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Xerox 3635MFP All in One Printer User Manual

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1. Covers Insert covers Transparency Separators Insert blank dividers between each transparency Page Layout Prints several images on 1 page Store Job save job to the device 4 Enter the number of copies required using the numeric keypad and then press Start quick use guide 19 N NOTE To confirm the Copy job press the Job Status button on the Control Panel to display the Job Status screen The queued copy job will be displayed in the queue rl nao n rla G Additional Copy Features Reduce Enlarge Originals can be reduced or enlarged between 25 and 400 To use this option select the Copy tab Select any one of the preset reduce enlarge ratios or select More to access custom settings Image quality adjustment You can enhance the copy quality of the output based on the type and quality of the original being scanned To use this option select the Image Quality tab Original Type Select the type of document to be copied either Text Text and Photo or Photo Lighten Darken Adjusts the lightness or darkness of the output Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals Creating booklets Bea MN IN Fr A sequential set of either 1 sided or 2 sided originals can be copied to create handy booklets The machine produces 2 sided prints automatically which w
2. The machine will now send and receive fax transmissions using default settings If you wish to change the Fax Setup enter the Tools Pathway as described in steps 4 and 5 and select Tools gt User Interface gt Embedded Fax The various Fax options can be selected and changed quick use guide Installing Option Kits This section provides instructions on how to install and configure optional features e Network Accounting e Server Fax NOTE For more instructions on installing and configuring Server Fax and Network Accounting refer to the System Administration CD Installing Option Kits All the Option Kits are installed in the same way Each kit will contain a Feature Enablement Key and instructions 1 With the machine switched on insert the Feature Enablement Key into the Card Reader slot at the right hand side of the machine Indicator Card Reader slot lights on the Feature Enablement Key will highlight first red blinking green and then solid green 2 When the feature is successfully installed a pop up message will tell you that the feature is configured and ask you to remove the Feature Enablement Key Network Accounting Network accounting provides the ability to manage usage of the machine with detailed cost analysis capabilities Print Scan Fax and Copy jobs are tracked at the machine and stored in job log Users must enter their User ID and Account ID to access the machine and information about the num
3. Job Status button on the Control Panel to display the Job Status screen The queued job will be displayed quick use guide 27 Additional Network Scanning Features 28 Creating Scanning Templates Templates are used in network scanning to define the destination and scan settings for your scan job Your workflow will be more efficient if you create specific templates for your most frequent scanning jobs New templates are based on the settings configured for the Default Template or you can copy and modify existing templates Up to 250 templates can be displayed Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter and click the Scan tab In the General Information window enter a name for your template in the Template Name box Optionally you can add a description and the name of the owner Click Add to create the new template The template will appear in the Templates list on the left hand side Name Format To select the name and the format of the scanned document click Edit Enter a name for the scanned document and choose the format from PDF Multi Page TIFF TIFF JPEG JIF or XPS Click Apply Destination Services The scan can be sent to a file repository setup by the System Administrator or transmitted as a fax if Server Fax is enabled on the device Click File and or Fax as appropriate If you click File select the file repository to which your scanned images will be
4. both sides of the document Guides 8 quick use guide x wee open the Document Feeder and place single documents face down on the Document Glass aligned with the rear left corner NOTE Documents are only scanned once even when several copies are selected quick use guide 9 Gonnecting to the Network 10 Follow these instructions to connect the machine to an Ethernet TCP IP network If you are connecting your machine to a different type of network or you wish to use other protocols refer to the System Administration CD Test the device Before connecting the machine to your network make sure that it is operating correctly as a copier Place a document in the Document Feeder and make 3 copies If the copies are made successfully install the network connection as described in the next steps lf copying is not successful refer to Troubleshooting on page 33 Network Connection using TCP IP You can set up the TCP IP network connection using either of the following methods e DHCP Use this method to allow a DHCP server to automatically assign an IP address This is the factory default setting e Static IP address Use this method to manually assign an IP address provided by the network administrator When the machine is powered on it automatically uses DHCP to obtain its network configuration To use a static IP address DHCP must be turned off and the IP address gateway address subnet mask and DNS Se
