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Sharp UX-470 Fax Machine User Manual

1. 5 Making Copies 86 6 Making Telephone Calls 89 7 Special Functions 93 Caller Iin nies tate S Aci e tl i uh ek heehee Ek A Gey 93 Broadcasts 40h 2 cela st hows Pe ie Le woke Saleh eB Ale Re eld 24 98 Cover Shee torana eei Mise ea a alee ete aD AEE alee 100 Batch Page Numbering 0 0 cece cee eee eee eee 103 Blocking Reception of Unwanted Faxes 4 105 Sending Documents From Memory 2 0 eee eeee 107 Polling Requesting a Fax Transmission 0 109 Timer Operations ye srein Erea cece eee ee eee eens 112 8 Option Settings 114 9 Printing Reports and Lists 121 10 Maintenance 128 11 Troubleshooting 132 Problems and Solutions 00 0 eee eee eee eee 132 Messages and Signals 1 0 00 0c ee eee eee eee 136 Clearing Paper Jams 0 00 eee cece ee eee 139 Quick Reference Guide 142 Index 144 Installation Unpacking Checklist Before setting up make sure you have all of the following items eee Jiraw are missing contact your dealer or retailer 2 amp T m 72 a Original document Paper tray support extension Handset Rapid key labels Handset Operation lead manual Telephone Gears 4 line cord Imaging film Imaging initial starter SEs Z film roll 37 cartridge Emergency labels A Look at the Operation Panel A Look at the Operation Panel 2 10
2. Transmission will take place when the other fax machine calls your machine and activates polling Automatic reception is possible whilst your fax is on polling standby Polling security 110 Polling Security allows you to prevent unauthorized polling of your machine When this function is turned on polling will only take place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page Press the keys shown at right FUNGHON ENTRY MODE will appear in the D 8 display Press the key three times SECURITY SELECT will appear in the display Press 1 to turn polling security on or 2 or to turn it off O Press the START MEMORY key and STOP then the STOP key 2 Polling Requesting a Fax Transmission Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine s list of permitted numbers 1 Press the keys shown at right FUNCTION ENTRY MODE will appear in the 3 display 2 Press the key four times PASSCODE MODE will appear in the display 3 Press 1 to store a number or 2 to clear 4 or a number 9 2 4 Storin
3. 0 00 0 eee eee ee ee eee 19 Loading Printing Paper 12 0 0 00 eee eee ee 24 Entering Your Name and Fax Number 45 26 Setting the Date and Time 0 0 0 eee ee eee eee eee 29 Selecting the Reception Mode 0 2 eee eee ee eee 32 Volume Adjustment e pes ec sae toe eb ce eee oe oa 34 Using the Answering Machine 36 Recording an Outgoing Message 0 00 cece eee eee 36 Operating the Answering Machine 000 eee 39 Recording Memos and Telephone Conversations 41 Optional Answering Machine Settings 0 000000 43 Transfer Function 0 ccc cece cece eee eens 47 Override Rim in g s er ahe eai S boa e whys Bhawan ae ewe 50 Remote Operations 0 0 cece eee ee eee nee 52 Sending Documents 61 Transmittable Documents 00 0 0 cece cece eee ee eens 61 Loading the Document 0 0 cece cee eens 63 Resolution and Contrast 0 0 ccc cece ene 65 Sending a Fax by Normal Dialling 0 67 Sending a Fax by Automatic Dialling 0004 69 Receiving Documents 78 Using TEL FAX Mode 20 cece eee eee 78 Using FAX Mod s areroniever gate erari one a Miao avec eee wats a 79 Using A M Mode orones ii eneon i ed oe E Se es Sees ai 80 Using TE Mode vain cus oss ge a Ae oe ee ee ees Sed ete 81 Substitute Reception to Memory 2 0 0 cece eee eee 85
4. Setting 11 PBX RECALL This sets the recall mode used for transferring calls on a PBX or utilising BT Network services Refer to your PBX manual or consult your supplier for the correct setting if the factory setting is inappropriate Enter 1 for earth recall 2 for time break recall or 3 for no operation 1 Earth 2 Time break recall 3 No operation e Initial setting 2 u ntil G Press cep PBX RECALL y shows E STOP Sa e FAX SIGNAL RX Setting 12 FAX SIGNAL RECEIVE Your fax will automatically begin reception if you hear a high pitched fax tone after answering a call If you use a computer fax modem on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem Press 1 to turn the function on or 2 to turn it off e Initial setting 1 oe until Press display FAX SIGNAL RX shows YES STOP NO D or D JUNK CHECK Option Settings Setting 13 JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List Press 2 to allow reception from all numbers e Initial setting 2 FUNCTION until Press display JUNK CHECK shows YES NO Q or 2 POLLING Setting 14 POLLING Press 1 if you want to use Rapid Key 05 POLL as a polling key
5. SENDER S TELEPHONE NUMBER 201 555 1234 HEADER PRINT Johe Doe Core 201 555 1234 Plat Option Setting List 124 This list shows the current status of the option settings OPTIONS SETTING LIST OS FEB 1999 14 02 FOR Johe Doe Core 261 555 1234 NO ITEM SETTING 1 FINE PRIORITY NG 2 GRAY SCALE LEYEL 64LEVEL 3 NUMBER OF RINGS 1 RING 4 RECALL INTERVAL 65 MINUTES 5 RECALL TIMES 62 TIMES 6 TEL FAX REMOTE HO CS poke T REMOTE RECEPTION YES 8 TRANSACTION PRINT SELECT SEND ONLY 3 DIAL MODE TONE 16 PSEUDO RINGING DURATION 158 Tt PES RECALL TIME BREAK 12 FAX SIGNAL RX YES 13 JUNK NUMBER CHECK NO i4 POLLING NG 15 CALLER ID NO 16 COVER SHEET NO 17 AUTO PRINT OUT NO Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function Lists Lo f iS oO e2 ANTI JUNK NUMBER LIST 03 FEB 1999 14 11 ANTI JUNK NUMBER CHECK NO STORED LOCATION JUNK FAX NUMBER S ESNE D re E A Sac AA 1 2015546621 2 2614573321 3 1923570251 Caller ID List This list shows information about your most recent calls maximum of 20 calls This list is only available if you are using the Caller ID function CALLER ID LIST 3 FEB 1999 14 24 FOR Johe Doe Core 201 555 1234 NO DATE RX TIME NAME TELEPHONE NO MODE G1 3 FEB 14 18 JONES JENNIFER 164456789 FAX 2 3 FEB 14 22 ANDERSON ALLEN 2615551211 TEL 43 3 FEB 14 23 ANDERS
6. 80 g m 61 Transmittable Documents Note Letters or graphics on the edges of a document will not be scanned 5 mm Letters in the 4 shaded area will not be scanned gt e gt 4mm 4mm Other restrictions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loaded in the feeder 62 Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time The pages will automatically feed into the machine starting from the bottom page If you need to send or copy more than 10 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feeding or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding dD 5 o ie oP Documents 1 Adjust the d
7. DELETE E SPEED DIAL key Press this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialled REPEAT key Press this key to repeat playback of a message Display This displays messages and prompts during operation and programming PLAY SKIP key Press this key to play recorded messages During playback press it to skip forward to the next message O A Look at the Operation Panel RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode Cc 2 5 T S wn E RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed or the volume of the ringer at all other times FUNCTION key Press this key to select various special functions Panel release Grasp this finger hold and pull toward you to open the operation panel Number keys Use these keys to dial numbers and enter numbers and letters during number name storing procedures SEARCHIR key Press this key to search for an automatic dialling number or if you are on a P B X extension press this key to transfer a call SPEAKER key Press this key to hear the line and fax tones through the speaker before sending a document or dialling a voice number Note Thi
8. Display messages Note If you have turned on the Caller ID function see Caller ID in Chapter 7 for display messages related to Caller ID The answering machine s transfer function has been A M TRANSFER turned on as explained in Transfer Function in Chapter 2 The print compartment cover under the operation panel is open Open the operation panel grasp the COVER OPEN top and pull toward you and then press down firmly on both sides of the print compartment cover to close it The original document is jammed See the following DOCUMENT JAMMED section Clearing Paper Jams A fax has been received in memory because the FAX RX IN MEMORY imaging film needs replacement you have run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error in Problems and Solutions in this chapter LINE ERROR An extension phone connected to the fax is being used Do not lift the fax s handset or attempt transmission at this time as this will interrupt the conversation on the extension phone LINE IS IN USE 136 MEMORY IS FULL Display Messages The memory is full This may occ
9. FAX mode The fax automatically answers and receives the incoming document TEL mode z A Fax y tone RECEIVING START MEMORY TEL FAX mode The fax machine automatically answers on one ring and receives faxes Voice calls including manually dialled fax transmissions are signalled by a special ringing sound A M mode Select this mode when you go out to receive both voice messages and faxes 143 Index A A M Program List 126 A M reception mode 32 39 80 Activity Report 121 Automatic printing 120 Anti junk fax 105 Anti Junk Fax Anti Junk Number 119 Anti Junk Number List 125 Audible signals 138 Auto cover sheet 120 Automatic dialling 73 Automatic dialling storing numbers 70 Batch page numbering 103 Broadcasting 98 C Caller ID 93 Caller ID List 95 Calling Party Control detection 45 Chain Dialling 90 Cleaning 128 131 Contrast 65 Copies 86 Copy cut off setting 88 Copy Help key 12 86 Cover sheet 120 D Date setting 29 Delete key 12 Dial mode 117 Dialling Direct Keypad 75 Normal 67 89 Rapid Key 73 89 Search 76 90 Speed 74 89 Direct Keypad Dialling 75 144 Display 10 Display messages 136 Document feeder 63 Document guides 63 Document restrictions 62 Document rollers 131 Document sizes 61 Document maximum scanning size 62 E Extension telephone Connecting 18 Using 82 F FAX recepti
10. PLAYBACK Play messages Move backward repeat Skip forward Stop Play new messages only first stop playback ERASING MESSAGES Erase single message Erase all messages RECORDING A MEMO RECORDING A NEW OGM FAX mode TEL mode TEL FAX mode TRANSFER FUNCTION New transfer number Record transfer OGM To quickly disconnect OGM ONLY MODE SHARP SHARP ELECTRONICS U K LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION PRINTED IN SPAIN TINSE3979FFZZ
11. Press 2 if you want to use it as a regular Rapid Key e Initial setting 2 FUNCTION until OQ Press display POLLING shows YES STOP NO D or D CALLER ID Setting 15 CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function press 1 To turn Caller ID off press 2 Caller ID is explained in more detail in Caller ID in Chapter 7 e Initial setting 2 FUNCTION until 4 Press display CALLER ID shows YES NO Soe D or D COVER SHEET MODE 119 Option Settings 120 Setting 16 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off e Initial setting 2 oe until Press display COVER SHEET MODE shows YES STOP NO Q or 2 AUTO PRINT OUT Setting 17 ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off e Initial setting 2 Display OE AUTOPRINTOUT Fok YES D or D FINE PRIORITY Printing Reports and Lists You can print out lists showing settings and information entered in the fa
12. Redialling 77 90 Remote code number 52 Remote operations 52 Remote Reception Select 116 Removing original document 64 Repeat key 10 Resolution 65 Resolution key 11 Ringing volume 35 Rollers cleaning 131 S Scanning glass cleaning 131 Search Dialling 76 90 SEARCHIR key 11 90 Sender s name and number entering 26 Speaker key 11 34 67 89 Speaker volume 34 Speed Dial key 10 74 89 Speed Dialling 74 89 START MEMORY key 12 Stop key 12 145 Index T TEL reception mode 32 81 TEL LINE jack 16 TEL SET socket 18 TEL FAX reception mode 32 78 Tel Fax Remote Number 116 Telephone line cord 16 Telephone Number List 123 Telephone using as 89 Time setting 29 Timer List 123 Timer operations 112 Transaction Report 127 Transaction Report Print Select 116 Transfer function 47 Two in one printing 83 V Volume keys 11 34 146 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation Cut it out and carry it with you when you go out SHARP Remote Operation Guide Call your fax from a touch tone telephone and press when the outgoing message begins Enter your remote code Press After listening to your messages you can either hang up to save them or enter one of the commands on the reverse side 147 148 REMOTE COMMANDS FAX RECEPTION MODES
13. your messages using the remote commands You can also use these commands to change the reception mode and other settings Remote code number 52 To perform remote operations you must first program a remote code number This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine The remote code number has been set to 001 at the factory If you want to change it press the panel keys as shown below Press these keys FUNCTION O The display will show A M SETTINGS Press these keys The display will show REMOTE CODE Enter a 3 digit number by pressing the number keys 2 2 2 Example Press the START MEMORY key and oP then the STOP key START MEMORY Remote Operations Toll Saver When you call the UX 470 to listen to your messages it will answer after two rings if it has received at least one message or after four rings if it has not received any messages MEOE This allows you to save money on telephone charges particularly if you are calling long distance If the machine does not answer after the second ring you can simply hang up before it answers saving yourself the cost of that call D 172 lt a If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the UX 470 will answer after the number of rings set with
