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Xerox 255 DC All in One Printer User Manual

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1. Once the network has been set up the LED of the WLAN USB key should be on Referring to or changing your network parameters Each of the parameters of your network may be changed as your network develops v 2822 SETUP WLAN PARAMETERS IP ADDRESS Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or a and confirm with OK select IP ADDRESS using the keys or and confirm with OK The number of your IP address will appear in the format 000 000 000 000 Enter the new IP address for your machine in the format displayed and confirm with OK Exit this menu by pressing the S key v 2823 SETUP WLAN PARAMETERS SUBNET 6 MASK Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or a and confirm with OK Select PARAMETERS using the keys or a and confirm with OK select SUBNET MASK using the keys or and confirm with OK The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2824 SETUP WLAN PARAMETERS GATEWAY 1 2 Press select the menu SETUP using the keys v ora and confirm with OK Select WLAN using the keys or a and confirm with OK
2. Setup the left right margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK eur Exit this menu by pressing the X button 3 Copy Phaser 3100MFP S Top and bottom printing margin shift lf you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT 1 Press w enter 856 using the keypad 2 Setup the top bottom margins offsets by 0 5 mm steps with the buttons a and v Confirm by pressing the OK button 4 exit this menu by pressing the r button Paper size setup This menu allows you to define the default paper size of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT PAPER FORMAT 1 Press w enter 857 using the keypad Select the paper tray for which you want to define a default paper size with the buttons and v 3 Confirm by pressing the OK button 4 Choose the paper size with the buttons or according to the following table Paper tray MAN TRAY Available paper size A5 Statement A4 Legal and Letter AUTO TRAY A5 Statement A4 Legal and Letter SCANNER LTR LGL and A4 5 Confirm by pressing the OK button 6 Exit this menu by pressing the button 24 3 Copy Parameters setup You can setup your machine as you li
3. After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA MEDIA ANALYSIS 1 Press enter 07 using the keypad 3 You can print or delete the detected files stored on your USB memory key Refer to the previous chapters 7 USB memory key Save a document on a USB memory key This function allows you to scan and save a document directly in the folder Phaser3100MFP_S SCAN on a USB memory key The folder Phaser3100MFP_S SCAN is created by the application Before scanning a document make sure that your USB memory key has QP rportant sufficient disk space If not you can lt lt delete manually the files see section Delete your files stored on the key page 34 1 Place the document to be scanned face down on the document glass 2 Insert the USB memory key into the front of the machine The scanning of the USB memory key is started When the scanning is finished the MEDIA menu is displayed 3 Select SCAN TO with the or a buttons then confirm with the OK button You can also access this function in two other ways a e by pressing the button then important by selecting SCAN TO MEDIA e bypressing the button from the screen saver then by typing 03 on the numerical keypad 4 Choose between B amp W SCAN or COLOUR SCAN with the or buttons and confirm with OK 5 With the alphanumerical keypad give a name to
4. Power Supply The power outlet should be close to the machine and should be easily accessible Paper recommendations Loading paper in the main paper tray e Insert the paper face down and adjust the paper guides to the paper size to avoid feed failure skewing and paper jams e Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams e Adding paper during printing must be avoided because it may cause multi feeds e When removing the paper tray from the machine always support it with both hands to avoid dropping it e If you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper e Curling must be corrected before printing e Curls must not exceed 10 mm e Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Humidity control e Paper which has become damp or paper which has been left unused for a very long time must not be used e After opening the paper it must be kept in a plastic bag e Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used Handling the machine Operator shocks During printing avoid shocks due to static electricity applied to the paper tray covers and other parts of the machine Moving the machine When mov
5. X button Read the counters This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e scanned pages e printed pages Scanned pages counter To view the number of pages scanned on your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 2 3 Press enter 823 using the keypad The number of scanned pages appears on the screen Exit this menu by pressing the Q button Printed pages counter To view the number of pages printed on your machine v 824 ADVANCED FCT COUNTERS PRINTED PG 1 2 Press enter 824 using the keypad The number of printed pages appears on the screen Exit this menu by pressing the X button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage 1 2 3 v 86 ADVANCED FCT CONSUMABLES Press enter 86 using the keypad The available toner percentage appears on the screen Exit this menu by pressing the X button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore 26 v 80 ADVANCED FCT CALIBRATION Press enter 80 using the keypad Confirm with OK The scanner is triggered and a calibration is done automatically At the end of the calibration the machine comes back up in the scree
6. Resolution oe 4 Click OK to confirm the new parameters Removing a device 1 Select the device from the list and click the minus sign or REMOVE button 2 To confirm the removal of the device click YES To cancel the removal click No O Ara you Sure you want to daleta tha selected device 7 The device is no longer displayed in the list Display the consumable status The following information will be available from the CONSUMABLES tab e current consumables status e number of printed pages e number of scanned pages e number of sent and received pages Companion Gonsurnables Scanta PRINTED PG SCANHED PAGE Phaser 3100MFP S Xerox Companion Suite features Document scanning The document analysis can be carried out in two ways e either by the SCAN To function application accessible from the Companion Director window or from the SCAN button on the machine e or directly from a standard compatible application Scanning with Scan To Run the application by clicking on the XEROX COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR PARAMETERS STATUS DIRECTORY 1 Click on the SCAN To graphical image or press the SCAN button on your machine and select SCAN TO PC 2 Select the desired options O Scan using Xerox Phaser ILIOMFP What do you want to scan
7. Select PARAMETERS using the keys or and N 6 1 2 3 G important 30 confirm with OK select GATEWAY using the keys or and confirm with OK The number of your gateway will appear in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2825 SETUP WLAN PARAMETERS SSID Press select the menu SETUP using the keys v or and confirm with OK select WLAN using the keys or a and confirm with OK Select PARAMETERS using the keys or and confirm with OK Select SSID using the keys or and confirm with OK The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the key v 2826 SETUP WLAN PARAMETERS MODE Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or a and confirm with OK select PARAMETERS using the keys or and confirm with OK Select MODE using the keys or a and confirm with OK The symbol gt gt tells you that your network is in active mode Select one of the modes and confirm with OK If you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 and confirm with OK Exit this menu by pressing the key In an AD HOC network the devices commun
8. You can delete files stored on your USB memory key v 06 MEDIA DELETE 2 The scanning of the USB memory key is started 1 Insert the USB memory key into the front of the machine MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or buttons and confirm with OK 3 You have three possible ways of deleting your files ALL to delete all the files stored on the USB memory key Select ALL with the or a buttons and confirm with OK You come back to the previous menu SERIES to delete a series of files stored on the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or buttons the last file of the series to delete and confirm with OK A star appears on the left side of the file Press the p button You come back to the previous menu SELECTION to delete only one or several files stored on the USB memory key Select with the or buttons the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Press the p button You come back to the previous menu Q button 4 Exit this menu by pressing the Read the USB memory key contents
9. zurface chaude ACHTUNG Heise Oberflaiche ATTENZIONE peer PRECAUCION blip ka VOORZICHTIG Heet oppervlak F RSIKTIGT Het yta R r ej FORSIGTIG cena FORSIKTIG Varm ai n i ij overflate unng kontakt Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF 1 Security Software use license Environment License Phaser 3100MFP S Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the CD ROM packaging should be returned to the retailer unopened along with the other components of the product The purchase price of this product will be refunded No refunds will be made for products if the CD ROM packaging have been opened if components are missing or if the reimbursement request is made after ten 10 days from the purchase date your receipt is the proof of purchase Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the Software or
10. PUT ID CARD THEN OK 9 Place your identity card or any other official document against the document glass as shown below 10 Press the OK button The document is scanned then the LCD screen displays the following message 1 Press enter 841 using the keypad 2 Choose the resolution with the buttons a or according to the following table Parameter Description Icon AUTO Low resolution none Standard resolution for TEXT documents containing text and B graphics Optimal resolution for PHOTO documents containing e photographies QUALITY Optimal resolution for TEXT documents containing text af 3 Confirm your choice by pressing the OK button 4 exit this menu by pressing the r button You can also change the resolution by pressing the button F Note Zoom setup The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document from 25 to 400 TURN UP DOC v 842 ADVANCED FCT COPY ZOOMING THEN OK l l 1 Press enter 842 using the keypad 11 Turn your document over then confirm with the gt Ener dae desied zooma euei wi Te OK button The machine prints out a copy of your document alphanumerical keypad or choose among predefined values with the buttons and v Confirm your choice by pressing the OK button 4 Exit this menu by pressing the r button 22 gt Q O Q