5. current settings or select a previously saved Toner Saver If you are printing draft documents you can reduce the toner dry ink used by using the Toner Saver feature The image will be lighter than normal but will be legible and ideal for checking or proofreading a document Click the Image Options tab and click on the Conserve Dry Ink checkbox to use this feature Add watermark a p quick use guide The Watermark feature lets you create and print background text or bitmaps across the pages of your documents You can create your own watermarks or edit existing ones You can also specify watermarks to be printed in the foreground or background or printed only on the first page To use this option click the Layout Watermark tab and click the appropriate choices from the Watermark section 23 Sending a Fax NOTE This feature is only available on the 3635MFP X configuration Load the documents to be faxed either face down on the Document Glass or face up into the Document Feeder Press the Services Home button and choose the Fax option This displays the Fax screen Enter the recipient s fax number by e Keypad Dial select the Oo E nn i Enter Number area on the kal touch screen and enter the number using the numeric ek keypad e Manual Dial if a telephone handset is attached to the device select Manual Dial and dial the number on the handset or use the numeric keypad to dial
6. e Subnet Mask e DNS Server Address 1 Press the Log In Out button on the Control Panel enter the Administrator s passcode 1111 and select Enter 2 Press the Machine Status button then select Tools gt Connectivity and Network Setup gt Advanced gt Network Setting gt Network Setup gt TCP IP Options 3 Select HTTP and Enable Select Save 4 Select TCP IP Settings 5 Select the Dynamic Addressing button By default DHCP will be selected Select Disabled to disable DHCP and select Save 6 Select Name Address Enter the Host Name by selecting the Keyboard symbol Enter the P Address by touching each box and entering the number using the Numeric Keypad Select Save 7 Select Subnet and Gateway Enter the Subnet Mask and IP Gateway Select Save 8 If you do not wish to configure DNS settings proceed to the next step lf you wish to configure DNS settings select the DNS Configuration button Enter the Domain Name and the Preferred DNS Server address Select Save quick use guide 11 9 The static IP address is now set Press the Log In Out button and select Confirm to logout and close the Tools menu Install Print Drivers O N Al var Ta 7 quick use guide 1 Du This procedure describes how to install Print Drivers using the Print Driver CD The Print Drivers are on the Print Driver CD that was delivered with your Phaser 3635MFP You can use the CentreWare Print and Fax Drivers CD to install mul
7. requirements such as the default paper tray customized reduction ratios and 2 sided copying to save on paper To explore the options access Tools and explore the Screen Defaults and System Settings On line Address Book The Address Book comes in handy when you have built up a list of frequent fax or mail recipients Use this feature to program the gt Address Book with recipients details like E mail address or fax numbers Address Numbers registered for the Address Book can also be used as speed dial codes ee If configured your machine is able to support both company LDAP and Local Address books Local address books can be imported from a csv file in Internet Services gt Properties gt Services gt E mail Settings Remote Administration Your multi function machine contains its own CentreWare Internet Services site The site is accessed from your web browser As a user you can obtain information about the machine and any jobs sent to the machine from the comfort of your own desktop The various tabs on the web page contain different options to assess the status of the machine media it contains jobs in queue and Administrator setups You can even send a print ready job over the Internet with this feature Simply open your web browser and enter the IP address of the device GO quick use guide Send paper documents as E mail Scanned documents can be sent as E mail attachments to a
8. sent Document Management Fields If you wish to add data to assist document management of your scanned images click Add and complete the appropriate information Scan Options To change the scanning options click Edit You will be able to set 2 Sided Original Type and advanced scanning settings such as Lighten Darken Color Options Original Input and Resolution You may also choose to print a confirmation report and store a job log with the image When you have made your selections click Apply quick use guide Sending an E mail 1 Load the documents to be E mailed either face down on the Document Glass or face up into the Document Feeder Press the Services Home button on the Control Panel Select E mail Select From and enter the address you want to appear in the From field of the E mail NOTE This field may have been preset by the Administrator and may not be editable 4 Output jii Original Type 17 Colour gt Sc g A y Black and White Text Select New Recipients enter the E mail address of the recipient and select Add If an address book has been set up select Address Book and enter the name of the recipient The address book will be searched and the recipient can be selected from the resulting list of names Multiple recipients can be added to the send list in this way Select any setting appropriate for your document from either the E mail Advanced Settings Layout Adjustment or the E m
