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Xerox 480cx All in One Printer User Manual

1. 8 14 Maintenance Print the 480cx User Guide 4 Usea CLEAN LINT FREE DRY CLOTH to clean the print cartridge carrier contacts inside the printer 5 Close the Control Panel and the Cartridge Compartment Cover Managing the Print Cartridges 8 15 Print the 480cx User Guide 6 Plug the power cord in 7 Open the control panel and the cartridge compartment cover Install the print cartridge 8 16 Maintenance Print the 480cx User Guide Replacing the Print Cartridge The print cartridge includes the ink supply and the print head Each time you replace the print cartridge you are replacing the print head as well When you notice the print becomes light or BLACK INK LOW appears in the display replace your cartridge Note When BLACK INK LOW appears during PC printing the machine continues printing After PC printing is completed replace the print cartridge Note Your machine counts and keeps Black ink low counts for the Black print cartridge However for Color or Photo cartridges you must check for the ink low status through the Control Program when PC printing Refer to The Xerox WorkCentre Control Program on page 5 21 To replace the print cartridge perform the following steps 1 Open the control panel 1 and the cartridge compartment cover 2 2 Pull the handle of the print cartridge s you want to replace toward you until there is a click
2. 0 0 ccc 6 16 The Basic Tab sirine porsine eds haw Dek eee eee ee 6 17 The Image Quality Tab o n cece eens 6 28 The Filters Tab 26 0chs gaea aie padiea eae a eE pee ek 6 42 Preview Window 2 0 0 00 cece 6 47 Image Control ToolS 1 0 0 eee ete 6 48 7 Troubleshooting 2 00 eect eee eee ee ee ee ET Clearing JAMS i jackie Me eaa ee Vee thw ae Keegy Mae ara awd 7 2 Document Jams While Sending a Fax 0 00 cece eee 7 2 Paper Jams While the Machine is Printing 0 7 3 lf Jammed in the Paper Feed Area at the Rear of the Machine 7 3 If Paper is Jammed in the Printer Output Area 7 5 lf Paper is Jammed Inside the Machine 5 7 6 Tips for Avoiding Paper Jams 0 0c eee eee 7 7 LCD Display Error Messages 0 0 c cece ete 7 8 Fax Problems sinc itive Dhan EM een b eae ead 7 12 Printe Problems 4 gcictis aaa Gaak s a arbk e e a a a e a Ghee E BS 7 15 Print Quality Problems ssauaaaaa aeaaaee 7 18 Paper Feeding Problems 0 0 c cece eee ee 7 22 Scanning Problems 0 c cece ee 7 24 8 Maintenance 0 000 c cee eee ee ee Ord Clearing Memory 0 0 c eee tee 8 1 Cleaning the Document Scanner 00 cece eee eee eee 8 2 Managing the Print Cartridges 00 0 cee eee ee 8 7 Tips for your print cartridges 0 cece eee ees 8 7 Print Cartridge Nozzle Test
3. 3 33 Canceling standby operations 3 15 Canceling Transmission 3 8 Confirming Transmission 3 8 Delayed Transmission 3 12 Manual sending 3 3 Memory Transmission 3 10 Preparing documents 3 2 Priority Transmission 3 34 Receiving Automatically 4 4 Automatically in ANS FAX mode 4 6 Automatically in TEL FAX mode 4 4 Manually in TEL mode 4 5 Receiving when out of paper 4 7 Reception Modes 4 2 Send options 3 1 Sending Using Group Dialing 3 5 Using One Touch numbers 3 4 Setting contrast 3 25 Setting resolution 3 23 FCC Regulations 9 3 Feeding single print media 1 25 File Size Indicator 6 51 Flash sicssaieshecdadie cones 3 33 Flash Button 1 37 Flip Image 6 46 Form Feed Button 1 36 G Getting Started 0 1 1 Loading envelopes 1 20 Loading Paper 1 20 Loading transparencies 1 21 Paper guidelines 1 27 Ringervolume 1 38 Setting System ID 1 46 System setup 1 38 Using the Automatic Paper Feeder 1 20 Using the Manual Paper Feeder 1 25 Glossary 0000 10 1 Group Dialing 3 20 Sending faxes 3 5 Storing numbers 3 20 Grouping copies 2 3 H Highlight
4. LCD Display Meaning Solution LOAD DOCUMENT You have attempted to Load a document and set up a sending try again operation without loading a document MEMORY FULL The machine s memory e Delete unnecessary is full documents e Retransmit after more memory becomes available e Split the transmission into more than one operation NO ANSWER The remote machine has Try again Make sure not answered and all redial attempts have been made the remote machine is operational NO NOT ASSIGNED The One Touch or Speed Dial location you tried to use has no number assigned to it e Dial the number manually with the numeric keypad e Assign the number to a One Touch or Speed Dial button and try again 7 10 Troubleshooting Print the 480cx User Guide LCD Display Meaning Solution NO PAPER The paper feed tray is If the machine runs out empty of paper while printing a fax it will restart The message is also printing when more displayed if paper paper is loaded narrower than A4 Letter or Legal is If it runs out when loaded to printa PC file printing from a PC The file can be printed press the Form Feed regardless of the button after loading message more paper PAPER JAM Paper jammed inside the Press the Stop button unit and clear the jam Refer to Paper Jams While the Machine is Printing on page 7 3 POLLING ERROR e The remote fax e The remote operator m
5. 3 30 P Paper Loading 1 20 Receiving faxes into memory 4 7 Paper guidelines 1 27 PAPE Size o ecrececreretirrisis 1 52 Pause Button 1 37 PC Faxing eck bes 3 40 4 13 Receiving 4 4 14 Sending 3 41 Polling 00 3 36 4 9 Adding documents 3 38 Canceling 3 38 Receiving from remote machines 4 9 Sending toa remote machine 3 36 Preparing documents for faxing 3 1 Print Cartridge Replacing 8 17 Print quality problems 7 18 Printer problems 7 15 Printer settings In Windows 95 Image Quality Tab 5 8 In Windows 95 98 NT_ 5 3 5 15 Paper Tab 5 5 Printing Clearing document jams 7 3 Priority Transmission 3 34 Product Marking Requirements 9 17 Index 3 Index 4 Print the 480cx User Guide R Receive Button Receiving faxes Out of paper To PC Reception Modes Redial Interval Last number number of tries Searching redial memory Redial Button Redial Interval Reduce Enlarge when scanning Reducing copies Remote Code Replacing the Print Cartridge Reports Auto Journal Message Confirmation Resolution Of faxes Settings for scanning Resolution Button Ringer volume RX Polling RX Reduction S Scan Button Scanning Advanced Selection Art print Basic Tab Color Channel Descreen File Size In
6. 3 Ifa fax signal is not sensed when the machine answers the call you will hear a second ringing tone indicating a voice phone call 4 Lift the external phone to answer the call If the voice call is not answered within a specified time the machine will switch to automatic fax reception mode Receiving Manually in TEL Mode If you have an external phone connected to the EXT jack on the left side of the machine you can answer voice phone calls and receive faxes manually Press the Receive button until the display indicates TEL 2 Answer an incoming call by picking up the external phone 3 If you hear a fax tone or if the person calling asks you to receive a fax press the Start button on the machine If the machine is equipped with an external phone you may also press the characters 9 star nine star on the external phone to initiate reception Reception Modes 4 5 Print the 480cx User Guide Note The characters 9 star nine star are preset at the factory as the default remote receive start code for machines operated with a telephone connected to the EXT jack on the side of the WorkCentre The asterisks in the code are fixed characters but the number can be changed For more information see Selectable Options on page 1 52 4 Replace the external phone The machine begins receiving and returns to Standby mode when reception is complete Receiving Automatically in ANS FAX Mode To use this mode you
7. Make sure the Xerox WorkCentre 480cx is connected to your computer Power off the WorkCentre 480cx by unplugging it from the wall outlet 2 3 Turn on your PC and start Windows 4 Power on the Workcentre 480cx by plugging it into a grounded wall outlet 5 Insert the supplied CD into your computer s CD ROM drive The Xerox WorkCentre 480cx installation program will begin If the program does not start a From the Start menu select Run Windows 95 98 and NT 4 0 Or From the File menu of the Windows Program Manager select Run Windows 3 x b Type D XINSTALL EXE where D represents the letter designation of the computer s CD ROM drive and click OK to start the installation program Run MEI Type the name of a program folder document or Internet resource and Windows will open it for you Open D Xinstall exe z f Cancel Browse The Xerox WorkCentre 480cx installation program will begin Installing Software 1 33 1 34 Print the 480cx User Guide 6 Follow the on screen instructions to complete the software installation Note When installing LaserFAX Lite you must complete the registration form Follow the on screen instructions when filing out the form The information you provide will also be used by LaserFAX Lite to create your fax cover page Note You must shut down and restart your computer to complete the installation process If your computer does not shut down and restart
8. Note There are many possible ways to connect telephone accessories to the WorkCentre 480cx Refer to Teleohone Connectivity Guidelines on page 9 19 for more detailed connection scenarios Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack Toa standard telephone wall iack 1 6 Getting Started Print the 480cx User Guide Extension Phone If you want to use a regular phone or answering machine with your WorkCentre 480cx connect it to the jack labeled EXT on the side of the machine Toa telephone or answerina machine PC Cable Your Xerox WorkCentre 480cx is equipped with a parallel interface port for use with IBM PCs and compatible computers Using the supplied Centronics parallel cable connect your WorkCentre 480cx to a computer that supports bi directional communications IEEE standard 1284 Note If using another parallel cable ensure that it meets IEEE standard 1284 specifications and is not longer than twelve feet Set Up Your Machine 1 7 Print the 480cx User Guide To connect the WorkCentre 480 cx to a computer follow the steps below CAUTION Make sure the computer is turned off and the WorkCentre 480cx is unplugged from the power outlet Plug the parallel cable into the connector on the back of the WorkCentre 480cx Swing the metal clips of the connector inward until they lock firmly inside the notches on the parallel cable c
9. The display asks if you want to enter another fax number to receive documents from another location If you do want to receive documents from more than one location a Press the 1 button and enter another fax number using the numeric keypad a One Touch button or two digit Speed Dial number The number appears in the display D Press the Start Enter button Repeat Step 6 to receive documents from other locations Or C If you have entered the last fax number that you want to receive from press the 2 button 4 10 Receiving a Fax Print the 480cx User Guide 7 The display asks you to enter a 4 digit poll code POLL CODE 0000 8 Ifthe remote machine is secured with a poll code you must enter the correct code and press the Start Enter button Or If the remote machine is not secured with a poll code press the Start Enter button to accept 0000 which represents no code 9 The display prompts for the time range during which the machine will call and poll the remote machine s START gt END HH MM gt HH MM Type the time range for polling If you have configured your machine to use a 12 hour format remember to specify A M or P M 10 Press the Start Enter button Note If you set atime earlier than the current time your machine calls the number at that time on the following day Polling 4 11 Print the 480cx User Guide 11 The display prompts for the Interval Time of the con
10. 0 0 c cece eee 8 7 Cleaning the Print Heads 00 cece ees 8 8 Replacing the Print Cartridge 00 e eee eee eee 8 17 Cartridge Alignment 0 0 00 8 19 ADF Rubber Retard Pad Replacement 4 8 22 vil viii Print the 480cx User Guide 9 Append ssrsanararannnnkiennan eee ee eee ee a OT Specifications lt 2 i i420 6 003 06eedeiber deed dita dcdcdc a eaa 9 1 FCC Regulations 0 0 eee tea 9 3 Send Header Requirements 0 0 cece eee eee ee 9 3 Data Coupler Information 0 0 0 cee eee 9 3 Radio Frequency Emissions 0 2 e eee eee eee ees 9 6 Canadian Certification 0 0 0 cece tee 9 7 Safety and Legal Requirements for the UK 0 0 0ee 9 9 The Electricity at Work Regulation in England and Wales UKONLY 0 00 e eee eee eee 9 13 Electricity at Work Regulations 0 00 eee ee eee 9 13 European Product Marking Requirements 00 eee ee 9 17 CTR 21 Annex Il 2 0 eens 9 17 CTR 21 Annex Ill tees 9 17 Telephone Connectivity Guidelines 00 0 cece 9 19 The WorkCentre Telephone Connectors 20 00005 9 20 10 Glossary cocci ardeo a a eee ee ee A MOAT Print the 480cx User Guide S7 Preface Mame l read ff rv gt LL LA Safety Notes Your WorkCentre 480cx and supplies are designed and tested to meet strict safety requirements Included are safe
11. 7 6 Troubleshooting Print the 480cx User Guide Tips for Avoiding Paper Jams By carefully selecting print materials and loading them properly you should be able to avoid most paper jams If jams do occur follow the steps outlined in Clearing Jams on page 7 2 If jams occur frequently make sure that you are following these tips to avoid jams Follow the procedures in Loading Paper on page 1 20 to load paper properly Make sure the adjustable paper guides are positioned correctly Do not overload the paper Never exceed the maximum capacity of 100 sheets of paper in the Automatic Paper Feeder Flex fan and straighten paper before loading it Do not load wrinkled creased damp highly curled or previously stapled paper Do not mix paper types Use only recommended print paper Ensure that the recommended print side is facing up when loading paper into the feeder Store print materials in an acceptable environment Clearing Jams 7 7 Print the 480cx User Guide LCD Display Error Messages LCD Display Meaning Solution CARTRIDGE The print cartridge is not Following the procedure MISMATCH correctly installed in the in Installing Ink machine Cartridges on page 1 11 remove and re install the print cartridge INK OUT The print cartridge is out Install a new print of ink cartridge DUPLICATED The number entered is Check the number and already stored in another enter under one location o
12. Print the 480cx User Guide Redial Redial Interval Redial Try REN Resolution Ringer volume RTI When you press the Redial button the machine automatically begins to send the document that is loaded in the document tray using the phone number previously dialed This refers to the period of time before an automatic redial occurs This refers to the number of redials the machine will attempt before giving up Ringer Equivalence Number This number can be found on the label located on the back of your machine see DPI You can adjust the machine s ringer to the desired volume Receive Terminal Identification This feature automatically prints the page number the date and the time of reception on each page of a received fax 10 8 Glossary Print the 480cx User Guide RX Reduction Select language Sound control System ID System reports TEL LINE When your machine receives a document that is longer than the paper loaded in your machine the machine can reduce the data in the document to fit into your loaded paper size Options also include Horizontal Reduction reduce data in size and Discard Size discard excess image at the bottom You can select the LCD display language from English German French Italian or Spanish You can choose if an alarm to sounds when an error occurs in the machine The System ID consists of your telephone number up to 20 digits and pauses an
13. 7 2 Clearing jams when printing 7 3 Fax problems 7 12 LCD error messages 7 8 Print quality problems 7 18 Printer problems 7 15 Tips for avoiding jams 7 7 TWAIN With TextBridge Pro 6 10 TX Polling 00 3 36 Index 5 Print the 480cx User Guide U UK Safety and Legal Requirements 9 9 Uninstalling Software 1 34 User Options 1 51 Seting swatch aioe 1 51 Using the Control Panel 1 36 Using the Number Keypad 3 25 Editing Numbers or Names 3 29 Entering Alphameric Characters 3 26 Entering Numbers 3 28 Inserting Pause 3 29 Keypad Character Assignments 3 28 Vv Volume Speaker adjustment 1 44 WwW Windows 95 Printer Settings Image Quality Tab 5 8 Windows 95 98 NT Printer Settings 5 3 5 15 Index 6
14. Remove the print cartridge s 3 Remove a new print cartridge from its packaging and carefully remove the tape covering the print head Hold the print cartridge by the colored tab or black areas only Do not touch the copper area 4 Insert the print cartridge in the cartridge holder then push the print cartridge firmly to the rear of the machine until it clicks into place If the print cartridge moves loosely in the carrier it has not clicked into place Repeat this step 5 Close the cover and the control panel Managing the Print Cartridges 8 17 Print the 480cx User Guide 6 The LCD displays CARTRIDGE CHANGED NO Select the desired action item using the Up or Down arrow did not change any cartridge CARTRIDGE CHANGED NO changed a color cartridge CARTRIDGE CHANGED LEFT changed a black or photo cartridge CARTRIDGE CHANGED RIGHT changed a color and a black or photo CARTRIDGE cartridge CHANGED BOTH 7 Press Start Enter 8 Select the replaced cartridge type using the Up or Down arrow If the replaced cartridge is a used cartridge select OLD COLOR OLD BLACK or OLD PHOTO If the replaced cartridge is a new cartridge select NEW COLOR NEW BLACK or NEW PHOTO to reset the ink counters 9 Press Start Enter The machine returns to Standby mode c gt Note If you selected NEW COLOR NEW BLACK or NEW PHOTO the machine automatically prints out an Alignment Pattern to adjust the alignm
15. The LaserFAX Phonebook 0c eee eee eet eee 3 55 Adding Entries to the Phonebook 00 0 eee 3 55 Troubleshooting LaserFAX 0 0 c eects 3 55 Print the 480cx User Guide 4 Receiving a Fax 2 020 e eee ee ee eee Options for Receiving a Fax Using the WorkCentre 480cx Reception Modes 00 c cece eee nee 4 2 Determining the Reception Mode 0 e eee eee eee 4 3 Receiving Automatically in FAX Mode cee eee ees 4 4 Receiving Automatically in TEL FAX Mode 0 05 4 4 Receiving Manually in TEL Mode 0 0 eee eee eee 4 5 Receiving Automatically in ANS FAX Mode 0 00 4 6 Receiving a Fax When the Machine is Out of Paper 4 7 Distinctive Ring Pattern Detection DRPD 4 8 POING ier caer coders beni sees DEEE AE E a nada atone 4 9 What is Polling s 2 20 40 sve eV OAS eee eee ba eee 4 9 Polling Remote Machines CONT POLL 0 0 005 4 9 PC Fax Reception cit ec ibe eee eee a eda ted we dh eee 4 13 What is LaserFAX Lite 0 ee 4 13 LaserFAX Lite Installation n 0 2 0 0 cee eee 4 13 Receiving Faxes With the WorkCentre480cx 4 14 Troubleshooting LaserFAX Lite 6 0 0 0 eee 4 16 SO PRINUNG 4 csc cow ot eee cee ae ca ee a Oe Printing a Document 2 2 600 2264 occa teisi eee ea eee 5 1 Printer SettingS 2 5 ave0u sVhree Vee ek ee ee
16. and Glossy Photo paper with High print quality Printer Settings 5 13 Print the 480cx User Guide Image Generally default settings at 0 produce the best image quality However you can change these settings to produce special effects To increase an Image setting move the slider control to the right to decrease a setting move the slider control to the left The image to the right of these controls gives an impression of the final result of your changes to the settings The image may not appear exactly as you would expect if your color monitor does not support enough colors Brightness Move the slider control to the right or left to increase or lessen the brightness of your document s image Contrast Move the slider control to the right or left to increase or lessen the amount of contrast in your image Saturation Move the slider control to the right or left to increase or lessen the amount of color saturation in your image Color Strength Move the slider control to the right or left to increase or lessen the amounts of red green or blue in your image 5 14 Printing Print the 480cx User Guide Windows NT 4 0 Printer Settings The Windows NT 4 0 printer drivers contain many of the same features as the printer drivers for Windows 3 1 and Windows 95 98 However the names of the tabs and some of the features are different You can access the various printer settings by using either of the
17. and select the Acquire option The WorkCentre 480cx TWAIN Scanner window will appear see The WorkCentre 480cx TWAIN Scanner Window on page 6 7 7 When the WorkCentre 480cx TWAIN Scanner window appears you can select the appropriate scan options for the document or photograph to be scanned After adjusting the settings in the Scan window you can perform a preliminary preview scan of the image before performing a final scan To launch a preview scan a Load the document to be scanned in the Automatic Document Feeder b Click the Prescan button The WorkCentre 480cx scans the image and a preview appears in the WorkCentre 480cx TWAIN Scanner window 6 4 Scanning 8 9 Print the 480cx User Guide Adjust the scan options as desired before initiating the final scan Reload the document back into the Automatic Document Feeder 10 Click the Scan button 11 The document is scanned by the WorkCentre 480cx and the updated image is displayed in the TWAIN compliant application Starting the WorkCentre 480cx TWAIN Scanner application from TextBridge Pro 1 2 From the File menu click on Select Scanner A list of supported scanners will be displayed From the list select Xerox WorkCentre 480cx TWAIN Click OK From the TextBridge Pro Process menu select Get Page A Page Type dialog will be displayed Select the desired page type and select Scanner as the Page Source Click OK The WorkCentre 480cx TWAI
18. card stocks labels or transparencies in the Automatic Paper Feeder to feed automatically If there is no paper loaded in the Automatic Paper Feeder NO PAPER will appear in the LCD Display The WorkCentre 480cx will beep and the Alarm LED will light The Automatic Paper Feeder can hold a maximum of 100 sheets of 20 lb plain paper or 10 envelopes or other print media Depending upon media thickness maximum capacity may be reduced Note If you experience problems feeding paper place the media into the Manual Paper Feeder one sheet at a time Pull the Extension Tray on the Automatic Paper Feeder all the way up Extension Trav Automatic Paper Feeder 2 Prepare the print material for loading For paper and envelopes flex paper or fan envelopes back and forth Do not fold or crease the paper 1 20 Getting Started Print the 480cx User Guide Straighten the edges on a level surface Note If envelopes jam while printing try reducing the number of envelopes in the Automatic Paper Feeder For transparencies be sure to use transparency stock approved for use with inkjet printers Refer to the packaging for the transparency stock to determine the print side Hold the transparencies by the edges and avoid touching the print side Be careful not to scratch or leave fingerprints on the print side Fan the stack of transparencies to prevent feeding failures Set Up Your Machine 1 21 Print the 480cx User G
19. Right button then press the Number keypad button labeled with the letter you want The blinking cursor moves right and the next letter appears in the display If the letter that appears is not the one you wish to enter press the Number keypad button repeatedly until the letter you wish to enter appears in the display Select additional letters in the same way 3 When you finish entering letters press the Start Enter button Setting Document Resolution and Contrast 3 27 3 28 Print the 480cx User Guide Keypad Character Assignments Key 1 O N A a A Assigned numbers letters or characters 1 A gt B gt C gt 2 D gt E gt F gt 3 G gt H gt I gt 4 J gt K gt L gt 5 M gt N gt 0 gt 6 P gt Q gt R gt S gt 7 T gt U gt V gt 8 W gt x gt Y gt 2Z gt 9 Space gt gt gt gt gt gt amp 70 Entering Numbers You can enter the telephone number of a remote fax machine manually by using the Number keypad The number you press appears in the LCD display Sending a Fax TELS SOSIAPE Print the 480cx User Guide You can also use One Touch buttons including a Group Dial number or a two digit Speed Dial number for entering telephone numbers Your machine will send the same document to more than one location After you enter a fax number the display prompts you to enter ANOTHER FAX NUMBER To enter another fax number you can enter the number manually use a One Touch button or a two digi
20. STOP button Connect an extension telephone to the EXT connector on the WorkCentre Telephone Connectivity Guidelines 9 23 Print the 480cx User Guide You re connecting the WorkCentre with the following a PC without a fax data modem extension telephone a answering machine Answering machine From the Printer connector From the EXT connector From the LINE connector Wall Outlet In this configuration you probably want the answering machine to answer incoming calls but have the WorkCentre take over if the incoming call is a fax 9 24 Appendix Print the 480cx User Guide Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet Plug the answering machine Line into the EXT connector and plug the extension telephone into the answering machine The PC printer port is connected to the WorkCentre s printer port with the Xerox supplied printer cable Set the WorkCentre s Receive mode to ANS FAX At the control panel press the Receive button until ANS FAX displays Telephone Connectivity Guidelines 9 25 Print the 480cx User Guide You re connecting the WorkCentre with the following PC with a fax data modem extension telephone From the EXT From the Printer connector connector From the LINE connector From the PC modem LINE connector Dual Wall Ou
21. Transmission operation Your machine will automatically scan the document loaded in the Automatic Document Feeder into memory and subsequently dial each of the numbers included in the group 3 6 Sending a Fax Print the 480cx User Guide Sending a Fax After Talking If you have aregular phone connected to the EXT jack on the back of the machine you can send a fax after speaking with a person at the remote site 1 2 Adjust the document guides to match the width of the document Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine Pick up the handset of the telephone connected to the EXT jack Call the remote location DIAL FAX NUMBER THEN PRESS START appears in the LCD display Note For a successful fax transmission it is imperative that steps 5 to 7 occur in the proper order When finished talking instruct the person at the remote location to press the Start button on their fax machine They can then hang up The remote fax machine will send the initial fax tones Wait until you hear the fax tone from the remote fax machine Press the Start Enter button on the WorkCentre 480cx The machine begins to transmit Replace the handset Manual Faxing 3 7 3 8 Print the 480cx User Guide Canceling a Transmission To cancel a fax 1 Press the Stop button at any time during the transmission The machine continues to send the fax and the display
22. WorkCentre 480cx printer from the Printers folder then select Properties from the File menu This method will provide access to the General and Details tabs as well as the Page Main and Advanced tabs Note Windows 98 also shows the Color Management tab Or Select the Xerox WorkCentre 480cx printer from the Printers folder click the right mouse button then select Properties from the drop down list This method will provide access to the General Details and Color Management tabs as well as the Paper Document Quality and Advanced tabs Note In Windows 3 x Go into Print Manager and select the Xerox WorkCentre 480cx printer pull down the Options menu and select Printer Setup Click the Setup button to view the Page Main and Advanced tabs Printer Settings 5 3 Print the 480cx User Guide When you see the Printer properties displayed you can then review and change whatever settings are needed for your print job If accessed through the Printers folder the Printer properties consists of six tabs General tab for viewing and changing general Windows 95 printer information See your Windows 95 98 User Guide for details Details tab for viewing and changing port and timeout parameters See your Windows 95 98 User Guide for details Color Management tab for adding and removing color profiles associated with your printer This tab is not shown in Windows 95 only in Windows 98 Page tab for pap
23. a time earlier than the current time the document will be sent at that time on the following day Note Remember to enter the time in either twelve or twenty four hour clock mode format depending upon which mode you enabled For more information see Selectable Options on page 1 52 9 After entering the time press the Start Enter button 10 The machine scans the document into memory returns to Standby mode and displays a reminder that a Delayed Transmission is set Note If you wantto cancel the Delayed Transmission see Canceling a Standby Operation on page 3 15 Adding Documents To a Standby Operation You can add documents to a Delayed Transmission previously entered into memory Place the document face down in the Automatic Document Feeder If necessary adjust the resolution and contrast For details see Resolution on page 3 23 and Contrast on page 3 25 2 Press the Menu button Sending a Fax Print the 480cx User Guide Press the Add Cancel button on the One Touch keypad The LCD display prompts you to select ADD or CANCEL Note that 1 ADD is already selected in the LCD display OPERATION 1 ADD 2 CANCEL Press the Start Enter button to confirm The display shows operations currently reserved in memory 09 00AM DELAY TX FAX1 Press the Down or Up buttons repeatedly until you find the operation you want to add documents to then press the Start Enter button The machine automatically adds the new docume
24. accessed through the Printers folder any changes made to settings will become the default settings for the printer Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed The Advanced tab allows you to specify the halftone type and adjust the image brightness contrast saturation and color strength Xerox WorkCentre 480cx 5 12 Printing Print the 480cx User Guide Halftone Halftone is an array in which dots are placed to simulate colors and shades of gray Use the Halftone settings to improve the appearance of pictures and graphics A Halftone is chosen automatically when you choose a document type from the Main tab However you can change the Halftone setting to customize your print job You may need to experiment with different Halftone options to determine which setting is best for a particular picture or graphic Click on the appropriate icon to select the type of Halftone desired Halftone Use for method Line Art simple line art and computer graphics Fine Dither graphic images with significant detail but limited shading Air Brush Speed graphic images Air Brush Quality photographic or highly detailed images Note Air Brush Quality is only available with these Paper Types and Print Quality combinations Coated paper with High print quality
25. an error message appears in the display Follow the steps below to clear jam To avoid tearing paper pull the jammed paper out gently and slowly If Jammed in the Paper Feed Area at the Rear of the Machine Remove the stack of paper if necessary 2 Remove the jammed paper by gently pulling it straight up as shown in the diagram below 3 After you remove the jammed paper reload the stack of paper back into the Automatic Paper Feeder with the print side facing you Before loading ensure the edges of the stack of paper are even and straight Clearing Jams 7 3 Print the 480cx User Guide 4 Adjust the paper guide to match the width of the paper 7 4 Troubleshooting Print the 480cx User Guide If Paper is Jammed in the Printer Output Area If the paper jams as it exits to the printer exit tray PAPER JAM will appear on the display Remove the jammed paper by pulling gently on the paper as shown in the diagram below CAUTION If there is resistance when you pull the paper and it does not move easily when you pull stop pulling Continue with the next section If Paper is Jammed Inside the Machine Clearing Jams 7 5 Print the 480cx User Guide If Paper is Jammed Inside the Machine 1 Open the Control Panel cover 1 and the Cartridge Compartment cover 2 3 Close the Control Panel cover and the Cartridge Compartment cover
26. automatically print the fax stored in memory If you clear the problem while the machine is receiving documents into memory it will print the stored document immediately upon clearing the problem Reception Modes 4 7 Print the 480cx User Guide Distinctive Ring Pattern Detection DRPD Distinctive Ring is a telephone company service which enables the use of a single telephone line to answer several different telephone numbers The number used to call a phone with this feature is identified by a distinctive ringing pattern consisting of various combinations of long and short ringing tones This feature is often used by answering services that answer telephones for many different clients and need to know which number is being called by the ringing pattern of the phone Using the Distinctive Ring Pattern Detection feature DRPD this machine learns the ring pattern you designate to answer the fax Unless changed this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the telephone or answering machine plugged into the EXT jack You can easily suspend or change Distinctive Ring Pattern Detection at any time See Selectable Options on page 1 52 With the DRPD feature active DRPD appears in the display and the previously set reception mode is ignored If you turn DRPD off the machine returns to any previously set reception mode 4 8 Receiving
