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Toshiba GL-1010 Scanner User Manual

1. Enter the screen number with the numeric key or press a Group Number key assigned to each user Press the CANCEL key to return to the Scan Main Menu screen Press the OK key When you select a Group Number key that has a password assigned to it and press OK key the Group Password Input screen displays 74 GL 1010 Scan Operator s Guide If the group number is not password protected the Template Selection list displays Enter group password Group Ho nal Group Hame Group Wel Password 8 Enter the password assigned to the screen with the numeric key Numbers entered as a password are displayed as asterisks To re enter a password press the hard CLEAR STOP button 9 Press the OK key The Template Selection list displays Press the CANCEL key to return to the Scan Main Menu 10 Press a Template icon The selected button 1s highlighted Group Acct 1 Select a template p File in i Controller 11 When you press a Template icon that has a password assigned to it the Template Password Input screen displays Proceed to Step 13 If the template is not password protected the Template Password Input screen does not display Proceed with Step 11 Press the Up arrow or the Down arrow button to move to the previous or next page Press the BACK key or the hard FC button to return to the Scan Main Menu screen GL 1010 Scan Operator s Guide 79 12 Enter the 5 di
2. 30 GL 1010 Scan Operator s Guide TOSHIBA e STUDIO GL TWAIN Driver and program items from the Windows Start menu can be completely removed nstallShield Wizard e STUDIO GL Twain Driver Removal Completed Setup has removed 6 STUDIO GL Twain Driver from your computer i rence InstallShield Wizard Uninstall Complete GL 1010 Scan Operator s Guide 31 32 GL 1010 Scan Operator s Guide This chapter will guide you through the setup process for Toshiba s optional Scan Feature for the e STUDIO GL 1010 system Users will use TopAccess to create scan templates that contain all required scan and distribution information When downloaded to the copier these templates provide a way to perform one touch scan and send tasks from the copier control panel GL 1010 Scan Operator s Guide 33 OVERVIEW The network Scan feature enables users to easily manage jobs scanned into the copier Scanned jobs can be automatically filed to Public or Private folders Emailed to specific recipients or sent to Twain so that the scanned image may be acquired using a Twain compliant application Users will create Templates that contain the attributes for scan jobs such as the desired icon to be displayed on the copier LCD panel the scan job details including single or duplex rotation document type resolution exposure and paper size Users will also designate the Agent for the template Scan Templates ar
3. GL 1010 Scan Operator s Guide 13 14 GL 1010 Scan Operator s Guide The GL 1010 Scan Operator s Guide provides detailed instructions for installing and using the TOSHIBA e STUDIO GL TWAIN Driver and the scan setup and monitoring utility TopAccess to perform network scanning functions using Toshiba s e STUDIO GL 1010 Electronic Document Processing System With the GL 1010 Network Scan option you can perform the following functions Scan a document from the copier Save a scanned image to a file Send a scanned image to a Email recipient s Fax the scanned image to a recipient via Internet Fax Retrieve a scanned image in a TWAIN compliant application Create groups and templates to initiate scan jobs GL 1010 Scan Operator s Guide 15 This preface introduces the scanning functions you can perform with the e STUDIO GL 1010 Electronic Document Processing System and defines the scope and audience of this guide INTRODUCTION e STUDIO GL 1010 Electronic Document Processing System Congratulations on purchasing Toshiba s optional Scan Feature for the e STUDIO GL 1010 system The scan option has been designed to be the latest state of the art scan and copier combination When the TOSHIBA e STUDIO GL TWAIN Driver software 1s installed the digital copier becomes a all inclusive network scanner with walk up internet scan to iFax capability The GL Scan option provides ease of use and fully comprehensi
4. Resolution dpi 600 400 300 200 150 Image Quality Photo Text Text Photo Exposure Auto Manual Original Size Auto Mixed Original Sizes A3 A4 LD LT A4 R A5 R LT R LG B4 B5 ST R COMP B5 R FOLIO 13 LG 8 5 SQ File Name edit electric file name Email to edit Email recipients list iFax to edit Internet Fax recipients list Subject edit Email or Internet Fax subject Add Message edit Email or Internet Fax body added Microsoft Windows 95 Operating System Microsoft Windows 98 Operating System Microsoft Windows 2000 Operating System Microsoft Windows NT 4 0 Operation System Microsoft Windows NT Server Network Operating System 4 0 Microsoit Windows Me Operating System 116 GL 1010 Scan Operator s Guide Specifications Defined Item Specification Network NetBIOS SMB over TCP IP Protocol SMB over IPX SPX SMTP Note 1 Operations are not guaranteed in every TWAIN application GL 1010 Scan Operator s Guide 117 1 1 8 GL 1010 Scan Operator s Guide Term ACS ADD ADF ADU Auto Continue Bandwidth Bin Booklet Mode Definition of Common Terms Definition Automatic Cassette Switching Auto Duplexing Device A copier component that allows double sided printing and copying standard equipment Auto Document Feeder An accessory that allows a document to be fed or scanned without user intervention Auto Duplexing Unit An accesso
5. TOSHIBA GL 1010 Scan Operator Guide Version 1 2 7 Your guide to using the optional Network Scan feature with the Toshiba e STUDIO GL 1010 Electronic Document Processing System GL 1010 Scan Operator s Guide Your guide to using the optional Network Scan feature with your Toshiba e STUDIO GL 1010 Electronic Document Processing System END USER SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT GRANT OF LICENSE This is a legal agreement between you the end user You and TOSHIBA TEC Corporation TTEC and its suppliers This software fonts including their typefaces and related documentation Software is licensed for use with the system CPU on which it was installed System in accordance with the terms contained in this Agreement This Software is proprietary to TTEC and or its suppliers TTEC and its suppliers disclaim responsibility for the installation and or use of this Software and for the results obtained by using this Software You may use one copy of the Software as installed on a single System and may not copy the S
6. Administrator is required to configure the Scan Agent properties Administrators will select both Public and Private Templates and users will select only Private Templates These agents enable template users the ability to scan and transfer the scanned documents to the appropriate destination Administrators and 40 GL 1010 Scan Operator s Guide users will set up the specific details for how to handle each different agent The dongle and I button hardware must be installed on the controller for the Agents to display so they can be selected and work properly If a warning message displays Cannot locate a scan agent check if the dongle and I button are properly seated and installed CONFIGURING SCAN AGENT PROPERTIES Scan Agents contain the transfer mode properties for completed scans Agents can be set up to perform the following functions m Saveascan to the GL 1010 controller or a network file server m Save the scan as a twain compliant image Email a scanned image m Fax the scanned image by Email m Save the scanned image to TopAccessComposer As an Administrator you will configure agent settings to enable users to scan and transfer the scanned document to the appropriate destination Users will set up the specific details for how to handle each different Scan Agent when they create templates Scan Agent properties are set up by the Administrator in TopAccess Administrator Mode under the Administration tab Sc
7. In the event of a paper jam the copier displays procedures on the panel to assist with resolving the jam When the jam is cleared Jam Recovery will display on the screen 1 Press the hard START button or SCAN to continue ADF scan Return 0 papers then press Scan Stanned paces Press the CANCEL JOB key or the hard Fc button to cancel a job The screen will display Cancel Confirm Are you sure you want to cancel job When using the ADF if the job stops due to an error such as Job Overflow during the continuous scanning of multiple GL 1010 Scan Operator s Guide 71 NOTE Template settings can be edited with the TopAccess End User Mode web site Refer to Create Private Templates on page 44 or the TopAccess Online Help originals data being read at the time of the error is canceled Data that was read before the error is stored The maximum size for a single scan job is 180 MB The maximum size limit may be less and vary depending on the available memory and available free space on the controller HDD Private Scan The Private Scan button 1s available to users who want to utilize Groups and Templates that have been created for private use with specific parameters and attributes Groups and Templates may be password protected and require a password before they can be accessed If the templates are not protected they can be used by all users connected to the controller WHEN USING THE AU
8. Text Text Photo Photo 6 Select the Resolution dpi 600 400 300 200 150 7 Press AUTO to automatically set the exposure or press the right or left arrows to manually lighten or darken the exposure GL 1010 Scan Operator s Guide 1 CAUTION The scanned document is not guaranteed if the copier power is turned off while scanning The original size detected automatically is dependant on region Region UC Glass LD LG LT LT R ST R ADF LD LG LT LT R ST R COMP 8 5 SQR Region EUR Glass A3 A4 A4 R A5 R B4 B5 B5 R ADF A3 A4 A4 R A5 R B4 B5 B5 R FOLIO The auto detected original size is displayed when ScanSetting for Original size is set to AUTO and the original is put on the glass The scanned area depends on the detected size If ORG is displayed the area is set to max size AGENT SETTINGS Scanning Parameter Setting Screen Page 3 8 Set the original paper size Select AUTO to automatically detect the size or one of the following Auto Detect the size of the first page of the original only Mixed Original Sizes Detect the size of every page of the original The combinations mixed original sizes are limited and dependent on region Region UC LD and LT LG and LT R Region EUR A3 and A4 A3 A4 LD LT A4 R A5 R LT R LG B4 B5 ST R COMP B5 R FOLIO 13 LG 8 5 SQ To return to the Scan Settings amp Age
9. The location on the copier where a print job is output Uniform Resource Locator An address that allows you to access information on the Internet either a web page FTP or Gopher Usenet or a database URLs can take the following forms http host domain page and mailto username host domain Watermarks are text images formatted words or phrases that print in the background of a document Watermarks can be printed as transparent text on only the first or on all pages of the document in solid or in outline form 126 GL 1010 Scan Operator s Guide
10. select the document and then click the Delete button If a password is assigned to the selected document a screen to enter the password displays When you are finished click the Close button to close the TOSHIBA e STUDIO GL TWAIN Driver application and return to the application you are currently running During image retrieval this button cancels the current document retrieval RETRIEVING SCANNED DOCUMENTS FILE When a scanned image is saved in a controller or network shared folder it can be retrieved by using an imaging software application For example purposes the Imaging for Windows application a Windows 95 98 Me 2000 accessory is used in the following steps 1 2 3 Start the Imaging for Windows application From the File menu select Open Browse for the shared folder in the controller or network In the controller the folder is called GL SHARE Select the file and click Open 94 GL 1010 Scan Operator s Guide RETRIEVING SCANNED DOCUMENTS TOPACCESSCOMPOSER To learn how to retrieve a fax stored in TopAccessComposer see the GL 1010 TopAccessComposer Operator s Guide RETRIEVING INBOUND FAX DOCUMENTS TWAIN To learn how to retrieve a fax stored in TopAccessComposer see the GL 1010 Network Fax Operator s Guide SCANNING TO TWAIN Image data scanned using the Send to Twain mode 1s saved in the AGL TWAIN folder on the controller Destination of the saved file con
11. 12 92 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 12 Select the Double side scan Rotation Document Type Resolution Exposure and Paper Size scan options as desired These settings represent the mode in which the scan will be processed 13 When you have finished click Finish to apply your new settings 14 The new template details will display in the Template Properties page You can password protect the template or edit the template further if desired 15 Click the Templates link to return to the Templates page Modify Public and Private Groups 1 Select Scan from the TopAccess home page 2 Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to locate the desired Group or you may select a Group number link at the top of the page TopAccess gl wonder Ready Online TopAccessComposer EN Device Search Device Print Jobs Preferences Counters Templates Template Groups Please select a group to edit below Public Template Groups Group Name Owner No Group Name o Pubic Base Private Template Groups All Groups Defined Groups No _ roupNamne Cd oor fest oo os Undefined ewe SSCSCSCSCSCSCSCTCCTCSCSCY oo N NN e oos _ Unietned EE e SSCSCSCSCSCSCSCCCCCSCSCY os A e e SSOSCSCSCSCSCSCCCTCSCY oto B e e SCSCSCSCS
12. 9 Enter the 5 digit password using the hard digital keys Numbers entered as a password are displayed as asterisks To GL 1010 Scan Operator s Guide 67 clear or re enter the password press the hard CLEAR STOP button Press the CANCEL key to return to the Scan Main Menu screen 8 Press the OK key 9 The Scan Settings amp Agent Settings Summary screen displays The scan settings are preset in each Template Document Type Double sided original Resolution Exposure Rotation and Original Size are displayed Press the SETTING key to move to a screen in which settings for scanning are available For further information refer to Scan Setting on page 80 for further information and proce dures on Scanning Parameter Setting Template Acct 1 For_User One Press Setting to ch dl EE 200 dp Glass Text Fi Auto LT R Scan ta File SinglePage TIFF G4 SSCOMDEX1 5C _SH amp RE 10 Press the hard START button on the control panel or SCAN to begin scanning your document Proceed with ADF Scanning on page 70 if you are using the Automatic Document Feeder Continue with the next step if you are placing the original on the glass If you are using the Automatic Document feeder Scan Settings Summary displays ADF in scan settings summary area If you are placing the original on the glass Scan Settings Summary displays Glass and auto detected original size in scan settings summar
13. 99 VIEWING THE JOB QUEUE You can view the scan jobs queue for current scan all scan jobs log and scan message logs to determine the status of a scan job 1 Select Scan from the TopAccess home page TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Scan Jobs Scan Jobs REFRESH Current Jobs Job Log Message Log loos emaite faaet Status JPeoes YTme Petal Status V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved TopAccess Scan Jobs Current Jobs Page 2 The Scan Jobs page will display when you select Scan Jobs from the submenu All current scan jobs are displayed Click the Refresh icon to update the jobs log display 3 Select the Job Log submenu to view a scan jobs processed or Message Log submenu to view any message details For 1 00 GL 1010 Scan Operator s Guide further information on Scan Jobs refer to the TopAccess Online help TopAccess TopAccessComposer N Device Search gl wonder Ready Online Scan Jobs REFRESH Scan Jobs Current Jobs JobLog Message Lod Log Total 1 Go to page 1 Page 1 1 Group rempte Avert Status Pages aine Detar Status Public Scan File in_Controller Send to File Completed 09 16 2001 14 53 50 Stored document in controller shared folder 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved TopAccess Scan Jobs Jobs Log Page 101 GL 1010 Scan Operator s Gu
