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Toshiba GA-1201 Scanner User Manual

1. 31 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved The contact is deleted from the Address Book 40 Managing Address Book Managing groups in the address book You can create groups that contain the multiple recipients This enables you to specify groups for the destinations instead of specifying each recipient separately when operating Fax Inter netFax transmission You can also delete groups P 41 Adding or editing a group P 43 Deleting a group Adding or editing a group 1 Click the Registration tab and the Address Book menu The Address Book menu page is displayed Click the Group submenu The Group submenu page is displayed 3 Click New to add new group or click the group link that you want to edit in the groups list TopAccess Device Registration Counter Administration Address Book Address Book Contacts Groups wGroup Number Group Name Group Type Contacts One Touch Number 1 1 Go to top of this page 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Group Properties page is displayed Managing Address Book 41 4 Enter following items to specify the group properties TopAccess Device Registration Counter Administration Address Book Group Properties Address Book gt Cancel Reset Delete Required Group Number So Group a Group T
2. 73 POP3 Server Address 75 Port Number 74 75 Port Number Command 63 79 125 137 Print Service Email Print dot 87 Print Service Settings 86 Protocol 1st dco 62 79 124 136 Public Templates 34 PWD 2 og 38 Q Quality Transmit esses 38 146 INDEX R Registering Fax Received Forward 130 Registration 114 Fax Received Forward 130 InternetFax Received Forward 138 Public Template 115 Relay End Terminal Report 46 51 Remote 62 78 124 136 Remote 2 nn 63 78 125 137 Resetting Public Templates 127 Resolution 126 CE 98 Retype Password 63 79 137 s Co r ifo PE 126 S Save As File 55 117 131 Save As File Agent 54 Save As File Setting 56 62 118 124 131 136 Save As File Settings 77 fox e 117 Scan Rates a ells 75 Scan 118 126 Screen Digit Entry Screen
3. 114 Registering Public 115 Panel Setting em eite ulace ER 119 Destination Setting Public Template eene nnnm nnns 120 Email Setting Public Template sse eene nennen nnn nente sternere nnns 123 Save As File Setting Public 124 TWAIN S tlirlg Sessa 3 etes Herr e E OU OG EO RO PU ET Rr RR SES 126 SCAM SO ttn 126 Resetting Public Templates 1 inei i dee Eze EE eoe ede veio eed nes 127 Registering Fax and InternetFax Received Forward 130 Destination Setting Fax InternetFax Received 132 Email Setting Fax InternetFax Received enne 135 Save As File Setting Fax InternetFax Received 136 About Registration Functions In the Registration menu in the TopAccess administrator mode the administrator can perform the following registrations Public template registration The administrator can create and register public templates P 115 Registering Public Templates Registration and settings of Fax Received Forward and InternetFax Received Forward The administrator
4. 142 5 9 10 CONTENTS OVERVIEW This chapter describes the contents of this manual and the required use environments of TopAccess 9l e E ER Use environments of eene nennen nnns isis ra ran Overview Contents This manual consists of the following 2 parts Scan related settings using the control panel of this equipment Settings and management of this equipment from a computer using TopAccess Scan related settings using the control panel of this equipment The former part of this manual describes how to set up scan related items and how to print lists using the PRINTER and USER FUNCTIONS buttons of the control panel See the following chapters for your reference Chapter 2 BASIC OPERATIONS ON SCREENS EQUIPMENT Describes the basic operations on the control panel screens of this equip ment P 15 BASIC OPERATIONS ON SCREENS EQUIPMENT Chapter 3 SETTING TEMPLATES EQUIPMENT Describes how to set a template using the control panel of this equipment P 23 SETTING TEMPLATES EQUIPMENT Chapter 4 PRINTING LISTS EQUIPMENT Describes how to print the scan related lists from the control panel of this equipment P 25 PRINTING LISTS EQUIPMENT Scan related settings and management of this equipment using TopAccess The latt
5. Number Command Network Path Login User Name Password Retype Password File Name Sender NNN NNN is sequential number 4 1 File Format Select the file format for storing a received Fax PDF Select this to save a received Fax as a PDF file Multi Select this to save a received Fax as a Multi page TIFF file TIFF Single Select this to save a received Fax as a Single page TIFF file 2 Destination Remote 1 Check this box to save a received Fax to the Save as file How you can set this item depends on how your administrator configured the Save as file settings If the Remote 1 does not allow specifying a Save as file you can only select Use Adminis trator Settings The protocol and the network path are displayed below this item Protocol Select the protocol to be used for uploading a received Fax to the Save as file SMB Select it to send a received Fax to the Save as file using the SMB protocol FTP Select it to send a received Fax to the FTP server NetWare IPX SPX Select it to send a file to the NetWare file server using the IPX SPX protocol NetWare TCP IP Select it to send a file to the NetWare file server using the TCP IP protocol Server Name When you select FTP as the protocol enter the FTP server name or IP address where a received Fax will be sent For example to send a received Fax to the ftp 192 168 1
6. 17 Error Message Screen 17 Menu Selection Screen 17 Mode Screens 16 Ready Screen 4 16 SCGreens xs Sod ERE UM erui ied 16 IIo 93 ER 38 Server Name 62 79 124 137 Selen ie ia tenni Seek 70 Email Settings nessis iio E etes 80 InternetFax Settings 83 NetWOK EET 70 Print S rvice a 86 Save AS File eerie ee trn in da de nd Peg 77 Version 89 Single 2 Sided Scan 126 SMTP Server Address 73 SUB ieee 38 S bject 61 123 135 Switching Languages 93 T Template hi ed wee 34 Templates 24 The mode of 30 To Print Lists 26 WOPAGCESS nee 13 Total Counter 66 Transmission Report 38 ESENUMDBE R 57 TWAIN uod Heed Seis 117 TWAIN Setting 118 126 Type Login 75 U User 57 119 INDEX 147 148 INDEX GA 1201 OME09008300 MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Scanning Functions
7. 46 47 INDEX 145 Maintenance Backup tea ae tes 95 aed Hie ee e 104 Restore M 98 Maintenance Functions 92 Managing Address Book 36 Mailboxes ix 44 Managing Inbound FAX Routing By TSI 54 Maximum Email InternetFax Size 74 Maximum Email Body Print 87 Reply 88 List eR 27 N NE NT 37 Network FT P Clietit 76 POP3 Network Service 75 SMTP Client Rr theta 73 SMTP Server iussi co ttes 74 Network Path 63 79 125 137 Network Settings 70 Notification 57 101 119 OffRamp Print 74 OffRamp Security 74 ERROR ndi tierra t tance aris 131 One Touch Number 37 42 Open Mailbox Deleting 52 Setting Up hist eei eai Rie 45 Original Mode 126 P Panel Setting eene 119 Panel e er eo RR da 34 Partial Wait Time 88 Password 4T 63 73 75 79 125 137 Picture ist hades 119 POP Before SMTP
8. Email Setting Save Cancel Required _ 1 Subject Scanned from Device Name Template Name Date Time 2 Address 3 From 4 Body 5 File Format TIFF Multi 6 Name Sender NNN NNN is a sequential number T Fragment Message Size No Fragmentation gt 1 Subject Specify the subject of the Email Scanned from Device Name Template Name Date Time is selected by default or enter the desired subject in a field under this 2 From Address Enter the Email address of the sender When the recipient destination responds to the Email sent from this equipment using the Fax InternetFax Received Forward it is automati cally sent back to the Email address entered in this field 3 From Name Enter the sender s name 4 Body Enter the main body of the Email Up to 1 000 letters including spaces can be entered 5 File Format Select the file format of scanned images to be sent as Emails PDE Select this to attach scanned images to Email as a PDF file TIFF Multi Select this to attach scanned images to Email as a Multi page TIFF file TIFF Single Select this to attach scanned images to Email as a Single page TIFF files 6 File Name The file name will be automatically From Name NNN The letters NNN in the file name are replaced by consecutive numbers starting with 001 This file name is unchangeable 7 Fragment Message Size Select the fragment
9. Destination The Contact Property page is displayed 3 Enter the email address of the recipient in the Destination field Contact Property ex Cancel Reset Required Destination usen aaa aaal 4 Click OK Entered recipient is added in the Recipient List page 5 Repeat step 2 to 4 to add all additional recipients that you require You can remove the contacts that you added in the recipient list before submitting the destination settings P 60 Removing the contacts from the recipient list 6 Click Save Recipient List Save Cancel New Address Book Address Group Delete 2 fv Destination 01 The contacts are added as the destinations 58 Managing Inbound FAX Routing By TSI Selecting the recipients from the address book 1 Click To Destination Setting or Cc Destination Setting to open the Recipient List page 2 Click Address Book Recipient List Save Cancel New Address Book Address Group Delete l v Destination The Address Book page is displayed 3 Check the Email boxes of users you want to add as the Email recip ients Address Book Add Cancel Email Email Address usero3 user03 ccc cec user2 user02 bhb bbb 01 Go to top of this page Click ADD Selecte
10. Save fe gt h 200dpi Single 2003 2008 TOSHIBA TEC CORPORATION Al Rights Reserved A confirmation dialog box is displayed B Click OK Microsoft Internet Explorer 2 Do You really want to Reset x cm The setting of the selected template is reset and the template is returned to the undefined one 128 Registering Public Templates Resetting all public templates in one go 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Registration menu and the Public Template submenu Logout T Administration Registration Registration Public Template Fax Received Forward IntemetFAX Received Forward Reset Panel View List view Please click a template picture to edit FILE E MAIL aA SCAN TO SCAN TO TWAIN FILE eee IW RAP ee TE Ene 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Public Template submenu page is displayed 3 Click Reset Logout Administration Registration Registration Public Template Fax Received Forward IntemetFAX Received Forward Reset Panel View ListView Please click a template picture to edit Ewa SCANTO 2003 2006 TOSHIBA TEC CORPO
11. 74 Setting up the POP3 Network Service 75 phone zuo re Poe duet EE eh due db ERR 76 Setting up Save As File 5 5 77 Setting up Remote 1 and Remote 2 78 Setting up Email Settin QSisvccisccsivcsiicessscetecesevessaveccey iiestiecsevceivesisensdtestausedveceusersvedas 80 Email SettingS en peer ec ep ee ene a eee 81 Setting up InternetFax 5 nnn 83 Interriet ax DUREE HERES ET E ERRANT ER 84 Setting up Print Service Settings Scanning Function 86 Setting up the Emiail Print iei eec eee Fg tie eoe es qn ERE eat eden ta 87 Displaying Version Information eeeeeeeeeeeeeeeeene nennen nennen 89 Setting up Network Settings Scanning Function In the Network submenu page in the Setup menu an administrator can configure the network settings such as TCP IP IPX SPX AppleTalk Bonjour DNS Session DDNS Session NetWare Session HTTP Network Service and SNMP Network Service See the Setup Guide for Printing Functions for the General submenu in the Setup menu Setting the network settings 1 Select the Administration tab enter the administrator s password and click Log
12. 5 Click Browse and then select the TopAccess Language data folder in the Scan Utilities CD ROM Then select the desired language file and click Open ixi Lookin C TopAccessLanguagedats T Q 7 5G french 8 german tal Documents italian tal E spanish tal Desktop 9 My Documents Pe My Computer laces Files of type e My Nexen File name english 4 TopAccess language Scan Utilities CD ROM TopAccess Language data If the language selected in the drop down box and the one selected from the Scan Utili ties CD ROM differ the error message dialog box shown below appears Click OK in this message dialog box and then select the correct language Microsoft Internet Explorer t Language in combo box and the tal file uploaded donot match OK 6 Click Upload TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Select English v Select Language File ID TopAccess Language data en Browse Upload Uploading starts When it is completed the language is switched 94 Switching Languages Backing up Data The administrator can create backup files of the address book and template data The backup files can be used to restore or upload to other e STUDIO165 205 e STUDIO167 207 237 or e STUDIO182 212 242 compatibl
13. Setting up the IPX SPX Setting up the AppleTalk Setting up the Bonjour Setting up the DNS Setting up the DDNS Setting up the NetWare Setting up the HTTP Setting up the SNMP Click OK The confirmation dialog box appears If you want to restore the current settings without saving the changes click Cancel Clicking Cancel cannot restore the defaults This can only clear the changes and restore the current settings before saving the changes Click OK to save the settings and close the sub window Click Save The confirmation dialog box appears Click OK to apply the changes Microsoft Internet Explorer E 2 7 When this configuration is changed the network connection will be disconnected Would you like to continue ET This equipment starts initializing the NIC Network Interface Card to apply the changes When using Internet Explorer even if you change the settings and click Save these alterations may not be reflected in the display However the settings have actually been changed in the equipment In such a case click the Save as file submenu and then the page will then display the current settings in each field Setting up Network Settings Scanning Function 71 Setting up the SMB Session Select whether digital signing is enabled or disabled when this equipment accesses the clients using SMB such as when this equipment stores the scanned data in the network folder us
14. tetas 119 Comment ille Ie 57 Confidential 5 2 tete 46 Confidential Mailbox 44 Configuration Page 26 Contact Adding 36 Deleting 40 D Default Body Strings 82 85 Default Port Number 76 Delayed Transmit 38 Department Code 67 140 Department Counter 67 Destination Setting 46 48 56 58 118 120 132 Document 126 2 57 Email 5 55 rcs 54 55 117 131 Email Address 37 74 Email Error Transfer Address 88 Email Setting 56 61 118 123 131 135 Email Settings sss 81 Enable Email Error Forward 88 Enable OffRamp Gateway 74 Enable Partial Email 88 Enable POP3 Client 75 Enable Print Email Error 88 Enable Print Header 87 Enable Print Message Body 87 Enable SMTP Client 73 Enable SMTP Serve
15. 24 To Enable Templates PRINTING LISTS EQUIPMENT This chapter describes how to print scan related lists from the control panel of this equipment To Print Eists eie cii eroe eee TET 26 Gonfig ration Page stare Seo re oo 26 RIS ES ORE DE ELTE ENEMIES 27 To Print Lists You can print the scan related lists shown below in the user functions mode Configuration page Menu List For each list mentioned above see the following page P 142 List Print Format For examples of the lists below see the Setup Guide for Printing Functions NIC status page PS font list PCL font list List printing is not possible when this equipment is actually printing a job In this case Not allowed now appears Attempt list printing again after the completion of the print job The lists are printed on A4 LT A4 R LT R size paper Check that paper of the specified size is set Configuration Page You can print out the setting status of the Network Printer Kit optional and the Scanner Upgrade Kit optional See the following Operator s Manual for details of the setting items regarding scanning func tions Quick Start Guide for Scanning Functions Chapter 5 APPENDIX Default Setting List Default settings for NETWORK SETTING 1 Press the USER FUNCTIONS button ENERGY USER pu
16. Enter how often this equipment should access the POP3 server for new messages 7 Port Number Enter the port number to access the POP3 server The port number varies depending on the port setting in the POP3 server Generally 110 is used Setting up Network Settings Scanning Function 75 Setting up the FTP Client In the FTP Client menu you can specify the default port number used for the Save as file using the FTP protocol FTP Client Selecting 1 the Main Window is required to Save the new settings Default Port Number 1 21 1 Default Port Number Enter the port number to access the network folder using FTP The port number used for FTP may differ depending on the FTP Server setting Generally 21 is used 76 Setting up Network Settings Scanning Function Setting up Save As File Settings An administrator can configure the Save as file settings that apply to the Save as file operations in the Save as file submenu page in the Setup menu Some settings may not be applied to the display on the equipment immediately upon saving The settings will be updated by pressing the FUNCTION CLEAR button on the control panel or after the Auto Clear time period Setting up Save as file settings 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Clic
17. Entering destinations manually P 121 Selecting destinations from address book P 121 Selecting destination group from address book P 122 Deleting destination from Recipient List Entering destinations manually 1 Click To Destination Setting or Cc Destination Setting and open the Recipient List page 2 Click New Recipient List Save Cancel New Address Book Address Group Delete l w estination The Contact Property page is displayed 3 Enter the Email address of the destination in the Destination field Contact Property ex Cancel Reset Required Destination usero1 aaa 4 Click OK The entered destination is added to the Recipient List page 5 To enter more than one destination repeat steps from 2 to 4 Tip You can delete a destination added to the Recipient List page before saving the destina tion setting P 122 Deleting destination from Recipient List 6 Click Save Recipient List Save Cancel New Address Book Address Group Delete v Destination user t The destination setting is saved 120 Registering Public Templates Selecting destinations from address book 1 Click To Destination Setting or Cc Destination Setting and open the Recipient List page 2 Click Address Book Recipient List Save Cancel New Address Book Address Group 58281 l v Destination
18. MAINTENANCE MENU Chapter 10 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU Describes the registration of TopAccess performed by the TopAccess administrator P 113 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU Chapter 11 MANAGING DEPARTMENT CODES ON TopAccess FOR ADMINISTRA TORS Describes management of department codes by an administrator P 139 MANAGING DEPARTMENT CODES ON TopAccess FOR ADMINISTRATORS Tip For the lists printed by this equipment see Appendix P 141 APPENDIX Use environments of TopAccess This section describes the use environment of a co packed utility TopAccess that comes with this equipment Systems shown below enable you to access the TopAccess using your web browser so that you can set up or manage this equipment from a computer on the network Network Before using the TopAccess this equipment must be properly connected to the network and also TCP IP and HTTP must be properly configured on this equipment See the following manu als for the details Quick Start Guide for Printing Functions Chapter 3 CONNECTING TO A COMPUTER I Connecting to the Network Setup Guide for Printing Functions Chapter 5 CONFIGURING NETWORKS EQUIPMENT TCP IP Configuration Ed HTTP Configuration Overview 13 Web browser TopAccess supports the following web browsers under Windows Macintosh or UNIX environ ments Windows Microsoft Internet Explorer 5 5 SP2 o
19. Restoring Data from Backup File An administrator can restore the address book and template data using the backup files This maintenance feature is used to restore data from backup files to recover the original environ ments Before restoring the data from backup files please confirm that there is no print job no scan job and no Fax job The backup files cannot be restored if there are any jobs that have been pro cessed 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and Restore submenu TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Restore The Restore submenu page is displayed 3 Click Browse in the data section that you want to restore or click Browse in the Combined Restore section to restore all data from a backup file of all data You cannot restore several backup files at a time f you create a template using the Email agent select Combined Restore TopAccess Device f Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export x a REFRESH I Address Book File Name Not Created File Size Date Created Fil
