Toshiba e-STUDIO5540C/6540C/6550C All in One Printer User Manual
Contents
1. idee dO rt HP ED Rep eis Eie Re ERE dunes 7 Precautions on Using the High Security Mode This operation mode protects customers important information against unauthorized access to the equipment and leakage The following are the security functions when you operate the equipment complying with IEEE Std 2600 1TM 2009 User Authentication Setting function Role Management function Encryption function of data to be written in HDD Log collecting and browsing function e Overwriting function of the specified data in HDD when jobs are completed or the power is turned ON Communication function with SSL or TLS Integrity Check function Management functions such as Log Passwords User Password Policy Date amp Time Auto Clear Session Timer Enable disable of SSL LTS We have applied for ISO IEC 15408 certification for the environment where the following equipment is operating in Japanese or English mode and connected to a PC running Windows XP or Vista with Internet Explorer version 8 0 e STUDIO5540C 6540C 6550C e STUDIO2040C 2540C 3040C 3540C 4540C e STUDIO206L 256 306 356 456 506 e STUDIO256SE 306SE 356SE 456SE 506SE e STUDIO556 656 756 856 e STUDIO556SE 656SE 756SE 856SE e STUDIO2050C 2550C Certification pending as of July 2012 To operate the equipment complying with IEEE Std 2600 1 2009 under the high security mode configurations according to the use environment such as data or protocol encryption setting and2. or loss of data Indicates information to which you should pay attention when operating the equipment Other than the above this manual also marks information that may be useful for the operation of this equipment with the following signs Tip Describes handy information that is useful to know when operating the equipment MA Pages describing items related to what you are currently doing See these pages as required L Model and series names in this manual In this manual each model name is replaced with the series name as shown below Model name Series name in this manual e STUDIO5540C 6540C 6550C e STUDIO6550C Series e STUDIO2040C 2540C 3040C 3540C 4540C e STUDIO4540C Series e STUDIO206L 256 306 356 456 506 e STUDIO456 Series e STUDIO256SE 306SE 356SE 456SE 506SE e STUDIO556 656 756 856 e STUDIO856 Series e STUDIO556SE 656SE 756SE 856SE e STUDIO2050C 2550C e STUDIO2550C Series QU Explanation for control panel and touch panel e Illustrations for the control panel and the touch panel shown in this manual are those of the e STUDIO4540C Series The shape and location of some buttons on the control panel and the dimension of the touch panel of the e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series differ from those of the e STUDIO4540C Series however the names and functions of the buttons and parts are the same The details on the touch panel menus may differ depending on t
3. press SAVE The new password is registered and you can log in to TopAccess If you cannot register a new password when accessing the equipment In the following utilities an error occurs when you try to log in to the equipment with a temporary password Therefore a new password cannot be registered either Before using these utilities register a new password on the control panel or in TopAccess Remote Scan driver e Filing Web Utility Back Up Restore Utility File Downloader TWAIN Driver AddressBook Viewer 10 Temporary Password HOLD FAX In the high security mode when an email to which a FAX Internet FAX or image is received it is not automatically output These jobs are stored in the HOLD FAX queue and only a user having the Fax Received Print privilege can print the job B If a job is in the HOLD FAX queue the MEMORY RX LINE lamps blink es PARS TUV w r PRINT 7 D Memory Rx LINE px e ACCESS CLE PRINT DATA Printing a job in the HOLD FAX queue 1 Log in to the equipment as a user having the Fax Received Print privilege 2 Press the PRINT button on the control panel ra riy 3 Select HOLD FAX JOB TYPE HOLD FAX v PRIVATE HOLD Date Time Pages Sets PROOF INVALID JOBSTATUS e All jobs in the HOLD FA