11. Peper source Flaten Select an option below for the type of picture you warnt bo scan a Color picture g Grayocale picture PJ Bleck and while picture or best jo O Custer Settings 3 Customise the advanced properties of the scan by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link O e 8 PC Features Phaser 3100MFP S 4 Adjust the desired parameters and click on the OK button Advanced Properties Advanced Fropatias Appearance Resolution DF Plobure type Color picture 5 Click on the SCAN button you can follow the ongoing scan on the screen 6 Atthe end ofthe scan the scanned picture appears in the PaperPort window If the PaperPort software is not installed on your hard drive the scanned picture will appear on your desktop in TIFF format F Note Printing You have the ability to print your documents via a USB connection or a WLAN connection During the installation of the Xerox Companion Suite software the XEROX PHASER 3100MFP printer driver will be installed automatically onto your PC Printing to the machine Printing a document on the machine from your PC is like printing a document in Windows 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the XEROX PHASER 3100MFP printer Printing in duplex mode with the machine The machine offers the ability to print a document in man
12. Set up the parameters for your machine so that it can function in a network 3 Having set up the parameters for your device install the Xerox Companion Suite software onto your PC with the necessary printer drivers ili i i gt i Once the machine is incorporated into a WLAN network you can from your PC e print documents on the multifunction machine from your usual applications scan colour grey scale or black and white documents on your PC The PC and all other devices must have their parameters set up to the same network as the multifunction machine All the details needed for setting up the device such as the network names SSID type of radio network encryption key IP address or subnetwork mask must match the specifications of the network You will find these details on your PC or on the Access Point To find out how to set up the parameters for your PC please consult the users manual for your WLAN adaptor For large networks please seek the advice of your network administrator 28 6 Network features Phaser 3100MFP S You can be sure of perfect Configure your network communication if you use an approved adaptor in conjunction with We recommend that the settings of your PC your WLAN network should only be B Note All of the latest printer drivers for the me Note eangen DY A person en a g opn knowledge of the configuration of your approved adaptor may be found on our website to
13. below 4 Take a paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the tray 200 sheets of 80 g m paper for instance 6 Slide the tray back in its location Print cartridge installation 1 Stand in front of the machine 2 Grasp the left and right sides of the cover and pull it towards you at the same time 5 Close the cover Output Support Tab Adjust the paper output support tab depending on the size of the document to be printed Do not forget to raise the flap to prevent output sheets from falling out of the machine 3 Unpack the new print cartridge Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Thoroughly rolling the cartridge will assure the maximum copies per cartridge 18 2 Installation Phaser 3100MFP S Starting your device 1 To modify the display language press the OK a button 2 Select the desired language using the a or Device connection buttons and confirm with OK Before plugging the power cord it The setup is now complete and the functions list is ZA warnine is imperative to refer to the automatically printed out Security directives page 7 l l O The LCD screen displays the message PAPER EMPTY if no 1 Make sure that the On Off switch is on Off paper has been loaded in the paper tray see Loading O position paper in the main paper tray page 13 Once paper has 2 Connect the
14. designated for this product the use of other materials may result in poor performance and create a hazardous situation WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Always exercise care when moving or relocating equipment Please contact your local Xerox Service Center to arrange relocation of the copier to a location outside of your building roe 1 Security Software use license Environment License Phaser 3100MFP S e Always locate the machine on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine e Always locate the machine in an area that has adequate ventilation and room for servicing e Always unplug this equipment from the electrical outlet before cleaning e NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously WARNING The metallic surfaces in the fuser area are hot Please use caution when clearing paper jams from this area and avoid touching any metallic surfaces Do Not Do These Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documentation Never obstruct ventilation openings They are provided to prevent overheatin
15. it is very important that you return the explanation sheet to the paper tray to continue printing correctly 7 Place the sheets in the paper tray as indicated on the explanation page and below The following illustrations describe the necessary operations depending on the selected binding mode e Long sides 8 Press OK on the control panel to resume printing Phaser 3100MFP S 9 Even pages are printed on the other side of the sheets Once all pages are printed remove the explanation sheet G mportant 45 If a paper jam or a paper size error occurs the job is cancelled You must then resubmit the print job 8 PC Features Phaser 3100MFP S Maintenance Service General information For your Safety it is imperative to CAUTION refer to the security directives presented in chapter Security page 7 To ensure that your machine is kept in the best conditions it is recommended that you periodically clean the interior of the machine Please respect the following rules while using this machine Do not leave the scanner cover open Do not try to lubricate the device Do not close the scanner cover violently or do not apply vibrations to the machine Do not open the print cartridge access cover while printing Do not try to disassemble the machine Do not use paper which has stayed in the tray for too long Print cartridge replacement Your machine comes with a current consumable management
16. Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do not push objects into slots or openings on the machine Electrical shock or fire may result 10 Do not obstruct ventilation openings These openings are used to provide proper cooling to the Xerox machine oS ee Electrical Supply 1 This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult a licensed electrician for advice WARNING This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet 1 Security Software use license Environment License Phaser 3100MFP S 3 Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Disconnect device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Emergency Power Off If any of the following conditions occur turn
17. FUNCTIONS LIST Confirm with OK To print the functions list with the shortcut method 1 Press v 2 Enter 51 from the numerical keypad to directly print the functions list Phaser 3100MFP S 2 Installation 16 Packaging contents The packaging contains the items listed below Multifunction device 1 print cartridge 1 Safety guide and 1 Installation guide aim 1 PC installation CD ROM F 1 power cord 1 USB cord Phaser 3100MFP S Device installation 1 Unpack the device Install the device adhering to the security notices stated at the beginning of this booklet 3 Remove all tape from the machine 4 Remove the plastic protection film from the screen Paper tray installation Before loading paper refer to the mportant paragraph Paper b recommendations page 13 Your machine supports a number of sizes and types of media refer to Specifications page 50 ih You can use paper weighing QD mportant between 60 and 105 g m2 1 Remove the paper tray completely 3 Setup the back side tray stop by pushing the PUSH level A Then adjust the side paper guides to the paper size by pushing lever B located on the left side guide Adjust the length paper guide to the paper size by 1 2 Installation Phaser 3100MFP S pushing lever C Hold it by its handle 4 Insert the cartridge in its slot by pushing it until it clicks then gently push the handle down as shown
18. Note you can also access this parameter by pressing the key from the idle screen 80 Toner save 4 Parameters Setup Makes printing lighter to save toner cartridge ink 90 RAW Port RAW network print port connection 91 Printer error timeout Time out before document being printed is deleted following a print error in PC print mode 92 Printer wait timeout Wait time out for data from PC before the task is deleted in PC print 93 Replace format Page size change This parameter allows you to printa LETTER size document on A4 pages using the LETTER A4 setting 96 NBR WEP Keys Number of WEP keys allowed from 1 to 4 Printing the functions guide G mportant Printing is not possible on A5 or Statement paper size v 51 PRINT FUNCTIONS LIST Press enter 51 using the keypad The printing of the functions guide starts You can also access the PRINT menu by pressing the button F Note Print the list of setups G important To print the list of setups Printing is not possible on A5 or Statement paper size v 56 PRINT SETUP Press enter 56 using the keypad 25 Phaser 3100MFP S The printing of the list of setups starts fs You can also access the PRINT menu by pressing the button Note Lock the machine This function prevents non authorized people from accessing the machine An access code will be required e
19. XEROX Phaser 3100MFP Hf you hawa the diec that came with your deica imsar it now Windows will automatically search the disc for driver software don t have the disc Show me other options 4 Open the CD ROM drive insert the installation CD ROM and close the drive The drivers are detected automatically 5 Select XEROX PHASER 3100MFP in the list and 39 8 PC Features Phaser 3100MFP S 2 Power on your machine The PC detects the device and the drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly B Driver Softeare Installation i Your devices are ready to use The softwere for this device has been successfully installed USE Cornpesite Device Ready to use USE Ponting support Xerox Phaser SLOOMMFE Reach to use Companion Surte Pre L Medem XML USB Device Interface Chose You can now use the machine to print and scan your documents Software Uninstallation This section describes the following procedures e full uninstallation of the Xerox Companion Suite software e uninstallation of the drivers only Uninstall the software from your PC Turn your PC on and log in as administrator Run the programs removal from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100MFP gt UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Xerox Companion Suit
20. authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the CD ROM You shall not modify adapt decompile translate create any derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled You can cancel it by destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In case the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the CD ROM on which the software is recorded is free from hardware or manufacturing faults if used in normal conditions the guarantee
21. document is cancelled Paper jam Paper format problem The printing of the active document is cancelled Documents waiting to be printed however will print after the print cartridge is replaced Toner empty The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Pause requested from the spooler Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Loss of USB connection 48 9 Maintenance PC printing via WLAN connection Issue encountered Paper empty No paper feed Paper jam Paper format problem Print request handling Once the problem is resolved printing resumes from the first non printed page Once the problem is resolved printing resumes from the first non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Toner empty The printing of the active document is cancelled Documents waiting to be printed however will be printed or Printing resumes from the first non printed page Pause requested from the spooler The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document i