9. Phaser 3635MFP Quick Use Guide Version 3 2 25 01 08 Phaser 3635MFP Xerox Phaser 3635MFP Quick Use Guide Thank you for choosing the Phaser 3635MFP If you work through the procedures in this book in the order they are presented you will successfully Connect the Phaser 3635MFP Set up the Phaser 3635MFP Install optional features Operate the Phaser 3635MFP Contents nslall he Phaser 3635MFP s iy 44 sai a sl ll zanin s l lank a a kal n ka dabe da baka L 3 SWIIER On the MACHINE eier 4 Your F haser J 0200Jl P ik un wenn anket lk n Mn b n b k k l a b n R 6 Connecting to the Network uuu ee ke 10 Bnar bayldb a K j _ _ _ _ mm cis ines T3 E mail Setup seen erg 14 Pe e _ _ r r r r_er_ __JJJ 16 Installing Option IS ios een 17 Kaka een 19 Pining a OC UNE IN ii4 55is50i54axii sa bik an na k a k k e WE s k 22 gt gt dl Gee E eee ree eee hee E ere eer 24 NEWErK EN I enter 26 MI an EMA PDK a 29 Enhance your Phaser s productivity anna 30 WU SOONG ee een 33 E EEE A AA E AS E EAA E EEE 35 Enable Disable Banner Sheet h keze or quick use guide 1 For information about Safety Regulatory Information Environmental Compliance Illegal Copies and Product Recycling and Disposal please refer to the relevant sections in the User Guide If you require more
10. ail Options tabs Advanced Layout Sacel Settings Adjustment E mail Options Output Color Lighten Darken Original Size File format PDF Black and White or Lighten or darken Set size of original TIF JPEG or XPS Color the image 2 Sided Background Edge Erase Reply To Set E Scanning Suppression Scan the complete mail address Original can be 1 Suppress dark page or 2 sided backgrounds Original Type Quality File Size Message Enter Text or photo Optimum quality message contents versus file size Resolution From 72x72 to 600x600 dpi 7 Press Start to scan your document and send it as an attachment to an E mail NOTE To confirm the job press the Job Status button on the Control Panel The job will be displayed in the job queue quick use guide 29 Enhance your Phaser s productivity The Phaser 3635MFP is a powerful multi function device with many digital functions integrated into one sleek system It is designed to support large workgroups in different production environments You can do more with less and streamline your workflow with these productivity enhancing features 30 quick use guide Customize your device The machine can be setup to reflect your office s workflow For example the initial screen you see when you walk up to the machine can be either the Machine Status Job Status Services Home or one of the Services Default settings for each of the Services can be set to your own
11. aper Output tab to choose the type of media size and color and output choices such as 2 Sided Prints e Image Options enables you to adjust the look of your prints EZ Tj Driver Defaul You can reduce and enlarge the image size save toner and set the resolution e The Layout Watermark tab has various options to add watermarks to pages change image orientation landscape or portrait and enable booklet and multi up printing Choose the options required for your printing job and click OK to print the document 4 The print job will be sent to the machine and will appear in the Incomplete Jobs queue To view the queue at the device press the Job Status button on the control panel NO N Additional Print Features Rotate image GE This feature enables you to rotate the page through 180 degrees To use this option click the Advanced tab and click on Image Options Select Enabled to rotate page images 180 degrees from their current orientation Select Disable to turn the feature off Saved settings A Li setting Frequently or rarely used features of a print job can be saved with the Saved Settings option This enables you to name save and recall almost all selectable features of a print job You can store up to 50 different job settings To use this option click the Paper Output tab click the Saved Settings down arrow Select Save As to save
12. bers of jobs performed is recorded in a job log Installing the kit Install the kit Refer to nstalling Option Kits on page 17 Enable Network Accounting Press the Log In Out button Enter 1111 and select Enter Press the Machine Status button then select Tools gt Accounting gt Accounting Enablement gt Authentication Mode 4 Select the Enable button under Network Accounting header 5 Select Save 6 Press the Log In Out button and select Confirm to logout N quick use guide 17 NOTE Refer to the System Administration Guide for more information Server Fax The Server Fax feature enables Users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine This is achieved by connecting the machine to a network Fax Server which can manage fax transmissions throughout an organisation Installing the kit Install the kit Refer to nsfalling Option Kits on page 17 Enable Server Fax Press the Log In Out button to access the Tools pathway Press the Machine Status button then select Tools gt User Interface gt Service Enablements gt Server Fax If you are prompted to enter a PIN enter Code A shown on page ii of the Server Fax Kit Instructions Press Enter If an Enable button is displayed select Enable Press the Log In Out button and select Confirm to logout and close the Tools menu The machine will reboot automatically The dev