14. 555 1224 HO BATE START RECELVER TH TIRE PAGES TYPE NOTE 4 4 i QE FER 03 34 WY ai 1 SEND OK 4 2 GE FER 03 35 12h 2 BOADCAST 3 GE FER 03 38 JACK SMITH 537 2 SENIN a 4 QE FER 03 45 JACK SMITH ane i TIMER SEHD ok i TITAL pq 3 5 x GRAHD TOTAL TIME aH 213 x PAGES 7 TEMS GSO IESE SR EGR aa fol iiariatra aS DEC ETT IGOR In Eek iodc nob ilgG Gri ac okgon a ibd eb gic ee Explanation of headings SENDER The fax number of the other machine involved in the transaction In the case RECEIVER of a transmission the number dialled appears In the case of a reception the PAGES NOTE programmed ID of the sending machine appears If this machine does not have an ID function the communication mode will appear for example G3 Number of pages transmitted or received OK Transmission reception was normal P FAIL A power failure occurred If you have power and the problem persists try a different outlet If necessary have an electrician check your power lines JAM A problem with the paper or original document occurred Make sure the paper or document is loaded properly Make sure the operation panel is shut securely NO PAPER You ran out of paper during reception Printing Reports and Lists COM E 0 to COM E 7 A telephone line error prevented the transaction See Line Error in Chapter 11 CANCEL Transmission was cancelled because the STOP key was pressed no document
15. If desired you can connect an extension telephone to the same line as your fax This can be used to make and receive calls as normal For details on initiating the receipt of faxes from an extension phone see Receiving Dcouments in Chapter 4 Comments More than one extension telephone may be connected to the same line as the fax provided the total REN value does not exceed 4 The TEL SET socket sealed with a protective cover has been provided on the back of the unit The safety status of this socket is TNV and is provided for the connection of approved telephone equipment only where appropriate To ensure continued safety compliance do not connect any other equipment to this socket 18 Loading the Imaging Film ao al amp To no Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images The print head in the fax applies heat to the imaging film to transfer ink to the paper Follow the steps below to load or replace the film When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 95 A4 pages The initial starter roll of imaging film included with your fax can print about 30 A4 pages Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film 1 Open the operation panel by grasping the finger hold and pull
16. Option Setting 3 see Chapter 8 the ring setting for FAX reception mode Press these keys FUNCTION The display will show A M SETTINGS 2 Press these keys The display will show TOLL SAVER 3 Press 1 to turn Toll Saver on or 2 to turn it off 9 or 4 Press the STOP key STOP 53 Remote Operations Retrieving your messages 5A Note You can also access the UX 470 for remote operation when the reception mode is set to FAX In this case call the UX 470 press the key immediately after it answers and then continue from Step 2 below Call the UX 470 from a touch tone telephone When your outgoing message begins press the key on E the telephone e You will hear a short beep and the outgoing message will stop Enter your remote code number and then by pressing the keys on the telephone e You will hear a series of beeps equal to the number of messages recorded or one long beep if four or Example more messages have been received The machine will then play back the messages beeping once at the end of each message When all messages have been played back you will hear a long beep If no messages have been received you will hear a short beep You can either hang up or perform any of the operations described in the following section Other remote operations Remote Operations 3 While the messages are playing you can do any of
17. Pick up the handset and check for a dial tone Call the receiving machine by normal manual dialling and confirm its response amp G fe E es shooting Nothing is printed at the Make sure that the document for transmission is receiving end placed face down in the feeder A distorted image is Noise on the telephone line may cause received at the other end distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service Reception and copying problems Problem Check and remedy The power is on but no e Make sure the wall socket is connected to the reception takes place TEL LINE socket and not the TEL SET socket Make sure that the document is loaded properly in the feeder of the transmitting machine Print a report or make a copy to confirm the printing ability of your machine The printing paper comes out blank when you try to receive a document 133 Problems and Solutions General print quality is poor The received document is faint It is important to select a paper that is appropriate for the thermal transfer printer in your fax We recommend using laser quality paper that has a very smooth finish Copier paper will work but it sometimes tends to yield a lighter print quality Ask the other party to send higher contrast documents If the
18. Return to Step 3 to store another number or press STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label STOP Step 3 or Note Numbers stored for automatic dialling will appear on the Telephone Number List printout so this facility should not be used to store least cost routing or system access passwords which need to remain private Note To confirm that Automatic Dialling numbers have been stored correctly print out the Telephone List The procedure for doing this is explained in Chapter 9 Printing out Reports and Lists 71 Sending a Fax by Automatic Dialling Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialling in Chapter 6 Making Telephone Calls Note An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling Clearing numbers 1 Press these keys FUNCTION 9 The display will show FAX TEL MODE Press 2 to select CLEAR 2 Enter the Speed Dial number that you want to clear by pressing the number keys Q Example Press the START MEMORY key START MEMORY Return to Step 3 to clear another number or press STOP to exit STOP Step 3 or Making changes 72 To make changes in a number previousl
19. any of the locations are marked Busy or have a communication error code If so send the document to those locations again Sge TES oits N E Nit 99 Cover Sheet Cover Sheet You can have the Fax generate a cover sheet and send it as the last page of each of your fax transmissions You can select a message y URGENT AUTOMATIC COVER SHEET DATE S FEB 1999 14 33 TO MACDONALD FAX NO 376 552 2836 FROM Johe Doe Corr FAX NO 201 555 1234 2 PAGES WERE SENT CINCLUDING THIS COVER SHEET For the recipient s name to appear you must dial using a Speed Dial or Rapid Key number with the name programmed Your name and number must be programmed as explained in Chapter 1 Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off Press these keys The display will show OPTION SETTING 2 Press these keys The display will show COVER SHEET MODE 100 FUNCTION O 9 9 Cover Sheet 3 Press 1 YES to turn on the cover sheet function or 2 NO to turn it off YES NO The display will show Q ak AUTO PRINT OUT 4 Press the STOP key to return to the STOP date and time display Selecting a header message optional When the cover sheet function is turned on you can also sele
20. by automatic dialling and the line is busy or the receiving fax machine does not answer Your fax machine will automatically reattempt the call See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 3 137 shooting Q Ke fe 2 i es Display Messages SEARCH DIAL The SEARCH R key has been pressed Press or to search for an automatic dialling number or press STOP io return to the data and time display See Using the SEARCH R key in Sending a Fax by Automatic Dialling in Chapter 3 TOTAL PAGE S 01 Audible signals Continuous tone 3 seconds Number of pages transmitted received or copied Indicates the end of transmission reception or copying Intermittent tone 3 beeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 138 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn t feed properly during transmission or copying or DOCUMENT JAMMED appears in the display first try pressing the START MEMORY key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the
21. by changing Option Setting 9 This procedure is described in Chapter 8 Option Settings If you are connecting the fax to a PBX you may need to reset the fax to the appropriate recall mode for the PBX This is done by setting Option Setting 11 as described in Chapter 8 If you intend to use a computer fax modem on the same phone line you must reset Option Setting 12 Fax Signal Receive to NO in order to prevent transmission and reception errors This procedure is described in Chapter 8 Option Settings The facsimile machine will not ring in response to incoming calls and cannot be used to make outgoing calls in the absence of mains power to the machine For this reason it is recommended that the fax is not left as the only telephone instrument on line when in this state Your fax cannot be used on a key system without the necessary adaptation of the system Please consult the installers of the system if this is required Connections 2 amp w ay no os Trays Attach the paper tray extension Pull the paper release plate forward Insert the paper tray extension horizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps into place Attach the original document support Note The original document support has a top side anda bottom side If you cannot insert the tabs on the support into the holes turn the support over 17 Connections Other devices
22. cartridge over grasp the handle and insert the cartridge into the print compartment 22 Loading the Imaging Film 2 amp 8 7p 1 Rotate the large gear toward you until the film is taut 12 Gently close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 13 Load paper in the paper tray and then press the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading the Printing Paper FUNCTION Display shows Oo finmiacze FM ON When to replace the imaging film Replace the imaging film when the display shows FILM END Use the following imaging film which is available from your dealer or retailer Sharp UX 3CR Imaging Film 23 Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray The maximum number of sheets is 60 for paper from 60 to 75 g m 50 for paper from 75 to 90 g m Fan the paper and then tap the edge against a flat surface to even the stack 2 Pull the paper release plate toward you 3 Insert the stack of paper into the tray print side down e If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing
23. las Directivas 89 336 CEE y 73 23 CEE modificadas por medio de la 93 68 CEE Denna utrustning uppfyller kraven enligt riktlinjerna 89 336 EEC och 73 23 EEC s som kompletteras av 93 68 EEC Dette produktet oppfyller betingelsene i direktivene 89 336 EEC og 73 23 EEC i endringen 93 68 EEC T m laite t ytt direktiivien 89 336 EEC ja 73 23 EEC vaatimukset joita on muutettu direktiivill 93 68 EEC 89 336 EEC EMC directive 73 23 EEC Low voltade directive 93 68 EEC CE Mark regulation This equipment is not designed for making emergency telephony calls when the power fails Alternative arrangements should be made for access to emergency services Introduction Welcome and thank you for choosing a Sharp facsimile The features and specifications of your new Sharp fax are shown below Automatic dialling Rapid Key Dialling 5 numbers Speed Dialling 40 numbers Imaging film Initial starter film included with fax machine 10 m roll approx 30 A4 pages Replacement film UX 3CR 30 m roll two rolls in package one roll yields approx 95 A4 pages Automatic document 10 sheets max feeder Memory size 512 KB approx 30 average pages with no voice messages recorded or 24 minutes of voice mes sages including OGMs with no documents in memory Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 15 seconds Sharp special mode Reception modes FAX TEL TEL FA
24. periods of inter message silence when you play back your messages D 172 lt q MEE However if you are a subscriber to such telephone services as Call Waiting or Call Forwarding signals used by these services may be mistaken for a CPC signal causing the machine to hang up during a call In this case follow the steps below to turn off CPC detection Note CPC may not operate from some types of telephone exchanges For this reason periods of silence and or telephone exchange end of call signals may be recorded even if CPC detection is turned on 1 Press these keys FUNCTION The display will show A M SETTINGS 2 Press these keys The display will show CPC DETECTION 3 Press 1 to turn CPC detection on or 2 to turn it off Qo 4 Press the STOP key STOP 45 Optional Answering Machine Settings OGM only mode If needed you can turn off recording of incoming messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes sent by automatic dialling 1 Press these keys FUNCTION D The display will show OGM ONLY MODE 2 Press 1 to turn on OGM only mode or 2 to turn it off Dor 3 Press the STOP key STOP 46 Transfer Function Transfer Function The Transfer function is used to make the UX 470 automatically call you at a specified number ev
25. takes place on the print side of the paper Printing on the reverse side will result in poor print quality 24 Loading Printing Paper 2 amp 8 7 4 Push the paper release plate back down If the paper release plate is not pushed down paper feed errors will result Note When receiving faxes or copying documents do not allow a large number of pages to accumulate in the output tray This may obstruct the outlet and cause paper jams 5 Your fax has been set at the factory to print at normal contrast Depending on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys SO The display will show PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT NORMAL LIGHT O r The display will show COPY CUT OFF Press the STOP key to return to the date and time display STOP 25 Entering Your Name and Fax Number Entering Your Name and Fax Number Once you enter this information it will automatically appear at the top of each fax page you send Before you can begin using your fax you need to enter your name and the telephone number of your fax You also need to set the date and time S 3 key _ O o OOCGJ7 o ce FUNCTION key Q o P oo0o00 OLD De key STOP key Note The imaging film and printing paper must be