22. is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a CD ROM fault that due to accident or misuse the CD ROM will not be replaced as per the warranty Responsibility If the CD ROM is not working properly send it to the retailer together with a copy of the receipt It is the retailer s sole responsibility to replace the CD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this program would be responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 1 Security Software use license Environment License Phaser 3100MFP S Applicable law This license is under the French law Any dispute following the interpretation or execution of this license will be submitted to the Paris Court Given the continuous technology development the manufacturer reserves the right to modify the technical specifications indicated for this product at any time without prior notice and or to stop manufacturing of the product All the names
23. max The password can contain alphanumerical characters numbers and letters and any other symbol available on the keypad The only invalid character is euro Currency sign 6 Exit this menu by pressing the key v 2828 SETUP WLAN PARAMETERS HOSTNAME The machine name allows you to identify your machine on the network via a PC for example with the name PRINT NETWORK 1 1 Press w select the menu SETUP using the keys v or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select HOSTNAME using the keys or and confirm with OK 5 Type in the desired name 15 characters maximum and confirm with OK 6 Exit this menu by pressing the key Phaser 3100MFP S Once your connection has been set up you must install the network printer driver on your PC so that you can print your documents Refer to the paragraph Software installation page 36 An example of how an AD HOC network may be set up Below is an example of how to configure an Ad hoc network without security protection using the following parameters e network name house e radio type ad hoc e channel 1 e PC s IP address 169 254 0 1 e PC s subnetwork mask 255 255 0 0 e PC s gateway 0 0 0 0 e P address of the multifunction machine 169 254 0 2 e subnetwork mask of the multifunction machine 29
24. of the products and brands that could be trademarks registered by their respective owners are recognized in the present document Registered trademarks Given the technical evolution Sagem Communications reserves the right to modify the technical specifications of this product and or to stop its manufacturing at any time and without notice Xerox Companion Suite is a registered trademark of Sagem Communications Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The informations contents of this user manual are subject to change without notice Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes checks bonds stock certificates bank drafts passports driver s licenses The preceding list is meant as a guide only and is not inclusive If you h
25. on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures 1 Security Software use license Environment License Phaser 3100MFP S X Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prior to disposal please contact your local dealer or Xerox representative for end of life takeback information North America USA Canada PRODUCT ENVIRONMENT REQUIREMENTS Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about X
26. power cord to the device been loaded printing will resume Plug the power cord into the wall outlet Loading paper in the manual feed tray Before loading paper refer to the imrortant paragraph Paper ae recommendations page 73 i E aaa The manual feed tray allows you to use a greater variety of weights and sizes than those used in the main paper tray refer to Specifications page 50 Only one sheet or envelope can be fed at a time ih You can use paper weighing QP mportant between 52 and 160 g m 1 Spread the manual feed guides to the maximum The power cord is used as a power unit cut off As a precaution the A warnine outlet shall be located close to the device and be of easy access in case of danger 3 Press the On Off button to turn on the device position Device initial setup After a few seconds when the machine has warmed up the Easy Install function is launched and the LCD screen 2 Insel asheeloral envelope Ih ine manvalice displays the following message iray 3 Adjust the paper guides against the right and left SET LANGUAGE edges of the sheet or the envelope YES OK NO C 4 Print making sure that the chosen paper size corresponds to the selected format on the printer The Easy Install function will help you configure your refer to Copy page 21 machine by guiding you through the basic settings If you wish to modify the setting displayed press the OK button If you do not w
27. system It tells you if your print cartridge is close to its end of cycle The following messages will appear on your machine screen when the print cartridge reaches the critical threshold less than 10 print cartridge left and when it is empty TONER NEAR TONER EMPTY END REPLACE lt OK gt You can however change the print cartridge at any time before it reaches its end of cycle Always use the smart card provided when replacing the print cartridge The smart card contains the information necessary to reset the level of toner Replacing the print cartridge without using a smart card may result in the consumable management system being inaccurate GP important 46 To replace the print cartridge proceed as shown below Insert the smart card provided with the new print cartridge as shown on the picture below The following message appears CHANGE TONER YES OK NO C Press OK The following message appears OPEN FRONT COVER REPLACE TONER Stand in front of the device Grasp the left and right sides of the cover and pull it towards you at the same time Raise and remove the print cartridge from the machine Unpack the new cartridge insert it into its slot by pushing it until it clicks then gently push the handle down as shown below 7 Close the cover The following message appears HAVE YOU CHANGED THE TONER lt OK gt 8 Press OK 9 Maintenance A wait message appears PL
28. the scan file up to 20 characters and confirm with OK 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents 34 creation With the IMAGE format if you have selected e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be scanned to the USB memory key the default resolution is AUTO Press the button several times and select the resolution you require e Scanning in BLACK amp WHITE E icon text resolution g icon photo resolution nO icon auto resolution e Scanning in COLOUR E icon text resolution no icon auto resolution Pressing immediately starts the scan and sends a file to the USB memory key with the parameters defined in the scan format 35 Phaser 3100MFP S 7 USB memory key Phaser 3100MFP S PC Features Introduction The Xerox Companion Suite software allows the connection of a personal computer with a compatible machine From the PC you can e manage the machine allowing you to set it up according to your needs e print your documents on the machine from your usual applications e scan colour grey scale or black and white documents and edit them on your PC Configuration req
29. 0 295 0 0 e multifunction machine s gateway 0 0 0 0 Setting up a machine 1 Plug the WLAN USB key into the USB connector of the multifunction machine 2 Press v select the menu SETUP using the keys v or a and confirm with OK 3 Select WLAN using the keys or a and confirm with OK 4 Select CONFIG ASS using the keys or and confirm with OK 5 Select NEW NETWORK using the keys or a and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select OFF and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13 Enter 0 0 0 0 in the field GATEWAY and confirm with OK 14 At the end of this process you return to the main menu of ASS CONFIG 15 Exit this menu by pressing the X key Once the network has been set up the LED of the WLAN USB key should be on You must now set up the PC 31 6 Network features Phaser 3100MFP S Setting up the PC For this section refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the house network 1 You may need to install the software for the WLAN USB key on the PC if this has not already bee
30. 13 W typical in standby 340 W average during printing 900W peak 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Laser on normal paper 600 dpi 20 ppm maximum 21 sec 13 sec a Printing speed may vary depending on used operating systems computer specifications software applications connection modes USB or WLAN paper sizes as well as file types and sizes Copier Type Copy speed Resolution Multiple copies Zoom range Scanner Type Colour depth Resolution software compatibility Maximum paper size Printing supports Main paper tray capacity Output tray capacity Main tray paper size Paper size for manual printing PC connection Slave USB 2 0 port PC connection Autonomous Black and White 20 ppm maximum 600 dpi 99 pages maximum 25 to 400 Colour scanner 36 bits 600 dpi optical 2400 dpi interpolated TWAIN WIA Letter 250 sheets maximum 60 g m 200 sheets maximum 80 g m 50 sheets A4 A5 Statement Legal Letter 60 to 105 g m paper A4 A5 Statement Legal Letter B5 exec A6 52 to 160 g m paper Master USB 2 0 port Wlan connection reader USB memory key reader Operating System Windows 2000 SP3 Windows XP Windows Vista Windows 2003 server for printing only 50 9 Maintenance Consumable specifications Print c
31. Acrobat Reader a 7 The welcome screen appears Click on the NEXT button to launch the installation of the Xerox Companion Suite kit on your PC T eran Phaser SI00NIFP tnatalShield Wizard a Welcome bo the Installshield Wiard for Xerox Phaser 3100MFP The InstalshieltR Wizard w install Xerox Phaser J200MFP On your computer To continue cee Next WARMING The program is protected by copyright lave and iiematona Pesies 8 Select INSTALL DRIVERS in the list and click on the NEXT button J Xerox Phaser JL00MFP InstallShield Wizard Select Features Select the feetures te insta Select the feetures vou want to instal and deselect the features you do mot want to instal w se Insisl Applications Description This vil istal the printer and the scanner enabling you fo print and scan lt Back Heto Cancel 9 Select the destination folder for installation and click on the NEXT button J Xerox Phaser JLOOMFP InstallShield Wizard Destination Folder Click Meet to ivetell to the folder or dick Change to instal te a differant folder EA Install Werok Phaser J LD0MPFP to C Progran Files Companies Suite Pre LLZ 10 The final installation is ready to be executed Click on the INSTALL button iy Xerox Phaser J100MFP InstallShield Wizard Ready to Install the Program The wierd is ready te begin instalation Clitk Install te begin the inetallstion Tf you want fo review or chan
