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Xerox 7428 All in One Printer User Manual

1. Open your Web browser and enter the TCP IP address of the printer in the Address or Location field Press Enter If the printer s CentreWare Internet Services Web pages begin to display on the computer you are communicating with the printer If not make sure that your Web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step Verify that the Internet protocol TCP IP is installed in the Windows 2000 or XP computer On the Windows 2000 Desktop right click My Network Places and select Properties Right click Local Area Connection and select Properties On the Windows XP desktop click Start Control Panel and double click Network Connections Right click the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click highlight this item with your mouse and click the Properties button to verify that this computer is using either a dynamic or static method to obtain a valid TCP IP address and that the computer s host name is being resolved using DNS If the TCP IP protocol is not loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your operating system installer disk readily available click the Have Disk button and follow any remaining instructions Once the protocol has been installed you can cl
2. WorkCentre 7425 7428 7435 167 System Administrator Guide Scanning and Faxing 168 WorkCentre 7425 7428 7435 System Administrator Guide Printer Management This chapter includes Xerox Standard Accounting on page 170 Annotation Bates Stamping on page 177 Media Card Reader on page 179 USB Printing on page 184 Thumbnail Preview on page 187 Hard Disk Data Encryption on page 188 Xerox Smart eSolutions on page 189 169 Printer Management Xerox Standard Accounting Overview When enabled Xerox Standard Accounting XSA tracks the numbers of Copy Print Network Scanning E mail Server Fax Internet Fax and Embedded Fax jobs when these features are installed on the printer for each user Usage limits can also be applied to users to restrict the total numbers of copy print fax and scan jobs that a user can perform Administrators can print a report which contains all XSA data XSA is set up through CentreWare Internet Services Administrators must create accounts and specify limits before users are authorized to access the printer When XSA is set up users must enter their account details at the printer to use the printer When they have finished their job their XSA allocation is reduced by the number of prints copies or scans performed When XSA is enabled users must enter their account details in the printer driver to print documents from their computers The XSA feature is mutually exclusive from any other accou
3. 8 Select Close until the Tools screen is displayed 9 Wait several seconds for the Auto Clear service to log you out 10 If you changed any settings the printer will automatically reboot to register and enable your new settings After the printer is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For more information see Configuration Report on page 22 Receiving Computer Configuration The following describes the configuration procedure for the receiving computer server or computer Using FTP 1 Ensure that File Transfer Protocol FTP services is running on the server or computer where images scanned by the printer will be stored Note down the IP address or host name 2 Create a user account and password for the printer When a document is scanned the printer logs in using the account transfers the file to the server or computer and logs out Note down the user account and password details WorkCentre 7425 7428 7435 123 System Administrator Guide Scanning and Faxing 3 Create a directory within the FTP root to be used as a scan filing location repository Note down the directory path 4 Test the FTP connection by logging in to the scan directory from a PC with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and the FTP service
4. Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Select the Security folder then the Authentication Configuration Select Login to Remote Accounts from the Login Type drop down list Select the Print Stored File from Folder or Folder to PC Server Enabled check boxes to enable these services 7 Select the Non account Print Enabled check box if you want to enable printing for people without accounts 8 Click Apply then click Reboot Machine 9 Refresh your browser click the Accounting folder then Accounting Configuration Qo wo NS 10 Select Network Accounting from the Accounting Type drop down list 11 From the Verify User Details drop down menu select either Yes or No keep logon records The Yes selection will verify user information When No keep logon records is selected User ID and Account ID must be entered at the printer but user information will not be checked A logon record will be kept by the printer however 12 Click Apply then click Reboot Machine WorkCentre 7425 7428 7435 67 System Administrator Guide Security Note Refresh your Web browser then click User Details Setup to set the Store User Details setting You can set either NVM or hard disk as the destination for saved authentication information User Details Setup also allows you to configure the characteristics of the login prompt for User Authentication Configure Communic
5. The customer is also responsible for purchasing and configuring the access cards The following card types are recommended e Axalto Pegasus 64K V2 e Axalto Cyberflex 32K V1 e Axalto Cyberflex 64K V2 e Gemplus GemXpresso 64K V2 e Oberthur 72K V2 e Oberthur Cosmopoll 32K V1 e Oberthur D1 72K V2 contact less and PIV Note Other card types may function with the solution but have not been validated WorkCentre 7425 7428 7435 89 System Administrator Guide Security Preparation The following items and information are required before installation e Compatible Card Reader See Supported Card Readers on page 89 e Compatible Access Card See Supported Card Types on page 89 e Common Access Card Enablement Kit e TCP IP enabled on the Printer e DNS Host name or static IP address assigned e Network Settings to be checked to ensure network is fully functional e Domain Controller DC information e Domain Controller authentication environment e IP address or Host Name e Domain information e Domain Controller Root and Intermediate certificates e Check that all certificates are in 64 bit X 509 format e Determine if the DC is registered with the OCSP at this site e OCSP Server information e OCSP Server URL e OCSP Root and Intermediate Certificates e Check that all certificates are in 64 bit X 509 format e Proxy Server configuration details To set up the Domain Controller DC validation you will need to determine if y
6. To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button LPD Port Number 46 On the LPD selections menu press the selection line labeled LPD Port Number Press the Change Settings button Note the setting of Port 515 which is the recommended default value To change the setting use the keypad displayed on screen To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button WorkCentre 7425 7428 7435 System Administrator Guide TCP IP LPD Enablement LPD Maximum Number of Sessions Select LPD Maximum Number of Sessions Press Change Settings Select a number from 1 to 10 To change settings press Save To exit without making changes press Cancel ie ie See Exiting the LPD Selections Menu To exit the LPD selections menu which returns you to the Port Settings menu press the Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and Returning to the Tools Tab 1 To exit the Port Settings menu returning to the printer s Tools screen press the Close button in the upper right corner of the Port Settings menu screen 2 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the printer will automatically reboot to register
7. touch Change Settings set the item and touch Save 7 Touch Close to return to Common Service Settings selections WorkCentre 7425 7428 7435 147 System Administrator Guide Scanning and Faxing 8 Touch Reports Select each item of interest then touch Change Settings to modify the desired setting Touch Save to save any new settings e Job History Report Automatically print every 50 print operations Default is O Off e Activity Report Automatically print every 100 transactions Select either On or Off e Transmission Report Undelivered Automatically print Select either On or Off e Transmission Report Job Deleted Automatically print Select either On or Off e Folder Report Automatically print Select either On or Off e Broadcast Multi poll Report Automatically print Select either On or Off e Relay Broadcast Report Automatically print Select Off Send to Relay Station Print at Local Station Send to Relay or Print at Local Note A Relay Station is another Fax capable machine to which faxes can be sent Use of the second machine can help to cut down on broadcast Fax phone charges such as those associated with long distance calls e Scan File Transfer Report e 2 sided Report Default is 1 sided e Recipient on Activity Report How many characters from other party is printed on Activity Report Select First 40 characters or Last 40 characters e Job Flow Error Report Automatically print Select either On or O
8. 70 WorkCentre 7425 7428 7435 System Administrator Guide Authentication Enable Specific Xerox Secure Access Settings 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Select the Security folder In the Security folder select the Remote Authentication Servers folder In the Remote Authentication Servers folder select Xerox Secure Access Settings ge UIE Eee NS In the Xerox Secure Access Settings area a Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that will be displayed on the printer s screen informing users how to authenticate themselves at the printer b If the Title and Prompt have been configured on the Secure Access Server then that information will override the information entered here c Select the Enable box for Local Login to allow users to log in locally at the printer Select the Enable box for Get Accounting Code to get user accounting data from a networked Accounting Server if used e Click Apply Using Secure Access 1 Read the printer s prompt to determine what needs to be done to be authenticated at the printer Authentication methods include swiping a card placing a proximity card near the reader or entering a user ID or PIN personal ident
9. 9 If prompted enter the system administrator user name and password default admin 1111 84 WorkCentre 7425 7428 7435 System Administrator Guide Secure Watermark Secure Watermark This procedure enables the System Administrator to set parameters for the inclusion of a Secure Watermark as the background for any documents that are copied or printed on this or another identical model machine Secure Watermark works with copy job client print folder print media print incoming fax prints and reports You must purchase the Security option to enable this feature Contact your Xerox representative to purchase the option Secure Watermark configuration items include Default Watermark Effect Default Watermark Font Size Background Pattern Date Format Font Color Density Watermark Background Contrast Force Watermark Copy Job Force Watermark Client Print Force Watermark Print Stored File Force Watermark Media Print Custom Watermark 1 Custom Watermark 2 Custom Watermark 3 Configuring Secure Watermark Ri St eM Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch System Settings Touch Common Service Settings Touch Watermark If not visible use the scrolling arrow in the Features column On the Watermark screen in the
10. Click the Connectivity folder then the Protocols folder Select LPD in the directory tree The available selections include e Port Number Default value is 515 As this is the port for the TCP Spooler assigned by the IANA Internet Assigned Numbers Authority the default value should not need to be changed e TBCP Filter Displayed when PostScript is enabled e Connection Time Out e Maximum Number of Sessions Enter the maximum number of simultaneously connected hosts for this interface Enter a Time Out value for jobs being sent to the printer through this port This is the length of time that the controller will wait for an end of job command before printing the current job Click the Apply to accept the changes or Undo to return the settings to their previous values Note Changes to settings are not applied until you restart the printer A Reboot Machine button is available on the Status Tab of CentreWare Internet Services Configure SNMP It is possible to remotely define and modify GET Read Only SET Read Write and Trap SNMP Simple Network Management Protocol community names for the printer You can also enter the System Administrator s Name here for packet identification purposes SNMP Community Name properties that can be configured Community Name Read Only This is the password for SNMP GET requests from the SNMP Manager to the Agent in the printer Applications such as Xerox Printer Map or CentreWare Co
11. LDAP Group Access 1 Click the Properties tab click the Connectivity folder click the Protocols folder then click the LDAP folder 2 Inthe LDAP folder click LDAP Group Access 3 Onthe LDAP Group Access page 4 Inthe Color Authorization area on the Color Access Group line type CN Color CN Users DC crmttrinity DC lab 5 Click Apply then reboot the printer at the prompt 6 Continue with the next procedure to set Authentication Configuration Authentication Configuration 1 2 3 4 5 6 Click the Properties tab then click the Security folder Click Authentication Configuration The Properties tab refreshes and the Authentication Configuration gt Step 1 of 2 page appears On the Authentication Configuration gt Step 1 of 2 page in the Authentication Configuration box a Inthe Login Type drop down list click or verify Login to Remote Accounts b On the Folder to PC Server line click or verify the Enabled check box c On the Non account Print line ensure that the Enabled check box is not checked if you wish to enable people without accounts to continue to print d On the Guest User line in the drop down list click or verify Off Click Apply then reboot the printer following the prompt Continue with the next procedure to set Authentication System Authentication System 1 Click the Properties tab click the Security folder then click the Remote Authentication Servers folder In the Remote
12. Touch the Tools tab Select System Settings 3 4 5 6 Select Connectivity amp Network Setup 7 Select Port Settings 8 On the Port Settings screen select Receive E mail and then select Change Settings 9 On the Receive E Mail screen select Port Status and select Change Settings 10 On the Receive E Mail Port Status screen select Enabled then select Save 11 Select Close until the Port Settings screen is displayed 12 On the Port Settings screen select Send E Mail and then select Change Settings 13 On the Send E Mail screen select Port Status and select Change Settings 14 On the Send E Mail Port Status screen select Enabled then select Save 15 Select Close until the Tools screen is displayed 16 Set the IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as stated below a Select Protocol Settings b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Static proceed to Step 4 Note When using a DHCP server also configure the DNS or WINS Windows Internet Name Service server WINS for SMB support in CentreWare
13. cece cence eee renner rererere 84 Secure Watermark sareen EE weeneK neat enmieate tian N 85 Configuring Secure Watermark 0c cece eee een een e eee n ence een eee 85 Secure PRIN os Haw sedrenmemianeememanmammaninmwman mieten dad dank adlad aad aa aa dala dk ade 87 Using Secure Print from the Print Driver 0 cece eee e eee ee eee ences 87 Using Secure Print from CentreWare Internet Services 0 eee e eee eee 87 Xerox Common Access Card 0 ccc cece cece eee ene e eee e eee ee eneene eens 89 Supported Card Readers cece cece cece cece e cence eee cence eeneeeeee 89 Supported Card Types nt acu nl er ns rr po aa ee a nd ese amp deste eee aspen sbi 89 Preparation icc cascecensa aan ea asec PEF pales peeks snc e EE TERR 90 Installing the Common Access Card Software eee e cece e cence eee eee eee 91 Enabling and Configuring the Common Access Card Feature 20e0 eee 92 6 Scanning and Faxing Enabling Options with Software Keys 0 eee eee ee eee e cence eee eee ee sentence 98 Speci l FeQturess i cccadeies ted sdaaderaa tebe awd ae a aa dw sud me a Ea Ea a E daw EEES 99 4 WorkCentre 7425 7428 7435 System Administrator Guide SCC CO EPA deseo id e ARE exac E E OREA cua anda arsuet ah whet athat wih aia 100 E mail OveivieW a gar raa raa R E E R E pasa see 100 Preparation S een enie ae ee a a edd E D Aa aaa OE bud aaa aba ced 100 Installation Procedure
14. 2 Verify that the printer is powered ON Verify that the printer and Computer are using the correct cabling to communicate over the network Use category 3 UTP patch not crossover cable for 10 Base T communications category 5 UTP patch not crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the printer and Computer is fully plugged into the Network Interface Card NIC Check the light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC At the Printer 1 Print a Configuration Report Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is Enabled Under the EtherTalk data label verify that the Port is enabled and that printer has been assigned an EtherTalk Printer Name and an EtherTalk zone If one or more of these parameters need
15. Click the Connectivity folder and select the Protocols folder then selectTCP IP In the DNS Configuration section select Obtain DNS Server Address Automatically or manually enter the DNS Server address information when using STATIC BOOTP or RARP IP address resolution Click Apply You may be prompted to reboot the printer Validate that your Printer has been Registered for Smart eSolutions 1 2 Click the Properties tab Click the Services folder then the Xerox Services folder WorkCentre 7425 7428 7435 189 System Administrator Guide Printer Management 3 4 Click Xerox Communication Server In the Communication Log area check for the word Success or Fail in the message e Example id 20301 00 Success e Example id 20301 04 Fail Cancelling Communications with the Xerox Smart eSolutions Server 1 DO E a Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder then the Xerox Services folder Click Xerox Communication Server In the Communication Setup area uncheck the Server Communication check box Click Apply 190 WorkCentre 7425 7428 7435 System Administrator Guide Troubleshooting This chapter includes General Troubleshooting Procedure on page 192 TCP IP Trouble
16. Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Services folder Ges E Click the Printing folder then the Language Emulations folder to see the Page Description Languages currently supported by system software 6 Click Print Mode to access a list of the printer s Input Ports displaying the Page Description Language emulations they are currently set to use 7 Depending upon the Ports enabled at the printer the list of displayed Ports includes Parallel AppleTalk with PostScript SMB LPD IPP WSD and Port 9100 Typical Page Description selections for each Port include Auto auto select PostScript HP GL 2 PCL and TIFF JPEG 8 Click Apply Banner Sheet Printing When documents are sent to print at the printer a banner sheet is printed identifying the PC that sent the print job The banner sheet is printed on paper from a selected tray When the selected tray is empty the printer will automatically switch to another tray with the same size paper and print the banner sheet from that tray The printer will continue to print banner sheets from this secondary tray until the selected tray is refilled To set banner sheet printing and select a banner sheet paper tray 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine St
17. Click the Remote Authentication Servers folder Enter your user name and password at the prompt default admin 1111 7 Click Authentication System and pick LDAP from the Authentication System Settings drop down list 8 Enter the Server Response Time Out and the Search Time Out 9 Select the Enabled check box next to Assign UPN User Principal Name if desired 10 Click Apply and click Reboot Machine OV Ore Ue LDAP User Mappings You can click LDAP User Mappings to specify the attributes to search for within the LDAP database For more information about LDAP user mappings see LDAP User Mappings on page 108 LDAP Authentication To set LDAP for authentication click LDAP Authentication For Authentication Method choose either Direct Authentication or Authentication of User Attributes Direct Authentication uses the user name and password entered by the User for authentication with the LDAP server Authentication of User Attributes allows you to specify the what is entered by the user Attribute of Typed User Name and what is used by the device Attribute of the Login User Name to authenticate the user If Use Added Text String is enabled default disabled then what ever text is entered in the Text String Added to User Name box is added to the user input prior to authentication Knowledge of LDAP Server authentication requirements and capabilities are required to properly configure these settings 66 WorkCentre 7425 7428 74
18. SMB Host Names continue to match the entries in the Server s database Also verify that the IP Address shown on the Report matches the IP address in the Server s database If the information is incorrect on the Server NetBIOS communications from the computers to the printer will be disrupted At the Computer 1 Open your Web browser and enter the TCP IP address of the printer in the Address or Location field Press Enter If the printer s CentreWare Internet Services Web pages begin to display on the computer you are communicating with the printer If not make sure that your Web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step On Windows 2000 computers verify that the Internet protocol TCP IP is installed and that it is configured for DNS resolution of the NetBIOS Host Name Also verify that the Client for Microsoft Networks is installed Finally through Add Remove Programs and Add Remove Windows Components select Other Network File and Print Services click Details check the box for Print Services for UNIX and click OK and Next Run a Command DOS prompt on the computer and perform ping tests to verify successful packet transmission first to the computer s NIC then to the Gateway if being used then to the printer s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press Enter Note that there is a space between the word ping and the firs
19. The color calibration procedure is used to ensure consistent color reproduction over time for copies and prints Performing the calibration procedure adjusts the output densities to be as close to the printer s specified values as possible If performed on media which has lower densities the outcome will be increased densities and vice versa It should be performed if optimal color reproduction and consistency over time is desired 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select the Setup amp Calibration button Select the Calibration button from the Group section The Calibration screen will be displayed Select the required calibration button e Copy Job 1 Text amp Text Photo Modes e Copy Job 2 Photo Mode e Print Job 1 Lower quality modes NO Ye w e Print Job 2 Higher quality modes 8 Select the Paper Supply button The Paper Supply screen will be displayed 9 Select the required paper tray to print the Calibration Test Page from the list displayed and then select the Save button 10 Select the Target button 11 Select the required calibration type e Copy amp Print Jobs e Copy Jobs Only e Print Jobs Only e None Note To fully calibrate both copies and prints it is necessary to run all four job types and apply them to t
20. You must have an S MIME certificate on the printer to perform encryption For information on S MIME certificates see Configuring S MIME certificates with CentreWare Internet Services on page 78 e S MIME Communication Set whether to enable or disable S MIME Communication when a certificate ID is set e Receive Untrusted E mail Set whether to receive untrusted E mail or not e Receive Untrusted iFAX Set whether to receive untrusted iFAX or not e Message Digest Algorithm Select a message digest algorithm from SHA1 or MD5 e Message Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 e Digital Signature Outgoing E mail Set whether to always attach a digital signature to E mail or to select a digital signature when sending E mail e Digital Signature Outgoing iFAX Set whether to always attach a digital signature to iFAX or to select a digital signature when sending iFAX e Signing Certificate for Email Attachment Device Certificate allows you to determine which certific ate is to be used to sign Email attachment Smart Card Certificate is only effective when Always add signature is selected for Digital Signature Outgoing Email e Certificate Auto Store Select whether or not to automatically store a S MIME certificate attached with the E mail when receiving E mail sent from an address registered in the address book Select Close repeatedly until the Tools screen is displayed Wait
21. allowed in Maximum Connections Accept the Workgroup name shown or enter your own workgroup name Either accept the default SMB Host Name which is automatically built by the printer to assure the name s uniqueness or enter your preferred name Note that this will be the NetBIOS name that is resolved by the Naming Server DNS or WINS to an IP Address for the printer If using a WINS server enable the WINS Server Address Resolution check box When enabled the printer will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS Windows Internet Naming Service Servers Note that two IP Address lines with entry boxes are provided for manual entry when DHCP is not selected To apply setting changes click the Apply button then click the Reboot button to reboot the printer To exit without making any changes click the Undo button Note To use the printer s NetBIOS name over the TCP IP Network the DNS and WINS Servers must be configured for NetBIOS name to IP address resolution Also make sure that the printer is informed of the addresses of the DNS WINS Servers For more information see TCP IP Dynamic Addressing on page 48 and Microsoft NetBIOS over IP Networks on page 52 Setting Up a Computer to Print Directly to the printer See Microsoft NetBIOS over IP Networks on page 52 WorkCentre 7425 7428 7435 53 System Administrator Guide Network Management IPP Configuration The Internet Printing Pro
22. icacacs sng cee bingnee tan tet oie nih ass elah ai eae elaine 101 LDAP Server Configuration 0 cece ccc cece nce nnn e eect nee neennees 106 Network Scanning Using Templates 0 0 0 ccc ccc cee cence teen n eee eens 112 OVEIVIEW 3 25 scent E wis dail nie kei hace ne nei E 112 Installation CHEGKISE ereraa agadan aaga ieehangs deece naan ag 113 Configure a Scan Filing locaton a ate eve va cs evan ere ye yak Ree set eee eee 114 Configure a Scan Filing Repository using FTP 0 eee e cece e eee eens 114 Configure a Scan Filing Repository using SMB 0 ec ee eee e cence eee 115 Testing Network Scanning using templates 0 0 ccc e cece eee ences 120 Scan to PEAPTPISMBY 5c a schate weaned stesos wasn ncnd eet es a ete arene me ote eee 121 OVEIVIOW 224 woke eeeestete ete te de tee ela aie Se eet ES 121 Install tigi Procedure onus avait ene Rnna te dues n o ea a taka a E A aren 122 Enabling Ports and Setting TCP IP 0 cece cence cece eonenn nee neennes 122 Receiving Computer Configuration 0 cece cece ccc e eee e nee neenees 123 Adding the Receiving Computer s Address to the Address Book 04 124 Using the Scan to PC FTP SMB Feature 0 cece cece cece nee eee eens 125 SCONAG HOME zasno erecode eea sdes aa ae a a aoe due bee dteed dire debe ie 126 Preparing for Scan to Home Installation 00 c cece ce eee eee eens 126 Configure
23. if available a precise location can be set by the System Administrator Press Save to save changes 12 Press Format amp Style to specify the size and color of type for the Bates Stamp Press Save to save changes 13 Press Save when done then press Save again 14 Press the Start button Configuring a Precise Bates Stamp Location 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter 3 Press the Machine Status button WorkCentre 7425 7428 7435 177 System Administrator Guide Printer Management Touch the Tools tab Press Copy Service Settings Press Copy Control Press the down arrow to scroll to the Bates Stamping selection lines 90 ON OG Ee Press the applicable Bates Stamp position lines to set the precise location for your Bates stamp using x and y axes 9 Press Change Settings to change settings 10 Press Save to save your changes 11 Press Close until the System Settings screen is displayed 12 Press Exit on the System Settings screen to return to the Main All Services screen 178 WorkCentre 7425 7428 7435 System Administrator Guide Media Card Reader Media Card Reader The Media Card Reader is available as an optional kit After the Media Card Reader is installed you can print digital camera image data Exif and documents PDF TIFF stored on the media card For more informa
24. if required b Re enter the Password if required c Enter a file name for the file you want to import or select the file to be imported by clicking the Browse button 7 Click the Import button 8 Refresh the Web browser 9 Click the Security folder Configure the certificate 10 Click Certificates Management 11 Select Local printer for Category S MIME for Certificate Purpose and then click the Display the List button 12 Place a check mark in the box in front of the Certificate you wish to view details for 13 Click the Certificate Details button 14 Click the Use this certificate button 15 Click Reboot Machine The printer will be unavaillable for a short period of time Configure S MIME settings 16 Refresh the Web browser 17 Click the Security folder 18 Click SSL TLS Settings 19 Select the Enable check box for S MIME Communication 20 Apply the settings a Click Apply b The right frame on the Web browser will change to the printer reboot display c Click Reboot Machine The printer will be unavailable for a short period of time Configure the settings for S MIME 21 Refresh the Web browser 22 Click the Security folder 23 Click S MIME Settings and set the following items e Message Digest Algorithm Select a message digest algorithm from SHA1 or MDS e Contents Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 e Certificate Auto Store Click
25. prompt on the computer and perform ping tests to verify successful packet transmission first to the computer s NIC then to the Gateway if being used then to the printer s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press Enter Note that there is a space between the word ping and the first xxx Let xxx xxx xxx xxx first represent the computer s IP address then the IP address of the default gateway and finally the IP address of the printer If successful you will receive a reply such as Reply from xxx xxx XXxX XXX bytes 32 time lt 10ms TTL 1 28 If you receive Time Out or 0 bytes received notifications the printer being pinged is incorrectly configured or malfunctioning When CentreWare Internet Services are successfully displayed on your monitor retrieve your scanned test document For more information see Retrieving Images from Folders on page 130 WorkCentre 7425 7428 7435 203 System Administrator Guide Troubleshooting Image Quality Troubleshooting Problem Repeating white or colored marks spots lines bands every 94 mm approx 3 75 in or 37 mm approx 1 5 in Cause The drum cartridge has deteriorated or is damaged Solution Replace the drum cartridge that matches the color of the defect Repeating Image Mark or Spot every 84mm approx 3 25 in White streak or deletion running full length of sheet from Lead edge to trail edge Media was run in incorrect m
26. Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the printer and Computer is fully plugged into the Network Interface Card NIC Check the light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC At the Printer 1 Print a Configuration Report Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is Enabled Under the TCP IP data label determine the method being used to assign TCP IP addressing to the printer Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have not changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the printer to be assigned a new IP Address when it is powered off for an extended period of time This will interrupt communications with computers
27. Bates Stamping Overview Adding notes to scanned and copied pages annotation is primarily a user controlled feature Bates Stamping is used in the legal profession to sequentially number or date time mark documents as they are scanned and copied by the system A number of parameters are available for selection as specified below Note Other forms of annotation are available with default parameters set by the System Administrator using the same button pressing sequence stated in this section under Configuring a precise bates stamp location For these other forms of annotation note that you will need to press the Copy Defaults button after pressing Copy Service Settings on the Tools tab to modify stamp settings Configuring Bates Stamp Settings Insert a document in the printer s document feeder Press Copy on the Main All Services screen Press the Output Format tab Press the Annotations button Select Bates Stamp Set Bates Stamping to On OY ee MS a Press the Prefix text box and press Edit if necessary to use the displayed keyboard to specify the Prefix to use Press Save 9 Press the Number of Digits button to assign the number of digits for printed page numbers Press Save to save setting changes 10 Press Apply To in order to specify the pages on which to print the Bates Stamp Press Save to save changes 11 Press Position to specify the relative position on the page for the printed Bates Stamp Note that
28. Directory Root area The entry should be in base DN format for instance ou people dc xerox dc com For Login Credentials to search entries choose whether system credentials entered on CentreWare Internet Services will be used for LDAP queries or the Credentials of the Remotely Authenticated User Credentials entered by the user when logging in at the machine s control panel For System Login Name and Password enter the Login Name and Password if required in the boxes provided for access to the LDAP server Note Login credentials are not required to supply address information for E mail 9 10 11 12 13 14 15 Enter your required number for Maximum Number of Search Results This is the maximum number of addresses that will appear which match the search criteria selected by the user Select Use LDAP Server Time Out or select Wait and enter a Search Time Out 5 120 seconds Select the LDAP Referrals Enabled check box if you would like the server to refer to additional LDAP servers when user information is initially unavailable If using LDAP Referrals enter the number of additional servers 1 5 to check for user information LDAP Referral Hop Limit For Perform Query On select the method that you would like LDAP to use to perform searches e Mapped Name Field Will search on the single LDAP field currently mapped to Common Name on the LDAP User Mappings page e Surname and Given Name Fields Will combin
29. Enabled check box if you wish to allow printing for a user without and account d Select Apply then reboot the printer after the prompt e Select Next to continue to the Authentication Configuration gt Step 2 of 2 page 6 Inthe Authentication Configuration gt Step 2 of 2 page click Configure next to Authentication System 7 Inthe Authentication System page a Select Authentication Agent from the Authentication System Settings drop down list b Set the Server Response Time out and Search Time out c Select the Assign UPN User Principal Name Enabled check box to assign a user principal name d Select Apply then reboot the printer after the prompt 8 To set service access Refresh your Web browser Click the Security folder then Authentication Configuration In the Authentication Configuration gt Step 1 of 2 page click Next Under Device Default State Configuration click Configure next to Service Access pena s Select one of the following for each service you want to control Unlocked Allow unrestricted access e Locked Show Icon Require login for access The service icon is visible to all users in the all services screen e Locked Hide Icon Require login for access The service icon is hidden until an authorized user logs in f Click Apply and enter the Administrator User name and password when prompted default of admin and 1111 g Click OK h Click Reboot Machine when it displays on screen
30. Fax on page 154 Internet Fax iFAX on page 162 97 Enabling Options with Software Keys Options such as Scanning E Mail Folder Network Twain Security Disk Overwrite Secure Watermark Internet Fax iFAX Server Fax and Job Based Accounting require purchase and subsequent enabling with a supplied 12 character key Software keys are usually included with the kit documentation as a sticker on the manual or they may be already installed on the printer as per the purchase agreement Upon receipt of the software key use the following procedure to enable the associated Option 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch System Settings Touch Common Service Settings Touch Maintenance Note that you may have to use the scrolling arrow to see this selection Touch Software Options and touch Keyboard Enter the key using the on screen keyboard in the box provided 9 Touch Save then touch Reboot ort ee 98 WorkCentre 7425 7428 7435 System Administrator Guide Special Features Special Features Some features can be customized and special features can be enabled For example you can change the duration of built in timers Contact your Xerox representative for more information about special features and special feature codes To ena
31. In Windows XP on the Specify a Printer screen select Connect to this printer or to browse for a printer select this option and click Next As a shortcut if you know the UNC Universal Naming Convention of the printer enter it in the text box Click Next In Windows 2000 on the Locate Your Printer screen select Type the printer name or click next to browse for a printer Click Next When the Browse for Printer screen displays wait for the screen to finish loading its list of Shared Printers The displayed format for many of these Shared Printers is the UNC of the Printer for example computer i e Server name share i e Printer name On the Browse for Printer screen either click one of the displayed Servers or UNCs or enter the UNC of your server and its shared printer Click Next When prompted for the driver files select Have Disk and browse to the location of your print driver Select the INF file then click Open When the Install from Disk screen displays verify the path and file name are correct and click OK Select the model that corresponds to your Printer and click Next Enter a name for your Printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click Next Select Yes to print a test page Click Next Click Finish Configure the Print Driver 1 2 3 On the desktop from Star
32. Internet Services interface WorkCentre 7425 7428 7435 91 System Administrator Guide Security Enabling and Configuring the Common Access Card Feature Enabling the Common Access Card Software Option Once the correct version of the software has been successfully loaded and verified the Common Access Card software feature needs to be enabled on the printer This procedure should be performed by your System Administrator or someone with System Admin access rights 1 Press the Log In Out button on the control panel 2 Using the keyboard screen enter the following PIN number into the System Administrator s Login ID field 6421145151 Note To de activate the PIN number simply enter the following PIN number into the System Administrator s Login ID field 6421145150 3 Touch Next 4 Touch Logout The printer will reboot 5 Login as the System Administrator and select the Machine Status button 6 Locate the Tools tab and select the System Settings followed by the Common Settings option and then the Maintenance option 7 Next select the Software Option button and select the Keyboard button to enter the supplied number 8 When finished press the Save button followed by the Reboot button for changes to take effect Configuring the Date and Time to update automatically using Network Time Protocol NTP Ensure that the NTP Enable box is enabled on the printer In order to do so the System Administrator must lo
33. Internet Services For more information see CentreWare Internet Services on page 23 d On the Protocol Settings screen select TCP IP IP Address and select Change Settings e Enter the IP address using the numeric keypad Note Enter address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used f Select Save WorkCentre 7425 7428 7435 163 System Administrator Guide Scanning and Faxing g Configure TCP IP Subnet Mask and TCP IP Gateway Address Note Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used Note Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values Note If you do not set the gateway address enter 0 0 0 0 17 18 19 Select Close until the Tools screen is displayed Wait several seconds for the Auto Clear service to log you out If you changed any settings the printer will automatically reboot to register and enable your new settings After the printer is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report see Configuration Report on page 22 C
34. Next Select Yes to print a test page Click Next Click Finish WorkCentre 7425 7428 7435 17 System Administrator Guide Installation Configure the Print Driver 1 On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s Right click the printer s icon and select Properties Use the available tabs to set the printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General tab EtherTalk AppleTalk Peer to Peer Printing Before You Start 1 2 3 Obtain the print driver for your computer s operating system See Obtaining Drivers on page 13 Print a Configuration Report See Configuration Report on page 22 On the Configuration Report under the EtherTalk data label verify that the EtherTalk port is enabled and that the printer has been assigned an EtherTalk Printer Name and an EtherTalk zone If one or more of these parameters needs to be configured see EtherTalk AppleTalk Configuration on page 57 Installation Instructions for Macintosh OS X 10 3 and Newer a Oy E Ne e ee a ee ee ee ee a E e WO CON ADU DWN O 18 Double click to open the folder containing the drivers Double click to open the machine model dmg Double click to open the machine model pkg file When the Welcome screen displays click Continue Click Continue then A
35. Scanning and Faxing Fax Overview The optional Fax feature works much the same as a standard facsimile machine Extra features covered in this section such as the Address Book Group Dial Comments and the use of Folders are meant to provide additional capabilities in support of the Fax feature Note It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your printer If you did not contact your Xerox Representative to purchase this option Note The FAX or Internet Fax iFAX features and the Server Fax feature are mutually exclusive If Server Fax is enabled even if the printer is equipped with an internal fax board scanning to the internal FAX will be disabled While the Server Fax feature is enabled the iFAX service will also be disabled Also note that Folder to FAX a Job Flow Sheet destination and Direct Fax LAN Fax are not supported when Server Fax is enabled The default when both options have been installed is to enable the internal fax board and Internet Fax Server Fax will be disabled You can use CentreWare Internet Services to select which Fax Service to enable For more information see Server Fax on page 154 Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic including Fax Defaults and Fax Control in this section to determine if Fax Defaults and Fax Control parameters are correctly set for your environment Before You Start You cannot use the print
36. Services Selection Menu touch Close in the upper right corner of the touch screen To exit the Port Settings menu returning to the printer s Tools screen touch Close again Proxy Server Settings To use the Web Service button on the printer if available which enables the printer to access HTTP file servers on the Internet you need to enter your Proxy Server information as described here 1 por eT ew Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select Proxy Server Settings folder Place a check mark in the Use Proxy Server check box From the Proxy Setup drop down menu select either Same Proxy for All Protocols or Different Proxy for each Protocol depending upon your Proxy Server setup In the Addresses to Bypass Proxy Server box enter up to 1024 characters of IP addresses fully qualified host names or wildcard host names such as eng separated by semicolons Functioning like the local address exception list in a typical Web browser these addresses will be permitted to bypass the Proxy Server For the HTTP or HTTPS Server Names provide a name of up to 255 characters in length for one or both of these Proxy Servers A fully qualified domain name or IP addres