27. button The LCD display prompts you to confirm your choice GROUP NO TO Lo MES 2 NO Press 1to confirm your selection or 2 to cancel it and choose a different One Touch button The display prompts you to press a One Touch button or enter a Speed Dial number which you wish to include in the group ENTER ONE TOUCH SPEED DIAL gt Press the One Touch button assigned to the fax number you wish to include in the group Or Enter the two digit Speed Dial locationto which the fax number you wish to include in the group is stored Press the Start Enter button Repeat steps 4 and this step to include more destination numbers in the group Press the S top button when you have entered all the telephone numbers you want to include in the group The display asks you to enter a name Configuring Automatic Dialing Features 3 21 Print the 480cx User Guide 7 Toassigna name to the Group enter the desired name Or If you don t want to assign a name skip this step 8 Press the Start Enter button The display prompts you to assign another group dial number If you want to store another group dial number repeat steps 2 through 8 Or To return to Standby mode press the Stop button Using Group Dialing Group Dial numbers can be used for Memory Transmission Delayed Transmission or Continuous Polling operations See Memory Transmission Broadcasting on page 3 10 Delayed Transmission on page 3 12 and Polling Remote
28. button on the control panel performs the equivalent of a switch hook This is useful when you have call waiting and want to put the first caller on hold to take the second call If you do not have call waiting pressing the Flash button could disconnect your call When this feature is turned on all documents will be automatically scanned into memory before transmission This eliminates the waiting time between faxes This term is the same as default contrast mode and is used whenever a document is sent or copied You can override this default mode 10 4 Glossary Print the 480cx User Guide Home Resolution IC ips Landscape LCD LPT1 This term is the same as default resolution mode and it is used whenever a document is sent or copied You can override this default mode Industry Canada This refers to IC labels that identify equipment certified in Canada Inches per second Landscape orientation on the printed page refers to the image horizontal dimension being longer than the vertical dimension Liquid Crystal Display The LCD on your machine is located near the top edge of the control panel This LCD is used to display all menu items and error messages Line Printer 1 Most PCs have a single parallel port that is connected to the printer with a Centronics cable Some PCs have a second parallel port called LPT2 10 5 Print the 480cx User Guide MB mm MMDDYYYY One touch butto
29. choose a media type the Print Quality selection changes automatically to provide the best print quality Click on the appropriate radio button to select the paper type for your document Plain Paper typical xerographic paper Coated Paper printing on High Resolution Ink Jet paper Glossy Photo Paper printing on glossy paper or film Transparency printing on transparencies Iron on Transfer printing a T shirt Transfer Greeting Card Stock printing on greeting card stock Dry Time Delay Check this box to activate a delay between the printing of pages to allow inks to dry 5 10 Printing Print the 480cx User Guide Print Quality Click on the radio button to select the desired Print Quality for your document Speed quality of print Direction Draft Faster print speed and Unidirectional printing reduced print quality Normal Average print speed and Unidirectional printing good print quality High 1200 dpi Reduced printing speed Bidirectional printing and highest print quality Defaults Click this button to restore default settings on all available tabs About Click the About button for the printer software version number and copyright information If you need help with the printer driver please note the version number before calling Xerox Technical Support Printer Settings 5 11 Print the 480cx User Guide Advanced Tab Note If this tab is
30. configured incorrectly Check printer setting in Windows to make certain that the print job is being sent to the correct port for example LPT1 e A paper jam has occurred Refer to Clearing Jams on page 7 2 e The printer may be configured incorrectly within an application Check the application to verify that all print settings are correct e The printer driver may be incorrectly installed Re install the printer driver See Uninstalling Software on page 1 34 Try printing a test page The paper does not feed Paper has not been loaded properly Remove into the printer and re insert the paper correctly Refer to Loading Paper on page 1 20 e There is too much paper in the Automatic Paper Feeder Decrease the number of sheets of paper in the Automatic Paper Feeder Printer Problems 7 15 Print the 480cx User Guide Symptom Cause and Solution Half of the printed page is e The page layout is too complex Simplify the blank page layout and remove any unnecessary graphics from the document e The page orientation setting may be incorrect Change the page orientation in the Print Setup dialog box e The paper size and the software paper size settings do not match Load the correct paper in the printer or change the software paper size settings in the Print Setup dialog box e Scaling may be set to less than 100 Change the scaling setting in the Paper Output dialog box e The printer cable may be inc
31. file from the workstation 3 48 Sending a Fax Print the 480cx User Guide To use the Attach feature Click on the Fax button 2 Select the file you want to attach and click onOK You can select several faxes at once by holding down the CTRL key and clicking on the faxes that you wish to attach 3 When all files are attached to the fax job select OK to fax the job and its attachments Note For more information on the Attach feature refer to on line help within the LaserFAX Lite 3 5 application PC Faxing 3 49 Print the 480cx User Guide The Keep Button The Keep button will allow you to keep acopy of the fax on the workstation hard disk When the Keep button is pressed the following dialog is displayed Microsoft Word Documenti Jo Delete file after keeping mi Description Fie Size Pages Date Time To use the features of this dialog perform the following steps The name of the file and the application in which it was generated are displayed in the Description field Edit the description and enter a filename The default file type will be FAX 3 50 Sending a Fax Print the 480cx User Guide 2 Optional Select Attach to existing file to attach the fax to the end of an existing fax document 3 Optional Click on the Always show file list if you would like this list displayed whenever you use the Files button in the LaserFAX application 4 After making
32. for automatic paper feeder for manual paper feeder Letter 8 5 x 11 inches 216 x 279 mm A4 8 27 x 11 69 inches 210 x 297 mm Legal 8 5 x 14 inches 216 x 356 mm 127 to 356 mm 143 to 219 mm Length 5 to 14 inches Width 5 6 to 8 5 inches Recording paper weight for automatic paper feeder for manual paper feeder 201b to 241b 75 to 90 g m 12 5 to 32 1b 31 to 130 g m Automatic paper feeder capacity 100 sheets 16 to 20 Ib 60 to 75 g m weight Printing method Color Thermal Inkjet Printing resolution 1200 x 1200 dpi Appendix Print the 480cx User Guide Scanning resolution fax Horizontal x Vertical Standard 203 x 98 dpi Fine 203 x 196 dpi Super fine 300 x 300 dpi Scanning resolution scanner 75 dpi 300 dpi optically and the higher resolutions up to 4800 dpi can be supported by interpolating via bundled Twain driver Copy resolution 300 x 300 dpi Battery backup 1 hour FCC Regulations Send Header Requirements Federal communications commission FCC regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission The message must clearly contain an identifier and telephone number for the entity business or individual sending the message This facsimile machine provides the local ID and name features required for the FCC
33. number appears in the display press the Start Enter button to commence dialing If adocument is loaded transmission will begin when the remote fax machine answers Searching by the First Letter Press Search then press the button labeled with the letter you want to search for A name beginning with the letter appears in the display For example if you want to find the name MOBILE press the 6 button which is labeled with the letters MNO Other Functions 3 31 Print the 480cx User Guide 2 Press the Up or Down buttons to move through the memory until you find the name you want 3 When the name and number you want appear press the Start Enter button to initiate dialing Tone If your telephone service is configured for pulse dialing you may still need to use Touch Tone signals to perform special operations by phone Bank by phone and voice mail are two examples of systems that require Touch Tone signals You can send Touch Tone signals by following these steps Dial the number using pulse dialing 2 When the remote phone answers press Any numbers you now press will be sent as Touch tones for the remainder of the call 3 Enter the remaining numbers required by the service The machine returns to the pulse mode after you complete the call 3 32 Sending a Fax Print the 480cx User Guide Flash Some special phone services require a switch hook signal for proper operation For example if you have cal
34. on your telephone line by the telephone company To set up Distinctive Ring Pattern Detection you will need another telephone line at your location or someone available to dial your FAX number from outside Getting Started Print the 480cx User Guide You can suspend or change Distinctive Ring Pattem Detection at any time Press the Menu button Press the System Data button on the One Touch keypad Press the Up button once The DRPD learn mode menu is displayed Press 1 to turn DRPD on Press 2 to tum DRPD off If you press 1 to setup the Distinctive Ring Pattern Detection the LCD displays WAITING RING Call your fax number from another telephone It is not necessary to place the call from a fax machine When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes leaming the LCD displays END DRPD SETUP With the DRPD feature active DRPD appears in the display and the previously set reception mode is ignored If you turn DRPD off the machine returns to any previously set reception mode Cc Note DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone
35. or answering machine plugged into the EXT jack System Setup 1 59 Print the 480cx User Guide 1 60 Getting Started Print the 480cx User Guide gt TH Chapter 2 Making a Copy Making a Copy Your machine is a high quality copier which offers the following features Adjustable Contrast The contrast setting can be changed to obtain the best copy quality for documents containing faint markings dark images photographs or other halftone images Multiple copies 1 to 99 copies of the document can be made Enlarge Reduce Using the COPY RATE menu you can reduce or enlarge the size of a copied image from 25 to 200 in increments of 1 Collation When the COPY COLLATE menu option is set to ON the machine sorts the copy job For example if you print two copies of a three page document the machine prints one complete document page 1 page 2 page 3 before printing a second copy page 1 page 2 and page 3 2 1 2 2 Print the 480cx User Guide To make one quick copy Adjust the document guides to match the width of the document 2 Slide the document face downinto the Automatic Document Feeder until it is grasped and pulled into the machine 3 If necessary press the Contrast button or the Resolution button You may choose STANDARD FINE or SUPER FINE resolution Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page i
36. or expand the entire frame while maintaining the proportions of the selection frame Overview 6 41 Print the 480cx User Guide 4 To move the selection frame to a different area of the image without changing its size or shape place the cursor within the selection frame and drag it to the desired location 5 To create an entirely new selection frame place the cursor outside the existing selection frame and drag diagonally The first selection frame will disappear while the second one remains Note If you hold down the Shift key and drag the mouse diagonally the sides of the selection frame will resize proportionally Zoom In and Out Tools ajal The Zoom In and Out tools allow you to zoom in or out on an image within the Preview window zooming in the sign appears on the zoom cursor enlarges the view of the active image so that you can work on small details in an image Zooming out the sign appears on the zoom cursor reduces the view of the active image To use the Zoom In tool Select the Zoom In tool by clicking the Zoom In tool icon 2 Drag the cursor to the preview area The cursor will change to a magnifying glass whenever it is in the preview space 6 42 Scanning 3 4 Print the 480cx User Guide Zoom in magnify an area by positioning the cursor on an area of interest in the preview area and clicking the left mouse button The preview area will be doubled in size Click again and the a
37. paper the APF can hold up to 100 sheets of paper e Make sure the paper guide does not cause the paper to bow in the APF e Make sure you are using the correct type of paper e When loading paper do not force the paper down into the machine e Make sure the right side of the paper is aligned with the right edge of the feeder and the left paper guide is set against the left side of the paper e Make sure the envelope guide is not in the envelope position Transparencies stick together in the paper exit Use only the transparencies specially designed for printer Remove each transparency as it exits from the printer Envelopes skew or fail to feed correctly e Ensure that the envelope guide has been turned upright to the envelope load position e Ensure that the paper guide is against the left side of the envelopes Paper Feeding Problems 7 23 Print the 480cx User Guide Scanning Problems Symptom Cause and Solution You cannot scan a document into memory Make sure you load the document to be scanned in the document tray There may not be enough available memory to hold the document you want to scan If there are any fax documents stored in memory waiting to be sent when the remote machine answers you can print out the received documents that are stored in memory The unit scans very slowly e Graphics are scanned more slowly than text Communication speed becomes sl
38. shows a message warning you that the machine is in use 2 Press the Stop button again to cancel the transmission Confirming a Transmission A Message Confirmation report shows whether the transmission was successful and how many pages were sent When the last page of your document has been sent success fully the machine beeps and returns to Standby mode To print a Message Confirmation report Press the Menu button 2 Press the TX Confirm 16 button on the One Touch keypad 3 The machine prints out a Message Confirmation report Sending a Fax Print the 480cx User Guide You can also configure your machine to print out a confirmation report automatically each time a fax is sent To automatically print a confirmation report Press the Menu button 2 Press the System Data button 01 on the One Touch keypad 3 Press the Down or Up buttons repeatedly until MESSAGE CONF appears in the display a Press 1 to print aconfirmation report automatically each time you send a fax ON Or b Press 2 to tum this feature off OFF Or C Press 3 to print only when an error occurs and the transmission was not successful ERR If an error occurred during your fax transmission an error message appears in the display If you receive an error message press Stop to clear the message and try to send the document again For a listing of error messages and their meanings see LCD Display Error Messages on page 7 8 Manua
39. the differences between one area and another Sharpen More This option further emphasizes the edges of an image This option produces a much stronger contrast than the Sharpen option 6 36 Scanning Print the 480cx User Guide Blur This selection softens the image by smoothing out any sharp transitions in intensity between two adjacent pixels Blur More This option further softens the image by performing the same function as the Blur option but to a greater extent Note If you blur the image too much you will risk losing texture and depth in the image Overview 6 37 Print the 480cx User Guide Rotate Image This selection provides the ability to rotate an image The rotation mechanism rotates an image in 90 or 180 increments 6 38 Scanning Print the 480cx User Guide Flip Image Flip Image Ste E Horizontal P Vertical This selection provides the ability to flip an image The flipping mechanism flips an image about the horizontal or vertical axis Normal Flip Horizontal Flip Vertical Invert Image This function inverts all the tone values providing a photographic negative of the original This effect is similar to using the Tonal Map to tonally invert the image Overview 6 39 Print the 480cx User Guide Preview Window After adjusting the settings in the Scanner Control window choose any one of the tools in the Preview Window to further enhance
40. to 200 on the original completely black in the enhanced image Photographers often refer to these effects as high key or low key High key is an image pushed to the white end and low key is an image pushed to the black end of the tone curve The Midtone is a relative measure of the gamma of your monitor The scale for Midtone ranges from 0 to 255 The gamma curve is on a geometric series This means that at a value of 255 it tends to infinity The Midtone is bound by the Shadow and Highlight terms and cannot exceed them at any time So if the Highlight is set to 255 and the Shadow is set to 0 a gamma of 1 is equal to a Midtone of 128 Similarly if the Shadow is set at 200 lower boundary and the Highlight is set at 220 upper boundary a gamma of 1 is equal to a Midtone of 210 Overview 6 27 Print the 480cx User Guide Master Red Green Blue Channel With color scanning selected you may select a color channel via the color buttons This will allow you to adjust the highlight shadow and midtone for each color in the Red Green and Blue spectrum The histogram plot is a bar chart of pixel counts or frequencies plotted against brightness levels with O black on the left end and 255 white at the right end The height of each line shows the number of pixels at a particular brightness value To make changes to the histogram plot and thus to a preview image drag the triangular shaped handles located below the ho
41. to save the changes click on the Cancel button to and close the Enhancement dialog box Click the Auto button to allow the software to make appropriate highlight and shadow adjustments 6 30 Scanning Print the 480cx User Guide Tonal Map If you select the Tonal Map tab the following will be displayed The Tonal Map is yet another way to adjust Highlight Midtone or Shadow levels in your images When you open the Tonal Map dialog box a tonal map consisting of a diagonally straight line appears Notice that at every point on the default tonal map the output shadow midtone and highlight brightness levels are equal to the input shadow midtone and highlight brightness levels Overview 6 31 Print the 480cx User Guide The shape and slant of the tonal map represent brightness level ratios between the input of the original image and the output image data By clicking on the tonal map line a hand shaped cursor will appear which can be dragged to change the shape of the tonal map line The horizontal axis represents the original input brightness and the vertical axis represents the enhanced brightness Values on either scale range from 0 to 255 As shown in the figure below if the curve is changed into a convex shape above the original diagonal the enhanced image will be brighter than the original Normal Image Lightened Image 6 32 Scanning Print the 480cx User Guide If the curve is chan
42. various national bodies 9 12 Appendix Print the 480cx User Guide The Electricity at Work Regulation in England and Wales UK ONLY Electricity at Work Regulations The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990 This 1989 Regulation places a duty on all employers and self employed persons to ensure the electrical system in their premises are constructed maintained and operated in such a manner as to prevent so far as reasonably practical danger This includes ensuring all electrical equipment connected to such electrical systems are safely constructed maintained and operated All Xerox equipment have been designed to exacting safety standards They have all undergone a variety of stringent safety tests including earth bond insulation resistance and electrical strength tests Xerox Limited manufacturing plants have been awarded ISO 9000 quality certification and are subject to regular audits by the British Standards Institution or equivalent national standards body Xerox equipment which has been properly and regularly serviced and maintained should not have to undergo additional specific safety tests pursuant to the 1989 Regulation Customers wishing to complete safety testing should contact Xerox Limited Technical Centre see page 9 9 for advice prior to any test implementation Xerox equipment should however be properly and regularly serviced and maintained at all t
43. wet locations or outdoors Do not place this product on an unstable cart stand or table The product may fall causing personal injury or serious damage to the product 9 10 Appendix Print the 480cx User Guide WARNING This product must be earthed This product is equipped with a 3 wire grounding type plug i e a plug having a third grounding pin This plug will only fit into a grounding type power outlet This is a safety feature To avoid the risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never use a grounding adapter plug to connect the product to a power source receptacle that lacks a ground connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Do not allow anything to rest on the power cord Do not locate the product where persons will step on the cord Slots and openings in the cabinet and in the back and bottom of the product are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The product should never be placed near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provided Never push objects of any k
44. will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encourage to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Change or modifications to this equipment not specifically approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations 9 6 Appendix Print the 480cx User Guide Canadian Certification Notice The Industry Canada Label on the machine identifies certified equipment This certification means that the equipment meets certain telecommunications networks protective operational and safety requirements Industry Canada does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases
45. 3 The Xerox WorkCentre 480cx Control Program on LPT1 window opens Xerox WorkCentre 480cx Control Program Window When the Xerox WorkCentre 480cx Control Program on LPT1 window opens click the appropriate tab for the options you want to display On the appropriate tab specify your changes Using the Status tab This tab shows the printer status ink levels and print job status Xerox WorkCentre 480cx Control Program o FES Status Options Cartridges bos Printing About mink Levels if Job Progress Print Test Page 5 22 Printing Print the 480cx User Guide The Status tab includes these buttons Cancel Print Pause Print Test Page The information area displays which job is printing which page and copy the time and any alert messages Using the Options Tab This tab allows you to specify the Control Program setup options Xerox WorkCentre 480cx Control Program o Pel Ea xl m m a Run Minimized Select Run Minimized to prevent the Status tab window from appearing on your computer screen each time you send a job to print When you select this option a Status tab icon appears on your screen instead of the Status tab window To open the Control Program double click the Status tab icon The Xerox WorkCentre Control Program 5 23 Print the 480cx User Guide a Close Status at E
46. 45s hocks eee Se eee 6 30 l Images Scanning 04 6 9 Ink Cartridge installation 1 11 Installing Software 1 31 Invert Image 6 46 J Jas aeina p EEE aE pal EE 7 2 Avoiding 200 7 7 Print the 480cx User Guide L LaserFAX Application Features 3 51 Phonebook 3 55 Receiving faxes 4 14 Sending faxes 3 41 Troubleshooting 3 55 4 16 LaserFax Advanced Features 3 45 LCD Display 1 36 LCD error messages 7 8 Level Adjustment 6 33 Loading envelopes 1 20 Loading Paper 1 20 Automatic Paper Feeder 1 20 Loading transparencies 1 21 M Maintenance 8 1 Cleaning the document scanner 8 2 Clearing memory 8 1 Making a Copy 2 1 Manual Faxing 3 2 Manual Paper Feeder 1 25 Memory Receiving faxesinto 4 7 Redial memory 3 30 Searching by first letter 3 31 Searching for a number 3 31 Searching sequentially 3 31 Memory Transmission 3 10 Menu button 1 36 Message Confirmation Report 1 52 3 8 Midtone 6 31 N Number Keypad 1 37 O One Touch Keypad 1 36 One Touch Address Label Sheet 3 17 One Touch numbers sending faxes 3 4 Other Functions
47. 480cx User Guide 3 56 Sending a Fax Print the 480cx User Guide EA Chapter 4 K VAS Receiving a Fax Options for Receiving a Fax Using the WorkCentre 480cx Using the WorkCentre 480cx you can receive a fax in one of two ways a By allowing the WorkCentre 480cx to answer receive and print all incoming faxes This process normally involves printing of the incoming fax When incoming faxes are received in this manner there is no electronic storage of the fax in memory When used in this manner the WorkCentre 480cx is receiving faxes as a Stand Alone fax machine There are four distinct ways to configure the WorkCentre 480cx as a Stand Alone fax machine For information and instructions for operation as a Stand Alone fax machine refer to Reception Modes on page 4 2 a By receiving faxes directly to your computer workstation using LaserFAX Lite software This is called PC Fax Reception For information and instructions for PC Fax Reception refer to PC Fax Reception on page 4 13 4 1 Print the 480cx User Guide Reception Modes When used as a Stand Alone fax machine your multi function machine has four reception modes as described below a FAX The machine answers an incoming call and immediately goes into fax receive mode a TEL FAX The machine answers the incoming call If a fax signal is not detected the WorkCentre 480cx sounds a ringing tone to indicate a voice phone call If the external phone is
48. 6 25 Print the 480cx User Guide Level Adjustment The Level Adjustment dialog box shows the distribution of brightness levels in your image To adjust the histogram plot drag the triangles located below the horizontal bar to the desired values The left black triangle changes the shadow levels The right white triangle changes the highlight levels The middle gray triangle controls the midtone levels Erharzemas ael Level imi Levei fa Adjustment moo tab Shadow control Midtone Gamma Highlight control control By varying the Shadow points and Highlight points you can change the relative shades and highlights of the image The Shadow point represents the darkest value and the Highlight point is the brightest value 6 26 Scanning Print the 480cx User Guide The Midtone point represents the Gamma setting for your particular screen On the histogram the Shadow and Highlight scales are divided into 255 units Therefore all pixels in the original that are darker than the current shadow point are now completely black in the enhanced image Conversely all pixels in the original that are brighter than the current highlight point are now completely white in the processed image Setting the highlight point to 200 renders all pixels greater than or equal to 200 on the original completely white in the processed image Similarly setting the Shadow point to 200 renders all points less than or equal
49. Centre 480cx Control Program on LPT1 3 The Control Program window opens Note For Windows 3 x At system startup open the Xerox WorkCentre 480cx group from Program Manager Double click on the Xerox WorkCentre 480cx Control Program icon 8 8 Maintenance Print the 480cx User Guide 4 Click the Cartridges tab then click the Clean Print Nozzles button The printer feeds a sheet of paper and prints the nozzle test pattern Fj Xerox WorkCentre 480cx Properties 1 E Managing the Print Cartridges 8 9 Print the 480cx User Guide Examine the test pattern The example below shows a test pattern of all nozzles functioning correctly on the color and black print cartridges Compare the diagonal same color lines at the top and bottom of the test pattern Look for a break in the diagonal lines a broken line shows any clogged nozzles If the bottom line shows improvement rerun this test If improvement continues rerun the test If all nozzles are not printing after running the test three times continue with step 5 8 10 Maintenance Print the 480cx User Guide 5 If print quality does not improve remove and reinstall the print cartridge Repeat the nozzle test 6 If the line is still broken wipe the nozzles and contacts Refer to Wiping the Print Cartridge Nozzles and Contacts on page 8 11 Wiping the Print Cartridge Nozzles and Contacts If print quality does not i
50. Document Scanner on page 8 2 Fax Problems 7 13 Print the 480cx User Guide Symptom Solution Spots or lines appear on e Check to see if the phone line is noisy received faxes e Check the print head in your machine by making a copy e Check the transmitting machine for a dirty scan glass The machine dials a The other machine may be turned off out of number but fails to make a paper or cannot answer incoming calls Have connection with another the operator of the other machine investigate the machine problem The machine is unable to There may be insufficient memory available to store a document in store the document If the display shows a memory MEMORY FULL error message delete any documents you no longer need from the memory then try storing the document Blank areas appear at the Check the paper settings in the user option bottom of each page or on setup Refer to Selectable Options on page 1 52 other pages only a small strip of text is printed at the top of the page 7 14 Troubleshooting Print the 480cx User Guide Printer Problems Symptom Cause and Solution The printer does not print e The PC cable is not connected properly e The PC cable is defective Swap the cable with one known to work If necessary replace the cable e Ifthe PC cable is one that was not received with the machine ensure that it is compliant with the IEEE 1284 standard e The printer port is
51. Features When the Fax Conversion dialog is displayed there is an Advanced gt gt button that can be selected which makes available several other features for the fax job When the Advanced gt gt button is selected the dialog below is displayed FAX Conversion estore last cover sheet gi Note that the Fax Conversion screen now contains additional fields for the Cover sheet and three new buttons Send options Attach and Keep PC Faxing 3 45 3 46 Print the 480cx User Guide Cover Sheet Options The cover sheet options on this page can be used to select an existing cover sheet or create a new sheet Cover Sheet In this location you can select a previously created and saved cover sheet Recipient In this field the recipient of the fax is entered Subject The subject of the fax is entered here Message The message to be conveyed on the cover sheet is entered here Restore last cover sheet When selected this feature willrestore the last cover sheet for the fax job Always Expand When this feature is selected the expanded cover sheet dialog seen in the diagram above is displayed by default when the Fax Conversion dialog is displayed Sending a Fax Print the 480cx User Guide The Send Options Button Selecting the Send options button will cause the following dialog to be displayed Send Options B ai ee OK Signature oo Cancel reel 5 Fax ID Sub A
52. Machines CONT POLL on page 4 9 3 22 Sending a Fax Print the 480cx User Guide Setting Document Resolution and Contrast It is recommended that you fax documents that were printed with a typewriter felt tip pen black ink or laser printer The paper should be white or very light The document should be of normal weight do not use cardboard Blue lines on a ruled pad will not fax well When sending typical text based documents you should not need to adjust the resolution and the contrast However if you send documents with unusual contrast characteristics including photographs you can adjust the resolution and contrast to ensure a high quality transmission Resolution Press the Resolution button to increase sharpness and clarity By pressing the Resolution button repeatedly after loading a document you can choose between STANDARD FINE or SUPER FINE modes The document types recommended for these settings are described in the table on the next page Setting Document Resolution and Contrast 3 23 Print the 480cx User Guide Mode Recommended for Standard Documents with normal sized characters Fine Documents containing small characters or thin lines or for sending documents printed with a dot matrix printer Super Documents containing extremely fine detail SUPER FINE mode Fine works only if the remote machine also supports SUPER FINE resolution Note Super Fine Resolution mode is not available if th