32. EASE WAIT The smart card is read NEW TONER REMOVE CARD 9 Remove the smart card from the reader your machine is ready to print again Issues with smart cards If you use a smart card that has already been used the machine will display PLEASE WAIT then REMOVE CARD ALREADY USED If you use a defective smart card the machine will display PLEASE WAIT then UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read the machine displays ACTION CANCELLED REMOVE CARD Cleaning Document glass cleaning When one or more vertical lines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipe the glass with a soft lint free cloth dampened with mild alcohol 3 Close the scanner cover 4 Make a copy to check that the symptoms have disappeared Printer cleaning Dust dirt and paper debris on the exterior and internal surfaces of the printer can affect its operation We advise that it be cleaned regularly Cleaning the machine s exterior surfaces Clean the external part of the printer with a soft cloth dampened in mild detergent Phaser 3100MFP S Printer issues Error messages When the printer encounters any of the problems described below the corresponding message is shown on the machine display Message Action 9 Maintenance Check the presence of a CHECK TONER print car
33. Moving the machine Handling the print cartridge Rules for use symbols Machine Overview Control panel Accessing menus Packaging contents Device installation Paper tray installation Print cartridge installation Output Support Tab Starting your device Device connection Device initial setup Loading paper in the manual feed tray Use of envelopes Copy Simple copy ECO mode copy Advanced copying ID Card Copy mode Special setups for copying Resolution setup Zoom setup Scanned original setup Contrast setup Brightness setup Paper type setup Paper tray selection Margin Shift using the Document Glass Left and right printing margin shift Top and bottom printing margin shift Paper size setup Parameters Setup Language Technical Parameters Printing the functions guide Print the list of setups Lock the machine Lock the keyboard Lock the Media service Read the counters Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Games Sudoku Print a grid Print the solution to a grid Network features Type of radio network Radio infrastructure network Radio ad hoc network Radio networks WLAN Connect your WLAN adaptor Configure your network Creating or rejoining a network Referring to or changing your network parameters Contents Phaser 3100MFP S An example of how an AD HOC network may be set up Setting up a machine Setting up the PC USB memory key Use of the USB memory key
34. O ap Scanned original setup If you want you can change the origin of the scanner By entering new values for X and Y in mm X lt 209 and Y lt 280 you move the scanned area as shown on the diagram below Phaser 3100MFP S scanned area BEGIN OF SHEET END OF SHEET v 843 ADVANCED FCT COPY ORIGIN Press enter 843 using the keypad Paper tray selection The Automatic selection can have two meanings depending on the paper size defined for the paper trays The following table describes the different cases Default tray Tray used for copy Selection between the Same paper AUTOMATIC main tray and the size in the manual tray trays l Manual The manual tray is used Different AUTOMATIC The main tray is used ee size in Manual The Manual tray is Sraya used 2 Select the X and Y coordinates with the buttons or v 3 Setup the desired coordinates with the numerical keypad or the buttons and v Confirm your choice by prossima the OK button Exit this menu by pressing the button Contrast setup The CONTRAST parameter allows you to choose your output s contrast v 844 ADVANCED FCT COPY CONTRAST v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER Press w enter 852 using the keypad Select the default paper tray to use AUTOMATIC or MANUAL with the buttons and Confirm by pressing the OK button Exit this menu by pressing the button Margin Shi
35. PC e COMPANION Presents the machine screen USB connection only e CONSUMABLES Displays the consumables status Device management This tab shows the list of devices managed by the PC Selecting the current device Only one device at a time may be connected to the PC The current device may be selected by clicking on the radio button corresponding to the device Monitor Salani fhe graa fo enh sie Rr rae maniar State Conreclion ho Selected WSB M e Status of the connection The status of the connection between the current device and the PC is indicated by a colour The following table defines the possible states of the connection Connection in progress Connection established The PC cannot connect to the device Check the USB connection Device parameters 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning parameters to be applied for this device when you use the SCAN TO function Monitor Salari fhe grata fo a Ach oa eed ic ae USB Pot Selected USE o a CT 2 Select the desired scan MODE in the drop down menu Scanto Gli hel Cac Weel na Dun at po moe ae Deen on ie Danita Mode Coton Bleck sind while Greg asia I f Resolution 200 da 42 8 PC Features 3 Select the desired scan RESOLUTION in the drop down menu Scanto Gli hel Dac Weel na Dun tn po me oe et Dolin on fe Danita Minde
36. PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR or by clicking on the icon XEROX COMPANION DIRECTOR located on your desktop Phaser 3100MFP S Installing drivers only This section describes the following installation procedures e installation of drivers using the Xerox Companion Suite software e manual installation of drivers Installing the drivers using the Xerox Companion Suite software Turn your PC on and log in as administrator 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled XEROX COMPANION SUITE appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Xerox Companion Suite B Install products B Uninstall products B View user guides GB browse contents 5 The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse Merce Companion Suite B All products B Customized 37 8 PC Features Phaser 3100MFP S 6 Place your cursor on XEROX COMPANION SUITE and confirm with left click of the mouse H Xeroz Companion Suite t BH Paper Port a Bo Adobe
37. Page to 4or 1 page to 9 POSTER Copy mode Scanned sheets Output SS 1 _pageto4s to4 1 eee Confirm with the OK button 6 Adjust the desired zoom level from 25 TO 400 with the buttons or confirm with the OK button only available in 1 Page to 1 copy mode 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button 8 Choose the resolution depending on the printing quality that you want AUTO TEXT PHOTO or QUALITY TEXT with the buttons or w then confirm with the OK button 9 Adjust the contrast level with the buttons a or wv then confirm with the OK button 10 Adjust the desired brightness level with the buttons a or w then confirm with the OK button 11 Choose the paper type NORMAL THICK with the buttons or w then confirm with the OK button LAK AR IN yay AUN ID Card Copy mode The ID CARD copy function is used for copying both sides of an identity card or driver s license type document on an A4 format sheet original document size lt A5 or on a Letter format sheet original document size lt Statement The LCD screen displays useful operating instructions when the original document should be placed when the document should be turned over etc and asks for your confirmation to proceed with the operation G irrortant 1 Press the button 2 Enter the desired number of copies and confirm with the OK button Zoom and Origin adjus
38. Print your documents Print the list of files located in the key Print the files stored on the key Delete your files stored on the key Read the USB memory key contents Save a document on a USB memory key PC Features Introduction Configuration requirements Software installation Installing the full software package Installing drivers only Installing the drivers using the Xerox Companion Suite software Installing the drivers manually Connections Software Uninstallation Uninstall the software from your PC Uninstall the drivers from your PC Uninstall the drivers using the Xerox Companion Suite software Uninstall the drivers manually Machine Management Checking the connection between the PC and the machine Companion Director Graphical presentation Utilities and applications activation Companion Monitor Graphical presentation Device management Selecting the current device Status of the connection Device parameters Removing a device Display the consumable status Xerox Companion Suite features Document scanning Scanning with Scan To Printing Printing to the machine Printing in duplex mode with the machine Maintenance Service General information Print cartridge replacement Issues with smart cards Cleaning Document glass cleaning Printer cleaning Cleaning the machine s exterior surfaces Printer issues Error messages Paper jam Miscellaneous issues PC printing issues PC printing via USB connection PC printing via WLAN connectio
39. To print the files stored on the key scan a document on your USB memory key v 01 MEDIA PRINT DOC FILE Use of the USB MEMS key 1 Insert the USB memory key into the front of the machine Always take care when you insert a MEDIA ANALYSIS appears on the screen d loa edges KEY OMe Cie 2 Select PRINT DOC with the or buttons and G important Do not disconnect your USB memory contin withrok key while the machine is reading its contents or writing contents 3 Select FILE with the or a buttons and confirm with OK 4 You have three possible ways to print your files ALL to print all the files stored on the USB ee memory key Select ALL with the or buttons and confirm with OK The printing is started automatically SERIES to print a series of files stored on the USB memory key Select SERIES with the or a buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the screen Select with the or buttons the last file of the series to Print your documents print and confirm with OK oh tant Printing is not possible on A5 or Press the button Q para Statement paper size COPIES NUMBER appears on the screen S TE enter the desired number of copies with the You can print the stored files or a list of the files lo
40. XEROX Phaser 3100MFP S User Guide 253107577 A_ENG XEROX Phaser 3100MFP S Dear customer For your security and comfort we urge you to carefully read the chapter Security before attempting use In buying this multifunction machine you have opted for a quality XEROX product Your device satisfies all of the different needs of a modern office automation tool This machine allows you to scan in colour print and copy in black and white You can connect the multifunction device to your PC Microsoft Windows 2000 XP Vista Install the software included to use the device as a printer and also be able to scan edit and save documents through your PC If you have a WLAN adaptor optional you can communicate with a personal computer wirelessly WLAN is an option that works only with a specific adaptor that you can obtain from your retailer You will find further information on our website www xerox com Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The Phaser 3100MFP S multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 20 ppm The Xerox Companion Suite software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer It also gives you the ability to manage your multifunction machine Consumables Refer to section Specifications page 50 Dear customer Content
41. ant to modify the displayed setting press the C button the Easy Install function then displays the next basic setting If you do not want to carry out the initial setup press the Q button A confirmation message appears Press F Note wr the X button again to confirm To manually modify and customise the machine settings refer to Parameters Setup page 25 19 2 Installation Phaser 3100MFP S Use of envelopes Feeding can be done only through the manual feed Recommended area should be the area which excludes 15 mm from the leading edge 10 mm from both the left and right edges and the rear edge A few lines may be given in solid print at the part of being overlapped Envelopes which are not recommended may lead to improper printing refer to the paragraph Specifications page 50 Curled envelope after printing should be fixed manually Small wrinkles on the edge of the wide side of envelopes smearing or less clear printing may appear on the reverse side Gently press the envelope to release any air before loading it into the manual feed tray Load envelope in a proper position after aligning in case it is bent or warped Paper conditioning is not allowed And it should be used under normal office environment 20 2 Installation Copy Your machine has the ability to make one or more copies You can also set up several parameters in order to make copies at your will Simpl
