual access rule can be applied refer to chapter 6 for access control group settings The EverAccess Flex controller supports 10 date types They are Sunday through Saturday holiday date type II and date type HI where Sunday through Saturday are automatically set based on the calendar Users can customize the settings for holiday date type II and date type III and assign the date for these three date types based on their requirements In this manual holiday date type II and date type HI are all considered holidays Holiday setting indicates the setting on these three date types The EverAccess Flex Controller can support up to 255 holidays Recurrent Types EverAccess Flex software allows the flexibility to set holidays according to three different criteria There are three recurrent types defined in the software that is explained below 1 One Time Holiday A One Time Holiday is a holiday that will occur once and will not recur in subsequent years An example is a floating holiday that is assigned as a one time vacation day 2 Date Holiday 47 A Date Holiday is a recurrent holiday that occurs on the same date every year The user assigns a month and a day of the month
100. ler Select database 0001 Card file 0002 Add gt 0003 Date Type Setting All gt gt Access Group Setting lt lt Del All I Door Access Setting 5 T Controller setting lt Del i Close without Downloading Fig 7 4 Download Door Access Settings to Controller Follow the steps below to download the data to the controllers 1 Choose the controllers needing update Click the controllers whose settings have been modified from the controller list The chosen one is highlighted Adding to the target controller Click the Add button The controller is then shown in the list of target controller Keep doing 1 and 2 till all the controllers need updating are in the list of target controller Or the user can easily add all the online controllers to the target list by clicking the button of Al Select the databases The boxes of databases needed for the door access setting update are automatically checked already ze control group setting and day I O setting If any other databases require update please check the corresponding boxes For details please refer to the chapter of Data Communication with Controllers Download data to controller By clicking the button of Download Now Seibel a progress bar of data transmission appears on the screen After the complement of the data transmission a popup dialogue box indicating the finish of the transmission i
101. ler to the computer This is all done using the EverAccess Flex Software In this chapter you will learn e How to download data from the computer to the controller e How to upload data from the controller to the computer p p Downloading Data from the Computer to the Controller The option for downloading data from the computer and onto the controller is located under the Management menu To download data from the computer to the controller follow the steps as below 1 Click on Management and a menu will appear shown as the following figure Ever ccess Flex Series Access Control System System mienens Other Maintenance Help e and Time Authority Management Controller Configuration Access Group Setting Card Management 2005 817 Download Data To Controller Upload Data To Computer Fig 9 1 Menu entry for downloading data from the computer to the controller 2 Click on Download Data To Controller and a window titled Download Data To Controller appears shown as the figure below 90 Download Data To Controller Select database Card file Add Alle gt Access Group Setting lt lt Del All Door Access Setting 3 Controller setting Del Download Now Close Without Downloading Fig 9 2 The dialog of data downloading 3 There are five databases that can be selected for downloading from the computer to the controller Click on the small square b
102. lick on Lock unlock all the exterior doors menu item A dialog will pop up similar to the one shown below 3 Check the controller that the exterior doors to be locked unlocked belong to 4 Click on Lock All Exterior Doors to lock all the exterior doors Click on Unlock All Exterior Doors to unlock all the exterior doors 121 F Lock Unlock All the Exterior Doors E Controller list AE Check All Uncheck All Unlock All Exterior Doors Lock All Exterior Doors Back to normal Fig 12 11 Lock Unlock all the exterior doors dialog 5 Click on Check All to check all the controllers Click on Uncheck All to uncheck all the controllers 6 After all the exterior doors are locked or unlocked with above method the doors will remain lock unlock for the period of 65535 seconds around 18 hours During this period if the system administrators want the system end the unlock lock operation they can click Back to normal button in the dialog The controller will back to the original door access setting During the exterior doors are locked cardholders can still get the access by the valid access request The action of Lock Unlock all exterior doors will override the door access setting For example an exterior door is scheduled as unlock for now but the administrator issued the lock all exterior doors command as above the system will lock all the exterior doors 122 Chapter
103. llowed which indicates the selected access group can both enter and exit from the checked doors in the door list 5 Copy and Paste Buttons These buttons provide a simple way to duplicate time zone configurations for different date types Close Button This button closes the Access Group Settings screen and returns the user to the main menu Apply to days button This button provides a simple way to duplicate time zone configurations for different dates and date types 6 Access Permissions Buttons There are 4 different permissions for doors a Green for Entry Exit b Yellow for No Entry Exit Only Blue for Entry Only No Exit d Red for and No Entry No Exit Configure an Access Group In this section we will introduce how to set up an access group by selecting the doors setting the date type and time zones and setting the access permission Finally a detailed example is given to illustrate how to set up access authority Select an Access group Choose the group to be configured from the access group list shown in Fig 6 1 The dropdown box contains the group names from group 1 to group 64 Set Access to Doors Choose the door to be configured from the doot list Set Access Authority In this part we will discuss in details how to set the access authority for each group Before introducing the detailed configuration steps the access permission and time zone are first explained T
104. motely control the devices How to Use This Guide The guide basically follows the procedure to setup the whole access control system From adding a controller to the system to viewing the event logs all details are described in this guide chapter by chapter Reading the manual before installing the system is recommended For first time users of the EverAccess software this introduction chapter is a must read It provides an overall picture of the software including items such as the system PC requirements for the software how to start the software and the basic steps to setup the system in the software After reading this chapter users will be familiar with general concepts of the software and will have an idea of where to find more detailed information that they might need in the future Mote experienced users can go directly to the relevant chapters to acquire the information that they need for system configurations About the software EverAccess Flex Series Software is designed to work with the EverAccess Flex series access control hardware The software provides a simple yet powerful interface to allow system administrators and other users to manage the EverAccess system with ease and flexibility The fundamental goal of EverAccess Flex software is to provide ease of use so it is designed in a very straightforward simple to understand manner The program layout is described below Program Layout Fig 1 1 shows the ma
105. n the controller doesn t affect fingerprint recognition Way to Clean Fingerprint Module Surface Wipe the controller with dry or wet clothe or soft paper towel Apply glass cleaner with PH6 8 can remove some dirt if necessary e Please avoid using cleaner with PH lt 4 5 It might damage the controller and plastic part e Do NOT pour cleaner or any other liquid on the controller surface or machine It causes power shortage 147 Notes EverFocus Electronics Corp Headquarter Office 12F No 79 Sec 1 Shin Tai Wu Road Hsi Chi Taipei Taiwan Tel 886 2 26982334 Fax 886 2 26982380 European Office Albert Einstein Strasse 1 D 46446 Emmerich Germany Tel 49 2822 9394 0 Fax 49 2822 939495 USA California Office 1801 Highland Ave Duarte CA 91010 U S A Tel 1 626 844 8888 Fax 1 626 844 8838 Beijing office Room 609 Technology Trade Building Shangdi Information Industry Base Haidian District Beijing China Tel 86 10 62973336 Fax 86 10 62971423 Japan Office 1809 WBG Marive East 18F 2 6 Nakase Mihama ku Chiba city 261 7118 Japan Tel 81 43 212 8188 Fax 81 43 297 0081 USA New York Office 415 Oser Ave Unit S Hauppauge NY 11788 Sales 1 631 436 5070 Fax 1 631 436 5027 f EverAccess