4. showing that the Data Overwrite Enabler is correctly operating is displayed The version of the system V1 0 is displayed m COUNTER PRINT COUNTER E 1988 TOTAL COUNTER DEPARTMENT COUNTER oN DEPARTMENT MANAGEMENT JOBSTATUS When the Data Overwrite Enabler is installed the hard disk space temporarily used during job process will be used for another job after the data are overwritten ll Operational conditions Select MFP Local Authentication for Authentication Type in User Authentication If an SNTP server LDAP server or DNS server is used for user authentication the equipment is no longer complying with IEEE Std 2600 17M 2009 When connecting the equipment from any of eFiling BackUp Restore Utility File Downloader TWAIN Driver or AddressBook Viewer enter an ID and password to log in The password input is displayed in the blank symbols In addition you will be locked out if the password is input incorrectly a certain number of times Manually select FULL to perform integrity check For details of the integrity check refer to the MFP Management Guide Do not change the communication settings of the equipment from the initial values Communication via a network can be protected by SSL if no such changes are made Set to OFF MEMORY TX under USER FUNCTIONS ADMIN LIST REPORT REPORT SETTING COMM REPORT In the High Security Mode the following function
5. user temporary password is used in the following cases For the first time to log in to the equipment after being registered by an administrator When an administrator resets the user s password When the user information password imported by an administrator is plain text When an administrator resets users passwords they must be so notified and prompted to change them to ones of their own choosing Tip To prevent user information exported from an equipment from being altered it is hashed If you change the password for the exported user information plain text is used for the password ll Operation by a user when a temporary password is used If your password can be registered when accessing Registering your password on the control panel Enter the user name and a temporary password in the User Authentication menu When you press OK in the confirmation screen for the temporary password the password entry screen appears Enter the temporary password in OLD PASSWORD Enter your new password in NEW PASSWORD and RETYPE NEW PASSWORD and then press OK The new password is registered and you can log in to the equipment Registering your password in TopAccess When you access the equipment from TopAccess the log in screen appears Enter the user name and a temporary password in the log in screen and then press Login When the registration screen appears enter your new password in NEW PASSWORD and RETYPE NEW PASSWORD and then
6. PDF format when saving or sending a file and the encryption level shall be 128 bit AES Specify a reliable remote PC for the saving destination of the scan data Do not use PUBLIC BOX in e Filing since no password can be set Donot use MFP LOCAL since no password can be set When printing a Report by InternetFax do not select Print 1st page image so that no copy of the original will be added Use SMP Submission in Print Share Disable Enable Raw TCP and Enable LPD in Print Service Administrators must regularly export and store the logs Select Disable in Twain Scanning 8 Precautions on Using the High Security Mode UNIQUE FUNCTIONS Temporary PassWOFd aiiinisiceiokai nee nahen sen Let re isi Bose Er Fo eb Ar Reue Peas dai ERI A nn 10 Conditions when a temporary password is used een enne enne enne enne 10 Operation by a user when a temporary password is used uurssesessnennessnnnnnnnnnnnnnnnnnnnnnnnnnn ernennen enne 10 HOLDRA cede ee E Ra M D DS 11 Temporary Password In the high security mode a password tentatively assigned by an administrator to allow a user access is treated as a temporary one To use the equipment you need to register your password after accessing it with the temporary one The security level is insufficient if you continue to use the temporary password Register your password as soon as possible Conditions when a temporary password is used A
7. TOSHIBA Leading Innovation gt gt MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS High Security Mode Management Guide 2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC Preface Thank you for purchasing Toshiba Multifunctional Digital Systems This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies with IEEE Std 2600 1TM 2009 1 Read this manual carefully before using your Multifunctional Digital Systems under the high security mode For the security precautions on operating the equipment complying with IEEE Std 2600 1 2009 refer to Security Precautions in the Safety Information Keep this manual within easy reach and use it to maintain the equipment complying with IEEE Std 2600 1TM 2009 E How to read this manual Symbols in this manual In this manual some important items are marked with the symbols shown below Be sure to read these items before using this equipment A WARNING Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or surrounding assets A CAUTION Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage to the equipment or surrounding assets