53. Main Tab on page 5 8 e Change the Print Quality setting to Quick Print 600 dpi See Main Tab on page 5 8 e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 7 18 Troubleshooting Print the 480cx User Guide Symptom Cause and Solution Characters with white lines The print cartridge may be running out of ink Replace the print cartridge The Status monitor shows the amount of ink left in the cartridge e Remove and reinstall the print cartridge See Replacing the Print Cartridge on page 8 17 e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 e If printing on transparencies try changing the fill pattern in your application software Incorrect format or characters do not align correctly at left margin e The media is incorrectly loaded or is an unsupported size or type See Paper Guidelines on page 1 27 For special media it is recommended to feed one sheet at a time e Make sure you do not have hard coded spaces at the left margin in your application e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 e The print cartridge may be mis aligned See Cartridge Alignment on page 8 19 Vertical straight lines are not smooth in tables borders and graphs e Perform the Print Cartridge Nozzle Test on page 8 7 e The print cartridge may be mis aligned See Cartridge Alignment on page 8 19 Solid bl
54. Manager e If using Windows 95 98 or NT 4 0 the Spooling Setting may be set incorrectly From the Start menu select Settings and Printers Click the Work Centre icon with the right mouse button select Properties click the Details tab and then click the Spool Settings button Select the desired spool setting from the available choices Printer Problems 7 17 Print the 480cx User Guide Print Quality Problems Symptom Cause and Solution Light or blurred characters e You may be using Quick Print 600 dpi print quality or Normal 600 dpi mode Try using High 1200 dpi print quality e The print cartridge may be running out of ink Replace the print cartridge The Status monitor shows the amount of ink left in the cartridge e Make sure you are using the correct type of paper Try another type of paper e You may be printing on the wrong side of the paper e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 Solid black areas on e Try changing the fill pattern in your transparencies contain application software white streaks e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 Smudged or dark e Make sure you are using the correct type of characters paper Try another type of paper e Make sure the paper is straight and unwrinkled e Let ink dry before handling the paper You can use Dry Time Delay check box in the print setting See
55. N Scanner application is displayed Select the appropriate scan options for the document or photograph to be scanned After adjusting the settings in the Scan window you can perform a preliminary preview scan of the image before performing a final scan To launch a preview scan a Load the document to be scanned in the Automatic Document Feeder b Click the Prescan button The WorkCentre 480cx scans the image and a preview appears in the WorkCentre 480cx TWAIN Scanner window Overview 6 5 Print the 480cx User Guide Adjust the scan options as desired before initiating the final scan Reload the document back into the Automatic Document Feeder Click the Scan button Co ON DW The document is scanned by the WorkCentre 480cx and the updated image is displayed in TextBridge Pro Note For questions concerning TextBridge Pro either refer to the on line help or visit the Pagis web site at http Awww pagis com 6 6 Scanning Print the 480cx User Guide The WorkCentre 480cx TWAIN Scanner Window The 480cx TWAIN Scanner Window is used to view and modify the scanned image Using the features of this window various image processing options can be applied to the scanned image Scanner Control Tabs For more information see page 6 9 Sana Wek Caries dies PAAIH Sonar tes fees Jems Jamas T a F eee Rete fs ae il 4 See Preview window For details on the tools in the Prev
56. Print the 480cx User Guide Display the Online User Guide ll The Document Company XEROX WorkCentre 480cx Color All in One Print the 480cx User Guide Xerox Corporation 1999 by Xerox corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Xerox and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation and used by Xerox Canada Ltd as a registered user Windows is a trademark of Microsoft Corporation Products and trademarks of other companies are also acknowledged Publication number 701P99757 Print the 480cx User Guide TABLE OF CONTENTS PrefaCe vices ca ces ch eed whens wena ea aera ee ee ae ele IX Safety Notes jo op Siecne een caigon wg genes Bogen ees amides E E Gad mate ix 1 Getting Started 0 cc ee TT Set Up Your Machine 0 0 0 c cece eee 1 1 Unpacking erni AGI naaa hae deheeate Cie Khe abt hea 1 1 Control Locations and Functions 00 0 ce eee eee ee 1 2 Choosing a Location 0 0 0 ccc cette 1 4 Setting Up Your Machine 0 eects 1 4 Document Input Tray 6 0 eee eee 1 4 Paper Exit ayosin sispa a beeen a wie eda edie eens 1 5 Document Exit Tray 0 0 2 ee
57. Printer Settings on page 5 2 Click on OK to close the Properties dialog box 6 After making any necessary changes to the printing parameters click on OK to start the print job Printer Settings You can use your machine with all your Windows 3 x Windows 95 98 or Windows NT 4 0 applications Be sure to set the Xerox WorkCentre 480cx as the default printer for all your Windows operations Most Windows software applications allow you to make changes to the printer settings This includes settings that determine how a print job looks such as page size paper orientation and margins Settings made in the application to create the document will usually override settings made in the printer driver The Xerox WorkCentre 480cx printer driver features are described in the following sections and arranged according to operating system For Windows 95 98 and 3 x refer to Windows 95 98 and 3 x Printer Settings on page 5 3 For Windows NT 4 0 refer toWindows NT 4 0 Printer Settings on page 5 15 Note All screen captures for the following section were taken from within the Windows 98 environment 5 2 Printing Print the 480cx User Guide Windows 95 98 and 3 x Printer Settings You can access printer settings by using any of these methods Select the Print or Print Setup command from within any Windows application This method will provide access to the Paper Document Quality and Advanced tabs Or Select the Xerox
58. Setting up your machine AC Power Cord connection Document Exit Tray Document Tray Extension Phone Installing Ink Cartridges Printer Cable Printer Exit Tray Shadow Softw are Uninstalling Sorting Sorting copies Speaker Button Speaker V olume Specifications Speed Button Speed Dialing Storing a number Storing a One Touch Number System Data 1 55 1 52 1 56 1 53 1 55 1 58 1 53 1 57 1 56 1 52 1 52 1 55 1 55 1 53 1 53 1 56 2 3 1 1 1 9 1 5 1 4 1 7 1 11 1 7 1 34 2 3 2 3 1 37 1 44 9 1 1 37 3 19 3 19 3 16 Answeron Ring 1 55 Auto Journal 1 52 Dial Mode 1 53 Discard Size 1 55 DRPD 2 626465 Maken 1 58 ECM Mode 1 53 Message Conf 1 52 Paper size 1 52 Redial Interval 1 55 Redial tries 1 55 Remote Code 1 53 RX Reduction 1 53 System ID 08 1 46 System Requirements 1 31 System setup 0 1 38 T TEL mode Receiving faxes manually 4 5 TEL FA X mode Receiving faxes automatically 4 4 Telephone Connectivity Guidelines 9 19 TextBridge Pro Scanning with 6 10 Tonal Map 6 38 TONE S50 aE hws sotiwewedy s 3 32 Transparencies Loading 1 21 Troubleshooting 7 1 Clearing Jams 7 2 Clearing jams when faxing
59. The Xerox fax functions have been designed against and are fully compliant with all of the relevant advisory notes contained in this document The fax kits may also be configured by a Xerox representative to be compatible with other country networks Other countries not listed above will be approved against their own National requirements Please contact your Xerox representative if the WorkCentre 480cx needs to be reconnected to another country s network There are no user adjustable settings on the fax option 9 18 Appendix Print the 480cx User Guide Telephone Connectivity Guidelines This section will help you connect and set up your WorkCentre 480cx with several different telephone accessories The Quick Install Guide and User Guide cover the most common ways to set up the WorkCentre This guide covers those again as well as more complicated setups These include Using your WorkCentre as a stand alone fax machine without a PC Connecting the WorkCentre to a PC and extension telephone the most common Connecting the WorkCentre to a PC extension telephone and answering machine Connecting the WorkCentre to a PC with a fax data modem and extension telephone Connecting the WorkCentre to a PC with a fax data modem answering machine and extension telephone Connecting the WorkCentre to a PC with a fax data modem with voice mail capabilities and extension telephone All of the above conf
60. X FCC Part 68 2 wire compliant Compatibility ITU Group 3 Fax Data coding MH MR MMR ITU T T4 Modem speed 14400 12000 9600 7200 4800 2400 bps Transmission speed Approx 6 sec page V 17 ECM 14 4 kbps Effective scanning width 8 1 inches 208 mm Effective printing width 8 0 inches 203 mm Scanning method Sheet fed Contact Image Sensor CIS Memory 2 5 MByte Halftone 64 levels Printing speed 8 PPM Mono Draft Letter A4 Size 4 PPM Color Draft Letter A4 Size Black Ink Cartridge Yield About 1075 Sheets 5 Pattern A4 Print the 480cx User Guide Color Ink Cartridge Yield About 240 Sheets 15 Pattern A4 Source document output tray 30 sheets 20 Ib or 75 g m LCD 16 characters x 2 lines Dimension W x D x H 438 x 360 x 192 mm Weight 14 5 lb with tray 6 6 Kg Power requirements AC 220V AC 110V Auto Switching Rated frequency 50 60Hz Power consumption Standby 13 Watts Maximum 490 Watts Environmental conditions Temperature 50 F to 90 F 10 C to 32 5 C Humidity 20 to 80 RH Auto dialer One touch dialing registration for 20 numbers Speed dialing registration for 50 numbers Document size Width Length 3 0 to 8 5 inches 76 2 to 216 mm Single page 5 to 14 inches 127 to 356 mm Multi pages 5 to 11 7 inches 128 to 297 mm Recording paper size
61. X NUMBER 6 If you have entered the last fax number press the Stop button Or If you want to send the document to more than one location press the Start Enter button and enter another fax number using the numeric keypad One Touch keypad or two digit Speed Dial number The number appears in the display Repeat Step 6 until you have entered the last fax number Press the Stop button after entering the last fax number 7 The document is scanned into memory The display shows the remaining memory capacity and the number of pages The machine dials the first telephone number and begins sending the document Note Only a single Group Dial number may be used per Memory Transmission operation Manual Faxing 3 11 Print the 480cx User Guide Delayed Transmission You can configure your machine to send a fax at a specified time Up to 10 delayed transmission operations can be reserved in your machine Place the document face down in the Automatic Document Feeder If desired adjust the resolution and contrast For details see Resolution on page 3 23 and Contrast on page 3 25 2 Press the Menu button then press the Delay TX button on the One Touch keypad 3 Enter the telephone number of the remote machine up to 46 digits There are several methods available to do this Direct entry of the telephone number using the numeric keypad a One Touch keypad dialing of stored telephone numbers see One Touch Dialing on pag
62. a Fax Print the 480cx User Guide Polling What is Polling Polling means that one fax machine requests another to send a document This is useful for sending unattended faxes The person who wants to receive the document calls the machine holding the original and requests the document In other words it polls the machine holding the original document Polling Remote Machines CONT POLL You can set up the machine to automatically receive documents from unattended remote fax machines The machine can be set up to receive the fax now or at a later time This feature permits unattended polling in off peak hours when telephone rates are lower Cc Note The remote machine must also support polling to use this feature Press the Menu button 2 Press the Polling button on the One Touch keypad The display shows the polling options SELECT POLLING Lo Us 2CONT 3 Press 2 CONT Continuous Polling The display asks you to enter the number of the remote fax machine Polling 4 9 Print the 480cx User Guide 4 Enter the telephone number of the remote machine There are several methods available to do this e Direct entry of the telephone number using the numeric keypad e One Touch keypad dialing of stored telephone numbers see One Touch Dialing on page 3 16 e Speed Number dialing using the numeric keypad see Speed Dialing on page 3 19 Press the Start Enter button ANOTHER FAX NO IRES 2 NO
63. a broadcast operation between stations for example when transmission to station A ends but before transmission to station B begins The priority transmission also occurs between redial attempts In this operation the document is scanned into memory It is immediately transmitted at the conclusion of any operation already in progress Place the document face down in the Automatic Document Feeder If necessary adjust the resolution or contrast For details see Resolution on page 3 23 and Contrast on page 3 25 2 Press the Menu button then press the Priority TX button on the One Touch keypad 3 Enter the telephone number of the remote machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One Touch Keypad dialing of stored telephone numbers see One Touch Dialing on page 3 16 Speed Number dialing using the numeric keypad see One Touch Dialing on page 3 16 Cc Note Group Number Dialing functions are not available in a Priority Transmission 3 34 Sending a Fax Print the 480cx User Guide 4 The display prompts you to enter a name for the transmission To assign a name to the transmission enter it using the Number keypad and press the Start Enter button Or If you do not want to assign the transmission aname press the Start Enter button to skip over this step For details on how to enter letters using the Number keypad see Entering Al
64. above example the Green curve has been dragged to a convex shape This action results in a brighter green in Sample 1 The Filters Tab The features of the Filters Tab are described below and are used to apply various visual modifications to the scanned image All of the features of this tab are available when the Color or Gray 256 Scales selections are made for Image Type Refer to the table below which indicates the tab features that are available for the Lineart B W and Halftone B W Image Type selections True Color ray 2 i Halfton RGB and S Lineart B W a S 256 Colors Sharpness Available Available Not Available Not Control Available Rotate Available Available Not Available Not Control Available Flip Image Available Available Not Available Not Control Available Invert Available Available Available Available Image Control Overview 6 35 Print the 480cx User Guide Filter Filter is typically useful for high contrast images which soften or sharpen edges and boundaries of an image Sharpness gop NoFiter No Filter Sharpen Er Sharpen more Blur Blur more No Filter This is the default filter option No filtering will take place when using this option Sharpen This selection emphasizes the edges of an image It sharpens the image boundaries by increasing the relative contrast between adjacent pixels In general sharpen filters should only be used when you want to accentuate
65. achine you want to should know in poll is not ready to advance that you are respond to your poll polling and have e When setting up to their fax unit loaded poll another fax with the original machine you have document used an incorrect e Enter the correct poll poll code code POWER FAILURE A power failure If there are documents occurred stored in memory a Power Failure Report will be printed automatically when the power is restored LCD Display Error Messages 7 11 Print the 480cx User Guide Fax Problems Symptom Solution The machine is not e Unplug the power cord and plug it in working there is no e Check for power at the outlet display and the buttons are not working There is no dial tone e Check that the telephone line cord is connected properly e Check the phone wall socket by plugging in another phone e Try using a different telephone cord The telephone numbers Make sure the telephone numbers are stored stored in memory do not correctly in memory Print a Telephone dial correctly Numbers List See To Print Reports on page 1 50 The document does not Make sure the document is not wrinkled or feed into the machine creased and you are feeding it correctly Also ensure that the document is within specification for size and thickness You cannot receive faxes e Ensure that either FAX or TEL FAX mode automatically is selected e Ensure there is paper and ink in
66. ack areas on transparencies contain white streaks Change the fill pattern in the application used to create the images on the transparency Print Quality Problems 7 19 Print the 480cx User Guide Symptom Cause and Solution Printed color does not e The color print cartridge has run out of one match screen colors or more inks Install a new cartridge See page 3 30 e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 Black and white is printing The print settings may be incorrect Check instead of expected color Document Type setting in the printer driver printing Document Quality dialog See Main Tab on page 5 8 e A black cartridge may be installed instead of a color cartridge Replace with a color cartridge See Replacing the Print Cartridge on page 8 17 Color print quality is poor Ensure that you are using the correct type of paper e Ensure that the Paper Type setting is correct for the type of paper loaded See Main Tab on page 5 8 e Change the Print Quality setting to High or Normal See Main Tab on page 5 8 Printer power is on but e The printer is improperly connected to the nothing prints computer Make sure the printer cable is firmly connected to the printer and the computer e Make sure the printer cable is IEEE 1284 compliant bi directional parallel interface cable e Bad printer cable or computer port Try another cable e Make sure
67. ailable Available Not Not Features Available Available Overview 6 21 Print the 480cx User Guide Color Channel Color Channel Gray C Red Green C Blue The Color Channel radio buttons are used to specify the color channel in which to change the Highlight Shadow and Midtone values Gray Channel The Channel Selector allows you to select an active channel The Gray Channel is the only channel available when the scanned image is scanned as Gray 256 Scales Halftone B W and Lineart B W The Gray Channel is also available when the scanned image is scanned in True Color RGB or 256 Colors Red Green Blue Channels The Red Green and Blue Channels are available when the scanned image is scanned in True Color RGB or 256 Colors With color scanning selected you may select a color channel from the above set of buttons This will allow you to adjust the highlight shadow and midtone for each color in the Red Green and Blue spectrum 6 22 Scanning Print the 480cx User Guide Highlight Highlight 255 oe This control changes the highlighting of the entire image It sets the value that the scanner and or your image processing software uses for the white reference Increasing the highlight value darkens the light areas of your image Decreasing the highlight value lightens the light areas of your image The Highlight value represents the lightest value in an image All pixels ab
68. ails screen displayed on your screen you will be able to edit information about the entry you have selected Sending a Fax Print the 480cx User Guide The Go Button Enhancement X This will release the selected fax from hold or failed status If ajob is shown as pending a retry may be scheduled Clicking on the green traffic light will cause the LaserFAX application to try sending again without waiting for the retry interval The Stop Hold Button This will stop the current job in progress or place a pending job into Hold status A held job can be released with the Go button The Waste Button ae This will delete an entry from a list For lists of completed transmissions or receptions it will provide the option to archive the lists to a file before deleting them The Keep Button This will keep a permanent copy of a fax file The kept file may then be sent on its own included as an image within another fax or appended to another fax PC Faxing 3 53 3 54 Print the 480cx User Guide The SendFax Button Co This button is used to transmit the selected fax document or the document associated with the fax job The Scan Button If you are using an external fax machine with LaserFAX you can use this to scan documents into your PC The QuickFax Button This allows you to send a fax without using any other program See the QuickFAX screen and on line Help for more details The Phonebook B
69. ass surface 1 CAUTION Never spray liquid directly onto the scanning glass Cleaning the Document Scanner 8 5 Print the 480cx User Guide 7 Replace the roller by performing steps one and two in reverse order 8 Close the control panel firmly until it clicks into place 8 6 Maintenance Print the 480cx User Guide Managing the Print Cartridges Tips for your print cartridges To get the maximum benefit from your print cartridges Do not remove a print cartridge from its packaging until you are ready to install it Do not refill the print cartridge The warranty will not cover damage caused by using refilled cartridges Store the print cartridge in the same environment as the printer Do not remove a print cartridge from the printer except to replace it Immediately replace the print cartridge or store it in the storage unit The print cartridge will not print correctly if removed from the machine and left exposed for an extended period Do not swap the color cartridge with the black or photo cartridges The color cartridge should be installed in the Left carrier and the black or photo cartridge should be installed in the Right carrier If you have an opened print cartridge you are not currently using and do not have an available print cartridge storage unit store it in an airtight plastic bag Do not leave it exposed to the air for an extended period this promote
70. automatically you must shut it down manually and restart it before the changes you have made take effect Note The WorkCentre 480cx will be selected as the Default printer in Windows after installing the printer driver Uninstalling Software Uninstallation of software is required only if you are upgrading the software or if your installation fails In Windows 3 x In Windows 3 x all WorkCentre 480cx software components are installed into a single program group l Start Windows Getting Started Print the 480cx User Guide 2 In the Program Manager double click the WorkCentre 480cx Program Group The WorkCentre 480cx Program Group will open 3 Double Click on the Program Group containing the component you wish to uninstall The Program Group will open 4 Double Click on the Uninstall icon The selected component is uninstalled In Windows 95 98 or Windows NT Start Windows 2 From the Start menu select Programs 3 Locate the Start Menu Program Item for the component you wish to uninstall 4 Click on the Submenu uninstall icon for the component you wish to remove A window will open prompting you to confirm that you wish to remove the selected application Click on Yes Uninstall Shield launches and the component is uninstalled Cc Note Each software component must be uninstalled one at atime Installing Software 1 35 Print the 480cx User Guide Using the Control Panel Express Us
71. ave two fax machines the WorkCentre and your PC fax data modem In addition you have an answering machine connected to the WorkCentre 9 28 Appendix Print the 480cx User Guide Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet Also plug the PC fax data modem Line into the wall outlet Plug the answering machine into the EXT connector on the WorkCentre and the external telephone into the Line out connector of the answering machine The PC printer port is connected to the WorkCentre s printer port with the Xerox supplied printer cable The answering machine will answer incoming calls but the WorkCentre will take over if the incoming call is a fax Set the WorkCentre s Receive mode to ANS FAX At the control panel press the Receive button until ANS FAX displays Telephone Connectivity Guidelines 9 29 Print the 480cx User Guide You re connecting the WorkCentre with the following a PC with a fax data modem that has voice mail capabilities extension telephone From the EXT From the Printer connector connector From the LINE connector From the PC modem LINE connector Dual Wall Outlet Both on same Line In this configuration you have two fax machines the WorkCentre and your PC fax data modem In addition the PC fax data modem can be used for voice mail answering machine 9 30 Appendix Prin
72. bers repeat steps 2 through 5 Or To return to Standby mode press the Stop button Configuring Automatic Dialing Features 3 19 3 20 Print the 480cx User Guide Dialing a Speed Dial Number Press the Speed button then enter the two digit number assigned to the number you wish to call 2 Press the Start Enter button to dial the number The number is automatically dialed If adocument is loaded into the Automatic Document Feeder the WorkCentre 480cx will begin transmission of the document after the remote machine answers Group Dialing for Multi Address Transmission Multiple One Touch and speed dial numbers can be registered as a Group By using the Group number you can send a document to multiple parties in a single operation Up to ten numbers may be stored as a Group Your machine will dial the remote numbers in a stored sequence If the number is busy your machine will dial the next stored number and after dialing all of the stored numbers will automatically redial any number previously busy Before you can use this feature you must coordinate and store Group numbers Storing One Touch or Speed Dial Numbers for Group Dialing Press the Menu button then press the Group Dial button on the One Touch keypad The LCD display prompts you to select a One Touch Number Sending a Fax Print the 480cx User Guide Press the One Touch button 01 through 20 you want to use for Group Dial then press the Start Enter
73. cause printer errors 5 24 Printing Print the 480cx User Guide Using the Cartridges Tab This tab allows you to view the level of ink in the cartridges and to choose cartridge options a Xerox WorkCentre 480cx Control Program o Piel E DOS Printing About The cartridge options a Install Black Cartridge Click Install Black Cartridge to install a Black P N 8R7881 print cartridge in the printer Choosing this option moves the print cartridge carrier to the load position and displays the Change Black Cartridge dialog box The Xerox WorkCentre Control Program 5 25 Print the 480cx User Guide Install Color Cartridge Click Install Color Cartridge to install a Color P N 8R7880 print cartridge in the printer Choosing this option moves the print cartridge carrier to the load position and displays the Change Color Cartridge dialog box Install Photo Cartridge Click Install Photo Cartridge to install a Photo P N 8R7883 print cartridge in the printer Choosing this option moves the print cartridge carrier to the load position and displays the Change Photo Cartridge dialog box Clean Print Nozzles Click Clean Print Nozzles to start the print cartridge nozzle test and to clean the print nozzles Use this procedure when there are missing portions in the printed characters Align Cartridges Click Align Cartridges to align the printheads This procedure brings the printheads into vertical horizo
74. ce eee 1 39 Arrange Alignment 0 0 es 1 41 Print the 480cx User Guide Clean Head pe esc sue essas aa wa Ei aa aia a Hina wads RARE Mn eo 1 43 Select Language cacca ceiid eiaa ai iae a eea a a aia 1 43 Adjusting Speaker Volume 0 00 c cece eee ees 1 44 Setting the Clock Mode 00 cece eee ees 1 44 Setting the Date and Time n sanaa ee ees 1 45 Setting the System ID Your Number and Name 1 46 REDONS peir A T E ane ale hale he Ha dey Ske apa aod 1 48 To Print Reports 2 2 0 0 cee eee 1 50 User Options System Data 000 0c cece ee eee 1 51 Setting an Option aanas aana enana 1 51 Selectable Options 0 0 0 0 cc eee tees 1 52 Making aCopy 00 cece eee ee ee 2 Making a Copy 12 eect teen 2 1 Sending a Fax 2 0 cece eee ee eee 3 1 Options for Sending a Fax Using the WorkCentre 480cx 3 1 Manual Faxing ercran chee add Biba e an bd bk ele etd et ed ate cite 3 2 Preparing Documents for Faxing 0 cece eee ees 3 2 Sending a Fax Manually 0 0 0 cece tee ee 3 3 Sending a Fax Using a One Touch Number 0 5 3 4 Sending a Fax Using a SpeedDial Number 00 3 5 Sending a Fax Using Group Dialing Multi Address Transmission 0 0 0 c eee eee 3 5 Sending a Fax After Talking 0 cece eee eee 3 7 Canceling a Transmission 000 eee eee ee 3 8 Confirming a Tra
75. ck and white pixels to simulate gray scales While not the same level of image quality as the Gray 256 Scales image type this image type is good for continuous tone images where smaller file size is more important than ideal image quality In this scan mode each pixel of the image has two possible states on black or off white This means that each pixel can be represented by 1 bit For this reason the file size is much smaller than that of a document scanned in the Gray 256 Scales mode which uses 8 bits to define 256 shades of gray 6 12 Scanning Print the 480cx User Guide Lineart B W Lineart B W mode is generally the best choice for printed text or pen and ink drawings Like the Halftone B W image type this image type defines the state of each pixel in the image with one bit that is either on or off For this reason files created in this mode will require approximately the same amount of disk space as a Halftone B W file Note In both Halftone and Lineart modes the resolution can only be set at 150 200 or 300 dpi Overview 6 13 Print the 480cx User Guide Resolution The resolution setting determines the amount of information the scanner will capture in a scanned image 300 dpi 6 14 Scanning Print the 480cx User Guide Resolution is measured in dpi dots per inch The higher the resolution is the finer the image detail and the bigger the image file size is Increasing t
76. d during the installation of the other software components for the WorkCentre 480cx the LaserFAX Lite application is installed automatically After it is installed LaserFAX becomes a selection among the printing devices for your computer workstation When you send a fax directly from your PC you simply select LaserFAX as the destination fora print job A LaserFAX dialog is then displayed that prompts you to enter the phone number and other information for the fax job LaserFAX Installation To install LaserFAX Lite no additional special hardware is required Simply ensure that the WorkCentre 480cx is connected to the computer workstation using the supplied IEEE 1284 parallel cable and a phone line has also been connected to the Tel Line input on the back of the WorkCentre 480cx The system requirements and procedures for installing LaserFAX Lite software are contained in Installing Software on page 1 31 Refer to this section if LaserFAX Lite is not already installed on your computer workstation Sending a Fax Print the 480cx User Guide Sending Faxes with LaserFAX Lite The steps performed to fax using LaserFAX Lite are very similar to the steps performed to print adocument from a word processing application However when selecting the printer that will receive the document you will select LaserFAX When you print the document LaserFAX dialog boxes will appear and prompt you to enter fax information To fax a document pe
77. d name up to 20 characters Your machine can print many different system reports including Help List Message Confirmation Report Schedule Information List Telephone Number List System Data List Transmission or Reception Journal Multi Communication Report Call Back Message and Power Failure Report This is a jack on the back of your machine into which you plug the telephone line cord for all phone related purposes 10 9 Print the 480cx User Guide TEL Mode TEL FAX Mode Xerox label In TEL Mode your machine is set for you to manually answer any call If you hear a fax signal you then press the Start button and hang up the handset of the external phone to begin receiving the fax For this function the LCD display on the control panel shows TEL In TEL FAX mode the machine automatically answers the call If the machine detects a fax signal it will receive that fax If a fax signal is not detected the machine will give another ringing tone to tell you it is a phone call For this function the LCD display on the control panel shows TEL FAX This is the machine label found on the back of your machine It contains such items as the Federal Communications Commission Registration number the Ringer Equivalence Number and the machine s serial number 10 10 Glossary Print the 480cx User Guide Index A Adding documents ANS FAX mode Receiving faxes automatically Answer on ring Auto Jou