106. n the format of Year Month Day YYYY MM DD 4 Click Delete Now box to delete all records from that day 5 A small box appears asking Are you sure to delete the records e Click Yes to delete records When the delete process is complete a small window appears stating Updating Records Completed e Click No to exit with no delete action taken Clear outdate records Delete all tiles older ae To Date EverAccess Fig 10 8 Prompt when purging out of date record 6 After the out of date records are deleted a confirmation message will be popped up shown as the figure below Click OK to exit out of the window 101 Clear outdate records Delete all files older CT Mont Ever ccess Fig 10 9 Message of out of date records deleted 102 Chapter 11 Event Log This chapter covers all Event Log issues In this chapter you will learn e About each different type of log e How to view event logs e How to sort event logs e How to search event logs e How to print event logs e How to export events logs to a file Event Logs Information Under the main interface of control software there are five different tabs Each tab represents a different log The software updates events and keeps track of them in these five different logs The five different logs are explained below System Record Fig 11 1 Five event log tabs 1 Access Granted Log Access Grante
107. n trigger the door unlock schedule i e trigger the system unlock the door if the door has the unlock schedule at that time Administrator reserved for fingerprint controller future product Finger_EN reserved for fingerprint controller Card_Expiration whether the card has an expiration date If Card_Expiration is checked the card has an expiration date The expiration time can be set in the Expiration time menu The minimal time interval is 10 minutes Group access control group setting System assigns 01 64 access control groups for all cardholders and applies different access control rules for different groups Refer to access control rules aforementioned in the manual Note that a cardholder can be assigned to different groups on different controllers Access PIN the cardholder will be required to input the PIN if the PIN is enabled or the door access setting requires a PIN Click Edit button to edit the PIN Type in the PIN in PIN field and repeat it in Confirm field Then click Confirm button to confirm the change Edit button will show Confirm after it was clicked Access Right whether a cardholder has the right to enter different zones of the controller Each zone corresponds to a button If the button is pressed down the cardholder has the right to enter this zone Otherwise not Once a card is applied to a controller it will have the properties shown in Figure 8 19 which are called t
108. nclude holiday type the exact date remarks etc 3 Holiday list which lists all the holidays in the system Click on an item or click the up and down arrow buttons to select an item 48 Function Holiday pili setting area E Access Gre up Setting E ar Date aus Seting i Access Group Setting 1 Door Access Setting grececeeenenees Rssassasssensed Year 2005 y Month y Date ype fi tolic z Remark 4 January 2005 ES 0314 23 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2 27 2 29 30 31 TO Today 8 1 6 2005 Esemenipe Due lhemek E Set date holiday 01 01 New year s day Set date holiday 12 31 New year eve Set date holiday 07 04 Independence Day Day of week holiday Nov Four Thursday Thanksgiving Set date holiday 12 25 xmas Fig 5 2 Layout of Date Type Setting Tab Add a Date To add a date follow the below steps 1 Click the button Add ae in the function button bar to enable all the interface components in the holiday setting area 2 Click one of three buttons One time holiday Set date holiday and Day of week holiday to set the recurrent type of the date to be added 3 For the one time holiday type and date holiday type users need to choose year month and date type then pick a date from the calendar and give the description of the date in the remark field Click Confirm to add this date into holiday list or
109. nfirm the deletion and all the program components will be removed from the computer A dialog box will appear to confirm that the deletion is complete as pictured below InstallShield Wizard Maintenance Complete InstallShield Wizard has finished performing maintenance operations on Everdaccess Flex Software Cancel Fig 2 8 Chapter Authority Management This chapter introduces the concept of managing users and authority groups in the EverAccess Flex Software In this chapter you will learn e The definition of a user and an authority group e The authority groups provided in the software e The permissions for those groups e User management including adding a user deleting a user and editing the user properties User and Authority Group A User of Flex series access control software is a person who operates the software at any user interface Each user is defined by four properties name login name password and the authority group to which the user belongs The name should be the real name of the user The login name is the identity that users need to type into the login dialog to enter the system The password is the password that users need to provide when they login the system The authority group will be introduced below Please note that users are different from cardholders Cardholders are the people who enter or exit from the physical access control system like a building or an area But users operate
110. ng Door zone setting Card management Upload data to computer Download data to controller Communication setting Door status check Y Database backup Database restore Purge out of date data Y Y Query and report pp E PY a a a a a lt a a aa SA View event list CET CT ETT Y Pureza Y Gimme Vs dao Y Cae Comas y Puras Y Pactos Y Paren Y Punzctdac Y COTE CN wom 11 Manage Users and Authorities Click Management in the menu and then click Authority Management The user and authority management dialog box will pop up shown as below Authority Management Function button bar User property area User list Fig 3 1 Authority management dialog The top part in the dialog is the function button bar The middle area shows the properties of the selected user for the purpose of editing The bottom area presents the whole user list The small black triangle at left indicates the currently selected user Pa The button Top Q button Bw Q button Fw O button pp O are used to jump the first user record the previous user record the next user record and the last user record respectively Alternatively click on any user to designate 1t as the currently selected one Adding a User The basic steps to adding a user are explained below 1 In the function bar
111. nu choose the drive where to save the backup files For example in the figure above drive C 1s selected From the path menu click and choose a folder to save the files 5 There are two ways of selecting the database files 6 If you wish to back up all database files click on Check All to select all database files Also clicking Uncheck All removes the checks from selected database files If you wish to backup particular database files click on the small square box to check and select the database s you wish to backup There are two different databases that can be backed up Databases include e Card Controller TimeZone File e Event File To start the backup process click on Backup When the process is finished a small window appears stating Backup database completed To exit without any backup process taking place click on the Close box 97 Backup Databases Path Backup Databases ee SSSL CaProgram FilesiEverAccess aci l MW Card Control Program Files Eaniiirpes E EverAccess Flex Softwar jEverAccess Flex Softwa je Backlip rTrTtT TT TT itlit Ces Backup database completed W Event File Check All Uncheck l Sc Fig 10 3 7 Now the backup files requested are saved in the location desired Click OK to close the small window 8 Click Close to close the window Restore Database Files
112. o Entry Exit Only for front door from 17 00 to 18 00 e Entry Exit for any other time According to the requests the access authority of access group 2 at front door is shown in Fig 6 2 Access Group Setting Date Type Setting Access Group Setting Door Access Setting Time Zones Access Group Holiday Access Group 2 v il Door Location Access Permission Back door 0000_02 Occounting office 0000_03 Sales office 0000_04 Marketing office 0000_05 Conference room 0000_06 Door 0000_07 Door8 0000_08 Door1 0002_01 Door2 0002_02 Door3 0002_03 Door4 0002_04 Wednesday Thursday 15 15 117 00 Saturday RS Du E Fig 6 2 Furthermore access group 2 has the same access authority at door 7 during weekdays but card holders in group 2 are prohibited to access door 7 during holiday and weekend The access authority for access group 2 at door 7 is shown in Fig 6 3 57 Access Group Setting Date Type Setting Access Group Setting Door Access Setting Time Zones Access Group Holiday Access Group 2 v il Door Location Front door 0000_01 Back door O000_02 Occounting office 0000_03 Sales office 0000_04 Marketing office 0000_05 Conference room 0000_06 Access Permission Doors 0000_08 Doorl 0002_01 Door2 0002_02 Door3 0002_03 Door4 0002_04 Tuesday Wednesday Thursday 8 o pan E Q o m w gt un a oo rr S rar 2 13 14 15
