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HP OfficeJet G85 All-In

1. 10d 4 Uld yauna lt suonouna xe 4 Z lt oO poN oloud yama dnyas Adoo L nus 19 99 JJO dH S2 Y AvMac book Page 58 Friday June 23 2000 10 34 AM Visit the HP All in One Information Center It s everything you need to get the most value from your HP OfficeJet Technical Support Supplies and Ordering Information Project Tips Ways to Enhance Your Product www hp com go all in one 2000 Hewlett Packard Company Printed in the U S A Germany or Singapore C6736 90147 MWB 4
2. 4 Inthe Fax Source area specify the pages you want to fax e To send all pages click All e Tosend certain pages enter the number the first page and last pages to send in the From and To boxes _ aT 40 Chapter 10 Use the fax features ZY ID AvMac book Page 41 Friday June 23 2000 10 34 AM HP OfficeJet G Series OOOO _ ss MB Zils To include a cover page select Cover Page from the drop down list box Click the Include Cover Page checkbox and select the cover page template you want to use from the Cover Page Template drop down list box 7 Click Send Fax Now Initiate the process from within a program You can fax directly from other software programs such as word processing or spreadsheet programs 1 Select Chooser from the Apple menu 2 Inthe Chooser select HP OfficeJet Fax as the printer and then select a specific HP OfficeJet Fax 3 Close the Chooser Open the file that you want to fax 5 From your program s File menu choose Print The Send Fax dialog box appears 6 Inthe Send Fax dialog box enter a name and fax number or select from the address book or Recent Faxes list and other recipient information For more information see Save frequently used fax numbers 7 Inthe Fax Source area specify the pages you want to fax e To send all pages click All e To send certain pages enter the number the first page and last pages to send in the From and To boxes To
3. eS Chapter 12 Technical information 49 lt AN i AvMac book Page 50 Friday June 23 2000 10 34 AM HP OfficeJet G Series maaa Regulatory notices The following sections are statements from various regulatory agencies FCC statement The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is not guarantee that interference will not occur ina particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reori
4. _ Reporting and Error Correction Speaker Volume Fax Machine Rings for Incoming Calls O Error Correction Fax Call Report Every Fax Error E A Buttons Beep When Pressed LO Breit 4 Inthe Reporting and Error Correction area select Send Fax Only from the Fax Call Report drop down list box 5 Click OK to apply your changes and close the dialog box Send a fax Your HP OfficeJet lets you send a fax in a variety of configurations These include e Send a paper fax using the front panel or Macintosh e Send a paper fax with a Macintosh generated cover page using the Macintosh e Send a Macintosh file with or without a cover page using the Macintosh e Send a Macintosh generated cover page as a single page fax using the Macintosh e Send a color paper fax using the front panel Initiate the process from your HP OfficeJet Follow these steps to use your HP OfficeJet to fax an item from the ADF or glass 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 To adjust the resolution press Resolution to scroll through the options and then press ENTER 3 Enter the fax number or speed dial code eee Chapter 10 Use the fax features 39 AvMac book Page 40 Friday June 23 2000 10 34 AM HP OfficeJet G Series wawawa K Zils e To enter a regular number dial th
5. ADF using 22 answer mode setting 3 AppleGuide Help 11 automatic document feeder ADF install legal size tray 21 place original in 20 banner paper tips on loading 17 buttons front panel description 5 C copy from ADF 20 from front panel 36 from glass 20 initiate from Macintosh 36 introduction 35 customer support 45 customize Director 8 D Director customize 8 fax from 40 introduction 7 scan from 30 32 document files fax 41 E envelopes tips on loading 17 F fax assign speed dial codes 43 basic settings 2 confirm send 38 enter text 3 from ADF 20 from front panel 39 from glass 20 from Macintosh 40 from within a program 41 introduction 37 receive manually 42 rings to answer 3 Index HP OfficeJet G Series OOOO aaa save numbers 43 send 39 set the header 2 set time and date 2 front panel 5 button descriptions 5 copy from 36 fax from 39 scan from 30 32 G glass place original on 20 H hardware help 11 help access 11 HP Customer Support 45 HP Distribution Center 46 HP papers tips on loading 15 l initiate copy from front panel 36 copy from Macintosh 36 fax from front panel 39 fax from Macintosh 40 print 27 scan from front panel 30 32 scan from Macintosh 30 32 input tray load paper 14 Internet help 12 internet support 45 introduction copy 35 Director 7 fax 37 print 27 scan 29 software 7 L labels tips on loading 16 legal size original load in ADF 21
6. Line the postcards up on the right side of the input tray slide the width adjuster up against the left side of the cards and slide the length adjuster in until it stops a Chapter 5 Load paper or transparency film or load originals gt lt ZY ID AN is AvMac book Page 17 Friday June 23 2000 10 34 AM HP OfficeJet G Series OOOO TT Continuous banner paper only works with printing Continuous banner paper is also known as computer or z fold paper Before loading banner paper remove all other paper from the input tray and then raise the output tray above the catch on the right side Raise the output tray above the catch on the right side e Ifyou use non HP paper use 20 lb paper and fan the paper before loading it e Verify that the stack of banner paper contains at least five pages in the stack e Carefully tear off the perforated edge strips from both sides of the paper stack if any and unfold and refold the paper to make sure the pages do not stick together e Put the paper in the input tray so that the unattached edge is at the top of the stack Insert the first edge into the input tray until it stops Load the input tray with envelopes only works with printing Your HP OfficeJet provides two methods for working with envelopes Do not use shiny or embossed envelopes or envelopes that have clasps or windows e If you are printing one envelope use the
7. until the appropriate type appears Press ENTER to choose the displayed paper size e Inthe Director click Copy The Copy dialog box appears In the Copies area choose the appropriate paper type from the Type of Paper drop down list box and then click Save as Default To do this for a print job Choose one of the following e Todo this for future print jobs open a document Select Print from the File menu and then select Paper Type Quality from the drop down list box From the Paper Type list choose the appropriate type and then click Save Settings When the dialog box appears click OK Click Cancel to dismiss the HP Office Jet G Series Printer dialog box e Todo this for the current print job open the document that you want to print From the File menu choose Print and then select Paper Type Quality from the drop down list box From the Paper Type list choose the appropriate type and then click Print Change the paper size for fax jobs 1 Inthe Director click Toolbox 2 Inthe Toolbox click Device Configuration The All in One Device Settings dialog box appears with the General tab visible 3 Click the Fax tab and then select Fax Receive from the drop down list box Chapter 5 Load paper or transparency film or load originals 19 ZY ID T e RIZ l is AvMac book Page 20 Friday June 23 2000 10 34 AM HP OfficeJet G Series eee Load originals on the glass You can process any original by placing it on t
8. 50 Declaration of Conformity 53 Cc TT ii Contents V2 Ui AvMac book Page 1 Friday June 23 2000 10 34 AM Additional setup information This section provides assistance in resolving installation and configuration issues setting fax header information using the front panel and adding and removing software The standard installation instructions are provided in your Setup Poster which you should retain for later use Install your HP JetDirect Print Server Your OfficeJet G Series may be networked using the HP Jet Direct 300X Print Server For the latest information regarding networking visit the HP Web site at www hp com go all in one Connect and configure the print server If you have already connected your HP OfficeJet to your Macintosh via the USB port you must remove the USB cable and unplug the HP OfficeJet before setting up the Jet Direct Print Server To connect and configure the print server 1 Using the instructions provided with the HP JetDirect Print Server and the 1284C cable provided with the OfficeJet set up the hardware NOTE Do not use the CD ROM included in the print server package 2 Tur onthe device and insert the HP OfficeJet G Series CD ROM into your CD ROM drive Locate and double click on the HP Network Utility on the CD ROM Select HP DeskWriter from the Select a drop down list box Choose the HP OfficeJet G Series you want to install and
9. certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas _ 50 Chapter 12 Technical information Z AN i AvMac book Page 51 Friday June 23 2000 10 34 AM HP OfficeJet G Series OOOO CAUTION Users should not attempt to make such connections themselves but should contact the appropriate elect
10. click OK Select the Settings entry in the list on the left side Select TCP IP in the Please select a setting drop down list box and click Edit aAA U Assign the IP number subnet mask and router address provided by your network administrator u TT Chapter 1 Additional setup information 1 lt lt Zs AvMac book Page 2 Friday June 23 2000 10 34 AM HP OfficeJet G Series uwawan S A Zs Install the software To install the software 1 Double click the HP All in One Install icon on the CD After the Macintosh reboots the All in One Setup Wizard runs 2 When asked to choose a device select TCP IP and enter the IP number of the JetDirect box in the dialog 3 Complete the setup wizard Set basic fax settings using the front panel You can access basic fax settings from the front panel In the U S regulations require that your name and number appear on every fax The minimum settings that we recommend are described in the following topics Set the date and time Follow these steps to set the date and time manually 1 On the front panel press Menu 2 Press 5 and then press 1 3 After Enter date appears enter the date and time using the keypad Use only the last two digits for the year 4 After you finish entering your the date and time press ENTER The date and time appear on the display Set the fax header Follow these steps to enter your name and fax number On the front pane
11. envelope slot Slide the envelope into the envelope slot located on the right side toward the back of the output tray with the envelope flap up and on the left until it stops Chapter 5 Load paper or transparency film or load originals 17 NY z AvMac book Page 18 Friday June 23 2000 10 34 AM HP OfficeJet G Series u s gt Flag e Ifyou are printing multiple envelopes remove all paper from the input tray and then slide a stack of envelopes into the tray with the envelope flaps up and to the left print side down until they stop Adjust the left paper guide against the envelopes be careful not to bend the envelopes Make sure the envelopes fit within the tray do not overload it a 18 Chapter 5 Load paper or transparency film or load originals V AvMac book Page 19 Friday June 23 2000 10 34 AM VZ ai HP OfficeJet G Series ua Set the paper type After you have loaded paper or film in the unit tell it what type of paper is loaded Change this setting whenever you change the type of paper or film The paper types you specify for copying are independent of the paper types you specify for printing For more information see Recommended paper type settings for copying or Recommended paper type settings for printing in the OnScreen Guide To do this for future copy jobs Choose one of the following e On the front panel press Paper Type Press p gt
12. include a cover page select Cover Page from the drop down list box 9 Click the Include Cover Page checkbox and select the cover page template you want to use from the Cover Page Template drop down list box 10 Click Send Fax Now Chapter 10 Use the fax features 41 ZY ID a e AvMac book Page 42 Friday June 23 2000 10 34 AM HP OfficeJet G Series uwawan MB Zs Receive a fax Depending on how you set up your HP OfficeJet you will either receive faxes automatically or manually For more information see Set the answer mode Your HP OfficeJet is automatically set to print received faxes If you receive a legal size fax and your HP OfficeJet is not currently set to use legal size paper the unit automatically reduces the fax so that it fits on the paper that is loaded Receive a fax manually Before manually receiving a fax to your HP OfficeJet we recommend that you remove any originals from the ADF so that they are not accidentally processed To do this using the front panel 1 Verify that Auto Answer is turned off The light next to Auto Answer is off when the feature is disabled Press the Auto Answer button to turn it on or off 2 When your HP OfficeJet rings pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet 3 Ifyou hear fax tones press Start Fax Black or Color or if you are receiving from an extension phone on the same telephone line as your HP Off
13. jetted ue a pata shi se ath ane bea aleve ain UP aru uu ayauya 35 Initiate the process from your HP OfficeJet _ 36 Initiate the process from your Macintosh 36 STOP COPYING 1 u a sree ci eee hee dice uses Grads kaqa a Mass Sasu 0 o die 36 10 Use the fax features ee 37 Using AppleGuide Help 37 Enable fax confirmation 38 SONG alan cet tee AS hE Me u a bu T euma Mba ian act O a did Sete dee aba 39 Initiate the process from your HP OfficeJet _ 39 Initiate the process from your Macintosh 40 Initiate the process from within a program 41 Received fax arar au ass a siku Qh aa t Q Qu MO ch et a tet de Menor ea S SN ni u Su 2 42 Receive a fax manually 42 Save frequently used fax numbers 43 11 Support services and warranty 45 Use Hewlett Packard s support services 45 Hewlett Packard limited warranty 47 12 Technical information 49 Regulatory information 49 Regulatory notices fersi osaa pag ed eae Q aa tee ane a S gee ea A RS
14. legal size paper tips on loading 16 legal size tray installation 21 letter size original load in ADF 21 links using 26 load original in ADF 20 original on glass 20 55 L lt ID gt iS ES Zi e as AvMac book Page 56 Friday June 23 2000 10 34 AM HP OfficeJet G Series mawan M Macintosh copy from 36 fax from 40 scan from 30 32 N network scan from networked unit 32 O OnScreen Guide overview 11 overview copy 85 fax 37 print 27 scan 29 P paper avoid jam 22 load 14 paper type set 19 phone numbers support services 45 postcards tips on loading 16 power specifications 49 print continuous banner paper tips on loading 17 envelopes tips on loading 17 introduction 27 postcards tips on loading 16 start 27 programs add and remove 4 fax from within 41 print from within 27 R receive a fax 42 regulatory information 49 remove programs 4 review the toolbox 9 Rings to Answer setting 3 S save fax numbers 43 scan from ADF 20 from Director 30 32 from front panel 30 32 from glass 20 from Macintosh 30 32 from networked unit 32 from unit directly connected to Macintosh 30 introduction 29 56 start 30 send fax 39 fax from Macintosh 40 setting answer mode 3 settings basic fax 2 fax header 2 Rings to Answer 3 time and date 2 setup additional information 1 help 11 Setup Poster 11 software add and remove 4 fax from 40 help 11 introduction 7 sca
15. to highlight the portion of the image to be sent to the selected destination Click Send Now Use an HP OfficeJet that is networked You can initiate a scan from your HP OfficeJet or Macintosh To do this from your HP OfficeJet 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 Press Scan To repeatedly until your Macintosh s name appears on the front panel display and then press START SCAN 29000 9 90 90000 o o Qo ooo Your HP OfficeJet scans the document and then displays it in the HP Workplace on the selected Macintosh To do this from your Macintosh 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 Inthe Director click Scan Click the appropriate button depending on how you loaded your original document _ m 32 Chapter S Use the scan features NY 2 MIP i s AvMac book Page 33 Friday June 23 2000 10 34 AM HP OfficeJet G Series OOOO A e Ifyou loaded your original in the ADF and want to scan all pages go to the Send To list and select the appropriate destination In the Image Type area select the image type and then click Scan All Your HP OfficeJet scans the original and sends the output to the selected destination e Ifyou loaded your original in the ADF and want to prev