78. ddress A subaddtess may be up to 20 digits long and is sometimes used to automatically route the outgoing fax to a specific fax machine Signature A signature may be up to 20 digits long and may be sent and received with the fax Note that itis not possible to transmit a signature if you also wish to perform a turnaround poll in the same transmission Fax ID This is the identification you send to the remote fax system If you do not enter a value here the default ID will be the fax number you entered when installing LaserFAX For additional information see Registration Details in the LaserFAX Configuration program PC Faxing 3 47 Print the 480cx User Guide The Attach Button The Attach button is used to attach documents to the current fax job by referencing the file name of the fax document Using the features available under the Attach button documents that are already prepared as faxes can be attached to the current job When the Attach button is selected the following dialog is displayed r Selected files Type File Cancel Ht Help Edt Delete The features of this dialog are as follows The Fax button displays the list of fax files to choose from The arrow keys are used to change the order of the attachments m The Edit buttonis used to change the displayed path to the attached file The Deletebuttonis used to delete the attachment This does not delete the
79. dicator Filter Filters Tab 000 6 42 Flip Image 6 46 Frame Tool 6 48 Frame tool 6 48 Gray 256 Scales 6 19 Halftone B W 6 19 Help ciaisdwttaddeeddas 6 15 Highlight 6 30 Image Control Tools 6 48 Image Type 6 17 InvertImage 6 46 Level Adjustment 6 33 Lineart B W 6 20 Midtone 6 31 Newspaper 6 26 Overview 6 1 Preview Window 6 47 Reduce Enlarge 6 23 Resolution 6 21 Scaling factor 6 23 Scan Button 6 51 Scanner Control Tabs obese att eee 6 16 Shadow 0 6 31 Starting the scanner program 6 8 Toscan an image 6 9 Tonal Map 6 38 Width and Height Indicators 6 51 With TextBridge Pro 6 10 WorkCentre 385 TW AIN Scanner program 6 6 Zoom tools 6 49 Search Button 1 37 Sending a fax Clearing document jams 7 2 FromaPC 3 41 Manually 3 3 Print the 480cx User Guide Setting Options Answer on ring Auto Journal CONT POLL Report Dial Mode Discard Size DRPD ECM Mode Faxprint Quality Local ID Message conf Paper size Redial Interval Redial tries Remote Code RX Reduction Send from memory Setting the number of copies
80. digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of Industry Canada Cet appareil num rique est conforme aux limites d mission de bruits radio lectriques pour les apareils de classe B stipul es dans le R glement dur le brouillage radio lectrique du minist re des Industries du Canada 9 8 Appendix Print the 480cx User Guide Safety and Legal Requirements for the UK Approvals and Certification CE The CE marking applied to this product symbolises Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility A full declaration defining the relevant directives and referenced standards can be obtained from your Xerox Limited representative or by contacting Xerox Limited Product Safety Xerox Limited Technical Centre PO Box 17 Bessemer Road Welwyn Garden City Herts AL7 1HE England WARNING This product is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations Any unauthorised alterat
81. document The prescanned document will appear in the Preview Window Scan Button Scan The Scan button is used to obtain the final scan of the document after all of the enhancement features have been applied to the prescanned document When Scan is selected the scanned image does not appear in the Preview Window It appears in the TWAIN compliant application from which the scan was originated 6 44 Scanning Print the 480cx User Guide Chapter 7 Troubleshooting This section describes Troubleshooting for the following areas Clearing Jams a LCD Display Error Messages a Fax Problems a Printer Problems a Print Quality Problems Refer to the specific subsection for a description of the problem and associated solutions 7 1 Print the 480cx User Guide Clearing Jams Document Jams While Sending a Fax If a document jams while you are sending it DOCUMENT JAM appears in the display CAUTION Do not pull the document out of the slot or you may damage your machine Open the control panel by pulling lightly on the Control Panel cover 2 Carefully remove the jammed document Close the control panel firmly until it clicks into place 7 2 Troubleshooting Print the 480cx User Guide Paper Jams While the Machine is Printing By carefully selecting paper type and loading them properly you should be able to avoid most paper jams If paper jams occur
82. e 3 16 Group and Speed number dialing using the numeric keypad see Configuring Automatic Dialing Features on page 3 16 4 Press the Start Enter button The display prompts you to enter another fax number ANOTHER FAX NUMBER 3 12 Sending a Fax Print the 480cx User Guide 5 If you have entered the last fax number setting press the Stop button Or If you want to send the document to more than one location press the Start Enter button and enter another fax number using the numeric keypad One Touch keypad or two digit Speed Dial number The number appears in the display Repeat Step 5 until you have entered the last fax number Press the Stop button after entering the last fax number Note Only a single Group dial number may be used in a Delayed Transmission Operation 6 The display prompts you to enter an ID for the transmission If you want to assign a name to the transmission enter it using the Number keypad If not proceed to Step 7 For details on how to enter letters using the Number keypad see Entering Alphanumeric Characters on page 3 26 7 Press the Start Enter button The display shows the current time on the upper line and prompts you to enter the time the fax will be sent CURRENT 12 30PM START 12 30PM Manual Faxing 3 13 3 14 Print the 480cx User Guide 8 Using the Number keypad enter the time the fax will be sent Use the Up or Down button to switch between AM and PM If you set
83. e Send From Memory feature is set to ON If Send From Memory is set to ON all documents will be stored to memory in Fine Resolution mode If the WorkCentre 480cx is set to Super Fine Resolution mode and the remote fax machine does not support Super Fine Resolution the WorkCentre 480cx will transmit using the highest resolution mode supported by the remote fax machine 3 24 Sending a Fax Print the 480cx User Guide Contrast Press the Contrast button to compensate for the brightness or darkness of your faxed document By pressing the Contrast button repeatedly after loading a document you can choose between NORMAL DARKEN LIGHTEN or PHOTO Mode Recommended for Normal Faxing most documents Darken Documents containing light print or faint pencil markings Lighten Documents containing dark print Photo Photographs or documents containing color or shades of gray Your machine will not transmit color but it will scan and send up to 256 shades of gray Note You can set the default resolution and contrast The default mode will be in effect when a document is sent or copied unless you change the setting for an individual operation The machine will automatically revert to default settings after the operation is completed For details on how to set the default resolution and contrast see Default Settings on page 1 39 Using the Number Keypad As you perform various tasks you will need to enter names and numbe
84. e Touch or Speed Dial numbers so you can dial your most frequently used numbers with one touch of a button or a two digit speed dial number For information on storing numbers in memory see Configuring Automatic Dialing Features on page 3 16 Sending a Fax Using Group Dialing Multi Address Transmission Group Dialing can be used in conjunction with Memory Transmission or Delayed Transmission faxing operations However before you can access the Group Dialing feature Group Numbers must be configured See Group Dialing for Multi Address Transmission on page 3 20 for more information Manual Faxing 3 5 Print the 480cx User Guide To send a fax using the Group Dialing feature Adjust the document guides to match the width of the document 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine Cc Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page into memory in three seconds reducing total fax time 3 Follow the procedure for the desired operation see Memory Transmission Broadcasting on page 3 10 or Delayed Transmission on page 3 12 4 When you come to the step where the display prompts you to enter the remote fax number enter the Group Number Cc Note You can use only one Group Number ina single operation 5 Continue the procedure to complete the Memory Transmission or Delayed
85. e ee eee eee 1 5 Telephone Line 2 2 0 2 cc ees 1 6 Extension PRODE s 20ci008 SLetaneee biased eieae Meade 1 7 PC Cable eri ae ated cies ee doaa R a a matting Ae dau eat aude 1 7 AC Power Cord 0 0 cece eet tenes 1 9 Installing Ink Cartridges 0 0 cece cee ee 1 11 Installing Ink Cartridges 0 0 cece eee 1 12 Storing Ink Cartridges 0 0 cece 1 18 Loading Paper corces scmnrede whe thay heeded Pe Wa E o heya ee 1 20 Using the Automatic Paper Feeder 20005 1 20 Loading Envelopes 0 cece eee 1 23 Using the Manual Paper Feeder 0 2 ee eee 1 25 Paper Guidelines 0 0 0 e teen ee 1 27 Paper Selection 0 00 c eee 1 28 Paper Types 22 05 arreu ire o ere a eho beeen ed 1 28 Guidelines for Special Paper and other Media 05 1 30 Installing Software 0 0 ete ee 1 31 System Requirements 0 0 cece eee eee 1 31 Overview of WorkCentre 480cx Drivers 000 0c eee ee 1 32 Software Included With the WorkCentre 480cx 005 1 32 Software Installation Procedure 0 0 c cece eee 1 33 In Windows 3 x Windows 95 98 or Windows NT 4 0 1 33 Uninstalling Software 6 eee 1 34 Using the Control Panel 000 c eee ete 1 36 System Setup ictorieiaGivieeiia phe ee seen Werke wees 1 38 Ringer Volume 22 seccsseeseev dev edieee dant eetaed gal ede 1 38 Default Settings 2 0 ce
86. e to quickly scan documents into memorv when faxina Form Feed Ej Use to eiect paper from the printer ifthe paper is not automatically fed out from the printer after printina Also use to load paper ifthe machine runs out of paper durina aPC print iob One touch Dial and Special Function Buttons Use to call most freauentlv used numbers with one button Also use in coriunction with the Menu button to set up special functions or print reports 1 36 Getting Started LCD Display The display shows the current status of vour machine and auides vou through various tasks usina a menu svstem for each operation Menu E Useto choose special functions Up and Down Buttons V Useto displav the next or previous menu item Also used to make adiustments Right and Left gt lt Use to move cursor left or riaht across the displav Stop a Useto stop an operation at anv time Copy F Useto copv a document Starv Enter 12 Useto start a iob Also use b activate the selection shown in the displav fl Busy LED Indicates machineis in use ALARM LED Indicates a malfunction Print the 480cx User Guide Speed Dual Use to dial calls and send fax documents bv enterina a 2 didit number Also use to switch the LCD displav while perfor mina dual jobs Redial Pause Use to redial the last phone number called Youcanalso useit toadda pause when storina anumber in memory Flash Use to perfo
87. ect paper Your machine produces letter quality print on most plain bond papers including cotton bond and photocopying papers it does not require special ink jet papers However the print quality varies with different paper types Be sure to test a type of paper before you purchase a large quantity Paper Types Plain Paper The machine supports paper sizes of letter legal and A4 in portrait orientation You can use regular copier paper cotton bond papers and typical letterhead Always use paper without curls folds staples or damaged ed ges Inkjet Paper This paper has been developed specifically for printing with inkjet printers It will produce high quality documents which will compare favorably to those produced with a laser printer Coated Paper The coated paper has been developed for high quality printing with minimal or no smearing or running when in contact with water or damp surfaces making ita good choice for damp or rainy environments Glossy Photo Paper Glossy photo paper isa high gloss thicker paper that produces the look and feel of aphotograph Use this paper to produce photo realistic prints from your printer Getting Started Print the 480cx User Guide Transparencies Your transparencies will possess excellent contrast sharpness and color Iron on Transfers Use inkjet T shirt transfers to create and personalize T shirts sweatshirts aprons tablecloths napkins tote bags and anything else you
88. eee ee 5 2 Windows 95 98 and 3 x Printer Settings 0000 eee eee 5 3 Windows NT 4 0 Printer Settings 00 0 e eee eee 5 15 The Xerox WorkCentre Control Programes emes iie hAs Ae e eh agd eee hewee beds 5 21 Starting the Xerox WorkCentre 480cx Control Program 5 21 Xerox WorkCentre 480cx Control Program Window 5 22 Using the DOS Printingtab 0 0 0c eee eee eee 5 27 Using the About Tab 0 0 eee ee 5 29 G6 SCANNING 2 ont ccu oe ewe nce eed thee a eee ee cee OT OVERVICW oct sistent a A aerate aust pA et E a aa Soka aya auma aes 6 1 Windows 95 98 and NT Installations 00 00 cee 6 2 Windows 3 x Installations 0 0 cece eee 6 2 User Guide Information for Scanning 00e ee eee eee 6 3 Overview of Scanning Applications 0 0 c ce eee 6 3 Pagis PIO cress erenn tae ee ae um tobe ee et ee eben aoe 6 3 The WorkCentre 480cx TWAIN Scanner Application 6 4 TextBridge Pro ocea raeas Wace tt kind bu desl eaoat Ga ete dee ee 6 5 vi Print the 480cx User Guide Scanning With the WorkCentre 4800X 0 2 2 eee ee 6 6 Scanning With Pagis Pro Version 2 0 0 0ee eee 6 6 Starting the WorkCentre 480cx TWAIN Scanner Application 6 8 WorkCentre 480cx TWAIN Scanner Application Features 6 12 The WorkCentre 480cx TWAIN Scanner Window 6 14 WorkCentre 480cx TWAIN Scanner Help 6 15 Scanner Control Tabs
89. ent for new print cartridges Cc Note If you are interrupted and leave the print carrier in the load position for more than 30 minutes the print cartridge carrier moves to the standby position 8 18 Maintenance Print the 480cx User Guide Cartridge Alignment You should print the cartridge alignment test if vertical lines or characters appear crooked The cartridge alignment test will straighten the vertical lines To align the cartridge from your PC 1 Open the Xerox WorkCentre 480cx Control Program on LPT1 Refer to Starting the Xerox WorkCentre 480cx Control Program on page 5 21 and to Using the Cartridges Tab on page 5 25 2 Click the Align Cartridges button The printer feeds a sheet of paper and prints the alignment test pattern Managing the Print Cartridges 8 19 Print the 480cx User Guide Examine the test print If the vertical lines are straight no adjustment is needed If the lines are not straight select the number in which the lines appear the straightest and click OK To align the cartridge using the control panel of your WorkCentre The Arrange Alignment menu settings provides an easy way to check and adjust Ink Cartridge print head alignment To run the Arrange Alignment Press the Menu button then press the Maintenance button on the one touch keypad The display indicates SELF TEST 2 Press the Down button ARRANGE ALIGNMENT appears in the LCD display 3 Pr
90. envelope guide Set Up Your Machine 1 23 Print the 480cx User Guide 3 Squeeze the Left Paper Guide and move it to the right until it lightly touches the envelope Note Do not feed stamped envelopes linings or self stick adhesives These envelopes may severely damage the printer r CAUTION Never use envelopes with clasps snaps windows coated 1 24 Getting Started Print the 480cx User Guide Using the Manual Paper Feeder Use the Manual Paper Feeder to feed paper one sheet at a time into your machine Cc Note When you printa file from your PC using the Manual Paper Feeder ensure that you select the source and the correct paper size from your software application before starting your print job Set Up Your Machine 1 25 Print the 480cx User Guide Place the paper in the Manual Paper Feeder and adjust the paper guide to the width of the print material Slide the paper guide to the right until it lightly touches the stack of print media Do not tightly press the paper guide to the edge of the print media the guide may bend the media or prevent the media from feeding Paper Guide Note Refer to Loading Paper on page 1 20 for specific instructions on loading various types of media 2 Ensure that the media is fed into the machine as far as it will go Press the Start Enter button to start manual feeding of the media If you have more than one page to print press the S
91. er sources and sizes number of copies and orientation Main tab for document and paper types and for print quality Advanced tab this tab provides access to controls for print image quality 5 4 Printing Print the 480cx User Guide Page Tab Note If this tab is accessed through the Printers folder any changes made to settings will become the default settings for the printer Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed The Page tab allows you to specify media size media source number of copies page collation sequence of pages and page orientation Xerox WorkCentre 480cx Printer Settings 5 5 Print the 480cx User Guide Media Source Click on one of the two radio buttons to select either Automatic Feeder or Manual Feeder for your paper source You can also select a paper source by placing the cursor over the required paper bin on the printer image Copies Click in the Copies box to enter a value 1 to 99 for the number of copies you wish to print Collate Reverse Page Order Select the checkbox for Collate and or Reverse Page Order Use Collate when you are printing multiple copies so all pages of one copy are printed before the next copy begins printing Click Reverse Page Order to begin printing with the last page of the document The fir
92. eshooting LaserFAX Lite When LaserFAX Lite does not activate ensure that The WorkCentre 480cx is connected and plugged in The parallel interface cable is properly connected and is not longer than 6 feet m No error message is displayed on the WorkCentre 480cx If an error message is displayed check the Troubleshooting section of this manual to diagnose the problem 4 16 Receiving a Fax Print the 480cx User Guide lt Z Chapter 5 Printing Printing a Document This procedure describes the general steps required for printing from various Windows applications The exact steps for printing a document may vary depending on the application program you are using Refer to your software application s documentation for the exact printing procedure The following steps describe the typical process to print from a Windows environment Make sure that your machine is properly connected to the computer 2 Verify that you have installed the print driver software for your machine See Installing Software on page 1 31 3 Start the program you are using to create the document and create or open the document you want to print 5 1 Print the 480cx User Guide 4 Choose Print or Print Setup from the File menu Make sure the Xerox WorkCentre 480cx is selected as your default printer Click on the Properties or Setup button if you want to make any adjustments that are appropriate for printing your document See
93. ess the Start Enter button PRINTING appears on the LCD display The WorkCentre 480cx prints out a Cartridge Alignment pattern sheet consisting of a series of four test patterns The patterns are designated A B C and D Each pattern is made up of a series of lines which are individually numbered By selecting the straightest line from each pattern you can optimize the print head alignment After printing out the Cartridge Alignment sheet the Cartridge Maintenance set up menu appears on the LCD display CARTRIDGE MAINT Kils 0 30 A The letter A located on the right end of the lower line in the display corresponds to alignment test pattern A The range of numbers bracketed in the center of the display indicates the range of valid pattern selection choices The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal 8 20 Maintenance Print the 480cx User Guide 4 Using the Number Keypad enter the number of the line which appears the straightest from pattern A 5 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment B test pattern is displayed 6 Using the Number Keypad enter the number of the line which appears the straightest from pattern B 7 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment C test pattern is d
94. f Wait about 10 seconds turn them both on and try again The following message appears on the computer screen Port is disabled Check if the port is properly connected or power is on Then restart your computer e An TO error has occurred during scanning Check for proper cable connection and for a bad cable Scanning Problems 7 25 Print the 480cx User Guide 7 26 Troubleshooting Print the 480cx User Guide Chapter 8 Maintenance Clearing Memory You can selectively clear information stored in your machine s memory 1 Press Menu then press Memory Clear on the One Touch keypad MEMORY CLEAR ITEM 1 4 appears briefly on the display followed by the list shown below Use the UP and Down buttons to scroll through the list of options Memory Clear Items 1 SYSTEM ID The System ID number and name are cleared from the machine s memory 2 SYSTEM DATA Restores user selectable options to the default value 3 PHONEBK MEMORY Clears the One Touch Speed Dial or Group Dial numbers stored in memory All the Scheduled Job operations you have reserved are also canceled 4 TX RX JOURNAL Clears all records of transmissions and receptions 8 1 Print the 480cx User Guide 2 Highlight the memory items you want to clear by pressing the UP or DOWN button repeatedly until the item to be cleared is blinking 3 Press the Start Enter button ARE YOU SURE appears in the LCD dis
95. ge 1 14 Getting Started Print the 480cx User Guide 7 Unwrap and remove the Color Ink Cartridge from its packaging Hold the cartridge by the black areas or colored top only Cc Note Avoid touching the electrical contacts on the back of the cartridge 8 Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge Set Up Your Machine 1 15 Print the 480cx User Guide 9 Locate the Color Ink Cartridge holder inside the printer The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab Color Cartridae Black P hoto 10 Slide the Color Ink Cartridge down into the holder and push it in the direction of the arrow until it clicks into place 11 Close the Cartridge Compartment Cover CARTRIDGE CHANGED appears in the display 12 Press the Down or Up button until BOTH appears in the display 13 Press the Start Enter Button LEFT CARTRIDGE appears in the top line of the LCD display 1 16 Getting Started Print the 480cx User Guide 14 Press the Up or Down buttons until NEW COLOR CARTRIDGE appears in the lower line of the display 15 Press the Start Enter button to confirm your choice RIGHT CARTRIDGE appears in the top line of the LCD display 16 Press the Up or Down buttons until NEW BLACK CARTRIDGE appears in the lower line of the display 17 Press the Start Enter button to c
96. ged into a concave shape below the original diagonal the enhanced image will be darker than the original Normal Image Darkened Image E Operation Click on the Tonal Map icon in the Preview window or the Tonal Map tab in the Enhancement dialog box Tonal Map dialog box will appear 2 Click on the Tonal Map curve an indicator appears which can then be dragged to change the shape of the curve a Ifapreviously saved Tonal Map is desired select the Load button An Open dialog box appears for you to open the desired file Overview 6 33 Print the 480cx User Guide b Or click on the Reset button to return the Tonal Map to the default diagonal as in the original C Click the Save button to save the changes as a customized setting A Save As dialog box will appear upon selection of this button Enter the name for the customized curve and click on the OK button 3 Select the Histogram button to see a histogram of the changes made Select the OK button to accept all the changes or the Cancel button to abandon all unsaved changes Tonal Map with Color Scanning With color scanning selected you may select a color channel via the color buttons This will allow you to adjust the Tonal Map for each color in the Red Green and Blue spectrum The same procedure applies for color as is described above for Gray 256 Scales Color Channel Buttons 6 34 Scanning Print the 480cx User Guide In the
97. he Default Contrast set up menu DEF CONTRAST NORMAL The current Default Resolution is displayed 8 Press the Left or Right button repeatedly until you find the desired mode a NORMAL use with documents of average or normal contrast a DARKEN use with documents with low contrast or light images a LIGHTEN use with documents with high contrast or dark images Q Press the Start Enter button to select the desired mode The Resolution or Contrast setup menu selection is displayed 10 Press the Stop button to return to Standby mode Getting Started Print the 480cx User Guide Arrange Alignment The Arrange Alignment menu settings provides an easy way to check and adjust Ink Cartridge print head alignment To run the Arrange Alignment 1 2 Press the Menu button then press the Maintenance button on the one touch keypad The display indicates SELF TEST Press the Down button ARRANGE ALIGNMENT appears in the display Press the Start Enter button PRINTING appears on the LCD display The WorkCentre 480cx will then print out a Cartridge Alignment pattern sheet consisting of aseries of four test patterns The patterns are designated A B C and D Each pattern is made up of a series of lines which are individually numbered By selecting the straightest line from each pattern you can optimize the print head alignment After printing out the Cartridge Alignment sheet the Cartridge Maintenance set up menu ap
98. he resolution will result in corresponding increases in image detail and image file size See the examples of images at 75 and 300 dpi 75 dpi 300 dpi You can select any one of the resolution settings shown on the Resolution menu or specify your own resolution by selecting the Custom option which invokes the Custom Resolution dialog box Using the Custom Resolution dialog box three custom resolution settings can be made These three settings can then be displayed and selected from the Resolution menu To use the Custom Resolution dialog box Type the desired resolution in dpi 2 Click OK 3 The custom resolution created will then be displayed in the Resolution menu Note The Resolution settings can be restored by clicking Default All at the bottom of the Basic tab Overview 6 15 Print the 480cx User Guide Reduce Enlarge This feature allows an image to be automatically enlarged or reduced as it is scanned The default scaling factor is 100 The selected scaling factor affects size of the printed scan output This feature is available when the scanned image type is set to one of the color choices or to Gray 256 scales Reduce Enlarge fafa rane e 400 ey 250 200 150 100 je 25 Custom Note When scanning a printed image for screen display only scale the image down to increase processing speed and decrease the file size 6 16 Scanning Print the 480c
99. he scanning software determines the size of the resulting scanned image and displays this information Descreen This selection is used to eliminate moire patterns from the output image Moire patterns are objectionable patterns resulting from the superimposition of different patterns of curves Moire occurs as a result of differences in the screen pattern used to print the document and the scanner electronics Moire may appear as checkered patterns bands or dots Descreen preprocessing can minimize the transfer of moire patterns into your image file Descreen aa No Descreen gt a No Descreen rs Art print 1 75 Ipi Ld Magazine 123 ki Newspaper 85 Ipi 6 18 Scanning Print the 480cx User Guide Besides a default setting of No Descreen the Descreen selector provides three grades of descreen preprocessing as described below No Descreen No descreening Art print 175 Ipi The Art print selection is used to smooth the fine dot pattern found in high quality art prints and magazines made in a resolution higher than 200dpi Magazine 133 Ipi The Magazine selection is used to smooth the fine dot pattern found in glossy magazines made in the resolution higher than 200dpi Newspaper 85 Ipi The Newspaper selection smooths the coarse grain pattern commonly found in newspaper images made in a resolution higher than 200dpi Note The preview display is not affected by the Descreen option In order t
100. ht produces white light Excellent color details can be obtained using this scan mode but be aware that True Color images require considerable disk space to save them For instance an A4 size 8 5 x 11 300 dpi True Color image may require 24 megabytes of storage space uncompressed Additionally a high color or true color graphics card is required to adequately display the color information 256 Colors Images scanned in 256 Colors mode are scanned in a maximum of 256 colors The quality is not as high as True Color RGB but it is acceptable for most applications File sizes are considerably smaller than those of True Color RGB An A4 size 300 dpi 256 Color image may require 8 megabytes of storage space uncompressed Photographs may be successfully scanned in 256 colors Overview 6 11 Print the 480cx User Guide Gray 256 Scales Images scanned in Gray 256 Scales mode are scanned in 256 shades of gray If high quality copies of photographs or other continuous tone originals are desired Gray 256 Shades mode is the best choice Gray 256 Scales provides accurate representation of black and white and intermediate gray shades between black and white for each individual pixel It actually provides 256 shades representing white by the value 255 and black by the value zero with progressively lighter intermediate shades of gray by values from 1 through 254 Halftone B W This scan mode uses various combinations of bla
101. ically in FAX Mode Press the Receive button until the display indicates FAX 2 When a fax call comes in the machine answers on the second ring and receives the fax automatically Note To change the number of rings before the machine answers an incoming call see Selectable Options on page 1 52 To adjust ringer volume press the Menu button and the System Setup 04 button on the One Touch keypad Ringer volume is the first item displayed Press the Start Enter button Use the Up or Down bution to set the desired loudness Press the Stop button twice to accept and exit Receiving Automatically in TEL FAX Mode If you have an external phone connected to the EXT jack on the left side of the machine you can select TEL FAX mode to receive fax transmissions and answer voice calls Press the Receive button until the display indicates TEL FAX 2 When a call comes in the machine answers on the second ring If a fax tone is sensed the machine receives the fax automatically 4 4 Receiving a Fax Print the 480cx User Guide Note To change the number of rings before the machine answers an incoming call see Selectable Options on page 1 52 To adjust ringer volume press the Menu button and the System Setup 04 button on the One Touch keypad Ringer volume is the first item displayed Press the Start Enter button Use the Up or Down button to set the desired loudness Press the Stop button twice to accept and exit
102. iew windows see page 6 40 Overview 6 7 Print the 480cx User Guide WorkCentre 480cx TWAIN Scanner Help You can refer to the WorkCentre 480cx TWAIN Scanner application on line help for assistance To access on line help move the cursor over the feature of the window that help is desired for A yellow popup dialog box will appear Click on the dialog box to access on line help On line Help contains information about using the menus and commands of WorkCentre 480cx TWAIN Scanner application Use Help anytime you need information on the use of a particular menu or command 6 8 Scanning Print the 480cx User Guide Scanner Control Tabs You can adjust the settings for the document or photograph to be scanned prior to capturing the image using the features of the Scanner Control Tabs Basic image Quay Fiters About Image type Control Tabs Lineart B W Resolution 300 dpi la Reduce Enlarge 100 lele Descreen Saved Settings Standard Job Delete Save As Default 4ll CEACE is Each of these tabs is described in detail in the following sections of this User Guide The Basic Tab see page 6 10 The Image Quality Tab see page 6 21 The Filters Tab see page 6 35 The About Tab indicates the version of the WorkCentre 480cx TWAIN Scanning application Overview 6 9 Print the 480cx User Guide The Basic Tab The features of the Basic Tab are described i
103. igurations are connected to a single telephone line Telephone Connectivity Guidelines 9 19 Print the 480cx User Guide The WorkCentre Telephone Connectors There are two telephone connectors on the side of the WorkCentre They are m Line a EXT The Line connector is always used as a direct connection from your WorkCentre to your telephone wall outlet EXT is used for other accessories such as an answering machine extension telephone and PC fax data modem The rest of this guide shows how to connect these accessories to the WorkCentre using a single telephone line and explains the WorkCentre settings you may use 9 20 Appendix Print the 480cx User Guide You re using your WorkCentre as a stand alone fax machine without a PC This is the simplest of all configurations Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet From the Line connector The WorkCentre is set up at the factory to automatically answer an incoming call If you do not want the WorkCentre to answer the phone set the Receive mode to TEL At the control panel press the Receive button until TEL displays Or you may want to leave the Receive mode on Fax but increase the number of rings before the WorkCentre answers the call At the control panel press the following keys MENU SYSTEM DATA UP ARROW 7 TIMES until ANSWER ON RINGS displays Next en