37. Setting TCP IP To use Scan to PC FTP SMB you need to enable the applicable Ports SMB or FTP client on the printer and make sure that an IP address has been set on the printer Note The configuration can also be performed using CentreWare Internet Services For information see CentreWare Internet Services on page 23 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter 3 Press the Machine Status button 4 Touch the Tools tab 5 When using the SMB protocol enable the SMB port Select Connectivity amp Network Setup Select Port Settings Select SMB and then select Change Settings Select Port Status and then select Change Settings Select Enabled then select Save Select Close until the Port Settings screen is displayed 6 When using the FTP protocol enable the FTP client port 7 oon 5 2 a From the Tools tab select Connectivity amp Network Setup then Port Settings b From the Port Settings screen select FTP Client and then select Change Settings c Select Port Status and then select Change Settings d Select Enabled then select Save e Select Close repeatedly until the Tools screen is displayed 122 WorkCentre 7425 7428 7435 System Administrator Guide Scan to PC FTP SMB 7 Set an IP address If an IP address is already set this step is not necessary Also in an environment with DHCP
38. Type Enter Passcode 1 12 digits Enter the Passcode again in the Confirm Passcode field Click Setup and enter a User ID such as 001 and a numeric password Click OK on successive driver screens until the job prints Go to the printer and press the Job Status button Press the Secure Print Jobs amp More tab Press Secure Print Highlight your user ID and press Job List Enter Passcode and select Confirm Select a job or select Select All Click Print Press Close several times when done to return to the Job Status screen Press the Services button on the control panel to return to the Services screen Using Secure Print from CentreWare Internet Services 1 SO OnNAU DWH 0 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Print tab Scroll down to the bottom of the page to see the Secure Print radio button Click the Secure Print radio button to enable it Enter a User ID such as 001 Enter your desired numeric passcode in the two boxes provided Use the Browse button to locate your PRINT READY file Click Submit Job Then go to the printer and press the Job Status button Press the Secure Print Jobs amp More tab Press Secure Print WorkCentre 7425 7428 7435 87 System Administrator Guide Security 11 Highlight your user ID and press Job List 12 Enter Passcode and select Confirm 13 Select a
39. Type 3812 e Device Model 1 Press Enter to continue and enter the following parameters e Lan Attachment IP e Port Number 9100 e Online at IPL yes e Font Identifier 11 e Form Feed autocut Note For some versions of AS400 the default may match some of these parameters 3 60 Leave all other parameters at their defaults press Enter and enter the following parameters e Activation Timer 170 e Inactivity Timer sec15 e Host Print Transform yes Press Enter to continue and enter the following parameter e Manufacturer Type and Model hp5si Leave the remaining parameters set to their default values and press Enter to continue Enter the following parameters e Remote Location Enter the IP address of the printer e User defined options IBMSHRCNN e System driver program IBMSNMPDRV Leave all other options set to the default values and press Enter A message indicates that you created the printer Xeroxprinter Set the printer on and start a print writer Then place a spool file in the appropriate queue to test the printer WorkCentre 7425 7428 7435 System Administrator Guide Security This chapter includes e Authentication on page 62 e Scheduled Image Overwrite on page 84 e Secure Watermark on page 85 e Secure Print on page 87 e Xerox Common Access Card on page 89 61 Security Authentication Overview Procedure 1 Set up authentication 2 Set up authorization LDAP authoriz
40. a Confirmation Sheet select Auto Print On Auto Print Off or Error Only from the drop down menu Note that the Confirmation Sheet only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Realm boxes if you want these items to appear on the Job Log The Job Log is filed with the scan job WorkCentre 7425 7428 7435 159 System Administrator Guide Scanning and Faxing 4 Click Apply 5 If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 Configure the Fax Server Configure the fax server so that it is able to monitor the fax repository for documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server Go to the printer and press the Services button Press the Fax button Enter a valid email address Place a document in the document feeder and press the Start button on the control panel fa a Verify that the email was received by the specified recipient Features that Support Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used Also note that all Address Book information other than Fax Number Destination Name and Index Character wi
41. and enable your new settings WorkCentre 7425 7428 7435 47 System Administrator Guide Network Management TCP IP Dynamic Addressing 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Click TCP IP Review the available selections as displayed on your screen and explained in the TCP IP Configuration Selection List below 7 Accept the default Host Name or type in your own unique Host Name for this printer 8 Select DHCP or BOOTP as your method for obtaining an IP Address Caution Changing the IP address for the printer will affect LPR LPD FTP SNMP and Port 9100 printing It will also interrupt the ability to communicate with the printer using CentreWare Internet Services When you change the printer s IP Address make sure to print out a Configuration Report so that you have a record of the TCP IP addresses for use with computers that need to communicate with the printer using TCP IP DT eS Note When using DHCP set a reasonably long Lease Time for the IP Address so that the printer can be shut down and serviced when required without being continuously assigned a new IP Address Note Upon rebooting when the system comes up if it can t locate a DHCP server on the
42. and populate the LDAP Mappings drop down boxes with all LDAP fields attributes returned for that entry Note The device uses partial name searches so searching for smit will return Smith Joe Smithson John etc This can be overridden using custom filters 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder then the LDAP folder Click LDAP User Mappings To verify change LDAP mappings you must first perform a test search In the User Name box enter a name or part of a name that is in LDAP and press the Search button Oy Yr es 7 Ifthe search is successful the drop down boxes in the Properties section and the Example of search result column will get populated with the results Change the Imported Headings drop downs to match the LDAP field you wish to map to the associated property Common Name Email Address Business Phone Office Business Address Home If the search is not successful verify LDAP settings and try again Custom Filters You can click Custom Filters in the LDAP setup section to customize LDAP searches For the Email Address Filter in the box provided type in the LDAP search string filter that you wish to apply The filter defines a series of condition
43. browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder Select Machine Software then Upgrades Ov gi eM Select the Enabled check box and then select Apply Locate the Software 7 Select Properties then Services 8 Select Machine Software then Manual Upgrade 9 Browse to the location of the software which was downloaded from the Xerox Web site and select the file 10 The path to the software file displays in the browse window Install the software on the Printer 11 Select Install Software The software file will begin uploading and a message will be displayed when finished The status of the upgrade is shown at the printer and the CentreWare Internet Services interface is no longer accessible Check the upgrade status 12 Check the upgrade status at the printer by pressing the Machine Status button on the control panel and verifying the updated System Software level 13 Once the software has been upgraded the printer reboots automatically Note The system may reboot more than once depending on the software level of the machine before the upgrade 14 Print out a Configuration Report to verify the new software level 15 The Common Access Card settings are now ready for configuring using the CentreWare
44. dude 52 IPP Configuration lt 5 0cscccaiceeiad osaw eerie vera new rar naaa eee Renae Rees 54 Changing IPP Settings at the Printer 0 eee e cece e eee erent nee eeee 54 EtherTalk AppleTalk Configuration 0 cece cece e cee ence cent eeeeeneeees 57 Changing EtherTalk Settings at the Printer 0 cece cece ence eee eee eens 57 AS400 PINN Giesseni e dew E Ee scheme eeu dee ees EEE ee ea ee eee oe aes 59 AS400 Raw TCP IP Printing to Port 9100 CRTDEVPRT 2 2c cece ences 59 5 Security Authenticatie resnem Sich dd Liat E EEEE EOE EEIEIEE ERr e ES 62 STATE WY ti we esi Se cd ae ded Sy Se det i te a et hn a E E a eth A Nag 62 Configuring Authentication 0 cece eee eee eee e eee e nent enenees 63 Configuring Xerox Secure Access Authentication 0 eee e eee e eee eee 69 Access Control erre doe ae ene ae en Re eee nn ae nnn eee ie egeghee bes 73 O02 I EEE tee at E 74 Encryption Service OvervieW 0c eee cece ence een eee e ene eeeeneeeeees 75 Configuration of HTTPS SSL TLS Communication Encryption 76 Configuration of E mail Encryption Digital Signature 2 cece eee eee eee 78 Configuration of Scan File Signatures PDF XPS Documents 0e0ees 81 DP SE sessed te Ss etna ei lta eee ee eck a lt a ne ce ea et 82 FIPS 1402 os cdsasdcasdennd pitana tie bas ak dike deeded eees ahi KEs 83 Scheduled Image Overwrite 0
45. editing application such as Adobe Photoshop you need to install the Network Scanner Utility scan driver on your computer You can additionally install and use Network Scanner Utility 3 to view and import scanned files without using a client side image editing program For Network Scanner Utility 3 installation instructions refer to instructions contained on the Driver Network Utility CD ROM that came with the printer Before Installing the Network Scanner Utility Before installing the Network Scanner Utility make sure that your computer meets the following requirements e You must be running Windows XP or Windows 2000 Windows 2000 Server Advanced Server Terminal Service is not compatible with this feature e Your computer must be operating with a i486DX4 100 MHz processor or faster have 32 MB RAM or greater and have 40 MB or more of free hard drive space not including space for storing scanned data e Your computer must be connected to a network using the TCP IP protocol e Your image editing application must be compatible with the TWAIN interface to import scanned data Installing the Network Scanner Utility 1 Insert the Driver Network Utility Windows CD ROM into your computer s CD drive 2 Open Windows Explorer click the drive letter for your CD ROM drive and open Drivers Scan Disk1 3 Double click Setup exe and follow the instructions displayed on screen Uninstalling the Network Scanner Utility 1 From t
46. enter an ID for the new group account for example 001 The Group Account can be numeric values up to a maximum of 32 characters Group Account ID s must be unique Enter a name for the group account in the Account Name box for example Xerox The group name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique Click Apply The account will now be available in the Group Accounts list Refresh your browser then click Group Accounts again to see the new group Create a User Account and Set Usage Limits Note At least one group account must be created before you create user accounts 1 2 On the Properties tab of CentreWare Internet Services click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click Manage Accounting WorkCentre 7425 7428 7435 171 System Administrator Guide Printer Management 3 Click the Add New User button 4 Enter an ID for the user The user ID can contain alphanumeric characters to a maximum of 32 characters for example A10 User ID s must be unique 5 Enter the user name for example Jane Smith The user name can contain alphanumeric characters to a maximum of 32 characters User names must be unique 6 Enter a passcode in the Passcode box 7 Specify the usage limits for this account in the User Limits boxes The maximum value for each limit is 9999999 8 Click Apply when you have finished setting th
47. fax board and Internet Fax Server Fax will be disabled You can use CentreWare Internet Services to select which Fax Service to enable For more information see Server Fax on page 154 System Requirements e Internet Fax kit e The printer is connected to the network and communication through TCP IP is available e The environment is prepared for e mail exchange Installation Procedure The configuration procedure to use the iFAX feature on the printer is comprised of the following steps 1 Enable the ports which are used for the iFAX feature and set an IP address of the printer 2 Configure the items for the iFAX feature on the printer Note The configuration can also be performed using CentreWare Internet Services For more information see CentreWare Internet Services on page 23 162 WorkCentre 7425 7428 7435 System Administrator Guide Internet Fax iFAX Enabling the E mail Ports and Setting TCP IP First enable the ports for the e mail feature then set the IP address The procedure for setting the printer is as follows Note First enable the E mail port then set the IP address Note The configuration can also be performed using CentreWare Internet Services For more information see CentreWare Internet Services on page 23 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button
48. folder 126 WorkCentre 7425 7428 7435 System Administrator Guide 12 13 14 15 16 17 18 19 20 21 Scan to Home Select Authentication System select LDAP from the Authentication Settings drop down list then click Apply Click Reboot Machine Select Authentication Configuration In the Login Type box select Login to Remote Accounts then click Apply The printer will reboot At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Select the Services folder Select the Scan to Home folder Select General On the Scan to Home page in the Status area a On the Status line click the enabled box b Inthe Friendly Name box type in a user recognizable name of up to 35 characters for the template that will appear in Template Details on the printer s touch screen c On the Determine Home Directory line ensure that the radio button next to LDAP Query is selected d The printer will query the LDAP server with the user s authenticated login name and retrieve the user s home directory to set up the template scanning path to that directory In the LDAP Mapping for Home Directory area a To define the LDAP home directory to a name other than homeDirectory click LDAP Mapping for Home Directory b To create a scanning subdirectory within the user s home directory select Automatically Create Subd
49. folder and navigate down until you locate the Machine Digital Certificate Management option 3 Select the Create New Self Signed Certificate option 4 Select Apply 5 Next while still under the Security folder scroll down the list and locate the option for SSL TLS Settings 6 The following window will be displayed Under the HTTP SSL TSL Communication check box make the selection for Enabled and then select Apply 7 The Printer will need to be rebooted before the changes can take effect Select the Reboot Machine option 94 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Common Access Card Note After the Printer has returned online the System Administrator can load the required Root Certificate Authority certificates for the Domain Controllers and the OCSP Server 8 At your computer within the option for Machine Digital Certificate Management locate and select the option for Upload Signed Certificate This option should now be available to you based on the machine reboot Uploading Signed Certificates After selecting the Upload Signed Certificate option the System Administrator will perform the following procedures 1 Upon selecting the Upload Signed Certificate button the following window will display The System Administrator can browse to the directory location on the PC where the certificates will be stored 2 After the certificate has been saved to the PC the System Administrator can manag
50. following procedure In Windows 2000 or XP verify that Print Services for UNIX are installed in the computer For more information see TCP IP Peer to Peer LPR or Standard TCP IP Printing on page 13 Note that access to this printer s Services can be restricted by Host IP addresses As this feature could cause communications to appear to fail in certain instances see IP Filtering IP Address Restriction on page 37 To assure successful printing make sure that the printer is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the printer s ports For more information see Setting PDL Emulations on page 30 The PDL being used by the driver and the PDL supported by the Port you are printing to must match for successful printing to occur 194 WorkCentre 7425 7428 7435 System Administrator Guide NetBIOS over IP Troubleshooting NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the printer is powered On Verify that the printer and Computer are using the correct cabling to communicate over the netw
51. have to have a digital certificate installed on the printer For more information see Configuration of HTTPS SSL TLS Communication Encryption on page 76 e Secure HTTP Port Number HTTP traffic will be routed to this port when using HTTP with SSL encryption In the Maximum Connections entry box accept the default value or enter a number for the maximum number of hosts networked computers that can be connected to the printer s HTTP Server CentreWare Internet Services at one time In the Connection Time Out entry box accept the default value or enter the number of seconds that a browser connection can remain open without any activity Click Apply to apply setting changes or Undo to return settings to their previous values Note Setting changes are not applied until you restart the printer There is a Reboot Machine button on the Status Tab of CentreWare Internet Services WorkCentre 7425 7428 7435 35 System Administrator Guide Administrative Tools Configure WSD Web Services on Devices As stated by Microsoft WSD is Microsoft s implementation of the printers Profile for Web Services DPWS standard a specification that enables devices such as printers cell phones cameras and home entertainment centers to use standard Web based protocols HTTP and UDP to discover one another advertise their services over the IP versions 4 or 6 network and report on their operational status Typically a device such as a network
52. included in the Thumbnail kit To view a thumbnail preview and print a document 1 2 3 7 8 9 Press the Services button on the printer s control panel Touch Send from Folder Select Folder Name A list of Folder Names are displayed with a number association The numbers are used as identifiers for commonly used folders You may identify the folder by the name or number depending on how you choose to identify the folder Select the document name from the Document List The document selected will be used to send to the printer When a document is identified and selected a check mark will be placed in the Order field More than one document can be selected In the Folder a document to be previewed may be any print scan or fax job On a thumb drive a document may only be a JPEG in the Exchangeable image file format Exif Exif JPEGS are JPEGs as they are stored on a digital camera A JPEG produced by Photoshop or any other image modification and storage software will not work properly Select Thumbnail The Thumbnail feature will open a preview window of the selected document A small thumbnail sized image will display on your screen This option is useful in determining if you have chosen the correct document Select Print The folder print settings will display Select the Paper Supply Output and 2 sided Printing Options 10 Select Print 11 The selected document will be printed to the specified location WorkCen
53. need a copy of the printer s S MIME certificate on your computer to allow you to encrypt E mail being sent to the printer The S MIME certificate represents the Public Key of the printer allowing encryption or digital signing to take place To acquire the Public Key you must use the Export feature or send a digitally signed E mail Configuring S MIME certificates with CentreWare Internet Services To configure S MIME certificates with CentreWare Internet Services first enable HTTP communications as stated under Configuration of HTTP Communication Encryption in this section Next import an S MIME certificate from a Certificate Authority in PKCS7 format Finally enable S MIME First import an S MIME certificate 1 Open your Web browser and enter the printer s IP address beginning with https into the Address box of your Web browser and press Enter Example https 192 168 1 1 Click the Properties tab Click the Security folder Click Machine Digital Certificate Management Woe ws When prompted enter the system administrator user name and password default admin 1111 78 WorkCentre 7425 7428 7435 System Administrator Guide Authentication 6 Click Upload Signed Certificate Note When importing a certificate if the same certificate has been already registered in Local printer or Others the certificate cannot be imported Delete the existing certificate before importing the new one a Enter the Password
54. network it will use whatever IP address it was previously configured with 9 Determine the method to use to supply the DNS Server IP Addresses to resolve Host Names with IP Addresses 10 Determine whether or not Dynamic DNS should be enabled 11 Click Apply when done TCP IP Configuration Selection List As displayed on your screen the following selections are available for TCP IP Configuration IP Mode Select the IP Mode that applies to your network environment General e Host Name The default entry assures a name that is unique to this device on the network e IP Address Resolution Use this drop down menu to select the method to use to assign IP Addresses Select STATIC DHCP RARP BOOTP or DHCP Autonet 48 WorkCentre 7425 7428 7435 System Administrator Guide TCP IP Dynamic Addressing Note that with the Autonet option selected if a Windows 2000 client can t contact the DHCP server it will assign itself an IP address from the 169 254 0 0 class B address space This is also known as zero configuration or Bonjour networking Make sure to check the Enabled box for Self Assigned Address at the bottom of your screen e IP Address To be filled in manually only when Static addressing is selected e Subnet Mask To be filled in manually only when Static addressing is selected e Gateway Address To be filled in manually only when Static addressing is selected Domain Name Enter the fully qualified domain name he
55. or Do NS In the Domain Filtering section choose either Allow Domains to specify a list of authorized domain names or Block Domains to specify a list of restricted domain names 8 Scroll to the bottom of the screen and select Apply You will be prompted to reboot the machine 9 Return to the Domain Filtering section and select the Edit button 10 Input up to 50 domain names in the domain list 11 Scroll to the bottom of the screen and click Apply Supply the Administrator User name and password if prompted Restricting a User from Editing the Address Book The machine can be configured such that users are not able to edit the public address book that is stored locally on the device When using Local Authentication you may grant certain users the privilege of editing the address book when this restriction is enabled See Local Authentication setup For all other types of authentication only the System Administrator will be able to modify the public address book with this restriction enabled 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select System Settings Select Common Service Settings Select Other Settings Select Restrict User to edit Address Book and press Change Settings Choose Yes and press Save San Sw SM Only Allow Recipients from the Add
56. password then touch Confirm Place a document in the document feeder Select your scanning options Press the control panel s large green Start button Check the destination that was specified on your Job Flow Sheet to verify that the document was received WorkCentre 7425 7428 7435 135 System Administrator Guide Scanning and Faxing Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office With either solution the purpose of PaperPort is to create a program on the networked PC providing a windows style desktop for the management of scanned image and text items The purpose of OmniPage is to quickly turn PDF files into easily editable word processing and spreadsheet documents The purpose of Image Retriever 5 2 is to provide a method to monitor a specified server folder for incoming scanned items Monitoring of E mail can also be added in the case of the Professional program edition The Scan to PC Desktop solution is typically sold in 25 user licenses packages For enterprises requiring more than 100 licenses special pricing is available Consult your Xerox Representative for details Perform the procedures for setting up this device to Scan to SMB For more information see Scan to PC FTP SMB on page 121 Software Installation Procedure To install Scan to PC Desktop components on networked computers refer to the Scan to PC Desktop Netw
57. pick Kerberos Windows 2000 or Kerberos Solaris from the drop down list Click Apply and click Reboot Machine Navigate back to the Remote Authentication Servers folder and click Kerberos Server Under Kerberso Server 1 Default enter the Primary Server Name IP Address Primary Port Number default port for a Kerberos server is 88 and the Domain Name Realm name Note Realm name for a Kerberos Solaris server should be in upper case Example YOURDOMAIN NET 9 10 11 12 Enter the IP Address of the Primary Server The Secondary Server information is optional Enter details for up to 4 alternate Domain Controllers and backups if required Click Apply and supply the Administrator User name and password if prompted Configure Remote Authentication for SMB 1 tee ee 10 11 12 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Click the Remote Authentication Servers folder Enter your user name and password at the prompt default admin 1111 Click Authentication System and pick SMB from the Authentication System Settings drop down list Enter the Server Response Time Out and the Search Time Out Select the Enabled check box next to Assign UPN User Principal Name if desire
58. printer will use a small amount of flash memory to store WSD related information The WSD device then advertises a primary endpoint that can be located through WS Discovery via UDP on a Windows Vista client The endpoint supplies metadata about itself through WS Metadata Transfer This information typically includes manufacturer device information and service host metadata information on offered services WSD provides two way communication enabling a printer to both receive jobs and to send status notifications to Windows clients when events occur such as supplies running low To configure this printer for WSD perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select WSD in the directory tree The available selections include e Port Number Enter the port number between 1 and 65535 Port 80 is the recommended HTTP default Do not use the numbers assigned to the other ports e TBCP Filter Check to enable TBCP Filter when PostScript data is to be processed This is only available when the optional PostScript 3 kit is installed When the transmission data includes binary data or EPS data disable this For Windows follow the Output Protocol settin
59. setup Using SMB 1 Create a shared folder to be used as a scan filing location repository for scanned documents Note the Share Name of the folder and the Computer Name or Server Name 2 Create a user account and password for the printer with full access rights to the scan directory Note down the user account and password 3 Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights Adding the Receiving Computer s Address to the Address Book To direct your scanned documents to the appropriate receiving computer server or computer you will need to add the Receiving Computer s Address to the printer s Address Book as follows 1 2 DO oo D Ou ey 11 12 13 14 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration then touch Address Book Select an available Address Number Touch Create Delete Touch Address Type then touch Change Settings Select Server as the address type and select Save Select each item to be set and select Change Settings When each setting is complete select Save Selec
60. system software Groups of settings can be cloned depending on the optional features installed on the printer Alert Notification Folder e Billing Meter Read Alerts Set up an e mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant e Supplies Data Sent Alerts Set the receiving E mail address for alerts from the Supplies Assistant Billing amp Counters Folder View the total number of pages images or jobs processed by the printer Smart eSolutions Folder Set up automatic billing meter reading and supplies reporting For more information see Xerox Smart eSolutions on page 189 Connectivity Folder Port Settings Enable or disable ports Note that if any selections such as Port 9100 for example are unavailable for setting using the printer s control panel they can be set here You can enable or disable the following ports e EtherTalk e NetWare for Novell networks e SNMP e SMB e LPD e Port 9100 e Send E mail e Receive E mail e E mail Notification Service e Internet Services e FTP Client e IPP e UPnP Discovery e WebDAV e Bonjour e WSD e SOAP Physical Connections Folder e Ethernet View or change Ethernet speed Settings from a drop down selection list Selections include Auto auto sensing 10 100Base TX 100Base TX Half or Full Duplex and 10Base TX Half or Full Duplex The MAC Address of the printer is also display
61. the displayed document list select the document you wish to import and click Import Importing Scanned Data from the Folder using Network Scanner Utility 3 1 On your Windows desktop select Start Programs FujiXerox Network Scanner Utility Network Scanner Utility 3 2 Select the scanner for connection from the displayed list then click Select Scanner If no items are shown in the list click Refresh then Options then Change Display and register the scanner s IP address and name Click OK when done 4 Enter the folder number and password when prompted 5 Click Open Folder 6 From the displayed document list select the document you wish to import and click Import WorkCentre 7425 7428 7435 139 System Administrator Guide Scanning and Faxing Xerox Extensible Interface Program Xerox Extensible Interface Platform XEIP enables independent software vendors and partners to develop customized programs to be accessed directly from the Xerox device Users can enter their authentication login at the printer and access a set of features and options designed specifically for their business needs For example a hospital could customize the printer to help better manage patient forms By touching an icon on the display a healthcare worker could access the hospital s Web based document management system and browse a list of patient forms Users can quickly scan and capture paper documents preview thumbnails and add them to frequently
62. the network TCP IP and HTTP protocols must be configured so that you can access CentreWare Internet Services 2 Ensure that the Xerox Partner authentication solution Secure Access Server Controller and Card Reader is installed and communicating with the printer Follow the installation instructions from the manufacturer of the authentication solution to correctly set the printers up 3 Ensure that SSL Secure Sockets Layer is configured on the printer The Xerox Partner authentication solution communicates with the printer via HTTPS 4 Optional Ensure that Network Accounting is configured if you want the printer to send user account information to a Network Accounting server Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab click the Security folder click Authentication Configuration and select Xerox Secure Access for Login Type matched to Network Accounting for Accounting Type 5 For use with Xerox Standard Accounting you select Xerox Secure Access for Login Type then select Xerox Standard Accounting for Accounting Type For instructions on setting up Xerox Standard Accounting see Enabling Xerox Standard Accounting on page 171 For instructions on setting up your Network Accounting server refer to the instructions that came with your accounting package and see Configuring Network Authentication by a Remote Accounting ser
63. this Port This is the length of time that the Controller will wait for an end of job command before printing the current job 9 Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the printer 56 WorkCentre 7425 7428 7435 System Administrator Guide EtherTalk AppleTalk Configuration Ether Talk AppleTalk Configuration The EtherTalk Protocol enables computer to printer communications over the EtherTalk AppleTalk network Changing EtherTalk Settings at the Printer N 2S So oe Be Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Port Settings Press the EtherTalk selection line on the Port Settings menu Press the Change Settings button in the lower right corner of the Port Settings menu screen When the EtherTalk selection menu displays note that you have only one selection available on a single numbered horizontal line with the current status of this setting shown The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the horizontal line selection to access available settings press the Change Settings button in the lower right corner of
64. tree Use your mouse to place a check mark in the check box on the EtherTalk line Click the Apply button 6 The available selections include e Printer Name e Zone Name 7 Enter the name that you wish to assign to this printer This is the name that will appear in the Chooser 8 Either accept the default zone of which lets the closest router assign the printer to a zone or assign the printer to a zone with a 32 character naming limit 9 Click the Apply button to accept changes or Undo to return settings to their previous values Note Changes to settings are not applied until you restart the printer A Reboot Machine button is available on the Status Tab of CentreWare Internet Services E mail SMTP and POP3 Settings You can change E mail SMTP and POP3 settings in CentreWare Internet Services For complete information on required E mail settings see Scan to E mail on page 100 Bonjour if available Bonjour also called Zero Configuration Networking allows devices to communicate using 169 254 16 IPv4 addressing over the same physical or logical such as in ad hoc or isolated non DHCP networks When the Bonjour protocol is enabled on ALL communicating devices and those devices are connected Host names of the individual devices will be resolved to IPv4 addressing without the use of a DNS server and IP communications can then take place 38 WorkCentre 7425 7428 7435 System Administrator Guide CentreWare In
65. your Computer 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Report and Reset Click the Generate Report button N OY ewe Follow any additional displayed prompts to save the XSA Report csv comma separated value file to your computer Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to enable XSA in your print drivers WorkCentre 7425 7428 7435 173 System Administrator Guide Printer Management Backing Up XSA Data and Settings and Cloning to Another Device The Cloning feature enables you to copy backup settings including Xerox Standard Accounting XSA settings and account information to a file on your computer or Server Cloning will create a dat file that can be used to restore the data and settings on the same machine or to clone the settings to other machines Both the source and target machines must have the same version of software for the dat file to be accepted The software version is located on the Properties tab under General Setup Settings available for cloning are e Connectivity settings e E Mail settings e Internet Fax settings e Job Management settings e
66. 0 c cece cece nee eee eee 163 Configuring the E mail Environment 0 0 c cece cece cence eee e eens 164 TeStingiuiPAX wesciie ciwne E E E A dwide aus de es 167 7 Printer Management Xerox Standard Accounting 0 6 c cece cece cence eee e tenet eee en teen tenes 170 OVEWVIEW 03 cc5cacc0saasans4os se Ea SETERS TEE Mehe sees ee teeth dee iibe daueda 170 Enabling Xerox Standard Accounting cece cece cece teen erreen 171 Create a Group ACCOUNT 2 cece cece cece een eee eee e ene eeneeees 171 Create a User Account and Set Usage Limits 0 cece cece eee ees 171 Maximum Usage Limits and Resetting Individual Usage Limits 172 Using XSA at the printer 0 nneee nee e nee enn enenes 172 Resetting Usage Data ciccceceeteae cae bade ewes bbe bebe Gude AE A EE ale 173 Print a Usage Report 0 ccc ccc cece cece ence nee e nets eneeeeee eens 173 Enable XSA in your Print Drivers 0 0 0 c cece cece eee eee e nent teenies 173 Backing Up XSA Data and Settings and Cloning to Another Device 174 Audit LOG ecucuense aa a aa aea bro E antag doe dundee bod des E E AE 175 Annotation Bates Stamping 0 cece e cece eee e nen nee e teen ene eee rrr 177 OVENI Wese i dacs Hasseadaees esa sind ce pone ae EE E E eee eee 177 Configuring Bates Stamp Settings 0 ccc cece ec eect cence eee eens 177 Configuring a Precise Bates Stamp Locat
67. 140 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Extensible Interface Program 6 To enable SSL a b c d e Click the Properties tab Click the Security folder then SSL TLS Settings If prompted enter the system administrator user name and password default admin 1111 In the SSL TLS Settings area on the HTTP SSL TLS Communication line click Enabled Click Apply Note If changes were made to the SSL settings you may need to reboot the system When SSL is enabled you must enter https before your printer s IP address in the address field of your browser to access CentreWare Internet Services Example https 13 140 244 11 7 To enable the ports a e moans Click the Properties tab Click the Connectivity folder then Port Settings On the SNMP line click Enabled On the SMB line click Enabled On the FTP Client line click Enabled On the SOAP line click Enabled Click Apply 8 To ensure that IPv4 is enabled by default a b c d e Click the Properties tab Click the Connectivity folder then the Protocols folder In the Protocols folder click TCP IP In the IP Mode area on the IP Mode line click or verify IPv4 If you clicked IPv4 click Apply EIP applications can now register to the printer You may need to map buttons to Custom Services at the printer in order to see the new applications WorkCentre 7425 7428 7435 141 System Administrator Guide
68. 28 7435 207 System Administrator Guide Troubleshooting 208 WorkCentre 7425 7428 7435 System Administrator Guide
69. 35 System Administrator Guide Authentication LDAP Group Access LDAP server user groups can be used to control access to the printer For example the LDAP server may contain a group of users called Admin You can configure the Admin group on the printer so that the members of that group will have administrator access to the printer When a user logs in at the printer with their network authentication account the printer performs an LDAP look up to determine if the user is a member of any groups If the LDAP server confirms that the user is a member of the Admin group the user will have administrator access The following groups are available e Color Access Group e System Administrator Access Group e Account Administrator Authorization Group In one of the group access boxes enter a name for the group Repeat for other group access boxes Note Entries should be in base DN format for instance cn Admin ou people dc xerox dc com Configuring Network Authentication by a Remote Accounting server Network authentication uses the user information managed on a remote Accounting server to manage authentication access to available machine services Enable Network Authentication To enable Network Authentication for use with this printer at your networked computer perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services
70. 5 System Administrator Guide 5 6 Print Driver Installation On the report verify that IPP is enabled If it is not enable it See IPP Configuration on page 54 Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing Enter your printer s IP address into your Web browser s address field to access CentreWare Internet Services Click the Properties tab Click the Connectivity folder then on the Protocols folder and select IPP Verify that the DNS Enablement check box is selected Verify that TCP IP is Installed in the Computer 1 On the Windows 2000 Desktop right click the My Network Places icon and select Properties Right click the Local Area Connection icon and select Properties On the Windows XP desktop click Start Control Panel and double click Network Connections Right click the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click this item and click the Properties button to verify that this computer is using either a dynamic or static method to obtain a valid TCP IP address If the TCP IP protocol is not loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your Operating System Installer Disk readily available click Have Disk and follow any remaining instructions Once th
71. AX Host name Domain name Store to Folder means FAX number at transfer destination Print e If judged as syntax error it is printed Example FAX 18001112222 myhost example com Any local part other than the above Store to Folder Host name domain name Fax e The local part means the left text string of in a mail address Example anything myhost example com If POP3 has been selected as the Mail Receiving Protocol Specify a POP user name to an account name the left side of the and a POP3 receiving mail server to an address the right side of the A user can decide an alias such as mymail example com Example mymail mb1 abc example com Account name mymail Set the protocol for receiving E mail 1 From the Connectivity amp Network Setup list select Other Settings 2 Select Protocol to Receive E mail and then select Change Settings 3 Select either SMTP or POP3 as appropriate for your environment 4 Select Save and then press Close 104 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail If SMTP has been selected as the Mail Receiving Protocol 1 From the Connectivity amp Network Setup list select Outgoing Incoming Email Settings i e E mail Send Receive Settings 2 Select SMTP Server Settings and then set the following item for the SMTP server e SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 If POP3 has b
72. Authentication Servers folder click Authentication System On the Authentication System page in the Authentication Type box a Inthe Authentication System Settings drop down list click or verify LDAP b Click Apply then reboot the printer at the prompt Configure Color Copy Access Control at the Printer 1 2 3 72 Press the Log In Out button on the printer control panel Enter the default User Name admin and Password 1111 if prompted Touch Enter WorkCentre 7425 7428 7435 System Administrator Guide me SB Oo Nl Gyo A 11 12 13 14 Authentication Press the Machine Status button Touch the Tools tab Touch Authentication Security Settings In the Group column touch Authentication In the Features column touch Access Control On the Access Control screen touch Feature Access On the Feature Access screen a Inthe Items column touch Color Copying b Touch the Change Settings button On the Color Copy screen touch Locked then touch Save Reboot the printer Press the Services button touch the Copy icon then the Color button The Login screen appears The printer is configured for Color Copy Access for LDAP Group To Enable Print Color Access Control This process will restrict a user from printing in color unless they are authorized to do so via the Active Directory group 1 gi Ui o Click Start click Control Panel double click Printers and Faxes then right click the prin
73. Authentication settings e Fax settings e Network Scanning Settings e Network Scanning Templates e Audit Log settings To clone backup a machine s settings 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services 2 Click the Properties tab 3 Click the General Setup folder then Cloning 4 Inthe Cloning area in the Create Clone File box select the settings that you wish to clone e Tosee a detailed listing of the settings that will be cloned click View Feature Details e To clone all features verify that all features are checked and then click Clone e To customize the configuration file disable any of the features by clearing the check boxes next to the feature s then click Clone 5 Enter the current administrator User name and password if prompted The default is admin and 1111 6 Right click the dat link that appears and select Save Target As 7 A dialog box will prompt you to specify and name and location for the cloned file Ensure the extension reads dat 8 Click Save The dat file can now be used to restore the information to the same machine or to clone other machines 174 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Standard Accounting To Restore Settings or Clone Settings to another Machine This procedure will cause the machine to reboot and will be unavailable over the network for several minutes