113. o button at the right to corner in the area APB setting tab To set the soft APB enforcement click the Soft enforcement radio button at the right to corner in the area APB setting tab Click on the Save button to save the settings Area Concept In EverAccess Flex access control system an area is defined as a physical area that is guarded by one or more doors and readers Users can name an area to fit the actual installation and also set APB and exterior properties on an atea Flex controller has up to 8 readers Considering each reader has a source area and a destination area a Flex controller can handle with up to 16 areas So the Flex software provides a list with 16 areas Change Area Name Users can change the area name to have an intuitive understanding on the controller setting To change area name 1 Click the area name cell on the area that is going to be changed 2 Edit the string to the desired name shown as the figure below 3 Click the Modify button to confirm the modification 4 Click on the Save button to save the changes 36 Door setting Reader setting Alarm setting 1 Alam setting 2 Alarm setting 3 ALA Other setting APE APB Enforcement Enable AFE function Hard enforcement C Disable 4PB function Soft enforcement Area Name APB enabled Exterior Area Outside y a oe w gt E E a Fig 4 26 Change the area name Enable Disable APB on an Area
114. of the software beside the resources list shown as the figure below This option allows the user to remotely arm or disarm a particular controller selected from the resources list 117 Arm Disarm Controller 00071 sed Arm Fig 12 3 Arm Disarm control To remotely arm or disarm a particular controller 1 Click the to expand the controller list in the resource list to see all available controllers Click the controller address to select the controller At this point under the Arm Disarm the controller address shows the corresponding selected controller For example controller at address 0001 is selected in the picture below Resources Controllers Front door Q001 1 Back door 0001 2 Accounting office DOM Sales office 0007 4 Marketing ofhice D0007 Conference roor D007 Door 0007 7 Doore 0001 8 000 2 Employee entry O002 1 Guest entry 0002 2 Shipping department D AMA department 000 Tech support deparerr Doorb O002 6 Manin 71 Fig 12 4 Expand the controller list Click Armed or Disarm buttons to atm or disatm the controller selected The arm disarm status of the controller will be shown the same area For example in the figure above the controller 0001 is disarmed Click the button Arm will arm the controller 0001 And the button will be updated as Disrm the status will be updated as Armed shown as the figure below 118
115. olders in the system All card data in controllers will be deleted at the same time Press No to cancel the delete operation Caution must be exercised because the deletion is irrecoverable 85 Delete All Cards og Are you sure that you want to delete all cards Admin Password l Figure 8 23 Dialog box to confirm deletion of all cardholders Cardholder Reports The cardholders report can be printed or exported as either HTML format file or Microsoft Excel format file in EverAccess Flex software The details are addressed in this section Zoom 100 v Card Management Employee First Name LastName Card No Gender Address State Zip Code Phone number EMail No 000001 Frank 00566484 Male REK REE RERK 000002 Jenny 03478543 Female MRK RKR RERE 000003 Linda 069708866 Female RRK RRE RERK 000004 Mike 10299956 Male ARANA 000005 Lucy 06042268 Female HRK RAR RERE 000006 Scott 00599963 Male MRK KRE RERK 000007 Sherry 00926200 Female MRR REE RERE 000008 i Grissom 00843802 Male REK RRK RERK 000009 Sanders 03563712 Male KRK KRE RERK Pages M 14 11 Figure 8 24 Cardholder report print preview window Print Cardholder Reports To print the cardholder reports follow the steps as below 1 Filter the cardholders that are going to be included in the report Refer to section Filter cardholders for how to filter cardholders in the list 2 Click the print button S in the toolbar to bring up the print preview win
116. ons of these buttons are the same as the functions in the card management dialog Refer to section for more details 2 The cardholder list The list only shows the partial information of a card holder related to the fingerprint enrollment including employee No card holder s name department card No and the two fingerprints Users can click the cell in card holder list to select the card holder to be edited 3 Fingerprint operation atea Two radio buttons on the top of this area indicate which fingerprint of the selected card holder is currently betng edited The left list box is read only fingerprint status list showing which finger is used for the fingerprint Note there are two special status of a fingerprint unregistered and unknown as listed in the fingerprint status list Unregistered means no fingerprint is captured for this fingerprint data in database Unknown indicates the fingerprint data is uploaded from the fingerprint controller and the fingerprint data is available but no information available for which finger it is The buttons at the right side are the available operations including Detect Enroll Del Verify and Upload The details of these operations are addressed in the following sections 140 4 Status bar The status bar at the bottom of the dialog shows the status of the fingerprint reader Users can click Detect button in the operation are
117. oor setting Other setting No Location Door open time sec Door held opern sec Man trap pe pa ooo so MMMM NN Fig 4 8 Door setting tab for a controller Edit Door Location Information To edit the door location description follow the steps below 20 1 Select a controller in the controller list 2 Click the cell of the location of the door that is being changed 3 Modify the content in the cell as shown in the following figure Door setting Reader setting Alarm setting Alarm setting Alarm setting 3 Area AFE setting Other setting Mo Location Door open time sec Door held a Man trap Building entrance door gt ei Office back door Fig 4 9 Set the door location 4 Click the Modify button to store the change Set Door Open Time Door open time indicates how long the door relay will remain open once an access request is granted To change the door open time follow the steps below 1 Select a controller in the controller list 2 Click the cell of the door open time to be modified 3 Modify button will be shown like the following figure Door setting Reader setting Alarm setting 1 Alarm setting Alam setting 3 Area APB setting Other setting No Location Door open time sec Door held open sec Man trap 0l Building entrance door 10 A gt g2 Office entrance door Modify 5 Fig 4 10 Change the door open time 4 Change the value and click the Mo
118. operties gt Set e Fingerprint to set fingerprints for the existing users Enroll Fingerprint from Software To enroll fingerprints from software a fingerprint reader from SecuGen Corporation is needed to capture fingerprints The model for the fingerprint reader is SecuGen Hamster Plus part number FDUO3 The reader can be purchased from SecuGen company web site www secugen com The reader is available from EverFocus which is included in the fingerprint installation kit part number EBC890 Kat The detailed steps to enroll fingerprints for card holders will be introduced in the following section Manage Card Holder Fingerprints But one step before that is to install the Windows driver for this USB fingerprint reader which is give in the below section Install Driver for 3rd Party Desktop Fingerprint Reader Follow the below steps to install the driver for the 3rd party fingerprint reader 137 1 Plug in the SecuGen FDUO3 reader to a USB port on computer After Windows system recognized the device the follow windows will be popped up Found New Hardware Wizard Welcome to the Found New Hardware Wizard This wizard helps you install software for SecuGen USB FOLIOS Es If your hardware came with an installation CD 3 or floppy disk insert it now What do vou want the wizard to do O Install from a list or specific location Advanced Click Next to continue 2 Select Install from a list or sp