16. 1992 A1 A2 A3 A4 and All TEC60950 1991 A1 A2 A3 and A4 UL1950 3rd Edn 1995 CSA22 2 No 950 3rd Edn 1995 NOM 019 SCFI 1993 TEC 825 1 1993 EN 60825 1 1994 A11 Class 1 EMC CISPR22 1993 A1 and A2 EN 55022 1994 A1 and A2 Class B EN50082 1 1997 IEC 61000 4 2 1995 4kV CD 8kV AD IEC 61000 4 3 1995 3V m IEC 61000 4 4 1995 1kV Pwr Line IEC 61000 4 5 1995 IEC 61000 4 6 1996 IEC 61000 4 8 1993 IEC 61000 4 11 1994 IEC 1000 3 2 1995 EN61000 3 2 1995 IEC 1000 3 3 1994 ENG61000 3 3 1995 AS NZS 3548 1992 Taiwan CNS13438 FCC Part 15 Class B ICES 003 Issue 2 VCCI 2 Supplementary Information The Product herewith complies with the requirements of the Low Voltage Directive 73 23 EEC and EMC Directive 89 336 EEC and carries the CE marking accordingly European Contact Your local Hewlett Packard Sales and Service Office or Hewlett Packard GmbH Department HQ TRE Herrenberger Strasse 130 D 71034 B blingen FAX 49 7031 14 3143 The product was tested in a typical configuration with Hewlett Packard Vectra Personal Computer Systems ee Chapter 12 Technical information 53 lt id AvMac book Page 54 Friday June 23 2000 10 34 AM HP OfficeJet G Series u OO __ 54 Chapter 12 Technical information NIA o 2 MIP l Fil AvMac book Page 55 Friday June 23 2000 10 34 AM Index A A4 size original load in ADF 21 add programs 4 address book 43
17. 4 Align the paper with the left side of the legal size tray legal and tter size originals vertically When working with originals that were originally loaded in the ADF in vertical orientation you may notice during processing that part of the original temporarily sticks out from under the lid and a short delay occurs This is normal behavior Avoid paper jams To avoid paper jams remove papers from the output tray frequently Output tray capacity is affected by the type of paper and the amount of ink you are using For more information about output tray capacity see Technical information For help with clearing a paper jam see the Troubleshooting Help available through the Director OOOO TT 22 Chapter 5 Load paper or transparency film or load originals Gis AY om ad AvMac book Page 23 Friday June 23 2000 10 34 AM Use the Workplace features The HP Workplace is a centralized application in which you can perform a variety of functions relating to your new HP OfficeJet These functions include e Creating fax cover pages e Annotating documents e Creating and using links Access the HP Workplace You can access the HP Workplace in a number of ways Byclicking the Archive button on the Director e By locating and clicking the HP Workplace icon in the HP All In One folder on the Macintosh hard drive e By double clicking an ODF file Oz HP Workp
18. Chapter 5 Load paper or transparency film or load originals 15 o e MB Zils AvMac book Page 16 Friday June 23 2000 10 34 AM HP OfficeJet G Series mua 16 HP Iron On T Shirt Transfers Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until just before using Manually feed one sheet at a time with the unprinted side facing down the blue stripe faces up HP Greeting Card Glossy Greeting Card or Textured Greeting Card Paper Insert a small stack of HP Greeting Card Paper with the print side down into the input tray until it stops HP Restickable Inkjet Stickers Place the sheets in the input tray print side sticker side down Legal size paper Even though the paper length adjuster is fully extended make sure that the input tray itself is pushed all the way in Labels only works with printing Always use letter or A4 size label sheets designed for use with HP inkjet products like Avery Inkjet Labels and make sure that the labels are not over two years old Fan the stack of labels to make sure none of the pages is sticking together Place a stack of label sheets on top of standard paper in the input tray print side down Do not insert labels one sheet at a time Postcards only works with printing Insert a stack of postcards with the print side down into the input tray until it stops
19. G Series OO __ s Process letter or A4 size originals exclusively If you are processing only letter or A4 size originals follow these steps 1 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the OnScreen Guide Close the lid Place your originals in the ADF with the printed side facing toward the back and with the top to the right sideways Align the paper with the right side of the ADF 5 Adjust the page guide to the length of the originals Insert only letter or A4 size originals sideways even if the legal size tray is attached Process legal or mixed size originals If you intend to copy or fax legal size originals follow these instructions for installing and using the legal size tray Legal size paper is traditionally used only in the U S To install the tray gt Slide the legal size tray onto the front paper tray extender located on the ADF lid Slide tray onto extender Chapter 5 Load paper or transparency film or load originals 21 KS 2 ad AvMac book Page 22 Friday June 23 2000 10 34 AM HP OfficeJet G Series waww To use the ADF 1 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the OnScreen Guide Close the lid Place all originals in the legal size tray with the printed side facing toward the back and with the top of the document pointing down
20. HP OfficeJet G Series Your Basic Guide for Macintosh AvMac book Page 2 Friday June 23 2000 10 34 AM Copyright Hewlett Packard Company 2000 Portions Copyright 1989 1999 Palomar Software Inc The OfficeJet G Series includes printer driver technology licensed from Palomar Software Inc www palomar com Copyright 1999 2000 Apple Computer Inc Apple the Apple logo Mac Mac logo Macintosh and Mac OS are trademarks of Apple Computer Inc registered in the U S and other countries All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Publication number C6736 90147 First edition June 2000 Printed in U S A Germany or Singapore Notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett Packard Company Hewlett Packard assumes no responsibility for any errors that may appear in this document nor does it make expressed or implied warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it des
21. are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening NOTICE The FCC hearing aid compatibility rules for telephones are not applicable to this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the steps described in the software
22. at in the box your unit came in For software information e See the HP OfficeJet G Series OnScreen Guide e For more detailed information and instructions on performing everyday operating procedures using your Macintosh refer to the AppleGuide Help files in the application To access AppleGuide Help go to the Director click Tools and then click View AppleGuide Help from the Toolbox AppleGuide Help allows you to search for help using the index list of topics or by using Look For which acts like a search tool For feature information e See the HP OfficeJet G Series OnScreen Guide Setup Poster The Setup Poster provides installation guidelines for setting up and configuring your unit OnScreen Guide The OnScreen Guide provides detailed information on using your HP OfficeJet and its features It also provides detailed information on topics ranging from paper types to maintenance AppleGuide Help AppleGuide Help provides detailed information and instructions on using your HP OfficeJet software for the Macintosh ee Chapter 4 Get help 11 ZY ID T e K AvMac book Page 12 Friday June 23 2000 10 34 AM HP OfficeJet G Series mwa g Internet help If you have Internet access you can get help from the HP Web site at www hp com go all in one This Web site also provides user forums and answers to frequently asked questions OOOO _ a 12 Chapter 4 Get help o o 2 MIP f F
23. cribes Note Regulatory information can be found in the Technical information section It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first e Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias e Governmental stamps Postage stamps Food stamps e Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Safety Information WARNING To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock WARNING Potential Shock Hazard 1 Read and understand all instructions in the Setup Poster 2 Use only a grounded electrical outlet when connecting the unit to a power source If you do not know whether the outlet is grounded check with a qualified electrician 3 Telephone lines can develop hazardous voltages To avoid electrical shock do not touch the contacts on the end of the cord or any of the sockets on the HP OfficeJet Replace damaged cords immediately Never install telephone wiring during a lightning storm 5 Observe all warnings and instructions marked on the product 6 Unplug this product f