74. Before You Start 1 2 3 Obtain the print driver for your computer s operating system See Obtaining Drivers on page 13 Print a Configuration Report See Configuration Report on page 22 On the Configuration Report verify that SMB is enabled Also verify that TCP IP is enabled as one of the supported protocols To enable SMB see Microsoft NetBIOS over IP Networks on page 52 Set Up a Server to Queue Jobs to the Printer If you have not already set up a Server for a quick step set up procedure for help see Microsoft NetBIOS over IP Networks on page 52 Windows Print Driver Installation Verify that the Correct Protocols and Services are Installed in the Computer 1 Verify that the Internet protocol TCP IP is installed in the Computer On the Windows XP desktop click Start Control Panel and double click Network Connections Right click the Local Area Connection icon and select Properties On the Windows 2000 Desktop right click the My Network Places icon and select Properties Right click the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click this item and click the Properties button to verify that this computer is using either a dynamic or static method to obtain a valid TCP IP address Also verify that this computer is using a DNS or WINS Server for resolution of the NetBIOS Host name typically the same name as the computer s Internet host nam
75. Change Settings 17 Select Enabled then Save 18 Select Close until the Tools screen is displayed 19 Set an IP address WorkCentre 7425 7428 7435 101 System Administrator Guide Scanning and Faxing If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as stated below a Select Protocol Settings b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Static proceed to Step 4 Note When using a DHCP server also configure the DNS or WINS Windows Internet Name Service server WINS for SMB support To set a DHCP server use CentreWare Internet Services d On the Protocol Setting screen select TCP IP IP Address and select Change Settings e Enter the IP address using the numeric keypad Note Enter address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 254 224 255 xxx Xxx xxx and 127 xxx xxx xxx cannot be used Note When moving to the next value without entering all 3 digits select Next f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as s
76. Configure Authentication See Configuring Authentication on page 63 Restrict Access to Lock the E mail service See Access Control on page 73 Enable Add me to To field or Add me to CC field and lock the recipient list a Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder then the Email folder Click Defaults Check the Enabled check box next to Add me to To field to automatically add the user as a To recipient Check the Enabled check box next to the Add me to CC field to automatically add the user as a CC recipient Lock the recipient list optional In the Edit E mail Recipients section uncheck the Enabled check box Click Apply and enter the Administrator User name and password if prompted 110 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail Custom Keyboard Button You can customize the com button on the keyboard of the control panel 1 2 Sao a a a 9 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select System Settings Select Common Service Settings Select Screen Button Settings Se
77. EEE E aaneeinanai ait 25 Print NOD i035 odanin atina ROE ATAR AE E E E E E E R EE 25 Leo La Ke 1 e AE E E et dedi deh den dodden dedea ddd at wommente 26 Properties Tab ccc ccc cece cence cence ence ene ee nets cnet eeneeennes 26 Details of Some Properties Tab Features cece cece cece eee erren 29 Support TOD 4 2 2 ssr0c0esacecsaegag sess seeee0 CEEE DENIE EEPE EEE EE 39 4 Network Management GENETAl reese seci dirig e TEE E EEE EEE EE 42 Ethernet Speed Setting oo 0 c ccc cece ene eee nee eee e nent e eee neeene 42 TCP IP Protocol Configuration 0 0 ccc cece cence enn eee e en en ne ee tenes 43 Accessing TCP IP Protocol Settings at the Printer eee e eee eee eee 43 TOPP LPD Enablement s o 0cccsceneexawenamieadiendetadeae dade cance dada 46 Changing LPD Settings at the Printer 0 ccc eee ence ee ene eee teens 46 WorkCentre 7425 7428 7435 System Administrator Guide 3 TCP IP Dynamic Addressing keene cacereeneasemenaeeirenanse hese senerwenenens 48 TCP IP Configuration Selection List cece cece cece e eet eee eeeneeees 48 IP Filtering IP Address Restriction ss iciiscccdertcneneawenawwhieedececeeeeeeewendaees 50 Configure Port 9100 Raw Printing 0 cece eee e cence eee teen eee e ee eneees 51 Microsoft NetBIOS over IP Networks 0 cece eee e eee eee e cent eee neneenee 52 Before VOUS panne nen nste inna EEEE on in dnwn Peauige ETE
78. If you select On enter a Guest user name and a passcode 4 12 alphanumeric characters Retype the passcode To have the printer cache remote account information select Enabled next to Save remote accounts in this machine Specify if you want to have the cached information deleted click Delete Remote Accounts and specify how often you want to delete cached information by selecting a deletion day month and time Click Apply then Reboot Machine Click Next Click Configure for Authentication System Select your system Kerberos Windows 2000 Kerberos Solaris LDAP SMB or Authentication Agent from the Authentication System Settings drop down list and click Apply Enter the Server Response Time Out and the Search Time Out WorkCentre 7425 7428 7435 System Administrator Guide 15 16 Authentication Select the Enabled check box next to Assign UPN User Principal Name if desired Click Reboot Machine Configure Remote Authentication for a Kerberos Server Windows 2000 or Solaris 1 E eS Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Click the Remote Authentication Servers folder Enter your user name and password at the prompt default admin 1111 Click Authentication System and
79. Items column touch the item to be configured then touch Change Settings The screen for the item will open On the selected item screen make your change and touch Save WorkCentre 7425 7428 7435 85 System Administrator Guide Security 10 Touch Close to return to the Tools tab 11 Press the Log In Out button 12 Select Log Out 13 Place a copy in the document feeder of the printer and press the Start button 14 Place the copy just made into the document feeder of the same or an identical model machine and attempt to make a copy Note that copying of this document is prohibited 86 WorkCentre 7425 7428 7435 System Administrator Guide Secure Print Secure Print Supported by the printer s print driver or CentreWare Internet Services Print tab this feature directs the printing of confidential documents or documents which should not be seen by third parties to a User Account on the printer The user can then access his or her Account with a numeric password at the printer and privately print out the stored documents Using Secure Print from the Print Driver To use the Secure Print feature from the print driver installed on a networked computer perform the following steps Coy ot ee NS o 10 11 12 13 14 15 Open a document to print from the computer Select Print in your software application select the Printer then select Properties On the Paper Output tab select Secure Print as your Job
80. Kerberos servers 10 When entering the domain names make sure to use ALL CAPS in the field Configuring the CAC Device Access Control Note This installation process can also be performed at the printer This can be done by logging in as the System Administrator selecting the Machine Status button then proceeding to the Tools tab and navigating to the Authentication Security Settings button From the Authentication Security Settings button continue to navigate to Authentication followed by Access Control 1 Continuing from the previous setup select Authentication Configuration in the Security folder 2 Select either the Device Access configure button or the Service Access configuration button 3 If you select the Device Access configure button the following window will appear WorkCentre 7425 7428 7435 93 System Administrator Guide Security Note If you wish to Lock individual device pathways you may choose to lock any combination of All Services Job Status Pathway or Machine Status Pathway After you have made your selection or selections press the Apply button for your selections to be saved Use this option to Lock individual Services as well as configure your desired combination of services Note When the Common Access Card is enabled the full Copy Service feature is locked by default Configure CAC Settings at the Printer Note Be sure that the Common Access Card Reading device has been installed prior to
81. Note All machines must have the same version of software for the dat file to be accepted 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the General Setup folder then Cloning In the Cloning area in the Install Clone File box Click Browse and move through your file system to the dat file Click Open Click Install If prompted enter the current administrator User name and password The default is admin and 1111 10 The machine will be unavailable over the network for several minutes 0 Oy Ee w Once rebooted a Configuration Report should automatically print if enabled If the Configuration Report does not automatically print manually print the Configuration Report For more information see Configuration Report on page 22 Looking at the Configuration Report verify that some or all of your settings have been cloned to the new machine Also note that it may be necessary for you to use your Web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine Audit Log With TCP IP and HTTP based processes running on the printer exposure to access attacks eavesdropping file tampering service disruption and identity password theft is significantly increased The Audit Log regular
82. Onthe Host Name IP Address amp Port line type either an IP Address or Host Name for the server e Inthe Port Number box unlabeled type 443 for the port number e If you are using SSL click the Validate Repository SSL Certificate trusted not expired correct FQDN check box WorkCentre 7425 7428 7435 117 System Administrator Guide Scanning and Faxing d For either HTTP or HTTPS if you are using a proxy server e Click View HTTP Proxy Server Settings e On the Proxy Server page verify that the settings match those in your proxy server environment Make changes as needed then click Apply e On the Script path and filename from HTTP root line type the script path and filename from HTTP root Example xerox asp f On the Document Path line type the HTTP address Example Inetpub wwwroot scans g Type the Login Name and Password for the printer h Retype the password i Click Apply 6 If prompted type the administrator User Name and Password and click OK The default is admin and 1111 Configuring the Default Template in CentreWare Internet Services You need to create at least one template for users to select to scan their documents to the pre configured repository This template is often referred to as the Default Template The template can be created with either CentreWare Internet Services or SMARTsend software running on a remote template pool server Once a default template has been created users can u
83. Port Number The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the horizontal line selection to access available settings press the Change Settings button in the lower right corner of the touch screen Port Status IPP Enablement 1 On the IPP selection menu press Port Status 2 Press the Change Settings button 3 On the IPP Port Status screen note which of the two buttons is highlighted as the current setting for IPP Enablement The available settings are Enabled or Disabled To print with IPP this setting must be Enabled 4 To change settings press your setting of choice then press the Save button 5 To exit the screen without making any changes press the Cancel button 54 WorkCentre 7425 7428 7435 System Administrator Guide IPP Configuration IPP Added Port Number Note If you just enabled the IPP port the machine may have to reboot before you can view or change the Port Number 1 On the IPP Selection menu press the selection line labeled IPP Added Port Number Press the Change Settings button Use the displayed keypad to add a Port Number such as 80 the displayed default for HTTP To save the setting press Save Ore PN To exit the screen without making any changes press Cancel Exiting the IPP Selection Menu To exit the IPP selection menu which returns you to the Port Settings menu press the Close button in the upper right corn
84. Scan to Fax Server is now the currently enabled Fax Service as follows a At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter b Click the Properties tab c Click the Services folder Click the Fax folder 154 WorkCentre 7425 7428 7435 System Administrator Guide Server Fax e Click Fax Repository Setup and verify that Scan to Fax Server is displayed in the selection box f Enter the administrator User Name and Password and click OK The default is admin and 1111 5 Ensure that the TCP IP and HTTP protocols are configured on the printer and are fully functional This is required to access the printer s CentreWare Internet Services Web pages which can be used to configure Server Fax settings from a network connected computer To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report For more information Configuration Report on page 22 To configure TCP IP see TCP IP Protocol Configuration on page 43 6 To enable HTTP see Enabling Internet Services HTTP on page 23 7 Ensure that the FTP Client and SMB port are enabled on the printer To verify this print a Configuration Report To enable FTP and SMB see Scan to PC FTP SMB on page 121 8 Install and configure the Xerox certified third party fax server per the fax management software manufacturer s instructions Note If the fax server will be using
85. Scan to Home 0 ccc e eee e nent eeennes 126 Scanning to the Printer s Hard Drive Folders 00 c cece cece cece cence eens 128 Setting Up Folders at the Printer 2 0 0 0 ccc cece cece nee eee enees 128 Setup and Use of Job Flow Sheets with Folders 2 0 e cee cece ence e eee eens 131 OVERVIEW ie oeei e E EE a tam naan ae EE See ea E EAE Soe 131 Enabling Ports and Setting TCP IP ccc ccc cece eee cence nee e eens 131 Configuring the SNMP Port 0 0 c cece cece ec ence eect ene e ee en nee enes 133 Creating Job Flow Sheets 0 0 cece cee ccc cence nent e ersero neeneenes 133 Scanto PC DesktOp ices ee eiainn gt tact ceied ee cae Wee chlad Er RE 136 OV OIC We Aserre aerate E EEE ER E E E e a r a a aa aot alti halal an 136 Software Installation Procedure cece ccc cece cence eect n nee e eens 136 Installing and Using the Network Scanner Utility 0 c eee eee eee eee eee 138 Before Installing the Network Scanner Utility 0 0 c cece cece eee eee 138 Installing the Network Scanner Utility 00 c cece ccc cee eee eee eee ees 138 Uninstalling the Network Scanner Utility 0 cece cece cece eee eee 138 Importing Scanned Data from the Folder to an Image Editing Application 138 Importing Scanned Data from the Folder using Network Scanner Utility 3 139 Xerox Extensible Interface Program 2 c cece cen
86. TCP IP to communicate it is recommended that the server be assigned a static IP address Configure a Fax Filing Location Repository Faxing from the printer to a fax server is very similar to the other methods of faxing available to users on the printer The user simply selects the Fax button from the All Services screen enters a Recipient phone number when prompted places a document in the document feeder and presses Start The scanned document is converted into a TIFF file and a job log is sent along with the image data to the fax server The transferred image resides in a directory on the fax server commonly known as the fax repository The server monitors the repository for documents to be faxed and faxes any documents it finds per the routing instructions contained in the job log The System Administrator uses a Web browser on any networked computer to access the CentreWare Internet Services Web pages residing on the printer to configure communications with the fax server and designate the location of the repository on the server Protocols available for use in communicating with the fax server include e FTP File Transfer Protocol Requires an FTP service running on the fax server e SMB Server Message Block Available for filing to an environment that supports the SMB protocol e SMTP Follow the basic instructions for enabling the E mail ports See Scan to E mail on page 100 You will need to know the fully qualified dom
87. Use of Job Flow Sheets with Folders Overview Job flow is a feature for executing a series of registered actions The target of a job flow is documents stored in a Folder Two methods are available e Automatically start a job flow when a document is stored in a Folder e Select a job flow to manually act on documents stored in a Folder To start a job flow you must link the job flow sheet to a Folder or to documents within a Folder Documents are then processed as specified on the job flow sheet To automatically document processing in a Folder with a job flow sheet see Creating a Folder and Linking to a Job Flow Sheet for Automatic Processing on page 134 To manually link document processing in a Folder with a job flow sheet see Manually Linking to a Job Flow Sheet to Documents in a Folder on page 135 Features supported for Job Flow Incoming Folder Documents Available Outgoing processing Faxes for private polling Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients Scanned documents Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients Fax to Folder Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients iFAX received Printing Fax forwarding up to 100 recipients iFAX transmission depending on System Administration mode settings Enabling Ports and Setting TCP IP In order to use the job flo
88. WorkCentre 7400 Series Multifunction Printer WorkCentre 7425 7428 7435 System Administrator Guide English Fran ais Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Copyright 2009 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Xerox CentreWare WorkCentre PrintingScout and Walk Up are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Computer Inc in the United States and or other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the Un
89. XP desktop click Start then Printers and Faxes The Vista path is Start Control Panel Printer s 2 Double click Add Printer 3 When the Add Printer Wizard screen displays click Next 4 Select Local Printer and deselect Automatically detect and install my Plug and Play printer Click Next 5 Select Create a new port and choose LPR from the Type drop down menu LPR becomes available when Print Services for UNIX is installed as above Note If you prefer to print raw data to Port 9100 on the printer choose Standard TCP IP Port Click Next 6 When prompted enter the IP address of the printer 7 Enter a name for the print queue such as raw If you selected the Standard TCP IP port you can accept the default name provided by Windows Click Next 8 You will be prompted for a print driver Select Have Disk and browse to the location of your print driver 9 Select the INF file then click Open 10 When the Install from Disk screen displays verify that the path and file name are correct and click OK 11 Select the model that corresponds to your printer and click Next 12 Enter a name for your printer and select either Yes or No to make this printer your default printer Select Yes if you will be printing primarily to this printer from your applications Click Next 13 Select Yes to print a test page Click Next 14 Click Finish WorkCentre 7425 7428 7435 13 System Administrator Guide Installation Configure
90. a we N 5 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Select the Accounting folder then click Accounting Configuration Select Xerox Standard Accounting from the Accounting Type drop down list Note It is also possible to select Xerox Accounting for use with an Authentication Server See Secure Access and Accounting on page 69 o ON Click Apply then Reboot Machine Navigate back to the same page and click Next Under Device Default State Configuration click Configure next to Service Access Select one of the following for each service you want to control e Unlocked Allow unrestricted access e Locked Show Icon Require login for access The service icon is visible to all users in the all services screen e Locked Hide Icon Require login for access The service icon is hidden until an authorized user logs in 10 Click Apply and enter the Administrator User name and password when prompted default of admin and 1111 11 Click OK then click Reboot Machine Create a Group Account 1 On the Properties tab of CentreWare Internet Services click the Accounting folder then the Xerox Standard Accounting folder Click Group Accounts to create a new group account In the Group Accounts Account ID box
91. able for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks 3 Verify that the cable at both the printer and Computer is fully plugged into the Network Interface Card NIC Check the light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC At the Computer 1 Print a Configuration Report Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is enabled 3 Under the TCP IP data label determine the method being used to assign TCP IP addressing to the printer Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have not changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the printer to be assigned a new IP Address when it is powered off for an extended period of time This will i
92. address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as follows a Select Protocol Settings b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Manual proceed to Step 5 Note When communicating by TCP IP make sure to enable the use of a DNS or WINS for SMB servere in CentreWare Internet Services d On the Protocol Settings screen select TCP IP IP Address and then Change Settings e Enter the IP address using the numeric keypad f Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx Xxx xxx cannot be used g Select Save h Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as stated above Note Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used Note Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values If you do not set the gateway address enter 0 0 0 0 8 Select Close until the Tools screen is displayed 132 WorkCe
93. ain name of the fax server on your network e g SMTP yournet net Also follow the fax server software manufacturer s instructions to establish fax server to email server communications in your network environment WorkCentre 7425 7428 7435 155 System Administrator Guide Scanning and Faxing Configure a Fax Filing Repository using FTP Installation Checklist 1 Ensure that a File Transfer Protocol FTP service is running on the fax server where images scanned by the printer will be stored Write down the IP address or Host Name Create a user account login name and password for the printer on the server When a document is scanned the printer logs in using the account transfers the file to the server and logs out Write down the user account login name and password Following the fax server software manufacturer s instructions create a directory repository on the server likely within the FTP root to be used as a scan filing location Write down the directory name and path to same If allowed by the fax server software manufacturer test the FTP connection by logging into the scan directory from a remote PC using the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and FTP service setup You can also wait until you have finished setting up device to server communications as stated in this section then sen
94. ame mymail Set the protocol for receiving E mail a From the Connectivity amp Network Setup list select Other Settings b Select E mail Receive Protocol and then select Change Settings c Select either SMTP or POP3 as appropriate for your environment d Select Save e Select Close If POP3 has been selected for the Mail Receiving Protocol f From the Connectivity amp Network Setup list select Outgoing Incoming i e E mail Send Receive Settings g Select POP3 Server Settings and then set the following items for the POP3 server POP3 Server Name Address h Enter the POP3 Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used 13 POP3 Server Port Number Enter a value in the range from 1 to 65535 The default is 110 Do not use the numbers of any other ports Polling Interval Set the interval for checking the e mail on the POP3 server Login Name Enter the name to log in to the POP3 server and press Save Password Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save POP3 Password Encryption Select On APOP to encrypt the password if desired a Select Save b Select Close Set the protocol for sending E mail a From the Connectivity amp Network Setup
95. anced Settings tabs as required to change any appropriate print settings 5 Touch the file to be printed 6 Press the Start button Media Print Photos Tab The Media Print Photos tab allows you to select from a variety of printing options The Media Print Photos tab is shown below The options for the Media Print Photos tab include e Output Color Color or Black amp White e Paper Supply Choose the paper tray to be used as a source when printing e 2 sided Printing Choose 1 sided 2 sided Flip on long edge or 2 sided Flip on short edge e Output Photo Size Choose from Full Page Print any available Output Size or anywhere from 2 to 8 Pictures per Page e Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged dges within your document 186 WorkCentre 7425 7428 7435 System Administrator Guide Thumbnail Preview Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine Review the instructions that are
96. and touch Change Settings Touch Create Change to set the Folder to a previously created Job Flow Sheet Note If no Job Flow sheets are displayed press Create to create one and follow the instructions supplied in the Creating Job Flow Sheets topic in this section 20 21 22 23 24 25 Select your Job Flow Sheet from the list clicking Refresh if necessary and touch Save Touch the Auto Start check box to place a checkmark in the box for automatic processing of documents as they are received in the Folder To exit the Job Flow Sheet to Folder screen press the Close button in the upper right corner of the screen To exit the Folder settings screen press the Close button in the upper right corner of the screen To exit the screen that lists all assigned and unassigned Folders returning to the Tools screen press the Close button Wait several seconds for the Auto Clear service to log you out Manually Linking to a Job Flow Sheet to Documents in a Folder OW Uii E NS Touch Send from Folder on the Services screen Select a Folder enter the password then touch Confirm On the Document List screen select a document Touch Job Flow Settings Touch Select Job Flow Sheet Select a job flow sheet and press the on screen Start button Testing Job Flow Sheet Operation for Automatic Processing Nop Aa N a Press the Services button on the control panel Touch Scan to Folder Select your Folder enter the
97. are set to fixed values which cannot be changed The setting for Color Mode is Monochrome The setting for Resolution is Fine and the setting for File Format is TIFF In addition the Server Fax feature also automatically assigns file names WorkCentre 7425 7428 7435 161 System Administrator Guide Scanning and Faxing Internet Fax iFAX Overview When the iFAX feature is enabled the printer can transmit scanned data as an e mail attachment using either corporate networks or the Internet unlike conventional fax machines which utilize public phone lines Also the printer can receive e mails transmitted from other machines which support the iFAX service When the printer receives e mail from an iFAX compatible machine the received document is printed automatically Note It is assumed that you purchased the Internet Fax option to enable iFAX with your printer If you did not contact your Xerox Representative to purchase this option Note The FAX or Internet Fax iFAX features and the Server Fax feature are mutually exclusive If Server Fax is enabled even if the printer is equipped with an internal fax board scanning to the internal FAX will be disabled While the Server Fax feature is enabled the iFAX service will also be disabled Also note that Folder to FAX a Job Flow Sheet destination and Direct Fax LAN Fax are not supported when Server Fax is enabled The default when both options have been installed is to enable the internal
98. at your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the TCP IP data label determine the method being used to assign TCP IP addressing to the printer Specifically note the Mode being used IP version 4 is the traditional mode using address formats of xxx xxx xxx xxx Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have not changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the printer to be assigned a new IP Address when it is powered off for an extended period of time This will interrupt communications with computers using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server or use the Static IP Addressing method For more information see TCP IP Protocol Configuration on page 43 3 5 Under the LPD data label if you are communicating with the printer through an LPR port make sure that LPD is Enabled Also verify that the displayed port number is 515 For more information see TCP IP LPD Enablement on page 46 Under the Port 9100 data label to enable the printer to automatically deter
99. ate the Xerox device Ensure your 802 1x authentication server and authentication switch are available on the network Configure 802 1x with CentreWare Internet Services 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Click IEEE 802 1x Select the Enabled check box next to Enable IEE 802 1x a 74 WorkCentre 7425 7428 7435 System Administrator Guide Authentication 7 Select the required Authentication Method 8 Enter the User Name and Password required by your authentication switch and server 9 Click Apply then Reboot Machine Encryption Service Overview You may have to purchase the Security Kit option to enable encryption with your printer If you cannot generate a self signed certificate or enable SSL TLS Communication as stated under Configuration of HTTP Communication Encryption in this section contact your Xerox Representative to purchase the option The communication data between the printer and computers on a network can be encrypted Encryption for the printer is set up using CentreWare Internet Services Note that the quickest and easiest although not the most trusted method to use to set up initial HTTP communication encryption is the generation of a self signed certificate Click P
100. ates een cones 198 At the Computer enine s Esen unindionyde te dineaaandindeesced nen aabedaceeges 199 EtherTalk Troubleshooting 0 c cece cence ence cence nee n een e eee eennes 201 Check Physical Media and Network Interface Cards cece e eee eee eee 201 At the Printelcccccccrtesesastengasesaatease see oseb are bose bas eh aeebasasasdaneatn 201 At a Macintosh Computer 0 ccc ccc cence ence ene nent eeneenenees 201 Scanning to Hard Drive Troubleshooting eee e eee ee eee teen een eenee 202 Check Physical Media and Network Interface Cards eee eee eee e eee 202 Atthe COM PULL ai ccaetienat av caus ns evaueieseavatterecnudh ateatalntors acd pdididiaud E duen edi adie ed wrele 202 Atthe Printer e cscdesate eas Ouave bas doen ye Satta E E a tee 202 At the Computer occ cies ce cn i cela tee E aie a aE E ia E wee Sie dow cue abe E a E 203 Image Quality Troubleshooting 0 cece ccc eee cence nen eee eeenne eens 204 Color Oe I 9 0h 0 5 PP iii iasa nainen aeaa EEE E E aE E EE 206 WorkCentre 7425 7428 7435 System Administrator Guide 7 8 WorkCentre 7425 7428 7435 System Administrator Guide General Information This chapter includes e Resources on page 10 General Information Resources You can get information about your printer from the following sources Information Source Installation Guide Quick Use Guide User Guide PDF User Documentation Package
101. ation access 3 Set up access control device access service access Users Types e Authenticated Users Are registered with the printer When using a restricted service authenticated users are prompted to type their user IDs on the authentication screen e Guest Users Are permitted to use the printer using the Guest password set by the System Administrator Authentication Types e No Login Required Users can access any service without restriction This is the default type for the printer e Login to Local Accounts This type uses the user information registered on the printer to manage authentication Note Setting Login Type to Login to Local Accounts automatically sets Accounting Type to Local Accounting Local Accounting cannot be disabed while Login Type is set to Login to Local Accounts e Login to Remote Accounts Network Access authentication uses the user information managed on a remote accounting service to manage authentication Network Access allows a unified management of user information for multiple devices Note When registering user information on a remote authentication server use up to 32 characters for a user ID and up to 128 characters for a password For SMB the password limit is 32 characters e Login Type set to Xerox Secure Access This authentication type is used for third party solutions that support Xerox Secure Access Effects of Authentication on Job Flow Sheets and Folders When Login to Local A
102. ations Between the Accounting Server and the Printer Refer to the remote Accounting server manufacturer s documentation for the specific procedures to follow to configure communications between the server and the printer The server will contact the printer based upon Accounting service parameters set up at the server such as the printer s IP address and polling frequency Required network communications and server settings will be stated by the server s manufacturer Sample list of set up requirements for Xerox Secure Access Unified ID System s Accounting service e Enable TCP IP and HTTP on the printer e Set up a static or reserved DHCP IP address for the printer e Enable TCP IP port 80 communications at the printer e Download the Controller Interface for Xerox from the Xerox Secure Access Unified ID System Web site e Install the Controller Interface for Xerox at the server e Verify that you have purchased a license for the Controller Interface for Xerox as well as a license for each device communicating with the server e Register each printer at the server using the printer s IP address for identification Enable the Accounting Option in Computer Print Drivers Use the Windows Add Printer dialogs to add the printer s print driver to individual networked computers For more information see Print Driver Installation on page 13 In the print driver default setting dialogs locate and then enable the Accounting option Thi
103. atus button Touch the Tools tab Touch System Settings In the Group column touch Print Service Settings In the Features column touch Other Settings RN oy op ee On the Other Settings screen in the Items column touch Banner Sheet then touch Change Settings 9 On the Banner Sheet screen select one of the following e Off e Start Sheet the default choice e End Sheet e Start Sheet amp End Sheet 10 Touch Save 30 WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services 11 To select a banner sheet tray a On the Other Settings screen in the Items column touch Banner Sheet Tray then touch Change Settings b Select the tray that will hold the banner sheet paper c Tray 3 is the suggested choice with Tray 4 as the secondary tray 12 Touch Save Set the Ethernet Speed 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Physical Connections folder Click Ethernet Select your network speed from the drop down list Click Apply then click Reboot Machine SOO Yt Sw N Configure TCP IP Settings 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Clic
104. b Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Click AppleTalk EtherTalk Note If this selection is unavailable click Port Status check the EtherTalk box then click Apply a di ad 6 The available selections include e Printer Name Enter the name that you wish to assign to this Printer This is the name that will appear in the Chooser e Zone Name Either accept the default zone of which lets the closest router assign the printer to a zone or assign the printer to a zone with a 32 character naming limit 7 Click Apply to accept changes or Undo to return settings to their previous values Note Setting changes are not applied until you restart reboot the printer 58 WorkCentre 7425 7428 7435 System Administrator Guide AS400 Printing AS400 Printing AS400 Raw TCP IP Printing to Port 9100 CRTDEVPRT This is the procedure to set up printing to a printer from an AS 400 using the SNMP drivers This procedure is intended for users familiar with the AS 400 system especially those experienced with printing in an AS 400 environment The AS 400 must run V4R5 of OS 400 so that the SNMP drivers are present or V4R3 V4R4 with the most current PTFs installed The printer must have port 9100 enabled To enable port 9100 1 aoe BN oy oe IN 11 12 Open your Web browser and enter the IP address of the printer in
105. ble a special feature 1 Gre YN Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Security folder then Feature Enablement Enter the code for the special feature and click Apply WorkCentre 7425 7428 7435 99 System Administrator Guide Scanning and Faxing Scan to E mail E mail Overview You must purchase the Scanning option to Scan to E mail If you did not contact your Xerox Representative to purchase this option The following E mail features are available e E mail Scanned documents can be converted into an electronic format and transmitted via E mail e iFAX Unlike conventional fax machines which utilize public phone lines the printer can transmit or receive scanned data as e mail attachments using either corporate networks or the Internet Contents of E mail are processed according to the settings of Print iFAX Headers and Contents in CentreWare Internet Services e E mail Printing E mail with attachments in either TIFF or PDF format can be sent to the printer Received E mail will automatically be printed Contents of E mail are processed according to the settings of Print Mail Headers and Contents in CentreWare Internet Services e Job Completion Notice When a computer has submitted a job to the printe
106. bleshooting section 6 To resolve problems with system options refer to the Configuration Report to determine if the options are installed enabled and properly configured on your machine To enable purchased options see Enabling Options with Software Keys on page 98 To properly configure enabled options see Scanning and Faxing on page 97 192 WorkCentre 7425 7428 7435 System Administrator Guide TCP IP Troubleshooting TCP IP Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the printer is on Verify that the printer and Computer are using the correct cabling to communicate over the network Use category 3 UTP patch not crossover cable for 10 Base T communications category 5 UTP patch not crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the printer and Computer is fully plugged into the Network Interface Card NIC Check the light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC At the Printer 1 Print a Configuration Report Under the Ethernet Rated Speed data label on the List verify th
107. bps Half Duplex 10 Mbps Full Duplex 10 Mbps Half Duplex To change settings press your setting of choice then press the Save button To exit the Ethernet Setting screen without making any changes press the Cancel button To exit the Protocol Settings menu returning to the Tools tab press the Close button Wait several seconds and the Auto Clear service should log you out Note Note that if you changed any settings in the Protocol Settings menu the printer will automatically reboot to register and enable your new settings 42 WorkCentre 7425 7428 7435 System Administrator Guide TCP IP Protocol Configuration TCP IP Protocol Configuration To view or change the settings of the printer s TCP IP Protocol Configuration perform the following steps Accessing TCP IP Protocol Settings at the Printer N oa So ew Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Protocol Settings When the Protocol Settings menu displays note that with the exception of selection one Ethernet Rated Speed the remaining selections are specific to TCP IP address settings Choose your setting by pressing the numbered horizontal selection line on the touch screen Note that the current status of each setting is shown on the applicable
108. ccounts is enabled even if authentication is not enabled for the copy fax scan or print services authentication will be required for folder and job flow sheet operations For full details on the effects of Authentication on Job Flow Sheets and Folders refer to that topic in the printer s User Guide 62 WorkCentre 7425 7428 7435 System Administrator Guide Authentication Configuring Authentication Preparations 1 Ensure that the printer is on and connected to the network 2 Ensure that the TCP IP and HTTP protocols are configured on the printer and you can access CentreWare Internet Services For more information see CentreWare Internet Services on page 23 3 Ensure that the Authentication Server to be used is functional on your network Refer to your manufacturer s documentation for instructions to complete this task Configuring Local Machine Authentication When Login to Local Accounts is enabled the System Administrator can define pass codes for authorized users and guests when the selection is available to use to authenticate to the system and access restricted services 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services 2 Click the Properties tab 3 Enter the system administrator User Name and Password default admin 1111 if prompted 4 Select the Security folder then Authentication Configuration Enter your user name a
109. ce cence eee e een errereen 140 AEIP Setpa ceew dy teks aca Pach a e aaa adaaaaiabe ease EE ENE eaves eaten 140 PG coi eto A ster Se wease Sa wor pen orhintal do reard EE AAE AA dale a 142 OVEIVIOW a ors 2 scat oc eaaa Boned onan doe a Aon dom Bos bond ns based iE a pond need en teele needa a TR 142 LAN Fax PCL DIiVers cia ate teed unhaewasavesuredevegusederesuseseseensacescen 151 LAN Fax PostScript Drivers 0 0 c ccc cece cence ence e eee n teen eneees 152 WorkCentre 7425 7428 7435 System Administrator Guide 5 Server FAX 2 ccc cc cece cc cece eee e eee e eee e cece eee ee eee eeeeeeeeeeeeees 154 OVEIVIEW 3c cceced ec etagagayadeoagaeedeg gag EEEE E EEE EE 154 Installation Checklist 1nxteindadeenanrahnanancnanindndmhah onndsiwenendwinaakake 154 Configure a Fax Filing Location Repository 0 cece cece cece eee nes 155 Configure a Fax Filing Repository using FTP cece cece cece eee nes 156 Configure a Fax Filing Repository using SMB cece cece eee eee ees 157 Configure a Fax Filing Repository using SMTP cece cece cence eens 159 Features that Support Server Fax 2 e cece e cece cece e een eee en ee eennes 160 Internet Fax iFAX 0 0 0 cece ce eee een e E 162 OVERVIOW ais E al teieitinaetere wierd n EE E E E E hoe auas 162 Installation Procedure 6 ccc cece cence nent errenneren 162 Enabling the E mail Ports and Setting TCP IP 0
110. cess Card to High The following Level of Certificate Validation descriptions are listed below e Low The revocation status of certificates is not checked WorkCentre 7425 7428 7435 95 System Administrator Guide Security e Medium The revocation status of certificates is checked but if the certificate status cannot be obtained due to a network issue the certificate will be considered valid e High The revocation status of certificates is checked A certificate is only considered valid after verifying that the certificate has not been revoked 3 Next under Retrieval of Certificate Status select the option for By OCSP for Common Access Card setup Note The By Retrieving CRL option checks the certificate status on the Printer after retrieving a CRL 4 Next under the URL for the OCSP Responder With option this should be setup by the System Administrator for the Common Access Card setup There is also an option to use an URL that s available on a certificate 5 Next set the OCSP Communication Timeout Value option based on your network performance 6 Under the CRL options verify that the check mark box for Auto Retrieval of CRL is unchecked Note The CRL Retrieval Time out is not required for Common Access Card setup 7 Upon making your selections select the Apply button to register your selections This will initiate the printer to reboot allowing the settings to take effect Configuring E mail Signing Feature The