20. Setting a From Address is also required to send an InternetFax or an Email For information about the From Address setting refer to the following sections P 80 Setting up Email Settings P 83 Setting up InternetFax Settings SMTP Client Cancel Selecting Save in the Main Window is required to Save the new settings 1 Enable SMTP Client Enable 2 SMTP Server Address 3 POP Before SMTP Disable 4 Authentication Disable gt 5 Login Name 6 Password 7 Maximum Email InternetF ax Size 30 wB 8 Port Number 25 1 Enable SMTP Client When it is enabled the equipment sends an InternetFax or an Email via the specified SMTP server 2 SMTP Server Address Enter the IP address or FQDN Fully Qualified Domain Name of the SMTP server when Enable SMTP Client is enabled If you use FQDN to specify the SMTP server you must configure the DNS server and enable the DNS in the DNS Session 3 POP Before SMTP Select whether the POP Before SMTP authentication is enabled or disabled 4 Authentication Select the type of the authentication to access the SMTP server Disable Select this to access the SMTP server using no authentication Plain Select this to access the SMTP server using the plain authentication Login Select this to access the SMTP server using the login authentication CRAM MD5 Select this to access the SMTP server using the CRAM MD5 authentica tion D
21. The user functions mode main screen SAEC E RE appears O 2 pe BO O APS Ss Be a Press 4 or to select LISTS and then press the ENTER USER FUNCTIONS 1216 button 01 DEFAULT SETTINGS A 03 INITIAL SETUP v 26 To Print Lists 3 Press 4 to select CON FIGURATION then 21575 press the ENTER button 4 ITU MATLBOX A Printing accepted appears and the configuration page is printed out 6 NIC STATUS PAGE v Menu List You can print out the menu list in the setting status when the Scanner Upgrade Printer Kit optional is installed 1 Press the USER FUNCTIONS button The user functions mode main screen FUNGTIONS is displayed O ps XED zE t C SETTINGS O A4 2 Press 4 or v to select MENU LIST and then press the USER FUNCTIONS 1216 ENTER button S A Printing accepted appears and the 03 IN AL SETUP menu list is printed out 04 MENU LIST v To Print Lists 27 THE MODE OF TopAccess This chapter describes the mode of TopAccess when the Scanner Upgrade Kit and the Extension Key Board are installed The Mode of
22. The Address Book page is displayed 3 Check the box for the desired destination in the Email field Address Book Add Cancel ng Email wName Email Address ABE Touch Number Number 3 jo 1 usero2 vbb bbb 0 0 Click Add The selected destination is added to the Recipient List page You can delete a destination added to the Recipient List page before saving the destina tion setting P 122 Deleting destination from Recipient List 5 Click Save Recipient List Save Cancel New Address Book Address Group Delete xi Destination ABB 48B Number 1 The destination setting is saved Selecting destination group from address book Click To Destination Setting or Cc Destination Setting and open the Recipient List page 2 Click Address Group Recipient List Save Cancel New Address Book Address Group Delete l Destination The Address Group page is displayed Registering Public Templates 121 Check the box for a group to which the desired destination belongs Address Group Cancel Group wGroup Name uM d groupo2 Email v groupot Email Click All the destinations belonging the selected group are added to the Recipient List page You can delete a destination added to the Re
23. The settings will be updated by pressing the FUNCTION CLEAR button on the control panel or after an Auto Clear time period Setting up Email settings 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Setup menu and Email submenu Logout Device Registration Counter Administration Setup Setup General Network Copier Fax Save as file Email InternetFax Printer Print Service Version Save Cancel The Email submenu page is displayed 3 In the Email submenu page configure the Email settings as required Logout Device Registration Counter Administration Setup Setup General Network Copier Fax Save as file Email InternetFax Printer Print Service Version Save Cancel Email Setting From Address From Name File Format POF E Fragment Message Size No Fragmentation z Default Body Strings 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The following setting can be configured in this page P 81 Email Settings 80 Setting up Email Settings Click Save The confirmation dialog box appears If you want to restore the current settings without saving the changes click Clicking Cancel cannot restore the defaults This can only clear the changes and restore the current settings 5 Cl
24. You may not use the Software except in accordance with this license No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers Source code of the Software is not licensed to you You will be held legally responsible for any copyright infringe ment unauthorized transfer reproduction or use of the Software or its documentation Term This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement Upon termination you agree to destroy all copies of the Software and its docu mentation You may terminate this license at any time by destroying the Software and its documentation and all copies 2 Software License Agreement Disclaimer of Warranty THIS SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE TITLE AND NON INFRINGEMENT TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE IF THE SOFTWARE PROVES DEFECTIVE YOU AND NOT TTEC ITS SUPPLIERS SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE AL
25. CORPORATION Rights Reserved The information of the address book data CSV file name is displayed 106 Exporting Address Book Data 4 Right click the link of the file name and select Save Target As TopAccess Device Registration Counter Administration Logout Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file Address Book File Name File Size 284 Open New Window Date Created WED JUL 19 16 47 pm m TOM Print Target Create New File Ct AN Fanu The Save As dialog box is displayed 5 Specify where the file is to be saved and select All Files in the Save as type drop down box sven Aorem My Recent Documents Desktop My Documents 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved BACKUP_ADDRO60719 tbf My Computer My DUE Fie name ADDR_CSV060719 cev 2 laces Save as type ES 6 Click Save The address book data file in a CSV format is saved in the location you specified If you turn the power of the equipment OFF the export files in the equipment will be lost Exporting Address Book Data 107 Importing Department Code Data You can import the department code data in a CSV format that were previously exported When the department code data are imported the existing data are replaced with the imported
26. FAX SETUP 02 REMOTE MAILBOX LIST 01 LINE MONITOR 03 RELAY RECEPTION LIST 02 RECEIVE INTERVAL 05 REMOTE SERVICE 03 ECM 01 REMOTE ACCESS 04 DOCUMENT MODE 02 DOWNLOAD FIRMWARE 05 DIAL TYPE 03 RDC PASSWORD 06 REDIAL MODE 04 SUPPLY NOTICE 07 RECEPTION MODE 02 LISTS 08 MEMORY TX 1 DEPARTMENT CODE 09 SEQURITY TX FUNCTION 10 COVER SHEET SUPPLY NOTICE 14 RECOVERY TRANSMIT ITU MAILBOX CONFIGURATION PAGE NIC STATUS PAGE La Items relating to scanning are printed on the second page of the menu list List Print Format 143 INDEX Numerics 2nd Fax Number 37 A ABB Number 37 Account 75 Add Address orit 36 Addtess Book 48 Address Group 49 Administrator Mode 31 Allow the following network folder to be used as a destination 78 Allows a network folder to be registered as a destination 79 LUC BE 131 Authentication 7 B Backup e ed US 95 Basic Operations on Each Screen 18 Body 61 123 135 Body Strings Transmission 85 Box Number 47 Bulletin Board sese 46 Bulletin Board mailbox 44 C Caption T ise aired 119 Caption 2
27. Functions 2 Click the Registration menu and the Fax Received Forward sub menu TopAccess Device Registration Counter arcem Registration Logout Registration Public Template Fax Received Forward InternetFAX Received Forward Save Select Agent Forward C Save as file Email The Fax Received Forward submenu page is displayed 3 Check the Forward checkbox Then select the desired agents and click Select Agent TopAccess Device Registration Counter Administration Reaistration Logout Registration Public Template Fax Received Forward InternetFAX Received Forward Gave Select Agent Forward Save as file C Email 130 Registering Fax and InternetFax Received Forward Save As File Select this to forward the received Faxes or InternetFaxes to a Network folder Email Select this to forward the received Faxes or InternetFaxes to an Email address Select whether the received document is printed out or not in the Document Print drop down box TopAccess Device Registration Counter Administration Logout Registration Registration Public Template Fax Received Forward InternetFAX Received Forward Save Select Agent M Forward Save as file C Email Save as file Setting File Format TIFF Mutti Destination File Name Sender NNN NNN is a sequential number 2003 2006 TOSHIBA TEC CORPORATION Ri
28. Restore Notification Import Export Please enter file name Importing address book may take time E REFRESH Address Book File Name Browse Import 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Choose File dialog box appears 4 Select the CSV file that contains address book data and click Open Look in ADDRDATA 1 o 2em Bem 9 My Recent Documents Desktop BACKUP ADDRO60719 tbF My Documents e My Computer Fie name ADDR CSV080718 csv x Opn Ass Files of type All Files Cancel ZA 104 Importing Address Book Data 5 Click Import Logout Administration a Maintenance Install Language Backup Restore Notification Import Export Please enter file name Importing address book may take time REFRESH Address Book File Name JE ADDRDATA ADDR_CSV06071 9 Browse Import 2003 2005 TOSHIBA TEC CORPORATION Rights Reserved Backup or restoration process in progress appears and the import process begins 6 Click REFRESH on the right side Logout Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export REFRESH Backup or restoration process in mm 3 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The address book data are imported from the CSV file to this equi
29. Save As File Setting Public Template P 126 Scan Setting In the TWAIN agent setting you can specify the Panel setting TWAIN setting and Scan setting P 119 Panel Setting P 126 TWAIN Setting P 126 Scan Setting 6 Click the button of each item to configure or edit the template prop erties Panel Setting Click this to specify the icon settings of the template P 119 Panel Setting Panel Setting Picture e Caption SCAN TO Caption E MAIL User Name Notification Registering Public Templates 117 Destination Setting Click this to specify destinations when registering Email agents You can specify the destinations for To and Cc P 120 Destination Setting Public Template To Destination Setting Destination Cc Destination Setting Destination Email Setting Click this to specify the method to send documents as Emails when registering Email agents P 123 Email Setting Public Template Email Setting Subject Scanned from Device Name Template Name Date Time From Address From Body File Format TIFF Mutti File Name DocYYMMDD YYMMDD is a date Fragment Message Size No Fragmentation Save As File Setting Click this to specify the method to save documents in a network folder when registering Save as file agents P 124 Save As File Setting Public
30. Setting up Network Settings Scanning Function Setting up the SMB Session sssee mee Setting up the SMTP Client Setting up the SMTP Server nennen Setting up the POP3 Network Setting up the FTP Client 2 2 Setting up Save As File 5 5 Setting up Remote 1 and Remote 2 Setting up Email Settings Email Settings ereas cesi tiii deinde diii dene dd dendi Lua Setting up InternetFax Settings InternetFax Setting e RR A Setting up Print Service Settings Scanning Setting up the Email Print Displaying Version Information Chapter 9 TopAccess ADMINISTRATION TAB PAGE MAINTENANCE MENU About the Maintenance Functions sees eene nnn Switching 5 Backing Up eie niente eddie 8 CONTENTS Restoring Data from Backup File een 98 Setting up Notification Functions eene 101 Importing Address Book Data eese 103 Expor
31. Setup menu If the administrator has set this to use a network folder that he or she had spec ified only Use Administrator Setting is selectable In this case a protocol for saving files and the network path of the network folder are displayed under this field If the administrator has set this to use any network folder select Use User Setting and specify the destinations to which the received Fax or InternetFax is to be saved by selecting the following items Protocol Select a protocol to use for forwarding the received Fax or InternetFax to the network folder SMB Select it to send a file to the network folder using the SMB protocol FTP Select it to send a file to the FTP server NetWare IPX SPX Select it to send a file to the NetWare file server using the IPX SPX protocol NetWare TCP IP Select it to send a file to the NetWare file server using the TCP IP pro tocol 136 Registering Fax and InternetFax Received Forward 3 4 Server Name When you select FTP as the protocol enter the FTP server name or IP address where a received Fax will be sent For example to send a received Fax to the ftp 192 168 1 1 user scanned FTP folder in the FTP server enter 192 168 1 1 in this field When you select NetWare IPX SPX as the protocol enter the NetWare file server name or Tree Context name when NDS is available When you select NetWare TCP IP as the protocol enter the IP address of the
32. To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Registration menu and the Public Template submenu TopAccess Device Registration Counter arcem Registration Logout Registration Public Template Fax Received Forward InternetFAX Received Forward Reset Panel View List View p Please click a template picture to edit 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved The Public Template submenu page is displayed Registering Public Templates 127 10 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU Click the Panel View link to display the Panel View and then click the icon of a defined template that you want to reset Logout Administration Registration Registration Public Template Fax Received Forward InternetFAX Received Forward Reset Panel View ListView Please click a template picture to edit FILE E MAIL S SCAN TO SCAN To Leda Twain FILE 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Template Properties page is displayed 4 Click Reset Template TopAccess Logout Ii Administration Registration Template Properties pubiic Template Template Information Edit Reset Template No User M eoor eee
33. cursor to the right or left When you press 4 the cursor moves to the left When you press it moves to the right When you want to correct a digit already keyed in move the cursor to the digit and then key in a new digit The digit is replaced with a new one CLEAR STOP Digits keyed in are all cleared Basic Operations on Each Screen 21 SETTING TEMPLATES EQUIPMENT This chapter describes how to set a template using the control panel of this equipment To Enable Tem plate ise iis cccicsnciseccacacshivetecdstectevacesandetutdanssdccteacsesvacaseasussntestesnstere s 24 To Enable Templates You can set the use of templates 1 Press the USER FUNCTIONS button ENER USER UNNS LAS ze nn NND AMS RI APS by 4 Ce nan SETTINGS 2 Press 4 or to select INITIAL SETUP and press USER FUNCTIONS _ 00001216 the ENTER button nee Press 2 or to select TEMPLATE and press the INITIAL SETUP 00 ENTER button 04 TE 4 Press 4 or to select and press the ENTER button T PMP ATE The screen returns to the menu in step A 3 2 5 Press the CANCEL FUNCTION CLEAR button to return to the user function mode main screen
34. data Before importing the department code data confirm that this equipment meets the conditions shown below If this equipment does not meet any of the following conditions the department code data will not be imported The department code function is enabled The department code entry screen is displayed or this equipment has entered into the energy saving mode from the status displaying the department code entry screen Noreserved jobs or jobs in process exist 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and Import submenu Administration Maintenance Maintenance Install Lanquage Backup Restore Notification Import Export The Import submenu page is displayed 3 Click Browse in the Department Code area TopAccess Device Registration Counter Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Please enter file name Importing address book may take time Logout Address Book File Name Browse Import Department Code File Name Browse Import E 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Choose File dialog box appears 108 Importing Department Code Data Select CSV file of the department code data that were exported
35. field of the list display Up to 11 one byte letters and up to 5 two byte letters can be entered Caption 2 Enter the text displayed next to the icon in the TopAccess panel display or in the Name field of the list display Up to 11 one byte letters and up to 5 two byte letters can be entered User Name Enter the owner name of the template Up to 30 one byte letters and up to 15 two byte letters can be entered Notification Send email when an error occurs Select this to send a notification message to the specified Email addresses when an error has occurred Notification Send email when job is completed Select this to send a notification message to the specified Email addresses when a job is completed Notification Email to Specify Email addresses to which the notification message is sent When you have enabled the Notification setting be sure to set up the Email settings in the Email submenu page of the Setup menu in the TopAccess in the administrator mode For the setting procedure see the following section P 80 Setting up Email settings Registering Public Templates 119 Destination Setting Public Template In the Recipient List page you can specify the destinations of Emails When you are specifying destinations you can select only Email addresses To specify the destinations enter the Email address of each destination manually or select from the address book by person or by group A maximum of 375 P 120
36. menu The Department menu page is displayed 2 Enter a department code that you want to display the counter in the Department Code field and click Enter Device Registration Counter Administration Department Department management Enter a department code to access department counters Department Code Enter The department counter for specified department is displayed TopAccess Device Registration Counter Administration Department Department management Enter a department code to access department counters Department Code Enter Number Department Name Dept Code Copy Printer Total Scanning Fax Transmission Fax Reception mm b bP P Go to top ofthis page The total number of pages scanned by the copying Fax scanning operations is displayed in the Total Scanning Viewing Counters 67 TopAccess ADMINISTRATION TAB PAGE SETUP MENU Scanning Function This chapter describes the scanning functions configured by the TopAccess administrator Setting up Network Settings Scanning FUNCTION esses 70 Setting up the SMB Session eren tenete tenete nnns tenete nets sinn 72 Setting up the SMTP Client circiter titer cote o dete Eure 73 Setting up the SMTP Server
37. the scan mode main screen is shown below SELECT SCAN MENU 1 SCAN TO E MAIL A When you press 2 the cursor 2 SCAN TO FILE scrolls up SCAN TO TWAIN When you press the cursor 3 ENTER button or a digital key scrolls down ENTER E MAIL ADDRESS 192MAX AUG 20 2006 11 56 M 100 RESOLUTION 200dpi COMM OPTION FUNCTION CLEAR button 1 Each menu in this equipment has a serial number When you key in the first 1 or 2 digits of the serial number you can immediately select this menu In other words this procedure substitutes for the entry by pressing O and the ENTER button With this function you can select a menu located at the bottom of the hierarchical menu tree structure by enter ing a series of numbers e g 03 03 02 20 Basic Operations on Each Screen To key in digits You can enter digits using the digital keys Ja as 19 FUNG ION ON ELEAR CLEAR STOP ol 9 o Ge gt 4 CANCEL s pata pee ENTER button Digital keys CLEAR STOP button Button Digital key Function Digital Keys Press these keys to enter digits when the digit entry screen is displayed ENTER Press this button to determine the digits keyed in 9 0 Press these buttons to move the