42. artridge Phaser 3100MFP Standard Capacity Print Cartridge 106R01378 Phaser 3100MFP High Capacity Print Cartridge 106R01379 Specifications are subject to changes for improvement without notice 51 Phaser 3100MFP S 9 Maintenance Customer Information As part of our continuing quest for total customer satisfaction all of our products are made with ease of use and reliability in mind If you need assistance during or after product installation please visit the Xerox website for online solutions and support http www xerox com Phaser 3100MFP S Customer Information 52
43. ave any questions concerning the legality of copying or printing certain items consult with your legal advisor 10 1 Security Software use license Environment License Phaser 3100MFP S Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the covers can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine must be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to large temperature or humidity variations Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any othe
44. cated in numerical keypad and confirm with OK the USB memory key Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and Print the list of files located in the key confirm with OK To print the list of files located in the key Select the printing format THICK or NORMAL and confirm with OK to start printing v 01 MEDIA PRINT DOC LIST SELECTION to print one or several files stored on the USB memory key 1 Insert the USB memory key into the front of the Select with the or buttons the file to print machine and confirm with OK A star appears on the MEDIA ANALYSIS appears on the screen left side of the file 2 Select PRINT DOC with the or a buttons and Repeat this step for each file you want to print confirm with OK 3 Select LIST with the or buttons and confirm with OK Press the button COPIES NUMBER appears on the screen enter the desired number of copies with the numerical keypad and confirm with OK Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and 1 It may be possible that some TIFF files of your USB f ae y confirm with OK memory key cannot be printed due to data format limitation Meie a 7 USB memory key Phaser 3100MFP S Select the printing format THICK or NORMAL and confirm with OK to start printing N button 5 Exit this menu by pressing the Delete your files stored on the key
45. complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for office EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 uW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator For North America CDRH Regulations This equipment complies with the FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated 24 June 2007 and contains 1 class 3B laser diode 10 72 milliwatt 770 795 nanometer wavelength and other class 1 LEDs 280 uW at 639 nm This equipment does not emit hazardous light since the beam is totally enclosed during all customer modes of operation and maintenance Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the electrical outlet Always use materials specifically
46. d States trademarks The nerse X Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 5 or 15 minutes depending on the model A more detailed description of this feature can be found in the Machine Setup Section of this guide Section 16 EH amp S Contact Information Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 www xerox safety information US Product Safety information for US www xerox safety information EU Product Safety information for EU 1 Security Software use license Environment License Phaser 3100MFP S Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the information plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connector is the only way to
47. disconnecting the device from the power network that is why it is imperative to apply the following safety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing qualified technician There are no serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself because by opening or removing the covers you could expose yourself to two hazards A Repairs maintenance Repairs and maintenance should only be carried out by a APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT The laser beam can cause irreversible eye damage PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1 Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences For installation conditions and safe use precautions refer to chapter Installation page 11 1 Security Software use license Environment License Phaser 3100MFP S Positions of Safety labels on the machine The device has warning labels at the positions shown below For your safety you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge CAUTION Hot surface avoid ATTENTION
48. ducts Installation screen appears Place your cursor on ALL PRODUCTS and confirm by left click with the mouse The full installation copies the software required for the good execution of the Xerox Companion Suite kit onto your PC The kit consists of Xerox Companion Suite machine management software printer drivers scanner Adobe Acrobat Reader PaperPort You may already be the owner of a version of the software available in the installation CD ROM In this case use the CUSTOMIZED installation select the software that you want to install on your hard drive and confirm your choice F Note 36 8 PC Features be Xerox Companion Suite B All products B Customized The installation is launched GB Xerox Phaser 3100MFP InstallShield Wizard Installing Xerox Phaser 3100MFP The program features you selected ere being retailed Tola eal Plaaze walt while he InetelSheeld Wirerd installs Yerox Theses FLOOMFP This may take several minutes Fts E _ o Cancel The following screen appears to indicate the progression of the installation CoOmPAniIONn hstallaton has been suocesstiully peromed Click OF to exit he wizard Your Xerox Companion Suite kit is successfully installed on your PC You can now connect your machine refer to paragraph Connections page 39 You can start the machine s management software from the menu START gt ALL
49. e program removal Windows heile Are you sure you want to uninstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Xerox Phaser 3100MFP Drivers sy Fisase wat while Windows configures Merc Phaser J100MFP Criar Uninstall the drivers from your PC Turn your PC on and log in as administrator Depending on the installation mode used select the required uninstallation mode e If you have installed the drivers with the Xerox Companion Suite software see paragraph Uninstall the drivers using the Xerox Companion Suite software e Ifyou have installed the drivers manually see paragraph Uninstall the drivers manually Uninstall the drivers using the Xerox Companion Suite software Run the programs removal from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100MFP gt UNINSTALL You can also uninstall XEROX PHASER 3100MFP drivers using the Windows function ADD REMOVE PROGRAMS from the control panel Fe Note 1 A confirmation screen appears Click on the YES button to continue the XEROX PHASER 3100MFP drivers program removal i Programs ond Features A Are you sure you want te uninstall Xerex Phaser SRF Drivers In the future do not show me this dialog bor 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Her Phaser ZLOOMEP Drivers fF Fisase wat while Windows conigu
50. e copy In this case the default parameters are applied 1 Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass 2 Press the button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs When the ECO mode is used the toner consumption is reduced and the print density becomes lighter 1 Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass 2 Press the button 3 Press the button Advanced copying Advanced copy allows the user to do custom setups for the current copy job You can start copy by pressing the button at any time in below steps os Note 1 Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass After step 1 you can directly enter the number of copies with the numerical keypad and press the OK button to confirm Then refer to step 4 Press the button Enter the number of copies that you want and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons a or w then confirm with the OK button 5 Choose with the buttons or the printing option F Note Phaser 3100MFP S see examples below 1 Page to 1 1
51. equipment where there is the possibility of personal injury WARNING This symbol alerts users to areas of the equipment where there are heated or hot surfaces which should not be touched CAUTION This symbol alerts users to areas of the equipment which require special attention to avoid the possibility of personal injury or damage to the equipment to the appropriate safety information A WARNING This symbol indicates a Laser is being used in the equipment and alerts the user to refer fy TIP This symbol identifies information that is being emphasized and is important for you to remember EMC Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures 1 Securi
52. erox environmental programs visit http www xerox com environment If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate Energy Program Compliance Energy star As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity ESN The ENERGY STAR and ENERGY STAR MARK are registered Unite
53. es or cords get trapped inside the machine This would expose you to a machine malfunction risk or to a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed panel or cover The machine contains high voltage circuits Any contact with these circuits can cause an electric shock risk Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water 11 2 Installation Phaser 3100MFP S or liquid can cause a fire hazard or an electric shock hazard If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an elec
54. ew Heip ea n 0B ke iiia Souter desica Hi Universal Sera Gus controllers 2 Inthe OTHER DEVICES sub menu select the XEROX PHASER 3100MEFP item and click on the right button of the mouse 3 Select UNINSTALL on the menu and left click with the mouse c e Other devices Ji Multimedia Sudio Controller iy Undies device at aa fa Forts COM ALET Update Drvar Software e Processors Disable 49 gt Storage comrollers Uninstall pa System derie H Universal Seral Bus 2 Scan fer hardware changes Properties 4 Click on the OK button to confirm the removal 5 In the IMAGING DEVICES sub menu select the XEROX PHASER 3100MFP item and right click with the mouse 6 Select UNINSTALL on the menu and left click with the mouse 7 Click on the OK button to confirm the removal Phaser 3100MFP S Machine Management The software that you have installed contains two machine management applications COMPANION DIRECTOR and COMPANION MONITOR which allow you to e check whether the machine is connected to your PC e monitor the machine activities e monitor the status of the machine consumables from the PC e quickly access the graphic editor applications To manage the machine run the Companion Director application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR Checking the connection between the PC and the