111. communicating with the printer s CentreWare Internet Services the TCP IP protocol should be enabled The printer should also have a valid IP Address Subnet Mask and Gateway displayed For more information see TCP IP Protocol Configuration on page 43 As some Network Environment settings can only be configured through CentreWare Internet Services on the printer if this tool is shown as disabled on the Configuration Report For more information see Enabling Internet Services HTTP on page 23 4 At any networked computer or at your laptop connected to the printer with a crossover cable open your Web browser and enter the TCP IP address of the printer as shown on the Configuration Report into the Address or Location field Press Enter If the HTTP port is enabled at the printer you should see CentreWare Internet Services Note that depending upon Authentication and Encryption settings you might also see an Administrator Log In prompt or a Digital Certificate prompt With the display of these prompts or pages you have proven that the printer is communicating with HTTP over the TCP IP network A ping command see TCP IP Troubleshooting issued from the computer s command prompt can further verify this working connection 5 To troubleshoot network communication problems interfering with printing or scanning to the printer s hard drive folders refer to the specific topic that applies to your network operating environment within this Trou
112. ction check the user account access rights and FTP service setup Configure General Settings Click General To print a Confirmation Sheet after every scan job select On from the Confirmation Sheet drop down menu Check the User Name and Domain Name boxes if you want these items to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply Enter the administrator User Name and Password and click OK The default is admin and 1111 Configure a Scan Filing Repository using SMB Installation Checklist 1 Create a shared folder to be used as a scan filing location repository for scanned documents Note the Share Name of the folder and the Computer Name or Server Name Create a user account and password for the printer with full access rights to the scan directory Write down the user account and password Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights Enter the Scan Repository Details in CentreWare Internet Services 1 OT a At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file
113. d Click Apply and click Reboot Machine Click SMB Server From the SMB Server Setup drop down menu select your desired method The selections include By Domain Name and By Domain Name and Server Address IP Address Enter the Domain name up to 15 characters in the Domain Name box for every Domain Controller specified This entry is required regardless of the selection made from the SMB Server Setup drop down menu WorkCentre 7425 7428 7435 65 System Administrator Guide Security Note FQDN requires DNS and SMB Host Name requires WINS to be enabled on the printer 13 Enter the IP Address FQDN or SMB host name of the domain controller up to 64 characters in the SMB Server 1 Server Name IP Address box if By Domain Name and Server Address IP Address was selected for SMB Server Setup 14 Enter the IP Address FQDN or SMB host name of up to 4 additional SMB servers if applicable Note FQDN requires DNS and SMB Host Name requires WINS to be enabled on the printer 15 Click Apply Configure Remote Authentication for LDAP 1 Set up the LDAP Server For information about setting up an LDAP server see LDAP Server Configuration on page 106 2 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder
114. d a fax to the server to test the communications setup Enter the Fax Repository Details in CentreWare Internet Services 1 O po SO oT ews 12 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder Click the Fax folder Click the Fax Repository Setup Select FTP for Protocol Enter either an IP Address or Host Name for the fax server in the box or boxes provided Enter 21 for Port Number for FTP For File Path type in the name of the folder on the server that has been set up to receive device scans Do not use forward slashes Supply the Login Name and Password for the printer to log into the fax server Retype the password 13 14 Click Apply If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 156 WorkCentre 7425 7428 7435 System Administrator Guide Server Fax Configure General Settings Click Defaults To print a Confirmation Sheet select Auto Print On Auto Print Off or Print when delivery fails from the drop down menu Note that the Confirmation Sheet only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Realm bo
115. d enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Advanced folder then click Template Pool Setup For Protocol use the drop down menu to select the protocol you will be using to communicate with the template pool server Current selections are FTP NewWare SMB HTTP and HTTPS Other selections when available will be set up similarly Supply the Host Name IP Address and Share Name in the case of SMB Supply the Port Number The default is 21 for FTP 445 for SMB and 80 for HTTP and HTTPS For Document Path type in the name of the folder on the remote server containing the pool of templates Do not use forward slashes with FTP or back slashes with SMB Supply the Login Name account name and Password for the printer to access the remote server Note For information on creating accounts on the SMARTsend server refer to the FreeFlow SMARTsend Installation and Administration Guide 10 11 12 13 Re enter the password in the Retype Password box If available check the Polling Settings check box to set up automatic timed polling with the template pool server This will help to assure that the latest scanning templates are available to users of the printer Click Apply Enter the administrator User Name and Password and click OK The default is admin and 1111 Testing Network Scann
116. d with printer Packaged with printer Customer Documentation CD www xerox com office WC7425_WC7428_WC7435docs Information about menu selection or error messages on control panel Information pages Control panel Help button Control panel menu Print Drivers www xerox com office WC7425_WC7428 _WC7435drivers Recommended Material List North America Recommended Material List Europe www xerox com paper www xerox com europaper Online Support Assistant Technical Support www xerox com office WC7425_WC7428_WC7435support www xerox com office WC7425_WC7428_WC7435support Registration www xerox com office register Supplies www xerox com office WC7425_WC7428_WC7435support 10 WorkCentre 7425 7428 7435 System Administrator Guide Installation This chapter includes e Installation on page 12 e Print Driver Installation on page 13 11 Installation Installation Overview 1 Connect one end of a Category 5 twisted pair cable to a live network drop Connect the other end of the cable to the RJ 45 socket at the rear of the printer Set the printer s power switch to On and wait until the main screen is displayed Print a Configuration Report Refer to the Configuration Report to determine which ports and protocols are enabled for your network For more information see Configuration Report on page 22 Enable the printer s internet services HTTP and TCP IP protocol so that yo
117. ddress URL box of your Web browser and press Enter 3 For User ID type root For the requested password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands e Use the d option with the lp command to print to a specific printer lp dprinter filename and press Enter e Use the P option with the lpr command to print to a specific printer lpr Pprinter filename and press Enter For complete information on CUPS printing capabilities see the CUPS Software Users Manual available from www cups org documentation php Installing Unicode Fonts The Xerox Unicode 3 0 font kit for SAP is available for this printer Install the Unicode fonts to print documents in multiple languages in an SAP environment To order the kit contact your Xerox representative 20 WorkCentre 7425 7428 7435 System Administrator Guide Administrative Tools This chapter includes e Configuration Report on page 22 e CentreWare Internet Services on page 23 21 Administrative Tools Configuration Report To print a Configuration Report Press the Machine Status button on the control panel Press the Print Reports button Press the Copy Reports button Press the Configuration Report button Press the green Start button to the right of the control panel s numeric keypad The pri
118. ddress Number or the Group Number and touch Add Print at Relay Station On or Off then Touch Save 12 When complete touch Save to exit the settings screen 13 Touch Close to exit the Address Book screen returning to the Tools screen 14 To exit the Tools screen wait several seconds for the Auto Clear service to log you out Group Send Setup This setting supports Group Send broadcast Fax transmissions to up to 20 address numbers in a pre designated group Refer to the Group Send topic in the printer s User Guide for full information To set up a Group perform the following steps 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration Touch Group Send Select a Group number Touch Create Delete Ce Oy oy wy 144 WorkCentre 7425 7428 7435 System Administrator Guide Fax 9 Use the numeric keypad to enter the three digit Address Numbers of recipients contained in the printer s Address Book Note Refer to the Address Book Setup topic in this section to learn how to set up address numbers so that they are available for selection here 10 Touch Add to this Group to add recipients one number at a time to the group 11 When complete touch Save 12 Touch Close to return to the Tools screen 13 To exit the Tools scr
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120. der Passcode screen displays use the On and Off buttons on the left hand side of the screen to determine whether or not a password will be required to access the Folder If On is selected use the printer s numeric keypad to enter a numbered passcode of up to 20 digits Press the Save button to save your settings To exit the screen without saving settings press the Cancel button When the Folder settings screen displays after assigning a password note that you have five setting selections displayed on five numbered horizontal lines The available selections include Folder Name Check Passcode Delete Documents After Retrieval Delete Expired Documents and Job Flow Sheet to Folder To assign a name to the Folder press the Folder Name selection line Press the Change Settings button Use the touch screen keyboard to enter a name for your Folder 134 WorkCentre 7425 7428 7435 System Administrator Guide 16 17 18 19 Setup and Use of Job Flow Sheets with Folders When finished entering in a name press the Save button in the upper right corner of the screen To exit the screen without saving changes press the Cancel button On the Folder settings screen press any other selection lines of interest and use the Change Settings button as previously described to access and make setting changes Use the Save button to save your changes To link this Folder with your Job Flow Sheet touch Job Flow Sheet to Folder
121. der topic For more information see Scanning to the Printer s Hard Drive Folders on page 128 Job Templates Customize and use Job Templates to scan and transfer documents directly to Network Servers For more information see Network Scanning Using Templates on page 112 Job Flow Sheets Change the sheet type and order and assign a user name For more information see Setup and Use of Job Flow Sheets with Folders on page 131 Properties Tab The Properties tab allows you to configure the printer s job processing options and network communications settings Note If authentication is enabled you must enter the system administrator User Name and Password default admin 1111 if prompted to access the Properties tab You may also be prompted for the user name and password when changing settings in the Properties tab Configuration Overview Provides shortcuts to commonly used configuration pages within the Properties tab Click Settings then Configure to go directly to the page without having to navigate through the folders in the directory tree on the left Description Allows you to see and edit basic identification information about your printer General Setup Folder The General Setup folder contains the following pages and folders 26 Configuration Lists current printer settings such as memory allocation available page description languages and their version numbers firmware software versions for the controller and print
122. e If the TCP IP protocol is not loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your operating system installer disk readily available click the Have Disk button and follow any remaining instructions Verify that the Client for Microsoft Networks is installed in the computer On the Windows XP desktop click Start Control Panel and double click Network Connections Right click the Local Area Connection icon and select Properties On the Windows 2000 Desktop right click the My Network Places icon and select Properties Right click the Local Area Connection icon and select Properties If the Client for Microsoft Networks is not loaded click the Install button then select Client as the type of network component that you wish to install Click the Add button and select Client for Microsoft Networks With your operating system installer disk readily available click the Have Disk button and follow any remaining instructions Add the Printer to the Windows Desktop 1 2 3 4 On the desktop from Start select Printers and Faxes Double click Add Printer From Printer Tasks select Add a printer When the Add Printer Wizard displays click Next Select Network Printer and click Next WorkCentre 7425 7428 7435 15 System Administrator Guide Installation 10 11 12 13 14
123. e Confirmation Sheet only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Name Realm boxes if you want these items to appear on the Job Log The Job Log is filed with the scan job Click Apply If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 Configure the Fax Server Configure the fax server so that it is able to monitor the fax repository for documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server T a aed Go to the printer and press the Services button Press the Fax button Enter a valid fax number Place a document in the document feeder and press the Start button located to the right of the control panel s numeric keypad Verify that the fax is received by the specified fax machine 158 WorkCentre 7425 7428 7435 System Administrator Guide Server Fax Configure a Fax Filing Repository using SMTP Installation Checklist 1 Ensure that the TCP IP protocol is configured on the printer and is fully functional To configure TCP IP see TCP IP Protocol Configuration on page 43 Follow the basic instructions for enabling the E mail ports See Scan to E mail on page 100 Also in the Scan to E mail section follow the instructions for Configuring E mail Environment to set the Machine E mai
124. e Transfer Protocol Requires an FTP service running on a server or a computer e SMB Server Message Block Available for filing to an environment that supports the SMB protocol Note As other filing methods become available their configuration will be similar to the procedures for configuring scan filing repositories using FTP and SMB described in this section Configure a Scan Filing Repository using FTP Installation Checklist 1 Ensure that a File Transfer Protocol FTP service is running on the server or computer where images scanned by the printer will be stored Write down the IP address or host name 2 Create a user account and password for the printer When a document is scanned the printer logs in using the account transfers the file to the server or computer and logs out Write down the user account and password 3 Create a directory folder within the FTP root to be used as a scan filing location repository Write down the directory name Enter the Scan Repository Details in CentreWare Internet Services 1 At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the File Repository Setup Select Edit or a File Repository Setup number in the Default File or Alternate File Destinations list then click Edit Enter a Name to describe the File Repos
125. e certificates that are loaded onto the Printer as well as the functions they are to be used for Note In order to review all the certificates select the option for Other to view the available certificates 3 Select the desired options and select the Display the list button 4 When the certificates are listed you can select one by checking the box and then select Certificate Details to review 5 The Certificate Details window will allow the System Administrator to Export this certificate Delete or Use this certificate Checking Proxy Server details If required by your network environment ensure the Proxy Server details have been configured 1 At your computer select the Properties tab in CentreWare Internet Services 2 From the displayed window select the option for Connectivity 3 Next select the option for Proxy Server 4 The Proxy Server option needs to be Enabled and the server address needs to be configured 5 Select the option for Apply Certificate Revocation Retrieval Settings The System Administrator can use the functionality found in the Certificate Revocation Retrieval Settings option to configure the desired Online Certificate Status Protocol OCSP or Certificate Revocation List CRL 1 Under the Security folder select the option for Certificate Revocation Retrieval Settings 2 Under the Level of Certificate Verification section select the Level of Certificate Verification setting for the Common Ac
126. e protocol has been installed you can click the item and click the Properties button to verify or set up the method being used for TCP IP addressing Add the Printer to the Windows Desktop 1 ga Um w S 10 11 13 14 On the desktop from the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s On Windows XP from Printer Tasks select Add a printer When the Add Printer Wizard displays click Next Select Network Printer and click Next To create an IPP printer select Connect to a printer on the Internet Type http followed by the printer s fully qualified Domain name or IP address in the URL field You may have to type ipp after the printer s name or ip address the printer s name can be either the Internet Host Name or the SMB Host Name as shown on the printer s Configuration Report depending on the name resolution used by your network DNS or WINS Click Next When prompted for the driver files select Have Disk and browse to the location of your print driver Select the INF file then click Open When the Install from Disk screen displays verify the path and file name are correct and click OK Select the model that corresponds to your printer and click Next 12 Enter a name for your printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click
127. e the sn and givenName fields in LDAP and search on the combination of both Click Apply and enter the Administrator User name and password if prompted To enable encryption SSL for LDAP communications perform the following a Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Click SSL TLS Settings Check the Enabled check box next to LDAP SSL TLS Communication Click Apply and enter the Administrator User name and password if prompted gt a gt pP ANE Reboot the printer WorkCentre 7425 7428 7435 107 System Administrator Guide Scanning and Faxing LDAP User Mappings You can click LDAP User Mappings in the LDAP setup section to test LDAP searches verify mappings and specify the attributes to search for within the LDAP database The LDAP test function will perform the same search that would occur at the machine s control panel It will base its search on the current settings for Search Name Order Mapped Name Field or the combination of Surname GivenName the LDAP field currently Mapped to Common Name on the LDAP User Mappings page if Search Order is set to Mapped Name Field and Custom Filters if configured The test page will return the first matching search result for the test name entered
128. e usage limits Maximum Usage Limits and Resetting Individual Usage Limits The first time a user logs into the printer after they have reached their maximum usage limit a message displays on the touch screen The message notifies the user that they have reached their limit for the feature Users will not be unable to use the feature until their limit is reset If the user performs a copy job at the printer and mid way through the job their limit is exceeded the job will not continue If the user performs a scan job at the printer and mid way through the job their limit is exceeded the job will be cancelled If the user s limit is reached before a print job is completed the printer will notify the user that their limit has been reached The job will be deleted from the print queue The job may run over due to sheets committed to the paper path Note The system administrator has unlimited access to the printer To Reset User Limits 1 On the Properties tab of CentreWare Internet Services click the Accounting folder then the Xerox Standard Accounting folder in the directory tree 2 Click Manage Accounting 3 Place a checkmark in the box for the desired User ID 4 Click Limits and Access 5 Enter the new User Limits check the Reset box and click Apply Using XSA at the printer When you enable XSA users must enter a valid user name at the printer to access any services to which access restriction has been applied Refer
129. ecify the number of copies printed All other printing options remain at their previous settings Advanced Settings The Advanced Settings tab allows you to select from a variety of printing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged edges within your document Problem Solving If one of the following symptoms occurs or if an error message appears on the screen follow the remedy to solve the problem Symptom 1 The access indicator light of the Media Card Reader does not illuminate e Cause The USB cable may not be connected correctly e Remedy Turn the printer off unplug the USB cable and then insert the cable into the connector securely Symptom 2 The Media Print Photos and Media Print Text icons are not displayed on the All Services screen e Cause The printer does not recognize the media card reader properly e Remedy Power off the printer pull out the USB cable and then insert the cable into the connector securely 182 WorkCentre 7425 7428 7435 System Administrator Guide Media Card Reader Symptom 3 Blank sheets are output e Cause Files that cannot be printed by the printer image files not saved in Exif format are included in the selected files e Remedy Image files not saved in Exif format cannot be printed by Index Print Delete the image files that cannot be printed by Index Print and then print files again Note I
130. eck correct color matching driver settings Run Color calibration procedure see Color Calibration on page 206 Missing image or image deletions Damp paper causing poor image transfer Paper in tray may be folded or wrinkled Document on glass includes paste up sections Load new paper Check condition of paper in paper tray replace a r Place small stack of paper on top of document to hold it flat to document glass Wrinkled damaged or Creased Sheets Paper is damp old Poor quality paper being used Paper not correctly loaded in paper trays Load new paper Use Xerox recommended media Check reload paper in trays Toner rubs off sheet or smudges Media was run in incorrect mode causing poor fusing of image Damp paper being used Non recommended media being used Two or more sheets fed together Check that the media type selections matches the media type being run Load new paper Use Xerox recommended media Check for blank sheets in output Replace the Fuser Assy WorkCentre 7425 7428 7435 205 System Administrator Guide Troubleshooting Problem Cause Solution Excessive paper curl Paper is damp old Load new paper Poor quality paper being used Turn paper stack over Custom cut paper has wrong grain Use Xerox approved media see direction RML Load custom cut paper in different orientation or cut short grain Color Calibration
131. ect from a variety of printing options The options for the Media Print Text tab include Output Color Color or Black amp White Paper Supply Choose the paper tray to be used as a source when printing 2 sided Printing Choose 1 sided 2 sided Flip on long edge or 2 sided Flip on short edge Output Choose stapling options as needed Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings WorkCentre 7425 7428 7435 185 System Administrator Guide Printer Management Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options e Multiple Up Choose from Off 2 Pages Up or 4 Pages Up e Bitmap Smoothing Smoothes out rough and jagged edges within your document Selecting and Printing Photo Files Note The photo files must be in the format that they were stored in on the camera Copy the folder for instance a DCIM folder to the USB drive Insert the USB drive into the USB slot 1 Press the Services button 2 Touch the Media Print Photos icon 3 After the files are imported touch the appropriate button You can choose from e Select All e Select From List e Select Range 4 Touch the Media Print Photos or Adv
132. ed but not editable e Parallel View or change the enablement settings for Bi Directional Communications a check box and Auto Eject Time Parallel Port Timeout with a range of 5 to 1275 seconds WorkCentre 7425 7428 7435 27 System Administrator Guide Administrative Tools e USB View or change the Auto Eject Time which is the length of time the Controller will wait for an end of job command before processing the job Note Parallel and USB are options that must installed before they will be displayed Protocols Folder View or modify the communication protocols used by the printer SMTP Server and POP3 Setup allow you to configure E mail server addresses for E mail scanning Set your proxy server parameters for Meter Assistant and Web Service if available on the Proxy Server page e LDAP Folder The LDAP folder contains the same settings available under Authentication Configuration in the Security folder This allows you to configure authentication for the printer using LDAP or to independently configure LDAP for use with the printer such as in address book for E mail Services Folder 28 Print Mode Set the page description language emulation used by the printer s input ports displayed on the screen Depending upon the Ports enabled at the printer the list of ports will include Parallel AppleTalk with PostScript SMB LPD IPP and Port 9100 Typical page description selections for each port include Auto auto select P
133. een if desired wait several seconds for the Auto Clear service to log you out Comments This feature can be used to add comments to a Cover Note Cover Page 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration Touch Comments Select a Comment number Touch Create Delete 9 Enter a Comment up to 18 characters then touch Save ce a a 10 When complete touch Close until the Tools screen is displayed 11 To exit the Tools screen if desired wait several seconds for the Auto Clear service to log you out Create a Folder The printer has 200 folders available A folder must be created before you can use Remote Folder or route received documents into folders using the File Destination Output Destination settings Folder Fax Receive or Private Polling documents are stored in the Folder This is also convenient for differentiating between received documents and documents to be transmitted such as by Private Polling 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration Touch Folder Select an unassigned Folder number from
134. een selected for the Mail Receiving Protocol 1 From the Connectivity amp Network Setup list select Outgoing Incoming Email Settings i e E mail Send Receive Settings 2 Select POP3 Server Settings and then set the following items for the POP3 server e Server Name IP Address Enter the POP3 Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx Cannot be used e Port Number Enter a value in the range from 1 to 65535 The default is 110 Note Do not use the numbers of any other ports e Pollling Interval Set the interval for checking the e mail on the POP3 server e Login Name Enter the name to log in to the POP3 server and press Save e Password Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save e POP Password Encryption Select On APOP to encrypt the password if desired Select Save and then press Close 3 Set the protocol for sending E mail From the Connectivity amp Network Setup list select Outgoing Incoming Email Settings then select SMTP Server Settings and set the following items for the SMTP server e SMTP Server Name IP Address Enter the SMTP Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value i
135. een the Computer and the printer If communicating with the printer in a Client Server environment at the Computer s Desktop double click the Network Neighborhood icon and see if the Printer s Server is displayed If you double click the Server s name a list of Shared printers should be displayed with the Printer being 196 WorkCentre 7425 7428 7435 System Administrator Guide NetBIOS over IP Troubleshooting one of the printers shown Note that since the Printer is identified as a Share name on the Server it may not have the same name as the SMB Host name on the Configuration Report If you do not recognize your Server or Printer s name in the list perform the following step From your Computer s Desktop click Start Settings Printers Start Printers and Faxes in XP right click the Printer s icon and select Properties From the Ports Tab Windows 2000 determine the Port that the driver is using to print through For Client Server communications the port name should be in the form of a UNC universal naming convention such as Computer_name Share_name If it isn t you are printing to the wrong port and either need to select the correct port or use the Add Port button to create a new port for the driver to print through If the name looks correct use the General tab of the driver to print a test page to determine the status of communications between the computer and the printer Note that if you have the UNC of the Printer you ca
136. en 4 When the Password screen displays enter your password series of numbers using the control panel s numeric keypad 5 Press the Confirm button on the touch screen 6 Use the displayed controls to set up scanning parameters then place your document in the document feeder and press the control panel s large green Start button 7 Press the Services button to return to the printer s Main screen Retrieving Images from Folders Images are retrieved from Folders using CentreWare Internet Services 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Scan Tab Click Folder Locate your folder then click File List Enter your Passcode when prompted and click Apply Use your mouse to place a check mark in the box in front of the file that you wish to retrieve After selecting individual retrieval options click the Retrieve button Note that you can also specify printing options and print the document by clicking Print File ot OY ea NY Click Save this provided on the next screen displayed to begin the image downloading process 9 Note that after downloading a document you can delete that document from your Folder by rechecking the box in front of the file just downloaded and clicking the Delete button 130 WorkCentre 7425 7428 7435 System Administrator Guide Setup and Use of Job Flow Sheets with Folders Setup and
137. ent from the printer to the Manager by SNMP Optionally enter the System Administrator s name for packet identification purposes Select a trap and click Edit in the Trap Notification Settings section Select your transport method IPX or UDP and fill in the trap destination information for your selected method Select the event s that you wish to report on by checking the applicable box es Click Apply to accept the changes or the Undo button to return the settings to their previous values Note Changes to settings will not be applied until you restart the printer A Reboot Machine button is available on the Status Tab of CentreWare Internet Services Configuring IPP 1 anu DNN 34 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select IPP in the directory tree The available selections include e Port Number Static Display This is the port number assigned by IANA Internet Assigned Numbers Authority The default value is 631 e Additional Port Number You can enter port 80 HTTP here as a backup port e TBCP Filter Displayed when PostScript is enabled e Administrator Mode This is disabled by default e DNS e Connection Time out Select the DNS check b
138. er Passcode screen displays use the On and Off buttons on the left side of the screen to determine whether or not a password will be required to access the folder If On is selected use the printer s numeric keypad to enter a numbered password Press the Save button to save your settings To exit the screen without saving settings press the Cancel button When the Folder settings screen displays after assigning a password note that you have five setting selections displayed on five numbered horizontal lines The available selections include Folder Name Check Folder Passcode Delete Files After Retrieval Delete Expired Files and Link Job Flow Sheet to Folder To assign a name to the folder press the Folder Name selection line 14 15 16 Press the Change Settings button Use the touch screen keyboard to enter a name for your folder When finished entering in a name press the Save button in the upper right corner of the screen To exit the screen without saving changes press the Cancel button On the Folder settings screen press any other selection lines of interest and touch the Change Settings button as previously described to access and make setting changes Use the Save button to save your changes 128 WorkCentre 7425 7428 7435 System Administrator Guide Scanning to the Printer s Hard Drive Folders 18 To exit the Folder settings screen press the Close button in the upper right corner of the scree
139. er Press the Machine Status button Touch the Tools tab Select Setup amp Calibration 6 Touch Create Job Flow Sheets gii E w Note If this selection is unavailable follow the instructions in the next topic Creating a Folder and Linking to a Job Flow Sheet to create your flow sheet 7 Touch Create 8 Select items to be set from the displayed item list then touch Change Settings When done touch Save e Name Set the name up to 128 characters in length for the job flow sheet e Description Set the description up to 256 characters in length for the job flow sheet e Keyword Enter a keyword up to 12 characters in length for job flow search e Send as Fax Specify the fax transmission address You can specify a total of up to 100 addresses using either Address Numbers or by manual input New Recipient WorkCentre 7425 7428 7435 133 System Administrator Guide Scanning and Faxing 9 10 11 e Send as iFAX Specify the E mail address You can specify the address using either the Address Book or by manual input New Recipient e Send as E mail Specify the E mail address You can specify the address using either the Address Book or by manual input New Recipient e Transfer via FTP 1 and 2 Specify transfer to an FTP server You can specify the address using either the Address Book or by manual entry into the boxes supplied e Transfer via SMB 1 and 2 Specify transfer to an SMB server You ca
140. er Click Machine Digital Certificate Management Click Create New Certificate Select Self Signed Certificate and click Continue Select Public Key Size 512 Bits or 1024 Bits Set Issuer default device host name Apply a ee ee a 76 WorkCentre 7425 7428 7435 System Administrator Guide Authentication After clicking Machine Digital Certificate Management in the Security folder the current status is displayed If the status shows A Self Signed Certificate is established on this machine then you do not need to create new certificate Note You must enable HTTP SSL TLS Communication in order to Upload Signed Certificates and to see Certificate Management and Certificate Revocation Retrieval Settings in the Security folder Configuring Certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services creating a self signed certificate for SSL server and importing a signed certificate from a Certificate Authority This section describes how to create a self signed certificate for SSL server Note When importing a certificate if the same certificate has been already registered in Local Device or Others the certificate cannot be imported Delete the registered certificate before importing 1 Open your Web browser and enter the printer s IP address into the Address box of your Web browser and press the Enter key Click the Properties tab C
141. er components hard disk partition information and hardware information indicating the availability of the Ethernet Port and Hard Disk for example Job Management Allows you to set permissions that allow system administrators or general non administrator users to delete jobs from the printer s print queue Paper Tray Attributes Provides a display of the available trays including bypass their media settings and tray selection order Paper Settings Displays paper settings which can be manipulated and set for installed trays See the printer s User Guide for more information Power Saver Settings Displays the settings for low power mode and sleep mode Low Power Mode is selectable from 1 to 240 minutes Sleep Mode is selectable from 1 to 240 minutes Stored Job Settings Set a minimum passcode length for jobs stored on the printer Memory Settings View or change the amount of memory allocated on the hard drive for spooling incoming jobs into buffers dedicated to specific ports or protocols Internet Services Settings View or change the Auto Refresh Interval or the Display Language if available WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services Pool Server Settings Set up the login details from this device to a remote template pool server Cloning Copy the settings and Web generated scan templates of one printer and transfer them to other printers operating with the same version of
142. er Output tab select Fax from the Job Type drop down menu The options on the Fax tab will now be available for your selection Select the necessary settings on the Fax tab Click the Fax Phonebook button to select your fax recipient or to enter a new recipient If your recipient is not selectable from an existing Phonebook select New select Individual click OK enter the recipient s Name and Fax number and click OK Click Close to close the Fax Phonebook dialog then click OK Sending the Fax 1 2 When the Print dialog is displayed click OK On the Fax Recipient dialog to send to the previously entered new recipient click Look Up Phonebook WorkCentre 7425 7428 7435 151 System Administrator Guide Scanning and Faxing 3 Double click the name of the new individual previously entered in step 6 above and click OK Note Alternatively you can manually enter a Name of up to 30 characters and a Fax Number 4 Click OK then OK again to send your Fax LAN Fax PostScript Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Initial Setup Refer to the TCP IP Peer to Peer LPR or Standard TCP IP Printing topic in the Print Drivers section and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been installed perform the following steps 1 Right click the Printer s ico
143. er of the touch screen Exiting the Port Settings Menu and Returning to the Tools Tab 1 To exit the Port Settings menu returning to the Tools screen press the Close button in the upper right corner of the Port Settings menu screen 2 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the printer will automatically reboot to register and enable your new settings Configuring IPP Settings with CentreWare Internet Services 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Click IPP The available selections include e Port Number The default value is 631 This is the port number assigned by IANA Internet Assigned Numbers Authority e Add Port Number e TBCP Filter Displayed when PostScript is enabled e Administrator Mode This is disabled by default e DNS Enablement e Connection Timeout 7 Verify that DNS is checked Enabled by default If enabled the DNS Server will resolve Host Names to IP Addresses in support of printing with IPP Or WN WorkCentre 7425 7428 7435 55 System Administrator Guide Network Management 8 Enter a Time Out value for jobs being sent to the printer through
144. er with a call waiting service A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission The printer should be installed at least five meters away from the main unit of the cordless phone If the digital line leased for your company network is multiplexed facsimile communication may be restricted as follows e The features using our unique transmission method such as Recipient Print Sets Relay Broadcast and Remote Folder are not available e The transmission speed is limited e Super G3 cannot be used Communications modes e G3 Auto Normal Fax communications The printer automatically switches modes in the following order of priority Unique SG3 Unique ECM Unique G3 ITU T SG3 ITU T ECM ITU TG3 depending on the capabilities of the remote terminal e F4800 Select this mode when transmitting over noisy or bad telephone lines as can be the case with overseas calls 142 WorkCentre 7425 7428 7435 System Administrator Guide Fax Connecting the Phone Line e LINE 1 Connect the fax to a public switched telephone network PSTN An external telephone cannot be connected e TEL An external telephone is connected here e LINE 2 Line 2 Connect to a public line e LINE 4 Line 4 Connect to a public line Local Terminal Information Settings Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prom
145. ertificate Management in the Security folder on the Properties Page of CentreWare Internet Services IP Sec typically used to encrypt FTP can be enabled from the Security file folder on the Properties tab of CentreWare Internet Services 802 1x can be enabled for devices connected through both wired and wireless Ethernet networks It is used to authenticate the printer on the 802 1x network rather than individual users 802 1x can be enabled from the Security file folder on the Properties tab of CentreWare Internet Services Configuration of HTTPS SSL TLS Communication Encryption Two methods are available depending on the type of certificate e Create a self signed certificate on the printer with CentreWare Internet Services and enable HTTPS This method is used primarily for Server certificates e Enable HTTPS and import a signed certificate from a Certificate Authority using the Machine Digital Certificate Management in the Security folder on the Properties Page of CentreWare Internet Services e To see this at least one certificate must have been created and stored on the printer This is one of the purposes for creating a self signed certificate Before enabling any encryption or digital signing feature or importing any digital certificates check the status of the certificate and create a new certificate if there is not one already created In CentreWare Internet Services click the Properties tab then click the Security fold
146. f an image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format WorkCentre 7425 7428 7435 183 System Administrator Guide Printer Management USB Printing Overview The USB Printing option is available as a kit for the XOG Template Usage Guidelines printer If the Media Card Reader is installed Exif image data from digital cameras and document files PDF TIFF can be printed Note Exif is a file format that embeds information required to print data in an image taken by digital cameras If an image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format The printer uses two media printing modes e Media Print Text Prints data stored in document format It is helpful to think of the word text as synonymous with document e Media Print Photos Prints data stored in the standard format of most digital cameras Note The USB Printing option is similar to the Media Card Reader option but there are several important differences Supported Media and File Formats USB Printing supports typical USB flash drives Supported File Formats e Media Print Text e PDF PDF1 3 or later e TIFF gray scale 4 bit 8 bit uncompressed 4 bit 24 bit compressed by JPEG compressed by MH MMR e XPS e Media Print Photos e JPEG e TIFF DCF1 0 compliant JPEG TIFF Exif2 0 Exif2 1 Exif2 2 Note The phot
147. ff 9 Touch Close to return to the Tools screen Fax Mode Settings including Fax Defaults and Fax Control These settings include Screen Defaults Fax Defaults Fax Control File Destination Output Destination Reduce Enlarge Presets Original Size Defaults and Local Terminal Information For information on File Destination Output Destination settings and Local Terminal Information settings see Fax on page 142 Note Information on Fax Defaults and Fax Control is critical to the operation of the Fax feature and should be carefully evaluated to assure that settings are correct for the current working environment 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Fax Mode Settings Touch Screen Defaults Oe ees 148 WorkCentre 7425 7428 7435 System Administrator Guide 11 12 Fax Select a Line to enter or change then touch Change Settings Touch Save to save any new settings e Fax Screen Default Select General Settings or Address Book This will be the Fax service screen that users see when they touch the Fax button e Address Book Default Leave this setting at the default of 1 or enter an address book Fax folder number to display when the Address Book button is touched by users of the Fax service screen Note that the Fax folder needs t