38. the equipment TopAccess This part describes how to use the co packed utility TopAccess The set tings and management of the equipment can be done using a Web browser Printing Guide PDF file This manual describes the operation necessary for printing data from a computer such as the installation of the client software and the use of the printer driver Network Fax Guide PDF file This manual describes the operation necessary for sending a Fax from a computer via a net work such as the installation of the client software use of the N W Fax driver and the co packed application software AddressBook Viewer 4 Before Reading This Manual Scanning functions The Scanner Upgrade Kit GA 1201 optional is necessary for using the scanning functions Quick Start Guide for Scanning Functions PDF file This manual gives the basic information regarding the scanning functions such as the GA 1201 accessories necessary environmental conditions and outline of network connec tions as well as troubleshooting Be sure to read this before using the scanning functions Network Administration Guide for Scanning Functions PDF file This manual describes the operation necessary for configuring a network and using the scan ning functions such as connecting to a network and setting components Setup Guide for Scanning Functions PDF file This manual This manual consists of the following two parts Control panel This part describes how
39. the protocol to be used for uploading a file to the network folder SMB Select it to send a file to the network folder using the SMB protocol FTP Select it to send a file to the FTP server NetWare IPX SPX Select it to send a file to the NetWare file server using the IPX SPX protocol NetWare TCP IP Select it to send file to the NetWare file server using the TCP IP pro tocol Server Name When you select FTP as the protocol enter the FTP server name or IP address where a scanned file will be sent For example to send a scanned file to the ftp 192 168 1 1 user scanned FTP folder in the FTP server enter 192 168 1 1 in this field You can specify the directory at the Network Path field When you select NetWare IPX SPX as the protocol enter the NetWare file server name or Tree Context name when NDS is available When you select NetWare TCP IP as the protocol enter the IP address of the NetWare file server Port Number Command When you select FTP as the protocol enter the port number to be used for command exe cution Remain which has been set as the default for the control port If so the port number that has been set in the FTP Client in the Network menu page of the Setup tab will be used Change this option if you want to use another port number Network Path If you select SMB as the protocol enter the network path to the network folder For example to specify the 192 16
40. to configure the scanner related settings using the control panel of the equipment TopAccess This part describes how to use the co packed utility 55 The set tings and management of the equipment can be done using a Web browser Scanning Guide PDF file This manual describes the operation necessary for using the scanning functions such as the installation and the use of the TWAIN driver To read manuals in the PDF file format The operator s manual in the PDF Portable Document Format can be displayed printed using Adobe Reader or Adobe Acrobat Reader If neither is installed in your computer download one of them This can be done via the website of Adobe Systems Incorporated Before Reading This Manual 5 How to read this manual Symbols in this manual In this manual some important items are descried with the symbols shown below Be sure to read these items before using this equipment Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surrounding assets or loss of data Indicates information to which you should pay attention when operating the e equipment Describes handy information that is useful to know when operating the equip ment ot Pages describing items related to what you are currently doing See these pages as required Trademarks The official name of Windows 2000 is Microso
41. transmission In the Address Book menu page at the Registration tab in TopAccess you can add edit and delete recipient information such as Email addresses and Fax numbers You can also create groups to which multiple contacts can be assigned P 36 Managing contacts in the address book P 41 Managing groups in the address book Address Book be also managed using the Control Panel See the Operator s Manual for Facsimile Functions or Scanning Guide Managing contacts in the address book You can add or edit a contact by entering recipient information You can also delete the contact from the Address Book P 36 Adding or editing a contact P 40 Deleting a contact Adding or editing a contact Click the Registration tab and the Address Book menu The Address Book menu page is displayed 2 Click Add Address to add new contact or click the contact link that you want to edit in the contacts list TopAccess Device Registration Counter Administration Address Book Address Book Contacts Groups Add Address i Name Email Address Fax Number Number One Touch Number 3 03 0 1 2 userO2 bbb bbb 2 0 1 1111 01 11111111111 I 0 Go to top ofthis page The Contact Properties page is displayed When a telephone number with a PIN code charge code is registered on an abbrevi ated number or a o
42. 1 user scanned FTP folder in the FTP server enter 192 168 1 1 in this field When you select NetWare IPX SPX as the protocol enter the NetWare file server name or Tree Context name when NDS is available When you select NetWare TCP IP as the protocol enter the IP address of the NetWare file server 62 Managing Inbound FAX Routing By TSI 3 4 Port Number Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number Network Path When you select SMB as the protocol enter the network path to the Save as file For example to specify the 192 168 1 1 user scanned folder in the SMB server enter 192 168 1 1 user scanned When you select FTP as the protocol enter the directory in the specified FTP server For example to specify the ftp 192 168 1 1 user scanned folder in the FTP server enter user scanned When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys scan Login Use
43. 3 In the Version submenu page you can confirm the version informa tion of the system software Logout Device Registration Counter Administration Setup Setup General Network Copier Fax Save Email IntemetFax Printer Print Service Version Version Information Printer Manufacture TOSHIBA Copier Firmware Version 2825 0 000 Printer ROM Version T282CNOE020 Scanner ROM Version T2828CO0E020 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved Displaying Version Information 89 TopAccess ADMINISTRATION TAB PAGE MAINTENANCE MENU This chapter describes the maintenance of TopAccess performed by the TopAccess administrator About the Maintenance Functions 92 Switching Languages eus eges d enge er ek TE ECKE 93 up RU DU 95 Restoring Data from Backup 98 Setting up Notification Functions nnn 101 Importing Address Book Data 103 Exporting Address Book Data essere 106 Importing Department Code nnne 108 Exporting Department Code Data eese 110 About the Maintenance Functions In the Maintenance menu of the TopAccess administrator mode an admin
44. 5 The public templates are displayed in a panel list To create a new template click a blank template icon denoting undefined shown at the right of each template number To edit the existing template click an existing template icon in the same area the template name is shown on its right TopAccess Device Logout Counter Administration Registration Registration Public Template Fax Received Forward InternetFAX Received Forward Reset Panel View List View Please click a template picture to edit Undefined Undefined _ Undefined Go to top of this page Undetined Undetined Undetined Undetined Undetined Undetined Undetined Undefined Undefined Undefined Undefined Undefined Undefined Undefined Undefined If you click a blank templat displayed Go to step 5 If you click an existing tem information is displayed 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved icon the Template Properties page for selecting agents is plate icon the Template Properties page for editing template Go to step 4 4 Click Edit in the Template Properties page for editing template information TopAccess Device Registration Counter Administration Template Properties Template Information Edit Reset Template Registratio
45. 8 1 1 user scanned folder enter 192 168 1 1 user scanned When you select FTP as the protocol enter the directory in the specified FTP server For example to specify the ftp 192 168 1 1 user scanned FTP folder in the FTP server enter user scanned When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys scan If the SMB protocol is selected specify a computer to which the static IP address is assigned Login User Name Enter the login user name to access a SMB server or an FTP server if required When you select FTP as the protocol an anonymous login is assumed if you leave this field blank Password Enter the password to access a SMB server or an FTP server if required Retype Password Enter the same password again for the confirmation Allows a network folder to be registered as a destination Select this to allow users to specify a network folder as a destination for the Inbound FAX routing by TSI Template Fax Received Forward and Internet Fax Received Forward Setting up Save As File Settings 79 Setting up Email Settings An administrator can configure the Email settings that are needed for Scan to Email operations in the Email submenu page in the Setup menu Some settings may not be applied to the display on the equipment immediately upon saving
46. Count Scan Counter Copy Fax Network Total 9 0 2003 2008 TOSHIBA TEC CORPORATION All Rights Reserved The shown above is the details of the values of the print counter and the scan counter Note that these values are unresettable Print Counter Copy Displays the number of pages printed with copying operations Fax Displays the number of pages printed with the reception of fax data Printer Displays the number of pages printed with the receptions of the InternetFax or printing operations List Displays the number of list pages printed Total Displays the total number of pages printed Scan Counter Copy Displays the number of pages scanned with copying operations Fax Displays the number of pages scanned with the transmissions of fax data Network Displays the number of pages scanned with scanning operations Total Displays the total number of pages scanned 66 Viewing Counters Displaying the department counter In the Department menu page you can display the counter information of a specific department If you want to display the department counter you must enter the department code Displaying the department counter is available only when a department code is set by using this equipment Tip The administrator can view all departments including respective counter information P 140 Click the Counters tab and the Department menu 1 Click the Counters tab and the Department
47. DE OF TopAccess The Mode of TopAccess nte 30 End User Mode ni ee omes ene lactose a se bat eeu 30 Administrator Mode obe eee deter 31 Chapter 6 TopAccess REGISTRATION TAB PAGE Checking Public Templates eene nnn 34 Checking public templates from the Panel 34 Checking public templates from the List 35 CONTENTS 7 Managing Address Book eene nnne nnns Managing contacts in the address Managing groups in the address Managing Mailboxes eese nnne nn nennen Setting up an Open Deleting an Open Mailbox sem me Managing Inbound FAX Routing By TSI een Setting up Inbound FAX routing by Deleting Inbound FAX routing by Chapter7 TopAccess COUNTER TAB PAGE Viewing Counters enano nae Displaying the total Displaying the department counter sse Chapter8 ADMINISTRATION TAB PAGE SETUP MENU Scanning Function
48. Destination Remote 2 Check this box to save the received Fax or InternetFax into a network folder First confirm how the administrator has set Remote 2 in the Save as file submenu of the Setup menu If the administrator has set this to use a network folder that he or she had spec ified only Use Administrator Setting is selectable In this case a protocol for saving files and the network path of the network folder are displayed under this field If the administrator has set this to use any network folder select Use User Setting and specify the destinations to which the received Fax or InternetFax is to be saved Items to specify are the same as those for Remote 1 Remote 1 is selected by default To select Remote 2 first deselect Remote 1 File Name The file name will be automatically From Name NNN This file name is unchangeable The letters NNN in the file name are replaced by consecutive numbers starting with 001 Up to 999 Faxes or InternetFaxes sent from one sender can be saved in one destination However if there are over 999 this equipment prints them out instead of saving them Registering Fax and InternetFax Received Forward 137 Registering InternetFax Received Forward 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Registration menu and the InternetFax Received For
49. ED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFTWARE COMPONENTS EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREEMENT EULA INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD ROM INCLUDED HEREWITH HOWEVER ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE ATED BY OR FOR TOSHIBA TEC CORPORATION ARE PROPRIETARY PROD UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS INTERNATIONAL TREATY PROVISIONS AND OTHER APPLICABLE LAWS Grant of License This is a legal agreement between you the end user You and TTEC and its suppliers This software fonts including their typefaces and related documentation Software is licensed for use with the system CPU on which it was installed System in accordance with the terms con tained in this Agreement This Software is proprietary to TTEC and or its suppliers TTEC and its suppliers disclaim responsibility for the installation and or use of this Software and for the results obtained by using this Software You may use one copy of the Software as installed on a single System and may not copy the Software for any reason except as neces sary to use the Software on a single System Any copies of the Software shall be subject to the conditions of this Agreement You may not nor cause or permit any third party to modify adapt merge translate reverse compile reverse assemble or reverse engineer the Software
50. GA 1201 TOSHIBA TEC CORPORATION 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN QUALITY SERVICE R09082010900 TTEC 2009 TOSHIBA TEC CORPORATION All rights reserved 2009 09
51. L INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILI ATES PURSUANT TO A EULA IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED Limitation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES WHETHER IN CONTRACT TORT OR OTHERWISE EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS INCLUDING WITHOUT LIMITATION ANY LOST PROFITS LOST DATA LOST SAVINGS OR OTHER INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES NOR FOR THIRD PARTY CLAIMS U S Government Restricted Rights The Software is provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Government is subject to restrictions set forth in subdivision b 3 ii or i ii of the Rights in Technical Data and Computer Software Clause set forth in 252 227 7013 or 52 227 19 c 2 of the DOD FAR as appropriate Contractor Manufacturer is TOSHIBA TEC Corporation 2 17 2 Higashigotanda Shinagawa ku Tokyo 141 8664 Japan General You may not sublicense lease rent assign or transfer this license or the Software Any attempt to sublicense lease rent assign or transfer any of the rights duties or obligations hereunder is void You agree that you do not intend to and will not ship transmit directly o
52. Managing Mailboxes Setting up an Open Mailbox To carry out ITU T communications you must first set up an Open Mailbox in the mailbox hub You can set up a maximum of 100 mailboxes Setting up or editing a mailbox Click the Registration tab and the MailBoxes menu The Mailboxes menu page is displayed 2 Click New to set up new mailbox or click the box number link that you want to edit in the mailboxes list Device Registration Counter Administration MailBoxes MailBoxes REFRESH New Number Agent 2222 8 Buletin Boara 1111 nternetFaxtRelav Go to top of this page f you click New skip to step 5 f you click the box number link that is not protected by a password skip to step 4 e f you click the box number link that is protected by a password go to step Tip You cannot edit the Confidential mailbox and Bulletin Board mailbox but you can the For ward mailbox Enter the password for the mailbox and click OK TopAccess Registration MailBoxes Input MailBox Password Cancel Password Click Edit Registration Counter Administration MailBoxes MailBoxes Properties Edit Delete Box Number 1111 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved Managing Mailboxes 45 5 Select agents and click Select Agent TopAccess Device Registration Counter Administration MailB
53. NetWare file server Port Number Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number o Network Path When you select SMB as the protocol enter the network path to the Save as file For example to specify the 192 168 1 1 user scanned folder in the SMB server enter 192 168 1 1 user scanned When you select FTP as the protocol enter the directory in the specified FTP server For example to specify the ftp 192 168 1 1 user scanned folder in the FTP server enter user scanned When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys scan Login User Name Enter a login user name to access an SMB server or an FTP server If no login user name is entered in this field while FTP is selected above it will be treated as an anonymous login Password Enter a password to access an SMB server or an FTP server Retype Password Retype the password entered in the Password field above for confirmation
54. RATION Rights Reserved A confirmation dialog box is displayed 4 Click OK Microsoft Internet Explorer x 2 Do You really want to Reset x m All the public templates are reset Registering Public Templates 129 Registering Fax and InternetFax Received Forward The Fax Received Forward function and the InternetFax Received Forward function allow you to forward the received Faxes or InternetFaxes to the specified destinations In these functions you can forward all Faxes or InternetFaxes received by this equipment The received Faxes or InternetFaxes can be forwarded to the following destinations Network folders Email addresses The Fax Received Forward function and the InternetFax Received Forward function are available only when the Fax Kit optional is installed e Ifthe Inbound FAX routing by TSI is set up this function is given priority The Fax Received Forward function and the InternetFax Received Forward function are operated only when Faxes are received from Fax numbers which are not registered in the Inbound FAX routing by TSI Since the image process of the forwarded Fax and Internet Fax is not the same as that of the usual Fax the quality of the printed image differs from that of the usual Fax Registering Fax Received Forward 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing
55. S MODE P ADDRESS SUBNET MASK DEFAULT GATEWAY IPX SPX ENABLE IPX SPX FRAME TYPE APPLE TALK ENABLE APPLE TALK DEVICE NAME DESIRED ZONE SESSION DNS SESSION ENABLE DNS PRIMARY DNS SERVER ADDRESS SECONDARY DNS SERVER ADDRESS DDNS SESSION ENABLE DDNS HOST NAME DOMAIN NAME NETWARE SESSION ENABLE BINDERY ENABLE NDS CONTEXT TREE SEARCH ROOT BONJOUR SESSION ENABLE BONJOUR 142 List Print Format TIME 707 08 20 11 56 256MB SCANNER UPGRADE KIT 10BASE FULL DYNAMIC XXX XXX XXX XXX XXX XXX XXX XXX 0 0 0 0 ENABLE AUTO SENSE DISABLE XXXXXXXXXXXX ENABLE 0 oO 0 0 0 0 0 ENABLE XXXXXXXXXXXX ENABLE ENABLE Menu List Example MENU LIST PROGRAM 12 TTI 13 SEND AFTER SCAN 14 ACCOUNT CODE 15 SEPARATOR PAGE 16 SECURE RX 17 MEMORY RX 18 REDUCTION 19 DISCARD 20 PRIVILEGED RX 21 001 TIME AUG 20 2007 11 56AM TELNUMBER XXX XXX XXXX NAME XXXXXXXXXX 01 DEFAULT SETTINGS 04 REPORT amp LIST 01 GENERAL SETTING 01 JOURNAL 01 DRAWER SIZE 01 MANUAL OUTPUT 02 WALKUP SCREEN 02 AUTOMATIC JOURNAL 03 TIMERS 02 COMMUNICATION REPORT 04 WEEKLY TIMER 01 TX REPORT 05 SPEAKER VOLUME 02 MEMORY TX REPORT 06 DEPARTMENT CODE 03 MULTI ADD REPORT 02 COPY SETUP 04 MULTIPOLL REPORT 01 MENU CUSTOMIZE 05 RELAY ORIGINATOR REPORT 02 APS AMS 06 RELAY STATION REPORT 03 IMAGE MODE 07 RELAY END REPORT 04 LIGHT DARK 03 RECEPTION LIST 05 FINISHING 01 LOCAL MAILBOX LIST 03