14. Double click a template number to open the Template Properties page 5 Click the Reset Template button You will open the warning dialog to execute reset 6 A warning message will display Are you sure to reset this template Click OK to continue or Cancel to cancel the request 7 You will be returned to the Template Properties page The template details 62 GL 1010 Scan Operator s Guide Toshiba s optional Scan Feature for the e STUDIO GL 1010 system provides the ability to scan image data using various methods and modes of delivery for the scanned document This chapter provides detailed procedures scanning documents at the copier and the processes for retrieving the scanned image data GL 1010 Scan Operator s Guide 63 OVERVIEW Toshiba s optional Scan Feature for the e STUDIO GL 1010 system feature enables you to easily scan documents and effortlessly retrieve scanned image data received by the device Scanned jobs can filed to Public or Private folders emailed to specific recipients sent to TWAIN so that the scanned image may be acquired using a TWAIN compliant application or sent to Internet Fax so that the image may be sent or received by fax In previous chapters we reviewed how to create Templates that contain the attributes for your scan jobs such as the desired icon to be displayed on the copier panel the job details including single or duplex rotation document type resoluti
15. Guide Send to File m Saving on the Controller The scanned image data can be saved on the GL 1010 controller HDD in TIFF or PDF format Files can be retrieved from applications on the network by using the Windows file share function via the network m Saving to a File Server The scanned image data can be saved to a designated Windows File Server on the network by the controller For further details refer to the Online Help GL 1010 Operator s Guide Basic or GL 1010 Administrator s Guide Send to Email Scanned image data is sent to a designated Email address automatically For further details refer to the Online Help GL 1010 Admuinistrator s Guide Send to iFax Scanned image data is faxed to a designated Internet Fax recipient automatically or received by the controller and printed 24 GL 1010 Scan Operator s Guide NOTE There are limitations on the number of pages file size and resolution that may exceed the maximum memory capacity of the client PC Please refer to the machine s hardware manual to confirm these limitations NOTE The network scanner function requires the TCP IP protocol to be installed and configured on the network For TCP IP information or further information about network settings refer to the GL 1010 Administrator s Guide For further details refer to the Online Help GL 1010 Administrator s Guide Send to TopAccessComposer Scanned image data is sen
16. Refer to the Readme file on the CD ROM for installation and known issue information The Readme file will display automatically after setup SOFTWARE INSTALLATION Scanner Driver TWAIN Installation You need to install the Twain driver so that scanned images may be acquired using a Twain compliant application 1 Insert the eeSTUDIO GL 1010 Scanner Client CD ROM into the drive If autoplay is enabled the InstallShield setup wizard launches automatically If it doesn t start choose Run from the Start menu and then enter the following command D setup exe replacing D with the letter mapped to your CD ROM drive if different Click OK to launch the setup program Welcome to the InstallShield Wizard for e STUBIO GL Twain Driver The InstallShield Wizard will install e STUDIO GL Twain Driver on your computer To continue click Nest InstallShield Setup Wizard 3 Follow the Setup Wizard as it leads you through the installation steps The setup wizard displays the End User Licence Agreement Please read the terms of license carefully If you agree with the terms click Yes to continue installation Otherwise click No to terminate the installation process When the setup program finishes copying the necessary files to your computer you will be prompted to view the ReadMe file 28 GL 1010 Scan Operator s Guide 6 The necessary system files are copied to your workstation When complete cl
17. You agree that you do not intend to and will not ship transmit directly or indirectly the Software including any copies of the Software or any technical data contained in the Software or its media or any direct product thereof to any country or destination prohibited by the United States Government This license shall be governed by the laws of Japan or at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement the laws of the Country designated from time to time by the relevant Supplier of TTEC If any provision or portion of this Agreement shall be found to be illegal invalid or unenforceable the remaining provisions or portions shall remain in full force and effect YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT TOSHIBA TEC Corporation 2 4 1 Shibakoen Minato ku Tokyo 105 8524 Japan TRADEMARKS Ethernet is a trademark of US Xerox Corporation The official name of Windows 95 is Microsoft Windows 95 Operating System The official name of Windows 98 is Microsoft Windows 98 Operating System The official
18. array of options and a minimum of time setting up scan templates This chapter describes the functionality featured by the intuitively configured GL Scan option and TopAccess GL 1010 Scan Operator s Guide 21 FEATURES AND FUNCTIONS Functional Highlights This instruction manual explains how to use scanning functions and provides valuable information to ensure the most effective use of the scanner as well as troubleshooting assistance for handling potential problems Refer to this instruction manual if you need support information to provide optimum performance and high quality scanning m This instruction manual applies to the GL 1010 Controller Refer to the GL 1010 Operator s Guide Basic before you use the GL 1010 controller Software Components Printer Drivers Printer drivers are software components that comes with a printer that enables application programs to interact with the printer without the application programs having to concern themselves with the specific printer requirements The GL 1010 comes with two printer drivers GL PCL6 and GL PS which significantly extend document print layout and assembly functions that are not available with many applications GL DocMon GL DocMon provides end users a way to monitor all jobs and control their own current jobs With the notification feature enabled users are notified of copier or printing events such as paper out or cassette open before they wa
19. e STUDIO GL 1010 Twain Driver online help for The scanned data further information directory is as follows or GIE Name 1 Start the application AGL SHARE The Controller Name is GLXXXXXXXXXXKX 3 Select the Domain and GL 1010 Device X at the time of 2 Select Scan New from the Fi e menu shipment Domain XXXXXXXXXXXX Name of a workgroup or a domain name that the controller is the MAC ADDRESS belongs to At shipment the default is set to WORK of the network interface GROUP card connected to the Machine Name controller Windows NT Need aes Oo Geek Controller name At shipment the default is set to GL_XXXXXXXXXXXX XXXXXXXXXXXX repre any TWAIN application Please obtain separately Show Folders Select a TWAIN folder from which you want to import the data Folder Password Enter the password assigned to a protected TWAIN folder Cancel Cancel folder selection About GL 1010 Scan Operator s Guide 91 NOTE 4 Refer to the GL 1010 Twain Driver online help for further information About TOSHIBA e STUDIO GL TWAIN Driver dialog dis plays Folder setting Ei Enter a Domain Hame and Machine Name and click the Show Folders button Doman WORKGROUP Search Machine WEL e Search Show Folders O00 Group1 B 010 Discussion Fax HO1 Fas 0001 BA Fax 0123456 Falder Basswood Cancel Help About Twain Folder Se
20. open the TopAccess Web site you have access to end user functions such as viewing device settings and the print queues You must log on as administrator to perform administrative functions End User Site Vs Administrator Site TopAccess has two different sites available One site is designed for End Users and the other is for Administrator The End User site provides GL 1010 status and scan job display as well as the ability to create and maintain Private Groups and Templates The Administrator site provides the ability to administer the various 36 GL 1010 Scan Operator s Guide configuration settings for the GL 1010 conduct periodic maintenance and maintain the Address Book Public Group and Templates in addition to the functions of the End User Site Logging On as an Administrator 1 At the top right hand side of the TopAccess Web page click the Login link TopAccess gl wonder Ready Online TopAccessComposer N Device Search Login User Name Password Login Cancel V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 2 Enter the administrative username Admin and password The password is the same as that used at the LCD Touch Screen to log on to administrative functions The default admin password is 12345 If you have not set the username and password use the defaults and then immediately change the password to maintain secure access Refer to the GL 1010 Admiunistrat
21. the glass scan is complete The number of pages has reached the maximum 200 pages Finish scanning A document on the glass is being scanned Wait until the current scan process is complete before using the ADF scan function Finish scanning reduce the resolution or change the document type to Text or Text Photo to scan again Place an original on the ADF The number of sheets has reached the maximum Reduce the number of sheets to scan again The amount of data has reached the maximum for a scan Reduce the amount of data to scan again using any of the following methods 1 Reduce the number of pages 2 Reduce the resolution 3 Select Text Photo or Text mode GL 1010 Scan Operator s Guide 107 Error Messages Defined Message Job Overflow Action End User The amount of data has reached the Finish ADF scan Scanner Memory full Job is canceled Message N A maximum for one scanning Reduce the amount of data to scan again using any of the following methods 1 Reduce the number of pages 2 Reduce the resolution 3 Select Text Photo or Text mode When this error occurred during continuous scanning data of the job completed before the error occurred was stored To use the stored data press the Finish key Scanner memory is full and your request has not been accepted Confirm the job in process on TopAccess When any job is present wait for the job to
22. 0 Deleting Scan JobS ui ies RE E SPEK D Pete ott RA oe 2s bie N 102 SONO SEANAODS s a EER VREES He SSA EE GE 102 BASIC TROUBLESHOOTING Es ses SE es 105 Error Messages EE ESE SE SEE EE ees 106 TWAIN DRIVER ERRORS SS SS SE SS SS cee eee 110 Cannot Find the GL 1010 SEE EE EE EE Se Ee se 110 Cannot Access Twain Folder EES ES cece ES Ee es 110 Twain Driver Dialog Does Not Appear 0005 111 Cannot Acquire Document 2 0c cee eee ee eee 111 B W Image Reversed 0 0 SS SS eee ee ees 111 Cannot Acquire Multi Page Document 0005 111 Cannot Open a Password Protected Folder or Document 112 SPECIFICATIONS 202k wkd toe ORDERS Dae a ae te ened eee ad 113 SPECMCANONS ES ee eee a 114 GLOSSARY OF TERMS EER baie ee as Pe ee eee ee 119 GL 1010 Scan Operator Guide 9 10 GL 1010 Scan Operator s Guide InstallShield Setup Wizard InstallShield Setup Wizard Add Remove Program Properties InstallShield Wizard Uninstall Complete Twain Folder Setting Dialog Twain Select Folder Twain Acquire Dialog TopAccess Scan Jobs Current Jobs Page TopAccess Scan Jobs Jobs Log Page GL 1010 Scan Operator s Guide 11 12 GL 1010 Scan Operator s Guide Terms and Concepts Defined cccccccccecccceeeeceeceseeceeeeeeseeeeseeeeaeeeees 18 Error Messages Defined Specifications Defined Definition of Common Terms
23. 10 to operate within the NDPS model a proprietary gateway must be installed and configured on the network The Toshiba NDPS Gateway is distributed on the e STUDIO GL 1010 Admin CD ROM 122 GL 1010 Scan Operator s Guide Term NDS NDS Context NDS Tree Name NetBEUI NetWare Network Printing NFS NIC N up Definition of Common Terms Definition NetWare Directory Service NDS maintains a hierarchical database of information about the network resources within a global enterprise including networks users Subgroups servers volumes and printers Unlike the bindery which was the directory service in NetWare 3 x NDS users log onto the network as a whole not a specific server and NDS determines their access rights The container or organizational unit that contains the print server object Print queue and device objects can be located anywhere within the NDS tree but the HP JetDirect print server needs to be configured to use the fully qualified print server object name Select this text box and type the NDS context Refers to the name of the organizational tree used by your network This name is normally found in the Net cfg file located with your MS DOS Vim exe program or from within the Nwuser exe program that runs under Windows Click the down arrow in this box and select the appropriate tree name NetBIOS Enhanced User Interface Pronounced net booey it is an enhanced version of the NetBIOS pro
24. CSCSCCCCSCSCSCY Go to top ofthis page V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 53 NOTE If a Private Group has not yet been defined the GroupName will display as Undefined and you must first create a Private Group before you can create a Private Template For further information refer to Create Private Groups on page 42 TopAccess 3 Select the desired Private Group from the list This will open the Private Templates page gl wonder Ready Online TopAccessComposer E Device Search Templates Private Templates template Groups Group Information w omme Owe SSCS Lk Edit Change Password Reset Group Panel View List View Please click a template picture to edit pi 1 6 va Scanner 4 Contraer T he EN N E Be Undefined Undefined LI lt Undefined LI ____ Undefined Undefined Undefined Go to to LE 1 ed ade Templates 7 12 LI EE Undefined Li lt Undefined Undefined Undefined Login V128 EE Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 4 To modify the Group click the Edit button to open the Group Properties page Templates Group Properties Group Information gl wonder Ready Online TopAccessComposer IA Device Search No fomne fowr elke CS Group Name EE st maa Ed ee oe IE email address is used as a default recipient f
25. If the controller is not password restored contact your Toshiba authorized Shared dealer for support memory used is NN TWAIN DRIVER ERRORS Cannot Find the GL 1010 Problem Description Cannot find GL 1010 using the Search button Corrective Action Confirm that the user workstation and GL 1010 are properly connected to NetBIOS network Make sure that the selected workgroup name is correct If the GL 1010 controller is out of subnet in which user s workstation exists enable access to the GL 1010 via NetBIOS over TCP IP by specifying the GL 1010 machine name and IP address in WINS server or Imhosts file in user s workstation Then try entering the GL 1010 machine name directly in Machine Name Cannot Access Twain Folder Problem Description Cannot access GL 1010 GL_TWAIN folder from Windows Explorer Corrective Action This network folder contains Send to TWAIN documents and can be accessed only by using the GL TWAIN Driver 1 1 0 GL 1010 Scan Operator s Guide Twain Driver Dialog Does Not Appear Problem Description Initiated the TWAIN image acquisition mode from an application but the TWAIN driver dialog does not appear Corrective Action The TWAIN Driver dialog may be hidden behind other windows Minimize all other windows to find TWAIN Driver dialog If the dialog is not found enable Show UI feature of TWAIN Driver from application See scan readme file for more detail Cannot Acq