24. e Configuration View OnScreen Guide View AppleGuide Help The Toolbox provides access to the following functions Device Chooser Opens the Macintosh Chooser Device Configuration Opens the HP All in One Device Settings dialog box which allows you to specify configuration options for the HP OfficeJet View OnScreen Guide Displays the OnScreen Guide which provides information on how to operate and maintain your OfficeJet View AppleGuide Help Displays the AppleGuide Help which provides a fully searchable help system containing information on using your HP All in One software for the Macintosh maaa Chapter 3 Use your HP OfficeJet with a Macintosh 9 id AvMac book Page 10 Friday June 23 2000 10 34 AM HP OfficeJet G Series u naa 10 Chapter 3 Use your HP OfficeJet with a Macintosh NIA o o AvMac book Page 11 Friday June 23 2000 10 34 AM MB Zils Get help This section explains where you can find information about your unit Where can find help For hardware and setup information e See the HP OfficeJet G Series Setup Poster The Setup Poster is available in printed format in the box your unit came in e See Additional setup information in the HP OfficeJet G Series Your Basic Guide Jor Macintosh and the HP OfficeJet G Series OnScreen Guide The OnScreen Guide is available by clicking View OnScreen Guide from the Toolbox The Basic Guide is available in printed form
25. e connected Scanning is the process of converting text and pictures into an electronic format for your Macintosh and then using the converted items for professional and personal projects Professional uses Scan text from an article you read and bring it into your word processor so you can quote it in your report Include pictures of your product in your brochure Put your logo onto business cards that you print yourself Personal uses Scan pictures of your kids and use the images in greeting cards or e mail the images to their grandparents Put a photographic inventory of your house or office on a disk and store it in a safe place You can scan just about anything such as Photos to send out or place in documents Magazine articles to store on your Macintosh Text documents to avoid retyping 3D objects be careful not to scratch the glass to put into catalogs and flyers For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Se Chapter S Use the scan features 29 k 2 om AvMac book Page 30 Friday June 23 2000 10 34 AM HP OfficeJet G Series eee N Begin a scan You can initiate a scan from your Macintosh or from your HP OfficeJet The steps are different depending on whether your Macintosh and HP OfficeJet are directly connected or set up through a network and depending on whether you l
26. e fax number on the keypad Enter all the numbers you would enter if you were dialing the number from a phone e To use an individual or group speed dial code press Speed Dial and enter the code If it is one of the first 10 speed dials you can also just press the corresponding button on the one touch pad located on the left side of the front panel 4 Press Start Fax Black or Color Initiate the process from your Macintosh This section describes the way to initiate a fax from your Macintosh using the Director For information on sending a fax from a specific software program see Initiate the process from within a program 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 Inthe Director click Fax The Send Fax dialog box appears o HP Send Fax z Recipient List 2 Fax Destination Name Company Name Company p Add to Phone Book Add to List Remove Fax Source Cover Page Preview Pages All Template Q From O Include All Pages in Document Tray O Brett Cancel Send Fax Later Send FaxNow 3 Inthe Send Fax dialog box enter the fax number or select one from the Phone Book or Speed Dials lists and other recipient information For more information see Save frequently used fax numbers
27. e front panel OOOO 36 Chapter 9 Use the copy features ZY ID 9 2 om ad AvMac book Page 37 Friday June 23 2000 10 34 AM Use the fax features Using your HP OfficeJet fax model only you can e Send and receive paper faxes and send faxes from your Macintosh e Fax documents from the automatic document feeder ADF or from the glass e Send and receive color faxes If you send a color fax and your HP OfficeJet determines that the recipient has a black and white fax unit your HP OfficeJet will interrupt the send process and resend the fax in black and white NOTE You can only send and receive color faxes from the HP OfficeJet device itself not from the software on your Macintosh Using AppleGuide Help For more detailed information and instructions on performing everyday operating procedures using your Macintosh refer to the AppleGuide Help files in the application To access AppleGuide Help select HP Send Fax Help from the HP Send Fax application s Help menu AppleGuide Help allows you to search for help using the index list of topics or by using Look For which acts like a search tool For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide ee Chapter 10 Use the fax features 37 KS K AvMac book Page 38 Friday June 23 2000 10 34 AM HP OfficeJet G Series wa
28. e fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Start a print job Follow these steps to start a print job from the software program that you used to create your document 1 Load the input tray with the appropriate paper For more information see Load paper or transparency film or load originals Chapter 7 Use the print features 27 eS AvMac book Page 28 Friday June 23 2000 10 34 AM HP OfficeJet G Series mwa 2 From your program s File menu select Print A Print dialog box appears on your screen HP Office Jet G Series Printer 20 General Copies m Print Order Front To Back g H Pages All Q Back To Front orrom Jr Print Quality Normal Paper Type HP Premium Inkjet Paper Image Color ColorSyne Off Print In Background Print On One Side Save Settings J Revert to Defaults J Cancel 3 Make sure that the selected printer is HP OfficeJet Print For more information see Select a printer in the OnScreen Guide If you need to change settings select the appropriate setting option from the drop down list box and set the options for your print job 4 Click Print to begin your print job __ a 28 Chapter 7 Use the print features AvMac book Page 29 Friday June 23 2000 10 34 AM Use the scan features To use the scan features your HP OfficeJet and Macintosh must b
29. eJet G Series software The software offers more features and ease of use For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Review the Director Once installed the Director automatically appears when you start up your Macintosh It provides centralized access to all of the capabilities of the HP All In One software The Director dynamically displays only the buttons that pertain to the attached device You can customize the buttons that are displayed by clicking the Customize button Refer to the Customize the Director section for additional information The following graphic shows some of the features available through the Director Consult the legend for a brief explanation of a specific feature A B C D E F G H ha About mawan Chapter 3 Use your HP OfficeJet with a Macintosh 7 gt L AvMac book Page 8 Friday June 23 2000 10 34 AM HP OfficeJet G Series I K y Feature Purpose A Scan a document or photo and send it to a destination B Copy in black and white or color C Fax in black and white only available on models with fax capability Scan a document or photo and attach it to an email message Scan a document and convert it to text for editing in a text processor Access the Toolbox Customize the appearance and functionality of the Director Access App