56. Scan to Email documents You can enter up to 1000 letters including spaces When sending the Scan to Email document the body message entered in this field will be applied to the Email File Format Select the file format of the Scan to Email document PDF Select this to attach scanned images to Email as a PDF file TIFF Multi Select this to attach scanned images to Email as a Multi page TIFF file TIFF Single Select this to save scanned images separately as a Single page TIFF files File Name The file name will be From Name NNN It cannot be changed Sequence numbers from 001 will be entered in NNN Fragment Message Size Select the size of the message fragmentation It will be restored when it is received Managing Inbound FAX Routing By TSI 61 Save As File Setting Inbound FAX routing by TSI In the Save as file Setting page you can specify how and where a received Fax will be stored Save as file Setting Save Cancel File Format TIFF Multi gt F Remote Use Administrator Setting Protocol SMB Network Path Use User Setting Protocol SMB FTP C NetWare IPXISPX NetWare TCP IP Server Port Number Command Network Path Login User Name Password Retype Password 3 F Remote 2 Use Administrator Setting Protocol SMB Network Path Use User Setting Protocol SMB FTP NetWare IPMISPX NetWare TCP IP
57. TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties 6 Before Reading This Manual CONTENTS Preface eere Dr ua reper Eon ENTER 1 Software License Agreement ecceeceeeeeeeeeeeeeeeeeneeeeeeeeeeeeseeseesseaneaees 2 Before Reading This Manual eene 4 Lineup of o r manuals rete t te eden esis 4 To read manuals in the PDF file 5 How to read this nnns 6 Chapter 1 OVERVIEW e l 12 eec EE 12 Use environments of TopAccess sssssssseeeme 13 Chapter 2 BASIC OPERATIONS ON SCREENS EQUIPMENT Various Screens neis eroe coa sa atri ax rea d Doa 16 Basic Operations on Each Screen 18 To select mode main screen 18 To select each MOM ne iii eer re cere ce Ee 19 To key iri digits cte ai fbl 21 Chapter 3 SETTING TEMPLATES EQUIPMENT Enable Tembplates rerit errare enu EE Roe Ern REED 24 Chapter 4 PRINTING LISTS EQUIPMENT To Print Eists enean hi st itt REINO Rr ETRAS 26 Configuratiori Page o ce Ot e Ee RR n 26 VIR SS 27 Chapter5 THE MO
58. TOPACCeSS 30 End User MOGdG 30 Administrator SE PASA VE E Ves PE x 31 The Mode of TopAccess TopAccess has two access levels the end user level and the administrator level The adminis trator can configure all settings available and can perform maintenance operations For detailed explanation on TopAccess see the following page P 13 Use environments of TopAccess Display and setting items for Fax are available only when the Fax Kit optional is installed in this equipment When the setting or operation given in this manual is performed do not turn the power of the equipment OFF until the TopAccess screen is automatically updated End User Mode The following settings and management are available in the end user mode Managing address book Registration tab page On the Registration tab page you can add or edit destinations of the address book and you can confirm templates P 33 TopAccess REGISTRATION TAB PAGE Managing counters Counter tab page On the Counter tab page you can view the current values of the total counters P 65 TopAccess COUNTER TAB PAGE 30 The Mode of TopAccess Administrator Mode Only a person who has an administrator privilege can access this mode To use the administra tor mode the administrator s password should be entered Various settings and maintenance operations by the administrat
59. TOSHIBA Leading Innovation gt gt gt MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Scanning Functions GA 1201 Preface Thank you for purchasing the TOSHIBA multifunctional digital system e STUDIO165 205 e STUDIO167 207 237 or e STUDIO182 212 242 This Setup Guide for Scanning Functions is a manual for the e STUDIO 165 205 e STUDIO167 207 237 or e STUDIO182 212 242 when the following option is installed Network Printer Kit Scanner Upgrade Kit External Keyboard This section also explains about functions available with the above options and the Fax Kit optional This Setup Guide for Scanning Functions describes the following Scan related settings using the control panel of this equipment Settings and management of this equipment from a computer using TopAccess Be sure to read this manual before using the e STUDIO165 205 e STUDIO167 207 237 or e STUDIO182 212 242 with the options above Keep this manual handy and retain it for future reference Preface 1 Software License Agreement INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT THE SOFTWARE INSTALL
60. Template Save as file Setting File Format TIFF Mutti Destination File Name DocY YMMDD Y YMMDD is a date TWAIN Setting Click this to specify the method to save documents using TWAIN driver when registering TWAIN agents P 126 TWAIN Setting TWAIN Setting Folder Name Document DocY YMMDD Y YMMDD is a date Scan Setting Click this to specify the method to scan documents P 126 Scan Setting Scan Setting Single 2 Sided Scan Single After having configured the template properties click Save The template properties are registered 118 Registering Public Templates Panel Setting In the Panel Setting page you can specify the method to display template icons on the TopAc cess panel display You can also set notifications for templates N 2 3 4 5 6 7 Panel Setting Save Cancel Picture a Caption SCAN TO Caption FILE User Name F Send email when an error occurs F Send email when job is completed Emailto Email address for notification is not specified Email is not sent until email address is specified Picture These icons are displayed in the TopAccess panel display The icons are automatically spec ified depending on the agents you selected Caption 1 Enter the text displayed next to the icon in the TopAccess panel display or in the Name
61. The properties of the Fax InternetFax Received Forward are registered Destination Setting Fax InternetFax Received Forward In the Recipient List page you can specify the destinations to which the received Faxes or Inter netFaxes are forwarded When you are specifying destinations you can select only Email addresses A maximum of 375 To specify the destinations enter the Email address of each destination manually or select from the address book by person or by group P 132 Entering destinations manually P 133 Selecting destinations from address book P 134 Selecting destination group from address book P 134 Deleting destination from Recipient List Entering destinations manually 1 Click Destination Setting to open the Recipient List page 2 Click New Recipient List Save Cancel New Address Book Address Group Delete wDestination lt The Contact Property page is displayed 3 Enter the Email address of the destination in the Destination field Contact Property 0 Cancel Reset Required Destination juset01 aaa aaal 4 Click OK The entered destination is added to the Recipient List page 5 To enter more than one destination repeat steps from 2 to 4 You can delete destination added to the Recipient List page before saving the destina tion setting P 134 Deleting destination from Recipient List 132 Registering Fax an
62. UP ADDRO60719 tbf File Size 7390 Date Created WED JUL 19 16 29 20 2006 File Version ac396ab8 Device Name MFP 00013678 Browse Upload 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved Backup or restoration process in progress appears and the restoration process begins 7 Click REFRESH the right side TopAccess Maintenance Logout Administration Maintenance Install Language Backup Restore Notification Import Export REFRESH Backup or restoration process in mE 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The address book data are restored in this equipment If the screen is not refreshed by clicking the REFRESH icon please wait a while and then try again Restoration may take a few minutes depending on the file size 100 Restoring Data from Backup File Setting up Notification Functions The administrator can receive an Email notification by setting the notification function when an error occurs or the job is completed To enable the notification functions Email setting is required in the Email submenu page in the Setup menu P 80 Setting up Email settings 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and the Notification submenu TopAccess Device Registrat
63. ach Screen To select mode main screen When you press the mode selection button SCAN or USER FUNCTIONS in the ready screen displayed after power ON the main screen for each mode appears Ready screen Copy mode main screen 100 SORT ZOOM FINISHING EDIT Scan mode main screen SELECT SCAN MENU SCANT button 1 SCAN TO E MAIL i 2 SCAN TO FILE 3 SCAN TO TWAIN v I User functions mode main screen USER FUNCTIONS USER FUNCTIONS 1216 button 01 DEFAULT SETTINGS A 02 LISTS 03 INITIAL SETUP v Ez Tip If the ready screen is set for the Fax functions the Fax mode main screen appears as the ready screen USER FUNCTIONS button and screen transition When you press the USER FUNCTIONS button while you are operating the copy or scan menu the screen shifts to the user function main screen When you press the USER FUNCTIONS button while you are operating the user functions menu the screen returns to the previously selected main screen i e the ready screen copy mode main screen or scan mode main screen Also if you press the CANCEL button when the user function main screen is displayed the screen returns to the previously selected main screen SCAN button and screen transition When you press the SCAN button while you are operating each menu the screen shifts t
64. and Print Service submenu TopAccess Device Registration Counter Administration Logout Setup Setup General Network Copier Fax Save as file Email IntemetFax Printer Print Service Version The Scan to Print Service submenu page is displayed In the Print Service submenu page set the Print Service settings as required Logout Device Registration Counter Administration Setup Setup General Network Copier Fax Save file Email InternetFax Printer Print Service Version Save Cancel Print Service Setting Raw TCP Print Enable Raw TCP Enable gt Port Number 9100 Enable Raw bi directional Disable LPD Print Enable LPD Enable v Port Number 515 Banners OFF E IPP Print Enable IPP Enable v Port80 Enable Enable v Port Number 631 In the Print Service submenu page you can set the following P 87 Setting up the Email Print 86 Setting up Print Service Settings Scanning Function See the Setup Guide for Printing Functions for the following settings Setting up the Raw TCP print Setting up the LPD print Setting up the IPP print Setting up the NetWare print 4 Click Save The confirmation dialog box appears If you want to restore the current settings without saving the changes click Cancel Clicking Cancel cannot restore the defaults This can only clear the changes and restore the current settings before saving the changes 5 Cl
65. ata confirm that the department code function is enabled If disabled the data will not be imported The purpose of this procedure is backing up the department code data to prepare for failure Do not edit or delete the exported data because they will be needed at the time of importing them back 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and the Export submenu TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file Address Book File Name Not Created File Size Date Created inj Create New File 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Export submenu page is displayed 3 Click Create New File in the Department Code Export area TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file Address Book File Name Not Created File Size Date Created Create New File Department Code Export File Name Not Created File Size Date Created Create New File 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserv
66. ations Removing the contacts from the recipient list Check the check boxes of the contacts that you want to remove from the recipient list and click Delete Recipient List Save Cancel New Address Book Address Group Delete v Destination juser04 ddd ddd user0S ece cce Iv 4BB Number 1 The selected contacts are removed from the recipient list 60 Managing Inbound FAX Routing By TSI Email Setting Inbound FAX routing by TSI In the Email Setting page you can specify the content of the Scan to Email document to be for warded Email Setting Save Cancel Required 1 ees Scanned from Device Name Template Name Date Time ubje Date 2 From Address 3 From Name 4 Body E 5 File Format TIFF Multi 7 6 File Name Sender NNN NNN is a sequential number 7 Fragment Message Size No Fragmentation gt 1 Subject 2 3 4 5 6 7 This sets the subject of the Scan to Email documents Select Scanned from Device Name Template Name Date Time to automatically apply the subject or enter the desired subject in the field From Address Enter the email address of the sender When the recipient replies the message will be sent to this Email address From Name Enter the sender name of the Scan to Email document Body Enter the body message of the
67. can enter up to 20 letters including numbers and PWD Enter the password to retrieve a document from the mailbox in the recipient facsimile You can enter up to 20 letters including numbers and Delayed Transmit You can specify the time 00 00 to 23 59 to transmit documents Quality Transmit Select if you want to send documents in the Quality TX mode This feature sends documents at a slower speed than a normal so that the transmission will be less affected by line condition Select the value from 4800 9600 14400bps The smaller the value is the slower the speed becomes Line Monitor Selects whether to monitor a tone of the line with the speaker Transmission Report Selects whether to print the transmission report after completion of the Fax transmission Note Only the transmission report setting is available in the InternetFax If you want to clear the Fax settings of the contact click Reset Click Email Setting The Email Setting page is displayed 38 Managing Address Book 7 Set the item of Email Setting and click Save Registration Address Book Email Setting Address Book Contact Property gt Seve Reset Transmission Report z 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved Transmission report Selects whether to print the transmission report after completion of the Email transmission 8 In the Contact Properties page click Save to add ne
68. can register agents for forwarding the received Fax and InternetFax to the specified destinations P 130 Registering Fax and InternetFax Received Forward The Fax Received Forward function and the InternetFax Received Forward function are avail able only when the Fax Kit optional is installed 114 About Registration Functions Registering Public Templates The administrator can perform the creation registration and maintenance of public templates Users can view and use public templates but cannot modify them Creating or editing public templates 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Registration menu and the Public Template submenu Logout Device Registration Counter Administration Registration Registration Public Template Fax Received Forward InternetFAX Received Forward Reset Panel View List View Please click a template picture to edit SCAN TO Undefined 1 j E MaiL Undefined Undefined Undefined j Undefined J Undefined 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Public Template submenu page is displayed Tip Note that the public template numbers 1 10 correspond to the one touch numbers on the External Keyboard optional 66 75 Registering Public Templates 11
69. cipient List page before saving the destina tion setting P 122 Deleting destination from Recipient List 5 Click Save Recipient List Save Cancel New Address Book Address Group Delete Y Destination Group Number 1 The destination setting is saved Deleting destination from Recipient List 1 Check the box for a destination that you want to delete from the Recipient List and then click Delete Recipient List Save Cancel New Address Book Address Group Delete v Destination I user04 ddd ddd 05 Group Number 1 Touch Number 1 The selected destination is deleted from the Recipient List 2 Click Save Deletion of the destination is completed 122 Registering Public Templates Email Setting Public Template In the Email Setting page you can specify the properties of Emails Email Setting Save Cancel Required NENNEN 1 Eres P from Device Name Template Name Date Time 2 From Address 3 From H 4 Body E 5 File Format TEF uti DocYYMMDD YYMMDD is a date 6 File Name Fragment Message Size No Fragmentation gt 1 Subject Specify the subject of the Email Scanned from Device Name Template Name Date Time is selected by default or enter the d
70. d InternetFax Received Forward 6 Click Save Recipient List Save Cancel New Address Book Address Group Delete vi wDssinstion user user02 bbb bbb juser03 ccc ccc The destination setting is saved Selecting destinations from address book 1 2 Click Destination Setting to open the Recipient List page Click Address Book Recipient List Cancel New Address Book Address Group Delete l v Destination The Address Book page is displayed Check the box for the desired destination in the Email field Address Book Add Cancel One Emai l Name Email Address ABB Touch Number Number Iv users useros ccc csc h lusero2 lusero usero aaa asa Go to top of this page Click Add The selected destination is added to the Recipient List page You can delete a destination added to the Recipient List page before saving the destina tion setting P 134 Deleting destination from Recipient List Click Save Recipient List Save Cancel New Address Book Address Group Delete v Destination The destination setting is saved Registering Fax and InternetFax Received Forward 133 Selecting destination group from address book 1 Click Destination Setting to open the Recipient List page 2 Click Addres
71. d recipients are added in the Recipient List page Tip You can remove the contacts that you added in the recipient list before submitting the destination settings P 60 Removing the contacts from the recipient list 5 Click Save Recipient List Save Cancel New Address Book Address Group Delete s Destination ABB Number 2 ABB Number 1 The contacts are added as the destinations Managing Inbound FAX Routing By TSI 59 Selecting the groups from the address book 1 Click To Destination Setting or Cc Destination Setting to open the Recipient List page 2 Click Address Group Recipient List Save Cancel New Address Book Address Group Delete l v Destination The Address Group page is displayed 3 Check the Group boxes that contain the desired recipients Address Group Add Cancel Group wGroup Name Grau Type vi groupot Email Go to top of this page 4 Click ADD All recipients in the selected groups are added in the Recipient List page You can remove the contacts that you added in the recipient list before submitting the destination settings P 60 Removing the contacts from the recipient list 5 Click Save Recipient List Save Cancel New Address Book Address Group Delete v Destination Group Number 1 The contacts are added as the destin
72. e Version Device Name Browse Upload 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Choose File dialog box appears 98 Restoring Data from Backup File 4 Select a backup file and click Open Look in ADDRDATA My Documents My Computer pACkUP ADDROSO718 tot z Jat Fies 3 Cancel If the backup file name is not the name as shown below the equipment cannot restore the data from the backup files Address Book BACKUP_ADDR lt date gt tbf Template BACKUP_TEMP lt date gt tbf Combined Backup BACKUP_ALL lt date gt tbf 5 Click Upload Logout Registration stratio i Maintenance Administration Maintenance Install Language Backup Restore Notification Import Export Restore REFRESH Address Book File Name Not Created File Size Date Created File Version Device Name IEXADDRDATA BACKU _ Browse Upload 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Restore screen displays the backup file information Restoring Data from Backup File 99 9 TopAccess ADMINISTRATION TAB PAGE MAINTENANCE MENU Check the box of data that you uploaded a backup file and click Restore Logout Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Restore REFRESH Address Book File Name BACK