26. OSHIBA e STUDIO28 35 45 functionality and are performed on the physical device usually from the copier s LCD touch screen An example of local operation is changing the IP address of the GL 1010 from the TCP IP Setting LCD touch screen Printing from a Windows Macintosh or Unix client workstation to the GL 1010 with the output produced on the connected TOSHIBA e STUDIO28 35 45 Those operations performed from the control panel of the TOSHIBA e STUDIO28 35 45 This includes standard copy functions as well as network print monitoring and management functions Quick Start Guide The purpose of this guide is to introduce users to the GL 1010 product summarize installation and operational procedures and describe system requirements and specifications A printed copy of this manual ships with the GL 1010 GL 1010 Administrator s Guide You can find the pdf version of this guide on the e STUDIO GL 1010 Admin s Client CD ROM It is intended for the network administrator and contains detailed information for installing configuring and troubleshooting your Toshiba GL 1010 GL 1010 Scan Operator s Guide 19 GL 1010 Operator s Guide Basic You can find the pdf version of this guide on the e STUDIO GL 1010 Client CD ROM It is intended for the end user and contains detailed information for provides detailed instructions for installing and using the GL 1010 printer drivers and the job monitoring utility GL DocMon t
27. S ee 28 Removing the Scanner Driver TWAIN EE SEE se 30 SETUP ii bee sk Eie DON EES BORS ERLA EO OG H 33 OVEIVICW 2223 664 VAER ROAD ED SE AE EE DE LE Di SE TH 34 Scan Setup Process FIOW 0 cee eee ee 34 Using TOPACCeSS 1 ee ees 35 System Requirements 000 0 SE SE SE es Ee eee 35 Opening TOPACCESS anaana ESE SS ES eee eee 36 End User Site Vs Administrator Site naaa aaa SEE es ee 36 Accessing Online Help 0 00 ee ee 39 Setting up Scan Agents EE ESE SE ee 40 Configuring Scan Agent Properties 008 41 Setting up Templates 0 0 0 0 EE ce eee 41 Create Private GroupS 0 ESE EE SE SE ee ee eee 42 Create Private Templates 0 0 0 c eee ee eee 44 Modify Public and Private Groups 0 00000 eee 53 Modify Private Templates 0 0 0 0 c eee eee 55 Private Group Passwords 0 00 SE se eee ee eens 57 RSet Groups orice idee iee ER ED ie et he tee 59 Reset Templates is east Satan Suey owe gee eb een Se ES EE h 61 SCANNING si Sa EED ER ieee ea wh 4 ead See esa Se 63 OVEWIEW 34232664 DES DRS bose Saas DEE SPELE SR GEGEE 64 scanning DocumentS 0 0 0 0 ee ee 64 Publi SEAN ES DERE eet etd an le eo ee im ae re 64 Privale SEAN ots LEIER aaa OE AE ADD AE a eee ID 72 SCall SCUING carn SERE RE ee DR EE RA EDGE EN ES N 80 Scanning Parameter Setting Screen Page 1 80 Scanning Parameter Settin
28. Setup Maintenance Program Click Remove to delete all previously installed components Alternately you can use the Windows Add Remove Programs option accessible from the Windows Control Panel to delete the old software To ensure successful installation 1t is recommended that you close all running Windows applications before installing the new software If you are using an old version of Toshiba client software this includes exiting the document monitoring application as well To do so right click on the systray icon and then choose Exit from the short cut menu This controller can be used in a client server network via Windows The following browsers are supported Internet Explorer 5 0 or higher Netscape Navigator 4 75 or higher Internet Explorer 5 0 or higher for Unix or Mac systems Netscape Navigator 4 78 or higher for Mac systems Netscape Navigator 4 76 or higher for Unix systems 26 GL 1010 Scan Operator s Guide Installing GL 1010 software that will enable you to import scanned images into TWAIN compliant applications is a simple process that can be achieved by running the setup exe program from the e STUDIO GL 1010 Scanner Client CD ROM and following the InstallShield setup wizard This chapter provides detailed procedures for installing the TOSHIBA e STUDIO GL TWAIN Driver GL 1010 Scan Operator s Guide 27 NOTE Install the TOSHIBA e STUDIO GL TWAIN Driver that is located on the CD ROM
29. TOMATIC DOCUENT FEEDER NOTE Remove any paper clips or staples from originals before placing them on the original feed tray 1 Place the original s Align the edges of the originals Set the originals face up on the feed tray and then align the sliders to the edges of the originals The maximum number of the originals you can scan at one time is 100 sheets Upto 100 sheets 200 images if duplex can be scanned with the feeder Continuous scanning is possible one time per scan job A maximum of 400 images can be scanned when using continuous scan mode 12 GL 1010 Scan Operator s Guide WHEN PLACING THE ORIGINALS ON THE GLASS 1 Lift the automatic document feeder 2 Place an original on the glass face down with the bottom toward you and the left side centered against the original scale A i M 7 Up to 200 sheets 200 images can be scanned 3 Press the PRINTER NETWORK key on the control panel The Printer Function Menu screen displays ONLINE PRINT MENU SELECT amp N OPTION SPECIAL amp PRINT JOBS GL 1010 Scan Operator s Guide 13 Press the SCAN key The Scan Main Menu screen displays Select either Public or Private scan Private Scan may require a password PUBLIC PRIVATE SCAN JOBS SCAN JOBS Press the PRIVATE SCAN JOBS key The Group Number Input screen displays Enter 3 numerals with the digital key or select icon and CANCEL
30. Unit Frame Gateway address GL 1010 Group sort Gutter Hardware address HTTP Image overlay Definition of Common Terms Definition This system consists of the TOSHIBA e STUDIO28 35 45 digital copier connected to the GL 1010 controller This allows users to enjoy the convenience of walk up copying faxing scanning and network printing from the same device A local area network LAN developed by Xerox Digital and Intel IEEE 802 3 It is the most widely used LAN access method Token Ring is next Ethernet is normally a shared media LAN All stations on the segment share the total bandwidth which is either 10 Mbps Ethernet 100 Mbps Fast Ethernet or 1000 Mbps Gigabit Ethernet Finisher A data packet sent through the network There are several types of Frames which differ in the way the data is arranged In order for the different nodes within a network to communicate the same frame type must be setup for each The IP Address of the router that the GL 1010 uses to access devices on other subnets The Toshiba controller used to connect digital copiers to a network Also referred to as the device or printer Multi page multi copy output is collated into sets or groups Gutter size is the distance between the two logical facing pages of the physical booklet In other words this is the size of the booklet s inside margin The minimum is 0 and the maximum is 150 The unique address assigned by the man
31. an Agents pages For further information refer to the GL 1010 Admiunistrator s Guide SETTING UP TEMPLATES Scan Templates are stored in Public or Private Groups If you have logged into TopAccess as an Administrator you can manage the Public group and create and manage Public templates If you are using TopAccess as an End User you can create and manage multiple Private groups and templates and view basic public template information For further detailed information on creating a new template or edit an existing template refer to the TopAccess Online Help GL 1010 Scan Operator s Guide 41 Create Private Groups Users can create Private Groups that contain Templates which are specifically designed for use by particular users or departments These groups can contain up to 60 Private templates 1 Click the Scan tab 2 Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Print Jobs Scan Templates Template Groups Please select a group to edit below Public Template Groups mo owne omeo SyS Pubic base Private Template Groups All Groups Defined Groups No WC 71 Owner OOS oor fest CT ooo eis Ba SSCS oos e 0 oo undetnes EE e SSCS oor undenes EE e SSCS LN N NN ve SSS oo mema Meter SSCS Go to top of this page w T 014 Undefined Un
32. ate Group for which you wish to create a template for from the list This will open the Private Templates page gl wonder Ready Online TopAccessComposer WG device Search Login Templates Private Templates Template Groups Group Information w see o lk TCS Edit Change Password Reset Group Panel View List View Please click a template picture to edit 1 1 6 Seamer i Controler Undefined Undefined L oe N E BE Undefined L _____ Undetined L tT Undefined Undefined Go to top of this page a ade Templates 7 12 Li Undefined ae BE Undefined Undefined Undefined V1 28 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 45 NOTE If a Private Group has not yet been defined the GroupName will 4 Click the blank panel icon display as Undefined and you must first create a Private Group before you can create a Private Template For further Undefined Undefined for the Template number which you wish to create You will open the Template Properties Panel Settings page information refer to TopAccess gl wonder Ready Online TopAccessComposer 4X Device Search Create Private Groups os ras ET on page 42 Templates Template Properties Group Information Wo Bees BE SSCS om fee TTS Template Information Wo lewitevene Be SSSCSC SCSCSY slee ea SSCS Panel Settings Pi
33. ath KGL NONDERIGL SHAREWO1 Payrol Scan to Email Storage Maintenance Do not delete documents automatically DocYYMMDD YYMMDD is a date Document Name c 1 2 10 6 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved m Send to Email To Enter a recipient from the Address Book Subject Select the predefined Subject or enter one of your own From Enter an email address or email addresses sepa rated by commas From Name Enter your name Body Enter the message you wish sent or No Message File Format Select the file format from MultiPage TIFF G4 or PDF Maximum Message Size The message size is pre con figured by the administrator and cannot be modified GL 1010 Scan Operator s Guide 49 Fragment Message Select the desired fragmentation TopAccess gl wonder Ready Online TopAccessComposer re Device Search Templates Back Next Required To Number of Recipients 0 Go to Recipient List Scanned from Device Name Template Name Date Time Subject C Date Lo No Message The maximum size for body is about 1KB i sd File Format MultiPage TIFF G4 Maximum Message Size 20 MB No Fragmentation C 64KB 256 KB 512 KB Fragment Message Recipient List New Address Book Search 1 2 10 6 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved m Send to iFax To Enter a recipient from
34. ator s Guide 59 desired Group or you may select a Group number link at the top of the page TopAccess gl wonder Ready Online TopAccessComposer N Device Search Templates Template Groups Please select a group to edit below Public Template Groups No GroupNeme owner Public Public Scan Private Template Groups AllGroups Defined Groups Jump to 001 011 021 031 041 051 061 O71 081 091 101 111 121 131 141 151 161 171 181 191 Group Name 2 2 2 ag m 2 5 9 2 IE la 5 x fg 2 2 2 cD T 2 ic 2 2 cD 2 T 2 2 2 m AI m 2 2 2 2 ID 2 T 2 GIE 212 2 IS iD fm co AIEIE cD im 0 2 f I2 f2 2 2 cD v 2 2 m 2 iD 2 2 ad fg 2 2 2 cD 2 T 2 Em 2 2 oD D 2 f ia As DO Oo ho 2 co f 2 2 co 22 i 2 to top ofthis page C OroupName Owner Cd io11 Undefined Undefined 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 3 Select the desired Private Group from the list This will open the Private Templates page NOTE If a Private Group has not yet been defined the GroupName will display as Undefined Group Information and you must first create k leapt owe a Private Group before e De oo you can create a Private Edt Chenge Password ResetGroup_ Templa
35. be completed or delete it When the job is not completed delete it If the error persists restart the controller If the error still persists after restarting the controller contact the Network Administrator Action Administrator When you press the LIST button on the Group Select screen it may take a abnormally long time to list all addresses When too many addresses are registered The time may have exceeded the AutoClear copier setting time You cannot see the list of addresses Set the AutoClear time to a longer period of time Use TopAccess Administrator Mode Administration Device Copier to modify the auto timeout setting 108 GL 1010 Scan Operator s Guide Message Scan kit Internal Error SK1 Scan kit Internal Error SK2 Scan kit Internal Error SK3 Scan Kit Internal Error SK4 Scan Kit Internal Error SKo Select either Public or Private scan Private scan may reduire a password Internal memory used is NN Action Administrator Recover the HDD of the controller Refer to the GL 1010 Operator s Guide Basic If the controller is not restored contact your Toshiba authorized dealer for support Recover the HDD of the controller Refer to the GL 1010 Operator s Guide Basic If the controller is not restored contact your Toshiba authorized dealer for support Restart the controller If the controller is not restored recover the HDD of the cont
36. by reviewing the Scan Jobs screen in TopAccess When any job is present wait for the job to be completed or delete it When the job is not completed delete it If the error persists restart the controller If the error still persists after restarting the controller contact the Network Administrator Delete unnecessary data from the controller with TOSHIBA e STUDIO GL TWAIN Driver or delete unnecessary FileShare data from the controller Restart the controller If the controller is not restored contact the Network Administrator Restart the controller If the controller is not restored contact the Network Administrator DB access error Restart both the controller and copier If the controller is not restored after restarting contact the Network Administrator 106 GL 1010 Scan Operator s Guide Error Messages Defined Message Scan Kit Internal Error SK6 Invalid group password Finish glass scan Max page reached Finish glass scan A document is on ADF Finish glass scan Job full Finish ADF Scan 100 sheets can be set on the ADF To continue repeat the operation Job Overflow To continue repeat the operation Action End User Retry the operation Scanning cannot be started due to the copier status Make sure that the operation on the copier is correct and then retry scanning Finish glass Scan A document is on ADF To read the original from the ADF try again after
37. ces 2 Press the CANCEL JOB key or hard FC button to cancel a job 3 The screen will display Cancel Confirm Are you sure you want to cancel job When using the ADF if the job stops due to an error such as Job Overflow during the continuous scanning of multiple GL 1010 Scan Operator s Guide 19 originals data being read at the time of the error is canceled Data that was read before the error is stored The maximum size for a single scan job is 180 MB The maximum size limit may be less and vary depend ing on the available memory and available free space on the controller HDD SCAN SETTING Each Template icon is assigned to a Template that has been setup using the TopAccess web utility Scan parameters such as resolution rotation exposure etc are defined when Templates are created You can change these scan parameter settings by pressing the SETTING key 1 Press the SETTING key The Scanning Parameter Setting screens three screens in total display 2 Press the key that corresponds to the scan setting you want to change Press the PREV or the NEXT key to move to the previous or next page Scanning Parameter Setting Screen Page 1 3 Select the Single Double sided Single Book Tablet 80 GL 1010 Scan Operator s Guide 4 Select the desired Rotation RO Rl R2 R3 Template amp cct 1 For_User One Press OK or CANCEL 5 Select the Document Type
38. cture Senn Y 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 5 Select an icon from the icon options displayed The icon selected will be displayed on the front panel of the copier for this template 6 Enter a label you wish displayed for the template in Caption 1 and Caption 2 fields 7 Enter the name and the Owner of the template Any occurrence of characters V lt gt in Group or template name are replaced with an underscore _ for templates that will utilize the Send to File or Send to TWAIN agent as these characters cannot be used in a folder name GL 1010 Scan Operator s Guide 8 When you have finished click the Next button You will open the Template Properties Agent Settings page TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Li Templates Template Properties Group Information Jeeewne Be ENE EN NEE EE Template Information No Template Name Owner 3 lest teste Agent Settings Select 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 9 Click the Agent Settings drop down arrow and select the desired Scan Agent for the template Send to Email Send to Twain Send to File Send to iFax Send to TopAccessComposer 10 Click the Select button The agent details according the Scan Agent you have selected for the template will display Complete the agent delivery details as required F