148. folder Click the File Repository Setup Select Edit or a File Repository Setup number in the Default File or Alternate File Destinations list then click Edit Enter a Name to describe the File Repository WorkCentre 7425 7428 7435 115 System Administrator Guide Scanning and Faxing 7 8 9 10 11 12 13 14 15 Select SMB for Protocols Enter either an IP Address or Host Name for the server Enter 445 for Port Number Enter the Share Name in the Share box For Document Path type in the name of the folder on the remote server that has been set up to receive device scans Do not use back slashes as the printer will add them by default Supply the Login Name and Password for the printer to log into the file server Note that the default login method is System for automatic device log in Re enter the password Click Apply Enter the administrator User Name and Password and click OK The default is admin and 1111 Configure General Settings 1 2 Click General To print a Confirmation Sheet after every scan job select On from the Confirmation Sheet drop down menu Check the User Name and Domain Name boxes if you want these items to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply Enter the administrator User Name and Password and click OK The default is admin and 1111 Configure Scan to HTTP The printer can be co
149. following procedure will be performed at the printer 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select the option for System Settings Locate and select the option for Connectivity amp Network Set up On the right side of the display scroll down the list and locate the option for Security Settings Select the option for S MIME Settings e For Option 6 Digital Signature Outgoing Mail select the option for Always Add Signature and press the Save button Ce oy U oe te e For Option 7 Signing Certificate Outgoing Email select the option for SmartCard Certificate and press the Save button 9 Press the Log In Out button and select the option for Reboot 96 WorkCentre 7425 7428 7435 System Administrator Guide Scanning and Faxing This chapter includes Enabling Options with Software Keys on page 98 Special Features on page 99 Scan to E mail on page 100 Network Scanning Using Templates on page 112 Scan to PC FTP SMB on page 121 Scan to Home on page 126 Scanning to the Printer s Hard Drive Folders on page 128 Setup and Use of Job Flow Sheets with Folders on page 131 Scan to PC Desktop on page 136 Installing and Using the Network Scanner Utility on page 138 Xerox Extensible Interface Program on page 140 Fax on page 142 Server
150. g in the printer Settings tab of the Properties screen of the print driver e Data Receive Time Out Enter the timeout period for receiving data from WSD clients between 1 and 65535 seconds in 1 second increments D Ur ww e Notification Delivery Time Out Enter the timeout period for notification delivery to WSD clients between 1 and 60 seconds in 1 second increments e Maximum TTL The Time to Live setting in seconds for undelivered IP datagrams such as UDP being used with WSD Enter a value 1 and 10 e Maximum Number of Subscribers Enter the maximum number of clients for reserved notification between 1 and 200 7 Click Apply to apply setting changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the printer There is a convenient button on the Status Tab of CentreWare Internet Services 36 WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services Configure Port 9100 Raw Printing 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select Port 9100 The available selections include e TCP Port Number The default is 9100 This does not need to be changed e TBCP Filte
151. g in to the printer 1 Press the Log In Out button on the control panel Note In order to login as the System Administrator you must select System Administrator from the pull down menu Verify that this selection is being made If you see the option for Registered User then you will not be able to login as the System Administrator 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Next select the Machine Status button Touch the Tools tab On the right side of the display under Features select the Machine Clock Timers option Select the option for NTP Time Synchronization Select the Change Settings option and select the On option Select the Save option 80 NO OT E Select the Time Server Address option 92 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Common Access Card 10 Select the Change Settings option and enter the IP address of the server in which the network time will be synched with 11 Press the Save button 12 Press the Log In Out button 13 Touch Logout The printer will automatically reboot Configure Authentication settings for CAC Note These installation steps can also be performed at the printer This is be done by logging in as the System Administrator selecting the Machine Status button then proceeding to the Tools tab and navigating to the Authentication Security Settings button From the Authentication Security Se
152. g the Scan to PC FTP SMB Feature After the appropriate ports have been enabled TCP IP has been configured and the receiving computers address added to the Address Book the Scan to PC FTP SMB feature can be used as follows 1 Select Scan to PC from the Services screen 2 Touch Transfer Protocol select a protocol and touch Save 3 Note that you can touch the blank lines on the screen and manually enter Server settings or touch Address Book For SMB you can also browse the Microsoft Network 4 Select the Receiving Computer computer or server in the list contained in the Address Book and touch Save 5 Place your document in the document feeder and press the control panel s large green Start button Progress of the data transfer will be displayed on screen WorkCentre 7425 7428 7435 125 System Administrator Guide Scanning and Faxing Scan to Home The Scan to Home option is supported through the Network Scanning service Essentially it is a template file xst stored locally on the printer but in a different directory than the network scanning templates or folder folders To acccess the Scan to Home template press the Services button at the control panel and touch Network Scanning The printer queries LDAP to acquire the authenticated user s home directory or appends the authenticated user s login name to a predefined network home path Preparing for Scan to Home Installation 1 2 Ensure the printer
153. gree or Accept to accept the License Agreement Select the required disk if necessary where you want to install the printer Click Continue Click Install Click Close and restart the computer When the computer has restarted double click the hard drive icon Double click the Applications icon Double click the Utilities folder Double click Print Center icon Double click Add to add a new printer Select AppleTalk as your network protocol Select the required AppleTalk zone Select the printer that you wish to set up Select the Printer Model that is choose the PPD for your printer Click Add Print a document from an application to verify that the printer is installed correctly WorkCentre 7425 7428 7435 System Administrator Guide Print Driver Installation Common UNIX Printing System CUPS Overview The Common UNIXS Printing System CUPS was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon LPD and AT amp T Line Printer LP system designed in the 1970 s for printing text to line printers Currently available for downloading from a number of sources on the Internet such as www cups org CUPS is offered in both source code and binary distributions Before You Start Verify that IPP and Port 9100 are enabled at your printer For more information see IPP Configuration on page 54 and Configure Port 9100 Raw Printing on page 51 Install
154. he Windows 2000 desktop from the Start menu select Settings Control Panel then double click Add Remove Programs On the Windows XP desktop click Start Control Panel then double click Add Remove Programs 2 Select Fuji Xerox Network Scanner Utility then click Add Remove 3 Click Yes Importing Scanned Data from the Folder to an Image Editing Application 1 Start a TWAIN compatible application program such as Photoshop 2 From the File menu select the command for selecting the scan source Import Twain Source in Photoshop 3 Select FX Network Scan from the displayed list and click Select 138 WorkCentre 7425 7428 7435 System Administrator Guide Installing and Using the Network Scanner Utility 4 From the File menu select the command to import the image from the scanner In Photoshop for example this would be Import Twain 5 Ifthe scanner doesn t automatically display on screen allowing its selection with the Select Scanner button perform the next six steps Otherwise go to step 12 below Click Refresh Click Options Click Change Display in the scanner selection box To display scanners on other sub networks register them under Scanner Registration 0 Click OK 1 Select the scanner for connection from the displayed list then click Select Scanner You can also double click the displayed scanner s name Bw em 12 Enter the folder number and password when prompted 13 Click Open Folder 14 From
155. he antistatic label 2 Press the Eject button and then pull out the media card Selecting and Printing Text Files Insert the media card into the Media Slot of the Media Card Reader Press the Services button Touch the Media Print Text icon After the files are imported touch the appropriate button You can choose from e Select All e Select from List e Select Range Pon gt 180 WorkCentre 7425 7428 7435 System Administrator Guide Media Card Reader 5 Touch the Media Print Text and Advanced Settings tabs as required to change any appropriate print settings 6 Press the Start button Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options The options for the Media Print Text tab include e Output Color Color or Black amp White e Paper Supply Choose the paper tray to be used as a source when printing e 2 sided Printing Choose 1 sided 2 sided Flip on long edge or 2 sided Flip on short edge e Multiple Up Choose from Off 2 Pages Up or 4 Pages Up Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings The Advanced Settings tab allows you to select from a variety of print
156. he corresponding type If such precision is not needed one should select the most important output type and then apply the results to both copy and print jobs If one is experiencing color reproduction issues in one Job type but not the others then it is only necessary to run calibration for the problematic job type 206 WorkCentre 7425 7428 7435 System Administrator Guide Image Quality Troubleshooting 12 Select the Save button 13 Select the Start button on the Touch Screen A Calibration Test Page will print with instructions on how to perform the calibration 14 Follow the instructions to perform the calibration and then select the Start button on the touch screen A message stating the calibration was successful or unsuccessful will be displayed Note The calibration sheet with the two magenta pink squares on the top and bottom of the page must be placed face down printed side with the magenta squares along the left side of the document glass If the calibration sheet is not positioned correctly on the glass a message will be displayed Make sure the calibration sheet is positioned correctly and then select the Start button on the Touch Screen Select the Confirm button 15 Repeat steps 6 14 for any other calibration type that is required 16 When finished calibrating select the Close button 17 Press the Log In Out button on the control panel 18 Select the Logout button on the Touch Screen WorkCentre 7425 74
157. his Port This is the length of time that the Controller will wait for an end of job command before printing the current job e TBCP Filter A check box displayed when PostScript is enabled 7 Click the Apply button to accept changes or the Undo button to return settings to their previous values Oy OE Oo NS Note Setting changes are not applied until you restart the printer Note If Port 9100 is not displayed in the Properties Tab directory tree click the Port Status in the Connectivity folder in the tree In the Port Status table use your mouse to place a check mark in the check box on the Port 9100 line Click the Apply button then click the Reboot button always available on the Status Tab to remotely reboot the printer WorkCentre 7425 7428 7435 51 System Administrator Guide Network Management Microsoft NetBIOS over IP Networks Before You Start 1 2 Print a Configuration Report See Configuration Report on page 22 Referring to the report verify that SMB is enabled To enable SMB at the printer if required follow the procedure below Referring to the Configuration Report verify that DNS is enabled The use of Naming Servers is required to resolve NetBIOS device names to IP addresses for packet routing over the TCP IP network To enable the printer to communicate with the Naming Servers see TCP IP Dynamic Addressing on page 48 When using WINS or DNS be sure to refer to your Server Operating System docu
158. ick highlight the item with your mouse and click the Properties button to verify or set up the method being used for TCP IP addressing Perform ping tests to verify successful packet transmission first to the computer s NIC then to the Gateway if being used then to the printer s NIC To run Ping Tests click Start Run then type ping xxx xxx xxx xxx and press Enter Note that there is a space between the word ping and the first xxx Let xxx xxx xxx xxx first represent the computer s IP address then the IP address of the default gateway and finally the IP address of the printer If successful you will receive a reply such as Reply from xxx xxx xxx xxx bytes 32 time lt 10ms TTL 128 If you receive Time Out or 0 bytes received notifications the printer being pinged is incorrectly configured or malfunctioning If Web browser and Ping Tests are successful but you are still unable to print to the printer verify that the driver is using an IPP Port to print through From the Windows desktop select Start Settings Printers Start Printers and Faxes in XP right click the printer s icon and select Properties Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address or fully qualified Domain Name of the Printer If the IP address or fully qualified Domain Name does not match you are printing to the wrong device on the network Either select the correct port from the displayed list or use the Add Port butt
159. ick Add to add data fields to the template Note that if the box contains listings you can make individual selections then click Edit instead This information is filed with your scanned document in the Job Log The Job Log can then be accessed by third party software and the information retrieved and associated with the scanned file a Click Add b Refer to the displayed descriptions to set your parameters as desired c Click Apply when done 8 To set parameters for the default template select Edit for any of the available categories of settings These include Network Scanning Advanced Settings Layout Adjustment Filing Options Report Options Network Scanning Image Settings and Compression Capability Click Apply to save your settings 9 Linearized PDF files allow the first page of a large PDF file to be displayed in a user s Web browser before the entire file is downloaded from the Web server This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file s contents 10 To set the printer to create linearized PDF files a On the Default Template page in the Network Scanning Image Settings area click Edit b Inthe Fast Web Viewing Options area click Linearized PDF c Click Apply 11 Searchable PDF and PDF A The Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted via OCR technolog
160. ification number 2 If the printer requests further information such as accounting details enter this information at the printer 3 The printer will confirm successful authentication allowing access to previously locked system features 4 When finished press the Login Out button Configure Color Copy Access for LDAP Group Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both e mail applications and authentication using your LDAP server Creating Color Access Group within Active Directory This procedure describes how to create an Active Directory color access group to be used to restrict color copying and printing Click Start click Control Panel double click Administrative Tools and then click Active Directory Users and Computers 1 Inthe Active Directory Users and Computers window expand the domain folder 2 Inthe console tree right click the Users folder in which you want to add a new group 3 Click New and then click Group WorkCentre 7425 7428 7435 71 System Administrator Guide Security 4 Type the name of the new group Use a name that you can easily associate with the role or service for which you are creating 5 To add users and or groups to the newly created color access group right click the group and select Properties 6 Click the Members tab then click the Add button to add members to the group 7 Click Finish
161. igure the printer E mail address TCP IP environment and E mail server from the printer Installation Procedure This section describes the configuration procedure to use the E mail feature on the printer The following two steps are necessary to use the E mail feature e Enabling the E mail ports and setting TCP IP e Configuring the E mail Environment Enabling the E mail Ports and Setting TCP IP First enable the E mail ports then set the IP address 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select System Settings 3 4 5 6 Select Connectivity amp Network Setup 7 Select Port Settings 8 On the Port Settings screen select Send E mail and then select Change Settings 9 On the Send E mail screen select Port Status and select Change Settings 10 On the Send E mail Port Status screen select Enabled then select Save 11 Select Close 12 On the Port Settings screen select Receive E mail then select Change Settings 13 On the Receive E mail screen select Port Status then Change Settings 14 On the Receive E mail Port Status screen select Enabled then select Save and Close 15 On the Port Settings screen select Email Notification Service then select Change Settings 16 On the Email Notification Service screen select Port Status then
162. il address host name and domain name a Select the Tools tab Select Connectivity amp Network Setup Select Machine s E mail Address Host Name Select E mail Address and then select Change Settings Enter an E mail address using the displayed keyboard Select Save Set a host name and a domain name za moans Select Close If SMTP has been selected as the Mail Receiving Protocol Aliases cannot be configured A user can choose an account name the left side of the An address the right side of the is a combination of a host name and a domain name Example mymail myhost example com e Account name mymail e Host name myhost e Domain name example com WorkCentre 7425 7428 7435 103 System Administrator Guide Scanning and Faxing Acceptable SMTP Mail Address Formats Received Mail Destination Services Description ce BOX Host name Domain name Fax Mailbox number Print e Ifa Mailbox number that is not setup is specified it is a receive error e If a Mailbox number out of range is specified it is printed e Password for Mailbox needs to be set to No no password e Machine will ignore the case in the text string BOX e For the mailbox number setup on a receiver machine is specified in three digits The scope of specification is 001 to 200 e As the mailbox number is embedded in a part of amail address input just normal destination as usual Example box003 myhost example com
163. individual previously entered in step 6 above and click OK Note Alternatively you can manually enter a Name of up to 30 characters and a Fax Number 4 Click OK then OK again to send your Fax 152 WorkCentre 7425 7428 7435 System Administrator Guide Fax Stopping the Fax when necessary 1 Goto the printer and press the Job Status button 2 Select the fax job you wish to cancel in the Current and Pending Jobs list 3 Press Cancel to cancel the job WorkCentre 7425 7428 7435 153 System Administrator Guide Scanning and Faxing Server Fax Overview The Server Fax feature enables you to fax documents without having a telephone line directly connected to your printer This is achieved by sending the documents to a separate networked fax server with its owns to the telephone system It is assumed that you already purchased and enabled the Scanning option If you did not contact your Xerox Representative to purchase same A hard disk and network card are required device hardware Their presence can be confirmed by printing a Configuration Report For more infomation see Configuration Report on page 22 The Server Fax option also needs to be purchased from your Xerox Representative then enabled on the printer using a software key See Enabling Options with Software Keys on page 98 As stated in this section you will be setting up a network connection to a Xerox certified third party fax server server running fax manage
164. ing using templates EMUND wi Press the Services button on the control panel Press the Network Scanning button See if the template you created is displayed on screen If it is press it If it is not return to the beginning of this section and repeat the required procedures Place a document in the document feeder and press the Start button On a network connected PC open a connection to the repository server log in and see if the document arrived in the repository folder 120 WorkCentre 7425 7428 7435 System Administrator Guide Scan to PC FTP SMB Scan to PC FTP SMB Overview This feature is designed to convert scanned data to TIFF JPEG or PDF format and then use the FTP or SMB protocol to send the data to a computer server or computer on the network Note It is assumed that you purchased the Scanning option to enable Scanning to FTP SMB with your printer If you did not contact your Xerox Representative to purchase this option Note For scanning to SMB make sure that a shared folder is created for saving scanned data on the network Note For scanning to FTP make sure that the server is running the FTP service and that you have created a directory within the FTP root to be used as a scan filing location Requirements for FTP When using FTP transmission one of the following FTP servers with an account on that server login name and password is required e Microsoft Windows Server 2003 FTP
165. ing CUPS on the UNIX computer The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products and available for downloading at www cups org documentation php An Overview of the Common UNIX Printing System Version 1 1 by Easy Software is also available at this site A case history of the building and installation of CUPS source code on a FreeBSD 4 2 machine is described in the article entitled Using CUPS the Common UNIX Printing System by Ralph Krause available at www cups org through thes documentation tutorials BSD Today Using CUPS selections Directory locations for the CUPS files as described in this article are the following e Programs were copied to usr local bin and usr local sbin e Documentation was copied to usr local share docs cups e A directory called usr local share cups was created for various CUPS data files e The configuration files were copied to usr local etc cups The binary distribution of CUPS is available in tar format with installation and removal scripts as well as in rpm and dpkg formats for RedHat and Debian versions of Linux After logging into the computer as root su and downloading the appropriate files to the root directory the CUPS installation process begins as follows Tar format After untarring the files run the installation script with cups install and press Enter RPM format rpm e l
166. ing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged edges within your document Selecting and Printing Photo Files Insert the media card into the Media Slot of the Media Card Reader Press the Services button Touch the Media Print Photos icon After the files are imported touch the appropriate button You can choose from e Select All e Select from List aw OM e Select Range 5 Touch the Media Print Photos and Advanced Settings tabs as required to change any appropriate print settings 6 Press the Start button WorkCentre 7425 7428 7435 181 System Administrator Guide Printer Management Media Print Photos Tab The Media Print Photos tab allows you to select from a variety of printing options The Media Print Photos tab is shown below The options for the Media Print Photos tab include e Output Color Color or Black amp White e Paper Supply Choose the paper tray to be used as a source when printing e 2 sided Printing Choose 1 sided 2 sided Flip on long edge or 2 sided Flip on short edge e Output Photo Size Choose from Full Page Print any available Output Size or anywhere from 2 to 8 Pictures per Page Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to sp
167. ion 00 c cece eee een eens 177 Media Card Reader 2 cece cece cece ne cece cence cece tence cette ie ERNEA 179 Media Card Reader Hardware 0 0 ccc cece eee e cece nent en en teen eens 179 Supported Media and File Formats 0 00 cece ccc e cence eee nee n eee e ees 179 Inserting and Ejecting Media 2 cece cee cee nnn rererere 180 Media Print Text Tab athe sees tia ta nn ar a ro alae ae oe ta eg 181 Index Print a uc hee ei ahi Reh oe en hon hp geen toa tian ec E an hin E E Tete 181 Advanced SettingS 0 ccc cece cence een een een E EEEE 181 Selecting and Printing Photo Files 0 0 cece cece ccc eee nee n een eenes 181 Problem SolWing ssisiisdeiecseade steadied iio nid ied enin 182 USB PriINCINO ssor sssi aeara des weg aa a s aa dealing dow ace dealing due aa aa aa deg iene dow be 184 OVE We hirens sa in OTARIO CEEE EEE te egal a ce Eee Eni ao eE Ei 184 Supported Media and File Formats a an anaa 0 ccc cece anneanne nuren neeeeenes 184 Selecting and Printing Text Files 0 ccc cece cece ernn ennenen nnen 185 Selecting and Printing Photo Files ccc cece cece cece e tence een eeees 186 6 WorkCentre 7425 7428 7435 System Administrator Guide Thumbnail Preview 0 ccc cece cc cece eee ccc eee e cece ee eeeeeceeeeeees 187 Hard Disk Data Encryption 0 cece ccc eee ence eee e nee en ne eennes 188 To Verify or Change Hard D
168. ions e MagicGate Memory Stick is not supported e Image files other than files in Exif format JPEG and TIFF files created on computers cannot be printed e If animage file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format e Donot save image files and document files in the same medium e A media card containing over 900 files may not be detected properly e In Media Print Text mode PDF files or TIFF files stored in folders cannot be printed e PDF files stored on Mac OS cannot be printed and displayed on the screen e If characters not supported by the printer are used in file names the file names will not be displayed on the screen e Characters up to 255 can be recognized as a file name However not more than 100 characters will be displayed e Use media formatted by digital cameras or computers FAT12 16 32 only e Only use media recommended by Xerox For the information on recommended media contact our Customer Support Center e If anything is wrong with a media card the process aborts within a few minutes and an error message appears e Before turning the printer Off be sure to eject the media card Inserting and Ejecting Media Caution Do not press the Eject Button pull out the USB cable or power off the printer when the Access Indicator light is illuminated Data stored on the media card may be damaged 1 Before ejecting the medium touch t
169. irectory and specify a general name WorkCentre 7425 7428 7435 127 System Administrator Guide Scanning and Faxing Scanning to the Printer s Hard Drive Folders You must purchase the scanning option to scan to a folder on the printer s hard drive Contact your Xerox Representative for more information Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the printer with the supplied 12 character key Setting Up Folders at the Printer Scanning to the printer s hard drive requires the set up of individual Folders to receive scanned files Up to 200 Folders can be set up to support this type of scanning To set up Folders perform the following steps Note If you log in as Administrator all folders are created with the owner as System Administrator 1 2 AOU E a 11 12 13 17 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Setup amp Calibration Press Create Folder When the numbered list of folders is shown on screen use the supplied arrow keys to scroll through the list to locate an unassigned folder number Select an unassigned folder number from the displayed list Press the Create amp Delete button in the lower right corner of the folder selection screen When the New Fold
170. is fully functioning on the network prior to installation Enable the Scan to Home option For instructions see Enabling Options with Software Keys on page 98 Contact your Xerox Sales Representative if you have not purchased the Scan to Home option Ensure that the TCP IP and HTTP protocols are configured on the printer and fully functional This is required to access CentreWare Internet Services to configure Network Scanning Enable LDAP authentication For more information see LDAP Authentication on page 66 Configure the LDAP protocol for the System or an Authenticated User to log in to the LDAP server For more information see LDAP Server Configuration on page 106 Configure Scan to Home Note Scan to Home does not work without Remote Account mode 1 2 uw se 2 No Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Authentication Security Settings then Authentication then Login Type Select Login to Remote Accounts Select Save Select Yes to change login type Press the Login Out btton Select Reboot Now 0 At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter a Click the Properties tab b Select the Security folder 11 Select the Remote Authentication Servers
171. isk Data Encryption 0 c cece cece e eens 188 Encryption Key For Confidential Data 0 0 cece cece eee n nee eene 188 Xerox Smart eSolutions 0 cece ence eee nent eee rrr enneenes 189 Enable communications with the Xerox Smart eSolutions Server 189 Cancelling Communications with the Xerox Smart eSolutions Server 190 8 Troubleshooting General Troubleshooting Procedure 0 cc ccc cece cence nee erore ereere 192 TCP IP Troubleshooting serreninirinineni nee esaca lena eialecaceavaveniaieugd and wind EE a 193 Check Physical Media and Network Interface Cards eee cece eee eee 193 At the Printer esiseina tankunls lag cede Meee dove weuaeiwaweud ements 193 At the Computer 0 00 ccc cece cence ence ence e ence eee eeeneeeeteennees 194 NetBIOS over IP Troubleshooting 20 c cece cece eet een e nee e renren 195 Check Physical Media and Network Interface Cards ec cece eee eens 195 At the Printer cv cc dswasecesaxd bese sanaeaeegaugiceeoacnie Gate ine eel EE 195 At the DNS or WINS Server 2 0 2 0 cece eee eee nee eee e teen een tence eeeees 196 At the Computer 0 0c ccc cece cece ence ene a a 196 IPP Troubleshooting ccc cece cece e eee ene eee e ne ee ene ennes 198 Check Physical Media and Network Interface Cards 2 cece cence eee 198 At the Pintor ccc ccvees deeb sen yedeaa sara ve sa CECE ete S
172. istrator Guide Problem High background or dirt on copy Cause The document glass or document cover is dirty Document may be transparent a transparency Document is on colored paper or rough paper Document is on glossy paper Image Quality Troubleshooting Solution Clean the document glass and document cover Place a sheet of paper over transparent documents Select Auto Background Suppression For glossy documents place a transparency between the document and glass Power machine Off On The copy density is too dark or too light Copy density is set to Lighten or Darken on Image Quality Image options screen Check Lighten Darken setting on Image Quality Image Options screen Adjust as needed The Image is slightly misaligned on Copies or Prints Paper is not properly loaded or aligned in paper tray Paper guides in Tray 5 not aligned with paper stack Guides in Document feeder are not in correct position Check that paper is correctly loaded in paper tray Ensure that guides are located against stack in Tray 5 Ensure that guides in document feeder are correctly located Copy is misaligned or skewed Document is not correctly located on document glass Ensure that document is aligned with registration edges on the document glass Color reproduction is not as expected Incorrect color matching settings in print driver Color parameters have changed Ch
173. ited States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and or other countries Novell NetWare Npps NDs Novell Directory Services IPX and Novell Distributed Print Services are trademarks of Novell Incorporated in the United States and or other countries SGI IRIX is a trademark of Silicon Graphics Inc Suns Sun Microsystems and Solaris are trademarks of Sun Microsystems Incorporated in the United States and or other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR name and logo are registered U S marks Oree if ENERGY STAR Contents 1 General Information PRES UIT COS on decree ct recess ce ec Sis Sighs Ga wars ca eT i cs cs est sels intone goa didn Teee ee aR 10 2 Installation NStOUGHON ssesexvyosskend sexs reas sexi ye eee eo ee 12 OVENIEW Jas cadecinded sob hd badd a E E E ib EEEE eae Sede cage wee da ge ee eens 12 Changing the Default Main Screen 0 cece cece e cette eee eee e en rennen 12 Print DiVErINStGlGUOn Jiincnuhatinwiak
174. itory Select FTP for Protocols Enter either an IP Address or Host Name for the server Enter 21 for Port Number 0 For Document Path type in the name of the folder on the remote server that has been set up to receive device scans Do not use forward slashes as the printer will add them by default be a E O MOY 11 Supply the Login Name and Password for the printer to log into the file server The default login method is System for automatic device log in Available options are Authenticated User and Domain Authenticated User Prompt at User Interface and System If Remotely Authenticated 114 WorkCentre 7425 7428 7435 System Administrator Guide 12 13 14 15 Network Scanning Using Templates User and domain is selected the authenticated user and domain details will be used for authentication at the file repository Remote Authentication must be configured If Prompt at User interface is chosen user will be prompted at the time of the scan If system is selected the Login Name and Password specified for System will always be used for authentication at the file repository Re enter the password Click Apply Enter the administrator User Name and Password and click OK The default is admin and 1111 Test the FTP connection by logging into the scan directory from a remote PC using the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this fun
175. job or select Select All 14 Click Print 15 Press Close several times when done to return to the Job Status screen 16 Press the Services button on the control panel to return to the Services screen 88 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Common Access Card Xerox Common Access Card Xerox Common Access Card is an optional solution which provides an advanced level of security to sensitive information By using this solution you can restrict access to the walk up features of the printer This ensures that only authorized users are able to copy scan E mail and fax information The key benefit of this solution is its two factor identification requirement Users must insert their access card and enter a unique Personal Identification Number PIN at the device This provides added security in the event that a card is lost or stolen The Xerox Common Access Enablement kit integrates with Xerox multifunction printers and existing common access and personal identity verification cards and readers Supported Card Readers The customer is responsible for providing a card reader for each Printer The following card readers are compatible with the solution e Gemplus GemPC Twin e Gemplus GemPC USB SL e SCM Micro SCR3310 e Panasonic ZU9PS e Omnikey Cardman 3021USB e Omnikey Cardman 3121USB Note Other CCID compliant readers may function with the solution but have not been validated Supported Card Types
176. k the Properties tab Click the Connectivity folder then the Protocols folder Click TCP IP Review the available selections as displayed on your screen and explained in the TCP IP Configuration Selection List below Ge we 6 Accept the default Host Name or type in your own unique Host Name for this printer 7 Select the desired method for obtaining an IP Address 8 If Static is selected type in the addresses that apply for IP Address Subnet Mask and Gateway Caution Changing the IP address for the printer will affect NetBIOS IP LPR LPD FTP SNMP and Port 9100 printing It will also interrupt the ability to communicate with the printer using the CentreWare Internet Services When you change the printer s IP Address make sure to print out a Configuration Report so that you have a record of the TCP IP addresses for use with computers that need to communicate with the printer using TCP IP Note If DHCP or BOOTP addressing method is selected you cannot manually change the IP Address Subnet Mask or Gateway Select Manual if you wish to manually enter these addresses Note When using DHCP set a reasonably long Lease Time for the IP Address so that the printer can be restarted when taken out of service for maintenance without being assigned a new IP Address Note Upon rebooting when the system comes up if it can t locate a DHCP server on the network it will use whatever IP address it was previously configured with Wor
177. kCentre 7425 7428 7435 31 System Administrator Guide Administrative Tools 9 Determine the method to use to supply the DNS Server IP Addresses to resolve Host Names with IP Addresses 10 Determine whether or not Dynamic DNS should be enabled 11 Click Apply then click Reboot Machine TCP IP Configuration Selection List As displayed on your screen the following selections are available for TCP IP Configuration e IP Mode Select the IP Mode that applies to your network environment e General Host Name The default entry assures a name that is unique to this device on the network IP Address Resolution Use this drop down menu to select the method to use to assign IP Addresses Select Static DHCP RARP BOOTP or DHCP Autonet Note that with the Autonet option selected if a Windows 2000 client can t contact the DHCP server it will assign itself an IP address from the 169 254 0 0 class B address space This is also known as zero configuration or Bonjour networking Make sure to check the Enabled box for Self Assigned Address at the bottom of your screen IP Address To be filled in manually only when Static addressing is selected Subnet Mask To be filled in manually only when Static addressing is selected Gateway Address To be filled in manually only when Static addressing is selected e Domain Name Enter the fully qualified domain name here For example xerox com e DNS Configuration DNS Server Address Resoluti
178. l Address This address will then be displayed in the From field of the Fax You will need to know the fully qualified domain name of the fax server on your network e g SMTP yournet net Follow the fax server software manufacturer s instructions to create a directory repository on the server to be used as a scan filing location Follow the fax server software manufacturer s instructions to determine what if any additional protocols or ports need to be enabled at the printer to support SMTP email filing with the server Follow the fax server software manufacturer s instructions to establish fax server to email server communications in your network environment Enter the Fax Repository Details via CentreWare Internet Services 1 Gyo Be G0 iN At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder Click the Fax folder Click Fax Repository Setup and select SMTP for Protocol In the Domain Name box enter the fully qualified domain name of the fax server on your network e g SMTP yournet net For E mail Address Display Format choose whether to add FAX in front of E mail addressing If in doubt select Do not add FAX Click Apply If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 Configure General Settings Click the Defaults To print
179. lder When the numbered list of folders is shown locate an unassigned folder number from the displayed list and click the Create button for that folder ae Type in a name for this Folder in the Folder Name entry box Type in a pass code in the Folder Passcode entry box Confirm the pass code by retyping it in the Retype Passcode box oN nM Use the drop down arrow to set Check Folder Passcode to Always recommended to secure your folder 9 Place a checkmark in the Delete Files after Print or Retrieve box if you wish to delete documents from your folder after retrieving or printing 10 Place a checkmark in the Delete Expired Files with box to use this feature in place of or as an augmentation to Auto Delete 11 Click Apply when done WorkCentre 7425 7428 7435 129 System Administrator Guide Scanning and Faxing Scanning to Folders Scanning to the printer s hard drive requires the set up of individual folders to receive scanned files Up to 200 folders can be set up to support this type of scanning To learn how to set up an individual folder see Setting Up Folders at the Printer on page 128 To scan to a Folder perform these steps 1 From the printer s Main screen press the Scan to Folder button 2 When the Scan to Folder screen displays a list of Folders will be shown Use the supplied arrow to scroll through the icons to locate your Folder 3 Select your Folder by pressing its selection line on the touch scre
180. lect Customize Keyboard Button Enter the text to appear on the custom keyboard button 10 Press Preview to preview the custom keyboard button 11 Press Save WorkCentre 7425 7428 7435 111 System Administrator Guide Scanning and Faxing Network Scanning Using Templates Overview Network Scanning is an optional feature for this printer available for purchase from your Xerox Sales Representative Network Scanning allows a user to scan an original document and convert it to an electronic file The final destination of the electronic file depends on the template chosen by the user at the printer The template may reside on the printer or may be cached on the printer from a pool of templates pulled from a remote server The set up of templates template pool servers and file repositories is accomplished using Centreware Internet Services the printer s internally contained Web pages as stated in this section Once the scanned file is stored on the pre determined server the file can be redirected and manipulated with such software as the following SMARTsend scanning services Built on the Microsoft NET platform this server based software works with new and legacy Multifunction Systems to enable hardcopy documents to be scanned in black and white or color and converted into such standard digital formats as PDF JPEG and TIFF This Web based application requires no additional client software installation and uses wizards
181. lick the Security folder Click Machine Digital Certificate Management When prompted enter the system administrator user name and password default admin 1111 Generate a certificate a Click the Create Self Signed Certificate button b Set the size of the Public Key as necessary au rwn c Set Issuer as necessary 7 Click the Apply button 8 Refresh the Web browser 9 Click the Security folder 10 Click SSL TLS Settings 11 Select the Enable check box for SSL TLS Server Communication 12 Check the SSL TLS Port Number Note The default port is 443 13 Click Apply and click Reboot Machine The printer will be unavailable for a short period of time WorkCentre 7425 7428 7435 77 System Administrator Guide Security Configuration of E mail Encryption Digital Signature Configuration on the Printer Import an S MIME certificate from a Certificate Authority in PKCS7 format then configure the certificate on the printer using CentreWare Internet Services To send encrypted e mail from the machine you will need the public key of the recipient to be loaded on the device Note The e mail address of the machine must match the e mail address specified in the certificate must match otherwise S MIME will be disabled Note The e mail address of the device must be set before you are able to select the S MIME device certificate to use Configuration on a Computer To send encrypted e mail to the printer you will