26. up in some cases particularly when the Transfer function is used the UX 470 may not accept new calls for one or two minutes after you hang up unless you first press twice Comments When a remote command is accepted by the machine you will hear one beep Ifan incorrect command is entered you will hear four beeps In the latter case re enter the correct command When entering a command do not pause longer than 10 seconds between each digit If you do a 4 beep error signal will be issued and the digits entered up to that point will be disregarded In this case re enter the command from the beginning If you make two errors causing two 4 beep signals to be issued while entering your remote code number the line will be disconnected This prevents unauthorized people from attempting to guess your remote code number If you pause for longer than 10 seconds before entering a command you will be disconnected Remote Operations Other remote operations After listening to your messages you can do any of the operations described below by pressing the appropriate keys on the telephone Note The following commands cannot be entered while messages are being played back If you do not want to wait until playback ends to enter a command first stop playback by pressing 0 and and then enter the command MEOE D 172 lt a Changing the fax reception mode Select a new reception mode by pre
27. 2 Enter four digits for the Year Ex 1999 Enter two digits for the Hour 00 through 23 Enter two digits for the Minute 00 through 59 When finished press STOP START MEMORY STORING AND CLEARING NUMBERS FOR AUTO DIALLING Note Imaging film and paper must be loaded to perform the following operation 1 Press Function Ss oA Display shows FAX TEL MODE 2 Press 1 to store a number or 2 to clear a num ber 3 Enter a 2 digit Speed Dial number from 01 to 05 for Rapid Key Dialling or 06 to 45 for Speed Dialling If you are clearing a number go to Step 7 Enter the full telephone fax number Press 6 Enter the name of the location by pressing number keys max of 20 characters Refer to the letter entry table in ENTERING YOUR NAME AND NUMBER 7 Press STOP STARTIMEMORY SENDING DOCUMENTS Place your document up to 10 pages face down in the document feeder Normal Dialling SPEAKER 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person an swers ask them to press their Start key 4 Press Rapid Key Dialling Press the appropriate Rapid Key Transmission will begin automatically Speed Dialling SPEED DIAL 1 Press 2 Enter 2 digit Speed Dial number 3 Press START MEMORY RECEIVING DOCUMENTS a 14 FEB 10 30 l 14 FEB 10 30 RECEPTION Press MODE
28. 96 If desired you can set your fax to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is calling without having to look at the display To use this function enter the desired phone number by following the steps below only one phone number can be entered Caller ID Press the keys shown at right FUNCTION PRIORITY CALL will appear in the amp B display 2 Press 1 to enter a number or 2 to clear a number If you pressed 2 go to Step or ar Doe 3 Enter the phone number including the area code by pressing the number keys OOO 09009 max of 20 digits Example 4 Press the START MEMORY key and stop then the STOP key START MEMORY Note This facility will not work if the calling party has instructed the telephone network to withhold their Caller ID information Blocking voice calls With Caller ID turned on you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions the Anti Junk Fax function can normally only prevent faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function set Option Setting 13 to YES as de
29. HOO QO OOOO IROOIO 909 z QOQOQ0QQO 000 R Q OO m OO A AAA et 4 6 Q Press this key to change case Q Q Press this key to move the cursor to the left SYMBOLS OG Q Press this key to move vA Z the cursor to the right Press either key repeatedly to select one of the following symbols NHB amp 5 lt gt _ Joec 7 Press the START MEMORY key to save your name in memory START MEMORY The display will show SECURITY SELECT 8 Press the STOP key to return to the date and time display STOP 28 Setting the Date and Time 2 amp 8 7p Setting the Date and Time The date and time appear in the display and reports and are printed at the top of every page you fax FUNCTION key START MEMORY key Note The imaging film and printing paper must be loaded before the date and time can be set 1 Press these keys FUNCTION The display will show ENTRY MODE 2 Press the key three times The display will show DATE amp TIME SET Note The fax is Year 2000 compliant 29 Setting the Date and Time 30 Press the START MEMORY key START MEMORY e The currently set date will appear in the display Enter a two digit number for the day 01 to 31 e To correct a mistake press the SPEED DIAL key to move the cursor back to the mistake and t
30. NO The UX 470 will answer after 20 rings after which it will wait to receive a remote command Most callers will hang up before it answers however when you call the UX 470 from a remote location you can wait until it answers listen to your messages and then erase them see Remote Operations in this chapter Automatic fax reception YES The reception mode will switch to FAX mode allowing the UX 470 to continue to receive faxes automatically without broadcasting an OGM on answering With this setting you can still use the remote commands to listen to your messages and erase the message memory see Remote Operations in this chapter Automatic fax reception is set to NO at the factory before shipping If you want to set it to YES press the panel keys as follows Press these keys FUNCTION The display will show A M SETTINGS Press these keys S The display will show ON A M FAILURE Press 1 to turn automatic fax reception Q of 2 on or 2 to turn it off STOP Press the STOP key Optional Answering Machine Settings Calling Party Control detection When a caller hangs up your local telephone exchange will issue a signal called a Calling Party Control CPC signal via the telephone line Your UX 470 has been set to detect this signal and this allows it to immediately stop recording when a caller hangs up thereby saving memory space and freeing you from having to listen to long
31. ON ALLEN 2015551211 AM 125 Printing Reports and Lists A M Program List This list shows the settings and codes programmed for the answering machine A M PROGRAM LIST GS FEB 1999 14742 FOR Johe Doe Core 201 555 1234 ITEM CONTENT OGM RECORDING GENERAL RECORDED TGLL SAVER YES RECORDING TIME 4 MIN REMOTE CODE HO 111 OVERRIDE CODE NO 222 TRANSFER TELEPHONE NO 281 555 3456 TRANSFER TELEPHONE CALLING NO ON A M FAILURE HO SUNIT SETS TO AUTO FAX RCV CPC DETECTION YES OGM ONLY MODE NO Message List 126 This list shows information about the messages currently recorded in the answering machine including the date and time of recording the length and the type ICM or memo MESSAGE LIST Z FEB 1999 14 46 FOR Johe Doe Core 241 555 1234 NO RECORDED TIME MESSAGE LENGTH TYPE i 3 FEB 14 66 aq MENO z2 GBZ FEB 14 04 gg ICM Printing Reports and Lists Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key D Ba Cc 2 ab PRINT SET UP LIST 5 3 FEB 1999 14 07 FOR Johe Doe Core 201 555 1234 NO ITEM SETTING 1 INITIALIZE FILM G3 FEB 1999 2 13 RECEPTION RATIO AUTO 2 23 PRINTING RATIO IN MEMORY FULL 93H 3 2 IN 1 PRINT NO 4 PRINT CONTRAST NORMAL 5 COPY CUT OFF YES Transaction Report This report is printed out automatically after an operation is complete
32. ORE JUNK will appear in the function display D amp amp 2 Press 1 to store a number in the Anti SET CLEAR Junk Number List or 2 to clear a or number from the list 3 Storing Enter a 1 digit number from g 1 to 5 This number identifies the D 3 iS fax voice number you will store in the Ne next step Example Clearing Enter the number which identifies the fax voice number you want to clear and go to Step 5 105 Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block max of 20 digits 0 000009 Example 5 Press the START MEMORY key START MEMORY 6 Return to Step 3 to enter or clear STOP another number or press STOP to exit Step 3 or 106 Sending Documents From Memory Sending Documents From Memory With this function the original document is scanned immediately stored in memory and then transmitted once the connection to the receiving machine is made This is convenient when transmitting to places where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned Load the document s The display will show READY TO SEND e Set the reso
33. Press the STOP key to return to the STOP date and time display Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls To make or receive a phone call the power must be on Pick up the handset or press the SPEAKER key Listen for the dial SPEAKER tone or Dial the number using one of the ABC___ DEF following methods 1 2 3 e Normal Dialling Enter the full telephone number with the numeric 4 5 keys T 9 e Rapid Key Dialling Press the appropriate Rapid Key e Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys Phone Calls D iS x Gy o Speak with the other party when they answer e If you pressed the SPEAKER key pick up the handset to talk 89 Making Telephone Calls Comments While the handset of the fax is lifted off hook an extension phone connected directly to the fax cannot be used to speak with the other party The fax may interrupt a voice call received on an extension phone if the reception mode is set to A M and there is a period of silence during the conversation If you are on a tone dial phone you can prevent this by pressing any three keys on the phone immediately after you answer Note Do not enter the code to activate fax reception 5 Chain Dialling After lifting the handset you can dial any combination of Normal Dialling Ra
34. SHARP k i DOOMNDOORWOD FACSIMILE OPERATION MANUAL Installation Using the Answering Machine Sending Documents Receiving Documents Making Copies Making Telephone Calls Special Functions Option Settings Printing Reports and Lists Maintenance Troubleshooting MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover under no circumstances should the plug be used without the fuse cover fitted In the unlikely event of the socket outlet in your home not being compatible with the plug supplied cut off the mains plug and fit an appropriate type observing the wiring code below DANGER The fuse from the cut off plug should be removed and the plug should be disposed of in a safe manner Under no circumstances should the cut off plug be inserted into a socket outlet as a serious electric shock may occur If you are not sure how to do this get help from a qualified electrician IMPORTANT The wires in this mains lead are coloured in accordance with the following code GREEN AND YELLOW Earth BLUE Neutral BROWN Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked by the letter E or by the safe
35. The machine could be seriously damaged if it falls e Never install telephone wiring during a lightning storm e Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations e Never touch uninsulated telephone wires or terminals unless the tele phone line has been disconnected at the network interface e Use caution when installing or modifying telephone lines e Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning e Do not use a telephone to report a gas leak in the vicinity of the leak e The socket outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine on a telephone line using any of these services you may experience errors during transmission and reception of facsimile messages This facsimile machine is not compatible with digital telephone systems Regulatory information This facsimile machine is only designed to operate in the country where approved Your Sharp UX 470 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network PSTN it is also approved for connection via a Private Branch Exchange PBX and
36. X A M Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Note The facsimile machine is Year 2000 compliant Based on ITU T Test Chart 1 at standard resolution in Sharp special mode excluding time for protocol signals i e ITU T phase C time only Display Recording system Halftone greyscale Applicable telephone line Compatibility Compression scheme Scanning method Effective printing width Input document size Effective scanning width Contrast control Copy function Telephone function Power requirements Operating temperature Humidity Power consumption Dimensions Weight 16 digit LCD display Thermal transfer recording 64 levels Public switched telephone network PBX ITU T CCITT G3 mode MH MR Sharp Sheet feeder CIS Contact Image Sensor 204 mm max Automatic feeding Width 148 to 210 mm Length 140 to 297 mm Manual feeding Width 148 to 210 mm Length 140 to 600 mm 210 mm max Automatic Dark selectable Single Multi copy Sort copy 99 copies page Standard Cannot be used for incoming outgoing if power fails 230 V AC 50 Hz 5 to 35 C Maximum 85 Stand by 3 0 W Maximum 115 W Width 343 mm Depth 313 mm Height 312 mm Approx 3 4 kg As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior
37. above procedure to select the message and then press the PLAY SKIP key to listen to it To return to the date and time display press the STOP key twice Note that the general outgoing message cannot be erased If you need to change it simply repeat the recording procedure The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above Operating the Answering Machine Operating the Answering Machine Activating the answering machine Activate the answering machine before you go out as follows EEA D 172 lt a Press the RECEPTION MODE key until the arrow in the display points to meet MODE A M e The outgoing message will play you can stop playback by pressing the STOP key TEL FAX e It will not be possible to set the v TEL FAX A M reception mode to A M if a general outgoing message has not been recorded When the reception mode is set to A M the UX 470 will answer incoming calls after two rings if it has received at least one incoming message or after four rings if no messages have been received For more information see Toll Saver in Remote Operations in this chapter Note If the memory is full from messages previously recorded MEMORY IS FULL will appear in the display To set the reception mode to A M you must first erase some or all of the stored messages Note In A M mode the machine will automatically switch to fax recepti
38. appear in the display beginning just before the second ring The information will continue to be displayed until you pick up the handset or until the fax answers automatically if it is in FAX mode Note At present most caller id equipped telephone networks only supply the caller s number therefore the caller s name will only appear providing that the caller s name and number have been programmed into memory Display example DOE JOHN 444 555 6666 Caller s name Display messages 94 Caller s number One of the following messages will appear while the fax rings if caller information is not available NO SERVICE CALLER ID ERROR WITHHELD No caller information was received from your telephone company Make sure that the telephone company has activated your service Noise on the telephone line prevented reception of caller information Caller information was not provided by the telephone company at the caller s request Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 20 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have received 20 calls each new call will delete the oldest call Note At present most caller id equipped telep
39. can be used with either Loop Disconnect LD or Dual Tone Multi Frequency DTMF signalling Your facsimile machine is not suitable as an extension to some payphones or for use on shared service lines REN The Ringer Equivalence Number REN of your fax machine is 1 The total number of instruments that can be connected to an exclusive line is determined by adding the REN values of each instrument The total should not exceed 4 0 A telephone provided by BT is assumed to have a REN of 1 unless otherwise marked Satisfactory ringer operation can not be guaranteed in installations consisting of mixed apparatus types even if the REN value does not exceed 4 Emergency services Emergency services 999 can be called from this apparatus Please display on the telephone the number required to access that service together with the number of the telephone using the label provided Private branch exchange PBX connection Your facsimile machine is approved for connection to the Public Telephone Network PSTN via compatible PBX systems Consult your supplier for a list of suitable PBX systems It cannot be guaranteed that this facsimile machine will operate correctly under all possible conditions of connection to compatible PBX systems This facsimile machine has been approved for use of the following facilities Simple telephone Tone dialling DTMF Loop disconnect Pulse dialling Memory dialling Loudspeaking Call Progress Monit
40. contrast is still too low your fax may have a problem Print a report or make a copy to check your fax s printing ability Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again The print head may be dirty See Fax print head in Chapter 10 Make a copy of another document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in Chapter 10 Reception copying is interrupted If reception or copying takes place continuously for a long time the print head may overheat Turn off the power and let it cool down A received document or copy prints out in strips 134 Make sure the operation panel and the printer compartment cover under the operation panel are completely closed press down on both sides of each To close the printer compartment cover grasp the top of the operation panel and pull to open it and then press down on both sides of the printer compartment cover Problems and Solutions General problems Problem Check and remedy e Make sure the fax is plugged in and the imaging film and paper have been loaded Programming Inf
41. ct a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission Load the document s e The document must be loaded before a message can be selected e The cover sheet function must be turned on 2 Press these keys FUNCTION 6 The display will show D COVER SHEET HEAD Sge TES a6 nc ape Nit 101 Cover Sheet 3 Selecta message by entering a number 102 from 1 to 4 1 URGENT 2 IMPORTANT Example 3 CONFIDENTIAL 4 PLS DISTRIBUTE Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering P 01 P 02 etc to batch numbering which means that a slash and the total number of pages being sent are added after each page number for example P 01 05 P 02 05 etc This allows the receiver to check for missing pages Load the document s e The document must be loaded before batch page numbering can be set 2 Press these keys FUNCTION The display will show CO PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys e If you are sending a cover sheet do not include it in the total number
42. d 230 V f outlet ii Pross START MEMORY 3 Plug one end of the telephone line into the 5 Enter your name by pressing the appropriate TEL LINE socket on the rear of the fax and number keys as shown below tne other ena into your telephone Wallgocket To enter two letters in succession that require the same key press the SPEAKER key after enter ing the first letter RECORDING AN OUTGOING OO 100 s OOOOO MESSAGE acca ee eee C RA U oe i l FUNCTION E Wie OO w me OOD 8880 9880 909 Display shows OGM RECORDING ie OOO 0O z OOOO 2 Press 3 See 0000 99 ABC DEF SPEED E gee D Ee DOH O ingne erer TRANSFER to record an outgoing message O Q E for the Transfer function E E Cy a a Mov t 4 Press the REC MEMO key and then speak Q the et facing the MIC mark on the lower left corner of O QA Qe Moves cursor to the machine at a distance of about 30 cm the right 5 When finished press the STOP key or re Press either key one or more times to select place the handset and enter a symbol STOP STOP STOP 6 Press 6 When finished press 8 142 SETTING THE DATE AND TIME Note Imaging film and paper must be loaded to perform the following operation Press function 0 9009 DATE amp TIME SET Display shows Press the START MEMORY key STARTIMEMORY Enter two digits for the Day 01 through 31 Enter two digits for the Month 01 through 1
43. d to allow you to check the result The fax is set at the factory to print out the report after every transmission but you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 8 as described in Chapter 8 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The Transaction report cannot be printed out manually 127 Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance First unplug the telephone line then unplug the power lead o a 2 Pull the paper release plate forward and remove the paper 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 128 Maintenance 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper 10 O iS s T Print head Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning 129 Maintenance 6 Place the imaging film cartridge back in the print compartment 7 Gently clos
44. detect a fax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been made The handset of a parallel extension telephone can however be picked up to answer the call To stop pseudo ringing once the handset is lifted press key on the dial pad of the phone this is only possible from a tone dial phone If pseudo ringing is not cancelled in this way the fax machine will send fax tones down the line rendering conversation impossible The duration of pseudo ringing can be adjusted with Option Setting 10 See Chapter 8 Option Settings Receiving Documents e You can change the number of rings on which the machine answers calls by changing Option Setting 3 See Chapter 8 Option Settings Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX Dw RECEPTION TEL FAX S E MODE 2 0 p a O 23 TEL FAX A M RA When the reception mode is set to FAX the machine will automatically answer all calls on 1 ring and receive inc
45. ding a Fax by Automatic Dialling Speed Dialling 74 Speed Dialling can be used to dial any number that has been stored for Automatic Dialling Load the document s The display will show READY TO SEND e Set the resolution and or contrast if desired RESOLUTION Press the SPEED DIAL key and then enter the two digits of the Speed Dial SPEED DIAL number by pressing the number keys T gt e To enter numbers 1 through 9 first enter 0 and then the number Example Check the display If the name or number shown is correct press the START MEMORY key If not press the STOP key and then repeat Step 2 Sending a Fax by Automatic Dialling Direct Keypad Dialling You can also enter a full number with the number keys and then press the START MEMORY key to begin dialling You can use this method to dial a full number when you don t need to speak to the other party before faxing 7 Load the document s The display will show foe 55 xe Se N o jo oo READY TO SEND RESOLUTION e Set the resolution and or contrast if desired 2 Enter the number of the receiving eee machine by pressing the numeric keys 4 2 3 e If a pause is required between any GHI JKL__MNo of the digits to access a special 4 6 service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display If the
46. duction on or 2 to turn it off AUTO 100 O v If you selected AUTO go to Step 3 If you selected 100 go to Step 4 If you selected AUTO select the reception ratio to be used in the event that the memory becomes full automatic reduction is not possible when the memory is full Press 1 for 93 or 2 for 100 93 100 O v Receiving Documents 4 Press the STOP key STOP Substitute Reception to Memory In situations where printing is not possible such as when your fax runs out of paper the imaging film needs replacement or the paper jams incoming faxes will be received to memory When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER FILM END or PAPER JAMMED When you add paper replace the imaging film or clear the jam the stored documents will automatically print out Documents D S D O am v If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the document print out size may not match the size of the printing paper 85 Making Copies Your fax can also be used to make copies Single and multiple copies up to 99 per original can be made enabling your fax to double as a convenient office copier 1 Load the document s face down Maximum of 10 pages The display will show READY TO SEND e S
47. e and have it send a document previously loaded in its feeder to your machine without operator assistance In other words the receiving fax machine not the transmitting fax machine initiates the transmission You can use your machine to both poll and be polled by others To use the polling function you must first set Rapid Key 05 POLL for use as a polling key This is done by changing Option Setting 14 as described in Chapter 8 Option Settings Note that when Rapid Key 05 POLL is set as a polling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key Dial the fax machine you want to poll using one of the following methods e Pick up the handset or press the K 2 2 SPEAKER key and dial the full fe number Wait for the fax answerback tone Example e Press the SPEED DIAL key and enter a 2 digit Speed Dial number e Enter the full number using the numeric keys Sge Te a6 nc ape Nit 2 Press Rapid Key 05 POLL e If you used the handset replace it when POLLING appears in the display Reception will begin 109 Polling Requesting a Fax Transmission Being polled polling standby To let another fax machine poll your machine simply set the reception mode to FAX and load the document s to be sent
48. e the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 8 Reinsert the paper in the paper tray and push the paper release plate back down 130 Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies Open the operation panel grasp the finger hold and pull up and wipe the scanning glass and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies 10 Adhesive cellophane tape is useful for removal of debris from the rollers Take care not to leave any pieces of tape on the rollers O iS s T Document rollers Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolour the machine 131 Troubleshooting Problems and Solutions Line error Problem Check and remedy LINE ERROR appears in the display and or a transaction report is printed out with COM E anda number from 0 to 1 2 3 4 5 6 or 7 in the NOTE column No dial tone when you pick up the ha
49. earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back automatically Recording a Memo You can record a memo for yourself or other users of the UX 470 The memo will be played back when incoming messages are listened to Press and on the telephone 2 When you hear a short beep speak into the telephone to record the memo 3 When you are finished press 0 and e If the UX 470 detects a certain period of silence it will stop recording automatically 59 Remote Operations OGM only mode To turn on OGM only mode press 1 1 and Your outgoing message will play but callers will not be able to record a message Faxes sent by automatic dialling will be received To turn off OGM only mode press TY we i and 60 0 0 Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once K2 Pe Loading one page at a time oe 210 mm D 3 Minimum Maximum 30 size mm size 140 mm 600 mm Minimum Maximum weight weight 52 g m 157 g m2 Loading several pages at once Minimum 448 hm Maximum en size gt size fe mm 297 mm Minimum Maximum weight weight 52 g m