104. imes QUESTION What is the Electricity at Work Regulation ANSWER The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990 This 1989 Regulation places a duty on all employers and self employed persons to ensure the electrical systems in their premises are constructed maintained and operated in such a manner as to prevent so far as reasonably practicable danger This includes ensuring all electrical products connected to such electrical systems are safely constructed maintained and operated Safety and Legal Requirements for the UK 9 13 Print the 480cx User Guide QUESTION Does Xerox Limited comply with the Electricity at Work Regulation ANSWER The regulation places a duty on all employers and self employed persons to ensure the electrical systems in their premises are effectively safe The regulation does not impose on amongst others manufacturers or suppliers of such electrical systems However rest assured that all Xerox equipment which Xerox Limited and its authorised distributors supplies to customers conform with all the relevant safety legislation and standards QUESTION Is Xerox equipment safe ANSWER All Xerox equipment supplied by Xerox Limited and their authorised distributors conform to all relevant safety legislation and standards QUESTION Is the Xerox equipment in my premises safe ANSWER All Xerox equipment supplied by Xerox Limited and their authori
105. in Custom User defines paper width and height Printer Settings 5 7 Print the 480cx User Guide Main Tab Cc Note If this tab is accessed through the Printers folder any changes made to settings will become the default settings for the printer Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed The Main tab allows you to specify the document type media type and print quality Xerox WorkCentre 480cx Intelligent Colo r 5 8 Printing Print the 480cx User Guide Print Document As When you select a document type other settings in the printer driver automatically change to accommodate that document type Use the horizontal bar or the right or left arrow to locate the appropriate document type then select Intelligent lets the driver select the best settings for the document you are printing a Vivid Color produces enhanced color printing used for print art drawings business graphics etc a Natural Color produces realistic natural color printing used for photographs a GreyScale optimizes black and white printing and is used to print text Note Only Natural Color and Intelligent modes are available when the Photo cartridge is installed Printer Settings 5 9 Print the 480cx User Guide Media Type When you
106. in paper or up to 10 envelopes or other special media in this feeder It will automatically feed the loaded media one at a time 10 1 Print the 480cx User Guide Centronics Contrast Dial Mode Document Scanner Document Exit Tray Document Guides This refers to the type of printer cable needed for this machine It is called a Centronics parallel interface cable that supports bi directional communications IEEE standard 1284 between your machine and your PC This refers to the difference or contrast between light and dark areas of an image There is a Contrast button on the control panel to increase or decrease image contrast on printed sheets You can select the type of phone line service for your machine Dial or pulse mode The Document Scanner is a device in your machine that scans your document for the purpose of copying or faxing that document The Document Exit Tray fits into the slots on the front of your machine just above the Printer Exit Tray The Document Exit Tray holds those sheets scanned for fax purposes Also called paper guides These guides can be adjusted to the width of the paper medium There are two pairs of guides one for the Automatic Paper Feeder and one for the Manual Paper Feeder 10 2 Glossary Print the 480cx User Guide Document Tray dpi DRPD Dual job ECM MODE EXT Jack The Document Tray fits into the slots in the top of your machine It holds tho
107. ind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Never remove any covers or guards that require a tool for removal unless directed to do so in a Xerox approved maintenance kit Safety and Legal Requirements for the UK 9 11 Print the 480cx User Guide Never defeat interlock switches Machines are designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the product will not operate with covers opened Use of an extension cord with this product is not recommended or authorized Users should check building codes and insurance requirements if an extension cord is to be used Ensure that the total ampere ratings of the products plugged into the extension cord does not exceed the extension cord ampere rating Also make sure that the total amperage of all products plugged into the wall outlet does not exceed the outlet rating If you need additional safety information concerning the copier or Xerox supplied materials you should contact your Xerox representative or you may contact Xerox Environment Health and Safety on UK 44 0 1707 353434 Safety Quality Standards The Xerox WorkCentre 480cx is certified to EN 60950 Other National Standards The Xerox WorkCentre 480cx is also certified in compliance with applicable standards by
108. ing in memory press the UP button until the set up information for the job you wish to add documents to is displayed Press the Start Enter button The machine scans the new documents into memory and returns to Standby mode Cancelling a Job Already in Memory Which is Waiting to be Polled If you want to cancel a job already in memory waiting to be polled follow the procedure below 1 Press the Menu button 2 Press the Add Cancel button on the One Touch keypad The LCD display prompts you to select 1 ADD or 2 CANCEL Sending a Fax Print the 480cx User Guide 3 Press 2 The set up information for the last entered polling job is displayed If you have more than one polling job waiting in memory press the UP button until the set up information for the job you wish to cancel is displayed 4 Press the Start Enter button The job is erased from memory and the machine retums to Standby mode Polling 3 39 3 40 Print the 480cx User Guide PC Faxing This section provides information and instructions for PC Faxing froma computer workstation connected to the WorkCentre 480cx Using this method a fax is sent without first printing it and placing the printed document in the Automatic Document Feeder This process is controlled by aPC Faxing application called LaserFAX Lite What is LaserFAX Lite LaserFAX Lite software is an application that is used to enable PC Faxing using the WorkCentre 480cx If selecte
109. ing of the print nozzles of the cartridges Print Test Page Print a test page to verify that the printer is functioning properly Help Click on this button to access Xerox WorkCentre 480cx driver help 5 20 Printing Print the 480cx User Guide The Xerox WorkCentre Control Program In addition to the printer driver the printer software also includes the Xerox Control Program The WorkCentre Control Program contains setup options that define the operation of your machine The WorkCentre Control Program is included with all operating systems The Control Program includes five tabs a Status Displays the printer status ink levels and print job status Options Includes setup options Cartridges Installs cleans or aligns the cartridge a DOS Printing Includes settings for printing directly from DOS a About Displays the Control Program version Starting the Xerox WorkCentre 480cx Control Program In Windows 95 98 and Windows NT 4 0 Click the Start button and choose Programs 2 Choose the Xerox WorkCentre 480cx from the list 3 Select the Xerox WorkCentre 480cx Control Program on LPT1 4 The Xerox WorkCentre 480cx Control Program on LPT1 window opens The Xerox WorkCentre Control Program 5 21 Print the 480cx User Guide In Windows 3 x From the Program Manager at system startup open the Xerox WorkCentre 480cx group 2 Double click on the Xerox WorkCentre 480cx Control Program icon
110. int the 480cx User Guide Reports Your fax machine can print reports containing useful information like Scheduled Jobs and System Data The following reports are avail able Joumal One Touch button 14 The journal consists of two reports a Transmission Report and a Reception Report Each report contains information concerning transmission or reception activities They can be printed on command or automatically if certain conditions are met see Selectable Options on page 1 52 These reports will be automatically printed after every 40 transmissions or receptions Help List One Touch button 15 This quick reference guide consists of a list detailing the machine s basic functions and commands TX Confirm One Touch button 16 The Message Confirmation Report lists important information about faxes sent from your machine including the remote site fax number a sample of the transmitted text the number of pages faxed the communication mode and the communication results You can set up your machine to print a TX Confirm report a Automatically after each transmission ON a Automatically only if an error occurs during transmission ERR The machine can be set to print no report at all OFF You can print this report manually at any time you want Getting Started Print the 480cx User Guide Schedule Job One Touch button 17 The Schedule Information List provides information about documents currently stored fo
111. ion than Draft Faxprint Quality However Letter Quality Faxprint will print slower and consume more ink Press 1 to choose Letter Quality printing of incoming faxes Press 2 to choose Draft Quality printing of incoming faxes CLOCK MODE Use this feature to determine how time is displayed on your machine Press 1 to select a 12 hour Clock Mode Press 2 to select a 24 hour Clock Mode System Setup 1 57 1 58 Print the 480cx User Guide a DRPD Distinctive Ring Pattem Detection MODE Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients They need to know which number someone is calling on to properly answer the phone Using the Distinctive Ring Pattern Detection feature your fax machine can learn the ring pattern you designate to be answered as a fax Unless you change it this ringing pattern will continue to be recognized and answered as a fax call All other ringing patterns will be forwarded to the extension telephone or ans wering machine plugged into the EXT jack Note Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed
112. ion which includes the addition of new functions or the connection of external devices may impact this certification Please contact your local Xerox Limited representative for a list of approved accessories Safety and Legal Requirements for the UK 9 9 Print the 480cx User Guide WARNING In order to allow this equipment to operate in proximity to industrial Scientific and medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures Your product and supplies have been designed and tested to meet strict safety requirements These include safety agency examination and approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product Follow all warnings and instructions marked on or supplied with the product Unplug this product from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials may result in poor performance and could create a hazardous situation Do not use aersol cleaners Follow the instructions in this User Guide for proper cleaning methods Never use supplies or cleaning materials for purposes other than what they were intended Keep all supplies and material out of reach of children Do not use this product near water
113. isplayed 8 Using the Number Keypad enter the number of the line which appears the straightest from pattern C 9 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment D test pattern is displayed 10 Using the Number Keypad enter the number of the line which appears the straightest from Alignment pattern D 11 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment A test pattern is displayed 12 Press the Stop button to return to normal operation Managing the Print Cartridges 8 21 Print the 480cx User Guide ADF Rubber Retard Pad Replacement After about one year of operation your retard pad will become worn and may impair the performance of the document feeder Follow this procedure to replace the pad 1 Open the document feeder cover 2 Insert a sharp thin object such as the tip of a small screwdriver and release the latches This will release the Holder so that you can remove Retard Pad and Support from the machine A Holder SS f Retard Pad 3 Remove the retard pad and plastic support from the machine 4 Insert a new retard pad and support onto the holder and snap in into place 8 22 Maintenance Print the 480cx User Guide Chapter 9 Appendix Specifications Applicable line Public Switched Telephone Network PSTN or behind PAB
114. itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance CTR 21 Annex lll The Xerox fax options for the WorkCentre 480cx have been approved in accordance with Council Decision 98 482 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your local Xerox representative in the first instance European Product Marking Requirements 9 17 Print the 480cx User Guide In general under the scope of this approval this product has been designed to work with the national PSTNs of the following countries Austria Greece Norway Belgium Iceland Portugal Denmark Ireland Spain Finland Italy Sweden France Luxembourg Switzerland Netherlands United Kingdom The test standard used for this approval is TBR21 To assist in the use and application of terminal equipment approved against this standard the European Telecommunication Standards Institute ETSI has issued an advisory document EG 201 121 which contains notes and voluntary additional requirements to ensure network compatibility of TBR21 terminals
115. l Faxing 3 9 Print the 480cx User Guide Memory Transmission Broadcasting With Memory Transmission Memory TX documents are stored in memory and automatically sent to one or more remote stations Use this feature to send your documents to multiple locations You can store a maximum of ten fax numbers for a memory transmission If you need to send your fax to more than ten locations you can increase the number of fax locations dialed by including a Group Dial number as one of the ten numbers After sending the documents are automatically erased from memory Adjust the document guides to match the width of the document 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine If necessary adjust the resolution and contrast For details see Resolution on page 3 23 and Contrast on page 3 25 3 Press the Menu button then press the Memory TX button on the One Touch keypad 4 Enter the telephone number of the remote machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One Touch keypad dialing of stored telephone numbers see One Touch Dialing on page 3 16 a Speed Number dialing using the numeric keypad see Speed Dialing on page 3 19 3 10 Sending a Fax Print the 480cx User Guide 5 Press the Start Enter button The display prompts you to enter another fax number ANOTHER FA
116. l Program refer to The Xerox WorkCentre Control Program on page 5 21 Set Up Your Machine 1 11 Print the 480cx User Guide Installing Ink Cartridges 1 Lift open the Control Panel cover by pulling up on the Control Panel Control Panel The Cartridge Compartment Cover is now accessible 2 Open the Cartridge Compartment Cover by lifting up on the recessed handle The Cartridge Carrier Assembly moves to the center of the machine 1 12 Getting Started Print the 480cx User Guide 3 Unwrap and remove the Black Ink Cartridge from its packaging Hold the cartridge by the top only Cc Note Avoid touching the electrical contacts on the cartridge 4 Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge Cc Note Ensure that there are no pieces of tape remaining on the cartridge Set Up Your Machine 1 13 Print the 480cx User Guide 5 Locate the Black Ink Cartridge holder inside the printer The Black Ink Cartridge holder is located on the right side of the Cartridge Carrier Assembly and can be identified by a black key tab 6 Slide the Black Ink Cartridge down into the holder and push it in the direction of the arrow until it clicks into place Cc Note If you wantto install the optional Photo Ink Cartridge you must first remove the Black Ink cartridge Next install the Photo Ink cartridge into the cartridge holder in place of the Black Ink Cartrid
117. l waiting you can put a call on hold and take a second call on the same line by pressing the switch hook button Pressing the Flash button performs the equivalent of a switch hook operation 1 When you are on the telephone and hear the call waiting signal press the Flash button once The first caller is placed on hold you are connected to the second caller 2 Press the Flash button again to return to the first caller CAUTION If your telephone service does not use the switch hook signal do not press the Flash button during acall Doing so could disconnect the call Automatic Redial If the number you dial to send a fax is busy or there is no answer the machine beeps hangs up and waits for the specified retry period It then redials the number If after the specified number of retry attempts retry count the machine fails to connect it returns to Standby mode While the machine is waiting to redial the LCD display shows RETRY REDIAL 2 If you want to redial the number immediately press the Start Enter button To stop redialing press the Stop button You can select the number of retries and the retry interval between each redial attempt See User Options System Data on page 1 51 Other Functions 3 33 Print the 480cx User Guide Priority Transmission When priority transmission is enabled a high priority document can be transmitted ahead of previously scheduled operations A priority transmission interrupts
118. lashing cursor in the display prompts you to enter the date Using the number keypad enter the current date using a MMDDYYYY date format If you make a mistake use the ri ght and left buttons to move the cursor to the digit you wish to change 72 03 1908 04 06 PM After entering the date the flashing cursor will move into the first digit of the time Using the number keypad enter the current time Remember to enter the time according to the current Clock Mode setting 12 or 24 hour format Refer to the previous section CLOCK MODE for details Press Enter when the date and time settings displayed are correct The display indicates the date and time you have set then returns to Standby mode Note Ifan invalid number is entered the machine beeps and does not proceed to the next step If this happens enter the correct number System Setup 1 45 Print the 480cx User Guide Setting the System ID Your Number and Name In some countries you are required by law to indicate your fax number on any fax you send The System ID including your telephone number and name will be printed at the top of each page sent from your machine The System ID including your telephone number and name will be printed at the top of each page sent from your machine Press the Menu button then press the System ID button on the one touch keypad SYSTEM NUMBER appears in the LCD display A flashing cursor in the display prompts you to ente
119. le sent from a PC Getting Started Print the 480cx User Guide User Options System Data Your machine has various user selectable features These options are preset at the factory but you may need to change them To find out how the options are currently set print the System List For more information on printing the list see To Print Reports on page 1 50 Setting an Option Press the Menu button 2 Press the System Data button on the One Touch keypad The display shows the first option menu 3 Scroll through the options by pressing the Down or Up buttons repeatedly 4 When the option you want appears in the display enter the number for the desired setting Or You can use Right or Left buttons to select the desired setting 5 Press the Enter button to store your choice in memory You can exit from setup mode at any time by pressing the Stop button When you press the Stop button the machine stores the options you changed and returns to the Standby mode System Setup 1 51 1 52 Print the 480cx User Guide Selectable Options These instructions assume you ve followed the steps listed in the previous procedure Setting an Option and the machine is prompting you to change one of the options listed below All of these options are menu settings accessed by the One Touch button 01 System Data a PAPER SIZE Select the paper size you will be printing on Press 1 for letter LTR 2 for A4 size or 3 to u
120. lt is CR Only The Xerox WorkCentre Control Program 5 27 Print the 480cx User Guide Text Scale Mode Click Text Scale Mode to turn text scaling on or off Text Scale Mode affects the vertical line spacing of your print job For example for a 216 x 279 mm 8 5 x 11 in page with a 13 mm 1 2 in bottom margin Off prints 63 lines per page On prints 66 lines per page Cc Note When Perforation Skip is On Text Scale Mode is ignored Perforation Skip Click Perforation Skip to turn Perforation Skip on or off Turning Perforation Skip on adds a 13 mm 1 2 in top margin to the print job High Speed Printing Click High Speed Printing to print at a faster rate Form Feed Timeout Form Feed Timeout designates the timeout period for form feed The default is 15 seconds 5 28 Printing Print the 480cx User Guide Using the About Tab The About tab gives the Software version number and Copyright information for the Control Program 4f Xerox WorkCentre 480cx Control Program o Pi Ea The Xerox WorkCentre Control Program 5 29 Print the 480cx User Guide 5 30 Printing Print the 480cx User Guide Chapter 6 scanning Overview The WorkCentre 480cx TWAIN Scanner Program is an image scanning program that operates under various image editing and OCR applications The WorkCentre 480cx TWAIN Scanner Program includes drivers which may be used with any TWAIN compliant application softwa
121. me to answer a call Enter the ring count by selecting a number from 1 through 7 on the number keypad System Setup 1 55 1 56 Print the 480cx User Guide SEND FROM MEMORY With this feature enabled all transmission documents are automatically scanned into memory and it will not be necessary to wait until documents in the Automatic Document Feeder ADF ate sent out before you can send or store other fax jobs Press 1 to tum this feature on Press 2 to tum this feature off LOCAL ID Enabling this feature causes the machine to automatically print the page number date and time of the reception at the bottom of each page of a received document Press 1 to tum this feature on Press 2 to tum this feature off CONT POLL REPORT Continuous Polling Report You can configure your WorkCentre 480cx to automatically poll and retrieve faxes from unattended fax machines This can be set up to occur daily at regular intervals By enabling the Continuous Polling Report every time continuous polling ends a multi communication report will be printed The report will contain the results for each registered station Press 1 to tum this feature on Press 2 to tum this feature off Getting Started Print the 480cx User Guide FAXPRINT QUALITY This feature determines the print quality for incoming faxes The two choice available are Letter Quality LQ and Draft Letter Quality Faxprint will print out faxes at a higher resolut
122. mprove after repeating the nozzle test the problem may be caused by dried ink on the print cartridge nozzles contacts a carrier contacts in the printer Follow this procedure 1 Remove the print cartridge See Replacing the Print Cartridge on page 8 17 2 Usea clean lint free cloth dampened with water only to gently clean the entire copper colored area including the nozzles and contacts To dissolve any dried ink hold the damp cloth against the nozzles for about three seconds Gently blot and wipe dry If you are cleaning a color print cartridge be especially careful to wipe the nozzles in only one direction so the colors do not mix Managing the Print Cartridges 8 11 Print the 480cx User Guide 3 Allow the copper colored area to dry then reinstall the print cartridge and repeat the nozzle test If the line is still broken clean the print cartridge carrier contacts in your machine Cleaning the Cartridge Carrier Contacts on page 8 12 If print quality still has not improved replace the ink cartridge Cleaning the Cartridge Carrier Contacts Open the Control Panel and the Cartridge Compartment Cover 8 12 Maintenance Print the 480cx User Guide 2 Unplug the power cord from the electrical outlet or the rear of the machine A J L SS Managing the Print Cartridges 8 13 Print the 480cx User Guide 3 Remove the Print Cartridges
123. must attach an answering machine to the EXT jack on the left side of your machine Press the Receive button until the display indicates ANS FAX Any incoming voice calls will be answered by the answering machine The caller can then leave a message on the answering machine 2 Ifa fax tone is detected on the line the fax receive mode is automatically activated Note If you set your machine to ANS FAX mode and your answering machine is switched off or no answering machine is connected to the Xerox WorkCentre 480cx the machine will automatically go into fax receive mode after six rings If your answering machine has a user selectable ring counter set it to answer incoming calls after one ring If the machine is in TEL mode and an answering machine is connected to the machine turn off the answering machine This will prevent the answering machine s outgoing message from interrupting your phone conversation 4 6 Receiving a Fax Print the 480cx User Guide Receiving a Fax When the Machine is Out of Paper Incoming fax transmissions are automatically stored in memory under the following conditions a The WorkCentre 480cx is out of paper A paper jam occurs A document is copying A document is printing After receiving documents the machine displays MEMORY RECEIVED and the cause For example NO PAPER When the condition is cleared for example by loading new paper or clearing a jam the machine will
124. n making multiple copies there are two collate options ON and OFF a Selecting 1 ON will make 1 copy of page 1 2 and 3 in order then makes a second copy of 1 2 and 3 until a total of n copies has been made SORT a Selecting 2 OFF will make n copies of page one n copies of page two and so on These copy sets will all be stacked on top of each other GROUP Press 1 or 2 to choose the desired collation method You can also press the Down button to choose the default collation setting 2 0 FF The LCD display scrolls back and shows the first option number of copies 7 Press the Start Enter button or the Copy button to begin the copy operation Note When setting the copy options pressing the Copy button will begin the copy operation immediately without displaying any remaining options 2 4 Making a Copy Print the 480cx User Guide ei Chapter 3 Sending a Fax Options for Sending a Fax Using the WorkCentre 480cx You can send faxes with the WorkCentre 480cx in one of two ways By placing the document in the Automatic Document Feeder and entering the information required for faxing at the WorkCentre 480cx Control Panel This is called Manual Faxing For information and instructions for Manual Faxing refer to Manual Faxing on page 3 2 a By faxing the document directly from your computer workstation using LaserFAX Lite a software application included with your WorkCentre This is called PC Faxing For inf
125. n this section All of the features of this tab are available when the Image type selection is True Color 256 Colors or Gray 256 Scales Refer to the table below which indicates the tab features that are available for the Lineart B W and Halftone B W Image Type selections Color or Gray Lineart B W Halftone B W 256 Scales Image Type Available Available Available Resolution All selections 300 200 and 300 200 and available 150 dpi 150 dpi selections only selections only available available Reduce Enlarge Available Not Available Not Available Descreen Available Not Available Not Available Image Type This menu specifies the mode in which the image is to be scanned Each of the selections available are explained in detail below Image type Lineart BAW True Color RGB 256 Colors E Gray 256 scales Halftone B W fatal a Lineart BAW The following examples of the scan modes illustrate possible output for the scanned image Scanning Print the 480cx User Guide True Color RGB In this scan mode your scanner captures 24 bits of color image information for every dot pixel in your resulting scanned image Therefore over 16 million colors are possible RGB simply stands for Red Green Blue these being the additive primary colors Additive refers to the addition or mixing of light of different colors For example mixing equal proportions of fully saturated red green and blue lig
126. nd of Job Select Close Status at End Job to close the Control Program when the job is finished printing Sound Effects Enabled Select Sound Effects Enabled to turn on the sound effects that accompany printer software messages If you live outside the U S these sound effects were enabled when you installed the software a Enable Buffer Mode Select Enable Buffer Mode if your printer pauses frequently every two or three lines during a print job and prints pages with alternating bands of light and dark print The printer pauses frequently because it is printing data faster than the computer can send it Banded printing occurs when the printer pauses frequently When you select this option it takes longer for the first page of a job to begin printing a Disable Xerox WC480cx DOS Printing Enable DOS printing to other printers Select this feature when you are using a DOS application to print to a printer other than your Xerox WorkCentre 480cx Uncheck this option when you are using a DOS application to print to your Xerox WorkCentre 480cx After checking or un checking this option you must restart Windows 3 x for the change to take effect Note Ifa Xerox printer and another printer are connected to the same port on your computer through a switch box or other device check Disable Xerox WC480cx DOS Printing and restart Windows before switching from one printer to the other Switching printers without selecting this option may
127. ndby mode press the Stop button Getting Started Print the 480cx User Guide Default Settings The default print resolution and contrast can be set to their most frequently used modes Whenever a document is sent or copied the home contrast and resolution mode will be activated unless otherwise changed by using the Resolution or Contrast button on the control panel 1 Press the Menu button then press the System Setup button on the one touch keypad The display indicates RINGER VOLUME Press the Up or Down button until DEFAULT SETTING appears Press the Start Enter button The display prompts you to choose Resolution or Contrast RESOLUTION 2 CONTRAST Press 1 or press the Start Enter button to enter the Default Resolution set up menu You may also use the Up and Down buttons to select 1 RESOLUTION DEF RESOLUTION FINE The current Default Resolution is displayed System Setup 1 39 1 40 Print the 480cx User Guide 5 Press the Left or Right button repeatedly until you locate the desired mode a STANDARD use with most documents a FINE use for documents with fine detail such as small print a SUPER FINE use for documents that have extremely fine detail 6 Press the Start Enter button to select the desired Default Resolution The display again prompts you to choose Resolution or Contrast RESOLUTION 2 CONTRAST 7 Press the Up and Down buttons or 2 onthe Number keypad to enter t
128. ne touch or speed dial location RETRY REDIAL The machine is waiting You can press Start to for the programmed immediately redial or interval to automatically Stop to cancel the redial redial a previously busy operation station COMM ERROR There is a fax Try faxing again communications problem 7 8 Troubleshooting Print the 480cx User Guide LCD Display Meaning Solution INCOMPATIBLE e Remote machine did Confirm the features of not have the the remote party s requested feature machine such as Polling e The remote machine Try sending the fax toa has insufficient another fax machine memory to complete the operation you are attempting DOCUMENT JAM The document jammed Refer to Clearing Jams in the paper feeder on page 7 2 to remove any jammed paper DOOR OPEN The cover is not Press down on the cover securely latched until it snaps in place GROUP NOT You have tried to select Group Location Feature AVAILABLE a group location where is not available only a single location number can be used LINE ERROR Your machine cannot e Try again If the connect with the remote site or it has lost contact because of a problem on the phone line failure persists wait an hour or so for the line to clear then try again e Turn on ECM mode See User Options System Data on page 1 51 LCD Display Error Messages 7 9 Print the 480cx User Guide