73. e equipments 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and Backup submenu TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the backup file The Backup submenu page is displayed 3 Click Create New File for the data that you want to backup TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the backup file Address Book File Name Not Created File Size Date Created File Version Device Name In a Im E i Create New File 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved Backup or restoration process in progress appears and the backup process begins If you create a template using the Email agent select Combined Backup Backing up Data 95 4 Click REFRESH on the right side TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export m E Backup or restoration process in mr A back
74. e menu 2 Click the Panel View submenu TopAccess Device Registration Counter Administration Template Panel View List View Please login as an administrator to edit public templates SCAN FILE SCAN E MAIL SCAN FILE SCAN TWAIN SCAN E MAIL SCAN FILE SCAN TWAIN SCAN E MAIL SCAN FILE SCAN TWAIN Go to top of this page T N N AN N N iN amp GIN I 9 The public template list is displayed in the Panel View 34 Checking Public Templates Checking public templates from the List View 1 Click the Registration tab and the Template menu 2 Click the List View submenu pees e Template Panel View List View Please login as an administrator to edit public templates No Name User Name Agent 3 GNTOEMAL 3 GNTCWAN s cano FLE S ECANTO EMAE sees 5 SCAN TO TWAN hm Ft S SCANTO WAN Go to top of this page 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The public template list is displayed in the List View Checking Public Templates 35 Managing Address Book This equipment comes with the Address Book feature that enables users to manage who receives Fax and InternetFax
75. ed The information of the department code data CSV file name is displayed 110 Exporting Department Code Data 4 Right click the link of the file name and select Save Target As TopAccess Device Registration Counter Administration Logout Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file Address Book File Name Not Created File Size Date Created Create New File Department Code Export File Name File Size 144 Date Created WED JUL 19 16 53 30 Create New File a 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved The Save As dialog box is displayed 5 Specify where the file is to be saved and select All Files in the Save as type drop down box saveas 21x Seem QDEPTDATA O d gt Car fe My Recent Documents Desktop 2 My Documents My Computer 1 j File name SESSION_CSV060719 csv A laces Save as type Click Save The department code data file CSV format is saved in the location you specified If you turn the power of the equipment OFF the export files in the equipment will be lost Exporting Department Code Data 111 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU This chapter describes the registration functions performed by the TopAccess administrator About Registration Functions
76. ed The same procedure is taken in one touch numbers ID For letters accepted for Search Letter see the Operator s Manual for Facsimile Function The imported address book data do not include the items for groups When address book data are imported the imported data are added to the existing data Before importing the address book data confirm that this equipment meets the conditions shown below If this equipment does not meet any of the following conditions the address book data will not be imported The main screen of any operation modes e g copy mode is displayed or this equipment has entered into the energy saving mode from the status displaying the main screen of any operation modes Noreserved jobs or jobs in process exist Importing Address Book Data 103 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Maintenance menu and Import submenu Logout Device Registration Counter Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Please enter file name Importing address book may take time 1 The Import submenu page is displayed 3 Click Browse in the Address Book area Logout Device Registration Counter Administration Maintenance Maintenance Install Language Backup
77. el of this equipment Refer to the Scanning Guide for details Registering Public Templates 125 TWAIN Setting In the TWAIN setting page you can specify a folder to which a scan file is to be saved TWAIN Setting Save Cancel 4 Folder Name DocYYMMDD YYMMDD is a date 2 Document Name c EM 1 Folder Name Enter a folder name to which a scan file is to be saved If no folder exists a document with the name entered in this field will be created and saved automatically 2 Document Name Specify how to name a scan file DocYYMMDD YYMMDD is a date is selected by default or enter the desired name in the field under this This file name will be applied to all Emails and it cannot be changed for each Email Scan Setting In the Scan Setting page you can specify how originals are scanned when the Scan agents are selected Scan Setting Save Cancel Single 2 Sided Scan Single A A Rotation Original Mode Resolution Exposure Gag O COC CLOCC CCH OORO N Original Size 1 Single 2 Sided Scan Select whether only one side or both sides of the original are to be scanned Single Only one side of the original is scanned Duplex Book Both sides of the original are scanned in a booklet form Duplex Tablet Both sides of the original are scanned in a tablet form To enable the 2 sided Scan fu
78. enabled when the Offramp Gateway feature is enabled When it is enabled this equipment can receive an InternetFax or an Email that is forwarded through the SMTP to the domain of this equipment 2 Port Number Enter the port number to receive an InternetFax or Email Generally 25 is used 3 Email Address Enter the Email address of this equipment When this equipment works as an SMTP server it can receive all the InternetFaxes and Emails that contain its domain name When the Email address of the received InternetFaxes or Emails matches this equipment will print the docu ment 4 Enable OffRamp Gateway Select whether the Offramp Gateway transmission is enabled or disabled 5 OffRamp Security Select whether the Offramp Security is enabled or disabled When enabled this equipment cancels the OffRamp gateway transmissions that are being forwarded to Fax numbers not registered in the Address Book of this equipment This can prevent the unauthorized OffRamp gateway transmission 6 OffRamp Print Select whether this equipment should print a copy of the documents sent using the OffRamp gateway transmission When enabled a copy of the documents that are sent using the OffRamp gateway is automatically printed and so you can confirm which documents have been sent 74 Setting up Network Settings Scanning Function Setting up the POP3 Network Service In the POP3 Network Service menu you can specify the POP3 serve
79. end email when an error occurs Send email when job is completed Error warning Information 6 In the Any Scan Job Notification Events check the boxes for scan ning status to be notified Any Scan Job Notification Events Send email when an error occurs Send email when job is completed T In the Scan Notification Event check the boxes for the levels of scan errors you want to be notified Scan Notification Events V warning Information 8 In the Fax Received Forward Notification Events check either or both of the boxes Send email when an error occurs and Send email when job is completed When the Fax Kit optional has not been installed this menu is not displayed Fax Received Forward Notification Events Send email when an error occurs Send email when job is completed 9 In the InternetFax Received Forward Notification Events check either or both of the boxes Send email when an error occurs and Send email when job is completed When the Fax Kit optional has not been installed this menu is not displayed InternetF ax Received Forward Notification Events Send email when an error occurs Send email when job is completed 1 0 Click Save 102 Setting up Notification Functions Importing Address Book Data You can import the address book data in a CSV format to TopAccess The data need to be comma deliminated CSV files complying with the address book data format of TopAcc
80. equired Box Number 1111 4 2 Password 1 Box Number Enter the box number of the mailbox You can enter up to 20 letters numbers only 2 Password Enter the box password if you want to protect the mailbox by the password You can enter up to 20 letters including numbers sharp marks and asterisks 1 Click Mailbox Setting to open the Mailbox Setting page 2 Enter the box number Enter the box password as required MailBox Setting Save Cancel Required Box Number 1111 Password Click Save Mailbox setting is made Managing Mailboxes 47 Destination setting Mailbox In the Recipient List page you can specify the destinations of the Fax and InternetFax Relay To set the destinations select both Fax numbers and Email addresses for individual or group destinations from the address book Selecting the recipients from the address book By this method you can select recipients from the address book in this equipment 1 Click Destination Setting to open the Recipient List page 2 Select the Fax or InternetFax radio button Recipient List Save Cancel Address Book Address Group Delete C Fax InternetFax l v Destination 3 Click Address Book Recipient List Save Cancel Address Book Address Group 52189 Fax InternetFax l Destination The Address Book page is di
81. er part of this manual describes how to set up and manage this equipment from your computer through a network using a web based utility TopAccess TopAccess has 2 access lev els the end user level and administrator level All the setting and maintenance functions of TopAccess can be utilized in the administrator level The following functions of this equipment are described Scanning functions Scanning functions with the Fax Kit optional installed See the following pages for your reference Chapter 5 The mode of TopAccess Describes the mode of TopAccess when the Scanner Upgrade Kit and the Extension Key Board are installed P 29 THE MODE OF TopAccess Chapter 6 TopAccess REGISTRATION TAB PAGE Describes how to check the templates and manage the address book Mailboxes and Fax receiving and forwarding on the TopAccess Registra tion tab page P 33 TopAccess REGISTRATION TAB PAGE Chapter 7 TopAccess COUNTER TAB PAGE Describes how to display total counters on the TopAccess Counter tab page ED P 65 TopAccess COUNTER TAB PAGE Chapter 8 TopAccess ADMINISTRATION TAB PAGE SETUP MENU Describes the scanning setup done by the TopAccess administrator P 69 TopAccess ADMINISTRATION TAB PAGE SETUP MENU Scanning Function 12 Overview Chapter 9 TopAccess ADMINISTRATION TAB PAGE MAINTENANCE MENU Describes the maintenance of TopAccess performed by the TopAccess administrator P 91 TopAccess ADMINISTRATION TAB PAGE
82. er with a TSI number or sub address the Inbound FAX routing by TSI function will not apply to the transmission and it is processed according to the specified a TSI number or sub address settings User Name Enter the user name of this mailbox You can enter up to 30 letters Comment Enter the comment You can enter up to 30 letters Notification This specifies how the notification message will be sent when an error occurs Send email when an error occurs Select this to send a notification message to the specified email address when an error occurs Send email when a job is completed Select this to send a notification message to the specified email address when a job is com pleted Email Address Enter an email address that the notification message will be sent Document Print Select whether you will print the document sent to this mailbox Managing Inbound FAX Routing By TSI 57 Destination Setting Inbound FAX routing by TSI In the Recipient List page you can specify the destinations of the Inbound FAX routing by TSI function You can specify the recipients by entering their email addresses manually or selecting recipients or recipient groups from the address book A maximum of 375 Entering the recipients manually 1 Click To Destination Setting or Cc Destination Setting to open the Recipient List page 2 Click New Recipient List Save Cancel New Address Bock Address Group Delete
83. esired subject in a field under this 2 From Address Enter the Email address of the sender When the recipient destination is responding to the Email sent from this equipment using a template it is automatically sent back to the Email 3 From Name Enter the sender s name 4 Body Enter the main body of the Email Up to 1 000 letters including spaces can be entered When a template is used a main body entered in this field will be applied to the Email 5 File Format Select the file format of scanned images to be sent as Emails PDF Select this to attach scanned images to Email as a PDF file TIFF Multi Select this to attach scanned images to Email as a Multi page TIFF file TIFF Single Select this to attach scanned images to Email as a Single page TIFF files 6 File Name Specify the file name to be used as a default setting DocYYMMDD YYMMDD is a date is selected by default or enter the desired name in the field under this 7 Fragment Message Size Select the fragment size of the message If an Email is split into fragments and sent they will be reconstructed into one upon reception Registering Public Templates 123 Save As File Setting Public Template In the Save as file Setting page you can specify how and where the scanned images are saved Save as file Setting Save Cancel File Format TIFF Multi gt F Remote1 Use Administrator Setting Protocol SMB Network Path Use User Set
84. ess Cre ate the file in the following format NAME Email Address Tel Number ABB ID OT ID Search Letter Use01 user01 gtoshibatec ifax com 000000000001 1 1 A Use02 user02 toshibatec ifax com 000000000002 2 B Use03 user03 toshibatec ifax com 000000000003 2 A Each item in the address book data is imported to TopAccess under the following item names Item Names in Address Book Item Names in TopAccess Maximum Number of letters Acceptable NAME Name 20 one byte letters 10 two byte letters Email Address Email Address 192 one byte letters Tel Number Fax Number 128 one byte letters Digits and signs ABB ID ABB Number 3 one byte letters Digits from 001 to 999 OT ID One Touch Number 2 one byte letters Digits from 1 to 75 Search Letter Import disabled Be sure to enter NAME and also enter either Tel Number or Email Address If not the user data will not be imported Data with letters exceeding the maximum number shown above cannot be imported Be sure to enter either ID or OT ID A maximum of 300 abbreviated numbers ABB ID and a maximum of 75 one touch num bers 10 can be imported If an abbreviated number ABB ID already registered for one user is used for another only the data of the user first registered in this abbreviated number will be import
85. etting sujet Scanned from Device Name Template Name Date Time From Address From Name Body File Format TIFF Mutti File Name Sender NNN NNN is a Sequential number Fragment Message Size No Fragmentation Save As File Setting Click this to specify how the document will be stored in the Save as file This can be set when creating the Save as file agent P 62 Save As File Setting Inbound FAX routing by TSI Save as file Setting File Format TIFF Mutti Destination File Name Sender NNN NNN is a sequential number 6 After configuring the desired mailbox properties click Save The mailbox properties are registered 56 Managing Inbound FAX Routing By TSI Inbound FAX Setting In the Inbound FAX Properties page specify the general information of the mailbox such as the TSI Number User Name Comment and Notification 1 2 3 4 5 Inbound FAX Setting Save Cancel Required Number User Name Comment Send email when an error occurs Notification Send email when job is completed Email Address Document Print ON ERROR TSI Number Enter the sender s Fax number TSI code to set the Inbound FAX routing by TSI function If you specify it here the Faxes that are received from the specified Fax number will be routed according to the mailbox settings When a Fax is sent from the specified Fax numb
86. file server using the IPX SPX protocol NetWare TCP IP Select it to send a file to the NetWare file server using the TCP IP pro tocol Server Name When you select FTP as the protocol enter the FTP server name or IP address where a received Fax will be sent For example to send a received Fax to the ftp 192 168 1 1 user scanned FTP folder in the FTP server enter 192 168 1 1 in this field When you select NetWare IPX SPX as the protocol enter the NetWare file server name or Tree Context name when NDS is available When you select NetWare TCP IP as the protocol enter the IP address of the NetWare file server 124 Registering Public Templates 3 4 Port Number Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number Network Path When you select SMB as the protocol enter the network path to the Save as file For example to specify the 192 168 1 1 user scanned folder in the SMB server enter 192 168 1 1 user scanned When you select FTP as the protocol enter the directory in the specified FTP server For example to specify the f
87. for document retrieval to prevent unauthorized retrieval of docu ments Bulletin Board Mailbox The Bulletin Board Box allows multiple document retrievals from the same mailbox Once a doc ument is retrieved it is not cleared If a new document is sent to the same Box it replaces the existing one You can set up a password requirement for accessing the Bulletin Board Box for document reservation Forward Mailbox The Forward mailbox allows you to transmit a received Fax to various destinations using the fol lowing agent Internet Fax Relay Agent When a document has been sent to a mailbox this equipment can call up the remote Fax via the public switched telephone network for Fax or send an InternetFax via the Internet according to the destinations registered in the mailbox After the relay transmission the transmission result list will be sent to the specified remote Fax or InternetFax It is also pos sible to set up a password requirement Mailboxes can be managed only when the optional Fax Kit optional is installed Sending and storage of documents to a mailbox hub and retrieval of documents from a mail box hub is possible only on an ITU T compliant facsimile Only ITU T compliant facsimiles can be used as Mailbox hubs This equipment is provided with mailbox hub functions Tip Mailboxes can be managed using the control panel of this equipment See the Operator s Man ual for Facsimile Functions or Scanning Guide 44
88. ft Windows 2000 Operating System The official name of Windows XP is Microsoft Windows XP Operating System The official name of Windows Vista is Microsoft Windows Vista Operating System The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries PostScript is a trademark of Adobe Systems Incorporated Mozilla Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Founda tion in the U S and other countries Netscape is a trademark of Netscape Communications Corporation BM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trademarks of Novell Inc TopAccess is a trademark of Toshiba Tec Corporation Other company names and product names in this manual are the trademarks of their respec tive companies 2009 TOSHIBA TEC CORPORATION All rights reserved This manual is protected by copyright laws No part of this manual shall be duplicated or repro duced without the permission of TOSHIBA TEC CORPORATION TOSHIBA TEC CORPORA