119. ording to description above 84 Note that card properties edited here are card access attributes of multiple cardholders on multiple controllers 5 After editing all card properties press Ok button to transmit desired settings to selected controllers A progress bar will show up until transmission is completed Delete Card s EverAccess Flex software provides two ways to delete cardholders from the database delete one card a time or delete all the cards in the database The details of deleting catds ate introduced as below Delete a card To delete a card the steps are addressed as follows 1 Select the cardholder in the list that will be removed from the database 2 Click the delete button m in the toolbar 3 A confirmation dialog box will pop up as in Figure 8 22 Press Yes to delete the cardholder The card information will also be deleted from all controllers containing this card Press No to cancel the delete operation FyerAccess gt is card ss Are you sure that you want to delete this card Yes Po Figure 8 22 Confirmation of deletion dialog box Delete All Cards To remove all the cardholders from the database follow the steps as below 1 Click O button in the toolbar 2 A confirmation dialog box will prompt to enter the system administrator password as in Figure 8 23 3 Type in the correct password and press Yes to delete personal profile data of all cardh
120. ormation of a controller such as the RS485 address of the controller the max number of the readers that the controller can carry the com port to which the controller is connected and the location description of the controller The controller setting area 1s located at the right part of the controller setting dialog In this area users can change the settings of each controller including the location description the connected com port the door setting the reader setting the alarm setting and the miscellaneous settings The status bar is located at the bottom of the controller setting dialog It shows how many controllers are online and how many doors are currently being managed To close this dialog click the button ix in the function button area or click the button at the top right corner Please note that all the changes done in this dialog will be automatically transferred to the controller in real time if the controllers are online Users do not have to download the controller setting manually to the controller Add a Controller To add a controller follow the steps as below 1 Click the button Add the function button bar new line will be added in the controller list as shown in the figure below Address COM port Location iT aren CoN ae p oe Readers COM3 Warehouse Ea Satus Online Online Search and submit Suben Lancel Fig 4 2 Add a controller 17 2 Enter a
121. ox to check the database s that you wish to download Databases included Card File All card information that can be found under Management Card Management window include Card number Employee number Employee name Card enabled ARM enabled APB enabled Pin enabled Card expiration Card group number Card password Card expiration date Card door access rights Data Type Setting All data type information that can be found under Management Access Group Setting gt Date type setting type include Holidays and their date type Holiday types II or UD Control Group Setting All control group setting information that can be found under Management Access Group Setting Control Group Setting Tap This information is for each different controller Setting of door permission keys at different times dates Permission keys include Entry allowed exit allowed both allowed and both disallowed Times dates include Holiday types I II or I and weekdays sun sat Day I O Setting Database All Day I O information that can be found under Management Access Group Setting Door Access Setting Tap This 91 information is for each different controller which is the setting of verification level of doors at different times days Verification Levels include Normal Open Card Card Plus PIN Time Days include Holiday types I H or I and weekdays sun sat e Controller Setting Database All Controller Setting in
122. ponding boxes For details please refer to the chapter of Data Communication with Controllers Download data to controller By clicking the button of Download Now Pame a progress bar of data transmission appears on the screen After the complement of the data transmission a popup dialogue box indicating the finish of the transmission is shown on the screen Close it and the dialogue of Download Data to Controller Return to the main menu of system Having finished the group setting and data download the system will return to the main menu of monitoring 59 Chapter Door Access Setting The EverAccess Flex Series controller provides flexible control of each door in the system Each door can be assigned on of four access verification levels always unlocked either card or PIN required to access only a card required to access of card plus PIN required to access This chapter introduces the door access settings This chapter will explain e The concept of door access settings e How to configure the door access settings Introduction to Door Access Settings To make the access control more flexible and convenient for system managers EverAccess Flex controller and software also provide simple solutions to set up the door access setting Door access setting indicates the total access control at a door encompassing the whole set of specified verification level time zones and date type The system supports 3 di
123. r delivers all the function and flexibility needed to do so Users can define whether certain events will trigger an alarm and can further specify to which alarm output that event is allocated All events that might trigger an alarm are listed and explained below These events are located under the Alarm setting 1 Alarm setting 2 and Alarm setting 3 tabs in the Controller Configuration window How to set a particular alarm is explained in the next section entitled Configure a General Alarm 27 Alarm Setting 1 Tab Door setting Alarm Out Amone 1 ArmZone 2 Amone 3 Amone 4 Amone 5 Amone E Arnone 7 Arnone Main Alarm Out Yez Yez Yez Yez Yez Yez Yez Yez AUX Alarm Out No Door Module 1 Alarm output 1 No Door Module 1 Alarm output 2 No Door Module 2 Alarm output 1 No Door Module 2 Alarm output 2 No Door Module 3 Alarm output 1 No Door Module 3 Alarm output 2 No Door Module 4 Alarmoutput No No No No No No No No Door Module 4 Alarm output 2 No No No No No No No No Alarm output ves No No No No No No to Alarm output 2 No Alarm output 3 Yes No Alarm output 4 No Alarm output 5 Yes No Alarm output 6 No Alarm output 7 Yes No Alarm output 8 No No No No No No No Wes Fig 4 20 Alarm setting 1 tab Note The content in Alarm setting tab will be only shown when the alarm module is installed in the controller Alarm setting 1 tab shows the rel
124. rd access attributes on different controllers which need to be edited respectively Other options are card properties that are briefly introduced below Refer to controller manual for detailed meaning of these properties Card_EN whether the registered card is enabled Check the check box to enable the card The following card properties will work only if the card is enabled Arm_EN whether the cardholder has the right to arm disarm and reset alarm on the selected controller If Arm_EN is checked the cardholder has the arm right Otherwise not Refer to controller manual for what arm disarm and reset alarm mean APB_EN whether anti passback is enabled for the cardholder If APB_EN is checked anti passback is enabled for the cardholder Otherwise not Note Anti Passback APB is an access control function whereby a cardholder is prevented from passing back his card to another person to pass the same area twice without leaving Facilities are typically fitted with both Entry and Exit readers when Anti Passback is implemented A cardholder must alternate usage between entry and exit readers If the cardholder attempts to pass through an area twice consecutively his access will be denied and the system will generate an illegal event when the cardholder s card is configured as APB enabled Be careful to enable this function in the system with only single side readers installed somewhere Take the following example Controller 000
125. rea APB controlled by one controller APB enforcement type defines the access control behavior when an APB fail event happens If Hard enforcement is enabled on the controller the access request that is APB failed will be denied and the door will be kept locked If Soft enforcement is set as APB enforcement type on the controller the system will still grant the access request that is APB failed but an event of APB fails will be logged in the system Refer to Chapter Controller Configuration and section Configure Area and Area based APB to learn how to set the APB enforcement type A screenshot for the area configuration of Fig 14 1 is shown as below 130 Door setting Reader setting Alarm setting Alarm setting 2 Alarm setting 3 Beas Other setting APE AFB Enforcement f Enable 4PB function f Hard enforcement C Disable AFE function C Soft enforcement Area Name APB enabled Exterior rea r gt AAA A E ET Oa o O 8 Oo e o o mz co r E 3 4 5 E T a Fig 14 3 An example of area configuration Reset Card from APB Failure For an APB enabled area cardholders should always enter exit from the area once they present their card on the reader at the area In another word after the card is shown on a reader of an APB enabled area the cardholder must move to the destination area of the reader otherwise their access next time will be denied due to APB failure