129. not lifted while the ringing tone is sounding the machine will switch to automatic fax reception mode a TEL In TEL mode automatic fax reception is turned off You can receive a fax only by manually picking up the external phone to accept the call and then pressing the Start Enter button to receive the fax a ANS FAX To use the ANS FAX mode you have to attach an answering machine to the EXT jack on your fax machine If the WorkCentre 480cx senses a fax tone it automatically switches to fax reception mode However if a fax is not sensed the WorkCentre 480cx routes the call to the answering machine and the caller can leave a message 4 2 Receiving a Fax Print the 480cx User Guide Determining the Reception Mode The current reception mode is displayed in the bottom line of the LCD display window TANHLTS 199 LOOs 08 30AM FAX Reception mode If you seldom use the fax line for phone conversations set the WorkCentre 480cx to either FAX mode or TEL FAX mode In these modes the WorkCentre 480cx answers incoming calls and receives faxes automatically Note During PC file printing an incoming fax will be received and stored in memory The memory is also used for PC file printing If you are printing a large PC file it is recommended that you stop PC file printing while receiving a fax This will maximize memory space for the incoming fax Reception Modes 4 3 Print the 480cx User Guide Receiving Automat
130. ns One touch Label OS Parallel interface port Megabyte A measure of memory storage capacity Millimeter A unit of length This expression refers to MonthDay Year in an eight digit format This is a set of 20 buttons found on the left front of the machine s control panel Each button can be set up to automatically speed dial a phone number or a group of phone numbers This is a removable paper label that is positioned over the one touch buttons on the left front of the machine s control panel Operating System Windows 95 is an Operating System This refers to the printer port found on the back of your machine The Centronics printer cable plugs into this port 10 6 Glossary Print the 480cx User Guide Portrait Power Saving Printer Driver Printer Exit Tray A printing term specifying that the long axis of the printed page is vertically oriented This feature lets you reduce machine power when the printer is idle You can change the length of time the printer waits after a job is printed before power is reduced The Printer Driver is software that you load into your PC that enables your PC to print a document from its PC application to your printer This tray fits into the bottom front of your machine and holds the printed sheets as they exit from the machine This tray has an extender flap for longer sheets Random Access Memory All PCs need RAM to execute programs 10 7
131. nsmission 0 00 eee eee 3 8 Memory Transmission Broadcasting 0 e eee eee 3 10 Delayed Transmission 0 0 00 3 12 Adding Documents To a Standby Operation 5 3 14 Canceling a Standby Operation 0 0 anaran 3 15 Configuring Automatic Dialing Features 00000 eee 3 16 One Touch Dialing 0 cc eects 3 16 Storing a Number for One Touch Dialing 3 16 Dialing a One Touch Number 00000 e eee eee 3 17 Speed Dialing 00 cece eee 3 19 Storing a Number for Speed Dialing 000 3 19 Dialing aSpeed Dial Number 000 0 eee eee 3 20 Group Dialing for Multi Address Transmission 3 20 Storing One Touch or Speed Dial Numbers for Group Dialing 3 20 Setting Document Resolution and Contrast 20000 ae 3 23 Print the 480cx User Guide RESOMUMON io een ee eas Rede ae Ea RDE OE aan Paden eee ERRE 3 23 Conttast26ec4ebbebded bhedt iw i a GA e bs 3 25 Using the Number Keypad 2 0 0 0 ee es 3 25 Entering Alphanumeric Characters 202000 ee euee 3 26 Keypad Character Assignments 000000e ee eee 3 28 Entering Numbers 00 cs rstedss secede ated eaea raed he 3 28 Editing Numbers or Names 0 0 00 eee eee eee eee 3 29 Inserting aPause 0 2 eee ee eee 3 29 Other FUNCHONS esasen ke Pace he ene Pee eed a ee Bes 3 30 Redial seteeeececas
132. nt Guide Control Panel Document Exit Trav Paper Exit Trav Paper Feeder Extension Trav Automatic Paper Feeder Envelope Guide Cartridae Storace Area Cc Note Your machine may look slightly different than the illustration 1 2 Getting Started Print the 480cx User Guide Rear View Power Cord Connector PC Cable Connector Inside Color Ink i Cartridae P XN A Q IN Black Ink s Cartridae Control Panel Cover Set Up Your Machine 1 3 1 4 Print the 480cx User Guide Choosing a Location To help guarantee trouble free operation of your machine place it on a flat stable surface near your workstation Leave enough space to allow for easy paper loading paper unloading and opening of the front cover Do not place your machine In direct sunlight Near heat sources or air conditioners n dusty or dirty environments Setting Up Your Machine Document Input Tray Insert the two tabs on the tray into the slots as shown Fold out the extension tray if necessary Getting Started Print the 480cx User Guide Paper Exit Tray Slide the Paper Exit Tray out from the base of the machine If desired fold out the extension tray Document Exit Tray Insert the two tabs on the document exit tray into the slots on the front of your machine Fold out the extension tray if necessary Set Up Your Machine 1 5 Print the 480cx User Guide Telephone Line
133. ntal and bidirectional alignment Align the cartridges after you install a new print cartridge or when the black portions of text or graphics do not align with the color portions Note The bidirectional alignment patterns cannot be adjusted when the Photo cartridge is installed 5 26 Printing Print the 480cx User Guide Using the DOS Printing tab Use the DOS Printing tab to change print settings for DOS applications that run from the DOS prompt in Microsoft Windows g Xerox WorkCentre 480cx Control Program o Piel Ea Status Options Cartridges DOS Printing About Emulation Font Settings 2 Driver DO D Char Set pc s M Print Quality _ Font Courier 10 Y Quality EUA Enable Font Downoad I Ink Saver Off bd Other Paper Graphics 75dpi Size CR E Only J Source Auto Feed Text Scale Mode E Type Plain Paper Perforation Skip IV Orientation Portrait ha High Speed Printing IV Form Feed Timeout 15 Bl Print Fonts Defaults Close Help Select the desired options in the Print Quality Paper and Font Settings Choose if desired Print Fonts or Defaults Other settings a Graphics Click Graphics to set the addressability in dots per inch dpi The default is 75 dpi a CR Click CR to select a carriage return mode CR LF instructs the printer to perform a line feed LF after each carriage return CR The defau
134. nto memory in only three seconds reducing total copy time 4 Press the Copy button twice The machine will make a copy To make copies using the Copy menu features Adjust the document guides to match the width of the document 2 Slide the document face downinto the Automatic Document Feeder until it is grasped and pulled into the machine 3 If necessary press the Contrast button or the Resolution button You may choose STANDARD FINE or SUPER FINE resolution Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page into memory in only three seconds reducing total copy time Making a Copy Print the 480cx User Guide 4 Press the Copy button to display the COPY menu For two or more copies 2 to 99 enter the desired number using the Number keypad then press the Down button or press Start Enter CORY 0199 01 gt 5 The display shows the next option the COPY RATE menu where you can manually adjust the copy image scale size settings The number in the right corner of the bottom line shows the current image percentage To reduce or enlarge the image size enter the percent value 25 to 200 using the number keypad COPY RATE 25 200 lt 100 gt Press the Down button to confirm your settings 6 The display shows the next option the COPY COLLATE menu COBVTCOMTAME IONE AOHE Making a Copy 2 3 Print the 480cx User Guide Whe
135. nts to the pages already in memory displays the number of total pages and added pages then returns to Standby mode Canceling a Standby Operation 1 Press Menu then press the Add Cancel button on the One Touch keypad The display prompts you to select 1 ADD or 2 CANCEL Press 2 The display shows the operations currently reserved in memory Press the Down orUp button repeatedly until you find the operation you want to cancel Press the Start Enter button to cancel the job Manual Faxing 3 15 3 16 Print the 480cx User Guide Configuring Automatic Dialing Features One Touch Dialing One Touch dialing lets you use any one of the 20 One Touch buttons located on the left of the machine s control panel to automatically dial a number Storing a Number for One Touch Dialing When assigning a One Touch number press and hold the One Touch button 01 through 20 for 2 seconds The display shows TXX where T signifies you are assigning a One Touch number and XX designates the selected One Touch button If anumber is already stored in the location the display shows the number in the upper line and 1 RENEW 2 OTHER in the bottom line Press 1 to delete the existing number or 2 to select another One Touch button 2 Enter the number you want to store up to 46 digits using the Number keypad then press Start Enter To insert a pause between numbers when dialing press the Redial Pause button If you make a mi
136. o see the results of Descreen process it is always necessary to scan the image and examine the output image on the workstation display Overview 6 19 Print the 480cx User Guide Saved Settings Saved Settings allow the user to save a custom scan configuration Saved Settings Standard Job x a Standard Job Temporary Job Favorite Job User Define 1 User Define 2 Saved settings are used when the user wants to scan with a specific set of parameters on a regular basis The saved settings give the user the ability to create a named set that can be selected at any time avoiding the work of manually re entering the parameters 6 20 Scanning The Image Quality Tab Print the 480cx User Guide The features of the Image Quality tab are described below All of the features of this tab are available when the True Color RGB 256 Colors and Gray 256 Scales selections are made for Image Type Refer to the table below which indicates the tab features that are available for the Lineart B W and Halftone B W Image Type selections True Color Gray 256 Lineart B Halftone RGB Aha Scales Ww B W 256 Colors Color All channels Gray Gray Gray Channel Available Channel Channel Channel Selection Only Only Only Highlight Available Available Available Available Control Shadow Available Available Not Not Control Available Available Midtone Available Available Not Not Control Available Available Advanced Av
137. onfirm your choice The Cartridge Carrier Assembly moves back to the docking position 18 Runa Cartridge Alignment Test This will ensure that your WorkCentre 480cx generates the best possible prints Refer to Arrange Alignment on page 1 41 CAUTION Do not power off the machine until the Cartridge Carrier Assembly has moved back into the docking position If no menu choices are made the Carrier Assembly will automatically return to the docking position after about one minute Set Up Your Machine 1 17 Print the 480cx User Guide Storing Ink Cartridges The ink cartridge storage unit provides a convenient place to store an extra black or color print cartridge and prevents an opened cartridge from drying out To store a ink cartridge in the storage unit Insert the ink cartridge into the storage unit and push down lightly until it clicks into place When switching between photo and black ink cartridges keep the unused one in the ink cartridge storage unit The storage unit prevents the cartridge from drying out while providing easy access to it 1 18 Getting Started Print the 480cx User Guide To remove a print cartridge from the storage unit Push the cartridge down slightly and pull it toward you Set Up Your Machine 1 19 Print the 480cx User Guide Loading Paper For best results use high quality xerographic copy paper or inkjet paper Using the Automatic Paper Feeder You can stack paper envelopes
138. onnected to the computer workstation using the supplied IEEE 1284 parallel cable and a phone line has also been connected to the Tel Line input on the left side of the WorkCentre 480cx The system requirements and procedures for installing LaserFAX Lite software are contained in Chapter 1 Getting Started Refer to this chapter if LaserFAX Lite is not already installed on your computer workstation PC Fax Reception 4 13 Print the 480cx User Guide Receiving Faxes With the WorkCentre 480cx LaserFAX Lite can be configured to receive faxes directly to a computer workstation rather than having them print on the WorkCentre 480cx To do this perform the following steps 1 Inthe Xerox WorkCentre 480cxFAX program group select LaserFAX Lite Config The dialog shown below will be displayed LaserFAX Config all of Config Program ___ Exit Config C Wordcraft International Ltd 1997 1998 v 3 5 38 0 Chris Newton and Tim Kirkland 2 On this dialog select the Edit Device button This will cause the Edit Device Details dialog to be displayed An example of this dialog is shown on the next page 4 14 Receiving a Fax Print the 480cx User Guide Edit Device Details WC385 Fax Header Fax Number Telephone Connection Fax Header Direct line LaserFAX will print this text Dial out at the top of all pages sent via this device Connected to COM3 Note American FCC ae regulati
139. onnector 2 Connect the other end of the cable to the parallel port on your computer Refer to your computer documentation for assistance with this procedure 1 8 Getting Started Print the 480cx User Guide AC Power Cord WARNING There is NO On Off switch for the WorkCentre 480cx When the AC power cord is plugged in the machine is fully energized Plug one end of the AC power cord into the back of the machine and the other end into a grounded AC power outlet To AC outlet i 2 The machine tums on and performs a self diagnostic test POWERING UP PLEASE WAIT appears on the LCD display If you are setting up the machine for the first time or if the machine has not been operated for an extended period of time it will emit an alarm sound and the Alarm LED will light SET DATE AND TIME and PRESS START will appear on the LCD display SET DATE AND TIME PRESS START Set Up Your Machine 1 9 Print the 480cx User Guide 3 Press the Start button A flashing cursor will appear on the first character of the date in the LCD display 4 Enter the date and time using the Number Keypad If you need assistance entering characters using the Number keypad refer to Entering Alphanumeric Characters on page 3 26 5 Press the Start Enter button to confirm your settings The WorkCentre 480cx returns to standby mode If there are no ink cartridges installed ALL CART EMPTY appears in the top line of the displa
140. ons require that your Desirability High fax number is included in this 2 header if you are using Lime Format 24 Hour 23 45 LaserFAX in the USA Date Format Dialling Method Speaker Device Operations 3 On this dialog select the Receive Faxes to PC checkbox 4 Select OK When a fax is received an entry for the received fax will be displayed in the Received faxes list Double click on the entry to view it You can then decide whether to keep it delete it print it or send it to another recipient For a brief overview of LaserFAX Lite application features refer to LaserFAX Application Features on page 3 51 Note If the WorkCentre 480cx is not connected to the PC or LaserFAX Lite is not running or the Receive to PC option is not selected faxes will be printed on the WorkCentre 480cx PC Fax Reception 4 15 Print the 480cx User Guide Note When LaserFAX Lite is running it is not possible to print or scan using the WorkCentre 480cx if Receive faxes to PC is selected If Receive Fax to PC is selected to allow printing or scanning on the WorkCentre 480cx you must shutdown LaserFAX Lite or temporarily disable Receive Faxes to the PC by performing the following steps Select the Display Device information menu 2 Double click WorkCentre 480cx and de select the Receive faxes to PC option Click OK 4 Repeat this process to re enable Receive Faxes to the PC later Troubl
141. ormation and instructions for PC Faxing refer to PC Faxing on page 3 40 3 1 3 2 Print the 480cx User Guide Manual Faxing This section provides information and instructions for faxing a document from the WorkCentre 480cx using the features of the Control Panel Preparing Documents for Faxing You can fax documents that are printed on standard letter legal or A4 size paper Follow these guidelines to prepare your documents Do not attempt to feed the following types of documents into the machine carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper Note If your document falls into any of the above categories make a copy of the document first Use the copy for insertion into the Automatic Document Feeder Remove all staples and paper clips before feeding the document Make sure any glue ink or correction fluid on the paper is completely dry before loading the document Do not load documents containing different sizes or weights of paper Sending a Fax Print the 480cx User Guide Sending a Fax Manually Adjust the document guides to match the width of the document 2 Slide the document face downinto the Automatic Document Feeder until it is grasped and pulled into the machine document auides The display alternately reads DOCUMENT READY and shows the remaining memory capacity Up to 30 sheets may be inse
142. orrect Use or replace the cable with an IEEE 1284 rated cable e The ink cartridge may be empty The printer prints the e The printer cable may be connected wrong data or it prints improperly Check the cable connection incorrect characters e There may be a problem with the printer driver software Exit Windows and reboot the computer Turn the printer off and on e The printer cable may be incorrect Use or replace the cable with an IEEE 1284 rated cable 7 16 Troubleshooting Print the 480cx User Guide Symptom Cause and Solution The paper constantly jams e There is too much paper in the Automatic Paper Feeder APF Remove some of the paper from the APF If printing onto transparencies or labels insert them one at a time in the Manual Paper Feeder e An incorrect type of paper is being used Use only paper that meets the specifications required by the printer e The paper setting method may be incorrect If printing onto envelopes insert the envelopes so that there is a gap of approximately 1 mm 1 32 between the left and right edges of the envelopes at the paper guide Printing is too slow e Ifusing Windows 3 x Print Manager may be disabled From the Control Panel Printers menu check the Use Print Manager box e Ifusing Windows 3 x the Background Printing item in the Option menu of Print Manager may be set incorrectly Select Background Printing from the Option menu in the Print
143. ory in your machine retains the last 10 numbers called If you have dialed the same number multiple times the machine does not count the duplicates 2 Press the Down or Up buttons to search through memory until you find the number you want 3 When the number you want appears in the display press the Start Enter button to commence dialing If a document is loaded in the Automatic Document Feeder transmission begins when the remote machine answers 3 30 Sending a Fax Print the 480cx User Guide Searching for a Number in Memory There are two ways to search for a number in memory You can either scan from A to Z sequentially or you can enter the first letter of the name associated with the number Searching Sequentially through Memory Press the Search button then press the Up or Down buttons to move through the memory until you find the number you want Pressing the Down button allows you to search downward through the entire memory in alphabetical order from A to Z and pressing the Up button allows you to search upward in reverse alphabetical order from Zto A Each time you press the Down or Up buttons the display shows the next number stored in memory While searching through the machine s memory you ll see that each entry is preceded by one of three letters T for One Touch dial S for speed or G for group dial number These letters indicate how the number is stored 2 When the desired
144. osition Configuring Automatic Dialing Features 3 17 Print the 480cx User Guide Remove the clear cover and label using a pointed instrument as shown below Cc Note You may want to write on the label using a pencil in case you wish to change these numbers later 2 Write information on the label and re install the label and cover 3 18 Sending a Fax Print the 480cx User Guide Speed Dialing You can store up to 50 numbers in two digit Speed Dial locations 01 50 Storing a Number for Speed Dialing You can assign up to 50 fax or telephone speed dial numbers using the two digit numbers 01 50 on the Number keypad 1 2 Press and hold the Speed Dual button for 2 seconds Enter a two digit location number 01 through 50 to which you want to store a number then press the Start Enter button If a number is already stored in the location the display shows the number in the upper line and 1 RENEW 2 OTHER in the bottom line Press 1 to delete the existing number or 2 to select another speed dial number Enter the telephone number you want to store then press the Start Enter button To assign a name to the number enter the desired name For information on how to enter names see Entering Alphanumeric Characters on page 3 26 Or If you don t want to assign a name skip this step Press the Start Enter button when the name appears correctly or without entering a name To store more telephone num
145. ot Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C Use the standard line cord provided with the machine to connect it An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant Do not connect this machine to a party or coin operated phone line Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void 9 4 Appendix Print the 480cx User Guide If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage disconnect the machine from the telephone line and call for service Do not reconnect the machine until necessary repairs are made The telephone company will where practical notify you when they need to temporarily disconnect service However if action is reasonable and necessary but prior notice is not practical they may still temporarily disconnect your service In such cases they must e Immediately notify you of their
146. otary dial line ECM MODE Error Correction Mode This mode compensates for poor line quality and ensures accurate error free communication with any other ECM equipped facsimile machine If the line quality is poor transmission time may be increased when ECM is enabled Press 1 to tum the Error Correction mode on Press 2 to tum the Error Correction mode off RX REDUCTION When receiving a document as long as or longer than the paper installed in your machine the machine can reduce the data in the document to fit the paper size in the machine Use this feature if you want to automatically reduce an incoming page that would otherwise be divided into two pages to fit on a single page If the fax machine cannot reduce the data to fit into one page with this feature enabled the data is divided and printed in actual size on two or more sheets There are two RX Reduction modes available On and Vertical Only Press 1 to tum the RX reduction feature on Note that this feature does not apply to the copy mode System Setup 1 53 Print the 480cx User Guide This will reduce incoming pages equally along both axes in order to maintain the proportionality of the original image as shown below Oriainal Received Data Press 2 to tum off RX Reduction Press 3 to enable vertical only RX Reduction The machine will reduce an incoming page containing overflow data along the vertical axis only The net effect will be a vertical compre
147. ove this point will be rendered as pure white If you subsequently broaden the highlight points on the Level Adjustment graph the pixels will be re mapped within the new range thus allowing you to see more detail in the image The Highlight scroll bar allows you to manually set a highlight level The default for the Highlight settings is 255 You can increase or decrease the highlights in a particular image as needed by adjusting this scroll bar The value in the adjacent box will change in the range 1 to 255 as the slider moves Overview 6 23 Print the 480cx User Guide Shadow Shadow fo ae The Shadow value represents the darkest value in an image All pixels below this point will be rendered as pure black If you subsequently broaden the shadow points on the Level Adjustment graph the pixels will be re mapped within the new range thus allowing you to see more detail in the image The default value for Shadow is 0 You can increase or decrease the shadows in a particular image as needed by adjusting this scroll bar Increasing the shadow value has the net effect of darkening the dark areas of your image Decreasing the value has the net effect of lightening the dark areas of your image Midtone Midtone ft 50 _ _f _____ __ All optical devices such as monitors and scanners have some differences in their light sensitivity characteristics 480cx TWAIN Scanner provides Midtone adjustment for you to compensate fo
148. over sheets menu 10 Optional To hold the fax to be sent at a later time select the Hold checkbox 11 Optional Ifa printed copy of the fax is desired when the document is faxed select the Print checkbox 12 Optional Select other features available under the Advanced gt gt button selection For more information on this features see Fax Conversion Dialog Advanced Features on page 3 45 PC Faxing 3 43 3 44 Print the 480cx User Guide 13 To fax the document click the OK button This will result in the job being displayed in the All jobs pending list in the LaserFAX application A LaserFAX MANAGER _ OT x Eile Display Job Options Window Help ee ees e Re a ee tt oa All jobs pending OF x Entries ___1 EE Number Status User Name Proriaus Error jord Subaddn 2324535 MANAGER Jobs completed ioj xi Entries L0 Analyse Description Number Date Time Pages Duration Calls Devic 14 The fax job will appear in this list until it is transmitted using the features of the LaserFAX application At that time it will be displayed in the Jobs completed list Note The features of the LaserFAX application are briefly described under LaserFAX Application Features on page 3 51 For more detailed information on the features of the LaserFAX application refer to the on line help system in the LaserFAX application Sending a Fax Print the 480cx User Guide Fax Conversion Dialog Advanced
149. ow in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to ECP mode through BIOS setting It will help to increase the speed For details on how to set BIOS refer to the documentation for your computer Scanner is busy receiving or printing data When the current job is completed try again The following message There may be a copying or faxing job in appears on the computer progress When the current job is completed screen try the job again 7 24 Troubleshooting Print the 480cx User Guide Symptom Cause and Solution The following message appears on the computer screen There is no document or the document is loaded improperly Insert the document properly and try again Insert the document properly and push it down until the machine grips the document The following message appears on the computer screen The selected port is currently being used Restart your computer and try again A scan error occurred and the scanning has not been completed properly Reset your computer The following message appears on the computer screen Port is disabled Check if the port is properly connected power is on scanner is not busy Then restart your computer The printer cable may be improperly connected or the power may be off Ensure the WC480cx is plugged in Ifthe problem persists turn the computer and printer of
150. ox equipment in my premises ANSWER You may of course request such tests as you deem necessary to satisfy yourself that your Xerox equipment is safe Your Xerox Limited Customer Support will be pleased to advise you on such testing QUESTION I require records of all tests ANSWER After safety testing your Xerox Limited Customer Service Engineer will provide you with a certificate which details the results of all tests completed In the event of any defect being noted the Xerox equipment will be switched off and disconnected from the supply until the defect has been corrected You will be advised of such action to enable such defects to be corrected PLEASE NOTE YOU MUST ENSURE THAT YOUR XEROX EQUIPMENT IS SAFE AT ALL TIMES Safety and Legal Requirements for the UK 9 15 Print the 480cx User Guide Please contact us if you have any queries regarding the information provided in this document Xerox Limited Product Safety Xerox Limited Technical Centre PO Box 17 Bessemer Road Welwyn Garden City Herts AL7 1HE England 9 16 Appendix Print the 480cx User Guide European Product Marking Requirements CTR 21 Annex Il The equipment has been approved in accordance with Council Decision 98 482 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of
151. pears on the LCD display CARTRIDGE MAINT lt is gt 0 30 A The letter A located on the right end of the lower line in the display corresponds to alignment test pattern A The range of numbers bracketed in the center of the display line indicates the range of valid pattern selection choices The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal Using the Number Keypad enter the number of the line which appears the straightest from pattern A System Setup 1 41 1 42 Print the 480cx User Guide 5 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment B test pattern is displayed 6 Using the Number Keypad enter the number of the line which appears the straightest from pattern B 7 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment C test pattern is displayed 8 Using the Number Keypad enter the number of the line which appears the straightest from pattern C 9 Press the Start Enter button to confirm your selection The LCD panel updates and the set up screen for the Alignment D test pattern is displayed 10 Using the Number Keypad enter the number of the line which appears the straightest from Alignment pattern D 11 Press the Start Enter button to confirm your selection The LCD panel updates and the set up sc
152. phanumeric Characters on page 3 26 5 The document is scanned into memory The display shows the remaining memory capacity and the number of pages The machine dials the first telephone number and begins sending the document Other Functions 3 35 3 36 Print the 480cx User Guide Polling What is Polling Polling is used when one fax machine requests another to send a document This is useful for sending unattended faxes The person who wants to receive the document calls the machine holding the original and requests that the document be sent In other words it polls the machine holding the original Note The remote machine must also support Polling to use this feature Being Polled By a Remote Machine TX POLL You can program your fax machine to send documents when polled by a remote fax machine It is possible to assign a Poll Code to prevent unauthorized polling of your fax machine When you secure your machine using a Poll Code only those who know the code can poll your machine Place the document face down in the Automatic Document Feeder If desired adjust the resolution and contrast For details see page Resolution on page 3 23 and Contrast on page 3 25 2 Press the Menu button Press the Polling button on the One Touch keypad The display prompts you to choose one of the two polling options TX Transmission Polling and CONT Continuous Polling Sending a Fax Print the 480cx User Guide 4 P
153. play 4 Press 1 to confirm or use the Right or Left button to choose YES then press the Start Enter button The selected memory is cleared Cleaning the Document Scanner To keep your machine working properly occasionally clean the white roller Automatic Document Feeder ADF rubber and the scanning glass If they are dirty documents sent to another fax machine may not be clear 1 Power off the WorkCentre 480cx by unplugging it from the wall outlet 2 Open the Control Panel by pulling lightly on the Control Panel Cover assembly 8 2 Maintenance Print the 480cx User Guide 3 Disassemble the white roller as follows a b c Both ends of the white roller have plastic bushings that are used to secure the roller in the machine Pull the two bushings slightly inward A Rotate the bushings until they reach a vertical position B Pull the roller upward and out of the machine Cleaning the Document Scanner 8 3 Print the 480cx User Guide 4 Wipe the roller surface with a soft cloth dampened with water ei art 5 Using a cotton swab or a soft dry cloth clean the ADF rubber pad 8 4 Maintenance Print the 480cx User Guide 6 Carefully wipe the scanning glass with a SOFT DRY CLOTH If the glass is very dirty first wipe it with a slightly dampened cloth then with a dry cloth Be very careful not to scratch the gl