39. d From the File menu choose Print initial caps screen titles Menu options Embedded Menu From the Start menu choose a by right Options Programs Toshiba e STUDIO GL Client Toshiba GL DocMon Bold sans serif Buttons controls tabs Double click Properties and click Services ren Nahe Es or menu options on From the Novell Printing group box click On application windows to enable Novell Printing Click OK and dialog boxes Text the user types ina Type the following command field or from the setup exe command line lt Brackets Variable text that is to Enter GL lt device name gt where device name enclosing italic be replaced with is the Microsoft Computer Name assigned to text gt specific text applicable the GL 1010 controller to the user s network GL 1010 Scan Operator s Guide 1 T Manual Organization Chapter 1 Overview summarizes the features and functionality of the Toshiba s optional Scan Feature for the e STUDIO GL 1010 system Chapter 2 Installation summarizes procedures for installing software required to enable users to retrieve scanned images Chapter 3 Setup summarizes how to use TopAccess End User Mode to setup Private Groups and Templates and how to select and set Scan Agent properties Chapter 4 Scanning summarizes the steps required to scan images using the e STUDIO GL 1010 Electronic Document Processing System Chapter 5 Monitoring Scan Jobs summarizes how to use T
40. de facto standard in commercial typesetting and printing houses Most all accept and may even require PostScript files as electronic input Software installed on the client workstation that enables printing to a device There are six Toshiba printer drivers on the e STUDIO GL 1010 Client CD ROM that permit printing to the GL 1010 controller The paradigm where actions and or configuration information is permanently saved so that it is accessible later For example a change is made to the printer s settings and all applications are aware of the change See also Document Sticky Printing mode defines the way the print job is processed by the GL 1010 as a Normal job a Private Print job Proof Print job or Scheduled Print job 124 GL 1010 Scan Operator s Guide Term Private print Proof print Property sheet Property tab Protocol stack Raw Print Job Recoverable error Saddle stitch Scheduled print Sheet insertion SNMP Definition of Common Terms Definition Private Print is a printing mode that allows users to send a job from their workstation and then hold it until the user enters a private DIN from the copier to release and print the job Proof Print is a print mode that allows users to print only the first of a multi copy job and review it before releasing and printing the remaining copies Property sheets contain attributes grouped categorically For example all properties that are related to
41. defined aan TE Ma LE EE EE EE EE a Se V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 3 Select an available Private Group from the list An available Group will display Undefined in the Name area This will open the Group Properties page TopAccess gl wonder Ready Online TopAccessComposer Device Search Templates Group Properties Group Information No Groupee Owner OCOC CSCSSCSC CSCSCS Undefined Required No 001 Group Name ee ee ae ee This email address is used as a default recipient for each template Notification Email tol Save Cancel V 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 4 Enter the Group Name and the Owner of the Private Group Any occurrence of characters lt gt in Group or template name are replaced with an underscore _ for templates that will utilize the Send to File or Send to Twain agent as these characters cannot be used in a folder name 5 Click the Save button The dialog will display 6 Optionally you can set a Group level password For further information on Password Protecting Groups refer to Private Administrators will Group Passwords on page 57 select both Public and l Private Templates and 7 Scan Templates are sorted in groups You can continue on to users will select only create a new Template for the Group or select the Template Priva
42. e GL 1010 Scan Operator s Guide 65 WHEN PLACING THE ORIGINALS ON THE GLASS 1 Lift the automatic document feeder 2 Place an original on the glass face down with the bottom toward you and the left side centered against the original scale il x Ni Up to 200 sheets 200 images can be scanned 3 Press the PRINTERINETWORK key on the control panel The Printer Main Menu screen displays ONLINE RINT MENDU SELECT AN OPTION SPECIAL PRINT JOBS 66 GL 1010 Scan Operator s Guide NOTE The Network Administrator maintains the Public Templates by using the TopAccess web utility See the Setting up Templates on page 41 for further information on Public Templates NOTE Press the Up arrow or the Down arrow key to move tothe previous or next page Press the SCAN key The Scan Main Menu screen displays Select either Public or Private scan Private Scan may require a password PUBLIC PRIVATE SCAN JOBS SCAN JOBS 3roup Public Scan Select a template p File in Scanner E Controller Press a Template icon The selected key is highlighted If you select a Template that is password protected the Template Password Input screen displays Enter template password Template No 1 Template Name TWAIN Scanner Password Proceed with Step 7 If the Template Password Input screen does not display the template is not password protected Proceed with Step
43. e sent by Email for attachment is 20MB However the Administrator can specify a limit of the maximum size to less than 20MB by setting limits from 2 20MB There may be limitations as not all Email client software is capable of handling divided Email successfully Before making any settings for the Template the Send to iFax settings in the Administration menu Email submenu are required using the TopAccess Administrator Mode including the SMTP Server IP Address and Controller Domain Address Please refer to the GL 1010 Administrator s Guide or TopAccess Web based help Note that you must be an Administrator to configure these settings SCANNING TO TOPACCESSCOMPOSER You can scan documents into TopAccessComposer s storage The root folder is determined by the template You can select or create a subfolder and specify a document name If you do not specify a subfolder the document will be stored in the root folder ie Public GL 1010 Scan Operator s Guide 97 98 GL 1010 Scan Operator s Guide Users can view scan jobs using the Scan Jobs page once jobs have been processed The Scan Jobs page enables users to view current jobs jobs log and message logs Additionally users can sort the Scan Job List table headings such as Group Template Agent Date and Status in the ascending or descending order enabling you to more efficiently manage the job data listed GL 1010 Scan Operator s Guide
44. e from page to page The maximum number of recipients is 400 1 2 To add a recipient to the list press the NEW button Use the alphanumeric screen and enter the new recipients Email address up to 256 characters When finished press the SET button to save the changes To edit a recipient in the list scroll or search for the recipient in the list then press the EDIT button Use the alphanumeric screen and enter the modify the name up to 256 characters When finished press the SET button to save the changes To display groups press the GROUPS button The Group Select screen will display To search for specific recipients in the AddressBook press the SEARCH button The User Search screen will display To delete a recipient from the list scroll or search for the recipient in the list then press the DELETE button two times 86 GL 1010 Scan Operator s Guide 10 When finished press OK to return to the Scan Agent Summary Selection screen Group Select Screen Select address book group and to display group members press LIST To add group members press ADD OO Group Test 003 Group Test 004 Group Test 00b Group Test OO The list of all groups in the Address Book are displayed in the list You can scroll up and down the list using the up and down arrow or double arrow keys to move from page to page Directory Displays the selected Directory name To search for recipients in the group scr
45. e number of pages that have been scanned is displayed 2 The Waiting for next page screen displays after the last page is scanned To complete the job press Finish To continue place document on glass And press Scan The auto detected original size is displayed when Scan Setting for Original size is set to AUTO Toscan another job press SCAN or the hard START button again after placing another original on the glass To cancel the job press the CANCEL JOB button or the hard FC button to cancel a job The Cancel Confirm screen displays Press the YES key The Job is canceled To stop the cancellation press the No key To change the scan settings press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen For further information refer to Scan Setting on page 80 3 Press the FINISH key to finish scanning When scanning is complete the Template Selection List screen displays Scanned image data is saved on the controller HDD GL 1010 Scan Operator s Guide 71 ADF Scanning Follow these steps when using the Automatic Document Feeder for scanning 1 The Scanning Status screen displays To scan additional originals after the current job press the CONTINUE key The CONTINUE key can be repeated up to one times The CONTINUE key will not display after the first use The Scanning Status screen will dis play Proceed with the next step If you do not pr
46. e responsible for the entire cost of all necessary servicing repair or correction TTEC and its suppliers do not warrant that the functions contained in the Software will meet your requirements or that the operation of the Software will be uninterrupted or error free LIMITATION OF LIABILITY IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES WHETHER IN CONTRACT TORT OR OTHERWISE except personal injury or death resulting from negligence on the part of TTEC or its SUPPLIERS INCLUDING WITHOUT LIMITATION ANY LOST PROFITS LOST DATA LOST SAVINGS OR OTHER INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES NOR FOR THIRD PARTY CLAIMS U S GOVERNMENT RESTRICTED RIGHTS The Software is provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Government is subject to restrictions set forth in subdivision b 3 ii or c i ii of the Rights in Technical Data and Computer Software Clause set forth in 252 227 7013 or 52 227 19 c 2 of the DOD FAR as appropriate Contractor Manufacturer is TOSHIBA TEC Corporation 2 4 1 Shibakoen Minato ku Tokyo 105 8524 Japan GENERAL You may not sublicense lease rent assign or transfer this license or the Software Any attempt to sublicense lease rent assign or transfer any of the rights duties or obligations hereunder is void
47. e stored in Groups Templates are used in both Public and Private Groups To create a new Template or edit an existing Template you must first select a Group Public Group This group contains templates that are created by Administrator and can be accessed and used by all users Private Groups These groups contain templates that are created based on particular group profiles and can be accessed by selecting Private Groups at the copier LCD panel and if required using the pre defined template password For example the Accounting department may set up a Private Group named Accounting Invoices This group will contain specific templates that are designed to handle accounting invoice scan job attributes which use Agents that save the scanned files in a designated Accountant Department destination folder on the network or can Email the scan file to the Accounting Manager Scan Setup Process Flow 1 Configure Scan Agent properties by Administrator 2 Create a Group 3 Create a Template 4 Select an Icon and Caption for the front panel ol Select an Agent and properties 6 Select the Scanner parameters 34 GL 1010 Scan Operator s Guide Using TopAccess TopAccess is a web based job and device management tool that allows users to access GL 1010 device information over the internet using a web browser like Internet Explorer or Netscape Navigator TopAccess enables end users and administrators the ability to monitor scan j
48. ede To learn how ta use these and other TopAccess functions click To browse through topics by category click the Contents tab You will notice that topics are organized into books Click on the book or the plus sign to the left of the book to expand the list of related help topics Within a topic you will see What do you want to do links that when clicked will jump to step by step procedures To collapse the topic simply click the link once more Also within most topics you can see related topics by clicking the Related Topics button To see a list of index entries click the Index tab and then either type a word or scroll through the list To search for words or phrases that may be contained in a Help topic click the Search tab In the left frame of the Help window click the topic index entry or phrase to display the corresponding topic in the right frame SETTING UP SCAN AGENTS NOTE Only Network Administrators have the ability to configure Scan Agents properties For further assistance with the basic agent configuration see your administrator Agents contain the properties for the transfer mode of the scan once it is finished Agents can be used to Email the scanned image in general file format or Internet Fax file format save the scanned image on the GL 1010 controller save to a file server save to TWAIN or save to TopAccessComposer Before templates can be created using Scan Agents the
49. een name contains prohibited characters An icon resembling a lock will display in front of password protected TWAIN folders indicating a password is required for the folder 6 Select the document you want to retrieve from the document list displayed Document data whose status 1s displayed as 7k is protected TOSHIBA e STUDIO GL TWAIN Driver Folder name Fax 0001 Change Folder Document Name Status Pages Scan Date 814454857490 001 2001 05 09 11 43 01 445405 7490 002 2001 405 09 11 43 Refresh Delete Properties Acquire Close Help Fey Twain Select Folder 7 Click Acquire The Acquire Dialog will display TOSHIBA e STUDIO GL TWAIN Driver X G Do you want to remove the document from folder after retriewal Ha Cancel Twain Acquire Dialog 8 Click Yes to remove the file from the folder after retrieval or No to leave the file to be acquired again at a later time The scanned image retrieval begins If a selected document is assigned a password a screen will display prompting you to enter the password GL 1010 Scan Operator s Guide 93 NOTE Some software applications may not be able to retrieve multi page scanned images 10 11 12 13 To change the folder click the Change Folder button and select a new folder To refresh the screen to display the latest documents in the folder click the Refresh button To Delete a document in the folder
50. emaite anet status Pages wine petai status El Shutdown H Reboot Hl Ottiine H Print Device Configuration H Print PCL Fonts Hl Print PS Fonts W 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved Logging Off 1 Click the Logout link at the top right hand side of the TopAccess Web site Accessing Online Help TopAccess includes extensive Web based help to assist you in performing both end user and administrative functions The help system organizes information into task oriented procedural topics so that you can easily perform your monitoring and management jobs To access the Web based help system click the Help link at the bottom of the page GL 1010 Scan Operator s Guide 39 In Help click one of the following tabs Contents Index Search die ie a Welcome Managing Devices With the TopAccess device web management utility network RA Managing Jobs administrators can configure network and device settings copier E E anaging age attributes and control various types of jabs counters TopAccess also allows Administrators to view device status set the default copier and print settings view cassette component and reboot or reset the controller remotely Ce Configuring Properties adjusting Copier Attribute O preterences Additionally end users may use TopAccess to view general of scan information device status alerts and messages and scan details ol rsx