126. rint REA Gl sii 141 Register Fingerprints for Card Holder as 141 Delete Fingerprints for Card Holders ccccccsecsseesseeseeeceeese seen cono eessesseeesea essa rnoranr cano nanrnannns 145 Verity Fingerprints for Card HOIderS alar 145 Download Fingerprint Data to Controller occcocccccconcconcccnnononancnnonconaronconanenconanenninanenos 146 FINGSrPNNE CADUTO oirir ida 146 Tps to Ea pbturea FING SRO oin ia ets 146 Mantencion A 147 Way to Clean Fingerprint Module SurfaCe ss ssssrrsrrsrsrrsrrsrrrrsrrererrsrrnrsrrrrerrnrenrerrrrerrerrsrne 147 Chapter Introduction This chapter describes the content of this user manual and explains the fundamental functionalities and the basic operations of the software This chapter will present e Basic information about this user s manual e A basic introduction to the software e A basic introduction to the steps to setup the access control system About This Guide The installation of an access control system can be divided into two major phases the hardware installation and the software configuration For installation information on the EverAccess Flex Series access control system s hardware please refer to the EverAccess Flex controller manual for details and instructions The software configuration is introduced in this guide including how to use EverAccess Flex Series Software how to configure the whole access control system how to check the event log and how to re
127. roller Set Display Characters EBC890 fingerprint controller has a two line LCD that can show 2x20 characters The controller can show max 100 display characters rolling on the bottom line Normally a welcome message or the location of the guarded door can be displayed there The display characters can only set from the Flex software not from the controller itself To set welcome message follow the below steps 134 Follow the steps described in section Configure a Controller to open the controller configuration dialog Click the fingerprint controller to be configured from the controller list at the left side Click Other Setting table at the right side Type in the welcome message in the textbox right to Display characters and then click Modify button right to the textbox A message box showing Modify successfully will be popped up if the message is successfully set to the controller A Controller Configuration Controller attribute setting Controller No 0000 Location Server Room COM port come v Modify Access group od Alarm duration od Location Satus afm Server Room 7 E F Door setting Alarm setting 1 Alarm setting 2 Alarm setting 3 Other setting Arm zone setting Arm delay time Sec feo Modify Arm zone valid 1i 71 acia E Arm zone mode Transparent Latched Door behavior under fire alarm Door 1 Remark C Fail Secure Po D
128. roller Controller list Add gt Boo ITIL ITIL LIT ES Ever ccess r A lt lt Del All Controller setting A Upload data successfully Del Fig 9 8 6 Click OK to close the small window 7 Click the small box with an x on the upper right hand corner to close the Upload Data To Computer window 95 Chapter 10 This chapter explains the database maintenance feature in the EverAccess Flex software All data information collected by the controller is saved in various database files These database files can be backed up restored or deleted In this chapter you will learn Database Maintenance e How to backup database files e How to restore database files e How to delete database files Backup Database Files The option for backing up files is located under the Maintenance menu To back the database follow the steps as below 1 Click on Maintenance and a menu appears Backup Databases Restore Databases Purge Old Records Fig 10 1 Menu entry for database backup 2 Click on the Backup Files and a new window titled Backup Files appears 96 Path C Program FilesiEverAccess Fil Card Controller TimeZone File VE rogram Fes a Ever ccess Flex Softwar a Ever ccess Flex Softwa 3 4 Backup Databases E Eao eN Close Event File Check All LE EE Fig 10 2 The dialog of database backup From the pull down me
129. s 1 Open the controller configuration dialog and go to the Other settings tab for the fingerprint controller 2 Check the checkbox Use door access schedule under Door access mode to use the door access schedule defined in the software referring to Fig 15 1 3 Uncheck the checkbox to use the unified door access mode and users can assign a door access mode from the drop down box below the Use door access schedule checkbox 136 Set Door Access Mode Schedule for Fingerprint Controller As explained in the previous section users can define a detailed door access mode schedule over 10 different date types and 10 time zones for each date type To define the door access mode schedule follow the below steps Methods to Enroll Fingerprints into System There are two ways to enroll card holder fingerprints into system option one is to enroll fingerprints from the fingerprint controller directly option two is to enroll fingerprint from flex software by using a 3rd party fingerprint reader Enroll Fingerprint from Fingerprint Controller Please refer to the fingerprint controller for the details to enroll fingerprints for card holders This section only provides the brief information To enroll fingerprints from controller e Go to controller system menu gt User Setting gt Add a User gt Place finger to enroll fingerprints for the new users e Or go to controller system menu gt User Setting gt Set User Pr
130. s When the search is done all columns are updated on the window The icon of an open door m indicates the door is open The icon of a closed door E indicates the door is closed At the bottom right hand corner you can see Close Open status with numbers The number next to Close indicates the number of doors closed The number next to Open indicates the number of doors open In the example below the figure shows the back door and the door of the conference room ate open 126 I Door Status Check Front door Closed Back door Closed Accounting office Closed Sales office Closed Marketing office Closed Conference room Closed Door T Closed Door Closed Employee entry Closed Close Guest entry Closed Shipping department Closed RAMA department Closed Tech support deparement 5 Closed Door Closed Door T Closed Fig 13 6 A sample of door status check result 4 Click Close or click the X on the top right hand corner to exit the window 127 Chapter 14 Flex software and controller provide the novel area based APB feature using software version 1 3 0 0 and firmware version 1 22 0 or higher This chapter addresses the concept of Area and the area related features In this chapter you will learn Area and Area based APB e Area concept area and reader e Area based APB and tips to define areas e Examples of area based APB Concept of Area An area represents a physica
131. s for certain time zones An Invalid Door event will be generated when a card is presented at any door at which it does not have the right to pass The controller generates alarm output s according to the settings in the Invalid Door column Invalid Time Each card belongs to an access group For each group the system administrator can assign access privileges to certain doors for certain time zones An Invalid Time event will be generated when a card is presented at any door during a time period in which it does not have the right to pass The controller generates alarm output s according to the settings in the Invalid Time column Card APB Fail Anti Passback APB is an access control function whereby a cardholder is prevented from passing back his card to another person to gain entry into the same area twice without leaving Facilities are typically fitted with both Entry and Exit readers when Anti Passback is implemented An APB enabled area indicates a card holder with APB enabled cannot gain entry this area twice without leaving This feature will prevent the card holder from passing back his card to another person to enter the area This function can be used to protect the important area room controlled by the system Be careful when enabling this function in a system if there are doors with single side readers Cards with APB enabled will not allow the user to access doors unless they have both and