13. d be completed at a mail client on your network that supports SMTP Simple Mail Transfer Protocol and POP3 Post Office Protocol 3 You will use Internet Services to configure E mail settings and this is accessed through your web browser 1 Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter 2 Click Properties gt Connectivity gt Protocols gt TCP IP 3 Enter the domain name in the Domain Name box for example abc xyz company com It is only necessary to configure the DNS settings if Host Names are to be used NOTE f Dynamic Addressing has been set on the machine DHCP or BootP the Domain Name will not be accessible If you need to change it click Static from the IP Address Resolution menu list 4 Scroll to the bottom of the screen and click the Apply button to implement any changes Enter the current administrator tools User Name and Password The default is admin which is case sensitive and 1111 5 From the Protocols menu click SMTP Server 6 Click either P Address or Host Name and enter the Host Name or the P Address and Port Number 1 65535 of the SMTP Server The default Port is 25 7 Check Server Requires SMTP Authentication box if required 8 Enter the Login Name and Password 9 Click Apply to confirm your settings 10 From the Properties menu Click Services gt E mail Settings gt Defaults 11 To amend the settings on the E mail Setup screen Click Edit
14. detailed information about any of the features available on your device please refer to the User Guide and the System Administration CD For product support and information about ordering consumables and print media go to the Xerox website www xerox com support Prepared and translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2008 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc All Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged The information in this document is correct at the time of publication Xerox reserves the right at any time to change the information without notice Changes and technical updates will be added in subsequent editions of the documentation For the latest information go to www xerox com support Install the Phaser 3635MFP Unpack the machine and any hardware options and locate the Installation Instructions Follow the Installation Instructions to assemble the machine and hardware options The result will be one of the followi
15. e Speed Dial Select Speed Dial and select a pre set speed dial number Add Add several recipients to the Send List to send a fax to several recipients This button provides access to the dial directory for individuals and groups Select the required features for your fax job from the following table Basic Fax Features More Fax Features Resolution Set the quality of Lighten Darken Lighten or darken the image output 2 Sided Scanning 1 sided or 2 Color Mode Black and white or color sided originals scan Original Type Define the original Background Suppression document as text text and photo or Automatically reduce or eliminate a dark photo to optimise resolution settings background SS Original Size Set size of original 24 NOTE The Fax Options tab provides access to fax setup features such as creating mailboxes adding names to a dial directory and other useful options Press Start to transmit your fax NOTE To confirm the Fax job press the Job Status button on the Control Panel to display the Job Status screen The queued job will be displayed quick use guide Additional Fax Features Delayed send gt N This feature enables you to specify the time the fax is transmitted This option can be used to delay transmission of a fax job to an y off peak period to reduce the cost of the call To use this option select the Fax Options tab Select Fax Options gt Delayed Send Change the resolut
16. een will be displayed Select Next 7 The Product Enablement Settings screen will be displayed Follow the instructions on the screen NOTE When the Green LED light stops blinking and remains on continuously about 10 seconds the configuration is successful 8 Remove the Product Enablement Key and select Next on the display 9 The Default Paper Size screen is displayed Select either A4 or 8 5 x 11 inches and select Next 4 quick use guide 10 11 12 13 14 The Customer Support and Supplies Numbers screen is displayed Enter the Customer Support Telephone Number and the Supplies Telephone Number and select Next NOTE This is for reference only You may leave these fields blank if you do not have the information The next 4 screens will allow you to set the Date Format Date Clock Format and Time Follow the instructions to enter the appropriate information and select Next on each screen The Congratulations screen will be displayed This indicates that you have successfully completed the System Settings portion of the Xerox Installation Wizard Select Finish to continue NOTE n some locations a popup screen will appear asking for the Page Pack Passcode If this occurs contact your Customer Support Representative for the passcode The machine will display a Machine self test in progress screen while the machine applies the configuration settings When this is complete the machine will display the Basic Copying scre