51. ep size If you plan on trimming the final booklet specifying the creep size can prevent the contents of the booklet from creeping into the page s trim zone The minimum is 0 and the maximum is 20 The list of all print and copy jobs currently queued to the selected GL 1010 device can be viewed using either the TopAccess and GL DocMon application Device refers to the GL 1010 connected to a network digital copier Often the term device is used to refer to the entire controller copier system Dynamic Host Configuration Protocol The Document Identification Number DIN is the code required to release a Private Print or Proof Print job for printing Enter the DIN from the copier control panel A pre defined set of driver settings that allows users to auto configure their print job with a click of the mouse The paradigm where actions and or configuration information about a print job are transitory to a specific document with a specific software application For example a change is made to the printer s settings and only the current client application is aware of the change See Also Printer Sticky Drawer See Cassette Driver See Printer Driver Duplex Duplex is the process of printing on both sides of a sheet of paper Duplex printing requires that Automatic Duplex Unit ADU be installed on the copier 120 GL 1010 Scan Operator s Guide Term Electronic Document Processing System Ethernet Finishing
52. ess gl wonder Ready Online TopAccessComposer Device Search Templates Template Groups Please select a group to edit below Public Template Groups Group Name Owner No Group Name ower pubic Basel Private Template Groups AllGroups Defined Groups Pyet undefined e No om TT Undefined Undefined at IE EE EE EE NEE EE Her EE EE Ee ee meme ee ee ee 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 61 NOTE If a Private Group has not yet been defined the GroupName will display as Undefined and you must first create a Private Group before you can create a Private Template For further information refer to Create Private Groups on page 42 3 Select the desired Private Group from the list This will open the Private Templates page gl wonder Ready Online TopAccessComposer Device Search Login Templates Private Templates template Groups Group Information Wee Be SSCS om fet i TCS Edit Change Password Reset Group Panel View List View Please click a template picture to edit Controller f oe LI EE Undefined Seamer o Undefined Undefined L EER Undefined LI EE Undefined Undefined Undefined Go to top ofthis page A age Templates 7 12 LI Undefined LI Undefined Undefined Undefined 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 4
53. ess the CONTINUE key scanned image data is saved on the controller HDD automatically and you will return to the Template Selection List screen To stop ADF scan during continuous mode press the hard CLEAR STOP button PCANNING 2 The Waiting for continuous scan screen displays after the last page is scanned To complete the job press Finish To continue place document on glass And press Scan Toscan another job press SCAN or the hard START button again after placing another original on the ADF To cancel the job press the CANCEL JOB button or the hard Fc button to cancel a job The Cancel Confirm screen displays 78 GL 1010 Scan Operator s Guide Press the YES key The Job is canceled To stop the cancellation press the No key To change the scan settings press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen For further information refer to Scan Setting on page 80 3 Press the FINISH key to finish scanning 4 When scanning is complete you will return to the Template Selection List screen The scanned image data is saved on the controller HDD HANDLING PAPER JAMS In the event of a paper jam the copier displays procedures on the panel to assist with resolving the jam When the jam is cleared Jam Recovery will display on the screen 1 Press the hard START button or SCAN to continue ADF scan Return 0 papers then press Scan Sctanned pa
54. ettings page TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Login Templates Template Properties Group Information No orun ower ENE Nu Template Information No _ Template Name 3 Undefined Undefined Panel Settings Back _Nex X 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 7 Edit the template attributes as desired and then click Next to advanced to each screen gl wonder Ready Online TopAccessComposer IA Device Search Templates Template Properties Group Information No Jas ot O e Template Information Mo Tempete nane 3 remes Panel Settings Y V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 8 When finished making changes click Finish to save the new settings The new template details will display in the Template Settings page You can password protect the template or edit the template further if desired 56 GL 1010 Scan Operator s Guide 9 Click the Templates link to return to the Templates page Private Group Passwords 1 Select Scan from the TopAccess home page 2 Click the Templates sub menu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to locate the desired Group or you may select a Group number link at the top of the page TopAccess gl wonder Ready Online TopAccessCompose
55. g Screen Page 2 81 Scanning Parameter Setting Screen Page 3 82 Agent SCUINGS 2 2442 cb diene behind thant ein RE RE 82 Scanning Settings and Twain Agent Settings Summary 83 Scanning Settings and FileShare Agent Setting Summary 83 Scanning Settings and TopAccessComposer Settings Summary 84 Scanning Settings and Email Agent Settings Summary 84 Scanning Settings and iFax Agent Settings Summary 85 Address Edit Screens si ss ei wed Rede Ged EE wan ENE eee d oes 86 Group Select Screen nananana EE SE ee ees 87 User Search Screen SE RR HERE ARE BEES ES BA ERR ES 88 GL 1010 Scan Operator Guide User Search Results Screen 000 eee eee ees 89 Retrieving Scanned Documents TWAIN 90 Scanner Selection EE EE cee eee 90 Importing Scanned Image Data 0 0 0 eee 91 Retrieving Scanned Documents File 05 94 Retrieving Scanned Documents TopAccessComposer 95 Retrieving inbound fax Documents twain 95 Scanning to IWant vee sie EE RE Web ehh grade wlan we HOU DR 95 Scanning to FEES ER rw de Mad Rak aed Ga he dw ans we 95 ScanhinG1O EMall 2423 SPRAKE KEER ete DY RE O A 96 Scanning to Internel FaX EE EES SES SE se se 96 Scanning to TopAccessComposeF ESE Es 97 MONITORING SCAN JOBS 0 EE ESE EE EE ee 99 Viewing the Job Queue ESE SE SS SE SE ee Ese 10
56. ge press the ADD MESSAGE field 7 Use the alphanumeric screen and enter the new message up to 256 characters 8 When finished press the SET button to save the changes Scanning Settings and iFax Agent Settings Summary a d Text auto Auto iFax to 123 8com45b6acon7 Subject Scanned from DC Add Message iFax to Displays the recipients list of the Email 1 To modify the recipient list press the ellipsis button adjacent the recipient list 2 The Address Edit screen displays For further information on using this screen refer to Address Edit Screen on page 86 Subject Displays the Email subject 3 To change the subject line press the SUBJECT field 4 Use the alphanumeric screen and enter the new subject line up to 256 characters 5 When finished press the SET button to save the changes Add Message Display the added message to the Email body 6 To add a message press the ADD MESSAGE filed GL 1010 Scan Operator s Guide 85 7 8 Use the alphanumeric screen and enter the message up to 256 characters When finished press the SET button to save the changes Address Edit Screen Press GROUPS to display groups Press SEARCH to search recipients JE to confirm recipients The total number of recipients defined in the template is displayed The list of recipients is displayed You can scroll up and down the list using the up and down arrow or double arrow keys to mov
57. git number using the numeric key Numbers entered as a password are displayed as asterisks Press the hard CLEAR STOP button to clear the password entered Press the hard FC button to return to the Scan Main Menu screen 13 Press the OK key 14 The Scan Settings amp Agent Settings Summary screen displays The Scan settings is preset in each Template Document Type Double sided original Resolution Exposure Rotation and Original Size are displayed Press the SETTING key to move to a screen in which settings for scanning are available For further information refer to Scan Setting on page 80 and procedures on Scanning Param eter Setting u Acct 1 For_User One ess Setting to change the setting Scan to start reading IE dl EE 200 dk Glass Test Pi auto LT R Scan to File SinglePage TIFF G4 yA COMDEX 1 SG SHARE Press the Cancel key to return to the Template Selection list 15 Press the hard START button on the control panel or SCAN to begin scanning your document Proceed with using the Automatic Document Feeder Continue with the next step if you are placing the original on the glass 76 GL 1010 Scan Operator s Guide Scanning from the Glass Follow these steps when scanning by placing the original on the glass 1 The Scanning Status screen displays PCANNING The number of pages that have been transferred from the copier to the controller is displayed Th
58. haracters lt gt amp and space The maximum size of a folder name 1s 64 charac ters GL 1010 Scan Operator s Guide 51 Document Name The document name will be automati cally determined for you at the time of reception TopAccess gl wonder Ready Online TopAccessComposer Templates Template Properties Group Information No _ GreupName ower oot foa Template Information No Template Name Owner Scant Emai Agent Settings Send to TopAccessComposer 7 Select Bock Nex Required Public Private Department Destination Login User Name Password Confirm Password DocYYMMDD Ae is a date Document Name D YYMMDD is a date 1 2 10 6 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 11 When you have finished click the Next button You will open the Template Properties Scanner Settings page TopAccess gl wonder Ready Online TopAccessComposer WA Device Search Templates Template Properties Group Information Group Name Owner No OroupName oo1 a Template Information No Template Name Owner EN Ml C EE Scanner Settings Finish O Single C Duplex Book C Duplex Tablet Rotation A 2 Yb Hd 450dpi 200dpi 300dpi 40Ddpi EOOdpi Auto oo oo orojc o ctctctkl Auto Mixed Original Sizes A3 Cas OLD CLT CAR CARR CLT R CLG Cas CB5 Cst R Computer C BS R CFolo C1 LG 8 5 Sa VY
59. ick Finish to exit the Setup Wizard nstall hield Wizard InstallShield Wizard Complete The InstallShield Wizard has successfully installed e STUDIO GL Twain Driver Click Finish to exit the wizard 4 Back Eancel InstallShield Setup Wizard 7 Setup is complete You can now import scanned images using the TOSHIBA e STUDIO GL TWAIN Driver GL 1010 Scan Operator s Guide 29 Removing the Scanner Driver TWAIN 1 2 If open close the GL DocMon application Choose Settings gt Control Panel from the Start Menu and then locate the Add Remove Programs icon The Add Remove Programs dialog will display Add Remove Programs Properties 3 Install Uninstall Windows Setup Startup Disk To install a new program from a floppy disk or CD ROM drive click Install Install The following software can be automatically removed by Windows To remove a program or to modify its installed components select it from the list and click Add Remove Faint Shop Fro 5 01 Evaluation Toshiba e Studia GL Fax and Address Book Add Remove OF Cancel Apply Add Remove Program Properties Select e STUDIO GL Twain Driver from the list of applications to be removed Click the Add Remove button to uninstall the application Follow the wizard as files are removed from your system Click Finish to exit the Add Remove Programs disalog You may have to reboot your system before all components of the
60. ide Deleting Scan Jobs 1 Select Scan from the TopAccess home page TopAccess gl wonder Ready Online Device Print Jobs Preferences Counters Scan Jobs Scan Jobs RA Current Jobs Job Log Message Log Zle O Template Agent Status Pages wTime Detail Status 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved TopAccess Scan Jobs Current Jobs Page 2 The Scan Jobs page will display when you select Scan Jobs from the sub menu All current scan jobs are displayed Check the check box adjacent the job s you wish to delete Users can view all scan 3 Click the Delete button and then click Ok to confirm the jobs and delete any job deletion The job will be cancelled Sorting Scan Jobs You can sort the Scan Job List table headings such as Group Template Date and Status in the ascending or descending order enabling you to more efficiently manage the job data listed 1 Select Scan from the TopAccess home page 2 The Scan Jobs page will display or select Scan Jobs from the sub menu All current scan jobs are displayed Check the check box adjacent the job s you wish to delete 3 Click the table heading in the Scan Jobs List for which you wish to sort The page will refresh and the label will display an up or down arrow indicating the column in the list is sorted in ascending or descending order 1 02 GL 1010 Scan Operator s Guide 4 Repeat Step 3 to sort other co
61. lk to the copier only to find their job incomplete or unsuccessful TopAccess TopAccess an embedded Web based device management tool allows users to monitor and manage their print jobs over the Internet using either Netscape Navigator or Internet Explorer TopAccess includes TopAccessComposer which is a web based document editor organizer for the Toshiba Electronic Processing System It enables you to view edit merge and store post printed routed fax and scanned documents on the GL 1010 22 GL 1010 Scan Operator s Guide Scanning Features The network scanner functions can be used within the Windows network environment Network Scanner Scanning is performed by selecting the desired Template from the Control Panel Templates can be created for individual groups and users depending the use and purpose Scanned image data can be stored on the controller and retrieved via the network with the TWAIN application Scanned image data can be transferred to a shared folder on the Windows file server on the same network as of the controller The optional Email functionality enables you to send scanned image data as a file attachment to an Email recipient The optional Internet Fax functionality enables you to send scanned image data as a file attachment to transmitted to a fax recipient Another feature of the GL 1010 is the capability to receive and print an Internet Fax job This allows you to turn an electro
62. lumns within the Scan Jobs List GL 1010 Scan Operator s Guide 1 03 1 04 GL 1010 Scan Operator s Guide This chapter is the place to start if you are experiencing difficulties installing or using the GL Scan Because the system integrates hardware network and software components errors do occur and sometimes it can be difficult to determine their source Variables between network configurations and user setup further complicates the troubleshooting process The purpose of this chapter is to help you locate the origin of an error if it is not immediately apparent and then direct you to Error tables provided in this chapter allow you identify the subsystem most likely responsible for the error condition GL 1010 Scan Operator s Guide 105 ERROR MESSAGES Error Messages Defined Message Action End User Scan kit Restart the controller If the controller is not Internal Error restored contact the Network Administrator SK1 Scan kit Restart the controller If the controller is not Internal Error restored contact the Network Administrator SK2 Select either Public or Private scan Private scan may require a password gt Inte rnal memory used is NN Select either Public or Private scan Private scan may require a password gt Shared memory used is NN Scan Kit Internal Error SK3 Scan Kit Internal Error SK4 Scan Kit Internal Error SKo Confirm the job in process