182. line After pressing a selection line to access available settings press the Change Settings button in the lower right corner of the touch screen TCP IP IP Mode 1 Press the selection line labeled TCP IP Mode Press Change Settings Select the IP Mode best suited to your network environment Note that your choices include IPv4 Mode IPv6 Mode and Dual Stack The printer supports IPv6 addressing with an automatically built Local Address for broadcasting to routers that can supply the network layer configuration parameters For traditional networks using an address space of xxx xxx xxx xxx select IPv4 and press Save Note that the printer may reboot IP Address Resolution 1 On the Protocol Settings menu press the selection line labeled IPv4 or other mode Address Resolution Press the Change Settings button On the settings screen note which one of the buttons is highlighted as the current setting for the TCP IP Addressing method The available settings are DHCP BOOTP RARP DHCP Autonet and STATIC DHCP Autonet is the default setting To change settings press your selection of choice then press the Save button To exit the screen without making any changes press the Cancel button Press Close and if you made any changes the system will reboot WorkCentre 7425 7428 7435 43 System Administrator Guide Network Management IPv4 IP Address 1 ae we NS Used for static IP Addressing with STATIC
183. list select Outgoing Incoming then select SMTP Server Settings and then set the following items for the SMTP server SMTP Server Name Address Enter the SMTP Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx Cannot be used SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 Note This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured WorkCentre 7425 7428 7435 165 System Administrator Guide Scanning and Faxing E mail Send Authentication Select one from Off POP before SMTP or SMTP AUTH If you are having trouble sending E mail to see if Authentication is the problem set this item to Off and set the SMTP Server IP Address above to a server that does not require authentication Note If POP before SMTP is selected the POP3 settings must be set 14 15 16 17 18 SMTP AUTH Login Name Set this item if SMTP AUTH is selected for E mail Send Authentication SMTP AUTH Password Set this item if SMTP AUTH is selected for E mail Send Authentication Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save b Select Close until the Connectivity amp Network Setup list is again dis
184. ll be ignored For example the Extension Outside line attribute of address book will be ignored 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration Touch Add Address Book Entry Select an available Address Number Touch Create Delete 9 Touch Address Type then touch Change Settings 10 Touch Fax then touch Save 11 On the the Adddress Speed Dial Fax screen Enter the Fax number Name and Index 12 Touch Save twice 0o N O g E 160 WorkCentre 7425 7428 7435 System Administrator Guide Server Fax Group Send This setting supports Group Send broadcast Fax transmissions to up to 20 address numbers in a pre designated group Note When Group Send is designated with Server Fax the group number retained by the server is used instead of the group number retained by the printer You will have to know what group the three digit number represents at the server before selecting its use at the printer s control panel Fax Mode Settings Screen Defaults and Fax Defaults such as Delayed Start These settings include Screen Defaults and Fax Defaults Screen defaults sets the screen displayed at the printer s control panel when the Fax button is pressed Fax defaults lets you set the parameters for Delayed Start communication
185. login for access The service icon is visible to all users in the all services screen e Locked Hide Icon Require login for access The service icon is hidden until an authorized user logs in 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Click Authentication Configuration In the Authentication Configuration box select the Next button SO ye NN In the Device Default State Configuration section select the Configure button next to Device Access and or Service Access and Apply and supply the Administrator User name and password if prompted 802 1x The printer supports 802 1x authentication based on the Extensible Application Protocol EAP 802 1x can be enabled for devices connected through both wired and wireless Ethernet networks As described here the 802 1x configuration is used to authenticate the printer rather than individual users After the printer has been authenticated it will be accessible to users on the network The administrator can configure the printer to use one EAP type EAP types currently supported on the printer are e EAP MD5 e PEAP EAP MS CHAPv2 e EAP MS CHAPv2 Information Checklist Create a user name and password on your authentication server which will be used to authentic
186. ly reviewed by the Security Administrator often with the aid of third party analyzing tools helps to assess attempted security breaches identify actual breaches and prevent future breaches The Audit Log is enabled or disabled from the Audit Log on the Properties tab of CentreWare Internet Services accessed from a networked computer running a Web browser Access to logged data is also accomplished from the Audit Log on the Properties tab of CentreWare Internet Services but additionally requires the enabling of SSL TLS encryption For more information see Configuration of HTTPS SSL TLS Communication Encryption on page 76 Events tracked in the Audit Log include Starting and Stopping of the printer Login Logout events Changes to system settings and job completions WorkCentre 7425 7428 7435 175 System Administrator Guide Printer Management Accessing the Audit Log feature The Audit Log feature is accessed through CentreWare Internet Services as follows 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Audit Log Supply the Administrator User Name and Password defaults of admin and 1111 when prompted ae we N 176 WorkCentre 7425 7428 7435 System Administrator Guide Annotation Bates Stamping Annotation
187. ment software which will receive store and redirect incoming documents to the server s fax boards or other destinations determined by fax server software setup Note The FAX or Internet Fax iFAX features and the Server Fax feature are mutually exclusive If Server Fax is enabled even if the printer is equipped with an internal fax board scanning to the internal fax will be disabled While the Server Fax feature is enabled the iFAX service will also be disabled Also note that Folder to fax a Job Flow Sheet destination and Direct Fax LAN Fax are not supported when Server Fax is enabled The default when both options have been installed is to enable the internal fax board and Internet Fax Server Fax will be disabled You can use CentreWare Internet Services to select which Fax Service to enable For more information see Server Fax on page 154 Installation Checklist Please ensure that the following items are available or have been performed 1 Ensure the printer is fully functioning on the network prior to installation 2 Enable the purchased Scanning option For more information see Enabling Options with Software Keys on page 98 Contact your Xerox Sales Representative if you have not purchased the Scanning option 3 Enable the purchased Server Fax option For more information see Enabling Options with Software Keys on page 98 Contact your Xerox Sales Representative if you have not purchased the Server Fax option 4 Verify that
188. mentation for the appropriate procedure to use to enable NetBIOS name to IP address resolution on the Server Enabling SMB Setting at the Printer O DN Oy UT ay w 12 13 14 15 52 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the SMB selection line Press the Change Settings button in the lower right corner of the Port Settings menu screen When the SMB selection menu displays note that you have only one setting available on a single numbered horizontal line Press this selection line Press the Change Settings button 11 On the SMB Port Status screen note which of the two buttons is highlighted as the current setting for SMB Enablement The available settings are Enabled or Disabled To enable SMB at the printer select the Enabled setting Press the Save button on the touch screen which returns you to the SMB selection menu To exit the screen without making changes press the Cancel button Exit the SMB selection menu and return to the Port Settings menu by pressing the Close button in the upper right corner of the touch screen Exit the Port Settings menu by pressing the Close button in the upper right corner of the Port Setti
189. mine the Page Description Language to use in processing jobs sent over the computer s LPR port make sure that this Port is enabled This is the meaning of the word raw when used to name the queue during LPR port creation For more information see Configure Port 9100 Raw Printing on page 51 Under the CentreWare Internet Services data label verify that this feature is Enabled WorkCentre 7425 7428 7435 193 System Administrator Guide Troubleshooting At the Computer 1 Open your Web browser and enter the TCP IP address of the printer in the Address or Location field Press Enter If the printer s CentreWare Internet Services Web pages begin to display on the computer you are communicating with the printer If not make sure that your Web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step Verify that the computer has been assigned an IP address subnet mask and gateway address by running a Command DOS prompt typing ipconfig all Windows 2000 XP and pressing Enter If any of the addresses are incorrect or missing right click the Network Neighborhood icon My Network Places in Windows 2000 and make sure that the TCP IP protocol is installed and properly configured for IP addressing For XP click Start My Network Places then right click in the open window select Properties right click Local Area Connection and then select Properties Run a Command DOS prompt on the comp
190. n 19 To exit the screen that lists all assigned and unassigned folders press the Close button in the upper right corner of the screen Configuring Expiration Settings for Stored Documents This setting allows the System Administrator to set a document expiration timer to delete documents stored in but not retrieved from folders 1 Press the Log In Out button on the control panel 2 On the keypad enter admin or the current System Administrator Login ID Touch Next when finished On the keypad enter 1111 or the current Passcode Touch Enter when finished From the Tools screen use the arrow control in the Group menu to scroll to Stored File Settings Select Expiration Date for Files in Folder and touch Change Settings Select On set the timer controls and touch Save Make any other selections desired press Change Settings then press Save Press Close to return to the Tools screen To exit the Tools screen wait several seconds for the Auto Clear service to log you out SQN oe ee Setting Up Folders with CentreWare Internet Services Note Scanning to the printer s hard drive requires the set up of individual Folders to receive scanned files Up to 200 Folders can be set up to support this type of scanning To set up Folders perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services 2 Click the Scan tab Click Fo
191. n Windows XP computers from the Properties selection of the Local Area Connection icon verify that the Internet Protocol TCP IP is installed Select the protocol and click Properties Verify that TCP IP is configured for use of the DNS Server Click the Advanced button and select the DNS tab Verify that the check box labeled Register this connection s addresses in DNS is checked Select the WINS Tab and verify that the NetBIOS setting is set to either Use NetBIOS Setting from the DHCP Server or that NetBIOS is enabled over TCP IP Click Cancel twice and verify that the Client for Microsoft Networks is installed Finally with your Operating System Installer Disk readily available through Add Remove Programs and Add Remove Windows Components select Other Network File and Print Services Click Details check the box for Print Services for UNIX and click OK and Next When prompted for the Name or address of the server providing LPD enter the printer s SMB Host Name as seen on the printer s Configuration Report When prompted for a queue name enter your preference of an easily identified name for this printer Install the print driver on your computer and when prompted to select a port to print through select the LPR port that you just created Print a Test Print to verify successful communication with the printer WorkCentre 7425 7428 7435 System Administrator Guide Print Driver Installation NetBIOS over IP Client Server Printing
192. n and select Properties 2 Click the Configuration tab then click the Get Information from Printer button 3 The Network Address box should now be displaying the printer s IP address and a checkmark should appear in the Enable Bi Directional Communication check box Also the Fax Module listing in the Installable Options folder on the printer Settings tab should now be displayed as Available If it is shown as Not Available click the selection and set the Fax Module listing to Available Adding a Recipient to a Fax Phonebook 1 From the File menu of your program select Print to display the Print dialog 2 Check that the correct PS printer is selected and then click Properties to display the Properties dialog 3 On the Paper Output tab select Fax from the Job Type drop down menu The options on the Fax tab will now be available for your selection 4 Select the necessary settings on the Fax tab 5 Click the Fax Phonebook button to select your fax recipient or to enter a new recipient 6 If your recipient is not selectable from an existing Phonebook select New select Individual click OK enter the recipient s Name and Fax number and click OK 7 Click Close to close the Fax Phonebook dialog then click OK Sending the Fax 1 When the Print dialog is displayed click OK 2 On the Fax Recipient dialog to send to the previously entered new recipient click Look Up Phonebook 3 Double click the name of the new
193. n enter this into the text box of the Run command on your computer When you press Enter the computer will attempt to reconnect to the network Server and Printer Share that was specified by the UNC Depending upon how the Server was configured you can then either manually or automatically reinstall the driver To assure successful printing make sure that the printer is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the printer s ports The PDL being used by the driver and the PDL supported by the Port you are printing to must match for successful printing to occur For more information see Setting PDL Emulations on page 30 WorkCentre 7425 7428 7435 197 System Administrator Guide Troubleshooting IPP Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the printer is powered On Verify that the printer and Computer are using the correct cabling to communicate over the network Use category 3 UTP patch not crossover cable for 10 Base T communications category 5 UTP patch not crossover cable for 10 Base T 100
194. n key or enter a new alpha numeric string of up to 12 characters to be used by the encryption algorithm 188 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Smart eSolutions Xerox Smart eSolutions To enable the printer for Automated Meter Reading and Supplies Replenishment Enable communications with the Xerox Smart eSolutions Server 1 CO nin EN Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder then theXerox Services Folder Click theXerox Communication Server In the Communication Setup area check the Server Communication check box Set the transmission time for a time when the printer will most likely be turned on during the day Click Apply Set up the Internet Proxy Server optional Or IN A Click the Properties tab Click the Connectivity folder then the Protocols folder Click Proxy Server In the General area select the User Proxy Server check box click Enabled If you have selected Same Proxy for all Protocols for Proxy Setup you must enter the Internet Proxy address in the HTTP section If you have selected Different Proxy for Each Protocol be sure to enter the Internet Proxy address in the HTTPS section Click Apply Configure DNS Click the Properties tab
195. n specify the address using either the Address Book or by manual entry into the boxes supplied e Print Select On if desired then specify Print and Finishing settings This prints a copy of your document after it has been scanned When done with setting selections touch Save Touch Close or Exit to exit the Setup Menu screen and return to the Tools screen Wait several seconds for the Auto Clear service to log you out Creating a Folder and Linking to a Job Flow Sheet for Automatic Processing Before you can a job flow sheet to a folder you need to create at least one folder for your use In the process of creating the folder you can to your newly created Job Flow Sheet To create a folder and it to a Job Flow Sheet for automatic processing perform the following steps 1 2 BOW OE ga 11 12 13 14 15 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select the Setup amp Calibration button Press the Create Folder button When the numbered list of Folders is shown on screen use the supplied arrow keys to scroll through the list to locate an unassigned Folder number Select an unassigned Folder number from the displayed list Press the Create amp Delete button in the lower right corner of the Folder selection screen When the New Fol
196. n the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used e SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 Note This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured e E mail Send Authentication Select Off POP before SMTP or SMTP AUTH If you are having trouble sending E mail to see if Authentication is the problem set this item to Off and set the SMTP Server IP Address above to a server that does not require authentication Note If POP before SMTP is selected the POP3 settings must be set e SMTP AUTH Login Name Set this item if SMTP AUTH is selected for E mail Send Authentication e SMTP AUTH Password Set this item if SMTP AUTH is selected for E mail Send Authentication Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save 4 Select Close until the Connectivity amp Network Setup list is again displayed WorkCentre 7425 7428 7435 105 System Administrator Guide Scanning and Faxing 5 Setting S MIME Security optional a From the Connectivity amp Network Setup list select Security Settings If the selection is not visible use the scrolling arrow to display it b Select S MIME Settings and set the following items e Device Certificate S MIME Link a certificate to the printer
197. nablement If enabled with a check mark access to the printer s services will be restricted to the list of IP Addresses and Subnet Masks specified by clicking the Edit button If disabled unchecked host access to the printer is universal unrestricted e Add or Edit When this button is clicked a list of ten lines of IP Address and Subnet Mask entry boxes is displayed Sometimes referred to as a restriction list this list is used to supply the IP Addresses and Subnet Masks of up to ten hosts individual computers that are authorized to access the printer s services All other hosts not specified in this list will be prevented from accessing the printer s services WorkCentre 7425 7428 7435 37 System Administrator Guide Administrative Tools 7 Click Apply when done Note Changes to settings are not applied until you restart the printer A Reboot Machine button is available on the Status Tab of CentreWare Internet Services Configure EtherTalk AppleTalk 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols file folder 5 Select EtherTalk in the directory tree DUN Note If EtherTalk is not displayed in the Properties Tab directory tree click the Port Settings in the directory
198. ncrypted E mail by E mail Printing from a Computer to the Printer It is necessary to register the S MIME certificate of the printer on the computer There are two methods to set an S MIME certificate of the printer on the computer e Sending e mail with S MIME digital signature from the printer to the computer To send e mail with an S MIME digital signature from the printer configure to attach the digital signature when sending E mail in the Digital Signature Outgoing E mail settings e Exporting an S MIME certificate to the computer using CentreWare Internet Services and registering the exported S MIME certificate in the certificate storage location of the E mail application Note that the exporting of certificates is accomplished using the Trusted Certificates Management under Security folder on the Properties page of CentreWare Internet Services For information on how to register a certificate in an E mail application refer to the manuals provided with the E mail application Sending E mail with S MIME digital signature from a computer to the printer It is necessary to register a personal certificate of a sender s E mail address an intermediate certificate authority certificate of the personal certificate and a root certificate on the printer 80 WorkCentre 7425 7428 7435 System Administrator Guide Authentication Supported E mail applications E mail applications that can send and receive E mail to and from the printer are e O
199. nd password at the prompt default admin 1111 5 Select Login to Local Accounts from the Login Type drop down list 6 Select the Print Stored File from Folder or Folder to PC Server Enabled check boxes to enable these services 7 Select the Non account Print Enabled check box if you want to enable printing for people without accounts 8 Click Apply then click Reboot Machine 9 Refresh your browser click the Security folder then Authentication Configuration 10 Click Next 11 To create or edit a user account enter an Account Number in the Account Number box and click Edit You can have up to 1000 user accounts 12 Set the following for the user e Feature Access Copy Service Fax Service Scan Service Print Service e User Role System Administrator Account Administrator User Authorization Group Note Authorization Group is a feature that has its own configuration options in CentreWare Internet Services Note Set each Feature Access as desired Do not set a Feature Access to No Access unless you wish to deny user access to that specific feature 13 Click Apply WorkCentre 7425 7428 7435 63 System Administrator Guide Security To configure Local Machine Authentication at the printer 1 2 Oy Ga ey ie Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button To
200. nductor obtaining information from the printer by SNMP use this password Community Name Read Write This is the password for SNMP SET requests from the SNMP Manager to the Agent in the printer Applications such as Xerox Printer Map or CentreWare Conductor which set information on the printer by SNMP use this password Community Name Trap Notification This is the default password for SNMP TRAPS sent from the printer to the Manager by SNMP WorkCentre 7425 7428 7435 33 System Administrator Guide Administrative Tools Configuring SNMP Community Names in CentreWare Internet Services 1 SO a we NN Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select SNMP Configuration in the directory tree and check the Enable box for the version desired Enter a name for Community Name Read Only also known as GET Enter a name for Community Name Read Write also known as SET Caution Caution If you change the GET and or SET Community Names you must also change the names in all network applications that are communicating by SNMP with this printer 8 9 10 11 12 13 Enter a name for Community Name Trap Notification This is the default password for SNMP TRAPS s
201. nfigured to scan to either an HTTP or an HTTPS destination To set up a remote template pool repository see the next procedure To Configure the Scan Repository Details using CentreWare Internet Services 1 anu rwn At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning folder Click File Repository Setup On the File Repository Setup page in the Default File Destination box click Edit On the File Destination page in the Settings area a On the Friendly Name line type the name of the file destination In the Protocol drop down box click HTTP or HTTPS b The Settings area refreshes and displays more options c If you are using HTTP e Onthe Host Name IP Address amp Port line type either an IP Address or Host Name for the server e Inthe Port Number box unlabeled type 80 116 WorkCentre 7425 7428 7435 System Administrator Guide Network Scanning Using Templates d If you are using HTTPS e On the Host Name IP Address amp Port line type either an IP Address or Host Name for the server e Inthe Port Number box unlabeled type 443 e If you are using SSL select the Validate Repository SSL Certificate trusted not expired correct FQDN check box e For either HTTP or HTTPS if you are using a proxy server e Click View HTTP Proxy Server Se
202. ngs menu screen To exit the Tools screen wait several seconds for the Auto Clear service to log you out WorkCentre 7425 7428 7435 System Administrator Guide Microsoft NetBIOS over IP Networks Viewing or Configuring the SMB Host Name or WINS Server 1 Oe IE NS 10 11 12 13 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Properties Tab Click the Connectivity folder then the Protocols folder Select Microsoft Networking in the directory tree The available selections include e Transport e Maximum Connections e Workgroup Name e SMB Host Name e TBCP Filter Displayed when PostScript is enabled e Anenabling check box for supporting Unicode supplying the Host name and Workgroup name in Unicode characters during SMB transmission e Anenabling check box for Auto Master Mode When the master browser for the workgroup cannot be found if this box is checked this host will become the master browser e Anenabling check box for Password Encryption during SMB transmission e WINS Server For using a WINS Server to resolve NetBIOS names SMB host names to IP addresses Select TCP IP from the Transport menu Accept the default value or enter a value from 3 to 10 for maximum number of connections
203. nsfer File the Fax to an FTP repository e SMB transfer File the Fax to an SMP repository To configure fax forwarding 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter Click the Properties tab Click the Services folder then the Fax folder Select Fax Receive Options Oe Eo ae In the Folder Selector Setup section select the check box next to the line you wish to configure and press Change Settings 6 Select the enable check box for Save Incoming Fax in Designated Folder specify the Folder Number and press Apply For more information see Create a Folder on page 145 7 Select Fax Receive Options again 8 Inthe Folder Selector Setup section select the check box next to the line you wish to configure and click Change Settings 9 Select File Transfer Settings 10 Check the boxes next to all destination options you would like faxes for this line to be forwarded to and press Next 11 Enter appropriate settings for all selected destinations and press Apply Fax Settings including Fax Defaults and Fax Control Common Settings Audio Tones and Reports 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Common Service Settings Qa E Touch Audio Tones Select an item to change Tone Volume etc
204. nterrupt communications with computers using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server or use the Static IP Addressing method For more information see TCP IP Protocol Configuration on page 43 At the Printer 1 Verify that you have correctly set up your folder For more information see Setting Up Folders at the Printer on page 128 2 Scana test document to your Folder For more information see Scanning to the Printer s Hard Drive Folders on page 128 202 WorkCentre 7425 7428 7435 System Administrator Guide Scanning to Hard Drive Troubleshooting At the Computer 1 4 Open your Web browser and enter the TCP IP address of the printer in the Address or Location field Press Enter If CentreWare Internet Services displays on the computer you are communicating with the printer If not make sure that your Web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step Verify that the computer has been assigned an IP address subnet mask and gateway address by running a Command DOS prompt typing ipconfig all Windows 2000 XP and pressing Enter If any of the addresses are incorrect or missing right click the Network Neighborhood icon My Network Places in Windows 2000 and make sure that the TCP IP protocol is installed and properly configured for IP addressing Run a Command DOS
205. nting feature If XSA is enabled at the printer you cannot enable Foreign printer Interface Auditron or Network Accounting Each device supports unique XSA User IDs and Group Accounts All user IDs must be assigned to one or more group accounts Note The XSA settings and account data are stored in the printer It is strongly recommended that you back up the settings and data regularly using the Cloning available under the XSA folder of CentreWare Internet Services as described in this section Should the printer lose your XSA data and settings you can restore them from the backup file that you produced by the Cloning process Installation Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that your device is fully functioning on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the printer and fully functioning This is required to access CentreWare Internet Services to configure Xerox Standard Accounting To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report For more information see Configuration Report on page 22 To configure TCP IP see TCP IP Protocol Configuration on page 43 To enable HTTP see Enabling Internet Services HTTP on page 23 170 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Standard Accounting Enabling Xerox Standard Accounting 1
206. nting process will be displayed on the touch screen OV ee NS The Configuration Report is formatted into two columns with horizontal ruled lines indicating four distinct data display areas on the print e The first area displays System Settings e The second area displays Copy Service Settings e The third area displays Print Service Settings e The fourth area displays Communication Settings 22 WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services is the Web interface to the HTTP server in the printer It allows you to configure the printer remotely from a Web browser on a network computer Note You must set your Web browser so that it will not use a proxy server to access CentreWare Internet Services System Administrator Login ID and Passcode If authentication is enabled you must enter the system administrator login ID and passcode to access all printer settings These credentials are required when accessing printer settings at the control panel and through CentreWare Internet Services You are required to enter system administrator credentials when accessing settings in the Properties tab in CentreWare Internet Services The default settings are e Administrator Login ID admin e Passcode 1111 For more information see Authentication on page 62 Changing Internet Services HTTP Settings 1 Press the Log In Out button on the co
207. ntre 7425 7428 7435 System Administrator Guide Setup and Use of Job Flow Sheets with Folders 9 Wait several seconds for the Auto Clear service to log you out 10 If you changed any settings the printer will automatically reboot to register and enable your new settings After the printer is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report see Configuration Report on page 22 Configuring the SNMP Port Configure the transport protocol for the SNMP port using CentreWare Internet Services Start a Web browser on a network connected computer Enter the printer s IP address in the address box of the browser and press Enter Click the Properties tab Click Port Status Select place a checkmark in the UDP check box next to SNMP Click Apply Enter the System Administrator user ID and password when prompted and click OK Click the Reboot button when it displays If a Reboot button fails to display click the Status tab and click Reboot Machine from that screen SONS or ew NS Creating Job Flow Sheets Before you can a job flow sheet to a folder you need to create at least one job flow sheet To create a job flow sheet perform the following steps 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Ent
208. ntrol panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Press the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the down arrow key to view additional selections Press the Internet Services HTTP selection line Press the Change Settings button in the lower right corner of the Port Settings menu screen SO Se SY oe 0 When the Internet Services HTTP menu displays you have two settings available for selection The Port Settings menu selections are Port Status and Internet Services Port Number After pressing the selection line to access available settings press the Change Settings button in the lower right corner of the touch screen Enabling Internet Services HTTP Press Port Status in the Internet Services HTTP menu Press the Change Settings button Press Enabled Press Save a et eras WorkCentre 7425 7428 7435 23 System Administrator Guide Administrative Tools 5 To exit the screen without making any changes press the Cancel button Internet Services Port Number Or Be a Press Internet Services Port Number in the Internet Services HTTP menu Press Change Settings On the Port Number screen use the keypad to enter the port number default of 80 Press Save Press Cancel to exit without making changes To exit the Internet
209. o be created in advance of this setting e Transmission Screen Select either On or Off Touch Close until the Fax Mode Settings selections are again displayed Touch Fax Defaults Select a Line to enter or change then touch Change Settings Touch Save to save any new settings e Resolution e Original Type e Lighten Darken e Mixed Size Originals e Starting Rate Select G3 Auto or Forced4800bps e Delayed Start Start Time This can be a useful feature for saving time based phone charges e Transmission Header Text Select On or Off This adds the sender name and phone number to faxes e Confirmation Options Select On or Off If set to On a report will print when transmission completes successfully e Delivery Receipts Read Receipts e iFAX Profile e iFAX Subject Touch Close until the Fax Mode Settings selections are again displayed Touch Fax Control 13 Select the Line to enter or change then touch Change Settings Touch Save to save any new settings e Re enter Recipients e Re enter Broadcast Recipients e Re enter Speed Dial Recipients e Transmission Header Text Polling You can leave this setting at its default value e Documents for Polling Auto Delete Set as desired to delete documents from folders after polling same e Rotate 90 degrees e Sender ID e Save Undelivered Faxes e Save Deleted Faxes e Saved Faxes Auto Delete e Transmission Interval WorkCentre 7425 7428 7435 149 S
210. o files must be in the format that they were stored in on the camera Copy the folder for instance a DCIM folder to the USB drive 184 WorkCentre 7425 7428 7435 System Administrator Guide USB Printing Important Notes and Restrictions Image files other than files in Exif format JPEG and TIFF files created on computers cannot be printed If an image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format Do not save image files and document files in the same medium In Media Print Text mode PDF files or TIFF files stored in folders cannot be printed PDF files stored on Mac OS cannot be printed and displayed on the screen If characters not supported by the printer are used in file names the file names will not be displayed on the screen Characters up to 255 can be recognized as a file name However not more than 100 characters will be displayed Selecting and Printing Text Files fPwWN gt Insert the USB drive into the USB slot Press the Services button Touch the Media Print Text icon After the files are imported touch the appropriate button You can choose from e Select All e Select From List e Select Range Touch the Media Print Text or Advanced Settings tabs as required to change any appropriate print settings Touch the file to be printed Press the Start button Media Print Text Tab The Media Print Text tab allows you to sel
211. ode causing toner offsetting Defect or contamination on Fuser Roll Dirt contamination on printhead Check that the media type selections match the media type being used Run 10 blank sheets Replace the Fuser Assy Clean all printheads using cleaning tool Black or Color streaks running full length of sheet from Lead edge to trail edge The drum cartridge has deteriorated or is damaged Replace the drum cartridge that matches the color of the streak Light uneven density or faint image Media was run in incorrect mode causing poor image transfer Damp paper causing poor image transfer Non recommended media is being used Check that the media type selections matches the media type being run Load new paper Use Xerox recommended media Black lines or spots on copies when using document feeder Completely blank copies when document feeder or document glass is used Document glass or CVT glass are dirty Two or more sheets fed together Systems error Clean document glass amp CVT glass Check for multifed sheets in output Fan the paper or load fresh paper Power machine Off On Completely blank output when printing Two or more sheets fed together Poor connection with printer Check for multifed sheets in output Fan the paper or load new paper Check reseat data cables Power machine Off On 204 WorkCentre 7425 7428 7435 System Admin
212. on If enabled with a check mark the printer will contact the DHCP Server for the IP Addresses of up to three DNS Servers If unchecked this information must be entered manually Three DNS Address boxes are supplied for the manual entry of DNS Server addresses Dynamic DNS Update If your DNS Server does not support dynamic IP address updates there is no need to enable this check box Check the Overwrite box to enable DNS information overwriting Generate Domain Search List Automatically A check box is provided for enabling automatic Domain searches Domain Names 1 2 3 Three text boxes are provided for the entry of Domains to search for example Xerox com Connection Timeout An entry box is provided for entering a Timeout for searches of Domains e Zero Configuration Networking Used with DHCP Autonet selected from the IP Address Resolution drop down menu when this box is checked the printer will assign itself an IP address from the 169 254 0 0 class B address space Note Changes to TCP IP settings will not be applied until you restart reboot the printer 32 WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services Configure LPD 1 De 2 NS 8 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted
213. on server which is used in an enterprise network to certify the authenticity of Digital Certificates used for file encryption Note that Digital Certificates typically work with SSL TLS encryption which is set up from the Machine Digital Certificate Management in the Security folder The host name and path settings for a validation server are set up through the Validation Server in the Network Scanning subfolder e Custom Services Enable Custom Services and Password Transmission WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services Accounting Folder Configure Accounting server and login options Security Folder e Authentication Configuration Set up the printer with local and remote Authentication User Details Setup is used to configure the characteristics of the login prompt for User Authentication e Remote Authentication Server Configure authentication administered by a remote server e IP Filtering Set up IP address restrictions for access to this device e Audit Log Enable or disable the Audit Log e Machine Digital Certificate Management Manage digital certificates stored on the printer e IP Sec Configure IP Sec encryption e Certificates Management Sets the categories for trusted certificate management used with digital certificates e 802 1x Enable and configure 802 1x settings e SSL TLS Configure the settings for SSL TLS encryption e PDF XPS Security Settings Add a digi
214. on to create a new IPP port with an IP Address or fully qualified Domain Name matching that of your printer Note A fully qualified Domain Name consists of the printer s internet Host Name followed by its internet domain name separated by periods 5 Note that access to this printer s Services can be restricted by Host IP addresses This feature could cause communications to appear to fail in certain instances For more information see IP Filtering IP Address Restriction on page 50 WorkCentre 7425 7428 7435 199 System Administrator Guide Troubleshooting 6 To assure successful printing make sure that the printer is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the printer s ports The PDL being used by the driver and the PDL supported by the Port you are printing to must match for successful printing to occur For more information see Setting PDL Emulations on page 30 200 WorkCentre 7425 7428 7435 System Administrator Guide EtherTalk Troubleshooting EtherTalk Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1
215. onfiguring the E mail Environment Note The configuration can also be performed using CentreWare Internet Services For more information see CentreWare Internet Services on page 23 1 2 T D O SNO E Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Connectivity amp Network Setup Select Machine E mail Address Host Name Select E mail Address and then select Change Settings Enter an E mail address using the displayed keyboard Select Save Set a host name and a domain name as above Select Close If SMTP has been selected for the Mail Receiving Protocol Aliases cannot be configured A user can decide an account name the left side of the mark An address the right side of the mark is a combination of a host name and a domain name Example mymail myhost example com e Account name mymail e Host name myhost e Domain name example com If POP3 has been selected for the Mail Receiving Protocol Specify a POP user name to an account name the left side of the mark and a POP3 receiving mail server to an address the right side of the mark A user can decide an alias such as mymail example com Example mymail mb1 abc example com 164 WorkCentre 7425 7428 7435 System Administrator Guide 12 Internet Fax iFAX e Account n
216. operties Tab Click the Security folder Select IP Filtering In either the IPv4 area or the IPv6 area complete the following steps Oy Oe oe Note IPv4 is the traditional xxx xxx xxx xxx address space used with TCP IP networks a To allow universal unrestricted access to the printer clear the Enabled check box b To restrict access to specific IP Addresses and Subnet Masks e Click the Enabled check box e Click Add or Edit to add or edit an IP address from which you intend to accept jobs Click Apply Note IP filtering will not work until at least one IP address has been added This prevents turning off ALL access to the printer e Click Delete to delete an IP address Click Apply 8 Click Apply when done 9 Send a test job 50 WorkCentre 7425 7428 7435 System Administrator Guide Configure Port 9100 Raw Printing Configure Port 9100 Raw Printing 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder on the left then the Protocols folder Select Port 9100 in the directory tree The available selections include e TCP Port Number The default value is 9100 This typically does not need to be changed e End of Job Timeout Enter a Time Out value for jobs being sent to the printer through t
217. or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as follows a Select Protocol Settings b Select IPv4 or other mode Address Resolution then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Static proceed to Step 5 Note When communicating by TCP IP make sure to enable the use of a DNS or WINS for SMB server in CentreWare Internet Services d On the Protocol Settings screen select TCP IP IP Address and then Change Settings e Enter the IP address using the numeric keypad Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx Cannot be used f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as stated above Note Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used Note Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values Note If you do not set the gateway address enter 0 0 0 0
218. or Guide Administrative Tools 40 WorkCentre 7425 7428 7435 System Administrator Guide Network Management This chapter includes General on page 42 TCP IP Protocol Configuration on page 43 TCP IP LPD Enablement on page 46 TCP IP Dynamic Addressing on page 48 IP Filtering IP Address Restriction on page 50 Configure Port 9100 Raw Printing on page 51 Microsoft NetBIOS over IP Networks on page 52 IPP Configuration on page 54 EtherTalk AppleTalk Configuration on page 57 AS400 Printing on page 59 41 Network Management General Ethernet Speed Setting The printer s Ethernet Interface has speed settings of Auto 10 100Base TX 100Base TX Half or Full Duplex and 10Base TX Half or Full Duplex By default the Ethernet Port Configuration is set to Auto To Change the Network Speed SOE QO ON ay oe 10 11 12 13 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Protocol Settings When the Protocol Settings menu displays the selection line labeled Ethernet Rated Speed Press the Change Settings button On the Ethernet Rated Speed screen note which one of the buttons is highlighted as the current setting for Ethernet speed The available settings are Auto default 100 Mbps Full Duplex 100 M