154. r Delayed Transmission Priority Transmission Memory Transmission Continuous Polling and TX Polling The list shows the starting time type of operation etc Phone Book One Touch button 18 This Telephone Numbers List indicates all of the numbers currently stored in machine memory as One Touch Dial numbers Speed Dial numbers and Group Dial numbers System List One Touch button 19 This System Data List indicates thestatus of the user selectable options See User Options System Data on page 1 51 After changing any setting print this list to confirm your changes System Setup 1 49 1 50 Print the 480cx User Guide To Print Reports Press the Menu button 2 Press the One Touch button corresponding to the desired report on the one touch keypad Refer to the table below para 4 Button Label Report List Name 14 Journal Transmission or Reception Joumal 15 Help List Help List 16 TX Confirm Message Confirmation Report 17 Schedule Job Schedule Information List 18 Phone Book Telephone Numbers List 19 System List System Data List The selected list will be printed out Other Reports Multi Communication Report This report is printed automatically after sending to or receiving from more than one location and provides detailed information about the operation Note Any report which is configured to print automatically will not print if your machine runs out of ink or paper has a paper jam or is printing a fi
155. r imagination allows Use on any cotton or cotton poly blend fabric Your image is printed in mirror image so when you iron it onto the T shirt the image is viewed correctly Greeting Card Stock Get the most out of card making software with Greeting Cards These cards give your unique personalized cards the look and feel of professional cards You can create cards invitations announcements and more Paper Guidelines 1 29 Print the 480cx User Guide Guidelines for Special Paper and other Media Be sure to read any instructions that come with your special paper These instructions provide important information regarding how to achieve the highest print quality with these papers tis recommended that you feed special paper types one sheet at a time For transparencies and glossy photo paper follow these guidelines Let the printed sheets dry completely before storing them When a printed sheet has dried completely cover the printed side witha sheet of plain not coated paper before storing it this is recommended even if you place the sheets in a clear file or plastic holder Do not leave the film in the paper tray for long periods of time Dust and dirt may accumulate on the film resulting in spotty printing To avoid smudging caused by fingerprints handle transparency film and coated paper carefully To avoid fading do not expose the printed film to prolonged sunlight Store unused media flat Do not remove pape
156. r the telephone number Cc Note If there is a number previously registered it appears in the display 2 Enter the telephone number up to 20 digits to which your machine is connected You can enter a space by pressing the RIGHT button two times If an incorrect number is entered press the Right or Left button to move the cursor under the incorrect digit then enter the correct number or press the Delete button to delete the number 3 Press Enter when the correct number is displayed The display prompts you to enter your ID name 1 46 Getting Started Print the 480cx User Guide 4 Enter yourID name This can be any name up to 20 characters in length You can enter alphanumeric characters using the number keypad Special symbols such as and can be included by pressing 0 repeatedly Cc Note If there is an ID name previously registered it appears in the display If you want to enter the same letter or number in succession for example SS AA 777 enter one digit then move the cursor by pressing the Right button and enter the next digit Use the Right button to insert a space in the name Pressing the Right button two times moves the cursor two positions to the nght creating a space For additional details on how to use the number keypad to enter alphanumeric characters see Entering Alphanumeric Characters on page 3 26 5 Press Enter when the name in the display is correct System Setup 1 47 1 48 Pr
157. r these differences in your scanner and it produces better scanned images To change the Midtone value move the Slider to the left or right to change the values in the adjacent text box The value in the adjacent box will change in the range 0 1 to 10 0 as the slider moves 6 24 Scanning Print the 480cx User Guide Ordinarily good results can be obtained from your machine by leaving the slider at its default value of 1 50 for Gray and 1 30 for Red Green and Blue You may select the Reset Settings from the Settings menu to get the default value However you can adjust the tone values of any or all of the color channels of your images by selecting the Red Green or Blue Channel buttons and dragging the sliders to change the Midtone value You can also directly enter a value in the textbox The Advanced Selection The Advanced selection will present features that allow you to modify the Level Adjustment and Tonal Map of the document For both the Level Adjustment and the Tonal Map functions the window displayed contains small representations known as thumbnail views of the original and enhanced images Samples 1 and 2 To activate the Level Adjustment or Tonal Map functions click on the Advanced button at the bottom of the Image Quality tab Midtone 1 50 The Advanced button e o o Advanced Defaults When this button is selected the Level Adjustment window is displayed by default Overview
158. re The scanner program software will operate the WorkCentre 480cx scanner The TWAIN standard is an image data transfer protocol developed to allow one software package to use many devices Some examples of TWAIN compliant devices are flat bed scanners drum scanners digital cameras and video frame grabbers The TWAIN standard also allows many software packages access to the same image input device Examples of some TWAIN compliant software packages are ScanSoft Pagis Pro ScanSoft TextBridge Pro and Adobe Photoshop ScanSoft Pagis Pro and Textbridge Pro are provided with your WorkCentre 480cx For questions concerning Pagis or TextBridge appllications consult your on line help or visit the Pagis website at http Awww pagis com 6 1 Print the 480cx User Guide The WorkCentre 480cx TWAIN Scanner Program The WorkCentre 480cx TWAIN Scanner Program provides an impressive array of scanning controls and previewing options Monitor rendering capabilities Descreen Flip and rotate Inversion of images A variety of filters Control brightness Gamma correction Reduction or magnification of images and more To access these features the WorkCentre 480cx TWAIN Scanner window below opens when Acquire or a similar selection is selected from the File menu of a TWAIN compliant image editing application 6 2 Scanning Print the 480cx User Guide With this array of image previewing and scanning function
159. rea will again be enlarged by a factor of 100 By repeating this process you can enlarge the preview display of the image up to 800 of its original size As an alternative to the method stated above select the Zoom tool and then while holding the mouse key down drag the cursor over the area you want to enlarge A solid frame defining the area of enlargement will appear while the mouse key is being held down Upon release of the mouse key the defined area will be enlarged Use the scroll bars to view hidden areas of the displayed preview image To use the Zoom Out tool 1 2 Select the Zoom Out tool by clicking the Zoom Out tool icon Drag the cursor to the preview area The cursor will change to a magnifying glass whenever it is in the preview space Zoom out by positioning the cursor in the preview area and clicking the left mouse button Note The Zoom In and Out tools do not affect the image produced by the Scan control It only affects the Preview Display Overview 6 43 Print the 480cx User Guide Width and Height Indicators a w 7 58 H 10 65 The Width and Height indicators will display the width and height of the frame defined with the frame tool File Size Indicator 6 9M The file size indicator will display the file size that will result for the scanned image defined with the Frame tool Prescan Button Prescan The Prescan button is used to obtain a low resolution preview of the
160. reen for the Alignment A test pattern is displayed 12 Press the Stop button to return to normal operation Getting Started Print the 480cx User Guide Clean Head The Clean Head procedure cleans the print nozzles and removes any deposits that may impair printing functions To run the Clean Head Procedure 1 Press the Menu button then press the Maintenance button on the one touch keypad The display indicates SELF TEST Press the UP button CLEAN HEAD appears in the LCD display Press the Start Enter button PRINTING appears on the LCD display The WorkCentre 480cx prints a head cleaning test pattern Note the series of diagonal lines across the top and bottom of the test pattern Breaks within a line of the same color indicate a clogged nozzle Try running the Clean Head procedure again if you see breaks in the diagonal lines Select Language Select Language allows you to configure the default language for the LCD panel display You may choose between five different languages English German French Italian and Spanish To select a default language Press the Menu button then press the System Setup button on the one touch keypad The display indicates RINGER VOLUME 2 Press the Up or Down buttons until SELECT LANGUAGE and ITEM 1 5 appear in the LCD display 3 Press the UPor Down buttons to scroll through the language options A flashing cursor will indicate the currently selected language 4 P
161. regulation To satisfy the FCC regulation the telephone number and name must be included with the printed document To comply with the FCC rules carefully read and follow the instructions listed in this document to program the local ID and name Data Coupler Information This Xerox WorkCentre 480cx machine contains an internal data coupler Its use is restricted by the FCC Federal Communications Commission To comply with the FCC rules you must carefully read and follow the instructions listed below FCC Regulations 9 3 Print the 480cx User Guide This equipment complies with Part 68 of the FCC rules On the rear of this equipment is a label that contains among other information the FCC registration number and Ringer Equivalence Number REN If requested provide this information to your telephone company The REN is used to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called In most but not all areas the sum of the RENs of all devices should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area ASK your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can severely damage telephone company equipment You n
162. ress the Start Enter button to confirm TX POLL The display prompts you to enter a 4 digit poll code Note The poll code is preset to 0000 at the factory This setting represents no poll code 5 If you want to use a poll code enter a 4 digit code except 0000 6 Press the Start Enter button Or If you do not want to secure the transmission with a Poll code press the Start Enter button when the display shows 0000 for TX POLL CODE If you previously entered a poll code and do not want one you may enter 0000 and then press the Start Enter button The machine stores the document in memory The display shows a count of the number of pages being stored in memory and the remaining memory capacity The machine retums to Standby mode and displays a reminder that a Polling Transmission is set The machine automatically switches to FAX mode automatic receiving when configured to be polled Polling 3 37 3 38 Print the 480cx User Guide Adding Documents To the Job to be Polled If you want to add documents to the original documents waiting in memory to be polled follow the procedure below 1 Place the additional documents face down into the Automatic Document Feeder Press the Menu button Press the Add Cancel button on the One Touch keypad The LCD display prompts you to select 1 ADD or 2 CANCEL Press 1 The setup information for the last job stored into memory is displayed If you have more than one job wait
163. ress the Start Enter button to confirm your language selection System Setup 1 43 1 44 Print the 480cx User Guide Adjusting Speaker Volume Press the t button on the front panel to adjust the speaker volume If you cannot hear a dial tone check the phone line connection 2 The display indicates the current volume level Press the Up or Down button repeatedly until the desired loudness setting is displayed Loudness is set in the range from 1 through 7 with 7 representing the loudest setting 3 After choosing the desired volume level press the 0 button to return to the Standby mode Setting the Clock Mode You can configure your machine to display time using either a 12 hour or 24 hour format Press the Menu button then press the System Data 01 button on the one touch keypad PAPER SIZE appears on the display 2 Press the Up button two times CLOCK MODE appears on the LCD display The display prompts you to select either a 12 hour or 24 hour Clock Mode 3 Press 1 to select a 12 hour Clock Mode or Press 2 to select a 24 hour Clock Mode Getting Started Print the 480cx User Guide Setting the Date and Time The current date and time are shown in the display when the machine is on and ready for use Standby mode The date and time are printed on all faxes you send 1 Press the Menu button then press the Date amp Time button on the one touch keypad The current date and time are displayed A f
164. rform the following steps Note The following steps are generally the same for all versions of Windows The actual steps you perform may be slightly different depending on the Windows version and application you are faxing from Additional detail for some of the dialogs is available later in this section of the User Guide You are also encouraged to refer to the on line help for the LaserFAX application and to visit the WordCraft web site at http www wordcraft co uk Open a word processing application on the computer workstation Create or open the document to be faxed Select Print from the word processing application BR WO N e When the application print dialog is displayed select LaserFAX on LFPT PRN as the printer 5 Select OK or Print to send the document to LaserFAX Even if LaserFAX is not open it willload automatically when you send the document to it as a printer PC Faxing 3 41 Print the 480cx User Guide 6 After the document has been converted to a fax image the Fax Conversion dialog will be displayed This dialog prompts you for details of the transmission FAX Conversion x Fax number pooo OK Description fistatfm Cancel I Hold I Print o H Advanced gt gt Cover sheet 7 Enter the fax number manually or click the Phonebook button to select from your LaserFAX Phonebook If you have already defined entries in the Phonebook you can type a key name assigned to a Phonebook ent
165. rizontal bar Color Channel Buttons 6 28 Scanning Print the 480cx User Guide The effect of the Histogram plot changes in the Histogram dialog box may be restricted to a single color channel by selecting the Red Green or Blue channel buttons Changes may be applied to all three color channels by selecting the Master button Color saturation information at indicated levels will appear above the Histogram plot Clicking the Histogram button at the bottom of the dialog box displays a histogram for the entire preview area with statistics dears FIN Sd ae lea E Posted mE Note For grayscale scanning the Red Green and Blue buttons will not be available Overview 6 29 Print the 480cx User Guide Operation Summary 1 Select the Advanced button on the Image Quality tab This will display the Level Adjustment window On the histogram use the mouse key to click on the Black Gray or White triangles to make changes to the Shadow Midtone and Highlight respectively To see the changes and compare them to the original previewed image click on Sample 1 to see the enhanced image To make a second enhancement for comparison click on Sample 2 Make new enhancements to the original Compare the images of Samples 1 and 2 After completing enhancement settings click on the desired sample to choose the image Click OK to save the changes and close the Enhancement dialog box If you do not want
166. rm a switch hook operation such as call waitina 10 Speaker Use to adiust the volume of the internal speaker Search Delete Use to search for numbers in memory Also use to delete dia in the edit moce Receive Receive Mode its Use to choose the receive mode vou want to use The selected mode is displaved Resolution Use to choose the resolution of copied or transmitted documents Contrast Use to choose the contrast of copied or transmitted documents Number Keypad Use to dial numbers manually or to enter letters and numbers for various proarammina functions Using the Control Panel 1 37 1 38 Print the 480cx User Guide System Setup Ringer Volume You can adjust the volume of the ringer to the desired loudness Press the Menu button then press the System Setup button on the one touch keypad The display indicates RINGER VOLUME 2 Press Enter then press the Up or Down button to choose the desired loudness of the ringer You can choose between OFF LOW MED medium or HIGH settings The selected ringer sounds and the display indicates the loudness level Note The machine will work normally even if the ringer is set to off RINGER VOLUME LEVEL MED 3 Press Enter when the desired volume level is selected The display indicates the next setup menu DEFAULT SETTING For details on the Default Settings menu see Default Settings on page 1 39 4 Toreturn to Sta
167. rnal Automatic Dialing One Touch Dialing Automatic Paper Feeder Automatic redialing Broadcasting Buttons Contrast Express Form Feed Ment sfc Saute d gated bane Receive Redial Pause Resolution Right and Left Search Delete Speaker Speed Dual Start Start Enter Up and Down Cc Canadian Certification Canceling Fax transmission Polling Standby operations Choosing a location Cleaning the document scanner 4 6 1 55 Clearing Jams When faxing When printing Clock Mode Color Channel Confirming fax transmission Contrast Button Contrast settings for faxes Control locations and functions Copy Adjusting contrast Copy Collate menu Copy features Enlarging Reducing Grouping Making a copy Quick copy Setting the number of copies Using Copy menu features Copy menu D Delayed Transmission Canceling Delete Button Dial Mode Discard Size Distinctive Ring Pattern Detection Document jams Avoiding Document scanner Cleaning Drivers Uninstalling DRPD E Electricity at Work Regulation Index 1 Index 2 Print the 480cx User Guide Enlarging copies 2 3 Envelopes Loading 1 20 Error Correction Mode 1 53 Errormesages 7 8 Express Button 1 36 F Fax Mode Receiving automatically 4 4 Fax problems 7 12 Faxing Adding documents to 3 14 Aftertakking 3 7 Automatic Redial
168. rs using the Number keypad For example when you set up your machine you enter your name or your company s name and telephone number When setting up One Touch or Speed Dial numbers you will also need to enter telephone numbers and names Setting Document Resolution and Contrast 3 25 Print the 480cx User Guide When prompting you to enter a name the LCD display will appear as shown below TDS You can then use the procedures described below to enter up to 20 letters and special characters numbers or spaces Entering Alphanumeric Characters Locate the button labeled with the character you want Press the button repeatedly until the correct letter appears in the display Fa 3 f o 99 Pash fr 5 00G For example to enter the letter O press the 6 key labeled MNO Each time you press the 6 key the display shows a different letter first M the N and O and finally 6 You can enter special characters space plus sign etc in the name by using the 0 key See Keypad Character Assignments on page 3 28 3 26 Sending a Fax Print the 480cx User Guide Cc Note Only upper case letters are available The letter appears in the display 2 Toenter another letter locate the Number keypad button labeled with the letter you want Press the button repeatedly until the letter appears in the display If the next letter is printed on the same Number keypad button move the cursor by pressing the
169. rs from their protective packaging until you are ready to use them Store unused media at temperatures between 59 and 86 degrees Fahrenheit 15 to 30 degrees Centigrade The relative humidity should be between 10 and 70 If the print density of your page is very high light paper stock may curl slightly due to the large amount of ink If you need to print dense graphics try printing on heavier stock a Donotuse thicker paper than meets the specifications for this machine Printing with a paper that is thick enough to come in contact with the print head nozzles may damage the cartridge 1 30 Getting Started Print the 480cx User Guide Installing Software System Requirements Proper operation of the WorkCentre 480cx requires that your personal computer meets or exceeds the following system requirements IBM compatible personal computer with a486SX 33MHz or faster processor Windows operating environment 3 1x Windows 95 Windows 98 Windows NT 4 0 Atleast 10MB of free hard disk space 8MB or more RAM Windows 3 1x 16MB RAM Windows 95 98 and 24MB RAM NT 4 0 10MB minimum hard disk space required for driver installation only If installing the additional software packages included onthe CD ROM an additional 100MB free hard disk space is required 70MB Pagis Pro 20MB MGI PhotoSuite 10MB LaserFax Lite 8MB RAM required for driver installation only If installing the additional software packages incl
170. rted ata time To insert more than one sheet ensure that the bottom sheet enters first Stagger the leading edge of the sheets slightly and insert them with light pressure to ensure smooth feeding To add pages while the fax is sending insert them face down into the Automatic Document Feeder on top of the already loaded sheets If you are loading pages that are unusually thick or thin feed one sheet ata time 3 If necessary adjust the document resolution and contrast See Resolution on page 3 23 and Contrast on page 3 25 Manual Faxing 3 3 3 4 Print the 480cx User Guide Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page into memory in three seconds reducing total fax time 4 Using the Number keypad enter the number of the fax machine to which you wish to send the document If you make a mistake while entering a number move the cursor under the incorrect digit by using the Right or Left buttons and correct the number You may also delete incorrect numbers by pressing the Delete button 5 Press the Start Enter button when the number appears correctly in the display The machine dials the number and begins to transmit the fax If you wish to cancel the fax press the Stop button two times Sending a Fax Using a One Touch Number Adjust the document guides to match the width of the document 2 Slide the document face down into the Automa
171. ry and LaserFAX Lite will look up the associated fax number Note For information on the LaserFAX phonebook refer to The LaserFAX Phonebook on page 3 55 You can also select the Help button and review the on line help topics for this feature 8 Optional Enter a description of the fax job While this is an optional step it can be very useful when searching All Jobs Pending or Jobs Completed for your fax job 3 42 Sending a Fax Print the 480cx User Guide Q Optional You may add a Cover Sheet as the first page of your fax by either typing the file name for the cover sheet in the Cover sheet field or by clicking the cover sheet button and selecting from the list of cover sheet files displayed The first time you use this feature you may be asked to enter other information required to complete the cover sheet for example the From field Perform the following steps to enter information on the Cover sheet Note Ifa new cover sheet is selected the dialog will expand to include areas for you to enter the name of the recipient the subject of the fax anda short message a If prompted select Yes to define the cover sheet fields b Double click each user defined field name and type the desired information in the filed c Click OK If the Save settings on exit option is selected LaserFAX Lite will remember these settings and not ask you for them next time the cover sheet is used To change the settings use the Options C
172. s you can see the results of the changes you made to an image before you save the images you create Note Your WorkCentre 480cx can scan in black white grayscale and color Starting the WorkCentre 480cx TWAIN Scanner Application Note To install the WorkCentre 480cx TWAIN Scanner application refer to Installing Software in the Getting Started section of this manual To use the WorkCentre 480cx as a scanner the following are required WorkCentre 480cx TWAIN Scanner application installed on the workstation connected to the WorkCentre 480cx a A TWAIN compliant image editing software application for example ScanSoft Pagis Pro TextBridge or Adobe Photoshop The WorkCentre 480cx TWAIN Scanner window will be displayed when you choose the WorkCentre 480cx to scan documents or photographs from the TWAIN compliant image editing application Overview 6 3 Print the 480cx User Guide To start the WorkCentre 480cx TWAIN Scanner application Note To start the WorkCentre 480cx TWAIN Scanner application from TextBridge Pro refer to Starting the WorkCentre 480cx TWAIN Scanner Application from TextBridge Pro below Plug in the WorkCentre 480cx and switch on your PC Start Windows Start Open the TWAIN compliant image editing application In most programs choose the Select Source option from the File menu Select WorkCentre 480cx in the Select Source dialog box Nn nr A WO NY Open the File menu
173. s drying out and clogging of the print nozzles Print Cartridge Nozzle Test You should test the print cartridge when the print is not clear or image information is missing The problem may be caused by blocked nozzles on the print cartridge The nozzle test cleans the print cartridge by purging the nozzles Then it prints a test so you can see the results Use the nozzle test When you suspect the nozzles are clogged When characters are not printing completely Managing the Print Cartridges 8 7 Print the 480cx User Guide Cleaning the Print Heads To clean the print head using your Xerox WorkCentre The Clean Head procedure cleans the print nozzles and removes any deposits that may impair printing functions To run the Clean Head Procedure 1 Press the Menu button then press the Maintenance button on the one touch keypad The display indicates SELF TEST 2 Press the Up button CLEAN HEAD appears in the LCD display 3 Press the Start Enter button PRINTING appears on the LCD display The WorkCentre 480cx prints a head cleaning test pattern Notice the series of diagonal lines across the top and bottom of the test pattern Breaks within a line of the same color indicate a clogged nozzle Try running the Clean Head procedure again if you see breaks in the diagonal lines To clean the nozzles from your PC In Windows 95 98 or Windows NT 4 0 Goto Start Programs Xerox WorkCentre 480cx 2 Select Xerox Work
174. se documents that will be scanned for fax or copy purposes Dots per inch abbreviation A unit of measure indicating the resolution of the image The greater the dpi value the higher the resolution of the image There is a Resolution button on the control panel Distinctive Ring Pattern Detection abbreviation This is a telephone company service that lets you use a single phone line to answer several different phone numbers Your machine can perform more than one function at the same time For example you can print a PC document while sending a fax or store a fax for later transmission while printing an incoming fax This refers to Error Correction Mode and lets you compensate for poor phone line quality and ensures accurate error free transmission When ECM Mode is enabled transmission time may increase This is a jack on the back of the machine where you can plug a phone set or answering machine 10 3 Print the 480cx User Guide FAX Mode FCC Flash Forced Memory Home Contrast In FAX Mode the machine automatically answers the call to receive a fax For this function the LCD display on the control panel shows FAX Federal Communications Commission This a branch of the United States Federal Government that establishes laws and standards for any machines involving communications There is an FCC Registration number on your machine s Xerox label located on the back of the machine Pressing this
175. se legal LGL size paper a MESSAGE CONE A message confirmation report showing transmission information whether the transmission was successful how many pages were sent etc Press 1 to print aconfirmation report automatically each time you send a fax ON Press 2 to tum this feature off OFF Press 3 to print only when an error occurs and the transmission was not successful ERR a AUTO JOURNAL The journal is a report providing detailed information about the previous 40 communication operations including times and dates Press 1 to print the journal automatically after every 40 transmissions or receptions ON Press 2 to disable automatic printing of the Journal OFF You can still print Joumal reports manually at any time See To Print Reports on page 1 50 Getting Started Print the 480cx User Guide REMOTE RCV CODE The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine If you pick up the extension phone and hear fax tones enter the Remote Code and the machine will start receiving The Remote Code is preset to 9 at factory You may change the Remote Code by selecting any number from 0 to 9 on the numeric keypad DIAL MODE Select the type of dial system your fax machine is connected to Press 1 if the fax machine is connected to a tone Touch Tone dial line Press 2 if the fax machine is connected to a pulse R
176. se methods Select the Print or Print Setup command from within any Windows application This provides access to the Page Setup Advanced and Cartridges tabs Or m Select the Xerox WorkCentre 480cx printer from the Printers folder click the right mouse button then select Document Defaults from the drop down list This provides access to the Page Setup Advanced and Cartridges tabs Printer Settings 5 15 Print the 480cx User Guide Page Setup Tab The Page Setup tab allows you to specify paper size paper source number of copies page orientation and color appearance Pj Xerox WorkCentre 480cx Properties 20 x JAdvanced Catidges 5 16 Printing Print the 480cx User Guide Advanced Tab The Advanced tab is a main control center for choosing most of the settings which govern the appearance and printing of your document Xerox WorkCentre 480cx Default flay Document Options The main window shows a tree of options with an icon to the left of each main category The categories include Paper Output m Graphic Document Options Each item when clicked on expands to reveal more options Printer Settings 5 17 Print the 480cx User Guide When clicked on each option opens a second window below the first one offering additional options B Xerox WorkCentre 480cx Properties 38 Xerox WorkCentre 480cx Document Settings i ag Paper Output Let A Orien
177. sed distributors conform to all relevant safety legislation and standards However like all electrical equipment they have to be regularly serviced and maintained by competent persons Xerox Limited Customer Service Engineers ensure Xerox equipment is serviced and maintained to exacting Xerox safety standards If you would like your Xerox equipment to be serviced and maintained to such high standards please contact your local Xerox Limited Customer Service Organisation They will be pleased to assist you QUESTION Does the Xerox equipment in my premises comply with the Electricity at Work Regulations ANSWER All employers and self employed persons must ensure that the electrical systems in their premises are safe This will include ensuring Xerox equipment in such premises is safe 9 14 Appendix Print the 480cx User Guide Xerox Limited s Product Safety function has prepared a guide which contains a list of tests which may be completed by your Xerox Limited Customer Service Organisation THESE TESTS MUST BE CARRIED OUT ONLY BY PERSONS WHO POSSESS THE RELEVANT SKILL KNOWLEDGE AND EXPERIENCE TO CARRY OUT SUCH TESTS Please contact the Xerox Limited Customer Service Organisation for further information THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST EQUIPMENT MAY PROVIDE MISLEADING RESULTS AND MAY CAUSE DEATH PERSONAL INJURY AND OR DAMAGE TO PROPERTY QUESTION I would like to carry out my own safety tests on the Xer
178. settings on this dialog select OK to return to the Advanced gt gt dialog LaserFAX Application Features In this section the features of the LaserFAX application are briefly described For additional information on the functions and features of the LaserFAX application refer to the on line help system for LaserFAX The LaserFAX application is displayed when a fax is sent from the WorkCentre 480cx The following window is displayed LaserFAX MANAGER olx File Display Job Options window Help ee meee An oY cee E All jobs pending olx Entries L__1 Number Status User Name Previous Error ford Subaddn 2324535 MANAGER Jobs completed ioj x Entries 0 Description Date Time Pages Duration Calls Devic PC Faxing 3 51 3 52 Print the 480cx User Guide LaserFAX Application Toolbar Features The features of the LaserFAX Toolbar are as follows The Viewer Button This will load the LaserFAX Viewer to display the fax file currently selected in the All Jobs pending Received faxes or Fax files list The Print Button This will print the current fax or list Use Printer setup from the File menu to select the default printer or fax machine to be used The Information Button This will show more details of a job in the All Jobs pending Jobs completed Fax files etc lists You can also use this button to see information about users or devices From the det