63. ly You can send image data by Email for attachment to the Email address of the destination specified in a Template You can specify the image data format and send the image data by dividing it in smaller blocks You can also create and attach a text message Body in size of IKB or smaller with the image data Attached File Format PDF Multi Page TIFF G4 Fragment Message No fragmentation 64KB 256KB or 512KB Before making any settings for the Template the Send to Email settings in the Administration menu Email submenu are required using the TopAccess Administrator Mode including the SMTP Server IP Address and Controller Domain Address Please refer to the GL 1010 Administrator s Guide or TopAccess Web based help Note that you must be an Administrator to configure these settings SCANNING TO INTERNET FAX You can send image data via Email to an Internet Fax recipient specified in a Template You can specify the image data format and send the image data by dividing it in smaller blocks You can also create and attach a text message Body in size of IKB or smaller with the image data Attached File Format TIFF S Fragment Page No fragmentation 256KB 512KB 1024KB or 2048KB When the file size exceeds this limit each page is sent one by one One Email message contains only one page instead of one multipage tif 96 GL 1010 Scan Operator s Guide NOTE The maximum size of image data that can b
64. ment is laid out on a page A Portrait orientation produces a vertical page layout i e the page height is greater than width A Landscape orientation produces a horizontal page layout i e the page width is greater than the height A feature where a blank sheet is inserted between the pages of a print job Job Dividing Sheet is not stapled with the rest of the original document if stapling is requested This feature is previously known as Tab Sheet Insertion See Also Cover Sheet and Sheet Insertion A feature where an administrator can assign which tray bin is used for which purpose e g Tray 1 is to be used for Fax only The command language for the HP LaserJet printers It has become a de facto standard used in many printers and typesetters PCL Level 5 introduced with the LaserJet III in 1990 also supports Compugraphic s Intellifont scalable fonts Starting with the LaserJet 5 in 1996 PCL Level 6 streamlines the graphics and font commands reducing the amount of information that has to be sent to the printer A NetWare utility that can be used to monitor and manage queues on a NetWare server Page description language A programming language such as PostScript that describes output to a printer A network architecture in which nodes communicate directly with other nodes as opposed to client server architecture A page description language PDL from Adobe that is used extensively on all computer platforms It is the
65. name of Windows 2000 is Microsoft Windows 2000 Operating System The official name of Windows Me is Microsoft Windows Me Operating System Microsoft Windows Windows NT Windows NT Embedded Runtime Microsoft Internet Explorer and the brand names and product names of other Microsoft products are trademarks of US Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac OS and LaserWriter are trademarks of US Apple Computer Inc in the US and other countries Postscript and Postscript Logo are trademarks of Adobe Systems Incorporated Netscape Navigator is a trademark of Netscape Communications Corporation IBM PC AT and AIX are trademarks of US International Business Machines Corporation NOVELL NetWare and NDS are trademarks of US NOVELL Inc TrueType is a trademark of US Apple Computer Inc Imaging for Windows is a trademark of Eastman Software Inc A Kodak Business Other company names and product names in this manual are the trademarks of their respective companies m The technology of Dartcom is used in the scanning process COPYRIGHT Copyright 1999 2001 TOSHIBA TEC Corporation All rights reserved LIST OF FIGURES sipres be se Seether ke ieee ene ee es 11 LIST OF TABLES es ce ee wes se dd power eee nee ee ee ee 13 PREFACE oeur eimi BEREA EDS RIA HA SERE ES BA Ger Dar 15 Introduction naana naaa aa ee ee ee 16 e STUDIO GL 1010 Electronic Document Processing System 16 Inte
66. nded Audience 0 0 cee ee ee eee 16 Who Should Read This Guide 0 0 0 0 ESE eee ee 16 Eee e oboe da owed vowed bade es EN aes Eade FEE 16 Using this Guide SE SE eee 17 Styles and ConventionS EE SEE 0c cece eee ee 17 Manual Organization SE SEE SE ee nes 18 Terms and ConceptS 0 0 00 0c cece eee eee 18 Supplemental References 2 0 0c eee ee eee 19 Quick Start Guide 0 SEE SS EE eee 19 GL 1010 Administrators Guide 0 0 0 0 ce ee 19 GL 1010 Operator s Guide Basic SEE c eee eee 20 GL 1010 TopAccessComposer Operator s Guide 20 GL 1010 Network Fax Operator s Guide option 20 Application Specific Online Help 0 2 00 20 OVERVIEW 624 wees acu Sete SEER bee eee oe ee ae ees 21 Features and Functions 0 0 0 0 SS SE SE SE es es ee 22 Functional Highlights ESE SS SS SE Se ee ee ese ee 22 Software Components SES SE ee ee ee ee 22 Scanning Features SS SS SE SE SE eee 23 Network Scanner SS SS SS SS ee eee 23 System Components SES ESE eee eee 24 GL 1010 Scan Operator Guide T Basic Functionality 0 0 0 0 ccc eee 24 Scanning DOCUMENMGS 5 i itas OE RE eddie oad oe ceeded ie a8 25 System Requirements 0 0 0 0 ee ee ee 25 INSTALLATION 00902 204 SE BREER BRA ER DE DE deeds ED MEER RE DE EE 27 Software Installation 1 ESE EE ES SS S
67. ned Y 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 58 GL 1010 Scan Operator s Guide 4 Click the Change Password button The Change Group Password screen will display TopAccess gl wonder Ready Online TopAccessComposer Device Search Templates Change Group Password Group Information C laste ee OOCSCSOCOCOCOCOCCCSCSC C C Y 00 et CCS itest Confirm New Password Save Cancel 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 5 Enter the Old Password If this is the first password ever created for this group leave this field blank 6 Enter a New Password and then Confirm the New Password If you want to clear the password leave these fields blank 7 When you have finished click Save to apply your new settings Reset Groups The Reset Group option will cause all of the setting associated with this group to be erased You can use this option if you wish to completely delete all details associated with a Group number so that it can be used with other scan settings Caution This process will delete all templates within the group Caution This process 1 Select Scan from the TopAccess home page will delete all templates within the group Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to the GL 1010 Scan Oper
68. nic file attached to an Email to a hard copy document Scanning functionality is setup and maintained by using the Scan features provided with the TopAccess web utility Provide access to LDAP server for front end users when they initiate Send to Email or iFax jobs from the copier panel Provide access to LDAP server when the user is creating a Send to Email iFax template Provide access to LDAP server when the administrator 1s creating a new entry in the Public AddressBook Allow the administrator to setup configurations of one or more LDAP servers A sample template is provided with the factory default When you first use the GL Scan functionality try using the sample template to become familiar with using scan templates To create a template use the TopAccess web utility For details on how to use TopAccess refer to the GL 1010 Operator s Guide GL 1010 Scan Operator s Guide 23 Basic on the e STUDIO GL 1010 Client CD ROM or the GL 1010 Administrator s Guide on the e STUDIO GL 1010 Admin CD ROM SYSTEM COMPONENTS Images scanned to the network using the copier have five processing options Basic Functionality send to TWAIN The scanned image data 1s saved on the GL 1010 controller and can be retrieved from a shared folder via the network by using a TWAIN compliant application on the client PC For further details refer to the Online Help GL 1010 Operator s Guide Basic or GL 1010 Administrator s
69. nt Settings Summary screen to press the CANCEL key to cancel the process 9 Press the OK key to save your new settings Each Template that has been setup using the TopAccess web utility has a Scan Agent assigned to it Scan agents such as Send to Email Send to File Send to iFax Send to TWAIN or Send to TopAccessComposer are defined by the Administrator and are selected by users when Templates are created 82 GL 1010 Scan Operator s Guide Scanning Settings and Twain Agent Settings Summary Template TWAIN Scanner Press Setting to change the setting Al a 200 gp SLP ext dpi auto Auto scan to TWAIN Folder AA1 Group Bal Document TWAIN_ Scanner NNN Folder Displays the name of the Twain data directory folder Document Displays the name of the scanned document Scanning Settings and FileShare Agent Setting Summary Template File in_Controller Press Setting to change the setting c Scan to start reading 7 EE 200 OD ADF EL Tet Pi auto Auta Scan ta File MultiPage TIFF G4 3 SSOCSCS 106450 SHARE File Name DocAA1Aen Destination The destination path of the saved file Document Filename of the saved file 1 To change the filename press the DOCUMENT field 2 Use the alphanumeric screen and enter the new filename up to 64 characters 3 When finished press the SET button to save the changes GL 1010 Scan Operator s Guide 83 Scanning Settings and T
70. o print to Toshiba s e STUDIO GL 1010 Electronic Document Processing System It also describes how to use the web based application TopAccess End User Mode to monitor and manage print jobs on your Toshiba GL 1010 GL 1010 TopAccessComposer Operator s Guide You can find the pdf version of this guide on the e STUDIO GL 1010 Admin s Client CD ROM and on e STUDIO GL 1010 Client CD ROM It contains information on storing managing editing and printing documents using the web based tool TopAccessComposer GL 1010 Network Fax Operator s Guide option If you have purchased the optional Fax feature you will find that the e STUDIO GL 1010 Fax Client CD ROM contains a pdf version of this guide This guide contains information on enabling network fax functionality It includes procedures for monitoring fax functionality using the web based utility TopAccess End User Mode and GL DocMon Application Specific Online Help All of the e STUDIO GL 1010 Electronic Document Processing System software and drivers come with application specific online help You can also see task oriented help topics by clicking on a Help button or choosing the Contents and Index option from the Help menu For web based help in TopAccess click the help icon 20 GL 1010 Scan Operator s Guide The Toshiba s optional Scan Feature for the e STUDIO GL 1010 system was designed for the user who wants network scanning capability with the vast
71. ob status as well as the option to create and maintain Groups and Templates For information on using TopAccess End User mode refer to GL 1010 Operator s Guide Basic System Requirements Before running TopAccess make sure the workstation meets the following minimum requirements Windows 95 98 Me NT 4 0 or 2000 Internet Explorer 5 0 or higher or Netscape Navigator 4 75 or higher Internet Explorer 5 0 or higher for Unix and Mac sys tems Netscape Navigator 4 78 or higher for Mac and Netscape Navigator 4 76 or higher for Unix systems TCP IP Enabled GL 1010 Scan Operator s Guide 39 Device Opening TopAccess To navigate to TopAccess enter the following URL on the search line of your Internet browser http lt IP Address gt or http lt Device Name gt For example http 159 119 44 234 or http mygl 1010 The TopAccess web page is displayed TopAccess gl wonder Ready Online TopAccessComposer IA Device Search ne ae Device Information Status Ready Name GL VWWONDER Location Controller Type e STUDIO45 Hard Disk Space Available 2985 MB Contact Information Phone Number 6745 Message Alerts None Options Punch Unit Upper Cassette Paper Available 2 3 Holes Auto Em E Lower Cassette 550 Paper Available Large Capacity Feeder Paper Available 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved When you initially
72. oftware for any reason except as necessary to use the Software on a single System Any copies of the Software shall be subject to the conditions of this Agreement You may not nor cause or permit any third party to modify adapt merge translate reverse compile reverse assemble or reverse engineer the Software You may not use the Software except in accordance with this license No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers Source code of the Software is not licensed to you You will be held legally responsible for any copyright infringement unauthorized transfer reproduction or use of the Software or its documentation TERM This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement Upon termination you agree to destroy all copies of the Software and its documentation You may terminate this license at any time by destroying the Software and its documentation and all copies DISCLAIMER OF WARRANTY This Software is provided AS IS without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a particular purpose title and non infringement TTEC and its suppliers disclaim any warranty relating to the quality and performance of the Software If the Software proves defective You and not TTEC or its suppliers shall b
73. oll or search for the group in the list then press then press the LIST button The User Search screen will display To add group members to the recipient Email address list scroll or search for the recipient in the list then press the ADD button The Address Edit screen will display and the group members will be added to the recipient list To return to the Address Edit screen press the CANCEL button GL 1010 Scan Operator s Guide 87 User Search Screen select directory and press OK to confirm directory Hesult Total d Select the Directory Service LDAP or GL 1010 to search for recipients Select a field by touching it and enter sS and press SEA to search members Directory Nane a Email Address es SEARCH Directory Displays the Directory name 1 To select the Directory to be searched press the down arrow button and go to the Address Book and LDAP Server Selection screen 2 To search by name press the NAME field 3 Use the alphanumeric screen and enter the name for which to search up to 64 characters 4 To search by Email address press the EMAIL field 5 Use the alphanumeric screen and enter the name for which to search up to 90 characters 6 When finished press the SET button to save the changes 7 On the User Search screen press the SEARCH button The User Search Results screen will display all addresses that match the search string entered 8 To return to
74. on exposure and paper size Scan Agents have been designated to each template Agents contain the properties for the transfer mode of the scan once it is finished Agents are used to Email the scanned image save the scan on the GL 1010 controller save to a file server save to TWAIN agent send to Internet Fax save to TopAccessComposer and set up the specific details for how to handle the Agent This chapter will guide you through the process of using the panel selections for scanning a document and how to retrieve the scanned image once scanned SCANNING DOCUMENTS Public Scan The Public Scan feature is available to all users connected to the controller For further information on the Automatic Document Feeder and placing Originals on the glass refer to the GL 1010 Operator s Guide Basic 64 GL 1010 Scan Operator s Guide WHEN USING THE AUTOMATIC DOCU MENT FEEDER NOTE Remove any paper clips or staples from originals before placing them on the original feed tray 1 Place the original s Align the edges of the originals Set the originals face up on the feed tray and then align the sliders to the edges of the originals The maximum number of the originals you can scan at one time is 100 sheets Upto 100 sheets 200 images if duplex can be scanned with the feeder Continuous scanning is possible one time per scan job A maximum of 400 images can be scanned when using continuous scan mod
75. opAccess to monitor you scan jobs Chapter 6 Basic Troubleshooting summarizes how to resolve issues you may be experiencing Chapter 7 Specifications provides a table of scan option system specifications Terms and Concepts The following table defines the key terms and concepts used throughout this guide These definitions apply within the context of this guide they may be used differently by other companies or in other product guides In addition to the terminology defined here refer to the Glossary at the end of this manual which defines even more acronyms and industry terminology Terms and Concepts Defined Term Definition e STUDIO GL This system consists of the TOSHIBA e 1010 Electronic STUDIO28 35 45 digital copier with GL 1010 Document controller This affords users the convenience of Processing walk up copying and network printing using the System same device GL 1010 Scan Operator s Guide Terms and Concepts Defined Term GL 1010 Local Operations Network Printing Walk up functions SUPPLEMENTAL REFERENCES Definition This component of the e STUDIO GL 1010 Electronic Document Processing System provides network connectivity between the client workstations and the digital copier connected to it The GL 1010 is physically mounted to the TOSHIBA e STUDIO28 35 45 In this guide it is sometimes referred to simply as controller or device Those operations that affect the GL 1010 or T