8. X queue are displayed HOLD FAX 11 2 UNIQUE FUNCTIONS 4 Select the desired job or SELECT ALL and then press PRINT 10 1144 ALL CLEAR J SELECT ALL The job that has been output is deleted from the HOLD FAX queue 12 HOLD FAX THE INITIAL VALUES Precautions on the Initial Values To securely operate the equipment the initial and selectable values in the equipment under the high security mode may differ from those under the normal security mode This manual only explains about the initial values and setting items which are different from those under the normal security mode To operate the equipment complying with IEEE Std 2600 1 2009 do not change the initial settings described in this manual Forthe initial and setting values in the normal security mode refer to the TopAccess Guide and MFP Management Guide To reset all settings by performing Initialization of this equipment back up the setting of this equipment and customers data before initializing For details refer to the TopAccess Guide and MFP Management Guide Logging in The User Management and Administration tabs in TopAccess are displayed by logging in as a user with the administrator privilege Open TopAccess click Login on the top right and then enter the user name and password to log in TopAccess eFiling Login Job Status Counter Be sure to l
9. he operating environment such as whether options are installed The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment Options For the available options refer to Options in the Quick Start Guide for your equipment Preface 1 Trademarks The official name of Windows XP is Microsoft Windows XP Operating System The official name of Windows Vista is Microsoft Windows Vista Operating System The official name of Windows 7 is Microsoft Windows 7 Operating System The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries Adobe Acrobat Reader and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Mozilla Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U S and other countries AT and AIX are trademarks of In
10. ication s FTP Server Enable SSL Enable SNMP Network Service Enable SNMP V1 V2 Disable Enable SNMP V3 Enable Web Services Setting Enable SSL Enable Web Services Scan Disable Printer Sub Menu The value can be changed in the ADMIN tab in the User Function mode in the touch panel of the equipment General Setting Restriction for Print Job Only Hold Print Service Sub Menu IPP Print Enable SSL Enable FTP Print Enable FTP Printing Disable Precautions on the Initial Values 15 ODCA Sub Menu Network Enable Port Disable Security Menu Authentication Sub Menu User Authentication Setting User Authentication Enable You cannot change the setting to Disable Authentication Type MFP Local Authentication Enable Guest User No check mark Disable The initial value is the same as in the Normal Security Mode however it cannot be set to Enable Password Policy Sub Menu Policy for Users Minimum Password Length 8 digits Requirements to Apply Enable Lockout Setting Enable Same as in the Normal Security Mode Number of Retry 3 times Lockout Time 2 minutes Available Period Disable Same as in the Normal Security Mode Expiration day s 90 days Policy for Administrator Auditor Minimum Password Length 8 digits Requirements
11. og in the ADMIN tab in the USER FUNCTIONS mode of the equipment as a user with the Administrator privilege 14 Precautions on the Initial Values B Initial value list Administration Tab Setup Menu General Sub Menu Functions Save as FTP Disable Network iFax Disable Network Fax Disable Web Services Scan Disable Twain Scanning Enable The initial value is the same as that of in the Normal Security Mode however be sure to set to OFF Restriction on Address Book Operation by Administrator Can be operated by Administrator only Energy Save Auto Clear 45 Seconds The initial value is the same as in the Normal Security Mode however OFF cannot be selected Network Sub Menu The value can be changed in the ADMIN tab in the User Function mode in the touch panel of the equipment HTTP Network Service Enable SSL Enable SMTP Client Enable SSL Verify with imported CA The secure setting is Verify with imported CA certification s certification s or Accept all certificates without CA Authentication AUTO Be sure to confirm that one of CRAM MD5 Digest MD5 Kerberos NTLM IWA is applied to your use environment SMTP Server Enable SMTP Server Disable POP3 Network Service Enable SSL Verify with imported CA certification s FTP Client Enable SSL Verify with imported CA certif