55. ft using the Document Glass lf you want to you can offset the lateral margins of the document to the left or right during the scanning from the 1 Press enter 844 using the keypad 2 Setup the desired level of contrast with the buttons a and v Confirm your choice by pressing the OK button 4 Exit this menu by pressing the W button Brightness setup The BRIGHTNESS parameter allows you to lighten or darken your output v 845 ADVANCED FCT COPY BRIGHTNESS 1 Press enter 845 using the keypad Setup the desired brightness with the buttons and v Confirm your choice by pressing the OK button Exit this menu by pressing the button Paper type setup v 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE 1 Press w enter 851 using the keypad 2 Select NORMAL or THICK with the buttons and v Confirm your choice by piesang the OK button Exit this menu by pressing the button Boe document glass v 854 ADVANCED FCT SCAN amp PRINT FLATBED MARG Press enter 854 using the keypad Setup the left right margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK oan Exit this menu by pressing the X button Left and right printing margin shift lf you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANCED FCT SCAN amp PRINT PRINTER MARG Press enter 855 using the keypad
56. g Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never locate the machine near a radiator or any other heat source Never push objects of any kind into the ventilation openings Never override or cheat any of the electrical or mechanical interlock devices Never place this equipment where people might step on or trip on the power cord This equipment should not be placed in a room unless proper ventilation is provided Please contact your local Authorized dealer for further information Electrical Safety Information 1 The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice 2 The socket outlet shall be installed near the equipment and shall be easily accessible 3 Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician 5 Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment where people might step or trip on the power cable
57. ge any of your instalation settings dick Back Click Cancel fo exit the wizard i Keros Phaser 3100MFP Drivers InstallShield Wizerd Installing Xerox Phaser J100MFP Drivers Tht program features you selected ere being retaled Pesse wait while the neta Wired installs Yeron Pesar 210K Drivers This may take several minutes Status Ul hestallaton has been suocesstiully pedonmed Click OF to exit he wizard The Xerox Companion Suite software is now installed on your PC You can now connect your machine refer to paragraph Connections page 39 38 8 PC Features Phaser 3100MFP S Installing the drivers manually click on NEXT You can install the printer and scan drivers manually 6 without running any setup software al Found Mew Hardeware XEROX Phaser S100MFP Please select the best match for your hardware from the list below SEROX Phaser S1KIMFP This installation mode is only possible on Windows 2000 XP and Vista EPP E E iol Xeno Phaser 310IMFP 1101 0 Hercs ehcompamnion driw ers ieser Servo Phaser J100MFF AFS JO Xerox F Note 1 Locate your USB cable connectors and connect as shown below on the picture g This driver is not digitally sign d Tall me wtw driver signi timed is importan ana 6 A screen informs you that the drivers have been installed Click on the CLOSE button You can now use the machine to print and scan your documents Connections Make su
58. gether with further Compur information www xerox com Creating or rejoining a network Connect your WLAN a daptor Before attempting to use a WLAN adaptor on your l l l machine you must enter the parameters that will allow a Your machine belongs to a new generation of terminals WLAN network to recognise your machine that you can incorporate into a WLAN network using a WLAN USB key On your machine you will find simple instructions that guide you step by step through the set up of your Your machine s network radio network Just follow them adaptor transmits data using the 281 SETUP WLAN CONFIG ASS radio protocol IEEE 802 11g it can also be incorporated into an existing 1 Press select the menu SETUP using the keys IEEE 802 116 network v or and confirm with OK When connecting to your machine 2 Select WLAN using the keys or and confirm only use the approved adaptor with OK Other transmitting or receiving 3 Select CONFIG ASS using the keys or a and adaptors may damage your device confirm with OK Irrespective of whether you use your The machine searches for existing networks machine in an infrastructure or ad 4 Select your existing network or select NEW hoc network you must set up certain NETWORK to create it using the keys or and network and security parameters confirm with OK for example the Service Set D SSID and the encryption key These must match the network s If you choose an existing netw
59. icate directly with each other without passing through an access point The speed of communication across the whole AD HOC radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings 6 Network features v 2827 SETUP WLAN PARAMETERS SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network 1 Press w select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select SECURITY using the keys or and confirm with OK 5 Choose WEP WPA or OFF and confirm with OK If you choose WEP enter a password In a 64 bit security configuration the password must contain five characters exactly In a 128 bit security configuration the password must contain 13 characters exactly You may also enter the password using the hexadecimal system if this is the case For a 64 bit security configuration the password must contain exactly 10 hexadecimal characters For a 128 bit security configuration the password must contain exactly 26 hexadecimal characters Fe Note If you choose WPA enter a WPA or WPA2 password min 8 characters to 63 characters
60. ing the machine on a desk it must be lifted and not dragged Handling the print cartridge e Must not be stood on the side or held upside down e Must not be shaken strongly 432 2 Installation Phaser 3100MFP S Rules for use symbols A WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety information section of this manual A CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety information section of this manual Q Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Note Indicates supplementary explanations of the machine s functions and instructions on resolving user errors 14 2 Installation Machine Overview iF 2 3 4 a 6 T Phaser 3100MFP S Front and Back sides Control panel Paper jam cover Power supply cord connection On Off switch Slave USB interface connector for PC Master USB interface connector USB key Manual paper feed setup guides l M ae Manual input tray Paper tray 10 Print cartridge access cover 11 Output support 12 Paper outpu
61. ion of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your XEROX Limited representative CE Marking Traceability Information For EU Countries Only Manufacturer Xerox Ltd Bessemer Rd Welwyn Gdn City Herts AL7 1BU ENGLAND Product Recycling and Disposal USA and Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html lf your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application X Professional Business Environment Application of this symbol
62. ke depending on the use In this chapter you will find descriptions of the functions You can print the functions guide and the current setup of your machine Your machine is continuously being updated new functions are regularly made available To benefit visit our website F Note www xerox com You can also use the update function available with the Xerox Companion Suite software to download the latest online updates see Firmware update page 49 Language This setting enables you to choose the menu language of your choice By default the machine is set to English To select the language v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press w enter 203 using the keypad 2 Select the required language using and 4 then press the OK key to confirm 3 To exit this menu press Technical Parameters As delivered your machine is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters v 29 SETUP TECHNICALS 1 Press enter 29 using the keypad 2 Select the desired parameter and confirm with OK 3 With the keys or a modify the parameter settings by following the table below and press OK Phaser 3100MFP S Parameter Description 8 Eco energy Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice
63. machine To check if the connection between the devices is good run the COMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the machine Companion Director This graphical Interface allows you to run the utilities and the software to manage your machine Graphical presentation Run the application by clicking on the XEROX COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR PARAMETERS STATUS DIRECTORY Utilities and applications activation The Xerox COMPANION SUITE graphical interface allows you to run the following utilities and software e get HELP from the current documentation e run the PAPERPORT software Doc Manager To run a software or utility contained in the Xerox COMPANION SUITE kit place the cursor on it and left click with the mouse _44 8 PC Features Phaser 3100MFP S Companion Monitor Graphical presentation Run the application by clicking on the XEROX COMPANION MONITOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION MONITOR Monitor Device selection Companion Consumables From this screen you can monitor the information or configure your machine from the tabs e DEVICE SELECTION Displays the list of devices managed by the
64. municate with each other in a network via radio waves high frequency waves The transmission of data in the radio network is based on the Standards 802 11b and 802 11g According to how the network is set up it may be described as an infrastructure network or an ad hoc network Please note when you are using a wireless connection that certain items of medical equipment sensitive or security systems may be affected by the radio transmissions of your device in all cases please follow safety guidelines closely A CAUTION Radio infrastructure network In an infrastructure network several devices communicate via a central access point a gateway or router All data is sent to the access point gateway or router from where it is re distributed WLAN Access Point Radio ad hoc network In an ad hoc network the devices communicate directly with each other without passing through an access point The speed of communication across the whole radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings p Please note that in ad hoc mode mportant the WPA WPA2 encryption method is not available 5 PC Radio networks WLAN Three steps are necessary to incorporate your machine into a radio network WLAN 1 Configure the network to your PC
65. n 31 31 32 33 33 33 34 34 34 36 36 36 36 36 37 37 39 40 40 40 40 40 41 41 41 41 41 42 42 42 42 42 42 43 43 43 43 43 44 44 44 46 46 46 46 47 47 47 4 4 4 4 48 48 48 48 49 Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications Customer Information 49 50 50 50 50 50 51 52 Contents Phaser 3100MFP S Security Safety introduction Notices and safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Marks Labels Symbols All warnings and instructions marked on or supplied with the product should be followed WARNING This symbol alerts users to areas of the