76. opAccessComposer Settings Summary 1 2 3 ee Top amp ccess_Composer setting to change tne setting Ee to ata a E E 200 JE Glass EL Text Pi auto ORG Scan to T amp Composer Public Folder Document Folder The TopAccessComposer folder where the document will be saved Document Name of the document To change the folder press the FOLDER field To change the document press the DOCUMENT field Use the alphanumeric screen and enter the folder name up to 64 characters and the document name up to 128 characters When finished press the SET button to save the changes Scanning Settings and Email Agent Settings Summary Template Email_Agent Press Setting to change the setting B gt 4 200 ae ext dpi or Email toa Subject Add Message Email to Displays the recipients list of the Email To modify the recipient list press the ellipsis button adjacent the recipient list The Address Edit screen displays For further information on using this screen refer to Address Edit Screen on page 86 Subject Displays the Email subject 84 GL 1010 Scan Operator s Guide 3 To change the subject line press the SUBJECT field 4 Use the alphanumeric screen and enter the new subject line up to 256 characters 5 When finished press the SET button to save the changes Add Message Display the added message to the Email body 6 To add a messa
77. or s Guide for further details on the Administrator password GL 1010 Scan Operator s Guide 37 3 If this is the first logon as Administrator the password should be changed to maintain secure access BE TopAccess Print Job Function Tabs AE Device Submenu Device General Copier Printer Version Version Information Printer Manufacturer Copier Firmware Version Copier Main ROM Version Copier Scanner ROM Version Printer DSI Version OS Version Network Card Type Network Card Model MAC Address Driver Version CPU Type BIOS Manufacturer BIOS Date Options H Shutdown Hl Reboot gl wonder Ready Online TopAccessComposer IA Device Search TOSHIBA T320SU011 320M 11 3208 04 TV005 07S07 1 2 03 1 0 0 0 Ethernet Intel R PROM 00 Management Adapter 00d0c9216281 3 36 10 0 434 Award Modular BIOS v4 51PG 4 23 90 Bl Print Device Configuration Bl print PCL Fonts Bl print PS Fonts V 1 2 4 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved After successfully logging on you can perform administrative functions from the Scan and Administration tab 38 GL 1010 Scan Operator s Guide 4 Click the Scan tab The Scan Jobs screen displays For further details refer to CHAPTER 5 Viewing the Job Queue TopAccess gl wonder Ready Online TopAccessComposer Qi Device Search Scan Jobs Scan Jobs Rd Current Jobs Job Lod Message Lod Zljeroue
78. or each template Notification Email to _ Seve Cancel V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 5 Change the Group Name and Owner as desired 6 Click Save to apply your changes Modify Private Templates 1 Select Scan from the TopAccess home page 2 Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to locate the desired Group or you may select a Group number link at the top of the page TopAccess gl wonder Ready Online TopAccessComposer A Device Search Print Jobs Scan Templates Template Groups Please select a group to edit below Public Template Groups Mo ewn ome SS Pubic pesn S SS Private Template Groups All Groups Defined Groups ON WC 71 N Ok undefined e Go to top of this page No Group Name Owner o _ Undefined Undefined ana ms E E a G E E AE EE EE a EE EE Y 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved 3 Select the desired Private Group from the list This will open the Private Templates page 4 Click the template in the list to open the Template Properties Page 5 Select the template panel icon for the Template number which you wish to modify GL 1010 Scan Operator s Guide 55 6 Click the Edit button You will open the Panel S
79. or further GL 1010 Scan Operator s Guide 47 information on setting up Scan Agents refer to Setting up Scan Agents on page 40 or the TopAccess Online Help TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Templates Template Properties Group Information mo omne omer EEN fest Template Information No Template Name Owner EN oo Agent Settings Send to TWAIN 7 Select Back Next evice Name GL WONDER older Name 001 test ocument Name test_test b NNN NNN is a sequential number Storage Maintenance o not delete documents automatically V1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved m Send to TWAIN Nothing to configure m Send to File File Format Select the file format from SinglePage TIFF G4 MultiPage TIFF G4 or PDF Destination Destination is pre configured by the admin istrator Depending on the configuration you may have to enter the name of the network folder of your choice or 48 GL 1010 Scan Operator s Guide choose from a pre determined folder on the network or the folder in the controller TopAccess gl wonder Ready Online TopAccessComposer IN Device Search Templates Template Properties Group Information No WNC oot fava Template Information No empate nane 3 EE E Agent Settings Send to File 7 Select MultiPage TIFF G4 Do notuse network folder Destination Storage P
80. password when the document is scanned originally even if the template password changes subsequently 112 GL 1010 Scan Operator s Guide The following table defines the Toshiba s optional Scan Feature for the e STUDIO GL 1010 system specifications GL 1010 Scan Operator s Guide 1 1 3 SPECIFICATIONS Specifications Defined Item Specification scan Input 45 pages per minute A4size Speed Resolutions 600 400 300 200 150 dpi Paper Size Same as Copier Unscannable Top Bottom 2mm 2mm Area Left Right 2mm 2mm scan Type ADF Duplex Book Duplex Tablet Single Glass Single File Format Tiff with G4 MMR compression Multi Tiff with G4 MMR compression PDF TIFF S for Internet Fax Bundled GL 1010 TWAIN Driver Scanner TWAIN Driver 1 1 4 GL 1010 Scan Operator s Guide Specifications Defined Item Specification Function Send to GL 1010 Controller Accessible to GL 1010 Controller from N W to take out the scanned data as electronic file s Accessible to GL 1010 Controller from TWAIN compliant application as TWAIN scanner Note 1 send to File Server Windows Send to Email Send to Internet Fax Send to TopAccessComposer GL 1010 Scan Operator s Guide 1 1 5 Specifications Defined Item Scan Control Panel Features Applicable Computers Specification Sides Image Duplex Book Duplex Tablet Single Rotation 0 degree Right 90 degree Left 90 degree 180 degree
81. r 4QS Device Search Templates Template Groups Please select a group to edit below Public Template Groups No emne Be pubic emesan S Private Template Groups AllGroups Defined Groups ON WC 71 Ad ok os ei Ma SSS oos Weste e SSSSSSSSSTTCCSCSCS oor Weste e SSOSCSSSSSSTCCCCS oos undeines EE e SSCS oos 2 0 oos O e 0 oo mema Ge Go to top ofthis page No A C lewe o11 Undefined Undefined rr EE 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 57 NOTE If a Private Group has not yet been defined the GroupName will display as Undefined and you must first create a Private Group before you can create a Private Template For further information refer to Create Private Groups on page 42 3 Select the desired Private Group from the list This will open the Private Templates page gl wonder Ready Online TopAccessComposer VO device Search Templates Private Templates Template Groups Group Information Bees pS SSS vlek Edit Change Password Reset Group Panel View List View Please click a template picture to edit Io 1 6 TWAIN ad Scanner 4 4f Controller L Te Undefined L E Undefined Undefined Undefined LI EE Undefined LI E Undefined Undefined Undefined Go to top ofthis page A E age Templates 7 12 7 E pe Undefined LI EE Undefined Undefined Undefi
82. r each job includes the document name size date and time stamp and status The Jobs Log can be filtered to limit the number of jobs listed to specific types of jobs Large Capacity Feeder A special paper feeding unit that can hold a large amount of standard Letter or A4 sized paper Line printer daemon A print management program that runs on a host such as a Unix machine Media Access Control The unique address assigned by the manufacturer of a network interface card See Booklet Mode A special paper input unit which can be used to feed a single special paper such as envelope thick paper etc for print job Also called the Stack Feed Bypass Paper type For example bond transparencies labels are all different media types The Message Log contains a historic record of errors and warnings that occurred on the GL 1010 or the copier The information for each message includes the date subsystem and message severity The Message Log can be filtered to limit the number of messages listed to specific criteria Multi function peripheral Hardware that combines several functions into one unit for example the combination fax copier printer and scanner Novell Distributed Print Services simplifies the process of setting up administering and troubleshooting Novell printing by migrating away from queue based printing toward a more plug in and print paradigm In order for non NDPS aware printers such as the GL 10
83. rk device hub router bridge etc to the workstation console used to oversee the network The agents return information contained in a MIB Management Information Base which is a data structure that defines what is obtainable from the device and what can be controlled Originating in the Unix community SNMP has become widely used on all major platforms GL 1010 Scan Operator Guide 125 Term Stack Feed Bypass Subnet Subnet Mask TCP IP Token Ring Tray URL Watermark Definition of Common Terms Definition A special paper input unit which can be used to feed more than a single sheet of special paper such as envelope thick paper etc for print job A range of IP addresses A number that identifies a subnetwork so an IP address can be shared by the local network Transmission Control Protocol Internet Protocol The TCP part of TCP IP provides transport functions which ensures that the total amount of bytes sent is received correctly at the other end The IP part of TCP IP provides the routing mechanism TCP IP is a protocol in which the messages transmitted contain the address of a destination network as well as a destination station A data link protocol MAC layer for local area networks LAN developed by IBM IEEE 802 5 Token Ring is more deterministic than Ethernet It ensures that all users get regular turns at transmitting their data With Ethernet all users compete to get onto the network
84. roller Refer to the GL 1010 Operator s Guide Basic If the controller is not restored contact your Toshiba authorized dealer for support Restore template data that was stored by SCAN Administration Backup on TopAccess Administrator Mode Refer to the TopAccess Online help or GL 1010 Administrator s Guide If the controller is not restored recover the HDD of the controller Refer to the GL 1010 Operator s Guide Basic If the controller is not restored contact your Toshiba authorized dealer for support Restart both the controller and copier Refer to the GL 1010 Operator s Guide Basic or GL 1010 Administrator s Guide If the controller is not restored after restarting recover the HDD of the controller If the controller is still not restored contact your Toshiba authorized dealer for support Verify that there are no active users Execute SCAN Administration Delete Files on TopAccess Administrator Mode Refer to the TopAccess Online help or GL 1010 Administrators Guide If the controller is not restored contact your Toshiba authorized dealer for support GL 1010 Scan Operator s Guide 109 Message Action Administrator Select either Verify that there are no active users Execute Public or SCAN Administration Delete Files on Private scan TopAccess Administrator Mode Refer to Private scan the TopAccess Online help or GL 1010 may require a Administrators Guide
85. ry that allows double sided printing and copying optional Set Auto Continue options to specify how you want the digital copier to respond to paper out conditions The volume of data per unit of time a computer can handle Bandwidth is increased by connecting to faster transmission lines An output tray of a finishing unit or other paper output holding peripheral such as a mailbox sorter A feature where each page of a document is printed on a half sheet of paper which can then be folded and or stapled to produce a smaller booklet magazine Booklet mode was previously known as magazine sort The GL 1010 supports two kinds of Booklet mode left to right read mode and right to left read mode GL 1010 Scan Operator Guide 119 Term Bypass Feeder Cascade Printing Cassette Cover Sheet Creep Size Current Jobs Device DHCP Document Identification Number Document Profile Document Sticky Definition of Common Terms Definition See Stack Feed Bypass A feature where a copier switches to the next output tray when the first designated output tray is full The copier cassettes that contain the input paper A feature where one or two pages front or front back are printed with the original document as a cover Creep refers to the amount by which each page sticks out compared with the last page when folded in a stack Generally the longer the document i e the more pages in a document the greater the cre
86. setting finishing options are grouped on the GL 1010 drivers Setup property page The Print Properties dialog box contains several tabs that allow users to access property sheets where options and settings are grouped by category or function A collection of software that controls communication between devices Devices with the same protocol stack can communicate with each other A print job that is sent to the GL 1010 device by means other than the GL 1010 printer driver For example using DOS commands to print directly to the local port without using a printer driver Raw print jobs also result when users print to a GL 1010 using a different driver version or type For example using a HP driver to print to a GL 1010 An error condition that simply requires user intervention to resolve for example paper out or paper jam Saddle stitching is a binding method whereby a booklet is stapled along the center and folded Scheduled Print is a print mode that allows users to delay printing a queued job until a specific date and time A feature where a blank page is printed in between a designated pages with the original document Insertion Sheet is stapled with the original document if stapling is requested See also Page Interleaving Simple Network Management Protocol A widely used network monitoring and control protocol Data is passed from SNMP agents which are hardware and or software processes reporting activity in each netwo
87. t to folders in the TopAccessComposer storage area TopAccessComposer enables you to manage scanned document files in the document editor organizer It provides two predefined system folders called Department and Public You can also create user accounts and create your own Private folders For further details refer to the Online Help GL 1010 TopAccessComposer Operator s Guide Scanning Documents There are two modes available for scanning documents originals Public Scan The Public Folder and Public Templates are available to all users who are connected to the GL 1010 controller For further details refer to CHAPTER 4 Public Scan Private Scan Private Folders and Templates are setup and maintained by individual users for specific use such as by department Accounting Human Resources Research and Development etc For further details refer to CHAPTER 4 Private Scan SYSTEM REQUIREMENTS To scan from a network connected computer to the controller make sure that the client workstation meets the following minimum requirements m Windows 95 Windows 98 m Windows Me m Windows 2000 Service Pack 1 or higher Windows NT 4 0 Workstation Service Pack 5 or higher GL 1010 Scan Operator s Guide 29 Email software should be installed to utilize the Send to Email functionality If you have a previous version of Toshiba software installed on the workstation the setup program detects it and opens the GL 1010 Client