17. elines in the User Guide are followed The documentation and the fault messages on the machine help you to locate and resolve a problem easily Some problems can be resolved by switching off and switching on your device Wait approximately 20 seconds before switching the machine ON If after rebooting your machine the problem has not been resolved have a look at some of the areas below to identify solutions Problem Solution The machine will not e Check to see that the machine is not in Low Power Mode as power on indicated by the green light on the Control Panel Touch the User Interface screen to re activate e Check to see that the power cord is correctly installed e Press the ON OFF button to ON I Documents will not e Ensure that all staples or paper clips have been removed from feed through the the originals Document e Ensure the document feeder is not overloaded Max 50 docu Feeder ments Ensure that the edge guides are adjusted to touch the sides of the originals The machine will not Make sure that an active network cable is connected to the print from a workstation workstation Check that the Network Setup is correct Refer to Connecting to the Network on page 10 Cannot send an Check if the machine is connected on the network as a printer E mail Check that E mail is enabled Refer to E mail Setup on page 14 Paper jams e Load the paper in the paper trays with the seam side of the paper up e Load the pa
18. en Your machine is now ready for you to use If the Fax feature is installed the Fax installation Wizard screen is displayed Refer to Fax Sefup on page 16 AL or LAA E quick use guide e i Dur Your Phaser 3635MFP Control Panel Document Touch Screen and Feeder Numeric Keypad Used for scanning multiple documents The Document Glass underneath is used for scanning single documents bound documents etc Output Tray Collects output Paper Trays Tray 1 is standard and Tray 2 is optional Bypass Tray Used for non standard printing media Inside the Device There is a Customer Replaceable Unit in the device the Toner Cartridge 6 If the Offline Stapler 7 option is installed the Staple Cartridge is also replaceable The Serial Number is on the inside of the front cover 6 quick use guide Control Panel Overview Interrupt Printing Clear All Job Status Help Power Services Services Home Log In Out P ASER 3635MFP Machine al Dial Pause Status Display and Start Language Touch Screen Cancel Entry Numeric Keypad Item Description Displays the Services screen to enable selection of features Use to access the feature options Job Status Use to view the current job status and other job queues Machine Status Use to access machine information status Serial Number and to print reports Display and Touch Displays the current machine status and screen
19. for each options group 12 When you have made your selections click Apply NOTE For more information on all of the E mail features including setting up address books please refer to the System Administration CD quick use guide 15 Fax Setup 10 11 The Phaser 3635MFP X configuration has Fax installed as standard The Fax Kit will require setup when the machine is installed Setting up the Fax Kit Set up the Fax Kit using the instructions in the Kit Connect the telephone line to the Line connector Line connector on the device If you wish to attach a handset to the device connect the handset to the Ext connector Press the Log In Out button to enter the Tools pathway On the numeric keypad enter 1111 or the current passcode and select Enter Handset Ext Press the Machine Status button connector then select Tools gt User Interface gt Service Enablements gt Embedded Fax The Fax Install Screen will appear Select the required or nearest country location by selecting the entry in the Country Setup list and select Next Select the required dialing method For a tone line select Tone For a 10 pulse per second line select Pulse If in doubt select Tone Select the keypad symbol for Fax Number and enter the fax telephone number for the device Select the keypad symbol for Machine Name and enter a custom name for the device Select Save and Close The device will reboot
20. hen folded produces a booklet with all the pages in the correct sequence The machine will also reduce and correctly position each image to fit on the selected paper To use this option load the originals in the Document Feeder and select the Output Format tab and Booklet Creation Multiple images quick use guide This feature is used to copy two or more documents in a reduced size onto one sheet of paper It is ideal for creating handouts storyboards or documents used for archival purposes To use this option load the originals in the Document Feeder and select the Output Format tab and choose Multi Up You can copy one two or four separate originals onto one side of a sheet of paper 21 Printing a Document 1 Ensure that the correct Xerox Phaser 3635MFP printer driver has been installed on your PC To install the print drivers refer to Install Print Drivers on page 13 You can also access the Print Drivers by referring to the CentreWare Print and Fax Services CD or you can download the latest versions from the Xerox website at www xerox com support 2 Open the document to be printed Click File gt Print and select the Xerox Phaser 3635MFP from the list of printers displayed 3 To change the default printing properties click Properties The print driver has various tabs that n contain options and properties KT TT e The Advanced tab contains urn EY een various font and printing Pic options _ N e Use the P