50. er 7 Press the UP or DOWN key Make y sure the SPEAKER key has not been pressed and the handset is not lifted DOWN UP or gt e The ringer will ring once at the selected level then the date and time will reappear in the display 2 if you selected RINGER OFF OK press the START MEMORY key Note When set to TEL mode the fax machine will ring even if the ringer is turned off When set to TEL FAX mode the special pseudo ringing sound will be generated if the machine detects a voice call or manually dialled fax Volume Adjustment Display RINGER HIGH f RINGER MIDDLE l RINGER LOW t RINGER OFF OK START MEMORY iS ne amp S n 35 Using the Answering Machine The UX 470 s built in answering machine allows you to receive both voice messages and fax transmissions while you are out MEE To use the answering machine record an outgoing message and then set the reception mode to A M when you go out D 172 i m lt a Recording an Outgoing Message The outgoing message OGM is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax The general message box must warn callers that no further recording is possible if one long beep followed by four consecutive short beeps are heard Example Hello You ve reached the ABC company N
51. ery time it receives an incoming message This lets you hear your messages immediately after they come in even when you are at a remote location D s 172 lt a When you answer the telephone you will hear your recorded message telling you that the call is a transfer call Enter your remote code number and The answering machine will then play back your messages You can also perform any of the remote operations described in the previous section Note When you hang up after a transfer call the UX 470 will not immediately resume normal operation If you want the UX 470 to accept calls immediately after a transfer call enter 9 twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice Programming the transfer number To use the Transfer function you must first give the UX 470 the number to call the transfer number This is done by pressing the panel keys as follows 1 Press these keys FUNCTION The display will show A M SETTINGS 2 Press these keys OO O O The display will show TRANSFER ENTRY 47 Transfer Function Press the START MEMORY key START MEMORY Enter a transfer number max of 32 digits including pauses by pressing the number keys D O Example Press the START MEMORY key and then the STOP key STOP START MEMORY Recordi
52. et the resolution and or contrast if RESOLUTION desired The default setting for copying is SUPER FINE 2 Press the COPY HELP key Y HELP The display will show COPY MODE 1 MULTI COPY 2 SORT COPY START COPY If you are only making one copy of the original or of each original and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of each original and want to make an enlargement or reduction setting press the START MEMORY key and go to Step 5 86 Making Copies 3 Press 1 MULTI COPY if you do not want the copies sorted Press 2 SORT MULTI SORT COPY if you want the copies sorted or Example of three oiieinal copies each of three aele Originals originals Sorted sort ade Not sorted muLti COPY N m a caer ale ale lo lele alale alele olele The display will show ENTER 01 99 4 it you are making one copy per original press the START MEMORY key If you are making multiple copies per original enter the number of copies per original if the number is less than 10 enter a 0 before the number Example Nine copies per original The displa
53. ey after speaking press your START MEMORY key before the sender presses their Start key e Make sure that the display shows RECEIVING then replace the handset Ce RECEIVING SM Answering with an extension phone Answer the extension phone when it rings 2 if you hear a soft fax tone wait until your fax responds the extension phone will go dead if it is connected to your fax or you will hear pronounced high pitched tones if the phone is connected to a separate wall socket then hang up Oe Phone goes dead gt or pronounced high pitched tones 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax press 5 and on the extension phone only on a tone dial phone This signals the fax to begin reception Hang up pies OOO 82 Receiving Documents Comments Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the handset and press the START MEMORY key if you are on a pulse dial only phone The code used to activate fax reception from a tone dial extension phone 5 can be changed if desired See Option Setting 6 Tel Fax Remote Number in Chapter 8 Option Settings 2i
54. finger hold and pulling up F ro 35 oo S s 0 2 Remove the document 3 Close the operation panel making sure it clicks into place Click 139 Clearing Paper Jams Clearing jammed printing paper Pull the paper release plate forward and remove the paper 2 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 3 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers 140 Clearing Paper Jams 4 Gently close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 5 Reinsert the paper in the paper tray and push the paper release plate back down shooting Ka 3 fe E 141 QUICK REFERENCE GUIDE INSTALLATION ENTERING YOUR NAME AND NUMBER Note Imaging film and paper must be loaded to perform the following operation 1 Press D 3 Display shows OWN NUMBER SET 2 Press START MEMORY 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the SEARCH R key to move the cursor back to the mistake then Connect the handset as shown enter the correct number or letter 2 Plug the power lead into an earthe
55. g Enter a 2 digit number from 01 to 10 This number identifies the D fax number you will store in the next step Example Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 5 Enter the fax number max of 20 digits 0009000009 Example co 6 Press the START MEMORY key 85 START MEMORY a g 5 N Ww 7 Return to Step 4 to enter or clear STOP another number or press STOP to exit Step 4 or 111 Timer Operations Timer Operations The Timer function allows you to set a transmission and or polling operation to be performed automatically at a time you specify One transmission operation and one polling operation can be set at the same time and the times they will be performed can be specified up to 24 hours in advance As an example you can use this function to take advantage of off peak telephone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation Press the keys shown at right 112 TIMER MODE will appear in the display Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE Press 1 to select SET Enter the time at which you want the operation to take place in 24 hour format 2 digits for the hour and 2 digits for the minute Press the START MEMORY key H oO 00090 Exa
56. he maximum number of times your fax will automatically redial if the line is busy Enter any number from 00 to 04 In Eire enter any number from 00 to 03 e Initial setting 02 FUNCTION until Press display RECALL TIMES shows STOP e anune REMOTE RECEPTION 115 Option Settings Setting 6 TEL FAX REMOTE NUMBER TRANSFER CODE If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax you can make the fax begin reception by pressing 5 and on the phone Use this setting if you want to use a number other than 5 to begin fax reception You can enter any number from 0 to 9 e Initial setting 5 FUNCTION until OQ Press display TEL FAX REMOTE shows STOP A a REMOTE RECEPTION Setting 7 REMOTE RECEPTION SELECT If you don t intend to use the above TEL FAX REMOTE NUMBER you can turn detection of the number off This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL FAX REMOTE NUMBER while you are talking on an extension phone Press 1 to turn detection on or 2 to turn detection off e Initial setting 1 oe ae D Press ni REMOTE RECEPTION shows YES NO O or 2 TRANSACTION LIST Setting 8 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a T
57. hen enter the correct number Example the 5th 6 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 1 Enter the year four digits Example 1999 a Q Q Q Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 O 6 Setting the Date and Time Cc 2 amp g wn els 8 Press the START MEMORY key to start the clock START MEMORY The display will show STORE JUNK 9 Press the STOP key to return to the date and time display STOP 31 Selecting the Reception Mode Selecting the Reception Mode 32 Your fax machine has four modes for receiving incoming calls and faxes TEL mode This mode is the most convenient for receiving phone calls Faxes can also be received however all calls must first be answered by picking up the fax s handset or an extension phone connected to the same line FAX mode Select this mode when you only want to receive faxes on your line The fax machine will automatically answer all calls and receive incoming faxes TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing
58. hone networks only supply the caller s number therefore the caller s name will only appear providing that the caller s name and number have been programmed into memory Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears To print out the list see Chapter 9 Printing Reports and Lists Press these keys SEARCH Or The display will show REVIEWING CALLS 2 Press the key to scroll through the list from the most recent call or the key to scroll through the list from the oldest call OKO Sge TEO a6 nc Se Ni 95 Caller ID 3 if you want to dial one of the numbers in the list scroll through the list until the number appears in the display e If you want to send a fax load the document and then press the START MEMORY key STARTIMEMORY e If you want to make a voice call pick up the handset or press the SPEAKER key Dialing will begin automatically If you pressed the SPEAKER key pick up the handset when the other party answers Press the STOP key when you have STOP finished viewing the list To delete calls from the caller list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call
59. ing 1 Press these keys FUNCTION 70 The display will show FAX TEL MODE Press 1 to select SET D The display will show FAX TEL SET ENTER SPEED Enter a two digit Speed Dial number by pressing the number keys 01 to 05 for Rapid Key Dialling 06 to 45 for Speed Dialling Example Enter the fax or voice number by pressing the number keys max of 32 digits including pauses e Press the SPEED DIAL key to clear a mistake e If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row e Press the SEARCH R key to enter a space between digits Press the START MEMORY key START MEMORY Sending a Fax by Automatic Dialling Enter the name of the party by pressing the number keys as shown in the chart below Up to 20 characters can be entered e If you don t want to enter a name skip this step e To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter to advance the cursor Example SHARP 77777 444227777 G 77 009 s O00000 O00 OOO O 0000 OOOO 0O00 00 OO O00 O00 OOO OO OOO O00000 OOO Q0 OQO OOOO O00 000 0O00009 QOOO OOOO Q9 Press the START MEMORY key D 5 lt ie op Documents START MEMORY
60. ing up 2 Pull the green release on the right side of the machine forward and open the print compartment cover 19 Loading the Imaging Film If you are installing the imaging film for the first time go to Step 6 3 Remove the imaging film cartridge from the print compartment grasp the handle at the front of the cartridge and turn it over 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS Ge eK a 20 Loading the Imaging Film 2 amp 8 7 6 Remove the new roll of imaging film from its packaging e Do not yet remove the band that holds the rolls together 7 Insert the large gear into the green end of the empty spool Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool e If needed pull the spools apart slightly to allow the gears to fit the band will stretch Protrusion Large gear 21 Loading the Imaging Film 8 Insert the large gear into the large holder on the imaging film cartridge make sure it clicks into place and then insert the small gear on the other end of the spool into its holder O Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the
61. lace it on the handset rest The ends of the handset lead are identical so they will go into either socket Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 14 Power lead Plug the power lead into a 230 V 50 Hz earthed 3 prong AC outlet Connections iS ne amp S n z Caution The mains outlet socket outlet should be installed near the equipment and be easily accessable Note The machine does not have a power on off switch so the power is turned on and off by simply plugging or unplugging the power lead If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores 15 Connections Telephone line cord 16 Insert one end of the line cord into the socket on the back of the machine marked TEL LINE Insert the other end into a wall telephone socket Be sure to insert the telephone line cord into the TEL LINE socket Do not insert it into the TEL SET socket T Comments Your fax is set for tone dialling If you are on a pulse only dial line you must set the fax for pulse dialling
62. loaded before your name and fax number can be entered 4 FUNCTION 1 Press these keys SS 3 The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET 26 Entering Your Name and Number Cc 2 amp S no a8 Press the START MEMORY key START MEMORY The display will show ENTER FAX Enter your fax number by pressing the number keys Up to 20 digits can be entered e To insert a space between digits press the key To insert a press the key e If you make a mistake press the SEARCH R key to move the cursor back to the mistake and then enter the correct number The new number will replace the old number came OOO 000 Cursor A dark square mark in the display that indicates where a number or letter will be entered Press the START MEMORY key to enter the fax number in memory START MEMORY The display will show ENTER YOUR NAME Enter your name by pressing the number keys as shown in the following chart Up to 24 characters can be entered e To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter to advance the cursor Example SHARP 77777 444227777 QQ 77 27 Entering Your Name and Fax Number OO O0 OQQ0QQ 009 O00 OO c O OO L OOOO O00 OOGO u OOOO EE O00 1 000 w F Q Q O H 00009 x OOO C