179. ssion of the image as shown below Oriaina Received Data 1 54 Getting Started Print the 480cx User Guide a DISCARD SIZE When receiving or copying a document as long as or longer than the paper installed in your fax machine you can set the fax machine to discard any excess image at the bottom of the page to fit into the recording paper size If the received page is outside the margin you set it will be printed on two sheets of paper at the actual size If the data is within the margin and the Auto Reduction feature is turned ON it will be reduced to fit into the appropriate size paper Discard does not take place If the Auto Reduction feature is turned OFF or fails the data within the margin will be discarded Using the number keypad enter the desired discard size 0 30 mm and press the Enter button to store your selection a REDIAL INTERVAL Your machine can automatically redial a remote fax machine if it was busy or does not answer the first call Enter the number of minutes from 1 to 15 using the number key pad a REDIALS Enter the number of redial attempts from 0 to 9 you wish your machine to make Cc Note Ifyou enter 0 the machine will not redial a ANSWER ON RINGS You can select the number of times your machine rings before answering anincoming call If you are using your machine as both a telephone and a fax machine it is recommended that you set the ring count to at least 4 to allow you ti
180. st page of your document will be on top of the stack in the output tray when your print job is complete Orientation Portrait and Landscape orientations define the way an image is printed on paper For most paper types Portrait is tall and Landscape is wide Portrait orientation is generally used for correspondence and reports Landscape orientation is often used for spreadsheets transparencies and envelopes Click on one of the two radio buttons to select either Portrait or Landscape as the orientation for your document Media Size Move the horizontal bar or click on the right or left arrow to locate the desired Media Size option then select 5 6 Printing Print the 480cx User Guide The media size options are Letter 8 5 x 11 in also Coated Envelope No 9 3 7 8 x 8 7 8 in Glossy Letter Transparency Film Iron On Greeting card A4 210 x 297 mm also Coated Envelope No 10 4 1 8 x 9 1 2 Glossy Transparency Film Iron in On Greeting card Legal 8 5 x 14 in Envelope DL 110 x 220 mm BS JIS 182 x 257 mm Envelope C5 162 x 229 mm Executive 7 25 x 10 5 in Envelope C6 114 x 162 mm AS 148 x 210 mm Envelope B5 176 x 250 mm A6 Card Stock 105 x 148 mm Envelope 7 3 4 3 88 x 7 5 in also Coated Glossy Iron On Greeting card Index Card 3 x 5 in Baronial 4 38 x 5 63 in Postcard 4 x 6 in also Glossy Hagaki 100 x 148 mm Envelope 6 3 4 3 5 8 x 6 1 2
181. stake while entering a number use the Right or Left buttons to move the cursor under the wrong digit then enter the correct digit or press the Delete button 3 The display asks you to enter a name Using the Number keypad enter the desired name up to 20 alphanumeric characters For information on how to enter names see Entering Alphanumeric Characters on page 3 26 Or If you don t want to assign a name skip this step Sending a Fax Print the 480cx User Guide Note If you assign a name to the number the name will appear in the display whenever you press the One Touch button 4 Press the Start Enter button when the name appears correctly or without entering a name The display prompts you to press another One Touch button 5 To assign another One Touch number press the desired One Touch button and repeat steps 2 through this step Or To return to Standby mode press the Stopbutton Dialing a One Touch Number Press the One Touch button 0 20 to which you assigned the number you wish to dial The number is automatically dialed If adocument is loaded into the Automatic Document Feeder the WorkCentre 480cx will begin transmission of the document after the remote machine answers Using the One Touch Address Label Sheet A One Touch label sheet is included with your machine As you store numbers in One Touch dial buttons make a note of the numbers on the label to remind you which number is stored in each p
182. t Speed Dial number Note You cannot use a Group Number Dialing button to enter another fax number Editing Numbers or Names If you make a mistake while entering a number or name move the cursor under the wrong digit by pressing the Right or Left button Press the correct number to change or press the Delete button to delete the number Inserting a Pause With some private telephone systems you must dial an access code 9 for example and listen for a second dial tone before dialing an outside number In such cases you must insert a pause in the telephone number You can insert a pause in the telephone number when youare setting up a One Touch or Speed Dial number or when you dial a number without lifting the handset To insert a pause press the Pause button at the appropriate place while entering the telephone number A P will appear in the display atthe corres ponding location When you dial a number the dialing process pauses for about 3 seconds at the point where you inserted the pause If you require a longer pause time press the Pause button twice Setting Document Resolution and Contrast 3 29 Print the 480cx User Guide Other Functions Redial To redial the last number called Press the Redial button If a documentis loaded in the document tray the machine automatically begins to send Redial Memory To search through Redial memory Press and hold the Redial button for 2 seconds The Redial mem
183. t the 480cx User Guide Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet Also plug the PC fax data modem Line into the wall outlet Plug the extension telephone into the EXT connector The PC printer port is connected to the WorkCentre s printer port with the Xerox supplied printer cable You should use the PC fax data voice mail to answer incoming calls and receive faxes Use the WorkCentre to send hard copy faxes and print At the WorkCentre set the Receive mode to TEL At the control panel press the Receive button until TEL displays Consult your PC fax data modem documentation for answer mode and other settings Telephone Connectivity Guidelines 9 31 Print the 480cx User Guide 9 32 Appendix Print the 480cx User Guide Chapter 10 Glossary Glossary of Terms and Definitions The following terms and definitions pertain to the Xerox WorkCentre 480cx Term ANS FAX Mode Automatic Paper Feeder Definition To use this mode you must have an answering machine attached to the EXT jack on the back of the machine In ANS FAX mode the machine automatically answers the phone call If the machine detects a fax signal it will receive that fax If a fax signal is not detected the machine will send the call to the answering machine For this function the LCD display on the control panel shows ANS FAX You can stack up to 100 sheets of pla
184. tart Enter button for each page 1 26 Getting Started Print the 480cx User Guide Paper Guidelines When selecting or loading paper envelopes or other special media keep these guidelines in mind Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Donot place heavy objects on top of the paper whether itis packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl During storage moisture proof wrap any plastic container or bag should be used to prevent dust and moisture from contaminating your paper Always use paper and other media that conform with those listed under Specifications in the Appendix Use only well constructed envelopes with sharp well creased folds a DO NOT use envelopes with clasps and snaps a DO NOT use envelopes with windows coated linings self stick adhesives or other synthetic materials a DO NOT use damaged or poorly made envelopes Paper Guidelines 1 27 1 28 Print the 480cx User Guide Paper Selection One of the most important things you can do to assure the best possible printing performance of your machine is to select the corr
185. tation lt Portrait gt Paper Source lt Auto Feeder gt H Media lt Plain Paper gt Copy Count lt 1 Copy gt Graphic 3 Print Quality lt Normal gt amp Color Appearance lt Colar gt ia Document Options Legal 8 x14 in E A4 210 x 297 mm Note When Paper Size is selected the second window which opens includes the Custom Paper Size button The default settings appear in blue text enclosed in brackets When you change a setting the text turns to red Click on the title Xerox WorkCentre 480cx Document Settings to access the Undo Changed Option and About Xerox WorkCentre 480cx which provides copyright and version information 5 18 Printing Print the 480cx User Guide Cartridges Tab The Cartridges tab provides you with options for changing cleaning and aligning print cartridges and for printing test pages Fj Xerox WorkCentre 480cx Properties E Change Left Cartridge This feature enables you to install a Color print cartridge in the left position of the print cartridge carrier Printer Settings 5 19 Print the 480cx User Guide Change Right Cartridge This feature enables you to install a Black or Photo cartridge in the right position of the print cartridge carrier Align Cartridges Use the Align Cartridge feature to begin the vertical horizontal and bidirectional alignment of the printheads Clean Print Nozzles This feature initiates the clean
186. temporary action e Reconnect service when the source of damage is removed e Inform you of your right to bring a complaint to the FCC under FCC rules The telephone company may make changes to its communications facilities equipment operations or procedures Such action must be reasonable required in the operation of their business and consistent with FCC rules They must give you prior written notification if the changes can e Make your machine incompatible with their equipment e Require modification or alteration of the machine e Otherwise physically affect performance of the machine When programming emergency numbers and or making test calls to emergency numbers e Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up e Perform such activities in the off peak hours such as early morning hours or late evenings FCC Regulations 9 5 Print the 480cx User Guide Radio Frequency Emissions This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference
187. ter the number of times the telephone will ring before the WorkCentre answers the call 1 7 and press the STOP button You can connect an extension telephone to EXT on the WorkCentre Telephone Connectivity Guidelines 9 21 Print the 480cx User Guide You re connecting the WorkCentre with the following a PC without a fax data modem extension telephone From the EXT From the Printer connector connector From the LINE connector Wall Outlet This is probably the most common configuration Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet Plug the extension telephone into the EXT connector The PC printer port is connected to the WorkCentre s printer port with the Xerox supplied printer cable 9 22 Appendix Print the 480cx User Guide The WorkCentre is set up at the factory to automatically answer an incoming call If you do not want the WorkCentre to answer the phone set the Receive mode to TEL At the control panel press the Receive button until TEL displays Or you may want to leave the Receive mode on Fax but increase the number of rings before the WorkCentre answers the call At the control panel press the following keys MENU SYSTEM DATA UP ARROW 7 TIMES until ANSWER ON RINGS displays Next enter the number of times the telephone will ring before the WorkCentre answers the call 1 7 and press the
188. the machine e Ensure that your machine s memory is not full Check the display fora MEMORY FULL error message 7 12 Troubleshooting Print the 480cx User Guide Symptom Solution The machine cannot receive faxes manually Ensure that you are hanging up the handset before you press the Start button NOTE This applies only to Xerox WorkCentre 480cx models equipped with a telephone connected to the EXT jack on the bottom of the machine The machine will not transmit faxes e Make sure that the document is loaded face down e Check that the LCD display reads TX e You may have hung up the handset of the external phone before you pressed Start e Ensure the machine you are sending to is able to receive faxes You cannot poll another machine The fax machine you are calling may be using a poll code The document you are trying to retrieve is not loaded into the remote machine Blank spaces or poor text quality appear in incoming faxes e The machine sending the fax may be faulty e Line errors due to excessive noise on phone line e Check your machine by making a copy e Try cleaning the print heads See Clean Head on page 1 43 Stretched words appear on incoming faxes The machine sending the fax had a temporary document jam Lines appear on copies or outgoing faxes Check your machine s scan glass for marks and clean it if necessary See Cleaning the
189. the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate FCC Regulations 9 7 Print the 480cx User Guide Notice The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to e connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 This
190. the image The following is detailed information about the tools available in the Preview Window Image Control Tools For information see page 6 41 Preview Window Used to view the Prescanned document Some changes made to the document are seen here Prescan and Scan buttons For information see page 6 44 6 40 Scanning Print the 480cx User Guide Image Control Tools Wey a 4 W758 H1065 69M The Image Control Tools are used to control the image displayed in the Preview Window The functions of these tools are described below Frame Tool After a preview image has been created you can define the boundaries of the area to be included in your final scan by using the Frame tool Use the Frame tool to select a rectangular portion selection frame of the preview screen or select the entire preview screen for the final scan boundaries When you select the Scan button only the area within the selection frame will be included in the final scan To use the Frame tool Select the Frame tool by clicking the Frame tool icon 2 Drag the cursor to the preview area and release the mouse button when the selection frame is in the desired position 3 To adjust the selection frame size or shape drag any edge or corner of the frame in or out Alternatively hold down the Shift key and the mouse key on one of the sides of the frame and then move the cursor accordingly This action will contract
191. tic Document Feeder until it is grasped and pulled into the machine Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page into memory in three seconds reducing total fax time 3 Press the One Touch button 01 through 20 to which you assigned the telephone number you wish tocall For information on storing numbers in memory see Configuring Automatic Dialing Features on page 3 16 The machine will scan the document and dial the number automatically When the remote fax machine answers the document will be transmitted automatically Sending a Fax Print the 480cx User Guide Sending a Fax Using a Speed Dial Number Adjust the document guides to match the width of the document 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine Note Pressing the Express button automatically selects Standard resolution This will allow the WorkCentre 480cx to scan each page into memory in three seconds reducing total fax time 3 Press the Speed button then enter a two digit speed dial location number For information on storing numbers in memory Speed Dialing on page 3 19 4 Press the Start Enter button to dial the number The machine will scan the document and dial the number automatically When the remote fax machine answers the document will be transmitted automatically Note You can store On
192. tinuous polling For example to set your machine to poll the remote machine at 30 minute intervals enter 0030 INTERVAL TIME HH MM 12 Type the interval time for polling 13 Press Enter 14 The machine display returns to the standby mode The machine display will alternate every four seconds between time reception display and continuous poll scheduled time display ANSIGT 08 30AM FAX Reception mode JAN T gt 1999007 CONT POLL 04 20R Poll Schedule Time 15 After Continuous Polling ends a multi communication report will be printed to show the result if the report is enabled This report feature is enabled through the User Options 4 12 Receiving a Fax Print the 480cx User Guide PC Fax Reception This section provides information and instructions for receiving faxes directly to a computer workstation connected to the WorkCentre 480cx Using this method a fax is received to the PC without printing it This process is controlled by a PC Faxing application called LaserFAX Lite Version 3 5 What is LaserFAX Lite LaserFAX Lite software is an application that is used to enable PC Faxing using the WorkCentre 480cx If selected during the installation of the other software components for the WorkCentre 480cx the LaserFAX Lite application is installed automatically LaserFAX Lite Installation To install LaserFAX Lite no additional special hardware is required Simply ensure that the WorkCentre 480cx is c
193. tlet Both on same Line In this configuration you may have two fax machines the WorkCentre and your PC fax data modem Plug one end of a telephone cable into the WorkCentre s Line connector and the other end into the wall outlet Also plug the PC fax data modem Line into the wall outlet Plug the extension telephone into the EXT connector The PC printer port is connected to the WorkCentre s printer port with the Xerox supplied printer cable 9 26 Appendix Print the 480cx User Guide If both units are set to automatically answer an incoming call the machine set to answer the call in the fewest number of rings will receive the incoming fax The WorkCentre is set at the factory to automatically answer incoming calls in 1 ring If you do not want the WorkCentre to answer the phone set the Receive mode to TEL At the control panel press the Receive button until TEL displays Consult your PC fax data modem documentation to determine how to set answer mode options Telephone Connectivity Guidelines 9 27 Print the 480cx User Guide You re connecting the WorkCentre with the following PC with a fax data modem extension telephone a answering machine Answering machine From the EXT From the Printer connector connector From the LINE connector From the PC modem LINE connector Dual Wall Outlet Both on same Line In this configuration you h
194. tne case aren a E e E a Rava eg tana eee 3 30 Redial Memo s lt ic inayed Vian ieee Mee ded bed ae e p oaths 3 30 Searching fora Number in Memory 000 eee ee eee 3 31 Searching Sequentially through Memory 005 3 31 Searching by the First Letter 0 0 0 0 cee eee 3 31 TONG 2 28 5028 Whe hie EOE Ae eat Shed ORGS RRS PELE Reka 3 32 IASI ccor mean cere tapai T eiai a sat oe Geen ete bated oa erate en ee 3 33 Automatic Redial sssri ess rrgs os SoG Eee aed Paoli os 3 33 Priority Transmission 1 0 0 0c ae 3 34 Polg gassed oe ie dita ous pain d eee eae Smee baa oe dat Seige as 3 36 What is Polling 0 0 0 0 cece cee 3 36 Being Polled By a Remote Machine TX POLL 3 36 Adding Documents To the Job to be Polled 0 3 38 Cancelling a Job Already in Memory Which is Waiting to be Polled 3 38 PC Faxing i c4 s Side thd ote bat bo ba dee Pek tkbde 3 40 What is LaserFAX Lite 2 eee 3 40 LaserFAX Installation 0 0 cece ee 3 40 Sending Faxes with LaserFAX Lite 0000 cee eee 3 41 Fax Conversion Dialog Advanced Features 2 05 3 45 Cover Sheet Options 00 0 eee eee 3 46 The Send Options Button 0 00 eee ee eee 3 47 The Attach Button 2 0 ee eee 3 48 The Keep Button 1 0 0 eee 3 50 LaserFAX Application Features 0 000 cece eee eee 3 51 LaserFAX Application Toolbar Features 3 52
195. to a power source receptacle that lacks a ground connection terminal The WorkCentre 480cx should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your local power company Do not allow anything to rest on the power cord Do not locate the WorkCentre 480cx where people will step on the cord The power supply cord is the disconnect device for this equipment Ensure that the WorkCentre 48 Ocx is installed near an outlet and is easily acces sible Your machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Slots and openings in the cabinet and in the back and sides of the WorkCentre are provided for ventilation To ensure reliable operation of the WorkCentre and to protect it from overheating these openings must not be blocked or covered The WorkCentre 480cx should never be located near or over a radiator or heat register The WorkCentre 480cx should not be placed in a built in installation unless proper ventilation is provided Print the 480cx User Guide Never push objects of any kind into the slots of the WorkCentre 480cx as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the WorkCentre 480cx Never remove covers or guards that require a tool for removal There are no casual opera
196. tor serviceable areas within the covers of the WorkCentre 480cx Never defeat interlock switches This Machine is designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the machine will not operate with covers opened Use of an extension cord with this WorkCentre is not recommended or authorized Avoid direct viewing of the document lights The lamps are bright and while not harmful they may cause an annoying afterimage Always keep the document cover closed during operation and storage If you need additional safety information concerning the WorkCentre or Xerox supplied materials you may call the following toll free number In the United States or Canada 1 800 828 6571 xi xii Print the 480cx User Guide Print the 480cx User Guide EEA Chapter 1 Getting Started Set Up Your Machine Unpacking k k Ink Cartridaes WC480cx Quick WC480cx Quick Installation Guide Reference Guide Ore touch label fj lt 7 N Bo m F Replacement ADF Telephone line cord Power cord Re Pads 1 Two CD ROMs containing Installer Software and Online U ser Guide 2 Appearance may vary according to country Print the 480cx User Guide Control Locations and Functions Take a moment to familiarize yourself with the main components and their locations Front View Document Input Trav Automatic Document Feeder Paper Guide Docume
197. tremely complicated page formats may not be printable on the printer If you are using too many fonts or if you are printing complex graphics you can experience this problem Simplify the page format or use fewer fonts Print Quality Problems 7 21 Print the 480cx User Guide Paper Feeding Problems Symptom Cause and Solution Paper is jammed during printing Clear the paper jam See Paper Jams While the Machine is Printing on page 7 3 Paper sticks together Ensure there is not too much paper in the Automatic Paper Feeder APF Depending on the thickness of your paper the APF can hold up to 100 sheets of paper Make sure you are using the correct type of paper Remove paper from the APF and flex or fan the paper Humid conditions may cause some paper to stick together Paper fails to feed Make sure the envelope guide is not in the upright position Remove any obstructions inside the machine Multiple sheets of paper feed Different types of paper may be stacked in the Automatic Paper Feeder Load the paper of only one type size and weight When loading paper do not force the paper down into the printer If multiple sheets have caused a paper jam clear the paper jam 7 22 Troubleshooting Print the 480cx User Guide Symptom Cause and Solution Paper skews or buckles e Ensure there is not too much paper in the APF Depending on the thickness of your
198. ty agency examination and approval and compliance to established environmental standards Please read the following instructions carefully before operating the WorkCentre 480cx and refer to them as needed to ensure the continued safe operation of your WorkCentre Follow all wamings and instructions marked on or supplied with the product Symbols Used A Caution A Warning Unplug the WorkCentre 480cx from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials may result in poor performance and could create a hazardous situation Do not use aerosol cleaners Follow the instructions in this User Guide for proper cleaning methods Never spray anything onto or inside of the WorkCentre 480cx Print the 480cx User Guide Use supplies or cleaning materials only as directed Keep all supplies and materials out of reach of children Do not use the WorkCentre 480cx near water in wet locations or outdoors Do not place the WorkCentre 480cx on an unstable cart stand or table The WorkCentre 480cx may fall causing personal injury or serious damage to the machine This product is equipped with a grounding type plug The plug will fit only into a grounded power outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never use an adapter to connect the WorkCentre
199. uded on the CD ROM 16MB RAM is required Installing Software 1 31 1 32 Print the 480cx User Guide Overview of WorkCentre 480cx Drivers Before the WorkCentre 480cx can interface with your computer you must install driver files These drivers will enable your computer to properly communicate with the WorkCentre 480cx for printing scanning and PC fax operations PC fax is the process of faxing a computer file such as a word processing document or image file directly from your computer via the built in fax modem in the WorkCentre 480cx All of the necessary drivers are contained on the CD included with your WorkCentre 480cx In addition to the driver files several software applications are also included on the CD ROM The scanning program Pagis Pro a suite of four scanning applications is provided for your convenience LaserFAX Lite a PC Fax software application which allows you to fax directly to and from your PC is also included Software Included With the WorkCentre 480cx In addition to the driver files several software applications are also included on the CD ROM a Pagis Pro 2 0 a suite of four scanning applications a LaserFAX Lite 3 5 a PC Fax software application which allows you to fax directly to and from your PC a MGI PhotoSuite a suite of graphics processing tools Getting Started Print the 480cx User Guide Software Installation Procedure In Windows 3 x Windows 95 98 or Windows NT 4 0
200. uide 3 Load the print material in the Automatic Paper Feeder Ensure that the right edge of the media is in contact withthe right side of the Automatic Paper Feeder Do not exceed the rated capacity Do not mix different types of print media Refer to the following instructions for loading each type of print material a Load paper or transparencies with the print side facing you b Load letterhead paper with the design side face up The top edge of the sheet with the logo should enter the printer first 4 While squeezing the tab on the paper guide move the guide to the right Slide the paper guide until it lightly touches the side of the stack of print media Do not press the paper guide too tightly to the edge of the print media the guide may bend the media or provide too much resistance when feeding Note When you printa file from your PC using the Automatic Paper Feeder make sure that you select the source and the correct paper size from your software application before starting your print job 1 22 Getting Started Print the 480cx User Guide Loading Envelopes When printing envelopes remember to use the envelope guide in the Automatic Paper Feeder To load envelopes Turn the envelope guide upright 2 Load envelopes with the address side facing you The end of the envelope with the stamp area must enter the Automatic Paper Feeder first The right edge of the envelope must align with the raised edge of the
201. utton This will display the phonebook After opening the phonebook you may add a new entry or select an existing number from it Sending a Fax Print the 480cx User Guide The LaserFAX Phonebook The LaserFax application has a phonebook that can be used to enter up to 20 entries These entries can then be selected from the phonebook or can be specified by using akey name For frequently used numbers this feature saves time and effort In the LaserFAX application select the Display Phonebook menu item or click on the Phonebook icon in the toolbar to view your entries Adding Entries to the Phonebook Display the phonebook and click on the Add button or press the INS Insert key on your keyboard to add anewentry You must specify a unique key name which can then be typed for LaserFAX to look up the fax number in your phonebook The phonebook provides the ability to adda description and a fax number for each entry as well as a telephone number and comments Any entry in the phonebook can be edited by double clicking it Troubleshooting LaserFAX When LaserFAX does not activate ensure that The WorkCentre 480cx is connected and plugged in The parallel interface cable is properly connected and is not longer than 6 feet No error message is displayed on the WorkCentre 480cx If an error message is displayed check the Troubleshooting section of this manual to diagnose the problem PC Faxing 3 55 Print the
202. x User Guide Scaling 50 Fixed scaling options are displayed as percentages of reduction or enlargement Image width and height are scaled proportionally when fixed scaling factors are used To scale to a size other than the fixed sizes select the Custom option in the Scaling menu The Custom Scaling dialog box will appear To change the Height or Width text box values 1 Insert the desired height and width values into the Height and Width text boxes 2 The units of measurement may be changed to inches centimeters millimeters pixels picas points or percentages of the original image dimensions by selecting the desired unit of measurement from the Units drop down list boxes to the right of the Height and Width text boxes 3 To prevent distortion of the image when changing height and width values the height and width values are automatically linked you need only enter one value either a Height or Width value The other value will be computed and the image will resize proportionately Overview 6 17 Print the 480cx User Guide Cc Note You can also change Height and Width values by directly adjusting the selection frame Note Output image file size is proportional to both Height and Width If both Height and Width values are doubled then the image area and image file size will increase four fold Note Once you have confirmed or changed the size resolution and final scan boundary settings t
203. y Cc Note If you do not set the date and time after a short period of time the machine will automatically accept whatever date and time are displayed on power up It will then go into standby mode Cc Note To power off the machine unplug the power cord Power must be applied at all times if the machine is used as an unattended fax machine 1 10 Getting Started Print the 480cx User Guide Installing Ink Cartridges Your machine is a dual cartridge Inkjet printer You must use a black and a color ink cartridge When viewed from the front of the machine the Black Ink Cartridge installs in the right Cartridge Holder while the Color Ink Cartridge installs in the left Cartridge Holder An optional Photo Ink Cartridge which can be installed in place of the Black Ink Cartridge is also available When installing ink cartridges you must provide specific information to the Workcentre 480cx about the cartridges you install This allows the printer to keep track of which cartridges are installed and to gauge ink cartridge utilization There are two methods of entering this information You may enter the required information directly via the WorkCentre 480cx control panel or you can update Ink Cartridge information using the WorkCentre 480cx Control Software and a PC The procedures inthis section cover Ink Cartridge Install ation without using the WorkCentre 480cx Control Program To install Ink Cartridges using the WorkCentre 480cx Contro
204. your application has the Document WorkCentre 480cx selected as the default printer 7 20 Troubleshooting Print the 480cx User Guide Symptom Cause and Solution Printer seems to be printing but no characters are printing Check the print cartridge Tape may be covering the ink nozzles of the print cartridge The print cartridge may be out of ink Replace with a new one See Replacing the Print Cartridge on page 8 17 The status monitor shows the amount of ink left in the cartridge Unexpected characters are printed or characters are missing e Make sure your application has the WorkCentre 480cx selected as the default printer e The printer cable may not be securely connected to the printer and the computer or the printer cable may not he correct type Check the printer cable e The print head may need cleaning See Print Cartridge Nozzle Test on page 8 7 Printer prints very slowly e You may be using High 1200 dpi print quality Change the Print Quality setting to Quick Print 600 dpi See Main Tab on page 5 8 e Graphics print more slowly than text e Color prints more slowly than black e Special media prints more slowly than plain paper e Another application currently open affects print speed Close the running program if not required Control panel of your machine does not respond Unplug the power cord then plug in the machine Page does not print Some ex

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