30. ease connect the TAE N telephone connector plug provided with the HP OfficeJet G Series into the wall socket TAE 6 code N The HP OfficeJet G Series products can be used was a single device and or in combination in serial connection with other approved terminal equipment Gerauschemission LpA lt 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 For non European customers This product is approved for use only in the country in which it was purchased Local country laws may prohibit the use of this product outside the country of purchase It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment fax machines to public telephone networks VCCI 2 Japan CORB FRUBRESSRESRERARBS VCCI ORB CBO VFABIRRMRECT CORES RRR CEAT ATE EBHWELTHORTM CORBMNISAYPTLEL ALDRICH L C FASS amp SESS SROTCEMBHVET Hg U PRU ERA IGE CIEL YR YRUAELTRSL Notice to users of the Korean telephone network ABAD PHU Ag ALA Wf 49807 AAMAS we 21101 SLI T2 otal OO ROA Wa tal AZT HI APS Ab AUS BA 7171 Od JAS Wessor AigaAaSs be AAEM FAUAWAE BE VE AOA ASB MELIC Notice to users of the New Zealand telephone network 1 This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service 2 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers 3 A Teleperm
31. eate Link dialog box displays a choice of specific applications in the category you have chosen 5 From the subsections that follow refer to the one corresponding to the type of application you are invoking e Email Application e Text Editing OCR Application e Other Application For more information on invoking each of these applications refer to the OnScreen Guide Use links After you create a link the associated link icon appears on the bottom of the HP Workplace You can then open a file in the associated application by dragging and dropping files onto the icon To use a link 1 Inthe file view pane of the Workplace locate the files that you want to send to the application associated with a particular link 2 Click and drag the files onto the desired icon The selected document opens in the associated application NOTE Multi page files are exported into multiple files of the selected type before being passed to the link O OC 26 Chapter 6 Use the Workplace features ZY ID AvMac book Page 27 Friday June 23 2000 10 34 AM s gt Flag Use the print features Most print settings are automatically handled by the program you are printing from or by HP s ColorSmart technology You only need to change the settings manually when you change print quality print on specific types of paper or film or use special features such as two sided printing For comprehensive information see th
32. ent the receiving antenna e Increase the separate between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Product Regulations Manager Hewlett Packard Company San Diego 619 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 CAUTION Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment DOC statement Canada Le present appareil numerique n emet pas de bruitis radioelectriques depassant les limits applicables aux appareils numeriques de la class B prescrites dans le Reglement sur le brouillage radioelectrique edicte par le ministere des Communications du Canada This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Notice to users of the Canadian telephone network The Industry Canada label identifies certified equipment This
33. er For more information see Load paper or transparency film or load originals 2 Ifyou are using anything other than plain paper press Paper Type press p gt until the appropriate type appears and then press ENTER to select it For more information see Recommended paper type settings for copying in the OnScreen Guide 3 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 4 Ifyou want to make more than one copy the default press Number of Copies and then use the keypad to enter the number of copies For more information see Set the number of copies in the OnScreen Guide 5 Change any other applicable settings such as reduction enlargement or special features 6 Press Start Copy Black or Color Initiate the process from your Macintosh Follow these steps to start a copy job from your Macintosh 1 Load the input tray with the appropriate paper For more information see Load paper or transparency film or load originals 2 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 3 Inthe Director click Copy The Copy dialog box appears 4 Change any applicable settings and click Start Copy to start the copy job Stop copying You can stop a copy job from your unit or your Macintosh To do so press Cancel on th
34. ers There are two ways of storing fax numbers that you use frequently You can assign codes that can be used in speed dialing from the front panel and you can save numbers in the address book for use with the software For information about saving entries in the Fax Phone Book refer to the AppleGuide help eee Chapter 10 Use the fax features 43 id AvMac book Page 44 Friday June 23 2000 10 34 AM HP OfficeJet G Series u OO a 44 Chapter 10 Use the fax features NIA o o Zs AvMac book Page 49 Friday June 23 2000 10 34 AM Technical information For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Regulatory information The following sections describe product requirements from various regulatory agencies Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone n
35. etwork through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this equipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you
36. for a brief explanation of a specific feature Left side of front panel Feature Purpose A Access one touch speed dial buttons fax model only B Turn Auto Answer on off fax model only C Start fax fax model only D Use keypad to dial fax numbers enter reduction enlargement percentages enter number of copies or enter text Access various scan copy and fax settings Select or save displayed entry Scroll through scan copy fax setting options m o w Stop job or exit menu Chapter 2 Review your unit s front panel 5 lt J ID Y AvMac book Page 6 Friday June 23 2000 10 34 AM HP OfficeJet G Series eee Right side of front panel to eo 5 Purpose Access various scan copy and fax settings Select or save displayed entry Scroll through scan copy fax setting options Stop job or exit menu Start copy Access special copy features such as Fit to Page Clone or Poster Select a specific Macintosh or program to scan to Start scan Turn unit on off A ST a Q td srmh 6 Chapter 2 Review your unit s front panel lt J ID AvMac book Page 7 Friday June 23 2000 10 34 AM Use your HP OtficeJet with a Macintosh If you connect your HP OfficeJet to a Macintosh you can work from the front panel or from the HP Offic
37. he glass 1 3 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the OnScreen Guide Place the original face down on the glass with the top edge along the green border and align the upper right corner of your original with the top of the white arrow and the end of the green border If you are copying a photo place the short edge of the photo along the green border If you are copying from a transparency that is your original is printed on transparency film place a blank piece of paper on top of the transparency Top edge of original Close the lid Load originals in the automatic document feeder ADF When using the ADF fax model only be aware of the following 20 To prevent paper jams use 16 24 lb 60 90 gsm plain paper or HP Premium Inkjet paper only Also use only letter A4 or legal size originals To avoid a paper jam do not load colored originals printed on a color laser printer photos or photo papers transparency film labels envelopes or slick surfaced papers such as glossy papers Using the ADF you can copy and fax legal size documents however you cannot scan them You can load a maximum of 30 originals at a time when using letter or A4 size papers n rc swrFa Chapter 5 Load paper or transparency film or load originals e IP AvMac book Page 21 Friday June 23 2000 10 34 AM HP OfficeJet
38. iceJet but not connected directly to it press 1 2 3 on your phone 4 After you are finished hang up the telephone To do this using the Macintosh 1 Inthe Director click Toolbox 2 Inthe Toolbox click Device Configuration The All in One Device Settings dialog box appears with the General tab visible 3 Click the Fax tab _ 42 Chapter 10 Use the fax features ZY ID e Z AvMac book Page 43 Friday June 23 2000 10 34 AM Zils HP OfficeJet G Series OOOO 4 Select Fax Receive from the drop down list box O HPAl in One Device Setting Fax Receive Answering Mode Receive Options Manual O Silence Detection Q Automatic Rings To Answer O Fit to Page Answer Ring Pattern All Rings Fax Disposition Print Loaded Paper Size Letter 8 5x 11 in Q Forward Fax Forward Fax Number Block Faxes O Buea Go 5 Inthe Answering Mode area select Manual After you are finished click OK When your HP OfficeJet rings pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet 8 If you hear fax tones press Start Fax Black or Color or if you are receiving from an extension phone on the same telephone line as your HP OfficeJet but not connected directly to it press 1 2 3 on your phone 9 After you are finished hang up the telephone Save frequently used fax numb