88. te For further information refer to Create Private Groups on page 42 gl wonder Ready Online TopAccessComposer Ya Device Search Login Templates Private Templates template Groups Panel View List View Please click a template picture to edit ia 1 6 Wik OE fi 2 Scanner i 4 Controller o Undefined i Undefined Undefined Undefined Go to top ofthis page Templates 7 12 LI Undefined ELE Undefined Undefined Undefined Y 1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide 4 Click the Reset Group button You will open the warning dialog to execute reset 5 A warning message will display Are you sure to reset this group Click OK to continue or Cancel to cancel the request 6 You will be returned to the Template Groups page The Group details will be completely erased including all template details within this group Reset Templates The Reset Template option will cause all of the setting associated with this template to be erased You can use this option if you wish to completely delete all details associated with a template 1 Select Scan from the TopAccess home page 2 Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to the desired Group or you may select a Group number link at the top of the page TopAcc
89. te Templates Groups link to return to the Templates Group page For Further information on Creating Private Templates refer to Create Private Templates on page 44 GL 1010 Scan Operator s Guide 43 Create Private Templates 1 Click the Scan link 2 Click the Templates submenu You will open the Templates Groups page by default The Public Group and Private Groups are displayed You may scroll down the page to locate the desired Group or you may select a Group number Jump to link at the top of the page This link will position you directly to the desired Group located on the page TopAccess gl wonder Ready Online TopAccessComposer IN Device Search Print Jobs Scan Templates Template Groups Please select a group to edit below Public Template Groups mo ewn ome SSS yS Pubic base Private Template Groups All Groups Defined Groups No WC 71 Owner OSS oor est Il ooo oos 2 e oor undetnes EE e SSCS oos este e SSCS oos _ Undetned EE e SSC oos undeines EE e SSCS oo eter pera Go to top of this page Undefined Undefined Y1 2 9 2 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved GL 1010 Scan Operator s Guide NOTE If the Private group is password protected it is indicated by a lock icon next to the Name in the list and the Input Group Password page will open Enter the Private Group password and then click the Send button 3 Select the desired Priv
90. the Address Book Subject Select the predefined Subject or enter one of your own From Enter an email address or email addresses sepa rated by commas From Name Enter your name Body Enter the message you wish sent or No Message File Format The format used 1s TIFF S Maximum Message Size The message size is pre con figured by the administrator and cannot be modified 50 GL 1010 Scan Operator s Guide Fragment Message Select the desired fragmentation TopAccess gl wonder Ready Online TopAccessComposer IA Device Search Templates To Number of Recipients 0 Go to Recipient List Scanned from Device Name Template Name Date Time Subject Cc Date ET me No Message The maximum size for body is about 1KB Required 4 File Format TIFF S Maximum Message Size 20 MB No Fragmentation 256 KB Fragment Page 512 KB 1024 KB 2048 KB Recipient List New Address Book Search 1 2 10 6 Copyright 1999 2001 TOSHIBA TEC Corporation All Rights Reserved m Send to TopAccessComposer Destination Select a folder type from Public Private or Department Enter a Login User Name and password if required depending on the folder type you chose Con firm the password Folder Name Enter the folder name where the routed fax is to be deposited The folder may or may not exist Folder names consist of ASCII characters except for the following c
91. the Address Edit screen press the CANCEL button GL 1010 Scan Operator s Guide User Search Results Screen Select person and press ADD to add person to recipients list The total number of matching results is displayed with the list of names 1 To add a person to the recipient list scroll or search for the group in the list then press then ADD 2 The Address Edit screen will display and the selected person is added to the recipient list 3 To cancel the process or return to the previous screen press the CANCEL button GL 1010 Scan Operator s Guide 89 RETRIEVING SCANNED DOCUMENTS TWAIN When scanned image data is saved on the controller the scanned image data can be retrieved by using a TWAIN compliant software application For example purposes the Imaging for Windows application a Windows 95 98 Me 2000 accessory 1s used in the following steps Some applications that support TWAIN formats may not work with the TOSHIBA e STUDIO GL TWAIN Driver Refer to the specific application s manual or Help in that case Scanner Selection 1 Start the Imaging for Windows application 2 Choose Select Device from the File menu 3 Select the GL 1010 TWAIN Driver in the Select Source window 4 Click OK 90 GL 1010 Scan Operator s Guide Importing Scanned Image Data The following describes how to use the TOSHIBA e STUDIO GL TWAIN Driver to import scanned image data Refer to the Toshiba
92. tocol used by network operating systems such as LAN Manager LAN Server Windows for Workgroups Windows 95 Windows 98 Windows 2000 Windows Me and Windows NT It formalizes the transport frame that was never standardized in NetBIOS and adds additional functions A network operating system from Novell based on a client server architecture Clients log onto one or more file servers which provide network services such as Email printing and storage Printing from a Windows Macintosh or Unix client workstation to the GL 1010 with the output produced on the connected Toshiba digital copier Network File System A Unix networking protocol that allows files and printers to be shared across the network Network Interface Card A printed circuit board that is installed in both client personal computers or workstations and server machines to control the exchange of data between them This term refers to the number of page images printed on one sheet of paper For example if you want to print slides or web pages you might use the N up feature to print up to 16 pages on one sheet of paper Also called Multiple Pages Per Sheet printing GL 1010 Scan Operator Guide 123 Term Orientation Page Interleaving Paper Attribution on Tray PCL PCONSOLE PDL Peer to Peer PostScript Printer Driver Printer Sticky Printing mode Definition of Common Terms Definition Orientation refers to the direction a docu
93. troller name GL_ TWAIN At shipment the workgroup name is specified as WORKGROUP and the controller name is as GLXXXXXXXXXXXX Where XXXXXXXXXXXX represents the MAC ADDRESS of the network interface card SCANNING TO FILE The image data scanned using the Send to File mode is saved in these destinations Destination of the saved file controller name GL_ SHARE Group No Group Name Template name At shipment the workgroup name is specified as WORKGROUP and the controller name is as GLXXXXXXXXXXXX Where XXXXXXXXXXXX represents the MAC ADDRESS of the network interface card Shared Folder on the Windows File Server The user account specified in the Agent Settings sub Users can access saved menu should be allowed to access and write to the desti Send to File data regardless if the job icon is assigned a password nation folder when using the Scan to Fileserver feature Up to 3GB of data Saved in the Send to File mode and Send to TWAIN mode can be saved on the controller GL 1010 Scan Operator s Guide 95 SCANNING TO EMAIL NOTE The maximum size of image data that can be sent by Email for attachment 1s 20MB However the Administrator can specify a limit of the maximum size to less than 20MB by setting limits from 2 20MB There may be limitations as not all Email client software is capable of handling divided Email successful
94. tting Dialog 5 If a password is required the Folder Password field is enabled Enter the 5 digit password in the text box Click OK The document list displays TWAIN folder s indicates the Group of Templates displayed in the control panel of the device A TWAIN folder name is shown as Group ID Group name in the folder list The screen ID for the public Template group is indicated as 000 Domain and GL 1010 names are listed by clicking the drop down arrow in each field A controller name can be entered directly in the GL 1010 Name list box A domain name can be entered directly in the Domain list box Once Domain and GL 1010 Names have been specified TWAIN folder names are listed in the folder list The Folder Password field enabled indicates a password is assigned to a TWAIN folder Entering a password is not required for TWAIN folders that have no assigned password 92 GL 1010 Scan Operator s Guide NOTE Statuses shown in the list are Ready The document is in a normal state and can be retrieved Processing The document is being retrieved by the user x The folder status is unknown The document is protected Searching for the Domain GL 1010 Name and folder list may take a few minutes as the controller searches the network Since the tray exists as a directory on the controller characters are replaced with an underscore _ 1f the scr
95. ufacturer of a network interface card Also known as the Media Access Control MAC address HyperText Transport Protocol The Internet standard that supports information exchange on the World Wide Web WWW HTTP provides users with transparent access to the Internet Image Overlays are independent document files which can contain text graphics charts tables or any other document element that are merged with another document during printing Internet Protocol The IP part of the TCP IP communications protocol IP implements the network layer layer 3 of the protocol which contains a network address and is used to route a message to a different network or subnetwork IP accepts packets from the layer 4 transport protocol TCP or UDP adds its own header to it and delivers a Datagram to the layer 2 data link protocol It may also break the packet into fragments to support the maximum transmission unit MTU of the network GL 1010 Scan Operator Guide 121 Term IPX Jobs Log LCF LPD MAC Magazine Sort Manual Feeder Media Message Log MFP NDPS NDPS Gateway Definition of Common Terms Definition Internetwork Packet Exchange A NetWare communications protocol used to route messages from one node to another IPX packets include network addresses and can be routed from one network to another The Jobs Log contains a historic record of the jobs submitted to the GL 1010 The information fo
96. uire Document Problem Description Cannot acquire document using the Twain driver Corrective Action The GL Twain Driver is carefully tested with several TWAIN compliant applications Some applications need to be configured to connect to the GL Twain Driver See scan readme file for supported applications and configuration tips B W Image Reversed Problem Description Image acquired but the black and white of the image is reversed Corrective Action Some applications may handle Black and White pixilation incorrectly Enable the Reverse Image option from the application and try again Cannot Acquire Multi Page Document Problem Description Cannot acquire multipage document from application Corrective Action Some applications do not support multipage scan from TWAIN I F or need to be configured to acquire multipage Please see the readme file on the eeSTUDIO GL 1010 Scanner Client CD ROM GL 1010 Scan Operator s Guide 111 Cannot Open a Password Protected Folder or Document Problem Description A Folder or Document is password protected and you don t know which password to apply Corrective Action The Folder password is same as corresponding Template Group s password And document passwords are the same as corresponding Template s password If the group s password changes the corresponding TWAIN Folder password changes also On the other hand document passwords remain the same as the Template
97. us screen displays To scan additional originals after the current job press the CONTINUE key The Continue key can be repeated up to one time The Continue key will not display after the first use The Scanning Status screen will display Proceed with the next step If you do not press the CONTINUE key scanned image data is saved on the controller HDD automatically and you will return to the Template Selection List screen To stop ADF scan during continuous mode press the hard CLEAR STOP button PCANNING 2 The Waiting for continuous scan screen displays after the last page is scanned To complete the job press Finish To continue place document on glass 4nd Scan Toscan another job press SCAN or the hard START button again after placing another original on the ADF To cancel the job press the CANCEL JOB button or the hard Fc button to cancel a job The Cancel Confirm screen displays 70 GL 1010 Scan Operator s Guide HANDLING PAPER JAMS Press the YES key The Job is canceled To stop the cancellation press the No key To change the scan settings press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen For further information refer to Scan Setting on page 80 Press the FINISH key to finish scanning When scanning is complete you will return to the Template Selection List screen The scanned image data is saved on the controller HDD
98. ve solutions Workgroups will enjoy the ability to exploit almost limitless capabilities of the digital copier INTENDED AUDIENCE Who Should Read This Guide This guide the GL 1010 Scan Operator s Guide is intended for people using the GL Scan optional feature It provides detailed instructions on configuring and using the TOSHIBA e STUDIO GL TWAIN Driver software This guide is not intended for digital copier service technicians or operators For information on using and maintaining the TOSHIBA e STUDIO28 35 45 digital copier refer to the Toshiba Operator Manual for Copying Functions or contact your Toshiba authorized dealer for support Scope This guide assumes that users are familiar with the software applications they are using to create their documents for printing Document setup or application specific printing functions are not covered in this manual 1 6 GL 1010 Scan Operator s Guide USING THIS GUIDE Styles and Conventions This guide employes several typographic styles to visually convey information The following table illustrates the styles used and defines the conditions in which they are used Styles and Conventions Used in this Guide BOLD SANS Copier hard keys Press the PRINTER NETWORK hard key SERIF FONT ALL CAPS SANS SERIF Soft keys fields Press the ADMIN tab Press the NETWORK FONT ALL CAPS function tabs on the SETTINGS soft key LCD Touch Screen Italic serif font Menu names an
99. y area GL 1010 Scan Operator s Guide Scanning from the Glass Follow these steps when scanning by placing the original on the glass 1 The Scanning Status screen displays PCANNING The number of pages that have been transferred from the copier to the controller is displayed The number of pages that have been scanned is displayed 2 The Waiting for next page screen displays after the last page is scanned To complete the job press Finish To continue place document on glass and press The auto detected original size is displayed when Scan Setting for Original size is set to AUTO Toscan another job press SCAN or the hard START button again after placing another original on the glass To cancel the job press the CANCEL JOB button or the hard FC button to cancel a job The Cancel Confirm screen displays Press the YES key The Job is canceled To stop the cancellation press the No key To change the scan settings press the SETTING key to change the scanning settings in the Scanning Parameter Setting screen For further information refer to Scan Setting on page 80 3 Press the FINISH key to finish scanning 4 When scanning is complete the Template Selection List screen displays Scanned image data is saved on the controller HDD GL 1010 Scan Operator s Guide 69 ADF Scanning Follow these steps when using the Automatic Document Feeder for scanning 1 The Scanning Stat

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