132. s shown on the screen Close it and the dialogue of Download Data to Controller Return to the main menu of system Having finished the group setting and data download the system will return to the main menu of monitoring 67 Chapter Cardholder Management This chapter covers Cardholder Management In this chapter you will learn How to register and remove cards How to edit cardholder information How to apply cards to controllers How to edit the access attributes of cards How to generate cardholder reports Enter Card Management Dialog Box Under the main interface of the control software select management in the main menu and then select Card Management to enter the card management dialog box as shown in Figure 8 1 below Ever ccess Flex Series Access Coi System Gemeente Other Maintenance Authority Management Controller Configuration Access Group Setting I Card Management Download Data To Controller Upload Data To Computer Figure 8 1 Menu entry of card management Figure 8 2 shows the layout of the card management dialog box with all components explained as follows 68 Register Cards 00566484 f Manual Register Confirm 03478543 06970886 10299956 W i Select Port 06042268 00599963 Auto Register 00926200 00843802 03563712 Card Access Attributes lt a j Cc
133. s to enter a name and password shown as Fig 1 3 Ever ccess Flex Software Login Login Name Password Fig 1 3 Login Dialog Box 3 Type in the login name and the password and click the Login button to enter the software Note Use login name admin and password admin to login to the system for the first time Remember to change the administrator password after the first login The system PC requirements for the software are explained in the next section System Requirements In order to install and run EverAccess Flex software the computer will need to have the following minimum specifications Minimum requirements e CPU Pentium I 100MHz e Memory 64M system RAM Free hard drive space 100M bytes free space Screen resolution 1024x768 An available serial port in the event that the computer does not have a serial port a third party USB to Serial converter cable may be used An available USB port 1 1 or above Basic Steps to Setup the System In this section the basic steps to setup the system will be addressed The related chapter in which detailed descriptions are outlined is given for reference To setup a new system follow the basic steps below Note that the procedure does not have to be followed in the future when making system or maintenance changes 1 2 Install the software Chapter 2 Setup the users who will use the software and set the authority for these users Chapter
134. ser to activate or deactivate the automatic daylight saving time 42 e Point and click the small circle to activate or deactivate the auto daylight saving time Off deactivate daylight saving time On activate daylight saving Auto daylight saving ot C or On Et Fig 4 31 Set auto daylight saving Set Auto Daylight Saving Time The auto daylight saving time can also be configured in the software shown as the figure below And the time will take affect when the auto daylight saving is enabled Users can set the auto daylight saving start and end time by month week day of week the clock and the time forward backward length The following shows an example that the daylight saving time will start on 1 00 00 AM first Sunday of April The clock will be adjusted one hour ahead And the daylight saving will end on 2 00 00AM first Sunday of October The clock will move back one hour Auto daylight saving time q7 Start on Month Week j Day of week Cok Apr Fst y Sunday From 1 00 00 Am lt Forward lOne hour On EndorMonth Oct Week First Day of week Sunday hi From 2 00 00 Am Backward lone hour Save Fig 4 32 Set auto daylight saving time Note if the controller is connected to the computer the Flex software will update the clock on the controller based on the computer So make sure to turn on the auto daylight saving on the computer if needed Se
135. t Arm Delay Time When an ARM enabled card is swiped to pass a door system will not generate an alarm within the time delay period so that cardholder has time to disarm the system This time delay period is called arm delay time EverAccess software allows the user to set the Arm delay time The box next to Arm delay time Sec allows the user to change the Arm delay time 43 1 Point and click the Modify button 2 Type in the Arm delay time in seconds in the box provided 3 Click Modify to confirm change of Arm delay time Arm delay time Sec 160 Modify Fig 4 33 Set arm delay time Set Alarm In O Input Type Alarm IN 0 is presented by terminal 0 and 1 on EverAccess Flex controller main module Alarm IN 0 takes open and close signal The input type of alarm IN 0 can be set as either Normally Open N O or Normally Closed N C N O indicates the input sional is open as the general status when the input signal switches to closed alarm will be triggered N C indicates that the input signal keeps closed as the regular status The alarm will be generated when the input signal becomes open To set the alarm IN 0 type as Normally Open click the N O radio button in other setting tab shown as the figure below m Alarm In O type 5 NO CNC Fig 4 34 Set alarm in O type To set the alarm IN 0 type as Normally Closed click the N C radio Click on the Save button to save the changes Set Time Synchroniz
136. t while in the modification mode users cannot add or delete a controller or update controllers status 3 Change the location of the controller in the text box as shown in the following figure Controller Mo 000 Location Easter coast office COM port coma Modify Fig 4 6 Set the controller location 19 4 Click Modify to confirm the change Change the Serial Port for a Controller Similar to the process of editing the controller location description click the Modify button to change the COM port for a controller 1 Select a controller from the controller list 2 Click the Modify button at the top right corner of the controller setting area Please note that while in the modification mode users cannot add or delete a controller or update a controllers status 3 Click the COM port box to change the COM port for this controller Refer to the next figure Controller Ho nin Location Easter coast office COM port coma Modifi ACCES group Alarm duration COM COM 3 Arm zone setting setting eking Fig 4 7 Set the COM port of a controller 4 Click Modify to confirm the change Configure Doors In the door setting tab of the controller setting area users can configure the door settings of the specified controller including door location description door open time and door held open time A screenshot of door setting tab is shown in the following figure D
137. that you wish to upload Databases included Card File Database All card information as below Card number Employee number Employee name Card enabled ARM enabled APB enabled Pin enabled Card expiration Card group number Card password Card expiration date Card door access rights Controller Setting Database All Controller Setting information There are two main categories Controller List and Controller Attributes Setting Controller List Controller number Number of reader COM Port number Location of controller Controller Attributes Setting Controller address Location COM Port number Door Setting Reader Setting Alarm Setting 1 Alarm Setting 2 Alarm Setting 3 Other Setting 94 4 Select one or more controller from the Target Controller to be moved to the Controller List e Click on Add gt to add selected controllers e Click lt Del to remove selected controllers e Clicking ALL gt gt moves all controllers at once e Clicking lt lt Clear removes controllers from list Upload Data To Computer Clear dakahase Taget controller Controller list MW Card file Fig 9 7 Select target controllers 5 Click the Begin box to start uploading To exit without uploading click Close This process may take up to three minutes When the uploading is done a small box stating Upload data successfully appears gt Upload Data To Computer E E EE Target cont
138. the alarm event occurred e Time HH MM SS the time the alarm event occurred e Controller the address of the controller at which the alarm event occurred e Zone the arm zone at which the alarm event occurred e Event the alarm event type that occurred on that particular controller Some of the alarm events include card reader number lost fire alarm door number forced open defense alarm etc 5 Setting Record Log Access Granted Access Denied Operation Record Alarm Record Setting Record 1 Te wis ae 711222005 dl ES reader 7 found Fig 11 7 Setting record tab e Date Month Day Year the date the setting event occurred e Time HH MM SS the time the setting event occurred e Operator the operator of the setting event e Object the object at which the setting event occurred The objects include the computer or an address of the controller e Event the type of setting event that occurred on the controller Some of the setting events include card reader number found login system controller powered off enter controller menu etc View Event Logs Under the main interface of control software there are five different tabs Each tab represents a different event log The software updates events and keeps track of them in these five different event logs How to view logs is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted tab as shown below 106