63. lution and or contrast if EOUN desired T 2 Press the START MEMORY key and then 1 IN The display will show Sge TES a6 nc ape Nit ENTER STATION 107 Sending Documents From Memory 3 Enter the number of the receiving machine using one of the following C methods O O O e Press a Rapid Key e Press the SPEED DIAL key and enter a Speed Dial number Example e Enter a full telephone number by pressing the number keys Press the START MEMORY key if you entered a Speed Dial number or a full number START MEMORY e The document will be scanned and stored in memory Your fax will then dial the receiving machine and transmit the document redialling will be done automatically if necessary If the memory becomes full 108 If the memory becomes full while the document is being scanned MEMORY IS FULL will appear in the display Press the START MEMORY key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission Polling Requesting a Fax Transmission Polling Requesting a Fax Transmission Polling allows you to call another fax machin
64. mitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD e Initial setting 2 FUNCTION Display Display __ FINE PRIORITY YES NO Soe or GRAY SCALE LEVEL Setting 2 GREY SCALE SETTING This sets the grey scale used for the HALF TONE resolution setting Press 1 for 16 levels this gives lower quality and faster transmission or 2 for 64 levels this gives higher quality and slower transmission e Initial setting 2 FUNCTION until D Press display GRAY SCALE LEVEL shows 64 STOP 16 a or 2 NUMBER OF RINGS R 114 Option Settings Setting 3 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in FAX and TEL FAX reception modes Enter any number from 1 to 5 e Initial setting 1 FUNCTION until Press display NUMBER OF RINGS shows STOP E A RECALL INTERVAL Setting 4 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes e Initial setting 05 FUNCTION until Press display RECALL INTERVAL shows E STOP eet une i RECALL TIMES Setting 5 RECALL TIMES This sets t
65. mple 9 25 START MEMORY Timer Operations 6 Enter the Speed Dial number of the receiving fax machine 6 e If this is a polling operation go to Step 9 Example 7 Press the START MEMORY key START MEMORY 8 Adjust the resolution and or contrast if ResoLuTION desired skip to the next step if you don t want to change settings 9 Press the START MEMORY key and i stop then the STOP key If this is a A iny transmission operation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below Press the keys shown at right FUNCTION TIMER MODE will appear in the a display 2 Press to cancel a transmission operation or to cancel a polling H or amp ao operation T E o3 oF 3 Press 2 to select CLEAR 2 4 Press the START MEMORY key and 6 sToP then the STOP key De 113 Option Settings The option settings let you customise your fax to better suit your needs An initial setting has been made for each option at the factory You can change a setting by following the steps described for each option below First press FUNCTION and 4 then press or to scroll through the options FUNCTION Setting 1 FINE RESOLUTION PRIORITY This option sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for trans
66. n t your machine will automatically step down to the next best available setting 66 Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling you pick up the handset or press the SPEAKER key and dial by pressing the number keys If a person answers you can talk with them through the handset before sending the fax If you pressed the SPEAKER key you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding D 5 ie op Documents 1 Load the document s The display will show READY TO SEND e Set the resolution and or contrast if desired RESOLUTION 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 4 A SPEAKER 3 Dial the number of the receiving D D machine by pressing the numeric keys 67 Sending a Fax by Normal Dialling 4 Wait for the connection Depending on the setting of the receiving machine f P you will either hear a facsimile reception tone or the other person will answer e If the other party answers lift the handset if the SPEAKER key was pressed ask them to press their START MEMORY key This causes the receiving machine to issue a reception tone 5 When you hear the reception tone press the START MEMORY key Replace the handset if you used it ST ORY e When transmission is completed the fax
67. n 1 Print To save paper you can have the size of your incoming faxes reduced by 55 This will allow you to receive for example a 2 page document on one page note that this may not be possible if the document pages are longer than your printing paper To turn on this function follow the steps below O 9 The display will show 2 IN 1 PRINT Documents D D O a Press these keys 2 Press 1 to turn on the function or 2 to turn it off YES NO O r The display will show PRINT CONTRAST 3 Press the STOP key er 83 Receiving Documents Reception Ratio 84 The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Note Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page Press these keys O 000 The display will show RECEPTION RATIO Press 1 to turn automatic re
68. ndset or press the SPEAKER key e Try the transaction again If the error persists check the following Check the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service e Make sure the handset cord is connected to the correct socket See Handset in Connections in Chapter 1 Dialling is not possible 132 Make sure the power cord is properly plugged into a power outlet Make sure that the telephone line is properly connected to both the TEL LINE socket and the wall socket Problems and Solutions Make sure that the fax is set to the correct dialling mode for your telephone line See Option Setting 9 in Chapter 8 The power is on but no Make sure that the receiving machine has fax transmission takes place paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages
69. ng the transfer message 48 The transfer message plays when you answer the telephone and informs you that the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps described in Recording an Outgoing Message in this chapter The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now Transfer Function Turning the Transfer function on and off Press these keys FUNCTION MEOE The display will show A M SETTINGS 2m OOOO The display will show TRANSFER FUNC D 172 lt a 3 Press 1 to turn the Transfer function on or 2 to turn it off Q or 2 4 Press the STOP key STOP 49 Override Ringing Override Ringing This function allows selected callers using a tone dial telephone to override the answering machine s outgoing message and cause the UX 470 to make a special ringing sound alerting you that they are calling This is useful when you are near the machine but only want to talk with certain callers taking all other calls on the answering machine Programming the override code To override the answering machine your callers must enter a 3 digit override code from their telephone This code has been set to 009 at the factory If you want to change it press the panel keys as shown below Important Make sure the override code is different fr
70. notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units Important safety information e Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel e This machine must only be connected to a 230 V 50 Hz earthed 3 prong outlet Connecting it to any other kind of outlet may damage the machine e Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine e Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power lead and do not install the machine where people may walk on the power lead Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative e Do not place this machine on an unstable cart stand or table
71. number of the receiving machine shown is correct press the START MEMORY key e If it is not correct press the STOP ST ORY key to backspace and clear one digit at a time and then re enter the correct digit s 75 Sending a Fax by Automatic Dialling Using the SEARCH R key 76 If you can t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by simply pressing the START MEMORY key Load the document s The display will show READY TO SEND e Set the resolution and or contrast if desired Press the SEARCH R key and then the 1 key Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 e If you can t remember the first letter go to Step 4 you will scroll through the list from the beginning e If a name wasn t stored for the number press 0 This will cause numbers not names to appear when you scroll RESOLUTION SEARCH O 929 PQRS TUV WXYZ D Sending a Fax by Automatic Dialling 4 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired
72. o one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax If while recording a message you should hear one long beep followed by four consecutive short beeps no more recording is possible Thank you for calling 1 Press these keys FUNCTION The display will show A M SETTINGS 2 Press the key H The display will show OGM RECORDING 36 Recording an Outgoing Message 3 Press the START MEMORY key START MEMORY 4 Press 1 to select GENERAL If you are recording a message for the GENERAL TRANSFER Transfer function explained later in this chapter press 2 for TRANSFER Q or 2 5 Press the REC MEMO key and then speak facing the MIC mark on the RECMEMO lower left corner of the machine at a distance of about 30 cm e The outgoing message can be up to 60 seconds long The outgoing message for the Transfer function can be up to 15 seconds long e While recording the display will show the time remaining to record 6 When finished press the STOP key STOP e If your message exceeds the time limit or more than 6 seconds of silence is detected recording will stop automatically 7 Press the STOP key twice to return to STOP STOP the date and time display 37 Recording an Outgoing Message To listen to the outgoing message 38 To listen to the outgoing message follow Steps 1 through 4 of the
73. ocument guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first e The feeder will draw the leading edge of the document into the machine The display will show READY TO SEND 3 Adjust the resolution and or contrast setting if desired as explained in the section Resolution and Contrast then dial the receiving machine as explained in Sending a Fax by Normal Dialling RESOLUTION 63 Loading the Document Removing a document from the feeder If you need to remove a document from the feeder open the operation panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click 64 Resolution and Contrast Resolution and Contrast If desired you can adjust the resolution and contrast before sending a document You must adjust the settings each time you don t want to use the default settings The default resolution setting is STANDARD and the default contrast setting is AUTO dD 5 o ie oP Documents y Dil Note The resolution and contrast settings are only effective for transmit
74. of Example pages the number will be adjusted Eight pages automatically Sge TES oits nc ape Nit 4 Dial the receiving machine and transmit the document 103 Batch Page Numbering Comments If you need to cancel a batch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out 104 Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify This saves paper by not printing out unwanted junk faxes To use this function first turn it on by setting Option Setting 13 to YES as explained in Chapter 8 and then enter the fax numbers from which you do not want to receive faxes as shown below Comments Up to 5 numbers can be entered in the Anti Junk Number List The Anti Junk function will not operate for a number which has also been stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 Press the keys shown at right ST
75. om the remote code used for remote operations 1 Press these keys FUNCTION The display will show A M SETTINGS Zrsusct DAOQO The display will show OVERRIDE CODE 3 Enter a 3 digit code number by pressing the number keys 6 6 Q Example 4 Press the START MEMORY key and STOP then the STOP key Oe 50 Override Ringing Overriding the answering machine Your callers should follow the steps below to override the answering machine Your caller calls the UX 470 from a tone dial telephone When the outgoing message begins they should H press the key on their telephone D 172 lt a MEE e The caller will hear a short beep and the outgoing message will stop 2 The caller should enter the override code and by pressing the E appropriate keys on their telephone e If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected Example 3 The UX 470 will make a special ringing sound Pick up the handset to answer the call Note that an extension telephone connected to the same line will not ring e If you do not answer within 30 seconds the outgoing message will play again and the caller can then leave a message 51 Remote Operations Remote Operations You can call the UX 470 from any tone dial telephone and play back
76. oming faxes 1 ring Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 3 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode 79 Receiving Documents Using A M Mode Press the RECEPTION MODE key until the arrow in the display points to A M RECEPTION MODE TEL FAX v TEL FAX A M In A M mode your fax machine will automatically receive voice messages and faxes See Chapter 2 for more details 80 Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL RECEPTION BTION TEL FAX mai z TEL FAX A M When the reception mode is set to TEL you must answer all calls using the fax machine s handset or an extension phone connected to the same line Documents D S D O a Answering with the fax s handset Pick up the handset when the machine rings 2 if you hear a fax tone wait until the display shows RECEIVING and then replace the handset RECEIVING Note If you have set Option Setting 12 Fax signal receive to NO press the START MEMORY key to begin reception 81 Receiving Documents 3 If the other party first talks and then wants to send a fax press the START MEMORY k