89. g Functions Basic functions Operator s Manual for Copying Functions Booklet This manual describes the basic operations mainly copying functions of this equipment It also describes safety precautions to ensure correct and safe use of this equipment Be sure to read this before you use the equipment Facsimile functions The Fax Kit GD 1221 optional is necessary for using the Fax functions Operator s Manual for Facsimile Function Booklet This manual describes how to use the Fax functions Various functions both basic and advanced regarding Fax transmission reception are available Printing functions The Network Printer Kit GA 1191 optional is necessary for using the printing functions Quick Start Guide for Printing Functions Booklet This manual gives basic information regarding the printing functions such as the GA 1191 accessories necessary environmental conditions and outline of network connections as well as troubleshooting Be sure to read this before using the printing functions Network Administration Guide for Printing Functions PDF file This manual describes the operation necessary for configuring a network and using the print ing functions such as connecting to a network and setting components Setup Guide for Printing Functions PDF file This manual consists of the following two parts Control panel This part describes how to configure the printer related settings using the control panel of
90. ghts Reserved Always Select this always to print out the received document ON ERROR Select this to printout the received document only when an error occurred Click the button of each item to configure or edit the properties of the Fax InternetFax Received Forward Destination Setting Click this to specify the destinations of the document to be for warded P 132 Destination Setting Fax InternetFax Received For ward To Destination Setting To Destination Cc Destination Setting Cc Destination Email Setting Click this to specify the method to forward the document as an Email when registering Email agents P 135 Email Setting Fax InternetFax Received Forward Email Setting Subject From Address From Body File Format TIFF Mutti File Name Sender NNN NNN is a sequential number Fragment Message Size No Fragmentation Scanned from Device Name Template Name KDate Time Save As File Setting Click this to specify the method to save documents in a network folder when registering Save as file agents P 136 Save As File Setting Fax InternetFax Received For ward Save as file Setting File Format TIFF Mutti File Name Sender NNN NNN is a sequential number Registering Fax and InternetFax Received Forward 131 After having configured the properties of the Fax InternetFax Received Forward click Save
91. hing Languages You can switch the currently used language to the desired one by uploading the language of TopAccess in the Scan Utilities CD ROM to this equipment When switching the languages of TopAccess upload the TopAccess language data in the Scan Utilities CD ROM included in the Scanner Upgrade Kit Note that the TopAccess language data in the Client Utilities CD ROM included in the Network Printer Kit do not support the scanning function 1 2 Insert the Scan Utilities CD ROM into a client computer When inserting the Scan Utilities CD ROM the installer may automatically start Click Cancel to make the installer exit and continue the operation Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions Click the Maintenance menu and Install Language submenu TopAccess Device Registration Counter Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export The Install Language submenu page is displayed Select the desired language in the Select drop down box TopAccess Device Registration Administration Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export Select English Select Language File Upload Switching Languages 93
92. ick OK to apply the changes Microsoft Internet Explorer Q When this configuration is changed the network connection will be disconnected Would you like to continue Cancel When using the Internet Explorer the settings that are displayed in each field may not be changed even if you change the settings and click Save However the settings have been changed in the equipment In that case click the Print Service submenu then the page displays the current settings in each field Setting up the Email Print In the Email Print you can set how the Email print jobs are printed Setting up the Email print is available only when the Fax Kit optional is installed Email Print 1 Enable Print Header Disable 2 Enable Print Message Body Enable 3 Maximum Email Body Print 5 4 Enable Print Email Error Enable 5 Enable Email Error Forward Disable 6 Email Error Transfer Address T Enable Partial Email Enable 8 Partial Wait time 24 9 Reply Disable 1 Enable Print Header Select whether to print the Email header when Email print jobs are received 2 Enable Print Message Body Select whether to print the body message when Email print jobs are received 3 Maximum Email Body Print Enter the maximum number of the body message pages of the received Email to be printed Any number between 1 and 99 can be entered Setting up Print Service Settings Scann
93. ick OK to apply the changes x 7 Are you sure When using Internet Explorer even if you change the settings and click Save these alterations may not be reflected in the display However the settings have actually been changed in the equipment In such a case click the Email submenu and the page will then display the current settings in each field Email Settings You can specify the From address From name File format Fragment message size and Default body strings that apply to the Scan to Email documents Email Setting 4 From Address 2 From Name 3 File Format PDF 4 Fragment Message Size No Fragmentation 5 Default Body Strings H 1 From Address Enter the email address of this equipment You need to enter the email address in the From Address field to enable Scan to Email 2 From Name Enter the name of this equipment 3 File Format Select the file format of the files to be sent as an email PDF Select this to attach scanned images to Email as a PDF file TIFF Multi Select this to attach scanned images to Email as a Multi page TIFF file TIFF Single Select this to attach scanned images to Email as a Single page TIFF files 4 Fragment Message Size Select the size for the message fragmentation Setting up Email Settings 81 5 Default Body Strings Enter the body text that will be automatically entered in the Body field when users operate Scan to Email f
94. igest MD5 Select this to access the SMTP server using the Digest MD5 authentica tion Auto Select this to access the SMTP server using the appropriate authentication that is automatically detected by this equipment 5 Login Name Enter the login name to access the SMTP server when the SMTP authentication is enabled 6 Password Enter the password to access the SMTP server when the SMTP authentication is enabled Setting up Network Settings Scanning Function 73 7 Maximum Email InternetFax Size Select the maximum size 2 MB to 30 MB that can be sent by this equipment using the SMTP 8 Port Number Enter the port number for accessing the SMTP server when Enable SMTP Client is enabled The port number varies depending on the port setting in the SMTP server Gener ally 25 is used Setting up the SMTP Server In the SMTP Server menu you can enable or disable the SMTP transmission for receiving an InternetFax or an Email Configure this setting when the Offramp Gateway feature is to be used SMTP Server settings are available only when the Fax Kit optional is installed SMTP Server OK Cancel Selecting Save in the Main Window is required to Save the new settings Enable SMTP Server Enable Port Number 25 Email Address Enable OffRamp Gateway Disable OffRamp Security Enable v OffRamp Print Enable 1 Enable SMTP Server Select whether this equipment works as an SMTP server or not This must be
95. in To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Setup menu and Network submenu TopAccess Device Registration Counter Administration Setup Logout Setup 2 General Network Copier Save Email InternetFax Printer Print Service Version Em 14 The Network submenu page is displayed 3 In the Network submenu page click link or scroll the page to find the setting table and click the button of the setting to set the net work settings as required TopAccess Device Registration Counter Administration Setup Logout Setup 2 General Network Copier Save Email InternetFax Printer Print Service Version Save IPXISPX le Tall B DNS Session DDNS Session SMB Session NetWare Session HTTP Network Service SMTP Client SMTP Server POP3 Network Service ETP Client SNMP Network Service 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved In the Network submenu page you can set the following P 72 Setting up the SMB Session P 73 Setting up the SMTP Client P 74 Setting up the SMTP Server P 75 Setting up the POP3 Network Service P 76 Setting up the FTP Client 70 Setting up Network Settings Scanning Function See the Setup Guide for Printing Functions for the following settings Setting up the TCP IP
96. ing SMB SMB Session Selecting Save in the Main Window is required to Save the new settings 1 SMB Signing of SMB Client It server agrees digital signature is done for the communication Digital signature is always done for the communication on the client side Digital signature isn t done for the communication for the client 1 SMB Signing of SMB Client If server agrees digital signature is done for the communication Select this to use the digital signature to secure the communication to a SMB server only when the SMB Sign ing of SMB Server that this equipment accesses is enabled If the SMB Signing of SMB Server is disabled in a SMB server the communication is performed without the digital signa ture Digital signature is always done for the communication on the client side Select this to make that this equipment always accesses a SMB server with a digital signature When the SMB Signing of SMB Server is disabled in a SMB server the communication is not allowed Digital signature isn t done for the communication for the client Select this to com municate a SMB server without the digital signature If the SMB Signing of SMB Server is always enabled in a SMB server the communication is not allowed 72 Setting up Network Settings Scanning Function Setting up the SMTP Client In the SMTP Client menu you can enable or disable SMTP transmission for sending an Inter netFax or an Email
97. ing Function 87 4 Enable Print Email Error Select whether to print an error report when Email printing is not completed properly 5 Enable Email Error Forward Select whether to send an error message to the specified Email address when Email printing is not completed properly 6 Email Error Transfer Address Enter an administrative Email address where the error message is sent to if Email Error For ward is enabled 7 Enable Partial Email Select whether to print Email jobs that are partially received 8 Partial Wait Time Enter how long the equipment should wait for before printing a partial Email job This should be entered in hours 9 MDN Reply Select whether to send the MDN message reply or not when the equipment receives an Email print job with a MDN request 88 Setting up Print Service Settings Scanning Function Displaying Version Information An administrator can display the system software version information of this equipment The version information can be displayed from the Setup menu page 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Setup menu and Version submenu TopAccess Device Logout Setup General Network Copier Fax Save file Email InternetFax Printer Print Service Version The Version submenu page is displayed
98. ion Counter acm Logout Maintenance Maintenance Install Language Backup Restore Notification Import Export _ Notification Setting Email Setting Notify administrator at Email Address 1 Notify administrator at Email Address 2 Notify administrator at Email Address 3 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved The Notification submenu page is displayed 3 In the Email Setting check the desired box of Notify administrator at Email Address from 1 to 3 to enable the notification function and enter the administrator s Email address to which the notifica tions will be sent Email Setting Notify administrator at Email Address 1 Notify administrator at Email Address 2 Notify administrator at Email Address 3 Tip Up to three Email addresses can be specified in this setting 4 In the General Notification Event check the boxes for events you want to be notified on General Notification Evenis Paper Jam Drawer Out of Paper DooriDrawer Open T Print Job Needs Attention Print Needs Attention T Toner Empty Setting up Notification Functions 101 In the Received Fax InternetFax Notification Events check the boxes for the relay Fax transmission statuses you want to be noti fied When the Fax Kit optional has not been installed this menu is not displayed Received Fax InterneiF ax Notification Evenis S
99. ion Counter Administration Setup Setup General Network Copier Fax Save asfile Email InternetFax Printer Print Service Version Save Cancel InternetFax Setting From Address From Name Fragment Page Size No Fragmentation z Default Body Strings Body String Transmission Enable z 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The following setting can be configured in this page P 84 InternetFax Setting Setting up InternetFax Settings 83 Click Save The confirmation dialog box appears If you want to restore the current settings without saving the changes click Cancel Clicking Cancel cannot restore the defaults This can only clear the changes and restore the current settings 5 Click OK to apply the changes x 7 Are you sure When using Internet Explorer even if you change the settings and click Save these alterations may not be reflected in the display However the settings have actually been changed in the equipment In such a case click the InternetFax submenu and the page will then display the current settings in each field InternetFax Setting You can specify the From address From name Fragment page size Default body strings and Body strings Transmission that apply to the InternetFaxes InternetFax Setting 1 From Address 2 From Name 3 Fragment Page Size No Fragmentation 4 Default Body Strings 5 Body St
100. istrator can perform the following maintenance Install Language The administrator can change the language displayed in the TopAccess screen P 93 Switching Languages Backing up data An administrator can create backup files of address book and template P 95 Backing up Data Restoring data from the backup files An administrator can restore the address book from the backup files P 98 Restoring Data from Backup File Setting up notification functions The administrator can enable the notification functions with Emails and also can set on which event each notification will be sent P 101 Setting up Notification Functions Importing address book data This equipment allows you to import address book data in CSV format 103 Importing Address Book Data Exporting address book data The address book data can be exported in a CSV format P 106 Exporting Address Book Data Importing department code data This equipment allows you to import department code data in CSV format P 108 Importing Department Code Data Exporting department code data The department code data can be exported in a CSV format P 110 Exporting Department Code Data When the address book data of the equipment are backed up restored or imported exported updating the data may take a while depending on their data size Do not turn the power of the equipment OFF until the data are updated 92 About the Maintenance Functions Switc
101. k the Setup menu and Save as file submenu TopAccess Device Registration Counter Setup Setup Logout General Network Copier Fax Saveasfile Email InternetFax Printer Print Service Version Save Cancel The Save as file submenu page is displayed In the Save as file submenu page set the Save as file settings as required TopAccess Logout Device Registration Counter Administration Setup Setup General Network Copier Fax Saveasfile Email InternetFax Printer Print Service Version Save Cancel Save as file Setting Remote 1 Allow the following network folder to be used as a destination Protocol SMB C FTP NetWare NetWare TCP IP Server Name Port Number Command Network path Login User Name 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The following setting can be configured in this page P 78 Setting up Remote 1 and Remote 2 Setting up Save As File Settings 77 Click Save The confirmation dialog box appears If you want to restore the current settings without saving the changes click Clicking Cancel cannot restore the defaults This can only clear the changes and restore the current settings 5 Click OK to apply the changes x 7 Are you sure When using Internet Explorer even if you change the settings and click Save these al
102. minal Report page you can specify a recipient that the transmission result list will be sent 1 Click Relay End Terminal Report The Relay End Terminal Report page is displayed 2 Enter the Fax number for the destination to which the Relay End Terminal Report is to be sent or select the destination from a list and then click ADD Relay End Terminal Report Add Cancel Reset Fax Number 44444444444 One Email Fax ID wName Email Address Fax Number ORE Touch lumber Number c s333 03 33333333333 1 c 2 2222 Jusero2 bb bbb 22222222222 2 0 c h un user01 saa nnn i 0 Go to top of this page The selected recipient is set for the transmission result list destination You can clear the selected option button by clicking Reset You cannot specify more than 1 recipient for the destination of the Relay End Terminal Report Managing Mailboxes 51 6 TopAccess REGISTRATION TAB PAGE Deleting an Open Mailbox You can delete an existing Open Mailbox from TopAccess If you want to delete an Open Mailbox the document must first be retrieved printed or canceled from the Open Mailbox Click the Registration tab and the MailBoxes menu The MailBoxes menu page is displayed 2 Click the box number link that you want to delete in the mailboxes list MailBoxes REFRESH Registration Counter Admini
103. n Public Template gt No 1 SCAN TO_E MAIL User Name scan TO OS Ewa Notification Email 200dpi Single Auto Text Auto 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Template Properties 116 Registering Public Templates age for selecting agents is displayed 5 Select agent and click Select Agent TopAccess Device Registration Counter Administration Registration Logout Template Properties Public Template Save Cancel Select Agent Iv Email Save as file Iv Scan TWAIN Ej Scan Be sure to select this check box when creating a template One of the fol lowing three agents for templates can be selected Email Select this to create a template for sending Emails Save As File Select this to create a template for saving files TWAIN Select this to create a template for saving files using TWAIN driver Tip You can select only one of Email Save as file and TWAIN In the Email agent setting you can specify the Panel setting Destination setting Email setting and Scan setting P 119 Panel Setting P 120 Destination Setting Public Template P 123 Email Setting Public Template P 126 Scan Setting In the Save as file agent setting you can specify the Panel setting Save as file setting and Scan setting P 119 Panel Setting P 124
104. nction the Reversing Automatic Document Feeder optional is required 2 Rotation Select how the scanned image is rotated 3 Original Mode Select the image quality mode of the original Text Select this to use the Text mode Text Photo Select this to use the Text Photo mode Photo Select this to use the Photo mode 4 Resolution Specify the resolution level of the scanned image 126 Registering Public Templates 5 Exposure Specify the exposure density level of the scanned image Select Auto to automatically apply the most suitable density level according to the original If you want to adjust it manually 7 levels are provided 6 Original Size Select the detection method of original size with the Reversing Automatic Document Feeder Auto An original size is automatically detected but the mixed size originals cannot be used Mixed Original Sizes Original sizes are automatically detected and the mixed size originals can be used To enable the Original Size function the Reversing Automatic Document Feeder optional is required Resetting Public Templates You can reset a template already defined to the undefined one You can reset either all templates or only the selected one P 127 Resetting selected public templates P 129 Resetting all public templates in one go Resetting selected public templates 1 Select the Administration tab enter the administrator s password and click Login