12. s cannot be used Interrupt copy Network Fax Scheduled printing Storing to e Filing from a printer driver The function can be selected however an error occurs and the job is deleted As a result printing is not performed When a job is deleted it is recorded in the error log Confirm it in the Logs tab on TopAccess or JOB STATUS LOG PRINT in the equipment Disabling log authentication Precautions on Using the High Security Mode 7 The automatic log in function in the client software which comes with this equipment is not available Be sure to enter the user name and password when using client software Any data sent to this equipment such as a Fax and Internet Fax printed or received from a printer driver can be outputted only when a user with the printing privilege is logged in Use IPP SSL or SSL of WS Print for the communication with the equipment When IPP printing is performed use the port created by entering https IP address SSL port number Print into the URL field e g https 192 168 1 2 443 Print A For details refer to IPP printing under Installing the Printer Drivers Other Installations in the Software installation guide Do not use any applications which need a setting change of the ODCA sub menu in the Setup menu on the Administration tab under TopAccess To securely operate this equipment we recommend you to observe the following items Use the encrypted
13. setting for the connection only to the authorized server or client PC are required Pay attention that if the conditions given in this manual are not met you may not be able to operate the equipment complying with IEEE Std 2600 1 2009 Tips For details of each security function and how to set the related items refer to the TopAccess Guide The optional hard disk kit GE 1220 is required to use e STUDIO2050C 2550C in high security mode Confirmation of the mode When this equipment is operated under the high security mode E is displayed on the touch panel of the equipment FULL NON SORT COLOR TAPLE de BLACK En Ez os BD gt AUTO ED gt 298 SIMPLEX E 2 SIDED Mes Ls Z PROOF COPY TRAY IT IMAGE 6 Precautions on Using the High Security Mode Tips The HDD inside the equipment which is operated under the high security mode is encrypted Moreover the Data Overwrite Option GP 1070 is installed in such equipment To confirm that each function is operating check the display at the top right of the Counter screen on the touch panel of the equipment The HDD is encrypted La The icon is displayed Even in the case that it is not displayed the HDD has been encrypted if this equipment has been operated under the high security mode The Data Overwrite Enabler is operating properly The icon
14. ternational Business Machines Corporation NOVELL NetWare and NDS are trademarks of Novell Inc TopAccess is a trademark of Toshiba Tec Corporation Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies 2 Preface CONTENTS Chapter 1 Chapter 2 Chapter 3 NRI 1 How to read this 1 THE HIGH SECURITY MODE Precautions on Using the High Security Mode eene 6 Confirmation of the mode nn nennen 6 Operational Conditions eed te la gd tae 7 UNIQUE FUNCTIONS Temporary Password eret reet een gere ree MO rere NAKAPA 10 Conditions when a temporary password is used 10 Operation by a user when a temporary password is used 10 e Mr 9 e ni 11 THE INITIAL VALUES Precautions on the Initial Values 14 fl g e Ium dre 14 Initial value i o ee rnt 15 CONTENTS 3 4 CONTENTS THE HIGH SECURITY MODE Precautions on Using the High Security Mode uunsssssnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 Confirmation ofthe mode 2 rn AA a a 6 Operational Conditions 5 12
15. to Apply Enable Lockout Setting Enable Same as in the Normal Security Mode Number of Retry 3 times Lockout Time 2 minutes Available Period Disable Same as in the Normal Security Mode Expiration day s 90 days Policy for e Filing Boxes Template Groups Templates SecurePDF SNMPv3 Cloning Secure Receive Minimum Password Length 8 digits Requirements to Apply Enable Lockout Setting Enable Same as in the Normal Security Mode Number of Retry 3 times Lockout Time 2 minutes 16 Precautions on the Initial Values FC 5540C 6540C 6550C FC 2040C 2540C 3040C 3540C 4540C DP 2095 2530 3020 3590 4590 5010 DP 5560 6560 7560 8560 FC 2050C 2550C OME100078F0 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS High Security Mode Management Guide TOSHIBA TEC CORPORATION 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN QUALITY SERVICE R100520J1406 TTEC 2012 TOSHIBA TEC CORPORATION All rights reserved Ver06 2012 06
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