77. on if it detects a period of silence longer than six seconds after answering a call For this reason if a caller pauses for this length of time while leaving a message they will be cut off 39 Operating the Answering Machine Listening to received messages 40 When you return the display will show the number of messages recorded Listen to the messages as follows Press the PLAY SKIP key e If you only want to listen to new messages messages not previously listened to continue to hold the PLAY SKIP key down for at least two seconds The messages will play e As each message plays the date and time of recording will appear briefly in the display If no messages were received NO MESSAGES will appear e To listen to a message a second time press the REPEAT key before playback of that message ends e To move back to the previous message press the REPEAT key within 3 seconds of the beginning of the current message e To skip forward to the next message press the PLA Y SKIP key PLAY SKIP gt gt gt REPEAT aa REPEAT aa PLAY SKIP gt gt gt I Note Playback will stop if you receive a call lift the handset or press the STOP key Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full e Erasing all messages To erase all SPET messages press and hold d
78. on mode 32 79 Fax reception on A M failure 44 Fax Signal Receive 118 Fine Resolution Priority 114 Function key 11 H Halftone 65 Handset 14 Housing cleaning 131 Imaging film loading and replacing 19 Incoming message time 43 J Jams clearing 139 Junk Numter Check 119 L Letters entering 27 Line error 132 Loading printing paper 24 Loading the document 63 Memory Sending documents from 107 Substitute reception to 85 Message List 126 Messages Checking date and time 42 Erasing 41 Listening to 40 Listening to remotely 54 Setting allowed time 43 N Network Services 91 Normal Dialling 67 89 Number keys 11 Number of rings in auto answer mode 115 O Option Setting List 124 Outgoing message 36 Override Ringing 50 P Panel release 11 Paper jams clearing 140 Passcode List 124 Pauses in automatic dialling 70 75 PBX setting Recall mode 118 Phone Plus Services 91 Play Skip key 10 40 Polling 109 111 Polling key setting 119 Print contrast setting 25 Print head cleaning 128 Print Setup List 127 Priority Call 96 Pseudo ring duration 117 Index R Rapid Dial keys 11 Rapid Key Dialling 73 89 Rec Memo key 11 Recall times 115 Recall Wait Interval 115 Reception mode A M mode 32 39 80 FAX mode 32 79 Setting 33 TEL mode 32 81 TEL FAX mode 32 78 Reception mode key 11 33 Reception Ratio setting 84 Redial key 10 68 90
79. or On hook dialling Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone s Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted Series connection When connected via series apparatus difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations If difficulties are experienced contact the supplier or maintainer of the series apparatus in the first instance While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the facsimile equipment being connected to a network service with which it was not designed to be compatible Failure of the facsimile series apparatus to work under these circumstances may not be the fault of the network operator The voltage drop introduced by your facsimile between the PSTN and the associated apparatus at a current of 40mA d c is 2 volts therefore no additional series equipment may be connected Table of Contents Installation 9 Unpacking Checklist 0 0 0 eee ce eee eee 9 A Look at the Operation Panel 00 eee ee ee eee 10 CONMECHONS 2 3635 Geese ec ee BE See ale TS So ea Pe bE Bete 8 13 Loading the Imaging Film
80. or E name appears in the display e If no names have been stored that begin with the entered letter you will scroll from the next name in alphabetical order in the list If no names numbers have been stored at all NO DATA will appear dD s 5 E 02 oP Documents 5 Press the START MEMORY key The document will be automatically transmitted once the connection is Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 5 minutes To stop automatic redialling press the STOP key If desired you can change the number of times the machine redials with Option Setting 5 and the interval at which redialling takes place with Option Setting 4 See Chapter 8 Option Settings 77 Receiving Documents Using TEL FAX Mode 78 Press the RECEPTION MODE key until the arrow in the display points to TEL FAX RECEPTION TEL FAX gt Vv TEL FAX A M When the reception mode is set to TEL FAX your fax automatically answers all calls on 1 ring After answering your fax monitors the line for about 5 seconds to see if a fax tone is being sent If your fax detects a fax tone this means that the call is an automatically dialled fax it will automatically begin reception of the incoming document If your fax doesn t
81. ormation cannot be is not possible if the imaging film and printing programmed in the fax paper have not been loaded See Loading the Imaging Film and Loading Printing Paper in Chapter 1 Nothing appears in the Make sure the power cord is properly plugged display into a power outlet Connect another electrical appliance to the outlet to confirm that it has power The machine does not If a beep sound is not made when you press the respond when you press keys unplug the power cord and then plug it any of its keys back in several seconds later shooting Automatic document Check the size and weight of the document see feeding does not work for Transmittable documents in Chapter 3 transmission or copying Q Ta fa 2 z E The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a tone dial extension phone press any three keys on the extension phone after answering Note Do not enter the code to activate fax reception Voice calls taken on an extension phone are interrupted by the fax No reception occurs when Make sure you have not run out of paper polling is attempted Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling security make sure that your fax number has been entered both in your machine and in the transmitting machine 135 Display Messages Messages and Signals
82. own the DELETE key for at least 2 seconds MEE D 172 lt a e Erasing a single message To erase only a single message press the DELETE key while the message is being played Recording Memos and Telephone Conversations You can use the REC MEMO key to record telephone conversations and messages for other users of the UX 470 These will be played back together with any incoming messages when the PLA Y SKIP key is pressed e Recording messages To record a message hold down the RECMEMO REC MEMO key and speak facing D the MIC mark on the lower left a corner of the machine at a distance of about 20 to 30 cm When you have finished speaking release the STOP key e Recording phone conversations To record a phone conversation hold down the REC MEMO key during the conversation you want to record while recording you will hear a beep every 15 seconds When you are finished release the key 41 Operating the Answering Machine Date and time of ICMs 42 You can check the date and time of your received messages by pressing the panel keys as shown below The dates and times are also shown in the Message List which can be printed out as described in Chapter 9 Press these keys FUNCTION The display will show A M SETTINGS Press these keys 4 E The display will show ICM CONFIRMATION Press the START MEMORY key The number of messages recorded
83. pid Key Dialling and Speed Dialling numbers For example if you have stored an area code or an access code for a special service in a Rapid Key you can press the Rapid Key for that area code or access code then dial the remainder of the number by pressing a Rapid Key pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the SEARCH R key You can use the SEARCHIR key to search for a Rapid Key or Speed Dial number First search for the number as described in Using the SEARCH R key in Sending a Fax by Automatic Dialling in Chapter 3 then pick up the handset or press the SPEAKER key The number will be dialled automatically do not press the START MEMORY key Redial The last number called can be redialled by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the handset to talk 90 Making Telephone Calls Issuing tone signals If you are on a pulse dial line you can use the key to temporarily issue tone signals when you press the numeric keys This allows you to use certain telephone services which require entering tone signals When you need to enter one or more tone signals press the key and then press the appropriate numeric keys To change back to pulse mode simply hang up the dialling mode automatically changes back to the setting of Option Setting 9 when you hang up PBX operation
84. ransaction Report Enter a number from 1 to 5 as follows 1 ALWAYS PRINT A report will be printed after each transmission reception or error 2 ERR TIMER MEM A report will be printed after an error timer operation or memory operation 3 SEND ONLY A report will be printed only after a transmission 4 NEVER PRINT A report will never be printed 5 ERROR ONLY A report will be printed only after an error occurs e Initial setting 3 FUNCTION until CO Press display TRANSACTION LIST shows rem Enter a number from 1 to 5 DIAL MODE 116 Option Settings Setting 9 DIAL MODE This sets the mode of dialling Press 1 if you are on a tone dial line or 2 if you are on a pulse dial line e Initial setting 1 FUNCTION until D FPress display DIAL MODE ES shows TONE PULSE STOP D or D PSEUDORING DUR Setting 10 PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL FAX Enter a number from 1 to 4 as follows Eire Settings 3 and 4 are not available 1 15 SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds e Initial setting 1 FUNCTION until CO Press display PSEUDO RINGDUR shows Enter a number STOP from 1 to 4 PBX RECALL pene 117 Option Settings 118
85. s If your fax is connected to a PBX you can use it to perform the following operations Making enquiry calls During a call you can put the other party on hold make a further call to a third party and then go back to your original caller Transferring calls You can transfer a call to another number on the same PBX without operator assistance Your fax is also fully compatible with British Telecom Network Services and Telecom Eireann Phone Plus Services and can be used in conjunction with any facility that requires a recall command Note To perform PBX operations Option Setting 11 must be set to the appropriate recall mode for your PBX see Chapter 8 Optional Settings Check your PBX manual or consult your supplier for the correct recall mode If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services Option Setting 11 must be set to time break recall This is the initial factory setting Phone Calls D S amp Gy co 91 Making Telephone Calls Making enquiry calls 1 During the telephone conversation SEARCH press the SEARCHIR key This puts O z the other party on hold When you hear the dial tone dial the number of the third party for the enquiry call When you have finished the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up Transferring calls 92 1 During the telephone conversation SEARCH pres
86. s is not a speakerphone You must pick up the handset to talk with the other party REC MEMO key Press this key to record a phone conversation or a message Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels 11 A Look at the Operation Panel 12 DELETE key Press this key to erase recorded messages STOP key Press this key to cancel operations before they are completed START MEMORY key Press this key to send or receive a document or to scan a document into memory before sending it COPY HELP key When a document is in the feeder press this key to make a copy At any other time press this key to print out the Help List a quick reference guide to the operation of your fax Connections 2 amp w Ry no as Connections Points to keep in mind when setting up Do not place the machine in Do not place the machine near direct sunlight heaters or air conditioners Keep dust away from the Keep the area around the machine machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine 13 Connections Handset Connect the handset as shown and p
87. s the SEARCHIR key This puts O R the other party on hold When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred e If the other party does not answer press the SEARCH R key again to return to the original caller Special Functions Caller ID If you subscribe to a caller identification service from your telephone company you can set your fax to display the name and number of the caller while the fax rings Important e To use this function you must subscribe to a caller identification service from your telephone company e Your fax may not be compatible with some caller identification services e Caller ID may not function if the machine is connected to a PBX 1 Press these keys ess ese eys FUNCTION z The display will show OPTION SETTING 2 Press the key three times OROKO The display will show CALLER ID 3 Press 1 to turn on Caller ID or 2 to turn it off YES NO O o The display will show COVER SHEET MODE 93 ass 3 D a 09 N v ta lt 2 g 5 is Caller ID 4 Press the STOP key to return to the pe date and time display Set Option Setting 3 Number of Rings to Answer to 2 or more rings see Chapter 8 How Caller ID operates When you receive a call the name and or phone number of the caller will alternately