39. iew each page select Scan One Page Your HP OfficeJet scans the document and the scanned image appears in the Scan preview window Place your cursor in the Scan preview window and then click and drag to highlight the portion of the image to be sent to the selected destination Click Send Now In the Scan window click Scan One Page if you want to continue scanning additional pages one at a time e Ifyou used the glass your HP OfficeJet scans the document and the scanned image appears in the Scan preview window Place your cursor in the Scan preview window and then click and drag to highlight the portion of the image to be sent to the selected destination Click Send Now ee Chapter 8 Use the scan features 33 ZY ID T e id AvMac book Page 34 Friday June 23 2000 10 34 AM HP OfficeJet G Series u OOO 34 Chapter S Use the scan features NIA o AvMac book Page 35 Friday June 23 2000 10 34 AM Use the copy features Using your HP OfficeJet you can e Produce high quality color and black and white copies using a variety of paper types and sizes including iron on transfers e Enlarge or reduce the size of the copies you make from 25 to 400 of the copy s original size Percentages may vary between models e Make the copy lighter or darker adjust the color intensity and specify the quality of the copies you make e Use special digital copying features to enlarge a vacatio
40. iew your unit s front panel 5 3 Use your HP OfficeJet with a Macintosh 7 Review the Director 0 00 2 ccc 7 Customize the Director 8 Review the Toolbox saa eaea a enoa tne teen eee 9 4 SGU TCDD u woes Sk area aaa eat ae dice ease eee acres ale eine tea s yas 11 Where can I find help 11 SOUP POSTON oni tat hank pad ot dee E ER es 2 01 Lu Su sia ose 11 OnScreen Guide seu feet enie ka ehes tal eedodw i eee het fake 11 AppleGuide Help 11 INteMnet Ne lp isk Soe ee tee uy i Poet otk ee aw eee es dened 12 5 Load paper or transparency film or load originals 13 Load the input tray with letter legal or A4 size paper 14 Review tips for loading specific types of paper 15 TIP papers bes ana e tease asa 2 Suatu ane des ua sa S B sS Eaa 15 Legal size paper roseis s sas puyuqa u te tees 16 Labels only works with printing 16 Postcards only works with printing 16 Continuous banner paper only works with printing 17 Load the input tray with envelopes only works with printing 17 Setthe papertype u mua lw utu a Ou ew ees sei y eae ee a 19 Change the paper size for fax job
41. il AvMac book Page 13 Friday June 23 2000 10 34 AM 5 Load paper or transparency film or load originals Your unit is designed to print and copy onto a variety of transparency films and paper types weights and sizes It is important however that you choose the right paper and make sure that it is not damaged Your unit lets you place originals directly on the glass With the fax model you can also load them in the automatic document feeder ADF For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Chapter 5 Load paper or transparency film or load originals 13 ZY ID T e 2 om ad AvMac book Page 14 Friday June 23 2000 10 34 AM HP OfficeJet G Series eee Load the input tray with letter legal or A4 size paper For best results adjust the paper settings each time you change paper types For more information see Set the paper type 1 Pull out the bottom input tray and slide the paper width and length adjusters to their outermost positions 2 Tap the stack on a flat surface to even the edges of the paper and then check the paper for the following e Make sure it is free of rips dust wrinkles and curled or bent edges e Make sure all the paper in the stack is the same size and type unless you are working with photo paper 3 Insert paper into the input tray print side down and lette
42. it for any terminal equipment indicates only that Telecom accepts that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it does not assure that any item will work correctly with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services 4 The decadic or pulse dialing on this device is unsuitable for use on the telecom network in New Zealand 5 Not all telephones will respond to incoming ringing when connected to the extension socket 6 When using the remote fax receive feature by pressing 1 2 3 the tones generated by the telephones must be at least 65 milliseconds in duration or greater _ 52 Chapter 12 Technical information sp Fg AvMac book Page 53 Friday June 23 2000 10 34 AM Zs HP OfficeJet G Series OOOO Declaration of Conformity According to ISO IEC Guide 22 and EN 45014 Manufacturer s Name and Address Hewlett Packard Company 16399 West Bernardo Drive San Diego CA 92127 1899 USA declares that the product Product Name OfficeJet G55 G55xi G85 G85xi G95 Model Number s C67xxA where x 34 35 36 37 38 39 and 40 Product Options None Note See Declaration of Similarity for product descriptions conforms to the following Product Specifications Safety EN60950
43. l press Menu Press 5 and then press 2 Enter your name using the guidelines provided in the next section Enter text Using the keypad enter your fax number ao A WwW WD After you finish entering your fax number press ENTER a 2 Chapter 1 Additional setup information ZY ID 9 AvMac book Page 3 Friday June 23 2000 10 34 AM HP OfficeJet G Series OOOO A VZ ai Enter text The following list provides tips for entering text using the front panel keypad e Press the keypad numbers that correspond to the letters of a name ABC These letters correspond to this number and so on e Press a button multiple times to see a letter first in uppercase and then in lowercase JKL To get this character Jj K k L 5 e Press 5 this many times 1 2 3 4 5 6 7 e After the correct letter appears press gt and then press the number that corresponds to the next letter in the name Asain press multiple times until the correct letter appears e To insert a space press Space e To enter a symbol such as a hyphen or parenthesis press Symbols to scroll through a list of symbols Ifyou make a mistake press 4 lt to clear it and then make the correct entry e After you are done entering text press ENTER to store your entries Set the answer mode To set the answer mode choose one of the following e If you want your HP OfficeJet to answer every fax call automaticall
44. l product support is necessary This equipment comes with a telephone connector specific to the country where it was purchased Telecommunications general approval UK Pursuant to Section 22 of Telecommunications Act of 1984 this product is approved for secondary attachment to approved primary attachment devices connected to the telecommunications network under the General Approval NS G 1234 5 100003 Notice to users of the Irish telephone network This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting Notice to users of the French telephone network 20000 F 2000 Hewlett tr Packard Co AGREE Connectable Minist re au r seau public charg des fran ais x T l oommunications D cision ART n xxxxF en date du xx xx 1999 Addresse Autorit de r gulation des t l communications 7 square Max Hymans 75730 Paris Cedex 15 Internet wwwart telecom fr M l courrier art telecom fr eee Chapter 12 Technical information 51 Z MB Zils AvMac book Page 52 Friday June 23 2000 10 34 AM HP OfficeJet G Series awas Notice to users of the German telephone network The HP OfficeJet G Series products G85 G85xi and G95 are designed to connect only to the analogue public switched telephone network PSTN Pl
45. lace e He L ej aj E leee el P Mac 059 tyre pea Author o b Hard Drive The left pane allows you to navigate through the Macintosh hard drives The right pane displays the contents of the folder selected in the left pane of the Workplace window Chapter 6 Use the Workplace features 23 SB AvMac book Page 24 Friday June 23 2000 10 34 AM HP OfficeJet G Series www S A Zs Create a fax cover page You can use the HP Workplace to create a fax cover sheet Once created you can send the new cover page using the Send Fax application To create a fax cover sheet 1 Click the New Cover Page icon Alternatively you can select New and then Cover Page from the Workplace File menu An untitled document opens along with the HP Workplace Tools Align and Properties windows 2 Create a cover page using the Workplace tools For more information about using the Workplace tools refer to the AppleGuide help 3 From the File menu click Save 4 Specify a filename and location and then click Save Annotate documents You can use the HP Workplace to add annotations such as rubber stamps and notes to a previously scanned document To annotate a document 1 From the File menu select Import and then as Annotated Document 2 Browse and locate the document you want to open The selected document opens along with the HP Workplace Tools Align and Properties