66. n done 2 Plug WLAN USB key into a USB port on the PC 3 Use the software of the WLAN USB key to detect the network 4 Join the network house once this has been detected 5 Now set up the WLAN network connection of your PC To guide you through this stage refer to the paragraph Setting the parameters for a connection in the manufacturer s instructions Fe Note To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example 6 Enter OK oe oe 6 Network features Phaser 3100MFP S 4 The list is shown in a table with the following U S B m e m O ry key information the scanned files are indexed in an incremental You can connect a USB memory Key in the front of your 1 by 1 order machine The files stored in TXT TIFF and JPEG formats the files name with their extension will be read and you will be able to perform the following 5 medie onee AANE actions print the stored files contained in your USB memory the Tiles size in Kbytes key delete the files contained in your USB memory key Print the files stored on the key query the contents of the inserted USB memory key
67. n saver mode 4 Parameters Setup Games Sudoku Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid There are 400 Sudoku grids available in total 100 for each difficulty level Emportant v 521 PRINT SUDOKU PRINT GRID Printing is not possible on A5 or Statement paper size 1 Press w enter 5 using the keypad Confirm with OK You can also access the PRINT menu by pressing the button Select SUDOKU using the or a button Confirm with OK select PRINT GRID using the or a button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the grid requested is printed F Note ok O N Phaser 3100MFP S Print the solution to a grid rrortant v 522 PRINT SUDOKU PRT SOLUTION Printing is not
68. o the product e You suspect that your product needs service or repair e Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorised dealer or at appropriate collection sites Dispose of the used print cartridge in accordance with local regulations A CAUTION Protect the product from dampness or wet weather such as rain snow and so on Unplug the power cord from the wall outlet before you move the product While moving the product you should take care that the power cord will not be damaged under the product When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the product Keep print cartridges out of the reach of children Be careful not to cut yourself on any sharp edges when you reach inside the machine to remove misfed sheets of 12 2 Installation Phaser 3100MFP S paper or originals For environmental reasons do not dispose of the product or expended supply wastes at household waste collection point Disposal can take place at our authorised dealer or at appropriate collection sites Our products are engineered to meet the high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorised dealer
69. off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem e The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the machine The machine is exposed to water Any part of the machine is damaged Ozone Information This product produces ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Install the system in a well ventilated room If you need additional information about ozone please request the Xerox publication Facts About Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada In other markets please contact your local Xerox representative Maintenance Information 1 2 Any operator product maintenance procedures will be described in the user documentation supplied with the product Do not carry out any maintenance on this product which is not described in the customer documentation WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment Use supplies and cleaning materials only as directed in the Operator section of this manual Do not remove covers or guards that are fastened with screws There are no parts behind
70. ork Note Steps 5 and 6 and possibly 7 are carried out automatically specifications 5 SSID appears on the screen enter the name of 1 Plug your WLAN USB key into the USB port of your your network using the numerical keypad pressing machine the keys one after the other until you obtain the name you want 32 characters maximum and confirm with OK 6 AD HOC MODE or INFRA MODE appear on the screen Go back to the beginning of the chapter and make your choice Select one of these modes and confirm with OK If you choose AD HOC mode the sub menu CHANNEL appears enter a figure between 1 and 13 and confirm with OK 7 Select your encryption method OFF WEP or WPA and confirm with OK Please note that in ad hoc mode G mportant the WPA WPAZ2 encryption method a is not available Ifyou choose WEP enter the WEP key that you are using on your network The WEP key number may be contigured in the menu v 29 SETUP TECHNICALS WEP KEYS NBR F Note If you choose WPA enter the WPA or WPA2 key that you are using on your network 290 6 Network features Phaser 3100MFP S 8 9 10 Exit this menu by pressing the IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY At the end of this procedure you return to the main menu of CONFIG ASS X key
71. possible on A5 or Statement paper size 1 Press enter 5 using the keypad Confirm with OK You can also access the PRINT menu by pressing the button Select SUDOKU using the or a button Confirm with OK Select PRT SOLUTION using the or button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the solution to the grid requested is printed F Note oa fF W N 27 Games 5 Phaser 3100MFP S Network features You may connect your multifunction machine to a wireless network However practical knowledge of your computer configuration is required to set up a network You can connect your machine to a PC using a USB cable or make a wireless connection via radio with a PC or network If you have a WLAN adaptor you can incorporate your machine as a network printer into a radio network This works only with an approved adaptor that you can obtain from our ordering department For further information contact www xerox com mportant Type of radio network A radio network or WLAN Wireless Local Area Network is created when at least two computers printers or other peripheral devices com
72. r flammable objects Choose a location where exposure to water and other liquids will not occur Make sure that this location is dry clean and dust free Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Machine The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the covers while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always grasp the connector and not the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure no cabl
73. re that your machine is powered off The connection between the PC and the machine requires a Sa USB 2 0 shielded cable no more than 3 meters long 2 Power on your machine It is recommended to install the The PC detects the device Xerox Companion Suite software 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE first and then to connect the USB RECOMMENDED cable to your machine see Installing the full software dee package page 36 Windows needs to install driver software for your Unknown Device If you connect the USB cable before p installing the Xerox Companion Locate and install driver software recommended GP important Suite software the recognition Windows will guide you through the process of installing driver software oa for your device system plug and play identifies TE automatically that new hardware has Ninclows will ask again the next time you plug in your device or log on been added To start your machine Don t show this message again for this device drivers installati on r efer to Your device will not function until you install driver software paragraph Installing the drivers manually page 39 and follow the instructions on screen When you use this procedure only printing and The following screen appears scanning functions are activated O L Found Men Hardware XEROX Phaser 31COMFP 1 Locate your USB cable connectors and connect as shown below on the picture Insert the disc that came with your
74. ring the operation To prevent any harm do not touch this area For details refer to Positions of Safety labels on the machine page 8 A CAUTION In case of paper jam the following message appears PAPER JAM REMOVE TONER 1 Remove the print cartridge and check if a sheet is jammed 2 Remove the sheet of paper which causes the paper jam 3 Put the print cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam 4 Check that the paper sheets in the paper tray are correctly placed 5 Replace the paper tray in the machine Miscellaneous issues When turning on the terminal nothing is displayed on the screen Check the connection between the power cord and the outlet PC printing issues This section details how the machine handles a print request after having encountered an issue paper jam connection loss etc Refer to the sections below to know if the printing of your document will resume or will be cancelled depending on e the connection to the PC e the problem encountered during printing PC printing via USB connection Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty No paper feed Once the problem is resolved printing resumes from the first non printed page Exception If the document was to be printed in manual duplex mode the printing of the
75. rss Merc Phaser J1O0MFP Drvar Uninstall the drivers manually The following drivers must be removed e print driver e scan driver e modem driver To remove the print driver 1 Open the PRINTERS window START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending the operating system 2 Delete the XEROX PHASER 3100MFP icon 3 In the PRINTERS window right click with the mouse and select RUN AS ADMINISTRATOR gt SERVER PROPERTIES 4 Select the DRIVERS tab 5 Select the XEROX PHASER 3100MFP driver and click on the REMOVE button TP Print Server Properties Installed grinber crvers Hare icrosoft WPS Docume x36 40 8 PC Features 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button Remove Driver And Package Do yau want to remove the diwer a only oF remove the diveia end driver gpeckage s from yaur Syehen 7 A confirmation screen appears Click on the YES button to continue 8 Click on the DELETE button to confirm the removal Rance Diver Package Dower package deete Ceres Germ Phaser 3 000FF mams remerred gt j Pedag figi raro To remove scan and modem drivers 1 Open the DEVICE MANAGER window START gt CONTROL PANEL gt SYSTEM gt HARDWARE gt DEVICE MANAGER or START gt CONTROL PANEL gt HARDWARE AND SOUND gt DEVICE MANAGER depending on the operating system He chon W
76. s Dear customer Consumables Security Safety introduction Notices and safety Marks Labels Symbols EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe Asia For North America Operational Safety Information Electrical Safety Information Electrical Supply Disconnect device Emergency Power Off Ozone Information Maintenance Information Consumables Information Product Safety Certification Regulatory Information Certifications in Europe CE Marking Traceability Information For EU Coun a AaARAAAHKR AD WMDMDMDMHDMHDHARAAAAA tries Only 5 Product Recycling and Disposal sl USA and Canada 5 European Union 5 WEEE Directive 2002 96 EC 5 North America USA Canada 6 Energy Program Compliance 6 Energy star 6 Section 16 EH amp S Contact Information 6 Security directives 7 Positions of Safety labels on the machine 8 Symbols for the main power switch 8 Software use license 9 Definition 9 License 9 Property 9 Duration 9 Warranty 9 Responsibility 9 Development 9 Applicable law 10 Registered trademarks 10 Prohibited reproductions 10 Installation 11 Location conditions 11 Cautions of use 11 Safety information 12 Safety During Operation 12 Power Supply 13 Paper recommendations 13 Loading paper in the main paper tray 13 Handling of paper 13 Humidity control 13 Handling the machine 13 Phaser 3100MFP S Operator shocks