21. ice takes approximately 2 3 minutes to reboot NOTE Refer to the System Administration Guide for more information Making Gopies 1 Load the documents to be copied either face up in the Document Feeder or face down to the rear left corner of the Document Glass 2 Press the Services Home button and then Copy The Copy screen will be displayed 3 Select the required features using the Touch Screen The features are shown in the table below Reduce Enlarge Reduce or enlarge the image 25 to 400 Paper Supply Select the tray size of paper 2 Sided Copying 1 or 2 sided copy options Copy Output Collate option Image Quality Original Type Define the original document as text text and photo or photo to optimise resolution settings Lighten Darken Lighten or darken the output Background Suppression Automatically reduce or eliminate a dark background Paper Supply Auto Select DE 1 8 5x11 Plain 1 to 2 sided 2 sided Copying u NE wt 1 to 1 sided Collated Uncollated JE 2 8 5x11 Plain 2to 1 sided 5 8 5x11 Plain 2 to 2 sided View Details Layout Adjustment Book Copying Copy bound documents Original Size Set size of original Edge Erase Delete the edges of the image Image Shift Move the image on the page Rotate Side 2 Output Format Booklet Creation Automatically print document as a booklet
22. ion The Resolution affects the appearance of the fax at the receiving fax terminal To use this option select the Fax options tab and N choose from the available options under Resolution You can oe e select Standard for most text documents Fine for line art and er photos N Set up an Address Book Use this feature to store destination names fax numbers and transmission settings in your device Entries stored here will be available for selection within the Send List feature on the Fax options tab Select the Basic Fax tab and then Address Book Enter Individual fax details Dialing Groups can also be set up comprising several Individual entries Fax Reports Numerous fax reports can be printed by pressing Machine Status and selecting User Interface gt Fax Reports Select a report and then select the required print option quick use guide 25 Network Scanning Network Scanning enables you to scan your hard copy documents and store them as electronic files A file repository must be setup before using the Network Scanning feature refer to the System Administration Guide for information on how to setup a file repository 1 Load the documents to be scanned either face down on the Document Glass or face up into the Document Feeder 2 Press the Services Home button on the Control Panel Select the Network Scanning option This displays the Network Scanning screen 3 Select the Scanning Template you re
23. ng configurations Phaser 3635MFP S Phaser 3635MFP X a gt 1 2 Standard Features Copy Print Scan E mail Copy Print Scan E mail Tray 1 and Bypass Tray and Fax Tray 1 and Bypass Tray Optional Hardware Tray 2 Tray 2 Foreign Device Interface Foreign Device Interface In addition you will have Power Cord User Documentation CD System Administration Documentation CD Print Driver CD Quick Use Guide this book print cartridge control panel labels Product Enablement Key and a Telephone Cable Phaser 3635MFP X with Fax only quick use guide Switch On the Machine Once the machine has been assembled it must be configured This is done using the Product Enablement Key when the machine is switched on for the first time The Product Enablement Key is delivered in a plastic tube inside tai ea the box with the machine The P Ram procedure to configure the mone e machine is as follows OS ap 1 Locate the tube containing the Product Enablement Key Remove the plastic card and Product Enablement Key carefully press out the key 2 Connect the Power Cord to the machine and a suitable power supply outlet 3 Switch on the machine 4 Install the Product Enablement Key into the Card Reader Slot at the back of the machine I Card Reader slot Green LED 5 The Language Default screen will be displayed Select your chosen language and then select Save 6 The Installation Wizard scr
24. per in the Bypass Tray with the seam side down If the paper curls excessively flip the paper over in the applica ble paper tray Use paper from a fresh package Cannot fax a e Ensure your machine is connected to a working telephone line document and check for a dial tone Check that Fax is enabled Refer to Fax Setup on page 16 quick use guide 33 Paper jams The screen will indicate the location of the jam Follow the instructions on the display to clear the paper from the paper path e Ensure that all jam clearance doors and covers are returned to their correct positions NOTE Jam Clearance areas may vary depending on your machine model and configuration Front cover ol clearance ANa QUPIEX clearance Document jams The display will indicate when a document jam has occurred e Follow the instructions on the display and remove all the documents from the document feeder and document glass as instructed The illustration below shows the document feeder jam clearance areas Lift the Lift the Feed Document Assembly cover Feeder using the thumb cover tabs 34 quick use guide Help When using your device detailed and timely help is available at your fingertips You can access Help information and tips from a variety of sources On the device Press Help at any time to access the on line help screens Messages screen instructions and graphics provide additional information Documentation Mo