46. leGuide Help for assistance with the HP software Access copyright information about the HP software o 9 Customize the Director You can customize the Director to display different functions To customize the Director 1 From the Director click Customize The HP Director Customization dialog box appears with the General tab selected 2 Click the Button Customization tab Oo HP Director Customization General Button Customization Sample toolbar Bees eso Select the buttons to display on the toolbar O amp Fax B GB Email amp amp ocr o archive o CopyTo amp amp custom Description The Custom button allows you to quickly scan a document and process the resulting image using any application of your choosing ___ 8 Chapter 3 Use your HP OfficeJet with a Macintosh o o K AvMac book Page 9 Friday June 23 2000 10 34 AM HP OfficeJet G Series n 2 ms Zils 3 Click the buttons you want to display on the Director toolbar If you want to display all buttons click Select All 4 When you have selected the buttons click Apply 5 Click OK to close the dialog box Review the Toolbox The Toolbox allows you to choose and configure the HP OfficeJet device gt To access the Toolbox click the Tools button on the Director HP Toolbox Device Chooser Devic
47. lor Q Mixed Grayscale Q Custom Change Custom Settings SendTo EJj Send Now J Scan 0ne Page J Scan All Restore Defaults J 4 D 9 fa HEWLETT 11 67 100 PACKARD Image Size 0 0 KB HP OfficeJet G Series T_T 3 Click the appropriate button depending on how you loaded your original document e Ifyou loaded your original in the ADF and want to scan all pages go to the Send To drop down list box and select the appropriate destination In the Image Type area select the image type and then click Scan All Your HP OfficeJet scans the original and sends the output to the selected destination e Ifyou loaded your original in the ADF and want to preview each page select Scan One Page Your HP OfficeJet scans the document and the scanned image appears in the Scan preview window Place your cursor in the Scan window and then click eee Chapter 8 Use the scan features 31 Zs Y S2 om AvMac book Page 32 Friday June 23 2000 10 34 AM HP OfficeJet G Series eee and drag to highlight the portion of the image to be sent to the selected destination Click Send Now In the Scan window click Scan One Page if you want to continue scanning additional pages one at a time e Ifyou used the glass your HP OfficeJet scans the document and the scanned image appears in the Scan window Place your cursor in the Scan window and then click and drag
48. m your Macintosh System Folder Extensions DRS6 Files System Folder Extensions HP OfficeJet Fax System Folder Extensions HP OfficeJet Print System Folder Extensions HP OfficeJet Scan System Folder Extensions HP OfficeJet G55 USB System Folder Extensions HP OfficeJet G55xi USB System Folder Extensions HP OfficeJet G85 USB System Folder Extensions HP OfficeJet G85xi USB System Folder Extensions HP OfficeJet G95 USB System Folder Extensions TWAIN Data Sources HP Scan DS System Folder Preferences HP All in One Prefs System Folder Preferences Readiris Prefs System Folder Startup Items HP Director Alias 3 To reinstall the software see the Setup Poster that came with your HP OfficeJet OOOO 4 Chapter 1 Additional setup information ZY ID e Y 2 om AvMac book Page 5 Friday June 23 2000 10 34 AM Review your unit s front panel You can perform many functions using either the front panel or the HP OfficeJet G Series software The method you choose may depend on the function you need to perform or it may depend on which is the most convenient Even if you do not connect your HP OfficeJet to a Macintosh also called stand alone use you can use the front panel to process fax and copy jobs You can change a wide variety of settings using the front panel buttons and menu system Depending on your model your front panel may look slightly different from the following Consult the legend
49. n from 30 32 specifications 49 specifications power 49 speed dialing 43 start copy from front panel 36 copy from Macintosh 36 fax from front panel 39 fax from Macintosh 40 print 27 scan 30 scan from front panel 30 32 scan from Macintosh 30 32 support services 45 T technical specifications 49 telephone numbers 45 text enter on front panel 3 toolbox review 9 tray empty output 22 install legal size tray 21 load input 14 U using ADF 22 links 26 Ww warranty 45 47 Web HP site 12 Index gt KIB NS lt S e Ss Ss a a N o 8 5 gt s kz E SS N v ep S A x a Q gt lt uo unej p HO Inej p uo HO unejep sea on Inej p uo HO Ipay Inej p Ieip ti ON IIp H ON ldu1 9 lqnoq suly ajduy s6uly lqnog sBuiui ajus uneyep suti IV 40 AluQ pues xey Aang 10113 AI89 H 1043 pues nej p 40113 A1313 asing unejap auo 4O pno1 unejep yos Ie6 1 ww 13497 90 g py g Inej p z t 40 Auo pues xey Kiang 10113 Al89 H 10113 puag inejap 10113 A1013 uo nej p JO Inej p uo HO Ie6 4 ov 13997 uo Nya HO yana uaina C yamna i uana C vana C yama Knunoo pue abenGue7 S SUI BPO BABS I MO0d 8S Kowa ul s xe3 lulud ti sy
50. n photo or anything else for display on a wall make wallet size photos to give to family members make high quality copies of photos using special photo paper or copy a report onto transparency film for use in a presentation to a client For comprehensive information see the fully searchable OnScreen Guide To access the guide go to the Director click Tools and choose View OnScreen Guide Make copies You can make copies using the front panel of your unit or using your Macintosh Many copy features are available using either method However while you may find that the Macintosh software offers easier access to special copy features not all functions are available Chapter 9 Use the copy features 35 MIB AvMac book Page 36 Friday June 23 2000 10 34 AM HP OfficeJet G Series www S A Zs All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings Settings that you set in the software s Copy dialog box are reset immediately after you process the job Settings changed in the software s Copy Settings dialog box remain in effect until you change them again For more information see Change settings for all future copy jobs in the OnScreen Guide Initiate the process from your HP OfficeJet Follow these steps to start a copy job from your unit 1 Load the input tray with the appropriate pap
51. nejaq uolped Jols t s puyep Uld ul K S Bpuueo ud ue o D l q lu l s BPO uono 11oO 10113 uond o ti Xey dnyoeg A i una vana yana C vama C yana vama Kk ik A A yana vaina yamna C yana i feIg peeds luuq leiq paeds l l q Igiq p ds drop IB1q p dS IenpiAIpui dnjag suod y newony yoday i 1s l lIIS sBumas nuay as eIG peeds 6o07 Xey uoyoesues seq S AI 5 t 0 Bulllod Buipiewuoj Xey Jaye xe pu s Xey pue ueos s6ui s uoloe3 doo uols u synejag doo jas Aysualul 1o oo s10 09 4 o9ueuu3 oueuu3 L azig jaded jana B5um s juano ay sayeoipul ysu lse yL Bi m s paeldsip ay pales YJLNI ss S p gt yuem no Bunjas ay 0 aaow 0 sMoue sr suoldo nuaw y ejds p o nu W sn H31N3 nus lt uononpay oneworny epay Jamsuy ON leipay Asng wayed Bury Jamsuy dnjesg suoday onewony awnjo deag pue Bulu Buerg easing 10 uo azig Jaded Jamsuy 0 sBulu Japeay Xey awl pue aeq vana yauna oSueu luIeN Z lt dnjas xe 4 paoue Apy 9 lt dn18S xe 4 lt dnjag IeIq p eds lt
52. oad the original in the ADF or place it on the glass Use an HP OfficeJet that is connected directly to your Macintosh You can initiate a scan from your Macintosh or from your HP OfficeJet To do this from your HP OfficeJet 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 Choose one of the following e Ifyou want to preview the scan press Scan To repeatedly until Scan Single Page appears on the front panel display and then press START SCAN Your HP OfficeJet scans the document and then the scanned image appears in the Scan window Scan Single J e Ifyou want to send the scan to a specific program press Scan To repeatedly until the applicable program appears on the front panel display and then press START SCAN Your HP OfficeJet scans the document launches the selected program and displays the scanned image in that program To do this from your Macintosh 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF TT 30 Chapter 8 USse the scan features NY gt id AvMac book Page 31 Friday June 23 2000 10 34 AM 2 Inthe Director click Scan The Scan dialog box appears z HP Scan Scan using 300 x 300 dots per inch Black amp White Text Q Photo Q Mixed Co