105. ne touch dial number from this equipment the PIN code is displayed in On the TopAccess screens the PIN code is displayed as it is 36 Managing Address Book 3 Enter following items to specify the recipient information TopAccess Device Registration Counter Administration Address Book Contact Property Address Book _ Save Cancel Reset Delete Fax Setting Email Setting Required Either Either E f Email Address se0tQaamasa Fax Number Pomma 2nd Fax Number ABB Number ho O One Touch Number Name Enter the name of the recipient You can enter up to 20 letters Email Address Enter the email address of the recipient You can enter up to 192 letters Fax Number Enter the Fax number of the recipient You can enter up to 128 letters Space and parentheses or cannot be used 2nd Fax Number Enter the 2nd Fax number of the recipient You can enter up to 128 letters Space and parentheses or cannot be used 2nd Fax Number is an alternative Fax number used when communication cannot be made by redialing the Fax number entered in Fax Number ABB Number Key in the abbreviated number of the recipient Up to 300 abbreviation numbers You can specify a different number between 1 to 999 One Touch Number Key in the one touch number of the recipient Up to 75 different numbe
106. o the scan mode main screen For example when you press it while you are operating the user functions menu the scan mode main screen appears To return to main screen for each mode If you press the FUNCTION CLEAR button while you are operating each menu the screen returns to the main screen for the current mode 18 Basic Operations on Each Screen To select each menu You can select the desired menu or item in the menu selection screen CANCEL button buttons ENTER button 000 O E pata Button Function e Press these buttons to select menus or items The cursor moves to the menu or item selected The selected menu or item is highlighted When you press Q the cursor scrolls up When you press 9 it scrolls down ENTER Press this button to execute the selected menu or item CANCEL Press this button to cancel the selected operation The screen returns to the previous one If you press this several times the screen returns to the main screen for the current mode The menus displayed in the screen differ depending on which options are installed Some menus displayed in the menu selection screen shown in this manual may not be displayed in the actual screen if the corresponding option is not installed Basic Operations on Each Screen 19 Example of menu selection The menu selection procedure to cancel a scan job in
107. or Administration tab Setup menu General setting Network setting Copier setting Faxsetting Save as file setting Email setting nternetFax setting Printer setting Print service setting P 69 TopAccess ADMINISTRATION TAB PAGE SETUP MENU Scanning Function Maintenance menu Installation of language Backup Address book Template Restore Address book Template Notification Import Address book Department code data Export Address book Department code data P 91 TopAccess ADMINISTRATION TAB PAGE MAINTENANCE MENU Registration menu Public Templates Fax Received Forward InternetFax Received Forward P 113 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU Managing department codes Counter tab page The administrator can view all of the registered department codes The total counter of each code is displayed in the department code list P 139 MANAGING DEPARTMENT CODES ON TopAccess FOR ADMINISTRATORS The Mode of TopAccess 31 TopAccess REGISTRATION TAB PAGE This chapter describes how to confirm the public templates and manage the address book Mailboxes and Inbound FAX routing by TSI on the TopAccess Registration tab page Checking Public Templates 34 Checking public templates from the Panel View cccccceeececeeeceeeeeeeseaeceeeeseaeeeeeeseseneeeeeeeeeees 34 Checking public templates from
108. ound FAX routing by TSI the Fax Kit optional must be installed in this equip ment Setting up Inbound FAX routing by TSI To perform the Inbound FAX routing by TSI you must first set up an Open Mailbox in the mail box hub You can set up a maximum of 100 mailboxes Setting up or editing a mailbox 1 Click the Registration tab and the Inbound FAX routing by TSI menu The Inbound FAX routing by TSI menu page is displayed 2 Click New to set up new mailbox or click the TSI Number link that you want to edit in the mailboxes list TopAccess Device Registration Counter Administration mplat Inbound FAX routing by TSI Inbound FAX routing by TSI Logout New wISI Number User Name Agent Comment 2222 Email Go to top ofthis page If you click New skip to step 4 If you click the TSI Number link skip to step 3 54 Managing Inbound FAX Routing By TSI 3 Click Edit TopAccess TN Resistration Administration Inbound FAX routing by TSI Inbound FAX Properties Inbound FAX routing by TS Edit Delete Box Number 1111 agent Seve ss fle Select agent and click Select Agent TopAccess Registration Counter Administration Inbound FAX routing by TSI Logout Inbound FAX Properties Inbound FAX routing by TSI Save Cancel Select Agent save as file Forward C Email Forward Select this to create a relay sta
109. oxes Properties mailboxes Save Cancel Select Agent I Confidential InternetiFax Relay Bulletin Board Forward Confidential Select this to create a Confidential mailbox Bulletin Board Select this to create a Bulletin Board mailbox Forward Select this to create a relay station mailbox Internet Fax Relay Select this to create a Forward mailbox of InternetFax or Fax Relay agent The Internet Fax will be selected automatically when Forward is selected 6 Click the button of each item to set the mailbox properties MailBox Setting Click this to specify the mailbox settings P 47 MailBox setting MailBox Setting Destination Setting Click this to specify the destinations to be sent This can be set only when creating the InternetFax Fax Relay agent P 48 Destination setting Mailbox Destination Setting Relay End Terminal Report Click this to specify where the transmission result list will be sent This can be set only when creating the InternetFax Fax Relay agent P 51 Relay end terminal report Relay End Terminal Report Relay End Terminal Report _ 44444444444 After configuring the desired mailbox properties click Save The mailbox properties are registered 46 Managing Mailboxes MailBox setting In the MailBox Setting page specify the box number and password MailBox Setting Save Cancel R
110. pment If the screen is not refreshed by clicking the REFESH icon please wait a while and then try again Import may take a few minutes depending on the file size Importing Address Book Data 105 Exporting Address Book Data The address book data can be exported in a CSV format The exported address book data do not include the items for groups For the formats of the address book data and each item see the following page P 103 Importing Address Book Data 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions Click the Maintenance menu and the Export submenu TopAccess Logout Device Registration Counter Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file a Address Book File Name Not Created File Size Date Created Create New File 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The Export submenu page is displayed Click Create New File in the Address Book area Logout Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Click the button below to create the CSV file g Address Book File Name Not Created File Size Date Created Create New File 2003 2006 TOSHIBA TEC
111. pre viously and then click Open Look in DEPTDATA e ck SESSION ys amp Desktop My Documents My Computer ie File name session csvosoom csv zl Files of type r Files 5 z Cancel I ZA 5 Click Import TopAccess Logout Device Registration Counter Administration Maintenance 2 Maintenance Install Lanquage Backup Restore Notification Import Export Please enter file name Importing address book may take time Address Book File Name Browse Import Department Code File Name D My Documents SESSION CSV050201 Browse Import Backup or restoration process in progress appears and the import process begins 6 Click the REFRESH on the right side Logout Administration Maintenance Maintenance Install Language Backup Restore Notification Import Export Backup or restoration process progress 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved The department code data are imported from the CSV file to this equipment If the screen is not refreshed by clicking the REFRESH wait for a while and then try again Import may take a few minutes depending on the file size Importing Department Code Data 109 Exporting Department Code Data The department code data can be exported in a CSV format Before importing the department code d
112. r 74 End User Mode 30 EXDOtt toe ede eng 106 110 EXpOSUIe e ee cee 127 F Fax Number rd 37 Fax Setting iade e 37 File Format UN 61 62 81 123 124 135 136 File Name 61 63 123 125 135 137 Folder Name eii ecc dare eos role ds 126 creto RII eases 46 55 Forward Mailbox 44 54 Fragment Message Size 61 81 123 135 Fragment Page Size 84 From Address 61 81 84 123 135 From Name 61 81 84 123 135 G Group Adding site UI uS 41 Deleting cis cio e th edet 43 Editirnigi 41 Group Name nee 42 Group Number eeeeeeenm 42 42 104 Inbound FAX Setting 56 57 Internet Fax Relay Agent 44 Internet Fax Relay 46 InternetFax Received Forward 130 138 InternetFax Setting esses 84 IR US ERE 44 L Line MODnItOr inet 38 List Prilit tee rep UI etta 142 List VIEW iced se ceri ade ial I V n 35 login eee debeo ac erae edet 73 Login User 63 79 125 137 M MailBox Setting
113. r Name Enter the login user name to access an SMB server or an FTP server if required When you select FTP as the protocol an anonymous login is assumed if you leave this field blank Password Enter the password to access a SMB server or an FTP server if required Retype Password Enter the same password again for a confirmation Destination Remote 2 Check this box to save a received Fax to the Save as file How you can set this item depends on how your administrator configured the Save as file settings Please refer to the descrip tion of the Remote 1 option for each item If the Remote 2 does not allow specifying a Save as file you can only select Use Adminis trator Settings The protocol and the network path are displayed below this item Remote 1 is selected by default To select Remote 2 first deselect Remote 1 File Name The file name will be From Name NNN It cannot be changed Sequence numbers from 001 will be entered in NNN Managing Inbound FAX Routing By TSI 63 Deleting Inbound FAX routing by TSI You can delete an existing Open Mailbox from TopAccess 1 2 Click the Registration tab and the Inbound FAX routing by TSI The Inbound FAX routing by TSI menu page is displayed Click the TSI Number link that you want to delete in the mailboxes list The Inbound FAX routing by TSI menu page is displayed Click Delete TopAccess Logout Inbound FAX routing by TSI Inbo
114. r indirectly the Software including any copies of the Software or any technical data contained in the Software or its media or any direct product thereof to any country or destination prohibited by the United States Government This license shall be governed by the laws of Japan or at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement the laws of the Country designated from time to time by the relevant Supplier of TTEC If any provision or portion of this Agreement shall be found to be illegal invalid or unenforceable the remaining provisions or portions shall remain in full force and effect YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLI ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT TOSHIBA TEC Corporation 2 17 2 Higashigotanda Shinagawa ku Tokyo 141 8664 Japan Software License Agreement 3 Before Reading This Manual Lineup of our manuals These manuals are provided for the operation of the e STUDIO165 205 e STUDIO167 207 237 or e STUDIO182 212 242 Select and read the manual best suited to your needs This manual is the Setup Guide for Scannin
115. r later Mozilla Firefox 1 5 0 4 or later Macintosh Safari 2 0 412 2 or later Mozilla Firefox 1 5 0 4 or later UNIX Mozilla Firefox 1 5 0 4 or later Settings on equipment side and settings management of this equipment using TopAccess Equipment s Settings management of this equipment using settings TopAccess TopAccess Windows 1 Windows Macintosh UNIX BSS SSS SS ee eS Se Se eS ee ee Se Se S 14 Overview BASIC OPERATIONS ON SCREENS EQUIPMENT This chapter describes the basic operations on the control panel screens of this equipment 16 Basic Operations Each Screen 18 To select mod e tmalhi screen sr e E cc brave etse ev Ee C E ed 18 To select each menus s x5 tse E rene D EE erra P ED Een Eo re bee Qe ERE n A Ere Era tea 19 TO KeY eee ud EI 21 Various Screens Major screens appearing on the control panel LCD of this equipment are shown below Ready Screen Copy mode main screen This screen appears a few tenths of a second after you turn the power of this equipment ON The copying functions can be used This screen appears also when you have pressed the COPY button to switch the equipment into the copy mode from other modes If the ready screen is set for the Fax functions the screen belo
116. r which receives an Inter netFax or an Email print job POP3 Network Service settings are available only when the Fax Kit optional is installed POP3 Network Service OK Cancel Selecting Save in the Main Window is required to Save the new settings Enable POP3 Client Enable POP3 Server Address Type POP3 Login Auto Account Name Password UT Scan Rate Minutes Port Number 110 1 Enable POP3 Client Select whether the ability to retrieve an InternetFax or an Email from the POP3 server is enabled or disabled 2 POP3 Server Address Enter the IP address or FQDN Fully Qualified Domain Name of the POP3 server when Enable Client is enabled If you use FQDN to specify the POP3 server you must configure the DNS server and enable the DNS in the DNS Session NOOR 3 Type POP3 Login Select the POP3 login type Auto Select this to automatically designate the POP3 login type by the POP3 server POP3 Select this to use the general POP3 login type APOP Select this to use APOP login type APOP allows users to access the POP3 server by encrypting the user name and password If itis not possible to log in the mail server using Auto manually set the type of POP3 Login to either POP3 or APOP 4 Account Name Enter the account name for this equipment to access the POP3 server 5 Password Enter the password to access the POP3 server 6 Scan Rate
117. ring Transmission Enable v 1 From Address Enter the email address of this equipment You must enter the email address in the From Address field to enable the InternetFax 2 From Name Enter the name of this equipment 3 Fragment Page Size Select the size for the message fragmentation 84 Setting up InternetFax Settings 4 Default Body Strings Enter the body text that will be automatically entered in the Body field when users operate Scan to InternetFax from the control panel of this equipment This body text will be applied to all of the InternetFaxes It cannot be changed by users who have no administrative privi leges 5 Body Strings Transmission Select whether the body strings will be sent or not Setting up InternetFax Settings 85 Setting up Print Service Settings Scanning Function In the Print Service submenu page in the Setup menu an administrator can configure such print services as Raw TCP Print LPD Print IPP Print NetWare Print and Email Print Some settings may not apply to the LCD of this equipment as soon as you save the settings The settings will be updated by pressing the FUNCTION CLEAR button on the Control Panel or after an Auto Clear time period Setting the print service settings 1 Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Setup menu
118. rom the control panel of this equipment This body text will be applied to the Email In the Inbound FAX routing by TSI Template Fax Received Forward and Internet Fax Received Forward the body text can be entered when the Email settings of each function are performed 82 Setting up Email Settings Setting up InternetFax Settings An administrator can configure the InternetFax settings needed for InternetFax transmissions in the InternetFax submenu page in the Setup menu Some settings may not be applied to the display on the equipment immediately upon saving The settings will be updated by pressing the FUNCTION CLEAR button on the control panel or after an Auto Clear time period The settings in the InternetFax submenu page are applied only when the Fax Kit optional is installed Setting up InternetFax settings Select the Administration tab enter the administrator s password and click Login To access the TopAccess administrator mode see the Setup Guide for Printing Functions 2 Click the Setup menu and InternetFax submenu TopAccess Device Registration Counter Administration Setup Logout Setup General Network Copier Fax Save asfile Email InternetFax Printer Print Service Version Save Cancel The InternetFax submenu page is displayed In the InternetFax submenu page configure the InternetFax set tings as required Logout Device Registrat
119. rs e To register contact information you must enter the and either the Email Address or Fax Number Also you must key in either of ABB Number or One Touch Number Usually enter the Fax number in Fax Number and 2nd Fax Number without a hyphen If a hyphen is entered a pause is set making a dial gap of approx 3 sec For ABB Number and One Touch Number if One Touch Number is registered first ABB Number cannot be added afterward For Fax transmission of originals the Fax Kit optional is necessary Without this kit Fax transmission cannot be made even if Fax numbers are set You can clear the entered values in each field by clicking Reset You can cancel adding or editing a contact by clicking Cancel 4 Click Fax Setting The Fax Settings page is displayed Managing Address Book 37 Enter following items according to the capabilities of recipient fac simile and click Save TopAccess Device Registration Counter Administration Address Book Fax Setting Address Book Contact Property Save Reset Quality Transmit Line Monitor SUB Enter the mailbox number if you want to send originals to the mailbox in the recipient facsimile You can enter up to 20 letters including numbers and SEP Enter the mailbox number if you want to retrieve a document from the mailbox in the recipient facsimile You
120. s Group Recipient List Save Cancel New Address Book Address Group HEA Destination m The Address Group page is displayed 3 Check the box for a group to which the desired destination belongs Address Group Cancel Group wGroup Name Sa wi groupo2 Email Email Click All the destinations belong to the selected group are added the Recipient List page You can delete a destination added to the Recipient List page before saving the destina tion setting P 134 Deleting destination from Recipient List 5 Click Save Recipient List Save Cancel New Address Book Address Group Delete xi Destination p Number 2 The destination setting is saved Deleting destination from Recipient List Check the box for a destination that you want to delete from the Recipient List and then click Delete Recipient List Save Cancel New Address Book Address Group Delete xi Destination juser04 ddd ddd 05 48B Number 2 ABB Number 1 The selected destination is deleted from the Recipient List 134 Registering Fax and InternetFax Received Forward Email Setting Fax InternetFax Received Forward In the Email Setting page you can specify the properties of Emails
121. s displayed 2 Enter the master code in the Department Code field and click Enter TopAccess Device Registration Counter Administration Department Department management Enter a department code to access department counters Department Code Enter 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Department Management page is displayed The departments list containing the counter information is dis played TopAccess Device Registration Counter Administration Department Logout Department management Enter a department code to access department counters Department Code Enter Number Department Name Dept Code Printer Total Scanning Fax Transmission Fax Reception 1 0 0 0 0 2 22222 0 0 3 33333 0 0 0 0 0 Go to top of this page 2003 2008 TOSHIBA TEC CORPORATION Al Rights Reserved Tip You can display the desired department code information by entering that code 140 Managing Department Codes For Administrators APPENDIX This chapter has been prepared to give additional information List PrintFormat 2 5 nein List Print Format Configuration Page Example CONFIGURATION PAGE SIN 1 XXXXXXXXXX FW Ver XXXXXXXXXXX GENERAL MEMORY SIZE OPTIONAL FUNCTIONAL KIT NETWORK SETTING GENERAL PRODUCT GENERAL ETHERNET SPEED DUPLEX MODE NETWORK TCP IP ADDRES