139. the controller each time To download the fingerprints data to controller follow the below steps 1 Select the card holder to be downloaded by clicking the cell of the card holder in the catd holder list 2 Click Download Button to download the fingerprint data to the connected fingerprint controllers The download result will be shown in a message box Note if one or more fingerprint controllers are offline the download process could take longer Fingerprint Capture Before getting into the configuration of the fingerprint controller the correct way to capture a fingerprint sample is introduced in this chapter A general maintenance on fingerprint module is described too Tips to Capture a Fingerprint Please follow the below notes to capture a good fingerprint sample 1 Touch Fingerprint Module with the Pad of Your Finger Touch the controller with the pad of your finger instead of tip of finger Please see the below instruction 146 Correct 2 Press Fingerprint Module Gently Please press controller gently like you are holding a piece of paper between your fingers Do NOT press it too hard otherwise fingerprint is blackout or blurry 3 Hold Finger for a Few Seconds When the machine is processing please hold the finger for a couple of seconds until RED LED 1s off which means process is complete Maintenance The controller is designed for environment of extreme old and hot weather The dirt and dust o
140. the fingerprint operation area The left picture below will be popped up Check the check box Do not show this box again 1f you do not want to show this welcome page again Click Next to go to the next page referring to the right picture blow 141 Fingerprint Registration Select the finger you wish to enroll by clicking once on the corresponding fingertip Md EverAccess Fig 15 4 Step 3 of Card Holder Fingerprint Enrollment 4 Click the round dot above the finger to be registered then the below picture will be popped up Fingerprint Registration Place your finger on the sensor a 1st Scan P If your fingerprint appears too bright or dark click ADJUST al 2nd Scan fJ EverAccess 5 Place the finger specified in previous step on the reader glass surface gently and steadily If the fingerprint is successfully captured the below picture will be shown 142 Fingerprint Registration Remove your finger alist Scan E elf your fingerprint appears too bright or dark click ADJUST 42nd Scan fJ EverAccess 6 Under the above figure remove your finger and press again If the two fingerprints are matched the fingerprint reader will create the secure code for the fingerprint And the left figure below will be flashed on screen and the right figure below will be shown after several seconds Fingerprint Registration Fingerprint Registration Creating secure code from f
141. the software to monitor or configure the physical access control system The authority group defines the user s access level over the operations in the software Different authority groups have different operating privileges in the software Flex series access control software offers five authority groups Super System Operate Query and View There is no limit to the number of users in each group Super Users in the super group can execute all the functionalities of the software The main functions include the user and authority group management controller configuration holidays setting access group setting door zone setting card management database backup and restore etc 10 System Users in the system group have access to all functions except user and authority group management Operate Users in the operate group have access to all the same functions as in the system group except the database backup and restore Query Users in the query group can check the door status view the event list query and search the event list and generate reports View Users in the view group can only view the event list The following table gives the detailed functionality list for each group Y in the cells indicates the function 1s available to this group Table 3 1 Functionality Map for Authority Groups Functionality Super System Operate Query View Authority management Holiday setting e e e Access group setti
142. time zones and the verification levels Finally we will give an example to illustrate how to set up the door access setting Select a Controller Select the controller which takes charge of the door about to be set by clicking the controller in the combo box shown as 1 in Fig 7 1 Select a Door Select the door about to be set from the door list shown as 2 in Fig 7 1 Set Door Access For information on the concept of a time zone please refer to the chapter Access Group Setting In this part we will discuss in details how to set the access rules for each door following the steps as below 1 Select the date type Select the date type by clicking the date type buttons shown as 3 in Fig 7 1 before setting up its verification levels in the time zone Say we choose Monday 2 Set time zones and verification level for the date type a Selecting the verification level by clicking the buttons of verification levels shown as 5 in Fig 7 1 say Unlocked b Move the mouse pointer to the beginning time of the time zone in the timing bar of the specified date type Monday c Press the left button of mouse till the ending in the direction from left to right During the dragging process the time pointed by the mouse will be 62 shown above the bar and the duration is increased by the step size of 5 minutes Say we chose the period from 8 00am to 5 00pm d After releasing left button of the mouse t
143. ting Control group setting lt lt Cl F Day 1 0 setting 2a Controller setting lt Del Download Now Close Without Downloading Fig 5 6 Download Date Type Settings to Controllers Select the controllers that the date type setting will apply to and add them into Target controller field refer to Chapter Data Communication with Controller for the detailed operation for downloading dialog Then click Download Now button Pead to start downloading the new settings The download progress will be shown in the dialog box After the transmission is finished acknowledge the prompt message box and click Close without downloading button to close the dialog box and go back to the main interface 51 Chapter Access Group Setting This chapter provides detailed instructions for the management of access group settings and other related topics In this chapter you will learn e The concept of an access group and the related operations e How to configure an access group Introduction to Access Groups First the concept of an access group will be explained The access group under the control of a controller is a set of cards in which everyone owns the same access authority Access authority defines the access permissions fot all the times zones for each date type in all 10 date types For details about date types please refer to the chapter on Holiday Setting Time zone defin
144. tion a door can be assigned with unlock schedule And Flex controller and software further provides a feature that the door can remain locked even there is a door unlock schedule till there is a card holder comes in Note that the card holder has to have First person function enabled to trigger the door unlock schedule Refer to the Chapter on Controller Configuration to learn how to enable disable the Door unlock due to schedule and first person function Refer to Chapter Cardholder Management to learn how to enable disable the first person attribute on a card Door Panic Unlock When the door access is configured as a PIN is needed for example Card or PIN or Card Plus PIN cardholders can type in their panic PIN to trigger a panic open event in the system The panic PIN is the cardholder s original PIN plus any two digits For example Sam s PIN is 123456 He can type in any two more digits followed by 123456 as the panic PIN such as 12345678 Example Access Group Setting Date Type Setting Access Group Setting Door Access Setting Time Zones Controller 0000 y Holiday 0000 Type Il m Verification Level Door Location Type Ill Back door Accounting office Sales office Sunday Marketing office Conference room Door Door Monday 0123 45 6 FTEVINMNUNRBMHBT 18 19 02 212 BA Tuesday Wednesday Thursday Friday Saturday FREAK VERE