53. rhead or top of page first until it stops 4 Slide the paper width and length adjusters in until they stop at the edges of the paper and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper length adjuster _ TT 14 Chapter 5 Load paper or transparency film or load originals Z a S lt gt ad AvMac book Page 15 Friday June 23 2000 10 34 AM e HP OfficeJet G Series OOOO _ 5 Push the input tray back in until it stops Review tips for loading specific types of paper The following sections provide guidelines for loading certain types of paper and film For best results adjust the paper settings each time you change paper types For more information see Set the paper type HP papers e HP Premium Inkjet Paper Locate the gray arrow on the nonprinting side of the paper and insert paper with the arrow side facing up e HP Premium Photo Paper Load the glossy print side down Always load at least five sheets in the input tray You can place the photo paper sheets on top of plain paper in the input tray e HP Premium Plus Photo Paper Always load at least five sheets in the input tray You can place the photo paper sheets on top of plain paper in the input tray e HP Premium or Premium Rapid Dry Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the tray first SS
54. ric inspection authority or electrician as appropriate Notice The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 1 4B based on FCC Part 68 test results Notice to users of the European telephone network CTR21 ce 0560 X This equipment has been approved in accordance with Council Directive 98 482 EC for Pan European single terminal connection to the public switched telephone net work PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance Network compatibility Declaration of Conformity This equipment is designed to work with telephone net works in all European Union countries plus Switzerland and Norway Network compatibility depends on customer selected settings which must be reset to use the equipment on a telephone network in a country other than where the product was purchased Contact the vendor or Hewlett Packard Company if additiona
55. rom wall outlets and telephone jacks before cleaning Unplug this product from wall outlets before cleaning Do not install or use this product near water or when you are wet 9 Install the product securely on a stable surface 10 Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged 11 Ifthe product does not operate normally see the online Troubleshooting Help 12 No operator serviceable parts inside Refer servicing to qualified service personnel 13 Use in a well ventilated area 2 F S2 Ui AvMac book Page i Friday June 23 2000 10 34 AM HP OfficeJet G Series Contents 1 Additional setup information 1 Install your HP JetDirect Print Server _ 1 Connect and configure the print server 1 Install the software u u ake er te a ee ee We ieee 2 Set basic fax settings using the front panel 2 Set the date and time 2 Set the fax header esaea i aap aedo a Dii aaan E aa eee 2 Entertext A462 saa ea eee eee EE E E ee Se ka 3 Set the answer mode 3 Set the Rings to Answer setting 3 Remove and reinstall your HP OfficeJet software 4 2 Rev
56. s 19 Load originals on the glass _ 20 Load originals in the automatic document feeder ADF 20 Process letter or A4 size originals exclusively _ 21 Process legal or mixed size originals _ 21 Avoid iPaper JAMS sues L Sad wee nia Ss fed ae is S Qhi Qakay k bond eds 22 6 Use the Workplace features 23 Access the HP Workplace 23 Create a fax cover page 24 Contents i e T e V2 Ui AvMac book Page ii Friday June 23 2000 10 34 AM HP OfficeJet G Series eee Annotate documents toc 24640 dics clades 6 bege Lee ded elf bag Goi Bids 24 Greate INKS lt 2 eos a ak te see ae ected Seas BRK Sh A Meck prosa y E 25 Wse links ic ope ed Gees eee She Dw oy Aba ENEE Pe wey eee E 26 7 Use the print features a Y 27 Starta Print job a Spek Sn eee eet Piao Sugden Sq Saud apasi aa 27 8 Use the scan features a Y 29 BeGin acSCan a wat ma Z pu ats tied apc eae ere na ase eee ga 30 Use an HP OfficeJet that is connected directly to your Macintosh 30 Use an HP OfficeJet that is networked 32 9 Use the copy features 35 Make copies isc s
57. was g Enable fax confirmation Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax A confirmation message that indicates whether a fax was successfully sent appears briefly on the front panel display after each fax If you need printed confirmation that your faxes are successfully sent follow these instructions before sending any faxes To do this using the front panel Press Menu Press 3 and then press 6 After 1 Automatic Reports Setup appears press ENTER Press gt gt until Print Report Send Only appears Press ENTER to select it a A WwW DS To do this using the Macintosh 1 Inthe Director click Toolbox The HP Toolbox dialog box appears HP Toolbox Device Chooser Device Configuration View OnScreen Guide View AppleGuide Help B Cox 2 Inthe Toolbox click Device Configuration The All in One Device Settings dialog box appears with the General tab visible __ TT 38 Chapter 10 Use the fax features ZY ID 9 AvMac book Page 39 Friday June 23 2000 10 34 AM Z Zils HP OfficeJet G Series OO A 3 Click the Fax tab HP All in One Device Settings B General Fax V About FaxGeneral_13 Se FaxHeader__ _____ _Tjme and Date Fax Number Time 2 18 PM O 24 Hour Display Date 5 5 2000 Name or Company w Time and Date
58. windows 3 Annotate the document using the Workplace tools For more information about using the Workplace tools refer to the AppleGuide help From the File menu click Save 5 Specify a filename and location and then click Save _ 24 Chapter 6 Use the Workplace features ZY ID id AvMac book Page 25 Friday June 23 2000 10 34 AM HP OfficeJet G Series T_T Create links HP Workplace allows you to set up links that associate an application with a particular icon Links allow scanned images to be sent to sent to the associated application To create a link 1 From the Edit menu select Preferences The Workplace Preferences dialog box appears with the General tab visible 2 Click the Links tab Preferences Enabled Links Enable gt gt Pict to SimpleText i Email to 0utlook __ Disable OCT to SimpleText 3 Click New The Create Link dialog box appears Create Link vO 2p Specify the type of application that this link will invoke Q Email Application Q Text Editing OCR Application Other Application vO 3p lt lt Back Next gt gt J Finish Chapter 6 Use the Workplace features 25 e AvMac book Page 26 Friday June 23 2000 10 34 AM HP OfficeJet G Series awas MB Zils 4 Select the type of application that the link you are creating will invoke and then click Next The Cr
59. y verify that Auto Answer is enabled The light next to Auto Answer on the front panel is on when the feature is enabled Press the Auto Answer button to turn it on or off e If you do want to answer fax calls manually turn Auto Answer off Set the Rings to Answer setting This setting tells your HP OfficeJet how many rings should occur before it answers an incoming call Follow these steps to change the Rings to Answer setting manually To use this feature Auto Answer must be enabled The light next to Auto Answer is on when the feature is enabled Press the Auto Answer button to turn it on or off 1 Press Menu 2 Press 5 and then press 3 3 After Answer on Ring appears press gt gt to scroll to the desired number of rings 4 After the number you want appears press ENTER ee Chapter 1 Additional setup information 3 ZY T e AvMac book Page 4 Friday June 23 2000 10 34 AM HP OfficeJet G Series awas S A Zs Remove and reinstall your HP OfficeJet software When you remove a program you need to remove all files associated with that program not just the files you see in a particular program folder NOTE Before removing your HP OfficeJet Software make sure to save any cover pages fax logs and phone books that you wish to maintain 1 Remove the following applications from your Macintosh Applications HP All in One Software Applications Readiris 2 Remove the following files fro

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