122. size of the message If an Email is split into fragments and sent they will be reconstructed into one upon the reception Registering Fax and InternetFax Received Forward 135 Save As File Setting Fax InternetFax Received Forward In the Save as file Setting page you can specify how and where the scanned images are saved Save as file Setting Fie Format TFF Mult 7 Remote 1 Use Administrator Setting Protocol Network Path Use User Setting Protocol 6 SMB FTP NetWare NetWare TCP IP Server Name Port Number Command Network Path Login User Name Password Retype Password 7 Remote 2 Destination 4 1 2 Use Administrator Setting Protocol SMB Network Path Use User Setting Protocol 6 SMB FTP NetWare NetWare TCP IP Server Name Port Number Command Network Path Login User Name Password Retype Password File Sender NNN NNN is sequential number File Format Select the file format of scanned images to be saved PDF The scanned image is saved as a PDF file TIFF Multi The scanned image is saved as a multi page TIFF file TIFF Single The scanned image is saved as a single page TIFF file Destination Remote 1 Check this box to save the received Fax or InternetFax into a network folder First confirm how the administrator has set Remote 1 in the Save as file submenu of the
123. splayed 4 To specify the destination for InternetFax transmission select the Email check box of the desired destination For Fax transmission select the Fax check box of the desired destination Address Book HOMI Number Touch Fax as Number Email Email Address 3333 03 33333333333 10 1 i v 2222 user02 bbb bbb 22222222222 2 0 user01 mmm iu Only Email addresses can be specified for the destinations for InternetFax transmis sion Only Fax numbers can be specified for the destinations for Fax transmission 48 Managing Mailboxes 5 Click ADD Selected recipients are added in the Recipient List page You can remove the contacts that you added in the recipient list before submitting the destination settings P 50 Removing the contacts from the recipient list 6 Click Save Recipient List Save Cancel Address Book Address Group Delete Fax InternetFax ed wDestination ABB Number 2 ABB Number 1 The contacts are added as the destinations Selecting the groups from the address book By this method you can select groups from the address book 1 Click Destination Setting to open the Recipient List page 2 Select the Fax or InternetFax radio button Recipient List Save Cancel Address Book Addre
124. ss Group 52101 Fax 6 InternetFax l v Destination 3 Click Address Group Recipient List Save Cancel Address Book Address Group 52101 Fax 6 InternetFax l v Destination The Address Group page is displayed 4 Check the Group boxes that contains the desired recipients Address Group Add Cancel EUER a wGroup Name groupo Email 2 Email Go to top ofthis page Email Managing Mailboxes 49 Click ADD All recipients in the selected groups are added in the Recipient List page You can remove the contacts that you added in the recipient list before submitting the destination settings P 50 Removing the contacts from the recipient list 6 Click Save Recipient List Save Cancel Address Book Address Group Delete C Fax InternetFax d Destination Group Number 1 The contacts are added as the destinations Removing the contacts from the recipient list Check the check boxes of the contacts that you want to remove from the recipient list and click Delete Recipient List Save Cancel Address Book Address Group Delete C Fax InternetFax ABB Number 1 The selected contacts are removed from the recipient list 50 Managing Mailboxes Relay end terminal report In the Relay End Ter
125. stration MailBoxes Box Number feen 2222 Buletin Boara 1111 B Contidential 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved f you click the box number link that is not protected by a password skip to step 4 e If you click the box number link that is protected by a password go to step 3 Enter the password for the mailbox and click OK TopAccess IET D Registration Counter MailBoxes Input MailBox Password ok Cancel Password The MailBoxes Properties page is displayed 4 Click Delete Registration Counter Administration MailBoxes MailBoxes Properties Delete Box Number 2222 Bulletin Board The confirmation dialog box appears 52 Managing Mailboxes B Click OK Microsoft Internet o Selected mailbox is deleted Managing Mailboxes 53 Managing Inbound FAX Routing By TSI In the Inbound FAX routing by TSI the faxes that are received from the specified fax number can be routed according to the mailbox settings Forward Mailbox The Forward mailbox allows you to transmit a received Fax to various destinations using the fol lowing agents Save As File Agent The received Faxes in this mailbox are forwarded to a shared folder on the network Email agent The received Faxes in this mailbox are forwarded to the Email addresses recipients specified in the mailbox To manage the Inb
126. terations may not be reflected in the display However the settings have actually been changed in the equipment In such a case click the Save as file submenu and then the page will then display the current settings in each field Setting up Remote 1 and Remote 2 In Remote 1 and Remote 2 you can specify how users can select the network folders for Save as file destinations when you select Use Network Folder Destination in the Destination setting You can specify two network folders Remote 1 and Remote 2 The setting items are the same in Remote 1 and Remote 2 Save as file Setting Remote 1 Allow the following network folder to be used as a destination Protocol SMB C FTP NetWare IPXISPX NetWare TCP IP Server Name Number Command f Network Path Login User Name Password Retype Password NO oR WD 9 Allows a network folder to be registered as a destination 1 Allow the following network folder to be used as a destination Specify a network folder as a destination of the scanned file When this item is selected set the following items regarding the network folder as required If they are left blank an error occurs and setting cannot be completed If the network folder does not need to be specified select Allows a network folder to be registered as a destina tion 78 Setting up Save As File Settings 2 3 4 5 6 7 8 9 Protocol Select
127. the List View nnne 35 Managing Address BOOK rimo diuo cin tnb age Fa lii Dr da ERE QR CERA 36 Managing contacts in the address book en enne nnne enne 36 Managing groups in the address 41 Managing MailljOX65 ciega meg Dura blanc Dic DeRXAR RU adis UV OL Ev 44 Setting up an Open nne ss nnns sene 45 Deleting an Open 52 Managing Inbound FAX Routing By TSI eene 54 Setting up Inbound FAX routing by TSI sssssssseeeeeeneeen nen nemen eene 54 Deleting Inbound FAX routing by 64 Checking Public Templates Public templates of this equipment can be checked in the Template menu of the Registration tab either from the Panel View or List View P 34 Checking public templates from the Panel View P 35 Checking public templates from the List View Tip Public templates can be registered in the Registration menu of the Administration tab P 115 Registering Public Templates Checking public templates from the Panel View 1 Click the Registration tab and the Templat
128. the group link that you want to delete in the groups list Registration Address Book Address Book Contacts Groups New wGroup Number Group Name Group Type Contacts One Touch Number Go to top of this page 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved The Group Properties page is displayed 4 Click Delete eae Registration Address Book Group Properties address Book Cancel Reset Delete Required Group Number Bp _ i Group Name groups Group Type Email One Touch Number Bo OS user02 bbb bbb 22222222222 1111 01 11111111111 Go to top of this page 2003 2006 TOSHIBA TEC CORPORATION Rights Reserved Selected group is deleted Managing Address Book 43 Managing Mailboxes This equipment supports the ITU T compatible mailboxes that allow storage and retrieval of doc uments via mailboxes that are already set up in a mailbox hub Using TopAccess you can set up edit and delete mailboxes on this equipment The following three types of Mailboxes are available Confidential Mailbox The Confidential Box allows a one time document retrieval from the mailbox Once a document is retrieved it is cleared If a new document is sent to the same box number where another doc ument is stored it is added to the existing box You can also set up a password requirement for accessing the Confidential Box
129. ting Protocol SMB FTP NetWare IPXISPX NetWare TCP IP Server Name Port Number Command Network Path Login User Name Password Retype Password Destination Remote 2 4 1 2 Use Administrator Setting Protocol SMB Network Path Use User Setting Protocol SMB FTP NetWare IPXSPX NetWare TCP IP Server Name Port Number Command Network Path Login User Name Password Retype Password DocWMMDD YYMMDD is a date File Name File Format Select the file format of scanned images to be saved PDF The scanned image is saved as a PDF file TIFF Multi The scanned image is saved as a multi page TIFF file TIFF Single The scanned image is saved as a single page TIFF file Destination Remote 1 Check this box to save a scan file into a network folder First confirm how the administrator has set Remote 1 in the Save as file submenu of the Setup menu If the administrator has set this to use a network folder that he or she had spec ified only Use Administrator Setting is selectable In this case a protocol for saving files and the network path of the network folder are displayed under this field Protocol Select a protocol to use for forwarding a scan file to the network folder SMB Select it to use an SMB protocol FTP Select it to forward a scan file to an FTP server NetWare IPX SPX Select it to send a file to the NetWare
130. ting Address Book Data eene 106 Importing Department Code Data 108 Exporting Department Code 110 Chapter 10 TopAccess ADMINISTRATION TAB PAGE REGISTRATION MENU About Registration 5 114 Registering Public Templates eene 115 Panel Settlrig n den teer nee bte eri e a bere perdus 119 Destination Setting Public 120 Email Setting Public Template 123 Save As File Setting Public 124 TWAIN Setting maie t ett ele 126 Scan S6ettlig s c cie Le LED OE ED re e Lea LR 126 Resetting Public 127 Registering Fax and InternetFax Received Forward 130 Destination Setting Fax InternetFax Received Forward 132 Email Setting Fax InternetFax Received 135 Save As File Setting Fax InternetFax Received Forward 136 Chapter 11 MANAGING DEPARTMENT CODES ON TopAccess FOR ADMINISTRATORS Managing Department Codes For Administrators 140 Chapter 12 APPENDIX List Print Forimnat ue
131. tion mailbox When you select this select the agent from Save as file or Email Save As File Select this to create the Save as file agent Email Select this to create the Email agent Tip In the Save as file agent the Inbound FAX Setting and Save as file Setting are per formed P 57 Inbound FAX Setting 0 P 62 Save As File Setting Inbound FAX routing by TSI In the Email agent Inbound FAX Setting Destination Setting and Email Setting are performed P 57 Inbound FAX Setting LL P 58 Destination Setting Inbound FAX routing by TSI P 61 Email Setting Inbound FAX routing by TSI Managing Inbound FAX Routing By TSI 55 Click each button to set the mailbox properties Inbound FAX Setting Click this to specify the mailbox settings P 57 Inbound FAX Setting Inbound FAX Setting TSI Number User Notification Document Print ON ERROR Destination Setting Click this to specify the destinations to be sent This can be set only when creating the Email agent P 58 Destination Setting Inbound FAX routing by TSI To Destination Setting To Destination h Cc Destination Setting Destination Email Setting Click this to specify how the document will be sent This can be set only when creating the Email agent P 61 Email Setting Inbound FAX routing by TSI Email S
132. tp 192 168 1 1 user scanned folder in the FTP server enter user scanned When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys scan Login User Name Enter a login user name to access an SMB server or an FTP server If no login user name is entered in this field while FTP is selected above it will be treated as an anonymous login Password Enter a password to access an SMB server or an FTP server Retype password Retype the password entered in the Password field above for confirmation Destination Remote 2 Check this box to save a scan file into a network folder First confirm how the administrator has set Remote 2 in the Save as file submenu of the Setup menu Items to specify are the same as those for Remote 1 If the administrator has set this to use a network folder that he or she had specified only Use Administrator Setting is selectable In this case a protocol for saving files and the net work path of the network folder are displayed under this field Remote 1 is selected by default To select Remote 2 first deselect Remote 1 File Name Specify how to name a scan file DocYYMMDD YYMMDD is a date is selected by default or enter the desired name in the field under this When saving a file you can change the file name on the control pan
133. und FAX Properties Inbound FAX routing by TSI Edt Delete Box Number 1111 Agent Save as file The confirmation dialog box appears Click OK xi 3 Delete OK Cancel The selected mailbox is deleted 64 Managing Inbound FAX Routing By TSI TopAccess COUNTER TAB PAGE This chapter describes how to display total counters on the TopAccess Counter tab page Viewing S 66 Displaying the total counter o ertet troie cuite Eee eo canoe ed queue cud uen deba ee e dedecus exa 66 Displaying the department counter 67 Viewing Counters This equipment maintains a set of counters that keep track of the number of pages printed cop ied and scanned These statistics can be displayed in totals or broken down by department This topic describes how to display the statistics and manage the department counters P 66 Displaying the total counter P 67 Displaying the department counter Displaying the total counter In the Total Counter menu page you can display the total counter information for each copy print counter of small paper copy print counter of large paper and scan counter Click the Counters tab and the Total Count menu The Total Count menu page is displayed 2 You can check the total counter in this page TopAccess Device Registration Counter Administration Total Count Total
134. up file is created and its name and size will be displayed If the screen is not refreshed by clicking the REFRESH icon please wait a while and then try again Creating the backup file may take a few minutes depending on its size 5 Right click the File Name link and select Save Target As Address Book File Name File Size 4458 Open Date Created MON APR 03 06 12 45 200 Open in New Window File Version Device Name MFP 00000376 Print Target ee Create New File Copy Copy Shortcut Paste Add to Favorites Properties The Save As dialog box appears 96 Backing up Data Select the file location and select All Files in the Save as type drop down box CINREEEEEN ixi Saen aaraa vm fe My Recent Documents Desktop 9 My Documents ge My Computer Save as type tbf Document z y Fie name BACKUP ADDROEO719 tbf z Places VA It is recommended to save the backup file as it is named If you change the file name the equipment cannot restore the data from the backup files The file name of each backup data must be the following name Address Book BACKUP_ADDR lt date gt tbf Template BACKUP_TEMP lt date gt tbf Combined Backup BACKUP ALL date tbf Click Save The backup file is saved in the selected location If you turn the power of the equipment OFF the backup files in the equipment will be lost Backing up Data 97
135. w appears after you turn the power ON Ready screen for Fax functions Fax mode main screen ENTER TEL NUMBER MAX128 AUG 20 2006 56AM M 100 RESOLUTION STANDARD COMM OPTION V Mode Main Screens The mode selection main screens are 5 screens the copy mode main screen printer mode main screen scan mode main screen user functions mode main screen and Fax mode main screen In these main screens menus selectable in the subject mode appear To select and operate the mode selection main screen for the printer mode see the following pages P 18 To select mode main screen Example of scan mode main screen SELECT SCAN MENU 2 SCAN TO FILE 3 SCAN TO TWAIN v 16 Various Screens Menu Selection Screen This screen appears when you select desired menus or items The name of the menus sub menus or items are displayed in this screen Example of ON OFF selection screen TEMPLATE 2 v Digit Entry Screen This screen appears when you key in any digits Enter digits using the digital keys on the control panel DEPARTMENT CODE Error Message Screen This screen appears when an error has occurred Various Screens 17 Basic Operations on E
136. w contact Registration Address Book Contact Property Address Book Save Cancel Reset Delete Fax Setting Email Setting Required Either Either 1111 2nd Fax Number ABE Number Number 2003 2006 TOSHIBA TEC CORPORATION AI Rights Reserved Tip A message notifying you that an abbreviated number or a one touch number you keyed in is already registered may be displayed In this case click Return and key in the cor rect number Managing Address Book 39 6 TopAccess REGISTRATION TAB PAGE Deleting a contact 1 Click the Registration tab and the Address Book menu The Address Book menu page is displayed 2 Click the link that you want to delete in the contacts list TopAccess Registration Address Book Address Book Contacts Groups Add Address 10 Name Email Address Fax Number ABB Number One Touch Number 03 33333333333 22222222222 Go to top of this page 2003 2006 TOSHIBA TEC CORPORATION All Rights Reserved The Contact Properties page is displayed 3 Click Delete TopAccess Registration Address Book Contact Property Address Book Save Cancel Reset Delete Fax Setting Email Setting Required Either Either 1111
137. ward submenu TopAccess Device Registration Counter Administration Registration Logout Registration Public Template Fax Received Forward InternetFAX Received Forward Save Select Agent Forward Save as file Email The InternetFax Received Forward submenu page is displayed Tip The registration procedures from this step and after for the InternetFax Received For ward and the Fax Received Forward are the same See the procedure from step 3 of Registering Fax Received Forward P 130 Registering Fax Received Forward 138 Registering Fax and InternetFax Received Forward MANAGING DEPARTMENT CODES ON TopAccess FOR ADMINISTRATORS This chapter describes how to have department codes managed by an administrator Managing Department Codes For Administrators Managing Department Codes For Administrators On the Department menu page at the Counter tab by entering the master code the administra tor can display the department list that contains the counter information for each department Displaying the department counter is available only when a department code is set by using this equipment Tip To register or delete the department codes use the control panel of this equipment For depart ment code settings in this equipment see Operator s Manual for Copying Functions Click the Counters tab and the Department menu The Department menu page i
138. ype Email gt One Touch Number ID Ena i 1 Fax wName Email Address Fax Number ABB Number One Touch Number m userosqece ccc 33333333333 2 v ir 2222 user02 bbb bbb 22222222222 2 jo 1 im un 01 11111111111 jo Go to top of this page 0 1 2003 2006 TOSHIBA TEC CORPORATION Al Rights Reserved Group Number Enter the group number You can enter a different numbers between 1 to 9999 Group Name Enter the group name You can enter up to 40 characters Group Type Select Fax or Email One Touch Number Key in the one touch number of the group Up to 50 different numbers You can specify a different numbers between 1 to 75 You can clear the entered values in each field by clicking Reset You can cancel adding or editing a group by clicking Cancel Faxnumbers and Email addresses cannot be registered in the same group 5 Check the Fax or Email boxes of users to add the recipients 6 Click OK The group is created Tip A message notifying you that a one touch number you keyed in is already registered may be displayed In this case click Return and key in the correct number 42 Managing Address Book Deleting a group 1 Click the Registration tab and the Address Book menu The Address Book menu page is displayed 2 Click the Group submenu The Group submenu page is displayed 3 Click

Toshiba GA-1201 Scanner User Manual

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