25. quire from the list 4 If required modify the template settings from the options on the Network Scanning Advanced Settings Layout Adjustment and Filing Options tabs Network Scanning Output Color Black and white or color scan 2 Sided Scanning Original can be 1 or 2 sided second side can be rotated Original Type Text photo or text and photo 26 Advanced Settings Lighten Darken Lighten or darken the output Background Suppression Automatically reduce or eliminate a dark background Quality File Size Optimum quality versus file size Details for DEFAULT No destinations configure A Output Color Black and White Layout Adjustment Original Size Set size of original Scan to Edge Scan the complete page Filing Options File Name If file name already exists Document Management Fields enter index information about your document Add File Destinations add additional file destinations to any template quick use guide Network Advanced Layout Scanning Settings Adjustment Filing Options Resolution Update File Format Sets the scan Templates Use PDF TIF JPEG or settings to suit a recently created XPS how the scanned or updated image will be template before used the system automatically adds it to the template list 5 Press Start to scan your documents NOTE To confirm the scan job press the
26. rt menu then select Printers and Faxes Right click the required printer Select Printing Preferences Select the Advanced tab Select Paper Output and click on the sign to expand the menu Select Disabled from the Banner Sheet options Select Apply Select OK COND BB UNa Disable the Banner Sheet at the Printer Use the following instructions to disable the banner sheet at the device Select the Log In Out button on the device control panel Enter the administrator password and select Enter Press the Machine Status button on the control panel Select the Tools tab Select User Interface then select Job Sheets Select Banner Sheets Select Disabled Select Save Press the green Administrator button on the control panel 0 Select Log Out OO N OD OH A DH quick use guide 37 38 quick use guide
27. rver address must be entered manually Connect the Ethernet cable to the RJ45 l connector on the back of the machine TT RJ45 NOTE The Ethernet cable is not u Network supplied by Xerox a an Connector To setup the address using DHCP see Network Setup Using DHCP on page 10 lf you want to set a static IP address skip to Network Setup Using a Static IP Address on page 11 Network Setup Using DHCP After the machine starts it negotiates with the DHCP server for an IP address Wait two minutes for the network setup to complete and then check the allocated IP address as follows quick use guide e On the Control Panel press the Log In Out button and then enter the Administrator passcode 1111 and select Enter e Press the Machine Status button then select Tools gt Connectivity and Network Setup gt Advanced gt Network Setting gt Network Setup gt TCP IP Options gt TCP IP Settings e The allocated TCP IP address is in the Name Address field 2 Confirm that an IP address has been allocated and that it is an appropriate IP address for your network NOTE f the IP address starts with 169 xxx xxx xxx the DHCP server has not properly allocated an address or DHCP is not enabled on your network Contact your network administrator for assistance Network Setup Using a Static IP Address Before you begin obtain the following information from your network administrator e IP Address e Gateway Address
28. s to select Screen machine features Help Displays help messages for features and error messages Used to select the language shown on the display Use to reactivate the machine from power save mode Log In Out Provides access to machine setups for the Administrator Also provides user access to services if authentication is enabled Numeric Keypad Use to enter alphanumeric characters Cancel Entry Cancels the entry made on the Numeric Keypad quick use guide Item Description Dial Pause Enters a pause in a telephone number when transmitting a fax Clear All Press once to clear a current entry Press twice to return to default settings Interrupt Printing Use to interrupt the current job to run a more urgent job Stop Stops the job in progress Start Use to activate a job Load Paper into the Paper Trays 1 Open the paper tray and load paper into the tray Do NOT fill above the Max line 2 Adjust the rear and side guides to hold the paper against the right side of the tray 3 When you close the tray the Paper Settings screen will display Input the size type and color of the paper you have loaded and press Confirm Loading Documents Documents can be loaded either into the Document Feeder or onto the Document Glass 1 Load documents to be copied face up in the input tray of the Document Feeder with the top of the document to the left or rear of the tray 2 Move the Document Guide to just touch