77. s cancelled Documents waiting to be printed however will be printed Loss of WLAN connection Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Phaser 3100MFP S Firmware update Updating the machine firmware requires that the Xerox Companion Suite software be installed on your PC and that the PC is connected to the machine see PC Features page 36 Visit our website www xerox com to check if firmware updates are available for your machine and download the appropriate update file on your PC Then access the update utility START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION FIRMWARE UPDATE select the downloaded file and launch the update Please check www xerox com for new versions of this manual after the software is updated 49 9 Maintenance Phaser 3100MFP S Specifications Physical specifications Dimensions Weight Electrical specifications Power supply see rating plate Electric consumption Environmental specifications Operating temperature Peripheral specifications Printer Type Resolution Speed Preheating time First page out time 344 x 447 x 386 mm 11 6 kg Single phase 120 V 50 60 Hz 8 5 A or Single phase 220 240 V 50 60 Hz 4 5A according model see rating plate 10 W typical in powersave
78. t 13 Smart card insertion slot 15 2 Installation Control panel oO PY 2 11109 8 Screen Digital keypad Key a document scan to the PC or an external storage device USB key Key Copy Key e9 stops the current PC print job Key p start Key OK confirms the displayed selection Key menu access and navigation down the menus Key C back to the previous menu and input correction 10 Key a navigation up the menus Accessing menus 11 12 13 14 15 16 17 19 Key Q stops the current operation Key to sets up the activation delay Key Q access to print menu print functions list machine settings etc Key o scan resolution setup Key Q contrast setup Icon iF resolution Quality Text Icon resolution Photo Icon E resolution Text Icon COL colour mode All functions and settings are available via the menu and are associated with a specific menu command For example the menu command 51 launches the printing of the functions list the functions list stores the list of all menus sub menus and their identification number Two methods are available to access menu items the step by step method or the shortcut method To print the functions list with the Step by step method 1 Press v 2 Use the or a button to browse the menu and select 5 PRINT Confirm with OK 3 Use the or a button to browse the menu PRINT and select 51
79. these covers that you can maintain or service Consumables Information oe YS Store all consumables in accordance with the instructions given on the package or container Keep all consumables away from the reach of children Never throw print cartridges into an open flame Print Cartridges When handing print cartridges fusers etc avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge This can increase the risk of skin or eye contact Product Safety Certification EUROPE This XEROX product is certified by the following Agency using the Safety Standards listed Agency TUV Rheinland Standard IEC 60950 1 1 Security Software use license Environment License Phaser 3100MFP S USA CANADA This XEROX product is certified by the following Agency using the Safety Standards listed Agency UNDERWRITERS LABORATORIES INC Standard UL 60950 1 Certification is based on reciprocity agreements which include requirements for Canada Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes XEROX s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximat
80. tments are not available in this copy mode DP 3 Copy G important Phaser 3100MFP S 3 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button Copying in ID Card mode is only possible on A4 original document size lt A5 or Letter original document size lt Statement paper size Make sure that the selected paper tray uses the correct paper size Choose the copying option ID CARD with the buttons or and confirm with the OK button Choose the resolution depending on the desired printing quality AUTO TEXT PHOTO or QUALITY TEXT with the buttons or then confirm with the OK button For optimal results with ID Special setups for copying Setups done through this menu become the device default setups after you confirm mportant Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution When the quality of the printing is not satisfying you can perform a calibration see Calibrate your scanner page 26 v 841 ADVANCED FCT COPY RESOLUTION documents select the PHOTO resolution 6 Adjust the contrast level with the buttons or wv then confirm with the OK button 7 Adjust the desired brightness level with the buttons a or w then confirm with the OK button 8 Choose the paper type NORMAL THICK with the buttons or w then confirm with the OK button The LCD screen displays the following message
81. tric shock hazard due to lightning Never move the machine during printing Always lift the machine when you wish to move it Make sure to place the machine in well ventilated premises When in operation the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises For safety purposes make sure you place the machine in a well ventilated area Safety information When using your product the following safety precautions should always be followed Safety During Operation In this section the following symbols are used Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury CAUTION minor or moderate injury or damage to property caution Indicates a potentially hazardous situation which if instructions are not followed may result in A WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in the Operating instructions Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists e You spill something int
82. tridge in the machine Indicates that your TONER NEAR END consumable will need changing soon REPLACE PAPER Add paper in tray Message displayed when HEATING starting the machine CLOSE COVER The printer front cover is PRINTER open close it TONER EMPTY REPLACE lt OK gt Replace the print cartridge A sheet of paper is jammed in the machine Take out the print cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the consumable cover PAPER JAM REMOVE TONER A sheet of paper is jammed in the machine Open the PAPER JAM paper jam cover Remove EXTERNAL TRAY the jammed paper sheet Then open and close the consumable cover PAPER EMPTY Add paper in the paper tray After one of the error messages listed above is displayed it may result in the cancellation of an active print job see PC printing issues page 48 Fe Note 47 Phaser 3100MFP S Paper jam When printing a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam In case of a paper jam in the machine the following message appears PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine 2 Remove the jammed sheet of paper and close the cover 3 Open and close the front cover The printer starts again automatically The fusion unit can reach a very high temperature du
83. ty Software use license Environment License Phaser 3100MFP S 1 Reorient or relocate the receiving antenna 2 Increase the separation between the equipment and receiver 3 Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 4 Consult the dealer or an experienced radio TV technician for help Declaration of Conformity This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation EME Compliance for Canada This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Laser Safety Information CAUTION Use of controls adjustments or performance of procedures other than those specified in this guide may result in hazardous light exposure This equipment complies with international safety standards and is classified as a Class 1 Laser Product With specific reference to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance For Europe Asia This machine
84. ual duplex mode from your PC In manual duplex the print quality and paper transport are not guaranteed If a problem occurred during the printing of the first side of your document such as wrinkling dog ears etc do not use this sheet for manual duplexing When you load paper please true up the end of paper on a flat surface For best results we recommend that you use 80 g m A4 paper or 20 Ibs m Letter paper To print a document in manual duplex mode The duplex printing mode is available only in a paper size managed by the paper tray The manual tray cannot be used to print in duplex mode irrotan 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the XEROX PHASER 3100MFP printer 3 Check the Duplex box and choose among the two binding modes Binding mode Long sides Short sides 4 Click on the OK button to begin printing 5 The machine prints the odd pages from the higher odd page to page 1 and the LCD screen displays PRINTING k k PC k 44 8 PC Features 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE PUT THE PRIN AND PRESS lt OK gt The PC generates and prints a page explaining how to reload the sheets for a duplex job Read this page d carefully and place it back with the G imrorant other sheets
85. uirements The minimum configuration requirements for your personal computer are Supported operating systems e Windows 2000 with at least Service Pack 3 e Windows XP Home and Pro e Windows 2003 server for printing driver only e Windows Vista Processor e 800 MHz for Windows 2000 e 1 GHz for Windows XP Home and Pro e 1 GHz for Windows Vista A CD ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory e 128 Mbytes minimum for Windows 2000 e 192 Mbytes minimum for Windows XP Home and Pro e 1 GByte for Windows Vista Software installation This section describes the following installation procedures e full installation of the Xerox Companion Suite software e installation of the drivers only Installing the full software package Turn your PC on and log in as administrator 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled XEROX COMPANION SUITE appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse a Meron Compenion Suite B Install products B Uninstall products Bo View usar guines GB browse contents 5 The Pro
86. very time someone wants to use the device After each use the device will lock automatically Before that you have to enter an access code v 811 ADVANCED FCT LOCK LOCKING CODE 1 2 Press enter 811 using the keypad Enter your access code 4 digits using the keypad confirm with OK lf a code is already in existence G mportant enter the old code before typing the 3 4 new one Enter again your access code 4 digits using the keypad confirm with OK Exit this menu by pressing the 4 button Lock the keyboard Every time you use your machine you will have to enter your code Aa ON 5 v 812 ADVANCED FCT LOCK LOCK KEYBD Press enter 812 using the keypad Enter the four digit access code using the keypad Press OK to confirm With the buttons or choose ON and confirm with OK Exit this menu by pressing the Q button Lock the Media service This function prevents access to the Media service The access code will be required every time someone wants to use the USB key functions e view the contents of a connected USB key e print from a USB key delete files To access the Media service locking menu Aa OND v 816 ADVANCED FCT LOCK LOCK MEDIA Press enter 816 using the keypad Enter the four digit access code using the keypad Press OK to confirm With the buttons or choose ON and confirm with OK Exit this menu by pressing the

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