219. ored on the computer that is encrypting data being sent to the printer 82 WorkCentre 7425 7428 7435 System Administrator Guide Authentication Certificates add digital signatures individualized checksums verifying data integrity to datagrams during the public key negotiating process greatly assisting in securing that data from network sniffers Enabling IP Sec 1 So Se eS Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Select IP Sec in the directory tree Enable the Protocol by placing a checkmark in the Enabled box Select Pre Shared Key to use the Shared Secret between this device and remote computers also possessing the secret Note that if you select Digital Signature the Shared Secret boxes will be grayed out and you will have to supply a certificate stored on this device to the remote computer that wishes to send IP Sec encrypted data to this device Enter the Shared Secret a password in the Shared Secret and Verify Shared Secret boxes Select Enabled default setting for the Communicate with Non IP Sec Device setting so that computers not set up for encryption can still communicate with this device 10 Click Apply when done and supply the Administrator User Name and Password if promp
220. ork Use category 3 UTP patch not crossover cable for 10 Base T communications category 5 UTP patch not crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the printer and Computer is fully plugged into the Network Interface Card NIC Check the light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC At the Printer 1 Print a Configuration Report On the Configuration Report verify that SMB is enabled For more information see Microsoft NetBIOS over IP Networks on page 52 On the Configuration Report note that the default name of the printer s workgroup is Workgroup and that the printer has a unique SMB Host Name To modify the printer s Workgroup or SMB Host Name if required use your computer s Web browser to access the CentreWare Internet Services For more informtion see Microsoft NetBIOS over IP Networks on page 52 On the Configuration Report under the TCP IP data label note what method the printer is using to acquire its TCP IP addresses If the method shown is STATIC make sure that the printer has a valid IP address Subnet Mask and Gateway address for the network On the Configuration Report verify that DNS i
221. ork Installation Guide Version 7 0 This document should have come with your software license package and is also available from www xerox com support If you go to the Web site type Scan to PC Desktop in the upper right corner Search box and press Enter Select Support under FreeFlow Scan to PC Desktop Select your language and click Go The software manufacturer requires PaperPort to be installed before Image Retriever in all cases Also during the installation of PaperPort Professional 10 PDF Create 2 0 must be installed Configure Image Retriever 5 2 on Networked Computers Referring to the Scan to PC Desktop Image Retriever 5 2 documentation configure Image Retriever 5 2 on the networked computers Testing Scan to PC Operation Perform a scan at the printer Go to a networked computer running Image Retriever 5 2 Right click the Image Retriever icon in Windows Click the Settings command to display the Image Retriever Settings dialog Verify that the SMB Repository server UNC is pointing correctly to the server and shared folder a 136 WorkCentre 7425 7428 7435 System Administrator Guide Scan to PC Desktop 6 Click Get Now 7 Start the PaperPort program and verify that the scanned item appears on the PaperPort desktop WorkCentre 7425 7428 7435 137 System Administrator Guide Scanning and Faxing Installing and Using the Network Scanner Utility To retrieve scanned documents directly from a folder into an image
222. ostScript HP GL 2 PCL and TIFF JPEG Language Emulations Folder View and change the printer s default preferences for processing Page Description Languages E mail Folder View and change the printer s default E mail message settings and import a public address book from a CSV file for use with E mail Fax and Internet Fax Click the Browse button to locate your CSV formatted file then click Import Now Internet Fax View and change the printer s default Internet Fax message settings and import a public address book from a CSV file for use with E mail Fax and Internet Fax Click the Browse button to locate your CSV formatted file then click Import Now Fax Folder View and change the printer s default Fax and Server Fax setttings and import a public address book from a CSV file for use with E mail Fax and Internet Fax Click the Browse button to locate your CSV formatted file then click Import Now Enable or disable Confirmation printing Server Fax Network Scanning Folder Set up Network Scanning using Templates Machine Software Folder e Upgrades Enable the printer for software upgrades e Manual Upgrade Upgrade the printer software Xerox Services Folder Set up the Xerox Communication Server This is the Xerox server that supports automatic billing and supplies reporting For more information see Xerox Smart eSolutions on page 189 Custom Services Folder e Validation Options Works with a validati
223. ouch Enable Touch Save Touch Close Under Features select Fax Received Options Touch Folder Selector Setup 150 WorkCentre 7425 7428 7435 System Administrator Guide 16 17 18 19 20 21 22 23 Fax Touch the line you wish to configure Touch Change Settings Touch On Enter the folder number use leading zeros Touch Save Touch Close Touch Close Log out LAN Fax PCL Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Initial Setup Refer to the TCP IP Peer to Peer LPR or Standard TCP IP Printing topic in the Print Drivers section and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been installed perform the following steps 1 2 3 Right click the Printer s icon and select Properties Click the Options tab then click the Get Information from Printer button The Network Address box should now be displaying the printer s IP address and a checkmark should appear in the Enable Bi Directional Communication check box Also the Fax Module listing in the Items box should now be displayed as Available Adding a Recipient to a Fax Phonebook From the File menu of your program select Print to display the Print dialog Check that the correct PCL printer is selected and then click Properties to display the Properties dialog On the Pap
224. our site validates the DC against the OCSP server Many sites use OCSP to validate individuals but do not register the DC with it If you set up the Printer to validate the DC and it isn t registered the procedure will fail The retrieved DC certificate is compared to the one stored at installation This provides a high level of security as it prevents rogue DCs masquerading as the real DC Note Certificates are often obtained from the Information Technology professionals that support your organization Server Requirements Ensure your network infrastructure supports Common Access Card or Personal Identification Verification PIV Names or IP addresses of all servers and domains are required during setup Electrical Requirements The USB port on the back of the printer s network controller provides the power required for any of the supported card readers 90 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Common Access Card Installing the Common Access Card Software Ensure that you have downloaded the Xerox WorkCentre software before performing these instructions If you are using a Proxy Server to reach external addresses turn the proxy off at your browser before beginning the software install process You can also send the printer to the list of exceptions that do not use the Proxy Server Follow the instructions below to install the Xerox WorkCentre software Enable software upgrades 1 Open your Web
225. owse button d Click the Import button When a screen to enter the user name and password appears enter the System Administrator user ID and password into User Name and Password and then click OK WorkCentre 7425 7428 7435 81 System Administrator Guide Security Note The default user ID is admin and the default password is 1111 7 Refresh the Web browser 8 Click the Security folder 9 Configure the certificate a Click Trusted Digital Certificate Management b Select Local printer for Category Scan File for Certificate Purpose and then click the Display the List button Place a check mark in the box in front of the certificate you wish to view details for Click the Certificate Details button Click the Use this certificate button Click Reboot The printer will reboot and the setting values will be reflected 10 oahu the settings for PDF XPS Signatures a Refresh the Web browser b Click the Security folder c Click PDF XPS Security Settings and then set the following items e PDF Signature Select the setting for PDF Signature from Do not add signature Always add visible signature Always add invisible signature or Select during send e XPS Signature Select the setting for XPS Signature from Do not add signature Always add visible signature Always add invisible signature or Select during send d Click the Apply button gt oan Configuration on a Computer Confirm that the digital certificate being
226. ox The DNS Server will be available to resolve Host Names to IP Addresses in support of printing with IPP WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services 8 Enter a Connection Time Out value for jobs being sent to the printer through this Port This is the 9 length of time that the Controller will wait for an end of job command before printing the current job Click Apply to accept changes or Undo to return settings to their previous values Note Setting changes are not applied until you restart the printer There is a Reboot Machine button on the Status tab of CentreWare Internet Services Modify the HTTP Internet Services Settings 1 own Sw N 9 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder then the Protocols folder Select HTTP in the directory tree The available selections include e Port Number The default value is 80 which is the HTTP Port number assigned by the IANA Internet Assigned Numbers Authority This default value should not need to be changed e Maximum Connections e Connection Time out e Secure HTTP SSL Select the check box to set all HTTP communications with the printer to encrypted communications If you do this you will
227. played Login Credentials for Sending Email Select from System or Remotely Authenticated user If Remotely Authenticated User is selected the authenticated user details will be used for authentication of outgoing emails Remote Authentication must be configured If system is selected the Login Name and Password specified for System will always be used for authentication of outgoing emails Setting S MIME Security optional a From the Connectivity amp Network Setup list select Security Settings If the selection is not visible use the scrolling arrow to display it b Select S MIME Settings and set the following items e Device Certificate S MIME Link a certificate to the printer You must have an S MIME certificate on the printer to perform encryption For information on S MIME certificates see Configuring S MIME certificates with CentreWare Internet Services on page 78 e S MIME Communication Set whether to enable or disable S MIME Communication when a certificate ID is set e Receive Untrusted E mail Set whether to receive untrusted E mail or not e Receive Untrusted iFAX Set whether to receive untrusted iFAX or not e Message Digest Algorithm Select a message digest algorithm from SHA1 or MDS e Message Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 e Digital Signature Outgoing E mail Set whether to always attach a digital signature to E mail or to select a digital
228. pr rpm i cups 1 1 linux M m n intel rpm and press Enter WorkCentre 7425 7428 7435 19 System Administrator Guide Installation Debian format dpkg i cups 1 1 linux M m n intel deb and press Enter Note RedHat Linux versions 7 3 and newer include CUPS support so software downloading is unnecessary Also CUPS is the default printing system used by Mandrake Linux Installing the Xerox PPD on the Computer The Xerox PPD for CUPS should be available on one of the CDs that came with your printer If you no longer have the CDs download the PPD from www xerox com office WC7425_WC7428_WC7435support From the CD or from the downloaded Internet file with root privileges copy the PPD into your cups ppd folder on your computer If you are unsure of the folder s location use the Find command to locate the ppd s An example of the location of the ppd gz files in RedHat 8 1 is usr share cups model Adding the Xerox Printer 1 Use the PS command to make sure that the CUPS daemon is running The daemon can be restarted from Linux using the init d script that was created when the CUPS RPM was installed The command is gt etc init d cups restart A similar script or directory entry should have been created in System V and BSD For the example of CUPS built and installed on a FreeBSD 4 2 machine from the source code run cupsd from usr local sbin cd usr local sbin cupsd press Enter 2 Type http localhost 631 admin into the a
229. pted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Fax Mode Settings Touch Local Terminal Information So ore Select the items to enter information and touch Change Settings a Enter a Local Name up to 20 characters then touch Save b Enter a Company Logo up to 30 characters then touch Save c Enter a Machine Password up to 20 digits then touch Save Note The password prevents your machine from receiving faxes or being polled by other machines that are not F Code compatible d Enter G3 Fax ID up to 20 digits then touch Save e Enter G3 Dial Type Tone 10pps or 20pps then touch Save f Enter G3 Line Type PSTN or PBX then touch Save 8 When complete touch Close repeatedly until the Tools screen is displayed 9 Wait several seconds for the Auto Clear service to log you out Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers which can be used to support speed dialing 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Select Setup amp Calibration Touch Add Address Book Entry Select an available Address Number Touch Create Delete a i E WorkCentre 7425 7428 7435 143 System Administrator Guide Scanning and Faxing 9 Touch Addre
230. r Displayed when PostScript is enabled e Connection Time Out a a E 7 Enter a Time Out value for jobs being sent to the printer through this port This is the length of time that the Controller will wait for an end of job command before printing the current job 8 Click Apply to accept changes or Undo to return settings to their previous values Note Setting changes are not applied until you restart the printer Note If Port 9100 is not displayed in the Properties Tab directory tree click Port Status in the directory tree Use your mouse to place a check mark in the check box on the Port 9100 line Click the Apply button then click the Reboot Machine button always available on the Status Tab to remotely reboot the printer IP Filtering IP Address Restriction Using CentreWare Internet Services access to the printer s Services can be restricted by Host IP Address To restrict device access perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Select IP Filtering Choose which IP Filtering to apply depending upon the address space used with your network Note that IPv4 is the traditional xxx xxx xxx xxx address space used with TCP IP networks DNS ws e IP Filter E
231. r a notification of the job s completion can be sent by E mail Xerox recommends that you register the address of a network administrator or a shared address Preparations Before you set up the Scan to Email feature confirm that 1 The printer is turned on and connected to a network 2 TCP IP protocol is enabled on the printer 3 The device has been set up with DNS 4 The Domain Name settings for the network have been correctly setup for the printer Obtain the following information Item Description SMTP POP3 or SMTP mail server If using an external mail server ask your internet service provider to Host Name or IP address provide this information SMTP POP3 or SMTP login and password The printer s assigned email address This E mail address will appear in the From field on E mails sent from the printer Email addresses optional A local address book can be created to store E mail addresses LDAP server host name Email addresses stored in a network address book LDAP can be referenced from the printer 100 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail Registering an E mail account A mail account for the printer needs to be registered to a mail server when using POP3 mail receiving protocol Note For information on mail account registration refer to your mail server documentation Configuring E mail Environment Enable the E mail ports and conf
232. re For example xerox com DNS Configuration e DHCP Address Resolution If enabled with a check mark the printer will contact the DHCP Server for the IP Addresses of up to three DNS Servers If unchecked this information must be entered manually e DNS Server Addresses e Dynamic DNS Update If your DNS Server does not support dynamic IP address updates there is no need to enable this check box Check the Overwrite box to enable DNS information overwriting e Generate Domain Search List Automatically A check box is provided for enabling automatic Domain searches e Domain Names 1 2 3 Three text boxes are provided for the entry of Domains to search for example Xerox com e Connection Timeout An entry box is provided for entering a Timeout for searches of Domains Zero Configuration Networking Used with DHCP Autonet selected from the IP Address Resolution drop down menu when this box is checked the printer will assign itself an IP address from the 169 254 0 0 class B address space Changes to TCP IP settings will not be applied until you restart reboot the printer WorkCentre 7425 7428 7435 49 System Administrator Guide IP Filtering IP Address Restriction 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Pr
233. ress Books The machine may be configured to only allow the user to select email recipients from the Address Books This will prevent emails to any recipients that are not contained in the address books To ensure security the users should be restricted from editing the address book when enabling this setting see above 1 Press the Log In Out button on the control panel WorkCentre 7425 7428 7435 109 System Administrator Guide Scanning and Faxing 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter 0 CO OY U ee Press the Machine Status button Touch the Tools tab Select System Settings Select Common Service Settings Select Other Settings Select Recipient Selection Method and press Change Settings Choose Only from Address Book and press Save Automatically Add User to the To or CC fields and Locking the Recipient List The machine may be configured to automatically add the authenticated user to the To and or the CC fields when sending an email Additionally you may restrict the user from adding any additional recipients so they are only authorized to email their own account To enable this feature you must aw ee 7p aos Configure LDAP Configure Authentication Restrict Access to Lock the E mail service Enable Add me to To field or Add me to CC field Lock the recipient list optional Configure LDAP See LDAP Server Configuration on page 106
234. rinter Digital Certificate Management in the Security folder on the Properties page of CentreWare Internet Services Use this to manage all the digital certificates of various types stored on the printer Types of Encryption Services Available Encryption of HTTP Communications from a Client to the Printer Server Certificate The SOAP port Internet service HTTP port IPP port and WebDAV port use the HTTP server of the printer The SSL TLS suite of protocols is used in the encryption of HTTP communications from a client to the printer A user of a client computer accesses the printer s HTTP server by typing https followed by the IP address of the printer into the Address box of a Web browser application The printer then offers the client a Digital Certificate which the client accepts after reviewing the validity of same Upon acceptance of the Digital Certificate a Public Key exchange takes place encryption algorithms are agreed upon between the two parties and the client uses the server s Public Key to communicate with the server using digitally signed and encrypted data Digital certificates imported from a Certificate Authority or self signed certificates created with CentreWare Internet Services can be used as SSL TLS certificates on the printer s HTTP server Encryption of HTTP Communications from the Printer to a Remote Server Client Certificate The SSL TLS suite of protocols is used to encrypt HTTP communications
235. s This can be a useful feature for saving time based phone charges Note that the fax will be immediately sent from the printer to the fax server repository however the server will send the fax at the time designated by this feature 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Fax Mode Settings Touch Screen Defaults Select a Line to enter or change then touch Change Settings Touch Save to save any new settings e Fax Screen Default Select General Settings or Address Book This will be the Fax service screen that users see when they touch the Fax button e Address Book Default Leave this setting at the default of 1 or enter an address book Fax folder number to display when the Address Book button is touched by users of the Fax service screen Note that the Fax folder needs to be created in advance of this setting Soy oe 8 Touch Close until the Fax Mode Settings selections are again displayed 9 Touch Fax Defaults 10 Select Delayed Start Start Time 11 Touch Change Settings make the desired changes then touch Save 12 Touch Close until the Tools screen is displayed 13 Wait several seconds for the Auto Clear service to log you out Color Mode Resolution File Format and File Name Note that when using Server Fax these features
236. s can be used Note Make sure that DNS is enabled See TCP IP Protocol Configuration on page 43 10 11 12 13 14 15 24 Leave the Port Number set to 8080 the IANA recognized proxy port unless you are using a different port number If you are using a different port number enter it in the available box Check the Authentication box if client authentication is required for the Proxy Server Enter the Login Name for access to the proxy server Up to 32 characters can be entered Enter the Password for access to the proxy server Up to 32 characters can be entered Click Apply Enter the System Administrator user ID and password when prompted and click OK WorkCentre 7425 7428 7435 System Administrator Guide CentreWare Internet Services Overview CentreWare Internet Services contains the following main menu tabs e Status View the status of the printer s trays and consumables e Jobs View the current job queue as well as a history of processed jobs e Print Change Job Submission settings e Scan Create and edit Distribution Templates e Properties Allows you to configure the printer for job processing options support and network communications Note If authentication is enabled you must enter the system administrator User Name and Password default admin 1111 if prompted to access the Properties tab e Support View system administrator and Xerox contact information Status Tab The Status tab allow
237. s enabled The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP IP network If in doubt as to whether DNS and WINS are enabled see Microsoft NetBIOS over IP Networks on page 52 Warning If the printer is not informed of the addresses of the DNS WINS Servers you may not be able to see or use the printer s NetBIOS name on the network Make sure that the printer is informed of the addresses of the DNS WINS Servers using the instructions supplied in the above mentioned procedures 5 Under the CentreWare Internet Services data label verify that this feature is Enabled You must use this tool at your computer if you need to change the printer s Workgroup name the SMB Host Name the TCP IP internet Host Name or DNS settings Note that when using DNS to resolve host names to IP addresses the NetBIOS name SMB Host and the TCP IP Host Name must be the same WorkCentre 7425 7428 7435 195 System Administrator Guide Troubleshooting At the DNS or WINS Server 1 Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server Make sure that the printer s TCP IP internet Host Name and NetBIOS SMB Host Name which should be identical for DNS is being mapped to an IP Address on the Server Refer to the printer s Configuration Report and verify that the printer s TCP IP Host and NetBIOS
238. s step assures that print jobs from individual computers will be recognized by the authentication system rather than being unrecognized and deleted by the printer For Windows operating systems the default setting dialogs are accessed by right clicking on the printer s icon in the Printers window for Windows 2000 or the Printers and Faxes window for Windows XP Select Properties from the displayed menu then locate and enable the Accounting option 68 WorkCentre 7425 7428 7435 System Administrator Guide Authentication Configuring Xerox Secure Access Authentication Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader Users can access the features available at the printer once they have been authenticated Secure Access and Accounting Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for accounting purposes To configure Xerox Secure Access with Network Accounting refer to the Configuring Network authentication by a remote Accounting server topic in this section To configure Xerox Secure Access with Xerox Standard Accounting refer to the Optional information in the Information Checklist below then see Enabling Xerox Standard Accounting on page 171 Note Secure Access cannot be enabled at the same time as Foreign printer Interface Information Checklist 1 Ensure that the printer is fully functional on
239. s that the LDAP search must fulfill in order to return the information you seek The form of the typtext filesed search string filter is LDAP objects placed inside parenthesis In the search filter LDAP should be used to specify the text entered by the user as the search criteria For example to find all users with common name that starts with the search string entered by the user the filter would be cn LDAP If you are not familiar with LDAP search strings use an Internet browser search to find examples E Mail Recipient Control Domain Filtering Domain filtering allows you to configure a list of up to 50 domain names that are either e Restricted Blocked as email recipients e Authorized Allowed as email recipients 108 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail Using Blocked Domains will not allow the user to add any email recipient that is in the blocked domain list All other domains are allowed Using Allowed Domains will only allow the user to add recipients that are contained in the authorized domain list All other domains are blocked 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Services folder then the Email folder Click Defaults In the General section click Edit Sor
240. s the Cancel button IPv4 IP Filter IP Address Restriction Note Before enabling the IPv4 IP filter open CentreWare Internet Services on your computer This will prevent you from accidentally disabling communication with the printer from your computer blocking your own IP address 1 2 3 44 In the Protocol Settings menu press the selection line labeled IPv4 IP Filter Press the Change Settings button On the settings screen note which of the two buttons is highlighted as the current setting for IP Address restriction The available settings are Enabled or Disabled Disabled is the factory default setting To change settings press your setting of choice then press the Save button To return to the Protocol Settings menu without making changes press the Cancel button WorkCentre 7425 7428 7435 System Administrator Guide TCP IP Protocol Configuration Exiting the Protocol Settings Menu and Returning to the Tools Tab 1 To exit the Protocol Settings menu returning to the Tools tab press the Close button in the upper right corner of the Protocol Settings menu screen 2 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Protocol Settings menu the printer will automatically reboot to register and enable your new settings WorkCentre 7425 7428 7435 45 System Administrator Guide Network Management TCP IP LPD Enablement To support TCP IP printing thro
241. s to be configured see EtherTalk AppleTalk Configuration on page 57 Under the EtherTalk data label and at the bottom of the Configuration Report verify that PostScript is installed in the printer If a PostScript license is installed in the printer the PostScript logo will be clearly displayed at the bottom of the Report Note If a PostScript license is not installed in the printer EtherTalk will not be displayed on the Configuration Report and will be unavailable for configuration using CentreWare Internet Services Consult your Xerox Representative for assistance At a Macintosh Computer Verify that the Printer is visible in the Chooser If it is not install the Driver and PPD file For more information see EtherTalk AppleTalk Peer to Peer Printing on page 18 WorkCentre 7425 7428 7435 201 System Administrator Guide Scanning to Hard Drive Troubleshooting Use the following check list to troubleshoot your network communication problem Note It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your printer If you did not contact your Xerox Representative to purchase this option Check Physical Media and Network Interface Cards 1 Verify that the printer is On 2 Verify that the printer and Computer are using the correct cabling to communicate over the network Use category 3 UTP patch not crossover cable for 10 Base T communications category 5 UTP patch not crossover c
242. s when using SMARTsend A single Xerox printer cannot use both CentreWare Network Scanning services and SMARTsend If legacy CentreWare Network Scanning Services templates need to be utilized within SMARTsend use the SMARTsend Template Importer to import the desired templates as stated in the FreeFlow SMARTsend Installation and Administration Guide Use of a Validation Server If you will be communicating with HTTPS to servers using SSL TLS encryption you can set the host name and directory which might be a cache on a Repeater of the Validation Server used to validate Digital Certificates over the enterprise network To set these parameters enter the IP Address of the printer into your Web browser and press Enter Click the Properties tab in CentreWare Internet Services then click the Services folder Select Network Scanning then Validation Server Select HTTP or HTTPS enter the host name of the server then enter the directory name if required specified by the validation server manufacturer Click Apply Installation Checklist Please ensure that the following items are available or have been performed 1 Ensure the printer is on and connected to a network 2 Enable the purchased Scanning option For instructions see Enabling Options with Software Keys on page 98 Contact your Xerox Sales Representative if you have not purchased the Scanning option 3 Ensure that the TCP IP and HTTP protocols are configured on the printer and are f
243. s you to see the status of the printer s trays and consumables e General for a general description of the printer Click Reboot Machine to restart the printer e Trays View the status of the desired item e Consumables View the status of the desired item Press Refresh a refresh a status page Jobs Tab The Jobs tab allows you to view the current job queue as well as a history of processed jobs e Active Jobs View the current job queue e Job History List Folder View a list of jobs that have been printed copied and scanned e Error History View a list of Errors and the time and date when they occurred Print Tab The Print tab allows you to edit job submission settings Delivery methods include Immediate Print Sample Set Delayed Print and Secure Print Click Browse to locate your print ready job Click Submit Job when you are ready to submit your job For information see Secure Print on page 87 Note Print ready jobs must be in a file format that the printer recognizes PostScript files with a ps file extension for example WorkCentre 7425 7428 7435 25 System Administrator Guide Administrative Tools Scan Tab Includes Job Templates Folder and Job Flow Sheets Folder Lets you create individual folders into which you can direct scanned documents These documents can then be retrieved and printed either at the printer or locally at your computer as explained in the Scanning to the printer s Hard Drive Fol
244. se the Scan tab of CentreWare Internet Services to create individual templates using the default template as a base To create and configure the default template with CentreWare Internet Services perform the following steps 1 At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Default Template To edit the filing destinations on the Default Template page in the File area click Edit In the Filing Destination area O U a oa a Select a filing policy from the drop down list Note that you can simply accept the default policy Rename New File b For File Destination note that the displayed destination should match the information previously entered when you configured your Scan Filing Repository If you have more than one repository the drop down list allows you to choose your repository c To add a scanning destination subdirectory in the Add Optional box type the name of the subdirectory to be added d Click Apply to save any changes or Undo to exit without saving changes If you clicked Apply be prepared to enter the administrator User Name default of admin and Password default of 1111 if prompted 118 WorkCentre 7425 7428 7435 System Administrator Guide Network Scanning Using Templates 7 Document Management Field Optional Cl
245. selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Address Note that the IP Address may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter the appropriate IP Address To save settings press the Save button To exit the screen without making any changes press the Cancel button IPv4 Subnet Mask 1 E a Used for static IP Addressing with STATIC selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Subnet Mask Note that the Subnet Mask may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter the appropriate Subnet Mask To save settings press the Save button To exit the screen without making any changes press the Cancel button IPv4 Gateway Address 1 oe WN Used for static IP Addressing with STATIC selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Gateway Address Note that the Gateway address may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter the appropriate gateway To save settings press the Save button To exit the screen without making any changes pres
246. service of Microsoft Internet Information Server 6 0 e Microsoft Windows 2000 Server Microsoft Windows Server 2008 Microsoft Windows 2000 Professional Microsoft Windows XP Microsoft Windows Vista FTP service of Microsoft Internet Information Server 3 0 or later e MacOSX FTP service of Mac OS X 10 1 5 10 2 x 10 3 8 10 3 9 10 4 2 Refer to the manual provided with the software for how to configure the FTP service Requirements for SMB When using SMB transmission a computer running one of the following Operating Systems which includes a shared folder is required e Microsoft Windows 2000 e Microsoft Windows Server 2003 e Microsoft Windows XP WorkCentre 7425 7428 7435 121 System Administrator Guide Scanning and Faxing Installation Procedure This section describes the configuration procedure to use the Scan to PC FTP SMB feature on the printer The following two steps are necessary to use the Scan to PC FTP SMB feature 1 Enable the required ports and set TCP IP Enable the FTP port and SMB port on the printer and then set the printer s IP address If you will be using SMB on a Microsoft Network make sure to enable either DNS or WINS as part of the TCP IP configuration For FTP make sure that DNS is enabled 2 Preparing an FTP directory or SMB shared folder on the receiving computer server or computer Create an FTP directory or SMB shared folder to receive scanned documents over the network Enabling Ports and
247. several seconds for the Auto Clear service to log you out After the printer is restarted print a Configuration Report to confirm that each item is configured For information on how to print a Configuration Report see Configuration Report on page 22 Test the E mail transmission from the printer by pressing the Services button then touching the on screen E mail button then the New Recipient button Type in your E mail address then press Close Place a document in the document feeder and press the green Start button on the control panel Note To set up the address book for use with LDAP network search see LDAP Authentication on page 66 LDAP Server Configuration 1 2 3 4 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Click the Connectivity folder then the Protocols folder then the LDAP folder Click LDAP Server and under Server Information enter the IP address or host name in the box Note If entering the LDAP address by host name make sure to use the fully qualified domain name of the LDAP server for example Idapserver mycompany com 106 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail Enter the Port Number default 389 Specify the LDAP server type from the LDAP Server drop down list If desired enter the path to the LDAP objects to limit the LDAP search in the Search
248. shooting on page 193 NetBIOS over IP Troubleshooting on page 195 IPP Troubleshooting on page 198 EtherTalk Troubleshooting on page 201 Scanning to Hard Drive Troubleshooting on page 202 Image Quality Troubleshooting on page 204 191 Troubleshooting General Troubleshooting Procedure 1 Make sure that the printer is ON and that the Main screen typically the All Services screen is displayed 2 Make sure that the printer is plugged into a live network drop typically with a Category 5 twisted pair cable attached to the RJ 45 socket at the rear of the printer Note You can often determine if the drop is live by looking at the and activity if available light or lights at the rear of the printer If these lights are lit and or blinking you have a live connection If you cannot determine if the drop is live plug the printer into another drop being used by another machine that is fully functioning on the network You can use a hub to connect both machines to the live network drop so that you do not interrupt the operations of the working machine If you do not have access to a second working drop or a hub connect a laptop to the RJ 45 socket at the rear of the printer using a crossover not a patch cable 3 Print a Configuration Report For more information see Configuration Report on page 22 Referring to the Configuration Report determine if the appropriate ports and protocols are enabled for your Network environment To support
249. signature when sending E mail e Digital Signature Outgoing iFAX Set whether to always attach a digital signature to iFAX or to select a digital signature when sending iFAX e Certificate Auto Store Select whether or not to automatically store a S MIME certificate attached with the E mail when receiving E mail sent from an address registered in the address book Select Close repeatedly until the Tools screen is displayed Wait several seconds for the Auto Clear service to log you out After the printer is restarted print a Configuration Report to confirm that each item is configured For information on how to print a Configuration Report see Configuration Report on page 22 166 WorkCentre 7425 7428 7435 System Administrator Guide Internet Fax iFAX Testing iFAX Sending From the Printer to Another iFAX capable Machine Test the iFAX transmission from the printer Press the Services button then touch the Internet Fax button Select New Recipient then the To button in the Recipient s drop down list Enter the destination address using the displayed keyboard Touch the Add button then touch Close Place your document in the document feeder and press the Start button located to the immediate right of the control panel s numeric keypad 7 Check to see if the other machine printed the incoming iFAX Cy Oy E Note To set up the address book for use with LDAP network search see LDAP Authentication on page 66
250. ss Type then touch Change Settings 10 Touch Fax then touch Save 11 Select the items you would like to enter information for and touch Change Settings e Fax Number Up to 128 characters then touch Save e Name Up to 18 characters then touch Save e Index Only 1 digit used for a quick find then touch Save e Relay Station setup On or Off then touch Save e Starting Rate G3 Auto or Forced4800bps then touch Save e Resolution Choose one then touch Save e Cover Note On or Off then touch Save If On select Comment Recipient Comment then touch Save e Maximum Image Size choose one then touch Save e Delayed Start On or Off then touch Save If On choose Start Time then touch Save e Remote Folder On or Off then touch Save If On enter Folder number then touch Next and password if required e F Code On or Off then touch Save If On enter F Code and password then touch Next Note F Code is the transmission procedure set by the Communications and Information Network Association of Japan DTMF Method G3 Fax machines that support Manual Send can also make Relay Broadcasts for the printer Refer to the Fax section of the printer s User Guide for full information e Relay Broadcast On or Off This feature supports transmitting documents through a Relay Station Refer to the Fax section of the printer s User Guide for full information If On enter 2 digit Relay Station ID touch Enter Change Recipients Enter A
251. t select Printers and Faxes Right click the printer s icon and select Properties Use the available tabs to set the printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General Tab IPP Printing Windows IPP the Internet Printing Protocol enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port This printing service is available for other computer operating systems through downloads from the Microsoft Web site Follow the instructions provided by Microsoft to install the IPP service on operating systems other than Windows 2000 and XP Before You Start 1 2 3 16 Obtain the print driver for your computer s operating system See Obtaining Drivers on page 13 Print a Configuration Report See Configuration Report on page 22 On the Report under the TCP IP data label verify that the printer has a valid IP Address Subnet Mask and Gateway displayed If it does not assign these addresses to the printer For more information see TCP IP Protocol Configuration on page 43 On the Report verify that Port 9100 is displayed with a Port Status of Enabled If it is not enable Port 9100 Click the Port Status in the Connectivity folder on the Properties tab of CentreWare Internet Services and make sure that the Port 9100 check box is selected WorkCentre 7425 7428 743
252. t Transfer Protocol from the Configuration Report and select FTP or SMB or SMB UNC format When FTP or SMB is selected touch Server Name IP Address on the Configuration Report and enter the Host name or IP Address of the computer server or computer designated to receive scanned files When entering a Host name use the fully qualified domain name For example myhost example com Do not use forward or backward slashes Select Shared Name SMB Only to enter the name of the shared folder on the receiving computer Enter the name only without any backward slashes Select Save In to enter the directory for storing documents When FTP or SMB is selected supply the name of the directory without any forward or backward slashes When SMB UNC format is selected if available use the Universal Naming Convention format such as host name shared name directory name 124 WorkCentre 7425 7428 7435 System Administrator Guide 15 16 17 18 19 Scan to PC FTP SMB Select User Name and provide the User account name assigned to the directory on the receiving computer Select Password and provide the password to access the User account on the receiving computer Select Port Number to set the communications port number Standard Port is recommended When done changing and saving settings touch Close repeatedly if necessary to exit to the Tools screen Wait several seconds for the Auto Clear service to log you out Usin
253. t xxx Let XXX XXx XxX xxx first represent the computer s IP address then the IP address of the default gateway and finally the IP address of the printer as shown on the Configuration Report If communicating with the printer in a Peer to Peer environment at the Computer s Desktop double click the Network Neighborhood icon and see if the Printer s SMB Host Name appears in the Workgroup indicated on the Configuration Report If it does not SMB may not be enabled at the printer or there is no Master Browser in the Workgroup Check the Configuration Report to verify that SMB is enabled and if necessary enable Auto Master Mode For more information see Microsoft NetBIOS over IP Networks on page 52 From your Computer s Desktop click Start Settings Printers Start Printers and Faxes in XP right click the Printer s icon and select Properties From the Ports Tab Windows 2000 determine the Port that the driver is using to print through For peer to peer communications the port name should match the SMB Host name of the printer as shown on the Configuration Report If it doesn t you are printing to the wrong port and either need to select the correct port or use the Add Port button to create a new port for the driver to print through For more information see TCP IP Peer to Peer LPR or Standard TCP IP Printing on page 13 If the name matches use the General Tab of the driver to print a test page to determine the status of communications betw