88. scribed in Chapter 8 Option Settings and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter Sge TEO oS D E e N Note This function will not block a call from a number which has been entered into the machine as the Priority Call number 97 Broadcasting Broadcasting 98 This function allows you to send the same document to as many as 20 different locations with just one operation First store the document in memory then enter the numbers of the receiving machines The document will be transmitted to each location You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines Load the document s The display will show READY TO SEND Press the START MEMORY key and then 2 START MEMORY Dial the receiving machines by using one or both of the following methods a maximum of 20 stations can be 2 2 selected o 02 03 e Enter one or more Speed Dial numbers by pressing the numeric O QO Q keys Example e Press one or more Rapid Keys Press the START MEMORY key START MEMORY e Set the resolution and or contrast if RESONON desired Broadcasting 5 Press the START MEMORY key Transmission will begin O e A Transaction Report is E automatically printed out after EN EY Broadcasting is completed Check the Note column of the report to see if
89. sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically A M mode Select this mode when you are out and want the built in answering machine to answer all calls Voice messages will be recorded and fax messages will be received automatically Selecting the Reception Mode 2 amp 8 7p Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode RECEPTION MODE key TEL __FAX a 14 FEB 10 30 TELFAX A M TEL FAX 14 FEB 10 30 RECEPTION TELFAX A M MODE TEL FAX 14 FEB 10 30 TEL FAX A M TEL FAX 14 FEB 10 30 TELIFAX A M Note A M mode cannot be selected unless a general outgoing message has been recorded as explained in Chapter 2 For more information on receiving faxes in TEL TEL FAX and FAX modes see Chapter 4 Receiving Documents For more information on using A M mode see Chapter 2 Using the Answering Machine 33 Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys DOWN key UP key i NY MQ o gt o OLOKO 00000 SPEAKER key Speaker 1 Press the SPEAKER key SPEAKER 2 Press the UP or DOWN key DOWN UP or 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER 34 Ring
90. ssing the keys as follows e A M mode 8 1 and D e FAX mode 8 2 and Example e TEL mode 8 3 and Caution In TEL mode you will not be able to further change the reception mode e TEL FAX mode 8 4 and Recording a new outgoing message Press 4 and on the telephone D D 57 Remote Operations 2 When you hear a short beep speak into the telephone to record the new message e The message can be up to 15 seconds long After 15 seconds or earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back Turning the Transfer function on or off To turn Transfer on Press 9 1 and on the telephone Q To turn Transfer off Press 9 2 Example and on the telephone Changing the transfer telephone number 1 Press 9 0 and on the telephone 2 After you hear a short beep enter the 58 new telephone number When finished press 00000000 e To insert a pause between any two Example digits of the number press Remote Operations Recording a new transfer message 1 Press 9 3 and on the telephone Q 3 D 172 lt x a MEE 2 When you hear a short beep speak into the telephone to record the new message e The time for the transfer message is fixed at 15 seconds After 15 seconds or
91. the following e Repeat To listen to a message a second time press 2 and on the telephone before that message ends To move back to the previous message press 2 and within the first 3 seconds of the current message Skip forward To skip forward to 6 the next message press 5 and on the telephone Stop To stop playback press 0 and on the telephone After this E you can enter any of the commands described in the following section Other remote operations Play new messages To listen to only your new messages first stop E E playback by pressing 0 and and then press 6 and e Erase a message To erase the message you are currently listening 3 E to press 3 and before it ends D S 172 lt a VEEE 5 When you have finished listening to your messages you can do any of the following e Erase all messages To erase all of your messages press 3 3 and 9 55 Remote Operations 56 e Repeat playback To listen to your messages again press 7 and 7 Perform other operations You can enter any of the commands described in the following section Other remote operations Hang up If you do not erase your messages first they will be saved and any new messages will be recorded after them If you want the UX 470 to resume normal operation immediately press twice before hanging
92. ting and copying a document They are not effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of grey Contrast settings AUTO Use AUTO for normal documents DARK Use DARK for faint documents 65 Resolution and Contrast 1 Load the document s e The document must be loaded before the resolution and contrast can be adjusted 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display RESOLUTION e The first time you move through the list of resolution settings the contrast setting AUTO will appear Display next to each resolution setting The second time you move through the STANDARD AUTO list the contrast setting DARK will appear FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it does
93. ty earth symbol or coloured green or green and yellow The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directives 89 336 EEC and 73 23 EEC as amended by 93 68 EEC Dieses Ger t entspricht den Anforderungen der EG Richtlinien 89 336 EWG und 73 23 EWG mit Anderung 93 68 EWG Ce mat riel r pond aux exigences contenues dans les directives 89 336 CEE et 73 23 CEE modifi es par la directive 93 68 CEE Dit apparaat voldoet aan de eisen van de richtlijnen 89 336 EEG en 73 23 EEG gewijzigd door 93 68 EEG Dette udstyr overholder kravene i direktiv nr 89 336 EEC og 73 23 EEC med till g nr 93 68 EEC Quest apparecchio conforme ai requisiti delle direttive 89 336 EEC e 73 23 EEC come emendata dalla direttiva 93 68 EEC H eykat otaon aut AVTANOKpivETAl OTIC ANAITIOEIG Twv OSNYIWV ts Eupwna k g Evwonc 89 336 EOK kat 73 23 EOK TnW OL Kavoviopoi autoi GUUTANPwONKav and tnv o nyia 93 68 EOK Este equipamento obedece s exig ncias das directivas 89 336 CEE e 73 23 CEE na sua vers o corrigida pela directiva 93 68 CEE Este aparato satisface las exigencias de
94. ur during fax reception if too much data is received before the pages can be printed out If faxes have been received to memory because printing is not possible an additional message will indicate the problem resolve the problem so that printing can continue see Substitue Reception to Memory in Chapter 4 you are attempting to transmit from memory see Sending Documents from Memory in Chapter 7 If MEMORY PRINTING The fax is preparing or printing out a document from memory NO DATA This appears if you attempt to search for an automatic dialling number when none have been stored NO STORED You have tried to dial or clear a Rapid Key or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it OUT OF PAPER You are out of printing paper or the paper release plate is open Load paper as described in Loading Printing Paper in Chapter 1 ON HOOK DIAL The SPEAKER key has been pressed and the fax i S waiting for you to dial To return to the date and time display press the SPEAKER key again OVER HEAT The print head has overheated Operation may be continued once it cools PAPER JAMMED The printing paper is jammed See the following section Clearing Paper Jams READY TO SEND A document has been loaded and the fax is waiting for transmission or copying instructions RECALLING This appears if you attempt to send a fax
95. was in the feeder or the other machine requested transmission using a function which your fax does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how they are trying to send to you Lists Lo z ai e Timer List This list shows the timer operations which are currently set TIMER LIST 03 FEB 1999 02 46 FOR Johe Dos Care 201 555 1234 TIMER SEND START 65 15 RECEIVER Hey RESOLUTION FIHE AUTO TIMER FOLLING START 16 96 SENDER JACK SMITH Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling TELEPHONE NUMBER LIST O 3 FEB 1999 14 07 FOR Johe Doe Corr 201 555 1234 SPEED NO NAME TELEPHONE NO OAS E at N Y 123 786 6340 a2 JACK SMITH 125 563 8462 a3 ANDERSON 230 347 6385 a4 JANE 812 937 8142 a5 MACDONALD 370 552 2836 123 Printing Reports and Lists Passcode List This list shows settings made for polling security your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT PASSCODE LIST 23 MAR 1999 13 14 FOR Johe Doe Core 201 555 1234 POLLING MODE SECURITY OFF PASSCODE NO 1 1237856340 2 1255638462 PRIORITY CALL NO 2015568267 23 MAR 1999 13 14 SENDER S NAME Johe Doe Corr
96. will o appear in the display START MEMORY Press or one or more times to show the date and time of each of the messages O rH e The message number will appear first and then the date and time several seconds later Press the STOP key Note The recorded dates and times are cleared each time you erase the messages Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages ICMs are the messages which callers leave for you on the built in answering machine The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message If desired you can change this setting to 15 30 or 60 seconds EEA D 172 lt a Press these keys FUNCTION The display will show A M SETTINGS 2 Press these keys The display will show ICM RECORD TIME 3 Press a numeric key to select the desired ICM recording time e 1 15 seconds e 2 30 seconds 2 e 3 60 seconds 3 e 4 4 minutes D 4 Press the STOP key STOP 43 Optional Answering Machine Settings Fax reception on A M failure 44 If the memory for recording incoming messages becomes full while you are out the answering machine will no longer be able to record messages The ON A M FAILURE setting is used to choose the response of the machine to incoming calls when this happens Automatic fax reception
97. will beep once Using the REDIAL key 68 You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of Normal Dialling Note that the speaker will be automatically activated when you press the REDIAL key Facsimile reception tone This is a pronounced high pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key or by pressing the SPEED DIAL key and entering a two digit number To use Automatic Dialling you must first store the full fax or telephone number in your fax machine When you store a fax or telephone number you select a two digit Speed Dial number for it 45 Speed Dial numbers are available D s 5 ie op Documents Speed Dial numbers 01 through 05 are for Rapid Key one touch Dialling Speed Dial numbers 06 through 45 are for dialling with the SPEED DIAL key SPEED DIAL O 0O s5 SPEED DIAL key seas ve so AA Attach the strip 000o of Rapid Key DAOAo labels above the o Rapid Keys 4 When you store a number in a Rapid Key write the name of the party on the label 69 Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Diall
98. x You can also have the fax automatically print out a report on transactions after they are made The lists and the report are described below Lists fo iS ai e gt Printing a list Press these keys FUNCTION gt The display will show LISTING MODE 2 Press the key or the key until the desired list appears in the display O 3 Press the START MEMORY key START MEMORY Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions 121 Printing Reports and Lists 122 If Option Setting 17 Auto Print Out is set to YES a report will be automatically printed out whenever information on 30 operations has accumulated A report can still be printed on demand at any time All information is erased after a report is printed out If automatic print out is disabled and print out has not been performed manually for 30 operations the information on the oldest operation will be overwritten each time a new operation is performed RSA eS ee a ER Ae EA A A RE oR EEEE EE ce EEEE E EEE ea a E E EE EE Ea K TRANSMISSIONS ACTIVITY REPGRT OZ FEB 1933 03 51 FOR Jone Doe Core 201
99. y stored repeat the storing procedure Select the Speed Dial number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the life of the battery is about 5 years If the battery dies have your dealer or retailer replace it Do not try to replace it yourself Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05 you can dial it by pressing the corresponding Rapid Key Load the document s The display will show De 50 READY TO SEND JE oe 30 e Set the resolution and or contrast if desired RESOLUTION amp e The name of the receiving party will si appear in the display If no name Q Q was stored the fax number will appear If the name or number is incorrect press the STOP key 2 Press the Rapid Key corresponding to the desired Speed Dial number e The document will be automatically i transmitted once the connection is Example To dial Speed Dial number 01 press made Rapid Key 01 73 Sen
100. y will show COPY RATIO 5 Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to 2 automatically select 100 Copying will begin Example 50 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 87 Making Copies Note If you place a large number of originals in the feeder the memory may become full before all of them can be scanned MEMORY IS FULL will appear in the display If this happens press the START MEMORY key to copy the originals which have been scanned and then repeat the copy procedure for the remaining originals including the original which was being scanned when the memory became full Copy Cut off 88 When making a copy of a document that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The intial setting is YES cut off the remainder To change the setting follow the steps below Press these keys FUNCTION SMOR The display will show COPY CUT OFF Press 1 to set copy cut off to YES the remaining part of the document will YES NO not be printed or 2 to set copy cut off r to NO the remaining part will be oO printed on a second page The display will show INITIALIZE FILM

Sharp UX-470 Fax Machine User Manual

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