29. sful continue on to the next setup procedure in this document If the print operation failed refer to Troubleshooting on page 33 For a full explanation refer to the System Administration CD that accompanied your Phaser 3635MFP E mail Setup If you wish to setup the E mail service follow this procedure lf you do not want to setup this service at this time continue on to Fax Setup on page 16 NOTE f you do not see the E mail button on the Services Home screen enable E mail in the Tools Pathway Press Log In Out gt Machine Status gt Passcode 1111 gt Enter gt Tools gt User Interface gt Service Enablements gt E mail gt Enable Before starting the setup procedure please ensure the following items are available or the following actions have been performed e Ensure the machine is fully functioning on the network Press the Services Home button and check that the E mail service is an available feature e Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional Refer to Network Setup Using a Static IP Address on page 11 e Obtain the IP Address of a functional SMTP mail server that accepts inbound mail traffic e Ensure the DNS settings are configured correctly and obtain the Domain Name address if applicable e Create an E mail account which the machine will use as the default From address e Test the E mail account by sending an E mail to the Xerox device account This task shoul
30. specified u E mail recipient or recipients Access to the E mail features is gained__ using the Services Home button on the Control Panel and the E mail HH er option on the display This is an excellent feature for scanning A SS documents for your own use Simply select the E mail feature enter S your own E mail address and scan the document Moments later it will be in your E mail Inbox Easy Consumable Management Consumables are items on the machine that need replenishing or replacing such as paper staples and customer replaceable units Units like the Print Cartridge and Staple Cartridge are customer replaceable meaning you can replace the consumable without having to call out a Xerox service representative This enables you to reduce down time Powerful Documents The machine is not just any ordinary printer you can use your machine to print and create documents tailored to your needs be it for a presentation as handouts or as meeting notes For example the Booklet Creation feature enables the production of booklets or multi page copies from 1 or 2 sided originals Bound Originals can be scanned in color and sent to yourself using E mail for inclusion in your electronic documents Presentation packs can be created using the Multi up feature and many more You are only limited by your imagination Troubleshooting A variety of situations can effect the quality of your output For optimal performance ensure the guid
31. st answers to your questions will be provided by the documentation that is supplied on CDs with the Phaser 3635MFP Alternatively you can access the documents from www xerox com support User Guide contains instructions and information about all the features on the device e System Administration Guide provides detailed instructions and information about connecting your machine to the network and installing optional features On the Print Driver Click Help on the printer driver screen or press F1 on the PC keyboard for information on the displayed printer driver screen I Xerox Phaser 3635MFPX PS Properties quick use guide 39 36 On CentreWare Internet Services Click Index to view the contents of the Internet Services site Click Help to take you to the Xerox on line support web site Internet Services Xerox Phaser 3635 General lame XRX001599405C50 dress 13 221 196 60 scair us Ready Select Features to scan your job ob Fuser Module is warming up Printing may be delayed Network Factory Default Reboot Machine Refresh Copyright Xerox Corporation 1997 2007 All rights reserved quick use guide Enable Disable Banner Sheet Disable the Banner Sheet in the Print Driver Use the following instructions to disable the banner sheet from your device print driver on your PC At your PC select the Sta
32. tiple components such as printer drivers scan drivers user documentation and PPDs PostScript Printer Description at the same time To use the installer load the CentreWare Print and Fax Drivers CD ROM delivered with your Phaser 3635MFP At the client workstation insert the Driver CD into the CD drive If the CD does not start automatically go to the Start menu click Run and browse to the CD drive Click Setup and click OK Click OK to start the installation procedure Select the language for the installation and click Continue The driver screen is displayed NOTE The selections are Install Print and Scan Drivers Installs both the print drivers and the scan drivers Install Print Driver Installs just the print drivers Install Scan Driver Installs just the scan drivers To install Print Drivers use the instructions below To install Scan Drivers click Install Print and Scan Drivers Click Install Drivers Click Install Print Drivers NOTE The PCL6 Driver is installed by default To install the PCL 5 or Adobe PostScript Print Drivers click Option and check the boxes for the drivers required Enter the Printer s IP address DNS name or UNC path for the device Click Install Follow the on screen messages to complete the installation When the Print Driver is successfully installed either send a test print from the print driver or submit a job to the Phaser 3635MFP If the printing operation is succes

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