254. tal signature to PDF and XPS files e System Administrator Settings Change the Login ID and Passcode used by the System Administrator to access Tools on the printer s control panel and to modify Properties in CentreWare Internet Services Details of Some Properties Tab Features Setting TIFF and other PDL Processing Properties To set the Printer s default TIFF JPEG PostScript PCL or HP GL 2 processing properties perform the following steps 1 nur wn Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Services folder Click the Printing folder then the Language Emulations folder Click TIFF JPEG or PostScript or PCL or HP GL 2 to access the printer s list of default settings for processing the selected Page Description Language Select a Printer number and click Edit when available to access a list of numerous processing settings Click Apply WorkCentre 7425 7428 7435 29 System Administrator Guide Administrative Tools Setting PDL Emulations To set the PDL Page Description Language Emulations used by the printer s Input Ports perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services
255. tated above Note Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx xxx xxx and 127 xxx xxx xxx cannot be used Note Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values Note If you do not set the gateway address enter 0 0 0 0 20 Select Close until the Tools screen is displayed 21 Wait several seconds for the Auto Clear service to log you out 22 If you changed any settings the printer will automatically reboot to register and enable your new settings After the printer is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report see Configuration Report on page 22 Configuring E mail Note This can also be done using CentreWare Internet Services For more information see CentreWare Internet Services on page 23 1 Press the Log In Out button on the control panel 2 Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter Note The default user ID is admin When using the Authentication feature a password is required The default password is 1111 3 Press the Machine Status button 102 WorkCentre 7425 7428 7435 System Administrator Guide Scan to E mail 4 Set the E ma
256. ted Note The default user ID is admin and the default password is 1111 FIPS 140 2 To enable FIPS 140 2 encryption 1 Pw NN 5 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Security folder and click FIPS140 Validation Mode Click the Enabled check box and click Apply Note FIPS 140 2 encryption does not apply to the following services and protocols SMB NetWare SNMP v3 PDF Direct Print Service WorkCentre 7425 7428 7435 83 System Administrator Guide Security Scheduled Image Overwrite A TCP IP network connected device can be set to overwrite image data on a scheduled basis The Image Overwrite will delete all image data from the hard disk To enable a scheduled image overwrite perform the following steps 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Click the Security folder Click Scheduled Image Overwrite Click the Scheduled Image Overwrite Enabled check box Configure the Frequency Day Week Hour and Minute settings OT Ee W N Note The printer will be taken off line each day at the specified time to perform the overwrite 7 Click Apply 8 Click OK to confirm
257. ter to be enabled In the printer pop up menu click Properties In the Properties dialog box click the Options tab On the Options tab in the Options Settings area click the Predefined Configurations folder In the the Predefined Configurations area click the Color Access Control field and click Enabled Click the Color Access Group field and type or enter the color access group name Click Apply then click OK Note On the client side if the user that installs the print driver is a member of the group given permission to print in color then the Output Color option within the driver will be selectable between Color and Black and White If the user does not have permission to print in color then the Output Color option within the driver will list Black and White and is not selectable Access Control After configuring the Authentication system you must specify what services and features are to be controlled by authentication and will require the user login Device Access Use for restricting access to the Services Pathway Job Status Pathway or Machine Status pathway Device Access settings are e Unlocked Allow unrestricted access e Locked Require login for access Service Access Use for restricting access to each individual service copy e mail etc Services Access settings are e Unlocked Allow unrestricted access WorkCentre 7425 7428 7435 73 System Administrator Guide Security e Locked Show Icon Require
258. ternet Services To view the Host Name and Printer Name automatically assigned to this machine under Bonjour do the following 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Properties tab Click the Connectivity folder then the Protocols folder 6 Click Bonjour IE oN Note If Bonjour is not displayed in the Properties tab click Port Settings and check Bonjour Click Apply If Bonjour is not available in the Port Settings list click TCP IP in the Protocols folder and scroll to the bottom of the displayed page to Zero Configuration networking 7 Make anote of the Host Name and Printer Name for reference in working with other Bonjour zero configuration connected computers Note You can change these names however the Host Name must be unique on the network The automatically generated Host Name should assure its uniqueness The Host Name has a 32 character limit while the Printer Name has a 62 character limit If you change either name be sure to click Apply You can reboot the printer remotely using the Reboot Machine button which is available on the Status Tab of CentreWare Internet Services Support Tab Click Change Settings to edit the contact information WorkCentre 7425 7428 7435 39 System Administrat
259. the Print Driver 1 2 3 Click Start select Printers and Faxes The Vista path is Start Control Panel Printer s Right click the printer s icon and select Properties Use the available tabs to set the printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General Tab NetBIOS over IP Peer to Peer Printing Before You Start 1 2 3 Obtain the print driver for your computer s operating system See Obtaining Drivers on page 13 Print a Configuration Report See Configuration Report on page 22 On the Configuration Report verify that SMB and TCP IP are enabled Verify that the workgroup s default name is Workgroup or a valid 15 character maximum workgroup name Also note the printer s SMB Host Name which assures the uniqueness of the printer s name within the Workgroup To enable SMB see Microsoft NetBIOS over IP Networks on page 52 Modify the name of the Workgroup or printer s name SMB Host name using CentreWare Internet Services Make sure to configure the DNS WINS Server s for NetBIOS name to IP address resolution Then provide the printer with the addresses of the Servers For more information see TCP IP Protocol Configuration on page 43 An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing Note Experienced System Administrators can use the following procedure 1 14 O
260. the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Connectivity folder Click the Protocols folder Select Port 9100 in the directory tree Ensure the Enabled box is checked to enable Raw TCP IP Printing Leave the TCP Port Number set to 9100 for Port 1 Leave the Bidirectional and Maximum Connections settings at their default values Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator Leave the PDL Switching Enabled box at its default value Click Apply to accept the changes Undo to return the settings to their previous values or Default All to enter printer defaults for all settings recommended Note The settings are not applied until you restart the printer 13 14 Click the Status Tab Click the Reboot Machine button and click OK to reboot the printer The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time WorkCentre 7425 7428 7435 59 System Administrator Guide Network Management To create a device description To create a device description from your terminal s command line 1 Select the F 4 key to prompt the CRTDEVPRT command Enter the following parameters e Device Description Xeroxprinter e Device Class lan e Device
261. the check box to automatically save an S MIME certificate attached to an e mail received from an address registered in your address book e Receive Untrusted E mail Decide whether or not you wish to receive untrusted E mail e Receive Untrusted iFAX Decide whether or not you wish to receive untrusted iFAXes WorkCentre 7425 7428 7435 79 System Administrator Guide Security e Digital Signature Outgoing E mail Decide whether or not to add a digital signature to outgoing E mail and the method to use if a signature is desired Select Always Add Signature Do not add Signature or Select During Send e Digital Signature Outgoing iFAX Decide whether or not to add a digital signature to outgoing iFAXes and the method to use if a signature is desired Note The Fax option is required 24 Click Apply Configuration on a Computer The following describes the configuration for a remote networked computer Sending Scanned Data by S MIME Encrypted E mail from the Printer to a Computer An S MIME certificate must be imported configured and stored on the printer as stated in this section under Configuring S MIME certificates with CentreWare Internet Services When importing the S MIME certificate make sure that a root certificate is included for use with the Supported E mail applications shown below Receiving E mail with S MIME Digital Signature from the Printer No settings are required on a recipient computer Sending S MIME E
262. the displayed list oye WorkCentre 7425 7428 7435 145 System Administrator Guide Scanning and Faxing 8 Touch Create Delete a Check Passcode Select On or Off then touch Save Note that it is recommended that you select On then provide a password to secure access to your Folder Folder Name Enter a name then touch Save Check Passcode The selections below are viewable when On is selected Save Write A password is required in selecting a folder Print Delete Read A password is required to print and delete folder documents Always All Operations A password is required for both operations described above Delete Documents After Retrieval No Saves documents in Folder Yes Deletes documents from Folder Delete Documents with Expiration Date No Continues to save documents in Folder Yes Documents will be deleted from Folder after expiration date Link Job Flow Sheet to Folder Select this option then touch Change Settings to link a Job Flow Sheet to this Folder The Job Flow Sheet routes incoming jobs to other destinations specified on the Job Flow Sheet To create a new Job Flow Sheet to link to an existing Folder touch Create Change Note For full information on the use of Job Flow Sheets see Setup and Use of Job Flow Sheets with Folders on page 131 9 When complete touch Close until the Tools screen is displayed 10 To exit the Tools screen wait several seconds for the Auto Clear service to log
263. the following procedure steps 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter 3 Select the Authentication Security Settings button followed by the Authentication button 4 Select the User Details Setup button and set the Use of Smartcard option to Enabled Note If you set this value to Enable PKI Only the smartcard is used only for signing and or encrypting the scan document not for authentication 5 Set the SmartCard Link Mode to No Passcode required 6 Set the SmartCard Certificate Verification Mode to Disabled Note By setting the option to Disabled you are only verifying the PIN on the card By selecting the option for Enabled you are verifying both the PIN and the Certificate Setting up Certificates for Authentication The following procedure is performed using the CentreWare Internet Services Access the Printer by typing in the device s IP address in your Web browser s address field Note Certificates can only be registered on the device when SSL is enabled on the device This can be accomplished by first creating a self signed certificate on the device and then enabling SSL This procedure must be performed by someone with System Administrator rights 1 At your computer Login to the CentreWare Internet Services as the System Administrator 2 Select the Properties tab and select the Security
264. the touch screen Port Status EtherTalk Enablement On the EtherTalk selection menu press the selection line labeled Port Status Press the Change Settings button On the Port Status screen note which of the two buttons is highlighted as the current setting for EtherTalk Enablement The available settings are Enabled or Disabled To print with EtherTalk this setting must be Enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button Exiting the EtherTalk Selection Menu To exit the EtherTalk selection menu which returns you to the Port Settings menu press the Close button in the upper right corner of the touch screen WorkCentre 7425 7428 7435 57 System Administrator Guide Network Management Exiting the Port Settings Menu and Returning to the Tools Tab 1 To exit the Port Settings menu returning to the Tools screen press the Close button in the upper right corner of the Port Settings menu screen 2 Wait several seconds for the Auto Clear service to log you out Note If you changed any settings in the Port Settings menu the printer will automatically reboot to register and enable your new settings Configuring EtherTalk Settings with CentreWare Internet Services 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties ta
265. tion refer to the Media Card Reader User Guide Note Exif is a file format that embeds information required to print data in an image taken by digital cameras The printer uses two media printing modes e Media Print Text Prints data stored in document format It is helpful to think of the word text as synonymous with document e Media Print Photos Prints data stored in the standard format of most digital cameras Media Card Reader Hardware e Access Indicator This light illuminates when the media card is inserted e Eject Button Press this button to eject the media card e Media Slot Insert the media card into this slot Supported Media and File Formats The Media Card Reader supports CompactFlash media only To use media other than CompactFlash insert the media into a CompactFlash adaptor Note The media and the CompactFlash adaptor are optional The media and file formats that can be used are as follows Supported Media e SmartMedia e CompactFlash e CompactFlash MicroDrive e SD Card e Memory Stick e xD Picture Card Supported File Formats e Media Print Photos e JPEG e TIFF DCF1 0 compliant JPEG TIFF Exif2 0 Exif2 1 Exif2 2 e Media Print Text WorkCentre 7425 7428 7435 179 System Administrator Guide Printer Management e PDF pdf PDF1 3 or later e TIFF tif gray scale 4 bit 8 bit uncompressed 4 bit 24 bit compressed by JPEG compressed by MH MMR Important Notes and Restrict
266. to Enable Xerox Standard Accounting in this section for the specific service restricting procedure At the Printer 1 Press the Services button if necessary to display all the available service buttons 2 Press any button representing a service to which restricted access has been applied 172 WorkCentre 7425 7428 7435 System Administrator Guide Xerox Standard Accounting 3 When the Press the Log In Out button message displays on screen press the Log In Out button 4 Enter a User ID and touch Confirm Note If the User is a member of more than one Group Account he or she will be asked to select the account that they wish to log into 5 When the User is logged in the selected service screen will be displayed The User can now use that service with usage tracked by XSA Resetting Usage Data At your Computer 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Report and Reset To reset all usage data to zero click the Reset Usage Data button Click OK to confirm NOU RWHN Warning Do not click Reset to Default unless you intend to delete all users accounts and usage data from your machine Print a Usage Report At
267. to simplify workflow template creation Once a workflow or distribution process is created it can be saved as a paper or electronic cover sheet The cover sheet can be set up to direct the scanned file to a wide variety of destinations Such destinations include an email address or distribution list network folder FTP folder remote printer Web URL Domino doc Domino Microsoft SharePoint and Xerox DocuShare Scan to PC Desktop For information regarding the use of Scan to PC Desktop including Paperport OmniPage and ImageRetriever applications see Scan to PC Desktop on page 136 Additional Notes Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access to the Network Scanning feature If Authentication is enabled users will be prompted to enter a 4 to 12 digit pass code before they can access the Network Scanning feature For more information see Authentication on page 62 112 WorkCentre 7425 7428 7435 System Administrator Guide Network Scanning Using Templates Multifunction Printer Authentication If using a SMARTsend server a valid Windows account must be created on the SMARTsend Server for the printer s authentication The account enables each device to communicate with the SMARTsend server to exchange template information and other configuration data For account creation instructions refer to the FreeFlow SMARTsend Installation and Administration Guide Template Consideration
268. tocol provides a convenient way to print over the Internet or Intranet using the printer s IP address To support this type of printing make sure that Port 9100 is enabled at the printer Click Port Status in the Connectivity folder on the Properties Tab of CentreWare Internet Services and make sure that the check box on the Port 9100 line is checked The Internet Printing Protocol must also be enabled at the printer and the Internet Print Service must be available and installed on the individual computer s version of Windows IPP support is already built into Windows operating systems For other desktop operating systems it is available as a download from Microsoft at www microsoft com The final step is to install the IPP print driver For more information see Print Driver Installation on page 13 Changing IPP Settings at the Printer Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Port Settings Press the IPP selection line on the Port Settings menu Press the Change Settings button in the lower right corner of the Port Settings menu screen 0 DN OT iy When the IPP selection menu displays note that you have two selections available on numbered horizontal lines The first selection is Port Status The second is IPP Added
269. tre 7425 7428 7435 187 System Administrator Guide Printer Management Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your printer This encryption feature provides an additional level of data security on the printer while operating at a low level within the operating system The impact on performance is very small Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization During hard disk initialization all customer information folders templates and other information stored on the disk will be lost To Verify or Change Hard Disk Data Encryption Oy UT Eb T Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Common Service Settings Scroll to Other Settings Touch Data Encryption and touch Change Settings Touch On then touch Save Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization During hard disk initialization all customer information folders templates and other data stored on the disk will be lost Encryption Key For Confidential Data When enabling Data Encryption the system administrator may also create an Encryption Key For Confidential Data The system administrator may either verify the default encryptio
270. ttings e On the Proxy Server page verify that the settings match those in your proxy server environment Make changes as needed then click Apply f On the Document Path line type the HTTP address Example Inetpub wwwroot scans g Inthe Login Credentials to Access the Destination area click your choice of log in credentials to be used h Type the Login Name and Password for the printer i Type the password in the Retype Password box j Click Apply If prompted type the administrator User Name and Password and click OK The default is admin and 1111 To set up a remote template pool repository see the next procedure Setting up a Remote Template Pool Repository Setting up a Remote Template Pool Repository optional 1 OT Es ON At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Advanced folder then click the Template Pool Setup On the Template Pool Setup page in the Remote Template Repository area a Inthe Protocol drop down box click HTTP or HTTPS The Remote Template Repository area refreshes and displays more options b If you are using HTTP e Onthe Host Name IP Address amp Port line type either an IP Address or Host Name for the server e Inthe Port Number box unlabeled type 80 c If you are using HTTPS e
271. ttings button continue to navigate to Authentication followed by Login Type Then navigate back to the Tools menu option for System Settings Select Common Service Settings and navigate to Connectivity amp Network Setup Select Remote Authentication Server Settings followed by Authentication Systems Then select Kerberos Windows 2000 Enter the network settings for the Authentication server by selecting Kerberos Server Settings To configure the Authentication settings from your computer you must use CentreWare Internet Services Note Verify that your Common Access Card reader is plugged in and operational 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Click the Security folder Select the option for Authentication Configuration and select Login to Remote Accounts from the pull down menu After selected press the Apply button The system will automatically reboot Yo MN 6 While still in the Security folder scroll down and click the Remote Authentication Servers Authentication System Settings folder 7 Locate and select the Authentication System folder 8 Press the pull down arrow and select the option for Kerberos Windows 2000 and select Apply 9 Enter the Kerberos server network address and realm name for all available
272. u can configure the printer using the CentreWare Internet Services Web interface For more information see CentreWare Internet Services on page 23 Install the print drivers and set up computers to communicate with the printer If you have purchased optional features for your printer such as Scanning to the printer s Hard Drive configure these options For more information see Scanning and Faxing on page 97 Changing the Default Main Screen 12 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Common Service Settings touch Screen Button Settings select Service Screen Default touch Change Settings make your selection and touch Save Touch Close until the Tools tab is displayed Wait for the Auto Clear service to log you out WorkCentre 7425 7428 7435 System Administrator Guide Print Driver Installation Print Driver Installation Supported Operating Systems e Windows 2000 Professional 2000 Server 2003 Server XP Professional Vista e Macintosh OSX 10 3 and newer e UNIX Obtaining Drivers Drivers are ona CD that came with your printer If you do not have the CD you can download drivers at www xerox com office WC7425_WC7428 WC7435drivers TCP IP Peer to Peer LPR or Standard TCP IP Printing Windows Print Driver Installation 1 On the Windows
273. uch the Tools tab Touch Authentication Security Settings then Authentication Touch Login Type to change the Login Type or touch Access Control then Feature Access to change Feature Access To view create and edit user accounts at the printer 1 2 Touch Account in the Tools tab Touch View User Accounts Configuring Remote Authentication When Login to Remote Accounts is enabled users of the printer will be asked to provide a user name and password to be validated by the designated authentication server If this validation is successful the printer and any restricted services will be available for individual use 1 10 11 12 13 14 64 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab Enter the system administrator User Name and Password default admin 1111 if prompted Select the Security folder then the Authentication Configuration Enter your user name and password at the prompt default admin 1111 Select Login to Remote Accounts from the Login Type drop down list Select the Print Stored File from Folder or Folder to PC Server Enabled check boxes to enable these services Select the Non account Print Enabled check box if you wish to allow printing for a user without and account If you want to allow guest access to the printer select On next to Guest User The default setting is Off
274. ugh the computer s LPR port in the case of Windows XP the LPD Line Printer Daemon must be enabled at the printer Changing LPD Settings at the Printer To view or change the printer s LPD setting perform the following steps 1 2 po po NIO U E Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the selection line labeled LPD Press the Change Settings button in the lower right corner of the Port Settings menu screen When the LPD selections menu displays note that you have a choice of setting selections by numbered horizontal lines with the current status of each setting shown The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the selection to access available settings press the Change Settings button in the lower right corner of the touch screen Port Status LPD Enablement On the LPD selections menu press the selection line labeled Port Status Press the Change Settings button On the LPD Port Status screen note which of the two buttons is highlighted as the current setting for LPD Enablement The available settings are Enabled or Disabled For the LPD to function it must be set to Enabled
275. ully functional This is required to access CentreWare Internet Services to configure Network Scanning To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report For more information see Configuration Report on page 22 To configure TCP IP see TCP IP Protocol Configuration on page 43 To enable HTTP see Enabling Internet Services HTTP on page 23 4 Ensure that the FTP Client and SMB port are enabled on the printer To verify this print a Configuration Report To enable FTP and SMB see Scan to PC FTP SMB on page 121 5 Note that after configuring a scan filing location file repository you need to create at least one template for users to select to scan their documents to the pre configured repository WorkCentre 7425 7428 7435 113 System Administrator Guide Scanning and Faxing Configure a Scan Filing Location Scanning with the printer is accomplished through user selection of templates on the printer that route scanned jobs to network servers After storage on the server the files can be retrieved at any properly configured networked computer A dedicated file server is not required to receive scans A dedicated server is required however for the installation and use of SMARTsend software to remotely manage the pool of templates workflows displayed locally to device users if so desired Scanning is configured on the printer using one of the file transfer options below e FTP Fil
276. used by the printer to encrypt PDF and XPS files has been imported and is registered on the recipient s computer This will assure the ability to conduct two way digital signing of files should this capability be desired or needed IP Sec IP Sec IP Security is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols that secure IP communications at the network layer of the protocol stack using both authentication and data encryption techniques The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key following a network negotiating session between the initiator client computer and the responder printer or server To send encrypted data to the printer the computer and the printer have to establish a Security Association with each other by verifying a matching password shared secret to each other If this authentication is successful a session public key will be built and used to send IP Sec encrypted data over the TCP IP network to the printer Providing additional security during the Public Key negotiating process Digital Certificates can alternatively be used in place of the Shared Secret to encrypt the Public Key information being exchanged between communicating parties The Digital Certificate resides on the printer managed as stated in this Encryption section in the Configuring Scan File certificates topic and must also have been imported and st
277. used document storage locations For example e A tutor can scan notes directly to a specific course repository for students to access e Astudent can scan assessment papers to their course folder for their tutor to mark Xerox Extensible Interface Platform utilizes Web based Xerox Partner solutions including Omtool Xerox Secure Access Unified ID System and FreeFlow SMARTsend to enable users to access document repositories at the printer display screen Additional resources may be required on the printer depending on the solution For further information contact your Xerox Sales Representative XEIP Setup 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services 2 Click the Properties tab 3 If prompted enter the system administrator user name and password default admin 1111 4 To enable the printer for XEIP applications a Click the Properties tab b Click the Services folder the Custom Services folder then Custom Services c Inthe Custom Services area click Enabled d Click Apply 5 To enable a digital certificate if needed a Click the Properties tab b Click the Security folder then Machine Digital Certificate Management c Click Create New Certificate d Select Self Signed Certificate or Certificate Signing Request CSR Click Continue e Inthe Create Self Signed Certificate area select Public Key Size Click Apply
278. using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server or use the Static IP Addressing method For more information see TCP IP Protocol Configuration on page 43 4 Under the IPP data label verify that the IPP Port is Enabled For more information see IPP Configuration on page 54 Under the IPP data label verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing If it is not type the printer s IP address into your Web browser s address field and press enter Click the Properties tab Click the Connectivity folder then the Protocols folder and click IPP Verify that the DNS Enablement Check Box is checked If it is not checked check it with your mouse and click Apply then Reboot Machine Under the IPP data label verify that the Port number associated with IPP is 631 This is the port number assigned to IPP by the Internet Assigned Numbers Authority 198 WorkCentre 7425 7428 7435 System Administrator Guide IPP Troubleshooting At the Computer Note As IPP the Internet Printing Protocol is supported by all Windows computers the following procedure is written specifically for Windows The IPP printing service is available for other computer operating systems through downloads from the Microsoft Web site In general troubleshooting procedures for other operating systems will be similar to this one 1
279. uter and perform ping tests to verify successful packet transmission first to the computer s NIC then to the Gateway if being used then to the printer s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press Enter Note that there is a space between the word ping and the first xxx Let Xxx XxXx XXX Xxx first represent the computer s IP address then the IP address of the default gateway and finally the IP address of the printer If successful you will receive a reply such as Reply from xxx xxx XXX XXX bytes 32 time lt 10ms TTL 1 28 If you receive Time Out or 0 bytes received notifications the printer being pinged is incorrectly configured or malfunctioning If Web browser and Ping Tests are successful but you are still unable to print to the printer verify that the driver is using the correct LPR Port to print through On Windows desktops select Start Settings Printers Start Printers and Faxes in XP right click the printer s icon and select Properties Select the Ports Tab Windows 2000 and verify that the LPR Port being printed through matches the IP Address of the printer If the IP address does not match you are printing to the wrong device on the network Either select the correct port from the displayed list or use the Add Port button to create a new port with an IP Address matching that of your printer If the correct Port is being used by the driver but you are still unable to print perform the
280. utlook 2000 2002 2003 e Outlook Express 6 e Netscape 7 x Configuration of Scan File Signatures PDF XPS Documents Configuration at the Printer Import a certificate from a Certificate Authority in PKCS12 format then configure the certificate on the printer using CentreWare Internet Services Configuration on a Computer Prepare for verification of the PDF or XPS signature Configuring Scan File certificates with CentreWare Internet Services To configure certificates with CentreWare Internet Services first enable HTTP communications as stated under Configuration of HTTP Communication Encryption in this section Next import a certificate from a Certificate Authority in PKCS12 format Finally set the certificate as a scan file certificate 1 Start a Web browser 2 Enter the printer s IP address beginning with https into the Address box of your Web browser and press Enter Example https 192 168 1 1 Click the Properties tab Click the Security folder Click Machine Digital Certificate Management Click Upload Signed Certificate ao me Ww Note When importing a certificate if the same certificate has been already registered in Local printer or Others the certificate cannot be imported Delete the existing certificate before importing the new one a Enter the Password b Re enter the Password c Enter a file name for the file you want to import or select the file to be imported by clicking the Br
281. ver on page 67 Note When authentication is set to Xerox Secure Access Xerox Standard Accounting is not available You may also need another Authentication Server running LDAP in an ADS environment for example to communicate with the Secure Access Server providing that server with user credential information A second Authentication Server may be necessary for Web User Interface Authentication if this feature is additionally desired 6 If you have an LDAP server on your network you can configure LDAP on the printer preferably from the Remote Authentication Server Directory Service folder For more information see LDAP Server Configuration on page 106 WorkCentre 7425 7428 7435 69 System Administrator Guide Security Configuring Xerox Secure Access with Remote Authentication To configure Xerox Secure Access with Remote Authentication 1 Open your Web browser and enter the IP address of the printer in the address field Press Enter to open CentreWare Internet Services Click the Properties tab If prompted enter the system administrator user name and password default admin 1111 Click the Security folder then Authentication Configuration oe a In the Authentication Configuration gt Step 1 of 2 page a Select Xerox Secure Access from the Login Type drop down list b Select the Print Stored File from Folder or Folder to PC Server Enabled check boxes to enable these services c Select the Non account Print
282. w service you must enable the SOAP port the SNMP port the Internet Service HTTP port and set IP addresses The procedure for setting the printer is as follows Note The configuration can also be performed using CentreWare Internet Services For more information see CentreWare Internet Services on page 23 1 Press the Log In Out button on the control panel 2 Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter WorkCentre 7425 7428 7435 131 System Administrator Guide Scanning and Faxing 3 Press the Machine Status button 4 Touch the Tools tab 5 Enable the SOAP port a Select Connectivity amp Network Setup b Select Port Settings Select SOAP and then select Change Settings Select Port Status and then select Change Settings Select Enabled then select Save Select Close until the Port Settings screen is displayed 6 Enable the SNMP port Select SNMP and then select Change Settings Select Port Status and then select Change Settings moan Select Enabled then select Save a b c d Select Close until the Port Settings screen is displayed e Enable the Internet Service HTTP port using the same process as stated above f Select Close repeatedly until the Tools screen is displayed 7 Setan IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the
283. with a remote server No client certificate is typically required for this activity However if a remote server is set to require an SSL client certificate an SSL TLS client certificate must be registered on the printer Digital certificates imported from a Certificate Authority can be used as SSL TLS certificates on the printer s HTTP server Note When Remote Server Certificate Validation is enabled under SSL TLS Settings in CentreWare Internet Services the root certificate of the remote server must be registered to the printer imported with CentreWare Internet Services to verify the Digital certificate of same WorkCentre 7425 7428 7435 75 System Administrator Guide Security E mail Encryption Digital Signature S MIME certificates imported from a Certificate Authority in PKCS7 format can be used on the printer s for E mail Encryption Note To import S MIME certificates use the Machine Digital Certificate Management in the Security folder on the Properties tab of CentreWare Internet Services Encryption Digital Signature of Scanned Files PDF XPS Documents While no digital signatures are required to encrypt PDF and XPS documents these documents can be signed with imported PKCS1 2 Digital signatures When adding digital signatures to PDF or XPS documents scan file certificates imported to the printer from a Certificate Authority are typically used To import PKCS12 scan file certificates use the Machine Digital C
284. within the directory and then delete the folder If you cannot perform this function check the user account access rights and Share setup Note that you can also simply wait until you have finished setting up device to server communications as stated in this section then send a fax to the server to test the communications setup WorkCentre 7425 7428 7435 157 System Administrator Guide Scanning and Faxing Enter the Fax Repository Details via CentreWare Internet Services 1 wo Anau rwn At your computer open your Web browser and enter the IP address of the printer in the Address or Location field Press Enter Click the Properties tab Click the Services folder Click the Fax folder Click Fax Repository Setup and select SMB for Protocol Enter an IP Address or Host NetBIOS Name and Port Enter 139 for Port Number Enter Share name and File Path For Document Path type in the name of the folder on the server that has been set up to receive device scans Do not use back slashes Supply the Login Name and Password for the printer to log into the fax server 11 12 13 Enter the password again in the Retype Password box Click Apply If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 Configure General Settings 1 2 Click Defaults To print a Confirmation Sheet select Auto Print On Auto Print Off or Errors Only from the drop down menu Note that th
285. xes if you want these items to appear on the Job Log The Job Log is filed with the scan job Click Apply If prompted enter the administrator User Name and Password and click OK The default is admin and 1111 Configure the Fax Server Configure the fax server so that it is able to monitor the fax repository for incoming documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server MP wn SS Go to the printer and press the Services button Press the Fax button Enter a valid fax number Place a document in the document feeder and press the Start button on the control panel Verify that the fax was received by the specified fax machine Configure a Fax Filing Repository using SMB Installation Checklist 1 Following the fax server software manufacturer s instructions create a shared folder on the fax server to be used as a scan filing location repository for scanned documents Write down the Share Name of the folder and the Computer Name or Server Name Create a user account login name and password for the printer on the server Make sure that the printer has full access rights to the scan directory Write down the user account login name and password If allowed by the fax server software manufacturer test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder
286. y enabling the text of the document to be searched copied and pasted 12 To set the printer to create searchable PDF files a On the Default Template page in the Network Scanning Image Settings area click Edit b Inthe Searchable PDF Defaults area click Searchable c Click Apply XPS is Microsoft s electronic paper format an alternative to PDF XPS is currently supported as a saved file format in Microsoft Office 2007 with an XPS viewer built into Windows Vista Microsoft states that Windows Vista uses the XPS format as a document format a windows spool file format and a page description language for printers Note If the Searchable XPS option is available the Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted via OCR technology enabling the text of the document to be searched copied and pasted Select MRC Compression if available to use Mixed Raster Content MRC compression MRC is used to divide the scanned image based on content and then compress each area in the optimal manner for that image area This option allows for smaller output files with better image quality Note Some PDF reading application s may not support MRC compressed PDF s WorkCentre 7425 7428 7435 119 System Administrator Guide Scanning and Faxing Setting up a Remote Template Pool Repository optional 1 wr wWwnNn a 9 At your computer open your Web browser an
287. you out File Destination Output Destination Received Fax documents will be routed to the output tray or Folder specified by these settings 1 2 Re oy or eee 9 Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch Fax Mode Settings Select File Destination Output Destination Select the Box Selector Line Setup button Touch Change Settings Make the appropriate selections and touch Save when done Note If Box Selector is selected as an Output Destination when On is selected you will have to enter a folder number then touch Save 10 When complete touch Close until the Tools screen is displayed 11 Wait several seconds for the Auto Clear service to log you out 146 WorkCentre 7425 7428 7435 System Administrator Guide Fax Fax Forwarding For each Fax line you can configure Incoming Faxes to be automatically routed to an internal Folder Faxes that have been routed to one of these folders can be additionally sent to one or more of the following destinations upon being received e Print Print a hardcopy output of the received Fax e Send as Fax Forward the Fax to another Fax Number e Send as Internet Fax Forward the Fax to an Internet Fax Address e Send as Email Forward the Fax to an email recipient as an attachment e FTP tra
288. ystem Administrator Guide Scanning and Faxing 14 15 e Batch Send e Manual Send Receive Default Select the default setting for manual Fax operations e Fax Receiving Mode Leave this setting at Auto Receive for unattended operation e Border Limit e Auto Reduce on Receipt e Tray for Printing Incoming Faxes e 2 Pages up on Receipt e 2 sided Print e Edge Erase Top amp Bottom Edges e Edge Erase Left amp Right Edges e Reduce 8 5 x 11 Original to A4 e Pseudo Photo Gradation Mode e Box Selector Line Setup Enable this setting to enable Fax Folders to receive incoming faxes e Memory Full Procedure e Maximum Stored Pages e Mixed Sized Originals Scanning Mode e Folder Receive Display Priorities 1 through 3 e Direct Fax To use Direct Fax from the PCL or PostScript driver make sure this setting is Enabled When complete touch Close until the Tools screen is displayed Wait several seconds for the Auto Clear service to log you out To Configure Fax to Folder Press the Log In Out button on the control panel Enter the System Administrator s Login ID and Passcode if prompted default admin 1111 and press Enter Press the Machine Status button Touch the Tools tab Touch System Settings In the Group column touch Fax Service Settings Touch System Settings Under Group select Fax Service Settings Under Features touch Fax Control Touch Folder Selector Setup Touch Change Settings T

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