145. to exit without sorting the event log 108 Search Event Logs Users can search the events that they are interested in How to search event logs is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted 2 Click on the search P button at the top of the tab A dialog will be popped up shown as below This option allows the user to narrow the event log and find the event information easier The search criteria in the search window are e Field the specific field to search The fields may include date time controller door type of entry exit card number illegal event operator event zone object and Group e Condition the particular condition to search for in the event log s The condition fields include lt specific fields that are less than the value given in the value field specific fields that are equal to the value given in the value field gt specific fields that are bigger than the value given in the value field is exactly specific fields that are exactly the same as in the value field lt gt specific fields that are not equal to the value in the value field Contains specific fields that contain any value given in the value field e Value any particular value or specific character s to search for in the event log s 3 Select field and condition Type in the values that are going to be searched 4 Clicking the And button or Or bu
146. ton 9 in the toolbar for card access attributes to bring up the card access attribute dialog box as in Figure 8 19 e Card Access Attributes Employee Ho ACT Mame t uma atan eda Controller Card EN lw Arm EN APB_EN PIN_EN E Administrator Finger EN Card Expiration E First person Iw Group Access password BIN rere Confirm PIM per Ed M Expiration tine Expiration date Access Fight Cancel Figure 8 19 Card access attributes dialog box Edit the access attributes in the dialog The details of the operation are given in the next subsection Click OK to confirm the editing and close the dialog The desired settings will be transmitted to the controller and stored in database Click Cancel to discard the changes and exit Repeat steps 2 to 5 to set the card access attributes on all the controllers that the card is applied to Card Access Attributes Dialog Refer to the dialog sample in Fig 8 19 basic information about the cardholder such as Employee No Card No and Name are shown in the upper part of the dialog box These information are set when setting up the cardholder personal profile and cannot be changed here 81 Shown below the basic information are editable card access attributes of the cardholder on a particular controller Figure 8 19 shows that card access attributes of cardholder Mirna on controller 0001 are being edited Note that a cardholder may have different ca
147. tting Alarm setting 3 Area 4PB setting Other setting Reader No Door location eee aes reader lnO ut Source rea Destination Mea 1 Building Entrance Door No Outside 2 Building Entrance Door Eee oe oe 5 teste ocr Nf Non ty ee 4 Decor No Ne n Outside Outside s po 6 Doo No No h Outside Outside y Doo No No mh Outside Outside g Poe ESOO Mo m Outside Outside Fig 4 16 Set the related door of a reader Set Keypad and In Out Properties The Keypad column setting is used to identify whether or not the reader is a keypad reader The In Out column setting is used to identify whether the reader is an entrance or an exit reader 24 To change the keypad setting or the In Out setting Point the mouse over the cell to be modified Double click the mouse to switch the setting from Yes to No ot vice versa Yes means the reader is a keypad reader and No means the reader is not a keypad reader In to Out or vice versa In means entrance and Out means exit Click on the Save button to save the change Double click Double click Door setting Reader setting Alarm setting 1 a setting 2 Alarm setting 1 arealAPe setting Other setting 1 Fa 3 4 A G fi B Reader No Door location _ JESSE reader Out Source 4rea Destination Area Building Entrance Door r Fi Outside baby ves ln Lobby Otfice CS IRC e as E Fig 4 17 S
148. tton to input more search values in order to narrow the event log even more The condition shows up in the condition box Note And means that the search criteria value field must be met by all events in order to be included in the new event log Or means that the search criteria value field does not have to be met by all events in order to be included in the new event log 109 2 Search Enter Search Criteria Condition Condition Date 4713 2005 Time lt 5 00 00 Search both access granted events and access denied events Search And Or Close Fig 11 10 Event search dialog 5 Click Search button to search the event log s accordingly Or click Close to exit without searching the event log Note Only in the access granted search window there is an option for the user to search both the access granted and the access denied event logs e Checking the small box searches both the access granted and the access denied event logs e Not checking the small box only searches the access granted event log Print Event Logs EverAccess Flex software provides flexible easy to use print function for users to print the event logs How to print event logs and export event logs in HTML format is explained bellow 1 Choose and click on one of the event log tab For example the Access Granted 2 Follow the steps introduced in previous two sections to search an
149. ttributes gt A Manual Add fe Auto Add Controller list Fae ZF Ei P ee anua uto Expiration date time eco e e e o o h haa ooo Jecc2 re e e o o p fonno ooo pos re e e ro o i pianon ooo Fig 8 7 Check the Auto Add button to apply cards to controllers automatically Manually Apply Cards to Controllers Card Access Attributes al A 7 3 4 a iM Add C Auto Add Controller list Cial S a S e ences a AO io Expiration date time Fig 8 8 Card access attributes setting To manually apply cards to a controller follow the steps below 1 Select the card to be enrolled from the cardholder list The access attributes are listed in the card access attributes area as shown in Fig 8 8 The figure shows that the system has 3 controllers number 0001 0002 and 0003 Card access attributes are empty indicating that the selected card is not registered to any controller 2 In the controller list check the controller s that the card will be applied to For example check two controllers 0001 and 0002 as in Figure 8 9 74 3 Press the bd button on card attribute toolbar to register the card on the selected controllers 0001 and 0002 by default mode For default mode refer to section of card access attributes setting Controllers that have already registered the selected card will no longer appear in the controller list as in Figure 8 10 Card Access Attributes j a i s Al Manua
150. ure appears under the File Name and the picture is previewed in Image window Company Logo Eyci E Documents and Settir Esjeverfocus 3 My Documents a My Pictures scott jpg sherryjpo File Name mike pg List brmp pg pea ait allarissorn jpoa gregsander po jenny jpg linda jag louis jpg lucyjpa mike ipa nancy po Default picture Cancel Fig 13 3 Select an image in company logo dialog Click OK to confirm the new company logo This logo appears on the top right corner of the EverAccess Flex software Refer to the next figure To choose the default picture click Default picture and this selects the default picture and exits the window 124 8 To cancel without any change of logo click Cancel Ever ccess Flex Series Access Control System E A System Management Other Maintenance Help System Date and Time r Arm Disarm Alarm Doors 2005 8 18 Controller 0002 Controller 0002 TZ oN A ee Resources Operation Record Alarm Record Controllers 1 sun TEE M2 DA Front door 0001 1 00 all as Back door 0001 2 Date Time Operator Controller Door Event a Accounting office 000 873 2005 00 39 47 System armed at controller Sales office 0001 4 84322005 00 39 48 System armed at controller Marketing office o001 __ 8 3 2005 00 39 49 System armed at controller Conference room 0001 83 2005 00
151. ve the mouse pointer to the beginning time of the time zone in the timing bar of the specified date type Monday c Press and hold the left mouse button and drag the cursor to the right until it reaches the desired end time While the cursor is moving the time will be shown above the bar The duration increases by 5 minutes per step d After releasing the left mouse button the end time prompt is shown and a time zone with the specified access permission is finished e Repeat steps a b c and d to setup all the time zones for this date type Repeat 1 and 2 to set more access authorities for all the date types Tip If two date types are to have the same access authority setting the system provides a shortcut setting scheme Use the copy and paste buttons to quickly replicate an authority setting Take date type II and type III as an example of having the same access authorities Type I is set up and the user wants to create the same authorities for type III Here are the steps to use the Copy and Paste buttons 55 a Choose Type II date type by clicking the button for Type II b Click the button Copy shown as in point 6 in Fig 6 1 c Choose the date type by clicking the button Type HT d Click Paste Then the access authority for Type IIT will be set as the same as that of Type IP Apply to days Shortcut If one or more days are to have the

Flex Software Manual V1.1.7 090205

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